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HomeMy WebLinkAbout2015-12-15 Council minutesSubject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES DECEMBER 15, 2015 Iowa City City Council regular meeting, 7:00 p.m. at City Hall. Mayor Hayek presiding. Council Members present: Botchway, Dickens, Dobyns, Hayek, Mims, Payne, Throgmorton. Absent: None. Staff members present: Markus, Fruin, Dilkes, Karr, Yapp, Morris, Havel, Knoche, Bockenstedt, Boothroy, Andrew, Ford, Clow, Hightshoe, Bowers. The Mayor presented Student Leadership Awards to Hoover Elementary student: Jocelyn Ankenmann. Weber Elementary students were unable to attend and will be re- scheduled. Brian Gibbs, Key Account Manager for MidAmerican Energy presented a check for $21,351 to the City of Iowa City Animal Care and Adoption Center or their participation in the MidAmerican's Energy's commercial new construction program. Animal Care and Adoption Center Supr. Ford accepting. Mayor Pro Tem Mims read a proclamation declaring December 15, 2015 Matt Hayek Day in Iowa City in recognition of Mayor's Hayek contributions to the community. Unless otherwise noted, all actions were affirmative and unanimous. Moved by Mims, seconded by Dobyns, that the items and recommendations in the Consent Calendar be received, approved, and/or adopted as amended and to delete from the Consent Calendar and consider as a separate item 4d(9) Resolution directing the City Manager to request an evaluation of the My Brother's Keeper Program from the City Manager's Roundtable for separate consideration: Approval of Council Actions, subject to corrections, as recommended by the City Clerk: November 30 Special Formal Official & Complete; November 30 Work Session (Orientation). Receive and File Minutes of Boards and Commissions (any recommendations contained in minutes become effective only upon separate Council action): Airport Commission — October 15; Airport Commission — October 29; Parks and Recreation Commission — October 14; Planning & Zoning Commission — November 19; Senior Center Commission — July 16; Senior Center Commission — October 15; Telecommunications Commission — October 26. Permit Motions and Resolutions as recommended by the City Clerk: Renewal: Special Class C Liquor License for Pagliai Pizza, LLC., dba Pagliai's Pizza, 302 E. Bloomington St.; Special Class C Liquor License for The High Ground Cafe L.L.C., dba High Ground Caf6, 301 E. Market St.; Outdoor Service Area for The High Ground Cafe L.L.C., dba High Ground Cafe, 301 E. Market St.; Class C Liquor License for Perries, L.L.C., dba Clinton Street Social Club, 18 Y2 S. Clinton St.; Class C Liquor License for Mekong Enterprises, dba Mekong Restaurant, 5 Sturgis Corner Dr., Suite 1000; Class C Liquor License for Inc., Limited dba Sanctuary Pub, 405 S. Gilbert St.; Class C Liquor License for Blazin Wings, Inc., dba Buffalo Wild Wings, 201 S. Clinton St.; Class B Native Wine Permit for Dykstra Nursery Corporation, dba Iowa City Landscaping & Garden Center, 520 Hwy 1 West; Class C Liquor License for 1st and & Main Hospitality LLC., dba Pullman, 17 S. Dubuque St.; Class C Liquor License for Carlos O'Kelly's Of Iowa City, dba Carlos O'Kelly's Mexican Cafe, 1411 S. Waterfront Class C Liquor License for Lusati, Inc., dba Quinton's Bar and Deli, 215 E Washington St.; Refund an unused portion of Class C Complete Description December 15, 2015 Page 2 Liquor License for Linn Street Cafe, Inc., dba Linn Street Cafe, Inc., 121 North Linn St. Resolutions and Motions: RES. 15-372, ACCEPTING THE DEDICATION OF HUMMINGBIRD LANE, ADJACENT TO LOT 1 OF HOYLE'S FIRST SUBDIVISION AND LOTS 2-4, SCHNOEBELEN SUBDIVISION, IOWA CITY, IOWA, AS PUBLIC RIGHT-OF-WAY; Approve disbursements in the amount of $9,334,055.20 for the period of September 1 through September 30, 2015, as recommended by the Finance Director subject to audit. approve disbursements in the amount of $12,874,503.49 for the period of October 1 through October 31, 2015, as recommended by the Finance Director subject to audit; Approving Abstract of Voters for the November 3, 2015 City Council General Election; RES. 15-373, ADOPTING IOWA CITY'S FY16 ANNUAL ACTION PLAN AMENDMENT #2, WHICH IS A SUB -PART OF IOWA CITY'S 2016-2020 CONSOLIDATED PLAN (CITY STEPS), AUTHORIZING THE CITY MANAGER TO SUBMIT SAID PLAN AND ALL NECESSARY CERTIFICATIONS TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT; RES. 15-374, APPROVING AN AGREEMENT TO PURCHASE 1109 5T" AVENUE; RES. 15-375, AUTHORIZING THE MAYOR TO SIGN AND CITY CLERK TO ATTEST LEASE AMENDMENT NO. 1 WITH THE IOWA CITY AREA DEVELOPMENT GROUP TO EXTEND THE LEASE OF THE GROUND FLOOR COMMERCIAL SPACE WITHIN THE IOWA CITY PUBLIC LIBRARY; RES. 15-376, APPROVING, AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST AN AGREEMENT BETWEEN THE CITY OF IOWA CITY AND DAVID, BROWN, KOEHN, SHORS & ROBERTS, P.C. TO PROVIDE LOBBYING SERVICES; Approve a tentative agreement between the City of Iowa City and Police Labor Relations Organization of Iowa City; RES. 15-377, ACCEPTING THE WORK FOR THE PCC PAVEMENT REHABILITATION PROJECT 2015; RES. 15-378, ACCEPTING THE WORK FOR THE IOWA CITY PUBLIC WORKS EXTERIOR WASHOUT, PCC ACCESS ROAD AND STORM SEWER IMPROVEMENT PROJECT; RES. 15-379, ACCEPTING THE WORK FOR THE 2015 HIGHLAND AVENUE WATER MAIN REPLACEMENT PROJECT 2015; RES. 15-380, ACCEPTING THE WORK FOR THE 2014 CURB RAMP IMPROVEMENT PROJECT; RES. 15-381, ACCEPTING THE WORK FOR THE SYCAMORE STREET GSR BOOSTER PUMP VFD REPLACEMENT PROJECT; RES, 15-382, APPROVING, AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST AN AGREEMENT BY AND BETWEEN THE CITY OF IOWA CITY AND SNYDER AND ASSOCIATES, INC. OF CEDAR RAPIDS, IOWA TO PROVIDE ENGINEERING CONSULTANT SERVICES FOR THE 4-LANE TO 3-LANE STREET CONVERSIONS - FIRST AVENUE (U.S. HIGHWAY 6 TO MALL DRIVE) AND MORMON TREK BOULEVARD (U.S. HIGHWAY 1 TO MELROSE AVENUE) PROJECT; RES. 15-383, APPROVING, AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST AMENDMENT NUMBER 1 TO THE JUNE 17, 2014 AGREEMENT BY AND BETWEEN THE CITY OF IOWA CITY AND MCCLURE ENGINEERING COMPANY TO PROVIDE ENGINEERING CONSULTANT SERVICES FOR THE SLOTHOWER ROAD / IWV ROAD WATER MAIN PROJECT; RES. 15-384, REVISING AND ADOPTING THE IOWA CITY INTERIM MUNICIPAL DESIGN STANDARDS PART 7 (WATER DISTRIBUTION SYSTEM) AND CONSTRUCTION SPECIFICATIONS Complete Description December 15, 2015 Page 3 SECTION 02660 (WATER DISTRIBUTION); RES. 15-385, REVISING THE SIDEWALK CAFE POLICY TO ALLOW FOR CONTINUED LIMITED USE OF A PLANTER ON WASHINGTON STREET UNTIL THE STREETSCAPE PROJECT BEGINS; RES. 15-386, AUTHORIZING $7,908 IN FUNDING ASSISTANCE FOR LITTLE VILLAGE MAGAZINE; RES. 15-387, AUTHORIZING FUNDING OF $10,000 IN FY16, AND INTENT TO BUDGET $10,000 IN FY17 AND FY18 FOR CREATIVE CORRIDOR BRANDING EFFORT; RES. 15-388, RESOLUTION APPROVING FINAL PLAT OF SADDLEBROOK ADDITION, PART 3, IOWA CITY, IOWA; RES. 15-389, ESTABLISHING A REVISED SCHEDULE OF FEES AND CHARGES FOR PARKS AND RECREATION SERVICES AND PROGRAMMING AND RESCINDING AND REPEALING RESOLUTION NUMBER 15-59 PREVIOUSLY ESTABLISHING SAID FEES AND CHARGES. Setting Public Hearings: Setting a public hearing for January 5 on an ordinance amending Title 14, Zoning Code, Section 4B-4A-7, to allow residential uses on the ground -level floor in the Central Business Support (CB-5) Zone in the area bounded by Gilbert Street, Van Buren Street, Burlington Street and the mid -block alley south of Jefferson Street, provided certain form -based zoning standards are met; Setting a public hearing for January 5 on an ordinance rezoning 0.98 acres of property from Neighborhood Public (P-1) to Central Business Support (CB-5) Zone for property located south of Iowa Avenue between Gilbert Street and Van Buren Streets (REZ15-00022). Correspondence: Laura Jackson regarding Community Transportation Committee; Julia Rohlf: Interview Request Sam Lustgarten regarding Concerns about university apartments in Iowa City; Bryon Young regarding Fluoride is a poison; Sheila Daniels regarding Pedestrian Walkway — Newton Road [Staff response included]; Jim Knapp regarding The Purpose of this email is to Impeach Obama before he destroys the USA; James Goodrich regarding John Hieronymus Development Scott and Muscatine [Staff response included]; Eric Hawkinson regarding Support for Road Diets in Iowa City; Don Roth regarding A new order; City Engr. regarding Competitive Quotation Results; Acting Traffic Engineering Planner regarding Installation of a STOP sign at the intersection of Covered Wagon Drive and McCollister Boulevard; Asst. Transportation Planner regarding Installation of NO PARKING MON — FRI 8AM — 5PM signs on Tipperary Road; Traffic Engineering Planner regarding Removal of two on -street metered parking spaces (CL207N and CL209N), establishment of a COMMERCIAL LOADING ZONE 30 MINUTE LIMIT 6 AM — 6 PM with a 2 AM TO 6 AM TOW -AWAY ZONE on the west side of the 200 block of North Clinton Street. City Engr. Havel responded to questions regarding 4d(16) 4 - lane to 3 - lane conversions on First Avenue and Mormon Trek Boulevard. Moved by Throgmorton, seconded by Botchway to defer resolution directing the City Manager to request an Evaluation of My Brother's Keeper Program from the City Manager's Roundtable to January 5. Individual Council Members expressed their views. After discussion Council Member Throgmorton withdrew his motion. Moved by Throgmorton, seconded by Mims, to adopt RES. 15-390, DIRECTING THE CITY MANAGER TO REQUEST AN EVALUATION OF THE MY BROTHER'S KEEPER PROGRAM FROM THE CITY MANAGER'S ROUNDTABLE. The following individuals appeared acknowledging the final meeting for Mayor Hayek and Council Members Dobyns and Payne and thanking them for their service: John Complete Description December 15, 2015 Page 4 Balmer; Larry Baker, 1217 Rochester Ct.; and President and CEO of the Iowa City Area Chamber of Commerce Nancy Quellhorst. Crisis Center Exec. Dir. Becci Reedus presented their annual report. Moved by Botchway, seconded by Mims, to accept the report. Joy Beadleston, 1570 S. First Ave., thanked outgoing Council Members and said she was looking forward to working with incoming Council Members; and encouraged community leaders to stand up and people that are being harassed, including our Muslim community. A public hearing was held on an ordinance rezoning 16.18 acres located south of Kennedy Parkway and west of Camp Cardinal Boulevard from Interim Development - Research Park (ID -RP) Zone to Low Density Single Family (RS-5) Zone (REZ15- 00018). Mayor Hayek asked Council Members to disclose any ex parte communications and none were reported. Development Services Coordinator Yapp presented a power point. Individual Council Members expressed their views. Jerry Waddilove, Southgate Companies, appeared. Moved by Mims, seconded by Dickens, that the ordinance rezoning 16.18 acres located south of Kennedy Parkway and west of Camp Cardinal Boulevard from Interim Development - Research Park (ID -RP) Zone to Low Density Single Family (RS-5) Zone (REZ15-00018), be given first vote. A public hearing was held on an ordinance conditionally rezoning approximately 1.03 acres of property from Community Commercial (CC-2) Zone to Riverfront Crossings - Central Crossings (RFC-CX) Zone located at 602, 604, 608, 610, 614, 620, 628 South Dubuque Street (REZ15-00020). Mayor Hayek asked Council Members to disclose any ex parte communications and Mayor Pro tem Mims reported. Development Services Coordinator Yapp presented a power point. Individual Council Members expressed their views. Joy Beadleston, 1570 S. First Ave., and Kevin Digmann, Hodge Construction, appeared. Moved by Mims, seconded by Dickens, that the ordinance conditionally rezoning approximately 1.03 acres of property from Community Commercial (CC-2) Zone to Riverfront Crossings - Central Crossings (RFC-CX) Zone located at 602, 604, 608, 610, 614, 620, 628 South Dubuque Street (REZ15-00020), be given first vote. A public hearing was held on an ordinance conditionally rezoning approximately 7.98 acres of property located east of Mormon Trek Boulevard between Grace Drive and Eagle View Drive from Commercial Office (CO-1) to Intensive Commercial (CI-1) Zone. (REZ15-00021). Mayor Hayek asked Council Members to disclose any ex parte communications and none were reported. Council Member Dobyns stated he would recuse himself as he is a member of the Department of Family Medicine, and left the room. Development Services Coordinator Yapp presented a power point. Individual Council Members expressed their views. Moved by Payne, seconded by Botchway, that the ordinance conditionally rezoning approximately 7.98 acres of property located east of Mormon Trek Boulevard between Grace Drive and Eagle View Drive from Commercial Office (CO-1) to Intensive Commercial (CI-1) Zone (REZ15-00021), be given first vote. The Mayor declared the motion carried 6/0/1, with the following division of roll call vote: Ayes: Mims, Payne, Throgmorton, Botchway, Dickens, Hayek. Nays: None. Abstaining: Dobyns. Council Member Dobyns returned to the meeting. A public hearing was held on an ordinance vacating air rights above public right-of- way in north -south alley between Harrison and Prentiss Streets (VAC15-00005). Development Services Coordinator Yapp presented a power point. Complete Description December 15, 2015 Page 5 Moved by Payne, seconded by Dickens, that the ordinance vacating air rights above public right-of-way in north -south alley between Harrison and Prentiss Streets (VAC15- 00005), be given first vote. A public hearing was held on an ordinance vacating portion of public right-of-way located between 124 W Benton Street and 731 S Riverside Drive (VAC15-00006). Development Services Coordinator Yapp presented a power point. Individual Council Members expressed their views. Moved by Dobyns, seconded by Mims, that the ordinance vacating portion of public right-of-way located between 124 W Benton Street and 731 S Riverside Drive (VAC15- 00006), be given first vote. A public hearing was held on a resolution authorizing conveyance of a single family home located at 1316 Muscatine Avenue. No one appeared. Moved by Dobyns, seconded by Botchway, to adopt RES. 15-391, AUTHORIZING CONVEYANCE OF A SINGLE FAMILY HOME LOCATED AT 1316 MUSCATINE AVENUE. A public hearing was held on a resolution authorizing conveyance of a single family home located at 628 North Johnson Street. No one appeared. Moved by Throgmorton, seconded by Payne, to adopt RES. 15-392, AUTHORIZING CONVEYANCE OF A SINGLE FAMILY HOME LOCATED AT 628 NORTH JOHNSON STREET. A public hearing was held on a resolution of intent to consider an amendment to the development agreement between the City and CASL Holdings, LLC., for transfer and development of city -owned property at the comer of Court and Linn Streets and the development thereof. City Atty. Dilkes presented information. No one appeared. Moved by Payne, seconded by Dickens, to adopt RES. 15-393, APPROVING AMENDMENT NO. 1 TO THE DEVELOPMENT AGREEMENT BETWEEN THE CITY AND CASL HOLDINGS, LLC., FOR TRANSFER AND DEVELOPMENT OF CITY - OWNED PROPERTY AT THE CORNER OF COURT AND LINN STREETS AND THE DEVELOPMENT THEREOF. A public hearing was held on a resolution authorizing the Mayor to sign and City Clerk to attest a lease agreement with the Iowa City Area Development Group for commercial space within the Iowa City Public Library. Asst. City Atty. Fruin presented information. Iowa City Area Development (ICAD) Group President Mark Nolte appeared. Individual Council Members expressed their views. Moved by Mims, seconded by Payne, to adopt RES. 15-394, AUTHORIZING THE MAYOR TO SIGN AND CITY CLERK TO ATTEST A LEASE AGREEMENT WITH THE IOWA CITY AREA DEVELOPMENT GROUP FOR COMMERCIAL SPACE WITHIN THE IOWA CITY PUBLIC LIBRARY. A public hearing was held on a resolution approving plans, specifications, form of contract, and estimate of cost for the construction of the Iowa City Gateway Project [HDP-3715(652)--71-52], establishing amount of bid security to accompany each bid, directing City Clerk to publish notice to bidders, and fixing time and place for receipt of bids. Public Work Dir. Knoche presented information. Moved by Payne, seconded by Dickens, to adopt RES. 15-395, APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE IOWA CITY GATEWAY PROJECT [HDP-3715(652)-- 71-52], ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH NOTICE TO BIDDERS, AND FIXING TIME Complete Description December 15, 2015 Page 6 AND PLACE FOR RECEIPT OF BIDS. Individual Council Members expressed their views. Council Members Payne and Throgmorton left the room due to a conflict of interest. A public hearing was held on a resolution amending agreement for private redevelopment, including the transfer of land, by and between the City of Iowa City, Iowa, and the Chauncey, L.L.C. The following individuals appeared: Marc Moen; Dan Cilek, Meta Communications; Allen Swanson, Blank and McCune; Bill Gerhard, President of the Iowa State Building and Construction Trades Council; Kay Calangalo; Joan Severson, President of Digital Artefacts and Co -Founder; Jodi Connolly, Buzz Salon; President and CEO of the Iowa City Area Chamber of Commerce Nancy Quellhorst; Norm Cate; Dick Summerwell; Roger Knight, Jr.; Tim Conroy; Joe Tiefenthaler, Film Scene Executive Director. Moved and seconded to adopt RES. 15-396, APPROVING AMENDMENT NO. 1 TO AN AGREEMENT FOR PRIVATE REDEVELOPMENT, INCLUDING THE TRANSFER OF LAND, BY AND BETWEEN THE CITY OF IOWA CITY, IOWA, AND THE CHAUNCEY, L.L.C. The Mayor declared the resolution adopted, 5/0/2, with the following division of roll call vote. Ayes: Botchway, Dickens, Dobyns, Hayek, Mims, Absent: None. Abstaining: Throgmorton, Payne. Council Members Payne and Throgmorton returned to the meeting. A public hearing was held on a resolution authorizing the conveyance of certain property located on Block 102, Original Town and within the City -University Project I urban renewal area to HSI, L.L.C. No one appeared. Moved by Dickens, seconded by Botchway, to adopt RES. 15-397, AUTHORIZING THE CONVEYANCE OF CERTAIN PROPERTY LOCATED ON BLOCK 102, ORIGINAL TOWN AND WITHIN THE CITY -UNIVERSITY PROJECT I URBAN RENEWAL AREA TO HSI, L.L.C. Mayor Hayek and Council Member Dickens left the room due to a conflict of interest on the next item. Mayor Pro tem Mims now presiding. Moved by Payne, seconded by Botchway, that the rule requiring ordinances to be considered and voted on for final passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the second consideration and vote be waived, and that ORD.15-4649, AMENDING TITLE 3, "FINANCE, TAXATION AND FEES" CHAPTER 7, "IOWA CITY DOWNTOWN SELF SUPPORTED MUNICIPAL IMPROVEMENT DISTRICT" OF THE CITY CODE, TO RE-ESTABLISH THE IOWA CITY DOWNTOWN SELF -SUPPORTED MUNICIPAL IMPROVEMENT DISTRICT (SSMID) PURSUANT TO THE PROVISIONS OF CHAPTER 386, CODE OF IOWA; AND PROVIDING FOR THE ESTABLISHMENT OF AN OPERATION FUND AND THE LEVY OF AN ANNUAL TAX IN CONNECTION THEREWITH, .be voted on for final passage at this time. Individual Council Members expressed their views. Moved by Payne, seconded by Botchway, that the ordinance be finally adopted at this time. The Mayor declared the ordinance passed and adopted, 5/0/2, with the following division of roll call vote: Ayes: Dobyns, Mims, Payne, Throgmorton, Botchway. Absent: None. Abstaining: Dickens, Hayek. Mayor Hayek and Council Member Dickens returned to meeting. Mayor Hayek now presiding. Moved by Payne, seconded by Botchway, that the rule requiring ordinances to be considered and voted on for final passage at two Council meetings prior to the meeting Complete Description December 15, 2015 Page 7 at which it is to be finally passed be suspended, the second consideration and vote be waived, and that ORD. 15-4650, AMENDING TITLE 2 OF THE CITY CODE, ENTITLED "HUMAN RIGHTS," TO MAKE THE TITLE ALIGN WITH THE FAIR HOUSING ACT AND TO UPDATE ITS GENERAL PROVISIONS, be voted on for final passage at this time. Moved by Payne, seconded by Botchway, that the ordinance be finally adopted at this time. Moved by Payne, seconded by Mims, that the rule requiring ordinances to be considered and voted on for final passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the second consideration and vote be waived, and that ORD. 15-4651, AMENDING TITLE 5, ENTITLED "BUSINESS AND LICENSE REGULATIONS," CHAPTER 2, ENTITLED "TAXICABS," SECTION 3, ENTITLED "ACCESSIBILITY OF RECORDS," AND SECTION 6, ENTITLED "DECALS" TO DELETE A DUPLICATIVE PROVISION AND CLARIFY THE NEED FOR A WARRANT TO ACCESS BUSINESS OFFICES, be voted on for final passage at this time. Moved by Payne, seconded by Mims, that the ordinance be finally adopted at this time. Moved by Mims, seconded by Payne, to reappoint Tam Bodkin Bryk, 351 Magowan Avenue, to the Public Art Advisory Committee for a three-year term, January 1, 2016 - January 1, 2019. The Mayor noted that no applications were received for the following Boards and Commissions and all will be readvertised: Airport Zoning Brd of Adjustment for a five- year term January 1, 2016 - December 31, 2020; Airport Zoning Brd. of Adjustment for a five- year term January 1, 2014 - December 31, 2018.. (Formerly advertised; Full term); Appeals, Board of, for a five-year term January 1, 2016 - December 31, 2020 - Licensed Electrician or qualified by experience and training; Appeals, Board of, for an unexpired five-year term January 1, 2014 - December 31, 2018 - HVAC or Building Design Professional or qualified by experience and training (Unexpired term); Historic Preservation Commission for a Jefferson St. representative to fill three-year terms, March 29, 2013 - March 29, 2016 (New District formed). Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred.] The Mayor noted the previously announced vacancies to Boards and Commissions: Board of Adjustment for a five-year term, January 1, 2016 - January 1, 2021; Housing and Community Development Commission for an unexpired term - September 1, 2017; Housing and Community Development Commission for an unexpired term - September 1, 2018; Human Rights Commission for an unexpired term upon appointment - January 1, 2018. Applications must be received by 5:00 p.m., Wednesday, December 30, 2015. The Mayor noted the current vacancies: Airport Commission for a six -year term March 1, 2016 - March 1, 2020; Historic Preservation Commission for a Brown St. representative to fill a three-year term, March 29, 2016 - March 29, 2019; Historic Preservation Commission for an At Large representative for a three-year term, March 29, 2016 - March 29, 2019; Historic Preservation Commission for a Summit St. representative for a three-year term, March 29, 2016 - March 29, 2019; Telecommunications Commission for a three-year term, March 13, 2016 - March 13, 2019; Parks and Recreation Commission for an unexpired term, effective upon Complete Description December 15, 2015 Page 8 appointment, ending January 1, 2019. (David Bourgeois resigned) See correspondence included in Council packet. Correspondence from David Bourgeois received. . Applications must be received by 5:00 p.m., Wednesday, January 27, 2016. Mayor Pro tem Mims acknowledged the last Council Members for Mayor Hayek and Council Members Payne and Dobyns and thanked them for their service. Outgoing Mayor Hayek and Council Members Payne and Dobyns received plaques commending their service on Council, along with a print of the Ashton House by local artist Marcia Wegman. Individual Council Members expressed appreciation. Council Members Payne and Dobyns and Mayor Hayek stated it had been an honor to serve and thanked fellow Council Members, the staff, and the community. City Manager Markus, Asst. City Manager Fruin, City Atty. Dilkes and City Clerk Karr thanked outgoing Council Members for their service. Moved by Dobyns, seconded by Payne, to adjourn regular meeting 9:40 p.m. Matthew J. Hayek, Mayor Mahan K. Karr, City Clerk 4a(1) Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. The cost of publishing the following proceedings and claims is $ Cumulative cost for this calendar year for said publication is $_ OFFICIAL COUNCIL ACTIONS - 11/30/15 Iowa City City Council special meeting, 1:00 p.m. at Ashton House. Mayor Hayek presiding. Council Members present: Botchway, Dickens, Dobyns, Hayek, Mims, Throgmorton. Absent: Payne. Unless otherwise noted, all actions were affirmative and unanimous. Moved and seconded that the items and recommendations in the Consent Calendar be received, or approved, and/or adopted as presented: Approval of Council Actions, subject to corrections, as recommended by the City Clerk: November 10 Work Session; November 10 Special Formal Official & Complete. Receive and File Minutes of Boards and Commissions (any recommendations contained in minutes become effective only upon separate Council action): Airport Commission — August 20; Airport Commission — September 17; Historic Preservation Commission — October 8; Housing and Community Development Commission - October 22; Human Rights Commission — October 20; Library Board of Trustees - October 22; Planning and Zoning Commission — October 15; Planning and Zoning Commission — November 5. Resolutions and Motions: RES. 15-365, APPROVING THE HAZARD MITIGATION GRANT PROGRAM (HMGP) ADMINISTRATIVE PLAN FOR PROJECT DR4187; RES. 15-366, ACCEPTING THE WORK FOR THE ASHTON HOUSE RAMP AND SIDEWALK PROJECT; RES. 15-367, AUTHORIZING FINANCIAL SUPPORT OF THE JOHNSON COUNTY LOCAL HOMELESS COORDINATING BOARD'S WINTER EMERGENCY TEMPORARY SHELTER PROJECT; RES. 15-368, AUTHORIZING THE PROCUREMENT OF ONE (1) LANDFILL TRASH COMPACTOR AND ONE (1) LANDFILL TRACK TYPE TRACTOR. Setting Public Hearings: RES. 15-369, SETTING PUBLIC HEARING FOR DECEMBER 15, 2015, ON A PROPOSAL TO CONVEY A SINGLE FAMILY HOME LOCATED AT 628 NORTH JOHNSON STREET; RES. 15-370, SETTING A PUBLIC HEARING ON DECEMBER 15, 2015 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE IOWA CITY GATEWAY PROJECT, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION; Setting a hearing for December 15 for a vacation of approximately 390 square feet of right of way running north - south between 124 Benton St and 731 Riverside Drive (VAC15-00006). Correspondence: Daniel Greenwald regarding The Closure of Hoover School; Nancy Davin regarding Suggestion [Staff response included]; Derek Johnk regarding Highland Park Improvement [Staff response included]; Nancy Bird regarding Washington Street support requested; Sally Scott; Bob Welsh; Charlie Eastham; Maryann Dennis and Dick Klausner regarding November 30 Strategic Planning. Council Member Throgmorton stated he would be abstaining from the following item. Moved and seconded to adopt RES. 15-371, INTENT TO CONSIDER AN Official Actions November 30, 2015 Page 2 AMENDMENT TO AN AGREEMENT FOR PRIVATE REDEVELOPMENT, INCLUDING THE TRANSFER OF LAND, BY AND BETWEEN THE CITY OF IOWA CITY, IOWA, AND THE CHAUNCEY, L.L.C. AND SETTING A PUBLIC HEARING AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF. The Mayor declared the resolution adopted, 5/0/1/1, Payne absent, Throgmorton abstaining. The Mayor noted the previously announced vacancies to Boards and Commissions: Airport Zoning Brd of Adjustment for a five-year term January 1, 2016 - December 31, 2020; Airport Zoning Brd. of Adjustment for a five- year term January 1, 2014 — December 31, 2018 (Formerly advertised; Full term); Appeals, Board of, for a five-year term January 1, 2016 - December 31, 2020 - For a Licensed Electrician or qualified by experience and training; Appeals, Board of, for an unexpired five-year term January 1, 2014 - December 31, 2018 - For a HVAC or building design professional or qualified by experience and training; Historic Preservation Commission for a Jefferson St. representative to fill three-year terms, March 29, 2013 — March 29, 2016 (New District formed); Public Art Advisory Committee for a three-year term, January 1, 2016 — January 1, 2019. Applications must be received by 5:00 p.m., Wednesday, December 9, 2015. Housing and Community Development Commission for an unexpired term — September 1, 2017; Housing and Community Development Commission for an unexpired term — September 1, 2018. The Mayor noted the current vacancies: Board of Adjustment for a five-year term, January 1, 2016 — January 1, 2021; Human Rights Commission for an unexpired term upon appointment — January 1, 2018. Correspondence included in Council packet. Applications must be received by 5:00 p.m., Wednesday, December 30, 2015. Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred.] Moved and seconded to adjourn special meeting 1:05 p.m. and begin Strategic Planning work session. A more complete description of Council Activities is on file in the office of the City Clerk. s/Matthew J. Hayek, Mayor s/Marian Aew t ,Cle g Submitted for publication — 12/3/15. Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040. COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES NOVEMBER 30, 2015 Iowa City City Council special meeting, 1:00 p.m. at Ashton House. Mayor Hayek presiding. Council Members present: Botchway, Dickens, Dobyns, Hayek, Mims, Throgmorton. Absent: Payne. Staff members present: Markus, Fruin, Dilkes, Karr, Bockenstedt, Knoche, Andrew, Korpel, Hightshoe, Ford, O'Brien. Unless otherwise noted, all actions were affirmative and unanimous. Moved, by Botchway, seconded by Mims, that the items and recommendations in the Consent Calendar be received, or approved, and/or adopted as presented: Approval of Council Actions, subject to corrections, as recommended by the City Clerk: November 10 Work Session; November 10 Special Formal Official & Complete. Receive and File Minutes of Boards and Commissions (any recommendations contained in minutes become effective only upon separate Council action): Airport Commission — August 20; Airport Commission — September 17; Historic Preservation Commission — October 8; Housing and Community Development Commission - October 22; Human Rights Commission — October 20; Library Board of Trustees - October 22; Planning and Zoning Commission — October 15; Planning and Zoning Commission — November 5. Resolutions and Motions: RES. 15-365, APPROVING THE HAZARD MITIGATION GRANT PROGRAM (HMGP) ADMINISTRATIVE PLAN FOR PROJECT DR4187; RES. 15-366, ACCEPTING THE WORK FOR THE ASHTON HOUSE RAMP AND SIDEWALK PROJECT; RES. 15-367, AUTHORIZING FINANCIAL SUPPORT OF THE JOHNSON COUNTY LOCAL HOMELESS COORDINATING BOARD'S WINTER EMERGENCY TEMPORARY SHELTER PROJECT; RES. 15-368, AUTHORIZING THE PROCUREMENT OF ONE (1) LANDFILL TRASH COMPACTOR AND ONE (1) LANDFILL TRACK TYPE TRACTOR. Setting Public Hearings: RES. 15-369, SETTING PUBLIC HEARING FOR DECEMBER 15, 2015, ON A PROPOSAL TO CONVEY A SINGLE FAMILY HOME LOCATED AT 628 NORTH JOHNSON STREET; RES. 15-370, SETTING A PUBLIC HEARING ON DECEMBER 15, 2015 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE IOWA CITY GATEWAY PROJECT, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION; Setting a hearing for December 15 for a vacation of approximately 390 square feet of right of way running north - south between 124 Benton St and 731 Riverside Drive (VAC15-00006). Correspondence: Daniel Greenwald regarding The Closure of Hoover School; Nancy Davin regarding Suggestion [Staff response included]; Derek Johnk regarding Highland Park Improvement [Staff response included]; Nancy Bird regarding Washington Street support requested; Sally Scott; Bob Welsh; Charlie Eastham; Maryann Dennis and Dick Klausner regarding November 30 Strategic Planning. Council Member Throgmorton stated he would be abstaining from the following item. Moved by Mims, seconded by Botchway, to adopt RES. 15-371, INTENT TO CONSIDER AN AMENDMENT TO AN AGREEMENT FOR PRIVATE Complete Description November 30, 2015 Page 2 REDEVELOPMENT, INCLUDING THE TRANSFER OF LAND, BY AND BETWEEN THE CITY OF IOWA CITY, IOWA, AND THE CHAUNCEY, L.L.C. AND SETTING A PUBLIC HEARING for December 15 AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF. The Mayor declared the resolution adopted, 5/0/1/1, Payne absent, Throgmorton abstaining. The Mayor noted the previously announced vacancies to Boards and Commissions: Airport Zoning Brd of Adjustment for a five-year term January 1, 2016 - December 31, 2020; Airport Zoning Brd. of Adjustment for a five- year term January 1, 2014 — December 31, 2018 (Formerly advertised; Full term); Appeals, Board of, for a five-year term January 1, 2016 - December 31, 2020 - For a Licensed Electrician or qualified by experience and training; Appeals, Board of, for an unexpired five-year term January 1, 2014 - December 31, 2018 - For a HVAC or building design professional or qualified by experience and training; Historic Preservation Commission for a Jefferson St. representative to fill three-year terms, March 29, 2013 — March 29, 2016 (New District formed); Public Art Advisory Committee for a three-year term, January 1, 2016 — January 1, 2019. Applications must be received by 5:00 p.m., Wednesday, December 9, 2015. Housing and Community Development Commission for an unexpired term — September 1, 2017; Housing and Community Development Commission for an unexpired term — September 1, 2018. The Mayor noted the current vacancies: Board of Adjustment for a five-year term, January 1, 2016 — January 1, 2021; Human Rights Commission for an unexpired term upon appointment — January 1, 2018. Correspondence included in Council packet. Applications must be received by 5:00 p.m., Wednesday, December 30, 2015. Applicants MUST reside in Iowa City and be 18 years of age unless specific qualifications are stated. [Staff will not publish additional notices after a period of six publications; but will continue to advertise vacancies with postings and on the Council agenda. However, no additional publication costs will be incurred.] Moved by Botchway, seconded by Dickens, to adjourn special meeting 1:05 p.m. and begin Strategic Planning work session. Matthew J. Hayek, Mayor Marian K. Karr, City Clerk 4a(2) MINUTES CITY COUNCIL ORIENTATION NOVEMBER 30, 2015, 6:00 PM ASHTON HOUSE Council Present: Botchway, Dickens, Mims, Throgmorton Council Elect Present: Cole, Taylor, Thomas Staff Present: Markus, Dilkes, Fruin, Karr [A transcription is available in the City Clerk's Office and the City website.] City Clerk Karr introduced the orientation portion of the meeting. She noted that the City Manager, City Attorney, and City Clerk's office have all prepared information for the Members regarding general Council orientation issues that was included in the packet for the meeting. Due to the time of day, Members suggested staff streamline those points. BIO SHEET - Karr noted the Council bio sheet included in the packet, noting an electronic copy was provided earlier. New information will be used to update the website after the first of the year. TENTATIVE SCHEDULE — Karr stated a tentative schedule of Council meetings is provided on page 18 of the orientation packet. The tentative schedule includes an organizational meeting on January 4 and budget work sessions. Regular work sessions and formal meetings remain on the first and Third Tuesday of each month. Special budget work sessions are scheduled for January 4, 9, 11, and 14. Majority agreed to the tentative schedule. At this point Karr suggested newly elected Council Members review the information and call to set up a time to meet with her and City Atty. Dilkes to discuss specific issues such as: • communicating with council / social media / • public records / emails • planning & zoning ex parte communications / consultation • city equipment Staff suggested new members contact Karr as soon as possible to set up an orientation meeting. HUMAN RELATIONS / PERSONNEL — Karr distributed a packet from Personnel which contained a check off list of materials, and encouraged them to make an appointment with the department if they have questions. The forms can be returned to Personnel or the City Clerk as soon as possible. BUDGET — Karr asked if Council Members were interested in receiving a hard copy of the budget prior to discussion. Majority did not express interest at this time. Meeting adjourned, 6:15 PM.