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HomeMy WebLinkAbout1988-12-13 Bd Comm. minutesMINUTES POLICE & FIRE RETIREMENT SYSTEM BOARDS - JOINT MEETING TUESDAY, SEPTEMBER 27, 1988 MEMBERS PRESENT: Matthew Johnson, Nathan Hopkins, Mary McMurray, Deborah Hansen, Duane Allison, Larry Donner, Rosemary Vitosh MEMBERS ABSENT: Thomas O'Brien, Elmer Be ckler, Harvey Miller STAFF PRESENT: Bill Sueppel, Kevin O'Malley GUESTS PRESENT: Steve Griffith, Nancy Firor The meeting was called to order at 3:03 p.m. in the Recreation Center, Meeting Room 8, Donner presiding. ITEMS APPROVED: 1. Upon motion by Allison and second by Hopkins the minutes of the August 23, 1988, Joint Board Meeting were approved unanimously. 2. Actuary Report: Actuary Steve Griffith explained the legislative changes which were involved in establishing the new contribution rate for next fiscal year. In addition, the rate computed would be effective at the beginning of fiscal year 1990 in order to facilitate budget preparation for the City. In the past, the contribution rate computed was to be effective for the current fiscal year. (Hansen arrived at 3:08 p.m.) Griffith went on to explain that the increases in contribution rates were due to the fact that increased funding needs have resulted from the additional disability retirements recently approved, which were not offset by current actual contributions or investment income. Discussion continued regarding the assumptions used in the actuarial study. Vltosh moved and Allison seconded that the actuary report be approved by the Board. Unanimous approval. J. Vitoth presfding. Request that Police Chief Miller bo considered for an ordinary disability retirement: Johnson moved and Hansen seconded, that the Board Proceed with consideration of this request by scheduling in examination at University Hospitals for Chief Miller. Unanimous approval, 4. Donner presiding. fireflahter Neilson accidental disability retirement request: Moved L➢ 'J1tosh and seconded by Rop.lnu that Eho Board ipprovi the accidental disability retirement, Unan imous approval. W Police & Fire Retirement System Boards September 27, 1988 November 8, 1988 Page 2 ITEMS DISCUSSED: 1. Investment management questionnaire: O'Malley reviewed the proposed questionnaire with the Board and answered questions from the Board on the form. He recommended that proposals be taken in a three to four week Request For Proposal process. Depending upon the number of proposals received, it may be possible to screen the proposals and bring the recommended finalists back to the Board for their review at their November meeting. Board consensus was received to proceed in this manner. 2. Investment Policy: A proposed investment policy was discussed. O'Malley distributed and highlighted pertinent areas of the City's current investment policy. He will draft an investment policy for the Board's approval at a future Board meeting. INFORMATIONAL ITEMS: 1. Investment Reports: O'Malley distributed additional reports to the Board and reviewed the contents of the reports. Upon motion by Hopkins and second by Donner, unanimous approval was given to adjourn the meeting at 3:50 p.m. MINUTES POLICE & FIRE RETIREMENT SYSTEM BOARDS - JOINT MEETING NOVEMBER 29, 1988 MEMBERS PRESENT: Matthew Johnson, Nathan Hopkins, Mary McMurray, Debora Hanson, Duane Allison, Larry Donner, Rosemary Vitosh, Thomas O'Brien MEMBERS ABSENT: Elmer Beckler, Harvey Miller STAFF PRESENT: Bill Sueppel The meeting was called to order at 3:00 p.m. in the Recreation Center, Meeting Room B, Donner presiding. I ITEMS APPROVED: I. Upon motion by Hopkins and second by Allison the minutes of the September 27, 1988, Joint Board Meeting were approved unanimously. 2. Upon motion by O'Brien and second by Johnson the minutes of the November 8, 1988, Police Retirement Board Meeting were approved unanimously. 3. Vitosh presiding: Hearing on a request for temporary disability status for Police Officer Harry Huff and reinstatment of 40 hours of sick leave for an on-the-job injury, O'Brien moved and McMurray second the approval of the temporary disability status and the reimbursement of sick leave. Approval was unanimous. ITEMS FOR DISCUSSION: 1. Donner presiding: Vitosh stated that the reason this had been pieced an the agenda was due to the foot that several Board Members had requested further discussion of these topics. The Board was recently advised at a later date by the Legal Department that the Board could not go into Executive Session to discuss pension requests. The Police Retirement Board did it a recent meeting agree to keep medical records confIdent IaI. The Press O titen has rfqufsted that medical records for Harvey Miller be released. Sueppel hes been requested by Rosemary Vitosh to do a written opinion. Miller has also requested a written opinion from County Attorney Pat White, Tho Legal Department has stated that Lhay wish to wait until they hear from Attorney White nn his opinion before they release their%. 5u0ppel stated that Attorney White eheuld be responding s+>sry- wu+vn..ry Vitosh ii'wuld contact the Press Citizen within i weak td let them know the progress on the opirildn. Rosemary Vitosh noted that Harvey had requested, in writing, that all of his medical records be returned but following a discussion with Sueppel it was determined that these reports were part of the record of the Board meeting and according to State Law it would have to remain part of that record. Hopkins stated that he was uncomfortable getting the County Attorney's opinion on a City matter. Sueppel clarified that the City Legal staff would issue its own opinion. Vitosh stated that the Board would be made aware of any opinion or correspondence regarding this matter. A special Board meeting will be held December 15, 1988, at 3:00 p.m. to discuss this item. 2. Investment Manager's Update Vitosh stated that 22 proposals were received from Investment Managers. Kevin O'Malley and she have not finished the review. The Review should be completed by December 9, 1988. Intent to submit 5-6 proposals to the Board for their review. Interview dates with those individuals chosen will be decided at the January meeting. A complete list of all proposals submitted and their, rankings will be sent to the Board prior to the January meeting for review. 3. Retirement Date Issue Johnson requested further discussion on the retirement date issue. Discussion continued regarding the fact that the Chief of Police position is still held by Harvey Miller and his retirement date will be established no later than January 1, 1989. Johnson questioned if the Board controls a retirement date. Sueppel stated that there is nothing in the Code of Iowa which states the authority over a retirement date but states only that the the person shell be retired by the Board. Johnson stated that the Board needs some direction on the authority given the Board for a retirement date. Sueppel advised that guidelines on the setting of a retirement date could be added to the Board's Rules of Procedures, He will draft language for review at the next Board meeting. 4. Minutes Guideline per Council Rosemary Vitosh reported that all minutes be sent to them within a time span .of 2 to 4 weeks following the meeting, The minutes will be labeled "Subject to Board Approval" if they have not yet been approved by the Board. It is requested that before they are sent to Council a copy of the minutes will be sent to each Board member. 5. O'Brien Stated that he would like to be informed of who are guests at each meeting. Upon the Board's consensus, it was decided that at to future etertinof theemeetinig, The) Chair sent willrthen the int oroom cerior the guests. 6. It was ngtea tnotat the next meatirl n0" Chairperson should be ra1a;cted for thPolice i_e Retirf"rt gnnrd. Dpen motion by McMurray and second by Ilopkinl, unanimous approval was give to adjourn the 0"Wig at 3;39 p.m. 17C 1 MINUTES POLICE RETIREMENT SYSTEM BOARD MEETING TUESDAY, NOVEMBER 8, 1988 MEMBERS PRESENT: Duane Allison, Deborah Hansen, Matthew Johnson, Mary McMurray, Thomas O'Brien, Harvey Miller and Rosemary Vitosh MEMBERS ABSENT: None STAFF PRESENT: Steve Atkins, Bill Sueppel GUESTS PRESENT: Nancy Firor The meeting was called to order at 3:00 P.M. in the Library Meeting Room B, Miller presiding. ITEMS APPROVED: Vitosh presiding. t for lice ef Miller: for movednathatOthebiBoard gotiintonexecutiveosessionito discuss matters of employee relationships that come under the scope of Chapter 21, Code of Iowa. Motion was seconded by O'Brien. Vitosh requested Assistant City Attorney Sueppel provide the Board with an update on an opinion which the Legal Department had recently provided regarding open meetings. Sueppel summarized the opinion, stating that his research has indicated that no exemption is available to allow the Retirement Board to review a pension application in closed session. Miller requested that if the Board decides not to go into closed session, that they do consider keeping his medical reports confiden- o into closed session with 1O'Brien er hdietdrawingw his mohis nsecond thethat Board therdmotion. Miller moved onf secondedhat his by O'Brien. Discussioncal tfollowed onchowidtheiMotion medical reports could be discussed during the open meeting while holding the report itself confidential, The Board reached a consensus that not actually releasing the taining confidentiality of would of the reports, The wasapperoved 6-0 (Milice ►bstaining). Miller made opening comments regarding ailis current healthhionditionob on and how this has impacted upondperform Police Chief. Discussion followed on clarifying the type of disability retirement being rsquestod (ordinary disability), the permenncy of his incapacity, and his ability to adequately fulfill the J94 r•gvirements of police Chief, City Manager Atkins was asked if ^" "' urzsant to make any ce!Men" Atkins responded that he was available to answer any questiohi whizh the Beard stay have, Di3cussion of the evidence presented continued, O'giian moved that the request fAr an ordinary diaabllltY `retiaa5et Police Retirement system Board November 8, 1988 Page 2 be approved. Motion was seconded by McMurray. Motion approved on a vote of 6-0 (Miller abstaining). City Manager Atkins informed the Board that he would prefer to have Miller work a few hours a week over the next several weeks to finish up work projects in progress and to complete budget preparation. The actual retirement date would be established at a date no later than January 1, 1989. There was no objection by Board members to make the retirement effective no later than January 1, 1989. McMurray moved and Allison seconded a motion for adjournment. Meeting was adjourned at 3:35 p.m. /7Bz 0 MINUTES Sub)OCt to Approval DESIGN REVIEW COMMITTEE THURSDAY, NOVEMBER 17, 1988 - 4:00 PM IOWA CITY PUBLIC LIBRARY - ROOM B MEMBERS PRESENT: Amert, DeVries, Haupert, Nagle, Novick, Seiberling, Sinek MEMBERS ABSENT: Nelson, Waters, Welt STAFF PRESENT: Cain, Montgomery GUESTS PRESENT: Earl Murphy of Bremer's, Mark Ginsberg of Ginsberg Jewelers, Dale Lenz of Art World, Gary Fink of Down to Earth; Tom Hooggrwerf, Jeff Duffy, Ken Taube, Jim Mack, all of ',-)wa-Illinois; and John Gross, Downtown Association RECOMMENDATIONS TO CiTY COUNCIL CIL The Committee recommends that the Iowa -Illinois Gas & Electric Co. transformer proposed for E. Washington Street be installed underground. CALL TO ORDER Chairperson Novick called the meeting to order at 4:07 PM. Those present were introduced. APPROVAL Of MINUTES OF THE OCTOBER 20 1988 MEETING Nagle moved to approve the minutes as submitted, Sinek seconded. The motion was carried unanimously (6.0). REVIEW OF TRANS rORMFR PROPOSAL FOR EAST WASHINGTON STREET Cain explained that Iowa -Illinois Gas & Electric Company had revised its earlier proposal and now requested that the pad -mount transformer be installed in the landscaped island on the north side of E, Washington between Clinton and Dubuque streets. Iowa -Illinois circulated photos showing the existing landscaping there. Seiberiing asked if there was any heat or breeze produced by the trans- former. Taube responded that there was no heat but some air movement was necessary across the cooling fins. He said the fins are on the sides. He said the maintenance doors would face the street and would be used for maintenance and periodic inspections. SeiberlIng asked If plantings could be right next to it, and Taube said yes, except for the maintenance doors, Nagle asked If the transformer would work underground, Hoogerwerf said yet, Nag)* asked If cost saving wit the only reason to put it Above ground. Taube said it was cost and maintenance. Nagle noted that maintena"e is also cost: Haupert #4n4ftd to know if the transformer rould be semi -burled, lowrrred but remain above ground. Taubt !aid that could cause a prolsiem with / 70 Design Review Committee November 17, 1988 Page 2 surface water drainage into the conduit underneath. Duffy suggested that the transformer could be recessed somewhat and that the top would be below the trees in the planter. Haupert pointed out that the Director of Parks and Recreation was opposed to the above ground transformer, as noted in his memo of November 8. Sinek noted that there is no transformer on that street above ground now, and a precedent should not be set for further down the street east of Dubuque if a request is made later for one there. Novick asked Iowa - Illinois representatives about further transformers, specifically would there be a transformer on Washington between Dubuque and Linn. Ken Taube said one was not planned there at this time. Jeff Duffy said that the 100 block is unique in that it is a "blind alley" block while others have through alleys; he said Iowa -Illinois prefers locations behind buildings. Hoogerwerf added that, as now planned, this would be the last above ground transformer in the downtown area. Guests present were given an opportunity to comment on the revised plan for placement of the transformer. Ginsberg asked that the transformer be put underground to maintain the integrity of both the block and the entire City. He said this would improve rather than deteriorate the aesthetics of the City. Murphy and Fink individually expressed their preference to have the transformer submerged. Lenz noted the transformer would be right in front of Art World, and he would like the planter to continue just as a greenspace without the transformer. Duffy said that Iowa•Illinois does need to provide for future service to businesses expanding in the block. He said the transformer could be placed in the center of the island with plantings in front of the doors. Taube agreed that the transformer could be placed anywhere within the planter and with timber or other landscaping if desired. Selberliny noted that when Washington Street was first planted in 1974 considerable thought and expense were put into the project, and she hoped that Iowa -Illinois would be sensitive and make a major effort to con- tribute to the aesthetic appearance of the City. Noting that it is expensive and that everyone has sacrificed to far, she felt that as a good environment is created everyone benefits and the quality of life is better. Nagle moved to recommend that the transformer be installed underground. Houpert seconded. The vote was unanimous (6=0), DeVries arrived at 402 PM. tfilTTU BJINESS 1. * Nagle said the tubcom= mit r,e �aet and woe tka a eoeaensus ram the DRC as to the purpose be 1niW of the slide show. He itkid shat the emphesis 'should ire, thi dZ,Rtaw6 or enlie6 City, iiiiijlii of good deiigh be eppaGtofilliii for improvement, / 7-o Design Review Committee November 17, 1988 Page 3 Seiberling said before -and -after slides can illustrate the point. Also, that a fairly short presentation be targeted. She said the key was that very good visual information be given. [Haupert left at 4:47 PM.] Amert said that historical aspects should be brought out to let people know they live and work in an area of significance. Old slides or photos could be shown. 2. Uadate on newsoaoer vending machine regulations. Earl Murphy asked DRC if they had been a part of the newspaper vending issue. Commit- tee members said they had been involved for many years. Cain said that the City Manager had recently discussed the issue with a representative from the Press -Citizen and that the City Council had asked the City Manager to report on progress on the vending machine issue. COMMITTEE DISCUSSION Sinek noted the concentration of bird droppings in the mall by the jewelry shop and the Popcorn Wagon could get to be a real mess. Cain said she would check on this. Cain informed DeVries, in response to his concern presented at the last meeting. that the vents on top of the Holiday inn would be painted. Gross suggested that the DRC send a letter to Holiday Inn congratulating them on how they handled the construction without disrupting the surrounding area. The Committee agreed. ADJOURNMENT The Committee scheduled their next meeting for December 15 at 4:00 PM. The meeting was adjourned at 4:57 by Chairperson Novick. 1785 MINUTES SENIOR CENTER COMMISSION OCTOBER 17, 1988 MEMBERS PRESENT: Jack Bock, Gerry Busse, Emmett Evans, Lorraine Dorfman, Dorothy Fiala, Bud Gode, Geri Hall, Ruth Wagner MEMBERS ABSENT: Jean Hood STAFF PRESENT: Bette Meisel, Joyce Phelps GUESTS PRESENT: Bob Berry, Council of Elders CALL TO ORDER/iNTR DUCTION§/MINUT S/PUBLIC DISCUSSION: Hall called the meeting to order at 3:05 p.m. Bob Berry, Council of Elders, introduced himself. The minutes were approved as read. There was no public discussion. COUNCIL OF ELDj mxvneT: Berry reported that the Publicity Committee of the Council of Elders needed to have its role more clearly defined. The Council decided that each committee would do its own publicity. Berry said recruitment for the SPEAKERS BUREAU was beginning. There are 12 needed. They have some volunteers already. He added that the manual was almost ready for printing. Berry said the Council preferred to keep Wednesday as their meeting day, but wondered if the Senior Center Commission could move their meeting to the same day. Hall said that could be considered in January when there would be three new Commissioners, Berry said Charles Fisher had resigned as Treasurer of the Council of Elders due to his poor health. He is staying on the Council for now. Berry is the new Treasurer. Berry said the•Counell was planning for next year's Johnson County Fair, and trying_ to decide what publicity idea they were going to use. SENIOR CENTER UPDATE, The Commission looked over the statistics for September and Hall commented on the Increase in numbers, Melsel said September usually did bring an increase with classes resuming from the summer break and the birthday eflebratlan taking place. SrNtOR ELN_ T_ER 9UDGEy; Meiaei tmPiained that the City had Chang" their procedure this ysar. The Finance ffapartment had prepared the budget and left adjustments to each Owtment, Meisel had prepared 14 adjustments to the budget rnd the Mtlfitation for each one. Ths Commission went over 4"h adjuit"nt .,14 explanation. /7'& MINUTES SENIOR CENTER COMMISSION OCTOBER 17, 1988 PAGE 2 Dorfman moved that the budget be accepted as prepared, Bock seconded. The motion carried, all ayes. Gode pointed out that the Commission was committed to securing the additional half-time position of volunteer specialist and the 15 additional janitorial hours. It was decided that a campaign to see that this was accomplished would be discussed at the November meeting. Nall reminded the Commission that last year, because of the money problems the City had, the Commission had agreed not to ask for the additional help. It was agreed that the Center needs the extra hours and that this year it is our turn. There was a general discussion on the final plans for the dinner. Meisel said she would mail assignments on Tuesday for the Commission members at the dinner. Helsel explained that the information on the registration card for Senior Center participants would be in two locations . in a file located by the Host/Guide desk and in the computer. Meisel said the plan is to re- reginter everyone and include additional information such as parking sticker number, volunteer assignments and whatever the Commission feels is pertinent. Hall and Busse felt there should be a place for hospital preference. Busse suggested rewording the question about health problems and medications to say: Is there health information that you feel would be helpful in an emergency? Busse moved that the registration card be accepted as amended. Wagner seconded, the motion carried, all eyes, TOWN MEETING COUNCIL OF ELDERS/FCC—JOINT MEETING FUNDING B0DIE5 REPORT: Wagqner reported there were about 35 people at the town Ifiaetin;i. Ftei$Ol said it was a good idea to use the town meeting as one of the party options to communicate information about the Center. the consenius was that if People were dissatisfied with the Center, they would have came to the town mooting. It was decided that it was worthwhile to continue having a town meeting annually. Evans reported he went to the October meeting of the Board of topervisors. He told them about the pPant from the Humanities Board for 'THE HERITAGE Of CREATIVITY." He invited them to come to the Center for the birthday e0 abratlon, They esprossed their appreciation for his coming to the meeting. Code said he went to the City Council and Invited them d hto is birthday Darty. He Said the Mayor mentlonsd that they apD c 9 to the Council also. / �P' ................ . MINUTES SENIOR CENTER COMMISSION OCTOBER 17, 1988 PAGE 3 OPEN DISCUSSION: There was general discussion about possible Commission members. Meisel said the City Council had appointed Hugh Cordier and Duane Means to serve on the Senior Conter Commission. Hall appointed Ruth Wagner, Emmett Evans and Jack Bock to serve on the Nominating Committee. The meeting adjourned at 5:10 p.m. Minutes prepared by Joyce Phelps, Senior Center Secretary. Minutes approved by Ruth Wagner, Senior Center Commission Secretary. MINUTES PARKS AND RECREATION COMMISSION NOVEMBER 9, 1988 MEMBERS PRESENT: Henry, Hradek, Steinbrech, Watson, Weideman, Willis MEMBERS ABSENT: Dotson, Hesse, Malloy STAFF PRESENT: Trueblood, Moran, Carroll, Coffin, Ertz, Kriz FORMAL ACTION Moved by Watson, seconded by Henrv, to approve TAKEN: the minutes of the October 12, 1988 meeting As written. Unanimous. Noved by weideman, seconded by Henrv, to adopt the Program Statementfor the proposed park/sports comolex adjacent to the new wastewater treatment plant as drafted, and to forward same to the City Council. Unan mous. COMPREHENSIVE The comprehensive plan discussion schedule PLAN MEETINGS: was reviewed. Steinbrech stated the commission should have representation at each Of these meetings. Commission members volunteered to attend. Willis stated it may be he 1pful to put together a briefing packet containing information oh what the process is, and including general ideas the commission would like to communicate. Discussion on this will be scheduled for next month's meeting, LONG RANGE Trueblood noted the City Manager was amenable PLANNING to the idea of a long range planning workshop, WORKSHOP: and furnished names of two local individuals who Conduct such workehppa, The commission dik"Aaed what then would like to gain from such a workshop. The consensus of the Commisaion was that the commission needs to Wine what the purpose of the Parks and Recreation Commission and Department is, identify strengths and weakneaees, and anticipate what the park and recreational i:aodi of the city are and will be in the fytils4, and whet needs to he done to meet those needs. The commission asked that staff eovitact one of of the rhdlvtAualm whose name watt, -given @y 01- city ii Wi ift� io oocain t:3rtha,r information, 1715 PROPOSED PARKS Trueblood distributed a revised draft of the & RECREATION Program Statement for the proposed parks and COMPLEX: recreation complex. The statement had been slightly revised from the one which was given to the commission at last month's meeting. Trueblood reviewed the minor changes. Moved SURVEY: Trueblood stated that a one page survey could be placed in the upcoming winter/spring brochure. A draft of possible survey questions was distributed to the commission. After discussion, it was decided to use the draft survey, with the addition of a question regarding the use of neighborhood parks as opposed to the larger parks. FY90-92 A memo containing a summary of the changes BUDGET: the Department is requesting in the FY'90 operating budget, along with a list of capital improvement requests, was distributed. Trueblood reviewed the material with the commission, noting that the Recreation Division budget was not completed as yet. RIVERFRONT Hradek passed around a memo setting out the COMMISSIONS Riverfront Commisslan's recommendation to the Planning and Zoning Commission regarding the river corridor overlay zone for the upcoming comprehensive plan review. The Riverfront Commission continues to work on the Harrison Street access to the river. PARKS i Willis ceportad that a draft copy of the gift RECREATION brochure, showing the configuration and logo FOUNDATIONt is completed, and ihould be In final farm in the near future. COMMISSION Willis distributed an outline of an upcoming TIME: workshop for the board and Commission section of IPRA, to be hold April 2, 1969 in conjunction with the state association's conference. He strongly encouraged commission members to attend. Stsiarsch ro;cri.Ld that appcintmant: t!^r^ made to the Parka end Recreation Commission I jog- to fill two-four year terms. The terms of Dotson and Hradek expire January 1, 1989. Todd Welk was appointed, and Hradek was reappointed. Dotson did not reapply due to other commitments. Hradek stated she would not be able to continue as the commission's representative on the Riverfront Commission. Steinbrech asked the commission members to consider serving in this capacity. Willis also noted that the Parks and Recreation Foundation would need a member to replace Roger Dotson. DIRECTOR'S Trueblood reported on the following: REPORT: Miller -Orchard Parcel: The appraisal has been done, and the unofficial word is that the smaller parcel has been appraised in the neighborhood of $150,000. He has not received written confirmation of this. North Market S4uare Park: Plantings will be done by the contractor next spring. Also, further park development will not be done until next spring or summer. Staff will be working with Horace Mann School on development plans. C.D.B.G. Fu ,dinal None of the Parks and Recreat on Department's requests were approved for C.D.B.0. funding. It was reported that the Potter's Studio/Dark Room Accessibility project was given strong consideration. A memo will be sent to the City Council asking them to consider this project if additional C.D.B.G. funding becomes available. ADJbURMMENT Moved by Waideman, seconded by Willis, to adjourn 17;40 p,m,1. Unanimous. -I- f 7Ps MINUTES RIVERFRONT COMMISSION NOVEMBER 16, 1988 - 5:30 P.M. SENIOR CENTER CLASSROOM MEMBERS PRESENT: Bruner, Jones, Lovell, O'Brien, Steinbrech, Stroh MEMBERS ABSENT: Apaydin, Buckley, Horton, Wachal STAFF PRESENT: Rockwell, Elmer GUESTS PRESENT: Peg McElroy, Mayor's Youth Employment Program; Dick Myers, Johnson County Board of Supervisors; Merle Neubauer, local fisherman, and Al Rebal, Riverfront Commission appointee starting December 1, 1988. Lovell called the meeting to order at 5:36 P.M. and introd6ced the Commission members, staff, and guests present. Rockwell explained that Hradek had resigned from serving as the Parks and Recreation Commission (PRC) representative to the Riverfront Commission, and Bill Steinbrech, PRC Chairperson, would serve in her place until a new appointment was made. REV EW AND APPROVAL OF OCTOBER 19, 1988, MINUTES: Bruner noted a change for the minutes on page two, paragraph two, second sentence. He said to change "will have" to "has had" difficulty making Commission meetings. Jones moved to approve the minutes of October 19, 1988, as amen ed. O'Brien seconded. The.Ration_carried unanimously, DISCUSSION OF BUTLER BRIDGE PRESERVATION: Rockwell circulated copies of last year's Commission endorsement to the Board of Supervisors regarding the preservation of Butler Bridge, She reminded the Commission that at last month's meeting, Robert Russell had urged the Commission to endorse the preservation of the bridge. Roc WeII then asked Dick Myers from the Board of Supervisors to explain the Board's position on the Butler Bridge preservation Issue, Myers said that the Board of $up•rvlsors plans to remove the old bridge after the new bridge is built, and noted the Board has not been willing to eoalelt cash to maintaining or opefiting the bridge as a recreational facility. He also stated that tht Johnson County Conservation Board could include this In its budget, but the Board of Supervisors has no staff or mschi"*ry to take care of a recreational facility. Myer# noted the [g�ur„etlen Board is a t*paraLe yower"ental entity, whish it n.viny difficulty maintaining an Increasing number of recreational s Rai ,Lhrpuyhout th# County; Myert said the Hnard of $Upprvlsors info+reslly and nnaRlpi±silsly oppom tht prtscrretton ?f the old brldgt. IM MINUTES RIVERFRONT COMMISSION NOVEMBER 16, 1988 PAGE 2 Jones asked how the building of the new bridge would affect the right -of. way approaches. Myers said part of the existing right-of-way would be used to build the approaches to the new bridge. Stroh asked if a single construction contract would be used for the construction of the new bridge and the removal of the old bridge. Myers said he could not answer the question as the money had not been officially appropriated. Stroh asked about the timing for construction of the new bridge. Myers said next Spring if the money is appropriated. It would take approximately a year and a half to build. Jones noted the need to provide recreational access on that part of the river. Myers said he would not argue the need for such access, but noted that the Conservation Board is the County arm to take care of that. If the Conservation Board felt a new river access site could be maintained, Myers said he doubted such a proposal would be defeated. Stroh said he thought the majority of the Commission would support Myers doing anything he could to influence the Conservation Board to be more oriented toward the County as a whole, and to develop more and better maintenance of recreational areas in the County. Stroh asked if the issue of supports for the new bridge versus supports for the old bridge was a valid engineering concern. Myers said there was evidence that more piers (i.e. bridge supports) would create more scouring of the riverbank. Myers noted that the main reason the Board of Supervisors does not want to preserve the old bridge is because of Potentially increased liability. Lovell asked if the Conservation Board supported preservation of the bridge, would the County be willing to pick up the cost of additional liability insurance. Myers said he did not think there was one vote for it, presently. He also noted that the idea of maintaining an access area might be a lot easier to sell than maintaining the old bridge. With regard to the engineering design of the new bridge, Stroh asked if there were any kind of a barrier included in the design that would separate auto from bicycle traffic. Myers said the bridge was designed to be wide enough to accommodate both bicycle and foot traffic, but there needed to be protective separation included in the design. Jones noted it is very unsafe for pedestrian traffic on the currant bridge. From a recreational site development standpoint, there it a need to provide a space for a car to pull all the way off the road, turn around and re-enter traffic facing forward. This, he said, was preferable to the current situation where people pull onto the shoulder and than make U-turns. Stroh pointed to the need for a safe bike and pedestrian path all the way out to the Corelville Dom from Iowa City. Jones said he thought the Commission should pursue public rlvgr access sites and other low -budget posslbllitins for using the right-of-way. Lovell said she saw a problem with all the traffic In the area If boat access were provided at the site. Bruner tail only fishinq access to the river was nr?Aed - not wa,%% Igr A,oat•.: Jones regulated that the Commission pursue formal contset between the Conservation Seord and the camitsion at hast anntiallr to provlda a status report. iho Cowi%Oon members agreed io im044o this at a discussion Item on the agen4a of the next Commission awed"®, 1714 MINUTES RIVERFRONT COMMISSION NOVEMBER 16, 1988 PAGE 3 DISCUSSION OF MYEP CREEK AND RIVERBANK CLEANUP PROJECT: Peg McElroy from the Mayor's Youth Employment Program was present to update the Commission on the work of the River and Creek Cleanup Committee. She noted that MYEP did not get funding through the Community Development Block Grant program, but the City Manager and Council were willing to fund river cleanup projects from other sources. This would mean that river cleanup projects would not be subject to CDBG restrictions. McElroy said she would like to come up with some definite plans for evaluation and approval by the Commission and City Council, and be ready to begin work next June. McElroy pointed out that thus far the Committee had focused on possible projects in the Sturgis Ferry area and the embankment south of the Burlington Street Bridge. Regarding the Burlington Bridge area, she noted there was strong interest in providing access down to the river from the west side. Lovell asked if the Commission could recommend that MYEP work on the Parcel of riverfront land between Harrison, Prentiss and Front streets known as "no man's land," given Jones' statement that no one had ever paid taxes on the land. Jones said he would advocate going ahead with a cleanup project at this site because it represents the last potential toehold of public land the City has on the riverbank and the City needs to stake a claim there. Regarding the riverbank near the University Student Union, Jones said this used to be a more accessible part of the riverfront and pointed out that it is now difficult to get down to the river because of roughly piled riprap. He suggested someone could lay the stones down parallel and level, thereby creating a stairway rather than a barrier down to the river. Jones said this was a project which MYEP could potentially take up with the University, Rockwell asked McElroy what she had in mind for projects on the west side of the river south of the Burlington Street Dam and noted that the City Council may not be eager to fund projects on Universityproperty. McElroy said the best MYEP project to date was installing gablons along Ralston Creek which was very labor intensive work. She indicated it preference to get back to riverbank construction and stabilization as well as other projects Involving access to the river, because she thought this was a wAry appropriate use of the young people's time. Marl@ Neubauer said It was aneguraging that efforts had been mad@ to make the river more accessible but at the same time he wondered why all the attention was on the Harrison Street access, and why there had been very little emphasis on Improv11`19 Access along the river s west bank which he thought to be the most Popular spot. He 00WLh4lt access for the handicapped could easily b.► provided with only slight imorovem#nts. with spacl t6 tK6 :Ast klutz.. Qu-44@4er said this was the Place for able-bodied People, as there Is a prOblem getting across the railroad track and the embankment is steep, Parking is not good, but could be improved at the ?oqt of Prentiss $!F"!, Me mentioned another barrier crag the #klitinj font@ from the powor p1Aht down to the Harrison Street #civil. 10a MINUTES RIVERFRONT COMMISSION NOVEMBER 16, 1988 PAGE 4 Regarding the old Rock Island railroad bridge, Neubauer said this was another popular spot where parking accessibility was practically nil. He said this area needed only five or six parking places for fishermen which could be created by grading the east bank of the river. Stroh asked Neubauer what specific improvements of the west riverbank he would recommend. Neubauer said bank cleanup would be one project. Another issue needing attention on the west bank was the provision of parking. McElroy said her major concern was to have six full weeks of projects for MYEP people to work on. She said they would consider projects on both the east and west banks of the river, including the Sturgis Ferry area. Lovell said she felt the west bank should be a strong priority for work by MYEP. Jones noted the problem with the west bank is that it is University property. Conversely, most of the east bank lies on City -owned property. Stroh pointed out the University is not in the business of providing parking places to fishermen. He said any additional parking spaces provided near Prentiss Street would be filled up by public plant employees very quickly. The Commission members agreed that McElroy should proceed to work with the Committee to formulate river cleanup projects for the summer of 1989. Lovell noted that Wachal had said he would be willing to serve as Commission Chairperson and that Jones and Bruner were both willing to serve as Vice -Chairperson. Motion: O'Brien moved to nominate Wachal for Commission Chairperson. Jones seconded, Ips Commission unanimously aooroved the electjon of HI" as Chairperson. Lovell asked for any other names besides Jones and Bruner to be consn Bred for election of Vice -Chairperson. Lovell placed Jones and Bruner's names in nomination for Vice -Chairperson. Stroh seconded both nominations. The election of Commission Vice -Chairperson proceeded by secret ballot. Bruner was elected Vice•Chairoerson. PURI TC_DISCUSSIO : N,rubauPr circulated pictures of Iowa Ready -Mix in coralville, and discussed the situation of concrete runoff into the Iowa River. He had contacted the Iowa Department of Natural Resources about investigating possible violations. The ORR responded that there was no adverse effect to the river itself. Jones suggested It would be necessary to contact the regional DNR officer to act any action. O'Brien stated that he would contact Erol Apaydin, the Corolville representative to the Commission, to pursue this situation with the Coralville City Council, Ql.isUZON Of FISHING ACCESS AT MOU1H 0[�R,�tLS10N CREEK; f+ockwell said she had 30e4nn With the City Manager, the City Engineer, and Of City Sewage ireatment Plant Director and no one felt there was room for an ecce;i road for filhsrm_+n through the old plant site to the mouth Of Ralston Creek, dorrst said it is unlikely that City sfftzlals would want the public to have access to the river through the plant site. Stroh said he did not believe the Camitsion should promote arcate At the %twig* /7A4 MINUTES RIVERFRONT COMMISSION NOVEMBER 16, '988 PAGE 5 plant. Rebel noted this should be a totally off limits area for the public. Access south of the Highway 6 Bridge would be nearly impossible to obtain because most of the land there is owned by the Iowa Department of Transportation. Motion: Stroh moved to table all further discussion of fishing access on the Iowa River near Highway 6. O'Brien seconded. The motion carried unanimously. FY89 PLANNED ACTIVITIES: Rockwell said she would call Commission members to determine who wants to work on which activities and then mail out the completed list. UPDATF ON COMMISSION ACTIVITIES: Rockwell thanked Jones for his work in expressing the Commission's Positions at recent Planning and Zoning Commission meetings. Jones noted that the Planning and Zoning Commission had decided to hold a joint public hearing with the Riverfront Commission on February 19, to discuss the River Corridor Overlay Zone Amendment. He said the Southgate Development Corp. had strongly objected to the amendment and claimed it would be a "taking" of their land. They had displayed a site plan for coimnercial condominiums which showed a setback of 30 feet from the floodway encroachment line. Jones also stated there were several questions raised about the site plan and where the floodway encroachment line actually ran through that property. Jones said he thought the public hearing was a good idea because it would ensure that every riverfront property owner would receive a mailing informing him/her of the proposed zone amendment. Jones said this would be an opportunity to put forth positions concerning the proposed setback. Jones suggested getting the Press -Citizen to feature a series of articles about river development Issues in Iowa City. He encouraged the Commission to take advantage of this opportunity by mobilizing the public to support the Ordinance amendment. Rockwell pointed out the Planning Department has no maps showing where the "riverbank" - water level line at 6,000 cubic foot per second release from the Coralville Dam - is) nor any recent aerial photos depictirw existing buildings along the riverfront. This makes it very difficult to demon• strate what the Impacts of the Ordinance amendment would be on current development. COMPREHENSIVE PIAN 111SUMM' Rockwell informed the Commlasson that a Comprehensive Plan discussion regarding the Peninsula Region would coma before the Planning and Zoning Commission on Decembe• 1; Rockwell rapoFtad there vol; 9tecussion at 9 Planning and toning e!rrting on the Comprehsnslva Plan rog&rding the lake just south of Nlryhwey d. She 404 this is an Brei that could be attractive for €ommer€iai devel9pment, JgR+s noted this lila G.: an Old sandpit which is rapidly briny filled with concrete, barrels, Ott, Olt estimated that &bout one third of the /row i MINUTES RIVERFRONT COMMISSION NOVEMBER 16, 1988 PAGE 6 lake had disappeared in the last eight years as a direct result of i dumping. i THANKS: Stroh thanked Lovell for serving as Commission Chairperson over the last year, and commended her for her contributions to the Commission during her i three-year term. The other Commission members agreed. Lovell indicated that she would like to continue her involvement with the Commission on an informal basis. NO DECEMBER MEETING: Rockwell suggested holding a River Trail Committee meeting instead of the iregular Commission meeting in December. The Commission members concurred. The next regular meeting of the Riverfront Commission is scheduled for January 18, 1989. The meeting adjourned at 7:23 P.M. Minutes submitted by Steve Elmer. 1714 0 MINUTES CIVIL SERVICE COMMISSION NOVEMBER 17, 1988 MEMBERS PRESENT: Buxton, Kennedy and Louis MEMBERS ABSENT: None STAFF PRESENT: Steinbach GUESTS PRESENT: Stephen Atkins, Nancy Fiori, Capt. Pat Harney RECOMMENDATIONS TO CITY COUNCIL: None. RECOMMENDATIONS TO CITY MANAGER AND STAFF: Personnel Administrator was instructed to implement staff's recommendation for recruitment for the position of Police Chief. SUMMARY OF RELEVANT DISCUSSION: The meeting was called to order by Chairperson Mike Kennedy at 2:00 p.m. Steinbach presented the recommendations of city staff for the recruitment process for the position of Police Chief. This process was outlined in a memo sent to the Civil Service Commission on November % 1988. The process recommended is as follows: Resumes will be accepted from applicants through January 31, 1989. An acknowledgement letter and City application will be sent to each applicant upon receipt of the resume. Following the deadline, the resumes and applications will be reviewed and screened by staff. These resumes will be forwarded to a selection committee for further screening and interview purposes. A selection committee will be formed which will include the City Manager, the Chair of the Civil Service Commission, a police Chief from another community and two other individuals representative of the community. This selection committee will further decrease the number of candidates and interview candidates using a structured Interview format. At at) appropriate time, txtensive background checks and reference checks will be conducted and a psychological profile of the top candidates will be prepared. The final step in the process will be certification of one or more persons, ConlW on of the selection procedure es targeted for early Aprii at which time a job offer will be extended. Motion to approve the process recommended by stiff we® made by Kennedy and aecond*4 by Louis,. MoEidn apprdvid The ma ting pa: adjourned it 7;20. 1717 T - MINUTES � ; FORMAL MEETING PLANNING 8 ZONING COMMISSION $DijCCtiO ;D��1 DECEMBER 1, 1988 - 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Clark, Cook, Dierks, Hebert, Scott MEMBERS ABSENT: Cooper, Wallace STAFF PRESENT: Franklin, Kritz CALL TO ORDER: Chairperson Scott called the meeting to order at 7:38 p.m. RECOMMENDATIONS TO COUNCIL: I. Recommmend approval of an amendment to the Zoning Ordinance to eliminate certain child care providers from the Zoning Ordinance regulations for child care facilities and to extend the hours of operation for home occupations. 2. Recommend approval of S-8832, an amended preliminary LSNRD plan for Iowa -Illinois Gas b Electric Company to permit construction of a storage building. 3. Recommend approval of S-8824, a request submitted by Donald Wood for approval of a final plat for Petersen Second Subdivision subject to final approval of legal papers and the inclusion in the Subdivider's Agreement of a provision which requires the improvement of Hanks Drive according to Level 2 of the design standards of the Fringe Area Policy Agreement. punt IC DISCISSION OF ANY ITEM NOT ON THE AGENDA: There was no public discussion, G0N5JDEAAJZ TNF NSR ILAND N6VEN9ER 17, 1988,MjNUTES: cook moved to approve the minutes of November 14, 1988. Hebert socanded the notion. The motion carried 6.0. Dierks moved to approve the minutes of November 11, 1988. Cook seconded the motion. The notion carried 6-0. Kim, 4911147 1, t -08I2, Public discussion of an application submitted by SaM Partners to rezone property tuceted at 1416 First Avrnue( IMAd wily we; i. of ESCEdi1ra Hill fFoa I.1, 9ifiiFii Industrial. tD Cc.i. community commercial (46•day limitation period: December f2, i9es1. rranklin rsyieweg the sts(f raeart tleted December 1, 1968. Off Planning & Zoning Commission December 1, 1988 Page 2 Dierks moved to defer item Z-8812 to the December 15, 1988, meeting. Cook seconded the notion. The motion carried 4-1, with Clark voting any. 2. public discussion of an amendment to the Zoning Ordinance to eliminate certain chid care providers from the Zoning Ordinance regulations for child care facilities and to extend the hours of operation for home occupations. Franklin reviewed the amendment to the Zoning Ordinance. Franklin stated that the amendment provides for child care providers taking care of six or fewer children to be treated as home occupations and not required to go through the special exception process. Franklin continued and stated that the second aspect of the amendment provides for a change in the hours of operation of any home occupation from 8:00 a.m. to 9:00 P.M. to 7:00 a.m. to 9:00 P.M. Cook moved to approve seconded the motion. economic development employment for those Parents to hold down for. Cook concluded Proposed amendment. the amendment to the Zoning Ordinance. Clark Cook stated that in Iowa City, child care is an issue because this industry represents direct who care for the children and also allows Jobs while their children are properly cared by saying that he was in agreement with the The motion was carried 5-0. $-=, Public discussion of an amended preliminary LSNRD plan for Iowa -Illinois Gas 6 Electric Company at 1630 Lower Muscatine Road to permit construction of a storage building (45•diy limitation period: December 19, 1988). Franklin reviewed the staff report dated December I, 1988. Clark moved to approve the assoonded LSNRD for lowe-llltnols Gas d Electric Company to perolt construction of a stor1190 building. Hebert monded the motion. The motion was carrlod S-9: I. L-0Public discussion of a request submitted b1r Donald Wood for approval of a final plat for Petersen Second SuNiollon, a 10.25 acre, seven -lot residential subdivision located 0.6 miles east of low& City on Local Road (46—day limitation periods tlscember 19, 1988). Franklin reviewed the staff report dated Dacember 1, 1908. Don wood. 4016 Rccho:ter, sated that he hes 144. !„ th• neighhnr. hood a long time and aid nal feel that the niighbas aaa tis ready to chipsul Hanks Drive it this time, Wood stated that the neighbors and he would like the @?IV# 'to remain uniwprove$ and il"Id continuo to provide for its meintenenc e. Scott liked whr Ar WmNi wanted to file a subdivision plat it this time. Wood replied that during the 17fl Planning 8 Zoning Commission December 1, 1988 Page 3 settling of his wife's parents' estate, inaccuracies were found in the current platting of the subdivision. Wood indicated that the subdivision platting had to be brought into compliance with the applicable zoning regulations. Franklin pointed out that the enforcement of the requirement to chipseal Hanks Drive would be triggered by the request for a building permit. She speculated that since the subdivision was already developed, the improvement would not be required immediately. William Terry, 4042 Rochester, stated that he agreed with Don Wood's comments that the neighborhood does not want to chipseal Hanks Drive. Terry indicated that the neighbors understood that at some point in the future, Hanks Drive would have to be improved but would prefer to wait. Dierks moved to approve S-8824, a request submitted by Donald Wood for approval of a final plat for Petersen Second Subdivision subject to final approval of legal papers and subject to the inclusion in the Subdivider's Agreement of a provision which requires the improvement of Hanks Drive according to Level 2 of the design standards of the Fringe Area Policy Agreement. Cook seconded the motion. Clark stated that he did not think it was fair for City taxpayers to have to pay for the improvement of streets that were eventually annexed. However, he went on to point out that this existing subdivision is different from in entirely new subdivision concerning paving requirements, Clerk said that since the area will be annexed in the future, it does not seem fair to require chipseal improvements now and at some point in the near future, require further improvements. Clark concluded by saying that he was in favor of waiving the chipseal requirements. Scott stated that the urban design standards which are required are a minimum in this Casa and should be met. Scott continued and said he understands the plight of the residents who find them3elves in what could be considered an "illegal" subdivision, but either the urban design standsrdi must be met or he foots that the Planning and Zoning Commission should send a recommendation of denial of the subdivision to City Council. Terry Interieetcd that by objucted to the inference that tither he or his neighbors haa participated in anything illegal. Scott responded that he did not mean to suggest that any of thein had willfully been a party to any illegal action. Dierks stated Oil i9Foed with Chairperson Stott that, at a minimum, chipseal improvements be required before any building permits are issued in the subdivision, Cook stated that he was concerned about allowing suMlivlalaiit that have substandard &treats when the potential for surfact, ile"rt tion stated and that tsgreed ith Scott, vote or the Works and took, The eotloa ciPPi:4 4-4, 1711 Planning & Zoning Commission December 1, 1988 Page 4 S-8829. Public discussion of a requested submitted by Thomas Wegman for consideration of a preliminary plat for Prairie View Estates, Part 3, a 56.21 acre, 39 -lot residential subdivision located north of I-80 and east of Prairie du Chien Road (45 -day limitation period: December 1, 1988). Franklin noted that there has been received a waiver of the 45 -day limitation period to January 19, 1989. Cook moved to defer item S-8829 to the meeting of January 19, IS89. Dierks seconded the motion. The motion carried 5-0. S-8830. Public discussion of a request submitted by Frantz Construc- tion Company to rezone a 60,177 square foot parcel south of Montclair Apartments on First Avenue from RS -5 to PDN -5 and approval of a preliminary PDH plan for Princeton on First condominiums (45 -day limitation period: December 12, 1988). Franklin reviewed the rezoning and public hearing process for the benefit of the neighborhood representatives present at the formal meeting. Franklin continued and reviewed the staff report dated November 17, 1988. Dierks asked whether the units would be rentals or purchased. Franklin stated that the units would be purchased and would sell for approximately $100,000. Charles Heyn, 7 Heather Circle, stated that on October 20 a notice was sent out by the developer that was misleading in regard to whether the itam was a rezoning. Heyn Indicated that he thought renotification was appropriate. Heyn stated that the proposed use was not in keeping with the existing single-family homes in the area and that two homes located on the property would be more appropriate, Heyn continued and pointed out that future condo owners could rent out their units. Heyn concluded by sayinp that he was not In agreement with sonte of the aspects of the building's design nor the landscaping of the site. George Nagle, 7 Heather Court, stated he was opposed to the rezoning and was concerned about the future development of the site. Nagqle also mentioned thoo misleading nature of the letter received from the developer and did not fail the developer could be trusted. Tanya torkovic, 2315 Princeton Road, stated that she was also concerned about the developer's letter, torkovic continued and sold that she was not in ogreanwiht with allowing multi family units In a stn9104ntly n0 uhborhood az tho aa: conevrrvd about tncrCAW1 traffic and the safety of children walking to school In the area, Caryl 0upo. k Heather Circle, stated ha not alao opposed for the ►nsont previously stated by other speokert and In addition felt that the area is currently very attractive and Thal the proposed building does not uphold this pattern. 1 lei Planning a Zoning Commission December 1, 1988 Page 5 Lawrence Hill , 6 Heather Circle, stated he was opposed for the already -mentioned reasons and wished to add his support for those opposing this rezoning. Bill Frantz, developer, stated that the reason for the condominium approach is that there is a demand from people who do not want to be concerned with lawn care and other maintenance duties associated with traditional single-family housing. He stated that there are association regulations concerning the rental of condo units. Marcie Roggow, 321 McLean Street, stated that she was the person who wrote the letter informing the residents of the rezoning and that at the time she wrote the letter she was under the impression that there was enough square feet for eight units and that no zoning change would be needed. Roggow noted that at the neighborhood meeting the mistake was noticed and apologized for. Roggow continued and reviewed the pertinent details of the proposed development including the relevant lot size regulations, integration with existing neighborhoods, traffic flows, market demands for condos and condominium association regulations concerning rental units. Roggow noted that she hand delivered the notices of the project and did not Intend in any manner to deceive area residents. Roggow noted that the association rules do not allow renting of units; however, at some point, the association members could vote to change that regulation. Roggow concluded by saying that a change in the condo regulations is unlikely because considering the investment value, the rents charged for those units in question would be prohibitive. Patricia Peyton, 2212 California Avenue, stated that she was interested in owning a condo because of the convenience associated with them. Peyton indicated that she does not feel that traffic will be a problem and aesthetically the buildings were very pleasing. Charles Hayn stated he agreed that there may be a demand for condos but they ihould be located where the Comprehensive Plan indicates multi family dwellings. Heyn to"ttusied by saying that the condominium association rules have not been shown to the neighbors to far and is fur as he knew were not binding;. Scott noted that the condominium Association agreement Is a private agreement and that the City hes "aver been involved in them. Cook asked the neighbors what concerns they had about potential remora. Neyn rapliea that he was concerned about the number of people living, in the units and the number of cors which woule :roate more traffic. Clark ♦ak+d Mr. lioyn If he would purchase a home fronting on first Avenue. Neyn replied no becauaa el the traffic atpect of the site. Clark etete•+ that there mey of e" taav of marks ability of aF,06; hetir homes fronting on Firit Avenue involved with this Ittue. Franklin noted that the grvit44t "umbar of unrelated individuals thai cautd lagally occupy ono of the uf�.iie could be 0"4 porseai, twos coaprleing is housekeeping unit and one roamer. %70000 Planning & Zoning Commission December 1, 1988 Page 6 Darrel Courtney, 1 Princeton Court, stated that the letter was in error but did not feel that it was done in malice. Courtney continued and said there does not necessarily have to be a transition in this area as there are other areas in Iowa City without transition zones. Courtney continued and stated he was concerned about the notification procedure in regard to it not being adequate in this case. Courtney concluded by saying he does not have as much of a problem with one building and four units and has no problem with the design, but stated that a rezoning is not fair in this case as there are people who are still building homes in this area who anticipated RS -5, single family residential, for the area. Scott noted that people within 600 feet were sent a letter from Marcie Roggow while people within 200 feet received a letter from the City which said it was a rezoning. Bill Happel, 510 South Clinton, apologized if the letter the neighbors received was in error and noted that it was not done in malice. Happel indicated that he does take exception to the charge of not being trustworthy but apologized if there was any misunderstanding. Marian Hussey, 4 Heather Court, stated that she does not agree with the rezoning change for the reasons already mentioned. Hussey noted that when she and her husband checked the zoning of the vacant land, they found it was single family and now questioned why two single. family homes are not enough for development of this land. Scott suggested that a second letter be sent to the neighbors outlining the development as is currently proposed. Roggow stated that she would do so. Clark moved to defer item S•8830 to the meeting of December lb, 1988. Dierks seconded the motion. The motion carried 5-0. THEM BUSINESS: I. Manning and ZZoning Commission Information. None. Hebert moved to adjourn the swetteq. Cook seconded the motion. The motion carried 5.0. The meeting was adjourned at 9:41 p.m. Minutes submitted by Kyi• L. Kritz. Mlautas; approved by: aK nnafh`o�iprr, acre ary 1 7 ?D