HomeMy WebLinkAbout1988-04-05 Bd Comm. MinutesP
MINUTES
IOWA CITY HOUSING COMMISSION
FEBRUARY 9, 1988
IOWA CITY PUBLIC LIBRARY - ROOM B
MEMBERS PRESENT: Hulse, Streb, Stadtlander, Moore, Dawson
MEMBERS ABSENT: Watts, Parden
STAFF PRESENT: Seydel, Stroud, Barnes, Milkman, Stahmer
OTHERS PRESENT: None
RECOMMENDATIONS TO COUNCIL:
To approve all proposed amendments to the Housing Rehabilitation Manual,
MEETING TO ORDER: 9:00 a.m. by Vice -Chairperson, Mary Joan Streb.
MINUTES:
Minutes of January 12, 1988, were approved on a motion by Stadtlander,
seconded by Moore, carried 5-0.
HOUSING/RENTAL REHABILITATION: Barnes
- DEFERRED PAYMENT LOAN
210-1/2 South Clinton - application not presented at this time.
212-1/2 Sou h Clinton - $70,000.00 requested (pending receipt of high
cost waiver
This dwelling contains ten units. A high cost waiver is being re-
quested for $7,000.00 per unit instead of the standard $5,000.00.
Commission members requested that the electrical bid be broken out,
that local contractors be asked to submit bids, and that more than one
general bid be submitted. Motion to defer decision until next month
was made by Moore, seconded by Stadtlander, carried 5-0.
HOUSING REHABILITATION MANUAL AMENDMENTS - Milkman
In addition to the previous amendments approved in January, one additional
Policy was presented to the Housing commission for review: establishing
priorities, since waiting lists for the rehab program are starting to
build up. Motion was made by Hulse to recommend to Council to approve all
proposed amendments to the Housing Rehabilitation Manual, seconded by
Moore, carried 5-0.
HOUSING COMMISSION VACANCIES - Streb
Vacancies for two Housing Commission members will be posted 2-9-88. The
terms for Al Hulse and Mary Joan Streb expire May 1, 1988. Applications
for these positions must be submitted to the City Clerk by March 15, 1988,
announcement will be made March 22, 1988.
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MINUTES
IOWA CITY HOUSING COMMISSION
FEBRUARY 9, 1988
PAGE 2
COORDINATOR'S REPORT - Seydel
A Public Hearing for 62 units will be held at the 2-9-88 Council meeting.
Two applications are actually being submitted - 50 each for Vouchers and
Certificates,
Seydel, Boothroy and Milkman will be attending a meeting 2-25-88 in
Chicago for a discussion of the new housing law.
Seydel stated that if Rental Rehab gets $93,000 in funds, we may be eligi-
ble to receive 12 Vouchers, but they will be distributed differently this
year - they're being given only to the Housing Authorities using them.
Seydel stated he is expecting a release from Des Moines for FYBq, 85 and
86 Vouchers, leaving only about 12 Rental Rehab Vouchers available.
Seydel gave an updated report on the status of Elizabeth Wolf - eligible
for one -bedroom, and Royce Nelson - eligible for two-bedroom.
Seydel stated that an amendment to the Public Housing Annual Contributions
Contract is on the Council agenda for 2-9-88. The amendment was needed to
receive $5,090.00 from HUD for excessive insurance costs. A budget for
Public Housing will be completed at a later date to include
purchase/replacements for: van, siding for two or three units, additional
computer equipment, and painting for 10-12 units.
Section 8 Update - February Housing Assistance Payments:
118 Vouchers - $31,425
469 Certificates - $102,643
January Public Housing Rental Income - $10,023
Three move -ins in January, one for March. One move -out end of February.
17 Applications submitted for approval.
ADJOURN14ENT:
Motion was made by Moore to adjourn at 9:55 a.m., seconded by Dawson,
carried 5-0.
APPROVED:
Gary Watts, Chairperson
MINUTES
RESOURCES CONSERVATION COMMISSION
DECEMBER 14, 1987
MEMBERS PRESENT: Crain, Pelsang, Throgmorton, Moreland
MEMBERS ABSENT: Duffy, Vogel, Persson
STAFF PRESENT: Schoenfelder
CALL TO ORDER:
The meeting was called to order at 7:30 p.m. by Moreland, Chair.
APPROVAL OF MINUTES:
Throgmorton moved to accept the minutes of November 9, 1987 meeting as
written, seconded by Pelsang, passed unanimously.
PUBLIC AND MEMBER DISCUSSION:
No public in attendance.
COMMITTEE REPORTS:
a. Media - No report.
b. Energy Conservation Week - Pelsang reported that all poster materials
and instructions had been delivered to participating schools.
Everything is progressing on schedule. Moreland and Throgmorton
needed to coordinate poster deliveries, hanging, and advertising with
the Malls.
OTHER BUSINESS:
Pelsang read a note from Duffy which indicated he intended to resign from
the RCL.
Throgmorton suggested RCC members discuss the purpose of the Committee and
the direction it should take with City Council members. He also suggested
that the RCC gather an energy data base (community wide) to get some idea
of the amounts and types of energy the RCC can deal with. No specific
recommendations were made.
Moreland will contact Pam Barnes and HACAP officials to find out more
about the weatherization programs available to the community.
ADJOURNMENT:
Meeting adjourned at 8:37 p.m.
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MINUTES
HUMAN RIGHTS COMMISSION
JANUARY 25, 1988
'MEMBERS PRESENT: MIMS, REED, HAUGHTON, BELLE WEILBRENNER, LU,
POWELL
MEMBERS ABSENT: HAINES, SMITHART
STAFF PRESENT: ALEXANDER
GUESTS: Three U of I students
RECOMMENDATIONS TO CITY COUNCIL:
None.
RECOMMENDATIONS TO CITY MANAGER AND STAFF•
None.
SUMMARY OF RELEVANT DISCUSSION7
1. The meeting was called to order at 7:06 p.m. by Vice Chairperson
Weilbrenner,
2. Reed moved to approve the minutes of November 23, 1987. Seconded
by Mims. The motion passed unanimously.
3. Belle nominated Reed for Commission Chairperson. Seconded by
Haughton. Nominations were closed. The motion passed unanimously.
Weilbrenner nominated Maines for Commission Vice Chairperson,
Seconded by Belle. Nominations were closed. The motion passed
unanimously.
4. In Conciliation:
a. E/S & NO,1O-23-8601. A Probable Cause final determination has
been made, the team will now proceed with conciliation.
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b. H/REL, 10-15-8603. A No Probable Cause final determination has
been made. The team expects the Complainant to appeal their
determination.
c. H/R, 8-19-8801. A No Probable Cause final determination has been
made. The case will be closed.
d. PA/S, 4-20-8701. Conciliation continues.
5. Cases In Legal: there are two cases in Legal.
6. Cases Opened: Seven cases have been opened.
7. Cases Closed: One Case has been closed.
8. Cases to assign: Case E/R, 12-17-8603 was assigned to Reed, Haines and
Belle.
9. Community Education:
a. .9 67v1170n9ue- Haughton reported on the shows scheduled for the
next four months: 1) Police Stow _ a Show which explores how te
City of Iowa City's police department manages diversity. The guests
will include the Police chief, one white officer, a Black officer and a
female officer. 2) National Organi7.glion r Women
month of March, to commenorate Women's History Week, Members of
NOW will describe their agenda for the 21st Century. 3) The Black
.Coaches Association - Guest Rudy Washington, Assistant Athletics
Coach, and President of the Black Coaches Association, will explain the
goals and objectives of the Association, and perhaps explore other
athletic issues as they relate to civil rights. 4) Big Mountain - an
update on Big Mountain will be obtained from guest Gloria Williams, a
member of the Big Mountain organization in Iowa City. 5) Thg
President of the Unil2d St - his civil rights record and civil rights
agenda, The show will educate viewers on the presidential candidates
civil rights record and their vision of civil rights under their
leadership. The guests will be representatives of each candidate still in
the running after the New Hampshire primary. 6)w to
Forward for Black History Month Alexander will coordinate a
v community forum. Panelists will place our victories and continued
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struggle into perspective. The show will be taped and shown live.
Haughton asked for comments and suggestions. Much discussion
ensued. Mims suggested a show on the U of I's new commitment for
attracting greater numbers of people of color. Suggested guests were
June Cargile, the Affirmative Action Director for the U of 1, and Rusty
Barcelo, who is in charge of this new program. Haughton suggested a
show on the impact the U of I has on the community, Other suggestions:
A show on how it has been for people of color residing in Iowa City.
How were students enticed here, how has it really been?. A show on
the City of Iowa City's Fire Department, why are there no people of
color or women firefighters, how does the fire department plan to
attract people of color and women applicants? what does it take to
become a firefighter? etc.
10, Old Business:
a. Commission slogan - Commissioners decided to select a slogan at
their February meeting.
1 1. New Business:
a. HUD Type II Grant - Alexander described the second Type 11 Grant
the Commission is a co -applicant of.
b. Black History Month forum - described above under Community
Education.
12. Staff Report: the staff report was discussed.
13. The meeting adjourned at 8:00 p.m,
Minutes taken by Phyllis Alexander.
MINUTES
HUMAN RIGHTS COMMISSION
FEBRUARY 22, 1988
MEMBERS PRESENT: POWELL, SMITHART, WEILBRENNER, HAINES, BELLE,
REED, LL'
MEMBERS ABSENT: HAUGHTON, MIMS
STAFF PRESENT: ALEXANDER
RECOMMENDATIONS TO CITY COUNCIL
NONE.
RECOMMENDATIONS TO CITY MANAGER AND STAFF:
NONE.
SUM—MARY OF RELEVANT DISCITSSIOV
1. The meeting was called to order at 7:02 p.m. by Chairperson Reed.
2. Belle moved to approve the minutes of January 25. 1988. Seconded
by Powell. The motion passed unanimously.
i. In Conciliation:
a. E/S & NO. The team has made a Probable Cause determination. The
parties will be apprised of the determination, the team will then
proceed with conciliation.
b. H/REL, 111-15-8603. The team made a No Probable Cause
determination which the Complainant appealed. After reviewing
additional information the team continues to believe
discrimination did not occur. The case will be closed,
c. PA/S, 4-20-8701. The Complainant has been sent a conciliation
agreement for his review. To date the Complainant has not
responded as requested.
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d. E/R. 5-9-8603. No report.
e. EIS. 8-31-8801. The team made a No Probable Cause determination.
4. Case Closed:
E/R, 12-17-8603. This case was closed with a No Probable Cause
determination.
5. Community Education
R Civil Tongue:
•On February 16 1988 a community forum was held in observance of
Black History Month. Alexander described the event which is
currently being shown on Channel 29.
*On February 23 1988 Haughton will interview City of Iowa City police
officers and ask them to describe how their department manages
diversity.
•On March 15 19SR a second community forum will be organized in
observance of Women's Herstory Month. This one will also be
televised live.
Other shows were suggested: a show with men on how they have
viewed and supported the woman's movement, a show with the
Universities basketball and football coaches on the scholarship
requirements.
Speaking Engagements:
*On February 23, 1988, Alexander will speak to participants of the
Senior Center's Adult Day Care Program. Topic: Where were they
in 1955 (when the Civil Rights Movement of this era began)
*On February 26, 1988, Alexander will speak to 6th graders at
Kirkwood. Topic: The job of the City's Civil Rights Coordinator.
•On February 29. 1988, Alexander will speak to a University of Iowa
Social Work class. Topic: Employment Civil Rights Law.
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•On :March 4, 1988, Alexander will speak to the K - 6 classes at Robert
Lucas. Topic: Hands Around the World.
6. Old Business
a. Selection of Commission Slogan - the slogan, IfAf i R/GNTS - A
f brAfAN fSSU6 was selected.
7. Staff Report
The staff report was discussed.
S. The meeting adjourned at 7:55 p.m.
Minutes taken by Phyllis Alexander.
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MINUTES
IOWA CITY AIRPORT COMMISSION
MARCH 9, 1988
MEMBERS PRESENT: Lewis, Blum, Foster, Ashby, Ockenfels
STAFF PRESENT: Zehr, Sueppel, Wright
GUESTS PRESENT: Ery Moses, Monique Grutter, Susan Wisbey, Meg Reasoner
CALL TO ORDER:
Chairman Lewis called the meeting to order at 7:35 p.m. Attendance and
guests were noted.
PRESENTATION:
Chairman Lewis presented an engraved plaque to Fred Zehr in recognition and
appreciation of his outstanding dedication and service to the Commission and
community during his years as Airport Manager.
CORRECTION AND ADOPTION OF MINUTES:
The minutes of the Airport Commission meetings on February 18, February 22
and March 3, 1988, were considered. The minutes of the February 18 were
corrected to read, in the fifth paragraph of the second page, "Commissioner
Ashby" rather than "Chairman Ashby." The minutes of all three meetings were
then adopted.
In consideration of the guests present, it was decided to move to Item 8 of
the agenda.
AIRPORT DOCUMENTARY PROPOSAL:
Lewis recognized three guests who represented the Iowa City Airport Team
(ICAT). Meg Reasoner explained the group of journalist and students have
undertaken, as part of their course work, the production of a documentary
which would recognize the importance of the Iowa City Municipal Airport in he
history of aviation and of Iowa City. It would take the form of a 25 page
camera ready magazine that would include both text and black and white photo-
graphs. Actual printing of this magazine would depend on whether ICAT can
obtain adequate funding. Production cost for 500 copies were estimated at
$555 and the students asked the Airport Commission to help with funding. The
Commissioners expressed interest in supporting the project and decided to
place the matter on the agenda of the next meeting. To encourage the students
in the pursuit of their project, Foster promised his personal financial
support if it cannot be derived from the Airport Comnission, and other mem-
bers joined in this assurance. Several suggestions for cutting expenses were
offered.
PRESENTATION OF BILLS:
Zehr presented the bills for the month and explained them briefly. They were
approved for payment as presented.
4.
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IOWA CITY AIRPORT COMMISSION
MARCH 9, 1988
PAGE 2
AIRPORT LAYOUT PLAN REVISIONS:
Blum reported a meeting between himself, Faster, Dennis Knowlin
Houston had resulted in a recommendation to make as few changes as
as a result of the FAA's 9. and Dave
gested Runway 12/30 be designated as gthird only trunwanways. They ssug-
theecleadrsz nesthat
do notrunway
xtend oveat the
poraril " displaced and relocated thso that
permanent changes be made until neceesara e property. They recommended no
ac-
cepted and will be included in the revision of the Airport Layout Plan as
y. These recommendations dere part of the 1988 Update of the MasterPlan. Zehr added he has received
information from the Cedar Rapids Airport Control tower chief that there will
be no recommendation to the FAA for any improvement in Iowa City's instrument
approach capabilities in the foreseeable future. Bloom mentioned that the
recent development of a microwave Ian din
native in the future. g system which may a low cost alter -
Blum made and Ockenfels seconded a motion to direct revision of the ALP to
show the "temporary" relocation and displacement of Runway 12/30 and also the
relocation of the
lengthlocalizer for Runway 6/24 and revision of that runway
. The motion was passed; Zehr and Moses were instructed to prepare the
revisions for approval at the next meeting.
DEVELOPMENT OF AIRPORT LAND FOR COMMERCIAL/INDUSTRIAL USE:
Zehr report the developer of the proposed retail store and supermarket plans
to be in Iowa City on Friday, March 11 to look at the Airport's property.
IOWA CITY FLYING SERVICE GRANT ARBITRATION:
Lewis reported the Commission was still awaiting figures from Mr. Jones which
were requested in the arbitrator's decision. The retroactive rent for 1987
instruct to
Will be in arrears if it is not paid before April 11 1988. Foster moved to
Commitment ttornsenduthee1grossSend revenuetfiguresMrasJ nes re
amnding him of his
seconded the motion and it was adopted unanimously. Possible. Ashby
Ockenfels reminded the Commissioners of the arbitrator's condition that the
having seenice make a the list on the counter at thar list e alirpoortthe butit was Louis lie
volunteered to. ask Mr. Jones to keep the list current and posted on the
bulletin board.
AIRPORT MANAGEMENT/MAINTENANCE ISSUES:
Zehr recommended the Commission divide into two teams for the purpose of
reviewing the more than 30 operating manager applications which have been
received so far, and selecting those which should be interviewed. Blum and
Ockenfels agreed to devise a review form which could be used to screen the
applications, They will also be one screening team, while Foster and Ashby
will be another one.
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MINUTES
IOWA CITY AIRPORT COMMISSION
MARCH 9, 1988
PAGE 3
PROFESSIONAL SERVICES CONTRACT:
Blum moved to enter into a contract with Fred Zehr to assure the necessary
transfer of information and services while a new operations manager is being
hired and trained. The motion was seconded and adopted. The contract was
signed.
CHAIRMAN'S REPORT:
Lewis again expressed his concern for the void which will be created upon the
departure of Fred Zehr from the Iowa City Airport.
ELECTION OF OFFICERS:
Ashby was nominated and elected to be the Chairman of the Iowa City Municipal
Airport Commission during the next year. Blum was nominated and elected to
be the Vice-chairman.
ADDITIONAL PUBLIC AND COMMISSION MEMBERS INPUT
Blum related that Zehr had stepped into a difficult situation as Airport
Manager more than 8 years ago. He extended his appreciation and congratula-
tions to Zehr for a job well done. Other Commissioners agreed.
Ery Moses also said he had enjoyed working with Zehr and is sorry to see him
leave the airport industry. He offered the assistance of his company as
consulting engineers during the transition period.
Ockenfels expressed his concern regarding certain statements made by the
National Transportation Safety Boards investigator and the press coverage
about the recent airplane disaster at Green Castle Airport. He felt the
coverage was a disservice to the public and damaging to flying in general.
Fred Zehr thanked the Commission for the latitude which had been given him in
his work at the airport. He said the job had been a challenging one and had
helped him grow professionally. He offered his assistance to the Commission
and the future operating manager of the airport.
ADJOURNMENT:
The meeting was adjourned at 8:55 PM.
Recorder: Priscilla Wright.
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MINUTES PRELIMINARY
FORMAL MEETING
PLANNING AND ZONING COMMISSION
THURSDAY, MARCH 3, 1988 - 7:30 PM &*OL to AwOYal
CIVIC CENTER COUNCIL CHAMBERS
MEMBERS PRESENT: Clark, Cook, Cooper, Dierks, Hebert, Scott, Wallace
MEMBERS ABSENT: None.
STAFF PRESENT: Beagle, Boyle, Kritz
CALL TO ORDER:
Chairperson Scott called the meeting to order at 7:35 PM.
RECOMMENDATIONS TO CITY COUNCIL:
1. Recommend approval of Z-8803, a request submitted by Michael Hodge Con-
struction to rezone a 0.71 acre parcel, located north of Cae Drive and
west of Cambria Court, from PDH -8 to RS -8.
2. Recommend approval of Z-8804, an application submitted by Hunter's Run
Development Company to rezone the site of Hunter's Run Subdivision, Parts
2 and 3, and a 57.66 acre tract located immediately to the west, from
PDH -5 to RS -5.
3. Recommend approval of S-8801, a request submitted by Hunter's Run Devel-
opment Company for approval of an amended preliminary plat to establish a
115 lot, 57.66 acre subdivision known as Hunter's Run Subdivision, Parts
4-9, and located north of Rohret Road and west of Highway 218.
4. Recommend approval of S-8803, a request submitted by Michael Hodge Con-
struction for approval of a preliminary and final plat for Cambria Court
Subdivision, Part Two, a 3 -lot, 0.71 acre subdivision located north of
Cae Drive and west of Cambria Court.
5. Recommend approval of S-8805, an application submitted by Rapid Creek
Farm Partnership for approval of a preliminary plat for Rapid Creek
Ridge, a 141.5 acre, 47 -lot residential subdivision located approximately
1.5 miles north of Iowa City.
PUBLIC DISCUSSION:
There was no public discussion.
CONSIDERATION OF MINUTES OF FEBRUARY 18, 1988:
Wallace moved to approve the minutes of February 18, 1988. Cook seconded the
motion. The motion carried 7-0.
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Planning and Zoning Commission
March 3, 1988
Page 2
ZONING ITEMS:
1. Z-8608. Public discussion of a request submitted by Southgate Develop -
men o. for the rezoning of Northgate Corporate Park from CO -1 to ROP.
Chairperson Scott noted that the Commission had received a letter from
Harry R. Wolf of Southgate Development Co. requesting that their applica-
tion for rezoning of Phase 2, Northgate Corporate Park be postponed
indefinitely, and that they will contact the Commission in the future
when they wish to reactivate the application. Cook moved to table
Z-8608. Wallace seconded the motion. The motion carried 7-0.
Z-8803 and S -8s803. Public discussion of a request submitted by Michael
Drrive ands west of Cambria nCourt, 0.71e a acre
PDHp8rtol RS,8cated north (Z 8803). p blic
discussion of a request submitted by Michael Hodge Construction for
approval of a preliminary and final plat for Cambria Court Subdivision,
Part 2, a three -lot, 0.71 acre subdivision located north of Cae Drive and
west of Cambria Court (S-8803).
Beagle reported that the two remaining deficiences noted in the February
18 Staff Report have been satisfactorily resolved by the applicants
staff recommends approval for both items. . The
Dierks moved to approve Z-8803. Cooper seconded the motion. The motion
carried 7-0.
Cooper moved to approved S-8803. Cook seconded the motion. The motion
carried 7-0.
3. Z-8804 and S-8801. Public discussion of an application submitted by
Subdivisionl,nPartse2oandn3, a dpan57.66 acrentract locatedthe sitefimmediatelyRto
the west, from PDH -5 to RS -5 (Z-8804). Public discussion of a request
submitted by Hunter's Run Development Co. for approval of an amended
preliminary plat to establish a 115 -lot, 57.66 acre subdivision known as
Hunter's Run Subdivision, Parts 4-9, and located north of Rohret Road and
west of Highway 218 (S-8801).
Beagle reported that the remaining deficiences noted in the February 18
Staff Repd'rt have been resolved satisfactorily and that staff recommends
approval for both items.
Dierks moved to approve Z-8804. Hebert sgeconded the motion. Dierks
stated she
paceminttheed tmannerhe eprrovided iner on kthistdevelopmenthe VSto cott
that the Commission will be receiving parks and Recreation Commission's
recommendation concerning this application at the March 17 meeting. Clark
asked whether Parks and Recreation will receive this Commission's recom-
mendations prior to their next meeting. Beagle replied that Parks and
Recreation will receive Planning and Zoning Commission's comments con-
cerning this application. Clark stated that in general he wished for
the Commission to continue to encourage the dedication of green space
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Planning and Zoning Commission
March 3, 1988
Page 3
with new development. Clark, felt that it was important to consistently
enforce this policy so that developer's don't have to go back and redo
their development plans. Cook asked when the Planning and Zoning Commis-
sion could expect a report back from Parks and Recreation. Scott added
that when the Parks and Recreation study is completed, the Planning and
Zoning Commission would like to see a copy of the results of that report.
The motion carried 7-0.
Clark moved to approved S-8801. Cook seconded the motion. The motion
carried 7-0.
4. Z-8708. Public discussion of an application submitted by Plum Grove
c7Fcres, Inc., to rezone a 42.54 acre tract east of First Avenue extended
via Hickory Trail from IO -RS to RS -5.
Wallace moved to defer Z-8708 to the formal meeting of March 17, 1988.
Cooper seconded the motion. The motion carried 7-0.
DEVELOPMENT ITEMS:
5-8805. Public discussion of an application submitted by Rapid Creek
firms Partnership for approval of a preliminary plat for Rapid Creek
Ridge, a 141.5 acre, 47 -lot residential subdivision located approximately
1.5 miles north of Iowa City.
Beagle reported that the applicant is seeking preliminary plat approval
to subdivide the 141.5 acre tract into 47 residential lots varying in
size from 1.16 acres to 2.82 acres. The subdivision is comprised of two
separate and distinct parts being divided by Rapid Creek which cuts east
and west through the center of the development. The northern portion
accounts for 31 lots and is accessible from Highway 1 with the southern
portion comprised of 16 lots accessed from Rapid Creek Road. In 1987,
Rapid Creek Farms Partnership requested to rezone the 141 acre parcel
from A-1 (Agriculture) to RS -3 (Suburban Residential) was approved which
established a density of development of one (1) dwelling unit per three
(3) acres.
The applicant is proposing to develop the 141 acre site as a "cluster
subdivision" in accordance with the Johnson County Subdivision Regula-
tions. Clustering permits buildings to be concentrated in a specific
areas of a site provided the remaining land is set aside for recreation,
common open space, or the preservation of natural areas. The dimensional
requirements of the zone in which the development is located may be
varied provided the density of development does not exceed that permitted
in the zone. Given the density requirement of one dwelling unit per
three acres of the RS -3 zone, a maximum of 47 dwelling units could be
constructed on the entire site. The cultural provisions allow individual
lot sizes to be not less than one acre. In addition, although common
open space within the development is allowed to be included in determin-
ing the site's total land area, land set aside for the travelled surface
portion of subdivision roads must be deducted from the site's total land
area when calculating the average dwelling unit density for the develop-
ment. The proposed plat is not accurate with respect to the total land
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Planning and Zoning Commission
March 3, 1988
Page 4
area of the development, nor does it specify the land area set aside for
the travelled surface portion of subdivision roads. A note has been
placed on the plat which reads "The number of lots to be shown on the
final plat(s) will not exceed the applicable requirements of the Johnson
County Zoning and Subdivision Ordinance." Although the total number of
lots may increase or decrease once the development's total land area and
area of subdivision roads is determined, staff recommends that the plat
be approved with the understanding that any proposal for first plat
approval must conform to the design of the approved preliminary plat.
Both portions of the development are shown to have independent access
with no vehicular integration between the two. An entrance permit has
been issued by the Iowa Department of Transportation to construct a 30
foot wide entrance on Highway 1 for access to the northern portion. The
proposed entrance is located approximately three-quarters of a mile north
of Rapid Creek Road. Access to the southern portion will be provided by
the construction of a road one-quarter mile south of the development to
Rapid Creek Road. A 60 -foot wide access easement has been shown extend-
ing between Running Deer Court and the east boundary of the subdivision
for future connection to development located east and north of the subdi-
vision. Improvement of the access easement is tied to annexation of the
subdivision.
A private, common well and water distribution system is proposed for the
subdivision. A letter has been received from the Johnson County Health
Department approving the proposed common well and water distribution
system and individual septic systems.
A letter has been received from the Solon Fire Department establishing a
fire rating for the area and approving the proposed methods of fire
protection.
All deficiencies have been resolved and staff recomnends approval of a
preliminary plat.
Clark moved to approve 5-8805. Hebert seconded the motion. Chairperson
Scott noted that on behalf of the Commission he wished to compliment the
developer's representative on resolving all the discrepancies. The
motion carried 7-0.
PLANNING AND 2'ONING COMMISSION INFORMATION:
Boyle also reported that the Council will not be meeting on March 21.
Chairperson Scott noted that the Commission has received a letter from Jerry
Meis, President of the Greater Iowa City Chamber of Commerce dated February
25, 1988. The letter indicated that he had appointed a task force to study
the two issues that the Planning and Zoning Commission requested them to
study and report back on. The two issues were the movement of CB -10 zone
south of Burlington Street, to Court Street and/or to change the parking
requirements for office uses in the CB -2 zone.
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Planning and Zoning Commission
March 3, 1988
Page 5
Chairperson Scott also noted that if any of the Planning Commission were to
receive phone calls ffr� n the public regarding an upcoming request for pre-
liminary plat approva9nJim Glasgow that this item will be considered at the
informal meeting of March 14, 1988.
ADJOURNMENT
Hebert moved to adjourn the meeting. Wallace seconded the motion. The motion
carried 7-0.
The meeting was adjourned at 8:15 PM.
Minutes submitted by Kyle Kritz.
Approved by:
en ooper, ecre ary
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MINUTES
SENIOR CENTER COMMISSION
MONDAY, FEBRUARY 22, 1988
MEMBERS PRESENT: Gerri Busse, Lorraine Dorfman, Dorothy Fiala, Bud
Gode, Geri Hall, Jean Hood, Ruth Wagner
MEMBERS ABSENT: Jack Bock
STAFF PRESENT: Bette Meisel, Joyce Phelps
VISITORS PRESENT: Bart Bernardini, Nic McCleery, Council of Elders; Mike
Lawson, MECCA
CALL TO ORDER/INTRODUCTIONS/PUBLIC DISCUSSIO
.NOTES•
Hood called the meeting to order at 3:05 p.m.
The visitors and new Commissioners introduced themselves. There was no
public discussion.
There was one correction to the minutes by the secretary, Joyce Phelps.
The minutes were approved as corrected.
COUNCIL OF ELDERS REPORT:
In the absence of Hilleman, Bernardini and McCleery gave the Council of
Elders report.
They reported that cribbage was established now and 30-40 players come
each week.
The first evening dance on February 12 drew 74 paid admissions. A vote
taken of those present showed a preference for evening over afternoon
dances. For the next evening dance, volunteers would need to monitor and
block off the parking lot to allow usage by Seniors after 5:Oo p.m.
The next dance is on St. Patrick's Day from 2-4 p.m. This one will be
of hosted by Alpha Kappa Psi and a band will provide the music. The feeling
the Council of
new activities were lbringing tnew faces hat the atoethegCenterolf �ving range, and other
The Council Committees are working on the plans for Older Americans' Day
on Tuesday, May 17. Plans are for a showcase of senior activities in the
morning and a senior talent show in the afternoon.
SENIOR CENTER
Meisel said the quilt raffle was over and was successful. The computer
has arrived and because the fund-raising was so successful, the plan is to
buy a second computer for use in a class and by Senior Center participants
for their own projects.
Meisel said she had received two bids on refinishing the floors in the
dining room. The City awarded the contract to an Iowa City company who
was willing to do half the floor at a time in order to ensure uninter-
rupted use of the dining room.
4419
Senior Center Commission
February 22, 1988
Page 2
Three bids on blinds to darken the dining room have been received and they
all include installation, Meisel said. They are: Penney's - $1,455;
Artists' Concepts - $1,628; and The Window Dresser - $1,152. Meisel asked
for authorization to proceed. The blinds will be paid for through the
Gift Fund.
Gode moved that the low bid from The Window Dresser be accepted. Wagner
seconded it. Motion carried, all ayes.
Meisel explained the new fund raisin
Council of Elders. She said that in keeping with Seniproject orCenter
that programs are meaningful to Y the
amount of interest and time they participants
tthe
he
Council of Elders earn money for programming at the Center that would be
Of interest to the elderly.
The project involves preparing roses for grocery store sales. The
volunteers would need to unpack roses, cut stems
leaves, and insert roses into vials containing nutrientstrip s. It woujd
involve 4-6 people working 4-6 hours once a week and would
approximately $4 per hour per person. Average money made would be about
$100 a week. pay
Meiselsaid it was really exciting to work with this Council of Elders
because they were always interested in Planning new
programs
and new
Volunteers for theeproject. l said a The dconsensus nof �the tComms ionhe POST owas ask for
they had
no objections to the Council of Elders pursuing this.
Meisel passed around an article, "Move Over Sun City," concerning other
Places to retire. Iowa City was mentioned in the article. She also
Passed around a thank you letter from the Johnson Democrats for the
use of the building for their caucus. County D
Meisel and the Commissioners discussed the next few presentations to the
City Council and the letter to George Strait regarding Senior Center
activities.
Hall said that Fred Goss has resigned.
him for his contributiShe was to write a letter thanking
ons to the Senior Center during his time on the
Commission. There was general discussion of possible
CHAIRPERSON'S UPDATE:
replacements
Hall said she had reviewed the old minutes about the snow policy. She
suggested that the Senior Center should be closed when the Iowa City
schools are closed for snow and ice; that this information should be
Published in the POST in the fallPolicy
statement about listening to the radioafor tinformationshould include a
about Congr gate
Meals. She stressed that if the weather was bad, seniors should not be
encouraged to venture out on snow and ice.
�f�9
Senior Center Commission
February 22, 1988
Page 3
Hood moved that the Senior Center Commission establish an ice and snow
Policy that the Senior Center will be closed if the Iowa City public
schools are closed for ice and snow; that the Senior Center staff will
make every effort to come to work; that this information will be published
in the Senior Center POST from November to March; that seniors are
encouraged to listen to the radio for information on Congregate Meals; and
that this policy be submitted to the media for their public service
announcements. This was seconded by Busse. Motion carried, all ayes.
The second item Hall had on her agenda was the Commission's monthly visit
to the City Council. She thought it would be beneficial to reserve time
on the Council's agenda in May to show the slide show and invite the City
Council to Older Americans' Day. Bock is scheduled to go to the City
Council in May.
It was decided to postpone new Commission member orientation for one month
until Goss' replacement is appointed.
There was general discussion on inviting new City Council members Randy
Larson and Susan Horowitz to the Center. The focus of this discussion was
on what feelings and impressions and needs the Commission wished to convey
about the Center and how this could best be done.
The dates to be suggested are: first choice - Thursday, March 10; second
choice - Thursday, March 3; and third choice - Thursday, March 31. The
time decided on is from 9:30 a.m, to 11:00 a.m.
The short time they will be at the Center will present a challenge to the
Commission to allow Larson and Horowitz to glean a philosophy that is so
important to understanding what the Senior Center is all about and which
includes: the value of volunteering to the volunteer as well as to the
Center's operation; the goals of attending to as many needs of the elderly
as possible; and the possibilities that could become realities for many
more volunteer activities and services with additional staff, particularly
a full-time volunteer specialist.
OPEN DISCUSSION:
Hood passed around a pamphlet on
Years: Zestful Living to be held in
meeting adjourned at 5:08 p.m.
a Gerontological Workshop Retirement
Cedar Rapids on March 9, and then the
Minutes prepared by Joyce Phelps, Senior Center Secretary.
Minutes approved by Ruth Wagner, Senior Center Commission Secretary.
40
MINUTES
BOARD OF ADJUSTMENT „z-:•.;�
MARCH 9, 1988 - 4:30 P.M. w
CIVIC CENTER COUNCIL CHAMBERS
MEMBERS PRESENT: Mask, Pelton, Randall, Winegarden
MEMBERS ABSENT: Messier
STAFF PRESENT: Boyle, Franklin, Hartwell, Rockwell
OTHERS PRESENT: Dave Cahill, Mary Jo Duffy, Daniel Bray, Jay Honohan,
Jim Houghton, E.K. Jones, Helen Jones, Bill McCarty,
Joe Murphy, Robert Ontjes, Anne Rawland, Beth Walsh
CONSIDERATION OF THE MINUTES OF FEBRUARY 10 1988:
Pelton
ed
seconded. he totionrPassedove hunaniFbruarmous y by 10,
4-0 1988 Winegarden
SPECIAL EXCEPTION ITEMS:
SE -8703. Public hearing of a request submitted by Trinity Christian
Reformed Church to extend the expiration date of the order rendered
by the Board on March 12, 1987, on an application for special
exceptions to expand a religious institution in an RS -5 zone and to
reduce the front yard requirement from 34 fet
property located at 2908 Raven Street. eto 20 feet for
Rockwell stated that on August 12, 1987, the Board had approved by a
3-0 vote, an extension of the expiration date to March 12, 1988.
Rockwell added that the applicant was requesting an extension of 90
days, making the order effective to June 10, 1988.
Robert representing the Trinity Christian Reformed Church,
stated that the applicant was ahead of the progress schedule
submitted
beforeand had gone Board; contract � the da
gone to the congregation d
forf final approval. Randall
asked if construction would be begun by the end of March. Ontjes
replied that beginning of construction was anticipated by the end of
March with the completion date expected to be September 1, 1988.
Winegarden asked if the fundraising drive, which was the reason for
requesting the first extension, had been successfully completed.
Ontjes replied that the fundraising drive had raised enough money to
cover construction costs.
Winegarden moved to approve a request submitted by Trinity Christian
Reformed Church to extend the expiration date to June 10, 1988, for
the order rendered by the Board on March 12, 1987, on the application
for special exceptions to expand a religious institution in an RS -5
zone and to reduce the front yard requirement from 34 feet to 20 feet
for property located at 2908 Raven Street. Pelton seconded. The
motion passed by a 4-0 vote.
SE -8804. Public hearing of a request submitted by Joe and Mary Jo
Duffy to modify the front yard requirement of the RS.5 zone for
property located at 1906 G Street.
dao
Board of Adjustment
March 9, 1988
Page 2
Rockwell presented the staff report stating that the Duffys desired
to add a third bedroom and increase the dining room and bathroom
areas of their home through construction of a 26' x 14' addition.
The proposed residential addition would increase the living quarters
by 364 square feet. The applicants also desired to construct an
attached accessory structure, a 26' x 26' garage directly north of
the proposed residential addition.
Because the Duffys property is located on a corner lot, the setbacks
on Fifth Avenue as well as on G Street must comply with the front
yard requirements for an RS -5 zone. The proposed construction would
extend the west edge of the structure north 40 feet with the addi-
tions encroaching 11 feet into the required front yard.
However, Section 36-69(a) of the Zoning Ordinance states that: "If
all the buildings along a frontage are located more than five feet
closer to the street than the required front yard, the front yard
shall be established five feet closer to the street than the required
front yard." The only other residence on the block is located nine
feet back from the right-of-way line. Thus, the front yard setback
for this property along Fifth Avenue is 15 feet not 20 feet; and the
encroachment of the existing and proposed structures would be 6 feet,
not 11 feet.
Because of the extra wide 75 -foot Fifth Avenue right-of-way, the 25 -
foot distance between the curb and property line, and the 34 -foot
distance between the curb and the existing and proposed structures,
an adequate setback between the street and residential use exists.
The combined existing and proposed structures (26' x 64') would
result in a lot coverage of 28%. although a maximum 45% building
coverage is allowed. The lot area seemed sufficient for the
requested building size in the RS -5 zone.
The "practical difficulty" of complying with the intent of the
Ordinance requirements was considered. The applicants requested a
six foot reduction in the front yard requirement, which would still
maintain a 34 -foot distance between the curb and the existing and
proposed structures. This is consistent with standards required of
all new residential construction.
The effects, if this special exception were approved, would not
impose an additional burden on available government facilities, would
not produce a substantial change in the neighborhood or create a
substantial detriment to adjoining properties, and could not occur
without the granting of a special exception.
Staff Recommendation.
Staff recommended approval of the requested special exception to
reduce the minimum front yard requirement along Fifth Avenue from 15
feet to 9 feet for property located in an RS -5 zone at 1906 G Street
with the condition that the modification apply only to the 40 -foot
length of frontage abutting the proposed addition as shown on the
Board of Adjustment
March 9, 1988
Page 3
site plan submitted as part of the application (filing date stamped
February 18, 1988), and that the existing drive be removed and the
curbing be replaced on G Street.
Discussion.
Pelton asked if the stated improvements would make this house
comparable to other homes in the neighborhood. Rockwell replied that
the present structure was small and that the additions would make it
comparable to other homes in the area.
Mary Jo Duffv, 1906 G Street, stated that the surrounding homes all
have three to four bedrooms and two -car garages. The proposed
improvements would benefit the surrounding neighborhood.
Rockwell stated staff had received two letters, one in support of the
application and one against the proposed improvements. Staff had
also received two phone calls supporting the proposed exception and a
submittedphone l
the letter oppoaainst the singcthe application sameRockwellbppointed out
that the objections to the application did not pertain to the
frontage where a special exception was being requested, but to the
east side yard where the applicant was in compliance with the Zoning
Ordinance.
Winegar
d no
feeling
dethattaitdwould haenhancebthe ineighborhoodto the SpeCThe extrial a -wide
street easily permitted the expansion, which would not be encroaching
any further into the front yard than the existing house.
Pelton moved to approve the request submitted by Joe and Mary Jo
Duffy to reduce the minimum front yard requirement along Fifth Avenue
from 15 feet to 9 feet for property located in an RS -5 zone at 1906 G
Street with the conditions that the modification apply only to the
40 -foot length of frontage abutting the proposed addition as shown on
the site plan submitted as part of the application (filing date
stamped February 18, 1988), and that the existing drive be removed
and the curbing replaced on G Street. Mask seconded. The motion
passed by a 4-0 vote.
SE -8802. Public hearing of a request submitted by James Houghton for
special exceptions to modify the yard requirements for property
located at 1041 East Burlington Street.
Franklin presented the staff report, stating that at 1041 East
Burlington there exists a duplex and two accessory structures, a
garage and a carriage house. Recently the owners began remodeling
the carriage house to use it as a residential unit. No building
permit was acquired and stop work orders were placed on the
remodeling activity. The property owners were advised that in
single-family residential zones, there may not be more than one
principal use or building on a lot. The existing duplex is the
principal use and building. A residence in the carriage house would
be a second principal use.
Board of Adjustment
March 9, 1988
Page 4
Two solutions for this property exist: the lot can be divided into
two lots, or, a variance can be sought. However, a variance requires
that no reasonable use of the property exists. Since the property is
already used as a single-family residence, staff advised that a
variance was not arguable. The lot split proposed would create a
non -conforming structure on Parcel B due to the fact
existing garage from Parcel B encroaches that the
on Parcel A, and does not
meet the required setback for accessory structures.
The following summarizes the non-compliance created by the lot split
and change of use proposed.
On Parcel A -
Side yard to east deficient by 4.5 feet.
Rear yard deficient by .8 feet.
Garage from Parcel B encroaches on side yard to the west.
On Parcel B -
Garage consumes more than 30% of the required rear yard.
Garage encroaches on Parcel A.
Side yard to east of garage deficient by 3 feet.
A special exception is requested only on Parcel A to modify the east
side yard from 5 feet to .5 feet and on the rear yard from 20 feet to
19.2 feet. An encroachment easement is proposed to resolve the
problem with the garage.
Franklin presented the arguments submitted in the staff report,
achieve9compliance with the out ththe 9code dand othe tapplicants 'he olack ns eofsevideto
nce
to substantiate practical difficulty argued against granting the
exceptions requested.
She stressed concern with the distance between the garage and the
proposed residential unit, noting that fire safety standards require
that six feet exist between a dwelling unit and a garage. However,
only housed twIffoot properarsetback exists
requirementsn fore thisthara9eproperty and rrwere
enforced, a distance of eight feet would exist between the garage and
carriage house.
Franklin said staff had received two letters supporting the restora-
tion of the carriage house and its future use as a single-family
residence. The property owner abutting Rose Alley to the south,
however, stated although she favored the exception, she wondered if
the carriage house traffic could be deterred from the alley.
11,20
Board of Adjustment
March 9, 1988
Page 5
Staff Recommendation.
Staff recommended denial of the requested
shown as Parcel A on a lot survey of the
Kauffman's Addition dated February 18, 1988.
Discussion.
exceptions for property
east 83.9 feet of Lot 4,
Jim Houghton, attorney for the property owner, Helen Jones, stated he
had a petition from the neighbors favoring the special exception.
Only one family that was contacted disapproved. Houghton stated that
the existing buildings could have been demolished and replaced by an
apartment complex, but that the owners were interested in preserving
the historic structure.
Houghton asked Franklin to explain why staff thought the garage took
up 30% of the duplex's back yard. Franklin replied that the land in
Parcel A was not counted as part of the required rear yard for Parcel
B; the required rear yard for Parcel B was diminished by the lot
split.
Randall asked if staff would be satisfied if the garage was reduced
by six feet on the east side. Franklin replied that this measure
would help but that doing this would not satisfy the rear yard
coverage requirements.
Houghton stated that the garage, which is a historic structure, would
be renovated after the renovation of the carriage house was
completed. Houghton stated that all three structures were historic
and had been built around 1912.
Pelton asked if the carriage house was already a non -conforming use.
Franklin replied that it wasn't since the present rear yard extended
from the garage to Rose Alley. The problems arose with the use
change and the lot split. Pelton asked what the existing rear yard
setback was. Franklin replied that an accessory structure can be
within three feet of the rear lot line; only when the carriage house
becomes a single-family dwelling unit does the problem exist.
Houghton stated that the carriage house had previously been used as a
residence and that it was not suitable for a storage area. If it
were used as a storage area, it would not be renovated, and thus, it
might not be preserved.
Joe Murphy, 1115 E. Burlington, stated that this property had been an
eyesore and the renovation Helen Jones was doing was "worth having."
Very little investment in the neighborhood usually occurs, thus
support should be given to those people interested in improving their
homes.
Helen Jones, the property owner, stated that the buildings were
historic; the brick house had been built in 1875, and the garage and
carriage house built in 1912. Jones stated that she understood that
the exception was
self-created
he Board's
approval. Shealso st t dth tswould
felt the Cityrwawas ate t
not interested
Board of Adjustment
March 9, 1988
Page 6
in having the building torn down. Randall replied that he understood
the value of the property, but that he wanted the garage problem
solved.
E.K. Jones, 1033 E. Burlington, stated the property had been in
severe disrepair before he and his wife acquired it. There had been
three fires in the garage that he knew of, yet the carriage house had
never caught on fire. He thick concrete walls, and the ceeilingewasralsoesevenshouincheshasstheick�and
had a tin roof. Jones stated that the buildings already existed, as
did the parking problem in the alley. He said that the previous
owners had several children, all with their own cars, who used the
alley to access the back yard parking area.
Franklin stated that the fire safety issue should be addressed if the
Board is considering approval. She stated that the exception could
contain a condition that the garage be improved to fire safety
standards.
Winegarden asked what the possibility was of fire spreading from the
garage to the carriage house. Randall stated the threat of fire
would be reduced if the garage were three feet shorter. Randall also
said he was trying to abide by as much of the code as possible.
Pelton stated that the burden of the exception should be placed on
the owner and questioned whether the garage could be moved to a more
suitable location on the property. E.K. Jones replied that the
garage could not be moved since it was constructed of concrete
blocks, and restated that three previous fires had never gone beyond
the tin roof overhead. Randall asked if the owners would be willing
to reduce the garage by three feet as part of the renovation. Helen
Jones replied that the renovation would consist only of repairing the
windows and doors and painting; she could not agree to this request.
Winegarden said he was abstaining from voting since he insured this
property and could indirectly benefit from the Board's decision.
Mask stated that a number of modifications and requests were being
sought, and she thinks staff disapproves because of this. She stated
the property is unique and peculiar, and that it is not realistic to
destroy three feet of the garage.
Pelton asked for staff's opinion on potential conditions. Franklin
replied that 1) the reductions requested for Parcel A only apply to
the carriage house, and that 2) practical difficulties in using the
carriage house as an accessory
that use should be shown. Franklin stated
if the second condition was met in the Board's opinion, the
second condition need not be imposed. Randall asked what condition
would satisfy staff. Franklin replied that solving the garage
encroachment would address some of the staff's concerns.
Mask asked if the fire safety issue needed to be included as a
condition. Boyle replied that the Building Inspector automatically
inspects accessory units which are within a certain number of feet of
a primary dwelling unit, thus, no condition needed to be stated.
t/,2 D
Board of Adjustment
March 9, 1988
Page 1
Franklin pointed out that the garage would not be accessory to the
carriage house with the lot split. Houghton stated that an easement
would notify future buyers about the garage encroachment.
Mask stated she was concerned about the additional traffic generated
on Rose Alley, stating that a daycare center is located nearby.
Franklin stated that no more additional traffic than that generated
by a single family dwelling would be generated on Rose Alley.
Mask moved to approve a request submitted by James Houghton for a
special exception to reduce the east side yard from 5 feet to .5
feet, and the rear yard from 20 feet to 19.2 feet for property
located in an RS -8 zone at 1041 East Burlington Street, subject to
the following conditions:
a. That the yard reductions apply only to the carriage house.
b. An encroachment easement for Parcel A be recorded in the Johnson
County Recorder's Office.
Pelton seconded. The motion passed by a 3-0 vote (Winegarden
abstained).
SE -8803. Public hearing of a request submitted by Youth Hames, Inc.
to permit a group home and to reduce off-street parking requirements
in the RM -145 zone for property located at 402 South Linn Street.
Rockwell presented the staff report stating that the applicant's
purchase of this property is contingent on the Board's granting of
the required exception. Two exceptions were being requested: one to
permit a group care facility, and one to reduce the number of off-
street parking spaces on the site by 33% of the number of spaces
required for this use (from nine spaces to six spaces).
Section 36-58(a)(4)b of the Zoning Ordinance requires group care
facilities to supply one parking space for each staff member,
determined by the maximum number of staff present at one time, and
one parking space for every two occupants. The applicant indicates
that the maximum number of staff members are present at the facility
at shift changes. While three staff persons may be present for
approximately 30 minutes at shift changes, usually only one or two
persons is on staff at a time. The Program Director makes two or
three one-hour visits to each group home each week. It is feasible,
therefore, that four staff members could be present at the group home
at the same time.
If parking requirements are strictly applied, this. use would be
required to provide four off-street spaces for personnel and five
spaces for the ten residents, for a total of nine spaces. The
applicant indicates that the children who would reside within this
home would not be allowed to either own or operate motor vehicles.
The residents themselves would, therefore, not generate a need for
off-street parking spaces.
l,4,? 0
Board of Adjustment
March 9, 1988
Page 8
As the applicant noted, however, parents typically visit their
children once a month and on weekends. It is reasonable to expect
that with ten unrelated residents living in e group home, that a
th
demand made for parking on the weekends by the family of these
residents may be greater than the demand made during the week by
social workers and counselors who are capable of scheduling visits
during the five-day work period. One could expect that not all the
parents will visit at the same time, but should also anticipate the
possibility of unscheduled visits by residents' peers.
Although it is technically feasible to fit six spaces on the lot,
including the two parking spaces in the garage, staff had safety
concerns about the vehicles backing onto busy, sloped streets. For
this reason, staff asked that an extra wide drive on Linn Street be
included as part of the proposed site plan.
The applicant had pointed out that the handicapped space designated
off Court Street would rarely be used and could be accessed as a tee -
turn for vehicles parked in the garage. This could not technically
count for a forward -moving means of egress from the property onto
Court Street. However, if the handicapped parking space were clearly
marked and non -handicapped persons were prohibited from parking
there, it would reduce the number of vehicles backing onto Court
Street. It would also effectively reduce the number of available
parking spaces by one space to five spaces. Rockwell counseled the
Board to weigh the need for parking against the need for safe egress
to determine whether a satisfactory balance could be attained.
Group care facilities are permitted, via a special exception within
the RM -145, High Rise Multi -Family Zone. Within the RM -145 zone,
detached single-family dwellings, duplexes, fraternity/sorority
houses, and high-rise multi -family dwellings are permitted by right.
The zone requires that there be at least 300 square feet of lot area
for each occupant. For ten residents, therefore, the site must have
at least 3,000 square feet of lot area. The property on 402 South
Linn Street contains approximately 7,336 square feet of lot area.
The group living arrangements should have little impact on the multi-
family, religious and commercial uses surrounding the site.
Rockwell offered staff comments referencing special exception
standards as enumerated in the Zoning Code:
I. The proposed use of the property as a group care facility should
not prove detrimental to or endanger the public health, safety,
morals, comfort or general welfare. The off-street parking for
the property should be conditioned to promote safety.
5. The parking arrangement on the property should observe safe
egress onto hillside streets with heavy traffic.
The proposed use is consistent with the Mixed Residential/Com-
mercial designation for this area on the Comprehensive Plan, and
appropriate to the purpose of the RM -145 zone to provide for a
mix of uses suited to a high intensity residential development.
SL.2 0
Board of Adjustment
March 9, 1988
Page 9
Staff Recommendation.
Staff recommended that the special exceptions requested by the
applicant to establish a group care facility, a home for ten adoles-
cent girls, at 402 South Linn Street and to reduce the parking
requirements for this use from nine spaces to six spaces be approved
with conditions to assure safe egress onto both Court and Linn
Streets from the provided parking spaces.
Discussion.
Randall asked what type of safe egress conditions were needed for
Court Street. Rockwell stated that the Board could evaluate
designating parking space q3 for handicapped parking only.
Practically speaking, this parking space would usually be vacant and
could be used as a tee -turn.
Bill McCarty, Director of Youth Homes Inc., stated that Youth Homes
is a private, non-profit agency which runs a group home for girls
with emotional problems due to physical or sexual abuse. Youth Homes
does not serve the mentally ill or youth with a history of violence.
McCarty stated that Youth Homes is seeking to buy property to replace
the present rented home on Washington Street. Group homes are
permitted in an RM -145 zone via a special exception. The special
exception to reduce off-street parking was also requested. McCarty
stated that he had come before the Board last May and had
successfully requested a 50% reduction in parking. This time he was
only requesting a 337. reduction.
McCarty introduced eight Youth Home, Inc. Board members and supplied
letters of support from people with direct knowledge about Youth
Homes, which stated that the group home had not deteriorated the
neighborhood around Washington Street.
McCarty stated that the Washington Street location presently only has
two usable parking spaces. Staggered work schedules help reduce
parking demands during shift changes. Parking demands are also low
since youths are not allowed vehicles and their friends usually do
not possess vehicles. Parents visit only on weekends, a time when
the number of caseworkers is lower, thus, parking requirements are
further reduced. The maximum number of spaces ever needed is six,
and this number is rarely needed.
McCarty stated that ten youths could reside at the home at one time,
although the average number is only eight youths. Parents do not
usually visit every weekend and parking is further reduced because
some youths go home during the weekends. Furthermore, many staff
members do not drive to work, but walk or use the transit system
instead.
Youth homes plans to invest $65,000 to renovate the property which
will create positive benefits for surrounding neighbors. The
Board of Adjustment
March 9, 1988
Page 10
property is separated from surrounding neighbors by Linn and Court
Streets on the west and north sides, and by a vacant lot on the east
side. The placement of the house on the lot also helps to separate
it from neighboring properties.
McCarty stated due to an oversight, three neighboring property owners
All three were not notified of the Board of Adjustment meeting until yesterday.
the property einwquestionners fch de ac notiommrial fication signcposted, amnoticethad
been published in the paper, and that surrounding neighbors, who did
receive letters about the Board's meeting, were encouraged to contact
other neighbors about the upcoming public hearing.
Daniel Bray, 150 E. Court, stated that there are many youths who need
a group home and that the youth home is a resource to the juvenile
court. Some youths have special needs which must be met by local
agencies. Bray also stated that the parking demands of Youth Homes
detrimental mbe iml thus,
h reduced
mentaloraburdento theeneighborhood. parki gsupportedwindof be
the
application in its entirety.
Anne Rawland, 839 Roosevelt, a member of the Iowa City Committee on
Community Needs (CCN), which helps allocate Community Development
Block Grant (CDBG) funds, said that she came to the hearing because
Of CCN's priority in assisting Youth Homes in acquiring an
appropriate facility. She stated that a friend lives close to the
existing Washington Street home and has never experienced parking
problems associated with Youth Homes. Rawland also stated that the
Evans Street proposal by Youth Homes had generated negative feelings
from homeowners in a historic residential area. Rawland pointed out
that the proposed location on South Linn is different, because it is
surrounded by commercial uses, thus the impact on surrounding
property owners should be minimal.
Beth Walsh, President of the Youth Homes, Inc. Board of Directors,
stated that she would appreciate the support of the Board of Adjust-
ment for the Youth Homes' proposal.
Jay Honohan, 330 E. Court, spoke on behalf of Old Feed Associates.
Honohan stated that he did not object to the use of the property for
a group home, but objected to the request for reduced parking.
Honohan said the area presently has an intense parking problem with
unauthorized
businesses locating too the parking
request tin reserved oarhave tkinheCenumberMoost
f
required parking spaces reduced, and this further intensifies the
parking problem. After-hours parking is not a problem because the
commercial properties are closed.
Honohan stated he thinks his firm will have problems due to people
associated with Youth Homes parking in his reserved parking lots. He
was Board to deny the specosed to ialinexception to the forbreducedHonohan
parking; toemaintai�n
the parking requirement for nine parking spaces.
u
Board of Adjustment
March 9, 1988
Page 11
Davi 319 Gilbert Street, owns commercial
Street. Cahill stated that he didn't want to create ray on Gilbert
Youth Homes, but he was opposed to the request for reducedoblem Parkinfor
g.
He said many unauthorized people are using his lots, and that Iowa
City has a problem with people trying to circumvent the parking
requirements.
Mask asked if staff had received any complaints against the property
being used as a group home facility. Rockwell stated staff had
received no complaints on the requested special exception for the
use.
to establish a Winegarden coved to approve a request submitted by Youth Homes, Inc.
for property located in aeRM-145�zoneaat 402 South for eLinn Street. girls
seconded. The motion passed by a 4-0 vote.
McCarty stated that if Youth Homes thought that six spaces were not
enough, then they would not be before the Board seeking a special
exception. Youth Homes has been in operation for a number of years
and has had experience with parking demands.McCarty continued that
the City Ordinance did not adequately reflect the actual demand for
parking by the Youth Homes operation.
Winegarden asked if additional parking spaces could be provided.
Rockwell replied that topography constraints precluded additional
parking spaces from being constructed. McCarty confirmed that the
topography limited the number of parking options.
Randall stated that six parking spaces should be enough.
concurred that Youth Homes was not adding to Pelton
the parking burden in
the
helpatoa reduce In athe neighbo hood'sking is being created, which might
that as Director he has additional controlpr McCarty
added
could
require that staff park in the garage. .Foproblem.
exam
Mask askand ed McCarty if he would have an office at the Linn Street
property
Youth where staff Homes Inc. office wouldlbe be
and staff meetings
would be held at the Youth Services Facility on Iowa Avenue -- a
different site. Maskstated she did not feel that Youth Homes would
be adding to the parking problem. Winegarden said that he was for
the application the last time and no
change his mind. He was for the apargument had been presented to
Plication now.
Winegarden moved to approve a request submitted by youth Homes, Inc.
to reduce the parking requirement for a group care facility from nine
spaces to six spaces for property located in an RM -145 zone at 402
South Linn Street, subject to the following conditions:
a. That a minimum drive of 24 feet be required for egress from
parking onto Linn and Court Streets.
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Board of Adjustment
March 9, 1988
Page 12
b. That the parking space labeled as !3 on the revised site plan
submitted on March 6, 1988, be designated and enforced for
handicapped parking only.
Pelton seconded. The motion passed by a 4-0 vote.
The meeting adjourned at 6:50 p.m.
Minutes submitted by Mimi Hartwell.
Robert Randall, Chairperson
` 1 %G�cvtT `V7Q�GG�
Ka/in Franklin, Secretary
�z v
MINUTES
PARKS & RECREATION COMMISSION
-- DECEMBER 16, 1987
MEMBERS PRESENT: Dotson, Henry, Hesse,
Weideman, Willis
MEMBERS ABSENT:
STAFF PRESENT:
GUESTS PRESENT:
FORMAL ACTION
TAKEN:
PUBLIC DISCUSSION:
IOWA RIVER
CORRIDOR TRAIL
PARKS & RECREATION
FOUNDATION:
Watson
Hradek, Malloy, Steinbrech,
Trueblood, Kriz, Ertz, Howell, Moran
Melody Department ng Planning and Program Development
Karen Hradek addressed the Commission, as a private
citizen, regarding the
International Peace Walk. During1988 American -Soviet
200 Soviets will join 200 Ameriansntoawalknd ulfr'om98he
east to the west coast. They will be in Iowa City on
July 3rd and 4th. Presently, a celebration is being
Planned to show them a warm welcome. Hradek stated there
were numerous ways to help with this event and asked
for everyone's suggestions, help and support. Hradek
provided the commission with an information sheet.
Melody Rockwell, staff assistant to the Riverfront
Commission, addressed the Commission on the progress
of the Iowa River Corridor Trail project. She outlined
the proposed trail system running from Crandic Park
downstream to Sturgis Ferry Park, and stated certain
portions of the trail were virtually complete, with only
minor repairs being needed. The Riverfront Commission
Will be working with the Corps of Engineers, who will
be developing a trail system on federal land around
the Coralville Reservoir. Funding options were briefly
discussed. The consensus of the Commission was that
this was a good long-term objective, and felt discussion
regarding approving use of Parkland Acquisition Funds
for this prod be delaye
ject should
the Parkland Acquisitiuntil the future of
Willi
on Fund has been determined.
ranked as sone oft the Commissi'sIbeen
be done. onpriorithes, andt thi P'Ojct aseshould
The following named individuals were suggested to serve
on the Iowa City Parks & Recreation Foundation: Mark
Jennings, of the University of Iowa Foundation, Deb
4�z/
a
Locker, of Hills Bank; Reggie Prince,
Swim Club; Charles Pope, of the Iowa City
Co.Mike Iowa -Illinois Gas &
Cilekof Iowa-IlliElectric
; , of Smith,
Associates; and Mark Heffron, of Hilgenberg, Cilek &
ACT. Roger Dotson had
representative
indicated his interest to fill the remaining Commission
seat on the foundation. Steinbrech
formally appointed Craig Willis, Dary,
Weideman, and Roger Dotson to serve as represenl Henrytatives
Mary
of the commission on the Iowa City Parks & Recreation
Foundation. Weideman stated the tax recognition issue
was being taken care of and that the first meeting of
the Board would be held in the near future to discuss
the gift catalog.
RYERSON'S
WOODS: Hradek stated she had
funding with regard togdevelopment iven some hof Ryers nht to l'serWoods.
She suggested contacting The Nature Conservancy, a
national organization, to see if they would be interested
in developing or taking over and maintaining Ryerson's
Woods.
HARRIS
POCKET
STREET The Commission discussed the naming of the
POCKET PARK: Street Pocket Park. Moved by w;,,:_
__ Harrison
R. unanimous. —
of the
FY'89 BUDGET: Trueblood provided the commissionwith a priority listing
CIParks & Recreation Department's FY'89
..P./Capital Outlay Requests.
briefly discussed. The FY'89 budget was
CHAIRMAN'S REPORT: Steinbrech reported on the meeting held with the City
Manager regarding the Parkland Acquisition Fund. Willis
had furnished the Commission members with a letter he
had written to the City Council setting forth the
Commission's position on the Parkland Acquisition
Fund/Recreation
stated the CommissFacilities Reserve Fund. Steinbrech
ion may want to form a committee to
review what parkland the city presently has, determining
the use and location thereof
and Frances . Roger Dotson, Karen Hradek
Malloy volunteered to serve on this
developed
committee. A copy of the Open Space Plan, which was
committee. a few years ago, will be provided to the
DIRECTOR'S REPORT: CitI Park Tennis Courts: Trueblood distributed a memo
he had received from the City's Engineering Division
for complete reconstructionofthe Cit? 500) and cost
courts ($87,500). Staff will investigate Pthe hark iring'
of a firm to determine if testing can be done to see
if overlaying is advisable. The Commission will be kept
informed.
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Pro.iect Green: Trueblood reported that Project Green
would be undertaking the rejuvenation of the Dubuque
Street entrance to Iowa City. The project consists of
replacing missing trees, pruning existing trees,
selectively eliminating volunteer trees and supplying
additional trees and shrubs in the right of ways. Hesse
distributed an information sheet and outlined the
project. Project Green has contracted with Leon Lyvers
to do the work, and he will be working with the City
Forester on this project.
Parks & Recreation Complex: Trueblood reported he had
met with the Board of Directors of the Iowa City Kickers
Soccer Club to discuss the conceptual plans for the new
facility. The club indicated their willingness to help.
OTHER BUSINESS: Willis stated he was reviewing past commission material
and came across notes from a meeting the commission had
3-4 years ago with the City Council at an informal
session, which turned out to be a state of the department
from the commission's standpoint. He stated now may
be the time to have such a meeting again at an informal
council meeting.
ADJOURNMENT: Moved by Dotson, seconded by Henry, to adjourn at 8:30
P.m. Unanimous.
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MINUTES
PARKS & RECREATION COMMISSION
JANUARY 13, 1988
MEMBERS PRESENT: Dotson, Henry, Hradek, Steinbrech, Watson, Weideman,
Willis
MEMBERS ABSENT: Hesse, Malloy
STAFF PRESENT: Trueblood, Kriz, Coffin, Ellerbrock, Ertz, Howell, Moran
FORMAL ACTION: The minutes of the December 16, 1987 meeting were approved
by acclamation.
Elected by acclamation were Bill Steinbrech as
Chairperson, and John Watson as Vice -Chair.
Moved_ by Willis seconded by Dotson to endorse the
revenue increases and expenditure reductions as proposed
in the December 30 1987 memo to the Finance Department
from Terry Trueblood. Ayes: Dotson, Henry, Steinbrech,
Watson, Weideman, Willis. Nays: Hradek. Motion carried.
RIVERFRONT Steinbrech stated the Commission needed a representative
COMMISSION: to serve on the Riverfront Commission. Karen Hradek
agreed to be that representative.
PARKS & RECREATION Willis stated a meeting of the Parks & Recreation
FOUNDATION: Foundation would be held in the next couple of weeks,
and at that time, the regularity of meetings established.
Willis referred to the January 1988 memo to City Council
from the City Manager regarding recommendations made by
the Citizens Committee on City Revenue, wherein the
recommendation to explore the community fund concept was
briefly addressed. Willis stated the expectations, both
above and below the Parks & Recreation Foundation, for
the performance of this concept are high, and indicated
it is time to move it into gear. Also, the success of
the Foundation, aside from the work the individuals on
the board will do, will be a communication process. It
will be important for the general constituency of parks
and recreation to be aware and know about the Foundation.
FY'89 BUDGET: The Commission members were provided with the following
material:
1. 12-30-87 Memo to the Finance Department from Terry
Trueblood re FY'89 Property Tax Reduction -
Recreation Division
2. Revised FY'89 C.I.P./Capital Outlay Requests,
Tentative Priorities for the Parks & Recreation
Department
3. Citizen's Summary of the 1988-89 Financial Plan
/21
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4, January 1988 Memo to the City Council from the
City Manager re Program Analysi
Policy s and Evaluation
5. January 1988 memo to City Council from the City
Manager re Budget Plan - Citizens Committee on
City Revenue Recommendations
6• January 1988 memo to City Council from the City
Manager re 1987 - End -of -Year Summary of Programs,
Projects, etc.
Item H1 - Memo re FY'89 pro ert Tax Reduction: Trueblood
stated the Finance Department had
instructed te
Recreation Division to reduce its FY'89 property tax asking.
Sfort uggested fee increases expenditure reductions were set
raisin in this memo. Hradek stated she had a problem with
respect to etheotime Pool admission fees, with
Center. In some cases, Person can swim at the
for one hour before having torget out oth
son may only get to swim
to lessons beginning, use by the Swim Clubf etce.pool, due
at City Park pool, you can swim all da ; whereas,
the Recreation Cod stated
enter pool will have longer lostretches
of open swim time once the Mercer Park Aquatic Center
is open. Also, the pool schedule is advertised, and a
person coming to swim knows the amount of time they will
be able to.
receiWillis asked Commission members if they had
ved any negative responses regarding fee increases.
Hradek, Weideman and Henry stated they had with regard
to swimming. Steinbrech asked when the last fee increases
were made. Trueblood stated it had been three to four
years for swim passes; approximately two years for
aquacize; recently for swimming lessons, due to the $1.00
Red Cross fee being charged; and approximately May, 1986
for pool admission fees.
Willis stated the Recreation Division should look at
raising non-resident fees in regard to all activities.
Trueblood stated he would like to delay raising
non-resident fees until staff looks at the entire fee
structure and reviews the non-resident fee policy.
reviewe
Manager
reduced
Willis
d therevised listing asLrecommendedldlY s b Trueblood
Trueblood stated the C.I.p. y the City
ha
from a five-year Plan to a three yeard plana
noted the Parks & Recreation Complex, a priority
-2-
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38
item, had been removed, and voiced concern as to why it
was dropped, and if this meant it was dropped out of the
planning process. He stated the five-year C.I.P. plan
was a way to keep track of plans that were good, which
we wanted to do in the future. Steinbrech stated there
had to be a way or vehicle to keep items out front, and
this procedure needed to be known. Trueblood stated he
would contact the City Manager regarding these concerns.
Item 83 - Citizen's Summar Trueblood briefly went over
the Citizen's Summary of the 1988-89 Proposed Financial
Plan.
PARKLAND STUDY
COMMITTEE:
Steinbrech asked if the committee had
an
what the committee's duties were. Dotsons stated tithe
duties were
to look at existing park facilities to see
if they are serving a need,
and also, to identify areas
for future park expansion.
CHAIRMAN'S REPORT:
Steinbrech congratulated Mike Moran
on his election as
President-elect of the Iowa Park
Association. and Recreation
Steinbrech briefly discussed possible Commission goals
for 1988 - operation
of the Park & Recreation Foundation;
completion of the parkland study, making
if
recommendations ,
any, and applying same to long-range plan; having the
Commission being more
visible to the public, and possibly
including a Commission
page in the Recreation Division's
brochure; ,
and providing information
on the Foundation
in the brochure. Setting of the 1988
goals will be put
on next month's agenda.
DIRECTOR'S REPORT:
0 ep n Space Plan and Proposed Ordinance:
most recent Open Space Plan and A Copy of the
proposed ordinance was
distributed to Commission
members,
Use of School Facilities: Trueblood reported on a meeting
held with Jerry
Palmer, Executive Director of
Administrative Services for the
Iowa City Community School
District, regarding some
concerns the Department has
relative to recent problems in scheduling
facilities.
use of school
Mr. Palmer indicated he was willing to work
with the department,
and give departmental programs some
degree of priority over other miscellaneous
groups.
Swim Club: Trueblood reported on a meeting held with
the Swim Club regarding
payment by the Swim Club for use
of the swimming pools. The Swim Club
agreed to pay for
use of the pools, regardless of which pool they use. The
total amount
of payment needs to be determined, as well
as the hours
of use.
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Mercer Park A ivatic Center and Cit Park Pool: Trueblood
reported work at City Park pool is presently in its
programmed shutdown. Mercer Park Aquatic Center is behind
schedule in some aspects, but the completion date should
still be mid-May.
Sud eLt: Trueblood reported that the City has eliminated
six positions in the proposed budget, due to service
reductions.
OTHER BUSINESS: Willis stated it was his
personal
a memo to the City Councilregardingnthe policy prepare
process in reference to the Parks & Recreation Complex•
members. ofAl he, he memow lilllbe efollowin d u o the Commission
the City Council 9 P on his memo to
ng the
Acquisition/Recreation Facilities F Funds. Parkland
ADJOURNMENT: Next month's meeting will be held at 5:00 p.m., February
10, 1988.
Moved Dotson
Unanimouss.. , seconded by Hradek to adjourn.
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MINUTES
PARKS & RECREATION COMMISSION
FEBRUARY 10, 1988
MEMBERS PRESENT: Dotson, Henry, Hesse, Hradek, Malloy, Steinbrech, Watson,
Weideman, Willis
STAFF PRESENT: Trueblood, Coffin, Eggleston, Ellerbrock, Ertz, Kriz
GUESTS PRESENT: Peg McElroy, Executive Director of the Mayor's Youth
Employment Program; Klatt McGinnis and Cathi Uitermark
FORMAL ACTION The minutes of the January 13, 1988 meeting were approved
TAKEN: by acclamation.
Y"' . unanimous. (see
page 2 for list of 1988 goals and objectives)
r
anon uouus. lconstruction of a canoe access/boat ramp)
PUBLIC DISCUSSION: Matt McGinniss, a University of Iowa student, distributed
an informational questionnaire for each commission member
to complete, and stated the questionnaire would assist
him in completing a class assignment.
PARKS & RECREATION Willis reported the Parks and Recreation Foundation will
FOUNDATION: be meeting regularly the first Wednesday of each month
at 4:15 p.m. The foundation plans on making an annual
report at the end of its annual year.
1988 GOALS & hloved by Willis seconded by Hradek to adopt the
OBJECTIVES: following list as a formal statement of obiectives for
the Commission for the uocomina vear. Unanimous.
I. Operation of the Parks and Recreation Foundation.
2. Completion of the parkland study, making
recommendations, if any, and applying same to
the long-range plan.
3. Improve contact with the public through various
methods, in order to build a constituency to
receive information from and to give information
to.
4. Continue activity with the City Council; meet
with the City Council during an informal session
to express, from the Commission's standpoint,
what issues the Department will be facing.
Review the master plan of the Parks and
Recreation Department with staff to get ideas,
not only with regard to facilities, but also
programs, and what to look at in the future.
Elevate, in the planning process, the Parks &
Recreation Complex back to a reasonable level.
Determine if the fee structure is equitable in
terms of revenue and its attribution to
non-residents.
MAYOR YOUTH'S Peg McElroy, Executive Director of the Mayor's Youth
CANOE ACCESS/ Employment Program, appeared before the Commission
BOAT DOCK PROJECT: regarding the construction of a canoe access and boat
dock on the Iowa River in one of three parks; City Park,
Terrell Mill Park, Crandic Park. She distributed a memo
regarding the proposed project.
She stated they were seeking funding from the Department
of Natural Resources, and asked for the Commission's
endorsement of this project and for a letter of support,
which will be included with the application for funding.
The project would be co-sponsored by the Parks &
Recreation Department and Mayor's Youth. Resource staff,
equipment and tools would be provided by the Parks &
Recreation Department. The grant from the Department
of Natural Resources would cover the costs of materials,
supplies and tools, and Mayor's Youth would pay for the
labor costs involved. The University of Iowa has been
asked to consider a contribution to Mayor's Youth for
the match required of the labor costs. The remaining
portion would be paid by the Department of Economic
Development. The estimated cost should be below $10,000.
A sub -committee had been previously formed to assist with
the proposed project, of which John Watson and Terry
Trueblood are members. McElroy stated the final decision
on the site would fall on this sub -committee to make a
recommendation to the Commission. Watson stated the
Department of Natural Resources, the Riverfront Commission
and the Parks & Recreation Department would all need to
approve the plans. It was expressed that City Park
appears to be the best site due to its location on the
river and accessibility.
Hradek asked if this project could possibly interfere
with the project proposed by the Corps of Engineers (trail
from the Coralville Reservoir to Sturgis Ferry Park).
Watson noted this project would be constructed on
city -owned land.
Willis asked if the dock would be restricted to non -motor
boats. Commission members expressed concern that people
CPZ
41W
M
HOSPICE ROAD RACES
could operate motor boats from the dock. Watson stated
the dock could be made narrower, thereby making it
difficult to back trailers down to.
Peg McElroy, as director for the Hospice Road Races,
expressed thanks to the Commission and the Parks and
Recreation Department for their continued support and
participation in this event, and presented a 1987 tag
to be placed on last years award. She expressed a
special thanks to Rick Ertz for his involvement in serving
on the planning committee.
BUDGET UPDATE:
Trueblood reported that one of the City Council's
tentative recommendations is that the Recreation
Facilities
Reserve payback not be paid back this year.
This amounts to $11,700. It is
possible that the entire
amount, approximately $58,000 or $11,700
per year for
five years, will not be paid back.
SWIM PASS FEES:
Trueblood distributed and
reviewed a brief history of
swim fees. Staff originally
proposed to increase swim
fees an average of 10%. He stated in
reviewing this,
10% is low, and noted the swim pass fees have not kept
up
with the daily admission fees as far as increases.
Also, staff is looking initiating
at a punch card, which
could be purchased in place of
an annual or summer pass.
Watson asked if it would be possible to receive data
how
on
many patrons went into the pool by paying the daily
admission
as compared to a swim pass. Trueblood noted
he would be putting more information
together regarding
swim fees. Willis stated increasing the
swim pass fee
should be looked at, but also there is
a need to get a
handle on raising fees and determining what the
governing
principle on fees is. Weideman stated we need to convey
this
to the public, giving them reassurance that not every
year the fees
will be raised.
CHAIRMAN'S REPORT:
With regard to the objectives, Steinbrech stated he
would
draft a schedule of approach, starting next month with
reviewing the fee
structure.
OTHER BUSINESS:
Hradek extended an invitation to attend a
short slide
presentation on the planned American -Soviet International
Peace Walk.
The presentation will be given at the City
Council meeting on February 22nd.
ADJOURNMENT:
Moved by Dotson, seconded by Henry to adjourn. Unanimous.
Adjournment
6:00 p.m.
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MINUTES APPROWEN
DESIGN REVIEW COMMITTEE
FEBRUARY 25, 1988 - 4:00 P.M.
LIBRARY MEETING ROOM B
MEMBERS PRESENT: Amert, Novick, Seiberling, Sinek, Waters, Welt
MEMBERS ABSENT: Alexander, Haupert, Nagle, Nelson
STAFF PRESENT: Cain, Reggentin
GUESTS PRESENT: Carol Chase, Steve Elmer, Nancy Faux-Burhans, Maria
Mahan, David Martin, George Mihalopoulos, Bob Poeschl,
Morris Schaller, Julie Spencer, Jackie Walker,
RECOMMENDATIONS TO COUNCIL
None.
CALL TO ORDER
Chairperson Welt called the meeting to order at 4:00 p.m.
INTRODUCTIONS
Welt introduced guests and members present.
APPROVAL OF MINUTES OF DECEMBER 17 1987
Seiberling moved, seconded by Sinek, to approve the minutes of December
17, 1987. The motion carried unanimously.
REVIEW OF NEW SIGN PROPOSAL FOR FLOUR POT COOKIES
Cain gave background information on this item. She stated that Flour Pot
Cookies would like to move their outside sign to an inside location and
establish a new sign on the outside of the building. Martin stated that
the store was to be reopened under new management and said they felt the
sign was too small for the storefront that is exposed. He explained that
the sign would be identical to the one presently located on the building
except approximately twice as long and slightly taller. Photos were
circulated of the present sign. Martin then stated that he felt that the
Holiday Inn building overwhelms the present signage and a larger sign
would compensate for this factor.
Welt stated that on the review of the First Flour Pot Cookie sign, the
decision was made to use a reduced sign size in order to fill only one
panel on the front of the building. He said it now would cover two
panels, according to the sketch.
Seiberling asked how the width of the sign was determined. Martin stated
that the location had been viewed from the Plaza and calculations were
made to fit the building scale from the distance from which the sign
should be readable. Mahan stated that the sign would have a brass frame
and be back -lit, like the current one.
Jaz
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Design Review Committee
February 25, 1988
Page 2
Novick asked what is the size of the Flour Pot Cookie window. Martin
stated that the store window is 14 feet wide and the sign would be 18
feet. Mahan stated that the building size is much larger. Novick said
the sign would then be wider than the store window, and she felt it would
be out of proportion to the store. Seiberling stated that she felt that
the size of the present sign is the best possible size in the way that it
relates to the space and the operation. She stated that a large sign
would be out of scale with the rest of the building.
Mahan stated that a market research study had been done and showed that
people did not recognize the store as a cookie shop. Seiberling stated
that the Design Review Committee encourages signage respectful of the
space where it is located.
Waters said she agreed the existing sign was too small and asked if there
could be a mid-sized sign instead of the very long sign. Mahan stated
that they just wanted a larger sign and they would consider any other
option. Martin said they wanted to keep the original design but would
consider stacking the lettering to shorten the sign. Mahan stated that
stacked lettering would be attractive and they would definitely consider
this prospect. Sinek said that stacking the lettering would relate well
to the building.
Seiberling asked if perhaps they could come back with a new design. Mahan
stated that the grand opening is March 7 so they need to get it approved
before that date. Welt offered for the Design Review Committee to have a
special meeting to consider a new sign proposal. Martin stated that they
would need a ten foot area to work with in length and four to four and
one-half feet in height. Amert felt that a sign this large would be
counterproductive to good usage of space. Welt stated that the Design
Review Committee is often concerned with overly large signs. He added
they still have to look at the shorter width in order to gain approval.
Martin said that a width of at least eight feet would be needed to
accomplish the desired effect. Members agreed that eight feet in width
would still allow the sign to be centered within one exterior panel.
Mahan said she would prefer a sign with stacked letters which would be
consistent with other franchise signs.
Cain asked if a time could be set for a meeting next week to review the
new sign proposal. Martin stated that Wednesday at 4:30 would be good.
The members present agreed.
CART APPEARANCE EVALUATION FOR CITY PLAZA VENDOR APPLICATIONS
Cain circulated pictures of all the applicants' carts. A brief discussion
was held about each cart and the appearance of each cart was evaluated on
a scale of 0 (unacceptable) to 5 (excellent).
On the Bon Appetit cart, Carol Chase showed a fabric swatch to illustrate
how the awning would be made. There was also discussion of the menu
signage. Chase will use a chalkboard or erasable board, probably mounted
on the pole. The ratings were as follows: 4, 4, 4, 4, 3, 3.
441712.
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Design Review Committee
February 25, 1988
Page 3
On the Chicago Grill cart, Seiberling complimented the placement of the
cart name but questioned the design of the menu board. The ratings were
4, 4, 4, 3, 3, 3.
On the Popcorn Wagon, all members gave a 5 rating.
For the Gringo's cart, Faux-Burhans said the counter would be all stain-
less steel, not wood as before. The ratings were: 5, 5, 5, 5, 4, 4.
On the Fries' cart, Schaller said he was adding a veggie sandwich to the
menu and this would be added to the printed window signage. The ratings
were: 4, 3, 3, 3, 3, 2.
On the Gyros cart, Mihalopoulos said the color and signage would be the
same as before. The ratings were: 5, 5, 4, 4, 4, 4.
On the Yogurt cart, members noted that the application and picture
supplied did not indicate signage and there was insufficient information
for evaluation. The ratings were: 4, 3, 2, 2, 2, 2.
ADJOURNMENT
Waters had to leave the meeting and there was no quorum for further
action. Welt adjourned the meeting at 5:00 p.m.
Minutes respectfully submitted Mark B. Reggentin.
Ilan
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MINUTES
PLANNING & ZONING COMMISSION
FORMAL MEETING
JANUARY 7,1988 - 7:30 P.M.
CIVIC CENTER COUNCIL CHAMBERS
MEMBERS PRESENT: Cook, Clark, Dierks, Hebert, Scott
MEMBERS ABSENT: Cooper, Wallace
STAFF PRESENT: Boyle, Moen, Kritz
RECOMMENDATION TO COUNCIL:
Recommend approval of item Z-8709, an application submitted by
Southgate Development Company to rezone an approximate 1.8 -acre tract
located east of Boyrum Street and north of Olympic Circle from I-1 to
CI -1.
2. Recommend approval of item 5-8720, an application submitted by Frantz
Construction Company, Inc., for approval of a preliminary plat for
Village Green, Part XI, a 41 -lot residential subdivision located
south and west of the intersection of Muscatine Avenue and Scott
Boulevard. Commission also recommends waiver of the subdivision
regulation requiring that blocks be a minimum of 200 feet wide for
the following three blocks contained in Village Green, Part XI.
1. Chamberlain Place between Village Road and Hampton Street,
2. Hampton -Street between Chamberlain Place and Hampton Court, and
3. Hampton Street between Hampton Court and Scott Boulevard.
3. Recommend approval of item 5-8728, an application made by Bill Knabe
for the extension of Weeber Street.
CALL TO ORDER:
Chairperson Scott called the meeting to order at 7:43 p.m.
PUBLIC DISCUSSION:
There was no public discussion.
CONSIDERATION OF MINUTES OF DECEMBER 11, 1987:
Clark moved to approve the minutes of December 17, 1987. Cook seconded
the motion. The motion carried 5-0.
ZONING ITEMS:
1. -8709. Public discussion of an application submitted by Southgate
Development Company to rezone an approximate 1.8 -acre tract located
east of Boyrum Street and north of Olympic Circle from I-1 to CI -1.
(45 -day limitation period: January 8, 1988.)
Moen reported that there was no new information to report on this
item since the last formal meeting.
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Planning & Zoning Commission
January 7, 1988
Page 2
Clark moved to approve item Z-8709. Dierks seconded the motion. The
motion carried 5-0.
2. Z-8710. Public discussion of a request submitted by First National
Bank to rezone property located at 615 East Jefferson Street from
RNC -20, Neighborhood Conservation Residential Zone, to CO -1, Commer-
cial Office zone. (45 -day limitation period: January 25, 1988.)
Moen reported that in 1981 and 1982, landowners of property in the
area identified as the Inner City Area in the 1983 Comprehensive Plan
Update, sought to halt the erosion of the neighborhood caused by
development of the area for multi -family residential use. The area,
over several decades, experienced a state of transition from
neighborhoods of predominantly older, single family detached
residences to much higher density, multi -family development.
Residents of the area requested that the area be downzoned in an
effort to stabilize the neighborhood by removing incentives to
demolish existing structures and reconstruct at higher densities.
Moen indicated that while the mix of multi -family development as a
result of conversion of larger, older structures was not
objectionable, residents were opposed to demolition of existing
structures and the construction of dwellings that did not reflect the
tenor of the residential neighborhood. Conversion of a dwelling unit
from single-family to multi -family use allowed an increase in
available dwelling units while generally maintaining the integrity of
the original structure and thus the neighborhood. In December, 1982,
the RNC -20 zone was established to encourage conversion over
redevelopment and to recognize the validity of existing higher
density apartments by granting them conforming status and, thereby,
perpetuating their existence.
First National Bank, owner of the property at 615 East Jefferson
Street, requests that their property be rezoned from RNC -20 to CO -1,
Commercial Office, to allow expansion of the parking lot serving
Pediatric Associates, the medical clinic located immediately west of
the subject property. Parking areas associated with a use may only
be located within zones in which the principal use is permitted.
Because a medical clinic is not a use permitted in the RNC -20 zone,
the parking lot serving this use may not be located in that zone.
The applicant, therefore, wishes to rezone his parcel from RNC -20 to
CO -I to allow redevelopment of the site for off-street parking for
the medical clinic, a use allowed in the CO -1 zone.
Staff finds the proposed rezoning from RNC -20 to CO -1 of the property
located at 615 East Jefferson Street to be contrary to the 1983
Comprehensive Plan Update and incompatible with the residential
character of the area and surrounding land use patterns which could
threaten the stability of this neighborhood. Staff, therefore,
recommends the request to rezone this property be denied.
Dierks inquired whether the Historic Preservation Commission had any
comments on this item and whether this property is located in an
existing or proposed historic district. Moen replied that the
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Planning & Zoning Commission
January 7, 1988
Page 3
property is not located in a proposed or established historic
district.
Scott commented that at the informal meeting, legal staff was
requested to outline previous commission decisions regarding the
rezoning of other RNC -20 zoned properties for commercial uses.
Pending the Commission's receipt of that outline from legal staff,
Scott felt that this item should be deferred.
Dierks moved to defer Item Z-8710 to the Planning and Zoning Commis-
sion meeting of February 18, 1988. Cook seconded the motion. The
motion carried 5-0.
3. Z-8111. Public discussion of a request submitted by Iowa City
Landscaping to rezone a 1.32 -acre parcel located at the intersection
of Highway 1, Hudson Avenue and Miller Avenue from P, Public Zone,
and RS -8, Medium Density Single -Family Residential zone, to CI -1,
Intensive Commercial zone. (45 -day limitation period: January 29,
1988.)
Moen reported the applicant wishes to purchase the site to relocate
his existing plant nursery operation from 705 Highway 1 West. The
Iowa Department of Transportation (IDOT) parcel is presently zoned P,
Public zone, and RS -8, Medium Density Single -Family Residential zone,
neither of which permit a plant nursery. Upon conveyance of the land
from IDOT to a private entity, the zoning classification must be
changed regardless of the use. Plant nurseries, such as Iowa City
Landscaping, are permitted as of right in the CI -1, Intensive
Commercial zone.
Two factors which need to be evaluated in considering the
appropriateness of this request are 1) the Comprehensive Plan
designation for this general area, and 2) the land use relationship
established through the rezoning. Within the immediate vicinity of
this site, properties to the east, west and south of the site along
Highway 1 are designed for general commercial land use. Based upon
surrounding land use patterns, and the site's frontage on and access
to Highway 1 West, the proposed rezoning is consistent with the
commercial designation of the Comprehensive Plan for properties along
the Highway.
Moen indicated, in this particular case, the fact that the site is
over an acre in size and abuts two local streets and a major highway,
permit the development of the site for any use in the CI -1 zone and
allow that provisions be made to address those aspects of a commer-
cial use which may be less desirable near residential uses. Any
traffic generated by commercial uses in this location can be accom-
modated by access to the site via curbcuts on the southern extremity
of the property onto either Hudson or Miller avenues and to Highway 1
via these streets so that commercial traffic will not be compelled to
use the residential streets to the north. Traffic from the west may
use Benton Street to Miller or Hudson avenues to access the site;
however, traffic from the north, east and south would likely use
Riverside Drive, Highway 6/1 and Old Highway 218 to reach this
commercial area.
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Planning & Zoning Commission
January 7, 1988
Page 4
The site is of sufficient size to allow a building location which can
shield or buffer the residential uses from the commercial activity,
Similarly, sufficient land exists for the development of the site and
provision of a generous vegetation buffer along the northerly and
nthe
ortheasterly property lines. The minimum performance standards of
screeZonin
between commerciaince will leuse gandeany tresidentiahis le use planting arbor
vitae planted four feet on center and reaching maturity of at least
six feet. Additionally screening may be required, if deemed
appropriate by the Commission and Council, through a conditional
zoning process.
The staff recommends approval of the request to rezone the IDOT
maintenance facility site from P and RS -8 to CI -1.
Moen also reviewed a memorandum from Karin Franklin regarding the
Commission's question pertaining to the possibility of placing a
traffic signal at the intersection of Miller Avenue or Hudson Avenue
with Highway 1 in connection with the rezoning of the IDOT property
to a commercial use. The necessity of a traffic signal at Orchard
Street or Hudson Avenue has been discussed andcounts were done which
revealed that a signal was not warranted for existing conditions.
However, City officials will be meeting with representatives of the
Iowa DOT within the next few weeks to discuss traffic movements on
continued the entire stretch from Freeway 218 to Riverside Drive. with
development
accommodateincreased traffic and turningomovem nrridr ts wofl thext to
isisarea.
Clark commented that he feels that any discussion of lights must be
based on a comprehensive approach to this area and not just to the
relevant two intersections.
Clark moved to defer item Z-8711 to the Planning and Zoning Commis-
sion meeting of January 20, 1988. Clark seconded the motion. The
motion carried 5-0.
DEVELOPMENT
1. S-8716, Public discussion of an application submitted by Metro
Pavers, Inc., for approval of a Large Scale Non -Residential Develop-
ment (LSNRD) plan for property located at 1722 Stevens Drive.
day limitation period: waived.) (45-
Moen reported that the applicant intends to amend the LSNRD plan to
reflect enclosure of the batch mix plants at the site without
provisions for additional watersources on the property.
should be receiving an amended LSNRD shortly. Staff
Dierks moved to defer item S-8716 to the Planning and Zoning Commis-
sion meeting of January 20, 1988. Cook seconded the motion. The
motion carried 5-0.
2. S-8720, Public discussion of an application
ConstruVillagecGreen, Part )1, a' 4lrlotpresil of a
dential
submitted by Frantz
preliminary plat for
subdivision located
--I" - . -.. ---, ,_ �. _ ... - --_ 1150
Planning 8 Zoning Commission
January 7, 1988
Page 5
south and west of the intersection of Muscatine Avenue and Scott
Boulevard. (45 -day limitation period: waived.)
Moen reported that staff has reservations regarding the proposed
preliminary plat of Village Green, Part XI, and its impact on the
design of future subdivisions of land south of the proposed develop-
ment. The original design envisioned for the approximate 200 acre
tract known as Village Green and Village Green South incorporated a
looped collector street known as Village Green Road that was intended
to filter traffic from local residential streets to arterial streets.
Given the size of Village Green and Village Green South tracts, the
collector street was intended to minimize unnecessary traffic on
local streets and facilitate the provision of transit and emergency
services in the area. The subdivision design now proposed for
Village Green, Part XI, obstructs the ability to continue the
collector street concept on the eastern part of the tract. The
continuous or looped design of the collector system is disrupted by
T-ing Village Road into a local street identified as Chamberlain
Place and allowing direct access of single family residential uses
onto these streets. This system fails to immunize new residential
uses from the negative effects of higher traffic volumes by exposing
these uses not only to local traffic accessing individual properties,
but to traffic moving through the neighborhood to get from one end of
the neighborhood to the other. This arrangement is also expected to
hinder the provision of emergency services to the area by
establishing a maze of local streets that must be negotiated by
emergency service providers. Staff maintains that minimization of
the impact of increased traffic on existing development by new
development can be achieved without sacrificing the collector street
concept which is intended to relieve the negative effects of traffic
produced by a sizeable residential development. The staff cannot,
therefore, endorse the street patterns shown on the preliminary plat
of Village Green, Part XI.
Dierks moved to approve the preliminary plat of Village Green, Part
XI, and to recommend that the subdivision regulation requiring that
blocks be a minimum of 200 feet wide be waived for the following
three blocks:
1. Chamberlain Place between Village Road and Hampton Street,
2. Hampton Street between Chamberlain Place and Hampton Court, and
3. Hampton Street between Hampton Court and Scott Boulevard. Clark
seconded the motion.
Dierks commented that she appreciated the extra work put in by the
applicant, neighbors and MMS Consultants in order that this develop-
ment may proceed in a manner that is beneficial to everyone.
Clark commented that his vote of approval for S-8720 was based on
several considerations. First, staff and Commission members alike
have historically been concerned that to the extent possible, the
concerns of the public should be addressed and, in this case, be
directed that additional studies be made in the interest of
satisfying some of those concerns. The developer and his consultant
have gone several extra miles in developing a new development concept
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Planning & Zoning Commission
January 7, 1988
Page 6
plan for the undeveloped area of Village Green, which the Village
Green representatives have endorsed, and a portion of which is
included in this preliminary plat. Clark said he also recognized
that the approval of this preliminary plat will set the stage for a
significant departure from the concept plan developed by the original
developers. While the street patterns are anticipated to be
significantly altered, many of the original development concepts,
though not identical to the original plan, will be retained. Some of
those concepts include private open spaces, identifiable neighborhood
clusters, and internal walkways that interconnect the proposed open
development. ace and Whilehthesor�iginalith s Vi�lllage ar fRoadres loop,initself,
n the
existing
have been an excellent concept for facilitating vehicular traffic
movements, the original plan contained a major flaw in that it did
not provide an adequate exit route from the loop. If adequate exit
routes had been required by previous planners or commissions, Clark
felt the Commission would not have been faced with the issues
presented to this Commission by the neighbors. The street layouts,
as proposed, are a significant departure from the original concept
plant; however, careful study of the plan will reveal that traffic
from thenew development is being subtly directed toward Scott
Boulevard, and though the original loop had been interrupted with
strategically placed T -intersections, it is still possible to drive
around the Village Green area. Perceived additional and extraneous
traffic, traffic traversing through the Village Green area and
exiting on Wayne Avenue, has been one of the primary concerns of the
neighbors. Though the proposed street patterns will not prevent this
from occurring, the likelihood of significant numbers of outsiders
using the Village Green street system as a shortcut from Scott
Boulevard to southwesterly destination points will be significantly
reduced.
Scott commented that he supported both Clark and Dierks, and that
there has been effective cooperation between all parties. He also
agrees with staff concern over traffic patterns but does not agree
that the looped collector street could relieve conditions in the
area.
The motion was approved 4-0-1; Cook abstained because he is a new
member and did not have the benefit of hearing previous discussion of
this item.
S-8728. Public discussion of a request submitted by Bill Knabe for
the extension of Weeber Street.
Moen reported the applicant is pursuing the extension and construc-
tion of Weeber Street in accordance with an order of the Iowa
District Court in Johnson County. The order of the court provides
for the extension of Weeber Street along the property line and places
the burden of construction on Gordon Russell, one of the abutting
property owners. Approval of the street extension by the City is
provided for in the order; it is within the purview of the Planning
and Zoning Commission to review this proposal.
Planning & Zoning Commission
January 7, 1988
Page 7
The proposed construction complies with City specifications for
roadway materials. The dimensions noted in the cross-section deviate
from the current standards for the city streets in that the width of
the streets shown is 25 feet rather than the required 28 feet. The
25 -foot dimension is consistent with the existing width of Weeber
Street. Since Weeber Street will probably serve as a local
residential street and eventually tie in with Edingale Drive
extended, another 25 -foot street, it is appropriate that the street
be extended at this dimension. The alignment proposed permits the
continuation of Weeber Street south to an indirect connection with
Edingale Drive or Highway 1. Given the steep grade of Weeber Street
as it exists, a direct connection with Highway 1 and the use of
Weeber Street as a collector street would be ill advised. However,
that question is not and need not be addressed at this point given
the flexibility for continuation of the street that this proposal
presents. Assuming that Weeber Street will function as a local
residential street, the alignment proposed permits development of the
lots on either side of the extension and its potential continuation.
The staff recommends that the proposed extension of Weeber Street be
approved as shown since the extension permits the orderly and
continued development of adjacent properties.
Dierks commented that she was concerned about the need for grading if
Weeber Street is extended due to sight line considerations for
vehicles using the street. Larry Schnittjer of MMS consultants
replied that this has been taken into account and that there will be
filling along the alignment proposed for Weeber Street to smooth the
transition over the crest in question. Bill Knabe commented that
they intend to extend Weeber Street after the uphill section and that
the topography doesn't encourage behavior such as speeding.
Additionally, Mr. Knabe commented that they wanted to build a home on
the adjacent property and would like to be connected with a
residential street and not a collector street.
Clark moved to approved item 5-8728, preliminary plat for the
extension of Weeber Street. Dierks seconded the motion. The motion
carried 5-0.
OTHER BUSINESS:
Discussion of an agreement between Seville Corporation and the City
of Iowa City regarding the rezoning of Southwest Estates and the
provision of certain capital improvements.
Clark commented that he felt that the 90%, subdivision completion was
too exacting of a requirement. Boyle replied that the developers
have not seen this yet and more discussion is expected. Boyle also
noted that the agreement identifies intervening development as the
property lying south of Willow Creek and the County Care Facility,
and west of Deerfield Drive in Hunter's Run Subdivision.
Chairperson Scott noted for the record that the conditional zoning
agreement between Seville Corporation and the City of Iowa City was
received, reviewed and accepted by the Planning and Zoning
Commission.
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Planning 8 Zoning Commission
January 7, 1988
Page 8
2. Planning and Zoning Commission Information.
Moen distributed the historic review guidelines to the Planning and
Zoning Commission.
Scott reminded h
Zoning Commission meeting� a
would be on Wednesday the 20thPlannin
the regular Thursday night meeting on the 21st.
Clark moved to adjourn the meeting. Cook seconded the motion. The motion
carried 5-0. Meeting adjourned at 8:40 p,m,
Minutes submitted by Kyle L. Kritz.
Approved by: _�/�� �� w ��
i z—+—�
v ginrKs, secretary
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