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HomeMy WebLinkAbout1989-09-06 Bd Comm. minutes4g) MINUTES HISTORIC PRESERVATION COMMISSION WEDNESDAY, JULY 13, 1988 - 7:30 P.M. CLASSROOM, SENIOR CENTER. MEMBERS PRESENT: Russell, Vanderwoude, Kern, Cook, Sierk, Licht, Scott MEMBERS ABSENT: None STAFF PRESENT: Beagle, Rest GUESTS PRESENT: Eckhardt, President of Friends of Historic Preservation. CALL TO ORDER: Chairman Russell called the meeting to order at 7:30 p.m. REVIEW OF JUNE 81988. MINUTES: Russell asked if there were any corrections to the June 8, 1988, minutes. Kern questioned a word choice on page 1, last paragraph, line 1. Sentence should read, "VanderWoude commended Pam Barnes....". Russell noted an error in content on page 4, paragraph 3, line 8, last phrase. The last phrase should read "...use the interest for preservation projects'. Kern also noted a grammatical error on page 4, paragraph 3, line 20. The sentence should read "Russell sought authority from the Commission for Beagle and him to prepare...". Sierk moved to approve the June 8, 1988 minutes with proper corrections. VanderWoude seconded. The motion carried unanimously. REVIEW OF REHABILITATION PROJECTS: -- 501 Oakland Avenue Beagle referred to the Memorandum in the packet pertaining to the rehabil- itation project. He stated the residence is not on the National Register nor located in or adjacent to a historic district. Hp recommended the Commission find that no historic properties will be affected by the proposed undertaking and refer the property to the state with no comment. Russell agreed further stating the rehabilitation did 'not involve major renovations: Beagle noted the proposed siding should be comparable to the original clapboard in style, size, and texture. /3�G 1 Historic Preservation Commission July 13, 1988 Page 2 Sierk moved to recommend the proposed rehabilitation of 501 Oakland Avenue to the State Historical Society of Iowa finding that no historic proper- ties are affected and that the evaluations be accepted with the recommendation that the proposed siding be comparable to the original clapboard. VanderNoude seconded. The motion carried unanimously. DISCUSSION OF NORTH SIDE HISTORIC DISTRICT Russell had not the opportunity to contact other historic preservation groups in the area, and proposed to do so by the next meeting. Cook reported the concerns of the Historic Preservation Commission regarding the North Side District to the Planning and Zoning Commission meeting on July 7, 1988. He emphasized that the task at hand involves finding ways to increase incentives to expand historic sites, mainly increasing its economic viability. He suggested four possible "methods" or issues presented at the Planning and Zoning Commission meeting which might accomplish this task. A. Non -Conforming Uses At present, nonconforming structures are not allowed to rebuild to the same degree of nonconformity if the original is destroyed by natural disaster or fire.- In a historic district, the owners can build back the original structure if located on the original founda- tion or the site of the original foundation. However, according to the City Assessor, there is always some value remaining so that no structure is destroyed to the extent of 100% or more of its assessed value. The distinction between historic districts and other properties is not very clear. In other words, almost every property is exercising the same right to rebuild. Proposal: Stiffen up the Non -Conforming Uses regulations in non -historic districts to widen the distinctions between non -historic areas and the historic districts. B. Accessory Apartment An accessory apartment consists of two separate units housed within the same dwelling. Currently age and income requirements restrict the availability of accessory apartments. 3zlo l Historic Preservation Commission July 13, 1988 Page 3 Proposal: Provide greater latitude for owners of properties in historic districts to allow for accessory apartments which may help the original owner maintain and support the historic property. It would increase the economic viability of the property. C. Bed and Breakfast Sites Beagle noted that this particular issue is addressed through zoning ordinances and iscurrently a pending issue before the Planning and Zoning Commission. Russell asked if there was a draft amendment and Cook asked if the Commission could draft a proposal regarding bed and breakfast sites. Proposal: Beagle said the issue could be "moved up" on the Planning and Zoning Commission's pending list of issues for discussion. D. Historic District Tax Exemption Currently, fraternity and sorority houses are taxed at a much lower rate than rooming houses within the same district. Money could be raised by defining these• panhellenic organizations as commercial which woulraise eir taxes, but, could be t if locted in a historic district.thCook suggested working for aehistoricadistrict tax exemption similar to the homestead tax exemption. Proposal: Work with City Manager and State legislators to implement enabling legislation redefining panhellenic organizations in the tax code and also providing for a historic district tax exemption. In addition to the above listed proposals, Cook suggested giving focus to education, "consciousness -raising" issues as well as an agenda of action. Scott arrived. Cook also announced that the July meeting would be his last, however the Commission would retain his support through the Planning and Zoning Commission. Beagle noted that the Planning and Zoning Commission will not meet again until September, therefore, a the new representative from that Commission would not be appointed until that time. 1 Historic Preservation Commission July 13, 1988 Page 4 A suggestion for a rotation -based system of representation from the Planning and Zoning Commission met with approval from the group. Focusing again on the bed and breakfast issue, Beagle mentioned that surprisingly there has not been much interest in them. Eckhardt stated that congestion and lack of parking, especially in the North Side, may inhibit interest in bed and breakfast inns. Beagle replied there may also be problems with the building codes, where a bed and breakfast may be out of character with single-family dwellings. It would be a question of whether to permit bed and breakfasts throughout the district or grant it as a special exception. It may also be subjected to additional review under the Board of Adjustments. Staff, he said, can work on a proposed ordinance or possible revision of existing ordinances. Russell asked if the bed and breakfast ordinances would apply similarly to accessory apartments. Beagle replied they are part of separate code and would need to be addressed separately. Beagle will duplicate information concerning the accessory apartment ordinance for Commission members and send a copy to Cook as well. Eckhardt, new President of Friends of Historic Preservation and currently a resident of the North Side, charged the Commission to attend to its duties as the principal body for identifying and preserving historic sites. While the North Side District citizens are rather worn out from the last battle, they still support efforts to create a historic district in their area. The Friends of Historic Preservation is currently rewriting their bylaws and statement of purpose as well as looking for a new headquarters. She offered to send representatives from her group to observe and perhaps participate in the Commission as well as mentioning that her group was accepting new members. Russell proposed to get in touch with the Friends of Historic Preservation as well as other allies. He assured Eckhardt that the Commission did want to preserve the North Side and did not want to fail in attaining it by acting prematurely. Eckhardt replied the neighborhood supports the Commission but they need to have a set district boundary to support. Beagle will provide Commissioner names to the Friends of Historic Preser- vation so that they may receive their literature. 1 Historic Preservation Commission July 13, 1988 Page 5 General Discussion. VanderWoude stated there are disincentives to living in the city versus suburbs, specifically increased taxes on porches but not on decks. Russell reiterated that the Commission must formulate a plan of attack in attaining the goal of the North Side as a historic district. DISCUSSION OF COMMISSION LOGO Scott presented a selection of graphics which utilized the cornice piece of Barbara's Bake Shop in downtown Iowa City. It has an ornamental motif, circa 1883. The graphics illustrated its use in different type faces, with open shell, closed shell, reduced, enlarged, etc. Scott liked the idea of the initials of the Commission's name within the logo but thought the letters might become muddled after reducing. Russell asked if it could be done in different colors. VanderWoude thought the pattern appeared perhaps too "modern." Licht suggested that when the shell is reduced the initials would disappear. Russell asked Commission Beaglereplied Bthey would en ed funds from d the VePlanning its n Department's budget. Cook stated when he had previously mantioned this issue to Council member Susan Horowitz, she suggested that the incidental expenses for the Commis- sion could be taken from outside the main budget through the City Manager. Beagle will check on the availability of funding for stationery. Russell stated the Commission needed an identity, and as Cook suggested, apart from the City. Beagle stated the Commission may need to get outside financial assistance through fund raising for any brochures or stationery and that either one could be quite expensive. Russell asked how much was allocated for the Commission and stressed brochures concerning historic preservation should be within the realm of government responsibility and therefore an anti- cipated expense fully supported by the City. Beagle will get informa;'ln about the budget allocations. Russell further suggested the Commission could use a full-time City Planner for Historic Preservation needs. a Historic Preservation Commission July 13, 1988 Page 6 Sierk suggested that some initial money is necessary to generate more money and perhaps the stationery itself or the printing might be donated asserting that donations are tax deductible items. Scott stated the logo must be something that can be expanded or reduced, i.e., it can not be too intricate it detail. Licht agreed, stating that a Victorian motif would lose its impact upon reduction, but, a cornerstone would be bulky enough to reproduce and still retain its meaning. While Old Capitol is easily the most recognizable feature, it is also used by many other committees. However, some other building or feature such as a porch, doorway, border, or bracket in Iowa City, could be used as the logo. Another suggestion included using the name and a separate logo to form a column -like figure on one side of the page. Scott will present any new graphics at the next meeting. I HISTORIC PRESERVATION COMMISSION INFORMATION i. Russell said he was still waiting for the final accounting of the Margaret Nowysz fund and as yet had not communicated with Bill Nowysz. ` He also presented several articles of interest concerning the Manassas battlefield in Virginia, specifically the planned shopping mall develop- ment there and the increasing opposition. He suggested Commissioners write to their legislators to support the preservation of the battlefield. A copy of the July 18, 1988, Newsweek article written by George Will will be included for Commissioners, benefit in the next packet. Licht added that in her copy of the National Trust bulletin, the National Trust stated that they too are going to fight the development. Russell expressed deep appreciation and thanks to Cook for his admirable work on the Commission. Sierk mentioned she would be interviewed by a student from the Journalism department about the Summit Street district. Russell asked Sierk if she would invite the student to send a copy of their project/paper to the Commission to be included in its archives. J I I J Historic Preservation Commission July 13, 1988 Page 7 Licht noted an article from the Iowa Architect May/June 1988 edition which reviewed rehabilitation efforts in the Iowa City area. She noted the rather caustic comments towards the renovations done to the Commerce Center building. A copy of the article will be included in next month's packet. Scott restated he will have more logo selections for review by next meeting. Vanderwoude announced he had attended the State Historical Preservation Society's fund-raising workshop. It provided information about grant writing, main street rehabilitations, and state wide fund-raising efforts. He also surprised the Commission with an unlikely source of possible funding, the Teamsters, who are interested in preserving their history and historic buildings as well. STAFF REPORTS The Commission needed to begin to address the fiscal activities planned under last year's annual report. The work program was partially developed and while the Commission is self-directed and of great service to the community, it needs to attend to other items within the work program. Beagle asked the Commission to allow Staff to make initial review of rehabilitation projects submitted to the Commission, and if upon finding the properties could be considered in any way of historical value, to then submit those properties to the Commission for their review and recommenda- tions. It would streamline the process and allow the Commission to focus on other projects. He would continue however to distribute all information in the Commission packet. Russell wanted to know how the law required the Commission to act upon these rehabilitation projects. He did not feel comfortable with relin- quishing the Commission's review process. Cook asked if the Commission decided against a proposal for rehabilitation if the property was not considered a historic site, what consequences would occur. Beagle replied that the Commission is acting only in advisory capacity and does not have authority to deny a project, but, to offer recommendations to the State. Cook stated if the Commission doesn't have the to enact change, then their efforts should be directed towards other projects. In response to Kern's query of the procedure of the house located at Bowery and Summit, Beagle answered the property had to go through a Certificate of Appropriateness process since it was located in the Summit /3a(0 Historic Preservation Commission July 13, 1988 Page 8 Street historic district. In historic districts, the Commission has the responsibility and the power to review and approve (or deny) proposed rehabilitations involving changes to the exterior features of a building. Cook saved to allow staff to screen rehabilitation project applications for potential historic content, and if historic, forward all such projects to the Commission for their review. Also, staff will present non-historic projects as supplemental material within the mont:lly packet. Kern seconded. The motion passed unanimously. Beagle asked if the additional materials in the packets were informative for the Commissioners. The Commission wants to continue to receive the information. ADJOURNMENT Kern moved. Cook seconded. The motion carried unanimously. The meeting adjourned at 9:10 p.m. Minutes submitted by Susan Rest. MINUTES HISTORIC PRESERVATION COMMISSION WEDNESDAY, AUGUST 10, 1988 - 7:30 P.M. CLASSROOM, SENIOR CENTER MEMBERS PRESENT: Russell, VanderWoude, Kern, Scott MEMBERS ABSENT: Cook, Sierk, Licht STAFF PRESENT: Beagle, Rest GUESTS PRESENT: Karin Franklin, Senior Planner CALL TO ORDER: Chairperson Russell called the meeting to order at 7:37 p.m. REVIEW OF JULY 13, 1988, MINUTES: Commissioners noted no errors in July 13, 1988 minutes. DRAFT Russell moved the second agenda item "Discussion of any Item not on the Agenda" after all other business, and renamed it "New Business". DISCUSSION OF BUDGET AND COMMISSION EXPENSES Karin Franklin, Senior Planner, presented information concerning the budgetary process with special consideration to how it affects the Commission and its proposed future projects. The budget process for the following fiscal year begins in October. Each division has two weeks to complete the budget forms. The Urban Planning division not only governs the Historic Preservation Commission but also the Riverfront, Planning and Zoning Commissions, and Board of Adjustment. Two things differentiate the Historic Preservation Commission from the others: (1) 1/4 staff time person allocated to the Commission through the salary budget, and (2) $350.00 allocated for the Awards Program in administrative graphic supplies costs. There is no danger in losing either the staff time nor the Awards money at this point in time. This year, fiscal year 1989, is fairly constrained in the amount of funds for the Commission, and the division as a whole. The budget was signifi- cantly cut back and if money is desired for a new project, it would have to be taken away from something else. Franklin recommended if the Commission wanted to begin a low cost project mid fiscal year, it might be possible or if they could present a compelling argument, the Council might "find" funding, such as when the Council chose to fund a small brochure to provide information regarding the North Side District. �,3oZG Historic Preservation Commission August 10, 1988 Page 2 For fiscal year 1990, Franklin recommended the Commission plan ahead for specific projects and their projected costs. The Commission can not expect to geometrically increase their funding, but through expanding service levels, might receive more funding for new projects. The Commission should provide input to Staff who will in turn present the material to Franklin to submit in her proposed budget to the City Manager. The City Manager then presents his budget to the City Council in January. She mentioned there was not much point in lobbying the Council for support before they receive the City Manager's recommendations. The Commissioners could attend the public hearings, present information as well as provide support for Historic Preservation. By March, the budget will be approved. Russell raised the issue of increased staff time, perhaps in the form of a Neighborhood Planner. Franklin replied interest exists, however, it is a new concept and has not been done before in Iowa City. She also mentioned the duties would have to be subsumed into an already existing position within the Planning Department and it would take a significant restructuring to accomodate such an increase in duties. Russell asked if there currently existed a staff person with interests in tourism. Franklin replied the Chamber's Convention Visitors' bureau which is funded in part by the hotel and motel tax provides that service. Russell asked what fund raising the Commission is permitted to do on its own? Franklin stated it is difficult to set up foundations, however, the City government can set up a fund to receive private contributions earmarked specifically for Historic Preservation. The Commission would be soliciting funds in the name of the City which might diminish its direct funding from the City. Then again, the City might welcome the attention and added revenue. Franklin charged the Commission with finding ways of plugging into the budget system. Some of her suggestions included: Dues and Memberships - applying for new subscriptions Printing Service - either a continuing item or one shot projects Travel/education - attending state or regional meetings Printing and Graphics - used for Awards programs In these ways, the Commission can garner funds for different specific projects. Russell reiterated the importance of increased staff time in the future and equated a Neighborhood Planner with a "Quality of Life" type of planner. He suggested one arena of support could include rehabilitation projects. Historic Preservation Commission August 10, 1988 Page 3 Beagle requested Franklin's input on the non -conforming uses ordinances mentioned by Cook in previous meetings. Franklin stated that the ability to rebuild any non -conforming structure is based on a comparison of the assessed value of the property in relation to the value of the damage that occurred, and that contrary to Cook's opinion, the staff had found instances in which 100% of the assessed value was not exceeded. In reference to historic structures, Beagle said the new structure must be as near as possible to the previous exterior design if placed on the site of the original foundation. The Commission thanked Karin Franklin for coming to the meeting and presenting the budget information in such a concise manner. Russell restated his interest in acquiring more staff time perhaps by formulating a specific resolution promoting the necessity of more staff involvement in regards to the North Side District. DISCUSSION OF ANNUAL REPORT AND COMMISSION WORK PROGRAM Russell stated the annual report pages needed to be labelled more clearly as to date and function. The General Responsibilities section did not need to be altered. Discussion - ACCOMPLISHMENTS IN FISCAL YEAR 1988 Item 3. In response to a*question from Russell, Beagle stated the Commission had recommended adoption of new architectural guidelines and procedures for new construction which will be presented to the City Council. Russell suggested to clarify that while the Commission sent its recommendation to Council, no action as yet has been taken. Item 5. Russell questioned the status of the recommendation to the City Finance Director that stated the penalty for illegal demolitions be increased to $1,000. Item 6. Grammatical change in first sentence, should read "Historic Preservation: The People's Choice" by: Part a. Should read "...as Historic Preservation Week...". Part b. Should include some mention of the Award categories and the Honorable Mentions. Item 8. Beagle stated that he and Barbara Wagner met with the Iowa City Press -Citizen Executive Editor in an informal meeting to discuss the possibility of a "Preservation Corner" column. The Editor was not favorably disposed to the concept, although he did not entirely close the door on the concept. The issue has been placed on hold by the Commission since then. The Editor also feared the article would be used to serve a special interest which was not the intent. Russell noted that such a /.m(, Historic Preservation Commission August 10, 1988 Page 4 column would also take alot of time on the part of the Commissioners to prepare articles, editorials, etc. Item 12. Should read "Considered a logo for use on stationary and educational materials produced by the Commission to promote the goals of historic preservation in the community." Discussion - ACTIVITIES PLANNED FOR FISCAL YEAR 1989 Item 1. Russell stressed the importance of not only nominating potential local historic districts but also promoting and evaluating them, and educating the public on historic preservation issues as goals of the Commission. Kern suggested to include the North Side District within the statement. Item 2. The Certified Local Government (CLG) funding proposals have previously been denied twice. Russell suggested to pitch the proposal differently with such catch phrases as "multi -phase", "facade renovation", etc. Scott asked if a direct inquiry concerning the objections to the previous proposals could be made. VanderWoude suggested a possible negative climate against projects in urban areas. Russell stated the Commission would like to encorage Staff to apply for CLG funding again this year. Beagle noted other funding sources that may be approached such as the Iowa Community Cultural Grant to be used for acquisition and restoration projects. Item 3. Should read "Implement a historic preservation awareness program in cooperation with public and private groups such as the Friends of Historic Preservation which may include the following activities:" Russell suggested approaching other historic preservation groups with specific activities in mind. Item a. VanderWoude suggested a speaker's bureau in the form of "Ask the Architect". Russell asked for more specific information such as walking tour maps and downtown maps of historical places to be included in the educational campaign. Item 4. Should read "...encourage the rehabilitation and restoration of historic buildings so as to create historic districts." Commission Members. Correction to VanderWoude's title, should read "Vice Chairperson". Russell mentioned the students who compiled and presented information on the South Summit Street project asked the Commission for approximately $30.00 for printing and distribution costs of a pamphlet they developed. Kern offered that the Commission suggest to the students that they approach Bill Nowysz for the funds. 1,?0?G V Historic Preservation Commission August 10, 1988 Page 5 Beagle will 'resubmit the Annual Report to Chairperson Russell for final review with noted corrections. DISCUSSION OF POSSIBLE COMNUNM DEVELOPENENT BLOCK GRANT FUNDIN PROPOSALS Beagle stated the Commission may compete for CDBG funds if they can present a proposal that meets the criteria mentioned in the staff packet. At this point in time, the Committee on Community Needs is leaning towards human service interests. The Commission asked staff to investigate the possible procurement of monies and also to lend support to other proposals which may impact on historic preservation issues, i.e., rehabilitation projects. DISCUSSION OF COMMISSION LOGO Scott reported he had taken color slides of buildings and various archi- tectural features in the Iowa City area to present to the graphic design graduate student for further analysis. He is specifically looking at cornice pieces. Update on Margaret Nowysz Fund. Beagle reported the final accounting was completed, ending with a total of approximately $390.00 plus interest. He has submitted a check request and will pass it on to Russell as soon as it it received. Kern inquired if the Commission could nominate houses for the National Register. Beagle stated the State should submit nominations to the Commission for review. VanderWoude recommended to Kern to call Jacobsen and offered his help in the matter. Beagle said the Commission may be interested in a proposal by the Iowa City Community Credit Union located at 500 Iowa Avenue to rezone proper- ties located at 528 Iowa Avenue, 530 Iowa Avenue, and 15 North Johnson from residential to commercial. This could have a serious impact on the older homes on Iowa Avenue and Johnson Street and could have a negative impact on the "Windrem House" at 604 Iowa Avenue which is located on the National Register. Not only does the Commission need to take note of the actual houses at issue, but also the concept of the possible dismantling of a residential area to expand commercial zones. The application has been filed to appear before the Planning and Zoning Commission's September 1, 1988 meeting. s Historic Preservation Commission August 10, 1988 Page 6 Russell agreed that the Commission should address this issue. Staff will prepare the necessary information for the Commissioners and Russell will draft a memo to present at the Planning and Zoning Commission's public hearing. Russell will notify Commissioners of the content of the memo. ADJOURNMENT Vanderwoude moved. Kern seconded. The motion carried unamimausly. The meeting adjourned at 9:30 p.m. Minutes submitted by Susan Rest. I �r(3i MINUTES Meeting: Animal Control Committee Date: July 14, 1988 ll// Time: 7:30p.m. Location: Council Chambers, Civic Center, Iowa City Present: Barbara Mann; Don Bradford; Dr. Paul Cooper; Marvin Kahn; Barb Bryant; Diana Lundell; Janice Becker Absent: Al Axeen; Arnold Zajicek Staff Present: Mary Miller; Bev Horton; Terry Kimble; Jim Schoenfelder The meeting was called to order at 7:30p.m. Bev Horton was appointed Chair pro -tem in the absence of Al Axeen. New members Diana Lundell; Paul Cooper and Barbara Mann were introduced. It was moved, seconded and approved that Dr. Paul Cooper, U of I Veterinarian be appointed to fill the vacancy of Iowa City's representative, Marvin Klahn. Kiahn will be moving to Solon, but will continue to serve as a member of the Shelter Building Committee. Horton and Schoenfelder discussed their visits to animal shelters in Blackhawk County; University of Iowa; Kirkwood Community College and other facilities. They noted both the strengths and weaknesses of the several structures, with particular attention paid to types of construction materials used, ease of maintenance, air exchange and control, and other operational factors. Glazed block or fused vinyl appear to be the best and most easily maintained interior surfaces. However, the installed cost of fused vinyl would elevate construction costs to an unacceptable level. Schoenfelder recommended glazed block for interior surfaces exposed to regular washing. Dr. Cooper stated the glazed block interior surfaces at the U of Iowa Animal Facility have been in place for years and shown no signs of deterioration. Schoenfelder presented drafts of floor layouts for the proposed Coralv17le/Iowa City facility and explained the rationale for the design, air exchat;:::. lighting and interior arrangement of the structure. The deaf'. was approved with minor modifications suggested. Schoenfelder 'ndfcared the structure would be essentially a frame building, amply insulatc;, xith easy maintenance interior surfaces and AU/1 utilizing lighting and solar energy to the maximum. James Schoenfelder will cost out the total project and report to the Committee. Bev Horton will supply costs for internal fixtures, cages, etc. The committee will tour a new University of Iowa Animal Facility in the near future. The next meeting of the group is scheduled at 7:O0pm, Thursday, July 28, 1988 for a tour of the Oakdale facilities. Meeting adjourned at 8:45p.m. N.D. Miller 1 I MINUTES DRAFT PLANNING & ZONING COMMISSION FORMAL MEETING JULY 21, 1988- 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Clark, Cook, Cooper, Hebert, Scott, Wallace MEMBERS ABSENT: Dierks STAFF PRESENT: Beagle, Boyle, Moen, Kritz CALL TO ORDER: Chairperson Scott called the meeting to order at 7:40 p.m. RECOMMENDATIONS TO COUNCIL: 1. Recommend approval of the preliminary and final plats for Briar Ridge Subdivision, Part Two, a 13.806 acre, 6 -lot residential subdivision and the preliminary and final plats for Briar Ridge Subdivision, Part Three, a 19.713 acre, 10 -lot residential subdivision submitted by Dean Oakes subject to approval of legal documents and receipt of a letter establishing the subdivision's fire rating. 2. Recommend approval of the preliminary and final plats for Imperial Court Industrial Park, an 11 -lot, 4.615 acre industrial subdivision, subject to approval of construction plans, waiver of the sidewalk requirement and waiver of subdivision design requirements for the Imperial Court cul-de-sac, and approval of the preliminary LSNRD plan for the Iowa City Ready Mix facility. 3. Recommend approval of the preliminary and final plats for a Resub- division of a Portion of Government Lot 4, a 3.37 acre, 3 -lot commercial subdivision submitted by W.A. Gay & Company, Inc. 4. Recommend approval of a request submitted by David Quade to rezone a 1.69 acre tract located one mile east of Iowa City on Local Road from A-1 to RS. S. Recommend approval of a request submitted by W.A. Gay & Company, Inc., to vacate approximately the western eight feet of Waterfront Drive right-of-way, extending approximately 500 feet north of Stevens Drive. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: Mace Braverman, 503 Melrose Avenue, informed the Commission that he will be raking application to rezone a parcel of land west of Mormon Trek Boulevard and north of Westwinds Drive from CN -1 to CC -2. He indicated that the present classification is too restrictive and would not accom- modate a neighborhood medical clinic as proposed by Dr. Yang Ahn east of Mormon Trek Boulevard. Chairperson Scott commented that the Commission would be reviewing the CN -1 zoning classification and possible changes may permit medical office uses in that zone. /3•?P Planning & Zoning Commission July 21, 1988 Page 2 Braverman indicated that such a review would be beneficial from his perspective and would be very interested in any changes to permitted uses in the CN -1 zone as it could negate the reason for his rezoning request. CONSIDERATION OF MINUTES OF JULY 1 1988: Wallace moved to approve the minutes of July 7, 1988. Cooper seconded the motion. The motion carried 6-0. DEVELOPMENT ITEMS: 1. 5-8818. Discussion of a request submitted by Jim Glasgow Construction Company for approval of revised preliminary and final plats for Idyllwild on the Water, a 20.80 acre, 60 -lot residential subdivision (45 -day limitation period: July 22, 1988). Chairperson Scott noted the receipt of a letter addressed to Barry Beagle, Associate Planner with the City of Iowa City, from James D. Houghton, attorney for Jim Glasgow Construction Company, stating that Mr. Glasgow is withdrawing his subdivision application for Idyllwild j on the Water. 2. S-8825. Discussion of a request submitted by Dean Oakes for approval of the preliminary and final plats of Briar Ridge Subdivision, Part II, a 13.806 acre, 6 -lot residential subdivision and the preliminary and final plats of Briar Ridge Subdivision, Part III, a 19.713 acre, 10 -lot residential subdivision generally located east of the Coralville Reservoir on Prairie du Chien Road, approximately 2 miles north of Iowa City in Fringe Area 3 (45 -day limitation period: August 15, 1988). Moen reported that the preliminary and final plats of Briar Ridge Subdivision, Parts Two and Three, are consistent with the Subdivision Regulations and all deficiencies and discrepancies previously listed in the staff report have been resolved except that a letter has yet to be received from the Solon Fire District. Moen stated that staff recommends approval for the preliminary and final plats of Parts Two and Three of Briar Ridge Subdivision contingent upon submission of the letter of transmittal from Solon. Boyle noted that the legal papers have not been reviewed as yet and approval should be contin- gent on final approval of legal papers. Cooper moved to approve the preliminary and final plats of Briar Ridge Subdivision, Part Two, a, 13.806 acre, 6—lot residential subdivision and the preliminary and final plats of Briar Ridge Subdivision, Part Three, a 19.713 acre, 10—lot residential subdivision subject to the final acceptance of legal papers and the receipt of a fire rating letter. Wallace seconded the motion. The motion carried 6-0. 3. 5-8826. Discussion of a request submitted by Iowa City Ready Mix, Inc. for approval of the preliminary and final plats of an 11 -lot, 4.615 acre industrial subdivision known as Imperial Court Industrial Park and for approval of the preliminary LSNRD plan for the Iowa City Planning & Zoning Commission July 21, 1988 Page 3 Ready Mix facility located on a 2.174 acre tract of land east of Riverside Drive and north of Imperial Court, as proposed. (45 -day limitation period: August 15, 1988.) Moen reported that all deficiencies and discrepancies have been resolved and that staff recommends approval of the preliminary and final plat. Moen continued by stating that the deficiencies and discrepancies associated with the LSNRD plan have been resolved, including issues relating to the river corridor overlay zone with placement of a note on the plat establishing the location of the riverbank and identification of the 30 -foot setback requirement. Poen concluded by saying that staff recommends approval of the LSNRD plan for Iowa City Ready Mix and approval of the preliminary and final plats of Imperial Court Industrial Park subject to final i approval of constructionlans waiver Iver of sidewalks within the subdivision and waiver of cul-de-sac design requirements. Cook moved to approve the preliminary and final plats of Imperial Court Industrial Park, an 11 -lot, 4.615 acre industrial subdivision subject to the final acceptance of construction plans, waiver of the sidewalk requirement, and waiver of subdivision design requirements for the Imperial Court cul-de-sac. Hebert seconded the motion. The motion carried 6-0. Cook moved to approve the preliminary LSNRD plan for Iowa City Ready Mix. Wallace seconded the motion. The motion carried 6-0. 4. S-8827. Discussion of a request submitted by W. A. Gay & Co., Inc., for approval of the preliminary and final plats of a 3.37 acre, 3 -lot commercial subdivision known as a Resubdivision of a Portion of Government Lot 4 (45 -day limitation period: August 15, 1988). Beagle reviewed the staff report dated July 21, 1988. Beagle noted that all deficiencies and discrepancies noted in the staff report have been resolved and recommended approval of the preliminary and final plats contingent upon the vacation of a portion of Waterfront Drive right-of-way as requested by the applicant and the waiver of sidewalks along Waterfront Drive. Susan Horowitz, 1129 Kirkwood, stated that the Planning and Zoning Commission has previously stated a need and concern for installing sidewalks in this area and asked legal staff whether the installation of sidewalks could be made at a time definite. Boyle replied that the developer is waiving his right to object to an assessment at a future date when it will be appropriate to put sidewalks in this area. If sidewalks were put in now, Beagle said they may have to be torn up in two years for the installation of sewer lines associated with the new water pollution control plant. Wallace moved to approve S-8827, a 3.37 acre, 3 -lot commercial subdivision subject to the waiving installation of a sidewalk along Waterfront Drive at this time and the vacation of an 8 -foot portion of Waterfront Drive right-of-way. Cooper seconded the motion. Wallace stated that she feels that the reasons set forth in the staff /'�l'700 Planning & Zoning Commission July 21, 1988 Page 4 report for the waiving of sidewalk requirements, while valid for this particular item, should not represent a City policy of not installing sidewalks. Wallace continued and said that sidewalks should be a top priority regardless of the number of pedestrians using a section of sidewalk. Wallace concluded by saying she will vote in favor of this item, but is very concerned about the provision of sidewalks in this area. Cook stated that he feels that this issue is an economic development, and that the business in question has been and will be providing a contribution to the local economy and that this aspect is more important than the value of an eight foot portion of Waterfront Drive. Cook concluded by saying that he intends to vote in favor of this item. The motion carried 6-0. ZONING ITEMS: CZ -8814. Discussion of a request submitted by David Quade to rezone a 1.69 acre tract located one mile east of Iowa City from A-1 to RS. Beagle reviewed a memorandum dated July 13, 1988. Beagle concluded by saying staff recommends approval of the proposed rezoning noting factors that distinguish this request from any others in Area 5 to rezone agricul- tural land to permit a residential use. Wallace moved to recommend the City Council forward a comment to the County Supervisors advising that the request to rezone the 1.69 acre tract from A-1 to RS be approved. Cook seconded the motion. The motion carried 6-0. OTHER BUSINESS: V-8804. Discussion of a request submitted by W. A. Gay & Co., Inc., to vacate approximately the western eight feet of Waterfront Drive right-of- way, extending approximately 500 feet north of Stevens Drive. Beagle reviewed the staff report dated July 21, 1988. Beagle concluded by saying that staff recommends approval of the proposed vacation of the west eight feet of Waterfront Drive right-of-way. Cooper moved to recommend approval of the vacation of the western eight feet of Waterfront Drive right-of-way, extending approximately 500 feet north of Stevens Drive. Wallace seconded the motion. The motion carried 6-0. PLANNING & ZONING COMMISSION INFORMATION: Clark asked when staff was going to review the definition of terms used in the CN -1 zone. Beagle replied that this issue is on the pending list, but staff does not have a definite time established to review this zoning classification, however, one could be established if the Commission so desired. Clark stated that he would not feel right to discuss the rezoning application that Mace Braverman informed the Commission of tonight without the feedback from the planning staff regarding the CN -1 Planning & Zoning Commission July 21, 1988 Page 5 zone. Wallace stated that she seconded Clark's feelings of wanting staff to review the CN -1 zoning before the upcoming rezoning request. Scott stated that he agreed with the other Commissioners and would ask staff to have some proposed changes to the CN -1 zoning circulated before the September meeting and the upcoming rezoning request by Mace Braverman. Chairperson Scott reminded the Commissioners of the extra meetings for the Comprehensive Plan Update coming up in September. Cooper moved to adjourn the meeting. Wallace seconded the motion. The motion carried 6-0. The meeting was adjourned at 8:30 p.m. Minutes submitted by Kyle L. Kritz. Approved by: Kenneth Cooper, Secretary /add► I I I i • V ' I i I• i Planning & Zoning Commission July 21, 1988 Page 5 zone. Wallace stated that she seconded Clark's feelings of wanting staff to review the CN -1 zoning before the upcoming rezoning request. Scott stated that he agreed with the other Commissioners and would ask staff to have some proposed changes to the CN -1 zoning circulated before the September meeting and the upcoming rezoning request by Mace Braverman. Chairperson Scott reminded the Commissioners of the extra meetings for the Comprehensive Plan Update coming up in September. Cooper moved to adjourn the meeting. Wallace seconded the motion. The motion carried 6-0. The meeting was adjourned at 8:30 p.m. Minutes submitted by Kyle L. Kritz. Approved by: Kenneth Cooper, Secretary /add► MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING THURSDAY, AUGUST 25, 1988 4:00 PM ADMINISTRATIVE CONFERENCE ROOM MEMBERS PRESENT: Buchanan, Drum, Gelman, Pacha, Summy, Swaim, Willis MEMBERS ABSENT: Cox, Reed STAFF PRESENT: Eggers, Jehle, Craig, Penick, Forsythe OTHERS PRESENT: Ellie Densen, FRIENDS liaison CALL TO ORDER: President Gelman called the meeting to order at 4:05 PM. APPROVAL OF MINUTES: Minutes of the regular meeting and public hearing of July 28, 1988, were approved. Buchanan/Willis. FINANCIAL REPORTS: E�gers reviewed the financial reports as included in the FY88 Library Annual Report. Receipt reports reviewed were Receipts by Fund, Enterprise Fund, Gifts and Bequests Fund. Expenditure Reports reviewed were Expenditures by Fund, Expenditures for Library Materials - FY84-FY88, FY1988 Library Materials Expenditures by Category and Fund. DISBURSEMENTS: Disbursements for July, 1988 were approved as presented. Willis/Drum. DIRECTOR'S REPORT: 1. Eggers called the Board's attention to the materials prepared by the Library Staff Association relating to the Annual Hospice Marathon in October. The Library will again have a team entered and it is hoped that FRIENDS, Foundation and Library Board members will join library staff in running or walking in this annual event for their favorite human service cause. Last year's Library team won two awards: Most team members and most money raised by a team. Library staff has once again issued a challenge to the University of Iowa Library. 2. Deborah Green has been hired to fill the Youth Services Coordinator position vacated in July by Judy Kelley. Green has been the Coordinator of Youth Services for the Tampa/Hillsborough County Library in Tampa, Florida serving 15 branch libraries. The Iowa City Public Library is most fortunate to have someone with Green's qualifications join the staff. MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES AUGUST 25, 1988 PAGE 2 3. The Library has sent a Parent Letter to the parents of all Iowa City Community School District, Regina and Willowwind students for the past 12 years. This letter is mailed directly to the parents with the newsletters sent by the Iowa City School District and Regina schools. The Library mails directly to the Willowwind parents. The purpose of the letter is to 1) inform the parents of all library services provided by the Iowa City Public Library; and 2) inform the parents that all materials within the library are available for checkout to all patrons. There are no age restrictions on any part of the Library's collection. The letter further states that it is the parent's responsibility to limit or restrict their child's access to particular materials if they feel it is necessary to do so. I I 1 4 The Library's new five-year plan, On Track for the 90's has been condensed onto a spreadsheet showing goals, objectives and tasks by fiscal year. Responsibility for each goal has been assigned to the appropriate staff member. 5. Eggers included in the Board packets copies of letters sent to: University of Iowa President Hunter Rawlings III welcoming him and his family to Iowa City and extending an invitation to visit the Iowa City Public Library; John Ounkhase, Visiting Associate Professor in environmental geology, addressing issues raised by a student's request to check-out a videotape from the Library for a class assignment. 6. The Cumulative Annual Report of Book Sales (1974 to present) indicates that the FRIENDS of the Library have cleared $73,263.20 in the past 14 years through the sale of donated used books. Attendance figures have been kept only since 1982, but since that time, 18,827 book lovers have attended the sales. During this same 14 -year period, the FRIENDS have given over $102,000 to the Library for the purchase of materials and equipment. PRESIDENT'S REPORT: 1. President Gelman thanked former Board President Charles Drum for his leadership during his extended tenure (FY87 and FY88). 2. Gelman reviewed goals and objectives for the Library Board for the current fiscal year. He recommended the formation of a committee to study and discuss the new Development Office as it relates to the FY90 budgeting cycle. Willis, Gelman and Eggers will serve on this committee. ANNOUNCEMENTS FROM MEMBERS: Buchanan, Swaim and Gelman each indicated they had been contacted by library patrons within the past few weeks with complaints relating to the following issues: expurgation of entries from the library's copy of the Polk City Directory; parent responsibility for supervision of materials checked out by children; the reinstatement of fines for patrons over 65. /3�9 I MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES AUGUST 25, 1988 PAGE 3 The Board discussed each of these issues as they relate to the Library Bill of Rights of the American Library Association and the policies set forth by the Iowa City Public Library Board of Trustees. (Refer to item 83 of the Director's Report for more information regarding the parent responsibility issue.) None of the complaining patrons appeared in person to discuss these issues directly with the Board. It was decided to display copies of the Responsibility Form signed by each parent when their child gets a library card, near the movie collection and, as required, in other places in the library. FRIENDS REPORT: Ellie Densen reported on the following for the FRIENDS of the Library: On Sunday, September 11 at 3:00 PM, Sue Neufeld will give a slide presentation of the 1988 literary tour of England; plans are being made for the 1989 tour of England and France; the date for the 1989 Volunteer Dinner has been set as March 16; the "Let's Talk About It" series is in the planning stages and will begin in the spring of 1989. FOUNDATION REPORT: Forsythe reported that the Foundation Board of Trustees held is first meeting of the current year and President Russ Schmeiser gave an outstanding presentation and orientation for new and old Board members. There will be no major gala event this year. The emphasis will be on fund-raising. The annual reception for donors of over $30 will be held on Sunday, September 11 at 4:00 PM at Bushnell's Turtle. This thank you event is donated by a Foundation contributor. The current balance For all funds is $512,562 with income of $329,000 in FY88. NEW BUSINESS: The Board viewed the premiere showing of the first Iowa City Public Library video annual report. This is the staff's first attempt at organizing the Library's visual record in a methodical way for historical purposes. The concept and production were by AV Coordinator Dewey McGuire. The script was written by McGuire and Library Director Lolly Eggers. Narration for this seven minute video was done by Eggers. The tape will be shown over the Library's cable channel 20. The Board reviewed and discussed the FY88 Annual Report written by the library staff. This report is a history of the library for FY1988 and an evaluation of what was accomplished. This is the library's official report to the Library Board, City Council, Board of Supervisors and the public. Copies are available at the Information Desk and from the library business office. The meeting adjourned at 5:56 PM. NOTE: The next regular meeting of the Iowa City Public Library Board of Trustees will be on Thursday, September 22, 1988, at 4:00 PM in the Library's Administrative Conference Room on the second floor. /91?� 6 MINUTES COMMITTEE ON COMMUNITY NEEDS TUESDAY, AUGUST 16, 1988 - 3:30 P.M. SENIOR CITIZENS CENTER CLASSROOM MEMBERS PRESENT: Becker, Cooper, Hulse, Kubby, Leshtz, Patrick, Rawland MEMBERS ABSENT: Kuhn, Ruff, Snider STAFF PRESENT: Milkman, Nugent, Rockwell, Michel, Abebe OTHERS PRESENT: Harry Epstein, Karen Hradek RECOMMENDATIONS TO THE CITY COUNCIL: 1. CCN recommends that Phyllis Kilpatrick's position as a permanent part-time position be changed to a permanent full-time position. 2. CCN recommends that the Benton Street Storm Drainage Project be postponed until Spring 1989 in order that it be constructed in conjunction with the City's Sewer Project. CALL TO ORDER: The meeting was called to order at 3:32 p.m. REVIEW AND APPROVAL OF THE JULY 19, 1988, CCN MEETING MINUTES: Becker moved to approve the July 19, 1988, minutes. Kubby stated she did not realize that Phyllis Kilpatrick's position was to be temporary full- time. Milkman said there are nine months during the construction season when they are very busy but it would be better to have a permanent full- time position to allow Phyllis to work on minority and women contractor recruiting. Milkman also stated she had talked to the City Manager and now wants to recommend to City Council a full-time position for Phyllis. Kubby suggested to change the CCN recommendation from temporary to full- time. Patrick moved to place Phyllis Kilpatrick in a full-time position. Cooper seconded. Milkman said HUD recommended that they also hire an additional person. HUD currently has a lbt of Section 312 money available, but staff is needed to assist in administering it. The motion passed unanimously. PUBLIC/MEMBER DISCUSSION: Rockwell provided information on a meeting scheduled for Augdst 30 to discuss W/MBE contractor assistance with Ruby Abebe, Civil Rights Coordinator. A major rehab project for Hillcrest Family Services was also discussed. Minority and small contractors are in the bidding process but the requirements still call for the lowest bid which may preclude many minority contractors. Committee on Community Needs August 16, 1988 Page 2 MILLER/ORCHARD NEIGHBORHOOD: Karen Hradek, a member of the Parks and Recreation Commission and a resident from the Miller/Orchard Neighborhood, updated the CCN on the Miller/Orchard situation. Hradek stated that the City wants to postpone the project rather than dig up the very busy Benton Street twice, and she also said there is a chance for federal money to help pay for the sanitary sewer portion of the project. She felt the best overall picture was to bid the project in the winter when the bidding was lower and the street should only be dug up once during construction in spring 1989. The Miller/Orchard neighbors are in agreement with this. Hradek stated that the topic of Miller/Orchard Park had risen again and the City Manager is interested in it. Miller/Orchard Park was proposed to be located at the corner of Miller Street and Benton Street before the project was given up. Hradek also said the Parks and Recreation Commis- sion, on a unanimous vote, had sent a recommendation to City Council to get an appraisal. She also stated all of the information was included in the packet. Milkman stated she had to write a letter to HUD explaining the delay in the Benton Street Storm Drainage project. Next year's funds could be conditioned and this could mean that the City couldn't draw on the funds until the project on Benton Street was done. Leshtz questioned what was the worst that could happen. Milkman responded that provided all other funds were spent in a timely manner, she felt the project should work. Cooper asked if anyone had looked into the asking price of the park property. Hradek explained that the City Manager was in contact with the owner. Kubby asked if there was any formal recommendation. Becker made a motion that the Benton Street Storm Drainage Project be Postponed until spring 1989 in order that it be constructed in conjunction with the City's sanitary sewer project. Rawland seconded. The motion passed unanimously. Ruby Abebe, the Civil Rights Coordinator, was introduced to the Committee. Kubby stated three groups had requested information on the proposed W/MBE policy statement. The three groups were Women Against Racism, River City Cooperative, and Northern Sun News in Minneapolis. The proposed W/MBE Policy would be on the November CCN agenda. NORTH LINN PROJECT: Harry Epstein from the North Linn Street Betterment Project presented an update on the North Linn Street Paving Project. Epstein presented a picture of the project, explaining that the bricks were installed on the east side and they are now moving to the west side of the street. Epstein said he will meet with the Traffic Engineer to see about the street lighting. He also stated merchants and residents were very concerned with the lighting situation. Epstein informed the Committee he was very happy with the project and he felt he saved the City a lot of money. Cooper asked if the project was what he had envisioned. Epstein responded yes, and stated everyone should benefit from the project. Cooper asked if /33e Commitcee on Community Needs August 16, 1988 Page 3 everyone had lived up to their expectations and Epstein replied that everyone had and also that the property owners had all paid in advance except one. Leshtz said he had walked by the project and felt Harry had done a fine job as the project engineer! Milkman questioned Harry on the total cost of the project. Epstein said the filling, bricklaying, tamping, etc. was completed for approximately $2,000 and he felt that by today's standards the City had received a good deal. Milkman commended Harry for sticking with the project. Epstein responded by saying he had had a good group of men and the project was fun. Milkman stated this was the first time the Committee had been the liaison for a project that did not involve CDBG funds. NEXT YEAR'S FUNDING AND WORK SCHEDULE: Nugent distributed last year's application forms and some instructions on the forms to all Committee members. Kubby stated a few years ago they had neighborhood meetings to see what the community's needs were. Last year they did not because of low attendance in the previous years and so Kubby raised the question whether the Committee wanted to go back to the neighborhood hearings. Rawland stated the problem of low funds and no people attending the hearings. Patrick agreed with Rawland's ideas. Kubby stated the group should schedule some important upcoming dates. Nugent responded the room had been reserved tentatively for September 27 at 3:00 and September 28 at 7:00 and these times were flexible. Kubby said she felt people should be encouraged to submit proposals early so the Committee has adequate time to review them. Nugent said early applica- tions were given preference for time slots. Leshtz questioned whether the meeting on the 27th was scheduled at 3:00 for any particular reason. Kubby asked if anybody else had a problem with the scheduled time and also said that the October meeting should have a room so that people are not rushed when they speak. Rawland felt they should be out of the meeting by 7:00. Kubby asked Nugent to schedule the October 18 meeting for 3:00. Cooper asked if each person was allowed a certain amount of time for each proposal and Nugent replied she thought they were limited to 20 minutes. Patrick wondered about the problem of people getting into the building after 5:00. Rockwell informed the group they have a key to the door and the door is kept unlocked for the meeting. The door is locked when the meeting is over. Rockwell also felt a notice posted on the door would be helpful. Leshtz asked if there would be a regular CCN meeting on September 20. Kubby stated the only item to discuss was information on women and minority businesses enterprise participation policy. Rockwell stated there was nothing they were bidding on and Kubby asked what other things do they need to talk about for major tasks. The CCN agreed to move the minority bidding project report to November and cancel the September 20 meeting. /39a Committee on Community Needs August 16, 1988 Page 4 PUBLICITY FOR 1989 CDBG PROGRAM PREPARATION: The group was informed that last year posters were placed in neighborhoods and in public buildings. Kubby asked if these were sent out to people who had applied in the past. Nugent stated a memo was sent to all Department heads, Commissioners, and people who have applied in the past. Milkman said Nugent had a list of 3-4 people who have already requested funding applications. Rawland questioned if there would be any posters this year. Nugent suggested setting a date for CCN members to pick up the posters or mail 4-5 posters to each of the members. QUARTERLY REPORTS: Elderly Services Small Repair Program: Patrick stated only a few elderly service repair projects had been completed because of the heat. One project involved tuckpointing, painting a gutter and repair work on the chimney at a cost of $341.35. The second project had replaced an electrical box on the back porch with waterproof materials and repairs were also made under the eaves of the front porch where birds had lived. The cost of the project was $370.55. The final project was repair work on a mobile home that had a leaky roof. New rafters and sheeting were put in and a rolled roof was placed on it and was also waterproofed. Housing Rehabilitation: Rawland stated she did not receive her packet until late and suggested that her Housing Rehab report be discussed at the next month's meeting. ADJOURNMENT: The meeting was adjourned at 4:16 p.m. Minutes submitted by Greg Michel. /3',3D 4 MINUTES IOWA CITY AIRPORT COMMISSION THURSDAY, JULY 21, 1988 MEMBERS PRESENT: Ashby, Foster, Ockenfels, Lewis MEMBERS ABSENT: Blum STAFF PRESENT: O'Neil, Wright GUESTS PRESENT: Charles Neuzil, Charles Ruppert, Iry Moses, Dick Pattschu11 pgeo zMti Chairman Ashby called the meeting to order at 7:10 p.m. Attendance and guests were noted. The minutes of the Commission's meeting on June 21, 1988, were considered and approved. O'Neil presented the bills for the month. He expressed concern regarding the extraordinarily high water bill and said he will continue to try to determine the cause. The bills were approved for payment as presented. Since Commissioner Lewis was not as yet present, it was decided to delay consideration of item 4-A, the Airport Layout Plan, until his arrival. FLY -IN BREAKFAST: O'Neil reported plans for the annual fly -in breakfast to be held at the Airport on August 28, 1988, are progressing. Ockenfels expressed a desire to somehow add to the festivities in a way that would recognize and promote flying and the airport to the public. Ashby will check on the possibility of having the airport history booklet available for sale to the public at the breakfast. UNITED HANGAR POWER REQUIREMENTS: O'Neil reported on measures which have been taken to improve the power supply to the offices in the United hangar building. A voltage regulator has been ordered which should relieve the situation for the current tenant. A long-term solution to the inadequacy will still be needed. INDUSTRIAL DEVELOPMENT: O'Neil reported Iowa City Ready Mix has purchased land just east of the airport and will move their operation to that location. The company does not plan to install any equipment that would be of higher elevation than the equipment presently at the site. AIRPORT LAYOUT PLAN: Iry Moses from HR Green Company reported the new airport layout plan has been submitted to the FAA. Tentative plans were made for O'Neil, Moses and one or two Commission members to meet with FAA officials in Kansas City on July 29, 1988. /33/ Airport Commission July 21, 1988 Page 2 DOANE FARM MANAGEMENT - MID -YEAR REPORT: O'Neil called the Commission's attention to the farm management mid -year report. He reported that the first spraying of weeds growing in the runway cracks was not effective because of the dry weather and a second attempt will be made. STATE AVIATION PROGRAM: O'Neil asked the members to circulate a packet from the State of Iowa to be used when seeking aid for airport improvement programs. LETTER OF AGREEMENT BETWEEN AIRPORT COMMISSION AND RON O'NEIL: The final letter of agreement between the Airport Commission and Ron O'Neil was considered and signed. CHAIRMAN'S REPORT: Chairman Ashby had nothing to report. PUBLIC AND COMMISSION MEMBERS' INFORMATION AND INPUT: Foster expressed concern regarding the assurance the Commission has that safety inspections for monitoring the underground fuel tanks do, indeed, meet EPA standards. It was agreed attorney Sueppel will be asked to address this problem and report to the Commission. Lewis and Ockenfels were asked to investigate the possibilities for expanding the activities at the annual airport breakfast. Guest Dick Pattschull informed the Commission of a client who is interested in leasing the land in the southeast portion of the airport along Highway 218 for the purpose of developing a research and development facility. Blum and Foster will meet with Mr. Pattschull during the week of July 25 to learn more about the proposal. ADMINISTRATIVE REPORT: O'Neil announced plans to be on vacation during the first week in August. Foster and Lewis will handle the daily check of the runways and be available as needed during the week. O'Neil said he is currently attempting to identify the trees which constitute clear zone obstructions. The next meeting of the Airport Commission was set for August 18, 1988, at 7:30 p.m. Recorder: Priscilla Wright. S airmanT Jack Ashb' y / 33/ MINUTES IOWA CITY AIRPORT COMMISSION TUESDAY, AUGUST 9, 1988 MEMBERS PRESENT: Jack Ashby, Pat Foster, John Ockenfels, Harry Lewis, Dick Blum STAFF PRESENT: Ron O'Neil, Bill Sueppel GUESTS PRESENT: Dave Brown Chairman Ashby called the meeting to order at 4:10 PM. Attendance and guests were noted. MEETING WITH FAA Blum summarized the meeting of July 29, 1988, with FAA officials in Kansas City. Blum explained that the FAA was quite receptive to the Commission's concerns and would attempt to assist the Commission in completing an acceptable ALP. It was mentioned that Iowa City is the third busiest general aviation airport in the state of Iowa and it has been apparent that the Commissioners are concerned about the airport. Blum stated the FAA contacted him a few days after the meeting in Kansas City and suggested some alternatives for the ALP. It was these alternatives that prompted the executive session. Blum moved to adjourn to executive session to discuss strategy with legal counsel. The motion was seconded by Foster and approved unanimously. The Commission moved to executive session at 4:43 PM. The Commission reopened the regular session of the meeting at 5:40 PM. Blum made a motion to request staff assistance for modifying the existing zoning ordinance to reflect the current runway length on Runway 6/24 at 4,355 feet and to reflect FAA standards as they pertain to the 34:1 glide slope. This will make the City of Iowa City's standards consistent with those of the FAA. Part 2 of the motion was to direct the Airport Manager to contact the firm of H.R. Green to update the ALP to reflect the changes. Foster seconded the motion. The motion passed unanimously. Blum reminded the Commission of the fly -in breakfast at the airport on August 28, 1988 and requested assistance from the Commissioners. Blum moved to adjourn and the meeting adjourned at 5:53 PH. Minutes reported by Ron O'Neil. ,Ohairperson -'Jae A A N