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HomeMy WebLinkAbout1988-12-21 Bd Comm. minutesI MINUTES IOWA CITY HOUSING COMMISSION NOVEMBER 8, 1988 IOWA CITY PUBLIC LIBRARY - ROOM A MEMBERS PRESENT: Dawson, Coty, Hulse, Stadtlander, Williams, Parden (arrived 9:04 AM) MEMBERS ABSENT: Moore STAFF PRESENT: Seydel, Stroud, Nugent OTHERS PRESENT: None CHANGES/AMENDMENTS TO MINUTES OF PREVIOUS MEETING: None RECOMMENDATIONS TO COUNCIL: None MEETING TO ORDER: 9:02 AM MINUTES: Motion to approve the October 11, 1988, Minutes was made by Hulse, seconded by Coty, carried 5-0. COMMISSIONERS TRAINING OSKALOOSA: "Commissioners Training for Eastern Iowa" was held November 4, 1988 in Oakal oosa, Iowa. The Iowa City Housing Commission members that attended were Moore, Stadtlander, Hulse, and Williams. Seydel attended also. The consensus of Commissioners was that it was a benefit to them. Handouts at the meeting were offered to the other Commission members to review. HOUSING ASSISTANCE PLAN - Nugent Copies of the three-year Housing Assistance Plan (10-1-88 to 9-30-91) were distributed to the Housing Commission. Nugent stated that three additions/amendments to the Plan were needed: 1) Addition of Map of existing housing and targeted area to meet goals; 2) Change to Congregate Housing section; 3) Addition to Shared Housing section to add Accessory Apartments. Nugent explained information for Part I, Table 1 and II was obtained from the 1980 Census data. Part II was locally derived. Nugent stated that the total Rehab figure needed to be 115 and she would cheek. In addition, Nugent will check the City Coda book for definitions to clarify Part 1, B.l..of the Narrative: HAP. (Coty left at 9:42 AM) COORDINATOR'S REPORT - Seydel Public Housing October rents: $8765.00 Two unit vacancies In the process of being offered. November, 1988 Housing Assistance Payments: 469 Certificates - 1110,298.00 191 Vouchers - $53.919.00 Twenty-five applications submitted for approval, / rSs- n Page 2 Minutes Iowa City Housing Commission November 8, 1988 Seydel updated the Commission regarding the following: Pesticide case for Nida Cline was settled out of court. Possible fraud case for Scales would be referred back to the County Attorney from the Inspector General, no decision as yet. Final statements for the Johnson case are due 12-15-88. DISCUSSION: Commission members reviewed the letter to the City Manager regarding the Appeal Process and OK'd it for submission. Motion to approve was made by Parden, seconded by Hulse, carried 5-0. ADJOURNMENT: Motion to adjourn at 10:05 AM was made by Williams, seconded by Hulse, carried 5-0. Approved by: Benjamin J. Moore, Chairperson Iowa City Housing Commission /85S DRAFT MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION WEDNESDAY, NOVEMBER 16, 1988 - 5:15 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Justis, Hall, Patton, Detroit MEMBERS ABSENT: Stevens STAFF PRESENT: Shaffer, Cerretti, Melling, Gordon OTHERS PRESENT: Marjorie Hayden -Strait, Dewey McGuire, Bob Hardy, Chuck Scott RECOMMENDATIONS TO CITY COUNCIL: Moved by Detroit, seconded by Hall, to accept and recommend to Council the revised scope of work proposed by The Buske Group. Approved 4-0, Stevens absent. Moved by Hall, seconded by Detroit, to recommend that Council accept the budget as proposed with the addition of funds for travel and education and that the wages of the proposed part-time employee to assist Shaffer with the NPO organizational board should be more commensurate with the professional nature of the person desired for such a position. SUMMARY OF DISCUSSION ARD FORMA A TION TAkF1; The Commissioners discussed a revision of the cost estimate and scope of work proposed by The Buske Group. Detroit moved to accept the revised scowitheof StevenskPPabsent. Aosed bmemoewillkbeCsent to Council d. Seconded etailingHall aNe revised scope of work and costs. After much discussion, the Commission agreed on five initial Board members as the working NPO board. The Commission discussed the selection process, timeframe and publicity concerning the NPO Board of Directors. The BTC discussed screening and recommending NPO candidates to Council, for appointment by Council. The BTC agreed to Place a display ad in the Iowa City ErALL&IUM announcing the NPO initial Board opening; to put notices on all cable access channels possible; to distribute news releases; and to speak to citizens about the NPO organizational board. Detroit moved, seconded by Patton that the City (one BTC representative) and the cable company should each have one ex -officio member on the NPO board. Approved 4.0 with Stevens absent. elou tage ?fmtladireported increase basic rates InDecemberr. the addition fhe TNT channelon December 23, that the senior citizen discount for cable TV service has been approved. Shaffer submitted copies of the proposed cable TV budget to all Comeissionnrs, Moved by Hall, seconded by Detroit, to r4cvmmend That Council accept the budget ai prop9sed with the addition of funds for education and travel and that the wages of the part-time person to 411ist Shaffer with the NPO organizational b4aed should be more commensurate with the professional nature of the person desired for such a position, lfsd MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION NOVEMBER 16, 1988 PAGE 2 Shaffer reported several complaints all in reference to Heritage rate increases. He also announced the addition of two part-time temporary staff people to assist in taping City Council meetings. Hess announced the ordering of one-half inch VHS production equipment to be added to the CPC along with the increased CableVision casting hours. MEETING CALLED TO ORDER.. _. The meeting was called to order at 5:25 p.m. APPROVAL OF BTC MINUTES: Moved by Hall, seconded by Detroit, to approve the October 20, 1988, BTC meeting minutes. Unanimously approved, 4-0, with Stevens absent. ANNOUNCEMENTS OF COMMISSIONERS: 3 None. PUBLIC ANNOUNCEMENT: Strait reported that 80 surveys had been sent to special needs oriented organizations. At this time approximately ten responses have been received with six strong replies. Strait also reported on important contacts and what she had obtained at the University and other organizations. NPO DISCUSSION: A. The Buske group proposal (revised scope of work and cost estimate). The Commission discussed a revision of cost estimates and scope of work presented by The Buske Group. Detroit moved to accept the proposed revised scope of work done by The Buske Group. Seconded by Hall, unanimously approved 4-0, with Stevens absent. Hellin g suggested to the Commission that they approach the City Council with a detailed memo along with a timeline, B. Proposed Board work plan timelines, especially November and December. Justis felt that a board of directors should be chosen by the December meeting and also a board size needs to be decided upon. C. Discussion concerning size of initial NPO Board of Directors and suggested/possible initial NPO Board members, Detroit pro pp City, osed that the Initial Board consist of three members with this posslbillty of non-voting staff members either from Heritage or the Cit y of Iowa Patton suggested the Initial Board consist of five tb seven memb.rs, Hall suggested six members for the Initial Board, Justis felt the initial Board should consist of five to seven working members from existing NPOs along with non-voting staff members to aid in decision making, OCL 0t7 MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION NOVEMBER 16, 1988 PAGE 3 Detroit moved, seconded by Patton, that the NPO organizational board be composed of five members, plus two ex -officio members, one each from the City (a BTC representative) and the cable company. Approved 4-0, with Stevens absent. Justis continued by laying out a memo sent by Shaffer concerning the NPO Board of Directors. Justis felt the next step in creating the initial board is to publicly advertise the NPO Board of Directors positions in the newspaper. He felt it would be helpful to have these applications back by the next BTC meeting in December. The Commission agreed to place a display ad announcing the NPO initial board opening in the Iowa City Press -Citizen along with a mailing to the organizations previously expressing interest in being t on the NPO Board. Justis also queried whether the Council would like to become more involved, either by appointment or endorsing an initial board of directors. Helling added that he felt that a person interested in applying for a position on the NPO Board would appreciate information on the Board size. This would help them determine an estimated time commitment. Discussion followed by the Commissioners on the selection process. Justis laid out, as written in the memo from Shaffer, certain items that needed to be considered in selecting Board applicants. One needs to look at targeted organizations suited for the job, skills that may be available in relationship to the CPC, and also need to consider different segments of the community along with a gender and racial balance. Strait suggested making a video to inform the community on the NPO management transfer process proposed by The Buske Group. HERITAGE REPORT; Blough informed the BTC that he received final approval for the senior citizen discount on cable services. He also commented that TNT will be airing on December 23rd and will replace Cable Value Network. Blough stated that Heritage CableVision will increase basic cable rates by $2 and the Disney channel rate will go up $I to $9.95. He informed the Commission that the other channels will remain at the same cost. Heritage also mailed a memo to their subscribers explaining what Heritage Cable does and also their involvement In the community, stating they conservatively put $1.4 million back into the area, Biough reported that Heritage CableVision will be Involved In cable line repairs during the night over the next month. The reason for these later hours is for less inconvenience to their subscriber,: Blough responded to the query made b the BTC in reference to allotting Heritage staff time to 0listing with the NPO process, He gave his full support and approval in the OTC efforts and gave approval for staff hours to assist in this management transfer, and stated that all equipment would be turned over to the new non-profit entity in good working order. /BSL MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION NOVEMBER 16, 1988 PAGE 4 CABLE TV BUDGET DISCUSSION AND RECOMMENDATIONS: Each Commissioner received a copy of the proposed cable TV budget. The Commission expressed support of the budget submitted by Shaffer, which was reviewed by the Budget Subcommittee composed of Patton and Stevens. Shaffer discussed the budget in some detail for the Commission. Detroit :brought up concerns for the wages of the proposed part-time employee that would assist Shaffer in NPO management transfer -related responsibilities. Since this person could be working fairly closely with the NPO board, it is important enough to be paid to this employee to ensure that professional talent be hired. Hall noted that a relatively small amount was being spent for travel expenses to further staff education. He noted the importance of and need for such funding, especially in view of the change and development in cable television. Hall moved to accept the cable TV budget with concerns of the wages for the part-time employee to assist with the NPO and also concern with the lack of dollars being spent toward updating staff knowledge by travel expenses. Seconded by Detroit, approved 4-0, with Stevens absent. BTC REPORT: Shaffer reported several complaints this month, all in reference to cost of rates for CabieVision. Channel 29 has recently hired two temporary staff members to assist in taping City Council meetings. Channel 29 was also involved in taping the election returns. CPC QUARTERLY REPORT: Hess proposed changing to a monthly report as opposed to quarterly. The Commission agreed. Hess mentioned the increase of cablecasting hours due to the addition of more equipment. He announced the CPC will be acquiring half-inch production equipment including camcorders and a VHS editing system. Detroit congratulated Hess on the addition of half-inch VHS equipment in response to connunity producer's requests. The other Commissioners added their congratulations as well. /01*.Si: MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION NOVEMBER 16, 1988 PAGE 5 ADJOURNMENT: Detroit moved to adjourn, seconded by Patton, unanimously approved. The meeting adjourned at 7:30 p.m. Respectfully submitted, Dr ffer Broadband Tel ecommn cations Specialist sp/PC-3 0 J� MINUTES FORMAL MEETING PLANNING & ZONING COMMISSION DECEMBER 15, 1988 - 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Clark, Cook, Dierks, Hebert, Scott, Wallace MEMBERS ABSENT: Cooper STAFF PRESENT: Beagle, Moen, Timmins, Kritz CALL TO ORDER: Chairperson Scott called the meeting to order at 7:39 p,m. RECOMMENDATIONS TO COUNCIL: 1. Recommend approval of Z-8812, an application submitted by S&M Partners to rezone property located at 1476 First Avenue from I-1, General Industrial, to CC -2, Community Commercial. 2. Recommend approval of 5-8422 subject to submission of a statement of development intent for a request submitted by Ken Ranshaw for preliminary and final large scale non-residential development plan approval for a 1.31 acre parcel. 3. Recommend approval of 5-8833, an application submitted by Furman & Company Builders for preliminary and final large scale residential development (LSRD) plan approval to permit construction of a 56 -unit high rise multi -family residential dwelling on an 18,084 square foot site located at 630 South Capitol Street, subject to Council approval of an electrical transformer proposed within the Capitol Street right-of-way, subject to installation of the lowest profile trans- former available, and subject to screening the transformer. 4. Recommend to the City Council that the City of Iowa City become a party to resolution of a private sewer problem affecting the Svoboda, Burke and Donohoe properties in regard to this sewer's location, easement end potential relocation or reconstruction. S. Recommend approval of a City -initiated application to vacate an unimproved portion of the First Avenue right-of-way between J Street and the Iowa Interstate Railway, to vacate a 360 -foot unimproved Way between First and Second avanuea, and to vacate a 175 -foot unimproved alley that borders the northern right-of-way line of the Iowa Interstate Railway west of First Avenue. { 1 ► X11 1 it Y le 11 1 ,Ila Thert was 86 public discussion. lcfV Planning 8 Zoning Commission December 15, 1988 Page 2 CONSIDERAI N OF THE DECEMBER 1, 1988, MINUTES: Cook moved to approve the minutes of December 1, 1988, as amended. Dierks seconded the motion. The motion was carried 5-o-1, with Wallace abstain- ing due to absence at the December 1 meeting. Scott noted that a letter had been received from Bill Frantz addressed to Karin Franklin, Senior Planner, notifying the City that he is withdrawing his application for the proposed development on First Avenue south of the Montclair Apartments due to the development cost associated with its construction. Scott noted that the letter was received December 15, 1988, and that item S-8830 is, therefore, withdrawn. 1 , Y 1. Z-8812. Public discussion of an application submitted by SSM Partners to rezone property located at 1476 First Avenue, immediately east of Eastdale Mall, from 1-1, General Industrial, to CC -2, Community Commercial. (45 -day limitation period: December 22, 1988.) Moen noted that there was no new information concerning this item. Clark moved to approve item Z-8812. Hebert seconded the notion. The motion carried 6.0. W111019dNXIMIUAR 2. S-8422• Public discussion of a requested submitted by Ken Renshaw for preliminary and final large scale non-residential development plan approval of a 1.31 acre parcel located south of Highway I West and the R -Plaza development located at 463 Highway 1 West, Beagle reviewed a memorandum dated December 8, 1988, Clark moved to approve item S-8422 subject to the developer supplying a statement of intent. Cook seconded the motion. The motion carried 6.0. 3. J.=. Public discussion of an application submitted by Furman 6 Company Builders for preliminary and final large scale residential development((LSRD) plan approval to permit construction of a 56 -unit htyh rise multi•famlly residential dwelling on an 18,084 square foot site located at 630 South capitol Street. (45 -day limitation period: January 9, 1989,) Moen reviewed the staff report dated December IS, 1944. Walloci aak3d what would be the occupancy of the high rise develop- ment. Moen replied that each unit could house a family and three - roomers, No are than five unrelated parsons could o€cupy each snit. Wallace asked how many parking spacis were provided. Moen replied that s6 spices were required but that the development, as proposed, 1147 Planning a Zoning Commission December 15, 1988 Page 3 would provide 59 spaces. Wallace asked whether any units would be without windows. Moen replied no; each unit would have a deck recessed five feet from the outside wall. Mike Furman, developer, indicated that each unit would be provided with three windows. Larry Svoboda, Route 116, Iowa City, Iowa, stated that he has a development and property east of the proposed high rise development and is concerned about the proposed development's effect on the private sewer that connects his property and two adjacent properties to the sewer line at South Capitol. Svoboda continued and said that the proposed development would obstruct access to this private sewer and wants to go on record stating that there needs to be an easement provided to ensure access to the private sewer line. Svoboda suggested that the developer pick up the cost of moving the existing sewer in order to maintain Svoboda's connection with the sewer on South Capitol. Timmins indicated that Mr. Svoboda may have prescrip- tive rights on the land which provides access to the private sewer and suggested that Mr. Svoboda contact the railroad for additional easement or petition the City of Iowa City to extend the sewer line on South Clinton to the three property owners currently being served by the private sewer. Svoboda replied that the railroad right-of-way is too steep to provide access to the private sewer. Clark suggested that the sewer could be relocated at minimum cost at the time when the proposed high rise development has the foundation excavated. Furman replied that he would be in agreement .r allow the relocation of the private sewer line when they excavated for the high rise. Svoboda replied that the problem sf access once the building is constructed is still not addressed by the above discussion. Timmins suggested that a cast iron sewer line be used and that Public Works as well as the City's building officials be appraised of the work and assist in it being completed in a proper manner. Furman stated that he felt it would not be a problem once the high rise building was constructed since the private sewer in question recently required fixing and the equipment brought in to excavate did not ehema on his property. Wallace asked Furman if he Intended to have covenants restricting the number of occupants in each unit. Furman replied that they did not intend to have covenants associated with the high rise unit as Otir market research indicates that the typical apartment renter will be two students, one for each bedroom. Wallace asked what the timeframe was for construction and renting of the units. Furman replied that construction would begin in February and be available for uccupinry in August. Scott directed a question toward City Attorney Timmins concerning whether the City should provide sewer service to the three properties currently served by the private sewer, Timmins replied thit yii. thi City should see Chit thoii ppvapi7ty oweari iri ppovidid tanitary sewer service but the question is how this would be funded. Thmelns continued and sold that there ere alternatives and suggested that Pybtic Works look into It Ing that it may require acquiring an easemant. I,f57 Planning a Zoning Commission December 15, 1988 Page 4 Scott asked whether the LSRD could be voted on subject to resolving the issue of the private sewer. Timmins replied that, since the Mprivate sewer r. Furmanshouprobably tht should not odoes tlie in Mr F be held ott saskedewhetheraa separate motion recommending to the City Council that the issue be looked into in terms of the feasibility of providing assistance in withresothe l9this situation was recommendation to City Counciltas it is s is imp or anttoagreement provide utilities to the RM -145 to encourage development of this zone. Clark roved to approve S-8833 subject to Council approval of placing j the transformer in the public right-of-way, subject to installation of the lowest profile transformer available, and subject to use of screening for a transformer. Cook seconded the motion. Wallace stated that she was concerned about the density of people living within the units and is concerned about the proper maintenance of the interior and exterior high rise a building. Wallace continuedf and said that the pshe dfeels there isaatlack of parking as only 59 spaces are provided while over 200 people could occupy this development. Wallace also noted that she was concerned about existing housing being removed to make way for this development and that it sends a bad signal to local homeowners. Wallace stated she is also concerned about the zero lot line provision of the RM -145 as well as the intent of the RM -145 zone overall. Wallace concluded by saying that she did not feel there was an adequate amount of time for review of this development and will vote against it. The notion carried 4-2, with Wallace and Dierks voting nay. Dierks moved to recommend to the City Council that the City become a party to the resolution of the private sewer problem for the Svoboda, Burke and Donohoe properties in teres of the seteerls location, easement and potential relocation or reconstruction. Cook seconded the motion. Cook stated that the City has a responsibility to work out this sewer pproblem. Dierks stated that she feels that the location of the sewer lIn* should be established before development of the site occurs and for that reason :he voted against this proposal, Clark stated that he feels that a definite time should be placed on the recommendation to City Council because the sewer problem affects the market value of the buildings owned by the three property owners turrently being served by the private sewer. The notion carried 6-0. i•y.8808, Public discussion of a City-initlit•9 eppliEatton to vacate an unimpPov:d poriitTn of the first Avenue rlVht-of•way between J Street and the low& interstate Railway, to vacate a 340 -foot unimproved 111ey hgtragn first and 3ocond avanuai, and to vacate a 179•foot unemprO� Iitay that borders the northern right-of-way line Of the Iowa lnterstste Railway West of first Avenue. /8sy Planning b Zoning Commission December 15, 1988 Page 5 Kritz reviewed the staff report dated November 28, 1988. Clark asked whether the City would place any kind of restrictions on the development of those lots. Kritz replied that yes, the City would place design guidelines on homes built on the City owned lots. Dave Goss, 1322 Second Avenue, stated that he was concerned about the offer to abutting property owners fronting Second Avenue to purchase the portion of the westerly ten foot alley right-of-way. Goss stated he was concerned about how the situation would be handled if not all of the four property owners wished to purchase their respective sections. Goss concluded by saying he was also concerned about maintenance of the private access drive in terms of snow removal. Wallace moved to approve V-8808, an application to vacate an unimproved portion of the forser First Avenue right-of-way, an unimproved alley between First and Second avenues, and a 175 -foot unimproved alley that borders the northern right-of-way line of the Iowa Interstate Railway west of First Avenue. Cook seconded the motion. Hebert asked about the price of each section of alleyway to be offered to the property owners. Kritz stated that, while a price has not been established, it would not be a significant amount given the limited usefulness of the property in question. Clark stated he has reservations about the City being involved in the housing market, especially when there are strings attached. Clark continued and said he was also concerned about a single-family home near a railway as well as the safety of children, considering the property's proximity to the railway and busy First Avenue. Clark concluded by saying he was concerned about the property value being maintained for homes built near the rail line. Wallace stated that she did not think that the discussion about the ultimate development of this parcel was germane to this vacation Item. Cook stated that he agreed with Clark about the appropriate- ness of single-family homes in this area as the area may be more suitable for multi -family. Cook continued and said that he disagrees with Clark regarding whether the city should be involved with an issue such as affordable housing, Clark stated that his point was that he could not agree with the development of homes by the City with restrictions attached. Scott stated that he felt that discus- sions directed it the ultimate development of this parcel were appropri.4ts at this time slnte, when and If this parcel Is sub- divided, the Commission will be duty bound to recommend approval of the subdivision if it complies with the subdivision regulations. The motion was carried 6.1, Clerk voting nay. RilfdTl�iCf>l�;B Planning and Zoning Commission Information, There was none. 1857 Planning 8 Zoning Commission December 15, 1988 Page 6 Cook roved to adjourn the meeting. Wallace seconded the notion. The motion carried 6-0. The meeting was adjourned at 8:55 p.m. Minutes submitted by Kyle L. Kritz. Minutes approved by: Kenneth Cooper, Secretary I /Al 9