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HomeMy WebLinkAbout1988-05-10 Council minutesCOMPLETE DESCRIPTION OF COUNCIL ACTIVITIES May 10, 1988 Iowa City Council, special mtg., 5:15 p.m. at the Civic Center. Councilmembers present: Ambrisco, Courtney, Mayor McDonald presiding. Dickson, Horowitz, Larson, McDonald. Absent: Strait. Staff members present: Atkins, Timmins, Karr, Schmadeke, Trueblood, Prior. Council minutes tape recorded an Tape 88-31, Side 1, 62-453. Moved by Ambrisco, seconded by Dickson, to approve the recommendation that the City negotiate a Construction Management Contract with Stanley Consultants for the Wastewater Treatment Plant Project, and further approve the recommendation that the construction of Neighborhood Sewers and other major sewers be incorporated into our in-house Public Works operations. Councilmember Horowitz reported she had reviewed the three proposals submitted and requested clarification of the fixed price contract and monthly charge noted in the agreement. The City Manager stated if additional services were required, the monthly charge would be Council requested extensions of the implemented. After discussion, contract be presented to them. Affirmative roll call vote unanimous, 6/0, Strait absent. The Mayor declared the motion carried. Moved by Dickson, seconded by Larson, to approve the purchase of an Automated Pool Blanket for the Mercer Park Aquatic Center. Staff member Trueblood explained the automatic blanket concept and cost savings to the City. Trueblood reported that the sales tax refund should cover the cost of the blanket and no monies would be borrowed from the parkland acquisi- tion fund. Affirmative roll call vote unanimous, 6/0, Strait absent. The Mayor declared the motion carried. Moved by Ambrisco, seconded by Dickson, to adopt RES. 88-94, Bk. 97, I p. 94, AUTHORIZING AND DIRECTING THE CITY MANAGER TO ENTER INTO CONTRACTS i FOR THE APPRAISAL OF REAL ESTATE, IN CONNECTION WITH THE ACQUISITION OF FACILITIES PROPERTY FOR THE WASTEWATER ES IMPROVEMENTS PROJECT. The City Manager and City Attorney outlined the reasons for hiring appraisers for mplete upcoming projects. Affirma- BO to 100 parcels the City needs to co tive roll call vote unanimous, 6/0, Strait absent. The Mayor declared the resolution adopted. Moved by Ambrisco, seconded by Horowitz, to adjourn to executive session to discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation. Affirmative roll call vote unanimous, 6/0, Strait absent. The Mayor declared the motion carried and adjourned to executive session 5:40 P.M. CITY]CLERK City of Iowa City MEMORANDUM Date: May 5, 1988 To: City Council From: City Manager Re: Construction Management - Wastewater Treatment Plant and Sewer As you are aware, the recently amended Metcalf & Eddy agreement eliminated the construction management/operations and maintenance component of their contract. The original M&E contract, which included all elements, was for a total of $4,770,000. The revised contract with Metcalf & Eddy was for $3,181,930. Metcalf & Eddy, as well as Stanley Consultants and the M.A. Mortenson Company, submitted proposals for construction management. Upon review of the proposals, it is our judgment that the Stanley Consultants' proposal is in the best interest of the City and accordingly are recommending a construction management contract be negotiated with that firm. Stanley provided for a $1,209,000 lump sum, 24 -month construction management contract. In their contract they have also identified that they would be Utilizing the firm of Shive-Hattery as asubcontractor, of which Shive-Hattery would be performing approximately 25-30% of the contracted services. As you are aware, we have made it our general policy to encourage the use of local businesses and industries wherever possible in the development and construction process associated with our wastewater treatment plans. The construction of neighborhood sewers and other major sewers will be incor- porated into our in-house public works operations, that is, it is our intention to assign the management of these sewer projects to our engineering staff. We believe having in-house construction management for neighborhood sewers is in our best interest due to the fact that weare likely to receive many neighbor- hood complaints and concerns about the construction process and having the The overall management "close at hand will allow us to respond far more rapidly. t of charged against gthe esewer cconstruction account onstructin eanditherefore or the wwillrhavetnoer Pojecs weffect on the general fund budget. The construction management for the treatment facilities involves highly technical review of design documents and therefore the use of the professional consulting firm we believe to be appropriate. Upon review of the original Metcalf & Eddy agreement and the revised construc- tion management agreement being provided in this recommendation, we estimate that the new overall consulting engineering services contracts will provide a savings to the City of approximately $200,000+. At your special meeting on Tuesday, May 10, I would request Council consider this recommendation. cc: Chuck Schmadeke Dale Helling Terry Timmins Rosemary Vitosh bj/pc2 G 83 City of Iowa City MEMORANDUM Date: May 5, 1988 i To: City Council From: City Manager Re: Automated Pool Blanket for Mercer Park Aquatic Center I have been advised by the Director of Parks & Recreation that the staff has been exploring the possibility of purchase of a fully -automated swim- ming pool blanket system for Mercer Park Pool. The pool blanket, as I understand it, was removed from the original swimming pool specifications by the Swimming Pool Committee in order to save construction costs/debt financing. Upon further review, the Director has determined that we may save approximately $16,000-$20,000 per year in utility costs if the blan- ket to - mated system tem were he indicates theditionallif we were personnel'savings wouldobetatileaste$51,000 per year. To the best of our knowledge, there is only one company, Lof Energy Sys- tems of Colorado, which manufactures a fully -automated pool blanket sys- tem. They have indicated the cost would be $66,400 installed and an additional $5,000 for electrical. Based upon what appears to be the significant energy savings, that is the Pool blanket system initial cost could be recovered in less than five years, I encouraged the Department to develop a funding plan. After discussing the matter further and receiving the support of our Energy Coordinator, we estimate that $16,000 could be provided from the energy savings payback fund. Additionally, in working with the swimning Pool contractor, it is estimated that a sales tax refund for Mercer Park and City Park will be available to the City in the amount of approximately $50,000+. Given the fact that the significant operating cost - savings have been identified and a funding plan has been provided, this matter was discussed with the en their suort to the purchase kand indicatednaC borroww/paybacke f from thave he�vParkland Aqupsition Fund could also be arranged, but only if necessary. At your upcoming City Council meeting of Tuesday, May 10, I would like to discuss this matter with you, and hopefully receive your support to pro- ceed with this purchase. The system is provided with a five-year warranty and it is estimated the blanket has a life of 10+ years. SJA/sp cc: Terry Trueblood Rosemary Vitosh