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HomeMy WebLinkAbout1988-05-17 Bd Comm. minutesmw 4g) MINUTES RESOURCES CONSERVATION COMMISSION APRIL 11, 1988 MEMBERS PRESENT: Moreland, Duffy, Throgmorton, Wittig, Pelsang MEMBERS ABSENT: Persson (resigned as of 4/11/88) STAFF PRESENT: Schoenfelder CALL_ T Chair. The meeting was called to order at 7:30 p.m. by Moreland, APPROVALOF MINUTES:_�minutes of notingone Throgmorton moved to accept presentation date ashould rch 14Abe April25,unani 1988, change; the Charlie Williams p 10:45 a.m. in Room 346 Jessup Nall, U of I. Duffy seconded,passed mously. PUBLIC AND MEMBER DISCUSSION: part ofive Uoa I political mentnce students were in attendance as observers as ass COMMITTED committee reports will be suspended until further no - a. Media - These tice. b. Waste -to -Energy - Solid waste sourcethe members. redA�l�members felon and tcthey were discussed in general terms by Report in greater detail should read the Stanley further986 Waste -to -E beforenergy P Throgmorton requested that Schoenfelder check with the City to find out if landfill user fees cover all of the costs of the landfill. Throgmorton also requested that Moreland contact the U of I Department of Urban and Regional Planning to see if an intern student could be assigned, at no cost, part-time to the RCC to help in management research. Duffy will contact commercial waste haulers to determine their costs of waste disposal. a student project which his aware Throgmorton will investigate ation about solid waste disposal for the that may have pertinent inform RCC. c. Energy Conservation Week - Pelsang reported that the schools Will d by the RCC as the best representative laminate all posters selecte examples of student work. OF PRECEDING DOCUMENT MINUTES RESOURCES CONSERVATION COMMISSION APRIL 11, 1988 MEMBERS PRESENT: Moreland, Duffy, Throgmorton, Wittig, Pelsang MEMBERS ABSENT: Persson (resigned as of 4/11/88) STAFF PRESENT: Schoenfelder CALL TO ORDER: The meeting was called to order at 7:30 p.m. by Moreland, Chair. APPROVAL OF MINUTES: Throgmorton moved to accept the minutes of March 14, 1988, noting one change; the Charlie Williams presentation date should be April 25, 1988, 10:45 a.m. in Room 346 Jessup Hall, U of I. Duffy seconded, passed unani- mously. PUBLIC AND MEMBER DISCUSSION: Five U of I Political Science students were in attendance as observers as part of a class assignment. COMMITTEE REPORTS: a. Media - These committee reports will be suspended until further no- tice. b. Waste -to -Energy - Solid waste source volume reduction and recycling were discussed in general terms by the members. All members felt they should read the Stanley 1986 Waste -to -Energy Report in greater detail before commenting further. Throgmorton requested that Schoenfelder check with the City to find out if landfill user fees cover all of the costs of the landfill. Throgmorton also requested that Moreland contact the U of I Department of Urban and Regional Planning to see if an intern student could be assigned, at no cost, part-time to the RCC to help in solid waste management research. Duffy will contact commercial waste haulers to determine their costs of waste disposal. Throgmorton will investigate a student project of which he is aware that may have pertinent information about solid waste disposal for the RCC. c. Energy Conservation Week - Pelsang reported that the schools will laminate all posters selected by the RCC as the best representative examples of student work. 09 I MINUTES PARKS & RECREATION COMMISSION APRIL 13, 1988 MEMBERS PRESENT: Dotson, Hesse, Hradek, Malloy, Steinbrech, Weideman, Willis MEMBERS ABSENT: Henry, Watson STAFF PRESENT: Trueblood, Moran, Ellerbrock, Howell, Kriz GUESTS PRESENT: Vince Fielding, Michele Heroed, Alvan Ael FORMAL ACTION Moved b Dotson seconded b Hesse to approve the agenda TAKEN: as wr tten. Unanimous. Moved by Dotson, seconded by Malloy. to approve the minutes of the March 9, 1988 meeting as written. Unanimous. Moved b Willis seconded b Henr that the Commission SE v endorses the purchase o an automate poo blanket for the Mercer Park Aquatic Center. Unanimous. AUTOMATED POOL Trueblood stated the Recreation Division would like to BLANKET FOR MERCER purchase a fully automated pool blanket, as opposed to PARK AQUATIC CENTER: a manually operated pool blanket, for the Mercer Park Aquatic Center. The Commission viewed a videotape on the Lof Energy Systems' automated pool blanket. An information sheet on the projected costs and possible sources of funding for the pool blanket was also distributed, a copy of which is attached hereto. The savings of energy costs and personnel cost were discussed. The Commission members asked various questions regarding the system and how it operated. Moved by Willis, seconded by Henry, that the Commission strongly endorses the purchases an automated pool blanket. Unanimous. Possible sources of funding and the possibility of falling short of the amount needed to purchase the automated pool blanket were discussed. Trueblood asked for the X97 Commission's support to c.. borrow from Acauisitithe oarti, a ,,,, PARKLAND Dotson reported that the committee took a tour of Iowa COMMITTEE REPORT: City's parks. The use and need for Glendale Park and Tower Court Park were discussed. It was noted that Glendale Park did not appear to be a park, but an extension of adjacent property owners' back yards. Bob Howell, Parks Superintendent, stated Black Springs Circle Park was another park that was not highly used. Trueblood stated the annual park tour could concentrate on some of these areas. Malloy stated she had been contacted by a subcommittee of the Horace Mann PTO with regard to acquiring part of had the land in North Market Square. Trueblood stated he been e meeting with him. copreuciel School e ishalso ainte estedn and linbacquiring a different section of the park. RIVERFRONT COMMISSION REPORT: Hradek reported on her attendance at the first River City meeting in Marshalltown and at the IPRA conference in Waterloo. CHAIRMAN'S REPORT: Steinbrech reported John Watson contacted him as to conflicts he was having with the Goodwill Board Directors of and the Commission meeting at the same time. He was unable to attend tonight's meeting due to this. Steinbrech reported on the cornerstone ceremony at the Mercer Park Aquatic Center on April 9, 1988. Steinbrech stated discussion of the non-resident fee Policy would be deferred to next month's meeting. DIRECTOR'S REPORT: Trueblood reported on the following items: Mavor's Youth Canoe Access/Boat nock Prosect; The City received the Resources to construct hemthe 12 sided dinghy floatartment fandatural access in City Park, canoe Adult Softball Pro adult ram: Registration for this year's softball program was up by 21 teams. -2- 97 Mercer Park Aquatic Center; The project remains on schedule. Malloy asked if the Department was planning a grand opening ceremony. Staff will start planning this in the near future, and would like to receive Commission's input. the City Park: The project is on schedule. Problems arose involving the sewer line not being where it was indicated, and in the paint contract. The specifications indicated that the paint was to be applied per the manufacturer's recommendations. The contractor stated in order to do this, a primer had to be applied and this was not included in their bid. Swim Fees. es: City Council approved the proposed increase in swim fe American-Soviet Peace Walk: The Commission was asked Parkasascamp ysite, and nhaving free ith the wuse eof the rs nPoolrand showers on July 3rd. There were no objections. Willis asked who was responsible for the sign in Blackhawk Mini -Park which stated, "This park built with CDBG funds." Trueblood stated he thought it was a temporary sign which was Put up for a tour that took place of various projects funded with CDBG funds. It was suggested having some of our meetings outdoors changingand sumnermonths. tThe Commission mwas ine to 5favo-15 r.m Next month -hs meeting will be at 5:15 p.m. ADJOURNMENT: Moved b Hradek seconded b Weideman to ad ourn. Unanimous. -3- X97 FULLY AUTOMATED POOL BLANKET SYSTEM Installed cost = $66,400 Estimated utility savings = $16,000-$20,000 per year Possible sources of funding: Energy Savings Payback Fund = $16,000 Sales Tax Refunds from projects = $35,000 - $50,000 (est.) Borrow from Parkland Acquisition Fund = $50,400 Utilize contingency from pool project = ?? Utilize "contingency" from operating budget's year-end balance = ?? Additional•costs: Installation of electrical hookups will cost an estimated $5,000 (maximum), which can be covered with the project contingency. Additional savings factors: Covering and uncovering the pool can be accomplished in roughly one-third the amount of'time it takes to do so with a manual system. Also, two people are needed to operate a manual system, whereas one person can operate the automated system. This means a personnel cast savings of approximately $5,000 per year. It also means the automated system is approximately 10-15% more effective than the manual system, as it relates to utility savings. 3A MINUTES RIVERFRONT COMMISSION MARCH 2, 1988 - 5:15 P.M. SENIOR CENTER CLASSROOM MEMBERS PRESENT: Apaydin, Buckley, Hradek, Jones, Lovell, Stroh, Wachal MEMBERS ABSENT: Bruner, Helmer, O'Brien STAFF PRESENT: Rockwell, Reggentin GUESTS PRESENT: Kay Gillies, Project GREEN; Rick Neubauer, Merle Neubauer, Jim Linds, Ron Schneider RECOMMENDATION TO COUNCIL: The Riverfront Commission recommends to Council that the City develop a safe pedestrian right-of-way between Harrison and Prentiss Streets along the Iowa River and maintain the area for public recreational use. CALL TO ORDER AND INTRODUCTIONS: I Chairperson Lovell called the meeting to order at 5:20 p.m. REVIEW AND APPROVAL OF MINUTES OF FEBRUARY 3 1988: Jones stated that the University Office of Handicapped Services mentioned on page three should be corrected to read University Office of Services for Persons with Disabilities. Buckley moved with a second by Jones to approve the minutes of February 3, 1988, as corrected. Motion carried. i EV�IE.W_OF RIVER CORRIDOR OVFRiay ZON nRDINANC AND THE CHAPTER 11 ARTICLE 2, FLOODPLAIN MANAGEMENT nRDINANC : j Rockwell directed JonesstatedCommissioners that the 30-o otsetbackt requirement parts be either rfrom nthe floodway encroachment line or the riverbank. Thus, he stated the 30 feet can translate into as much as 40 feet of riverbank setback area. Wachal stated that according to the River Corridor Overlay Zone, property owners can choose either the 30 -foot setback from the riverbank or from the floodway encroachment line. Wachal asked if property owners must retain and re-establish vegetation along the bank. Rockwell stated that for all development occurring in the River Corridor Overlay Zone, "retention or replacement of vegetation that provides bank stability in the floodway and/or setback area" is required. Jones asked if development in the 30 -foot setback referred to fill as well as construction, He stated that fill could not be placed within 30 feet of the banks if fill is considered development. He stated that a clarifi- cation is needed on the term development. Rockwell responded that she would request staff clarification, but stated that although fill is defined as development in the Floodplain Ordinance, it is not strictly prohibited. A City permit would be required. mi Riverfront Commission March 2, 1988 Page 2 Jones then lots. Apaydintasked ahow hthe Ordinance i asnenfoot rced, ear tLovelllstatreclude edrthat the Riverfront Commission's responsibility concerning alleged violations should be limited to reporting to the appropriate enforcement agencies. She also felt that Riverfront Commission members should consider working directly with the property owner to alleviate the problem prior to alerting an enforcement agency. Other Commission members agreed that it was important to work with the public in a sensitive manner. Rockwell was asked to request clarification of Items 2 and 6 in the River Corridor Overlay Zone requirements and report back at the next Riverfront Commission is- sionmay want tonrecommenderevisions to bring the overlay reed to do so and stated tdefinhat i�tionsmand requirements into agreement with the Floodplain Management Ordinance adopted in May 1987. REVIEW OF POSITION ON COMMISSIONS CONSOLIDATION: Lovell circulated a draft of a letter to Council regarding the Riverfront Commission's position regarding consolidation of City Commissions. Wachal said that he felt the letter, which had been drafted by Buckley, stated the position of the Riverfront Commission very well. Lovell thought that the issue could come up in the City Council's FY90 budget discussions. Buckley recommended striking references to recreation issues, and Apaydin agreed that it would be best not to stress the commonalities the River - front Commission has with the Parks and Recreation Commission. Lovell expressed her feeling that the Riverfront Commission was unique within the City for its environmental advocacy. Jones thought there should be a renewed commitment to that focus. Buckley thought riverfront trails should be stressed. MOTION: Stroh moved to adopt the letter with the recommended changes and forward it to the City Council. Jones seconded. The motion carried unanimously. REPORT ON THE FEBRUARY 20, 1988 STR AMBANK EROSION CONTROL MEETING: Lovell stated that the attendance of 21 persons was slightly lower than anticipated. The presentations were excellent, and Commission members would have been especially proud of Jim Daly's presentation. She went on to explain that an individual from a Ralston Creek property attended and indicated an erosion problem due to the location of a City culvert. Neighbors were encouraged to work together to resolve the problem. Hradek added that she had talked after the meeting with Ralston Creek property owners about how to organize the neighborhood to get them working together to alleviate the problem. Lovell suggested that the next seminar be focused more on rural problems. Wachal stated that getting higher attendance should be an essential part of future seminars. He advised a cooperative effort with the Extension Service. He also suggested holding the seminar every two years instead of every year. Rockwell said that Nancy Seiberling of Project GREEN had 6 991 Riverfront Commission March 2, 1988 Page 3 stated that more emphasis on riverfront beautification and wildlife habitat could also bring in a more diverse audience. REPORT ON FEBRUARY 23 1988 PRAIRIE PREVIEW MEETING: Jones stated that Riverfront Commission members distributed a large number of erosion control pamphlets to rural property owners at the Prairie u' Preview meeting. Buckley recommended that in the future the erosion control seminar be scheduled after the Prairie Preview to stimulate interest. Jones stated that the Riverfront Commission is mentioned in the Johnson County Environmental Coalition newsletter regarding recreational trail development from the Coralville Dam through Iowa City. He requested that a copy of the article be forwarded to all Riverfront Commissioners. Lovell stated that Hradek had given the Riverfront Commission a form for Commission endorsement of the Peace Walk. Jones questioned whether this event had anything to do with the directives of the Riverfront Commission. Hradek stated that she merely wanted to make the information available to the members. Wachal stated that he felt there was a relatively weak tie j between the walk and the Riverfront Commission. Lovell asked the Commission members to indicate whether they wished to endorse the American -Soviet Walk. Members indicated by a strong majority that the Commission should not endorse the event, but that as individuals they should feel free to encourage and participate in the walk. PLANNING LOGISTICS FOR APRIL 6 1988 RIVER CITY IOWA WORKSHOP: Stroh asked how many members were planning to attend. Five present were planning on attending. Lovell asked whether there would be a need to meet in April in addition to the Marshalltown workshop. Rockwell thought that most business could be handled in April through Committee meetings. Wachal offered to coordinate transportation to and from the River City meeting in Marshalltown. LOCATION OF JUNE 1988 IOWA R1VFR MONTH, ASSIGNMENTS: Apaydin, Stroh and Jones volunteered to be judges for the Iowa River Photo Contest. Rockwell stated the deadline is May 6 and the winners will be announced one week later. Lovell then asked who would like to be involved with the Library Display Committee. She also asked if a slide presenta- tion would be appropriate as was done previously. Wachal, Lovell, and Jones volunteered to be on the Library Display Committee. Lovell asked for suggested themes for the library window display. Jones stated that using USGS maps and constructing the Iowa River through Johnson County would be a possibility. Rockwell suggested contacting Bruner for that type of display material. Rockwell requested that an Awards Committee be established. Buckley and Wachalred sfor hadtaipsitiveee. impactroh on thedthat ri er.the award Lon n Drake was Om Riverfront Commission March 2, 1988 Page 4 mentioned as a potential nominee for the 1988 Special Recognition Award. Rockwell stated she would talk to Helmer about promoting Boat Safety Week. PUBLIC DISCUSSION: Merle Neubauer, a local fisherman, stated that he was addressing the Riverfront Commission on the problem of access to prime fishing areas on the Iowa River. He started by thanking Wachal for recommending that he apply for a vacancy on the Riverfront Commission. He had declined due to his age and the time he had given in the past to civic causes. He also stated he would find it difficult to work directly with the pro -develop- ment Council and with University officials who make it difficult to gain access to the river. He continued by stating that at previous Riverfront Commission meetings he had asked if parking provisions could be lifted on the east side of the river and greater access be developed just south of the Burlington Street Dam. He felt that a previous petition was not effective or was ignored since no changes had been made. He stated that Capitol Street properties had been purchased and access by this route had been restricted by the University. He stated that more and more property is being taken up and that access is being denied. He feels that there is plenty of room for parking. He stated the riprap at the power station is a positive aspect but that it was not done for the fishermen's benefit. He continued by pointing out that yellow sludge from the University settling tanks is being deposited in the river just south of the riprap. He also stated that near the railroad bridge on the east side, trees and brush had been cut down and dropped into the river. He stated this exemplifies the ideals and attitudes of the people for using the river as a dumping ground. Neubauer stated access at the Highway 6 Bridge to Ralston Creek would be an excellent improvement for a good fishing area. He also stated that the Coralville Milldam is locked up so no access is available from Clear Creek to the Iowa River Power Company. There is a fence all along the bank in this area. He stated that a sign on the fence states"No Trespassing" and "Restaurant Customers only," again denying access to the river. He realized that a drowning had caused this shutoff of access, but the logic behind this did not make sense to him. He concluded by stating that he felt the area below the Burlington Street Dam is the most important point of his discussion. Stroh responded by saying that the fence at Prentiss Street would be removed in March 1988 by the University and stated that he would followup and see that something was done. Jones agreed that pollution is a problem and this should be looked into. Schneider asked what the green sludge just south of the railroad bridge was. Jones stated that this is the outlet for the Coralville Sewage Treatment Plant. Wachal asked if there is access to the Coralville Milldam from the opposite side. Neubauer stated that the walkway is in bad shape and that Riverfront Commission March 2, 1988 Page 5 there is no access. He stated that further north there is also a fence on the opposite side on private property. Wachal stated that the Johnson County Conservation Board should be approached on this matter because the Board owns the dam. Wachal also asked if the fishermen had approached the Iowa City Parks and Recreation Commission to develop a park in the peninsula area across from the restaurant. Neubauer stated that he wanted to work through the Riverfront Commission. Linds stated that the access to the fishing in good areas is only possible by boat and otherwise restricted. Lovell concluded that there were three basic issues: 1) access being denied, 2) pollution, and 3) continued disregard of these problems. Jones stated that the Harrison Street right-of-way goes directly to the river. He stated that the riverbank between Harrison and Prentiss is City property and it would be worthwhile to put pressure on the City to keep the property for public use. Lovell stated that the Riverfront Commission should bring up the fact to Council that the public is, in fact, losing access to the river. She stated that it's time to get something done. MOTION: Jones moved that the Riverfront Commission recommend to Council that the City develop a safe pedestrian right-of-way between Harrison and Prentiss Streets along the Iowa River and maintain the area for public recreational use. Wachal seconded. The motion carried unanimously. Buckley asked if the Riverfront Commission had approached the University about parking south of the Hydraulics Lab. Rockwell stated that the University Parking Office had indicated it would issue permits to fisher- men on a monthly basis during the summer. Wachal stated that the River - front Commission should contact the University Parking Committee. Buckley felt that a list of Committee members should be made public so they could be approached on an individual basis. Buckley stated that if enforcement was lifted, then the trouble could be that commuters would fill the parking spaces in the mornings. Buckley asked if it was a question of principle or economics if the parking permits were not an acceptable option. Neubauer responded that it was more a question of principle of free access to the river. He stated that something needs to be done for more than the summer months. Jones suggested the Riverfront Commission direct a letter to the proper Univer- sity Vice President and have it go downward to the proper Committee. MOTION: Wachal moved that a copy of the petition be sent to the Parks and Recreation Commission with a recommendation from the Riverfront Commission that the Ralston Creek area have increased access and improved recrea- tional facilities in the area. Jones seconded. the motion carried Unanimously. COMMISSIONERS' REPORTS: Riverfest Table. Lovell stated that the Riverfront Commission can have an information table at Riverfest and may need volunteers to assist with the Riverfront Commission March 2, 1988 Page 6 table. She will contact members later for assistance on Saturday, April 23, 1988. River Running. Wachal stated the Iowa House had passed a bill prohibiting all -terrain vehicles running in river bottoms. He had prepared a resolu- tion to send to the Senate Committee now considering this item. MOTION: Wachal moved that the Riverfront Commission send a resolution supporting the prohibition of river running to the Iowa Senate Committee. Jones seconded. The motion carried by consensus. Reservoir Level. Jones moved that the Riverfront Commission endorse the Corps of Engineers' proposal to raise the level of the Coralville Reser- voir to assure adequate water supplies during a summer drought. Wachal stated that many people are wary of the Corps and the Commission needed to be more informed before a decision could be made. Jones stated that since the reservoir is silting in, it is necessary to raise the level ten feet to assure an adequate flow of the Iowa River. Lovell stated she had reservations about endorsing this proposal without sufficient information. The motion was deferred for consideration at a future meeting due to lack of a quorum. FHandl ea d Access. Buckley stated that she had spoken to Donna Chandler the access to the Union bridge by handicapped individuals. Chandler stated she was unaware of any written documentation regarding this subject. The meeting adjourned by acclamation at 7:45 p.m. Minutes respectfully submitted, Mark D. Reggentin. MEETING MINUTES CIVIL SERVICE COMMISSION MEETING April 20, 1988 Members Present: Dick Buxton, Mike Kennedy and Bud Louis Staff Present: Larry Donner, Cathy Gibson, Dale Helling and Sylvia Stein- bach RECOMMENDATIONS TO COUNCIL None. RECOMMENDATIONS TO STAFF Begin testing process for entry level Firefighters. SUMMARY OF RELEVANT DISCUSSION 1. Motion was made by Buxton to elect Mike Kennedy as the new Chairperson of the Commission. Motion passed 3-0. 2. with a list of recommendations regarding Steinbach presented members entry level Firefighter testing. Due to the retirement of a Battalion Chief and the subsequent promotions within the Department, staff requests that the entry level testing process begin within the next month. A summary of the recommendations is as follows: Written Test It was recommended that the International Personnel Management Association (IPMA) Firefighter written test be used. The test rOnsiss Of ts tes85sitems will s that must be completed within a 2 hour time limit. Applicant be rank ordered, highest to lowest. The top 80 applicants will be allowed to continue with the process. The written test will be weighted at 60% of the total score. Personality Inventory (MMPI) In the past, all applicants have been given the MMPI in conjunction with the written test. In order to reduce the costs associated with teMMPI, t aki ng recommended that the test be administered only ni those applicants the physical agility test. The MMPI will be administered and interpreted by Dr. Jake Sines of the University of Iowa. Results of the MMPI will be available from Dr. Sines within one week. All candidates who fall into category IV will be eliminated from the testing process. 699 Physical Agility Test It was recommended by Steinbach and Donner that the physical agility exam developed by the City of Phoenix, Arizona, be used, The test consists of a series of seven job-related tasks designed to test an applicant's endurance and ability. Steinbach explained that the test is widely used and has been successfully defended in court, The test will be timed and administered on j a pass/fail basis. The Fire Department will test current staff members to establish the pass/fail cut-off. Those applicants not passing the physical agility test would be eliminated from further consideration. Oral Interview Staff recommended that oral interviews be conducted with approximately the top 40 candidates based on written test scores and successful completion of the physical agility and MMPI. Prior to conducting the interviews, refer- ence and background checks will be conducted. Interview scores will be weighted at 40% of the total score. Toting Dates A tentative schedule for testing and interviews was presented by Steinbach: I Written test May 21, 1988 Physical Agility 8 MMPI tests June 4 6 June 5, 1988 Oral Interviews Week of June 20, 1988 ' Certification of List - July Is, 1988 I Commission members unanimously approved the above recommendations after a brief discussion. Interview formats and schedules will be determined at a later date. I 0(o) MINUTES {(���� S�^�^��� DESIGN REVIEW COMMITTEE mManm�.rli: uC;j APRIL 28, 1988 - 4:00 P.M. SUiIfBC� t0 QppI0V81 IOWA CITY PUBLIC LIBRARY - ROOM B MEMBERS PRESENT: Haupert, Nagle, Nelson, Novick, Seiberling, Welt MEMBERS ABSENT: Amert, Sinek, Waters STAFF PRESENT: Cain, Kritz GUESTS PRESENT: Greg Castle, Elizabeth Guyan, Tom Lane, Curt Starmann, Trent Reilt - students from Urban Administration Class RECOM14ENDATIONS TO CITY COUNCIL I None. CALL TO ORDER Chairperson Welt called the meeting to order at 4:16 p.m. INTRODUCTIONS Welt introduced guests and members present. APPROVAL OF MINUTES OF MARCH 31. 1988 Novick pointed out that the date on the minutes for the next meeting should read April 28 and not April 31. Novick moved to approve the minutes of March 31. 1988 as amended. Seiberling seconded the motion. The motion carried 6-0. REVIEW OF ADOPT -A -BED PROGRAM Haupert reported that the transplanting of bushes will start Monday, May 2. He said that the farthest beds on Clinton Street have deteriorating plantings which are beyond saving and it was decided that it would be cheaper in the long run to replace these with new plantings. Haupert explained that after transplanting the plantings will be pruned, the beds will be aerated every 2 square inches, the aeration holes will be filled with pearlite and leaf mulch and soil will be added to raise the soil level. Once this has been completed, new chips can be spread, and the number of plants needed can be established and then ordered. Haupert said that some of the plantings will be annuals and that one bed has plantings donated by a private citizen who intends to do the work. Haupert explained that there have been many volunteers for the Adopt -A -Bed ! program, including a group from the UI Psychiatric Hospital. Haupert explained that there will be a maintenance schedule for each bed. Haupert ! also reported that the Rotary Club has donated money for a garden hose, but while there have been many private donations, the program will still be running in the red. Haupert concluded by expressing his satisfaction with the people involved with this program. Committee members thanked Haupert for all his effort on the project. 700 DESIGN REVIEW COMITTEE APRIL 28, 1988 PAGE 2 REVIEW OF CITY PLAZA LIGHTING Cain reviewed for the Commission the major concerns expressed when the Committee approved the new lighting for City Plaza. Cain noted that the members of the Committee requested that the level and quality of City Plaza lighting be reviewed after approximately si directed the Committee members tx months of use. Cain o a memo dated February 9, 1988, that included energy savings from use of the new lights. Committee members were very pleased with the light level and the general appearance of the new fixtures. Welt said the level of light was not too bright, and Nagle said he preferred the design of the new fixtures to that Of the old ones. ELECTION OF OFFICERS Welt ened Chairperson, the Weltfloor seconded the motion. Nagle emoved to rlinclose do Nvick as minations for Chairperson. The motion was approved 6-0. e mol Margaret Nelson as Vice -Chairperson. Haupert N seconded to nominate the Seiberling moved that the nominations cease and Nelson be elected by acclamation. The motion carried 6-0. REPORT FROM THE DESIGN REVIEW SUBCOMMITTEE Novick reported that the Design Standards Subcommittee has developed a set of draft design review guidelines and asked Committeemembers for their comments and suggestions. Cain reviewed for the Commi mately one and a half years ago Commit tee ttee that approxi - tee the themembers asked the Council to expand the role of the Design Review Committee. At that time the Council i instructed the Committee members to develop a new design review mechanism and define the Committee's new role and to approach the Chamber of com- merce and the Downtown Association for support of the recommendations. Chairperson Welt reviewed the guidelines for design review for the entire Committee. Nagle asked how City snowplows could be more careful when working near sidewalk features such as the brick planter in front of the First National Bank as there have been instances of damage. Chairperson Welt pointed out the definitions at the end of the design review guidelines and commented that they were needed to inform the lay person as well as to provide a legal framework. Welt then asked Committee members for any comments or suggestions and said if there were none, the Committee could present these guidelinesto the Chamber of Commerce and the Downtown Association for their comments. Cain noted the subcommittee had discussed having a slideshow to illustrate lthe impowere also rtance of having a design review mechanism. Welt mentioned that inesngs Cain replied that suggesas ted could t bevisome ually complement ngs nt the h guide - obtained from materials gathered on design review. Seiberling agreed that 700 DESIGN REVIEW COMMITTEE APRIL 28, 1988 PAGE 3 visual aids would help people that do not have a background in architec- tural design. Welt, Novick and Cain scheduled a meeting to select draw- ings for illustrations. CERTIFICATES OF APPRECIATION Cain reported that when a member leaves a Commission or Board, it is customary to award them a Certificate of Appreciation. However, given that Design Review Committee terms are indefinite, a member usually leaves the Committee immediately upon resignation --with no opportunity to present j a certificate. Cain said this makes recognition difficult. Novick sug- gested that past members who have not received a Certificate of Apprecia- tion could be invited to a meeting and told to arrive at 5:00 for an awards ceremony. The Committee members agreed that this was a good ap- proach to take. Cain asked Committee members to set a time for the next meeting. Committee members agreed on April 26, 1988, at 4:00 p.m. as the next meeting date for the Design Review Committee. The Committee also agreed that at the May 26 meeting, the three most recent resignees would be i invited to the Season's Best restaurant at 5:15 for presentation of the Certificates of Appreciation. Welt adjourned the meeting at 4:55 p.m. I Minutes submitted by Kyle L. Kritz. I I i I i i i 700 44(4) MINUTES IOWA CITY HOUSING COMMISSION APRIL 12, 1988 IOWA CITY PUBLIC LIBRARY - ROOM A MEMBERS PRESENT: Watts, Moore, Dawson, Parden, Hulse, Stadtlander MEMBERS ABSENT: None (Streb resigned) STAFF PRESENT: Milkman, Kilpatrick, Seydel, Stroud OTHERS PRESENT: Coty, Johnson RECOMMENDATION TO COUNCIL: None MEETING TO ORDER: 9:05 a.m. by Chairperson Watts. MINUTES: Minutes of March 8, 1988, were approved on a motion by Moore, seconded by Dawson, carried 6-0. HOUSING/RENTAL REHABILITATION - Milkman - Rental Rehabilitation - 120 North Governor (deferred payment loan) Mr. Ron Johnson, owner, was presented to answer questions about this property, which consists of three dwelling units. Amount requested is $15,000.00. Motion to approve was made by Moore, seconded by Watts, carried 6-0. Amended Modified Residential Accessibility Loan - 421 Crestview Original loan was approved for $20,000.00 on 11-10-87. An additional $2,000.00 is being requested which brings the total to $22,000.00, the maximum. Motion to approve the additional amount waSmade by i Moore, seconded by Dawson, carried 6-0. - Discussion of Paint/Siding Loans This year approximately $15,000.00 has been allocated for paint/siding loans. There is not a long waiting List. Milkman requested that persons whose income falls between the 80-100% median income be given a low priority for these loans. Paint/siding loans are low-interest, 7% for five years up to $5,000.00. Housing Commission members expressed an interest in approving these loans. VOUCHER REPORT - Seydel Iowa City Housing Authority received HUD approval for an additional 75 units in the Voucher program and authorization for$369,725.00 per year for five years, bringing the ACC to $872,541.00. 7a/ Housing Commission April 12, 1988 Page 2 COORDINATOR'S REPORT - Seydel PY89 Public Housing Budget is on Council Agenda for 4-19-88. Housing rental income was $10,415.00. March Public end of April. There will be five move -outs the Section 8 Housing Assistance Payments for April, 1988: 114 Vouchers - $30,614.00 467 Certificates - $104,206.00 Twenty-six (26) applications were submitted for approval. Seydel stated that he expects that of the additional 75 Vouchers, 45 will be under lease by May 1, 1988, and the balance will be under lease by the end of June, 1988. ADJOURNMENT: Motion to adjourn at 9:45 a.m. was made by Moore, seconded by Hulse, carried 6-0. APPROVED: Gary Watts, Chairperson 70/ MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING APRIL 21, 1988 - 4:00 P.M. ADMINISTRATIVE CONFERENCE ROOM MEMBERS PRESENT: Buchanan, Cox (arrived at 5:00 p.m.), Drum, Gelman, Pacha, Reed, Sunmy, Swaim, Willis MEMBERS ABSENT: None STAFF PRESENT: Eggers, Craig, Jehle, Forsythe, Spaziani OTHERS PRESENT: University of Iowa student for class assignment CALL TO ORDER: President Drum called the meeting to order at 4:04 p.m. MINUTES AND DISBURSEMENTS: The minutes of the regular meeting of March31 were app Buchanan/Swaim. The library disbursements for March' 1988 were approved. Willis/Gelman. FINANCIAL RTS: Eggers reviewed the following financial reports for the Board: Receipts, nine months of FY88 compared to FY87; Expenditures, nine months; Enter- prise Fund, nine months of FY88 compared to FY87; Gifts and Bequests Fund, third quarter report. Eggers pointed out that fine income continues to be approximately 20% below projected figures for the current fiscal year but that expenditures have been adjusted accordingly. i SERVICE REPORT: Public service announcement video segments were shown for the library's il 22nd Foundation Gala as well as new lead - Homebound Service and the Aprins for the Children's Room Storyhour and the Talking Authors series. i+ These announcements were prepared by volunteers and the audiovisual de- partment for use on library cable channel 20 as well as other cable chan- nels. DIRECTORS REPORT: 1. Highlights of the Third quarter Report on goals and statistics were reviewed. Hour for hour, January through March was the busiest guar - ter ever for the library. There was an average of 178 people per hour caning into the building and an average of 271 items per hour checked period While educed hoursn, circulation materials children'sbeen materialsuisnuthe up by nearly 4%! %O� c MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES APRIL 21, 1988 PAGE 2 2. The library was awarded two of the three LSCA grants they submitted to the State Library. $500 for a "Let's Talk About It" book discussion series in the spring of 1989 and $4,600 for the purchase of books in Korean, Vietnamese and Chinese. 3. Nearly 500 people used the library's Lobby Tax Service provided on Friday, April 15, from 8:00 a.m. to 12 p.m. People came in steadily all day up to 11:50 p.m. and expressed much gratitude for the serv- ice. 4. A $125,000 check from the Edwin B. Green Estate was received in mid- April. It has been deposited and is already earning interest for the library. 5. Two recent library series have been very well attended and appreciated by their audiences. The Swedish Film Festival was held from March 6-13 and co-sponsored by the Iowa City Swedish Conversation Club and the library. The Literary Tour Series co-sponsored by the library and the FRIENDS of the Iowa City Public Library continues on selected Sundays through early May. PRESIDENT'S REPORT: 1. President Drum appointed the following Board members to serve as the committee to evaluate and set the Director's salary for FY89: Gelman, Swaim and Cox, Chair. This committee will report and make their rec- ommendation at the May Board meeting. 2. Board appointments to the Foundation Board will be made at the June meeting. 3. Drum appointed Summy, Pacha and Reed to the Nominating Committee. Election of new officers will take place at the June meeting. ANNOUNCEMENTS FROM MEMBERS: Sumoy suggested that information be made available near the donor plaque In the College Street vestibule, indicating gift levels necessary to be included on the "tree." FRIENDS REPORT: Eggers reported that the FRIENDS annual meeting on April 12, was well attended. Nearly 100 members voted on how the FRIENDS annual gift should be spent by the library. For FY89, $11,500 has been designated to pur- chase library materials and equipment. The financial report included in the packet shows an ending balance of $24,000 with $11,500 encumbered for the gift to the Library. There are now 900 memberships which accounted for nearly $14,000 in income during the past year. MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES APRIL 21, 1988 PAGE 3 FOUNDATION REPORT: Forsythe announced that Foundation Board members Schmeiser, Bywater and Beck will serve another year and that Phil Leff and Katherine Moyers are the new members with one additional member to be announced later. Forsythe gave special thanks to the Gala Committee for their planning and preparation for the April 22nd event. The evening begins with the dedica- tion of the donor plaque in the College Street vestibule by State Librar- ian,Shirley George. Dinner will be served in "dining cars" followed by dancing to the music of James Dapogny's Chicago Jazz Band. Forsythe stated that the Foundation has raised $164,000 so far this year and that President Bezanson will announce at the Gala that the NEH match has been completed. PLANNING COMMITTEE REPORT: Eggers reported that the Planning Committee met on April 14 and will next meet on May 17 for discussion of the rough draft of the Committee's re- port. Distribution of the rough draft will be made to the Library Board in advance of the June Board meeting. It was suggested that the June meeting be a working session with the Planning Committee. On July 28 the board will hold a public hearing on the long-range plan at 7:00 p.m, in Meeting Room A followed by the regular meeting'at approximately 7:30 p.m. NEW BUSINESS: The Board approved the following expenditures from the Gifts and Bequests Fund unencumbered balance: $7,000 to the FY89 library materials budget and $3,000 to upgrade microcomputers for staff support. Reed/Buchanan. The Board reviewed the Library's Circulation Policy and changes recom- mended by staff. Each section was reviewed separately and the decision on Section 801.17, limiting liability on a lost or stolen card, was tabled until the May meeting. Revisions to the following sections were approved: Section 801.11 - Cards c) Lower the fee required to check-out without a card from $2 to $1. Summy/Buchanan e) Library will no longer mail new library cards. Section 801.12 - Reciprocal/Swaim agreements Statement a general one to include all areas the library has agreements with. Section 801.16 - Addresssurrync angeslman d) Clarification - if no forwarding address available, cardholder cannot check out even once. Willis/Buchanan 70Z MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES APRIL 21, 1988 PAGE 4 Section 801.17 - Lost cards C) After fifth card, replacement charge increases to $5.00. Cox/Swaim Section 801.21 - Fines and fees c) Fines charged for each calendar day even if library is closed. Willis/Buchanan e) Fines will be charged to persons over 65. Willis/Cox Section 801.27 - Security deposit on items valued over $500. Eliminated. No longer requred by state law. Willis/Cox Section 801.32 - Claims of return If item not found on shelf, patron is responsible. Buchanan/Cox Section 801.33 - Collection agency Charge increased to $10 to cover library's costs. Willis/Pacha Section 801.23 - Suspension of borrowing privileges for large "family" delinquencies was discussed at length and the Board made the decision not to change the current policy. The meeting was adjourned at 6:06 p.m. The next Library Board of Trustees meeting will be on Thursday, May 26, 1988, at 4:00 p.m. in the Administrative Conference Room. 720 0) MINUTES $USj�CI Iii c" , ��jIO;'al FORMAL MEETING PLANNING & ZONING COMMISSION MAY 5, 1988 - 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Clark, Cook, Cooper, Dierks, Hebert, Scott, Wallace MEMBERS ABSENT: None STAFF PRESENT: Boyle, Moen, Kritz RECOMMENDATIONS TO COUNCIL: 1. Recommend denial of the preliminary plat of Nottingham Place, a 29 - lot, single family residential subdivision located north of Whiting Avenue and east of Ridge Road. 2. Recommend approval of the final plat of First & Rochester, Part Three, an 18.43 acre, 27 -lot residential subdivision located north of Rochester Avenue on Hickory Trail extended. 3. Recommend approval of the final plat of Southwest Estates Subdivi- sion, Part Three, a 9.620 acre, 27 -lot residential subdivision, and of the final plat of Southwest Estates Subdivision, Part Four, a 12.242 acre, 28 -lot residential subdivision generally located north of Rohret Road and east of Phoenix Drive. 4. Recommend in favor of the preliminary and final plat of Timber Ridge Subdivision, an 8.24 acre, 3 -lot residential subdivision located approximately two miles north of Iowa City in Coralville's extrater- ritorial jurisdiction contingent upon resolution of items listed in the staff report dated April 25, 1988. CALL TO ORDER: Chairperson Scott called the meeting to order at 7:35 p.m. PUBLIC DISCUSSION: There was no public discussion. CONSIDERATION OF MINUTES OF APRIL 7 AND APRIL 21, 1988: Wallace moved to approve the minutes of April 7, 1988. Dierks seconded the motion. The motion carried 7-0. Hebert moved to approve the minutes of April 21, 1988. Cook seconded the motion. The motion carried 7-0. Chairperson Scott acknowledged the receipt of minutes of the joint Planning and Zoning Commission and City Council meeting of March 31, 1988, and of the informal Planning and Zoning Commission meeting minutes of April 4, 1988. 703 Planning d Zoning Commission May 5, 1988 Page 2 DEVELOPMENT I. S-8727. Public discussion of a request submitted by Merlin Hamm for approval of a preliminary plat of Nottingham Place, a 29 -lot, single family residential subdivision located north of Whiting Avenue and east of Ridge Road. (45 -day limitation period: May 5, 1988.) Moen reported that there was no new information on this item. Scott opened public discussion of this item. Joe Holland 120 1/2 E. Washington representative the neighborhood group and the representative of the neighbor- hood— d group. Mr. Holland stated t developer were not able to reach a compromise regarding the develop- ment of this area. Holland noted that the neighbors' major concern was and still is an increase in the traffic on Ridge Road and Whiting Avenue. Pursuant to this, Holland presented pictures of traffic conditions on Ridge Road and Whiting Avenue to the Commissioners. Holland stated that the Commissioners had the power to deny this subdivision request because of inadequate access and asked the Commission to disapprove item S-8727. Dierks asked whether winter. Representatives ofrom emthe l neighbois rhood uate fstatedor this that areaiittihe s dependent on whether it was a school day or not; if it were a school day, snow removal was better than on the weekends. Ralph Stoffer, representative for the developer. Stoffer stated that the neighborhood had valid concerns but that the developer has met all the requirements and asked that the Planning and Zoning Commis- sion vote in the affirmative on item S-8727. Cook moved to approve item S-8727. Cooper seconded the motion. Cook stated that he was in favor of in -fill development because it is an efficient use of existing services and Iowa City needs to encourage development. Cook stated that he was not concerned about secondary access for this subdivision, and feels that the City's erosion control standards can adequately control environmental issues and pointed out that the subdivision must meet these standards. Cook emphasized that his major concern is with the traffic flow. He has driven the streets and walked the land in question and feels there is reason for concern. As such, te is for h pointed out that he will vote against this item. Cook isnegative t in time. Alternatively, when FosterRoad is extended, and if thisis ndevelopment is accessed from that route, he feels that the development will be proper; he will then vote in favor of it. Dierks stated that she agrees with Commissioner Cook on the traffic issues and is also concerned about proper maintenance of the storm - water management basin. Cooper stated that he will vote against this item because he does not see how erosion or traffic can be controlled in the area. 703 Planning & Zoning Commission May 5, 1988 Page 3 Boyle reported to the Commission that generally, if a subdivision plat meets statutory requirements, that it be approved; however, the courts have allowed consideration of general welfare issues. The city must consider the intent of the regulations, principally in regard to health, safety and general welfare. Boyle continued and said that the Iowa courts have ruled that traffic is a reasonable reason for denying a subdivision in regard to its impact on the general welfare and stated that if the Commission feels that traffic is a problem, that they could vote to recommend denial of this plat on that basis. Clark asked why traffic affecting this area seems to be important while this was not the case for the Idyllwild Subdivision. Boyle replied that the streets in the Idyllwild Subdivision are in exis- tence and if they were properly paved to City standards, there would be no problem in accommodating the traffic; this is not the case with Nottingham Place. Scott noted that the traffic problems associated with Nottingham Place in relation to the problems associated with the Idyllwild Subdivision are different as the streets involved in the Nottingham Subdivision cannot be improved while the ones involved in the Idyllwild Subdivision can be improved. Clark noted that he will vote in favor of this item so as to move it on to Council and to allow the political body to discuss its merits. Hebert commented that he intends to vote in favor of this subdivision and is disturbed by the fact that, given that a property zoned RS -5 which a developer clearly wants to develop and the professionals say is in compliance with all requirements, the Commission ignores this information and tries to deny the subdivision. Hebert continued that the developer should have been informed of these concerns before he had invested so much money. Scott commented that if the City Council were to decide on environ- mental regulations, that it would be a help both to staff and the Commission. Scott continued and said that he does not object to development in sensitive areas if carefully done, but is concerned about traffic impact and that this proposal does not adequately address those impacts. Scott continued and said that the Commission needs to review vehicle access in this area in conjunction with the Comprehensive Plan Update. Scott concluded by saying that he will vote against this proposal. The motion to approved item S-8727 failed, 2-5 (Clark, Hebert voting in favor). Cook moved to deny item S-8727. Dierks seconded the motion. The motion carried 5-2, with Clark and Hebert voting nay. Chairperson Scott, on behalf of the Commission, thanked the neighbors and the developer for their civil approach to this discussion. 5-8813. Public discussion of an application submitted by Plum Grove Acres, Inc., for approval of a final plat of first & Rochester, Part Three, an 18.43 acre, 27 -lot residential subdivision located north of 7a3 Planning & Zoning Commission May 5, 1988 Page 4 Rochester Avenue on Hickory Trail extended. (45 -day limitation period: May 30, 1988.) Moen reported that the conditional zoning agreement permitted the rezoning of this 18.43 acre tract and its development into not more than 27 residential lots provided no further rezoning or development of the balance of the 42.54 acre tract occurred until such time as secondary access is provided. The final plat of First & Rochester, Part Three, is in compliance with the approved preliminary plat and subdivision regulations. One change to the final plat involves the extension of sewer lines to the north boundary of the subdivision that was not shown on the preliminary plat. The new final plat before the Commission tonight provides for a ten -foot wide easement, allowing extension of the sanitary sewer to the north. An additional ten feet must be acquired within the subdivision to the west to achieve a 20 -foot wide easement. Clark expressed concern over the driveway access to Lot 81 in regard to the ability of the future homeowner to pull his car into the driveway without damaging his car. Larry Schnittjer, MMS Consultants, reported that the lots in that part of the subdivision actually have a lower grade than they presently appear in the subdivision because of dirt being piled on the lots. Burton Kross, 942 Bluffwood Drive, Lot 73 of the First & Rochester, Part Two, Subdivision. Kross stated that he was a professional engineer and a health professional and that the property that he has purchased has a significant public health hazard. Kross described how his neighbor has a septic system leach field that is seeping raw sewage across the Kross property. Kross urged the Planning and Zoning Commission to approve item S-8813 conditionally on the extension of a sanitary sewer line to the north to allow this situation to be remedied. Kross also pointed out that, as a condi- tion to buying his property, he provided the developer with an easement along the east side of his lot for the future construction of the sewer extension. He was not entitled, however, to transfer this easement to the City. He would readily do so if he was able to. Boyle reported that the developer must extend the sewer line up to Lot 93 and that the legal papers will require that it be done and, in addition, the developer will not be able to get construction permits until these legal papers are signed. John Cruise, 905 Bluffwood Drive, representative for the developer. Cruise urged the Planning and Zoning Commission to pass this item as the developer is anxious to begin his work. Cruise pointed out that Mr. Hamdorf, the property owner north of the proposed subdivision, could have hooked up to City service via a previously extended sewer line for First and Rochester, Part Two. Cruise stated for the record that Mr. Hamdorf and the developer are not on friendly terms and that the two never did discuss the option of Hamdorf connecting to this previously extended sewer line. Cruise concluded by saying that the developer has granted an easement and will do whatever the City 703 Planning & Zoning Commission May 5, 1988 Page 5 requires and also wants to see the sewer line extended to the north boundary of Lot 93. Boyle stated that the City needs a 20 -foot wide sanitary sewer easement; approval should, therefore, be conditioned upon obtaining an additional 10 feet of easement width. Boyle also pointed out i, that Mr. Hamdorf will be required to hook-up if he is within 300 feet of City sewer service. In addition, the County Health Department will require him to hook-up as his septic system is not functioning properly. Clark asked Mr. Kross what his discussions have been with Mr. Hamdorf. Kross replied that when he pointed out the problem of the leach field to Mr. Hamdorf, Hamdorf immediately contacted the County Health Department and the system installer about the problem. He and Mr. Hamdorf have had discussions for approximately three weeks since then. Boyle pointed out that the extension of the sewer line in question is not just for Mr. Hamdorf, but also for the future development of areas north of this subdivision. Kross asked the Commission what it could do to expedite construction of the sewer section through his property. Scott replied that once the Commission approved the plat, the Commission had no power to direct the pace of the construction. Cooper moved to approve item S-8813 subject to final approval of construction plans and legal papers with the inclusion that the developer assign an easement over Lot 73 to the City and that the sanitary sewer be extended up to Lot 93. Hebert seconded the notion. Dierks commented that she was concerned about secondary access as there are 108 lots in the area with only one means of access and that she will vote against this item for this reason. The notion carried 6-1, Dierks voting nay. 3. S-8814. Public discussion of an application submitted by Seville Corporation for approval of a final plat of Southwest Estates Subdivision, Part Three, a 9.620 acre, 27-lat residential subdivi- sion, and a final plat of Southwest Estates Subdivision, Part Four, a 12.242 acre, 28 -lot residential subdivision generally located north of Rohret Road and east of Phoenix Drive. (45 -day limitation period: May 31, 1988.) Moen reported that on April 5, 1988, the City Council approved the preliminary plat of Southwest Estates Subdivision. The final plats of Parts Three and Four of Southwest Estates generally conform with the subdivision design proposed in the preliminary plat of this tract. These subdivisions are being developed under the recently adopted Comprehensive Plan amendment which allows out -of -sequence development provided that the development approximates the efficiency of development upon which the City's growth management policy is based. All deficiencies listed in the staff report have been corrected. Staff, therefore, recommends approval of item S-8814. 703 Planning & Zoning Commission May 5, 1988 Page 6 Dierks moved to approve the final plat of Southwest Estates Sub- division, Part Three. Wallace seconded the motion. The motion carried 7-0. Wallace moved to approve the final plat of Southwest Estates Subdivi- sion, Part Four. Dierks seconded the motion. The motion carried 7- 0. 4. CS -8815. Public discussion of an application submitted by Phyllis F. Ruppert for approval of a preliminary and final plat of Timber Ridge Subdivision, an 8.24 acre, three -lot residential subdivision located approximately two miles north of Iowa City in Coralville's extrater- ritorial jurisdiction. This application is submitted to Iowa City for courtesy review in accordance with the Iowa City/Coralville Annexation Agreement. Moen described the proposed development and reported that there are several changes in the plat that the City may wish to recommend to Coralville. This subdivision is located in the portion of the extraterritorial limits of Coralville that may be annexed by Iowa City. Moen continued and said there was a desire to restrict access of Lots 1 and 2 onto Stewart Road and that a note has been placed on the plat that states that access to all lots will be retained from an access easement instead of from Stewart Road directly. There is also a desire to see a typical street section on the plat which is consis- tent with the County's design standards for minimum access county roads. There is a desire to have the plat show the position of houses, wells, septic systems, and the plat should note that tele- phone and electrical wires will be buried. A letter from the project engineer establishing the fire rating should be received and storm - water management provisions should be shown on the plat. These are recommendations that the staff feels the Commission and Council should suggest to Coralville as these are aspects of a plat the City prefers to evaluate. Hebert recommended that the Council give a positive recommendation on item CS -8815 to Coralville contingent on the suggestion that items 4- 10 of the April 25, 1988, staff report be resolved. Cook seconded the motion. The motion carried 7-0. PLANNING AND ZONING COMMISSION INFORMATION: None. Cook moved to adjourn the Planning and Zoning Commission meeting. Wallace seconded the motion. The motion carried 7-0. Minutes submitted by Kyle L. Kritz. Approved by: Kenneth Cooper, Secretary 703