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HomeMy WebLinkAbout1988-08-23 Bd Comm. minutesI DRAFT MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION WEDNESDAY, JULY 20, 1988 - 5:15 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Hall, Patton, Detroit, Levey MEMBERS ABSENT: Justis STAFF PRESENT: Shaffer, Helling, Cerretti, Don Bailey OTHERS PRESENT: Marjorie Strait, John Hess, Blough, Dan Daly, Susan McGuire, Stephen Cree, Dewey McGuire, John Wilder, Joan Jehle, Chuck Scott RECOMMENDATION TO COUNCIL: None. �i Iv i u LI : i L�1 a• �] �id�b' b'1(�12 �:1 � G 1 i�l :lu LI �:[� i (d � i LI 3 W � F The BTC approved the Triannual Review Report and recommended it be sent to Council. Shaffer distributed copies of the City/Heritage settlement agreement adopted by City Council. Hess submitted the CPC quarterly report. Detroit reported on meeting with Wilder which was also attended by Hess. All participants of the meeting stated the meeting was produc- tive and much was agreed upon. Wilder stated his organization will not evaluate the CPC for another year. It was reported City Council approved Commission's recommendation to spend $4,000 to employ a consultant to develop the NPO RFP. Discussion of how this should be spent followed, along with public suggestions. The BTC directed Shaffer to investigate Cree's information regarding the availability of a Community Resources Development Specialist from ISU regarding the NPO. It was suggested that series producers and people who attended workshops be surveyed in order to evaluate community needs and wants for the NPO. MEETING CALLED TO ORDER: Meeting was called to order at 5:15 p.m. APPROVE BTC MINUTES: Moved by Hall, seconded by Patton, to approve the June 1988 BTC meeting minutes. Unanimously approved with corrections made by Levey. ANNOUNCEMENTS OF COMMISSIONERS: Levey announced her resignation as Commissioner from the BTC. She recently accepted a position at the University of Northern Iowa. TRIANNUAL REVIEW REPORT RECOMMENDATIONS DISCUSSION: Levey proposed that page 22 in reference to FY88 and FY89 budgets be changed to proposed. Patton proposed to edit paragraph on page 4. 9 OF PRECEDING DOCUMENT DRAFT MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION WEDNESDAY, JULY 20, 1988 - 5:15 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Hall, Patton, Detroit, Levey MEMBERS ABSENT: Justis STAFF PRESENT: Shaffer, Helling, Cerretti, Don Bailey OTHERS PRESENT: Marjorie Strait, John Hess, Blough, Dan Daly, Susan McGuire, Stephen Cree, Dewey McGuire, John Wilder, Joan Jehle, Chuck Scott RECOMMENDATION TO COUNCIL: None. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: The BTC approved the Triannual Review Report and recommended it be sent to Council. Shaffer distributed copies of the City/Heritage settlement agreeuarterl report. Detroited breportedion meetingl lwith Wilderubwhichdwase alsoCPCQattended by Hess. All participants of the meeting stated the meeting was produc- tive and much was agreed upon. Wilder stated his organization will not evaluate the CPC for another year. It was reported City Council approved Commission's recommendation to spend $4,000 to employ a consultant to develalongowitheNPO publiicRsuggestions. TheofBTCwthis directedhould beShafferstoninvestigate information Development Specialist efrom iISU regarding lthe lNPO. ity ofIt was �usuggesteduthat series producers and people who attended workshops be surveyed in order to evaluate community needs and wants for the NPO. MEETING CALLED TO ORDER: Meeting was called to order at 5:15 p.m. APPROVE BTC MINUTES: Moved by Hall, seconded by Patton, to approve the June 1988 BTC meeting minutes. Unanimously approved with corrections made by Levey. ANNOUNCEMENTS OF COMMISSIONERS: Levey announced her resignation as Commissioner from the BTC. She recently accepted a position at the University of Northern Iowa. TRIANNUAL REVIEW REPORT RECOMMENDATIONS DISCUSSION: Levey proposed that page 22 in reference to FY88 and FY89 budgets be changed to proposed. Patton proposed to edit paragraph on page 4. 1a61 i Broadband Telecommunications Commission July 20, 1988 Page 2 Levy moved to accept the Triannual Review Report. Patton seconded. Unanimously approved. BTS REPORT: Shaffer copies of the City/Heritage settlement agreement adopted by the City Council. Shaffer suggested that a tour of the AV Lab/CPC/Heritage Southgate be scheduled by all Commissioners so as to familiarize them- selves with these facilities. Commissioners agreed to plan on a date at the next meeting in order to include the new Commissioner replacing Levey. Shaffer reported no complaints this month. Shaffer recently attended an NFLCP (National Federation of Local Cable Programmers) conference in Florida. He requested information from several cities regarding their RFP process. Many cities reported the RFP evalua- tion was one of the most difficult aspects of the RFP process. Shaffer also obtained information on funding access operations. Shaffer suggested that Commissioners review their NPO/access history and education packet in preparation for work in the NPO. CPC QUARTERLY REPORT: Hess submitted the CPC quarterly report to all Commissioners. Hess announced CPC is running near full capacity. HERITAGE REPORT: Blough reported Heritage is building ten additional miles of cable in the Iowa City area this summer. Daly inquired on possible guidelines for the procedure enabling access channels to promote certain events, etc. through mailing of the billing statements from Heritage. Blough responded that messages can be added with space limitations given 90 -days notice. Such messages should be directed through Shaffer as the City already has an agreement with Heritage on this matter. CENTER FOR SOCIAL JUSTICE/MR. WILDER'S REPORT: Detroit reported Wilder's report was mostly comprised of complaints in two main areas - one dealing with CPC staff and the other with inconsistency of CPC policies. Hess added that a list of 13 points had been compiled by Wilder from their previous discussion. Hess, Detroit and Wilder all agreed upon the need for work on these 13 points. I Broadband Telecommunications Commission July 20, 1988 Page 3 Detroit stated that at the October BTC meeting she, Hess and/or Wilder will be able to report on the issues concerning the CPC and how much progress has been made. Wilder added that his group planned include an update every three months. VIDEO FOR SPECIAL NEEDS REPORT: on an annual assessment, but will Strait reported that the special needs survey had been mailed. The cutoff date for responses is September of 1988. Approximately 75 surveys have been sent to organizations in Johnson County dealing with special needs. NPO DISCUSSION: City Council had no objections to the spending of $4,000 from the cable TV budget to hire a consultant to assist in the development of an NPO. This money will be used to develop an RFP and an evaluation system for RFP responses. Detroit asked for a clarification from Commissioners concerning the parameters for how the $4,000 could be spent. Detroit expressed the need to survey people who attended the CPC workshops, since only approximately 25 out of 1,000 workshop graduates actually use the center. Stephen Cree contacted Dale Shires, Director of the Johnson County Extension Services Office. Cree found Mr. Shires was aware of a Community Resources Development Specialist which would help evaluate and select a consultant and/or facilitate the development of an NPO. This Specialist is employed by ISU and is available free of charge. The Specialist cannot actually do the work involved, but can advise on all these matters. Cree also suggested informing the community producers of the NPO matter in mid-September at their monthly meeting. This meeting will also be cablecast. Daly noted that the NPO had been discussed among community producers at a previous meeting and he believed this meeting was taped. He suggested reviewing existing data and relying on professionals to develop and evaluate RFPs. He felt it important to consider outside surveys and information regarding NPOs in other communities when developing Iowa City's NPO to run public access. McGuire offered her assistance on the RFP development (at no charge). She also offered literature on RFP proposals. Bailey taped a few sessions during the NFLCP conference and will make available these tapes for viewing. Among these tapes are: transition from one form of access management to another, and the franchise renewal process. He also suggested any survey conducted request information pertaining to why CPC workshop graduates don't return to the CPC to produce programs. /0?0 Broadband Telecommunications Commission July 20, 1988 Page 4 Hall suggested the $4,000 discussed by the BTC was originally to be used to develop the RFP and evaluate RFP responses. Shaffer offered to follow-up on the Resource Specialist suggested by Cree, along with any other interested Commissioners. Hall moved to accept Shaffer's offer. Patton seconded. Unanimously approved. Strait offered to assist on this matter. Commissioners expressed appreciation for McGuire's offer and agreed she should be taken up on her offer. OTHER PUBLIC DISCUSSION: Daly expressed concern about the series producers being able to book up to 75% of CPC time and equipment. He suggested a more equitable distribution of the CPC resources is important in order for the public to be able to use CPC facilities. Hess shared that he intended to approach the series producers on this matter at the September community producer meeting. He will compile feedback before revising the existing guidelines from everyone that would be affected. ADJOURNMENT: Moved by Hall, seconded by Detroit to adjourn. Unanimously approved. Respectfully submitted, Dr ............. . 9 MINUTES IOWA CITY CIVIL SERVICE COMMISSION JUNE 20, 21, 22, 23 AND 25, 1988 MEMBERS PRESENT: Buxton, Kennedy, Louis MEMBERS ABSENT: None STAFF PRESENT: Helling, Steinbach GUESTS PRESENT: Cook, Goolsby, Schaapveld RECOMMENDATIONS TO CITY COUNCIL: None. RECOMMENDATIONS TO CITY MANAGER AND STAFF: Staff was instructed to schedule physicals for the top 14 Firefighter can- didates. SUMMARY OF RELEVANT DISCUSSION: Candidates for the position of Firefighter participated in personal interviews. 46 candidates were interviewed. Following the interviews Commissioners discussed and rank ordered the candidates. Staff was instructed to schedule physicals for the top 14 candidates. a MINUTES IOWA CITY CIVIL SERVICE COMMISSION JULY 25, 1988 MEMBERS PRESENT: Buxton, Kennedy, Louis MEMBERS ABSENT: None STAFF PRESENT: Melling, Kinney, Miller, Steinbach GUESTS PRESENT: Dreckman RECOMMENDATIONS TO CITY COUNCIL: The Commission certified a list of ten candidates for the position of Firefighter to be sent to the City Council. RECOMMENDATIONS TO CITY MANAGER AND STAFF: Staff was instructed to forward the certified list of the top ten can- didates to the Fire Chief. Staff was instructed to prepare a test recommendation for Police promotional examns for the next Commission meeting. SUMMARY OF RELEVANT DISCUSSION: Staff reported that one of the candidates for the position of Firefighter had voluntarily withdrawn from the process prior to his physical exam because he accepted a position with another organization. Results of the physicals by Pension Board physicians were then reviewed. Two candidates failed the exam and ten other candidates passed the physical. The top ten candidates were certified as qualified for hire. The first list includes: David Barta David Corell Roger Knight Joe Clow Steven Stimnel Ronald Harding, Jr. Corvin Justice John Killean Mark Pearson Thomas Lacina The second ten candidates were placed on a reserve list to be certified should the first list of ten be exhausted within one year. The second list includes: Marlin Keller David Townsend Mark Miller John Compton Doug Wyman Michael Canny Jeffrey Rees Ronald Logsden Jeffrey Holton Everett Johnson �d 6 oZ i Civil Service Commission July 25, 1988 Page 2 Steinbach explained that the promotional lists for the Police Department were expired and it would be necessary to begin planning these tests. Chief Miller explained what type of promotional exams might be appropriate for Police Sergeant, Police Captain and Deputy Police Chief. This procedure might include a written test, oral interview, written "essay" and review of past performance. Commissioners expressed an interest in this format and directed the Personnel Administrator to look into the types of written tests available, formulate a specific recommendation on test format and grading weight and present this at the next meeting. Commissioners stated they preferred to have Police Command staff from other jurisdictions involved in the process and to look at past per- formance as part of the process. � �_N r MINUTES COMMITTEE ON COMMUNITY NEEDS TUESDAY, JULY 19, 1988 - 3:30 P.M. SENIOR CITIZENS CENTER CLASSROOM MEMBERS PRESENT: Becker, Kubby Kuhn, Patrick, Rawland, Ruff MEMBERS ABSENT: Cooper, Hulse,, Leshtz, McCoy, Snider STAFF PRESENT: Milkman, Kilpatrick, Barnes, Nugent, Rockwell, Tworek GUESTS PRESENT: Kristine Trupp RECOMMENDATIONS TO THE CITY COUNCIL: 1. The CCN recommends to the City Council that Phyllis Kilpatrick, Assistant Rehabilitation Officer, be placed in a temporary full-time Position to increase the staff needed for Housing Rehabilitation Programs. 2. The CCN recommends to the City Council to approve CDBG funding in the amount of $5,000 to set up training and education opportunities for Women and Minority Business Enterprises. CALL TO ORDER: Chairperson Kubby called the meeting to order at 3:30 p.m. REVIEW AND APPROVAL OF MAY 17 1988 CCN MINUTES: Becker moved and Kuhn seconded a motion to approve May 17, 1988, CCN minutes. Kilpatrick noted a change on page two in the second to last paragraph, stating the word "that" should be deleted from the sentence. The minutes were then approved unanimously. PUBLIC/MEMBER-DISCUSSION: Kubby noted a student, Kristine Trupp, was in attendance. Kuhn commented that the County Administration Building had poor accessibility for the disabled. Milkman stated that the law does not require the installation of automatic doors for public buildings. Kubby suggested that individual Committee members contact the Board of Supervisors. Ruff said he would bring the problem to the attention of the Johnson County Citizens for the Handicapped Committee. Kubby distributed a brochure to the Committee regarding a conference to be held by the Women Against Racism Committee. Kubby then stated that Jim McCoy is not a resident of Iowa City and has had to resign from CCN. There is also needed a vacancy on the Housing Commission. Kubby informed the Commission that Leshtz was absent to attend his father's funeral. Finally, Kubby thanked Mary for inserting professional journal articles and information on CDBG funding into the Commission's meeting packet. MINUTES COMMITTEE ON COMMUNITY NEEDS JULY 19, 1988 PAGE 2 UPDATE ON HUD's MONITORING VISIT REPORT: Milkman informed the Committee that HUD had sent a 15 -page letter to the Mayor which listed several items of concern observed during their monitoring visit. Milkman said there were four primary concerns. As is the case for many cities, there needs to be improved monitoring measures for subrecipients, including documented vouchers and invoices rather than advanced funding requests. Milkman said that measures had been taken by staff to rectify this problem. She added that subrecipients also needed to document the numbers of low -moderate income persons benefitting from the program. Next, HUD suggested a melding of CDBG and Section 312 funds for the Rehab Program. Milkman said that this had been done, but streamlining of the programs is necessary. In addition, HUD recommended an increase in rehab staff because of the increasing number of rehab projects and the availability of Section 312 housing funds for additional rehab projects. Kuhn asked if practicum students could be used. Milkman said students were already being used to the extent possible and training a new rehab staff person would be costly. Kubby suggested to the Committee to recommend to the Council that Phyllis Kilpatrick be temporarily hired as full-time. HUD also pointed out the need to notify all "interested agencies" regarding the environmental assessments for CD8G projects. They also reiterated the City's problem of recruiting women and minority business tM) for CDDBprojects. They alerted the City to take "aggressive acont et their MBE goals. DISCUSSION AND RECOMMENDATION REGARDING THE CITY'S WOMEN/MINORITY BUSINESS ENTERPRISE (W/MBE) PARTICIPATION POLICY: Kubby suggested that a recommendation by the CCN to the City Council regarding the W/MBE policy may stimulate some Council interest. Kilpatrick said that some definite guidelines may be helpful. Rawland asked Kilpatrick to review the City's W/MBE policy. Kilpatrick said that the policy was intended to involve women and minority businesses in City projects. The client in a rehab project usually selects the contractor from a list provided by the Rehab program staff. Kilpatrick stated that it is difficult to get minority businesses on the list. Essentially, monetary assistance and training are two necessities in increasing minority businesses on the list. In many cases, W/MBEs from surrounding areas are contacted, but the commuting costs can be prohibitive. la63 MINUTES COMMITTEE ON COMMUNITY NEEDS JULY 19, 1988 PAGE 3 Rockwell said that five bids were submitted for the CDBG funded Curb Ramp Project. Four of the bids were from minority firms, but the non -minority bid was the lowest. Rockwell suggested that the City policy may need to be changed to allow for more flexibility in awarding bids. Rawland stated that local contracts should be emphasized over contracting with non -local minority businesses. Rockwell suggested that the CCN also explore ways of setting up bids to allow more flexibility and to increase minority contractor participation for CDBG projects. Rockwell suggested that the newly hired Civil Rights Coordinator be contacted to assist in creating a unified City-wide policy. Rockwell was asked to report back her initial findings to CCN. STAFF UPDATE ON THE CDBG-FUNDED BENTON STREET STORM DRAINAGE PROJECT: Rockwell stated that the project may be postponed until March 1989 in order to install the sanitary sewer at the same time, and receive federal funding which will not be available for sanitary sewer work until March of 1989. As a result, there is consideration to delay the project in order to utilize that funding. Rockwell said that a more detailed letter concerning this issue will be forthcoming from the City Manager. She stressed that staff had received assurances that the delay would not Jeopardize the implementation of the storm sewer project. DISCUSSION AND RECOMMENDATION REGARDING THE CITY'S HOUSING REHABILITATION PROGRAM SELECTION PROCESS: Barnes stated that $30,000 of CDBG Rehab budget will be utilized in conjunction with HUD Section 312 rehabilitation loans. This means that while one less comprehensive rehab loan will be processed, three or four Section 312 loans will be processed. A sheet containing the Comprehensive Rehabilitation waiting list was then distributed to the members. Barnes explained the change made earlier this year by CCN regarding the priority list for processing camp rehab loans. Barnes suggested that a percentage be used to process each of the categories to make the waiting list a fair one. Currently, priority is given to elderly/disabled households over large family or small family households. Recently this has created a problem in that small family households may never rank high enough to receive assistance. One family has been waiting to be processed for over one year. Barnes added that a priority list may not prove effective in meeting the housing rehabilitation needs of all low -moderate income families. Every time an elderly or disabled person applies, households in the other categories are pushed further down the list. /aG3 MINUTES COMMITTEE ON COMMUNITY NEEDS JULY 19, 1988 PAGE 4 Patrick suggested maintaining the priorities list, but stipulate that at least two projects from the small households category be processed each year. The CCN agreed to utilize this system temporarily before recommending a permanent change to the Housing Rehabilitation Manual. STAFF UPDATE ON THE LOW-INCOME HOUSING AFFORDABILITY PROGRAM: Nugent stated the affordability project had been researched over the past year by the CDBG staff. The study involved an inventory of existing Iowa City homes, both rental and owner -occupied. The study concluded that there seems to be an adequate supply of affordable homes in the upper range of the low -moderate income level, but not in the area of $50,000 or less. The study directed a look primarily at the availability of homes and then the demand. Nugent concluded that few localities, if any, had attempted a study as comprehensive as this. Rockwell discussed the surveys conducted with realtors, renters and mobile home owners to determine interest in and obstacles to low- and moderate - income home ownership. Rockwell said that these surveys were being processed. In addition, other communities' homeownership programs are being studied. A report would be available to CCN by fall. UPDATE ON THE STATUS OF 1988 CDBG PROJECTS: * Curb Ramo Installation Project - Rockwell said that 11-12 curb ramps will be installed beginning July 25. Ruff will take over the monitoring for McCoy. * F1APM1, $ervirn< small Repair Program - Patrick will give an update at the August 1988 CCN meeting. * v„ titi cnrvirne eaenry Eaeility Exterior Renovation - Rockwell said due to the restriction by the U.S. Department of Labor in having persons under 18 year olds doing construction work, young adults were working on the project instead of the MYEP youths. Rockwell stated that the young workers were making a detailed effort to get all the old paint work off of the building. The house is expected to be completed by late August. Kuhn and Patrick were named to monitor the project. ADJOURNMENT: The meeting adjourned at 5:04 p.m. Minutes submitted by Cheryl A. Tworek. /a(03 PRELL lR11y1ARY MINUTES Subject t0 Approval DESIGN REVIEW COMMITTEE THURSDAY, AUGUST 4, 1988 - 4:00 P.M. IOWA CITY PUBLIC LIBRARY - ROOM B MEMBERS PRESENT: deVries, Nagle, Nelson, Novick, Sinek, Welt MEMBERS ABSENT: Amert, Haupert, Seiberling, Waters STAFF PRESENT: Cain, Tworek RECOMMENDATIONS TO CITY COUNCIL None. CALL TO ORDER Chairperson Novick called the meeting to order at 4:14 p.m. New member Clark deVries was introduced to the Committee members. APPROVAL OF MINUTES OF MAY 26, 1988 Nagle moved to approve the minutes of the May 26, 1988, meeting. Sinek seconded the motion. The motion carried unanimously. DISCUSSION OF ILLUSTRATED DESIGN GUIDELINES Cain said that a recommendation to illustrate the Design Guidelines had been made at the last meeting. Welt stated the initial suggestion to include illustrations for clarification of the guidelines came from the Chamber of Commerce. The illustrations.selected were taken from available publications and were intended to illustrate the principles. Cain stated that the illustrations would be credited in the guidelines and that other contributions of artwork would be welcomed. In addition, an outline of the Design Review Committee and its function could be included in any discussion/presentation material. Cain said that this was intended to facilitate discussion with other groups about the Committee's request to expand its scope of review. Committee members accepted the illustrations shown in the guidelines. Cain stated that the next step would be to develop a slide show with photographs of "before and after," showing appearance differences in the downtown area, and to' determine a strategy for approaching other groups for their support. Cain suggested that slide show development be added to the agenda of the next meeting. COMMITTEE BUSINESS 1. UPDATE ON ADOPT -A -BED PROGRAM In Haupert's absence Cain said that many of the beds had been adopted and were being cared for according to schedule. Preparation of the beds has been slow, but progress has been made. The Mayor's Youth Employment Program (MYEP) had remulched many beds. The trees have /a6 Ll Design Review Committee August 4, 1988 Page 2 not fared as well during the drought, but Welt said that some of the trees were being watered. Sinek asked what work was occurring in the Iowa Avenue medians. Cain did not know who was doing that. 2. UPDATE ON NEWSPAPER VENDING MACHINE REGULATIONS Cain said a proposed ordinance regulating newspaper vending dis- pensers was sent to the City Council. At an informal Council meeting on July 18 the ordinance was discussed. At that time representatives from local newspapers requested that the City Council refrain from passing the regulation and instead work with the papers to control newspaper vending on a voluntary basis. The Council agreed to have the City Manager meet with newspaper representatives to discuss a voluntary approach. Cain had surveyed all vending machines in the area bounded by Iowa Avenue, Linn Street, Burlington Street and South Capitol Street. Including both sides of the street, there are currently 72 machines in this area, 20 more than in the same area in 1987. Discussion focused on possible steps to resolve overcrowding the Central Business District with vending machines. Cain said that a set number of machines could be provided for but that some lottery system or "neutral" method of assigning the units to different newspapers would have to be implemented. Nelson suggested a news- paper stand be located in the pedestrian mall. Cain said the installation of modules was another suggestion. Welt wanted the newspaper companies, not the City, to pay for the modular units. An initial meeting between the City Manager and Newspaper represen- tatives has been set for August 22, 1988. Cain said the meeting will probably address the proposed ordinance and discuss how the major purposes could be achieved voluntarily. Cain said that more informa- tion should be available by the next Design Review meeting. 3. REPORT ON DOWNTOWN STUDY Cain said the proposal for a study of the future development of the Central Business District had been referred to staff for recommenda- tion to the City Council. City staff has discussed this and will recommend a study outline to the Council. The initial phase of such a study would be a market analysis. Cain said Council will discuss this at an informal meeting on August 8. One aspect of the discussion will be whether to seek a consultant to do the study. COMMITTEE DISCUSSION Cain distributed sections of a draft Prospectus for marketing Urban Renewal Parcel 64-1a, next to the Holiday Inn. Cain said that it is in draft form and that more information may be added to the "design section." /a 6 f Design Review Committee August 4, 1988 Page 3 Cain said the prospectus is flexible about specific uses on the parcel but gives some direction about community regulations and expectations for the site. She asked if Committee members had any suggestions on the wording of the "design section" as distributed. Members did not have a consensus on any changes and generally agreed to allow creativity in design and evaluate proposals on an individual basis. The next meeting was scheduled for September 22, 1988. ADJOURNMENT Novick adjourned the meeting at 5:19 p.m. Minutes submitted by Cheryl A. Tworek.