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HomeMy WebLinkAbout1987-02-24 Bd Comm. minutesMINUTES COMMITTEE ON COMMUNITY NEEDS JANUARY 20, 1987 - 3:30 P.M. IOWA CITY PUBLIC LIBRARY - ROOM B MEMBERS PRESENT: Cooper, Kubby, Kuhn, Leshtz, McCoy, Patrick, Rawland, Ruff, Snider MEMBERS ABSENT: Becker STAFF PRESENT: Atkins, Barnes, Milkman, Nugent, Penney, Rockwell, Einspanjer GUESTS PRESENT: Jim Swaim (United Action for Youth) RECOMMENDATIONS TO THE CITY COUNCIL: None. CALL TO ORDER AND APPROVAL OF THE MINUTES: Kubby called the meeting to order at 3:35 p.m. Kuhn moved to approve the minutes of the November 18 meeting. Patrick seconded and the motion carried unanimously. PUBLIC/MEMBER DISCUSSION: duced e Atkins, Kubby toe discuss. The first snthat shehwantsoasated tat she nt updatehon the Youth Homes. Milkman stated that no package is together yet and that they are waiting on several options for purchase of a home. Atkins stated that the Council wants to see a good "quality" package put together. He also suggested that the Committee might be interested in making a recommendation on the Youth Home's Residence at Ronalds Street. Youth Homes is negotiating with the owner, the County, for purchase of the property. Kubby stated that it might be better to wait until the County has information on the project's feasibility. Penney stated that the County is ready to act on this project. McCoy asked what the ramifications of selling this property would be. Milk- man stated that the County would sell it to Youth Homes for $1. The equity provided by ownership would allow Youth Homes to obtain a loan tate the property. Patrick mnvad Fh.� �k_ to rehabili- ss The second issue that Kubby wanted information about was the repair project at Coffelt Place. She stated that the budget is allotting them $13,000 while the Council was talking about $4,400 for the boiler at an informal meeting. Milkman stated that at the formal meeting, Council stated that they needed $13,000 and that was the amount approved. The $4,400 was just for the boiler and asbestos removal. Committee on Community Needs January 20, 1987 Page 2 bi The third issue that Kubby wanted information about was the minutes from the Housing Commission approved on November 18. She was concerned about the section that stated that two women were denied assistance in the Rental Rehabilitation Program. Milkman stated that in the Rental Rehabilitation Program if the rent charged increases due to the rental rehabilitation and the person is paying more than 30 percent of their income or if the increased rent forces them to have to move, then the City must issue a voucher or provide relocation expenses. She stated that these people also have to reside in the unit before the rehabilitation. Leshtz stated that another housing program proposal suggests that housing assistance eligibility for disabled persons be based on the person being actively declared eligible for social security because of disability, as defined by the Social Security Administration. Under these criteria there is usually a one to two year wait for a determination, resulting in a long wait to be eligible for housing. Therefore, Leshtz moved that the CCN recommend to the Housing Commission that the definittgn 61 u1sablearemain the same. xutt seconded the motinn nagca. ELECTION OF CCN OFFICERS FOR 1987: McCoy nominated Kubby for the position of Chairperson of the CCN, Leshtz seconded. Patrick nominated Leshtz for the position of Vice Chair of the CCN, Cooper seconded. Kuhn moved that nominations cease. Kubby and Leshtz will continue in their roles of Chairperson and Vice Chairperson of the CCN, respectively. UPDATE ON 1987 CDBG FUNDING STATUS: Milkman stated that she has been told that there is an overall rescission of $375 million of CDBG funds. She stated that this amounts to a 12.5% cut in funds only if Congress acts upon this proposal within 45 days. She stated that for Iowa City this cut is $15,000 below her estimate. Milkman stated that the City will receive $542,000. However, there will be approximately $25,000 additional carryover funds, so the proposed projects for 1987 should have adequate funding. She stated that Public Service funds constitute 15% of funds allotted per year, not including carryover funds. Milkman said that this would be $2,200 less than anticipated. Milkman stated that she would know more for sure about the cuts by March. Kubby encouraged the members of the CCN to write Congress and discourage them from enacting these cuts in the funds. FY87 CITY BUDGET DISCUSSION: Kubby stated that the money from CDBG for Aid to Agencies is $22,000 less those recommended by CCN. She also stated that on page 14 of the Citizens Budget Summary, figures include an allocation from the General Fund (i.e. property taxes) with the CDBG funds. She stated that last year there was $190,000 in Aid to Agencies fund and that the Council has directed that an additional the amount up5to00be thatdofected to Aid last year. tKu bynstatedthis thatear thisn sorder justoabring pre- liminary budget proposal and encouraged members of the CCN to attend the Monday night Council meeting at 7:30 if they wished to make suggestions about 074110 Committee on Community Needs January 20, 1987 Page 3 it. Atkins stated that they are going to ask agencies to critique the budget after the dust settles. Leshtz stated that they should have several copies in the lobby of the Library and the Civic Center so that handicapped people would have access to them. Milkman stated that the Committee should recog- nize that the non-operating budget under JCCOG shows that some of the public service funds are to be used for the Human Services Coordinator's salary contrary to the recommendations of the CCN. She also stated that the Free Medical Clinic has received some equipment from the University of Iowa Hospi- tals so that they will not need any CDBG funds. Atkins stated that John Staley is the Associate Director of the hospital who has been very helpful in making the equipment available and offering to train personnel in its use. Kubby stated that she will write an official letter of appreciation from the CCN. Milkman stated that the City's CIP is not itemized in the budget handout, and that the main portion of the Benton Creek Project will not be completed until FY89. She stated that it is being coordinated with the new sewers. She stated that this presents somewhat of a problem in the funding because of the Davis -Bacon requirement on projects funded (even partially) with CDBG funds. The City is in the process of trying to find a way to separate out the pro- jects so that the CDBG funds can be used this year. Kubby asked if the funds would have to be carried over. Milkman replied that they are going to avoid it if they can separate out the projects. Cooper stated that the Red Cross is listed in the budget. She asked if it is listed in there every year. Kubby said that this is only the second time the Red Cross has been included. Penny stated that it should be noted that this is not the second consecutive year. DISCUSSION OF THE CITY'S HOUSING REHABILITATION PROGRAM MANUAL REVISIONS: Milkman stated that staff is trying to make the Rehabilitation Program run more efficiently, and that staff is trying to consolidate six different manuals into one. She said that they are handing out large amounts of money through the Rehabilitation Programs with an income of only about $12,000 annually. Therefore, it is easy to see that most of the money is essentially being given away. She said that they are trying to figure out a way to get some of the money back for reuse in future years. Barnes referred to the memo, dated January 14, 1987. She stated that some rehabilitation items are depreciable and some are not. For the Comprehensive Rehab program, the staff is recommending that a forgivable loan for ten years for half of the amount be given, with a life lienon the property for the other half. Under this provision, once the property is sold, the City re- coups half of the amount of the rehabilitation cost. This would apply to someone below 50% of the median income. For someone between 50% and 80% of the median income, they propose to change from a seven year forgivable loan to a 3% low interest loan. She also stated that they wish to have a clause stating that if someone falls within 10% of the 50% median income, they would be able to get half of the rehabilitation cost in a life lien against the property and half in a loan at 3% for ten years. p?r of Committee on Community Needs January 20, 1987 Page 4 Kubby stated that for people under 50% of the median income, she is concerned about what happens when someone has to go into a nursing home. Cooper asked if the property would have to be sold to recoup the City's portion. Barnes stated that it would. Milkman said another option is 100% of the funds to be a life lien, but if the person was elderly and had to sell and needed the money, then the lien would be forgiven. McCoy suggested that a clause be written to let people who inherit the property to be able to pay back the amount little by little at no interest, but if the property is sold, that they would have to pay the amount all at once. Kubby said that the would need a provision for treating equitably those people who have to go into a nursing home. She suggested that if their monthly payment at the facility is above half of their income, then the loan could be forgiven. Barnes stated that another problem is that the property must be owner occu- pied. She stated that they need a clause indicating that if the property becomes rental, then rehabilitation funds would be reverted back to the City. Kubby suggested that they change the seven year forgivable loan to a 50% forgivable loan and a 50% life lien if a relative inherits the property; then they have the possibility of paying it back at no interest over five years if $5,000 or less and ten years if more than that. Rawland suggested that if it is rented, then they ought to have to pay it back if possible. Milkman stated that they need to discuss this issue with the legal staff. Barnes stated that they added an emergency repair program to handle emergency ry projects that are too big for the Elderly Services Agency to handle or that do not fit in any of the other programs. FINAL EVALUATIONS FOR COMPLETED 1986 PROJECTS: 1. Synthesis Studio Equipment (UAY) - Jim Swaim, Director of UAY, thanked the CCN for their support and discussed the theft of their equipment. He stated that approximately $8,000 of equipment was stolen and that they were adequately insured. He stated that they are going to replace all the equipment that they bought with CDBG money. 2. Curb Ramp Installation Project - Cooper stated that part one of the project is completed and that part two would be completed this year. 3. Goodwill Industries Renovation - Becker was absent. Nugent stated that nothing new has occurred on this project from the last report. 4. Systems Unlimited Group Homes - Becker was absent. Nugent stated that a report would be made next month. 5. Housing Modifications for Frail Elderly - Patrick reported on the im- provements being made in this project and distributed a memo from Jean Snow. 6. Mark Twain Playground Equipment - This project was completed in October. a?ov Committee on Community Needs January 20, 1987 Page 5 7, Terrell Mill Park Improvements - This project is not completed Will be completed in Spring, UPDATE ON HANDICARE PEDI-PARK AND PLAZA MINI -PARK: yet. It Rockwell stated that at the last came out for or against the Council meeting, there were no Project and so did the Council, pedi-park. The people who will consider a resolution for thee stated that on public supported the assume some of the park, She said that 27 the Council the park should Park's maintenance. She stated that Handicare would location, be completed by June, Kubby stated that his CDBG portion of Park has a good Rockwell stated that changes on the Plaza Mini -Park include the two trees in She center andthclosest owDjbuquel beaStreet will have tree to make it accessible to the wheelchair ramp from thetback es nOfnthe bstage they are considering, Rockwelldstateddthata heck asked what t bone pattern, Cooper asked about the wall withyall considering of walkway Kubby stated that it will be removed and of the a herring- bone the Paul Helen building and that is to be the main on it they decided to use on the sidewalk aloarch will be entrance way said that the g the side ofttheebuildbing asked what y are going to use brick, 9• Rockwell Kuhn moved to adjourn, Ruff seconded, The motion passed unanimous) meeting was adjourned at 5:15 p.m. Minutes submitted b y• The y Tracy Einspanjer, aqoT 0-0 MINUTES IOWA CITY AIRPORT COMMISSION JANUARY 20, 1987 MEMBERS PRESENT: Tiffany, Lewis, Ashby, Foster, Blum STAFF PRESENT: Zehr, Brown, Wright GUESTS PRESENT: None Tiffany called the meeting to order at 7:31 p.m. Attendance was noted. The minutes of the December 18, 1986, meeting were adopted as presented. PRESENTATION OF BILLS: Ashby suggested that, since an itemized list of all bills is routinely presented to each Commissioner, Zehr discontinue the practice of -reading that list aloud. He will instead talk about any item which he considers unusual and answer any questions. This was agreed to by all present. Zehr explained that the bill for snow removal from Frantz Construction was actually less than it would have been prior to the use of a swing snow blade provided by the Equipment Division for use on the Airport. The bills were approved for payment as presented. COMPLIANCE PROJECT REPORT: Zehr reported receiving a letter from Donald Schneider, manager of the Airway Facilities Division of the FAA, stating that as soon as the Iowa City Airport is officially in compliance with FAA regulations, the FAA will start installation of a visual approach slope indicator system on runway 6/24. The VASI system will be installed completely with Federal funds and is estimated to be worth $20,000. The program will include maintenance of the system once it is completed. Further, Zehr said that a state of compliance should be reached when the jextenoti- sion of fied that timeaand/24 williscompleted this accompany the engineers onThe theFAA l final inspection of the project. Zehr has received the appraisals for avigation easements at the east end of runway 6/24. Offers to purchase these easements, in the sum of $1,000 each, will be made to the owners of the involved land. The effect of these purchases will be to prevent the development of any residential structures in the area. IOWA CITY FLYING SERVICE: The consideration of Item 4-b of the agenda was delayed until the next meeting because no representative of the Iowa City Flying Service was present. 014ts MINUTES IOWA CITY AIRPORT COMMISSION JANUARY 20, 1987 PAGE 2 AIRPORT DEVELOPMENT: Zehr said he has reminded the City Manager that the Airport has 35 acres of land available for industrial development, and suggested that the site could be considered for the location of the University's proposed laser research center. CHAIRMAN'S REPORT: Tiffany called attention to an article taken from the Sacramental Bee describing the profitable development of the Yuba County Airport in Ari- zona during the last ten years. He noted the facility and situation are quite comparable to the Iowa City Airport. Tiffany also described a visit to the Hughes' flying boat, the "Spruce Goose," in California. PUBLIC INPUT: Zehr advised the Commissioners of the Iowa DOT Airport Sufficiency Rating Report. The total adjusted rating has fallen below 80%, and Zehr noted this is primarily due to the deteriorated condition of the runways. Zehr informed the Commissioners that they are asked to attend the City Council's budget review meeting at 7:30 p.m. on Monday, January 26, 1987. The meeting was adjourned at 8:25 p.m. Recorder: Priscilla Wright 1410 , W MINUTES RESOURCES CONSERVATION COMMISSION JANUARY 12, 1987 - 7:30 P.M. IOWA CITY PUBLIC LIBRARY r MEMBERS PRESENT: Goodwin, Moreland, Singer, Vogel, Crain, Pelsang STAFF PRESENT: Schoenfelder r MEMBERS PRESENT: Duffy CALL TO ORDER: The meeting was called to order at 7:30 P.M. by Goodwin, Chair. APPROVAL OF MINUTES: Singer moved to accept the minutes of the previous (December 8, 1986) meeting; Moreland seconded; motion passed. PUBLIC AND MEMBER DISCUSSION: No general public in attendance. COMMITTEE REPORTS: A. Light Bulb - Schoenfelder reported that the six hundred bulbs were in "'••yam and would be delivered to the Senior Center for give away at 9:00 a.m. Tuesday, January 13, 1987. Crain and Goodwin would help with the give away; Singer and Moreland would also try to help. RCC members will meet in the Civic Center on Monday, January 26, 1987, at 7:30 p.m. to make telephone calls to a sampling of light bulb recipients. B. Media - Duffy was absent, no formal report given. TOXIC WASTE DISPOSAL: Singer had contacted Osterberg about speaking at a public forum. Singer felt a public forum should be scheduled for late February or March. Singer will pursue the investigation of more speakers and more information for next meeting. He will also invite other concerned citizens to the next RCC meeting. OIL OVERCHARGE PROPOSALS: I Schoenfelder Bureau, dthe e i he discovered no grant funds for energy demonstration projects until after July 1987, and then the amount may be limited. OTHER BUSINESS: • A. Gasahol - Singer would investigate the use of gasahol for energy conservation more closely and report back to the meeting. Commission next MINUTES RESOURCES CONSERVATION COMMISSION JANUARY 12, 1987 PAGE 2 B. Energy Conservation Day/Week - Goodwin suggested that the City Council and Mayor proclaim an "Energy Conservation Day" or maybe week. Pelsang, Crain, and Singer will form a committee to organize this activity perhaps for next fall or the spring of 1988. ADJOURNMENT: Meeting was adjourned at 9:00 p.m. NJ SUBJECT TO BTC APPROVAL MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION JANUARY 20, 1987 - 8:00 A.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Terry, Johnson, Ehninger, McGuire, Twaler MEMBERS ABSENT: None STAFF PRESENT: Shaffer OTHERS PRESENT: Blough, LeValley, Turpin, and Scott of Heritage; Diana Beeson of University of Iowa Channel 28; Doyle Detroit; Dewey McGuire of Iowa City Public Library RECOMMENDATIONS TO COUNCIL: The Broadband Telecommunications Commission (BTC) recommended to Council, based in part on Legal staff's opinion, that Heritage should not have to provide cable service to City Block 80 downtown. The BTC will continue to monitor this situation. The BTC recommended the proposed budget to Council, but did also want to advise Council that the current budget does not account for several items, which may be important in the coming one to three years. Those items not accounted Coordinators epos tion; current auf9nanciaet l include:1) an of theade cablecompany; the odu Production chargeback system to the City Cable TV Department for services roded to the City departments that are non -cable TV related; 4) no provisions for the institutional search anddevelopment (Ihave � been erincluded,active rwhich ermay lfacilitatetieconomic savings services a nd es l nitedevelopment for the a charges bereviewo n edorPossible reductionthe (theseare reimbursements back to the City Administration and Legal for services rendered); 6) no promotion budget is now included. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: The BTC will hold cabltheir ecastliveuon Forum oTheMarch BTC tabled 87recomnendations concerning the proposed BTC by-laws and amendments until the next BTC meet- ing. The BTC recommended the proposed budget to Council and added several concernrelayed to be shCou cil (see recommendations at were not addressed in hito Council s budget tand Cable TVhat thebudget lbudget�ec- tion of City withi79tpercentltakingaid at least one aonow pay service, Terry withsubscribersinput from BTC members, will prepare a memo for the BTC and Council on the importance of telecommunications development to Iowa City's economic growth and on the future coommittegoals f committee (NPO representsRon Profit Organization) the TC. Te BTC apointed a eto behongoi gsmemberuof the Archive Subcommittee. LeValley reported tremendous growth in Community Programming Center (CPC) production completion. Almost 60 hours of local, original programming was produced by Iowa Citians in the last quarter of 1986. Johnson suggested methods of handling no-shows at the CPC workshops that LeValley will try to implement. The BTC unanimously approved LeValley's 407 MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION JANIZARY 20, 1987 PAGE 2 Ri recommended changes to the CPC guidelines, which will add an additional pre -production workshop, an additional editing workshop and a pilot program which includes a mandatory community producers' meeting which will be held quartroducers are aware of eythe e quarterly meetings. The proposed Performance . All efforts will be made to ensure all Standards, which are the specific objectives and evaluation criteria by which Heritage is to operate the CPC and Public Access Channel 26, were tabled until the next meeting by which time Heritage would be able to run these performance stan- dards by their legal staff. These performance standards have been negotiated with Heritage over a two-year period. s Shaffer. reported eight citizen complaints about cable TV since the last BTC f meeting. Some time in the future Blough projected a decline will take place in pay channel rates, an increase in basic service rates will probably con- tinue and possible free ancillary services such as FM and extra cable TV outlets may also occur. Blough projected Iowa City will have an address- able cable TV system in 1989. The BTC discussed the City Manager's letter to Heritage concerning the University's cable TV service. The BTC will write a memo expressing their concerns on this matter to the City Manager. The BTC and Heritage, after discussing serious problems being incurred with the editing equipment available in the CPC, agreed that a second editing system "Circa 1980" will be set up in the CPC and the costs for a third editing system will be sought by Heritage for discussion at the next BTC meeting. McGuire expressed the need for one-half inch video equipment in the CPC and that what is really needed in order to enable this community to use access, media and cable TV to its potential is a facilitating body or mecha- nism that can connect trained community producers with the Iowa City institu- tions and organizations that need them. MEETING CALLED TO ORDER: Meeting called to order at 8.07 a.m. ANNOUNCEMENTS: Terry announced upcoming openings on the BTC and encouraged others to apply. Terry announced that the BTC annual input forum will take place on March 3, 1987, at 7:00 p.m. The role and scope of authority of the BTC was briefly discussed and further discussion on this matter was requested at the next BTC meeting. Shaffer was asked what he thought the effect of the 1984 Cable Act is on the City. Shaffer said the 1984 Cable Act does not affect most of the City's cable ordinance. However, some major areas such as rate regulation have been affected. Shaffer will redistribute a memo he wrote encapsulating the law and its effects on the City. The BTC discussed the Council Chambers sound system and agreed that they are willing to use the dais rather than the tables and chairs in the center of the room, as they are currently doing. 4 447 MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION JANUARY 20, 1987 PAGE 3 APPROVAL OF MINUTES: Moved by Ehninger and seconded by McGuire to approve minutes of November 18, 1986. Unanimously approved with one typo to be corrected. Dewey McGuire reported the total number of AV lab hours will by the library's cut in hours. Terry complimented Dianna Beeson on of be affected ffeffectctUnive- sity Channel 28 programming. Ir Ll I 01 CK 0. not City Legal or al staff sent the BTC an opinion on this matter ustating r it Ois still recomm0. The BTC ended torCouncib1thatfor HeritageHeritage shou d not have to wire City to ire City Block 80 at this time. Moved by Twaler and seconded by Ehninger that Heritage lock 8should of have to wire City Block 80 at this time. Unanimously approved. The BTC will continue to monitor this situation. enninger expressed concern over both amendments as drafted. Shaffer said these amendments had been sent through Legal staff prior to being sent to the BTC. Ehninger suggested there may be problems with trying to put a Johnson County resident on the BTC. Johnson and Terry expressed their continued interest in seeing others ggestion was ethat radnhocs honoraated tel ryuandanon-voti gimember(s) could be added to the BTC. This is of interest because there have been several very y talented individuals express interest in participating in some adhe BTC dition, otheut are r conmunitable to iesause suchtas Co Iowa is also receive the same cable signals as Iowa City, y city limits. In j Ehninger expressed concern about the proposed electronic participation by- alaws amendment. She thought there should be a limitation that anyone of two votes per greedthatBncould BTC should e electronically. inleme s generally situa- tions. Further, that the Chairperson would have discretion in making rsuch determinations of what an emergency situation is. Final recommendations on these by-laws amendments was tabled until Legal and staff can re -draft the proposed amendments according to the suggestions made at this BTC meeting. CABLECABLE-: Shaffer presented the final cable TV budget as proposed to City Council. The BTC expressed concern that the proposed budget does not allow for 1) the Production Coordinator's upgrade; 2) that little or no money is allocated for 07 MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION JANUARY 20, 1987 PAGE 4 `1 cable telecommunications, INET and interactive applications and development of the mouslynrecork; and ommend d3supportanofathe audit proposedecable bu get cans long asThe Councilanis advised of these aforementioned concerns. The BTC discussed the idea l is sented by Shaffer of a chargeback system for non -cable TY services provided to City departments by the City Cable Department. This would help to reim- burse the Cable TV Department for work done which is what several departments already do. In addition, it wother City as suggested the professional services line item may be an area where charges could be reduced. The cable TV budget has been held to less than 190,000 because that is the projected franchise fee given the City from Slough of Heritage. McGuire inquired if more money is received than what is projected in the budget whether the extra money could be spent without being included in this budget and approved by Council. Shaffer said, according to a conversation with Helling, that this money could be spent as long as it was approved by Council. Johnson and other Commissioners also expressed the need to have a promotion budget to let people know in a community about the cable services, shows and workshops that are available them. All commissioners questioned the percentages shown in the budget. The BTC wanted all of these concerns expressed to the City Council along with their recommendation to Council concerning the proposed budget. Blough said Heritage now has 13,600 subscribers, 79% of which take at least one pay service. The average subscriber's pay to Heritage is about 120 per month. For calendar year 1987 Blough projects the Iowa City cable system will gross about 13 million. Johnson recommended a memo from the BTC to Council advising them of the pis not made in otential future loss to Iowa City's economic well-being if some investment active applications. Terryasaid he research beenand workingonntandINET willand finalize such document ingon afutue Commission x goals documet C nt and rasked alsofor saiinputhon bthis wfrom other Commissioners at their earliest convenience. The purpose of the goals document is to highlight where the BTC thinks it place their attention and emphasis iis important for them to n the next few years. McGuire reported that she, Winger, Shaffer, LeValley, Carol Spaziani and of this Dewey McGuire have all been meeting to develop a Archive Policy. The purpose Archive is by Putting th m in lthe Iowa tCity Public o save hLibrary.caHeritageuhas alreadyragreed to donate 48 hours of one-half inch VHS videotape per year for this purpose. McGuire moved that a member of the Access/NPO Subcommittee be authorized by the BTC to serve on the Archive Subcommittee on an ongoing basis. Seconded by Ehninger. Unanimously approved. McGuire complimented Heritage for their cooperation in this endeavor. 07it 7 MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION JANUARY 20, 1987 PAGE 5 CABLE TV PROGRAMMING CENTER REPORT: LeValley Presented the CPC's fourth quarter reportLeValley s idstinwas hhsieproduction toPdusince the PCsincepoo. Nearly 60oursof local Programs were in the fourth Of 1986. LeValley expressed concern over the number of no-shows in the CPC's video workshops. Johnson suggestedquarter lines reservation services, s the CPC run the workshops like the air - who have signed u That is, for all those above the required number a stand-by P for the workshops, these people could be told the occurs. LeValleygapproved t. These h sthpsopleathen and would be called when y are on also suggested producin some thought b was viable. Johnson with and/or supplementary to theivideopworksh psthat cbeingttaught in the CPC.' PROPOSED C0144UNITY PROGRAMMING GUIDELINES CHANGES FROM HERITAGE: LeValley proposed the following three items be gramming Guidelines: 1) that an additional workshop called a re - workshop be taught by Heritage. added l the Community Pre -production and more effy Her l g This should hel P P Production workshop that should help cut do)) that Heritage teach annadditionaleediting Hethe ritage conduct a mandator 9 Jam for editing time; and 3 on a quarterly basis, the community producers meeting) that update community producers, enable Purpose would be to enablHeritage would be held help each other and to get additional assistanceufrom Hercers to itage staff her and community producers could showcase their work in these meetings. Once a year, if someone cannot make a meeting, the Also { least 24 hours notice to Heritage and could setcupla special smeet n of Heritage's staff. Because there may be a negative reaction from community producers to this mandator 9 with one Ac- cess/NPO Subcommittee that mandatory sewould beconsidereda he agreed tion forms will be distributed at the end of the first g with the ine communityPilot program. Evalua- Subcommiteeowill r then reactionsto owhere the mtot�og. LeValley �and mtheoAccess/NPO seconded by McGuire that these three items 9 added tfrom hee. C Moved b ming Guidelines. Unanimouslyy Twaler, outreach efforts should be approved, with Terry adding unity Program - producers are aware of the made by Heritage to ensure thatallfull-scale Shaffer with a quarterly meeting. LeValley agreed toofurnish communit Copy of the evaluation form and agenda to be used for the y producers meeting as soon as it is completed. D OnnnCen ,...____.__ Shaffer stated the purposes in creating this document are to establish ex- actly what access relawhat ted functions Heritage is responsible for; to ensure Heritage system to the lBTC xfromeHer loged of s andttoset up the evaluation criteria. This document has been developed over o two-year the evaluation representatives of the BTC, Heritage, the Iowa City Public Library* Iowa City, the BTS and others. LeValley and Blough expressed Support for rwthe document. Moved b Access y Johnson, seconded by Twaler to recommend these Perform- J?V7 MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION JANUARY 20, 1987 PAGE 6 -I ance standards. Shaffer said there still needed to be a list of equipment added to Section 5 of the performance standards. In addition Shaffer said that Legal 's opinion (delivered during the BTC meeting) was that the perform- ance standards should be amended to the Cable Ordinance. Heritage objected to this until their legal staff could review the performance standards. Terry suggested Heritage could run it by their legal staff. Terry requested that whatever Heritage and the Access/NPO Subcommittee needed to do to com- plete this agreement, he wanted to insure that this was done by the next BTC meeting so that it could be put on the agenda and voted upon at that time. Motion and second withdrawn. BTS REPORT: t Shaffer had eight complaints since the last BTC meeting. Shaffer distributed the Government Channel 29 Program Schedule. Shaffer announced the next meeting of the Archive Policy Subcommittee would be January 27, 1987, in the b, Library. s HERITAGE REPORT: F Blough said he thought Sports Vision may be in financial difficulty. Blough projected a continuing decline of pay rates in the future; an increase in basic rates; and that ancillary services like extra outlets, FM service, etc. will be free at some point in time; and that addressability of the Iowa City cable system would possibly occur in 1989. The Iowa Cable TV Association will probably direct efforts to change State laws regarding theft of service. f Those laws, Blough said, are presently unenforceable. NEN BUSINESS: Ehninger inquired if Blough had any response to the City's letter to Heritage regarding a three percent franchise fee from money generated from the Univer- sity. Blough said no response had arrived from Heritage headquarters. Blough also said a current suit between the City of Ames and Heritage is a similar kind of situation and that Heritage may want to see the outcome of the litigation before proceeding. Blough said if the City tries to tax Heritage with three percent of University generated revenue, then Blough would have to tax the University by adding 3% to their bill. Blough said the University system will be activated by April or May and will be a 54 -channel and addressable system. Blough said he thought he knew of other systems in Iowa City similar to the University's in that they are making use of City rights-of-way. Ehninger expressed interest in letting the City Manager know that this is a matter of concern to the BTC and that the BTC has discussed this matter. Terry said he could provide a memo to the City Manager addressing some of the BTC's concerns on this issue. Terry said there has been a complaint about a small number of persons using up all of the available time on the editing system at the CPC. Shaffer said these people are not doing anything illegal according to the community pro- gramming guidelines. Shaffer said there are a couple of alternatives avail - 0?* 7 MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION JANUARY 20, 1987 PAGE 7 able to the current situation. One is that Heritage comes up with another editing system, given there is a real bottleneck at the editing system and that there is an obvious demand for such equipment. The second alternative is to cut down the number of hours anyone can make use of the editing system. It became apparent the current editing system is further hampered by its being wired into the studio in the CPC. Blough said a second editing system, circa 1980, does exist at Heritage's office but is not currently set up. Johnson pointed out additional editing systems are necessary given it takes on the average about one and one-half hours to edit one minute of face programming (this estimate of edit to finished programming ratio was estimated by LeValley). So 40 hours maximum of editing time per community producer is not much, given this information. Space for an additional editing system is also a problem in the CPC or the library.. There is no space for an editing sys- tem. Shaffer suggested making room in the lobby of the CPC where the equip- ment cabinet is or in the control room. It was decided Heritage would put their 1980 editing system together in the CPC as soon as possible to avert further editing time problems. In addition, Heritage will examine costs of an additional editing system and report these costs and the likelihood of a purchase at the next BTC meeting. McGuire stated she felt getting one-half inch VHS video equipment for the CPC is also very important. Slough agreed. Shaffer agreed as long as one-half inch equipment does not totally replace all the three-quarter inch equipment. McGuire said she thinks something that has always been missing in the CPC access program effort is a facilitating entity or mechanism that assists the organizations and institutions in Iowa City who want to make a program, but don't have the personnel or the ability to do so. The facilitating entity or mechanism would supply or assist in finding trained community producers for such organizations and institutions. This way a much larger number of Iowa City organizations and institutions would produce programs. Shaffer agreed such a facilitating body or mechanism is imperative if the community expects to use video, media and cable TV to its potential. ADJOURN: Moved by Twaler, seconded by Johnson to adjourn. Adjournment at 11:30 a.m. Respectfully submitted, Willis ew Shaffe Broadband Telecommunications Specialist d9*7 -I