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HomeMy WebLinkAbout1988-04-19 Bd Comm. minutesu MINUTES FORMAPLANNING G ANDNZ A PLANIlING ANO ZONING COMMISSION THURSDAY, MARCH 17, 1988 - 7:30 PMt0 Approval CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Clark, Cook, Dierks, Hebert, Scott,ldallace MEMBERS ABSENT: Cooper STAFF PRESENT: Beagle, Boyle, Moen, Kritz CALL TO ORDER: Chairperson Scott called the meeting to order at 7:36 PM. RECOMMENDATIONS TO CITY COUNCIL: 1. Recommend approval of an amendment to the 1983 Comprehensive Plan Update to change the land use designation of an 18.43 acre parcel known as First and Rochester, Part 3, from Agricultural/Rural Residential to Residential at a density of 2-8 dwelling units per acre. 2. Recommend approval of an amended application submitted by Plum Grove Acres, Inc., based upon the conditional zoning agreement signed and dated March 14, 1988, to rezone an 18.43 acre tract north of Rochester Avenue and east of Hickory Trail extended from ID -RS to RS -5. - 3. Recommend approval of a preliminary plat for First and Rochester, Part 3, a 27 -lot, 18.43 acre residential subdivision located north of Rochester Avenue on Hickory Trail extended. 4. Recommend approval of a revised preliminary and final plat for Village Green, Part XI, a 41 -lot residential subdivision located south and west of the intersection of Muscatine Avenue and Scott Boulevard. 5. Recommend approval of a preliminary plat of a resubdivision of Highland Heights Subdivision, a 45 -acre, 5 -lot subdivision located approximately two miles north of Iowa City on Highway 1. 6. Recommend approval of a preliminary plat for Southwest Estates Subdivi- sion, Parts 3 and 4, an approximate 22 acre, 55 -lot, single-family resi- dential subdivision located north of Rohret Road and east of Phoenix Drive. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was no public discussion. CONSIDERATION OF MINUTES OF MARCH 3 1988: Dierks moved to approve the minutes of March 3, 1988. Wallace seconded the motion. The motion carried, 6-0. -57. ?8 M Planning and Zoning Commission March 17, 1988 Page 2 ZONING ITEMS: Set a public hearing for April 7, 1988, on an amendment to the 1983 Comprehensive Plan Update to change the land use classification of prop- erty south of Willow Creek and at the intersection of 'Walden Road and Mormon Trek Boulevard from Residential at a density of 2-8 dwelling units per acre to Residential at a density of 8-16 dwelling units per acre. Wallace moved to set the public hearing for April 7, 1988. Dierks sec- onded the motion. The motion carried 6-0. 2. Z-8806. Public discussion of an application submitted by Jeffrey Wright Development Company for the rezoning of 3.7 acres at the intersection of Walden Road and Mormon Trek Boulevard from RS -8 to RM -12. Moen reported that there was no additional information since the informal meeting of Monday night. Dierks moved to defer Z-8806 to April 7, 1988. Wallace seconded the motion. The motion carried, 6-0. 3. Public hearing on an amendment to the 1983 Comprehensive Plan Update to change the land use designation of an 18.43 acre parcel known as First and Rochester, Part Three, from Agricultural/Rural Residential to Resi- dential at a density of 2-8 dwelling units per acre, and; Z-8708. Public discussion of an amended application submitted by Plum rove Acres, Inc. to rezone an 18.43 acre tract north of Rochester Avenue on Hickory Trail extended from ID -RS to RS -5, and; S-8724. Public discussion of a request submitted by Plum Grove Acres, Inc., for approval of a preliminary plat of First and Rochester, Part Three, a 27 -lot, 18.43 acre residential subdivision located north of Rochester Avenue on Hickory Trail extended. Beagle reported that on November 12, 1987, the applicant initiated an application to rezone a 42.54 acre tract from ID -RS, Interim Develop- ment/Single-Family Residential zone to RS -5, Low -Density Single -Family Residential zone and receive preliminary plat approval to subdivide a portion of the tract into 23 residential lots. Decisions on both re- quests were delayed to investigate the feasibility of providing secondary access to the development. At the direction of the Planning and Zoning Commission, Beagle indicated a Conditional Zoning Agreement was prepared that will permit 18.43 acres of the 42.54 acre tract to be rezoned and developed with the agreement that no further rezoning of the remaining 24.11 acres shall be allowed until secondary access is provided. The preliminary plat of First and Rochester, Part 3, proposes the subdi- vision of 18.43 acre tract into 26 single-family residential lots, and shows a "Possible Future Development Layout Concept' for the balance of the 42.54 acre tract. Beagle said approval of the preliminary plat would not include the approval of the future conceptual layout as noted on the plat. Each of the proposed lots within the subdivision meets the minimal dimensional requirement of the RS -5 zone. For the record, Beagle said staff continues to oppose the rezoning and preliminary plat without .50?8 Planning and Zoning Commission March 17, 1988 Page 3 secondary access being provided at this time. The preliminary plat, however, is in substantial compliance with the requirements of the subdi- vision regulations. Clark moved to approve the amendment to the 1983 Comprehensive Update, Cook seconded the motion. The motion carried 610. Hebert moved to approve Z-8708 based on the Conditional Zoning Agreement dated and signed March 14, 1988. Cook seconded the motion, The motion carried, 610. Clark moved to approve S-8724. Cook seconded the motion. Wallace commented that the issue of secondary access was a difficult one and that 108 total lots with only one access to Rochester Avenue does seem to be excessive. However, based on the topography of the area the developer had a difficult time developing his property and tried to provide secondary access. Dierks commented that she was also concerned by the issue of secondary access and feels that 108 lots, including First and Rochester, Part 3, is far too much for only one means of access as such will vote against this item. , and Scott commented that the issue of secondary access has led to extensive discussion by the Commission on that particular issue. Scott continued by saying that there will be another item on tonight's agenda concerned the issue of secondary access and that he would not vote in favor of that item without the Conditional Zoning Agreement, which stated that before any further rezoning could take place, another means of access must be provided. Scott then stated that the Commission will deal with the issue independent of both these two plats and that the majority of the Commis- sioners feel that the 29 lot policy is an unrealistically low one and is part of the reason for looking at the issue. The motion carried 5-1, with Dierks voting nay. DEVELOPMENT S-8804, Public discussion of an application submitted by William and Shy Frantz, for approval of revised preliminary and final plats for Village Green, Part XI, a 41 -lot residential subdivision located south and west of the intersection of Muscatine Avenue and Scott Boulevard. Moen reported that on January 12, 1988, the City Council approved the preliminary plat of Village Green, Part XI, an approximate 15 acre, 41 -lot single-family residential subdivision. The applicants now come before the Commission seeking final plat approval of this subdivision. Because the final plat deviates slightly from the approved preliminary well. n Shesaidutthis dwould guarantee tthat revised hatl�some rofpthe changesmproposed which customarily do not appear on a final plat, would be noted and approved by the City, se?O x Planning and Zoning Commission (larch 17, 1988 Page 4 Continuing, Moen said the revised preliminary plat for Village Green, Part XI, deviates from the approved plat in three ways, first the paved surface of Hampton Court has been reduced in width from 28 feet from back of curb to back of curb to 25 feet back of curb to back of curb. Section 32-54(c)(2) of the Subdivision Regulations allows a reduction of the width of the paved surface of a cul-de-sac to 25 feet without provision for extra off-street parking. Moen said the proposal to reduce the width of the pavement surface of Hampton Court from 28 feet to 25 feet, as shown on the revised preliminary plat, is consistent with the City's street standards and specifications. She said staff recommends, however, that parking on Hampton Court be restricted to one side to facilitate trash collection and emergency vehicle access. A second way that the revised preliminary plat deviates from the approved plat is that a walkway easement along the western boundary of this subdi- vision has been incorporated into the western lots of the subdivision. Moen said that walkways are shown along the rear lot line between the lots of Village Green, Part XI and Village Green, Parts VI and VII and along the side lot line between lots 40 and 41. These walkways access private open space and are indicated as private walkways. She said the third way the revised preliminary plat deviates is that the storm sewer system has been modified to retain stormwater on the site. The plats do not provide for stormwater management basins on the 15 acre tract under construction. Instead, a detention basin for the entire Village Green area will be provided north of Iowa Interstate Railway right-of-way and west of Scott Boulevard. Moen said with any future subdivision of the undeveloped portion of Village Green tract, however, the stormwater management basin should be installed. Moen also reported that Chamberlain Place has been renamed Chamberlain Drive since it will continue to the south. This is consistent with the City's street naming policy. In addition, approval of the preliminary plat for Village Green, Part XI, the subdivision regulations requirement that blocks be a minimum of 220 feet long were waived for the following three blocks within the subdivision: 1. Chamberlain Drive between Village Road and Hampton Street. 2. Hampton Street between Chamberlain Drive and Hampton Court. 3. Hampton Street between Hampton Court and Scott Boulevard. Moen also noted that legal papers and construction plans have been sub- mitted and are being reviewed by staff. Staff recommends that the re- vised preliminary and final plats of Village Green, Part XI, be approved with the waiver of the minimum block width requirement. Wallace moved to approve the preliminary plat subject to the waiving of the required 220 foot minimum block width. Dierks seconded the motion. Dierks complimented the developer on his efforts to work with the neigh- bors and staff and that his effort is appreciated by the Commission, The motion carried 6-0. .�Q s M Planning and Zoning Commission March 17, 1988 Page 5 Dierks moved to approve the final Plat of Village Green, Part XI, subject to the acceptance of legal papers and construction plans. Wallace seconded the motion. The motion carried 6-0. Wallace moved to approve a recommendation to restrict parking to one side on Hampton Court and to restrict parking entirely on Hampton Street. Hebert seconded the motion. The motion carried 6-0. S-8806. Public discussion of a request submitted by William Boyd for preliminary plat approval of a 45 acre, five -lot subdivision located approximately two miles north of Iowa City on Highway 1. Beagle reported that in August 1986, the City Council approved the pre- liminary and final plats of Highland Heights Subdivision, a 45 -acre, 4 -lot subdivision. In 1987, Lot 4, 41.05 acres, was rezoned from A-1 to RS -3, Suburban Residential (1 DU/3A) in anticipation of constructing homes on larger lots for each of three family members. Beagle said the applicant seeks to resubdivide the 45 -acre subdivision into 5 lots, with individual lot sizes ranging from 4.46 acres to 25.2 acres. He indicated the proposed subdivision is in substantial compliance with applicable rules and regulations and the density requirements for Area 4 and the RS -3 zone. Beagle reported that access to this development is currently provides a two-lane private road known as Timberland Place. Access to all lots will be provided by the extension of Timberland Place approximately 300 feet south, resulting in a double cul-de-sac configuration. A private, common well serving the entire subdivision is located in the center of the existing cul-de-sac, prompting the applicant to retain this cul-de-sac. Staff, he said, would prefer to see a curb in place of the northern most cul-de-sac if it is possible to work around the existing well. Beagle indicated the design of the proposed road extension complies with the present County Road improvement standards as specified in the level 3 design standards. Due to topographic conditions limiting sight distances on Dingleberry Road, a note has been placed on the plat which prohibits direct lot access to Dingleberry Road. Beagle noted that stormwater management was approved with the preliminary and final plat of Highland Heights Subdivision in 1986. The stormwater management basin shown on the plat was approved at that time. Staff recommends that the preliminary plat for the resubdivision of Highland Heights Subdivision be approved subject to the satisfactory resolution of deficiencies and discrepancies. Clark moved to approve the preliminary plat of S-8806. Wallace seconded the motion. Scott noted that the Commission had received a memo from Joyce J. Delong concerning stormwater management of Highland Heights and read "The stormwater management plan is approved as submitted, no revi- sion of original basin is required." The motion carried, 6-0. S-8801. Public discussion of a request submitted by Jim Glasgow for preT minary plat approval of a 68 -lot, 20.80 acre residential subdivision known as Idyllwild Subdivision. S�1 M Planning and Zoning Commission March 17, 1988 Page 6 Beagle reported that the applicant is proposing the development of a 20.80 acre, 68 -lot conventional single-family residential subdivision known as Idyllwild Subdivision. Located within the development's inte- rior is a large area set aside as private common open space, Beagle noted the average density of the development, including common open space, is 3.3 dwelling units per acre, well below the maximum permitted density of the RS -8 zone. Located within the floodway fringe of the Iowa River, Beagle noted the site is part of the low lying area that is susceptible to the 100 -year flood. He said the fringe represents those portions of the floodplain, other than the floodway, which can be filled, levied or otherwise con- structed upon without causing a substantially higher flood level or flow velocities. Due to the susceptibility of flooding, Section 11-10(a)(2) of the floodplain Management Ordinance requires all new residential structures to be elevated a minimum of one foot above the 100 -year flood level. The applicant intends to raise the site by filling to the eleva- tion of the 100 -year flood. Beagle said a floodplain development permit has been issued by the Building Official so that this work may begin. Beagle reported that access to the site is provided by Foster Road and Taft Speedway, both of which intersect with Dubuque Street approximately one-half mile to the east. Calibria Court, which extends between Foster Road and Taft Speedway, forms the western boundary of the site. The proposed subdivision is designed with all but 20 lots taking interior access from the proposed Idyllwild and Wildwood Streets. Beagle said 10 lots are shown with direct frontage and access onto each of Taft Speedway and Calibria Court. Beagle reproted that Foster Road serves the princi- ple entryway to the "Peninsula Area." Reading from the 1983 Comprehen- sive Plan Update, Beagle indicated that "Foster Road may best serve the areas needs as a collector street, functioning as its main trafficway and linking the area to Dubuque Street" (P-2). As the main trafficway into the peninsula area, the Comprehensive Plan indicates that access for single-family uses should be directed onto local streets. Due to this limitation, Beagle said Lots 40-49 are designed as double frontage lots with access restricted to Wildwood Street. A note has been placed on the plat which prohibits direct lot access onto Foster Road. Beagle also reported that Foster Road, Taft Speedway, and Calibria Court all exist as rural ditch section roads in non-compliance with present City design standards. The proposed subdivision, in addition to existing development in the peninsula area warrants consideration of the improve- ment of all three streets to urban design standards. Beagle said the Short -Range Development Sequence Plan of the 1983 Comprehensive Plan Update indicates that this area is suitable for residential development at this time. This assumes that all major infrastructure, including streets, are currently available and adequately designed. The Capital Improvements Plan (CIP) currently lists the improvement of these streets to urban design standards but, does not specify the fiscal year in which the work is to begin. To facilitate the growth and development of this 5.?8 a Planning and Zoning Commission March 17, 1988 Page 7 area as projected by the City's Comprehensive Plan, Beagle said staff recommends that the CIP be amended along with the approval of the subdi- vision to include the upgrade of streets in the next fiscal year. Beagle also noted the proposed storm water management system includes a wet bottom detention basin located in the central portion of the develop- ment. The basin outlets into a storm sewer system which carries the stormwater south of the development to the Iowa River. The wet bottom stormwater detention basin assumes the majority of the proposed common open space for the subdivision. By design, Beagle said such facilities are intended to retain a certain amount of water at all times with mini- mum and maximum storage areas identified on the plat. Access to the common area will be provided by three 15 foot and one 20 foot wide open space access and storm sewer easements. Two of the proposed accesses are to be improved with four foot wide sidewalks. For the most part, all lots within development will have reasonable access to the common open space area. Beagle noted the applicant intends to form a homeowners association which will be responsible for the maintenance of the private open space. Beagle also noted that there will be some costs to the City associated with the development of this subdivision. First, the extension of an oversized sewer main 665 feet along Calibria Court will, at 530/linear foot, cost $19,995. Secondly, the extension of an oversized 12 inch water main along Taft Speedway and Calibria Court will cost 513.80/linear foot for a total cost of $25,607. Beagle said staff recommends approval of the proposed preliminary plat of Idyllwild Subdivision upon resolution of all deficiencies and discrepan- cies. Concurrent with the approval of the subdivision staff recommends that the Capital Improvement Plan be amended to provide for the upgrade of Foster Road, Taft Speedway, and Calibria Court to the appropriate urban design standards for the next fiscal year. Wallace asked about the wet bottom stormwater detention basin. Beagle replied that the stormwater management ordinance states that a minimum depth of four feet is to be maintained for wet bottom basin and if stocked with fish then one quarter of the basin area has to be 10 feet in depth. In addition, measures must be taken to prevent water stagnation, Discussion followed between staff and Commission on whether the provi- sions of sidewalks and streets external to the subdivision are required at either the approval of the subdivision or are independent of subdivi- sion approval. Boyle reported that the substandard streets external to a subdivision are not grounds for denial of a subdivision request. Dierks asked whether Taft Speedway will be raised when it is brought up to urban design standards. Beagle replied that Taft Speedway would not be sig- nificantly raised, contrary to information presented Monday at the infor- mal meeting. Hebert commented that he was concerned about the effects of raising Taft Speedway on the existing properties to the south of that road and also whether the raising of Taft Speedway is required in con- junction with the development of this subdivision, Boyle replied that the external streets and their condition cannot be considered when re- viewing subdivisions for approval by the Planning and Zoning Commission as the Commission really does not have jurisdiction over bringing streets 50700 Planning and Zoning Commission March 17, 1988 Page 8 UP to the Urban Design Standards but that the Public Works Department does. Scott commented that the Commission can insist on improvements of streets within subdivisions but not outside, which would include Idyllwild and Wildwood streets in this particular development. The developer could ask the City, however, to begin an assessment procedure of the adjacent property owners in order to bring the external street up to City standards. This Commission can only recommend that these im- provements be included in the Capital Improvements Program. Public discussion on 5-8807 was opened at 8:35 PM. Abigail Van Allen, Foster Road, to answer a question of Commissioner Wallace on whether commented that the rural ditch section roads could not support truck traffic and reported that recently Foster Road had been posted because of heavy trucks using the road. In addition, Van Allen related how floodplains in general are poor areas in which to construct homes and then she read from a letter written by Joe Howe, former State Hydrologist, concerning the inappropriateness of residential construc- tion on floodplains. Van Allen also commented that by ordinance, the City is empowered to protect citizens from health and safety dangers such as occupancy of floodplain areas. Dierks read from the Zoning Ordinance the charge of the Planning and Zoning Commission for the benefit of those in attendance at tonight's meeting. Joe Coulter, 1818 N. Dubuque Street, commented on the situation along North Dubuque Street where Taft Speedway and Foster Road intersect. Coulter discussed how he was concerned with the present traffic volume on Dubuque Street and common high speed that is seen on that stretch of road from people coming off of I-80, Traffic accident statistics were also presented for this stretch of road, a total of 11 accidents had occurred in 1987 that were reported. Coulter estimated that $1.2 million worth of improvements would be necessary to upgrade the streets in this area. These figures are estimates from discussions Mr. Coulter had with Frank Farmer, City Engineer and others with the City. Memal Meuyis, 1607 Ridge Road; stated that she is concerned with the potential danger represented by the stormwater detention basin for chil- dren in the entire area. Scott replied that Iowa City has a stormwater detention policy and that any developer would probably tell you that they would not want to put in a detention basin unless they had to, The issue of liability has been raised before but as long as the stormwater detention policy is on the books, it must be required and will be enforced by this Commission. Scott continued and said that while he sympathizes with people concerned with this issue the City Council is the appropriate government body for citi- zens to take their concerns regarding this issue. Don McCormack, 305 Taft Speedway; stated that he is concerned with the the raising of Taft Speedway which will harm existing houses in the area. McCormack reported that contrary to staff's report, one section of Taft 5W P Planning and Zoning ronmission March 17, 1988 Page 9 Speedway would be need to be raised approximately three feet. Mr. McCormack explained how the raising of Taft Speedway would increase the level of water to those properties on the south side of the road during flooding periods. McCormack commented that he would like to see the engineering calculations of how the existing property will be incorpo- rated into raised section of Taft Speedway and how the problem of drain- age can be dealt with. Scott commented that the Planning and Zoning Commission followed the Comprehensive Plan's zoning for this particular area, in this case RS -5. At one time this area was zoned as a high intensity use. However, in 1983 this Commission rezoned this area to an RS -8 classification. Carol Seydel, 445 Garden Street, related how her family has lived along the river for five generations and has lived with the environment and has been careful to preserve it. Seydel commented that once a mistake has been made it is often irreversible and feels that if this area is allowed to be developed it will cause irreversible damage to this beautiful area. Mrs. Seydel stressed how the people are stewards of the land and must be careful to preserve it. Kathleen Gay, 5 Knollwood Lane, commented that she does not feel the homeowners association will be able to maintain the wet bottom detention basin. Scott replied that if the homeowners association does not ade- quately take care of the detention basin, the City would come in and' do the maintenance for them and then assess the homeowners association 'for the cost. Lyle Seydel, 445 Garden Street, commented that he does not agree with staff assessment of the elevations along Taft Speedway, and also ques- tions the definition of internal streets. In addition, Mr. Seydel, does not feel that there is adequate sewage or water service presently in the area and that these systems must be extended in order to develop. Mr. Seydel does not think the Commission has to say yes to this subdivision because there is not adequate streets, sewage or water systems and that these are good reasons to say no to this subdivision. Scott replied that the staff report did note that the water and sewage systems would need to be extended with the developer sharing the cost of this. John Cruise, 920 S. Dubuque Street, stated that he and his client were here tonight to support staff recommendation. Mr. Cruise continued and said that they intend to follow all of the applicable laws and regula- tions for subdivision of property within Iowa City and that they feel there is no legal reason to deny this subdivision and as such requested that the Commission approve their subdivision request. Virginia Stratton- Coulter, 1818 North Dubuque, asked who would pay for bringing Taft Speedway up to Urban Design Standards. Scott replied that the property owners will be assessed for the improvements, and that this Commission usually recommends that public improvements go in when a sub- division is approved so as the developer pays for his fair share. .:W Planning and Zoning Commission March 17, 1988 Page 10 Margaret McDonald, 400 Foster Road, presented a copy of an article from the Press -Citizen dated February 29, 1988, which described the problem of siltation at the Coralville Dam and reservoir north of town. McDonald explained how the Corps of Engineers stated that dredging of a dam would be too costly and that she is concerned with development along the river with the future of the dam in question. Mrs. McDonald also presented an article which described future meetings on flood hazardous protection, McDonald urged that future homeowners in the proposed subdivision be made aware of the need for flood insurance. Beagle replied that Iowa City is a member of the National Flood Insurance Program and as such has had the community surveyed to produce a comprehensive floodplain map that delineates the floodway and floodplain. As a result of full development of the entire floodplain outside of the floodway would raise flood waters by only 8/10ths of a foot in this area, according to the Iowa City Flood Insurance Study. In addition, Beagle reported a person who is seeking to purchase a home on the floodplain would be required by the lender to have flood insurance before they can obtain a mortgage. O.C. Trimble, 103 Taft Speedway, stated that he has built five homes along the street and he lives along the river because he loves it and accepts the inconvenience of flooding. Mr. Trimble is concerned with the proposed subdivision eventually deteriorating because of unanticipated flooding effects in this area. Mr. Trimble stated that this is the 5th time himself and his neighbors have come together to fight proposed development in this area to protect this area. Trimble stated that eve- ryone who lives along the river wants to protect the area and would like the help of the Planning and Zoning Commission in preserving this area. Allison McCormack, 305 Taft Speedway, stated that she is concerned with who is overseeing the work that is going on currently in the peninsula area. Beagle replied that a fill permit has been issued and that Housing Inspection Services is responsible for overseeing of all the work. Mrs. McCormack stated that she feels that Mr. Glasgow should wait until there has been a vote; in addition, Mrs. McCormack asked about the depth of the stormwater detention basin. Larry Schnittjer of MMS Consultants explained that the average depth of the basin will be 4 foot but that this will vary according to weather extremes, explaining that an extreme dry spell could drain the pond entirely. McCormack commented that the Commission should learn more about the aeration of the basin before making a decision on this issue. Scott commented that he feels that the issue of what streets the devel- oper must improve is open to question. Scott also explained that the proposed subdivision has a density lower than any zoning classification the City now has. If the City was to zone this area for open space, the City would have to buy it and at this point in time the City has not seen fit to do so. Scott continued and said that the Commission does not wish to zone an area in a way that takes away all possible use from the person that owns that land. This Commission applies the rules and regulations of the City of Iowa City when reviewing a subdivision. It also takes ��a Planning and Zoning Commission March 17, 1988 Page 11 into account the citizens Co�nmission� will not please ns and n everyoneWeverScott s their decision reached by this us urged that dtie theimandatorycontact provisiion oftstormwateorrdetention tbasins. views regar g 1988. Hebert seconded the Wallace moved to defer 5-8807 to April 7, the people who have motion. Cook commented that he was impressed by voiced their concerns here tonight. He feels that his job is to see that any new development plays by the rules and is concerned with the flood- , cost of the improvements associated with this deve - plain issues and thein the floodpsaid that he was very struck by the arguments lain made by those who already live opment. Cook continued and presented for not living the City budget would lend itself to the there. He also does not feel purchase of the property in question in order to preserve it as an open space. Cook stated that the question Of l y trthennumberffic volume of vehicle utrps u multiply Street is a relative one since yo in a 2hour was ere along the structural road et over45mi11P� ontraffichtrips.pCook ndoeshnot tonight, by 365 days, y 9 feel the impact of 68 home. es will be substantial on this the fadditionfic mOf Finally, Cook related how the tax base represented by these homes is an important factor in making his decision. The motion carried, 6-0. The Commission took a five-minute recess. Wallace had to leave. S-8808. Public discussion of an application submitted by Seville Estates ration for approval of a preliminary plat for Southwest t,sing singlefamily Sion, Parts Three and Four, an approximate 22 acre, 55 -lot, s residential subdivision located north of Rohret Road and east of Phoenix Drive. Moen reported that this subdivision is being developed under the recently developed Comprehensive Plan Amendment apiroximatesstheuefficiencynOf development provided that the developmeentthaPmanagement policy is based. development upon which the City's g r owtincluding Costs typically Under this system, out of sequence development is required to expend al the costs associated with that developmehe nt ,overwidth paving on phoenix subsidized oversized the City. In this case, the en, a which extensionofthe sanitary taryd sewer r from e Chatham n Oakes, development, and the the developer must temporarily pay. Customarily, secondary access has been required within subdivisions plications, however, have devi- greater than 29 lots in size. Moen report that recent Commission an Council actions regarding subdivision aPP practice that establishes ated from that breakpoint. Consistent with the p staff .need for secondary access within a subdivision of more than 29 lots, the nof proposedcpo tions othat f SouthwestdEstatesmeans be providedswith the subto the iject platsting a Planning and Zoning Commission March 17, 1988 Page 12 Staff recommends that consideration of the preliminary plat of Southwest Estates Subdivision, Parts Three and Four, be deferred pending a resolu- tion of the City's policy regarding secondary access. Cook moved to approve S-8808. Hebert seconded the motion. Scott com- mented that the Commission will deal with the issue of secondary access separate from the two items on the agenda tonight. Scott continued and said that the Planning and Zoning Commission and the City Council intend on discussing secondary access at their joint meeting but reiterated and said that the issue would be discussed separate from any subdivision requests that have passed through this Commission tonight. The motion carried, 5-0. OTHER BUSINESS: Discussion of a joint meeting with City Council. Scott reported that the issues to be discussed at this joint meeting will include the expansion of the CB -10 zone and its impact on parking and transit, and on the con- tinued promotion of open space as a requirement of the subdivision regu- lations. 2. Planning and Zoning Commission Information. The Commissioners commented on the worth of the recent APA meetings that they attended. Commission- ers felt that the meetings were, on the whole, valuable but would like -to see new members and members of rural commissions be separated as they have different needs than members of urban commissions and those members who have served longer. Beagle reported that staff will present an amendment to the subdivision regulations that would permit modifications of the design standards. Clark requested that scenarios be provided with the amendments so as to inform Commissioners of what possible situations may come back to haunt them. ADJOURNMENT: Clark moved to adjourn the meeting. Cook seconded the motion. The motion carried 5-0 with Wallace absent. The meeting was adjourned at 10:40 p.m. Minutes submitted by Kyle L. Kritz. Approved by: M Ken Cooper, Secretary 504 M MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING MARCH 31, 1988 - 4:00 P.M. ADMINISTRATIVE CONFERENCE ROOM MEI4BERS PRESENT: Buchanan, Cox (arrived 5:25), Drum (arrived 4:55) , Gelman, Pacha, Reed, Summy, Swaim, Willis MEMBERS ABSENT: None STAFF PRESENT: Eggers, Jehle, Craig, Spaziani, Forsythe OTHERS PRESENT: University of Iowa students for class assignment CALL TO ORDER: Vice -President Willis cal led the meet ing to order at 4:04 p.m. MINUTES AND DISBURSEMENTS: The minutes of the regular meeting of February 25, 1988, were approved. Sumny/Reed. The library disbursements for February, 1988, were approved. Sunny/Reed. SERVICE REPORT: Hal Penick, Technical Services Coordinator, presented a demonstration of Bibliofile, the CD -Rom technology which is being used to convert library bibliographic records to MARC format to allow more sophisticated retrieval from the catalog and to put the library's database in a "portable" format - DIRECTOR'S REPORT: The large gift left to the Library Foundation by Edwin B. Green will be received by mid-April. The gift is not matchable for the NEH Challenge Grant. The annual income to the Library from this gift is estimated to be $10,000 and has been designated for the acquisition of library materials. The library had been included in Green's will since the early 1960's; the amount increased dramatically following the establishment of the Foundation. Green was a Library Board member in the 1940's and continued his association with the library through- out his lifetime. 2. The University Heights City Council has made the decision that itwill pay $25 for any University Heights resident toward the purchase of a non-resident fee card at either the Iowa City or Coralville library. 3. The Director will be attending the Public Library Association confer- ence the last week in April (the April Library Board meeting will be on the third Thursday of the month). Eggers will be a member of the FRIENDS literary tour of England from May 23 to June 5. Eggers will also be attending the American Library Association annual meeting in New Orleans July 8-13. 5a9 Board of Trustees (larch 31, 1988 Page 2 The library is now storing in Fleeting Room A the Tadashi grand piano which is owned by the Friends of Old Brick. It will be purchased for the library for $8,500 from funds to be raised by local residents. It is a duplicate of the grand piano in the Collaton Pavillion of Univer- sity Hospital which was borrowed by the Foundation for last spring's concert by John Hasse. Rules for its care and use are now being developed. On Friday, April 15, the Library lobby will be open and staffed by volunteers so that late income tax filers will be able to get copies of necessary forms. The lobby will be open from 8:00 a.m. to midnight and one of the public photocopiers will be in the lobby for the con- venience of library patrons. VITA volunteers will be available in Meeting Room A from 4:00 p.m. to 10:00 P.M. to offer tax filing assis- tance. Traditionally, April 15 is one of the busiest days at the library and since it falls on Friday this year (a day the library is closed to the public), this project was developed. PRESIDENT'S REPORT: Vice -President Willis reported that the Volunteer Dinner co -hosted by the FRIENDS of the Library and the Library Board was a great success. and that the event was attended by a majority of the City Council. members and several members of the Board of Supervisors as well as most Library Board members. ANNOUNCEMENTS FROM MEMBERS: Buchanan stated her appreciation of the gift thank you letters generated by the library office in response to memorial gift contributions. The donor and the family are always contacted to inform them what materials were selected and when the items will be available in the office for check-out. FRIENDS REPORT: Spaziani reminded Board members of the FRIENDS annual meeting to be held April 12 at 7:30 p.m. in Meeting Room A. Gelman and Buchanan plan to attend. Ballots have been mailed to all FRIENDS members for their help in selecting the items which the FRIENDS will purchase for the library with their $111,500 gift for FY89. Spaziani also reminded members of the spring booksale on Saturday, April 2, in the library garage. The FRIENDS Board has voted to give a year's free membership to each of the lecturers in the Literary Tour Series now in progress. Several lec- tures remain on specified Sundays in April and early May. Information on this series is available in the library give-away racks. 50? 9 V a Board of Trustees March 31, 1988 Page 3 FOUNDATION REPORT: Forsythe reported that 93 paid reservations have been received so far the Gala on April 22. That evening, the library will be transformed into the Silver Century Express. The $35 ticket price includes hor d'oeurves, gourmet dinner, dancing and the special appearance of James Dapogny's Chicago Jazz Band. The donor recognition plaque will be installed in the College Street vestibule on Friday, April 1. Leaves will be added to the tree as donor gifts are received. This recognition plaque will be dedicated at a spe- cial reception for the honored donors preceding the April 22 event. Forsythe announced that $38,000 remains to be raised to complete the match required by the NEH Grant and Foundation Board President Bezanson hopes to be able to announce on April 22 that the match has been completed. The Annual Fund Drive has raised $22,300 so far. An additional $2,245 in membership has been raised for the FRIENDS through the Foundation's mail- ings. PLANNING COMMITTEE REPORT: Eggers reviewed the Planning Committee meetings of March 1 and March 17. Discussion followed regarding how to share the Committee's preliminary' report and final report with the Board and with the public. The consensus' was that the report should be given to the Board in time for serious review before the document is presented for formal approval, The previous Planning Committee (in 1983) held a public hearing for discussion and input before the final report was issued. UNFINISHED BUSINESS: Eggers, Spaziani and Craig discussed preliminary plans for celebrating the re -opening of the library on June 2. The Board approved the expenditure of up to $400 from the Gifts and Bequests Fund to purchase banners for the front of the building and a "sandwich" advertising board which would be used in the Plaza area during the lunch hours. Gelman/Summy. NEW BUSINESS: Following discussion and a review of the data used to compute the non- resident annual fee, the Board agreed that the rates should remain the same for-FY89. Summy/Swaim. Total income from non-resident cards is now less than before the last time the fee was increased so it did not appear practical to raise it again. The Board approve the appointment of Jane Stone and the reappointment of Suzanne Richerson to the library's Art Advisory Committee. Buchanan/Willis. The Board approved the expenditure of $520 from the Gifts and Bequest Fund as the acquisition budget for the original art to add to the library's Art -to -Go collection. Willis/Gelman. 5a9 0 Board of Trustees March 31, 1988 Page 4 The meeting was adjourned at 5:33 p.m. NOTE: The April Library Board of Trustees meeting will be on Thursday, April 21, 1988, one week earlier than usual. sag 0 a MINUTES IOWA CITY AIRPORT COMMISSION MARCH 9, 1988 MEMBERS PRESENT: Lewis, Blum, Foster, Ashby, Ockenfels STAFF PRESENT: Zehr, Sueppel, Wright GUESTS PRESENT: Ery Moses, Monique Grutter, Susan Wisbey, Meg Reasoner CALL TO ORDER: Chairman Lewis called the meeting to order at 7:35 p.m. Attendance and guests were noted. Chairman Lewis presented an engraved plaque to Fred Zehr in recognition and appreciation of his outstanding dedication and service to the Commis- sion and community during his years as Airport Manager. CORRECTION AND ADOPTION OF MINUTES: The minutes of the Airport Commission meetings on February 18, February 22 and March 3, 1988, were considered. The minutes of the February 18 meeting were corrected to read, in the fifth paragraph of the second page,_ "Commissioner Ashby" rather than "Chairman Ashby." The minutes of all three meetings were then adopted. In consideration of the guests present, it was decided to move to Item 8 of the agenda. AIRPORT DOCUMENTARY PROPOSAL: Lewis recognized three guests who represented the Iowa City Airport Team (ICAT). Meg Reasoner explained their journalist group has undertaken, as part of their course work, the production of a documentary which would recognize the importance of the Iowa City Municipal Airport in the history of aviation and of Iowa City. It would take the form of a 25 page camera ready magazine that would include both text and black and white photo- graphs. Actual printing of this magazine would depend on whether ICAT can obtain adequate funding. Production costs for 500 copies were estimated at $555 and the students asked the Airport Commission to help with funding. The Commissioners expressed interest in supporting the project and decided to place the matter on the agenda of the next meeting. To encourage the students in the pursuit of their project, Blum and Foster promised their personal financial support if it cannot be derived from the Airport Commission, and other members joined in this assurance. Several suggestions for cutting expenses were offered. PRESENTATION OF BILLS: Zehr presented the bills for the month and explained them briefly. They were approved for payment as presented. Sao MINUTES IOWA CITY AIRPORT COMMISSION MARCH 9, 1988 PAGE 2 AIRPORT LAYOUT PLAN REVISIONS, Blum reported a meeting between himself, Foster, Dennis Knowling, and Dave Houston had resulted in a recommendation to make as few changes as Theyiresult Of the FAA's suggestedRunway12/30 bedesignatedoassthenthirdorunway, andnltwo wthat the thresholds of that runway be "temaorarily" displaced and relocated so that the clear zones do not extend over private property. They recom- mended no permanent changes be made until necessary. These recommenda- tions were accepted and will be included in the revision of the Airport Layout Plan as part of the 1988 Update of the Master Plan. Zehr added he has received information from the Cedar Rapids Airport Control tower chief Iowa that there will be no recommendation to the FAA for any improvement in Blum eantionedntheument recentpproach developmentbOfaaies in thmicr waveelandingesystemuwhich may be a low cost alternative in the future. Blum made and Ockenfels seconded a motion to direct revision of the ALP to show the "temporary" relocation and displacement of Runway 12/30 and also the relocation of the localizer for Runway 6/24 and revision of that runway length. The motion was passed; Zehr and Moses were instructed to prepare the revisions for approval at the next meeting. DEVELOPMENT OF AIRPORT LAND FOR COMMERCIALZINDUSTRIAL USE: Zehr reported the developer of the proposed retail store and supermarket plans to be in Iowa City on Friday, March 11 to look at the Airport's property. IOWA CITY FLYING SERVICE GRANT ARBITRATION: Lewis reported the Commission was still awaiting figures from Mr Jones rent noJones which were requested in the arbitrator's decision for 1987 will be in arrears if it orney is t paid,before April 1, 1988. The retroactiv Foster moved to instruct AttSueppel to send a letter to Mr. Jones reminding him of his commitment to send the gross revenue figures as soon as possible. Ashby seconded the motion and it was adopted unanimously. Ockenfels reminded the Commissioners of the arbitrator's condition that the flying service make a hangar list available to the public. Lewis reported having seen the list on the counter at the airport but it was not correct. He volunteered to ask Mr. Jones to keep the list current and posted on the bulletin board. AIRPORT MANAGEMENT MAINTENANCE ISSUEc Zehr recommended the Commission divide into two teams for the purpose of reviewing the more than 30 operating manager applications which have been received so far, and selecting those which should be interviewed. Blum and Ockenfels agreed to devise a review form which could be used to screen the applications They will also be one screening team, while Foster and Ashby will be another one. M 5,�0 u M 14INUTES IOWA CITY AIRPORT COMMISSION MARCH 9, 1988 PAGE 3 PROFESSIONAL SERVICES CONTRACT: Blum moved to enter into a contract with Fred Zehr to assure the necessary transfer of information and services while a new operations manager is being hired and trained. The motion was seconded and adopted. The contract was signed. CHAIRMAN'S REPORT: Lewis again expressed his concern for the void which will be created upon the departure of Fred Zehr from the Iowa City Airport. ELECTION OF OFFICERS: Ashby was nominated and elected to be the Chairman of the Iowa City Municipal Airport Commission during the next year. Blum was nominated and elected to be the Vice-chairman. ADDITIONAL PUBLIC AND COMMISSION MEMBERS INPUT Blum related that Zehr had stepped into a difficult situation as Airport Manager more than 8 years ago. He extended his appreciation and congratula- tions to Zehr for a job well done. Other Commissioners agreed. Ery Moses also said he had enjoyed working with Zehr and is sorry to see him leave the airport industry. He offered the assistance of his company as consulting engineers during the transition period. Ockenfels expressed his concern regarding certain statements made by the National Transportation Safety Boards investigator and the press coverage about the recent airplane disaster at Green Castle Airport. He felt the coverage was a disservice to the public and damaging to flying in general. Fred Zehr thanked the Commission for the latitude which had been given him in his work at the airport. He said the job had been a challenging one and had helped him grow professionally. He offered his assistance to the Commission and the future operating manager of the airport. ADJOURNMENT: The meeting was adjourned at 8:55 PM. Recorder:_ Priscilla Wright. 550 MINUTES IOWA CITY AIRPORT COMMISSION TUESDAY, APRIL 5, 1988 MEMBERS PRESENT: Ashby, Blum, Lewis, Ockenfels NOT PRESENT: Foster STAFF PRESENT: Sueppel GUESTS PRESENT: E. K. Jones Chair Ashby called the meeting to order at 12:05 P.M. Attendance and guest were noted and Ashby stated that only one item was on the agenda: the process to be followed in the selection of the Operations Manager. It was noted that the commission had received 117 applications, which Ockenfels and Lewis had screened and have selected approximately 20 for further review. Ockenfels detailed the procedure which had been used to select the final group and encouraged the other commissioners to review the applications which had not been selected to be sure none had been overlooked. He pointed out thet the screening had been conducted so that those whose qualifications were obviously not consistent with the requirements were eliminated but if there was any question or "gray area," the application had been included in the top group. Blum presented a pre-screening guide developed from materials provided by the city Human Relations Department. He explained the method for using the guide to determine the final group of applicants to schedule for interviews. Lewis pointed out that the count of applicants which had been kept by the city was 123, while his count was 117. He and Ockenfels will review both lists and will reconcile the difference prior to the next meeting. Blum also handed out an interview guide which detailed the type of questions which should and should not be asked to assure compliance with equal opportunity guidelines. After discussion it was agreed that the top 22 applications would be divided into two groups, and that each commissioner would review each group on his own and score them on the w rating sheet Blum had provided. Ashby and Blum each took a group of applications to begin with and will pass them along as they are completed. After the top 22 are rated, Blum and Ashby will review the applications not in the top 22 to be sure that no one was inadvertently passed over. M 530 AIRPORT COMMISSION MEETING, APRIL 5, 1988 Page 2 E. K. Jones presented a proposal for management of the airport by the Iowa City Flying Service as an independent contractor. The proposal was discussed, and it was requested that Mr. Jones specify which management functions would be included in the proposal. Jones suggested that one of the benefits of having ICFS contract for management would be to provide certified weather reports. After lengthy discussion Blum requested Sueppel to determine if the city could indemnify ICFS for the purpose of providing weather reports. Additional discussion of the relationship between the ICFS and the commission followed. Lewis stated, for the record, that he was not, nor had been, a member of the Airport Alliance group which had brought suit against the city and the Airport commission. Ashby read a memo he had received from the mayor, requesting that the council be advised prior to the final selection of the Operations Manager, and indicating that the city manager would be contacting the commission for additional discussion. Ashby noted that he had not, as yet, heard from the city manager. Blum reminded the commission of The 1988 Airport Conference to be held in Ames on April 199 and encouraged all to attend. It was noted that attendance at such conferences was an approved budget item in the commission budget. Jones informed the commission that the state FED organization was supporting the revised fuel tax proposal pending before the Iowa Legislature. Blum complimented the organization on its supporting stand. The meeting was adjourned at 1:20 P.M. 530 4% M f l; i r MINUTES IOWA CITY HOUSING COMMISSION MARCH 8, 1988 IOWA CITY PUBLIC LIBRARY - ROOM B MEMBERS PRESENT; Moore, Streb, Dawson, Parden, Hulse, Stadtlander MEMBERS ABSENT: Watts STAFF PRESENT: Barnes, Milkman, Seydel, Stroud OTHERS PRESENT: Moen, Ingval RECOMMENDATIONS TO COUNCIL: None. MEETING TO ORDER: 9:00 a.m. by Vice -Chairperson Mary Joan Streb. MINUTES: Minutes of February 9, 1988, were approved on a motion by Moore, seconded by Hulse, carried 5-0. HOUSING/RENTAL REHABILITATION: - Barnes Rental Rehabilitation - 212 1/2 South Clinton Mr. Moen was present to answer questions about this property, which consists of ten dwelling units and commercial space on first floor. Owner will pay for cost of moving tenants from one apartment to another as units are completed. Barnes stated this property is on the National Register of Historic Places. Amount requested is $10,000 and based on receipt of a high cost waiver or publication of new maximum levels. Motion was made by Parden to approve the application for a Deferred Payment Loan to rehab the unit at 212 1/2 South Clinton contingent upon receipt of a high cost waiver or publication of new maximum levels in the amount of $70,000.00, seconded by Dawson, carried 4-1, Moore opposed. COORDINATOR'S REPORT: - Seydel Application for 75 Vouchers (25 submitted in 1986 and 50 submitted this year) have been submitted to HUD for approval. A Public Hearing was held 2-9-88 and Council approved the applications. Council also approved the Amendment to the Public Housing Annual Contributions contract on 2-9-88. A Public Housing Budget revision is on the Council agenda 4-5-88 for approval. Section 8 Update - March Housing Assistance Payments: 115 Vouchers - $30,787.00 461 Certificates - $100,756.00 S3/ V M Housing Commission March 8, 1988 Page 2 42 Applications submitted for approval. FebruaryPublic Housing Rental Income: $10,338-50 Three move -ins in March and one in April, Four move -outs end of April. DISCUSSION: Mary Joan Streb's term is expiring and this was her last meeting. ADJOURNMENT: Motion was made by Moore to adjourn at 9:58 a.m., seconded by Hulse, carried 5-o. APPROVED: Gary Watts, Chairperson i 531 MINUTES S�:;CC1 iJ ..^,rgroval DESIGN REVIEW COMMITTEE MARCH 31, 1988 - 4:00 P.M. IOWA CITY PUBLIC LIBRARY - ROOM 8 MEMBERS PRESENT: Alexander, Amert, Haupert, Novick, Seiberling, Sinek, Waters, Welt, MEMBERS ABSENT: Nagle, Nelson STAFF PRESENT: Cain, Reggentin GUESTS PRESENT: Diane Paauwe, Pineapple Management; Steve Tarara, Holiday Inn; Dave Andersen, architect; Martha Miller, Iowa City Press -Citizen; Jim Coombs, University of Iowa; John Gross, Downtown Association; Kyle Kritz, Graduate Student RECOMMENDATIONS TO COUNCIL None. CALL TO ORDER Chairperson Welt called the meeting to order at 4:05 p.m. Welt introduced the guests and members present. APPROVAL OF MINUTES OF FEBRUARY 25, 1988 AND MARCH 2, 1988 Haupert moved, seconded by Novick, to approve the minutes of February 25 and March 2, 1988. The motion carried unanimously. REVIEW OF DESIGN PLANS FOR HOLIDAY INN EXPANSION Cain explained that the Holiday Inn proposes to add two floors to the existing hotel. She explained the Design Review Committee is reviewing plans because the Council must consent to the alteration of the hotel, which was built with UDAG funds. She stated the Council action should occur at the second meeting in April. Haupert asked if there should be a recommendation to Council. Cain stated that a recommendation would be appropriate since the Design Review Committee is acting as an advisory body. Andersen, project architect, explained the proposed addition. He said that two floors (18 feet) and 58 rooms will be.added with the same exterior colors and materials as the existing Holiday Inn, He added that the building would be cleaned so the proper match could be made. Andersen said the same exterior signage would be used. He noted that one change was a bit of a flourish positioned at the top of the building to give the building some distinction and an ending point. ,53.2, Design Review Committee March 31, 1988 Page 2 Novick asked what the towers on the corner of the building were. Anderson said they are elevator extensions and stairwell extensions. He continued by stating that they would extend the elevators and upgrade the controls. Alexander asked about the additional windows on the ends of the building. Anderson stated that the end units would be larger suites with whirlpools. Alexander asked about the possibility of increased congestion on the south side of the hotel. Andersen stated that there should be no noticeable change, perhaps one more car per hour. Alexander asked where the construction materials would be during the building process. Andersen stated the crane would be located on the southwest side of the building and moved to the east side later in construction due to the length of the building. Alexander then asked how long the construction would take. Andersen stated that the schedule for completion is the fall of 1988. Haupert stated that assuming the Council does not approve the addition, does the Holiday Inn have any alternative plans. Andersen stated that he was not aware of alternative plans for these rooms if Council does not approve this action. Haupert then asked if they would consider building over the Nautilus/swimming pool area. Andersen stated that this was not in the plans and would be structurally unsound due to the existing wide - span structure of the Nautilus/pool area. Novick asked if during construction, would a wall be put up to hide utilities on the southeast side of the building. Andersen stated that the machinery needs ventilation. He stated that the parcel to the east (64- 1a) is slated for development so that the equipment would eventually be screened by any development on the east side. Haupert asked how the addition would affect sunlight on the mall. Andersen showed a diagram to demonstrate how the shadow would affect the veryPlaza minimal djimp ct.acent buildHe istated theHe sonly aid tplantings that wouldhat the worst case sbenaffecthad ed in the summer would be the plantings directly in front of the Holiday I and that, due to the angle of the building, the impact of shadows on tnn he mall are minimal. Gross asked about building height limitations enforced by the FAA. Andersen stated that they are within the standards and would be filing a form with the FAA. Gross then stated concern about the building in relation to the rest of the mall buildings. He stated that he felt the building is overpowering as it is and the addition of the two stories would make it worse. He stated that shadows are taking away from the public's right to enjoy the Plaza; especially at noon in the fall, the shadows will overwhelm the fountain area. He continued by stating that parking would also be a problem if the Northwestern Bell building is leased and Parcel 64-1a is developed. Gross then suggested a possible horizontal expansion onto Parcel 64 -la M electronic that the s doorsinnalternative. Holiday Inn fail thus urestrictingtaced cess a to and 5.3Z Design Review Committee March 31, 1988 Page 3 from the mall for handicapped individuals and people with packages. Andersen stated that the comments would be taken into consideration. Alexander stated that the perspective shown in the drawing used for the Design Review Committee does minimize the impact on the mall. Andersen stated that when the perspective was chosen, it was not the intent to minimize the impact. Welt stated the off-street parking and traffic concerns should not be considered because there were no design criteria for these aspects. He said that considering the horizontal building line and mass in relation to the surrounding buildings was valid from a design standpoint. He stated the building is already large in relation to the surrounding buildings. Cain stated that the Holiday Inn addition would be within the height guidelines for the CB -10 district. Haupert stated that the Design Review Committee should bring up these concerns and leave the burden of deciding on the Council. Haupert continued by stating that the Design Review Committee should phrase a recommendation to Council that suggests that Council should take certain issues into consideration. Alexander stated that there are two basic Philosophies under discussion: 1) the Design Review Committee consider the design in terms of the zoning and the building boundaries, and 2) the Committee also consider the neighborhood effects that will be involved. Alexander recommended the latter. Waters stated the Design Review Committee should look at the design only and recommend approval or disapproval. Alexander stated the Design Review Committee should look at it in the broader scale. Haupert made a motion to recommend that the Council consider the following issues regarding its decision to approve or disapprove the project: 1) the transition of the addition to the adjoining properties considering height and scale, 2) any resultant parking considerations, 3) any resultant traffic considerations, and 4) the effect of shade upon the enjoyment of the pedestrian mall. Alexander seconded the motion. Amert stated the Design Review Committee had a representative on the Hotel Steering Committee that worked closely with the City's consultant and architect to design the original hotel. She stated that she was that imp act on the malve l. s She then id the stated thatotherincipal dheightns wwas ere at he 9ht and maximum that was allowed by the Steering Committee as the hotel stands now. She then continued to say that the Design Review Committee should make whatever recommendations they see fit regarding the structure itself. Cain agreed, stating the Design Review Committee is advisory and can make whatever recommendations its sees fit. Amert then stated that the Design Review Committee has responsibility to recommend to the Council based on the Committee members' assessment. She said that the Committee should take into consideration all factors and make a recommendation. Haupert asked to.withdraw his motion; Alexander agreed. The motion was withdrawn. 53.21 Design Review Committee March 31, 1988 Page 4 Tarara asked how traffic and parking considerations could be considered by the Design Review Committee. Welt stated that he was not sure that the Design Review Committee had the authority to take this into consideration when recommending about design of a development. Novick stated a parking problem would develop on football weekends. Tarara stated that in his two years managing the Holiday Inn, he has only seen the adjacent parking ramp full once. Andersen stated that increased business would be beneficial to the mall area and to the central business district. He continued by saying that horizontal expansion would be precluded by the structure of the Nautilus/pool area and the service elevator configuration. He stated that the insides of the building would have to be totally redone to permit horizontal expansion. He continued by stating that the long span over the pool area would be impossible to negotiate without putting a beam through the pool. Haupert stated he was not prepared to vote for or against the proposal with the limited information the Design Review Committee had and said that the Council had the resources to get more information on the issues raised. He stated that the Committee's function would be best served by pointing out considerations the Design Review Committee feels important. Alexander moved to recommend that the Council, before coming to a decision, take into consideration the following: 1) the transition of the addition to adjoining properties, considering height and scale, 2) any resultant parking and traffic consideration, and 3) the effect of shade on the enjoyment of the pedestrian mall. Haupert seconded. Amert said she thought the Committee would be failing its mission if it passed this motion. The vote was 4-4 with Haupert, Sinek, Alexander and Seiberling voting yes and Welt, Novick, Amert and Waters voting no. The motion failed. Haupert stated he would like an opinion from the City Attorney regarding the Design Review Committee's task, especially regarding traffic, parking and shade. Amert moved to recommend that the Council disapprove the design plan as presented and request the Holiday Inn to explore possible alternative expansions— The motion was based on historical considerations regarding the maximum acceptable height of the building. Alexander seconded. Tarara stated that regarding the massiveness of the building, many people had approached him stating they thought the hotel had improved the appearance of the downtown and provided a nice focal point. The vote was 3-5 with Amert, Alexander and Seiberling voting yes and Haupert, Waters, Welt, Sinek and Novick voting no. The motion failed. The Committee agreed to end consideration of the item. (Waters left the meeting.) M 53oL Design Review Committee March 31, 1988 Page 5 REVIEW OF PRELIMINARY DESIGN PLANS FOR URBAN RENEWAL PARCEL 93 Coombs showed the design of the UI Engineering Research Facility. He stated that the building would be two stories with parking provided for 22 vehicles. He stated a new transformer would be located at the southeast corner of the lot. He stated it would be a low profile transformer (six feet high). Coombs then directed the Design Review Committee's attention to the proposed landscaping. He stated eleven trees would be put in with the rest of the area as lawn. Seiberling asked what types of trees would be planted. Coombs stated that Washington Hawthorne were the trees chosen. Alexander asked if there would be new plantings around the transformer. Coombs stated that no new plantings would be located near the transformer. Alexander asked about the setback requirements around the transformer. Coombs stated that they have worked closely with the City in the design of the area around the transformer and it met all requirements. Seiberling asked about the width on the north end of the parking lot. Coombs stated it would be four feet wide and sodded. Haupert moved to recommend that the Council approve the preliminary design of the landscaping of Parcel 93-3. Alexander seconded. Seiberling said she felt that over story shade is needed and asked if a tree could be added north of the drive. Sinek stated that this would help to give scale. Although this area is not part of the Urban Renewal parcel, Coombs said it was a good suggestion and would be considered. Novick asked if shrubbery could be placed around the lot to screen the cars. Coombs stated that the architect said that would disrupt the rhythm of the architecture and materials at the building entry. Welt called for a vote and the motion carried 7 to 0. ADJOURNMENT The next meeting was scheduled for April 31 at 4:00 p.m. SO berling motioned to adjourn the meeting. Amert seconded. The motion carried unanimously. The meeting adjourned at 5:45 p.m. Minutes respectfully submitted by Mark D. Reggentin. -32- April 12, 1988 T0: The City Council FROM: Craig Welt, Chairman, Design Review Comm itt1 RE: Holiday Inn Expansion Project The Design Review Committee reviewed the Holiday Inn Expansion Project on March 31, 1988. As is reported in the minutes of DRC, we were unable to make a recommend- ation to the City Council. I would like to clarify one point that was raised during our discussion that was later learned to be inaccurate. It is stated on page 3 of DRC's minutes of March 31st, paragraph 6, that because the Hotel Steering Committee was concerned about the height of the building it was decided that the Hotel should not exceed its present height which is seven stories. This was incorrect. If you refer to the Iowa City Downtown Urban Renewal, Prospectus/Hotel, Parcel 64-1b, page 6, Development Conditions, Parcel Use, paragraph 1 it states "The hotel structure probably will be at least nine stories in height." Therefore, I wish to point out this dis- crepancy, that at least nine stories was the acceptable height of the hotel and not seven as reported in our minutes. This may be important to note if some members of council become concerned about the height of the building after reading DRC's minutes. cc: Patt Cain d S3dL MINUTES Subject to BTL Approval BROADBAND TELECOMMUNICATIONS COMMISSION TRIANNUAL REVIEW TUESDAY, MARCH 1, 1988 - 7:00 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Justis, Hall, Patton, Twaler MEMBERS ABSENT: None STAFF PRESENT: Shaffer, Schuler OTHERS PRESENT: LeValley, Blough, Susan McGuire, Marjorie Strait, Doyle Detroit, Jeff Renander, Wally Clark, Randy Morfitt, Dan Daly, Lida Cochran, Ed McCollister, Winifred Holland, Stephen Cree MEETING CALLED TO ORDER: The membersofthe a Commission toorder at Summerwill, 7the fpifth Commissioner, wler ascnottin attendance because she resigned from the Commission due to moving outside City limits. NNOUNC MENTS FROM COMMISSIONERS ANI] regL rnMoeuv. Blough announced that Heritage is currently in the channel 28 KOCR-TV, out of Cedar Rapids. Blough statedrthat sHeof ritageiis currently evaluating the channel and will announce on which channel the service will be located. LeValley introduced himself and briefly described community programming on Public Access channel 26. Twaler read a statement received by an individual who was unable to attend the meeting. The statement was a complaint about the raises in Heritage's rates over the last three years. FORMAL PUBLIC INPUT: tomoorie rrow nightl'sStapingaofo"LocalyIss escRoundtable."invited he public meeting intended to allow the general public to participate in and experience community programming. Strait announced that video training for special Population needs is currently being pursued. Strait expressed the importance of in familiarizing the general public with access cable television. Dan Daly presented a videotape of the 1985 Triannual Review meeting. In this taped presentation, Daly expressed the advantages of using half-inch VHS production equipment. Daly stated that the use of half-inch equipment is more practical and would increase public involvement in access produc- tions. Lida Cochran, a community producer, proposed to the Commission the formation of a non-profit organization to manage Channel 26. See attached sheet. S33 Triannual Review March 1, 1988 Page 2 Ed McCollister expressed his concern over Heritage's rate increases. He questioned the Commission as to what control they have over rates. The BTC no longer has jurisdiction over Heritage's rate increases. Winifred Holland also expressed her concern regarding Heritage's rate increases. Stephen Cree, a community producer, stated that the City's production facilities are merely a smaller scale of the higher technological produc- tion studios. He stated that the cable company and City has invested large sums of money in new equipment yet much of the public is not prepared to use it. He feels that there needs to be a whole new set of workshops available, primarily for those with equipment of their own. The City needs to focus on community participation, public support and public financial support. Those who contribute financially, he said, tend to get more involved. Doyle Detroit expressed concern that there has been quite a bit of commercial advertisement production done by the CPC channel 26 cable company staff. Detroit proposed that channel 26 receive a share of any revenues produced by such advertisements for local businesses. Also, Detroit stated that the Commission needs to begin setting goals to know how to working towards these goals. One of these goals may be to work towards an NPO to manage and operate Channel 26. Jeff Renander criticized Heritage on their handling of election campaign videos. He stated that he was dealt with unfairly in regard to his attempt to have certain campaign videos aired on channel 26. Wally Clark complimented the Commission an Heritage's programming, although he stated he often has reception difficulties from his residence. Susan McGuire stated that an NPO would work for the good of the community. Also, due to fund raising efforts over the last six years, Access Iowa City now owns a camcorder which will be available for use by the community at large. Randy Morfitt said he feels that a majority of the public is not concerned with access cable TV. He felt most would prefer that Heritage channeled its funds into programming and cable equipment. Also, Morfitt said that the Iowa City Press -Citizen cable TV guide is inadequate. There are almost always errors in the guide. Some other method of publicizing what is on cabl-e channels is necessary. Ed McCollister agreed with Morfitt on the deficiency of a program guide and proposed that Heritage provide a channel devoted to publicizing what programs would be on what channels with their appropriate times. Triannual Review March 1, 1988 Page 3 REPORTS AND INPUT FOR THE TRIANNUAL REVIEW: PROGRAMMING Patton stated that many of the concerns from the last TriannuaI Review have been resolved. Community programming has been successful in increasing its visibility and effectiveness in the Iowa City area. In January of 1988, LeValley reported that the number of access programs had increased by more than 300Y. over the same quarter last year. The access workshops continue being conducted and there are plans underway for the formation of specialized workshops for special populations. As of January, there are no longer blank channels on the Iowa City cable system. TECHNICAI Justis reported that the regulation of the technical aspects of cable TV have been greatly influenced over recent years by the 1984 cable act. One area left intact is that of signal radiation leakage. This leakage is being consistently monitored by Heritage. There is public file information of technical reports available to the general public at the Heritage office and the City Clerk's during regular business hours. Justis recommended the Commission may want to have these reports, or random portions of the cable system, audited by an outside expert because of the lack of expertise of the BTC to comprehend the evaluation reports. SERVICE Hall stated that as of January 1987, the cable regulation act de -regulated the basic cable rates. The City and Commission currently has no control over rates. There has been a 50% increase in general rates in 1985. Service nts have ased in more tan 140.. Service calls decreased eslightly orehave remainedy last threeyconsistears e t withhan increase in subscribers. Heritage has decided not to embark on half-inch equipment until a decision has been made concerning whether an NPO will operate Channel 26. Hall also expressed the importance and the need for a reliable channel listing. EINANCiAL Summerwiil was absent from the review due to her resignation. Twaler stated the financial information requested last December for Summerwill's financial report has still not been received. HERITAGE CAB EVISION INPUT Blough complimented LeValley on the performance of channel 26 and also commended Heritage for their continuance of providing capital dollars to access. Blough reported that de -regulation of rates did occur in January M 95 33 Triannual Review March 1, 1988 Page 4 of 1986. The major reason for such rate increases is Heritage's need to make up for past rate deficiencies. Unfortunately, these adjustments have recently been made in significant strides. Heritage is receiving approximately an 8-9% return on investment, yet there is also a high risk factor involved with loosing market share. While Heritage is the only cable TV company, it is not the only form of entertainment. There is much competition now for the entertainment dollar. Blough also stated that he greatly appreciates the participation of the public. BTS INPUT Shaffer complimented Iowa City and Heritage on the cable programming line- ups. It is the best channel lineup for the price in Iowa. Iowa City has more access channels, access equipment, and access programming produced than any other system in Iowa. There has been a considerable reduction in complaint calls. There have been overall improvements in service, including office coordination and a transfer to computerized services. The company has continued to grow financially and has continued to make a profit, which is also important. The number of subscribers has continued to increase. Shaffer presented an article of a state-wide system in North Carolina which showed what could be achieved within Iowa City and Iowa. Shaffer said that what has been done in the past with access TV has been excellent and the challenge is to make it even better in the future and to ensure its existence in the future. The public demand for access is no longer an issue. Goals concerning programming/service may include: development of the institutional networks; interactive uses of the cable system for the community; medical, police, and fire alert systems for the community; a stable and long-term way of providing access, whether it be an NPO, the cable company, or some other method. AYL FURTHER PUBLIC INPUT Marjorie Strait proposed setting up permanent committees, such as an education and development committee, which would be helpful in any transitions and goal setting. ADJOURNMENT: Moved by -Patton, seconded by Hall, to adjourn. Unanimously approved. Adjournment at 9:00 p.m. Respec fully su i ed, Drew Shaffer. S33 -t6Kr IF cowtosrrs GivE.0 6y 3 s PURPOSE: .33 / DU To speak in favor of forming a non-profit organization to manage channel 26. My support for an NPO should in no way be construed as criticism of Bill Blough, Paul Levalley, or Chuck and his crew. Within the constraints of the current situation, they have been doing a great job for public access. They are fun to work with, eager to please, talented, and deserving of our praise and appreciation. /� i Then why do we need an NPO? Public Access needs to be 'instutionalized". Some organizational entity should be legally authorized as having the responsibility to promote public access. Such an entity should have an ample budget and trained personnel. Each of the other five local channels has Institutional backing: Channel 5 - Heritage Channel 20 - the library 27 - the schools 28 - the U Of I 29 - government Only channel 26 is left to the mercy of Individuals. We are fortunate that present Heritage employees believe in Public Access.R"Silt is the story of IC that we train people for jobs in bigger cities. Maybe Heritage will decide they need these talented individuals In some other city. The future of Public Access Is too Important to be left in this precarious situation. Z --> Then there is the matter of money. Money to pay more people and buy more equipment. There will always be a cry for more money to update equipment. In addition to support from franchise fees, an NPO could seek additional money from various foundations who might fund special projects. B Why Is Public Access such a precious resource? Why are we seeking to preserve It? Why is Freedom of Speech Important? Same question. Public Access makes possible the freedom of visual speech. a 53.3 Sometime In the future, all Influential people will be able to produce visual messages. How far Into the future? I do not know. How long after the Invention of the Gutenburg Press was literacy expected of every functioning citizen? Not only reading, but writing as well. Years! In fact we are still working at promoting verbal literacy. The printing press made possible the recording and distribution of Information, Access to information meant the ability to read. Expressing one's own opinion meant the ability to write. In the 19th century, New technologies In communication began entering the cultural scene with the Inventlon of such RECORDING processes as photography, then cinematography, television, and video tape and DESTRIBUTIVE processes as satellites and cable systems. These technologies have done for the visual image what printing did for verbal communication. And much more --Cable can distribute both words and pictures. No need, here, to go Into the tremendous influence television has had on American society and on the peoples of the world, (I have seen TV arlals on the roofs of make -shift huts clinging to the rocks of San Martin Island off the coast of Baia. No water on the Island; every drop floated in on barges. Generators provide electrlclty. Yet TV Images reach these Isolated people.) The problem Is, these Islanders are receiving a distorted, ima a of life in America, --Just as Americans are receiving Isto Images of actuality. Most of us recognize the distortion and blame the distribution system - TV. We need to change our perspective. The distribution system Is not at fault. The problem lies with the ways we use that system, the programs which are distributed. But we find It difficult to separate the medium of distribution from the message carried. We carry with us our past encounters with TV Images and assume that is what TV IS. We find It difficult to Imagine a new kind of TV. But suppose we are attending a school In the mountains of Guatumala where a friend of mine Is teaching on a Fulibrlght Fellowshlp..How do you teach television with no electricity? He hooked -up solar panels to run the equipment. The students run the video cameras from the car batteries. They record their video stories, then show them on a large screen scronged by the priest who heads the school from friends In the US. Just think, the very first television these young people see Is pictures of themselves. Pictures they have made..So what;sTV to them? Something they have created: M 533 We are not so fortunate. We must unlearn our view of TV and relearn what TV might become. --A medium for many to speak to a few-- or to many as the case may be: for Individuals to share their Interests with others; to express unpopular Ideas, minority opinions; to begin learning the techniques of producing visual messages. Public Access protects the FREEDOM OF VISUAL SPEECH. A vitaisery c` a in a Visual C uTFure. Iowa City has a fine reputation nationwide for nurturing public access. To live up to our reputation we need to create an organization whose sole purpose is commitment to Public Access. Eqr -, , - -e, Y 533 SUBJECT TO BTC APPROVAL MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION TUESDAY, MARCH 15, 1988 - 8:00 A.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Justis, Hall, Patton, Levey, Detroit MEMBERS ABSENT: None STAFF PRESENT: Shaffer, Helling OTHERS PRESENT: Susan and Dewey McGuire RECOMMENDATIONS TO COUNCIL: None. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: Justis was elected Chairperson and Hall as Vice -Chairperson. The next BTC meeting will be Wednesday, April 20, 5:15 p.m., Civic Center Council Chambers. Detroit will review drafted minutes for the BTC. Hall sug- gested the BTC subcommittees be filled or disbanded soon and that the future pending business list on the BTC agendas be dealt with soon as well. Justis welcomed new Commissioners Detroit and Levey. Shaffer said he would have their educational/informational packets ready within the week. Justis reported all community produced programs up to 1987 have been viewed and evaluated for recommendations to save or not be saved by the Archive Subcommittee. Shaffer reported on two complaints. Shaffer reminded the BTC of a live satellite conference the City of Iowa City is participating in with Boston, Los Angeles, Tucson, Portland and Miami on April 29th. The subject of the live satellite teleconference is cable television. All interested are invited to attend. Shaffer reviewed his progress on the survey of new TCI/Heritage franchises for BTC information gathering on the NPO (Nan -Profit Organization) subject. The BTC will be sending the Council a short letter inquiring about the Council's reaction to the BTC proceeding on the NPO course of action. Shaffer received two of five reports for the Triannual Review report. Twaler will assist in an advisory capacity compiling this report. Shaffer will copy and circulate all reports for Commissioners to review and for vote on recommendations. Detroit suggested the BTC consider sponsoring a Community Producer Quar- terly meeting. McGuire complimented the BTC and Shaffer and invited everyone to attend the next Access Iowa City meeting on April 10, 1:00 p.m., Iowa'City Public Library. MEETING CALLED TO ORDER: The meeting was called to order at 8:00 a.m. ELECTION OF OFFICERS: Hall nominated Justis as Chairperson. Elected unanimously. Patton nomi- nated Hall as dice -Chairperson. Elected unanimously. 5.33 M MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION 14ARCH 15, 1988 PAGE 2 ANNOUNCEMENTS FROM COMMISSIONERS: The table ordered for the Council Chambers for a more informal setting for discussion purposes, should be available for the BTC at their next meet- ing. The time of the next BTC meeting will be 'Wednesday, April 20, 5:15 p.m. This time was selected and to hope that those wishing to attend 8TC meetings would be able to attend the meeting at 5:15 more easily than the regular 8:00 a.m. meeting time. Detroit was appointed as the new Commissioner in charge of reviewing drafted minutes for the BTC for the next year. Patton moved, Levey seconded approval of the February BTC minutes as corrected. (Levy should be spelled Levey, and on page three under CPC COMMENTS, the last sentence should read: "LeValley stated that the Com- ment ook has been moved from the control room to the lobby." Hall suggested new BTC members review the list of prior and current BTC subcommittees (see subcommittee list in the 1985 Triannual Review report). He suggested the BTC fill subcommittee posts or disband subcommittees no longer necessary. He also suggested the BTC should attempt to deal with the "Future Pending Business" list at the bottom of each RTC agenda. Shaffer said he would have educational/ information packets ready for the new 8TC members within the week. Justis welcomed new BTC members Detroit and Levey. He expressed excite- ment and what lay ahead for the BTC, including future directions and future topics such as the NPO, grants, new technologies, etc. The BTC's goal was discussed. Shaffer pointed out the ways in which the BTC advises the Council and in what areas the BTC makes their own deci- sions. Detroit suggested the BTC consider sponsoring a Community Programming Quarterly meeting in an effort to become better acquainted with the local access channel 26 and the people involved with that channel. It was moved by Detroit and seconded by Levey to move the BTC meeting to Wednesday, April 20, at 5:15 p.m, in an effort to enable more citizens to attend BTC meetings. Unanimously approved. ARCHIVE SUBCOMMITTEE REPORT: Justis reported the Archive Subcommittee has reviewed all community pro- duced programs up to 1987 and recommended those which may be saved by the Iowa Historical Society and/or the Iowa City Public Library. This Archive Subcommittee will meet quarterly in the future. .533 MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION MARCH 15, 1988 PAGE 3 BTS REPORT: Shaffer reported two complaints over the last month and described upon request the nature of most complaints he receives. Shaffer reminded the BTC of the upcoming regional NFLCP conference in April in Peoria, Illi- nois. Shaffer informed the BTC that he has not received any of the re- quested financial information from Heritage to date. A live satellite teleconference will take place April 29th which will tie Iowa City with several major cities including Boston, Los Angeles,Tucson, Portland and Miami. The purpose of this satellite teleconference is to discuss the state of cable TV and regulation today and to demonstrate the viability of live satellite teleconferencing. All interested in attending are invited. Contact Shaffer at 356-5046 for more information. Shaffer discussed the current status of his survey of cities and companies that have refranchised since 1986. The purpose of the survey is to deter- mine what TCI/Heritage companies are offering in new franchises in the way of access services and provisions. Since these items can no longer be required by cities, it was thought that knowing what TCI and Heritage are doing in other cities would enable the BTC to make a more knowledgeable decision about how to proceed with the NPO matter. Shaffer said to date he has not located a city where TCI/Heritage have offered anything in the way of access services or provisions in new franchises. Part of the problem has been locating cities that are somewhat similar to Iowa City for comparison purposes. TCI is not forthcoming with such information and database companies who sell such information for as much as $1,500 also have difficulty obtaining this information. Shaffer said he hopes to have the survey as complete as he can make it by the next BTC meeting. On the NPO matter, Justice suggested the whole BTC get up to speed on understanding the issues and then a subcommittee could deal with specif- ics. Hall and other BTC members expressed an interest in getting Coun- cil's reaction to the BTC proceeding on the NPO course of action. It was decided a short communication would be sent to Council by Justis to this end. Justis requested Shaffer express to Blough the BTC's concern at not having a Heritage representative at their BTC meeting. CPC COMMENTS: None. HERITAGE REPORT: None. TRIANNUAL REVIEW REPORTS AND DISCUSSION: Shaffer said he has received final reports from Patton and Hall. Justis, Summerwill and. Shaffer are completing their reports. Twaler offered to 533 MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION MARCH 15, 1908 PAGE 4 help compile the reports into a sory bas" final Triannual Review report on an advi. s, The BTC accepted Twaler's offer unanimous) once he has received all reports he will send copies to BTC members so they can vote on recommendations from the OTC y' Shaffer said Put at the front of the report), to Council (which will be PUBLIC DISCUSSION: McGuire suggested whenever possible BTC members should attend NFLCP ferences because there are cable TV Board and Commission over attending these conferences and communicating with such inevitably assist the Commission and its members, membpeople ers from very glad to hear the Commission discussion throughout theirsmeeting. complimented Shaffer and his work. McGuire stated that Access Iowa will soon have a camera available fr check-out o , City meeting is April 10 at 1:00 P.M. in the Iowa CitThe next Access Y Public Library everybody is invited to attend, ADJOURNMENT:Moved by Patton, seconded Adjournment at 9:50 a.m, Respectfully sub fitted, Wil Drew Sha r BTS con - all will was She City Iowa and by Hall to adjourn. Unanimously approved, 6-5-3 ♦, a MINUTES RESOURCES CONSERVATION COMMISSION MARCH 14, 1988 MEMBERS PRESENT: Moreland, Throgmorton, Persson, Pelsang MEMBERS ABSENT: Duffy, Wittig STAFF PRESENT: Schoenfelder CALL TO ORDER: The meeting was called to order at 7:36 p.m. by Moreland, Chair. APPROVAL OF MINUTES: Throgmorton moved to accept the minutes of December 14, 1987, meeting as written; seconded by Persson, passed unanimously. PUBLIC AND MEMBER DISCUSSION: Public present: Amy Bell, U of I student and Joe Bolkom, U of I student. Both discussed recycling resources versus landfill options with Commission members. Discussions were general in nature with no specific recommenda- tions being made. COMMITTEE REPORTS: a. Media - No report. b. Energy Conservation Week - Pelsang reported that the grade school poster contest was a success and thanked all members for their par- ticipation. Posters will be brought to the next RCC meeting and, at the suggestion of Throgmorton, one to possibly six representative posters should be selected for framing and preservation. The remain- der shall be returned to the schools. Pelsang will prepare a list of thank you letter recipients and Moreland will prepare an RCC thank you letter. ELECTION OF OFFICERS: Election to be postponed to next meeting. OTHER BUSINESS: Members generally discussed municipal solid waste recycling and waste -to -energy. It was generally felt that this should be the next major focus of RCC study. Moreland suggested the RCC, again this year, co-sponsor the Law School Forum on Landfill and Groundwater Contamination scheduled for April 1, 1988. Members agreed the RCC should support this forum. Throgmorton also brought to the members' attention that on April 25, 1988, Charlie Williams, Energy Manager for the Chicago Planning Department, will speak at 10:45 a.m. in Roan 346 Jessup Hall at the U of I. ADJOURNMENT: There being no other business, the meeting was adjourned at 9:00 p.m. 53f1 MINUTES PARKS & RECREATION COMMISSION MARCH 9, 1988 MEMBERS PRESENT: Dotson, Henry, Hesse, Hradek, Malloy, Steinbrech, Weideman MEMBERS ABSENT: Watson, Willis STAFF PRESENT GUESTS PRESENT: FORMAL ACTION TAKEN: FEBRUARY'S MINUTES: PUBLIC DISCUSSION: Ellerbrock, Ertz, Howell, Kriz, Moran, Trueblood Susan E. Papke, Cheryll Clamon steinbrech reported that Craig Willis had made some comments about the minutes with respect to the objective set regarding the Parks and Recreation Foundation, and also iv to the wording, in general, of the other as objectives. Steinbrech stated that the objective, "Operation of the Park & Recreation Foundation", should be eliminated from the list. Mnved �.. by Wni�lem,_ �_ Susan E. Papke, a University of Iowa student, distributed e questionnaire for each commission member to complete, and stated it would assist her in completing a class assignment. Cheryll Clamon, a member of a subcommittee responsible for planning events for July 4th for the American Soviet Peace Walk, appeared before the Commission. She stated she would like to have someone from the Parks & Recreation Department designated as a contact person, one who would assist in the planning of recreational activities/events. Trueblood indicated he would contact her with a name of a staff person. Karen Hradek, as a private citizen, complimented the Recreation Division's private swim instructors, specifically Mike Geragosian, for doing an excellent job. As a representative of the Miller Orchard neighborhood, she stated the Benton Street culvert, located one-half block west of the Quik Trip, would be replaced by the city this year. After this work is completed, the neighborhood would like to volunteer their time in making this area into a mini -nature preserve, with the neighborhood maintaining it. She stated they wanted to apprise the Commission of their proposed plans. If approved, the work would not be done until this fall or early next spring. HUNTER'S RUN Trueblood reviewed a plat of the Hunter's Run Subdivision SUBDIVISION: as to land the developers propose to give to the City for parkland. The land consists of three parcels; a 4 acre parcel, a three acre parcel, and a six acre parcel. The four and three acre parcels would most likely remain as green space. The six acre parcel abuts 16 acres presently owned by the City, and could be developed into a neighborhood park. The Planning and Zoning Commission has voted to accept this proposal, pending approval of the Parks 6 Recreation Commission. Concern was expressed by commission members as to maintenance responsibilities. Weideman asked if there were covenants on the lots adjacent to the four and three acre parcels. Trueblood stated conditions could be set prior to acceptance of the property. Moved by Weideman, seconded by wrada4 ....vv•cu, vnan imuu5. Inls motion is contingent on conditions being placed upon adjacent lots regarding maintenance responsibilities. MAYOR'S YOUTH Trueblood reported that City Park has been recommended CANOE ACCESS/ as the site for the canoe access/boat dock. It will be BOAT DOCK PROJECT: located off the parking lot north of the park shop. At last month's meeting, it wa University of Iowa's Rowing Club consider a contribution to Mayor's required of the labor costs. They this assistance, due to the fact -2- s reported that the had been asked to Youth for the match will not be receiving that this particular 535 kind of dock is not appropriate to the club's activity. Malloy asked if this dock would have to be pulled out each fall. Trueblood stated it was his understanding that it was a free-floating dock and would not need to be taken out. Moved by W.4A..�------ 11 .. . . SWIM PASS FEES: Trueblood reviewed the proposals and information on swim fees, swim pass fees, and "punch card" proposal. Steinbrech stated the swim pass fees should be in relationship to other fees, be equitable, and provide an adequate amount of income. Weideman stated people have asked her if our fees are comparable to other communities. Trueblood stated the daily admissions fees are comparable, being slightly lower than the average. Swim pass fees were not really compared with other communities, because there are so many variables. Henry stated it was obvious a lot of time went into the preparation of this information and proposals, and felt the increase was logical and equitable. Moved by wpnry -.-A -3- .S,Rr Hradek asked if there were provisions for low income families. Trueblood stated the Department presently has some provisions for low income families, relative to swim lessons. Staff will be working to establish a general criteria for all Recreation fees, to accommodate low income citizens. PARKS & RECREATION Regarding the Parks and Recreation Foundation, Weideman reported thatt he tax FOUNDATION: exempt documents had been completed, and o officers were elected. Officers are: Craig Willis, President; Mary Weideman, Vice President; Deb Locker, Treasurer; and Daryl Henry, Secretary. The Foundation has accepted a bid from Technigraphics to publish the gift catalog. An Editorial Committee has been formed and will be working on solicitation of contributions. Members of the committee are Craig Willis, Mike Cilek, Mark Heffron, and Daryl Henry. Henry reported that Charles Pope declined to serve on the Foundation. Mr. Pope offered to help locate someone at Iowa -Illinois Gas & Electric Co. to serve. CHAIRMAN'S REPORT: Steinbrech reported that the Masonic Lodge will be conducting the official "laying of the cornerstone" ceremony at Mercer Park Aquatic Center on Saturday, April 9, at 10:00 a.m. Suggestions were given as to possible contents for the cornerstone capsule. -3- .S,Rr Steinbrech referred to the objective set as to non-resident fees. Trueblood stated he would put together information on what our current non-resident fees are, and present same at next month's meeting. DIRECTOR'S REPORT: Cornerstone Ceremony: Trueblood reviewed the proceedings of the laying of the cornerstone" ceremony. Swim Club: Trueblood reported that the Swim Club has been given tentative approval to have a major swim meet, that will entail closing the Mercer Park Aquatic Center for two days. The president of the Swim Club will present the Commission with an official proposal at next month's meeting. Mercer Park Aauatit Center: Trueblood extended an invitation to members to attend a tour of the Mercer Park Aquatic Center on Friday, March 11, at 2:00 p.m. Trueblood reported that due to the number of groups to be t of framedcorecognition would gnized on the ebecplaced inside the ation plaque, oMercer me rPark Aquatic Center, listing the various groups. IPRAIPRA Conference: Trueblood asked commission members to contact him 1f they were planning on attending the I.P.R.A. conference in Waterloo. He noted Craig Willis would be one of the presenters at the conference. RIVERFRONT Hradek reported that the Riverfront Commission had sent COMMISSION: a letter to the City Council regarding their stance on combining the Riverfront and the Parks & Recreation Commissions. They feel the two commissions have completely separate interests, and should not be combined. OTHER BUSINESS: Trueblood reported that the City Manager had implemented a program analysis and evaluationpolicy as a new initiative to enhance the city's long-range financial planning. The Forestry Division will be the first division to be evaluated. Steinbrech asked if the City Council received a copy of the Commissions minutes and the department's monthly reports. He stated these would make them aware of the amount of work involved, and the success of the recreational programs. Trueblood stated the City Council receives a copy of the minutes, but not the monthly reports. He will send a copy of the monthly reports to the City Manager, ADJOURNMENT: Moved by Hesse seconded by Henry to adjourn. Unanimous. Adjournment 8,50 p.m. -4- Y O CITY OF PARKS & RECREATION DEPARTMENT OW/\ C I TY 220 S. GILBERT IOWA CITY, IOWA 52240 (319) 356.5110 March 7, 1988 TO: Parks and Recreation Commissioners FROM: Terry Trueblood, Director RE: Swim Pass fees Attached are some proposals and information for your review, prior to our March 9th meeting. Although the proposed increases are quite substantial, especially when considering percentages, we feel they are not out of line, and could justifiably be increased even more. On the other hand, a more moderate approach could be preferable. Please review the enclosed materials carefully. We need your input as our liaisons to the public. Although we feel our proposals are appropriate, we are prepared to take your recommendation to the City Council. (Swim fees must now be adopted by ordinance, which means they must be approved by the Council). Thanks for your assistance. cc: Stephen J. Atkins, City Manager 535 V M 3-7-88' SWIM PASS FEES SUMMER PASSES: CURRENT PROPOSED RATIONALE Youth $25.00 $30.00 This price results in a "bargain rate" for youth who swim more than three times per week. Adult $31.00 $45.00 This price results in a "bargain rate" for adults who swim more than twice per week. Also, it amounts to 50 percent more than the youth pass. (The adult daily admission fee is double the youth fee). Family $50.00 $75.00 This price is the equivalent to one youth pass and one adult pass. A family pass accommodates four individuals. Lap $50.00 $55.00 This price is based on the cost of an adult pass, Plus 20%. The pass holder is admitted to the pool during all public swim times, as well as those times reserved for lap swimming. ANNUAL PASSES: Youth $44.00 $55.00 This price results in a "bargain rate" for youth who swim more than three times per week during the summer season, and more than once a week the remainder of the year. Adult $56.00 $80.00 This price is 50 Percent higher than the youth pass - the same ratio as summer youth and adult passes. Family $93.00 $135.00 This price is the equivalent 53.s u s r 3-7-88 SWIM FEES "PUNCH CARD" PROPOSAL In order to provide a compromise between the daily admission fees and the swim passes, we propose to introduce a new "punch card," providing 20 pool admissions at a 15% discount. CARD PRICE NORMAL PRICE (20 admissions, (20 admissions) YOUTH CARD $12.75 $15.00 ADULT CARD $25.50 i $30.00 This price amounts to three free admissions per card. �3S A P DAILY ADMISSIONS Outdoor Pools: Child (3-12) Youth (13-15) Adult (16+) Recreation Center: Child (3-12) Youth (13-15) Adult (16+) SWIM PASSES Summer: Youth Adult Family Lap Annual: Youth Adult Family Lap SWIM FEES A BRIEF HISTORY 1984 1985 1986 UPUOLcu J-i-uU Proposed 1987 1988 254 254 $24.00 504 $30.00 754 754 504 504 $45.00 504 $40.00 754 754 $ 1.00 $ 1.00 $ 1.25 $ 1.50 $ 1.50 504 504 $ 1.00 $ 1.00 754 504 504 $ 1.00 $ 1.00 754 504 504 $ 1.00 $ 1.00 $ 1.50 $20.00 $20.00 $24.00 $25.00 $30.00 $25.00 $25.00 $30.00 $31.00 $45.00 $40.00 $40.00 $48.00 $50.00 $75.00 $40.00 $40.00 $48.00 $50.00 $55.00 $35.00 $35.00 $42.00 $44.00 $55.00 $45.00 $45.00 $54.00 $56.00 $80.00 $75.00 $75.00 $90.00 $93.00 $135.00 $85.00 $85.00 $96.00 $99.00 $110.00 53.5 A M 3-7-88 SWIM PASS FEES Some information to consider: With the addition of the new pool, the number of "pool weeks" per year will increase by approximately 45%, and the number of "pool hours" will increase by approximately 51%. Between 1985 and 1987, the daily admission fees have increased an average of 110% (with a range of 50% to 200%). During that same time frame, swim pass fees have increased an average of 24% (with a range of 16% to 26%). Based on percentage increases to daily admission fees since 1985, the following swim pass fees are justifiable (applying the same percentages): SUMMER ANNUAL Youth $40,00 $ 70.00 Adult $56.25 $101.25 Family $84.00 $157.50 Lap $90.00 $191.25 Since the number of "pool hours" will increase by approximately 51% with the addition of the new pool, the following swim pass fees can be justified (applying a 51% increase to the current fees): SUMMER ANNUAL Youth $37.75 $ 66.44 Adult $46.81 $ 84.56 Family $75.50 $140.43 Lap $75.50 $149.49 S9-5