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HomeMy WebLinkAbout1987-01-27 Bd Comm. minutesX4(1) MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES DECEMBER 18, 1986 - 4:00 PM ADMINISTRATIVE CONFERENCE ROOM MEMBERS PRESENT: Buchanan, Cavitt, Cox, Drum, Grimes, Lyman, Gelman, Sunny, Willis MEMBERS ABSENT: None STAFF PRESENT: Eggers, Jehle, Craig, Penick, Spaziani, Forsythe CALL TO ORDER: Board President Riley Grimes called the meeting to order at 4:05 PM. APPROVAL OF MINUTES: The minutes of the regular board meeting of November 20, 1986, were ap- proved with the following correction: "The minutes of the regular meeting of October 23, 1986..." Willis/Drum FINANCIAL REPORTS: The November disbursements were approved. Cavitt/Buchanan DIRECTOR'S REPORT 1. Eggers described the staff's recent review of the Library's policy enforcement. Based on a client -centered philosophy, employees are being urged to maintain a flexible stance toward policy enforcement using policy statements as guidelines to meet and satisfy the unique needs of particular library users. 2. The FY86 statistics of the East Central Regional Library were re- viewed. Eggers pointed out the variety of sizes and levels of sup- port for the 62 public libraries in this ten county area. It was noted that several libraries had a higher per capita expenditure than Iowa City although Iowa City is in the top 10% of the ECR libraries. The report also showed that the majority of the residents without access to public library service in the ECR region live in Johnson County. University Heights with no service, Lone Tree with a small women's club library and North Liberty with a public library opening this month were the only cities over 1,000 in the ten county area without a well-established library service. 3. The Library's 1986 income from the Myron Walker Trust was up nearly 50% from a year ago - $7,194 vs. $4,668. 49 Wi of PRECEDING. DOCUMENT MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES DECEMBER 18, 1986 - 4:00 PM ADMINISTRATIVE CONFERENCE ROOM MEMBERS PRESENT: Buchanan, Cavitt, Cox, Drum, Grimes, Lyman, Gelman, Sumny, Willis MEMBERS ABSENT: None i !' STAFF PRESENT: Eggers, Jeh1e, Craig, Penick, Spaziani, Forsythe it CALL TO ORDER: Board President Riley Grimes called the meeting to order at 4:05 PM. j APPROVAL OF MINUTES: The minutes of the regular board meeting of November 20, 1986, were ap- proved with the following correction: "The minutes of the regular meeting of October 23, 1986..." Willis/Drum I FINANCIAL REPORTS: The November disbursements were approved. Cavitt/Buchanan DIRECTOR'S REPORT 1. Eggers described the staff's recent review of the Library's policy enforcement. Based on a client -centered philosophy, employees are beinle cement using policy statements as guideed to maintain a lines tinestoctoward meetand satisfyetthe runique needs of particular library users. 2. The FY86stitvarietylofesizeslandiblevelswof sup- re - viewed. Eggers pointed out the port for the 62 public libraries in this ten county area. It was noted that several libraries had a higher per capita expenditure than Iowa City although Iowa City is in the top 10% of the ECR libraries. The report also showed that the majority of the residents without access to public library service in the ECR region live in Johnson County. University Heights with no service, Lone Tree with a small women's club library and North Liberty with a public library opening this month were the only cities over 1,000 in the ten county area without a well-established library service. i 3. The Library's ago i $7,194 income fr h4,6 m tMyron Walker Trust was up nearly 50% from r 49 Board of Library Trustees December 18, 1986 Page 2 4• The Foundation hopes to be able to certify with the National Endow- ment for the Humanities for the first $42,000 from the Challenge Grant in January or February. The grant award received good coverage in the local print media and this has helped to increase contri- butions. 5, Councilor Baker requested copies of the letters exchanged between Mary Neuhauser and President Grimes concerning fees for video cas- settes at the library, i PRESIDENT'S ' 1, Grimes informed the Board about the recent City Attorney's opinion concerning the Library Board and the cable TV community access cen- this ter, Timmins questions whether the Board has a specific Power for activity only bechanged by referendum t oq subcommittee ry Grimes PBoardoDwers can rum and Gelman - has been reviewing the potential impact of this decision on general library services and Gelman has been discussing With Timmins, n g the issue 2. Grimes spent some time last week with the Librarian of Congress Daniel Boorstin. They discussed the importance of libraOf involved with changing informationries beim a the national recognition that theIowatechnologies oLibrary has Grimes described its efforts in this area as well as the continuing difficulty of some local officials to accept the library's need for these newer formats. 3• As part of his parting message as Board President, Grimes reminded p the Library Board that the additional staff needed b the restoration of library hours should only be a short h the ar rtterm goal. As a long-term goal the Board must continue to services full which employ all technologies and m thods enecessalibrary access s the information and and required by the library's active users. PLANNING TO PLAN COMMITTEE: This committee (Grimes, Gelman, Willis) met December q, ` the new Board President to become a member of the Committee. They next meet at noon on January 8 to review the Library's mission statementwould s operating principles and roles (functions) Their goal is to identify issues and produce a charge for the Planning Committee to work on next fali after the staff has spent the intervening months gathering data and background information on the issues identified, i i f Board of Library Trustees December 18, 1986 Page 3 FRIENDS MEMBERSHIP DRIVE: This group has planned an extensive membership drive during February. Letters will go out to over 5,000 of the library's most active card- holders. In addition potential members will be phoned and FRIENDS volun- teers will staff a table in the lobby in order to sign up new members. The goal is to recruit 250 new members during February. FOUNDATION: Over 10,000 letters were mailed in early December to card holders, busi- i nesses and potential larger contributors. All mailings mentioned the NEM grant and the need to raise the appropriate match matching funds. Returns during the first two weeks following these mailings have been very encour- aging. t ELECTION OF BOARD PRESIDENT TO REPLACE LARRY GRIMES- Buchanan I Willis for evice-president a It was movedobyiSurmy andrsec ndedpbysCavitt j to accept the reconnendations. Unanimous. I FY88 BUDGET Eggers reported that the FY88 proposed budget will be available from the IF4i City Manager's office by January 9. The budget hearing is scheduled for Mondapresent thenutsand bolts9of thelis proposed reportedthat to Chamber members at will r AM Tuesday, January 13. It was decided that the Board would meet to review for the budget hearing on Wednesday, January 14, at 4 PM. ANNOUNCEMENTS FROM BOARD MEMBERS: (' Sunny asked questions about library getting a library card, about o policy on identification required for reductions in March and confirmedothatl staffernative members willabe ots be rkkinfr guat the his ideaarfornaF lidbrary hen the display lonrarislasers cassone method ofs making ithe seecommunity rs. Craig varietyre aware of the suggested t be mbinewitof hrnewnlaser Potential and igcombinedtechnology now in use at the library: CD-ROM players and discs used to store and retrieve a y variety of library and other information data bases. p ADJOURNMENT: EI The meeting was adjourned at 5:40 PM. r, I9 MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES SPECIAL MEETING WEDNESDAY, JANUARY 14, 1987 - 4:00 PM ADMINISTRATIVE CONFERENCE ROOM MEMBERS PRESENT: Cox, Drum, Gelman, Summy, Willis MEMBERS ABSENT: Buchanan, Cavitt, Grimes, Lyman STAFF PRESENT: Eggers, Craig, Jehle President Drum called the Special Meeting to order at 4:25 PM. Eggers reported two upcoming dates pertinent to the FY88 preliminary City budget. The work session for the City Manager and the Council will be held on Monday evening, January 19th at the Highlander Supper Club. The meeting with Boards and Commissions has been set for Monday, January 26th but the time is not firm yet for the Library Board's presentation. A proposal to take 10% from the Library's proposed FY88 supplies and charges budget ($20,000), use it to fund one new position and not reduce hours for the next two years was reviewed by the Board. Eggers prepared the proposal at the request of Trustee Tom Sunny. After some discussion, the Board concluded they did not wish to consider the proposal because they felt that similar options were considered last spring before their decisions regarding staffing requests and hours cuts were made. Drum summarized the presentation the City Manager made to a committee of the Chamber of Commerce on January 13 and also his written budget message. He was enthusiastic about the Manager's approach and felt the Board should relay their support for his ideas to the Council. Drum noted that it has long been the Board's position that the library and other city services cannot be properly supported under the current level of taxing. Now the Board should welcome the chance to cooperate with any Council attempt to build a long term plan for Iowa City. He said he hoped the Board would endorse the ideas of a Citizens Committee as proposed by the Manager. There was further discussion about what message to take to the Council at the budget hearing. In addition to support for the Manager's ideas, it was generally agreed that the Board should again review their long deci- sion process about library staffing requests and the reduction of hours. They should point out that the inability of the City to supply additional library personnel is unfortunate but not unexpected and that reducing library hours is far better than the alternatives. The Board considers it an appropriate temporary solution for the problems the library faces but will continue to seek long-term solutions, and they hope to do it with the Council's cooperation. 49 al 2 Finally, Board members proposed r Posed hours cut 9 With exchanged views on ta�tCounti)'s reactions to the proposed by meetin Although the prised individuals had attempted to keep the Council were not availablet by the final some members on Some said Council 70n to cut the Council were way the Board handled members hours if more resources was spmply a substant-Ve announcement of disliked the should provide disagreement their decisions• Process, the tant to send and how they should about what others said it and inform more time with individual delivered, services the library tions. then members to discuss it was imPor- about the Board's adopted Principles for their concerns The meeting library opera - g adjourned at 5:25 PM, G? i' eF (G5 i Y l' li 4' v A r� 2 Finally, Board members proposed r Posed hours cut 9 With exchanged views on ta�tCounti)'s reactions to the proposed by meetin Although the prised individuals had attempted to keep the Council were not availablet by the final some members on Some said Council 70n to cut the Council were way the Board handled members hours if more resources was spmply a substant-Ve announcement of disliked the should provide disagreement their decisions• Process, the tant to send and how they should about what others said it and inform more time with individual delivered, services the library tions. then members to discuss it was imPor- about the Board's adopted Principles for their concerns The meeting library opera - g adjourned at 5:25 PM, G? MINUTES L%. ._........5 FORMAL MEETING PLANNING 8 ZONING COMMISSION THURSDAY, DECEMBER 18, 1986 - 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Cooper, Dierks, Jordan, Horowitz, Perry, Scott, Wallace MEMBERS ABSENT: None STAFF PRESENT: Beagle, Boyle, Manning RECOMMENDATION TO CITY COUNCIL: 1. Recommend approval of the North Side Residential Historic District, Area 2, as recommended by the Historic Preservation Commission, including additions of the Planning and Zoning Commission. 2. Recommend approval of an application submitted by Iowa -Illinois Gas 8 Electric Company of a preliminary Large Scale Non -Residential Development Plan of a 20.98 acre tract located at 1630 Lower Muscatine Road. REOUEST TO THE CITY MANAGER FOR STAFF ASSISTANCE: None. CALL TO ORDER: Chairperson Scott called the meeting to order at 7:35 p.m. PUBLIC DISCUSSION: None. ZONING ITEMS: 1. Public discussion of the recommendation submitted by the Historic Preser- vation Commission to designate the' North Side Residential Area a local historic district. Beagle noted the two memoranda enclosed in the December 18, 1986, Staff Report sent to the Commission. In a memo addressed to the Commission from the Historic Preservation Commission, the Historic Preservation Commission endorsed the Planning and Zoning Commission's addition of the two square block area east of Gilbert Street and south of Church Street, and also the inclusion of two structures in the southwest quadrant of the intersection of Davenport and Dubuque Streets. A second memorandum from Beagle to the Commission clarified the amount of time the Iowa State Office of Historic Preservation would require to review the revised North Side district. Mr. Jim Jacobsen, National Register Coordinator, felt his office should be able to respond within two to three weeks from the date received. If this is the case, the item could be set on the City Coun- cil's agenda for January 13, 1987, in order to set a public hearing for January 27, 1987. Planning 8 Zoning Commission December 18, 1986 Page 2 At the December 4, 1986, formal meeting of the Commission that there hadn't been adequate explanation regarding the tanoted Zoning Commission additions to the proposed North Side residential his- toric district, areas one and two. For the record,Planning and was the north the Commission o Johnson Street would leave an island withinthe district. feeling of neglecting to include the property at the end of properties on Dubuque and Davenport Streets, as well as beim The two begprotected. are located at the entryway to the City and this should 9 cis shout - In explaining the procedures for the evening, Scott noted that there was considerable discussion regarding Block 75. He clarified that the Com- mission Commissionls original with r port,2andsincludeethenthe two square block area east Of Gilbert and the two homes on Davenport and Dubuque' Streets. Amo vatic Historic Preservation Commission's arguments for inclusion of the two square block area were fears that, if excluded Among the concentrated in this area which is located between dthe lNorth t side larea previouslyroved and Sidethe Commercialdhistoricw area camelbeforre theePlan- asnwelland so the North Sidession .Residential historicvoted area,to defer that item, res 412 As Fairchild Area 2 Of he Scott wasdinformed byalegallstaffdthat he could 419 E. As an owner of vote on the North Side issue without a conflict of interest, partner in Public Discussion: Pat Eckhardt 514 Eckha�sented N.Linn, then CommissionIaCity. the Representing gof the theorth Side, demonstrating support of the proposed North Side. She noted that of 343 names, 104 represent owner occupied residents. Of the 104, some own amore than one property. Eckhardt calculated that 36 people spoke at the last meeting or sent letters;"of this only 2 people expressed opposition. Perry asked ifPeopl that te outside the area were canvassed. Eckhardt replied he names include only people within the area. Iva Hilleman, 411 5. Summit, Iowa City. In reviewing the petitions sup- port ng the historic district designation, Hilleman noted that the count included husband and wife. She also counted closer to 50 signatures on the list which are owner occupied signatures. With 177 lots in the lots in proposed Area 2, of the individuals represented on the petition, more own district thefar' (coming ttoonfarns south Church Street). Hilleman elt the where can the As the town and niversityfexpand, foot cots. y go? With the lots that far south, they are looking at 40 The problem of economics arises. When older residents in the area want to sell, they may find that less money could be expected for a clarifieproperty and furtsheher restrictions could only worsen this. Hilleman Street and towner of property not against historic districts, living on Summit She explained that she does t bund. Linn and the Woodlawn Apartments. Commission is moving the boundaries to cut two propertieshe lanOutgofna block, 70 Planning 8 Zoning Commission December 18, 1986 Page 3 She feels this is discriminatory. Earnestly recommending that the com- mission take the two homes out of the proposal, she also suggested that the southern line of the district be moved north one or two blocks, hurch Iowa Gertrude i aEeantages41and disadvantages of yhavingletne ahistoric adistrict marking. Horowitz delineated the following: Reasons for historic district designation: 1. Protects the appearance of the neighborhood, 2. Protects the value of properties in the neighborhood, 3. Promotes designs of buildings compatible with the neighborhood which will protect this neighborhood. 4. Protects the area from invasion of new buildings which aesthetically intrude upon the area, although they meet all city codes. Reasons a ainst historic district designation: 1, Another layer of paper work and red tape, 2. Prohibits demolitions without review by the Historic Preservation Commission, 4: Decreased e e� Bede erecrease in thefe. reedomto do what you want with your own property. Horowitz interjected that the Historic Preservation Commission Chairper- son homewould whileargue keepinghetlast withinethenoting contexthof ane historicaneighborhood. Scott noted that the Historic Preservation Commission does not review the use of shingles, painting, siding, or combination windows. Only those projects requiring a regulated permit such as a building or demolition permit are reviewed by the Historic Preservation Commission. le that if the required;inother words, sites ouldinotabertargetedato be brought up to a certain standard. Lowell Brandt, 824 N. Gilbert, Iowa City. As a resident of the area that was approved at the last meeting, Brandt stated his support for inclusion of the entire area as an historic district. change in zoning. He interpreted He noted that there is no the need for historic designation in order to just maintain the area. He felt the Commission must make a decision based on the question, "Is there something worth saving here?" He believed this is true. He also believed that what is done now can be changed if needed (i.e., expansion of the city) a decade or more down the road. Brandt felt it unlikely that the University would expand since enrollment is projected to decrease. While circulating the petition 70 Planning 8 Zoning Commission December 18, 1986 Page 4 mentioned by Eckhardt, Brandt stated that a number of residents had misconceptions about the designation. Concluding, he requested that the Commission include all of Block 75 in the proposal. Bill Eckhardt, 514 N. Linn, Iowa City. Having made some investments in e neighborhood, Eckhardt was concerned that, without the historic des- ignation, residents could not plan on some things continuing to be there (i.e. the brick streets, and the front yards without pavement and ga- rages). He felt there would be changes, but changes that would improve the neighborhood. He felt this stability was important. Jim Harris, 219 Ronalds Street, Iowa City. Harris felt the issues in- vo ved concerned the expectations of public policy. There is the tradi- tional idea that older and lower income neighborhoods are in transition. Transition to what? Public policy should not dictate social and economic trends. {' Landowners cannot and should not hold policy that is contradictory to I that of residents. Harris commended past Iowa City administrators and Commission members in taking action to restrict density in order to maintain a neighborhood in answer to a request from residents. He noted the College Hill area where the density was changed to accommodate more intense use to make ownership of property in the area economical yet w still retain the charm and atmosphere of the area. Harris emphasized that we cannot wait for the use to change, but must answer the needs of present residents but still allow for change when it comes. r f Mike Lewis -Beck, 417 Brown Street, Iowa City. Aiding the Historic Pres- ervation ommtssion, Lewis -Beck mentioned his work is circulating the petition, supporting his belief in retaining a vibrant neighborhood where things go on. Lewis -Beck found no fundamental resistance to the historic ( district designation. The only person he encountered who did not sign the petition was an older woman who felt the street seemed to be quiet now and felt there were 'less students. She didn't want to rock the boat, although she requested that Lewis -Beck keep in touch with her. James Alderson, 514 E. Fairchild, Iowa City. Alderson did not receive a ! ettel— r concerning the proposed inclusion of his property until December S8, 1986, since it is located within the area added by the Commission to the original Historic Preservation Commission's proposal. He had the following questions: 1. If there are major appearance changes, what would the Historic.. Pres- ervation Commission review? In particular, would the Commission review the following several changes Alderson was wanting to make at his home: - change in a tin roof - landscaping old storage shack 2. Is there an appeals system to continue with a project that you want? 3. What additional paperwork is required? 70 01 Planning 8 Zoning Commission December 18, 1986 Page 5 ti In answer, Scott asked legal counsel if a building permit was needed to replace a roof. Boyle did not think one was required, adding that a building permit would only be required for structural changes. Scott added that the demolition of the shed and landscaping would also not require a building permitScott noted that there is an appeals proce- dure. In regard to additional paperwork, Scott admitted that there is another hoop to jump through, although there will not be additional fees. If there are structural changes, there will be more people looking at the plans, more copies of the plans will, therefore, be requested by the building official. Beagle interjected that, at the time a building permit is applied for, the official would know if the request was within an historic district. e At that time, you would be requested to fill out an application for a Certificate of Appropriateness and this would be immediately sent to the k Historic Preservation Commission for review. PHilleman asked the Commission how much weight is given to the petitions. She noted 34 signatures were from residents on E. Fairchild, which is a {i sorority. structure Lewis -Beck iscwithinean historic trnot. that a bdistricorpermit required whether the Horowitz moved that the Commission recommend approval of the Horth Side Residential Historic District, Area 2, as recommended by the Historic Preservation Cawaission, including the additions of the Planning and {_ Zoning Commission. Wallace seconded the motion. Boyle clarified the Planning and Zoning Caawission's additions: S i - Two properties located in the southwest quadrant of the intersection of Davenport and Dubuque Streets. - A two square block area bounded by Church Street on the north, Daven- port Street on the south, Gilbert Street an the west and Johnson Street on the east, with the exclusion.of the northeast quadrant of the block bounded by Johnson -Church -Van Buren -and Fairchild Streets, and the exclusion of the southeast quadrant of the block bounded by Johnson -Fairchild -Van Buren -and Davenport Streets. Horowitz stated her feeling that previous discussions at the past three formal and informal meetings enumerated her reasons for support of the designation. tions.Perry expressed his thanks to Horowitz for raising the issue of percep- area was raised over ea year ago, Perry explainedthe roposal forithat he wasianmajorthis opponent, but more because of several major misperceptions. After listening to area residents, Perry stated that he had changed his mind. Moving to Iowa City six years ago, Perry stated that the charm of the his area, the good schools, etc., made Iowa City very appealing. Enough people have spoken for the proposal stressing the need for the designation. Although 2110 Planning 8 Zoning Commission December 18, 1986 Page 6 the designation may be the wrong thing for some people, more will bene- fit. As a member of Planning and Zoning, Perry confirmed that he will keep a close eye on the activity within the North Side area, and also on the Historic Preservation Commission to see how it handles its charge to maintain an area within the expectations of the residents as expressed throughout the past meetings. Scott stated his agreement with Perry's comments, adding that it was nearly two years ago that the Planning and Zoning Commission received the original proposal. Those on the Commission who were skeptical, had based their skepticism on the appeared lack of support for the proposal within the neighborhood. He felt the issue was as well represented as any he had seen in the past five years. With every issue having two sides, Scott felt there had been a fair airing by both sides. In answer to a previous question why the Commission proposed to delete part or all of Block 75, Scott explained that it was a suggestion by one or more of the Planning and Zoning Commission members, and as Chairperson and a member, Scott stressed that everyone should feel free to express ideas. ( Scott hoped to tell George McCormick, concerning the house at Linnand Fairchild, that Perry was only relaying a phone call he received. remarked that when that hoScott use was destroyed, he had awakened to wha North Side was about, and what the consensus of the North Side rt the esidents was. That new structure meets all City codes. The City regulations for parking often require paving of more yard than you like. Although the size fits the neighborhood, people agree that aesthetically the structure is not consistent with the integrity of the North Side. Scott concluded his comments by expressing his support for the designa- tion, although not without some reservations. As Perry stated, the success of the designation is dependent on how the Historic Preservation Commission handles its charge and how it is enforced. Scott praised Jim Harris' comments regarding "trans i•tional" neighborhoods. He added that the difference between this and the other declared historic districts is e that there will be more activity in this neighborhood because of its c nature. Although he expressed some uneasiness withthe part of the district located within an RM -145 zone, Scott still felt that area is important as an entryway to the City. Lastly, Scott reminded those present that the work, for both sides, is not completed. The group will next face the City Council in either late January or February. Perry expressed his concern with the repetitive discussion regarding the duplex, and the property which was faced with brick. They do meet the City codes and are now part of the neighborhood. With a roll call vote, the Commission unanimously approved Area 2 of the North Side Residential Historic District, 7-0; rot Planning 8 Zoning Commission December 18, 1986 Page 1 Wallace - Yes Cooper - Yes Horowitz - Yes Perry - Yes Jordan - Yes Dierks - Yes Scott - Yes The Commission recessed at 8:50 and reconvened at 8:55. Scott and Perry had to leave the meeting. Vice -Chairperson Jordan, therefore, continued the meeting. DEVELOPMENT ITEMS: 1. S-8622. Public discussion of an application submitted by Iowa -Illinois Gas and Electric Company for approval of a preliminary Large Scale Non -Residential Development (LSNRO) Plan for a 20.98 acre tract located at 1630 Lower Muscatine Road. Beagle explained that the applicant is proposing the construction of a 24 -foot addition onto an existing 24 -foot by 48 -foot control' building used in the operation of an electric substation. The proposal is in substantial compliance with the Zoning Ordinance and the LSNRD regula- tions. Staff recommends approval. Wallace asked if there have been inquiries from area residents. Beagle responded in the negative. Horowitz moved to recommend approval of the application submitted by Iowa -Illinois Gas 8 Electric Col?any of a preliminary Large Scale Non -Residential Development Plan of a 20.98 acre tract located at 1630 Lower Muscatine Road. Cooper seconded the motion. The motion carried unanimously, 5-0. CONSIDERATION OF THE MINUTES OF DECEMBER 4, 1986: Dierks moved to defer consideration of the minutes of December 4, 1986, until the January 15, 1987 formal meeting. Wallace seconded the motion. The motion carried unanimously, 5-0. OTHER BUSINESS: 1. Planning and Zoning Commission Information. - Beagle distributed a report, "U.S. Highway 6 Bypass Pedestrian Study" from the Johnson County Council of Governments, dated November, 1986. - Wallace noted that the City Council recently commended Boyle, the Commission legal staff person. - Horowitz thanked departing Commission member Horst Jordan for his work as a member and as the Commission's Vice -Chair. Jordan stated that he had enjoyed the party given in his honor. 20 Planning 8 Zoning Commission December 18, 1986 Page 8 ADJOURNMENT: The meeting adjourned by acclaim at 9:00 p.m. ? Minutes submitted by Linda Manning. f Approved by: ay ier s, ecre ary Z '2, (O MINUTES RESOURCES CONSERVATION COMMISSION DECEMBR P.M. PUBLIC LIBRARY WATY MEMBERS PRESENT: Goodwin, Moreland, Singer, Duffy, Crain STAFF PRESENT: MEMBERS ABSENT: Schoenfelder Vogel CALL T_ O The meeting was called to order at 7:30 p.m. by Goodwin, Chair. APPROVAL OF MINUTES: Duffy moved on passedunanimously. ot the mnutes of motion PUBLIC AND MEMBER DISCUSSION: No general public in attendance. the previous meeting; Singer seconded; COMMITTEE REPORTS: Media - Duffy presented a list of 17 consumer energy tips to Thebe atachment). Commission the monthly newspaper publication (see decidethe following tips would be given on the months indicated: Dec. - tips 03 and 15; Jan. - tips l2 and ill; Feb. - tips l4, l6 and d 116. Thermography - No further progress. Duffy will look into a small hand-held thermography deviceandreport back to the Commission. Light Bulb - he li ubulbs arrive ledJanuary 1 1987. t ime and the giveaway will be res TOXIC WASTE D15POSAL: Y Crain seconded; Singer moved that the Commission sponsor public discussions on hazardous waste disposal and land and air quant in Iowa City• and would Go.dwDuffynfer, Morelanthe d and Crain was not ofted in interest favor of he motion., o Iowa City topic voted RCC his sh not drainvolvedh participants at this time• The 'time. also felttpassedould not be a topic the be OIL OVERCHARGE PROPOSALS: No formal proposals were introduced. Singer suygested that the RCC publish a news release asking for public assistance to help think of innovative pro- jects. 7/ -1 MaQ Resources Conservation Commission December 8, 1986 Page 2 OTHER BUSINESS: Schoenfelder distributed to RCC members his September 11, 1986, memo outlin- ing FY86 building energy performance for the City of Iowa City. Schoenfelder gave Goodwin the application information for the state-sponsored Community Betterment Program. Singer suggested the RCC look into the pros and cons of gasahol. He will present further information next meeting. Goodwin gave a verbal commendation to Singer for his successful work on the 01986 Homeowners Energy Fair.' ADJOURNMENT: The meeting was adjourned at 9:10 p.m. 71 -I RCC CONSUMER TIPS 1. Adding humidity to the air in winter can make cooler temperatures feel more comfortable, allowing homeowners to reduce the thermostat setting without sacrificing comfort. This can be accomplished using furnace or room humidifiers or by placing shallow pans of water on top of radiators or near air -delivery vents. Moisture forming on window panes, window sills or door sweeps may indicate humidity levels are too high. 2. Heat escapes in many ways. Inspect all your walls, ceilings and floors for pipe entries, and also for television cable or antenna wires. Look for gaps around windows, especially under the sills, and plug them. 3. Control your thermostat; control your costs! Each degree over 680 F causes a three percent increase in energy usage and costs. Check into automatic setback thermostats to maximize control. 4. Don't waste money heating unused rooms. Close heating vents and place draft guards at the bottom of their doors after they're shut. S. Sweaters, wool socks, stocking caps, hot soups and drinks, and a lower thermostat setting make for a healthier, wealthier consumer. 6. Turn off unused lights. Install energy efficient lighting or fluorescent bulbs to save electricity. / w 7. Save while cooking. There is a better way to boil water. a) Don't heat more water than you plan to use. b) Turn the burner or electric element on HIGH. c) When the water boils, turn back to simmer. Furiously boiling water is no hotter than gently boiling water. i S. Save while cooking. Food cooks faster with snugly covered containers. Pots and pans should be flat bottomed and fully cover the burner or heating element. A small pot on a big burner wastes energy. I 9. Air deflectors help. If forced air heat enters your room through a register or vent that is inconveniently located, inexpensive air deflectors send the warm air where you want it. Air ducts should be insulated if they pass through unheated areas. Inspect ' ductwork for cracks and gaps, then tape or plug the leaks. 10. Cold air can enter through exhaust fan vents when not in use. Inexpensive covers can stop this waste. 11. Windows radiate inside heat to the outside. Plastic film or sheets can create a dead air space from the inside or outside. This simple measure can save energy, prevent drafts and be virtually invisible. 12. Clean Bulbs! Grime from kitchen vapors, smoking and dust reduces light bulb efficiency. Inspect and dust frequently. If you wash them, remove bulbs and dry thoroughly before replacing. Never place a hot bulb in water. Clean off reflective surfaces too. 13. Use daylight, Sunlight is free. Take advantage of it by scheduling tasks requiring good lighting for the daytime. your reading chair near the window. Place 14. Fluorescent lights produce about four as do incandescent bulbs. times as much light Fluorescents may per watt Fl but can last up to ten Y cost more initially, and day out. times longer, saving energy costs day in 15. Modern light dimmers use little power themselves reduce lighting costs and allow. You can adjust You to y clicki as needed b each light to a lower ng a switch or turnip level Will also help g a knob. Three wa p if turned to the lowest setting Y bulbs Possible. 9 as much as 16, Turn off you faucets all the w�a,. One drop per second can add up to over 700 gallons of h_t water is water per year wasted, a double waste. If the faucet leaks Dripping replace it, fix it or 17. Use full loads in automatic dishwashers for maximum efficiency. Use the energy-saving, air-dry cycle if possible. Otherwise, turn Off the washer before the drying dishes dr cycle and open the door to let Y by themselves. When washing dishes by hand, rinse dishes as needed and don't leave the water running. 7/ al �M al SUBJECT TO BTC APPROVAL MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION NOVEMBER 18, 1986 - 8:00 A.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Terry, Ehninger, McGuire MEMBERS ABSENT: Johnson, Twaler MEMBERS EXCUSED: Johnson STAFF PRESENT: Shaffer, Hess OTHERS PRESENT: Blough, LeValley, Turpin and Scott of Heritage; Dewey McGuire from Public Library (ICPL); Diana Beeson from u. of Iowa Channel 28; Mike Connett from Kirkwood Channel 27 RECOMMENDATIONS TO COUNCIL: None, SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: Heritage wanted to stop giving h Commu- nity Programming Center activties thlItrwasrdects idedhquarterly creportsould be made to the BTC. The NPO/Access Subcommittee will meet with Heritage to E discuss the following: 1) performance standard for the Public Access Channel 26; 2) an archiving policy so that important video programs about Iowa City could be saved; and 3) proposed Community Programming Guidelines changes - including two additional workshops Heritage mandatory quarterly meeting for all is proposing to teach and a community producers. City Legal staff had not yet responded to Heritage's letter concerning their inability to ware City Block 80, so the BTC decided to table any further discussion or action on this matter until Legal responded, Terry asked all BTC members to provide their long range goal ideas for the Commission to Shaffer for carp {lotion and discussion iTV n the next BTC meeting in January, Terry for having an- oesour able the Forum in March, ar h 198an 7bll{haffoer said because of a lack of jects he has been working on in the last two years and because all cable maintenance kinds of functions could be accomplished rinsthis amounon most tmOfrtime, he is considering proposing that has position be reduced from full-time to 3/5 -time. Shaffer said he wi)1 have the two proposed BTC bylaws changes drafted for the next BTC meeting in Januar Chairperson, has been hired as assistant to the the al CommunicationsrCom- mission (FCC) Chairperson, Blough said American Movie Classics, a new family j; movie channel, will be added to the b December 25. asic service package in Iowa City on s MEETING CALLED TO ORDER: i Terry called meeting to order at 8:07 a.m. �2 i I; Broadband Telecommunications Commission November 18, 1986 Page 2 ANNOUNCEMENTS: Terry said the appreciation for the BTUs work was made clear in the Annual Board and commission's meeting he attended. Terry announced his term and Johnson's term are up in March. Terry suggested having an executive session with John Hayek concerning the current lawsuit. Ehninger will be gone for vacation on December 16. Verification of this meeting will be sent out. The meeting times for the BTC for the next four months are as follows: January 20, February 17, MArch 17 and April 12. APPROVAL OF MINUTES: Ehninger moved and McGuire seconded to approve the BTC minutes of September and October, 1986. Unanimous approved. The Awards Festival sponsored by Heritage went well. Dewey McGuire said the Terryrrequesteds copycof the J hnson/Graves debate tapeDecConnett intraoduced himself: He is from Kirkwood and is in charge of Iowa City. LK rkw0d is glad to be apart of Channel 27 and the Iowa City community and thanked Shaffer for keeping him informed of the BTUs meetings. Connett will send Channel 27 programming guides to those on the BTC requesting this serv- ice. COMMUNITY PROGRAMMING CENTER REPORT: Terry stated Heritage has sent a communication indicating they will no longer be submitting a monthly report on the Community Programming Center (CPC) activities, Terry stated his opinion that these reports are very important and are needed to keep the BTC informed. He feels this is one way for Iowa City to maintain its leadership status in the access area. "This monitoring function is himitworornthreeaid daysoto prepare thesfer e reportid s - a lot ofltimemifhno one is interested in these reports. McGuire also expressed concern about the reports not being done and presented as part of a formal process to the BTC. Shaffer said he believes it is important to formalize the Performance Stan- dards to make it clear what Heritage is responsible for reporting on, and when. LeValley said he had re -prioritized his duties, and decided these reports were an inefficient way for him to spend his time. He said he thought the information is there at the CPC if anybody is interested in seeing it, or anyone could ca 11 him (i.e. workshop registration forms, cable - cast logs, etc.). Ehninger suggested quarterly reports, rather than monthly reports, McGuire asked for comparison statistics, from one quarter to the next quarter. It was decided quarterly reports would be acceptable, LeValley continued with his report. He stated Heritage worked on three National Issues Forums, the Hospice Marathon and the Awards Ceremony, live 7Z Broadband Telecommunications Commission November 18, 1986 Page 3 LeValley proposed three Community Programming Guidelines chagnges. He sug- tioneandthat a secondHeritage editingch two workshop. Th serkworkshopsncsh uild help estop the logjam now being felt with the editing equipment and ensure that more pro- gramming is completed. LeValley also suggested a mandatory quarterly meeting toot 1)lensur�enopenpa duclearmcomo nicationsHbetweensthe CPChisstaff andothose producing programs- 2) give producers anopportunity to offer comments, questions and complains; 3) to build a spirit of camaraderie; and 4) help keep the CPC current and active producer lists up to date. McGuire expressed some reservations about these changes and suggested that the NPO/Access Subcommittee take these proposed changes up with LeValley at a separate meeting. Terry seconded this idea. LeValley also requested the finalization of the Archives Policy that he and Shaffer started to develop some time ago. It was decided that LeValleys' proposed changes, the Perform- ance Standards and the Archives Policy will be worked on with the NPO/Access Subcommittee to be proposed at the BTC's January meeting. UPDATE CONCERNING CITY BLOCK 80 FROM HERITAGE: City Legal staff had requested from Heritage at the last BTC meeting a state- ment about their ability (or inability) to wire City Block 80 and reasons for their position. Heritage sent a memo stating that not enough people had ofpCity Blocke80 tfeasiblel atin cabeTthis point.,an Tergrye told Blough to ntinasents to makahold off the mon providing any further information until the Legal staff responded to Heri- tage's last memo. LONG RANGE BTC GOALS: Terry said he had developed some of his own long range goals and had not sent those to the BTc members yet, pending their ideas on this matter. Terry expressed great interest in the institutional networks (INETS) after talking with an efficiency expert in business that indicated a great savings could be realized with the use of these facilities. Ehninger already provided Shaffer with her ideas. Terry asked all Commis- sioners to provide Shaffer with their ideas. Terry said he will try to have something prepared for the BTC January meeting. Terry suggested having another Cable TV Forum in March, 1981. McGuire asked if the BTUs role extends beyond Heritage to other applications of cable (facsimile, data transmission, telefax, teleports, etc.). BTS REPORT: McGuire asked Shaffer for the previous reports he has prepared for the City, concerning telecommunications applications for the City and the community. /10L Broadband Telecommunications Commission November 18, 1986 Page 4 Shaffer said he feels that much of the work he has been doing is at a stand- still at this point. Because of the lawsuit with Heritage (holding up a 5% franchise fee); the stumbling block recently encountered concerning the formation of the non-profit organization to run public access; the apparent lack of interest in INET and interactive applications of the cable system, Shaffer said he believes little progress can be made in any of these area at this point in time. He also said he thought the City, at this time, is most interested and can fund only maintenance kinds of functions, i.e. monitoring the cable company, staffing the Commission, dealing with citizen complaints, etc. As a result, Shaffer said he was considering proposing to the City that his job be reduced to 3/5 -time, which is all that would be necessary to perform these maintenance kinds of functions. Shaffer said he felt that such a change, given current priorities and resources, would be in the best inter- ests of the City and himself. Shaffer said he thought it was also important to note that when the City became able to fund and interested in other pro- jects, such as the INETS, interactive uses of cable TV, the NPO got underway or the lawsuit was settled, or if a new person were hired as the BTS, that the job should be full-time. Shaffer said the BTC has recommended two BTC bylaws changes some time ago that have not been acted upon formally by the Commission. Those changes include the ability of BTC members to participate in meetings electronically and to enable citizens from Johnson County or surrounding communities sit on the BTC. Shaffer said he would draft a document with these proposed changes, send it to Legal and have it sent to the BTC prior to the next meeting. Ehninger said that Dr. Bob Pepper, former BTC Chairperson, has been hired as the assistant to the Chairman of the Federal Communications Comnission (FCC). HERITAGE REPORT: Blough said American Movie Classics, a new channel, will be added to the Iowa City cable system on December 25 on channel 31. Some cable companies are charging $5 a month for this channel. It will be part of the basic service in Iowa City. Black Entertainment Channel (BET) will be moved and the Arts and Entertainment Channel will become a full-time channel. Blough said he has been having great difficulty in prosecuting those sus- pected of stealing the cable signals. This is partially due to the poor language in the state bill passed last year. Rohret Road residents and King Richards restaurant had both requested cable service. Neither fall under the required cable service sections of the ordinance. Each could receive cable service if they pay for the service. Heritage does intend to wire Rohret Road next spring. Shaffer asked turpin about the local access channel listings now being printed in the Press -Citizen. It appears the Press -Citizen is printing only a small portion of the total programs being shown on Channels 20, 26, 27, 28 and 29. She and LeValley both said they had attempted to reach Press -Citizen editors several times, but had never reached them and received no return calls. 7.z. Broadband Telecommunications Commission November 18, 1986 Page 5 Blough said even with the rate increase, Iowa City's cable package is the best in the state. LeValley said the new portable switcher and cameras will be arriving at the CPC soon. Terry thanked Blough for making extra efforts to wire a house with a handi- capped person. NEW BUSINESS: McGuire announced a special workshop given by Lida Cochran on December 7, 2:00 p.m. The workshop will be about language for visual culture. ADJOURN: Ehninger moved and McGuire seconded to adjourn. Unanimously aoorovod Adjournment at 9;45 a.m. Respectfully submit d, Wm. haffer, MINUTES BOARD OF ADJUSTMENT DECEMBER 10, 1986 CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Fisher, Mask, Messier, Randall MEMBERS ABSENT: None STAFF PRESENT: Beagle, Boyle, Moen, Van Steenhuyse The meeting was called to order at 4:38 p.m. CONSIDERATION OF MINUTES: -1 Mask moved that the minutes of the November 12, 1986, meeting be approved. Randall seconded the motion. The minutes were approved by a vote of 3-0-1, with Messier abstaining due to the fact that he was not present at the Novem- ber 12 meeting. SPECIAL EXCEPTION ITEMS: 5E-8631. A public hearing on a request submitted by Gary Snetselaar for a sp�T exception to modify the front yard requirement to permit a fence which exceeds four feet in height an property located at 304 Westminster Street. Moen presented the staff report. She explained that the applicant lives on the corner of Westminster and Cornell Streets in a neighborhood zoned RS -8. He had erected a fence which is a total of six feet in height within the required yard fronting Westminster. The zoning ordinance states that when a lot is situated on a corner, the two yards which front on streets shall be considered front yards, and are, therefore, both subject to the 20 -foot setback requirement. Further, the ordinance states that fences that are erected in the front yard of a lot shall not exceed four feet in height. Because the applicant constructed a fence exceeding four feet in height in a required front yard, he is requesting a special exception to reduce the required front yard from 20 feet to 2 feet. This would allow him to maintain the fence at its present height. Moen said that there are two issues to consider in this case: the impact of the fence on traffic and land use. She said that the height of the fence would not impair sight distances for traffic travelling on either Westminster or Cornell Streets. However, the fence restricts sight distances along the sidewalk and jeopardizes the safety of pedestrians using this sidewalk. Because of the height and location of the fence, the view of the sidewalk for a motorist backing from the drive of the property immediately east of this lot is diminished. In terms of land use, Moen said that the intent of the ordinance is to maintain a consistent setback for properties in residential neighborhoods. A solid fence which exceeds four feet in height, and which is located in the required front yard, obstructs views and has an obtrusive, bulky quality which dominates the site, visually encroaches on adjacent properties, and gives the lot a congested, crowded appearance. Moen said that, while a corner lot gives the owner less lot area in which to erect a fence for privacy or security, the applicant has failed to show unusual circumstances which may justify a modification of the required front 73 Board of Adjustment December 10, 1986 Page 2 yard so that the fence can be maintained at its present height along Westminster Street. She said that staff recommends that the special excep- tion be denied. GarSnetselaar, owner of the property, rose in favor of the application. He sad that he had erected the fence to provide privacy and security for his three year old son. He said that he erected the fence around the area to the side of his house because the area behind the house is very small. The fence was erected by professional fence builders, who were aware of the 20 -foot setback requirement for the front yard, but did not know that the area to the side of the house on a corner lot is also considered to be a front yard. He said that he became aware of this problem when a building inspector was tipped off by an ccurred before the fence was nstained and onymous lfinished , thee callerhobjected to theer. He suspcts tat since isoappear- ance of the fence at that time. He is certain that since the fence is now finished, the caller would not object. He added that his neighbors have written letters saying that the fence is not objectionable (the letters had been received by the staff and reviewed by the Board). Don McDonald, of 319 Westminster Street, also rose in favor of the applica- tion. He said that the fence is attractive and enhances the appearance of theproperty. He asked that the fence be allowed to remain in its present location and condition. No one spoke in opposition. BOARD DISCUSSION: Randall noted that this application was similar to one the Board considered a month before. He said he doesn't see a difference from this case and the previous one, which had been denied. He said he was concerned about the drastic reduction in the front yard, and the fact that the view of the side- walk from the driveway on the property to the east is obstructed. He said he drove into this driveway and verified that the fence did indeed obstruct his view. Sningetselaar fence calledattention not cause aoproblemer from for them. ner of . that Randall answeredothatagood neighbors tend to be agreeable, but that the fence is indeed an obstruction. Messier said that if a building permit would have been required to construct the fence, then the problem would have been avoided; therefore, there is a degree of innocence involved. He said that it was his opinion that the fence was not bulky or obtrusive, that sight lines were preserved, and that the favorable opinions of the neighbors should be considered. He said that he was inclined to support the application. Mask said that she was troubled by the fact that the fence was found to be illegal after it was built; she also was concerned about the drastic reduc- tion requested. Fisher agreed, saying that while he believes that the fence was built in good faith, the case must be considered as if the applicant was seeking the special exception for new construction. He said that the fact that the fence has already been built should not prejudice the decision. He noted that if the special exception were granted in this case, then the Board %'3 Board of Adjustment December 10, 1986 Page 3 would in effect be saying that the setback requirements don't apply to corner lots. Fisher indicated that he fails to recognize anything unique about the circumstances surrounding this particular lot that distinguishes it from other corner lots. In the absence of this information, he finds it difficult to identify grounds for granting a special exception. Randall added that he didn't mean to imply that the opinions of neighbors were unimportant. He stated that he has rarely voted for a drastic reduction in the front yard requirement. He added that the applicant may consider requesting a smaller reduction in the required front yard or cut the fence down to four feet. He stated that the applicant can also plant a hedge behind a four -foot fence in order to effectively increase the height to six feet. Snetselaar said that his recourse, if the application is denied, would be to lower the height of the fence. Moving it closer to the house would be diffi- cult and would have to be placed so as to avoid two trees in the back yard. Fisher added that the four foot fence height will still offer adequate secu- rity. Planting a hedge or other trees would increase privacy by adding screening. Randall moved that SE -8631 be approved. Mask seconded' the nation. Moen polled the Board. The vote was 1-3, with Messier voting for approval. The special exception was denied. Fisher reminded the applicant that he has 30 days from the date in which the decision was filed to appeal the Board's decision. SE -8632. A public hearing on a request for a special exception to permit the expanson of a public utility, Iowa -Illinois Gas b Electric Company, at 1630 Lower Muscatine Road. Fisher noted that before he became a member of the Board, his wife objected to a case involving Iowa -Illinois which was before the Board of Adjustment. Since joining the Board, he was counseled by the City not to take part in any cases involving Iowa -Illinois while that case was in litigation. Although that case has been resolved, his wife is currently involved in opposing a rate increase proposed by the utility company. He asked the City legal staff if he should take part in the discussion of the current request. Boyle stated that he should be allowed to take part in this discussion unless the applicant requests that he not do so. Representatives of Iowa -Illinois, who were sitting in the audience, affirmed that Fisher should be allowed to participate in the case. Beagle presented the staff report. He said that the applicant is proposing to replace the existing electrical distribution substation at the site. The i current substation, erected in 1962, can no longer meet the demand for elec- trical power in this area of the city. The new substation, if constructed, i would go on line in April, 1987. Public utilities, such as the electric substation, are only allowed in the I-1 zone as a special exception. In addition to the substation's switching relays, a 24 -foot addition will be built for a control building. This addition will conform to the width and height of the existing control building. The building is presently set back 18 feet from the property line. The Zoning Ordinance, however, requires a 73 I Board of Adjustment December 10, 1986 Page 4 20 -foot setback. A second special exception to reduce the required side yard from 20 feet to 18 feet will be required, but cannot be considered until the January regular meeting due to notice requirements. Beagle said that there were five issues to consider in this case: Noise Generation. The sound levels at the property line are expected to go own rom54 dba to 48 dba. The noise generated by the transformers (a steady hum) will not change. the�Lighting. Security lighting is commonly associated with electric substa- TheTheyiicant will mount two have submitted documentation mercury that shor owstthat s on there will oles to �not be excessive light or glare at the property line. Security. The new substation will be secured in the same manner as the current one, with an eight -foot chain link fence. Due to a change in the configuration, the fenced area will be enlarged. Visibility. Screening must be provided along residential lot lines. A hedge j was planted several years ago which provides adequate screening. TrafficGeneration. The substation is a non -intensive land use. The equip. men s au omate and requires only periodic inspection. Traffic should not increase over present levels. To assure this, staff recommends that the area vacated by the present substation be restricted so it cannot be used for storage or maintenance of equipment or supplies. Beagle said that staff recommends that the special exception be approved, subject to the following conditions: 1. That the use of the property and construction of all buildings and substation apparatus conform with the set of plans dated December 4, 1986, and all applicable requirements of the Zoning Ordinance. 2. That the vacant gravel area created by the removal of the present substation not be used for the storage or maintenance of equipment or supplies. 3. That the future transformer indentified on the Equipment Layout Plan (Sheet 2) is not included with the approval of the Special Exception. Fisher asked why the vacated area is to be restricted. Beagle said that they wanted to be sure that the area would not be used for storage or maintenance, because this might increase traffic and congestion. NalterWynes, an engineer for Iowa -Illinois, rose in favor of the applica- i tion. Neassured the Board that the vacated area will not be used for stor- age. Since the substation is a secured area, storage would not be a good i use. f Fisher asked for an explanation of the third condition. Beagle said it was to assure that the future transformer shown on the Equipment Layout Plan would not be built within the six-month period following approval of the 75 Board of Adjustment December 10, 1986 Page 5 special exception. He added that this does not preclude the company from coming before the Board in the future to get a special exception to build this transformer. Melvin Schweer, of 1140 Spruce Street, rose in opposition. He said that his property bordFrs the property in question. He said that the present arbor vitae hedge leaves the substation visible to half of his yard. He said the area north of the control area is fully shielded, but the area south of the control area is only partially shielded. Beagle said that performance stan- dards require a full arbor vitae hedge which will adequately shield Mr. Schweer's property. Schweer also asked that statistics be taken on the sound levels at the property line of the existing facility to serve as a standard against which to gauge the sound levels of the new system. Beagle answered that the company has already done this. BOARD DISCUSSION: Fisher asked how the hedge will be required to be built so that it fully shields all bordering properties. Beagle answered that Iowa -Illinois will have to demonstrate that a hedge will be provided in accordance with the performance standards of the Zoning Ordinance in order to acquire a building permit. Second, it will have to build the substation project in accordance with the site plan, which shows a full hedge along all bordering residential properties. Boyle added that the ordinance requires screening between all industrial and residential uses. If screening is not already in place, it must be provided. Randall asked if the building is being constructed now. Beagle said yes. Randall wanted to know why the setback would have to be considered in January if the building was already under construction. Beagle answered that con- struction has been stopped short of the 20 foot setback in order to wait for the Board's decision. Messier moved that SE -8632 be approved, subject to the conditions outlined above. Randall seconded the motion. Schweer asked if screening is required for the south portion of the lot. Boyle answered no. Mask said that the plot plan showed some screening on the south lot line of the development. Wynes said that this was the result of some recent landscaping and was not required by the ordinance. Beagle polled the Board. The vote was 4-0 in favor of approval. SE -8633. A public hearing on a request submitted by Tom Alberhasky for a sp�T exception to permit an auto and truck oriented use in a CC -2 zone for property located at 1570 Mall Drive. Moen reported that the applicant is proposing to build a commercial laun- dry -dry cleaning business which includes two drive -up windows. The drive -up windows make the proposal an auto and truck oriented use, which is allowed in the CC -2 zone only as a special exception. The design of the building and lot takes advantage of two existing curb cuts as well as an unnamed private access drive to the south. As the property being leased to the laundry is only 90 feet wide, access easements will be provided by the property owner to the laundry operator in order to permit adequate access to the site. Board of Adjustment December 10, 1986 Page 6 Min oen said that the site plan referred to in the staff report has been revised order driveon the west twhich Qwas etoo narrow ments of htooallowrinanthe simultaneous usece. The former Plan byatwo vehicles. Cars attempting to back out of the parking spaces would be blocked by cars using the west drive -up service window. Staff recommended that the applicant either eliminate the window to the west, or widen that drive. The 19865eshoshows that drive dated 8 on theweand rreceived sthasbeenwidenhwidened December 3 feet o119 feet. Staff feels this is sufficient width to allow use of the parking spaces and the western drive -up window. addedMoen well asthe tnecessary pamount aof rightte toffwayartrees. She s idpkinspaces areprtovidd, as hatestaff recommends that the special exception be approved, in accordance with the applicant's site plan received by the City December 10, 1986. Mask asked, with the new configuration, if a car backing out of the parking spaces will be able to maneuver around a car at the service window. Moen the said yes. Mask asked how the additional space was achieved. Moen said that east angle of the parking was changed and the building was shifted to the Larr Schnitt er, representing Tom Alberhasky, rose in favor of the applica- At on. area from 20 feet to 17'4". a sa t at changing the angle of parking decreased the width of the srco parison, Schniit jer noted that oldsU.'S. Hi wide. ghwaya218 iso only el8 ifeet Mask asked about the vacant area to the east of the building, which is part of the lot but not included in the proposal. Schnittjer said that it is part of Lot A, which Aiberhasky also owns. He noted that the operators of the laundry only wanted to lease a parcel that was 90 feet wide. Fisher asked if the updated site pian satisfies the concerns of staff. Moen answered yes. Mask coved that 5E-8633 be approved in accordance with the applicant's site that Plan received December 10, 19e6: Randall seconded the notion. Mask said objectii ns. nce t Randallfic and agreed. parking Poiledems had the Boa d. Theoshe had no Board'voted 1--0 in favor of the application: BOARD OF ADJUSTMENT INFORMATION: Van Steenhuyse asked if McDonald was still officially a member of the Board. i. Fisher said no, that a new member will be taking his place in January. The meeting adjourned at 6:38 p.m. Approved by: Peter F her, Chairman Pieter Franklin, Secretary t MINUTES IOWA CITY AIRPORT COMMISSION DECEMBER 18, 1986 MEMBERS PRESENT: Tiffany, Lewis, Ashby, Blum, Foster STAFF PRESENT: Zehr, Brown, Wright GUESTS PRESENT: E. Jones, H. Jones, B. Houston, W. Gauger, G. Knowling and J. Full Tiffany called the meeting to order at 7:31 p.m. Attendance and guests were noted. The minutes of the November 13 and November 21 meetings were adopted as presented. PRESENTATION OF BILLS: Zehr presented a summary of the bills for the month and explained them briefly. They included $28,350 to Metro Pavers for earth work completed to date on the compliance project and $10,581.72 to H.R. Green Company for engineering services. The bills were approved for payment as presented. COMPLIANCE PROJECT: Zehr called the Commission's attention to copies of legal documents per- taining to the condemnation proceedings which are currently being pursued in the runway relocation project. Attorney Brown reported no notices of appeal have as yet been filed, but he anticipates such action from all three condemnation proceedings. He declined to comment on the lawsuit recently filed by Mr. Mr. A Mrs. Fitzgarrald, other than to say that he expects the condemnation proceedings to continue. RUNWAY OBSTRUCTION CHARTS: Zehr presented detailed plans for the correction of existing obstructions in clear/approach zones surrounding the runways. These will be sent to the FAA for consideration and approval so that the work of trimming and repaving trees and other obstructions can begin in the spring. IOWA CITY FLYING SERVICE RENTAL RATES: Ashby and Blum presented and discussed a proposal for new rental rates for the terminal building and hangars used by the Iowa City Flying Service. Their study revealed annual costs for the involved units of $10,020 and rental yield of $5,502, for a net loss of $4,518. The proposal offered two alternatives for correcting the disparity, the second being a progres- sive increase over the period of five years. Blum explained the subcom- mittee had examined each rental unit individually and tried to make comparisons with other airports of similar size in other Iowa cities. They also considered reasonable rental rates for other outlying industries around Iowa City. Mr. b Mrs. Jones both expressed lengthy and vehement objections to the proposals. Mr. Jones distributed copies of a letter to the Comnission which itemize four reasons why he feels the rental rates should be lowered 7�1 Iowa City Airport Commission December 18, 1986 Page 2 rather than increased. He charged the Commission with being in violation of its lease agreement with the FBO. Blum asked that this issue be placed on the agenda of the next meeting for consideration and resolution. It was agreed that the matter of renegotiating the leases will involve a policy decision regarding whether the FBO should be a business which pays its own way or should continue to be subsidized. Foster moved with Lewis' second to accept the report and proceed with negotiations. All members voted affirmation. Tiffany commended the sub- committee and thanked them for their work. He expressed a hope that the parties will put aside their differences and work toward an agreement. CHAIRMAN'S REPORT: There was no Chairman's report. PUBLIC INPUT: It was agreed that the next meeting should be held on January 15, 1987. ADJOURNMENT: The meeting was adjourned at 8:55 PM. Recorder: Priscilla Wright. a1 Jn %A all MINUTES IOWA CITY RIVERFRONT COMMISSION WEDNESDAY, JANUARY 7, 1987 - 7:30 PM SENIOR CENTER CLASSROOM MEMBERS PRESENT: Bruner, Gerleoan, Helmer, Lovell, Stroh, Wallace, Watson, Wielert E j MEMBERS ABSENT: Daly, O'Brien, Wachal STAFF PRESENT: Rockwell, Einspanjer j OTHERS PRESENT: Kay Gillies, Project GREEN i RECOMMENDATION TO COUNCIL: In accordance with the goal of the Riverfront Commission to improve vistas of the Iowa River and in continued support of the Urban Environment Ad Hoc { Committee's recommendation to enhance the entranceways to the City, the Ei Riverfront Commission recommends to Council that 1) the truncated trees in 1 the airport flight path between S. Riverside Drive and the Iowa River be 6 removed, and 2) the scrub brush and scrub trees along the Iowa River south of the Transit Center to Commercial Road be selectively trimmed back or removed. VCALL TO ORDER AND INTRODUCTIONS: i. Helmer called the meeting to order at 7:30 PM. Newly appointed Commissioner Roger Bruner was introduced to each member of the Commission, Kay Gillies and staff persons. REVIEW AND APPROVAL OF NOVEMBER 5 AND DECEMBER 3, 1986, MINUTES: Gerleman moved that the November 5 and December 3, 1986, minutes be approved; Lovell seconded. The motion passed unanimously. INITIAL PLANNING DISCUSSION AND COMMITTEE ASSIGNMENTS FOR IOWA RIVER MONTH i Helmer stated that because some of the people assigned to different tasks for j4 Iowa River Month were no longer members of the Commission, it would be neces- sary to reassign members. Helmer asked Rockwell to discuss each area that I needed to be covered and describe the general tasks involved. i 1. Photo Contest Committee. Rockwell stated that the photo contest requires severs members for publicizing the contest, to act as judges and to line up two professional judges. In addition, there is an awards ceremony for the winners of the contest which last year was held at a City Council meeting. Helmer observed that the awards ceremony was well received last year. R 7s Riverfront Commission January 7, 1987 Page 2 2, CIeanu Oa Committee. Rockwell explained that there is also a Cleanup ay omn ee which has already been organized, but may be needing addi- tional help as the Spring Cleanup Day approaches. 3. Reco nation Award (s). Rockwell said that during the last two years, the 1Fiver ron omm ssron had given a recognition award for a person or an organization that improved public awareness of the river. There has been discussion by the Commission to give an award also for structural or bank stabilization projects. Gerleman asked if there is any good mechanism to determine if people are improving the riverfront. Watson stated that the canoe trip allowed them to seesuch improvements. Gerleman doubted that the canoe trip could be scheduled prior to the time of the Commis- sion's awards selection. Helmer recmmmended that possibly two awards be given; one for an individ- ual along the river who makes improvements and one for a group project. Gerleman thought that Mr. Carl Chadek might be a good contact for deter- mining what is being done in the way of bank stabilization improvements along the Iowa River. Watson cautioned that the problem with planning to give two awards is that there may not be two projects worthy of the award each year. Helmer responded that there is no requirement for the number of awards to be given and this could vary from year to year. 4. LibrarDis la Committee. Rockwell said that another area that needs to e covere s e rary display preparation and publicity. She ex- plained that last year the Commission had provided a slide show, a dis- play of the contest winners' photos and an exhibition of some preliminary the Coommissionieces of sofr oriWLeo's suggestionetofconsiderriver. a videotapeRockwell thisiyear for the library display. Lovell stated that she would be willing to serve on this Committee. 5. Miscelleanous. Rockwell added that in the past the Commission had ex- press n Brest in scheduling other events during River Month. For example, canoe races had been considered, but the Commission dropped the idea because of liability problems. Also, there had been discussion about sponsoring a Carp Festival. Rockwell concluded that the Commission needed to define its agenda for the upcoming River Month activities and that the Commission should not feel required to conform to what had been done in the past. Through the ensuing discussion, several Commissioners volunteered to serve as chairpersons or provide assistance on the June 1987, Iowa River Month Commit- tees. 1. Photo Contest Committee - Chairperson Stroh and Committee members Wielert an er eman. 1, Clup an eanIrliB lin 3. Recognition Award(s) Committee - Chairperson Watson. IF Riverfront Commission January 7, 1987 Page 3 4. Library Display Committee - Chairperson Lovell. Helmer asked that each Chairperson bring a report to the February 1987 River - front Commission meeting (Tuesda , Februar 3 - 7:30 PM - purposely rescheduled by Commission acclamation in order to avold a conflict with the Iowa Hawkeyes' home basketball game which will be played on the first Wednes- day of the month -- the regular meeting date of the Riverfront Commission) of what should be accomplished by his/her Committee for the Iowa River Month Celebration. Helmer also encouraged the Chairpersons to invite other River - front Commissioners to participate on their Committees. FINAL REVIEW OF THE EROSION CONTROL BROCHURE: Rockwell stated that she is in the process of receiving comments on the proposed brochure text. She intends to focus next on the graphics and layout of the brochure which will be attached to the first ten pages of the 1984 How to Control Streambank Erosion booklet published by the Iowa Department of Water, Air an Waste Management. Wallace asked how the erosion control brochure was going to be distributed. Rockwell answered that it will be distributed on demand to people who call in asking for erosion control information and also to property owners along the river. Lovell asked if she was to do the mailing of the brochure once it was ready. Rockwell responded affirmatively and asked that the mailing be timed so that it serves as advance publicity for the erosion control seminar. PLANNING DISCUSSION FOR EROSION CONTROL SEMINAR: Rockwell gave a background briefing explaining that the Commission had de- cided to hold the seminar to increase public understanding --just as the brochure was intended to do --on what constitutes streambank erosion control, She indicated the Commission's previous decision to cover such topics as riprapping and bank stabilization techniques, explain application procedures and stress the importance of neighborhood cooperation. The Commission has planned to enlist a knowledgeable panel of persons who can communicate basic Information effectively to the public. Helmer appointed Bruner. to serve an the Erosion Control Seminar Committee. Bruner was requested to contact Committee Chairperson Wachal to begin plan- ning the seminar for late February 1987. Helmer mentioned that Bruner and Wachal should feel free to ask others on the Commission to help plan and implement the seminar. He requested scheduling a report on the seminar plans as a February 3 agenda item. Wallace asked if Rockwell had received many calls about erosion. Rockwell said no, only a few calls after extended periods of heavy rain, such as had occurred this past summer. Wallace asked if there had been any newspaper articles on this issue to stir public interest, Helmer said that using a press release would be a good way to get people interested in attending the seminar, 7s Riverfront Commission January 7, 1987 Page 4 STATUS REPORT BY CLEANUP COMMITTEE: Helmer reported that this is a good sized project involving many groups. The Committee plans to identify areas along the river and within the rest of the community which need cleaning up. Entranceways will also be stressed as important. These areas will be prioritized with the worst areas targeted to be cleaned up first. Helmer stated that as more groups sign up to assist with the cleanup, then projects of lesser priority will be considered. The scheduled day for this project is April 25, 1987. Helmer said that set headquarters will be located at Shelter 11 in the City Park. There will be a intendsg to have someo a ocated at each scleanup areaitonacttas a guidee. The groups will bag the garbage they collect and put the bags out to be collected st ih nt by a second group which will pass through approximately one-half hour after mnIthe garbage is bagged, The bags will be brought back to City Park to build a fternoonrso that food nand gamestcan allow the workave The sin tentois to I carbine work with fun. The Committee plans to contact the National Guard to i assist with removal and transport of Mt. Trashmore to the landfill. ij Rockwell asked if a rain day is planned. Gerleman stated that no rain day is planned; the Cleanup Day will proceed rain or shine. Rockwell inquired whether t -shirts would be included as part of the Cleanup Day. Helmer stated +. that hadn't been decided yet. hHelmer reported that the Committee is working with a University service d tfraternity, which will pans out brochures saboeutcthThpprojwectl after January 19 later to determine approximately how many groups/people will goback bparticipatk ing. Helmer requested that suggestions for a Cleanup Day title be forwarded to Gerlenan. Lovell asked if the City would pick up trash on a Saturday. strongly suggested that the Committee contact the Parks and Rcreation wDe- partment Director, Terry Trueblood, and the City Manager, Steve Atkins, to gain needed City support and approvals before proceeding much further with the Cleanup Day plans. Wallace ask sidered ed if this sort of project could be con - for the recognition award and Helmer replied that it would be a possibility. Stroh expressed some concern that the April 25 date might conflict with the Spring Hawkeye football game or with Riverfest. Helmer agreed that this needs to be looked into because such events could create a problem of obtaining sufficient participation. OTHER: Helmer asked if the Commission needed to have additional meetings with the City Manager or with the Director of Planning and Program Development about the tributaries issue. Rockwell responded that discussion at the last meet- ing seemed to affinn a consensus that most Commissioners were content to proceed on an informal basis to address tributaries issues, which are related to river projects the Commission undertakes. __ 75 Riverfront Commission January 7, 1987 Page 5 The Commissioners decided after considerable discussion that if a similar issue arises in the future, the Commission should invite the Director of the Planning and Program Development Department, Don Schmeiser, to a Riverfront Commission meeting to discuss the situation directly. The Commissioners felt that this would be preferable to dealing indirectly through memos and exacerbating misunderstandings. COMMISSIONERS' REPORT: Lovell pointed out that Gillies had mentioned trees along the riverbank opposite the City Airport needing to be trimmed. She asked if that had hap- pened yet. Helmer answered that he had visited with the City Forester who said that he could work these trees into the winter trimming schedule. Gillies stated that Project GREEN takes care of the trees between Burlington Street and Iowa Avenue along the Iowa River, but that other areas need to be taken care of also. For example, in Terrell Mill Park along the river, there are scrub trees that block the view of the river. There are also trees that have been cut to have flat tops out by the airport flight path. These trees should be removed because they will never return to their natural state. Helmer confirmed that the trees in the area along Old Highway 218 south of the Transportation Center look as though they have never been trimmed. Lovell agreed that this presents an ugly view to people coming into Iowa City from the south. Watson stated that he knows the Forester and will talk with him about what the Commission would like to see done. Helmer stated that the pruning and trimming of the trees should not be a problem, but that he didn't know if the Forester could just go out and uproot trees. MOTION: Gerleman moved that in accordance with the goal of the Riverfront a�mnission to improve vistas of the Iowa River and in continued support of the Urban Environment Ad Hoc Committee's recommendation to enhance the entranceways to the City, the Riverfront Commission recommends to City Coun- cil that 1) the truncated trees in the airport flight path between S. River- side Drive and the Iowa River be removed, and 2) the scrub brush and scrub trees in the area along the river south of the Transportation Center to Commercial Road be selectively trimmed back or removed. Wielert seconded. The motion passed unanimously. ADJOURNMENT: Gerlemen moved that the meeting be adjourned; Lovell seconded. The motion passed unanimously. The meeting was adjourned at 8:40 PM. Minutes submitted by Tracy Einspanjer. 07115� -I anrrl