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HomeMy WebLinkAbout1988-05-03 Bd Comm. MinutesMINUTES FORMAL MEETING PLANNING & ZONING COP41SSION THURSDAY, APRIL 7, 1988 - 7:30 P.M.FiAMBERS CIVIC CENTER COUNCIL C MEMBERS PRESENT: Clark, Cook, Dierks, Hebert, Scott, Wallace MEMBERS ABSENT: Cooper STAFF PRESENT: Franklin, Moen, Boyle CALL TO Chairperson Scott called the meeting to order at 7:40 p.m. RECOMMENDATIONS TO CITY COUNCIL: 1. Recommend approval of an amendment to the 1983 Comprehensive Plan Update to change the land use classification of of Willow Creek at the intersection of Walden Road rand rMormontTrek I Boulevard from residential at a density of 2-8 dwelling units per .acre to residential at a density of 8-16 dwelling units per acre. 2. Recommend approval Of Z-8806, a request Development Company to rezone 4.75acres�mitted by Jeffrey Wright in Walden Road and Mormon Trek Boulevard from RSaB tohRM-litersection of 3• Recommend approval of S-8809, a request submitted by Braverman Development Company for 'approval of a preliminary and final subdivision plat of Walden Wood, Part 2, located at the intersection of Walden Road and Mormon Trek Boulevard subject to final approval of legal papers. 4• Recommend approval of the in and Large Scale Residential Development p plan for athe fiIowanalOPCity 2Retirement Residence at the intersection of Walden Road and Mormon Trek iBoulevard subject to resolution of deficiencies noted. S. Recommnend approval of S-8807, a request submitted by preliminary plat a Jim Glasgow for j division known as Idyllwild Subdivision ct sion subjetocre residential sob- a) a warrants study being completed for signalization at Taft Speedway and Dubuque Street and at Foster Road and Dubuque � Street; and I b) the Council authorizing an assessment project for the improve- ment Of Taft Speedway, Calibria Court and Foster Road and amendment of the Capital Improvements Program to include these improvements in FYB8-89. 6• Recommend that if the Council finds an assessment project inappropriate or not feasible, that an amendment to the Subdivision Regulations be adopted which would require the subdivider to escrow i an amount equal to the development's fair share site improvements. of the cost of off - I , 64 Planning S Zoning Commission April 7, 1988 Page 2 7. Recommend that a traffic study be done of Dubuque Street between I-80 and Park Road. PUBLIC DISCUSSION: There was no public discussion. CONSIDERATION OF MINUTES OF MARCH 17 1988: l Moved by Dierks and seconded by Wallace to defer consideration of the minutes of March 17, 1988, to April 21, 1988; approved by a vote of 6-0. ZONING ITEMS: 1• 1983 Comprehensive Plan Amendment Z 8806 and 9-8809. Public hearing on an amendment to the 1983 to change the land use classification of Comprehensive plan Update Creek and at the Intersection of Walden roRoad y south andNormoniTrek Boulevard from residential at a density of 2-8 dwelling units per acre to residential at a density of 8-16 dwelling units per acre Public discussion of an application submitted by Jeffrey Wright Development Company for the rezoning of 4.75 acres at the intersec- tion 8806 of Walden Road and Mormon Trek Boulevard from RS -8 to RM -12 (Z - �nPublic ydiss= discussion of a request submitted by Braverman Development Walden raPproval of a preliminary and final subdivision plat of j Wood, Part 2, located at the southwest quadrant of the Intersection of Walden Road and Mormon Trek request submitted by Jeffrey Wright Development Boulevard and of a Company for approval of a preliminary and final planned development housing plan and large Scale Residential Development Plan of the Iowa City Retirement Residence (S-8809). Franklin stated that the Comprehensive Plan amendment would incor- porate an existing townhouse development north of Walden Road as well as the proposed elderly housing project. The requested zoning change from RS -8 to RM -12 would permit rooming houses and multi -family development. Elderly housing varies from these uses and would require the planned development overlay. The retirement center would include mostly congregate services; less intensive parking require- ments may be requested of the Board of Adjustment because a transpor- tation system is provided by the center. The main issues that were noted by Franklin were the minor technical deficiencies, including the final approval of legal papers for the final plat of Walden Wood, Part 2; and compliance with the tree requirements in the LSRD plan. Other deficiencies were noted in a memo. Franklin suggested that the motion for approval be subject to resolution of the minor deficiencies noted. In addition, a summary report was presented to defer the construction of sidewalks on the 414 Planning & Zoning Commission April 7, 1988 Page 3 west side of Walden Road until development occurs. This summary report also included the Planned Development Overlay to allow for elderly housing. Franklin noted that the summary must be passed on to Council. As there was no public discussion, Cook moved to approve the amend- ment of the 1983 Comprehensive Plan Update to allowa change in land use classification of property south of Willow Creek and at the intersection of Walden Road and Mormon Trek Boulevard from residen- tial at a density of 2-8 dwelling units per acre to residential at a density of 8-16 dwelling units per acre. Aber seconded the motion. The motion carried 6-0. Cook then moved to approve the rezoning of 4,75 acres at the inter- section of Walden Road and Mormon Trek Boulevard from RS -8 to RM -12. Clark seconded the motion. The motion carried 6-0: Dierks moved to approve the preliminary and final subdivision plats of Walden Wood, PArt 2, located at the southwest quadrant of the intersection of Walden Road and Mormon Trek Boulevard, subject to final approval of legal papers. Cook seconded the motion. The motion carried 6-0. i Cook moved to approve the OPDH-12 Plan and LSRD for Walden Wood, Part 2, subject to the resolution of deficiencies noted on the memo dated April 7, 1988. Wallace seconded the motion. The motion carried 6-0. Cook moved to adopt the summary report dated April 7, 1988, dealing I with the planned development overlay. Dierks seconded The motion carried 6-o. the motion. SUBDIVISION ITEMS: 1• S-8727. Discussion of a r approval of a equest hby Merlin Ba® for preliminauy plat of Nottingghaamm Place, a 29 -lot, single- family residential subdivision located noof Whiting Avrth enue and i east of Ridge Road. Moen reported that the applicant is seeking preliminary plat approval to subdivide the eastern 12.6 acre Portion 29 residential lots. The remainingwestern of the 18 acre tract into I portion of the tract will be identified as an outlot. The area in and steeply sloped. No current secondaryaccess deeply wooded Secondary access will be available with a connection to the future extension of Foster Road. The developer is proposing no sidewalks along the cul-de-sacs and is proposing a sidewalk on the east side of Wildwood Drive only, due to the steepness of the bank on the west side. Moen noted that 11 feet of grading would be necessary for the west side. The developer will grade the side to six feet and any future sidewalk on the west would be constructed closer to the street. Moen also mentioned that the road may provide a future transit loop if connected to Foster Road, G//1 Planning 6 Zoning Commission April 7, 1988 Page 4 The main concern was that of erosion and sedimentation control. The developer is required to submit plans with methods employed to control erosion. These plans must be reviewed and approved by the City's Public Works' Engineering staff. Traffic impact was another issue. A 1985 traffic count revealed that the area currently has approximately 400 vehicle trips per day. With the development of 29 lots in the area, an increase in vehicle trips ' of 400-500 per day could be anticipated. This would double the amount of traffic in the area. The average number of trips for an L average subdivision is 800-1600 vehicle trips per day. Therefore, the impact of the subdivision will be no greater than what would normally be expected for a local road. -- j Scott told the public that this item would be deferred to the April 21, 1988, meeting. In addition, there would be a work session on April 18 for this item. Ralph Stoffer, the engineer for the plat, indicated that most of the area would remain in its current state. An area of 75-100 feet would need to be cleared for the right-of-way. fErosion control will consist of the use of silt fences or hay bales; measures would be taken to match the existing grades. Stoffer also stated that the maximum grade for streets of 12 percent would be utilized. Storm water management will occur in the outlot, with the care of the area to be determined with final platting. In addition, a sidewalk to Shimek School is platted for the children of the neighborhood. Dr. Peter Isaacson, 500 Whiting Avenue, was the spokesperson for the concerned neighborhood. He stated that development of this subdivision would damage the environment and create traffic problems. Bill Lancial, 1824 N. Dubuque Street, expressed concern for the elimination of natural features of the area which would occur with construction of Wildwood. He was also concerned with the possibility of additional water flowing onto his property. Miles Kinberger, 1313 Grissel Place, cited the environmental policies adopted in the Comprehensive Plan and stated that a more appropriate access to the area would be from the north off of Foster Road. Dr. Meena Menezes, 1607 Ridge Road, noted the -traffic problems on Ridge Road, citing several non -reported accidents that have occurred on the bend of Ridge Road. She also stated that parking is permitted on Ridge Road on one side and that there were pedestrian problems. Public discussion was then closed. Dierks moved to defer S-8727 to the formal meeting of April 21, 1988. Wallace seconded the motion. The motion carried 6-0. 2. S-8807. Public discussion of a request submitted -by Jim Glasgow for preliminary plat approval of a 68 -lot, 20.80 acre residential subdivision known as Idyllwild Subdivision. G/6 I Planning S Zoning Commi:;sion April 7, 19,38 Page 5 Franklin stated that there were three issues that remained unresolved from Monday's informal meeting. Primarily these were the traffic generation and its impact on the functioning of Dubuque Street. The second issue concerned Storm Water Basin maintenance, and the third issue was a concern for the improvement of the primary roads in the area: Calibria, Taft Speedway and Foster Road. Addressing the traffic issue, a study was planned to determine whether a signal at Foster Road and Dubuque Street was warranted. A revised plat had been submitted which addressed the issues of showing the gas line along Taft Speedway and Calibria, and the renaming of Wildwood Road to Windrush. Public discussion was then opened. Scott stated that this item was to be voted on by the close of public discussion since the 45 -day Limitation period would end before the Commission's next formal meeting and no waiver had been received from the developer. Abigail Van Allen, 5 Woodland Mounds, told the Commission that the following issues should be added to the three concerns previously noted: the need for the City to supply water to the area; sewer permits; the ecology of the area; and the possible traffic problems incurred by the subdivision. Virginia Stratton -Coulter. 1818 N. Dubuque Street, admonished the Commission to protect the wooded areas which made Iowa City such an attractive place to live. Lyle Seydel, 121 Taft Speedway, suggested that the warrants study referred to was inadequate in scope and that an expanded traffic study of the area was needed. He also questioned the statements of the Engineering staff ,made at the informal meeting, asserting that Taft Speedway was going to be elevated six feet. He expressed his feeling that Calibria Court and Taft Speedway should be considered integral to the subdivision. Pat Gilpin, 710 Diana Court, expressed concern on behalf of his father, William Gilpin, a resident of Taft Speedway, for the improve- ment of Taft Speedway. Dr. Menezes, Ridge Road, expressed her concern for the danger created by a wet bottom detention basin and increased traffic on Ridge Road created by children from the development being transported to Shimek School. This concern was reiterated by Martha Eicher, 1609 Ridge Road. Residents of Taft Speedway clarified the fact that the area was in the Horace Mann district, not the Shimek district. Jim Glasgow stated that other important buildings such as the Civic Center, the Laser facility and Hancher Auditorium as well as the Ralston Creek Village Apartments were all in the existing floodplain and that his development should be treated no differently. He also stated his desire to improve the roads, but that he feels he should only have to pay his fair share of the cost. Planning r Zoning Commission April 7, 1988 Page 6 Don McCormick, 305 Taft speedway, felt that the steep slopes needed for the detention basin and the wet bottom condition created a hazard. John Cruise, attorney for Mr. Glasgow, reminded the Commission that the subdivision met all the technical requirements of the law. He stated that the area had been open space for a. long time and the neighbors had fought development of the area for 25 years. He said he had advised his client that if his client followed all the rules, the City would be compelled to also follow all the rules and approve the subdivision. Mary Wall, 1658 Ridge Road, noted that the City government did not always make decisions that were in the public interest such as approving the airport eflight path, and velopnt along Rthe Cli£fseApartments sonwpDubuqueStreement t Sam Fahr, 6 Knollwood Lane, expressed his resentment of Mr. Cruise attributing motives to the neighbors' objections to the subdivision. He stated that he was not opposed to all development on the street but he was concerned with traffic on Dubuque Street and on Foster Road. Jerry Gerard, 111 Taft Speedway, expressed his continued desire to see Taft Speedway improved. Discussion followed of the need to improve Taft Speedway and the mechanics of an assessment project. Public discussion was then closed. ! Scott asked for cormnents from the commission. Clark stated that the Commission was bound by the law and the rules passed by the Council. He suggested that the group of neighbors pursue a zoning change. Hebert stated that he was not convinced that the people on Taft Speedway were going to be harmed by the subdivision. He asserted Mr. Glasgow's rights to use his property under the law. Dierks expressed reservations about the ce requirements placed on property basin d in theareaargued against eits suse nas single-family development. Cook reiterated the fact that the commission was obliged to follow the law as it was currently written. deferrals sandethat shehwouldllvote unanswered rswdeniall ifioas waivhich er1eoflred the limitation period was not forthcoming. ` Scott gave a brief history of the planning and zoning of the area. He pointed out that a rezoning to the lowest density, could,mwould eet not achieve anything since the development proposed i ose specifications. The only other option was open space which the commission did not have the authority to designate. He repeated earlier comments that the three main issues were traffic, maintenance of the storm water detention basin, and the improvement of streets in the area. He stated that the basin issue could be resolved with final platting. He indicated that he had learned a lot about floodplains and floodways and fill but that these were not issues in G/6 1 Planning S Zoning Commission April 7, 1988 Page 7 his mind based on the information presented by all concerned. Scott maintained that there were issues left unresolved but that these were political issues that were appropriately the purview of the Council and not the commission. Cook moved to approve the preliminary plat subject to a warrant study being completed for signalization at Foster and Dubuque Street and Taft Speedway and Dubuque Street, and subject to the Council authorizing an assessment project for the improvement of Foster Road, Taft Speedway and Calibria and amendment of the C.I.P. to include said improvements in FYBS-89. Aber seconded the motion. The motion carried 4-2, with Dierks and Wallace opposed. l A motion was made that if the Council did not find an assessment project feasible, that prior to preliminary plat approval, they amend the Subdivision Ordinance to have the subdivider put into escrow their share of the off-site public improvements. The motion carried 5-1, with Clark opposed. Dierks moved to approve a request to Council to initiate a Traffic Study on Dubuque Street from Interstate 80 to Park Road. Aber seconded the motion. The motion carried 6-0. 3. S-8811. A request submitted by Merlin Ham for approval of a preliminary plat of Samuel Drive Subdivision, a 5 -lot, single-family residential subdivision located west of oaklawn Avenue via the extension of Samuel Drive. The staff report was dispensed with. There was no public discussion, though Ralph Stoffer made himself available to the commission for questions. Dierks moved to defer S-8811 to the formal meeting dated April 21, 1988. Wallace seconded the motion. Clark felt there was enough information to vote on the issue rather than defer. He drew a distinction between Samuel Drive and Nottingham Place in that no road was involved with Samuel Drive. The motion carried 5-1, with Clark opposing. 4. S-8812. A request submitted by Frank Boyd for approval of prelimi- nary and final plats of Washington Park Addition, Part 10, an 8-10t, single-family residential subdivision located east of Green Mountain Drive. Moen stated that there were eight large lots. The deficiencies in the storm water were remedied. The street is not currently an opened street so the city does not have to pave it. The developer wants to pave only their share of the road which would extend to one of the proposed lots. Questions arose as to whether the owners of the lot on the corner of Columbia Street and Green Mountain Drive had agreed to assessment for the'road. It was moved and seconded to defer S-8812 to the formal meeting of April 21, 1988. The motion carried 6-0. Planning S Zoning Commission April 7, 1988 Page 8 OTHER BUSINESS: 1. The discussion of a recommendation from the Chamber of Commerce Task Force regarding downtown development was deferred to the formal meeting of April 21, 1988. 2. The discussion of an amendment to Chapter 32, Subdivision Regula- tions, to permit waiving certain requirements was deferred to April 1988. It was moved by Wallace, seconded by Dierks, and the motion carried 6-0. ADJOURNMENT: The meeting was adjourned at 11:30 p.m, by Chairperson Scott. Approved by: Kenneth Cooper, Secretary MINUTES FORMAL MEETING PLANNING & ZONING COMMISSION APRIL 21, 1988 - 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Clark, Cook, Cooper, Dierks, Hebert, Scott, Wallace MEMBERS ABSENT: None STAFF PRESENT: Boyle, Moen, Schmeiser, Kritz RECOMMENDATIONS TO COUNCIL: 1. Recommend approval of an amendment to Section 36-58(a)(2)1., of the Zoning Ordinance modifying the parking requirements for office uses in the CB -2 zone. 2. Recommend approval of an amendment to the high-rise dwelling provi- sions of the Zoning Ordinance. 3. Recommend approval of a request submitted by Merlin Hamm for approval of a preliminary plat of Samuel Drive Subdivision, a 5 -lot, single- family residential subdivision located west of Oaklawn Avenue via the extension of Samuel Drive with a waiver of the sidewalk requirements. 4. Recommend approval of a request submitted by Frank Boyd for approval of preliminary and final plats of Washington Park Addition, Part 10, an 8 -lot, single-family residential subdivision located east of Green Mountain Drive. 5. Recommend approval of an amendment to Chapter 32, Subdivision Regulations, of the Iowa City code of Ordinances to permit waiving certain requirements. CALL TO ORDER: Chairperson Scott called the meeting to order at 7:32 p.m. PUBLIC DISCUSSION: There was no public discussion. CONSIDERATION OF MINUTES OF MARCH 17, 1988: Hebert moved to approve the minutes of March 17, 1988. Cook seconded the motion. The motion carried 5-0. ZONING ITEMS: 1. Public discussion of a proposed amendment to Section 36-58(a)(2)1., of the Zoning Ordinance modifying the parking requirements for office uses in the CB -2 zone. Schmeiser reported that staff would answer any question that the Commission had. Chairperson Scott opened the meeting up for public discussion. 6/10 l Planning & Zoning Commission April 21, 1988 Page 2 Suzanne Summerwill, President, Downtown Association, reported that the recommendations made to the Commission by the joint task force of the Chamber of Commerce and Downtown Association were made with considerable thought by those involved. Summerwill explained that the Downtown Association is a voluntary business association but is separate from the Chamber of Commerce, and is primarily interested in the Central Business District while the Chamber of Commerce is for the entire Iowa City and Coralville area. Summerwill pointed out that the Downtown Association was concerned with issues important to the downtown area such as the parking situation and the upkeep of the downtown plaza. Summerwill pointed out that the Downtown Association is principally concerned with the orderly growth of the downtown area and asked the Commission to allow development to occur in an orderly and proper way. The recommendations made by the joint task force were made in the spirit of orderly growth. Summerwill requested that the Commission vote in favor of the proposal. Philip Leff, representative for Northwestern Bell, stated that Northwestern Bell is in favor of either the staff report recommenda- tion or the proposal by the joint task force of the Downtown Associa- tion and Chamber of Commerce. Leff also noted that Northwestern Bell was willing to extend the 45 -day limitation period to August 1, 1988. Marc Moen stated that he owns a building in the CB -2 zone which is affected by the proposal at issue here tonight. Moen stated that he did not feel that the task force recommendation was fair to his or other small businesses and as such is discriminatory. Moen also feels that the proposal is illegal spot zoning as the proposal is based specifically on the needs of the Northwestern Bell building. Jay Honohan, representative for Old Food Store Association, stated that everyone knows that the proposal to allow businesses with 8,000 square feet or more to not provide parking is illegal spot zoning, the proposal literally rezones property as CB -10. Honohan pointed out that Northwestern sell does not have to add any spaces for developing their entire square footage of office space which sounds like a right afforded property in the CB -10 zone. Concerning the joint task force, Honohan stated that neither himself nor Mr. Cahill were invited to partake in the committee's discussion. Honohan further pointed out that when the committee was being formed, he was not invited for his input and that the committee was only composed of persons that were in favor of this issue. Honohan continued and said that he has not seen any evidence that development of the Northwestern Bell building represents economic development. He inquired if there was a need for office space, why hasn't the 64-1a site been developed for office space. Honohan relayed that he did not feel Northwestern Bell was truly interested in supplying parking as he had informed them of an available parking lot to suit their needs but they never responded to his information. Honohan reported to the Commission that when Northwestern Bell initially built its building, they did not supply the required parking then; however, they developed the property and today now want 61� l Planning & Zoning Commission April 21, 1988 Page 3 to rezone the property so that they never will have required amount of parking. to supply the Honohan stated that the City parking study for this area reported that the area was short 294-324 parking spaces and that allowing Northwestern Bell to develop its commercial space without providing parking will not help this situation. Honohan also feels that office spacewhether above or below 8,000 square feet, still needs as much parking space. Dierks asked Honohan what compromise he could propose. Honohan replied that Northwestern Bell should put in the required parking, that the proposal here tonight is illegal spot zoning and should not be allowed. coat his organization, in conjunction with 1hFDowntownmAssociationa was asked by the Planning and Zoning Commission to make recommenda- tions concerning this item. Meis stated that the joint task force has i completed its task and now stands behind its recommendations. Meis continued and said that new businesses prefer to move into existing buildings as this is a cheaper alternative than constructing i new office space. Meis stated that by utilizing the Northwestern Bell building, some new jobs could be created for the area. Wilfrieda Hieronymus stated she has promoted the development of the jdowntown because it's good for the city as a whole. Hieronymus stated that, as City staff has informed her, since the City will lease spaces theNortthwesterninBellebuilding iscreation developed,,lldig shendoesanotnunderstand Why there is so much concern for parking. Hieronymus continued and said that the development of the Northwestern Bell building will be idditiol jobs oorthe ywhole because i ll nthedowntownarea, andthoseworkerswillpi usethede atransit system to go from home to work. Hieronymus concluded by saying that when more people are brought into the downtown, the entire city benefits. Harry Wolfe stated that everyone knows as the property exists, it is i an asset and that there must be a solution to the issue being discussed here tonight. Wolfe asked the Commission that if a i solution cannot be reached tonight given the alternatives on the table, that other options be explored so that this site can be developed to its full potential. Cook moved to approve an amendment Zoning Ordinance to Section 36-58(a)(2)1. of the to modify the parking requirements for office uses In the CB -2 zone. Hebert seconded the motion. Chairperson Scott noted for the record that the Planning and Zoning Commission had received from Jay Honohan on April 19, 1988, materials that included 1) a chronology of events related to the Northwestern Bell parking and zoning items, 2) a fact sheet, 3) a copy of an application for a permit to construct the Northwestern Bell building dated May 6, 1964, and 4) a letter from Leff attorneys, the subject of which was a parking analysis on the parking requirements for the site dated 1985. //6 Planning & Zoning Commission April 21, 1988 Page 4 Cook commented that the Planning and Zoning Commission did not like the original proposals that were connected with this item when it was first brought before them. Since then, the Chamber of Commerce and the Downtown Association have developed a workable solution that Commissioner Cook would be willing to support. Cook stated that he was impressed by the number of vacant spaces in the Dubuque Street parking ramp and that parking is a major issue in this item. Cook stated he does not feel that this is illegal spot zoning but an evolutionary move toward a higher intensity use for this area and that this was a move forward. Cook related that the job of the Planning & Zoning Commission is to recognize growth and change as part of a community but it must foster that growth in a positive way. For these reasons, Cook stated he was in favor of this proposal. Dierks commented that there was not adequate parking on-site and was not totally happy with the compromise reached. Dierks stated that she felt that either more parking should be supplied or that the money that the property owner would have used to supply the parking be put towards transit. Dierks concluded by saying that while she was not totally in agreement withthe proposal, she will vote in favor of it. Cooper stated that he felt that this was both spot zoning and peripheral zoning. Cooper continued and said that Iowa City does need jobs and that having thought very hard about this issue, he does not feel that the Northwestern Bell building can be allowed to sit half empty; he is, therefore, in favor of the proposed amendment. Clark stated that he was always against this item and still is. Clark stated that he cannot, with good conscience, vote for this amendment as it is spot zoning. Hebert stated that he will also vote against the proposed amendment and that, while he is a member of the Downtown Association and the Chamber of Commerce, he must abide by the Zoning Ordinance. He expressed his feelings that this amendment represents spot zoning. Hebert stated that this type of action will create problems down the road, if approved, because others may wish to have special considera- tion as a result of this initial spot zoning. Wallace stated that at the beginning she was opposed to this item. Wallace commented that people tend to want to park near where they want to go and that creates the difficulty that we have here tonight. Wallace also commented and said that she doesnot understand why economic development seems to be a dirty word and that she will vote in favor of this amendment. Scott stated that he does not believe this proposal is spot zoning, but rather, is an attempt to encourage a higher intensity use for this area. Any developer who wants to go beyond 8,000 square feet has to abide by the same requirements. Scott also commented that the library lot and lot 64-1a possess special characteristics that explain why they have not developed for office uses. Addressing G/G l Planning & Zoning Commission April 21, 1988 Page 5 comments made previously by members of the public, Scott said that the parking problem in Iowa City is not one of paid parking, but of free parking, and that the issue of how Brewery Square was able to meet the parking requirements was that it was affected by conversion provisions of the Zoning Ordinance which reduces, in certain circumstances, the amount of parking required. Scott said that he hopes the amendment will encourage development, but added that the market conditions will affect the amendment's impact. Scott concluded by noting the number of issues that come before the Planning and Zoning Commission that come down to the issue of off- street parking and that this proposal represents a compromise on an issue that had few alternatives. Scott also thanked the Downtown Association and the Chamber of Commerce for their work and the public for their comments and suggestions. The motion carried 5-2, Hebert and Clark voting nay. 2. Z-8801. Public discussion of an application submitted by Northwestern Bell Telephone Company to rezone property located at 302 South Linn Street from CB -2 to CB -10. (45 -day limitation period: April 21, 1988.) Scott noted that Northwestern Bell was willing to extend the 45 -day limitation period to August 1, 1988. Wallace moved to defer item Z-8801 to the meeting of duly 21, 1988. Cooper seconded the motion. The motion carried 7-0. i 3. Public discussion of an amendment to the high-rise dwelling provi- sions of the Zoning Ordinance. Schmeiser reported that there has not been any question of the need for this type of development. There is clearly a demand for multi- family residential development near the Central Business District and the campus areas. The high-rise zoning requirements have been changed three times before, which have not resulted in encouraging high-rise development as was desired. The current proposal before the Commission allows for the construction of high-rise dwellings of four stories or more above grade. A problem developed in 1985 when the definition of high-rise was changed to those buildings over 65 feet high, as a building of this height requires construction by concrete and steel according to the Uniform Building code. The change effectively discouraged high-rise development due to the cost of this type of construction. This amendment allows high-rises to use wood frame construction up to the fourth floor, thus encouraging high-rise development. Dierks expressed concern over the fire hazard of this type of dwelling. Schmeiser replied that buildings of this height would be required to have sprinkler systems; fire insurance savings make sprinkler systems pay for themselves inside of five years. Clark asked whether enrollments at the University of Iowa will be at a level to require these types of structures. Schmeiser replied that there were other reasons besides student enrollment for proposing G/G Planning & Zoning Commission April 21, 1988 Page 6 this amendment. One benefit is that this will hal construction of new multi -family developments in I single-familyP discourage older neighborhoods residences. Developers older areas of if the may choose to build in these Business District (CBD) y cannot obtain sites close to t this ) or the compos areas. he Central proposal would seem to diminish the investmentopotentialhof Property on the periphery. Schmeiser replied that this amendment was Proposed because there is demand by citizens to live near campus area. the CBD or Scott asked whether an above -grade parking floor with three residen- tial floors above it would qualify as a high-rise. Schmeiser replied yes, as long as all four stories were above grade. The first floor could be parking with the next three residential. Schmeiser also Pointed out that elevators and sprinklers would this type of arrangement. Scott still be commented that he does nrequired ot thin would like to see that style or Of building with the first level above he grade being used for parking and the next three levels for el abon- tial. Schmeiser replied that there are incentives for developers not to build in this manner. Principally, qualifying for high-rise will result in a reduction in the amount of parking spaces re dwelling unit from one and one-half to two parkin s down to one space s per per st of building the fourth floor ise not as In addition, the c Paces per unit as significant since the tcost oof the elevator and sprinkling system is also required in multi -family units of three floors. Clark moved to approve the amendment to the high-rise dwelling Provisions of the Zoning ordinance. Cook second repeated his reservations for buildings having ed ed the motion. Scott above grade being used for parking and the next motion was carried 7-0, three for residential. The DEVELOPMENT 1• 5-8727• Public discussion of a request submitted by Merlin H approval of a preliminary plat of Nottingham place a for Single- family residential subdivision located north of Whiting Avenue and east of Ridge Road. 29-1ot, single - (45 -day limitation period: waived.) Moen reminded the planning and Zoning Commission their packet on trip generation data foa memorandum in r the area oof f question. Chairperson Scott opened the meeting up for public discussion. r Ise Pete500 Whiting Avenue, stated that he was a representa- tive of a concerned group of citizens regarding this issue. Isacson stated that this group believed that developers have the right to develop their property and also that people have the right to live where they want to. Isacson reviewed what different members of this group would be presenting to the Commission at tonight's meeting. (/G Planning 6 Zoning Commission April 21, 1988 Page 7 Bill Cook, 515 Whiting Avenue, showed the Commissioners the amount of cut and fill that would occur as a result of constructing the roadway and lots within the proposed Nottingham Place Subdivision. Cook pointed out that the major concern is that the cut and fill will cause erosion, slope instability and destruction of area trees. Commissioner Cook ask what Bill Cook's expertise was an the subject. Bill Cook replied that he was a professional civil engineer. Miles Weinberger, 1313 Grissel Place, reported to the Commission that he had brought a videotape that showed the site of the proposed road for Nottingham Place Subdivision. He had brought the video so that the Commission members could visualize how the area looks and how it would be affected by the subdivision. Weinberger pointed out that once Foster Road is extended, it will allow the area to be responsibly developed without the adverse impacts represented by the current proposal. Dick Bovbjerg, 1710 Ridge Road, stated that he was a professor of biology and that he wanted to relate to the Commission some pertinent information regarding the soil conditions of the site. Bovbjerg I stated that the development will sit on Fayette silt loam, with 40- 60% slopes. This is an erodible formation which also sits on clay. Bovbjerg pointed out that currently this area does not suffer from erosion or slumping even though there are 40 degree slopes in the area and this is due to the leaves, branches and logs that make up the floor of the wooded area, and the trees whose roots hold the soil I below the ground. This is so effective that most water, even during a heavy rain, does not reach the brook in the bottom of the ravine. Bovbjerg stated that if this area was deforested and cut and fill was done for the proposed road, there would be slumping of hillsides and the erosion of sediment into the brook. Bovbjerg concluded by saying that the proposed subdivision plans do not take these facts into account and that the Commission could not make an informed decision without knowing the factors he's presented. Bovbjerg suggested that development in this area wait until Foster Road is extended to avoid the damage represented by the proposed street layout with the Nottingham Place Subdivision. Arnold Menezes, 1507 Ridge Road, stated that he was concerned with the problem of traffic on Ridge Road and that the name is apt for the street because of the narrow, winding nature of the road. Menezes provided the Commission with a videotape showing how Ridge Road has many blind spots and dangerous curves. Menezes reported that school buses avoid Ridge Road as there is no room for a sidewalk to allow children to walk to bus stops. He also pointed out the road has been used as a joy ride route by motorcyclists. Menezes continued and said that new residents of Nottingham Subdivision would certainly use Ridge Road because of its access to Dubuque Street and points across the river which would make the street even more hazardous. Menezes concluded by saying that he hopes development does occur in a responsible manner but that the proposal here tonight represents an added hazard to residents along Ridge Road. (o/6 Planning & Zoning Commission April 21, 1986 Page 8 Joe Holland, 120 1/2 East Washington, attorney for the citizens' group, stated he wanted to summarize what the speakers' arguments were and put them in a legal perspective. Holland stated that the Commission does not have to approve this subdivision just because it meets all the applicable regulations of the City's subdivision regulations. He said that the environmental concerns are important not only to people in the neighborhood, but there is also the issue of traffic. There is also the issue of sewer provision which may be blocked by bedrock in one area. In addition, secondary access is dependent upon the extension of Foster Road and the developer obtaining land he currently does not own. Holland commented, though, that the issue ultimately comes down to one of traffic and pointed out that the trip generation data provided to the commissioners are not totally accurate due to changes in the enrollment at Shimek School. Holland pointed out that the roads in the area are not up to current street standards as they were built quite some time ago. Ridge Road is not able to handle the traffic volume now or the increases represented by the proposed development. Holland stated that the subdivision could be denied because of inadequate ingress or egress from the subdivision and that the City has prior legal experience in doing just that. Holland concluded by saying that the City has the obligation to protect citizens from hazards and should not allow development that creates unacceptable dangers and that the Planning and Zoning Commission has the ability to reject this proposed subdivision based on the inadequate ingress and egress. Chairperson Scott thanked the speakers for their comments. Ralph Stoffer, 325 East Washington, representative of Merlin Hamm, developer, stated that the road that the developer wants to install represents a step in the right direction. Stoffer reported that the developer has previous experience with this type of soil and intends to meet all City -required erosion control measures. He requested that the Commission vote tonight in the affirmative for this subdivision proposal. Philip Leff, R.R. 6, Iowa City, representing Mr. Hanan, stated that, while this area is difficult to develop, it can be developed in compliance with the requirements of the Subdivision Ordinance. Leff pointed out that the staff report does say that this development can meet all the applicable requirements and that he agrees that the issue comes down to one of traffic. Leff commented that 29 new homes will increase the traffic but asked the commission whether this represented a significant increase in the hazard already existing. Leff concluded by saying that he requests the Commission to allow the property owner to develop his property as he is entitled if he meets all the applicable requirements. Scott asked the developer whether he intended to allow the current 45 -day limitation period of April 21, 1988, to stand. Leff replied yes. Dierks asked why the majority of the proposed roadway was at 12% slope. Stoffer replied that that was to allow the road to follow the terrain as close as possible. Dierks replied that that represents a very hazardous area to back out on, especially in G/G Planning & Zoning Commission April 21, 1988 Page 9 winter. Stoffer replied that the 12% slopes are very short and that the lots have 100 -foot frontages which limit the number of drives and allows one to position the drive in an advantageous manner. j Clark asked what the time element was on the Foster Road extension. Moen replied that bonds have been sold which have produced the revenue to purchase segments of right-of-way from Dubuque Street i easterly and Prairie du Chien westerly. However, there are no . immediate plans to extend Foster Road. The eventual extension will depend on the timing of intervening development. Clark asked the developer what rate of development he anticipated within Nottingham Place. The developer replied approximately ten homes per year. Clark asked what the neighborhood group would consider an acceptable development. Holland replied that a circle off of Whiting Road and the remainder of the lots accessed off of Foster Road when it's extended more along wouldbe linesCeofaalttrue compromise, and e. Clark replied tpointed out ahat he was hrecent compromid a citizens'/homeowner'ss thr of another sdl associationand wondered ifthatcould ntake place in this situation. Merlin Hamm, developer, stated that he I feels that the citizens' main concern is traffic and that could be 1 solved by posting all of Ridge Road as no parking. There was discussion of possible ways for the developer and citizens to F cooperate in developing a solution given the major issues. Leff stated that the developer would be willing to extend the 45 -day = limitation period if the citizens present tonight were willing to meet ts wecertaily Willingdtoalk. talk. Leff replied that land stated tthe hdeveloper nis then willingnto extend the date to the May 5 meeting of the Planning and Zoning i Commission. Scott noted that this was a verbal waiver of the 45 -day limitation period. Dierks moved to defer item S-8727 to May 5, 1988. Wallace seconded the motion. The motion carried 7-0. 2. S-8811. Public discussion for a request submitted by Merlin Hamm for approval of a preliminary plat of Samuel Drive Subdivision, a 5 -lot, single-family residential subdivision located west of Oaklawn Avenue via the extension of Samuel Drive. (45 -day limitation period: April 28, 1988.) Moen reported that there was no new information on this item. Clark moved to approve item S-8811. Cooper seconded the motion Dierks asked about waiving of the 60 -foot setback for the lots in this subdivision. Clark stated that he feels the major problem concerning erosion is associated with the road and not the homes. Wallace stated she would vote to approve this item but would be upset if the 60 -foot setback was not waived. The motion to approve item S-8811 was approved 7-0. Cooper moved to request the developer seek a 60 -foot setback modification from the //� Planning & Zoning Commission April 21, 1988 Page 10 Board of Adjustment. Wallace seconded the motion. The Commission wished to have the 60 -foot setback waived to allow flexibility in building location and to reduce erosion. The motion carried 7-0. 3. 5-8812. Public discussion of a request submitted by Frank Boyd for approval of preliminary and final plats of Washington Park Addition, Part 10, an 8 -lot, single-family residential subdivision located east of Green Mountain Drive. (45 -day limitation period: April 29, 1988.) j Moen reported that responsibility for extension of the paved surface of Green Mountain Drive will be borne by the developer. Cook moved to approve item 5-8812 subject to final approval of legal papers. Cooper seconded the motion. The motion carried 7-0. OTHER BUSINESS: 1. Public discussion of an amendment to Chapter 32, Subdivision Regula- tions, of the Iowa City Code of Ordinances to permit waiving certain requirements. Moen reported that the purpose of this amendment is to allow the Planning and Zoning Commission to waive certain requirements that, in an effort to, among other things, promote more environmentally sound development. The amendment also allows the developer to submit plats without certain detail in instances where this information is not warranted. Clark commented that he does not like the latitude that this would provide the Planning and Zoning Commission and is concerned it would make the Commission more of a political body. Dierks moved to approve the amendment to Chapter 32, Subdivision Regulations, of the Iowa City Code of Ordinances to permit waiving certain requirements. Cook seconded the motion. The motion carried 6-1, Clark voting nay. Scott called attention to the letter from the Chamber of Commerce and Downtown Association. Wallace moved to endorse the recommendation of the Chamber of commerce and the Downtown Association to undertake a complete analysis of the potential future development of the downtown and surrounding areas. This study should include market, land use, transportation and parking analysis of this area and ultimately recommend preferred land usage for the area south of Burlington Street. The study should address the impact of potential decentrali- zation of the current Central Business District. Cooper seconded the motion. Cook stated that he was in favor of an in-house study. The motion carried 7-0. Moen pointed out the staff recommendation to waive the sidewalk requirements for the Samuel Drive Subdivision. Cooper moved to waive the sidewalk requirements for 5-8811. Dierks seconded the motion. The motion carried 7-0. 416 J planning & Zoning Commission April 21, 1988 Page 11 Clark moved to adjourn the meeting. Cook seconded the motion. The motion carried 7-0. Meeting adjourned at 10:45 p.m. Minutes submitted by Kyle L. Kritz. Approved by:age 7T. l ,C e,-- Ken eth Cooper, ecretar MINUTES BOARD OF ADJUSTMENT APRIL 13, 1988 - 4:40 P,M. CIVIC CENTER COUNCIL CHAMBERS I MEMBERS PRESENT: Mask, Messier, Winegarden I MEMBERS ABSENT: Pelton, Randall STAFF PRESENT: Boyle, Hartwell, Moen, Rockwell GUESTS PRESENT: Nila Haug r� CONSIDERATION OF THE MINUTES OF MARCH 9, 1988: Winegarden moved to approve the March 9 The motion passed unanimously by a 3-0 vote88, minutes. Messier seconded. i SPECIAL EXCEPTION ITEMS: 1. a spe 5. Po Public hearing on an application submitted by Nila Haug for 528WashingtonStreetforra�usefinsthe eCBp2rking zo a forapropertyellot at ocated ed at 517 Washington Street. i Mask stated that the application had been submitted without sufficient information for staff evaluation. As a consequence no staff report could be prepared; therefore, staff recommended deferral of the spe- cial that theeption applica tilthe wishedatold,iscuss' BhisdmeetinspecialgexceptionRockwell atadded j present meeting. e I Nila Hau , 517 Washin ton Street, stated that theproperty, i presen y eing occupie which is intends to convert the property into Homes, andsoon be rental* apHau9 ments, and a commercial office. could be provided on the lot, while the Cit However only nine parking spaces that eleven parking spaces be Y Zoning Ordinance requires I stated she was requesting a special exception proposed uses. Haug additional parking spaces on a separate lot across Washington nit h Street, which is owned by her husband. Mask stated that the issue on the floor is whether or not to defer the thecBoardxcould nottion ntil the adequatelyyassess9the applicant-shrequest without that 1 a staff report. request without Haug replied that staff had received her application prior to the required deadline and questioned why a staff report had not been written. Rockwell replied that the original application had been deficient and staff had not received the completed application until April 8, 1988. She said Haug had been informed that a staff report would not be completed for the April 13, 1988, Board meeting. Rockwell stated that the applicant could consider obtaining a building permit for uses requiring up to the number of parking spaces that could be Provided on the 517 E. Washington property. In the meantime, staff i 40 BOARD OF ADJUSTMENT APRIL 13, 1988 PAGE 2 could evaluate her request for a special exception, and provide a staff report for consideration at the May 11, 1988, Board of Adjust- ment meeting. Haug requested a deferral on SE -8805 until the May 11, i 1988, Board meeting. i Winegarden caved to defer the request submitted by Nila Haug for a special exception to permit off-street parking on a separate lot at 528 Washington Street for uses for property located in the CB -2 zone i at 517 Washington Street. Messier seconded. The motion passed unani- mously by a 3-0 vote. 2. SE -8806. Public hearing on an application submitted by Marty Lantz 4 awry Hamdorf for a special exception to allow a car wash, an auto jjj and truck oriented use, in the CC -2 zone for property located at 1455 South First Avenue, directly north of Plamor Lanes Bowling Alley: I! Moen reported that the applicants wish to purchase property at 1455 South First Avenue, currently used as a parking lot for the adjacent bowling alley, to construct a six -bay coin-operated car wash on the site. The Zoning Ordinance requires that bowling alleys provide four parking spaces for each alley. With 24 alleys, 96 parking spaces are, there- fore, required for Plamor Lanes. Excluding the spaces that would be removed with construction of the car wash, the remaining 164 off- street parking spaces on the Plamor Lanes tract exceed the number of spaces required of this bowling alley. Therefore, removal of spaces for a car wash would not create a non -conforming off-street parking situation for Plamor Lanes. The Zoning Ordinance, Moen explained, requires coin-operated car washes to provide stacking spaces equal in number to three times the maximum capacity of each wash rack. In addition, one parking space for each two wash racks must be provided. A total of 18 stacking spaces are, therefore, needed. A minimum of three parking spaces are also required; five spaces are proposed within the southeastern corner of the property. Six additional parking spaces are shown along the property's southern boundary; one of each of these six spaces is j located on either side of three proposed vacuums. Thus, the proposed use is in technical compliance with off-street parking requirements. Moen stated additional issues should be considered. Because the total number of parking spaces required or provided for this facility does not exceed 18 spaces, no parking area trees are required for this development. However, according to the Zoning Ordinance, six large trees or eight small trees must be adjacent to the First Avenue right- of-way. The proposed six large trees satisfy all the requirements of the tree regulations. Also, access to the site had been restricted to one curb opening on First Avenue. The location of this access affords sufficient sight distance and is located a suitable distance from Mall Drive to prevent conflict with the Mall Drive/First Avenue intersec- 617 BOARD OF ADJUSTMENT APRIL 13, 19P,8 PAGE 3 tion. While sufficient frontage exists to technically permit more access points, additional access points were omitted to minimize the impact of this use on First Avenue traffic. The stacking order proposed on the plan permits sufficient space to allow vehicles to circulate along the perimeter of the property. If the stacking spaces are more realistically illustrated on the site plan to show three spaces per bay, however, the stacking spaces as- signed to the northernmost bay would choke off the ability to maneuver around the northeastern portion of the property. while this situation may inconvenience motorists who have exited a bay and have chosen to travel along the northern part of the site, this condition is not expected to negatively impact traffic circulation on First Avenue. Staff does not anticipate that use of the First Avenue right-of-way will be needed to accommodate car wash patrons. In conjunction with approval of the subdivision in which this property is located, an agreement was executed in July, 1975, that stipulates that installation of a sanitary sewer line along the rear lot line of Lots 6, 7, and 8 of the subdivision was deferred provided no building permit was issued on Lots 6, 7, or 8 until the sanitary sewer line was . installed for the particular lot for which the building permit was requested. This eight inch sewer line, to date, has not been in- stalled. The subject proposal triggers the need to install this line. The site plan reflects that an eight inch sewer will be extended from the northwest corner of the property to the southwest corner of the car care site, just south of a proposed fence. Evidence of an exe- cuted easement agreement authorizing placement of the Plamor Lanes sanitary sewer service line on the car wash property should be submit- ted prior to issuance of a building permit. The Plamor Lanes site and the car wash site drain toward an existing area drain located along the southeastern part of the car wash prop- erty. A fence detail should be submitted and approved by the City prior to building permit approval that assures that the proposed fence along the southern property line of the car care facility will not impede the flow of stormwater from the Plamor Lanes property to this drain. Plamor Lanes should also grant an easement to the car care property that allows stormwater collected in the drain to be trans- ported within the existing 15 inch storm sewer pipe, a portion of which is located on the bowling alley property. Evidence of this agreement should be submitted with the building permit application. Moen stated that a site plan dated March 21, 1988 with five subsequent revisions noted, had corrected the deficiencies enumerated in the April 13, 1988 staff report. Staff recommends approval of the requested special exception to allow a car wash in the CC -2 zone for property located at 1455 South First Avenue as proposed in the site plan dated March 21, 1988 with five subsequent revisions noted subject to resolution of the following items prior to issuance of a building permit: G/7 I 80AFI OF ADJUSTMENT APRIL 13, 1988 PAGE 4 a. Execution of an amended sanitary sewer agreement that addresses extension of an eight inch sanitary sewer line along Lots 6, 7, and a portion of Lot 8 of Ohl's Subdivision. b. Evidence of executed easement agreements for; (1) the Plamor Lanes sanitary sewer service line located on the car wash property. (Z) the 15 inch storm sewer pipe located partially on the Plamor Lanes property. C. City approval of construction plans for the 8" sanitary sewer. d. City approval of a fence detail for the fence proposed along the southern property line of the car wash facility to assure that the proposed fence will not impede the flow of stormwater. Winegarden asked whether all deficiencies listed in the staff report had been amended on the site plan most recently submitted. Moen replied that, with the exception of submission of a fence detail, all deficiencies had been resolved. The applicant has discussed fence detail requirements with the City's Public Works Department; a detail must be approved prior to receipt of a building permit. Mask consented that the proposal had sufficient stacking capacity, adding that no traffic or parking problems would probably occur. Messier moved to approve the request submitted by Marty Lantz and exception to allow behalforf an aof an auto and property orientedOwner, for a use,s�ncthe CC -2 zone for property located at 1455 South First Avenue, directly north of Plamor Lanes Bowling Alley, according to the proposed site ject to rresolutionrch l,of the with follow ng subsequentitrior revisions issuance of ba building permit. a. Execution of an amended sanitary sewer agreement that addresses extension of an eight inch sanitary sewer line along Lots 6, 7, and a portion of Lot B of Ohl's Subdivision. b. Evidence of executed easement agreements for: (1) the Plamor Lanes sanitary sewer service line located on the car wash property. (2) the 15 inch storm sewer pipe located partially on the Plamor Lanes property. C. City approval of construction plans for the 8' sanitary sewer. G/7 WA 80AP.D OF ADJUSTMEtir APRIL 13, 1938 PAGE 5 d. City approval of a fence detail for the fence proposed along the southern property line of the car wash facility to assure that the proposed fence will not impede the flow of stormwater. Minegarden seconded the motion. The motion passed unanimously by a 3-0 vote. The meeting adjourned at 5:15 p.m. Minutes submitted by Mimi Hartwell. o Robert an a Chairperson Z lL Kalin FranKlin, 3ULreoly M MINUTES HISTORIC PRESERVATION COMMISSION WEDNESDAY, MARCH 9, 1988 - 7:30 P.M. SENIOR CENTER CLASSROOM MEMBERS PRESENT: Kern, Russell, Sierk, Vanderwoude, Wagner, Cook MEMBERS ABSENT: None (1 vacancy) GUESTS PRESENT: Matt Carpenter, John Scott STAFF PRESENT: Beagle CALL TO ORDER: Wagner called the meeting to order at 7:30 p.m. Vanderwoude presented Wagner with a Certificate of Appreciation for her service on the Commission. E CONSIDERATION OF THE FEBRUARY 24, 1988 MINUTES: t Scott noted a correction on page four, paragraph two, that the name of the owner's of the house on Friendship is Milman -Foster. Wagner noted that an page two, paragraph two, the eighth and ninth sentences should be reversed in order. The Commission unanimously approved the minutes as corrected, Vanderwoude abstaining. PRESERVATION WEEK ACTIVITIES, I Wagner'stated that Carol Christiansen had made reservations for Old Brick for a luncheon during Preservation Week. Wagner stated that Friends of Preservation will take care of the luncheon arrangements but that they wanted a list of people the Commission would like invited. Wagner noted that Friends of Preservation will also arrange for a speaker but would welcome suggestions from the Commission. Wagner suggested David Arbogast. Scott asked what type of presentation it was going to be. Wagner stated that last year Margaret Keyes spoke about her book and rehabilitation project. Wagner stated that this year there was going to be a dedication of two stained glass windows along with a replica of Old Brick's corner- stone. Sierk noted that the luncheon is casual and takes place over the lunch hour so that people in the downtown area are able to attend. Beagle suggested Jim Jacobsen, Director of the State Historic Preservation Office in Des Moines, as a possible speaker. Wagner stated that she had drafted a program statement for the Margaret Nowysz Historic Preservation Fund which read: "The Margaret Nowysz Historic Preservation Fund shall be used by the Iowa City Historic Preservation Commission to implement activities of an educational program designed to increase Iowa City residents' awareness and sensitivity to the cultural, architectural, and historic value of local structures and districts." Kern moved to approve the defined purposes of the fund and the authority of the Commission to make use of the funds. Sierk seconded the motion. Kern stated that the Commission needs to let people know where donations can be sent and that it is a fund and not an award. He suggested that a on Histo ic March r9, Preservation Commission Page 2 1988 notice be printed in the newspaper. Wagner noted that distinguish between the fund and the award. Year's Preservation Person of the Year will be awarded there is a need to Posthumously Wagner stated that this for educational the Old' not puncheon. Russell noted t that the tfundyis Purposes, grants. The Commission voted unanimously in favor of the motion. Wagner asked Beagle to Preservation Fund. Beagleustatede the status of Historic Preservation that the funds the Margaret Nowysz Commission want to use thm funds s use onl are earmarked for the process whereb y' He stated that if the y they must be submitteduysts must go through an accounting that a check will be dispersed 'i s the 6th or stated that the 13th or 16th of the month so contributiot .e present total amount is S33o.op3rd, respectively. He received. Wa He noted that memorial donations consistin will be sent toecontributors,Russell have not °f seven had composed a thank you letter which istoric Pre ervation Awards Pro ra : Beagle stated that he Jurors but hoped that didnot me of the have an Opportunity to contact Phone calling, Scott suggested Commissioners woulvolunteer topdossome Elizabeth Leach, and Jeraldsuggested the Commission contact and an expert in Iowa architecture eim who isHe also an architecture Photographer' Alexander, works at Brucemore in Cedar Rapids and ha suggested Janet Dumbaughpwho preservation. Cook asked about the background in historic Magner explained that the awards are a certificate of recognition, stated that there are three principle areas; the awards to be given. structures, construction of new buildin s rehabilitation of Beagle activities promoting historic 9 that enhance historic areas, or updated last year's appllcatc Preservation Packet and Beagle stated that Cortanihe had ssion, he would mail the 1f it met the approval of the packet to the list of nominees. Wagner asked for which year the award should be designated, 1987 or ]988, Russell stated that he thought it should be designated for the awarded in. Beagle stated that it has which projects were undertaken. Sierk asked about reflected the Year it's completed in previous years. Cook suggested about Year in Project and given an enlarged ggested that projects that had been ds would speak with 9 photo with the photos be taken of each noted that slides Possible corporate sponsors ofsuch aHe stated that he imum again that he felt that the award application n regti e e nt Project. Beagle awarded. Russell stated year in which it is Russell moved that the date of the Historic denominated with the year it is presented. Kern seconded the motion. The motion carried unanimously, Preservation Awards be Cook stated that his intentions are to raise Jerald Mansheim take the photos. Russell noted that in order Of the projects have been on to have Mr. Historic Preservation exhibit in the Public Library a past, photos Awards. Beagle stated that those s part of the photos were M Historic Preservation Commission March 9, 1988 Page 3 submitted by the applicants themselves. VanderWoude noted that the Commission may wish to review the applicants' photos before making the wtasleftyart of to thetdiscretd. He also noted ion of the judges. Russell instated that the nuber of awards iven if the Commission places limits before awards are given, it may harm the inten- tion of the Historic Preservation Awards Program. He stated that it would be better to encourage more participants, thereby encouraging preserva- tion. Wagner asked who would be willing to contact the judges. Sierk noted that it would be possible to ask Jim Jacobsen to be a judge as well as a speaker for the Friends of Preservation Luncheon. Beagle asked if much work would be required of the HPC for the luncheon. Sierk stated that most of the work is taken care of by the Friends of Preservation and that in the past it has been a fund raiser of sorts for them because the food is donated but they charge $3.00 for the meal. Beagle noted that the Historic Preservation Awards Program is an all -day affair and if the HPC were involved in both, it may be too much for everyone. Wagner stated that the work load should not be too burdensome since the Friends of Preservation will be taking care of the luncheon. Beagle stated that he will be available to the Commission that entire day. Wagner noted that when the judges make their decision and the applicants are awarded, it would be nice to have an audience present. She suggested that the Commissioners encourage people to attend. Beagle stated that he has reserved Room A in the Public Library. Wagner stated that these will be better accommodations because the judges will be closer to the audience and it will be easier to view the slides of the projects. VanderWoude stated that he would volunteer to contact the list of Potential judges to see who would be willing and available. Beagle suggested that VanderWoude finalize a list of three by March 14, 1988, so that further plans could be made. Wagner asked the Commissioners if they wished to nominate any other projects. Sierk suggested the College Block building. VanderWoude suggested the possibility of a maintenance award. Wagner suggested the Shepardson house at 718 S. Summit, the Jepson addition at Court and Summit, and the Doug Piper house at 410 Summit. Wagner also asked whether the Milman -Foster house would be done in time and asked about the new house to the east of it. VanderWoude stated that he thought it was Kevin Hanick's new house. Cook stated thatHanick had also done some rehabilitation work on a house on Brooklyn Street. Sierk noted that if the new Hospice center was awarded for new construction, that Mercy Hospital would be the recipient. Cook suggested that an award category for adaptive re -use be added. VanderWoude suggested the Barandson home on Brown Street. Beagle noted that he would send letters to architectural firms in Iowa City for suggested nominees in order to catch anyone the Commission may have overlooked. Russell asked if a maximum number of applicants was set. Wagner noted that people usually have to be encouraged to fill out the application. Beagle asked the Commission when they would like to set an application deadline eing bemoved to April 20, suggested and have the applications deadlinnext e byaApulr rilt18, 410 Historic Preservation Commission March 9, 1988 Page 4 1988. The Commission agreed to use last year's poster design for advertising the awards program. Beagle asked if any of the Commissioners wished to have their names listed as a contact person. Russell noted that it may be best for Beagle to answer the technical questions involved with filling out the application. Beagle stated that he would mail the posters to local businesses for them to place in their windows. Russell stated that he would pick some up to distribute in his area. Cook stated that he also would pick some up. Beagle stated that he would wait on the press release until he had the name of the jurors. He asked the Commission if they still wanted the City Council to recognize and distribute the awards to the recipients at a City Council meeting. Sierk noted that if pictures were given as part of the award, the Commission may want to wait and have the City Council present the awards instead of doing it the same day the projects are reviewed by the jurors. Russell stated that it would be nice to have the City government recognize the recipients. Beagle stated that he would pick the City Council meeting which immediately follows the awards program date as the day when the actual awards would be given. Wagner stated that the Public Library's lobby wall is reserved already during Preservation Week and there would be room for the Commission to have a display. She asked what the Commission would like to display. Russell stated that it would be nice to have pictures of previous winners and posters from the National Trust for Historic Preservation. Beagle stated that the film, A Sense of Place, could run on the library channel and cable. VanderWoude stated that he would arrange the scheduling for the film. Wagner stated that it is possible to rent, for a week, the movie "America by Design" from the Public Broadcasting Service for 15% of the $99.95 purchase price. She stated that there are five segments but that it would not be necessary to rent all five. She stated that she would check with Des Moines to see if they may be running the segments during Preservation Week anyway. She noted that, if rented, the segments could not be shown on cable, that they must be shown on close circuit. Russell noted that if it couldn't be shown on cable, that the exposure would be quite limited. Cook stated that it could be possible to show them in the Iowa City schools. Wagner stated that she had checked with Polly Brotherton, Coordinator of School Art Programs, and she does not have it but may be able to get it at a lower cost. Wagner stated that Brotherton was wondering if the Commission was interested in doing something with the schools during Preservation Week like they did last year. Wagner noted that a film on architectural history had been shown to faculty of Kindergarten through 12th grade teachers. Kern stated that he and Horowitz had set up a tour of architecture near Mark Twain and asked the students questions about the architectural features of selected buildings. Wagner noted that it had been an effective program. Kern stated that he would speak with Horowitz about the possibility of doing it again. Beagle stated that maybe Irving Weber or Margaret Keyes could give a presentation on Iowa City. VanderWoude noted that Mr. Weber's tapes are available at the Iowa City Public Library. Wagner stated that she had a list of relevant materials available at the library and that it could be posted. VanderWoude suggested that the film, "A Sense of Place," be shown at the next meeting. Sierk stated that she would contact some local schools and would speak with Horowitz about possible programs for the schools. Wagner noted that 6 /Y i Historic Preservation Commission March 9, 1988 Page 5 the art teacher at South East Junior High was interested in having this type of a program offered there. Wagner suggested that architects from the community could be volunteer - architectural -consultants by donating their time and being available at the public library for people to discuss their plans for renovation or construction. She noted it may even lead to increased business for the architects. NORTH SIDE HISTORIC DISTRICT: Cook stated that Tom Scott of the Planning and Zoning Commission, Wagner, Kern and himself met on Monday, March 7, 1988, at the Iowa City Planning Department in order to propose some reasonable boundaries for a North Side Historic District (NSHD). Cook stated that the size of the proposed NSHD as it is right now is a near unanimous concern; six out of seven Planning and Zoning Commissioners feel it is too large. Cook stated that Tom Scott felt that if the area is to be scaled down, the energy of the Commissions should focus on those areas which need the most protection. Cook stated that the four who met focused on a southern area generally south of Church Street and that they went through a sequential elimination process based on the following criteria: 1) identifying key structures in an area and surveying them, and 2) asking what can be legally defended. Cook noted that although Dubuque Street does have heavy traffic, the location of key structures to the west of Dubuque Street is important. Cook also noted the importance of zoning and reviewed the zoning of the area for the Commission. Cook stated that the third criteria is to ask what is politically feasible. He noted that it should not be a popularity contest. He stated that it is important for the Commission to feel that the boundaries are reasonable and that a good case can be made in defense of the boundaries. Sierk noted that if the new boundaries were about half the size of the old, that would mean it would cover a fourteen block area instead of thirty. Kern stated that he felt a fourteen block area would be more defensible. VanderWoude noted that the Commission should view this as a tiered effect where the Commission would add to a historic preservation district by including blocks to the north in the future. VanderWoude suggested that the Commission concentrate its effort in an educational campaign and not introduce the new proposed boundaries until a year from now. He noted that there is still a combative atmosphere about a North Side Historic Preservation District and that the Commission should work on building neighborhood coalitions. Beagle noted that Tom Scott was planning on discussing the proposed boundaries at an informal Planning & Zoning meeting. Beagle stated that if the Commission wants to embark on an educational campaign, the Commis- sion should inform the Planning and Zoning Commission. Russell stated that he wanted to win the North Side Historic Preservation District issue and that if it takes a year, that's okay. He stated that he doesn't want to just clear the air. He noted that if the issue is voted down once, it will be all the much harder to start over again. He stated that the North Side Historic District issue should be made an agenda topic and that the Commissioners should educate themselves and the City Councilors about the (p14f Histo ic March r9, 1988 vation Commission Page 6 neighborhood. Cook stated thelications Of an Commission needshjstoric distrithat ct Overlais y zone. Ru the baste legal legal information from the National Trust and how that courts have interpreted similar cases. Vanderwoude stated how the financial incentives,that he was in favor of people a discount on home suggested the idea educating people about Public relations. loans in an historic of having local banks offer Possibilities as Cook suggested exploring district and use it as goad People overan economic development isse tax increment financing lenient and *abolishing also suggested making a wa porch taxes. 9 buildin tc win more needs to.ndthe cit Russell stated h codes more Vanderwoude Y that preservation can make mune the Commission informing suggested that the Commission could y for Iowa City, Block Grants for rehabilita on ey available throu publish through Communit a Pamphlet � Y Development Wagner presented Vanderwoude Preser- vation to use in fund raising a list of names from Friends of Preser- I stated that he g in order to together a booklet a file of ideas pant a brochure. Vanderwoude needs a subcommittee to rocho ear He and a range of costs for putting asked a member of Friends of Preservation oted that the Commission really j organizing it. Wagner stated that she has the group can be informed of the Commission'so work and be e guest observer ew. that COMMISSIONERS, ore Points of view, VRIJ; i Beagle noted that he will be j before the Board of Trustees going to Des Moines on the Commissioners to also be concerning the March 14, 1988, to go f present. Proposal and invited any of Wagner noted that the Commission should be prepared to j the next meeting. ielect officers at The meeting was adjourned at 9;40 p.m F Minutes respectively submitted by Mary Lazenby. 4 I 0bky l MINUTES COMMITTEE ON COMMUNITY NEEDS MARCH 8, 1988 - 3:30 P.M. SENIOR CITIZENS CENTER - CLASSROOM MEMBERS PRESENT: Cooper, Kuhn, Snider, Leshtz, Hulse, Becker, Kubby, Rawland, Patrick, Ruff MEMBERS ABSENT: McCoy STAFF PRESENT: Nugent, Rockwell, Barnes, Milkman, Elmer j GUESTS PRESENT: Tom Matthews, Steve Atkins RECOMMENDATIONS TO CITY COUNCIL: 1. CCN recommends that the City Council approve the changes to the 1988 COBB budget. CALL TO ORDER: Kubby called the meeting to order at 3:37 p.m. REVIEW AND APPROVAL OF FEBRUARY 9, 1988, MINUTES: Rawland moved and Kuhn seconded the motion to approve the minutes of the January 19, 1988, meeting. Becker asked to amend page four of the minutes to read: "Becker asked if a temporary building could be utilized," rather than "Becker stated that Johnson County was looking to sell a temporary building." The minutes were approved unanimously as amended. PUBLIC/MEMBER DISCUSSION: Kubby requested an update on the construction of the Crisis Center. Nugent said they're completed and that the Crisis Center spent between $8,000 and $10,000 of their own money toward the project. They will begin to repay the COBB loan July 1, 1988. UPDATE ON RECOMMENDATIONS TO COUNCIL FROM FEBRUARY 9, 1988: Kubby said that the first recommendation regarding the City's provision of bricks and sand for the paving of the 200 block of North Linn Street has been tentatively approved. An agreement will be drawn up for all to sign. Kubby also noted that Councilperson Sue Preservation Commission to look at Horowitz wanted the Historic the two additional lights to be in- stalled and what effect they might have on the neighborhood. COMMUNITY DEVELOPMENT WEEK ACTIVITIES: Kubby said the purpose of Community Development Week was to educate the public about block grant monies and what kinds of benefits it gives the community, and also to lobby Congress in not having further reductions. Kubby opened the floor to a brainstorming session. Becker suggested writing the local Senators and Congressmen and giving them a list of what a COMMITTEE ON COM14UNITY NEEDS MARCH 8, 1988 PAGE 2 things have been done with little money and encouraging them to keep working on it. Leshtz said a tour of CDBG projects with legislators would not be difficult and it would naturally generate media attention. Rawland said she liked the ground -breaking suggestion and that the Benton Street Drainage Project would be a possible candidate. Kubby suggested that the Benton Street Project might also be a good idea for a tour. Leshtz suggested bringing in someone as a speaker who was nationally known for their work with CDBG (e.g. a housing expert). Kubby suggested having a CCN -staffed table at the public library with postcards available to encourage a letter -writing campaign. Kubby also suggested having both CCN and community members who have seen the results of CDBG monies write letters to the editor of the local newspaper. She reiterated CCN member Jim McCoy's suggestion of having signs for people to put up in their yards when CDBG-sponsored renovations are done. Kubby suggested sponsoring an informal luncheon for Congressmen where local citizens would give testimonials of how they benefitted from CDBG monies and noted that Congressman Nagle and Senators Grassley and Harkin had been contacted. Nugent suggested having an informal meeting with Congressmen and representatives at 2:30 P.M., followed by a tour of CDBG scMilkman suggested getting homeowners speak, uethose whoehomesbnefittfom he Ralston Creek Dam. alsonotdthat Senator Harkin is'already booked for that week but will send a representa- tive from his office, and that Senator Grassley will not schedule until three weeks before the event. Kubby suggested that the youth group called the Dating Cellos from United Action for Youth present a skit to other youths in the city. This would inform the public of the youth services in addition to the funding of these services. Nugent suggested having Committee members assist staff in planning and coordinating activities by forming subcommittees. Kubby passed around a task chart for members to sign up to assist. She said it would be nice to have a Mayor's proclamation about the week. Kubby asked if anyone would be interested in contacting community groups besides the newspaper. Atkins agreed to contact the Chamber of Commerce and the Downtown Business Asso- ciation. City Manger Steve Atkins made several suggestions regarding Community Development Week: I. The critical element with letters -to -the -Editor is timing, so inform the newspaper that they will be getting the letters and when you want them to be published. 2. Have an information booth set up with signs in the downtown mall and possibly in Sycamore Mall. 419 COMMITTEE ON COMMUNITY NEEDS MARCH 8, 1988 PAGE 3 3. Have one day during the week set aside as Barrier Awareness Day to educate the public on the needs of the handicapped. Possibly inform KGAN-TV of the event to solicit coverage. 4. Make a list of hard news stories and contact Martha Miller at the Press -Citizen about submitting them during that week. 5. Buy some space from the newspaper to advertise. This will increase their interest in the event and might lead to their writing a feature story. 6. Staff could draft a letter on the economic effects of CDBG money to the Chamber of Commerce. They tend to perceive CDBG money as social service money only and this could alter their perception. 7. Take advantage of the public announcement service on cable TV by placing a one -minute ad. 8. Churches may allow announcements of the event to be put on their bulletin boards. Milkman suggested using postcards with a neighborhood theme. Kubby asked if someone would investigate getting a national speaker. Leshtz agreed to pursue this and suggested having one day set aside for tours and open houses. Milkman suggested having people agree to coordinate one event. Nugent suggested having subcommittee chairs. Atkins suggested enlisting the help of new City Council members. Rawland asked if there were any other organizations that the Committee should consider contacting. Atkins suggested service clubs and mentioned the library has a list of local clubs. REVIEW AND DISCUSSION OF GRANTEE PERFORMANCE REPORT: Kubby asked about the unliquidated balances. Milkman explained that the report must list every project funded from previous years and must account for every penny spent last year. HUD checks that every census tract where CDBG money is spent has at least 50% low-income people and that every project meets at least one of the national criteria. The activity codes listed in the activity summary section are as follows: A means the project is still going. B means the project is complete. C means the project was cancelled. G means other funds were involved besides CDBG money. Gey J COMMITTEE ON COMMUNITY NEEDS MARCH 8, 1988 PAGE 4 Milkman noted that there were many G's which indicates that other monies are being leveraged, and that there were many A's carrying over from the previous year which are now completed. There were $621,000 in entitlement funds received last year. A total of $814,000 in CDBG funds were ex- pended last year. Milkman also noted that at least 51% of all monies must be spent on low- income groups and if you subtract $125,000 for planning and administra- tion, we spent 990 of all funds on benefits for low -to -moderate income people. Milkman explained the narrative concerning the Community Objectives as well as the "direct benefit" form. Kubby pointed out a discrepancy be- tween the number of low -moderate households assisted on the "direct bene- fit" form and the number listed on the activities summary form. Milkman also explained that the Affirmative Action in Housing was generally car- ried out by the Human Rights Commission. Cooper suggested having residents who have benefitted from CDBG money comment in the "Citizen Comment" section. Patrick suggested those who have had improvements on their own home through CDBG (e.g. siding, new roof gutters, etc,) should also comment in this section. Snider commented about the benefit of installing accessible doors at the Old Capitol Mall parking ramp. REVISED BUDGET: Milkman stated that the final budget for 1988 is $16,000 less than the best case budget scenario approved by the Council last November. This was partially offset by $6,000 more on carryovers from 1987 projects plus there was more rehab money repaid than expected. Public services money used toward the Human Service agencies must be reduced because only 15% can be used for such services. Cooper asked where the parcels which are being sold are located. Milkman described the location of the three parcels: 1) at the SE corner of Harrison and Linn, 2) on Lafayette Street behind where Cartwright's Carpets used to be, and 3) north of Benton Street, adjacent to the west bank of Ralston Creek. CDBG BUDGET CHANGES PASSED: Leshtz moved to approve the changes to the budget. Becker seconded the motion which passed unanimously, RENTAL REHABILITATION TENANT ASSISTANCE POLICY: Rawland noted that the City Council needed a more detailed presentation. Milkman said the Council only left five minutes for the presentation which wasn't enough time. f Milkman referred to the options listed in her memo of March 2 as far as addressing the eligibility of single, non-elderly/non-disabled persons. These options were to: 1) set up a separate program (similar to the Section 8) funded with CDBG monies, 2) use Rental Rehab funds for reloca- d /9 COMMITTEE ON COMMUNITY NEEDS MARCH 8, 1988 PAGE 5 tion assistance to "ineligible" tenants, and 3) pursue the Section 8 voucher program in the future when we have more information. Kubby asked if there was a push by any Councilmember to set up a program for people. Milkman said Council asked what CCN wanted to do about this problem. Rockwell updated the CCN on the acquisition of a girls' group home for Youth Homes. She stated that a special exception to locate the girls' home at 402 South Linn Street had been submitted and the Board of Adjust- ment was going to review it on March 9. Kuhn moved to adjourn the meeting. Cooper seconded. The meeting adjourned at 5:00 p.m. Minutes submitted by Steven Elmer. J