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Home My WebLink About1988-05-03 Correspondencei 1� FUND/ACCOUNT GENERAL DEBT SERVICE CAPITAL PROJECTS ENTERPRISE TRUST I AGENCY INTRADOV, SERVICE SPECIAL ASSESSMENT SPECIAL REVENUE SUBTOTAL LEASED MOUSING PUBLIC HOUSING SUBTOTAL GRAND TOTAL FINANCIAOF L IOWACITY MA RCN 1988 BEGINNING ADJUSTMENTS ENDING FUND INVESTMENT CHECKING A/C FUND BALANCE RECEIPTS DISBURSEMENTS TO BALANCE BALANCE BALANCE BALANCE* 1,467,560.34 662,313.06 934,673.11 12,295.18 1,207,493.67 2,080,327.00 -072,831.33 1,331,040.18 33,604.50 825.02 .00 1,363,819.66 1,363,019.66 .00 34,931,809.45 156,313.35 404,279.99 -19,741.86 34.664,103.13 34,664,103.15 .00 13,093,393.96 1,419,774.98 1,202,367.83 6.537.33 13,317,158.42 13,313,247.91 3,910.31 14,154,784.14 131,177.93 160,470.03 24,409.53 14,149,901.57 14,149,901.57 .00 1,102,318.63 271,742.12 190,910.16 4,913.41 1,108,064,00 1,188.064.00 .00 106,707.04 1,397.33 .00 .00 189,104.37 188,104.37 .00 1,070,840.29 235,627.29 223,626.37 -28,433.39 1,052,413.42 1,032,239.58 155.84 __________________________________________________________________________________________________ 67,318,462.23 2,931,952.76 3,119,332.73 .00 67,131,062.26 67,999,827,24 -868,764.98 335,336.42 150,522.97 151,190.49 .00 334,668.90 184,481.99 150,186.91 90,330.80 78,878.64 64,050.68 .00 103,170.76 103,177.76 1.00 ______________________________________________________________________________7-5_9-1_ 423r6BJ.22 229,401.61 213.241.17 .00 439,947,66 289,659.73 130,187.9! 67,744,149.43 3,161.354�37.� .334,593.90.O1OOe��= 00 67,570,909.92 68,209,486.99 te� 718,577.07 ..... .... .. ... . ...... ... . .. ........... ...... .. . .. . / CHECKING ACCOUNT BALANCES ARE INTEREST REARING ACCOUNTS WITH THE EXCEPTION OF PAYROLL. FUND/ACCOUNT GENERAL DEBT SERVICE CAPITAL PROJECTS ENTERPRISE TRUST I AGENCY INTRADOV, SERVICE SPECIAL ASSESSMENT SPECIAL REVENUE SUBTOTAL LEASED MOUSING PUBLIC HOUSING SUBTOTAL GRAND TOTAL FINANCIAOF L IOWACITY MA RCN 1988 BEGINNING ADJUSTMENTS ENDING FUND INVESTMENT CHECKING A/C FUND BALANCE RECEIPTS DISBURSEMENTS TO BALANCE BALANCE BALANCE BALANCE* 1,467,560.34 662,313.06 934,673.11 12,295.18 1,207,493.67 2,080,327.00 -072,831.33 1,331,040.18 33,604.50 825.02 .00 1,363,819.66 1,363,019.66 .00 34,931,809.45 156,313.35 404,279.99 -19,741.86 34.664,103.13 34,664,103.15 .00 13,093,393.96 1,419,774.98 1,202,367.83 6.537.33 13,317,158.42 13,313,247.91 3,910.31 14,154,784.14 131,177.93 160,470.03 24,409.53 14,149,901.57 14,149,901.57 .00 1,102,318.63 271,742.12 190,910.16 4,913.41 1,108,064,00 1,188.064.00 .00 106,707.04 1,397.33 .00 .00 189,104.37 188,104.37 .00 1,070,840.29 235,627.29 223,626.37 -28,433.39 1,052,413.42 1,032,239.58 155.84 __________________________________________________________________________________________________ 67,318,462.23 2,931,952.76 3,119,332.73 .00 67,131,062.26 67,999,827,24 -868,764.98 335,336.42 150,522.97 151,190.49 .00 334,668.90 184,481.99 150,186.91 90,330.80 78,878.64 64,050.68 .00 103,170.76 103,177.76 1.00 ______________________________________________________________________________7-5_9-1_ 423r6BJ.22 229,401.61 213.241.17 .00 439,947,66 289,659.73 130,187.9! 67,744,149.43 3,161.354�37.� .334,593.90.O1OOe��= 00 67,570,909.92 68,209,486.99 te� 718,577.07 ..... .... .. ... . ...... ... . .. ........... ...... .. . .. . / CHECKING ACCOUNT BALANCES ARE INTEREST REARING ACCOUNTS WITH THE EXCEPTION OF PAYROLL. SUMMARY OF RECEIPTS MARCH 31, 1988 TAXES LICENSES AND PERMITS 137,782.64 FINES & FORFEITURES 30,391.76 ' CHARGES FOR SERVICES 74,871.48 j INTERGOVERNMENT REV. 794,700.99 USE OF MONEY & PROP. 303,824.10 f MISCELLANEOUS REV. 488,456.98 448,441.18 TOTAL GENERAL---'- 2,278,469.13 LEASED HOUSING PUBLIC HOUSING 150,522.97 78,878.64 TOTAL SPECIAL 229,401.61 GRAND TOTAL 2,507,870.74 j i i i i j i COUNCIL LISTING MARCH 31, 1988 VENDOR NAME PRODUCT DESCRIPTION AMOUNT FUND: GENERAL FUND 1ST. AVE. WASH & DRY LAUNDRY SERVICE 83.00 800 -SOFTWARE MICRO -COMPUTER SOFTW 80.20 A T & T COMMUNICATIONS LONG DISTANCE CALLS 405.08 A T & T INFORMATION SYSTEMS TELEPHONE EQUIP. FEE 1,700.55 AAA TRAVEL AGENCY AIR FARE 1,912.00 ABDUL-SHUKOR, HUSNA BUILDING -ROOM RENTAL 100.00 ACADEMIC INFORMATION SERVICE PRINT/REFERENCE 22.25 ACKERMAN, STEFANI INSTRUCTOR/OFFICIATE 16.00 AERO RENTAL RECREATIONAL SUPP. 67.05 AIR COOLED ENGINE SERVICES MINOR EQUIP REP 103.96 AISP DUES & MEMBERSHIPS 75.00 ALAN MEYERS & ASSOCIATES NON-FICTION VIDEO 60.00 ALLEN, ELIZABETH INSTRUCTOR/OFFICIATE 18.50 ALLIED INSTRUCTIONAL MEDIA COMPUTER SOFTWARE 162.53 ALTORFER MACHINERY CO. EQUIPMENT RENTAL 2,990.00 AMERICAN DELIVERY SERVICE FREIGHT 23.58 AMERICAN DIETETIC ASSOC. PAMPHLET FILE MAT. 25.25 AMERICAN LIBRARY ASSOC. BOOKS (CAT./REF.) 20.25 AMERICAN LOCKER SECURITY MINOR EQUP. REP. MAT 26.57 AMERICAN PLANNING ASSOC. DUES & MEMBERSHIPS 77.00 AMERICAN PUBLIC WORKS ASSOC. REGISTRATION 325.00 AMERICAN RED CROSS TECHNICAL SERVICES 68.00 AMERICAN YOUTH HOSTELS PAMPHLET FILE MAT. 25.65 ANGLIN, THOMAS INSTRUCTOR/OFFICIATE 107.20 ANSLEY, MARGARET LESSONS 6.00 APPLE COMPUTER, INC. MICRO -COMPUTER 3,211.35 AUDIO ODYSSEY OTHER OPER. EQUIP. 248.00 BAILEY, LORI INSTRUCTOR/OFFICIATE 54.00 BAKER & TAYLOR CO. PRINT/CIRCULATING 3,078.70 BAKER & TAYLOR COMPANY PRINT/REFERENCE 112.15 BAKER & TAYLOR VIDEO VIDEO RECORDINGS 147.90 BAKER PAPER CO., INC. SANIT. & IND. SUPP. 166.22 BANKCARD HOLDERS OF AMERICA PRINT/REFERENCE 18.00 BANTAM BOOKS PRINT/CIRCULATING 11.89 BARBER, MARY ELLA INSTRUCTOR/OFFICIATE 57.75 BARFUNKEL'S & THE HOBBY SHOP OTHER UNCATALOG MAT. 25.55 BARRON'S EDUCATIONAL SERIES BOOKS (CAT./CIR.) 13.26 BAUDVILLE LIB. MATERIALS REP 10.00 BAUGHMAN, MICHELLE INSTRUCTOR/OFFICIATE 40.20 BEH, MARIE INSTRUCTOR/OFFICIATE 18.85 BEST RENTAL CENTERS TOOLS & EQUIP. RENT. 60.99 BETTS, CAROLE RECREATIONAL SUPP. 41.42 BIERI, MONICA TRAVEL 88.08 BLACKMAN DECORATORS, INC. BLDG. & IMPROVE. MAT 18.77 BLAKELY, SALLY INSTRUCTOR/OFFICIATE 216.00 BLUE CROSS & BLUE SHIELD DENTAL INSURANCE 2,139.10 BLUMS BLOOMS PROFESSIONAL SERVICE 76.92 BOHN, JACQUE ENTRY FEES 70.00 BONTRAGER, GARY INSTRUCTOR/OFFICIATE 27.00 BOOKS ON TAPE LIB. MATERIALS REP 5.00 i COUNCIL LISTING MARCH 31, 1988 VENDOR NAME PRODUCT DESCRIPTION AMOUNT BOUND TO STAY BOUND BOOKS BOOKS (CAT./CIR.) 76.90 BOZEK, T.T., M.D. MEDICAL SERVICE 60.00 BRANDT HEATING & REP OF HEATING EQUIP 142.94 BREESE CO., INC. TOOLS 37.57 BRENNEMAN, RUTH LESSONS 6.00 BRISKEY CABINET CO. LUMBER/HARDWARE 15.00 BRODART CO. BROTHERTON, MICHAEL PRINT/CIRCULATING UNIFORM ALLOWANCE 142.60 BROWN TRAFFIC PRODUCTS, INC. TRAFFIC SIGNAL EQUIP 91.51 4,419.56 BUD PLANT BUERG, VERNON BOOKS (CAT./CIR.) MICRO -COMPUTER SOFTW 29.85 BUITENDORP, JIM INSTRUCTOR/OFFICIATE 15.00 47.50 BURGE, GARY INSTRUCTOR/OFFICIATE 275.00 BURR, JAMES INSTRUCTOR/OFFICIATE 60.00 C. W. ASSOCIATES PRINT/REFERENCE 69.55 CAIN, PATT TRAVEL 210.98 CALLAGHAN 8 CO. BOOKS) 12.72 CAPITOL MINORMAT 230.30 CAPITOL PROPANENGASOCO., INC. FLUIIDSEGASESUP.R67.90 &POTHER CAREER GUIDANCE FOUNDATION MICROFORMS 135.00 CAREER TRACK PUBLICATIONS TRAINING FILM/MAT. 52.95 CAREER TRACK, INC. REGISTRATION 98.00 CARGILL SALT DIVISION SALT 9,916.67 CARL CHADEK TRUCKING SERVICE EQUIPMENT SERVICE 682.50 CARNEGIE LIBRARY OF PRINT/REFERENCE 5.00 CARTER, JEANETTE CERTIFICATIONS 25.00 CENTER CITY PROPERTIES CHAMBERS RECORD & VIDEO CORP. BUILDING RENTAL LP DISC 2,104.50 CHAMBERS, OFFII 32.85 14.40 CHANGING TIMESYBOOKS BOOKSUCTOR(CAT//CIRCjATE CHAPMAN, WENDY INSTRUCTOR/OFFICIATE 8.80 CHASE, CAROL INSTRUCTOR/OFFICIATE 23.64 CHICORP FINANCIAL SERVICES CAPITAL LEASE PRINCI 2,986.58 CHRISTIANSEN, ANDREW INSTRUCTOR/OFFICIATE 3.60 CHRISTOPHERSON, TIMOTHY INSTRUCTOR/OFFICIATE 160.80 CITY ELECTRIC SUPPLY, INC. ELECTRICAL SUPPLIES 152.91 CLAREY'S SAFETY EQUIPMENT, INC OTHER OPER. EQUIP. 4,287.50 CLEARVIEW MEDIA, INC. NON-FICTION VIDEO 16.96 CLERICAL RECAP CLSI, INC. PAYROLL 26 -FEB -88 -287.24 COLLECTORS NEWS MINI -COMPUTER REPAIR PRINT/CIRCULATING 4,507.92 28,94 COMARK, USA -FLEX MISC. PERIPHERALS 106.42 COMMERCE CLEARING HOUSE, INC. PRINT/REFERENCE 138.82 COMPUTERLAND OF IOWA CITY MICRO -COMPUTER 1,388.00 COMPUTERWARE DATA PRODUCTS OFFICE SUPPLIES 86.26 CONSERVATION FOUNDATION PRINT/CIRCULATING 21.95 CONTRACTOR'S TOOL & SUPPLY CO. TOOLS 296,89 CONTROL SYSTEMS REP OF ELECTRIC/PLBG 914.84 COOK, CASEY REGISTRATION 20.00 COOK, DAWN INSTRUCTOR/OFFICIATE 4.00 COOPER ELECTRONICS LAB. AUDIO VISUAL EQP REP 63.75 COOPER, PETE REGISTRATION 20.00 CRAIG, SUSAN CERTIFICATIONS 25.00 COUNCIL LISTING MARCH 31, 1988 VENDOR NAME PRODUCT DESCRIPTION AMOUNT CRONER PUBLICATIONS PRINT/REFERENCE 59.90 CURTIS 1000, INC. OUTSIDE PRINTING 385.00 DAILY IOWAN EMPLOYMENT ADS 149.60 DALY, BETH CERTIFICATIONS 5.00 DAN'S OVERHEAD DOORS & MORE REPAIR OF STRUCTURE 75.00 OAVITT, AMY INSTRUCTOR/OFFICIATE 15.75 DECO ENGINEERING PRODUCTS, INC PLANT EQUIP REP MAT 84.27 DELTA SIGMA THETA SORORITY BUILDING -ROOM RENTAL 100.00 DEMARCE, DORIS CERTIFICATIONS 25.00 DEPARTMENT OF PUBLIC SAFETY TRACIS 430.00 DESTERHAFT, JANICE INSTRUCTOR/OFFICIATE 45.00 DICKSON, KATE AIR FARE 278.00 DICTAPHONE OFFICE EQUP REP 1,477.00 DIERKS, SALLY REGISTRATION 20.00 DIGITAL EQUIPMENT CORP. MINI -COMPUTER REPAIR 1,046.00 DOANE INFORMATION SERVICES BOOKS (CAT./CIR.) 15.96 DOLE, CINDY INSTRUCTOR/OFFICIATE 21.25 DORR, ANDREA INSTRUCTOR/OFFICIATE 93.80 DRISCOLL, CATHY INSTRUCTOR/OFFICIATE 44.00 DRISCOLL, SCOTT INSTRUCTOR/OFFICIATE 6.00 DUN & BRADSTREET BUSINESS REGISTRATION 99.00 EARLY, STEVE CERTIFICATIONS 25.00 EAST CENTRAL REGIONAL LIBRARY NON-FICTION VIDEO 15.00 ECONOGAS SERVICE, INC. FUELS 9.62 ECONOMY DATA PRODUCTS PAPER 565.07 EDWARDS, SANDRA SHORTHAND REPORTER 210.20 EGGERS, LOLLY REGISTRATION 30.00 EGGLESTON, KIMBERLY INSTRUCTOR/OFFICIATE 8.00 ELMER DEGOOD SHARPENING MINOR EQUIP REP 15.75 ENDRIS, BRUCE CERTIFICATIONS 5.00 ENTENMANN-ROVIN CO. UNIFORM CLOTHING 42.50 ERB'S OFFICE SERVICES, INC. NON -CONTRACTED IMPRV 2,144.95 F STOP VIDEO RECORDING TAPE 307.80 FARBER, BOBBI LESSONS 6.00 FARMER, FRANK TRAVEL 48.25 FEENEY, ERIC INSTRUCTOR/OFFICIATE 8.00 FERRARI, NANCY INSTRUCTOR/OFFICIATE 28.10 FESLER'S, INC. MISCELLANEOUS SUPP. 24.95 FIDLAR BUSINESS SYSTEMS OTHER OFF. FURN/EQUI 5,036.51 FLEETWAY STORES, INC. TOOLS 183.51 FLEX -O -LITE DIVISION PAINT & SUPPLIES 1,861.95 FLINN, CAROL CERTIFICATIONS 12.00 FLOATING ORYDOCK BOOKS (CAT./CIR.) 9.00 FLOROCK NORTHWEST, INC. SANITATION SUPP. 379.00 FOUNDATION CENTER BOOKS (CAT./REF.) 40.00 FRASCHT, RON INSTRUCTOR/OFFICIATE 8.00 FROHWEIN OFFICE SUPPLY RECREATIONAL SUPP. 725.62 GALE RESEARCH CO. PRINT/REFERENCE 70.25 GARRETT PARK PRESS BOOKS (CAT./REF.) 15.00 GASKILL, JOHN INSTRUCTOR/OFFICIATE 194.30 GATEWAY PRESS, INC. BOOKS (CAT./CIR.) 42.75 GAYLORD BROTHERS, INC. MISCELLANEOUS SUPP. 33.30 GAZETTE CO. EMPLOYMENT ADS 24.30 �oazA J COUNCIL LISTING MARCH 31, 1988 VENDOR NAME PRODUCT DESCRIPTION AMOUNT GERAGOSIAN, MIKE INSTRUCTOR/OFFICIATE 94.80 GERBER HARDWOOD FLOORS REP & MAINT TO BLDG. 2,515.00 GILPIN PAINT & GLASS, INC. PAINT & SUPPLIES 29.36 GOLDBERG, MICHAEL UNIFORM ALLOWANCE 200.00 GOULD, ANGELA INSTRUCTOR/OFFICIATE 35.20 GOULD, KIM INSTRUCTOR/OFFICIATE 61.20 GOVERNMENT FINANCE OFFICERS SUBSCRIPTION 165.00 GRAHAM, TESLA ENTRY FEES 70.00 GRIFFIN, REGINALD BUILDING -ROOM RENTAL 90.00 GRINGER FEED & GRAIN, INC. AG MATERIALS 7.20 GUIDEPOSTS PRINT/CIRCULATING 13.95 H. W. WILSON CO. BOOKS (CAT./CIR.) 28.00 HACH BROTHERS CO., INC. SANITATION SUPP. 157.64 HAGEN'S FURNITURE & TV RECREATIONAL SUPP. 27.90 HALOGEN SUPPLY CO., INC. WATER/SEWAGE CHEM. 82.70 HAMAN HARDWARE, INC. TOOLS 27.88 HAMM, KELLY INSTRUCTOR/OFFICIATE 46.90 HANSON, BARB LESSONS 7.00 HARLAND, VICKY LESSONS 6.00 HARMON GLASS BLDG. & IMPROVE. MAT 89.78 HARPER, TANYA INSTRUCTOR/OFFICIATE 44.00 HART -HAMMER, INC. REP & MAINT TO BLDG. 233.75 HAWKEYE AREA COMMUNITY ACTION TEMPORARY EMPLOYEES 93.75 HAWKEYE COMMUNICATION MISCELLANEOUS SUPP. 148.85 HAWKEYE LUMBER CO. LUMBER/HARDWARE 613.42 HAWKEYE MEDICAL SUPPLY, INC. FIRST AID SUPP. 63.50 HAWKEYE VACUUM AND SEWING SANITATION EQUIP. 150.00 HAWKEYE WELD & REPAIR MINOR EQUP. REP. MAT 44.54 HAYEK, HAYEK, HAYEK & HOLLAND ATTORNEY SERVICE 1,380.27 HAZLETT, JAMES TRAVEL 34.52 HEMMING, MICHELE INSTRUCTOR/OFFICIATE 28.00 HERMIE, JACQUIE INSTRUCTOR/OFFICIATE 96.00 HICKMAN, DANIEL INSTRUCTOR/OFFICIATE 150.00 HIGGINS, JOHN ENTRY FEES 155.00 HIGHSMITH CO., INC. MISC PROCESSING SUP 257.97 HIGLEY CHEMICAL CO. PLANT EQUIP REP MAT 504.90 HILLYARD, INC. SANIT. & IND. SUPP. 83.50 HILLYER, DAVE MISCELLANEOUS 3.00 HIX, CHUCK INSTRUCTOR/OFFICIATE 100.00 HOBBY HOUSE PRESS, INC. BOOKS (CAT./CIR.) 3.66 HOLIDAY WRECKER & CRANE SERV. TOWING 97.00 HOLUB, LYLE BUILDING -ROOM RENTAL 125.00 HOMEWOOD, DAVE SPECIAL EVENTS 30.00 HOSTAGER, MARK WITNESS FEE 5.48 HOUCHEN BINDERY LTD. LIB. MATERIALS REP 291.73 HUIT, SARA INSTRUCTOR/OFFICIATE 20.00 HULING, DAVE INSTRUCTOR/OFFICIATE 15.00 HUNTZINGER, AL INSTRUCTOR/OFFICIATE 143.00 HY-VEE FOOD STORE #1 RECREATIONAL SUPP. 42.37 HY-VEE FOOD STORE N3 COFFEE SUPPLIES 10.07 HYDRITE CHEMICAL CO. WATER/SEWAGE CHEM. -710.64 IAPELRA DUES & MEMBERSHIPS 120.00 ICMA OTHER BENEFITS 418.89 6a..2_� VENDOR NAME ICMA RETIREMENT CORP. INDEPENDENT INSURANCE AGENTS INGRAM INTERNATIONAL ASSOC. OF CHIEFS INTERNATIONAL CITY MANAGEMENT INTERNATIONAL FRANCHISE ASSOC INTERNATIONAL INSTITUTE OF INTL. SOCIETY OF ARBORICULTURE IOWA ASSOC. OF HOUSING IOWA BOOK & SUPPLY CO. IOWA CITY EXCAVATING & GRADING IOWA CITY JANITOR SUPPLY IOWA CITY PETTY CASH IOWA CITY PRESS -CITIZEN IOWA CITY TYPEWRITER CO. IOWA CITY/CORALVILLE IOWA DEPT. OF TRANSPORTATION IOWA ILLINOIS GAS & ELECTRIC IOWA MUNICIPAL ATTORNEYS ASSOC IOWA PAINT MANUFACTURING CO. IOWA PARKS & REC. ASSOC. CONF. IOWA PARKS & RECREATION ASSOC. IOWA PUBLIC RECORDS SEARCH IOWA STATE BANK - FICA IOWA STATE BAR ASSOC. IOWA STATE INDUSTRIES IOWA STATE TREASURER SALES TAX IPERS IPMA J & CHASE JACKS DISCOUNT, INC. JAMESTOWN SOFTWARE JANECKE, LISA JEFF KERN WOODWORKING JENSEN, ROGER JESSEN, KERRY JOHLIN, BEVERLY JOHN STEVENS TRUCKING CO. JOHNSON COUNTY AGRICULTURE JOHNSON COUNTY CLERK JOHNSON COUNTY EMERGENCY JOHNSON COUNTY RECORDER JOHNSON COUNTY SHERIFF JOHNSON, PAM JOHNSON, TRACEY JONES, CHRISTINE JORM MICROLAB, INC. JOYNT, SANDRA K MART 84315 K MART 87433 KAHLERLARRY KASSEL: STEPHANIE KATES, KAREN COUNCIL LISTING MARCH 31, 1988 PRODUCT DESCRIPTION AMOUNT OTHER BENEFITS NOTARY BOND VIDEO RECORDINGS REGISTRATION BOOK(S) PRINT/REFERENCE REGISTRATION BOOK(S) SUBSCRIPTION OFFICE SUPPLIES EQUIPMENT SERVICE SANITATION EQUIP. UTILITY LUNCHEON PRINT/REFERENCE OFFICE EQUP REP PROFESSIONAL SERVICE MICROFISCHE HEATING FUEL/GAS REGISTRATION PAINT & SUPPLIES REGISTRATION REGISTRATION OUTSIDE PRINTING FICA OUTSIDE PRINTING TRAFFIC CTRL IMP MAT SALES TAX COLLECTED IPERS DUES & MEMBERSHIPS RECREATIONAL SUPP. PLANT EQUIP REP MAT MICRO -COMPUTER SOFTW LESSONS OTHER OPER. EQUIP. CERTIFICATIONS ZONING & SUBDV. FEES LESSONS EQUIPMENT SERVICE BUILDING RENTAL FILING FEE CERTIFICATIONS RECORDING FEES SHERIFF FEE INSTRUCTOR/OFFICIATE INSTRUCTOR/OFFICIATE CERTIFICATIONS PHOTOCOPY SUPPLIES LESSONS TOOLS & MINOR EQUIP. MISCELLANEOUS SUPP. CERTIFICATIONS INSTRUCTOR/OFFICIATE INSTRUCTOR/OFFICIATE 945.70 65.00 934.66 315.00 10.87 4.95 320.00 10.00 65.00 75.34 720.00 17.01 359.56 1,511.78 84.25 17,450.72 39.00 66,301.25 30.00 281.38 166.00 365.00 20.00 27,659.72 5.00 159.04 119.74 30,293.11 312.00 134.00 61.82 20.00 11.70 242.00 5.00 315.00 6.00 450.00 1,750.00 -40.66 193.50 175.00 11.50 80.50 53.20 12.00 5,687.16 12.00 98.81 26.96 5.00 43.20 10.00 Ioaoz l o COUNCIL LISTING MARCH 31, 1988 VENDOR NAME PRODUCT DESCRIPTION AMOUNT KEL-WELCO MIDWEST, INC. TOOLS 16.79 KIEBEL, GARY MISCELLANEOUS 3.00 KING, PAUL INSTRUCTOR/OFFICIATE 54.00 KIRKWOOD COMMUNITY COLLEGE REGISTRATION 56.00 KNIGHT, LIESL INSTRUCTOR/OFFICIATE 64.00 KNIGHT, MARILYN INSTRUCTOR/OFFICIATE 117.00 KNOBBE, PATRICK INSTRUCTOR/OFFICIATE 283.00 KNOCK, GERALD UNIFORM ALLOWANCE 200.00 KOCH BROTHERS MISC. PERIPHERALS 1,600.77 L. L. PELLING CO., INC. ASPHALT 525.14 LAWRENCE MACHINE SHOP MINOR EQUP. REP. MAT 10.00 LAWYERS CO-OPERATIVE PUB. CO. BOOK(S) 48.75 LEAR'S SUBSCRIPTION 15.00 LENOCH & CILEK TOOLS 163.20 LERNER PUBLICATIONS CO. BOOKS (CAT./CIR.) 30.70 LIFE SKILLS EDUCATION PAMPHLET FILE MAT. 7.85 LIND'S PRINTING SERVICE, INC. OUTSIDE PRINTING 104.50 LINDSEY, KEVIN INSTRUCTOR/OFFICIATE 363.00 LISTENING LIBRARY, INC. VIDEO RECORDINGS 184.70 LIV DUES & MEMBERSHIPS 10.00 LIV, C/O BONNIE WELTZ DUES & MEMBERSHIPS 5.00 LONGLEY TIME SYSTEMS OFFICE EQUP REP 55.00 LOOK -N -GOOD REP & MAINT TO BLDG. 245.00 LOST CHILD NETWORK, INC. REGISTRATION 225.00 LOVIG, TERESA INSTRUCTOR/OFFICIATE 103.40 LYNCH'S EXCAVATING CO. EQUIPMENT SERVICE 157.50 MACMILLAN PUBLISHING CO. PRINT/REFERENCE 18.91 MAIERS, MARTY BUILDING -ROOM RENTAL 100.00 MARION IRON CO. MISC EQUIP REP MAT 80.74 MARSHALL CAVENDISH CORP. BOOKS (CAT./CIR.) 72.85 MARTIN'S PAINT CENTER PAINT & SUPPLIES 63.92 MASKE, LISA INSTRUCTOR/OFFICIATE 3.60 MASTERCARD DEPARTMENT OTHER OFF. FURN/EQUI 87.57 MATASAR, SHARON INSTRUCTOR/OFFICIATE 207.00 MATTHEW BENDER & CO., INC. BOOKS, MAG., NEWSPAP 97.50 1 MCCRAKEN, DEE BUILDING -ROOM RENTAL 95.00 MCCUE, KEVIN INSTRUCTOR/OFFICIATE 87.30 II MCGINNESS, ED TRAVEL 62.00 MEADOWS, HOWARD INSTRUCTOR/OFFICIATE 36.00 MEANS SERVICES, INC. UNIFORM SERVICE 1,349.84 j MEDICAL ASSOCIATES PHYSICALS 80.00 MERCY HOSPITAL X-RAYS 523.55 METH, SCOTT INSTRUCTOR/OFFICIATE 14.00 MID -AMERICA PRICING MISC EDP SUPPLIES 33.25 MID -STATES ORGANIZED CRIME DUES & MEMBERSHIPS 200.00 MIDWEST DIVERS SUPPLY MISC EQUIP REP MAT 61.50 MIDWEST JANITORIAL SUPPLY CORP SANITATION SUPP. 125.10 MILLARD-SANBORN, LYNNDA INSTRUCTOR/OFFICIATE 63.00 MILLER, ANDREA INSTRUCTOR/OFFICIATE 52.80 MILLER, JANICE INSTRUCTOR/OFFICIATE 10.50 MILLER, LISA INSTRUCTOR/OFFICIATE 25.60 MISTI MINICOMP SFTWR MAINT 375.00 MITCHELL I PRINT/REFERENCE 40.00 VENDOR NAME MODERN BUSINESS SYSTEMS, MONTGOMERY ELEVATOR CO. MOON, KATHRYN MOORE, DANIEL MOSSMAN, DEB MOTORBOOKS INTERNATIONAL MOTT, PATSY MPC NEWSPAPERS MUMFORD, JERRY MURPHY, ED MUTUAL BENEFIT LIFE INSURA NADER, RALPH NAGLE LUMBER CO, NASVIK, ELLEN NATIONAL AUTOMOBILE DEALERS NATIONAL COUNCIL FOR NATIONAL GEOGRAPHIC SOCIETY t NATIONAL RECREATION $ PARK NATIONAL TAX PUBLICATIONS NEDOBA, TIMOTHY NEENAH FOUNDRY CO. NEWSTRACK, INC, NFLCp j NCIEL'SCTREENTION SERVICE INORTH BAY COMPUTERWARE NORTHWEST FABRICS NORTHWESTERN BELL i NOVOTNY'S CYCLE CENTER, INC, I OCHS, JIM OLD fj OSCOCDRUGOL GIFT SHOP OTTO, GREG PACIFIC INSTITUTE PAPER, CALMENSON $ CO. PAUL'S PASSON'S SPORTS PAYLESS CASHWAYS, INC, PAYROLL RECAP PELTON, JOHN PERSONAL COMPUTING PERSONNEL JOURNAL PHYSICIANS' DESK REFERENCE PICKENS, CRAIG t PICKUP, SUE { PIP PIPER, MARY PITNEY BWES f PLANTS ALIVE PLEASANT VALLEY NURSERY, INC. PRAPLUIRIES LIGHTSYBOOKS PRATT AUDIO-VISUAL $ VIDEO B PROGRAMMED FOR SUCCESS, INC, M J P COUNCIL LISTING MARCH 31, 1988 PRODUCT DESCRIPTION INC. OFFICE EQUP REP REP $ MAINT TO BLDG, LESSONS UNIFORM ALLOWANCE INSTRUCTOR/OFFICIATE BOOKS (CAT,/CIR. INSTRUCTOR/OFFICIATE OUTSIDE PRINTING REPAIR OF FURNISHIN INSTRUCTOR/OFFICIATE NCE DISABILITY INSURANCE BOOKS (CAT,/CIRPAINT & .) INSTRUCTOR/OFFICIATE SUBSCRIPTION CERTIFICATIONS BOOKCIR DUES S$(M MBCAT ERSHIPS PRINTENCE INSTRUCTOR/OFFICIATE BLDG. $ CONST. SUP, CLASSIFIED AV' TREE REMOVAL SMALL PRINTERS REP, RECREATIONAL SUPP, TELEPHONE EQUIP, FEE CERTIFICATIONS INSTRUCTOR/OFFICIATE MISCELLANEOUS SUPP, PRINT/REFERENCE INSTRUCTOR/OFFICIATE REGISTRATION MISC EQUIP REP MAT RECREATIONAL SUPP, SANITATION SUPP, LUMBER/HARDWARE PAYROLL 25 -MAR -88 REGISTSUBSCRIPTION BOOKS, MAG., NEWSPAP BOOKS (CATINSTRUO:TOR./REF. TE INSTRUCTOR/OFFICIATE OUTSIDE PRINTING LESSONS OFFICE EQUP REP OTHER OFF, FURN/EQUI EQUIPMENT SERVICE PLUMBING SUPPLIES OOKS CAT-) IISCELLANEOUSIR.SUPp, PER AMOUNT 41.34 245,76 11.00 200,00 63.40 8.59 31.50 298.53 87.00 310.00 1,809.60 8.00 69.91 31.50 70,00 25,00 16.45 125.00 131.50 40.20 1,082,68 21.45 190.00 9,005.00 77.22 24.30 4,334,40 21.85 183,75 69,30 47.23 68.00 900,00 4,452.00 49,50 134.01 384.87 594,181.10 20.00 11.97 48.85 27.95 137.00 24,00 51.00 24.00 222,75 150.00 232.00 125,19 12,57 26.45 276.00 gt i , COUNCIL LISTING MARCH 31, 1988 VENDOR NAME PRODUCT DESCRIPTION AMOUNT PROSECUTING ATTORNEYS COUNCIL REFERENCE MATREIAL 75.00 PULKREBEK, LONNY INSTRUCTOR/OFFICIATE 146.00 PUROLATOR COURIER CORP. POSTAGE 31.15 PYRAMID SERVICE, INC. TOOLS 836.77 QUAD -CITY TIMES QUIGLEY PUBLISHING CO., INC. EMPLOYMENT ADS PRINT/REFERENCE 44.00 QUIGLEY, CHRISTINE QUILL INSTRUCTOR/OFFICIATE 99.00 21.60 CORP. RUINLAN26.00 OFFICE SUPPLIES 187.83 . J. THOMASISHING MFG. CO., INC. R. M. BOGGS PARKCPTION &IREC EQUIP. 3,595.00 CO. R. R. BOWKER REP OF HEATING EQUIP 1,754.35 RADIO SHACK PRINT/REFERENCE MISCELLANEOUS SUPP. 222.69 RAMSER, PAMELA LESSONS 31.87 14.00 RANDOM HOUSE, INC. RECORDE, INC. PRINT/REFERENCE 11.92 RECREATIONO&KATHLETIC PRODUCTS LIB.REP PARK &AALS RECIEQUIP, 12.73 1,390.00 REGENT BOOK CO., INC. REMMERT, JOHN PRINT/REFERENCE 64.82 RESEARCH TECHNOLOGY INTL. INSTRUCTOR/OFFICIATE AUDIO VISUAL SUP 12.00 RICHMAN, NORMAN RICHMOND, MIRIAM BUILDING -ROOM RENTAL 71.55 92.00 RIVER PRODUCTS CO. INSTRUCTOR/OFFICIATE ROCK 15.75 ROBINSON, BOB ROHRER, JUDY INSTRUCTOR/OFFICIATE 189.81 35.00 SANDER, DENNIS BUILDING -ROOM RENTAL INSTRUCTOR/OFFICIATE 5.00 SCARECROW PRESS, INC. PRINT/REFERENCE 4.00 27.00 SCHECHINGER, MARY SCHNEIDER, NANCY INSTRUCTOR/OFFICIATE 109.60 SCHOLARLY BOOK CENTER, INC. MISCELLANEOUS BOOKS (CAT./CIR.) 5.00 SCHULTZ, EDWARD SCHULTZ, RICHARD UNIFORM ALLOWANCE 2.50 89.12 SCOTT, TOM INSTRUCTOR/OFFICIATE 36.00 SDK PRODUCTIONS REGISTRATION NON-FICTION VIDEO 20.00 SEAMAN NUCLEAR CORP. MINOR EQUIP REP 31.45 650.00 SEIDEMAN, HAROLD SENIO, FALANIKO REIMB FOR DAMAGES 11.50 SERIO, DANIEL INSTRUCTOR/OFFICIATE 24.00 SERVICEMASTER INSTRUCTOR/OFFICIATE 42.00 SEYMOUR, KRISTINE SANIT. & IND. SUPP. INSTRUCTOR/OFFICIATE 2,558.07 SHEPARD'S/MCGRAW-HILL REFERENCE MATREIAL 64.80 479.00 SHIMA, IRENE SIEG CO. CERTIFICATIONS 5.00 SIGMA GAMMA RHO PLANT EQUIP REP MAT BUILDING -ROOM RENTAL 33.49 95.50 SLATTERY, SARAH INSTRUCTOR/OFFICIATE 16.00 SMITH, DANIEL CERTIFICATIONS 45.00 SMOTHERS, DAVID SO -FRO FABRICS INSTRUCTOR/OFFICIATE 272.50 SOBASKI, JOHN RECREATIONAL SUPP. CERTIFICATIONS 510.62 SOLON ECONOMIST PRINT/REFERENCE 25.00 15.00 SOLON SCHOOL DISTRICT BUILDING -ROOM RENTAL 100.00 SOURCE DATA PRODUCTS OUTSIDE PRINTING 583.00 SOUTHGATE DEVELOPMENT CO., INC BUILDING RENTAL 2,333.62 COUNCIL LISTING MARCH 31, 1988 VENDOR NAME PRODUCT DESCRIPTION AMOUNT SQUADRON/SIGNAL PUBLICATIONS SQUIRE, MATTHEW BOOKS (CAT./CIR.) 8.95 STANDARD BLUE INSTRUCTOR/OFFICIATE PAINT & SUPPLIES 39.60 STANSKE, EVELYN STATE OF IOWA DEPT. OF GENERAL INSTRUCTOR/OFFICIATE MINOR OFFICE EQUIP. 315.12 31.50 STEFFEN, J. P. STEVENS SAND & GRAVEL CO., INC BUILDING -ROOM RENTAL ICE CONTROL CHEM. 50.00 100.00 STIERS, INC. BRAENTRY RECREATIONAL SUPP. 6,535.13 76.11 , STORYSHOUSEOFORD CORP. FEES BOOKS (CAT./CIR.) 155.00 17 STRACKE, ANN SUEPPEL, PAUL LESSONS UNIFORM ALLOWANCE .45 17.70 SUMMERS, MELISSA SUPER SCHWANN INSTRUCTOR/OFFICIATE 200.00 17.25 SUPERINTENDENT OF DOCUMENTS PRINT/REFERENCE SUBSCRIPTION 55.00 SWITZER, STEPHEN SZETO, MEL UNIFORM ALLOWANCE 90.50 44.71 TECHNIGRAPHICS, INC. THOMPSON-HAYWARD CHEMICAL CO. LESSONS OUTSIDE PRINTING 6.50 709.55 THORNDIKE PRESS WATER/SEWAGE CHEM. BOOKS (CAT./CIR.) 118.00 TIMMINS, TERRENCE TODD CORP. LIFE INSURANCE 31.38 303.66 TONSKE, LIBBY LAUNDRY SERVICE INSTRUCTOR/OFFICIATE 1,407.55 TRUEBLOOD, TERRY TRAVEL 40.00 TSI CO. TUGWELL, CHERYL PRIOR YEAR ENCUMB. 20.75 21.90 U OF IA. ACCOUNTS RECEIVABLE U LESSONS LAB. SUPP. & EQUIP. 6.00 75.50 OF IA. BUSINESS OFFICE U OF IA. CENTER FOR CONF. AND WORK STUDY WAGES REGISTRATION 309.63 U. S. RADIO DATA, INC.OTHER OSTAGE PRINT/REFERENCE 180.00 865.00 U. U. S. TOY CO., INC. TOYS UNIFORM DEN, INC. UNIVERSITY CAMERA UNIFORM CLOTHING 121.88 163.40 URBAN, PHYLLIS RECREATIONAL EQUIP. INSTRUCTOR/OFFICIATE 301.00 US WEST DIRECT VAN DIXHORN, GLORIA OTHER UNCATALOG MAT. 228.00 926.65 VARILEK, SUSAN INSTRUCTOR/OFFICIATE MISCELLANEOUS 84.00 VETERANS INFORMATION SERVICE VIDEO LIBRARIAN PRINT/REFERENCE 3.00 6.00 VIDEO SERVICE OF AMERICA PRINT/REFERENCE AUDIO VISUAL SUP 35.00 VILLHAUER, TONY VINEYARD, GENE INSTRUCTOR/OFFICIATE 148.80 36.00 VOSS PETROLEUM CO., INC. INSTRUCTOR/OFFICIATE MINOR EQUIP. 88.00 WALDENBOOKS WALLACE, MARY ANN GAMES 12.00 611.99 WEIDEMAN, MARY A. REGISTRATION ELECTRICITY CHARGES 20.00 93,92 WEIGLE, BARBARA WEST PUBLISHING CO. INSTRUCTOR/OFFICIATE 101.00 WHITE, KIMBERLY PRINT/REFERENCE INSTRUCTOR/OFFICIATE 332.00 94.00 WIDMER, TOMMY WILDMAN, AMY UNIFORM ALLOWANCE 225.00 WILSON'S EASTDALE SPORTS INSTRUCTOR/OFFICIATE RECREATIONAL SUPP. 50.40 35.95 VENDOR NAME WINDER, WETHERILL WM. BRYANT SPREADING, INC. WOLTERS, ROBERT WOMEN'S RESOURCE & ACTION WOODLEY, LONI WORDPERFECT CORP. WORLD AROUND YOU YERINGTON, KATHY YES INTERNATIONAL PUBLISHERS ZEE MEDICAL SERVICE ZEPHYR COPIES ZEUTENHORST, BRAD ZYTRON COUNCIL LISTING MARCH 31, 1988 PRODUCT DESCRIPTION AMOUNT CERTIFICATIONS 25.00 EQUIPMENT SERVICE 450.00 CERTIFICATIONS 5.00 SUBSCRIPTION 5.00 ENTRY FEES 155.00 MICRO -COMPUTER SOFTW 50.00 PRINT/CIRCULATING 6.00 INSTRUCTOR/OFFICIATE 56.95 BOOKS (CAT./CIR.) 14.56 FIRST AID & SAF. SUP 58.85 OUTSIDE PRINTING 8.85 INSTRUCTOR/OFFICIATE 191.70 MICROFISCHE 156.20 FUND TOTAL 898,465 10 VENDOR NAME FUND: DEBT SERVICE FUND A T & T COMMUNICATIONS HAWKEYE STATE BANK COUNCIL LISTING MARCH 31, 1988 PRODUCT DESCRIPTION AMOUNT LONG DISTANCE CALLS GO BOND INT FUND TOTAL .02 825.00 82502 i P E i` i 1 I VENDOR NAME FUND: DEBT SERVICE FUND A T & T COMMUNICATIONS HAWKEYE STATE BANK COUNCIL LISTING MARCH 31, 1988 PRODUCT DESCRIPTION AMOUNT LONG DISTANCE CALLS GO BOND INT FUND TOTAL .02 825.00 82502 i P E i` i r COUNCIL LISTING MARCH 31, 1988 VENDOR NAME PRODUCT DESCRIPTION AMOUNT FUND: CAPITAL PROJECTS I A T & T COMMUNICATIONS LONG DISTANCE CALLS 26.85 AERIAL SERVICES, INC. OUTSIDE PRINTING 0.85 170.40 AMERICAN PUBLIC TRANSIT ASSOC. ADVERTISING 1,124.64 BSN CORP. RECREATIONAL SUPP. 4 ENTERPRISE ELECTRIC CO. ELECTRICAL SUPPLIES 334.80 t FEDERAL EXPRESS CORP. I HOWARD R. GREEN CO. FREIGHT ENGINEERING SERVICES 43.25 11,482.33 IOWA STATE BANK - FICA FICA 245.77 F IPERS IPERS 347.05 l JOHNSON COUNTY RECORDER RECORDING FEES 255.00 c JOHNSON, BRICKELL, MULCAHY, CONSULTANT SERVICES 7,000.00 € LARSON CONST. CO., INC. CONTRACTED IMPRV. 222,881.40 METCALF & EDDY, INC. ENGINEERING SERVICES 157,000.00 NORTHWESTERN BELL LONG DISTANCE CALLS 3.41 PAYROLL RECAP PAYROLL 25 -MAR -88 3,272.53 3 FUND TOTAL 404,208 28 i i j Gaa G0?z \S COUNCIL LISTING MARCH 31, 1988 VENDOR NAME PRODUCT DESCRIPTION AMOUNT FIRST NATIONAL BANK OF CHICAGO FLEETWAY STORES, INC. REV BOND INT 167.50 ( FORBETAMMY FOSNI, RSiECARL TOOLS WATER OVERPAYMENT 11.00 33.01 FOXBORO CO. WATER OVERPAYMENT FRANTZ CONST. CO. MINOR EQUIP REP1.5062 EQUIPMENT SERVICE .48 FREEMAN BROTHERS AGENCY, INC. € FROHWEIN OFFICE OTHER INSURANCE 262.50 263.00 SUPPLYOFFICE GAZETTE CO. SUPPLIES 9.04 GENERAL EMPLOYMENT ADS 25.65 GENERAL CHEMICAL CORP. DEBT SERVICE TRANS ALUMINUM SULFATE 324,1.24 GENERAL PEST CONTROL CO. BLDG PEST CONTROL 1,55681.90 HACH HAPPY JACKS WATERBEDS LAB. SUPP. & EQUIP. WATER OVERPAYMENT 553.70 HAWKEYE LUMBER CO. LUMBER/HARDWARE 21.59 HAWKEYE WELD & REPAIR HEALTH EDUCATION SERVICE REPAIR OF STRUCTURE 820.27 62.04 HECKMAN, KEVIN EDUC./TRAINING SUPP. WATER OVERPAYMENT 6.25 HERBERT LEWIS KRUSE BUNK HERITAGE CABLEVISION ARCHITECTURAL SERV. 6.19 15,000.00 HY-VEE FOOD STORE #1281.25 ADVERTISING MEALS MEALS SDE HYDRITE CHEMICAL CO. FLOURIWORKER'S 21.00 INDEPENDENT INSURANCE AGENTS COMP INS 904.02 INDUSTRIAL CHEMICAL LAB., INC. HOUSEHOLD EQUIP. 8,895.22 INSTITUTIONAL AND MUNICIPAL DUES &MEMBERSHIPS 121.44 INTERNATIONAL CITY MANAGEMENT BOOK(S) 230.00 IOWA BOOK & SUPPLY CO. IOWA CITY JANITOR SUPPLY OFFICE SUPPLIES 16.88 49.87 IOWA CITY PETTY CASH SANITATION EQUIP. UPS CHARGES .01 IOWA CITY PRESS-CITIZEN LEGAL PUBLICATIONS 102.56 IOWA ILLINOIS GAS & ELECTRIC IOWA PUBLIC TRANSIT ASSOC. OTHER REP. & MAINT. 21.15 65,066.66 IOWA STATE BANKREV REGISTRATION BOND INT 25.00 IOWA STATE BANK - FICA FICA 420.00 IOWA STATE BANK COMPUTER SERV. METERED SALES 16,545.72 IOWA STATE TREASURER SALES TAX SALES TAX COLLECTED 28.23 7,215.30 J. T. J. T. EATON 8 INC. IPERS SANIT. & IND. SUPP. 17,360.40 JACKS DISCOUNT,, INC. JOE'S ENTERPRISES SANITATION SUPP. 31.09 40.50 JOHNSON COUNTY SEATS MINOR EQUIP REP AID TO AGENCIES 16.00 JONES, MORGAN K MART #4315 WATER OVERPAYMENT 9,302.75 9,52 KAY PRODUCTS, INC. OFFICE SUPPLIES LUMBER/HARDWARE 1,84 KAY, KELLY R CLEO WATER OVERPAYMENT 97.69 48.12 L. L. L. L. PEELING CO., INC. PROFESSIONAL SERVICE ASPHALT 450.00 LEBSACK, MICHAEL D LEN & OVERPAYMENT 124.46WATER 25.40 LINWOOOOD MINING NING AND MINERALS TOOLS HYDRATED LIME 174.90 LOGAN, JEFFREY L LORING, JEFF WATER OVERPAYMENT 1,248.83 9,11 LUTZ, CHARLES T WATER OVERPAYMENT WATER OVERPAYMENT 33.01 6•B9 G0?z \S 4AR \b COUNCIL LISTING MARCH 31, 1988 VENDOR NAME PRODUCT DESCRIPTION AMOUNT MEANS SERVICES, INC. UNIFORM SERVICE 2,292.72 MEISNER, TOM SAFETY SHOES 70.00 MIDWEST JANITORIAL SERVICES TECHNICAL SERVICES 167.00 MIDWEST REGIONAL TRANSIT CONF. REGISTRATION 100.00 MILLS, MICHELE R WATER OVERPAYMENT 16.91 MOEN, YVONNE WATER OVERPAYMENT 16.91 MOHR, LINDA % U OF I HOSP WATER OVERPAYMENT 18.30 MONTEREY CT Y PAUL OLIN WATER OVERPAYMENT 8.49 MONTGOMERY ELEVATOR CO. REP & MAINT TO BLDG. 596.00 MOORE, KIALA WATER OVERPAYMENT 8.41 MULLER PLUMBING & HEATING REP OF ELECTRIC/PLBG 26.00 MUTUAL BENEFIT LIFE INSURANCE DISABILITY INSURANCE 892.84 NAGLE LUMBER CO. LUMBER/HARDWARE 5.38 NALCO CHEMICAL CO. WATER/SEWAGE CHEM. 7,497.00 NEPTUNE WATER METER CO. WATER METERS 2,994.51 NEWARK ELECTRONICS ELECTRICAL SUPPLIES 101.95 NEWPORT MANUFACTURING, INC. TOOLS 115.00 NORLAB MISCELLANEOUS SUPP. 189.60 NORTHWESTERN BELL TELEPHONE EQUIP. FEE 1,124.97 NORWEST BANK DES MOINES, N.A. REV BOND INT 2,557.50 O'MALLEY, KEVIN TRAVEL 21.06 OVERHEAD DOOR CO. REP & MAINT TO BLDG. 241.00 PARK, 000 -HONG WATER OVERPAYMENT 41.08 PAUL'S TOOLS 63.44 PAYROLL RECAP PAYROLL 25 -MAR -88 202,218.06 PELLAND, PHYLLIS WATER OVERPAYMENT 18.30 PIP OUTSIDE PRINTING 124.35 PLUMBERS SUPPLY CO. PLUMBING SUPPLIES 126.33 PURE WATER SUPPLY MISCELLANEOUS SUPP. 56.25 PYRAMID SERVICE, INC. MINOR EQUP. REP. MAT 2.63 QUAD -CITY TIMES EMPLOYMENT ADS 41.80 R. M. BOGGS CO. REP & MAINT TO BLDG. 73.08 RADIO SHACK MISCELLANEOUS SUPP. 18.52 RAINES & ASSOCIATES, INC. MINOR EQUP. REP. MAT 259.87 REGION IV IOWA SECTION AWWA REGISTRATION 45.00 RETAIL DATA SYSTEMS OF CEDAR MISCELLANEOUS SUPP. 72.08 RILEY, DEBORAH WATER OVERPAYMENT RIVER PRODUCTS CO. ROCK 833.71 18.30 ROBINSON, TIMOTHY J WATER OVERPAYMENT RON'S WELDING & SUPPLIES, INC. MINOR EQUIP REP 45.69 RYKO MFG. CO. BLDG. & CONST. SUP. 74.43 SAGHAH, HAMED WATER OVERPAYMENT 28.41 SANDERS, JAMES E WATER OVERPAYMENT 16.40 SCIENTIFIC PRODUCTS DIVISION LAB. CHEM. & SUPP. 514.65 68.64 SEARS SEATON, LARRY TOOLS WATER OVERPAYMENT 50.00 SIEG CO. MISCELLANEOUS SUPP. 78.44 SMITH, CRAIG D. WATER OVERPAYMENT 3.73 43.90 SNYDER, JOAN PERMIT LOTS 16.40 SOKOL, RANDALL WATER OVERPAYMENT 33.01 STEWARD, PALMER G WATER OVERPAYMENT 40.00 STIER, MAX STRICKLAND, LINDA RAMP PERMITS WATER OVERPAYMENT 27.30 4AR \b VENDOR NAME SUPERINTENDENT OF DOCUMENTS TAYLOR, SANDY TECHNIGRAPHICS, INC. TODD CORP. TRAF-O-TERIA SYSTEM, INC. U OF IA. HYGIENIC LABORATORY UTILITY EQUIPMENT CO. VALLEY NATIONAL BANK VAN WATERS & ROGERS, INC. VERGARA, ALFREDO VOSS ELECTRIC SUPPLY CO. VWR SCIENTIFIC, INC. WAGNER, THOMAS J WALDENBOOKS WATER POLLUTION CONTROL WILLIAMS WATER SYSTEMS, INC. WILLOUGHBY, BRAD COUNCIL LISTING MARCH 31, 1988 PRODUCT DESCRIPTION AMOUNT SUBSCRIPTION 41.00 WATER OVERPAYMENT 1 ( VENDOR NAME SUPERINTENDENT OF DOCUMENTS TAYLOR, SANDY TECHNIGRAPHICS, INC. TODD CORP. TRAF-O-TERIA SYSTEM, INC. U OF IA. HYGIENIC LABORATORY UTILITY EQUIPMENT CO. VALLEY NATIONAL BANK VAN WATERS & ROGERS, INC. VERGARA, ALFREDO VOSS ELECTRIC SUPPLY CO. VWR SCIENTIFIC, INC. WAGNER, THOMAS J WALDENBOOKS WATER POLLUTION CONTROL WILLIAMS WATER SYSTEMS, INC. WILLOUGHBY, BRAD COUNCIL LISTING MARCH 31, 1988 PRODUCT DESCRIPTION AMOUNT SUBSCRIPTION 41.00 WATER OVERPAYMENT 33.01 OUTSIDE PRINTING 28.81 LAUNDRY SERVICE 790.38 OUTSIDE PRINTING 6,480.00 TECHNICAL SERVICES 240.00 WATER SYS IMPR MAT 2,995.09 REV BOND INT 162.50 ALUMINUM SULFATE 350.00 WATER OVERPAYMENT 14.50 ELECTRICAL SUPPLIES 37.25 LAB. SUPP. & EQUIP. 430.61 WATER OVERPAYMENT 16.40 BOOK(S) 19.96 DUES & MEMBERSHIPS 382.50 REP OF ELECTRIC/PLBG 80.95 WATER OVERPAYMENT 21.59 FUND TOTAL c 750,72500 COUNCIL LISTING MARCH 31, 1988 VENDOR NAME PRODUCT DESCRIPTION AMOUNT FUND: TRUST AND AGENCY A T & T COMMUNICATIONS A T LONG DISTANCE CALLS 2,23 & T INFORMATION SYSTEMS AKERS, PATRICK TELEPHONE EQUIP. FEE 4.80 ALDERMAN -WILSON & ASSOC., INC. MONTHLY RET BENEFITS OTHER INSURANCE 511.42 -223.00 ANDERSON, DEAN BAILEY, WENDY ELDERCRAFT SHOP SALE 22.50 BAKER & TAYLOR CO. ELDERCRAFT SHOP SALE CLASSIFIED AV 8.25 BAKER & TAYLOR VIDEO VIDEO RECORDINGS 98.23 308.71 BALDWIN, KATHRYN BEARDSHEAR, VADA ELDERCRAFT SHOP SALE 4.00 BEBEE, DEAN ELDERCRAFT SHOP SALE SERVICE BENEFITS 11.00 11008.68 BEST MANUFACTURING CO. BLUE CROSS & BLUE SHIELD OUTSIDE PRINTING HEALTH/DENTAL INS. 22.54 BOGS, RON BOLDT, EDITH DISABILITY BENEFITS 67,705.07 1,316.24 BOUTELLE, PAT ELDERCRAFT SHOP SALE MISCELLANEOUS SUPP. 15.00 BRENNEMAN, ROSE ELDERCRAFT SHOP SALE 413.51 50.00 BRODART CO. BUCKLEY, MILDRED NON-FICTION VIDEO ELDERCRAFT SHOP SALE 40.96 BUSHNELL'S TURTLE FOOD 5.50 385.20 CAPPS, HAZEL L CLEMENTS RESEARCH, INC. SURVIVORS BENEFITS BOOKS (CAT./REF.) 409.58 CLERICAL RECAP COCA-COLA BOTTLING CO. PAYROLL 26 -FEB -88 POP 54.50 73.76 CONNELL, RICHARD DAPOGNY, JAMES DISABILITY BENEFITS 236.00 1,315.71 DELSING, MARILYN PROFESSIONAL SERVICE SURVIVORS BENEFITS 3,850.00 DENSON, MAXINE ELDERCRAFT SHOP SALE 1,084.25 2.75 DOLEZAL, DONALD DOLEZAL, HELEN SERVICE BENEFITS 521.92 DOYLE, KEVIN SURVIVORS BENEFITS BOOKS, MAG., NEWSPAP 409.69 25.00 ECONOMY ADVERTISING CO. OUTSIDE PRINTING -165.20 EDWARDS, ROBERT ENGELHART, MARY SERVICE BENEFITS 768.58 ENGLERT, EDNA ELDERCRAFT SHOP SALE ELDERCRAFT SHOP SALE 12.00 EVANS, EMMETT EVERY BLOOMIN' THING, INC. SERVICE BENEFITS MISCELLANEOUS SUPP. 4.00 1,230.95 FACETS MULTIMEDIA, INC. VIDEO RECORDINGS 23.40 34.95 FALLMER, MARY FARNSWORTH, DAVID L ELDERCRAFT SHOP SALE 6.00 FAY, JOHN G MONTHLY RET BENEFITS 1,425.08 FEDLAR, JEAN MONTHLY RET BENEFITS ELDERCRAFT SHOP SALE 977.66 4.00 FORMAN, MARILYN J (MRS) SURVIVORS BENEFITS 125.51 FORSYTHE, PATRICIA STAMPS 81.09 FRIENDS OF IWA CITY PBI DUES &80.00 FRIENDS OF LIBRARIES UUSLAC MINICOMPESFTWRHIPS MAINT 35.00 FROHWEIN OFFICE SUPPLY OFFICE SUPPLIES 161.42 FUND-RAISING INSTITUTE PRINT/REFERENCE 55.00 GARWOOD, WALTER SERVICE BENEFITS 666.08 GRAHAM, DORIS ELDERCRAFT SHOP SALE 10.25 COUNCIL LISTING MARCH 31, 1988 VENDOR NAME PRODUCT DESCRIPTION AMOUNT GREEN, MAE ELDERCRAFT SHOP SALE 6.00 HAM, MARY SURVIVORS BENEFITS 379.21 HARRIS, DAVE DISABILITY BENEFITS 1,764.25 HEIN, LETHA SURVIVORS BENEFITS 430.43 HENRY, DENNIS MONTHLY RET BENEFITS 1,215.19 I HESS, RAYMOND SERVICE BENEFITS 806.17 HOLDEMAN, ESTHER ELDERCRAFT SHOP SALE 2.00 HOLIDAY INN RENTALS 69.09 HOLLAND, WILLIAM J SERVICE BENEFITS 652.84 HOPKINS, NATHAN PRESCRIPTIONS, DRUGS 10.45 HUNSAKER, MICHAEL M.D. PHYSICALS 200.00 INDEPENDENT INSURANCE AGENTS WORKER'S COMP INS 6,650.76 INGRAM VIDEO RECORDINGS 114.22 IOWA CITY CABINET SHOP BLDG. & IMPROVE. MAT 71.81 IOWA CITY LANDSCAPING NURSERY SERVICES 26.54 IOWA CITY PETTY CASH UPS CHARGES 33.57 IOWA ILLINOIS GAS & ELECTRIC ELECTRIC 25.84 IOWA STATE BANK MONTHLY RET BENEFITS 1,963.00 IOWA STATE BANK - FICA FICA 1,131.29 IPERS IPERS 1,074.15 IRVING, KENNETH R SERVICE BENEFITS 1,277.50 JEFF KERN WOODWORKING OTHER OPER. EQUIP. 695.00 K MART #4315 MISCELLANEOUS SUPP. 15.22 i KEATING, ROBERT SERVICE BENEFITS 1,660.82 KELSO, NILA ELDERCRAFT SHOP SALE 6.00 KENT, ANN MISCELLANEOUS 590.00 I KIDWELL, WILLIAM DISABILITY BENEFITS 1,348.94 KNIGHT, BERNIE MISCELLANEOUS SUPP. 16.14 KNOEDEL, EDWIN SERVICE BENEFITS 869.56 , KNOEDEL, JOSEPH L SERVICE BENEFITS 564.98 LAW, KUAN KUEI ELDERCRAFT SHOP SALE 41.10 LEE, RICHARD SERVICE BENEFITS 1,127.60 LEON LYVERS TREE SURGERY TREE TRIM/REMOVAL 3,125.50 LEWIS, ALICE SURVIVORS BENEFITS 367.16 LONEY, DAVID DISABILITY BENEFITS 1,126.09 MASKE, BOB MONTHLY RET BENEFITS 1,004.64 MCCARNEY, PATRICK J MONTHLY RET BENEFITS 1,319.88 MCELROY, PEG PROFESSIONAL SERVICE 41.63 MCGINNESS, MRS. EDGAR ELDERCRAFT SHOP SALE 1.75 MCNABB, ESTHER SURVIVORS BENEFITS 346.64 MEADE, THELMA ELDERCRAFT SHOP SALE 42.75 MEANS, ELIZABETH ELDERCRAFT SHOP SALE 17.00 MERCY HOSPITAL HOSPITALIZATION 379.55 MILLER, ELIZABETH ELDERCRAFT SHOP SALE 12.00 MILLER, LAVINA ELDERCRAFT SHOP SALE 39.20 MORGAN, MRS. VERA SURVIVORS BENEFITS 378.04 MOTT'S DRUG STORE PRINT/CIRCULATING 98.92 MUTUAL BENEFIT LIFE INSURANCE DISABILITY INSURANCE 35.36 NAGLE LUMBER CO. BLDG. & CONST. SUP. 161.40 NORTHWESTERN BELL TELEPHONE EQUIP. FEE 187.26 ONE UP PRODUCTIONS NON-FICTION VIDEO 23.95 OTIS, RICHARD E., M.D. HOSPITALIZATION 25.65 PARROTT, ROBERT SERVICE BENEFITS 830.32 VENDOR NAME PAYLESS CASHWAYS, INC. PAYROLL RECAP PENNEY, MARGE PEPSI -COLA BOTTLING CO. PIEPER, JUNE PIP PLEASANT VALLEY NURSERY, PLUMMER, GERRY POTTER, EMMET H PROJECT GREEN GARDEN FAIR PROJECT GREEN GARDEN FAIR PROJECT GREEN -GARDEN FAIR PURVIS, DONALD RADIO SHACK RITTENMEYER, ADRIAN ROBINSON, ARITTA ROGERS, HAROLD ROGERS, LESTER J ROSENKILD, GROVER RUBRIGHT, EMILIE RUPPERT, EDWIN J RUPPERT, JOHN SCHUESSLER, DORIS SHAFFER, JOHNIE SHAY, LAVERNE J SHIMON, VERNAL J SLADEK, FRANCES SNIDER, MABEL SNIDER, RUTH SOUTHGATE DEVELOPMENT CO. STAHLE, CLARA STAHMER, LAVERN JOHN STIMMEL, CLETUS STIMMEL, GLENN STROMMER, DONALD INC FUND SUPERINTENDENT OF DOCUMENTS SURGICAL SERVICES TADLOCK, ROLENE TAYLOR, DOROTHY TECHNIGRAPHICS, INC. U OF IA. CREDIT UNION U. S. POST OFFICE - OTHER UNITED ACTION FOR YOUTH UNITED WAY OF AMERICA URCHOTICKY, CATHY VILLHAUER, HERMAN VORBRICH, MRS. DALE WEHMEYER, MARJORIE WHITE, LETA WIENEKE, ALICE WILLIAMS, LUCILLE WILLIAMSON, LOUIS WILSON, DOROTHY INC COUNCIL LISTING MARCH 31, 1988 PRODUCT DESCRIPTION AMOUNT BLDG. & CONST. SUP. 143.32 PAYROLL 25 -MAR -88 14,990.46 TRAVEL 49.00 POP 140.20 ELDERCRAFT SHOP SALE 3.50 OUTSIDE PRINTING 6.25 AG MATERIALS 43.48 ELDERCRAFT SHOP SALE 36.00 SERVICE BENEFITS 695.28 MISCELLANEOUS 590.00 MISCELLANEOUS 590.00 MISCELLANEOUS 243.13 DISABILITY BENEFITS 1,147.98 MINOR EQUIP. 49.95 SERVICE BENEFITS 710.46 ELDERCRAFT SHOP SALE 5.00 DISABILITY BENEFITS 848.70 SERVICE BENEFITS 578.84 ELDERCRAFT SHOP SALE 2.60 POSTAGE 28.16 SERVICE BENEFITS 778.70 SERVICE BENEFITS 1,093.86 ELDERCRAFT SHOP SALE 2.35 ELDERCRAFT SHOP SALE 10.00 DISABILITY BENEFITS 484.27 SERVICE BENEFITS 932.43 ELDERCRAFT SHOP SALE 6.40 ELDERCRAFT SHOP SALE 10.00 SURVIVORS BENEFITS 409.97 BUILDING RENTAL 444.50 ELDERCRAFT SHOP SALE 18.80 DISABILITY BENEFITS 1,467.99 SERVICE BENEFITS 588.53 SERVICE BENEFITS 817.90 ELDERCRAFT SHOP SALE 5.00 SUBSCRIPTION 41.00 HOSPITALIZATION 66.00 ELDERCRAFT SHOP SALE 4.00 ELDERCRAFT SHOP SALE 29.00 OUTSIDE PRINTING 1,490.22 MISCELLANEOUS 25.00 STAMPS 94.00 BUILDING RENTAL 400.00 BOOKS (CAT./CIR.) 15.00 ELDERCRAFT SHOP SALE 8.95 SERVICE BENEFITS 481.70 SURVIVORS BENEFITS 401.66 SURVIVORS BENEFITS 276.08 SURVIVORS BENEFITS 638.55 ELDERCRAFT SHOP SALE 1.60 ELDERCRAFT SHOP SALE 27.00 ELDERCRAFT SHOP SALE 65.01 ELDERCRAFT SHOP SALE 2.50 VENDOR NAME WP CORP SOFTWARE UPDATES YOUTH SERVICES FOUNDATION ZEPHYR COPIES, INC. COUNCIL LISTING MARCH 31, 1988 PRODUCT DESCRIPTION AMOUNT MICRO -COMPUTER SOFTW 50.00 DUES & MEMBERSHIPS 200.00 OUTSIDE PRINTING 38.95 FUND TOTAL 151,983 36 COUNCIL LISTING MARCH 31, 1988 VENDOR NAME PRODUCT DESCRIPTION AMOUNT FUND: INTRAGOVNTAL SERVICE A T & T COMMUNICATIONS LONG DISTANCE CALLS 54.61 A T & T INFORMATION SYSTEMS TELEPHONE EQUIP. FEE 306.79 AAA TRAVEL AGENCY AIR FARE 352.00 ACE RUBBER PRODUCTS, INC. BUSES 63.80 AERO RENTAL BUSES 330.70 ALEXANDER, PHYLLIS TRAVEL ADVANCE 250.00 AMERICAN FREIGHT SYSTEM, INC. BUSES 28.94 AMERICAN HEART ASSOC. BOOKS, MAG., NEWSPAP 466.33 AMERICAN PUBLIC WORKS ASSOC. REGISTRATION 195.00 AMP PRODUCTS CORP. MISCELLANEOUS SUPP. 126.31 B. R. S. OF IOWA MISCELLANEOUS 22.69 BALL, BETTY TRAVEL ADVANCE 368.00 BARRON MOTOR SUPPLY TOOLS 499.66 BIERI, MONICA TRAVEL ADVANCE 280.00 BIRRELL, SUSAN DEPOSITS 30.00 BLUE CROSS & BLUE SHIELD HEALTH/DENTAL INS. 846.26 BOB ZIMMER14AN FORD, INC. TWO -TON TRUCKS 2,154.56 BOOTH, BARBARA DEPOSITS 30.00 BRANDT HEATING & REP OF HEATING EQUIP 129.55 BREESE CO., INC. TWO -TON TRUCKS 1,156.11 CAPITOL IMPLEMENT CO. GENERAL EQUIPMENT 716.44 CAPITOL PROPANE GAS CO., INC. FUELS 36.92 CERTIFIED LABORATORIES MISCELLANEOUS SUPP. 95.18 CLAUSEN, CHRIS FREIGHT 67.64 COMMUNICATIONS ENGINEERING CO. COMM. EQUIP.REP. 1,340.31 CONTRACTOR'S TOOL & SUPPLY CO. TOOLS & MINOR EQUIP. 406.95 COURTNEY, DARREL TRAVEL ADVANCE 550.00 D -A LUBRICANT CO., INC. GREASE & OIL 1,646.70 DAN'S OVERHEAD DOORS & MORE REP & MAINT TO BLDG. 256.75 DICKSON, KATE TRAVEL ADVANCE 550.00 DISCOUNT CD ASSOCIATES INT. ON INVESTMENTS 185.46 DITCH WITCH -IOWA, INC. GENERAL EQUIPMENT 493.14 DOMESTIC VIOLENCE PROJECT MISCELLANEOUS 670.00 DWAYNE'S RADIATOR SERVICE VEHICLE REPAIRS 573.86 ECKHOFF, GARY INSURANCE CO SETTLE 410.16 ELECTRIC MOTORS OF IOWA CITY MINOR EQUP, REP. MAT 225.53 ELLIOTT EQUIPMENT CO. TWO -TON TRUCKS 175.03 EMERGENCY HOUSING PROJECT, INC MISCELLANEOUS 342.06 EMERGENCY MEDICAL PRODUCTS FIRST AID & SAF. SUP 43.03 ERB'S OFFICE SERVICES, INC. OFFICE SUPPLIES 126.14 F STOP FILM PROCESSING 8.46 FAUSER OIL CO., INC. GASOLINE 16,753.38 FEDERAL EXPRESS CORP. IN-HOUSE SETTLEMENTS 20.25 FESLER'S, INC. AUTO & LIGHT TRUCK 119.32 FIBRE BODY INDUSTRIES, INC. TRUCK(S) 3,060.00 FISHER, DUANN MISCELLANEOUS 33.69 FITZER, MELODY DEPOSITS 30.00 FJELSTAD, WAYNE TRAVEL 182.00 FLEETWAY STORES, INC. MISCELLANEOUS SUPP. 14.57 FLXIBLE CORP. BUSES 1,020.09 Ga-� 0 G �� 23 COUNCIL LISTING MARCH 31, 1988 VENDOR NAME PRODUCT DESCRIPTION AMOUNT FOUNTAIN'S TRANSMISSION FREEMAN LOCK & ALARM, INC. VEHICLE REPAIRS 20.00 FROHWEIN OFFICE SUPPLY GIESKING, REPAIR OF STRUCTURE OFFICE SUPPLIES 64.70 JAMES GLASS SERVICES TRAVEL ADVANCE 20.03 -95.00 GOOCH BRAKE AND EQUIPMENT CO. H & H VEHICLE REPAIRS FIRE APPARATUS 309.75 TRANSPORT RACKETY, LINDA OR FREIGHT 50.31 6.00 HAUGHTON, ANTHONY HAUSMAN MISCELLANEOUS MISCELLANEOUS 198.91 BUS SALES & PARTS CO. HAWKEYE INTERNATIONAL TRUCKS BUSES TWO -TON 110.00 25.50 HAWKEYE WELD & REPAIR HOC BUSINESS FORMS TRUCKS AUTO & LIGHT TRUCK 29'275.33 CO. HECKENDORN MFG. CO., INC. OUTSIDE PRINTING GENERAL EQUIPMENT 12.40 499.50 HILLTOP D -X CAR WASH HOLIDAY WRECKER & CRANE SERV. CAR WASHES 589.02 123.00 } HOOTMAN CAR WASH VEHICLE REPAIRS CAR WASHES 110.00 INDEPENDENT INSURANCE AGENTS IOWA CHAPTER OF NAHRO WORKER'S COMP INS 69.00 1,724.12 IOWA CITY PETTY CASH OTHER INSURANCE UPS 186.00 IOWA CITY PRESS -CITIZEN IOWA CITY TIRE & ADVERTISING 6.90 SERVICE, INC. IOWA GLASS DEPOT AUTO & LIGHT TRUCK 83.28 217.56 IOWA ILLINOIS GAS & ELECTRIC IOWA STATE VEHICLE REPAIRS HEATING FUEL/GAS 36.00 BANK - FICA IPERS FICA 4'527.81 J. D. WILSON, INC. JAMES W. BELL IPERS GENERAL EQUIPMENT 3,653.09 4,307.83 CO., INC. KAR PRODUCTS, INC. OTHER VEE. EQUIP. 183.19 9,644.79 KAWAI, SAHOKO MISCELLANEOUS SUPP. DEPOSITS 144.11 KELLY HEATING SERVICE, INC. KNEBEL WINDOWS REPAIR OF OF STRUCTURE TRUCTURE 40.00 8.50 KUTCHER'S WELDING REP & MTO BLDG. VEHICLE REPAIRS 183.28 LAMBRECHT & SPRIET, INC. LAWRENCE BROS. AUTOMOTIVE GENERAL EQUIPMENT 290.40 9 LAWRENCE MACHINE SHOP GENERAL EQUIPMENT VEHICLE 388.46.46 LENOCH & CILEK LINDER TIRE SERVICE REPAIRS TOOLS & MINOR EQUIP. 28.00 94.58 LUNDELL, JOHN LYNCH'S TIRE REPAIRS TRAVEL ADVANCE 1,834.93 EXCAVATING MANARY TOOL & SUPPLY CO. DEPOSITS 18].64 66.67 MARV'S GLASS SPECIALTIES, INC. TOOLS BUSES 749.60 MCDONALD, JOHN MEANS SERVICES, INC. TRAVEL ADVANCE 103.90 150.00 MEISEL, BETTE UNIFORM SERVICE TRAVEL 846.99 MEYER'S COMPUTERS MICHAEL TODD AND CO., INC. OTHER EDP HARDWARE 165.00 134.00 MID -AMERICA DIESEL SERV., INC. BUSES GARBAGE TRUCKS 299.61 MID -AMERICA DIESEL SERVICE BUSES 51.00 MIDCON EQUIPMENT CO. MIDWEST REGIONAL TRANSIT CONF, LANDFILL EQUIPMENT 220.28 344.78 MIDWEST WHEEL COMPANIES MIKE HODGE REGISTRATION TWO -TON TRUCKS 100.00 CONST.DEPOSITS 169.87 1,000.00 G �� 23 COUNCIL LISTING MARCH 31, 1988 VENDOR NAME PRODUCT DESCRIPTION AMOUNT MILLER, BUZZ MITCHELL MISCELLANEOUS SUPP. 207.60 MOHAWK MFG. & SUPPLY CO. BOOKS, MAG., NEWSPAP BUSES 105.00 MORAN, MIKE MORBARK WISCONSININC. TRAVEL ADVANCE 121.67 442.00 , MR. G'S GENERAL EQUIPMENT 40.16 MUNCIE RECLAMATION AND SUPPLY AUTO & LIGHT TRUCK BUSES 19.95 MUTUAL BENEFIT LIFE INSURANCE s MUTUAL WHEEL CO. DISABILITY INSURANCE 1,128.81 246.48 NASHUA CORP. AUTO & LIGHT TRUCK MULTILITH SUPPLIES 74.50 NEOPART BUSES 1,581.00 NEVR-RUST TOOL-TAINER, INC.AUTO & LIGHT TRUCK 1,669.29 NEW METHOD EQUIPMENT CO., INC. NEWKIRK SALES CO. SNOW REMOVAL EQUIP, SUPP. 402.07 657,59 NEY, BARBARA MISCELLANEOUS NIXON, JERRYMISC. MISCELLANEOUS SALE PAPER 10.00 g NORTHWESTERN BELL OLD CAPITOL MOTORS, LTD. TELEPHONE EQUIP. FEE 31.50 989.81 t OTTSEN OIL CO., INC. VEHICLE REPAIRS GREASE & OIL 24,643.80 PAPER, CALMENSON & CO. PAYROLL RECAP ST. CLEANING & REP. 213.05 224.18 PC/ASSIST, INC. PAYROLL 25 -MAR -88 PROFESSIONAL SERVICE 48,643.25 PECH, EDWARD DEPOSITS 10.00 PEDERSON-SELLS EQUIPMENT CO. GENERAL EQUIPMENT 500.00 PIP PLUMBERS SUPPLY CO. OUTSIDE PRINTING TOOLS & MINOR 34.24 8.00 POWER BRAKE IOWA, INC. EQUIP. AUTO & LIGHT TRUCK 6.39 POWERS, JIM DEPOSITS 884.73 PYRAMID SERVICE, INC. QUILL CORP. GENERAL EQUIPMENT 30.00 284.94 RATHKE, LLOYD OFFICE SUPPLIES TRAVEL 413.84 RETISH, EITHER 12.00MISCELLANEOUS REXCOYNO EQUIPMENT, INC. REYNOLDS, TERRY MINOR EQUIP REP 4.50 1,602.87 ROBINSON, TRAVEL ADVANCE TRAVEL 75.00 STEMS,TERRYL RUMLEYS SYSTEMS, INC. FIRST AID SUPP. 103.00 SAAB-SCANIA OF AMERICA, INC. SADLER POWER TRAIN PERM. FULL TIME 160.50 24,729.55 SD LEASING, INC. BUSES EQUIPMENT RENTAL 17.56 SEARS SENEGA CORP. MINOR EQUP. REP. MAT 570.27 38.97 SIEG CO. GASOLINE 60.75 SIOUX STEAM CLEANER CORP. TWO -TON TRUCKS MISCELLANEOUS SUPP. 1,865.46 SLAGER APPLIANCES SNAP-ON TOOLS CORP. MINOR EQUIP REP 542.49 52.00 SOUTHERN COACH PARTS CO. TOOLS BUSES 359.76 STEWART-WARNER ALEMITE SALES STOREY-KENWORTHY GENERAL EQUIPMENT 52.81 19.00 CO. SUN & FUN, INC. OFFICE SUPPLIES 285.68 SUPERINTENDENT OF DOCUMENTS AUTO & LIGHT TRUCK SUBSCRIPTION 29,95 SWARTZENDRUBER, DARWIN TRAVEL 75.00 TAD INVESTMENTS, INC. THOMAS, SHERI INT. ON INVESTMENTS 35.18 244.10 TRAVEL 148.00 qac t LAUNDRY SERVICE c 1 VENDOR NAME TODD CORP. TOM HARNEY OIL CO. TRUEBLOOD, TERRY UNIVERSAL COACH PARTS, INC. VAN HEEL, JOHN AND HOLLY VIKING OFFICE PRODUCTS, INC VITOSH STANDARD VOSS PETROLEUM CO., INC. WAGNER PONT IAC -JEEP, INC. WALTERS, RUTH WEEG COMPUTING CENTER WINEBRENNER FORD, INC. W0MBACHER1 RAY XEROX CORP. YOCUM, MAX ZYTRON COUNCIL LISTING MARCH 31, 1988 PRODUCT DESCRIPTION AMOUNT LAUNDRY SERVICE 587.66 GASOLINE TRAVEL ADVANCE 3,081.75 BUSES 180.00 INSURANCE CO SETTLE 72.18 513.09 OFFICE SUPPLIES 298.65 CAR WASHES GREASE & OIL 94.50 SNOW REMOVAL EQUIP. 1,073.30 5.40 HEALTH/DENTAL INS. 59.97 DATA PROCESSING VEHICLE REPAIRS 101.56 TRAVEL ADVANCE 1,313.51 110.00 OFFICE EQUP REP DEPOSITS 1,806.96 MICROFISCHE 242.30 31.20 FUND TOTAL =-5,435.32 225,435.32 VENDOR NAME FUND: SPECIAL REVENUE FUND A T & T COMMUNICATIONS A T & T INFORMATION SYSTEMS BLUE CROSS & BLUE SHIELD CREDIT BUREAU OF IOWA CITY DEAR, KEVIN & ROSEANNA AND FEDERAL EXPRESS CORP. FIDLAR BUSINESS SYSTEMS HOUS REHAB INDEPENDENT INSURANCE AGENTS IOWA CITY PETTY CASH IOWA CITY PRESS -CITIZEN IOWA STATE BANK - FICA IPERS JOHNSON COUNTY RECORDER LIBERTY DOOR CO. MEDICAL ASSOCIATES MICHEL, LOIS & DONALD AND MOEN MARC AND FRANK WAGNER MOEN, MARC MOEN, MARC AND CITY OF IOWA MUTUAL BENEFIT LIFE INSURANCE NORTHWESTERN BELL PAYROLL RECAP PIP SECURITY LAND TITLE CO. SMITH, STEPHEN AND MARY SUPERINTENDENT OF DOCUMENTS U OF IA. BUSINESS OFFICE ZAMORA, KAREN & BRANDT HEATING COUNCIL LISTING MARCH 31, 1988 PRODUCT DESCRIPTION LONG DISTANCE CALLS TELEPHONE EQUIP. FEE DENTAL INSURANCE TECHNICAL SERVICES BUILDING IMPROVEMENT POSTAGE FILE EQUIPMENT MISCELLANEOUS TRANS WORKER'S COMP INS XEROX COPIES LEGAL PUBLICATIONS FICA IPERS RECORDING FEES BUILDING IMPROVEMENT MISCELLANEOUS BUILDING IMPROVEMENT BUILDING IMPROVEMENT BUILDING IMPROVEMENT RECORDING FEES DISABILITY INSURANCE TELEPHONE EQUIP. FEE PAYROLL 25 -MAR -88 OUTSIDE PRINTING ABSTRACTS BUILDING IMPROVEMENT SUBSCRIPTION WORK STUDY WAGES BUILDING IMPROVEMENT FUND TOTAL AMOUNT 10.35 5.34 23.82 35.00 760.30 23.00 650.10 351.27 112.90 42.58 90.09 800.39 819.08 60.00 8,300.00 34.50 537.43 1,324.95 571.67 9.00 48.88 87.00 10,657.58 9.00 109.90 5,597.74 101.00 120.12 2,934.03 =��34,227�02 VENDOR NAME FUND: HOUSING AUTHORITY VARIOUS LANDLORDS CITY OF IOWA CITY VARIOUS LANDLORDS COUNCIL LISTING MARCH 31, 1988 PRODUCT DESCRIPTION AMOUNT RENT 1,863.00 FEBRUARY EXPENSES 17,953.49 RENT 131,633.00 FUND TOTAL 151,449 49 G�z r t z {r I VENDOR NAME FUND: HOUSING AUTHORITY VARIOUS LANDLORDS CITY OF IOWA CITY VARIOUS LANDLORDS COUNCIL LISTING MARCH 31, 1988 PRODUCT DESCRIPTION AMOUNT RENT 1,863.00 FEBRUARY EXPENSES 17,953.49 RENT 131,633.00 FUND TOTAL 151,449 49 G�z COUNCIL LISTING MARCH 31, 1988 VENDOR NAME PRODUCT DESCRIPTION AMOUNT I i GRAND TOTAL 2,617,318 59 E P f IErj I CITY OF IOWA CITY CNIC CENTER 410 E. WASHINGTON ST. IOWA CITY, IOWA 52240 (319) 356-5000 April 20, 1988 Darrell McAllister Department of Natural Resources Environmental Protection Division Wallace State Office Building Des Moines, IA 50319 Dear Darrell: The following materials represent the City's proposal for a consent decree,as approved by our City Council on Tuesday, April 19. Resolution 88-80 evidences that approval, as well as the authority extended to the City Attorney and me with regard to the execution of that decree. Although we have been authorized to negotiate final terms and execute a decree, we are also instructed to solicit an appreciation for and hopefully the support of the Environmental Protection Commission for the dismissal of the State of Iowa sewer rate lawsuit, which serves as an impediment to the satisfactory completion of our projects. The lawsuit limits, if not prohibits, additional sewer revenue bond financing necessary to complete the Iowa City project. The City will open construction contract bids on Friday, April 29, and based upon revised engineering estimates, an additional f6 -f10 million in additional financing will be necessary to complete the work, that which is identified in the proposed consent decree schedule. We feel the resolution of this matter is close at hand and wish to appeal directly to the Environmental Protection Commission concerning the consequences of the State's lawsuit. We are anxious to demonstrate our good faith in this matter by, at the very least, and as you suggested at our Friday, April 15 meeting, a conclusion of the basic elements of a consent decree for referral to the Environmental Protection Commission and ultimately the Attorney General. Sincerely yours, Stephen J. Atkins i City Manager cc: City Council City of Iowa City MEMORANDUM Date: April 19, 1988 To: City Council From: City Manager Re: Preucil School Expansion/North Market Park As you are aware, there had been a request by the Preucil School of Music to the Board of Adjustment to permit an expansion, through remodeling of their building, to provide additional classroom space at their property located at 524 North Johnson. City Code would require that six additional parking spaces be provided, unless waived by the Board of Adjustment, if this expansion is to occur. Horace Mann School representatives have also approached the City about the abandoned right-of-way immediately adjacent to the school property. There is interest in improving the site for additional school recreation use as well as meeting certain drainage needs. Upon review of the site and the proposed remodeling of Preucil School, it appears, as shown on the attached map, if the City Council were so inclined, a portion of the right-of-way could be sold to Preucil School and right-of-way could provide the parking requirement needed for Board of Adjustment consideration. While it is likely there will still be neigh- borhood objections, the additional parking would permit the expansion of this particular business and I believe could be accomplished with minimal imposition upon public property, North Market Square Park. The land, which is of interest to Horace Mann School, could also be transferred to school ownership for their use and development. It is remodeling understanding dn byfilinganhPreucil that 00intends new request theBoardofAdjustmeAdjustment.e the This parking arrangement and the purchase of the land is being proposed without their approval, but I wanted to bring this matter to your attention to determine whether it was an issue worth pursuing. If they are to apply and the Board of Adjustment was aware that land could be provided for additional parking, it would likely influence the decision. Additionally, if the sale of the land and the proceeds from that sale could be directed toward improvements in the park area, it might help create additional community sentiment for the proposal. I would appreciate any opinions you have concerning this matter. cc: Clemens Erdahl Karin Franklin Don Schmeiser Terry Trueblood bj/pc2 City of Iowa City MEMORANDUM Date: April 19, 1988 To: Jack Ashby, Airport Commission From: City Manager Re: Termination/Separation Pay - Fred Zehr In response to your April 18 memorandum requesting separation pay of $1,036 for Fred Zehr, please be advised I have reviewed the personnel rules and regulations as they relate to administrative employees and as indicated in previous correspondence, I am limited to authorizing separa- tion/termination compensation in the amount of 192 hours of accumulated vacation time. This amount has been paid. A November 19, 1979, memorandum establishes the fact, as also indicated in earlier correspondence, that the Airport Manager position was subject to employee benefits as so indicated in the Administrative Pay Plan. There is no precedent for a separation payment for an administrative employee voluntarily terminating their employment. A calculation of the separation pay on the part of the Commission is without precedent, without basis in the employee rules and regulations affecting administrative employees, and there is no specified employment agreement to establish that amount at separation, above and beyond that which is covered by personnel rules and regulations. The separation pay as proposed would provide the employee with the addi- tional accumulated vacation time compensation that was denied earlier. There is no prior agreement for such pay and the fact that the administra- tive pay rules and regulations are applicable to the Airport Manager position, I cannot honor your request. tp2/14 C�c�e Gal9l City of Iowa city MEMORANDUM Date: April 19, 1988 To: Jack Ashby, Chair, Airport Commission From: City Manager Re: Airport Operations Employee Following our recent discussion, I have given additional thought to the staffing and other maintenance/management work responsibilities required to satisfactorily maintain the airport. Specifically, it appears that the Commission is anxious to pursue hiring a full-time individual, preferably someone with direct airport maintenance experience. This position would be somewhat different from the cur- rent Airport Manager position, in that this individual would perform primarily maintenance activities. As we also discussed I believe there is the need to assure some type of operational back-up in the event the airport maintenance worker is unable to perform the services that the Commission deems necessary. Specifically if the maintenance worker were unable to report for work during a snow emergency and thereby unable to clear runways, some type of back-up must be provided. I would suggest that if it is your desire to pursue hiring a full-time individual one of the early decisions that the Commission may choose to make is the development of some type of contractual relationship whether it be with a private contractor and/or City forces to provide this type of maintenance back-up. Additionally, our discussions appear to indicate that the more technical grant application responsibilities would not be under the purview of the new mainte- nance worker position. If that is the case, I would suggest that the Commission review the general grant application responsibilities and the required relation- ship of the Airport to other City support staff to determine how best to handle this component of Airport operation. Since our conversation, I received the proposal by the Flying Service. This proposal appears to suggest that the Fixed Base Operator provide most of the services the Commission would choose to assign to the new Airport employee. So that the City Council can assess the advantages/disadvantages, I would encourage the Commission to determine whether the proposal is in the best interests of overall Airport operations. My general conclusion from our discussions was that the Commission feels strongly that a full-time position is necessary and thereby if you choose to proceed in that manner I would suggest that you utilize our personnel office to assist in the recruitment. I am impressed by their ability to not only gather and access candidates, but also the Commission is an extension of the City government, thereby all affirmative action, equal employment opportunity, and other federal and state regulations need to be satisfied during your recruitment. If you have any additional questions or concerns with respect to my thoughts please let me know. tp4/17 cc: City Council �t Sylvia Steinbach Airport Commission G 70 E. K. JONES n • Operator Oanief: Mooft Corporation OWAC'TYaPiper Airueh Corporation ! H'm'fI1%Cj S tN+ 1.17199337-338-7543 3 -(iM9) '...IOWA CITY, IOWA 52240 MUNICIPAL AIRPORT ................................................. a Air Ambulw a a Cbanr Soule@ a F11BM Irrtrurrion a Pun RmUls a Pkrw Ridm April 130 1988 Mr. Jack Ashby, Chairman . Iwo City Airport Conanission Municipal Airport loon City, Zo a 52240 Dear Mr, Ashby: At the evggestion of Commissioner Elms, during your meeting of April 5th, I have reviewed the Coanission's job description for Airport Operations Mnnager. I can not see any problem performing those duties. If those duties require more than 20 hours a month I ¢ould,expect in addition to the $600 dollars per month to be reimbursed at the rate of $15 dollars per hour and be included in the quarterly payments. i the field maintenance, minor building maintenance and policing the facility would be performed by another independent contractor and mould be under the direct supervision of the Airport Manager (Independent Contractor). The snow removal mould be performed by Iowa City Flying Service personnel, using existing Airport Commission's equipment. Possibly, on certain occasions Ithere will be a need for the services of a contractor providing an enloader. I would request the appointment of a City Department Head for the Airport Manager to respond to far answerirg any complaints lodged against any tenants cf the airport. As for the qualifications I feel I am qualified. (Airport Manager 1960-1979). I was a working smugger and plowed the hart surfaces for 19 years. the main reason I submit my offer to be your Airport Manager (indeperdent contractor) is due to the tremendous increase in operating expenses and I feel I can save the Iona City taxpayers some money. I I l all the way by air , .. . , . , . flits Center / 7D I bd comparirg the airport's proposed budget for 1980 aid the proposed budget for 1988 Personal Services increased from $11,250 to $50,735. Total budget increased from $53,185 to $202,186 an increase'gf$149,000. There is no question case of these increases are due to the cost of doing business, an eanvie insurance cost increased $19,462 from 1980. Very hand for me to Justify 10 million airport insurance when comparable airports only carry 3 to'S million. At your meetirg of April 5th the question of conflict gf interest was raised. The state Attourney, General's Office ruled there was no conflict of interest and during the 19 years Z sw your Airport manager I never .found it. lbving checked with the National Air Transportation Association I was informed over 81% of the airports in the United States are managed by the fixed &se Operators as independent contractors. In Town only 7% (8) yare managed bg full time managers, 58% (65) are mwwged by the Fixed $ase Operators. Of the remaining public owned airports 51% (57) do not have any Fixed Base Operator. Private Enterprise should gauge their success on their aeenmplishment being done for the least amount gf funds, while it appears acme goverment groups gauge their success and importance on how much funds the control and spend. I happen to be a member of the Private Enterprise Group and as a resident and taxpayer of Iowa City for 41 years Z hope you and the other Commissioners will accept my proposal. S1c• J , Jrl President City of Iowa City i MEMORANDUM Date: April 28, 1988 To: City Council i From: City Manager Re: Women and Minority Business Enterprises - Participation in CDBG ! Projects for 1988 The goal established for FY88 for the participation of women and minority businesses is $20,000. I have been advised by our CDBG staff that we have only managed $410 in women business enterprises and nothing in minority j business enterprise contracts. Part of the reason for this I have undertaken no sizeable construction projects within is that we the last year i with respect to CDBG programs. Most of the work undertaken has been for 1 housing rehabilitation, and the City has no control over which contractors are hired. Homeowners and landlords are provided with a list of WBE/MBE's and are encouraged to get bids from at least one firm on the list. Unfortunately, homeowners participating in the program generally have their own prefer-ence for a { rm work with the same nsubc subcontractors unlessral cone soflthe so psubcontracrefer to torsohappens to be a WDE/MBE we as a Cit 1 participation by they WBE/MBE, y government, do not receive Credit for the i As you may recall, we have conducted a number of workshops during the year fr WBE/MBE's. 'Hopefully, will lead to their parTh�mafinsproblemhoissthat with thegfewter WBE%MBEifirms in the Iowa City area; we also find ourselves competing with the State and Federal government who are busily attempting to fulfill their own minority contract goals. I will keep you advised. SJA/sp U _ G7 City of Iowa City MEMORANDUM ¢ DA -TE : April 28, 1988 fTO : City Council and City Manager FROM :'VLianne Milkman, CDBG Program Coordinator R E : Lower Ralston Creek Parcels 8 & D Attached is some additional information on the bids for Lower Ralston Creek Parcels B and D as follows: 1. Statement on Parcel B from: Doug Fisher Greg and Ken Duffey Clark de Vries 2. Statement on Parcel D from John Moreland. 3. Plans for conversion of Regina Elementary School (4 levels) from Benjamin Chait. 4. Schematic showing parking and a multi -family re- sidential structure (8 units) on Parcel D from Benjamin Chait. I�a.rc�,l Q 514hee Caja cvemn, Cao. 2213 "H" Street Iowa City. IA 52240 Phone (319)330.5303 :.'arch 11, 1 C Dear -Jity of Iowa ;it y, i am a general contractor in Iowa 7ity. I intend to build re.ltal storage units varying in sizes that provide clear., sa'e, dmf storage, that is available to the public. _ole buildi11 1 s %'✓ill have colored steel sidiil,. E"d r.a tal ::OOrE that 'dill be attractive and P_ainter-^_P_c-_ free. c-ess to all units :rill be hard surfaced. u shOACl 0:1 tale plot Dian -.Lese building's will ^e located; on the northern half of _arcel _. The southern half of t:_is Darcel will be hard surfaced and used for parkin;.=ar:in.: sizz and design to be determined by city requirements. ,Onsu ructi011 of these storage units would be^in this fall and be completed in early spring of 19-9. The hard surfaced Da_:Li1L lot On the sou',-,'e.—,i half will be cormle.ed no later t a raid -summer of 1939. I have recently purchased the property immediately north of Parcel 3. Jonstruction arill be:;in in early pri1 1O83 or a 270 s:.. ft, cetal buildin'- that will have 10 storage units and will be my construction company's office/shoD facility. .:y completed project wit:, or without Parcel 3 will be quality constructed, eye appealing, and meticulously maintained. 7ompletion of Parcel 3 would be a welcomed development to Iowa City and the Ralston Creek Urban Development 'Project. _Sincerely, / Dou�'is' er rAM elL Diu grol . co- pw-ta Q 13 I a• °a1' 13' E W ' �B arc �c _�� IOO YEAR FL Oo00LhIN " U�ANO �owPY BOJNoarzY p I 130X5 ir Iz I N W � I � zo.00 FO�,r wlOe. it I J p LCUSERvsTION V -61 I epSEMENT Q \ Fg 3 ul I D Ul •:i 10_' N V L 0 J I I Q .O Po lee �L ~4 0 �Jc-c • Ij4o 4m: I Q � sw co¢, BAR Lb 4o CcuuVl LCeT ULK•oW' >po 1 I �I.ea iA ••�•S-epi• 4q' 62 E /� � F!1.18�1'.4%62' W FCINT CF Ilo� l;l° S'�'�o B�WNIN4' O I a (•Ct.aSE�.JC•T10N !� Pclr-+T O� 6EfsIN 1.�iN Cv � I /.d. I• VTLuTY vo�E EP=•EHENT � I G1S a C di^n� 3 ,ten o [-c_F 70 OFFICIAL PLAT SURVEY TRACT B. as I .. Ipatc,a & PROPOSED DEVELOPMENT OF PARCEL 'B' LOCATED IN THE LOWER RALSTON CREEK AREA Parcel 'B' and the parameters which are set as its use and restrictions have been considered in the proposal as follows: I. Its current zoning as CI -1 Iowa City Zoning Ordiance 1' Section 36-23 "to provide areas . whose operations are typically characterized by outdoor display, storage and/or sale of merchandise". 2. Survey of information provided by plot map showing Benton Street access (limited) and alley access along west boundry of lot. Also shown is 20' conservation easement for maintenance of Ralson Creek. This easement line is the east boundry of the buildable lot area of which all property east of this line can not be built on but could be used for parking. 3. The community which consists of small businesses and residents would also be able to take advantage of a structure such as this for personal uses. We are proposing that the development of this parcel of land consist of a ' one story structure to be used as storage units. Each unit will be capable of storing a common size vehicle with access being from the alley, refer to attached drawing for more information. The structure will consist of a concrete poured floor and footings, block walls and a roof system either of j standard construction for roof load only or design for posible vertical expansion of office space or residential space as made possible by Section 36-23-d-3. This proposal deals with only the development of the "U Store It" type structure but it is necessary to show that there is the possibility of additional development to be negotiated, all within the public policies, objectives, and zoning standards of the neighborhood redevelopment plan. After securing construction documents and financial investors for the i project, the construction schedule would consist of 2-3 weeks of site preparation and foundation / floor construction, 4-6 weeks to enclose the structure, and 2-3 weeks of finishes. The initial 3-5 weeks would have to occur before freeze or after the ground thaws. ! The above schedule would easily be able to occur in the Development i timetable maximum of two years. i i M I 1 - - 684 S e M Properties March 19, 1938 2203 Rochester Ave. Iowa City, Ia. 53340 Mr. Stephen Atkins City Manager City of Iowa City Civic Center Iowa City, Ia. 52240 Dear Mr. Atkins: :he shape of the existing lot makes it very difficult to build a highrise building. Instead, we would like to build a nine -unit, three story apartment building. The construction :will take approximately eighteen months. This building should l .it very well in the existing neighborhood. Any questions please contact me. Sincerely, I ` John Moreland, Jr. S a M Properties I, . REGINA ELEMENTARY SCHOOL CONVERSION NEW CONSTRUCTION LEVEL 100 REGINA ELEMENTARY SCHOOL CONVERSION NEW CONSTRUCTION LEVEL 200 m REGINA ELEMENTARY SCHOOL CONVERSION NEW CONSTRUCTION LEVEL 300 to P REGINA ELEMENTARY SCHOOL CONVERSION NEW CONSTRUCTION LEVEL 400 m 1, a r V ' • 1 � lV 11F,. Llc �'` `gyp . AJ a/../I •�• 4� 4 n� l � J y it ` , '• W ` � '_ n. lI .• i ` w LEGAL DESCRIPTION ortion of Lots 1,21 and 3 at Black 201 of the Cnunt� Soot ditIon to Iowa City, Iowa, according to the Plat thereof Q i ecorded,in Deed Book 1 & 2, Page 253, of the records of the r which portion Mna / Johnson ''County Recorder, and is more ii '•a•«?➢' ' afti, y" m�o1J. '{ c 'parucularlytlescrlbed as, follows, ,•,�•� v ?r to B"91nnL•3 at the Northeast corner a1 Block 20, of the Count) Seat Addition to Iowa City, lowat Thencp. SOD°4310011E, along Ij the East line of said Block '217, 19.00 lept to the ;•,..' /.' Northwesterly top of bank of Ralston Creeki Thence d ' 554'01002"W, 86.05 feet, along said tap of Bank' THence Thence 554.45'50"W, 42.94 feet along said top of Bank J 548.16'56"W,• 67.14 feet, along said tap Of Bank; Thence S30.11105"W, 33.00 feet, along said tap of Bank; Thence j 520'31'41"W, 38.74 feet, along sold top of Bank, to the West ` line of said Block 20; Thonce N00'09124"E, 205.011 iePt, to �l I Et the Northwest corner of said Black 20l Thence artIII'5lan 184.20 feet to the Point of Beginning• Said tract of lend ' contains 16915 square feet, more or less and Is s„blprt' tto easements and restrictions of record. 40 IOWA CITY POLICE DEPARTMENT •�I 410 EAST WASHINGTON STREET. IOWA CITY. IOWA 52240 (319) 356.5275 TO: City Manager Steve Atkins FROM: Harvey D. Miller, Chief of Police Atk*- DATE: April 22, 1988 POLICE DEPARTMENT Monthly Report March 1988 Police business appears to just get better and better as the weather warms. Citizen generated requests for police services are rebounding from a winter low and totaled 2466 in March as compared to 2192 in the previous month. The totai for March, 1988 is dramatically higher than for the same month in 1987 -- 2143 requests, and in 1986 -- 1850 requests for service. Also during March, 1988 officers issued 2822 parking tickets; 702 traffic citations and effected 373 arrests. Ah yes, spring has come to River City. Below is a comparison of the numbers and classification of offenses reported in March, 1988 and for the same month of the prior year. I, through careful and detailed"analysis of these figures, will reveal absolutely nothing. However, many enjoy torturing data in an effort to discern trends and tendencies, etc. that appear only faintly, if at ail, to most readers. If anyone reads reports from City Departments we only hope they can soar to great heights with this data. CLASSIFICATION of OFFENSE March 187 March 188 Homicide 0 1 Rape 5 5 Robbery 5 2 Aggravated Assault 22 20 Burglary 39 37 Shoplifting/Petty Theft 188 198 Theft Motor Vehicle 9 9 Simple Assault 11 15 Arson 2 1 Check Forgery 12 6 Fraud 24 18 Embezzlement 7 0 Vandalism 116 127 Page 2 6Cf/ i CLASSIFICATION of OFFENSE March '87 March 188 j Weapons - Carrying/Possession Misc Sexual Abuse 13 8 5 i Narcotics Offenses Against Family 26 8 9� OWI Liquor Law Violations 45 7 54 54 Intoxication 48 22 q Disorderly Conduct 257 54 296 Vagrancy 3 0 Other Offenses 60 75 Suspicious Persons 69 94 Juveniie 32 40 Mental 8 9 Suicide (misc) 5 10 Motor Vehicle Accidents 154 153 Other Accidents (Bike) Assists Fire 237 2 252 Aiarms 94 72 24 Attempt to Locate 140 122 82 Civil Complaints 20 14 Dead Bodies Found 3 0 Gunshots 2 Misc. Investigations IB 2 22 Misc. Information 184 192 Lost/Found Property 94 Recovered Stolen Property 17 21 I Animal Complaints Y8 21 Misc. Hazards 10 Traffic/Speeding Complaints 59 51 Towed Vehicle (Police Dept. only) 15 23 Illegal Parking i 1 8 The concluding two sessions of in-service training were completed. Case loads of the Criminal Investigation Division and service directed to the Animal requests for Control division remained about the same I as in the prior month. cc: City Manager RVAP Page 3 i 1 FINANCIAL PLAN FOR FY89-91 71 + F I N A O F I O W A + F I N A N C I A L C I T Y, I O W A n FISCAL YEARS 1989 THRU 1991 H 1 CITY OF IOWA CITY CIVIC CENTER 410 E. WASHNGTON ST. IOWA CITY, IOWA 52240 (319)356-500D City Council City of Iowa City Iowa City, Iowa 52240 Mayor and Councilmembers: Re: FY89 Financial Plan The fiscal year 1989 budget represents a departure from the City's traditional budget format. Historically, expenditures and revenues for a fiscal year are =• assembled, analyzed, and ultimately adopted by the City Council for a one-year period. Although the FY89 budget, as presented, fulfills the Iowa statutory re- quirements, the most significant change in format is the fact that the budget is now a financial plan and has been balanced for three fiscal years. In effect, the budget document represents a multi-year plan and will hopefully, through the use of financial forecasting, improve decision-making capabilities. The three-year budget plan represents our best estimates with respect to expenditures and revenues to finance the City's program of municipal service. The budget plan as proposed is w increasingly financed by locally generated revenues and it is anticipated there will be no.significant growth or expansion in current federal and state aid. Our City Government currently enjoys a positive financial position with respect to national bond markets and financial rating institutions which can significantly affect our long-term financial health. We operate within fiscal policies that. allow the.City Government to preserve its financial health and provide a program of service meeting basic community needs, while satisfying the mandates of the State and Federal Governments. The use of multi-year financial planning, again a departure from the traditional annual budget decision-making process, is not unlike the efforts undertaken by the State as they attempt to meet the challenges of a changing state economy. Invest- ment. in publicly financed programs that will generate new jobs in new industries can only be undertaken through long-term commitments. The University of Iowa, in its effort to retain a quality faculty as well as invest in public facilities to create. positive programs over a number of years, is not unlike the City Govern- ment's, effort through this budget planning process to create long-term stability and shape a program of service that will hopefully meet our community's future needs.' 0 During these budget discussions, I encouraged the review of long-term implications of expenditure and revenue proposals and avoid across-the-board expenditure and/or revenue adjustments. This type of review defeats the purpose of multi-year plan- ning and would trap us into a review process that does not give sufficient atten- tion to our future. The use of a multi-year plan will hopefully initiate new ideas and policies and also serve as a community information resource. This will allow our citizens a better indication of the City's strengths and weaknesses, provide an improved forum for community discussion and debate, and avoid short-term one-year decisions in favor of identifying longer term consequences of expenditure and revenue decisions. R1 Asyou review the budget, also keep in mind that in 1990 the national census will be undertaken and, as a City government, we will be presented with new information to allow opportunities to review and reflect on changes in our community. This major new information source will enable the City Government to see how the commu- nity has changed and thereby place us in a stronger position to determine where we should be going with respect to our municipal service program. I recognize that the census is a few years away; however, with continuing improvements in our long- term financial planning capability, when the census information is made available, we will have a significant new measurement instrument to determine and evaluate our j local financial as well as economic, social and political decisions. The financial plan also includes a major new policy initiative, that being the adoption of a Program Analysis and Evaluation Policy. The policy statement is being submitted to you in a separate report. Simply stated this policy would pro- vide an opportunity for the City Council and public to critically review and evalu- ate each and every City service. The policy position establishes a process whereby a list of services or policies will be identified and substantive critiques pre- pared. With the completion of each service analysis, the public gains first-hand knowledge of the details of the various operating programs within the City govern- ment. This will be a major undertaking. It is my desire to initiate the program on a limited basis in FY89 and gradually grow into an expanded program and analysis evaluation procedure that will ultimately become a formal part of the City's annual review of the financial plan. Hopefully within a period of five years, we will have had an opportunity to review and evaluate each City service and provide for an efficient as well as effective municipal government, while informing the public about the activities and services of their local government. - A very troubling element of the budget preparation process was the overall finan- cial implications. imposed upon the City Government due to recent actions of the State and Federal Governments. The financial plan represents increases in expendi- tures and/or reduction in revenues in a number of departmental budgets, due di- rectly to legislative or regulatory action of the State and Federal Governments. These fiscal issues are in addition to the limited and/or no -growth policies of the Oq R1 State and Federal GoveIn rnments with respect to the financial aid now currently being Powa,throughthe the City. stateYimposed lanthe dfill dican sposalect otax E1t3,s expected State that in FY90, the cost will increase to $204,000 annually, and in FY91 to $255,000. An increase in residential refuse rates is necessitated by this increased tax liabil- ity on the City Government by the State. It is expected that due to the increasing tax increments of this new landfill disposal tax, that as early as FY92, approxi- mately 33% of landfill operating expenditures will be a direct result of State taxation. The financial plan also represents the payment of federal taxes on gasoline used by City vehicles. In FY89, it is estimated that this new cost will be approximately considering a requirement for municipalities to pay the federal taxes on $10,000 per year. Of greater concern is the fact the Federal Government the use of is also diesel fuel. This could result in increases to City budgets of the $37,500 per year. Here we have the Federal government providing financial aid with one hand, and increasing the costs of providing the service with the other. The Federal Government has also initiated new regulations which require annual physicals for all City firefighting personnel. It is estimated that the annual cost will be $11,000 per year. A federal regulation also has eliminated the abil- ity to provide charter service via transit system with a resulting loss in revenue of $2,000 per year. i.. The State Department of Natural Resources will require the City to add a ^� disinfectant/treatment process during construction of the new and rehabilitated sewage treatment plants. The cost of this state regulation is E2.3 million. This and all of the above-mentioned new expenses and/or revenue reductions were not local government expenses in previous years and in the case of the ONR regulation, r this .item was not included in the City's capital financing system improvements. As the State and Federal Governments struggle and searchram for the for - solutions to their financial difficulties, I believe that this is just the begin- ning of new state and federal tax and polity liabilities on local governments, i Incorporated within the financial plan is the Capital Improvement Program, While the budget, from a day-to-day operational standpoint, is substantially unchanged, I long-term and sthe avibeen nherents tax severely reduced implicataions. Traditionally, minimize the Capital Improvement Program represents a multi-year plan for capital improv ments. These capital decisions are influenced by the availability of state and federal aid, tax policies of the City Council, and whether a critical and/or imme- diate capital need must be met, The Capital Improvement Program in this financial i plan is minimal. H X There is always a risk in postponing projects until future years in that they are likely to be more costly, but our financial assessment indicates that the program of capital improvements within the three year plan is all that can be financed at this time. To our good fortune, the general municipal plant (streets, sidewalks, parks and recreation facilities, etc.) is in good order and thereby postponing some w of our routine maintenance and construction projects would not appear to be of immediate concern. I would be reluctant to continue a recommendation for such a policy of project deferral into the future in that excessive deferred maintenance simply drives operating costs up over the long run. :1 In addition to the three-year Capital Improvement Program, a list of all capital projects submitted by the departments has been provided. You will see the proposed c3 list of projects far exceeds our ability to finance. The Capital Improvement a� Program requests are, as expected, heavily oriented toward the most obvious service needs, streets, storm sewers, etc.; however, we would like to continue to note that the City's public safety facilities, in particular our Police Department opera- tions, are operating within woefully inadequate facilities and at some time in the future this issue must be addressed. Additional space at the Civic Center would be desirable and could be incorporated into a future capital project; however, of particular concern is the fact that our police and fire facilities are in need of _ improvement. The financial plan has been balanced for a period of three years and the City's share of property taxes for an average residential home (note chart) would increase by 7.1% in FY89, 2% in FY90, and 2% in FY91. This is an annualized increase of 3.7% during the three year financial plan. We have prepared expenditure and revenue estimates after a review of national economic trends, Iowa and local area indica- with the businesses that provide the City government tors, and discussions private with goods and services. Also reviewed were state and federal financial mandates and/or grants and aids that affect the local government. Any dramatic change, particularly in national economic indicators, could have a direct effect upon the and therefore the budget plan will maintenance of the tax policy as projected attention and the monitoring of these trends. With the three year require constant plan, we will hopefully be in a better position to at the very least note and react to economic influences although most often beyond our control and thereby allow lead time to make budget adjustments as necessary. V.1 The financial plan maintains most City services at the current level. There are The transit tax subsidy for some notable cost increases in the budget. property FY89, even following significant operational reductions in the previous fiscal year, continues to increase in FY89 and thereafter represents the State permitted in this financial plan that maximum tax rate for transit. It has been assumed transitexpenditures, fare box revenues, and other issues that affect the financing e of the transit system will begin to stabilize and thereby some measure of financial predictability can occur. yl .r ■. u " The financial plan also represents an additional $90,000 net expenditure for the kNO first full year of operational costs for the new swimning pools. As noted before, V Capital Improvement projects have been reduced as well, and 6 positions have been eliminated in the budget. The position reductions are due to technological applica- tions and service reductions. Although such decisions are painful, if we are to minimize property tax requests, effectively utilize the technologies available to the City, the elimination of these positions is warranted. With the budget as proposed, in FY89 the total employment of City personnel is now at FY84 levels. It should be noted that during this five year period a number of service increases did occur such as, new federal housing assistance programs and expanded hours at City parking ramps and those services are being maintained while other service areas are j being reduced. The financial plan also represents the City utilizing the statutory maximum with respect to tax rates for general operating purposes and thereby any significant change in service level may require adjustments in other areas of the financial plan. However, if we continue to operate within the financial policies that are _ projected, and no dramatic change occurs, either initiated locally or imposed upon us by the state or federal government, we should be able to continue the City's financial health. This financial plan represents an opportunity to maintain the City's financial J health, although increasingly dependent upon local resources. Another view would be that increasing use of local resources can be considered part of the City's effort to buy back some degree of independence from federal sources. As we all know, the short-term effect of the loss of federal and the lack of growth in state aid can be devastating; however, of greater concern is now the fact that cities appear to be a target for new sources of revenue for implementation of state and federal policies. While the reduction in revenue or expansion in expenses due to state and federal mandates is of immediate consequence, of primary concern would appear to be State and Federal Governments' increasing control over local government service programs ` and thereby this growing intrusion into local decision-making should be even f greater cause for community concern. Sincerely yours, Stephe . At City Manager March 8, 1988 r n. GOVERNMENT FINANCE OFFICERS ASSOCIATION AWARD FOR Distinguished Budget Presentation PRESENTED TO City of Iowa city, Iowa For the Fiscal Year Beginning July 1, 1987 DISTINGUISHED BUDGET PRESENTATION AWARD The Government Finance Officers Association of the United States and Canada (GFOA) presented an Award for Distinguished Budget Presentation to the City of Iowa City for its annual budget for the fiscal year beginning July 1, 1987. In'order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan and as a communications medium. The award As valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another i award., t VV A P P R E C I A T I O N This financial plan includes the ideas and recommendations of many citizens, the City Council and the City staff. During the year many suggestions are received from citizens in the City Council hearings and infor- mal contacts. The major impact of the City Council upon this financial plan is in the priorities and - programs adopted by the City Council during the current year. While other departments were intensely involved in the preparation of this financial plan, most of the credit for the document goes to the members of the Finance Department. Particular gratitude is expressed to the Finance Director, the Senior Accountant and the Finance Secretary. it While we surely appreciate all contributions to this budget, it must be remembered that the real thanks must go to the City employees, who, on a daily,.basis, transform this document into the City's program of services. I — I � , r i �j � a Resolution No. 88-391 A RESOLUTION ADOITING THE ANNUAL WOW POR THE /KCAL TEAR ENDING JUNE E•, IM - Be it Resolved by the Council of the City of Inwa City Iowa: The annual budget for the fiscal year ending June 30, 1909, as wt forth In the Budget Summary Certificate and In Iha derailed I budget in support thereof showing the revenue estimates and appropriation expenditures and allocation to programs and ' activities for sold fiscal yew Is adopled, and the cl«k is dineNd to make the filings required by law and to set up the books In accordance with the summary and details as adopted. Passed and approved on March 8. 1988 1900, by the following vote: (List names) Ayes: Courtney,' Dickson: Horowitz, Hayes; None: - Larson, McDonald, Strait, Absent: None. Ambrisco. r. Attest: /s/ Clerk 1 I 1 5 1 1. 1 i 1 a�rr.�a rr re a17Y Dr. .I411SSLI'L___ __—. M)WA CRY BUDGET CERTIFICATE SUMMARY ON A �t6H BASIS U� .KY 1. IN.—lwe>•.INf A(rYY IN.f .t (pYllr NFIO. FUNDS •1 f O V I t I f le..w I.syry ls. Ia.l NSw.f. M.+d.. I..r xl... Ilw nywlr lr IiwMn w Sao YeM )rprry 1N x. INe1 f.w.w b1.Pw IR.Pw Mn rR f.PM /RfLw /nIm.Lw IR fpw In PP Yf<OW.rn OI) GNW Wl Olf __ ___ aMn Y1WIm04nM ... IIf.,.yO76.ZI2_ mf en .... !tiir.!••f. ... _._ _ ue 6.]2 __—• m. oP My IPn eN..N ua _ W1 ml �� _ I ll�l/IOP LM Vrre.l.v.aa. Ir __ "� 09 J766SIt _ 1 .Iwlaw L.. ry.Iwl ye_611, Gil _ _ wl _ _ _ +i ___ _ _ _ t TIfLlVnlw xH11r IN IA N _ W. InS/NY1O4 N.- IIe. 1101 YI on m In unuunuuu SOSnnSu.uSS WNW ImZ.850.940 in 657.1 m 9,69S.952 In 18,675,278 OIO. 0f :_. 1�1^! - O��WSSYIW. 011 SmOYtuunS ). In -_. _.. .. x..lY... •_�-_ mf 172 9TI m .. 24.¢12. i1o, I.¢ 1.95¢, _ m J.9BB 619 .. I.�.IS}ww feswy .. ... On .4)_ �_ ..__.__ IP .. �• . wlr.r wa"(= 1 WNh.00E6.L10AG OF.ex .113.M1. o•!_... 905.622_ .__... ... ....1.W9.IB] 11 19 off wf mu luwl 4 0 ow m Do IM 2,9MA191In .WSLSXU.mx ------- .... w1 __39.026.. M. .91.10].99- !9! ..636.111 !9. 772.51] OI] OA . O!v WI m wl IA IN .4 OI. OP GMIY own rvC fft IWIA W N m In ME. 4M13W.'f OY (III wf IY wr._-. oa wV._2.]62.20]- 9K..-136.000 le 3.452.41z, _.. ........... .111.1. m-.5,6611,4111 m 3,572,10D W4 m Ifl ,1.03.101 1XW 41_1.95 oA 110,870 w 23.916 ow m 1951105_ 1Y s.e7.6% w I.693.46 1w 170.ZL 500Ift s 91E.22. Im 1,014,kQL _a_2�b�i.. In 1Y �.__. Iv OH RG WI IOI4 YP(ISLfiOV..IV.f.NgIYOSI1rT1Y py m Iw 9,173,7521112.502,103 Im IY w. wW) pw,x......+1w,rn ... 9!/164 ffi.16.009J58_!9!.14.425.80¢, m 2.531.551. In_ IZ:44.-_, 11._. HIM • N x..... _ . ... .._ wwl to 99! 7 m.21.679. 1m J;.627.])l. !11..2d]D.9¢.1 !?3 ll. m 1¢.tb1111(. >w M..N on _ _._ CMIM rwwlr)As colro .I.e ftIEW $ or s 1r _ 0. .B9 1Y w 9 CITY CITY y _ Mw/ CITY WOGET CERTIFICATE SUMMARY ON A r/a EASIS �+ — O°" Toon 72 L �t Ib ry 0 zo 11 1.1 7MAY Iw �� I. 1 f Iw - iw 1E.951.5E1 To Ib. _... _.. I)1 l.E161E1 Iv..__255.608 !!'_2.B11.E0M Iy m it Iw l0 15.761.111 w31,143 I, J k„ CITY OF Ma CITY - FINANCIAL PIAN FISCAL YEARS 1989-1991 TABLE OF CONIUM i 7 OMANIZATICNIL CBALCr . 1 FINUXIAL POLICIES FCR go OPiFATING BUDGET. 2 J BUDGW GlCSSALal.:... .• . . . . . . . . . . . . . . . . . . . . . . . . . . 5 FINANCIAL. PIAN WE RVIM. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 General Governmental Operations. . . . . . . . . . . . . . . . . . . e i Enterprise Futds '. . . . . . . . . . . . . . . . . . . . . . .Capital DWrovements Progrm . . . . . . . . . . . . . . . . . . . . . . 22, . . . . . . . . . . . . ..- 27 CHARTS AND SM24ARIFS: Impact of Inflation. . . . . . . . . . . . . . . . . . . . 28 ' All; Rods Financial Sumiaries. 29 ^' Summary of Receipts & a:penditunes-fill Funds . . . . . . . . . . . . . . . . . . . . . ... . 33 i. General Obligation, Band Issues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34 Ctegarison of Chenge in Property Taxes . . . . . . . . . . . . . . . . . . . . . . 35 Transfers - In . . . . . . . . . . . . . . . . . . 36 Transfers - Out.. . . . . . . . . . . . . . . . . . . . . . . . 38 Authorized Personnel . . . . . . . . . . . . . . . . 40 _ Summary of Receipts & EgXrditurps - General Fled . . . . . . . . . . . . . . . .� . . . 42 : General : Rmd Financial Plan Su®ary. . . . . . . . . . . . . . . . . . . . . . . . . 43 General Fund Reserves. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44 --77 { J GE7dRAL FUND: Policy & Administration Program: i . . . 49 Slmrtary. General Flud FScpendiAddnistrative . . . . 50 ` pttusx+e, . . . . . . . . . . . . . . city Council . . . . . . . . . . . . . . . . . . . . . . . . .52 CityClerk . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . 55 Legal Deparhnent . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59 Economic Development . . .' 62 _ s City Manager . . . . . . . . . . . . . . . . . . . . . . . Human Relations. . . . . . . . . . . . . . . . . 65 . . . . . . . . . . . . . . Civil Service Commission . . . . . . . . . . . . . . . . . . . 68 . . . . . . . • . . . . Brnacband Teleccammicaticns . . . . . . . . . . . . . . . . . . 71 _ . . . . . . . . . . ffioadband Teleomnmications emission . . . . . . . . . . . . . . . • . 72 . FAdministration . . . . . . . . . . . . . . 75 . . . . Central Ptnwte�rt Services . . . . . . . . . . . . . . . . . . . . . . . . 76 79 ^, . . . . . . . . . . Word Processing . . . . . . . . . . . . . . . . . . . . . . . . 83 86 . . . . . . . . . . . . . . Data Processing. s . . . . . . . . . . . . . . . . 90 . . . . . . . . . Risk . . . . . . . . . . . . . . . . 93 GoverMent Civ Right s dings . . . . . . . . . . . . . . . . . . . . Hman .. . . . . . . . . . . . . . . 97 1 Rights Ccmnissirn. . . . . . . . . . Nan -Operational Ac�intistratirn . . . . 103' . Home and ComPr ity Environment ogram: 104 P Davelapme:t: A n�iStardaW= t . . . . . . . . . . . . - Urian Planning & Developmen. . . . . . . . . . . . . . . . . . 106 Rivetfront CUmmission. . . . . . . • . . • • • . . . . . • . . . . . . • 109 . . . . . Design Review Cmittee. om. . . . . • • 113 . . . . . Planning & Zoning Commission . . . . . . . . . . . . . . . . . 114 . . Historic Preservation Commission . . . . . . . . . . . . . . . . . . . . . . 115 . . . . . . . . . . . iingineering. . . . . . . . . . . . . . . . . . . 116 Public works Adninistration. . . . • • • • • • • • • • • • • . . • • • • • . . • • ' • 117 . . . . . . . . . . . j. C.B.D. Mmintonance . . . . . . . . . . . . . .. ..'120.._. . . . �jY. CmBetvation. . . . . . . 123 .. • . • • . • • . . • • . Raeaumes Conservation Comnission. . • . • . . . . . • 127 . ineeri. . . . . . . Traffic Engng . . . . . . . . . . 131 . . . . . . . . . . . Street System Maintenance . . . . . . . . . . . . . . . 132 . Forestry/lbrti 135 Cemetery capture 139 Comamity Pmtection Program: 142 Police: Ackninistration . . . . . . . . . . . . . . . . . Patrol . . . . . . . . . . . 145 . . . . . . . . . . . . . . . . . . Criminal Investigation248.g • . • . . . . . . . t . • . • . • • . • • Records and Identification . . . . . . . 152 Crossing Guards & Emergency Operations . . . . . . . 168 . . . . . Fire . . . . . . . . . . . . . . . . 1 I . . p� Animal Control . . . . . . . . . . . . . . . . . . . . . . . . . . . 161 Ol . . . . . 165 .J �o Housing & inspection services: Adninistration . . . . . . . . . . . .169 Building inspection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Housing Inspection . . . . . . . . . . . . . . . . . • 172 Sousing �ission/Appeals Board . . . • • • . . . • . • . . 175 . . . . . . . . . . . . . . . 179 _ Htmmn Development programs: Recreation . . . . . . Parks. ' 180 . . . . . . . . . . . . . Mbrary . . . . . . . . . . . . . . . . 184 Parks & Rec Brm istr-atim . 188 . . . . . . Parks & Recreation Ctmaissim. . . 19L _ . . . . . . Senior Center. ]94 Senior Om ter Cmmissim . . 195' . . . . . . . . . ENTERPRISE RMBS: . . . . . . . . . . . . . . . . 199 j `I Parking Revenue: Aaridrg Operations . . . . . . . . . I . . . . . . . Parking Reserves . . . . ' . ' . ' ' . . . ' . 200 . . . . . . . . . . . Pblluticn control Revenue: 204 fPollution OorA=l Operations . Pollution Cartrol Reserves . 208' Water Revenue: ' . ' . ' . . . ' ' ' ' ' ' ' 208 .............. %ter Operations . . . .215 ROAM Cb Operations . . . . . . . . . . . . . . . .. . . . 219 landfill: . . . . . . . . 220 landfill operatics. .. . . . . . . . . . . landfill Reserves . 224 rrt 228 ! `Airport Operatia:s . . . . . . . . . Airport Reserves . • . • • ' • ' ' . ' . . ' ' ' . ' . ' ' 229 Public Transit: 233 { Public Transit operations. . . . . . . . . . . . _ Public Transit Reserves . . . . . . . 234 . . . . . . . . . . . . . . . . . . . . 238 L1EBP SIMUCE Flail summary. . . . . . . . . . . . . . . . . S:a®arY of ETenditures. . . . . _ 239 f. SPECIAL REVENUE FUNDS: 'I Road Use Tax . . . . . . . . ,f . I . . . . . . . . . . . . . . . . . 243 J.C.C.O G. Ade1lnlstration4 . . . . . . . . . Transportation Planning. 245 yRural Planning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 249 . . . . . . . Human Services Planning . . . . . . . . . . . . . . . . . . . 252 e . . . . . . . . . . . . . . . . . . 254 QiMMPlY OFVM24W K= GRAND: Metro EntitlewrIt. .. . . . . . . . _ . . . . . . . . . . . . . . . . .257 SUMary of Expenditures . . . Ctsittee an Ctsmmrity Heeds . 259 ; . Rer:tal Rehab . . . .262, UW- Repayment . . . . . . . . . . . . . 263 . . . . . . . . . . . . . . . . . . . . . . . 264. 11mv mmumNa , SERVICE FUND: - Assisted Housing: Section 8 . . . . . . . . . . . . . .. . . . . Public Housing • . . . . . . . . . . . . . . 265 - . . . . . . . . . . . . . . . . Section 8 Vouchers . . . . . . . . . . . . . . . 269 j . . . . . . . . . . . . . . . . . . . . . . . . . . . .. Central Supply & Print 271 .. . .. . . . . 272 . . . . . • Energy Oeervation Program. • • . . • • • . . • on • • • 276 . Risk Management Lass Reserve . . . . . . . . 279 . . . . . . . . . . . . . . . . . . 280 CAPITAL II4MVFME M PROGIM, FYSB-92: i Resolution . . . . . . . . . Fiscal Policy . • • • . . • . • . • . • . . • . • • • • • . • • 281 i. CIP, Smmmy of the Projects. 282 F SUamry Fading Sources . . . . . . . . . . . . . . . .. . . _ 285 _ P roposed Projects Not FWXW . . . . . . . . • . . • 288 " i . . . . . . 289 i ei i4 i f,� CITY CLERK � LIBRARY - DIRECTOR LIBRARY BOARD OF TRUSTEES FIwCE DIRECTOR -AdRiniAtnation I Atcowting Pwahaeing 1Aeaewy -Wwd PAoceaeing -PaAktng I i IIDMAIRG i 1yPECTION DIRECTON 1 ,n .&Utning Impn -entdied /nepection -Aeeleted Houang w •Mmwtng Impewpectlon t f ry AND'S Ifel Dinm -Adnin(etAaUoA \ -Ranke -R o w -Gaut. daitdinge L..-Eaetstty .. 'on CeRet"y FIRE CHIEF -FiAe SUWUAlon -Ftnt PAevention BOARDS A cvAWrsSIONS CITY AT70RNEY Iwrca c clTr wuicu CITIZENS OF IONA CITY CITY MANAGER 1 ORGANIZATIONAL STRUCTURE FOR IOWA CITY'S GOVERNMENT AIRPORT MANAGER PLARIR i NENIlN torEER necw \ teDNDlnfeN DENE[OIRN[ -SeniaA Cent" -Adsintetnation Openatiane -UAbaA Planning -CDOG P409A A Identiticatinnent -JCCOO PAoSAmI 1 ORGANIZATIONAL STRUCTURE FOR IOWA CITY'S GOVERNMENT AIRPORT MANAGER ... CICE ttI6dniniet%UonAiiinot Inu"ligationlAotecoade A Identiticatinnent Coneot -Aoeeinq Ca"NE w CIEy NANAGERand TetecomkinicationeRigFte Cob"vation"t Mainlennnce -P"eonnet AdntnietaaUon EEANfIE EANRi[E -TAanAit Opeutiom TECIC. DIRECTOR K_E.Y AdniniAtUtiOR EngtnetA(y S"eete/Sanitation ELECTED OFFICIALS (NAYOR ELECTED DY COUNCIL) iAa((te E,ylneeAtng Pottutton ContAot APIVINTED By COUNCIL A MAYOR Nat" DIRECTOR/MANAGER EMPLOYED BY BOARD OR COMMISSION ntARRR/ADNINryfRMVE READ APPOINEED to EIEN NIUAGER -Opeuting Budget Nut, FINANCIAL POLICIES FOR THE OPERATING BUDGET SCOPE The purpose of this section is to present the policies that the City of Iowa City follows in managing its financial and budgetary affairs for the Operating Budget. The funds involved are the General fund, the Debt Service fund, the Enterprise fund, the Trust and Agency fund - Pension and Retirement, the Intra- `; governmental Services fund, and the Special Revenue fund. Most of these policies are not new, but repre- sent long-standing principles and traditions which have guided .the City in the past and have allowed the City to maintain its financial stability. POLICIES I. Balanced Budget 1. The operating budget of the City of Iowa City shall be drawn so that av anticipated expenditures are equal. ailable resources and 2. The City will.maintain an unreserved balance at year-end at a level determined by Council to fund cash flow requirements in the first quarter of a fiscal year. II. Revenues 1. Property Taxes A. General Tax Levy I The budget of the City of Iowa City shall be drawn so that the general tax levy does not exceed limits established by State law. Debt Service Levy Taxes shall be levied each year under the Debt Service Levy in the amount equal to the general obligation principal and interest due in that same year, net of the portion abated or paid by the enterprise funds. Tort Liability Levy The City levies for the expected costs of one year's premiums on property and liability insurance policies held by the City. z i D. Trust and Agency Levy tzp The City shall levy under Trust and Agency for: 1. The City's share of contributions to police and fire pension and retirement systems, at rates determined by an actuary, for current sworn officers. 2, The City's share of contributions for employee benefits budgeted under the General Fund only if the general tax levy is equal to the maximum levy established by State law. } E. Transit Levy Taxes levied under the transit levy shall not exceed the limit established by State law. Tax revenues from the transit levy will be receipted into the General Fund then transferred to the Transit Fund. 2. Fees and Charges {, The City will establish fees and charges in accordance with revenue bond requirements or for ' covering all or part of the related costs of providing the services. The City will review fees and i t charges, at a minimum, on a biannual basis. 3. Investments — The City will invest 100% of idle funds and will obtain the best possible return on all cash investments within the limits of the State law. _.° 4. Intergovernmental Revenue i Revenues from local, State and Federal governments will be used according to the restrictions or intent placed on each. 5. Additional Revenue Sources The City will continue to search for additional revenues as a method of balancing its budget. III. Expenditures 1. Current Service Level Maintaining the current level of services will receive first priority for funding. 2. Cost Effective Programs i The City will encourage technology and capital investment programs which are cost effective and reduce operating expenses. 3 3. Infrastructure and Equipment The City will continue the scheduled level of maintenance and replacement for its infrastructure and equipment. 4. Reductions To balance the budget, the City will attempt to avoid reductions. If the situation arises, consid- eration will be given first to alternatives which avoid employee layoffs, resist cuts in service ul and establish user fees. 9 ,IV. Economic Development The City will take active measures to encourage economic development of the community with.the intent of increasing jobs and the tax base. iV. Debt Service _ 1. Purpose of Debt Debt will fund capital improvement projects; it will not be used for annual operating expenses. 4 2. Debt Limit The total general obligation debt will not exceed 5% of the total assessed value of real property. `I GICSSAaY Bads: Bexds are issued to finance long-term debt which is usually incurred for capital items and projectsA bond is a. maturi date swritd Promise to 1aY a sem of money at a specified date or dates in the future, called the are general oblig ti I together r with iodic interest at a specified rate. The most ocaort types of bards �id�liiat on Bonds � v- by the full faith and credit of the City. General obligation badss fads said as h funds received Property taxes through the debt service levy or with other available defined by State law, must be Fund revenues. General obligation bads far nod-essedtial items, as approved by voters before they can be issued. foveae bads are issued for Enterprise 'Fu d projects. The principal and interest on these payable exclusively from the earnings/revenue of the a terprise Fled. bads are Budget: A financial plan for a specific time period that estimates the expenditures and the means of financing those expenditures which are associated with all services and functions performed by the city. CMP tal ProgrM (CMn: A legislative and management tool used to assist in the scheduling Plan Planning, and execution of a series of capital improvements over a three year period. The CIp is _1 updated annually. It sets forth the estimated Mqm&tUres by Year and specifies the resources estimated to be available to finance the projected expenditures. Capital DVrOvollent Projects: The specific projects that make ugh the Capital D*rmmonts pyvgr�m. The Projects generally � construction, purchase, or renovation of city facilities or property, They are financing and are permanent gin to the Citnature.y's ptnyeionl Plant uhidr necessitate long-term Capital Outlay: Expenditures for fixed assets, such as equipment, remodeling, minor Wilding ipprovemerft, —I vehicles, otha� funded type from op budget. Since long-teerm financing is not and �S Program. of such indg character, these items are not part ofthe c necessary _ CtEmodimtle narnoe and Items Office plies needed far equipment, maintenance and operations. They include cleaning, supplies, repair materials, minor equipmt, and tools. wunoTe: ed�enditure°catsor category usfor hIkget purposes only. The amount is an allowance for either Fsnmforeseeableed price variances during the budget year.. Fiscal Year: A 12 -worth time period in which financial transactions are recorded. In Iowa, the fiscal year begins July 1 and ods the following June 30. n 5 w I I Fund Bala: The balance that remains in a fund on a given date after all expenditures have been made. � et llnia balance shows the fund equity. I Personal Services: A General Fund expenditure category that includes all wages and benefits paid to euployees. `a .'I peeerves: An account used to earmark a fund balance or a portion of a fund balance for a specific use. A reserve my be established formally by ordinance or resolution or informally by administrative action. Basses: All monies, regardless of sauce, that are received by the City. services and Charges: A category of expenditures used for the purchase of services provided by individuals, — 4 businesses or agencies who are not in the direct employ of the City. Special Assessment: A tax levied against a property Owner to offset all or part of the cast of public capital improvements which are deemed to benefit that particular property. Special assessments are c®nahly used to finance improvement projects such as street construction, sideralk construction, or installation of sewer lines. special assessments are levied in addition to regular property tarsen. Financial aid given to a governmental unit by another governmental unit. Far excrete, in Iowa Csubsomity, the General Fund subsidizes public Transit with property tax monies. Tt¢t Liability. 11 tort i8 a wrap against an individual or property that 38 neither a crura nor a violation of a contract. The City could be feud liable or responsible by a court when a tort occursCity as a result of the actions of a City employee, or the function of a City operated activity. try levies a special tax to purdrase tart liability insurance and to cover the cast of tort damages for which the City is found responsible. Transfers: Financial transactions that occur between City funds. Tramt and Agency: Funds used to account for monies held by the City in a trustee, custodial or agent capacity for the City's pension and retirement funds and for other entities such as other governental. �u Unita. The budget includes the Employee Benefits Trust Fund which accounts for the City's goverrmental t� funds employee related benefits funded by the trust and agency tax levy. �l ff. B U D G E T O V E R V I E W Rhe traditional amual operating budget has been replaced with a three-year 7lnis plan not only meets state budget requirement Year' Financial Plan for FY89, multi-year and Planning tool for City government, whereas a single , but also provides a CmPrehernsive multi-year ders year financial plan is intended to look beytxrl the short-termto get ori short-term �fu a multi - (Capital IttQroveeernt Program) was also P plan. Rhis "g�get Overview" discusses to a three -Year Plan to correspond to the operatirng budget Plan includes both the _the basis that the financial plan has been built on. Rhe Financial includes both "General operations" the and ' pital Enterprise amwnts Program. The operating budget Plan Operating and Reserve Funds." The role of a govern"et's operating budget differs from that of a private business. in4ortattt internal Planning tool for business. Aoaever, in government Budgets are ean . A.multi-year financial plan will better inform � bn�lets also play an external role. Objectives in providing services to its constituents. both inside are outside government of its future The development of the three year plan permitted fund balances, the scheduling of capital Permitted Pear emphasis to be laced on Property tax levies service/bcxnd financing Costs. Rather than approaching the es (both b as equipment and major Udgetmal a �trovement projects) a� debt Process provided a means to meet most funding needs at same time withiinnn the eek• the three year planning The recent decrease in or elimination of Federal and State year Period. State assistance contimre to limit available revenues it well as the lack of inncre�ses to other burden to the local government, mostly in the form � ro, luted resources shift more of the mast take a conservative stance in regard to both revenues and Property taxes. Rhe financial Plan therefore j expetditw.es. - Rrevenues are he cash basis of accamtirg has been used for preparation of the FY89-91 Financial Plan. on this basis, Paid instead of w��, a�i�� necessarily when they are eatnned, and expeditures are recorded when I _ M 7 ,•w GRN RAL GOVERImaiaL OPFRAaTCPS 13,268,609 General Govenmental Operations the Internal Service Ford and the consist of the General Fund, the Debt Special Service Fund, the Trust & Agency Ru Revenue Furls. , A. PImFII TAX MilitaryDomp, 'the City's property tax reg gists for FY89, FY90 and FY91 are azparisrn purposes' the oertified property tax P to be levied follows. For re4uests for the two provided belay. Past years (FY87 d and FY88) are also - _ FY87 Tax FY88 FY89 TaxFY91 Ta" FY90 .. - Tax 28,416 Pate Per � Pate Pate Tax. Pate _Dollars $1000 Per _Dollars $1000 Dollars $1000 Per _Dollars $1000 Per: Dollars $1000 General 7,512,847 7.107 Trust 7,629,913 7.143 9,047,796 7.991 9,401,938 8.100 9,874,963 8.100 ' I Agency 438,917 .415 Subtotal 7,951,764 7.522 757.208 .709 700.982 .619 8,387,121 7.852 856,084 •737 971.732 •797 Tort Liability 882,438 .835 9,748,778 8.610 743,438 .696 - _ _ _ 10,258,022 8.837 10,846,695 8.897 . -Debt Service .� 2,003,195 1.892 Transit 380,077 2,700,618 2.520 2,900,091 2.545 _ _ 2,975,000 2.547 3,050,000 2.487 .360 j -Subtotal 11,217,474 10.609 513.520 .481 611,413. .540 12,344,697 ll.549 13,260,282- 11.695 _ 626,796 .540 658,331 0 13,859,818 1 1]„424 14,555,026 11:$24 Ag. Bldgs. 8 & Iand 9,702 3.004 9.881 3.004 8,327 3.004 _ 8.327 .3.004 8.327 3,004 Total Ievied 11 227 176 12 354 578 13,268,609 13,868,145 14,563,353 Replaomwmts: MilitaryDomp, icirs 13,800 & 13,800 13,800 13,800Monies 13,800 Credits 28,816 Personal 28,416 28,416 28,416 28,416 :Property - - 400,000 400.000 400.000 400,000 TOTAL TAX REVENUES .7 6.7 4 .7 0 8 14,310.761 5,005.569 'i 1.1 8 ■ a Total -=--�� Valuation In Iowa City increased from $1,246,381,671 for FY88 to $1,291,632,675 for FY89, or an increase of 3.6%. of the increase, 1.3% resulted from growth in real property (new construction) and 1.5% resulted from property revaluations. This is a diminishing increase asreal 5$%g�h has ranged from 4.3% to 1.5% in the past five years with the average annual growth rate being The taxable valuation is Caipited by applying the State's rollback factor to the total assessed valua% tion. The rollback factor is designed to limit taxable valuation for the state, as a whole, to a 4% annual Increase. The County Auditor makes adjustments to property valuations, then applies the rollback factors and property credits to arrive at the taxable valuation. tax i debt eservice levg dots y is computed on this valuation. For all other levies the property credits for are subtracted from the valuations. Taxable valuations used for the proposed budgets in FY88, FY89, FY90 and FY91 are detailed below. The TIF valuation was held at a constant amount, equal to the FY89 mount, for FY90 and FY91. The taxable valuation for all levies other than debt service was increased 2.5% for FY90 and 5% for FY91 (a reas- sessment year) . Taxable Valuation (For debt service levy only) TIF Valuations Taxable Valuations (�service) but FY88 Certified $1,071,620,997 FY89 &r]get $1,139,475,618 $1,167,962,508 FY91 Pro')ecked $1,226,360,634 (3.508.666) (7.229.412) (7.229.412) (7.229.412) The FYa9 proposed levy will result in a 7.9% increase in City Property taws for the average residential property owner. The proposed levies for FY90 and FY91 result in increases of .9% and 2%, respectively. This is an annualized increase of 3.6% over the proposed three year financial plan. The following � shows haw property taxes for the average residential property will be affected by the Property taxreomwended in this plan. The average residential Assessed valuation used in this dart is based on information obtained fon the City Assessor. 9 I-% PROPERN TAM $144.34 $611.55 S654.87 5667.70 S68i o2 Change from Prior Year 11.3% 7.1% 2.0% 2.0% The City also will receive revenue from taxes on agricultural buildings and land located within the City limits. As provided by State law, the tax on this property is $3.Oo375 per $1,000 of assessed value. Theassessed taxable value for agricultural property is $2,772,174 and will yield revenue of $8,327. Property -taxes which fund General Fund operations will increase 6.3% in FY89, 5.2% in FY9O and 6.O4 in FY91. The following levies are included: FY87 FV88 FY89 FY91) FY91 General $7,555,463 $7,672,129 $9,047,796 $ 9,401,938. $ 9,874,963 Tort Liability 882,438 743,438 Trust & Agency 438,917 757,208 700,982 856,084 971,732 Ag. Bldgs. & Land 9.702 9.881 8.327 8.327 8.327 70M 182 .7 7 i0 S10 855 0?�, Another source of revenue used for General Fuad operation is the Monies and Credits replacement fund. Fbnnerly a state law levied a tax on certain monies & credits and monied capital. This tax was repealed and the State established a replacement ftmd which provides to cities the approximate amount of revenue being received at the time the tax was repealed. In FY89, FY90 and FY91 the City will receive $28,416. 10 CITY PROPEWY TAXES FOR AVERAGE RESIDENTIAL PROPEM Actual FY87 Actual FY88 Fkdgeted FY89 Projected FY90 PWjected FY91 AVERAGE RESIDENTIAL ASSESSED VAILU=CN 1-1-85 $68,450 1-1-86 $68,450 1-1-87 $69,477 1-1-88 $69,477 1-1-89 $70,866 - -RDLUBNCK FACIUR .7564$1 •7— 368s 0596¢ .805966 .805966 WAKE NICK $51,781 $52,953 $55,996 $55,996 $57,116 TAX MW 10.609 11.549 11.695 11.924 11.924 PROPERN TAM $144.34 $611.55 S654.87 5667.70 S68i o2 Change from Prior Year 11.3% 7.1% 2.0% 2.0% The City also will receive revenue from taxes on agricultural buildings and land located within the City limits. As provided by State law, the tax on this property is $3.Oo375 per $1,000 of assessed value. Theassessed taxable value for agricultural property is $2,772,174 and will yield revenue of $8,327. Property -taxes which fund General Fund operations will increase 6.3% in FY89, 5.2% in FY9O and 6.O4 in FY91. The following levies are included: FY87 FV88 FY89 FY91) FY91 General $7,555,463 $7,672,129 $9,047,796 $ 9,401,938. $ 9,874,963 Tort Liability 882,438 743,438 Trust & Agency 438,917 757,208 700,982 856,084 971,732 Ag. Bldgs. & Land 9.702 9.881 8.327 8.327 8.327 70M 182 .7 7 i0 S10 855 0?�, Another source of revenue used for General Fuad operation is the Monies and Credits replacement fund. Fbnnerly a state law levied a tax on certain monies & credits and monied capital. This tax was repealed and the State established a replacement ftmd which provides to cities the approximate amount of revenue being received at the time the tax was repealed. In FY89, FY90 and FY91 the City will receive $28,416. 10 A Military the Property tax Service Credto it trePMilt has lin established by the State which returns to cities part of $13,800 to Iowa City for General Fund Service purposes. Credit. In FY89, FY90 and FY91 this fund will return Treasurer in Proportion to the These monies are appropriated to cities by the State gooney allocated by the State for the military service tax credit. The State also provides a personal valuations of personal property, That property tax replmpted t to cities. x 1973, the State froze replacement annually Provides the apP�imaP amouperty nt t o from received propertytaxes payable 40 ,000) The the tax was phased -cut in FY88. Each county receives being received by a the city ( the coo) when, valuation that was last under the phase-out. The Y from the state based upon the amount of may, city) based on their Proportional share of the actual tax levy.distributed to each �� entity (school, The General Fund -- library, Park and zee m services. RE levy tax levy Is used for the supportexceed of many services, such as police, fire, In FY89, the levy is Proposed to be $8.068. n Projectedcannot exceed 10 P� $1000 of assessed valuation. maaxiim m levy is readied due to a change in levying for tort liability is posts; that 0 for both FY90 and FY91. The below.charge is explained i _ The City also levies property tax for other purposes. These include Trust & Agency, Tort Liability, Transit and Debt Service. These funds can be utilized only for the purpose for which they are levied. — The social seam Agency Property tax levy is used for the payment of pension and employee benefits. These security (PTCA), the Iowa Public P]mployees Retirement System (]�) the police and Fire Pension contributions, health insmemium and aanhoe, life insurance, worker's compensation insurance and life urearVl%wert COnaee�tmtrrierZ State rehe Trust &gulatiahs allow cities to budget for FICA, IPFIrS, health insurance the General Levy. In FY89, the General l y incy only el wdhen the $8.10 maximmm levy has been reached in Paying these benefit costs cut of the Genera below the maximum levy limit, so Iowa City will be portion of the benefit mats are projected to be paid from In the Tn nd & general levy is at n F so a $207,000 in FY91). Folios and Fire Retirement contributions, worker's�y � ($ ins, premiums, and ur ampl%mo* compensation mats will be paid from the Trust & Agency tan threeicn s years. A special — budgeted triclevy, Torte Liability, is provided to Pay the cost of certain insurance ompe ch is Property insurance, public official liabiThis ldi comprehensive general liability, motor liarage ability, FY88, the City Purchased Property ani liabilLy errors and adrsi ns, and false arrest insurarhoe, � self-insured retention per incident with bi ityiannual nsurano under a Program which Fides for a $50,000 J the establishment of a lass reserve fiord for the retention a te It On ofestimated that $475,000. This necessitated Levyto ld then 'sD=ve ��annebal cost $200,000 annually Instead o util Zi irg the Tort I,iathis b m will reduce the flexibility in the ftnture use of the res is Proposed that the General. levy be �' This will permit m It is for this reason that the General Levy rises to the $8.10 maximum in FY90 and FY91. The following slows the portion of the General levy which is attributable to tort liability for FY89 through FY91. FL89 FY90 FY91 AS5eS9ment Assessmm1t ASSessm?nt Dollars Per $1000 Dollars Der $1000 Dollars Per $1000 General 8,387,538 7.408 8,675,654 7.474 9,076,051 7.445 'fort Liability 660.258 .583 726.284 .626 798.912 .655 Tort General Levy 2�Z Y 5 7391 .23b @.140 �bT4.3Si 8.14Q State law permits the use of a Transit Ievy for funding the operation of a municipal transit system. The levy is now at $.54 per $1000 of assessed valuation, the maximum permitted levy. .The Debt Service levy provides funds for the payment of the principal and interest an general obligation bards of the City. It can also be utilized to ford the payment of any judgments against the City, runless other funding sources are provided by State law. The FY89 levy includes debt service for a $1.3 million bond issue to be sold January, 1988, to finance the Scott Boulevard Project, the Ouluq�ns Road Project, the water plantaagrter, the Heinz Road Project and Alley Paving. FY90 and FY91 levies include debt service for a projected $2 million bad issue in each of these years. mese issues will finance the recta r of the Benton Street Bridge Project, the Melrose Avenue Bridge Renovation Project, the Mercer Park Parking Lot Resurfacing, storm sewer projects and other projects yet to be determined. B. GENERAL FOND - RlrVNUES UIHER THAN PROPERSY TAX 1. Intetgoverumntal Revenue Assistance from other governmental agencies is a major source of revenue. This includes both Federal and State assistance. Some of these finds are distributed according to population. Iowa City's papulation, as reported in the 1980 Census and used as the basis for per capita distribu- tion, is 50,508. a. The bank franchise taxis a state tax levied on the net income of financial institutions. The state retains 55% of this tax with the remainder divided with 60% to the city and 40% to the county within which it originated. The FY89-91 projections of $56,000 annually are based upon actual receipts in past years. b. Liquor profits are 30% of gross revenue of State liquor stores. In FY88, the estimate was based on $5.80 per capita ($277,794). In FY89-FY91 the annual estimate renins at $5.80 per capita ($277,794). This revenue source decreased upon the elimination of state liquor stores in FY88. 12 C. State MunlciPal Assistance is distributed to cities on a ratio of each city's population to total State Population. ?his Payment cannot exceed one-half of the City's property tax levy. The FY88-FY91 Projection is based on $6.60 per capita ($333,353). Both the amount and continuation of the Program in FY89 and future years will continue to be a topic of discussion for the State legislature in upocmM sessions. d. The City of Iowa City is responsible for maintenance of all financial records for the Johnson po my �a it of Cgvermetuts (JOOOG). The JOOOG budget is included in the city's financial P$lan'$ftadinx3 needed by JOOOG in FY89 amounts to $166,485 with Iowa City's share being 91,193. For FY90 and FY91, Iowa City's share increases to $99,694 and $104,468, respectively. e. f. Road Use Tax collected by the State from the registration of motor vehicles, Aa1 , license fees and the use tax on motors vehicles, trailers and acomssories and to each city based upon a ratio of the ci 's �P�t is apportioned estimate for FY89 is $36.33 ($1,834,956).tyA two population to is profs. The per capita tax revenues in FY90 ($1,871,655) and FY91 ($1,909,088). e� for road use The balance=s of three reserves and one trust Hud Provided funding for expenditures in Recreation, Parks, Cemetery in FY88 and Library in FY89. The use of the reserves balances was considered a loan to be repaid frau the General Fund over a five year Period (three years for ibrarY• 00uncil has since decided that the Recreation Facilities Reserve should be eliminated which also forgives that loan. The remaining loans result in annual repayments of $32,777. The repayments stain FY89 and are budgeted under transfers -out in Cemetery ($3,777 ( Parks /O) Library ($11,000). 2. other Revenue The City establishes service charges both by contract and fee schedules. The Fire Department revenues include the fire Protection contract with the University of Iowa. FY89 revenues are Projected at $428,832 to the General Feud, $8,456 to the Fire Bquipme>nt Replacement Fund and $97,403 to the Trust b Agency Fund for a total of $534,691. Charges are projected to increase 5% annually for FY90 servicvs John oh ($560,452) by and FY91 ($587,461). Library services in FY89 include $143,826 for are projected to increase108 of the Library's operating budget. Johnson County service costs revenue ected to increasadmissio approximately14$ in both FY90 ($149,183) and FY91 ($155,473). Recreation FY89 and shows no increase in FY90 or FY9try 1. other revenue is deees and pool revenue. tiyed rem activities as Police escort service, animal control fees, zoning and subdivision fees. In FY89-91, revenue from licenses and Permits is budgeted at $380,233. Most of this revenue will came from building and rental Permits or beer and liquor permits and licenses. Other of revenue are Peddler's, electrician's, Plumber's and animal lig and burial peher sources Mits. Ota. 13 IN The FY89-91 budgeted revenue fran fines and forfeitures of $327,000 includes $162,000 for parking fires, library fires of $56,000 assessed for overdue or damaged property, and $109,000 collected by the magistrate's court for violation of the City or state code, such as motor vehicle violations and animal control violations. The UDAG (Urban Development Action Grant) loan repayments start during FY89. The FY89 payment is - $152,622 and future annual payments are $226,934 with the final payment due July, 2009. Approximately $80,000 will be transferred to the General Find amually, starting in FY89, to find the City's $40,000 contribution to ICAD (Iowa City Area Development) and the costs of related "- eoonmic development activities. A hotel -motel tax of five percent was approved by Iowa City voters in November, 1982. The alloca- tion of those tax revenues is proposed to be altered slightly in this financial plan. the chart below shows the dnange in percentage allocation being proposed and the FY89 projection in dollars based upon the proposed allocation. An annual increase of 2% in tax reveres is projected in the financial plan. Prior Year's Proposed Allocation Allocation $ • Police Protection 50% 50$ $112,200 L Convention Bureau 25% 25% 56,100 Parkland Acquisition Reserve 10% - - - - i Park operations - - 10% 22,440 Recreation Facilities Reserve 15% - - - - Recreation Operations - - 15 33.660 Total Ion lot $224 t Use of money and property revenue cores from various sources. Interest income ($70,500) is projected, at a 73 interest yield. General Fund miseellanews revenues are composed of refunds, reimbursements of expenses and damages, miscellaneous sales and commissions or concessions. The e®nission from the cable TV franchise fee is projected to be $109,640 in FY89, $114,480 in FY90 _ and $121,349 in FY91. The remaining miscellaneous reveres for the three projection years range ifrom $30,849 to $34,358 for all 41 operating divisions, an average of $800 per division. L t� i. i i R � 4 t Q� \ . 14 C. GENERA, FUND - EXPE NDMURE S The proposed General Find budget in FY89 is $16,657,677 or a decrease of 1.0% from the FY88 estimate. A omparisan of dollars and percentage flanges by major classification of expenditure follows: Actual Estimate Budgeted projected projected �4LZ8Fr$ EY87 FY88 FY89 EY90 EY91 Personal Services $ 9,413,088 $10,110,778 $10,648,272 $11,058,537 $11,539,858 Ca®odities 440,032 619,186 583,704 596,352 623,015 Services i Charges 2,735,592 3,515,291 3,367,575 3,587,861 3,766,006 Capital Outlay 632,595 1,287,614 652,455 508,350 905,302 Transfers 1,039,835 1,198,878 1,297,879 1,461,296 1,578,780 Contin9mcy - - 100,000 107.792 110.620 114.446 - TOTAL S14.261.142 $16.831.747 $16.657.677 $17.323.016 SLs.F27.407 PiRWMM CFNti W 0M PRIOR YEAR Personal Services 7.43 5.33 3.93 4.43 Oomoodities 40.7% (5.7)3 2.23 4.5% Services i(4.2)3 6.5% 5.03 Capital outlay 103.5% (49.3)$ (22.1)3 78.1% a Transfers 15.3% 8.33 12.63 8.03 0ontin?MW 100.0$ 7.83 2.63 3.53 ~ Tom• 18.03 (1.0)3 4.03 7.03 i 1. Personal Services Personnel costs are primarily controlled by collective bargaining agrasents. Fiployees of the City are represented by three unions: AMM (Local #183), the Police Labor Relations Organization of Iowa City, and the Iowa City Association of Professional Fire Fighters, IAFF,AFL-CIO (Leal #610). All supervisory, confidential, temporary and other eaployees who are excluded by law in Chapter 20 of the Onde of Iowa are excluded from the units and from the terms, ooditicns or . application of the Agreement. The majority of City GM10yees is represented by AMM. This Union is comprised of two bargaining units, ane composed exclusively of Library employees and the other oogosed of employees in all other departments. AFSM ratified a two-year contract, July 1, 1987 through June 30, 1989. The contract provides for a 33 salary increase in each year; there were no changes to the benefits. Swum police officers are represented by the Police Labor Relations organizations of Iowa City. The bargaining unit is oamposed Of all Iowa City police officers. Exempt ftae the unit are the n 15 Police chief, deputy chief, captains, sergeants and other confidential, administrative, super- visory and less than half-time employees. The police officers union agreed to a too -year contract that spans July 1, 1987 through Jure 30, 1989. 1 e contract provides for a 3% salary increase in _ each year and no charges to the benefits. The firefighters are represented by the Iowa City Association of Professional Fire Fighters, IAFF, AFLrC10 (local #610). the bargaining unit is composed of firefightersre chief, fire marshal and battalion chiefs., lieutenants, and captains. ExecPt from the unit are the fiThe firefighters negotiated a Wo -year contract, July 1, 1987, through June 30, 1989. Zhe contract provides for a �+ 3% salary increase in each year and no changes to benefits. ?I FbQloyees who are administratjVe, supervisory or otherwise ineligible for collective bargaining are covered by the Personnel Rules and Fegulatfons. Some are eligible for Civil Service. Salaries and sj benefits are determined by the city oavhcil upon the reommdation of the City Manager, w salaries and benefits (persrnal services ousts) are budgeted at full cost. FY89 includes one extra payroll (27 instead of the normal 26 payrolls). 7 e beginning payroll and ending payroll will be r� structured to allocate one-third of the additional payroll in FY88, Fy89 and FY90.anis will minimize the impact of the additional cost of the extra payroll. w Several personnel positions will be eliminated in the FY89 budget within the General Fund. All of these eliminations are scheduled to occur July 1, 1988, with the exception of a Civil Engineer position which Will rot be eliminated until January 1, 1989, to pelt ompletion of capital projects now in progress. i 2. Commodities The above chart indicates that commodity costs show a dramatic increase in FY88. alis is due to exceptionally low expenditures in FY87 for fuel under Police patrol and for surfacing materials and road salt bonder Streets System Maintenance. C®odities mainly consist of office and cleaning supplies, and maintenance and repair materials for buildings, streets and equipment. Generally, supplies and materials are projected at an increase of between 3-4% for FSIs 89-91. 3. Services and Charges Services and Charges cover expenses for irmn-d nee premiums, payments for Aid to Agencies, printing, various service contracts and utility oasts. 7 e substantial increase from FY87 to FY88 is mainly t.�. j insurance and the start up costs of the new indoor pool at Mercer _ Park. AlUm u h insurarnce premiums decreased, the need to establish a loss reserve necessitated an expenditure of $452,000 to move the available tort liability balance to a reserve fund. The start up of the new indoor pool zl required a minimal budget in FY88 to Dover initial operating, insurance and utility costs. ane e� FY89 budget includes the first full year of operation for the indoor pool with total operating costs estimated a $243,000 annually ($140,000 is for personal services and $99,000 is for services II and charges). Overall, the budgets for services and charges are estimated to increase between 3-6% 1r! �o for FYs 89-91. 16 V N wnies Years, ttAis contiAngueanncce udget has been Federal d primarily from Federal ReORnae Sharing �O ootmmuhity Development Block Grant monies ($90, 000 annually), ande Sharing, the reag encmainder , are now forded from General Ftud. The Council appropriates money annually to each the from the Th at $207,538. e financial plan provides for a 4$ t=,a ag�an - The 1Y89 appropriate is set FY91 = $224,474). Following ars the the next two Years (FY90 = $215,840, appropriations approved for FY89: Big Brothers/Big Sisters $ 25,300 Crisis center 16,138 -• Daoestic Violence Project 20,000 _ Elderly Services Agency 35,500 HACAP 2,600 Mayor's Youth Frmployment 30,000 MEOCA 10,000 Rape Victim Advocacy 11,000 P Had arms 1,000 United Action for Youth Willow Creek/Mark IV 40,000 -- 14.000 In FY89, a Fire Vehicle ' truck and vehicle replace . Fund will be'established to provide funding for scheduled fire J $75,000 in FY90 aryl $80,000 in FY91�� Pays into the replacement fund are $50,000 in FY89, 4. Capital outlay I budgeted In FY88, expenditures for capital items more than doubled over the prior year. This was due to the Purdhaw of a new ladder truck for the Fire Department ($451,000). reduction expenditures in FY89 is due to the ladder truck irh FY88 and a temporary rsductirn in the City's asphalt resurfacing Program. The financial plan proposes reducing asphalt resurfacing ProposedFY88 budget of $250,000 to $20,000 in each of FY89 arca FY90. The asphalt resurfacbudgetfrom isJ 6rdgeted amount forcapbe restored to p00 again in ital outlay. 9l. The This accounts for part of the large increase in Vehiclruck e Replacemenmakes t Fluted the remaindp r of the inama this purchase will be purchase of a replacement funded from the Fire . 5. Transfers the General $n 1,Y1Also Fund will subsidize Transit operations ($403,087), Airport ($83,819) andJONG . J 93 ) • included is a transfer to Transit in the amort of the transit property tax. levy ($611,413). the • State law d then ed to taxes received from the transit levy be xeoeipted General Fund and then transferred to transit operations. rA 17 Uri The subsidy from the General Fund for Transit increases 26% over FY88 and is proposed to increase ridersh 8 Hy90 ($555,224) arra 15% in FY91 ($636,994). The large increase in Fy89 is due to decreasing — p Alarge increase occurs in FY90 due to the addition of an annual transfer of $75,000 to the Transit Replacement Reserve to fund future bus acquisition. No fare rate increase, in any of the three years, necessitates a large annual increase in the subsidy as it crust cover all increases in expenditures from year to year. — Ibe subsidy for Airport decreases 19% for FY89 and then shows a small increase in the next two years (FY90 = $85,572, FY91 = $92,848). The subsidy for JCCOG increases 6% over FY88 and then — stows a 9% increase in FY90 ($99,694) and 5% in FY91 ($104,468). The trarefers-cut include the repayments to reserve funds for monies borrowed in FY88 for varies capital imprvvonelts. Repayments begin in FY89 arid are budgeted under Cemetery ($3,777), Parks ($181000)1 Library ($11,000) and Animal Control ($20,500). 6. Contingency Mle expenditure nal Services cotingen y is set at just under 2% of all budgeted expenditures, net of the i D. GOAL FUND BFAR-END BALANCE This City initiated the concept of the Rare Fund Balance and a Contingent; inthe FY87 Fidget. The Rue Rud Balance is that portion of the balance maintained as working capital which is not available for allocation except in emergency situations. The Contingency is that portion available for allocation to urbdgeted and unplanned expenditures during the fiscal year. The wntingenW is budgeted for within the expenditures. in addition, the salary and benefits budget is carried at loot with no reduction for turnover. The irooeam d salaries amount and the contingency together total approximately 2% of the expenditures budget. which should be sufficient to cover the Unplanned and unnbudgeted expenditure which may occur during the fiscal year. t' t.i . 5i 18 n,� Year-end fund balance um following reserve balances gives the Pure Ford Balance or the General working capital ing chart gives the through 1991. 4 Pure Fund Balance for fiscal years 1987 FY87 Actual FY88 Estimate Fy89 ww.ated 1Y90 Proieatat FY91 Prviected .., Begimung Fund Balance $ 1,525,926 $ 2,346,807 $ 1,931,603 $ 2,017,601 $ 2,080,560 Pboeipts 15,082,023 16,416,543 16,743,675 17,385,975 18,390,904 itui'es !14.261.142) (16.831 747) !16.657.677) (17.323.016) !18.527.407) Ending Fuer] Balance $ 2,346,807 $ 1,931,603 $ 2,017,601 $ 2,080,560 $ 1,944,057 Less Reserve Balances (812 557) f-23) (497.(N6) _!640.349) !611.498) Rare Feud Balance i . ,4 0 1 app 1.8�n_�� t0 � 1.440. 17 S_ 1.g3?.55g. The Aare Fund Balance holds relatively steady at between $1.3 and $1.5 million million is approximately at of the expenditure through Unexpected deterioration of 71ue $1.4 capitalworking FUnd Balance of position will need to be mo10%nitored closely.goal to worktag e is a Piure suvnariz nervi balances.) es. in future Years. (Following the Financial Plan Overview are sdiedules incg the reserve balances,) 7he Pure nd Balance is -J to the actt that usetaxes are not d to provide f received tartoviin l the first qtr of the new fiscal year. due needs or haw expguditures leave October. Ztae following chart shows cash flow receipts in the first quarter of the past five years. Fiscal Year Julyy/Septwber iterba Shortfall '� ial ILeoeie.Fe FY88--- $2,560,239 FY87 $1,821 136 $4,574,149 ($2,013,909) FY86 • $3,835,678 FY85 $2,098,601 $4,092,650 ($2,014,742) $1,814,963 $3 FY84 ,722, 020 ($1,994,049) $1 203 122 $ 723 522 ($1,907,057) 3, ($1,920,400) J The Pr°7�bed yearend alan0e will provide internally by borrowing bfrau balances in Sinding for erne of the shortfall. Mm re ander. is funded other finds until property taxes are received. i E. DEBT SERVICE FOND This fund provides for the Flmding is Provided by the ebeService of � ivy paland and nent fro ac obligations of the City. m various vl for their capital in nDv which were funded by General obligation Bonds. Debt Service costs ise sin the three w 19 a0 v Year financial plan will cover the January, 1988, bard issue of $1.3 million and bond issues of $2 million annually in each of FY90 and FY91. — As stated in the Fiscal Policy (Capital IMravements program FY89-91) , "Debt incurred as a general obligation of the City of Iowa City shall not exceed statutory limits; presently 58 of the market value of the taxable property within the corporate limits as established by the City Assessor." The following schedule shows the relation of Iowa City's allowable debt margin and the debt incurred for FY85 throxFY91. The total property valuation amounts are actual for FY85-FY89, but are preliminary — estimates for FY90 and FY91. Total Allowable Debt — Property Margin (58 of Debt at Debt as 8 of Valuati Total Property Val.) July 1 Allowable Debt Martin - FY91 $1,390,000,000 $69,500,000 $16,010,000 238 FY90 $1,324,000,000 $66,200,000 $16,410,000 258 FY89 $1,291,632,675 $64,581,634 $16,835,000 268 FY88 $1,246,381,671 $62,319,084 $17,950,000 298 FY87 $1,248,123,717 $62,406,186 $13,624,000 228 FY86 $1,174,927,158 $58,746,358 $10,500,000 18$ FY85 $1,124,655,722 $56,232,786 $12,100,000 228 The Fiscal Policy also includes the guideline that "debt service charges payable frau the general tax levy shall not exceed 258 of that levy in any one fiscal year." The following dart slows the debt service levy as a percentage of the total levy for FY85 through FY91. The levies for FY85-FY88 are certified and the FY89-FY91 are projected levies. (The State will certify the levy for FY89 in.June 1988.) Debt Debt Service Total Service as 8 — I IgS�f of Total FY91 11.924 2.487 218 , FY90 11.924 2.547 218 FY89 11.695 2.545 228 FY88 11.549 2.520 228 d FY87 10.609 1.892 188 FY86 10.885 1.952 188 FY85 10.652 1.830 178 $$111 F. MIST AND AGENCY FUND QQ This fund provides for the payment of pension and eaployee benefits. Funding is provided by the Trust and Agency tax levy. The costs Covered by the Trust and Agency levy in FY89 will include the police and YI 20 — annual expenses, worker's cmpensatlon (� fixe pensinsuranceion sand ww Police and Fire on claims_ System that a small premiumsaril cloyment id from at is claims. The Financial Plan proposes amount of employee benefit costs be Paid firm dais levy in FY90 ($125,000) and FYin ($207,000) since the General Levy is at the $8.10 maxim= in those years. The City will contribute, in FY89, 17.9228 of all sworn police officers' salaries arca 30.0458 of ll. main the same, in salaries aril to FY9t1e respectivepension pension/retirement systems. These rates are projected G. OTHM FONDS Internal service flails are both the Equipment Maintenance Feud and also the Central Supply and Print Fund. The Equipaent Maintenance Fund provides maintenance for all City vehicles and equipment and rents vehicles to other City departments from a central vehicle pool. Funding is Provided from the chargeback for the maintenance services and the rentals of vehicles. The Central amply and Print Fuad covers the opertion of the general office supply inventory and the print shop. Both of these functions are available to all city departments who Pay dnargebac>s based upon the Mees utilized. j The Special F3evenne Finds include JOOOG (Jchrwm County Council of Gavmw nts), COBS (Ca®mitl' Block Grant), Road Use Tax and UDAG Repayment (Urban Develepnent Actin Grana)• The Je000 t fund tageny find as the City only acts as custodian for the, fund and provides accounting services. rof }busing and Urban DevelapeeCm> munity The CDBG Fund aocounts for revenue from U.S. Department nt peveloEmea Block Grant enchants and is restricted in use for eligible projects as defined by Federal regulations. The Road Use Tax Fnmd accounts for revenue from the State which is restricted to be used for only street maintenance, traffic engineering and street construction oasts. Fund was established to accamt for the repayment to the City of the UDAG received in The UDAG.Repayme t monies will be received through the year 1984 and loaned to a dmmtown hotel developer. The repayment j. 2009 and are proposed to be utilized to fled economic development activities. 'flue three staff �ition and ji plan stows funding in all Years for the casts of the Economic Devel In addition, 9 budget P>vQa the annual payment to ICAD (Iowa city Area Devel one widening Project utilizing $60,000 of UDAG monies for the North Highway f _ Tine three year financial plan does not include a budget for Federal Revenue Sharing since it was discontinued in FY87 and the remaining balance will be expended during FY88. 21 EPUMMM F[rms The Enterprise Funds include Parking, Pollution Control, Water, Refuse, landfill, Airport and Transit. These are utilities or enterprises supported primarily from revenues for services provided. A. Enterprise Fund Revenues Refuse collection rates were last increased on July 1, 1987. Rate increases are scheduled for 1) September 1, 1988, from $4.50 to $5.25 per month, 2) Septa ober 1, 1989, to $5.50 Per month, and 3) September 1, 1990, to $5.75 per month. These increases are needed primarily to cover the cost of the state mandated solid waste fee. Refuse Collection is self-supporting and receives m subsidy from the General Fund. The Transit tax levy is set at 54id per $1,000 assessed valuation, the maximum allowable tax levy. Transit fare revenue is estimated to provide less than one-third of total transit operatingzevenu- in venue - years. future yea. The three year financial plan assumthat ridership will stabilize in FY88 and l7l that level thnaxjr FM and FY91. The following chart slows the growing annual subsidy need for transit under these assumptions. R FY87 FAL Y89Eye EiC2i Fans Revenue $ 730,262 $ 636,100 $ 636,172 $ 636,172 $ 636,172 34$ 36$ 33$ 30% 29% Federal & State 399,901 266,178 258,376 258,376 258,376 Assistance 18% 15$ 13% 12% 11$ Transit Tax Levy 379,159 513,520 611,413 626,796 658,331 18% 29% 32$ 30$ 30% Operating Subsidy 658,550 342,763 426,763 579,847 662,602 30$ 20$ 22$ 28$ 30$ Total $2,167,872 $1,758,561 $1,932,724 $2,101,191 $2,215,481 100% 100% 100% 100% 100% Parking rates were last increased in February 1986. No rate increases are proposed in F789 or FY90. M However, the FY91 budget does include a fee increase of five oents an hour for the parking system, Parking revenue projections show a minimal increase in FY89 and FY90. The FY91 increase is attributable k to the rate increase which is proposed to be effective July 1, 1990. Parking fines of $185,000 are receipted into the Parking fund to satisfy revenue reVirments for Parking Revenue bonds. If the 1� balance at yearend is adequate, those fines will be transferred to the General Fled. t� 22 .4 landfill fees last increased July 1, 1987, from $7.75 per ton to $8.00 per ton. Scheduled fee increases Fq for the three year financial plan axe $9.25 in FY89, $10.00 in FY90 and $10.80 in FY91, effective July 1 OD or the beginning of each fiscal year. lthe fee increases result primarily from the implementation of a state mandated solid waste fee to be paid into a state fled for cleaning up landfills. The state fees per ton are 25¢ in FY87, $1.50 in FY89, $2.00 in FY90, and $2.50 in FY91. Airport operations are funded primarily from the operating subsidy from the General Flmhd (488 of total revesanes) and from building rentals (403 of total revenues) throughout the three year financial plan. The operating subsidy decreased approximately 193 in FY89 due to decreased amnaal operating Openers. Water rates and Pollution Control rates are both scheduled to increase in September 1988, the third step in a three year rate increase schedule. This step in the rate increase schedule stipulates a 53 addition to water rates and 21% to sewer rates. The schedule was prepared in 1986 to meet debt require- ments of Water abated GO Bonds and Sewer Romme Bods. The financial plan does not include any late increases in FY90 and FY91. 23 B. Enterprise FUnd E)nenditiures 1. Operating Funds Parking thein sewer and water revand ices fund eues operations aryl of also Principal and interest and $33,000 due an airport revenue also beg, $1,50 of sewer revenue166,700 of water revenue, sed to pay debt service on issues which were sold to finance sewer., water airport projects. general obligation bad Enterprise Fad expenditure ornpariscm expenditures follow: of expenditure MmMts and percentage in annual � ai DOUNS AFY87 FY88 -• EY89 d FY90 Rroiected FY91 Operations operational 2,142,112 lol uttiiOnCIOnContrrol 1,866,901 1,925,874 5,412,343 1,928,750 1,982,038 1,994,815 a l water cperaticns 1,809,607 Operations 578,910 �� 2,294,110 6,008,903 2,275,941 6,025,434 2,370,821 5,953,525 2,462,611 landfill 706,226 Airport Operetiona 620,347 531,161 698,887 1,178,432 864,35541 808,143 178 352 7ianleit Operations 1 894871 r 202,186 2,009,091 170,605 1,919,311 176,865 1,250,143 184,141 •-- FERCENDM CHANGE 2,087,255 2,200,687 �IIt A2IOR �� Parking Operations Pollution Control Operations (10.1)$ 0.0$ 2.8$ 0.6$ Plater Operations 189.9$ 11.0$ 0.3$ (3.9$$ Operations �landfill 26.8$ (0.0% 4.2$ il�l�dtio ns 7.2% (24.8)$ 12.7$ 121.9$ 9.3% 5.9$ Airport Operations (1 ) $ 2.6$ an zYeit Operations 13.4$ 15.6 $ ((4.5)$ 3.7$ 4 6.0$ 8.8$ 5.4$ Parking � a Parking rd* rernvaticnsin 98,5 were higher than usual due to transfers to capital tidy ($200,000). No increases occur i($98,500) 9FY8 Odue to elimination�f a haltransf-time an rating some cashier hours.position and Pollution Control expenditures increased in FY87 and again in Fy88 as a result of debt service •^� Payments red by the 1986 Sewer Revenue Bond Issue of $38,950,000. ibtal Debt Services transfers amamt to $3,264,050 in FY88 and to $3,672,700 in Fy89. 4he Fy89 budget shows another ` substantial increase due to the additional operating expenses for the new south plant which are .� estimated at apprmd ately $600,000 annually. 24 I The rexpenditures for Water increase substantially in FY88 due to the fording of a portion of the water eMPuter ($200,000). The transfer of revenaes to the ImPrvvament geserVe was imyased in FY89 from $36,000 to $136,000 annually. Refuse expenditures show larger than average ithcceases due to the Increase in landfill fees caused by the State mandated solid waste fee. Landfill costs vary acmrding to capital outlay and transfers. FY87 included transfers of $227,000 for the L�vdfill Leachate Cm*xol project. FY88 has to capital pmoj8cts planned. P789 shows a increa_ae due to the payment to the state of the mandated solid waste fee -($153,000), axntracted excavation at the landfill site ($280,000), and an increase of the annual transfer to the landfill reserve ($125,000). No excavation is budgeted in FY90, but the state fee increases to $204,000. The FY91 budget includes excavation ($200,000) and the state fee increases to $255,000. Airport expenditures in FY87 came in lower than budgeted. The FY89 budgeted expenditures are intentionally reduced from Prior years as submitted by the Airport Ctaamission. Transit operation's services were refined in both FY87 and FY88. The FY88 total expenditures show an increase due to the transfer -cut of the excess fund balance at June 30, 1987 ($155,670) to the Transit Reserve. Without the transfer, total expenditures would have Starting in FY901 an annual transfer of $75,000 will be made to the reserve to $1,853,421. Purchases. resew t0 fund future buy 2. Reserve Furls The revenue band ordinances require that parking and Pollution Control set aside these special. aoownts: a) Bad and interest Sinking Reserves - amounts sufficient to pay wrrent bond and interest maturities. b) Bad and Interest Reserves - balances to be maintained e) equel to principal and interest due on the bands in any sucoeedirg fiscal , the maxim= amount of Depreciation, Extension and Imsxrwement Reaesve or Pd�wal and Imixrvv®ant Reserves - $240; 000 annually for Pollution Control (until a balance of $2 million is reached) and $60,000 arnually for parking (until a balance of $300,000 is reached) is transferred in frau each d) operations fund for the purpose of funding capital improvements. respective Operations Reserve - only pollution control bads are required to carry this reserve; it needy a balance of $3,672,550. Bods called early may be paid from this reserve. 4a 25 landfill, Water, Airport, and Transit have fte reserves acility thatye yi �emed for purchase off additional. landfillfor lard capital experditurrs. available to necessary alternative to a landfill site. The Water cOnStm�ctl�s�VeCn f is ford major capital iugrovement Projects for the water Plant in future trar�eit reserve will be used to repay loan fron federal and state grants and to re. bus ated �ition. .. �� to theFMintended to funses capital i rays and facilities. A current �y match finds. This weld eliminatee their the use of the Airport Reserve balance in full far local ° rt reserves or the issuance ofvgeneral cblioa ion Position and would imitate the apptnpriatirn p ii a� E� 26 n'1 I,n .. SAPl'171L DarnVOUNM PROM M (CIP) Improv,,t Programming is the planning, coordination and scheduling of lie OCIMMUnitY over a period of years. Iowa City's CIP used to improvements ch for the three Years to match the financial plan for �n five years. anis CIP has been changed to p operations. t e PY89-91 CIP is a compilation of projects deemed necessary by staff and Ooucil or projects requested y public. The financial plan for the Debt Services Fuad caused the number of scheduled capital improvementProjects to be reduced. Projects that are in the F1ie9-91 CLP have been Wvxt led according to plans for time estimates on design and construction, to coordination with other projects, and to available funding. Rhe Wastewater Treatment Facility is funded by Revenue Bonds that were sold in 1986. OndmrWBontcn Area Improvanahts and the Storm Sewers Project were coordinated to be done with the oorrespording segments of the Wastewater Treatment Facility Project. Railroad Crossing Signals are mostly funded by the State and the actual work is plamad by the railroad onterse The City plans to use State Road Use Tax as the local portion far the IG3oloilC Stnset/fiig2trraY 6 Intersection, the City's share of local Road and on the Railroad Posting Pow• By using the Road Use Tax funds for capital improvement Projects, the Street Overlay P� in the operating plan was not funded I in FY89 and FY90. The Melrose Avernhe Bridge Improvements are being planned so that oonstnxticn begins when the Banton Street Bridge WideniM Project is complete. Rhe import Master Plan II is scheduled in accordance with the assumption that an FAA grant will be approved during FY88. Rut Animal Control Facility is currently being planned for eoretruction to start in the steer of 1988. 'lthe landfill Flail will loan the funds for the Animal Control Facility and the General Fund will repay the loan as shown in the operating budget plan. Improvements ito the i�rta Park Softball and Baseball Fields and to Mercer Park Parking Lot have been scheduled i— put on them by the Parks and Re=eation Cmmission. CDBG has a history of funding projects of the City's CIP. The 1988 allopRads includes $5, Opp tion of CBBG for Club Ramp Installation and $145,000 for the OrdOrl/Benten Area Improyemauts (storm sewers). ManyProjectsts proposed for the FY89-91 CIP were not approved in this financial plan, sdxdded because not only has funding by bards not been apprbut also because the availability of federal and state grants is uncertain. i 17 27 `� 'ru �z .a • . - lr)•:1T^4Y2 I� =. I t i...1+5.v � .rv.. Y. r.. n . •+rn ..... �.�. .:. :. .. ..'.: .�... w.....n'...'r., -r �.....•..�..: wf... ..'u:, n W tvnvl.. �rrrrl.L " r" Yt.Y.Ca<.v _ CHARTS.Z. SUMIVI Financial Summaries Transfers Authorized Positions Charts & Graphs _ CITY OF IOWA CITY IMPACT OF IMFLATIOM OH THE BUDGE D 25 0 L A 20 R S 15 M M 10 L I 5. 0 H S 0 78 79 80 81 82 83 84 05 86 87 Be 89 FISCAL YEARS Constant dollars equals total operating budget divided by 1967 Consumer Price Index (C.P.I.) 28 ALL FUNDS FINANCIAL SUMMARY - FYSS FUND BALANCE 6-30-87 PROPERTY TAX OTHER RECEIPTS TRANSFERS IN TOTAL DISBURSE - TRANSFERS TOTAL DIS- 1 RECEIPTS MENTS OUT BURSEHENTS BALANCE 6-30-88 GENERAL FUND 2,796,807 9,778,968 3,551,608 7,525,967 16,416,547 15,632,869 1,198,878 DEBT SERVICE - - 159,590 2,700,618 16,831,747 1,971,607 PARKING OPERATIONS 161,928 649,080 7,511,626 7,662,915 0 3,662,915 _ 0,309 _. PARKING, RESERVES 107,915 0 1,966,105 6,000 1,972,105 1,029,074 896,800 1,925,074 154,176 POLLUTION CONTROL OPEpATI0N5 1,161,976 1,560,479 0 0 684,800 664,800 625,878 p 625,878 1,220,978 POLL CONTROL; RESERVES p 9,541,689 0 4,541,689 1,114,514 4,297,829 5, 412,393 689,825 NATER OPERATIONS . '`� 7,976,36] 0 152,694 4,796,979 9,549,673 7, 123,866 481,530 7,605,796. 8,920,600 NATER, RESERVES 351,770 0 2,265,708 0 2,265,708 1,910, 075 784,075 2,294,110 727,768 _. ' 'REFUSE COLLECTION OPERATIONS 650,896 0 48,068 334,580 302,640 204,118 198,580 402,698 670,846 57,972 0 614,240 0 614,240 620,747 0 - LANDFILL OPERATIONS 287,325 620,347 47,825 ! LLANDFILL RESERVER _ 0 833,972 � 0 877,972 506,161 25000 , 531,161 1 590,176 i R AIRPORT OPERATIONS 286,697 0 1],092 150,000 161,092 0 176,800 136,800 712,989 AIRPORT RESERVES ]97 0 94,173 103,117 197,286 169,186 77,000 � 202,186 . I -4,507 106,449 0 8,928 0 8,928 0 0 TRANSIT. OPERATIONS 37]001 0 `925,041 0 115,777 ! ' TRANSIT RESERVES .. 877,520 1,758,561 1,857,421 155,670 2,009,091 22,471 ! TRUST i AGENCY - 90,159 p 0 155,670 155,670 21,250 0 21,250 272,579 JCCOG -41,757 757,208_ 102,765 0 859,973 82,500 696,690 779,190 79,026 .. -.' ROAD USE TAX 78,988 - 459,457 0 70,557 166 86, 156,727 156,72] 0 156,723 78,988- FEDERAL REVENUE SHARING 445,014 0 1,790,407 0 1,790 407 0 2,116,869 2,116,869 172,991 ��- . RENTAL REHAB. - 0 10,000 p 100000 0 455,014 455,014 0 j CDBG, METRO ENTITLEMENT. -579 0 77,579- 0 7],579 77,000- - 0 77,000 p UDAG REPAYMENT FUND - -29,102 0 - 945,758 p 943,758 872,756 87,500 .916,256 _. p 1 154 715 0 - 0 0 0 1,260 19,594 10,854 177,86; 1 GRAND TOTAL 912 ..,4-.,-.2 .2,..6,.9. 1.,..9,. 31,5--,87...,...,789 42,759,662 15,541,401 ..............2,.4- ..................... �r 29 9 ' ALL FUNDS FINANCIAL SUMMARY - FY89 AY BALANCE PROPERTY OTHER TRANSFERS TOTAL DISBURSE - TRANSFERS TOTAL DI- BALANCE may, FUND 6-30-88 TAX RECEIPTS IN RECEIPTS MENTS OUT BURSEMENTS 6-30-89 _ 1,931,601 10,109,752 7,772,987 2,860,940 16,747,675 15,359,798 1,297,879 16,657,677 2,017,601 8,309 - GENERAL FUND iDEBT SERVICE -' PARKING OPERATIONS -� PARKING, RESERVES 28,000 POLLUTION CONTROL OPERATIONS 0 POLL CONTROL, RESERVES 6,000 1111 NATER OPERATIONS `I NATER,RESERVES 184,413 REFUSECOLLECTIONOPERATIONS 0 0 682,300 LANDFILL OPERATIONS I LANDFILL RESERVES 618,700 AIRPORT OPERATIONS 1 k AIRPoRT RESERVES PJ TRANSIT OPERATIONS 1 1 TRANSIT RESERVES 4,674,200 TRUST F AGENCY M JCC00 0 ROAD USE TAX 7,672,700 'FEDERAL REVENUE SNARING J 0 4 RENTAL REHAB. l COBC, METRO ENTITLEMENT i 0 2,362,203 UDAO REPAYMENT FUND -' GRAND TOTAL .409,630 630,846 �j 0 1,931,601 10,109,752 7,772,987 2,860,940 16,747,675 15,359,798 1,297,879 16,657,677 2,017,601 8,309 2,900,091 25,000 655,800 7,560,891 7,561,200 0 3,561,200 28,000 154,176 0 1,952,987 6,000 1,958,987 1,031,450 897,300 1,928,750 184,413 1,220,938 0 0 682,300 682,300 618;700 0 618,700 3,284,538 689,825 0 5,668,461 0 5,668,461 1,374,707 4,674,200 6,008,903 749,387 - 8,920,600 0 0 7,672,700 7,672,700 7,022,700 0 3,022,700 .9,570,600 727,368 0 2,362,203 0 2,362,203 1,977,241 702,700 2,275,941 .409,630 630,846 0 0 176,000 176,000 0 0 0 766,846 47,825 0 714,695 0 714,695 698,887 0 698,887 63,633 590,136 0 960,582 0 960,582 1,028,432 150,000 1,178,432 772,286 712,989 0 16,169 170,500 188,669 0 0 0 501,658 -4,507 0 91,297 83,819 175,112 177,605 37,000 170,6050 ; 115,377 ,0 9,627 0 9,627 0 125,000 125,000 0 22,471 0 918,224 1,014,500 1,972,724 1,919,711 0 1,919,711 75,884 232,579 0 0 0 0 172,657 0 172,657 99,922 79,026 700,982 103,205 0 804,187 88,170 715,043 803,213 ,40,000 78,988 0 75,292 91,197 166,485 170,044 0 170,044 35,429 172,991 0 1,855,628 0 1,855,628 0 1,859,274 1,859,274 129,745 0 0 0 0 0 0 0 0 0 7•• 0 0 97,000 0 97,000 97,000 0 97,000 0 0 0 660,000 0 660,000 570,000 90,000 660,000 0 177,861 0 152,622 0 152,622 0 122,725 122,725 164,158 15,541,401 ....................................................... 17,710,825 19,477,967 9,377,752 42,518,544. 31,739,098 10,266,721'42,006,619 ........ 16,053,726 ,..i i 30 ALL FUNDS FINANCIAL SUMMARY - FY90 FUND BALANCE PROPERTY OTHER TRANSFERS TOT L DISBURSE- T NSFERS TOTAL DIS- BALANCI_) t 06/30/89 TAX RECEIPTS IN RECEIPTS MENTS OUT BURSEMENTS 06/30/90 General Fund 2,017,601 10,603,895 3,846,513 2,935,567 17,385,975 15,861,720 1,461,296 17,323,016 2,080,51 -; Debt Service- 28,000 2,975,000 25,000 646,700 3,646,700 3,523,670 0 31523,670 151,030 Parking Operations 184,413 0 1,967,333 6,000 1,973,333 1,083,788 898,250 1,982,038 175,7M Parking,, Reserves 1,284,538 0 0 683,250 683,250 615,300 0 615,300 1,352,488' Pollution Control Oper. 349,383 0 5,915,280 0 5,915,280 1,926,184 4,099,250 6,025,434 239,2-1 Pollution Control, Res. 9,570,600 0 0 3,598,150 3,598,150 2,998,000 0 2,998,000 10,170,7:,) ; Water Operations 409,630 0 2,405,603 0 2,405,603 2,047,021 323,800 2,370,821 444,419 ' Mater,Reserves 766,846 0 0 136,000 136,000 0 0 0 902,8 i! Refuse Collection Oper. 63,633 0 766,930 0 766,930 763,541 0 763,541 67,022. - Landfill Operations 372,286 0 1,037,082 0 1,037,082 814,354 150,000 964,354 445,0 3 Landfill Reserves 501,658 0 18,169 170,500 188,669 0 0 0 690,327 Airport;.Operations 0 0 91,293 85,572 176,865 143,865 33,000 176,865 ) Airport Reserves 0 0 0 0 0 0 0 0 -0 Transit Operations 35,884 0 919,171 1,182,020 2,101,191 2,012,255 75,000 2,087,255 49,£1 - Transit Reserves 99,922 0 264,746 75,000 339,746 376,196 0 376,196 63,412 . Trust & Agency 40,000 731,466 107,101 0 838,567 94,922 743,645 838,567 40,0:0 JCCOG 35,429 0 76,835 99,694 176,529 177,179 0 177,179 34,70 ; Rt•ntal Rehab 0 0 93,000 0 93,000 93,000 0 93,000 ' I Road Use lax 129,345 0 1,892,327 0 1,892,327 0 1,801,531 1,801,531 t0 220,11 k federal Revenue Sharing 0 0 0 0 0 0 0 0 0 CDBG, Metro' Entitlement 0 0 660,000 0 660,000 570,000 90,000 660,000 �b ` UDAG Repayment Fund 164,158 0 226,934 0 226,934 0 80,744 80,744 310,348 r GRAND TOTAL 16,053,326 14,310,361 20,313,317 9,618,453 44,242,131 33,100,995 9,756,516 42,857,511 17 431 ' 6 �0 i!. Q - 31 ALL FUNDS FINANCIAL SUMMARY - FY91 32 BALANCE PROPERTY THER TRANSFERS TOTAL DISBURSE- TRANSFERS TOTAL OUT BURSEMENTS DIS- BALANCE 06/30/90 FUND 06/30/90 TAX RECEIPTS IN RECEIPTS MENTS Fund 2,080,560 11,190,741 3,923,242 3,276,921 18,390,904 16,948,627 1,578,780 18,527,407 1,944,057 eneral Debt Service 151,030 3,050,000 25,000 619,300 3,694,300 3,746,070 0 3,746,070 99,260 arking Operations 175,708 0 2,209,976 6,000 2,215,976 1,136,900 857,915 1,994,815 396,869 rarking Reserves 1,352,488 0 0 642,915 642,915 615,800 0 615,800 1,379,603 " ollution Control, Oper. 239,229 0 6,031,299 0 6,031,299 2,001,875 3,951,650 5,953,525 .317,003 Control, Res. 10,170,750 0 0 3,650,650 3,650,650 2,949,500 0 2,999,500 10,811,900 ,ollution ( Water Operations 444,412 0 2,449,803 0 2,449,803 2,144,511 318,100 2,462,611 431,604 ter, Reserves 902,846 0 0 136,000 136.000 0 0 0 11038,846 _,a 3efuse Collection Oper. 67,022 0 801,846 0 801,846 808,371 0 808,371 60,497 andfill'Operations 445,014 0 1,118,682 0 1,118,682 1,100,143 150,000 1,250,143 3 Landfill Reserves 690,327 0 18,169 170,500 188,669 0 p 0 78,99 878,996 0 irport Operations 0 0 91,293 92,848 184,141 151,141 33,000 184,141 Airport Reserves 0 0 0 0 920,156 0 1,295,325 0 2,215,481 0 2,125,687 0 75,000 0 2,200,687 0 64,614 r,ansit Operations 49,820 0 271,320 75,000 346,320 363,220 0 363,220 46,572 -Transit Reserves -•-rust 63,472 40,000 764,828 111,153 0 875,981 102,591 773,390 875,981 40,000 6 Agency 34,779 0 78,181 104,468 182,649 183,365 0 183,365 34,063 -vCCOG':.. 0 0 93,000 0 93,000 93,000 0 93,000 0 Rental'Rehab 220,141 0 1,929,760 0 1,929,760 0 2,077,272 2,077,272 72,629 _ oad Use Tax 0 0 0 0 9 Federal Revenue Sharing 0 0 0 0 660,000 0 0 660,000 570,000 90,000 660,000 0 �DBG, Metro Entitlement 0 0 226 934 0 81,276 81,276 456,006 UDAG Repayment Fund 310,348 0 226,934 45,027,184 18,446,072 15,005,569 20,959,814 10,069,927 46,035,310 35,040,801 9,986,383 j GRAND TOTAL 17 437,946 32 SUMMARY OF RECEIPTS AND EXPENDITURES ALL FUNDS WHERE THE MONEY COMES FROM - 41.1%0 hoperty Tax 47.5%■ Fines a Fees . 7. 7%N State Funding } 3.7%0 Federal +` Funding i I, 33 WHERE THE MONEY GOES - 47.9%® General Fwd 11. 1%m Deet Seruice 38.1Sm Enterprise Fund 0.8%■ Trust a Agency 2.1%0 Speciai Revenue GENERAL OBLIGATION BOND ISSUES B - 0 11 8 D 1 S7 7UOTE S 6 S U 5 i ! E APPROVED D 4 TAXES I PROPERTY N 3 TAX M2 I E L1 L I J 0 0' 74, 75 76 77 78 79 Be 81 82 83 84 85 86 87 88 09 99 91 S FISCAL YEARS j lu t� 34 1Z 16 e 6 V 4 2 A -2 04 85 86 87 Be 89 FISCAL YEAR (See also, Page 10, "City Property Taxes for Average Residential Property".) 35 ARISOM OF CHARGE IM PROPERTY TAXES FO AH AVERAGE RESIDENCE 91 91 SUMMARY OF TRANSFERS BETWEEN FUNDS RECEIPTS - TRANSFERS IN* TRANSFER FROM UDAG Repayment Cable TV Parking Operations CDBG Trust & Agency Trust & Agency Trust & Agency Trust & Agency Road Use Tax Road Use Tax Perpetual Care Trust Recreation Facilities Reserve Cable TV Support Library Cable TV Support General Fund -Parks Airport Operations Pollution Control Funds Water Operations Special Assessments General Fund, Senior Center Parking Systems Operations Pollution Control Operations 36 $ AMOUNT 81,474 5,463 215,000 90,000 17,485 244,832 33,085 410,137 590,884:, 1,100,290 5,000 25,663 16,587 3,500 3,540 18,000 2,860,940 33,000 366,300 166,700 89,800 655,800 6,000 682,300 3,672,700 (Continued) TRANSFER TO BUDGETED FUNDS GENERAL FUND: Economic Development i Non -Operational Administration i Police Administration Police Patrol Police Criminal Investigation yFire Department j < Traffic Engineering — Streets — "Cemetery j Recreation - Library Library Equipment Replacement Reserve Public Access,Equipment Replacement ff J Parkland Acquisition Reserve I DEBT_'_ SERVICE: J PARKING OPERATIONS: j PARKING RESERVE: J 1, POLLUTION CONTROL RESERVE: TRANSFER FROM UDAG Repayment Cable TV Parking Operations CDBG Trust & Agency Trust & Agency Trust & Agency Trust & Agency Road Use Tax Road Use Tax Perpetual Care Trust Recreation Facilities Reserve Cable TV Support Library Cable TV Support General Fund -Parks Airport Operations Pollution Control Funds Water Operations Special Assessments General Fund, Senior Center Parking Systems Operations Pollution Control Operations 36 $ AMOUNT 81,474 5,463 215,000 90,000 17,485 244,832 33,085 410,137 590,884:, 1,100,290 5,000 25,663 16,587 3,500 3,540 18,000 2,860,940 33,000 366,300 166,700 89,800 655,800 6,000 682,300 3,672,700 (Continued) (Continued) TRANSFER TO WATER RESERVES: LANDFILL RESERVES: 1 AIRPORT OPERATIONS: TRANSIT OPERATIONS: I JCCOG: j'. UNBUDGETED FUNDS FIRE PENSION RETIREMENT SYSTEM: PERPETUAL CARE TRUST: LIBRARY FOUNDATION TRUST: CAPITAL PROJECTS: i i TRANSFER FROM $ AMOUNT Water Operations 136,000 Landfill Operations 150,000 Animal Control 20,500 170,500 General Fund Non -Operations Admin. 83,819 General Fund Non -Operational Admin. 403,087 Transit Levy from General Fund 611,413 1,014,500 General Fund Administration TOTAL BUDGETED FUND Trust & Agency General Fund - Cemetery General Fund - Library General Fund - Parks Pollution Control Operations Airport Reserve Road Use Tax UDAG Repayment TOTAL UNBUDGETED FUNDS GRAND TOTAL E 20,000 _ 1,000,000 125,000 168,100 40,851 1,353,951 , 1,378,232 i 10,751,984 i *Description of transfers appear on the following chart: Disbursements -Transfers Out. 37 TRANSFER FROM BUDGETED FUND GENERAL FUND: Non -Operational Admin. Broadband Telecom- munications Animal Control Cemetery Parks i Library 611,413 J 83,819 , PARKING SYSTEMS: 5,463 I 3,540 25,590 20,500 3,777 18,000 - 20,000 38,000 3,500, 11,000 14,500 TRANSFER FROM BUDGETED FUND GENERAL FUND: Non -Operational Admin. Broadband Telecom- munications Animal Control Cemetery Parks SUMMARY OF TRANSFERS BETWEEN FUNDS DISBURSEMENTS - TRANSFERS OUT TRANSFER TO JCCOG Transit Operations Transit Operations Airport Operations Non -Operational Admin. General Fund, Library Public Access Equip. Repl. Landfill Reserve Perpetual Care Trust Parkland Acquisition Trust Capital Projects Equip. Replacement Reserve Library Foundation Parking Operations General. Fund Admin. General Fund Admin. Renewal & Improvement Res Bond & Interest Sinking DESCRIPTION Iowa City's Portion Operating Subsidy Transit Levy Operating Subsidy Repay Start -Up Costs Cable TV Support Reserve for Future Repl. Repay Loan for New Facility Repay Loan for Capital Outlay Repay Loan for Capital Outlay Mercer Park Softball Fields Reserve for Future Repl. Repay Loan for Comp. Upgrade Reserve Pkg. for Sr. Ctr. Return Parking Fines Loan Repayment, Parking Lot As Per Bond Resolution As Per Bond Resolution Debt Service Abated G.O. Bonds Capital Projects New Plant Bond & Interest Sinking Res. As Per Bond Resolution Depreciation, Extension & Improvement Reserve Debt Service 38 For Future Improvements Abated G.O. Bonds $ AMOUNT 91,193 403,087 Library 611,413 Senior Center 83,819 , PARKING SYSTEMS: 5,463 Operations SUMMARY OF TRANSFERS BETWEEN FUNDS DISBURSEMENTS - TRANSFERS OUT TRANSFER TO JCCOG Transit Operations Transit Operations Airport Operations Non -Operational Admin. General Fund, Library Public Access Equip. Repl. Landfill Reserve Perpetual Care Trust Parkland Acquisition Trust Capital Projects Equip. Replacement Reserve Library Foundation Parking Operations General. Fund Admin. General Fund Admin. Renewal & Improvement Res Bond & Interest Sinking DESCRIPTION Iowa City's Portion Operating Subsidy Transit Levy Operating Subsidy Repay Start -Up Costs Cable TV Support Reserve for Future Repl. Repay Loan for New Facility Repay Loan for Capital Outlay Repay Loan for Capital Outlay Mercer Park Softball Fields Reserve for Future Repl. Repay Loan for Comp. Upgrade Reserve Pkg. for Sr. Ctr. Return Parking Fines Loan Repayment, Parking Lot As Per Bond Resolution As Per Bond Resolution Debt Service Abated G.O. Bonds Capital Projects New Plant Bond & Interest Sinking Res. As Per Bond Resolution Depreciation, Extension & Improvement Reserve Debt Service 38 For Future Improvements Abated G.O. Bonds $ AMOUNT 91,193 403,087 611,413 83,819 , 1,189,512 5,463 16,587 , 3,540 25,590 20,500 3,777 18,000 - 20,000 38,000 3,500, 11,000 14,500 6,000 185,000 30,000 60,000 622,300 897,300 1,500 1,000,000 3,672,700 4,674,200 136,000 166,700 302,700 (Continued) (Continued) TRANSFER FROM TRANSFER TO LANDFILL: :i 150,000 Operations Landfill Reserve AIRPORT: Operations Debt Service Reserves Capital Projects TRUST & AGENCY: Police Administration 17,485 Police Patrol 244,832 Police Criminal Invest. 33,085 Fire Department 410,137 Fire Pension & Retirement ROAD USE TAR: General Fund, Streets - General Fund, Traffic Engr 590,884 Capital Projects CDBG METRO ENTITLEMENT: Gen. Fund Non-Oper. Admin. UDAG REPAYMENT FUND: Gen. Fund Economic Dev. 113,500 Capital Projects UNBUDGETED FUNDS RECREATION FACILITIES RES. General Fund, Recreation PERPETUAL CARE TRUST General Fund, Cemetery POLL. CONT. DEFEASED BOND TRUST Debt Service SPECIAL ASSESSMENTS Debt Service 39 DESCRIPTION Future Replacement Abated G.O. Bonds Airport Master Plan Pension & Retirement Pension & Retirement Pension & Retirement Pension & Retirement Pension & Retirement Operations Operations Local Road Extra Width Paving Hwy. 6/Keokuk Intersection Aid to Agencies Operations N. Hwy. l Widening TOTAL BUDGETED FUNDS Close the Reserve Fund Maintenance of Lots Abated G.O. Bonds Abated G.O. Bonds TOTAL UNBUDGETED FUNDS GRAND TOTAL $ AMOUNT :i 150,000 y 33,000 125,00.E a 17,485 244,832 33,085 410,137 +I 9,504 715,043; 1,100,290 ~' 590,884 50,000 _ 4,600 113,500 1,859,2i4 90,0( 81,474 40,851 122,32',: 10,266,72. 5,00 364,800 89,8C 485,263 I i 10;751,9f�� N i �. j AUTHORIZED PERSONNEL LISTING Op - - FULL-TIME EQUIVALENTS PART ------- ------- _ FULL FULL PARTS TIME ---- TIME ---- TOTAL TIME ----- ---- TIME ---- TOTAL ---'- CITY COUNCIL 7.00 .00 7.00 7.00 .00 7.00 CITY CLERK 3.00 .25 3.25 3.00 .25 3.25 CITY ATTORNEY 4.00 .00 4.00 4.00 .00 4.00 ECONOMIC DEVELOPMENT 1.00 .00 1.00 1.00 .00 1.00 CITY MANAGER 3.00 .00 3.00 3.00 .00 3.00 i HUMAN RELATIONS 3.00 .00 3.00 3.00 .00 3.00 BROADBAND TELECOMMUNICATIONS 1.00 .75 1.75 1.00 .75 1.75 FINANCE 31.10 1.62 32.72 29.60 1.62 31.22 7 GOVERNMENT BUILDINGS 2.00 .00 2.00 2.00 2.00 .00 CIVIL RIGHTS 1.00 .00 1.00 1.00 .00 1.00 NON -OPERATIONAL ADMINISTRATIO .00 .00 .00 .00 .00 .00 PLANNING &PROGRAM DEVELOPMEN 6.25 .00 6.25 6.00 .00 6.00 ENGINEERING 10.00 .00 10.00 7.50 .00 7.50 PUBLIC WORKS ADMINISTRATION 2.00 .00 2.00 2.00 .00 2.00 J C.B.D. MAINTENANCE 2.00 .00 2.00 2.00 .00 2.00 ENERGY CONSERVATION .00 .50 .50 .00 .50 .50 POLICE DEPARTMENT 63.00 .50 63.50 63.00 .50 63.50 � FIRE DEPARTMENT 51.00 .00 51.00 51.00 .00 51.00 ,i ANIMAL CONTROL 4.00 .00 4.00 4.00 .00 4.00 HOUSING & INSPECTION SERVICES 11.00 .00 11.00 11.00 .00 11.00 _ FIRE VEHICLE REPLACEMENT .00 .00 .00 .00 .00 .00 TRAFFIC ENGINEERING 8.00 .00 8.00 7.00 .00 7.00 STREET SYSTEM MAINTENANCE 18.50 .00 18.50 18.50 .00 18.50 FORESTRY/HORTICULTURE 2.00 .00 2.00 2.00 .00 2.00 - CEMETERY 3.00 .00 3.00 3.00 .00 3.00 (Continued) 40 J (Continued) AUTHORIZED PERSONNEL LISTING - FULL-TIME EQUIVALENTS -------------- ------- ------- _ FULL PART FULL PARTS TIME TIME TOTAL TIME TIME TOTAL ---- ---- ----- ---- ---- ----- 22.00 .00 22.00 23.00 .00 23.00 - 18.00 8.75 26.75 21.00 8.25 29.25 4.00 .50 4.50 4.00 .50 4.50 282.85 10.87.293.72 278.60 10.87 289.47 17.00 8.50 25.50 16.50 8.50 25.00 17.00 .00 17.00 17.00 .00 17.00 22.00 .00 22.00 22.00 .00 22.00 10.75 .00 10.75 10.75 .00 10.75 6.75 .00 6.75 7.25 .00 7.25 1.00 .00 1.00 1.00 .00 1.00 23.00 15.50 38.50 23.00 15.50 38.50 97.50 24.00 121.50 98.00 24.00 122.00 3.80 .00 3.80 3.80 '.00 3.80 17.00 .00 17.00 17.00 .00 17.00 -" .90 .00 .90 .90 .00 .90 7.00 .00 7.00 7.00 .00 7.00 .00 .00 .00 .00 .00 .00 3.95 .60 4.55 3.95 .60 4.55.E .00 .00 .00 .00 .00 .00 32.65 .60 33.25 32.65 .60 33.25 413.00 35.47 448.47 409.25 35.47 444.72 41 RECREATION i LIBRARY j' SENIOR CENTER **`TOTAL GENERAL FUND PARKING OPERATIONS POLLUTION'CONTROL OPERATIONS WATER OPERATIONS REFUSE COLLECTION OPERATIONS LANDFILL OPERATIONS " AIRPORT OPERATIONS TRANSIT OPERATIONS ** TOTAL ENTERPRISE FUNDS . , JCCOG . EQUIPMENT MAINTENANCE CENTRAL SUPPLY & PRINT ASSISTED HOUSING RENTAL REHAB. CDBG, METRO ENTITLEMENT UDAG REPAYMENT FUND *� TOTAL OTHER FUNDS AUTHORIZED PERSONNEL LISTING - FULL-TIME EQUIVALENTS -------------- ------- ------- _ FULL PART FULL PARTS TIME TIME TOTAL TIME TIME TOTAL ---- ---- ----- ---- ---- ----- 22.00 .00 22.00 23.00 .00 23.00 - 18.00 8.75 26.75 21.00 8.25 29.25 4.00 .50 4.50 4.00 .50 4.50 282.85 10.87.293.72 278.60 10.87 289.47 17.00 8.50 25.50 16.50 8.50 25.00 17.00 .00 17.00 17.00 .00 17.00 22.00 .00 22.00 22.00 .00 22.00 10.75 .00 10.75 10.75 .00 10.75 6.75 .00 6.75 7.25 .00 7.25 1.00 .00 1.00 1.00 .00 1.00 23.00 15.50 38.50 23.00 15.50 38.50 97.50 24.00 121.50 98.00 24.00 122.00 3.80 .00 3.80 3.80 '.00 3.80 17.00 .00 17.00 17.00 .00 17.00 -" .90 .00 .90 .90 .00 .90 7.00 .00 7.00 7.00 .00 7.00 .00 .00 .00 .00 .00 .00 3.95 .60 4.55 3.95 .60 4.55.E .00 .00 .00 .00 .00 .00 32.65 .60 33.25 32.65 .60 33.25 413.00 35.47 448.47 409.25 35.47 444.72 41 WHERE THE MONEY COMES FROM - SUMMARY OF RECEIPTS AND EXPENDITURES GENERAL FUND WERE THE MONEY GOES— 42 doln. 4.3%0Risk "pt. 19.5% 11 Folice 3.4% f'Support Seru. 14.6% B Fire' 2.7% m Hsg. Imp. 14.5% 0 Fuelic Ilks. 8.9% ❑ Library 1.9% ®Sr. Ctr. 13.4% ® FarksiRec 1.7%0FFD 72.9% 0 Property Tax 21.8% 0 Fines a -.t Fees 4.8% ■ State i J Funding 0.5% ■ Interest Intone J �l J i i SUMMARY OF RECEIPTS AND EXPENDITURES GENERAL FUND WERE THE MONEY GOES— 42 doln. 4.3%0Risk "pt. 19.5% 11 Folice 3.4% f'Support Seru. 14.6% B Fire' 2.7% m Hsg. Imp. 14.5% 0 Fuelic Ilks. 8.9% ❑ Library 1.9% ®Sr. Ctr. 13.4% ® FarksiRec 1.7%0FFD BEGINNING BALANCE TOTAL BALANCE TOTAL RECEIPTS COMMODITIESRVICES SERVICES AND CHARGES CAPITAL OUTLAY TRANSFERS CONTINGENCY TOTAL EXPENDITURES ENDING BALANCE GENERAL FUND FINANCIAL PLAN SUMMARY PY69 FY90 FY91 AFCTUAL ESTIMATE BUDGET PROJECTION PROJECTION 1_525_926 2/746/807 - 1,971_607 _ 2_017_601 _ 2,080_560 --- --- --- -------- 017', 080,560 1/525/926 2/746/807 _ 1�971�60J 3---_ 601 - 2_- --8,784.5!0 8, 83,232 9,056,127 9,626 796 10658,17] 517,520 611;417 2B alt ]79,159 28 416 28,616 r 70',447 28,!16 17x800 17',800 17,80( 17,027 _17,800 +nn_n0O 600,000 aoO,Do( .11 1,690, 677, 6, 205, 77, 7], 1, 80,000 767',111 61,276 5,600 27,762 215;008 34 ]58 15',082_02_) 1616_16_5_47 16__7_d7,670 _+_"- 18__790_90{ 91417,088 -101110,778 -10'6{8,272 _11,058,537 _111627', 15 -1,744 75:592 _ 619,186 -SB]; 70{ 587,861 -7',766,006 ] 515 291 -7_767,655 -7-508,750 905,702 -672,595 -1,187,61{ 652, 5 8,780 -1,079,870 -11100,000 1_1107__797 _11110_630 _11],161{46 14,261,142 -1618711767 _1616571677 _17,7171016 _18,5271607 ...�.:.... ...9.662. ..?:::::::. ........ .......::: 43 1_� i Broadband Telecommunications: �. Operations Equipment Replacement Library: Public Access Equipment Replacement f AV Equipment Replacement ' Recreation Facilities Reserve Parkland Acquisition Reserve Risk Management Escrows 8 Deposits j' Fire Vehicle Replacement Fund - TOTAL GENERAL FUND RESERVES SUMMARY OF YEAR-END BALANCES FY87 FY88 FY89 FY90 FY91 ACTUAL ESTIMATEBUDGET -$ - -------- PROJECTED --------- PROJECTED $ --------- (5,120) 2,458 6,358 17,905 37,251 13,822 13,822 21,322 21,322 21,322 13,822 17,362 20,902 24,442 24,442 5,977 9,477 12,977 16,477 19,977 84,163 25,663 -0- -0- -0- 383,651 308,511 348,951 389,840 431,187 282,242 -0- -0- _0- -0- 34,000 34,000 34,000 34,000 34,000 -0- 20,000 52,556 136,363 43,319 812,557 431,293 497,066 640,349 611,498 06-30-87 BALANCE GENERAL FUND RESERVES BROADBAND TELECOMMUNICATIONS LIBRARY BBT 5,120) 96,298 100 (71,344) 17,476) 2,458 109,640 --78 (80,228) 25,590) 6,358 114,480 --78 (76,778) 26,233) 17,905 121,349 78 (78,719) 23,362) 31,251 BBT LIBRARY IPMENT EQUIPMEN u PUBLIC ACCESS EQUIPMENT '9 REPLACEMENT ai g----- - 13,822 RECEIPTS: Franchise Fee Transfer -In �I Miscellaneous 3,500 EXPENDITURES: Operations Transfer -Out W 1 06-30-88 BALANCE 9,477 f RECEIPTS: Franchise Fee € 3,540 Transfer -In 21,322 12,977 Miscellaneous EXPENDITURES: Operations 3,540 Transfer -Out 16,477 06-30-89 BALANCE - RECEIPTS: Franchise Fee 21,322 Transfer -In 24,442 )- Miscellaneous f` EXPENDITURES:,. Operations 45 Transfer -Out j 06-30-90 BALANCE RECEIPTS: Franchise Fee Transfer -In _ Miscellaneous EXPENDITURES: Operations f Transfer -Out 06-30-91 BALANCE �0 GENERAL FUND RESERVES BROADBAND TELECOMMUNICATIONS LIBRARY BBT 5,120) 96,298 100 (71,344) 17,476) 2,458 109,640 --78 (80,228) 25,590) 6,358 114,480 --78 (76,778) 26,233) 17,905 121,349 78 (78,719) 23,362) 31,251 BBT LIBRARY IPMENT EQUIPMEN u PUBLIC ACCESS EQUIPMENT '9 REPLACEMENT ai g----- - 13,822 5,977 13,822 �I -- 3,500 3,540 W 1 13,822 9,477 17,362 7,500 3,500 3,540 21,322 12,977 20,902 -- 3,500 3,540 21,322 16,477 24,442 - 3,500 21,322 19,977 24,442 )- 45 j 1, GENERAL FUND RESERVES RECREATION FACILITIES — i PARKLAND ACQUISITION RECREATION PARKLAND - FACILITIES ACgUISITION 06 -30 -87 -BALANCE 84,163 383,651 RECEIPTS: Hotel -Motel Tax -0- 14,860 -` i EXPENDITUES: Transfer -Out 58,500) 90,000) J 06-30-88 BALANCE 25,663 3081511• RECEIPTS: Hotel -Motel Tax -0- 22.440 Transfer -In -0- 18,000 EXPENDITURES: Transfer -Out 25,663) -p-' — 06-30-89 BALANCE -0- 348,951 RECEIPTS: Hotel -Motel fax 22,889 Transfer -In 18,000 EXPENDITURES: p- 06-30-90 BALANCE 369,840 -1 RECEIPTS: Hotel -Motel Tax 23,347 Transfer -In 18,000 J EXPENDITURES: -p- 06-30-91 BALANCE 431,187 J '...� 46 FIRE VEHICLE REPLACEMENT FUND 06-30-87 BALANCE RECEIPTS: Federal Revenue Sharing Sale of Old Truck EXPENDITURES:Ladder Truck 06-30-88 BALANCE RECEIPTS Transfer -In Depreciation Payment EXPENDITURES: Auto Van 06-30-89 BALANCE RECEIPTS: Transfer -In Depreciation Payment EXPENDITURES: 06-30-90 BALANCE RECEIPTS: Transfer -In Depreciation Payment EXPENDITURES: `Pumper Truck 06-30-91 BALANCE 47 8 -0- 451,517 20,000 451,517) 20,000 50,000 8,456, 10,800) 15,100) 52,556 75,000 8,807 -0- 136,363 80,000 9,656 182,700) 43,319 GENERAL FUND RESERVES RISK MANAGEMENT 06-30-87 BALANCE RECEIPTS: Property Tax EXPENDITURES: Insurance Premiums Payment to Loss Reserve 06-30-88 BALANCE RECEIPTS: Property Tax i' EXPENDITURES: Insurance Premiums Payment to Loss Reserve ', 06-30-89 BALANCE RECEIPTS: Property Tax EXPENDITURES: Insurance Premiums Payment to Loss Reserve _ 06-30-90 BALANCE RECEIPTS: Property Tax EXPENDITURES: Insurance Premiums �. Payment to Loss Reserve 06-30-91 BALANCE 282,242 743,438 (528,300) 497,380) 660,258 (400,642) 259,616) 726,284 (460,015) 266,269) 798,912 528,259) 270,653) is ANALYSIS: In FY88 the City's insurance coverage changed from a policy with no deductibles and liability limits of $1,000,000 to a policy with a $50,000 r' deductible (an annual aggregate deductible of $475,000) and a liability 'E limit of $2,000,000. A loss reserve fund has been set up for damages and claims paid under the deductible. 48 4 uo •:ay !f P:( a a4 P. r CT _'• x 1 ! ` r l .. Y. it ] .. r 4 f t � . •mW .e � ..-xJ.vJ'e. -/V 4-elepp.. .u1{l F..f .YJ: .Wni ty.ib Jou. 11)linJJ }S;F,I'rJ"i.. 'I:iliufa H.,(.n.'J.) i>-.3 'u{�hTi)J. .>:.W:..F n. �••+ .v_. v ' PO icY _....... ,. , l� / u, MINISTRATION 1 City council City Clerk City ^Attorney Economic Development City Manage,r Human Relations Civil`Rights Broadband Telecommunications Finance Government Buildings L L x j .J I - 1 L I GRAND TOTAL RECEIPT TYPE 68,815 GENERAL FUND 601,302 RECEIPTS SUMMARY FY87 ACTUAL FY88 ESTIMATE 8,384,540 8,383,232 379,159 513,520 30,447 28,416 13,027 56 00( 0 400,000 7,771 210,54( 83;256 160,480 81,814 156,889 82,158 82,786 28,217 31,165 95 133 5,752 114,480 188;896 162,000 937 288 68,398 675,817 _27,115 422;991 68,815 ,4=1 82,451 601,302 621,08: 9,534,883 10,090,194 22,806 27,44 5,709 15! 299,550 277 79� 56,036 56 00( 347,428 333,35' 219,714 210,54( 65,676 5 795 100,00( 85,167 96,29E 0 77,900 20,00( 39,382 193 350 5,752 114,480 1,690,110 2,010,090 0 637,655 0 68,398 675,817 6,511 15,162 26;414 1,691,174 205,189 212,000 0 37,210 25,000 7,040 15,082,023 16,416,543 733,759 763,111 49 PY89 BUDGET 9,056,1', 611,4, 13, 8 i 400,01 8,5; 81,21 160,8' 83,2' 41, 6' 108,81 162,01 487,61 26,81 437,2( 41,5: 21,3( 63 9- r 162,000 491,521 26,819 482,110 41,530 21,300 64 149 197,386 192,580 PROJECTION PROJECTION 9,534,883 10,090,194 626,796 658,331 28,416 28,416 r 162,000 491,521 26,819 482,110 41,530 21,300 64 149 197,386 192,580 199,336 659,478 671,464 697,461 28,267 29,115 29,989 17 127 277,794 277,794 277,794 56,000 56,000 56,000 333,353 224,400 333,353 228,888 333,353 233,465 ' 70,534 70,534 70,534 5,752 109,640 5,752 114,480 5,752 121,349 50,000 75,000 80,000 35,283 38,367 38,792 1,691,174 1,763,131 2,077,272 90,000 90,000 90,000 705,539 733,759 763,111 81,474 80,744 81,276 5,000 22,050 5,200 22,693 5,400 23,362 215,000 215,000 215,000 _ 50,703 25,040_ 0 21,500 . 16,743,675 17,385,407 18,390,076 <I I,o GENERAL FUND EXPENDITURES SUMMARY ACTIVITY FY87 FY88 FY89 FY90 FY91 ACTUAL ESTIMATE BUDGET PROTECTION PROJECTION GRAND TOTAL 291,655 106,304 122,561 132,392 61,702 125,297 63,5' 133,1! 62,477 143,246 193,783 0 213,976 75,475 224,195 81,474 230,916 80,744 240,2f 81,21 188,125 95,861 187,398 150,924 202,008 147,229 202,465 1520915 217,6'. 159,41 101,452' 173,254 88,820 178,775 105,979 190,453 103,185 198,380 102,21 207,04 257,017 I 198,256 271,707 194,857 277,377 195,687 288,792 204,463 301,62 211,99 290,804 125,487 308,957 133,867 305,731 134,667 319,628 140,873 332,89 145,00 97,007 1,068 117,696 0 108,701 0 124,095 117;10 ��, 586,245 183,759 1,025,680 172,684 660,258 175,267 0 726,284 182,570 798;91 192,12 35,864 849,830 13 765 36,664 1,373,2530 40,839 1,620,790 41 507 1,811;179 44 34 1,950;63 89,831 165,111 107,858 141,533 108,452 148,199 121,498 152,748 126070. 159,40, 225,604 82,847 387,495 90,305 315,300 93,609 310,709 97,488 324,201 101,69: 59,113 16,376 81,814 17,754 88,249 18,903 85,117 19,674 89,55, 20,50: 157,043 1,757,359 167,710 1,939,080 173,377 2,014,519 179,063 2,098,452 186,60! 2,191,39A 254,155 269,285 249,521 292,150 267,448 360,358 276,358 337,006 350,12, 28,583 2,034,732 132,375 30,050 2,532,858 144,384 35,976 2,233,182 34,610 2,334,866 36 00' 2,429,884 78,701 90,757 158,168 89,514 163,752 93,246 169,865 97,354 170,249 1161295 183,754 123,418 190,121 130,742 200,541 135,977 208,40: 142,21] 8,452 0 634,759 1,178,957 0 0 627,093 1,398,242 0 25,900 617,800 1,184,292 0 643,825 1,230,686 f 672,707 1,516,568 129,438 126,200 124,467 141,723 124,295 143,729 129,117 155,265 134,749 156,089 737,771 446,690 909,294 483,556 1,099,339 543,215 1,116,124 546,405 1,159,083 1,258,168 88,188 1,311,396 88,962 1,438,262 97,270 1,491,827 564,309 1,554,730 220,872 1,766 232,387 58,500 299,804 101,241 253,694 105,570 259,104 2,606 0 O 0 0 ----- 90,000 0 0 0 0 14,261,142 avvavvaava 16,831,747 avavavvvva ------ 16,657,677 avaaaaavaa ____ __ 17,323,016 18,527,407 50 -coovvaava aaaaaavvva i ADMINISTRATIVE RECEIPTS SUMMARY FY87 ACTUAL FY88 ESTIMATE FY89 BUDGET 1,062,306 379,159 1,656,797 513,520 1,321,124 30,447 13,027 28,416 611,413 28,416 86'718 400,000 82,418 400,000 84,070 95 133 188896 x 117,228 161,000 108,800 162x884 549,851 22,806 564,726 597,375 299,550 56,036 27,444 277,794 28,267 277,794 347,428 56,000 333353 56,000 333,353 65`564 r 52, 635 100,000 70x534 193,350 10'000 109,640 0 68,398 90,000 12,963 240_686 0 212,000 11 859 81,474 5,463 215,000 '----� -�- ------�-- 6x147 3,789,536-4,785,686 -4_657_654 51 FY90 FY91 PROJECTION PROJECTION 1,634,908 626,796 1,855,635 658,331 28,416 13,800 28,416 400,000 88,670 400,000 108,800 162,80004 106;800 162,000 610,509 634,068 29 115 277,794 277,794 56,000 333,353 333,353 57,222 70 534 58,366 114,480 121,349 90,000 80,744 90,000 811276 5 463 215,000 215,000 9,231 9,656 -5_013_719 -5_299_384 CITY COUNCIL PROGRAM DIVISION STATEMENT w PURPOSE: j The City Council is a representative body elected by the citizens to formulate City policy and provide `+ general direction to the City Manager for implementation of that policy. �I i OBJECTIVES: 1. Establish sound fiscal policy by means of: t a. An acceptable balance of appropriate revenue sources including property taxes and other revenue ---- - generating alternatives. r� b. 'Adoption of a balanced annual budget and three year financial plan. c. ' Maintaining a Capital Improvements Program consistent with acceptable level of bonded indebtedness and annual debt service levy. 2. Promote both short and long-term economic growth and development for the City. ,3 Pursue intergovernmental cooperation, particularly in those areas where joint ventures can provide economic benefit to the citizen taxpayers of each respective jurisdiction. PERFORMANCE MEASUREMENT: City Council policy is carried out by all departments under direction of the City Manager. Achievement of objectives is measured in the performance of departments and divisions individually and collectively. I 52 RECEIPTS AN CITY PENDITURES SUMMARY FY87 ACTUAL EXPENDITURES: '- FY89 REQUEST PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY ' TOTAL I PROJECTION PROJECTION 36,088 341 36,088 36 088 '400 36'400 36'413 c 255,2266 J 80 214 RECEIPTS AN CITY PENDITURES SUMMARY FY87 ACTUAL FY88 ESTIMATE '- FY89 REQUEST BUDGET -- BUDGET PROJECTION PROJECTION 36,088 341 36,088 36 088 '400 36'400 36'413 36,088 255,2266 78'500 80 214 25,2140 25,9706 27,021 -- 0 p _291,655 122,561 66122- --116_70 ___ __ -=-61_702 __ -------- 1 62 63,538 --- -62,477 NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts. 53 PERSONAL SERVICES: CITY COUNCIL BUDGETED FOR FY89 --- FTE --- . 0 FY88 FY89 $ 6.00 6.00 30,077 NONE 1.00 1.00 6,011 -7_00 -7_00 _-_36_088 NONE TRANSFER TO: TOTAL 54 CAPITAL OUTLAY: TOTAL 0 . 0 I i� i CITY CLERK PROGRAM DIVISION STATEMENT v PURPOSE: As the Council -appointed recording and record-keeping officer of the City, the Clerk exercises the powers and performs the duties provided or prescribed by State law, the City Charter and the Municipal Code. This _ includes preparation, maintenance and dissemination of records of Council meetings and resulting proceed- ings; filing and safe -keeping of deeds, abstracts, contracts, resolutions and ordinances, project folders, subdivision folders; providing technical assistance for Council, staff and the public by responding to requests for retrieval of information or interpretation of established City policies and procedures; providing of required services for City elections; and receiving routing and finalizing of all submissions to P&Z Commission. The City Clerk is custodian of the City Seal, certifies or notaries documents and testifies in court if necessary. OBJECTIVES: 1- ^ 1. Continue to provide basic services at the current level, in compliance with legal requirements. 2. Continue training in procedures and improvement of delivery of services. 3.- Continue reducing retention space and storage problems by microfilming. 4. Continue computerization of reference index, licenses and permits; and explore conversion of cemetery f lot information . 5. Continue to utilize the automatic retrieval system. i` 6. Continue to improve records management operations. i 1 i i :i Jr .. i �� S5 PERFORMANCE MEASUREMENTS: 1 Regular Council meetings attended, minutes provided Special formal meetings attended, minutes provided Informal Council meetings attended, minutes provided Executive sessions attended, regular minutes provided Legal notices posted Official Council minutes published Ordinances finalized and published Resolutions finalized Notices published Cigarette licenses issued Liquor, Beer & Wine licenses processed - reg./Sunday Cemetery deeds recorded and issued Sound permits Planning & Zoning applications accepted Planning & Zoning applications finalized Supplements issued/number of pages for servicing 350 City Codes Candidate nomination papers checked for Council election. Taxicab licenses issued or exchanged Taxicab Driver permits issued Applications for Boards & Commissions processed Microfilming - number of images processed 1 No. of computer subjects indexed CALENDAR YEARS **Figure reflects all documents previously housed in retention room storage. 56 Thru Sept. 1983 1984 1985 1986 1987 w 25 27 24 24 17 si 30 4 11 10 4 72 29 44 23 49 20 41 23 21 14 519 443 418 231 178 55 29 31 29 17 68 61 54 30 .` 37 E '' 423 332 360346 249 349 323 157 149 i84` 143 156 153 152 138 - a+ ?0/86 133/85 147/110 130/103 26 13 14 30 19 10 1 x 2 5 55 53 28 35 32 ,' f 24 19 12 8 15 ' i/279 4/532 4/606 3/210 2/125 ,II 11 x 6 x - 7 21 17 16 20 17 99 92 50 32 19 144 124 84 50 64 ,487 7,810 130,147** 41,331 15,620 - ,983 8,898 9,349 6,897 5,671 **Figure reflects all documents previously housed in retention room storage. 56 t 57 RECEIPTS ANDIEXPENDITURES SUMMARY v EXPENDITURES; FY87 ACTUAL FY88 ESTIMATE -- PY89 REQUEST BUDGET -- BUDGET -_ PROJECTION PROJECTION PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES 83,521 91,452 98,058 98,058 102,225 106,722 CAPITAL OUTLAY 19,950 2,101 39,554 170 23;628 23;6 8 1,052 39,969 51 094 25,376 :376 _ TOTAL _ --------- ------170 ----2,590 -2,590 0 0 106,304 132,392 125 297 r 125 297 �- 143 246 --------- 133 192 . aaaxaaaaa aaaaaaaaa xaaaar .vaaa _j NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts. t 57 CITY CLERK BUDGETED FOR FY89 PERSONAL SERVICES: CAPITAL OUTLAY: 2 WORKSTATIONS 1 LATERAL FILE TOTAL FY88TEFY89 $ ADMINISTRATIVE CLERK/TYPIST 1.00 1.00 1.00 19,527 1.00 24,538 DEPUTY CITY CLERK 1.00 1.00 31,307 SRTYCLERK//TYPIST MINUTETAKER (PT) .25 .25 5,039 .' ..647 BENEFITS 17,--- k I. TOTAL 3.25 3.25 98,058 i c j .. TRANSFER TO: NONE i, TOTAL 1: 58 CAPITAL OUTLAY: 2 WORKSTATIONS 1 LATERAL FILE TOTAL ., LEGAL DEPARTMENT PROGRAM DIVISION STATEMENT ., DIVISION PURPOSE: 1 The Legal Department (a) represents the City in litigation in all courts and before administrative agencies; (b) provides legal advice, opinions and services to the City Council, Manager, Clerk, Department Heads, Staff and City Commissions; (c) prepares ordinances and legal documents for the City. The City Attorney has responsibility for the administration of the Legal Department. OBJECTIVES: i I. Continue to provide prompt, objective, quality legal services to City Council, Manager, Clerk, staff, Boards and Commissions. 2. Keep abreast of rapidly developing and changing areas of municipal law, such as tort liability. ._i 3. Represent the City objectively and effectively in litigation. 4. Maintain communications with Department and'Division Heads in order to render preventive legal advice before problems occur. NEW OBJECTIVES: ( J 1. Assist in implementing the City's new self-insurance program. 2: implement computer technology in the office: a) to ,develop a tort claim and litigation recordkeeping system to further document the cost of such 1 services to the City; b) to improve the document generation and word processing capabilities of the office;' c) to improve, increase the frequency of, and reduce preparation time for Legal Department, reporting �I (Activity Report, annual tort claim and litigation report); d) to develop an index (database) for Legal Department generated legal opinions and lawsuit briefs. PERFORMANCE MEASUREMENTS: The work of the 'Legal Department is either proactive (advising, counseling, and assisting. the City Council, ) 111 City Manager, Department Heads, Boards and Commissions) or reactive (responding to actions of third parties, defending the City's actions). The true measure of the performance of the Legal Department is thus threefold: First of all, the degree to which it assists in the quick and troublefree effectuation of City programs and policies by anticipat- ing, and counseling ways to avoid legal problems; secondly, the efficacy of the Department before courts -� and and agencies in explaining, advancing, or defending City policies and programs; and finally, the timely performance of quality legal work (advice, opinions, review or preparation of documents). ,Y 59 EXPENDITURES: PERSONAL SERVICES SERVICESIAND CHARGES CAPITAL OUTLAY TOTAL CITY ATTORNEY RECEIPTS AND EXPENDITURES SUMMARY -- FY89 BUDGET -- FY87 FY88 DEPT FINAL ACTUAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION 174,078 71410 180,713 9,289 185,058 9,137 185,058 9,137 192,870 9,411 201,277 9,787 ry 10,719 11576 22,964 1,010 41,400 11,100 27,900 28,335 28,918 60 ----2,100 ------300 -_--_-300 193,783 213,976 246,695 224,195 230,916 240,282 I NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts. f �I cl 60 PERSONAL SERVICES: t CITY ATTORNEY BUDGETED FOR FY89 CAPITAL OUTLAY: ADMIN. SEC. - LEGAL ASST. CITY ATTORNEY I $ ASST. CITY ATTORNEY II CITY ATTORNEY 1.00 23,628 TEMPORARIES 1,800 BENEFITS 1.00 30,416 TOTAL �ff 1 1.00 3 } MICROCASSETTE TRANSCRIBER 200 1.00 r. r _I I TOTAL i I 29,451 --------- ------ - 4.00 a t CITY ATTORNEY BUDGETED FOR FY89 CAPITAL OUTLAY: FY88TEFY89 $ 1.00 1.00 23,628 REMODEL RECEPTION AREA 1,800 1.00 1.00 30,416 MICROCASSETTE RECORDER 100 1.00 1.00 42,893 MICROCASSETTE TRANSCRIBER 200 1.00 1.00 56,670 --------- 2,000 TOTAL 2,100 29,451 --------- ------ - 4.00 ----- 4.00 185,058 TRANSFER TO: NONE -_-0 TOTAL 0 I 61 ECONOMIC DEVELOPMENT PROGRAM DIVISION STATEMENT ., Fi PURPOSE: Promote the economic prosperity and welfare of Iowa City. Expand the non-residential tax base in by encouraging business expansions and seeking industries Iowa City new and other major employers compatible community's labor force. with the OBJECTIVES: E� 1. Develop plans and policies for specific economic development issues. 2. Assist the Iowa City Area Development Group, Inc. in promoting Iowa City as a site for locations and expansions. 'bus iness ' 9 3. Promote a cooperative relationship with the University of Iowa to support projects of mutual affecting the economic climate the benefit of community. 4. Respond to requests for information regarding community socio-economic data and services/facilities economic development. for ,. 5. Monitor performance of contracts/agreements for economic development incentive programs. 6. Maintain a current data base to reflect changes in _ community economic trends and conditions. 7. Complete disposition of urban renewal parcels and assist in program closeout. 8. Facilitate the redevelopment of downtown properties. 9. Provide continued staff support to the Design Review Committee. i PERFORMANCE MEASUREMENTS: Preparation of grant/loan applications for economic development assistance programs. Completion of projects and activities in a timely manner. Rapid response to requests for information. NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts. W EXPENDITURES: PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY TOTAL RECEIPTSOANDIEXPENDITTURESTSUMMARY FY87FY88 ACTUAL { f DEPT REQUEST BUFFIINAL BUDGET FY90 PROJECTION FY91 PROJECTION NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts. W RECEIPTSOANDIEXPENDITTURESTSUMMARY FY87FY88 ACTUAL ESTIMATE DEPT REQUEST BUFFIINAL BUDGET FY90 PROJECTION FY91 PROJECTION 0 31,589 .33,844 33,844 35,198 36,611 0 43,690 47,830 46,750 45,145 44,247 0 -6 490 490 0 0 0 75,475 82,554 81,474 80,744 81,276 NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts. W PERSONAL SERVICES: ECONOMIC DEVELOPMENT BUDGETED FOR FY89 CAPITAL OUTLAY: --- FTE --- FY88 FY89 $ 1.00 1.00 29,875 WORKSTATION 3,969 _ 1.00 1.00 33,844 TOTAL 11RINy TRANSFER TO: TOTAL 64 CITY MANAGER PROGRAM DIVISION STATEMENT PURPOSE: The City Manager supervises implementation of policy and procedure as directed by the City Council through the coordination r- and supervision of operations in all City Departments and advises the City Council on matters relating to the planning, development, and current operating status of all City departments. The City Manager professionally advises, directs and evaluates Department Heads and other management personnel in their respective functions in a manner consistent with current and future community needs and in conformity with the dictates of existing laws, established policies and procedures, and the City's Comprehensive Plan. OBJECTIVES: —� 1. Develop and administer City fiscal program through preparation of the Capital Improvements Program and the FY90 Operating Budget for ^ certification by March 15, 1989. 2. Timely dissemination of relevant information to City Council, staff, and the general public, 3. Advise direct ,J and department and division administrators to facilitate timely and efficient completion of assigned projects and programs according to the dictates of City Council policy. 4.Regular evaluation of all departmental progress and annual evaluation of all Department Heads. PERFORMANCE MEASUREMENT: 1 General measurement of performance is reflected in the performance level of all departments and divisions. The City Council evaluates the City Manager annually based upon timely and efficient city-wide operations consistent with established Council policy. I� 65 EXPENDITURES: PERSONAL SERVICES SERVICESIAND CHARGES CAPITAL OUTLAY TRANSFERS OUT TOTAL RECEIPTS ANDTEXPENDITURES SUMMARY FY87 ACTUAL FY88 ESTIMATE -- FY89 REQUEST BUDGET -- BUDGET _ I PROJECTION PROJECTION 151,988 r 33x120 161,217 2x253 170,281 2,375 170 1375 177,400 185,020 X724 �3 635 29,502 0 29,352 22;618 30,091 -- _ --21 0 __ 0 0 _ 0 0 0 -0. 0 w --188,125 --187_398 --202_158 _ _ _ __ --202_008202_465 _ _ 217,656 OI i.:I NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts. 66 ' I _ I e� M I ay 66 PERSONAL SERVICES: CITY MANAGER BUDGETED FOR FY89 --- FTE --- PY88 FY89 $ 1.00 1.00 25,710 NONE 1.00 1.00 44,064 1.00 1.00 66,758 1,012 ----- ----- --------- 32,737 3.00 3.00 170,281 TRANSFER TO: NONE TOTAL 67 CAPITAL OUTLAY: TOTAL 0 1, p HUMAN RELATIONS PROGRAM DIVISION STATEMENT PURPOSE: The Human Relations Department provides technical and support services to City departments and employees which include: employee recruitment and selection; administration of the classification, compensation, performance evaluation systems, and the Affirmative Action Program; labor contract administration and assistance with negotiations; coordination of employee training and development; employee assistance services and related personnel activities. The Human Relations Department works in conjunction with the Civil Service Commission. OBJECTIVES: i ri 1. Provide suitable applicant pools on a timely basis following notice of position vacancy. 2. Further the principles of Affirmative Action in City employment by assisting in the establishment and review of Affirmative Action goals and objectives for every department. Revise the current Affirmative Action Report to more accurately measure the effectiveness of the City's Affirmative Action.efforts. 3. Respond to all employee inquiries and/or requests for assistance with benefits on a timely basis. 4. Assist supervisors in employee relations matters to resolve problems/questions in a timely manner. — , consistent with applicable labor agreements and City practices and policies. 5. Assist in labor contract negotiation and collect negotiations data by December 1, 1988. _ 6. Provide an in-house training program for supervisory and non -supervisory employees with an emphasis on Affirmative Action topics for all employees and labor contract administration for supervisors. 7. Continue to' provide wellness services to all employees. Research alternatives to current wellness options to involve non -participating employees. 8. Update job descriptions and performance evaluations as positions are vacated and filled. 9. Ensure compliance with Federal laws and recordkeeping requirements. f PERFORMANCE MEASUREMENT: i FY82 FY83 FY84 FY85 FY86 FY87 Applications Processed 1,627 2,781 2,404 3,701 1,998 1,712 Workforce Minority Representation (%) 3.9% 4.6% 4.8% 5.9% 5.2% 4.4% y Positions Filled Internally -Permanent 31 45 48 65 56 29 Positions Filled Externally -Permanent 21 19 12 9 17 10 Reclassification Requests 7 5 11 4 6 4 C° Training Conducted (hours) 70 46 84 45 37 10* Employee Wellness Participation NA NA NA NA 163 208 a Performance Evaluation Forms Developed/ r� Revised NA NA NA NA 58/97 0* Job Descriptions Revised NA NA NA NA 4 5 eI OQ * Due to implementation of a variety of federal mandates this project was put on hold. 68 HUMAN RELATIONS RECEIPTS AND EXPENDITURES SUMMARY - - -- FY89 BUDGET -- EXPENDITURES: ACTUAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION PERSONAL SERVICES COMMODITIES 75377 1;562 93 760 98,982 3;683 4;056 98 982 4;056 103,184 4,179 107,720 SERVICES AND CHARGES CAPITAL OUTLAY 18,758 164 53,481 42,971 42,971 44 295 4,345 46 107 --------- 0 1,220 --------0 ----1-220 1,220 1111----- 1,257' 1;307 TOTAL --'-1125- 152,915 --'--�--- 159,479` t -_95,861 --150,924 --147,229 --147,229 - i NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts. i J - i it 69 PERSONAL SERVICES: HUNAN RELATIONS BUDGETED FOR FY89 FY88TEFY89 $ 2.00 2.00 1.00 44,932 36,300 1,00 17,458 _3_00 3 00 98_982 CAPITAL OUTLAY: 1 TYPEWRITERI RS TOTAL 70 CIVIL SERVICE COMMISSION — PROGRAM DIVISION STATEMENT PURPOSE: r The function of the Civil Service Commission is the implementation of the Iowa Civil Service Code for City employees in covered positions. The Commission is empowered to certify applicants as qualified for appointment to Civil Service positions within City employment and to provide appeal rights for covered —, employees in all matters related to suspension, demotion or discharge. OBJECTIVES: 1. Certify lists of candidates eligible for appointment to Civil Service positions. — 2. Maintain current promotional lists for all Police and Fire Department positions. 3. Conduct hearings upon notice of appeal and within time limits specified by Iowa Code. _ ! 4. -Increase the expertise of Commission members in recommending and participating in selection proce- dures. i 5. 'Continue the use of assessment center techniques in selection procedures to the extent possible within .. staffing constraints. i t _ I; m BROADBAND TELECOMMUNICATIONS PROGRAM DIVISION STATEMENT PURPOSE: The Broadband Telecommunications Specialist (BTS) facilitates and oversees the continued operation of the Broadband Telecommunications Network (BTN) for the City in cooperation with the Broadband Telecommunica- tions Commission (BTC) so as to maximize the benefits of cable television to the City of Iowa City. The position monitors and oversees the cable company and the BTN and facilitates and coordinates BIN uses, especially access channel programming services, government channel 29 programming and institutional and interactive applications of cable. , OBJECTIVES: 1. Continued investigation and/or resolution of citizen complaints within 30 days. 2. Monitor BTN progress and development, including interconnections. 3. Assure. pertinent BTN information is available for public inspection upon reasonable request. 4., Advise, assist, facilitate and promote the funding, operation and usage of access channels. 5. Identify, contact, train and/or assure training of potential access channel users; produce, supervise and/or assist in the production of access channel programming, especially for Government Access Channel i 29. 6. Continue staffing support for the Broadband Telecommunications Commission. NEW DIVISION OBJECTIVES: 1. Facilitate development of the NPO (Non -Profit Organization) for the administration and operation of the access center. PERFORMANCE MEASUREMENTS: Proj. Proj. FY83 FY84 FY85 FY86 FY87 FY88 FY89 Access Channel Growth (Hrs, per mo. on Ch.) A. ,Library Ch. 20 B. Public Acces Ch. 26 C. 'Educational Ch. 27 j. D. ' Government Ch. 29 (Variety and quality ' upgraded with govt. programs tape exchange with other agencies). *672 hours equals 24 hours per day 72 320 672* 672* 672* 672* 672* 672* 200 100 150 200 250 160 160 40 200 225 250 275 300 350 m 400 672* 612* 672* 672* 672* 672* Ica EXPENDITURES: PERSONAL SERVICES SERVICESIAND CHARGES CAPITAL OUTLAY TRANSFERS OUT TOTAL I FY88 ESTIMATE DEPT9 REQUEST BUFFIINAL BUDGET I PROJECTION PROJECTION r 50,083 59,233 59,233 61,669 64,250 22,173 18,940 i 18,350 12,361 11,357 26,414 ---- 17,476 � ,u I i 375 23,362 --101_452 J - 106,743 _ RECEIPTS ANDTEXPENDIITTURESTSUMMARY 1 FY87 ACTUAL FY88 ESTIMATE DEPT9 REQUEST BUFFIINAL BUDGET PROJECTION PROJECTION 51,121 1 744 50,083 59,233 59,233 61,669 64,250 22,173 18,940 13,876 18,350 12,361 11,357 26,414 ---- 17,476 30,550 _ 25 590 . 26,233 375 23,362 --101_452 ---88,820 - 106,743 _ _ _ -105,979 --103,185 -_102,272 NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts. 73 BROADBAND TELECOMMUNICATIONS BUDGETED FOR FY89 PERSONAL SERVICES: --- FTE FY88 FY89 $ BROADBAND TELE. (PT) 1;75 1;75 16;073 TEMPORARIES BENEFITS 450 8 436 TOTAL 1.75 1.75 59,233 TRANSFER TO: REPAY LOAN FROM GENERAL FUND PUBLIC ACCESS EQUIP. RESERVE 1/2 LIBRARY A.V. COORD. TOTAL 74 CAPITAL OUTLAY: TEXT EDITOR—WORD PERFECT 350 TOTAL 35 a 1 i 2 5,463 3,540 16,587 .�. 25,590 is i I ■;0 BROADBAND TELECOMMUNICATIONS COMMISSION �' PROGRAM DIVISION STATEMENT PURPOSE: The Broadband Telecommunications Commission (BTC) serves as an advisory body to the City Council. The BTC reviews, evaluates, researches and makes recommendations on policies, rules, regulations, ordinances, and budgets relating to matters involving cable TV and the grantee. The Commission resolves disputes between all conflicting parties concerning cable TV. The Commission ensures that all rules, records and rates pertaining to cable TV are available for public inspection, and exercises broad responsibility for the development of cable TV policies, especially ensuring maximum utilization of the local access cable TV programming of the public government and educatio al h n access c annels. _ OBJECTIVES: mi 1. Ongoing review of regulations, legislation and rules concerning cable TV and grantee and recommend action to City Council. 2. Provide a forum for resolution of disputes, act as mediator and establish and administer sanctions as necessary to ensure compliance with franchise agreement. 3: Ensure all rates, rules, regulation tion, s and policies involving cable TV are available for public.inspec- 1' 4. Develop ongoing rules, policies and recommendations as necessary to ensure the best cable system "and — access channel usage for the Iowa City community; confer and advise on matters of interconnection with the Iowa City BTN. ` 5. Investigate,.recommend and/or assist in the development of future cable directions and applications. J, ri r� i. 75 FINANCE ADMINISTRATION PROGRAM DIVISION STATEMENT PURPOSE: Provide supervisory and secretarial support for the Finance Department, and coordinate the annual budget process, the risk management program for all City departments, and daily investment activities. Supervise z� the preparation of accurate and timely financial information which can be utilized effectively by the City Council and City staff in making managerial decisions, and supervise and monitor centralized support services and the Parking Systems. _ 9 GENERAL OBJECTIVES: A l.: Assure adequate budgetary control by reviewing and controlling all budget amendments and continuing to monitor all receipts and expenditures. 2: Coordinate risk management program of risk analysis, insurance purchases and claims analysis. 3.< Annually update financial trends and five year financial projections.' 4. Monitor Finance Divisions' performance on respective Division Objectives. PERFORMANCE MEASURES: 1. Timely reports to City Manager on budget amendment requests and any problem areas in receipts or expenditures. 2. ..Coordination with Safety Committee, annual analysis of insurance portfolio, quarterly claim reports " with analysis of losses. 3. Preparation of financial projections and financial trends report for use by management and City Council. 4. Performance of Finance Divisions on their respective objectives. FINANCE ADMINISTRATION RECEIPTS AND EXPENDITURES SUMMARY -15 FY87 ACTUAL FY88 ESTIMATE -- FY89 DEPT REQUEST BUDGET -- FINAL BUDGET FY90 PROJECTION FY91 PROJECTION EXPENDITURES: PERSONAL SERVICES 157,949 165,303 1 262 176,382 1 225 176,382 1,225 183,847 1,263 191,893 1,313 COMMODITIES SERVICES AND CHARGES 1 050 11;700 11;035 11;531 11,531 1,315 11,916 12,432 1,408 CAPITAL OUTLAY 2,555 ----1,315 ----1_354 - TOTAL _-173_254 ----1,175 -178,775 __190,453 _-190_453 _198,360 __207,046 FINANCE ADMINISTRATION BUDGETED FOR FY89 PERSONAL SERVICES: CAPITAL OUTLAY: --- FTE --- `- FY88 FY89 $ - ` ADMIN. SEC. -FINANCE SR. ACCOUNTANT - FINANCE ADMI 1.00 1.00 24,516 2 CHAIRS I Y ASST. FINANCE DIRECTOR FINANCE DIRECTOR 1.00 1.00 1.00 28,494 1.00 36,071 COMPUTER WORKSTATION -SECRETARY 450 865 TEMPORARIES 1.00 1.00 58,167 ---_- TOTAL -- [� OVERTIME 600 1 ,315 {_ BENEFITS 100 -____ -__ 28,434 TOTAL ----- _ 4_00 __ __ -4_00 _ 176,382 -------------- `" r I I: 1. I _. TRANSFER TO: NONE 0 _ j..;. TOTAL --------0 ra f 78 — PAYABLE ACCOUNTING AND REPORTING HOUSING AUTHORITY Issued $ Amt, Issued PROGRAM DIVISION STATEMENT Issued $ Amt. — PURPOSE: 15,783 9,064,264 2,270 1,334,890 9,747 The purpose of the Accounting and Reporting Division is accurate and comprehensive accountability and 2,224,670 I i reporting of the financial activities for all City operations and divisions. 2,455 1,280,477 OBJECTIVES: 29,780,842 18,157 11,223,833 3,091 2,141,431 1. Establish and maintain accountability for federal and state assisted projects. 2,841 .. 2. Provide accounts payable, payroll, and housing authority disbursement processing services in an effective and timely manner. ,. 3. Coordinate the annual City audit and annual federal compliance audit and produce a comprehensive annual financial report in a timely and cost effective manner. Z' PERFORMANCE MEASURES: GRANTS/PROJECTS j ,1. Year Federal State Other Audited Grants Grants Grants/Projects Total . FY83 25 7 3 35 FY84 23 7 4 34 FY85 29 11 5 45 . FY86 30 12 3 45 FY87 30 7 1 38 ! This work requires 75% of one staff member's time. 2. Check Type A Checks: FY83 i FY85 — FY86 FY87 f- i ACCOUNTS PAYABLE PAYROLL HOUSING AUTHORITY Issued $ Amt, Issued b Amt. Issued $ Amt. 8,053 20,820,750 15,783 9,064,264 2,270 1,334,890 9,747 24,038,576 16,742 9,975,212 2,329 2,224,670 11,019 28,660,618 15,675 10,515,399 2,455 1,280,477 11,258 29,780,842 18,157 11,223,833 3,091 2,141,431 12,887 29,875,043 14,317 11,455,168 2,841 1,495,984 79 3. Annual Audits and Comprehensive Annual Financial Report Production Average _ Year Audit Audit CAFR Cost **Certificate Audited Cost Hours Available Per Hour Award FY83 $44,040 994.7 06/05/84 $44 No FY84* 26,000 684.9 12/17/84 38 No FY85 34,500 956.5 12/16/85 36 Yes FY86 34,880 1,036.5 12/12/86 34 Yes q FY87 36,275 - - - - y *A federal compliance audit was not done for fiscal year 1984. **Government Finance Officer's Association Certificate for Achievement for Excellence in Financial ,; f Reporting. i f 80 rlACCOUNTING & REPORTING .. RECEIPTS AND EXPENDITURES SUMMARY -13 FY89 BUDGET -- ..-- FY87 FY88 DEPT FINAL FY90 FY91 EXPENDITURES: ACTUAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION r PERSONAL SERVICES 207,540 224,743 230,094 230,094 240,035 250,863 COMMODITIES 1,680 2,153 2,189 2,189 2,255 2,344 SERVICES AND CHARGES 48,052 43,730 44,229 44,229 45,611 47,492 L. CAPITAL OUTLAY -255 1,081 865 ------891 927 - TOTAL 257,017 271,707 ------865 277,377 ----_ 277,377 288,792 301,626 i` --------- --------- --------- --------- ------- --------- --------- -------- --- --- - -_ ------ NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts. r ji i It� i I �. ...� : 81 G PERSONAL SERVICES: TOTAL a ACCOUNTING &10 BUDGETED FORPFY89NG FY88TE --- FY89 $ 1.00 1.00 191483 2.00 1.00 22,390 1.00 2.00 45,692 1.00 1.00 19,424 1.00 25 883 (PT) 1.50 1 00 37,178 50 12,690 500 ----- ---- --- _46,854 7_50 _7_50 --230_094 TRANSFER TO: NONE --�- TOTAL 82 1�1 t' f CAPITAL OUTLAy: COHPUTERWORKSTATION-SR. ACCT. �f TOTAL 865 --------- - _r3_va6z C4 .f 0 :I 0 84 ri CENTRAL PROCUREMENT & SERVICES _ PROGRAM DIVISION STATEMENT PURPOSE: The function of the Central Procurement and Services Division is to provide all departments of the City _! with centralized support services including procurement, office supplies, telephone and radio communica- tions, inside and outside printing, mail, general information, and photo identification cards. .. OBJECTIVES: j _ 1. Provide an annual report that reflects cost effectiveness of the Central Procurement & Services i Division. =� 2. Advise, assist, facilitate and promote efficient Procurement and use of Central Services. 3. Respond to all inquiries and/or requests for assistance on a timely basis. E r. NEW OBJECTIVE: 1. Evaluate telephone equipment throughout City offices and recommend replacement within existing budgets by June 1989. PERFORMANCE MEASUREMENTS: { j % Increase Projected Proposed FY80 FY86 FY87 FY80 FY88 FY89 Formal Bids Processed 24 96 72* 200 75 75 Orders processed 207 831 616* 250 750 750 Funds committed 900,000 2,962,460 2,404,211 230 2,500,000 2,500,000 Print`.Shop.(Impressions) 1,360,000 1,845,916 1,945,127 60 2,000,000 2,000,000 Copier (Impressions) 128,000 687,655 714,477 450 720,000 720,000 Mail (Pieces) 464,000 263,324 316,670 93 300,000 300,000 *Purchasing has implemented increased combined bid and combined order techniques to maximize staffing 4 _ demands. PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY TOTAL 4 i CENTRAL PROCUREMENT & SERVICES RECEIPTS AND EXPENDITURES SUMMARY i NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts. sj f I -- FY89 BUDGET -- n AFCTUAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION 139,561 123,415 129,428 140,964 y� 129,428 134,965 1,232 1,855 2,135 21135 2,199 2,287 57,068 63,752 65,119 63,894 67,062 68,498 395 5,835 230 230 237 246 198,256 194,857 196,912 195,687 204,463 211,995 i NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts. sj f I U 0 CENTRAL PROCUREMENT & SERVICES BUDGETED FOR FY89 PERSONAL SERVICES: TRANSFER TO: TOTAL 85 --- FTE -- _ FY88 FY89 $ SR. CLERK/TYPIST - PURCHASING *DUPLICATING 1.00 1.00 20,156 MACHINE OPERATOR BUYER1.00 10 .10 2,016 PURCHASING AGENT 1.00 1.00 1.00 24,039 36,145 CLERK/TYPIST-SWITCHBOARD (PT) TEMPORARIES 1.12 1.12 21,068 BENEFITS ____ 600 2_44, ,4_04 TOTAL -4_22 4.22 129,428 TRANSFER TO: TOTAL 85 PURPOSE: TREASURY PROGRAM DIVISION STATEMENT The Treasury Division activities include customer service, billing and collection of charges for 14,000 activity cand�investmentptransactionslare0 vehicles monitored recordedtraffic reconcilednby Treasurycstaff. baStaff support is provided for the City of Iowa City Police and Fire Retirement Systems. OBJECTIVES: 1. Provide customer service emphasizing good public relations. 2. Establish procedures for efficient, accurate and timely billings ensuring collection of monies due the City_for.services rendered. 3. ' Implement cost effective measures for City cash receipts and investment transactions maximizing income and providing statistical reports as needed. 4. Continue to provide member, retirees benefits, actuarial and board administrative support for the Police and Fire Retirement Systems. PERFORMANCE MEASUREMENT: Actual Actual FY84 FY85. Cash R ' agister Transactions 48,521 Utility Billings Billing Corrections 84,700 195 Account Changes 6,052 Hearing Letters 8,931 Shutoff Notices 1,571 % Collected Parking Tickets Issued 97.8% 139,277 N Tickets Paid Y of Billings Mailed 105,843 % Collected 52,038 '76% Investments at Year End $17,900,971 - Average Yield 10.5% Interest Income Investment Transactions $1,807,508 146,603 111,124 543 57,404 88,922 125 3,101 9,143 1,551 98.3% 152,766 116,356 61,965 76.45% $16,173,581 12.05% $2,230,976 750 86 Actual FY86 47,568 87,891 145 2,806 9,001 1,810 97.9% 158,252 106,942 47,173 67.6% $20,247,367 9.2% $1,583,031 280 Actual FY87 1st Quarter Projected FY88 -� FY89 51,245 88,864 13,404 22,593 52,269 118 28 89,250 3,135 8,092 1,249 112 3,000 1,652 2,044 333 8,258 99.6% 99.2% 1,685 99% 146,603 111,124 32,542 135,000 54,969 26,106 11,573 102,200 46,292 75.7% $66,073,658 80.2% $63,200,141 76% $44,200,140 8.6% $4,318,336 9%9% $889,759 $3,559,040 1,062 204 829 Actual 1st quarter Actual Actual Actual n FY84 FY85 FY86 " Police 8 Fire Retirement $492,665 $125,377 $516,555 97 9 of Retirees 41 45 48 V $ of Monthly Benefits $351,225 $385,946 $417,552 N of Active Members 101 102 101 $ Active Members' *E iContribution Salaries City $2,469,977 $648,267 $2,590,452 $634,155 $2,659,359 $615,540 _ ._i 'Decreased contribution based on high interest income beginning 1985. I _J �. J � 1 I .J I 187 1 Actual 1st quarter Projected (� FY87 FY88 FY89 50 50 51 $492,665 $125,377 $516,555 97 101 101 $2,736,677 $652,001 $2,910,099 $631,932 $174,012 $665,720 EXPENDITURES: PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY i TOTAL TREASURY RECEIPTS AND EXPENDITURES SUMMARY -- FY89 BUDGET -- FY87 FY88 DEPT FINAL ACTUAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION 275,065 293,091 312,847 275,654 287,580 300,632 2,255 2,120 2,470 2,470 2,545 2,646 10,695 13,431 9,747 23,697 25,476 25,429 2,789 ------315 ----3,910 ----31910 ----4_027 --- 4,188 290,804 308,957 328,974 305,731 319,628 332,895 �t NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts. 88 I PERSONAL SERVICES: TREASURY Cb BUDGETED FOR FY89 CAPITAL OUTLAY: --- FTE --- FY88 FY89 $ 1.00 1.00 18,664 OFFICE CHAIR 200 3.00 1.50 30;234 4 COMPUTER WORKSTATIONS 3,460 2.00 2.00 41 786 MICROFICHE READER 250 1.00 1.00 21;414 1.00 1.00 22,390 TOTAL 3,910 1.00 1.00 22,063 1.00 1.00 24,039 1.00 1.00 36,145 275 57;352 11_ 00 9.50 275,654 TRANSFER TO: NONE 0 TOTAL 89 WORD PROCESSING CENTER PROGRAM DIVISION STATEMENT PURPOSE: The function of the Word Processing Center is to provide text processing services to all City departments on a centralized basis. Efficient use of resources is achieved through the use system and word processing equipment. The Word Processing Center aims to individual departments of a centralized dictation while achieving economies of shared use of equipment by all serve the unique needs of departments. -i OBJECTIVES: 1. Maintain an average monthly turnaround time for centrally dictated work of _ on a 25% sampling. four or fewer hours; based ' 2. Have no more than 3% of total production returned for correction of typographic errors only (excluding draft documents). I 3. Maintain past production levels or exceed them depending on workload. ry NEW OBJECTIVE: ` 1. ' To expand services beyond the traditional text production into graphics services for all departments. and desk to p publishing I PERFORMANCE MEASUREMENTS: j. FY82 FY83 FY84 FY85 FY86 FY87 Est. Est. FY88 FY89 Average Turnaround 3.1 3.4 3.5 3.4 3.4 (Hours) 3.2 3.3 3.2 % of Total Production — j - Returned for Typo 2.3 2.7 2.6 2.4 2.3 2.3 Correction Only 2.3 2.3 i 1 P Average Monthly 2221 2718 2750 Production (Pages) 2720 2680 2422 2600 2600 i � . 90 I' P 91 WORD PROCESSING RECEIPTS AND AND SUMMARY " EXPENDITURES: FY87 ACTUAL FY88 -- FY89 DEPT BUDGET -- FINAL �---� PERSONAL ESTIMATE REQUEST BUDGET FY90 PROJECTION PROJECTION r. SERVICES COMMODITIES SERVICES AND CHARGES 100 317 21542 1021511 113,110 ---� 113 110 115,287 CAPITAL OUTLAY 9,853 10,395 3,203 120,161 3,331 j TOTAL ---12=775 125,487 ___15_409 _-_12_150 _ 12_150 �--- --- 12 155 9,354 2,161 ___ -_133,867 135 917 --------- -----�___ ===34_667 --------- --140,873 ------ 1450007 I 4: NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed J receipts. 91 PERSONAL SERVICES: WORD PROCESSING BUDGETED FOR FY89 --- FTE -- WORD PROCESSING OPERATOR ii WORD PROCESSING SUPERVISOR 3.00 3.00 TEMPORARIES 1.00 1.00 OVERTIME. BENEFITS TOTAL r i f i' 171777 i. 110,707. WORD PROCESSING BUDGETED FOR FY89 --- FTE -- FY88 FY89 $ 3.00 3.00 61,703 1.00 1.00 29,942 1285 171777 4.00 4.00 110,707. NONE TRANSFER TO: TOTAL 92 CAPITAL OUTLAY: SOFTWARE UPDATE-WORDPERFECT 150 COMPUTER REPLACEMENT 12,000 TOTAL --12-150 12 150 i Bl 11 DATA PROCESSING DIVISION r, PROGRAM DIVISION STATEMENT PURPOSE: i The purpose of the Data Processing Division is the provision of centralized, on-line data processing for most City operations. OBJECTIVES: Total Disk 1. Maintain statistics which measure usage and growth trends. Ratio 2. Continue to maintain current applications. and develop new applications as resources permit. _J PERFORMANCE MEASUREMENTS: % Disk Ratio of Files i r GRANTS/PROJECTS # Major On-line r L;' Available Storage Stored to ( 1.: Determine growth trends: Applications Users E r (in blocks) Video Display Central Processing r #Tasks A Printed Terminal Usage Unit Usage _ 925,507 Processed Jabs (in 24 -hr. days) (in 24 -hr. days) 23,138 to 1, FY87 459,899 50,945 115.38 101.96 I' j. 2.', Maintain and develop applications: Total Disk Ratio # Total Data Storage % Disk Ratio of Files of Disk (.. # Major On-line Stored Available Storage Stored to Storage Applications Users (in blocks) (in blocks) Used Application to User I ; - FY87 21 40 925,507 1,782,144 51.9% 44,072 to 1 23,138 to 1, : I 93 EXPENDITURES: PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES t CAPITAL OUTLAY TOTAL i f� iI RECEIPTS AND EXPENDITURES SUMMARY ti FY87 ACTUAL FY88 ESTIMATE -- FY89 REQDEST BUDGET -- BUDGET al PROJECTION PROJECTION 55;201 7 068 57,615 67;9 1 67;931 66, 69,227 8 050 28,050 14214 12 906 34,508 169 36;684 36;877 i. --- _ ___ __ _ ___ _ 2,610 12,905 2 500 — —97_007 _-117__696 --117,871 124,095 117,100 --108,701 _ rt� r+ ..� PERSONAL SERVICES: NONE DATA PROCESSING BUDGETED FOR FY89 CAPITAL OUTLAY: ---.FTE -- FY88 FY89 $ 1.00 1.00 28,238 LA503CHARACCTTERAPRINTER ----- _____ _ 11,040 2.00 2.00 63,652 TOTAL TRANSFER TO: TOTAL 95 0 3 EXPENDITURES: COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY TRANSFERS OUT TOTAL RECEIPTS ANDXEXPENDITURES SUMMARY FY87FY88 DEPT9 89 BUFINAL ACTUAL ESTIMATE REQUEST BUDGET 33 0 467,861 1,025,680 660,258 660,258 117_226 0 0 0 586,245 1,0251680 --660,258 --660,258 PROJECTION PROJECTION '1 726,284 798,912 0 0 -- -- 726,284 798,912 NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts. v i 1 96 GOVERNMENT BUILDINGS !� PROGRAM DIVISION STATEMENT to PURPOSE: Provide cleaning and maintenance services in a cost-efficient manner for all assigned City government If buildings, including the Civic Center (except the Fire Department), and offices of the departments of i .Planning and Program Development and Public Works. bBJECTIVES: 1. Take action on government building service requests within one week at least 90% of the time. 2. Continue utilizing the supervisor's monthly evaluation form to rank specific areas. 3. Record and evaluate quarterly all complaints about the condition of buildings to determine where corrective measures are necessary. 4. Continue to utilize a semi-annual survey which allows each department the opportunity to rate cleaning performance and identify problem areas. I PERFORMANCE MEASUREMENTS: 1. Attempt to reduce complaints by at least 20% for the year, 2. Strive to achieve at least 90% "Excellent" or "Good" rating on survey implemented in FY88. I s i I 97 EXPENDITURES: GOVERNMENT BUILDINGS — RECEIPTS AND EXPENDITURES SUMMARY NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts. r i I 98 -- FY89 BUDGET ACTUAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION 43,215 7,446 46,504 8 1830 49,358 8,999 ' 49,358 8,999 51,473 9,269 53,767 9,639 128,771 4,327 117,350 0 116,910 116,910 121,828 128,720 0 0 0 0 0 0 0 0 1. 0 0 _-183_759 _-172_684 -_175_267 --175_267 _-182,570 _-192_126 :1.; i i NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts. r i I 98 V R i PERSONAL SERVICES: NONE GOVERNMENT BUILDINGS �O BUDGETED FOR FY89 CAPITAL OUTLAY: --- FTE --- FY88 FY89 $ 2.00 2.00 37,621 1,988 9,749 2.00 2.00 49,358 TRANSFER TO: TOTAL 99 NONE TOTAL 0 0 CIVIL RIGHTS PROGRAM DIVISION STATEMENT PURPOSE: The Civil Rights Coordinator processes and investigates complaints of discrimination, provides staff support for the Iowa City Human Rights Comnission,and monitors the City's Contract Compliance Program and Women and Minority Business Enterprise Program. The Civil Rights program goal is to facilitate timely disposition of all citizens' discrimination complaints and ensure that all citizens are aware of their civil rights the and community resources available to assist them in exercising those rights. I. OBJECTIVES: - i .1. Investigate formal complaints and submit case summaries to the Legal Department within 120 days. 2. Resolve informal complaints independently or in conjunction with the Commissioners within 30 days. 3. .Attend all Commission meetings and provide staff support for the Commission. 4. Monitor the City's contract compliance program. ") 5. Network and, communicate with other local Commissions as well as the State Commission in an effort to i increase the effectiveness of the local Commission. 6., Monitor the City's Women and Minority Business Enterprise Program with an objective of 3% participa- tion. 7. 'Coordinate at least one Commissioners' training session. 8. Continue to participate within the Association of Iowa Human Rights Agencies. 9. Complete the investigation and disposition of all housing complaints within 90 days. 10.. Reach greater numbers of residents through our speakers bureau for the purpose of apprising these residents of their rights and responsibilities. 11. Produce 10 cable TV shows during the fiscal year. NEW OBJECTIVES: !1 Create a structured outreach program, complete with visuals. Train Commissioners so they are able to assist with implementation of the program. {? PERFORMANCE MEASUREMENTS: FY82 FY83 FY84 FY85 FY86 FY87 1. Routine responses to citizen inquiries 13.41 13.6 23.8 18.8 16.4 15.0 per month 2. Formal complaints rl cases opened 14 11 23 24 21 19 cases closed 17 16 18 21 21 20 B� average time to legal (months) 2.84 5.62 3.89 - 5.4 average time to closure (months) 10.88 15.93 12.4 11.19 9.14 11.8 3. Percent of total City purchasing from W/MBE's 0.725% 0.005% 0.0020% 0.06% 0.05% 4.Contract Compliance - Affirmative Action 6I Programs Reviewed NA 6 12 15 8 6 i 100 ,� EXPENDITURES: _ PERSONAL SERVICES j COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY TOTAL I J I , ^I NOTE: See k CIVIL RIGHTS RECEIPTS AND EXPENDITURES SUMMARY -- FY89 BUDGET -- FY87 FY88 DEPT FINAL FY90 FY91 ACTUAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION 31,267 32,776 35,624 35,624 37,152 38,809 346 482 11170 1,170 1,206 1,254 4,251 3,406 3,845 3,845 2,943 4,071 0 0 200 200 206 214 --------- 35,864 --------- 36,664 --------- _--40,839 --------- 40,839 --------- 41,507 --------- _- 44,348 i INISTRATIVE RECEIPT SUMMARY for detailed receipts. 101 I PERSONAL SERVICES: NONE TRANSFER TO: TOTAL 102 BUDGETED DFY89 w al CAPITAL OUTLAY: --- FTE -- FY88 FY89 $ 1.00 1.00 28,966 MICROSOFT FILE—DATA BASE y ___ 6,658 _ _ 1 00__ -35-76-2-4— TOTAL —1-70-0— 200 —1_00_ — NONE TRANSFER TO: TOTAL 102 HUNAN RIGHTS COMMISSION PROGRAM DIVISION STATEMENT PURPOSE: rohibitions against illegal discrimination. Enforce the City's Human Rights ordinance in an effective and responsible manner and inform and educate e community regarding non-discrimination and City p IVES• OBJECT engagement requests as an ongoing activity. ro investigative ram. 1Continue to solicit speakinging an in-house training p 9 , i 2. Attend one civil rights workshop, which may include attend 3." Conclude work on discrimination complaints within eight weeks from the receipt of the 1 4. Review the City's non-discrimination orand recommend revisions, if necessary. report. ordinance 5: .Review the City's affirmative action reports and make recommendations regarding program implementation: W ~� 1. Develop a structured outreach program which includes visuals and also involves being trained to HE OBJECTIVE: — facilitate discussions concerning civil rights. 1 y :..J.: 103 UA EXPENDITURES: i j COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY TRANSFERS OUT CONTINGENCY i TOTAL i NON -OPERATIONAL ADMINISTRATION RECEIPTS AND EXPENDITURES SUMMARY FY87 FY88 -- FY89 DEPT BUDGET FINAL FY90 FY91 ACTUAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION 0 0 0 215,454 20 215,158 20 275,466 21 285,252 22 295,525 0 849,830 35,000 1,022,799 74,000 1,119,301 48,000 1,189,512 48,000 1,367,286 48,000 1,492,641 -------- 100,000 --------- 46,500 --------- 107,792 --------- 110,620 --------- 114,446 `1 j' 849,830 1,373,253 1,454,979 1,620,790 1,811,179 --- 1,950,634 i r r I i NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts. j 104 f� Ii PERSONAL SERVICES: ri NON -OPERATIONAL ADMINISTRATION BUDGETED FOR FY89 NIS' CAPITAL OUTLAY: FY88TEFY89 $ ___ -- :; --------- REPLACE 1 TORNADO SIREN 13,000 .00 .00 0 COMPUTER PURCHASE/REPLACEMENT 35,000 _ TOTAL 48,000 105 .H:.�ay... �. _ a.:. :...aY ..: .: n..r:. >..-.v ....W.r :.r/:1a\..r. ♦..:Y1 YTI�.�n.V 'l lr l..W:r:a• .Ja•+.�...,._r.)�14.'.•a :.i.r<.h.. Y.... .r4.%)'4.i.0 - _ rni`n..te.. _.. a.'.. .. .... ... i.. HOME` COMMUNITY' RQNMENT ENVIVI . Planning & Program Development Engineering Public Works Administration C.B.D. Maintenance ..., __ _ Energy Conservation . __._.. Traffic Engineering i Street System Maintenance Forestry .. Cemetery V� PLANNING & PROGRAM DEVELOPMENT ADMINISTRATION PROGRAM DIVISION STATEMENT (� v0i PURPOSE: Provide an efficient and effective level of administrative direction and support to the of this d t epar ment and coordinate the efforts of this department in providing staff support to other _ departments and agencies responsible for direct public services. -i OBJECTIVES: i I 1. Provide an appropriate allocation of staff resources to enable each division to meet its divisional objectives. 2. Ensure the timely completion of the divisionsobjectives and individuals' work assignments. 3. Provide graphics support to all City departments in need of graphic illustrations for reports, ^� brochures and for other printed matter. 4. 'Provide support to all departments in need of acquiring land for City projects or of disposing excess city land. j,j, PERFORMANCE MEASUREMENTS: :... 1i Weekly meetings with division heads will be held to identify staffing problems. The assignment or . coordination of staff activities will be made on a weekly basis as problems are identified. 2.- Long-term projects will be monitored quarterly and short-term projects will be monitored as frequently. as is necessary to ensure that projects and work assignments are completed on schedule. j 3:.. Overall performance will be measured by the performance of individual divisions. "Girt( 4. .Departments will be monitored periodically to determine the adequacy of support for graphics acquisition and depositionand land " . a' i.. f j II t in 106 y 106 y i SXFENU1'1'URSS: -- FY89 BUDGET -- PERSONAL SERVICES COMMODITIES FY87 SERVICES AND CHARGES DEPT FINAL CAPITAL OUTLAY FY91 TOTAL i RECEIPTS: y PROPERTY TAX PROJECTION MISCELLANEOUS i TOTAL i i N 71 P.P.D. ADMINISTRATION RECEIPTS AND EXPENDITURES SUMMARY -- FY89 BUDGET -- E1 FY87 FY88 DEPT FINAL FY90 FY91 ACTUAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION 79,544 98,541 112,289 95,920 71 107,471 112,059 21431 21446 31410 31086 3,179 31306 4,347 6,651 9,261 9,261 10,657 11,141 31509 _220 _-_---185 185 -191 _199 •� _-_89,831 107,858 125,145 108,452 121,498 126,705 FY89 FY87 FY88 FINAL FY90 FY91 ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION. 89,796 107,858 108,452 121,498 126,705 35 0 0 _,.0. 0 ' -------" 89,831 --------- 107,858 ----�_--- 108,452 --------- 121,498 ----_---- 126,705 fJ r) 107 .. i P.P.D. ADMINISTRATION BUDGETED FOR FY89 VO j PERSONAL SERVICES: CAPITAL OUTLAY: i 108 1 OFFICE CHAIR TOTAL 0 --- FTE --- FY88 FY89 $ *TECHNICAL ASSISTANT PPD60 .60 13,083 _! GRAPHICS TECHNICIAN **ADMIN. SEC. - PPD 1.00 .75 18 452 **P.P.D. DIRECTOR .55 .55 6060 12 995 28;222 TEMPORARIES 7,718 BENEFITS. TOTAL ----- ----- ---15,450 2.75 2.50 95,920 *,**Sse also JCCOG Admin. and JCCOG Rural Planning See also JCCOG Admin. and,CDBG Metro Entitlement G i — TRANSFER TO: i 108 1 OFFICE CHAIR TOTAL 0 108 1 OFFICE CHAIR TOTAL 0 URBAN PLANNING _ PROGRAM DIVISION STATEMENT I PURPOSE: ,i The purpose of the Urban Planning Division is to plan for the development and redevelopment of Iowa City consistent with existing policies and with the Comprehensive Plan. The division assists the City Council c1 and boards and commissions in decisions regarding development and development policies in an effective and timely manner; evaluates development proposals in existing and newly developing areas of the City within r� the context of the plans and policies adopted by the Council; and provides information and assistance to the public on land -use planning and development issues courteously and expeditiously. I el OBJECTIVES: 1. Provide continued staff support to the Planning and Zoning Commission, the Board of Adjustment, the FI Riverfront Commission, the Historic Preservation Commission, the City Council and any other boards or commissions assigned to the division. 2. Interpret, apply and recommend amendments to the Comprehensive Plan and the Zoning Ordinance and other _ related plans, policies and ordinances. 3. Review, analyze and prepare recommendations on all applications submitted making a determination. whether development proposals complement or conflict with the Comprehensive. Plan and other plans and policies. 4. Develop plans and policies for specific geographic areas and planning and/or development issues. _ 5. Respond to questions from the general public and members of the development community concerning Zoning _ 1 Ordinance and subdivision development,• historic preservation, Riverfront activities, and other City programs. 6. Implement the environmental policies and recommendations of the City Council. :. 7: Coordinate the design and implementation of land development policies for areas of mutual interest with Johnson County and coralville. PERFORMANCE MEASUREMENTS: N Completion of application review and forwarding report to appropriate body within scheduled time period. Staff attendance at all regularly scheduled and special meetings of the Boards and Commissions served, nJ and the City Council as necessary. 109 N FY81 FY82YTD A. Subdivisions: FY85 -� FY87 (1) Preliminary plat 10 8 12 (2) Final plats 8 _ B. Large Scale Residential 9 15 6 Developments: 9 6 4 (1) Preliminary plans 4 - 1 (2) Final plans 4 5 C, Large Scale Non -Residential 2 1 1 Developments: 5 3 3 (1) Preliminary plans 2 - g Z (2) Final plans 2 4 D.- Planned Area Developments: 5 2 3 (1) Preliminary plans 3 1 1 (2) Final plans I 4 E. Street Vacations 1 i F. Annexation I k - G. .Amendments to Code: 2 3 2 (1) Zoning 9 - 2 (2) Subdivision - r 4 (3)RezComprehensive Plan I H. nings 6 - I,` Special Reports 2 0 J:. Variances 11. 1 K.' Special Use Permit - 1 L. Special Exceptions - 10 M,_3nterpretations 12 2 - 8 N. Land Acqusition & 3 - 1 Disposition: 1 jti 46 (1) Downtown revitali- 7 8 41 zation parcels - 2 -1 12 (2) Other. parcels 24 1 24 0. Building Permits 2 2 19 1 1 fJ 5 1 1 0 0 0 0 I- 6 2 4 FY82YTD FY83 FY84 FY85 FY86 FY87 F 88 12 8 12 7 10 10 8 14 9 15 6 12 9 6 4 4 3 3 1 0 0 5 6 2 2 1 1 0 5 3 3 9 8 - g Z 6 3 4 8 8 5 2 3 4 2 1 1 1 0 4 5 5 0 1 0 0 3 5 2 6 2 3 2 2 2 - 2 4 0 0 4 5 9 8 11 6 - 1 - 0 0 0 0 1 - 0 0 1 9 35 10 16 12 12 - 8 10 - 3 - 1 0 1 29 46 19 7 8 41 - 2 1 1 12 30 24 1 24 0 10 1 2 2 19 1 1 0 5 1 1 0 0 0 0 5 6 2 4 2 3 0 - 8 74 56 49 42 - i 110 I '.. EXPENDITURES:. RECEIPPTSAN PAANDNEXPENDITURESSPSUMMMARY PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY i TOTAL P. FY88 ESTIMATE t- i I RECEIPTS: PROJECTION PROPERTY TAX j BUILDING ,& DEVELOPMENT FE 129,373 129,373 1,798 1,381 " MISCELLANEOUS j I TOTAL I� 17,417 I I 16,567 RECEIPPTSAN PAANDNEXPENDITURESSPSUMMMARY FY87 ACTUAL FY88 ESTIMATE -- FY89 BUDGET REQUEST BUDGET PROJECTION PROJECTION j 148,955 1,816 121,994 1,477 129,373 129,373 1,798 1,381 134,856 1,325 140,767 CI 13,704 634_ 17,417 17,542 17,445 16,567 1,378 17,257 _ _ 645 _ _ _ 0 0 _ 0 0 k, -165_111 --141_533 --148_713 -_148_199 --152_748 --159,402 , ACTUAL ESTIMATE FY89 FINAL BUDGET FY90 PROJECTION FY91 PROJECTION 143,986 11,315 122,598 18,935 125,964 21,300 130,513 21,300 137,167 21,300 935 --165,111 141,533 ------935 1481199 ------935 152,748 159,402 I i 0 g, URBAN PLANNING & DEVELOPMENT BUDGETED FOR FY89 --- FTE --- FY88 FY89 $ 1.00 1.00 73,117 NONE 33,936 ----- _ _ 22,320 _3_50 _3_50 --129_373 CAPITAL OUTLAY: TOTAL TRANSFER TO: 0 TOTAL========0 112 _ w :I RIVERFRONT COMMISSION PROGRAM DIVISION STATEMENT PURPOSE: 19 Advise the City Council and other governmental bodies within Johnson County on all matters directly or indirectly affecting the Iowa River, its tributaries and lands adjacent to it. Protect and preserve the Iowa River as a natural drainageway and source of water, through the proper maintenance of the river channel and floodplain, and provide for public access to and enjoyment of the river and adjacent land. c OBJECTIVES: rt 1. Preserve, enhance and increase open spaces and green areas along both banks of the river. 7 2. Encourage public and private cooperation in the maintenance and use of the Iowa River and adjacent land. 3. Further public awareness of the assets of the Iowa River and its environs. i4. Review activities affecting the Iowa River within Johnson County. j PERFORMANCE MEASUREMENTS: 1. Extent of green space preserved and/or trail constructed. 2. Degree of public/private maintenance of the river corridor achieved. 3. Contacts made with the public through the media and informational meetings. NOTE: The Commission continually encourages cooperation between public and private entities in order to j accomplish the objectives identified. The greatest obstacle to achieving the objectives of the Commission is scarcity of funds. DESIGN REVIEW COMMITTEE PROGRAM DIVISION STATEMENT PURPOSE: The Design Review Committee reviews and makes recommendations to the City Council regarding public and private construction in and adjacent to the Central Business District of Iowa City. This includes the review of (1) redevelopment which occurs on Urban Renewal parcels; (2) private projects. requesting public assistance, as enabled by the individual programs; and (3) public improvements to be constructed. The Committee encourages and promotes the acceptability, attractiveness, cohesiveness, and general design compatibility of new construction and rehabilitation of both public and private development within and adjacent to the Central Business District of Iowa City, and enhances the overall quality of design within the downtown area by working cooperatively with developers throughout project planning. in OBJECTIVES: 1. Review the preliminary design plans for all Urban Renewal redevelopment parcels. to be within and adjacent to the CBD. !4 2. Review the plans for all public improvements constructed for all utilizing public assistance, as enabled by the specific 3. Review, the pians private projects 4. programs. Review the plans for private development in the Central Business District, when requested. 5. Review plans for construction in City Plaza. NEW OBJECTIVES: _ —� 1. Finalize recommendations to Council on an on-going mechanism for design review of facade renovations and new construction. _ 2. 3. Prepare a booklet illustrating good urban design concepts. Assist in developing a policy and plan for review and replacement of landscaping materials in City i 4. Plaza. Explore methods for increasing public awareness of the benefits of good design. — PERFORMANCE MEASUREMENTS: 1. Review of all Urban Renewal redevelopment plans within the time limits established in the contract — schedule. 2. Review of all project referrals within the time limits specified. 3. Review of all public improvements within the time limits established in the project schedule. 4. Review of all City Plaza construction within the ordinance time limits. 5. Completion of an urban design booklet. J j,... 114 in PLANNING & ZONING COMMISSION PROGRAM DIVISION STATEMENT PURPOSE: The Planning and Zoning Commission advises the City Council recommending appropriate action on matters pertaining to the current and future physical development of the City and maintenance of a viable Compre- hensive Plan, recomnending appropriate ordinances, and formulating other related plans and programs. 'w OBJECTIVES: 1. Review and recommend to the City Council the acceptability of applications submitted for rezoning, subdivision or site development plan approval. 2. Maintain and keep current a comprehensive plan and ordinances implementing the plan. 3. Make recommendations regarding the implementation of the zoning ordinance. 4. Coordinate and cooperate where applicable with other City commissions and boards. u PERFORMANCE MEASUREMENTS: ++� 1. Review within 45 days of their filing date, applications submitted for rezoning, subdivision and site , development plan approval or as otherwise prescribed by state and local ordinance. 2. Review the Comprehensive Plan annually. i NOTE: The Comnission's ability to carry out these goals and objectives is directly dependent upon the staff's ability to provide technical assistance to the Commission in the performance of its activities. _ i 4 r r t 1;a - HISTORIC PRESERVATION COMMISSION PROGRAM DIVISION STATEMENT PURPOSE: Implement the Historic Preservation sections of the Iowa City Cade through the establishment of local —, historic preservation districts and by increasing residents' awareness and sensitivity to the historically significant features of the community. _ OBJECTIVES: a 1. Work with residents to create local historic districts. 2. Establish an ongoing historic preservation education program. 3. Continue an annual Historic Preservation Awards Program. j 4. Participate in national Historic Preservation Week by sponsoring activities and displays which promote local historic preservation. 5.Interface with Housing and Inspection Services in issuing Certificates of Appropriateness and Certifi- cates of No Material Effect. PERFORMANCE MEASUREMENTS: , Complete review of applications for Certificates of Appropriateness within the time period specified within the City Code. _ NOTE: The availability of funds to establish and carry out an educational program would assist the Commission in encouraging residents to undertake sensitive rehabilitation projects. w _J 116 ENGINEERING PROGRAM DIVISION STATEMENT PURPOSE: The Engineering Division directs and performs engineering work in connection with the planning, design, construction and inspection of all municipal public works improvements; reviews plans submitted by subdividers and contractors; provides assistance to other City departments on engineering related matters; makes technical recommendations to other divisions within the Public Works Department; maintains Public i Works construction records; and performs contract administration for various consultant services. OBJECTIVES: 1.` Review ofpreliminary and final plats and construction plans for subdivisions in a timely manner. 2. Inspection of public improvements, sanitary sewer and storm sewer and paving for subdivisions. %3 Support other divisions and departments on engineering related matters. 4. 'Field sidewalk complaints and follow-up to ensure repairs are made or new sidewalks are installed where required. NEW OBJECTIVES: I: The, new division objectives will be based on decisions by City Council regarding the Capital Improvement Program.' PERFORMANCE MEASUREMENT: 1.'> Completion of capital improvement projects listed in new Division objectives. 2.* Review of an estimated fifteen (15) subdivision submittals. 3.**Approximately 2000 hours per year spent providing engineering consultation to other divisions and departments. * The average amount of time required to review each subdivision plat and construction plan and inspect the construction improvements is 90 hours. **Engineering consultation is provided to the Pollution Control Division, Streets/Sanitation Division, Planning and Program Development Department and Legal Department recurrently, and to all 'other Depart- ments and Divisions occasionally. 117 J ENGINEERING i M i VO RECEIPTS AND EXPENDITURES SUMMARY -- FY89 BUDGET -- FY87 FY88 DEPT FINAL FY90 FY91 EXPENDITURES: ACTUAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION PERSONAL SERVICES 198,608 356,020 372,008 286,114 280,385 292,547 COMMODITIES 31082 41365 31705 3,705 3,817 3,969 SERVICES AND CHARGES 19,025 25,067 26,400 23,286 24,246 25,34 1 CAPITAL OUTLAY 4,889 1,440 2,195 2,195 2,261 2,351 TRANSFERS OUT 0 --------- 603 --------' 0 0 --------' 0 --------- 0 --------- '. TOTAL 225,604 387,495 -------'- 404,308 315,300 310,709 324,208 _________ _________ J j - FY89 I RECEIPTS: ACTUAL ESTIMAATE BUDGET PROJECTION PROJECTION " PROPERTY TAX 223,687 386,895 314,400 309,809 323,308 LICENSES & PERMITS 1,749 500 800 800 800 MISCELLANEOUS 168 --------- _-__-_100 -j TOTAL 225,604 --------- 387,495 --------- ____--100 315,300 --------- --310,709 ----- --------- 324,208 _________ r i J 118 i M i PERSONAL SERVICES: TOTAL ENGINEERING - BUDGETED FOR FY89 --- FTE --- FY88 FY89 $ 1.00 .00 0 1.00 1.00 28,031 1.00 1.00 21,842 1.00 1.00 22,759 1.00 1.00 28,942 1.00 1.00 28,942 2.00 .50 14,937 1.00 1.00 38,218 1.00 1.00 44,901 5,000 i 5000 j 47,,542 10.00 ----- 7.50 ----- 286,114 --------- NONE TRANSFER TO: TOTAL 119 CAPITAL OUTLAY: 91 rq 1 OFFICE CHAIRl� DOUBLE PEDESTAL DESK 735 SIDEWALK/DRIVEWAY REPLACEMENT TOTAL 2,195 vi i j i 10 PUBLIC WORKS ADMINISTRATION PROGRAM DIVISION STATEMENT `q PURPOSE: Public Works Administration provides administrative direction and leadership to the department, and _ coordinates the various programs and activities of the department with one another and with other City departments, as well as providing technical assistance to the City Council, City Manager and other governmental entities. It is the goal of the Division to provide an effective level of administration of all departmental programs and activities by maximizing departmental accomplishments and impact upon the physical, economic and social development of the community. OBJECTIVES: 1. Ensure effective supervisory and administrative performance by all division heads. 2. Undertake approved projects in a timely manner. 3.- Respond to new program requests, assignments, and requests for information in a timely, professional manner. I NEW OBJECTIVES: 1. Complete construction of the waste water facility improvements. i 2.' Complete the renovation of the Benton Street bridge spanning the Iowa River. —} 3. Complete the paving of Scott Blvd, from Court Street to Rochester Avenue. 4: Begin construction of the Orchard -Douglass Storm Sewer Project. I PERFORMANCE MEASUREMENTS: f 1. Performance of administrative function is measured to a significant degree in the performance of the divisions within the department. 2. Adoption of policies and programs consistent with the recommendations of the Comprehensive Plan, and j the City Council's Goals and Objectives. M 3. Completion of all assigned projects and schedules prescribed by the City Manager. � J I I r 120 PUBLIC RECEIPTS WORKS ADMINISTRATION' AND EXPENDITURES SUMMARY 11 w FY87 FY88 ESTIMATE — FY89 BUDGET DEPT FINAL REQUEST BUDGET FY90 PROJECTION FY91 PROJECTION EXPENDITURES: ACTUAL PERSONAL SERVICES 77,875 84,539 89,064 89,064 778 778 92,833 802 96,892 834 COMMODITIES SERVICES AND CHARGES 552 2,646 699 3,782 3,967 3,7670 1,490 3,8530 3,9670 CAPITAL OUTLAY 11774 1,285 _________ _________ TOTAL ------'-- 8888 82,847 —8888 90,305 —'------- 95,299 -- 97,488 101,693 al ---8888888888-- --------- ---8888-- --8888-----93,609 '"i f„ i FY89 FINAL BUDGET PROJECTION PROJECTION RECEIPTS: ACTUAL ESTIMATE PROPERTY TAX 31,096 33,949 56,356 31,506 , 955 63;393 ADMIN EXPENSE CHARGEBACK 51,751 ---62,103 —_-60 97,488 _ 101,693 TOTAL 82_,847 90,305 9330= _ � r rl f f �.' I 121 - f ! PERSONAL SERVICES: PUBLIC WORKS ADMINISTRATION BUDGETED FOR FY89 CAPITAL OUTLAY: FY88TEFY89 $ 1.00 1.00 22,908 NONE 0 1.00 1.00 501965 --------- 600 TOTAL 0 14,591 2.00 2.00 89,064 TRANSFER TO: ADMIN. SEC. - PUBLIC WORKS PUBLIC WORKS DIRECTOR TEMPORARIES BENEFITS TOTAL. I - l r, J �y L J I j J I f , i I PUBLIC WORKS ADMINISTRATION BUDGETED FOR FY89 CAPITAL OUTLAY: FY88TEFY89 $ 1.00 1.00 22,908 NONE 0 1.00 1.00 501965 --------- 600 TOTAL 0 14,591 2.00 2.00 89,064 TRANSFER TO: Good 33% 32% 33% 30% Fair 4% 5% 2% 2% i i Poor 0% 0% 0% 0% C10 1-I 123 . w CBD MAINTENANCE PROGRAM DIVISION STATEMENT 61 PURPOSE: Provide snow removal, grounds maintenance, and horticultural services which utilize cost effective procedures and enhance the beauty the of areas included in the Central Business District (City Plaza, Washington Street, Iowa Avenue, Clinton Street, Chauncey Swan Plaza, Burlington Street, Capitol Street, Dubuque Street, Linn Street, and Market Street parking lot). OBJECTIVES: 7 I. Survey each adjacent business semi-annually to determine whether or not they are satisfied with the maintenance, and obtain ideas for improvement m1 f of services. 2. Continue the practice of removing ground litter from the City Plaza on a daily basis. 3. Provide snow removal within the City Plaza as per the following guidelines: clear all fire lanes; clear, a minimum of seven feet adjacent to Plaza businesses; clear a minimum of two crosswalks per one-half block. ,5,1, f 4. Continue replacing all dead and severely damaged trees and shrubs. 5. Continue the annual surface repair program to repair/replace broken bricks, sunken areas, etc. ' NEW OBJECTIVES: i 1. Work with downtown citizen group to implement an "Adopt -A -Bed" program for the planters in City Plaza. 2. Replace all in the plantings six Iowa Avenue planters. PERFORMANCE MEASUREMENTS: l•. SURVEY OF BUSINESSES Proj. Proj. Rating FY86 FY87 FY88 FY89 Excellent 63% 63% 65% 68% —` Good 33% 32% 33% 30% Fair 4% 5% 2% 2% i i Poor 0% 0% 0% 0% C10 1-I 123 . Proj. Proj. Ratin FY86 FY87 FY88 FY89 ., 2. Trees/shrubs replaced: No. of Trees 8 0 13 6 92 10 116 No. of Shrubs 0 J Dollar Value I NA E1,727 E3,387 E4,750 C.B.D. MAINTENANCE RECEIPTS AND EXPENDITURES SUMMARY FY87 ACTUAL FY88 ESTIMATE T9 BUDGET DEPT REQUEST BUDGET - yEXPENDITURES: PROJECTION PROJECTION f-- PERSONAL SERVICES COMMODITIES 41,987 3,154 45,903 5,540 59,436 61,936 5,306 61 759 65,68 E SERVICES AND CHARGES CAPITAL OUTLAY 9,128 12,464 5,306 11,237 11,237 5464 111,574 r 12,037 4,844 17,907 11,070 9 770 ' 320 i TOTAL 59,113 385,117 81,814 87,049 88,249 85 117. r 89,370 89 ,554 5_555 -, I L t E E RECEIPTS:FY87 ACTUAL FY88 ESTIMATE FY89 FINAL BUDGET PROJECTION PROJECTION u, E PROPERTY TAX 'LICENSES & PERMITS 54450 21 , 560 77,114 21 600 83, 589 2,560 84,894 ~ ' .� 80,457 MISCELLANEOUS 2 _ ,103 _ _ 100 _ 2, _ 2 100 r 2560 2,,100 2560 2,,100 !' TOTAL -_59_113 ---81_814 ---88,249 ---85,117 ---89,554 I t:J 125? PERSONAL SERVICES: M.W.III CBD BD TEMPORARIES OVERTIME BENEFITS TOTAL I j h r � C.B.D. MAINTENANCE BUDGETED FOR FY89 h - FY88TEFY89 i i $ 1.00 � IJ 1.00 i 23,171 11,417 10,350 2.00, 2.00 61,936 C.B.D. MAINTENANCE BUDGETED FOR FY89 NONE TRANSFER TO: TOTAL 126 'Q. CAPITAL OUTLAY: SURFACE REPAIRS IN PLAZA 2,500 10 TREES & 20 SHRUBS 2,350 6 TRASH RECEPTACLES 2,520 LANDSCAPE 6 IOWA AVE. PLANTERS 2,400 TOTAL _-_-9,770 0 i FY88TEFY89 $ 1.00 1.00 16,704 1.00 1.00 23,171 11,417 10,350 2.00, 2.00 61,936 NONE TRANSFER TO: TOTAL 126 'Q. CAPITAL OUTLAY: SURFACE REPAIRS IN PLAZA 2,500 10 TREES & 20 SHRUBS 2,350 6 TRASH RECEPTACLES 2,520 LANDSCAPE 6 IOWA AVE. PLANTERS 2,400 TOTAL _-_-9,770 0 i ENERGY CONSERVATION PROGRAM DIVISION STATEMENT PURPOSE: Monitor ongoing energy use in City operations, analyze energy use in terms of past use, make recommendations on energy conservation measures, promote staff awareness and provide policy recoamendations to all City departments for the purpose of reducing energy use in City buildings and operations. OBJECTIVES: a� 1: Continue follow-up walk through energy audit process on municipal' structures. c 2. Distribution of quarterly use ("Efficiency Index") reports to all user divisions. 3. Provide staffing for the Resources Conservation Commission. ^, 4. Continue detailed studies identifying capital- intensive energy conservation measures (E.C.M.$) 5. Assist in monitoring of Energy Management Systems for Senior Center, Transit Facility, Rec Center and Civic Center. — 6. Administer the Energy Savings Payback Fund. PERFORMANCE MEASUREMENTS: Actual Actual Actual Actual Actual Actual Actual j FY81 FY82 FY83 FY84 FY85 FY86 FY87 i CITY GOVERNMENT OPERATIONS: i 'Electricity KWH f 10,397,464 11 580,000 12,179,000 12,626,000 13,655,000 13,108,247 12,796,720 cost ±455,800 J588:170 #635,420 5791,993 $859,996 5855,869 $819,862 cents/KWH j 4.38 5.08 5.22 6.27 6.29 6.53 6.41 Natural gas -therms 244,318 312,900 254,000 275,622 307,378 295,831 .212,726 cost $82,500 $112,500 $106,550 $119,653 $131,677 $125,689 $79,555 cents/therm 33.77 35.95 41.95 43.40 42.80 42.30 37.40 •� MOTOR FUELS USE: "' Total Gallons or equivalent Fleet M.P.G. 351,819* 363,641* 389,152* 4.635 353,871 5.2 Note: All vehicle fuel figures provided by Equipment Maintenance Division. *Includes gallon equivalents of compressed natural gas. i.�J, 127 377,469 359,779 373,280 5.7 6.1 6.1 d �I ANNUAL ENERGY COSTS FOR STANDARD YEAR FY81 FY82 FY83 FY84 FY85 FY86 FY87 $659,462 $753,217 $874,852 $1,056,604 $1,088,835 $1,149,822 $1,264,437 542,647 670,939 731,558 875,137 1,008,360 116,815 82,278 143,294 181,467 80,475 TOTAL ENERGY SAVINGS SINCE FY80 IS $1,178,842 128 972,167 177,655 EXPENDITURES: PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES TRANSFERS OUT i TOTAL RECEIPENERGY CONSERVATION AND EXPENDITURES SUMMARY w FY87 ACTUAL 12,426 787 ____3,134 16,376 ESTIMATE 16,322 250 1,1620 ==17_754 ACTUALESTIMATIMA TE 16,263 17,754 113 0 16,376---19,754 ceeavv=oo v=o==_ _=v 129 -- FY89 BUDGET -- DEPT FINAL 14 REQUEST BUDGET PROJECTION PROJECTION 17,564 17,564 --286 - 91 1,089 11,130 19,049 ' 268 _ 0 1,184 ===18,903 -- 18,903 ----- --------0 =.--19,674 ---__=�?�501 v i i FINAL BUDGET PROJECTION PROJECTION 18,903 0 19,6704 20,50.1 i 18,903 - -____0 19,674 20,501 I iIi PERSONAL SRRViCESe ENERGY CONSERVATION BUDGETED FOR FY89 NIS! CAPITAL OUTLAY: i --- FTE -- FY88 FY89 $ (PT) .50 .50 15,021 NONE __ __ ____ 2,543 .50 .50 17,564 TOTAL TRANSFER TO: NONE 0 TOTAL 130 RESOURCES CONSERVATION COMMISSION — PROGRAM DIVISION STATEMENT PURPOSE: in The function of tto the he Resources Conservation Commission is to serve as an advisory body to the City Council budgetssandlprograms which involve energy and resouurrceand dation Of consery conservation. Commissionushallnexerciseabroad p responsibility and shall pay particular attention to long-range planningand b. monitors the conservation program for Cit programming. The Commission strategies in the community to help stabilize thelocaleconomytand spromote and aincreased emplcilitates oyment opportun9Y . el ties. ! OBJECTIVES: 1. Promote community energy awareness. 2. Assist the Energy Coordinator in developing criteria for evaluating energy conservation measures and develop funding. programs. 3. Continue making efforts to broaden the scope and function of the Resources Conservation Commission toward a more community -oriented function. 4. Continue media information program with help from Iowa -Illinois Gas & Electric and the Iowa City Press -Citizen. It Help area businesses area conduct an annualuPostermcontest for "y 6. HelpEnergy Conservation Week." TRAFFIC ENGINEERING PROGRAM DIVISION STATEMENT PURPOSE: Traffic Engineering installs and maintains traffic signs, pavement markings, traffic signals and the City -owned street lighting system of over 450 street lights as well as lighting in the central business district and city owned parking lots. Traffic Engineering also plans, evaluates and conducts intersection studies, traffic movements and appropriate controls. OBJECTIVES: . L — Maintain signaland street light corrective maintenance call outs at 350 per year. j 2. Continue aggressive signal controller preventative maintenance. 3. ,'Continued review of existing sign system for maintenance needs. at current leve 4.' Continued street marking l analysis to determine trends and 5. Continued traffic and accident location corrective action. PERFORMANCE MEASUREMENTS:g5 FY86 FY87 problems and propose Est. FY88 FY84 FY — 604 367 375 449 350 1 Number of Call Outs 368 594 444 559 650 i. •1 2. .Hours Hours spent spent program on P.M.1726 maintaining city-wide sign system 27088 2828 2852500 1031 ?900 3. 4. Hours spent street striping 736 1142 788 1070 832 528* 785 , 5.. Hours spent on accident location analysis *FY87 accident location analysis was reduced due to a reduction in requests for accident analysis. i III J r. 132 i ti, m RECEIPTSAAAND EXPENDITUURES 7� SUMMARY 91 4.1 EXPENDITURES: FY87FY88 ACTUAL -- FY89 BUDGET -- FINAL P- PERSONAL ESTIMATE �- REQUEST ST BUDGET FY90 PROJECTION FY91 PROJECTION Y SERVICES COMMODITIES SERVICES AND AND CHARGES 242 102 52,903 250;431 251;909 251;909 253`494 248,841 CAPITAL. OUTLAY 324 981 14,773 323,543 335,888 333,827 55,673 k TOTAL -----._-- 3 500 _____G___ 3,500 3,500 --------- 348,362 3,605 364,444 634,759 . -_627,093 --------- 654,252 617 800---�"' _ --643,825 _ 3,749 _ , 672,707 I RECEIPTS: FY87 ACTUAL FY88FY89 ESTIMATE FINAL FY90 I PROPERTY TAX BUDGET PROJFY91 PROJECTION PROJECTION i CHARGES FOR SERVICES ROAD USE TAX 67,711 8 348 7 21,816 21,961 MISCELLANEOUS 8,650` 5p --_-5-000 621;100 5,000000, 22,157 5,000 J ,I --558`650 100 616`100 645,450 ==634,759 --590,884 L. --627,093100 -_617,800 -_643_825 672_707 f N eA 133 1, TRAFFIC ENGINEERING BUDGETED FOR FY89 _ PERSONAL SERVICES: CAPITAL OUTLAY: --- FTE --- FY88 FY89 $ M.W.II - TRAFFIC ENGINEERING M.W.II - TRAFFIC ENG. SIGNS SR.ENGINEER.TECH.-TRAFFIC 1.00 1.00 1.00 1.00 20,340 20x949 REPLACEMENT PARTS FOR LIGHTS 3,500 ;a ,I ENG M.W.III - TRAFFIC ENGINE ENGINEERING ELECTRICIAN 1.00 1.00 .00 1.00 241039 ---- TOTAL ELECTRONICS TECHNICIAN 2.00 2.00 49,206 ====3,500 TRAFFIC ENGINEER 1.00 1.00 26,903 OVERTIME 1.00 1.00 39,074 BENEFITS_ 5,840 (----------- 42,213 j TOTAL 8.00 __ 7.00 228,564 J TRANSFER TO: Mk NONE 0 � TOTAL ---____-- 0 134 STREET SYSTEM MAINTENANCE _ PROGRAM DIVISION STATEMENT PURPOSE: The Streets Division provides high quality driving surface on City streets and bridges; provides routine " maintenance and repair of streets, alleys, bridges, curb and gutter and sidewalks in order to maximize the p life of the City's transportation facilities; and provides snow/ice control in a manner which will minimize ( hazardous driving conditions. i OBJECTIVES: 1. Continue the crack sealing program and complete 5 miles of streets. i' 2. Continue the asphalt overlay program at current level. unit day (7 hours per day - 5 days per week each unit). j 3. Sweep 20 curb miles per per 4. Provide a dust free, chuckhole free surface on unimproved streets; and repair concrete and asphalt, streets as required. - 5. Remove snow in a timely manner and minimize hazardous driving conditions. — ! 6. Maintain storm sewer structures to control erosion. Provide safe sidewalks at street crossings for all pedestrians including the handicapped. 7. 8. Provide City wide leaf pickup in the fall. PERFORMANCE MEASUREMENTS: (Projected) (Projected) FY84 FY85 FY86 FY87 FY88 FY89 i No. of miles crack sealed* 2.39 8 4.35 2.50 5 5 No. of blocks overlayed 20.5 29.9 19** 19** 19** 20 No. of blocks chipsealed 29 27 0** 25 25 Sweeping: curb miles per 20 19 20 20 20 20 ' unit per day ,I I No. of spot repairs and 5035 2100 3160 3190 3300 3300 �{ chuckholes filled per year*** {{ Labor hours per inch of snow 98**** 285 142**** 200 285 285 11 Storm sewer structures 7 27 21 44 25 30 D reconstructed per year f l 135 (Projected) (Projected) FY84 FY85 FY86 FY87 FY88 No. of ramped sidewalks built# 15 16 25 46 15 25 at intersections per year 190 190 Leaf loads picked per year in 282 1540# 176## 186 fall — *Crack sealing work is performed during dry weather when the temperature is between 400 and 600 to prevent tracking by vehicles. Therefore crack sealing work can vary considerably from year to year. **Overlay and reduced in order to return $80,000 to the General Fund for other al program was transportation uses. ther conditions. The annual ***The number of spot repairs rand oximately�3e300ls aries greatly depending an wea i -- norm for such repairs is app ****Low number. was due to more ice storms than snow storms. #Ramppeed,sidewalks id walk construction in the conjunction SwitemsMaintenaet nce budair get, There is not a special program for #�Problems'encounte ned leaves, alongbined withto r wentult erin aconditionsin uced emandFfor this service. mulching, for burning, �'- — mulching, or bagging s RECEIPTSAND All EXPENDITURES: FY87 ACTUAL FY88 ESTIMATE DEPT9 BUFINAL REQUEST BUDGET FY90 PROJECTION FY91 PROJECTION +1 PERSONAL SERVICES COMMODITIES 473,437 113,392 541,912 236,988 572,490 572,490 257,888 201,168 596,901 207,262 623,299 215,638 i SERVICES AND CHARGES CAPITAL PITAL OUTLAYS 367,675 359,342 344,634 390,634 4061523 427,631 OUT 224 450 260 000 , 283,500 20,000 20 000 250 000 sa . --------- ,.' p TOTAL 1,178,957 1,398,242 --------- 1,458,512 1,184,292 -----/--� 1,230,686 .1,516,568 { FY89 RECEIPTS: FY87 ACTUAL FYSS ESTIMATE FINAL BUDGET FY90 PROJECTION FY91 PROJECTION • PROPERTY TAX CHARGES FOR SERVICES 46,542 201 7,038 3,000 79,952 3,500 80,269 3,500 80,696 3,500 ROAD USE TAX 1,131,460 1 388 104 X100 1,100,290 1 146 367 1 431 822 {' - MISCELLANEOUS 754 --------- --------- 550 X550 X550 ! TOTAL 1,178,957 1,398,242 ------'-- 1,184,292• --__--_-- 1,230,686 --------- 1 516 568 i I • I N137 .� `. STREEBUDGETED FORNFY89HCE PERSONAL SERVICES: CAPITAL OUTLAY: ASPHALT OVERLAY TOTAL 0 20,000 ^-20_000 --- FTE --- FY88 FY89 $ 5.00 5.00 94,176 M.W.I -STREETS 4.00 4.00 84,136 M.W.II - STREETS SR. CLERK/TYPIST -STREETS 1.00 5.00 1.00 20,893 5.00 120,720 M.W.III - STREETS 2.00 2.00 49,391 SR. M.W. - STREETS ASST. S//UPT. - STREETS 1;50 00 1.50 19 114 *STREETI4SANITATION SUPT 20;160 28,671 OVERTIME 106,408 BENEFITS ----- ----- ----- --- TOTAL 18.5o 18.50 --572,490 *See also Refuse Collection & Landfill Operations s, } TRANSFER TO: I — f I NONE ` TOTAL r 138 i CAPITAL OUTLAY: ASPHALT OVERLAY TOTAL 0 20,000 ^-20_000 FORESTRY PROGRAM DIVISION STATEMENT PURPOSE: The Forestry Division provides quality care of established city trees by utilizing sound arboricultural practices, maintains a tree planting program for city streets and parks, advises city residents about tree and shrub planting in street rights-of-way, establishes flower beds in city parks, dispenses information to the public concerning arboricultural problems, and assists other city departments in managing insect, disease or other landscaping problems. OBJECTIVES: 1. Annually trim 1,300 street trees with Division personnel. 2. Trim or remove all known hazardous city trees with Forestry personnel when possible, or by contracted _ means when the trees are beyond Division's equipment capabilities. 3. Trim fifty percent of all specimen trees and shrubs in Hickory Hill Arboretum annually. 4. Fertilize and mulch 50% of the trees and shrubs in Hickory Hill Arboretum annually. 5. Assist city residents in making better informed arboricultural and horticultural decisions by speaking. to civic organizations within the community, and by offering a public tree maintenance seminar. 6. Annually transplant 100 trees from the Scott Boulevard nursery; 50 trees during each fall and spring planting season. 7. Computerize all service requests, street tree inventory information, and other Forestry records. PERFORMANCE MEASURES: Proj. Proj. FY84 FY85 FY86 FY87 FY88 FY89 1. No. of street trees trimmed by Division 370 1,040 1,237 1,444 1,300 1,300_ 2. No. of street trees trimmed by contract 0 69 64 74 60 50 3. No. of. trees trimmed in city parks by contract 134 75 71 77 80 70 1 4. No..of street trees planted 34 68 84 76 50 80 _ .+ Al 5. No. of trees planted beyond sidewalk 20 21 17 14 20 20 — (on private property) 6. % of division work hours spent on 21% 15% 16% 10% 17% 17% Cj flower beds 2� 7. % of Hickory Hill trees and 0% 0% 53% 46% 50% 50% shrubs trimmed and fertilized iI 139 °" i EXPENDITURES: 77,464 3,772 PERSONAL SERVICES 42,091 ---14,519 COMMODITIES 40,739 2,320 SERVICES AND CHARGES i CAPITAL OUTLAY 124,295 TOTAL --129,438 --124,467 80,639 83,996 RECEIPTS.- ECEIPTS: 42;194 44;202 :'PROPERTY PROPERTY TAX r 21389 --129,117 MISCELLANEOUS 134,749 TOTAL i I ' t I RECEIPTSEANDYEXPENDITURTESESUMMARY FY87 FY88 -- FY89 BUDGET -- ACTUAL ESTIMATE REQUEST BUDGET 69,798 3,030 74,763 3,583 77,464 3,772 77,464 3,772 42,091 ---14,519 38,436 7,685_ 40,739 2,320 401739 2,320 i 124,295 124,295 --129,438 --124,467 80,639 129,438 --124,467 140 FY89 FINAL BUDGET 122,395 -- 1,900 124,295 ssssaysaa ACTUAL ESTIMATE 127,211 123,167 2,227 1,300 129,438 --124,467 140 FY89 FINAL BUDGET 122,395 -- 1,900 124,295 ssssaysaa PROJECTION PROJECTION 127,217 132,849 1,900 1,900 129,117 134,749 mexasaasa = se,aeca,., .. DO i 91 PROJY90 ECTION PROJECTION 80,639 83,996 42;194 44;202 21389 --129,117 2,485 134,749 PROJECTION PROJECTION 127,217 132,849 1,900 1,900 129,117 134,749 mexasaasa = se,aeca,., .. FORESTRY/HORTICULTURE BUDGETED FOR FY89 PERSONAL SERVICES: CAPITAL OUTLA 100 TREES FOR NURSERY CHAIN SAW TOTAL Y: _ 1410 el _ 2,320 0 i [.1 i J: 6 'II —FORESTRY FORESTER//NO — — FTE --- FY88 FY89 $ j TEMPORARTESRTICULTURIST OVERTIME 1.00 1.00 1.00 19,031 BENEFITS 31,087 16,750 I TOTAL ----- ----- ---10,206 j I I =2_0o =2.00 77.464 I I I . TRANSFER TO: NONE �— i TOTAL r ni 141 CAPITAL OUTLA 100 TREES FOR NURSERY CHAIN SAW TOTAL Y: _ 1410 el _ 2,320 0 i [.1 i J: CEMETERY PROGRAM DIVISION STATEMENT PURPOSE: _ Provide a dignified, well-maintained setting for with lot locations, deed transactions, interments at Oakland Cemetery, assist the general public and cemetery lot Provide grounds maintenance at the Civic Center, and five five sales, and keep and maintain other City -owned up-to-date records. additional locations. properties, plus snow removal at OBJECTIVES: 1. _Continue to systematically replace the even age stand 2. Ensure that a minimum 90% of deteriorating trees within the cemetery. of of the work time 3. .Repair 110 settled graves by. June 30, 1989. of the crew is spent on cemetery maintenance. 4. Repair 120 monuments by June 30, 1989. 6. Continueafilling, grad0ingeandlseedingifsaonewuareal fors110 grave30pace89as time permits. PERFORMANCE MEASUREMENTS: 's ... FY84 FY85 FY86 FY87 Proj. FY88 Proj.: FY89 . . 1. No. of cemetery trees planted 7 No. of cemetery trees removed 4 5 5 12 8 5 2..-% of work time of crew at cemetery 89.5 4 8 3 91.3 93.2 5 5 93.3 90 90 3. .No. of cemetery graves repaired 151 145 140 _ 4. No. of monuments repaired by crew 139 140 130 110 138 130 130 120 110 i 5. No. of monuments repaired by contract 34 29 E t 27 25 15 10, 6. No, of new graves pinned out 47 72 f J 7. No. of detailed drawings of burial lots 55 28 0 0 0 8. No, of funerals per year 64 9 50 50 50 i 72 75 76 66 70 70 142 EXPENDITURES: f PERSONAL SERVICES COMMODITIES t SERVICES AND CHARGES F CAPITAL OUTLAY TRANSFERS OUT f TOTAL - I I i RECEIPTS: PROPERTY TAX BURIAL PERMITS PERPETUAL CARE TOTAL RECEIPTS ANDC CEXPENDITURES SUMMARY FY87 ACTUAL FY88 ESTIMATE -- FY89 REQUEST BUDGET -- BUDGET 61511 ri 97,059 41,670 108,395 411670 109,019 41,670 ----5,000 PROJECTION PROJECTION 6;056 104,496 110,386 110,386 115,110 120,227 11;886 10 050 21;803 6,105 21,592 22,435 23;543 -------- 0 r -----__0 3,777 375 3_777 6.- 3_777 3,777 =-126_200 --141_723 --149,670 143,729 _ 155,265 156-089 ACTUAL ESTIMATE 91,472 28,217 95,396 31,165 61511 15,162 126,200 --141,723 143 FY89 FINAL BUDGET PROJECTION PROJECTION 97,059 41,670 108,395 411670 109,019 41,670 ----5,000 5,200 5,400 --143,729 _-155,265 —_156_089 1 11 F i .d ■rm CEMETERY BUDGETED FOR FY89 PERSONAL SERVICES: CAPITAL OUTLAY: 5 REPLACEMENT TREES TOTAL TRANSFER TO: REPAY IRAN - PERPETUAL CARE TOTAL 144 3,777 ---3,777 FY88TEFY89 $ M.W.IT EMETERY 1.00 1.00 1.00 1.00 20,156 23,171 M.W.III --CCEMETERY SR. M.W. -CEMETERY 1.00 1.00 29,875 16,079 I TEMPORARIES 843 OVERTIME BENEFITS _-__- _ -_20,262 TOTAL I ----- 3.00 3_00 110,386 I I_ i i CAPITAL OUTLAY: 5 REPLACEMENT TREES TOTAL TRANSFER TO: REPAY IRAN - PERPETUAL CARE TOTAL 144 3,777 ---3,777 ' r .. 'Sf j'.•i ki Y 1 l r�-K^) riT L'r•v {"N vit rl ktY P Vs %i. 5 i A4 r! t )'t A n a r Y i:t .. .. ...':r r \ .F .. r, x r M � �: � • y 'i r. , s, t o d '•" -' LyA + : 1 t 5 a` ¢ I -( / H t W Lry'R �w N..k �{V•riK C4Hy n �✓ 1'L.tESf^LS N I✓Y� {.lA 7Y {KV HW 11< J t L \ n ' - i i- � _' r ,_ 7 ; !r l i� ad '2 �" ♦ +� i .i-� c .. t h r A.,_ r '-� P. r _f �v }L - { _ YV� {� ! J f: frir �. rt /:� ..C1l��i 4 1 �,.+.r...clj. .4 rf:Gr?. )wYYti:X +w l� '.ar !{ •l �: 1... COMIVIUNITYH'PROTECTION Police Fire Animal Control Housing Sr Inspection Services W °i POLICE ADMINISTRATION �0 PROGRAM DIVISION STATEMENT PURPOSE: The Police Administration unit provides management services for all divisions within the Police Department. It is directly responsible for the discipline, maintenance of good order, training and assignment of all members of the department. In addition, the unit is ultimately responsible for the suppression:'of _crime and delinquency, the apprehension of offenders and the enforcement of the laws and ordinances of the State and City. OBJECTIVES: 1. Maintain a comprehensive departmental training program designed to meet departmental/community needs. 2. Assure a reasonably prompt response to all citizen-generated or employee requests for assistance." 3. Continue to review departmental policies and procedures as a method to prepare for eventual national certification of the agency. r� i_ i 1 1�1 145 EXPENDITURES: PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY TOTAL RECEIPTS: PROPERTY TAX Ii ,POLICE SERVICES PROPERTY TAX TRANSFER TOTAL RECEIPTSIAND EXPENDITURESNSUMMARY r FY87 ACTUAL FY88 ESTIMATE - FY89 BUDGET -- DEPT FINAL REQUEST BUDGET FY90 FY91 Wi vl PROJECTION PROJECTION 138,248 X397 143,373 X625 153,432 152,987 159,349 166,128 ca 17,772 626 19,667 33,949 641 ' 19,749 661 19,053 687 19,794 - 4,045 0 0 p _ .p -626 =-157_043 --------_ 167,710 179,063 186,609 " ri - --188,022 --173,377 FY87 ACTUAL FY88 ESTIMATE FY89 FINAL BUDGET PROJECTION PROJECTION 1 131,026 10,023 145,429 61067 149,727 6,165 154,714 6 161,532 15,994 16,214 ---17,485 165 18,184 6;165 18,912 --157_043 --167_710 --173,377 --179_063 --186,609 i rn g�e a� c� 146 POLICE ADMINISTRATION _I BUDGETED FOR FY89 PERSONAL SERVICES: FY88TEFY89 $ 1.00 1.00 26,274 NONE 1.00 1.00 41,936 1.00 1.00 55,508 28,649 -3_00 _3_00 _=152,987 NONE TRANSFER TO: TOTAL 147 CAPITAL OUTLAY: TOTAL - 0 ADMIN. SEC. - RECORDS SUPR. CHIEFP E CHIEF POCCHE OVERTIME BENEFITS -( TOTAL l I J i I , k . i I FY88TEFY89 $ 1.00 1.00 26,274 NONE 1.00 1.00 41,936 1.00 1.00 55,508 28,649 -3_00 _3_00 _=152,987 NONE TRANSFER TO: TOTAL 147 CAPITAL OUTLAY: TOTAL - 0 POLICE PATROL PROGRAM DIVISION STATEMENT PURPOSE: The Patrol Division provides general police services in Iowa City. These tasks include accident investiga- tion; speed and traffic control; preliminary and some follow-up criminal investigation; general crime suppression control and the provision of a great number of routine public services such as unlocks, el ambulance call assistance, fire calls, routine transports and deliveries, and parking responses. w " .OBJECTIVES: 1. Directed patrol activities will be continued and strengthened as a substitute for random patrol. Directed -patrol will be aimed at the reduction of auto accidents and the suppression and reduction of selected crimes and acts of delinquency occasioned by patrol needs as indicated by called for services _ (CFS) in the several patrol districts. PERFORMANCE MEASUREMENTS: Performance will be measured by comparison of called for services (CFS) to arrests, citations and tickets (ACT) issued; and also be an historical comparison of reported motor vehicle accidents. Called for Services (CFS) Compared to Arrests Citations and Tickets (ACT) Issued i Quarter CPS FY84 ACT CFS FY85 ACT CFS FY86 ACT CFS FY87 ACT CFS FY88 ACT CFS FY89 ACT 1 9219 8131 9493 7660 8803 8723 8363 8948 7504 8923 -- - - 2 8326 9023 8857 10,148 8371 9443 '6971 8712 - - -- -- 3 7511 10,119 8060 9833 6434 11,004 6584 10,866 - - - - 4 8515 6208 9114 8353 8352 10 543 7625 8978 -- -- - -19:X3 Total 3T57T-33,-6T n-, W-75-, 3T 9b0 VY'Tb 3T564 - *Computer run starts. New method of computing activities through a combining of responses. �I i r� 11 - 148 ''y I. Reported Motor Vehicle Accidents i _ puarter FY81 FY83 FY83 FY84 FY85 FY86 �1 1 FY87 FY88 FY89 721 767 571 656 678 685 608 621 2 668 684 653 757 730 650 640 615 679 536 665 709 567 613 l 4 703 532 578 553 626 — 521 541 - � Total2,707 2 ,707 2,662 2,338 2,631 2,743 2,423 -- 2,402 — — A i I � 1 , C` 'J 149 1.A POLICE PATROL 0 RECEIPTS AND EXPENDITURES SUMMARY - -- FY89 BUDGET -- FY87 FY88 DEPT FINAL FY90 FY91 EXPENDITURES: ACTUAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION w PERSONAL SERVICES 1,580,519 1,690,135 1,799,592 1,793,361 1,869,197 1,950,778 COMMODITIES 53,369 74,124 73,856 51,056 54,052 58,458 E SERVICES AND CHARGES 63,827 81,601 66,512 64,512 66,671 69,587 CAPITAL OUTLAY 59,644 93,220 128,065 105,590 108,532 112,571 w TOTAL 1,757,359 - - 1,939,080 - - 2,068,025 2,014,519 - - - - 2,098,452 -- 2,191,394 - --------- FY87 FY88 FINAL FY90 FY91 RECEIPTS: ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION �- PROPERTY TAX 1,416,667 1,592,911 1,639,932 1,711,828 1,792,297 _ 1 POLICE SERVICES 14,457 13,825 17,555 17,555 17,555 "! MOTEL TAX 109,857 105,270 112,200 114,444 116,732 PROPERTY TAX TRANSFER 216,378 227,074 244,832 254,625 264,810 TOTAL 1,757,359 1,939,080 2,014,519 2,098,452 2,191,394 --------- -------- --------- ---- i 150 0 POLICE PATROL BUDGETED FOR FY89 PERSONAL SERVICES: CAPITAL OUTLAY: FY88TEFY89 $ POLICE OFFICER 37.00 37.00 6.00 1,065,386 221,029 3 TYPEWRITERS PISTOLS & HOLSTERS 2,190 7,500 POLICE SERGEANT POLICE CAPTAIN 6.00 2.00 2.00 79,685 SQUAD ROOM FURNITURE 7 PATROL VEHICLES 1,500 80,500 OVERTIME 50,000 372,761 REPLACE 1 4X4 VEHICLE 1 BENEFITS 4 500 ---13,900 SPECIAL BEN. (POLICE & FIRE) ----- _ _ ----- I--- TOTAL -105,5_9_0 TOTAL 45.00 45.00 1,793,361 ---- NONE TRANSFER TO: TOTAL 151 0 CRIMINAL INVESTIGATION PROGRAM DIVISION STATEMENT PURPOSE: The Criminal Investigation Division of the Iowa City Police Department performs initial and follow-up investigations on all felonies and most serious misdemeanors. The Division attempts to ensure the arrest of j all offenders in these crimes or the clearance of offenses throu h ' t" V roves igatnve processes. OBJECTIVES: I. Provide investigative and referral services that equal or surpass the level provided in FY88. 2. Continue to provide "quick response," on-call personnel for investigative services and .line unit support. 3. Improve protection consultation to business and neighborhood units. PERFORMANCE MEASUREMENTS: 1. The number of cases assigned to the Division will be compared to the clearance rate as measured by arrest and investigative clearance. These do not reflect nature or seriousness of crime. Investigations Assigned (A) as Compared to Clearance Rates (C) I Quarter (A) FY84 (C) (A) FY85 (C) (A) FY86 (C) (A) FY87 . (C) (A) FY88 (C) (A) FY89 (C) 1 163 87 289 171 284 161 304 206 228 173 2 219 143 261 168 271 173 283 213 3, 251 174 317 182 321 192 319 209 I — 4 301 183 308 9 311 190 314 217 - — Total �5i3T j i, !7 r 152 1.A EXPENDITURES: RECEIPTSPOLICE CRIMINAL AND EXPENDITURESINVESTIGATION FY87FY88 PERSONAL SERVICES DEPT9 COMMODITIES FY90 D CHARGES ACTUAL CAPITAL OUTLAY REQUEST TOTAL .J PROJECTION I 230,430 3,102 I RECEIPTS: . 254,500 3,466 265,762 3,603 PROPERTY TAX 5,989 _ 10,000 5,005 28,520 PROPERTY TAX TRANSFER 5,217 13,175_ TOTAL yJ 249_521 I 267_448 276_358 288=503. i RECEIPTSPOLICE CRIMINAL AND EXPENDITURESINVESTIGATION FY87FY88 ESTIMATE DEPT9 BUDGET FY90 FY91 ACTUAL ESTIMATE REQUEST BUDGET PROTECTION PROJECTION 228,241 2,211 230,430 3,102 244,963 3,363 244,120 3,363 254,500 3,466 265,762 3,603 4,026 ___19,677 5,989 _ 10,000 5,005 28,520 5,005 14,960 5,217 13,175_ 5,489 13,649 254,155 249_521 281,851 267_448 276_358 288=503. ACTUAL ESTIMATE 223,654 218,744 30,501 30,777 254,155 249,521 276,358 288,503 153 PY89 FINAL BUDGET 234,363 33,085 267,448 PROJECTION PROJECTION 234:408 235:785 276,358 288,503 PERSONAL SERVICES: POLICE OFFICER POLICE SERGEANT BENEFITS SPECIAL BEN. (POLICE & FIRE) TOTAL POLICE BUDGETED INVESTIGATION 6.00 6.00 244,120 NONE TRANSFER TO: TOTAL 154 o, CAPITAL OUTLAY: j el 1 UNMARKED VEHICLE 11,600 REPLACE 2 CAMERAS 4 FINGERPRINT KITS Boo 1,460 2 TYPEWRITERS 600 2 BINOCULARS TOTAL 14,960 0 0 FY88TEFY89 $ 5.00 5.00 147,640 1.00 1.00 34;000 51,910 3,600 6.00 6.00 244,120 NONE TRANSFER TO: TOTAL 154 o, CAPITAL OUTLAY: j el 1 UNMARKED VEHICLE 11,600 REPLACE 2 CAMERAS 4 FINGERPRINT KITS Boo 1,460 2 TYPEWRITERS 600 2 BINOCULARS TOTAL 14,960 0 0 RECORDS & IDENTIFICATION PROGRAM DIVISION STATEMENTNIS PURPOSE: Records and identification maintains documentation of all departmental activities; makes available statis- tical summaries, as needed; retains records required by state and federal law; assures staffing of radio and telephone communications; and performs polygraphic, photographic and other identification services as needed. _i OBJECTIVES: i .. 1. Produce timely and accurate reports and necessary statistics required for operational purposes and as demanded bylaw. ! 2. Continue to update and improve computerized records system to gain greater useful output .from the _ system. ; PERFORMANCE MEASUREMENTS: The number of actual reports and records generated in prior years will be compared to the total generated in FY89 as a positive appraisal of work product. In addition, a similar process will be used to evaluate internally and externally generated requests for documents, records and identification services usage. Documents Filed (OF) & Reports Re7.quested b all Agencies _(Reg.) Quarter DF FY85 Req. OF FY86 Req. OF FY87 Req. OF FY88 Req. OF FY89 Req. 1 ._ 38,117 2,191 39,000 2,600 40,653 3,047 41,674 3,189 -- - 2.. 39,6162,380 41,764 2,937 40,792 3,134 -- 3 38,192 3,251 39,712 2,903 41,756 3,418 4 3636 14T49tO8�1T133 40,251SIf 7P7—I11163I 39 894 2,919 T6�095—T23I8 155 EXPENDITURES: PERSONAL SERVICES AND CHARGES CAPITAL OUTLAY TOTAL POLICE RECORDS & IDENT. RECEIPTS AND EXPENDITURES SUMMARY S FY87 ACTUAL FY88 ESTIMATE -- FY89 DEPT REQUEST BUDGET -- FINAL BUDGET FY90 PROJECTION FY91 PROTECTION IL 220,837 31119 235,363 51758 251,370 51983 251,370 5,983 262,108 6,164 273,737 --360,358 441880 449 24,521 26,508_ 38,545 72,540 38,545 64,460 39,824 28,910 - 6,411 41,547 ----- 28,427 91, --269,285 --292_150 --368_438 --360_358 --337,006 350,122 ; FY87 ACTUAL 266,650 2,635 269;285 156 �' FY89i FY88 ESTIMATE FINAL BUDGET FY90 PROJECTION FY91 PROJECTION 289,051 ----3,099 357,259 ----3,099 333,907 3,099 3471023 .3,099! 292,150 --360,358 337,006 350,122` i j 1 156 �' POLICE RECORDS & IDENT. F BUDGETED FOR FY89 ` V PERSONAL SERVICES: CAPITAL OUTLAY: --- FTE --- FY88 FY89 $ CLERK/CETYPIST - POLICE RECORDS 2.00 2.00 39,700 C.O.P.'S SOFTWARE UPGRADE 3,000 _I POLI DESK CLERK 2.00 2.00 41,786 COMPUTER PURCHASE/REPLACEMENT 22,000 SR.CLERK/TYPIST-POLICE RECORD 1.00 1.00 21,414 40 -TRACK LINE RECORDER 35,000 _ POLICE DISPATCHER 3.00 3.00 64,534 REVISING CRIME REPORT SOFTWARE 3,000 SR -RADIO DISPATCHER -POLICE 1.00 1.00 24,603 2 ELECTRIC TYPEWRITERS 1,460 POLICE DESK CLERK (PT) .50 .50 9,405 ------- TEMPORARIES 1'500 TOTAL 64,460 OVERTIME BENEFITS 47,748 j - TOTAL 9.50 9.50 251,370 i I. TRANSFER TO: 1 NONE 0 j TOTAL 0 i i 157 M l ADULT CROSSING GUARD PROGRAM PURPOSE: PROGRAM DIVISION STATEMENT .w :j i. Provide an adult crossing guard at particularly hazardous i OBJECTIVE: crossings used by school children. I• As nearly as or dangerous. possible, assure the safe crossing of school children at crossings deemed to be difficultW PERFORMANCE MEASUREMENTS: e Number of Guards Regularly Employed + the Number of Requests for Additional Guards _ 1 School year and Disposition of Requests Regulars 1979-80 Requests and Dispositions 1980-81 1981-82 12 + I supervisor 2 1 temporary added 12 + I supervisor i 1982-83 1983-84 9 & no supervisor O 0 9 & no supervisor I none added j : 1984-85- 9 & no supervisor I none added O 1985-86 10 & no supervisor none added 1986-87 10 & no supervisor 01 O added 1987-88 10 & no supervisor 9 & 0 - I 1988-89 no supervisor U may reduce by 1 as a result of Sig nalization 10 + 1 Temporary 0 9 — 2 1 + I temporary i y 7, i { ti s' ci .. 158 i,i 'Y SCHOOL CROSSING GUARDS RECEIPTS AND EXPENDITURES SUMMARY -- FY89 BUDGET -- _ .EXPENDITURES: ACTUAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION PERSONAL SERVICES 25,590 29,800 32,226 35,726 34,360 35,735 COMMODITIES 25 250 250 250 258 268 SERVICES AND CHARGES 0 ---0 ------__0 0 0 { TOTAL ----2,968 -- 28,583 --30_050 ---32,476 ---35,976 ---34_618 ---36_003 FY89 FY87 FY88 FINAL FY90 FY91 f RECEIPTS: ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION PROPERTY TAX -- 28,583 -- 30,050 ---35,976 ---34,618 36,003, f TOTAL 28,583 --------- 30,050 --------- 35,976 _________ 34,618 --------- 36,003 i J 159 PERSONAL SERVICES: SCHOOL CROSSING GUARDS BUDGETED FOR FY89 --- FTE --- FY88 FY89 $ 32,300 NONE 3,426 ----- ----- -----'�-- .00 .00 35,726 NONE TRANSFER TO: TOTAL 160 CAPITAL OUTLAY: TOTAL FIRE DEPARTMENT PROGRAM DIVISION STATEMENT OBJECTIVES: �O . 1. Minimize the number of fire education efforts. starts by a timely and well -coordinated response PURPOSE: the Fire Department is to reduce the risk of death, injury, To fulfill and/or property loss to this purpose, the `_Minimize loss_ of life and The purpose of residents of Iowa City from fire, medical emergency, or comnunity disaster. easwicode v . videstae Depa tm nated wcomnunirdithroughndpreventative oactivitiieesrs uch enforcementanandenpublic 3.. safety of departmental operations through continued training and education of _ education programs. Increase the effectiveness OBJECTIVES: in Iowa City through code development, code enforcement, and public 1. Minimize the number of fire education efforts. starts by a timely and well -coordinated response to fires and _ 2. `_Minimize loss_ of life and property providing and v . medical emergencies. fatal heart attack through public education efforts targeted at city employees c 3.. Reduce the risk of `.citizens in general. of departmental operations through continued training and education of 4.' Increase the effectiveness y f 5. departmental personnel. ''Continue computerization of Fire Department records. with hazardous materials incidents that may occur in Iowa City. ,., 6.,; Develop the ability to deal effectively ,l E � J r: i�i 161 PERFORMANCE MEASUREMENTS: Actual FY83 Actual FY84 Actual FY85 Actual Actual Proj. Proj. Total Responses 1,293 FY86 FY87 FY88 FY89 Fire Responses Actual Fires 907 1,453 1,047 1,581 1,079 1, 272 760 1.354 1,391 1,391 E 291 329 284 298 927 288 944 299 944 299 aj ! j Medical Emergencies Total Fire Loss ;1,165,524 386 406 ;664,949 502 56$12.61 512 427 447 447 Loss Per Capita $22.85 b13.04 512.61 ;507,966 ;9.96 ;233,922 ;512,514 ;512,514 Loss Per Fire ;3,924 ;4.59 $10.05 $10.05 Avg. Response Time (Min) 3.3 ;2,021 3.5 ;2,265 3.4 ;1,705 ;812 $1,700 ;1,700 Fires Per 1,000.. 5.8 6.5 5.6 3.0 5.8 3.4 5.6 3.3 3.3 Suspicious or 5.9 5.9 ^ Incendiary Fires Inspections 44 2,789 26 33 31 36 r Reinspections 2,506 2,024 2 859 2 561 2,548 2,548 * aoo soo CPR classes Public Education * 39 24 73 38 45 45 Demonstrations * Firefighter 159 143 150 150 Training/Month 14.3 14.2 14.5 14.3 13.2 14 14 *Date not available. The above measurements provide a general sense department effectiveness is difficult to of the effectiveness of departmental operation. Fire lives saved, and/or property measure saved by departmental quantitatively. The actions actual numbers of fires prevented, can never really be determined. P 162 1; < FIRE DEPARTMENT RECEIPTS AND EXPENDITURES SUMMARY PROJECTION i EXPENDITURES: FY88 ESTIMATE PERSONALSERVICES FY87 COMMODITIES DEPT SERVICES AND CHARGES FY90 ,CAPITAL OUTLAY _ TRANSFERS OUT _ TOTAL PROJECTION PROJECTION i.A 1,952,288 M 2,034,224 J RECEIPTS• 41,067 PROPERTY TAX 40,930 LICENSES & PERMITS 36,279 CHARGES FOR SERVICES 69,029 UNIVERSITY FIRE CONTRACT 155,376 FEDERAL REVENUE SHARING 162,937 MISCELLANEOUSTRANSFER J 489,061 57,246 TOTAL 15,080 6,550 0 0 JJ 0 0 0 FIRE DEPARTMENT RECEIPTS AND EXPENDITURES SUMMARY 163 FY90 FY91 PROJECTION PROJECTION -- FY89 BUDGET -- FY88 ESTIMATE FINAL BUDGET FY87 FY88 DEPT FINAL FY90 FY91 ACTUAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION 1,892,006 1,952,288 2,044,533 2,034,224 2,120,570 2,214,119 41,067 33,190 40,930 41,430 36,279 38,140 69,029 58,319 155,376 124,998 162,937 171,075 32,630 489,061 57,246 32,530 15,080 6,550 0 0 0 0 0 0 --------- 2,034,732 --------- 2,532,858 --------- 2,298,085 --------- 2,233,182 2,334,866 2,429,884 _________ _________ ========= ========= _________ ========= 163 FY90 FY91 PROJECTION PROJECTION FY89 FY87 ACTUAL FY88 ESTIMATE FINAL BUDGET 11259,762 774 1'802 391,097 374,782 81317 1,265,021 2'602 418,371 401,752 99 1,390,948 428,832 410,137 78 2,034,732 2,532,858 2,233,182 163 FY90 FY91 PROJECTION PROJECTION 1,454,713 1,510,561 2,385 2,385 450,346 0 472,454 0 426,542 443,604 78 78 2,334,866 2,429,884 FIRE DEPARTMENT BUDGETED FOR FY89 PERSONAL SERVICES: CAPITAL OUTLAY: TOTAL I 1,500 4,770 3,600 280 1,200 2,000 840 500 i 9;050 1'980 —_ 1,360 32,530 i -i --- FTE --- FY88 FY89 $ FIREFIGHTER 36.00 36.00 928,732 FIRE LIEUTENANT 6.00 6.00 171,678 FIRE CAPTAIN 3.00 3.00 93,492 ADMINISTRATIVE CLERK/TYPIST 1.00 1.00 21;305 FIRE MARSHAL 1.00 1.00 36,145 BATTALION CHIEF 3.00 3.00 118,341 FIRE CHIEF 1.00 1.00 50,421 ._TEMPORARIES _ 400 OVERTIME 12,700 FLSA OVERTIME 12,600 BENEFITS 560,635 SPECIAL;BEN.(POLICE & FIRE) _ 27,775 TOTAL 51_00 51.00 2,034,224 , i.: 1 . TRANSFER TO: NONE TOTAL I r . i 164 CAPITAL OUTLAY: TOTAL I 1,500 4,770 3,600 280 1,200 2,000 840 500 i 9;050 1'980 —_ 1,360 32,530 i -i 1; ANIMAL CONTROL PROGRAM DIVISION STATEMENT t_10 V PURPOSE: Provide community protection and animal services through administration of the Animal Control Ordinance, effective enforcement, progressive shelter management and community education, and continue to effec- tively administer the City's computerized pet licensing system thereby increasing revenues while responding to the community's need for a simple and convenient program. OBJECTIVES: 1. Maintain current level of service to the public with present number of employees and operating hours._ 2. Work towards comprehensive renovation plan for Animal Shelter facility. j 3.Continue to expand public education programs, materials and media exposure. PERFORMANCE MEASUREMENTS: i ! Number of Licenses sold and Revenue (L = Licenses, R = Revenue) Quarter (L) FY84 (R) (L) FY85 (R) (L) FY86 (R) (L) FY87 (R) (L) FY88 (R) (L) FY89 (R) 1 271/$ 1,322 295/$ 1,054 242/$ 849 233/$ 1,492 290/$1,885.25 - - 2 569/$ 2,656 284/$ 1,128 217/$ 1,302 133/$ 961 - - 3 1,894/$ 7,850 2,043/$ 9,127 2,034414,382 1855/$12,576 - - - - J -.. 4 Total 297/$ 1,143 3,03 12,971 278/$ 1 687 2,900 432/$ 3 509 2,925 0,0 2 444/$ 3,415 - - - 2 76-6-5Tff FW ,9 I Education Programs Presented: Children & Adults Reached i FY88 (Projected) FY89;(Projected) No. of Programs No. People 11 Year 14 FY81 11 FY82 13 365 FY83 425 10 FY84 13 FY85 7 FY86 5 250 FY67 FY88 (Projected) FY89;(Projected) No. of Programs No. People 11 379 14 420 11 490 13 365 15 425 10 250 13 567 7 300 5 250 165 i Citizen Generated Responses for Service 235 -- 310 TOV_ . a quarter FY83 FY84 FY85 FY86 1 352 301 317 281 166 2 268 251 229 193 3- 279 220 225 220 4 305 273 280 275 j TBT rw T;W w FY87 FY88 FY89 243 320 —' 248 -- 235 -- 310 TOV_ . i N 166 w ANIMAL CONTROL O�p µ' RECEIPTS AND EXPENDITURES SUMMARY -- FY89 BUDGET -- FY87 FY88 DEPT FINAL FY90 FY91 EXPENDITURES: ACTUAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION - PERSONAL SERVICES 108,410 113,129 117,467 117,467 122,383 127,645 COMMODITIES 51212 5,622 6,601 6,436 6,659 6,968 SERVICES AND CHARGES 13,295 11,933 13,765 13,765 14,210 14,756 CAPITAL OUTLAY 5,458 13,700 0 0 0 0 TRANSFERS OUT 0 --------- 0 --------- 0 20,500 --------- --------- 20,500 20,500 TOTAL 132,375 144,384 137,833 158,168 --------- 163,752 --------- 169,869 i j _. RECEIPTS: FY87 ACTUAL FY88 ESTIMATE FINAL BUDGET FY90 PROJECTION FY91 PROJECTION PROPERTY TAX 101,410 113,151 116,638 122,222 128,339 ANIMAL IMPOUNDING & BOARD 30,965 31,233 41,530 41,530 41,530 - TOTAL 132,375 ----'-____ 144,384 158,168 163 752 169 869 _________ J i 167 PERSONAL SERVICES: ANIMAL CONTROL BUDGETED FOR FY89 --- FTE --- FY88 FY89 $ 3.00 3.00 65,061 NONE 1.00 1.00 30,534 1,200 19,824 4.00 4.00 117,467 TRANSFER TO: REPAY IRAN FROM LANDFILL TOTAL 168 CAPITAL OUTLAY: ^I 0 TOTAL 0 w t� 20,500 20,500 i I ;j i Mi t tI LW HOUSING AND INSPECTION SERVICES ADMINISTRATION PROGRAM DIVISION STATEMENT PURPOSE: j Provide supervisory and clerical support for the Department of Housing & Inspection Services and the appropriate boards and commissions related to the department including the Electrical Board, Plumbing i Board, Housing Commission and Board of Appeals. ^ OBJECTIVES: 1. Assist all divisions within the department in meeting their objectives and promote a higher degree of ' supervisory, administrative and professional development and performance by all division heads. ? t r { IM PERFORMANCE.MEASURES: ., 1. Submit all Federal, State, and local reports as required. 2. Implement departmental policies and programs consistent with City Council goals and objectives, the V Comprehensive Plan and programs of the various Boards and Commissions. 3. Completion of all assigned projects and schedules prescribed by the City Manager. �i.,. 4. Report on a regular basis the activity of all divisions indicating inspection and enforcement activi- ties in administering the Building, Housing, Fire, Electrical, Plumbing, Nuisance, and Zoning Codes. i i i. j' 1 169 i 1;% EXPENDITURES: RECEIPTS ANDAEXPENDITUURESNSUMMARY 11 FY87 ACTUAL PERSONAL SERVICES -- FY89 BUDGET -- REQUEST BUDGET COMMODITIES SERVICES AND CHARGES Illi CAPITAL OUTLAY TOTAL PROJECTION RECEIPTS: 70,145 PROPERTY TAX I HOUSING PERMITS & INSPECT 87,932 TOTAL 7,768 0 978 8,110 7,8609 RECEIPTS ANDAEXPENDITUURESNSUMMARY 11 FY87 ACTUAL FY88 ESTIMATE -- FY89 BUDGET -- REQUEST BUDGET w 5� PROJECTION PROJECTION 70,145 77 80,863 80'863 84 888 87,932 s� 7,768 0 978 8,110 7,8609 8,1390 8,490 y --- _ _5_900 _—_90,75789 --_--__ --- 764 ---9 514 8 ---89,764 ' _ ----- ---- 93,246 --------- 97,354 ; FY87 ACTUAL FY88FY89 ESTIMATE FINAL BUDGET I PROJECTION PROJECTION 78365 X336 90'422 89'350 92'350 97,350 ---78,701------- --_90,757 - 89,514 ---93 246 r --------- 97,354 i 170 i; - PERSONAL SERVICES: NONE H.I.S. ADMINISTRATION BUDGETED FOR FY89 --- FTE --- FY88 FY89 $ 1.00 1.00 22,783 NONE 1.00 1.00 431950 ___ _ _____ --- 13_839 2.00 2.00 80,782 TRANSFER TO: TOTAL 171 CAPITAL OUTLAY: TOTAL 0 i BUILDING INSPECTION PROGRAM DIVISION STATEMENT PURPOSE: Provide required inspection, permitting, licensing and enforcement measures as required by all City regula- tory codes and the State regulatory codes; provides assistance to the City Clerk in inspections for liquor licenses, dance permits and smoking ordinance; assists the City Manager and Council in developing new ordinances; and provides technical support to housing inspectors and federally assisted housing programs. Maintain a consistent level of enforcement of all codes regulated by this division and research, develop and enforce codes and ordinances consistent with the intent and policy of the City Council.* OBJECTIVES: 1. Conduct plan reviews for all but the most complex plans within 7 days after receipt of applications. 2. Maintain and provide the public with information on building safety. Respond -in a timely manner to all citizens' questions/complaints concerning Code requirements. PERFORMANCE MEASURES: FY84 FY85 FY86 FY87 Ist Qtr. FY88 Number of sign permits -- -- 451 220 429 377 449 - 94 149 Number of electrical permits -- 217 186 255 60 Number of plumbing permits Number of mechanical permits -- -- 200 153 167 85 Number of building permits Dollar amount 367 $33,780,250 457 $20,856,318 444 $25,370,523 524 $20,168,305 144' $6,918,754 Number of field inspections 4,208 392 5,009 485 4,496 528 5,345 558 1,372 158 Number of, plans checked Average turnaround time 6 days 5 days 5 days 5 days 5 days Number of complaints 296 244 221 348 197 380 333 59 58 Number of violation orders 64 100 298 210 325 58 Number of compliances Cost''of administration of program 165,305 148,835 163,080 170,145 160,479 47,935 47,440 Revenues generated 240,989 126,748 85.2% 141,949 87% 94.3% 99% k Revenues as % of operating cost 146% nl i *The interrelation of the number of permits issued, the complexity of construction projects, the shift in� priorities of the Council and administration, and the expansion of enforcement responsibilities caused by new codes and ordinances will affect the quantity of attention to any one aspect of code enforcement. 1 172 '" EXPENDITURES: PERSONAL SERVICES 173 COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY i TOTAL 1 RECEIPTS AND EXPENDITURES SUMMARY I - RECEIPTS: PROPERTY TAX BUDGET BUILDING PERMITS 6 INSPEC TOTAL FY88 DEPT9 FY90 i ACTUAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION 173 BUILDING INSPECTION RECEIPTS AND EXPENDITURES SUMMARY BUDGET FY87 FY88 DEPT9 FY90 FY91 ACTUAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION 156,263 164,710 174,532 174,532 182,027 190,165 1,730 1,564 2,740 2,740 2,822 2,935 12,256 17,480 15,149 12,849 15,692 15,302 0 0 0 0 0 0 170,249 183,754 192,421 190,121 200,541 208,402 FY89 FY87 FY88 FINAL FY90 FY91 ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION 9,769 26,865 29,248 41,028 47,529 160,480 --------- 156,889 --------- 160,873 --------- 159,513 160,873 --------' 170,249 183,754 190,121 --------- 200,541 208,402 ccacc-xas cccaxccva ccccaaxxa sysvaaava asaxaaasv .. 173 PERSONAL SERVICES: NONE BUILDING INSPECTION BUDGETED FOR FY89 --- FTE --- i FY88 FY89 $ 4.00 4.00 107,612 NONE 1.00 1.00 33,798 0 150 ----- ----- 32,972 -5_00 -5_00 --174,532 TRANSFER TO: TOTAL 174 CAPITAL OUTLAY: TOTAL i w . 0 tl i { I L - HOUSING INSPECTION PROGRAM DIVISION STATEMENT PURPOSE: Ensure that housing facilities are of the quality necessary to protect and promote the health, safety, and welfare of not only those persons utilizing these facilities, but the general public as well through the enforcement of the Housing Code by the inspection of rental units. Investigate citizen complaints to the satisfaction of the community and provide licensing of rental units as prescribed by the Housing Code. OBJECTIVES: I. Ensure that the quality of, rental housing and owner -occupied housing will not deteriorate from the level which has been achieved to date. i- — 2. Assure by inspection, enforcement and education that hazardous conditions which contribute to loss of life and property by fire are eliminated. ;1 3. Inspect all rental property in the community; multi -family every two years; duplex every three years; and single family every four years. _ 4. Provide technical assistance to the Housing Commission, Board of Housing Appeals, City. Manager, City Council and other departments. 5.Respond to citizen questions concerning Housing Code Enforcement. 6. Provide information and assistance to citizens appealing enforcement decisions. 7. Investigate and resolve citizen complaints. 8. Hold meetings with other organizations within the community concerning Housing Code enforcement regulations and procedures, e.g. Protective Association of Tenants, Board of Realtors. 9. Provide training seminars for members of the Board of Housing Appeals. J 'PERFORMANCE MEASURES: 1st qtr. I Inspections: a, licensing inspections _ b. complaint inspections c, request inspections No: of reinspections No: of violation orders Emergency orders issued Certificate of Structure Compliance Rental permits issued Referrals to Legal Court filings Rent escrow certification i �b V FY82 FY83 FY84 FY85 FY86 FY87 FY88 - 868 946 827 880 937 343 - 121 209 132 122 203 36 - 26 11 3 9 12 5 - - 1808 1365 1350 1499 512 657 690 800 603 645 701 261 56 199 299 120 198 461 151 468 853 477 214 88 78 9 479 853 762 713 848 843 253 1 11 11 10 28 18 6 . 1 6 13 2 10 20 2 0 4 4 11 0 0 0 175 FY82 FY83 FY84 FY85 1st Qtr. FY86 FY87 FY88 Appeals:* _ Total No.. 44 181 100 70 30 11 2 Upheld 36 168 92 57 13 11 2 Variance 5 9 8 56 15 0 0 Deferred 3 4 0 5 0 0 0 .Cost of administration of program $87,133 $89,566 $99,764 $105,807 $108,771 $116,295 25,211 Revenues generated $48,778 $51,516 $59,895 $36,515 $54,972 $81,700 $28,011. Revenue, as a.% of operating cost 57% 57% 60% 35% 51% 70% 111% + 'The City established a one-time Certificate of Structural Compliance requirement which resulted in a number..' of,;appeals,in-FY83,,FY84 and FY85. ,higher, � 1 s `M� e• wi 176 �" LIR RECEIPTS AND EXPENDITURES: ACTUAL FY88 ESTIMATE FY8FY87 9 BUFINA DEPTL FY90 FY91 REQUEST BUDGET PROJECTION PROJECTION PERSONAL SERVICES COMMODITIES 106,074 111,591 119,397 119,397 124,519 130,079 -`SERVICES AND CHARGES CAPITAL OUTLAY 744 8,002 1,105 10,522 815 815 10,807 10,005 839 10,078 872 10,697 __ _1,475 ____ 200 525_ 525_ 5_41 563 TOTAL 116,295 --123_418 _ 142,211 I, --131_544 --130,742 --135,977 - � RECEIPTS: ACTUAL ESTIMATE FY89 BUDGET PROJECTION PROJECTION PROPERTY TAX HOUSING PERMITS & INSPECT 34,473 81822 82,364 82 925 53,052 59,28g6 -----�--- --------- 82,925 82,925 TOTAL 116_ ===a_,295=_= as123,418 __ _�_ 142,211 --130,74=2--135,977 aaaaaasaa vaaaaaaaa - r� y 177. I PERSONAL SERVICES: HOUSINBUDGETEDTFOR SERVICES --- FTE --- FY88 FY89 $ 1.00 1.00 20,893 3.00 3.00 75,612 22,892 NONE 4.00 4.00 119,397 ---- -------------- ---- ----- --------- TRANSFER TO: TOTAL 178 CAPITAL OUTLAY: i Q 1 OFFICE CHAIR 245 i� 1 4—DRAWER FILE CABINET 280 TOTAL 525 HOUSING COMMISSION/BOARD OF APPEALS 1 PROGRAM DIVISION STATEMENT �^( PURPOSE: The purpose of the Housing Commission is to promote clean, decent and safe housing for the residents of Iowa City and act as the Board of Appeals for the Housing Code. The Commission will study, investigate and make recommendations to the City Council on matters relating to fulfillment of the Commission's purpose.* This will be accomplished by regular monthly meetings and special meetings as may be necessary. Appeals will be heard as soon as practical. OBJECTIVES: 1. Number of meetings held 14 2. Recommendations to City Council 18 15 9 10 12 12 j.„ 3. Number of units assisted 486 500 520 599 655 705 L 4: .Number of, appeals heard 100 70 30 I1 10 8 5:Housing Rehabilitation: Comprehensive Home Improvement Loans 10 6 4 14 14 14 .: Rental Rehabilitation -- 6 13 ' 14 14 14 *The Housing Commission has continued to be involved with meeting the housing needs of elderly and low-income residents by means of the Shared Housing and Leased Housing Programs. Applications were endorsed and submitted for an additional 56 Section 8 Existing Housing Vouchers. The Commission will continue to encourage private participation in efforts to achieve clean, decent and safe housing for residents and to recommend to Council actions which will alleviate housing concerns in the community. It is anticipated, that applications will be submitted for 50 additional Section 8 Existing units (either vouchers or certificates). i 179 J 1. The Commission will have a continuing role in overviewing the Section 8 and Public Housing from HUD Programs and will assist in obtaining additional units as funding availability permits. 2. Aggressively pursue additional units of subsidized housing. enterprise participation in federally assisted housing pro- 3. Continue to study and encourage private fgrams. I 4. Hear appeals as necessary to ensure fair and impartial interpretations and enforcement of the Housing k i 5. Code. Continue to make recommendations for Housing Code amendments as considered appropriate. ti I. 6.. Continue to seek new housing opportunities for Iowa Citians. 7. 8. Continued support for the Shared Housing Programs' Continue review/approval of loan applications for Housing Rehabilitation Programs. I: i PERFORMANCE MEASUREMENTS: Proj. FY84 FY85 FY86 FY81 FY88 Proj FY89 I W10 II 12 12 12 1. Number of meetings held 14 2. Recommendations to City Council 18 15 9 10 12 12 j.„ 3. Number of units assisted 486 500 520 599 655 705 L 4: .Number of, appeals heard 100 70 30 I1 10 8 5:Housing Rehabilitation: Comprehensive Home Improvement Loans 10 6 4 14 14 14 .: Rental Rehabilitation -- 6 13 ' 14 14 14 *The Housing Commission has continued to be involved with meeting the housing needs of elderly and low-income residents by means of the Shared Housing and Leased Housing Programs. Applications were endorsed and submitted for an additional 56 Section 8 Existing Housing Vouchers. The Commission will continue to encourage private participation in efforts to achieve clean, decent and safe housing for residents and to recommend to Council actions which will alleviate housing concerns in the community. It is anticipated, that applications will be submitted for 50 additional Section 8 Existing units (either vouchers or certificates). i 179 J .. .e.:A.hn_r1:..,..tM1 .. ?.:1� � .:if+: . :..�..._c .ra a, a... a.w. wu.. -yw. �.e._.. '1 L. '..o{.rv.:.p ....inn.. . .... i.....i�: ': 'ap. -. .v.' .,...._. x`11 � ... .. .. i _ - .. a i� .. .... ... _ !. .:.:.�.. .,.u.:.w a a .: .a...i ...'au u� I - .e .�: 4..:.. ..nln-_. a.. <n ..... !. L�.a_ •ti�:R S RECREATION PROGRAM DIVISION STATEMENT Oo PURPOSE: The Recreation Division provides a variety of leisure time recreational services to all populations, including organized activities and supervised The play. professional staff of the Recreation Division provides purposeful recreation programming by utilizing departmental and other community facilities. Division strives to The cooperate with all agencies and to coordinate activities with other recreational organizations in order to expand leisure time opportunities for the community. The underlying goal of the Recreation Division is to provide a high qu ality level of leisure time opportunities, increase the number of people served, improve the quality of program delivery and advocate the benefits of recreational involvement to the general public. OBJECTIVES: .•a 1. 'Develop an informational brochure for the general public describing the Special Populations Involvement services, eligibility and policies. iprogram, 2. UUevelop an informational brochure for use by affiliate groups and organizations outlining policies and procedures of the Division. 3. Continue to increase the number of volunteers utilized by introducing them into all areas of program- ming,within the Recreation Division. 4. Strive to maintain a high maintenance look at all division facilities. ' — s. _ NEW OBJECTIVES: 1. Development and implementation of a public awareness campaign concerning: a) Programs and services offered by the division (Department). (b) Public relations to improve communication with the general public. the effectiveness of our 2.. Establishment of a five-year development andprogramming 3. ' Development of an assistance for the program for economically isadvantagedaindividualn services of the division. s�whom cannot afford the 4. Establishment of a cooperative relationship through joint programming and use of School District Recreation Division facilities, and programs, personnel, and workshops. .7 i r .... 160 i PERFORMANCE MEASURE: Est. Est. FY85 FY86 FY87 FY88 FY89 Participation in Social/Cultural Activities 34,978 42,648 34,901 36,000 36,500 Participation in Aquatics Activities 208,896* 174,921 146,016 175,219 210,263 Participation in Sports/Wellness/Center 109,743 177,283 112,423 113,000 114,036 {i Activities w 4 Participation in Special Populations 9,302 10,225 11,193 12,140 13,085 t{ Activities r, *Summers of 1984 and 1985 were far above average for swimming attendance. I w Ii , �I ,1 rl K ,_ 181 RECREATION RECEIPTS AND EXPENDITURES SUMMARY EXPENDITURES: -- FY89 PERSONAL SERVICES FY91 COMMODITIES FY87 SERVICES AND CHARGES DEPT CAPITAL OUTLAY - TRANSFERS OUT ACTUAL TOTAL .v BUDGET 3 i d PROJECTION 494,575 531,377 618,980 632,643 d it 660,358 46,233 65,752 ! i RECEIPTS• 68,636 PROPERTY TAX 194,304 RECREATIONFEES 370,729 MOTEL TAX 399,715 TRANSFER FROM RESERVES i J I TOTAL i i 29,335 r 9,945 0 0 0 0 RECREATION RECEIPTS AND EXPENDITURES SUMMARY 737,771 909,294 1,106,726 1,099,339 1,116,124 1,159,083 FY87 FY88 -- FY89 BUDGET -- FY91 ACTUAL FY87 FY88 DEPT FINAL FY90 FY91 ACTUAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION 494,575 531,377 618,980 632,643 634,913 660,358 46,233 65,752 66,632 66,632 68,636 71,382 194,304 264,945 370,729 370,729 399,715 417,398 2,659 47,220 50,385 29,335 12,860 9,945 0 0 0 0 0 0 737,771 909,294 1,106,726 1,099,339 1,116,124 1,159,083 FY87 FY88 FY89 FINAL FY90 FY91 ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION 400,483 337,288 451,227 376,792 552,355 487,661 592,184 489,607 632,542 491,521 0 37,775 33,660 34,333 35,020 _ 0 43,500 25,663 0 .0 737_771 909_294 1_099_339 1_116_124 1_159_083 182 PERSONAL SERVICES: RECREATION BUDGETED FOR FY89 CAPITAL OUTLAY: --- FTE --- FY88 FY89 $ 1.00 1.00 17,988 1 OFFICE CHAIR 1.00 2.00 36,971 LIGHTS FOR POOL—REC. CTR. 1.00 1.00 20,556 HATSiCURTAIN DIVIDERS—REC 1.00 1.00 23,649 1 DE K 1.00 1.00 26,903 i 4.00 4.00 112,621 TOTAL 1.00 1.00 34,512 275,123 84,130 10.00 11.00 632,643 TRANSFER TO: REPAY IRAN—REC. FAC. RESERVE 11,700 TOTAL 11,700 183 I :I "f 260 25,000 ,CTR. 3,575 29,335 L. _i i ,t i i i cA �i e�l i PARKS PROGRAM DIVISION STATEMENT W PURPOSE: The Parks Division is a division of the Parks and Recreation Department. It presently maintains thirty-one (31) park areas and their facilities, comprised of six hundred seventeen (617) acres. It is also responsi- ble for the mowing of several acres of non -park city -owned properties, and the Highway 6 Bypass R -O -W. The basic purpose of the Parks Division is to provide adequate public open space for all of the residents of Iowa City and to pursue various active and passive leisure -time activities. OBJECTIVES: 1. Improve turf areas by maintaining a program of sound agricultural practices, including fertilization, weed control, aeration and seeding. ! 2. Save labor costs of 'trimming and reduce tree injury by using herbicides around trees and hard to mow areas. 3. improve playground safety and appearance by replacing old play equipment apparatus on an annual program - in selected parks. t - 4. Continue with a tree replacement program for all parks with primary emphasis on City Park. 5. Continue the annual picnic table/barbeque grill replacement program. NEW OBJECTIVES: !, 1. Replace old shingles on three roofs of picnic shelters in City Park by October 15, 1988. 2 Renovate old City Park pool concession building into a picnic shelter by July 15, 1988. 3. Improve trash containment services by installing covered receptacles at various picnic shelters in City Park by May 1, 1989. PERFORMANCE MEASUREMENTS: Proj. Proj. i FY84 FY85 FY86 FY87 FY88 FY89 1. No. of shelter reservations per 1,452 1,259 1,387 1,138 1,250 1,300 season 2. No. of hours spent on mowing 4,790 4,609 4,727 5,244 5,000 5,000 operations per season 3. No. of hours spent on projects 2,200 2,207 2,014 1,157 1,500 1,500 for other City departments ! � 1 184 w FY84 FY85 FY86 4. No. of maint. acreage assignment 43.9 43.9 52.0 per employee 5. Dollar cost per acre of maint. 789.00 735.29 725.67 park 8 other non -park properties *Hunters Run and Scott Boulevard had not been included in the past. 185 Proj. Proj. FY87 FY88 FY89 57.2 61.7* 61.7* 786.30 785.00 785.00 bI �I ,.i . i i 'I 1 i .I ad �I i' f. FY88 ESTIMATE FY89 FINAL BUDGET 428,732 0 r 524,276 0 - -18,939 i 1*a ri W RECEIPTS AND EXPENDITURES SUMMARY RECEIPTS: i PROPERTY TAX SERVES -- FY89 BUDGET -- TOTAL J i J i EXPENDITURES: ACTUAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION PERSONAL SERVICES COMMODITIES 297,452 231390 315,169 28,790 334,555 341501 334,555 33,071 348,900 34,067 364,458 35,395 SERVICES AND CHARGES 104,878 106,597 108,866 115,589 120,938 126,956 CAPITAL OUTLAY _ TRANSFERS OUT 970 20,000 33,000 0 24,500 18,000 22,000 38,000 --------- 19,500 23,000 ------- 19,500 18,000 -------- TOTAL -----/--- -------- --446-690 --483,-556 -------- --520--422 -543-215 --546,--405 - 564,,309 f. FY88 ESTIMATE FY89 FINAL BUDGET 428,732 0 r 524,276 0 - -18,939 i 1*a 483,556 W 564,309 _ _____ i. J i i RECEIPTS: i PROPERTY TAX SERVES MTRANSFEANEOUS - TOTAL J i J i FY87 ACTUAL FY88 ESTIMATE FY89 FINAL BUDGET 428,732 0 440,463 251 000 ---18,093 524,276 0 - -18,939 ---17,958 446,690 483,556 543,215 186 PROJECTION PROJECTION 527,4666 545,3700 ---18,939 18,939 546,405 _______ 564,309 _ _____ i. J i i PERSONAL SERVICES: Y M.W.II - PARKS M -W -III - PARKS SR. M.W. - PARKS MOWING SR. M.W. - PARKS CONSTRUCTION PARKS SUPERINTENDENT TEMPORARIES OVERTIME BENEFITS TOTAL i BUDGET DEFOR FY89 --- FTE -- PY88 FY89 $ 4.00 4.00 84,614 3.00 3.00 72,117 1.00 1.00 24,603 1.00 1.00 37;4100 39 23,500 64;029 10_00 10_00 334,555 - TRANSFER TO: REPAY LOAN -PARK LAND ACJ. RVE MERCER PARK SOFTBALL FIELDS TOTAL 187 �i CAPITAL OUTLAY: I . REPLACE PLAY EQUIPMENT 10,000 TREE REPLACEMENT 2,500 REPLACE 10 GRILLS REPLACE 10 PICNIC TABLES 2.000_.:,: CITY PARK CONCESSION BLDG 2r 500 I 5000.:1.1 TOTAL w LIBRARY kick PROGRAM DIVISION STATEMENT i, PURPOSE: The Library is a semi -autonomous department operated by the Library Board of Trustees. It provides - residents of Iowa City and contractual service areas with free access to information and ideas in a variety of formats and intellectual levels and through a planned program of services, facilities and publications. Operating funds provided by City revenues are supplemented by gift and grant funds, fines, fees, sales and service contracts. OBJECTIVES: 1. Maintain range/quality of services either through additional staff or through continuing library hours at the present reduced level. 2. Provide effective handling and sufficient quantity of materials to satisfy 60-70% of requests for a specific item. 3. Sustain FY88 level of volunteers; increase amount of private funds for library materials. 4. Adopt a long-range plan for FY90-FY94. i " NEW OBJECTIVES: - i 1. 5. Develop plans to reorganize library support groups and public information activities into an office - jointly funded by City, Foundation and Friends. PERFORMANCE MEASURES: Actual Actual Actual Actual Actual Proj.3 Proj.3 FY83 FY84 FY85 FY86 FY87 FY88 FY89 J. A, Cardholders) 45,300 47,961 50,741 53,057 49,1392 48,000 48,000 j Bi Building traffic 471,600 497,276 507,620 513,232 498,472 500,000 500,000 C. Total loans 536,200 574,525 622,265 647,742 668,499 650,000 665,000 D. Reference questions 69,170 70,801 77,004 76,839 76,003 75,000 , 75,000 ~ E. Loans per hour open 169.6 2. A. Loans new 180.8 196.1 205.7 224.4 230.0 235.0 -1 per volume 26.9 B. Availability rate 68.0% 32.8 31.5 38.4 35.9 31.0 68,1% 66.2% 58.1% 64.3% 68.0% 30.0 68.0% J 3. A. Volunteer hours 4,873 5,787 5,743 5,139 6,943 6,500 6,500 B. Hours per volunteer 20.6 29.3 35.0 39.2 53.0 50.0 50.0 l C. Gift funds for materials $31,754 $19,887 $14,240 $21,433 $19,784 $27,000 $35,000 4. Five year plan used for FY90 budget planning and service delivery. 5., Development office ready for FY9O implementation. ----------- 1. Includes all Iowa City, Johnson County and fee cardholders who have used their cards in last 3 2. years. _ Computation method revised 9-1-86. 3. All estimates based on 53 hrs/week (3/1/87 and after), .-1 ti 188 -I EXPENDITURES: PERSONAL SERVICES Z COMMODITIES SERVICES AND CHARGES I CAPITAL OUTLAY TRANSFERS OUT j TOTAL i RECEIPTS: PROPERTY TAX LIBRARY.SERVICES JOHNSON COUNTY CONTRACT { CABLE TV CHARGEBACK TOTAL, i LIBRARY RECEIPTS AND EXPENDITURES SUMMARY S -- FY89 BUDGET -- FY88 ESTIMATE FINAL BUDGET FY87 ACTUAL FY88 ESTIMATE DEPT REQUEST FINAL BUDGET FY90 PROJECTION FY91 PROJECTION 859,007 28,758 905,986 31,700 953,988 32,810 1,017,997 32,810 1,061,672 33,796 1,107,986 35,147 169,668 197,235 191,260 178,950 190,175 214,780 190,175 182,780 194,671 187,188 203,855 193,242 31500 3,500 3,500 14,500 14,500 14,500 1_258_168 1_311_396 1,395,253 1_438_262 1,491_827 1_554,730 S FY89 FY87 ACTUAL FY88 ESTIMATE FINAL BUDGET 1,049,699 68,815 1,083,864 82,456 1,220,312 63,938 126,203 13,451 131,140 13,936 137,425 _-16,587 1,258,168 1,311,396 1,438,262 189 PROJECTION PROJECTION 1,264 409 1 364,149 142;409 148;343 17,230 17,899 1_491,827 1_554,730 PERSONAL SERVICES: i I I A TOTAL dJ J LIBRARY BUDGETED FOR FY89 CAPITAL OUTLAY: --- FTE -- FY88 FY89 $ 1.00 2.00 1.00 19,484 4.00 83,572 LIBRARY MATERIALS MICRO -COMPUTER WORKSTATION 146,500 2.00 1.00 2.00 44,327 1.00 24,430 COMPUTER LEASE -PURCHASE PMT: 440 35,840 2.00 1.00 2.00 48,078 1.00 24,603 TOTAL _____ 182,780 00 1.00 26,296 ---_----- 1.00 1.00 29,875 1.00 1.00 24,516 1.00 1.00 26,429 1.00 1.00 34,943 1.00 1.00 34,854 1.00 1.00 29,467 1.00 1.00 32,965 1.00 1.00 36,675 1.00 47,181 PT1.00 2.50 3.75 68,262 `(PT 1.50 .75 14 297 PT 1.00 .50 10,447 PT 2.00 2.00 44,097 ;PST 1.25 .50 14,471 98,654 13,775 168,315 26_75 29_25 1_017_997 TRANSFER TO: EQUIP. REPLACEMENT RESERVE 3,500 REPAY LOAN -LIB. FOUNDATION 11,000 TOTAL 14,500 190 PARKS & RECREATION ADMINISTRATION PROGRAM DIVISION STATEMENT PURPOSE: Provide a wide variety of Parks and Recreation services and programs through the efforts of a well motivated, efficient work force. Direct and coordinate operations in the Department's six divisions: aP Recreation, Parks, Cemetery, Forestry, Government Buildings and Central Business District Maintenance; and provide staff liaison for the Parks and Recreation Commission. r OBJECTIVES: 1. Prompt dissemination of information from the Council, City Manager, Parks and Recreation Commission, and other departments and divisions to appropriate division heads and divisions. 2. Systematic monitoring of divisions to ensure that each is functioning effectively and efficiently. 3. Avoid duplication of services within City government, and attempt to avoid duplication of parks and i:. recreation services and facilities offered by other governmental units or private enterprise. 4. Work with the Parks and Recreation Commission, keeping them better informed, and helping them to be a more vital segment of the organization. 5. Assist the Parks and Recreation Commission with the continued development and implementation of the Parks and Recreation Foundation. 6. Assume a leadership role in the initiation and implementation of plans to develop a new outdoor park and recreation complex, in conjunction with the new wastewater treatment facility, with plans to be comppleted by January, 1989. 7. Work with the Parks and Recreation Commission in developing a long-range master plan for acquisition, development and maintenance of parkland and recreation facilities, and recreation programs, with substantial completion by the end of FY89. i I 9"'o PARKS & RECREATION ADMIN Op RECEIPTS AND EXPENDITURES SUMMARY -- FY89 BUDGET -- FY87 FY88 DEPT FINAL FY90 FY91 j EXPENDITURES: ACTUAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION 7 PERSONAL SERVICES 79,252 83,361 89,414 89,414 93,196 97,269 COMMODITIES 656 647 850 850 876 911 SERVICES AND CHARGES CAPITAL OUTLAY 6,715 4,214 7,156 7,006 7,169 7,390 11565 --------- 740 0 0 0 0 TOTAL ---88,188 '-------- 88,962 --------- --------- 97,420 97,270 --------- 101,241 --------- 105,570 If 89 j w . RECEIPTS: FY87 ACTUAL FY88 ESTIMATE FINAL BUDGET FY90 PROJECTION FY91 PROJECTION i PROPERTY TAX MISCELLANEOUS 88,173 15 88,962 0 97,270 101,241 1051570 --------- --------- 0 0 0 TOTAL 88,188 88,962 -------- --------- 101,241 --------- 105,570 }, ---97,270 J 192 M PARKS & RECREATION ADMIN BUDGETED FOR FY89 PERSONAL SERVICES: CAPITAL OUTLAY: I i --- FTE --- FY88 FY89 $ -, ADMIN. SEC. - PARKS & REC 1.00 1.00 24,373 NONE 0 j. PARKS & RECREATION DIRECTOR 1.00 1.00 50,301 --------- OVERTIME 416 TOTAL 0 BENEFITS 14,324 _ --__- • ----- TOTAL -2.00 ----- ----- --- -2_00 ---89,414 i I TRANSFER TO: NONE 0 w TOTAL 0 i 4 i 193 r. a r PARKS & RECREATION COMMISSION � PROGRAM DIVISION STATEMENT PURPOSE: Provide a year-round program of leisure time activities and facilities at various locations throughout the community to meet the needs of a population having widely varied characteristics and interests. Recommend ordinances dciseiato various divisions ting and review doReceationDepartment, and advise the CityCounlonallmttersaffctingthe department. the Parks an J OBJECTIVES: 1. 'Assume the lead role in the continued development and implementation of the Iowa City Parks and + Recreation Foundation. 2. --Serve as a base of activism for developing a large outdoor sports field/park complex. 3.'Oevelop along -range master planning process and implement same. sk r+ 4:' Work`.to develop ways to broaden public input into the recreational planning process. i psi _ t: - i , I J ry 194 SENIOR CENTER PROGRAM DIVISION STATEMENT PURPOSE: Operate a Senior Center facility from which an array of services, programs and activities that support independent living, stimulate personal growth, and provide a channel/forum for intercomnunity relationships among participants are effectively assembled and promoted. OBJECTIVES: L Make the general Community and particularly the elderly aware of the Senior Center through distribution of a monthly newsletter, use of the media, and personal outreach by the Council of Elders, Senior Center Connission, staff, student volunteers and participants. 2. Provide volunteer opportunities which encourage increased social interaction for adults 55 or older. i 3. Effectively coordinate available community services and activities for the elderly of Johnson County through classes, workshops, series and special events. 4. Provide the elderly community a focal point from which they can plan, organize and implement programs portant in maintaining or improv and activities which they ding their quality of life: eem important 5. Provide > opportunity for community agencies serving the elderly to exchange information, share expertise and coordinate their services to the elderly and to facilitate monthly meetings of the Service Providers Organization. 6. Serve city, county and other entities as a source of data on the elderly of Johnson County to facili- tate the planning process. ange with the University for training, research and continuing ed 7. promote a cooperative exchucation. 8. Facilitate operation of the Eldercraft Shop. j 9. Provide -staffing for. the Senior Center Commission. 10. Provide space, to the extent possible, for services and activities which primarily benefit the elderly. M PERFORMANCE MEASUREMENTS: SENIOR CENTER UNITS OF SERVICE (Those signing in using numbered complimentary cards) FY84 FY85 58,249* ACTIVITY OR SERVICE 47,988 Senior Center* 7,166 City 2,914 County Visitors FY88 FY89 01 '. SENIOR CENTER UNITS OF SERVICE (Those signing in using numbered complimentary cards) FY84 FY85 58,249* 58,221* 47,988 45,497 7,166 7,732 2,914 4,992 195 FY86 FY87 61,685* 68,143* 45,284 48,143 7,621 7,899 8,803 10,168 PROJECTED. PROJECTED FY88 FY89 01 '. 70,000 70,000 01 49,143 49,143) 81399 8,399 10,525 10,525 &1 ' PROJECTED PROJECTED ACTIVITY OR SERVICE FY84 FY85 FY86 FY87 FY88 FY89 ^ AARP 2,530 2,126 2,451 2,476 2,500 2,500 ADP 2,004 1,809 2,299 3,151 3,200 3,200 Congregate Meals 61,064 61,330 56,072 60,428 61,000 61,000 ESA 1,108 594 1,973 2,617 3,000 3,000 SEATS 5,725 9,114 11,741 13,900 14,500 14,500 VNA --- --- 1,613 2,360 2,500 2,500 Other 3,712 3,400 --- --- --- --- i (*) The Senior Center figures are not accurate by a factor of at least 10% as participants do not have to sign in. VOLUNTEER HOURS CONTRIBUTED - PROJECTED PROJECTED, ` ACTIVITY FY84 FY85 FY86 FY87 FY88 FY89 ., -- ! i Senior Center ',Post Guide/Host - 805 -. 4,556 776.5 5,175.5 833.5 4,827.25 834.5 5,675.5 835. 5,700 835 5,700 Eldercraft'Shop 3,112 3,280.0 3,420.5 3,756.75 3,800 3,800 ^. Library Teachers 805 1,072 250.2 1,533.5 257.5 2,054.0 294.0 1,441.75 300 1,450 300 1,450 ^_ Other 2,211 3,084.5 3,244.5 5,266.0 5,280 5,280 Total 11,986 14,100.5 14,637.25 17,250.25 17,365 17,365 J classes 106 165 192 166 170 170 Services 191 242 176 525 PT 1,320 FT 530 1,320 530 1,320 Special Events 658 624 888 711 715 715 t 196 RECEIPTS ANDIEXPENDITURES SUMMARY EXPENDITURES: FY87 ACTUAL FY88 ESTIMATE - FY89 BUDGET -- BUDGET w REQUEST PROJECTION PROJECTION PERSONAL SERVICES COMMODITIES SERVICES 129 643 8,149 , 139,660 6,733 148,466 148,379 154,711 161 561 AND CHARGES CAPITAL OUTLAY 77 080 ' 0 79,994 9,148 8,448 89,518 76,977 8,705. 84,278 1 TRANSFERS OUT 6 000 0 6_000 50,000 60,000 0 82,488 0 TOTAL --------- _-__6,000 _-__6,000 6,000 cq 220,872 --232,387 --303,132 _-299,804 ---_6,000 --253,694 259,104 E' RECEIPTS: ACTUAL ESTIMATE FY89 FINAL BUDGET 77- PROJECTION PROJECTECTION PROPERTY TAX JOHNSON COUNTY CONTRACTS 171,039 44 124 186,136 46x155 239 716 202,828 207,156 „{ SR CENTER SERVICES 5f709 59x127 501127 51,'821 -• TOTAL ' -- --220,872 --------- __232,387 --------- ____ 299,804 _= --1--- ---------------- 253,694 127 259;104 i i j i, N 197 SENIOR CENTER BUDGETED FOR FY89 PERSONAL SERVICES: CAPITAL OUTLAY: -- FTE -- FY88 FY89 $ SR. CLE!%TYPIST - SR. CENTER 1.00 1.00 18,417 M.W.II - R.CENTER 1.00 1.00 21,103 PROGRAM SPECIALIST -SR. CENTER 1.00 1.00 301960 SR. CENTER COORDINATOR 1.00 1.00 33,927 • VOLUNTEER SPECIALIST -SR CENTE(PT) .50 .50 13,156 TEMPORARIES 3,737 J BENEFITS 26,779 TOTAL i _4_50 _4_50 __148_379 J f � f TRANSFER TO: CAPITAL OUTLAY: SENIOR CENTER COMMISSION PROGRAM DIVISION STATEMENT PURPOSE: Serve in an advisory role to the City Council and Johnson County Board of Supervisors in order to monitor the operation of the Senior Center to ensure that an environment is created which will support the efforts of Johnson County senior citizens to maintain an acceptable quality of life. OBJECTIVES: 1. Make recommendations with regard to policies and programs of the Senior Center. i — i 2. Join staff and other interested persons in seeking adequate financial resources for the operation of the Senior Center. 3. Encourage full participation by senior citizens in the programs of the Senior Center. 4. Ensure that the Senior Center is effectively integrated into the community and cooperates with organizations with common goals in meeting the needs of senior citizens. 5. Serve in an advocacy role with regard to the needs of senior citizens in Johnson County. i i i j 199 ........ . .. ENTERPRISE E DS Parking Pollution Control erI Refuse Collection Airport Public Transit; . . ......... FINANCIAL PLAN AANNCIAL PLLAUUMMARY ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION -ti BEGINNING BALANCE 309,664 107,945 154,176 184,413 175,708 TOTAL BALANCE 309,664 ----------- 107,945 ----------- 154,176 184,413 175,708 .PARKING FINES INTEREST INCOME BUILDING 185,191 87 432 192,000 9 '000 ----------- 185,000 65,000 ----------- 185,000 185,000 RENTALS PARKING RAMP REVENUE 6 201 1,086,066 , 1,118;528 1,113;040 65,000 65,000 OT PARKING REVENUE SR. CENTER PARKING 568 879 583,295 583,295 1,122;826 587,855 1,277;859 675,465 MISCELLANEOUS REVENUES 6'000 1624 1;000 - 6,370 6,000 6,000 -• _ 370 370 TOTAL RECEIPTS 1,940,393 -_1,940,393 __ _ 1,972,105 __ _____ ---------- 1,958,987 11973,333 2,215,976 M PERSONAL SERVICES COMMODITIES -598,813 -16,042 _ -633,948 -19,848 -639,304 -17,597 -666,939 -696,111' SERVICES AND CHARGES CAPITAL OUTLAY -265,862 -313 546 -316 549 r -18,171 -340,078 -18,961 -362,404 -. TRANSFERS - CONTINGENCY -1 231,127 r 7 '41,732 -896,800 -20,000 897,300 -20;600 898,250 -21,424 -857,915 -20,000 -38,000 -38,000 -38,000 TOTAL EXPENDITURES -2,142,112 -1,925,874 !_ -1 928 750 r r --'------- __1982,038 -1,994,815 - ----------- ENDING BALANCE 107,945 -- 154,176 184,413 175,708 396,869 i I i i 200 ■!A PARKING OPERATIONS r PROGRAM DIVISION STATEMENT PURPOSE: �j i Operate and maintain the City's on and off-street parking facilities and enforce appropriate parking regula- tions, primarily in the CBD. System consists of two parking ramps (1,530 spaces), eight parking lots (515 spaces) and 870 on -street parking meters. In addition to the CBD parking, also enforces the odd/even parking_ I_ OBJECTIVES: 1. Operate the parking ramps in such manner to facilitate the parking demands, especially during peak periods of usage: 2 ' Maintain current level of enforcement in metered and permit areas. 3. Maintain an ongoing maintenance program of meters. :4: Maintain physical structures of parking ramps. 5. Improve impound procedure to reduce personnel cost and time involved, PERFORMANCE MEASUREMENTS: Actual Actual Actual Actual Actual Actual Prof.'- 'Prof. 'j FY82 FY83 FY84 FY85 FY86 FY87 FY88 FY89 ' Capitol St. Ramp Revenue 341,756 398,080 483,007 607,844 704,350 705,272 732,164 753,612 'a Dubuque St. Ramp Revenue* 110,800 129,000 146,363 206,823 212,832 211,769 219,138 225,028 Metered Lot Revenue (E) 65,805 65,411 71,787 83,590 95,313 110,728 112,542 113,120 Street Meter Revenue (E) 173,398 176,207 194,304 229,016 281,806 338,730 340,526 - 342,895 --. No. of Faulty Meters '.Reported 1,340 1,828 1,963 1,838 1,318 1,401 1,200 1,100 No. Found Faulty 859 1,127 1,315 1,174 798 931 900 850 No, of Meters Rebuilt 206 546 372 201 308 401 400 400 No. of Tickets Issued 118,135 103,532 116,829 134,402 126,682 125,542 125,000 125,000 No. of Cars Impounded -- 373 657 358 1,267 1,805 2,000 2,000 E *Does not include permit or hotel revenue. .d N 201 i PARKING OPERATIONS RECEIPTS AND EXPENDITURES SUMMARY FY87 EXPENDITURES: -y PERSONAL SERVICES FY90 PROJECTION FY91 PROJECTION COMMODITIES 165 000 JI SERVICES AND CHARGES ` 1,118,528 598,813 TRANSFERSUOUTY +" CONTINGENCY "^ TOTAL 16,042 265,862 19,848 313,546 inn 316,549 20,000 340,078 20,600 362,404 21,424 31,268 1,230,127 RECEIPTS: 20,000 897,300 897,300 898,250 38,000 PARKING FINES 0 INTEREST INCOME j - BUILDING RENTALS -_ PARKING RAMP REVENUE i. OTHER PARKING REVENUE GENERAL FUND -SR. CENTER MISCELLANEOUS TOTAL ;J i PARKING OPERATIONS RECEIPTS AND EXPENDITURES SUMMARY FY87 FY88 ESTIMATE -- FY89 DEPT REQUEST BUDGET -- FINAL BUDGET FY90 PROJECTION FY91 PROJECTION ACTUAL 165 000 185 000 65;000 185,000 65 000 '262 87,432 1,086;066 1,118,528 598,813 633,948 657,203 17,597 639,304 17,597 666,939 18,171 696,111 18,961 16,042 265,862 19,848 313,546 316,549 316,549 20,000 340,078 20,600 362,404 21,424 31,268 1,230,127 41,732 896,800 20,000 897,300 897,300 898,250 38,000 857,915 0 20,000 38,000 38,000 -_ _--38_000 2_142_112 1_925_874 1,946_649 1,928,750 1,982,038 1,994,815 FY87 ACTUAL FY88 ESTIMATE FY89 FINAL BUDGET PROJECTION PROJECTION 185,191 192,000 65,000 165 000 185 000 65;000 185,000 65 000 '262 87,432 1,086;066 1,118,528 , 1,113"040 6 282 1'587 855 1,679;465 568,879 6,000 583,295 6,000 563,295 6'370 6 000 X370 6,000 370 624 1,000_ 1,940,393 1,972,105 _ 1,958,987 1_973_333 2,215,976 202 PERSONAL SERVICES: TOTAL PARKING OPERATIONS BUDGETED FOR FY89 --- FTE --- FY88 FY89 $ 2.00 2.50 48,681 4.00 4.00 75,240 4.00 4.00 80,624 1.00 1.00 20,820 1.00 1.00 20,147 1.00 1.00 23,171 1.00 1.00 22,523 1.00 .00 0 1.00 1.00 26,946 1.00 1.00 36,145 (PT) 2.50 2.50 2.50 41,694 PT 4.50 83,264 PT 1.50 1.50 30,008 8,720 4,000 117,321 25.50 25.00 639,304 CAPITAL OUTLAY: ca 5� REPLACE 800 PARKING METERS 20,000 TOTAL 20,000 TRANSFER TO: GENERAL FUND -PARKING FINES 185,000 REPAY LOAN -GENERAL FUND 30,000 RENEWAL & IMPROVEMENT RES. 60,000 BOND & INTEREST SINKING FUND --622,300 i TOTAL 897,300 ` 203 204 BEGINNING BALANCE TOTAL BALANCE PARKING FINANCIAL BOND ORDINANCE TRANSFERS RES TOTAL RECEIPTS SERVICES AND CHARGES CAPITAL OUTLAY. TRANSFERS k TOTAL EXPENDITURES FY87 FY88 FY89 ENDING BALANCE FY91 ACTUAL ESTIMATE i' PROJECTION 7 J 110,260 170,260 t. -, 50,260 ----------- 110,260 ----------- ----------- C ----230,260 230,260 ----------- ---_290,260 290,260 ----------- 60,000 -----60_000 -----60,000 1 I 60,000 -----_9,740 60,000 ----------- 60,000 ----------- ----------- 204 PARKING FINANCIAL RENEWAL & IMPROV RES v PLAN SUMMARY FY87 FY88 FY89 FY90 FY91 ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION 50,260 110,260 170,260 -, 50,260 ----------- 110,260 ----------- ----------- 170,260 ----230,260 230,260 ----------- ---_290,260 290,260 ----------- 60,000 -----60_000 -----60,000 60,000 -----_9,740 60,000 ----------- 60,000 ----------- ----------- 60,000 60,000 ----------- 9,740 ----------- 0 0 0 ----------- 0 0 0 ----------- ----------- 0 - 0 ----------- 0 ----------- .0 110,260 170,260 230,260 290,260 300,000 204 PARKING BOND RESERVE FINANCIAL PLAN SUMMARY r.l FY87 ACTUAL FY88 ESTIMATE FY89 BUDGET PY90 PROJECTION FY91 PROJECTION e( 651,113 651,113 651,113 651,113 651,113 --- -- ---- — —6-5-17-1-1-3 -- --- --- ?i 651,111313 --_-651--,113 ----651_111313 0 ----------- 0 ----_---- 0 ----651_113— 0 0 0 0 0 0 0 0 0 0 0 — 0 651,113 651,113 651,113 651,113 6511113 I _l — I r i 17 1985 PARKING BONDS SINKING FINANCIAL PLAN SUMMARY FY87 ACTUAL FY88 ESTIMATE FY89 BUDGETPROJECTION FY90 PROJECTION -} � BEGINNING BALANCE 280,211 -----'---------'----'- 275,722 276,472 277,072 282_242 TOTAL BALANCE BOND SALES 280,211 ----------- ------'=-'- ---'--'---- 275 722 .-'.'--'--' 276,472 , 277,072 --- --'-'-'0 � _ 282,242 BOND ORDINANCE TRANSFERS 0 466,942 447 945 0 444,200 0 --_____I__- 0 TOTAL RECEIPTS SERVICES ------_L___ 468 942 ----"-�"' ____447,94- 444,200 -444,670 444,670 454 470 '-- 454,470 3 AND CHARGES CAPITAL OUTLAY -473 431 0 -447,195 0 -443,600 0 -439,500-439,600,,' TOTAL EXPENDITURES _ _i -_--473 431----------- ___-_--r_-- _-__447,195 ------�-�- _--_443,600 ----------- ------""' -439,500 -_-_-_ --------- -- -439,600 ENDING BALANCE 275,722 276 472 277,072 282,242 297,112 i i �' 206 BEGINNING BALANCE 1986 PARKING BONDS SINKING FINANCIAL PLAN SUMMARY FY87 FY88 FY89 ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION e( 207 2,244 122,715 _120,927 ____123_927 ____126,707 2,244 122,715 120,927 123,927 126,707 0 0 _ 0 ____ 0 ____ - '0 197_428 176855 178,100 ____178,705 if . 197,428 176,855 178,100 ____178,580 178,580 178,705. —76,957 ____175,100 ____175,800 ____176200 ,}; _76,957 ____178,643 ____178,643 ___ _175,100 ____175_800 ____176,200 i 122,715 120,927 123,927 126,707 129,212 8 Q,1 J 207 oa ii POLLUTION CONTROL SUMMARY FY87 ACTUAL FY88 ESTIMATE FY89 BUDGET FY90 PROJECTION FY91 PROJECTION 583,299 1,560 479 r --_ 239,229 BEGINNING BALANCE __----'''-_ 583,299 -_-_-66_6_6 1,560,479 __--689,825 689825 ----349,383 ,-_- 239x2 TOTAL BALANCE CHARGES FOR SERVICES 2,462,918 379 396 _ 3,989,800 550 000 _-_ 5,106,200 560,000 -__-349,383 5,343,000 570 000 5,449,000 r 582 299 INTEREST INCOME MISCELLANEOUS REVENUES 1;767 1;889 2,261 ----'------ 2;280 6666-- 6666 5,915_280 r 6666' ------ TOTAL RECEIPTS 2,844,081 4,541,689 _-5,668_461 - _-6_031,299 -883,277 PERSONAL SERVICES -507,947 -46 051 -534,915 -71,169 -568,635 -145,620 -846,613 -214,864 -807,530 -848,104 r COMMODITIES SERVICES AND CHARGES -433765 68 -476,280 -10,150 -547,448 -46,000 -17,210 -4,099,250 -5,418 _3�941�56b - CAPITAL OUTLAY TRANSFERS ' -879,206 0 -4,297,829 -22,000 -4,674,200 -27,000 -39,967 , ----- CONTINGENCY CONTINGENCY ----------- -6666-- -'- 5,412,343 --6666'---' --6'025,434 5,953_525 TOTAL EXPENDITURES -_1_866,901 ----------- -_6,008,903 -_6,025:434 �+ I - ENDING BALANCE 1,560 479 -------�--- -----6666-- 689,825 6666 666666 349,383 66--6666-- 239 229 317,003 317 003 r E � I 208 POLLUTION CONTROL PROGRAM DIVISION STATEMENT PURPOSE: The Pollution Control Division operates and maintains the Pollution Control Plant, 12 lift stations, approximately. 156.5 miles of sanitary sewers plus the storm sewer system and the stonnwater detention basins. The goal of the Pollution Control Division is to provide a comprehensive program for the collection and treatment of wastewater that will assure a safe and healthy environment for the citizens of this area. OBJECTIVES: , 1. Collect and treat all of the wastewater from the community without interruption except for wet weather, flows that exceed plant capacity. 2. Inspect and clean sanitary sewers as necessary to maintain free flowing conditions. The annual average is 15 —..j miles of sewers cleaned. 3. Inspect all of the 30 identified problem spots at least once each week and remove any stoppages observed. 4. Work with .staff and consultants to provide input to the design of the wastewater system upgrade. 5. Monitor progress of construction of the wastewater system upgrade. _ PERFORMANCE MEASURES: d Projected - Est. ; FY83 FY84 FY85 FY86 FY87 FY88 FY89 *Million gallons treated quarterly 807 868 900 846 1,049 920 1,200 t_. Miles of sewers cleaned annually 15.6 11.1 9.6 12.96 14 15 15 Labor hours spent checking recurring 67 102 95 105 87 90 100 problems (weekly avg,) Hours spent monthly with staff and --- 9 10 5 23 30 17 consultants reviewing plans 8 equipment selection *Million gallons treated quarterly - We project that the storm water treatment system at the North Plant will be on line by July 1, 1988. The storm water which previously was bypassed to the river will now be treated. We estimated the volume treated will increase to 1200 MG quarterly. 209 1, o ^' EXPENDITURES: PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY TRANSFERS OUT CONTINGENCY _1 TOTAL t L RECEIPTS: r, f CHARGES FOR SERVICES INTEREST INCOME MISCELLANEOUS TOTAL I- J POLLUTION CONTROL OPERATIONS RECEIPTS AND EXPENDITURES SUMMARY NIS -- FY89 BUDGET -- FY91 FY87 FY88 DEPT FINAL FY90 ACTUAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION 546;051 571,169 145,620 145,620 214,564 223;514 433,765 476,280 547,448 547,448 807,530 8451,418 -68 10,150 110,000 46,000 17,210 879,206 4,297,829 3,672,700 4,674,200 4,099,250 3,951,650 p 22,000 27,000 27,000 39_967 r 11866_901 5_412_343 5_071,403 6_008_903 === 6,025,434 5,953,525 FY89 FINAL ECTION FY87 FY88 BUDGET PROJECTION PROJECT ACTUAL ESTIMATE 2,462,918 3,989,800 5,106,200 5;343,000 5,449,000 . 570 000 580 000 371.767 551,889 562_261 --------- ---------- - --�-_r ___ 2,844,081 4,541,689 5_668,461 5,915,280 .6,031,299 210 PERSONAL SERVICES: POLLUTION CONTROL OPERATIONS BUDGETED FOR FY89 M.W.II - POLLUTION CONTROL SR. CLERK/TYPIST-POLL. CONTRO ASST. T.P.O. - POLL. CONTROL 2.00 M.W.III-POLL. CONT. COLLECTIO 38,072 T.P.O. - POLLUTION CONTROL 1.00 -M.W.III - POLL. CONT.,PLANT I 'CHEMIST 66,389 SR.-M.W. - POLLUTION CONTROL 1.00 ASST SUPT — POLLUTION CONTROL �. ;POLLUTION CONTROL SUPT 99,292 TEMPORARIES 2.00 OVERTIME 1.00 BENEFITS' i. i I TOTAL I i r. 27,310 1.00 1.00 Q0 1.00 POLLUTION CONTROL OPERATIONS BUDGETED FOR FY89 17_00 17_00 568,635 TRANSFER TO: CAPITAL OUTLAY: WATER LINE-HAWKEYE LIFT STAT. ANALYTICAL BALANCE REPLACE 3 TRASH PUMPS RE -FURBISH PEPPERIDGE LIFT STN HIGHEPRESSURENHOSESK TOTAL DEBT SERVICE -ABATED GO BONDS 1,500 NEW PLANT CONSTRUCTION 1,000,000 BOND & INTEREST SINKING FUND 3_672,700 TOTAL 4,674,200 211 4,000 ` 3,000 21,500 15,000 1,500 yI _- .1,000 46,000 'n i tai FY88TEFY89 $ 2.00 2.00 38,072 1.00 1.00 19,597 3.00 3.00 66,389 1.00 1.00 22,952 4.00 4.00 99,292 2.00 2.00 52,215 1.00 1.00 27,554 1.00 1.00 27,310 1.00 1.00 33,301 1.00 1.00 41,803 .12 040 19,040 109,070 17_00 17_00 568,635 TRANSFER TO: CAPITAL OUTLAY: WATER LINE-HAWKEYE LIFT STAT. ANALYTICAL BALANCE REPLACE 3 TRASH PUMPS RE -FURBISH PEPPERIDGE LIFT STN HIGHEPRESSURENHOSESK TOTAL DEBT SERVICE -ABATED GO BONDS 1,500 NEW PLANT CONSTRUCTION 1,000,000 BOND & INTEREST SINKING FUND 3_672,700 TOTAL 4,674,200 211 4,000 ` 3,000 21,500 15,000 1,500 yI _- .1,000 46,000 'n i tai POLL CON RENEW & IMPR RES FINANCIAL PLAN SUMMARY FY87 FY88 FY89 FY90 FY91 i' ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION BEGINNING BALANCE ----726_221 --- 726_221 --2,000,000 2,000_000 --2,000,000 i TOTAL BALANCE 726,221 726,221 ----------- ----------- 2,000,000 2,000,000 ----------- 2,000,000 ----------- BOND ORDINANCE TRANSFERS ----------- 1,273,779 ------ ----0 ----------- 0 ---_----_— ----------- f TOTAL RECEIPTS ----------0 0 ----------- 1r 273 779 r 0 0 A e' ENDING BALANCE 726,221 2,000,000 2,000,000 2,000000 2,000,000 , E, , j' .—, 212 POLL CON BOND & INT RES FINANCIAL PLAN SUMMARY FY87 ACTUAL TURES BEGINNING BALANCE FY89 BUDGET TOTAL BALANCE --3,672,550 BOND SALES — --- 308,738 BOND ORDINANCE TRANSFE r.` TOTAL RECEIPTS _ .TRANSFERS 3,672,550 TOTAL EXPENDI 0 —308-738 ---- f I c., ENDING BALANCE tp ---0 0 f{: t` 0 ----------- 0 ----------- ri ---------- 0 -. 0 , ----------- POLL CON BOND & INT RES FINANCIAL PLAN SUMMARY FY87 ACTUAL TURES FY88 ESTIMATE FY89 BUDGET ----308,738 --3,672,550 --3,672_550 --- 308,738 — — --3,672,550 --3,672,550 3,672,550 ----------- 0 ----------- — — 0 3,672,550 0 0 —308-738 ---- ------- —308,738 ---0 0 ----- -----0 0 3,672,550 3,672,550 3,672,550 213 i FY90 FY91 PROJECTION PROJECTION 3,672,550 3,672,550 E 3672550 3_672,550 ----------- --- ------- q 0 ----------- 0 ----------- ri ---------- 0 -. 0 , ----------- 0 ----------- -- ---- --- 0 ----------- -------- —3,672,550 3,672,550 3,672,550 SEWER BONDS SINKING -1986 ISSUE FINANCIAL PLAN SUMMARY FY87 FY88 ACTUAL ESTIMATE BEGINNING BALANCE 0 '.1 TOTAL.BALANCE 0 ----------- BOND SALES 2,224,933 BOND ORDINANCE TRANSFERS ----545,840 TOTAL RECEIPTS 2,770,773 CAPITAL OUTLAY 1,259,498 TOTAL EXPENDITURES -1,259,498 ENDING BALANCE 1,511,275 1_511,275 -- 1,511,275 --3,022_550 --3,022,550 -_3,022,550 -3,022,550 1,511,275 214 FY89 BUDGET FY90 PROJECTION FY91 PROJECTION --2,161,275 --2,761,425 --1,511,275 1,511,275 2,161,275 ----------0 2,761,425. ----------0 ----------Q 3,672_700 --3,598,150 _-3,650,650 - --3,598,150 _-3,650,650 --3_672,700 - 00 __2,998,000 .-2,949,500 -2,022, -_3,022_700 -_2_998,000 -_2,949,500 2,161,275 2,761,425 3,462,575 i WATER OPERATIONS FINANCIAL PLAN SUMMARY FY87 ACTUAL FY88 ESTIMATE FY89 BUDGET FY90 PROJECTION FY91 PROJECTION t BEGINNING BALANCE 77,577 351,770 323,368 409,630 444,412 M . Y 1 TOTAL BALANCE ----------- 77,577 ----------- ----351,770 ----------- ----323,368 ----------- ----------- 444,412 WATER SALES INTEREST INCOME 2,026,667 32,445 2,228,096 5,512 2,297,262 34,941 ----409,630 2,340,662 34,941 --- 2,384,862 ` ;I TRANSFER"FROM.RESERVES 0 0 34,941 MISCELLANEOUS REVENUES 30,000 TOTAL RECEIPTS -_---24,688 2,083,800 _----32_100 - 2,265,708 -----30,000 2_362,203 -----30,000 2,405_603 __.___ 2,4_49,803 . PERSONAL SERVICES COMMODITIES -593,072 -142,936 -634,349 -286,675 -696,761 -260,200 -726,269 -268,026 -758,068 -278,771 SERVICES AND CHARGES CAPITAL OUTLAY -815,449 -127 041 -791,376 -160 675 -812,280 -161 000 -864,436 -144,000 -912,610 -149,000. j TRANSFERS - CONTINGENCY -131;109 0 -384;035 -371000 -302;700 -43,000 -323,800 -44,290 -318,100 .-46,062 TOTAL EXPENDITURES -1,809,607 ----------- -2,294,110 ----------- -2,275,941 ----------- -2,370,821 ----------- -2,462,61.1 ----------- -, i I ENDING BALANCE ----351,770 323,368 ---- 409,630 ---- -- --444,412 __-_431,604 --_ I M ' I I HI _. 215 , LA �• WATER PROGRAM DIVISION STATEMENT PURPOSE: In I The Water Division is part of the Public Works Department. It operates a 13.5 million gallon per day water treatment plant, maintains and repairs the water distribution system, reads, installs and repairs water _. meters and remote readers, and constructs water mains in subdivisions on a cost reimbursement basis. 1 OBJECTIVES: i 1. Delivery of potable water of approved quality, at established pressures, and in quantities and rates of flow that customers desire. 2. Flush and record all City -owned hydrants to remove sedimentation from the system. 3. 'Install 150 new meters with Outside Remote Readers. �. 4. Keep meter reading on present bi-monthly schedule. j - 5. Ensure random water samples pass chemical tests. i 6. Test 500 existing meters for accuracy and replace if necessary. 7. Replace four large meters with new, more accurate meters. i 8. Conduct special tests for synthetic organic chemicals (SOC's). - 9. Install new .industrial computer and control system. PERFORMANCE MEASUREMENTS: Estimated Projected j FY83 FY84 FY85 FY86 FY87 FY88 FY89 ( Water pumped (million gal.) 2,209 2,342 2,372 2,305 2,285 2,400 1,575 2,450 1,595 - No. of hydrants 1,411 1,464 1,502 1,536 No: of flushes 1,640 1,694 1,730 1,760 1,551 1,788 1,800 1,850 4 .hydrant No; of outside readers, 12,681 - 13,441 13,721 13,850 14,022 14,160 14,310 i J No. meters 13,209 13,605 13,761 13,890 14,062 14,200 14,350 52% *% read per month 52% 52% 52% 52% 52% 52% , Bacterial samples 727 692 859 857 852 860 860 60 Main breaks 46 66 65 66 61 60 i *52% is due to the extra 200 large users that are read monthly. i I 216 EXPENDITURES: PERSONAL SERVICES 'COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY TRANSFERS OUT CONTINGENCY TOTAL RECEIPTS: WATER SALES INTEREST INCOME MISCELLANEOUS TOTAL WATER OPERATIONS RECEIPTS AND EXPENDITURES SUMMARY FY87 FYBB DEPT9 BUFINAL ACTUAL ESTIMATE REQUEST BUDGET 593,072 634,349 142,936 286,675 815,449 791,376 127,041 160,675 131,109 384,035 0 37,000 1,809,607 2,294,110 ACTUAL ESTIMATE 2,026,667 2,228,096 32,445 5,512 --_24,688 32,100 2,083,800 2,265,708 --------- --------- 217 696,761 696,761 290,200 260,200 812,280 812,280 161,000 161,000 181,600 302,700 43,000 43,000 2,184,841 2;275;941 FY89 FINAL BUDGET 2,297,262 34,941 --_30,000 2,362,203 FY90 FY91 PROJECTION PROJECTION 758,068 726,269 268,026 278,771 864,436 912,610 144,000 149,000 323,800 318,100 _-_44,290 46,062 Vi 2,370,821 °2,462,611 - "' l FY90 FY91 .:i PROJECTION PROJECTION 2,340,662 2,384,862 34,941. 34,941 -_- -30,000 30,000 _ 2,405,603 :2,449,803- a� e� WATER METER R H.W.I - WATER M.W.IL- WATE H W.II - WATE MSWTIIL P WAT T.P.O. - WATE M.W.III - WA SR.M W�WATER SR. M. - W WATER SUPERIN p TEMPORARIES OVERTIME . - BENEFITS PERSONAL SERVICES: R SERVICE R METER REPAIR - WATER ER OFFICE Tvamno . L11TF.R TOTAL WATER OPERATIONS BUDGETED FOR FY89 --- FTE FY88 --- FY89 $ 2.00 2.00 36,466 2.00 2.00 37,318 2.00 2.00 42,828 1.00 1.00 21,414 2.00 2.00 44,780 1.00 1.00 23,171 4.00 4.00 97,067 3.00 3.00 72,368 1.00 1.00 28,942 1.00 1.00 30,523 1.00 1.00 30,815 1.00 1.00 32,069 1.00 1.00 40,343 10,000 24,750 123,907 22.00 22.00 696,761 CAPITAL OUTLAY: REPLACEMENT OF GALVANIZED MAIN 24,000 2 GAS CHLORINATOR SYSTEMS 12,000 WORK ON CONNECTIONS TO MAINS 15,000 200 WATER METERS 20,000 OVERSIZED WATER MAINS 60,000 WATER MAIN REINFORCEMENT 25,000 METER READING DEVICES 5,000 TOTAL _-161,000 TRANSFER TO: DEBT SERVICE -ABATED GO BONDS 166,700 DEPR., EXT., IMPROVEMENTS --136,000 TOTAL 302,700 218 A Ns BEGINNING BALANCE TOTAL BALANCE ' TRANSFER FROM OPERATIONS i TOTAL RECEIPTS TRANSFERS TOTAL EXPENDITUR ENDING "BALANCE i WATER DEPR EXT & IMPR RES FINANCIAL PLAN SUMMARY FY87 ACTUAL 0 ----------- ----------- --30,000 30,000 0 --------- 0 FY88 ESTIMATE ----- ----- 30,000 ----------- ----136_000 136,000 ----------- 0 FY89 BUDGET --166,000 166,000 ----------- ----136,000 136,000 --------- 0 30,000 -_--166,000 ----302,000 ----------- ----------- ---------- 219 FY90 FY91 g7 PROJECTION PROJECTION --- 302,000 4381000' 302,000 438,000 ----------- -----------.. 136,000 1136,000 ----------- --�-------- 136,000 136,000" ---------- 7---------Q ----------- ----------- 0 ,0 ----------- --- --_-438,000 ----------- ----------- ---574,000 'i I ^' REFUSE COLLECTION OPERATIONS FINANCIAL PLAN SUMMARY FY87 FY88 FY89 FY90 FY91 ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION BEGINNING BALANCE 39,468 5555-5555-- 53,932 5555--5555- 5555-5555-- 47,825 63,633 67,022 -- TOTAL BALANCE 39,468 '---------- 53,932 ----------- ----------- 47,825 ----------- 63,633 ----------- 67,022 REFUSE COLLECTION FEES 584,332 602,600 701,723 ----------- 753,703 ----------- 788,356 i INTEREST INCOME 4,141 2,873 4,460 4,460 4,460 7 CBD MAINT CHARGEBACRS 4,851 8,767 8 512 8,767 9,030 MISCELLANEOUS REVENUES 50 ----------- 0 5555'------ 0 0 0 O AL RECEIPTS EIPTS 593,374 -----5555-- 614,240 714,695 --5555--=-- 766,930 ----------- :801,846 9 555-254_82- ----286-3-- ----302-2- 555-315-23- _-------- PERSONAL SED -254,825 -4,489 -286,337 -2,306 -302,297 -2,426 -315,234 -2,493 -329,252 -2,587 a CHAR GES CONTINGENCY. -319,596 -319,704 380,164 431,394 -461,535 0 -12,000 -14,000 -14,420 -14,997 G iw TOTAL EXPENDITURES -55555555-- ---_578,910 --_- --5555- 5558----------- ----620,347 -887 _--698 _ 763_541 ---- ---------- i --__808,371 ENDING BALANCE 53,932 47,825 63,633 67,022 60,497 i5588_5558-- ---------------------- -----5555-- � r i j . 1�. 220 �j REFUSE COLLECTION " PROGRAM DIVISION STATEMENT PURPOSE: The Refuse Division collects solid waste from dwellings of one to four units on a once per week basis t including pickup of bulky waste and elderly and handicap carry -out service. OBJECTIVES: _ is .1. 'Maintain accurate cost data to ensure we can provide a service superior to private .collection at comparable cost., 2. Continue to provide efficient carry out service for all handicapped and elderly who document need. ^. 3."'Continue`to provide the white goods -bulk waste serivice at no additional cost to the public. PERFORMANCE • MEASUREMENTS: (Projected) (Projected) FY84 FY85 FY86 FY87 FY88 FY89 Nor of regular refuse stops per week 10,344 11,279 11,390 11,514 11,700 11,700 No. of Handicap stops per week 59 51 56 62 58 66 . No. of white goods -bulky item 1,913 1,329 1,317 1,674 1,674 1,674 stops annually Cost per stop of regular refuse .95 .96 1.00 .96 1.03 1.14 collection service M Cost per stop of private 1.25 1.35 1.40 1.42 1.57 ...collection* Cost per stop of white goods 1.43 1.19 1.43 1.43 1.60 1.70 si , 8 bulky items trucks *Based on a survey of private haulers operating in the Iowa City area. �l L i 221 rA rA EXPENDITURES: ^ PERSONAL SERVICES SERVICESIAND CHARGES CONTINGENCY ' TOTAL t _ DEPT9 BUDGET FY90 FY91 ACTUAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION ti i RECEIPTS: rj REFUSE COLLECTION FEES 329,252 2,587 INTEREST INCOME 319,704 CBD MAINT CHARGEBACKS 431,394 MISCELLANEOUS ---_----0 TOTAL i 14,420 i . 578,910 _-620_347 685_537 698,887 -_763_541 808_371, A ESTIMATE FY89 BUDGET PROJECTION .I I 584,332 4,141 602,600 2,873 701,723 4,460 REFUSE COLLECTION OPERATIONS � RECEIPTS AND EXPENDITURES SUMMARY �13 FY87FY88 DEPT9 BUDGET FY90 FY91 ACTUAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION 254,825 41489 286,337 2,306 302,297 302,297 3,076 2,426 315,234 2,493 329,252 2,587 319,596 319,704 380,164 380,164 431,394 461,535 ---_----0 - 12,000 __ 0 ---14,000 14,420 14,997 578,910 _-620_347 685_537 698,887 -_763_541 808_371, ACTUAL ESTIMATE FY89 BUDGET PROJECTION PROJECTION 584,332 4,141 602,600 2,873 701,723 4,460 753,703 41460 788,356 41851 1 8,76 7 8,5120 8,7670 4,460 9,0300 --593-3-- 0 ---14-24- -_593,374 -_614,240 ---5555-- 714,695 --------- -_766,930 --------- -_801,846 222 REFUSE COLLECTION OPERATIONS q BUDGETED FOR FY89 PERSONAL SERVICES: CAPITAL OUTLAY: --- FTE - FY88 FY89 $ M.W.I -- REFUSE - REFUSE *ASST 6.00 6.00 119,718 NONE 4.00 4.00 90,327 0 ASST SUPT —SOLID WASTE **STREET/SANITATION SUPT .50 .50 14,124 .25 .25 9,557 TOTAL 0 TEEMERTIMEIES .. 7,980 -__ __ S+ BENEFITS 3,294 57,297 TOTAL ----- ----- 10.75 10.75 302,297 *See also Landfill operations **See also Street Sys. Ma int. and Landfill Oper. - TRANSFER T0: NONE 0 �. TOTAL 0 L :i j �1 223 .� LANDFILL OPERATIONS FINANCIAL PLAN SUMMARY 7 FY87 ACTUAL FY88 ESTIMATE FY89 BUDGET FY90 PROJECTION FY91 PROJECTION - BEGINNING BALANCE 215,188 287,325 590,136 ----------- 372,286 ----------- 445,014 ------� ---- TOTAL BALANCE ----------- ----------- 590,136 --- 372,286 ---- 445 014 _ r___ _ LICENSES & PERMITS LANDFILL FEES ----215,188 238 758,951 --287,325 -- 200 816,000 200 943,500 200 1,020,000 200 1,101,600 INTEREST INCOME 15,676 17,672 16,882 16,882 0 16 882 �__ MISCELLANEOUS REVENUES 3,498 100 0 TOTAL RECEIPTS ----833,972 --- 960,582 --1,037_082 --1,118,682 PERSONAL SERVICES ----778_363 -190,361 -14,280 -196,741 -19,139 -223,547 -201466 -233,060 -21,238 -243,341 -22,314 _ COMMODITIES SERVICES AND CHARGES -232,794 -17,113' -255,781 -28,350 -334,313 -433,106 -345,056. -204,000 -363,'488 -455,000 } CAPITAL OUTLAY TRANSFERS -251,678 0 -25,000 -6,150 -150,000 -17,000 -150,000 -11,000 -150,000 -16,000 r CONTINGENCY TOTAL EXPENDITURES ----------- ---_706,226 ---- ------ --- 531,161 --�-------- 1,178,432 ------'---- -- _964,354 -_--------- 1,250,143 ----- ----------- i----------- ENDING BALANCE ENDING 287,325 590,136 372,286 445,014 3131553 ----- ----------- --------- -------- i l I J i 224 LANDFILL PROGRAM DIVISION STATEMENT PURPOSE: The Landfill Division is rounding communities. It responsible will operate for the disposal of all solid waste in Johnson County and all sur- as a self-sustaining utility while meeting all state requirements. OBJECTIVES: 1. Ensure revenues equal or slightly exceed expenses. 2. Operate landfill in compliance with state landfill �d regulations. PERFORMANCE MEASUREMENTS: FY85 FY86 FY87 (Projected) FY88 (Projected) ' FY89 r 1. Tons of Refuse 77,469 87,606. 96,446* 97,500 98,000 2. Revenue', $ 673,232 683,594 820,235 875,000 906,500 I 3., Expenditures - i , 385,056 432,169 420,289 440,316 432,949 4.' :Cost of.Excavation - -p- 200,000 _0_ -0- 230,000 5. Leachate Treatment 182,547** 185,727** 35,957 50,000 63,264 ". 6. Leachate Control (Capital Cost) 226,678 -0- 50,000 —, j, 7. State Dept. of Natural ResourcesSolid Waste 24,112 21,375 141,000 I' Fee 8. Total Cost 567,603 817,896 707,036 511,691 923,213 - **The high tonnage, is a result of the University Leachate Treatment and Leachate Control of Iowa hauling ashes into the landfill. (major groundwork & construction) combined. � :bl 225 � LANDFILL OPERATIONS RECEIPTS AND EXPENDITURES SUMMARY -- FY89 BUDGET -- ' EXPENDITURES: ACTUAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION PERSONAL SERVICES 190,361 196,741 206,908 223,547 233,060 243,341 COMMODITIES 14 280 19 139 20 466 20 466 21 238 22 314 - SERVICES AND CHARGES 232;794 255;781 334;313 334;313 345;056 363,488 .CAPITAL OUTLAY 17,113 28,350 280,106 433,106 204,000 455,000 TRANSFERS OUT 251,678 25,000 25,000 150,000 150,000 150,000 - -CONTINGENCY 0 --------- 6,150 --------- 0 17,000 ---- 11,000 ----- 161000 TOTAL 706,226 531,161 --------- ---- 866,793 1,178,432 964,354 1,250,143 i^ I 1 I� FY89 RECEIPTS: ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION i LICENSES & PERMITS 238 200 200 200 200 j ,LANDFILL FEES - 758,951 816,000 943,500 1,020,000 1,101,600 "INTEREST INCOME 15,676 17,672 16,882 16,882 16,862 MISCELLANEOUS 3,498 100 0 0 0 TOTAL --------- 778,363 --------- 833,972 --------- 960,582 --------- 1,037,082 --------- 1,118,682 i "i J i. ;: 226 ...� LANDFILL OPERATIONS BUDGETED FOR FY89 41 PERSONAL SERVICES: TRANSFER TO: CAPITAL OUTLAY: --- FTE --- 'I LEACHATE CONTROL EXCAVATION FY88 FY89 $ M.W.II-LANDFILL M-W.III - LANDFILL 2.00 2.00 391639 CIVIM.N. ENGINEERDFI 3.00 1.00 3.00 1.00 70,991 28,161 *ASST SUPT - SOLID WASTE **STREET SANITATION SUPT •00 .50 .50 .50 13,576 14,124 TEMPORARIES •25 .25 91557 BENEFITS 150,000 i ==150_000 2;523 41,196 z TOTAL 6.75 _ 223,547 =7.25 TRANSFER TO: CAPITAL OUTLAY: 'I LEACHATE CONTROL EXCAVATION 50,000 q STATE SURCHARGE 230,106 -_153_000,, TOTAL 433,106 r 1. i ^ I i 150,000 i ==150_000 ul d: LANDFILL REPLACEMENT RESERVE FINANCIAL PLAN SUMMARY ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION BEGINNING BALANCE 244,826 ----------- 286,697 ----------- 312,989 501,658 690,327 _! TOTAL BALANCE 244,826 ----------- ----------- 286,697 312,989 ----------- 501,658 ---- ------- 690,327 INTEREST INCOME TRANSFER FROM. OPERATIONS 16,871 25,000 ----------- ----------- 13,092 150,000 18,169 150,000 -------I--- 18,169 150 000 -------,--- 18,169 150;000 J _.MISCELLANEOUS TRANSFERS 20,500 20,500 20,500 OTAL.RECEIPTS 41,871 -------'-- 163,092 188,669 188,669 188,669 SERVICES AND CHARGES CAPITAL OUTLAY 0 ------'---- ----------- 0 0 ------- --- 0 -------'--- 0 i TRANSFERS 0 ----------- 136,800 0 0 0 0 0 0 r TOTAL EXPENDITURES ---------------------- ----------- ----------- 0 ..: ----------� -136,800 ----------� --- ----------� ---------- - '. i ENDING BALANCE 286,697 312,989 501,658 690,327 878,996 i i v I i 228 I:x AIRPORT OPERATIONS FINANCIAL PLAN SUMMARY ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION BEGINNING BALANCE 393 ---0 ---0 TOTAL BALANCE ----_11,529 -11,529 --- -----_4,507 393 -4,507 0 0 INTEREST INCOME ----------- 1,271 ----------- ----------- 660 660 ----------- 660 ----------- 660 HANGAR RENTAL FARM RECEIPTS 69,194 15,000 71,508 15,000 71,506 15,000 71,508 15,000 71,508 15,000 el . FLOWAGE FEE PROPERTY TAX TRANSFER 2,077 100,530 5,000 103,113 3,000 83,819 3,000 85,572 3,000 92,848 MISCELLANEOUS REVENUES 2,202 2,005 1,125 1,125 1,125 -TOTAL RECEIPTS --- 176,865 -_-_184,141 f PERSONAL SERVICES COMMODITIES ---_190,274 -45,248 -11,990 ----197,286 ----175,112 -43,735 -23,770 -46,717 -12,813 -48,679 -13,243 -50,781 -13,834 1 SERVICES AND CHARGES -80,756 -98,681 -74,775 -78,543 0 r83,026 0 CAPITAL OUTLAY TRANSFERS -7,358 -33,000 0 -33000 0 -33,000 -33,000 -33,000 i, CONTINGENCY -_-___3,300 _---__3_400 TOTAL EXPENDITURES -_-_-0 ----__3,_000 -202,186 _170,605 _ 176,865 __-_184,141 _ --__178,352 ----------- --- _ ----------- i ENDING BALANCE 393 ======4,507 0 0 0 1 G 1 ' i t i 229 W f AIRPORT COMMISSION PROGRAM DIVISION STATEMENT PURPOSE: -• The Iowa City Municipal Airport Commission formulates Airport policy and provides general direction to the Airport Manager to carry out commission policies. The Airport serves the citizens, industries and institutions of Iowa City and surrounding areas. The facility is maintained and improved as required to keep it a safe and viable part of the state and national system of airports for general aviation. i i OBJECTIVES: J 1. Proceed with development of runway 06/24 to primary runway status. 2. Remove natural obstructions in runway clear zones. JI 3. Repair runway surfaces as needed. 4. Upgrade airport lighting and approaches through state matching funds if grant is approved. 5. .Continue update of Airport Master Plan. ^, 6. Monitor demand for additional hangars. 7. Add additional aircraft parking in terminal area if grants are available. 8. Install taxiway lighting through ]DOT grants if approved. 9. Develop plans to generate additional revenue for airport operations. The specific objectives listed above are what the Commission feels are most important at this time. The j objectives may be modified by data and recommendations that may result from the annual update of the Master Plan Study, and public input thereto. J 230 � r AIRPORT OPERATIONS RECEIPTS AND EXPENDITURES SUMMARY I FY87 ACTUAL PY88 ESTIMATE DEPT9 BUDGET REQUEST BUDGET FY90 PROJECTION FY! 1 PROJECTION 45,248 11,990 43,735 231770 46,717 46,717 12,813 12,813 48,679 13,243 50,781 13,834 80 355 98,681 74,775 74,775 78,543 83,026 33,000 0 33,000 3,000 33,000 33,000 33,000 33,000 __ ----3,300 ----3,300 g -_178,352 --202,186 --170,605 170,605 ---_3_400 176,865 ----3,500 184,141 ACTUAL ESTIMATE FY89 BUDGET PROJECTION PROJECTION j 69,194 71,508 71,508 71,508 71,508 -! 15,000 21077 15,000 5,000 15,000 3,000 15,000 3,000 15;000 3,000 100,530 ----2,202 103,113 ----2,005 83,819 1,125 85,572 1,125 - 92,848' 1,125 190,274 197,286 175,112 176,865 184,141` i n, i1 231 "� i PERSONAL SERVICES: AIRPORT OPERATIONS BUDGETED FOR FY89 --- FTE --- FY88 FY89 $ 1.00 1.00 34,991 NONE 4,500 7,226 1.00 1.00 46,717 TRANSFER TO: DEBT SERVICE -ABATED GO BONDS TOTAL 232 CAPITAL OUTLAY: TOTAL 33,000 33,000 BEGINNING BALANCE TOTAL BALANCE INTEREST INCOME MISCELLANEOUS REVENUES TOTALRECEIPTS TRANSFERS TOTAL EXPENDITURES AIRPORT CAPITAL IMPR RES FINANEIAL PLAN SUMMARY ACTUAL ESTIMATE BUDGET 98,885 ---- ------- 106,449 ----------- 115,377 - ----98_885 ----106,449 ----------- ----115-377 7,101 463 8,928 9,623 ---------- 0 p --_---7_564 --_---8_928 --_---9_623 ----------- ----------� ----------0 ----------0 -125,000 ----125,000 106,449 115,377 0 ----------o -----------w 0 233 1 si FY90 FY91 PROJECTION PROJECTION 0 0 ---------- ------ ----- 0 ----------0 0 ----------0 ----------0 0 p ----------o -----------w 0 ----------O ----------0 - - - - - - - --0 •' , ----------- -0 0 �I I i i =d I A I BEGINNING BALANCE TOTAL BALANCE TRANSIT OPERATIONS FINANCIAL PLAN SUMMARY FY87 ACTUAL ----------- ----------- 726,402 26,424 105,339 294,562 1,924 0 432,126 200,000 379,159 ------1,936 2,167,872 -1,068,646 10,608 -816,218 6010 0 _1,894,871 ----273,001 FY88 ESTIMATE --- 273,001 273,001 633,000 22,763 87,000 179,178 2,000 0 320,000 0 513,520 ---_--1,100 1,758,561 -946,025 -11,483 -859,913 -155,670 36,000 _2,009,091 22,471 ----- 234 FY89 FY90 FY91 BUDGET PROJECTION PROJECTION ---- 22,471 22,471 633,000 23,676 71,000 187,376 2,072 403,087 0 611,413 ----1,100 1,932,724 -1,041,196 17,639 -823,756 420 -36,300 -1,919,311 -----35,884 35,884 633,000 24,623 71,000 187,376 2,072 0 555,224 626,796 -----_1,100 2,101,191 -1,085,306 18,171 870,956 433 -75,000 37,389 -2,087,255 ==_==35,884 ---==49,820 fl� 49,820 -----49,820 633,000 25,608 71,000 187,376 2,0720 636,994 658,331 1,100 2,215,481 -1,132,818 18,898 934,636 -75,000 -- -38,885 - 2,200,687 64,614 v LOCBL-60VERNMENTAL AGENCIES STATE GRANTS FEDERAL GRANTS ` INTEREST INCOME FEDERAL REVENUE SHARING PROPERTY TAX TRANSFER TRANSSITNLEVTYANSFERS ( + r, MISCELLANEOUS REVENUES TOTAL RECEIPTS COMODITIESRVICES SERVICES AND CHARGES CAPITAL OUTLAY TRANSFERS CONTINGENCY TOTAL EXPENDITURES � I I ! ENDING BALANCE _l i J i ,- TRANSIT OPERATIONS FINANCIAL PLAN SUMMARY FY87 ACTUAL ----------- ----------- 726,402 26,424 105,339 294,562 1,924 0 432,126 200,000 379,159 ------1,936 2,167,872 -1,068,646 10,608 -816,218 6010 0 _1,894,871 ----273,001 FY88 ESTIMATE --- 273,001 273,001 633,000 22,763 87,000 179,178 2,000 0 320,000 0 513,520 ---_--1,100 1,758,561 -946,025 -11,483 -859,913 -155,670 36,000 _2,009,091 22,471 ----- 234 FY89 FY90 FY91 BUDGET PROJECTION PROJECTION ---- 22,471 22,471 633,000 23,676 71,000 187,376 2,072 403,087 0 611,413 ----1,100 1,932,724 -1,041,196 17,639 -823,756 420 -36,300 -1,919,311 -----35,884 35,884 633,000 24,623 71,000 187,376 2,072 0 555,224 626,796 -----_1,100 2,101,191 -1,085,306 18,171 870,956 433 -75,000 37,389 -2,087,255 ==_==35,884 ---==49,820 fl� 49,820 -----49,820 633,000 25,608 71,000 187,376 2,0720 636,994 658,331 1,100 2,215,481 -1,132,818 18,898 934,636 -75,000 -- -38,885 - 2,200,687 64,614 v PUBLIC TRANSIT 'i PROGRAM DIVISION STATEMENT PURPOSE: Iowa City Transit provides bus service Monday through Saturday serving 80% of Iowa City residences within three blocks of a bus route. The Transit Department a contracts with Johnson County - firm for specialized transportation of elderly and handicapped Iowa City residents. SEATS and a private taxi GENERAL DIVISION OBJECTIVES: 1. Achieve at least a modest increase in ridership over the FY88 level, '2. Equal or exceed the -, minimum revenue/expense ratio of .40 established by Council policy for the fiscal si year. 3. Work with Equipment Division to maintain bus maintenance. costs at or below the FY88 level.- NEW DIVISION OBJECTIVES: 2.•. Develop resultsflimited promotional ththeTIowamarkCity etiC mnunlan �imaximizeshich the Workwin ty School tr Dictstafftoidentifyaddiionaloppo transport students. opportunities for ICT to PERFORMANCE MEASUREMENTS: FY84 FY85 FY86 FY87 Proj. FY88* Proj. FY89 I.' NO.' of passenger boardings (millions) 2.400 2.22 2.020 1.78 2. 1.57 1.65, -No.,of evening passengers (thousands) 164.4 142.0 126.8 112.2 f 3. _No. .of Saturday passengers (thousands) 234.6 204.7 95.2 97,0 - 173.7 125.5 4.No. of revenue miles (thousands) 781.1 760.0 789.6 697.8 106.7 565.0 107.0 565.0 5. Passengers per revenue -mile 3.08 2.90 2.71 2.56 6. Revenue/expense ratio 2.78 2.92 0.43 0.42 0.35 0.38 0.40 0.40 * On June 29, 1987, Iowa City Transit reduced their service to hourly during the routes, and eliminated Saturday night service. mid-day, combined night The cost of monthly passes also during May, 1987. increased by 2 dollars i ' 235 �,� EXPENDITURES: i PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES TRANSFERSUOUTY ,CONTINGENCY TOTAL } i i i r �' LK t RECEIPTS: i j� I J TOTAL TRANSIT OPERATIONS RECEIPTS AND EXPENDITURES SUMMARY FY87 FY88 DEPT9 BUFINAL ACTUAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION 1,068,646 10,608 946,025 11,483 1,041,196 1,041,196 17,639 17,639 1,085,306 18,171 1,132,818 18,898 816,218 -600 859,913 843,056 823,756 870,956 934,636 155,670 420 420 433 450 0 --------000 36,000 36,300 36,300 37,389 38,885 1,894,871 2;009,091 1,938,611 1,919,311 2,087,255 2,200,687 FY87 ACTUAL FY88 ESTIMATE FY89 BUDGET PROJECTION PROJECTION 726,402 26,424 633,000 22,763 633,000 23,676 633,000 24,623 633,000 25,608 105,339 294 924 87,000 179 000 71,000 187,376 71,000 187,376 71,000 187,376 432126 320000 ' 2'072 403,087 2,072 555,2240 2,,072 636;994 200 000 379159 936 0 513 100 520 611,413 626,796 658,331 -----;--- -----;--- ----1,100 1,100_ 2,167,872 - - 1,758,561 -_- 1,932,724 ----1,100 2,101,191 _ 2,215,481 236 PERSONAL SERVICES: TRANSIT OPERATIONS BUDGETED FOR FY89 MASS TRANSIT OPERATOR WORK STATION M W.II— TRANSIT FY88 M.W.III—TRANSIT $ A.M. OPERATIONS SUPR. 17.00 P.M. OPERATIONS SUPR. 352,615 TRANSIT MANAGER 1.00 M.W.I—TRANSIT 21,358 M.W.I—TRANSIT 1.00 ACCOUNT CLERK — TRANSIT 22,996 MASS TRANSIT OPERATOR 2.00 TEMPORARIES 52,796 OVERTIME 1.00 BENEFITS 24,852 TOTAL i F sfn . e 1.00 F 2.50 48 PT2.50 IPPTT112.00 310PT f, .75 TRANSIT OPERATIONS BUDGETED FOR FY89 NONE TRANSFER TO: TOTAL 237 CAPITAL OUTLAY: MICRO—COMPUTER --- FTE — WORK STATION 420 FY88 FY89 $ 17.00 17.00 352,615 1.00 1.00 21,358 1.00 1.00 22,996 J.... 2.00 2.00 52,796 i s� 1.00 1.00 24,852 1.00 1.00 41,095 2.50 48 PT2.50 IPPTT112.00 310PT .75 .75 15;670 12.00 240,359 16,697 16,000 __ __ 186,809 38.50 38.50 1,041,196 NONE TRANSFER TO: TOTAL 237 CAPITAL OUTLAY: MICRO—COMPUTER WORK STATION 420 TOTAL 420 Li 0 —_------0 J.... i s� BEGINNING BALANCE TRANSIT LANU REPLACEMENT FY87 FY88 FY89 ACTUAL ESTIMATE BUDGET 107,308 107,308 ----------- 0 6,130 -----1,060 7,195 ----------- 0 0 0 0 -16,344 --_16,344 _98,159 98,159 -----98,159 0 ----155,670 155,670 0 -21,2500 0 --_21_250 ----232,579 238 232,579 ----232,579 ----------- 0 ----------- 0 0 0 --=132,6570 _132_657 --- _99,922 FY90 PROJECTION 99,922 -----99,922 264,7466 ---- 75,000 339,746 0 -376,196 -376,196 ----63,472 _--63,472 FY91 PROJECTION 63,472 -----63,472 ----271,3200 --- 75,000 346,320 0 0 ------ - -363,2200, _363,220 46,572 TOTAL BALANCE FEDERAL GRANTS INTEREST INCOME OPERATING TRANSFERS BOND ORDINANCE TRANSFERS } TOTAL RECEIPTS PERSONALSERVICES COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY TRANSFERS TOTAL EXPENDITURES ENDING BALANCE .� i E ; 1-� TRANSIT LANU REPLACEMENT FY87 FY88 FY89 ACTUAL ESTIMATE BUDGET 107,308 107,308 ----------- 0 6,130 -----1,060 7,195 ----------- 0 0 0 0 -16,344 --_16,344 _98,159 98,159 -----98,159 0 ----155,670 155,670 0 -21,2500 0 --_21_250 ----232,579 238 232,579 ----232,579 ----------- 0 ----------- 0 0 0 --=132,6570 _132_657 --- _99,922 FY90 PROJECTION 99,922 -----99,922 264,7466 ---- 75,000 339,746 0 -376,196 -376,196 ----63,472 _--63,472 FY91 PROJECTION 63,472 -----63,472 ----271,3200 --- 75,000 346,320 0 0 ------ - -363,2200, _363,220 46,572 ,.. ,._.... yrt�<f !N a: y> 1$ n.\ 'tr b r r;.•:iu 1! '9 ( ... 4:f r s, s �,. - ._. .. .a.+2...�n ... :..�.: r..w. ..: :. .y.a.. r .'..M... Iwt n Yv, .�.uf\) 'drr.'li.y .vN).-..}�%.. .N v{.ir. Y:v 4:1 tt`! :=✓'W.;�wNl4 ) _n..lw TF{T t�..v:.VVu Y,r.. :y.r.. � •... ... .. ... ... :i�: ..: .:. �.� .,Y n:..::: �-�.,. f.\ \.,:��: .. 1..�'..:.fLT. •-r'l:t:"n._ l:�: X: V iY::.L.l .-r 'c 'L 1. '.�:.•. ./R .t�� ] ....�. _ ��:) � . �.. .. 7. .r. kl G 5. '. .V ( �"$ .i✓N 1Y .l -' 1 M ✓ 1 f.0 Y FJ h..�f' h �!-�. W ..` �9 k *i�in,i Y _u R.Mr.:r✓.. .s. t .9 1 JY 4 L". •j Y. .. _ ,_... ...... . ....�,>,,.. ., 4 ,,,, .��.. ... , . ,R,.).�., . a:,.,: „f,�.aw.., �,,�...� ...,,<�.>L1TL:iL'Dr;�L'ia.A7i1Q,.-..... _,,._. ,;;_� DEBT SERVICE FINANCIAL PLAN SUMMARY FY87 ACTUAL FY88 ESTIMATE FY89 BUDGET FY90 PROJECTION FY91 PROJECTION BEGINNING BALANCE 420,340 159,598 8,309 28,000 151,030 TOTAL BALANCE 420,340 159,598 PROPERTY TAX INTEREST INCOME 1,997,973 136,971 2,700,618 161,928 ---__-8_309 2,900,091 25,000 -----28,000 2,975,000 25,000 ___-151_030 3,050,000 BOND SALES 25,000 TRANSFER FROM ENTERPRISE FUND _ MISCELLANEOUS TRANSFERS 126,109 488,693 649,080 0 655,800 0 646,700 0 619,300 0 TOTAL RECEIPTS ,:.r ----------- 2,849,746 ---------_6 ----------- 3 511 626 rr ----------0 ----'----'- 3,580,891 -'----'--__ 3 646 700 r.+ --'-- :,.3,6;4i 300 ' SERVICES AND CHARGES ----------p ---- r----- ---------- TRANSFERS CAPITAL OUTLAY {: -3,110,480 2 -3,662;915 0 -3,561,200 0 -3,523,670 0 -3,7,46,070 0 TOTAL EXPENDITURES ----------- -3,110,488 ----------- -3,662,915 --- ----------- -3,561,200 ----------- ---------- -3,-523,670 ----------- ----------- -3,746,070 ------- ENDING BALANCE 159,598 ----- ----- 8,309 ----------- 28,000 --------- 151,030 J -----99,260 r j l - i i 239 :i DEBT SERVICE FUND � SUMMARY OF EXPENDITURES !+I GENERAL OBLIGATION DATE OF ISSUE AMOUNT OUp7jijgG g --F PRINCIPAL AND INTEREST DUE --- !I s ILl Streets Improvements 06/77 3,015,000 325,000 339,000 Street Improvements 8 v4 I *Sewer Construction 09/78 2,250,000 300,000 314,400 g! ;;'.Street' Improvements 8 *Sewer Construction 05/79 5,500,000 2,000,000 606,000 "' 579,500 553,000 Street Improvements 8 *Sewer Construction — 09/80 2,570,000 1,400,000 291,400 478,800 452,800 Multi -Purpose *Airport Hangars 12/82 2,700,000 1,750,000 395,350 426,600 402,300 ;-Multi -Purpose . *Airport Improvements p *Water Construction *Special Assessment Projects 11/85 4,700,000 3,800,000 754,000 722,950 690,650 Multi -Purpose *Water Construction 08/86 6,350,000 6,000,000 755,750 736,875 742,000 _ Multi -Purpose *Water Computer Purchase 02/87 1,260,000 1,260,000 105,300 228,945 220,320 #Multi -Purpose 07/89 2,000,000 -- -- 350,000 335,000 !) #Multi -Purpose 07/90 2,000,000 -- - -- 350,000 TOTAL 16,835,000 3,561,200 3,523,670 3,746,070 *These bond issues are abated by revenue funds. ri #This is a preliminary estimate. f i� 240 TRUST & AGENCY i FINANCIAL PLAN SUMMARY ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION - BEGINNING BALANCE 136,454 -41,757 39,026 _r- 401000 40,000 _; TOTAL BALANCE 136,454 -41,757 39,026 _r --- 40/000 ----------- 40 000 r PROPERTY TAX UNIVERSITY FIRE CONTRACT _ 440,670 88,189 757 208 94;465 700,982 97,403 7311299 101/80 764,828 105,351 INTEREST INCOME MISCELLANEOUS REVENUES 5,388 131623 8,300 5,802 5/ 0 ,802 0 TOTAL RECEIPTS 547,870 0 859,973 0 804,187 l--- 838/567 ------ - 875,981 . PERSONAL SERVICES ------'---' ----------' 0 ----------- 0 p -------r 0 0 SERVICES AND CHARGES TRANSFERS -68,905 -657,176 -82,500 -696,690 -88,170 -715,043 -94/645 743/___ 773,390 TOTAL EXPENDITURES 726_081 - ------- --- ---_779,190 ---_803,213 ---_8381567 ENDING ENDING BALANCE 4; -41,757 39,026 40,000 40/000 40;000 i J ., 241 EMPLOYEE BENEFIT COSTS BUDGETED IN TRUST & AGENCY FUND Police & Fire Pension & Retirement Worker's Compensation i Unemployment Insurance Police & Fire Retirement System Expense .,,-TOTAL TRUST'& AGENCY FUND BENEFITS EMPLOYEE BENEFIT COSTS BUDGETED IN GENERAL'FUND IFICA" IPERS Health, Life & Disability Insurance TOTAL GENERAL FUND BENEFITS EMPLOYER'S CONTRIBUTION RATE Police Retirement Fire Retirement FICA ,nroc & Fire Retirement - Contribution rate is set by the annual actuary study done on the retirement systems. _. a TRUST & AGENCY FUND the maximum salary increased from $42,000 to 1, 1990 but no projections l SUMMARY OF EXPENDITURES 7,65% on January for the maximum todate. at w ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION _ FY87--- ----- $---- 657,176 696,690 715,043 743,645 64,537 773,390 70,991 H 44,950 12,569 53,000 12,000 58,670 12,000 12,360 12,854 ei 11,386 17,500 17,500 18,025 18,746 726,081 779,190 803,213 838,567 815,981 '" 333,549 379,325 402,676 256,197 417,617 265,653 434,318 276,278 216,520 557,788 241,011 581,752 658,139 708,840 777,578 1,107,857 1,202,088 1,317,012 1,392,110 1,488,174 17.69% 17.92% 17.92% 30.05% 17.92% 30.05% 17.92% 30.05% 29.54% 7.15% 30.05% 7.33% 7.51% 7.68 7.85% 5.75% 5.75% 5.75% 5.75% 5.75% _ & Fire Retirement - Contribution rate is set by the annual actuary study done on the retirement systems. _. Police January 1, 1988 the rate increased from 7.15% to 7.51% and the maximum salary increased from $42,000 to 1, 1990 but no projections FICA - $45,000. There are projections for the rate to rise to 7,65% on January for the maximum todate. at 5.75%; January 1, 1988 the maximum salary changes from $23,000 to $24,000, and j. IPERS - The rate remins $1,000 is added to the maximum each January 1. bV 1, ', 242 _ Vo BEGINNING BALANCE TOTAL BALANCE ROAD USE TAX INTEREST INCOME TOTAL RECEIPTS TRANSFERS TOTAL EXPENDITURES i i ENDING BALANCE I t f _!I i I J I � 243 ROAD USE TAX FINANCIAL PLAN SUMMARY FY87 FY88 FY89 FY90 FY91 ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION 304,817 459,453 132,991 129,345 220,141 304,817 --'-'------ 459,453 ----------- 132,991 ----------- 129,345 ----------- 220,141 ----------- 1,829 602 1,780,407 1,834,956 1,871,655 1,909,088 -_-_-19,19 5 _-_-_10,000 -_---201672 _----20,672 -__--20,672 1,848,797 1,790,407 1,855,628 1,892,327 1,9291760 -1,694,161 -2,116,869 -1,859,274 -1,801,531 -2,077,272 -1,694,161 -2,116,869 -1,859,274 -1,801,531 -2,077,272 _459,453 132,991 ____129,345 __-_220,141 __72,629 243 ROAD USE TAX BEGINNING BALANCE RECEIPTS: _ FINANCIAL Road Use Tax Interest Income TOTAL RECEIPTS EXPENDITURES: ;Operating: Traffic Engineering ACTUAL Streets System Maintenance BUDGET Total Operating PROJECTION 'Capital Improvements: ___FY87___ Hwy. 1/Sunset Signals j Benton/Sunset Signals t Hwy -6 Signals Interconnection p R.R. Crossing Signals $ Clinton/Market Signals j Rochester/1st Avenue Signals 304,817 Hwy. 6/Keokuk Intersection i Local Road 220,141 Extra Width Paving Total Capital Impr. TOTAL EXPENDITURES ENDING BALANCE 1,829,602 19,195 1,780,407 i 1,871,655 ROAD USE TAX FINANCIAL PLAN SUMMARY =' w ACTUAL ESTIMATE FY88... BUDGET PROJECTION PROJECTION ___FY87___ ... ... FY89... FY91 $ ...FY90 _ $ $ xl 304,817 459,453 132,991 129,345 220,141 1,829,602 19,195 1,780,407 1,834,956 1,871,655 1;909,088 10,000 20,672 20,672 20,672 w 1,848,797 1,790,407 1,855,628 1,892,327 1,929,760 i 558,650 1,131,460 621,986 1,388,104 590,884 1,100,290 616,764 1,146,367 645,450 1,431,822 1,690,110 2,010,090 1,691,174 1,763,131 2,077,272 4.051 -- __ -- 26,000 -- 17,000 -- 4,000 -- 23,000 -- 15,779 -- 21,000 113,500 -- _ -- -- 50,000 -- '- - 4,600 38,400 +i 4,051 106,779 168,100 38,400 _ 1,694,161 2,116,869 1,859,274 1,801,531 2,077,272 ri 459,453 132,991 129,345 220,141 72,629 244 r� - BEGINNING BALANCE 44,493 TOTAL BALANCE _ LOCAL GOVERNMENTAL AGENCIES FEDERAL GRANTS 36,323 CDBG TRANSFERS PROPERTY 23,869 TAX TRANSFER MISCELLANEOUS REVENUES 55,24481 TOTAL RECEIPTS ---- PERSONAL SERVICES '.COMMODITIES - i - SERVICES -AND CHARGES CAPITAL OUTLAY -114,5355 TOTAL EXPENDITURES -26,249 29,146 -29,570 _-434 ENDING BALANCE ---_141_747 ---_156_723 34,063 i) =====�_____ I� � J _ 1 FINANCIAL PLAN SUMMARY FY87 ACTUAL FY88 ESTIMATE 44,493 38,988 44,493 -----20,721 38,988 -----29,557 36,323 41,000 23,869 104,468 55,24481 86,166 ---- 182_649 -- ----136_242 _0 -_ 256,723 -114,5355 -126,006 -26,249 29,146 -29,570 _-434 -183_365 ---_141_747 ---_156_723 34,063 =--==38,988 =====38,988 =====�_____ 245 FY89 BUDGET -----38_988 -----38,988 34,292 41,000 91,193 0 --- ----166_485 -132,886 35;761 0 --- 222!! -__-_35,429 PROJECTION PROJECTION 35,429 ----- 34 779 L -----34,779 -----35_429 35,835 41,000 37,181 41,000 99,690 104,468 0 --__176_ 529 182_649 -- -138,439 -144,376 37,300 ,498 -37,491 -----_ _0 0 -183_365 ====-34,779 34,063 =====�_____ us JCCOG ADMINISTRATION ., PROGRAM DIVISION STATEMENT w PURPOSE: support to � Provide an efficient and effective level of admin ate the efforts of the staff in providing strative direction and support to the staff of the s Johnson County Council of Governments and to coordinPP member agencies. OBJ ECTIVES:ro ri 1, provide an administrative level of support to the divisions within the department through the app p 9 ate allocation of staff resources. 2. Ensure the timely completion of the divisions' objectives and individuals' work assignments. 'I 'PERFORMANCE MEASUREMENTS: — staffing needs. The, 1.: ,Weekly meetings with division heads will be held to continuously identify ordination of staff activities will be made on a w assignment or coeekly basis as problems are identi fied. 2. Long-term projects will be monitored quarterly and short-term projects will be monitored as frequently ias - necessary to ensure that projects and work assignments are completed on schedule. i 3. -;Overall performance shall be measured by the performance and completion of the division's objectives. j EXPENDITURES: ' PERSONAL SERVICES FY90 PROJECTION SERVICESIAND CHARGES CAPITAL OUTLAY 29,557 41 000 r j TOTAL r, 86,166 0 91,1903 99,694 104,468 j -- 0 RECEIPTS: -_156_723 _ 166,485 LOCAL GOVERNMENTAL AGENCI 182,649 'FEDERAL GRANTS CDBG TRANSFERS MISCELLANEOUSTRANSFER TOTAL i NOTE: RECEIPTS AND ADMINISTRATION FY87 FY88 -- FY89 BUDGET -- ACTUAL ESTIMATE REQUEST BUDGET 19,427 11,909 0 31,425 FY87 ACTUAL 20,721 36,323 23,869 55,241 88 -_136,242 20,161 21,084 12,293 16,656 0 0 32,746 _-_38,068 21,084 16,557 -------- 0 _-_37_969 A FY90 FY91 PROJECTION PROJECTION 21,973 22,928 16,619 16,701 --- 0 0 38,930 39,981 i FY88FY89 ESTIMATE FINAL BUDGET FY90 PROJECTION FY91 PROJECTION 29,557 41 000 r 34,292 41,000 35,835 41,000-�- 37,181 41,000 i 86,166 0 91,1903 99,694 104,468 j -- 0 0 -_156_723 _ 166,485 176,529 182,649 This is a summary Of all JCCOG receipts. 247 PERSONAL SERVICES: JCCOG ADMINISTRATION BUDGETED FOR FY89 --- FTE --- FY88 FY89 $ CAPITAL OUTLAY: ASSISTANT PPD **ADMIN. SEC. - PPD C 10 .10 2,181 NONE **ADMIN. P.P.D. DIRECTOR ". TEMPORARIES .20 .20 .20 .20 4,725 9,407 TOTAL BENEFITS 1092 ----- 3,679 TOTAL --_50 --_50 ----- --------- --_21,084 NONE TOTAL 0 y 00 -__ - 1 i i I { `j JCCOG TRANSPORTATION PLANNING -- PROGRAM DIVISION STATEMENT PURPOSE: JCCOG was established by the Governor of the State of Iowa as the Metropolitan Planning Agency for the Iowa City Urbanized Area. The Transportation Planning Division provides transportation planning, grant writing, and coordinating services to the JCCOG member agencies. JCCOG is the designated recipient of UMTA funds for all transit systems in the Iowa City Urbanized Area. Planning services are provided by the Transporta- tion Planning Division for all modes of transportation. OBJECTIVES: 1. Carry out the activities of the Transportation Planning Division as described in the adopted FY89 JCCOG J Unified Planning Work Program. 2. Update the Transportation Improvement Program (TIP) and produce an FY88 Annual Element. f 3. Satisfy requirements and complete applications for Iowa DOT State Transit Assistance and UMTA pro- grams. 4. Continue to monitor the performance of the local transit systems. 5. Collect, tabulate, and report UMTA Section 15 information. 6. Assist in.the renewal of the SEATS service contracts between Iowa City, Coralville, University Heights, and the Johnson County Board of Supervisors. f 7. Examine specific transportation issues as directed by JCCOG member agencies, including all modes of transportation. 8. Monitor and advise the JCCOG Technical Advisory Committee and Board of Directors regarding the availability and distribution of FAUS and other State/Federal street and highway funds. 9. Complete planning studies and grant applications for special transportation funding programs which may occur throughout the year (e.g. RISE, EXXON, oil overcharge). 10. Respond to inquiries from the public and the media on transportation issues. 11. Participate in Chamber of Commerce Transportation Committee meetings, ECICOG TAC meetings, and hearings of the Iowa City Abandoned and Obsolete Vehicle Appeal Board. PERFORMANCE MEASURES: J _ 1. Completion of all projects as outlined in the FY89 JCCOG Unified Planning Work Program. 2. Submission of UMTA Section 15 quarterly and year-end reports by the prescribed deadlines. 3. Completion of the JCCOG TIP/AE by the prescribed deadline. 4. Completion of State and Federal grant applications by the prescribed deadlines, and associated grant I administration. I 249 EXPENDITURES: PERSONAL ICES SERVICESIAND W CHARGES CAPITAL OUTLAY i i i i TOTAL t I I I al N W RECEIPTA ANMD EXPENDITURESLSUMMMMARY al N 1i \1 FY87FY88 ACTUAL ESTIMATE -- FY89 BUDGET -- REQUEST BUDGET PROJECTION PROJECTION 01 62 776 68 414 72,568 72'568 75,497 78,756 9,905 _ ,217 11 084 0 13 812 0 10,8207 586 12,0530 610 11,810 t =_=73__273 ===79__930 ===86838 ==-83,853 ---88,136 ---91 176 NOTE: Receipts are included in JCCOG Administration. q K1 250 JI M PERSONAL SERVICES: JCCOG, TRANSPORTATION PLANNING BUDGETED FOR FY89 --- FTE --- ASSOCIATE PLANNER FY88 FY89 TRANSPORTATION PLANNER 1.00 1.00 TEMPORARIES - _ BENEFITS TOTAL 11,723 _2_00 _2_00 _ _72,458 I' { J I j i_ I JCCOG, TRANSPORTATION PLANNING BUDGETED FOR FY89 --- FTE --- FY88 FY89 $ 1.00 1.00 27,402 NONE 1.00 1.00 32,644 689 11,723 _2_00 _2_00 _ _72,458 NONE TRANSFER TO: TOTAL 251 CAPITAL OUTLAY: TOTAL --- --0 --0 i JCCOG RURAL PLANNING EXPENDITURES: PERSONAL SERVICES RECEIPTS COMMODITIES SUW4ARY SERVICES AND CHARGES TOTAL I!. f P.' 1 f -- FY89 y r<: i t I; FY87 FY88 JCCOG RURAL PLANNING RECEIPTS AILD EXPENDITURES SUW4ARY -- FY89 BUDGET FY87 FY88 DEPT FINAL FY90 FY91 ACTUAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION w 6,019 7,208 7,774 7,774 8,098 8,441' �I 14 342 342 342 352 366 822 247 1,485 1,485 1,487 1,490, 6,855 7,797 9,601 9,601 9,937 10,297 w I NOTE: Receipts are included in JCCOG Administration. nI D. SI a 252 �� JCCBUGGETEDLFORAFY89G PERSONAL SERVICES: CAPITAL OUTLAY: FY88TEFY89 $ *TECHNICAL ASSISTANT PPD .30 .30 6,541 NONE i 11 BENEFITS ----- -_ ----- _- ----- TOTAL TOTAL ==.30 _ .30 7,774 TRANSFER TO: TOTAL 253 0 0 254 HUMAN SERVICES PLANNING r+ i PROGRAM DIVISION STATEMENT PURPOSE: Provide budgetary, statistical and programmatic analyses to local policymakers in order to assist them in making sound decisions regarding funding and policy matters in human services. Assist in the planning and coordination of local human service resources at all levels of the service system. OBJECTIVES: 1.- Complete -FY89 update of the JOHNSON COUNTY SERVICES INDEX and arrange distribution to at least 150 Y local agencies, professionals, and other users by June 1989. Evaluate the quality of the previous i INDEX by January 1989. 2. to study cost-saving and time-saving measures for administration of locally funded human a .Continue service programs. 3. Recommend, and upon approval implement, improvements in the budgeting process for human service .a agencies. Evaluate process by February 1989. 4. Analyze funding and needs, and make recommendations regarding City of Iowa City, City of .programming Coralville, and Johnson County budgeting for, and funding of, human services. to Iowa City, Coralville or Johnson County for interim funding of human .� 5. Analyze requests submitted services. 6. Assist as needed in coordinative functions and planning for changing demands for services of area i agencies. 7. Continue to serve as Iowa City's representative on the United Way Planning Division and advocate for the needs of local agencies in that context. 8. Continue to respond to requests for assistance related to other human service concerns within the City. 9. Help local agencies secure funds to address unmet needs beyond the limits of City of Iowa City, City of Coralville and Johnson County revenues. 10. Study options for and benefits of various modes of combination for human service agencies. PERFORMANCE MEASUREMENTS: above as As quantifiable data is generated sstatilbe st csrbetween timeorted itwill, bemprovidedtto how comparable periods. M� H OQ M 254 JCCOG HUNAN SERVICES RECEIPTS AND EXPENDITURES SUMMARY FY87 ACTUAL FY88 ESTIMATE -- FY89 DEPT REQUEST BUDGET -- FINAL BUDGET FY90 PROJECTION EXPENDITURES: 26,263 PERSONAL SERVICES 31,570 COMMODITIES 32,871 164 SERVICES AND CHARGES 101 3,613 CAPITAL OUTLAY I _ TOTAL i r 71 7 490 . 0 217 -I f ' I �a --- 36,250 __-36_250 JCCOG HUNAN SERVICES RECEIPTS AND EXPENDITURES SUMMARY FY87 ACTUAL FY88 ESTIMATE -- FY89 DEPT REQUEST BUDGET -- FINAL BUDGET FY90 PROJECTION FY91 PROJECTION 26,263 30,205 31,570 31,570 159 32,871 164 34,251 170 101 3,613 98 5,947 159 6,890 6,890 7,140 7 490 . 0 217 --------- 30,194 30-194 --- 36,250 __-36_250 ---38,621 38_621 ---- _ -38,621 __-40,176 _ _41,911 NOTE: Receipts are included in JCCOG Administration. 255 PERSONAL SERVICES: JCCOG HUNAN SERVICES BUDGETED FOR FY89 CAPITAL OUTLAY: .i --- FTE — FY88 FY89 $ HUNAN SERVICES COORDINATOR —1.00 —1.00 ---26,903 NONE BENEFITS 4,667 TOTAL 1.00 1.00 31,570 TOTAL TRANSFER TO: NONE 0 TOTAL 0 256 I i 257 DBG TRO CFINANCIAL PLAN SUMMARY ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION BEGINNING BALANCE -13,281 ----------- -29,102 0 0 0 TOTAL BALANCE -13,281 -------I--- ----------- ----------- -29,102 0 ----------- 0 ----------- 0 i FEDERAL GRANTS SALE OF LAND 797 979 ----------- I---------- 945,358 660,0000 ----------- 660,000 ----------- 660,000 CDBG TRANSFERS MISCELLANEOUS REVENUES 7,098 3,168 0 0 0 0 0 0 ----------- 0 ----------- 0 TOTAL RECEIPTS 808,245 ----------- 945,358 660,000 --'--"---- 660,000 ----------- 660,000 PERSONAL SERVICES COMMODITIES -136,992 -13 249 -137,640 -1,557 -163,742 168,386 -175,713 ^� SERVICES AND CHARGES CAPITAL OUTLAY. -102 996 r -129,112 -2,003 -39,047 -2,064 -41,839 -2,147 -43,599 M TRANSFERS -546,960 -564,447 -83,500 365,208 -90,000 -357,711 -90 000 -348,54.1 ----_23,869 -90 000 TOTAL EXPENDITURES -824,066 -916,256 -660_000 _r__ -660,000 -660,000 ENDING BALANCE 0 0 -- 0 --29,102 0 � i i � J I i 257 CDBG ADMINISTRATION PROGRAM DIVISION STATEMENT PURPOSE: Plans and coordinates the City's federally funded community development programs. Coordinates the City's efforts to assist low and moderate income persons, and to upgrade and preserve its neighborhoods, housing stock and community facilities through the administration of a comprehensive Community Development Block Grant Program and the federally funded Rental Rehabilitation Program. i .1 Note:. The CDBG program year begins January 1, thus project implementation generally relates to the r calendar year. Consideration is being given to extending the program year during the next two years ' in order to make it coincide with the City's fiscal year by 1991. OBJECTIVES: "~ C 1. Prepare and submit the three year and annual Housing Assistance Plan (HAP) goals to HUD by October 1988. 2. Prepare the annual Statement of Community Development Objectives and Request for Funding to submit to HUD by February 1989. 3. Coordinate HAP implementation including the Rental Rehabilitation Program with the Department of Housing and Inspection Services and the Housing Commission. 4. Provide staff assistance for the Committee on Community Needs to ensure maximum citizen participation in the CDBG Program. 5. Coordinate planning and implementation of 1988-89 community development projects and activities, as { .determined by City,Council, to ensure timely completion. F 6. Implement a program to provide more housing opportunities for lower income persons. PERFORMANCE MEASUREMENTS: — 1. Preparation and submission of grant documents (Annual Statement of Community Development Objectives and Housing Assistance Plan). ;I 2. .,Preparation of grantee performance reports indicating compliance with federal grant requirements and accomplishment of projects. e� i 3. Maintenance of records, reports, and other information for review by City auditors and HUD personnel for the $621,000 1988 Entitlement funds. f4. Completion of projects and activities in a timely manner. AI 5. Implementation and monitoring of the $93,000 Rental Rehabilitation Program. t 258 r COMMUNITY DEVELOPMENT BLOCK GRANT SUMMARY OF EXPENDITURES - ACTUAL ESTIMATE BUDGET FY87 FY88_ FY89 METRO ENTITLEMENT: General Supervision 103,688 100,000 100;000 - Community Development Planning 10,009 10,000 8,000 Plaza Mini -Park 8,495 136,905 -- Napoleon Park Restrooms 24,827 -- -- _ Creekside Sidewalks 8,665 -- - j N. Market Park Play Area 2,696 -- - ' Terrell Mill Park Improvements 1,048 -- -- j Housing Rehab & Weatherization Loans 188,078 180,000 300,000 l Elderly Home Services Coordinator 13 -- -- E Shared Housing 21,255 -- -- Residential Accessibility Projects 20,734 -- -- Systems Unlimited Group Homes 4,500 -- -- �. MECCA Facility 114,245 -- - M Goodwill Facility Renovation 116,199 -- -- Alley Repari .1,451 -- -- ', Mary 0. Coldren Home 3,961 -- -- u Napoleon Park Accessibility Improvements -- 7,500 -- Handicare Facilities Expansion 26,140 -- -- Property Management & Disposition -- 3,000 3,000 -. Mark Twain School Playground 1,000 -- -- Crisis Center - Food Bank Facility 104,983 -- -- _ United Action for Youth -Synthesis Studio 6,038 -- -- Curb Ramp Installation 5,149 5,000 5,000 Emergency Housing Repairs 9,289 Housing Modifications -Frail & Elderly 12,044 8,000 4,000 Youth Homes, Inc. Acquisition & Rehabilitation -- 100,000 -- J Benton Creek Drainage -Phase II -- 145,000 100,000 Ralston Creek Bank Stabilization 4,194 11,770 -- _� Coffelt Place Youth home Rehabilitation 1,484 13,000 -- Handicapped Accessible Doors -Parking Ramp -- 10,000 Youth Services Center Acquisition -- 70,000 6,800 Low Income Home Owners Assistance - -- 10,000 Human Services 23,869 93,150 90,000 Contingency -- 22,931 33,200 TOTAL METRO ENTITLEMENT 824,066 916,256 660,000 i 259 J EXPENDITURES: PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES ): CAPITAL OUTLAY TRANSFERS OUT TOTAL i RECEIPTS: FEDERAL GRANTS CDBG TRANSFERS f MISCELLANEOUS iTOTAL i 0 CDBG METRO ENTITLEMENT RECEIPTS AND EXPENDITURES SUMMARY FY87 FY88 -- FY89 BUDGET -- DEPT FINAL FY90 FY91 ACTUAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION 136,992 137,640 163,742 163,742 168,386 175,713 `4 P+ 13,249 102,996 1,557 129,112 2,003 2,003 391047 39,047 2,064 41,839 2,147 43,599 546,960 23,869 ------- 564,447 83,500 365,208 365,208 90,000 90,000 357,711 90,000 348,541 90,000 q 824,066-- --------- 916,256 --- 66-05000 --------- 660--,000 660,000 --------- 660,000 --------- 660,000. ri - n. FY89 FY87 FY88 FINAL FY90 FY91 ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION 797,979 7,098 945,358 0 660,000 0 - 660,000 0 660,000' 0 ----3,168 0 O 88,245 945,358 --------0 660,000 660,000 --------- 660,000 ,I 260 - PA J **See also PPD Admin. &nJCCOGeAdmin. fi r i. TRANSFER TO: GENERAL FUND -AID TO AGENCIES ---90-000 TOTAL ---90,000 4, J i, I ..� 261 21,217 5,000 238,586 100,000 165 365,208 CDBG METRO ENTITLEMENT LUDGETED FOR FY89 - PERSONAL SERVICES: CAPITAL OUTLAY: -- FTE - REHABILITATION FY88 FY89 $ OFFICER ** ASSOCIATE PLANNER ADMIN. SEC. 1.00 1.50 1.00 1.50 28,943 CONTINGENCY CDBG COORDINATOR ** P.P.D. 44,174 DIRECTOR j HOUSING REHAB 1.00 1.00 4907 34,429 CONTRACTED REHAB PROJECTS ORCHAgp/DOUG ASST. PT •20 ( ) 60 •20 .60 9,407 12'391 CHAIR- HAH. OFFICER SEWERS SIES BENEFITS BENEFITS CHAIR-ASSOC. PLANNER TOTAL --- 27,882TOTAL 4.55 4.55 163,742 f j *See also Urban .p J **See also PPD Admin. &nJCCOGeAdmin. fi r i. TRANSFER TO: GENERAL FUND -AID TO AGENCIES ---90-000 TOTAL ---90,000 4, J i, I ..� 261 21,217 5,000 238,586 100,000 165 365,208 VW COMMITTEE ON COMMUNITY NEEDS PROGRAM DIVISION STATEMENT PURPOSE: - Qi i Advise the City Council on community needs in general, and on the use of Community Development Block Grant funds ,in particular, from a citizen viewpoint. Discern the ui needs of the community and make recommendations on community development programs and priorities to the City Council. i .'OBJECTIVES: w } 1.- Evaluate and interpret the City's programs that affect human needs and community development. 2. Provide a systematic communication interchange between citizens Community Development Block Grant proposals and policy makers with regard to all and programs. 3.: Facilitate neighborhood meetings to identify needs of neighborhoods and otherwise assist citizens in articulating community needs. — 4. Assist citizens whenever possible in the development of programs which meet community needs. i PERFORMANCE MEASURES: I. Monthly meetings to review and make recommendations to the City Council on programs and policies relating to the community's needs. i 2. Monitoring and evaluating all Community Development Block Grant (CDBG) projects and activities to timely completion. tei , -N tl 262 14X i FY88 ESTIMATE i I BEGINNING BALANCE i TOTAL BALANCE ----- ---579 _---------0 FEDERAL GRANTS 0 MISCELLANEOUS REVENUES -825 ----- TOTAL RECEIPTS 0 -PERSONAL-SERVICES ----------- SERVICES AND CHARGES i CAPITAL OUTLAY ----------- 93,0000 TOTAL EXPENDITURES ENDING BALANCE 0 66,914 r_-- It1 ----------- 93,000 ----------- 93.000 1)l 1 _y 0 -750 - 32,250 _ -892 -892 - - 2 - 892 I, I, I� 92108 - , -66 668 .__- ----------- -33,000 ----------0 RENTAL REHAB. FINANCIAL PLAN SUMMARY FY87 ACTUAL FY88 ESTIMATE FY89 BUDGET FY90 PROJECTION FY91 PROJECTION --------825 ----- ---579 _---------0 0 0 -825 ----- -579 0 ---------- 0 0 ----------- 63 944 2;970 ----------- --- 33,5799 -------- 93,0000 ----------- 93,0000 0 ----------- 93,000 0 66,914 r_-- __-_-33,579 _-_--93,000 ----------- 93,000 ----------- 93.000 -66 689 r ----------- 0 -750 - 32,250 _ -892 -892 - - 2 - 892 ----------- __-_-92,108 92108 - , -66 668 .__- ----------- -33,000 ----------0 -93,000, _--_-92,108 -93 000 r -------;--- - :22L222 -579 0 0 263 j;.x j BEGINNING BALANCE FY89 TOTAL BALANCE ESTIMATE STATE GRANTS INTEREST INCOME UDAG LOAN PAYMENTS _---154,715 154,715 TOTAL RECEIPTS -------,--- 100 000 SERVICES AND CHARGES i. TRANSFERS-, I! It TOTAL EXPENDITURES �,. ENDING:BALANCE E ----150,000 0 152_622 I -1,260 0 0 ---_ 19,594 ---_122_325 UDAG REPAYMENT FUND FINANCIAL PLAN SUMMARY FY87 FY88 FY89 ACTUAL ESTIMATE BUDGET --- 310_348 ---------- 0 0 _---154,715 154,715 ----133,861 ------- 133,861 -------,--- 100 000 ----------- 0 ---------- 0 0 0 gl 0 226,934 ----152, 622 ----150,000 0 152_622 ----254,715 -100,000 -1,260 0 0 ---_ 19,594 ---_122_325 ---_100_000 _---_20_854 ---_122,325 154,715 133,861 164,158 aeeaaaeooe= cs=vae=�= ccaoco=e=ae 264 rr FY90 PROJECTION FY91 PROJECTION --- 310_348 -__-164,158 164,158 310,348 0 0' 0 0 gl 226,934 226,934 226,934 226,934 - 0 -- 0 ►+ -80,744 81,276 80,744 310,348 456,006 rr W' ASSISTED HOUSING PROGRAM DIVISION STATEMENT provide federal funds to pay rental assistance ato nd - PURPOSE: decent and safe hfamilgies. handicapped, disabled and other non -rod rams and make Administer the Annual Contributions Contracts which P ederally assisted housing by the Housing develop housing for eligible lohisnincludes�elderly, this area. Provide clean, famil City Council) is current °n Implement the policies adopted eligible low income Authority ( Policy* Ensure the Housing recommendations which can be the basis for housing Authority. OBJEC7IVE5: Section 202, Rental Vouchers or e of 95% occupancy for all °Public Housing, Section B Existing, Authority., the goal outlined above.* Maintain annual average by the Housing 2 ;Apply for additional un adopted combination) to meet the,Pation in programs that will assist in ach�evin9 3, Encourage private particip Commission. rt for the Housing any 4. Provide staff suppo ^• PERFORMANCE MEASUREMENT: provided assistance and the total number of unit 6 ( the number of families Performance will be measured by Fair Market t t months of occupancy ac No. No• of Families Actual Assisted Rents (2 Bedroom Only)_ Maximum Unit_ Months Unit Months N/A $300 Year A o_f U� 4466 97 $300 i 4608 99 540 $300 FY80 384 4608 4908 97 620 $300 FY81. 441 5052 4135 95 620 $348 FY82 441 5292 5657 98.7 650 $363 FY83 486 5732 5073 97.8 700 $363 FY84 500 6000 6094 97 725 $436 FY85 6'252 6464 98 743 $450 775 FY86 551 6568 7444 95 835 $463 7836 8014 95 Projected FY 88 653 8436 -) Projected FY89 703 265 -,_i *The number of names on the waiting list fluctuates with the seasons with the winter months showing the largest numbers. Currently the waiting list is as follows with average waiting time between date applica- tion is approved to date a certificate is issued shown. _ 1 Bedroom - 147 applicants - 4-6 months wait 2 Bedroom - 111 applicants - 2-3 months wait 3 Bedroom - 2W applicants - 9 months wait 4 Bedroom - —7applicants - 12 months wait **Based on previous, experience approximately 70% of the leases and Housing Assistance program contracts j will be renewed. Of those tenants who do not renew a lease, some terminate and leave the program entirely, while others move to a new unit and remain on assistance. The number of terminations will 3I average approximately 35 per month which means those 35 units must be replaced with new starts, if the program is to remain full. c� i f.' 266 �;MI �a SECTION 8 EXISTING FINANCIAL PLAN SUMMARY FY87 FY88 FY89 BUDGET FY90 PROJECTION FY91 PROJECTION e ACTUAL ESTIMATE �— --� 146,503 �- 151 499 145,899 131,204 ----- — BEGINNING BALANCE 142,143 ----- --- ----- --- -----�--- --------- REVENUES: CONT 1,351,935 1,439,416 483 700 1, 2_200 1,483,70 2,200 1 483,700 r 2,200 ANNUAL CONTRIBUTIONS INTEREST INCOME 12 335 , ----- --- --------- 1,485_900 '-485 900 1_---r--- —__ 1,485,900 TOTAL OPERATING INCOME 1,364,270 1_449_916 _ EXPENDITURES% 101;122 132;400 141 400 2;000 147 056 4399 74;399 152 938 78,912 _ ADMIN. SALARIES ELECTRICITY 70 400 1,241;520 77,000 1=277=100 1-277-100 1,277,100 GENERAL OWtiERSES - RENT TO 1,163;683 26,724 ___ 0 -- 1 500595 -- ---- 031' 1_511,--- CASH WITHDRAWAL —__-- 1,359_910 1: 444,920 1_491_500 r--------- TOTAL EXPENDITURES _ _-- --- 131,204 106,073 146,503 151,=499 _ =aasa==== j ENDING BALANCE — --145,899 r r i i f 267 1"Or SEC. 8 EXISTING BUDGETED FOR FY89 PERSONAL SERVICES: Administrative Expenses; employeeibenefitsiare included in General.Expenses. NONE TRANSFER TO: TOTAL 268 CAPITAL OUTLAY: '°I TOTAL 0 — --- FTE -- FY88 FY89 $ CLERK/TYPIST — LEASED HOUSING HOUSING MANAGEMENT AIDE ,80 .80 14,164 NONE HOUSING SPECIALIST HOUSING COORDINATOR 2.40 2.40 60;507 60,109 BENEFITS .75 .75 ----- 30,002 TOTAL- 4.75 ----- --�--,--- 4.75 147,954 Administrative Expenses; employeeibenefitsiare included in General.Expenses. NONE TRANSFER TO: TOTAL 268 CAPITAL OUTLAY: '°I TOTAL 0 — R I W "I 1; At PUBLIC HOUSING BEGINNING BALANCE PLAN SUMMARY REVENUES: DWELLING RENTAL FY87 INTEREST INCOME - OTHER INCOME FY91 TOTAL OPERATING INCOME ESTIMATE EXPENDITURES: PROJECTION ADMIN. SALARIES 46,943 --------- UTILITIES 54,252 --------- MAINTENANCE i OPERATING - 121,541 GENERAL EXPENSES 115,500 115,500 REPLACE SIDING ON 2 BLDGS 6,740 4,500 PAYMENTS DUE TO H. U. D. 3,000 TOTAL EXPENDITURES ry 1 2,800 ------- i i I, 1 i i 1 ^� ENDING BALANCE PUBLIC HOUSING FINANCIAL PLAN SUMMARY FY87 FY88 FY89 FY90 FY91 ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION 46,943 --------- 51,195 --------- 54,252 --------- 55,952 --------- 52,965 --------- 121,541 109,300 115,500 115,500 115,500 6,740 4,500 3,000 3,000 3,000 3,198 ------- 2,800 ------- 3,000 ------- 3,000 ------- 3,000 ------- 131,479 116,600 121,500 121,500 121,500 31,021 22,030 24,000 24960 25,958 3,089 4,200 4,000 4,,350 4,419 43,782 56,485 54,500 56,245 58,315' 24,579 25,790 27,100 28,332 29,772 9,405 0 10,200 10,600 11,000 15,351 ------- 5,038 ------- ------- ------- ------- --127,227 113,543 --------- 119,800 --------- 124,487 --------- 129,464 --------- 51,195 54,252 55,952 52,965 45,001 269 9 PUBLIC HOUSING BUDGETED FOR FY89 PERSONAL SERVICES: CAPITAL OUTLAY: STEEL SIDING FOR 2 3—BR UNITS TOTAL W q 10,200 ' 10,200 ,gyri i --- FTE --- FY88 FY89 $ CLER&/TYPIST HOLEASED HOUSING 1.20 1.20 13;541 HOUSING MANAGEMENT AIDE HOUSING SPECIALIST .60 .60 15;126 BENEFITS COORDINATOR .25 .25 9,036 ----- 11,822 TOTAL 2.25 ___ 2.25 61,556 j PerVanent fall -time salaries are dministrative-Exgenses; an includ d in employee Gener1 benefits are ,ncluded Expenses. I: TRANSFER TO: jNONE �. TOTAL E` d 270 CAPITAL OUTLAY: STEEL SIDING FOR 2 3—BR UNITS TOTAL W q 10,200 ' 10,200 ,gyri i 1,x -. BEGINNING BALANCE REVENUES: ANNUAL CONTRIBUTIONS CONT INTEREST INCOME TOTAL OPERATING INCOME EXPENDITURES: ACTUAL ADMIN. SALARIES BUDGET ELECTRICITY PROJECTION .GENERAL, EXPENSES RENT .TO OWNERS 2,972 CASH WITHDRAWAL 8r 170----------------------- --------- TOTAL EXPENDITURES 34,737 316 ENDING -BALANCE 446,760 446,760 446,760. I i I G; --------- i j I - 300 FINANCIAL PLANUSHEUMMARY ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION 2,972 6r322 ----- 8r 170----------------------- --------- 34,737 316 411,954 150 446,760 446,760 446,760. --------- --------- 300 300 300 35,053 412,104 412,104 --------- --447,060 --------- -_447,060 --------- 447,060 3,450 24,100 30,200 31,408 32,664 782 13,200 9,200 9,479 9,840 30,821 371,832 403,560 403,560 403,560 - 0 --7--- 0 -_-35_053 '----�- 409,132 ----'-- 443_710 '----1-- --445,212 - ----� 446,845. 0 2,972. 6,322 8,170 8,385 xaavxaxaa maavaaaaa aaavaaxaa avaaxaaaa aaaacxaaa. .. 271 Us i �I EQUIPMENT MAINTENANCE FINANCIAL PLAN SUMMARY FY87 ACTUAL FY88 ESTIMATE FY89 BUDGET FY90 PROJECTION -FY91 PROJECTION Q BEGINNING BALANCE 505,421 ----505-4-- 559,358 -----5555-- 861,145 836,981 681,621 TOTAL BALANCE ----505,421 559,358 ----------- 861,145 836,981 681,621 CHARGES FOR SERVICES INTEREST INCOME 1,503,581 32,4450 2,018,917 1,665,000 1,750,000 1,838,000 W MISCELLANEOUS TRANSFERS 27,000 34,9401 34,941 34,941 ri MISCELLANEOUS REVENUES 0 1! 000 0 0 0 . TOTAL RECEIPTS ----------- --1,536,026 -5555-- --- 2,046,917 --------- 1,699,941 0 -1, -' 1,784;941 0 ------ 1,872,94_1 " PERSONAL SERVICES ' COMMODITIES -516,400 -483,582 -548 364 -605,895 _ -551 514 r -628,727 -575,063, -600,550 SERVICES AND CHARGES CAPITAL OUTLAY, -119,548 -362,559 -128,331 -427,540 -119,564 -6451090 -124,458 -681,338 -130,730 - TRANSFERS 0 -401,300 -572,000 -530 000 j - CONTINGENCY. - 0. --__ _ _ __ -35 000 _ -23,000 -23,690. 0 -24 638` , TOTAL EXPENDITURES -1,482,089 ----------- -1,745,130 ----------- ----------- -1,724,105 ----------- ----------- -1,940,301 ----------- _____-r _ -1,967,256 5555- -- ENDING BALANCE 559,358 861,145 836,981. 681r 621 587,306 _... ---5555-- , ----------- 1 r - j. .. 272 A! Shop rate (Equipment ;32 ;34 i30 Division) (est.) (est.)' Shop rate (private (j sector) y *;.13/mile increase due to clutch and tire replacement on 1980 and 1983 models. i i 273 r- EQUIPMENT DIVISION PROGRAM DIVISION STATEMENT i PURPOSE: — The Equipment Division provides repair, preventive maintenance, and equipment management services for all major city owned vehicular equipment. It stresses maximum useful life for all City-owned vehicles. OBJECTIVES: i 1. Continue to switch medium duty truck fleet to diesel power as units become due for replacement. 2. Replace light duty truck and automobile fleets with smaller more fuel efficient units, as they become due for replacement. i J 3. Maintain hourly shop rate below comparable rates in the private sector. PERFORMANCE MEASURES: [ 1. ;Gasoline powered medium duty trucks now average 3.5 m.p.g., p. g., diesel powered medium duty trucks now s average 6.1 m.p.g, Continue to monitor fuel use and replacement schedule. 2.. f Standard -size pickup trucks now average 8.1 m.p.g. and compact-size pickup trucks average Continue to monitor replacement schedule. 14.0 m.p.g. FY82 FY83 FY84 FY85 FY86 FY87 FY88 FY89 r Cost per mile, med. ;.79 ;.66 $.66 ;.58 ;.71* ;.63 ;.60 ;,62 duty trucks (est.) (est.) .,Cost,per mile, ;.31 ;.21 ;.18 ;.20 ;,19 ;.21 ;,18 pickup trucks ;.20 I (est.) (est.) Shop rate (Equipment ;32 ;34 i30 Division) (est.) (est.)' Shop rate (private (j sector) y *;.13/mile increase due to clutch and tire replacement on 1980 and 1983 models. i i 273 EXPENDITURES: PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY TRANSFERS OUT CONTINGENCY TOTAL { RECEIPTS: CHARGES FOR SERVICES f INTEREST INCOME. MISCELLANEOUS TOTAL s . 274 EQUIPMENT MAINTENANCE RECEIPTS AND EXPENDITURES SUMMARY FY87 ACTUAL FY88 ESTIMATE DEPT9 BUFINAL REQUEST BUDGET FY90 PROJECTION FY91 PROJECTION ; 516,400 483,582 548,364 605,895 551,514 551,514 619,127 628,727 575,063 645,090 600,550 681,338 119,548 362,559 128,331 427,540 119,692 119,564 427,700 401,300 124,458 572,000 130,730 530 000 --------0 35,000 --------- - 0 23,000 -------- --------- 23,690 24,638 1,482,089 1,745,130 1,718,033 1,724,105 --------- 1,940,301 --------- 1,967,256,'__ W4 PY89 ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION 1,503,581 32,445 2,018,917 27,000 1,665,000 341941 1,750,000 34,941 1,838,000 34,941 0 1,000 0 p p:-• 1,536,026 .2,046,917 1,699,941 1,784,941 1,872,941 amssaamms ssaamssss sssamss-s ss. ssm' amaamammC i 274 EQUIPMENT MAINTENANCE BUDGETED FOR FY89 PERSONAL SERVICES: CAPITAL OUTLAY: TOTAL 15,000 98,700 42,100 27,200 IOS 0 0 7,700 - 9,900 22,000 9,900 40,600 21,000 18,600 23,200 29,800 31,600 401,300 --- FTE --- FY88 FY89 $ M.W.III - PARTS CLERK 2.00 2.00 42,932 MECHANIC I 5.00 5.00 115,855 BODY REPAIR MECHANIC 1.00 1.00 22,062 MECHANIC II 2.00 2.00 48,078 - MECHANIC III 3.00 3.00 73,809 SR. MECHANIC 1.00 1.00 28,400 — SHOP SUPR.-E UIPMENT EQUIPMENT SUPERINTENDENT 2.00 1.00 2.00 1.00 59,187 36,146 i — TEMPORARIES 1,820 OVERTIME 19,235 BENEFITS _ _ -103,990 TOTAL 17_00 17_00 551,514 i « --------- y s !N I _ i a f i - TRANSFER TO: � NONE TOTAL i 275 CAPITAL OUTLAY: TOTAL 15,000 98,700 42,100 27,200 IOS 0 0 7,700 - 9,900 22,000 9,900 40,600 21,000 18,600 23,200 29,800 31,600 401,300 BEGINNING BALANCE TOTAL BALANCE CHARGES FOR SERVICES INTEREST INCOME MISCELLANEOUS REVENUES TOTAL RECEIPTS PERSONAL SERVICES SERVICESIAND CHARGES CAPITAL OUTLAY CONTINGENCY TOTAL EXPENDITURES ENDING BALANCE i CENTRAL SUPPLY & PRINT FINANCIAL PLAN SUMMARY FY87 ACTUAL 56,887 56,887 85,078 6,746 40 91,864 -23,613 17,288 -170 0 -_-__41,071 107,680 276 FY88 ESTIMATE 107,680 107,680 108,033 6,645 0 114,678 -22,555 37,749 -26,566 20,650 -2,000 __-_109_520 112,838 FY89 BUDGET 112,838 112_838 110,677 81 300 118_977 -23,807 35,849 -26,629 67,500 ---- 0 _153_785 78,030 PROJECTION PROJECTION _----78,030 84,173 78,030 84,173 112,363 5,5000 120,993 5,800. ---- 0 - ---- 117 -1261793 -22,354 -36,926 -23, 235 -38,402 - 27,940 -25,0000 -28,548 -20,000. - ---- 0 _--_111_720 - -110_185 . --- 84,173 --__100,781 _ i FY88 DEPT EXPENDITURES: -. PERSONAL SERVICES ACTUAL COMMODITIES REQUEST SERVICES AND CHARGES PROJECTION CAPITAL OUTLAY 0 CONTINGENCY 23,807 TOTAL 22,354 23,235 II 1 37,749 35,849 RECEIPTS: 361926 CHARGES FOR SERVICES 17,288 INTEREST INCOME 26,629 MISCELLANEOUS . f. TOTAL i i 20,650 I I _ 67,500 s j 20,000 i M7 2,000 CENTRAL SUPPLY & PRINT RECEIPTS AND EXPENDITURES SUMMARY FY89 BUDGET FY87 FY88 DEPT FINAL FY90 FY91 ACTUAL ESTIMATE REQUEST BUDGET PROJECTION PROJECTION 0 22,555 23,807 23,807 22,354 23,235 23,613 37,749 35,849 35,849 361926 38,402 17,288 26,566 26,629 26,629 27,440 28,548 170 20,650 67,500 67,500 25,000 20,000 2,000 --------0 41,071 --- 109,520 ----0 153,785 ---0 153,785 --------0 111,720 --------0 110,185 ACTUAL ESTIMATE 85,078 108,033 6,746 6,645 --40 --------0 91,864 114,678 277 e FY89 FINAL FY90 FY91- BUDGET PROJECTION PROJECTION 110,677 112,363 120,993 8,300 5,500 5,800 0 0 0 118,977 117,863 126,793 CENTRAL SUPPLY & PRINT BUDGETED FOR FY89 PERSONAL SERVICES: --- FTE -- FY88 FY89 $ *DUPLICATING MACHINE OPERATOR .90 .90 18,140 OVERTIME BENEFITS 350 ----- - 5,317 TOTAL --_90 --_90 _--23_807 TRANSFER TO: CAPITAL OUTLAY: W . REPLACE 1 PHOTOCOPIER 12,000 REPLACE PRINT SHOP DUPLICATOR. 55,000 PAPER DRILL 500 W TOTAL 67,500 gI , ENERGY CONSERVATION PROGRAM FINANCIAL PLAN SUMMARY FY87 ACTUAL FY88 ESTIMATE FY89 BUDGET FY90 PROJECTION FY91 PROJECTION 2222------0 -----2222- 0 42- 223 ----------- 38,373 21,904 ---_-_____0 __________0 42r223 ---- 42,223- 2222------- 38,373 -----2222-- ' 21,904 0 -42 223 ----------- -38,373 ----------- -21,904 ----------- O ----------- -42 223 2222---�--- '38,373 2222-2119-- -211904 0 0 0 0 279 r BEGINNING BALANCE TOTAL BALANCE i RESTRICTED TORT REVENUES RISK MANAGEMENT LOSS RESERVE INTEREST INCOME ' TOTAL RECEIPTS j SERVICES AND CHARGES TOTAL.EXPENDITURES ! ENDING BALANCE I s , i i i i� FY87 ACTUAL 1 FY89 BUDGET f ( FY91 PROJECTION ? ---------- 0 0 406,917 r LJ . RISK MANAGEMENT LOSS RESERVE �{ t FINANCIAL PLAN SUMMARY i . i� FY87 ACTUAL FY88 ESTIMATE FY89 BUDGET FY90 PROJECTION FY91 PROJECTION ? ---------- 0 0 406,917 546,757 703,574- — ----------4 ----------- ----------- 0 -------------- 406,917 ----------- 546_757 --- ----------- 0 562,801 285,105 295,582 --_-703,574 304,363 0 ----------- 211200 ----------- ----------- 32,500 39,000 ----------- 45,700 --- ------- oil ---------- --- 584,001 317,605 350,063 ----- -----0 ----------- —___177,084 ---_177,765 ----334,582 — --_-177,765 — --------- —177,765 .„ 0 —177,084 —177,765 177,765 ----------- —177,765 0 406,917 546,757 703,574 875,872 ' r LJ . �{ t 280 i r I — RESOLUTION N0. RR•40 RESOLUTION APPROVING THE FINANCIAL PLAN FOR THE CITY OF IOWA CITY, "W IOWA, FOR FISCAL YEARS 1989-1991. - WHEREAS, the City Council of the City of Iowa City, Iowa, deems It In the public Interest and In the Interest of good and efficient goverment for the City of Iowa City, two. to adopt a three-year financial plan for both opera- tions and capital improvements; and WHEREAS, the three-year financial plan is subject to annual review and revl- slon; and WHEREAS, a public hearing was held on February 23, 1988, at the regular formal Council meeting, and public coments were received. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, - IOWA: 1. That the City Council of the City of Iowa City does hereby adopt the Financial Plan For The Fiscal Years, 1989.1991. - -- - 2. That this Resolution is in expression of the Council's legislative intent Ion planning future operations and capital improvements for the City of Iowa City, Iowa; and the anticipated grans of financing said plan, sub- , ject to applicable taws. jIt was moved by vis m Strait..l. the Resolution be adop a -uro calland seconded by Stthere were: AYES: NAYS: ABSENT: ' gni x�. _ Ar4risco x Courtney - Dickson n _aL --Horowitz Larson —i .__X_ — McDonald JL —_ _ Strait Passed and approved this Rth day of Kirch 1988. AgoFormATTEST: %i7 �„) -� 1�. 1 __eggen J II ' 1111 281 ■. a FISCAL POLICY ANNUAL OPERATING EXPENDITURES 1, BALANCED BUDGET: The budget of the City of Iowa City shall be drawn so that estimated revenues and anticipated expendi- tures are equal. (State law requirement.) 2. TAX CEILING: The budget of the City of Iowa City shall be drawn so that tax revenue in the general operating fund does not require a tax levy in excess of the limit established by State law. CAPITAL EXPENDITURES 1. DEFINITION: j A. Capital Improvements - Capital items of a relatively permanent nature, such as buildings, and other attachments or improvements to land which are intended to remain so attached such as storm i drains,.sewers and streets. Capital improvements have four characteristics: - (1) They last a long time. (2) They are relatively expensive. (3) They usually don't recur annually. (4) They result in fixed assets. B. Capital Expenditures - Those expenditures for public improvements and their preliminary studies and the acquisitions of property or equipment for new public improvements. Capital expenditures are expenditures for capital improvements and shall be financed under the provisions of this ! fiscal policy and planned in terms of the five year Capital Improvement Program. Excluded from capital expenditures are operating expenditures; those annual expenditures which are necessary to the maintenance of the city, the rendering of services, and providing for normal operation. 2. PROJECT ANALYSIS: Capital improvement projects for the five year period shall be analyzed for the following: (1) Compatibility with the Comprehensive Plan. i e 281 In C (2) Revenue source - A clear distinction shall be made between tax supported and self -supported bonds (G.O. versus revenue bonds). All projects supported by revenue bonds must demonstrate ability to develop sufficient income to repay their costs and costs associated with financing. In addition, _ proposed revenue sources shall be analyzed in terms of whether the revenue can be used for the proposed project and the probability that the revenue will be available. (3) Compatibility with the City Council's goals. 3. MAXIMUM LIMITATIONS ON GENERAL OBLIGATION BONDS: The following two maximum limitations shall apply to general obligation bonds: A. Debt Limit: Debt incurred as a general obligation of the City of Iowa City shall not exceed constitutional or statutory limits: presently 5% of the market value of the taxable property within the corporate limits as established by the City Assessor. (State law requirement.) B. Borrowing Reserve: ^ A minimum of 20% borrowing reserve, or debt margin, shall be maintained to meet emergencies, and if so used, the bonds shall be retired as soon as reasonably possible in accordance with the j provisions of this fiscal policy. { 4. CEILING ON DEBT SERVICE: Debt service charges payable from the general tax levy shall not exceed 25% of that levy in any one fiscal year. 5. FINANCING - 7 As a general rule financing of capital improvements shall meet the following guidelines: A. General property tax and operating revenues, to the extent available, shall be used for capital project financing. B. When general property tax and operating revenues are notavailable under the maximum tax rates permitted by law or deemed advisable by the Council, financing of capital projects and replace- ments may be accomplished by the use of bonds as outlined in Section 6 hereof. Every effort shall be made to seek out state or federal grants or assistance to offset a portion of tL cost of capital projects. 283 L u �I 6. BOND ISSUES: A. General obligation bonds - Bonds shall be of a serial type and general obligations to the City of Iowa City. They shall have a maximum maturity of 20 years. The maturity schedule shall provide for level principal amortization payments insofar as practicable. B. Revenue Bonds - Revenue bond financing shall be determined after first reviewing whether the use of revenue bonds could be more advantageous than financing with general obligation bonds. Revenue Bonds shall be issued in accordance with the following: (1) Amortization of principal and interest shall require no more, including reserves, than approved estimates will provide from next revenues to be available. (2) Insofar as possible, debt service, after the project has been completed and in operation for - one full fiscal year, shall be_leve I within practical constraints each year. i' 3 (3) All revenue bonds for public purposes shall be sold at public competitive bidding in ac�or- dance with the requirements of Chapter 76, Code of Iowa as amended, W I The first fiscal policy was adopted by motion of the City Council at its regular meeting on June 5, 1973. - This revised policy was adopted by Council motion on June 19, 1979. I J 1 PROJECT j Curb Ramp Installation i. CAPITAL IMPROVEMENTS PROGRAM SUMMARY OF THE PROJECTS TOTAL PRIOR YRS. FY89 FY90 FY91 FUTURE YRS. FINANCING 42,500 12,500 6,000 6,000 6,000 12,000 $35,000-CDBG $7,000 -Property tax trans- fer from General Fund i _}} Parks Handicapped 50,000 Accessibility Program i P, Mercer Park Softball/ 41,000 Baseball Field -- -- 10,000 10,000 16,000 20,000 5,000 -- P1. wastewater Treatment 33,151,590 33,151,590 -- -- -- Facility 45,111 1,365,500 40,000 -- i 285 r• w 30,000 $50,000 -Property tax trans- fer from General Fund -- $16,000 -Parkland Acquis. Reserve $25,000 -Property tax trans- fer from General, Fund -- $33,151,590 -Sewer Revenue Bonds -- $145,000-CDBG $506,201-G.0. Bonds $759,410 -Sewer Revenue Bonds Will borrow from Sewer Funds in the interim and repay;' " '! when FY90 Bond Issue is sold I -- $36,000 -State Aid $2,000 -Contribution from RR $2,000 -Road UseTax (continued) I;.a (continued) PROJECT Keokuk Street/Hwy. 6 Intersection TOTAL PRIOR YRS. FY89 FY90 FY91 FUTURE YRS. 247,500 21,000 226,500 North Hwy. 1 Widening 300,445 i• - 'City Share: Local Road 50,000 gal R.R. Crossing Signals: 4 40,000 Kirkwood/Maiden Lane : $168,000 -RISE Grant Extra Width Paving $72,000 -RISE Loan 43,000 R! Benton Street Bridge rj 2,795,523 I. Widening w Melrose Avenue Bridge :-1 904,000 Improvements L; ' the County's project, .,. $36,000 -State Aid $2,000 -Contribution from RF ' 19,594 280,851 -- 50,000 40,000 -- 4,600 38,400 985,251 1,206,848 603,424 6,000 45,000 33,000 492,000 328,000 286 w FINANCING gal $113,000 -State Aid 4 $134,500 -Road Use Tax : $168,000 -RISE Grant $72,000 -RISE Loan R! $60,445-UDAG rj The area's developer will repay the RISE Loan `` w :-1 $50,000 -Road Use Tax City's contribution -to L; ' the County's project, .,. $36,000 -State Aid $2,000 -Contribution from RF ' $2,000 -Road Use Tax . $43,000 -Road Use Tax j $940,746 -Federal Aid $1,854,777-G.0. Bonds $1,275,800 of bonds previously sold; will issue $578,911 in FY90 Bond Issue $596,4004ederal Aid .d $307,600-G.0. Bonds. Bonds to be sold in FY90i & FY91 Bond Issues . (continued) (continued) PROJECT Airport Master Plan 11 TOTAL PRIOR YRS. FY89 FY90 FY91 FUTURE YRS. 1,250,000 -- 1,250,000 -- -- __ Animal Control Facility 136,800 r { Mercer Park Parking Lot 40,000 � I L _ J Storm Sewers Project 400,000 I _ i TOTAL 40,942,969 34,337,046 4,992,099 735,824 508,000 370,000 -- 136,800 -- -- __ -- - 40,000 -- -- -- 400,000 I. is 287 FINANCING $1,125,000 -FAA Grant $125,000 -Airport Improve- ment Reserve Project is contingent on FAA Grant approval $118,633 -General Revenue $18,167 -Contribution from Coralville General Revenue to be bor- rowed from Landfill Res.; repayment is scheduled at $20,500 annually for 5 yrs. starting in FY90 $40,000-G.0. Bonds Bonds to be sold in FY90 Bond Issue $400,000-G.O. Bonds Excess monies are available from FY86 bond issue for this project. i SOURCE i; CONTRIBUTIONS FEDERAL AID GENERAL OBLIGATION BONDS COMMUNITY DEVELOPMENT BLOCK GRANT OPERATIONS r' REVENUE BONDS ROAD USE TAX STATE AID TOTAL -i' CAPITAL IMPROVEMENTS PROGRAM SUMMARY OF FUNDING SOURCES w PRIOR YRS FY89 FY90w FY91 FUTURE YRS TOTAL y� 4,000 18,167 0 � 0 1,595,373 470,373 0 298,200 0 22,167 FJ 1,036,362 1,642,565 206,051 298,200 2,662,146 Di 10,500 150,000 5,000 193,800 29,800 3,108,578 37,594 305 484 16,0000 5'000 10,000 1800500 , 33,151,590 759,410 11,000 32,000 402,078 25,000 168,100 38 400 0 0'33,911,000i! 72,000 353,000 0 0 0 231,500. ~ ; _ 34 337 046 _-___ 0 ---735-8-- 099 ---508 0 - 0 425,000 _ =4_992 _99 _--735,824 0 -508,000 ---370_000 _ 40_942 _969 _ _ _ y� 8J 288 d CAPITAL IMPROVEMENTS PROGRAM PROPOSED PROJECTS NOT FUNDED PROJECT TERRELL MILL PK TRAIL & BOAT RAMP PARKS SIDEWALK REPLAC. PROGRAM PARKS SHELTER REPLACEMENT PROGRAM DEVELOPMENT OF RYERSON'S WOODS NAPOLEON PARK RENOVATION PARKS & RECREATION COMPLEX LIGHTING AT U I SOFTBALL COMPLEX COURT HILL PARK DEVELOPMENT HAPPY HOLLOW PARK SHELTER CREEKSIDE PARK SHELTER FAIRMEADOWS PARK PICNIC SHELTER WILLOW CREEK PARK PARKING LOT WETHERBY PARK PARKING LOT SCOTT BLVD PARK DEVELOPMENT WEST LANDFILL ASPHALT RUNWAY HICKORY HILL PARK PARKING & SIDEWAL RESURFACE MERCER PARK TENNIS COURTS FRISBEE GOLF COURSE CITY PARK EQUIPMENT STORAGE BLDG. NEW PICNIC SHELTER IN CITY PARK NEW RESTROOM IN LOWER CITY PARK MINI— GREENHOUSE REPLACE CEMETERY'S STORAGE BLDG DOMESTIC HOT WATER TANK — REC CTR RECREATION CENTER ACCESSIBILITY 289 TOTAL 17,781 30,000 75,000 44,000 275,000 1,512,000 120,000 32,000 38,500 38,500 6,000 16,000 5,500 82,500 8,000 4,800 10,300 7,150 10,000 9,500 60,000 5,000 9,300 6,500 13,000 (continued) I CAPITAL IMPROVEMENTS PROGRAM ., PROPOSED PROJECTS NOT FUNDED " (continued) r PROJECT TOTAL INSTALL AIR CONDITIONING IN REC CTR 120,000 el NORTH CORRIDOR SEWER 163,000 FRIENDSHIP ST DRAINAGE TILE 100,000 FOSTER RD SEWER EXTENSION 178,000 4TH AV CULVERT REPLACEMENT 285,000 F ST CULVERT REPLACEMENT 285,000 WASHINGTON PARK STORM SEWERS 507,500 — FAIR MEADOWS AREA STORM SEWERS 590,000 N DUBUQUE ST CURB & GUTTER 97,000 i HIGH ST STORM SEWER 60,000 N DUBUQUE ST DECELERATION LANE 14,000 BENTON ST: RIVERSIDE TO GREENWOOD 403,000 i DODGE ST: DUBUQUE RD TO GOVERNOR 646,000 WOOLF AVE: NEWTON RD TO RIVER ST 262,000 HOLLYWOOD BLVD IMPROVEMENTS 80,000 N LINN ST IMPROVEMENTS 18,040 .« ' ROHRET RD: MORMON TREK TO HWY 218 400,000 ci �. TAFT SPEEDWAY: DUBUQUE ST TOJOSTER 465,000 G� MELROSE AVE: WEST HIGH TO 218 912,000 NECROSE AV: BYINGTON TO HAWKINS DR 430,500 SOUTHGATE ST: WATERFRONT TO GILBERT 450,000 .. RIVER ST: RIVERSIDE TO WOOLF 464,000 BURLINGTON/GILBERT INTERSECTION 93,000 KIRKWOOD AV: GILBERT TO DEFOREST 1,117,000 pO KIRKWOOD/DODGE SIGNALIZATION 23,500 (continued) if. 290 ...::..:..�. CAPITAL IMPROVEMENTS PROGRAM PROPOSED PROJECTS NOT FUNDED —, (continued) p �Y PROJECT TOTAL � EXTRA WIDTH SIDEWALK: MORMON TREK 28,800 KEOKUK ST SIDEWALK 29,400 GOVERNOR ST RETAINING WALL 65,100 SUMMIT ST BRIDGE REPLACEMENT 924,000 ' .# ROCHESTER AVE BRIDGE DECK 134,000 ii WOOLF AVE. BRIDGE DECK REPAIR 433,000 _ -� BROOKSIDE DR & 2ND AV BRIDGES NEW BRIDGE: 413,000 GOVERNOR TO KEOKUK 1,890,000 AIRPORT MASTER PLAN III SOLID WASTE INCINERATION 765,000 J 6,000,000 CLEAR CREEK SCIENCE/RESEARCH PARK 1,558,000 RIVERBANK STABILIZATION — N DBQ ST 74,000 2—WAY RADIO SYSTEM REPLACEMENT 1,706,756 t PUBLIC SAFETY BUILDING 2,000,000 A FIRE DEPT TRAINING FACILITY 316,786 TOTAL ---------- 26,937,713 <. L mi 291