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HomeMy WebLinkAbout1988-09-20 Info packetCity of Iowa City MEMORANDUM Date: September 13, 1988 To: City Council From: City Manager Re: Community Relations Officer - School Liaison Program As directed by the City Council, the following represents an overview of the issues as well as recommendations concerning the possible addition of a community relations officer to our Police Department. As you review this information, please keep in mind a critical policy question that must be addressed before we can effectively implement this type of program, that question being what do we wish to accomplish with an expanded police presence in our public and parochial school system. It must be recognized that a police officer does represent the law enforcement community, but simultaneously a critical responsibility of an effective Police Department is to turn its attention and resources toward crime prevention. In my Judgment, nowhere can that be more effective than through improved relations with our youth and in particular utilizing existing institutional framework, school systems, to improve that relationship. A community relations officer - school liaison program is not intended to supplant guidance counselors or other school educational/support resources, but is to be utilized for very specific purposes in controlling and hopefully preventing the potential for any criminal or other illegal behavior by early intervention, education, and positive relations with law enforcement personnel. The community relations officer provides us the unique opportunity to generate a positive police presence and attack critical community issues such as drug and alcohol abuse in our youth. Crime prevention by its very nature works most successfully through early intervention and with the adoption of the drug intervention policy of our public school system, police are now afforded a unique opportunity to build upon that policy, as well as fulfill their law enforcement responsibility. The program of school liaison must be comprehensive whereby drug and alcohol abuse are addressed, and also allow the police professional to assist in pronating civic values and responsibilities. The community relations officer can also serve as a teacher of various classroom offerings. A well-known program of the "Law and You" has met with success throughout the U.S. While early efforts in this program, if implemented by the City Council, would be toward drug intervention, we cannot lost sight of the need to provide programs for the very young. Fortunately, there are many prepared programs that will allow us to provide educational and other civic and personal responsibility programs for our youngest children. I would hope that the school liaison program would go beyond the immediate need for 2 supporting a drug intervention policy and ultimately include our youngest children. that the From my experience in other communities I have served, it is important prelationsrogram time to o tosucced. community aiven arlysu successes aand n obe xpect d,bbut the long-term Police presence and intervention into potential criminal behavior will take time and any commitment of financial resources on the part of the City government needs to be undertaken with an understanding of a long-term commitment. As and begins to build, Ielwouldsencourage00the iaisnuseoofctheoncommunityh relations officer in our neighborhoods. Maintaining contact with recognized community groups/neighborhood associations can help teach citizens how to protect their property and make our neighborhoods a better place to live. Particular emphasis on these types of programs can occur in off months and when the schools are closed. Additionally, the summer months will allow I the the police community relations officer to interact with our youth through many vernmnt. This allowsherofficeroto keeprams a urrentnwithdinterventionn anthe Ciy docrimeeprevention efforts and maintain contacts with our young people. As the City Council discusses the merits of pursuing such a program there j the program issues s mind that isevolutionary which will require attention. i willtaketime to demonstratenmeasurable successes. It will be critical to our community to select an officer who can interact well with our youth and fulfill the long-term commitment needed for this program to be successful. Initially I believe the community relations officer should report directly to the Chief to assure proper policy guidance and program development. There are many internal issues that need to be addressed such as a review of current employee labor agreements to determine how best to determine the budget for this program. The community relations officer also must have significant flexibility in his/her work schedule to meet the variety of needs that will be imposed on the individual. Also it may be necessary to consider officers of command rank, in order to select the proper individual to guide this program. In order to facilitate your discussion, the following recommendations are made: 1. Develop a more detailed and formal outline of the duties and general program content of the community relations/school liaison officer. 2. Contacts be made with public and parochial schools to seek their opinions and input so that our Policy/program initiatives meet with their policy plans. 3. Initiate a review to determine who is best suited for the position of community relations officer. 4. If the Council chooses to proceed, a budget amendment will be initiated and applied against the contingency account. 3 All in all, I believe we have the unique opportunity to not only address critical community issues, but also for the City government to take a leadership role in utilizing its expertise in addressing many community concerns. SJA/sp Attachments: Proposed Budget - Community Relations Officer School District Policy/Administrative Regulation cc: Dave Cronin - I.C. Schools Jim Ferguson - I.C. SChools Mike Ashton - Regina Harvey Miller - Chief of Police Ken Stock - Assistant Chief of Police �r/A I'Mam. Proposed Budget - Community Relations Officer Salary/Benefits $30,000 Automobile/Equipment 11,000 Course Material/Printing/ 4,000 Publications i i Proposed Budget - Community Relations Officer Salary/Benefits $30,000 Automobile/Equipment 11,000 Course Material/Printing/ 4,000 Publications Overtime/Meeting Costs 2,000 Special Training 2.000 $49,000 Second year costs would primarily be the salary/benefits, and cost of operations for vehicle. Other costs should be substantially reduced as the program develops and experience will dictate actual needs. I__ BOARD POLICY Student Personnel Series 500 Code 1 Alcohol and Other Drug Use/Abuse 502.6 2 The Iowa City Community School District shares with the community the 3 responsibility to provide an optimal school environment for the intellectual, 4 emotional and physical development of its students. The district recognizes 5 that substance abuse contributes to destructive behavior and negative health 6 consequences. A caring environment with clearly defined expectations regarding 7 the district's response to substance use and abuse is essential. Therefore, the 8 Iowa City Community School District affirmatively joins family and community 9 efforts in providing necessary information, skills, role models, incentives and 10 experiences which discourage alcohol and other drug abuse. 11 12 The goal of the district shall be to establish drug and alcohol free schools 13 in order to maintain a safe and effective learning environment for all 14 students. To meet this goal, the district supports a comprehensive program of 15 education, prevention, intervention and support services which include the 16 following components: 17 1. Drug abuse prevention education and the promotion of wise choices 18 concerning individual health. 19 2. A school-based Student Assistance Team to provide early identifica- 20 tion and intervention in student drug or alcohol use/abuse. 21 3. A supportive and caring school environment for students who have been 22 involved with drugs and/or alcohol as well as those whose families 23 are disrupted by chemical abuse. 24 4. The prohibition of possession, use, sale, or trafficking of any 25 regulated, controlled, illicit, or psycho -active substance in or on 26 the Iowa City Community School District property or at any school - 27 sponsored activity. Date of Adoption: June 28, 1988 Legal Reference: Code of Iowa 279.9 111eld7 T' 9 i ADMINISTRATIVE REGULATION Student Personnel Series 500 Code 1 Substance Use/Abuse 502.6 2 Definitions: 3 Substance Abuse 1s defined as the sale, or unauthorized use/abuse or 4 possession, of any illicit drug as defined by local, state, or federal law. 5 Such use/abuse is unlawful. 6 Student Assistance Team: A multi -disciplinary school-based team composed 7 of certified employees that meets on an ongoing basis to address high risk 8 issues including substance abuse, 9 Professional Assessment: An evaluation of the student by a recognized 10 state licensed substance abuse treatment center or hospital-based treatment 11 facility. 12 Prevention Education 13 Prevention Education is the cornerstone of any substance abuse program. 14 Its purpose is to educate the school community to the dangers of alcohol, is nicotine, and illegal drug use and/or abuse; to enhance the personal growth of 16 the individual; and to cooperate with community agencies to provide support for 17 healthy lifestyle choices. 18 Objectives of Prevention Education: 19 1. To implement a K-12 program which includes educational activities 20 designed to promote the student's personal, emotional, intellectual, 21 physical, and social growth. 22 2. To strengthen the knowledge and expertise of the entire school 23 community whose support is needed for a successful substance abuse 24 education program. 25 3. To prevent the development of nicotine, alcohol, and substance abuse 26 problems by providing a drug-free atmosphere. 27 Guidelines: 28 1. Substance abuse education units are to be taught as separate health 29 units in grades K-7 and 9, and as may be determined. 30 2. Substance abuse education lessons are to be developed and integrated 31 into disciplines in addition to health in grades K-12. 32 3. Substance abuse education is to include a strong staff inservice 33 component. 34 4. Prevention education is to include: 35 a. Social skill development including communication, problem 36 solving/decision making, critical thinking, general assertiveness, 37 resistance skills, peer selection, self-esteem, stress reduction, 38 and consumer awareness. 39 b. Identification of risk factors such as genetic predispositions to 40 chemical abuse, co-dependency, influence of friends and relatives 41 who use drugs/alcohol. 42 c. Information on the effects and potential dangers of drug use. This 43 information shall include an emphasis on gateway drugs (alcohol, 44 nicotine, and marijuana) and the physical, social, emotional, and 45 legal consequences. 46 d. A clear "no drug use' message. 47 5. Curriculum materials are to include a parent awareness and involvement 48 component. 49 Assistance Program 50 Schools have an obligation to provide early identification and intervention •51 in student substance abuse. A school-based Student Assistance Team is to be 52 maintained to provide assistance and intervention resources for students whose 53 behavior interferes with their health or education. 54. Teachers, counselors, and administrators are to be familiar with the 55 legal, sociological, psychological, and medical affects of substance abuse and 56 addiction. The district shall, through inservice programs and other 57 educational opportunities, work continually to raise staff, parent, student, and 58 community awareness, understanding, and effectiveness in regard to substance 59 abuse. 60 A Student Assistance Team will be established at each school that 61 includes the following: 62 1. An identification system which: 63 a. Is proactive and demonstrates concern for students' emotional, 64 physical, and intellectual well-being. 65 b. Is responsive to staff, parent, student, self -referrals, and other 66 referrals. 67 c. Is attentive to changes in patterns of a student's behavior and •68 attitudes. 69 d. Is consistently and regularly utilized. I'Vo- 9 70 e. Provides a mechanism for initial and informal first -step handling 71 of potential problems. 72 f. Involves a core.team of certificated employees who have been 73 trained. 74 2. A conference procedure which: 75 a. is utilized to inform parents and students. 76 b. Offers an opportunity for students and parents to address their 77 concerns. 78 c. Refers students/parents to professionals for assessment. 79 Information concerning appropriate agencies shall be made available 80 to staff, students, and parents. 81 d. Informs parents of the existence of parent advocacy support. 82 e. Establishes a course of action. 83 When intervening in family chemical abuse problems, district staff shall 84 demonstrate the sensitivity, tact, confidentiality, ethics, and good judgment 85 expected of professionals who are entrusted with the well-being of young 86 people. 87 _Support ive/Caring School Environment 88 The schools are to provide a supportive and caring environment for students 89 who have been involved with drugs and/or alcohol as well as those whose families 90 are disrupted by chemical abuse. The schools are to: 91 1. Develop and maintain systems that will facilitate the continuation of a 92 student's education while in treatment. 93 a. To develop procedures to provide academic credit to students for 94 learning experience while undergoing therapy for physical, 95 emotional, social, or mental dysfunction. 96 b. To develop procedures to provide for academic course selection. 97 2. Be supportive of students who have received or are in the process of 98 receiving treatment for chemical abuse or dependency. 99 a. Provide follow-up procedures on an individual basis in consultation 100 with outside treatment facility staff and parents. 101 b. Develop a group support system for individuals returning to the 102 school community during or after completion of therapy for 103 chemical abuse or dependency to include: 104 (1) Preparation of staff to provide an emotionally healthy classroom 105 atmosphere. 106 (2) Alternative programming. 107 (3) Peer support groups. 108 (4) Opportunities to learn skills in: 109 (a) Coping. 110 (b) Interpersonal communication. 111 (c) Valuing. 112 (d) Assertiveness. 113 (e) Decision-making. 114 (f) Interpersonal relationships. 115 (g) Building self-esteem. 116 Substance Abuse - Discipline 117 The use, possession, distribution or giving the impression of possession 118 or distribution of alcohol and illegal drugs including marijuana, drug look -a- 119 likes, and/or prescription drugs void of a prescription, including steroids, and 120 apparatus used for the administration of controlled substances by students is 121 prohibited. Such actions are detrimental to the health and welfare of the student 122 body and to the welfare and safety of the community. Such use, possession, or 123 distribution will not be tolerated on school grounds, at school events, or in any 124 situation in which the school is responsible for the conduct and well-being of 125 young people. 126 Possessing or Using Alcohol and Other Drugs: 127 1. Staff members are required immediately to inform appropriate principal/ 128 designee of the observed violation. 129 2. Principal/designee after substantiating possession or use of alcohol 130 or other drugs is required to take the following actions in sequence: 131 a. Remove student from the classroom or activity. 132 b. Notify health director and/or aide and/or doctor and activate 133 standard emergency procedures. 134 c. A staff member is to stay with the student as appropriate. 135 d. Notify police and request that appropriate action be taken. 136 e, Notify parents)/guardian(s) and request their immediate 137 presence. 138 f. Notify school Student Assistance Team of the circumstances. 139 g. Take appropriate disciplinary action which may include suspending 140 the student from school. 141 3, A conference will be attended by the principal/designee, Student /l/W N 142 Assistance Team member(s), the student and/or his/her parent(s)/ 143 guardian(s). The principal/designee will outline school administrative 143 i regulations governing substance abuse offenses and inform the student 144 of the school's action regarding the student which may include, but is 145 not limited to one or more of the following: 146 a. A recommendation for a professional assessment and follow-up on any 1i . 147 recommendation. The Student Assistance Team will provide a list of 148 state approved agencies for substance abuse treatment for the family 149 and student involved. The school will not assume liability for any 150 costs that might be incurred. 151 b. Participation in a substance use/abuse program conducted by the 152 Iowa City Community Schools. 153 C. Attendance in a local substance abuse program. 154 d. Spend one to five days in an in -school suspension. 155 e. Alternative courses of action which are selected and agreed to in 156 writing by the student and parent(s)/guardian(s), with the 157 understanding that failure to comply with the agreed upon 158 recommendations leaves no recourse but to recommend the student be 159 removed from school for the remainder of the trimester/semester or I 160 school year. 161 Selling, Delivering, or Distributing Alcohol or Other Drugs: 162 1. Staff member must immediately inform the principal/designee of the 163 observed violation. 164 2. The principal/designee after substantiating selling, delivering, or 16S distributing alcohol or other drugs will take the following actions: 166 a. Remove the student from the classroom or activity. 167 b. Notify police and request that appropriate action be taken. 168 C. Notify parent s)/guardiin(s) and request their immediate presence. 169 d. Notify school Student Assistance Team. 170 e. Suspend student from school. I 171 3. Options for returning to school may include one or more of the 172 following: 173 a. Professional assessment of substance use/abuse and adherence to 174 recommendations) made. The Student Assistance Team will provide a 175 list of state approved agencies for substance abuse treatment. The 176 school will not assume liability for costs that Haight be incurred. City of Iowa City MEMORANDUM Date: September 13, 1988 To: City Council From: City Manager Re: Police Department - Future Issues The City Council asked, in addition to the Community Relations/School Liaison Officer proposal, that I identify for you other related police organizational issues that are pending. The following list represents those matters that are currently being discussed and/or will need further discussion in the near future (over the next few years). 1. Pursuit of accreditation with the Commission on the Accreditation of Law Enforcement Agencies. 2. The need for a major remodeling of the Civic Center facilities, with particular emphasis on the needs of the Police Department (plans will be available at upcoming goal session). 3. Development of a Police Reserve Officer Program. 4. The current collective bargaining contract is about to expire and negotiations will be undertaken. S. Continuing discussions with the County concerning the expansion of the 911 communication system (Chief Donner currently filling in for Chief Miller). 6. Firearms Training Facility location. 7. Expansion of police data processing capability. 8. Determine the need/desirability of expanded education requirements as a component for promotion within the Department. /0�s 9. Internal administrative changes with respect to the conduct of police support operations. 10. Overall assessment of the future needs of the Department as a part of the upcoming budget process. 11. Overall assessment of our communications capability and need to determine how best to utilize (finance, operations, etc.) current technology. As you can see, there are many issues pending, most of which have been placed on hold as Chief Miller undergoes the lengthy recovery process following his illness. SJA/sp cc: Chief Miller Ken Stock ZG� City of Iowa City MEMORANDUM DATE: September 15, 1988 T0: Mayor and City Council FROM: Marian K. Karr, City Clerk If: Special Local Election At a special informal session on Friday, September 9, Council decided to fill the At -Large Council seat vacated by the resignation of George Strait by election. At the same meeting, Council was also informed that the appoint- ment of John Balmer to fill the At -Large Council seat vacated by Kate Dickson must be on the ballot also. Therefore, both At -Large positions will be voted upon at an upcoming special local election with the date of the election to be determined by Council. Possible options for scheduling of a special local election are: OPTION N1 November 29 - Primary December 27 - Special Local OPTION N2 December 6 - Primary January 3 - Special Local OPTION p3 December 13 - Primary January 10 - Special Local OPTION N4 December 20 - Primary January 17 - Special Local Section 372.13 of the State Code states that ..."the vacancy will be filled not more than ninety days after it occurs. Otherwise, a special election to fill the office shall be called at the earliest practicable date." None of the above options would fulfill the ninety day requirement. The earliest, Option ql, does have the primary occuring within the 90 days but the practicablity of an election two days after Christmas is a real question. The Elections Office has informed me they would not view that date as practicable and also raises questions regarding the availability of precinct workers over the holidays. The same concerns would also hold true with Option A2. Exam week at the University runs from December 15 thru December 20. Semester break is December 21 thru January 11. City of Iowa City MEMORANDUM TO: Steve Atkins, City Manager ����99�� FROM: Larry Donner, Fire Chief DATE: September 13, 1988 RE: FY 88 Year End Report I have attached a copy of our year end report for your information. The section dealing with future trends should provide the information you requested for City Council's goal setting session. If you have questions, concerns, or need additional information, please let me know, &7h, 4., &4-6�,e i IOWA CITY FIRE DEPARTMENT i L'l IOWA CITY FIRE DEPARTMENT FISCAL YEAR 1988 REPORT The Iowa City Fire Department attempts to provide a well - coordinated, timely response to fires, medical emergencies, and other disasters within Iowa City. We also attempt to enhance public safety through preventative activities such as code enforcement and public education programs. Fire loss in FY 88 was uncharacteristically bad for Iowa City. Total estimated property loss was $986,629 — 62S higher than the five year average. The $3,026 average loss per fire was 5414 higher than the five year average, even though the number of fires was only up 78. Fortunately there were no fire fatalities in FY 88. Three fires accounted for nearly two-thirds of Iowa City's fire loss in FY 88. The Lambda Chi Fraternity fire in August 1987 cost $250,000 In damages, the University of Iowa International Center fire in April 1988 cost $100,000; and the Gay Locker fire in May 1988 Cost 1300,000. These large losses contributed to the high average loss per fire. Statistical data for the past five years is compared to a five year average in the graphs that follow. In a community our size, fire statistics can vary significantly from year-to-year. The five year average levels the statistical peaks and valleys and provides an accurate base to analyze year end figures. The Fire Department replaced its aging ladder truck with a new 102' aerial platform truck. The new truck can reach up to ten stories and is much more versatile than the old truck It replaced. This vehicle is the first installment under the long range equipment replacement plan. In addition to purchase of the new truck, Fire Department and City Maintenance personnel remodeled the Department's 'Mini Pumper" with large air cylinders. These air cylinders enable firefighters to refill self contained breathing apparatus (SCBA) at the scene of an emergency. The remodel was done at minimal cost using surplus cylinders obtained from the City Equipment Division. This "air 447 i ICFD FY 88 Report truck" reduces the potential for toxic chemical or smoke inhalation by providing a reserve source of breathable air for firefighters at the scene of an emergency. The Fire Department concluded a program to certify all firefighters as Emergency Medical Technicians (EMTs). This training, along with continuing education provided by the Johnson County Ambulance, insures a reasonable quality of emergency medical services to Iowa Cltlans. The Civil Service Commission certified promotional lists for Fire Lieutenant and Battalion Chief In FY 88. The certification of these lists has allowed the Fire Department to fill vacancies created by the retirement of Battalion Chief Ren Irving. The county wide mutual aid agreement continues to benefit Iowa City. Johnson County area fire departments have helped City firefighters combat fires on several occasions including the Gay's Meat Locker fire where over 100 firefighters were required to extinguish the blaze. In November 1987, the Fire Department Initiated a program to bill parties responsible for hazardous materials Involved in spills or releases. The billing is intended to cover additional expenses to the City incurred as a result of hazardous materials accidents within the City. The expense recovery rate for the City was 1002 In FY 88 with $3,773 collected through billing. Basic fire protection, hazardous materials, disaster planning, and public safety education will dominate Fire Department activities In the near future. Iowa City has only begun to address these issues In an adequate manner. As the Fire Department provides a wider base of services, training becomes increasingly important, Firefighters no longer sit and wait for fires. Firefighters are expected to know fire prevention codes, Page 7 111V7 ICFD FY 88 Report educational techniques, emergency medical procedures, and the chemistry of hazardous materials in addition to maintaining basic fire suppression skills. The Iowa City Fire Department needs to direct more resources toward educating and training fire personnel. Education and training are the fundamental ingredients necessary to meet the emergency service demands of an increasingly complex society. The current effort by Iowa City is this area is far below nationally established norms for cities our size. New state and federal mandates continue to impact the Iowa City Fire Department. The Fire Department staff is still attempting to meet requirements imposed as a result of state and federal legislation. Iowa City is not yet in full compliance with newly enacted laws. In addition to increased training requirements, hazardous materials information storage and retrieval continues to be a problem. The Johnson County Independent Insurance Agents greatly improved our capabilities by their donation of an Apple Macintosh" + computer for use by Johnson County fire departments. The donated computer Is a beginning toward a comprehensive system to deal with hazardous material Incidents in the community. However, the hazardous materials Information we receive from various businesses is still not readily available, in a timely fashion, to firefighters at the scene of an emergency. Iowa City needs to hire additional clerical help, purchase additional computers, or both to deal with this persistent problem. The disaster planning required as part of state and federal hazardous materials legislation has highlighted our community's weakness in this area. Fire Department staff is working with the Local Emergency Planning Committee to develop not only the required hazardous materials disaster plan but also a disaster plan that can be applied to any disaster In Johnson County, Including Iowa City. A major hindrance In Iowa City's ability to effectively deal with a disaster Is an aging and often unreliable radio communications system. The Fire Department radio system Is barely functional with equipment inadequacies and failures Interfering with emergency operations. A new communications system and a coordinated dispatching system for the Fire Department needs to be addressed in the near future. Finally, our efforts in public safety education must be Improved. one of the best methods of limiting the risk of death, injury, or Page 3 /y�7 I ICFD FY 88 Report property loss for citizens is through the proper education of the citizens themselves. obviously, if a fire does not start, there Is no damage. If citizens know how to react to an emergency they are better able to protect themselves and their families. Progress in this area has been slow due to lack of adequate staffing. The challenges listed above as well as potential solutions will be analyzed in greater detail in a strategic planning effort now under way, In conjunction with various other agencies and City departments, Fire Department staff is beginning to work on a Fire and Emergency Services Master Plan . This plan will allow Iowa Citians to define an acceptable level of risk for the community. The Plan will evaluate our ability to meet the expectations of Iowa Citians now and in the future. The development of a strategic plan will allow the Fire Department to be proactive rather than reactive in dealing with emergency service problems. Page 4 1/0 i I ICFD FY 88 Report I i i IOWA CITY FIRE DEPARTMENT FY 88 STATISTICAL SUMMARY FY -84 FY -85 FY -86 FY -87 FY -88 5 YR AV TOTAL RESPONSES 1,453 1,581 1,272 1,354 1,838 11500 FIRE RESPONSES 1,047 1,079 760 927 1,264 11015 ACTUAL FIRES 329 284 298 288 326 305 MEDICAL EMERGENCIES 406 502 512 427 680 505 SUSPICIOUS OR 39 24 73 38 57 46 INCENDIARY FIRES 26 33 31 36 69 39 TOTAL FIRE LOSS 1664,949 1643,218 1507,966 0233,922 =986,629 $607,337 DOLLAR LOSS PER FIRE 12,021 12,265 11,705 1812 $3,026 11,966 LOSS PER CAPITA 113.04 112.61 19.96 $4.59 119.35 $11.91 AVE RESPONSE TIME (MIN) 35 3.4 3.0 3.4 2.7 3.2 FIRES PER 1,000 6.5 5.6 5.8 5A 6.4 6.0 INSPECTIONS 2,506 2,024 2,859 2,561 2,323 2,455 REINSPECTIONS + + + + 402 CPR CLASSES 39 24 73 38 57 46 PUBLIC EDUCATION DEMONSTRATIONS + + 159 143 204 1690+ FIREFIGHTER TRAINING/MONTH (HRS) 14.2 14.5 14.3 132 14,5 14.1 + Date Not Avelltlle ++ Thw Year Avrpp Pere 5 /4q 7 RESPONSES BY CATEGORY a FY SH FY N FY N FYI" FY N 0 YR AY TIM ICFD FY 88 Report ■ ►IR af►oells ® MEDCAL CALLS 0 ACTUAL ►IRS In FY 88, Total Responses were 232 above the five year average. The illustration above graphically shows how statistics can vary from year-to-year. Medical calls were 352 above average; fire responses were 242 above average and; actual fires were 72 above average. Page 6 ICFD FY 88 Report TOTAL FIRE LOSS ,.,,, iii; FY 88 Fire FY 94 FY 95 FY 96 FY 97 FYN SYMAY TEAM •.. was 622 higher than the five year average. the $986,629 fire •ss was 322Z • the FY 87 loss I- - I -tted for nearly %19 of the total loss. Page 7 ICFD FY 88 Report LOSS PER FIRE The Dollar Loss Per Fire increased by 2738 over FY 87. The $3,026 loss per fire is 548 above the five year average. Loss per fire statistics are also impacted by the three large loss fires experienced in in FY88. Pada 8 ICFD FY 88 Report FIRES PER 1,000 POPULATION 4 W 2 0 FY 44 FY 0 FY M FY67 FY M 5 YR AY Y[AR The number of fire per 1,000 population was up 14R over FY 87. The 6.4 fires per 1,000 Is 7X above the five year average. Dryer than normal weather and an Increased number of incendiary fires account for the increase. Page 9 s I 0 ICFD FY 88 Report LOSS PER CAPITA so FY i1 FY N FY K FY !7 FY M 5 YR AY YEAR The Loss Per Capita shows a 3222 increase over FY 87. The $19.35 Loss Per Capita is 622 above the five year average. The three large loss fires once again account for relatively high loss per capita. Page 10 City of Iowa City MEMORANDUM Date: September 14, 1988 To: Mayor John McDonald and City Councilme rs From: Terrence L. Timmins, City Attorneyq� Re: Liouor Control Issues 1. Season's Best - Outdoor Service Area 2. Yacht Club - Definition of Restaurant 3. Maxie's - Temporary License The City Council has recently been confronted by requests from licensed establishments in Iowa City which will require the City to re-examine some of its policies. 1. Season's Best, a restaurant and bar in the basement of the Commerce Center, has requested that it be allowed to operate an outdoor cafe under the porch/overhang on the north side of the building, between the building and Washington Street. Since the restaurant serves liquor to its customers, the outdoor cafe would also be am "outdoor service area" and would have to comply with applicable regulations. Exhibit A outlines the application of those regulations to all licensed establishments in Iowa City having an outdoor service area,and outlines how it would apply to Season's Best. At present, four of those regulations would operate to prevent Season's Best from having an outdoor service area. Two of those regulations (screened on all sides, accessible only through the establishment) can be waived by the Council, but the other two (not located in front yard, not with 100' of a lot zoned for residential use) cannot be waived. Due to inherent problems with both of those regulations, the Legal Department would recommend that they be amended. The amendments proposed in Exhibit B at Sections 5-41(b) and (g) would address those inherent problems and would also permit Season's Best to have an outdoor service area in the location requested. 2. Under Section 5-26(b)(6) of the City Code, a licensed establishment cannot be located in a basement or on a second floor unless the establishment is a hotel, motel, restaurant or private club. The Yacht Club is a licensed establishment located in the basement of the building at 13 South Linn Street. It was licensed in that basement location because the owner represented that it was a restaurant. In the past, the Senior Building Inspector made the determination as to whether'or not an establishment qualified as a restaurant on the basis of the origin of sales. If 50% or more of the establishment's sales were attributable to food service, the restaurant exemption was allowed. The Yacht Club has apparently not met this 50% food service sales requirement in the past, and the owner was informed that his October 1988 renewal would not be approved unless he could show compliance. That precipitated a request by the owner that the City somehow relax its 50% requirement. Since the 50% requirement itself was very difficult to apply, the Legal Department has drafted a functional definition of restaurant 4" that contains six separate criteria. It is a pure policy question for the Council to determine how "tight" that definition will be. However, the looser it is, the more bars will qualify for the exemption. The same definition will also be used in part to determine which establishments will qualify to have an outdoor service area as part of an outdoor cafe in front of a building. The City Council is called upon from one to three times each year to approve the issuance of what is known as a "seasonal or fourteen day license or permit" for the sale of liquor or beer. Sales under this type of license can occur within a building or outside of a building. Anyone - not just a licensed establishment - can obtain such a license or permit. The Regina Fall Fun Festival and Taste of Iowa City are examples of recent events held under such a temporary license. Although the City very closely regulates "outdoor service areas," those regulations do not apply to such temporary licenses or permits for such outdoor areas. The City Clerk was recently confronted with a situation in which the owner of a licensed establishment, Maxie's, requested permission to set up a temporary outdoor service area adjacent to that establishment. The owner desired to do so without erecting permanent fencing as required by the outdoor service area regulations. The owner also desired to have live bands with amplified music, which is prohibited in outdoor service areas. The problem was that the City had no regulations covering such a request, although the Regina Fall Fun Festival and Taste of Iowa City appeared to be applicable precedent for the Maxie's request. In the end, the request was approved as a temporary extension of the licensed premises, with the imposition of regulations and requirements similar to those imposed on the Regina Fall Fun Festival and Taste of Iowa City. The confusion on the matter, however, points up the need for the City to adopt some specific regulations for such temporary licenses and permits. If outdoor service areas are worthy of regulation, then temporary but essentially identical uses are probably also worthy of regulation, particularly if one considers that the City now has no restrictions as to where and under what circumstances such uses can occur. Exhibit B, Sections 5-49 through 5-52, are the regulations and requirements proposed by the Legal Department after consultation with the Mayor and City Clerk. Essentially, those provisions are nearly identical to current Code Sections 5-39 through 5-44 regulating outdoor service areas. Conclusions: Due to the complexity of the issues presented, it is suggested that the City Council discuss them first in informal session before an ordinance is prepared for consideration. This item will appear on the agenda for the informal session on Monday, September 19. Assuming that the Council reaches consensus at that session, an ordinance will be prepared for first consideration at the first meeting in October. Since the amendment proposed with respect to the definition of "restaurant" would be something brand new, it is recommended that the Council approve renewal of the Yacht Club liquor license and give the owner until his next renewal (October 1989) to attain compliance. bdw2-1 /y�o §5-41 OUTDOOR SERVICE AREA REGULATIONS s Name and Location w (a)cannot encroach (b)not located in (c)screened on (d)accessible through i i I I i I I i <1 • J i I i 1 i §5-41 OUTDOOR SERVICE AREA REGULATIONS s Name and Location w (a)cannot encroach (b)not located in (c)screened on (d)accessible through (f)cannot be located wit if Establishment onto street r.o.w. front yard all sides establishment only a residential zone or within 100' of a resi- e e X e N e dential use Bushnell's Turtle complies complies complies complies does not comply -apartments upstairs CB -10 -approved erroneously Fitzpatrick's complies complies complies complies complies C1=1 Gabe's complies P lies complies complies complies doesn't comply - within C8-10 100' of residential use (Ecumenical Towers) - grandfathered Holiday Inn doesn't comply complies doesn't comply doesn't comply doesn't comply within 100' of apartment! CB-1OPlaza over BushnelI's exempt exempt exempt - approved erroneously Mumm's complies complies complies complies complies CC -2 Season's Best will not comply will not comply will not comply will not comply CB -10 complies cannot be waived - -can be waived -can be waived - cannot be waived - no exemption applies no exemption applie by Council by Council M Reouirement can be waived by Citv Council I Plaza cafes and outdoor cafes adjacent to City Plaza are exempt from these require- ments. i I I i EXHIBIT "B" Sec. 5-1. Definitions. Restaurant means a business whose primary function is the service of food to its customers and which meets the following criteria: Yachub (1) serves hot meals prepared and cooked on the premises for consumption Season's on the premises; Best (2) has a food service menu from which customers may order; (3) has anemployee or employees whose sole primary duty is the prepara- tion of food; (4) has a kitchen separate from the bar which is equipped with a free- standing stove, griddle, or grill and a food refrigeration unit with a capacity in excess of 20 cubic feet; (5) operates the restaurant service during 90% of the hours that the business is open to the public; and (6) holds itself out to be a restaurant, and if it advertises its services, it advertises itself as a restaurant. Maxie's outoor ReginawhichmpisartemporarilySelicensedeaforeathemnsansaleeofaranliquortornbeertunderra seasonal or fourteen -day license or permit. Sec. 5-41. Regulation of outdoor service areas. The operation of an outdoor service area shall be subject to the following terms, conditions and regulations. (a) Outdoor service areas must be located on private property and may not encroach on any public right-of-way except as provided in Section 9.1-8 of the City Code of Ordinances. Season's (b) An outdoor service area shall not be located on any side of a Best licensed establishment which fronts on a street, unless building is set back a minimum of 20 feet from the street right-ofe way line, (2) there is a minimum of 500 square feet of private property on that side of the building available and proposed for use as an outdoor service area, and (3) the outdoor service areais being operated in conjunction with a restaurant as defined in Section 5-1. (c) Outdoor service areas shall not be located in the front yard of any licensed premises. (d) Outdoor service areas shall be screened on all sides from public view. ofnot lessethangfivel(5)cfeetsinof a heightnce noromoreher s thanuitableightebarier (8)rfeet in height. It shall be of solid construction which will effectively prevent ingress or egress from the premises except by way of an emergency fire exist only. Such fire exit shall be required of all outdoor service areas. _ N76 Ordinance No. Page 2 (e) Outdoor service areas shall not be accessible except from the licensed premises which it adjoins. The required fire exit shall be an emergency exit only. (f) An outdoor service area must be immediately adjacent to the licensed establishment of which it is a part. (g) An outdoor service area shall be permitted in any C (commercial) Season's Zone, as provided by Chapter 36 hereof, provided that an outdoor Best service area shall not be permitted if any part thereof lies within Holiday Inn 100 feet of an R (residential) Zone. In the event that property Bushnell's within 100 feet of an established outdoor service area is rezoned to Turtle any R (residential) Zone classification, such outdoor service area shall be permitted to continue in operation so long as it is continuously authorized as such by the City Council without lapse, suspension, or revocation. The Council may waive operation of this provision to permit continued operation of the outdoor service area in the event of lapse or suspension of the license or permit for the establishment, or in the event of lapse or suspension of Council authorization for the outdoor service area. (h) Outdoor service areas shall comply with appropriate building, housing and fire codes and with all other applicable state and city laws. (i) Seating or other accommodations in an outdoor service area shall not exceed one person per fifteen (15) square feet of floor area accessible to the public. (j) Amplified sound equipment be prohibited in outdoor service areas. Compliance with the city noise ordinance shall be required. Additional advertising or identification signage beyond that permitted for the main licensed establishment shall not be permitted. (k) The owner or operator of an outdoor service area shall be required to observe the same per square foot occupancy limits that apply to the building which it abuts. The occupancy limit for each outdoor service area shall be determined by the city building official. In the event inclement weather requires early closing of the outdoor service area, the license or permittee shall not allow patrons of the outdoor service area to enter that portion of the licensed premises housed in the adjacent building if to do so would result in exceeding the occupancy limits therefor as determined by the city building official. Sec. 5-49. Seasonal or Fourteen -Day Licensed or Permit - Approval Maxie's Required. Regina Any person desiring to sell liquor or beer utilizing a seasonal or fourteen -day license or permit, as authorized by Section 123.34 of the Iowa Code, must make application therefor and must obtain the approval of the city council and of the Iowa Beer and Liquor Control Department. 17d a To I ordinance No. Page 3 Sec. 5-50. Application for Seasonal/Fourteen-Day License or Permit. (a) An application for a seasonal or fourteen -day license or permit shall be made upon the forms provided by the city. The application shall be submitted to the city clerk at least thirty (30) days prior to the date it is to be considered by the city council. Approval by the city council of an application for a seasonal or fourteen -day license or permit shall be by letter to the Iowa Beer and Liquor Control Department with regard to the diagram, dram shop insurance coverage and all other state requirements. (b) If sales under such license or permit are to occur outside of a building, the temporary outdoor service area within which such sales are to occur shall be clearly identified on a diagram which shall accompany the application. The diagram shall also set forth and identify (1) the lot and street address of the temporary outdoor service area; (2) the location of streets and alleys adjacent thereto; (3) the ownership and use of all abutting private proper- ties; (4) the location of all security fencing around the temporary outdoor service area, and (5) the location of the entrance to and of all exits from the temporary area. (c) Upon submitting an application for a seasonal our fourteen -day license or permit, the applicant shall provide the name and address of the owner of each abutting property as well as every other property which is within one hundred (100) feet of applicant's premises. The city will then notify these property owners by letter of the nature of the application and the date and time when it will appear on the agenda for approval by the city council, so that these property owners will have an opportunity to comment on the applica- tion if they wish. (d) Approval or disapproval of an application for a seasonal or fourteen - day license or permit shall be at the discretion of the city council. Such discretion shall be exercised with due regard to public health, safety and welfare considerations. Sec. 5-51. Regulation of Season/Fourteen-Day License or Permit. The sale of liquor or beer under a seasonal or fourteen -day license or permit shall be subject to the following terms, conditions and regulations. (a) Temporary sales under such license or permit may be conducted in a building owned or leased by the applicant or in a clearly designated temporary outdoor service area owned or leased by the applicant. A temporary outdoor service area must be located on private property and may not encroach on any public right-of-way. (b) A temporary outdoor service area operated in conjunction with a licensed establishment shall not be located on any side of the licensed establishment which fronts on a street, unless (1) the building is set back a minimum of 20 feet from the street right-of- way line, (2) there is a minimum of 500 square feet of private /y48 Ordinance No. Page 4 property on that side of the building available and proposed for use as an outdoor service areas, and (3) the outdoor service area is being operated in conjunction with a restaurant as defined in Section 5-1. (c) The perimeter of temporary outdoor service areas shall be double fenced with snow fencing or construction fencing not less than four feet in height, with the outside fence located not less than six feet distant from the inside fence. Fencing may be deleted at locations where the temporary outdoor service areas adjoins a building. There shall not be more than one entrance to a temporary outdoor service area. If the temporary outdoor service area is located within a tent, fire exits which are emergency exits only shall be provided. (d) If a temporary outdoor service area is operated in conjunction with a licensed establishment, it shall be immediately adjacent thereto and shall not be accessible except from the licensed premises which it adjoins. (e) Parking shall be provided for a temporary outdoor service area or for a building wherein the sale of liquor or beer occurs under a seasonal or fourteen -day license or permit. The required number of parking stalls shall be determined by applying the parking requirements for that zone, if any, to that use. (f) The sale of liquor or beer under a seasonal or fourteen -day license or permit may occur in any principal structure which does not house a residential use, regardless of the zone in which it is located and regardless of its proximity to other residential uses. A temporary outdoor service area shall be permitted in any zone, provided that a temporary outdoor service area shall not be permitted if any part thereof lies within 100 feet of a residential use. (g) A building which is utilized to house liquor or beer sales under a seasonal or temporary license or permit shall comply with appropriate building, housing and fire codes and with all other applicable state and city laws, and shall be subject to inspection prior to issuance of the license or permit and at any time while being operated under such license or permit. (h) Seating or other accommodations in a temporary outdoor service area shall not exceed one person per fifteen (15) square feet of area accessible to the public. (i) Amplified sound equipment may be operated in a temporary outdoor service area upon issuance of a permit therefore as provided in Section 24.4-6 of this Code. Advertising or identification signage shall not be permitted. (j) The owner or operator of a temporary outdoor service area operated in conjunction with a licensed establishment shall be required to observe the same per square foot occupancy limits that apply to the licensed establishment which it abuts. The occupancy limit for each such temporary outdoor service area shall be determined by the city building official. In the event inclement weather requires early #Z/(f Ordinance No. Page 5 closing of such temporary outdoor service area, the licensee or permittee shall not allow patrons of the temporary outdoor service area to enter that portion of the licensed premises housed in the adjacent building if to do so would result in exceeding the occupancy limits therefor as determined by the city building official. Sec. 5-52. Suspension or Revocation of Seasonal or Fourteen -Day License or Permit. A seasonal or fourteen -day license or permit may be suspended pursuant to the procedure and for the same cause as provided in Section 5-44. Y -d Y y,,��",� IOWA CITY POLICE DEPARTMENT rtl„Ji 410 EAST WASHINGTON STREET. IOWA CITY. IOWA 52240 0� (319) 356-5275 MEMORANDUM TO: City Manager Steve Atkins 0 FROM: Assistant Chief K.L. Stock /I SUBJECT: Temporary Firing Range DATE: September 12, 1988 Permission has been granted from Fremont Isaacs of Route 117, Box 24, Iowa City to use the 4-H grounds on a very temporary basis as a firing range for training. Mr. Isaacs is chairman of the Johnson County 4-H Board. Years ago all of our training was at the 4-H grounds but new bleachers nullified that. I am presently having 10 target holders constructed that will not cost anymore than the cost of lunches at one training session in Cedar Rapids. As I stated this is very temporary and we do need to proceed with a permanent range.