HomeMy WebLinkAbout1989-09-19 Bd Comm. minutes■
MINUTES
IOWA CITY PUBLIC LIBRARY
BOARD OF TRUSTEES
REGULAR MEETING
THURSDAY, AUGUST 24, 199 - 4:00 P.M.
ADMINISTRATIVE CONFERENCE ROOM
MEMBERS PRESENT: Buchanan, Cox, Gelman, Hobart, Moyers, Pacha, Reed, Stein,
Swaim
MEMBERS ABSENT: None
STAFF PRESENT: Eggers, Jehle
OTHERS PRESENT: Naomi Novick, Council candidate
CALL TO ORDER:
Minutes of the regular meeting of July 27, 1989, were approved. Pacha/Cox. Disbursements
for July, 1989 were approved. Buchanan/Stein.
DIRECTOR'S REPORT:
1. Bidding specifications for the library's service van are being developed with assistance
from Terry Reynolds, City Equipment Manager. Bids will be combined with those for
other City vehicles and should be ready by early October. Reynolds is also providing
the library with information about budgeting for operational and replacement costs.
2. If the Board concurs, any FY90 funds not needed for the computer upgrade will be
directed toward the small remodeling projects being considered for the east end of the
second floor and for the check-out desk.
3. The next to last annual report for the NEH Challenge Grant was mailed this week. The
Foundation's main task regarding NEH for the next 11 months will be making certain'
that the $51,000 in pledges due by July 30, 1990, are paid.
4. The Planning Board for the Cable TV Access Center's sole purpose non-profit
organization has completed the Bylaws and Articles of incorporation. The organization
will be known as PAN (Public Access Television). The permanent board has been
appointed and will now take office to address the next topics: budget, facilities, staffing
and services. It is recommended that the Library Board ask AV Coordinator Dewey
McGuire to continue as their ex -officio representative to PATV. Library Board Trustees
will be Invited to a September kick-off event for the new PAN Board.
5. The annual (since 1978) letter to parents of Iowa City school children has been
completed and delivered to the Iowa City School District Office. They will distribute the
letter with their September newsletter. Copies will also go to Regina and Wlllowwind
parents. This year's version is in a newsletter rather than a letter format. Next year
graphics and some illustrations may be added.
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Library Board of Trustees
August 24, 1989
Page 2
6. The Iowa Library Association annual conference Is in Cedar Rapids October 11-13
Library Trustees should consider attending both the pre -conference workshops and the
conference meetings. Deadline for registration is October 2.
7. The Public Policy Forum, a non-profit research organization, recently completed a
feasibility study for the Milwaukee Public Library on possible fees for services at the
library. They reviewed rental of best sellers and videotapes, research services for
business and industry, and rental of library meeting rooms. The study found limited
potential for significant revenue. Iowa City Public Library will purchase a copy of the
final report.
PRESIDENT'S REPORT.,
President Gelman reminded Board members of the Foundation reception for donors on
September 10 at Bushnell's Turtle and encouraged each member to attend as a representative
of the Library Board of Trustees.
FRIENDS REPORT:
Eggers reported that the next FRIENDS of the Library booksale will be held In the Library
garage on Saturday, September 9. Sign-up for the Let's Talk About It book discussion series
begins today (8/24) at 5:30 p.m. It Is expected that the 42 available slots will be filled quickly.
FOUNDATION REPORT:
Eggers announced that the Foundation's Annual Report will be mailed to donors before the
September 10th reception. The decision was made to mall a copy to each Individual donor
Instead of publishing the report In the newspaper this year.
OPEN ACCESS CONTRACT:
The Board reviewed and discussed the Open Access contract between the library and the
State Library of Iowa. Board members unanimously approved the contract. Stein/Swaim.
Open Access will begin October I and continue through the fiscal year as long as the funding
provided by the State Legislature lasts.
LIBRARY PRIORITIES FOR THE 80'S REVIEW:
The Board reviewed the final report of the five-year plan for . fiscal years '85 through '89 which
was adopted by the Library Board of Trustees In July, 1983. As the now five-year plan goes
Into effect, It seems appropriate to look back and evaluate the last five years In terms of the
old plan. The report Is a thoughtful review of the goals and objectives as set forth by the
1982-83 Planning Committee and a progress report on the achievements for each objective.
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Library Board of Trustees
August 24, 1989
Page 3
FY89 STAFF ANNUAL REPORT:
The Board reviewed and discussed the FY89 Library Annual Report. The report serves the
following three functions: it Is a history of the library for FY89; it is an evaluation by the staff
of what was accomplished; it is the official report to the library Board, City Council and Board
of Supervisors. It is not distributed widely to the general public but copies are available In the
library's collection and in the library business office. The Board praised he completeness of
the narrative and statistical sections of the report, They were especa t timpressed that the
report discusses both the accomplishments and the failures of the past year, that the library
Is so open about Itself in a public report. President Gelman said he wanted to be sure the City
Council had reviewed It. He will contact them.
ON TRACK FOR THE 90'S REVIEW:
The Board reviewed the progress report on accomplishments in FY89 toward the goals outlined
In the library's new five-year plan ON TRACK FOR THE 90's. This report has been updated
to reflect changes and adjustments made for FY90 and FY91. In addition to the full plan, this
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Progress
f FY91budik
budget be helddocument l
at the Board's FY91 budget goals. A thorough
sreguar September meetingand discussion
objectives of the five-year plan are key to setting those budget goals.
ADJOURNMENT:
The meeting adjourned at 5:35 p.m.
NEXT MEETING;
The next regular meeting of the Library Board of Trustees will be September 28 at 4:00 p.m.
In the Administrative Conference Room. A longer than usual meeting may be necessary to
complete budget discussions.
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DRAFT
MINUTES
PLANNING $ ZONING COMMISSION
AUGUST 17, 1989 - 7:30 P.M.
CIVIC CENTER COUNCIL CHAMBERS
MEMBERS PRESENT:
MEMBERS ABSENT:
STAFF PRESENT:
CALL TO ORDER:
Clark, Cook, Hebert, Scott, Wallace
Cooper, Dierks '
Beagle, Moen, Neff
Chairperson Scott called the meeting to order at 7:35 p.m.
RECOMMENDATIONS TO COUNCIL:
There were none.
PUBLIC DISCUSSION OF ANY ITEMS NOT ON THE AGENDA:
There was none.
CONSIDERATION OF THE MINUTES OF THE AUGUST 3 1989 MEETING:
Hebert moved to adopt the minutes as presented. Cook seconded. The motion carried
5.0.
ZONING ITEMS:
1. Z-8909. Public discussion of a City -initiated rezoning of property located at 615 East
Jefferson Street from RNC -20 to CO -1. (45 -day limitation period: September 11, 1989.)
Moen reviewed the staff report dated August 17, 1989. Staff recommended that the
property located at 615 East Jefferson Street be rezoned from RNC -20 to CO -1 to be
In conformance with the 1989 Comprehensive Pian Update land use policy change for
this parcel. Moen stated she had received a letter in support of the rezoning from Dan
Songger who owns property at 10 North Johnson Street.
Public discussion was opened at 7:38 p.m.
Pete Wallace, 605 East Jefferson Street, thanked the Commission for its reconsideration
of the rezoning and staff for the recommendation to rezone the property.
Public discussion was closed at 7:39 p.m.
Cook moved to defer the vote on Z-8909 until September 7, 1989. Wallace
seconded.
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Minutes
Planning & Zoning Commission
August 17, 1989
Page 2
Wallace stated that the land use policy changes in the 1989 Comprehensive Plan
Update Involving the area around Mercy Hospital only changed one lot. She Indicated
she believes this sends a mixed message to both Mercy Hospital and the landowners
In the area. Scott stated the Issue was debated by the Commission and the majority
of the Commission approved the land use policy change that resulted in the City -
initiated rezoning. He stated he had supported the change in the land use designation
and would likely support rezoning this parcel.
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Motion carried unanimously, 5-0.
2. Z-8910. Public discussion of a City -Initiated rezoning of a portion of the Peninsula Area I'
generally bounded by Foster Road, North Dubuque Street, the Iowa River and the Elks
Country Club from RS -8 to RS -5. (45 -day limitation period: September 11, 1989.)
{Scott informed the public that the Commission attempts to schedule two public L.
discussions on all rezoning issues. For this reason, the City -initiated zoning items on j I'
the agenda would be deferred to the next Planning and Zoning Commission to permit I ff
a second public discussion.
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Moen reviewed the staff report dated August 17, 1989. Staff recommended that the i
portion of the Peninsula Area generally bounded by Foster Road, North Dubuque Street, (I
the Iowa River and the Elks Country Club be rezoned from RS -8 to RS -5 in conformance i
with the land use policy change for this part of the Peninsula Area. Moen stated stall I I }
had received a letter from Don and Allison McCormack, 305 Taft Speedway, in support
of the rezoning. Moen stated a letter from Davis Foster, an attorney representing Jim i
Glasgow, had been distributed to the Commission. Reasons for their objections to the
rezoning are contained in the letter. I 1
Public discussion was opened at 7:44 p.m.
Bruce Glasgow, 834 North Johnson Street, indicated he believed that the downzoning f
represents a taking of the value of land for the alleged good of the community. He
stated there is a loss of value to him in the sale of the land and past costs for surveys
and planning. Glasgow stated that the City's desire to control building on this site to
make it pleasing to the public is not in his mind valid. He stated research of court
cases has shown him that zoning for aesthetics is not legal. Glasgow indicated that
If the downzoning occurs, he will ask the Johnson County District Court for a rezoning
of the property for its highest and best use, for damages, and for court costs, He will
also request each member of the Commission to state to the Court their reasons for
the downzoning.
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Minutes
Planning & Zoning Commission
August 17, 1989
Page 3
Bill Gilpin 301 Taft Speedway, stated he had attended the 1978 Comprehensive Plan
neighborhood meetings. He had, at that time, lobbied for the lowest possible zoning
for the area. The result was a higher zoning designation. He expressed his
endorsement of the City staffs decision to recommend the rezoning to RS -5. Scott
stated staffs recommendation was the result of public discussion and direction from the
Commission.
Lyle Sevdel, 445 Garden Street, indicated his belief that the proposed downzoning is
a step in the right direction and would prefer to see a further reduction. He Indicated
that the property's location in the floodplain justifies the restrictions on development.
Davis Foster, 1121 Fifth Avenue, stated his desire to find a compromise that would
accommodate the Glasgows' plans with the property and to accommodate the City's
desire to protect the environment and to control aesthetics. Bruce Glasgow had
Indicated he might be willing to agree to a Planned Unit Development which would allow
RS -8 development and would permit the Planning and Zoning Commission to have
input on the development design.
Joe Coulter, 1818 North Dubuque Street, distributed material to the Commission on the
traffic impacts of further development. Scott stated that for the Public Record, Coulter's
comments would be included with Z-8910, S-8925 and S-8907, Coulter Indicated he
believes the downzoning Is appropriate relative to the use of North Street as a primary
entrance to the City. He stated that the volume of traffic at peak times Indicates the
need to keep traffic under control. Coulter stated that the high speed and volume of
southbound traffic make certain situations dangerous. Coulter said the traffic difficulties
Included the continuous traffic on North Dubuque Street which delays traffic entering
Dubuque Street from side streets, unprotected turns to the right and to the left off of
North Dubuque Street, the difficulty in navigating the curve of the street, and the
drainage problems that result in flooding of North Dubuque Street. Coulter concluded
his comments with his concern that continued development in this area will worsen the
already over -burdened conditions on North Dubuque Street.
Ocie Trimble, 103 Taft Speedway, indicated his support for the downzoning
Tom Alberhaskv 1613 East College Street, stated he would like to see orderly
development on the property. He Indicated his belief that in its present undeveloped
condition it does not contribute to the community's tax base.
Marcaret McDonald, 400 Foster Road, presented the Commission with a letter from Mrs.
Gay. McDonald expressed her appreciation to City staff and the Commission for the
way the 1989 Comprehensive Plan Update changes were presented to the public. She
indicated her concerns were primarily the increased traffic, increased noise, and loss
of privacy. The property's location within the 100 year floodplain also concerns her.
McDonald expressed her wish that there be low-density development in the area.
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Minutes
Planning & Zoning Commission
August 17, 1989
Page 4
Public discussion was closed at 8:22 p.m.
Cook moved to defer the vote on Z-8910 until September 7, 1989. Hebert
seconded. The motion carried unanimously, 5-0.
3. Z-8911. Public discussion of a City -Initiated rezoning of a portion of the Northwest Area
of the City from ID -ORP to ID -RS. (45 -day limitation period: September 11, 1989.)
Moen reviewed the staff report dated August 17, 1989. Staff recommended that portions
of the Northwest Area Identified on the map included with the staff report be rezoned
from ID -ORP to ID -RS.
Public discussion opened at 8:25 p.m.
There was none.
Public discussion closed at 8:25 p.m.
Cook moved to defer the vote on Z-8911 until September 7, 1989. Wallace
seconded. The motion carried unanimously, so.
4. Z-8908. Public discussion on an application submitted by Delta Construction Company
to rezone an 8.11 acre tract generally located south of Ventura Avenue and north of
Bjaysville Lane on North Dubuque Street (Old Highway 218) from PDH -12 to RS -12 to
permit the future subdivision of the tract for conventional single-family residential
development. (45 -day limitation period: August 28, 1989.)
Moen reviewed the staff report dated August 3, 1989. Staff recommends rezoning the
tract from RS -12 to RS -8. The Commission had considered rezoning the parcel to RS -
5 and Moen stated the proposed development, described in the next item, would meet
the requirements of the RS -5 zone. In response to the Commission, Moen stated that,
due to his desire to allow individual property owners to determine design, the developer
Is reluctant to provide the location of proposed buildings and general design of
structures which are required of a planned development (OPDH) application. The City
Legal Department had Informed Moen that the OPDH regulations do not allow the
Planning and Zoning Commission to waive certain submission requirements of the
OPDH zone. Legal had stated such flexibility would necessitate amendments to the
OPDH Ordinance before any flexibility is possible.
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Minutes
Planning & Zoning Commission
August 17, 1989
Page 5
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DEVELOPMENT rrEMS:
1. S-8925. Public discussion of an application submitted by R.D. Phipps for preliminary
j and plat final approval of Meadow Ridge, an 8.11 acre, 16 -lot single-family residential
! subdivision generally located south of Ventura Avenue and north of Bjaysville Lane on
j North Dubuque Street (Old Highway 218). (45 -day limitation period: September 11,
1989.)
Moen reminded the Commission that the 45 -day limitation period on Z-8908 will expire
before the next Commission meeting.
Moen reviewed the staff report dated August 17, 1989. Staff recommended that
consideration of the preliminary and final subdivision plats of Meadow Ridge be
deferred, but that upon resolution of the deficiencies and discrepancies listed, the plats
be approved.
Scott requested staff to clarify whether the discussion regarding the elimination of the
Tanglewood Drive extension on the Meadow Ridge plat considered the need for
secondary access to parcels to the east. Moen stated that the future extension of
Foster Road would most likely provide secondary access opportunities. Clark asked
if it is possible to waive street width requirements in small subdivisions without through
streets. Moen responded that a 22 foot wide street is allowed if special provisions for
parking are made on each lot. Clark asked if staff considered the PDH development
as more environmentally sound than a traditional development. Moen stated that in
many cases it is since these plans preserve the unique and environmentally fragile
components of a tract of land. Wallace asked if there had been any resolution to the
discussion of shifting Meadow Ridge Lane to the east. Moen stated there had been
discussion on this issue between the developer and his engineer but the Issue has not
been resolved.
Public discussion of Z-8908 and S-8925 opened at 8:40 p.m.
Larry Schnittier, MMS Consultants, stated the developer would like both Z-8908 and S-
8925 deferred and requests that the 45 -day limitation period on Z-8908 be extended to
September 7, 1989. He indicated that other design considerations are being discussed,
but these will probably not result in moving the street.
Joe Coulter asked that his remarks pertaining to Z-8910 be Included In this discussion.
He stated that he would like the Commission to give consideration to the drainage
problems peculiar to this area.
Harold Spencer, 2000 North Dubuque Street, stated he is not against development of
the property if it Is done in good taste. He expressed concern that the small lot sizes
might discourage this. He understands that there would be considerable grading on
Minutes
Planning & Zoning Commission
August 17, 1989
Page 6
the lots and stated he is concerned this could damage the row of oak trees that border
his property and the property under consideration. He stated he is opposed to this
particular development.
Public discussion was closed at 8:46 p.m.
Cook moved to defer the votes on Z-8908 and S-8925 until September 7, 1989.
Hebert seconded.
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Cook expressed his frustration over the attempt to bind the community's housing needs
with environmental concerns. He stated his belief that Planned Unit Developments may
offer the best opportunity to work with the environmental issues and regrets the lack
of flexibility offered. He looks forward to the opportunity to change this inflexibility.
Scott concurred with Cook's comments and with Mr. Spencer's opposition to this
particular development plan. He stated that the majority of the Commission has
struggled with its desire to get a PDH zone to work for this plan. A PDH would allow
the Commission more input into the development.
The motion carried unanimously, 5.0.
2. Z-8907. Public discussion of a request submitted by Development International
Associates, Ltd., for approval of a preliminary Planned Development Housing (PDH) and I
Large Scale Residential Development (LSRD) plan and a preliminary plat of a seven (7)
lot subdivision for the construction of six Greek houses to be known as University of
Iowa Greek Complex. (45 -day limitation period: September 8, 1989.)
Beagle reviewed the staff report dated August 17, 1989. Staff recommended that the
proposed preliminary PDH and LSRD plans for the University of Iowa Greek Complex
be denied as it is Inconsistent with the land use policies of the Comprehensive Plan for
the Peninsula Study Area and with the low density single-family residential use
encouraged for the area. Staff recommended the preliminary plat be deferred pending
a decision on the rezoning Issue.
Wallace asked If the University of Iowa is Involved in the project and Beagle responded
that no, it is not. Cook asked how much of the adjacent ten acre tract is designated
as wetlands. Beagle stated that based upon preliminary investigations the Corps of
Engineers would designate the entire tract as wetlands. Beagle clarified, at Cook's
request, that in the RS -5 zone religious Institutions are permitted by special exception
and religious Institutions refers to churches. Scott requested information regarding what
the maximum density of this development would be in a PDH -5 zone. Beagle stated
the maximum density under a PDH -5 classification would be 160 residents. Clark asked
if the surrounding area were not developed, would this plan still be Inconsistent. Beagle
stated it would still be Inconsistent with the land use policy of the Peninsula Area.
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Minutes
Planning & Zoning Commission
August 17, 1989
Page 7
In response to a question from Scott, Beagle indicated that Calibria Court is at or above
the 100 year floodplain and does not require elevation. Scott asked for the present
policy regarding development on wetlands. Beagle stated wetlands are protected by
the U.S. Army Corps of Engineers. He stated the general desire is to preserve and
enhance wetlands. Scott asked if the federal agencies have the power to restrict
development on wetlands. Beagle stated that this authority does exist and the Corps
of Engineers has denied a request by Jim Glasgow to fill a portion of the wetlands on
this site. Scott requested clarification of the developer's plan to comply with Corps
standards. Beagle stated that tentative review of the developer's plans by the Corps
of Engineers shows the proposal may comply with Corps standards regarding wetlands.
Wallace requested clarification of the emergency route in the event of a flood. Beagle
stated the route would go west to Calibria Court from the development then north to
Foster Road and east to North Dubuque Street. Wallace asked if the developer is
under any obligation to Improve Calibria Court. Beagle stated that the developer is not
obligated to improve Calibria Court as this is not necessitated by the Floodplain
Management Ordinance. Beagle responded to questions from Scott that the
Commission and Council does not have the power to waive the requirement that Taft
Speedway be elevated. The Floodplain Management Ordinance was reviewed and
approved by the Iowa Department of Natural Resources and the Federal Emergency
Management Agency.
Public discussion was opened at 9:19 p.m.
Bob Downer, attorney for Development International Associates, Ltd., stated his belief
that the RS -8 zone is not a high-density zone. He stated there is an excess of one acre
for each proposed structure's lot. He indicated the Isolated nature of the property will
limit the extent to which the proposed project could adversely affect the surrounding
properties. Downer stated the proposed complex could serve as a transition between
Mayflower Residence Hall and the "Cliff' apartments and the single-family residential
dwellings to the west of the site. Downer indicated he believes the plans demonstrate
the project is physically attractive and stated the scale is not incompatible when
compared with surrounding structures, such as the church to the north. He stated the
noise can be controlled through restrictions on the use of the property such as the
prohibition of external amplification and the placement of a hedge with sound absorbent
characteristics along Taft Speedway. Downer Indicated that he believes the elevation
of Taft Speedway would be a problem for any type of development in the area, but
should not render the land totally unusable. He stated the customary route for access
from the property would be directly along Taft Speedway to Dubuque Street. The
developer is willing to provide paving for this section of Taft Speedway. He indicated
that the neighbors perceived loss of green space Is not actual and believes that a
single-family development on the site would result in a greater coverage of the land with
structures and streets. Downer stated that the developer has indicated a willingness
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Planning & Zoning Commission
August 17, 1989
Page 8
to provide a thirty-foot wide strip along the river for purposes of a walkway in addition
to the footbridge that has been discussed as long as the issue of liability can be
worked out with the City. Downer stated preliminary reports from the Corps of
Engineers indicates the project will meet requirements for the wetlands, He stated the
structures are of a University of Iowa approved type of housing. Downer concluded
with the offer to answer questions and stated the developer, Scott Elliott, and the
engineer, Larry Schnittjer, were also available for questions.
Wallace asked if the current Greek houses are University of Iowa approved. Downer
stated that they are University of Iowa approved housing. Cook asked Downer if he
had researched exclusionary zoning as it applies to fraternities and sororities. Downer
responded that he had not considered this but could see merit in such exploration.
Cook asked if the foot bridge and proposed walkway were within the proposed 30 foot
shown to be on the preliminary plans. Cook asked if there would be problems with the
distance from the riverbank. Schnittjer stated that they could be, although they are not
public dedication of the foot path south of the cul-de-sac to the park. Schnittjer stated
there were problems with this if the Peninsula continues to develop and the use of the
footpath would Increase.
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Scott stated his preference that a public easement be granted on the 30 foot walkway
and at the footbridge fit into the overall plan. Scott asked Beagle what required
roadway Improvements are needed for Taft Speedway to Calibria Court. Beagle
responded that urban design standards require a 28 foot curb and gutter street. Scott
asked if Council may waive the requirements. Beagle responded that this may be
considered, but Public Works has recommended that any Improvements to Taft
Speedway should be within urban design standards,
Tom McCormick 305 Taft Speedway, stated that he feels the proposed structures are
Inconsistent with the surrounding structures in terms of size and scale and felt the
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church which is one and a half stories high would not appear larger than the proposed
three story houses. He expressed concern about traffic, especially in the evening.
McCormick stated he is concerned that the use of the wetlands as a recreational area
could harm the wetlands.
Peter Morrison, District Grand Master for Kappa Sigma, informed the commission that
the current Greek houses have gone beyond their original life expectancies. It has
become expensive to update and upgrade these buildings. Morrison stated that much
of the transportation needs of the residents can be met by the City bus system and
CAMBUS. He stated that the changing focus of fraternities should alleviate concern
regarding noise. A goal of the new facilities would be to reduce noise to the exterior.
Cook asked Morrison for substantiation of his assertion that there have been changes
In the Greek system, Morrison responded that the Greek system has sponsored a
national program for responsible drinking. Cook asked if Morrison's fraternity would be
willing to sponsor a "kegger" ordinance in Iowa City. Morrison responded that he does
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Minutes
Planning & Zoning Commission
August 17, 1969
Page 9
not see this as a fraternity -related problem, i
Bill Gilpin expressed his concern over the cost of Improvements to Taft Speedway and I
feels consideration should be given to the current residents and what can be afforded
in terms of assessment.
Scott requested that previous comments by Coulter, Trimble, and McaDonald relating
to S-8907 be included.
Alexander Kern 1639 Ridge Road, expressed his doubts regarding a decrease noise 1
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He stated the higher automobile insurance rates charged to young
men demonstrates that the proposal would result in more traffic problems than if
another type of development was proposed.
Scott stated he has a letter of apposition to the proposal from Barbara Buckley and he 1
received a phone call from Sam Farr expressing opposition on behalf of himself and his i
wife.
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Ray Galbraith, Delta Chi Fraternity, stated his organization's desire to enhance positive j
development of young people. He indicated there is a demonstrated need for new
Greek structures,
Arnold Meneze 1607 Ridge Road, expressed his agreement with staff's recommenda-
tion. He stated he disagrees with the JCCOG traitic evaluation and feels another � II
development which accesses North Dubuque Street will only compound the traffic i t
problem. ji (}
Gordon Strayer, 1 Forest Glen, stated he is concerned that some development could i I
detract from the quality of Iowa City life. However, he believes the current Greek
houses have deteriorated and new structures are needed. He indicated that potential i
problems with traffic and noise should not be of major concern when compared with
the current situation. {j
Lyle Seydel stated his objections to any multi -type development in a residential zone. M
He stated it is not appropriate to use the wetland as a recreational area. He stated that
the use of L`te structures would be greater than Indicated by the number of residents
due to the higher actual membership of the organizations. He also stated that as this f
area will not be patrolled by Campus Security, it will Increase the burden on the Iowa
City Police Department.
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Jean Gilpin, 301 Taft Speedway, expressed her concern that the traffic conditions in the
area will worsen. She Indicated she believed noise will be a problem and recom•
mended the proposal not be approved.
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Minutes
Planning & Zoning Commission
August 17, 1989
Page 10
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Bruce Glascow presented a letter in favor of the proposed development to Chairperson
Scott.
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Larry Schnittier stated the developer Intends to restore the wetlands to a more natural
state than its current condition. SchnittJer agreed, at Scott's request, to provide specific
information regarding the types of vegetation proposed for the wetlands before the
Commission makes a final decision. Scott requested staff provide information regarding
what lands are designated wetlands by the Corps of Engineers.
Public discussion closed at 10:25
p.m. �
Cook moved to defer consideration of 5-8907 to September 7, 1989. Wallace
seconded.
Wallace stated the proposal angers and insults her. She said she is angry because
j they have returned so quickly with such a high-density proposal and she is insulted that
they would think she would approve such a high-density proposal. She said there is j I.
a need for flexibility among the neighbors. She indicated she has disagreed with the
JCCOG traffic study and feels traffic will be a problem in the area. Wallace i I
recommends development at an RS -5 level. She stated the Chairperson's desire to I
waive requirements makes her nervous.
Scott stated he would prefer to see North Dubuque Street repaved. He asked staff if i 1'
the Commission could recommend and Council could waive the requirement to improve
Taft Speedway. Beagle responded that requirements of the Floodplain Management
Ordinance are not waiveable. Scott stated that whenever a road improvement would
Impact the, residents currently in an area, the Commission can only make recommenda-
tions to Council to either assess the residents or for a City-wide assessment. He stated
he dislikes both recommendations. Scott also stated he feels there is a certain portion i
of the opposition that will oppose any development in the area. He stated there are
inherent development rights with ownership of property and that City Legal Department
reminds them of this fact. He challenged the neighbors to come up with solutions so
as not to become identified as part of the problem.
The motion carried unanimously, 5 0,
Scott Informed the public that the next Informal Planning & Zoning Commission meeting
will be held on Tuesday, September 5, 1989, at the Senior Center and the next formal
Planning & Zoning Commission meeting will be held on September 7, 1989.
3. S-8922. Public discussion of an application submitted by Dean Oakes for preliminary
plat approval of an approximate 24 acre, 5 -lot commercial subdivision located in
Johnson County in the southwest quadrant of the intersection of Highway 1 and U.S.
Highway 218. (45 -day limitation period: Extended to August 18, 1989.)
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Planning & Zoning Commission
August 17, 1989
Page 11
Moen reviewed the staff report dated August 17, 1989. She stated a revised plat has
been submitted, but it does not include improving the county secondary road within the
subdivision to urban design standards.
Scott requested a verbal extension of the 45 -day limitation period for S-8922 until
September 7, 1989, Larry Schnitt(er stated that Dick Myers desires to defer; he,
therefore, agrees to the extension.
Public discussion was opened at 10:49 P.M.
There was none.
Public discussion was closed at 10:49 p.m.
Cook moved to defer S-8922 until September 7, 1989. Wallace seconded. The
motion carried unanimously, 5-0.
OTHER BUSINESS:
Wallace stated she had five comments she would like to leave with the Planning & Zoning
Commission. She stated it would be nice to finally have environmental regulations. She stated
it would be nice if they would set a reasonable secondary access policy. She stated it would
be nice if we could give serious consideration to a Historic Preservation District on the North
Side. She stated greater participation and interest in planning and zoning Issues by the City
Council was needed. She concluded with the comment that the City Council should
acknowledge the great underpaid planning staff that it has.
Cook thanked Wallace for her vinegar and frankness and stated he will miss the quality she
has brought to the Commission. Scott stated he agrees with the five comments made by
Wallace.
ADJOURNMENT:
Cook moved to adjourn the meeting at 10:55 p.m. Wallace seconded. The motion carried
unanimously, 5-0.
Minutes submitted by Mary Jo Neff.
Kenneth Cooper, Secretary
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MINUTES ..J•J�•1�+ i0 l); f0'�8j
PLANNING AND ZONING COMMISSION MINUTES
SEPTEMBER 7, 1989 - 7:30 PM
CIVIC CENTER COUNCIL.CHAMBERS
MEMBERS PRESENT. Clark, Cook, Cooper, Dierks, Hebert, Reid, Scott
MEMBERS ABSENT:
STAFF PRESENT:
None
Beagle, Moen, Neff
CALL TO ORDER:
Chairperson Scott called the meeting to order at 7:40 PM.
RECOMMENDATIONS TO COUNCIL:
1. Recommend approval by a 5-1-1 vote (Clark voting in the negative and Reid abstaining)
of Z-8909, a City -initiated rezoning of property located 615 E. Jefferson Street from RNC -
20 to CO -1.
2. Recommend approval by a 6.0-1 vote (Held abstaining) of Z-8911, a City -initiated
rezoning of a portion of the Northwest Area of the City from ID -ORP to ID -RS.
3. Recommend approval by a 5-1-1 vote (Clark voting in the negative and Reid abstaining)
of Z-8908, an application submitted by Delta Construction Company to rezone a 7.966
acre tract of generally located south of Ventura Avenue and north of Bjaysviile Lane
on North Dubuque Street (Old Highway 218) from PDH -12 to RS -5 conditionally, with
said condition to restict development to 16 lots.
4. Recommend approval by a 5-1-1 (Clark voting in the negative and Reid abstaining)
of Z-8925, preliminary and final plats of Meadow Ridge, a 16 -lot single-family residential
subdivision generally located south of Ventura Avenue and north of Bjaysviile Lane on
North Dubuque Street (Old Highway 218) subject to approval of legal papers and
waiver sidewalks in the entire subdivision, including the sidewalks on North Dubquue
Street.
5. Recommend approval by a 6.0.1 vote (Reid abstaining) of Z-6921, a request submitted
by Thomas Wegman for approval of a final plat for Prairie View Estates, Part Three, a
13 -lot, 19.17 acre residential subdivision located north of 1-80 and east of Prairie du
Chien Road in Johnson County, subject to revision of the Subdivider's Agreement
specifying that 1) Devon Drive shall remain open to the public and accessible from
adjoining properties to ensure its continuation, 2) Syril Street, which is Intended for
emergency secondary access, be Improved to a passable condition and thereafter be
properly maintained, and 3) the developer and/or Homeowner's Association will maintain,
repair, and replace in perpetuity the reflectorized break -away bollards as may be
necessary, to be Installed at the intersection of Syril Street with Prairie due Chien Road.
Planning & Zoning Commission
September 7, 1989
Page 2
6. Recommend approval by a 6-0-1 vote (Reid abstaining) of 5-8929, a request submitted
by William Bywater for approval of an amended preliminary Large Scale Non -Residential
Development plan for the construction of a warehouse building at 2415 Heinz Road,
subject to submittal of revised stormwater management calculations for Public Works
Department approval and resubmittal to the Fire Marshal for concurrence or deletion of
the proposed water line and hydrant serving the proposed building before going to
Council.
7. Recommend approval by a 6-0-1 vote (Reid abstaining) of S-8928, an application
submitted by Northgate Development Company, Inc., for approval of an amended
preliminary Large Scale Non -Residential Development Plan for Lots 2 and 3 of High-
lander Development, First Addition (Northgate Corporate Park).
8. Recommend approval by a 6.0-1 vote (Reid abstaining) of 5-8930, an application
submitted by Steven Moss for preliminary plat approval of an approximate 10.78, 8 -lot
single-family residential subdivision located on Linder Road, west of Linder Valley
Subdivision and west of Agudas Achim Cemetery, subject to the final approval of the
stormwater calculations and verification of the ability of the basin in Lot 4 to serve Lots
1, 2, and 3.
9. Recommend approval by a 6-0-1 vote (Reid abstaining) of V-8905, an application
submitted by Southgate Development Company for vacation of the Olympic Circle right.
of -way.
10. Recommend approval by a 6.0-1 vote (Reid abstaining) of amendments to the CN -1,
Neighborhood Commercial Zone as circulated and amended at the meeting.
PUBLIC DISCUSSION OF ANY ITEMS NOT ON THE AGENDA:
Cook welcomed new member, Nancy Reid, to the Iowa City Planning and Zoning Commission.
CONSIDERATION OF THE MINUTES OF THE AUGUST 17 1989 MEETING:
Cook moved to adopt the minutes as presented. Cooper seconded. The motion carried
4-0.3. (Cooper, Dierks and Reid abstaining.)
ZONING ITEMS:
1. Z-8909. Public discussion of a City -initiated rezoning of property located at 615 East
Jefferson Street from RNC -20 to CO -1. (45 -day Ilmitation period: September 11, 1989.)
Moen stated she had no further information to present to the Commission.
Public discussion was opened at 7:43 PM.
There was none.
Public discussion was closed at 7:43 PM.
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Planning & Zoning Commission
September 7, 1989
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Hebert moved to approve Z-8909, a City -Initiated rezoning of property located at
615 East Jefferson Street from RNC -20 to CO -1. Cooper seconded. The motion
carried 5-1-1. Clark voted in the negative. (Reid abstaining.)
2. Z-8910. Public discussion of a City -initiated rezoning of a portion of the Peninsula Area
generally bounded by Foster Road, North Dubuque Street, the Iowa River and the Elks
Country Club from RS -8 to RS -5. (45 -day limitation period: September 11; 1989.)
Moen stated a letter had been received from Dean Oakes requesting a delay in con-
sideration of this Item until after August 30, 1989.
Public discussion was opened at 7:45 PM.
There was none.
Public discussion was closed at 7:45 PM.
Cook moved to defer the vote on Z-8910 until October 19, 1989. Dierks seconded.
Clark stated he has given consideration to the North end of the City and has come to
the conclusion that environmental concerns are the primary issue. He indicated he
believes Imposing the Planned Development Housing Zone is a tool to deal with
environmentally fragile areas. He stated he will vote in the negative on all issues
involving the North end until this mechanism has been made available to the Commis-
sion.
The motion carried 6-0-1. (Reid abstaining.) {
3. Z-8911. Public discussion of a City -initiated rezoning of a portion of the Northwest Area
of the City from ID -ORP to ID -RS. (45 -day limitation period: September 11, 1989.)
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Moen stated she had no additional information to present to the Commission.
Public discussion was opened at 7:48 PM.
There was none.
Public discussion was closed at 7:48 PM.
Cook moved to approve Z-8911, a City -initiated rezoning of a portion of the
Northwest Area of the City from ID -ORP to ID -RS. Dierks seconded. The motion
carried 6.0.1. (Reid abstaining.) i
4. Z-8908. Public discussion of an application submitted by Delta Construction Company
to rezone a 7.966 acre tract generally located south of Ventura Avenue and north of
Bjaysville Lane on North Dubuque Street (Old Highway 218) from PDH -12 to RS -12 to
permit the future subdivision of the site for a conventional single-family residential
development. (45 -day limitation period: September 7, 1989.)
Planning & Zoning Commission
September 7, 1989
Page 4
Moen Indicated that the applicant Is agreeable to an RS -5 zone and this will accom-
modate his development plans for the tract. She stated that she had been unable to
get a legal opinion on conditioning the rezoning to limit the development to 16 lots.
She suggested that the Commission proceed with the recommendation to limit the
development and staff would receive a legal opinion before taking this application before
Council.
Public discussion was opened at 7:51 PM.
Marcia Wegman, 1850 N. Dubuque Street, stated she Is an adjoining property owner.
She said it has been her understanding that the lots will be 50 feet wide and she feels
this is not in keeping with other lots in the area. Wegman also expressed concern over
the placement of the road entry and how grading could affect tree roots on her
property. Moen stated that the lots all have a minimum width of 73 feet and there is
one lot between Wegmans' property and the proposed roadway. Scott showed
Wegman a plat map.
Duenton Pitzen. 2040 Tanglewood, presented the Commission with a petition from area
residents indicating their concerns regarding traffic.
Public discussion was closed at 7:58 PM.
Cook moved to approve Z-8908, an application to rezone the tract from PDH -12
to RS -5, conditionally, with said condition to restrict development to 16 lots.
Hebert seconded.
Clark asked if the roadway right-of-way could be decreased. Scott responded that the
road right-of-way cannot be waived, but the Commission can recommend that pavement
width and sidewalk requirements be waived. Scott suggested discussing these issues
when considering the related development item, S-8925. Cook stated that legally, under
the PDH -12 zone, the developer could put a maximum density of 96 units on this tract.
RS -5 reduces the maximum number of units to 40. The condition will decrease this
number to a total of 16 units. Dierks asked if someone agrees to vote for the rezoning
with the conditions, could it be assumed that they will vote in the affirmative for the
development. Scott stated that would be a logical assumption.
Clark stated that he agrees that reducing the number of units from 96 to 16 is a
significant Improvement. However, he Indicated that location can be more critical in
regard to environmental soundness and would prefer to see clustering. He concluded
with his belief that there is piecemeal rezoning occurring. Clark stated he feels the
entire area should be planned.
Scott explained to the public that the Commission has struggled to Impose a PDH zone
on this tract. He stated RS -5 is the lowest density available and the developer has
reconfigured his development plans to meet the requirements of the RS -5 zone and to
protect the environmentally sensitive attributes of this tract. He Indicated he believes
the limit of 16 lots results in a clustering as the proposed development takes into
consideration the unbuiidable characteristics of the tract. He stated his Intention to vote
for the plan because of the Commission's long history with this particular development
and the resulting reduction in density through the conditioning of the rezoning. If the
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Planning & Zoning Commission
September 7, 1989
Page 5
Legal Department determines the condition is not possible, then Scott stated further
consultation with Council will take place. He stated the developer has agreed to the
condition.
The motion carried 5.1-1. Clark voted In the negative. (Reid abstaining.)
DEVELOPMENT ITEMS:
1. S-8925. Public discussion of an application submitted by R.D. Phipps for preliminary
and final plat approval of Meadow Ridge, a 7.966 acre, 16 -lot single-family residential
subdivision generally located south of Ventura Avenue and north of Bjaysville Lane on
North Dubuque Street (Old Highway 218). (45 -day limitation period: September 11,
1989.)
Moen stated she had distributed a letter at the September 5, 1989, Planning and Zoning
Commission Informal meeting from Harold and Dorothy Spencer relating their concerns
regarding this development. She said there are legal documents that still need approval
and any affirmative vote on this item should be subject to the submission and approval
of these legal documents. Moen indicated that, in regard to decreasing the pavement
width, she had distributed a memorandum from Larry Donner, Iowa City Fire Chief, that
expresses his concerns and disapproval of this Idea. Moen Informed the Commission
that the Commission has the option of waiving all sidewalks.
Public discussion was opened at 8:13 p.m.
There was none.
Public discussion was closed at 8:13 p.m.
Cook Indicated that the recommendation from the Fire Chief to retain the 28 -fool street
width moved him to support this view. He also stated he would agree to the elimination
of the sidewalks unless there is a strong feeling on the part of the majority of the
Commission to require the sidewalks. Cooper stated he agrees with the Fire Chief's
recommendation to retain the 28 -foot street width requirement. He said he would waive
sidewalks for this development. Clark indicated that he believes that to deal with the
problems in this area, there is a need to waive City -imposed restrictions. He stated a
primary concern of the neighbors is the environment and putting in a small street would
be more environmentally sound.
Hebert expressed his support for retaining the 28 -foot street width requirement. He
stated he has concerns about waiving sidewalks, but not with this particular develop-
ment when considering its size. Dierks Indicated that she feels the 28 -foot wide street
Is needed to allow emergency vehicles access. She stated that because there will not
be many people walking through the development, the street should accommodate
the pedestrian traffic. Scott stated he will probably agree with what he believes appears
to be the majority opinion of the Commission.
Cook moved to approve S-8925, the preliminary and final plats of Meadow Ridge
Subdivision, a 16 -lot single-family residential subdivision generally located south
of Ventura Avenue and north of Bjaysville Lane on North Dubuque Street, subject
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Planning & Zoning Commission
September 7, 1989
Page 6
to approval of fegat papers and waiver of sidewalks In the entirety of the sub.
division, including the sidewalk on North Dubuque Street. Cooper seconded.
The motion carried 5-1-1. Clark voted in the negative. (Reid abstaining.)
2. S-8907. Public discussion of a request submitted by Development International As-
sociates, Ltd., for approval of a preliminary Planned Development Housing (PDH) and
Large Scale Residential Development (LSRD) plan and preliminary plat of a seven (7)
lot subdivision for the construction of six fraternity/sorority houses located immediately
west of Terrill Mill Park and south of Taft Speedway and known as University of Iowa
Greek Complex. (45 -day limitation period: September 8, 1969.)
Beagle reviewed a memorandum dated September 5, 1989, in response to questions
posed to staff at the August 17, 1989, meeting.
Beagle said he was unable to get preliminary design plans for the improvement of Taft
Speedway, but Chuck Schmadeke of Public Works will prepare a report to the Commis-
sion outlining the proposed Improvement and its consequences for the next meeting
with discussion of this development.
Public discussion was opened at 8:3o p.m.
Scott stated letters in opposition to the development were received from Mary and J.H.
Top and from Sam Farr on behalf of himself and his wife.
Peter Morrison, 203 Woodside Drive, of Kappa Sigma Fraternity stated he would like to
address concerns expressed at the previous meeting. First, with regard to traffic
Impacts, he believes traffic from fraternities is less than that generated by single-family
developments. Morrison stated there may be more parking associated withthis use, but
the traffic would be significantly less. With regard to the wetland issue he said that the
wetlands restoration plans will improve the conditions of the wetlands. Concerning
noise, Morrison said the problem of noise can be mitigated by new constructoin
methods and materials. Morrison stated the need for additional fraternity housing is an
important consideration. The proposed development would facilitate adding six struc-
tures to an existing row of fraternities and sororities on North Dubuque Street. New
housing will also allow for the provision of handicapped accessibility. Morrison
responded to questions by Dierks that Kappa Sigma has 99 undergraduate members
and when graduate students are Included the membership totals approximately 120.
He stated the current facility is located at 724 North Dubuque Street and has a maxi-
mum capacity of 34 residents. He said the current facility only provides eight parking
spaces.
Anthony Arrington, 716 Rienow Hall, stated he is a member of Kappa Sigma and
handicapped accessibility is a problem with a number of the fraternities in Iowa City.
He stated he is unable to reside in the current structure due to accessibility problems.
He expressed his belief that diversity is a goal of fraternity recruitment and accessibility
problems can hinder this.
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Planning & Zoning Commission
September 7, 1989
Page 7
Forrest Tomes. president of the Kappa Sigma Parents Group, expressed his support
of the proposed development. He stated the location seemed suitable and the new
facilities would allow for more residents. The plans appear to take Into consideration
the concerns of the wetlands. He stated he feels a good environment and surround-
ings create better students and better citizens in later life.
Alexandra Tomes, 335 Parkland, Cedar Rapids, stated she is a member of the Kappa
Sigma Parents Group. She indicated that she feels the high academic standards of
fraternities and sororities and the philanthropy requirements demonstrate the leadership
qualities of their members. She stated there are national requirements for behavior that
must be met.
Maroaret McDonald, 400 Foster Road, expressed her hope that the Commission will not
approve this development. She indicated the noise and traffic from the current frater.
nities in the area are already problems. She stated that noise is not only a nuisance,
but Is also a health concern. She distributed materials to the Commission from Dr.
Charles Anderson, Director of the Wendell Johnson Speech and Hearing Clinic.
Don McCormick, 305 Taft Speedway, agreed that fraternities do need more facilities and
that most members are good citizens. He indicated that his experience as a fraternity
member demonstrated to him that noise, traffic and environmental issues are legitimate
concerns and he believes putting six fraternal structures in an area that is designated
as environmentally fragile would be a tragedy.
LVIe Sevdel, 445 Garden Street, stated he owns property on Taft Speedway and had
been advised by the Commission's Chairperson that his comments from the previous
meeting would stili be applicable, as would those of others who spoke in opposition.
He expressed his disappointment that the plans for the improvement of Taft Speedway
were not available for this meeting. He stated he hopes the Commission will insist on
complete plans with cost information before deciding on this issue. He stated that if
the Commission recommends approval of this development, he would like to see it
conditioned so that the improvements to Taft Speedway be in place before a building
permit is issued.
Larry Schnittler, MMS Consultants, spoke on the issue of noise. He stated that Iowa
City is a college town and noise is a result of this type of environment. He requested,
on behalf of the applicant, a deferral until the October 19, 1989, meeting to allow him
to create an application for an Iowa City Floodplain Development Management Permit
so that City staff can review this Information. Schnittler requested an extension of the
45 -day limitation period to October 19, 1989.
Scott asked Schnittler if the permit they are seeking will relate to the restoration of the
wetlands. Schnittler responded that he plans to remove some of the fill and dredge
part of the area to create a wetland type of environment. Reid asked if soil borings
have been done to demonstrate it the land can support the proposed structures.
Schnittler stated that the structures will be erected on existing fill with the footings to
be expanded as needed.
Public discussion was closed at 9:08 p.m.
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Planning & Zoning Commission
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Dierks moved to defer the vote on S-8907 until the October 19, 1989, meeting.
Cook seconded.
Cook stated he feels the Commission does not have the option to turn down the
application without serious legal liability. In regard to the traffic concerns of the
neighbors, Cook expressed his doubt that there will be an investment in traffic lights
considering the findings of the Transportation Planner. He indicated that deceleration
lanes would be a possibility. Cook stated that outside amplification should be pro-
hibited. He stated that the proposed density is a concern for him and would cause him
to vote against the proposal at this time. He said he would prefer to see a 50/50 split
In the development of fraternities and sororities. Cook stated he likes the integration
of the open space via the trail and bridge to Terrill Mill Park. He expressed his belief
that single-family lots extending to the river would be a complete travesty. He stated
that development of fraternities in this area would take some pressure off of the inner
city.
Cooper stated he is concerned about the location. He stated he believes that if
Investment can be made in new structures, then funds should be available to make the
current structures handicapped accessible. He indicated his primary concern is the
environment and would not support the project at this time for that reason. He stated
it places an undue burden on the Planning and Zoning Commission if the Corps of
Engineers is waiting for the process to be completed at the City level. He said noise
is not a concern with him, but he expressed concern about both the traffic and road
improvement issues.
Hebert stated that this area needs to be developed to complete the infill plans for
development in the City. He indicated he has no objections to this development and
it appears that the developer will attempt to mitigate noise problems. In regard to
environment Issues, Hebert stated that the area across the river from this tract has the
same type of environment and has been developed for over 20 years without problems.
He agreed with Clark's earlier statement that regulations are needed to adequately
address environmental concerns. He stated enforcement Is the actual traffic problem
on North Dubuque Street and expressed his belief that as development continues in the
area, traffic signals will be necessary. He indicated he will vote against the down
zoning of the Peninsula Area from RS -8 to RS -5 and in favor of the development.
Dierks stated she will comment on this development at the October 19, 1989, meeting
Scott stated he shares Cook's feelings on some of the positive attributes of this parti.
cular proposel. He expressed to the developer and those who spoke in support of the
development that from a technical standpoint, they were asking the Commission to jump
through a lot of hoops. He stated that in the current RS -8 zone, fraternities and
sororities are not allowed by right or by special exception. It would require a land use
change to permit fraternities and sororities in either an RS -8 or RS -5 zone. In response
to a question the neighbors might have asked as to why the Commission would ever
consider this proposal, Scott stated that the available areas for fraternity and sorority
expansion is severely limited. He indicated the proposal deserves a considered review
In regard to the proposal, Scott stated he shares some of the concerns expressed by
other Commission members. He stated the present proposal is much too dense.
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Planning & Zoning Commission
September 7, 1989
Page 9
Scott recommended that those who were not in attendance at the previous Commission
meeting on August 17, 1989, obtain a copy of those minutes and review the Commis-
sioners' questions and comments as they pertain to the impact on Taft Speedway,
Scott Indicated his frustration that if the development impacts Taft Speedway in such
a way that it requires bringing the roadway up to urban design standards, the City
should be able to force the developer to pay for the improvements. Legal staff and
legal precedence do not currently support this premise. Scott stated that he believes
that if this is the case, the City should be able to waive the requirement to bring the
roadway up to urban design standards. He stated it is unfair to the current residents
to require them to pay to bring the street up to urban design standards when they
oppose the development.
Scott indicated he believes the impact the development will have on traffic on North
Dubuque Street is speculative. In response to Seydel's comments about the plans for
the Taft Speedway improvements, Scott stated that if it appears the proposal will be
approved, he will see to it that the information will be made available to the Commission
before it makes a final decision. Scott thanked both those who spoke in favor of the
development and those who expressed their opposition.
Scott stated that noise and litter are problems and cannot be ignored. He advised the
fraternities to police their own grounds and that of neighboring fraternities. He stated
this will build their public image and public acceptance. He expressed his hope that
the issue of noise will also be adequately addressed.
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The motion carried 6-0-1. (Reid abstaining.)
Scott informed the public that there will be two intervening meetings of the Commission
before this issue appears again on an agenda. It will be discussed on October 16,
1989, at an informal work session in the Senior Center Activities Room. The proposal
will be open for public discussion at the October 19, 1989, formal Planning and Zoning
Commission meeting. Scott stated that if the Commission has satisfactorily resolved
the issues and concerns, a vote will be taken on that date.
3. S-8921, Public discussion of a request submitted by Thomas Wegman for approval of
a final plat for Prairie Mew Estates, Part Three, a 13 -lot, 19.17 acre residential sub-
division located north of 1.80 and east of Prairie du Chien Road in Johnson County.
(45 -day limitation period: September 7, 1989.)
Beagle reviewed the staff report dated September 7, 1989. Beagle stated he did
attempt to talk with Stephen Lee of the Solon Fire Department, regarding the condition
of Syril Street for emergency access but he was unable to do so. He did view the site {
with Larry i0nney, the Iowa City Fre Marshal, idnney expressed his believe that Syril '
Street in its present condition would be unable to withstand the equipment loads of
most emergency vehicles. Kinney recommended Syril Street be brought up to a
minimum standard of the developer's choosing and agreed upon by the City. Beagle
state City rural design standards require three Inches of crushed rock on a compacted
base and this should be acceptable. Staff recommended approval of S-8921 subject
to revision of the legal papers as discussed in the staff report. Department.
In response to a question by Cook, Beagle stated that the improvement of Syril Street
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Planning & Zoning Commission
September 7, 1989
Page 10
Is included as a part of the discrepancies. Beagle stated the current condition of this
street has been deemed Impassable for emergency access. Cook asked if it was clear
what specific steps are needed to provide for the emegency access. Dierks asked for
clarification of the ownership of the roadway.
Public discussion was opened at 9:39 PM.
Davis Foster unofficial representative of the Homeowner's Association for Prairie View
Estates, Parts One and Two, stated the road appears to be owned by the Homeowner's
Association, except for a piece of private property owned either by the Lundquists or
the MacBrides at the end of Syrii Street at the intersection with Prairie du Chien Road.
Foster stated there can be a problem Imposing an obligation to improve Syril Street on
the Homeowner's Association. He indicated the developer may not have retained the
rights to the road to develop Section 3. Beagle stated that this is an issue that will
need to be worked out separate of this meeting. Scott stated it should be possible to
require the Homeowner's Association to in some manner improve the roadway in
conjunction with the developer. Beagle stated the Commission needs to only be
concerned with the issue of bringing Syril Street up to a passable condition and to
provide for its perpetual maintenance. The mechanism as to how this will be provided
for, he said, can be a part of the legal documents.
Dean Oakes, R.R. 2, stated he brought Syril Street up to the requirements during the
previous development. He indicated he will put the crushed rock on Syril Street even
if he no longer owns it. He stated he does not believe he gave up access to Lot 5 and
agreed to bring the road up to specifications.
Public discussion closed at 9:49 PM.
Cook moved to approve S-8921, subject to revision of the Subdivider's Agreement
specifying that 1) Devon Drive shall remain open to the public and accessible from
adjoining properties to ensure its continuation, 2) Syril Street, which is intended
for emergency secondary access, be Improved to a passable condition and
thereafter be properly maintained, and 3) the developer and/or Homeowner's
Association will maintain, repair, and replace in perpetuity the reflectorized break-
away bollards as may be necessary, to be installed at the intersection of Syrii
Street with Prairie du Chien Road. Cooper seconded.
Dierks asked that if the developer has given the streets that access the proposed
subdivision to the Homeowner's Association of Parts One and Two, can they close off
access to those people who might buy lots in Part Three. Scott responded that the
Subdivider's Agreement for Part Two specified that Devon Drive remain open and
accessible to adjoining properties to ensure its continuation and the language has been
extended to Part Three.
The motion carried 6.0-1. (Reid abstaining.)
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September 7, 1989
Page 11
4. S-8922. Public discussion of an application submitted by Dean Oakes for preliminary
plat approval of an approximate 24 acre, 5 -lot commercial subdivision known as Scott's
Second Addition, located in Johnson County in the southwest quadrant of the intersec-
tion of Highway 1 and U.S. Highway 218. (45 -day limitation period: September 7,
1989.)
Moen stated the secondary road design is a major discrepancy that needs to be
resolved; the caliber of the road and the extent to which the improvements extend
through the subdivision still need to be addressed. She indicated there are minor plat
discrepancies that also need resolution. Staff recommended that the 45 -day limitation
period be waived and this item be deferred to the Commission's next meeting. Dean
Oakes agreed to extend the 45 -day limitation period to September 21, 1989.
Public discussion was opened at 9:57 PM.
There was none.
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Public discussion was closed at 9:57 PM.
Cook moved to defer S-8922 to September 21, 1989. Dierks seconded. The
motion carried 6.0.1. (Reid abstaining.)
5. S-8929. Public discussion of a request submitted by William Bywater for approval of
an amended preliminary Large Scale Non -Residential Development plan for the con-
struction of a warehouse building at 2415 Heinz Road. (45 -day limitation period:
October 2, 1989.)
Beagle reviewed the staff report dated September 7, 1989. Staff recommended approval
of S-8929, a preliminary LSNRD plan for Lot 2 of BDI First Addition subject to submis-
sion of revised stormwater management calculations and their approval by the Public
Works Department.
Public discussion was opened at 9:59 p.m.
Ray Bywater. 498 Linder Road, questioned the need for a proposed fire plug and 6 -
inch water main as shown on the plan. Scott asked what has been required of similar
developments in this area. Beagle stated that the installation of private water mains and
fire hydrants has been required on other Industrial properties in the BDI development
and offered Blooming Prairie as an example. Beagle explained that this water main and
fire hydrant were required to be shown on the previous LSNRD plan approved for this
property in 1979. The main and hydrant were not required to be installed until a new
building was proposed for the lot. Beagle had inquired of the Fire Marshal if it was still
their position to require the main and hydrant and the Fire Marshal preferred it to be
so. Beagle stated the Commission could include in the motion to approve that it
Includes the installation of the water main and fire hydrant unless waived by the Fire
Marshal. This would allow an amended plan to be presented to Council If the require-
ment were to be waived.
Dierks expressed concern regarding the length of hose that would be required if there
were to be a fire in the back of the building if the proposed hydrant was not added.
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Planning & Zoning Commission
September 7, 1989
Page 12
Clark asked for clarification of the Fire Marshal's position. Beagle stated no specific
analysis has been done at this time, but he will ask for their specific determination on
this issue prior to presentation to City Council. Scott stated the motion to approve
could be conditioned on the review by the Fire Marshal to Include or eliminate the
proposed fire hydrant and water main. Council, he said, would then make the final
decision. Beagle stated revised stormwater calculations are also needed.
Public discussion was closed at 10:09 p.m.
Cook moved to approve S-8929, an amended preliminary Large Scale Non -Residen-
tial Development plan for the construction of a warehouse building at 2415 Heinz
Road, subject to submittal of revised stormwater management calculations for
Public Works approval and resubmittal to the Fire Marshal for concurrence or
deletion of the proposed water line and fire hydrant serving the proposed building
before going to Council. Cooper seconded. The motion carried 6-0.1. (Reid
abstaining.)
6. S-8928. Public discussion of an application submitted by Northgate Development
Company, Inc., for approval of an amended preliminary Large Scale Non -Residential
Development plan for Lots 2 and 3 of Highlander Development, First Addition (Northgate
Corporate Park). (45 -day limitation period: September 29, 1989.)
Moen reviewed the staff report dated September 7, 1989. Staff recommended approval
of the preliminary LSNRD plan to permit construction of a proposed facility on Lots 2
and 3 of the Highlander Development, First Addition.
Public discussion was opened at 10:12 p.m.
There was none.
Public discussion was closed at 10:12 P.M.
Cook moved to approve S-8928. Hebert seconded. The motion carried 6.0-1 (Reid
abstaining).
7, S-8930. Public discussion of an application submitted by Steven Moss for preliminary
plat approval of an approximate 10.7 acre, 8 -lot single-family residential subdivision
located on Under Road, west of Under Valley Subdivision and west of Agudas Achim
Cemetery. (45 -day limitation period: October 2, 1989.)
Moen stated there are three deficiencies remaining from the list of deficiencies included
in the memorandum dated September 7, 1969, from Karin Franklin. The stormwater
calculations have been submitted, but these still need to be approved by the Public
Works Department. The drainageway system of Kenruth Circle needs to be expanded
Into the stormwater management basin and connected to any pipes in the basin. The
plats need to be revised to show these changes.
Public discussion was opened at 10:18 p.m.
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Planning & Zoning Commission
September 7, 1989
Page 13
Larry Schnittler, MMS Consultants, stated his objections to adding p;pe to the storm.
water basin. He demonstrated to the Commission where the additional pipe would be
required and explained how the proposal as presented will accommodate the storm -
water drainage without the need for additional piping and a bubble -up structure.
Scott indicated he has a problem with adding additional cost to the project. He stated
there should be a revision to the Stormwater Management Ordinance, but the process
appears to have been halted by Frank Farmer's departure from the Public Works
Department. Scott suggested not including any conditions relating to this discrepancy.
Reid asked who will be responsible for maintenance of the stormwater basin. Schnittler
responded that this is the responsibility of the Homeowner's Association.
Public discussion was closed at 10:24 p.m.
Cook moved to approve S-8930, subject to final approval of the stormwater
calculations and verification of the ability of the basin in Lot 4 to serve Lots 1, 2
and 3. Hebert seconded. The motion carried 6-0-1 (Reid abstaining).
OTHER BUSINESS:
1. V-8905. Public discussion of an application submitted by Southgate Development
Company for vacation of the Olympic Circle right-of-way.
Moen referred the Commission to the September 7, 1989 staff report
Public discussion was opened at 10:27 p.m.
There was none.
Public discussion was closed at 10:27 p.m.
Cooper moved to approve V-8905, an application submitted by Southgate Develop.
ment Company for vacation of the Olympic Circle right-of-way. Dierks seconded.
The motion carried 6.0-1 (Reid abstaining).
2. Public discussion of amendments to the CN -1 Neighborhood Commercial Zone,
Moen stated she had distributed revised copies of the amendments to the CN -1,
Neighborhood Commercial Zone to the Commission. The revisions reflect changes
recommended by the Commission at its September 5, 1989, Informal meeting. She
stated item (4)a. remains unchanged. Staff has added the phrase "existing or proposed -
in Item (4)b. to eliminate possible confusion in the future regarding how to calculate
the amount of total floor area that may be occupied by offices. Item (4)c, has been
eliminated at the Commission's request, but staff will discuss this Issue with the City
Council. Item (4)d, has been renumbered (4)c, and has been revised to eliminate the
phrase "in any way" to decrease the ambiguity or subjectiveness in terms of the Board
of Adjustment's review. The phrase "catering to the day-to-day needs of the neighbor-
hood residents" has also been deleted to reflect the Commission's opinion that this
concept was adequately expressed in the preamble to the ordinance.
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Planning & Zoning Commission
September 7, 1989
Page 14
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Cook suggested eliminating the phrase "of all other uses" in item (4)b. and inserting
"either" in its place. Scott stated the amended (4)b, should read, "the total floor area
of all office uses within an area zoned CNA shall not exceed fifteen (15) percent of
the total floor area, either existing or proposed, in the zone." Cook noted that the
Southgate tract zoned CN -1 on Mormon Trek Boulevard exceeds the size limitations of
the CN -1 zone. Moen stated this is an anomaly.
{
Public discussion was opened at 10:35 p.m.
There was none.
Public discussion was closed at 10:35 p.m.
Dierks moved to approve the amendments to the CNA, Neighborhood Commercial
Zone, as circulated and amended at the meeting. Cook seconded.
Scott stated the Commission understands staff's position and acknowledges that staff
will report to Council their position for requiring that 25% of the zone be occupied by
uses, other than offices, before offices may locate in that zone.
The motion carried 6-0-1 (Reid abstaining).
3. Planning and Zoning, Commission Information:
Dierks asked when the CN -1 zone amendments would go before City Council. Moen
responded that the public hearing will be set on September 19, 1989, for the October
3, 1989, meeting. Scott reminded the Commission members that if anyone is interested
in attending the Chicago APA meeting from October 5 to October 7, 1989, staff needs
to be notified by September 8, 1989, at the latest.
ADJOURNMENT:
Cook moved to adjourn the meeting. Cooper seconded the motion. The motion carried
7-0.
The meeting was adjourned at 10:39 p.m.
Minutes submitted by Mary Jo Neff.
Minutes approved by:
Kenneth Cooper, secretary
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MINUTES
HISTORIC PRESERVATION COMMISSION D
_. WEDNESDAY, AUGUST 16, 1989
SENIOR CENTER CLASSROOM
RAR
MEMBERS PRESENT: Russell, Hanick, Jepsen, Ucht
MEMBERS ABSENT: VanderWoude
STAFF PRESENT: Beagle, Neff {
CALL TO ORDER:
Chairperson Russell called the meeting to order at 7:38 p.m. j
CONSIDERATION OF THE JULY 12 1989 MINUTES:
Ucht moved to approve the minutes of the July 12, 1989, meeting as presented. Hanick �
seconded. The motion carried unanimously by a 4-0 vote.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
None.
REVIEW OF REHABILITATION PROJECTS:
Beagle said two (2) rehabilitation projects were received under the City's Housing Rehabilitation
Program. This program is administered by the Iowa City Community Development Block Grant i
division. Monies used for this program come from annual appropriation of funds from the U.S. 1
Department of Housing and Urban Development. Any proposed undertaking involving federal
funds must be evaluated in terms of its effects on any historic properties. The initial step
Involves an evaluation whether the subject property is on or is eligible for the National Register
of Historic Places. In accordance with Commission policy, only those properties listed on or {
considered eligible for the National Register are submitted to the Commission for review.
These projects must be evaluated with regard to the Secretary of the Interior's Standards for
Rehabilitation. Upon review, the proposed rehabilitation is submitted to the State Historical
Society for final review. All other rehabilitations involving non -listed or ineligible properties are
transferred directly to the State Historical Society for review.
Beagle stated that staff reviewed two CDBG rehabilitation projects. A project involving property
at 28-281/2 North Governor Street has been automatically passed on to the State because
Information available from the Goosetown Survey indicated that the structure is not considered
eligible for the National Register. The structure located at 400 North Clinton Street was $
Identified as a "key" architectural structure In the Northside Survey. Beagle stated that in his
opinion the structure is National Register eligible and his review of the rehabilitation project has
shown that the plans appear to meet the Secretary of the Interior's Standards for Rehabilitation,
except for the proposed Installation of manufactured siding. Beagle stated manufactured siding
Is sometimes found acceptable when the color Is consistent with the color theme of the house,
It is of a smooth texture, and the lap width is consistent with the original siding. Russell asked
/ss9
Historic Preservation Commission
August 16, 1989
Page 2
if it would be possible to recommend that the original siding be scraped and repainted. Beagle
responded that the City's rehabilitation program prefers manufactured siding because of its
long life and durability. However, the Commission can demonstrate its concern through the
recommendation and the State Historical Society will make the final decision.
Russell moved to pass the rental rehabilitation application for 400 North Clinton Street
to the State Historical Society with the recommendation the proposed rehabilitation work
be done consistent with the Secretary of the Interior's Standards and further recommends
the existing siding be scraped and painted. If the State Historical Society determines
manufactured siding is appropriate, the Commission recommends the siding be of a lap
width comparable to the existing clapboard siding on the house and that the finish of the
siding be of a smooth, non -embossed surface. Licht seconded. The motion carried
unanimously by a 4-0 vote.
DISCUSSION OF THE GUIDE TO HISTORIC IOWA CITY.,
f
Russell stated the Commission had three topics to discuss regarding the Guide to Historic Iowa
City. These included the general distribution of the Guide, the cost overrun, and the
presentation of framed copies to the City Council.
Russell stated that copies of the brochure have been sent to the Convention and Visitors
Bureau, the Iowa City Public Library, Johnson County Heritage Museum, Old Capitol, Civic i
Center, Tom Walsh, First National Bank, and Margaret Keyes. The Iowa City Area Chamber
of Commerce has also been supplied with copies of the brochure to be included in a welcome
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packet for new teachers in the area. Licht suggested copies should also be forwarded to
legislators from the area and the local Welcome Wagon. Russell stated he would like the City
Council and County Supervisors to receive copies. He also said VanderWoude had suggested
placing the Guide at the welcome kiosks at the state borders and distributing it to local
churches. Hanick suggested giving copies to the University Newcomers Club for distribution
to new faculty members and placing copies at the Iowa Memorial Union Information Center and
the Holiday Inn.
Russell stated he could send copies to Pat Eckhardt, President of Friends of Historic
Preservation, and let her know more are available for distribution. Russell agreed to draft
letters to the local legislators, City Council members, and Johnson County Supervisors and will
forward these to Beagle for mailing. Russell stated he will also make telephone calls to others
for the initial contacts. Beagle stated he had sent 25 copies to the State Historical Society in
j accordance with the grant requirement and had received positive feedback.
Russell stated that the Commission had previously discussed having two Guides framed in a !
manner to display both sides of the map for presentation to the City Council and to be
exhibited in Council Chambers. Beagle informed the Commission that it will cost $136 for oak
frames. Don Schmeiser, Director of Planning and Program Development, will contact Stephen
Atkins regarding funding for the framing. Russell expressed his desire to have all available
Commission members In attendance for the presentation.
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Historic Preservation Commission
August 16, 1989
Page 3
Hanick moved to request funds for the framing the Guide to Historic Iowa City from the
City Manager and if that Is not possible, to fund the framing with Historic Preservation
Commission funds. Russell seconded. The motion carried unanimously by a 40 vote.
Beagle explained that the budget for the Guide to Historic Iowa City was $3,800. The size of
the finished product limited the number of bidders for the printing to two with Economy
Advertising submitting the low bid. Beagle stated a $995 cost overrun was realized primarily
due to the size and complexity of printing the Guide. Beagle stated the City will pay for the
printing with the expectation that the City will be reimbursed for the cost overrun. He indicated
one option is to request the funds from the Convention and Visitors Bureau. Russell stated
that this is a feasible option since the acknowledgements are on the brochures and the
Convention and Visitors Bureau has demonstrated an interest. Russell suggested requesting
that the Convention and Visitors Bureau reimburse the City and the Commission can discuss I
other options if this cannot be arranged. Beagle assumed responsibility for the breakdown in
communication that resulted in the cost overruns. Russell indicated he would contact Robin
Hennes of the Convention and Visitors Bureau by letter to explain the situation, request the
funds, and to offer to meet with her to explain the situation in person. Hanick stated it would
be possible to offer them a larger acknowledgement on the second printing.
I
DISCUSSION OF SUBCOMMITTEE ASSIGNMENTS, I
Russell indicated he would like to see each subcommittee following Beagle's recommendation
for specific work plans and to have the subcommittees report back to the full Commission.
Jepsen informed the Commission that the Iowa City fifth grade curriculum Includes local history.
He stated University of Iowa journalism students did video projects on both Summit Street and
Goosetown. He said the videotapes are available to be copied and the Journalism Department {
is enthusiastic about the possibility of distribution. Jepsen indicated he will be in contact with I
the Iowa City Public Ubrary to determine their interest in the tapes. Russell stated the tape
produced by the City is 7'/2 minutes long and Jepsen stated the two School of Journalism
tapes are approximately 15 minutes in length. Jepsen stated he sees a need to collect these
materials and to contact the schools to learn what they will be able to use. In response to a
suggestion by Hanick, Jepsen stated he will make contacts with the media specialists regarding
distribution of the Guide to Historic Iowa City to the school media centers. Hanick suggested
that the schools might be willing to pay for laminating maps for their own use to permit them
to be used for both display and hands-on activities.
Ucht stated she is reviewing the Information on National Register designations that Beagle has
provided for her. She indicated she plans to start a file of previous applications that have been
submitted from area properties to use as a reference. Russell encouraged Ucht to contact the
East College Street Neighborhood Group and to offer assistance,
Hanick stated he will exchange Information with VanderWoude regarding financial Incentives.
Russell expressed the need for not only information on changes in statutes and ordinances that
encourage preservation, but also information that will demonstrate that Historic Districts
increase property values. Hanick stated that Information could be compiled on previous
projects that were the result of incentives. Hanick indicated he could discuss property tax
/5.59
Historic Preservation Commission
August 16, 1989
Page 4
abatement with the County. Abatement on added value would give an incentive for the cost
of initial capital improvements, with an Improved property tax base for the future.
Russell indicated he would like to see a small Informational brochure about the Historic
Preservation Commission and stated he would be willing to write it himself. He stated he
would also like to publish the Design Review Standards Booklet when the Historic Preservation
Design Standards Ordinance has been approved by the City Council. Beagle stated he is in
the revision process and it should be available for review at the September meeting. Russell
stated the ordinance will provide the bulk of the text for the booklet and the Commission
should request a budget increase for funding of the booklet.
Russell indicated that it will soon be time to select a date for the Preservation Awards Program
as well as the site, jurors, and speaker. He stated Margaret Keyes is his first choice for
Friends of Historic Preservation and encourage them to recommend nominees
speaker. Jepsen and Licht both expressed their agreement. Russell stated he would contact Nowysz Award. He stated his preference is to try for a later time next year for the Margaretand to use Old
Capitol if it is possible to extend its hours. Beagle suggested seeking corporal
soliciting the backing of the Chamber of Commerce. Russell stated he would contact local
e sponsors and
banks and suggested planning on conducting a house tour again.
Hanick suggested the New Historic District Subcommittee should concentrate on the Bella Vista
area. He stated that it has the benefits of its small size, no rental properties, and an interest
in historic preservation in the area. Hanick stated College Green Park should also be
considered as an initial project, but it has the disadvantage of rental properties. Russell
requested from Beagle information on procedures for the formation of new Historic Districts and
the available information from existing survey work for the September meeting. In response
to a question by Ucht, Beagle stated the existing survey work includes historical information.
He indicated some information will be dated, but most will be valid if no changes have been
made to the architectural Integrity of the structures.
HISTORIC PRESERVATION COMMISSION INFORMATION;
Russell informed the Commission that a difficult series of calls guaranteed that the St. Patrick's
Memorial Plaques were preserved by the O'Brien Construction for future display.
Beagle stated he recatved a call from someone associated with the United Methodist Church
on Dubuque Street regarding the shortage of parking in that area. The caller wanted to know
the City's position regarding the Berkeley Hotel on the corner of Jefferson and Dubuque
Streets and the possibility of tearing it down for additional parking. Beagle Informed the caller
the structure Is on the National Register and offered his assistance in finding alternative parking
arrangements.
Russell stated the budget submission is required in October. Beagle stated the budget
generally Includes $350 for the Preservation Awards Program and a quartertime position of City
staff. He Indicated an Increase can only be expected if there is a well documented and
Itemized request for additional funds. He said an emphasis on the Commission's goal, such
as public education, could help secure funding for additional publications.
1559
Historic Preservation Commission
August 16,1989
Page 5
Russell Informed the Commission that the deadline for requesting CDBG funds IS in September.
Beagle stated he would establish whether or not the CDBG Coordinator is Interested In funding
a reconnaissance level survey.
ADJOURNMENT:
Japsen moved to adjoum at 9:13 p.m. Licht seconded. The motion carded by a 4-0 vote.
Minutes submitted by Mary Jo Neff.
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MINUTES
BROADBAND TELECOMMUNICATIONS COMMISSION
WEDNESDAY, JULY 26, 1989 - 5:15 PM
CIVIC CENTER COUNCIL CHAMBERS
MEMBERS PRESENT: Justis, Hail, Detroit, Stevens
MEMBERS ABSENT: Patton
STAFF PRESENT: Halling
OTHERS PRESENT: Bill Blough, John Hess, Kristen Evanson, Dewey McGuire, Joe
Taylor, Gary Strang, Dave Buntington
RECOMMENDATION TO CITY COUNCIL:
None.
SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN:
Dan Hall gave an NPO update as he attended the NPO community producer meeting at the
Iowa City Public Library. Hall reported approximately 30 people attended. He also reported
that the NPO received favorable feedback on the Articles and Bylaws and much discussion on
Article 3, Section 6 in reference to quality of productions and censorship. John Hess
presented the CPC quarterly report noting a 4% increase in premier programming. Hess also
reported that September 11-14 is Community Access Week and the CPC will be producing
almost four days of taped and live community programming promoting community organiza-
tions and institutions, Joe Taylor from Kirkwood Community College along with Gary Strang,
the overseer of cable activities for Kirkwood and Dave Buntington, Educational Instructional
Coordinator for Kirkwood, addressed the BTC. They appeared in response to the BTS and
the Educational Consortium's concerns with educational television Channel 27. Joe Taylor
expressed that Kirkwood Community College along with Heritage Cablevision is installing a
playback system that will allow for more local cablecasting control of Channel 27. Joe Taylor
also expressed that Kirkwood Community College is more than willing to work with the
Educational Consortium to solve any current problems. The BTC meeting continued with
discussion concerning Nick Johnson's presentation. The BTC discussed the future of fibre
optics in cable, its cost, and feasibility in the Iowa City area. Detroit suggested that the BTC
devote blocks of time solely to interactive Information on the City's government access Channel
29. Discussion evolved Into the Heritage Cablevision package to new subscribers with the BTC
deciding to discuss further the possibility of adding a 3"x5" card about access channels.
CALL TO ORDER:
The meeting was called to order at 5:15 p.m.
APPROVAL OF BTC MINUTES:
Moved by Stevens, seconded by Hall, to approve the June, 1989, BTC meeting minutes.
Unanimously approved, Patton absent.
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Minutes
Broadband Telecommunications Commission
July 26, 1989
Page 2
ANNOUNCEMENTS OF COMMISSIONERS:
Justis reported on the outcome of the Iowa City School Board meeting which he attended on
behalf of the BTC in reference to the BTC's concerns on Educational Channel 27. Justis
Informally met with the School Board president as well as Mayor John McDonald prior to the
School Board meeting to Inform them of the BTC's intentions. The outcome of the School
Board meeting is pending,
PUBLIC ANNOUNCEMENT:
Dewey McGuire informed the BTC that he possesses notes from the NFLCP conference in
Dallas. Dewey also announced that a tape which he entered in the Hometown video Festival
received an honorable mention at this conference.
NPO UPDATE:
Hall reported that the NPO/producer meeting was attended by approximately 30 individuals,
including Councilmember Karen Kubby. Hall stated that individuals present supplied positive
comments and procedural questions. The meeting was also set up for phone responses as
well as being cablecast. Hell noted one question in reference to Article 3, Section 6, of the
Articles of Incorporation. Hall stated that the BTC has no intention of ever censoring the
programming on Channel 26. But since funding of the NPO is a major Issue, the BTC hopes
that community producers will be sensitive about not offending the community - who will
eventually fund the NPO.
Susan McGuire added that the Articles of Incorporation are near completion.
HERITAGE REPORT:
Slough reported that Heritage Cablevision will be integrating cable lines between Clinton Street t
and Gilbert.
CPC REPORT:
Hess presented the quarterly report noting certain points of Interest.
1. Equipment usage - 50%, slightly up from the previous report, mostly due to the use of
the portapaks.
2. 20% of cablecast hours are premier programming compared to 16% in the last report.
Hess also reported that the CPC will include access information in Heritage packets for new
subscribers. He also commented on the memo sent by the BTC In reference to programming
quality and content. Hess commented that the CPC are facilitators and not responsible for
program content stating that he wanted this to be noted. Hess also reported that September
11-14 is Community Access Week and the CPC will be producing a great number of live and
taped programs promoting community organizations and institutions.
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Minutes
Broadband Telecommunications Commission
July 26, 1989
Page 3
`��1'•]tlCel]�Y�1�1'i:,9LI�i
Joe Taylor from Kirkwood Community College stated that Kirkwood College acknowledges the
current problems with playback scheduling and added that Heritage Cablevision and with
Kirkwood are in the process of installing a cueing system. This will enable the Iowa City
Educational Consortium to control more local programming from Iowa City.
Detroit asked Taylor what his understanding was concerning how an Individual from Iowa City
gets their program played back on the educational TV channel. Taylor responded by stating
that the tapes are physically transported to Kirkwood College and then played at specifically
designated times.
Discussion continued in relation to how Iowa City could regain playback hours that the consor-
tium has given to Kirkwood. Taylor expressed that Kirkwood shares these same concerns
and that Kirkwood College is willing to arrange for playback time in any way necessary in order
to remedy any perceived problems.
Justis expressed the importance of discovering the interest of the Iowa City School District in
promoting and/or producing local educational programming before any decision can be made.
Buntington commented that Kirkwood believes they are servicing the Iowa City community
through the telecourses. Kirkwood College has approximately 16,000 registered students
with 25% from Iowa City. They are looking to expand in the next year.
Detroit asked what financial agreement exists between Kirkwood and the Educational Consor-
tium, if any. Taylor replied that there is no financial agreement between the two but also
added that he will send an updated contractual agreement between the educational consortium
and Kirkwood by the September 20 BTC meeting. Buntington also commented that at this time
Kirkwood is largely committed to cablecasting telecourses. Blough stated that Heritage
Cablevision hes approached the school district about integrating educational video Into the
classroom but the school expressed little Interest in using cablevision for Instructional purposes.
Kristen Evanson, Interim Board NPO member, responded to the memo sent to the NPO Initial
Board from the BTC in reference to production quality. Evanson expressed that the NPO
Initial Board shares these concerns and wants the CPC to encourage excellence in programm-
Ing. Also, Evanson stated she believes that public access is something the public can and
wants to do.
DISCUSSION ON NICK JOHNSON'S PRESENTATION.
Stevens brought in an article found in USA Today in reference to fibre optic cable. The article
Includes additional programming and Information services fiber optics can bring to a commun-
ity. Blough elaborated that fibre optics will enhance the quality of television but at a cost of
between $3 to $8 million dollars (about $500 per home). Eventually present systems will
convert to fiber optics, but this eventual change will take some time, Blough noted,
Discussion turned to the possible use of interactive video in reference to Channel 29 and the
use of a computer. Detroit suggested that the BTC devote blocks of time solely to interactive
information of City activities on Channel 29.
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Minutes
Broadband Telecommunications Commission
July 26, 1989
Page 4
The Commission decided to further this discussion by asking Drew Shaffer to supply a demo
on Interactive video, how it can be used on Channel 29, at the next BTC meeting.
A discussion evolved into the Heritage Cablevislon packets for new customers. Detroit
suggested adding an informative letter or card Into subscribers' packets in reference to the
BTC activities and/or access Into the new subscriber packets.
OTHER PUBLIC DISCUSSION:
None.
ADJOURNMENT.
Moved by Detroit, seconded by Stevens to adjourn. Unanimously approved, Patton absent.
Meeting adjourned at 7:00 p.m,
Respectfully submitted, ew Shaffer, Broadband Telecommunications Specialist
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MINUTES
IOWA CITY HOUSING COMMISSION
AUGUST 8, 1989
IOWA CITY PUBLIC LIBRARY - ROOM A
MEMBERS PRESENT: Moore, McMahon, Hulse, Williams, Parden, Coty
MEMBERS ABSENT: Stadtlander
STAFF PRESENT: Nugent, Seydel, Stroud
OTHERS PRESENT: None
CHANGES/AMENDMENTS TO MINUTES OF PREVIOUS MEETING: None
RECOMMENDATIONS TO COUNCIL: None
MEETING TO ORDER: 9:00 AM by Chairperson Moore
MINUTES: Motion to approve the Minutes of July 11, 1989, was made by
Wil iams, seconded by Hulse, carried 6-0.
HOUSING/RENTAL REHABILITATION - Barnes
- Rental Rehab 530 North Dubuque Street postponed until next meeting.
- Housing Commission Chairperson Moore requested that bids and photos be
presented to the Housing Commission before they review the loan application.
COORDINATOR'S REPORT - Seydel
- Section 8 and Public Housing Update
Housing Assistance payments for August, 1989:
185 Vouchers $52,389.00
467 Certificates $114,808.00
Public Housing Income for. July, 1989: $9,026.00. One two-bedroom
vacancy currently being offered.
Sixteen (16) applications submitted for approval.
- HUD Letter ICHA Compliance Title VI Civil Rights Act
ICHA received letter from HUD regarding follow-up to Title VI review
conducted in 1987, which stated action to be taken by the ICHA within
30 days. Seydel has talked to Kansas City office and sent reply to
comply with the 30 -day requirement. Further discussion with HUD will
be necessary to understand content of HUD letter and items to be
corrected if any.
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MINUTES
Iowa City Housing Commission
August 8, 1989
i
COMMUNITY DEVELOPMENT PLAN DISCUSSION - Nugent
Housing Commission discussion recommended two projects to be considered in
I the plan: Congregate Housing and Emergency Housing.
ADJOURNMENT: Motion to adjourn at 9:41 AM was made by Hulse, seconded by
McMahon, carried 6-0.
Approved by:
Benjamin J. Moore, Chairperson
Iowa City Housing Commission
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MINUTES
IOWA CITY HOUSING COMMISSION
SEPTEMBER 12, 1989
IOWA CITY PUBLIC LIBRARY - ROOM A
MEMBERS PRESENT: Hulse, Stadtlander, Williams, McMahon
MEMBERS ABSENT: Moore, Parden, Coty
STAFF PRESENT: Boothroy, Atkins, Milkman, Barnes, Seydel, Stroud
OTHERS PRESENT:
CHANGES/AMENDMENTS TO MINUTES OF PREVIOUS MEETING: None
RECOMMENDATIONS TO COUNCIL:
1) Housing Commission recommends Council adopt Ordinance Amending
Chapter 17 of the Code of Ordinances of the City of Iowa City,
Iowa, by amending Sections 17-2 and 17-3 to require owners of
rental property not residents of Johnson County and owners of
Condominium residential property to designate a local operator
empowered to represent a property owner(s) concerning compliance
with the Iowa City Housing Code.
2). Housing Commission recommends Council approve Resolution
Authorizing Execution of a Debt Forgiveness Amendment to
Consolidated Contributions Contract NKC-9166 Project IAO22003,
IA05PO22004, IA05PO22005.
MEETING TO ORDER: 9:01 AM by Vice -Chairperson Hulse
MINUTES: Motion to approve the Minutes of August 8, 1989, was made by
McMa on, seconded by Williams, carried 4-0.
"DESIGNATION AND REGISTRATION OF A LOCAL AGENT/MANAGER/REPRESENTATIVE BY
CONDOMINIUM ASSOCIATIONS AND ABSENTEC LANDLORDS" - -Boothroy
Boothroy stated this amendment would require 1) owners of residential
condominium units and 2) owners of rental property not residents of Johnson
County, to designate and register a local agent/representative with Housing
Inspection Services, which would then improve efficiency and effectiveness
in the housing inspection and code licensing process. Motion to recommend
Council adopt the Amendment was made by McMahon, seconded by Williams,
carried 4-0.
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Page 2 X
MINUTES
IOWA CITY HOUSING COMMISSION
SEPTEMBER 12, 1989
"COMPREHENSIVE HOUSING REHABILITATION PROJECT AT 2218 F STREET" MILKMAN
Milkman stated this memo was submitted to Housing Commission for their
information only and no action was needed. The general contractor for this
project was dismissed; the first time this has occurred. Some of the work If
will need to be redone and the second highest bidder on the project has
submitted a bid on completing the project. HUD has been contacted, a waiver
has been approved, and work has started.
"REVIEW OF REHABILITATION PROGRAM" CITY MANAGER MEMO
Steve Atkins was present to review memo with Housing Commission. He is
asking the Housing Commission to support his recommendation to City Council
to amend the
.policy of the Housing Commission to review the Housing
Rehabilitation applications which exceed $5,000.00. Reason for this change
is rehab projects are so restricted by federal and City guidelines it is not
necessary for the Commission to approve/disapprove applications that have
already been determined eligible by the CDBG staff and this extra process is'
overly time consuming. Housing Commission members present at this meeting
deferred any response/recommendation until next meeting when all members are
present. Atkins indicated he would be present. II
COORDINATOR'S REPORT - Seydel
- Section 8 & Public Housing Update
Public Housing rental income for August = $8900.00
Currently one vacancy. A tenant is being selected.
September 1, 1989 Housing Assistance Payments:
453 Certificates $112,121.00
186 Vouchers $54,063.00
Forty-four (44) applications submitted for approval.
- Debt Forgiveness Amendment Public Housing ACC ji
Debt Forgiveness Amendment to the Consolidated Public Housing Annual
Contributions Contract (ACC) is on the City Council Agenda for the 9-19-89
meeting. This amendment will forgive any indebtedness the Iowa City Housing
Authority has utilized to purchase its three Public Housing projects not to
exceed Actual Development Costs. With this amendment, the ICHA will keep
any Residual Receipts from end of year reports in a new account "Reserve
for Replacement". Complete guidelines for this accounting and utilization
of the funds are not yet available. Motion to recommend to City Council to
approve Amendment was made by McMahon, seconded by Stadtlander, carried 4-0.
PAGE 3
MINUTES
IOWA CITY HOUSING COMMISSION
SEPTEMBER 12, 1989
DISCUSSION
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Handouts to Housing Commission members for their information:
1) Memorandum to Public Housing Authorities from Secretary Jack Kemp,
Subject: Expiring Section 8 Certificates.
Memo states Department will be providing procedures in early October to
follow regarding replacing expired certificate contracts with new five-year
contracts. ' L
2) Memorandum to City Council from City manager, Subject: Housing Policy.
Seydel stated he will be nominating the Housing Authority Director at
Davenport as Iowa representative to the AHRMA Board vacancies. Ii
Seydel also stated that AHRMA will be putting together a fire prevention
training program to be conducted by the local Housing Authorities in their
j projects.
ADJOURNMENT:. Motion to adjourn at 10:25 AM was made by Stadtlande , }
seconded by Williams, carried 4-0.
i Approved by:
BenJamin J. Moore, Chairperson
vls/wp/HC9-89
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