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HomeMy WebLinkAbout1988-07-12 Bd Comm. minutesMINUTES PARKS AND RECREATION COMMISSION JUNE 18, 1988 MEMBERS PRESENT: Dotson, Hesse, Hradek, Malloy, Steinbrech, Weideman, Willis MEMBERS ABSENT: Henry, Watson STAFF PRESENT: Trueblood, Howell, Robinson, Thomas, Kriz GUESTS PRESENT: Susan Horowitz, City Council Member — FORMAL ACTION TAKEN: PARKS & Willis stated in today's Iowa City Press Citizen there RECREATION was an interesting article by Irving Weber about the old FOUNDATION: twilight baseball league. Mr. Weber discovered a bank account which originally had $30.00 to purchase supplies. The amount has grown to $90.00+, and Mr. Weber is donating it to the Parks and Recreation Foundation. CHAIRMAN'S Steinbrech asked if anyone had a conflict with next REPORT: month's meeting. There were no conflicts; therefore, next month's meeting will be at 5:30 p.m., Wednesday, July 13th. DIRECTOR'S Trueblood reported on the following: REPORT: Swimming: The sale of swim passes and punch cards, plus daily admission to City Park and Mercer Park Aquatic Center has been going well. Willis stated a question had been raised to him about how a family swim pass affects a lap swimmer, whether you need to pay two fees. Last year's policy stated if you purchased a family pass, one individual in the family could substitute their individual pass, within that family pass, for a lap pass with an additional fee. This policy was eliminated to simplify the various swim passes available. Trueblood stated the example given went up considerably less in percentage, as compared to other swim passes. The option is available whereby a person could pay the regular admission fee during lap swimming times. Also at both City Park and Mercer Park Aquatic Center there are sections of the pools set aside for lap swimming during the entire day. I g ADJOURNMENT: Master Card/VISA: The Parks and Recreation Department started accepting Master Card and VISA on May 25, 1988. Numerous positive comments have been received. Park Tour: The park tour schedule was reviewed. Moved by Willis, seconded by Hradek to adiourn. Commissioners and staff departed for the annual tour of parks and recreation facilities. -2- 3tkg) NO QUORUM MINUTES RIVERFRONT COMMISSION JUNE 1, 1988 - 5:15 P.M. SENIOR CENTER CLASSROOM MEMBERS PRESENT: Apaydin, Bruner, Buckley, Stroh, Wachal MEMBERS ABSENT: Hradek, Jones, Lovell, O'Brien STAFF PRESENT: Rockwell, Michel OTHERS PRESENT: Bill Gilpin, Lyle Seydel CALL TO ORDER AND INTRODUCTIONS: Vice -Chair Wachal called the meeting to order at 5:23 p.m. REVIEW AND APPROVAL OF MINUTES OF MAY 4. 19BB: Wachal asked if there were any questions concerning the May 4 minutes. There were no questions or comments. No action was taken to approve the minutes because there was not a quorum of Commission members present. DISCUSSION OF IDYLLWILD SUBDIVISION STATUS AND RELATED FLOODPLAIN MANAGE- MENT ORDINANCE REQUIREMENTS: Rockwell updated the Commission on the status of the Idyllwild Subdivi- sion. The preliminary plat had been denied by the City Council because of a technical requirement of the Floodplain Management Ordinance. The denial hinged on the subdivision design not providing adequate vehicle access during a 100 -year flood to the properties in question. Rockwell stated that the developer's attorney had sent a letter asking that the time be extended for Council action on the final plat. To date, no revised preliminary plat had been submitted to the City. There is a 45 - day requirement for the approval/denial of the final plat by the Planning and Zoning Commission, and a 60 -day limit for action by the City Council. This limit can be extended if requested by the applicant. Seydel stated that the City Council denied the preliminary plat because it did not meet the requirements of the Floodplain Ordinance. He said the ordinance states that every lot should have vehicle access during the 100 - year flood. The Taft Speedway and Foster Road Neighborhood Group is asking where the time clock is on the plat approval and they are willing to challenge the ordinance. He stated the Council.has 60 days to rule on the plan. Seydel stated that the developer had filed an appeal to the decision in District Court on May 26, 19BB. Seydel also explained some of the other reasons why the neighborhood group is opposed to the development. He felt City Council needs to take action to make sure that the land is not used for the wrong reasons. He discussed the number of businesses that had been built downstream from the site and how these differed from the residential uses proposed. Seydel also stated that engineers say the water level will not rise greater than eight -tenths of a foot, but he feels that is a significant increase. The final concern is that if Taft Speedway is raised to meet the 100 -year flood level, then there will be a dike effect created. Riverfront Commission June 1, 1988 Page 2 Gilpin discussed some of his neighborhood's concerns. Gilpin described a scenario about what would happen if the Coralville Reservoir and the three creeks below the dam were flooding and the threat posed if the water could not spread out on the floodplain. Gilpin expressed concern about the amount of traffic that would be created if more houses were built in the proposed subdivision. He discussed the condition of Taft Speedway and felt the road should be upgraded before any development was done in the area. Gilpin said that Glasgow's lawyer had stated his client's rights had been violated. Gilpin questioned whether the rights of the -other Iowa City residents were being considered. He felt that the ordinance should have some kind of protection built into it. He also felt that the enforcement of the ordinance has not been adequate to date. Rockwell asked what the basis of the lawsuit was. Seydel stated that the basis of the suit came on the stipulation that the defendant had violated Section 409-15 of the Code of Iowa which requires the Council to state why the plat was denied. Seydel stated that at the City Council meeting, it was determined that there would be a resolution at the next Council meeting on why the plat was disapproved. Seydel stated that the national floodplain insurance program requires that if the City does not enforce the floodplain ordinance, then the residents of the City needing floodplain insurance could lose the right to purchase that insurance. He explained that a lot used for residential purposes had to have the first floor at least a foot above the 100 -year floodplain and he does not know how the City will enforce this restriction for the proposed subdivision. The ordinance also says the fill must be compacted; however, Seydel questioned what was meant by compacted fill and how this provision would be enforced. Seydel feels that the Riverfront Commission should recommend to City Council that a restriction or covenant be placed on the title to land located in the floodplain. Wachal questioned how high an existing house would have to be raised in order to meet the requirements of the floodplain ordinance. Seydel discussed the height of the manhole covers in the area and the readings on them. Any property below the 650 -foot contour line would have to be raised. Seydel also questioned the accuracy of the measurements on the topographic maps that were presented. Seydel stated that almost all the lots in question would have to be filled to raise the lots out of the 100 - year floodplain. Seydel also questioned the credibility of the developer himself based on previous projects he had completed and worked on. Apaydin asked what would happen if Glasgow does raise the lots to meet the requirements of the floodplain ordinance. Seydel felt that nothing could be done to stop Glasgow but he still questioned who would pay for the raising of Taft Speedway Road and the problems created by the dike effect. Wachal felt the dike issue related to the Riverfront Commission's purview. He thought the Commission should focus on this part of the subdivision proposal. Buckley questioned whether the hydraulic engineers had addressed in their reports the problem of the dike being created by the raising of Taft Speedway. Stroh felt that the Commission should look at Riverfront Commission June 1, 1988 Page 3 the properties in question. Stroh stated that if the plans did meet all of the Ordinance requirements, the plat would most likely be approved. Seydel cited an example where City Council had denied approval of a plat that met all the requirements and the case was taken to court and the City of Iowa City won in court. Apaydin felt that filling lots to raise them out of the floodplain may not be a good precedent to set. Wachal thought that one way to proceed was to consider the desirability/undesirability of the dike effect as a policy issue. Stroh stated that Jones wanted to clarify some of the things in the Ordinance, but that these recommendations would not havrany effect on the present situation. The Idyllwild Subdivision application had never been officially referred to the Commission for review. Rockwell stated that Don Schmeiser, PPD Director, had seen the request to the City Manager on timely referrals of projects impacting the river to the Riverfront Commission and had strongly concurred. Schmeiser felt the Commission's review was needed beyond the riverfront and river corridor boundaries. It should extend to floodplain areas, particularly those areas addressed in the 1979 Iowa River Corridor Study. Apaydin suggested that the members of the Riverfront Commission meet to view the site in question. Rockwell said that at a previous meeting, the Commission had stated that a careful look should be given to the current floodplain ordinance to see if any modifications should be made. The present floodplain ordinance is based on the premise that nothing should be developed in the floodway, but that the floodway fringe area could be fully developed. Gilpin raised the issue about the church located in the area. He felt this use was different from the high density residential use being proposed. Seydel felt that the overall problem of filling the floodplain is not just a local problem, but that it creates a problem downstream. Wachal questioned which properties are flooded when the river comes up and floods the City Park area. Seydel stated that the area north of Taft Speedway fills up first. Members of the Riverfront Commission agreed to a meeting set for Friday, June 10 at 12:00 noon. The meeting place was scheduled to be at the parking lot located at the southwest corner of the Taft Speedway and Dubuque Street intersection. Gilpin commented that the Commission was doing a fine job with its bank stabilization efforts. He had noted several riverfront property owners putting the erosion control information the Commission had distributed to practical use. Gilpin also noted that when he had served on the Riverfront Commission, $200,000 has been allocated in CDBG funding for recreational riverfront development projects, such as a river corridor trail. This $200,000 was "borrowed" for urban renewal use and never paid back to the Commission. Gilpin stated that $75,000 in CDBG monies had been used to construct improvements, including a boat ramp, in Sturgis Ferry Park. He recom- mended that the Riverfront Commission should request that at least Riverfront Commission June 1, 1988 Page 4 $125,000 be returned upon sale of the urban renewal parcel next to the Holiday Inn in downtown Iowa City. LEVEL OF INVOLVEMENT IN STATE-WIDE "RIVER CITY" ACTIVITIES: Rockwell briefed the Commission on the level of involvement expended by staff and Commission members to implement the 1988 River City Conference in Marshalltown. Wachal felt that Rockwell's involvement took time away from other things for which the Commission may have a higher priority. Buckley felt that the responsibility could be passed on to other Commis- sions and organizations along with some program suggestions. Rockwell stated that a benefit of the meeting was the contact made, especially with groups like the Iowa Natural Heritage Foundation and the Iowa Department of Natural Resources, which could serve as funding and technical assis- tance resources to the Commission on future projects. DISCUSSION OF ENVIRONMENTAL SCOPE OF COMMISSION'S ACTIVITIES: Wachal stated that he felt some concern that the Riverfront Commission was limited to river -related issues, and could not address issues concerning the overall environment. Wachal felt that when the Urban Environment Ad Hoc Committee was eliminated, there was no City committee left that dealt directly with overall environment, -.1 issues. Buckley questioned how long the group had been together and what they had accomplished. Wachal stated that the group had recommended a number of environmental guidelines and policies to Council concerning preservation of natural features, vistas, etc. Buckley asked why the committee had disbanded. Rockwell stated that the group had fulfilled their charge from Council. Wachal hoped that some of the environmental concerns could be dealt with on a more permanent basis. Rockwell stated that Council had directed staff to draft a grading ordinance and an entrance overlay zone ordinance. Stroh felt that the word environment was part of the Riverfront Commission's charter. Buckley felt that the Commission should state that in our work, it has come to our attention that a number of important issues outside of the purview of the Riverfront Commission are not being addressed and that the Commissioners felt that the environmental committee should be reconvened on an ongoing basis. Wachal agreed and stressed that this should not be taken to imply that the Riverfront Commission should expand. However, some form of commission should be created to consider overall environmental concerns. COMMISSIONERS' REPORTS: Sturgis Ferry Park. Wachal stated he had inspected the tree trimming that had been done by Project GREEN in Sturgis Ferry Park. He felt that the area looked a lot better. FishingAccess. Rockwell said the fishing access issue had been referred back to the staff for further investigation and then a report back to Council. Rockwell had also requested an intern's time this summer to determine who owns the property and what kind of improvements need to be made. Rockwell stated that fishermen wanted access to the property, park benches and a walking path. Stroh talked about extending this walkway, putting in park benches and some riprap along the banks. Apaydin asked Riverfront Commission June 1, 1988 Page 5 questions concerning who does the planning and the cost estimates for such projects. Rockwell responded that the staff does. Outfall Pipe. Rockwell presented and explained using a topographic map where the new sewage treatment plant and the outfall pipe into the river were projected to be located. It was shown that the pipe dumps out more than one-quarter of a mile up river from the nearest residence. The pipe is located away from a number of larger residential areas along the river. University Laser Plant. Buckley asked if the location of the laser plant was out of the floodplain. Stroh confirmed that the pl-ent was 30 feet from the bank and above the 100 -year floodplain. Trail Funding. Bruner was able to talk to a few Johnson County Conserva- tion Board members. A major point that was brought up involved the Iowa Department of Transportation set aside of $2 million for trail development in the state. Currently there is a push to extend the Cedar Valley Trail down to Burlington and possibly a connection could be made with this development. Rockwell thought that part of the extension of the trail would go through the Coralville Reservoir area controlled by the U.S. Army Corps of Engineers. It was suggested that the Trail Committee meet again. Stroh felt that engineers need to look at the information on the trail plan to give the committee something more definite to work from. Rockwell suggested that the committee members consider scheduling walks of the proposed areas to get a better understanding of the actual topography. Buckley asked if there were any guidelines by the Department of Transpor- tation concerning the funding for river trails. Members felt that no guidelines had been developed yet. Stroh stated that the Cedar Valley Nature Trail had not been cheap to develop. He said it had required approximately $800,000 and most of this money was for property acquisi- tion. Bruner felt that any proposal with good substance would be considered because in all probability not many applications would be submitted in time for the first rounds of funding. ADJOURNMENT: Wachal declared the meeting adjourned at 6:51 p.m. Minutes respectfully submitted by Greg Michel. MINUTES DRAFT PLANNING 8 ZONING COMMISSION FORMAL MEETING JUNE 16, 1988 - 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Clark, Cook, Cooper, Dierks, Hebert, Scott MEMBERS ABSENT: Wallace STAFF PRESENT: Beagle, Boyle, Moen, Kritz 1. Recommend approval of a request submitted by Patrick J. Greene to rezone property located on the south side of Lower Muscatine Road between DeForest Avenue and Sycamore Street from RS -5 to RS -8. (Z- 8807) 2. Set a public hearing for July 7, 1988, on an amendment to the 1983 Comprehensive Plan Update to change the designation of a 7.34 acre tract located at the northeast quadrant of the Mormon Trek Boulevard and Benton Street intersection from Residential: 2-8 dwelling units per acre to Office Commercial. 3. Recommend approval of a request submitted by Southgate Development Company, Inc., for approval of a preliminary plat for Lots 9, 10, and 11, Block 1, Braverman Center, and approval of a final plat for Lot 9, Block 1, Braverman Center, a 1.10 acre lot located near the intersection of Southgate Avenue and Keokuk Street. (S-8820) 4. Recommend approval of a request submitted by Benjamin Chait for vacation of an approximate 19 foot by 47 foot portion of Maiden Lane between the south right-of-way line of Harrison Street and Ralston Creek. (Z-8803) S. Recommend denial of a request submitted by Benjamin Chait to vacate the approximate 80 foot by 47 foot Harrison Street/Maiden Lane intersection. . 6. Recommend denial of a request submitted by the City of Iowa City for a Conditional Use Permit to establish a law enforcement firearms training facility on a 5.66 acre tract located west of Iowa City immediately north of the Iowa City Landfill. (CU -8801) 7. Recommend approval of a request submitted by Arie Kroeze for a Conditional Use Permit to allow a storage building to be placed on the grounds of the Pleasant Valley Golf Course located approximately 1.5 miles south of Iowa City. (CU -8602A) PUBLIC DISCUSSION OF ANY ITEM There was no public discussion. MINUTES PLANNING h ZONING COMMISSION FORMAL MEETING JUNE 16, 1988 PAGE 2 CONSIDERATION OF THE MINUTES OF MAY la- loan: Dierks moved to approve the minutes of May 19, 1988. Hebert seconded the motion. The motion carried 6-0. ZONING ITEMS: Z-8807. Public discussion of a request submitted by Patrick J. Greene to rezone property located on the sduth side of Lower Muscatine Road between Deforest Avenue and Sycamore Street from RS -5 to RS -8. The property addresses are 1807, 1809, 1813, 1819, 1825 and 1831 Lower Muscatine Road. (45 -day limitation period: June 16, 1988.) Moen reported that there was no new information concerning this item, but reviewed for the Commission that the purpose of this request is to allow duplexes in an area presently used for single-family housing. Moen pointed out that staff recommends denial of this request. A petition of affected property owners has been distributed and indicates that four of the six property owners are in favor of this rezoning. Dierks asked whether each of the homeowners on this petition is aware of whether his/her lot is large enough to accommodate duplex constructionMoen replied that properties at 1807, 1813 and 1831 Lower Muscatine Road are large enough to convert to duplexes and that letters were sent to each property owner advising him/her of lot size restrictions for duplex development in the RS -8 zone. Pat Greene, Rural Route 2, Oxford (applicant), commented that he had called the two people who did not sign the petition and both were in favor of the rezoning. Greene also presented information to the Commission pertaining to traffic counts that he took at two nearby intersections in order to quantify traffic volumes in the area. Scott asked what houses of those affected by this item are owner - occupied. Moen replied that three out of five single-family homes in the area under construction are owner -occupied. Clark moved to approve Item Z-8807. Cooper seconded the motion. Dierks stated that she was initially opposed to this rezoning, but when considering that commercial activities are across the street, duplexes in this area could act as a buffer for single-family residences beyond. Hebert commented that he will vote against this item and is concerned about spot zoning in that by approving this rezoning, more cases will come before this Commission requesting similar spot zoning. MINUTES PLANNING 8 ZONING COMMISSION FORMAL MEETING JUNE 16, 1988 PAGE 3 The motion was carried 4-2, Hebert and Cooper voting nay. Consider setting a public hearing for July 7, 1988, on an amendment to the 1983 Comprehensive Plan Update to change the land use classification of a 7.34 acre tract located at the northeast quadrant of Mormon Trek Boulevard and Benton Street intersection from Residential: 2-8 Dwelling Units per Acre to Office Commercial. Beagle reported that this item is related Item Z-8808 to rezone the subject tract from RS -S to CO -1 and would set a public hearing on the amendment for July 7. Dierks moved to set a public hearing for July 7, 1988, on an amendment to the 1983 Comprehensive Plan Update. Hebert seconded the motion. The motion carried 5-1, Cooper voting nay. Z-8808. Public discussion of a request submitted by William Happel to rezone a 7.34 acre parcel located at the northeast quadrant of Mormon Trek Boulevard and Benton Street intersection from RS -5 to CO - 1. (45 -day limitation period: June 27, 1988.) Beagle reviewed the June 16, 1988, staff report. Beagle also stated that the proposed rezoning represents a shift in development policy from what is identified in the 1978 Comprehensive Plan. On a broad scale the land use policies of the Comprehensive Plan designates the west side of Iowa City as an area best suited for residential development. The Comprehensive Plan also took into consideration the commercial needs of this residential area and designated neighborhood convenience center on the west side of Mormon Trek Boulevard zoned CN -1. The proposed Comprehensive Plan amendment does not take into consideration the residential character of this area by allowing the establishment of office -commercial uses which are intended to serve the community as a whole and will draw upon a population and traffic that is not from the surrounding neighborhoods. On a more finite scale, the proposed rezoning is not consistent with the low-density residential development land use encouraged on the east side of Mormon Trek Boulevard. Beagle said conditions in the neighborhood from a land use perspective have not dramatically changed since the adoption of either the 1978 or 1983 Comprehensive Plans which designated the area east of Mormon Trek Boulevard for low-density residential land use. Despite the fact that this area is framed by three major thoroughfares (Benton Street, Mormon Trek Boulevard, and Melrose Avenue) and by medium- to high-density residential development west of Mormon Trek Boulevard and east of Westgate Avenue, Beagle said this area has and continues to develop successfully for low-density single-family residential land use. In addition, the current RS -5 designation of the property enhances and/or supports the land use policies of the Comprehensive Plan which are designed to maximize MINUTES PLANNING 6 ZONING COMMISSION FORMAL MEETING JUNE 16, 1988 PAGE 4 compatibility with existing land uses, and conserve the value of surrounding properties. Also, the Zoning Ordinance permits development flexibility through an OPDH zone which permits development sensitive to surrounding land uses. At the June 13, 1988, informal meeting, the Commission requested staff to identify those areas on the west side of Iowa City that are currently zoned to accommodate commercial office development. Beagle said much of West Side Park, located at. the Mormon Trek Boulevard/Highway 1 intersection and zoned CI -1, remains to be developed. Only the western half of the street system within this subdivision has been installed with many of the adjacent lots yet to be developed. Another undeveloped tract, approximately 6.3 acres in size and zoned CC -2, is located north of Highway 1 and west of Miller Avenue. Office uses are permitted as of right in both the CC -2 and CI -1 zones. Other opportunities for office use exists within the commercially zoned area along Highway 1, west of Riverside Drive. At the June 13, 1988, informal meet the Commission requested information concerning traffic impacts associated with the development of the 20 acre tract. Beagle said the 1985 Average Annual Daily Traffic Flow Map for this portion of Iowa City records 5,000 vehicle trips per day on Benton Street, just east of Mormon Trek Boulevard, and 5,600 vehicle trips per day on Mormon Trek Boulevard as measured at a point just south of Benton Street. Continuing, Beagle said two alternative development scenarios were used to estimate the potential trip generation associated with the development of the 20 acre tract. Scenario I assumes development of a 20,000 square foot medical clinic and 32 single-family detached residential units. Scenario 2, he said, assumes development of a conventional single-family residential subdivision consisting of 70 single-family detached residential units. Using trip generation rates from the Institute of Traffic Engineers manual, Scenario 1 will generate approximately 800 average vehicle trips per weekday and Scenario 2 will generate approximately 700 vehicle trips per day. Beagle said that the trip generation rates should not be interpreted too literally. They are generalized factors which provide a guide for estimation but should be adjusted for local characteristics, such as higher than average pedestrian or transit travel. Jeff Davidson, Transportation Planner, had considered the two scenarios to be roughly equal on potential trip generation, said Beagle. Benton Street and Mormon Trek Boulevard, including their intersection, were the subject of recent traffic studies completed by the Johnson County Council of Governments Transportation Planning Division. Beagle said it was the conclusion of the Benton Street Corridor Analysis that the present capacity and level of service of the Benton Street/Mormon Trek Boulevard intersection was adequate for both existing and projected development within the Benton Street MINUTES PLANNING & ZONING COMMISSION FORMAL MEETING JUNE 16, 1988 PAGE 5 Corridor. The development of the subject tract was taken into consideration for making estimated traffic projections. Beagle said the Benton Street/Mormon Trek Boulevard intersection should have adequate capacity regardless of the development scenario considered. Full separation of turning movements (left -turn bays) will allow maximum efficiency of traffic movement at the intersection. Cook ces e the ubect parcelisasked drezoneCO-I, it would r there is yin sfact ndevelop a asocs amedi aloffice use. Beagle replied that no, any new permitted 'use in the CO -I Zone would be allowed. Cook asked whether restrictive covenants could be applied so that only a medical office use could be established on this site. Beagle explained that the City has the authority to enter into an agreement with the applicant to mitigate any negative impacts associateot have any authoritydtoienforce anth any yy private reercial istrictice vebcobut venants. would n conditional use zoning articula t woulreinst nceewhereo a medicalossibl. Coaskedw clinic adversely hether staff was aware of anyy p affected residential property values. Beagle replied that no, he was not aware of any specific instance. Cook asked whether most of the land adjacent to Mormon Trek Boulevard was zoned for commercial. Beagle replied that approximately seven acres is zoned CN -1 which is a lower intensity use than CO -1. Clark asked about the specifics on the traffic generation figures. Beagle explained the procedure used for the calculations of the projections. Cook asked staff what the relevant policy was concerning the use of buffer techniques to minimize conflicts between adjacent incompatible land uses. Beagle aslained that residential, the and doeshensive of encouraan ge the use of sioned a commerciialrea developing at this location that would conflict with adjacent residential uses and require buffering. Neighborhood commercial land use was provided for sain therenisonot a need rder to rin this ve hcase form buffer gainstelessborhood ds anconcludd byintense land uses. Joseph Joynt, 827 Spencer Drive, stated he was the designated representative of neighbors opposed to the rezoning. Joynt stated that he will respond to the developer's arguments for rezoning this subject parcel as stated in a memorandum addressed to the Commission dated May 31, 1988. 1. A buffer area is needed along Mormon Trek as it will not support higher priced homes directly across from a CN -1 and PDH -12 zoning. Joyandnadded thatdothert areasoinTrek town are similarlylbserve as a buffer uffered from higher intensity uses. 3. Since 1983, the Comprehensive Plan adoption, the area around Spencer Drive around Keswickloand aed nto a high higher ensityriced RS 5 neighborhood t leave the existing MINUTES PLANNING b ZONING COMMISSION FORMAL MEETING JUNE 16, 1988 PAGE 6 Spencer Drive area an island. Joynt responded to that argument by saying that if an island is to be created, it makes sense to have the neighboring zonings be similar to RS -5 rather than dissimilar as CO -1 is. 4. The existing apartments and condominiums to the west have lowered in value. Joynt stated that it does not seem to be a valid argument for changing the Comprehensive Plan. S. The CN -1 area to the west will be developed retial with high traffic volumes and with the now developed PDH -12 and RM -12 high density zoning, a buffer of some kind is appropriate east of Mormon Trek. Joynt replied that if a buffer is needed, why is the developer only developing the southeast side; shouldn't a buffer extend along the site's entire length of Mormon Trek Boulevard. 6. We question whether high density residential is the answer for this buffer area due to the potential high traffic from retail commercial, and high-density residential that has already lost value in the last few years. Joynt replied that the Comprehensive Plan anticipated RS - 5 zoning and staff indicated that traffic volumes would be similar but two additional intersections do not seem to be desirable. 7. It is our belief that the CO -1 zoning with restrictions is the best possible use for this parcel and allows developers the opportunity to keep existing residential as compatible with the existing bordering houses. Joynt replied that this does not make sense as residential is the best land use given the surrounding land uses and CO -I is incompatible with existing RS -5 and the city park nearby. Joynt concluded by saying that he does not believe that the proposed rezoning is appropriate for the existing land use in the area because of the health, safety and general welfare considerations and the location of nearby residential neighborhoods and the public park. Bill Happel, Iowa City, stated that he feels that a total view of the 19.1 acres is necessary to see how CO -1 is appropriate. Happel stated that he does intend to follow with a 32 -lot, RS -5 development if CO -1 rezoning is approved. Happel reviewed what he feels are arguments for amending the Comprehensive Plan. A buffer area is needed along Mormon Trek as it will not support higher priced homes directly across from CN -1 and PDH -12 zoning. Happel explained that the opponents refer to Benton Street and Mormon Trek Boulevard as providing a buffer between high density residential and commercial and lower density single-family use when, in fact, these streets escalate the need for a buffer zone. Happel pointed out that the 1983 average daily traffic flow for Mormon Trek was 10,200 vehicles and Benton has 5,000 vehicles and that these traffic flows are very high in comparison to other already heavily developed commercial areas such as Muscatine and First Avenue - 10,600, Lower MINUTES PLANNING 6 ZONING COMMISSION FORMAL MEETING JUNE 16, 1988 PAGE 7 Muscatine and Sycamore - 10,200, and Rochester and First Avenue - 4,700. Happel went on and said that the opponents refer to the north end of this 19.1 -acre parcel that is not buffered from Mormon Trek. In the usual sense Happel agrees, but in common sense we have attempted with the larger, irregular shaped lots that were designed to not only buffer but also keep the existing neighborhood character. Since 1983, the Comprehensive Plan adoption, the area around Spencer Drive has developed into a higher priced neighborhood than the area around Keswick and a high density RS -5 would leave the existing Spencer Drive area an island. Happel explained that he agrees with the opponents that the northerly 12 acres is a well -conceived development that is consistent with the existing neighborhood. Happel pointed out that they attempted to keep the character of the neighborhood by providing for larger, irregular lots along Mormon Trek. 4. The existing apartments and condominiums to the west have lowered in value. Happel explained that the opponents argue market factors are not valid considerations to change a comprehensive plan and staff is in agreement. Happel stated that he believes that the current market value of these developments do have a bearing upon the placement of RS -5 zoning adjacent to devaluating multi -family properties. Happel commented that staff and the opponents have proposed PDH -5 zoning as an alternative, however, Happel does not agree with this as he does not see the reason to continue the development of this type of multi- family residences when they already are losing value. Happel continued and said that he does not feel PDH -8 or PDH -5 is appropriate for 7.4 acres given the market conditions for townhouses. Happel also pointed out that this office complex will be well maintained and cared for and will be aesthetically an improvement at this corner. 5. The CN -1 area .to the west will be developed retail with high traffic volume and with the now developed PDH -12 and RM -12 high density zoning, a buffer of some kind is appropriate east of Mormon Trek. Happel explained that Mormon Trek Boulevard does not serve as a buffer but is a large part of the problem and that if a home owner were to purchase a lot along Mormon Trek Boulevard, he would not build the same type of home or as expensive as someone with a lot further away. It is our belief that the CO -I zoning with restrictions is the best possible use for this parcel and allows developers the opportunity to keep residential as compatible with the existing bordering houses. Happel explained that they have covered this in previous responses in regard to the economic alternatives of possible multi -family housing. Happel explained that they did not mean to threaten in regard to tiny lots and compacted houses; rather, it was a statement of fact and MINUTES PLANNING 8 ZONING COMMISSION FORMAL MEETING JUNE 16, 1988 PAGE 8 that is the best alternative and in all probability will be developed in a manner permitted by RS -5 zoning in regard to minimum lot sized. B. A change in the development policy for the west side is needed to permit office development. Happel explained that he believes it is a standard policy for all comprehensive plans to be reviewed every two years. The intent was not for the comprehensive plan—to be etched in stone but only a guideline, subject to change. Happel continued with responses to arguments favoring no change in the Comprehensive Plan. 1. Development policy for this land should encourage its use as single- family residential because there are very few undeveloped single- family residential areas on the west side. Happel stated that he agreed that there is a need for single-family residential housing but questioned and is concerned about what kind of single-family residential is needed. Both RS -5 and RS -8 are possible developments but may not be in the best interest of the existing neighborhood. Happel explained that it is very difficult for a developer to retain the present character of the adjacent single-family neighborhoods when you are bordered by high traffic streets such as Mormon Trek and Benton. There is adequate commercial -type zoning, CN -1, to serve the commercial neighborhood needs. Happel stated that he agreed. We are not asking for additional CN -1 zoning. In summary, Happel stated that he believes that at best the Comprehensive Plan is an educated guess and does need revising to correspond with changing conditions and market factors to best utilize the land available for develop- ment. Happel continued and said that staff opposed the amendment to the Comprehensive Plan as being contrary to the land use policies for the area by permitting commercial development incompatible with the low density residential character of the neighborhood east of Mormon Trek Boulevard. Happel stated that rather, the 19.1 acre parcel of land should be looked at separately from all other developments on the east side of Mormon Trek Boulevard as this parcel is contiguous with the high density CN -1, RM -12, and PDH -12 zoned areas west of Mormon Trek Boulevard. All other parcels on the east side of Mormon Trek Boulevard have a higher density PDH -8 or RS -8 than the 19.1 acre parcel in question. Happel stated that this should not be spot zoning or contrary to the land use policies if you look to the west and not only to the east. Happel stated that he believes the staff has focused their attention to the east and has not given due consideration that the 19.1 acre parcel is not the same as the development on Spencer to the east and MacBride to the north. Dr. Yang Ahn, Cedar Rapids, Iowa, stated that there are 20 similar clinics in Iowa as well as one in Cedar Rapids. Ahn stated that this clinic would be able to provide primary health care at a lower cost MINUTES PLANNING b ZONING COMMISSION FORMAL MEETING JUNE 16, 1988 PAGE 9 and that in five years he projects that there would be approximately 150 patients per day using the facility. Ahn stated that he has no intention on renting out any office space for any other use than his medical clinic. Ahn commented that he has looked at other areas in Iowa City but really feels that the proposed site is the best for his operation. Clark asked what Dr. Ahn's marketing strategy was for his clinics. Dr. Ahn stated that he looks for a residential location with two busy streets. Clark asked whether all of Dr. Ahn's clinics were located in residential areas. Dr. Ahn replied his clinic on the west side of Cedar Rapids is located in a commercial area. Continuing, Dr. Ahn described how two-thirds of clinics are located in commercial areas but that the current trend is to establish offices in residential areas. Cook asked Dr. Ahn whether he considered this a neighborhood or regional clinic. Dr. Ahn replied that a clinic of this type tends to draw from approximately a two mile radius and continued saying that his other clinics are not for high profit and that the doctors make a good living but a large percentage of the revenues go back into the facility. Dierks asked whether Dr. Ahn intended to operate the clinic 24 hours. Dr. Ahn replied no, they do not and that the hours of operation will be from 8:00 a.m. to 8:00 p.m. Sam Kuperman, 2138 Leonard Circle, presented a petition containing 32 signatures opposed to the rezoning request. Kuperman said that he was unhappy with the proposed rezoning as the neighborhood is currently very quiet and is conveniently located to schools, hospitals and parks. Kuperman also commented that this neighborhood was considered stable until the current proposal was made and that the proposal has divided the neighborhood. Kuperman felt that the rezoning will destroy the peace and quiet of the neighborhood, will disturb the traffic flow and will cause increases in risk to school children walking to school and requested the Planning and Zoning Commission recommend denial for this rezoning. Terry A. Boekholf, 801 Spencer Drive, stated she feels that the overall view is important when considering whether to change the Comprehensive Plan and stated that the proposal is a well designed and beautiful development and is compatible with the existing development in the area. Boekholf doesn't feel there is enough CO -1 zoning on the west side and feels that from a taxpayer's standpoint, this represents an addition to the tax rolls and would like to see the convenience of a medical clinic on the west side. Glenna Fry, 2110 Slagle Circle, asked the Commissioners whether they would buy a house across from a Quik Trip and second, whether they have ever experienced the problems of development near small creeks. Sally Grenz, 2129 Slagle Circle, stated that she was in favor of the proposed rezoning and feels that Benton and Mormon Trek are not MINUTES PLANNING 6 ZONING COMMISSION FORMAL MEETING JUNE 16, 1988 PAGE 10 adequate buffers. Grenz is opposed to the alternative such as PDH -8 or PDN -5 and feels that the proposed medical clinic will shed light on that dark corner during the summertime. Bill Nhisler, 735 Spencer Drive, stated he is in favor of the proposed medical clinic. He would prefer a similar type of development in terms of lot size to existing residential development but does not feel that is economically feasible. Mhisler stated that he feels that his proposal represents the best alternative in terms of consistency with the existing residential development. Sally Orr, 2141 Slagle Circle, stated that she would like to see similar development to existing residential lots in the area because she does not feel there are enough residential lots available on the west side similar in size to her own. Orr stated that there are other areas open to commercial uses and so it need not be at the proposed site. Larry Schnittjer, MMS Consultants, stated that the 7.4 acres proposed to be rezoned CO -1 is actually small considering what area is actually buildable. This is a neighborhood medical clinic and would actually support the CN -1 uses across Mormon Trek. The Commission received a waiver from Bill Happel to extend the 45 - day limitation period to July 7, 1988. Cooper moved to defer item Z-8808 to the Planning and Zoning Commission formal meeting on July 7, 1988. Cook seconded the motion. The motion carried 6-0. DEVELOPMENT ITEMS: 1. 5-8818. Public discussion of a request submitted by Jim Glasgow Construction Company for 'approval of a final plat for Idyllwild on the Mater, a 20.8 acre, 60 -lot residential subdivision. (45 -day limitation period: July 21, 1988 - Deferral Requested.) Beagle distributed a letter from the applicant requesting deferral to the meeting of July 21. Beagle stated staff recommends deferral. Hebert moved to defer item 5-8818 to the Planning and Zoning Commission meeting of July 21, 1988. Cook seconded the notion. The motion carried 5-0, Cooper temporarily absent. S-8820. Public discussion of a request submitted by Southgate Development Company, Inc., for approval of a preliminary plat for Lots 9, 10 and 11, Block 1, Braverman Center, and approval of a final plat for Lot 9, Block 1, Braverman Center, a 1.10 acre lot located near the intersection of Southgate Avenue and Keokuk Street. (45 -day limitation period: June 27, 1988.) Beagle reviewed the June 16, 1988, staff report. MINUTES PLANNING b ZONING COMMISSION FORMAL MEETING JUNE 16, 1988 PAGE 11 Clark moved to approve the preliminary plat for Lots 9, 10, and 11, Block 1, Braverman Center. Hebert seconded the motion. The motion carried 5-0, Cooper temporarily absent. Hebert moved to approve the final plat for Lot 9, Block 1, Braverman Center, subject to approval of legal papers. Cook seconded the motion. The motion carried 5-0, Cooper temporarily absent. _ RM1:11k1i;1#1� 1. V-8802. Public discussion of a request submitted by John R. Rummelhart, Jr. for vacation and disposition of a portion of Maiden Lane between Court Street and the north right-of-way line of Harrison Street. Moen reviewed the June 16, 1988, staff report. John Rummelhart, Jr., 204 Mclean, stated he wished to buy the Vogel property and clean up the area. Rummelhart would like to see a permanent access easement if all other property owners would agree to it, although the alternative of an alley would be acceptable. Rummelhart commented that in terms of parking, a fair consensus of the owners feel that they could do better in enforcement than presently done by the City. Rummelhart pointed out that while Maiden Lane is designated a street, it is not currently treated as such in terms of its use or maintenance by the City. Rummelhart also pointed out that no owners would lose access to the rear of their property if the street was designated a 20 foot wide alley. Paul Dunlap, P.O. Box 2116, Iowa City, stated that his property would be landlocked if Maiden Lane were closed and is concerned and confused by the alternative to change Maiden Lane from a street to an alley. Dunlap also said that he was concerned about controlling the parking on Maiden Lane if it were changed to an alley. Cook asked whether Mr. Dunlap would rather be able to control the alley or would he prefer the City to control it. Dunlap replied that he would prefer to control the parking unless there were easements over the property for utilities. Jim Houghten, 572 Linder Road, legal counsel for Mr. Rummelhart, stated that they do not intend to landlock anyone and they would have no problems if utility easements were within the 20 foot area bought by property owners if the street was redesigned an alley. Houghten explained why his client preferred street vacation to a special exception application to reduce the required minimum front yard setback. Clark stated that he feels that the owners in this area have the opportunity to have two street frontages so that they should be favorable to having Maiden Lane remain a street. Scott asked whether r MINUTES PLANNING 6 ZONING COMMISSION FORMAL MEETING JUNE 16, 1988 PAGE 12 the alignment of the present buildings, if redeveloped could be different depending on the placement of the easement lines if in fact Maiden Lane was designated an alley and property owners purchased the extra property. Moen replied that yes, that could happen. Cook moved to redesignate Maiden Lane a 47 foot wide alley. Dierks seconded the motion. — Clark stated that he would vote against this nation because the owners who face both streets face potential loss. Cook stated that he feels that this will enhance the properties and will vote in favor of the motion. Dierks stated that she agrees that this will help promote development in this area. The notion failed 2-4 with Dierks and Cook voting in the affirmative. Cooper moved to defer Item Z-8802 to the July 7, 1988, meeting. Hebert seconded the motion. The motion carried 4-2, Dierks and Cook voting nay. 2. V-8803. Public discussion of a request submitted by Benjamin Chait for vacation and disposition of a portion of Maiden Lane between the north right-of-way line of Harrison Street and Ralston Creek. Moen reviewed the June 26, 1988, staff report. Cook moved to approve the vacation of the south 19 feet x 47 feet of Maiden Lane located the south of Harrison Street/Maiden Lane intersection. Dierks seconded the motion. The motion carried 6-0. Cooper moved to deny vacation of the approximate 80 foot x 47 foot Harrison Street/Maiden Lane intersection. Cook seconded the notion. The motion carried 6-0. 3. CU -8801. Public discussion of a request submitted by the City of Iowa City fora Conditional Use Permit to establish a Law Enforcement Firearms Training Facility on a 5.66 acre tract located west of Iowa City immediately north of the Iowa City landfill. This request is submitted to Iowa City for review and comment pursuant to the Johnson County Zoning Ordinance. Beagle reviewed the June 16, 1988, staff report. Staff recommends that the Conditional Use Permit be approved subject to the following condition: 1. That the training facility be designed and used in accordance with the site plan dated June 13, 1988. 2. That the 6' high chainlink fence with a three stranded barbed wire top be erected at the time of construction. MINUTES PLANNING b ZONING COMMISSION FORMAL MEETING JUNE 16, 1988 PAGE 13 3. That the range only be in operation between the hours of 6:00 a.m. and 12:00 midnight. 4. That a trained instructor or range supervisor be present at all times when the range is in use. 5. That firearms or ammunition will not be stored upon the premises. 6. That the use of the facility be restricted to that of law enforcement firearms training facility, not including tournament shooting or public use. 7. That the use be subject to approval by the Department of Natural Resources. Neva Hamon, Rural Route 3, stated that the line -of -fire will be firing to a road closer than Melrose Avenue. Hamon also stated that when they sold the land to the City, they were told that once the landfill was done it would become a park and said that this proposal is not a park and will create a good deal of noise. Clark asked Hamon who said that the Landfill would become a park. Hamon stated that it was in the contract of sale to the City. Mary Hebl, Route 3, Box 18, stated that currently there was enough noise in the area from the BMX course and model airplane field and the Landfill. Hebl stated that the shooting range will take away some of the precious little quiet they have left, referring to the hours of operation. In addition, Hebl was concerned about danger to livestock in the area. Dorothy Humphrey, Route 3, Box 16, stated that she feels that they will be directly in line with the firing line. Humphrey stated that she understands the need for such a facility, but does object to the noise created by the firing range and was concerned whether it would be opened on the weekend. Roger D. Hurt, Route 3, Iowa City, stated his property is near the fence of the firing range and has a substantial number of cattle that could be spooked into stampeding by firing at night. Hurt said he was also under the assumption that the Landfill was to become a park. Don Slothower, Rural Route 3, Iowa City, was concerned by the way a government agency can establish a use in an agricultural area when it is very difficult for a property owner to do anything with their own land. In addition, Slothower was concerned about the safety factors and is opposed to this proposal. MINUTES PLANNING 6 ZONING COMMISSION FORMAL MEETING JUNE 16, 1988 PAGE 14 N. Krajewski, Rural Route 3, Box 16, stated that he lives in his present residence because he wanted peace and quiet and that this proposal would infringe on his rights. Krajewski stated that he was concerned with safety and the hours of operation. However, he does support the Police Department, but doesn't agree with the location and would like to see an alternative location presented. Deborah Rogers, Rural Route 3, Box 20, stated that she wonders why Iowa City has to locate its facilities out in the County and that a better location could be found given the concern for the safety of people living in the area. Cook moved to approve CU -8801 subject to the conditions stated on the June 16, 1988, memo. Hebert seconded the motion. Cook stated that he feels that there is strong opposition to this proposal and feels that a better site could indeed be found and will vote against it. Cooper stated that he will vote against this item. Dierks stated that the Commission did not get the full picture until tonight and that a different site needs to be found. Hebert stated that he is not concerned about the safety aspect as everyone using the facility would be a trained law enforcement person, but is concerned with the noise and feels that a better place could be found for this facility. Scott stated he objects to the berm heights as being too low from a sound standpoint, hours of operation, duration of noise, direction of firing and the neighbors have been through enough with the Landfill. The motion was defeated 0-6. Cook moved to recommend denial of CU - 8801. Hebert seconded the motion. The motion carried 6-0. CU -8602A. Public discussion of a request submitted by Arie Kroeze for a Conditional Use Permit to allow a storage building to be placed on the grounds of the Pleasant Valley Golf Course located approximately 1.5 miles south of Iowa City. This request is submitted to Iowa City for review and comment pursuant to the Johnson County Zoning .Ordinance. Beagle reviewed the June 16, 1988, staff report. Cook moved to recommend approval of CU -8602A to allow a storage building to be placed on the grounds of the Pleasant Valley Golf Course subject to the revising of the plot plan to identify screening and the setback of the building from the west property line. Hebert seconded the motion. The motion carried 6-0. There was no additional Commission information. Cook moved to adjourn the Planning and Zoning Commission meeting. Dierks seconded the motion. The motion carried 6-0. MINUTES PLANNING S ZONING COMMISSION FORMAL MEETING JUNE 16, 1988 PAGE 15 The meeting adjourned at 12:10 a.m. Approved by: Kenneth Cooper, Secretary MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING JUNE 23, 1988 - 4:00 P.M. ADMINISTRATIVE CONFERENCE ROOM MEMBERS PRESENT: Cox, Gelman, Pacha, Reed, Summy, Swaim, Willis MEMBERS ABSENT: Buchanan, Drum STAFF PRESENT: Eggers, Craig, Jehle, Forsythe, Penick, Spaziani OTHERS PRESENT: Planning Committee Members: Mary Parden, Carl Orgren, Suzanne Richerson, Rebecca Reiter• FRIENDS Board Member: Ellie Densen University of Iowa student for assignment CALL TO ORDER: Vice -President Willis called the meeting to order at 4:05 p.m. MINUTES AND DISBURSEMENTS: The minutes of the regular meeting of May 26, 1988, were approved. Reed/Gelman. The library disbursements for May, 1988 were approved. Cox/Gelman. DIRECTOR'S REPORT: 1. The special event to honor former children's librarian, Hazel Westgate's contributions to the library and the City on Sunday, June 19, in the library was attended by 65-75 people. Buchanan, Eggers, other staff members and the public reminisced about how Hazel had touched their lives. Following the program, refreshments were served in the Children's Room where Westgate's collectibles and original rugs were on display. Three local businesses contributed gifts in- kind for the event. The Board will discuss a permanent memorial to Westgate at the July meeting. 2. The CLSI computer maintenance restructuring proposal will save the library $13,000 over the next three-year period. Funds for FY89 will come from the following sources: $10,000 as a carryover from FY88; the budgeted amount for FY89 and a $20,000 loan from the Library Foundation. The Board approved this proposal. Gelman/Cox. 3. Eggers has been appointed to a NEH review panel for 1988 Challenge grants and will be in Washington in late July to assist in the selection of NEH grant recipients for the current year. 4. Discussion regarding reopening the library on three minor holidays will be held at the July meeting. 1 1 MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES JUNE 23, 1988 PAGE 2 ICE -PRESIDENT'S REPORT: 1. Willis announced the following Board appointments to the Foundation Board: Ted Pacha, Gary Reed, Charles Drum and the FY89 Library Board President (to be announced by the Nominating Committee later in the meeting). FRIENDS REPORT: j Densen reported that she and Spaziani are working on the "Let's Talk About It" book review series for next spring. The focus will be mystery books and both David Morell and Max Collins will be leading discussions. Densen and Spaziani reported that the FRIENDS literary tour of England was a huge success. Spaziani and Eggers participated along with 15 others. There is talk of making this an annual event. I In addition to the FY89 gift of $11,500 to the library for materials and equipment, the FRIENDS have pledged an additional $5,000 to the Endowment Fund for the Challenge Grant. They have already given $5,000. FOUNDATION REPORT: Forsythe announced that Russ Schmeiser is the new Foundation Board President effective July 1st. Forsythe reviewed the growth of the Foundation in terms of receipts and number of donors over the past six years. This past year, the Foundation received over $294,000 and now has 1,382 donors. DIRECTOR'S SALARY: Cox reported that she, Gelman and Swaim had met to review and discuss the Director's FY89 salary. The Committee recommends the maximum increase allowed by the City's guidelines - 8%, or an increase for FY89 of $3,547. After 14 years of excellent performance, the Board feels Eggers should be closer to the top of the scale for her salary range and will try to complete this move by FY90. Cox/Swaim. CHANGES IN AUTHORIZED POSITIONS: Due to the recent death of Children's Librarian Hazel Westgate and the resignation of Youth Services Coordinator Judy Kelley, some reorganization of professional librarian positions is necessary. The new Youth Services Coordinator will be a full-time member of the Children's Department and the former Senior Librarian position will be combined with ten hours of Librarian II (new in the FY89 budget) to make two part-time librarian positions. At the same time, one Library Assistant III is being upgraded to Librarian I. The. net cost of these changes will be about $5,200 less than was budgeted for the deleted positions in the FY89 budget. MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES JUNE 23, 1988 PAGE 3 Summy questioned the benefits offered in the three advertised positions and expressed a desire to cut the number of vacation days provided for the professional librarians from 22 days per year to the same number offered to all other City staff. Gelman suggested that any comparison should be with other libraries, not other departments within the City since Iowa City Public Library competes with other libraries for professional staff, not other City departments. The change in authorized- positions was approved. Cox/Pacha. Summy voted no. NOMINATING COMMITTE The Nominating Committee - Reed, Pacha, Summy and Buchanan (Chair) presented the following proposed slate of officers for FY89: President: Tom Gelman; Vice -President: Ellen Buchanan; Secretary/Treasurer: Kent Swaim. The Board approved this slate of officers. Cox/Reed. PLANNING COMMITTEE REPORT: The Planning Committee presentation was made by Carl Orgren, Director of the School of Information and Library Science at the University of Iowa. Orgren reviewed the assumptions, operating principles, and mission statement as included in the proposed plan for FY1990 through FY1994 being reviewed by the Board. He pointed out that the two primary roles in this five-year plan will be: The Young Child's Door to Learning and the Information Agency. Secondary roles will be the Popular Materials Library and the Independent Learning Center. The Committee also set administrative goals for the next five years. The objectives and tasks outlined in the plan are for the first two years only. New and revised objectives and tasks will be developed at the end of that time. Goals were not prioritized, but Objectives were prioritized under each goal. Regarding Goal 11, Orgren explained that the report recommends that a committee should be formed to prepare a long-term facilities plan. The Library Board accepted the report of the Planning ,Committee. Swaim/Reed. A public hearing on this report will be held at 7:00 p.m. on Thursday, July 28. The Board will consider adoption of the report as the five-year plan after hearing, discussing and evaluating all citizen/patron input. The Board discussed hosting a dinner for the members of the Planning Committee to show appreciation for the nine months of hard work which were required to prepare this new five-year plan. The meeting was adjourned at 5:45 p.m. Thursday, July 28, 7:00 p.m. - Public Hearing on Planning Committee report Thursday, July 28, 7:30 p.m. - Library Board of Trustees.regular meeting Both held in Meeting Room A, Public Library