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HomeMy WebLinkAbout1988-11-29 Bd Comm. minutesDRAFT MINUTES FORMAL MEETING PLANNING & ZONING COMMISSION NOVEMBER 14, 1988 - 9:45 P.M. SENIOR CENTER CLASSROOM MEMBERS PRESENT: Clark, Cook, Cooper, Dierks, Hebert, Scott, Wallace MEMBERS ABSENT: None STAFF PRESENT: Beagle, Boyle, Franklin, Kritz CALL TO ORDER: Chairperson Scott called the meeting to order at 9:45 p.m. DEVELOPMENT ITEM: 1. S-8831. Public discussion of an application submitted by Mid-America Construction Company for approval of a preliminary large scale non- residential development (LSNRD) plan for Lot 1 of BDI, Fifth Addi- tion, and Lot 4 of BDI, Second Addition, for a can manufacturing plant. (45 -day limitation period: December 19, 1988.) Franklin reviewed the staff report dated November 17, 1988. Wallace asked about the traffic flow from the plant and how it would affect the area roads. Franklin replied that the probable employment level and the profiles determined for the plant indicate that many employees would live in small rural towns surrounding Iowa City. Franklin indicated that most of the traffic generated by the plant should use Scott Boulevard and Highway 6. Commission discussed the reasoning behind having a formal meeting immediately following the informal on this item. Scott indicated that the Commission had done this before for an LSNRD after consulta- tion between the staff and the chairperson. He stated that unless the Commission directed him to do otherwise, he would continue to try to speed up the approval process in those instances in which it was critical for an economic development project. Franklin noted that this action would only be taken for an LSNRD and not for any item containing policy changes such as rezonings or Comprehensive Plan amendments. Hebert moved to approve S-8831. Cooper seconded the motion. The motion carried 7-0. ' Cook moved to adjourn the meeting. Cooper seconded the motion. The motion carried 7-0. The meeting was adjourned at 10:00 p.m. Minutes submitted by Kyle L. Kritz. Minutes approved by: A— vyr�u7C, �C Kenneth Cooper, Secretary /7a9 >l DRAFT MINUTES FORMAL MEETING PLANNING & ZONING COMMISSION NOVEMBER 17, 1988 - 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Clark, Cook, Dierks, Wallace MEMBERS ABSENT: Scott, Cooper, Hebert STAFF PRESENT: Beagle, Boyle, Kritz CALL TO ORDER: Vice Chairperson Dierks called the meeting to order at 7:32 p.m. RECOMMENDATIONS TO CITY COUNCIL: Recommend approval of a City -initiated application to relinquish jurisdic- tion of an unimproved portion of a frontage road on the south side of U.S. iHighway 6, immediately north of Robo Car Wash. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: None. CONSIDERATION OF THE MINUTES OF NOVEMBER 3, 1988: Cook moved to approve the minutes of November 3, 1988. Wallace seconded the motion. The motion carried 4-0. ZONING ITEMS: 1. V-8807. Public discussion of a City -initiated application to relinquish jurisdiction of an unimproved portion of a frontage road on the south side of U.S. Highway 6, immediately north of Robo Car Wash. Beagle reviewed the staff report dated November 17, 1988. Dierks asked about tree landscaping for the site. Beagle replied that the site will meet the tree regulations of the City's Zoning Ordinance. Wallace moved to approve V-8807. Cook seconded the motion. Clark asked if there were other interested parties in the right-of- way besides Raba Car Wash. Beagle replied that only the car wash owner has expressed interest to his knowledge. The State, Beagle said, will actually hold a public hearing to vacate and dispose of the property. The motion carried 4-0. 7a 9 ■ 1 Planning & Zoning Commission November 17, 1988 Page 2 2. Public discussion of an amendment to Section 36-58(a)(2)q of the off- street parking requirements of the Zoning Ordinance to provide the maximum number of parking spaces for restaurants. Clark moved to defer this item to the January 19, 1989, meeting. Cook seconded the motion. The motion carried 4-0. 3. Public discussion of an amendment to the River Corridor Overlay (ORC) zone of the Zoning Ordinance modifying the definition of "riverbank." Cook moved to defer this item to the February 16, 1989, meeting. Wallace seconded the motion. The motion carried 4-0. DEVELOPMENT ITEM: 1. S-8829. Public discussion of a request submitted by Thomas Wegman for consideration of a preliminary plat for Prairie View Estates, Part 3, a 56.21 acre, 39 -lot residential subdivision located north of 1-80 and east of Prairie du Chien Road. (45 -day limitation period: November 28, 1988.) Beagle reviewed the staff report dated November 3, 1988, and recom- mended the proposed plat be denied due to the lack of secondary access. Clark moved to defer S-8829 to the December 1, 1988, meeting. Cook seconded the motion. Clark asked where the Commission stands legally concerning the issue of secondary access as the Commission has previously allowed more lots to be accessed by only one street. Boyle replied that there must be a distinction between the cases where the P&Z Commission had approved an exception to secondary access requirements. Beagle pointed out that there is a distinction between this application which is for a development in the county and the previous case where the subdivision was within the corporate limits. In rural environ- ments, Beagle said, a fire service provider must carry a much larger geographical area for which the convenience and necessity of secondary access becomes more critical. Cook commented that he was in agreement with staff and that this item is different from the previous case where secondary access was an issue in the city. The motion carried 4-0. OTHER BUSINESS: 1. Planning and Zoning Commission Information. Wallace noted that the City Council voted down the Credit Union rezoning request and that the Council did hold a discussion on the Press -Citizen's request for a Comp Plan amendment and rezoning. Dierks thanked Dick Boyle for his service to the Commission and wished him the best of luck in future endeavors. /7a9 9 Planning L Zoning Commission November 17, 1988 Page 3 Cook moved to adjourn the meeting. Clark seconded the motion. The motion carried 4-0. The meeting was adjourned at 7:48 p.m. Minutes submitted by Kyle L. Kritz. Minutes approved by: /_ Kenne/th Cooper, Secretary I i I i i Planning L Zoning Commission November 17, 1988 Page 3 Cook moved to adjourn the meeting. Clark seconded the motion. The motion carried 4-0. The meeting was adjourned at 7:48 p.m. Minutes submitted by Kyle L. Kritz. Minutes approved by: /_ Kenne/th Cooper, Secretary MINUTES BOARD OF ADJUSTMENT $BbJ( -( i0 AFi: q'11 NOVEMBER 9, 1988 - 4:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Pelton, Randall, Winegarden, Mask (arrived at 4:45 P.M.) MEMBERS ABSENT: Messier STAFF PRESENT: Boyle, Rockwell, Michel CALL TO ORDER: The meeting was called to order at 4:37 p.m. CONSIDERATION OF THE OCTOBER 12, 1988, BOARD OF ADJUSTMENT MINUTES: Pelton moved to approve the October 12, 1988, minutes. Winegarden seconded. The motion passed unanimously by a 3-0 vote. SPECIAL EXCEPTION ITEM: 1. 5E-8821. Public hearing on an application submitted by John Moreland, Jr, for a special exception to permit a residential use in a CC -2 zone for property located at 1476 First Avenue. Rockwell referenced her memo to the Board that the applicant, John Moreland, Jr., had requested deferral of this item to the January 11, 1989, Board of Adjustment meeting pending the outcome of a rezoning for the property located at 1476 First Avenue. Pelton moved and Winegarden seconded the motion to defer consideration of item 5E-8821 to the January 11, 1989, Board of Adjustment meeting. The motion was approved unanimously by a 3-0 vote. 2. 5E-8822. Public hearing on an application submitted by Curry Brandaw Architects for Braverman Development Company for a special exception to reduce off-street parking requirements in the RM -12 zone for property located at the intersection of Mormon Trek Boulevard and Walden Road. Rockwell reviewed the staff report dated November 9, 1988. Rockwell also stated the Board should clearly understand that the part of the site plan marked "60 FUTURE PARKING SPACES" should be deleted as a condition of the Board's decision. Keaicors, statea ne had Dean worKing with the developers on the project. Hilgenberg stressed the average age of the occupants would be over 80 years old with 70% of these being single women. A new 26 - passenger airport van had been purchased to provide transportation for as few as one or two individuals upon demand. Hilgenberg felt the residents would realize the transportation provided was more convenient than driving. Hilgenberg also stated most people residing at the home will not have cars. /730 Board of Adjustment November 9, 1988 Page 2 Randall questioned if there had been any objections and Rockwell replied no. Randall questioned how this home differed from any other nursing home. Hilgenberg replied they had researched facilities that were comparable to this one and had indicated the most similar facility in the area was Atrium Village in Hills. The proposed units do not have kitchens in them; they are either a one -bedroom or two- bedroom efficiency unit. Hilgenberg stated the residents are encouraged to go to the dining hall to reduce the malnutrition problem prevalent in this population. Providing meals is an impor- tant part of the service. Randall questioned if the building was similar to a boarding house and if medical facilities were provided within the building. Hilgenberg replied this was not intended to be a health care facility. People are free to come and go on their own. There are no long-term leases or commitments. Everything is based on a monthly fee. Winegarden questioned whether this entailed an endowment or was strictly a rental agreement. Hilgenberg stated there is no endowment involved. The home is an independent living facility. It will have large music rooms and separate dining room facilities for private gatherings. Mask asked if the project was subsidized and Hilgenberg replied no. Randall asked what the requirements were for admission into the facility. Hilgenberg replied an application had to be completed and applicants must be in reasonably good health. Randall questioned if there was an age requirement. Hilgenberg replied he was not certain because they have some individuals who are 60, however, the average age is about 80+ years. Mask questioned if the facility had a waiting list and how the average age of the residents had been determined. Hilgenberg stated there are about 30 facilities through- out the country and the average age was based on the average experienced for the type of facility proposed. Pelton noted the redesigned site plan indicated 60 future parking spaces. Rockwell responded that if the applicants were to build the 60 additional parking spaces, they would be required to go back to the Planning and Zoning Commission and the City Council to get approval of a redesigned site plan. Pelton asked whether instead of parking places being expanded, there was a possibility that the buildings would be expanded into the area. Hilgenberg replied the developer would have to go back to the Planning and Zoning Commission and the City Council to expand the buildings just as they could not increase the size of the parking lot without similar approvals. Walkways have been designed around the building so people can be outside and exercise. The increased area for landscaping would give the facility a less institutionalized look. Randall asked what the name of the place would be. Rockwell stated it was submitted as the Iowa City Retirement Residence. Winegarden stated he didn't have any problems with the plan and he thought the applicants had shown the parking lot wouldn't be used much even if it was reduced to the number of spaces requested. Randall stated he agreed. Mask questioned if the Holiday Retirement 1750 Board of Adjustment November 9, 1988 Page 3 Corporation was involved in this project. Rockwell stated there were different entities involved. Holiday Corporation would manage the property once it was built. Curry Brandaw was the architect and was initiating the request. Rockwell stated Southgate owns the property that the residence would be built on. Hilgenberg stated the Holiday Retirement Corporation would manage the facility along with the other 30 facilities they currently have throughout the United States. Minegarden moved to approve the application submitted by Curry Brandaw Architects for Braverman Development Company for a special exception to reduce off-street parking requirements by 41% from 102 off-street parking spaces to 60 for the proposed use of the property located at the southwest quadrant of the Mormon Trek Boulevard and Malden Road intersection. Mask seconded the motion. Rockwell asked if the motion would include the condition that the "60 FUTURE PARKING SPACES" be deleted from the revised plan. Minegarden amended the motion to include: with the condition that the designation 060 FUTURE PARKING SPACES' be deleted from the revised site plan. Mask seconded. The amended motion carried by a 4-0 vote. BOARD INFORMATION: Randall stated he would like the Board of Adjustment to recognize the tremendous service Dick Boyle had given the Board for the last five years. Boyle stated that this was his last meeting with the Board and he had enjoyed working with the Board members. Rockwell stated that Bob Randall's last meeting would be in December 1988. A new member, Arleigh Clemens, will join the Board in January 1989. The meeting adjourned at 5:01 p.m. Minutes submitted by Greg Michel. Robert Randall, Chairperson Karn Franklin, Secretary / 730 A 1 ,._ ..:. MINUTES RIVERFRONT COMMISSION OCTOBER 19, 1988 - 5:30 P.M. SENIOR CENTER CLASSROOM MEMBERS PRESENT: Buckley, Hradek, Jones, Lovell, O'Brien, Stroh MEMBERS ABSENT: Apaydin, Bruner, Horton, Wachal STAFF PRESENT: Rockwell, Elmer GUESTS PRESENT: Robert Russell, Larry Sigel, Dave Finnegan, Cathi Uitermark, John Canton REQUEST TO CITY MANAGER FOR STAFF TIME: The Commission requests the City Manager to approve engineering staff assistance to provide a preliminary concept design and cost estimate for the Iowa River walkway project from Iowa Avenue to Burlington Street along South Riverside Drive. CALL TO ORDER: Lovell called the meeting to order at 5:33 p.m. and introduced new Commission member Al Rebal, who will begin a three-year term on December i 1, 1988. Robert Russell, a county resident who advocates preservation of Butler Bridge, and University of Iowa students Larry Sigel, Dave Finnegan, Cathi Uitermark and John Canton introduced themselves to the Commission. APPROVAL OF SEPTEMBER 28 1988 MINUTES: O'Brien moved to approve the minutes of the September 28, 1988, meeting. Hradek seconded. The motion carried unanimously. ELECTION OF NEW OFFICERS: Stroh nominated Wachal for Chairperson and Jones for Vice -Chairperson. MOTION: Because Wachal was not present, Buckley moved to postpone the election of new officers until the next month. O'Brien seconded. The motion passed unanimously, — Buckley requested that Rockwell send a slate of potential nominees to Commission members prior to the next meeting. DISCUSSION AND APPROVAL OF FY90 PROGRAM DIVISION STATEMENT: Lovell asked if anyone had changes to recommend. Jones said the performance measures should be used to assess the Commission during the annual survey of accomplishments. Following a management by objectives program, Jones noted, means that every annual report should measure performance by how well the objectives set forth in the program division statement have been met. Buckley agreed and stated that if after a year, there was nothing to measure, the Commission should change the activities or objectives or both. 73/ B Riverfront Commission October 19, 1988 Page 2 MOTION: Jones made a motion to approve the FY90 Program Division State- ment. Stroh seconded. The motion carried unanimously. SCHEDULING AND COMMITMENTS FOR FY89 PLANNED ACTIVITIES: Rockwell circulated copies of the draft activity worksheets to the Commission. Rockwell said that Bruner will have difficulty making many Commission meetings, but said he had given her a list of activities he would be willing to work on. i Activity 1: Encourage river corridor and trail system acquisition. Rockwell stated that Stroh, Jones, Bruner, and a former Riverfront Commission member, John Watson, had worked on the River Trail Committee in j the past. Both Bruner and Watson had indicated a willingness to continue on this Committee. Buckley said she would like to work on this Committee i as well, and Stroh and Jones said they would continue working on the Committee. Activity 2: Advocate erosion control. Rockwell said that Bruner was willing to work on this activity again, but he questioned the need to sponsor an erosion control program every year. Stroh suggested dropping the activity from the schedule for this year. Jones said he would not advocate dropping the category and noted that he had riprap available to donate. He suggested that the Erosion Control Committee get involved in a riprap exchange. Jones noted that he had talked to Councilor Sue Horowitz who said some of the Palmiter method was illegal in Iowa City because it prescribed the use of dead vegetation which City regulations state must be removed from the river. Jones suggested the Committee might look at how City ordinances could be improved to facilitate erosion control. Lovell suggested using the reserved library space during Iowa River Month, June 1989, to more effectively present information about erosion control. She also recommended encouraging rural attendance at the next erosion control program. O'Brien said he would assist Bruner on the Erosion Control Comittee. Commission members agreed to drop sponsorship of an erosion control seminar in 1989, and work on an informational presentation for the library display next June. Activity 3: Organize activities for June, 1989, Iowa River Month and Boat Safety Week. A) Photo Contest: Stroh said he would continue to manage the Photo Contest. B) Special Recognition Award: Buckley volunteered to solicit nominations for the award. Lovell suggested including Wachal on this task as he had worked on it before. 1731 Riverfront Commission October 19, 1988 Page 3 C) Library Display: Rockwell said Bruner had indicated he would work on the display. Jones said he would assist Bruner with this activity. D) Proclamations, Award Ceremony: Rockwell said she could take care of the proclamations and organizing the award ceremony for the first Council meeting in June 1989. E) Boat Safety Week: Rockwell noted that in past years, the Commission distributed posters about safety rules pertaining to waterskiing. The first week in June is National Boating Safety Week. Lovell suggested asking Apaydin to work on this task. Activity 4: Encourage cooperative agreements for shoreline cleanup and vista beautification efforts. Activity 5: Continue educational and public awareness activities. Stroh suggested that some of the general activities could be handled by the entire Commission. If someone had specific ideas, they could recommend specific means to accomplish the general objective. The Commission agreed with the suggestion and for activities 4 and 5, did not delegate responsibility to specific Commission members. Activity 6: Fund raising to support public education and riverfront development projects. Jones said that concrete proposals were needed for successful fund raising. Rockwell suggested that a listing, which catalogs funding sources available from the State and Federal governments, would be helpful. O'Brien asked if the Commission qualified for any CDBG funding. Jones said if blighted areas could be identified, that certain areas along the river could be designated for CDBG funding. Lovell suggested that part of a walk along the river at Burlington Street might be a project that would qualify for funding. Rockwell said she did not think such a project would have a high priority for CDBG funding. Jones noted the fact that the area was heavily traveled and somewhat of a safety hazard, and might be considered as blighted on those grounds. Stroh said the cost of constructing a sidewalk across flat terrain was $2.00 per square foot and this sidewalk would probably be 1,000 feet long, and a minimum of 6 feet wide. That would make it a $12,000 project assuming the terrain was flat, which it is not. Stroh stated that the sidewalk should be constructed at a 10 -foot width. This would make the project cost about $60,000 given the difficult terrain. Rockwell stated that the Commission had discussed the proposed walk with IDOT, the City, and the University over the past 5-6 years, and no one claimed the land. No one seemed to mind the sidewalk being built there, 17,51 Riverfront Commission October 19, 1988 Page 4 but no one wanted to pay the money to build it. She said she had asked the City Manager if there were some way the Commission could move the project toward construction. City Manager Steve Atkins suggested that the Commission put together a specific proposal to take to City Council. Stroh said a previous estimate for the project listed a cost of $10,000 for the trail, and $10,000 for the guardrail. These were 1980 figures. j He noted that Stanley Consultants thought the guardrail was appropriate. He also said the $60,000 project estimate he indicated earlier may be a little high. Rockwell said she had talked with the local IDOT Engineer, Mike Jackson, who had said the project would need IDOT approval, but he foresaw no problem with putting a sidewalk in that location. Stroh said the University would probably concur with the IDOT position. MOTION: O'Brien moved that the Commission request the City Manager to approve engineering staff assistance to provide a preliminary concept design and cost estimate for the Iowa River walkway project from Iowa Avenue to Burlington Street along South Riverside Drive. Jones seconded. The motion carried unanimously. Jones suggested that the sidewalk along Riverside north of Iowa Avenue be brought down to meet the walk under the Iowa Avenue Bridge. Stroh pointed out the existing walk was built to conform to a handicapped gradient. Rockwell said that Project Green had indicated a willingness to provide some funding for completing a sidewalk from the University Art Building south to Iowa Avenue. She suggested that perhaps a combined project could be recommended to provide river walk links both north and south of the Iowa Avenue Bridge on the west riverbank. PUBLIC DISCUSSION: Robert Russell said he was promoting the "Save the Butler Bridge Project." He suggested this might be an area along the river where the Commission could gain public access. Russell said he had been the Executive Secretary of the Isaac Walton League for 15 years and had worked with the Henry County Conservation Board to preserve an old bridge. He circulated photographs of the Oakland Mills Bridge on the Skunk River among the Commission and noted the picnic tables and the handicapped fishing access. Russell said Johnson County has an opportunity to do the same kind of thing with the Butler Bridge which is scheduled to be replaced next year. He indicated he had spoken with the Board of Supervisors, and the County Conservation Board, the public entities directly concerned. Russell said there should be more recreational areas around the County other than Kent Park, but these were difficult to obtain because public entities are trying to avoid condemnation through eminent domain. Russell said that with a minimum of development, this project could be implemented. If the area got much use, then expanding the facilities there could be considered. He said the Board of Supervisors had a permit from the Iowa Department of Natural Resources which states: "The old bridge structure and existing piers shall be removed to the bed of the river so that there will not be navigational hazards now, or in the future. All material and debris shall be removed to the area below the 1731 Riverfront Commission October 19, 1988 Page 5 ordinary high water mark." Russell noted that he had spoken with the Director of the DNR who said the old bridge could be saved. Russell mentioned he had spoken with the County Engineer who told him the new bridge will have two sets of piers in the water. Russell said he told the Engineer he had never seen anyone cleaning debris off any bridge piers and asked if the County records indicated anyone ever cleaning debris off the piers. According to the County Engineer's records, no one ever has. Russell then noted while the new bridge is being built, the old bridge could remain there; this would provide an opportunity to see if the second set of piers catches debris or not. Russell mentioned that one of the Supervisors had a concern that motorists might get confused with both bridges located so close together. Russell did not see this as a major problem because there is a big sweeping curve leading up to the bridge, and even at night, car lights will not be shining toward the old bridge, but toward the new bridge, whether approaching from the north or the south. He stated there will be a chance to observe the situation and determine if there is a problem while the old bridge is still there. Russell also suggested this bridge could be a significant tourist attrac- tion in bringing people off the Interstate to see a "scenic bridge and picnic area." He hoped the Commission would be interested in providing river access at the old Butler Bridge, even if it was not possible to gain enough access to provide for a continuous river path. Stroh noted the Commission had made a recommendation about one year ago, and County representatives from teh Riverfront Commission had urged the Board of Supervisors to evaluate the possibility of leaving the bridge in. Buckley asked if the new bridge would be constructed downstream from the existing bridge. Russell said it would be downstream. He said the plan was for the bridge to come straight off the existing road from the north where it presently curves in its approach to the existing bridge. From the south going north, the curve in the road would be widened. Stroh pointed out that if the original design for the new bridge can be used, it would not cost anything extra to keep the old bridge. Russell said he understood it would cost around $50,000 to take the old bridge out. Jones said there was a need to have a public access point in that area and they should at least put in a gravel lot and leave the old bridge for the duration of construction to see how it works. Russell noted if vehicular traffic were taken off the Butler Bridge, it would last a long time, even with bicycle and pedestrian use. Stroh asked if Rockwell could look up what the Commission recommended to City Council last time. Jones suggested having the Commission write letters of endorsement to the County Board of Supervisors on Russell's proposal. Russell said the Commission should take a stand right now, because the new bridge is scheduled for construction next year. Lovell said she was uncertain about bringing tourism off the Interstate into the area, noting the traffic congestion which already exists in the Butler Bridge area. She said she wanted the Commission to think very 1731 Riverfront Commission October 19, 1988 Page 6 carefully about this. Rebal suggested the possibility of just having the bridge appeal to local people. Jones noted the area north of the existing bridge is becoming a heavily populated area and there is a real possibility people will want a trail connecting with Iowa City. Stroh asked if the Commission could assure Russell that they would make a recommendation on his behalf. He said the Commission would need to look over what was recommended last time and could approve a draft letter next month. Russell asked that the communication drafted by the Commission be sent both to the Board of Supervisors and to the Johnson County Conserva- tion Board. Hradek asked Russell if any additional letters needed to be sent to State agencies. Russell said it wouldn't hurt to send additional letters. Lovell asked Rockwell to draft a letter to the Johnson County Conservation Board. Jones said the Commission could always issue a press release with the text of the letter. Lovell asked if there was a need to go through City Council if a press release was desired. Rockwell said if the recommendation came from a City Commission, it would require City Council approval. Rockwell was asked to draft a letter endorsing preservation of the Butler Bridge for the Commission's consideration at the November 16, 1988, meeting. SCHEDULING AND COMMITMENTS FOR FY89 PLANNED ACTIVITIES (CONTINUED): Activity 7: Promote increased, improved, and safe public access along the Iowa River in Iowa City. Jones and Stroh agreed to continue working on this task. Activity 8: Co-sponsor applications for 1989 CDBG funds. Rockwell said that this task was completed except for a committee meeting on Friday, October 28 to target cleanup areas for the Mayor's Youth Employment Program. She noted that the Committee on Community Needs did recommend partial funding of the proposed MYEP river cleanup project for about $4,000; roughly half of the funds requested. Activity 9: Continue as a liaison role with the Johnson County Environ- mental Coalition. Rockwell said that Bruner indicated he would continue to provide this liaison role. Activity 10: Secure speakers and written materials for Commission information. Activity 11: Review and make recommendations on development proposals. The Commission agreed that activities 10 and 11 would be responded to as a group. /1713/ Riverfront Commission October 19, 1988 Page 7 The Commission agreed to combine activities 12 and 13: Continue an informal study of other communities' riverfront improvement projects and investigate regional approaches for river corridor preservation. Regarding these activities, O'Brien asked if another seminar would be held comparable to the River City, Iowa, meeting in Marshalltown. Rockwell said that representatives from the Cedar Rapids and Mason City Riverfront Commissions, as well as from Greene, Iowa, and the Iowa Heritage Founda- tion, were coming to Iowa City on Friday, October 28, at 10:00 a.m. to a planning session for the 1989 River City, Iowa, meeting. Lovell and O'Brien said they would represent the Iowa City Riverfront Commission at the initial planning session. Activity 18: Investigate establishing a riverfront wilderness park in the Peninsula Area of Iowa City. With regard to activity 18, Rockwell noted that this related to the current review of the Comprehensive Plan. She said that she had asked that the Commission be given a chance to review drafts of the Comprehen- sive Plan revisions. Hradek and Jones asked Rockwell to forward the Planning and Zoning Commission's Comprehensive Plan Review Schedule to Riverfront Commission members. Activity 19: Continue study and action on environmental concerns as expressed by the Urban Environment Ad Hoc Committee. Hradek said she would continue to work on this task. The Commission agreed that the remaining activities should be deferred for discussion at the next meeting. DISCUSSION OF URBAN ENVIRONMENTAL CONCERNS: Rockwell referred to a newspaper article which had been circulated to the Commission about the City Council including urban environmental policy implementation as part of the Council goal setting process. She said it was interesting to note that the Council was considering establishing zones for environmentally sensitive areas. Stroh requested that Rockwell report back on the Council's response to the Riverfront Commission's recommendation concerning implementation of the adopted Urban Environment Policies. Rockwell stated that Council would consider the recommendation at their November 1, 1988, meeting. REPORT ON NATIONAL RIVER PARK AND WATERFRONT ASSOCIATION CONFERENCE: Rockwell circulated booklets about river corridor development projects and said she would be pleased to check them out to anyone interested in reviewing them. She also circulated copies of her notes from the confe- rence. She said she was impressed by how many communities, even comparatively small towns, were using riverfront development as an economic development tool. She noted the town of Greene, Iowa, had promoted a river paddlewheel boat successfully. Between May and October 9, 1988, more than 6,700 people rode the paddlewheel boat, and 5,500 of / 73 / Riverfront Commission October 19, 1988 Page 8 these people had dinner at the new restaurant in Greene. Rockwell then circulated a newsletter describing the paddlewheel boat project. Rockwell discussed the White River State Park project in downtown Indianapolis, which consisted of 47 amassed properties. The Park will be largely managed through private organizations and funding. Rockwell also talked about the zoo which included an elaborate river walk which would connect with a pedestrian bridge. She noted that a crystal botanical garden and entertainment centers were planned for the bridge. Rockwell mentioned she had toured the Canal Project which had bankrupted the State of Indiana in the late 1800s. She said the City of Indianapolis was resurrecting the old canal and cleaning it out gradually. The canal area is attracting residential and commercial development which is intended to tie in with a nearby medical complex. Rockwell suggested that the Commission might want to review the Comprehen- sive Plan to target areas where water feature development could be encouraged. Rockwell mentioned it had been interesting to listen to David Gogel, a financial consultant who had been instrumental in obtaining 70% of the funding for the Canal Project from the Urban Mass Transit Administration (UMTA). She said that he had based the successful funding proposal on the historic significance of the defunct water transportation route. Gogel affirmed that there is no "silver bullet" in getting grants - for waterfront development. Creative financing and patchwork matching from a variety of funding sources is needed. Rockwell also said the U.S. Parks Service (Omaha Field Office) is willing to provide free planning/technical advice on trail development and urban fisheries. She asked the Commission if she should follow-up on this resource. The Commission agreed this would be worthwhile. Rockwell mentioned the South Bend Kayak Run which had been a derelict canal filled with urban renewal rubble in the 1960s. The canal was cleaned out, a kayak run established, and a variety of development had been attracted. She said that by using this water feature as a "front door" rather than a "back door" of the community, the City of South Bend, Indiana, had been able to attract private sector development. The canal is no longer a dumping ground; it is a community pride feature. UPDATE ON COMMISSION ACTION ITEMS: River Corridor Amendment Rockwell said the River Corridor Amendment had been deferred to the October 31 Planning and Zoning Commission meeting. Jones offered to make the presentation on the "setback" definition to P8Z on behalf of the Riverfront Commission. Fishing Access Coordination Rockwell noted that Terry Trueblood has been supportive of the area where Ralston Creek enters the Iowa River as a public fishing access area. She said Trueblood had suggested this Commission might want to have some /%-3/ N Riverfront Commission October 19, 1988 Page 9 coordinated action with the Parkland Committee. This would require a memo or letter from this Commission to the Parks and Recreation Commission. Rockwell noted that at the last meeting, the possibility of gaining public access near the old treatment plant had been brought up. She said she had talked with the City Manager, the Plant Director, and with Public Works personnel. They all agreed the site was too crowded and the slope was too steep to have public access there. The plant will be expanded right up to the crest of the bank, where it drops abruptly to the river. Jones commented that even if the plant is expanded all the way to the crest of the riverbank, there are still ways to create a path down to the river. Jones asked if there was any update on who owns the property in the Harrison Street area on the east riverbank. Hradek said the question was brought up at a Parks and Recreation meeting where a realtor and an attorney both said they could not find any records anywhere identifying ownership; that it must belong to the City. Rockwell stated that David Gogel had recommended in situations where no one claimed ownership and there was no documentation, to be assertive in gaining riverfront access. He said not to wait, but to go ahead and construct, or you will wait forever. Jones suggested the Commission be assertive about access to the river through the sewage treatment plant. Stroh suggested that Rockwell obtain a site plan of the sewage treatment plant area which the Commission could review at its next meeting. COMMISSIONERS' REPORTS: Canoe Trio Cancelled Stroh stated the canoe trip had been cancelled. He suggested that in the future, there should be a listing of who wants to go. Those who are interested can organize the canoe trip. Laser Facility Stroh showed a site plan of the new University of Iowa Laser Facility to the Commission. He noted that the building came right up to the 100 -year floodplain at a couple of points. Jones asked about handicapped access on the pedestrian bridge south of the facility. Jones noted there was riprap on the river below the proposed Laser Facility that needed pushing down. Stroh said he would mention this to appropriate staff. Riverfront Brochure Rockwell circulated a copy of the Riverfront Commission brochure and stated there were only two copies remaining. A goal of the Commission two years ago had been to update, reprint and distribute the brochure. Stroh recommended that the Commission review the brochure and bring suggestions to change or improve it to the next meeting. The meeting adjourned at 7:20 p.m. Minutes submitted by Stephen Elmer. MINUTES DRAFT HISTORIC PRESERVATION COMMISSION WEDNESDAY, NOVEMBER 9, 1988 - 7:30 P.M. SENIOR CENTER CLASSROOM MEMBERS PRESENT: Vanderwoude, Kern, Sierk, Licht, Scott MEMBERS ABSENT: Russell, (One Vacancy) STAFF PRESENT: Beagle CALL TO ORDER: Vice -Chairperson Vanderwoude called the meeting to order at 7:40 p.m. REVIEW OF OCTOBER 12, 1988, MINUTES• Commission decided to defer consideration of the October 12, 1988, minutes until the December 14, 1988, meeting. REHABILITATION PROJECTS: Beagle briefly reviewed the two housing rehabilitation projects located 718 N. Gilbert Street and 809 Iowa Ave. Both projects, he said, involve routine maintenance and repair and do not involve alterations to major character defining historic features. Beagle recommended both projects be referred to the State Historical Society with no comment. Sierk moved to pass on to the State Historical Society of Iowa the proposed rehabilitation of 718 N. Gilbert Street and 809 Iowa Ave., using Rental Rehabilitation Grant funds from the U.S. Department of Housing and Urban Development, without comment. Licht seconded. The motion carried 5-0. REPORT OF SUBCOMMITTEES: VanderWoude asked for Commission reaction to Renee Jedlicka's letter sent to Russell. Sierk appreciated the letter from the spirit of cooperation it implied. VanderWoude was cautious about the letter and did not want the Chamber to give up the existing walking tour brochures in lieu of the map suggested by Russell as a "Guide to Historic Iowa City." Russell in- tended, VanderWoude said, for the Guide to Historic Iowa City map to identify historic sites throughout Iowa City, but not to substitute for the specific maps concerning Woodlawn, Summit Street, and the Downtown. Sierk said the guide could be expanded to also reference Woodlawn and Summit Street. VanderWoude said he had also contacted a person in the map department at the university concerning the guide map. This person agreed to assembling material and possibly drawing something up. Concerning this item, Beagle said a $5,000 budget request for the map project has been included in the Fiscal Year 1990 budget proposal submitted to the City Manager on October 28, 1988. This may be the time for the Commission to communicate their desire for this project to the City Manager and Council. Sierk asked what the Commission would like to see for a speaker's bureau. The Commission concluded that a list be prepared of individuals and their qualifications who would be willing to speak to various groups about 1733 a u 2 historic preservation and related topics. The list, Sierk said, could be assembled with the input from other historic preservation groups and then distributed amongst the groups, the public library and the school dis- trict. Vanderwoude said he had not been able to make much progress on the topic of local tax and economic incentives. He said that he had communicated with Mr. Jim Jacobsen, Chief of the State Bureau of Historic Preservation, concerning this issue and will be following up with him. Scott distributed a revised Commission letter -head logo. Commission members liked the proposed design and gave suggestions concerning a few minor changes. Scott will prepare revised logo's for the next meeting. DISCUSSION OF BENTON STREET BRIDGE: Beagle indicated that the Advisory Council on Historic Preservation in Washington, D.C. still had not offered their recommendation concerning the bridge. He said they were being cautious because of the potential precedent this may set for similar types of bridges. Should the Advisory Council find that the bridge not need to be restored, Beagle said the City Council unanimously endorsed the recommendation of the Commission to save a portion of the bridge to be included in a proper memorial to Ned Ashton somewhere in Iowa City. HISTORIC PRESERVATION COMMISSION INFORMATION: For the Commission's information, Beagle said the City Council will again address the Credit Union rezoning proposal on November 15, 1988. All materials concerning the rezoning including the Commission's memorandum to the Planning and Zoning Commission, have been submitted to the Council. Beagle said the Commission still has the opportunity to communicate to the Council through correspondence. VanderWoude said that he will be joining the Friends of Historic Preserva- tion to establish a better liaison with the group. ADJOURNMENT: Kern move to adjourn the meeting unanimously. The meeting adjourned at 8:30 p.m. Minutes submitted by Barry Beagle. Sierk seconded. The motion carried /733 �4ji) MINUTES COUNCIL OF ELDERS/SENIOR CENTER COMMISSION JOINT MEETING SEPTEMBER 19, 1988 COUNCIL OF ELDERS MEMBERS PRESENT: Bart Bernardini, Bob Berry, Walter Helm, Mary Ann Herdliska, Iva Hilleman, Nic McCleery, Ken Muller, June Pieper, Allen Roth, Minnie Roth, Rosemary Spears MEMBERS ABSENT: Leo Cain, Charles Fisher, Jackie Hess, Wendell Thomas, Charlie Wagner SENIOR CENTER COMMISSION MEMBERS PRESENT: Jack Bock, Gerry Busse, Emmett Evans, Lorraine Dorfman, Dorothy Fiala, Bud Gode, Geri Hall, Ruth Wagner MEMBERS ABSENT: Jean Hood STAFF PRESENT: Bette Meisel, Susan Rogusky, Joyce Phelps Geri Hall called the meeting to order at 2:10 p.m. Hall stated that the purposes of the meeting were to open communication lines, clarify everyone's roles, and to get acquainted. JUNE PIEPER, CHAIR OF COUNCIL OF ELDERS: Pieper gave a rundown of the duties and responsibilities of the Council of Elders. Pieper said that the Council does their work through committees. They have at present four committees: Volunteer, Publicity, Program, and Dance. She explained that Council members are elected at different times, so there is always a combination of new members and experienced members. She stressed that the main functions of the Council are to find out what participants would like to have happen at the Center, advocate for seniors, and to determine what seniors want their Senior Center to be. GERI HALL CHAIR OF SENIOR CENTER COMMISSION: Hall went over the duties and responsibilities of the Senior Center Commission. She stressed that as an advisory body to the City Council and the Board of Supervisors, their primary purposes are to apprise them of the financial needs of the Center, and to work with the staff regarding objectives for the Center. She said their role had very little if anything to do with specific programming, but rather to act on funding issues and to work with the staff in lobbying for financial support. Hall explained the Commission role as one that sees the Center is integrated into the community by way of public relations functions. /%3j N MINUTES COUNCIL OF ELDERS/SENIOR CENTER COMMISSION JOINT MEETING SEPTEMBER 19, 1988 PAGE 2 Hall said the Commission must make annual reports to the City and County, formulate attainable objectives and goals for the Center, review and recommend uses of money, review space allocations within the building, and review policies, budgets, etc. She reviewed briefly the protocol for getting things accomplished citing as examples the Emergency Policy, Smoking Policy, and the Rose Project. These give a clear understanding of how the chain of command works for everyone's mutual benefit. Hall complimented the Council of Elders for their active involvement in making the Senior Center a place where things were happening, and said she was impressed by their level of involvement in all phases of the Center. OPEN DISCUSSION: There was a general discussion on what was an appropriate area for the Council of Elders to pursue and what were areas that fell under the jurisdiction of the staff or Senior Center Commission. There was discussion on ways to raise money and some frustration was expressed by Council members because of the limited funds available to them. After the discussion refreshments were served and the group visited informally. The consensus was that joint meetings periodically were beneficial for both groups. Minutes prepared by Joyce Phelps, Senior Center Secretary. I 17.3 9 MINUTES IOWA CITY AIRPORT COMMISSION OCTOBER 20, 1988 - 9:00 AM (SPECIAL MEETING) 1801 S. RIVERSIDE DRIVE MEMBERS PRESENT: Richard Blum, Pat Foster, John Ockenfels, Harry Lewis STAFF PRESENT: Ron O'Neil GUESTS PRESENT: Ery Moses. Lee Utt CALLED TO ORDER Vice-chairman Blum called the meeting to order at 9:03 AM. Attendance and guests were noted. A quorum of the Commission was present. PRE -DESIGN CONFERENCE O'Neil introduced Lee Utt from the Kansas City FAA engineering office to the members of the Commission and to Ery Moses from H.R. Green Co. Utt explained the reason for the meeting was to clarify FAA's position as it related to the Airport Improvement Project grant and to review the grant schedule. Utt reminded the commission that they have to decide what type of runway rehabilitation will be best for the airport. The Commission members directed several questions to Utt to clarify the Commission's responsibilities as they related to the A.I.P. grant. Utt, Moses, O'Neil and Ockenfels inspected the areas of the runway and taxiways that are to be rehabilitated. The meeting adjourned at 11:20 AM. Minutes submitted by Ron O'Neil. CVairperson Richard Blum ?3S u �4(q) MINUTES IOWA CITY AIRPORT COMMISSION OCTOBER 20, 1988 IOWA CITY TRANSIT FACILITY MEMBERS PRESENT: Jack Ashby, Pat Foster, John Ockenfels, Richard Blum, Harry Lewis STAFF PRESENT: Ron O'Neil, William Sueppel GUESTS PRESENT: Charles Ruppert, Keiffer Garton Call to Order Chairman Ashby called the meeting to order at 4:06 P.M. Attendance and guests were noted. A quorum of the Commission was present. Approval of Minutes The minutes of the September 15, September 22, September 29 and October 10, 1988, meetings were approved as written. Presentation of Bills The list of bills for October 1988 were presented by O'Neil. Blum moved to approve the bills as presented. Foster seconded the motion and it was passed unanimously. Doane Farm Management Keiffer Garton, representing Doane Farm Management, discussed the opera- tion of the farm property on the airport. He reported that the corn yielded 39 bushels per acre. This is down significantly from the 99 bushels per acre the airport property usually yields. The oats yield was 80 bushels per acre. This was the best year ever for the oats and wheat crops. Garton explained some of the financial management of the crop land, especially as it relates to government programs. This included the government set-aside program and the drought assistance program. Ockenfels questioned Garton on the possibility of raising hay on some of the airport crop land. This would reduce the amount of ground that would need to be mowed by airport personnel. Garton explained that more hay had been raised in Iowa in 1988 than in any other year. He did not think that hay would be as profitable as other crops. Garton expressed concern that if additional farm land was put into production, the airport may not be eligible for the farm program. The overall consensus was to maintain the current status of the farmland. / 735 6 r MINUTES IOWA CITY AIRPORT COMMISSION OCTOBER 20, 1988 PAGE 2 Airport improvement Project O'Neil reported on the predesign conference with the FAA. Lee Utt of the FAA explained to Ery Noses the schedule he hoped to follow. Moses indicated that H.R. Green will be able to maintain that schedule. Utt withested H.R. Green. Moses tal information to be the supplements into contract the final contract. Furnace Replacemen O'Neil reported that two companies had submitted bids to replace the furnace in the terminal building. The low bid of $11,871 was submitted by AAA Mechanical, Coralville. The energy payback fund will contribute Commissionwilllbe0$4,871. Ithwas otal cost. moved by Blum,e cost seconded tothe Foster, to I accept the low bid of $11,871. The completion date will be November 15, 1988. The motion passed unanimously. Commission Member Discussion Blum requested that agenda item N6, Commission Member Discussion, be the next item discussed. Since there were no objections, the Commission moved to that item. Blum, on behalf of the Commission, presented a certificate of appreciation to Jack Ashby. Blum expressed the gratitude of the Commission for the leadership and input that Ashby had supplied to the Commission. Chairman's Report Ashby presented copies of an editorial from 1983 describing the situation at the airport in reference to the noncompliance status. Ashby said it was comforting to reflect on that article, knowing that the problem was finally resolved. He also stated he enjoyed the experience of participat- ing on the Airport Commission. O'Neil reminded the Commission that they had received a copy of the IDOT four-year plan voheTwants the tloian IVemr1988.O'Nilwillcmplete tplan and submiittthe DOTIfthe Commissioners have any particular input, O'Neil encouraged them to contact him. Administrative Report O'Neil had several items to report to the Commission. I. He had been in contact with University of Iowa AirCare. Someone from the University will make a presentation to the Commission in the near future. /731 MINUTES IOWA CITY AIRPORT COMMISSION OCTOBER 20, 1988 PAGE 3 2. Harold Miller of the IDOT had been contacted in reference to Iowa City being selected as one of the two sites in the State to install an automated weather observation system (AWOS). Miller said that the sites will not be selected until sometime next year. 3. There are two aviation related organizations that have expressed interest in the airport as sites for their annual conventions. The Commission will be kept informed as more information becomes avail- able. 4. A request has been made to reserve space in front of the terminal building for taxicabs. The Commission directed O'Neil to research this request further as to the need for the reserved space and the most appropriate area for that space. Election of Vico Chairperson With the resignation of Ashby effective at the adjournment of this meeting, Vice Chairperson Blum will assume the position of Chairperson. According to the bylaws, a new Vice Chairperson must be elected. Lewis ated Foster as Vice jn No other nominations were rec received and motion ter wasselectedeonba Ockenfels unanimous vote. The next regular meeting of the Iowa City Airport Commission is scheduled for November 17, 1988, at 7:30 P.M. Lewis moved for adjournment, Foster seconding the motion. The meeting adjourned at 5:18 P.M. Minute submitted by Ron O'Neil. C a r erson Ric ar B um /735