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HomeMy WebLinkAbout1987-02-10 Bd Comm. minutesMINUTES IOWA CITY HOUSING COMMISSION JANUARY 13, 1987 IOWA CITY PUBLIC LIBRARY - ROOM A MEMBERS PRESENT: Dawson, Streb, Moore, Watts, Newton, Crosby MEMBERS ABSENT: None STAFF PRESENT: Boothroy, Milkman, Stroud MEETING TO ORDER: There being a quorum present, the meeting was called to order at 9:03 a.m. by Chairperson Watts. MINUTES: Minutes of the December 9, 1986, meeting were approved by Moore, seconded by Dawson, motion carried 6-0. HOUSING/RENTAL REHABILITATION: Milkman - Amended Deferred Payment Loan - 712 East Fairchild Street Previously first floor of duplex was owner -occupied and has a current Rental Rehab Lien in the amount of $5,000.00. Currently the first floor three-bedroom apartment is to be rented at ;436/month including utilities. Request is for $3,000.00 to share in the cost of siding. Approved by Moore, seconded by Dawson, motion carried 6-0. APPOINT NEW MEMBER TO CCN TO REPLACE BARFUSS: Thomas Newton was appointed to replace Barfuss, contingent upon employer approval. REVISED STATEMENT OF POLICIES DISCUSSION: Discussion postponed until next meeting due to the absence of Lyle Seydel, Housing Coordinator. ANNUAL AUDIT REPORT: Report was reviewed by Watts, Seydel and Boothroy at a meeting prior to Housing Commission meeting. No problems with housing portion of report. COORDINATOR'S REPORT: Section 8 update for January, 1987: Housing Assistance Payment of $97,695.75 for 460 Certificates; $2,428.00 for 11 Vouchers; Public Housing December rent was $10,285.00. Twenty applications were submitted for approval. /70 174 ii all MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING JANUARY 22, 1987 - 4:00 P.M. ADMINISTRATIVE CONFERENCE ROOM MEMBERS PRESENT: Buchanan, Cox, Drum, Willis, Gelman, Sumny (arrived 5:10 P.m.) MEMBERS ABSENT: Cavitt, Grimes, Lyman STAFF PRESENT: Eggers, Jehle, Craig, Spaziani, Forsythe CALL TO ORDER: President Drum called the meeting to order at 4:12 p.m. APPROVAL OF MINUTES: The minutes of the December 18, 1986, Regular Meeting were approved with the following corrections: page 2, PLANNING TO PLAN COMMITTEE: "This committee (Grimes, Gelman, Willis and Cavitt...); and on page 3, ELECTION OF BOARD PRESIDENT TO REPLACE RILEY GRIMES. Willis/Cox. Minutes of the special Board meeting of January 14-,—TJ87, were approved. Willis/Buchanan. FINANCIAL REPORTS: The following reports were reviewed by the Board: FY87 General Fund receipts through December 31, 1986. FY87 General Fund receipts to date compared to FY86. FY87 General Fund expenditures through December 31, 1986. FY87 Enterprise Fund - receipts and expenditures through December 31, 1986. FY87 Lost and Damaged Fund - receipts, expenditures and balance as of Decem- ber 31, 1986. FY87 Gifts and Bequest Fund - second quarter report. i The disbursements for December, 1986 were approved. Willis/Gelman. DIRECTOR'S REPORT: 1. Planning for the change of hours starting March 1 is underway. Hours on publications and building doors will be changed; all schedules and work assignments are being reviewed; a list of special projects for Fridays is being developed. 2. Tax reform has complicated the already complex job of ordering and dis- tributing income tax forms and information. It has also. made all tax materials out-of-date and will require several hundred dollars to update the collection, 3. The report of the Futures II staff task force is being distributed today and will be discussed at the February Board meeting. Iowa City Public Library Board of Trustees January 22, 1987 Page 2 4. The library coordinators are planning a two-hour staff meeting on Febru- ary 20 for the annual staff recognition event. There will be both staff development and staff recognition activities. President Drum will repre- sent the Board. 5. A review of the annual report of the Walker Trust indicates that since the death of Jenny Walker in 1985, the library's share of the annual income from this trust has increased to 9%. It should continue to pro- vide at least $7500 a year in income to the library's Gifts and Bequest Fund. PRESIDENT'S REPORT: I 1. Drum expressed support for increased in-house staff development activi- ties. He would like to see the annual recognition become an all -day event. 2. Drum said there should be a carefully planned schedule of events for February to remind the public about the changed hours of service and the reasons for the change. He recommends press releases, a video tape for use on Channel 20, another public meeting and individual meetings with City Council members. If there is not time today, there should be a special meeting to plan these activities. 3. Drum urged the Board members to get behind the proposed citizens's com- mittee and to submit their names for consideration if they are inter- ested. 4. Drum's remarks for the January 26 budget hearing were reviewed. PLANNING TO PLAN COMMITTEE: Eggers reported that the Committee had met twice this month, January 8 and January 22. The minutes of the January 8 meeting were distributed. The mis- sion statement, operating principles, roles, goals and objectives of the current plan have been reviewed and notes made to give to the future planning committee. The committee will meet every two weeks through February and March. FRIENDS: The Friends membership drive will kick off on February 7. Over 5,000 letters are being mailed by February I and telephone and recruitment in the library lobby will follow. Mary Jo Langhorne is chair of this campaign. FOUNDATION: Foundation Executive Director Pat Forsythe reported that as of January 4 the Centennial Endowment Fund has pledges and cash valued at $359,160. $190,000 is in pledges; $210,000 is eligible for matching the NEH grant. Over 1,000 Silver Century Cards have been sold. A meeting with the Downtown Association is being planned. Iowa City Public Library Board of Trustees January 22, 1967 Page 3 VOLUNTEER POLICY REVIEW: iAs part ew the regular review of Board was reviewed, Volunteer coordinator Carol�Spazianiesubmittedcurrent valmemoediscuss- shows that ing current issues related to volunteers and a policy hours after tall he library yore cdeducted. cost/benefit analysis which gain of approximately $3 per volunteer having 75-100 community residents each n addition the library library services, needs and problems, year who are more y benefits from candidates for temporar The volunteers also become r excelmed lent for the positions, y Job openings and are frequently partially trained of recognition the Board if they want n for those w contributed to 00orestablish first person will reachhthisvcategor this 1,000 or decision was ar eThe category this year, No decision was made, AMERICAN LIBRARY ASSOCIATION MEMBERSHIP; The Board made its annual review of members who wish to oinibrary Association, Anyone who laps to attend national meetings should be the charged non-membersdues a are less than one-half the Join the American j , Drum will rejoin. Buchanan and Summregistration fee ISECOND OUARTER REVIEW; Y will consider, The Board made ver a meas review of the second quarter report of FY87 goals and performance SPECIAL NO; The Board set Thursday, January 29, 4:00 P.M. as the time to dplans for scheduling public information efforts about the March I changiscuss e in hours, ADJOURNMENT: The meeting was adjourned at 5:55 p.m. 3,03) MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES SPECIAL MEETING THURSDAY, JANUARY 29, 1987 4:00 PM ADMINISTRATIVE CONFERENCE ROOM MEMBERS PRESENT: Buchanan, Cox, Drum, Gelman, Lyman, Summy, Willis MEMBERS ABSENT: Cavitt, Grimes STAFF PRESENT: Eggers, Craig, Jehle, Spaziani OTHERS PRESENT: University of Iowa student for class assignment President Drum called the meeting to order at 4:07 PM. Drumreviewed the City Council Budget Hearing of Monday evening, January 26th for the benefit of Board members Who had been unable to attend the hearing • Discussion followed. The Board noted that questions had been raised at the hearing and previously which needed to be addressed. Gelmanand Drum will develop a fact sheet to use when talking to City Council members based on questions which Councilman eeBaker asked at the hearing and also in conversation with Gelman later in the wk. The Board discussed many public relations options, and a time frame for• each, to inform the public about the cutbacks in libr'ar'y hours beginning March 1st and also the reasons for - this decision. The following options were approved for use within the library building: Information will be included in the March library calendar for distribution in late Febr'uar'y; a bookmark/handout will be designed and printed for distribution at the public service desks beginning in Mid -February- a Poster will be designed which will be Prominently displayed around the library and on the entrance door's: a slide show is being considered for the lobby projec- tin screen which would be shown every day from mid-February on. The following community -related options were approved by the Board: Two press releases will be prepared by the Director for mailings on February 15 and February 20; a videotape will be prepared by Drum and Dewey showing on the liMcGuire for brary's cable channel 20; a public meeting Will be held at the libr'ar'y on Sunday, March 1 at 2 PM; a Guest Opinion column in the Press Citizen by mid -February - a MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES SPECIAL MEETING JANUARY 29, 1987 PAGE 2 The fact sheet prepared by Gelman and Drum will also be used as background for anyone speaking for the library. A one page version of the fact sheet will be mailed to all members of the FRIENDS of the Library and also to all Foundation contributors with their regular monthly calendar. The meeting was adjourned by President Drum at 5:55 PM. NOTE: THURSDAY,REGULAR FEBRUARYOARD 26, 1987ING WILL HELD ON THE NEXT AT 4:00 pM PUBLIC MEETING LE MARCH 1, 1907 AT PM INMEETINGYROOMR ONSUNDAYA i -t MINUTES JPOLICE ANUARY A27,F1987RETLIBRARY IREMENT SYMEETINGSTEMS OROOMINT BBARD PRESENT: Tom O'Brien Larry Donner Duane Allison Nate Hopkins Craig Lihs Bill Farmer Bill Cook Nancy Heaton ABSENT: Jim Pratt Harvey Miller GUESTS: Terry Timmins Jim Martinek ITEMS APPROVED WERE: 1. Minutes of the November 26, 1986, meeting were approved by motion of Bill Farmer and seconded by Nate Hopkins. 2 JanuaryE9v,a1987, and fhis tmonthly ubenefit of $985.28est for service retirement effective Robert wereapprovedon motion by Nate Hopkins and seconded by Tom O'Brien. 3. Actuary's fee of $90 for computing present value of Pat Akers' and David Farnsworth's pension benefits were approved on motion by Duane Allison and seconded by Nate Hopkins. DISCUSSION WAS HELD ON: 1. The request from Terry Timmins that we consider payment of Jim Martinek's attorney fees from the settlement awarded David Farnsworth in his lawsuit against Biswarup Mukhopodhayah was presented to the Board. The $25,000.00 settlement was presented as: $7,000.00 for Jim Martinek, $1,234.10 for David Farnsworth, and 316,765.90 for the City. The City's right to claim the $16,765.90 has not been agreed to by Martinek and Farnsworth at this time. Timmins justified the City's claim citingthe revision in Chapter 411 of the Iowa Code effective July 1, 1987. This revision allows city subrogation rights on settle ments for Police and Fire members of City expenditures for medical bills, salary reimbursement and retirement benefits applicable to the incident on which the lawsuit was based. Jim Martinek explained the background and philosophy of his association with the case as justifi- cation for the requested settlement. It was explained that Farnsworth has had out-of-pocket expenses, too. The Board directed Terry Timmins ito nformediatlfathettlement parametersthin cannottbemparameters,Terry will bringtd to eBoard arecom- mendation back to the Board. Meeting adjourned. Oz 3 Jr) Mayor's Youth Employment Program Minutes Board of Directors Meeting January 21, 1987 Board Members Present: Linda Lawrence, Nancy Madsen Rowley, Doug Allaire, Jan Liggett, Janet Miller, Bill Casey, Marsha La Follette Staff Present: Peg McElroy, Teresa Ulin Visitors: Jim Swaim, Bill McCarty 1. Call to Order: Doug Allaire called the meeting to order at 4:05 p.m. II. Introductions & Welcome: Peg introduced new board member Nancy Madsen Rowley, who Is a senior library clerk at the Iowa City Public Library. Peg also welcomed Jim Swaim, Director of United Action for Youth, and Bill McCarty, Director of Youth Homes, Inc. i 1I1. Approval of Minutes: The minutes of the December 17, 1986, meeting were reviewed by the board. Bill Casey/Marsha La Follette moved to approve them. MSC. IV. Financial Report - November, 1986: The December financial report and 6 month report will be presented at the February meeting. Peg pointed out that CDBG revenue is shown in the Napolean Park account to balance the expenditures Incurred through November. Jan Liggett/ Janet Miller moved to approve the November financial report. MSC V. Additional Agenda Items Peg reported that the terms of board members Bill Casey and Renato de Leon will expire March 27. Jim Buxton of Clifton, Gunderson & Co. plans to apply at that time. Peg Informed the board that City Manager, Stephen Atkins, proposed a City of Iowa City budget for FY Be which would decrease aid to agencies by 40%. All agencies funded by the city met to draft a letter to the Council pointing out the significant Impact that this would have on human services in Iowa City. Mayor's Youth uses local funding to match state grants that provide Jobs In the community for teenagers and adults. Loss of local dollars would reduce service to individuals served on the program. Peg indicated that she was hopeful that the City Council would look favorably on restoring the funding to the level requested by the agencies, Peg also indicated that she realizes preparation of the city budget was made extremely difficult in light of shrinking state and federal dollars. VI. New Business Joint Fundralsing Project - MYEP, United Action for Youth and Youth Homes: Copies of the Statement of Intent prepared by Peg were given to board members for review. Doug Allaire stated that this is a com- mitment to further study the proposal of a Joint fundraising effort '7,3. New Business continued for the 3 agencies. The statement has been approved by the LAY and Youth Homes, Inc. boards. If approved it will be signed by Doug as board president. Doug asked for volunteers to assist in this study. Peg added that the committee will develop a proposal to be presented to the boards soon and the committee will have major decision making power. She presented MYEP's 'wish Iist' of possible uses for funds raised. The committee will meet January 26, at 7:00 in the library to study the options available. Bill Casey volunteered to assist the committee. Janet Miller/Jan Liggett moved to approve the Statement of Intent. MSC VII. Old Business Case Report Peg reported the results of evaluations completed for enrollees. A11 of the evaluations are very positive, with all supervisors stating that they would recommend their student for competitive employment. On a scale of 1-4, with 4 being the highest possible rating, 3.58 is the average evaluation score. National Center for Neighborhood Enterprise Grant Peg informed the board that she has agreed to conduct vocational education classes in February, March & April for the Neighborhood Enterprise Grant. LeAnn Weih will be contracted to conduct the environmental design component for Youth Homes, Inc. residents and Community Education Center students and to purchase supplies and materials. During the environmental design classes, LeAnn and the students will prepare a master design for work at Ralston Creek to be done by the summer Iowa Youth Corps. CEC students will receive competency credit in vocational education and science for their participation. BI 11 McCarty stated that he appreciates working with MYEP and feels a great deal can be accomplished through agencies cooperative efforts. Young Adult Conservation Corps Peg has been in contact with the University of Iowa regarding their willingness to match state funds provided by the Young Adult Conser- vation Corps grant. A decision will be made soon regarding this. The program would serve approximately 30 young people from economically distressed counties. They would be working at McBride Nature Recreation Area. Iowa Youth Corps The IYC grant will be submitted by February 4. Work at Ralston Creek would be the major project. Other projects include work at Turkey Creek, the Handicare playground, and the natural prairie above the University of Iowa softball complex. The meeting adjourned at 4:36 p.m. The next meeting wlII be held on February 18, 1987. If you have a conflict with that date, please call the office. Jan Liggett, Secretary/Treasurer /.GtGdQ GLL[� Teresa Ulin, Secretary 3 MINUTES DESIGN REVIEW COMMITTEE THURSDAY, JANUARY 22, 1981 - 4:00 P.M. IOWA CITY PUBLIC LIBRARY - ROOM C MEMBERS PRESENT: Alexander, Amert, Sunmerwill, Welt MEMBERS ABSENT: Eckholt STAFF PRESENT: Boothroy, Cain, Dunn A MINARYto Approval Nagle, Novick, Seiberling, Sinek, GUESTS PRESENT: Dave Lang, D.L. Protective Products RECOMMENDATIONS TO CI_TY COUNCIL The Design Review Committee requested that the City Council ask the Legal Department for a status report on its study concerning the regulation of newspaper vending machines on City Plaza and relay this information back to the Committee. CALL TO ORDER The meeting was called to order at 4:00 p.m. by Seiberling. i INTRODUCTIONS Cain introduced the guest. APPROVAL OF MINUTES Alexander moved to approve the minutes. Sinek seconded the motion. The minutes were approved unanimously. ELECTION OF OFFICERS Nominations began for Chair. Novick nominated Nagle but he declined because he would not be able to attend the next few meetings. Welt nomi- nated Novick who declined because she is too identified with the League of Women Voters. Seiberling nominated Welt and Nagle seconded. Nagle then moved that nominations cease. The motion carried unanimously and Welt was elected Chair. i Nominations for Vice -Chair began with Alexander nominating Novick. Novick stated that she would accept the position if Chairman Welt would do the speaking on behalf of the Design Review Committee during City Council meetings. Members unanimously approved Novick as Vice -Chair. DISCUSSION OF AWNING REGULATIONS Cain referred the Committee to the memo distributed in the agenda packet. She stated that the concepts outlined resulted from her discussion with Doug Boothroy and Karin Franklin. Staff tried to suggest a basis for awning regulations throughout Iowa City that would incorporate the Commit- tee desires and be consistent with building and sign regulations. Cain ,7fto Design Review Committee January 22, 1987 Page 2 mentioned that when discussing awnings at its last meeting, the Committee did not make any reference to fixed as opposed to retractable awnings. She noted that the Committee should decide if both types are to be included in the regulations. Cain stated that the suggested basis for review of awnings is whether the awning extends over public property or right-of-way. She said this would trigger review of most, but not all, awnings erected on buildings within the CB -10 and CB -2 zones (where front setbacks are not required). Boothroy indicated that when awnings do not encroach upon public property, there would be a review only if interni illumination was requested to exceed 25% of the awning surface. Cain replied that this allowed more flexibility than present regulations which completely prohibit more than 25% internal illumination of an awning surface. She noted that the 25% (or more) would count as part of the building signage, all of which cannot exceed 15% of the building surface area. Boothroy mentioned that there are few examples where buildings have used tup hat their allowable building atEconoFoodswasonebusinessignage swbuilding which had designeditssiH signage touseoall of this 15%. Alexander asked Long approximately what fraction of the awnings he in- stalls are fixed and retractable. Long replied ,that there is a larger portion of fixed as compared to retractable. He stated possibly 75% were fixed and 25% were retractable. Novick made a motion to include retractable awnings. No Committee member seconded the motion so it died for lack of second. Welt questioned if the Committee would review all awnings regardless if on the Plaza or illuminated. Cain replied that if the awnings extended over public property, the Committee would review them according to the concepts outlined. Alexander asked if the dimensions suggested in the outline to exempt small awnings were standard. Cain replied that the figures were not any indus- try standards but were arrived at to exempt small doorway awnings which are often used to protect entering/ exiting customers from the elements. Long stated that with the listed dimensions, the Design Review Committee would be reviewing most of the awnings that are erected. Novick moved that all awnings encroaching on public property should be reviewed - that is, retractable and fixed, illuminated and non -illuminated awnings. Nagle seconded the motion. The motion carried unanimously. Alexander mentioned that he was in favor of not exempting awnings over doors because all are related to the appearance of the building. Alexander moved that under 18 of the memo there should be a period placed after "...issuance of a building permit" with the rest of the sentence deleted along with items 1-4, so that all awnings (regardless of size) that extend / �� Design Review Committee January 22, 1987 Page 3 over public property must be approved by the Committee prior to issuance of a building permit. Surtmerwill seconded the motion. The motion carried unanimously. Novick moved to approve item 2 as written regarding awnings that do not encroach upon public property. Summerwill seconded the motion. Welt stated he has a tough time with controlling awnings over private property, but other members pointed out that this provision would allow more flexi- bility than now exists and would not be an extra requirement unless an applicant wished additional illumination of an awning. The motion carried unanimously. Cain emphasized that the Committee's recommendations will go to the Plan- ning and Zoning Commission and will also be reviewed by Legal. She sug- gested that the Committee begin to develop criteria for reviewing awning applications so others can see how the system could be adminstered. She also suggested that the Committee state its intent to meet quickly to consider any applications in a timely manner. Welt stated that the DRC will try to accommodate any requests that come in. He said a subcommittee could be named at the next meeting to begin work on developing design criteria. The consensus of the Committee was to work out guidelines to follow and then send them to the Planning and Zoning Commission. COMMITTEE INFORMATION Up -Date on Mini -Park Design Cain explained that the developer of the Paul -Helen Building had asked for the Committee's preference concerning the final finish of the brick an the old facade. She said several Committee members had viewed the site with the architect just prior to the DRC meeting. Cain said that the basic question was whether to stain the old brick to match the color of the brick on the new addition or to repair and seateelthe membersdnotedkas thatptheredwasta-ot trto variation in in it color darker. color ofthe old brick which was consistent with its history as an unseen common wall. The facade is being repaired with brick saved from putting in the windows. In t the prefer response t estaining to a gthe brick. SumnerwillueionCain said a replied architect that the Committee had trusted the architect so far and should follow his advice. Seiberling noted that all the brick will be flush and the grouting color will be the same as on the new construction. ofConsensus architectOthat- the Review naturralittee color was ofttheccbricks the onpreference the old facade be maintained and the bricks not be stained to match the color of the bricks on the new addition. Design Review Committee January 22, 1987 Page 4 2. Citizens Summary of the Budget Cain pointed out to the Committee that at 7:50 on Januar during the City Council meeting there will be time allotted for input I from boards and commissions concerning the budget, y 26, 1987, Novick mentioned that someone should speak about the importance of keeping money in the budget for replacement of trees and shrubs in the City Plaza. Seiberling said she would plan to attend the meeting and report the Committee's support of this item. 3. Newspaper Vending Machines in City Plaza Sumnerwill moved to request that the City Council ask for a status report on the Legal Department's study concerning regulating newspa- per vending machines in the Plaza and relay this information back to the Committee. Seiberling seconded the motion. The motion passed unanimously. ADJOD= The meeting was adjourned at 5:30 p.m. The next meeting was scheduled for February 19, 1987, at 4:00 p.m, Minutes submitted by Steve Dunn. /7$� �A