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HomeMy WebLinkAbout1988-10-18 Council minutesInformal Council Discussion October 3, 1988 Informal Council Discussion: The meeting started at 6:35 p.m. Mayor John McDonald presiding. Councilmembers present: Ambrisco, Balmer, Courtney, Horowitz, Larson, McDonald. Staff present: Atkins, Helling, Karr, Schmeiser, Timmins. Tape-recorded: Reel 88-53, Side 1, 501 -End; Side 2, 1 -End; Reel 88-55, Side 1, 1 -End; Side 2, End -502. CONSENT CALENDAR: Reel 88-53, Side 1 Council agreed to add the following to the Consent Calender: a motion approving an application for a liquor license refund for Farmer's Market; approving a Class B beer permit for American Seafood Partners - Long John Silvers; approving a Class C liquor license for Mama's; approving a Class C liquor license for the Gallery Bar and Restaurant; approving a resolu- tion to issue a cigarette permit for the Gallery Bar and Restaurant; and approving a resolution to issue a dancing permit for the Gallery Bar and Restaurant to the October 4 agenda. PLANNING AND ZONING MATTERS: Reel 88-53, Side 1 A. Schmeiser stated this amendment will allow taller signs in the highway commercial zone and more information will be provided to Council. In response to Horowitz, Schmeiser said that there was a typographical error in the agenda comment and it should refer to a CH -1 zone. Horowitz asked if this only applied to interstate highways. Schmeiser said yes, this only applies to interstates. B. Public hearing on an ordinance to vacate a 9.720 square foot portion of the Madison Street right-of-way between Market and Bloomington Schmeiser stated this ordinance will vacate a 24 foot by 405 foot strip of property along Madison Street for the purpose of construct- ing a laser facility. Schmeiser said vacation includes a portion of the sidewalk along the right-of-way, it is staff's and Planning and Zoning Commission's recommendation that a perpetual easement be established for a sidewalk to be constructed by the University after completion of the laser facility and, staff recommends that Council vote on an agreement prior to the final adoption of this ordinance. PJ C. Ordinance to amend Chapter 36-23 of the Zoning Ordinance, the Commercial Intensive Zone. Schmeiser said this would allow greater square footage for manufac- turing use in this commercial zone. Schmeiser said expedited consideration of this ordinance has been requested. Schmeiser said a wording change was made to clarify the meeting of "manufacturing portion" of the ordinance. Clarifying language was added to define "manufacturing portions" as manufacturing as a principal use and not accessory use to principal use. Ambrisco asked if five or six Council votes are needed for expedited consideration. McDonald stated six votes are needed to approve waiving of the second reading. Horowitz asked if Council will rescind action taken on this ordinance if the business does not move in. Horowitz stated that she asked that performance standards be applied because of the business's proximity to residents. Horowitz asked how this application of the ordinance would be monitored and evaluated. Schmeiser said the merits of the ordinance should be considered and not the particular use. Schmeiser stated the manufacturing use must comply with same performance standards as for commercial use. Schmeiser said the ordinance specifically states that if there is any question regarding the particular use complying with the performance standards of the ordinance, the City can require a registered professional engineer to certify that the use will be in compliance with the performance standards. D. Recommendation of the Planning and Zoning Commission regarding a Schmeiser said the residence is to be located on a tract taken out of a larger farmstead for the purpose of building a residence in place of the existing farm residence. Schmeiser said the rezoning will not take land out of agricultural production, it was staff's and Planning and Zoning Commission's recommendation that Council forward the recommendation for approval to the Johnson County Board of Super- visors. E. Recommendation of the Planning and Zoning Commission to restrict No Council comment. REORGANIZATION OF LEGAL DEPARTMENT: Reel 88-53, Side 1 McDonald stated Council received Timmins' September 9, 1988, confidential memo regarding staffing needs. McDonald stated two issues of concern are the proposal to add a fourth full-time attorney and Boyle's reclassifica- tion. McDonald stated that he does not support adding another full-time attorney at this time. McDonald asked if some of the work could be contracted out to alleviate the demanding work load. Timmins said the Legal Department has made extensive use of outside legal counsel and could continue to do so. Timmins explained that work related to property acquisitions for the sewer project is complex and difficult and said that the smaller property acquisitions could be handled by outside counsel. Timmins explained that the paper work for condemnations could be done by City legal staff but court appeals can be assigned to outside counsel. He recommended against assigning condemnation work for the Compensation Commission to outside counsel. McDonald stated that Boyle is a valuable member of the City's legal staff. In response to McDonald, Timmins stated that Boyle could be moved from the administrative pay plan to the execu- tive pay plan to provide Boyle with additional compensation, allowing the City Council to directly set Boyle's pay. Timmins also suggested that Boyle's position should have a new title to reflect the constitutional and land use planning duties. An annual resolution would be required to set the pay of the new position, similar to the current practice with City Manager, City Clerk and City Attorney. Horowitz said that she wondered what is done when a position is created, if the image of the person can be separated from the position, and if that position is still going to remain that subject matter with the title and renumeration. In response to Larson, Atkins stated that as a governmental agency the City Council attempts to provide an overall pay plan. Atkins stated that traditionally the executive pay plan has been reserved for departmental directors and the cost of living and bonus system are also methods for compensation. Balmer asked if Boyle received a pay raise for this fiscal year. Timmins stated Boyle received a 3% cost of living increase and has been at the top of his pay scale for several years. Atkins stated there is a reclassification process whereby the employee has to demonstrate their job has changed. Ambrisco noted that the City has kept positions unfilled. Atkins stated positions can be frozen. Timmins stated Council would be consulted regarding filling a vacant position. Atkins stated approximately 400 or 480 City employees are Union employees. Council discussed Boyle's position. Horowitz said that some of Boyle's duties are capable of being delegated to a secretary and/or done by greater com- puterization of the department. Larson said the City's legal department does not have the support staff that a private law firm would utilize. Timmins stated more data will need to be kept to demonstrate the need and economic benefit for more staff. Ambrisco stated Boyle is viable to the community. Balmer stated that if legal staff is having problems priori- tizing projects, Council could assist in prioritizing. Horowitz said that a budget line is needed to address problem areas such as computerization. Courtney asked if the Legal Department could job out prosecution of traffic tickets. Timmins said an entry level lawyer could be hired similar to what the County does. Larson stated the County does a poor job of prosecuting simple misdemeanors. Timmins noted that some of the workload problems relate to cases being tried at the Johnson County Courthouse rather than the Civic Center. In the past Asst. City attorneys would return to their offices downstairs in between cases. In response to Larson, Timmins said the City closely supervises interns. Larson and 4 Timmins discussed the issue of charging people with violations under City code versus state code. Larson asked if the City should take back the cases now being handled by David Brown. Timmins stated Brown should still handle the cases that are in the Supreme Court on appeal and the condemnation cases could be handled in-house. Timmins said Council is notified of legal work handled by outside counsel in a form of a resolu- tion. McDonald requested status reports regarding what work is being handled by the Legal Department. Balmer requested information regarding what the City has paid out for outside legal assistance in the past five years. Council agreed to have the City Attorney proceed with a pay increase for Asst. Dick Boyle. KEGGER ORDINANCE: Reel 88-53, Side 2 McDonald stated that work was done on the proposed Kegger Ordinance in 1984. Atkins stated a Kegger Ordinance would bring control to large parties and would also aid the local bars and restaurants. Atkins stated staff has reviewed a Kegger Ordinance used by Cedar Falls and Atkins stated now is the best time to initiate a Kegger Ordinance. Council agreed to pursue the Kegger Ordinance. Atkins said the City will need to clearly articulate what the police policies will be. TEMPORARY OUTDOOR SERVICE AREAS: Reel 88-53, Side 2 Timmins noted Council received a September 29 memo regarding revisions to Chapter 5. Timmins explained that the State of Iowa will allow an existing licensed establishment to have a temporary outdoor service area under their existing license, but the State of Iowa will not issue an additional fourteen day license or permit to an establishment that is already licensed. Staff recommends that existing establishments make an application following new regulations in the proposed ordinance and Council would direct the Clerk to send a letter to the Iowa Beer and Liquor Control authorizing the temporary outdoor service area. Seasonal or 14 -day licenses or permits would continue to be issued to a non - licensed holder. Timmins noted that the Temporary Outdoor Service Area Ordinance will include requirements similar to those for the Kegger Ordinance for security officers on duty and trash and toilet facilities. In response to Balmer, Timmins said that few changes are needed for annual events like the Regina Fall Festival. Regina would have to get a sound music permit and a dance permit. Larson said that rewriting the code as issues arise is an effective way to handle the overall job of rewriting the entire code. In response to Larson, Timmins said that a dance permit is required only because the previous Council required it. AIRPORT COMMISSION: Reel 88-55, Side 1 Dick Blum presented maps and aerial photos of the airport property and reviewed the history of the airport's planning for additional runway length. Blum said the Airport Commission has decided not to extend Runway 06/24 and there is a commitment that the way the airport exists today is how the airport will remain. Blum reviewed the advantages and disad- vantages for extending Runway 06/24. Ockenfels noted that newer aircraft use less runway and noisy jets are being phased out by law. Blum commented that the length of Runway 12/30 will be reduced and the FAA's primary direction is to support one runway. Blum presented a map of airport property and outlined areas that are developable. Blum said three things are needed to develop airport property: a commitment, investment of airport monies, and an aggressive marketing plan. Airport Commission members, Council members and staff referred to maps and discussed develop- ment of airport property. In response to Balmer, Schmeiser said it would cost an estimated $700,000 to extend utilities and roads to the airport property. Balmer inquired about property taxes and mechanisms ensuring some type of benefit to the City when airport property is developed. Balmer stated the City staff, community economic development organizations and the Airport Commission need to all be involved in the development of airport land. Airport Manager O'Neil stated that the airport farms approximately 188 acres but industrial use would bring in more revenue. i O'Neil stated the decisions need to be made if development of airport property is going to be actively pursued. Ambrisco asked if the City will be competing with the development of 90I versus airport property. Blum stated that certain types of businesses are tied to airport use and look for airport sites to develop on. Atkins said there will be significant public involvement in industrial park development in Iowa City's future. Balmer said a goal is to see the airport self-supporting. Atkins raised a concern about the major capital commitments where the City would need to use its debt service for airport improvement. Atkins stated information is needed regarding the airport's long-term capital plans. Blum said long-term financial commitment from the FAA could be approximately E2 million. Horowitz asked who would administer industrial development of the airport property. Atkins said there are plenty of economic development organizations in this community to assist with development of the property. O'Neil stated it is important for the Airport to stay in compliance with the FAA and zoning will need to be changed to allow development of the airport property. Atkins stated he will meet with Ron O'Neil and Patt Cain to outline a plan for development of airport property. COUNCIL TIME/AGENDA: Reel 88-55, Side 2 (Agenda Item 6A - Geri Hall's Senior Center Commission resignation) Ambrisco referred to correspondence received from Geri Hall and questioned the time commitment encouraged by Senior Center staff. He noted the suggestion by Hall to recruit retired people. Ambrisco stated a Commission member's duties are primary advisory and commis- sions should be open to people of all ages and not limited to persons who are retired or 55 years and older. Ambrisco requested City Manager to contact Geri Hall. 11 2. Regarding Council goal setting session - October 11, 1988. Horowitz stated that question H2 do we wish to undertake a review of environ- mental regulations should read: Do we wish to implement environmen- tal regulation policies that exist? 3. Horowitz reported she met with University Vice -President Phillip Jones, and he asked to work with the City on issues relating to alcoholism in this community. 4. (Agenda Item 3f(3) - Parking prohibition between Carousel Motors and Highway 1 West) Horowitz stated she met with Traffic Engr. Brachtel regarding Carousel Motors signs and the decision that "no parking signs" should be removed. Both Carousel and the City understand the area is to remain clear. 5. Ambrisco stated the August 10, 1988 minutes of the Board of Adjust- ments were too long. Schmeiser stated the Board of Adjustment minutes are sometimes used in legal proceedings. Council agreed to schedule an informal discussion regarding Board and Commission minutes. 6. Karr noted an informal Council meeting is scheduled October 31 - Halloween night. Council agreed to reschedule that meeting to Tuesday, November 1, 6:30 p.m. 7. In response to Karr, Council members stated it was not necessary to wait until after January elections to hold a joint meeting with the Johnson County Board of Supervisors. Karr stated Johnson County Board of Supervisors are considering scheduling a meeting around November 30. Councilmembers should contact Karr with agenda items. S. McDonald noted Council's goal setting session is scheduled October 11 and Council members should contact him regarding any additions to the agenda. APPOINTMENTS: Riverfront Commission: 1. Doug Jones 2. Al Rebal Meeting adjourned at 8:45 p.m. a I OFFICIAL COUNCIL ACTIONS - 10/4/88 The cost of publishing the following proceed- ings and claims is $ . Cumulative cost for this calendar year�id publication is S Iowa City Council, reg. mtg., 10/4/88, 7:30 p.m. at the Civic Center. Mayor McDonald presiding. Caneilnenbers present: Arbrisco, Balmer, CortrKy, Horowitz, Larson, McDonald. Absent: None. The Mayor proclaimed FIRE PREVENfICN WEEK - October 9-15, 1988; WHITE CANE SAFETY DAY - October 15, 1988; and MEMAL ILLNESS ANWREIESS WEEK - October 2-9, 1988. Moved and seceded that the following item and recamendations in the Consent Calendar be reoeived, or approved, aWor adopted as amaded: Approval of Official Council Actions of the regular meeting of 9/20/88, as published, Wjject to correction, as recommended by the City Cleric. Minutes of Boards and Commissions: 8d. of Adjustment - 8/10; Airport Cmm. - 8/18; Huron Rights Comm. - 8/29; P8Z Corm. - 9/15; Historic Preservation Comn. - 9/14; Design Review Comm. - 9/22. Permit Motions and Resolutions: Class C Beer permit for Watt's Fond Mariet, 1603 Muscatine Avenue. Class E Baer Panmt far Quik Trip #'500, 123 W. Berton. Class E Beer Permit for Quik Trip #548, 955 Mormon Trek. Class 8 Beer Permit for Mazzio's Pizza, 1950 Lower Muscatine. Special Class C Beer/Wine Permit for New Life Fitness World, 2220 Mormon Trek. Class C Liquor License Hilltop Lampe, 1100 N. Dodge St. Application for a Liquor License refund for Farmer's Itrriaet and Bakery, Ltd., 112 S. Lim St. Class B Beer Permit for Long John Silver's Seafood Shoppe, 1940 Lower Muscatine Ad. Class C Liquor License for Mama's, 5 S. Dubuque. Class C Liquor License for The Gallery Bar b Restaurant, 223 E. Washington St. RES. 88-204, ISSUING A CIGAR- ETTE PEMIT. RES. 88-205, ISSUING A DANCING PERIM Resolutions, RES. 88-206, ACCEPTING Tlf SHORT SEWER IMFO MENTS FCR WASHINGTON PAR( ADDITION - PART 10; RFS. 88-207, SETTING A PUBLIC HEARING FOR 11/15 ON THE FACILITIES PLAN UPDATE AND EMVIMNH NTAL REVIEW FOR RE WASTEW1TER SYSTEM IMFR VEI M5 PROJECT; RES. 88-208, SETTING A PUBLIC FEARING FOR 10/18 ON PLANS, SPECIFICATIOS, FORM OF CO TM, AND ESTIMATED COST FOR THE U.S. 6 AD i= SMU INTERSECTION DFR7 74NT John and Mark Ginsberg expressing abjection to the planned location of a transformer on E. kWngtm St., recamendation from Design Review Camittee Official Actions October 4, 1988 Page 2 Highlander this requesting expedited action by the Council in regard to proposed signage at that location, item setting a public hearing for 10/18 is included on this agenda. Marro frvn the Traffic Engr. re removal of parking prohibition on the frontage road between Carousel Pbtors and Highway 1 West. Applications for Use of Streets and RbNc Grounds: Pegina High School for permission to have the Hmecaudng Parade on 9/29, apprvaed. Ha4eye Yearbook staff for permission to set up a table next to the reviewing stand during the U of I Homecoming Parade from which to sell yearbooks, approved. The Mayor declared the notion carried. fled and seconded to set a public hearing far 10/1$/88 on an ordinance to amend the sign regula- tions of the Zoning Ordinance to permit one large free-standing sign for highway cmrmrcial property located near an interstate highway. The Maya declared the motion carried. A public hearing was held on an ordinance to vacate a 9,VO square foot portion of Une Madison Street right -of -W between Market and Bloomington Streets. Moved avd seceded that the rule requiring ordinance to be considered and voted on for final passage at two Coucil meetings prior to the meeting at which it is to be finally passed be suspected, the second consideration and vote be waived and the ordinance be voted qm for final passage at this time. The Mayor declared the notion curried. Mused and seceded that OPD. 8B-3393, 1D MID CHWU 36- 23 Of 71E NNIhG CPDINr10E, ThE CC MIX IMINSM ZONE, be passed and adopted. Moved and seceded to accept the Planing and Zoning Commission recamendation to approve the request to rezone a 1.99 acre tract located in Johnson Canty, approximately 1.5 miles east of 106 City from A-1 to RS. The Mayor declared the motion carried. Moved and seceded to accept the Planing and Zoning Commission recmmendation to restrict parking on one side of the street within the improved portion of Samuel Drive. The Mayor declared the motion carried. Emmett Evans, Senior Center Commission menber, reported on recent and upcoming activities at the Senior Center. The Mayor aononced the following vacancies: Senior Center Gmn. - one vacancy for an unexpired term erding 12/31/90; Airport Corm. - one vacancy I Official Actions October 4, 1988 Page 3 for an uheipired term ending 3/1/91. These appoint- ments will be made at the II/15/88 meeting of the City Council. Mored and seceded to appoint Al Retial, 337 Ferran Avenue and re -appoint Douglas Janes, 816 Park Ad. to the RivWront Cmmission for three-year term ending 12/1/91. The Mayor declared the ration carried. Couhcilmmber Horowitz reported that she rode with the Iowa City Police Patrol from 9:OD p.m. to 3:00 a.m. 9/30 and made several trips through the alley next to " Rococo's Pizza and c}hestknd if . the alley could be made ore way and parking only on ore side. The City Nanager stated that the Traffic Fngr. had done preliminary work regareiirg nekirg the alley a ane way and stated he wanted various downtown associations contacted on the matter. Arbrisco noted cm espo darce setting October 31, 1988, as Trick or Treat Night in Iowa City. Balmer noted sighalization problems along the NI¢rgy 6 W- Pass and reported that the City Nagger will follow- up. He also called attention to the letter from the City Manager to Rep. Mary W iwuser re disposal of waste. The recamendation of the Design Review Committee that the Ioa-Illinois Gas & Electric Cmpariy transformer proposed to be located near the Washington and Clinton Street intersection be installed udergrard, was deferred two weeks. The City Manager reported that Iowa -Illinois had requested the matter be deferred to allow explora- tion of other options. Moved and seconded to approve the Class C Liquor License for Iowa City Yacht Club, Inc. dba Iowa City Yacht Club contingent upon the applicant compliance within the next year with the restaurant definition thus allowing him to operate in the basement of the business at 13 South Lim and further contingent upon arty additional renewals coning into compliance. The Nayor declared the motion carried. Mored and seceded to defer consideration of a resolution rescinding Resolution No. 87-239 and proving for mvdmnts to the schedule of fees for beer permits, wine permits and liquor licenses, relating to dancing permits and temporary outdoor service areas, until adoption of the ordinance mending Chapter 5. The Mayor declared the motion carried. Moved and seceded that the ordinance avding Chapter 5 of the Code of Ordinances of the City of Iowa City, entitled "Alcoholic Beverages" by (1) ine ding Section 5-1 thereof to provide definitions Official Actions October 4, 1988 Page 4 of restaurant and of teWary outdoor service area and to update other definitions, (2) by arendirg Section 5-6 relating to dancing permits fa' lioeaed establishmnts, (3) by repealing Section 5-33 relating to the duration of permits and licenses, (4) by ameding Section 5.41 to revise regulations nem Section 5-42 and 5-49 Uniing mddoor service o 5- and 52)reellat�ttoo the regulation of tegwr'ary outdoor service areas and seasonal aM fourteen day licenses and permits, to be given first vote for passage. The MW declared the motion carried. Moved and seconded to adopt PES. 88-209, AMDRRM ACTION TO WlET TITLE OR 70 PUE A PRESCRIPTIVE EAS@EIiT IN ORDER TO RESOLVE M71M REGWItG LAND CQ MING MEIME MART AND ffM- in PARC. Moved and seconded to adopt RES. 88-210, O[tDITIMIY ACCEPTING 1HE IDR( FOR THE IOWA CITY SNDMIIG POOL. AT MFliQt PAR( (MERCER PAR( AQMTIC CMD), AND A MMIZDG FDL P00(T " CC77iE- TIM OF CERTAIN W3K ITEMS. Moved and seconded to -dgpt MES. 88-211, CM MON 1Y ACCEPTING 1HE WU FOR 1HE AklilyATION OF THE CITY PARC SW MDG POOL, ANO MMDRIZING FINAL PAMIT LFCN CCIPLMCN OF CERTAIN NBC MIS. NNW and seconded to adopt RES. 88-212, MURIUNG JOINT AMM BEMM THE im Cm LIBM UM OF 1RMEES IND THE CITY MKIL OF IM Cm lD MMIN4TE HEMTIATING PPDCEM S FOR RliPM OF CMIECTIVE BIYGIIINItG. Moored and seconded to adopt RFS. 88-213, AM:IDING THE HGETED FOSIT M IN THE NATER DIVISICN OF THE RELIC NORCS DEPA Meff n THE AFSDE CLASS1FICATIM PIAN, deleting ane Asst. Treatment Plant Operator and one Maintenance ibrier I and adding tyro Maintenance Mother III's. Moved and seconded to adjourn 8:25 p.m. The Mayor declared the motion carried. A more complete description of Council activities is on file in the office of the City Cleric. sK1. KAP JCM CITYtyYND, MAYOR 9Mtted for 'licatidn `) Complete Description of Council Activities October 4, 1988 Iowa City Council, reg. mtg., 10/4/88, 7:30 p.m. at the Civic Center. Mayor Courtney, Horowinald tz, Larson, McDonald. Absent: None. Staffinembers present: Atkins, Helling, Timmins, Karr, Fosse, Schmeiser, Brinton, Cain, Schmadeke. Council minutes tape recorded on Tape 88-54, Side 1, 480 -End and Side 2, End -335. The CANE SAFETY Mayorproclaimed October FIRE 5,P1988 PREVENTION and WMENTAL ILLNESS AWARENESS WHIT WEEK - October 2-9, 1988. The Mayor noted additions to the Consent Calendar. Moved by Ambrisco, seconded by Balmer, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as amended: Approval of Official Council Actions of the regular meeting of 9/20/88, as published, subject to correction, as recommended by the City Clerk. Minutes of Boards and Commissions: Bd. of Adjustment - 8/10/88; Airport Comm. - 8/18/88; Human Rights Comm. - 8/29/88; P&Z Comm. - 9/15/88; Historic Preservation Comm. - 9/14/88; Design Review Comm. - 9/22/88. Permit Motions for Clarissa T n Permit Watt dba eWatt's oFood Market, 16031MuscatiinerAvenue. Approving a Class E Beer Permit for Quik Trip Corporation dba Quik Trip #503, 123 W. Benton. Approving a Class E Beer Permit for Quik Trip Corporation dba Quik Trip #548, 955 Mormon Trek. Approving a Class 8 Beer Permit for LTL Restaurants, Inc. dba Mazzio's Pizza, O Lower rmit for New Life usFitness World, Inc. adba eNew Life cial sFit eess/WorldWine Pe2220 Mormon Trek. Approving a Class C Liquor License for Hilltop Tavern, for dHan applicationilltop nenserefund for Farmerers Marketand Bakery, LTD. dba Farmer's a Class 8Beer Permittfor dAmerican SeafoodlPartnersndba LongpJJohn 9Silver's Seafood Shoppe, 1940 Lower Muscatine Rd. Approving a Class C Liquor License for Baja, Inc. dba Mama's, 5 S. Dubuque. Approving a Class C Liquor License for Brocchini, Inc. dba The Gallery Bar & Restaurant, 223 E. Washington St. RES. 88-204, Bk. 99, P. 204, ISSUING A CIGARETTE PERMIT. RES. 88-205, Bk. 99, p. 205, ISSUING A DANCING PERMIT. Resolutions, WASHINGTON SPARK ADDITION ACCEPTING PART10;THE STRES. 88M 207, p. 207, SETTING A PUBLIC HEARING FOR 11/15/88 ON THE FACILITIES PLAN UPDATE AND ENVIRONMENTAL REVIEW FOR THE WASTEWATER SYSTEM IMPROVEMENTS FOR 10/18/88 ONOJPLANS,RESPEC SPECIFICATIONS, OFING A CONTRACT PUBLIC 1AND HEARING COST FOR THE U.S. 6 AND KEOKUK STREET INTERSECTION IMPROVEMENT PROJECT. Council Activities October 4, 1988 Page 2 Correspondence: John Hayek and Mark Ginsberg expressing objection to the planned location of a transformer on E. Washington St., recommendation from Design Review Committee regarding this matter is on this agenda; Highlander Inn requesting expedited action by the Council in regard to proposed signage at that location, item setting a public hearing for 10/18 is included on this agenda. Memo from the Traffic Engr. re removal of parking prohibition on the frontage road between Carousel Motors and Highway 1 West. Applications for Use of Streets and Public Grounds: Regina High School for permission to have the Homecoming Parade on 9/29/88, approved. Hawkeye Yearbook staff for permission to set up a table next to the reviewing stand during the U of I Homecoming Parade from which to sell yearbooks, approved. Affirmative roll call vote unanimous, 6/0, all Councilmembers present. The Mayor declared the motion carried and repeated the public hearings as set. Moved by Balmer, seconded by Ambrisco, to set a public hearing for - 10/18/88 on an ordinance to amend the sign regulations of the Zoning Ordinance to permit one large free-standing sign for highway commercial property located near an interstate highway. The Mayor declared the motion carried unanimously, 6/0, all Councilmembers present. A public hearing was held on an ordinance to vacate a 9,270 square foot portion of the Madison Street right-of-way between Market and Bloomington Streets. No one appeared. Moved by Courtney, seconded by Ambrisco, that the rule requiring ordinance to be considered and voted on for final passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the second consideration and vote be waived and the ordinance be voted upon for final passage at this time. Affirmative roll call vote unanimous, 6/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Courtney, seconded by Horowitz, that ORD. 88-3393, Bk. 29, p. 35, TO AMEND CHAPTER 36-23 OF THE ZONING ORDINANCE, THE COMMERCIAL INTENSIVE ZONE, be passed and adopted. Affirmative roll call vote unanimous, 6/0, all Councilmembers present. The Mayor declared the ordinance adopted. Moved by Horowitz, seconded by Ambrisco, to accept the Planning and Zoning Commission recommendation to approve the request to rezone a 1.99 acre tract located in Johnson County, approximately 1.5 miles east of Iowa City from A-1 to RS. The Mayor declared the motion carried unanimously, 6/0, all Councilmembers present. Moved by Courtney, seconded by Balmer, to accept the Planning and Zoning Commission recommendation to restrict parking on one side of the street within the improved portion of Samuel Drive. The Mayor declared the motion carried unanimously, 6/0, all Councilmembers present. ■ Council Activities October 4, 1988 Page 3 Emmett Evans, Senior Center Commission member, reported on recent and upcoming activities at the Senior Center. The Mayor announced the following vacancies: Senior Center Comm. - one vacancy for an unexpired term ending 12/31/90; Airport Comm. - one vacancy for an unexpired term ending 3/1/91. These appointments will be made at the 11/15/88 meeting of the City Council. Moved by Ambrisco, seconded by Larson, to appoint Al Rebal, 337 Ferson Avenue. and re -appoint Douglas Jones, 816 Park Rd. to the River - front Commission for three-year terms ending 12/1/91. The Mayor declared the motion carried unanimously, 6/0, all Councilmembers present. Councilmember Horowitz reported that she rode with the Iowa City Police Patrol from 9:00 p.m. to 3:00 a.m. 9/30 and made several trips through the alley next to Rocky Rococo's Pizza and questioned if the alley could be made one way and parking only on one side. The City Manager stated that the Traffic Engr, had done preliminary work regarding making the alley a one way and stated he wanted various downtown associations contacted on the matter. The Asst. City Manager said a survey would have to be done of the building owners in the area. McDonald noted the number of stores along the alley requiring deliveries. Horowitz stated the number one concern should be public safety and the availability to get emergency vehicles thru. The Asst. City Manager also noted the pitch of the alley for drainage presented certain problems. Ambrisco noted correspondence setting October 31, 1988, as Trick or Treat Night in Iowa City. Balmer noted signalization problems along the Highway 6 By -Pass and reported that the City Manager will follow-up. He also called attention to the letter from the City Manager to Rep. Mary Neuhauser re disposal of waste and noted the topic will be of regional significance for some time to come. The Asst. City Manager informed Council that staff will meet with the bargaining units starting 10/5 for a series of meetings to receive their initial proposals as per State Code. The City will have two weeks to submit counter proposals. Staff hopes to be able to schedule some time with Council to talk about strategies sometime within the next couple of weeks. The recommendation of the Design Review Committee that the Iowa - Illinois Gas & Electric Company transformer proposed to be located near the Washington and Clinton Street intersection be installed underground, was deferred two weeks. The City Manager reported that Iowa -Illinois had requested the matter be deferred to allow exploration of other options. Moved by Horowitz, seconded by Larson, to approve the Class C Liquor License for Iowa City Yacht Club, Inc. dba Iowa City Yacht Club contingent upon the applicant compliance within the next year with the restaurant definition thus allowing him to operate in the basement of the business at 13 South Linn and further contingent upon any additional renewals coming into compliance. The Mayor noted that the applicant will be given a year Council Activities October 4, 1988 Page 4 to comply with the provision to coincide with the one year renewal of the State liquor license. The Mayor declared the motion carried unanimously, 6/0, all Councilmembers present. Moved by Horowitz, seconded by Ambrisco, to defer consideration of a resolution rescinding Resolution No. 87-239 and proving for amendments to the schedule of fees for beer permits, wine permits and liquor licenses, relating to dancing permits and temporary outdoor service areas, until adoption of the ordinance amending Chapter 5. The Mayor declared the motion carried unanimously, 6/0, all Councilmembers present. Moved by Balmer, seconded by Horowitz, that the ordinance amending Chapter 5 of the Code of Ordinances of the City of Iowa City, entitled "Alcoholic Beverages" by (1) amending Section 5-1 thereof to provide. definitions of restaurant and of temporary outdoor service area and to update other definitions, (2) by amending Section 5-6 relating to dancing permits for licensed establishments, (3) by repealing Section 5-33 relating to the duration of permits and licenses, (4) by amending Section 5-41 to revise regulations regarding outdoor service areas, and (5) by adopting new Section 5-42 and 5-49 through 5-52 relating to the regulation of temporary outdoor service areas and seasonal and fourteen day licenses and permits, to be given first vote for passage. Larson questioned the impact of this ordinance on a request from Season's Best for an outdoor service area. The City Attorney explained that currently four barriers prevent such an expansion of service. Two can be waived by Council and the other two are addressed in the proposed change. Larson requested a comparison of requirements for outdoor service area on private property versus Plaza Cafes. In response to Courtney, the City Attorney clarified that the definition of restaurant in Chapter 5 affects only establishments serving food and alcohol. Affirmative roll call vote unanimous, 6/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Balmer, seconded by Ambrisco, to adopt RES. 88-209, Bk. 99, p. 209, AUTHORIZING ACTION TO QUIET TITLE OR TO PROVE A PRESCRIPTIVE EASEMENT IN ORDER TO RESOLVE QUESTIONS REGARDING LAND CONNECTING MELROSE COURT AND BROOKLAND PARK (ROY YELDER). Larson urged all efforts be made to resolve this matter prior to court action. Affirmative roll call vote unanimous, 6/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Ambrisco, seconded by Courtney, to adopt RES. 88-210, Bk. 99, p. 210, CONDITIONALLY ACCEPTING THE WORK FOR THE IOWA CITY SWIMMING POOL AT MERCER PARK (MERCER PARK AQUATIC CENTER), AND AUTHORIZING FINAL PAYMENT UPON COMPLETION OF CERTAIN WORK ITEMS. Balmer noted the large list of items requiring attention. The City Manager noted action on a number of items. Affirmative roll call vote unanimous, 6/0, all Council - members present. The Mayor declared the resolution adopted. Moved by Balmer, seconded by Courtney, to adopt RES. 88-211, Bk. 99, p. 211, CONDITIONALLY ACCEPTING THE WORK FOR THE RENOVATION OF THE CITY PARK SWIMMING POOL, AND AUTHORIZING FINAL PAYMENT UPON COMPLETION OF CERTAIN WORK ITEMS. Horowitz requested that the black line around the Council Activities October 4, 1988 Page 5 perimeter at water level be repainted. Affirmative roll call vote unanimous, 6/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Ambrisco, seconded by Balmer, to adopt RES. 88-212, Bk. 99, p. 212, AUTHORIZING JOINT AGREEMENT BETWEEN THE IOWA CITY LIBRARY BOARD OF TRUSTEES AND THE CITY COUNCIL OF IOWA CITY TO COORDINATE NEGOTIATING PROCEDURES FOR PURPOSES OF COLLECTIVE BARGAINING. Affirmative roll call vote unanimous, 6/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Ambrisco, seconded by Balmer, to adopt RES. 88-213, Bk. 99, p. 213, AMENDING THE BUDGETED POSITIONS IN THE WATER DIVISION OF THE PUBLIC WORKS DEPARTMENT AND THE AFSCME CLASSIFICATION PLAN, deleting one Asst. Treatment Plant Operator and one Maintenance Worker I and adding two Maintenance Worker III's. Affirmative roll call vote unanimous, 6/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Ambrisco, seconded by Courtney, to adjourn 8:25 p.m. The Mayor declared the motion carried unanimously, 6/0, all Councilmembers present. ATTEST: MARIAN K. KARR, CITY CLERK JOHN MCDONALD, MAYOR ri COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES October 18, 1988 Iowa City Council, reg. mtg., 10/18/88, 7:30 p.m. at the Civic Center. Mayor McDonald presiding. Councilmembers present: Ambrisco, Balmer, Courtney, Horowitz, Larson, McDonald. Absent: None. Staffinembers present: Helling, Timmins, Karr, Schmeiser, Farmer. Council minutes tape recorded on Tape 88-55, Side 1, 1-454. The Mayor proclaimed October 20, 1988, as CREDIT UNION DAY; October 24, 1988, as UNITED NATIONS DAY. Moved by Ambrisco, seconded by Horowitz, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as amended: Approval of Official Actions of the regular meeting of 10/4/88, as published, subject to correction, as recommended by the City Clerk. Minutes of Boards and Commissions: Design Review Comm. - 10/6/88; Bd. of Library Trustees - 9/22/88; Housing Comm. - 9/13/88; P&R Comm. - 9/14/88; Sr. Center Comm. - 8/15/88; Riverfront Comm. - 8/17/88; Resources Conservation Comm. - 9/12/88. ( Permit Motions: Approving a Class C Beer Permit for Deli Mart Corp. dba Deli Mart, 525 Hwy. 1 West. Approving a Class C Liquor License for La Casa, LTD. dba La Casa, 1200 S. Gilbert Street. Approving a Class C Liquor License for Rose and Crown, Inc. dba The . Polo Club, 313 S. Dubuque St. Notices: Notice regarding equipment purchase. Resolutions: Bk. 99; RES. 88-214, p. 214, ADOPTING SUPPLEMENT NUMBER 37 TO THE IOWA CITY CODE OF ORDINANCES. RES. 88-215, p. 215, ACCEPTING THE SANITARY SEWER AND PAVING IMPROVEMENTS FOR WASHINGTON PARK ADDITION - PART 10. Correspondence: Iowa City Area Development Group expressing the support of the UCAD Board of Directors for the proposed Press -Citizen expansion, proposed rezoning for this project will be considered by the Planning and Zoning Commission at its informal meeting of 10/17/88, and it is anticipated that it will be presented for Council consideration at the meeting of 11/15/88. Memo from the Civil Service Comm. submitting certified lists of applicants for the following positions: Housing Inspector in Training/Housing & Inspection Services; Maintenance Worker III/Streets; Account Clerk/Accounting; Maintenance Worker III -Data Entry Clerk/Equipment; Data Processing Mgr.-Finance/Data Processing; Cashier/Finance. Applications for Use of Streets and Public Grounds: The Salvation Army to have a bell ringer and kettle stand at four locations in downtown Iowa City during the month of 11/25 through 12/24/88, approved. I 9 Minutes Council Activities October 18, 1988 Page 2 Applications for Committee to set up a a.m. and 3:00 p.m. on 9/88, from which to donations, approved. City Plaza Use Permits: Palestine Solidarity table in City Plaza between the hours of 9:00 10/7, 10, 12, 14, 17, 19, 21 and 11/2, 4, 7, distribute literature and offer crafts for Affirmative roll call vote unanimous, 6/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Courtney, seconded by Ambrisco, to set a public hearing for 11/1/88 on an ordinance to vacate Loos Street, an unimproved local street extending between Black Springs Circle and Rocky Shore Drive. The Mayor declared the motion carried unanimously, 6/0, all Councilmembers present. Moved by Balmer, seconded by Horowitz, to set a public hearing for 11/1/88 on a resolution to amend the 1988 Comprehensive Plan Update to change the land use classification of 528 and 530 Iowa Avenue and 15 N. Johnson Street from Residential: 25+ Dwelling Units Per Acre to Mixed Land Use. The Mayor declared the motion carried unanimously, 6/0, all Councilmembers present. Moved by Ambrisco, seconded by Horowitz, to set a public hearing for 11/1/88 on an ordinance to rezone 528 and 530 Iowa Avenue and 15 N. Johnson Street from RNC -20 to CB -2. The Mayor declared the motion carried unanimously, 6/0, all Councilmembers present. Moved by Horowitz, seconded by Ambrisco, to set a public hearing for 11/1/88 on an ordinance to amend the accessory uses section of the Zoning Ordinance to permit manufacturing uses in commercial zones to have accessory uses. The Mayor declared the motion carried unanimously, 6/0, all Councilmembers present. Moved by Balmer, seconded by Courtney, to set a public hearing for 11/1/88 on an ordinance to amend the sign regulations of the Zoning Ordinance to permit one large free-standing sign for highway commercial property located near an interstate highway. The Mayor declared the motion carried unanimously, 6/0, all Councilmembers present. Moved by Courtney, seconded by Horowitz, that the rule requiring ordinances to be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the first consideration and vote be waived and the second consideration be given at this time. Affirmative roll call vote unanimous, 6/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Courtney, seconded by Ambrisco, that the ordinance to vacate a 9,720 square foot portion of the Madison Street right-of-way between Market and Bloomington Streets, be given second vote for passage. Affirmative roll call vote unanimous, 6/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Balmer, seconded by Horowitz, to adopt RES. 88-216, Bk. 99, p. 216, VACATING A PORTION OF CLEAR CREEK SUBDIVISION, NORTH OF HIGHWAY 218 AND WEST OF CAMP CARDINAL ROAD. Affirmative roll call vote unanimous, 6/0, all Councilmembers present. The Mayor declared the resolution adopted. Minutes Council Activities October 18, 1988 Page 3 A public hearing was held on plans, specifications, form of contract and estimate of cost for the U.S. 6 and Keokuk Street Intersection Improvement Project. No one appeared. Moved by Ambrisco, seconded by Balmer, to adopt RES. 88-217, Bk. 99, p. 217, APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATE OF COST FOR THE U.S. 6 AND KEOKUK STREET INTERSECTION IMPROVEMENT PROJECT, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH ADVERTISEMENT FOR BIDS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. Affirmative roll call vote unanimous, 6/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Ambrisco, seconded by Courtney, to make the following appointments: James Muller, 1125 Seymour Ave. and Clark deVries, 516 S. Van Buren Street, re -appointed to the Bd. of Examiners of Plumbers for two-year terms ending 12/31/90; Jack Barrows, 1310 Bristol Drive and Marcie Roggow, 321 McLean, re -appointed to the Bd. of Appeals for five- year terms ending 12/31/93; appointed Duane E. Means, 120 E. Fairchild Street and H.V. Cordier, 2415 Walden Ct., to the Sr. Center Commission for three-year terms ending 12/31/91. The Mayor declared the motion carried, 6/0, all Councilmembers present. The Mayor announced that tickets were available for the Annual Human Rights Breakfast to be held Thursday, 10/20, at the Holiday Inn. Everyone is encouraged to attend. Moved by Ambrisco, seconded by Balmer, to accept the recommendation of the Design Review Committee that the City Council approve the proposed awning for 111 South Dubuque Street (A.J. August). The Mayor declared the motion carried unanimously, 6/0, all Councilmembers present. Moved by Courtney, seconded by Ambrisco, to defer for two weeks a resolution of intent to dispose of a portion of Madison Street right-of- way between Market Street and Bloomington Street to the University of Iowa and setting a public hearing. The Mayor declared the motion carried unanimously, 6/0, all Councilmembers present. The Mayor announced that item 13 had been retitled. The City Attorney explained no change had occurred in the actual language of the ordinance but a section number and new article had been incorporated. The ordinance should be amended prior to proceeding with second consideration. Moved by Horowitz, seconded by Ambrisco, to amend the Ordinance Amending Chapter 5 of the Code of Ordinances of the City of Iowa City entitled "Alcoholic Beverages" by changing (5) to read amending 5-45 and not 5-42 as previously indicated and adding (6) incorporating a new article, Article III, into the ordinance. The Mayor declared the motion carried unanimously, 6/0, all Councilmembers present. Councilmember Larson questioned continuing the issuance of dancing permits. Staff will investigate and report back. Moved by Larson, seconded by Balmer, that the ordinance Amending Chapter 5 of the Code of Ordinances of the City of Iowa City, Iowa, entitled "Alcoholic Beverages," by (1) Amending Section 5-1 thereof to provide definitions of Restaurant and of Temporary Outdoor Service Area and to update other definitions, (2) by Amending Section 5-6 relating to Dancing Permits for licensed establishments, (3) by Repealing Minutes Council Activities October 18, 1988 Page 4 Section 5-33 relating to the duration of Permits and Licenses, (4) by Amending Section 5-41 to revise regulations regarding Outdoor Service Areas, and (5) by adopting New Sections 5-45 and 5-49 through 5-52 relating to the regulation of Temporary Outdoor Service Areas and Seasonal and Fourteen -Day Licenses and Permits, and (6) by Incorporating Sections 5-39 through 5-52 into a new article, Article III, entitled "Outdoor Service Areas and Seasonal and Fourteen -Day Licenses and Permits," as amended be given second vote for passage. Affirmative roll call vote unanimous, 6/0, all Councilmembers present. The Mayor declared the motion carried. Councilmember Larson noted the discussion at Council informal session the previous evening re the Children's Agenda and urged citizens concerned about the fate of children in our city and nation to attend the session scheduled for 10/19 at 4:00 p.m. in the Public Library. Moved by Balmer, seconded by Horowitz, to adjourn 8:00 p.m. The Mayor declared the motion carried unanimously, 6/0, all Councilmembers present. N N McDONALD, MAYOR t�AR WKKARR, CITY CLERK 0 1 Informal Council Session October 17, 1988 Informal Council Session: October 17, 1988, 6:35 p.m., in the Council Chambers. Mayor John McDonald presiding. Councilmembers present: McDonald, Horowitz, Courtney, Larson, Ambrisco, Balmer. Staff present: Melling, Timmins, Karr, Schmeiser, Steinbach, Cain, Downer. Tape-recorded Reel 88-55, Side 2, 502-1; Reel 88-58, Side 1, 1 -All, Side 2, End -570. CONSENT CALENDAR: Reel 88-55, Side 2 Council agreed to add the Class C Liquor License for Rose & Crown Incorporated, dba The Polo Club, to the Consent Calendar. PLANNING & ZONING MATTERS: Reel 88-55, Side 2 A. SETTING A PUBLIC HEARING FOR NOVEMBER 1. 1986 ON AN ORDINANCE TO B. C. D. Schmeiser explained Loos Street is a platted but not constructed street and adjacent property owners have requested the street be vacated so they purchase their proportionate share of the right-of- way. Schmeiser stated the University of Iowa Credit Union initiated this request and Council will set this item for public hearing November 1st. TO CB -2. (Z-88101. See above item B. Schmeiser stated this ordinance is to correct an oversight in an ordinance recently passed by Council to allow manufacturing uses in the CI -1 zone. This ordinance provides for accessory uses to manufacturing in commercial zones where manufacturing is permitted. Horowitz asked for an example of how this ordinance would apply. Schmeiser said if there is a manufacturing use that wants to locate in a CI -I zone, they may want accessory uses, such as parking standards that have to be met, signs they may wish to erect, and office space they may want to include. Unless the ordinance is revised to allow accessory uses with manufacturing, these uses would not be permitted. _U-,2 7 MINUTES INFORMAL COUNCIL SESSION OCTOBER 17, 1988 PAGE 2 E. F. G. Schmeiser stated there is a request to expedite consideration of this item. Schmeiser stated this is first consideration for the University laser facility. Courtney asked if the City will receive any payment from the University for vacation of the property. Schmeiser said the property will be disposed of with a City Deed/quitclaim Deed which relinquishes the City of any rights of the property. Timmins explained the agreement is in consideration of the transfers. The University wanted a deed from the City and there is a question as to who actually owns the underlining fee title to streets that were part of the original platting of the Original Town. McDonald said Council has followed this procedure in the past. Schmeiser referred Councilmembers to a plat map of Parcels A, B, and C of land owned by Clear Creek Investment Company. Schmeiser stated Parcel C is partially located in the County; the subdivision was approved by the City but not the County; and plans are to vacate that portion of the plat that contains Parcel C so they don't have to get County approval. Schmeiser said the portion of Camp Cardinal Road which was dedicated to the City with the subdivision will be retained by the City. In response to Horowitz, Schmeiser answered that the zoning will remain the same in Iowa City and within the two-mile fringe area. CHILDREN'S AGENDA: Reel 88-55, Side 2 Pam House, Children's Agenda Coordinator, presented information about the Children's Agenda. House distributed a packet of information related to the Children's Agenda meeting, scheduled Wednesday, October 19, at 4:00 p.m. House said service provider agencies in Johnson County were asked what services and gaps in services need to be addressed when it comes to our children. House explained the suggestions received from those service providers were prepared into an agenda, then broken into two parts: projects and taskforces. House said the Children's Agenda Committee is comprised of Carol Thompson, Bob Welsh, Sally Stutsman, and House and there is currently no funding for the group. Horowitz asked if the Ecumenical group is involved. House explained that meetings were first held by Reverend Welsh's congregation; information was then presented to the Ecumenical Consultation; and the Ecumenical Consultation said they would become involved. House said the agenda will be presented at Wednesday's October 9th meeting. Ambrisco asked if funds will be MINUTES INFORMAL COUNCIL SESSION OCTOBER 17, 1988 PAGE 3 requested for the City. House said the City, specific groups and church congregations may be asked for money. Ambrisco inquired about the $110 milk costs for the Domestic Violence Program. House stated the $110 milk cost is a per month cost. Council discussed the Children's Agenda. House stressed the Children's Agenda is for all children, from all socio- economic groups and from all ages of youth. Patt Cain stated the Design Review Committee made a recommendation that the transformer be placed underground and the Iowa -Illinois Gas & Electric Company has requested the opportunity to discuss this with the City Council prior to the City Council taking any formal action. Cain distributed photos showing a transformer placed in the approximate location proposed by Iowa -Illinois Gas & Electric. Cain explained the proposed transformer for the site is ten feet lower, but wider and deeper than the one shown in the photos. Tom Hoogerwerf, District Manager for Iowa -Illinois, asked Council to give favorable consideration to Iowa - Illinois Gas & Electric's request for the aboveground transformer in the 100 block of East Washington Street. Hoogerwerf stated there are currently 36 aboveground transformers in and around Iowa City's downtown area, five of which are on sidewalk areas similar to the proposed location. Hoogerwerf explained that several years ago when Iowa -Illinois i Gas & Electric Company started undergrounding electric facilities in the downtown area, the plan was that all transformers were to be aboveground and Council, at that time, concurred with that. Hoogerwerf said Iowa - Illinois Gas & Electric Company is proposing to locate the transfer in the landscaped bermed area about mi&block and said the reason for wanting an j aboveground transformer as opposed to a vault is costs. A vault installation costs approximately $62,000 and an aboveground transformer costs approximately $10,600. In response to McDonald, Hoogerwerf said the plan was that all transformers were to be aboveground and Council, at that time, concurred with the plan. Hoogerwerf stated the City agreed that the aboveground locations would be provided as they were deemed necessary. Hoogerwerf distributed photos of the downtown area. Balmer asked if another transformer would be needed in the area. Hoogerwerf said the long-range plan is as buildings are rewired they would be served off the front transformer and rear alley facilities would be removed. In response to Balmer, Hoogerwerf said the Iowa -Illinois Gas & Electric Company would probably not need another transformer in the area. Balmer stated that the proposed transformer is an acceptable alternative to a vault. Horowitz asked how vaults are serviced. Hoogerwerf explained a grate is installed over the vault and can be removed to be serviced. Horowitz noted that people tend to put posters on the transformers and it creates a mess. Cain said the Design Review Committee has not looked at this proposal and landscaping and care of the proposed location of the transformer needs to be addressed. Cain said she did not receive a favorable recommendation from the Parks & Recreation Department regarding placement of the transformer in the proposed location. Cain stated if Iowa -Illinois Gas & Electric's proposal is to be considered by Council, it should be referred back to the Design Review Committee and comments should be obtained from the Parks & Recreation Department, neighboring businesses, and building owners. Balmer requested information regarding history of the problem with vaults in the downtown area. McDonald asked if businesses along r 129 MINUTES INFORMAL COUNCIL SESSION OCTOBER 17, 1988 PAGE 4 Washington Street will be serviced with the new transformer. Hoogerwerf said as buildings are rewired, they will be serviced by the new transformer. Hoogerwerf explained two transformers on Iowa Avenue serve part of Clinton Street and Iowa Avenue, one transformer located on Iowa Avenue services part of Iowa Avenue and Dubuque Street, and one transformer on Dubuque Street can serve Dubuque Street and Washington Street. Hoogerwerf said the proposed transformer would serve everything in the area. In response to Larson, Hoogerwerf said Iowa -Illinois Gas & Electric would pay for landscaping the berm at the proposed location. Council referred the Iowa -Illinois Gas & Electric Company proposal to the Design Review Committee. KEGGER ORDINANCE: Reel 88-58, Side 1 McDonald stated discussions of the Kegger Ordinance will be deferred for two weeks to allow City Manager. Atkins to present Council with additional information. RECRUITMENT OF ASSISTANT CITY ATTORNEY: Reel 88-58, Side 1 Timmins outlined recruitment of the Assistant City Attorney. Timmins stated he wants to recruit an attorney with prior municipal experience and experience in the area of planning and zoning, development control and economic development. Timmins explained he would utilize both general recruitment and direct recruitment of other municipal attorneys. Timmins asked that the Council agree to a salary in the range of $35-543,000 for someone with at least five years of legal experience and two years of municipal experience in planning and zoning. In response to McDonald, Timmins said the salary range should be comparable with other cities. In response to Horowitz, Timmins said he may try to contact former Iowa attorneys who have left the State. In response to Larson, Timmins said although there is a national flavor to municipal attorney duties and planning and zoning, the position probably does not warrant a national search. Larson suggested notification of the open position to select Midwest cities. In response to Larson, Timmins said that if a suitable applicant applies from a direct recruitment process, he might not interview other applicants. Larson suggested spending enough time to thoroughly consider all qualified applicants. In response to McDonald, Timmins stated that he uses the City Personnel Department for publication, application and affirmative action. Helling noted that screening is up to Timmins. In response to Courtney, Timmins said that time probably does not allow use of a professional search firm. In response to McDonald, Timmins said that he should know within two to three weeks whether there was interest from a direct recruitment effort. Timmins noted he will advertise for someone who was admitted to the Iowa Bar. Ambrisco suggested contacting the University of Iowa Law School Placement Office. McDonald asked Timmins to keep Council apprised of the recruiting activities. BOARD AND COMMISSION MINUTES POLICY: Reel 88-52, Side 2 Regarding earlier concerns on the length of the 8/10/88 Board of Adjustment minutes, Karr explained that they were done by an intern trained to do them in that fashion and a shorter version will be prepared in the future. Karr referred Councilmembers to her September 30th memo .r a7 MINUTES INFORMAL COUNCIL SESSION OCTOBER 17, 1988 PAGE 5 regarding minutes of meeting. Balmer noted that there were problems in the past. Karr said memos from previous mayors outline problems regarding delay in receiving minutes. Councilmembers discussed minute problems. Larson said Council could give direction regarding when minutes should be done. Karr said problems involve staffing, length of minutes, and turnaround time. Schmeiser explained minutes are handled a number of different ways. Schmeiser recommended that Council require that Board and Commission minutes be presented to Council prior to Council's discussion of any items contained in those minutes. Schmeiser noted that it does take several hours for minutes to be prepared in draft form. Schmeiser offered that minutes done by the Planning Department could be included in Council's agenda packet the second week after the meeting. Karr referred to her September 30th memo regarding minutes of meetings, item C.I. states that no action be requested of Council until receipt of appropriate Board and Commission minutes by Council, and item 4.e. recommendations to City Council 1);items should be listed as separate agenda items to distinguish them from for -nal receipt and filing of minutes. Council discussed the importance of receiving minutes in a timely manner. Karr said the importance of draft minutes are that they are presented to Council to give Council an idea of what was discussed. Karr said draft minutes are also presented to Board and Commission members at their next meeting and if there are changes, they should be put into the text of the next minutes in detail to reflect those changes. Courtney said Council should receive minutes before an item is discussed by Council. Ambrisco stated the City Manager sends Councilmembers background information. Horowitz stated that if there is a split vote, the reason for the split vote should be in the minutes. Helling said that there should be a City-wide policy that if Boards and Commissions have recommendations, Council should receive those minutes as soon as possible. Horowitz suggested that important discussion by Boards and Commissions can be put into form of resolution. COUNCIL TIME/AGENDA TIME: Reel 88-58, Side 1 (Agenda Item No. 3.d.1. - Notice regarding equipment purchase) Balmer stated he disagrees with the requirement that the City must give notification. Larson stated the requirement encouraged cooperation of regional planning. Helling stated the City develops specifications before equipment is purchased, when items are purchased that cost greater than $50,000, the difference between one or two is minimal. Helling said the City sometimes utilizes State contract for equipment purchases. 2. Ambrisco asked Council to schedule a discussion regarding the City's open burning policy. Council agreed to schedule such a discussion. Horowitz said the issue of yard refuse should also be addressed. McDonald reminded Councilmembers that the Human Rights Committee Award Breakfast is scheduled Thursday, October 20, at 7:30 a.m. at the Holiday Inn. 4. Horowitz reminded Council of the upcoming Southeast League of Municipalities meeting scheduled next week. -r-d7 MINUTES INFORMAL COUNCIL SESSION OCTOBER 17, 1988 PAGE 6 5. (Agenda Item No. 5) Horowitz asked if a person is going south on Keokuk, if that person can turn right on Highway 6. Helling said yes. Larson asked if Keokuk needs to be widened now that Boyrum is open. McDonald said plans to widen Keokuk have existed for over a year. APPOINTMENTS: Reel 88-58, Side 2 Board of Appeals: Marcie Roggow Jack Barrows Board of Examiners of Plumbers: James Muller Clark deVries Senior Center Commission: Duane Means H.V. Cordier EXECUTIVE SESSION: Reel 88-58, Side 2 Moved by Courtney, seconded by Larson, to adjourn to executive session under Section 21.5.J, Real Estate, to discuss the purchase of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property. The minutes and the tape recording of a session closed under this paragraph shall be available for public examination when the transaction discussed is completed; and Section 20, Collective Bargaining, to discuss as a public employer, strategy regarding collective bargaining with City employee organizations; as such discussion is exempted from the provisions of Chapter 21 according to Chapter 20.17(3). Affirmative roll call vote unanimous, 6/0, all Councilmembers present. Mayor declared motion carried. Council adjourned to executive session at 8:07 p.m. r- ;L7 Council Goal -Setting Session October 11, 1988 COUNCIL PRESENT: Courtney, Larson, McDonald, Ambrisco, Horowitz, Balmer. STAFF PRESENT: Atkins, Karr, Timmins, Helling. JAPE -RECORDING: Reel 88-56, Side 1, 1 -All, Side 2, 1 -All; Reel 88-57, Side 1, 1 -All McDonald called the meeting to order at 4:30 and stated this goal -setting session was scheduled to allow Council to discuss ideas, exchange opinions, brainstorm, and give staff direction in some areas. DEVELOPER IMPACT FEES FOR SUBDIVISION DEVELOPMENT: Ambrisco cautioned Councilmembers that costs associated with imposing an impact fee would be passed on to the consumer purchasing a home. Horowitz noted Horowitzper saideiflthecome developersare does notnpayetheoped in the impact fee thenitheirest of the city pays for the city services that serve the subdivision. Ambrisco said entry level houses are being built in the County and there is potential for more property to be developed within Iowa City once the south wastewater treatment plant is built. Larson said there may be more middle income development. Larson said he would be uncomfortable with an impact fee that was designed to generate fees for some other project such as housing for the homeless or rehabilitation programs. Councilmembers discussed impact fees and development costs. Atkins said off-site expenses caused by development, such as the need for traffic improvements, should be considered. Atkins asked if the development should contribute to a cost they caused to the general taxpayer. Atkins said development does cost off-site expenses. Atkins asked if Iowa City's growth rate Justifies the City imposing impact fees and if the City's financial position requires the City to pursue this type of program. Atkins said developerthe homeowner should jbiwto something,ut the ctys grwthrate may not justife the y itHoroitz said that a developer, Bruce Glasgow, has a study from the National Homebuilders Association that proves that property tax does support services that are extended out to a new subdivision. McDonald asked the City Manager if property taxes are supporting services extending to subdivisions. Atkins stated no. Atkins noted that new State and Federal regulations will impact on the cost of water, sewer and refuse services. Horowitz asked if the County will be able to continue to provide the City with the same level of services such as public health services. Horowitz asked if the City would contribute into a regional support for services now offered by and paid for by the County. Atkins suggested that Council consider a large lot policy to attract persons that are considering building in the County. Atkins and Council discussed a large lot policy. Council agreed to refer review of a large lot policy to the Planning and Zoning Commission. McDonald stated there is not the Council support to pursue developer impact fees. 2-.16 MINUTES COUNCIL GOAL -SETTING SESSION OCTOBER 11, 1988 PAGE 2 REVIEW OF ENVIRONMENTAL REGULATIONS: McDonald stated the Council did adopt an Environmental Policy Statement recommendation by the Urban Environmental Ad Hoc Committee. McDonald asked Councilmembers if more stringent environmental regulations should be adopted. Larson said that if developers are going to be held responsible for environmental consequences of development, there should be environmental regulation in the Code. Larson said the environmental standards are needed. Atkins said addressing environmental concerns create a political dilemma and the issue is two -fold: 1) to protect and preserve certain areas, or 2) to allow development. Councilmembers discussed environmental regulations and development in Iowa City. Horowitz said that definitions for environmental policies can be written as incentives for large lot development. Atkins said most of the City's environmental issues are based on infill. Atkins said other cities have used planned urban development - zoning certain parcels as environmentally sensitive areas and requiring certain design criteria. In response to Council, Timmins said for the Nottingham case, there were no environmental regulations and traffic considerations were at issue. Timmins said certain areas in the community may be more appropriate for large lot development and the Planning and Zoning Commission should examine density issues. Timmins said zoning is a point in time when the City decides what type of density of housing is suitable for the area and subdivision is merely an administrative act. Larson asked if the City can do anything about the erosion problems occurring behind the Cliffs. Timmins said if there is a nuisance and danger to adjoining property, the City could exercise their nuisance abatement authority. Larson asked staff to address the problems. Larson said the erosion occurring behind the Cliffs is an eyesore, a terrible example to other developers, and lack of concern for adjoining property owners. Atkins asked Council if they wanted to address the environmental regulations by establishing new regulations as a part of the subdivision process or with the zoning. Councilmembers agreed that environmental regulations should be tied in with zoning. Timmins noted there is other vacant land recently proposed for development in which zoning should be looked at. Horowitz said clear definitions will be needed for the environmental policies. Horowitz asked if the environmental policies can serve as guidelines for the zoning of identified fragile areas. Atkins said the City can identify environmental areas. Council asked staff to establish more stringent environmental guidelines through zoning. Horowitz asked how the City is going to deal with entranceways into Iowa City. Atkins said entranceways can be handled with zoning. Councilmembers discussed development of the entranceways into Iowa City. Balmer asked when the Planning and Zoning Commission will address environmental policies as it relates to zoning. McDonald said the Planning and Zoning Commission planned to complete work on the Comprehensive Plan Update by January 1st. I �� MINUTES COUNCIL GOAL -SETTING SESSION OCTOBER 11, 1988 PAGE 3 STREET PROJECTS - FIRST AVENUE EXTENDED SCOTT BOULEVARD EXTENDED, HIGHWAY I NORTH: Ambrisco said First Avenue extended is critical and should be accelerated. Atkins explained ACT owns the 220 acres immediately east and ACT has been told the City has not made any public commitment to pay for the road. Atkins said ACT is considered establishing an office park on the north portion of the property and single-family development for the rest of the property. Ambrisco said a coordinated planning effort is needed for the area. Atkins said a report is being prepared by ACT. Courtney said secondary access is an issue. In response to Larson, Atkins said First Avenue could be used for secondary access. Horowitz said Dodge Street improvements also need to be looked at. Atkins said major street projects can use up the City's capital capabilities quickly and Iowa City streets are currently in good shape. Atkins said there are times the Council may need to consider a public investment to cause development to occur. McDonald asked about Scott Boulevard. Atkins said extension of Scott Boulevard would depend somewhat on what ACT does. McDonald said there is not pressure to extend Scott Boulevard now that Local Road has been improved. Courtney inquired about Foster Road. Timmins said Public Works has worked on plans and appraisals have been done. Atkins noted that Highway 1 North plans are proceeding along. CITY MANAGER'S GOAL STATEMENT: Atkins said the City Manager's Goal Statement articulates what he believes to be the guiding principles of the City's organization and a demonstration of commitment. Atkins said the Goal Statement outlines what he will continue to do and influences decisions he makes. Balmer said maintaining the AAA bond rating is important. Ambrisco said Council's position on economic development is an integral part of the City's goals. Horowitz asked if Councilmembers should take the lead on promoting economic development. Ambrisco said one of the ways Council promotes economic development is by demonstrating support for ICAD. In response to Horowitz, Ambrisco said people involved with economic development understand the community is not interested in the heavy smokestack industry. Atkins said most economic development activity that is going to occur within Iowa City is going to be something that meets the Council's and community's interest. Atkins said companies locating in Iowa City will probably employ 100-150 people and will probably buy manufactured goods and assemble them here and ship them out. Horowitz asked if the company that reuses stored waste would be considered. Atkins said yes. Atkins said Iowa City has a bright economic future. Atkins said he has been in contact with two different companies that are interested in locating in Iowa City. Atkins said he has been in contact with area businesses to obtain profiles of employees. Atkins said many people that work in Iowa City do not live in Iowa City. Horowitz asked about the regional aspects of solid waste treatment, emergency care, etc. Atkins said regarding regionalism, Iowa has archaic tax laws and regionalism is not the panacea that people consider it to be. Atkins said that there are certain services that can be regionalized. Atkins noted that Iowa City has good services and area communities may be interested in using some of those services. Atkins said an economic development goal statement could be added. McDonald said Council needs to discuss what Council's economic r -a6 MINUTES COUNCIL GOAL -SETTING SESSION OCTOBER 11, 1988 PAGE 4 development policy position is. Courtney stated he is not happy with the extent of economic development activities within Iowa City. Courtney said Iowa City needs more direct benefits from ICAD's economic development efforts. Council discussed ICAD and economic development activities within Iowa City. McDonald asked staff to schedule a discussion regarding economic development. CIVIC CENTER IMPROVEMENT: Atkins presented plans for the Civic Center Expansion Project. Atkins said a City staff architect, Jim Schoenfelder, has prepared preliminary plans to expand the Civic Center over a period of years that will satisfy the City's building and office needs well into the future and allow Public Works and Planning to move out of their rented space and back into the Civic Center. Atkins reviewed a three-phase plan that would affect the Police Department, Fire Department and the courtyard area. Atkins said the project would cost an estimated $2.2 million and $50,000 in architectural fees could be saved by using the City staff architect. Atkins asked that the Phase 1 - Police Department Modernization - be included in the upcoming budget. Atkins said the Civic Center Expansion Project will be financed over a three-year period using approximately $1.2 million of in -housing financing and certificates of participation. Atkins said the Police Department needs some immediate work. Courtney asked if the Police are satisfied with the proposed access to the police cars. Atkins showed Councilmembers the proposed layout of the Police Department plans. Larson asked if the proposed Police Department modernization plans are more important to Police Department efficiency than significant increase in police staff. Atkins said if the physical environment is improved, the department will become more efficient and almost 5,000 hours of uniformed officers time presently used for clerking purposes could be better utilized. In response to Larson, Atkins said a physical environment is important to attract a quality Police Chief and quality Police. Councilmembers discussed the Civic Center renovation plans. Atkins said the proposed plans offer a lot of flexibility and will meet the City's needs well into the future. Horowitz asked how the Civic Center renovation project can be justified when the City is cutting back on the Streets Program. Atkins said trade-offs have to be made. Council agreed to the Civic Center renovation plans as proposed. Council directed staff to incorporate the Phase 1 - Police Department Modernization in the upcoming budget. Councilmembers and staff discussed methods of financing for the proposed project. SESOUICENTENNIAL CELEBRATION: Horowitz said the Sesquicentennial Celebration is coming up. Balmer said private volunteers should be used. Atkins said department directors have been encouraged to make plans. Balmer said efforts should be coordinated with the Chamber of Commerce volunteers. Horowitz said citizens could become involved with City affairs. __r -J6 MINUTES COUNCIL GOAL -SETTING SESSION OCTOBER 11, 1988 PAGE 5 BDI PROPERTY: Atkins said the City will probably receive pressure from banks and the BDI Board of Directors to sell the land cheaper. Courtney said a concentrated effort to market the BDI property is needed. Councilmembers discussed marketing of the BDI property. Karr noted that the Iowa City/Johnson County Joint Meeting is tentatively scheduled for December 1 at 4:00 p.m. The meeting adjourned at 7:00 p.m.