HomeMy WebLinkAbout1988-07-12 Bd Comm. minutesMINUTES
PARKS AND RECREATION COMMISSION
JUNE 18, 1988
MEMBERS PRESENT: Dotson, Hesse, Hradek, Malloy, Steinbrech, Weideman,
Willis
MEMBERS ABSENT: Henry, Watson
STAFF PRESENT: Trueblood, Howell, Robinson, Thomas, Kriz
GUESTS PRESENT: Susan Horowitz, City Council Member —
FORMAL ACTION
TAKEN:
PARKS &
Willis stated in today's Iowa City Press Citizen there
RECREATION
was an interesting article by Irving Weber about the old
FOUNDATION:
twilight baseball league. Mr. Weber discovered a bank
account which originally had $30.00 to purchase supplies.
The amount has grown to $90.00+, and Mr. Weber is donating
it to the Parks and Recreation Foundation.
CHAIRMAN'S
Steinbrech asked if anyone had a conflict with next
REPORT:
month's meeting. There were no conflicts; therefore,
next month's meeting will be at 5:30 p.m., Wednesday,
July 13th.
DIRECTOR'S
Trueblood reported on the following:
REPORT:
Swimming: The sale of swim passes and punch cards, plus
daily admission to City Park and Mercer Park Aquatic
Center has been going well. Willis stated a question
had been raised to him about how a family swim pass
affects a lap swimmer, whether you need to pay two fees.
Last year's policy stated if you purchased a family pass,
one individual in the family could substitute their
individual pass, within that family pass, for a lap pass
with an additional fee. This policy was eliminated to
simplify the various swim passes available. Trueblood
stated the example given went up considerably less in
percentage, as compared to other swim passes. The option
is available whereby a person could pay the regular
admission fee during lap swimming times. Also at both
City Park and Mercer Park Aquatic Center there are
sections of the pools set aside for lap swimming during
the entire day.
I
g
ADJOURNMENT:
Master Card/VISA: The Parks and Recreation Department
started accepting Master Card and VISA on May 25, 1988.
Numerous positive comments have been received.
Park Tour: The park tour schedule was reviewed.
Moved by Willis, seconded by Hradek to adiourn.
Commissioners and staff departed for the annual tour of
parks and recreation facilities.
-2-
3tkg)
NO QUORUM
MINUTES
RIVERFRONT COMMISSION
JUNE 1, 1988 - 5:15 P.M.
SENIOR CENTER CLASSROOM
MEMBERS PRESENT: Apaydin, Bruner, Buckley, Stroh, Wachal
MEMBERS ABSENT: Hradek, Jones, Lovell, O'Brien
STAFF PRESENT: Rockwell, Michel
OTHERS PRESENT: Bill Gilpin, Lyle Seydel
CALL TO ORDER AND INTRODUCTIONS:
Vice -Chair Wachal called the meeting to order at 5:23 p.m.
REVIEW AND APPROVAL OF MINUTES OF MAY 4. 19BB:
Wachal asked if there were any questions concerning the May 4 minutes.
There were no questions or comments. No action was taken to approve the
minutes because there was not a quorum of Commission members present.
DISCUSSION OF IDYLLWILD SUBDIVISION STATUS AND RELATED FLOODPLAIN MANAGE-
MENT ORDINANCE REQUIREMENTS:
Rockwell updated the Commission on the status of the Idyllwild Subdivi-
sion. The preliminary plat had been denied by the City Council because of
a technical requirement of the Floodplain Management Ordinance. The
denial hinged on the subdivision design not providing adequate vehicle
access during a 100 -year flood to the properties in question. Rockwell
stated that the developer's attorney had sent a letter asking that the
time be extended for Council action on the final plat. To date, no
revised preliminary plat had been submitted to the City. There is a 45 -
day requirement for the approval/denial of the final plat by the Planning
and Zoning Commission, and a 60 -day limit for action by the City Council.
This limit can be extended if requested by the applicant.
Seydel stated that the City Council denied the preliminary plat because it
did not meet the requirements of the Floodplain Ordinance. He said the
ordinance states that every lot should have vehicle access during the 100 -
year flood. The Taft Speedway and Foster Road Neighborhood Group is
asking where the time clock is on the plat approval and they are willing
to challenge the ordinance. He stated the Council.has 60 days to rule on
the plan. Seydel stated that the developer had filed an appeal to the
decision in District Court on May 26, 19BB.
Seydel also explained some of the other reasons why the neighborhood group
is opposed to the development. He felt City Council needs to take action
to make sure that the land is not used for the wrong reasons. He
discussed the number of businesses that had been built downstream from the
site and how these differed from the residential uses proposed. Seydel
also stated that engineers say the water level will not rise greater than
eight -tenths of a foot, but he feels that is a significant increase. The
final concern is that if Taft Speedway is raised to meet the 100 -year
flood level, then there will be a dike effect created.
Riverfront Commission
June 1, 1988
Page 2
Gilpin discussed some of his neighborhood's concerns. Gilpin described a
scenario about what would happen if the Coralville Reservoir and the three
creeks below the dam were flooding and the threat posed if the water could
not spread out on the floodplain. Gilpin expressed concern about the
amount of traffic that would be created if more houses were built in the
proposed subdivision. He discussed the condition of Taft Speedway and
felt the road should be upgraded before any development was done in the
area.
Gilpin said that Glasgow's lawyer had stated his client's rights had been
violated. Gilpin questioned whether the rights of the -other Iowa City
residents were being considered. He felt that the ordinance should have
some kind of protection built into it. He also felt that the enforcement
of the ordinance has not been adequate to date.
Rockwell asked what the basis of the lawsuit was. Seydel stated that the
basis of the suit came on the stipulation that the defendant had violated
Section 409-15 of the Code of Iowa which requires the Council to state why
the plat was denied. Seydel stated that at the City Council meeting, it
was determined that there would be a resolution at the next Council
meeting on why the plat was disapproved.
Seydel stated that the national floodplain insurance program requires that
if the City does not enforce the floodplain ordinance, then the residents
of the City needing floodplain insurance could lose the right to purchase
that insurance. He explained that a lot used for residential purposes had
to have the first floor at least a foot above the 100 -year floodplain and
he does not know how the City will enforce this restriction for the
proposed subdivision. The ordinance also says the fill must be compacted;
however, Seydel questioned what was meant by compacted fill and how this
provision would be enforced. Seydel feels that the Riverfront Commission
should recommend to City Council that a restriction or covenant be placed
on the title to land located in the floodplain.
Wachal questioned how high an existing house would have to be raised in
order to meet the requirements of the floodplain ordinance. Seydel
discussed the height of the manhole covers in the area and the readings on
them. Any property below the 650 -foot contour line would have to be
raised. Seydel also questioned the accuracy of the measurements on the
topographic maps that were presented. Seydel stated that almost all the
lots in question would have to be filled to raise the lots out of the 100 -
year floodplain. Seydel also questioned the credibility of the developer
himself based on previous projects he had completed and worked on.
Apaydin asked what would happen if Glasgow does raise the lots to meet the
requirements of the floodplain ordinance. Seydel felt that nothing could
be done to stop Glasgow but he still questioned who would pay for the
raising of Taft Speedway Road and the problems created by the dike effect.
Wachal felt the dike issue related to the Riverfront Commission's purview.
He thought the Commission should focus on this part of the subdivision
proposal. Buckley questioned whether the hydraulic engineers had
addressed in their reports the problem of the dike being created by the
raising of Taft Speedway. Stroh felt that the Commission should look at
Riverfront Commission
June 1, 1988
Page 3
the properties in question. Stroh stated that if the plans did meet all
of the Ordinance requirements, the plat would most likely be approved.
Seydel cited an example where City Council had denied approval of a plat
that met all the requirements and the case was taken to court and the City
of Iowa City won in court.
Apaydin felt that filling lots to raise them out of the floodplain may not
be a good precedent to set. Wachal thought that one way to proceed was to
consider the desirability/undesirability of the dike effect as a policy
issue. Stroh stated that Jones wanted to clarify some of the things in
the Ordinance, but that these recommendations would not havrany effect on
the present situation. The Idyllwild Subdivision application had never
been officially referred to the Commission for review. Rockwell stated
that Don Schmeiser, PPD Director, had seen the request to the City Manager
on timely referrals of projects impacting the river to the Riverfront
Commission and had strongly concurred. Schmeiser felt the Commission's
review was needed beyond the riverfront and river corridor boundaries. It
should extend to floodplain areas, particularly those areas addressed in
the 1979 Iowa River Corridor Study.
Apaydin suggested that the members of the Riverfront Commission meet to
view the site in question. Rockwell said that at a previous meeting, the
Commission had stated that a careful look should be given to the current
floodplain ordinance to see if any modifications should be made. The
present floodplain ordinance is based on the premise that nothing should
be developed in the floodway, but that the floodway fringe area could be
fully developed. Gilpin raised the issue about the church located in the
area. He felt this use was different from the high density residential
use being proposed.
Seydel felt that the overall problem of filling the floodplain is not just
a local problem, but that it creates a problem downstream. Wachal
questioned which properties are flooded when the river comes up and floods
the City Park area. Seydel stated that the area north of Taft Speedway
fills up first.
Members of the Riverfront Commission agreed to a meeting set for Friday,
June 10 at 12:00 noon. The meeting place was scheduled to be at the
parking lot located at the southwest corner of the Taft Speedway and
Dubuque Street intersection.
Gilpin commented that the Commission was doing a fine job with its bank
stabilization efforts. He had noted several riverfront property owners
putting the erosion control information the Commission had distributed to
practical use.
Gilpin also noted that when he had served on the Riverfront Commission,
$200,000 has been allocated in CDBG funding for recreational riverfront
development projects, such as a river corridor trail. This $200,000 was
"borrowed" for urban renewal use and never paid back to the Commission.
Gilpin stated that $75,000 in CDBG monies had been used to construct
improvements, including a boat ramp, in Sturgis Ferry Park. He recom-
mended that the Riverfront Commission should request that at least
Riverfront Commission
June 1, 1988
Page 4
$125,000 be returned upon sale of the urban renewal parcel next to the
Holiday Inn in downtown Iowa City.
LEVEL OF INVOLVEMENT IN STATE-WIDE "RIVER CITY" ACTIVITIES:
Rockwell briefed the Commission on the level of involvement expended by
staff and Commission members to implement the 1988 River City Conference
in Marshalltown. Wachal felt that Rockwell's involvement took time away
from other things for which the Commission may have a higher priority.
Buckley felt that the responsibility could be passed on to other Commis-
sions and organizations along with some program suggestions. Rockwell
stated that a benefit of the meeting was the contact made, especially with
groups like the Iowa Natural Heritage Foundation and the Iowa Department
of Natural Resources, which could serve as funding and technical assis-
tance resources to the Commission on future projects.
DISCUSSION OF ENVIRONMENTAL SCOPE OF COMMISSION'S ACTIVITIES:
Wachal stated that he felt some concern that the Riverfront Commission was
limited to river -related issues, and could not address issues concerning
the overall environment. Wachal felt that when the Urban Environment Ad
Hoc Committee was eliminated, there was no City committee left that dealt
directly with overall environment, -.1 issues. Buckley questioned how long
the group had been together and what they had accomplished. Wachal stated
that the group had recommended a number of environmental guidelines and
policies to Council concerning preservation of natural features, vistas,
etc. Buckley asked why the committee had disbanded. Rockwell stated that
the group had fulfilled their charge from Council. Wachal hoped that some
of the environmental concerns could be dealt with on a more permanent
basis. Rockwell stated that Council had directed staff to draft a grading
ordinance and an entrance overlay zone ordinance. Stroh felt that the
word environment was part of the Riverfront Commission's charter. Buckley
felt that the Commission should state that in our work, it has come to our
attention that a number of important issues outside of the purview of the
Riverfront Commission are not being addressed and that the Commissioners
felt that the environmental committee should be reconvened on an ongoing
basis. Wachal agreed and stressed that this should not be taken to imply
that the Riverfront Commission should expand. However, some form of
commission should be created to consider overall environmental concerns.
COMMISSIONERS' REPORTS:
Sturgis Ferry Park. Wachal stated he had inspected the tree trimming that
had been done by Project GREEN in Sturgis Ferry Park. He felt that the
area looked a lot better.
FishingAccess. Rockwell said the fishing access issue had been referred
back to the staff for further investigation and then a report back to
Council. Rockwell had also requested an intern's time this summer to
determine who owns the property and what kind of improvements need to be
made. Rockwell stated that fishermen wanted access to the property, park
benches and a walking path. Stroh talked about extending this walkway,
putting in park benches and some riprap along the banks. Apaydin asked
Riverfront Commission
June 1, 1988
Page 5
questions concerning who does the planning and the cost estimates for such
projects. Rockwell responded that the staff does.
Outfall Pipe. Rockwell presented and explained using a topographic map
where the new sewage treatment plant and the outfall pipe into the river
were projected to be located. It was shown that the pipe dumps out more
than one-quarter of a mile up river from the nearest residence. The pipe
is located away from a number of larger residential areas along the river.
University Laser Plant. Buckley asked if the location of the laser plant
was out of the floodplain. Stroh confirmed that the pl-ent was 30 feet
from the bank and above the 100 -year floodplain.
Trail Funding. Bruner was able to talk to a few Johnson County Conserva-
tion Board members. A major point that was brought up involved the Iowa
Department of Transportation set aside of $2 million for trail development
in the state. Currently there is a push to extend the Cedar Valley Trail
down to Burlington and possibly a connection could be made with this
development. Rockwell thought that part of the extension of the trail
would go through the Coralville Reservoir area controlled by the U.S. Army
Corps of Engineers.
It was suggested that the Trail Committee meet again. Stroh felt that
engineers need to look at the information on the trail plan to give the
committee something more definite to work from. Rockwell suggested that
the committee members consider scheduling walks of the proposed areas to
get a better understanding of the actual topography.
Buckley asked if there were any guidelines by the Department of Transpor-
tation concerning the funding for river trails. Members felt that no
guidelines had been developed yet. Stroh stated that the Cedar Valley
Nature Trail had not been cheap to develop. He said it had required
approximately $800,000 and most of this money was for property acquisi-
tion. Bruner felt that any proposal with good substance would be
considered because in all probability not many applications would be
submitted in time for the first rounds of funding.
ADJOURNMENT:
Wachal declared the meeting adjourned at 6:51 p.m.
Minutes respectfully submitted by Greg Michel.
MINUTES
DRAFT
PLANNING 8 ZONING COMMISSION
FORMAL MEETING
JUNE 16, 1988 - 7:30 P.M.
CIVIC CENTER COUNCIL CHAMBERS
MEMBERS PRESENT: Clark, Cook, Cooper, Dierks, Hebert, Scott
MEMBERS ABSENT: Wallace
STAFF PRESENT: Beagle, Boyle, Moen, Kritz
1. Recommend approval of a request submitted by Patrick J. Greene to
rezone property located on the south side of Lower Muscatine Road
between DeForest Avenue and Sycamore Street from RS -5 to RS -8. (Z-
8807)
2. Set a public hearing for July 7, 1988, on an amendment to the 1983
Comprehensive Plan Update to change the designation of a 7.34 acre
tract located at the northeast quadrant of the Mormon Trek Boulevard
and Benton Street intersection from Residential: 2-8 dwelling units
per acre to Office Commercial.
3. Recommend approval of a request submitted by Southgate Development
Company, Inc., for approval of a preliminary plat for Lots 9, 10, and
11, Block 1, Braverman Center, and approval of a final plat for Lot
9, Block 1, Braverman Center, a 1.10 acre lot located near the
intersection of Southgate Avenue and Keokuk Street. (S-8820)
4. Recommend approval of a request submitted by Benjamin Chait for
vacation of an approximate 19 foot by 47 foot portion of Maiden Lane
between the south right-of-way line of Harrison Street and Ralston
Creek. (Z-8803)
S. Recommend denial of a request submitted by Benjamin Chait to vacate
the approximate 80 foot by 47 foot Harrison Street/Maiden Lane
intersection. .
6. Recommend denial of a request submitted by the City of Iowa City for
a Conditional Use Permit to establish a law enforcement firearms
training facility on a 5.66 acre tract located west of Iowa City
immediately north of the Iowa City Landfill. (CU -8801)
7. Recommend approval of a request submitted by Arie Kroeze for a
Conditional Use Permit to allow a storage building to be placed on
the grounds of the Pleasant Valley Golf Course located approximately
1.5 miles south of Iowa City. (CU -8602A)
PUBLIC DISCUSSION OF ANY ITEM
There was no public discussion.
MINUTES
PLANNING h ZONING COMMISSION
FORMAL MEETING
JUNE 16, 1988
PAGE 2
CONSIDERATION OF THE MINUTES OF MAY la- loan:
Dierks moved to approve the minutes of May 19, 1988. Hebert seconded the
motion. The motion carried 6-0.
ZONING ITEMS:
Z-8807. Public discussion of a request submitted by Patrick J.
Greene to rezone property located on the sduth side of Lower
Muscatine Road between Deforest Avenue and Sycamore Street from RS -5
to RS -8. The property addresses are 1807, 1809, 1813, 1819, 1825 and
1831 Lower Muscatine Road. (45 -day limitation period: June 16,
1988.)
Moen reported that there was no new information concerning this item,
but reviewed for the Commission that the purpose of this request is
to allow duplexes in an area presently used for single-family
housing. Moen pointed out that staff recommends denial of this
request. A petition of affected property owners has been distributed
and indicates that four of the six property owners are in favor of
this rezoning.
Dierks asked whether each of the homeowners on this petition is aware
of whether his/her lot is large enough to accommodate duplex
constructionMoen replied that properties at 1807, 1813 and 1831
Lower Muscatine Road are large enough to convert to duplexes and that
letters were sent to each property owner advising him/her of lot size
restrictions for duplex development in the RS -8 zone.
Pat Greene, Rural Route 2, Oxford (applicant), commented that he had
called the two people who did not sign the petition and both were in
favor of the rezoning. Greene also presented information to the
Commission pertaining to traffic counts that he took at two nearby
intersections in order to quantify traffic volumes in the area.
Scott asked what houses of those affected by this item are owner -
occupied. Moen replied that three out of five single-family homes in
the area under construction are owner -occupied.
Clark moved to approve Item Z-8807. Cooper seconded the motion.
Dierks stated that she was initially opposed to this rezoning, but
when considering that commercial activities are across the street,
duplexes in this area could act as a buffer for single-family
residences beyond. Hebert commented that he will vote against this
item and is concerned about spot zoning in that by approving this
rezoning, more cases will come before this Commission requesting
similar spot zoning.
MINUTES
PLANNING 8 ZONING COMMISSION
FORMAL MEETING
JUNE 16, 1988
PAGE 3
The motion was carried 4-2, Hebert and Cooper voting nay.
Consider setting a public hearing for July 7, 1988, on an amendment
to the 1983 Comprehensive Plan Update to change the land use
classification of a 7.34 acre tract located at the northeast quadrant
of Mormon Trek Boulevard and Benton Street intersection from
Residential: 2-8 Dwelling Units per Acre to Office Commercial.
Beagle reported that this item is related Item Z-8808 to rezone the
subject tract from RS -S to CO -1 and would set a public hearing on the
amendment for July 7.
Dierks moved to set a public hearing for July 7, 1988, on an
amendment to the 1983 Comprehensive Plan Update. Hebert seconded the
motion. The motion carried 5-1, Cooper voting nay.
Z-8808. Public discussion of a request submitted by William Happel
to rezone a 7.34 acre parcel located at the northeast quadrant of
Mormon Trek Boulevard and Benton Street intersection from RS -5 to CO -
1. (45 -day limitation period: June 27, 1988.)
Beagle reviewed the June 16, 1988, staff report. Beagle also stated
that the proposed rezoning represents a shift in development policy
from what is identified in the 1978 Comprehensive Plan. On a broad
scale the land use policies of the Comprehensive Plan designates the
west side of Iowa City as an area best suited for residential
development. The Comprehensive Plan also took into consideration the
commercial needs of this residential area and designated neighborhood
convenience center on the west side of Mormon Trek Boulevard zoned
CN -1. The proposed Comprehensive Plan amendment does not take into
consideration the residential character of this area by allowing the
establishment of office -commercial uses which are intended to serve
the community as a whole and will draw upon a population and traffic
that is not from the surrounding neighborhoods.
On a more finite scale, the proposed rezoning is not consistent with
the low-density residential development land use encouraged on the
east side of Mormon Trek Boulevard.
Beagle said conditions in the neighborhood from a land use
perspective have not dramatically changed since the adoption of
either the 1978 or 1983 Comprehensive Plans which designated the area
east of Mormon Trek Boulevard for low-density residential land use.
Despite the fact that this area is framed by three major
thoroughfares (Benton Street, Mormon Trek Boulevard, and Melrose
Avenue) and by medium- to high-density residential development west
of Mormon Trek Boulevard and east of Westgate Avenue, Beagle said
this area has and continues to develop successfully for low-density
single-family residential land use. In addition, the current RS -5
designation of the property enhances and/or supports the land use
policies of the Comprehensive Plan which are designed to maximize
MINUTES
PLANNING 6 ZONING COMMISSION
FORMAL MEETING
JUNE 16, 1988
PAGE 4
compatibility with existing land uses, and conserve the value of
surrounding properties. Also, the Zoning Ordinance permits
development flexibility through an OPDH zone which permits
development sensitive to surrounding land uses.
At the June 13, 1988, informal meeting, the Commission requested
staff to identify those areas on the west side of Iowa City that are
currently zoned to accommodate commercial office development. Beagle
said much of West Side Park, located at. the Mormon Trek
Boulevard/Highway 1 intersection and zoned CI -1, remains to be
developed. Only the western half of the street system within this
subdivision has been installed with many of the adjacent lots yet to
be developed. Another undeveloped tract, approximately 6.3 acres in
size and zoned CC -2, is located north of Highway 1 and west of Miller
Avenue. Office uses are permitted as of right in both the CC -2 and
CI -1 zones. Other opportunities for office use exists within the
commercially zoned area along Highway 1, west of Riverside Drive.
At the June 13, 1988, informal meet the Commission requested
information concerning traffic impacts associated with the
development of the 20 acre tract. Beagle said the 1985 Average
Annual Daily Traffic Flow Map for this portion of Iowa City records
5,000 vehicle trips per day on Benton Street, just east of Mormon
Trek Boulevard, and 5,600 vehicle trips per day on Mormon Trek
Boulevard as measured at a point just south of Benton Street.
Continuing, Beagle said two alternative development scenarios were
used to estimate the potential trip generation associated with the
development of the 20 acre tract. Scenario I assumes development of
a 20,000 square foot medical clinic and 32 single-family detached
residential units. Scenario 2, he said, assumes development of a
conventional single-family residential subdivision consisting of 70
single-family detached residential units. Using trip generation
rates from the Institute of Traffic Engineers manual, Scenario 1 will
generate approximately 800 average vehicle trips per weekday and
Scenario 2 will generate approximately 700 vehicle trips per day.
Beagle said that the trip generation rates should not be interpreted
too literally. They are generalized factors which provide a guide
for estimation but should be adjusted for local characteristics, such
as higher than average pedestrian or transit travel. Jeff Davidson,
Transportation Planner, had considered the two scenarios to be
roughly equal on potential trip generation, said Beagle.
Benton Street and Mormon Trek Boulevard, including their
intersection, were the subject of recent traffic studies completed by
the Johnson County Council of Governments Transportation Planning
Division. Beagle said it was the conclusion of the Benton Street
Corridor Analysis that the present capacity and level of service of
the Benton Street/Mormon Trek Boulevard intersection was adequate for
both existing and projected development within the Benton Street
MINUTES
PLANNING & ZONING COMMISSION
FORMAL MEETING
JUNE 16, 1988
PAGE 5
Corridor. The development of the subject tract was taken into
consideration for making estimated traffic projections. Beagle said
the Benton Street/Mormon Trek Boulevard intersection should have
adequate capacity regardless of the development scenario considered.
Full separation of turning movements (left -turn bays) will allow
maximum efficiency of traffic movement at the intersection.
Cook ces
e the
ubect
parcelisasked drezoneCO-I, it would r there is yin sfact ndevelop a asocs
amedi aloffice
use. Beagle replied that no, any new permitted 'use in the CO -I Zone
would be allowed. Cook asked whether restrictive covenants could be
applied so that only a medical office use could be established on
this site. Beagle explained that the City has the authority to enter
into an agreement with the applicant to mitigate any negative impacts
associateot have any
authoritydtoienforce anth any yy private reercial istrictice vebcobut venants. would n conditional
use zoning articula t woulreinst nceewhereo a medicalossibl. Coaskedw clinic adversely
hether staff was
aware of anyy p
affected residential property values. Beagle replied that no, he was
not aware of any specific instance. Cook asked whether most of the
land adjacent to Mormon Trek Boulevard was zoned for commercial.
Beagle replied that approximately seven acres is zoned CN -1 which is
a lower intensity use than CO -1. Clark asked about the specifics on
the traffic generation figures. Beagle explained the procedure used
for the calculations of the projections. Cook asked staff what the
relevant policy was concerning the use of buffer techniques to
minimize conflicts between adjacent incompatible land uses. Beagle
aslained that residential, the and doeshensive of encouraan ge the use of sioned a commerciialrea developing
at this location that would conflict with adjacent residential uses
and require buffering. Neighborhood commercial land use was provided
for sain
therenisonot a need rder to rin this ve hcase form buffer gainstelessborhood ds anconcludd byintense
land uses.
Joseph Joynt, 827 Spencer Drive, stated he was the designated
representative of neighbors opposed to the rezoning. Joynt stated
that he will respond to the developer's arguments for rezoning this
subject parcel as stated in a memorandum addressed to the Commission
dated May 31, 1988.
1. A buffer area is needed along Mormon Trek as it will not support
higher priced homes directly across from a CN -1 and PDH -12 zoning.
Joyandnadded thatdothert areasoinTrek
town are similarlylbserve as a buffer
uffered from higher
intensity uses.
3. Since 1983, the Comprehensive Plan adoption, the area around Spencer
Drive around Keswickloand aed nto a high higher
ensityriced RS 5 neighborhood
t
leave the existing
MINUTES
PLANNING b ZONING COMMISSION
FORMAL MEETING
JUNE 16, 1988
PAGE 6
Spencer Drive area an island. Joynt responded to that argument by
saying that if an island is to be created, it makes sense to have the
neighboring zonings be similar to RS -5 rather than dissimilar as CO -1
is.
4. The existing apartments and condominiums to the west have lowered in
value. Joynt stated that it does not seem to be a valid argument for
changing the Comprehensive Plan.
S. The CN -1 area to the west will be developed retial with high traffic
volumes and with the now developed PDH -12 and RM -12 high density
zoning, a buffer of some kind is appropriate east of Mormon Trek.
Joynt replied that if a buffer is needed, why is the developer only
developing the southeast side; shouldn't a buffer extend along the
site's entire length of Mormon Trek Boulevard.
6. We question whether high density residential is the answer for this
buffer area due to the potential high traffic from retail commercial,
and high-density residential that has already lost value in the last
few years. Joynt replied that the Comprehensive Plan anticipated RS -
5 zoning and staff indicated that traffic volumes would be similar
but two additional intersections do not seem to be desirable.
7. It is our belief that the CO -1 zoning with restrictions is the best
possible use for this parcel and allows developers the opportunity to
keep existing residential as compatible with the existing bordering
houses. Joynt replied that this does not make sense as residential
is the best land use given the surrounding land uses and CO -I is
incompatible with existing RS -5 and the city park nearby. Joynt
concluded by saying that he does not believe that the proposed
rezoning is appropriate for the existing land use in the area because
of the health, safety and general welfare considerations and the
location of nearby residential neighborhoods and the public park.
Bill Happel, Iowa City, stated that he feels that a total view of the
19.1 acres is necessary to see how CO -1 is appropriate. Happel
stated that he does intend to follow with a 32 -lot, RS -5 development
if CO -1 rezoning is approved. Happel reviewed what he feels are
arguments for amending the Comprehensive Plan.
A buffer area is needed along Mormon Trek as it will not support
higher priced homes directly across from CN -1 and PDH -12 zoning.
Happel explained that the opponents refer to Benton Street and Mormon
Trek Boulevard as providing a buffer between high density residential
and commercial and lower density single-family use when, in fact,
these streets escalate the need for a buffer zone. Happel pointed
out that the 1983 average daily traffic flow for Mormon Trek was
10,200 vehicles and Benton has 5,000 vehicles and that these traffic
flows are very high in comparison to other already heavily developed
commercial areas such as Muscatine and First Avenue - 10,600, Lower
MINUTES
PLANNING 6 ZONING COMMISSION
FORMAL MEETING
JUNE 16, 1988
PAGE 7
Muscatine and Sycamore - 10,200, and Rochester and First Avenue -
4,700. Happel went on and said that the opponents refer to the north
end of this 19.1 -acre parcel that is not buffered from Mormon Trek.
In the usual sense Happel agrees, but in common sense we have
attempted with the larger, irregular shaped lots that were designed
to not only buffer but also keep the existing neighborhood character.
Since 1983, the Comprehensive Plan adoption, the area around Spencer
Drive has developed into a higher priced neighborhood than the area
around Keswick and a high density RS -5 would leave the existing
Spencer Drive area an island. Happel explained that he agrees with
the opponents that the northerly 12 acres is a well -conceived
development that is consistent with the existing neighborhood.
Happel pointed out that they attempted to keep the character of the
neighborhood by providing for larger, irregular lots along Mormon
Trek.
4. The existing apartments and condominiums to the west have lowered in
value. Happel explained that the opponents argue market factors are
not valid considerations to change a comprehensive plan and staff is
in agreement. Happel stated that he believes that the current market
value of these developments do have a bearing upon the placement of
RS -5 zoning adjacent to devaluating multi -family properties. Happel
commented that staff and the opponents have proposed PDH -5 zoning as
an alternative, however, Happel does not agree with this as he does
not see the reason to continue the development of this type of multi-
family residences when they already are losing value. Happel
continued and said that he does not feel PDH -8 or PDH -5 is
appropriate for 7.4 acres given the market conditions for townhouses.
Happel also pointed out that this office complex will be well
maintained and cared for and will be aesthetically an improvement at
this corner.
5. The CN -1 area .to the west will be developed retail with high traffic
volume and with the now developed PDH -12 and RM -12 high density
zoning, a buffer of some kind is appropriate east of Mormon Trek.
Happel explained that Mormon Trek Boulevard does not serve as a
buffer but is a large part of the problem and that if a home owner
were to purchase a lot along Mormon Trek Boulevard, he would not
build the same type of home or as expensive as someone with a lot
further away.
It is our belief that the CO -I zoning with restrictions is the best
possible use for this parcel and allows developers the opportunity to
keep residential as compatible with the existing bordering houses.
Happel explained that they have covered this in previous responses in
regard to the economic alternatives of possible multi -family housing.
Happel explained that they did not mean to threaten in regard to tiny
lots and compacted houses; rather, it was a statement of fact and
MINUTES
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FORMAL MEETING
JUNE 16, 1988
PAGE 8
that is the best alternative and in all probability will be developed
in a manner permitted by RS -5 zoning in regard to minimum lot sized.
B. A change in the development policy for the west side is needed to
permit office development. Happel explained that he believes it is a
standard policy for all comprehensive plans to be reviewed every two
years. The intent was not for the comprehensive plan—to be etched in
stone but only a guideline, subject to change.
Happel continued with responses to arguments favoring no change in
the Comprehensive Plan.
1. Development policy for this land should encourage its use as single-
family residential because there are very few undeveloped single-
family residential areas on the west side. Happel stated that he
agreed that there is a need for single-family residential housing but
questioned and is concerned about what kind of single-family
residential is needed. Both RS -5 and RS -8 are possible developments
but may not be in the best interest of the existing neighborhood.
Happel explained that it is very difficult for a developer to retain
the present character of the adjacent single-family neighborhoods
when you are bordered by high traffic streets such as Mormon Trek and
Benton.
There is adequate commercial -type zoning, CN -1, to serve the
commercial neighborhood needs. Happel stated that he agreed. We are
not asking for additional CN -1 zoning. In summary, Happel stated
that he believes that at best the Comprehensive Plan is an educated
guess and does need revising to correspond with changing conditions
and market factors to best utilize the land available for develop-
ment. Happel continued and said that staff opposed the amendment to
the Comprehensive Plan as being contrary to the land use policies for
the area by permitting commercial development incompatible with the
low density residential character of the neighborhood east of Mormon
Trek Boulevard. Happel stated that rather, the 19.1 acre parcel of
land should be looked at separately from all other developments on
the east side of Mormon Trek Boulevard as this parcel is contiguous
with the high density CN -1, RM -12, and PDH -12 zoned areas west of
Mormon Trek Boulevard. All other parcels on the east side of Mormon
Trek Boulevard have a higher density PDH -8 or RS -8 than the 19.1 acre
parcel in question. Happel stated that this should not be spot
zoning or contrary to the land use policies if you look to the west
and not only to the east. Happel stated that he believes the staff
has focused their attention to the east and has not given due
consideration that the 19.1 acre parcel is not the same as the
development on Spencer to the east and MacBride to the north.
Dr. Yang Ahn, Cedar Rapids, Iowa, stated that there are 20 similar
clinics in Iowa as well as one in Cedar Rapids. Ahn stated that this
clinic would be able to provide primary health care at a lower cost
MINUTES
PLANNING b ZONING COMMISSION
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JUNE 16, 1988
PAGE 9
and that in five years he projects that there would be approximately
150 patients per day using the facility. Ahn stated that he has no
intention on renting out any office space for any other use than his
medical clinic. Ahn commented that he has looked at other areas in
Iowa City but really feels that the proposed site is the best for his
operation.
Clark asked what Dr. Ahn's marketing strategy was for his clinics.
Dr. Ahn stated that he looks for a residential location with two busy
streets. Clark asked whether all of Dr. Ahn's clinics were located
in residential areas. Dr. Ahn replied his clinic on the west side of
Cedar Rapids is located in a commercial area. Continuing, Dr. Ahn
described how two-thirds of clinics are located in commercial areas
but that the current trend is to establish offices in residential
areas. Cook asked Dr. Ahn whether he considered this a neighborhood
or regional clinic. Dr. Ahn replied that a clinic of this type tends
to draw from approximately a two mile radius and continued saying
that his other clinics are not for high profit and that the doctors
make a good living but a large percentage of the revenues go back
into the facility. Dierks asked whether Dr. Ahn intended to operate
the clinic 24 hours. Dr. Ahn replied no, they do not and that the
hours of operation will be from 8:00 a.m. to 8:00 p.m.
Sam Kuperman, 2138 Leonard Circle, presented a petition containing 32
signatures opposed to the rezoning request. Kuperman said that he
was unhappy with the proposed rezoning as the neighborhood is
currently very quiet and is conveniently located to schools,
hospitals and parks. Kuperman also commented that this neighborhood
was considered stable until the current proposal was made and that
the proposal has divided the neighborhood. Kuperman felt that the
rezoning will destroy the peace and quiet of the neighborhood, will
disturb the traffic flow and will cause increases in risk to school
children walking to school and requested the Planning and Zoning
Commission recommend denial for this rezoning.
Terry A. Boekholf, 801 Spencer Drive, stated she feels that the
overall view is important when considering whether to change the
Comprehensive Plan and stated that the proposal is a well designed
and beautiful development and is compatible with the existing
development in the area. Boekholf doesn't feel there is enough CO -1
zoning on the west side and feels that from a taxpayer's standpoint,
this represents an addition to the tax rolls and would like to see
the convenience of a medical clinic on the west side.
Glenna Fry, 2110 Slagle Circle, asked the Commissioners whether they
would buy a house across from a Quik Trip and second, whether they
have ever experienced the problems of development near small creeks.
Sally Grenz, 2129 Slagle Circle, stated that she was in favor of the
proposed rezoning and feels that Benton and Mormon Trek are not
MINUTES
PLANNING 6 ZONING COMMISSION
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JUNE 16, 1988
PAGE 10
adequate buffers. Grenz is opposed to the alternative such as PDH -8
or PDN -5 and feels that the proposed medical clinic will shed light
on that dark corner during the summertime.
Bill Nhisler, 735 Spencer Drive, stated he is in favor of the
proposed medical clinic. He would prefer a similar type of
development in terms of lot size to existing residential development
but does not feel that is economically feasible. Mhisler stated that
he feels that his proposal represents the best alternative in terms
of consistency with the existing residential development.
Sally Orr, 2141 Slagle Circle, stated that she would like to see
similar development to existing residential lots in the area because
she does not feel there are enough residential lots available on the
west side similar in size to her own. Orr stated that there are
other areas open to commercial uses and so it need not be at the
proposed site.
Larry Schnittjer, MMS Consultants, stated that the 7.4 acres proposed
to be rezoned CO -1 is actually small considering what area is
actually buildable. This is a neighborhood medical clinic and would
actually support the CN -1 uses across Mormon Trek.
The Commission received a waiver from Bill Happel to extend the 45 -
day limitation period to July 7, 1988. Cooper moved to defer item
Z-8808 to the Planning and Zoning Commission formal meeting on July
7, 1988. Cook seconded the motion. The motion carried 6-0.
DEVELOPMENT ITEMS:
1. 5-8818. Public discussion of a request submitted by Jim Glasgow
Construction Company for 'approval of a final plat for Idyllwild on
the Mater, a 20.8 acre, 60 -lot residential subdivision. (45 -day
limitation period: July 21, 1988 - Deferral Requested.)
Beagle distributed a letter from the applicant requesting deferral to
the meeting of July 21. Beagle stated staff recommends deferral.
Hebert moved to defer item 5-8818 to the Planning and Zoning
Commission meeting of July 21, 1988. Cook seconded the notion. The
motion carried 5-0, Cooper temporarily absent.
S-8820. Public discussion of a request submitted by Southgate
Development Company, Inc., for approval of a preliminary plat for
Lots 9, 10 and 11, Block 1, Braverman Center, and approval of a final
plat for Lot 9, Block 1, Braverman Center, a 1.10 acre lot located
near the intersection of Southgate Avenue and Keokuk Street. (45 -day
limitation period: June 27, 1988.)
Beagle reviewed the June 16, 1988, staff report.
MINUTES
PLANNING b ZONING COMMISSION
FORMAL MEETING
JUNE 16, 1988
PAGE 11
Clark moved to approve the preliminary plat for Lots 9, 10, and 11,
Block 1, Braverman Center. Hebert seconded the motion. The motion
carried 5-0, Cooper temporarily absent. Hebert moved to approve the
final plat for Lot 9, Block 1, Braverman Center, subject to approval
of legal papers. Cook seconded the motion. The motion carried 5-0,
Cooper temporarily absent. _
RM1:11k1i;1#1�
1. V-8802. Public discussion of a request submitted by John R.
Rummelhart, Jr. for vacation and disposition of a portion of Maiden
Lane between Court Street and the north right-of-way line of Harrison
Street.
Moen reviewed the June 16, 1988, staff report.
John Rummelhart, Jr., 204 Mclean, stated he wished to buy the Vogel
property and clean up the area. Rummelhart would like to see a
permanent access easement if all other property owners would agree to
it, although the alternative of an alley would be acceptable.
Rummelhart commented that in terms of parking, a fair consensus of
the owners feel that they could do better in enforcement than
presently done by the City. Rummelhart pointed out that while Maiden
Lane is designated a street, it is not currently treated as such in
terms of its use or maintenance by the City. Rummelhart also pointed
out that no owners would lose access to the rear of their property if
the street was designated a 20 foot wide alley.
Paul Dunlap, P.O. Box 2116, Iowa City, stated that his property would
be landlocked if Maiden Lane were closed and is concerned and
confused by the alternative to change Maiden Lane from a street to an
alley. Dunlap also said that he was concerned about controlling the
parking on Maiden Lane if it were changed to an alley. Cook asked
whether Mr. Dunlap would rather be able to control the alley or would
he prefer the City to control it. Dunlap replied that he would
prefer to control the parking unless there were easements over the
property for utilities.
Jim Houghten, 572 Linder Road, legal counsel for Mr. Rummelhart,
stated that they do not intend to landlock anyone and they would have
no problems if utility easements were within the 20 foot area bought
by property owners if the street was redesigned an alley. Houghten
explained why his client preferred street vacation to a special
exception application to reduce the required minimum front yard
setback.
Clark stated that he feels that the owners in this area have the
opportunity to have two street frontages so that they should be
favorable to having Maiden Lane remain a street. Scott asked whether
r
MINUTES
PLANNING 6 ZONING COMMISSION
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JUNE 16, 1988
PAGE 12
the alignment of the present buildings, if redeveloped could be
different depending on the placement of the easement lines if in fact
Maiden Lane was designated an alley and property owners purchased the
extra property. Moen replied that yes, that could happen.
Cook moved to redesignate Maiden Lane a 47 foot wide alley. Dierks
seconded the motion. —
Clark stated that he would vote against this nation because the
owners who face both streets face potential loss. Cook stated that
he feels that this will enhance the properties and will vote in favor
of the motion. Dierks stated that she agrees that this will help
promote development in this area.
The notion failed 2-4 with Dierks and Cook voting in the affirmative.
Cooper moved to defer Item Z-8802 to the July 7, 1988, meeting.
Hebert seconded the motion. The motion carried 4-2, Dierks and Cook
voting nay.
2. V-8803. Public discussion of a request submitted by Benjamin Chait
for vacation and disposition of a portion of Maiden Lane between the
north right-of-way line of Harrison Street and Ralston Creek.
Moen reviewed the June 26, 1988, staff report.
Cook moved to approve the vacation of the south 19 feet x 47 feet of
Maiden Lane located the south of Harrison Street/Maiden Lane
intersection. Dierks seconded the motion. The motion carried 6-0.
Cooper moved to deny vacation of the approximate 80 foot x 47 foot
Harrison Street/Maiden Lane intersection. Cook seconded the notion.
The motion carried 6-0.
3. CU -8801. Public discussion of a request submitted by the City of
Iowa City fora Conditional Use Permit to establish a Law Enforcement
Firearms Training Facility on a 5.66 acre tract located west of Iowa
City immediately north of the Iowa City landfill. This request is
submitted to Iowa City for review and comment pursuant to the Johnson
County Zoning Ordinance.
Beagle reviewed the June 16, 1988, staff report. Staff recommends
that the Conditional Use Permit be approved subject to the following
condition:
1. That the training facility be designed and used in accordance
with the site plan dated June 13, 1988.
2. That the 6' high chainlink fence with a three stranded barbed
wire top be erected at the time of construction.
MINUTES
PLANNING b ZONING COMMISSION
FORMAL MEETING
JUNE 16, 1988
PAGE 13
3. That the range only be in operation between the hours of 6:00
a.m. and 12:00 midnight.
4. That a trained instructor or range supervisor be present at all
times when the range is in use.
5. That firearms or ammunition will not be stored upon the
premises.
6. That the use of the facility be restricted to that of law
enforcement firearms training facility, not including tournament
shooting or public use.
7. That the use be subject to approval by the Department of Natural
Resources.
Neva Hamon, Rural Route 3, stated that the line -of -fire will be
firing to a road closer than Melrose Avenue. Hamon also stated that
when they sold the land to the City, they were told that once the
landfill was done it would become a park and said that this proposal
is not a park and will create a good deal of noise. Clark asked
Hamon who said that the Landfill would become a park. Hamon stated
that it was in the contract of sale to the City.
Mary Hebl, Route 3, Box 18, stated that currently there was enough
noise in the area from the BMX course and model airplane field and
the Landfill. Hebl stated that the shooting range will take away
some of the precious little quiet they have left, referring to the
hours of operation. In addition, Hebl was concerned about danger to
livestock in the area.
Dorothy Humphrey, Route 3, Box 16, stated that she feels that they
will be directly in line with the firing line. Humphrey stated that
she understands the need for such a facility, but does object to the
noise created by the firing range and was concerned whether it would
be opened on the weekend.
Roger D. Hurt, Route 3, Iowa City, stated his property is near the
fence of the firing range and has a substantial number of cattle that
could be spooked into stampeding by firing at night. Hurt said he
was also under the assumption that the Landfill was to become a park.
Don Slothower, Rural Route 3, Iowa City, was concerned by the way a
government agency can establish a use in an agricultural area when it
is very difficult for a property owner to do anything with their own
land. In addition, Slothower was concerned about the safety factors
and is opposed to this proposal.
MINUTES
PLANNING 6 ZONING COMMISSION
FORMAL MEETING
JUNE 16, 1988
PAGE 14
N. Krajewski, Rural Route 3, Box 16, stated that he lives in his
present residence because he wanted peace and quiet and that this
proposal would infringe on his rights. Krajewski stated that he was
concerned with safety and the hours of operation. However, he does
support the Police Department, but doesn't agree with the location
and would like to see an alternative location presented.
Deborah Rogers, Rural Route 3, Box 20, stated that she wonders why
Iowa City has to locate its facilities out in the County and that a
better location could be found given the concern for the safety of
people living in the area.
Cook moved to approve CU -8801 subject to the conditions stated on the
June 16, 1988, memo. Hebert seconded the motion. Cook stated that
he feels that there is strong opposition to this proposal and feels
that a better site could indeed be found and will vote against it.
Cooper stated that he will vote against this item. Dierks stated
that the Commission did not get the full picture until tonight and
that a different site needs to be found. Hebert stated that he is
not concerned about the safety aspect as everyone using the facility
would be a trained law enforcement person, but is concerned with the
noise and feels that a better place could be found for this facility.
Scott stated he objects to the berm heights as being too low from a
sound standpoint, hours of operation, duration of noise, direction of
firing and the neighbors have been through enough with the Landfill.
The motion was defeated 0-6. Cook moved to recommend denial of CU -
8801. Hebert seconded the motion. The motion carried 6-0.
CU -8602A. Public discussion of a request submitted by Arie Kroeze
for a Conditional Use Permit to allow a storage building to be placed
on the grounds of the Pleasant Valley Golf Course located
approximately 1.5 miles south of Iowa City. This request is
submitted to Iowa City for review and comment pursuant to the Johnson
County Zoning .Ordinance.
Beagle reviewed the June 16, 1988, staff report.
Cook moved to recommend approval of CU -8602A to allow a storage
building to be placed on the grounds of the Pleasant Valley Golf
Course subject to the revising of the plot plan to identify screening
and the setback of the building from the west property line. Hebert
seconded the motion. The motion carried 6-0.
There was no additional Commission information.
Cook moved to adjourn the Planning and Zoning Commission meeting. Dierks
seconded the motion. The motion carried 6-0.
MINUTES
PLANNING S ZONING COMMISSION
FORMAL MEETING
JUNE 16, 1988
PAGE 15
The meeting adjourned at 12:10 a.m.
Approved by:
Kenneth Cooper, Secretary
MINUTES
IOWA CITY PUBLIC LIBRARY
BOARD OF TRUSTEES
REGULAR MEETING
JUNE 23, 1988 - 4:00 P.M.
ADMINISTRATIVE CONFERENCE ROOM
MEMBERS PRESENT: Cox, Gelman, Pacha, Reed, Summy, Swaim, Willis
MEMBERS ABSENT: Buchanan, Drum
STAFF PRESENT: Eggers, Craig, Jehle, Forsythe, Penick, Spaziani
OTHERS PRESENT: Planning Committee Members: Mary Parden, Carl Orgren,
Suzanne Richerson, Rebecca Reiter•
FRIENDS Board Member: Ellie Densen
University of Iowa student for assignment
CALL TO ORDER:
Vice -President Willis called the meeting to order at 4:05 p.m.
MINUTES AND DISBURSEMENTS:
The minutes of the regular meeting of May 26, 1988, were approved.
Reed/Gelman. The library disbursements for May, 1988 were approved.
Cox/Gelman.
DIRECTOR'S REPORT:
1. The special event to honor former children's librarian, Hazel
Westgate's contributions to the library and the City on Sunday, June
19, in the library was attended by 65-75 people. Buchanan, Eggers,
other staff members and the public reminisced about how Hazel had
touched their lives. Following the program, refreshments were served
in the Children's Room where Westgate's collectibles and original
rugs were on display. Three local businesses contributed gifts in-
kind for the event. The Board will discuss a permanent memorial to
Westgate at the July meeting.
2. The CLSI computer maintenance restructuring proposal will save the
library $13,000 over the next three-year period. Funds for FY89 will
come from the following sources: $10,000 as a carryover from FY88;
the budgeted amount for FY89 and a $20,000 loan from the Library
Foundation. The Board approved this proposal. Gelman/Cox.
3. Eggers has been appointed to a NEH review panel for 1988 Challenge
grants and will be in Washington in late July to assist in the
selection of NEH grant recipients for the current year.
4. Discussion regarding reopening the library on three minor holidays
will be held at the July meeting.
1
1
MINUTES
IOWA CITY PUBLIC LIBRARY
BOARD OF TRUSTEES
JUNE 23, 1988
PAGE 2
ICE -PRESIDENT'S REPORT:
1. Willis announced the following Board appointments to the Foundation
Board: Ted Pacha, Gary Reed, Charles Drum and the FY89 Library Board
President (to be announced by the Nominating Committee later in the
meeting).
FRIENDS REPORT:
j Densen reported that she and Spaziani are working on the "Let's Talk About
It" book review series for next spring. The focus will be mystery books
and both David Morell and Max Collins will be leading discussions. Densen
and Spaziani reported that the FRIENDS literary tour of England was a huge
success. Spaziani and Eggers participated along with 15 others. There is
talk of making this an annual event.
I
In addition to the FY89 gift of $11,500 to the library for materials and
equipment, the FRIENDS have pledged an additional $5,000 to the Endowment
Fund for the Challenge Grant. They have already given $5,000.
FOUNDATION REPORT:
Forsythe announced that Russ Schmeiser is the new Foundation Board
President effective July 1st. Forsythe reviewed the growth of the
Foundation in terms of receipts and number of donors over the past six
years. This past year, the Foundation received over $294,000 and now has
1,382 donors.
DIRECTOR'S SALARY:
Cox reported that she, Gelman and Swaim had met to review and discuss the
Director's FY89 salary. The Committee recommends the maximum increase
allowed by the City's guidelines - 8%, or an increase for FY89 of $3,547.
After 14 years of excellent performance, the Board feels Eggers should be
closer to the top of the scale for her salary range and will try to
complete this move by FY90. Cox/Swaim.
CHANGES IN AUTHORIZED POSITIONS:
Due to the recent death of Children's Librarian Hazel Westgate and the
resignation of Youth Services Coordinator Judy Kelley, some reorganization
of professional librarian positions is necessary.
The new Youth Services Coordinator will be a full-time member of the
Children's Department and the former Senior Librarian position will be
combined with ten hours of Librarian II (new in the FY89 budget) to make
two part-time librarian positions. At the same time, one Library
Assistant III is being upgraded to Librarian I. The. net cost of these
changes will be about $5,200 less than was budgeted for the deleted
positions in the FY89 budget.
MINUTES
IOWA CITY PUBLIC LIBRARY
BOARD OF TRUSTEES
JUNE 23, 1988
PAGE 3
Summy questioned the benefits offered in the three advertised positions
and expressed a desire to cut the number of vacation days provided for the
professional librarians from 22 days per year to the same number offered
to all other City staff. Gelman suggested that any comparison should be
with other libraries, not other departments within the City since Iowa
City Public Library competes with other libraries for professional staff,
not other City departments. The change in authorized- positions was
approved. Cox/Pacha. Summy voted no.
NOMINATING COMMITTE
The Nominating Committee - Reed, Pacha, Summy and Buchanan (Chair)
presented the following proposed slate of officers for FY89: President:
Tom Gelman; Vice -President: Ellen Buchanan; Secretary/Treasurer: Kent
Swaim. The Board approved this slate of officers. Cox/Reed.
PLANNING COMMITTEE REPORT:
The Planning Committee presentation was made by Carl Orgren, Director of
the School of Information and Library Science at the University of Iowa.
Orgren reviewed the assumptions, operating principles, and mission
statement as included in the proposed plan for FY1990 through FY1994 being
reviewed by the Board. He pointed out that the two primary roles in this
five-year plan will be: The Young Child's Door to Learning and the
Information Agency. Secondary roles will be the Popular Materials Library
and the Independent Learning Center. The Committee also set
administrative goals for the next five years. The objectives and tasks
outlined in the plan are for the first two years only. New and revised
objectives and tasks will be developed at the end of that time. Goals
were not prioritized, but Objectives were prioritized under each goal.
Regarding Goal 11, Orgren explained that the report recommends that a
committee should be formed to prepare a long-term facilities plan.
The Library Board accepted the report of the Planning ,Committee.
Swaim/Reed. A public hearing on this report will be held at 7:00 p.m. on
Thursday, July 28. The Board will consider adoption of the report as the
five-year plan after hearing, discussing and evaluating all citizen/patron
input.
The Board discussed hosting a dinner for the members of the Planning
Committee to show appreciation for the nine months of hard work which were
required to prepare this new five-year plan.
The meeting was adjourned at 5:45 p.m.
Thursday, July 28, 7:00 p.m. - Public Hearing on Planning Committee report
Thursday, July 28, 7:30 p.m. - Library Board of Trustees.regular meeting
Both held in Meeting Room A, Public Library