HomeMy WebLinkAbout1988-11-01 Bd Comm. minutes3.o
MINUTES
IOWA CITY AIRPORT COMMISSION
THURSDAY, SEPTEMBER 15, 1988
IOWA CITY TRANSIT FACILITY
MEMBERS PRESENT: Jack Ashby, Pat Foster, John Ockenfels
MEMBERS ABSENT: Dick Blum, Harry Lewis
STAFF PRESENT: Ron O'Neil, Bill Sueppel
CALL TO ORDER:
Chairman Ashby called the meeting to order at 7:45 p.m. Attendance and
guests were noted.
APPROVAL OF MINUTES FOR AUGUST 18, 1988, MEETING:
Foster moved to approve the minutes of August 18, 1988, as presented.
Ockenfels seconded the motion. The vote was taken and the minutes were
unanimously approved.
PRESENTATION OF BILLS:
The current bills for September 1988 were presented by O'Neil. A brief
discussion concerning the water and sewer bill was held. Consideration of
a separate meter was made for the United hangar. Mention was also made as
to the cost of the light bulbs for the runway. Foster moved to approve
the bills, seconded by Ockenfels. The vote was unanimous and the motion
carried. Foster was appointed as Acting Vice -Chair and signed the bills.
RID -A -BIRD CONTRACT:
O'Neil stated that the original service contract was for $700.00, and $132
service charge every six months. The service is provided bi-annually, but
Sueppel stated that the contract is no longer binding. Blum had
previously expressed concern with insurance and Sueppel suggested that
separate coverage be looked into.
O'Neil stated that Rid -A -Bird was paying for the damaged airplane. They
had tried to clean the plane, but repainting will need to be done. Rid -A -
Bird has not admitted that it is their problem, but will pay for it
anyway.
AIRPORT LAYOUT PLAN (ALP):
O'Neil said the plan was agreed upon, including runway lengths and
displacing and relocating the thresholds on 12/30. Herb Moses sent a copy
of the plan to the FAA.
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9
MINUTES
IOWA CITY AIRPORT COMMISSION
THURSDAY, SEPTEMBER 15, 1988
PAGE 2
FURNACE REPLACEMENT:
O'Neil stated that there was about $57,000 to spend on energy conservation
measures from the Energy Savings Payback Fund. Of that amount, $1,000
would be put toward the furnace. The current furnace is oversized and
will rust internally if it is not run at 130'. It would cost $10,000 for
a furnace boiler and $4,000 for installation of a four-way valve with
sensors. A suggestion was made to install two smaller boilers, but the
heat pipes are poured into the concrete floor. O'Neil said that zone
heating could be arranged.
Foster recommended that O'Neil pursue the furnace issue further. O'Neil
reminded the Commission that the whole $7,000 may not be available if not
used at this time. Ockenfels agreed that further investigating of this
issue be done.
INDUSTRIAL USE OF AIRPORT PROPERTY:
Mayor McDonald wants to meet informally with the Commission on October 3
to discuss what the Commission's plans are for industrial growth.
011ie Ohlman, of the Airports Division, wants the clear zone clear and
does not want a parking lot. Atkins asked what would happen if the land
was sold anyway. O'Neil said that money from the FAA may be rescinded.
Don Schmeiser wanted to send a letter to Ohlman regarding the matter.
O'Neil asked Schmeiser to have copies sent to the Airport Commission.
Ockenfels felt it was appropriate to call Ohlman to reaffirm that the
Commission is willing to work with the City and the FAA.
AIRPORT IMPROVEMENT PROJECT - FEDERAL GRANT UPDATE:
Discussion was focused on the selection of an engineering firm. O'Neil
said that six firms had sent informational packets. The Commission
determined that Ockenfels and Lewis should make the recommendations.
O'Neil reminded the Commission that a decision needed to be made before
September 30. Ashby suggested that O'Neil get the cost estimates and that
a special meeting be held on September 22, 1988, to decide on the
engineering firm.
CHAIRMAN'S REPORT:
A letter was given to the Commission members concerning some repair work
done by Iowa City Flying Service for J.M. Swank. Ockenfels said that
Jones will do repair work if the parts were provided. O'Neil said the
letter was primarily to inform the Commission of I.C.F.S. policy.
Ashby then passed around his letter of resignation. He will be moving out
of the city, and therefore cannot be a Commission member. O'Neil said a
copy would be sent to the City Clerk and the vacancy would be advertised.
157Y
MINUTES
IOWA CITY AIRPORT COMMISSION
THURSDAY, SEPTEMBER 15, 1988
PAGE 3
COMMISSION MEMBER DISCUSSION:
The unicom radio at Iowa City is not operable and the loaner currently
does not receive. As a result, handsets will be used for the weekend.
PUBLIC DISCUSSION:
None.
ADMINISTRATIVE REPORT:
Concern as to when the airports closed for home football games was
discussed. O'Neil also informed the Commission that part-time help was
being hired. In addition, David Brenneman would be officially terminated
from of thpayroll. O'Neil
leu the
ruck to beusedforSaturday. Finally, O'Neilstsaid ethattaken
Jones
should be made aware of banner towing. Ockenfels suggested the towing be
allowed with presentation of an insurance certificate.
The next meeting of the Airport Commission was scheduled for September 22,
1988, at 7:30 p.m. in the Iowa City Transit Facility. The next regular
Airport Commission meeting is scheduled for October 20, 1988, at 7:30 p.m.
ADJOURNMENT:
Ockenfels moved for adjournment with Foster seconding the motion. The
motion passed unanimously and the meeting was adjourned at 9:33 p.m.
Minutes submitted by Cheryl A. Tworek.
Jack Ashby, Chairperson
MINUTES
AIRPORT COMMISSION (SPECIAL MEETING)
SEPTEMBER 22, 1988 - 7:30 P.M.
IOWA CITY TRANSIT FACILITY
MEMBERS PRESENT: Foster, Ockenfels, Lewis, Blum
MEMBERS ABSENT: Ashby
STAFF PRESENT: O'Neil, Tworek
CALL TO ORDER:
Acting Chair Blum called the meeting to order at 7:30 p.m. Attendance and
guests were noted. Blum appointed Foster as secretary for the meeting.
AIRPORT IMPROVEMENT PROJECT - DISCUSSION AND SELECTION OF ENGINEERING
FIRM:
O'Neil stated that there are two items that need to be accomplished.
First, the Commission needs to send a letter to the FAA accepting the
A.I.P. funding. To do this, a resolution must be passed by the Commis-
sion. Second, the Commission needs to select an engineering firm for the
Airport Improvement Project. The Commission looked to the selection
subcommittee on their review of the applications from engineering firms.
Of the eight applications, Ockenfels said that three of them had not been
reviewed.
O'Neil said that the FAA would like a telephone call regarding the grant
and he would inquire about the deadline on the engineering firm selection
being extended. The Commission discussed selection at this meeting or
postponement until the subcommittee had reviewed the remaining applicants.
Blum noted that a selection must be made in a fair manner.
Lewis asked if the FAA had given the Commission a list of approved firms.
O'Neil said that five names were given. Blum emphasized the importance of
equal consideration. Blum suggested that the Commission adjourn and meet
on Saturday morning in O'Neil's office at 8:30 a.m. It was decided that
if O'Neil was able to obtain extra time from the FAA to choose a firm,
then the meeting scheduled for Saturday will be postponed.
Next, O'Neil stated that the Commission needs to accept the grant offer by
the FAA. The acceptance should occur through resolution by the Commis-
sion. Ockenfels moved "a resolution adopting and approving the execution
of an acceptance of a grant offer from the Administrator of the Federal
Aviation Administration, acting for the United States of America, to the
Iowa City Airport Commission for the purpose of obtaining federal aid in
the development of the Iowa City Municipal Airport under Project No. 3 19
0047 01. Be it resolved by the Iowa City Airport Commission that...."
Foster seconded the motion. Next, Lewis moved to state that the reading
of the first line constitutes the reading of the complete resolution.
Foster seconded the motion. The vote was taken with roll call by O'Neil
with the note that Ashby was absent and the motion to approve the resolu-
tion passed unanimously. The Chair then signed the resolution with the
Secretary in attendance.
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Airport Commission
September 22, 1988
Page 2
ADJOURNMENT:
Ockenfels moved, seconded by Foster, to adjourn the meeting. Blum
adjourned the meeting at 8:30 p.m.
Minutes submitted by Cheryl A. Tworek.
Chairperson - Jack Ashby
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MINUTES
IOWA CITY AIRPORT COMMISSION
SPECIAL MEETING
SEPTEMBER 29, 1988
MEMBERS PRESENT: Jack Ashby, Harry Lewis, Pat Foster, John Ockenfels
STAFF PRESENT: Ron O'Neil
GUESTS PRESENT: Dennis Knowling
Chairperson Ashby called the meeting to order at 7:40 p.m. Attendance and
guests were noted.
A report was given by the subcommittee responsible for reviewing the
applications received from the engineering firms. Seven firms expressed
interest in the pavement rehabilitation project. Ockenfels and Lewis
reviewed and analyzed the applications. The subcommittee recommended no
further interviews at this time and recommended to award the contract to
H.R. Green based on their past experience at the airport, their
familiarity with the airport and the FAA and because of the time
constraints dictated by the FAA. He concluded that several of the firms
appeared to be comparable to Howard R. Green, but made their
recommendation on the reasons given above.
Ashby asked for discussion on the matter. Foster questioned whether the
contract was for this grant project only. O'Neil stated that the contract
will be for this current grant. The contract would be completed when the
FAA accepted the project.
O'Neil stated that Blum had contacted him. Blum was of the opinion that
the top three or four firms should be interviewed instead of selecting a
firm based only on the information received.
Foster made the motion to offer a contract to H.R. Green for the current
grant project. Lewis seconded the motion. It was passed unanimously.
Ashby reminded the Commission that the Airport is on the City Council
agenda for October 3, 1988. There will be a general information session
concerning the Airport and what future activities are planned.
Ockenfels requested that Doane Farm Management be put on the agenda for
the next meeting to discuss alternative uses for the Airport farmland.
Ockenfels moved the meeting be adjourned. Foster seconded the motion and
it was passed unanimously. The meeting was adjourned at 8:14 p.m.
Minutes submitted by Ron O'Neil.
Jack Ashby, Chairperson
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MINUTES
IOWA CITY AIRPORT COMMISSION (SPECIAL MEETING)
TUESDAY, OCTOBER 11, 1988
MEMBERS PRESENT: Jack Ashby, Dick Blum, Pat Foster
MEMBERS ABSENT: John Ockenfels, Harry Lewis
STAFF PRESENT: Ron O'Neil, Bill Sueppel
GUESTS PRESENT: Ery Moses
Chairperson Ashby called the meeting to order at 12:10 p.m. Attendance
and guests were noted. A quorum of the Commission was present.
AIRPORT IMPROVEMENT PROJECT:
Ashby stated that the main purpose of the meeting was to discuss the
engineering contract with Ery Moses from H.R. Green Company. The contract
is for the current FAA grant. Ery Moses was welcomed by Ashby.
O'Neil had several items he wanted clarified by Moses. The items in
questions were discussed by the Commission. Moses offered clarification
where needed.
After O'Neil reviewed his concern with the contract, Ashby asked the
Commission members and Sueppel if they had any other items to discuss. No
one presented further objections.
Moses stated H.R. Green Company had some fees relating to the pre -
application that had not yet been paid. He will submit these expenses as
a separate item to their basic fees in the contract.
Foster made a motion to accept the contract for engineering services as
presented. Blum seconded the motion and it was approved by a 3-0 vote.
O'Neil will send a copy of the contract to the FAA for review. If they
have no objections, the Commission will sign the contract.
O'Neil stated that the FAA has tentatively scheduled a predesign
conference for October 20, 1988. He encouraged any Commission members to
attend the meeting and will advise them of the time and date of the
meeting.
Blum moved to adjourn the meeting. Foster seconded the motion and the
meeting adjourned at 12:32 p.m.
Minutes submitted by Ron O'Neil.
Chairperson Jack Ashby
9
MINUTES
CIVIL SERVICE COMMISSION
THURSDAY, SEPTEMBER 22, 1988
MEMBERS PRESENT:
Dick Buxton, Bud
Louis,
Mike Kennedy
STAFF PRESENT:
Sylvia Steinbach,
Cathy
Gibson
GUESTS PRESENT: Joel Myers, Charles Singleman, Kevin Berg,
Dan Dreckman, Brian Krei, Mike Lord, Paul Sueppel,
Gerald Knock, Ralph Cox, Thomas Immermann,
James Linn, Stephen Atkins, Nancy Firor,
Rick Kibbee, Mike Brotherton, Natalie Brotherton,
Bill Sueppel
RECOMMENDATIONS TO CITY COUNCIL:
None.
RECOMMENDATIONS TO CITY MANAGER AND STAFF:
`fJ Staff was instructed to coordinate the approved promotional process for
Police Sergeant.
SUMMARY OF RELEVANT DISCUSSION:
The meeting was called to order by Chairperson Mike Kennedy at 2:00 p.m.
Steinbach presented the recommendations of City staff to the Commission
for the promotional process for the position of Police Sergeant which was
outlined in a memo sent to the Civil Service Commission on September 13,
1988. After researching past promotional procedures and those of other
cities in Iowa, a two-phase testing process was recommended.
The first phase would consist of a written test developed by McCann
Associates which would test the knowledge of the candidate. All officers
who meet the requirements for the position of Police Sergeant (five or
more years with the Iowa City Police Department as an officer) would be
eligible to take the test. Two sets of books from the recommended reading
list have been purchased by the City and will be made available to
officers to aid them in preparing for the test. The top 15 applicants,
based on their written test score, would be eligible to participate in
phase two of the process, an Assessment Center.
An Assessment Center would be developed and conducted by an outside firm
chosen by the City with all assessors being chosen by the consultant. The
Assessment Center will be designed to evaluate the performance of the
participants in simulated situations reflective of those which a Sergeant
on the Iowa City Police Department could expect to encounter. Following
completion of the Assessment Center, the consultant will provide the
Commission with a list containing numerical scores for each candidate as
well as a written assessment of each participant's performance.
The recommended test weights were 25% for the written test and 75% for the
Assessment Center.
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MINUTES
CIVIL SERVICE COMMISSION
SEPTEMBER 22, 1988
PAGE 2
A tentative schedule for the testing is:
Week of 11/14/88 - Written Test
West of 12/5/88 - Assessment Center
Steinbach indicated that this schedule is very tentative and needs to
remain flexible to accommodate the availability of both the test results
and the Assessment Center consultant. This schedule would allow
approximately six weeks for applicants to study prior to the written test.
Concern was expressed by several Police Officers present regarding the
number of books available for study. Linn stated that no books should be
provided. Another felt that if any were provided, enough should be made
available so that each officer had his/her own set. Steinbach explained
that this was not possible as each set cost approximately $200. Sueppel
felt that it would be necessary to keep tight control on the books so that
they did not disappear from the Police Department. Following the
discussion, Steinbach agreed to purchase two additional sets of the books.
Kennedy moved and Buxton seconded that four copies of each book be
available and distributed in the following manner: one set would be
placed on reserve at the Iowa City Public Library and the other three sets
would be available for check-out through the Police Department. Motion
carried, 3/0.
Concerns regarding the weighting of the tests were discussed. Steinbach
explained that staff made the recommendation of a 25%/75% weight because
while it is important that technical knowledge be a factor, the Sergeant
is a first-line, on -the -street supervisor who needs the ability to handle
a wide variety of situations involving both officers and the public.
These percentages give appropriate weighting to the components of the
process which test each of those areas. Some officers felt that community
service, education and past performance should be taken into consideration
during the testing process. Steinbach explained that those areas will be
considered by the Police Chief after the list has been certified because
he has first-hand knowledge of all of these areas.
Also discussed was the importance of videotaping the Assessment Center
activities. The Commission felt this would be beneficial to the
candidates and should be requested of the consultant. Staff and officers
agreed with this and staff will attempt to have this as a part of the
process. However, it was noted that not all firms have the equipment and
the staff expertise to provide this service.
Kennedy moved to accept the recommendation of a two-part testing process
weighted at 25% written test and 75% Assessment Center. The written test
is to be scheduled no sooner than the week of November 14, 1988. Motion
carried, 3/0.
Kennedy asked if there was any new or old business to discuss. None was
presented. Kennedy moved and Louis seconded to adjourn. The motion
carried 3/0 and was adjourned at 3:40 p.m.
1594,
MINUTES
IOWA CITY HOUSING COMMISSION
OCTOBER 11, 1988
IOWA CITY PUBLIC LIBRARY - ROOM A
MEMBERS PRESENT: Moore, Hulse, Parden, Dawson, Williams (9:02 AM)
MEMBERS ABSENT: Coty, Stadtlander
STAFF PRESENT: Barnes, Milkman, Seydel, Stroud
OTHERS PRESENT: Susan Dulek
RECOMMENDATION TO COUNCIL: None
MEETING TO ORDER: 9:00 AM by Chairperson Moore
fI MINUTES: Motion to approve the September 13, 1988 Minutes was made by
Dawson, seconded by Hulse, carried 4-0.
"STREAMLINING THE HOUSING REHABILITATION PROGRAM" LETTER - Moore
Housing Commission members reviewed letter to Steve Atkins that
outlined reasons for recommending no change in the current procedure
for approving the Housing Rehabilitation application process.
APPEAL PROCESS FOR HOUSING REHABILITATION - Housing Commission members
discussed the memo from the City Manager re: Request for Appeal of
Housing Commission Decision - Kent Gregg, 724 Ronalds. Mr. Atkins
reviewed the application for assistance and felt that Mr. Gregg had
"fully satisfied the application process as well as all other pertinent
eligibility requirements and should be granted the rehabilitation
loan." Loan was then granted. Current Appeal Procedures (copies
distributed) state the City Manager shall review the appeal of
applicants for assistance under the rehabilitation programs. Housing
Commission members felt they should have been notified that an appeal
was to be heard so that reasons for denial of the application were made
known to the City Manager. Milkman stated if the application meets all
requirements then the application must be approved. Housing Commission
members questioned whether the City Manager had viewed the property, or
whether the "after -rehab appraisal" submitted was sufficient. Housing
Commission members recommended to Milkman that an addendum to the
Manual include contacting the Chairman of the Housing Commission when
there is to be an appeal of the Housing Commission decision. Housing
Commission will draft a letter to the City Manager expressing these
views.
HOUSING/RENTAL REHABILITATION - Barnes
- RENTAL REHAB - 809 Iowa Avenue - DEFERRED PAYMENT LOAN
i
Application for $4,500.00 for multiple dwelling consisting of two one -
bedroom apartments and three sleeping rooms. Motion to approve the
loan was made by Hulse, seconded by Dawson, carried 5-0.
/S8/
6
Page 2
Iowa City Housing Commission Meeting October 11, 1988
- RENTAL REHAB - 718 North Gilbert - DEFERRED PAYMENT LOAN
Application for $8,000.00 for a duplex consisting of a one- and a two-
bedroom unit. Motion to approve the loan was made by Hulse, seconded
by Parden, carried 5-0.
COORDINATOR'S REPORT - SEYDEL
- "Commissioner Training" Memo -
A training session for Commissioners is scheduled for November 4, 1988
in Oskaloosa, Iowa. Seydel stated anyone interested in attending
should notify him and he would submit the registration form.
- Section 8 and Public Housing Update -
State NAHRO training session is to be held in Ames, October 12, 13, and
14, 1988. Housing Assistance staff will be attending.
October, 1988 Housing Assistance Payments
466 Certificates $108,441.00
192 Vouchers $55,826.00
Public Housing September rents - $9161.00
Two unit vacancies have been offered.
41 applications submitted for approval.
Seydel reviewed the Federal Preference system for housing assistance,
stating an applicant only needs on of the three to qualify. He also
stated our waiting list is updated on a regular basis, a procedure that
is not done by all Housing Authorities.
Seydel stated he spoke at the Solon City Council meeting re:
participating in a 28E Agreement with the Iowa City Housing Authority
in allowing rental assistance within the city of Solon.
-"Housing Voucher Program" Letter -
Moore stated he had received a letter from Jerry Bauer, Manager, HUD,
extending appreciation to the community for support of the Voucher
Program and to the housing staff for outstanding performance in fiscal
Year 1988 with lease up at 100 percent.
Seydel stated the NOFA for additional Vouchers has been published. His
recommendation is not to apply at this time for additional Vouchers,
because Iowa City Housing Authority would not qualify priority -wise.
/ -0,
Page 3
Iowa City Housing Commission Meeting October 11, 1988
DISCUSSION - Susan Dulek, Attorney, Legal Services Corporation
presented comments for her client, Sue Scales, who is requesting a rent
reduction due to change in income. Seydel stated he is still in the
investigation stage of the interim review and would make a decision as
soon as all information was provided. He provided the Housing
Commission a brief summary of the history of events leading up to this !-
investigation. The Housing Commission could not at this time take any
action.
ADJOURNMENT - Motion to adjourn at 10:15 AM was made by Hulse, seconded
by Dawson, carried 5-0.
Approved by:
Benjamin J. Moore, Chairperson
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F
MINUTES
COMMITTEE ON COMMUNITY NEEDS
TUESDAY, SEPTEMBER 21, 1988 - 3:00 P.M.
SENIOR CITIZENS CENTER CLASSROOM
MEMBERS PRESENT: Becker Cooper,
Snider Cooper, Hulse
Kuhn, R, Kubby, Patrick, Rowland, Starr,
MEMBERS ABSENT: Leshtz
STAFF PRESENT: Milkman, Nugent, Rockwell, Kilpatrick, Barnes, Penney,
Trueblood, Carroll, Moran, Smith
CITY COUNCIL PRESENT: Horowitz
OTHERS PRESENT: See attached list
CALL TO ORDER:
The meeting was called to order at 3:08 p.m. Kubby welcomed George Starr,
newly appointed CCN member.
REVIEW AND APPROVAL OF AUGUST 16 1988 CCN MEETING MINUTES:
Moved by Becker, seconded by Rawland, to approve the August16, 1988,
minutes. Kubby noted the minutes, page two, paragraph six, should read
that the Free Medical Clinic had also requested information on the
proposed Women/Minority Business Enterprise policy statement. The minutes
were approved as amended.
PUBLIC/MEMBER DISCUSSION;
Marge Penney noted CCN members received her September 12, 1988, memo
rthe human services funding
hearingsregarding
JohnsoCounty and CoalvilleBecker and Patrckoffeedo
represent CCN at the joint human service funding hearings. Leshtz will be
asked to attend when he can.
INTRODUCTION TO THE 1989 CDBG PROGRAM STATEMENT PUBLIC HEARING:
Kubby stated CCN members should not only consider the criteria for block
grant funding, but also the Community Development Plan. Kubby stated
there is $600,000 CDBG funds available plus $50,000 carryover and income
for a total of $650,000. $300,000 housing rehabilitation allocation is
proposed and is a high priority, and $90,000 (the HUD limit on public
services funding), is the 15% Council allocation for human service
reKubby
are
viewed thetimenote a administrative
schedulefor the1 89 COBB Programs Statement
preparation. Milkman stated that CCN makes recommendations to City
Council; however, the City Council makes the final decisions regarding the
CDBG allocations. Kubby explained that CCN members will individually rate
the proposals with a high, medium or low priority, a numerical value is
established for each level of priority, and overall priority rankings are
compiled. Kubby said there are more applications for funds and fewer
dollars available for applications.
i
1S4fo2
MINUTES
COMMITTEE ON COMMUNITY NEEDS
SEPTEMBER 27, 1988
PAGE 2
HOOVER ELEMENTARY SCHOOL HANDICAPPED PLAYGROUND - $5,600:
Guerrin Thompson and Judy Cilek represented Hoover Elementary School.
Thompson asked CCN to consider the Hoover Elementary School proposal.
Thompson said 393 children attend Hoover Elementary School, there are four
classes of handicapped students, and Hoover Elementary School was not
designed for handicapped students. Thompson stated the two-level
playground presents a problem for children that are not totally
ambulatory. The easily accessible upper area has only blacktop and most
of the play equipment is located on the lower level. Thompson requested
funding for a ramp, a wheelchair glider swing, and a slide built on a
hill. Thompson said that School District funds are being spent on
programs and money is being solicited from PTA and other organizations for
playground equipment. Thompson explained Mike and Judy Cilek, parent
representatives of the Handicapped Hoover Playground Committee, have
prepared a letter requesting community contributions and support for the
project. Thompson said he could report to CCN at their October 18th
meeting regarding how much money has been received in contributions for
the project.
In response to Patrick, Thompson said all playground equipment was moved
to the lower level of the playground. Cooper asked what professional
services were provided by Ann Riley. Thompson said Ann Riley provided an
estimated 150 of in-kind consultation on the types of equipment needed.
Ruff asked if the disabled population will increase. Thompson stated that
the handicapped equipment will make the playground a more attractive place
to play and other handicapped children in the area would make use of the
facility. Cilek noted three Systems homes are located in the area.
Thompson said it is impossible to predict the number of handicapped
students that will use the equipment in the future. Kubby asked Ruff to
research if curb ramps existed in the area. Milkman inquired about the
estimated 275 people to benefit by the project. Thompson stated non -
handicapped children are also going to use the handicapped equipment.
Starr asked if a special surface will be needed around the swing area.
Thompson said currently the surface is dirt and the PTA will be asked to
work on resurfacing. Becker asked how many handicapped children will use
the equipment. Thompson and Cilek reported there are 25 handicapped
Hoover children, two handicapped neighborhood kids and 16 Systems
residents, some of whom are children. In response to Kubby, Thompson said
building only the ramp would still be helpful even if the equipment were
not immediately available. Becker asked what the Iowa City Community
School District will contribute. Thompson said the Iowa City Community
School District will furnish labor for installation of the ramp and
equipment.
ELDERLY SERVICES AGENCY SMALL REPAIR PROJECT - S6.000:
Jean Snow presented information about the ESA's Small Repair Project.
Snow stated this program is for small repairs, the program is highly
successful, and a construction consultant has been hired to size up what
repairs need to be done. Snow stated Doris Walden, a 67 year old woman
with 40 years construction experience, was hired as the construction
consultant. Snow said Walden has been able to contact small contractors
to get work done. Snow said primary criterion of the program is safety.
/5JIA
MINUTES
COMMITTEE ON COMMUNITY NEEDS
SEPTEMBER 27, 1988
PAGE 3
Kubby asked if there is a waiting list for repairs to be done. Snow said
yes. Cooper asked if there is an emphasis to hire women and minority
contractors. Snow said ESA is sensitive to finding women and minority
contractors. Phyllis Kilpatrick said there have been difficulties in
obtaining the lowest bids from minority contractors.
NORTH DODGE STREET ACCESSIBILITY PROJECT - NO AMOUNT DESIGNATED:
Carol Thompson and Evert Connor presented information regarding funding
requests for sidewalk and curb cut repairs. Connor stated he met with
City staff to show them places on North Dodge Street where sidewalks and
curb ramps are not acceptable to wheelchairs. Thompson said there are
people who drive their wheelchairs on the street because sidewalks are not
suitable for wheelchairs. Connor asked that people associated with
Systems houses check their areas for wheelchair suitability. Tom Ziskosky
explained he cannot take his wheelchair on many of the sidewalks between
Ecumenical Towers (where he lives) and Eagle's Grocery.
Thompson said there are many curb cuts that are badly designed. Thompson
noted a curb located on the corner of Prairie du Chien and Dodge Street
angles wheelchairs out into the automobile traffic. Ruff said property
owners are responsible for their sidewalks. Thompson asked CCN members to
consider subsidizing sidewalk repairs for homeowners who cannot afford the
repairs and to inspect curb cuts. Connor asked who is responsible for
alley repairs. Milkman said the City Public Works handles alley repairs.
Thompson noted that subsidized funds are available for a job for Connor.
Thompson recommended that the City hire Connor to be a sidewalk inspector.
Nugent said not only the City, but private contractors and utility
companies install curb cuts. Rockwell explained there is a committee that
prioritizes areas for curb cuts and someone is needed to inspect sidewalks
and curb ramps in the 403 (neighborhood improvement) area. Milkman said
the City has been concentrating an access to parks and public facility
areas for curb cuts. CCN members and staff discussed the need for curb
cut inspection. Ruff noted a new curb cut was recently installed at Old
Capitol. Starr stated bushes sometimes also make it difficult for
sidewalk passage by wheelchair.
HOUSING REHABILITATION - $300,000:
Pam Barnes stated that the City of Iowa City has had an ongoing housing
rehabilitation program since 1973; currently the program involves
depreciating liens, life liens, and loans, and $300,000 is being
requested. Barnes distributed brochures about the programs. Barnes
referred to Exhibit A of the funding request application and explained
that the weatherization loan was increased and the paint program reduced
because of expected needs. Kubby referred to Milkman's September 21,
1988, memo regarding 1989 CDBG fund allocations and asked if the $39,000
for the rental rehab administration is included in the request. Milkman
explained the $39,000 was a typographical error and it should read
$93.000. Milkman explained that administrative expenses that come out of
the $300,000 allocated to housing rehabilitation, are used to administer
CDBG monies, $93,000 of rental rehab funds, and $136,000 of Section 312
Rehabilitation funds. In response to Kubby, Milkman stated that
1s&f.z
MINUTES
COMMITTEE ON COMMUNITY NEEDS
SEPTEMBER 27, 1988
PAGE 4
approximately 200 people directly benefitted from last year's Housing
Rehab Program.
ASSISTANCE TO MINORITY AND WOMEN'S BUSINESS ENTERPRISES - $2,500:
Phyllis Kilpatrick stated that the request is for $2,500 for library
supplies, recruiting, workshops, and extra training for low-income
minority/women contractors. In response to Becker, Kilpatrick stated that
three people received assistance in obtaining insurance and from the
program. She explained that the City sponsored three workshops during the
last year. One of these workshops was very well attended, the others had
lower attendance. CCN members and staff discussed the need for
recruitment and scheduling of workshops.
CURB RAMP INSTALLATION - $5,500:
Kubby noted CCN members received Rockwell's September 23, 1988, memo
regarding curb ramp installation. Rockwell stated more funding is needed
if the curb ramp and sidewalk projects (requested in Mr. Connor's
application) are combined; there needs to be a subsidy to low-income home-
owners assessed for the repairs; and there is a new HUD rule relating to
implementation of the Handicapped Accessibility Plan. Rockwell asked CCN
members to consider expanding the scope of the Curb Ramp Committee to look
at other accessibility issues and to work on the implementation plan.
Rockwell explained the new HUD rule requires implementation of the 504
rule. Milkman further explained that the rule related to anything that is
federally funded should not discriminate against handicapped persons. In
response to Rawland, Rockwell stated $5,500 would need to be increased to
include sidewalk repair. Rockwell stated there needs to be a map
demonstrating where curb ramps are located within Iowa City.
Milkman asked CCN members to consider the issue of having an expanded
sidewalk program. Milkman noted that staff has in the past studied a
sidewalk program that would provide that households who cannot afford to
pay the assessment for sidewalk repairs could be subsidized, and found
such a program cost prohibitive because of the amount of staff time that
would be needed to verify incomes and other paperwork. Kubby asked that
staff prepare information about the total cost for the sidewalk repairs.
Hulse asked what City department is responsible for sidewalk inspection.
Rockwell said there is no longer a sidewalk inspector, but the Public
Works Department handles sidewalk repair complaints. CCN members
discussed sidewalk repair. In response to Starr, Barnes stated repair of
sidewalks could be done in conjunction with other rehabilitation programs
through the Housing Rehabilitation program.
MAYOR'S YOUTH EMPLOYMENT PROGRAM/RIVERFRONT CLEAN-UP - $8,478:
Peg McElroy presented information regarding riverfront clean-up funding
requests. McElroy said the best project done by Mayor's Youth Employment
has been the Ralston Creek project which was funded last year, and a labor
intensive project is important to the overall success of the Iowa
Conservation Corps. McElroy said creek clean-up and riverfront clean-up
is proposed involving priority areas established by the Riverfront
Commission; this proposal would involve Teenage Conservation Corps; and
the Iowa Conservation Corps Project would be used in conjunction with CDBG
151,2—
MINUTES
COMMITTEE ON COMMUNITY NEEDS
SEPTEMBER 27, 1988
PAGE 5
funds. Patrick asked if more work is planned for the Ralston Creek
Project. McElroy said the final phase of planting is being finished, bank
stabilization work will continue, and weeding and overall maintenance will
continue. Patrick urged that the entire Ralston Creek be cleaned.
McElroy said Mayor's Youth Employment work is restricted to working on
public lands. Cooper asked how the $8,438 budget figure was formulated.
McElroy said that amount would serve as a match to the State Conservation
Corps Grant.
MAYOR'S YOUTH EMPLOYMENT PROGRAM/"YOUTH WORKS" PROJECT - $7,675:
McElroy stated that the proposed project involves the Young Adult
Conservation Corps which uses youth during the summer. The project will
complete exterior maintenance or renovation on the 410 Iowa Avenue Youth
Works facility. The Phase II Project will focus on landscaping and
completing the ramp and sidewalk projects. Unless Federal approval comes
through the for a designated Trainee Program, only 18 year olds will be
used for Phase II. Committee members complimented Mayor's Youth on the
work already completed. McElroy said that Kristy Kissel, from the
Department of Instructional Design, and Patti Westercamp, from the City's
Graphic Design Department, worked to select the color scheme. In response
to Starr, McElroy said that receiving matching funds from CDBG and the
Iowa Conservation Corps to cover the entire project will allow Mayor's
Youth to pursue other projects. Last year, Mayor's Youth constructed the
boat docks and handicapped accessibility to Terrill Mill Park because of
similar funding. In response to Milkman, McElroy said that this proposal
proposes to modify the existing handicapped accessibility to make it more
convenient. Milkman said that new CDBG regulations have just come out and
some of the eligibility requirements have changed. The landscaping in the
Phase II Project may not be eligible under the new regulations. CCN will
receive information on the exact eligibility. McElroy thanked CCN members
and staff members for their assistance in the past.
PARKS AND RECREATION PROJECT/REC CENTER DARK ROOM AND POTTER'S STUDIO -
$13.650:
Joyce Carroll explained the funding proposal is similar to last year's
unfilled funding request for handicapped accessibility for the Rec
Center's potter's studio and dark room. In response to Hulse, Carroll
said that the Special Populations Involvement Program supervisor estimates
that about 300 people in her program might use the modified facilities,
including both wheelchair and non -wheelchair participants. In response to
Kubby, Carroll said that the potter's studio is requested more than the
dark room. Carroll said she will provide separate figures on the cost for
the dark room and the potter's studio project. In response to Cooper,
Carroll said the wheelchairs cannot get into the rooms and the absence of
electric potter's wheels make the studio unusable by many of the
physically disabled. Milkman said the CDBG regulations state that funds
cannot be used for mobile equipment because it could be too easily
relocated. Milkman said that possibly a waiver could be requested since
special populations will require mobile equipment to meet their needs.
Carroll explained that the potter's studio work will cost $6,500-$7,000
plus about $1,000 per wheel. If CCN would fund the cost of widening the
doorways, the Rec Department could seek other funding sources for the
wheels.
/58.2
MINUTES
COMMITTEE ON COMMUNITY NEEDS
SEPTEMBER 27, 1988
PAGE 6
PARKS 8 RECREATION DEPARTMENT/MILLER ORCHARD PARK ACQUISITION PROJECT -
$50,000:
Terry Trueblood said that the proposed park site is currently being
appraised. The project is still a priority for the Parks 8 Recreation
Commission. The Parkland Acquisition Fund is a possible source for
assisted funding with City Council approval. Trueblood said that a
reasonable estimate for the CDBG portion of the funding is $50,000 with
another $50.000 from the City. In response to Rawland, Trueblood said
that the estimated funds probably would only buy a portion of the parcel.
Karen Hradek, Chair of the Miller/Orchard Neighborhood Committee, stated
that the area served by the proposed park has a population of
approximately 670 people and 320 homes. That area includes elderly,
handicapped, single parent families and families starting with their first
home, with average income in the low to moderate range. Hradek explained
that four to five years ago, a survey of homes showed that a top priority,
without exception, was a park for the area. In response to Becker, Hradek
said that City Manager Steve Atkins is planning to negotiate with Charlie
Ruppert, the owner of the property proposed for the park. She also noted
that some State laws have changed that should help with acquisition.
Milkman said that a new appraisal might be more favorable and that the
adjacent commercial land affected the last appraisal. In response to
Hulse, Milkman said the land is currently zoned RS -8. Milkman said that
if only a portion is taken for the park, the remainder would still be
usable. In response to Hulse, Hradek said that once the land is acquired,
the City would develop it into a park with the neighborhood possibly
donating equipment or money.
PARKS 8 RECREATION DEPARTMENT PROJECT/CITY PARK RESTROOM - $63,000:
Trueblood stated that he was presenting the same request as last year. In
response to Patrick, Trueblood said the $63,000 would provide an
additional restroom, centrally located among the shelters. In response to
Becker, Trueblood said that the new restroom would be handicapped
accessible. The only park restrooms currently handicapped accessible are
in upper City Park.
PARKS 8 RECREATION DEPARTMENT PROJECT/TERRILL MILL PARK ACCESSIBILITY
TRAIL - $3.500:
Trueblood stated that this was also a repeat of last year's request. In
response to Milkman, Trueblood said that he doesn't have usage figures for
Terrill Mill Park. When the project started two years ago, it was going
to be a Mayor's Youth project. The Riverfront Commission also supports
the project. Trueblood stated that it is estimated that the handicapped
access trail would be used about 6,500 times each summer by elderly,
disabled and other residents of the area.
The meeting adjourned at 5:55 p.m.
/5Pz
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PLEASE SIGN M
PUBLIC HEARINGS - 1989 CDBG FUNDING YEAR
Tuesday, September 27 and Wednesday, September 28, 1988
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MINUTES
COMMITTEE ON COMMUNITY NEEDS
WEDNESDAY, SEPTEMBER 28, 1988 - 7:00 P.M.
SENIOR CITIZENS CENTER CLASSROOM
i
MEMBERS PRESENT: Becker, Hulse, Kubby, Patrick, Rowland, Start, Kuhn,
Ruff
MEMBERS ABSENT: Leshtz, Snider, Cooper
STAFF PRESENT: Milkman, Nugent, Rockwell, Penney, Smith
OTHERS PRESENT:
{ RECOMMENDATION TO CITY COUNCIL:
1. CCN recommends that St. Clements Street be designated as part of the
Rental Rehabilitation Area.
j INTRODUCTION TO CDBG PUBLIC HEARINGS:
Kubby distributed funding requests for the Before and After School Program
resources and a revised application from Jobs Plus Unlimited.
y
ST. CEMENTS STREET DESIGNATION:
Paul Kavanaugh asked CCN members to recommend that City Council designate
f St. Clements Street as a Rental Rehab Program target area. Kavanaugh
surveyed the neighborhood and found that 14 of the 17 households fit into
guidelines for lower income families. Kubby asked if money is available
from the Rental Rehab Program. Milkman explained that St. Clements Street
is in the City's 403 area, an area targeted for CDBG renewal and rehab.
Milkman said St. Clements Street is not eligible for rental rehab because
the Rental Rehab Program designates area by using census tract data and
over 51% of the residents in the census tract have to be low- to moderate -
income. Milkman said St. Clements Street is within a large census tract
that includes many higher income residents. Milkman said a survey can be
done of the residents on St. Clements Street. In response to Kubby,
Kavanaugh said St. Clements Street is isolated. Moved by Becker, seconded
by Kuhn, to perommenI to Cit v Council that St Clements Street be
rineinn,4 nrl ac , RaNal Rehab Pro4ram target area. The motion carried
unanimously.
CDBG 1989 ALLOCATION PROCESS:
Kubby explained CCN will meet October 18, 1988, to decide priorities for
the CDBG funding, on November 14 CCN will meet with City Council to
discuss CDBG allocations; November 15 will be the public hearing, and on
November 29, 1988, City Council will make final decisions regarding CDBG
allocations.
a
MINUTES
COMMITTEE ON COMMUNITY NEEDS
SEPTEMBER 28, 1988
PAGE 2
CEDARWOOD DAYCARE CENTER - $125,000:
Joan Vandenberg requested $125,000 to build a joint facility to house a
neighborhood center and the HACAP/Headstart program in the Cedarwood area.
Vandenberg explained 61 of the 64 units in Cedarwood Apartments are headed
by low-income, single mothers. An existing neighborhood program funded by
City, County, and United Way involves 58 families from the area, and
managers of Cedarwood have submitted a request to HUD to allow use of one
apartment for a neighborhood center. Vandenberg said the southeast
quadrant of Iowa City has a high concentration of low-income persons.
Vandenberg said the Cedarwood, Broadway Condos, Coronet Apartments and 18
public housing units are located on Broadway and a community organization
is needed. Vandenberg presented a plan of the proposed building. The
proposed building would include two classrooms, three offices, a meeting
room, work room and kitchen and would be handicapped accessible.
Kuhn asked if Headstart would be able to fund part of the project. Lloyd
Gehring stated that Headstart guidelines provide that rent or mortgage
cannot be paid, but ongoing costs such as maintenance and utilities could
be shared. In response to Patrick, Vandenberg said Willowcreek
Neighborhood Center and HACAP/Headstart would use the proposed facility
Jointly. Vandenberg said the Pheasant Ridge Center would remain open.
Nugent inquired about staffing the proposed facility. Vandenberg said
Cedarwood programs utilizes one part-time outreach worker, one part-time
Abuse Prevention Program Coordinator, two child advocates, and volunteers.
Vandenberg said additional staff needs would depend upon how many new
people would use the facility. Gehring reviewed the needs of the
Headstart Program. Gehring emphasized the need for a facility for an
extended hour care. Ruff asked if any other sources of revenues have been
investigated. Vandenberg said she has been in contact with labor union
locals and will seek in-kind donations. Vandenberg said the Ecumenical
Council has made the Cedarwood program a priority. Kubby inquired about
the special exception request to the Board of Adjustment. Vandenberg said
the property they have in mind would need to be rezoned. Milkman asked if
Headstart or the Neighborhood Center would be able to repay a loan.
Vandenberg said she would need to request funds from City, County or
United Way to repay a loan. Gehring said Headstart has some corporate
monies it could use for capital acquisition. Vandenberg introduced Kevin
Hanick, real estate broker for Lepic-Kroeger. Hanick stated preliminary
plans were prepared by Bill Nowysz and in-kind donations for construction
of the facility would need to be pinned down before there could be an
agreement to go ahead with the project. In response to Kubby, Vandenberg
estimated the facility would cost $125,000 plus an additional $25,000 in
in-kind contributions. Milkman recommended application be made to
foundations to obtain monies for the project. Milkman said if CCN
recommended $40,000-$50,000 for the proposed facility, there would need to
be commitments from other sources to complete the project. Hanick noted
that the United Action for Youth building is an example of how CDBG funds
used with private funds benefit the community.
/5d -Z
MINUTES
COMMITTEE ON COMMUNITY NEEDS
SEPTEMBER 28, 1988
PAGE 3
JOBS PLUS UNLIMITED - $16.250:
Rick Collins and Sanetta Jackson presented information about their funding
request. Collins said funds are being requested for a transition careers
assistance program to assist low- and moderate -income persons in their
career and job searches. Collins said there are many local residents
interested in using Jobs Plus Unlimited services, but are unable to afford
them. Collins said Jobs Plus Unlimited is a minority-owned, career
development consulting firm. Collins said services will include resume
and cover letter preparation, personalized evaluation of job skills, a
vocational assessment test, analysis of interviewing skills, complete
color analysis, a job search in a 50 -mile radius area of desired job
location, and personalized career kit. Jackson stated St. Mary's Church
and the Archdiocese of Davenport have been contacted for money to assist
low-income persons. Kuhn inquired about the Job Service programs.
Collins said Jobs Plus Unlimited wants to accommodate persons that need
to use services other than those offered by Jobs Service and other local
agencies. Becker asked about future plans for the proposed program.
Jackson said the need for the program will be assessed. In response to
Hulse, Jackson said Jobs Plus Unlimited began business July 5, 1988, and
has served 50 clients. Marge Penney asked about the fee structure of Jobs
Plus $325 andsmited $ 59 for vac job searchnonlytedMi�kmanlstat dice that ackae costs
the9funding
request will need to be considered carefully with regard to CDBG
eligibility. Milkman asked if any of their 50 clients have received jobs.
Collins said final evaluation of each client has not been completed.
Milkman asked what assessment tool is used. Jackson said the self-
directed search - a career assessment exam by Dr. John Hollins is
utilized.
BEFORE AND AFTER SCHOOL PROGRAM RESOURCES (BASP RESOURCES) - 510.000:
CCN reviewed an application received from Mary Richards for the BASP
Resources. Richards said the program serves school -aged children with
more than 51% of the children from low- to moderate -income families.
Richards stated the grant proposal combines resources from Community
Coordinated Child Care Services (4 -C's) and the BASP Resources. These
programs are independent programs operated by parent boards and are not
run or supported by the Iowa City School District. Richards reported the
Department of Economic Development (DED) gives only 20 state child care
gralication from
thents DED. Richards dBASP reviewedsources informationived a outlinedcinssful the funtt
request.
Richards stated BASP Resources serves as a major child care resource in
the Iowa City Community Schools, but there are still four schools without
a child care program. Richards stated the proposal is to increase the
program that exists. Richards said although she was a hired as a quarter -
time administrator, she works an average of 8.4 hours per day on the
program. Becker asked who was eligible to use the program. Richards said
children ages kindergarten to sixth grade of any income can use the
program and pay tuition for the program. Richards said an increase in
tuition would be difficult for some parents. Kubby asked if all children
are considered 100 percent eligible for CDBG funding. Milkman said no,
families would need to meet low-income eligibtlity guidelines. Richards
explained that, according to census data, in the Horace Mann District,
1.572
MINUTES
COMMITTEE ON COMMUNITY NEEDS
SEPTEMBER 28, 1988
PAGE 4
75.84% of the families meet low- to moderate -income guidelines; in the
Shimek School District, 57%, and Roosevelt, 66.697.. Richards reported
some of the requested funds are to equip the school -aged component of the
toy lending library. The toy lending library currently serves student
families, low-income families, daycare providers, daycare enters,
preschools and the child care project at CEC. Kubby inquired about the
amount budgeted for professional services. Richards explained the budget
breakdown includes start-up costs for three programs - three
administrative positions x $800 = $2,400 that would be held in reserve to
start up those programs. Kubby asked what happens in future years if the
programs are funded. Richards said BASP Resources can apply twice more to
the Department of Economic Development and support can be sought from
employer sponsorship, grants, DHS, Children's Agenda Committee, various
community resources, and annual enrollment fees. Richards said she pays
$85 tuition per child to use BASP Resources. Marge Penney inquired about
a sliding fee scale and the availability to handicapped children.
Richards said she only knows about one school utilizing a sliding fee
scale and programs are staffed on a 1 to 15 ratio which is not sufficient
to serve handicapped children.
HILLCREST RENOVATION - $25.000:
CCN reviewed funding requests. Milkman said this funding request resulted
from a change made last year that provided that any human service agency
residential facility would be considered a regular housing rehab project,
and the maximum funding would be $22,000. This has been fine in every
case except this one. Craig Mosher proposed remodeling a boarding house
for chronically mentally ill persons. A Gannett Foundation Grant allowed
Hillcrest Family Services to purchase a house and increase support staff.
Mosher said funds are needed to complete remodeling of the house. Mosher
explained this facility would serve as an intermediate facility between
the group home experience and apartment living. The house will be
occupied by chronically mentally ill persons who will pay their own room
and board costs and will be supervised by a councilor living in the house.
Mosher reviewed remodeling costs as outlined in the funding request
application. In response to questions, Mosher said it will costs persons
an estimated $250 per month for room and board. Mosher said the house is
a four -level building with a three-bedroom apartment in the basement and
nine people will live in the house.
PLANNING AND PROGRAM DEVELOPMENT - $12.000:
Nugent explained next year's work will include a rental survey and
analysis and development of a program to assist first-time low- to
moderate -income homeowners entering the homeownership market. The rental
survey is utilized by HUD, the Housing Assistance Plan, and rental
assistance program. Kubby asked what the other contracted services are.
Nugent said the amount includes contracting the services of the Department
of Political Science to assist with carrying out the rental survey and
analysis. A software program has been designed whereby respondents'
information is directly entered into a computer, thus eliminating a lot of
manual calculations. She added that staff would prepare a report from the
data analysis.
�s�z
MINUTES
COMMITTEE ON COMMUNITY NEEDS
SEPTEMBER 28, 1988
PAGE 5
DISPOSITION - $3,000:
Milkman said one parcel of Lower Ralston Creek has been sold, but two
parcels remain to be sold. Milkman said Benjamin Chait's project with
Regina Elementary School has fallen through. In response to Kubby,
Milkman said the appraisals need to be done again and access to Parcel C
needs to be studied. Milkman said all of the budgeted $3,000 might not be
needed. Milkman said a number of the parcels were combined, some of the
parcels were used to widen the creek and now a new abstract is needed for
each new combined parcel. Kubby asked if disposition money left over from
last year was included the $50,000 of carryover. Milkman said yes.
Rawland asked which parcel is being held until use of Regina Elementary
School has been decided upon. Milkman said the Linn/Harrison Street
corner.
GENERAL PROGRAM ADMINISTRATION - $105,250:
Milkman said there is a five percent increase from the last two years.
Kubby asked what percentage of the overall CDBG funds is used for
administrative budget. Milkman said the administrative budget includes
planning and program development and is less than 20 percent of the
overall CDBG funds. Milkman said the maximum allowable for administration
is approximately $130,000. Milkman noted there were changes in staffing
and askedwhatr's time is the Directorbdoested forathe0program. Milkman aid stated David
statedSchmeiser
meets with her one and a half hours each week, discusses program
activities with the City Manager, reviews and signs all check requests
larger than $1,000, and, as department head, oversees the whole CDBG
Division. Kubby said Leshtz suggested Schmeiser be invited to attend CCN
meetings and public hearings. Kubby inquired about staffing changes.
Rockwell said she is working on the Low -Income Housing Program, organizing
data from the exterior housing and first-time home -buyers surveys, etc.
Rockwell said some of her time has shifted from project work to planning
researchilk an said the Milkman said projects seemHousing programs
m
e and
more complicated and time-
consuming these days, partly due to added Federal regulations.
ctoer
18, Kubby988, ate3:00Np.m. Staff rs at the next nd CCN members tb ieflysdiscussedfor
the0rating
process.
The meeting adjourned at 9:15 P.M.
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MINUTES plas
SPECIAL MEETING
HISTORIC PRESERVATION COMMISSION
MONDAY, SEPTEMBER 26, 1988 - 1:30 P.M.
CONFERENCE ROOM, DEPARTMENT OF PLANNING AND PROGRAM DEVELOPMENT
COMMERCE CENTER, THIRD FLOOR
MEMBERS PRESENT: Russell, Kern, Licht, Scott
MEMBERS ABSENT:
STAFF PRESENT:
GUESTS PRESENT:
Sierk, VanderWoude
Beagle, Rest
Connie Champion
CALL TO ORDER:
Chairperson Russell called the meeting to order at 1:37 p.m.
REVIEW OF APPLICATION NO. 88-1:
Beagle stated the building permit for this application was received late
last week which accounted for the lack of written materials available for
the Commissioners' perusal before the special meeting. The Champions
propose the construction of an enclosed four -season porch onto the rear of
their single-family residence located at 430 S. Summit. Beagle said this
has been presented to the Commission for a Certificate of Appropriateness
under authority of Section 27-87 of the Historic Preservation Ordinance
which states any change of appearance of a building on a site within a
designated historic district for which a regulated permit is required must
go through a design review process. The Commission, he said, must
determine whether the change in appearance conforms to the Secretary of
the Interior's Standards for Rehabilitation. The Commission may approve
without comment, modify or disapprove the application and shall prepare a
written resolution setting forth the full reasons for its decision.
Beagle presented to the Commission a past case, the Swisher application
concerning the construction of a porch for a house located at 533 S.
Summit Street for construction of a porch, which exemplifies the design
review process. Beagle noted that the Commission should give particular
attention to the windows, siding, roof and foundation for their com-
patibility with the existing structure.
Champion presented the site plan for the proposed construction and
explained the renovations. The porch is to be enclosed and constructed
for four seasons, i.e., air-conditioned and heated. The windows will be
casement, however, will not differ stylistically from the existing
casement windows at the rear of the structure. The roofing, siding, and
foundations will be similar to the existing materials. The enclosed porch
will not be visible from the front except perhaps to southbound traffic on
S. Summit Street.
Scott asked if the proposed appearance changes met with the guidelines
established in the Secretary of the Interior's Standards for Rehabilita-
tion. Beagle read the applicable standards:
/ST -6
MINUTES
SPECIAL MEETING
HISTORIC PRESERVATION COMMISSION
SEPTEMBER 26, 1988
PAGE 2
Standard 2. The distinguishing original qualities or character of a
building, structure, or site and its environment shall not be destroyed.
The removal or alteration of any historic material or distinctive
architectural features should be avoided when possible.
Beagle asked Champion if the proposal retained the "eyebrow" ornamental
piece above the rear door. She stated they had planned on keeping it but
would need to move it to accommodate the enclosed porch. She said it had
already been moved from another part of the house to above the rear door.
Standard 9. Contemporary design for alternations and additions to
existing properties shall not be discouraged when such alterations and
additions do not destroy significant historical, architectural or cultural
material, and such design is compatible with the size, scale, color,
material, and character of the property, neighborhood or environment.
Russell asked if the proposal complied with the guidelines. Beagle stated
that it did.
Scott indicated his approval of the proposal as it was sympathetic in
design to the existing structure but clearly different. Licht stated the .
enclosed porch was unobtrusive and the use of casement windows instead of
double hung was not a problem in terms of the guidelines. She added it
was a tasteful design and in keeping with the original character of the
structure. Kern also indicated his approval of the proposed construction.
Scott noted the asymmetrical design of the house which was echoed in the
proposed construction.
Kern proposed a resolution to approve Application 88-1 for a Certificate
of Appropriateness. Licht seconded.
Russell called for a roll call vote whereby all CoW ssioners present
approved Application 88-1.
Russell called for a copy of the resolution to be sent to the Champions,
City Clerk, and a file entered in the Historic Preservation Commission's
file.
ADJOURNMENT:
The special meeting adjourned at 2:06 p.m.
1593
9
L._
MINUTES
HISTORIC PRESERVATION COMMISSION
WEDNESDAY, OCTOBER 12, 1988 - 7:30 P.M.
CLASSROOM, SENIOR CENTER
MEMBERS PRESENT: Russell, Kern, WanderWoude, Licht
MEMBERS ABSENT: Scott, Sierk
j STAFF PRESENT: Beagle, Rest
I
I CALL TO ORDER:
Chairperson Russell called the meeting to order at 7:37 p.m.
REVIEW OF SEPTEMBER 14 1988 MINUTES:
DRAFT
Russell suggested the following modifications to the minutes. Page 2,
third paragraph, first sentence should read "...defer this issue
until...." On page 2, the middle of the fourth paragraph, the sentence
should read "Greenleaf further stated that their proposal was compatible
with the charge of the Commission." On page 4, in the last paragraph, the
last full sentence should end, "...attendance and comments."
Licht noted on page 5 that HillCrest should read "Hillcrest Family
Services."
Russell suggested that all motions be fully stated in the minutes. The
first motion on page 5 should read "VanderNoude moved to recommend the
Proposed rehabilitations located at 728 Bowery Street be passed onto the
State Historical Society of Iowa with no comment."
The second motion on page 5 should read "Sierk moved to recommend the
proposed rehabilitation located at 714 N. Linn Street be passed onto the
State Historical Society of Iowa with no comment."
On page 6, the second line should read "...distributed by the library."
Within the Comission Information section, the second line should read
" ..certainly appropriate for the Commission to comment...".
The motion for adjournment was "unanimously approved."
Vanderwoude moved to approve the September 14, 1988 minutes as amended.
Kern seconded. The motion carried unanimously.
REVIEW OF SEPTEMBER 26 1988 SPECIAL MEETING MINUTES:
Russel suggested in the first paragraph, second to last sentence should
read ..the Swisher application concerning the construction of a porch
for a house at 533 S. Summit Street, which exemplifies...".
Licht moved to approve the September 26, 1988 special meeting minutes as
amended. Kern seconded. The motion carried unanimously.
REPORT OF SUBCOMMITTEES:
Russell distributed a letter he sent on behalf of the Commission to Bob
Burns as proposed during the September 14, 1988 meeting concerning the
rehabilitation at the County Home Building. Licht is working on the
project at her office. They are trying to keep the building standing and
/51413
9
MINUTES
HISTORIC PRESERVATION COMMISSION
OCTOBER 12, 1988
PAGE 2
intact though it may be difficult. Beagle reported it is on the National
Register and while financial assistance for the project has been dis-
cussed, no immediate funding is available. The next CLG entitlement
proposals begin next February.
Beagle discussed the Johnson County Heritage Trust brochure which will be
xeroxed for the next packet.
Russell sent a letter to Martha Miller at the Press -Citizen listing
properties on the National Register in Iowa City. He saidhe would follow
up with her for the possibility of an article. The Preservation Corner
has become a project for the Friends of Historical Preservation. Russel
said President Pat Eckhardt stated she will take charge of the project
however would welcome articles about the formation of the Historical
Preservation Commission, the process of nominating a site for historic
preservation, and past and present issues of historical preservation dealt
with by the Historical Preservation Commission, e.g. the North Side
controversy.
Licht reported on the progress of the "How to..." booklet. She spoke with
Pat Eckhardt who stated financial assistance may be possible from the
Friends of Historic Preservation and they 'would be interested in working
with the Historical Preservation Commission on this project.
Beagle stated that the Community Development Block Grant has allocated 12
hours for an intern during mid-November to work an the "How to..."
booklet, perhaps updating information, through telephone contacts. CDBG
would also be willing to allocate money on a matching basis with the
Friends of Historic Preservation for producing the booklet. Discussion
needs to concern the format of the booklet, the possible graphics for the
cover and distribution sites.
Russell spoke with Renee Jedlicka of the Iowa City and Coralville Visi-
tor's Bureau and Convention Center concerning the formulation of a
Downtown District pamphlet. He said she would like a cost estimate of the
publishing cost of the brochures and the walking tours map. Russell
proposed a revamping of the Summit Street, Woodlawn and Downtown area maps
as well as creating a map of all National Register sites in the Iowa City
area.
Russell suggested in the future every application seeking a certificate of
appropriateness be brought before the full Historic Preservation Commis-
sion in an open meeting. To be consistent in policy, every application
should be evaluated for appropriateness. Beagle noted this proposal
should be examined in reference to the policies and procedures of the
Design Review Procedures and Guidelines recently recommended to Council by
the Commission. Russell suggested for future resolutions, when ap-
propriate, it should be stated within the justifications that the project
was within the Secretary's Guidelines. It should also be stated within the
language of the resolution that the recommendation was based upon a review
of a site plan.
/.573
N
MINUTES
HISTORIC PRESERVATION COMMISSION
OCTOBER 12, 1988
PAGE 3
Russell spoke with Council member Susan Horowitz concerning the upcoming
Iowa City Sesequentenial celebration next year. He noted it would be a
perfect time to highlight historical structures. Licht suggested creating
a chronological map of the historical structures.
Russell noted the Planning and Zoning Commission turned down the Credit
Union in its bid for rezoning the area adjacent to the Credit Union. Licht
stated while the City Council may reject the application as well, they
could accept the proposal.
Beagle stated that a public hearing will be held on November 1, 1988,
before Council. While the Commission stance is included in the materials
presented to the City Council, the presence of Commission members at the
public hearing would be valuable. VanderWoude and Russell stated they
would attend the public hearing.
Russell attended an Old House Conference on October 1, 1988 in Des Moines.
The most interesting information collected from the meeting concerned the
services of the Archictectural Salvage Cooperative based in Davenport. He
also mentioned several candidates for next year's jury panel members. He
further suggested that the Historic Preservation Commission might want to
co-sponsor a similiar event as the Old House Conference.
Licht asked for any type of bibliography concerning Historic Preservation
and possible projects which may be useful to display in her office.
DISCUSSION OF BENTON STREET BRIDGE PROJECT
Russell noted the Benton Street Bridge is a historic structure; an all
welded steel bridge from WWII. The structure is now deteriorated beyond
simple repair and the City in consultation with IDOT, FHWA, and SHPO has
decided it is not economically feasible to save the structure. Beagle
noted that the matter is now pending before the Advisory Council on
Historic Preservation in Washington, D.C.. If the Advisory Council decides
the structure can not be rehabilitated, the parties will reconvene and
issue a memorandum of understanding. Probably they will hire a consultant
to fully document the structure and provide a proper memorial. Licht
mentioned the bridge is non -redundant, one -span welded joint by joint and
therefore cannot by reassembled. Beagle added if the bridge was restored
it would ironically lose its integrity as a historical structure. Russell
suggested to take a piece of the bridge and put it in front of the Museum
of Art as a work of sculpture. Licht suggested having a contest to
determine the most appropriate section of the bridge to display as a
commemorative piece.
VanderWoude mentioned that William Seale is coming to talk to University
of Iowa students about historic interiors. He also mentioned he attended
and enjoyed a walking tour in Des Moines sponsored by the Sherman Hill
Association, Inc.
MINUTES
HISTORIC PRESERVATION COMMISSION
OCTOBER 12, 1988
PAGE 4
Beagle distributed the Fiscal Year 1988 Annual Report. The FY90 budgetary
Process will begin October 28, 1988 when the budget proposals are due. The
Urban Planning Division may consider expanded service levels if the costs
can be specified for projects, such as the publication costs (as estimated
by the placement of bids) for a walking tours map. Staff expansion is not
possible. Beagle will bring to the attention of Planner Monica Moen the
idea of neighborhood historic districts in the context of the Comprehen-
sive Plan and the movement toward Neighborhood Planning.
Beagle noted while the Historic Preservation Week was co-sponsored by the
Friends of Historic Preservation, the awards program, and its subsequent
costs, was financed and produced solely by the Historic Preservation
Commission.
Beagle mentioned several conferences being held around the country: (1)
Interiors conference and exposition for historic buildings held in
Philadelphia, and (2) the 42nd National Preservation Commission National
Trust meeting to be held in Cincinnati, Ohio.
In regards to the Benton Street Bridge, Licht moved to note the recommen-
dation of the Historic Preservation Commission that in the event the
Advisory Council finds that the bridge cannot be restored, that a portion
of the bridge be preserved and incorporated into an appropriate memorial
to Ned Ashton to be located in Iowa City. VanderWoude seconded. The motion
carried unanimously.
Kern mentioned a recent conversation in which zoning ordinances were
discussed. He stated he felt there was no legal way to deny a bad project
without proper ordinance support. He questioned existing ordinances
especially those concerning development that impacts upon the aesthetic
nature of an area.
ADJOURNMENT:
Kern moved to adjourn the meeting. Licht seconded. The motion carried
unanimously.
The meeting adjourned at 9:15 p.m.
Minutes submitted by Susan Rest.
I
MINUTES
RIVERFRONT COMMISSION
SEPTEMBER 28, 1988 - 5:30 P.M.
SENIOR CENTER CLASSROOM
MEMBERS PRESENT: Apaydin, Buckley, Hradek, Jones, Lovell, O'Brien,
Stroh
MEMBERS ABSENT: Bruner, Horton, Wachal
STAFF PRESENT: Rockwell, Elmer
OTHERS PRESENT: Peg McElroy, Mayor's Youth Employment Program
RECOMMENDATIONS TO COUNCIL:
The Riverfront Commission recommends to City Council that staff be
assigned to expedite the development of ordinances to implement the
policies of Resolution 85-85 and allow them to be enforced.
CALL TO ORDER:
Lovell called the meeting to order at 5:35 p.m., and asked that the order
of the agenda be changed to allow McElroy to discuss a proposed CDBG
project.
UPDATE ON APPLICATIONS FOR 1989 CDBG FUNDING:
McElroy stated that she had submitted an application for MYEP cleanup of
the riverbanks and creekbanks. She had enjoyed working on the Ralston
Creek project, which had been initiated by the Riverfront Commission. She
asked the Commissioners to identify areas of major concern along the river
and creeks, which she would then submit as part of the project proposal to
the Committee on Community Needs. She reminded the Commission that the
youth in her program are required to work on public property or private
non-profit property. The problem with Ralston Creek is that it most of is
private property with ownership extending to the middle of the creek.
Jones asked if working along the river was safe for youths. He noted that
this was his main concern about involving MYEP in breaking up riprap along
Rocky Shore Drive. McElroy stated that there was no problem with MYEP
participants working along the river. She noted the required usage of
safety vests. The young workers are familiar with working with riprap and
are closely supervised. The MYEP safety record has been excellent. Jones
noted he was hesitant in the past to invite MYEP into a project along the
river, but indicated maybe he shouldn't have been. McElroy suggested
having the older employees, i.e. young adults, assigned to tasks involving
areas of concern.
Rockwell asked if any Commission members would work with McElroy on a
committee to target specific areas along the river for cleanup. Jones and
O'Brien said that they would be interested in working on the committee.
Jones mentioned that Wachal might also be interested in working on the
committee when he gets back from England. Lovell stated she would assist
if Wachal was not able to participate. McElroy said she would prepare a
Riverfront Commission
September 28, 1988
Page 2
report with the committee's assistance and bring it back to the Commission
for review.
REVIEW AND APPROVAL OF AUGUST 17, 1988 MINUTES:
Jones asked if there were a procedure to follow to withdraw a motion
approved at the August meeting. Stroh said that the Commission could not
strike words from the minutes changing what actually occurred at the
meeting. Rockwell suggested amending the minutes before they were sent to
the City Council.
MOTION: In light of the new information presented by staff that Napoleon
Park was not located directly across the river from the Imperial Court
site, Jones moved to withdraw the recommendation made to City Council at
the August 17, 1988, meeting. This recommendation was to rescind the City
Building Official's waiver of riverbank screening requirements for the
Imperial Court Subdivision. Apaydin seconded the motion. The motion
carried unanimously.
MOTION: Stroh moved to approve the minutes of August 17, 1988, as
amended. O'Brien seconded. The motion passed unanimously.
CONTINUATION OF CDBG FUNDING DISCUSSION:
Jones noted that both the Harrison Street Fishing Access and the Rocky
Shore Drive Cleanup projects had not been submitted for CDBG funding,
although the Rocky Shore Drive project could come alive through the
Mayor's Youth Employment Project. He reported that the CDBG application
for a handicapped trail in Terrell Mill Park had been resubmitted.
Buckley asked if time or technical problems had prevented submittal of the
Harrison Street and the Rocky Shore projects. Rockwell stated that Wachal
had consulted with Project GREEN and had taken a canoe trip with Jones and
City Councilor Sue Horowitz to observe the Rocky Shore area. It was
Wachal's evaluation that the project proposal should not be submitted.
Regarding the Harrison Street Project, Jones said he had recently found a
large scale map of the area with contour lines at one -foot intervals.
Jones stated that ownership in the area was still a question. O'Brien
suggested that old, discarded CRANDIC railroad ties should be utilized and
that CRANDIC would probably be happy to have someone move them. Lovell
said she would call CRANDIC about using the railroad ties. Rockwell noted
that three City fire Battalion Chiefs had observed the riverbank and
concluded that unless you could get boats within five feet of the water,
access off Harrison Street was not that critical for safety purposes. It
would be just as easy to go down the west bank. Rockwell stated that the
Fire Department personnel had been concerned about attracting more people
to that area. Apaydin asked why this was a problem. Rockwell said that
turbulence below the dam was a safety hazard.
O'Brien stated he had contacted the President of Hills Bank who told him
the bank does not have property extending to the river south of Highway 6.
Tom Kennedy owns property immediately south of Highway 6 along the river.
Jones said that Metro Pavers has access to the river and the City owns the
bank down to Highway 6 on the north. Regarding access on the west bank,
1584,
Riverfront Commission
September 28, 1988
Page 3
Stroh noted that fishermen could possibly have public access through the
old treatment plant when it was closed down. Staff was asked to inves-
tigate that possibility.
DISCUSSION OF URBAN ENVIRONMENTAL CONCERNS:
Jones noted that the Urban Environment Ad Hoc Committee's recommendations
have been incorporated into the Comprehensive Plan, but not backed up by
City ordinances. He noted that the City Council had adopted policies, but
had not enacted regulations to implement those policies. Jones said that
if environmental regulations were in the Ordinance, the City would have
had more control of development as it impacts sensitive environmental
areas. Rockwell stated that Barry Beagle of the City Urban Planning
Division is working on a fill ordinance which will go before the Planning
& Zoning Commission in January 1989 as part of the revised Subdivision
Regulations. Jones noted that there are environmentally sensitive areas
and that follow-ups are missing.
Apaydin pointed out that if policies already exist, what needs to be done
is to set up a committee to complete the job. Stroh noted that this
should be a staff job. Jones suggested that the Commission make a
recommendation to City Council that staff be assigned to expedite the
development of ordinances to implement the policies of Resolution 85-85
and allow them to be enforced. Lovell asked if the Parks and Recreation
Commission (PRC) would be interested in supporting this type of recommen-
dation. Hradek said that PRC would probably be interested in spirit.
MOTION: O'Brien moved to accept the recommendation to Council as stated
by Jones, that is, to recommend to Council that staff be assigned to
expedite the development of ordinances to implement the policies of
Resolution 85-85 and allow them to be enforced. Stroh seconded. The
motion passed unanimously.
Jones noted that he would like to see the development of a greenbelt along
the river. Hradek said with the current local money crunch, that was not
very realistic. She reminded the Commission of the work done by the Open
Space Advisory Committee, which had never become law. Jones asked if the
policy was adopted by Council, but not enacted into law. Buckley asked if
Hradek would request PRC to make a similar recommendation to the Council
concerning environmental regulations. Hradek agreed and noted the PRC's
interest in entranceways and retaining natural areas like Ryerson's Woods.
UPDATE ON COMMISSION REVIEW ITEMS:
Sand Pit. Rockwell stated that the Commissioners might recall an item
they had reviewed concerning the Glasgow sand pit request, which had been
denied by City Council. It was then passed by the Johnson County Board of
Supervisors, but not by the super majority needed to override the Council
decision. Glasgow sued the Board of Supervisors and won. The sand pit
operation is now underway.
Riverbank Definition: Rockwell circulated copies of an impact analysis
for the proposed riverbank definition amendment to the River Corridor
Overlay Zone. She said that she would welcome any questions or comments
A010
Riverfront Commission
September 28, 1988
Page 4
prior to the joint staff review meeting on October 11 and Planning and
Zoning Commission meetings on Monday, October 17 and Thursday, October 20.
Rockwell pointed out that opposition was expected from local developers.
' There is disagreement about whether the floodway encroachment line is the
correct line to use in defining the riverbank. Jones asked who would vote
on whether the proposed amendment should be supported or opposed.
Rockwell said the Planning and Zoning Commission would vote and make a
recommendation to the City Council. The Council would make the final
decision concerning an ordinance amendment.
Task List. Regarding the task list for upcoming Commission activities,
Rockwell suggested that the Commission might want to defer this item until
the next month. The Commissioners agreed.
DISCUSSION OF UPCOMING COMMISSION EVENTS:
Appointments: Rockwell noted there would be three openings as of December
1, 1988, on the Commission. Only one person had applied, and she asked
that Commission members let her know of anyone residing in Iowa City who
might be interested in serving on the Commission. It was anticipated that
i the City Council would make two City representative appointments on
October 4, 1988.
Laser Update. Stroh stated that as soon as plans are final for the
location and size of the proposed University Laser Facility, he will
report back to the Commission.
Canoe Trip. Rockwell asked if there was anyone who would like to spear-
head the upcoming Commission canoe trip. Lovell suggested that a walk
along the river rather than a canoe trip might be less cumbersome to
arrange. The Commission decided to have a canoe trip on Sunday, October
16, at 9:00 a.m. Stroh offered to arrange for canoes at the University
Canoe House. The Commissioners plan to canoe upriver from the Canoe House
to the Coralville Milldam and back.
Corps Qualms. O'Brien suggested that Congressional representatives be
contacted concerning the U.S. Corps of Engineers' management of the river
in this area and the poor water quality.
ADJOURNMENT:
Stroh moved to adjourn the meeting. O'Brien seconded. The motion carried
unanimously. The meeting adjourned at 7:23 p.m.
Minutes respectfully submitted by Steven Elmer.
N
MINUTES
FORMAL MEETING AFFROVEj
PLANNING 8 ZONING COMMISSIONTHURSDAY, OCTOBER 6, 1988 - 7:30 P.M.
CIVIC CENTER COUNCIL CHAMBERS
MEMBERS PRESENT: Clark, Cook, Cooper, Dierks, Hebert, Scott, Wallace
MEMBERS ABSENT: None
iSTAFF PRESENT: Beagle, Boyle, Kritz
CALL TO ORDER:
Chairperson Scott called the meeting to order at 7:33 p.m.
RECOMMENDATIONS TO CITY COUNCIL:
1. Recommend denial of an amendment to the 1983 Comprehensive Plan
Update to change the land use classification of 528 and 530 Iowa
Avenue and 15 North Johnson Street from Residential: 25+ Dwelling
Units per Acre to Mixed Land Use. (Z-8810)
2. Recommend denial of Z-8810 of a request submitted by the University
of Iowa Community Credit Union to rezone property located at 528 and
530 Iowa Avenue and 15 North Johnson Street from RNC -20 to CB -2.
3. Recommend approval of an ordinance permitting manufacturing uses in
commercial zones to have accessory uses.
4. Recommend approval of a request submitted by Dr. Jack Moyers to
vacate Loos Street, an unimproved street, extending between Black
Springs Circle and Rocky Shore Drive. (V-8806)
5. Recommend approval of 5-8419, a request submitted by Clear Creek
Investment Company to vacate a portion of Clear Creek Subdivision in
northwest Iowa City. (5-8419)
PUBLIC DISCUSSION OF ANY ITEM -LOT ON THE AGENDA:
There was no public discussion.
CONSIDERATION OF THE SEPTEMBER I ANDSEPTEMBER 15 1988 MINUTES:
Dierks moved to approve the minutes of September 1 and September 15, 1988,
as printed and circulated. Cook seconded the motion. The motion carried
7-0.
ZONING ITEMS:
1. Public hearing on an amendment to the 1983 Comprehensive Plan Update
to change the land use classification of 528 and 530 Iowa Avenue and
15 North Johnson Street from Residential: 25+ Dwelling Units per Acre
to Mixed Land Use.
Beagle stated that he held no new information to present to the
Commission.
/54?
I
MINUTES
FORMAL MEETING
PLANNING & ZONING COMMISSION
OCTOBER 6, 1988
PAGE 2
Chairperson Scott reconvened the public hearing on an amendment to
the 1983 Comprehensive Plan Update.
Gary Appleby, U of I Community Credit Union, explained to the
Commission the rapid growth of the University of Iowa Community
Credit Union in the last month. Appleby indicated their drive-
through customers often extend into the alley causing congestion
problems at the present location and the Credit Union's desire to
properly serve their members and not cause traffic congestion in the
adjacent alley.
Pat Eckhardt, 514 North Linn Street, expressed her desire of seeing
the amendment denied by the Commission and to maintain the current
zoning, RNC -20. Eckhardt concluded by stating that while a business
can move, a neighborhood cannot.
Kim Merker, 604 Iowa Avenue, stated that he agrees with the previous
speaker and that the Credit Union should be the one to suffer any
inconvenience and not the neighborhood. Merker continued and related
information concerning the renovation of the house the Community
Credit Union's first occupied before constructing their present
facility. Merker explained that while the Credit Union did pay for
the renovation of that house, it does not appear they paid for moving
the house to its new location on Washington Street, but rather the
record seems to indicate that the person who bought the home paid the
moving cost. However, Merker did indicate that the records were
incomplete. Merker continued and explained that he does not feel the
Credit Union would actually move the two homes on Iowa Avenue unless
someone would be willing to pay for the houses and move them. Merker
concluded by saying that his home and others in this area are of
architectural significance, because they exist in context with each
other and that they deserve not to be razed as many other homes have
been in Iowa City.
Carol Spaziani, 529 East Washington, asked the Commission whether the
Central Business District was planned to expand eastward. Scott
replied that there were no plans to move the commercial district to
the east. The present Comprehensive Plan designations were intended
to delimit the expansion of the downtown.
Ginalie Swaim, 1024 Woodlawn, stated that she and her husband had
purchased an older home in the area and opposes the Credit Union's
plan as it would disrupt the residential nature of the area and would
permit an eroding of the residential nature by permitting commercial
uses.
Sandra Eskin, 1047 Woodlawn, stated that she opposed the proposed
zoning change and the amendment to the Comprehensive Plan Update as
the RNC -20 zoning was intended to protect residential areas from
commercial encroachment. Eskin stated that she feels that the Credit
Union has been sporadically growing and is opposed to any further
expansion by the Credit Union.
/58.5'
MINUTES
FORMAL MEETING
PLANNING 8 ZONING COMMISSION
OCTOBER 6, 1988
PAGE 3
Donald Macfarlane, 943 Iowa Avenue, stated that he was opposed to the
proposed rezoning because allowing homes to be rezoned and destroyed
sends a bad message to other homeowners concerning the upkeep of
their homes. Macfarlane continued and said that if the Commission
were to deny this request, it would send a strong message that they
support the neighbors' efforts in renovating their homes.
Nancy Seiberling, representing the Johnson County Heritage Trust,
stated that she agrees with those who opposed the destruction of the
homes. Seiberling continued and related how 1989 will mark the 150th
anniversary of Iowa City. Seiberling urged the Commission to
consider the historical nature of this area and to protect them.
Fred Krause, President of the U of I Community Credit Union, stated
that the Credit Union office building was an improvement over what
was existing at the time the Credit Union moved into the area as the
area was not in particularly good shape. Krause stated that both
homes on Iowa Avenue have firm offers to be purchased and moved.
Krause also stated that the Credit Union does not intend to move
across Johnson Street in any future expansions. Krause concluded by
explaining the operations of the Credit Union and how this differs
from a regular commercial bank. Dierks asked whether the Credit
Union intends to expand office space by enlarging their current
building. Krause replied that they planned to fill in the area df
the drive-thru lanes to make more office space and relocate the
drive-thru facility on-site. Dierks inquired as to how many homes
were moved when the Credit Union originally developed the site they
now occupy. Krause replied that the Credit Union moved three and
tore down three, two of which were abandoned homes. Cook asked
Krause what the Credit Union's contingency plans were if the
Commission were to vote this item down. Krause replied that to his
knowledge, as CEO of the Credit Union, there were no contingency
plans. Wallace asked about ATM capabilities. Appleby responded that
the Credit Union had ATM accessibility.
Steve Greenleaf, attorney for the Credit Union, stated that he was
concerned that the vote be made on this particular proposal for this
particular use and not consider long-range consequences of this
decision. Greenleaf continued and said that what may or may not
occur in the future has no bearing on this particular issue and that
the Commission should look at whether this proposal would change the
neighborhood, which is already a mixed use area. Greenleaf explained
that he feels that zone boundaries are a judgment call in regard to
what is best for the protection of the neighborhood. Greenleaf
concluded by stressing the need for the Commission to consider this
item within the context of this particular property and their
proposal.
Corrine Sutter, 609 Brown, inquired as to what taxes the Credit Union
pays. Sutter explained that she was in objection to the zoning
change an historical grounds and feels that to approve this rezoning
would be just the beginning of commercial encroachment into the
neighborhood.
/58.5
MINUTES
FORMAL MEETING
PLANNING 8 ZONING COMMISSION
OCTOBER 6, 1988
PAGE 4
Ginalie Swaim, 1024 Woodlawn, stated in reply to comments by Krause,
that old houses can never be built again and that change can be
accepted in older neighborhoods, if older homes are being preserved
and adapted for student housing or professional offices. The
important thing, she said, is the retention of existing housing stock
to preserving desirable neighborhood characteristics.
Connie Sayre, 1033 Woodlawn, stated that she was opposed to the
proposed rezoning and related how Iowa Avenue was at one time a
depressed area, but recently has been experiencing significant
improvement.
Kim Merker, 604 Iowa Avenue, related how his property was at one time
rundown, but has been renovated and objected to Krause's contention
that these types of homes are worthless.
Donald Macfarlane, 943 Iowa Avenue, reiterated that homes can be and
are renovated on the eastern end of Iowa Avenue and will someday move
westward toward the Credit Union if not prevented by commercial
expansion.
Sandra Eskin, 1047 Woodlawn, stated that she does not feel that a
duplex or a bed and breakfast would be any less of a desirable use
than single-family in this area.
Chairperson Scott closed the public hearing at 8:28 p.m.
Cook moved to approve the amendment to the 1983 Comprehensive Plan
Update to change the land use classification of 528 and 530 Iowa
Avenue and 15 North Johnson Street from Residential: 25+ Dwelling
Units per Acre to Mixed Land Use. Wallace seconded the motion.
Cook stated that there was a need to have cooperative effort between
the competing interests in order to save the neighborhood. Cook also
stressed the need for adaptive reuse and that the Credit Union could
undertake other avenues to make neighborhood friends through creative
financial tools. Cook continued and commented on the possible uses
for older homes including professional offices, moving the houses and
even demolition if the homes were not of historical value and were
beyond feasible renovation. Cook stated that change is inevitable,
but it must be done in a responsible manner. Cook concluded by
suggesting that Planning staff could develop new tools to enable the
Planning and Zoning Commission to deal with these types of issues in
a more flexible manner. Cook mentioned changes in the Zoning
Ordinance, use of CDBG funds and tax incentives.
Roll call vote: Clark: yea, Hebert: nay, Dierks: nay, Cook: nay,
Cooper: nay, Wallace: nay, Scott: nay. The motion failed 1-6,
with Clark voting in the affirmative.
2.Z 8810. Public discussion of a request submitted by the University
of Iowa Community Credit Union to rezone properties located at 528
and 530 Iowa Avenue and 15 North Johnson Street from RNC -20 to CB -2.
/sx5-
MINUTES
FORMAL MEETING
PLANNING & ZONING COMMISSION
OCTOBER 6, 1988
PAGE 5
Beagle reported that staff had nothing further to add. Chairperson
Scott noted for the record correspondence regarding this issue:
Katherine L. Gillis in opposition; Nancy Seiberling in opposition;
Patricia Eclshardt in opposition; Shirley A. Yurkonis in opposition;
Gerald Mansheim in opposition; Elizabeth M. Voss in opposition;
Cecilia Ridgeway in opposition; Caroline Hardesty in opposition;
Ginalie and Jim Swaim in opposition; Debra Gore in opposition; Donald
and Nancy Macfarlane in apposition; Dorothy W. Moeller in opposition.
Wallace moved to approve Z-8810. Hebert seconded the motion.
Wallace stated that this was the third time a request to rezone one
of the three properties has come before the Commission. Wallace
stated that twice before she had been the only member of the Commis-
sion voting for the rezoning and that at those times she felt the
house at 528 Iowa
would remain d be new use.
Wallace continued and said that she does el ta
that theencourage-
ment of commercial uses was a valid concern. Wallace concluded by
saying that she did feel the expansion of the Credit Union would sig-
nificantly change the neighborhood.
Dierks stated that she will vote against this item and that she feels
that the housing stock of Iowa City must be maintained and that other
avenues should be explored to provide incentives for renovation of
older homes. Cooper stated that he will also vote against this item
because the line defining the zoning boundaries has been drawn, and
there are substantial reasons for its placement.
Scott complimented the Credit Union as a corporate citizen, but
stated that this was not the issue at -hand. Scott noted that the
dprevious vh Plan and
defeating the amendmenttheoCortmissionereaffirmed the tten tstoftthe
plan to encourage reinvestment by maintaining existing housing stock,
to preserve desirable neighborhood characteristics and to put a high
value on protecting established neighborhoods from non-residential
commercial development. Scott reviewed the purpose of the RNC -20
zone and noted that the zone was specially designed to prevent
encroachment by high density multi -family uses and stabilize existing
neighborhoods. Scott also reviewed the previous requests by Emmit
George and the Iowa City Crisis Intervention Center and compared them
to the current one. Scott stated that the only real change has been
the applicant's name. Scott concluded by saying the public bodies
must try to be consistent in their decision and that he has tried to
use the same criteria for each of these cases and his hope was that
as the previous two were voted down, that this is also voted down.
Roll
nay,
1-6,
call vote: Wallace: nay, Cook: nay, Cooper: nay, Dierks:
Hebert: nay, Clark: yea, Scott: nay. The motion was defeated
Clark voting in the affirmative.
167s,
MINUTES
FORMAL MEETING
PLANNING & ZONING COMMISSION
OCTOBER 6, 1988
PAGE 6
Cook moved to recommend to Council to deny a request submitted by the
University of Iowa Comunity Credit Union to rezone properties
located at 528 and 530 Iowa Avenue and 15 North Johnson Street from
RNC -20 to CB -2. Wallace seconded the nation.
Roll call vote: Dierks: yea, Cooper: yea, Cook: yea, Wallace:
yea, Hebert: yea, Clark: nay, Scott: yea. The motion carried 6-1,
Clark voting nay.
Scott thanked those in attendance for their comments.
3. Public discussion of an ordinance permitting manufacturing uses in
commercial zones to have accessory uses.
Beagle reviewed the memorandum dated September 29, 1988.
Cooper moved to approve an ordinance permitting manufacturing uses in
commercial zones to have accessory uses. Hebert seconded the motion.
The motion carried 7-0.
OTHER BUSINESS:
1. V-8806. Public discussion of a request submitted by Dr. Jack Moyert
to vacate Loos Street, an unimproved street, extending between Black
Springs Circle and Rocky Shore Drive.
Beagle reviewed the staff report dated October 6, 1988.
Marlene Perrin, 212 Rocky Shore Drive, stated that her driveway was
accessed off of Loos Street and does not want to be shut off. She
said that they have an access easement across the front of the
Gillber's property, parallel to Rocky Shore Drive, that extends over
to Loos Street.
Richard DeGowin, 201 Black Springs Circle, stated that the request to
vacate is well founded and is in favor of the vacation.
As one abutting property owner, Bud Strub stated that he has no
objection to the vacation. He also said that the Gillers also did
not object to the vacation. Chairperson Scott asked Legal staff for
assistance regarding Marlene Perrin's concern. Boyle replied that
the City could protect Perrin's easement at the time of sale and is
glad that Perrin informed the Commission of this information.
Clark moved to approve V-8806, a request submitted by Or. Jack Moyers
to vacate Loos Street, an unimproved street, extending between Black
Springs Circle and Rocky Shore Drive. Dierks seconded the motion.
The motion carried unanimously, 7-0.
2. S-8414. Public discussion of a request submitted by Clear Creek
Investment Company to vacate a portion of Clear Creek Subdivision in
northwest Iowa City.
/58S
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MINUTES
FORMAL MEETING
PLANNING 8 ZONING COMMISSION
OCTOBER 6, 1988
PAGE 7
Beagle reviewed the staff report dated October 6, 1988. Beagle
concluded by stating that staff recommended approval for this item.
Chairperson Scott noted that the agenda was corrected so that this
item is read S-8419. Cook moved to approve S-8419, a request
submitted by Clear Creek Investment Company to vacate Parcel C of
Clear Creek Subdivision, which does not include the dedicated 33 feet
of right-of-way along Camp Cardinal Road. Wallace seconded the
motion. The motion carried 7-0.
PLANNING b ZONING COMMISSION INFORMATION:
1. Beagle distributed the Fiscal Year 1988 Annual Reports.
2. Beagle alerted the Commission to an upcoming rezoning proposal
submitted by the Press -Citizen.
3. Dierks reported to the Commission on how the City Council voted on
recent Planning items.
4. Scott noted that Monday's Comprehensive Plan meeting was set for 7:30
p.m. October 10th.
5. Reading from the Annual Report, Scott informed the Commissioners that
the Planning 8 Zoning Commission had met for 22 formal, 22 informal,
two joint meetings with Council and two joint meetings with the
Historic Preservation Commission. He said a load of credit goes to
the Commission for their work.
Clark moved to adjourn the meeting. Dierks seconded the motion. The
motion carried 7-0.
The meeting was adjourned at 9:19 p.m.
Minutes submitteed�b Kyle L. Kritz.
Approved by: v I ' (Z��
Kenneth Cooper, Secretary V—
/5�S
DRAFT
MINUTES
PLANNING & ZONING COMMISSION
FORMAL MEETING
OCTOBER 20, 1988 - 7:30'P.M.
CIVIC CENTER COUNCIL CHAMBERS
MEMBERS PRESENT:
Cook,
Cooper,
Dierks, Hebert, Scott, Wallace
MEMBERS ABSENT:
Clark
STAFF PRESENT:
Boyle,
Beagle,
Franklin, Kritz
CALL TO ORDER:
Chairperson Scott called the meeting to order at 7:35 p.m.
RECOMMENDATIONS TO COUNCIL:
None.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
None.
CONSIDERATION OF MINUTES OF THE OCTOBER 6 1988 COMMISSION MEETING:
Cooper moved to approve the minutes of October 6, 1988. Wallace seconded
the motion. The motion carried 5-0.
Hebert arrived at 7:37 p.m.
ZONING ITEMS:
1. Public hearing on an amendment to the 1983 Comprehensive Plan Update
to change the land use classification of a 16.95 acre parcel
southeast of Highway 1 North between Dubuque Road and Hickory Hill
Park from Residential: 2.8 Dwelling Units Per Acre, to Office,
Research Development Center.
2.z 8811. Public discussion of a request submitted by the Iowa City
Press -Citizen to rezone a 16.95 acre parcel located southeast of
Highway 1 North between Dubuque Road and Hickory Hill Park from RS -5,
Low Density Single -Family Residential, to RDP, Research Development
Park. (45 -day limitation period: October 21, 1988.)
Beagle reviewed the staff report dated October 20, 1988, and
recommended in favor of the Comprehensive Plan amendment and proposed
rezoning.
Dierks asked how the area proposed to be rezoned is related to the
discussions the Commission has had concerning the Comprehensive Plan
in this area. Franklin outlined the Comprehensive Plan Update's
expanded boundaries for Office, Research and Development Centers and
how the proposed area would tie into that area.
/61s
9
9
MINUTES
PLANNING 8 ZONING COMMISSION
FORMAL MEETING
OCTOBER 20, 1988
PAGE 2
Scott stated that the Commission took exception with the Press -
Citizen and its 'story in Saturday's paper stating, "City panel
approves zoning..." Scott continued and said that the title should
have read that City staff has forwarded a recommendation... Scott
indicated that this item will also be discussed at an informal work
session on October 31 and a formal meeting held November 3. Scott
said that tonight's public hearing will be continued on November 3
and that this item will be deferred tonight.
Public hearing opened at 8:10 p.m.
Mary Stier, 2324 Kent Court, President of the Publisher of the Press -
Citizen, stated that the Press -Citizen looked at 23 sites before
deciding on the "Gatens" tract. Six factors were used in evaluating
each site: 1) location, 2) access to I-80, 3) soil for the
construction and support of equipment required, 4) future trends, 5)
cost, 6) aesthetics. Stier continued and pointed out that traffic
will not be severely affected in the area and noted the findings of
the North Dodge Street Capacity Study. Stier also explained that the
Press -Citizen would have to seek approval before this body again if
there was any expansion of the building or other structures were
constructed on the site. Stier concluded by noting that the lighting
for the parking lot will be of the type that will contain the
illumination on the site by the use of downcast fixtures and the use
of a berm and trees. She said they are buying so much land in order
to provide a suitable buffer between the improvements and nearby
residential properties. Overall the Press -Citizen is investing $7.8
million in this project.
John Clancey, 2003 North Dodge Street, stated that he has lived in
the area zoned RR -1 for 20 years and is concerned that the beauty of
the area is maintained. Clancey continued and stated that he hoped
that the Press -Citizen developed the property as well as American
College Testing (ACT) has developed their property. Clancey stated
that he was concerned about traffic safety on North Dodge Street
because of the increased traffic from that development. Clancey
concluded by saying that he was impressed by what he heard so far,
but would like to hear his concerns addressed.
Bill Connel, 1655 North Dodge Street, stated that he was concerned
about the current traffic situation and wondered why the Press -
Citizen could not locate near the Highlander Inn considering the
availability of lots in that area. Connel continued and said that
the traffic estimates for the North Dodge Street section were too low
and was concerned about any future expansions of either the Press -
Citizen or other developments in this area. Scott replied that the
Press -Citizen would have to come before this Commission before they
were allowed to expand. Scott also noted that the Commission had
received information that the proposed building allowed for expansion
within the proposed building. Connel stated he was also concerned
about the actual placement of landscaping and concluded by saying
that this development was just the beginning in the area and others
will follow.
/5Ps
MINUTES
PLANNING & ZONING COMMISSION
FORMAL MEETING
OCTOBER 20, 1988
PAGE 3
Clarence Hagen, 1809 North Dodge, indicated that he has lived there
for 14 years and `felt this is spot zoning. Hagen also expressed
concern over the traffic and blind spots when trying to pull out of
side streets along this stretch of road. He indicated a four car
colliHagension sugg sitedson thataa de eleration lans involved in e Abe provided ornout of eir perhaps estop
lights. Hagen concluded by saying he feels there are other suitable
locations for the Press -Citizen to locate their operation.
Don Gatens, 528 First Avenue, Coralville, stated that he and Chick
Meade acquired the property being proposed as the site of the Press -
Citizen 26 years ago and feels that if the area was developed for
residential at an RS -5 density the impact would be greater than the
proposed development.
Franklin replied that she calculated the estimated traffic volumes
for both light industrial and single-family and stated that 50 acres
developed at an RS -5 density would equate into 2,275 average daily
vehicle trips while the nine acres used by the Press -Citizen and
calcutripsloredas light approximately industrial
equate
athree percent increase over single-family
development. Franklin concluded by stressing that the light
industrial classification used in these calculations may or may not
be comparable to a printing or publishing use.
Dick Hollady, 1710 North Dodge Street, stated that he was concerned
about the location of the Press -Citizen's driveway access to Highway
1 as the headlights of cars pulling out would shine into his bedroom
windows. Hollady asked whether the access to the highway could be
moved
rth toward
Goatel fncled bincreasethat he was still concerned about thetraffic volume
regardless of the information presented to the contrary.
Jerry Meis, stated that thPresident
Chamberis in Iowa i
in of aChamber
hisprojectbe auseof mofrits
economic development potential and aesthetics reasons. Meis
concluded by saying that the traffic problem has been adequately
i researched and feels that this development will add aesthetically to
the area.
Norm Bailey, 1919 Tulane Court, stated that from a community economic
development standpoint, this is a worthwhile development. Bailey
continued and said that the Press -Citizen has carefully designed this
project to address the concerns of area residents. Bailey concluded
ent is handed will
sednd asignal toothersat responthis siblential e for economicmdevelopment 1 whether
that signal is good or bad.
Public hearing was closed at 8:56 p.m.
Cook asked the Press -Citizen to consider options concerning the
design and location of the drive from a safety standpoint and asked
them whether they were thinking about any traffic control devices.
15i'.S
MINUTES
PLANNING & ZONING COMMISSION
FORMAL MEETING
OCTOBER 20, 1988
PAGE 4
Hebert asked Press -Citizen representatives how many of the 23
properties they looked at were in an RS -5 zoned area besides the one
currently
issue. sit
eastfavorable given the currentthat hz ning.thStiererepliedhthat
the factors she reviewed earlier were important in deciding which
site was selected and the Press -Citizen feels that they looked at
every available site in the area before choosing the one in question.
Hebert indicated that he did not feel that the Press -Citizen was in
such dire financial straights that a properly zoned area could not be
found for a reasonable price. Stier replied by pointing out that
approximately five years ago the area in question was considered
viable as an Office, Research, and Development Center and that the
I Press -Citizen is asking that the area be reviewed again for that use.
Dierks asked whether the Press -Citizen evaluated having the proposed
development accessing off Dubuque Road. Stier replied that yes, they
Cook stated rthateheofelt st fthat sthe ctrafficaproblem wshould awas beolocalized
by the actal
cost of 9access locatingoff of that drivewayue Ri n thatad and was manner. Stiern r plied uby
relating how traffic currently queues up on Dubuque Road when ACT
lets out of work.
Larry Morgan, Shive-Hattery Engineers, provided information on the
topography of the area and pointed out the severe changes in
elevation from 790 feet at the property line near the highway to 710
feet t the
access road was connected onnectednto Dubuque Road, an nitdwould saidand that
a large
amount of fill to construct a culvert to bridge the ravine and would
mar the natural landscape in the area. Cook asked Morgan whether he
had costed out the access drive to Dubuque Road. Morgan replied that
it would cost between $160 and $180,000 plus the culvert across the
ravine. Cook commented that as the total project costs approximately
$8 million and that adding the cost of building the culvert would not
seem to be t of l
issues. Dierksasked whether h
erthe costofthe culvert rand thens on sdrive
to Dubuque Road was minus the cost of the access drive currently
shown on the development plans. Morgan replied that the cost is the
dtwo ifference
will be moved as wasts. e. Morgan repasked liedan wthatethere
will be some placed to the southwest of the building in a pasture
area. Scott asked whether the cost would then include filling,
paving and the moving of the fill. Morgan replied that yes, that was
true.
Scott thanked those attending who presented their views at tonight's
meeting and noted the dates on which the Planning & Zoning Commission
would be discussing these items again.
Dierks moved to defer the amendment to the Comprehensive Plan and Z-
8811 to a meeting of November 3, 1988. Wallace seconded the motion.
The motion carried 6-0.
/50S
MINUTES
PLANNING & ZONING COMMISSION
FORMAL MEETING
OCTOBER 20, 1988
PAGE 5
OTHER BUSINESS:
Cooper moved to approve the Program Division Statement of the Planning and
Zoning Commission. Cook seconded the motion. The motion carried 6-0.
Chairperson Scott noted that the Chair had requested information
concerning the National Guard parking lot vacation. Scott noted for the
record that he had received a note from David R. Rogers, Facility Manager
Officer of the Iowa National Guard, addressed to Dick Frantz which stated
that the vacation of right-of-way occurred on January 26, 1988, and the
lease agreement between the Iowa National Guard and the City for the
vacation of right-of-way is of yet not signed. The problem is with the
City and the issue will be resolved and the lease signed. Scott noted
that he was satisfied with this reply.
Scott noted that the City Council will hold a public hearing concerning
the University of Iowa Community Credit Union's proposed rezoning on
November 1.
Hebert moved to adjourn the meeting. Cook seconded the motion. The
motion carried 6-0.
The meeting was adjourned at 9:10 p.m.
Minutes submitted by Kyle L. Kritz.
Approved by:
Kenneth Cooper, Secretary
n
36t`�
r
MINUTES
yY!.0 GJJY C.�u0 l�'�Y
DESIGN REVIEW COMMITTEE SU�f9Ci i0 C 7i0Vu^
THURSDAY, OCTOBER 20, 1988 - 12:00 P.M. a. �
IOWA CITY PUBLIC LIBRARY - ROOM B '
MEMBERS PRESENT: Amert, deVries, Haupert, Nelson, Novick, Seiberling,
Waters, Welt
MEMBERS ABSENT: Nagle, Sinek
STAFF PRESENT: Cain, Tworek
GUESTS PRESENT: Jean Gilpin, Somebody Goofed Jean Shop
RECOMMENDATIONS TO CITY COUNCIL:
The Committee recommends that the City Council approve the proposed awning
for 110 E. College Street.
CALL TO ORDER
Chairperson Novick called the meeting to order at 12:02 P.M.
CORRECTION AND APPROVAL OF MINUTES OF THE OCTOBER 6 1988 METING
Seiberling asked to amend the next to last paragraph of the October 6
minutes to include the following at the end of the second sentence, "...of
a good maintenance program." Haupert moved, seconded by deVries, to
top0 rove the minutes as corrected. The motion passed by unanimous vote (7
DISCUSSION OF AWNING PROPOSAL FOR 110 EAST COLLEGE STREET
Cain distributed proposed awning material and paint color for Somebody
Goofed Jean Shop. Jean Gilpin, of Somebody Goofed, then passed around a
photo of the current awning. Gilpin stated the awning is designed much
like the awnings at both Jackson's and The Linen Closet.
Amert noted that the colors would be appealing. Welt felt that the color
would fit with the gray awning adjacent to the proposed awning. Amert
asked about the style of lettering. Gilpin said the letters on the awning
would be of a block style, similar to those on the existing awning.
Welt moved to approve the awning as proposed by Somebody Goofed Jean Shop.
Haupert seconded the motion. The vote was taken and the motion unanimous-
ly carried (7 to 0).
Waters arrived.
APPROVAL OF PROGRAM DIVISION STATEMENT FOR FY90
The general consensus of the Committee was that the statement was fine.
It was agreed that the new objectives for the committee are still current.
I
MINUTES
DESIGN REVIEW COMMITTEE
OCTOBER 20, 1988
PAGE 2
COMMITTEE BUSINESS
1. Update on Transformer Recommendation. Cain said Iowa -Illinois
requested to the Council that the transformer be installed above
ground in the planter in front of Art World. Council referred the
item back to the Design Review Committee for consideration of this
option. Cain asked Iowa -Illinois to draw up plans for the trans-
former and bring them to the Committee meeting in November. Cain
also asked that the plans be reviewed by the Parks and Recreation
Department.
Seiberling asked if the transformer could be installed in the
courtyard in the back of the buildings instead of in a planter in the
front of the building. Cain said the general plan was to remove all
the transformers from the courtyard, due to the crowded area there
and the difficult access for firefighting equipment.
Seiberling felt the Committee should have some input as to the method
of installation for the transformer. deVries said the University
utilizes a large grate system with underground transformers, but a
lot of clearance is needed for ventilation. The Committee will hear
more on the plan at the next meeting.
2. Update on Newspaper Vending Machine Regulations. Cain had nothing
new to report. The newspapers had submitted a proposal to the City
Manager. The proposal did not address all of the City's concerns,
however, and the City Manager requested revision.
3. Report on Downtown Study. Cain said staff had discussed the study
and the City Manager would be considering the timing. The study
could be postponed, depending on the Council's position and staff's
time constraints.
Amert asked Cain to explain the history and purpose of the proposed
study. Cain said the study began with Northwestern Bell's rezoning
request from CB -2 to CB -10. This generated an interest in future
zoning and development of the downtown area, especially the portion
south of Burlington Street. Cain said the study should begin with a
market study to determine feasible development possibilities and
could continue through various phases all the way to addressing
design concepts and provision of public amenities.
COMMITTEE DISCUSSION
Amert reviewed the packet information regarding the Holiday Inn and its
design plans. Amert said that a definite stand by the City was not noted,
but that the City wanted to control the design aspects of the hotel.
Novick said that it was difficult to tell from the written record what was
implied and what was specifically agreed upon. Members agreed that the
City has a special interest in the building, both in terms of design and
1,594
MINUTES
DESIGN REVIEW COMMITTEE
OCTOBER 20, 1988
PAGE 3
in receiving repayment of the public monies from the UDAG loan. Cain said
this addition should increase the long-term profitability of the hotel.
ADJOURNMENT
The Committee scheduled the next meeting for November 17, 1988, at 4:00
p.m. Hearing no further discussion, Chairperson Novick adjourned the
meeting at 12:55 p.m.
Minutes submitted by Cheryl A. Tworek.
./
i/,o e"",p C.Ik7, J'f--"t-....
6