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HomeMy WebLinkAboutHCDC 1.21.16.pdfAgenda Housing & Community Development Commission (HCDC) Thursday, January 21, 2016 6:30 P.M. Senior Center, Assembly Room Please use the Washington Street entrance – all other entrances will be locked 28 S. Linn Street, Iowa City 1) Call meeting to order 2) Approval of the November 19, 2015 minutes 3) Public comment of items not on the agenda 4) Staff/commission announcements 5) Discuss FY2017 Aid to Agencies funding requests and consider budget recommendation to City Council 6) Consider a recommendation to the City Council regarding proposed Smoke Free Policy in public housing units 7) Consider a recommendation to the City Council regarding inclusion of Housing Choice Vouchers as a protected class under source of income 8) Consider a recommendation to City Council regarding proposed FY2016 Annual Action Plan Amendment #3 9) Consider forming sub-committee to celebrate National Community Development Week, March 28-April 2 10) Overview of housing pro forma template 11) Adjournment REVISED Agenda Housing & Community Development Commission (HCDC) Thursday, January 21, 2016 6:30 P.M. Senior Center, Assembly Room Please use the Washington Street entrance – all other entrances will be locked 28 S. Linn Street, Iowa City 1) Call meeting to order 2) Approval of the November 19, 2015 minutes 3) Public comment of items not on the agenda 4) Staff/commission announcements 5) Discuss FY2017 Aid to Agencies funding requests and consider budget recommendation to City Council – applications are available at www.icgov.org/actionplan 6) Consider a recommendation to the City Council regarding proposed Smoke Free Policy in public housing units 7) Consider a recommendation to the City Council regarding inclusion of Housing Choice Vouchers as a protected class under source of income 8) Consider a recommendation to City Council regarding proposed FY2016 Annual Action Plan Amendment #3 9) Consider forming sub-committee to celebrate National Community Development Week, March 28-April 2 10) Overview of housing pro forma template 11) Adjournment MINUTES PRELIMINARY HOUSING AND COMMUNITY DEVELOPMENT COMMISSION NOVEMBER 19, 2015 – 6:30 PM SENIOR CENTER, ASSEMBLY ROOM MEMBERS PRESENT: Peter Byler, Sydny Conger, Bob Lamkins, Jim Jacobson, Dorothy Persson, Emily Seiple, Mark Signs MEMBERS ABSENT: Michelle Bacon Curry STAFF PRESENT: Kris Ackerson, Tracy Hightshoe OTHERS PRESENT: Maryann Dennis, Casey Westhoff, Roger Lusala RECOMMENDATIONS TO CITY COUNCIL: By a vote of 7-0 the Commission recommends City Council adoption of FY2016 Annual Action Plan Amendment #2 which will allocate CDBG funds totaling $100,002 to Prelude, $50,000 to Systems Unlimited, $49,998 to The Housing Fellowship and $600,000 to Bilam Properties, LLC. CALL TO ORDER: Byler called the meeting to order at 6:30 PM. APPROVAL OF OCTOBER 22, 2015 MINUTES: Lamkins moved to approve the minutes of October 22, 2015 with minor edits. Persson seconded the motion. A vote was taken and motion passed 7-0. PUBLIC COMMENT: None. STAFF/COMMISSION ANNOUNCEMENTS: Ackerson welcomed Conger to her first meeting. Ackerson noted that Signs resigned from the Commission and this would be his last meeting. Byler mentioned that all future emails will come from staff so that they can be included in public record if needed. Seiple noted that this evening the Senate was voting to not fund HOME as part of an amendment to the transportation bill which would take funding down by 95%. MONITORING VISITS: The Housing Fellowship, Maryann Dennis Dennis stated that The Housing Fellowship received funds to rehab 621 Keokuk Court and 446 Hawaii Court which are two dwellings the Fellowship has owned for quite a few years. The bid Housing and Community Development Commission October 22, 2015 Page 2 of 8 ad was published on October 8 and bid packets were sent out to five additional contractors. They received three bids for each unit, and there was a bid opening on October 30 and the Hawaii Court project was awarded to Creative Improvements. The Fellowship had cut out some of the items from the project because they have $24,999 to work with and need to have some funds held back for unexpected items. The tenant that lives in the Hawaii Court home prefers the work not begin until after the holidays and the Fellowship agreed. The 621 Keokuk Court bid was awarded to CCBS Construction (they will not use more than $24,999 of HOME funds, the Fellowship will pay for the rest). Dennis showed pictures of CCBS beginning work on the 621 Keokuk Court home. The home will get new windows, new garage door opener, complete re-do of the bathroom, and many other necessities. Dennis noted the current tenants have lived in the home since 1997. Dennis said the project will be done within 90 days. These two projects are from funds that were awarded to the Fellowship in January. Dennis reminded the Commission that The Housing Fellowship is a non-profit housing developer that mainly concentrates on affordable rental homes for families. They just celebrated their 25 anniversary in September. They currently own and manage 171 scattered site rental homes, they do not own any property that has any common areas, so no apartment buildings. Their properties are all single family homes, townhomes, duplexes, or a few condos within a bigger condo association. All the families they rent to are low income. Persson asked about the money that was allocated to the Fellowship last month and how those projects are progressing. Dennis said they are working on the scope of the projects as they wait for the amendment to officially pass Council. Hightshoe also noted they will need to go through environmental review. Once all requirements are met, the Fellowship may proceed. Dennis noted that since they are a non-profit they must advertise for bids and give them time to review the properties, submit the bids, have a bid opening, submit the minutes, and then enter into a contract. Dennis noted they have a few long term tenants, one over 20 years and this family at 621 Keokuk Court for 18 years. Tenants can have the option to buy the properties if they are able to, are income eligible and then not resell the property for a set number of years. Systems Unlimited, Casey Westhoff Westhoff (Executive Director) provided the Commission with an update regarding the property at 1628 California Avenue which was the home they purchased utilizing CDBG funds. They closed on the home in mid-September. The home will house three individuals with severe intellectual mental disabilities and autism that have some significant behavioral challenges. They knew when they purchased this house they would need to do some renovations to make it more friendly for the individuals they serve. They typically see such tenants put significant holes in walls, doors and windows. So they are putting in new drywall throughout the home, 5/8 inch drywall (thicker than normal drywall for resistance), and new windows will be installed soon. They hope to have the interior finished within the next two months. The home has two bedrooms on the main level and two more bedrooms in the finished basement. Systems paid $160,000 for the home. Westhoff noted the house was re-roofed as part of the purchase negotiation. Westhoff showed pictures of the home. The tenants who will be placed in this home are moving from another home in Iowa City that is too small and not in great shape. Systems is excited to find this home and be able to customize it to meet the needs of these individuals. Westhoff noted they would also put in additional fencing around the yard, six foot in height for safety of the tenants. Westhoff stated they would upgrade the house the tenants are Housing and Community Development Commission October 22, 2015 Page 3 of 8 vacating for other individuals in need. He said there is 24-hour care for the individuals in the home, on a rotating basis. Mayor’s Youth Empowerment Program, Roger Lusala Lusala (Executive Director) stated they received an award of $60,000 and were originally going to complete one project with the funds but were able to buy two houses with the funds. The first house is on Shamrock Drive, a three bedroom house. They spent an additional $8,100 to get the house updated, new carpeting, washer and dryer, and other miscellaneous repairs. They purchased the home on July 28 and the new tenants were able to move in August 15. There are three ladies with disabilities living in the home; they are all new to the MYEP program and new to Iowa City as well. Lusala noted for their residential program they serve adults, ages 18 and above, and the three ladies living in this home range in age from 22 to 30. Folks in their program can live in the homes indefinitely. He stated that the majority of their services are for people with disabilities but they do have some programs that work with at risk youths in employment capacities. For the housing program, only people with disabilities can be placed in the homes. Lusala said the second house they purchased is at 403 Elmridge Avenue for $189,000. They put a down payment of $37,000 from CDBG funds. For this house they partnered with US Bank and it did not need much work so they only spent about $2,400 to get it ready for people to move in. They closed on this house on August 5 and the first person moved in on September 1 and now it is full with three men living in the home, all in their early 20’s so this is their first home. Thanks for the CDBG funds they were able to purchase two houses and give six individuals homes. REVIEW OF PROCESS – ANNUAL ACTION PLAN AMENDMENT #1: Hightshoe noted that they clarified with legal counsel that whatever amendment they publish for public input goes to Council. She said that is why the Commission’s objection was noted in the comments received and in the memo. She stated she believes that this is the only time it has been done this way. Typically the Commission meets, they form a recommendation, staff presents that to the public, the Commission then sees it again during the 30-day public comment period, and then makes a final recommendation to Council. In this unique situation staff needed to start the 30-day process in order to meet the HOME deadline and drafted the amendment before HCDC could meet. CONSIDER A RECOMMENDATION TO COUNCIL ON THE FY2016 ANNUAL ACTION PLAN AMENDMENT #2: Byler noted this amendment formalized the allocations discussed at the October 22 meeting. That amendment was drafted, and now is up for public comment. Seiple noted she was concerned about ramifications with the crime free lease and federal funding based on protected classes related to the funding for Bilam Properties LLC. She said in her research she found that such leases can discourage residents from calling police. Persson noted that due to increased incarceration over the past 20 years, rapid rehousing needs have increased and many homeless do have criminal records so there may be future Housing and Community Development Commission October 22, 2015 Page 4 of 8 issues with how to deal with that situation. Persson agrees the crime free leases are to make everyone in the neighborhood feel safe, however how are we to aid and assist those homeless folks with criminal records. Jacobson said this does raise the question of disparate impact. Dennis noted that The Housing Fellowship does conduct background checks and that the Supreme Court has passed a disparate impact ruling which can impact what non-profits or companies receiving federal funds can do. On the other hand the HOME program requires that if a property is leased with HOME funds the property owner or manager must have an approved tenant selection plan. They must submit what criteria they use to allow a tenant to lease the property. Most landlords do a credit check, The Housing Fellowship does not, but they do national criminal and eviction background checks. Dennis said their attorney recommends not having an itemized list of what they will or will not accept in background checks, to be more subjective on a case-by-case basis. They look more at history of destruction of property, theft and violence to people. Dennis said their background checks only go back three years. Jacobson noted that while the Council ultimately makes the final decision, his concern is what the Commission is perhaps agreeing to, or recommending, could it be adverse to the City. Hightshoe said the City is just assisting with the rehab of the property and ensures compliance with the rehabilitation and CDBG/HOME requirements. She stated the City encourages good property management, but will check with the City’s legal department about the issue of crime free leases and if in any case this is not legal or not in compliance with the CDBG program. The City does monitor that CDBG housing recipients are leasing more than 50% to low income (under 80%) households. Persson moved to recommend approval of the proposed FY16 Annual Action Plan Amendment #2. Jacobson seconded the motion. A vote was taken and the motion carried 7-0. DISCUSSION OF SCORING CRITERIA AND APPLICATION FORM FOR CDBG AND HOME GRANT APPLICATIONS AND CONSIDER A RECOMMENDATION TO COUNCIL: Byler noted the scoring criteria and draft application form was emailed out to the Commissioners. Hightshoe said that The Housing Fellowship submitted comments and distributed their letter. Byler stated that several Commissioners had sent their suggestions to Ackerson and Byler then redid the scoring sheet and combined the two scoring sheets into one. He said some of the significant changes are the scoring sheet follows the application sections and there are no more yes/no questions on the scoring sheet. They removed some of the questions that were more conceptual and not really able to be scored. The cost estimate questions also now line up on the application and scoring guide. Persson asked for clarification on community partnerships and volunteer resources. She noted that so many of the projects are put out for bids and the work being completed by professionals. Byler referred to question 12 “please describe any community partnership or volunteers that will contribute to the project” so if you are Habitat for Humanity and you are using volunteer labor that leverages the money the Commission is awarding. Another example would be two non-profits working together on a project. Persson asked how The Housing Fellowship would fulfill leveraging community partnerships or volunteer resources. Dennis replied that they can leverage partnerships with banks and trust funds. She noted that her Board is all volunteer Housing and Community Development Commission October 22, 2015 Page 5 of 8 members so she classifies their time as volunteer resources. Habitat for Humanity will always score more in volunteer service. Jacobson noted these scoring criteria are used as guidance. Byler also noted the first question is “does the project have realistic cost projections including bids,” so that covers The Housing Fellowship’s need to get bids and the fact the Habitat for Humanity will never have a bid process. Hightshoe noted the question includes both community partnerships and volunteer resources so it can be scored equally over various types of projects. Persson noted she liked the draft, but wanted confirmation that the scoring system would be used as a starting point for discussions, not as an absolute in making decisions. Byler said that could be up for discussion. Dennis addressed the Commission about the application and scoring sheet from the perspective of the applicants. The Housing Fellowship has applied for many different sources of financing and most of the applications are scored, so as an applicant when filling out an application they aim to get the highest score. She noted the FY16 allocation process was very frustrating as an applicant because some Commissioners didn’t score the applications at all, and the discrepancy in the scores for the same application didn’t make any sense. To Dennis that indicates there is way too much subjectivity in the analysis of the applications. Other sources of financing that uses scoring systems are much more objective and can explain their scoring systems. Dennis stated that when analyzing an application there are four things to look at as written in the CITY STEPS Plan for funding: 1) high priority need; 2) the capacity of the applicant; 3) the impact of the project; 4) and the feasibility of the budget. Byler asked whether Dennis was suggesting that staff would be better equipped to draft the allocation recommendations and just have the Commission approve staff’s recommendations. Dennis did not suggest that however noted that staff is more aware of project budget and proforma than many on the Commission. Other boards and commissions for the City vote on staff recommendations. Jacobson noted that if the decision is to use the scoring criteria, then everyone on the Commission should use the scoring criteria. Lamkins noted he was not a fan of the scoring sheets; he would rather have discussions and subjectively rank the applications. Seiple noted it would be hard for a new commissioner to fill out the scoring sheet without discussion. Byler noted that the flip side of the scoring is the discussion is very valuable for making allocations, but how will they make distinctions when all the applicants meet the high priority need, the capacity of impact, and have a budget. Does everyone get the same funding? What makes one project more worthy than another? Hightshoe noted that the projects are often not easily comparable – one can be for housing rehabilitation and another could be for a warehouse expansion for the Crisis Center. Lamkins liked the idea of scoring as long as they were not restricted to allocating strictly based on scoring. He likes the discussion and ability to change funding priorities based on the discussions. Byler asked whether more Commissioners were in favor of using the scoring sheet as a personal guide. Persson agreed to that, but that the scoring sheets should be completed and turned in prior to the discussion at the meeting. Signs agreed with Persson that seeing the scoring sheets prior to the discussion would be helpful, especially to new commissioners. Housing and Community Development Commission October 22, 2015 Page 6 of 8 Jacobson suggested staff also fill out score sheets as guidance, to address the expertise of their knowledge of the projects and applicants that perhaps the Commissioners are not privy to. The Commission discussed the value of staff completing the scoring sheets and agreed it would be valuable to the Commission. The Commission and staff discussed edits to the draft scoring sheet. There was significant discussion on the question of overhead of the organization and project. Byler said that is addressed in question 23. Byler noted that he and Ackerson did discuss question 20 at length “to what extent does the proposed project pay property taxes”. Byler was unsure that was pertinent to the application. The Commission agreed to remove that question from the application and scoring sheet. Next was discussion on the weighting of points for each section. Seiple asked for clarification on differentiating parts one and two. Byler said it was a way to prioritize projects that may not have another source of funding, and also the ability to leverage allocations. Also adding the question regarding “ability to private fund raise” should be added back to the application. Jacobson noted that in section one, with the new CITY STEPS, the number of possible things that constitute a need, everything is a need and it would be very hard for an applicant to not get the full 20 points. Byler noted the judgement comes in on the 2nd part of the question in how well the applicant fills the need. The question will be revised to “how well does the applicant document the project to meet the needs identified in the CITY STEPS”. Persson noted that the area of capacity is very important and should carry a heavy weight. The Commission discussed and felt it was subjective and would be an area of discussion during the time of review of applications. Signs noted removing the question regarding innovation was good. Persson agreed and said what usually happens is those type of applicants have not done the community work to seek other funding and partnerships and rely only on the grant funding. Lamkins moved to use the new scoring criteria with revisions as a non-binding process that will be used as a guide and completed by a deadline by all Commissioners and staff so that a summary can be presented at the meeting for discussion. Signs seconded the motion. A vote was taken and the motion carried 7-0. Ackerson noted that the Commission has the opportunity to have a meeting in December (December 17) to discuss the Aid to Agencies applications which the Commission will be recommending funding in January. This meeting can be a time for the Commissioners to ask specific questions to the applicant agencies. There is not enough time for each agency to present their application; it is more for the Commission to address questions/concerns prior to discussion and voting at the January meeting. The Commission discussed and decided to only hold the January meeting. PUBLIC MEETING - ANNUAL REVIEW OF THE 2016-2020 CONSOLIDATED PLAN (AKA CITY STEPS) Housing and Community Development Commission October 22, 2015 Page 7 of 8 Byler opened the public hearing. Seeing no one, Byler closed the public hearing. ADJOURNMENT: Dennis announced that the Johnson County Coalition was having a mixer on Monday, December 7 at Red’s Alehouse in North Liberty open to all. Jacobson moved to adjourn. Conger seconded the motion. A vote was taken and motion carried 7-0. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION ATTENDANCE RECORD NAME TERM EXP. 1/15/15 2/19/15 3/12/15 4/16/15 6/18/15 9/17/15 10/22/15 11/19/15 BACON CURRY, MICHELLE 9/1/2016 X X X O/E X X O/E O/E BYLER, PETER 9/1/2017 X X X X X X X X CONGER, SYDNY 9/1/2018 --- --- --- --- --- O/E O/E X JACOBSON, JIM 9/1/2017 X X X X O/E X O/E X LAMKINS, BOB 9/1/2016 --- X X X O/E X X X PERSSON, DOTTIE 9/1/2016 X X X X X X X X SEIPLE, EMILY 9/1/2018 --- --- --- --- --- X X X SIGNS, MARK 9/1/2018 --- --- --- --- --- X X X TAYLOR, ANGEL 9/1/2017 O/E X O X X O --- --- Key: X = Present O = Absent O/E = Absent/Excused --- = Vacant Ag e n c y FY 1 7   Re q u e s t s Se i p l e  FY 1 7   Re c o m m . La m k i n s   FY 1 7   Re c o m m . By l e r  FY 1 7   Re c o m m . Co n g e r   FY 1 7   Re c o m m . Pe r s s o n   FY 1 7   Re c o m m . A v e r a g e M a i n  Pr i o r i t y 4  C' s  Co m m u n i t y  Co o r d .  Ch i l d  Ca r e $ 4 1 , 7 5 0 $ 1 9 , 7 0 0 ‐ $                     $1 5 , 0 0 0 $ 1 5 , 0 0 0 ‐ $                     9, 9 4 0 $            Hi g h  ‐   Ch i l d  Ca r e Ar c  of  So u t h e a s t  Io w a $ 1 5 , 0 0 0 ‐ $                    ‐ $                     $1 5 , 0 0 0 ‐ $                     ‐ $                     3, 0 0 0 $            Hi g h  ‐   Ch i l d  Ca r e  & Me n t a l  He a l t h  Services   Me d i u m  ‐ Ha n d i c a p p e d  an d  Yo u t h  Services Fo u r  Oa k s  ‐   Pa l  Pr o g r a m $ 1 5 , 0 0 0 ‐ $                    $1 5 , 0 0 0 ‐ $                     ‐ $                     ‐ $                     3, 0 0 0 $            Hi g h  ‐   Ch i l d  Ca r e  an d  Me n t a l  He a l t h  Services Ne i g h b o r h o o d  Ce n t e r s  of  JC $ 5 0 , 0 0 0 $ 4 0 , 0 0 0 $ 4 0 , 0 0 0 4 3 , 7 0 0 $         $4 5 , 0 0 0 5 0 , 0 0 0 $        43 , 7 4 0 $         Hi g h  ‐   Ch i l d  Ca r e  Se r v i c e s   Me d i u m  ‐   Em p l o y m e n t  Tr a i n i n g  & Youth  Services IC  Fr e e  Me d i c a l / D e n t a l  Cl i n i c $ 1 5 , 0 0 0 $ 1 5 , 0 0 0 $ 1 5 , 0 0 0 1 5 , 0 0 0 $         $1 5 , 0 0 0 1 5 , 0 0 0 $        15 , 0 0 0 $         Hi g h  ‐   Ho m e l e s s  & Me n t a l  He a l t h   Me d i u m  ‐   He a l t h ,  Se n i o r ,  Su b s t a n a c e  Abuse   and  Youth  Services Un i t e d  Ac t i o n  fo r  Yo u t h $ 5 2 , 3 9 1 $ 4 0 , 0 0 0 $ 4 5 , 0 0 0 3 5 , 0 0 0 $         $4 8 , 0 0 0 2 7 , 3 7 5 $        39 , 0 7 5 $         Hi g h  ‐   Ho m e l e s s  & Me n t a l  He a l t h  Services Me d i u m  ‐   Yo u t h  Se r v i c e s Cr i s i s  Ce n t e r  of  Jo h n s o n  Co u n t y $ 5 5 , 8 2 5 $ 4 0 , 0 0 0 $ 4 5 , 0 0 0 4 0 , 0 0 0 $         $4 0 , 0 0 0 5 5 , 8 2 5 $        44 , 1 6 5 $         Hi g h  ‐   Ho m e l e s s  Se r v i c e s Fr e e  Lu n c h  Pr o g r a m * $ 1 8 , 0 0 0 $ 1 5 , 0 0 0 $ 1 5 , 0 0 0 1 5 , 0 0 0 $         $1 5 , 0 0 0 1 8 , 0 0 0 $        15 , 6 0 0 $         Hi g h  ‐   Ho m e l e s s  Se r v i c e s Ho u s i n g  Tr u s t  Fu n d  of  JC $ 2 4 , 0 0 0 $ 2 4 , 0 0 0 $ 2 4 , 0 0 0 2 0 , 0 0 0 $         $2 4 , 0 0 0 2 4 , 0 0 0 $        23 , 2 0 0 $         Hi g h  ‐   Ho m e l e s s  Se r v i c e s Sh e l t e r  Ho u s e $ 6 5 , 0 0 0 $ 5 0 , 0 0 0 $ 4 9 , 7 0 0 4 5 , 0 0 0 $         $5 0 , 0 0 0 6 5 , 0 0 0 $        51 , 9 4 0 $         Hi g h  ‐   Ho m e l e s s  Se r v i c e s Pe n t a c r e s t ,  In c . / P a t h w a y s  Ad u l t  Da y  He a l t h  Ce n t e r $ 1 5 , 0 0 0 $ 1 5 , 0 0 0 $ 1 5 , 0 0 0 1 5 , 0 0 0 $         $1 5 , 0 0 0 ‐ $                     12 , 0 0 0 $         Hi g h  ‐   Me n t a l  He a l t h   Me d i u m  ‐   Ha n d i c a p p e d  & Se n i o r  Services Bi g  Br o t h e r s  / Bi g  Si s t e r s $ 3 3 , 0 0 0 $ 2 0 , 0 0 0 $ 3 0 , 0 0 0 $ 1 5 , 0 0 0 $ 2 5 , 0 0 0 3 3 , 0 0 0 $        24 , 6 0 0 $         Hi g h  ‐   Me n t a l  He a l t h  Se r v i c e s Co m p e e r  of  Jo h n s o n  Co u n t y $ 1 5 , 0 0 0 ‐ $                    ‐ $                     ‐ $                     ‐ $                     ‐ $                     ‐ $                     Hi g h  ‐   Me n t a l  He a l t h  Se r v i c e s Na t i o n a l  All i a n c e  on  Me n t a l  Il l n e s s  of  Jo h n s o n  Co u n t y $ 1 5 , 0 0 0 ‐ $                    ‐ $                     ‐ $                     ‐ $                     ‐ $                     ‐ $                     Hi g h  ‐   Me n t a l  He a l t h  Se r v i c e s Pr e l u d e  Be h a v i o r a l  Se r v i c e s $ 2 5 , 0 0 0 $ 1 5 , 0 0 0 ‐ $                     15 , 0 0 0 $         ‐ $                     25 , 0 0 0 $        11 , 0 0 0 $         Hi g h  ‐   Me n t a l  He a l t h  Se r v i c e s   Me d i u m  ‐   He a l t h  & Su b s t a n c e  Ab u s e  Services Ra p e  Vi c t i m  Ad v o c a c y  Pr o g r a m $ 1 7 , 5 0 0 $ 1 5 , 0 0 0 $ 1 5 , 0 0 0 1 5 , 0 0 0 $         $1 6 , 0 0 0 1 7 , 5 0 0 $        15 , 7 0 0 $         Hi g h  ‐   Me n t a l  He a l t h  Se r v i c e s   Me d i u m  ‐   He a l t h  & Yo u t h  Se r v i c e s Ta b l e  to  Ta b l e $ 1 0 , 0 0 0 ‐ $                    ‐ $                     ‐ $                     ‐ $                     ‐ $                     ‐ $                     Hi g h  ‐ Ch i l d  Ca r e ,  Fo o d  Ba n k s ,  Ho m e l e s s  Services   Me d i u m  ‐   Se n i o r ,  Ba t t e r  an d  Ab u s e d  Spouse  & Youth  Services Do m e s t i c  Vi o l e n c e  In t e r v e n t i o n  Pr o g r a m $ 4 8 , 0 0 0 $ 4 0 , 0 0 0 $ 4 0 , 0 0 0 4 0 , 0 0 0 $         $4 5 , 0 0 0 4 8 , 0 0 0 $        42 , 6 0 0 $         Hi g h  ‐ Ho m e l e s s  Se r v i c e s   Me d i u m  ‐   Se r v i c e s  fo r  Ba t t e r e d  and  Abused  Spouses  & Youth  Services Sy s t e m s  Un l i m i t e d $ 5 5 , 0 0 0 $ 3 0 , 0 0 0 ‐ $                     15 , 0 0 0 $         ‐ $                     ‐ $                     9, 0 0 0 $            Hi g h ‐ Me n t a l  He a l t h  Me d i u m  ‐   Yo u t h  Services Io w a  Jo b s  fo r  Am e r i c a n ' s  Gr a d u a t e s  (J A G ) $ 1 5 , 0 0 0 ‐ $                    ‐ $                     ‐ $                     ‐ $                     ‐ $                     ‐ $                     Me d i u m  ‐   Em p l o y m e n t  Tr a i n i n g  and  Youth  Services IV  Ha b i t a t  fo r  Hu m a n i t y   $1 5 , 0 0 0 ‐ $                    ‐ $                     ‐ $                     ‐ $                     ‐ $                     ‐ $                     Me d i u m  ‐   Ha n d i c a p p e d ,  He a l t h  and  Senior  Services El d e r  Se r v i c e s  In c . $ 5 0 , 0 0 0 ‐ $                    $3 0 , 0 0 0 2 0 , 0 0 0 $         $2 5 , 0 0 0 ‐ $                     15 , 0 0 0 $         Me d i u m  ‐   Tr a n s p o r t a t i o n ,  Ha n d i c a p p e d ,  Health  and  Senior  Services Gi r l  Sc o u t s  of  Ea s t e r n  Io w a  an d  We s t e r n  Il l i n o i s $ 1 5 , 0 0 0 ‐ $                    ‐ $                     ‐ $                     ‐ $                     ‐ $                     ‐ $                     Me d i u m ‐Yo u t h  Se r v i c e s Co m m u n i t y  Co r r e c t i o n s  Im p .  As s o c . N/ A HA C A P  ‐   Fo o d  Re s e r v o i r  Ba c k P a c k  Pr o g r a m N/ A IC C S D  Fa m i l y  Re s o u r c e  Ce n t e r s N/ A Ju n i o r  Ac h e i v e m e n t  of  Ea s t e r n  Io w a NA Ma y o r ' s  Yo u t h  Em p l o y m e n t  Pr o g r a m NA To t a l  Re q u e s t : $ 6 8 0 , 4 6 6 $ 3 7 8 , 7 0 0 $ 3 7 8 , 7 0 0 $ 3 7 8 , 7 0 0 $ 3 7 8 , 0 0 0 $ 3 7 8 , 7 0 0 $ 3 7 8 , 5 6 0 Date: December 9, 2015 To: Housing and Community Development Commission From: Steven J. Rackis, Iowa City Housing Authority Re: Amendments to the Iowa City Housing Authority’s Admissions and Continued Occupancy (ACOP) Plan. Introduction: The purpose of the ACOP is to define the Iowa City Housing Authority's policies for the operation of the Public Housing Program, incorporating Federal, State and local law. History/Background: In November 2015, the Federal Department of Housing and Urban Development (HUD) issued a proposed rule that would require each public housing agency (PHA) administering public housing to implement a smoke-free policy. Specifically, this rule proposes that no later than 18 months from the effective date of the final rule, each PHA must implement a policy prohibiting lit tobacco products in all living units, indoor common areas in public housing, and in PHA administrative office buildings (in brief, a smoke-free policy for all public housing indoor areas). The smoke-free policy must also extend to all outdoor areas up to 25 feet from the housing and administrative office buildings. HUD proposes implementation of smoke-free public housing to improve indoor air quality in the housing, benefit the health of public housing residents and PHA staff, reduce the risk of catastrophic fires, and lower overall maintenance costs. This is a proposed rule. HUD may choose not to promulgate a rule at all (although unlikely) or may choose to make changes to the proposed rule. The Iowa City Housing Authority has 81 public housing units: 36 Single-Family homes; 37 Zero Lot/Duplex/Tri-Plex; 8 Multi-Family; 4 Row House. Regardless of when, or if HUD acts, the Iowa City Housing Authority wishes to implement a no-smoking policy in early 2016. Proposed Amendments to the ACOP: Staff recommends adding the following new section to the ACOP: 22.0 SMOKE-FREE POLICY 24 CFR 965.653 Iowa’s Smoke Free Air Act went into effect on July 1, 2008. This law mandates that City buildings and the grounds around them be smoke free, pursuant to Iowa Code, Chapter 142D. In addition, the Iowa City Housing Authority prohibits the use of lit tobacco products in all public housing units and interior common areas, including but not limited to, hallways, laundry centers, and similar structures, as well as in outdoor areas, including but not limited to, playgrounds and other areas frequented by children. Smoking also includes the use of electronic cigarettes and waterpipe tobacco smoking (referred to as hookahs). January 12, 2016 Page 2 Because of the unit types listed above, the Iowa City Housing Authority is designating the Public Right of Way as the area where it is permissible for public housing tenants to smoke. Purpose of Smoke-Free Policy: The Iowa City Housing Authority is mitigating (i) the irritation and known health effects of secondhand smoke; (ii) the increased maintenance, cleaning, and redecorating costs from smoking; (iii) the increased risk of fire from smoking; and (iv) the higher costs of fire insurance for a non-smoke-free building. Recommendation: Staff recommends approving the amendments to the ACOP. Volunteer Fairfor Retired Persons Retish reported that attempts to organize a volunteer fair for retired persons has been frustrating. Retish does not want to duplicate what is already occurring in the community. Commission Action Plan 2015 Coulter expressed his desire for the Commission to support the racial equity and diversity action plans recently put forth by City staff and the Council in January. Retish and Townsend both noted that they had concerns/questions about the St. Ambrose disproportionate minority contact study. Bowers asked Retish and Townsend to provide the questions/concerns that they have to her and she would forward the questions for a response. Hanrahan reported on the possibility ofusing the upcoming Soul Food Dinner at City High (being held on February 20) as a listening post. Hanrahan and Hart recently discussed the possible venues for future listening posts. Townsend added that identifying the key players in the community is important to having successful listening posts. Olmstead and Coulter would like the Commission to work with the Council on their listening posts and to be a part ofthat community initiative. Motion by Hanrahan, seconded by Hart to support the recommendations for racial equity and the diversity action plans. Motion passed 7-1. (Townsend in the negative). Hart is planning on attending a panel discussion on Affordable Housing in March and may revisit the current program plans by the Commission on a similar topic. Ghoneim spoke with the Coalition for Religious Communities on doing outreach to them on the Commission and its role in the community. Ghoneim will have further information on possible presentation dates at the March meeting. She also will look into possible presentations to the Iowa City Mosque and the Iowa Chapter ofthe American Civil Liberties Union. 2015 Choice Awards Hanrahan who attended the event spoke very highly of it. The Commission was one of many co-sponsors. Juneteenth Hart will attend the March Juneteenth planning committee meeting and report back to the Commission. Education Subcommittee Retish and Hanrahan who are members of the Iowa City Community School District (ICCSD) Equity Committee along with Olmstead spoke ofa recent meeting in which Equity Director Kingsley Botchway presented a PowerPoint presentation on the future of equity within the ICCSD. Building Communities Bowers spoke on the status ofincluding Housing Choice Voucher (Section 8) in the definition ofpublic assistance source of income under the Iowa City Fair Housing Ordinance. It is currently excluded in the definition. Adding it to the definition would make it illegal to deny the rental of property to a person based solely on the fact that they hold a Housing Choice Voucher. Bowers noted that the Council would more likely than not defer to the City Attorney's Office for legality prior to moving forward on the recommendation. Motion by Townsend, seconded by Olmstead for Council to add Housing Choice Voucher to the definition of public assistance source of income under the Iowa City Fair Housing Ordinance. Motion passed 8-0. University ofIowa Centerfar Human Rights Board The book for One Community One Book for 2015 is Just Mercy by Bryan Stevenson. 2 EXHIBIT A FY16 Annual Action Plan Substantial Amendment #3 December 2015 The City of Iowa City proposes the addition of one new CDBG (Community Development Block Grant) funded project titled, “Neighborhood Recreation Improvements,” for $25,000 to enhance Highland Park located in a low- to moderate-income neighborhood. Additionally, the City proposes reducing the amount of CDBG funding from $75,000 to $50,000 for the existing project titled, “Streetscape Improvement, Tract 18.01 and 18.02.” The combination of these two changes amounts to a reallocation of funding between projects and does not affect the overall total of federal funds. The proposed amendment is detailed on the following page. The City Council will consider this recommendation on February 2, 2016 following a 30-day public comment period and the amendment will be submitted to the U.S. Department of Housing and Urban Development (HUD) following City Council approval. Jurisdiction: City of Iowa City, Iowa Contact Person Jurisdiction Web Address: http://www.icgov.org/actionplan Tracy Hightshoe Neighborhood Services Coordinator 410 E. Washington Street Iowa City, IA 52240 319.356.5244 Tracy-Hightshoe@iowa-city.org Proposed Amendment Project Name Streetscape Improvements - Tract 18 Target Area Goals Supported Improve/maintain public infrastructure/amenities Needs Addressed Infrastructure Maintenance & Improvement Funding CDBG: $50,000 Description Construction of curb cuts truncated domes for increased accessibility, and other general streetscape improvement activities. Target Date 10/15/2016 Estimate the number and type of families that will benefit from the proposed activities 1,936 persons in Census block group 1, Census tract 18.01 Location Description Street intersections on Lakeside Drive between Whispering Prairie and Aniston. Planned Activities Streetscape and accessibility improvements Project Name Highland Park Improvements Target Area Lucas Farms Neighborhood Goals Supported Improve/maintain public infrastructure/amenities Needs Addressed Infrastructure Maintenance & Improvements Funding CDBG: $25,000 Description Playground equipment and landscaping enhancements Target Date 10/15/2016 Estimate the number and type of families that will benefit from the proposed activities 1,359 persons in Census block group 3, Census tract 17 Location Description Highland Park, 750 Highland Avenue Planned Activities Playground equipment and landscaping enhancements Location Map Highland Park Improvements Streetscape Improvement Tract 18 Publication Notice Iowa City Press Citizen January 22, 2016 PUBLIC MEETING NOTICE FY16 Annual Action Plan Amendment #3 The City Council will hold a public meeting, accept comments, and consider approval of Iowa City’s FY16 Annual Action Plan Amendment #3 on February 2, 2016. The meeting will be held at City Hall, Emma Harvat Hall, 410 East Washington Street at 7:00 p.m. The Annual Action Plan is a portion of Iowa City’s Consolidated Plan (a.k.a. CITY STEPS). The Annual Action Plan includes information on the proposed use of Community Development Block Grant (CDBG) and HOME Investment Partnership (HOME) funds for housing, jobs, and services for low-moderate income persons. The Annual Action Plan outlines proposed activities and their budgets. If adopted, the FY2016 Action Plan Amendment #3 proposes the following changes in CDBG- funded projects: 1. Reduce the amount of funds for the existing FY16 project titled, “Streetscape Improvement, Tract 18.01 & 18.02,” from $75,000 to $50,000 2. Create a new project titled, “Neighborhood Recreation Improvements,” for $25,000 to enhance Highland Park Copies of the proposed amendment is available from the Neighborhood and Development Services Department, 410 East Washington Street; the Iowa City Public Library, 123 S. Linn Street; or on Iowa City’s web site (www.icgov.org/actionplan). Additional information is available by calling 356-5230. Comments may be submitted in writing to the Neighborhood and Development Services Department at the address above or by email to Kristopher-Ackerson@iowa-city.org. If you require special accommodations or language translation please contact Tracy Hightshoe at 356- 5230 or 356-5493 TTY at least seven (7) days prior to the meeting. Public Comments Received with Staff Response The 30-day public comment period for the FY16 Annual Action Plan Amendment #3 starts December 31, 2015 and ends January 30, 2016. The City Council is holding a public meeting on February 2, 2016. Comments Received: None Staff Response: N/A Prepared by: Kris Ackerson, Neighborhood Services, 410 E. Washington St., Iowa City, IA 52240 319.356.5230 RESOLUTION NO. ______________ RESOLUTION ADOPTING IOWA CITY’S FY2016 ANNUAL ACTION PLAN AMENDMENT #3, WHICH IS A SUB-PART OF IOWA CITY’S 2016-2020 CONSOLIDATED PLAN (CITY STEPS), AUTHORIZING THE CITY MANAGER TO SUBMIT SAID PLAN AND ALL NECESSARY CERTIFICATIONS TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT WHEREAS, the U.S. Department of Housing and Urban Development requires the City of Iowa City, Iowa, to prepare and submit an Annual Action Plan as part of the City’s Consolidated Plan (CITY STEPS) to plan for the use of federal funds to assist lower income residents with housing, jobs and services; and WHEREAS, the City proposes to amend the FY2016 Annual Action Plan by adding one new CDBG (Community Development Block Grant) funded project titled, “Neighborhood Recreation Improvements,” for $25,000 to enhance Highland Park located in a low- to moderate-income neighborhood; and WHEREAS, the City proposes to amend the FY2016 Annual Action Plan by reducing the amount of CDBG funding from $75,000 to $50,000 for the existing project titled, “Streetscape Improvement, Tract 18.01 and 18.02;” and WHEREAS, the combination of these two changes does not affect the overall total of federal funds apportioned by the City of Iowa City; WHEREAS, according to CITY STEPS, said amendment is considered a substantial change to the FY2016 Annual Action Plan and requires City Council approval; and WHEREAS, the City has disseminated information soliciting public input at the February 2, 2016 City Council meeting on the proposed Amendment #3; and WHEREAS, the FY2016 Annual Action Plan Amendment #3 contains the allocation of CDBG funds attached hereto as Exhibit A; and WHEREAS, adoption of the Amended FY2016 Annual Action Plan is required by the U.S. Department of Housing and Urban Development; and WHEREAS, the City Council finds that the public interest will be served by the adoption of the Amended FY2016 Annual Action Plan. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The City of Iowa City’s Amendment #3 to the FY16 Annual Action Plan, copies of which are filed in the Neighborhood and Development Services Department and Iowa City Public Library, are hereby approved and adopted. 2. The City Manager of Iowa City is hereby authorized and directed to submit the applicable documentation for the City of Iowa City’s Amended FY2016 Annual Action Plan to the U.S. Department of Housing and Urban Development to provide all the necessary certifications required by the U.S. Department of Housing and Urban Development in connection with said Plan. Passed and approved this _________ day of _____________________, 2016. ________________________________________ Resolution No. ___________ Page 2 MAYOR Approved by ATTEST:___________________________ ________________________ CITY CLERK City Attorney's Office 2016 NATIONAL COMMUNITY DEVELOPMENT WEEK PLANNING GUIDANCE National Community Development Week: March 28 – April 2, 2016 CDBG: 42 Years of Building Strong Communities HOME: 25 Years of Providing Decent, Safe, Affordable Housing National CD Week: 30 Years of Showcasing CDBG National Community Development Week: March 28 – April 2, 2016 The 2016 National Community Development (CD) Week will be celebrated March 28 – April 2, 2016. It provides the opportunity for grantees to reach out to their Congressional Members, showcase projects and programs, and involve the local community, including other local government departments, sub- recipients, beneficiaries, citizens, and community groups in the week-long celebration. This guidebook is intended to help you with the planning and implementation of your National CD Week activities. Real life examples from the winners of the 2015 John Sasso Community Development Achievement Award are incorporated into this guidebook to show how communities from across the country plan and celebrate National CD Week. WHY NATIONAL COMMUNITY DEVELOPMENT WEEK? The National Community Development Association (NCDA) created National Community Development Week in 1986 – 30 years ago – to bring national attention to CDBG at a time when the program was facing scrutiny by Congress. National Community Development Week provides the opportunity for you to promote awareness, education and advocacy of both CDBG and HOME. NCDA is proud to lead the annual National Community Development Week campaign and work with its membership, the U.S. Conference of Mayors, and other national partners to educate Congressional Members, the media, and the local citizenry on the impact and merits of CDBG and HOME in local communities nationwide – and the need for more funding. It is intentionally held during the height of the Congressional appropriations season to allow a concerted grassroots focus on increasing funding for CDBG and HOME. With continued pressures to reduce federal funding, it is imperative that your Congressional Member hear from you during National Community Development Week. We need every grantee to participate. Please join us in the 2016 National CD Week campaign. Please contact Vicki Watson, NCDA Executive Director, at vicki@ncdaonline.org with any questions regarding National Community Development Week. NATIONAL COMMUNITY DEVELOPMENT WEEK ACTION ITEMS Organize the Working Group and Establish a Timeline The first step to a successful National Community Development (CD) Week campaign is organizing a working group to plan and implement the CD Week activities. A lead staff person should be appointed to shepherd the process and assignments given to working group members to accomplish the CD Week activities. Involve other departments and groups who receive CDBG and HOME funds. The working group must meet regularly to ensure the CD Week activities are planned and implemented on time. The working group should establish a timeline and assignments early on in the process. In addition to the events, staff need to be assigned to gather the data for the CDBG and HOME fact sheets, and develop the press release and the proclamation (examples are attached). Examples from the Field Palm Springs, CA and Albany, GA The City of Palm Springs’ Community and Economic Development Department worked with its CDBG Citizens’ Advisory Council (CAC) to commemorate National Community Development Week. Likewise, 3 the City of Albany (GA) Department of Community and Economic Development worked with its Community Development Council Members and other partners to collaborate and plan for the commemoration of National CD Week. Arlington, TX The City of Arlington, TX established a National Community Development Week planning committee which consisted of various stakeholders. The planning committee met regularly and focused on the following activities: (1) gathered data and facts on CDBG and HOME dollars within the City of Arlington; (2) developed press releases and formal invitations to the Open House; (3) created fliers and infographics on CDBG and HOME accomplishments; (4) participated in the United Way of Arlington “Report to the Community” which focused on identifying the needs of Arlington residents; (5) organized a ribbon cutting event showcasing grant dollars at work and beneficiaries of those grant programs; and (6) attended a Fair Housing Symposium by the City of Dallas. The committee obtained the support of the Mayor and City Council which recognized the month of April as National Community Development Month, instead of one week. Decide Upon the CD Week Activities Public support and involvement from your Congressional Members, community groups, media, business and community leaders, and program beneficiaries is vital. Focus your efforts on the following activities. National CD Week Suggested Activities Issue a Press Release and Proclamation Issue a press release announcing March 28 – April 2, 2016 as National Community Development Week. Follow-up with passage of a National Community Development Week proclamation by your local elected body. Send the press release to local media outlets and the proclamation to your Congressional Delegation. These activities require minimal effort and can be undertaken by every grantee. A sample press release and proclamation are attached. Meet with Your Congressional Delegation or Provide an Educational Video and Other Materials Meeting with your Congressional Members or their staff is one of the most effective ways of advocating for CDBG and HOME because it affords Congressional Members the opportunity to hear first-hand how the funds are being used in their District. If you are unable to meet with your Congressional Members, send a letter, video, or fact sheet outlining the accomplishments of your CDBG and HOME programs. A sample fact sheet is located at the back of this guidebook. Examples from the Field Hollywood, FL Vice-Mayor, Kevin Biederman, met with some of the area’s federal representatives to advocate for more CDBG and HOME funds, including Congressman Mario Diaz-Balart (R-FL), Chair of the House Subcommittee on Transportation, HUD Appropriations. The Vice-Mayor distributed an advocacy video, created as part of the City’s National Community Development Week activities, to various other elected representatives. 4 Albany, GA The City sent letters to local, state, and federal elected officials and community agencies to seek support for CDBG and HOME. The City also created a CDBG and HOME advocacy video which showcased projects and beneficiaries around the following themes: homelessness prevention, access to healthcare, inspiration, collaboration, generosity, education, community, access to affordable housing, and business empowerment. Develop a Tour of Local Projects or Focus on a Project Ground Breaking or Kick-Off Event Develop a tour of local CDBG and HOME projects for Congressional Members, their staff, local elected officials, civic leaders, the media, and others. Select projects that positively showcase CDBG and HOME. Develop a written project description, including financing, to hand out during the tour. Make sure participants meet program beneficiaries on the tour. Examples from the Field Clarksville, TN The City of Clarksville Office of Housing and Community Development organized a tour of CDBG-funded programs and projects that provide assistance to the homeless. Each sub-recipient was given thirty minutes to highlight their facility and discuss programs and services, how CDBG funds support their program, and how CDBG funds are leveraged. The following sub-recipients participated in the tour: Clarksville-Montgomery County Community Action Agency (Old Firehouse Day Shelter), United Methodist Urban Ministries (Grace Assistance and Safe House), Lighthouse Mission Ministries (Safe Harbor of Clarksville), and Manna Café. Palm Springs, CA The Palm Springs’ CDBG Citizens Advisory Council (representing three City Commissions – Human Rights, Parks and Recreation and Planning as well as the Senior, HIV/AIDS and Targeted Income Qualified Areas/Populations) conducted a CD Week Tour of three prominently funded CDBG Sub-recipients’ facilities: (1) Mizell Senior Center (Senior and Frail Elderly), Desert AIDS Project (Persons Living with HIV/AIDS), and the City’s James O. Jesse Desert Highland Unity Community Center (Minorities and Youth). The tour packet included a schedule, list of participants with affiliations, NCDA CD Week News Release, tour route map, CDBG Sub-recipients’ cumulative award history (totaling $3.9 million) and current Program Year Summary. CDBG Sub-recipient leadership personally met the group on arrival and conducted a hands-on tour of their facilities as well as pointing-out the particulars of how CDBG funds impact their agency and beneficiary clients. Senator Feinstein’s Office announced the CD Week Tour through a news release which ran in the local electronic and print media outlets. Miami, FL The City’s signature National Community Development Week event was the groundbreaking of Stirrup Plaza II, a new affordable housing project for the elderly under construction in one of Miami’s most expensive areas – Miami’s Coconut Grove neighborhood. More than 50 City and County officials and local residents attended the groundbreaking ceremony. Upon completion in September 2016, Stirrup Plaza II will feature a total of 68 one-bedroom units. Fifteen units will serve residents at 50% of AMI and below. The remainder of the units will serve residents at 60% of AMI and below. The event attracted media attention with more than four placements in local publications, in both English and Spanish. 5 Osceola County, FL The County conducted a tour of projects that addressed community housing needs, community health needs and community educational needs. The ten (10) selected projects for the tour collectively received $3,381,758 in grant funding, leveraging $34,563,500 in private investment. The invitation list included members of the Affordable Housing Advisory Committee; the CDBG Advisory Task Force; municipal partners from the cities of Orlando, Kissimmee and St. Cloud; local government partners from Orange County and Seminole County; Congressmen Grayson’s office; Osceola County Health Department; Osceola County School District; Osceola County elected officials and management staff, non-profit agency partners, private sector partners and faith-based partners. A save-the-date was sent out two weeks prior to mailing invitations. The selected stops included two recently completed community health clinics, three affordable housing apartment complexes, three owner-occupied housing rehabilitation projects, a community center and an Osceola County School District technical education/adult learning center campus. Quincy, MA The highlight of the National Community Development Week was the Germantown Neighborhood Center Music Clubhouse Ribbon Cutting. The Honorable Mayor Thomas P. Koch joined Cedric Kam, Acting Deputy Director & Economic Development Specialist for Region I from HUD; Julia Frederick, Regional Director for U.S. Senator Elizabeth Warren (D-MA); State Senator John F. Keenan; State Representative Tackey Chan; Ward One Councillor Margaret Laforest; Phil Lussier, Chair of the Executive Board from the South Shore YMCA; David Bickel, Associate Executive Director from Music & Youth Initiative; and Joseph Salah of The Salah Family Foundation along with members of the City’s Department of Planning and Community Development, staff and families of the Germantown Neighborhood Center / South Shore YMCA to celebrate the opening of the Music Clubhouse. La Crosse, WI The City’s celebration of National Community Development Week kicked off in a neighborhood revitalization area where the Mayor, State Senators, Congressional Members, members of the neighborhood associations, council members, and the CEO of the neighborhood Gundersen Hospital all joined together during the kick off ceremony, donning hard hats and helping to demolish blighted buildings. The kick-off event was covered by WEAU and WQOW, the local television stations, and through print media. Afterwards, participants toured four homes completed by the City, Western Technical College, Couleecap, and Habit for Humanity. Involve Program Partners Examples from the Field Arlington, TX The United Way of Arlington hosted a “Report to the Community” which provided an overview of research focused on identifying the needs of Arlington residents as they age. The audience included key stakeholders, public service agencies, non-profits, local and state government officials, Congressional representatives, school district board members, and many others. United Way Arlington is supported, in part, with CDBG funds. United Way Arlington assists the City in identifying priority community needs and coordinating plans and programs to improve lives in Arlington. The report on aging will be used to guide the use of future grant funding in meeting the needs of older Arlington residents. 6 La Crosse, WI The City hosted a small business mixer to highlight how CDBG helps create jobs in the community. The event was co-sponsored by numerous economic development organizations. Five small business owners discussed how the City’s CDBG Small Business Revolving Loan helped them expand their business and offered tips to audience members. Hollywood, FL Various public service agencies such as Hope South Florida (housing and economic development assistance for the homeless or formerly homeless), Hispanic Unity (job training and placement), Russell Life Skills and Reading Foundation (youth education), the Boys & Girls Club (youth education) and other organization representatives attended the regular City Commission Meeting to accept the proclamation that the Mayor and City Commission issued to support the programs associated with CDBG and HOME to publicly advocate for future funding. Arlington, TX An Open House event showcased a single-family home that was rebuilt and sold to a single mother and reservist with the United States Air Force. U.S. Air Force veteran Dina Kaswatuka realized her dream of homeownership when she received her keys to a new home. The Tarrant County Housing Partnership (TCHP) worked with the Citi Military Veterans Network, City of Arlington HOME funds, Home Depot, Keller Williams Realty and Don Sneed Construction Inc. (DSCI) to acquire land and rehabilitate a vacant and foreclosed house in a low-income target area in East Arlington. The general contractor, DCSI, discounted labor rates in order to lower the construction costs, making the home more affordable. Dina is currently working two jobs while raising her own 8 year old daughter along with 3 of her siblings. Prior to purchasing this home, the family lived in a small one-bedroom apartment. They are excited to settle into a new home, with 4 bedrooms, a yard, accessible kitchen and plenty of space. Richland County, SC The Richland County Community Development Department (RCCD) held a Press Conference in conjunction with a project tour of a newly constructed duplex. This particular project was made possible by a partnership with a local CHDO, Benedict-Allen CDC. RCCD and Benedict-Allen CDC began work in the Ridgewood Community in 2005. The duplex is a very special project because it is the very last project to be completed in this revitalization area, and it was the very first structure of its kind in this particular neighborhood. Recognize Employees and Partners Organizations Examples from the Field Quincy, MA The City held a CD Week Awards ceremony to recognize employees and partner organizations for their contribution to the field of housing and community development and for providing a better quality of life for low- and moderate-income people. St. Louis, MO The City hosted a Resources Fair for organizations/departments receiving CDBG and/or HOME funds to 7 highlight their services for low- and moderate-income persons. The City also recognized organizations and individuals for their outstanding work at a reception. The awards included: Housing Development Project of the Year, Housing Developer of the Year, Community Advocate of the Year, Youth Program of the Year, Executive Director of the Year, and Neighborhood Improvement Program of the Year. Undertake a Service Project Examples from the Field St. Louis, MO City staff completed a service project at Wohl Recreation Center. With the assistance of Home Depot, the City was able to transform the library and multipurpose room. Save-the-date emails and postcards were mailed to over 200 stakeholders. The City utilized Facebook to publicize activities and events. Posters and event flyers were also posted in City buildings and local recreation centers. With the assistance of the Mayor’s Communication’s Director, the City issued a press release for the event. Formal letters were mailed to elected officials, HUD, and sponsors. Shreveport, LA The Mayor, members of the City Council, program partners, and citizens participated in a one-day community fair that provided information on job training, educational opportunities, employment, and other important services. The Community Development Department prepared and served food to the community participants. Richland County, SC The last day of the National CD Week celebration, the staff at Richland County presented Sistercare Women’s Shelter with donations and items that were collected during the week. Sistercare, a public services sub-recipient, is a shelter for women and children who are in need of a temporary home. Garland, TX Over 65 employees volunteered their time to successfully carry out two major events celebrating the week. Affordable Housing for Veterans – Bank of America, Green Extreme Homes and the City of Garland share a mission of providing veterans in need of affordable housing with the opportunity to enjoy the benefits of homeownership. Bank of America generously donated a home to Green Extreme Homes so that it may be turned into an energy efficient affordable home for a veteran. Employees from Bank of America and the City of Garland also volunteered their time on April 10-11 to help with site preparation and clean-up of the property. Lend a Hand to Grow Garland – City of Garland employees rolled up their sleeves to help with landscaping, clean-up, renovations and demolitions for 4 projects during the week. Several neighbors came to help and get information about the programs that are offered as a result of CDBG and HOME funding. Council members attended the event along with the Mayor. Hollywood, FL National Community Development Week was used as an opportunity to provide civic education to Hollywood’s youth. A representative of the City’s Community and Economic Development Department 8 visited an Advanced Placement U.S. Government and Economics class at Hollywood Hills High School to make a presentation regarding Community Development and the funding sources that support the City’s efforts. The students were given materials to share with their classmates and parents to advocate for these much-needed funds. That same class of 35 took a field trip to Hollywood City Hall to observe several presentations and to attend the April 1, 2015 City Commission Meeting where the proclamation was issued to celebrate National Community Development Week. Albany, GA The City held a proclamation signing and participated in a “Community Give Back Day,” which focused on collecting donated items for a local nonprofit organization, Open Arms Inc. WALB News 10 was on site for this event. The City held a CDBG Awards luncheon on April 10 to educate the community on the benefits of CDBG and HOME as well as to recognize the program partners. Advertise Your CD Week Activities Examples from the Field Miami, FL The City Commission issued an official proclamation declaring April 6-11, 2015 as National Community Development Week in the City of Miami and recognized the success of both the HOME and CDBG programs in Miami, FL. A general press release was also issued announcing National Community Development Week. The City used Twitter to alert over 200+ followers to National Community Development Week activities. The City also sent a blast e-mail to all of its public service agencies and developers reminding them of CD Week. Jacksonville, FL Letters of invitation to attend the CD Week activities were sent to legislators in Washington, DC as well as state and local elected officials. A press release announcing the week’s events was sent to local television stations. Quincy, MA Planning and education for National CD Week included a pre-CD Week press release/media advisory; e- mail blast through the MailChimp; EventBrite invitations; an interview on AM Quincy; 14 speaking programs during CD Week; the hanging of public banners to announce CD Week; the use of a mobile display board; and post-CD Week media coverage. Through each outlet, the benefits of HUD CPD programs was discussed, and residents were encouraged to contact members of Congress to advocate for additional resources. Shreveport, LA The City of Shreveport promoted National Community Development Week through PSAs at local radio stations, the City’s website, and through departmental newsletters. The City also posted “Celebrating CDBG Week, April 6-11” on a digital billboard on Interstate 20. The Mayor issued a proclamation containing information about the impact of CDBG and HOME on the community. Hollywood, FL The Public Affairs and Marketing staff sent press releases to area media. The South Florida Sun Times published an article on April 2, 2015 to promote the City’s National Community Development Week. In 9 addition, a full page article, with photos, was published in the City’s quarterly newsletter, New Horizons, and was mailed to every Hollywood resident to illustrate the importance of the City’s federal and state funds. Burlington, VT The City distributed a press release and fact sheet to 125 contacts throughout Vermont, as well as to Vermont’s federal delegation. The release noted the first-ever National Community Development Week Proclamation signed by Mayor Weinberger, as well as notable CDBG and HOME programming in the following areas: serving at-risk and underserved community members; supporting critical infrastructure and housing assistance; and promoting entrepreneurship and robust economic development. Additionally, a fact sheet was composed to highlight quick figures of funding, beneficiaries served, housing units developed, and services offered through FY13. Focus on Activities that Involve the Media Congressional Members read their local papers. They also want to hear how program dollars are being spent to improve their community, so the use of local media (print, television, and radio) is important to documenting your National Community Development Week activities and ensuring your Congressional Members and the community are made aware of your program activities. Creating a video in-house using YouTube is an economical and easy method of documenting your National CD Week activities and sharing it with local media and Congressional offices. Examples from the Field Burlington, VT Building on the success of last year’s National Community Development Week media blitz approach, the City again sought to raise awareness of National Community Development Week through numerous radio and television appearances, social media posts, PSAs, and a Mayoral proclamation. The City began its celebration of National Community Development Week by airing four separate PSAs 69 times from April 6-11, 2015. PSAs were produced including one general announcement on the CDBG program and the number of beneficiaries assisted last year in Burlington; subsequent PSAs detailed economic programming, housing services, and serving our most vulnerable resident initiatives. A local WVMT radio show featured a 15-minute segment on National Community Development Week with a focus on the City’s youth programs. The program hosted two CDBG grantees, the Sara Holbrook Community Center and the Burlington Police Department. The discussion centered on how CDBG is used to help the City’s youth and included a focus on reaching new Americans and youth at risk. The program aired on three different segments including two weekend shows. In addition to extensive radio coverage, National Community Development Week was featured live on regional broadcast station, CCTV Channel 17. The show broadcast on Monday, April 27, hosted by CDBG Administrator, Marcy Esbjerg, and featured Russ Elek, a CDBG Advisory Board Member. The broadcast aimed to educate the public about the fundamentals of CDBG and its funding stream nationally, state- wide, and locally in Burlington over the last six years, as well as the roles local citizens directly play in the review, selection and allocation process. The show featured proposed 2015 projects in early childhood, childcare, and youth programs, as well as individual stories on the HomeShare Vermont Affordable Housing Program, the Vermont Works for Women Fresh Food Program, and Mercy Connections’ 10 Women’s Small Business Program. This program aired multiple times and potentially reached as many as 16,000 households live and in re-runs. Media Links: Office of Mayor Weinberger, National Community Development Week Proclamation Community and Economic Development Office, City of Burlington - Facebook Page Burlington CEDO Show: Community Development Block Grants Clarksville, TN Please go to http://youtu.be/rGor2SwgwM4 to view the outstanding video produced by the City showcasing the projects featured on the CD Week tour. Richland County, SC The following YouTube Video was created by the Richland County Public Information Office: https://www.youtube.com/watch?v=X5xblZz1hBE&feature=youtu.be&t=407 The following is a Cola Daily News Article: http://coladaily.com/2015/04/09/photo-gallery-ridgewood- barony-neighborhood-unveils-new-affordable-duplex-housing/ La Crosse, WI The week’s events were covered heavily by local media. http://www.news8000.com/news/poage-park-undergoes-demolotion-as-part-of-neighborhood- revitalization-effort/32348942 http://www.news8000.com/news/salvation-army-benefits-from-city-grant-program/32368796 http://www.news8000.com/news/Local-entrepreneurs-compete-for-funds-to-make-their-business-a- reality/32372374 Quincy, MA Community Development Department staff worked with local papers and QATV Radio to advertise its National CD Week events. Patriot Ledger – March 23, 2015 article http://www.patriotledger.com/article/20150323/NEWS/150328780/0/SEARCH Patriot Ledger – March 26, 2015 http://www.patriotledger.com/article/20150326/NEWS/150327254/0/SEARCH QATV Radio Interview – April 6, 2015 http://www.qatv.org/audio/AMQuincy/community-development-week-activities-april-6-2015 St. Louis, MO 11 National CD Week events were covered by the local press and radio. http://interact.stltoday.com/pr/local-news/PR040615043421017 http://news.stlpublicradio.org/post/st-louis-boasts-success-programs-funded-federal-community- development-grants Garland, TX http://www.garlandtx.gov/gov/lq/publicmedia/press.asp - Garland City Press http://garlandtx.swagit.com/play/04132015-1393 - Video Link Page http://garlandtx.swagit.com/play/04072015-1182 - Proclamation Other Innovative CD Week Activities La Crosse, WI The City launched “flight night,” an event where after a 10-week course, budding entrepreneurs pitched their business ideas to a live audience and competed for prizes. Flight night showcased how CDBG funds help support micro-enterprise entrepreneurship. The winner received $25,000 in start-up funding from a state fund. Representatives for Senator Tammy Baldwin and Congressman Ron Kind were in attendance. Both events were covered by the local television stations. Hollywood, FL The City directed residents to the City’s newly created advocacy webpage that includes sample advocacy letters and direct contact information to federal and state elected representatives and newspapers for letters to the editor. Also, each CDBG sub-recipient was encouraged to promote this advocacy effort to their beneficiaries. The City’s Funding Advocacy page is available at http://www.hollywoodfl.org/index.asp?nid=193 Richland County, SC The County made the public aware of the CDBG projects in their community by providing signage at local projects. The signs had two main purposes: (1) to highlight the work that has been done in Richland County to enhance the lives of LMI persons; and (2) to showcase the many ways that CDBG dollars have been spent and the importance of federal dollars. The signs were strategically placed throughout Richland County at ten (10) different completed projects. Burlington, VT Each day of National Community Development Week, CDBG programs and photos were highlighted on the City’s Facebook page, demonstrating the broad spectrum of agencies, beneficiaries and communities integral to the Burlington CDBG story. CDBG-funded agencies submitted photos and narratives of their projects. Each post contained a website and social media link to learn more about the featured organization. The CDBG story cannot be told without incorporating the personalized stories of the many beneficiaries who are served through these critical federal funds. This year, the City continued to utilize collaborative social media to put a face to the program itself, telling beneficiaries’ stories on the City’s Facebook page, in every interview, and through agency-submitted stories and photos that 12 exemplified the purpose of CDBG. How to Reach Your Member of Congress You can obtain your Member’s phone number and mailing address (both DC and the local district offices) at http://www.house.gov and http://www.senate.gov Not sure who your House Member is? Then go to http://www.house.gov/representatives/find/. Introduce yourself and ask to speak with the Member’s appointment secretary/scheduler. If the scheduler is unavailable, leave a message with your name and phone number requesting the event be placed on your Member’s calendar. Keep making follow-up calls until you speak to the scheduler directly to confirm your Member’s participation in your event. SAMPLE DOCUMENTS (Please feel free to modify the documents) SAMPLE PROCLAMATION/RESOLUTION Present this proclamation to your Congressional Members during the National CD Week tour of CDBG and HOME funded projects -- or mail it to them. WHEREAS, the week of March 28 – April 2, 2016 has been designated as National Community Development Week by the National Community Development Association to celebrate the Community Development Block Grant (CDBG) Program and the HOME Investment Partnerships (HOME) Program; and WHEREAS, the CDBG Program provides annual funding and flexibility to local communities to provide decent, safe and affordable housing, a suitable living environment, and economic opportunities to low- and moderate-income people; and WHEREAS, the HOME Program provides funding to local communities to create decent, safe, and affordable housing opportunities for low-income persons. Nationally, over one million units of affordable housing have been completed using HOME funds; and WHEREAS, over the past five years, our community has received a total of $____________ in CDBG funds and $_______________ in HOME funds; and WHEREAS, the following activities have been funded (please list); and NOW, THEREFORE BE IT RESOLVED, that the City/County of ________ designates the week of March 28 – April 2, 2016 as National Community Development Week in support of these two valuable programs that have made tremendous contributions to the viability of the housing stock, infrastructure, public services, and economic vitality of our community. 13 BE IT FURTHER RESOLVED, that our community urges Congress and the Administration to recognize the outstanding work being done locally and nationally by CDBG and HOME by supporting increased funding for both programs in FY 2017. SAMPLE PRESS RELEASE City, USA For further information, contact Date Jane Doe at (202) 777-CDBG The City/County of ______________Celebrates National Community Development Week; March 26- April 2 Mayor/County Executive _______ and the City/County Council today issued a proclamation supporting the Community Development Block Grant (CDBG) Program and the HOME Investment Partnerships (HOME) Program by recognizing National Community Development Week, March 26 – April 2, 2016. Spearheaded by the National Community Development Association, the week-long celebration brings together citizens, government officials, businesses, media, and non-profit organizations through events to showcase the impact of CDBG and HOME on our community. National CD Week also serves as a venue for educating the public about the programs. This year marks the 42nd anniversary of the CDBG program. The CDBG program provides grants to over 1,200 local governments to create neighborhood approaches that improve the physical, economic and social conditions in communities. Every $1.00 of CDBG leverages another $4.07 in other funding; bringing additional vital resources to communities. The HOME program, now in its 25th year, provides grants to over 600 local participating jurisdictions to create safe, sanitary, and affordable housing in communities nationwide. Every $1.00 of HOME leverages an additional $4.16 in other funding. Both programs are administered nationally by the U.S. Department of Housing and Urban Development. CDBG and HOME have seen funding reductions in the past several years. In FY 2010, CDBG was funded nationally at $3.990 billion and HOME was funded at $1.825 billion. CDBG is now funded at $3.0 billion nationally and HOME at $950 million. These programs are needed more than ever to help our most vulnerable citizens and improve the overall condition of our neighborhoods. The City/County will highlight both programs during National CD Week by conducting the following activities [Describe your CD Week activities]. SAMPLE FACT SHEET Please complete this fact sheet and give it to your Congressional delegation and local press during National CD Week – or email it to them. I. Executive Summary Attach a brief executive summary that answers the following questions: Why are CDBG and HOME important to my community? 14 Who do the programs serve in my community? How is the program funding used in my community? Why is more CDBG and HOME funding needed in my community? II. COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ACCOMPLISHMENTS FOR THE CITY/COUNTY________________________ For every one dollar of CDBG funding another $_______ in private and public funding was leveraged. CDBG assisted ________ persons in the past five years. CDBG created or retained ______ jobs in the past five years. CDBG funds in the amount of $_________ were spent on economic development activities (outline the types of activities and the beneficiaries assisted). CDBG funds in the amount of $_________ were spent on public improvements (outline the types of activities and the beneficiaries assisted). CDBG funds in the amount of $_________ were spent on public services (outline the types of services and the beneficiaries assisted) CDBG funds in the amount of $____________ were provided for housing activities (outline the types of activities and the beneficiaries assisted). III. HOME INVESTMENT PARTNERSHIPS (HOME) PROGRAM ACCOMPLISHMENTS FOR THE CITY/COUNTY OF ____________________________ For every one dollar of HOME funding another $_______ in private and public funding was leveraged. HOME assisted __________ persons in the past five years. HOME funds in the amount of $_____________ were provide for housing activities, such as homebuyer assistance, rental assistance, and the production of affordable rental units. A total of ____________ units of affordable housing were created _________ households received assistance in purchasing their first home _________ rental units were constructed and/or rehabilitated 15 _________ homeowners received rehabilitation assistance IV. The Impact of Funding Reductions Describe how the funding cuts to CDBG and HOME have affected your program delivery, operations, and the beneficiaries served by the programs. · Outline the actual cut to your CDBG and HOME allocations over the past few years · Outline how the loss in funding has caused a delay in projects – or caused projects to be canceled completely and discuss the impact on your community (jobs lost, fewer beneficiaries assisted, etc.) CD Week and Beyond: Meeting and Corresponding with Your Congressional Members Throughout the Year Meeting with a member of Congress, or Congressional staff, is a very effective way to convey a message about a specific issue or legislative matter. With the continued focus on reducing the federal budget, it’s important to meet with your Congressional Members to inform them of the importance of CDBG and HOME in your community. Make an Appointment: Congressional Members are extremely busy and their calendars fill up quickly. When attempting to meet with a Member, contact their secretary/scheduler to make an appointment. You can obtain your Member’s contact information at http://www.house.gov and http://www.senate.gov Meet with Your Congressional Member in Their District Office With budget constraints, it is impractical for most grantees to travel to Washington, DC to meet with their Congressional Members. Scheduling a meeting in their district office is just as effective. If possible, bring a sub-recipient or beneficiary to the meeting with you. Congressional Members like to hear directly from the organizations or people the programs serve. A typical meeting should go as follows: I. Introductions II. Acknowledge your Member of Congress (and any staff that you have worked with), thank them for meeting with you, and thank them for any previous actions that have helped your community. III. Present your issues. IV. Ask for a commitment from your Member to support increased funding for CDBG and HOME. 16 Come Prepared and Make the Issues Real: Bring information and materials supporting CDBG and HOME. Bring copies of the CDBG and HOME Fact Sheet and other supplemental materials of importance. Members are required to take positions on many different issues. It is therefore helpful to share information and examples that demonstrate clearly the impact and benefits associated with CDBG and HOME. Be concise and forthright when discussing CDBG and HOME. Ask for your Member’s support of both programs. If you have brought a sub-recipient or beneficiary to the meeting, let them tell the Congressional Member how the programs have helped them. Be Responsive and Follow-Up: Be prepared to answer questions or provide additional information. Follow-up the meeting with a thank-you letter that outlines what was discussed in the meeting and reiterates any commitments made by your Member. Send along any additional information and materials requested. Tips on Writing to a Congressional Member Due to tightened security, a letter can take up to 3 weeks to reach your Member, so please ALSO FAX AND E-MAIL a copy of the letter to your Member. Their fax number and e-mail address can be found on their website. Addressing Correspondence: To a Senator... The Honorable (Full Name) United States Senate Washington, DC 20510 Dear Senator (Last Name): To a Representative... The Honorable (Full Name) House of Representatives Washington, DC 20515 Dear Representative (Last Name): The Roles of Congressional Staff Each Member of Congress has staff to assist them during their term in office. To be most effective in communicating with your Member of Congress, it is helpful to know the titles and principal functions of key staff. Administrative Assistant (AA) or Chief of Staff (CoS): The AA reports directly to the Member of Congress. This person usually has overall responsibility for evaluating the political outcomes of various legislative proposals and constituent requests. The AA is usually the person in charge of overall office operations, including the assignment of work and the supervision of key staff. Legislative Director (LD), Legislative Assistant/Aide (LA) or Legislative Counsel (LC): The LD is usually the staff person who monitors the legislative schedule and makes recommendations regarding pros and 17 cons of particular issues. In some Congressional offices, there are several Legislative Assistants/Aides and responsibilities are assigned to staff with particular expertise in specific areas. Appointment Secretary or Scheduler: The Appointment Secretary or Scheduler is responsible for controlling the Member’s calendar. This includes arranging meetings for constituents, arranging speaking dates, and arranging visits to the district. 18