HomeMy WebLinkAbout1988-10-04 Correspondence■
NOTICE
THE CITY aKIL OF IoA CITY IS cmim m
APPOINMrS TO THE FOLLCWM M"SSICN:
Two vacancies - Three-year terns
Dearber 1, 1906 - December 1, 1991
It is the duty of marbers of the Riverfrvnt
Commission to investigate, study, review and aslya
the riverfront needs and to meet such needs within
the City of las City, to investigate and determine
khat rules and regulations are needed and what
Policy should be established relative to the
riverfront in Iawa City; to study, investigate and
make recamendations relating to clearing, planing
and construction of riverbank areas for providing
green areas and floodplain along the riverfront.
Ias City appointed members of .boards and
canmission must be eligible electors of the City of
Ias City.
These appointmnts will be mxb at the WdIr 4,
1966, meeting of the City Camcil at 7:30 p.m. in
the Council Chambers. Persons interested in being
considered for these positions should contact the
City Cleric at the Civic Center, 410 E. Washington
Street. Application forms are available fron the
Cleric's office cpm request.
l�fBL
.......... .
Males: 6
Females: 2
October 4, 1988
RIVERFROM' CCMNISSION - No vacancies - Three-year terms
December 1, 1988 - December 1, 1991
Douglas W. Jones (served one unexpired term)
816 Park Road
Al Rebal
337 Ferson Ave..
/416
- CITY OF IOWA CITY -
ADVISORY BOARD/COMMISSION APPLICATION FORM
Individuals serving on Boards/Commissions play an important role in advising the
Council on matters of interest to our community and its future. Applicants must reside
in Iowa City.
The City Council announced Advisory Board/Commission vacancies 90 days prior to the
date the appointment will be made. This period provides for a 30 -day advertising period
and a 60 -day training period for new members. The training period allows new members to
become familiar with the responsibilities and duties of the advisory board/commission
before becoming a full voting member.
After a vacancy has been announced and the 30 -day advertising period has expired, the
Council reviews all applications during the informal work session. The appointment is
announced at the next formal Council meeting. Appointees serve as unpaid volunteers.
Council prefers that all applications must be submitted to the City Clerk no later
than one week prior to the announced appointment dates. PLEASE USE A BLACK INK PEN.
THIS APPLICATION IS A PUBLIC DOCUMENT AND AS SUCH CAN BE REPRODUCED AND DISTRIBUTED FOR
THE PUBLIC. THIS APPLICATION WILL BE CONSIDERED FOR 3 MONTHS ONLY AND AUTOMATICALLY
CONSIDERED FOR ANY VACANCY DURING THAT TIME.
ADVISORY BOARD/COMMISSION NAME Rwev 4cyci Co~mjss io. TERM'7¢c. (get3 - I�ec.lT t"
NAME 41,?PloAL HOME ADDRESS 337 F&soa Aoe.
Is your home address (listed above) within the corporate limits of Iowa City? _yes
OCCUPATIONowNtrs-Oane4e7-.4 Waskiub EMPLOYER
PHONE NUMBER: HOME 35l -os S9 e0H BUSINESS 3sb-;0507 ''.Se-O5bt
EXPERIENCE AND/OR ACTIVITIES WHICH YOU FEEL QUALIFY YOU FOR THIS POSITION:
WHAT IS YOUR PRESENT KNOWLEDGE OF THIS ADVISORY BOARD? .10,4m ifs
WHAT CONTRIBUTIONS 00 YOU ,FEEL YOU CAN MAKE TO THIS ADVISORY BOARD (OR STATE REASON FOR
APPLYING)? brut a 5/Kc�tr iv�ettsf iw �/cr �tnEec�iu o� (le 2ioert
Specific attention should be ,
Chapters 362.6, 403A.22 of the
potential conflict of interest
conflict of interest? _YES
Irected to possible conflict of interest as defined in
Code of Iowa. Should you be uncertain whether or not a
exis�tts,NOcontact the Legal Department. Will you have a
If you are not selected, do you want toty
no�figQ? 2 ( ,�_NO
Do you currently serve on another Iowa B rdl`IEr Commi n? _YES )e. NO
It has been Council policy not to permit an dWu1'18'to serve on two Boards or Commis-
sions at the same time.
MARIAN K. KARR ,lune 1988
CITY CLERK (3) 111Y6
- CITY OF IOWA CITY -
ADVISORY BOARD/COMMISSION APPLICATION FORM
Individuals serving on Boards/Commissions play an important role in advising the
Council on matters of interest to our community and its future. Applicants must reside
in Iowa City.
The City Council announced Advisory Board/Commission vacancies 90 days prior to the
date the appointment will be made. This period provides for a 30 -day advertising period
and a 60 -day training period for new members. The training period allows new members to
become familiar with the responsibilities and duties of the advisory board/commission
before becoming a full voting member.
After a vacancy has been announced and the 30 -day advertising period has expired, the
Council reviews all applications during the informal work session. The appointment is
announced at the next formal Council meeting. Appointees serve as unpaid volunteers.
Council prefers that all applications must be submitted to the City Clerk no later
than one week prior to the announced appointment dates. PLEASE USE A BLACK INK PEN.
THIS APPLICATION IS A PUBLIC DOCUMENT AND AS SUCH CAN BE REPRODUCED AND DISTRIBUTED FOR
THE PUBLIC. THIS APPLICATION WILL BE CONSIDERED FOR 3 MONTHS ONLY AND AUTOMATICALLY
CONSIDERED FOR ANY VACANCY DURING THAT TIME.
ADVISORY BOARD/COMMISSION NAME I \ftV-F/cwb C1.`"51", TERM :NcI'�B2+a3)ac1v%1
NAMEDbvdC'S W. tllme,i HOME ADDRESS QaIG PrA (Zoo
Is your home address (listed above) within the corporate limits of Iowa City? Y03
OCCUPATION OSSocldbt pyyf 2 ,L �Coi�pviQy Sci EMPLOYER_ V, cQ Iowa
PHONE NUMBER: HOME TS'6- ` 11 BUSINESS 33 6 -0940
EXPERIENCE AND/OR ACTIVITIES WHICH YOU FEEL QUALIFY YOU FOR THIS POSITION:
WHAT IS YOUR PRESENT KNOWLEDGE OF THIS ADVISORY BOARD?
advises 4L, 64,1 s.J cow vevriwtx s o„ 0 If5ua5 r'8104 �a
4 planr e w,A J&Q.loomtw-jl d f�. Zo-wca Pelvey czlnuiol,
WHAT CONTRIBUTWUNS 00 YOU .FEEL YOU CAN MAKE TO THIS ADVISORY BOARD�(OR STATE REASON FOR
APPLYING)? �_ �2 5�wv4c6 1.imv
.k � t nwvlw-v W Ovc^;deJS lh{L Ia,4i
Specific attention should be directed to possible conflict of interest as defined in
Chapters 362.6, 403A.22 of the Code of Iowa. Should you be uncertain whether or not a
potential conflict of interest exists, contact the Legal Department. Will you have a
conflict of interest? _YES NO
If you are not selected, do you want to be notified? ,L YESj—LNA LL
jo you currently serve on another Iowa City Board or Commissio AYE§ 9M NO
It has been Council policy not to permit an individual to serve cMAfflAlNaKdsKARRmnis-
sions at the same time.
CITYI�i��
l70
City of Iowa City
MEMORANDUM
Date: September 19, 1988
To: City Council
From: City Manager
Re: Wastewater Treatment Facility Project - Federal Funding Update
Congress has recently appropriated $1.9 billion for the Federal Construc-
tion Grant Program for fiscal year 1989. The State's preliminary estimate
of available federal funds was based on a $2.4 billion Federal budget.
The first draft of our Facilities Plan update has been completed by
Stanley Engineering Consultants. As you will recall, there were a number
of additional studies and planning documents that needed revision in order
for the City to be eligible for federal aid. The environmental review has
also been completed and there are no significant findings that should
affect City projects. The value engineering study is complete and we have
been presented with suggested design alternatives which could possibly
reduce the overall project cost by $1 million. These are currently being
reviewed and determined if they would be in the City's best interest.
At the present time, the neighborhood sewer project is on schedule. We
are assuming that property acquisition should proceed as expected and our
only concern would be an inordinate delay of construction plan review by
the State. Unfortunately, the consent decree prevents us from building
any cushion into our schedule.
As we bring the neighborhood sewer project to the formal bid, we would
then be in a better position to estimate whether we might be eligible for
the federal assistance. We currently hold out some hope that our work to
date and speed with which we are completing that work will provide us with
an edge and thereby potential for federal assistance.
bj/pc2
m
X50/
City of Iowa City
MEMORANDUM
Date: September 20, 1988
To: City Council
From: City Manager
Re: New Park — South Wastewater Treatment Plant Site
0n Wednesday evening, September 14, I appeared before the Parks and
Recreation Commission. The purpose of my attendance at their regular
meeting was to request that they undertake the preparation of an outline
i of recommendations to the City Council concerning the proposed park.
Specifically, in order for the staff to undertake a development plan, we
need to understand the development interests of the Commission. At that
meeting we discussed the very preliminary plan prepared by Metcalf & Eddy.
In addition to that plan, other issues were raised with respect to the
overall project planning effort. I requested that the Commission provide
some type of written outline in approximately 90 days. Upon receipt_of
that program definition (outline), we will be approaching the City Council
to determine your interest with respect to how we should proceed in the
future.
bj/pc2
cc: Terry Trueblood
Boa
/SO.z
0
City of Iowa City
MEMORANDUM
Date: September 22, 1988
To: City Council
From: City Manager
Re: Retirement of Police Chief
Police Chief Harvey Miller has officially requested a pension from the
Police and Fire Pension Board. The matter is to be considered in the very
near future. Procedurally, the Chief will be required to undergo an
extensive medical examination. The Pension Board has complete authority
to decide the merits of the pension request based upon medical evidence as
well as their own discretion and judgment.
I have discussed this matter at length with Harvey and he is of the
opinion; and I concur, that he is not in the position to provide the
department with, the vigorous leadership that is necessary, especially due
to the fact that there are .many new initiatives planned for the depart-
ment. He has indicated that he will be able to work on a part-time basis
and assist in budget preparation as well as other pertinent items. Based
upon his request to proceed with a pension, I am developing recruitment
procedures for a new chief.
While we do not know the outcome of the pension request and the fact that
it could be a prolonged decision making, I feel it is necessary and in the
community's best interest that at the very least we begin the process of
developing our recruitment procedures.
Harvey remains an excellent resource with respect to many pertinent Police
Department issues. However, given the fact that he cannot perform the
duties on a full-time basis, he has requested the pension. I will keep
you advised as to other pertinent decisions.
bj/pc2
/503
CITY OF IOWA CITY
September 16, 1988
To: Downtown Businesses
Re: Downtown Iowa City Parking Study
Dear Downtown Businessperson:
The City of Iowa City is conducting a study of parking in the central
business. district. We are updating the parking analysis we conducted in
1984, which resulted in the expansion of the Dubuque Street parking ramp
and reconfiguration of the Capitol Street parking ramp. Our intention is
to assess how the City is doing in keeping up with the current demand for
parking downtown, as well as forecast what we can expect in the future..
An important part of the study involves surveying downtown businesses
regarding business hours, number of customers, and parking habits. This
information will form the basis of our determination of how much parking
is needed downtown.
Between now and October 7, a City staffperson will come by your business
to ask you a few short questions and provide a brief questionnaire for
your employees. The questionnaire will take approximately three minutes.
Your cooperation in this matter is sincerely appreciated.
Thank you in advance for your assistance. If you have any questions or
comments regarding this matter, please contact Transportation Planner Jeff
Davidson at 356-5252.
Sincerely yours,
At ' .
Steph At in
City ger /
cc: City Council !/
/pct
CIVIC CENTER 0 410 EAST WASHINGTON STREET • IOWA CITY. IOWA 577*0 • (119) IS6•i000
A
I
September 20, 1988
CITY OFIOWA CITY
Mr. Benjamin Chait
218 E. Washington St.
Iowa City, Iowa 52240
Re: Sale of Parcel D in the Lower Ralston Creek Area
Dear Benjamin:
As we discussed on the phone, since we were unable to reach an agreement
with,you by.September 14, 1988, on the development of Lower Ralston Creek
Parcel D, the City hereby rescinds its designation of you as the preferred'
developer for that parcel. You will also forfeit the $500 bid deposit,
since there was considerable staff time involved in trying to make this
project work. I am really sorry that the project has fallen through - it
would have been a great reuse of the Regina School building.
As you are aware, the City is currently looking into the future develop-
ment of that whole Maiden Lane/Harrison Street area, and we do not plan to
put Parcel D back on the market in the immediate future. I will let you
know when the Parcel is once more for sale.
Yours sincerely,,
Marianne Milkman
CDBG Program Coordinator
tp2-5
Stephen Atkins
CIVIC
CE'N1'ER •
410
EAST
WASHINGTON
STREET •
IOWA
CITY.
ION'{
5:1-+0 •
(1 191
IS6. S000
/S05
9
T H E N A T I O N A L
//" xxau kw_�
U R B A N F O R E S T
Ilk JULY/AUGUST 1988 VOL.B N0.4
t IVEOIiOR GARY A MOLL . MANAGING EDITOR TERE OTOURKE
TREES DISPLACE POWER PLANTS?
We all know that trees help moderate temperature locally, mak-
ing our backyards a little cooler in the summer, and our houses
a little warmer in the winter, but how much do trees really
contribute to our national energy needs? The findings of
researchers at the Center for Building Studies, Lawrence
Berkeley Laboratory in California, show that urban trees make a
major contribution to our energy needs. For example, adding
trees to the urban environment in the San Fernando Valley alone,
could reduce power consumption enough during the summer
cooling season to displace the need for two standard power
plants!
Trees contribute to cooling through a combination of effects
including shading and evapotranspiration. Trees are especially
effective in limiting the detrimental effects of urban "heat
islands", inner-city regions whose asphalt and concrete serve as
unintended heat stores. The Berkeley -based researchers, Akbati,
Rosenfeld, and Morris report that locating three trees near each
home in a community and painting buildings light color would
reduce the cooling demand by 18% in Phoenix, AZ, 34% in
Sacramento, CA, and 44% in Los Angles, CA.
About one third of the energy savings produced by trees In
this study come from shading and evapotranspiration. The rest
are a result of a trees ability to use carbon dioxide in the growth
process while reducing levels in the atmosphere. Carbon dioxide
build-up in the atmosphere has been Identified by scientists as
the culprit in a global warming trend caused by the "green
house" effect.
The trees where we live (the urban forest) offer us the greatest
possibility for reducing carbon dioxide build-up and reducing
temperatures. The researchers report that a tree in the city is
about to times as effective at reducing carbon dioxide as a forest
tree. Conventional power production, (fossil fuels) releases
carbon dioxide into the air, fueling both electricity and global
warming. Trees In our communities cool our homes and save on
the production of power. Less fuel burning means less carbon
dioxide in our global greenhouse.
The Berkeley report estimates that nationwide, residential and
commercial tree plantings could save 0.9 quads ( 10 to the 14th
BTUs) of utility -generated energy and thereby reduce at-
mospheric carbon emissions by up to 18 million tons annually.
This research on the value of trees for energy savings is
another success story for trees that has convinced The American
Forestry Association to strengthen its stand on urban trees. Over
the last few years the research on the values of tree for human
health (the recovery rates of patients in hospitals with views of
trees), the importance of trees to the cleaning of our rivers and
streams (demonstrated by the actions to clean up the Chesa-
peake Bay), and now the Increasing evidence of their value to our
energy needs, is supplying overwhelming evidence that we need
to improve the conditions for trees where we five.
Because of insufficient funding of urban forestry research, we
have come to rely on efforts, like the one at the Center for
Building Studies in Berkeley, for information about trees.
Because trees are an afterthought in city building and design, and
poorly maintained as well in most cities, the condition of the
nation's urban forest is declining.
We feel the time has come to call for a change in the way our
communities are designed. There needs to be a place for trees,
and action to create change needs to start now. AFA hopes you
will join us in this cause.
This research suggests we not only need space for small trees
but for large trees that can contribute to our energy needs. Many
cities are planting small -growing trees in an effort to reduce
conflicts with powerlines and restricted spaces. Perhaps we are
making the wrong move. it is not the trees that should change—
but the design of the city. Utility companies, for example, may be
better off putting powerlines under ground and letting the trees
grow than building nety powerplants and contributing to global
1504
JULY/AUGUST 1988 VOL.8 No.4
FORUM
Technical Update
0
LIFE HISTORY OF A TREE
The urban environment is very different from most en.
vironments in which trees naturally grow. Man's alteration of the
environment is most pronounced in the tree's root zone. A
natural balance between the below- and above -ground parts of a
tree (root/crown balance) must be maintained in order for it to
be healthy and vigorous. When the root system fails to keep pace
with the growth of the crown, this root/crown balance is altered,
and crown decline may develop regardless of the tree's age.
General decline of mature urban trees has become a major pro-
blem. The symptoms of decline include: reduction in vigor,
chlorosis (yellowing), dieback, and death. Decline may be caused
directly by physiological stress, or may involve opportunistic dis-
eases and insects that take advantage of trees weakened by
stress.
Urban trees go through several stages of development in their
lifetimes, beginning with an. establishment period after trans-
planting followed by a vigorous youthful stage of unrestricted
growth. The mature stage is characterized by moderate growth
and stability. These stages are not determined by tree size and
age alone. The constantly changing physiology of the tree and
the conditions at the site also play a major role. Understanding
the differences in these stages of development can help us to care
for trees properly.
PLANTING
Very few urban trees grow directly from seed. Most of them
are transplanted into the landscape. Over 95 percent of the root
system is lost when field grown trees are transplanted. This
tremendous root/crown imbalance causes a great deal of stress in
the tree. Until significant root regeneration occurs, the root ball
must support the entire tree. Since the absorbing root area is so
small, maintaining adequate soil moisture inside and around the
rootball is critical. During the first summers, the root ball soil may
dry out in only a day or two, while the surrounding soil remains
moist Very little water will move from the surrounding soil Into
the root ball. Mulching the soil surface around the tree will
reduce evaporation and conserve soil moisture.
ESTABLISHMENT
Poor root regeneration is the primary reason for loss of
transplanted trees. To assure the best possible root growth from
the root ball, the planting hole should be much wider than the
root ball, but not much deeper, or the root ball will settle. If the
soil is mostly clay, composted organic matter should be added to
improve texture and aeration.
The above ground parts of the tree will grow very slowly until
the root system is replaced. The time required to replace the
roots lust during transplanting is related to the tree's size and the
spread of the root system before transplanting. Though the per.
centage of roots lost is similar for all tree sizes, the actual amount
of roots lost will vary. Root tips grow at approximately the same
rate, regardless of tree size. The larger the original spread of the
rout system, the more annual growth increments it will take to
replace it As the roots are regenerated, rooVaown balance and
vigor are gradually restored. Annual twig -growth increments,
leaf size and color improve each year, slowly at first, then more
rapidly as root replacement nears completion.
Until the root system is reestablished, the tree's limited ability
to absorb water is the major factor in determining growth rate.
Mineral nutrients stored in plant tissues and available in the soil
are usually adequate until vigor improves. Studies have shown
that fertilization of newly planted trees is likely to be
ineffective.
We Drcomrng establisha
VIGOROUS IMMATURE PHASE
As long as there Is adequate space above and below ground,
vigorous growth will continue for many years. Just as growth of
forest trees will slow as the tree outgrows its space and com.
petitiveness increases, root systems suffer from competition.
Other trees, shrubs, and turf grasses compete with tree roots in
urban areas and growing space is limited by concrete and com-
paction of soil.
INITIAL ROOT REACTION
Urban trees often outgrow their root space in a relatively short
period of time. Structures and pavements an as lateral restric.
tions to root growth. At first, the effects of root competition will
go unnoticed. Health and vigor of the tree appear fairly normal.
Under the moderate weather and adequate soil moisture con.
ditions that usually occur during spring gromh, the tree suffers
rnnlinned on oar 6
1-5-0 CK
FORUM
continued from page 5
no physiological stress and normal leaf and shoot expansion
takes place. Under the more stressful conditions of hot, windy
summer days, sufficient water cannot be absorbed from the soil
to meet transpirational demands of the fully expanded crown.
Water stress results. Grass competition for soil moisture becomes
a more serious problem. Often there are no visible symptoms of
this stress, but it can result in disease and insect problems nor-
mally resisted for healthy trees.
A balanced, healthy tree.
IMBALANCE
As top growth continues without root system expansion, the tree
becomes increasingly imbalanced. Eventually the imbalance is so
severe that the tree is constantly under stress. Stress now always
occurs in the spring, resulting in reduced twig growth and leaf
expansion. The crown appears thin. The tree may be chlorotic in
summer. Some leaves may be shed during extremely dry
periods. Fall color and leaf drop may take place prematurely.
The root/crown balance can become so distorted that once
again it is similar to a newly transplanted tree, possessing only a
small percentage of the root system required to support the
crown. The important difference between an imbalanced mature
tree and a transplanted tree is that the nurture tree has no room
for root expansion.
This condition takes many years to develop. Yet, visible
symptoms appear quite suddenly. The onset of decline is difficult
to understand when nothing else appears to have been
changed.
Fertilizers applied to green up and stimulate growth and vigor
of the tree may increase the Imbalance. Fertilizer may also make
the lawn more vigorous, increasing competition with the tree
root system. lawn fertilizers containing weed killers can be
harmful to trees.
NATURAL ADJUSTMENT
With each annual increase in growth, the imbalance increases.
Stress becomes severe and the crown begins to dieback Branch
dieback is an adjustment mechanism by which the crown is
brought into balance with the root system. Though the tree
appears to be in worse condition, physiologically the tree may be
better off. If dieback does not occur to restore the balance, and
nothing else changes, death is likely to result.
Bear in mind that this discussion has considered only
stagnated root systems. If the root system is actually declining,
the situation is entirely different. As long as the root system con-
tinues to decline, crown dieback is likely to continue until the
tree is dead.
REMEDIES
The best way to help mature trees that have outgrown their
root space is to restore the root/crown balance. This can be done
by providing additional rooting space, and/or reducing the
crown. Where possible, eliminate unnecessary paved surfaces
and competing vegetation, but do not disturb the soil in the root-
ing zone, or tree roots will be destroyed. Treat alkaline soils to
reduce the pH. Aerate if the soil is compacted. Minimize traffic.
Mulch with organic matter to improve the soil, reduce compac.
tion, and conserve soil moisture. The crowns can be pruned
without disfiguring the tree.
Dr. GARY wAT50t1 Motion, Arbordum, Lisle, IL
®SPECIAL
URBAN FORESTRY ISSUE
TheJuly/August Issue of
AMERICAN FORESTS magazine
wiB be an Issue dedlated to urban forestry— the people and
places and science behind this growing field.
Join AFA now Just In time to receive this Important issue.
MEMBERSHIP APPLICATION
NAME
ADDRESS
CITY STATE _ZIP
PHONE(
Please check membership categorydesired:
_ SDt 1 yr. membership
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1� 06
Annual Report
Iowa City
Boards & Commissions
/5D7
Table of Contents
Page
Airport Commission .................................................. 1
Airport Zoning Board of Adjustment .................................. 3
Airport Zoning Commission ........................................... 4
Board of Adjustment ................................................. 5
Boardof Appeals .................................................... 6
Board of Electrical Examiners and Appeals ........................... 7
Board of Examiners of Plumbers ...................................... 8
Board of Library Trustees ........................................... 9
Board of Review ..................................................... 11
Board of Trustees for Police and Fire Retirement .................... 13
Broadband Telecommunications Commission ............................. 15
CivilService Commission ............................................ 11
Committee on Community Needs ........................................ 18
Design Review Committee ............................................. 21
Historic Preservation Commission .................................... 23
Housing Commission/Housing Board of Appeals ......................... 27
Human Rights Commission ............................................. 30
Parks and Recreation Commission ..................................... 33
Planning and Zoning Commission ...................................... 35
Resources Conservation Commission ................................... 39
Riverfront Commission ............................................... 41
Senior Center Commission ............................................ 45
/507
Annual Report
AIRPORT COMMISSION
AIRPORT COMMISSION
GENERAL R H0§JUJdJ C¢
The Iowa
exists for ithe M purpose ofradminisort teringothes peratiion,emmaintena cehand
accordancemanagement of in
h e withlocalordinances, state Municipal irlaws andort as federal regulatublic ions
imposed by the Federal Aviation Administration. The Airport Commission is
established by public referendum under the Iowa Code, and the members are
appointed by a majority vote of the Iowa City Council. The term of office
for Airport Commissioners is six years, during which time each
Commissioner usually serves one year as Secretary and one year as Chair of
the Commission. The Airport Commission adheres to bylaws which were most
recently revised in 1978-79.
ACCOMPLISHMENTS IN FISCAL YEAR 1988
Proceeding with implementation of the Master Plan.
Sponsored seventh annual Airport Breakfast and Paper Airplane Throwing
Contest.
Revised and updated Master Plan drawings to reflect changes.
Developed plans for rezoning airport property consistent with planned
development.
Regained compliance status with the FAA and filed applications for federal
funding of repair projects.
Interviewed candidates and hired a new airport manager.
Implemented a plan in conjunction with the FAA for a Visual Approach Slope
Indicator (VASI) on Runway 6/24.
PLANS FOR FISCAL YEAR 1989
Monitor the demand for additional public tiedown areas and T -hangar space.
Monitor demand for additional corporate hangar facilities.
Further study of the new Automated Weather Observation System (AWOS) and
seek grants for its installation.
Develop plans for an Airport industrial Park.
1
/So 7
I
Annual Repoq
i�
AIRPORT ZONING
j f BOARD OF ADJUSTMENT
JORM MICROLAB
wuw+us�wmw
TARGET SERIES MT•8
OF
PRECEDING
DOCUMENT
AIRPORT COMMISSION
GENERAL RESPONSIBILITIES
The Iowa City Municipal Airport Commission is a five member board which
exists for the purpose of administering the operation, maintenance and
management of the Iowa City Municipal Airport as a public facility in
accordance with local ordinances, state laws and federal regulations
imposed by the Federal Aviation Administration. The Airport Commission is
established by public referendum under the Iowa Code, and the members are
appointed by a majority vote of the Iowa City Council. The term of office
for Airport Commissioners is six years, during which time each
Commissioner usually serves one year as Secretary and one year as Chair of
the Commission. The Airport Commission adheres to bylaws which were most
recently revised in 1978-79.'
ACCOMPLISHMENTS IN FISCAL YEAR 1988
Proceeding with implementation of the Master Plan.
Sponsored seventh annual' Airport Breakfast and Paper Airplane Throwing
Contest.
Revised and updated Master Plan drawings to reflect changes.
Developed plans for rezoning airport property consistent with planned
development.
Regained compliance status with the FAA and filed applications for federal
funding of repair projects.
Interviewed candidates and hired a new airport manager.
Implemented a plan in conjunction with the FAA for a Visual Approach Slope
Indicator (VASI) on Runway 6/24.
PLANS FOR FISCAL YEAR 1989
Monitor the demand for additional public tiedown areas and T -hangar space.
Monitor demand for additional corporate hangar facilities.
Further study of the new Automated Weather Observation System (AWOS) and
seek grants for its installation.
Develop plans for an Airport Industrial Park.
1
/Sa
6
Sponsor the eighth annual Airport Breakfast and Paper Airplane Throwing
Contest.
Develop plans for acquisition of undeveloped land in Runway Clear Zones.
Develop plans to generate additional revenue for airport operations.
Maintain and upgrade condition of existing airport buildings.
Remove obstructions from runway approaches.
.Implement and complete a $281,925 FAA airport improvement grant.
w
The, Airport Commission is currently working with the City Council and the
City Manager to arrive at plans for developing parcels of Airport property
for commercial/industrial development. Successful development of this
land would bring much needed revenue to the Airport Commission for Airport
operations. If handled properly, this development will not adversely
impact the environment nor the physical aspect of this part of Iowa City.
The Airport Commission is in the process of completing the grant applica-
tion for a runway rehabilitation project. The $281,925 grant is the first
of many grants the Airport should be eligible for now that the FAA
compliance standards have been met. Overtures will be made to solicit
more corporate aviation business to the airport. This will be beneficial
to the. Airport and thea community.
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COMMISSION MEMBERS
Jack H. Ashby, Chairperson
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Richard Y. Blum, Vice -Chairperson
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Harry L. Lewis
Pat M. Foster
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John L. Ockenfels
Ron O'Neil, Airport Manager
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GENERAL RESPONSIBILTTTFs
In accordance with Chapter 329 of the Code of Iowa, the Board of Super-
visors of Johnson County and the City Council of Iowa City have co -
established the Johnson County -Iowa City Airport Zoning Board of Adjust-
ment.
It is the duty of this Board to hear and decide appeals where it is
alleged there is an error in any administrative action in the enforcement
of the ordinance, and to hear and decide on special exceptions that are
specifically provided for in the ordinance and to authorize on appeal in
specific cases variances from the terms of the ordinance.
ACCOMPLISHMENTS IN FISCAL YEAR 1988
The Board has not yet received any requests to hear and decide appeals
during the past year.
Variances: None.
Special Exception: None.
Interpretations: None.
Appeal of Enforcement Action: None.
PLANS FOR FISCAL YEAR 1089
The Board will continue to respond to appeals as they are presented and to
make recommendations regarding the zoning ordinance.
COMMISSION MEMBERS
Emit J. George. Chairperson
Bob Jensen
Susan Mask
Eldon Moss
John B. Ruyle
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GENERAL RESPONSIBILITIES
In accordance with Chapter 329 of the Code of Iowa, the Board of Super-
visors of Johnson County and the City Council of Iowa City have co -
established the Johnson County -Iowa City Airport Zoning Commission.
It is the duty of this Commission to advise and make recommendations to
the Board of Supervisors and the City Council as to the appropriate zoning
requirements and other matters pertaining to the physical development of
areas of the County and the City surrounding the Iowa City Municipal
Airport, so as to maximize compatibility between Airport uses and the uses
of the adjacent land.
ACCOMPLISHMENTS IN FISCAL YEAR 1988
The Commission reviewed input from the public and the Federal Aviation
Administration while monitoring the Johnson County/Iowa City Airport
Zoning Ordinance.
PLANS FOR FISCAL YEAR 1989
As Iowa City expands to the south and west a careful analysis must be made
of the impact to the Iowa City Airport. The Commission will continue to
meet to review the zoning in the approaches to the runways at the Iowa
City Airport and will develop recommendations for zoning in the approach
areas to prevent land uses which are incompatible with airport operations.
The Commission will work with the City Planning and Program Development
Department and with the County Planner to establish the most beneficial
use of airport land for development. The uses must be compatible with
airport uses and with surrounding land uses.
COMMISSION MEMBERS
Richard Blum, Chairman
Jack H. Ashby
Harold Donnelly
Stephen Lacina
Rod Perry
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BOARD OF ADJUSTMENT
GENERAL RESPONSIBILITIES
The Board of Adjustment is empowered through Chapter 414 of the Code of
Iowa and Section 36-91 of the Iowa City Municipal Code to interpret
provisions of the Zoning Ordinance, to grant special exceptions as
provided in the Ordinance, to hear appeals to decisions made in the
enforcement of the Zoning Ordinance, and to grant variances to the Zoning
Ordinance for individual properties where the provisions of the Ordinance
Impose a unique and unnecessary hardship on the property owner and where
the granting of a variance is not contrary to the intent of the statute or
to the public interest. The Board may also submit recommendations to the
Planning and Zoning Commission and the City Council regarding amendments
to the Zoning Ordinance. The Board is a quasi-judicial body whose
decisions may be appealed directly to the District Court.
ACCOMPLISHMENTS IN FISCAL YEAR 1988
The Board of Adjustment met eleven times during FY1988 and made the
following decisions:
Variances: 2 approved, 2 denied.
Special Exceptions: 4 approved, 17 approved with conditions,
2 denied.
Interpretations: None.
Appeal of Enforcement Actions: None.
Extension of Expiration Date: 3 approved.
PLANS FOR FISCAL YEAR 1989
The Board will continue to respond to appeals as they are presented and to
make recommendations regarding the Zoning Ordinance.
BOARD MEMBERS
Robert Randall, Chairperson
Susan Mask
Dave Winegarden
Mike Messier
John Pelton
Karin Franklin, Secretary
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BOARD OF APPEALS
GENERAL RESPONSIBILITIES
It is the responsibility of the Board of Appeals as set by City ordinance
to review the Uniform Building Code, the Uniform Building Code Standards,
the Uniform Fire Code, the Uniform Mechanical Code and the Uniform Code
for the Abatement of Dangerous Buildings; to update and recommend code
amendments for the development of these regulatory codes; to assist the
building official in making interpretations; to develop fee schedule for
various permits; to hear appeals for any person that is aggrieved by a
decision of the building official and pass Judgment on that appeal; and to
approve alternate methods of construction and materials. The Board
consists of five citizens who live within the corporate limits of the City
of Iowa City and one ex officio member who is the building official
designated as the secretary to the Board.
ACCOMPLISHMENTS IN FISCAL YEAR 1988
The Board of Appeals met three times during FY88. They heard three
appeals: one was continued, one was denied, one was approved with.
conditions attached to it.
PLANS FOR FISCAL YEAR 1989
Continue to review and update all regulatory codes. The Board will review
over 80 amendments to five codes, which include: 1988 Uniform Building
Code, Uniform Mechanical Code, Uniform Building Code Standards, Uniform
Code for the Abatement of Dangerous Buildings and Uniform Fire Code. The
Board will continue to receive appeals and pass Judgment on those appeals.
They will continue to assist the building official with code interpreta-
tions. Continue to maintain a good working relationship with
builders/citizens.
BOARD MEMBERS
Robert Carlson, Chairman
Loren Ellarson, Vice Chairman
Jack Barrows
John Roffman
Marcie Roggow
Richard Frantz, Secretary
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BOARD OF ELECTRICAL
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BOARD OF ELECTRICAL
EXAMINERS AND APPEALS
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BOARD OF ELECTRICAL EXAMINERS AND APPEALS
GENERAL R sona¢rarir M
To examine all applicants desiring to engage in electrical work, whether
as a Master Electrician, a Journeyman Electrician or as a Restricted
Electrician. The Examining Board is also the Appeals Board and shall
serve as a grievance board, should any disagreement arise between
contractor, electrician, homeowner or the electrical inspector. The Board
shall act as an interpreter for the National Electrical Code as well as
the Iowa City Electrical Code.
ACCOMPLISHMENTS IN FI ni viceR 188
The Examining Board met three times to review test applicants, three times
to give exams and three times to grade exams. Six Master exams were given
with four persons passing. Thirteen Journeyman exams were given with six
persons passing. No Restricted exams were given this year.
The Board met once to review the local amendments to the National
Electrical Code.
In all, the Board has invested 168 manhours of its time during this fiscal
year.
PLANS FOn FIS ai Y Ak loaa
To continue to examine applicants for electrical licenses and to meet as
an Appeals Board when necessary.
To update all testing materials to keep abreast of the 1987 National
Electrical Code.
NEWASM
William Reddick, Jr., Chairperson b Public Representative
Melvin Schweer, Electrical Engineer
Richard Villhauer, Master Electrician
Pat Moore, Jr., Journeyman Electrician
Paul Bowers, Secretary b Electrical Inspector
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BOARD OF EXAMINERS OF PLUMBERS
GENERAL RESPONSIBILITIES
To examine all applicants desiring to engage in the work or business of
plumbing, whether as a Master Plumber, a Journeyman Plumber, or as a Sewer
and Water Service Installer, and issue licenses to competent applicants.
The Plumbing Board shall also serve as a grievance board should any
— disagreement arise between a Master Plumber and the Plumbing Inspector.
ACCOMPLISHMENTS IN FISCAL YEAR 1988
The Plumbing Board met nine times in fiscal year 1988twice
Code interpretations and seven times for plumbing examinations. Plumbing
Sche
led exams
weredurequested wand held
conducted.duriTherehwereaeightand
applicantseforlMaster
Plumber licenses, five applicants for Journeyman Plumber licenses and
eight applicants for Sewer and Water Service Installer's licenses. Five
new Master Plumbers' licenses, one new Journeyman Plumber's license and
seven Sewer and Water Service Installer's licenses were issued.
PLANS FOR FISCAL YEAR 1989
Continue to examine applicants for plumbing licenses and to hear any
II Revappeals
iewrequests
interpretations
pnm
the 1988 edition oftheUniformPlumbingCodeoand prepare taerevised
J Iowa City Plumbing Code for adoption by City ordinance.
i BOARD MEMBERS
James Muller, Master Plumber, Chairperson
James Alberhasky, Journeyman Plumber
James Croker, Public Representative
Clark de Vries, Public Representative
Ron Boose, Plumbing Inspector, Secretary
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80ARD OF LIBRARY TRUSTEES
GENERAL RESPONSIBILITIES
The Board of Trustees of the Public Library is a semi -autonomous body of
nine persons empowered by state law and city ordinance to act as the
governing body of the Library. The Board's specific list of legal
responsibilities includes: determining the goals and objectives of the
Library in order to plan and carry out library services; determining and
adopting written policies to govern all aspects of the operation of the
_ Library; preparing an annual budget and having exclusive control of all
monies appropriated by the.City Council or given to the Library through
gifts, bequests, contracts, grants or awards; employing a competent staff
to administer its policies and carry out its programs. The Board is also
an arm of city government with members appointed by the City Council and
its principal operating funds are approved by the City Council. The Board
therefore seeks at all times to work in harmony with City policies in all
areas that do not conflict with its statutory powers.
J ACCOMPLISHMENTS IN FISCAL YEAR 1988
Oversaw the continuing operation of the library by making timely decisions'
based on the library's operating principles, Board policies and five-year
plan.
j Received 2.5 additional positions from the City Council for FY1989, the
y first major increase in permanent staff since the new library building was
opened in June 1981.
Reopened the library on Thursday evenings and Fridays beginning June 2,
1988, with an extensive campaign to inform the public.
iReceived and reviewed the Planning Committee's proposed five-year plan for
1990-1994 and scheduled a public hearing for July before making a decision
on adopting the plan.
Actively supported efforts to pass a local option sales tax an the premise
— that it would help the City's financial resources and therefore,
_i ultimately, the library's.
—' Signed a reciprocal borrowing agreement with the Cedar Rapids Public
Library in November, and in June agreed to renew it for another year.
Gave preliminary approval to the concept of a Development Office as an
integral part of the library organizational structure.
Developed a position paper on the library's role in the management of the
cable TV Community Programming Center and sent a copy to the Cable
Commission.
Received via the Library Foundation a $125,000 bequest for the library's
Centennial Endowment Fund and through other gifts and pledges almost
completed the NEH Challenge Grant match. Total endowment is nearly
$700,000.
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Accepted a $11,500 gift for library materials plus support for programs
and volunteer recognition from the Friends of the Iowa City Public
Library.
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BOARD OF LIBRARY TRUSTEES
GENERAL RESPONSIBILITIES
The Board of Trustees of the Public Library is a semi -autonomous body of
nine persons empowered by state law and city ordinance to act as the
governing body of the Library. The Board's specific list of legal
responsibilities includes: determining the goals and objectives of the
Library in order to plan and carry out library services; determining and
adopting written policies to govern all aspects of the operation of the
Library; preparing an annual budget and having exclusive control of all
monies appropriated by the city Council or given to the Library through
gifts, bequests, contracts, grants or awards; employing a competent staff
to administer its policies and carry out its programs. The Board is also
an arm of city government with members appointed by the City Council and
its principal operating funds are approved by the City Council. The Board
therefore
sks at all tes to not conflict with itsstatutory powers.
City policies in all
areasthatdo
ACCOMPLISHMENTS IN FISCAL YEAROversw 1988
by
basedaonththe library's e continuing ooperating principles, eration of the librarBoardmpoliciesmand five-year
plan.
Receied Cocil
the
firstvmajor 5increase nin permanent staff since thositions from the e new r
library building was
opened in June 1981.
Reopened the library on Thursday evenings and Fridays beginning June 2,
1988, with an extensive campaign to inform the public.
Received and lan for
1990-1994 and rscheduled eviewed ha public nhearingt'
for July b
y before makinfive-earroposed
ga decision
on adopting the plan.
Actively supported efforts to pass a local option sales tax on the premise
that it would help the City's financial resources and therefore,
ultimately, the library's.
Signed a reciprocal borrowing agreement with the Cedar Rapids Public
Library in November, and in June agreed to renew it for another year.
Gave preliminary approval to the concept of a Development Office as an
integral part of the library organizational structure.
t of the
cableoTVdCommunityieProgrammingthe
Centerarand role
sentinathc pynatoomethe Cable
Commission.
Received via the Library Foundation a $125,000 bequest for the library's
Centenniacompleted) then NEHt Funand Chall lenge Grant through
other gifts and Total endowment pledges
entis nearly
$700,000.
ort
or
andepvolunteer 50ecognitionr fromarthematerials Friends Plus
the Iowa f
IowaCitprograms
Public
Library.
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PLANS FOR FISCAL YEAR 1989
Continue to oversee Library operations through attention to the develop-
ment, review and administration of Board -adopted operating principles,
Policies and long-range plan.
Begin implementation of the new five-year plan with the development of the
FY1990 budget. -
Complete plans to reorganize staff and resources into a Library Develop-
ment Office which will coordinate fund-raising, volunteer recognition, -
Friends and Foundation activities, publications and public information
functions.
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Start work on a three-year financial plan to be in place by July 1, 1990,
and to be updated annually thereafter.
Develop a charge for and appoint a Facilities Planning Committee by July. —
1, 1989.
Seek reaccreditation for the period January 1, 1989 to December 31, 1991 _
from the State Library of Iowa.
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Monitor developments regarding the cable TV Community Access Center and
promote and protect library interests in this issue.
Use new endowment income plus other tax and gift funds to increase the
budget for library materials by 25%.
LIBRARY BOARD MEMBERS
Charles Drum, President
Nancy Willis, Vice President _
Ellen Buchanan, Secretary -
Lois Cox
Tom Gelman
Ted Pacha _
Gary Reed
B. Kent Swaim _
Tom Sunny
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BOARD OF REVIEW
GENERAL RESPONSIBILITIES
The Board of Review is established and governed by the Code of Iowa,
Chapters 441.31 and 441.44 for the purpose of equalizing assessments by
raising or lowering individual assessments as established by the assessor.
The Board also makes the final rulings each year on exempt properties.
The Iowa Department of Revenue issues to the Board of Review a manual to
guide them in their work along with forms for the original meeting, daily
meetings and the final meeting. The Board must also file with the State
Director of Revenue, within 15 days of adjournment, a report on their
session. The Board's meetings are subject to the open meetings law.
Since it is extremely important that the Board keep accurate minutes of
its The pBoarddimust must the inastheirepwrittenlerk t noticeotoe petitioner
keep
ththese tthe
specific reasons for their actions.
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ACCOMPLISHMENTS IN FISCAL YEAR 1988
i The following is a report on the activities of the Iowa City Board of.'
Review since adjournment on June 1, 1987:
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The Iowa City Board of Review met on four days during the period of May 1
to May 23, 1988. The Board received a total of 27 petitions. These have
been broken down into classification along with thoir outcome, and listed
—' below:
19 Residential 12 upheld 7 denied
_ 7 Commercial 4 upheld 3 denied
1 Industrial 0 upheld 1 denied
27 Total 16 upheld 11 denied
why
June
2
ohad filed 1988,
lediin in three Court owners
1987, refiledrepresenting
inseven
Districttotal
Court to
appeal their 1988 assessments as finalized by the Board of Review. No new
owners filed in District Court for 1988.
There were nine court cases resolved in FY88 in the following manner:
Four were dismissed by the owners or the Clerk of Court, one was ordered
dismissed by a judge, one was never filed with the clerk, one was settled,
one was dropped by the owner on the day before the scheduled court date
and one settlement was started just before the scheduled court date of
July 5, 1988.
This leaves only the three court cases filed this year, one of which is
carried over from last year.
PLANS FOR FISCAL YEAR 1989
Since the Board of Review hears only protests brought to them by others,
there is no way to predict the amount of work for next fiscal year. But,
because next year is a reassessment year, the workload is expected to be
heavier than the session just finished.
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BOARD OF MEMBERS
William J. Doherty, Chairman
Jack L. Yanaush, Vice Chairman
Gregory J. Downes
Charles A. McComas
Keith A. Wymore
William F. White, Clerk
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BOARD OF TRUSTEES j
FOR POLICE AND
FIRE RETIREMENT
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GENERAL RESPONSIBILITIES
The Police and Fire Retirement Systems are mandated by Chapter 411 of the
State Code of Iowa. The Board of Fire Trustees and the Board of Police
Trustees are responsible for the general administration and the proper
operation of the retirement systems, including 1) the calculation of the
City's contribution rate, 2) the approval, calculation and payment of
benefits for retired members and beneficiaries, and 3) the management of
the trust funds investment portfolio.
ACCOMPLISHMENTS IN FISCAL YEAR 1988
The Board received five requests for retirement benefits from active
members in FY88. One service retirement was approved from the Fire
Department. Four accidental disability retirement requests (two from the
Police Department and two from the Fire Department) were pending at year-
end. A total of $527,231.64 was paid in monthly pension/retirement
benefits during the fiscal year.
The Board approved four temporary disability incidents (three in the
Police Department and one in the Fire Department). Sick leave reimburse-
ment made to the City's General Fund from the Retirement Trust Funds
amounted to $2,391.87 for 203 hours in the Police Department and $3,310.08
for 384 hours in the Fire Department.
Investment income earned by the Pension/Retirement Trust amounted to
$1,067,821.73 which is an average yield of 9.54% on the investment
Portfolio.
The annual actuarial report was completed by Taylor, Ballard & Company of
Cedar fiscal yeards. (FY90)Ibe set as
follows: the Police22% (upfrom
ontrl7.9e ion rate for the next
17.519%
in FY88); Fire = 30.045% (down from 30.724% in FY88).
PLANS FOR FISCAL YEAR 1989
Continue to interpret and administer the provisions of Chapter 411 of the
Iowa State Code applicable to active members of the Iowa City Police and
Fire Departments and retirement beneficiaries in such a manner that the
Board's fiduciary responsibilities are fulfilled and the members' rights
protected.
Update the Board's written rules and regulations which provide guidance
for the administration of the trust funds and for the transaction of its
business.
Review the Board's investment policy and investigate the inclusion of
equity instruments in the investment portfolio.
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BOARD MEMBERS
Board of Fire Trustees:
Larry Donner
Elmer Beckler
Nathan Hopkins
Duane Allison
Thomas J. O'Brien
Mary McMurray
Rosemary Vitosh
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Board of Police Trustees:
Harvey Miller
Debra Hansen
Matthew Johnson
Duane Allison
Thomas J. O'Brien
Mary McMurray
Rosemary Vitosh
Annual Report
BROADBAND,
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GENERAL RESPONSIBILITIES
The Broadband Telecommunications Commission (BTC) is a city commission
comprised of five Iowa Citians and is mandated to facilitate and to
regulate the smooth and effective development and operation of the City's
Broadband Telecommunications Network (8TN). The Commission makes its
recommendations to City Council in matters pertaining to the BTN, resolves
disputes about the operation of the BTN, conducts periodic evaluations of
the BTN operation, and in general facilitates BTN use by the citizens of
Iowa City, which includes the promotion and facilitation of the access
channels.
ACCOMPLISHMENTS IN FISCAL YEAR 1988
Conducted the third Triennial Review.
Monitored City/Heritage lawsuit and settlement agreement.
Monitored and facilitated resolution of Channel 27 cablecasting problems.
Monitored TCI "buyout" of Heritage.
Explored NPO and access management alternatives through the NPO/Access
Subcommittee.
Oversaw survey of TCI/Heritage cable systems and what is offered in the
way of access channel services and operational expenses.
Participated in the operation of the Archive Subcommittee, established to
evaluate and make recommendations to preserve the best local video
programs made in Iowa City over the last seven years.
Oversaw the addition of VH1, KOCR, Discovery channels to the Iowa City
cable TV lineup. Also, the addition of stereo to Cinemax and HBO.
Monitored the collection of the franchise fee from the grantee and
assisted in determining how those funds should be spent.
Developed forms and reports for overseeing Heritage's service and
complaint procedures and resolution.
Monitored litigation nationwide regarding the city's regulatory powers
over the cable industry.
Monitored development in legislation and the FCC that were cable TV
related.
Oversaw and recommended changes in the Community Programming Guidelines
(CPG).
Monitored Community Programming Center (CPC) via quarterly reports
presented by the CPC Director.
Made use of cable company billing statements for messages to the public
concerning cable TV as per the Triennial Review agreement with the cable
company.
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Sponsored grant applications to fund mini -producers and the CPC.
Promoted the growth and development of Iowa City's access channels.
PLANS FOR FISCAL YEAR 1989
Develop more satisfactory cable TV channel listings for the public.
Continue to explore and recommend a NPO/CPC access management and opera-
tional resolution.
Develop long-range goals for the BTC.
Continue to monitor cable company performance in compliance with the Iowa
City cable ordinance, the performance standards and the Community
Programming Guidelines.
Monitor subscriber and citizen complaints.
Monitor cable company computerized service logs (service subcommittee).
Continue to explore Institutional Network (INET) and interactive applica-
tions of the BTN for possible governmental, institutional and/or
subscriber use.
BTC MEMBERS
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Roy Justis, Chairperson
Dan Hall, Vice Chairperson
Joyce Patton _
Doyle. Detroit,
Linda Levey
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CIVIL SERVICE COMMISSION
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CIVIL SERVICE COMMISSION
CIVIL SERVICE COMMISSION
Chapter 400 of the Code of Iowa and Section 2-111, Code of Ordinances,
establishes and governs the Civil Service Commission. Three citizens who
are residents of the City are appointed by the City Council to serve six-
year terms with one Commissioner's term expiring each even numbered year.
The Commission establishes and publishes rules relating to examinations
for Civil Service positions, establishes guidelines for conducting such
examinations, and certifies lists of persons eligible for appointment to
respective positions. The Commission has jurisdiction to hear appeals and
determine all matters involving the rights of employees under Civil
Service law and may affirm, modify or reverse any administrative action on
its merits. The Commission meets when necessary.
In maintaining full compliance with the Code of Iowa Chapter 400,
development and use of Civil Service selection procedures continued for
all covered entry level and promotional positions on a city-wide basis.
Forty-nine lists of 88 total applicants eligible for appointment to City
positions were certified by the Civil Service Commission and submitted to
the City Council. The use of certification procedures has been effective
in reducing advertising expenses and has helped shorten the time needed to
fill vacant positions.
Civil Service Commissioners were involved in the selection and interview
process for the position of Firefighter, certifying a list of 10 from an
original application pool of 218. Civil Service Commissioners certified
lists for the positions of Fire Battalion Chief and Fire Lieutenant
following the use of Assessment Centers for these positions.
The Commission formulated and adopted Rules of Procedure for Appeals and
Hearings to insure order and consistency in the appeal/hearing process.
There was one appeal to the Commission in FY88; however, this appeal was
withdrawn by the appellant prior to a hearing.
PLANS FOR FISCAL YEAR 1989
During FY89 the Commission will be conducting promotional testing for the
positions of Police Sergeant, Fire Captain, Police Captain, and Deputy
Police Chief.
Michael Kennedy, Chairperson
Dick Buxton
Norwood Louis
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COMMITTEE ON
COMMUNITY NEEDS
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COMMITTEE ON
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COMMITTEE ON COMMUNITY NEEDS
GENERAL RESPONSIBILITIES
The Committee on Community Needs (CCN) is comprised of 11 residents of
Iowa City appointed by the City Council. They represent as nearly as
possible a cross-section of the Iowa City population in background, ideas,
geographic location, age and socio-economic status. Committee members
serve for three years.
The Committee's function is to advise the Council on the needs of the
community and to make recommendations on community development programs
and priorities to meet these needs. To accomplish this the Committee
provides systematic communication between citizens and policymakers with
_ regard to community development projects, encourages neighborhood meetings
to identify needs of neighborhoods, and assists citizens in articulating
community needs and developing programs. The Committee's work has been
primarily directed at developing, coordinating, and reviewing the City's
activities carried out in conjunction with the Community Development Block
Grant (CDBG) funds.
ACCOMPLISHMENTS IN FISCAL YEAR 1988
During the past year, the Committee directed a significant amount of
effort toward ensuring citizen representation and participation in
communicating community needs to the City Council. In order to meet this
goal, the CCN made many recommendations to the City Council concerning
community needs including the following:
1. That monies from the sale of Parcels A-2 and A-3 in the Lower Ralston
Creek Redevelopment Area be allocated to the Handicare Pocket Park
project, the Crisis Intervention Center/Foodbank Facility, and the
remainder be carried over to the 1988 program year.
2. That 25% of the vouchers for the City's Rental Rehabilitation Program
tenant assistance program go to non-elderly/non-handicapped single
households which are otherwise eligible.
3. That the City supply and transport bricks to install brick pavings in
the 200 block of North Linn Street sponsored by the North Linn Street
_ Betterment Association.
4. That the City Council approve the installation of lighting an
existing poles in the 200 block of North Linn Street and add two
additional poles as soon as possible.
5. That amendments to the City's Housing Rehabilitation Program Manual
be approved.
6. That the Citizen Participation Plan be approved as amended by the
Housing and Community Development Act of 1987.
The CCN has also spent significant effort on budgetary planning in
relation to the 1988 CDBG Metro Entitlement Program funding cycle. The
CCN advertised a request for proposals and held two public meetings.
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The CCN was also concerned with providing a consistent review of requests
for CDBG funding. In that light, the Committee continued its method of
evaluating and ranking proposals for its budgetary process.
To ensure community needs are being met, the CCN monitors its projects
during their implementation stages. Thus, Committee members prepare and
present quarterly reports on ongoing projects and final program evalua-
tions for completed projects.
For the first time, Iowa City participated in the national Community
Development Week. This included several articles in the local media,
large signs on many CDBG projects, literature tables downtown, a late
afternoon get together with congressional representatives, HUD officials
and CDBG fund beneficiaries, and a bus tour of selected CDBG-funded
projects. The purpose of CDBG Week was to let Iowa City residents realize
the extent to which Block Grant monies influence the city.
The CCN also co-sponsored two small business contractors' round table
discussions for women and minority business enterprises (W/MBE). The
purpose of which was to supply information and opportunity for W/MBEs to*
fully participate in the bidding process for the six housing rehabilita-
tion programs.
Projects Completed
Emergency Housing Project Repair _
Community Support Services and Day Treatment Program/Mid-Eastern Iowa
Crisis Intervention Health
Center/FoodbankAcFacilityn and
Acquisitiontiand
Rehabilitation
Coffelt Place Rehabilitation
Sale of Parcels A-2 and A-3 in the Lower Ralston Creek Redevelopment
Area _
Ralston Creek Bank Stabilization -Mayor's Youth Employment Program
Youth Services Center Acquisition
Napoleon Park Handicapped Trail -Mayor's Youth Employment Program
Handicare Pocket Park
Plaza Mini -Park
Handicapped Accessible Doors in Old Capitol Ramp, Recreation Center,
Civic Center —
Ongoing Proieets:
Housing Modifications for Low- and Moderate -Income Frail Elderly
(Elderly Services Agency)
Comprehensive Housing Rehabilitation and Weatherization (five
programs)
Rental Rehabilitation Program
Youth Homes Acquisition and Rehabilitation
Ralston Creek Redevelopment Parcels Disposition
Benton Street Drainage Project
Low -Income Home Ownership Assistance Program
Curb Ramp Installation
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Youth Services Center Exterior Renovation - Mayor's Youth Employment
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Aid to Agencies
The Committee also regularly reviews grantee performance reports,
—
environmental review records and other reports and regulations pertaining
to community development projects. The Committee also regularly reviews
other City activities that affect the community needs and development.
For example, the Committee reviewed the following:
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Grantee Performance Report (GPR) for the 1987 Metro Entitlement CDBG
Program
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Citizen Participation Plan Update
Tenant Assistance Policy for the City's Rental Rehabilitation Program
City's Housing Rehabilitation Program Eligibility and Priority
Categories
PLANS FOR FISCAL YEAR 1989
_
During the first part of the coming year, the Committee's major task will
be to prepare the recommendations for the 1989 Metro Entitlement Program
Statement for the use of CDBG funds. The monitoring of all ongoing
projects as well as 1988 projects will continue. The Committee will
continue its participation in the city-wide human service funding effort.
It victor its role as an avenue for citizen participation concerning the
community's housing and human service needs. In doing so, the Committee
strives to make funding recommendations that are consistent with the
current community development plan. The Committee will also be looking
_
for ways the City can provide more opportunities for local women and
minority business enterprises to participate more fully in supplying
services to the City.
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CCN COMMITTEE MEMBERS
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Karen Kubby, Chairperson
David Leshtz, Vice Chairperson
Ruth Becker
Grace Cooper
Al Hulse (Housing Commission Representative)
—
Agnes Kuhn
N. James McCoy
Roberta Patrick
Ann Rawland
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Keith Ruff
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Annual Report
DESIGN REVIEW COMMITTEE
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DESIGN REVIEW COMMITTEE
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DESIGN REVIEW COMMITTEE
GENERAL RESPONSIBILITIES
The Design Review Committee is comprised of ten citizens who make recom-
mendations to the City Council based on review of preliminary and final
design plans for urban renewal parcels as well as general design plans of
all proposed public improvements in the downtown. In addition, the
Committee reviews design plans and makes recommendations to City Council
for structures which extend into City Plaza.
ACCOMPLISHMENTS IN FISCAL YEAR 1988
Regularly reviewed information and ideas relating to the Adopt -a -Bed
program, a program designed to involve citizens in the maintenance and
replacement of plantings in City Plaza.
Reviewed and recommended to City Council approval of the preliminary
design of the landscaping for the U of I Engineering Research Facility
(old Breese Building) located on Urban Renewal Parcel 93-3.
Reviewed and evaluated cart design as shown in applications for City Plaza
vending as part of the permitting process for the vendors.
Reviewed and recommended to City Council approval of a new, internally -
illuminated exterior sign for Flour Pot Cookies located on the north side
of the Holiday Inn adjacent to City Plaza.
Conducted a six-month review of the level and quality of light from the
new lighting fixtures installed in the City Plaza.
Reviewed and recommended to City Council approval of an awning proposed
for the Lenoch & Cilek mall project, located at 130.South Dubuque Street.
Reviewed information presented by the Design Standards Subcommittee which
is considering criteria by which design plans will be evaluated under a
reorganized and expanded review mechanism.
Reviewed and approved the proposed Downtown Association signage for the
pedestrian exits of the Old Capitol Center and Dubuque Street parking
ramps.
Reviewed a proposal for a new awning as part of the facade renovation at
114 East College Street (Jackson's Gifts/The Linen Closet).
Reviewed the design plans for the two-level addition to the Holiday Inn
Hotel.
PLANS FISCAL YEAR 1989
Finalize recommendations to Council on the future role and functions of
the Committee in enhancing the visual environment of the community.
Continue to assist in developing a policy and plans for review and
replacement of landscaping materials in the City Plaza area.
Complete a booklet to illustrate good urban design concepts.
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Provide review and recommendations on the design and placement of ne
paper vending machines in the Central Business District.
COMMITTEE MEMBERS
Naomi Novick, Chairperson
Margaret Nelson, Vice Chairperson
Kay Amert
Clark deVries
Bruce Haupert
George Nagle
Nancy Seiberling
Don Sinek
Barb Waters
Craig Welt
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Annual Report
HISTORIC PRESERVATION
COMMISSION
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HISTORIC PRESERVATION
COMMISSION
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HISTORIC PRESERVATION COMMISSION
GENERAL RESPONSIBILITIES
The seven authorized to�cmember yis Commission is
conduct studies fortheidentificationaandn designation of
local historic districts. The Commission either proceeds on its own
initiative or upon receipt of a petition from any person, group or
association.
The Commission reviews and acts upon all applications for Certificates of
No Material Effect and Certificates of Appropriateness for properties
located within a designated historic district. The document, which must
be obtained before a Regulated Permit (building, demolition, house moving,
etc.) may be issued, evidences approval by the Historic Preservation
Commission of a proposal to make a change to the exterior appearance of a
structure located in a historic district.
rehabilitationThe Commission reviews
applications and
assistancethroughthefoCommunity rehabilitation
nBlockrGrant
Program to evaluate the effects of the proposed projects on properties at.
_ least 50 years old. Modifications of activities are recommended in
instances where the proposed alterations would have a negative impact upon
_ the historic or architectural qualities of a structure.
The Commission furthers the efforts of historic preservation in the City
by making recommendations to the City Council and City commissions and
boards on preservation issues, when appropriate, by encouraging the
_ protection and enhancement of structures with historical, architectural or
cultural value, and by encouraging persons and organizations to become
involved in preservation activities.
The Iowa City Historic Preservation Commission is committed to the
implementation of a strong educational program designed to increase Iowa
City residents' awareness and sensitivity to the cultural, architectural,
and historical value of local structures, neighborhoods and districts. A
diverse and multi-purpose educational effort is envisioned by the Commis-
sion ranging from the use of cable television programs to demonstration
projects.
ACCOMPLISHMENTS IN FISCAL YEAR 1988
Submitted a
e State
Historical Society ffor ao "Facade vRenovation LProgram" for G) Grant pthe lblock to hdefined
by Washington Street, Clinton Street, Iowa Avenue and Dubuque Street. The
proposal was ultimately not chosen for funding.
Pursuant to the Historic
—. Certificate of Appropriateness vfor ona0porch naddition efor dapproved and
property located
at 533 S. Summit Street in the Summit Street Historic District.
Developed and recommended to the City Council adoption of revised
architectural guidelines and procedures for new construction, exterior
alterations, and demolitions in Iowa City historic districts. This item
is currently pending before the City Council.
Selected and posted Historic District Signs at each street entrance into
the Woodlawn and Summit Street Historic Districts.
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Recommended to City Council that the penalty for illegal demolitions be
increased to $1,000. Issue was not formally addressed by Council.
Observed National Historic Preservation Week: "Historic Preservation:
The People's Choice" by: —
a. Having the Mayor proclaim the week of May 8-14, 1988, as Historic
Preservation Week 1988 in Iowa City.
b. Co-sponsored an awards reception with the Friends of Historic
Preservation on May 11, 1988, for recognizing the preservation person
of the year. Mrs. Elizabeth Leach presented the first annual _
Margaret Nowysz Award to the Margaret Nowysz family in memory and
honor of her dedication and commitment to historic preservation in —
Iowa City. _
c. At the 1988 Historic Preservation Awards Program on May 11, 1988,
awards were presented in the following categories:
1. Residential Rehabilitation: —
• Award - Barnes -Crowley House (614 N. Johnson Street)
• Honorable Mention - 405 S. Summit Street —
412 S. Summit Street
2. Commercial Rehabilitation:
• Award - Paul -Helen Building (209 E. Washington Street) _
• Honorable Mention - 401 S. Gilbert Street
332 E. Washington Street —
3. New Construction: —
• Award - 340 E. Burlington Street
4. Preservation of Historic Architectural Resource
Award - Iowa Avenue Bridge Reconstruction
Upon unanimous resolution of the Commission, established an annual
Margaret Nowysz Award in honor and memory of Margaret Nowysz.
Met with the Executive Editor of the Iowa City Press -Citizen to discuss
the possibility of a "Preservation Corner Column" as a regular feature of
the newspaper. Column is still under consideration by the Commission.
Established a historic preservation fund to receive donations and to be
used by the Commission for educational activities and programs.
Made presentation to the Golden K Club (Kiwanis) and Sertoma Club
regarding historic preservation activities in Iowa City and showed the
film "A Sense of Place."
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Conducted joint meetings with the Planning and Zoning Commission to
discuss various strategies on the designation of the North Side
Residential Neighborhood as a local historic district.
Considered a logo for use on stationary and educational materials produced
by the Commission to promotethe goals of historic preservation in the
community. This matter is still under consideration.
ACTIVITIES PLANNED FOR FISCAL YEAR 1989
Continue to research, nominate, promote and evaluate potential local
historic districts such as the Goosetown and Northside residential areas.
Research additional project proposals for 1989 Certified Local Government
(CLG) funding to identify and preserve historic architectural resources in
the community.
Implement a historic preservation awareness program in cooperation with
public and private organizations which may include the following.
activities:
a. Develop a speakers bureau;
b. Produce brochures, pamphlets, walking tour maps and other means of
communication to inform the public about local historic districts,
preservation activities, and preservation requirements and
guidelines;
C. Prepare exhibits and a free-standing display of local historical
structures or projects;
d. Develop a tour of local historic homes and buildings; and
e. Investigate the possibility of recording and making use of the oral
histories of elderly citizens in the community.
Investigate funding and investment alternatives as well as tax abatement
incentives available to encourage the rehabilitation and restoration of
historic buildings and as an incentive for historic district formation.
Prepare for the 1989 Preservation Awards Program and for Preservation Week
activities.
Organize a homes tour to be held in conjunction with Preservation Week.
Continue to host meetings for the purpose of informing various sectors of
the community as to the intentions, purposes and functions of the Historic
Preservation Commission.
Increase liaison and cooperation with Iowa City Council, Johnson County
Board of Supervisors, Iowa City/Coralville Convention and Visitors Bureau,
Johnson County Historical Society, State Historical Society, and Friends
of Historic Preservation.
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COMMISSION MEMBERS
Douglas S. Russell, Chairperson
Steve VanderWoude, Vice Chairperson
Bonnie Sierk, Summit Street Historic District Representative
John Belton Scott, Woodlawn Historic District Representative _
Alexander C. Kern
Sue Licht -
Kyran J. Cook, Planning and Zoning Commission Representative _
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HOUSING COMMISSION
HOUSING BOARD OF APPEALS
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HOUSING COMMISSION/HOUSING APPEALS BOARD
GENERAL RESPONSIBILITIES
The Housing Commission/Housing Appeals Board consists of seven residents
of the City of Iowa City appointed by the City Council. The Commis-
sion/Board isestablished by resolution of the City Council and operates
under a set of bylaws approved by the Council. The general respon-
sibilities are to investigate, study, review, and make recommendations to
the Council on matters pertaining to housing within the City and to hear
appeals concerning interpretation and enforcement of the Housing Code, and
to approve/disapprove individual applications for Rehabilitation. In
short, the purpose of the Housing Commission/Appeals Board is to promote
clean, decent, safe housing for the residents of the City.
ACCOMPLISHMENTS IN FISCAL YEAR 1988
The Commission met 12 times in regular session. The Statement of Policies
for Section 8 and Public Housing was revised and adopted for use in July
1988. The revision incorporated the Federally mandated preferences. The
Housing Rehab Program extended eligibility guidelines to include house—
holds at 80-100% median income levels. A second amendment to the program
allows combining of the Section 312 with the Comprehensive Rehab. The
Tenants Assistance Policy was revised for the Rental Rehab Program which
includes landlord responsibilities in cases of displacement. The Commis-
sion also reviewed and approved the annual Housing Assistance Plan (HAP)
required by HUD.
Public Housing:
Projects 22-3, 22-4, and 22-5 (62 units) remain at 100% occupancy.
There have been 26 turnovers in the past year. There have been no
major problems encountered. Three of the units received siding and
25 received interior painting.
Section 8 Existin
This program consists of 473 Certificates and 193 Vouchers and
continues to provide rental assistance throughout the area. In FY88
-1 an additional 131 Vouchers were received (56 effective 8-1-87 and 75
effective 5-1-88). Occupancy for the year was 95%. The Housing
Commission acted on 367 new applications for rental assistance. All
available Certificates and Vouchers are out and eligible persons with
a priority can anticipate a four to six-month wait before assistance
will be available. Due to the additional Vouchers, two new staff
people and additional office space was added.
Housing Appeals Board:
The City Clerk received ten appeals for Housing Code violations cited
during the 1987-1988 fiscal year. In its capacity as an Appeals
Board, twenty variances were heard, thirteen variances were denied,
six variances were granted, and one variance was withdrawn this
fiscal year.
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Housing Rehabilitation:
The Housing Rehabilitation Program consists of a variety of loan
programs. In FY88 two amendments were adopted for the Housing Rehab
Program (a) extended eligibility guidelines to include households at
80-100% median income levels, and (b) allowed combining of the
Section 312 Loan Program with the Comprehensive Rehab Program to —
allow greater use of the 312 funds and make more homeowners eligible
for assistance, and allow the CDBG rehab funds to go further. In
addition to the amendments adopted, a policy was established that
would set priorities for the Housing Rehab waiting lists and a
provision was added to include residential facilities in the
Rehabilitation program. During the past fiscal year, a total of
eleven loan applications were approved: three owner -occupied, one
residential accessibility, and seven rental rehabs and two amended
rental rehab loans. This includes the first residential facility to
apply for funds.
Coordination with Committee on Community Needs (CCN):
Al Hulse continued as CCN member. The Housing Commission recommended —
to CCN that the Community Development Block Grant funding request for
Housing Rehabilitation projects be granted in the amount of _
$300,000.00 which includes the existing comprehensive housing rehab,
paint/siding, weatherization, emergency repair, residential acces-
sibility. Housing modifications for frail elderly persons was also
funded at $4,000.00.
Summary:
The Housing Commission has continued to be involved with meeting the
housing needs of the elderly by favoring the concept of accessory —
apartments. In the area of Assisted Housing, the Commission was
involved in revising the Statement of Policies and supporting the
procurement of additional units of Section 8 Existing Housing. In
the Housing Rehab Program also, the Housing Commission was involved
In supporting the amendments which would make more homeowners
eligible for assistance and also gave consideration to researching a
new housing program that would assist lower income households in the
purchase of a home.
PLANS FOR FISCAL YEAR 1989
The Housing Commission will continue to oversee the operation of the 666 _..
units of Section 8 Existing Housing and maintaining the maximum occupancy
of the 62 units of Public Housing. It is anticipated that implementation
of an Annual Contributions Contract for fifty free-standing Vouchers will
take place this fiscal year. The Commission will continue to encourage —
private participation to assist in achieving the goals of providing clean,
decent and safe housing for residents.
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COMMISSION MEMBERS
Benjamin J. Moore, Chairperson
Ruth Dawson, Vice Chairperson
Al Hulse
Bob Stadtlander
Mary Parden
Ralph Coty
Gary Watts (resigned May 1988)
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Annual Report
HUMAN RIGHTS COMMISSION
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HUMAN RIGHTS COMMISSION
HUMAN RIGHTS COMMISSION
GENERAL RESPONSIBILITIES
The Human Rights Commission is a quasi-judicial commission composed of
nine members appointed by the City Council. Each member serves a three-
year term. The Human Rights Commission is responsible for enforcing the
City's non-discrimination ordinance which prohibits discrimination in the
areas of employment, housing, public accommodations and credit. Enforce-
ment duties include investigating complaints of discrimination,
determining the merits of the allegations and in cases when discrimination
has been determined, Commissioners attempt to effectuate a disposition
that is agreeable to the complainant, the person charged and the
Commission. The Human Rights Commission is responsible for and is very
committed to the task of educating the community on human rights issues.
The Commissioners also serve in an advisory capacity to the City Council
and to do so effectively the Commissioners keep informed on civil rights
laws. Commissioners come from a variety of backgrounds, including the
fields of education, business, health care, law and the general workforce.
The Commission meets the fourth Monday of each month at 7:00 p.m. in the
Senior Center Classroom. The meeting site is accessible to the handi-
capped.
ACCOMPLISHMENTS IN FISCAL YEAR 1988:
Education and Outreach Activities
Participated in several speaking engagements before the University,
public schools and business community.
Held the fourth annual awards breakfast, at which time three awards
were given, recognizing an individual, a business, and a person
representing a service organization for their significant contribu-
tions to the field of civil rights.
Taped and televised eight shows on civil rights issues on the
Commission's cable TV show, A Civil Tongue. Topics included the
issue of apartheid in South Africa, protection of victims of AIDS
from discrimination, Hate/Violence groups and their influence in the
community, and gender/race/ethnic diversity in the Iowa City Police
Department and its effect on policing the community.
Training:
Commissioners appointed in 1986 received three hours of basic
training.
Two Commissioners attended two different conferences which included a
Federal Fair Housing Assistance Program - Community Housing Resource
Board training session and a Regional Executive Council on Civil
Rights Commissioner Training Session.
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The Civil Rights Coordinator, staff person for the City, attended the
first national EEOC-DHUD/FHAP Agency Policy Conference in Dallas,
Texas, in March of 1988, and in April of 1988 participated in the
first of two Fair Housing Conferences sponsored by the participating
agencies in the DHUD Type II component grant listed below under
"Projects."
Pro ects•
The Iowa City Human Rights Commission, along with three other civil
rights agencies in Iowa, applied for the U.S. Department of Housing
and Urban Development's Type II component of the Fair Housing -
Assistance Program. During December 1987, we were notified that the
project we submitted has been selected for funding. Our project is —
multi -faceted and includes: two Fair Housing Conferences, a Fair
Housing Mobile Unit used to promote fair housing in all 99 Iowa `
counties, and a survey which will be conducted on Iowans' attitudes _
about Fair Housing and race related concerns. The project Is
scheduled to take 18 months to complete.
During the summer of 1987, the Iowa Civil Rights Commission received
funding from the Iowa Lawyers Trust Account Program to purchase
software designed to assist those involved in civil rights enforce-
ment in analyzing cases that are being investigated. The Commission
also received funding from the same source to purchase the hardware
required to execute this software. Because the Iowa City Human
Rights Commission has a professional staff person, we received the
hardware (a MacIntosh Plus System, a MacIntosh Hard Disk, and an —
Imagewriter II Printer) and the software package as well.
Complaint Activity:
- Formal complaints filed - 15
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AREAS NUMBER
Employment 12 (79%)
Housing 1 (7%)
Public Accommodation 1 (7%)
Credit 1 (7%) i
Formal complaints closed or referred for conciliation - 15
No Probable Cause - 10 _
Probable Cause - 4
Administrative Closure - 1
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Complaint (Protected Class) Statistics
Protected Class Cases Opened
Cases Closed or
Referred for Conciliation
Basis for Filing Number Percent
Number Percent
Race 3 20
Disability 3 20
7 46
- -
Sex 6 40
Age
3 20
2 13
Sexual Orientation 1 7
2 13
-
Race & National Origin - -
1 7
Sex & Age - -
1 7
Sex & Sexual Orientation - -
1 7
PLANS FOR FISCAL YEAR 1989:
Ensure each Commissioner attends at least one
training session or civil
rights related workshop during the year.
Expedite conciliation of complaints by concluding conciliation within
eight weeks of the receipt of the investigative
report and legal opinion.
Continue to solicit and conduct speaking engagements with Iowa City
businesses and civic organizations.
Review the City's non-discrimination ordinance and recommend revisions, if
deemed necessary.
Review the City's Affirmative Action report
and make recommendations
regarding program implementation.
Explore ways of best upgrading the City's Contract
Compliance and Targeted
Small Business programs.
COMMISSION MEMBERS:
Rosalie Reed, Chairperson
Ray Haines, Vice Chairperson
Haywood Belle
Fred Mims
Lois Smithart
Anthony Haughton
Terry Powell
Harold Weilbrenner
Chia-Hsing Lu
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Annual Report
PARKS AND RECREATION
COMMISSION
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PARKS AND RECREATION COMMISSION
GENERAL RESPONSIBILITIES
The Parks and Recreation Commission recommends and reviews policies,
rules, regulations, ordinances and budgets relating to parks, playgrounds,
recreation centers and cultural functions of the city, and makes such
reports to the City Council as the Commission deems in the public
interest. The Commission also exercises broad responsibility for the
development of parks, recreation centers, playgrounds and cultural
facilities to serve the City, including the creation and appointment of
advisory groups to make studies.
ACCOMPLISHMENTS IN FISCAL YEAR 1988
Received copies of regular monthly reports from the Parks, Recreation,
Forestry and Cemetery Divisions, providing the Commission with valuable
insight into the daily operation of each division.
Received regular reports from the Iowa City Parks and Recreation Founda—
tion.
Received monthly reports from the Director on the progress of all ongoing
projects, construction, etc.
Reviewed FY89 operating budget proposals and the CIP budget, and following
a request by the finance department to reduce the property tax asking,
discussed and recommended several fee increases.
Reviewed final plans for the renovation of City Park Pool.
Discussed names for the new indoor pool and recommended retaining the
proposed name of Mercer Park Aquatic Center.
Chairman and various Commissioners attended and participated in the
cornerstone ceremony and grand opening of the Mercer Park Aquatic Center.
Recommended the purchase of an automated pool blanket for the Mercer Park
Aquatic Center.
Reviewed and approved revised swim fees, swim pass fees, and a swim punch
card system.
Recommended the expenditure of an amount not to exceed $25,000 from the
Parkland Acquisition Fund, if necessary, for the construction of the
— Harrison Street Park (ultimately, was not necessary).
Solicited possible names for the new pocket park on Harrison Street.
Reviewed possibilities and recommended it be named Harrison Hill Park.
Endorsed the location and the construction of a canoe access/boat ramp in
City Park. This is a Mayor's Youth Employment project.
Discussed problems at Brookland Park with a neighborhood group and
recommended that the staff prepare an improvement program to present to
_. the area residents.
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Accepted the donation of approximately 13 acres from the developers of the
Hunters Run Subdivision for use as parkland.
Established a committee to review all existing parks and make an assess-
ment to their location and use. Results of survey will be used as part of
the long-range planning process.
Discussed possible projects for CDBG funding and recommended the
following:
a. Make the darkroom and pottery room at the Recreation Center acces-
sible to the handicapped.
b. Construction of handicapped paths in various parks. —
C. Construct restroom in Lower City Park.
Began review of the overall policy on usage fees for non-residents. Any
changes to be incorporated into the FY90 budget.
Held annual park tour for Commissioners and City Council members. One —
council member attended. Visited areas of concern aswell as new projects
completed or in progress. Recommended the removal of the old concession
building at the City Park Pool.
PLANS FOR FISCAL YEAR 1989
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Completion of - the parkland study, making recommendations, if any, and
applying them to the long-range plan.
Improve contact with the public.
Continue activity with City Council, meet with Council during informal
session to express the issues facing the department.
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Review of the master plan of the Parks and Recreation Department with the
staff. —
Review of non-resident fees.
Elevate the proposed Parks and Recreation Complex to a reasonable level in
the planning process.
COMMISSION MEMBERS —
William J. Steinbrech, Chairperson
John Watson, Vice Chairperson
Roger Dotson
Daryl Henry -
Anne Hesse
Karen Hradek
Fran Malloy, School Board Representative
Mary A. Weideman
Craig N. Willis _
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PLANNING AND ZONING
COMMISSION
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PLANNING & ZONING COMMISSION
GENERAL RESPONSIBILITIES
To make or cause to be made surveys, studies, maps, plans or charts of the
whole or any portion of Iowa City and any land outside which, in the
opinion of the Commission, bears relation to the Comprehensive Plan. To
recommend to the City Council from time to time, amendments, supplements,
changes and modifications to the Zoning Ordinance. To make recommenda-
tions to the City Council regarding applications for approval of subdivi-
sion plats, planned development housing plans, large scale residential
plans, large scale non-residential plans, street vacations, and
annexation.
ACCOMPLISHMENTS IN FISCAL YEAR 1988
During the fiscal year there were 22 regular meetings and 22 informal
meetings, two joint meetings with the City Council to discuss development
issues, two joint Historic Preservation Commission meetings.
The Commission was represented on other governmental organizations,.
including: Historic Preservation Commission - Kyran Cook; Environmental
Concerns Committee of the Chamber of Commerce - Ken Cooper.
The following recommendations were made to the City Council by the
Commission during the period of July 1, 1987 to July 1, 1988:
Rezonings: 8 approved, 1 denied
Subdivisions:
Preliminary Plats - 13 approved, 1 denied
Final Plats - 9 approved
Large Scale Residential Developments (LSRD):
Preliminary Plans - none
Final Plans - none
Large Scale Non -Residential Developments (LSNRD):
Preliminary Plans - 3 approved
Final Plans - none
Amendments to Approved Final Plans - 1 approved
Planned Developments (OPDH):
Preliminary Pians - 1 approved
Final Plans - 1 approved
Repealed - none
Street Vacations: 4 approved, 1 denied
Public Walkway Vacations: 1 approved
Annexations: none
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Text Amendments:
Zoning Ordinance - 7 approved, 1 denied
Subdivision Code - 1 approved
Other Chapters of the Municipal Code - none
Recommendations to Coralville (in accordance with interjurisdictional
agreement):
Subdivisions: _
Preliminary Plats - 1 approved
Final Plats - none -
Recommendations to Johnson County (in accordance with Fringe Area Agree-
ment):
Rezoning - 3 approved, 1 denied
Subdivisions -
Preliminary Plats - 6 approved
Final Plats - 6 approved
Other Recommendations to City Council:
Recosubdivisions withinended onofed
thetwo-mileextraterritorial Jurisdictiondeveloment standards ofIowa City.
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• Recommended that installation of a sidewalk within Rochester Place
Subdivision which would connect the Rita Linn turnaround with First
Avenue be completed in conjunction with the development of that ~
subdivision.
•
signs on the circle portion of Cambria Court. Recommended that the City Council direct staff to install no parking
• Recommended improvements be made to Highway 1, north o
facilitate turning movements within the office and highwayfcomnercial
complexes in the area. _
• Recommended amendment to the 1983 Comprehensive Plan Update to
reclassify the land use designation of a tract known as Southwest
Estates located within the corporate limits of Iowa City, north of
Rohret Road and east to Slothower Roadfrom agricultural/rural
residential to residential at a density of 2
acre. -B dwelling units per
Recommended
added to Section IVaofuthe p1983tComprehensivesatinPlancUpdateuene ,edeveIop-
ment sequence, page 29.
Commissionfound item CZ-8720, a request submitted by John Sohm to
rezone a 1.75 acre parcel from RS, suburban district, to A-1, rural
district, and to rezone a 1.43 acre parcel from A-1 to RS to be
inconsistent with the Area 4 Fringe Area Policy. Said parcels are
located approximately two miles north of Iowa City on the east side
Of County Road F8W across from Timber Trails Subdivision, Part Two.
36 _
J5:07
6
r
• Recommended approval of item S-8728, an application made by Bill
Knabe for the extension of Weeber Street.
• Recommended approval of an amended application submitted by Plum
Grove Acres, and Company, based upon the conditional zoning agreement
signed and dated March 14, 1988, to rezone an 18.43 acre tract north
_ of Rochester Avenue and east of Hickory Trail extended from ID -RS to
RS -5.
• Recommended approval of an amendment to the 1983 Comprehensive Plan
- Update to change land use designation of an 18.43 acre parcel known
as First & Rochester, Part Three, from agricultural/rural residential
to residential at a density of 2-8 dwelling units per acre.
• Recommended that a traffic study be done of Dubuque Street between I-
80 and Park Road.
• Recommended that if the Council finds an assessment project.
inappropriate or not feasible, that an amendment to the Subdivision
- Regulations be adopted which would require the subdivider to escrow
an amount equal to the development's fair share, of the cost of
_ offering site improvements.
i
J • Recommended approval of an amendment to the 1983 Comprehensive Plan
Update to change the land use classification of property south of
Willow Creek at the intersection of Walden Road and Mormon Trek
Boulevard from residential at a density of 2-8 dwelling units per
acre to residential at a density of 8-16 dwelling units per acre.
• Recommended approval of a request submitted by Aria Kroeze for a
-" conditional use permit to allow a storage building to be placed on
the grounds of Pleasant Valley Golf Course located approximately 1.5
miles south of Iowa City.
• Recommended denial of a request submitted by the City of Iowa City
for a conditional use permit to establish a law enforcement firearms
training facility on a 5.66 acre tract located west of Iowa City
immediately north of the Iowa City landfill.
• Set a public hearing for July 7, 1988, on an amendment to the 1983
Comprehensive Plan Update to change the designation of a 7.34 acre
tract located at the northeast quadrant of the Mormon Trek Boulevard
and Benton Street intersection from residential 2-8 dwelling units
per acre to office commercial.
Recommendations to other Boards and Commissions: none
PLANS FOR FISCAL YEAR 1989
To review and recommend to the City Council the acceptability of applica-
tions submitted for rezoning, subdivisions or site development plan
approval.
To revise the Comprehensive Plan and ordinance implementing the plan.
- 37
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To coordinate and cooperate where applicable with other City commissions
and boards.
To prepare and recommend new subdivision regulations - January 12, 1989.
a. Secondary Access Policy.
b. Impact Fees and Exactions.
To prepare and recommend regulations regulating the urban environment
policies of the Comprehensive Plan.
To update the Comprehensive Plan.
Historic Districts - Incentives. '
a. Accessory Apartments.
b. Non -Conformity Regulations.
C. Bed & Breakfast Inns.
Neighborhood Commercial Zoning.
a. Definition of Neighborhood.
b. Neighborhood Medical Clinics.
C. Scale of Uses.
COMMISSION MEMBERS
Tom Scott, Chairperson
Sally Dierks, Secretary
David Clark _
Kyran Cook
Ken Cooper —
Don Hebert
Mary Ann Wallace
38
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/ -
Annual Report
RESOURCES CONSERVATION
COMMISSION
/Sa 17
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Annual Report
RESOURCES CONSERVATION
COMMISSION
/Sa 17
RESOURCES CONSERVATION COMMISSION
GENERAL RESPONSIBILITIES
The Resources Conservation Commission is to serve as an advisory body to
the City Council. The Commission shall research, review and recommend
Policies, rules, regulations, ordinances and budgets relating to matters
of energy and resource conservation. The Commission shall provide
recommendations and reports to the City Council and other City
Commissions.
ACCOMPLISHMENTS IN FISCAL YEAR 1988
Organized and held the 1987 Homeowners Energy Fair at the Sycamore Mall
with twelve local businesses participating in displaying energy -
conserving related wares.
Sponsored presentation by Public Works Director Charles Schmadeke on the
Iowa City landfill and its leachate control system.
Organized and held Energy Conservation Week in the 17 elementary schools
of the Iowa City and Coralville Community School Districts, including a
poster contest with all entries displayed at Old Capitol, Sycamore and
Eastdale Malls.
Initiated study and discussion of solid waste management strategies for
the Iowa City area:
- began review of the 1986 Stanley Consultants Waste -to -Energy feasibility
study.
- began discussions of waste reduction and recycling as management
strategies and means of energy conservation.
Completed 12 -month residential energy utilization graph published in the
Iowa City Press -Citizen.
PLANS FOR FISCAL YEAR 1989
Fill out present Commission membership from five to seven members.
Continue further study and discussion, and formulate recommendations to
the City Council of solid waste management strategies with assistance from
student interns from the University of Iowa's Graduate Program in Urban
and Regional Planning.
Review comprehensive bicycle plan for the City of Iowa City and make
recommendations regarding bicycle paths for recreation and energy conser-
vation.
Collect information for the development of an energy database for Iowa
City.
Organize and hold second Energy Conservation Week in Iowa City and
Coralville Community School Districts, including a plastics drive from
which revenues will be used to purchase a park bench made from plastics by
Polymer Products, Inc, of Iowa Falls, Iowa.
39
15417
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COMMISSION MEMBERS
John Moreland, Jr., Chairman
Jeffrey Duffy, Vice Chair
Irene Pelsang
James A. Throgmorton
William L. Wittig
40
i
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COMMISSION MEMBERS
John Moreland, Jr., Chairman
Jeffrey Duffy, Vice Chair
Irene Pelsang
James A. Throgmorton
William L. Wittig
40
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15D7 -
Annual Report
RIVERFRONT COMMISSION
..... ..... ........
0
RIVERFRONT COMMISSION
GENERAL RESPONSIBILITIES
The Iowa City Riverfront Commission is guided by the goal to protect and
preserve the Iowa River as a natural drainageway and source of water and
to make the most of the scenic potential and aesthetic values of the Iowa
River and the floodplain adjoining it. The responsibilities of the
Riverfront Commission are to "...investigate, study, review and analyze
I the riverfront needs and the meeting of such needs..." (Resolution No. 73-
148).
The Riverfront Commission consists of ten members, four of whom represent
the City of Iowa City at -large, 'three representatives are from Johnson
County and one representative is from the City of Coralville. In
addition, one representative each is selected from the University of Iowa
and from the Parks and Recreation Commission. All of the members are
appointed by the Iowa City Council and have voting privileges.
While the Riverfront Commission is an advisory body to the City Council,
the Commission has moved from the strictly informational and planning
phases of Commission duties and responsibilities and has advanced to
implementing programs, projects and activities that achieve Commission
., goals. In addition, the Riverfront Commission continues an intensified
i effort to create an awareness among all citizens of the importance of the
care and preservation of the Iowa River, its tributaries and the riverbank
itself.
ACCOMPLISHMENTS IN FISCAL YEAR 1988
Co-sponsored a City Spring Clean-up Day on April 23, 1988, with the
Greater Iowa City Area Chamber of Commerce and the University of Iowa
Service Fraternity, Alpha Phi Omega.
Incorporated the new procedures for floodplain development permits into
the Riverfront Commission brochure, Streambank Erosion Control, which sets
forth acceptable riverbank erosion control methods, costs and local
sources of streambank stabilization materials as well as permit
requirements.
Organized, promoted and held a streambank stabilization program on
February 20, 1988, to inform riverbank and creekbank property owners in
the Iowa City area about permit requirements, erosion control methods and
associated costs.
Co-sponsored a state-wide workshop, "River City, Iowa," on April 6, 1988,
in Marshalltown. More than 80 persons attended the one -day seminar on
riverfront development and preservation.
Organized and implemented Iowa River Month activities for June, 1988
-' including a) the proclamation of Iowa River Month signed by the Iowa City
Mayor, b) a library exhibit including a photographic display of the
winning Riverfront Commission photo contest entries, a listing of books on
the river and its environment, and a map of and excerpts from the Iowa
River Corridor Overlay Zone Ordinance, c) the presentation of a special
recognition award to Lon Drake for his educational and conservation
41
1507
efforts to preserve the quality of the river and its associated
tributaries, and d) an awards ceremony held at the June 14, 1988, Council
meeting to publicly honor Drake and the photo contest winners. —
Reviewed and forwarded recommendations to Council on development
proposals, such as subdivisions, fill situations and large scale non-
residential developments, for properties located within the 100 year
floodplain along the Iowa River in Johnson County.
Successfully co-sponsored a request with the Iowa City Parks and
Recreation Commission on behalf of the Mayor's Youth Employment Program
for 1988 Iowa Department of Natural Resources funding for a boat dock and
ramp which were constructed in Lower City Park.
Continued a Committee study for implementing a trail system along the Iowa
River. The Committee was charged with the responsibility of determining
the potential and the problems of implementing a phased trail acquisitio_
construction and beautification project from the Coralville Resern,
voir n,
Sturgis Ferry Park.
to
Continued investigation for fishing access and parking availability in the —
Burlington Street Dam area and the Highway 6 area near the mouth of
Ralston Creek.
ACTIVITIES PLANNED FOR FISCAL YEAR 1989 —
Encourage river corridor and trail system acquisition and development by
facilitating private -public and interjurisdictional cooperation, and
designating riverfront areas, which may prove of natural, recreational and
scenic value and beneficial to open space preservation. Actively seek
federal, state, county, city and private funding sources to implement
river corridor plans.
Advocate erosion control through a) distributing information on funding y
sources and methods to deal with urban streambank erosion, b) encouraging
riverbank property owners to institute effective, cooperative riverbank
erosion control measures, and c) coordinating a sidewalk to riprap -
exchange program. Host an informational streambank stabilization program
for river and creekbank property owners in the Iowa City area.
Organize activities for June 1989 Iowa River Month and Safe Boating Week.
Encourage cooperative agreements among the jurisdictions along the Iowa
River in Johnson County to enhance the river and shoreline through clean-
up projects and vista beautification efforts.
Continue educational and public awareness activities which stress the
protection of the Iowa River and its environs as well as the scenic and
aesthetic potential of the river.
Continue fund-raising activities to support Riverfront Commission. public —
education and riverfront development projects.
42
�'.4p7 -
— Continue review and recommendations for amendments to the River Corridor
Overlay Ione Ordinance; in particular, address 1) the definition of the
30' setback requirement and 2) the prerogative of the City Building
Official to waive screening requirements.
Promote a cooperative agreement with the City, University of Iowa and the
Iowa Department of Transportation to construct a wide sidewalk on the west
side of the Iowa River between Iowa Avenue and Burlington Street.
Promote City purchase of the 11 S. Johnson property, which is located in
the floodway on Ralston Creek, allowing continued life estate for current
elderly resident, with eventual implementation of plans to convert and
beautify the area as public open space.
43
1507
Work to ensure increased, improved and safe public access to the Iowa
River in Iowa City in order to promote passive recreational activities on
the river such as fishing and canoeing. In particular, improve fishing
_
and emergency access to the Iowa River in the Harrison Street area.
,.j
Co-sponsor applications for 1989 Community Development Block Grant monies
to fund riverfront improvement projects.
Continue a liaison role with the Johnson County Environmental Coalition.
Secure speakers as well as written and visual materials for Riverfront
Commission meetings to better inform Commission members concerning topics
and issues under their purview.
Review and make recommendations on applications for proposed development
in the Iowa River Corridor within Johnson County.
Continue an informal study of other communities' riverfront improvements,
".
organizational support and funding sources.
Investigate regional approaches and legislation for river corridor
preservation.
Investigate funding sources for riverbank stabilization projects.
Study and seek resolution to safety problems occurring on the Iowa River
between the Coralville Reservoir Dam and the Coralville Milldam.
Seek City correction of streambank erosion on private property affected by
i
City culvert reconstruction on Ralston Creek.
Pursue repayment of $200,000 CDBG funds, which were "borrowed" to finance
an urban renewal buyout in the 1970s. The funds should be used for
riverfront preservation and development in Iowa City.
Investigate establishing a riverfront wilderness park in the Peninsula
Area of Iowa City.
_
Continue study and action on environmental concerns as expressed by the
Urban Environment Ad Hoc Committee.
— Continue review and recommendations for amendments to the River Corridor
Overlay Ione Ordinance; in particular, address 1) the definition of the
30' setback requirement and 2) the prerogative of the City Building
Official to waive screening requirements.
Promote a cooperative agreement with the City, University of Iowa and the
Iowa Department of Transportation to construct a wide sidewalk on the west
side of the Iowa River between Iowa Avenue and Burlington Street.
Promote City purchase of the 11 S. Johnson property, which is located in
the floodway on Ralston Creek, allowing continued life estate for current
elderly resident, with eventual implementation of plans to convert and
beautify the area as public open space.
43
1507
COM
Erol Apaydin, City of Coralville Representative
Roger Bruner, City of Iowa City Representative
Susan Buckley, Johnson County Representative
Loren Horton, City of Iowa City Representative
Karen Hradek, Parks & Recreation Commission Representative
Douglas Jones, City of Iowa City Representative
Laura Lovell, Chairperson, City of Iowa City Representative
William O'Brien, Johnson County Representative
Allen Stroh, University of Iowa Representative
Robert Wachal, Vice -Chairperson, Johnson County Representative
44
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SENIOR CENTER COMMISSION
GENERAL RESPONSIBILITIES
The Senior Center Commission was established by the City Council and is
composed of nine members, six appointed by the City Council and three by
the Johnson County Board of Supervisors. The following duties and powers
are assigned to the Commission: to serve in an advisory role to the City
Council with regard to the needs of the Senior Center; to make
recommendations with regard to policies and programs of the Senior Center;
— to join staff and other interested persons in seeking adequate financial
resources for the operation of the Senior Center; to encourage full
financial participation by senior citizens in the programs of the Senior
Center; to ensure that the Senior Center is effectively integrated into
the community and cooperates with organizations with common goals in
meeting the needs of senior citizens; to serve in an advocacy role with
regard to the needs of senior citizens in Iowa City; and to assist the
City Manager in the evaluation of personnel.
ACCOMPLISHMENTS IN FISCAL YEAR 1988
- Supervised the operation of the facility for which 4,616 people received
complimentary senior center cards; for which 3,605 people have received
parking stickers; to which over 77,000 visits were made and which provided
_ the elderly with a choice of 160 classes, 1902 services and 797 special
events.
Were involved in bringing the Senior Center to the County through the
— publication of a monthly newspaper distributed to 5,300 households and
through the efforts of Commission, Council of Elders and staff in visiting
- civic groups, classes and clubs.
Supported the efforts of 54 volunteers to run a shop selling the crafts
made by 183 elderly consignors. The shop grossed $10,791.30.
Provided opportunities for over 251 people to volunteer as teachers,
clerks, hosts/guides, librarians, reporters, bookkeepers, etc. resulting
i
in over 19,120 hours of labor by older people for older people.
Evaluated monthly the effectiveness of the newly created staff position of
_ Volunteer Specialist.
Supported the newly created staff position of Volunteer Specialist as
proof through increased volunteer participation and use of the Center
became evident.
i
Supported the coordination of services for the elderly through the
Organization of Service Providers. Supported the outreach efforts of
service providers through the Senior Center POST. Supported the efforts
of service providers to meet the needs of the elderly by staff
facilitation of new programs such as the "Taking Control" personal growth
series, and the nursing home placement program, the semi-annual health
screening, the elder abuse workshop and the service providers directory.
Encouraged the involvement of the University at the Senior Center as a
means of teaching about the aging process and as a vehicle to serve the —
elderly through support of research projects, practicum student
placements, tours, speaking engagements and workshops.
Supported the Council of Elders in their efforts to encourage greater
participation through their outreach, publicity and volunteer committees;
through leadership training, Older American Day festivities, dances and
other social and recreational activities.
Provided opportunities for planners, social service providers and staff to
better serve the elderly by encouraging collection of data on usage of
services and activities at the Senior Center, by collecting data on usage
through monthly reports, through our rural outreach survey, and through
staff assistance to agencies such as Lutheran Social Services to create
the peer counseling program. _
Provided opportunities for older people to grow intellectually through --
programs such as the seven part series on the Constitution, Poetry, Youth
and Aging class and the monthly meet the artist reception. —
Assisted staff in the development and presentation of the Senior Center
budget.
Reported to funding bodies on Senior Center needs including staff.
Provided an ongoing forum for seniors to share concerns and interests —
regarding the use of the Senior Center.
Were involved in an ongoing process of developing policies and procedures _
for operation of the Senior Center including the formation of the five
year goal committee.
Reviewed and accepted space applications for the Senior Center. -
PLANS FOR FISCAL YEAR 1989 —
Continue to support outreach efforts of the Senior Center through the —
publication of the Senior Center POST. _
Continue to encourage the growth of the Eldercraft Shop as a service to
senior craftspeople and to the community.
Continue to support the efforts of the Council of Elders and Organization
of Service Providers to serve the elderly of Johnson County through the
Senior Center. _
Continue to provide an ongoing forum for seniors to share concerns and
interests regarding use of the Senior Center.
Continue to be involved in the ongoing process of developing policies and
procedures for the operation of the Senior Center.
Continue to accept applications for use of space at the Senior Center.
46
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Assist staff in the development and presentation of the Fiscal Year 1990
Budget.
Continue to advocate for additional staff and resources to better meet the
needs of Johnson County elderly.
Develop ongoing strategies for carrying out the plans for FY89.
Continue to evaluate monthly programs, services and activities.
COMMIS U M MB RS
Geri Hall, Chairperson
Jean Hood, Vice -Chairperson
*Ruth Wagner, Secretary
John W. Bock
*Geraldine Busse
Lorraine Dorfman
Emmett Evans
*Dorothy Fiala
O.J. 'Bud* Gode
*Appointed by Johnson County Board of Supervisors
47
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—I
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Assist staff in the development and presentation of the Fiscal Year 1990
Budget.
Continue to advocate for additional staff and resources to better meet the
needs of Johnson County elderly.
Develop ongoing strategies for carrying out the plans for FY89.
Continue to evaluate monthly programs, services and activities.
COMMIS U M MB RS
Geri Hall, Chairperson
Jean Hood, Vice -Chairperson
*Ruth Wagner, Secretary
John W. Bock
*Geraldine Busse
Lorraine Dorfman
Emmett Evans
*Dorothy Fiala
O.J. 'Bud* Gode
*Appointed by Johnson County Board of Supervisors
47
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City of Iowa City
MEMORANDUM
Date: September 29, 1988
To: City C cil
From: Mayor
Re: Goal Setting Session - October 11, 1988
The goal setting session has been scheduled for Tuesday, October 11 at
4:30 PM at the Highlander Inn. The meeting will begin promptly at 4:30
and dinner will be served at approximately 7:00.
Attached for your information is a proposed agenda. This is intended to
provide us with some general guidance concerning issues that we may wish
to discuss. It is not intended to be complete and if there are matters
that individual Councilmembers would wish to raise, time will be afforded
to each of us during this session.
If you do have any items which you would wish to add, in particular those
that may need some additional staff work, please contact Steve as soon as
possible.
tp3-2
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October 11, 1988
COUNCIL GOAL SETTING SESSION
I. Do we wish to pursue developer impact fees for subdivision develop-
ment?
a. What are the consequences of this policy change?
b. Are there any opinions as to how and/or what form the developer
fees should take?
2. Do we wish to undertake a review of environmental regulations?
This matter and the developer fees would/could be undertaken at a
time that we are considering the comprehensive plan and an amended
subdivision control ordinance. What could be the impact of all of
these upcoming decisions?
3. What other planning and development issues/policies do we wish to
address?
4. Review and comment on the City Manager's goal statement.
S. What policies, program initiatives (formerly Dubuque Street improve-
ments) need to be considered with the delay in development of the
Idyllwild area?
6. Review economic development policy position.
i
7. Issues pending:
a. Update on construction of a new animal shelter.
b. Discussion with the County with respect to their requirement to
develop a plan for E-911 services and a possible joint com-
munication facility.
C. The likely closure of the landfill, planning studies and the
need to secure alternate disposal techniques and the likely
significant increase in the cost of residential waste pickup to
meet these state requirements.
d. Plan for improvements to Civic Center offices.
e. Financing and policy changes if the CDBG program is eliminated
by Congress (subject to presidential politics), particularly do
we wish to consider a locally funded housing assistance (CDBG)
policy.
j f. The EPA intends to play an expanded role in water quality
standards (now that they have attended to sewer standards).
g. Prepare development proposal, and seek Council approval for a
final downtown urban renewal parcel.
h. Downtown market analysis.
I
3
i. Maiden Lane plan of development (use of site specific plans).
Discuss desire to continue this type of planning effort.
J. Miller/Orchard Neighborhood improvements (park, storm and
sanitary sewers, etc.).
k. Plan for a development scheme with respect to a new regional
park on the south treatment plant site.
1. Street projects - First Avenue extended, Scott Boulevard
extended, Highway 1 North.
m. Neighborhood sewer construction scheduled to begin in 1989.
n. Tax sale - BDI property - policy position.
o. Sesquicentennial celebration?
p. Major bridge projects - Benton, Melrose and Summit.
CITY MANAGER'S GOAL STATEMENT
1988-8g
1. The City will continue a property tax based financing program for
City operations. There is not now interest in an effort for sales
and/or income tax financing policies and the voter approval
necessary. Other revenue sources will be constantly monitored;
however, the restrictive state laws will likely prohibit any signifi-
cant accomplishements.
2. The City will endeavor to maintain the service package and cost
(inflation adjusted) at or near the current level. This does not
rule out selective increases in City services; however, they must be
measured against the long-term financial capability of the City.
Also selected services, particularly capital projects, may be
adjusted up or down, depending upon the availability of state and
federal aid.
3. Every effort will be undertaken to maintain and strengthen the
overall financial position of the city government, including main-
tenance of a AAA bond rating, improved fund balances, and continued
effort at multi-year budgeting and financial planning, and pursuit of
Policies leading to the continued recognition of our financial
planning.
4. The City will attempt wherever practical to avoid mid -year budget
decisions, that is those that are out of sequence with the annual
budget review process. Every effort will be undertaken to maintain
the integrity of the overall three-year financial plan.
5. The City will constantly review its regulatory authority and the
implications of that authority on overall City programs and the
community. Overall restrictive ordinances that may affect economic
development activities will receive particular attention as well as
those ordinances which maintain and improve the general quality of
our neighborhoods.
6. Capital improvement projects will be oriented toward the general
maintenance activities (streets, sewers, etc.) and those capital
projects that encourage and support our growth and development.
7. A constant review of City operations will be undertaken to create and
implement new internal efficiencies.
8. Performance based compensation, budgeting, and program evaluation
systems will be pursued and implemented wherever practical.
/;
CITY OFIOWA CITY
NOTICE
GOAL SETTING SESSION
OF THE
CITY COUNCIL
OF
IOWA CITY, IOWA
October 11, 1988
4:30 P.M.
Highlander Inn
Gold Room
A list of topics to be discussed will
be available at the meeting.
CIVIC CENTER • 110 FAST W,ASIIINGTON STREET • IOWA CITY. IOWA S2240 • (119) ISM1•S0011
150 P
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City of Iowa City
MEMORANDUM
Date: September 30, 1988
To: City Council Members
From: Susan M. Horowitz
Re: Status of Solid Waste Disposal System, Regional Study
It is my intention to keep you aware of what is happening with the East
Central Iowa Council of Governments response to helping all its Jurisdic-
tions comply with the Groundwater Protection Act of 1987. At a minimum I
hope to route to you articles dealing with 1) source waste reduction, 2)
recycling and waste recovery, 3) waste to energy; incineration, 4) waste
volume reduction; incineration, and 5) ash disposa. These are the ranked
priorities called for in ONR's August 1988 guidelines.
In August ECICOG formed a Technical Advisory Committee (Solid Waste TAC)
and designated one voting member for each sanitary landfill jurisdiction
be on this committee; others will be advisory, non-voting members. I am
the ECICOG Board of Directors liaison, Chuck Schmadeke is the Vice Chair,
and Dave Hogan of Cedar Rapids is the Chair. Counties participating are
Jones, Benton, Iowa, Linn and Tama, plus the cities of Cedar Rapids and
Iowa City. Washington County, an ECICOG member is currently not partici-
pating with this effort, however, Tama County, not an ECICOG member is.
The request for proposal (RFP) about how to achieve a regional (and/or
subregional) system went out to 19 firms September 19. The deadline for
their submittal to ECICOG/TAC is October 17. These proposals must address
the five priorities I mentioned in the first paragraph. The TAC will
recommend suitable proposals for ECICOG's final decision. The contract,
which is worth around $60,000 will be funded from our landfill finances.
Remember, this is just a study. But within DNR's guidelines we are
following a timetable. Iowa City has responded to DNR's October 1, 1988
deadline to submit a Letter of Intent to Prepare a Regional Plan as have
other members of ECICOG.
If you need information about any aspect of this whole process, ask me or
Chuck. If we don't have the answer we will either find out or help you
find an answer. I will always have ECICOG and TAC minutes if you wish to
see them but since they reach me a month late I've decided to spare you
another item to read unless otherwise requested.
tp5-2
1569
N
/THE GAZETTE/CEDAR RAPIDS, IOWA STATE EDITION • 50 CENTS t
Trashsolution
"You
need a product that will
offered by ADM
be degradable under all condi-
tt0rtr and we thinkemat ePolyclean
often such an alternative. •We aro
.,We m
making production runs on those
By George C. Ford
products right now, and we hope
Gueft a"twt n"www wnor '
to go to the major bottlers with
DES MOINES — Americans throw away 266
them shortly."
billion pounds of garbage annually — nearly one.Andreas
said ADN willnot
third of It plastic products that last for centuries In
produce the degradable products,
landfills or the world's oceans.
preferring to sell Polycle.an in
But that environmental nightmare may be at an
muter batch pellets to producers
end thanks to a new product from Archer Daniels
of plastic products. He said bags
Midland — a plastic made with cornstarch that
are already being produced using
disintegrates In a matter of months or years rather
Polyclean and no special tooling is
than centuries.
required by the manufacturers.
The breakthrough was described Wednesday by
Andreas said ADM has poured
Martin Andreas, vice president of ADM and
president of ADM Com Sweeteners In Cedar
a "significant amount" of capital
into
Rapids, speaking atAhe Iowa Biotechnology Sym-
new starch drying, handling
and packaging equipment at Its
posium here. He said the new product, called
plant in Clinton.
Polyclean, holds great promise for the environment
'This In a very special starch. It
and the nation's corn growers.
'Polyclean
has to be dried down to a very low
Is a new technology made from a
moisture level — lower than
special cornstarch," said Andreas. '
"When
starch that we would sell to. a
mixed with polyethylene or polystyrene, It
F:Fcr..H:ka:," said Andreas. .
creates a new kind of plastic that
No special variety of corn Is
_ will degrade above ground, in the
required to make this starch; The
soil or in the water in six to 24'sseessig
corn wet milling Industry In the
months. Instead of a plastic sack
United States makes enonnous
or milk bottle taking 400 years to
amounts of stamp
degrade and break down, we can
"1'm sure a lot of companies
now shorten the process.
will want to get N on this new
- "Products containing Polyclean
opportunity."
degrade Into a fine powder resi-
Andreas said ADM hopes to
due.... We don't believe there
upture about 5 percent to 10
will be any adverse Impact on the
percent of the.annual 50 billion
• environment or any leaching Into •
pound disposable plastic products
the water table."
Industry.
The one drawback to Poiyclean
Is that it adds about 10 percent to
"if we can get that kind of
the cost, of producing a plastic
product. -
penetration, we would have a
booming business,"he said.
Andreas said the rate of break.
"1 really can't predict how that
down can be varied depending on
will translate In terms of bushels
the amount of cornstarch used In
of corn. But 1 do know that them
the fdrmuhtiob of Polyclean.
Is more appeal to the public in
"We are presently investigating
this product than we experienced'
the use of Polyclean In such
with ethanol or high fructose Corn
products as the six-pack rings for
syrup.
soda pop and beer cans, Stym-
"Unlike ethanol which you
foam fast food containers, shrink
might use In the gas tank of, your
wrap used In packaging products
car or high fructose syrup which
and stretch wrap used for palletiz-
is found In your can of soda pop,
Ing manufactured goods," said
you likely drink milk or use
Andreas.
plastic garbage bags. This will hit
"A total of 14 states already
closer to home for many Amari. -
require that soda pop rings must
cana."
be 'photo (sunlight) degradable;
but that doesn't help U It should
'land under the comer of a shed. It
will still be there 400 years from
now.
/6-09
THE NEW YORK VMES, SUNDAY. SEPTEMBER A IM
WHAT'S NEW IN RECYCLED PLASTICS/ By Gordon Graff
Finding Ways to Turn Trash Into Cash
From Bowes to Bathtubs — Sinks and Showers, Too
Tm MNnb,tat pkn,
�w�/IbVv pp..M mlpeu Mn
_
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yhueg0.M UVd 1pp =ab
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Inm npyckdpWlk tnll.a /
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nW � vm �� u IeeYW �
bpW. YIO en t.Gla WI Uk tl� •
pnpof mm�W Ila!eWlk� be
Nel dpuelry npWleG mfmE mf 1
wkn R t Impv..ltl y _.� A . ��
Inm eNIWy. 11 HII .M M u.n
euEIIW Val u JI. mmnl ro
npelWryp-gnn NGrud Gm
Swim b Ner Yost Ury, M hell
u m Ne tltMlw.Fx snt P
ucu Vn UPnm .IPE
• w..mt a PET, XDPE a ny
wnY Doak nmuln<n N mm b
Vuu_AimP moY.l of . mnt
G.Mw Gro(( 4 a mm Y.ti I�
nNp�p VNI.e.
15a
:.:Collecting Recyclables
:f For Profits and Grades
en usd.N w4 wmpn w0 dmn IWLY,emwRrY MlYlle Yemu
ert mvbeMD rtcyulNL IIIc Ger tVl Iminme N Golumd4 011b,
enl Elalrk ConDenY, lar Nuance, MewwgW WyeerW D4nla
4 boY W at uan fa reuYTlnO wLl• rttyel W 4 under ny.
ner41L D4aIIn Naubmnplka and ••In NeIYW;•henY,"Metier•
Ilkely wn4e�rtqullryolyylullu4 mYeNal4 aaelvelM Det"II MII
"" bM !wP of ltta N Nr b bl bdo�IN Mmlaerwrola
amu Nduury, pn�dk4MWled W. 41ecye4Ek' •
:Making Garbage `Disappear Like Magic'
/sag
City of Iowa City
MEMORANDUM
Date: September 28, 1988
To: File
From: City Manager
Re: Benton Street Bridge
As an update, the information prepared by the consultants documenting the struc-
tural integrity of the Benton Street bridge has been forwarded to the President's
Council on Historic Preservation. This Council is located in Washington, D.C.,
and will review the reports submitted. We have been advised by Washington staff
of the Council; that it should take from two to four weeks for them to review the
information. They indicate they will look upon the data and in particular the
position of the State Historic Preservation Office concerning this matter. To the
best of our knowledge, the State Historic Preservation Office indicates• they will
support the findings of the consultant, that is, the bridge must be replaced.
With this information the President's Council will forward their recommendation to
the Federal Highway Administration (FNMA). Assuming they concur with all
findings, the FHWA will notify the State Department of Transportation. IDOT will
then contact the City and a memorandum of understanding will need to be developed
which indicates some means by which we will recognize and/or designate the Benton
Street bridge and its historical significance. Details of that recognition,
assuming that the bridge is to be removed and replaced with a new structure, will
be decided by IDOT officials and representatives of the City. I have indicated to
City staff that any reasonable recognition effort will receive my support and
recommendation to the City Council. It is difficult to say whether the Ashton
family will accept this'and continue to pursue their desire to have the bridge
remain and possibly continue to hold up our funding. IDOT has indicated that the
meeting concerning the recognition can occur immediately upon their notification
by the Federal Highway Administration. of course, immediately may mean several
months.
All in all, it appears that we have made some progress and while we have informed
all officials that we were hoping to bid the project in the next month or two, it
appears unlikely.
cc: City Council
Pat Grady, Chamber of Commerce
Roy Neuman, Chamber Committee
bj/pc2
City of Iowa City
MEMORANDUM
DATE: September 27, 1988
TO: City Council
FROM: City Manager
RE: Pending Development Issues
1. A request submitted by the Iowa City Press -Citizen to rezone an
18.70 acre tract located south of I-80 and east of Highway 1 North.
(45 -day limitation period: October 21, 1988.)
2. A request submitted by Dr. Jack Moyers to vacate Loos Street, an
unimproved city street extending between Black Springs Circle and
Rocky Shore Drive.
City of Iowa City
MEMORANDUM
Date: September 28, 1988
To: Chief of Police
From: City Manager
Re: Community Relations Officer Program
We are about to undertake a major new initiative within the Police
Department, that being the proposed Community Relations Officer program.
The success of this effort will initially involve our cooperation with the
local public and parochial schools. The school liaison program component
of our Community Relations .Officer effort could become an important
springboard for many other poTice community relations efforts and there-
fore, our attention to developing cooperative relationships will be
particularly critical.
The following represents a.general.outline of a Police Community Relations .
Officer Program as I see it. The outline is not complete. As the program
evolves it can be amended to meet our particular community's needs. Also,
please note that the activities I have outlined are rather ambitious,
however, I wanted to take this opportunity to outline for you what I
believe to be the long-term program initiatives that will likely need our
attention.
1. Drug Abuse Awareness Education (DARE Program).
As you are aware this program is intended to provide an opportunity
to make students aware of the problems associated with drug abuse.
We have tentatively scheduled to have the Community Relations officer
attend the DARE instructor training program in March 1989. The drug
intervention policy recently approved would seem to fit more than
satisfactorily with our DARE program effort. I understand that the
DARE program is geared to younger students, 5th, 6th and 7th grade.
2
2. Officer Friendly Program.
While serving in another community the Officer Friendly Program which
was originally launched by the Sears Roebuck Foundation, provided an
opportunity for students in K-3 to meet and learn of their responsi-
bilities as young citizens as well as understanding the duties of a
police officer. I recently contacted the Sears Roebuck Foundation to
secure their program materials. The program is intended to establish
rapport among students, teachers, parents, and a uniformed police
officer. Periodic visits by the Community Relations Officer
(Officer. Friendly) and special instruction programs are offered.
Students learn about their rights and responsibilities as citizens
and are encouraged to form positive attitudes toward their own
welfare as well as the welfare of others. Also, supporting positive
attitudes toward law enforcement by informing students of the many
services that police officers provide to the community. As soon as
the information is made available to me I will forward it to your
attention.
3. Neighbors on Watch (NOW).
This program could be initiated, particularly in the summer months,
when school is not in session, and allow the police to become
involved with our neighborhoods and other organized community groups.
The concept of the program is nothing new and simply involves
neighbors getting to know each other and working together in their
neighborhoods as a group to practice crime prevention techniques.
Neighbors watching other neighbors' property during vacation, during
working day and any other absence can be helpful to our officers who
patrol neighborhoods on a regular basis. Generally speaking, the
program is developed by holding a black meeting to discuss the
concept and developing a plan. The specifics can be developed as we
pursue improved contacts with our neighborhoods.
KI
4. Crime Prevention
The Community Relations Officer could also initiate a variety of
crime prevention programs to increase public awareness of their role
in addressing this issue. Conducting public education programs on
crime prevention, establishing rapport with the community through
neighborhood watch, educating other members of the department
concerning the impact and importance of crime prevention, and
developing expertise in the area of crime prevention concerning home
security are efforts that I believe worthy of undertaking. I suspect
that as an. off -shoot of crime prevention it.is likely that at some
time in the future we will need to undertake .a formal crime analysis
operation with the department. 'Evaluating crime patterns and
instituting prevention programs related to specific crimes can only
be undertaken through .the review and analysis of our information
systems. Hopefully, crime prevention would become a formal component
of the police department operation.
As we proceed to select the individual to serve in this capacity, specific
details as well as other program initiatives will likely be necessary.
CM/sp
cc: City Council
Ken Stock
1.J1;?-
9
I
City of Iowa City
MEMORANDUM
Date: September 29, 1988
To: City Council
From: City Manager
Re: Old Landfill at Mesquakie Park
We were recently notified by the U.S. EPA that they had received an
anonymous telephone call explaining to them that heavy metals were
leaching out of the old landfill into the river. The EPA has chosen to
undertake a follow-up process with respect to this anonymous complaint and
will be installing 11 monitoring wells in the old landfill area.
The landfill was closed in approximately 1972 and it is difficult, if not
impossible, to predict what the EPA may discover, if anything. It is even
more difficult to determine if some remedial action may be necessary, but
I can speak with some certainty, that the local government will likely
have to pay.
Until the extensive study work is completed, we can only sit back and
wait. I expect news media will learn of this before too long.
I will keep you advised.
bj/pc2
9
1
CITYOF IOWA CITY
September 27, 1988
Ms. Mary Neuhauser
914 Highwood
Iowa City, Iowa 52246
Dear Mary:
I thought you would. be interested in the attached correspondence from the
DNR concerning the disposal.of infectious waste. As you are aware, the
University 'is actively pursuing a new incinerator to satisfy the DNR
requirements with respect to preparing hospital waste for disposal. As we
understand the attached directive, nursing facilities, doctors' offices,
and other health care operations are subject to the same disposal require-
ments. In our conversations with the University, they.appeared reluctant
to proceed with the purchase of mechanical equipment to dispose of needles
and other metal, surgical instruments that are disposed of at the landfill.
Additionally, we, as a city government, are not in a position to be able
to identify and bury separately these materials due to the design and
quite frankly the significant additional operating cost that we would
incur. The University appears to be anxious to conclude their incinerator
project and accordingly be able to dispose of their waste in a means that
would not require any special treatment other than crushing the ash.
In our conversations with them, they seem to indicate that while they were
interested in satisfying their particular needs there was no interest in
possibly satisfying the need of other medical facilities. It is my
understanding that in the medical profession, the use of disposal instru-
ments is very popular and the sterilization techniques formerly used are
no longer undertaken by the physicians in the routine operations of their
offices.
The purpose of this letter is to suggest to you that it would appear to be
of significant public benefit that the incinerator be utilized for the
disposal of all such medical waste and thereby serve as the focal point
for properly handling all medical waste. Following incineration, it can
be easily disposed of at the landfill. We sense the University is not
particularly interested in such an arrangement with the private sector;
however, it would seem to make a great deal of sense that if significant
public funds are to be directed toward the construction of the inciner-
ator, that it could be utilized to satisfy a far greater problem, the
waste of other medical facilities.
CIVIC CENTER 0 410 EAST WASHINGTON STREET • IOWA CITY. IOWA S2240 • (119( 1S6 -S000
15111-
Ms. Mary Neuhauser
September 27, 1988
Page 2
I bring this matter to your attention in order that the legislature, if it
is necessary, could take whatever action is appropriate. Additionally, in
our dealings with the DNR they will, rather matter of factly, direct us to
undertake disposal techniques and other matters that we simply are not
equipped to handle at this time. Not only due to the unique nature of the
waste, but as you are aware, we are required to develop regional disposal
plans. If we are to devote our energies to the regional planning process
and minimize the number of landfills to satisfy one state mandate, it is
difficult to devote resources to handling the unique technological
requirements of a certain component of our economy and simultaneously plan
new disposal techniques. My primary concern is that as we develop
techniques, there is no telling what new requirement in new disposal
techniques the DNR may direct us and in effect render our earlier planning
efforts as a mere waste of time.
If you have any additional questions or concerns, please let me know.
Sincerely yours,
/Stephen J. Atkins
City Manager_
cc: City Council'
Chuck Schmadeke
bj/pc2
/SW
STATE OF
I A
TERRY E. BRANSTAD.O V(XWA DEPARTMENT OF NATURAL RESOURCES
LARRY J. WILSON. 0..CCTGP
August 5, 1988
Hospitals, Health Care Facilities, and Landfill Operators
I am writing this open letter to generators of infectious waste, as well as
landfill operators that may accept this waste, so that the department's
requirements for land disposal of infectious wastes are clear. The department
has rules that require special handling of infectious wastes that are to be
landfilled. Recently it became apparent that infectious wastes are not.always
disposed of following those special handling procedures.
Infectious .waste is considered a toxic and hazardous waste. Toxic and
hazardous waste is defined in chapter 567-100.3(2) and 567-102.14 prohibit. the
disposal of toxic and .hazardous waste without authorization. The special
waste authorization contains specific instructions for the safe 'disposal of
the waste. The rules describe the procedure for obtaining a special waste i
authorization from the department..
i
The following conditions must be met concerning infectious wastes:
1. All infectious waste shall be treated to render it noninfectious by j
killing the pathogens that are present. Steam sterilization and
iincineration are the most common techniques used.
i
Z: -Sharpe, sucb-as neadler_ aodrsyringee:<wY'b""ground"`up or.-Uuiiad
,�eparauly at"the=landfill-io;-thatriMy;posa�no'rlusfrd. �
3. Body parts must be rendered non -recognizable.
4. Liquids may not be disposed in the landfill.
5. If the treatment process used to disinfect the waste does not produce
obvious changes, some method of distinguishing the treated waste must be
used after treatment, such as the use of colored coded bags.
i
6. No RCRA hazardous wastes may be disposed of in the landfill.
In addition to the above conditions, we recommend that the generator maintain
an infectious waste management plan. The federal EPA "Draft Manual for
Infectious Waste Management, May 1986" provide excellent guidance for
infectious waste management. An infectious waste management plan should
address segregation of the infectious waste stream, handling of the infectious
waste, packaging and transport, treatment technique, alternative arrangements,
and disposal methods. All wastes should be contained in leak proof containers
and transported to the landfill without spillage from the vehicle.
(over)
I would request that you review your operations to establish that your waste
is being handled in accordance with our rules. The person on my staff who
handles special waste authorizations is Jim Thayer (515-281-3426). If you
have any questions you may contact me at 515-282-4968 or Jim.
Sincerely,,
MORRIS L. PRESTON, P.E.
SUPERVISOR
SOLID WASTE SECTION
MP:am-M215-AEM.07
September 27, 1988
Mr. Gary L. Haymond
Honohan, Epley, Haymond & Braddock
330 E. Court St.
Iowa City, Iowa 52240
Dear Gary:
CITY OF IOWA CITY
The City of Iowa City is currently in the process of developing, as required by
state law, a solid waste plan. Our planning process involves our participation
with other communities through the Eastern Iowa Council of Governments. At
this time, we do not have formal arrangements with other communities, other
than Johnson County, to utilize the City's landfill:
As I understand the issue, Washington County, a member of the ECICOG, has
chosen not to participate in the regional study and therefore, it is difficult
to recommend formal, long-term agreements with communities, when the county
government chooses not to participate in the regional plan. It is my judgment
that the best we will be able to offer is a short-term arrangement whereby the
City of Kalona, through its 'private- hauler, would-be 'permitted to continue.
utilizing the Iowa City landfill. Hopefully, alternate resources will be
identified, but I encourage you and representatives of the Kalona city govern-
ment to contact Washington County and other area governments to determine how
best to meet your future landfill needs. This is not to say for example that
the communities in northern Washington County may not be afforded an oppor-
tunity to participate in the study and ultimately become a member of some type
of regional commitment for landfills. However, with the lack of interest by
the Washington County Board of Supervisors, the short-term arrangements appear
to be in the best interest of the City of Iowa City and those communities
actively participating in the regional planning process.
A letter will be forwarded to you for presentation to the Kalona city govern-
ment which outlines the basic conditions under which the City of Kalona may
continue to utilize the Iowa City landfill.
Sincerely yours,
Stephen?ne
C'J'
City Ma
cc: City Council
Chuck Schmadeke
Rosemary Vitosh
bj/pc2
CIVIC CENTER • 410 EAST WASHINGTON STREET • IOWA CITY, IOWA SI740 • (119) )S6.S000
15
i
City of Iowa City
MEMORANDUM
Date: September 30, 1988
To: Mayor and City Council
From: Marian Karr, City Clerk
Re: Minutes of Meetings
At your request procedures are being developed for the more uniform
presentation of Board and Commission minutes. I did discuss this matter
with staff who work directly with Boards and Commissions. Several options
are available and I am asking further direction from you at this time.
A. If Council wishes to review final approved minutes only:
1. Instruct that minutes be submitted to the City Clerk and Council
within 45 days from the meeting date.
2. If the Board or Commission does not have a scheduled meeting
prior to the 45 day deadline, each Board or Commission could
adopt some mechanism to have minutes approved, i.e. minutes
mailed; executive committee (chair and secretary) be appointed
to give approval prior to next Board or Commission meeting.
B. If Council wishes to review draft minutes:
1. Request a draft be sent to Council within 14 days. This would
alleviate the need for N2. Any changes in the draft and final
could be singled out (up front) in the next meeting minutes. It
should be noted that a number of Boards and Commissions are
reluctant to have draft minutes go to Council and want only
final versions accepted. However, I am familiar with one City
Council in the State that, in the interest of time, accepts only
a draft and final copy would be filed with the City Clerk within
"x" number of days but not resubmitted to Council. Also in
January 1976 then Mayor Neuhauser issued a memo re minutes of
meetings stating "...lapse is too great. In order to eliminate
the delay, the Council would appreciate receiving a draft copy
of the minutes within two weeks after each meeting."
2. If there is no meeting scheduled within the time period, have
minutes mailed out and members would initial and return to
staff, or the chairperson should approve the draft.
C. Format and content concerns
1. State that no action be requested of Council until receipt of
appropriate Board or Commission minutes by Council.
I
2. Minutes are not verbatim. They are, instead, action minutes,
recording the essence of the decisions made and significant
action taken.
3. A summary of minority viewpoints should be included.
4. Boards and Commissions should use an identical format for
minutes. The following is recommended.
a. Members present
b. Members absent
c. Staff present
d. Changes to minutes of previous meeting
e. Recommendations to the City Council
1) Items should be listed as separate agenda items to
distinguish them from formal receipt and filing of
minutes.
2) All recommendations should be accompanied by t'he
appropriate staff report(s). Information pertaining
to any alternatives that were considered and the
rationale for the recommendation should be included
when appropriate.
3) When items come to the City Council for which there is
a designated Board or Commission those items should be
referred to, that Board or Commission should consider
them and report or comment back to the City Council.
f. Requests to the City Manager for information or staff
assistance.
g. List of matters pending Commission - Council disposition.
h. Summary of discussion and formal action(s) taken.
I would appreciate Council's picking and choosing from these suggestions
or furnishing additional possibilities. Also, if you would like to have
any other items included, please let me know. I would like to have this
policy included in a handbook to new Board and Commission members this
fall.
tp3-2/pcl
�oS��
i
74
City of Iowa City
MEMORANDUM
DATE: September 27, 1988
TO: Mayor and City Council
FROM: Marian K. Karr, City Clerk
RE: Calendar for Special Election
Attached is the calendar prepared for the upcoming special election
to fill the At -Large seats vacated by Kate Dickson and George Strait.
A resolution calling for the special election will be on your agenda
November 1st. Petitions of candidacy are available in the Clerk's
office.
J517
r
1988-89 SPECIAL CITY ELECTIONS
October 31** ............. FIRST DAY FOR CANDIDATES TO FILE IN THE
OFFICE OF THE CITY CLERK [376.4 & 44.4 -
FALLS ON SUNDAY].
November 28
.............. LAST POSTMARK DATE FOR POSTCARD REGISTRA-
TION FOR PRIMARY ELECTION, IF APPLICABLE
[48.3].
November 23
......... LAST DAY FOR CANDIDATES TO FILE IN THE
OFFI
E OF
HE CITY
CITYCLERKCTDELIVERS ANYCLERK PETITION
QUESTIONS
THAT SHOULD BE ON BALLOT TO THE COMMIS-
SIONER
BY 5:00 P.M.
November 24
..... CITY CLERK DELIVERS ALL NOMINATION
PETITIONS TO THE COMMISSIONER NO LATER
THAN THIS DATE [376.4].
November 29
+
............... LAST DAY TO WITHDRAW BY NOTIFYING THE CITY
CLERK IN WRITING [376.4 & 44,9],
December 2
Ij
............... REGISTRATION CLOSES FOR PRIMARY ELECTION,
IF APPLICABLE [48.11].
December 8
........... CAMPAIGN FINANCE DISCLOSURE FILING DATE (5
DAYS BEFORE CITY PRIMARY) [56.6(1)(d)],
December 26
LAST POSTMARK DATE FOR POSTCARD REGISTRA-
TION FOR REGULAR CITY ELECTION [48.3].
December 13
............... PRIMARY ELECTION, IF APPLICABLE [376.7].
December 15
............... CANVASS OF PRIMARY ELECTION VOTES, IF j
APPLICABLE [376.7].
December 30
............... REGISTRATION CLOSES FOR REGULAR CITY
ELECTION [48.11].
January 5
............... CAMPAIGN FINANCE DISCLOSURE FILING DATE (5
DAYS BEFORE CITY ELECTION) [56.6(1)(d)],
Janus 10
............... REGULAR CITY ELECTION DAY [376.1].
January 16
............... CANVASS OF REGULAR ELECTION [50.24].
**Signatures required on nomination petitions: 114 -- At -Large. Each
Petition should clearly state whether
the candidate intends on running
for the unexpired one-year term or the three-year term.
1
s
LISDeponnient
m:Tm nsporahon
Federal Avknlon
Adnlidsttatfon
SEP 20 10
Donald Schmeiser, A1CP
Director, Planning & Program Development
City of Iowa City
Civic Center
410 E. Washington St.
Iowa City, IA 52240
Dear Mr. Schmeisera
Gntral ee9lon 601 E. 12th Sows
Iowa, Kanus. W nfal CItY. MI.Klurl 64106
Mlunurl, N.OrbW
Iowa City Municipal Airport
Iowa City, Iowa
Proposed Land Sale dt Auto Parking Lot
This is in response to your letter of September 9, 1988, regarding proposed
sale'of 1.92 acres of land, as well as the proposed leasing of a parcel of land
for auto parking.Our policy with respect to clear zones in:
1. Whenever feasible the clear zone should be owned in fee simple by the
airport sponsor and kept completely clear of all above ground objects other
than those which'are essential to aeronautical operations, such as
navigational aide.
2. Acquisition of easements which restrict the allowable height of objects
in a clear zone is an acceptable alternative when fee simple ownership is
not feasible. However, the easement must be supplemented by land use
zoning in order to assure that use of the land is kept compatible with
airport operations.
In light of the above, we cannot concur with disposing of any fee simple
property within an existing or future planned clear zone. Nor can we concur
with using land, which is owned in fee simple, for activities which would
result in the presence of above ground objects that are non-essential to
aeronautical operations. In addition to parked automobiles, auto parking lots
usually have above ground level gates and light fixtures. Also, depending on
the parking lot clientele, there could be times when the number of people in
the lot, at a given point in time, would constitute a congregation of people,
and the latter would be considered incompatible.
Within the past year, the airport commission has been exploring alternative
N
2
schemes for future development of Runway 6/24 and this could lead to a revision
of the Airport Layout Plan, which was approved on July 10, 1986. One of the
alternatives being considered includes the future siting of ■ localizer off the
end of Runway 24 - possibly on the east aide of Riverside Drive. Thin could
result in some movement of the future clear zone for Runway 24, but probably
not enough to significantly change the situation an it relates to the proposed
parking lot. Also, if the final revised plan includes a future localizer east
of Riverside Drive, it would be highly desirable to keep metal object@ out of
the clear zone for Runway 24 because localizern are susceptible to signal
interference
latesfrom t status ofts. We suggest the Airport Layou Plan. ithe
ck
would probably be the most knowledgeable in this regard, gout Plan. Dick Blum
If I can be of further assistance in this matter, please feel free to contact
me at any time. MY telephone number is (816) 426-6623.
Sincerely,
Bl
15�d
M.
Planning
Ohlman
Engineer, (IA - RE)'
15�d
Published September 1988
International Institute of Municipal Clerks NEWS DIGEST
10
LONGTERM DEVELOPMENT
OF AN INDEX SYSTEM
By Marian K. Karr, CMC/AAE
City Clerk
Iowa City, Iowa
Iowa City was incorporated In 1&54 and City Clerks since
then have been wrestling with some sort of index system,
whether they knew it or not. Different systems were tried
over the years; none seemed to Iasi.
In 1973 my predecessor, Abbie Stollus, CMC,
developed a system that stood the test of time. Aker each
meeting, using our minutes, each subject is given a
number. Subjects include resolutions, ordinances, mo-
tions, and items of discussion. Numbers start at Nt at the
beginning of each calendar year. A typical meeting could
include 80 subject numbers, and by December subjects
would total over 1,800. Every subject is indexed. This
allows my office not only to look up all actions of Coun-
cil, but also any discussion or referrals. Subjects are in-
dexed a minimum of three ways, i.e. agreement, Park 'n
Ride, Sycamore Mall. Oftentimes the descriptions follow -
Ing each subject would read the same,
Manual Operation
In the beginning, subjects were typed on perforated
card stock strips, separated, and filed alphabetically in
ACME visible files. At the end of each calendar year, the
files were Xeroxed, microfilmed for permanent retention,
and one hard. copy was bound for reference purposes.
Computerization
The system was modified to a certain degree in 1984
when the Clerk's office was automated. Digital VT220ler-
minals, attached to the City's mainframe, saved us
several steps. Once a subject description was entered,
the description could be saved and used with the two
subject entries. The computer does our alphabetizing
and we no longer have to tear apart the perforated typed
strips.
Microfilming
Another innovation that affected our index system was
the purchase of a Kodak IMT450 microfilm reader/printer.
As I mentioned earlier, we were microfilming for several
years, but for permanent retention purposes rather than
for actual use. We had not been satisfied with the quali-
ty of prints from our former reader/printer, and finding
documents on microfilm made -us dizzy. Therefore, we
had avoided microfilm usage/retdeval. When the IMT -350
arrived we were educated on "addressing" film with
"blips." A "blip" is a small square image that is added
underneath a document when It is microfilmed. This
"blip" allows each document/subject to be "addressed:'
When microfilm reels are returned to us they are ac-
companied by an address list. By adding a small amount
of space to our Index system, two additional 5 -digit fields,
we now know the exact reel and location of each sub-
ject. In a maker of seconds a person can locate an Item,
find a brief description, bad the microfilm reel, and print
a document.
It should be noted that this entire system did not
develop overnight. Through the }rears several Clerks tried
various methods. Not until 1973 did one system prevail,
and over the next 15 years that system entered the com-
puter age. We are all excited with our present system,
especially those of us who were here to realize how far
we've come.
(Editor's Note: For further Information and a sample of
the index, please contact Maden Kan CMC/AAE, City
Clerk, City of Iowa City; 410 East lNashinglon Street, Iowa
City, Iowa 52240; phone., (319) 356.5041.)
OCTOBER 1988
S
M
T
W
TH
F
S
Z
10AM-Staff Meeting
(Conf Room)
6:30PM-Informal
Council (Chambers)
7PM-Council
7:30PM-Formal P&Z
•30PM-Informal
P&Z (Senior Ctr)
(Chambers)
(Chambers)
C+
10 9:30AM-Budget
11
/210AM-Staff Mtg
f3
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eeting (Conf Room)
8:30AM-Housing(Conf
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4:30PM-Board
PM -Bud et Meeting
g
A peals Board
(Public Library)
of
Adjustment (Chamb
(Conf Room)
9AM-Housing Comm
5:30PM-Parks & Rao
1-4PM-Blue�Cross/
•30PM-Resources
(Public Library)
COMM (ROC Center)
Blue Shield Rep.
Conservation Comm
7:30PM-Historic
(Conf Room),
(Public Library)
5:30PM-Council Goa
Preservation Comm
•30PM-Comp Plan
Setting Session
(Senior Center)
Workshop (Sr Ctr)
(Senior Center)
1C
,p
4PM-Design Review
3PM-Senior Center
3PM-Committee on
OAM-Staff Meeting
Conf Room
( )
Com (Public Lib)
Comm (Sr. Center)
6:30PM-Informal
Communit Needs
•15PM-BroadbandFacility)
•30PM-Ai ort Comn
(Senior enter)
(Transit
Council (ChambersTelecortvnunication
7:30PM-Council
Comm (Chambers)
7:30PM-Informal
(Chambers)
:30PM-Riverfront
:30PM-Formal P&Z
P&Z (Sr. Center)
Comm (Sr. Center)
(Chambers)
�3
4
Ac
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OAM-Staff Meeting
PM -Human Rights
Comm (Sr. Center)
(Conf Room)
4PM-Library Board
•30PM-Comp Plan
(Public Library)
Workshop (Senior
Center)
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THE WALL STREET JOURNAL.
Inflation, A Cornell study In May of 15 aid. eggs In your growth." � /Sa "�.•
9/-29/98
Local Governments Press
Colleges for More Money
By CAny PUTKA versitles showed annual payments of $4.1
smllnrpn.ler T11 wAu-srnrrr JuunnA� million, or $314 a sludenl, at.Stanford Unl-
1;
For two years, Donald .Lilt has Job*ver tyLf3.4 million, or $312 a student, at
bled loud and hard to get Cornell UhlveF�—Yale University; and $1.2 million. or $254 a
sity to raise Its voluntary contributions to student, at Dartmouth College. Like Cor•
local government. By now, some at the nell. these schools charge between $12,000
school no longer treat him with collegial and $13,000 In annual tuition fees.
courtesy. The study was part of Cornell's re -
"I've grown weary of your sanctimonl• sponse to calls by local politicians that it
ons accusations and penny -ante tactics;" should help more In Tompkins County.
wrote John Burness, a spokesman for the When the schools were ranked by operat-
Ithaca• N.Y., school, in a letter to Mr. Lif- Ing budget or value of buildings, Cornell's
Ion last month. Mr. Burness went on to ac- $1.2 million payments were found to be
cuse Mr. Litton, a member of the local near the bottom of the list. In per -student
county board of representatives, of "hy. payments, Cornell ranked seventh, at $70.
pocrlsy" and of being "shameless" and Mr. Burness, the Cornell spokesman,
"blatantly misleading' on the Issue. says the study "concluded not enough was
Air. ldfton, who denies Mr. Burness's known" to say exactly how the school's
charges, maintains that Cornell Isn't pull- payments measure up nationwide, al -
Ing Its welgit in light of the services it gets though he adds they are "probably In the
from Tompkins County. Cornell disagrees. , ballpark" of those of similar schools. He
As Mr. Bumess's ire Indicates, helping says Cornell, the largest local employer,
out at home Is a sometimes volatile and di• makes a substantial contribution to the
visive Issue that higher education is find• county economy. Mr. Burness also con -
Ing harder to Ignore. Facing lost federal tends that Mr. Llllon, the county official,
revenues, tax -base limitations and new de- has failed to criticize his own employer,
mands for services, town wants more from nearby Ithaca College.
gown. And despite a'tax•exempt status Air. Litton, for his part, says the study
well established In law, some universities was loo kind to Cornell. When servlce•re-
are giving In, whether from a sense of laled charges such as sewer rates are left
moral obligation, enlightened self -Interest out, he argues, Cornell pays less to local
or merely a desire to appease critics. government than other try League schools.
Tax Alternative "Cornell is the only billionaire we have,"
"We are under pressure Increasingly he says. "They have a moral obligation to
from communities around the country to help out." As for pressing Ithaca, he adds,
"It doesn't make much sense to move a g1•
make payments In Ileu of taxes;' says
Richard Rosser, president of the Washing• and by looking at smaller a"
ton -based National Association of Inde pen• City -campus tensions, off course, are
nothing new. But circumstance has greatly
dent Colleges and Universities.
Colleges are also paying more taxes stepped up pressure on local budgets.
(hese days because of their Increasing Jr. Tompkins County, for Instance, Is under a
leresl In for-profit operations, such as bio• order bull, a $21 gar•
bagslate-court
raising the
technology ventures. The schools may pest oealore faacc ility, txofter an We pros.
quibble about what Is and Isn't a for-profit ease of over 30%Irnthy e put three years.
entity, but they generally concede a legal
Cornell has offered to pay for waste treat -
obligation to pay Income taxes on private- ment on a fee basisas long as other local
enterprise profits and property taxes on nonprofit organizations do the same.
land that supports such efforts.
Spending on Themselves
What seems to concerti the schools P g
more, however, Is the rising expectation There's also a perception that universl•
of local communities that colleges should lies are expanding at a time when cities
make payments they aren't obligated to are facing a pinch. Cornell Is In the midst
make. Often, the schools Say they are sin• of $317 million of construction. King's Col•
gled out among nonprofit Institutions In a lege, In Wilkes-Barre, Pa., acknowledges
town. And while legally such requests can that Its awn development may have hurl
be easily rebuffed, the moral and political city revenues In recent years.
suasion of citizens and local lawmakers "About 457. to 507, of the land In town
can often be very effective. is lax exempt, and every time we put up a
When consultants' reports last year building It creates more need for sere
linked the perennial budget problems of Ices," says Joseph Balz, business manager
Scranton. Pa., to Its large amount of tax- of King's College. "And If we buy trip lad,
exempt land, Mayor David Wenzel asked it comes off the tax rolls." Three years
local colleges and hospitals for contribu• ago, the school began giving to the city,
tions. In an ensuing, well-publicized de- but the mayor wants more. (Both sides de-
bate, the University nr Scranlon came un- cline to be specific about the sums,)
der criticism from some citizens who Several universities have answered -lo-
charged the college with overburdening po• cal pressures with economic -development
llee and fire services. programs that use school resources in an
The university responded by raising to attempt to create or attract new business.
$50.0D0 from $25,000 Its contribution to fine Yale last year announced plans to Invest
city for police and fire services, taking the up to $50 million over five to 10 years In
extra $25,000 from Its giving to the county housing and business development In New
and school board. The Rev. John Panuska• Haven, Conn. Norlhw•eslern University es.
the Catholic university's president, says urates It has contributed $2.5 mllllon in
[lie school will probably give more to cash and $4.5 million In land and services
Scranton next year because the fiscal prob- to an Industrial park that Includes a re•
lems haven't abated much. However, says search laboratory In Evanston, 111.
Father Pa usska, "whatever you do Is not Warren Brown, who headed Cornell's
enough. The needs are Infinite. I would like study says such plans represent a "Stuart
In see us Increase out, giving, but It obvl• strategy" being adopled by many universl•
ously has to come out of tuition Income." Iles to help reduce local pressures and help
Compared with total tuition revenues• themselves al the sane time through cor•
colleges' government -support payments porate contributions and research con•
are still small. But Mr. Rosser of the col. tracts. "Rather than kill the goose that
leges association says they may help to ex• lays the golden egg," he advises unlvershy
plain why tuitions are rising fastpr than towns, "gel the goose to Incest the goldru
Inflation, A Cornell study In May of 15 aid. eggs In your growth." � /Sa "�.•
--Preparedd� for State Board of Regents, September, 1988--
�1✓%. �i(.�,t,l,(K. SDI
iicY,n�"� �o B_6
GQ _" ✓i.Qi.VC.ce. QY� � Page 1
/qt' — THE UNIVERSITY OF IOWA
` U 1� RESEARCH PARK FEASIBILITY
ACTION REQUESTED: Receive report.
The University has determined that the development of a research park
affiliated with the University of Iowa may be in the interest of the
University and provide statewide economic benefits. An evaluation is now
underway on the feasibility of creating a research park with particular
attention being given to 160 acres of University land on the north portion
of the Oakdale campus. In August, the Regents were apprised of the
University's interest and the proposed feasibility study. Likewise, a
variety of state and community leaders have been informed. University
leaders have met with the deans and faculty representatives who will have a
vital influence on the determination of feasibility.
In the course of preliminary investigation and after spending two days
each with research park directors from Colorado and Wisconsin, it was
determined that some specialized consultation services would be required.
The needs were for landscape architecture planning assistance and for
assistance in doing the marketing and financial feasibility aspects of the
study. Engaged to do this work are Crose-Gardner Associates, the landscape
architecture consultants; and Hammer, Siler, George and Associates, the
marketing and financial feasibility advisors. The former firm is from Des
Moines. Hammer, Siler, George and Associates is in several locations, with
the principals on the project from Silver Springs, Maryland, and Denver,
Colorado. The Hammer firm has a national reputation in real estate
consulting with one of its specialties being university research parks. It
is the leading firm in doing marketing feasibility studies of this type for
universities. The determination of whether a market exists and what the
University must do to position itself to address the perceived market is
crucial to the overall determination of project feasibility.
The overall study will have components done by consultants and by
University staff. The University has a work group which will coordinate the
study and ultimately coalesce the various parts into a report and
recommendations. It is hoped that recommendations could be available by the
end of the year.
Appropriate consultation with faculty, community leaders, and state
leaders cannot be truncated. Therefore, the end of year objective for
completion of the study will be flexible sufficient to accommodate a
judicious process where the best decision can be reached. During this
process, members of the Board of Regents and the Board Office will be kept
informed of progress.
/s,Z3
I