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HomeMy WebLinkAbout1988-10-18 Bd Comm. minutesI i PRE! .'.T'{ MINUTES Subject to Art ;oval DESIGN REVIEW COMMITTEE THURSDAY, OCTOBER 6, 1988 IOWA CITY PUBLIC LIBRARY - ROOM B MEMBERS PRESENT: Amert, deVries, Haupert, Nagle, Novick, Seiberling, Sinek, Waters MEMBERS ABSENT: Nelson, Welt STAFF PRESENT: Cain, Elmer GUESTS PRESENT: Dave Long, Dave Long's Protective Products RECOMMENDATIONS TO CITY COUNCIL: The Committee recommends that the City Council approve the proposed awning for 111 South Dubuque Street. CALL TO ORDER Chairperson Novick called the meeting to order at 4:05 p.m. CORRECTION AND APPROVAL OF MINUTES FROM SEPTEMBER 22, 1988 Novick noted a correction to be made in the next to last paragraph on page 2. The following should be added at the end of sentence 4: front, "but current businesses would not be required to change." Nagle noted a correction to be made on page 3, paragraph 2. In sentence one the word "transformer" should be deleted and replaced with "wiring." Haupert moved to approve the September 22 minutes as amended. Nagle seconded. The motion carried unanimously. DISCUSSION OF AWNING PROPOSAL FOR 111 S. OUBUOUE STREET Cain distributed a color photo of the existing facade and a sample of the material selected for the awning. Novick asked Long if the proposed awning would be retractable. Long said the awning would be retractable Just like the one next door at Baskin-Robbins. deVries asked if the mechanical system would be the same as on the awning at Baskin-Robbins. Long said it would be the same mechanical system. Novick asked if there was any further discussion regarding the proposed awning. Waters moved to recommend to City Council that the proposed awning for 111 South Dubuque Street be accepted. deVries seconded. Seiberling noted the two buildings were built about the same time and formed a continuous facade. She stated that given the color combination there, the color of the present awning was totally foreign to everything else and would represent an unfortunate point of contrast. Nagle said he thought the color of the proposed awning went well with the color scheme of the building. Amert agreed that the awning colors match the facade of the individual store, but noted that looking at the two buildings from a distance across the Plaza, they appear as a continuous facade and the proposed awning would disrupt the continuity. Seiberling said the two facades represented a similar architectural element that should be maintained. deVries pointed out the buildings have two independent MINUTES DESIGN REVIEW COMMITTEE OCTOBER 6, 1988 PAGE 2 facades that were restored at different times and they should be treated independently. Nagle said the change would be little different than before, and he felt this facade was a separate building. Novick agreed that in this case two separate awnings were adjacent, not essentially one awning separated in half like an earlier awning proposal for another building. Waters said there was nothing the Commission could control except the awning itself and sitting and discussing the issue may be a waste of time. Amert said this was not a waste of time if those creating proposals will realize the Committee's considerations. She pointed out the notes from this discussion will go to City Council. Seiberling noted on a design level, if merchants want to sell, they ought to apply their knowledge about appearance and design to the outside of their stores. She suggested the Committee ought to encourage people to be aware of the importance of exterior design and be willing to take steps to get the best possible visual effect. Waters asked Seiberling what she would recommend in this case. Seiberling said she would reduce the sign to the context of the building and adjacent sign and would choose a stripe in context with the adjacent awning. She said the exterior sign was one of the key things wrong with the facade. Novick called for a vote on the current motion to recommend that City Council accept the proposed awning for 111 South Dubuque Street. The motion carried by a 5 to 2 vote, with Seiberling and Amert voting no and Haupert abstaining. Long asked for clarification of DRC's concerns. He said the two adjacent awnings would have almost the same stripe pattern but of different and, he thought, compatible colors. Seiberling said the concern was not the color of the awning but the nonconformity of the storefront appearance in relation to similar architectural elements in the adjacent facades. SLIDE PRESENTATION FOR COMMITTEE USE Novick said that the slide presentation should capture the visual image of downtown Iowa City and promote better design control regulations. She opened the floor for suggestions. Seiberling said she had some wonderful old slides but the Committee should first decide the focus for the presentation. Cain said she had access to some new pictures, but did not know how appropriate they would be as they were taken for another purpose. Cain said the format was up to the Committee to decide. She suggested the slides might be related to the proposed design criteria. Waters suggested calling the University of Iowa photography department. She noted there may be students looking for projects. Novick suggested it might be possible to give students a general assignment of illustrating the design criteria with slides from Iowa City. Cain asked if someone could go through existing slides to decide what is available and what is needed. Seiberling again asked what the focus would be, for example rehabilitation or historical preservation. Waters suggested setting up a small subcommittee and getting some students involved with the project. Novick asked for volunteers to work on the subcommittee. Nagle said he /5.26 MINUTES DESIGN REVIEW COMMITTEE OCTOBER 6, 1988 PAGE 3 would work on the subcommittee. Waters suggested Nelson might be interested. Novick said she would call Nelson and ask. COMMITTEE BUSINESS UPDATE ON TRANSFORMER RECOMMENDATION Cain said that Iowa -Illinois Gas 6 Electric Company asked to defer the item until the next informal City Council meeting. She noted the item will be on the agenda for the Monday, October 17, City Council meeting and that notices will be sent to the people who attended the DRC meeting. Nagle asked why Iowa -Illinois wanted to defer the issue. Cain responded that Iowa -Illinois probably wanted to come up with other options. She said if Iowa -Illinois suggests another option, the proposal should come back to the Committee for review, unless City Council requires the underground transformer. Sinek asked how many communities other than Iowa i City have underground transformers. Cain said, according to Iowa - Illinois, no other communities in the Iowa -Illinois servicing area have underground transformers like the one that would be required here. UPDATE ON NEWSPAPER VENDING MACHINE REGULATIONS Cain said the City Manager received a proposal from the newspapers but had requested that it be reconsidered by the newspaper representatives. Apparently it did not address all the City's concerns. REPORT ON DOWNTOWN STUDY Cain said the City staff still has not had the chance to discuss this issue. The status was the same as two weeks ago; the issue is on the City Council's pending list. COMMITTEE DISCUSSION deVries asked if anyone had noticed the galvanized ventilation fans on top of the Holiday Inn. He noted they were an eyesore and asked if they would be painted. Cain said she would check. Amert noted that the Holiday Inn addition was handled very poorly. She said the issue of its expansion rather than just the design should have come to the Committee for review, Amert said that the Committee should have had access to the historical material and discussions about the hotel construction. She pointed out that the final proposal that was approved described the hotel as having only 168 rooms and the structure never was intended to be as tall as now allowed. The expansion should have been reviewed much more closely than it was. Cain noted the project prospectus showed a nine -story structure. Amert said the UDAG proposal should have required the smaller structure that was approved. Cain said she would go back and check, but she knew of no such restrictions in the UDAG agreements. Amert said the Committee should have better help from staff in approach and strategies. She observed that only a courtesy review was given and the Committee should have been able to debate the issue. Cain said it was not just a courtesy review; it was presented as an item for recommendation /5024 MINUTES DESIGN REVIEW COMMITTEE OCTOBER 6, 1988 PAGE 4 to Council. Amert noted that legal interests were involved as well, that the building was a substantially federally funded structure, that other significant questions should have been addressed and it was more than a design issue. She said a special committee consisting of Council members, DRC representatives and others should have been formed to discuss the addition as was done for the original proposal. Seiberling asked Haupert about the maintenance of the downtown mini -park. She noted that the mini -park was a neglected area and that it should be a part of a landscape planting plan for the Plaza. Waters noted the mini - park may lose a majority of its trees. Haupert said he had been advised by the City that they were watering the trees regularly and heavily. He said that the mini -park was not a part of the Adopt -A -Bed program; he agreed that some trees there appeared dead. Seiberling recommended that any dying trees should be replaced and that the replacement trees be subject to DRC review. She said the mini -park planting plan and maintenance should also be reviewed. Haupert said the condition of the mini -park was not consistent with the rest of City Plaza. Seiberling said the right trees would make a lot of difference. She offered Sault St. Marie, Ontario, as an example. She said there the trees were in planters, the people take care of the trees, and each planter had a plaque saying which store or business was responsible for maintenance. Haupert said that the Adopt -A -Bed program will have plaques here; this is part of the plan for the future. The next Design Review Committee will be held on Thursday, October 20, at 12:00 noon, to consider an awning proposal for 110 East College Street. The meeting adjourned at 5:06 p.m. Minutes submitted by Steven Elmer. I I /In•N/NC /.S\%��I�WIDI POLL 1w 57YCF f.; +r:o �IrI IUW I` The awning fabric has black and light gray stripes (� (approximately 3 inches wide) with narrow bronze stripes interspersed. C� MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING THURSDAY, SEPTEMBER 22, 1988 4:00 PM - ADMINISTRATIVE CONFERENCE ROOM MEMBERS PRESENT: Cox (arrived at 5:20), Drum, Gelman, Pacha, Reed, Summy, Swaim, Willis MEMBERS ABSENT: Buchanan STAFF PRESENT: Eggers, Jehle, Forsythe, Green OTHERS PRESENT: Irene Clark, practicum student in Library Science; University of Iowa student- broadcasting class CALL TO ORDER: President Gelman called the meeting to order at 4:06 PM. APPROVAL OF MINUTES: Minutes of the regular meeting of August 25, 1988 were approved. Pacha/Swaim. Disbursementsfor August, 1988 were approved. Summy/Pacha. DIRECTOR'S REPORT: 1. Eggers introduced Deborah Green, Youth Services Coordinator. Debb replaces Judy Kelley who left in July to join the staff of the Newport Beach Public Library. Green has just moved to Iowa City from Tampa, Florida to join the staff of the Iowa City Public Library. She has a strong background in providing library service to children and young adults. The community is fortunate to have her join the library staff. 2. The Hills Bank and Trust Company is promoting reading awareness this year and the library will co-sponsor a "read -in" in November. This event will be a specified 15 minute period when everyone is encouraged to spend the time reading. 3. Eggers reminded the Board that the Library has a team entered in the October 26 Hospice Marathon and more participants are needed to uphold the tradition begun last year when the Library team won several awards. 4. The Iowa Library Association annual meeting will be November 2-4 in Ames and Eggers encouraged Board members to let her know if they wished to attend any sessions which particularly interested them and fit their schedules. Board of Trustees September 22, 1988 Page 2 5. City Manager Steve Atkins has requested that city department heads provide him with a list of long-range goals and needs within their departments to use for the City Council's goal -setting session in October. Eggers asked the Board for their input in compiling this list. 6. The Board will again host a breakfast with area legislators later this fall to discuss matters of mutual concern and interest. Coralville and North Liberty Library Board members will also be invited. Possible dates were discussed and this event will probably be held in early November. PRESIDENT'S REPORT: President Gelman had no report. ANNOUNCEMENTS FROM MEMBERS: i There were no announcements. FRIENDS REPORT: Eggers reported for the FRIENDS that 50 people attended the 1988 literary tour review presented by Sue Neufeld in Meeting Room A on Sunday, September 18. Neufeld also outlined plans for a possible FRIENDS spon- sored tour in the spring of 1989 to southern England and France. Neufeld, who has been an active FRIENDS member and officer for nearly ten years, is moving from Iowa City by October 1 and will be greatly missed by the FRIENDS, Foundation and library staff. The next FRIENDS sponsored library booksale will be on Saturday, October 29 in the library's garage. FOUNDATION REPORT: Executive Director Forsythe stated that the Foundation reception at Bushnell's on Sunday, September 18 was enjoyed by all who attended. . Refreshments and catering were again contributed by a Foundation donor. Forsythe reported on the response to the Foundation's mailing of its annual report in early September: nearly $5,000 in gifts to the Founda- tion; $780 in gifts to the FRIENDS in the form of 28 new memberships and 63 renewals. The Endowment Fund has now received $19,098 in cash plus $7,600 in pledges this year. Forsythe reported on the Investment Committee's recent meeting. The Committee is requesting direction from the Library Board regarding Board of Trustees September 22, 1988 Page 3 income/growth for the Foundation's separate funds. It was suggested by Cox that the library's new 5 -year plan, On Track for the 90's would be a good resource. Eggers will prepare an information/fact sheet for the Board to review and discuss before offering direction to the Investment Committee. The Foundation's Annual Drive will be conducted in late October. This fund drive will include solicitation of area businesses. NEW BUSINESS: The Board informally approved an amendment to the Board's By-laws to change the Board's regular meeting day from the 4th Thursday in November and December to the 3rd Thursday to avoid the Thanksgiving and Christmas holidays. Eggers was directed to put this on the October agenda. The Board approved the expenditure of $300 from the Gifts and Bequests Fund to help finance the fall puppet festival which the library is co- sponsoring with the Downtown Association, the Prairie Guild of Puppetry and Eulenspiegel Puppets. This will be the third annual festival. Drum/Willis. The Board approved the joint agreement between Lhe Library Board and the City Council to coordinate negotiating procedures for collective bargain- ing for the agreement covering library employees which will begin July 1, 1989. Willis/Drum. Eggers reviewed for the Board the FY88 progress toward goals in the current 5 -year plan. While the focus has turned almost entirely to the new plan (FY90-94), this review helped to prepare for setting the FY90 budget goals. The Board gave Eggers input to assist in developing goals for the FY90 budget. These goals and priorities will assist the staff in the prepara- tion of the FY90 budget which will be presented to the Board at the October meeting. There was extensive review of the budget for the Development Office including how funds from the Foundation and FRIENDS will be utilized and what additional funds should be requested for the FY90 operating budget. After Eggers, Willis and Gelman reported on their September 21 meeting on this topic, there was informal agreement to pay for Development Office salaries from Gifts and Bequest and to request that the additional overhead expenses be a part of the FY90 budget. Part of the increased costs can be covered by funds saved from CLSI computer maintenance under the new contract which started this year. The meeting adjourned at 6:03 PM. /50?7 MINUTES IOWA CITY HOUSING COMMISSION SEPTEMBER 13, 1988 IOIiA CITY PUBLIC LIBRARY" - ROOM A MEMBERS PRESENT: Moore, Dawson, Hulse, Stadtlander, Coty, Parden, Williams MEMBERS ABSENT: None STAFF PRESENT: Barnes, Milkman, Seydel, Stroud OTHERS PRESENT: Craig Mosher (Hillcrest Family Services) RECOMMENDATION TO COUNCIL: That the Iowa City Housing Authority - participate in the AHRM.A insurance program. MEETING TO ORDER: 9:08 am by Chairperson Moore MINUTES: `lotion to approve the August 9, 1988 Minutes was made by Hulse, seconded by Stadtlander, carried 6-0. NEW MEMBER: Reginald Williams was introduced as the new Housing Commission member. Williams was appointed by City Council on .august 9, 1988 for an unexpired term ending 5-1-89. HOUSING/RENTAL REHABILITATION - Barnes - RESIDENTIAL FACILITY - 728 Bowery - Hillcrest Family Services Craig Mosher was present to discuss the application for Housing Rehabilitation Depreciating Lien/3% Loan in the amount of $22,000.00. The facility houses nine chronically mentally ill clients who pay for their room and board. It is sometimes used as a stepping stone until clients are able to get their own apartment. Motion to approve the loan in the amount of 322,000.00 was made by Hulse, seconded by Parden, carried 7-0. RENTAL REHABILITATION - 714 North Linn (Duplex) Application for $14,000.00 for duplex consisting of a one- and a two- bedroom unit. Motion to approve the loan in the amount of $14,000.00 was made by Parden, seconded by Hulse, carried 7-0. - RENTAL REHABILITATION - 215 Iowa Avenue (Targeted area) ,Application for $8,300.00 for multiple dwelling consisting of seven units plus cost of appraisal (estimate W $500.00). If the appraisal figure for the after rehabilitation value of the property is less than $188,000.00 then application will not be approved. Maximum allowable assistance for rehab is 545,500.00 (36500 x 7 units). Cost of labor cannot be paid to owners who do their own work. Motion to approve the loan in the amount of $8,300.00 plus cost of appraisal, with an appraisal of the property at $188,000.00 or more, was made by Parden, seconded by Dawson, carried 6-0 with Williams abstaining. Page 2 Iowa City Housing Commission Meeting 9-13-88 OWNER -OCCUPIED HOUSING REHABILITATION - 739 Kirkwood I j Application for 522,000.00 Housing Rehabilitation Deferred Payment Loan/Life Lien. Owner is a 64 year old widow with one roomer. Motion to approve the loan in the amount of 522,000.00 was made by Dawson, seconded by Coty, carried 7-0. ! - OWNER -OCCUPIED HOUSING REHABILITATION - 724 Ronalds Application for $22,000.00 Housing Rehabilitation Deferred Payment Loan/Life Lien. Owner plans to do some of the work himself. He has already started and has purchased some of the materials already. Barnes stated there are three contingencies before approval of the loan application: 1) tax assessed value for the property is S44,810.00 (being taxed currently due to the large lot), but the property is currently appraised at only 525,000.00 and will be appraised at 550,000.00 after rehab. 2) owner must provide funds in the amount of S13,000.00 and must have a letter from bank to verify. 3) title holder must sign all loan documents. Milkman stated reasons for approval were that the land value itself is over $19,440.00 and there are not many houses available for low to moderate income people, and that rehab of the property would improve the neighborhood. Commission members generally felt this property was not appropriate for a loan in this amount. They felt the house was too small and in a bad state of repair to justify spending this money. Parden stated that it was a doll house. Several of the members had viewed the property and Coty stated he had entered the house and said it was trashed out. Motion to deny the loan application for Housing Rehabilitation was made by Parden, seconded by Williams, carried 7-0. - MODIFIED RESIDENTIAL ACCESSIBILITY LOAN/LIEN - 755 Oakland Amount requested is $22,000.00. This is the only program where the ramp expansion and bathroom modifications could be accomplished and since the owner's income is below 50% median income, they could only afford the no interest loan of $11,000.00 for a fifteen year term with the remaining $11,000.00 reverting back to the City when the property is sold. The normal grant provides for $5,000.00. The ramp that is currently located at the back of the property is not legal. Motion to approve the loan in the amount of $22,000.00 was made by Hulse, seconded by Coty, carried 7-0. COORDINATOR'S REPORT - Seydel I - FY 88 Housing Commission/Appeals Board Annual Report - copies were distributed. - Public Housing Management Review - August 11 & 12, 1988 - copies of the HUD letter stating no deficiencies or findings were found were j distributed. /5'428 Page 3 Iowa City Housing Commission Meeting 9-13-88 - Section 8 & Public Housing Update - 187 Vouchers 552,990.00 463 Certificates 5111,053.00 Public Housing August rents - S9,658.00 54 Applications were submitted for approval. - Discuss Public Housing Insurance Iowa City Housing Authority is proposing to participate in AHRMA (ASSISTED HOUSING RISK MANAGEMENT ASSOCIATION) a group pooled self insurance program for Housing Authorities. Cost would be 570.00/unit over the next three years. Current costs are 5100.00/unit. ICHA would save 56.00/unit the first year and more each year thereafter. Premiums cannot exceed 25% increase annually. Resolution is on Council Agenda for 9-20-88 meeting requesting Council approval. Reasons for consideration are as follows: 1) broader coverage of Comprehensive General Liability (For all Housing Authority operations - Public Housing and Section 8), Fire and Extended Coverage (For Public Housing), and Public Officials and employee liability insurance. 2) initial savings, 3) long term insurance coverage i.e. no need to request bids annually for renewals, etc. AHRMA has the approval of the State Attorney General and NAHRO, and has approval of the Iowa Insurance Commission as an authorized risk management association. Housing Commission approved the recommendation to Council for the ICHA to participate in AHRMA insurance. DISCUSSION - Marianne Milkman stated she would like to invite the Housing Commission members to tour projects that are currently underway any time, just call the office and set up a time. In addition, Ms. Milkman stated that hearings would be held later this month for projects for CDBG funds. ADJOURNMENT - Motion to adjourn at 10:36 AM was made by Stadtlander, seconded by Moore, carried 7-0. Approved by: Benjamin J. Moore, Chairperson o 4) MINUTES PARKS AND RECREATION COMMISSION SEPTEMBER 14, 1988 MEMBERS PRESENT: Dotson, Henry, Hradek, Malloy, Steinbrech, Watson, Weideman, Willis MEMBERS ABSENT: Hesse STAFF PRESENT: Ellerbrock, Ertz, Howell, Kriz, Moran, Trueblood GUESTS PRESENT: Bud Gode, John Solow, Michael Green, Brett Green FORMAL ACTION Moved by Hradek, seconded by Dotson, to TAKEN: approve the minutes of August 10, 1988. Unanimous. 6 PUBLIC Bud Gode, a member of the local Audubon DISCUSSION: Society, appeared before the commission regarding the restrooms in Hickory Hill Park not being opened until late morning on September 10, 1988. He stated several birding groups use Hickory Hill Park in the early morning, and he felt the restrooms should be opened during the hours the park is open. Steinbrech asked what the present policy is regarding locking and unlocking the restrooms in the parks. Trueblood stated the city has one person who is responsible for doing this, and their priority is City,Park and then other parks where the shelters have been reserved. He stated if the groups would notify the office at the Recreation Center prior to their use of the park, staff would arrange to have the restrooms open. Mike Green addressed the commission regarding the possibility of the city constructing a municipal ice arena at some future date. Trueblood stated he had contacted Homestead Ice Rink Company to inquire about possible cost. They estimated approximately $1.5-2 million for a basic enclosed ice arena, and approximately $1 million for an open air arena with a small enclosed area. The commission would like to see how much additional support there is, how the University of Iowa would feel about the possibility of a cooperative effort, and would like to receive a solid proposal as to how it will be funded. Mr. Green stated he would begin work on this. PROPOSED PARK/ City Manager Steve Atkins was present to SPORTS COMPLEX: discuss conceptually the proposed parks/sports complex adjacent to the new sewage treatment site. Mr. Atkins reviewed the conceptual drawing. He stated he would like the commission, in its advisory capacity, to prepare a program statement on what the commission wants to see done with the park and recreation complex. The commission discussed various features of the conceptual drawing as far as uses. Trueblood stated that Metcalf & Eddy prepared the conceptual drawing, and noted that they were not park and recreation planners, and this may not be able to be done just as it appears on the drawing. It was decided that each member would prepare an individual program statement. These will be discussed at a future meeting, and a final program statement drafted. -2- /Sol CITY PARK Trueblood reviewed the memo previously mailed TENNIS COURTS: to the commission regarding the renovation Of the City Park tennis courts. Staff's recommendation would be to completely reconstruct the tennis courts. The amount currently borrowed from the Parkland Acquisition Fund would be retained and a request would be made that it be supplemented through the regular budget process next year. There were questions as to the present location of the courts, with regard to drainage and groundwater. Trueblood stated if a complete renovation was done, that this issue could be addressed at that time. Moved br Watson, seconded by Mall to approve the third option listed in the September 12 1988 memo to the commission for cpm lete renovation of the City Park tennis courts. Unanimous. NON-RESIDENT Trueblood reviewed the memo previously mailed FEE POLICY: to the commission regarding non-resident fee/participation information. Trueblood reported that approximately 10-11% non-residents participate in the programs listed, and the approximate total in FY188 paid in through non-resident fees was $8,500. Staff would like to receive the commission's input before a proposed non-resident fee Policy is drafted. Trueblood stated that in comparison with other cities in the survey, staff feels that the non-resident fee charged is sufficient, but noted it needs to be charged more consistently. Trueblood asked the commission about charging non-resident fees for youth sports and programs. The commission felt it was appropriate to charge a non-resident fee because the programs are funded by city taxes. The commission felt a non-resident fee should be charged for all programs and activities, except where it was impractical to do so. There was some discussion about the current non-resident fees for swim passes (50% higher than for residents). some sentiments were expressed that this might be too high, but nothing was decided. Trueblood asked how the commission felt about giving residents first opportunity to register for programs. The majority of the commission felt this should not be done. Willis noted that using the numbers given, he calculated on a gross basis that residents, -3- /s'a9 per capita, were paying $15.88 per person and non-residents were paying $19.54 per person. Adding property tax paid by city residents, residents are actually paying $35.09 per person, and non-residents are paying $19.54 per person. He stated if we were to balance economically the contributions that are being made, the non-resident fee could be raised from $5 to $20. He stated the non-resident fee should be increased. Malloy felt we should increase the non-resident fee to a level that would increase revenue, with the proviso that we have a policy for those people who would not be able to afford to participate because of the fees, and publicize this policy. The majority of the commission members was against increasing the non-resident fee. Moved by citizen discount presently is only applicable to residents, and asked how the commission felt with regard to this. The consensus of the commission was that the senior citizen discount is based on their age, and felt all senior citizens should be entitled to the discount. PROPOSALS FOR Trueblood stated staff would be re -submitting C.D.B.G. FUNDING: last year's projects for C.D.B.G. funding. The projects include Photo Dark Room and Potter's Studio Accessibility in the Recreation Center, Restroom in Lower City Park, and North and south Hickory Hill Park Handicapped Paths. Trueblood stated that Miller -Orchard Park could be submitted. The commission discussed how the projects were viewed during last year's C.D.B.G. funding process. The consensus of the commission was that we should prioritize the projects, with Miller -Orchard Park being given top priority. Moved by Dotson, seconded by Watson, to resubmit last year's proposals for C.D.B.G. funding, alana with Miller -Orchard Park, and indicate that Miller -Orchard Park be given top priority. Unanimous. -4- 16,07' PARKLAND Dotson reported that the committee had met COMMITTEE: and reviewed the open space plan. He stated the committee will be looking at inner city areas to see if there may be some areas that might present opportunities for open space. As far as the developed zone, it appears from the park tours that this zone is fairly well established, with the exception of the Miller -Orchard area. As far as developing zones, the committee feels the best way to pursue this is to work with Planning and Zoning, and receive their input as to where new developments and subdivisions are being proposed. Fran Malloy will be the School Board representative on the Planning and Zoning Commission and will represent the Parks and Recreation Commission also. With regard to the issue of fishing access to the Iowa River, Dotson stated he reviewed past minutes of the Riverfront Commission. He reported he had looked at the Ralston Creek area. It appears to be a nice area to fish, perhaps being a little hazardous to get down to, and has a large flat parking area. He stated it would be difficult to improve the area based on the lay of the land. Dotson felt there was nothing more the commission needed to do with regard to this issue. PARKS AND Willis reported that the final draft of the RECREATION foundation gift brochure should be completed FOUNDATION: some time next week. COMMISSION In reference to the Mercer Park Aquatic TIME: Center, Malloy stated she was asked why there was no family swim. Trueblood stated staff was looking into this. She also received a letter regarding handicapped accessibility from a woman on crutches who was prevented from using the facility due to the slipperiness of the floor. Trueblood stated staff will be contacting her and will try to accommodate her. She stated she also heard a rumor that the tile was coming up. Trueblood stated there were a few areas where the tile is coming up, and noted that the tile is under warranty and is being taken care of. Karen Hradek asked that a sign be posted at the Mercer Park Aquatic Center when there is a change in normal hours. She stated her son went to swim one day and the facility was -5- /.3079 closed. He did not see any sign. Trueblood stated signs are posted whenever there is a change in the normal hours. Hradek asked if we have volunteers who help in our SPI programs. She received a call from a lady who felt the special education kids only see each other. Moran stated we hire two staff per activity and normally have 4-6 volunteers present. Willis stated he was asked when there would be lap swimming available in the afternoon at the Mercer Park Aquatic Center. Trueblood stated we presently have afternoon lap swimming, and have lap swimming virtually all day in different sections of the pool. Steinbrech asked how the commission felt about continuing to meet at 5:30 p.m. The consensus of the commission was to continue to meet at this time. DIRECTOR'S Trueblood reported on the following: REPORT: Pool Blanket at Mercer Park Aquatic Center: The pool blanket will be funded almost entirely from the sales tax refunds. Present estimates on the sales tax refunds is $70,500, with $70,700 being the total cost of the pool blanket. Habe Ruth/Mercer Park Ball Diamonds (outfield renovation pro9ect: Staff has requested a budget carryover and are awaiting a response. The Engineering Division has not been able to shoot the elevations yet, but it appears that a large amount of dirt may need to be moved. If so, this may mean losing a season. Hand Concert in City Park: Elvis Jordan notified the office that he would be postponing the music festival which was to be held in lower City Park on September 10, 1988. ADJOURNMENT: Moved by Henry, seconded by Hradek, to adjourn 8:30 p.m. -6- �s.79 ............. I l5� J'V MINUTES SENIOR CENTER COMMISSION AUGUST 15, 1988 MEMBERS PRESENT: Jack Bock, Gerri Busse, Lorraine Dorfman, Emmett Evans, Dorothy Fiala, Bud Gode, Geri Hall, Ruth Wagner MEMBERS ABSENT: Jean Hood I STAFF PRESENT: Bette Meisel, Joyce Phelps GUESTS PRESENT: Hwi-ja Canda, Practicum Student; Rosemary Spears, CoE CALL TO ORDER/INTRODUCTIONS/PUBLIC DISCUSSION/MINUTES: Hall called the meeting to order at 3:00 p.m. Hall said an agenda item which was supposed to be on the August agenda, the video camera and equipment, would be scheduled for September. The minutes for July 18, 1988, were approved as read by unanimous voice vote. Hwi-Ja Canda, social work practicum student, introduced herself. There was no public discussion. COUNCIL OF ELDERS REPORT: Spears informed the Commission that with the help of Dorothy Cheng, a graduate student being sponsored by Susan Rogusky, the Speakers' Bureau Manual was nearing completion. Spears said they hope to have it completed by November or December. i The Council had discussed the feasibility of having a booth at the Johnson County Fair next summer. The cost for one is $70. She said they were i checking with Economy Advertising on a giveaway item, preferably one which would be redeemed at the Senior Center. Spears said the Council had voted in favor of a volunteer recognition dinner, but they preferred to eliminate the extended reading of everyone's name. They felt that the ad containing all volunteers' names in the Press -Citizen, the names in the POST, program, and scroll were sufficient. They preferred just the dinner with entertainment. Spears said the Council had a new protocol committee of Hilleman, Thomas, and Rogusky to deal with requests, problems and complaints. BIRTHDAY CELEBRATION: The birthday celebration is scheduled for September 23. The program for the afternoon is a town meeting from 3:30-4:30 p.m. featuring speakers from the Commission, the Council of Elders, and staff to answer questions; a potluck dinner from 5-6:30; and a dance from 7-10 p.m. featuring Frank Buhr's music. During intermission there will be a cakewalk and refresh- ments. /530 Senior Center Commission August 15, 1988 Page 2 Busse and Fiala have secured cold drinks and cups from the Riverside McDonald's for the birthday party. They were checking other sources for plates and napkins. Bock volunteered to pick up the drinks from McDonald's. Wagner and Spears are working on the publicity for the day. It was decided that people should bring salads or main dishes to serve six people to the potluck. The Center will provide birthday cake and drinks. SENIOR CENTER UPDATE: Meisel said Linda Oxendale was working on a variety of activities for the game room, including bumper pool, table tennis, darts, women's pool league, and other board games. Meisel said by December the idea of making the game room a "multi -game" room may be a reality. Meisel related that AARP had discontinued the service of providing coffee and tea in the lobby. This issue was considered by the Council of Elders who had decided to table the idea until cooler weather in the fall. They were not against the idea, but no one was willing to make the coffee and deal with the hassle of washing the pot, etc. Meisel explained that the library stairs which were bought last year were not functional. The unit is too heavy to move easily and too heavy for retractable casters. Bock moved that the stairs be turned into a plant stand and that Meisel should look into securing more functional stairs. Busse seconded; the motion carried, all ayes. Meisel explained that there were constant complaints about the women's bathroom. Someone had suggested the use of a device that provided toilet seat covers might help. She had checked, and to experiment with installing such a dispenser in one bathroom on a trial basis would cost between ;200-$300. After discussion, it was decided not to do this as the mess and possible plumbing problems from the paper or plastic seat covers would outweigh the good. Meisel informed the Commission that CCN was soliciting grant applications and suggestions of need for use of upcoming funds. The deadline is September 21. The public hearings are set for September 27 and 28. She explained that generally the monies go toward capital improvements such as houses or parking lots. Hall said there was a need in Iowa City for a Ronald McDonald House for older adults. This would provide a rest haven for spouses and families of older people while they were here for various medical treatments. She said many were too frail to stay in motels or guest houses, and some are here for six to eight weeks for radiation therapy. This sort of living arrangement would benefit patients of both University Hospitals and Mercy Hospital. /S3e a Senior Center Commission August 15, 1988 Page 3 JOINT MEETING OF COUNCIL OF ELDERS AND COMMISSION: Some of the purposes of holding a joint meeting are to work on communica- tion; delineate the roles of staff, Council of Elders, and Commission; and explaining step-by-step how decisions are reached. The date and time for the joint meeting is September 19 at 2:00 p.m. A committee of Busse, Hall, Meisel, and the Executive Committee will meet to discuss these various issues. The Executive Committee will meet Tuesday, September 6, at 8:00 a.m. VOLUNTEER RECOGNITION: A recognition dinner will be held on Monday, October 24. It will consist of the dinner with entertainment by the Slightly Off-Broadway Theater. The lengthy reading of names will be eliminated. The following committees and duties will facilitate this event: Contacting banks for advertising: Wagner, Busse Food (get bids, menu selection): Dorfman, Evans, Gode Table decorations, name tags, assign tables: Hall, Bock, Meisel Serving line: Evans, Gode and spouses Coffee, water, cake: Fiala, Hood, and staff Transportation and reservations: Staff and Commission Everyone will assist in removing dinner plates, serving dessert, and dumping trash. Meisel will take care of hiring janitor and kitchen help. OPEN DISCUSSION: The Commission will bring cookies, bars or other finger foods for the joint meeting on September 19. The Council of Elders will bring fruit. The Center will provide drinks. The meeting adjourned at 4:30 p.m. Minutes prepared by Joyce Phelps, Senior Center Secretary. Minutes approved by Ruth Wagner, Senior Center Commission Secretary. 15-34 A r MINUTES ANNOWN RIVERFRONT COMMISSION AUGUST 17, 1988 - 5:15 P.M. a5arr dcd (p.$) SENIOR CENTER CLASSROOM C" 9- t5 -88. MEMBERS PRESENT: Buckley, Horton, Jones, Lovell, Stroh, O'Brien, Wachal MEMBERS ABSENT: STAFF PRESENT: GUESTS PRESENT: CALL TO ORDER: Apaydin, Bruner, Hradek Rockwell, Michel Kay Gillies, Project GREEN Wachal called the meeting to order at 5:35 p.m. REVIEW AND APPROVAL OF THE JULY 6 AND 13 1988 MINUTES: Stroh moved to approve the July 6 and 13, 1988, Riverfront Commission meeting minutes. Buckley seconded. The motion carried unanimously. REVISION AND APPROVAL OF FY88 ANNUAL REPORT: Buckley requested adding an item to address the conflicting recreational activity going on between the Coralville Reservoir Dam and the Coralville Milldam, especially the problem of people who are canoeing or tubing getting mowed over by speedboats. She understood the Commission had previously addressed the situation, and asked about the history and status of this item. Wachal felt it was pointless to deal with the speedboat problem unless a new way to get the support of the Johnson County Supervisors and the Coralville City Council could be found. Jones talked about the need to enforce state motor power limits. Wachal felt that a "no -wake" ordinance would generate more leverage for change than attempting to ban waterskiing. Rockwell explained that the Commissioners had previously recommended without success that Johnson County and Coralville request an amendment to State regulations to prohibit water- skiing on that section of the river. O'Brien felt there were not enough enforcement people to police that type of restriction. Wachal agreed that policing was an issue, but stated the accidents caused by speedboats in that area were serious. He was in favor of the Commission studying the problem again. The item was added to the list of planned activities: "Study and seek resolution to safety problems occurring on the Iowa River between the Coralville Reservoir Dam and the Coralville Milldam." O'Brien asked if the Commission intended to pursue the study of what other cities were doing in terms of riverfront improvements. Stroh moved to strike that item. O'Brien stated he didn't want to delete the item. He stated that Cedar Rapids had hired someone to set up a master plan for riverfront development and that the Commission should get a copy of it. Wachal wanted the language for this item changed to "continuing an informal study" and Stroh agreed. The Commission agreed to incorporate this proposed item in the Annual Report as follows: "Continue an informal /53/ Riverfront Commission August 17, 1988 Page 2 study of other communities' riverfront improvements, organizational support and funding sources." Wachal stated that he wanted to add an item having to do with CDBG funds. Stroh suggested investigating other funding sources as well. Wachal clarified that he was discussing the $200,000 that had been "borrowed" from the Riverfront Commission by the City for an urban renewal buyout. Wachal felt strongly that the City had no business asking the Commission to compete for CDBG funding if the money should be repaid to the River - front Commission. The Commission agreed to add the item: 'Pursue repayment of $200,000 CDBG funds, which were borrowed to finance an urban renewal buyout in the 1970s. The funds should be used for riverfront preservation and development in Iowa City." Jones requested adding an item to correct erosion of private property caused by City culvert reconstruction on Ralston Creek. Jones stated that clearly the City was at fault and should have to correct the problem. This item was incorporated as the 16th planned activity on the Annual Report. Wachal stated if funding were available, improvements of the fishing area down by Harrison Street on the east side of the Iowa River should be implemented. Jones suggested that a zigzag -type of wheelchair access could be constructed. O'Brien asked if various funding options were being pursued. Jones stated that he had investigated funding that Johnson County had received through the U.S. Army Corps of Engineers. Jones stated the money had been invested, and County Supervisors would welcome suggestions on how to use the funds to benefit rural Johnson County residents. O'Brien felt the Riverfront Commission should work on obtaining funding for riverfront improvements. Jones thought this would fit in with the trail system activity. Jones then talked about developing the east bank of the river, north of I- 80 as a wilderness park. Lovell questioned if funds could be used for land acquisition. Jones responded there were no restrictions on the County money, except that it had to aid people residing in rural Johnson County. Wachal said he had talked to people interested in putting a wilderness park in the peninsula area of Iowa City. Rockwell informed the Commission that this concept was part of the 1983 Comprehensive Plan. Jones talked about the bluffs in the area and how they should be preserved. Wachal felt an eye should be kept on the environmental concerns associated with this area. Jones stated that later in the meeting he intended to propose ordinance language for dealing with environmentally sensitive areas. Wachal said the Commission should continue to study the need for action on environmental concerns as recommended by the Urban Environmental Ad Hoc Committee. O'Brien brought up the need for a sidewalk on Riverside Drive. Rockwell asked O'Brien if he wanted this as an activity item in the Annual Report. Lovell asked about the status of this project. Stroh said the University had received direction from the City to build certain sidewalks and this 1531 Riverfront Commission August 17, 1988 Page 3 sidewalk was one of them. Later, the City dropped the sidewalk construc- tion request. Rockwell stated she thought the University had agreed to maintain the sidewalk, if the City would construct it. Lovell asked if this issue should be a specific item for next year. Jones stated the sidewalk should be considered part of the trail system and should be paved. The item was included in the Annual Report as follows: 'Promote a cooperative agreement among the City, University of Iowa and the Iowa Department of Transportation to construct a wide sidewalk on the west side of the Iowa River between Iowa Avenue and Burlington Street." MOTION: Wachal moved to adopt the FY88 Annual Report as amended by the Commission. Horton seconded. The motion passed unanimously. DISCUSSION OF CDBG APPLICATIONS FOR 1989 FUNDING: Jones talked about the ugly riprap consisting of large slabs of pavement with reinforcing rods jutting out along the river next to Rocky Shore Drive. Jones thought the bank looked nice from the road, but was unattractive from the river. Gillies stated the riprap was placed there for street stabilization. Jones felt a mason would have to be brought in to break up and appropriately place the concrete. Wachal questioned if any plantings would be lost. Jones thought that about a three foot strip of the plantings would be lost because of the heavy machinery that would be needed for the project along this quarter -mile stretch of river. Wachal suggested an alternative of planting a vine cover over the cement. He added he was not suggesting trees, but vines. Jones thought grape vines might be a good idea. Wachal felt they should ask Project GREEN's advice on the situation concerning the use of vines. Wachal stated there are different types of vines and he suggested hog peanuts because that type of vine wouldn't encroach on the prairie flowers planted by Project GREEN. Lovell suggested sending a memo to Project GREEN informing them of the situation and the ideas that had been discussed. Lovell asked if the Commission wanted to request CDBG funds for this project. Wachal responded yes, under the condition that Project GREEN approved the idea. Rockwell suggested including Mayor's Youth in the project because of the conservation work involved. Buckley asked if the fishing area could be eligible for CDBG funding under the "urban blight" heading. Commission members discussed preparing a CDBG application for construction of a walk over the railroad crossing on Harrison Street and general beautification and plantings for the area. Buckley wondered if there were any limitations to expending CDBG money on University property. Rockwell stated the University would need to be a partner in a joint application for CDBG funds if improvements were to occur on University property. Jones asked if there were any other projects to be discussed. Lovell mentioned the fishing access project along Highway 6. Jones stated that IDOT would need to be involved. O'Brien thought Hills Bank might give access and stated he would talk to the bank president, Dwight Seegmiller. /53/ Riverfront Commission August 11, 1988 Page 4 Lovell asked if Mayor's Youth had talked about what they wanted to do. Rockwell replied nothing specific had been proposed for 1989 CDBG funding. Lovell asked if the Mayor's Youth could work on a Ralston Creek project. She was particularly interested in seeing the property at 11 S. Johnson acquired by the City and converted to public open space. Rockwell said Mayor's Youth could work on the property once the City acquired it and it became public property. She said Mayor's Youth couldn't do anything until the house was removed. Lovell stated she didn't want to condemn the structure and cause the elderly resident to have to relocate. Rockwell explained that if relocation was not acceptable as part of the project, the Commission might want to defer requesting funds for this proposal. Rockwell said the woman residing in the house didn't own the property; she has a life estate. The property is owned by her niece. Jones suggested buying the niece's property. Wachal said they were trying to formulate proposals for immediate use of CDBG funds. Rockwell suggested that the Commission could request that the project be made part of the City's Capital Improvements Plan. Wachal asked if the handicapped access project in Terrell Mill Park had been completed. Rockwell said funding for the project, applied for jointly with Parks and Recreation last year, was not granted. It was not considered a high priority item by the Committee on Community Needs. Buckley felt the three requests were enough. Wachal stated the Harrison Street fishing access project could require a large amount of funding. Jones thought the project could be phased. The members of the Commission discussed who was going to be responsible for each of the suggested projects. Jones said he was interested in working on the fishing access project. Wachal said he would chair the Rocky Shore Drive project. Lovell suggested having the Parks and Recrea- tion Commission sponsor the fishing access project. Stroh said he would work with Jones. He could get some cost estimates from the University's engineers. Jones said the project was contingent on property ownership and the problem of the sidewalk crossing the railroad. He felt they might need to obtain the railroad's cooperation and that there were a lot of unknowns. Rockwell stated she would contact Cindy Coffin, Special Populations Supervisor in the Parks and Recreation Department, about resubmitting an application for the Terrell Mill Park Handicapped Trail Project. DISCUSSION OF URBAN ENVIRONMENTAL CONCERNS: Jones stated he had a proposal for an ordinance that designated environ- mentally sensitive areas within the City. Jones read the following proposal which he had prepared: An ordinance to: a. Empower the City Council or Commissions designated by Council to designate areas from time to time within the City to be environmen- tally sensitive. Criteria for such designations shall include, but not be limited to: 1. areas of scenic beauty, or AW Riverfront Commission August 17, 1988 Page 5 2. areas containing unique or rare species of natural communities. b. Regulate the development of property containing environmentally sensitive areas. Development proposed after an area has been designated as environmentally sensitive shall: 1. minimize the use of fill or grading so as to preserve to the extent possible under the proposed use, the natural character of the land. 2. locate improvements on the property so that negative impacts on environmentally sensitive areas are minimized. 3. limit the uses to which such land may be put. Stroh asked whether a zoning classification could be used. Jones suggested using an overlay zone for areas such as the limestone bluffs along N. Dubuque Street, the steep bluffs west of the Elk's Lodge, the peninsula area across from Edgewater Park in Coralville and the area by the County Fairgrounds. Wachal said he was trying to get this issue off dead center; that it should have a high priority. He explained that much of what Jones proposed had been recommended to City Council by the Urban Environment Ad Hoc Committee,and incorporated through Council adoption into the City's Comprehensive Plan. Jones stated he was unaware of this, and thought that Councilor Randy Larson also needed information about this. Buckley felt the Commission should look at what had already been proposed and make modifications. Wachal requested that Rockwell forward the UEAHC recommendations to Riverfront Commission members and to the new City Council members prior to the next Commission meeting. UPDATE ON COMMISSION REVIEW ITEMS: Iowa City Ready Mix With regard to the Imperial Court Subdivision, Jones said he was looking at the preliminary LSNRD and the waiver of screening on the southeast portions of the riverbank. The stated reason for the waiver was the change in the grade which obviated the need for screening. Jones said Napoleon Park was on the opposite bank, and because of the Building Official's waiver, there was no assurance that the cement facility would be screened from the park. NOTieNt--denes-mored-te-recesend-te-8eenci4 --Eeurt-Snbd}ris}en-be-reseinded--- Herten -seconded: (Note: In light of specific information received concerning the motion above, the Commission voted unanimously at its September 28, 1988, meeting to withdraw the recommendation to Council to rescind the Building official's waiver of screening for the Imperial Court Subdivision. The August 17, 1988, minutes have been amended accordingly.) Wachal asked Rockwell to send a copy of the Commission minutes to Parks and Recreation and highlight the recommendations pertaining to that Department. /Sj/ Riverfront Commission August 17, 1988 Page 6 Wetland/Idvllwild Wachal said as far as the wetland situation was concerned, the Commission would have to wait for a decision from the U.S. Army Corps of Engineers. Lovell said as far as she knew the Idyllwild neighbors were still planning to purchase land in the area. Riverbank Definition Rockwell discussed the proposed river corridor overlay zone amendment concerning the definition of "riverbank." The proposed amendment is scheduled to be presented for City joint staff review on September 27, and reviewed by the Planning and Zoning Commission at its October 3 informal meeting and the October 6 formal meeting. Rockwell stated she would draft a memo concerning the anticipated impacts the proposed amendment would have on private as well as public properties, and developed as well as undeveloped properties. Jones stated that much of the effected area was already public land and drafting a memo on the probable impacts of the amendment should be no problem. Jones offered to work on the memo with Rockwell. Fishing Access Rockwell stated the Parks and Recreation Commission had reviewed the "fishing access and improvements" petition and decided their Parkland Committee would visit the sites and report back. Rockwell asked the Riverfront Commission if they wanted to work cooperatively with the Parks and Recreation Commission on the project and the members responded affirmatively. Rockwell said she would get the names of the Parkland Committee members to Jones to work on the Harrison Street River Access application for CDBG funds. Commission Canoe Tri Lovell suggested setting a date for a fall canoe trip. Through a process of consensus and elimination, the Commission targeted the mornings of October 16 and 22 as possible canoe trip dates. Lovell suggested that the Commission decide on the specific date at the next meeting. Commission members stated that the canoe trip should be planned to be on the stretch of river between the Coralville Milldam and the Burlington Street Dam. Lovell and Rockwell agreed to scout out the canoe access and egress points for the proposed canoe trip. ISCUSSION OF FUNDING FOR RIVERFRONT IMPROVEMENTS: O'Brien stated he had seen where the Iowa Department of Natural Resources was spending a lot of money on dredging Brown's Lake and thought the Commission should look into getting funds for dredging the Iowa River because of all the silting in it. Jones countered that it is not advisable to dredge a river to get more water in it. Stroh stated the amount of water in the river was regulated by the U.S. Army Corps of Engineers. Jones said that during the month of August, the Corps keeps the water level low in the river while accumulating it in the reservoir because of the possibility of a drought. /b'J/ Riverfront Commission August 17, 1988 Page 7 Wachal suggested using the Palmiter method because it would be a lower cost approach. Stroh said the Palmiter method had only been used on small rivers with a great deal of vegetation. O'Brien suggested studying the matter. Rockwell asked what area O'Brien was thinking of dredging. O'Brien replied that he thought the area near Highway 6 should be dredged. Wachal agreed that the riverfront area near Highway 6 needed improvements. Lovell felt the issue should be added to the list of proposed activities in the Annual Report. The rest of the Commission agreed. River City 1989 Wachal wondered if they could have Jim Anderson from the National River - park and Waterfront Association come to consult with the Commission in conjunction with another meeting, such as next River City, Iowa meeting. Wachal proposed to have Melody Rockwell get in touch with the River City organizers to have them help share the cost of having Anderson come and stated the meeting should be open to the public. Jones suggested inviting City Council members. Meeting Time Change Rockwell asked how the third Wednesday of the month Would work out for the group as a regular meeting date. The Commission agreed to schedule its meetings on the third Wednesday of the month, but requested that the meeting begin at 5:30 instead of 5:15 p.m. As an exception, however, the next meeting was scheduled for the fourth Wednesday, September 28, at 5:30 p.m. so as not to conflict with Yom Kippur. The meeting adjourned at 7:35 p.m. Minutes submitted by Greg Michel. 1 _......................... J�-t) MINUTES RESOURCES CONSERVATION COMMISSION SEPTEMBER 12, 1988 MEMBERS PRESENT: Moreland, Wittig, Duffy, Throgmorton MEMBERS ABSENT: Pelsang STAFF PRESENT: Schoenfelder CALL TO ORDER: The meeting was called to order at 7:35 p.m. by Moreland, Chair. I APPROVAL OF MINUTES: Minutes of July 11, 1988, were approved as submitted. PUBLIC AND MEMBER DISCUSSION: General public in attendance were: Jim Harris, University of Iowa Instructor in Urban & Regional Planning Tom Wittman, Student, Urban & Regional Planning, U of I Leslie Johnson, Student, Urban & Regional Planning, U of I Andy Hug, Student, Urban & Regional Planning, U of I Susan Horowitz, Iowa City Council Member Schoenfelder gave a brief description of his proposal to the RCC for a plastic milk jug recycling program called "RECYCLOTTO" where a lottery - type incentive program is implemented by the RCC to aid volunteer civic groups in collecting one gallon plastic milk jugs for sale to a plastics recycler. This program would be a fund raiser for civic groups, a waste recycling fee generator for the Iowa City landfill, and awaste ndaprize winning as well ggame for participants (general public), effort. Throgmorton introduced the U of I visitors and explained that the students could help the RCC investigate solid waste management problems and f solutions in the Iowa City area. The students would do this as a group project for credit in Jim Harris' Graduate Urban Planning course 102:215 Field Problems in Planning. i Harris gave a summary of course intent and suggested the students could be i most effective in reviewing and researching literature for technological i advances in solid waste management and make recommendations of appropri- ateness of each to the Iowa City situation. Moreland suggested the students could help the RCC by: 1. Developing the programmatic details of Schoenfelder's proposal for a "RECYCLOTTO" recycling program. 2. Conduct a survey of the commercial and industrial waste generators using the Iowa City landfill. /53 PL Resources Conservation Commission September 12, 1988 Page 2 3. Helping design a public awareness campaign through local elementary schools. Wittig indicated it might be more appropriate for the Chamber of Commerce Energy Committee, of which he is a member, to conduct the survey of industrial landfill users. He would investigate this further. Horowitz pointed out that the RCC needed to show the connection between solid waste management and economic development, as well as sensitizing the public to conservation awareness. Throgmorton summarized the four areas in which the students could help. 1. Write an "Overview" of the solid waste problem as it relates to both technological and institutional parameters. 2. Analyze Schoenfelder's proposal and develop programmatic details if feasible. 3. Develop a public school program to foster student awareness of the solid waste management problem. 4. Develop a matrix of local commercial and industrial waste generators, showing how much and what type of solid waste they send to the landfill. Harris indicated the students needed to decide what approach they should take considering the limited time of one semester. They will review this meeting's discussion and return with a work plan in one week. Throgmorton moved to have a special RCC meeting scheduled for September 21, 7:30-9:00 p.m., to review the students' work plan; Wittig seconded; passed unanimously. OTHER BUSINESS: None. ADJOURNMENT: Meeting was adjourned at 9:30 p.m. City of Iowa City MEMORANDUM Date: October 13, 1988 To: City Council From: Rosemary Vitosh, Director of Finance(.ql�-� Cathy Eisenhofer, Purchasing Agent e1� Re: Large Equipment Purchases Effective July 1, 1988, a new State law went into effect regarding large equipment purchases. It requires the City to notify other political subdivisions of planned equipment purchases which cost $50,000 or more. This legislation is intended to encourage political subdivisions to make Joint purchases of like equipment. The minutes of the governing body which initiates the purchase must state which other governmental bodies were contacted. In order to comply with this law, the Purchasing Division will, for all planned equipment purchases costing $50,000 or more, mail written notices to the City of Coralville, the Iowa City School District and the Johnson County Board of Supervisors. A copy of the notice will then be placed on the Council's agenda under the Consent Calendar. In this way, the notice will be noted in the minutes of the Council meeting. Work is currently progressing on the acquisition of equipment which will cost in excess of $50,000. The attached notice was sent on September 28, 1988, to the listed political subdivisions. The three equipment items to be purchased will each cost in excess of $50,000 and are all included in the FY89 Budget. Please contact either of us with questions on this new legislation or procedure. RV/sp/PC-3 L CITY OF IOWA CITY NOTICE: PURCHASE OF EQUIPMENT In accordance with Iowa Senate File 387 Section 28E.20 JOINT PURCHASES OF EQUIPMENT, the City of Iowa City is giving notice of intent to purchase one or more items or accessories or attachments to equipment, the total cost of which is estimated to be $50,000 or more. The following political subdivisions have been contacted: City of Coralville - City Clerk Johnson County Board of Supervisors - Chair Iowa City Community school District - Business Office NOTICE WAS MAILED: September 28, 1988 EQUIPMENT TO BE PURCHASED: One Bulldozer One Motor Grader Seven Squad Cars City of Iowa City Finance Department Central Procurement 8 Services Division /sp cc: City Council CIVIC i• CI'NTUR • 410 PAST WASIII\GTO\ STI(I IT • IOWA CIT) IOWA 52:10 (119) SS6•5000