HomeMy WebLinkAbout1989-10-17 Bd Comm. minutes,
MINUTES
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PARKS & RECREATION COMMISSION
SEPTEMBER 20, 1989
MEMBERS PRESENT:
Henry, Hesse, Hradek, Steinbrech, Weideman,
Willis I
MEMBERS ABSENT:
Malloy, Watson, Welk
STAFF PRESENT:
Carroll, Kriz, Moran, Trueblood
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FORMAL ACTION
TAKEN:
Moved by Henry seconded by Steinbrech to
a prove the minutes of the August 9 1989
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meeting as written. Unanimous.
PARK/SPORTS
COMPLEX:
Trueblood gave a status report on the
selection of a firm for the schematic design
phase ,of the Proposed park/sports, complex. I,
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The committee interviewed the four, selected
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teams of firms on Monday, September 18 1989.
The
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committee is in the process of determining
the best team, and ameeting has been
scheduled for Monday, September 25, to make
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the final decision. Steinbrech asked if
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project cost estimates were included in the
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proposals. Trueblood stated there had not
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been a dollar amount stated, and that his
would be part of the first phase.
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25th ANNIVERSARY
A packet of information' was distributed to
CELEBRATION:
the ,commission regarding the upcoming 25th
anniversary celebration of the Robert A. Lee
Community Recreation. Center. Moran' gave a
summary of programs and activities planned
for October 11-15, 1989.
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1 BUDGET 1 PROCESS:
Various forms used in preparing the budget
were distributed, to the commission. Trueblood
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explained the purpose of each form and the
budget preparation process. Budget material
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will be distributed to the department the
second week of October. :Trueblood asked at
what level the commission wished to be
involved in the budget
process. Steinbrech
indicated receipt of, the Department Adjustment
forms would be sufficient, in that these forms
would set out the, budget changes being
requested and the reason why. Trueblood
stated copies would be provided to the
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commission.
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RIVERFRONT
COMMISSION REPORT:
Hesse reported: the River£ront Commission
would be
discussing the proposed Greek complex
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application, and the Planning_ and ,'Zoning
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Commission would be making a final decision
on this proposal at its October 19th meeting.
The river corridor trail is located in the
middle of IDOT's State Recreational Trail
Plan; therefore, there is a strong possibility
that some funding will be received from the j
area would have to be cleared of all debris.
IDOT for the trail. Melody Rockwell wanted I
to receive feedback from the Parks & f
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Recreation Commission with regard to Southgate
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Development's offer to exchange, land south l
of the CRANDIC Railroad and north of Napoleon
Park, between the Iowa River and S. Gilbert
Street for the Olympic Circle right-of-way.
his position due to his increasing obligations
Trueblood stated he received a call from Patt
Cain asking if the department was interested
in this possible exchange. Trueblood and
elsewhere. Henry had made initial inquiries
Bob Howell had walked through this, property,
and found it to be a very low lying area that
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is very heavily wooded with scrub trees.
REPORT:
Also, it was either a dump or fill area at
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one time and still has debris laying around
and protruding from the ground. Trueblood
stated he had indicated .to Patt Cain that
if the exchange was made the land, if
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developed at all, would not be done for
a number of years,. and the area would need
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a large amount of fill before anything could
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be: done with it.Trueblood indicated he
thought Patt Cain had written a letter setting
out the above facts which stated that before
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such an exchange would possibly be made, the
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area would have to be cleared of all debris.
PARK AND
Weideman reported: Craig Willis had resigned
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RECREATION
his position due to his increasing obligations
FOUNDATION'
elsewhere. Henry had made initial inquiries
REPORT:
with regard to funding, and Willis will help
in seeing that the gift catalog brochure is
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printed. There is a commission member vacancy
on the board which will need to be filled:
ICE SKATING
Trueblood reported that the meeting previously
FACILITY
scheduled for August 18th was cancelled, and
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COMMITTEE REPORT:
reset for 7:30 a.m., Wednesday, September
27th.
COMMISSION
Henry stated he had been asked about the
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status of a frisbee golf course. He stated
he 'told the individual that it had been
dropped from the plan and added to the Park
and Recreation Foundation wish list.
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Weideman expressed how she continues to be
impressed with the Mercer Park Aquatic Center
facility.
Hradek referred to a memo regarding the need
for a centrally located arts facility, and
expressed her support for such a facility. ;
She also stated she was impressed with the
fall brochure of the Parks and Recreation
Department; colorful and easy to read and
follow. Trueblood stated many nice i
compliments had been received from the public
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Willis asked if the commission was still
interested in pursuing the possibility of
doing a strategic planning session. The
consensus was that the interest still exists. ,I
Weideman suggested contacting the University
of Iowa Urban Planning Department to see if �! ;
they might have someone who could doit, and
Trueblood stated Clayton Ringgenberg had I
previously been suggested. i.
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Trueblood reported on the following:
Babe Ruth Diamond Project. The project is
nearing completion. The fence and lights
are still down, with the lights being II
scheduled , to be re -installed' Saturday, ` 3'
September 23. The dirt has been hauled in
and seeded. II
CDBG Projects. The Darkroom Accessibility
project was submitted for CDBG funding.
Reno Street Park. The purchase of the 1
property adjacent to Reno Street Park has
not been officially finalized by the City
council. The Montessori School is in the
process of purchasing the property, and upon
final approval by the City Council one-half
of the .purchase price will be paid to the
Montessori School.
Commission Vacancies. The terms of John
Watson and Mary Weideman expire. January 1,
1990, and the City 15 in the process of
advertising, the vacancies. Applications, for
thesevacanciesshould be submitted to the
City Clerk's office in the near future. i
Willis stated that both he and Fran were now 1
members of the School Board, and some
determination would need to be made as to
who would serve as the School Board i
representative on the commission. A
determination will be made before the next
commission meeting.
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IPRA State Conference. Next spring the state
conference nc will be held in Iowa- City. Bill
Steinbrech is responsible for planningand
implementing the Board and Commission
Workshop, and would welcome all suggestions
or assistance.
Meeting with Legal Department. Moran and
Trueblood met with the staff of the Legal
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Department to discuss pending items and other
potential areas where assistance might be
needed. These meetings will be held on a
regular basis. Staff would like to see some ,
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teeth put into the ordinance regarding posting
of flyers in the downtown area.
ADJOURNMENT:
Moved by Steinbrech, seconded by Hesse, to
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adjourn. Unanimous. The meeting adjourned
at 6:55 p.m.
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MINUTES
BOARD OF EXAMINERS OF PLUMBERS
JULY 27, 1989 i
ROBERT A. LEE RECREATION CENTER
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MEETING ROOM A ;
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MEMBERS PRESENT: Alberhasky, Croker, Dreckman, Muller
STAFF PRESENT: Boose
CALL TO ORDER:
The meeting was called to order at 4:15 PM by Chairman Alberhasky,
APPROVAL OF MINUTES OF LAST MEETING-
EETINGMoved
Movedby Dreckman, seconded by Muller to approve the minutes of the April 27, 19B9 meeting 7,
as submitted. The motion carried unanimously:: -
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APPROVAL OF AMENDMENTS TO THE 1988 UNIFORM PLUMBING CODE: I
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Muller suggested that the wording be changed in Section'401(a)1 to better clarity the intent
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that PVC pipe is only allowed to be used underground outside of a building. The other Board
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members concurred with this opinion and Boose agreed to alter the wording to clarify this I
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point.
Muller, suggested that a diagram be included immediately following Section 401(a)2D(2) to
clarity the requirements for filling around PVC sewer pipe. All board members agreed
Boose directed Board members attention to several other sections which were changed from
the past code. There were no further suggested changes.. Muller then moved that the
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amendments to the 1988 Plumbing Code be approved as amended at this meeting. Croker
seconded the motion. The motion passed unanimously.
DISCUSSION OF BLOCK AND ASSOCIATES STANDARDIZED PLUMBING TEST:
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it was moved by Muller and seconded by Dreckman to table this Item the
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until next meeting.
Motion passed unanimously.
OTHER BUSINESS:
Muller raised the problem of numerous unlicensed persons installing water heaters and
performing various other plumbing tasks: Various methods of combatting this problem were
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L discussed with no specific solutions agreed upon. it was generally agreed that enforcement
of the plumbing code in this area needs to be Improved. Boose suggested perhaps the Board
draft a letter of Information to be mailed to anyone advertising to do plumbing in the Iowa City
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publications.
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Dreckman moved for adjournment at 5:15 PM. Muller seconded. The motion carried and the
meeting was adiounned.
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PUBLIC DI
Jerry Hilgenbero of Smith Hilgenberg and Cilek Realtors offered to answer questions
from the Board. He stated a minl-van will be available to provide transportation to the
residence. In response to a question from Johnson, Hilgenberg stated there will not
be covered parking.
(Messier, arrived at 4:46 p.m.)
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BOARD DISCUSSION:
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Johnson asked. how the proposed residence differs from Oaknoll, which does on l
occasion have a parking problem. Rockwell responded that Oaknoll has a more active i
population while the proposed residence will have a more dependent population.
Winegarden stated that the findings of fact documented the off-street parking required
by the Ordinance will not be needed.
IOWA CITY BOARD OF ADJUSTMENT UR�jWy�
SEPTEMBER 13, 1989
CIVIC CENTER COUNCIL CHAMBERS
MEMBERS PRESENT: Galer, Johnson, Messier, Winegarden
MEMBERS ABSENT: Pelton
STAFF PRESENT: Rockwell, Boothroy, Gentry, Neff
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OTHERS PRESENT: Jerry Hilgenberg, Rod Graf, Robert Downer, Phil Phillips, Kim i
Merker, Bill IGndl, Nona France, Charles Heath, Fred Moore
CALL TO ORDER: l
Winegarden called the meeting to order at 7:35 p.m. Roll call was taken.
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CONSIDERATION OF THE MINUTES: i
Johnson moved to approve the July 18, 1989, Board of Adjustment minutes. Geier seconded. '
The motion passed unanimously by a 3-0 vote.
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SPECIAL EXCEPTION ITEMS: j
1. SE -8908. Public hearing on a request submitted by Curry Brandaw Architects for a
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special exception to permit modification of the off-street parking, requirements of the
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PDH-12zone for property located at the southwest intersection of Mormon Trek I�
Boulevard and Walden Road.
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Rockwell reviewed the staff report dated September 13, 1989, Staff recommended'
approval of SE -8908, a request to reduce the required off-street parking by 41% from
102 off-street parking spaces to 60. Staff based its recommendation on the low parking I
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demand that can be expected for the type of elderly housing proposed. -
PUBLIC DI
Jerry Hilgenbero of Smith Hilgenberg and Cilek Realtors offered to answer questions
from the Board. He stated a minl-van will be available to provide transportation to the
residence. In response to a question from Johnson, Hilgenberg stated there will not
be covered parking.
(Messier, arrived at 4:46 p.m.)
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BOARD DISCUSSION:
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Johnson asked. how the proposed residence differs from Oaknoll, which does on l
occasion have a parking problem. Rockwell responded that Oaknoll has a more active i
population while the proposed residence will have a more dependent population.
Winegarden stated that the findings of fact documented the off-street parking required
by the Ordinance will not be needed.
Minutes
Board of Adjustment
September 13, 1989
Page 2
Wlnegarden moved to approve SE -8908, a request to reduce off-street parking by
41 % from 102 off-street parking spaces to 60 for the proposed use of the property
located at the southwest, quadrant of the Mormon Trek Boulevard and Walden
Road intersection. Geier seconded. The motion passed unanimously by a 4.0
vote.
2. SE -8909. Public hearing on a request submitted by Hodge Construction on behalf of
property owners Bill and Cindy Duggan for a special exception to permit modification
of the front yard requirements in the RS -5 zone for property located at 9 Rita Lyn Court.
Rockwell reviewed the staff report dated September 13, 1989, Rockwell indicated that
she had received one phone call for information.- There were no objections. Staff
recommended approval of 5E-8909, a request for a special exception to modify the front ,
yard requirement from 20 feet to 2 feet along the west 79 feet of the Rochester Avenue
frontage to permit construction of a six-foot privacy fence, subject to the following
conditions: 1) that the reduction be restricted to the location of the fence as shown on
the submitted site plan, and 2) that the special exception apply only to the fence and
continue to be valid as long as the fence is not enlarged, extended or; otherwise
expanded.
PUBLIC DISCUSSION:
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Rod Graf, Mike Hodge Construction, showed photographs of the area to the Board.
In response to a question from Johnson, Graf stated that the fence should be attractive
and would consist of alternating vertical boards.
BOARD DISCUSSION:
Wlnegarden asked if City Council is considering changing the six-foot height
requirement for fences. Rockwell responded that the proposed Ordinance amendment
would not affect this property:
MOTION: Johnson moved to approve 5E-8909, a special, exception to permit
modification of the front yard requirements in the RS -5 zone for property located
at 9 Rite Lyn Court with conditions as recommended by staff. Messier seconded.
The motion passed unanimously by a 4-0 vote.
3. SE -8910. Public hearing on a request submitted by Neighborhood Centers of Johnson
l County: for a special exception to permit modification of the off-street parking
requirements in the P/RM-12 zone for property located at 2105 Broadway Street,
(Withdrawn at request of applicant.)
Minutes
Board of Adjustment
September 13, 1989
Page 3
Rockwell Informed the Board that on July 18, 1989, the Board of Adjustment approved
a neighborhood center use at 2105 Broadway Street, but denied the request to reduce
the parking requirement for this use. Since that date, Neighborhood Centers of
Johnson County had decided to excavate the basement of the Center, which increased
the number of required off-street parking spaces to 15. Neighborhood Centers of
Johnson County filed an application requesting a special exception to reduce the
parking requirement from 15 off-street parking spaces to 12 spaces. A reconfiguration
of the plans allowed for the 15 spaces to be Included while retaining sufficient
playground space. This resulted in the applicant's withdrawal of the request for a
special exception.
MOTION: Wlnegarden moved to withdraw SE -8910 at the request of the applicant.
Johnson seconded. The motion passed unanimously by a 4-0 vote.
VARIANCE ITEMS: I
1. VR -8901 Public hearing on a request submitted by Miriam Young for a variance to j
permit additional dwelling units in the RNC -20 zone for property located at 713 E. ;
Jefferson Street.
Rockwell reviewed the staff report dated September 13, 1989. She stated she had
Included with the agenda packet letters from neighboring property owners Nona France
and Mr. and Mrs. Gailardo who were in opposition to the proposed variance and a letter
from the applicant and an article on an Illinois court case regarding substandard lots.
She distributed a letter voicing opposition to the variance from Steven Haywood of 722
Iowa Avenue.
Doug Boothroy. City Housing Inspection Services, informed the Board that the structure
had been Inspected recently to determine Its general state. He said the building is
framed and generally completed on the exterior. The interior will require additional work
and .ls basically in the beginning stages, with the electrical and plumbing work not up
to code. Boothroy confirmed at Winegarden's query that the structure has been vacant
for 19 years and is not currently habitable. Geier asked if the November 1, 1989,
occupancy date ordered by the Court is possible for the applicant to achieve. Boothroy
Indicated it is probably not. In response to a question from Galer, Boothroy said the
enforcement of the court order is at the City's discretion.
Gentry asked Boothroy to clarify the applicant's position and the City's position
regarding the masonry wall in the center of the structure and the current plumbing in
the building. Boothroy stated that the City disagrees with the applicant's contention that
the masonry wall precludes the structure's use as a single-family dwelling. Boothroy
expressed his Department's opinion that this block wall can be changed without
harming the structure. He stated that the current plumbing does not appear to meet
code, but the storage of materials on the site prevented a complete Inspection. Gentry
asked for the status of the electrical work and the exterior of the structure. Boothroy
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Minutes
Board of Adjustment
September 13, 1989
Page 4
responded that the electrical work Is inadequate at this time and some exterior stairs
and roof rafters are beginning to decay.
PUBLIC DISCUSSION:
Robert Downer, attorney for applicant, stated that delays in the project can be attributed
to Jack Young's health. He provided a copy of a medical report from St. Luke's
Hospital in Cedar Rapids which he said Indicated that Mr. Young's physical condition
demonstrated a lack of ability to bring about the completion of the project. Downer
explained that the variance was not filed until late in June because It was determined
that neither he nor the Youngs would be available in July.
Downer stated that the fire wall begins in the basement and extends to the roof. He
indicated there is no guarantee that the floor levels will be even if the wall is opened
or that the structural integrity of the building will be maintained if doors are cut into the
fire wall. Downer expressed his understanding that four kitchens are roughed in even
though the plumbing and electrical work are not completed. He stated the four
bathrooms are virtually complete. Six legal parking spaces can be provided with relative
ease on the rear of the property.
Downer stated to use this structure as a single-family dwelling would deny all
reasonable use of the property as it is currently configured. The presence of the fire
wall limits a sensible layout for a single-family dwelling. The structure has no interior
stairs at this time. Hardship has resulted due to matters of health. Downer presented
a solution to impose a realistic deadline and grant the variance. , Completion of the
residence would bring about Improvement of the neighborhood. He gave the Board a
petition that had been passed through the neighborhood and consisted of signatures
of those without opposition to the completion of a four -unit structure.
Winegarden stated that self -Imposed hardship is an issue since the reconstruction has
not been completed over a 19 -year long process. Downer responded that health
deterioration could not be predicted and the current work was being done under proper
permits. In response to a question from Galer, Downer stated construction personnel
will probably be hired to help complete the projects, Gentry asked if assurances from
Downer and Mrs. Young could be given that the project would be completed in a timely
manner. Downer stated this would be a reasonable expectation. Downer
acknowledged that the November 1, 1989, deadline is not realistic, but he Indicated that
It would be possible to complete enough work to show that the project is proceeding
In due haste.
Phil Phillips. 714 and 722 Iowa Avenue, expressed his concern that the structure might
be converted to a single-family dwelling. He stated he believes single-family dwellings
rented to unrelated University students are the locations with the most irresponsible
behavior. He urged the Board to grant the variance to protect the public Interest.
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Minutes
Board of Adjustment
September 13, 1989
Page 4
responded that the electrical work Is inadequate at this time and some exterior stairs
and roof rafters are beginning to decay.
PUBLIC DISCUSSION:
Robert Downer, attorney for applicant, stated that delays in the project can be attributed
to Jack Young's health. He provided a copy of a medical report from St. Luke's
Hospital in Cedar Rapids which he said Indicated that Mr. Young's physical condition
demonstrated a lack of ability to bring about the completion of the project. Downer
explained that the variance was not filed until late in June because It was determined
that neither he nor the Youngs would be available in July.
Downer stated that the fire wall begins in the basement and extends to the roof. He
indicated there is no guarantee that the floor levels will be even if the wall is opened
or that the structural integrity of the building will be maintained if doors are cut into the
fire wall. Downer expressed his understanding that four kitchens are roughed in even
though the plumbing and electrical work are not completed. He stated the four
bathrooms are virtually complete. Six legal parking spaces can be provided with relative
ease on the rear of the property.
Downer stated to use this structure as a single-family dwelling would deny all
reasonable use of the property as it is currently configured. The presence of the fire
wall limits a sensible layout for a single-family dwelling. The structure has no interior
stairs at this time. Hardship has resulted due to matters of health. Downer presented
a solution to impose a realistic deadline and grant the variance. , Completion of the
residence would bring about Improvement of the neighborhood. He gave the Board a
petition that had been passed through the neighborhood and consisted of signatures
of those without opposition to the completion of a four -unit structure.
Winegarden stated that self -Imposed hardship is an issue since the reconstruction has
not been completed over a 19 -year long process. Downer responded that health
deterioration could not be predicted and the current work was being done under proper
permits. In response to a question from Galer, Downer stated construction personnel
will probably be hired to help complete the projects, Gentry asked if assurances from
Downer and Mrs. Young could be given that the project would be completed in a timely
manner. Downer stated this would be a reasonable expectation. Downer
acknowledged that the November 1, 1989, deadline is not realistic, but he Indicated that
It would be possible to complete enough work to show that the project is proceeding
In due haste.
Phil Phillips. 714 and 722 Iowa Avenue, expressed his concern that the structure might
be converted to a single-family dwelling. He stated he believes single-family dwellings
rented to unrelated University students are the locations with the most irresponsible
behavior. He urged the Board to grant the variance to protect the public Interest.
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Minutes
Board of Adjustment
September 13, 1989
Page 5
Kim Marker, 726 and 604 Iowa Avenue, expressed his belief that four one -bedroom
apartments with proper off-street parking would help make a more serene atmosphere
than would result from forcing the owner to recover costs by renting a single unit to a
larger number of individuals. He stated he is not opposed to the variance.
Bill IGndl, 722 East Jefferson Street, expressed his frustration at the number of years the
project has been ongoing. He stated that the owner should be ordered to hire
contractors to complete the work for one unit as called for in the Code.
Nona France, 717 East Jefferson Street, expressed her objection that the property has
been a continual eyesore. She stated the situation speaks for the owner's upkeep of
property. She expressed concern regarding noise and how a four -unit structure would
detract from the value and character of adjoining properties.
BOARD DISCUSSION:
Rockwell asked if it would be possible to construct six lawful parking spaces on the
property. Boothroy stated that it might be possible, but this would need to be verified.
Winegarden Indicated that he did not feel any of the required conditions to demonstrate
hardship were met by the applicant. Geier expressed concern that if the variance were
to be granted, the work would need to be completed in a timely manner. Geier asked
what would happen if the construction were to stall nearer to completion of a four -unit
dwelling. Boothroy responded that the closer the project is to completion, the greater
the vested rights to complete it as a four -unit structure.
MOTION: Messier moved to approve VR -8901, a request submitted by Miriam
Young for a variance to permit additional dwelling units in the RNC -20 zone for
property located at 713 East Jefferson Street. Wlnegarden seconded. The motion
to approve was denied by a1-3 vote (Geier voting in the affirmative).
2 VR -8902 Public hearing on a request submitted by Charles Heath for a variance to
permit additional dwelling units in the RS -8 zone for property located at 814 Davenport
Street.
Rockwell reviewed the staff report dated September 13, 1989. Staff recommended that
the variance requested to increase the density of the lot at 814 Davenport Street be
denied. Rockwell indicated that a letter in opposition to the variance from Donita
Langholdt was in the agenda packet. She stated Langholdt subsequently submitted a
letter saying she would withdraw her opposition if the property would revert to a duplex
In the event of future sale and no exterior changes would be allowed. Rockwell had
received phone calls in favor of the variance from neighboring property owners: Vera
Northrup of 410 North Lucas Street, Sara Lenz of 820 Davenport Street, and Debra
Kennedy, 732 Davenport Street.
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Minutes
Board of Adjustment
September 13, 1989
Page 5
Kim Marker, 726 and 604 Iowa Avenue, expressed his belief that four one -bedroom
apartments with proper off-street parking would help make a more serene atmosphere
than would result from forcing the owner to recover costs by renting a single unit to a
larger number of individuals. He stated he is not opposed to the variance.
Bill IGndl, 722 East Jefferson Street, expressed his frustration at the number of years the
project has been ongoing. He stated that the owner should be ordered to hire
contractors to complete the work for one unit as called for in the Code.
Nona France, 717 East Jefferson Street, expressed her objection that the property has
been a continual eyesore. She stated the situation speaks for the owner's upkeep of
property. She expressed concern regarding noise and how a four -unit structure would
detract from the value and character of adjoining properties.
BOARD DISCUSSION:
Rockwell asked if it would be possible to construct six lawful parking spaces on the
property. Boothroy stated that it might be possible, but this would need to be verified.
Winegarden Indicated that he did not feel any of the required conditions to demonstrate
hardship were met by the applicant. Geier expressed concern that if the variance were
to be granted, the work would need to be completed in a timely manner. Geier asked
what would happen if the construction were to stall nearer to completion of a four -unit
dwelling. Boothroy responded that the closer the project is to completion, the greater
the vested rights to complete it as a four -unit structure.
MOTION: Messier moved to approve VR -8901, a request submitted by Miriam
Young for a variance to permit additional dwelling units in the RNC -20 zone for
property located at 713 East Jefferson Street. Wlnegarden seconded. The motion
to approve was denied by a1-3 vote (Geier voting in the affirmative).
2 VR -8902 Public hearing on a request submitted by Charles Heath for a variance to
permit additional dwelling units in the RS -8 zone for property located at 814 Davenport
Street.
Rockwell reviewed the staff report dated September 13, 1989. Staff recommended that
the variance requested to increase the density of the lot at 814 Davenport Street be
denied. Rockwell indicated that a letter in opposition to the variance from Donita
Langholdt was in the agenda packet. She stated Langholdt subsequently submitted a
letter saying she would withdraw her opposition if the property would revert to a duplex
In the event of future sale and no exterior changes would be allowed. Rockwell had
received phone calls in favor of the variance from neighboring property owners: Vera
Northrup of 410 North Lucas Street, Sara Lenz of 820 Davenport Street, and Debra
Kennedy, 732 Davenport Street.
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Minutes
Board of Adjustment
September 13, 1989
Page 6
PUBLIC DISCUSSION:
Charles Heath, 814 Davenport Street, presented the Board with a letter of support from
a neighboring property owner and a letter from the original tenant of the unit in
question. Heath stated he applied for the original building permit in 1977 and reapplied
in 1978 after he had changed his plans to make the structure a split level. He has lived
in one unit while renting out the two other units.Heath stated he provides adequate
parking for his tenants. He indicated that he has received no complaints from
neighbors over the past nine years. i
Winegarden asked if the Board could condition the approval based on the event of I'
future sale. Boothroy stated there would be enforcement problems and the new owner
- would have expectations that the purchase was for a tri-plex. Gentry stated that the
Board probably does not have this authority.
Fred Moore, 1106 East Fairchild Street, stated his sister lives across the street from the i
property in question. He indicated that traffic and congestion have been Increasing '
problems in the area. He expressed his belief that it would not be an acceptable j },
precedent to approve this variance.
BOARD DISCUSSION:
Messier stated he did not feel that Heath attempted to deceive the City. He indicated
he was inclined to vote to approve the variance because the situation had existed for
ten years without causing problems for the neighborhood: Johnson expressed her
concern over the possibility of future changes in ownership and traffic problems.
Winegarden stated he did not feel the application legally menthe hardship requirements
for a variance.
MOTION: Winegarden moved to approve VR -8902, a variance request to Increase
the density ,of the lot at 814 Davenport Street to a three -unit dwelling. Geier
seconded. The motion was denied by a 1.3 vote (Messier voting In the
affirmative).
BOARD OF ADJUSTMENT INFORMATION:
Rockwell Informed the Board that the procedures discussion had been scheduled to be held
In the City Legal Department on October 11, 1989. The Board agreed to meet at 10:00 a.m.
on that date. Rockwell indicated that notice will be sent regarding the meeting date and time.
ADJOURNMENT:
Winegarden moved and Messier seconded the motion to adjourn the meeting at 7:01 p.m.
Motion carried by acclamation.
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David Winegarden, Chairperson
Melod Rp cwe Secretary
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MINUTES
IOWA CITY PUBLIC LIBRARY
BOARD OF TRUSTEES
REGULAR MEETING
THURSDAY, SEPTEMBER 28, 1989 - 4:00 P.M.
CONFERENCE ROOM
MEMBERS PRESENT: Buchanan, Cox, Gelman, Stein, Hobart, Moyers, Swaim
MEMBERS ABSENT: Reed, Pacha
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STAFF PRESENT: Eggers, Craig, Jehle, Carter, McGuire, Penick, Sales, Green,
Spazianl
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OTHERS PRESENT: Steve Greenleaf, Secretary, FRIENDS of the Iowa City Public
Library; Andrea Halverson, Library School practicum student
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CALL TO ORDER:
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President Gelman called the meeting to order at 4:05 p.m. Minutes of the regular meeting of
August 24, 1989, were approved. Swaim/Buchanan, Disbursements for August were approved.
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Stein/Moyers.
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DIRECTOR'S REPORT:
1. The Open Access program begins October 1. We expect a lot of business from area
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residents (at 800 per loan), but we have received a ruling from the State Library that
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the library Is not obligated to serve fee card holders from other libraries. This prevents
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residents of communities which do not support library service from buying a cheaper
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non-resident card at another library and then using it as [CPL.
2. Three recent projects have been completed with the assistance of the Iowa Cit
community schools: 1) our annual Parent Letter was sent with the School District's fall
newsletter to all parents of students in kindergarten through 12th grade; 2) at a meeting
of all school librarians, Barb Black, Young Adult Librarian, presented a policy statement
regarding Iowa City Public Library services to public school teachers and librarians; and
3) Debb Green coordinated a drive to get all area kindergarten children to sign up for
library cards. Almost all kindergarten classes in the district were visited by a member `
from the Iowa City Public Library's Children's Room staff or by the Children's Librarians
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from the Coralvilie and North Liberty public libraries. This project was done in
celebration of The Year of The Young Reader.
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3. The library staff is again organizing a team for the Hospice Road Race on October 29.
Any Trustee, staff member, family member or friend is encouraged to join team #521
to help the library maintain Its two-year record of raising the most money and having
the most participants of any non-profit team. The library hopes to maintain possession
of the BIII Rogers Traveling Shoe trophy, which was wrested away from the Iowa City
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Pessimists following last year's race.
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Ubrary Board of Trustees
September 28, 1989
Page 2
4. AV Coordinator, Dewey McGuire, will serve as the Library's representative on the PAN
local access TV Board of Directors.
5. Board member Ellen Buchanan's local history video series, 'Tell Me Your Story," has
received publicity in area newspapers and the new Iowa City Magazine. This series has
been running regularly on the library's Channel 20 and one set of videotapes has been
cataloged and added to the collection.
PRESIDENT'S REPORT:
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President. Gelman thanked staff and Board members for their attendance at the annual
reception for Foundation donors which was held on September 10.
Gelman reported that he had attended a City Council meeting during early September and
addressed the Council regarding the Library's growth during the past year as shown In the
Library's FY89 Annual Report.He received positive comments from the Council regarding the
contents of the report. - - —
Gelman `discussed the remaining urban renewal parcel and how its development could Impact
the library.' The development of this parcel directly across the plaza from the library Is of.
interest and concern to the Trustees. A' community arts center would be compatible and
complementary to the Library's role in the community..
FRIENDS REPORT:
'Greenleaf reported that FRIENDS of the Library now boasts a membership of over 900, but is
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in the process of planning a membership drive for later this year. Planning has begun for the
volunteer recognition event which will be held in March, 1990:
Two special projects which the FRIENDS are sponsoring this year Include the Let's Talk About
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It book discussion series in October and November and the Literacy Training program which
will take place in the spring. At least 20 volunteers will be trained to teach adults to read. The
next library booksale will be on October 28 in the library's garage.
FOUNDATION REPORT:
Sales reported that nearly 200 people attended the reception on September 10. The
Foundation's Annual Report was mailed to all donors In early September. Nearly $6,000 In gifts
has been received as a direct result of this mailing. A mailing in late October will target 10,000
prospective donors.
COMMUNICATIONS:
A note was received from Gary Sanders requesting that Sunday library hours be expanded -
more hours per Sunday and more Sundays open per year.
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Library Board of Trustees
September 28, 1989
Page 3
CHILDREN'S READING MONTH:
Tom Cilek, representing the Hills Bank & Trust Company, reviewed plans for the bank's second
annual Children's Reading Month, which will run from October 25 through November 16. This
is an area-wide effort to promote reading and literacy to people of all ages. Scheduled events
Include: the Community Read-in on Wednesday, November 15, from 10:00 to 10:15 a.m.; a
presentation by Jim Trelease for city teachers and the general public on November 16; and
book talks scheduled for October 25, November 1, 8, and 15. The Iowa City Public Library
and the Coralville Library are among a long list of co-sponsors supporting this community
effort. i
PRELIMINARY FY91 BUDGET DISCUSSION:
The Board began a lengthy and thorough. review and discussion of library needs in view of
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continued increases in almost all key service Indicators. Each departmental coordinator gave'
an overview of the needs within his/her department. Items discussed were: additional staffing,
both permanent and hourly pay; equipment replacement; planning for replacement of furniture l
and carpeting; planned computer upgrades; rearrangement and remodeling to provide office ;
use space for the Development Office and the Children's Services Coordinator; remodeling of-
circulation desk to allow an additional check-out station.
The Board recessed at 6:30 for dinner and reconvened at 7:15 to continue the discussions
Cox and Buchanan were unable to return for the evening session, a
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The Board discussed the most pressing needs of the library and what might be included in the
Library's FY81 budget request. Staff was Instructed to prepare the library's budget request
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based on the preliminary priorities established at the meeting.
A Special Library Board of Trustees meeting was set for Wednesday, October 18, at 4:00 p.m.. ................
for further discussion of the FY91 budget request.
I�D�51
MINUTES
IOWA CITY RIVERFRONT COMMISSION
SEPTEMBER 20, 1989 - 5:30 P.M.
ROOM B, IOWA CITY PUBLIC LIBRARY
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MEMBERS PRESENT: Bruner, Horton, Jones, O'Brien, Wachal, Willis
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MEMBERS ABSENT: Buckley, Hesse, Rebal, Stroh
STAFF PRESENT: Rockwell, Meyering
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GUESTS PRESENT: Naomi Novick
RECOMMENDATIONS TO COUNCIL:
1. The Riverfront Commission recommends to Council that the Iowa City area State
Legislators be contacted asking for reintroduction of legislation from last year requiring
it
an agricultural setback from waterways to improve water quality for municipalities such
as Iowa City, which are dependent upon rivers as a source of water.
2. The Riverfront Commission recommends to Council to accept the land adjacent to
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Napoleon Parkin exchange for Olympic Circle as proposed by Myles Braverman of
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Southgate Development, and to retain the land in its natural state.
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CALL TO ORDER AND INTRODUCTIONS:
Wachai called the meeting to order at 5:34 p.m, and introduced Naomi Novick to the
Commissioners.
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REVIEW AND APPROVAL OF JULY 19, 1989, MINUTES:
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MOTION: Horton moved to approve the minutes of the July 19, 1989, Riverfront Commission
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meeting as submitted. O'Brien seconded the motion. The minutes were unanimously
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approved.
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jDISCUSSION OF FY90 WORK PLAN:
River Corridor Trail System Committee
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Jones reported that Hunter Rawlings' speech of September 19, 1989, stressed a major
development of pathways on campus Including the area near the Main Library and a trail from
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the footbridge at Highway 6 to the Dental Building. He expressed the opinion that a mutual �
desire for an alliance exists between Rawlings and the Riverfront Commission,
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ORC Study Committee
Jones discussed the letter he had written concerning the disagreement between the
Commission and the City Department of Housing and Inspection Services on the interpretation
of the setback requirement. He stated that he had re -read the Ordinance, and concluded that
the differences of opinion are worth seeking legal counsel, or considering seeking assistance
from the, Zoning Interpretation Panel..Jones explained that the ORD zone was enacted in
response to the Stanley Study which stressed the Importance of the setback buffer/green area
j along the river.
MOTION: Jones moved to have Wachal send a letter from the Riverfront Commission to the
Zoning Interpretation Panel to request a decision on Interpretation of the setback requirements.
O'Brien seconded the motion. The motion carried unanimously,
DISCUSSION OF PROGRAM DIVISION STATEMENT:
nocxwea stated that changes Included in last year's statement were the addition of the word
"tributarles", and mention of activities in Johnson County, rather than exclusively in Iowa City.
O'Brien considered the second paragraph in the statement meaningful, and asked what the
Commission is doing as lar as drainage is concerned. He also expressed concern about the
need for dredging the Iowa River, Jones stated that what is needed for this problem are
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Iowa City Riverfront Commission
September 20, 1989
Page 2
Streambank Erosion Control Committee
Wachal brought up the subject of a seminar on wetlands, Rockwell reported thatBarry
Beagle's discussions with the Corps of Engineers
revealed that there is an apparent lack of
Information on which areas in Iowa are designated as wetlands and what criteria is
used in
enforcing wetland preservation. Rockwell stated It would be helpful to have
a seminar with
people from the Corps of Engineers and the Department of Natural Resources. Bruner
considered it a timely idea. Rockwell said she would try to make arrangements for
the meeting
In the second or third week in November,
Fundraising Committee
O'Brien stated that the City Council should be made aware of the $200,000 owed to the
Riverfront Commission.
MOTION: O'Brien moved for staff to gather background Information and documentation in
order to request the $200,000 loan
repayment owed to the Riverfront Commission from the City
Council. Jones seconded the motion. The motion carried unanimously.
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Fishing Access Committee
Jones reported that there are many brush piles which have not been picked up in Sturgis Far ry
Park following the Mayor's Youth cleanup of the
area, but the river can still be seen and it
provides wildlife habitat, so the situation is not bad. Jones also reported that the Maiden
Lane
area on Ralston Creek has been cleaned up. -
ORC Study Committee
Jones discussed the letter he had written concerning the disagreement between the
Commission and the City Department of Housing and Inspection Services on the interpretation
of the setback requirement. He stated that he had re -read the Ordinance, and concluded that
the differences of opinion are worth seeking legal counsel, or considering seeking assistance
from the, Zoning Interpretation Panel..Jones explained that the ORD zone was enacted in
response to the Stanley Study which stressed the Importance of the setback buffer/green area
j along the river.
MOTION: Jones moved to have Wachal send a letter from the Riverfront Commission to the
Zoning Interpretation Panel to request a decision on Interpretation of the setback requirements.
O'Brien seconded the motion. The motion carried unanimously,
DISCUSSION OF PROGRAM DIVISION STATEMENT:
nocxwea stated that changes Included in last year's statement were the addition of the word
"tributarles", and mention of activities in Johnson County, rather than exclusively in Iowa City.
O'Brien considered the second paragraph in the statement meaningful, and asked what the
Commission is doing as lar as drainage is concerned. He also expressed concern about the
need for dredging the Iowa River, Jones stated that what is needed for this problem are
/770
Iowa City Riverfronl Commission
September 20, 1989
Page 3
complaints from citizens and legislation to control the behavior of farmers, who contribute to
the problem. Rockwell noted that farmland erosion contributed to sedimentation occurring in
the river and to higher levels of farm chemicals such as fertilizers, pesticides and herbicides,
in the river water.
MOTION: Jones moved to recommend that the City Council contact Iowa City area State
Legislators asking for reintroduction of legislation from last year requiring an agricultural
setback from waterways to improve water quality for municipalities such as Iowa City, which
are dependent on rivers as a source of water. O'Brien seconded the motion. The motion
carried unanimously.
MOTION: Bruner moved to approve the Riverfront Commission's Program Division Statement
as submitted by staff. Horton seconded the motion. The motion carried unanimously.
REPORT ON STATE-WIDE RECREATIONAL TRAIL PLAN:
Bruner passed out a Resource Enhancement and Protection Act program brochure and
commented that every city should have a representative on a County Committee for REAP
funding. Rockwell said she thought it would be helpful to read through the brochure to see
how the Commission fits In, and then work with the Johnson County Conservation Board to
target funding.
Rockwell stated that she went to a meeting in Washington, Iowa in August in which the State -
Wide Plan for Recreational Trails was unveiled. She said the Iowa River Corridor through
Johnson County was given a high priority. At Stroh also attended the meeting and noted
that it was good news to have Iowa City located smack dab in the middle of the preferred
corridor. Stroh thought a brochure, showing at a glance what the Commission is working on,
would be helpful for raising public awareness and private funding for the Iowa River Corridor
Trail. Wachat said he also thought a brochure was necessary.
DISCUSSION OF GREEK COMPLEX DEVELOPMENT PLAN:
Wachal noted that the Greek Complex development project will be discussed at the October
19, 1989, Planning and Zoning Commission meeting, and that the Commission should prepare
a recommendation to send to the meeting taking a stance against the plan because the site
Is located on the last remaining wetlands. Rockwell said a former Corps of Engineers
employee had noted to City staff that there should be some concern about allowing a trail
through the wetlands, and if allowed at all, it should be limited to a raised boardwalk. Rockwell
noted that the plan indicates construction of an asphalt trail.
Jones stated that there is already too much pavement along the wetlands, and that the
developed part of the proposed Greek Complex lot appears to be 50 percent paved. He said
stormwater retention systems are needed, especially since the creek is fragile. Jones also
stated that the Commission may want to say something positive about the plan, noting that the
objections are not related to encouraging public access on the river. The impact is not bad
because of the setback, but because of the great quantity of Impervious surface Increasing
runoff Into a fragile tributary.
1770
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Iowa City Riverfronl Commission
September 20, 1989
Page 3
complaints from citizens and legislation to control the behavior of farmers, who contribute to
the problem. Rockwell noted that farmland erosion contributed to sedimentation occurring in
the river and to higher levels of farm chemicals such as fertilizers, pesticides and herbicides,
in the river water.
MOTION: Jones moved to recommend that the City Council contact Iowa City area State
Legislators asking for reintroduction of legislation from last year requiring an agricultural
setback from waterways to improve water quality for municipalities such as Iowa City, which
are dependent on rivers as a source of water. O'Brien seconded the motion. The motion
carried unanimously.
MOTION: Bruner moved to approve the Riverfront Commission's Program Division Statement
as submitted by staff. Horton seconded the motion. The motion carried unanimously.
REPORT ON STATE-WIDE RECREATIONAL TRAIL PLAN:
Bruner passed out a Resource Enhancement and Protection Act program brochure and
commented that every city should have a representative on a County Committee for REAP
funding. Rockwell said she thought it would be helpful to read through the brochure to see
how the Commission fits In, and then work with the Johnson County Conservation Board to
target funding.
Rockwell stated that she went to a meeting in Washington, Iowa in August in which the State -
Wide Plan for Recreational Trails was unveiled. She said the Iowa River Corridor through
Johnson County was given a high priority. At Stroh also attended the meeting and noted
that it was good news to have Iowa City located smack dab in the middle of the preferred
corridor. Stroh thought a brochure, showing at a glance what the Commission is working on,
would be helpful for raising public awareness and private funding for the Iowa River Corridor
Trail. Wachat said he also thought a brochure was necessary.
DISCUSSION OF GREEK COMPLEX DEVELOPMENT PLAN:
Wachal noted that the Greek Complex development project will be discussed at the October
19, 1989, Planning and Zoning Commission meeting, and that the Commission should prepare
a recommendation to send to the meeting taking a stance against the plan because the site
Is located on the last remaining wetlands. Rockwell said a former Corps of Engineers
employee had noted to City staff that there should be some concern about allowing a trail
through the wetlands, and if allowed at all, it should be limited to a raised boardwalk. Rockwell
noted that the plan indicates construction of an asphalt trail.
Jones stated that there is already too much pavement along the wetlands, and that the
developed part of the proposed Greek Complex lot appears to be 50 percent paved. He said
stormwater retention systems are needed, especially since the creek is fragile. Jones also
stated that the Commission may want to say something positive about the plan, noting that the
objections are not related to encouraging public access on the river. The impact is not bad
because of the setback, but because of the great quantity of Impervious surface Increasing
runoff Into a fragile tributary.
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Iowa City Riverfront Commission
September 20, 1989
Page 4
MOTION: Jones moved to send a memo to the Planning and Zoning Commission concerning
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the Greek Complex Plan addressing problems associated with drainage and wetlands, and
contradictions with the Comprehensive Plan, but also stating that it is a positive step forward
to observe the setback along the river which was incorporated in the plan. Horton seconded
the motion. The motion carried unanimously.
UPDATE ON OLYMPIC CIRCLE - RIVERFRONT LAND EXCHANGE:
Rockwell commented on a letter from Southgate Development. Southgate had dedicated the
street Olympic Circle to the City, but now would like to reclaim the land in exchange for the
land adjacent to Napoleon Park, Rockwell noted that this land is heavily wooded and debris
ridden, but that Southgate has proposed to clean it up. Jones expressed approval for the
exchange. Willis wondered why the Parks & Recreation Commission was not Involved.
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Rockwell responded that they are, but do not see any recreational value in terms of soccer
fields or ball diamonds for this tract of land.
MOTION: Bruner moved to recommend to City Council to accept the land adjacent to
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" Napoleon Park in exchange for Olympic Circle as proposed by Myles Braverman of Southgate
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Development, and retain the land in its natural state. Jones seconded the motion. The motion
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carried unanimously.
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COMMISSIONERS' REPORTS;
Wachal stated that an environmentalist had noted that a construction company, doing work
between Summit Street and Kirkwood was dumping dirt from the site into the river. He stated i
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that the Department of Natural Resources is doing something about it, but that the Commission
should convey the Information to the Board of Supervisors, There was a general consensus
to do so.
ADJOURNMENT
The meeting was adjourned at 6:40 p.m.
Minutes submitted by Mary Ann Meyering.
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MINUTES f^
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PLANNING &ZONING COMMISSION
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OCTOBER 5, 1989 - 7:30 P.M. ' 1
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CIVIC CENTER COUNCIL CHAMBERS --'
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MEMBERS PRESENT: Clark, Cooper, Hebert, Reid, Scott
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MEMBERS ABSENT: Cook, Dierks
STAFF PRESENT: Moen, Rockwell, Gentry, Neff
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CALL TO ORDER:
Chairperson Scott called the meeting to order at 7:45 p.m.
RECOMMENDATIONS TO COUNCIL:
1. Recommend approval by a 4-1 vote (Clark voting in the negative) of S-8911, a City -
initiated request for approval of the preliminary and final plat of Sycamore View, a 7-_.
lof residential subdivision on the west side of First Avenue south of J Street.
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2. Recommend approval by a 5-0 vote of S-8927, an application submitted by Mercy
Facilities for apreliminary Large Scale Non -Residential Development (LSNRD) plan for
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Centre Market Block subject to approval by the Board of Adjustment of reduction of the
front yard requirement on Van" Buren Street,and compliance with the Storm weter
Management Ordinance.
3. Recommend approval by a 5-0 vote of S-8931, a final plat for Hidden Valley
Subdivision, a 1.9 acre, 5 -lot residential subdivision located on and north of Rochester
Avenue and on Windsor Court extended.
4. Recommend approval by a 5-0 vote of 8-8933, an application submitted by Southgate
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Development Company for approval of a final Large Scale Non -Residential Development
plan for Lots 10, 11, and 12, Block 5 and Lot 1, Block 6,'a resubdivision of portions of
Blocks 5 and 6, Braverman Center, Parts One and Two,
5. Recommend approval by a 5-0 vote of an amended Conditional Zoning Agreement for
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First and Rochester, Part Three as presented by First Assistant City Attorney Gentry with
the condition that the agreement provide for 29 lots and with the addition of language
to clarify that the document will supersede private covenants.' !
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6. Recommend approval by a 5-0 vote of V-8906, a City4nitiated application to vacate ten
feet of the right-of-way of Linn Street between Harrison Street and Ralston Creek and
ten feet of the right-of-way of Harrison Street between Maiden Lane and Unn Street.
PUBLIC DISCUSSION OF ANY ITEMS NOT ON THE AGENDA:
There was none.
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Planning & Zoning Commission
October 5, 1989
Page 2
CONSIDERATION OF THE MINUTES OF THE SEPTEMBER 21, 1989, MEETING:
Cooper moved to adopt the minutes as amended. Held seconded. The motion carried
5-0.
DEVELOPMENT ITEMS:
1. S-8911. Public discussion of a City -initiated request for approval of the preliminary and
final plats of Sycamore View, a Not residential subdivision on the west side of First
Avenue south of J Street (45 -day and 60 -day limitation periods: waived).
Moen reviewed the staff reported dated October 5,1989. She stated that Cook had
Inquired at the October 2, 1989, informal meeting whether the sanitary sewer easement
could be included in the access drive. Moen said the Public Works Department prefers
not to place sanitary sewer lines under significant sections of pavement to avoid the
cost of future restoration if future repairs are required. Staff believes the lots are of
sufficient depth so as not to constrain the future owners in the construction of their -
homes. Staff recommended the preliminary and final plats of Sycamore View be
approved.
Public discussion was opened at 7:49 p.m.
There was none.
Public discussion was closed at 7:49 p.m.
Hebert moved to approve both the preliminary and final plats for Sycamore View.
Held seconded.
Clark expressed his endorsement of the City's position in providing housing for low and
<< moderate Income households, but stated he has unanswered questions about this
development. His questions Include how much it will cost to develop these lots, what
the cost of the housing will be,.how affordable the housing will be, are funds available
to make it more affordable, and can the City legally sell property below market price.
He stated that he believes the project Is proceeding too quickly and without long-range
planning. Clark Indicated that he understands that these concerns are not within the
parameters of the Planning and Zoning Commission's authority. However, as a citizen
he feels that many of these concerns need to be addressed before the project goes any
further. Clark indicated that he cannot vote for the project even though he recognizes
the need for this type of housing.
Scott stated that he was not sure if staff would have the answers to all of Clark's
questions. He indicated that one element of the project is to have the City reduce or
absorb some of the cost if necessary. Scott stated he would vote In favor of the plats
to allow the City to proceed with the project.
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Scott stated that he was not sure if staff would have the answers to all of Clark's
questions. He indicated that one element of the project is to have the City reduce or
absorb some of the cost if necessary. Scott stated he would vote In favor of the plats
to allow the City to proceed with the project.
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Public discussion was closed at 8:07 p.m.
Planning & Zoning Commission
October 5, 1989
I Page 3
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Hebert stated that he shares some of Clark's concerns, but he Indicated he would vote
in favor of the project because the effort to provide affordable housing needs to be
made.
Cooper stated that he also shares some of Clark's concerns, but he agreed with Hebert j
that the process needs to begin.
The motion carried 4.1. (Clark voting in the negative.) r
F 2. 5-8927. Public discussion of an application submitted by Mercy Facilities for approval f
of a preliminary Large Scale Non -Residential Development (LSNRD) plan for Centre
Market Block (45 -day limitation period: waived).
Rockwell reviewed the staff report dated October 5, 1989. She indicated that stall Ii
encouraged the applicant to replace and add plantings, particularly to soften the south
and west sides of the proposed five -level parking ramp. Staff recommended approval
subject to 1) Board of Adjustment approval of a reduction of the front yard requirement
on Van Buren Street and 2) compliance with the Stormwater Management Ordinance.
Moen stated that she had spoken with the City Assessor in response to questions „
asked by the Commission regarding Mercy Facilities' tax status. Moen indicated that
Mercy Facilities does pay taxes on properties which are leased for non -hospital usage;
such as doctors' offices. The tax status for this project will depend on its use and this I ,
may change the economic impact of the project as noted in the staff report.
Public discussion was opened at 8:01 p.m. I! i
Dan Boyle, Mercy Facilities attorney, stated that plans are to lease a portion of the
facility to users other than Mercy Hospital. In response to a question from Clark, Boyle
stated that approximately 20% of the office building will be used by Mercy Hospital.
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David Anderson, Marshall Erdman and Associates, addressed the Stormwater
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Management Ordinance requirements. He stated that MMS Consultants has been
retained and a meeting was held with the Public Works Department. He expressed his
confidence that the matters should be resolved as early as the following week.
Roger Garrett, Mercy Facilities, urged the Commission to give favorable consideration
to the request to allow the project to proceed. Reid stated she is Impressed with the
safe and aesthetic landscaping treatment of the existing parking lot and expressed her
desire that the current plantings be retained or replaced as needed. Garrett stated that !
the intention is to save those plantings that can be retained and to work with Project
GREEN on replacement plantings.
Public discussion was closed at 8:07 p.m.
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Planning & Zoning Commission
October 5, 1989
Page 4
Cooper moved to approve S-8927, a preliminary Large Scale Non -Residential
Development plan for Centre Market Block subject to 1) approval by the Board of
Adjustment of reduction of the front yard requirement on Van Buren Street, and
2) compliance with the Stormwater Management Ordinance. Reid seconded.
Scott stated he is not bothered by the tax status. He indicated that he is glad to see
Mercy Facilities develop the lot for an office use as opposed to expanding laterally.
The motion carried 5-0.
L.
3. S-8931. Public discussion of an application submitted by John T. Muller and Daniel L +,
Haaf for approval of a final plat for Hidden Valley Subdivision, a 1.9 acre, 5 -lot
residential subdivision located on and north of Rochester Avenue and on Windsor Court
extended (45 -day limitation period: October 13, 1989.) jl
Rockwell reviewed the staff report dated September 21, 1989. She indicated that.the
preliminary plat was approved by the Planning and Zoning Commission on May 18, t'
1989, and by the City Council on May 30, 1989. Staff recommended approval of S-
8931. Rockwell read a portion of a letter from Denny Gannon Assistant City En (neer
which expressed satisfaction with a developer's plans forstormwatermanagement. The ('
letterIndicated that the roads were designed to handle legal loads and it is the
developer's intention to transport at legal load limits. Rockwell reviewed a letter from
MMS Consultants which expressed the developer's Intention to remove only the trees
necessary to construct roads, storm sewer and residences. The letter indicated that
only legal axle loads will be used for transport of construction equipment and that storm
run-off will be discharged into an existing stormwater basin.
Rockwell stated that the Public Works Department had approved the proposed drainage
system at both the preliminary and final plat stages. Discussions with Frank Farmer,
former City Engineer and Chuck Schmadeke, Director of the Public Works Department,
have Indicated that the developer will only be required to pay for damage to the street
If it can be shown that the developer is responsible for the damage. if it cannot be
demonstrated that the damage is a result of the developer's actions, adjacent property
owners will probably be assessed for replacement costs. Rockwell stated that there
have been times when adjacent owners in similar situations have appeared before City
Council and petitioned that the assessment be waived.
Public discussion was opened at 8:16 p.m.
Michael Flanigan, 1801 Windsor Court, expressed his concerns that the current surface
drainage will be interfered with by the development. He Indicated that the amount of
Stormwater drained in the area cannot be accommodated by the plans, He expressed
that if the street is constructed as proposed, the street will rush down an embankment
causing severe erosion. Flanigan expressed his fear that the proposed development
will result in future assessments for road or sewer repairs for adjacent property owners.
He requested Iron -clad, written assurance that he would not Incur costs because of this
development. Flanigan proposed that 1) the plans to connect Windsor Court to Seventh
1771
Planning & Zoning Commission
October 5,198S
Page
Avenue hereconsidered, new road be routed over an existing drainage ditch
leaving Lot 5 as a green spillway for excess water not contained by the Glasgow Basin, |
3) preserve existing drainage, and 4) minimize alterations to existing vegetation to .
maintain the character ofthe neighborhood. Hestated the title for Lot 5should
document the potential for flooding and subsequent storm sewer projects.
John Muller, 1418 Westview Drive, Coralville, indicated that the property was purchased
k`January with both the Planning and Zoning Commission and the City Council
approving the preliminary plat |nMay 1889. Hefelt concerns had been answered by
the letters from Gannon and MMS Consultants. Hodoes not believe the development ,
will adversely affect the drainage system. Only legal loads will be used to transport .
equipment 10avoid additional street damage. The economic Impact |f the subdivision
|sdeveloped |sfavorable. The legal documents have been approved. Muller informed .
the Commission that he intends to live in the area. He requested approval to allow the
project 1oproceed.Walter Prem,
2D7Windsor Drive, indicated that hebelieves Increasing the number oK
storm sewer Inlets would help decrease the amount of water damage to the street. .�
Chris Stephan,
MMS Consultants, engineer for this subdivision indicated the plan does
include two Inlets to Intercept drainage and an overflow swale Is provided for anystormwater that cannot be
handled the inlets. Horesponded tooquestion from
�h�4vvhUgthebo$nwas not to accommodate
/p""w"" ---
overflow routes are designed toprevent problems.
Clark asked if the 200 foot increase in the amount of pavement will
the amount of water.
Increase of 1-2% of the entire drainage basin. In response to a question from Reid,
Stephan stated that the svvaeand fill should prevent flooding onLot 6.Scott asked
forthoendofdh
what provisions - reducing —erosion ate '�' �hat�havvo��rshould '|n��
|nd�otndthat the end cf the n�eetslopes up�Uso oUou go back
the catch basins. Scott asked what may have caused damage to existing Windsor �
Court. Stephan stated that streets generally fail because the subgracle fails, although i
water could be getting under the slab when it flows over the curb or if storm sewer
joints are weak. HeIndicated that the plan 10bring the storm sewer pipe out from
under the street in the proposed subdivision should help alleviate this problem.
Daniel Haa, 1417
Eastview Drive, C|vi|| his hope that the plan will be '
approved. He—
plans to live In the subdivision. He stated he would like to retain as many trees as
sdb|eHeaa|dth�$hube||avau�hodra��ogobsue adequately
'
possible. "°°°~="="°''°' ~�~~~��
addressed. H$stated \ha¢the ahoadvhas domoQe development
existing if a��1�/avohb��u turnaround
shm�dnot have do�knon�d,eoubs^In fact, a nnurou �
storm sewer inlets which currently donot exist onWindsor Court. � !
�
.�|
�
�
�
—
Planning & Zoning Commission
October 5,198S
Page
Avenue hereconsidered, new road be routed over an existing drainage ditch
leaving Lot 5 as a green spillway for excess water not contained by the Glasgow Basin, |
3) preserve existing drainage, and 4) minimize alterations to existing vegetation to .
maintain the character ofthe neighborhood. Hestated the title for Lot 5should
document the potential for flooding and subsequent storm sewer projects.
John Muller, 1418 Westview Drive, Coralville, indicated that the property was purchased
k`January with both the Planning and Zoning Commission and the City Council
approving the preliminary plat |nMay 1889. Hefelt concerns had been answered by
the letters from Gannon and MMS Consultants. Hodoes not believe the development ,
will adversely affect the drainage system. Only legal loads will be used to transport .
equipment 10avoid additional street damage. The economic Impact |f the subdivision
|sdeveloped |sfavorable. The legal documents have been approved. Muller informed .
the Commission that he intends to live in the area. He requested approval to allow the
project 1oproceed.Walter Prem,
2D7Windsor Drive, indicated that hebelieves Increasing the number oK
storm sewer Inlets would help decrease the amount of water damage to the street. .�
Chris Stephan,
MMS Consultants, engineer for this subdivision indicated the plan does
include two Inlets to Intercept drainage and an overflow swale Is provided for anystormwater that cannot be
handled the inlets. Horesponded tooquestion from
�h�4vvhUgthebo$nwas not to accommodate
/p""w"" ---
overflow routes are designed toprevent problems.
Clark asked if the 200 foot increase in the amount of pavement will
the amount of water.
Increase of 1-2% of the entire drainage basin. In response to a question from Reid,
Stephan stated that the svvaeand fill should prevent flooding onLot 6.Scott asked
forthoendofdh
what provisions - reducing —erosion ate '�' �hat�havvo��rshould '|n��
|nd�otndthat the end cf the n�eetslopes up�Uso oUou go back
the catch basins. Scott asked what may have caused damage to existing Windsor �
Court. Stephan stated that streets generally fail because the subgracle fails, although i
water could be getting under the slab when it flows over the curb or if storm sewer
joints are weak. HeIndicated that the plan 10bring the storm sewer pipe out from
under the street in the proposed subdivision should help alleviate this problem.
Daniel Haa, 1417
Eastview Drive, C|vi|| his hope that the plan will be '
approved. He—
plans to live In the subdivision. He stated he would like to retain as many trees as
sdb|eHeaa|dth�$hube||avau�hodra��ogobsue adequately
'
possible. "°°°~="="°''°' ~�~~~��
addressed. H$stated \ha¢the ahoadvhas domoQe development
existing if a��1�/avohb��u turnaround
shm�dnot have do�knon�d,eoubs^In fact, a nnurou �
storm sewer inlets which currently donot exist onWindsor Court. � !
There was none.
Public discussion was closed at 8:58 p.m.
1771 �'
Flanigan asked if assurance could be given to current property owners that they will not
be assessed for future street and storm sewer system improvements. Scott responded
that the Planning and Zoning Commission and staff do not have the authority to bind
the City and that request will need to go before the City Council
Public discussion was closed at 8:48 p.m.
Clark moved to approved S-8931, the final plat for Hidden Valley Subdivision, a 1.9
acre, 5 -lot residential subdivision located on and north of Rochester Avenue and
on Windsor Court extended. Hebert seconded.
Reid Indicated that she believes the storm water concerns are adequately addressed
by the reports and that she hopes a minimal amount of damage will be done to the
trees.
IJ!
Scott stated he believes the condition of the existing Windsor Court pavement is
f
probably due to poor subgrade and/or improper installation. He said these reasons
ii
would not cause the developer of a sbusequent subdivision to be required to pay for
repairs. He stated he understands the possibility of future assessments to adjoining
landowners and Indicated these concerns will need to go before the City Council. He
j ; 11'
expressed his hope that the neighbors do not feel there was an implied promise from
the Planning and Zoning Commission or staff that future assessments will not occur.
The motion carried 5-0.
4. S-8933. Public discussion of a request submitted by Southgate Development Company
for approval of the preliminary and final Large Scale Non -Residential Development
I
I
(LSNRD) plan for Lots 10, 11 and 12, Block 5 and Lot 1, Block 6, a resubdivision of
l
portions of Blocks 5 and 6, Braverman Center, Parts One and Two (45 day limitation
period: October 27, 1989).
'
Moen reviewed the staff reported dated October 5, 1989. Staff recommended approval
of the preliminary plan; the final plan will be reviewed and approved administratively.
Scott asked what the procedure would be if the final plan included a significant change
In the number of parking spaces to be provided. Moen responded that the plan
exceeds the minimum parking space requirement for a 20,300 square foot office building
and that she does not anticipate that the final plan will vary. She said the Commission
should evaluate the plan in terms of the physical layout of the proposed facility and the
-
4
plan's compliance with applicable regulations based upon the use proposed.
Public discussion was opened at 8:58 p.m.
There was none.
Public discussion was closed at 8:58 p.m.
1771 �'
Planning & Zoning Commission
October 5, 1989
Page 7
Reid moved to approve the preliminary and final Large Scale Non -Residential
Development plan for Lots 10, 11 and 12, Block 5 and Lot 1, Block 6, a
'
resubdivision of portions of Blocks 5 and 6, Braverman Center, Parts One and
Two. Cooper seconded.
Scott commended the developer for providing significantly more parking spaces than
required.
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The motion carried 5-0.
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ZONING ITEMS:
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1. Z-8912. Public discussion of a request submitted by S&M Properties to rezone a 12.0
acre tract of land located north of Rochester Avenue, generally between Bluffwood Lane
and Mt. Vernon Road from ID -RS to RS -5 (45 -day limitation period: October 30, 1989.)
Scott explained that rezoning Items have two public discussions. He said this particular
Item will be discussed at the Commission's informal work sessionon October 16, 1989,
j•=
and that the final public discussion will be on October 19, 1989.
Moen stated that the City has received the preliminary plat for the subdivision proposed
for this site and this will come before the Commission at its October 19, 1989, meeting. i
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Moen reviewed the staff report dated October 5, 1989. Staff recommended approval
'
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of Z-8912. Moen informed the Commission that she had distributed a letter from Merle
and Eleanor Trummel, 2725 Hickory Trail, and that the comments are particularly
4
germane to the subdivision proposal.
`
Public discussion was opened at 9:06 p.m.
Oscar Lara, 2605 Rochester Avenue, stated that the site is located in a ravine and he
distributed U.S. Geological Service maps and maps from the Soil Conservation Service.
He said the land is currently covered by a durable soil cover and has some erosion.
He expressed his belief that the site would be severely eroded without this cover. He i
expressed concern with the impact of increased sediment on the storm sewer system,
especially during construction. He indicated that flood possibilities will increase with
development. He stated he believes development should not occur in ravines because
runoff is at Its greatest in these areas and that natural cover allows for natural flood
control. Lara informed the Commission that he is a registered hydrologist and a flood
expert.
Clark asked if terraces, trees and denser sod would help to decrease the Impact of the
development. Lara responded that the rate of run-off is determined by the surface
roughness. He stated grass does not slow the speed of water with resistance and
{
paving prevents Infiltration and Increases the runoff. Lara indicated that terracing will
'•
be needed.
Planning & Zoning Commission
October 5, 1989
Page 8
Hebert expressed his frustration that these concerns were not expressed at the public
hearings during the Comprehensive Plan Update. He asked why there Is not this type
of problem on Ridge Road. Lara responded that he is not familiar with Ridge Road and
that the City should be prepared to change its rules as information is made available.
Scott asked if the Improvement of Upper Ralston Creek could help minimize the flood
problems. Lara responded that anything that retains water for later distribution will help,
but problems can occur during the construction phase while the land is exposed. i
Ken Dolan, 2580 Rochester Avenue, expressed his doubt that the 12% grade can be j
achieved for the roadway to reach Rochester Avenue. He stated Ridge Road has not
experienced the problems described by Lara because it is a limestone outcrop and not
a clay bank. Dolan expressed concern that the steep grade on the roadway will make i {
it difficult to appreciate the traffic on Rochester Avenue. He stated that the proposed
tots are not consistent in size as the lots in the Bluffwood Lane area.
I:
Merle Trummel, 2725 Hickory Trail, indicated that he had sent the letter mentioned by
Moen at this point in the process because he feels the zoning issue is related to the
proposed development. He stated that he believes care needs to be taken in the
development In that fewer houses will result in less run-off. He requested clarification i
of the City Council approval process. Moen responded thatpublic hearing will be
held', on October 24, 1989, which will be followed by Council consideration of the { f
proposed ordinance to rezone the tract. Scott stated that there will be a public
discussion regarding the proposed development at the Planning . and Zoning I i
Commission's October 19, 1989, meeting.
I I�
John Moreland, S&M Properties, stated that the access road is planned to have an eight {
percent grade. He Indicated that most lots within a mile of the site are similar in size { i
I to those which he is proposing. He stated that the Public Works Department does not i
{ predict traffic problems at the access to Rochester Avenue. Moreland said he sees the
area as a logical place for residential development to occur.
Reid asked if precautions such as erosion blankets will be utilized. Moreland responded
{ that this type of precaution should be Included as part of the construction process. He
stated that he does not see much activity occurring on the back of the lots and he said
j this is where most of the drainage occurs.
Bob Bisenius, 2624 Bluffwood Circle, expressed his concern with the development's
Impact on the environment. He stated that Moreland has assured him that the
development will not require massive regrading, but Bisenius would like to have a final
plot plan to demonstrate that there will not be large scale regrading. He indicated that
the environment was Impacted by the development on the north side of the creek. He
requested that storm sewer outlets be designed to slow the waterflow and that the
storm sewer system be well-connected.
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1771
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Planning & Zoning Commission
October 5, 19139
Page 9
Bob Boyd, 2525 Rochester Avenue, stated he feels Moreland will take the concerns of
others into consideration. He said he understands the concern about traffic, but he
does not believe there will be a problem. He indicated that he feels the lots sizes are
consistent with most lots in the area. He stated the site currently has very little foliage `
and that he believes a single-family development would enhance the area
I'
Larry Rigler, 2727 Rochester Avenue, encouraged approval because he sees this as a
logical location for development. He stated the housing will be in the front section of
the lots so flooding should not be a problem.
Mark Strommer, 1915 Delwood, stated he would like to purchase one of the lots. He
Indicated that housing opportunities are limited on the east side of Iowa City.
John Bauer, 2615 Rochester Avenue, voiced his opposition based on the proposed lot
I {.
sizes and potential erosion problems. He indicated that the creek had become silted
I
with the recent development on the north side of the creek.
1111,
Cathy Covington, 2755 Hickory Trail, stated that she shares the concerns regarding
1
erosion. She requested that, if the area is to continue to develop, parks and green
`
space be considered.
�1.
Public discussion was closed at 10:13 p.m.
Hebert moved to defer 2-8912 to October 19, 1989. Reid seconded. The motion 1
!
carried 5.0.
Scott informed the public that this item will be discussed at an informal Planning and
Zoning Commission meeting on October 16, 1989, at the Senior Center Classroom and
on October 19, 1989, at the formal Planning and Zoning Commission meeting in the
Council Chambers.
2. Public discussion of an amended Conditional Zoning Agreement for First and Rochester,
Part Three.
t
Scott stated that this development had a Conditional Zoning Agreement that was
Intended to limit the number of building permits to 27. The lots were then sold to
private owners and contractors, Scott stated that at least two of the lots were split
resulting in a total of 29 lots, He indicated that a building permit had been denied for
an Individual who would have been issued the 28th building permit. Scott expressed
a desire to reach a compromise solution so that the third party individual can proceed
and build a home. He said that, at the Informal meeting on October 2, 1989, the
Commission had voiced a willingness to discuss such a compromise.
Gentry reviewed for the Commission the amended Conditional Zoning Agreement for
First and Rochester, Part Three.
J
Clark asked why the amended agreement specified 30 lots Instead of 29. Scott
{
responded that the exact number of lots Is not yet known. Cooper, Hebert, and Clark
i
{
all expressed the desire for the agreement to reflect the precise number of lots in the
subdivision. Scott requested that Gentry verify the number of lots and change the draft
to reflect that number.
Public discussion was open at 10:36 p.m.
I
Merle Trummel, 2725 Hickory Trail, expressed his disappointment regarding this
situation. He asked if the Conditional Zoning Agreement will supersede the condition
In the covenant to subdivide. Gentry stated that it will once it has been recorded, but
she agreed to add a paragraph to the agreement to specifically address this point.
Ed Law, 1040 Briar Drive, informed the Commission that he is the individual who had
I
applied for the building permit which would have been the 28th permit. He requested
j
that the matter be expedited to allow him to proceed with construction.
i
Public discussion was closed at 10:41 p.m.
!
{tt
Clark moved to accept the amended Conditional Zoning Agreement for First and
Rochester, Part Three as presented by Gentry with the condition that the
Agreement provide for 29 lots and with the addition of language to clarify that the I I
document will supersede private covenants. Cooper seconded.
rc'
Clark expressed his dissatisfaction with the situation. He indicated that he believes the
City will proceed quickly and that any delays will probably not be on account of the
y.
Scott expressed agreement with Clark and stated that he would vote to approve the i
1
_
motion, but said he is not happy to be in this predicament. He indicated that the
negotiations on the part of the City were conducted in good faith with the intention to
limit the number of residences to 27. Because of the situation the City finds itself in,
Scott questions the good faith effort of the developer. He stated the City will move
with speed; but the timeframe may not be as rapid as Mr. Law would prefer. He
encouraged Law to urge developer Bruce Glasgow to sign the amended agreement.
In response to a question from Gentry, Law stated that he would sign the agreement I
and he said he sees no reason why Glasgow would not sign the agreement also.
The motion carried 5-0.
OTHER BUSINESS:
1. V-8906. Public discussion of a City-initiated application to vacate ten feet of the right-
of-way of Unn Street between Harrison Street and Ralston Creek and ten feet of the
right-of-way of Harrison Street between Maiden Lane and Unn Street.
i
1771 i
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,I
Planning 8 Zoning Commission
October 5, 1989 I
Page 11
Moen reviewed the staff report dated October 5, 1989. Staff recommended approval
c,V-8906.
Public discussion was open at 10:48 p.m.
There was none.
Public discussion was closed at 10:48 p.m.
Hebert moved to approve the vacation of ten feet of the right-of•way of Llnn Street i
Creek ten feet of the right-of-way of i
a
between. Harrison Street and Ralston and
Harrison Street between. Maiden Lane and Linn Street: Reid seconded: The
1'
motion carried 5-0.
'
2. Planning and Zoning Commission Information. Moen distributed a copy of the Boards'
i
I 1
4
and Commissions' Annual Reports.
'i
!1
to the memorandum to Terry Timmins from Gentry on
Scott urged the members review
the Conditional Zoning Agreement for First and Rochester, Part Three.
i
ADJOURNMENT:,
Reid moved to adjourn at 10:50 p.m. Cooper seconded. The motion carried by
�»
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acclamation.
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Kenneth Cooper, Secretary
submitted by. Mary Jo Neff.
Minutes s
k
d
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1771
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II
DRAFT
MINUTES
BROADBAND TELECOMMUNICATIONS COMMISSION
WEDNESDAY, SEPTEMBER 20, 1989 - 5:15 P.M.
CIVIC CENTER COUNCIL CHAMBERS
MEMBERS PRESENT: Justis, Hall, Detroit, Stevens, Patton
MEMBERS ABSENT: None
STAFF PRESENT: Shaffer, Cerretti, Helling
OTHERS PRESENT: Bill Blough, Kristin Evanson, Gary Strang, John Forrest, Dianna
;.....
Pauline
CHANGES TO MINUTES OF PREVIOUS MEETING
t
With spelling corrections of Kristin, fiber and staff present, Cerretti, the minutes of July, 1989,
were unanimously approved.
.-
-
RECOMMENDATION TO CITY COUNCIL:
Kristin Evanson presented the BTC with a letter sent to Mayor John McDonald requesting a
representative from the BTC to serve as an ex officio member on the PATV Board of Directors,
>"
The BTC recommended Trey Stevens serve as City representative to PAN.
I `;
SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN:
M�
Kristin Evanson gave an NPO/PAN update, announcing a workshop with consultant Sue
t:
Buske, Dianna Pauline, Vice President of the Teachers Association, appeared before the BTC.
Pauline expressed the Teachers Association's continuing concerns with programs not being
played as requested on Channel 27 (Kirkwood in currently managing such playbacks). Pauline
i
also asked the BTC for assistance regarding the various uses of cable in the classroom. Gary ,
{
Strang from Kirkwood Community College announced that an Educational Consortium meting
e ,
for Educational Access Channel 27 has been scheduled for September 26; Stough reported i
i that Heritage's work orders equaled 8,000 from August 1 to September 15. Blough also I
suggested that for his purposes, the transfer of funds from Heritage to PAN for the
! ;• management of Channel 26, the Public Access Channel, should happen by January 1990 for
his budgeting and fiscal reasons. The Commission agreed to send a letter commending Hess
for his work during Access Week on Channel 26. Shaffer reported five complaints this month.
Detroit supplied a draft of an access channel Information card which may be Included as
inserts in Heritage's billing statements. The meeting concluded with a demonstration by Shaffer
on, how interactive video can be used in Iowa City, The Interactive system Shaffer
demonstrated will be Installed on Government Access Channel 29 some time in October.
i
CALL TO ORDER:
i
The meeting was called to order at 5:15 p.m.
j
/71o7 '
r scheduled for Tuesday, September 26, at 12:30 in which Strang will be present to a ress e
Teachers Association's concerns. As for the showing of the ECC logo on Channel 27,
brkwood does not have an appropriate logo on file. Justis asked Strang for follow-up from 4
h
1776- .
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Broadband Telecommunications Commission
September 20, 1989
Page 2
APPROVAL OF BTC MINUTES:
Moved by Stevens, seconded by Hall, to approve the July 1989 BTC meeting minutes with
corrections. Unanimously approved.
ANNOUNCEMENTS OF COMMISSIONERS:
None.
r
PUBLIC ANNOUNCEMENT:
None.
NPO/PAN UPDATE: '
Kristin Evanson, PAN Board member, met with the new PAN Board on September 19.
— -
Evanson also reported that on September 23 the PATV Board will meet with City consultant
Sue Buske to discuss transfer of management tasks and timeframes. Evanson presented the
`>
BTC with a letter sent to Mayor John McDonald requesting a representative from the BTC to;
servo as an ex officio member on the; PAN. Board of Directors. In response to the letter,
Stevens agreed to continue as an ex officio member.
EDUCATIONAL ACCESS CHANNEL 27:
c,. ...
.:...
Dianna Paulina, Vice President for the Teachers Association, presented the BTC with a formal
letter'stating the Teachers Association's continuing concerns regarding programs not being .
Played back as requested on Educational Access Channel 27. She also requested assistance
In the form of information from the BTC in reference to cable and its potential uses in the
a, •,
classroom. > Paulina also included in her letter that the Iowa City Education Association will be
.?
'
hosting an educational forum for teachers beginning January 1990. Paulina requested that the
'
Commission provide,more information on the history' of cable in Iowa City as well as cable TV
and video uses for teachers and schools to enable them to 'integrate cable Into their
classroom, Discussion followed on the contractual agreement between the Educational
Consortium and Krkwood. Justis expressed concern with the process of playback corrections.
To his understanding, l4rkwood was going to eliminate this problem but as Paulina has stated,
the problem still exists. Discusslonchanged to what Interest exists in returning Channel 27 to
the Iowa City school system. Paulina responded that the Teachers Association has been
discussing this matter and believes that if more Information on the possible uses of the channel
was available, then a re -revaluation of the contractual agreement between Educational
Consortium (ECC) and Krkwood may occur. Motionwas made by Hall to receive and lila for
future reference. the correspondence' presented by Dianna Paulina. 'Patton seconded
Unanimously approved.
Gary Strang from brkwood Community College announced that an ECC meetingdhdas bilin
r scheduled for Tuesday, September 26, at 12:30 in which Strang will be present to a ress e
Teachers Association's concerns. As for the showing of the ECC logo on Channel 27,
brkwood does not have an appropriate logo on file. Justis asked Strang for follow-up from 4
h
1776- .
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Broadband Telecommunications Commission
September 20, 1989
Page 3
�.
the Educational Consortium meeting. This Information will be added to the agenda for the
October BTC meeting.
HERITAGE REPORT: i.
Blough reported 8,000 work orders (installations and disconnects) this fall from August 1 ,
through September 15. Blough also reported that Heritage will be switching the TNT channel
with the weather channel in the future to avoid the hospital paging system interference. Blough !
also stated that the weather channel will be adding color radar. Blough continued by f
announcing the future plans that Heritage Cablevision has with KCRG in which KCRG's 30 -
minute news program will be close captioned without the use of a decoder box. At this time,
KCRG does offer close captioned news, but requires a decoder box. Blough suggested that
the funding transfer of the $125,000 to operate and manage Public Access Channel 26 from
Heritage Cablevision to PAN would best be done by January of 1990 for Heritage's budgeting
and fiscal reasons,
CPC:
Shaffer reported that Access Week was quite successful with a lot of community involvement.
Over 40 organizations were served. The Commission agreed to send a letter to Hess with a
copy to Blough commending him on his work during Access Week. j
BTS REPORT:
Shaffer reported that he received five complaints this month, mostly dealing with yard repairs
and the School Board candidates' program not being cablecast. Shaffer distributed handouts
from recent conferences he attended describing how other access centers operate as well as 1Yr
flyers from other cable commissions., 1 '
DRAFT OF ACCESS CHANNEL INFORMATION CARD: I '"
i
Detroit supplied a draft of Information to be Included in Heritage's billing statement. The card 4
includes information on the access channels as well as the BTC activities in Iowa City. Shaffer
Will research Heritage's requirements regarding this billing stuffier and any associated costs.
Discussion followed on other ways to Inform the public of cable activities. Examples brought
up were of using all the access channels in Iowa City as well as using the interactive video
System soon to be Installed on Channel 29.
DEMONSTRATION OF INTERACTIVE TECHNOLOGY: {
Shaffer demonstrated how the public would be able to access information on Government
Access Channel 29 through the use of their touchtone telephone. By pushing designated
numberson their phone, an individual would be able to view on Channel 29 specific
Information such as Council and BTC agendas, transportation schedules, job opportunities and
much more. Shaffer agreed to draft a memo to be sent to the City Council Informing them of
the Information service as well as asking if they want a demonstration at some designated
Council meeting: The Commission began to suggest possible uses for the information service,
i
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Broadband Telecommunications Commission
September 20, 1989
Page 4
For example, tax information, a BTC newsletter, and city issues asking for community Input (this
interactive system can be used for polling). Government Access Channel 29 will be starting
this service on a small scale and elaborating on the system each month. The Commission
agreed to compile a list of questions and Issues relating to cable that could be used on the
I
Interactive system (which will be listed as Information Service in the Saturday Press -Citizen).
!
j:
Discussion ensued regarding staff necessary to operate this systema As the system expands,
it may be necessary to hire an additional person(s) to successfully operate this service.
OTHER PUBLIC DISCUSSION;
1. (
None.
ADJOURNMENT:
Moved by Hall, seconded by Detroit, to adjourn. Unanimously approved. Meeting adjourned
at 7.00 p.m.
.;
'
Respectfully submitted, Drew Shaffer, Broadband Telecommunications Specialist.
r.t1 t r
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tat
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a
mos econom ca pr , to g
selected has all the features desired. Two important features are ease in training volunteers
and not being heavy and cumbersome. Bartels said he plans to obtain more Information and -
operate one himself to see H the results are as claimed in the literature.
t
/773
Y
AUGUST 14, 1989
MEMBERS PRESENT: Gerry Busse, Dorothy Fiala, Mary Geasland, Bud Gode, Jean
Hood, Duane Means, Ruth Wagner
MEMBERS ABSENT: Hugh Cordier
j
Emmett Evans resigned and the City Council has not appointed
a replacement yet.
GUESTS PRESENT: Bob Berry, Evelyn Oaks, Eston Bartels - Council of Elders; Naomi
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Novick, Candidate for City Council
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STAFF PRESENT: Bette Meisel, Joyce Phelps, Susan Rogusky
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CALL TO ORDERIINTRODUCTION/MINUTES
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Hood called the meeting to order at 3:05 p.m. She introduced the guests. The minutes were
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accepted as mailed,
REGISTRATION - Rogusky
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Rogusky explained the new registration process. She explained that the major thrust toward
re -registering all participants would be in October. At the present time select groups are being
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registered. This process provides the data entry volunteers actual information to enter as they
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learn the program.
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Rogusky said as of January 1 it will be mandatory for those seniors wishing to use the Senior
Center parking lot to purchase a sticker. At that time stickers may be purchased for six
months for $5. Beginning July 1, yearly stickers will cost $10.
Rogusky passed out the packets and re -registered the Commission members.
VIDEO REPORT - Bartels
Bartels explained that he had done a lot of research and legwork to determine what equipment,
Is necessary for the Senior Center to i) replace the slide show with a good video; 2) advertise
the Eldercraft Shop to acquaint the public with what it offers; 3) train other senior volunteers I
to run the equipment; and 4) produce a program of about 15 minutes long for community
television to show what Is happening at the Center.
Bartels said atter much looking he believes Cannon Al and H460 were the best available with
the t i I ice ahhou h he will continue lookin to make sure that the one
mos econom ca pr , to g
selected has all the features desired. Two important features are ease in training volunteers
and not being heavy and cumbersome. Bartels said he plans to obtain more Information and -
operate one himself to see H the results are as claimed in the literature.
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Senior Center Commission
August 14, 1989
Page 2
Bartels said the estimated cost of the new Cannon, Including a case, tapes, filter, tripod,
external microphone, lights, and dolly is about $2,700. This price does not Include the cost
of a special VCR and new monitor. He will check on the cost of those.
He answered several questions about training volunteers, parts, warranty, and so forth. Bartels
emphasized that it sounds more complicated than it actually is to operate one. He said
training volunteers would be no problem, He would set up a time and train those volunteers
Interested.
SENIOR CENTER UPDATE - Meisel
Meisel explained that with the Post Office substation in People's Drugstore being closed, the
Senior Center will continue selling stamps as a service for the participants, She said the new
policy would not limit the number of stamps sold to an individual to five. However, buyers
must also have the correct change. Meisel said she had obtained a check from the Finance
Department for $200 taken from the Gift Fund to buy stamps. The host/guides only have to
keep track of the number sold each shift, and make sure they turn in the correct amount of
money. Meisel said eliminating making change would make their job easier.
It was moved that the Senior Center staff take $200 from the Gift Fund to maintain an
active fund for stamps. Means/Geasland. Motion carried.
Meisel said the City has let bids on repainting the kitchen. Only one bid was received of
$3,350 from Lynch Painting was received, it was felt this was too high. Cathy Eisenhofer,
City Purchasing Agent, is going to advertise the job again this fail. One bid will include
shutting down the kitchen, and one bid will be on leaving it open throughout the painting
process.
Meisel said that a 'hurry -up" program featuring the Bolnass Swedish Folk Dancers was a
success. Deb Burger from Project Art at University Hospitals called about having them perform
at the Senior Center just in time to not an announcement in the POST. Ads on bulletin boards
and the tables in the Assembly Room helped spread the word. Attendance was around 160-
170 people and the dancers were very good.
Meisel explained that Sean Shanahan, a newcomer to Iowa City, who volunteered to set up the
program for reregistering all the Senior Center participants, had done a masterful job. He
came Into the Center because he was unemployed and wanted a short-term intensive volunteer
job. His volunteer application showed a background of experience in computer programming
and teaching. He devoted over 160 hours of his time for this project and is not finished yet.
He set up the program, trained the Senior Volunteer Coordinator for the program, and has
been very helpful in countless ways.
Meisel said when the Senior Center has work study or cooperative education students who do
work for the Center, the staff buys them a gift and takes them out to lunch when they leave.
She said that the work Sean did for the Center without pay would have cost about $30 an
hour. She said she would like the Commission to think about giving him a gift out of the Gift
Fund.
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Senior Center Commission
August 14, 1989
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There was a lengthy discussion about the issues of what he would like, the amount
appropriate, etc.
A motion was made to allow the staff to take money from the Gift Fund to buy a gift for
Sean Shanahan with a value not to exceed $200. Wagner/Gode. Motion carried j
unanimously. I
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COMMISSION PRESENTATIONS - Hood ?
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Hood reported on the Council of Elders meeting. She said they had election of officers and
committees were set up. Hood said they were concerned about vacancies on the Council
Hood said the county fair display was good and enhanced the image of the Center.
She said a question arose about the Council presenting certificates to Council of Elders II
members when they go off the Council. The idea was to present a certificate from the Council
of Elders and the Senior Center Commission jointly.
The motion was made that the Commission work with the Council of Elders to develop
a certificate for seniors who have served on the Council of Elders. Busse/Wagner.
Motion carried, all ayes.
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Hood said that the question of storage space came up again during her visit to the Board of li
Supervisors. She said they felt there was space and mentioned using a section of the
Assembly Room as an option even though they have jurisdiction over this room only between
11 and 2 when meals are being served. Hood said Mike Foster had called about the minutes ( 1
of the May 15 meeting. He did not feel that Meisel had stated his opinion accurately. Hood I I
urged him to write a letter to the Commission to clarify this. Each Commissioner received a
copy of the letter in his or her packet. I I
SENIOR CENTER BIRTHDAYS - Meisel
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Hood said the Council of Elders had Committees appointed for the birthday party. The Council
did not feel that they should charge admission to the dance that night. Atter discussion, the
consensus was that the $100 to pay the orchestra will come out of the Gift Fund. The Center
will pay for the paper goods, cake, and drinks.
A motion was made to pay expenses for the birthday celebration out of the Gift Fund.
Wagner/Busse. Motion carried unanimously.
Meisel explained that door prizes for the potluck and dance will be pairs of tickets to 'Les
Miserabies.0 This Is a special gift for senior citizens sponsored by the Hancher Guild and
Iowa City merchants.
Meisel asked the Commissioners If they could present the five-year goals to the Council of
Elders in either September or October. The Committee members present agreed to do this.
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Senior Center Commission
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COMMITTEE REPORTS - Hood i
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Bylaws:
Geasland to serve as chair of this committee since Emmett Evans resigned from
Hood asked
the Commission.
Volunteer Recognition Dinner - Fiala
Meisel reported that Bob Burns and John McDonald were coming to the dinner. Letters to
several caterers have been sent. No response as yet.
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Booster Club - Wagner
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has met only once and another meeting is being planned.
The committee
OPERATIONAL HANDBOOK - Meisel
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N feisel asked the Commission to look over the material on research guidelines used by the
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Senior Center and new national guidelines for research projects. If there are no changes or
deletions, the material will go into the operational handbook.
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OPEN DISCUSSION
Hood a Certificate of Appreciation had been sent to Emmett Evans for his service on the
said
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Commission.
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The following schedule was set for attending City Council and Board of Supervisor meetings:
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August - No one, the meetings, will be skipped. September -Busse. October - Cordier.
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November - Wagner. December - Fiala
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The meeting adjourned at 5:00 p.m.
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Minutes prepared by Joyce Phelps, Senior Center Secretary.
Minutes approved by Bud Gode, Senior Center Commission Secretary.
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