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HomeMy WebLinkAbout1988-11-29 Council minutesInformal Council Discussion November 14, 1988 Informal Council Discussion, November 14, 1988, 6:30 p.m., in the Council Chambers in the Civic Center. Mayor pro Tem Darrel Courtney presiding. Councilmembers present: Courtney, Ambrisco, Larson, Horowitz, Balmer. Absent: McDonald. Staff present: Atkins, Helling, Karr, Timmins, Beagle, Penney, Milkman. Tape-recorded Reel 88-57, Side 2, 590-1; Reel 88-61, Side 1, 1 -End, Side 2, 727-337. PLANNING & ZONING MATTERS: Reel 88-57, Side 2 A. Beagle stated this item is to accommodate a proposal by the Iowa City Press -Citizen to establish a 40,000 square foot printing and publishing facility and the Planning & Zoning Commission and City staff recommended for approval both the Comprehensive Plan amendment and ordinance to rezone the 16.95 acre parcel from RS -5 to RDP. Beagle explained the Planning & Zoning Commission recommended to approve the rezoning subject to: 1) the site's improvement in accordance with the development standards and conceptual toaster Plan, 2) submission and approval of grading and erosion control plans prior to site development, and 3) submission of a legal description and deed to dedicate 40 feet of right-of-way on Dubuque Road. Regarding traffic safety, a 42 -foot wide access drive is proposed providing two separate 12 -foot outbound lanes, to facilitate right and left turning movements onto Highway 1. The proposal also provides for a 160 -foot taper for right-hand turning movements into the site and regrading the right-of-way on the opposite side of the highway and removal of a guard rail. The Gatens, Meads, and the Press -Citizen have accepted the proposed improvements in a conditional zoning agreement and it is recommended to the Council. The agreement should be available at Tuesday night's formal Council meeting for consideration by the City Council. Horowitz asked if the Planning & Zoning Commission feels that the Press -Citizen worked with the neighbors enough such as required by a POH. Beagle stated that he believed so, adding that the Press -Citizen met with many of the surrounding neighbors in advance of the Commission meetings. Horowitz asked if the City has heard from IDOT in terms of whether the speed could be reduced. Beagle stated no, but it is presumed that the Press -Citizen will submit proposals to IDOT regarding the intersection improvements. The Press -Citizen will have to receive authorization from IDOT since it is a conditional zoning. If IDOT will not support any of the highway changes, a modified conceptual master plan will have to be considered. In response to Balmer, Beagle said the Press -Citizen will tap into an existing sewer. There was a question about requiring the Press -Citizen to extend a sewer to Highway 1 North through their property to provide for development capabilities on the other side of the highway, but it was the recommendation of the Planning & Zoning Commission that it not be attached as part of the r B. C. D. E. Minutes Informal Council Discussion November 14, 1988 Page 2 rezoning. Beagle explained they did provide for a 20 -foot sanitary sewer easement extending along the probable alignment of the sewer extension and when development occurs on the other side of the highway, the property owner or developer would be required to provide for that extension. In response to Courtney, Beagle said the Legal staff said that the sewer extension could be required now, but both the Planning & Zoning Commission and staff felt that the sewer extension could only be required if this was a subdivision proposal. Beagle said that Legal contends that the proposal is comparable to a subdivision proposal and as a development issue, the City has the right to consider various improvements, etc. to promote the public health, safety and welfare. The Planning & Zoning Commission did not feel that the Press -Citizen should pay a tap -in fee to tap into the existing sewer line and also provide a sewer that wouldn't benefit them. In response to Courtney, Beagle said that in the future a property owner or developer could extend the sewer and request that a tap -in fee ordinance be enacted by the City to reimburse the original developer on a pro rata basis for the extension of that sewer. Horowitz said that this comes down to a question of whether or not in that zone the owner of that property can subdivide for residential houses. Horowitz stated that she was under the impression that you can't do that to the east of the Press -Citizen. Beagle said that the 16.95 acre parcel is divided into a western two-thirds and eastern one-third; the Press -Citizen facility is proposed for the western two-thirds; there is no development proposal for the eastern one- third; and it is not proposed to be subdivided. If the Press -Citizen did subdivide the eastern portion, the sewer extension could be considered. Beagle added that the eastern one-third is included as part of the research development park zoning and cannot be developed without returning for an amended conceptual master plan. Karr distributed maps. Council discussed the sewer placement, sewer easement and future sewer development. Timmins said that he will discuss questions of future sewer development costs with Dick Boyle. See above Item A. No Council comment. No Council comment. I Minutes Informal Council Discussion November 14, 1988 Page 3 No Council comment. (See additional discussion after item G.) F. ORDINANCE TO AMFNn Tuc errrccnov G. 14 No Council comment. No Council comment. In response to Courtney, Atkins said that no formal traffic studies will be done until a site plan is agreed upon. Courtney expressed concern that Iowa Avenue, Johnson Street and Van Buren Street will have to earore trffic than nefor. Bagle said thePlanning &m Zoninga astaff has not yetrfullyiae evalu ted thee esite plan as submitted because of the conflict with the Comprehensive Plan and inconsistencies with the established character of the neighborhood. In response to Larson, Beagle said that a conditional zoning agreement alluding to the site plan would have to be passed to allow the City to have input into the specifics such as drive -up lane relocation. Atkins suggested that the rezoning could be made conditional on a site plan. Timmins said that any agreement may only address conditions such as traffic, but not limiting future uses. Larson said that he is concerned that the rezoning ordinance may pass without information needed on traffic. Horowitz said that on the question of CB -2 zone, you would not be able to say that you can't have auto and truck uses. Horowitz said that the site plan is only specific in what is there and that doesn't mean that once you change the zone that other things would be able to come in. Beagle stated that he would provide additional information at Tuesday's formal Council meeting. Beagle said that the site plan as proposed exceeds the City's maximum curb cut opening specifications. Beagle recommended that if Council wishes to look specifically at the site plan, the Planning & Zoning Commission should be consulted for more information. Larson suggested that because of possible time constraints, the Credit Union might prefer a vote at Tuesday's formal meeting rather than delay the project. Horowitz said that since the economic value of the Credit Union is going to be enhanced by the project, she would like to know what the economic impact is going to be on the green house adjacent to the property and some of the other uses in the zone. Balmer transitional neighborhoodsandtheaid tComprehensiveuPlanoisumeantu es onit is to be a guide and not etched in stone. Minutes Informal Council Discussion November 14, 1988 Page 4 H. Beagle said that Council should receive a staff report providing additional background information about the development proposal. Beagle stated that there will be a special formal meeting of the Planning 8 Zoning Commission the same evening (November 14, 1988) to address this issue and they should be acting to recommend it for Council approval. In response to Balmer, Atkins said that State staff met today to make recommendations for their Thursday meeting. I. ORDINANCE TO VACATE A 9.720 SOUARE FOOT PORTION OF THE MADISON STREET RIGHT-OF-WAY BETWEEN MARKET AND BLOOMINGTON STREETS. (V-8805). Beagle said that this ordinance presumes that everything with the University is in order. If the agreement concerning disposition of the right-of-way is not in order, staff will recommend delaying consideration. J. RECOMMENDATION OF THE PLANNING AND ZONING COMMISSION TO REDUCE THE SPEED LIMIT ON HIGHWAY 1 NORTH SOUTH OF I-80. Beagle noted that reducing the speed limit will require IDOT authorization. In response to Ambrisco, Beagle stated the Police Department has not yet been asked for an opinion about the change. In response to Larson, Atkins said the IDOT generally honors cities' requests for changing speed limits. The Planning 8 Zoning Commission has recommended the change. A study will be made before a request goes to the IDOT. CDBG RECOMMENDATIONS: Reel 88-57, Side 2 Milkman distributed a handout, "Project Recommendations for 1989 CDBG Funding." REC CENTER ACCESSIBILITY TO PHOTO AND POTTER'S STUDIO. Horowitz asked how many handicapped persons will be served by this project. Kubby stated the Rec Center did a special survey and called 15 persons that use the Special Populations Involvement program. The survey demonstrated that many of the people would choose to use one or the other. Horowitz asked if this should be part of Iowa City's responsibility to meet Federal accessibility laws. MAYOR'S YOUTH RIVERFRONT CLEANUP PROJECT. In response to Larson, Kubby said there are other options available to Mayor's Youth if money is not allocated to the Riverfront Cleanup Project. Kubby said Mayor's Youth is funded with matching grant monies. a Minutes Informal Council Discussion November 14, 1988 Page 5 CEDARWOOD NEIGHBORHOOD CENTER. Horowitz asked if CCN was satisfied that the residents of the area had input into the project. Joan VandenBerg said there is high participation in programs by area residents and 50 of 64 families are participating in Cedarwood programs. Larson asked why $50,000 was recommended. Kubby said the $50,000 was recommended as seed money and the $50,000 and land will make applications for additional funding more appealing. Larson asked if City property would be better for the neighborhood center. Atkins said the City considered many uses for the land behind the property located at 1902 Broadway, including filling in the ravine, rechannelizing it, putting in a storm sewer, and building a duplex. Atkins noted Braverman needs land for parking for businesses in the area. Councilmembers discussed funding the proposed neighborhood center. Milkman stated the neighborhood center should not be called the Cedarwood Neighborhood Center because it is intended to serve the southeast area of Iowa City. HOOVER ELEMENTARY SCHOOL HANDICAPPED PLAY FACILITY. Kubby explained Hoover Elementary School originally requested $5,600; $650 was raised through community fund-raising efforts; and therefore, CCN recommended $5,000 allocation. Milkman said staff made the recommendation to allocate $2,500 because it was felt that one-half of the money could be raised from the community and School District. Milkman said consideration was also given to the Davis -Bacon wage requirements and the proposed use of volunteer labor. Milkman stated that CDBG regulations do not allow the use of volunteer labor. Courtney inquired about the labor issue. Milkman explained that school personnel may be able to do some of the work because their wages plus benefits may be comparable to the Davis -Bacon wage scale. Kubby said if Council allocated $5,000 and Hoover uses $650 raised from the community, the project would be fully funded. Guerrin Thompson, Hoover School Principal, stated the term "volunteer labor" is really the School District paid labor and the original ramp was designed to be contracted out and would now need to be contracted out at Davis -Bacon wages. Thompson said the project's first priority was the ramp, the second priority is the swing designated for wheelchairs, and a slide is the third priority. In response to Courtney, Thompson said that additional funds, in addition to receiving a $5,000 allocation, will be needed to complete the entire project because of the Davis -Bacon wage requirements. Larson asked if the project would be completed if only $2,500 were allocated. Thompson said the $25,000 would be applied to ramp construction. RECREATION CENTER ACCESSIBILITY TO PHOTO AND POTTER'S STUDIO. Kubby said the pottery wheels could not be funded with CDBG monies. Larson asked if the City is required by law to make the photo and potter's studio accessible. Milkman said HUD is now requiring the City to prepare a transitional plan to make all City facilities accessible over a period of three years if it is financially feasible. Minutes Informal Council Discussion November 14, 1988 Page 6 Milkman asked Council to make final decisions regarding CDBG funding allocations after the public hearing because the plan needs to be adopted by November 29, 1988. Regarding Mayor's Youth Riverfront Cleanup Project, Milkman explained this project is eligible; however, it is considered a public service and funding must come out of the 157/$90,000 allocation Aid -to -Agencies. Milkman said the Mayor's Youth Riverfront Cleanup Project could be eligible under the clearance of slum and blight, but it has to occur in a designated urban renewal area such as part of the Lower Ralston Creek Project. Atkins suggested Council could appropriate funds for the Mayor's Youth Riverfront Cleanup from the general budget. In response to Larson, Penney said Mayor's Youth receives $30,000 a year in operating funds from the City. In response to Ambrisco, Milkman explained the CCN recommendations to fund $4,325 for the Mayor's Youth Riverfront Cleanup Project would not need to be taken out of the 15%/$90,000 Aid -to - Agencies monies if it is considered clean-up of slum and blight. Councilmembers discussed CDBG recommendations. Regarding the Hoover Elementary School request, Balmer suggested an additional $2,500 be taken from the Contingency Fund. Milkman noted that the Benton Street Project is a big project and $30,000 is a relatively small contingency fund. Several CCN members agreed that $2,500 could be taken out of the Contingency Fund and used to fully fund the Hoover Elementary School Handicapped Play Facility request. Ann Rawlands, CCN member, stated CCN is interested in funding the Mayor's Youth project. Atkins summarized Council's decisions regarding the CDBG and staff recommendations as follows: Hoover Elementary School Handicapped Play Facility - $5,000; Mayor's Youth Riverfront Cleanup Project - $00.00; Recreation Center Accessibility to Photo and Potter's Studio - $6,805; Contingency Fund - $30,000. Atkins said the Mayor's Youth Riverfront Cleanup Project will be addressed during general budget discussions. Balmer complimented CCN and City staff for work done on the CDBG budget. BOY SCOUTS: Reel 88-61, Side 1 Courtney welcomed Boy Scout Troop 204. The senior patrol leader from Scout Troop 204 announced that Saturday, November 14, was Scouting for Food Day. KEGGER ORDINANCE: Reel 88-61, Side 1 Atkins said Council received a draft ordinance and the draft ordinance has been reviewed by staff and local bar owners. Atkins said Council also received his November 10th memo regarding Kegger Ordinance/Alcohol Abuse which attempts to identify not only issues associated with the Kegger Ordinance, but also how the City government regulates alcohol use. Atkins suggested Council review the ordinance and input be received from University officials and students. Ambrisco said he received calls from homeowners that express concerns regarding the requirement for a permit. Atkins said that if folks are going to buy large quantities of alcohol and plan a party, there's got to be a reasonable restriction whereby it does not impose upon the neighbors. Atkins said responsibility needs to be assigned and neighbors' rights protected if there is going to be a big party. Balmer said the proposed legislation is significant. Larson said Minutes Informal Council Discussion November 14, 1988 Page 7 the draft ordinance goes way beyond what is required to handle parties and the City already has some remedies. Horowitz said an approach of legislation and education is needed. Horowitz said the University, public and Council should work together. Council agreed to Atkins' suggestion to form an ad hoc committee to address the Kegger Ordinance. Larson said the ad hoc committee should not only address the Kegger Ordinance, but also the alcohol problems associated with bars and restaurants. Ambrisco said a provision in the Kegger Ordinance should make the property owners hold some responsibility for the activities of tenants. Atkins said he will provide Council with recommendations regarding an ad hoc committee. Larson requested information regarding a chronology of how the law has changed regarding serving under -aged persons. UNIVERSITY HEIGHTS WATER/SEWER AGREEMENT: Reel 88-61, Side 2 Timmins stated he has met with Mr. Leff, University Heights City Attorney, to discuss water/sewer agreement and the City's position was looked upon as fair. Timmins said the agreement establishes the City of Iowa City is operating a water utility in University Heights as a water utility provider and operating the sewer system and doing minor inspection and maintenance. Timmins said both utility systems will be incorporated into the same agreement and a single uniform rate structure will exist throughout Iowa City and University Heights. Timmins explained that at some point in time, under the agreement, if University Heights brought their sewer system up to an acceptable standard, then Iowa City would eventually accept the sewer system and full responsibility for it. Timmins said the University water/sewer agreement is required by the DNR to allow Iowa City to get Federal funding on the sewer construction portion of the Wastewater Treatment Project. In response to Horowitz, Timmins said this agreement does not impact on the Facilities Plan Update and Environmental Review the City submitted to the DNR. COUNCIL TIME/AGENDA: Reel 88-61, Side 2 1. In response to Larson, Atkins said he received the note about the alley between Old Brick and the Shambaugh Honors House (off Clinton Street) needing repair. Staff will investigate. 2. In response to Horowitz, Atkins said discussion regarding burning of leaves will be scheduled on an upcoming agenda. 3. Balmer noted the City received October 31, 1988, correspondence from the IDOT expressing appreciation for efforts in work completed by Jeff Davidson. Balmer suggested Council compliment staff for work done. 4. Balmer noted correspondence was received November 4, 1988, from Central States Can Company thanking the City and staff for work done. 5. Balmer raised concerns regarding the status of the Benton Street Bridge. Atkins explained the Advisory Council was unaware that Iowa City had conducted an extensive analysis of the bridge, a meeting has been scheduled on Wednesday in Des Moines to discuss the status of the bridge, and it appears the City will not be required to do another study. Horowitz stated there is a portion of the north -south Minutes Informal Council Discussion November 14, 1988 Page 8 pattern traffic study that needs to be done. Horowitz raised concerns regarding opening the bridge for lanes to traffic without completing a traffic study. Councilmembers discussed traffic issues. APPOINTMENTS: Reel 88-61, Side 2 Senior Center Commission - No applicants; readvertise. Airport Commission - Robert Hicks 3116 Juniper Drive ADJOURNMENT: The meeting adjourned at 8:37 p.m. i i I i I I i I, i i i i Minutes Informal Council Discussion November 14, 1988 Page 8 pattern traffic study that needs to be done. Horowitz raised concerns regarding opening the bridge for lanes to traffic without completing a traffic study. Councilmembers discussed traffic issues. APPOINTMENTS: Reel 88-61, Side 2 Senior Center Commission - No applicants; readvertise. Airport Commission - Robert Hicks 3116 Juniper Drive ADJOURNMENT: The meeting adjourned at 8:37 p.m. OFFICIAL COUNCIL ACTIONS - 11/15/88 The cost of publishing the following proceedings 6 claims is $_. Cumulative cost far this calendar year for said publication 1s $—. Iowa City Council, reg. mtg., 11/15/88, 7:30 p.m. at the Civic Center. M yor Mdkmald presiding. Concillimlins prevent: Aabrisco, Balmer, fauUna/, Horowitz, Larson, McDonald. Absent: None. The Mayor proclaimed November 16, 19A as @ltHIlY READ -IN 001Y. Dwight Seegniller, President of Hills Bank, accepted the proclamation and preserW a gift to the Maiyor. Moved and seconded that the fol]Mm items and rec memdations in the Consent Calendar be received, or approved, amVor adopted as presented: Approval of Official Council Actions of the regular meeting of 11/1/88, as published, sni*d to correction, as recce ennded by the City Cleric. Minxmtes of Boards and Commissions: PdZ Cann. - 11/3; Ed. of Library Trustees - 10/27; Police and Fire Retiremnt System Bds. -joint meeting 8/23; Dd. of Adjustment - 10/12; PAR Corm. - 10/12; Huren Rights Cann - 40, W26; CCN Conn. - 10/18; Broaftd Teleomm. Cmm.- 10/20. Permit Motions: Appoving a Class E Beer Permit for Eagle Food Center 0157, 60D N. Doe Street. Approving a Class E Beer Porndt for Eagle Food Ceder #220, 1101 S. Riverside Drive. Application for a beer permit refund far 7 -Eleven Store #18018, 820 1st Avenue. Resolutions: RES. 88-228, AlURfl1TI1fG 11E PRYOR 10 SIGN A RIGHT-OF4MY ASSMICE STATUM FOR FIDOVIL AID PFONCIS. AES. 88- 229, APPfDVIFG IM CITY'S 1989 MW 1994 SI 0 COSIR1CTION PRO1iVM1. HES. 88-230, ACC09M THE NOW FOR THE SCOTT BOAEVARD DFWfi MIS PIOJECT. AFS. 88-231, ACCEFfTIG THE WOW FOR THE FY89 LANDFILL EXCAVATION PROJECT. RES. 88-232, ACCEPTDG SRM SBr;R IP1PV NTS FOR FIRST AID ROCHESTER, PART THREE. Correspondence: Allen D. Stroh regarding the proposed rezoning requested by the University of Ian Credit Union. K.K. Mercer regarding the proposed gaming requested by the University of Ias Credit Union. Petition signed by 406 people regarding the proposed rezoning requested by the University of Iowa Credit Union. Mono from the Civil Service Commission submitting certified lists of applicants for the following positions: Customer Service Representative- Finance/Treasury; Account Clerk- Mln,tes Council Activities November 15, 1988 Page 2 Finance/Treasury; Senior Accountant- Finance/Aernuhting; Maintenance Wier III- Pblic Norics/llater; Maintenance Hortrer III- Plblic Works/Water; Central Services Clerk- Finance,/Plidwsirg; Operations Speeialist- Finanw/Data Processing; Maintenance Worier I- Plblic Ibi<s/Streets. Applications far City Plaza Use Pewaits: Kappa Alpha Theta to set up a table an City Plaza from which to take orders for Christmas Trees as a fird-raiser to benefit several local durities, approved. Applications for Use of Streets and Rblic Oaanok: Palestine Solidarity Caimittee to have a motarrade in downtown be City at 12:00 ram on 11/15,/88, denied. The Mayan declared the notion carried. A public Fearing was held on a resolution to amend the 1983 Cmprrhensive Plan Update to change the lard use classification of a 16.95 acre parcel southeast of Highway 1 Forth between Wxque Road and Hidmry Hill Paris from Residential at a density of 2-8 dwelling units per acre to Office, Research and Development Center. Mary Stier, Publisher of the Press -Citizen, appeared. A public hearing was held on an ordinance to rezone a 16.95 acre parcel located southeast of Highway 1 North between WxKp Road and Hickory Hill Paris from RS -5 to ADP. Moved and seceded that the ordinance to vacate Laos Street, an unimproved local street, adeding between Black Springs Circle and RDclW Share Drive, be given first vote for passag?. The ftor declared the motion carried. Moved and seceded to adopt a resolution to amend the 1983 Cmprethe sive Plan Update to change the lad use classification of 518 b 53D Ica Aerie ad 15 North Johnson Street frrnm Residential at a density of 25+ dwelling units per acre to Mired lad Use. Individual Councilmahbers outlined their reasons for voting against the proposal. Council accepted awrespandance from. Maty Mrdck, 1141 E. Court; Frank Riehl, 630 E. Washington; Gay d Mary Rids, 1027 E. Market; Donald McCloslgy, 32D Melhvae; Paul Weber, 902 Iowa; Jan Holland, 1009 E. College; Carolyn Hardesty, 109 S. Summit; Cell Pinching, 417 Crestview; Agnes Kite, 1185 E. JeFferscn; Jim Maynard, 1909 Winston; Clark Staflay, 701 -18th Ave. (C); Marion Jones; Joan and Gary Snyder; Christy Gallaway, 400 S. DbW; Robert Allen, 910 W. Banton; Dick and Jan Lee, 1500 Brmbood; Robert Kdcher, 1334 Bristol; Mary Elizabeth Pecims; Barrie Rubin; Lisa Ingram, 1905 F Street; Donita Lagholdt, 805 Fairchild; Elizabeth and W. Philip Mlnrtes Council Activities Nbaaba 15, 1988 Page 3 Phair, 425 Hutchinson; Lawrance lynch, Atty. far Credit Union; Patricia Passacre, 1701 Hy. 1 M; Miv Brumel; Loma Cress, 604 Beldon Aveue; Teresa Smith, 193 Bon Aire; Herman 6 Freda Villhauer, 1911 H St.; Mary Fay, 105 Bon Aire; Fatty Vfllhaar, 1417 Ash; Eleanor Kron, 1127 E. Washington; David and Snzme Karry, 2 Kirkwood Circle; Jeri iadpfer, 4214 Lakeside; Paul Burgess, 1211 Blomdngton; Petition frac 758 mnbers of the Credit Union supporting the request; Petition from 95 atsdas of the Credit Union wkided/opposed to the request. The MAyor declared the resolution defeated. !hued and seconded that the ordireoe to rze 528 A 530 Iowa Avenue and 15 North Johnson Street from PTC -20 to CB -2, be given first vote for passage. The MAyor declared the ordimm defeated. Moved and seconded that the ordinance to and the amessory uses section of the Zoning Ordinance to permit manufacturing uses in cwaercial zones to have accessory uses, be giver first vote for passage. The MAyor declared the notion carried. 4bved and seceded that 010. 88.3391, AM3D 111E SIGN REGULATIONS OF THE ZONING OIDINWa To PD40 ONE LARGE FREE-STANDING SIGN FOR HIMAAY COMfJCIAL PPRTY LWITED W.R AY INTERSTATE H1LxlPAY, be parsed and adopted. Mrved ad seceded to adopt RES. 88-233, APPROVING THE PRELIMINARY LARGE SCALE 01 - RESIDENTIAL OEVELOFTQNf PLAN FOR LOT 1, MI FIFTH ADDITION, AND IAT 4, BDI SECOND ADDITION. !tied and seconded that W. 88-3396, VACATING A 9,720 SW FOOT PORTION OF THE WDISON STILET RIG117-OF-WNY BETWEEN WMT NO BLOOMINGTON STEERS, be passed and adopted. Moved and seconded to approve the recame dation of the Planning and Zoning famission to reduce the speed limit on HWghwgy 1 North sotdh of I -8O. The ftw declared the motion carried. A public hearing was held on a resolution authorizing conveyance of City property, to -wit, a portion -of-.wy between rket Street and omdngton tetStreet to the University of Iowa. Moved and seconded to adopt RES. 88-234, AUTHORIZING CONVEYANCE OF A PORTION OF MADISON STILET RIGHT-OF-WAY BEHEEH WaV STREET NO BLOOiINGTDNi STREET NO APPROVAL OF AUMM FOR SIDEWYK WITHIN SLBM AREA. A public hearing was held on the Facilities Plan Update and Enviromental Review for the Wastewater System Improvo"ts Project. Minutes Cantil Activities Nomdm is, 1989 Page 4 The P%w noted the reca radation from CON re CL1BG fads and stated it would be entered into the record at this time. Reo medaticns of the Committee on Cmmnity Needs that the City Council fad the CDBG projects in the following aumuuts: Housing Rdabilitation (6 programs) $300,800; Curb Ranq/Sidewalk Installation - $7,000; Cedarwood Neighborfnod Cerder/Fleadstart 550,000; Hoover Elan�dary =Ce Handicapped Roup and PlaquM Facilities - $5,000; Youth Services Facility Pnevation (Mayor's Youth Enploymaut PmW=)- $7,675; Hillcrest Family Services Renovation - $25,000; Shall Repair Program (Elderly Services Agency) - $6,000; River wrt,/Ralstm Crede Cleanup Obyar's Youth Employ int Program) - $4,325; Aid -to- Agencies (specific Agency firding levels to be deteneined) - $90,000; Disposition - $3,000; Program Administration - $105,000; Planning b Program Development - $12,000; Assistance to Minwity and Wmen Business Enterprises - $2,500; Contingency - $32,50D. The M49a' noted changes after Council informal session of 11/14 as follows: River*wt/Ralston Creek Clearuup4WEP from $4,33 to $0 with the understanding that the project would be faded frau other finds; Recreation Canter Accessibility to Photo and Potter's Studio frow to $6,806; Contingency frau 532,500 to 530,02D. A public hearing was held to receive cow a nts fran the public regarding theRecamadal s 4Y the Committee an Camuhity Needs (CCN) on the Use of 1989 Community Development Block Grant ((IM) fads. The Moya annanced one vacancy on the Hman Rights Cohmission for an mWired tete ending 1/1/90. This appDintirat will be made at the 1/10/89 meeting and tof he City appoint Murry Oeaslard, Si Regal tare, to the Sr. Center Conmission for an oneupired term ending 12fd1/90. The Maya declared the motion carried. Moved and seconded to appoint Robert Nicks, 3116 Juniper, to the Airport Cmmission for an unexpired term ending 3/1/91. The M4yor declared the motion carried. The City Manager asked that the natter of land acquisition be added to the reasons for adjourning to owe utive session after tonight's final meting. Moved and seceded to adopt RES. 88-235, ADOPTING A RESIOEMIAL ANTI-DISPLACB Nf AND REWTION ASSISTANCE PIAN FOR TIE OM17Y OENTLO W BLACK CRAM (COBG) PROL9tAM. F Minutes Council Activities MYSItsPa55 15, 128 Mored and secorded to adopt AES. &236, 1SS1WiE OF NTT TO MW $3,000,000 IN AGGAEIATE FRDCIPAL AW OF DUSIM OEVELORM MW BRAS (MIC1M DEVE11 W RUM, S13t1ES W, ff THE CNV OF IM CITY, IW4, DDrMN R13LIC4TION OF NORCE OF DiI MON 1D ME, CALLM A RBUC WARM ON BE FI0FO611L TD 1SSIE SND BRITS, AND AUD0tT1IN0 E70CIRION OF A MM3W M OF ARES W. Mored and semnded to adjourn to eWAIve session to discuss strategy with counsel on matters that are presently in litigation or where I tigrtion is imainent tihere its disclosure would be likely to PreMce or disadvantage the position of the goveemetal body in that litigation; to discos the Pose of Particular real estate only wfnere pweuetuae disclosure could be reasbnably opaM to increase the price the gorerrr ental body mould have to pay for that property. The minutes and the tape recmding of a session closed under this paragraph, shall be available for public examination when the transaction discussed is empleted; and to disaus as a public errployer, strategy regarding collective bargaining with City employee organizaticm; as smrh discussion is exerrpted free the provisiLwm of Chapter 21 arcading to Chapter 20.17(3). Affirmtive roll call vote mminmus, 6/0, all Councilnrerbers present. The Mayor declared the motion carried. A more curplete description of Cantil activities is an file in the office of the City Clerk. s/J01M mm", PRO 40M K. KW, CITY cim WMtted for Pblication - 1 N COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES November 15, 1988 Iowa City Council, reg. mtg., 11/15/88, 7:30 p.m. at the Civic Center. Mayor McDonald presiding. Councilmembers present: Ambrisco, Balmer, Courtney, Horowitz, Larson, McDonald. Absent: None. Staffinembers present: Atkins, Helling, Timmins, Karr, Fosse, Beagle, Milkman, Penney, Schmadeke. Council minutes tape-recorded on Tape 88-62, Side 1, 1-723; Side 2, 723-427. The Mayor proclaimed November 16, 1988, as COMMUNITY READ -IN DAY. Dwight Seegmiller, President of Hills Bank, accepted the proclamation and presented a gift to the Mayor. Moved by Balmer, seconded by Courtney, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as presented: Approval of Official Council Actions of the regular meeting of 11/1/88, as published, subject to correction, as recommended by the City Clerk. Minutes of Boards and Commissions: PBZ Comm. - 11/3/88; Bd. of Library Trustees - 10/27/88; Police and Fire Retirement System Bds.- joint meeting 8/23/88; Bd. of Adjustment - 10/12/88; P&R Comm. - 10/12/88; Human Rights Comm. - 8/29, 9/26/88; CCN Comm. - 10/18/88; Broadband Telecomm. Comm. - 10/20/88. Permit Motions: Approving a Class E Beer Permit for Eagle Food Centers, Inc. dba Eagle Food Center #157, 600 N. Dodge Street. Approving a Class E Beer Permit for Eagle Food Centers, Inc. dba Eagle Food Center #220, 1101 S. Riverside Drive. Approving an application for a beer permit refund for 7 -Eleven Sales Corporation dba 7 -Eleven Store #18048, 820 1st Avenue. TO SIGNA Resolutions: RIGHT-OF-WAY ASSURANCE STATEMENT2FOR FEDERAL AID PROJECTSAUTHORIZING THE • RES. 88-229, p. 229, APPROVING IOWA CITY'S 1989 THROUGH 1994 STREET CONSTRUCTION PROGRAM. RES. 88-230, P. 230, ACCEPTING THE WORK FOR THE SCOTT BOULEVARD IMPROVEMENTS PROJECT. RES. 88-231, p. 231, ACCEPTING THE WORK FOR THE FY89 LANDFILL EXCAVATION PROJECT. RES. ROCHESTER, PART THREE. 88-232, p. 232, ACCEPTING SANITARY SEWER IMPROVEMENTS FOR FIRST AND e zonin requestedbynthe eUniversity oftrIowao Credit Union.ardinthe K K.reMerker regarding the proposed rezoning requested by the University of Iowa Credit Union. Petition signed by 406 people regarding the proposed rezoning requested by the University of Iowa Credit Union. Memo from the Civil Service Commission submitting certified lists of applicants for the following positions: Customer Service Representative- Finance/Treasury; Account Clerk - Finance/Treasury; Senior Accountant - Finance/Accounting; Maintenance Worker III - Public Works/Water; Maintenance Worker III - Public Works/Water; Central Services Clerk- Finance/Purchasing; Operations Specialist - Finance/Data Processing; Maintenance Worker I - Public Works/Streets. Minutes Council Activities November 15, 1988 Page 2 Applications for City Plaza Use Permits: Kappa Alpha Theta to set up a table on City Plaza from which to take orders for Christmas Trees as a fund-raiser to benefit several local charities, approved. Applications for Use of Streets and Public Grounds: Palestine Solidarity Committee to have a motorcade in downtown Iowa City at 12:00 noon on 11/15/88, denied. Affirmative roll call vote unanimous, 6/0, all Councilmembers present. The Mayor declared the motion carried. A public hearing was held on a resolution to amend the 1983 Comprehensive Plan Update to change the land use classification of a 16.95 acre parcel southeast of Highway I North between Dubuque Road and Hickory Hill Park from Residential at a density of 2-8 dwelling units per acre to Office, Research and Development Center (Iowa City Press -Citizen). Mary Stier, Publisher of the Press -Citizen, appeared. A public hearing was held on an ordinance to rezone a 16.95 acre parcel located southeast of Highway 1 North between Dubuque Road and Hickory Hill Park from RS -5 to RDP. No one appeared. Moved by Ambrisco, seconded by Balmer, that the ordinance to vacate Loos Street, an unimproved local street, extending between Black Springs Circle and Rocky Shore Drive, be given first vote for passage. Affirmative roll call vote unanimous, 6/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Balmer, seconded by Ambrisco, to adopt a resolution to amend the 1983 Comprehensive Plan Update to change the land use classification of 528 8 530 Iowa Avenue and 15 North Johnson Street from Residential at a density of 25+ dwelling units per acre to Mixed Land Use (University of Iowa Credit Union). Individual Councilmembers outlined their reasons for voting against the proposal. Council accepted correspondence from: Monty Monick, 1147 E. Court; Frank Riehl, 630 E. Washington; Gary 8 Mary Rick, 1027 E. Market; Donald McCloskey, 320 Melrose; Paul Weber, 942 Iowa; Jan Holland, 1039 E. College; Carolyn Hardesty, 109 S. Summit; Ceil Pickering, 417 Crestview; Agnes Kuhn, 1185 E. Jefferson; Jim Maynard, 1909 Winston; Clark Staflay, 701 -18th Ave. (C); Marion Jones; Joan and Gary Snyder; Christy Galloway, 400 S. Dubuque; Robert Allen, 910 W. Benton; Dick and Jan Lee, 1500 Brookwood; Robert Kutcher, 1334 Bristol; Mary Elizabeth Pechous; Bonnie Rubin; Lisa Ingram, 1905 F Street; Donita Langholdt, 805 Fairchild; Elizabeth and W. Philip Phair, 425 Hutchinson; Lawrence Lynch, Atty. for Credit Union; Patricia Passmore, 1701 Hwy. 1 W; Mary Brummel; Lorna Cress, 604 Beldon Avenue; Teresa Smith, 193 Bon Aire; Herman 8 Freda Villhauer, 1911 H St.; Mary Fay, 106 Bon Aire; Patty Villhauer, 1417 Ash; Eleanor Kron, 1127 E. Washington; David and Suzanne Koury, 2 Kirkwood Circle; Jeri Knipfer, 4214 Lakeside; Paul Burgess, 1211 Bloomington; Petition from 758 members of the Credit Union supporting the request; Petition from 95 members of the Credit Union undecided/opposed to the request. After discussion the Mayor declared the resolution defeated on unanimous roll call vote, 0/6, all Councilmembers present. I Minutes Council Activities November 15, 1988 Page 3 Moved by Ambrisco, seconded by Horowitz, that the ordinance to rezone 528 8 530 Iowa Avenue and 15 North Johnson Street from RNC -20 to CB -2, be given first vote for passage (University of Iowa Credit Union). The Mayor declared the ordinance defeated on unanimous roll call vote, 0/6, all Councilmembers present. Moved by Balmer, seconded by Ambrisco, that the ordinance to amend the accessory uses section of the Zoning Ordinance to permit manufacturing uses in commercial zones to have accessory uses, be given first vote for passage. Affirmative roll call vote unanimous, 6/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Ambrisco, seconded by Courtney, that ORD. 88-3395, Bk. 29, p. 37, AMEND THE SIGN REGULATIONS OF THE ZONING ORDINANCE TO PERMIT ONE LARGE FREE-STANDING SIGN FOR HIGHWAY COMMERCIAL PROPERTY LOCATED NEAR AN INTERSTATE HIGHWAY, be passed and adopted. Affirmative roll call vote unanimous, 6/0, all Councilmembers present. The Mayor declared the ordinance adopted. Moved by Balmer, seconded by Ambrisco, to adopt RES. 88-233, Bk. 99, p. 233, APPROVING THE PRELIMINARY LARGE SCALE NON-RESIDENTIAL DEVELOPMENT PLAN FOR LOT 1, BDI FIFTH ADDITION, AND LOT 4, BDI SECOND ADDITION. Staffinember Beagle reported that the Planning and Zoning Commission had voted unanimously in favor of the proposal at their meeting the previous evening. Affirmative roll call vote unanimous, 6/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved ourtne 38, VACATINGyAC 9,720 SQUARE FOOT secondedbPORTION rOFtTHE E MADISON STREETBk. RIGHT -O29, F - WAY BETWEEN MARKET AND BLOOMINGTON STREETS, be passed and adopted. Affirmative roll call vote unanimous, 6/0, all Councilmembers present. The Mayor declared the ordinance adopted. Moved by Horowitz, seconded by Ambrisco, to approve the recommendation of the Planning and Zoning Commission to reduce the speed limit on Highway 1 North south of I-80. The Mayor declared the motion carried unanimously, 6/0, all Councilmembers present. A public hearing was held on a resolution authorizing conveyance of Citktrtt portion dison Street obetween and BloomintonStreet tothe University of Iowa. Noone appeared. seconded 99, p. Moved by CONVEYANCE OF ArPORTION OF to adopt ADISONS STREETRIGHT- OF-WAYBETWEEN MARKET STREET AND BLOOMINGTON STREET AND APPROVAL OF AGREEMENT FOR SIDEWALK WITHIN SUBJECT AREA. The City Atty. noted an error in the legal description and noted it would be corrected. Affirmative roll call vote unanimous, 6/0, all Councilmembers present. The Mayor declared the resolution adopted. Minutes Council Activities November 15, 1988 Page 4 A public hearing was held on the Facilities Plan Update and Environmental Review for the Wastewater System Improvements Project. No on appeared. The City Manager updated Council on the grant eligibility process. Councilmember Horowitz recommended the Facilities Plan Update and Environmental Review document to anyone interested in the subject. The Mayor noted the recommendation from CCN re CDBG funds and stated it would be entered into the record at this time (Item k14a). Recommendations of the Committee on Community Needs that the City Council fund the CDBG projects in the following amounts: Housing Rehabilitation programs) $r Ramp/Sidewalk Installation edlNeihbrhooCenter/Headstart dtart$50,000; Hoover Elementary SchoolII Handicapped Ramp and Playground Facilities - $5,000; Youth Services Facility Renovation (Mayor's Youth Employment Program) - $7,675; Hillcrest Family Services Renovation - $25,000; Small Repair Program (Elderly Services Agency) - $6,000; Riverfront/Ralston Creek Cleanup (Mayor's Youth Employment Program) - $4,325; Aid -to -Agencies (specific Agency funding levels to be determined) - $90,0oo; Disposition - $3,000; Program Administration - $105,000; Planning 8 Program Development - $12,000; Assistance to Minority and Women Business Enterprises - $2,500; Contingency - $32,500. The Mayor noted changes after Council informal session of 11/14 as follows: Riverfront/Ralston Creek Cleanup-MYEP from $4,325 to $0 with the understanding that the project would be funded from other funds; Recreation Center Accessibility to Photo and Potter's Studio from $0 to $6,805; Contingency from $32,500 to $30,020. A public hearing was held to receive comments from the public regarding the Recommendations by the Committee on Community Needs (CCN) on the Use of 1989 Community Development Block Grant (CDBG) funds. No one appeared. In response tothe Mayor, Karen Kubby, CCN Chairperson, acknowledged that the Commission was in agreement with the Council changes as proposed. The Mayor thanked the Commission for their time and efforts in preparing the recommendations. The Mayor announced one vacancy on the Human Rights Commission for an unexpired term ending 1/1/90. This appointment will be made at the 1/10/89 meeting of the City Council. Moved by Ambrisco, seconded by Horowitz, to appoint Mary Geasland, 53 Regal Lane, to the Sr. Center Commission for an unexpired term ending 12/31/90. The Mayor declared the motion carried unanimously, 6/0, all Councilmembers present. Council noted that no applications were received until 11/15 and encouraged citizens to apply for City Boards and Commissions. Moved by Balmer, seconded by Courtney, to appoint Robert Hicks, 3116 Juniper, to the Airport Commission for an unexpired term ending 3/1/91. The Mayor declared the motion carried, unanimously, 6/0, all Councilmembers present. Horowitz encouarged females to apply when another vacancy comes up. Councilmember Larson reminded the community of the Scouting for Food Program currently being done in the community and urged citizens to participate. Horowitz asked that the open burning of leaves policy be Minutes Council Activities November 15, 1988 Page 5 discussed by Council and noted a number of complaints re the heavy smoke conditions on certain days. The matter will be scheduled for an upcoming informal session. In response to Courtney, the City Manager stated a press release is prepared re City holidays and trash pick-up. The City Manager asked that the matter of land acquisition be added to the reasons for adjourning to executive session after tonight's formal meeting. Moved by Ambrisco, seconded by Balmer, to adopt RES. 88-235, Bk. 99, p. 235, ADOPTING A RESIDENTIAL ANTI -DISPLACEMENT AND RELOCATION ASSISTANCE PLAN FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM. Affirmative roll call vote unanimous, 6/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Balmer, seconded by Ambrisco, to adopt RES. 88-236, Bk. 99, p. 236, ISSUANCE OF NOT TO EXCEED $3,000,000 IN AGGREGATE PRINCIPAL AMOUNT OF INDUSTRIAL DEVELOPMENT REVENUE BONDS (MICHAEL DEVELOPMENT PROJECT), SERIES 1989, OF THE CITY OF IOWA CITY, IOWA, DIRECTING PUBLICATION OF NOTICE OF INTENTION TO ISSUE, CALLING A PUBLIC HEARING ON THE PROPOSAL TO ISSUE SAID BONDS, AND AUTHORIZING EXECUTION OF A MEMORANDUM OF AGREEMENT. Affirmative roll call vote unanimous, 6/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Courtney, seconded by Horowitz, to adjourn to executive session to discuss strategy with counsel on matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation; to discuss the purchase of particular real estate only where premature disclosure could be reasonably expected to increase the price the governmental body would have to pay for that property. The minutes and the tape recording of a session closed under this paragraph, shall be available for public examination when the transaction discussed is completed; and to discuss as a public employer, strategy regarding collective bargaining with City employee organizations; as such discussion is exempted from the provisions of Chapter 21 according to Chapter 20.17(3). Affirmative roll call vote unanimous, 6/0, all Councilmembers present. The Mayor declared the motion carried and adjourned to executive session 8:45 p.m. JOHN MCDONALD, MAYOR MARIAN K. KARR, CITY CLERK COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES November 29, 1988 Iowa City Council, reg. mtg., 11/29/88, 7:30 p.m. at the Civic Center. Mayor McDonald presiding. Councilmembers present: Ambrisco, Balmer, Courtney, Horowitz, Larson, McDonald. Absent: None. Staffinembers present: Atkins, Melling, Timmins, Karr, Schmeiser, Shaffer. Council minutes tape recorded on Tape 88-62, Side 2, 427-1; 88-64, Side 1, 1-391. Moved by Ambrisco, seconded by Balmer, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as presented: Approval of Official Actions of the regular meeting of 11/15/88, as published, subject to correction, as recommended by the City Clerk. es of Boards and 11/17/88;�tBd. of Adjustment -011/9/88; Riverf ontP&ZCComm. - 10/19/88; Council Goal Setting Session - 10/11/88; Historic Preservation Comm. - 11/9/88; Sr. Center Comm. and Council of Elders - joint mtg. 9/19/88; Airport Comm. - special mtg. 10/20/88 and regular mtg. 10/20/88. Permit Motions: Approving a Class 8 Beer Permit for Pan Style Pizza Corporation of Iowa dba Rocky Rococo's, 118 S. Dubuque Street. Approving a Class E Liquor License for Randall's International, Inc. dba Randall Foods, 1851 Lower Muscatine Road. Approving a Class C Beer Permit for Inn Ho Shinn dba East-West Oriental Foods, 624 S. Gilbert Street. Approving a Class C Liquor License for INC., Limited dba The Sanctuary Restaurant, 405 S. Gilbert. Motions: Approving disbursements in the amount of $4,169,007.80 for the period of 10/1 thru 10/31/88. Correspondence: Memo from the Civil Service Comm. submitting a certified list of applicants for the position of Treatment Plant Operator - Water Division. Use of of Dimes lWal Applications America to be held on 4/23/89, approved.eets and Public Mail Boxes, Etc., to put lights on the shrubs on city property adjacent to the building, approved. Affirmative roll call vote unanimous, 6/0, all Councilmembers present. i The Mayor declared the motion carried. Moved by Balmer, seconded by Larson, to set a public hearing for 12/13/88, on an ordinance to vacate a portion of excess right-of-way on the south side of U.S. Highway 6, immediately north of Robo Car Wash. The Mayor declared the motion carried unanimously, 6/0, all Councilmembers present. Minutes Council Activities November 29, 1988 Page 2 Moved by Balmer, seconded by Ambrisco, to adopt RES. 88-237, Bk. 99, p. 237, AMEND PLAN AND USE CLASSIFICATION OFEA116.95 ACRE PARCEL983 S SOUTHEAST AOF HIGHWAY lTE TO E NORTH THE LBETWEEN DUBUQUE ROAD AND HICKORY HILL PARK FROM RESIDENTIAL AT A DENSITY OF 2-8 DWELLING UNITS PER ACRE TO OFFICE, RESEARCH AND DEVELOPMENT CENTER (Iowa City Press -Citizen). Affirmative roll call vote unanimous, 6/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Courtney, seconded by Horowitz, that the rule requiring ordinances to be considered and voted on for final passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the first consideration and vote be waived and the second consideration be given at this time. Affirmative roll call vote unanimous, 6/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Courtney, seconded by Horowitz, that the ordinance to rezone a 16.95 acre parcel located southeast of Highway 1 North between Dubuque Road and Hickory Hill Park from RS -5 to ROP, be given second vote for passage. Affirmative roll call vote unanimous, 6/0, all Councilmembers present. The Mayor declared the motion carried. Ambrisco noted correspondence received by individual Councilmembers acknowledging the efforts of the Planning and Zoning Commission throughout the process. Moved by Balmer, seconded by Ambrisco, that the ordinance to vacate Loos Street, an unimproved local street, extending between Black Springs Circle and Rocky Shore Drive, be given second vote for passage. Affirmative roll call vote unanimous, 6/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Ambrisco, seconded by Balmer, that the ordinance to amend the accessory uses section of the Zoning Ordinance to permit manufacturing uses in commercial zones to have accessory uses, be given second vote for passage. Affirmative roll call vote unanimous, 6/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Courtney, seconded by Horowitz, to adopt RES. 88-238, Bk. 99, P. 238, SETTING FORTH REASONS FOR THE DENIAL OF REZONING OF PROPERTY LOCATED AT 528 AND 530 IOWA AVENUE AND 15 NORTH JOHNSON STREET (University Credit Union). Affirmative roll call vote unanimous, 6/0, all Councilmembers present. The Mayor declared the resolution adopted. Daniel Hall, rep. Broadband Telecommunications Commission, alerted Council and the public of the establishment of a non-profit organization initial Board of Directors to help shape the future of cable TV Public channel 26 and encouraged interested individuals to apply. Forms are available from the City Clerk with the deadline of 12/14. Charlie Ruppert, 1406 N. Dubuque Rd., appeared re improvements made at the intersection of Hwy. 1 and Dubuque Rd. The Mayor announced the following vacancies: Broadband Telecomm. Comm. - one vacancy for a three-year term ending 3/14/92; Airport Comm. - one vacancy for a six-year term ending 3/1/95; CCN Comm. - three vacancies for three-year terms ending 3/1/92. These appointments will be made at the 1/10/89, meeting of the City Council. Minutes Council Activities November 29, 1988 Page 3 Moved by Ambrisco, seconded by Horowitz, to appoint Mike Dreckman, 117 N. Governor, to the Bd. of Examiners of Plumbers as a representative of the public for a two-year term ending 12/31/90. The Mayor declared the motion carried unanimously, 6/0, all Councilmembers present. Councilmember Ambrisco noted an article in the recent issue of the Iowa Municipalities magazine re Legislative Policy and Resolutions 1988-89 and pointed out resolution #6 dealing with City Government Reorganization by Home Rule. Ambrisco commented on the impact such legislation would have on the Library Board and the Airport Commission and questioned whether the City Council should have a position on such legislation. The Mayor stated the matter will be scheduled for discussion when the Council legislative committee meets with area legislators early in the year. Balmer complimented City employees on their United Way contribution. Balmer raised concerns re the Benton Street Bridge project and asked that the City document studies and work already done to Rep. Nagle and Senators Grassley and Harkin in hopes of moving this project along relative to federal funding. The Mayor stated the joint City/County meeting scheduled for Thursday, 12/1, has been rescheduled to Thursday, 12/15. He also appointed John Balmer to the Human Services Hearing Committee and Randy Larson to the Legislative Committee to fill vacancies created by the resignation of Councilmember Dickson. Moved by Balmer, seconded by Horowitz, to adopt RES. 88-239, Bk. 99, p. 239, AUTHORIZING THE MAYOR AND CITY CLERK TO SIGN A PARTIAL RELEASE OF REAL ESTATE MORTGAGE FOR LOT 1, B.D.I. FIFTH ADDITION AND AUTHORIZING THE CITY MANAGER TO EXECUTE SUCH RELEASES IN THE FUTURE (Central States Can Co.). The City Manager explained this was necessary to finalize paperwork for land being sold to Central States Can Co. and noted the resolution also authorized the City Manager to sign similar partial releases for lots being sold with regard to mortgages in the future. Affirmative roll call vote unanimous, 6/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Ambrisco, seconded by Balmer, to adopt RES. 88-240, Bk. 99, p. 240, AUTHORIZING FILING OF A COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM STATEMENT FOR 1989 UNDER THE HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974, AS AMENDED, INCLUDING ALL UNDERSTANDINGS AND ASSURANCES THEREIN AND DESIGNATING THE CITY MANAGER AS THE AUTHORIZED CHIEF EXECUTIVE OFFICER FOR THE GRANT. Affirmative roll call vote unanimous, 6/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Balmer, seconded by Courtney, to adopt RES. 88-241, Bk. 99, p. 241, AWARDING PROFESSIONAL DESIGN SERVICES CONTRACTS FOR THE ADDITION AND REMODELING OF THE POLICE AND FIRE STATION AT THE IOWA CITY CIVIC CENTER to Janice Sweet (contract documents production manager) -514,000; Howard R. Green (mechanical/electrical engineering services) -521,812; and IIW Associates/Van Winkle & Hart Engineering (structural engineering services) -55,800. The City Manager stated monies would be taken from the contingency fund and outlined the procedure for selecting the three firms. Affirmative roll call vote unanimous, 6/0, all Councilmembers present. The Mayor declared the resolution adopted. Minutes Council Activities November 29, 1988 Page 4 Moved by Ambrisco, seconded by Courtney, to adopt RES. 88-242, Bk. 99, p. 242, AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR THE CONSTRUCTION OF THE U.S. 6 AND KEOKUK STREET INTERSECTION IMPROVEMENT PROJECT, Metro Pavers, Inc., $104,984.95. Affirmative roll call vote unanimous, 6/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Ambrisco, seconded by Horowitz, to adopt RES. 88-243, Bk. 99, p. 243, RECLASSIFYING POSITIONS IN THE PARKING DIVISION AND THE ACCOUNTING DIVISION, Maintenance Worker I -Parking changed to Maintenance Worker -Traffic and Accountant changed to Senior Accountant. Affirmative roll call vote unanimous, 6/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Balmer, seconded by Horowitz, to defer and schedule for informal discussion the ordinance Amending Chapter 9.1, Entitled "City Plaza" of the Code of Ordinances of the City of Iowa City, Iowa, by Amending Section 9.1-7(a) therein to provide for an additional permitted use of the City Plaza to be used for the solicitation of funds for the benefit of Non -Profit Organizations. Council requested the matter be scheduled for informal discussion to allow staff time to research registration of non-profit organizations. The Mayor declared the motion carried unanimously, 6/0, all Councilmembers present. Moved by Larson, seconded by Courtney, to adjourn 8:20 p.m. The Mayor declared the motion carried unanimously, 6/0, all Councilmembers present. U, N McDONALD, MAYOR MARIAN K. KARR, CITY CLERK Council Goal -Setting Session October 11, 1988 COUNCIL PRESENT: Courtney, Larson, McDonald, Ambrisco, Horowitz, Balmer. STAFF PRESENT: Atkins, Karr, Timmins, Helling. TAPE-RECORDING: Reel 88-56, Side 1, 1 -All, Side 2, 1 -All; Reel 88-57, Side 1, 1 -All McDonald called the meeting to order at 4:30 and stated this goal -setting session was scheduled to allow Council to discuss ideas, exchange opinions, brainstorm, and give staff direction in some areas. DEVELOPER IMPACT FEES FOR SUBDIVISION DEVELOPMENT: Ambrisco cautioned Councilmembers that costs associated with imposing an impact fee would be passed on to the consumer purchasing a home. Horowitz noted upper level income houses are being developed in the subdivisions. Horowitz said if the developer does not pay the impact fee then the rest of the city pays for the city services that serve the subdivision. Ambrisco said entry level houses are being built in the County and there is potential for more property to be developed within Iowa City once the south wastewater treatment plant is built. Larson said there may be more middle income development. Larson said he would be uncomfortable with an impact fee that was designed to generate fees for some other project such as housing for the homeless or rehabilitation programs. Councilmembers discussed impact fees and development costs. Atkins said off-site expenses caused by development, such as the need for traffic improvements, should be considered. Atkins asked if the development should contribute to a cost they caused to the general taxpayer. Atkins said development does cost off-site expenses. Atkins asked if Iowa City's growth rate justifies the City imposing impact fees and if the City's financial position requires the City to pursue this type of program. Atkins said the developer and homeowner should have the responsibility to pay something, but the city's growth rate may not justify it. Horowitz said that a developer, Bruce Glasgow, has a study from the National Homebuilders Association that proves that property tax does support services that are extended out to a new subdivision. McDonald asked the City Manager if property taxes are supporting services extending to subdivisions. Atkins stated no. Atkins noted that new State and Federal regulations will impact on the cost of water, sewer and refuse services. Horowitz asked if the County will be able to continue to provide the City with the same level of services such as public health services. Horowitz asked if the City would contribute into a regional support for services now offered by and paid for by the County. Atkins suggested that Council consider a large lot policy to attract persons that are considering building in the County. Atkins and Council discussed a large lot policy. Council agreed to refer review of a large lot policy to the Planning and Zoning Commission. McDonald stated there is not the Council support to pursue developer impact fees. / 73Z MINUTES COUNCIL GOAL -SETTING SESSION OCTOBER 11, 1988 PAGE 2 REVIEW OF ENVIRONMENTAL REGULATIONS: McDonald stated the Council did adopt an Environmental Policy Statement recommendation by the Urban Environmental Ad Hoc Committee. McDonald asked Councilmembers if more stringent environmental regulations should be adopted. Larson said that if developers are going to be held responsible for environmental consequences of development, there should be environmental regulation in the Code. Larson said the environmental standards are needed. Atkins said addressing environmental concerns create a political dilemma and the issue is two -fold: I) to protect and preserve certain areas, or 2) to allow development. Councilmembers discussed environmental regulations and development in Iowa City. Horowitz said that definitions for environmental policies can be written as incentives for large lot development. Atkins said most of the City's environmental issues are based on infill. Atkins said other cities have used planned urban development - zoning certain parcels as environmentally sensitive areas and requiring certain design criteria. In response to Council, Timmins said for the Nottingham case, there were no environmental regulations and traffic considerations were at issue. Timmins said certain areas in the community may be more appropriate for large lot development and the Planning and Zoning Commission should examine density issues. Timmins said zoning is a point in time when the City decides what type of density of housing is suitable for the area and subdivision is merely an administrative act. Larson asked if the City can do anything about the erosion problems occurring behind the Cliffs. Timmins said if there is a nuisance and danger to adjoining property, the City could exercise their nuisance abatement authority. Larson asked staff to address the problems. Larson said the erosion occurring behind the Cliffs is an eyesore, a terrible example to other developers, and lack of concern for adjoining property owners. Atkins asked Council if they wanted to address the environmental regulations by establishing new regulations as a part of the subdivision process or with the zoning. Councilmembers agreed that environmental regulations should be tied in with zoning. Timmins noted there is other vacant land recently proposed for development in which zoning should be looked at. Horowitz said clear definitions will be needed for the environmental policies. Horowitz asked if the environmental policies can serve as guidelines for the zoning of identified fragile areas. Atkins said the City can identify environmental areas. Council asked staff to establish more stringent environmental guidelines through zoning. Horowitz asked how the City is going to deal with entranceways into Iowa City. Atkins said entranceways can be handled with zoning. Councilmembers discussed development of the entranceways into Iowa City. Balmer asked when the Planning and Zoning Commission will address environmental policies as it relates to zoning. McDonald said the Planning and Zoning Commission planned to complete work on the Comprehensive Plan Update by January Ist. /?3A MINUTES COUNCIL GOAL -SETTING SESSION OCTOBER 11, 1988 PAGE 3 STREET PROJECTS - FIRST AVENUE EXTENDED SCOTT BOULEVARD EXTENDED HIGHWAY 1 NORTH: Ambrisco said First Avenue extended is critical and should be accelerated. Atkins explained ACT owns the 220 acres immediately east and ACT has been told the City has not made any public commitment to pay for the road. Atkins said ACT is considered establishing an office park on the north portion of the property and single-family development for the rest of the property. Ambrisco said a coordinated planning effort is needed for the area. Atkins said a report is being prepared by ACT. Courtney said secondary access is an issue. In response to Larson, Atkins said First Avenue could be used for secondary access. Horowitz said Dodge Street improvements also need to be looked at. Atkins said major street projects can use up the City's capital capabilities quickly and Iowa City streets are currently in good shape. Atkins said there are times the Council may need to consider a public investment to cause development to occur. McDonald asked about Scott Boulevard. Atkins said extension of Scott Boulevard would depend somewhat on what ACT does. McDonald said there is not pressure to extend Scott Boulevard now that Local Road has been improved. Courtney inquired about Foster Road. Timmins said Public Works has worked on plans and appraisals have been done. Atkins noted that Highway 1 North plans are proceeding along. CITY MANAGER'S GOAL STAT 61ENT: Atkins said the City Manager's Goal Statement articulates what he believes to be the guiding principles of the City's organization and a demonst•:tion of commitment. Atkins said the Goal Statement outlines what he will continue to do and influences decisions he makes. Balmer said maintaining the AAA bond rating is important. Ambrisco said Council's position on economic development is an integral part of the City's goals. Horowitz asked if Councilmembers should take the lead on promoting economic development. Ambrisco said one of the ways Council promotes economic development is by demonstrating support for ICAD. In response to Horowitz, Ambrisco said people involved with economic development understand the community is not interested in the heavy smokestack industry. Atkins said most economic development activity that is going to occur within Iowa City is going to be something that meets the Council's and community's interest. Atkins said companies locating in Iowa City will probably employ 100-150 people and will probably buy manufactured goods and assemble them here and ship them out. Horowitz asked if the company that reuses stored waste would be considered. Atkins said yes. Atkins said Iowa City has a bright economic future. Atkins said he has been in contact with two different companies that are interested in locating in Iowa City. Atkins said he has been in contact with area businesses to obtain profiles of employees. Atkins said many people that work in Iowa City do not live in Iowa City. Horowitz asked about the regional aspects of solid waste treatment, emergency care, etc. Atkins said regarding regionalism, Iowa has archaic tax laws and regionalism is not the panacea that people consider it to be. Atkins said that there are certain services that can be regionalized. Atkins noted that Iowa City has good services and area communities may be interested in using some of those services. Atkins said an economic development goal statement could be added. McDonald said Council needs to discuss what Council's economic / 73- MINUTES COUNCIL GOAL -SETTING SESSION OCTOBER 11, 1988 PAGE 4 development policy position is. Courtney stated he is not happy with the extent of economic development activities within Iowa City. Courtney said Iowa City needs more direct benefits from ICAD's economic development efforts. Council discussed ICAD and economic development activities within Iowa City. McDonald asked staff to schedule a discussion regarding economic development. CIVIC CENTER IMPROVEMENT: Atkins presented plans for the Civic Center Expansion Project. Atkins said a City staff architect, Jim Schoenfelder, has prepared preliminary plans to expand the Civic Center over a period of years that will satisfy the City's building and office needs well into the future and allow Public Works and Planning to move out of their rented space and back into the Civic Center. Atkins reviewed a three-phase plan that would affect the Police Department, Fire Department and the courtyard area. Atkins said the project would cost an estimated $2.2 million and $50,000 in architectural fees could be saved by using the City staff architect. Atkins asked that the Phase 1 - Police Department Modernization - be included in the upcoming budget. Atkins said the Civic Center Expansion Project will be financed over a three-year period using approximately $1.2 million of in -housing financing and certificates of participation. Atkins said the Police Department needs some immediate work. Courtney asked if the Police are satisfied with the proposed access to the police cars. Atkins showed Councilmembers the proposed layout of the Police Department plans. Larson asked if the proposed Police Department modernization plans are more important to Police Department efficiency than significant increase in police staff. Atkins said if the physical environment is improved, the department will become more efficient and almost 5,000 hours of uniformed officers time presently used for clerking purposes could be better utilized. In response to Larson, Atkins said a physical environment is important to attract a quality Police Chief and quality Police. Councilmembers discussed the Civic Center renovation plans. Atkins said the proposed plans offer a lot of flexibility and will meet the City's needs well into the future. Horowitz asked how the Civic Center renovation project can be justified when the City is cutting back on the Streets Program. Atkins said trade-offs have to be made. Council agreed to the Civic Center renovation plans as proposed. Council directed staff to incorporate the Phase 1 - Police Department Modernization in the upcoming budget. Councilmembers and staff discussed methods of financing for the proposed project. SESQUICENTENNIAL CELEBRATION: Horowitz said the Sesquicentennial Celebration is coming up. Balmer said private volunteers should be used. Atkins said department directors have been encouraged to make plans. Balmer said efforts should be coordinated with the Chamber of Commerce volunteers. Horowitz said citizens could become involved with City affairs. )73.2- MINUTES COUNCIL GOAL -SETTING SESSION OCTOBER 11, 1988 PAGE 5 BDI PROPERTY: Atkins said the City will probably receive pressure from banks and the BDI Board of Directors to sell the land cheaper. Courtney said a concentrated effort to market the BDI property is needed. Councilmembers discussed marketing of the BDI property. Karr noted that the Iowa City/Johnson County Joint Meeting is tentatively scheduled for December 1 at 4:00 p.m. The meeting adjourned at 7:00 p.m. Informal Council Discussion November 29, 1988 Informal Council Discussion: November 29, 1988 at 6:35 p.m. in the Council Chambers in the Civic Center. Mayor John McDonald presiding. Council Present: McDonald, Ambrisco, Horowitz, Larson, Balmer, Courtney (7:10 p.m.). Staff Present: Atkins, Timmins, Helling, Karr, Smith, Schmeiser, Schmadeke, DeLong. Tape Recording: Reel 88-61, Side 2, 337-1, Reel 88-63, Side 1, 1-571. Planning & Zoning Matters: Reel 88-61, Side 2 A. Setting a Dublic hearing fnr nnremhnr to ioaa ..., - --A — B. C. D. Schmeiser said that the City owns 50 feet of right-of-way in front of Robo Car Wash that was initially meant for the frontage road which would have been the extension of Hollywood Boulevard. A similar right-of-way was abandoned for the construction of Hy -Vee. Schmeiser said more information will be available at the next Council meeting. Schmeiser said that Highway N1 improvements at the intersection of the drive into the new Press -Citizen facility has been reviewed by the resident engineer of the IOOT and a review by the Ames TOOT should be completed within a few days. Schmeiser reported plans include a right turn taper into the sight. Horowitz asked if the City has asked about reducing the speed limit. Atkins said the request has already been made. Schmeiser said the Press -Citizen will be requesting expedited consideration of the rezoning. See above item b. In response to Balmer, Schmeiser said that Marlene Perrin's concerns will be addressed at the time of disposition of the property by establishment and retention of easements. 1'-30 I E. No comment. F. propurLV tyL*4cu OL JLo allu jJu lura nvujiuc alaw &a 11— Street. iNo comment. Solid Waste Management Issues: Reel 88-61, Side 2 McDonald noted that Councilmembers received memos from Councilmember Horowitz and City Manager Steve Atkins in the 11/23 packet. Horowitz explained that the State and Federal EPA have set out a hierarchy: (1) Horowitz stated that volume reduction at the source is addressed through public education by the media. People often buy toxic or non - biodegradable products. The second hierarchy is recycling or reusing, which includes composting, and can be encouraged by public education and developing markets. The third hierarchy is waste energy, refuse derived fuel production. The fourth hierarchy is combustion of refuse for volume reduction. The fifth hierarchy is mono -fill landfills. Horowitz stressed that hierarchy should be considered in terms of its impact on Iowa City. I Horowitz stated that Iowa City is responding to the Department of Natural f Resources and stated that a consultant has been hired by the East Central I4 Iowa Council of Governments. Plans are to have three options from the consultant in about six months. Horowitz stated that she will continue to provide information to Councilmembers. Atkins stated he would like to develop a landfill usage agreement with all users of the landfill. Atkins stated currently there are approximately 150 business and governmental agencies that have charge accounts at the landfill. The agreement would outline landfill hours, costs, policies, and what would be accepted and rejected. Atkins stated Iowa City landfill j costs are currently near the lowest in the state and those costs are going i to go up. Atkins stated the state's per -ton landfill tax will drive up the cost dramatically in the next three to four years. In response to McDonald, Atkins stated an agreement with the charge account customers would minimize the shock when fees begin to soar. Horowitz stated that she would like to see the City use recyclable paper and construction companies use biodegradable packaging to help control the landfill. Balmer suggested making any landfill agreement simple and easy to understand. Atkins explained that the current draft agreement spells out current rules without dramatically changing the service. Atkins said the agreement would provide a uniform way to change policy in accord with state mandates and provide increased public awareness. Atkins and Horowitz stressed the role of the federal government. In response to Larson, Atkins said the proposed study by JCCOG would initiate a process of change. Balmer noted that it is very important to establish a relationship with the University. In response to Larson, Atkins said the state law currently requires the city to take care of its own waste and that a regional authority could be created to run several landfills. J__ 136 F 3 Ambrisco stated that last summer, an incorrect rumor circulated about kitchen appliances no longer being legally recycled. Ambrisco added that more restrictive rules could result in more roadside trash. Atkins stated that one day each week a City crew collects irresponsibly dumped garbage. Horowitz said positive incentives must exist for cooperation. Atkins noted the importance of letting legislators know about unique problems such as the University's medical waste and its need for an incinerator. Horowitz said the University is asking for public response to site selection for an incinerator. Atkins said that someone in Public Works discovered that many businesses that used to accept waste automobile oil no longer do so. Atkins proposed establishing a waste.oil reclamation point at the Public Works yard. Horowitz said that she has received requests for a glass recycling point for non-refundable bottles. McDonald directed Atkins to proceed with necessary contractual agreements for the landfill and establishment of a waste oil reclamation shed. Council Time/Agenda: Reel 88-63, Side 1 1. (Agenda Item #2.8.4. - Riverfront Commission minutes) Balmer noted that in the minutes of the Riverfront Commission meeting of October 19, 1988, fishing access easements by the old sewage plant were discussed. Balmer said that the City Council should inform the Riverfront Commission about the difficulty of obtaining access. Atkins noted that a strip of land owned by Southgate Development on the west side of the River might be an access route. Atkins said that until EPA test results are done on possible leakage from the old landfill, no action should be taken. Balmer recommended staying away from the area. Courtney noted that the University closed access around the physical plant below the dam. 2. Horowitz requested that City Council candidates get a briefing after the primary election as a courtesy. McDonald said something could be put together right after the primary election. 3. Horowitz said that through the JCCOG Technical Advisory Committee she has received four alternatives to the current federal transit assistance allocation formula from Jeff Davidson. She said that all Councilmembers need to see the alternatives before they are discussed by JCCOG. Horowitz stated that she and Larson will not be able to attend the December 5, 1988, meeting of the Technical Advisory Committee. Horowitz noted that JCCOG has discussed the changed allocation and will discuss it further at their December 14 meeting. Larson said that JCCOG needs to know the entire Council's feelings about the funding formula. Schmeiser said Davidson will present his four alternatives but the decision could be made later. Larson said the Councilmembers need to understand such issues before voting on an issue that represents the will of the City. 5. Larson noted discussion at Council's Goal Setting Session re Cliff Apartments on Dubuque Street. Atkins stated he would follow-up on clean-up. Appointments: Reel 88-63, Side 1 Board of Examiners of Plumbers - Mike Dreckman _'- 30 4 Meeting Schedule: Reel 88-63, Side 1 McDonald noted that the joint meeting with the Board of Supervisors will be rescheduled. Councilmembers agreed that there will be no informal December 12. An informal Council meeting will be held at 6:30 p.m. before the formal Council meeting on December 13, 1988. Meeting adjourned at 7:25 p.m. 1 -30