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HomeMy WebLinkAbout1988-04-05 Info PacketU P City of Iowa City MEMORANDUM Date: March 31, 1988 To: City Council From: City Manager Re: Highway I North - RISE Application Update We had originally been scheduled for a review of the application with the Department of Transportation on March 29. We were bumped from the agenda due to the fact that certain IDOT officials needed to review the design in more detail to determine whether it met certain federal standards. The office of road design for IDOT has recommended the project be given a priority so that the state may utilize the federal aid as well as the state funded RISE portion of the grant application. It is likely that this matter will be further reviewed in about two weeks; however, at this time, the project has received favorable consideration. bi/pc 5/6 City of Iowa City MEMORANDUM DATE: March 30, 1988 TO: City Council FROM: City Manager RE: Library Board Some members of the Council may have received the attached correspondence from the Liberal Arts Student Association. Also attached are responses directed to the LASA as well as an opinion memorandum I requested of the City Attorney. Y 5/7 EEC F.IVrnNpAq 91988 �� _ The University of Iowa Liberal Arts Student Association SAC/IMU Iowa City. Iowa 52242 • • g�c�u March 4, 1988 Dear City Councilor, I am writing you as president of the Liberal Arts Student Association, which represents the more than seventeen thousand liberal arts students here at the University of Iowa, to ask your consideration for a new proposal involving the Public Library Board of Trustees. As you are no doubt aware, students comprise a very high percentage of users of our excellent public library. LASA would like you to consider placing a student seat on the Board of Trustees, with a special term. In that way, the process would be open to different points of view, and would involve student opinion in the deliberations of the Board. I would be very interested in hearing your opinion on this subject. I can be reached by mail, or at 335-3265. Thank you for your time and attention. Sinrely, or on R . President, Liberal Arts Student Association .5717 V a City of Iowa City MEMORANDUM DATE: 14 March 1988 10: Steve Atkins, City Manager FROM: Terrence L. Timmins, City Attorney RE: Library Board Composition - Proposal of Liberal Arts Student Association There are restrictions on the composition of the Library Board. 1) Section 20-17 of the City Code establishes a nine member board, with one non-resident member (county representative) if the Library receives funds for county -wide service. 2) Section 20-18 provides that all Library Board members be "bona fide citizens and residents of the city" and be over 18 years of age. 3) Section 392.5 of the Iowa Code provides that "A proposal to alter the composition, manner of selection, or charge of a library board ... is subject to the approval of the voters of the city." With regard to the proposal of the Liberal Arts Student Organization, the City Council could appoint a student to the Library Board for one of the nine existing positions, as long as that person met the requirements stated in Sections 20-17 and 20-18. However, if the proposal is to require the appointment of a student for one board position, and/or to appoint a student not meeting the requirements stated in Sections 20-17 or 20-18, that would require a code amendment, which would have to be approved by the voters. Terrence L. Timmins City Attorney 517 WILLIAM V. PHELAN WILLIAM M. TUCKER DANIEL W. BOYLE CHARLES A. MULLEN STMMN P. BRIGHT BRUCE L. WALKER RICHARD M. TUCKER THOMAS H. GELMAN STEVEN R. REGENWETHER RECEIVED,iter 1 2 M8 PHELAN, TUCKER, BOYLE & MULLEN ATTORNEYS AT LAW 321 MARKET P.O. BOK 2150 IOWA CITY, IOWA 52244 (319)354-1104 January 20, 1985 LOUIS SHULMAN (1wB-1982) Ms. Wendy Swanson Collegiate Association Counsel Student Activities Center Iowa Memorial Union University of Iowa Iowa City, IA 52242 Re: Student seat on Iowa City Library Board of Trustees Dear Wendy, Please excuse this very delinquent response to your phone call to me in December. You caught me at a particularly hectic time and I have just now reached my notes from our telephone conversation. As I indicated to you at the time of our conversation, you caught me a little bit off guard because I had not given much consideration to the question of having a student seat on the Library Board of Trustees. I have now given the matter a bit more consideration and am better able to respond. However, you had requested that I prepare an overview of all of the pros and cons of the issue. I prefer not to do this, but instead offer my personal opinion. I further qualify this letter as expressing only my opinion and certainly not the opinion nor the position of the Library Board of Trustees or any other Board member. As you are aware, the members of the Board of Trustees are appointed by the Mayor with approval of u the City Council. The Board of Trustees do not play a role in this process other than individual members possibly encouraging interested individuals to apply. I would have no resistance to a university student, 5/7 - z - interested in the Public Libary, being a Board member. Although the use of the Library by University of Iowa students is a matter that is often given consideration by the Board of Trustees, there is no doubt that a student Board member might offer a better expression of student interests and concerns. With regard to an ex officio permanent seat on the Board of Trustees, I do not find this particularly useful. All meetings of the Board of Trustees are Public and any student who wishes to attend may do so. All visitors are welcome to contribute to Board discussions and are given the opportunity to do so. There have been many Board of Trustees meetings I have attended where University of Iowa students have been present, but in almost all instances it was connected with a course assignment or a research project. If the Collegiate Association Counsel believes that the meetings of the Board of Trustees of the Iowa City Public Library are of particular significance to students at the University of Iowa, I would have no resistance to their sending a regular representative to attend most or all of the Board meetings. Finally, with regard to the initial question you asked me, whether or not I would favor an official student seat on the Board of Trustees, my answer would be no. Although I believe any public board benefits from a broad diversity among its members, I do not think it is appropriate policy to bind the City Council in making appointments of people with only certain qualifications. Such a system would have the potential of excluding better applicants in favor of less qualified or less interested applicants. Additionally, there are many categories of user groups at the Library, all of which could not be represented by a seat on the Board. I would further hate to attempt to prioritize which users or groups should have seats and which should not. If your organization has a compelling interest or perceives a compelling need to have representation on the Iowa City Public Library Board of Trustees, it would be my recommendation that upon the occurrence of the next vacancy/vacancies that your group find one or r 5/7 - 3 - more individuals, interested in the Library and willing to serve in the capacity as Trustee, to submit applications to the City CouncilPlease keep in mind i that the term for Board members s 6 years. THG:kc cc: Lolly Eggers Iowa City Public Library I d Very truly yours, Thomas H. Gelman a City of Iowa City MEMORANDUM DATE: March 25, 1988 TO:Steve Atkins FROM:Chuck Schmadeke and Edward Brinton RE:Proposed 1 Million Gallon Water Storage Tank Within the University of Iowa Parking Ramp at Bloomington and Capitol Streets The City Water Treatment Plant operations would be significantly improved with the construction of a new 1.0 million gallon storage tank in the immediate vicinity. Site Limitation and Capacity The City owns enough land on the existing site at Bloomington and Madison Street to support a total capacity of 18 M.G.D. (million gallons per day) treatment and pumping plant. The current plant has a capacity of approximately 12 M.G.D. and our average annual pumpage is 6.5 M.G.D. In addition, we have needed to pump 10 M.G.D. on hot August days. The existing site will allow for an approximate 50% expansion for filters, clarifiers, and chemical storage facilities. Our site will not allow the construction of a large water storage tank. In addition, the University has always criticized our above -ground construction from the "visual impact" we have on the neighborhood. Existing Clearwell (On -Site Storage) One of our current needs is additional water storage for treated water. The total capacity on site is approximately 750,000 gallons. This is entirely underground... beneath water plant structures and beneath a portion of Madison St. We are not able to withdraw all the water from storage below a water depth of 3 feet because the pumps will lose their prime. We are unable to fill the clearwell above 8 feet because 10 feet is overflow level. Considerable damage has resulted in the past when the tanks overflow. The usable active storage is therefore approximately 375,000 gallons or 4% of our current maximum daily use. Other Storage We have other storage ... a total of 7.0 M.G.D. in our other 4 tanks constructed at strategic locations in the City. In normal operating conditions we expect to use 1/3 of each tank each day... withdrawing during the day and filling at night. We would use 1/3 x 7.0 M.G. out of these tanks each day. a �4 5d u Result of Small Clearwell The consequence of very little storage at the treatment plant site is: 1. There is very little flexibility in production rate at the plant. We must match supply and demand very closely. 2. We cannot pump from the plant site without the treatment plant being on. This is a problem when we must shut off the water plant for repair or maintenance. During these times, perhaps 10 times a year, the pressure in the downtown business district would reduce from 100 psi to 70 psi as all the supply would come from the remote sites. 3. There are many occasions, perhaps 100 times a year when the filters cannot be washed on time because there is not enough water in the underground storage tanks on site. The consequences are a temporary deterioration of both water quality and production rate. Timing It is reasonable and economical to construct the new water storage tank now i because: 1. The University is planning to construct the parking ramp soon to support the new laser research facility. 2. We do not have sufficient land of our own nearby on which we could build a water tank. 3. There are economic benefits from a joint construction project in the excavation, common wall construction, and contractor's activities which will keep the costs lower than would result from a water tank constructed alone at a separate time and location. Alternatives There are no other good alternatives to constructing a water tank near the water plant. These are the other possibilities: 1. Build a smaller water tank under Madison Street in conjunction with a future water plant expansion. 2. Build a water tank in City Park and include a new long pipeline and pumping station as well. -2- Jr�d Operational Considerations The sidehill location proposed with the U of I project is ideal from the standpoint of hydraulics. The existing backwash pump would be used to fill the new tank. It is perfectly sized and located for this duty. The water would be allowed to drain back to the existing underground clearwell without pumping. Only new pipes and valves are required within the treatment plant to accommodate the transfer of water to and from the proposed tank. Other details and features are described in the report by HERBERT LEWIS KRUSE SLUNK ARCHITECTURE and STANLEY CONSULTANTS on the feasibility of the tank dated February 24, 1988. Economics The current working cost estimate is: Tank Construction $455.000 Piping & Mechanical Equipment 45,000 Piping & Valves in Water Plant 50,000 Engineering Design 50.000 Total Estimated Cost $600,000 This project is proposed to be financed forty percent from the Water Improvement reserve and sixty percent from General Obligation Bonds. The bonds could be issued in 1989 along with the planned bond issue for other projects. Annual debt service costs are estimated to require a three to four percent water rate increase. The third and final increase of the currently scheduled rate increases will occur September, 1988. The additional rate increase needed to finance this project would be scheduled for September, 1989. cc: Patt Cain Rosemary Vitosh Y -3- .511 APRIL 1988 S Rt T W TH F 5 i z LOAM -Employee Awards (Chambers) J 7 8AM-Magistrate SAM -Magistrate 5:30PM-Human RightsLOAM-Staff Meetin (Conf Room) Court (Chambers) Court (Chambers) Comm (Conn Room) 7PM-Informal Council (Chambers 7;30PM-Council 7:3OPM-Formal P&Z Chambers (Chambers) 7:3OPM-Informal P&Z (Sr. Center) it /Z t3 Iq tx /G !� AM -Ma istrate 9 8:30AM-Housin lOAM-Staff Meeting BAM-Ma istrate 9 Court (Chambers) Court (Chambers) Appeals Board (Conf Room) (Public Library) 4:30PM-Board of Adjustment (Chamb 7:30PM-Resources 9AM-Housin Comm (Public Library) 7PM-Parks & Rec Comm (Rec Center) 7:30PM-Airport Conservation Comm (Senior Center) 7PreserHistoric (Transit Comm (Transit Preservation Comm (Senior Center) if !9 RX •27 17 8AM-Magistrate LOAM -Staff Meeting 8AM-Magistrate Court (Chambers) (Conf Room) Court (Chambers) 3PM-Senior Center 4PM-Library Board Comm (Sr. Center) 7PM-Informal 7:3OPM-Council 5:15PM-Broadband (Public Library) 7;3OPM-Formal P&Z Council (Chambers) (Chambers) Telecommunication Comm (Chambers) 7:30PM-Informal P&Z (Sr. Center) zy 99 -Magistrate a A7 LOAM -Staff Meeting A8 8AM-Magistrate LOAM -Bid Opening Court (Chambers) (Conf Room) Court (Chambers) for Wastewater Treatment Plant 4PM-Design Review Projects (Chamber;) 7PM-Human Rights Center) Committee (public Library) I Comm (Sr. a Y A PETITION TO THE HONORABLE MAYOR AND CITY COUNCIL OF IOWA CITY, IOWA: The Honorable Chairman and Members of the Planning and Zoning Commission of Iowa City, Iowa: We, the undersigned, property owners within two hundred feet (200') of Lots 7, 8, and 9 in Johnson's Subdivision of Outlet 24, Iowa City, Johnson County, Iowa, which area has been requested by Northwestern Bell Telephone Company of Des .loins, Iowa, to be rezoned from CB -2 to CB -10, (Application attached) hereby object to such rezoning for the following reasons: 1. Such a rezoning would constitute "spot zoning"; 2. The sole purpose of the requested rezoning is to eliminate the off-street parking requirements for the CB -2 zone; 3. The rezoned area would be incompatible with the surrounding area which is composed of businesses in the CII -2 zone which requires that the intensity of use be less than that permitted in the CB -10 zone; 4. The rezoning would be detrimental to the surrounding area in that the problem presented by the lack of sufficient parking spaces would become a more severe problem; 5. The rezoning is contrary to the City of Iowa City's long-term comprehensive plan. FURTHERMORE, we the undersigned object to the elimination of off-street parking requirements in the CB -2 zone for the following reasons: 5 0 d ff iU APR 41988 MARIAN K. KARR CITY CLERK (3) .. o Y a -2- I. It would be detrimental to the surrounding neighborhood in that the problem presented by the lack of sufficient parking spaces would become a more severe problem; and 2. It would be contrary to the City of Iowa City'slong-term ve plan.. { thisn day of � .� L' 1988. OLD FEE STORE ASSOCIATES BY: A IG I 5ao m PLANNING/PROGRAM DEVELOPMENT IOWA CITY APPLICATION FORM NOTE TO APPLICANT—SINCETHISISACOMPREHENSIVEAPPLICATIONFORM,ONLY THOSE ITEMS RELATED TO YOUR APPLICATION(S) ARE TO BE FILLED. PLEASE TYPE OR PRINT STREET 707 PLEI OWNER: ATTORP ENGINE OTHER: �PLICANT: I AUUHL55: 740 Hign 0c4e rrI ry !rn Hell Teleabr_ ne Co. Des Moines, Iowa �g `'-8�1 VELOPMENT: AREA SIZE: PRESENT ZONING CB -2 RESS OR PROPERTY LOCATION: PROPOSEDC13 Li inn Sh rowa CiL'v. Tnw,a_ 52210. ZONING -10 CHECK PERSON TO CONTACT FOR FURTHER INFORMATION OR REFERENCE Jerry K. Lang A. Leff T. ®IREZONING T0: - C�_10 3 • 4 ❑ SUBDIVISION PRELIMINARY PLAT 1 ❑ SUBDIVISION FINAL PLAT 2 • 5 ❑ LARGE SCALE RESIDENTIAL 1 • PRELIMINARY PLAN 3 • 7 ❑ LARGE SCALE RESIDENTIAL FINAL PLAN 2 • 5 • 7 ❑ LGE. SCALE NON-RESIDENTIAL PRELIMINARY PLAN 1 • 6 ❑ LGE. SCALE NON-RESIDENTIAL FINAL PLAN 2 • 7 ❑ PLANNED AREA DEVELOPMENT PRELIMINARY PLAN 1 • 8 ❑ PLANNED AREA DEVELOPMENT FINAL PLAN 2 . 7 ❑ VACATINGS 3 • 4 ❑ ANNEXATION 3 • 4 FOR OFFICE USE ONLY FILE NUMBER: �z 8.00/ FEE PAID: AMOUNT '61S.e* DATE GA" DATE 1131,ff Thisis an application form only. Additional �teri�s njay berequired during p r w process. , waterloo, T.A. 52240 PHONE: INITIAL SUBMITTALS: 1. 12 copies of preliminary plat/plan 2., 12copies of final plat/plan 3. Location Map 4. Legal Description 5. 5 copies of legal papers consisting of: a. Title opinion b. Statement of County Treasurer c. Statement of Clerk of Court d. Statement of County Recorder e. Consent to platting by Owner & Spouse f. Subdivider's Agreement g. Dedication Documents* h. Easement Agreements* i. Encumbrance Bond Certificate* j. Resolution and/or ordinance for approval by Council 6. Existing site plan 7. Additional information: a. Statement of Intent b, Evidence of Ownership c. Description of Development d. Intended time schedule for completion B. Additional Reports: a. Economic feasibility b. Effect of development on surrounding property c. Impact of traffic generated by develop- ment on surrounding streets *varies with each development ATTACH ADDITIONAL SHEETS IF NECESSARY !AN 1 31988 WHITE SHEET: CITY CLERK YELLOW: PLNG•PROG DEV BLUE: APPLICANT MARIAN K. KARR _0Tv-- LEGAL DESCRIPTION OF PROPERTY LOCATED AT 302 SOUTH LINN STREET, IOWA CITY, IOWA, WHICH IS THE SUBJECT OF THE APPLICATION TO REZONE BY NORTHWESTERN BELL TELEPHONE COMPANY: Lots 7, 8, and 9 in Johnson's Subdivision of Outlot 24, Iowa City, Johnson County, Iowa. �oR�0 AN 1 311988 MARIAN K. KARR CITY CLERK (3) a ,5,:,z 0 I CDBG INFO SHEET IOWA CITY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM -- $14.5 million invested in your community from 1975 to 1987 -- The goal of the Community Development Block Grant (COBG) Program is to provide decent housing and neighborhoods, and expand economic opportunities for lower income persons. .J - Z2% 1• < M. 8i F• 9i A m urban Renewal 53,266,772 8 in Housing Rehabilitation 51,944,712 C ® Housing Code Enforcement S 344,605 0 ® Handicapped Barrier Removal $256,304 E ❑ Senior Center $1,684,766 F Human Services $1,468,553 G B nark Improvements $ 337,769 H ® Ne lghborhood Improve- ments $861,208 1 ❑ River Corridor Improve- ments $76,985 *J ® Ralston Creek Improve- ments $3,407,898 K Public Services $ 210,553 •*L 0 Planning S 591,278 M ® Program Administration $1,254,113 *Includes the widening of Lower Ralston Creek and construction of the north and south branch Ralston Creek Dams. **Includes the 1978 Comprehensive Plan, the River Corridor Study, Human Services Planning, the Ralston Creek Watershed Management Plan, and a number of housing studies. IMMEDIATE IMPACTS OF THESE PROJECTS *Decent and safe housing for at least 170 homeowners and more than 200 tenants. *More than 60 elderly and handicapped persons able to remain independently in their own homes. *Neighborhoods cleaned up, stormwater channelled, sidewalks repaired and neighborhood parks improved. *Downtown -- an attractive and vibrant center for the City. *Human Service agencies continue and increase services to abused children, battered women, the homeless, the elderly, handicapped and disabled persons, and low-income citizens in need of help. *Flooding throughout the City greatly reduced. *Many barrier -free and handicapped accessible buildings and sidewalks. CDBG PROJECTS GENERATE ADDITIONAL BENEFITS *Neighbors improve private properties and public spaces through concerted action, 5�/ *CDBG funds provide equity for homeowners and human service agencies to secure bank loans to improve their buildings. *Improvements such as the Ralston Creek Dam, storm sewer projects and housing rehabilitation generate local construction jobs. *Ralston Creek improvements eliminate or reduce flood insurance requirements for numerous properties in Iowa City. *The City tax base has been strengthened. *From 1984-87, the City received $289,000 in federal Rental Housing Rehabilita- tion funding, which was administered by CDBG staff and matched with an additional $350,000 from owners of rental properties. Eighty-two (82) units of rental housing in Iowa City have been greatly improved. THESE BENEFITS ARE GREAT! BUT FUNDING REDUCTIONS CONTINUE... *The annual Iowa City CDBG entitlement has decreased about 30% from $824,000 in 1983 to $584,000 in 1988. *Any further reductions in funding will have a severe impact on aid to Human Service Agencies, housing rehabilitation projects and neighborhood improve- ments. The Reagan Administration proposes 15-30% additional cuts. THE CUTTING EDGE AT THE NATIONAL LEVEL *Since 1981, there has been a 56% decrease in CDBG program funding at the national level. A C t U a 1 E x p e n d 1_ t U r e s -I 1981-1988 PERCENTAGE CHANGE IN FEDERAL DEPARTMENT SPENDING LEVELS *More local governments are competing for fewer funds: 1980 - 658 competed for $3.9 billion 1988 - 857 are competing for $2.8 billion ® National Defense ■ Science, Space a Technology ®Agriculture ® Community Developnent O Housing Programs *In 1978, federal spending for housing and community development programs represented 7% of the federal budget. Under legislation just signed by President Reagan, spending for those programs represents less than 1% of the budget. *Municipalities have been trying to rearrange local priorities and become more innovative to offset the shift in the national spending priorities, but without the federal funding, many programs will be reduced or eliminated. Please write your Senators and Congressman Nagle in support of CDBG funding at current levels or above. 5AI Joint Meeting of the City Council and988 Planning & Zoning Commission March 31, Joint Meeting of th 1, 1988, 6:00 p.m. presiding. Council Present: MCDonad. Council and Pli Ho tdav Inn - March Strait, Horowitz, Larson, Ambrisco, Dickson, Courtney, Staff Present: Atkins, Karr, Franklin, Schmeiser, Smith. Plannin & Zonin Commission Present: Scott, Dierks, Cook, Wallace, e er ooper, ar . Tape-recorded: Reel 88-19, Side 2, 1 -End; Reel 88-22, Side 1, 1 -End, Side 2, 1-362. McDonald stated the joint meeting of the City Council and the Planning and Zoning Commission was scheduled to discuss Scott rstatedissues the of policPlannyngues- tions relating to planning and zoning. and Zoning Commission hopes to receive direction from Council regarding policy questions and direction from the City Manager and City staff on what they can or cannot do on the staff level. FUTURE CONFIGURATION OF DOWNTOWN: Zoning CB-10/CB-2 and Parking/Transit policies. Scott reviewed background information. Scott stated that Northwestern Bell requested to rezone their property from CB -2 to CB -10 which raised concerns relating to park- ing, transit and changing the boundaries of the CB -10 zone. Scott ex- plained that a committee) was ted CB -10 boundarythe ber of changesoandrce and ehangestrin Downtown Association (DTA) Y stated the arkg thatpthein Comnigtteemwill f�cpresenta recommendatione use in the 2relating Scott to parking requirements in the CB -2 zone to the Planning and Zoning Commission. Scott stated that the Planning and Zoning Commission is considering whether or not to relax the parking requirements for office uses in the CB -2 zone or moving the CB -10 zone boundary south of Burlington Street to Court Street. Scott asked Council what is the City's position for providing parking for uses south of Burlington Street and for transit bringing people to and from the area. Franklin explained that an interim solution suggested by the Chamber/DTA Committee provides that if there is more than 8,000 square feet of office space, the first 8,000 square feet would have to comply with the current parking requirement for one space per 300 square feet and anything over 8,000 square feet would not have to comply with the parking requirement. In response to Clark, Franklin said that the Task Force was made up of representatives from the Chamber of Commerce and the Downtown Association and that Patt Cain and Franklin served as an information resource. Courtney asked for an explanation relating to the transit issue. Scott explained that if the parking requirements were relaxed and there is an office use in the CB -2 area, the City will have to provide transit serv- ices. In response to Dierks, Franklin said that six buildings including three banking institutions would be impacted by the proposed change in the MINUTES JOINT MEETING OF CITY COUNCIL AND PLANNING 8 ZONING COMIMISSION MARCH 31, 1988 PAGE 2 CB -2 parking requirements. Councilmembers and Planning and Zoning Commis- sion members discussed parking and transit issues and alternatives in the downtown area. Larson stated that there is not enough parking in the downtown area. Horowitz stated that the City needs to consider changing demographics in the next ten years. Atkins said that the debt incurred by a parking ramp is a major public expense that will have at least a 20 year impact. In response to Dierks, Atkins said that Iowa law allows a special taxing district and those revenues must be used for improvements or serv- ices that specifically benefit that district. Wallace stated that the key issue is parking. McDonald reminded Councilmembers and Planning and Zoning Commission members that the urban renewal lot number 64-1A (95 parking spaces) and the old library parking lot (78 parking spaces) will be developed in the near future. Franklin reported that a parking study done in 1985 will be updated this summer by the JCCOG Transportation Planner. Franklin noted that the 1985 study concluded that with the development of Parcel 64-1A and the old library lot there will have to be another parking facility. Atkins stated that it is not uncommon in some cities that the developers ofproperties have to contribute financial support for parking facilities. Larson stated it is important to allow the Northwestern Bell building to be available for other office uses; the City has been timid in providing enough downtown parking; and thirdly there is a need to expand downtown district, although personally unfamil- iar with all the issues involved in the expansion. Strait cautioned TAPE Council not to rush into any decisions. Scott said that there is a need 88-22 to look at the area south of Burlington Street and the City can play a role in directing the type of development in that area. Council agreed to Atkins' suggestion that staff look at different scenar- ios related to the downtown boundary changes. COMPREHENSIVE PLAN UPDATE: Franklin stated that the Comprehensive Plan Update will include the fol- lowing items: population projections to the year 2000; the sequence of development in relationship to the new sewer plant; reevaluation of area studies, particularly in the southwest and northeast areas, the peninsula, Area 5, Area 6 and the Clear Creek area; affordable housing; transporta- tion corridors; incorporating the fringe area agreement into the Compre- hensive Plan; neighborhood open space plan; downtown economic development planning; proper locations for research and manufacturing; Capital Im- provements Program; and long-range financial planning. Franklin said the Comprehensive Plan will be updated annually rather than every three to five years. An annual survey of decision -makers including Councilmembers and department heads may be included. In response to McDonald, Franklin stated the Comprehensive Plan Update is slated to be forwarded to the Planning and Zoning Commission by July 1. In response to Horowitz, Franklin stated that the update is planned to include fringe areas in the County but not Coralville. Schmeiser stated the Comprehen- sive Plan will be done on a continuous basis. Horowitz noted that the School Board should be included. Cook encouraged cooperation between the City and the University of Iowa. In response to Cook, Atkins stated the 0 MINUTES JOINT MEETING OF CITY COUNCIL AND PLANNING 8 ZONING COMMISSION MARCH 31, 1988 PAGE 3 relationship between the University and the City is fairly positive. In response to McDonald, Scott stated the Planning and Zoning eCommission should complete the Comprehensive Plan Update review by year Courtney inquired about changes in procedures to amend the Comprehensive plan. Franklin stated that the technical procedures will not be changed, but it will be much easier to insert addendums. Horowitz inquired about the sequence of development in relationship to the transportation corri- dors as they relate to Highway 6 and the area south of Highway 6. Franklin stated that some type of major corridor will probably be needed south of the current city limits at some time. Horowitz noted the Boyrum expansion and possible expansion of Sandusky and sressed the importance of street networking within the city. Council and Commission members agreed with the general direction proposed for the Comprehensive Plan Update. CAPITAL IMPROVEMENTS PROGRAMS: Scott requested an update on the sewer project as it relates to subdivi- sion development; inquired about general public improvement funding -specifically the extension of streets; and asked if it is still the policy of the City to use the assessment process if street improvements are impacted by new development and/or if there is development in the existing neighborhoods. McDonald reported the City has filed an amended rezoning application with the Johnson County Board of Supervisors, a public hearing has been sched- uled by the Johnson County Board of Supervisors, and the Johnson County Board of Supervisors will vote on the rezoning within the next two weeks. McDonald said the amended application answered concerns raised by the County. Ambrisco inquired about the status of the voluntary annexation.Atkins explained four property owners have been contacted and progress is being made. In response to Larson, Atkins said the City would not have to pursue annexation if the rezoning is approved. Atkins said a memo has been sent to Councilmembers regarding how construction of the sewer plant facilities will be staged. Strait inquired about the bidding process. 29thntosallowhtimedforgotherofi mwill be to bidxonnded from the project. 15th to April Ambrisco asked Scott about his concerns relating to the City's funding policies for the Capital Improvements Program. Scott said the Planning and Zoning Commission will probably send a recommendation to Council soon requesting a specific Capital Improvement Project. The Planning and Zoning Commission is looking for a reaffirmation that the assessment process has to be used even more today because of the financial situation of the City. Scott stated that if Council states the assessment process should be used, then it will bethe procesthe s beiinitiatedand n at the time n to of make the recommendation that the p development. Atkins said that costs the community incurs from a new MINUTES JOINT MEETING OF CITY COUNCIL AND PLANNING & ZONING COMMISSION MARCH 31, 1988 PAGE 4 development should be considered. In response to McDonald, Atkins said the use of impact fees is not uncommon. Scott stated the City's legal counsel has cautioned the the Planning and Zoning Commission that subdividers cannot be made responsible for off-site improvements. Franklin pointed out that this advice was based on the lack of existing local legislation permitting exactions for off-site improvements. Scott asked how, under the present Subdivision Ordinance, additional requirements could be placed on a developer. Schmeiser said the Subdivi- sion Ordinance would need to be amended. Scott asked if the Planning and Zoning Commission should pursue changing the Subdivision Ordinance to allow for maximum off-site improvements being paid for by the developer at the time the subdivision is applied for. Scott stated the Planning and Zoning Commission will look at impact fees when the Subdivision Ordinance is reviewed. Atkins noted the impact fees could be used to finance secon- dary access. Wallace requested information regarding impact fees to be sent o the Zoning Commission �diiscussedo exactionmifeesonand impact fees. ssi. Council and PlaThere was consensus to look at such fees with revision of subdivision regulations. NEIGHBORHOOD PLANNING/HISTORIC DISTRICTS: No discussion. SECONDARY ACCESS POLICY: Scott explained that the secondary access policy states that any develop- ment of 29 units or greater triggers the consideration of secondary access requirements for a subdivision. Scott said that 29 units is an unrealis- tically low number. Scott said that staff is considering topography, access when the party owns the parcel and can provide secondary access through the entire parcel, and access when the party does not own the entire parcel and cannot provide secondary access through their entire parcel. Schmeiser stated that access to remote fire stations must be aPlanning ddressed when considering the issue of secondary access. Scott said the subdivisions Zoning y ssion needs ionsthatneed to provide secondary t accesser flexibility � anda�twrittenin poli looking is needed. STORMWATER MANAGEMENT: Scott said the present ordinance for installation of stormwater detention facilities forces developers to build facilities that result in good-sized ponds. Courtney raised concerns that the stormwater retention facilities do not work. Atkins stated that he has asked Public Works to review that issue. Councilmembers and Planning and Zoning members discussed Iowa City storm sewers. %-/O MINUTES JOINT MEETING OF CITY COUNCIL AND PLANNING 8 ZONING COMMISSION MARCH 31, 1988 PAGE 5 OTHER ISSUES: Hebert inquired about the Sohm's property (Bent Brook Acres). Scott stated the Planning and Zoning Commission made a recommendation to the City Council and McDonald indicated that the Fringe Committee had addressed the issue and resolved it. Horowitz stated that another meeting of the City Council and Planning and Zoning Commission is needed to discuss neighborhood planning and environ- mental issues. ADJOURNMENT: The meeting adjourned at 9:30 p.m.