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HomeMy WebLinkAbout1988-08-23 ResolutionRESOLUTION NO. 88-179 RESOLUTION TO ISSUE DANCING PERMIT BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that a Dancing Permit as provided by law is hereby granted to the following named person and at the following described locations upon his filing an application, having endorsed thereon the certificates of the proper city officials as to having complied with all regulations and ordinances, and having a valid Class "B" Beer Permit or liquor control license, to wit: Highlander Inn $ Supper Club, The, 2525 N. Dodge St. Holiday Inn -Iowa City, 210 S. Dubuque Street i I It was moved by Ambrisco and seconded by Horowitz that the Resolution as read e adopted, and upon roll--RTI—Me—re were: AYES: NAYS: ABSENT: Ambrisco X Courtney y X Dickson X Horowitz R Larson X ItDonald X X Strait Passed and approved this 23rd day of August 19 88 •�, yor Attest: City Clerk I ■ :. I RESOLUTION NO. 88-180 RESOLUTION AUTHORIZING AND DIRECTING THE FILING OF APPLICATIONS ON BEHALF OF THE CITY OF IOWA CITY WITH THE DEPARTMENT OF TRANSPORTATION, UNITED STATES OF AMERICA, FOR GRANTS UNDER SECTION 9 OF THE URBAN MASS TRANSPORTATION ACT OF 1964, AS AMENDED, FOR TRANSIT OPERATING AND CAPITAL ASSISTANCE FUNDING, AND DESIGNATING THE CITY MANAGER AS THE CITY OFFICIAL AUTHORIZED TO EXECUTE AND PROCESS SAID APPLICATIONS WHEREAS, the City of Iowa City has a municipal transit system; and WHEREAS, the Secretary of Transportation is authorized to make grants for mass transportation projects; and WHEREAS, the contract for financial assistance will impose certain obligations upon the applicant, including the provision by it of the local share of project costs; and WHEREAS, it is required by the U.S. Department of Transportation, in accordance with the provisions of Title VI of the Civil Rights Act of 1964, and in conjunction with the filing of applications for assistance under the Urban Mass Transportation Act of 1964, as amended, the applicant gives an assurance that it will comply with Title VI of the Civil Rights Act of 1964 and the U.S. Department of Transportation requirements thereunder; and WHEREAS, it is the goal of the applicant that minority business enterprise be utilized to the fullest extent possible in conjunction with this project, and that definitive procedures shall be established and administered to ensure that minority businesses shall have the maximum feasible opportunity to compete for contracts when procuring construction contracts, supplies, equipment contracts, or consultant and other services. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, AS FOLLOWS: 1. That the City Manager is authorized to execute and file applications on behalf of the City of Iowa City with the U.S. Department of Transportation, to aid in the financing of transit operations and capital improvements pursuant to Section 9 of the Urban Mass Trans- portation Act of 1964, as amended. 2. That the City Manager is authorized to execute and file with said applications an assurance or any other document required by the U.S. Department of Transportation effectuating the purposes of Title VI of the Civil Rights Act of 1964. 3. That the City Manager is authorized to furnish such additional information as the U.S. Department of Transportation may require In connection with the applications. 4. That the City Manager is authorized to set forth and execute affirma- tive minority business policies in conjunction with the procurement needs. /a9s OF PRECEDING DOCUMENT i2, RESOLUTION NO. 88-180 RESOLUTION AUTHORIZING AND DIRECTING THE FILING OF APPLICATIONS ON BEHALF OF THE CITY OF IOWA CITY WITH THE DEPARTMENT OF TRANSPORTATION, UNITED STATES OF AMERICA, FOR GRANTS UNDER SECTION 9 OF THE URBAN MASS TRANSPORTATION ACT OF 1964, AS AMENDED, FOR TRANSIT OPERATING AND CAPITAL ASSISTANCE FUNDING, AND DESIGNATING THE CITY MANAGER AS THE CITY OFFICIAL AUTHORIZED TO EXECUTE AND PROCESS SAID APPLICATIONS WHEREAS, the City of Iowa City has a municipal transit system; and WHEREAS, the Secretary of Transportation is authorized to make grants for mass transportation projects; and WHEREAS, the contract for financial assistance will impose certain obligations upon the applicant, including the provision by it of the local share of project costs; and WHEREAS, it is required by the U.S. Department of Transportation, in accordance with the provisions of Title VI of the Civil Rights Act of 1964, and in conjunction with the filing of applications for assistance under the Urban Mass Transportation Act of 1964, as amended, the applicant gives an assurance that it will comply with Title VI of the Civil Rights Act of 1964 and the U.S. Department of Transportation requirements thereunder; and WHEREAS, it is the goal of the applicant that minority business enterprise be utilized to the fullest extent possible in conjunction with this project, and that definitive procedures shall be established and administered to ensure that minority businesses shall have the maximum feasible opportunity to compete for contracts when procuring construction contracts, supplies, equipment contracts, or consultant and other services. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, AS FOLLOWS: 1. That the City Manager is authorized to execute and file applications on behalf of the City of Iowa City with the U.S. Department of Transportation, to aid in the financing of transit operations and capital improvements pursuant to Section 9 of the Urban Mass Trans- portation Act of 1964, as amended. 2. That the City Manager is authorized to execute and file with said applications an assurance or any other document required by the U.S. Department of Transportation effectuating the purposes of Title VI of the Civil Rights Act of 1964. 3. That the City Manager is authorized to furnish such additional information as the U.S. Department of Transportation may require in connection with the applications. 4. That the City Manager is authorized to set forth and execute affirma- tive minority business policies in conjunction with the procurement needs. /a 95 5. That the City Manager is authorized to execute grant agreements on behalf of the City of Iowa City with the U.S. Department of Transpor- tation for aid in the financing of transit operations and capital improvements. It was moved by Dickson and seconded by. Larson the Resolution be adopted. After discussion the following roll call was called: AYES: NAYS: ABSENT: X Ambrisco Courtney Dickson X Horowitz x_ Larson McDonald X Strait Passed and approved this 23rd day of August 1988. YOR / App o e s o orm ATTEST: CITY'CLERK Legal Department RESOLUTION NO. 88-181 RESOLUTION AUTHORIZING EXECUTION OF A LETTER -AMENDMENT TO AGREEMENT NO. EXG-87-12 WITH THE IOWA DEPARTMENT OF TRANSPORTATION EXTENDING THE COMPLETION DATE FOR THE HIGHWAY 6 SIGNALIZATION IMPROVEMENT PROJECT TO OCTOBER 31, 1988. WHEREAS, the City of Iowa City negotiated and entered into an agreement with the Iowa Department of Transportation, pursuant to Resolution No. 87- 197, for joint participation in the improvement of traffic signal con- trollers and interconnect between the traffic signal controllers along U.S. Highway 6 from the intersection of U.S. Highway 6/218 and Iowa N1 and the intersection of U.S. Highway 6 and Fairmeadows, utilizing in part Motor Vehicle Fuel Reduction Grant Funds; and WHEREAS, the original project completion date agreed upon was March 31, 1988, and IDOT has now agreed to extend the completion date to October 31, 1988, with the understanding that work performed after October 31, 1988 shall not be eligible for reimbursement with Motor Vehicle Fuel Reduction Grant Funds. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA that the letter -amendment to Agreement No. EXG-87-12 be and the same is hereby approved as to form and content. AND BE IT FURTHER RESOLVED that the Mayor and City Clerk are hereby authorized and directed to execute and attest, respectively, said letter - amendment to the said agreement with the Iowa Department of Transporta- tion. It was moved by Dickson and seconded by Ambrisco the Resolution be adopte , and upon roll call there were: AYES: NAYS: ABSENT: X Ambrisco �— Courtney X Dickson —� Horowitz X Larson �— McDonald X Strait Passed and approved this 23rd day of _ August 1988. YOR Ap o as t Form ATTEST: �..� Il nai CYA8'/8'S' CITY CLE Lega Department I CubIowa Department of Transportation 800 Lincoln Way, Ames, Iowa 50010 515-239-1051 July 13, 1988 Re: POC -3715(1) Agreement No. EXG-87-12 City of Iowa City Mr. James Brachtel, P. E. Traffic Engineer Civic Center 410 East Washington Street Iowa City, IA 52240 Dear Mr. Brachtel: As provided by Section 7 of the above Agreement, this letter will serve as the instrument to extend the completion date of the Agreement. The project completion date. is extended from March 31, 1988, to October 31, 1988. No work performed after October 31, 1988, shall be eligible for reimbursement. with Motor Vehicle Fuel Reduction grant funds. Claims for reimbursement received by the Iowa Department of Transportation after December 31, 1988, shall not be paid. This contract extension is effective immediately and your en- dorsement of this letter acknowledges acceptance of these terms. ACCEPTED AND ENDORSED CITY F Iowa City by Ti a Dlayor Date August 23, 1988 Iowa VeFartmept of, by 1� X Urban stems Engineer Office of Local Systems v Date a Z2966 /a9(o RESOLUTION NO. 88-182 RESOLUTION AMENDING BUDGETED POSITIONS IN THE TREASURY, ACCOUNTING, AND DATA PROCESSING DIVISIONS OF THE FINANCE DEPARTMENT AND THE ADMINISTRATIVE AND CONFIDENTIAL PAY PLANS. WHEREAS, Resolution No. 88-39 adopted by the City Council on March 8, 1988, establishing an operating budget for FY89, authorizes all permanent positions; and WHEREAS, Resolutions No. 87-108 adopted by the City Council on May 12, 1987, and 87-126 adopted by the City Council on June 2, 1987, established classification/compensation plans for Administrative and Confidential employees respectively. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that the authorization of budgeted positions in the Finance Department be amended as follows: 1. The deletion of one half-time Clerk -Typist position in the Treasury Division. 2. The deletion of one half-time Sr. Accountant position in the Accounting Division. 3. The deletion of one full-time Information Specialist position in the Data Processing Division. 4. The addition of one full-time Operations Specialist position in the Data Processing Division. 5. The addition of one full-time Data Processing Manager in the Data Processing Division. BE IT FURTHER RESOLVED THAT: 1. The Administrative Pay Plan be amended by the deletion of an Information Specialist position, Grade 51. 2. The Administrative Pay Plan be amended by the addition of a Data Processing Manager position, Grade 53. 3. The Confidential Pay Plan be amended by the addition of a Operations Specialist position, Grade 45. /a? 97 N E It was moved by Ambrisco and seconded by Courtney the Resolution be adopted, and roll call there were: AYES: NAYS: ABSENT: X Ambrisco X Courtney X Dickson X Horowitz X Larson X McDonald X Strait Passed and approved this 23rd day of August , 1988. LZ /,,/, Qi;���2 OR P v rm ATTEST:_ITFC�ERK K. Kon ) CIT�1 CLERK Lega Department �a9� a 14 City of Iowa City MEMORANDUM Date: August 18, 1988 To: City Manager and City Council From: Rosemary Vitosh, Director of Finance Re: Reorganization - Accounting & Data Processing Functions The City acquired its in-house computer system in 1981. Since that time, the data processing function has seen tremendous growth. In 1981, the system started with 12 on-line users and 4 major applications. It now has 59 on-line users and 24 applications. The responsibility for data processing has always been located within the Accounting and Reporting Division. Due to its growth, I have recognized a need to separate the data processing function from the accounting func- tion. As a result, I am recommending that a reorganization be done which would establish a separate Data Processing Division. Several years ago we recognized the need to identify and separate the data processing function from the accounting function. To accomplish that, we started to prepare a separate budget and goals and objectives for data processing and we started accounting for their operating costs separately from the rest of the Accounting Division. In addition, the auditors have continuously pointed out the internal control problem which existed by having the Controller supervising both the accounting records and the data processing function. The reorganization of data processing will permit the realignment of the Finance Department's resources to better meet our current operating needs. The data processing function currently has two employees and is supervised by the Controller. Through reorganization, a third employee will be added to data processing and one of the current data processing employees will be upgraded to division head status. The new third employee is proposed to be created through the elimination of two other half-time positions. The Treasury Division has a half-time clerk/typist position which is currently vacant and is scheduled for elimination mid -year when the parking ticket payment processing is automated, similar to the water/sewer bill processing. A half-time Senior Accountant position in the Accounting Division will be vacant at the end of August and I propose eliminating that position at that time. Conse- quently, we will need to hire a half-time temporary employee for four months during the summer and fall to assist with the year-end audit work. Since the Controller will no longer be supervising and managing the data is 9I 2 processing function, the Senior Accountant's other duties can be handled internally in the Accounting Division. The proposed new position would be an Operations Specialist who would handle daily computer operation in addition to minor programming tasks. I recommend that the position be placed in the Confidential Pay Plan, Payrange 45. The position is being placed in a lower pay range than our two current data processing positions since this new position will not be involved in complex computer programming or systems analyst work. The current Information Specialist position is proposed to be upgraded from Payrange 51 to Payrange 53 and retitled Data Processing Manager. Mary Suchomel has been in this position for six years and is very knowledgeable of both our current hardware and software. She also has previous experience in employee supervision. Both Monica Bieri, Controller, and I feel that Mary is qualified for the Data Processing Manager Position. In addition, the creation of a full-time data processing supervisor will eliminate the need for the administrative position of Information Specialist. This recommended reorganization can be accomplished within the current fiscal year's salary budgets. In future years, total salary costs for the upgraded position of Data Processing Manager, the new Operations Specialist position and the temporary employee in the Accounting Division will actually be about $1,000 lower than the cost would have been for the positions which are being eliminated through this reorganization. A resolution is included on the Council's August 23, 1988, agenda which would authorize the appropriate revisions to the pay plans and the budgeted positions to permit this reorganization to occur immediately. Please contact me with any questions on this recommendation. I will be at the Council's informal meeting on Monday, August 22, 1988, to answer any questions on this proposed reorganization. /pcl AW RESOLUTION NO. 88-183 RESOLUTION AUTHORIZING CONVEYANCE BY QUIT CLAIM DEED OF A PORTION OF VACATED STREET RIGHT-OF-WAY ADJACENT TO HORACE MANN j SCHOOL TO WILLIAM AND DORIS PREUCIL. WHEREAS, the City Council did, by Resolution No. 88-162, adopted on July 26, 1988, evidence its intent and proposal to dispose of certain vacated street right-of-way located in Iowa City, Johnson County, Iowa, described as follows: I Commencing at the southwest corner of the south 60 feet of Lot 4, Block 30, O.T., Iowa City, Iowa, thence 80' along the south line of said Lot 4 to the southeast corner of said Lot 4, thence south 100', thence west 80', thence north 100' to the place of beginning; and WHEREAS, the City Council did authorize publication of notice of its proposal and intent to dispose of said property, and did set the date and time for public hearing thereon; and WHEREAS, following public hearing on said proposal, and being fully advised as to the merits of said proposal, in consideration of payment of $7,000 and its costs related to this transaction, the City Council deems the proposed sale and conveyance of the above-described vacated street right-of-way to be in the best interest of the City of Iowa City, Iowa. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA: That the Mayor and the City Clerk be and are hereby authorized, empowered and directed to execute and deliver a City Deed quit claiming the City's interest in the above-described vacated street right-of-way to William and Doris Preucil. AND BE IT FURTHER RESOLVED: That the City Deed attached hereto and made a part hereof is hereby approved as to form and content. AND BE IT FURTHER RESOLVED: That the City Attorney be and hereby is authorized, empowered and directed to deliver the said City Deed upon receipt of the purchase price and payment of the costs incurred by the City in publishing notice of the proposal and preparing appropriate documentation for the conveyance. It was moved by Ambrisco and seconded by Dickson the Resolution be adopted, and upon roll call there were: 9 i Resolution No. 88-183 Page 2 J AYES: NAYS: ABSENT: X Ambrisco X Courtney X Dickson X Horowitz R Larson McDonald X Strait Passed and approved this 23rd day of August 1988. ATTEST Approved as to Form Legal Department CITY DEED KNOW ALL MEN BY THESE PRESENTS; That the City of Iowa City, Iowa, a municipal corporation, of the County Of Johnson and the State of Iowa, by Its Mayor and City Clerk, does hereby release, remise, convey and quit claim unto William and Doris Preucil all Of its rights, title and interest in and to the following -described Premises located in the County of Johnson and State of Iowa: Commencing at the southwest corner of the south 60 feet of Lot 0, Block 00, O.T., Iowa City, Iowa, thence 80' along the south line of said Lot 9 to the southeast corner of said Lot A, therm south 1001, thence west BO', thence north 100' to the place of beginning; and This deed is executed and delivered under and by virtue of the authority vested in the Mayor and City Clerk of Iowa City, Iowa, under the Provisions of Resolution No. 88- 183 , duly passed and approved on the 23rd day of August, 1988. IN WITNESS WHEREOF, the City of Iowa City, Iowa, has caused this instru- ment to be executed on its behalf by Its Mayor, attested by the City Clark, and its seal to be affixed hereto this 23rd day of August, 1988. CIN OF IOWA CITY, IOWA: ayor A^T�T,,ES% .. gAti _,) i� t.t� City Flerk NO TRANSFER TAX DDE - CODE SECTION 428A.2(6) STATE OF IOWA ) SS: JOHNSON COUNTY ) On this 3rd day of August, 1988, before me, the undersigned, a McDonalduandc Marian K. rKarr, to State personallyIowa, known, and,ywhoeing John appeared me lsriisay rpoare igoAnd encuof aid muncpalcooratinexecutinthewithinandforegoiginstr- ment to which this is attached; that the seal affixed thereto is the seal Of said municipal corporation; that said Instrument was signed and sealed on andthat of thessaidmuJohnpal McDonald rand MarianaK. Karr authority iits such officersnack- nowledged the execution of said Instrument to be the voluntary act and deed of said municipal corporation, by it and by them voluntarily executed. /�7l1 �q,s ` 1" _1 tiGAa TO$ L�YIn ao� o v .� n aue ror sa d stat—�'—'-- 76