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HomeMy WebLinkAbout1988-06-14 Bd Comm. minutes1 . Fi I City of Iowa City MEMORANDUM Bate: June 7, 1988 To: John McDonald, Mayor From: Barry Beadle, Associate Planner Re: 1988 Historic Preservation Awards Program On May 11, 1988, the Iowa City Historic Preservation Commission, in coop- eration with the Friends of Historic Preservation, sponsored the 1988 Historic Preservation Awards Program held at Old Brick. The program is intended to give special recognition to those projects which represent historically and architecturally sensitive rehabilitation to a building's exterior or which demonstrate aesthetically sensitive new construction. In this the fifth year of the program, we were delighted to receive a broad spectrum of applications for projects which included residential rehabilitation, a bridge reconstruction project, and a new commercial building. Serving as jurors for this year's program were Mary Neiderbach, historic preservation planner of the City of Des Moines, William Wagner, preservation architect from Dallas Center, and Gerald Mansheim, architec- tural photographer from West Branch. This year's recipients for a 1988 Historic Preservation Award include: RESIDENTIAL REHABILITATION Award: 614 North Johnson Street Roger and Barbel Anderson Preservation Award for the successful restoration and conservation of a significant Iowa City historic home. Honorable Mention: 1. 405 South Summit Street David Jepsen For the conscientious design and construction of an addition sensitive to the original architectural design of the home. 2. 412 South Summit Street Douglas Pieper For the sensitive restoration, maintenance and repair of a historic property. COMMERCIAL REHABILITATION Award: Paul -Helen Building Hawkeye Bay States Limited Partnership Preservation Award for the sensitive restoration and attractive reuse of a commercial property which is central to downtown Iowa City. i Honorable Mention: 1. Old Davis Hotel, 332 East Washington Street Bruce Glasgow For the creative adaptation and renovation of a historic commercial structure. 2. 401 South Gilbert Street Benjamin Chait For the successful restoration and adaptive reuse of a commercial structure. AESTHETICALLY SENSITIVE NEW CONSTRUCTION: Award: 340 East Burlina_ton Street Jim Glasgow and Terrence 'Williams Preservation Award for the design and construction of a mixed use commercial/residential structure combining architectural elements sensitive to downtown Iowa City. PRESERVATION OF HISTORIC ARCHITECTURAL RESOURCES: Award: Iowa Avenue Bridae Shive-Hattery Engineers & Architects Preservation Award for the conscientious restoration, conserva- tion, and attention to architectural detail of this historic Iowa City bridge. bdw3/2 SII MEMO T0: Marian Karr FROM: Peg McElroy, Mayor's Youth RE: Volunteer Awards - June 14, 1988 Attached please find a copy of John McDonald's script for the volunteer awards that will be given during the council meeting on Tuesday evening. I have also included a list for you of the youth that will be receiving certificates as they may not all be present at the meeting: 1. Tim Coblentz 2. Bob Conley 3. Jay Curl 4. Nathan Howard 5. Michelle Lehman 6. John Michaelson 7. Dave Newman 8. Jeremy Rogers 9. Mark Smith 10. Gary Weatherly It you have any further questions, please don't hesitate to contact me. I may be reached at 5410. of3 9 9 T0: Mayor John McDonald FROM: Peg McElroy, Executive Director Mayor's Youth Employment Program RE: Awards for the 1988 Volunteer Program DATE: June 13, 1988 Fallowing is a script for you for the awards ceremony Tuesday, June 14, 1988, at the City Council Meeting. Please feel free to change it if you wish. 1 will have all awards, certificates, etc. when I arrive at the council meeting. Mayor's Youth Employment Program is in its first year as a recipient of a grant fro■ the State of Iowa Department of Economia iDevelopment entitled "Iowa Conservation Corps Volunteer Component". Tonight, awards will be given to individuals for outstanding performance j on the "Adopt -A -Sed" Program. Youth completing high school at the Behavioral Learning Center in Iowa City and their teachers under the supervision of Parks 6 Recreation Canter &tett and Educator/Assistant A.K. Trow have contributed aver 380 i volunteer hours in preparation for the "adoption" of the planter beds located on the pedestrian plaza in Iowa City. S/3 9 Script for John McDonald Continued 2 The following young people will receive certificates of Completion (Pill students please come forward to receive your oertifioatsm -- please remain in the front until all recipients have received their awards.) Here John - Read from the certificates in their order. Congratulations Students (Applause - students take their seats) Staff of the Behavioral Learning Center played an ieportant part in assisting participating youth develop occupational skills, learn about the 'volunteer• world of work and encourage team work. Certificates of Completion are awarded to: Jean Karr (here pause) Nick Bowers (here pause) and Judy Rohret Thank you, staff (Applause - staff take their seats) The Behavioral Learning Center is, in great part, such a successful educational program in the community due to the dedication and commitment of Linda Lawrence, Teacher. Linda, would you please accept this plaque given to you, your staff and students. (Here Linda comes up to receive plaque and certificate). fThank you, Linda 8/3 a Script for John McDonald Continued 3 The efforts of students and staff have been extremely helpful in realizing the goals of the "Adopt -A -Bed' Program. There were several, very cooperative city staff that guided these young people in their successes. here to receive a -plaque on behalf ci the Parka S R*oroatlon Department are: Terry Robinson, (pause) and Sherri Thomas (pause) (Applause, they take their seats) Thank you Terry and Sherri The community is fortunate to have such very dedicated individuals that recognize it In in partnership with volunteers that many, wonderful goals are realized that are not possible with limited city staff and available funds. We would like to recognize two (2) very important members of our community with golden pruning shears awards.. Bruce Haupert (pause) and A. K. Traw (pause) (Applause, they take their seats) Thank you Bruce and A.K. In closing, 1 wish to congratulate all of the recipients of this year's volunteer awards and thank all of the participants in the Mayor's Youth Employment Program.' Thanks, John! V3 A Mayor's Youth Em loyment Program Minutes Board of Directors Meeting April 27, 1988 Board Members Present: Bill Casey, Marsha La Follette, Jan Liggett, Jim Buxton, Linda Lawrence, Jacque McClure and Nancy Rowley. Staff Present: Peg McElroy and Teresa Ulin Call to Order: Peg McElroy called the meeting to order at 4:20 p.m. Introductions & Welcome Approval of Minutes: Jan Liggett and Jacque McClure moved and seconded. All present approved. Approval of Financial Reports: Peg reviewed the financial report for January - March 1988. Bill Casey and Jim Buxton moved and seconded. All present approved. New Business 1. Resignation - Kelly Jehle, Mayor's Youth Office Manager Peg announced that Kelly Jehle has resigned. Her final day will be April 29. 2. Secretary/Clerical Support Report Jacque reported that Youth Homes has a full-time office manager, Sherri Jones, who is supervised by Bill McCarty, Teresa will be supervised by Peg and Jim, Marcia Ingle and the receptionist (not yet hired) will be jointly supervised by Teresa and Sherri, with their salaries divided between the 3 agencies. UAY will be the employer of record and will bill Youth Homes and Mayor's Youth monthly. 3. FY 89 Funding Report Peg announced that the Board will need to reapprove the FY 89 budget at the May meeting. Mayor's Youth was ranked 16th of 32 beneficiaries by the Planning Division. 4. Amendment to By -Laws of MYEP Peg passed out copies of the amended By -Laws and asked Board members to note the darkened areas which are the proposed modifications. Peg will discuss this with the Assistant City Attorney, Dick Boyle, and will return to the board for approval in May. 5. FY 1987 Audit Peg reported that the FY 87 audit of Mayor's Youth was done through the City by McGladrey, Hendrickson & Pullen. She has received letters from JoAnn Callison stating that the audit has been accepted by the state auditors. 8�/ N F S. Iowa Department of Economic Development Monitoring Report Peg passed around a copy of the monitoring report from JoAnn Callison. ' 7. Outstanding Enrollee Committee Peg announced that the In -School Component Outstanding Enrollee awards will be presented at the Iowa City Council Meeting on May 17. Linda and Jacque volunteered to be the selection committee for these awards: V. Old Business 1. Iowa Department of Natural Resources Grant Peg reported that Mayor's Youth has received this grant of over $7,000 for the Iowa Conservation Corps teenagers to construct a floating pier and canoe access in City Park. 2. Iowa Conservation Corps/Volunteer Component Peg reported that final decisions are being made about the Adopt -A -Bed program. 3. Iowa Conservation Corps/Summer Component Peg reported that the ICC/Summer Component has received full funding and she is in the process of hiring teenagers and staff. 4. Iowa Conservation Corps/Young Adult Component Peg reported that the ICC/Young Adult Component received 95% of the amount requested and is in the hiring phase. S. Iowa Conservation Corps/In-School Component Peg reported that the ICC/In-School Component will end May 28. Board members will be invited to meet the young people at a final party to be held at Mayor's Youth. 6. Youth Services Foundation Report 8111 reported that there is a full Youth Services Foundation Board of Directors made up of 4 individuals from each agency. They are now meeting on a regular basis. In addition, 12 trustees have been identified. MYEP Board members will receive the minutes from these meetings and a list of directors and trustees. 7. Case Report Peg reported the results of her work with a client. VII. Adjourn - Jan Liggett/Marsha La Follette moved to adjourn. Meeting adjourned at 4:48 p.m. The next meeting is scheduled for Wednesday, May 25, 1988, 4:00 p.m. at the conference room. Respectfully Submitted, Jacque McClure, Secretary/Treasurer Teresa Ulin, Administrative Asst. I 9 L . MINUTES IOWA CITY AIRPORT COMMISSION APRIL 14, 1988 ME14BERS PRESENT: Ashby, Ockenfels, Lewis, Blum MEMBER ABSENT: Foster STAFF PRESENT: Sueppel, Wright, Zehr (Consultant) GUESTS PRESENT: E. K. Jones, Paul Moore, Dan Langrin, Dave Larson Chairman Ashby called the meeting to order at 7:40 PM. Attendants and guests were noted. The minutes of the March 9 and April 5 meetings were considered. The minutes of the April 5 meeting were corrected in the second word of the fifth line of the third paragraph to read "that" rather than "the." MANAGER'S PRESENTATION OF BILLS Fred Zehr, serving as a special consultant pending the hiring of an oper- ating manager, presented a list of bills for approval. He noted a payment of $5,450 to Barker Construction for a drainage tube on the north edge of the runway construction site, as part of the compliance project. This had been and optional item in the original plans, but was bound to be neces- sary to prevent excessive erosion. The bills were approved for payment as presented. Paul Moore, of Nate Moore Wiring Service, presented alternatives to solv- ing the voltage problems in the old United Hangar and office complex. He and Iowa -Illinois Gas and Electric Company have evaluated the requirements for providing separate electric service for the buildings to alleviate recurring low voltage incidents. Estimates for the entire project would total approximately $36,000, and concern was expressed about such an expenditure for a structure which may eventually have to be removed for a clear zone. A subcommittee composed of Blum and Foster was appointed to work with Mr. Moore, the electric company, and the tenant of the office building, to study the alternatives and make recommendations at the next meeting. AIRPORT LAYOUT PLAN REVISION/REPORT: Zehr called attention to a favorable response from the FAA to last month's request to locate a localizer on Runway 6 rather than 24. It was moved, seconded, and approved to direct Howard R. Green Company to produce draw- ings for consideration at the next meeting. DEVELOPMENT OF AIRPORT LAND FOR COMMERCIAL/INDUSTRIAL USES: No one present had received any information from the realtor or developer concerning commercial development. Blum reported he had contacted the Iowa City Planning and Zoning Commission concerning rezoning of the involved land; he is hopeful that the matter will be considered in the near future. I Airport Commission April 14, 1988 Page 2 AIRPORT MANAGEMENT/MAINTENANCE ISSUES: Ashby reported most of the applications for the Operating Manager position has been reviewed by all of the Commissioners. They are hoping to get assistance from the City's Personnel Department in evaluating the appli- cants. Letters will be sent to all who have applied. Ashby addressed a problem which had arisen in regard to the payment of Fred Zehr's accumulated vacation pay. Zehr had been advised that he could be paid for accumulated vacation after his resignation, but later learned a City regulation limits such accumulation to no more than 192 hours. It was decided that the difference could be made up in "separation" pay. Because the Commission is relying heavily on the services of Dave Brenneman in the interim between managers, and because he is doing a good job, Lewis moved to increase his pay from $4.35 per hour to $5.00. Blum seconded the motion and it was unanimously adopted. ICAT-AIRPORT HISTORY/DOCUMENTARY: Lewis moved and Ockenfels seconded a motion to forward $555 to the ICAT group to help finance their airport history publication. The motion was approved. REVIEW OF CONSTRUCTION PROJECT BID POLICIES: Blum moved to establish a policy that any expenditure of more than $2,500 for either goods or services be bid by three qualified vendors and that the lowest "qualified" bid be accepted. Lewis seconded the motion and, after considerable discussion, the motion was adopted unanimously. RESOLUTION TO RENEW LEASE: Zehr read a resolution authorizing the Chairman to sign and the secretary to attest a one year lease with Dykstra Nurseries. It was moved by Blum and seconded by Ockenfels to adopt the resolution, and the roll was called. All present Commissioners voted aye, Foster being absent. The resolution and the lease were signed. CHAIRMAN'S REPORT: Chairman Ashby called attention to the survey which was distributed by Dan Langrin and requested the member's assistance in completing the question- naire. PUBLIC AND COMMISSION MEMBERS' INFORMATION AND INPUT: Blum expressed great appreciation to Harry Lewis for the fine job he did as chairman of the Commission, and also for the extra contributions he has made in the absence of a full-time manager. In response to a question by Blum about insurance, Attorney Sueppel said he had started an investigation but had not as yet received an answer. gis A Airport Commission April 14, 1988 Page 3 EXECUTIVE SESSION: Blum moved the Commission go into a closed executive session to discuss i" strategy with Council on matters that are presently in litigation or where litigation is imminent, and where disclosure would be likely to prejudice or disadvantage the position of the Commission in that litigation. The motion was seconded by Lewis and unanimously adopted. The regular meeting was suspended at 9 PN and all guests left the room. The meeting resumed at 9:30 PM following the executive session. Blum moved to asked Attorney Sueppel to proceed with determining information that was discussed in executive session and report back to the Commission as soon as possible. Ockenfels seconded the motion and it was adopted unanimously. Blum made a final suggestion that the Commission consider forming and advisory committee perhaps five people from the community to provide insight from other points of view. The meeting was adjourned at 9:32 PM. Recorder: Priscilla Wright u ■. MINUTES I BOARD OF ADJUSTMENT MAY 11, 1988 - 4:35 P.M. CIVIC CENTER COUNCIL CHAMBERS MEI4BERS PRESENT: Mask, Messier, Winegarden, Pelton, Randall STAFF PRESENT: Boyle, Moen, Rockwell, Smith CONSIDERATION OF THE MINUTES OF APRIL 13, 1988: Pelton moved to approve the April 13, 1988, minutes. Messier seconded. The motion passed unanimously by a 5-0 vote. SPECIAL EXCEPTION ITEMS: i 1. SE -8805. Public hearing on a request submitted by Nila Haug for special exceptions to permit off-street parking on a separate lot at 528 E. Washington Street for uses in the CB -2 zone for property located at 517 E. Washington Street and to reduce the required rear yard for the 517 E. Washington Street Property. Messier moved and Winegarden seconded the motion to approve Hila Maug's request to withdraw her application for special exceptions for property located at 517 E. Washington. Motion carried 5-0. 2. SE -8807. Public hearing on a request submitted by Eugene Spaziani for a special exception to reduce the front yard requirement for property located in the RS -5 zone at 1029 Rider Street. Moen explained that the purpose of this request is to permit construction of an addition to an existing house by reducing the minimum front yard requirement on the north facade of the structure. Moen presented a site plan. Moen explained the north wall of the proposed addition would project no further from the existing structure than the northernmost wall of the existing house. The existing house is, at its closest point, 11 feet from the front lot line on Dill Street. The proposed two-story addition, approximately 12 feet wide along the Dill Street facade, like the existing house, does not parallel the front lot line. Instead the north wall of the existing structure and the proposed addition more closely parallel the paved surface of Dill Street. The addition would be from 7 feet to 11 feet from the front lot line. Moen explained the Board of Adjustment is empowered to grant relief from the requirements of the Zoning Ordinance in instances in which the spe- cial exception would be in the public interest and would reinforce the intent of the Zoning Ordinance. The intent of the ordinance is to permit the full use and enjoyment of the property in a manner that does not intrude upon adjacent property. Moen stated this site is located on a corner lot; the front yard setback requirement, thus, applies to the yards of both Dill and Rider streets. Moen noted the existing house already intrudes into the required 20 foot front yard setback. Moen explained the 20 foot yard dimension is intended to minimize the sense of overcrowding and the appearance of congestion, to assure adequate light 30ARD OF ADJUST:{E11T 14AY 11, 1988 PAGE 2 and air to adjacent properties, and to buffer uses from street traffic. The requested yard modification is not expected to compromise these purposes for the following reason. Moen explained that homes within new residential subdivisions are typi- cally 31 feet from the curb lines of local streets within those subdivi- sions. They usually parallel the streets. Dill Street, however, is not parallel to the front yard line of the Spaziani property. While the house located on the Spaziani property lot presently does not conform to re- quired setbacks, the house and the proposed addition, due to the unusual alignment of Dill Street would be 31 feet or more from the paved surface of Dill Street. This situation, peculiar to this lot, allows encroach- ment of a building within the required front yard while adhering to the purposes and intent of the front yard requirement. Moen stated staff recommends that the special exception be approved with the condition that vegetation that is existing along the west property line be retained. Moen stated the request is reviewed in terms of the situation's unusual- ness and practical difficulty. Moen reviewed the five conditions used to evaluate the unusualness and practical difficulty of the situation as outlined in the staff report. Moen stated that staff feels that: 1. Although construction of an addition would create an encroachment of up to 13 feet within the required 20 foot front yard, this substan- tial non -conformity is mitigated by the distance of the proposed addition to the curb line of Dill Street. 2. If the special exception is allowed, the effect would neither in- crease population density in the area nor impose an additional burden on available government facilities. 3. Granting the special exception would neither be detrimental to ad- joining properties nor substantially change the character of the neighborhood. Retention and maintenance of the existing vegetation along the west property line would shield the proposed addition from properties west of the Spaziani property. 4. The difficulty experienced by the applicant cannot be obviated with- out adjusting the minimum front yard requirement for this property. The proposed construction could not occur without the granting of a special exception to reduce the front yard requirement. 5. In consideration of all of the above factors, the interest of justice should be served by granting the yard modification requested. Moen stated staff recommends approval of the requested special exception to reduce the minimum front yard requirement along Dill Street from 20 feet to between 7 feet and 11 feet for property located at 1029 Rider Street with the following conditions: 1. That the modifications apply only to the construction described in the application and illustrated on the site plan submitted as part of the application and file stamped April 20, 1988. WE BOARD OF ADUUS7:1U T MAY 11 , 1988 PAGE 3 2. That existing vegetation along the west side lot line of the property be retained and maintained to shield the addition from view of the property immediately to the west. 3. That the quitclaim Deeds referred to on the site plan be recorded prior to issuance of a building permit. Moen explained that a por- tion of the Spaziani property is going to be given to the Property to the west in exchange for a five foot area to be quitclaimed to the Spazianis. In response to Randall, Moen stated that the northwest corner of the proposed addition would be 31 feet from the curb line and 7 feet from the property line. The property line is about 24 feet from the curb line. Board of Adjustment members received input from Tom Gelman, Attorney representing the Spazianis, speaking in support of the request for the special exception. Pelton asked if any consideration was given to expanding the house in other directions. Eugene Spaziani stated that immediately 'behind the house, to the south, is a narrow driveway and a sharp drop-off which limit design alternatives. In response to Winegarden, Moen said the vegetation condition to the special exception would transfer to new property owners if the property were sold. Tom Gelman asked that the condition addressing the quitclaim issue not impose a burden to have more than the required side yard. j Moved by Messier, seconded by Pelton, to approve SE -8807 special excep- tion to reduce the minimum front yard requirement at 1029 Rider Street, along Dill Street from 20 feet to between 7 feet and 11 feet with the following conditions: 1. That the modification apply only to the construction described in the application and illustrated on the site plan submitted as part of the application and file stamped April 20, 1988. 2. That existing vegetation along the west side lot line of the property be retained and maintained to shield the addition from view of the property inmediately to the west. 3. That the Quitclaim Deeds modifying side yard setbacks to minimum Zoning Ordinance requirements be recorded prior to issuance of a building permit. The notion passed unanimously by a 5-0 vote. 3. SE -8808. Public hearing on a request submitted by Todd Hackett on behalf of Don and Lois Gannon, property owners, for special exceptions to estab- lish dwelling units above the ground floor on a property located in the M YV . Il, i9;s PAGE 4 CI -1 zone at the northwest quadrant of the intersection of Lafayette and Clinton streets and to reduce the required distance between buildings on the same property. Randall stated the requested action is for approval of special exceptions to establish dwellings above the ground floor and to reduce the required distance between buildings. Moen explained the purpose of the request is to allow construction of two three-story structures containing eight dwelling units each above the ground floor a distance closer than permit- ted by the Zoning Ordinance. Moen presented a site plan of the proposal. Moen stated dwellings located above the ground floor of another principal use permitted in the CI -1 zone are allowed by special exception provided that the density does not exceed one dwelling unit per 1800 square feet of the lot area. A total of 16 dwelling units may be developed on this parcel and 16 dwelling units are proposed. The applicant also appeals for a special exception to reduce the required distance between buildings on the same property. The Zoning Ordinance specifies that where more than one principal building is constructed on a lot, the buildings must be separated by a horizontal distance that is equal to the height of the highest building. The proposed buildings each have a building height of 31 feet; thus, the buildings must be separated by a horizontal distance of 31 feet. The site plan shows that the build- ings, as proposed, would only be 15 feet apart. The applicant has argued that the buildings can be shown to occupy sepa- rate lots and, without employing special construction methods, the build- ings, by right, each could be as close as five feet to the shared lot line or ten feet apart. However, even if the buildings are located on different lots, by virtue of the buildings' shared common facilities, namely drives and off-street parking, the parcel' is by definition a separate tract which is treated as a single lot in the application of the Zoning Ordinance requirements. The buildings must, therefore, be sepa- rated by 31 feet. The applicant, therefore, also requests a special exception to reduce the required distance between the two principal buildings proposed on this lot from 31 feet to 15 feet. Moen indicated that each request is evaluated separately. Reduction in required distance between buildings: Moen said the appli- cant has submitted no evidence to demonstrate that due to peculiar cir- cumstances associated with the property, there is practical difficulty in complying with the dimensional requirements of the Zoning Ordinance. Regarding the five items the Board must consider when evaluating practi- cal difficulty, Mben noted that staff offers the following comments: 1. No evidence has been submitted that distinguishes this property from other undeveloped lots subject to the same regulations or that iden- tifies peculiar characteristics of the tract that make it difficult to comply with the dimensional requirements of the Zoning Ordinance. 2. The proposed development is consistent with the intensity of develop- ment permitted in the CI -1 zone. F/49 3:i1.I'.D OF ADJUSTMENT 14AY 11, 1988 PAGE 5 3. The proposed development is not expected to have a detrimental impact on the neighborhood. The disadvantages of reducing the minimum distance that must be maintained between two principal buildings located on a single lot will be isolated to the site itself. The health, comfort and general welfare of the dwelling unit residents argue in favor of retaining sufficient open space to insure the liveability of the tract. 4. The difficulty experienced by the applicant results from the proposed design of the development. The applicant prefers to shield most of the required off-street parking spaces from the view of Clinton and Lafayette streets and to preserve green space along these streets'. These design considerations result in placement of the buildings on the tract in the manner shown on the site plan. The applicant main- tains that compliance with the requirement establishing a minimum distance between buildings would result in the loss of green space and public exposure to a large parking lot. 5. No information has been supplied by the applicant that identifies peculiar circumstances associated with the property that make it practically difficult to comply with the dimensional requirements of the Zoning Ordinance. Dwellings above the ground floor: Moen stated staff feels that the presence of apartments above the ground floor of theproposed buildings will neither diminish the use of the adjacent commercial and industrial zoned properties nor hinder their redevelopment. Moen stated staff recommends the proposed special exception to reduce the horizontal distance required between two principal buildings located on a lot in the northwest quadrant of the intersection of Lafayette and Clinton streets from 31 feet to 15 feet be denied and that a special exception to permit dwellings above the ground. floor of the structures proposed on this site be approved. Board of Adjustment members received input from Larry Svoboda speaking in opposition to the request. Svoboda owns property at 625 South Clinton Street. Svoboda stated the proposed development would be located between the Iowa Interstate Railroad and the CRANDIC Railroad tracks and would be unsuitable as a residential property because of problems associated with the railroad noise. He was concerned that apartments in this area would be unlivable leading to the future denigration of the proposed develop- ment. This would have a negative effect on neighboring properties. In response to Randall, Moen stated staff evaluates whether existing surfaces such as roadways can accommodate development as proposed. Moen said the area would support the proposed development and the proposed development would not hinder. existing uses in the area or redevelopment in the area. p/� BD„RO OF ADJUSTMENT MAY 11, 1988 PAGE 6 Moved by Mask, seconded by Pelton, that a special exception to permit establishment of dwellings above the ground floor of property at 731 South Clinton and 30 East Lafayette streets be approved. Motion approved, by a vote of 5/0. Regarding the request to reduce the required distance between buildings, Pelton raised concerns about fire hazards. Randall noted that there are no unusual circumstances that would prevent the applicant from complying with the Zoning Ordinance. Pelton asked if the proposed buildings could be configured differently. Moen stated the applicant has indicated he could rearrange the development but only in a manner that he feels is not favorable for the area. Moen said the applicant has not submitted alter- nate designs for the site. Moen said the applicant has the option of connecting the buildings. Moved by Winegarden, seconded by Mask, to approve 5E-8808 to reduce the required distance between the two buildings on property located at 731 S. Clinton and 30 E. Lafayette streets from 31 feet to 15 feet. Motion failed by a 5-0 vote. i Randall noted the applicant has 30 days to appeal the Board of Adjustment decision. 3. 5E-8809. Public hearing on a request submitted by Vic Zender on behalf of Leland Yoder, project owner, for a special exception to establish an auto and truck oriented use in the CC -2 zone for property located at 1500 First Avenue. Rockwell presented a site plan of the proposed area and reviewed the staff report. Rockwell stated that Zender was proposing to establish an auto display yard on a vacant triangular piece of land which is north and part of the same lot upon which Brenneman Feed & Pet Center is located. The auto display yard would function as a satellite to Westwood Motors in Coralville and would be used for showing used cars to prospective custom- ers. Mr. Zender intends to park from six to eight cars on the lot with access through a gate on the Brenneman parking area. Asphalt paving would be used to hard surface the display yard. The existing south and east fencing would remain to prevent drive-throughs between Goodwill and Brennemans, but the north and west fencing would be removed. A written statement had been submitted by Leland Yoder indicating his approval of the proposed use of the north portion of his property, his agreement to allow access to the proposed used car lot, and his assurance that adequate off-street parking would be available for Westwood Motors use. Rockwell stated that a site plan of the entire property had been submit- ted on May 6, 1988, to allow staff to evaluate parking and right-of-way tree requirements. Rockwell stated that a sufficient number of trees could be planted along the right-of-way to comply with the Tree Ordinance requirements. According to the usage of the buildings indicated on the site plan of the property, 43 parking spaces would be required for the combined retail -office and storage areas. Rockwell said that the parking MW roffAa BOARD OF .ADJUSTMENT MAY 11, 1988 PAGE 7 was non -conforming and the property owner was required to provide least the number of spaces currently provided on-site, plus one space Westwood Motors use. (28 parking spaces currently on-site plus 1 for use = 29 parking spaces required if the special exception were to approved.) These 29 spaces need to be provided in a way that does increase the non -conformity of the existing parking situation. at for new be not Rockwell stated that there are no additional regulations that apply to establishing an auto and truck oriented use in the CC -2 zone. The re- quested use can be made compatible with the surrounding land uses and with the intent of the CC -2 zone. The portion of the property to be used as an auto display lot is surrounded by parkino lots, a street and a drive. The parking requirements and tree regulations should improve the usage and appearance of the entire property. Green space and vegetation will actually be increased. Concerning the general standards for special exceptions, Rockwell stated that: The specific proposed exception should not negatively. impact the public health, safety or general welfare. Allowing the proposed use should minimally increase the City's tax base without imposing a public burden. 2. The applicant has demonstrated that required parking and right-of-way trees will be provided. Although not required technically by the Code, staff was recommending that the'display area should be paved and appropriately striped to enhance the compatibility of this use with the Goodwill and Brenneman parking areas. Rockwell stated that staff recommended approval of the special exception to establish an auto and truck oriented use on the property located at 1500 First Avenue South with the conditions that the auto display lot be paved and striped to make it more compatible with the adjacent uses. Rockwell noted the site plan had been approved by the City Building Official that morning. Board of Adjustment members discussed the retaining of fences, tree loca- tion and access to the property. Input in support of the request was received from the applicant Vic Zender. Pelton noted concerns were re- ceived from Mr. Watson, Director of Goodwill, about the appearance of the proposed use in relationship to the Goodwill entrance drive and the retention of green space. Pelton asked Rockwell if the tree requirements would assure that green space would be increased on the site. Rockwell responded affirmatively. Pelton also stated that he thought it important to retain fencing on the north along the Goodwill drive and on the east adjacent to Goodwill parking. Zender said the planned extension of Westwood Motors to the property at 1500 First Avenue in Iowa City seemed like an ideal situation in that no major changes were involved. Zender stated that it would be inefficient to stripe the lot. Rockwell said the purpose of the striping was to make the use more compatible with the surrounding uses in that cars would be riDi,iSiMEi1T MAY 11, 196E PAGE 7 parked in a regulated fashion. Mask said she understood staff's desire to have orderly parking, but still considered striping to be a somewhat stringent requirement. Zender asked when the hard surface paving and tree plantings would be required. Boyle stated that the Board could require paving and the Code did require tree plantings before the use was established. Moved by Pelton, seconded by Messier, to approve a special exception to establish an auto and truck oriented use in the CC -2 zone for property located at 1500 South First Avenue with the following conditions: I. The auto display loL is paved prior to the proposed use being estab- lished. 2. Existing fencing or equivalent fencing should be retained on the north and east boundaries of the auto display lot. Motion approved by a vote of 5-0. The meeting adjourned at 5:40 p.m. Minutes submitted by Jill Smith. o er n ja�Q, airperson ar n Franklin, Secretary 916 MINUTES RIVERFRONT COMMISSION MAY 4, 1988 - 5:15 P.M. SENIOR CENTER CLASSROOM i MEMBERS PRESENT: Bruner, Buckley, iStroh, Wachal MEMBERS ABSENT: Apaydin STAFF PRESENT: Rockwell Hradek, Jones, Lovell, O'Brien, GUESTS PRESENT: Brant Mackey, University of Iowa Urban Administration Student; Merle Neubauer, Fisherman RECOF1ENDATION TO COUNCIL: The Riverfront Commission recommends to Council that when Taft Speedway is upgraded, an eight -foot wide sidewalk be installed parallel to the road and connecting to the bike trail on the •eside of N. Dubuque Street. 4,)e REQUEST TO CITY MANAGER: The Riverfront Commission requests that when projects occur within the City impacting the Iowa River and its associated floodplain, the Commis- sion be apprised with as much advance, detailed notice as possible to enable considered review by the Commission. CALL TO ORDER AND INTRODUCTIONS: Chairperson Lovell called the meeting to order at 5:25 p.m. following the Commission members' reading of an informational packet, which summarized proceedings to date on the proposed Idyllwild Subdivision. The guests, Mackey and Neubauer, were introduced to the Commission. REVIEW AND APPROVAL OF MINUTES OF MARCH 2. 1988: Lovell mentioned that although she agreed with the sentiment of the quote attributed to her in the second sentence of the fourth paragraph on page 2, she thought the comment was actually made by Buckley. Jones concurred. He clearly remembered Buckley making the comment that the Riverfront Commission was a unique City citizen board due to its environmental advocacy. Buckley moved and O'Brien seconded the motion to approve the March 2, 1988, minutes of the Riverfront Commission with the corrected attribution on page 2. Motion carried. REPORT ON RIVER CORRIDOR OVERLAY (ORC) ZONE QUESTIONS: Rockwell displayed the River Corridor Map. She explained that the River Corridor Zone includes the area between the floodway encroachment line and a 100 -foot setback. The River Corridor Overlay Zone Ordinance states that the ORC zone is designated on the official City zoning map. Due to the Riverfront Commission's bringing attention to the matter, the zoning map is being revised as the Code specifies to include the ORC zone designa- tion. F17 I Riverfront Commission May 4, 1988 Page 2 In addition, the provision that it is at the discretion of the property owner to determine whether the inner river corridor zone boundary line is the floodway encroachment line or the riverbank was included in the ORC when it was adopted to make it politically acceptable. Rockwell stated that if there is continued consensus as indicated in previous Commission discussions to tighten up the Ordinance, an amendment could be drafted for Council consideration. Buckley asked if the term "development" needed to be more clearly defined in the Ordinance. Jones stated that it was clearly spelled out in the Floodplain Management Ordinance; it was just a matter of enforcing it. O'Brien asked if the Commission members were aware of potential violations of the Floodplain Ordinance. Jones mentioned the possibility of the University laser center encroaching into the floodplain. Stroh stated that the laser center would be built back of the 100 -year floodplain line. Lovell said that she was interested in Glasgow's comment in the minutes of the Idyllwild Subdivision discussions about Hancher and the proposed laser center setting a precedent for development in the floodplain. She asked if the Commission wanted to defer this item for a more in-depth review in the fall. Jones said that he was concerned about the discretionary nature of the ORC zone. He cited examples of areas where the floodway encroachment line is 100' back of the riverbank, such as the area between Taft Speedway and Terrell Mill Park. Stroh stated that the issue was not one of flooding, especially since the 1954 construction of the Coralville Reservoir Dam. Jones replied that his main concern was green space protection along the river. Stroh agreed that it was a good idea to protect green space along the river corridor. Lovell asked if the Commission thought an Ordinance amendment was needed since the current language was ambiguous. Stroh concurred that it was important to clearly establish the ORC boundary line. Staff was directed to draft an ordinance amendment for Commission review at the June 1 meeting. The Commission determined that a goal for the coming year would be to review the River Corridor Overlay Zone Ordinance. REPORT ON APRIL 6, 1988, RIVER CITY, IOWA, WORKSHOP IN MARSHALLTOWN: Stroh reported that the workshop had been successful, attracting over 90 persons, a real mixture of people with different interests. The largest difference appeared to exist between those interested in tourism and persons more concerned about environmental conservation and preservation. He thought the speech on available grant dollars was particularly worth- while. Hradek stated that she had particularly enjoyed the presentation on Greene's paddlewheel boat. She said it demonstrated what a small group of dedicated people could accomplish. Wachal agreed that it was remark- able what the tiny town of Greene had done, and the representatives from Greene had exhibited genuine pride that they had built a "real" paddle- wheel drive boat from scratch. Rockwell asked the Commission to indicate what its level of involvement should be for the coming year. O'Brien urged the Commission to keep up the communication with other communities. He also thought that it was ?1/ Riverfront Commission May 4, 1988 Page 3 important to help increase tourism to Iowa City. Lovell thought that continued involvement was a good way to be aware of dollars available for riverfront improvement projects and to increase the Commission's knowledge about potential projects. Stroh said that the Commission should be involved in organizing the next statewide meeting. He added that it might be better for the Commission to discuss its level of involvement after receiving the staff report on the meeting. He thought that at a minimum the Commission should definitely plan to attend the next River City meeting. Wachal said that the Commission might want to plan on occasional field trips between the annual meetings. Naperville was mentioned as a possible field trip site. Buckley stated that the Commission might want to maintain some control over the programming of the annual meeting so that points of interest to the Commission would be addressed through the statewide forum. One way to do this would be to remain involved with the promotional and planning stages for the annual meeting. She asked to know more about the nuts and bolts of putting the meeting together in order to better assess what the Commission's level of involvement should be. Staff was directed to include a report on the organizational aspects of the River City meeting as well as a brief summary of the meeting itself. The Commission intends to make a decision in June on its level of involvement in statewide River City activities. DISCUSSION OF FISHING ACCESS ACTIONS AND POTENTIAL GRANT DEVELOPMENT: Stroh reported that the construction fence had been taken down at Prentiss Street. The rest of the area will remain fenced. It is being leased by the University from CRANDIC Railroad. Wachal reported that he was now a member of the University Parking Committee, and can work as an inside advocate for fishing access and parking on University properties, particularly the area adjacent to the Burlington Street Dam. Rockwell reported that grant applications for water access funding would be due at the end of June. She asked if there was interest in improving the area for fishing near the mouth of Ralston Creek and Highway 6 on the Iowa River. If that property is stated -owned, 100% state funding for a project is possible. Rockwell stated that the Parks and Recreation Department maintain the area, but it appears that IDOT owns the property (right-of-way). Monies are available for road development, lighting, restrooms, etc. If the project is tied to a boating project. Perhaps a boating dock could be considered for that area in order to get the associated improvements, which would also promote fishing access. Stroh reminded the Commission that a major requirement of the state water access funding was that the monies had to be targeted for a boating project. Jones questioned whether there would be sufficient room for a boat ramp, parking and vehicle -trailer turnaround on the small, triangular piece of land, which is approximately 200' x 150' x 300', located north of Highway 6. He thought the south side of the Highway would be better with a boat 917 Riverfront Commission May 4, 1988 Page 4 ramp into Ralston Creek. This would require some dredging. Hradek thought it would require a lot of dredging and questioned whether there would be sufficient water in Ralston Creek to support boating activity. Jones said that parking would be needed for the fishermen. Stroh said there was no disagreement that improvements were needed for fishing in that area, but the grant monies are tied to funding boating projects. Jones asserted that it was simply the wrong place for a boat ramp. He suggested locating a boat ramp on the east side of the Iowa River across from Sturgis Ferry Park. Wachal reminded Jones that a boat ramp already exists at Sturgis Ferry Park. Buckley and Stroh both expressed reserva- tions about being able to justify requesting grant money for a boat ramp when one existed close by at Sturgis Ferry Park. Neubauer did not think there was room enough to drag a boat down into the Highway 6/Ralston Creek area. Lovell wondered whether it was worthwhile to pursue funding for this area because of the concern for safe highway access. Stroh thought IDOT should be approached to point out current recreational fishing use of the area. Jones requested staff to determine who owns the land south of Highway 6, east of Ralston Creek, and west of Hills Bank. He proposed putting parking there and building a pedestrian access across Ralston Creek to the popular fishing triangle property. Lovell stated that she would send a letter contacting the local IDOT Engineer. Wachal questioned where the dollars for a pedestrian bridge would come from. The Commission agreed that Lovell, Neubauer and Rockwell should approach IDOT, and request that safety be improved in an area where, as Jones put it, people are going to fish anyway. UPDATE ON CORALVILLE RESERVOIR LEVEL SITUATION: Jones discussed his memo to the Commission. He stated that it was clear why the Corps could not resolve the situation by dredging the reservoir as the cost would be prohibitive and the task monumental. The amount of siltation into the reservoir per year averages one square mile two feet deep. The Corps can't do anything about the majority of the erosion which occurs upstream from the reservoir. Lovell stated that raising the reservoir level seemed to be a short-term, stopgap measure. She asked Jones if he was requesting the Commission's endorsement. He replied that yes, he thought the Corps was taking the right short-term action. Over the long-term, soil conservation practices would make more sense for preserving the river as a swimmable, drinkable, boating resource. Less runoff into the river is needed. Jones stated that he had personally written to Dave Nagle, U.S. Congressman, about the critical need for soil conservation along Iowa's waterways. Lovell reiterated that Commission endorsement of would not be particularly meaningful. Buckley said role for the Commission would be public education on Jones mentioned posing questions on this issue to County Supervisor at an upcoming forum. the short-term action that a more effective a long-term strategy. candidates for Johnson 91 Riverfront Commission May 4, 1988 Page 5 Wachal asked about the $2 million of unspent funds awarded to the County by the Corps. He asked why those funds had not been used. Were they tied to some particular type of funding? Jones said that apparently there were no strings attached to those monies; that the Board had just chosen not to spend those funds for whatever reason. Wachal said that he understood that the County Board was beleaguered with pressure from farmers, taxpayer groups and human services organizations. Buckley suggested that instead of speculating, the Commission would do well to select one of its members to speak directly with County Board members as to intentions on spending the escrow. Jones said that he would speak informally with County Board members. I Stroh stated that now was the time to look at the funding of County projects, such as development of recreational trails along the Iowa River, i because considerable State funding was available through County Conserva- tion Boards. Bruner stated that he would talk with some members of the Johnson County Conservation Board to see if they would be amenable to recreational trail development. Wachal stated that the conversations with County Board members could be conducted in the context of not carving out of the County's budget, but using other funds. Lovell said that the larger issue still needed to be addressed, and perhaps would be a good topic for a statewide meeting; that is, providing information on no -till, buffering and other means of soil conservation along Iowa waterways. Jones suggested doing a press release from the Riverfront Commission. It was decided that Jones would do a draft and submit it to Rockwell, who would have it released through the City Manager's office. Bruner asked if the Corps hadn't planned dead space in the reservoir to allow for expected rates of siltation. He asked if the amount of silta- tion was exceeding the design standards. Jones said no, but it was anticipated that 6% of reservoir capacity would be lost every 30 years. Lovell asked Rockwell to look up a question asked by a woman at the Flood Awareness Meeting about the Corps' raising the level of the reservoir. UPDATE ON JUNE 1988 IOWA RIVER MONTH ACTIVITIES: Stroh asked for a Commission member to volunteer to be on the judging i committee for the photo contest. O'Brien said he would serve as an alternate if Apaydin was unable to attend the judging session which was scheduled for Tuesday, May 10 at 4 p.m. Lovell stated that she had reserved the library display space for the wrong month; May instead of June. The winning photos may be displayed in the Civic Center lobby instead of the library. Jones offered to help coordinate a carousel slide show for River Month. Bruner said he would check to see if a satellite photo of Johnson County could be made avail- able for the display. Jones asked that City Graphics staff make a heading: Celebrate Iowa River Month. He will assist Lovell in mounting the display of the River Corridor Overlay Zone map, and will produce accompanying text on his computer. Jones will also provide a write-up to publicize the River Month activities. Riverfront Commission May 4, 1988 Page 6 Buckley reported that she and Wachal had polled the Commission, and would like to make a nomination to give the 1988 Special Recognition Award to Lon Drake. The rest of the Commission concurred by unanimous acclamation and asked Rockwell to notify Drake. Rockwell asked the Commission members to reserve June 14 at 7:30 p.m. to attend the proclamation by the Mayor and presentation of awards to the photo contest winners and to Lon Drake at the Civic Center Council Chambers. FYI STAFF BRIEFS: Fill Rockwell stated that Barry Beagle, City Planner, had reported the following information regarding the fill situation along the Iowa River south of Taft Speedway. The U.S. Army Corps of Engineers had placed a stop work order on the property and had requested additional information. The Corps considers that the tract may be a wetland, which requires a Section 404 permit for development activities, such as filling, to occur. There is no Iowa Department of Natural Resources standard or State law regarding fill material, except that the maximum amount of organic material permitted in fill is 15%. Hradek asked if the developer was still getting a Forest Preserve tax break on that property. She questioned whether there were enough trees remaining after the fill activity to keep the land eligible for the considerable tax break. Rockwell said she would bring a memo on the forest preserve regulations and a listing of the properties in Iowa City that have forest preserve status to the June 1 meeting. Idyllwild Subdivision The Commission briefly discussed the Idyllwild Subdivision proposal. Rockwell reported that Council had deferred action on the subdivision until May 17. The consensus of the Commission members was that since the subdivision design met the City's Floodplain Management Ordinance require- ments and the development would not impact on the amount of green space directly on the riverfront, they did not feel compelled to forward specific comments on the subdivision to the Planning and Zoning Commission or the City Council. However, it was felt that if Taft Speedway were upgraded, it would provide an opportunity for construction of a link of the proposed River Corridor Trail. Stroh suggested that an eight -foot wide sidewalk would be suit- able. MOTION: Jones moved that the Commission recommend to Council that whenever Taft Speedway is upgraded in the future, an eight -foot wide sidewalk be installed parallel to the road and connecting to the bike trail on the east side of N. Dubuque Street. Wachal seconded the motion. Motion carried unanimously. 91 Riverfront Commission May 4, 1988 Page 7 Outfall Rockwell reported that according to City Engineering staff, the location of the new sewage treatment plant outfall into the Iowa River had not been finally determined. The Iowa Department of Natural Resources has not indicated a strong preference for a particular location. IDNR mainly reviews the outlet structure and erosion potential. It is still a debatable point, but it is likely the pipe will run from the plant along the south edge of the Pleasant Valley Golf Course, across Sand Road and straight west to the river. Commission members wondered where this outfall would be in relationship to the Izaak Walton League property. Would there be a concern about odor, especially during times of low water? Staff was requested to get a map of the area and the proposed location of the outfall. Wachal stated that the Commission needed to be kept better informed about projects impacting the river, such as the outfall location and the Idyllwild Subdivision proposal. MOTION: Wachal moved that the Commission request that when projects occur within the City impacting the Iowa River and its associated floodplain, the Commission be apprised with as much advance, detailed notice as possible to enable considered review by the Commission. Jones seconded the motion. Motion carried unanimously. COMMISSIONERS' REPORTS: Jones mentioned that the east bank of the Iowa River south of the power station is heavily littered with dead carp. Neubauer explained that State law requires that carp not be thrown back in, but it is also against the law to litter. Some kind of barrel or container is needed at that site to resolve the problem. ADJOURNMENT: Wachal moved and O'Brien seconded the motion to adjourn the meeting. The meeting was adjourned at 7:30 p.m. `RA 9 MINUTES HISTORIC PRESERVATION COMMISSION ApploveWEDNESDAY, APRIL 20, 1988 - 7:30 PM SENIOR CENTER GAMER60M MEMBERS PRESENT: Russell, Sierk, Vanderwoude, Scott, Cook MEMBERS ABSENT: Kern, (I vacancy) GUESTS PRESENT: Brian Schmidt, Bill Grogan, Jean Spencer, Pat Eck- hardt, Tillie Baker STAFF PRESENT: Beagle, Elmer CALL TO ORDER: VanderWoude called the meeting to order at 7:33 PM. ELECTION OF OFFICERS: VanderWoude made a motion to nominate Russell as Commission Chairperson. Sierk seconded. Russell said he would serve as Chair but noted that he is a new member and would gladly defer to a more experienced member. Sierk said the Chairperson should be someone who is good with words, knows parliamentary procedure, and is diplomatic. The motion carried unanimous- ly. Russell made a motion to nominate VanderWoude as Commission Vice -Chairper- son. Scott seconded. The motion carried unanimously. REVIEW OF MARCH 9, 1988 MINUTES: Scott noted that in line 9 of the first paragraph under Preservation Week Activities, the word "gong" should be "going". Russell noted that on page 2, paragraph 2 below Historic Preservation Awards, the name "Leech" should be "Leach" Russell also indicated the need for several corrections in paragraph 3 on page 3. In line 7, the name "Ken" should be "Kevin", and in line 8, the last name "Hannick" should be spelled "Hanick" in both occurrences. VanderWoude noted that on line 12 of the same paragraph, the word "home" should be inserted between "Barandson" and "on". Russell indicated that on line 5 of the bottom paragraph on page 4, the word "or" should be "of". VanderWoude moved to pass the March 9 minutes as amended. Sierk seconded. The motion carried unanimously. DISCUSSIONVITIES: OF HISTORIC PRESERVATION AWARDS PROGRAM AND PRESERVATION WEEK ACTI Beagle said the deadline for receiving historic preservation award applications was Monday, April 18. As of Friday, April 15, when the A MINUTES HISTORIC PRESERVATION COMMISSION APRIL 20, 1988 PAGE 2 Packet was mailed out, only two applications had been received. However, on Monday, six applications were received. Beagle distributed copies of the six additional applications. Beagle noted that he believed applica- tions had been received from all parties who inquired about the award after receiving an application. Beagle suggested the Commission may want to solicit additional applications if it was felt that a particular category (i.e. commercial, residential) was not adequately represented. If the Commission was satisfied with the present number and quality of applicants, Beagle said he would send letters to each applicant indicating receipt of their applications and indicating the date and time of the awards program. He also said he would mail applications along with photos to the jurors so they could begin their evaluations. Beagle reported that a press release had been published in the newspaper and letters were mailed with posters to area businesses requesting that they display the posters within their businesses. He also indicated that a full complement of jurors for the judging of historic preservation awards had been accomplished. Mary Neiderbach and Jerald Mansheim have agreed to be jurors. Bill Wagner who had originally declined to be a juror sent in a card saying he was "looking forward to being in Iowa City May 11" Beagle mentioned that he had called the State Historical Society i in Des Moines which indicated their willingness to participate after Mr. Wagner declined. So a total of four jurors may be taking part in the Judging of awards this year. Russell asked if Beagle was still willing to mail letters to potential award nominees. Beagle agreed to mail out letters by the end of the week (April 22) if the Commission was satisfied with the nominations. Russell raised the question of whether the Commission should leave the deadline as it stands and not accept additional nominations, or to continue accepting any late applications: He noted that one of the purposes of the awards program is to spur interest in historic preserva- tion issues and that his inclination was to continue to accept them. Beagle raised the question of whether the Commission intended that each applicant receive an award (as was the case last year when all six applicants received awards), or if the Commission should instruct the jurors to be highly selective in the judging process. Scott noted that one of the applications (the Iowa Avenue Bridge) was not appropriate to historical preservation. Russell suggested that the Commission's function was not to cut the list of applicants and that it would be best to let the jurors do the judging. Russell asked what should be done if late applications are received. The consensus of the Commission was that if there is still time for photos to • 9 MINUTES HISTORIC PRESERVATION COMMISSION APRIL 20, 1988 PAGE 3 be taken and the application to be evaluated, to accept it. Russell asked what the Commission needs to do in reviewing the applications other than making certain they reach the judges on time. Beagle said that nothing more needed to be done unless there were applications that appeared to be completely out of the ordinary. Cook suggested that the only time an application should be sent back would be when insufficient information was provided. Russell asked if there was anything else regarding the award applications that needed the Ccmmission's attention tonight. Beagle said if there were any other groups the Commission wanted to receive notice of the awards program, to let him know. Members of the Friends of Preservation were present to discuss the specifics of the luncheon they were sponsoring for the presentation of historic preservation awards. Spenser informed the Commission that Deba Leach had been engaged as a speaker for the luncheon. She also noted that invitations must be sent out as quickly as possible. Russell asked if Friends of Preservation or the Commission would be sending out the invitations. Spenser indicated that in previous years, the invitations were mailed by the Commission. Beagle noted that in previous years, Margaret Nowysz may have assumed most of those responsibilities on her own. VanderWoude raised the question of how to pay for the invitations. Cook offered to front the money for the invitations as long as he could be reimbursed from the Margaret Nowysz fund. Cook also mentioned that the Chamber of Commerce may have a mailing list from previous years. Spenser said that the luncheon price would. be $3.50. Eckhardt suggested combining the luncheon with the awards ceremony. Beagle suggested having an awards reception instead of a luncheon. Sierk suggested having the reception at 5:00 PM to attract a downtown crowd. Eckhardt suggested showing slides on a big screen. VanderWoude said the major crux is getting time at Old Brick. Eckhardt noted that had already been arranged. Beagle said jurors will arrive at 1:30 p.m. to tour each of the nominated sites and review slides prior to the program. Afterwards, jurors would be taken out to dinner. He also noted that the review process was supposed to be open to the public. Spenser asked how long the presentation of awards should last. Beagle said to allow the jurors at least two hours to Judge the applications. Sierk suggested showing three or four slides of each project would take about 30 minutes total and to announce the winner after this presentation. VanderWoude suggested beginning the program at 4:30 and be out by 6:30 PM. MINUTES HISTORIC PRESERVATION COMMISSION APRIL 20, 1988 PAGE 4 Spenser asked about food for the reception and then suggested finger food (i.e. cookies and sandwiches). Sierk suggested setting the price of admission to the awards reception at $2.00. Spenser agreed on the $2.00 price. Sierk suggested starting the awards presentation at 5:00 PM. Cook suggested holding the reception from 4:30 to 5:00 PM. Eckhardt raised the question of who should give the introductory remarks and then suggested that Russell make the opening remarks. Russell agreed and suggested it might be appropriate for the Commission to act as the Master of Ceremonies. Russell reviewed the proposed agenda for the reception and awards presen- tation. The Commission would make introductory remarks and then introduce Carol Christiansen, the Friends of Preservation Chair. Christiansen would make remarks and introduce the guest speaker, Ms. Leach, who would then make her presentation regarding Margaret Nowysz and the Margaret Nowysz Award. Russell asked Cook if he was still willing to front money for mailing the invitations. Cook agreed to front $150 for this purpose. Eckhardt said that Friends of Preservation would be glad to help in mailing the invitations and asked if the Commission could take care of the graphic design for the invitations. Beagle suggested that someone from Friends get together with Pat Westercamp about what should be included on the invitations. Beagle mentioned that he was uncertain if he could appropriate Planning Department funds for mailing costs. He suggested splitting the costs with Friends of Preservation. Cook said that mailing costs for stamps would be about $50 for 300 invitations. Cook made a motion that money from the Margaret Nowysz Historic Preserva- tion Fund be used for the printing and mailing of the awards program invitations. Vanderwoude seconded. The motion carried unanimously. Russell asked if Friends of Preservation would be responsible for the site (i.e. opening and closing the building) and for refreshments. Spenser agreed they would. Cook suggested the Commission look into obtaining a permanent plaque for Margaret Nowysz Award recipients at a later date. Russell said the awards program was set for May 11th. He asked Beagle if he would get a copy of Sue Licht's application to the Commission members. Beagle said he would. Scott suggested discussing the Margaret Nowysz fund at the reception. Russell agreed it would be a good time for the Commis- sion to make a big pitch. He asked if it would be appropriate for him to develop a flyer regarding the Margaret Nowysz fund to be placed on the MINUTES HISTORIC PRESERVATION COMMISSION APRIL 20, 1988 PAGE 5 seats at the reception. The Commission said it was appropriate and Russell agreed to put together such a flyer. Cook noted that the Commis- sion does have a funding problem and it would be a good idea to get downtown developers (i.e. Davis Hotel owners) behind the Commission's preservation efforts. Beagle suggested having another meeting before the May 11 awards reception to make final preparations. Russell agreed that was a good idea. DISCUSSION OF NORTH SIDE HISTORjLMj[2�Cj: i Beagle stated that he had no new information regarding the North Side District but put it on just in case the Commission wished to discuss it further. Cook explained that when the two Commissions prescribed the revised boundaries for the district they tried to cut out houses which were not significant historically. He noted that political opposition would not be as great because of the smaller historical district. Cook suggested leafletting the neighborhood. 'Beagle noted the impact of leafletting for educational purposes was minimal initially. Russell suggested having a tour of historic homes. He also suggested beginning with one small district and going for a bigger district later. Cook suggested the format of a small steering committee. Cook also mentioned an article in the Appraisal Journal that discussed how property values are affected by the designation of a historic district. Scott asked if the impact was positive or negative. Cook explained it depends on the district. If the district is strong and well-defined, then it helps property values. If the district is not well-defined, then it hurts property values. Russell suggested having the next Commission meeting on Wednesday, May 4 at 7:30 PM. Schmidt suggested that any changes in meeting times be given to the City Clerk. VanderWoude suggested the possibility of having a flea market on Brown Street where he lives. Beagle mentioned that the Commission's Certified Local Government grant application had been turned down by the State Historical Society's Board of Trustees, which was very disappointing news. He noted that he wasn't sure exactly why the application was turned down. Beagle also circulated National Historic Preservation publications order forms to the Commission. Beagle described recent events concerning the Whiteway Building. He noted that Judy McClure, preservation architect with the State Historical MINUTES HISTORIC PRESERVATION COMMISSION APRIL 20, 1988 PAGE 6 Society, evaluated the project and indicated that much more detailed information was needed for the evaluation. He recommended in the future that the Commission use the Secretary of Interior's "Standards for Rehabilitations" as a guide in rendering decisions. Beagle announced that Bonnie J. Halda from the National Park Service will be in Des Moines on April 27 and in Dubuque on April 26, to speak about the criteria on National Register designations. Cook asked Beagle about the Margaret Nowysz fund. Beagle said there is approximately $330 in the fund. Russell asked if there were any materials people needed that the Commis- sion could provide. Sierk asked if any sort of file had been passed down concerning the Margaret Nowysz fund. Russell said that there should be a file and suggested a file be started. Russell commented that his personal preference is to make meetings brief and that everyone who has something to say is given the opportunity to speak. Sierk made a motion to adjourn the meeting. VanderWoude seconded. The meeting adjourned at 9:25 PM. Minutes submitted by Steven Elmer. erg 9 MINUTES SENIOR CENTER COMMISSION APRIL 18, 1988 MEMBERS PRESENT: Jack Bock Geri Busse Lorraine Dorfman Doroth Y Fiala, Bud Gode, Jean Hood, Ruth Wagner MEMBERS ABSENT: Geri Hall STAFF PRESENT: Bette Meisel, Joyce Phelps GUESTS PRESENT: Iva Hilleman, Rosemary Spears, Council of Elders; Lauren Kawer, Sean Keary, Urban Administration Students CALL TO ORDER/INTRODUCTION/PUBLIC DISCUSSION/MINUTES: Jean Hood, Vice Chair, called the meeting to order and introduced the guests. There was no public discussion. Busse moved the minutes be approved as read. Bock seconded. Motion carried, all ayes. COUNCIL OF ELDERS REPORT: Hilleman reported the evening dance for April 22 from 7-9 PM was set. She lsaid Older Americans' Day on May 17 was to be an all -day affair, and everything was taken care of for that day. Hilleman reported the dartboard project was on hold at the present time due to the difficulty in obtaining one. Hilleman said ten candidates have been recruited to run for Council of Elders, but two had dropped out. Replacements are being sought. Hilleman said the flower project had been voted down by the Council of Elders 6-3. Spears reported on the progress of the rural questionnaire. She said they did not have complete results yet, but the majority of the survey partici- pants said they were not retired yet. She said they expressed interest in using the Senior Center in the future even though their free time now is taken by home, church, and family activities. She said by the next Commission meeting she would have the statistics. Hilleman and Spears gave a brief explanation of the duties and purposes of the Council of Elders for the benefit of the new Commission members. SENIOR CENTER UPDATE: Meisel pointed out the Senior Center usage statistics were higher in March because of all the work and activities planned by the Council of Elders. Meisel said the City Council would appoint the new person to the Senior j Center Commission on April 19. M 9 Senior Center Commission April 18, 198B Page 2 Meisel explained that bids on the painting and plastering have been received. She said they were going to start in the exercise and sewing rooms, but would not have all the work done by May 17 (Older Americans' Day). Meisel said it was possible to serve liquor at select functions at the Senior Center provided a liquor license is obtained and the City Manager approves. CHAIRPERSON'S UPDATE: Hood reported that the executive committees from the Senior Center Commis- sion and the Council of Elders had met to discuss the rose project. She said meetings of that kind served a good purpose in that everyone got better acquainted philosophically. Wagner said that she felt the communi- cation and understanding that came out of the joint meeting enriched the relationship between the two groups, and as a consequence was beneficial to all the older adults who use the Center. Hood read the policy proposed concerning the rose project. The policy states all monies from the project would go into the Senior Center Gift Fund earmarked for the Council of Elders. The Council could spend up to $100 without staff or Commission approval. Any larger amount would need staff and Commission approval. The Senior Center Commission approved the idea of the Rose PRoject if the Council of Elders agreed to accept the responsibility of managing it. The Council of Elders at their meeting voted it down by a 6- 3 vote. Busse asked whether or not the Council of Elders had funds at their disposal. Meisel explained that they had $300 from the Senior Center budget. Meisel also said that at the joint executive committee Rufine and Don Anciaux had resigned from the Garden Goodness Market, citing as their reason that they were unable to work within the framework of the new Garden Goodness Policies. Meisel said both Benz and Rogusky had been recruiting other volunteers for the program, and the new rules would be clearly defined. Meisel said there had been a few complaints, but so far the program had gone well. Meisel said Hall had written an article for the forthcoming Senior Center POST explaining appointments by the Board of Supervisors and City Council to the Senior Center Commission and including that the SCC formulated rules for the Senior Center for the common good. Bock said he was planning on going to the City Council meeting on May 2 at 7:00 p.m. This would be an ideal time to invite the Council to older Americans' Day. Any Commissioner free that evening was urged to accompany him. Meisel said John McDonald will issue a proclamation declaring the week of May 16 Senior Center Week. There was some discussion on the game room and the use of the pool tables. Gode said he felt there should be some way to sign up to use a table so that more seniors could become involved in pool playing activity. It was the consensus that classes in beginning and intermediate pool should be US Senior Center Commission April 18, 1988 Page 3 arranged, and also that classes, along with expansion of other activities in the game room, would be advantageous in furthering a feeling of inclu- siveness rather than exclusiveness. After discussion, it was suggested by Chairperson Hood that Jack Bock, Bud Gode and Bette Meisel serve as a committee for looking into this. GRAPHIC ARTIST'S OFFICE: Meisel addressed the Commission regarding the use of the demand office by the City's graphic artist. This move was being contemplated because the City wanted all the housing rehabilitation people to be located in the Commerce Center. Meisel introduced Pat Westercamp, who explained that her work for the Senior Center made up about 30-40% of her work for the City. Westercamp said if she were in the building, it would facilitate her taking over the job of setting the headlines and generating the graphics for the Senior Center POST. Laying out the POST would be added to her duties and would free Rogusky from that particular phase of the paper. Westercamp, in response to questions, emphasized that her goal was to work with the POST volunteers, not replace them. The layout of the POST takes about four hours monthly. Westercamp said she also spends about 3} days on the volunteer scroll each year. Everyone agreed to the fact that the graphic artist's service was a great service at no cost to the Center. Concern was expressed about the public losing the use of the phone in the office she would move into and the use of the office for trip and tour volunteers who use it after trips for calling rides, etc. Meisel said a pay phone in the building would cost $1,895. She said Elderly Services Agency had been paying one-half the cost of the phone in the demand office, but they had two extra desks and phones in their own office suite. She added that the Planning Department would assume the payment for the phone in that office if Westercamp moved to the Center. i Gode expressed his concern that this be on a trial basis and the agreement be for FY89 only. The move could then be re-evaluated after a year. Wagner moved that the graphic artist be allowed to use the ground floor office for FY89 on a one-year trial basis. Busse seconded. Motion carried, all ayes. The Commission discussed the loss of the use of a public phone on the ground floor and the consensus was that one public phone located on the mezzanine was sufficient. Gode moved to discontinue the public phone on the ground floor and leave the phone on the mezzanine for public use. Bock seconded. Motion carried, all ayes. i OPEN DISCUSSION: Meisel said the second computer had arrived and it should be available for volunteer use and/or classes by fall at the latest. The meeting adjourned at 4:25 p.m. Minutes preparedly Joyce Phelps, Senior Center Secretary Approved by Ruth Wagner, Senior Center Commission Secretary MINUTES DESIGN REVIEW COMMITTEE MAY 26, 1988 - 4:00 P.M. IOWA CITY PUBLIC LIBRARY - ROOM B I E116 UJARY ject to Approval MEMBERS PRESENT: Haupert, Nagle, Nelson, Novick, Seiberling, Sinek, Waters, Welt MEMBERS ABSENT: Amert STAFF PRESENT: Cain, Tworek GUESTS PRESENT: Dan McNurlin, Shwarma's Restaurant, 340 E. Burlington Street RECOiriENDATIONS TO CI1'Y COUNCIL None. CALL TO ORDER Chairperson Novick called the meeting to order at 4:08 p.m. INTRODUCTIONS Novick introduced guests and members present. APPROVAL OF MINUTES OF APRIL 28 1988 Novick pointed out that the meeting date on page 3 should read May 26, not April 26. Seiberling moved to approve the minutes of April 28, 1988, as amended. Sinek seconded the motion. The motion carried unanimously. EVALUATION OF VENDING CART APPEARANCE FOR CITY PLAZA PERMIT Cain stated that a cart permit had been relinquished by Bon Appetit. Shwarma's has applied for the available permit for vending in the Plaza. Dan McNurlin, co-owner of Shwarma's (which opened for business on March 24) presented his proposed cart design and explained his food product. The cart will be constructed of wood, will be painted red with white lettering, and will attach a red and white umbrella. McNurlin said the cart would be constructed upon permit approval by the City. The cart will contain three spiced meats pre -prepared at the restaurant, an electric cooker and cool box for condiments. Two detached white trash cans will be included. Novick questioned the color of the trash cans. Haupert asked if a trash can could be attached to the cart. McNurlin stated that a trash can could be installed on the end as part of the cart. The writing on the menu will be the same as on the windows of the restaurant and will be painted on the higher cart board. N Design Review Committee May 26, 1988 Page 2 The Committee the evaluated the cart design. Waters, Nagle, Haupert, Sinek, Welt and Nelson gave the cart a four (good); Seiberling and Novick gave the cart a three (average). This evaluation will be referred to the City Manager's office for use in the permit application process. UPDATE ON ADOPT -A -BED PROGRAM Haupert stated that the program was moving slowly until June, when additional people will be coming to help. He said that the prepatory steps of the beds were completed, but they had not been aerated. The soil had been mixed and mulched. He stated that three-fourths of the tree grates had been cleaned. In addition, the beds by the trellises had been built up three tiers by City staff. The cedar timbers for this are expensive, however, and cost over $600. Because of the cost, less wood is utilized for each leg, and some dirt is exposed below. Haupert stated that the volunteer group from the UI Psychiatric Hospital will begin June 15. The next step is to get keys to the hydrants for the volunteers for watering purposes. Finally, Haupert said that the annuals will be planted soon. Seiberling asked if Haupert had considered promo- tion of the program on cable TV. Haupert said it would be helpful to get money, but he had not solicited funds although the program is in the red. Cain gave Haupert a brochure from Lawrence, Kansas, entitled "Be Friends to Parks" that may provide helpful information to the Adopt -A -Bed Program. REPORT FROM DESIGN REVIEW STANDARDS SUBCOMMITTEE Novick stated that a choice between the sketches had been made by herself and Welt. Cain included in the packet an article entitled "Downtown Develops its own Design Standards Linking Aesthetics with Business," that described a program in Zanesville, Ohio (population 30,000). Cain said that Zanesville's regulations did not stress historical preservation but concentrated on design and maintenance. COMMITTEE DISCUSSION Waters asked what was being done about the newspaper stands. Cain stated that nothing had been settled to date, but Steve Atkins was to write Mary Stier to discuss her suggestion of a possible voluntary approach to regulate the machines. Cain said she would have a more complete update at the next meeting. Nagle asked when the next Design Review Committee meeting would be held. The next meeting had been set for June 16, 1988, at 4:00 p.m. There were no conflicts for this date. Novick stated that she, Welt and Nelson had attended the ribbon cutting ceremony of the refurbished exterior windows at theOld Capitol Center. As a part of the new display areas, a ventilation system had been installed. 0" 50 Design Review Committee May 26, 1988 Page 3 Welt asked Cain what the status was for the Holiday Inn Project. Cain said that construction permits should be issued shortly and then construc- tion could begin. She said that fencing would mainly be around the hotel and that no construction staging area was now planned for Parcel 64-1a (the adjacent parking lot). PUBLIC DISCUSSION None. ADJOURNMENT Waters moved, seconded by Haupert, to adjourn the meeting. The meeting adjourned at 4:45 p.m. Minutes submitted by Cheryl A. Tworek. dao 5j� I MINUTES I POLICE AND FIRE RETIREMENT SYSTEMS JOINT MEETING { TUESDAY, MARCH 29, 1988 - 3:00 PM I LIBRARY MEETING ROOM B PRESENT: Harvey Miller Craig Lihs Bill Cook Larry Donner Tom O'Brien Duane Allison Mary McMurray Rosemary Vitosh Nancy Heaton Items approved were: 1. Minutes of the January 26, 1988 meeting upon motion by Tom O'Brien and second by Duane Allison. 2. Minutes of the Fire Retirement Systems Joint meeting on February 16, 1988, upon motion by Tom O'Brien and second by Duane Allison. The spell- ing of Allison will be corrected as requested. 3. Sergeant Loren Teggatz was placed on temporary disability pending further medical documentation of the permanent disability request. Harvey Miller stated that he was concerned with heart disease diagnosis and the state- ment that this would place no limitations on his work capacity. Bill Cook moved and Craig Lihs seconded the motion that the temporary disabil- ity be approved at this time and we reimburse applicable sick leave. An appointment will be set up for an examination for him with the University staff for a disability determination. 4. Sergeant Dan Sellers (Police leave request approved upon disability niby and reimbursement of app Bill Cook and seconded by Tam O'Brien. 5. Firefighter David Nealson's request for temporary disability status and reimbursement of applicable sick leave was approved upon motion by Duane Allison and seconded by Tom O'Brien. Information provided: -ann of 1 the Board members Alliance of were Police urand Fire ed tattenthe Retirement semi aon meeting 20, 1988. 2. Explanations for abbreviations for headings used on the annual actuary report were included in the agenda packets. j 3. New member Mary McMurray was introduced and welcomed to the Board. 4. The Board expressed appreciation for the staff support provided by Nancy Heaton, City Treasurer, over the years. She will retire effective April 1, 1988. g.2/ N 1 . 'o) i MINUTES COMMITTEE ON COMMUNITY NEEDS MAY 17, 1988 - 3:30 P.M. SENIOR CITIZENS CENTER CLASSROOM MEMBERS PRESENT: Cooper, Kuhn, Snider, Leshtz, Hulse, Becker, Kubby, Patrick MEMBERS ABSENT: McCoy, Ruff, Rawland STAFF PRESENT: Milkman, Kilpatrick, Barnes, Nugent GUESTS PRESENT: Councilman Strait RECOMMENDATIONS TO THE CITY COUNCIL: The CCN recommends to the City Council that the City's Citizen Participa- tion Plan be approved as amended. CALL TO ORDER: Kubby called the meeting to order at 3:35 p.m. REVIEW AND APPROVAL OF MARCH 8 1988 CCN MINUTES: Becker moved and Cooper seconded a motion to approveMarch 8, 1988, CCN minutes. Milkman noted a change on page 5 in the first paragraph, stating that the word "single" should be added before "people." The minutes were then approved unanimously. PUBLIC/MEMBER DISCUSSION: Kubby noted Councilman George Strait in attendance. Kubby added that the Council reappointed Kuhn for another term. Strait indicated that Kuhn was the only person to apply for CCN. He added that there was a suggestion to i Kuhn fit all the criteria. reopen the application process, however, Leshtz asked if there was concern about the lack of CCN applicants. Strait affirmed that there was and indicated that the Councilors did not get the word out. Kubby suggested as openings come up, that CCN members as well as City councilors publicize this more. Milkman thanked CCN members for their participation in the Community Development week celebration. Leshtz suggested now that all the Community Development Week festivities are over, members should follow-up with letters and phone calls to Senators and Congressmen. Milkman cautioned that the CDBG funds were still in trouble. Kubby requested that a CCN member be responsible eefor contcontactcHar Nagle aes kinsmen. She volunteered to call HUD MONITORING VISIT: Milkman announced that the HUD staff from the Omaha, Region VII office arrived to monitor projects. She stated that they felt they had a great deal of work to do and had to decline CCN's invitation to attend today's meeting. Milkman outlined the items that the HUD staff were reviewing such as: Davis -Bacon and other federal llabor co fl City employmenminoritt participation in contracts; fair housing; g,2,z Committee on Community Needs May 17, 1988 Page 2 by minority status; performance reporting; contract and contract require- ments; environmental assessment and subgrantee accounting. She emphasized HUD's emphasis on the City's as well as the subrecipient's accountability. CCN members expressed disappointment that HUD staff did not attend the meeting, particularly because of the Citizen Participation Plan and Women and Minority Business Enterprise participation agenda items. CITIZEN PARTICIPATION PLAN UPDATE: The Committee reviewed the City's current Citizen Participation Plan in relation to provisions outlined in the new Community Development Act of i 1987. Kubby wanted to update the historical section of the plan to emphasize that the City implemented many of the new requirements previous to the 1987 Act. She suggested that staff add on page 3 that the CCN meetings were accessible to the handicapped and to other groups. Several members felt that the CDBG application process outlined on page 4 be deleted since it was clearly described in the text. Kuhn proposed to accept the Citizen Participation Plan as amended and Leshtz seconded it. iThe motion passed unanimously. WOMEN/MINORITY BUSINESS ENTERPRISE (W/MBE) PARTICIPATION: Milkman noted a letter from Roger Massey from the Omaha Regional Office which alerted the City as to their progress in meeting their W/MBE participation goal of $20,000. Milkman explained that Phyllis Kilpatrick, Rehabilitation Assistant, and Melody Rockwell had worked extensively on recruiting and assisting the community's W/MBE businesses. Kilpatrick distributed various brochures and press releases informing local small businesses of several workshops and other assistance that the City participated in. She noted that she has attended several NAACP meetings and has been in contact with the SBA and the small business training center at Oakdale Campus. She noted several drawbacks in recruiting. Namely: Very few minority businesses located in the area. Some local small businesses are not on the City's list. Minorities are not always the low bidders. Need to do extra recruiting and spend more time with W/MBE participants. Many CDBG projects and small projects that would not be feasible for W/MBE businesses located outside the community. Strait indicated that the City received an award last year for surpassing the minority participation goal and that this year they were way below the goal. Milkman explained that the City did, indeed, exceed the $10,000 goal mainly because of one large minority contract for the Goodwill project. Also, since that time HUD doubled the goal to $20,000. She added while raising the goal, HUD decreased the City's CDBG allocation. It is very difficult to meet these goals with such small CDBG rehab projects. Strait noted that he did not intend to criticize the City but just to convey to the community that the City will continue to recruit to get more W/MBE participation. He suggested, and CCN members agreed, that the City should require general contractors to have women and minorities on the job. Kilpatrick pointed out that it depends on how large the job Committee on Community Needs May 17, 1988 Page 3 is. Barnes explained that often, with the $22,000 limit on rehabilitation jobs, most of the work is done by the business owners themselves. Strait suggested that maybe a weighting system based on project size be set up. Milkman noted that because of the City's recruiting efforts, a small business owned by a minority female has received so many jobs that she is booked up until fall. Milkman stated that many of the small contractors prefer private projects as opposed to the public jobs and ensuing paper- work. Kubby suggested comprising a list of various services and suppliers in addition to labor contractors. Milkman said that Public Works and other departments should be involved too. Kilpatrick voiced concern about the City endorsing quality work. She noted several cases where the minority businesses has to redo work over and over again in order to meet the inspection standards. Kilpatrick agreed that other City departments should pick up the slack. Strait suggested a workshop informing the other City departments of the recruiting requirements. Milkman noted that the W/MBE participation was a federal requirement and not a City policy. Kubby recommended that the City department heads meet together and establish goals. Kubby admitted that there would be a problem with balancing the W/MBE participation goals and the Section 3 (using local contractors and suppliers) requirement. She added she would contact Steve Atkins to discuss the possibility of getting City department heads involved. Leshtz asked if persons with disabilities were included. Milkman responded no. Kubby said, although not a federal requirement, it could be a City policy. Strait thanked the CCN for their time and left. The discussion continued and Kilpatrick asked for suggestions. She added that the City could help with insurance and bid costs. Barnes and Kilpatrick said that it is difficult to assure that W/MBE could be awarded bids because of the owner selection process. Leshtz asked if any labor federations were involved and Kilpatrick responded they were but added that many small contractors weren't with the unions. Members agreed to put a percentage quota on projects over $10,000. Nugent added that although targeting workers themselves would not meet the W/MBE participa- tion requirement goal, it would demonstrate to HUD that an effort is being made to get women and minorities to participate in City projects. Kubby reiterated that she would talk to the City Manager within the next week. 1988 RENTAL REHABILITATION PROGRAM: Milkman announced a public hearing on the 1988 Rental Rehabilitation program was scheduled for May 17, 1988. She informed CCN that there were no cuts in the present $93,000 allocation. She indicated two changes: 1) a 10% administration allotment, and 2) the City's portion to be raised from $5,000 per unit to $5,000 per efficiency, $6,500 per one -bedroom, $7,500 per two-bedroom, and $8,500 per three-bedroom and larger unit. She added that property owners tend to contribute more than the 50% required match. The increase in the City's portion will make the projects more feasible to property owners. Committee on Community Needs May 17, 1988 Page 4 1988 CDBG PROJECTS PROGRESS REPORTS: Low -Income Home Ownership Assistance Program Kuhn reported that a survey of renters was currently being undertaken. The survey would determine needs, problems and attitudes towards buying homes. A report should be ready later this summer. Disposition of Redevelopment Parcels Kubby announced that Council resolution to dispose of these parcels would be at this evening's City Council meeting. Milkman cited the three locations of the parcels. Parcel B, located north of Benton Street, is to be sold to Doug Fisher for office space and rental storage. Parcel C, behind the former Cartwright's Carpets between the creek and the railroad, was recommended not to be sold. She added that the staff recommendation was to vacate a portion of the street and fix the area up to be resold at a later date. Finally, Parcel D, located across from Harrison Street Park, is to be sold at $70,000 to Ben Chait contingent upon developing it in conjunction with Regina Elementary School. She added that since parking was a problem in that area, staff recommended retaining the parcel as a parking lot. The bidder has three months to sign a contract. Benton Street Drainage Cooper reported that plans and specifications were ready. Bids were to be i advertised on June 15 and a contract awarded around July 12. Housing Rehabilitation Program i Barnes reported that there were two rental rehab projects underway. One is a complex located on Clinton Street where Whiteway used to be and a large, single-family dwelling located at 120 North Governor Street. She added that many projects for emergency repair, residential accessibility, and painting were in progress as well as two comprehensive rehabs. The Committee then talked briefly about the Community Development week and what activities they could be involved in to assure future CDBG funding. The meeting adjourned at 4:40 p.m. I RAM :!2 MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING THURSDAY, MAY 26, 1988 - 4:00 P.M. ADMINISTRATIVE CONFERENCE ROOM MEMBERS PRESENT: Buchanan, Drum, Gelman, Pacha, Reed, Summy, Swaim, Willis MEMBERS ABSENT: Cox STAFF PRESENT: Craig, Jehle, Penick, Hiett, Carter, Forsythe CALL TO ORDER: President Drum called the meeting to order at 4:04 p.m. MINUTES AND DISBURSEMENTS: The minutes of the regular meeting of April 21, 1988, were approved with the following correction: Page 2, item 3 under President's Report: These appointments were not made by Drum at the April meeting and this reference should be deleted. Summy/Gelman. The library disbursements for April, 1988 were approved. Buchanan/Willis. DIRECTOR'S REPORT: In the Director's absence, the Assistant Director reported on the follow- ing items: 1. In response to requests from the public, the library will hold a special event to honor the contributions of Children's Librarian Hazel Westgate who died on May 17th. A committee of interested staff and friends will meet tomorrow to begin planning the event. Following discussion, the Board approved the expenditure of up to $500 for this purpose. Gelman/Reed. 2. Judy Kelley, Youth Services Coordinator, has accepted a similar posi- tion with the Newport Beach, California Public Library. Kelley's resignation is effective in mid-July. 3. The professional positions vacated by Westgate and Kelley will be advertised in the near future within the State and, if possible, nationally. 4. A proposal has been received from CLSI to rearrange payments for the Library's conputer maintenance contract. This proposal would elimi- nate the software licensing fee and increase the costs for the hard- ware maintenance. Over a three year period, this change would save the library nearly $13,000. The Board will take action on this pro- posal at its June meeting. In response to a library user contacting two Board members regarding labelling of non-fiction videotapes, the issue was reviewed. 8a3 N MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES MAY 26, 1988 PAGE 2 5. Current procedures for labeling video cassette packages involve re- taining the complete packaging as it is received from the supplier. Most non-fiction videos do not have an MPAA rating. Videos purchased several years ago had to be packaged for circulation in such a way that most of the "cover" information was lost. The Board president was directed to respond by letter to the customer. 6. Arts Fest will be held from June 18-26 and the library will co-spon- sor Children's Day on Sunday, itspecial events drawing. �l storytelling, puppeshow,facepantigand chalk A events will held outside on the Plaza. PRESIDENT'S REPORT: 1. Drum appointed the following Board members to the Nominating Commit- tee: Sunny, Pacha, Reed and Buchanan as Chair. This Committee will make its report at the June Board meeting. 2. Drum announced this was his final Board meeting as President since he will be out of town and unable to attend the June meeting. He thanked all Board members for their assistance during his tenure. FRIENDS REPORT: Craig reported that the FRIENDS library tour of Thegland was in tour continues ogress with both Eggers and Spaziani participating. Sunday, June 5. FOUNDATION REPORT: Forsythe reported that the FY89 Foundation Board officers are: Russ Schmeiser - President; Wayne Beck - Treasurer, and Charles Drum -Secre- tary. The Foundation is receiving memorial gifts in honor of Hazel Westgate for the Newsome -Westgate Fund for the Preschool Child. Proceeds from this portion of the Endowment Fund will be used to purchase materials for the Children's Roan. Forsythe reported that the April 22 Gala was a huge success and she had recethatisome attendees fhadrable misunderstood o the purposents and thank eoflthee s he stated eventexpecting it to be a fund-raiser. In fact, it was a thank you to all the Foundation donors and volunteers for their past support. PLANNING COMMITTEE REPORT: Craig reported that the rough draft of the Planning Committee's final report will be mailed by June 3rd to the entire committee for their re- view. It is expected that the document will be adopted at the Committee's June brary9Board meetingltoning revieww andtdiscussmembers the document withthe theJune Board, Li F.23 I MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES MAY 26, 1988 PAGE 3 The July 28 Board meeting will be a public hearing for anyone interested in discussing the document. This hearing will be held at 7:00 p.m. in Meeting Room A of the library. UNFINISHED BUSINESS: Craig reported that other area libraries do not limit liability on lost library cards and the staff recommendation was that the Board not limit liability at the Iowa City Public Library either. Following discussion, the Board voted not to limit liability on lost library cards. Summy/Willis. NEW BUSINESS: Following discussion, the Board adopted as policy the Library Service Hours as presented with a slight revision to the wording in Section 813.2C to indicate that the Sunday closing each year continues through the last Sunday in September. Willis/Pacha. Summy opposed. Sumny would like to see the library re -open on Veteran's Day, the day after Thanksgiving and President's Day and requested that staff provide information on the costs associated with re -opening on those three holidays. This information will be included in the June Board packet. The Board reviewed the first six months under the reciprocal agreement with Cedar Rapids Public Library and approved the extension of the agree- ment approved in November, 1987 with amendments relating to address veri- fication and non-resident fee cards. The agreement is extended through July, 1989. Pacha/Willis. fADJOURNMENT: The meeting was adjourned at 5:22 p.m. ' 8a3 9