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HomeMy WebLinkAbout1987-03-10 Bd Comm. minutes5_g.7) NO QUORUM MINUTES IOWA CITY RIVERFRONT COMMISSION TUESDAY, FEBRUARY 3, 1987 - 7:30 P.M. SENIOR CENTER CLASSROOM MEMBERS PRESENT: Bruner, Gerleman, O'Brien, Stroh MEMBERS ABSENT: Daly, Helmer, Lovell, Wachal, Wallace, Watson, Weilert STAFF PRESENT: Rockwell, McClean OTHERS PRESENT: Kay Gillies, Project GREEN RECOMMENDATION TO COUNCIL: None. CALL TO ORDER: Gerleman acted as temporary chairperson in Helmer's absence. He called the meeting to order at 7:45 p.m. REVIEW AND APPROVAL OF JANUARY 7, 1987, MINUTES: Due to lack of quorum, the approval of the January 7, 1987, minutes was deferred. REPORT ON ENTRANCEWAY TREE TRIMMING RECOMMENDATION TO COUNCIL: Gerleman suggested that the Commission delay action on the recommendation to Council for one year until the results of the "notching" effect on the trees in the airport flight path could be assessed. Stroh agreed that the Commis- sion should give the benefit of the doubt in this case. He added that his neighbor had his trees notched in a similar way and was shocked at first, but the next season the trees looked just fine. Gillies stated that she and Nancy Seiberling of Project GREEN had talked to Mr. Zehr, the Airport Man- ager, who stated that he was willing to work with the Commission on the environmental and aesthetic improvements along the South Riverside Drive entranceway. Rockwell requested clarification of the vista the Commission would like to preserve. Gillies answered that the view of the Old Capitol was the vista which was most obstructed by the trees. Rockwell asked whether it would be beneficial to have a group of the Commissioners do a site visit to determine the exact area, vista and desired actions needed for selectively clearing the scrub brush and timber along the river south of Sturgis Ferry Park. This could unify the Commission's stanceand allow more clear communication with City staff. Gillies, O'Brien and Bruner volunteered to visit the site. Rockwell mentioned that Wachai and Lovell had expressed interest in the site visit and Gillies thought that Seiberling of Project GREEN should also be contacted to go on the site evaluation. The Commissioners expressed interest in setting up a site visit during the noon hour in early Spring 1987. 305 Wi Riverfront Commission February 3, 1987 Page 2 Oh Gerleman asked those present to define the role the Commission should play with the Coalition. Gerleman also asked what guidelines should be considered if a Commissioner was sent as a representative to the Coalition. He thought that the Coalition should define its goals before the Commission could define its involvement. Bruner described the first meeting of the Coalition on January 20, 1987, as a means of getting interested environmental groups together in order to build a consensus for more effective environmental action in Johnson County. Rockwell added that there was genuine interest in inventorying the environmental resources in Johnson County, including plans and reports such as the Iowa River Corridor Study, to build an information base. O'Brien thought that it would be a good idea for the Riverfront Commission to get involved with the proposed Coalition; that the cooperative action of the various environmental groups would be helpful. Rockwell pointed out that the Commissioners as City representatives could report back to the Commission on the kind of action or needed resources the Riverfront Commission might pro- vide for the Coalition. It was understood that any activity or association of the Commission with the Coalition would be decided upon by the entire Riverfront atmrepresentatives ission under fromusiceothersgovernmentaltof the agencies, Council *suchoaswthe Soil Conservation Service and the U.S. Army Corps of Engines to make ers, were in a I similar position of serving as liaisons; not able as ndividual commitments for their organizations. -� Gerleman suggested that a liaison from the Commission be appointed to for- mally report back on the Coalition's goals and objectives and ways in which the Commission could provide support to the Coalition. Bruner volunteered to serve as liaison to the Coalition. Rockwell added that Wachai may be inter- ested in serving with Bruner. Gerleman reminded the Commissioners that they should all feel free to actively participate as individuals with the Coali- tion. DISCUSSION OF IOWA RIVER WATER QUALITY REPORT: Rockwell asked the Commissioners if they would be interested in receiving information from the monthly water quality report produced by the University of Iowa. Gerleman proposed that a chart be made up showing how the chemical concentration in the water changed seasonally. Stroh noted that staff time might not be available. Rockwell said that she would inquire if a student intern might be able to help chart the monthly reports. Bruner volunteered to assist Rockwell with the technical aspects and the graphics for the chart- ing project. REPORT AND DISCUSSION ON THE STREAMBANk EROSION CONTROL SEMINAR: Bruner requested rescheduling the seminar for a late March or early April date. The Commissioners concurred with his request. Gerleman asked Bruner and Wachai to come back to the Commission with a definite date and details for the Erosion Control Seminar. 3os Riverfront Commissi February 3, 198on 7 Page 3 1• PHO iO " " " n+ JUNE 1987 CONTEST COMMITTEE: EVENTS: the event by sendin Stroh said that copies of the g notices to local the Committee has sional photo ra Photo contest rules radio stations and Publicized contest g pher, Peter Feldstej�rochure. He has obtained out rapher toentries, ,Ian Wielert+ to serve as a serve with three Rjverfront lining u a Judge for therofes- mmI sionersdonrtfess professional photogo � Z• CLEANUP D the Judging panel, partici rny COMMITTEE: t sendin0ePlDaan reported that the Omega serv- i ice fraternity in Cleant Out letters local Alpha Phi ment from the National Guard y activities. Thegc organizations asking for nent Distributors has for three Committee commit i Project greed to donate rucks and drivers andtMid Conti a event• GREEN js donating food and that soda Gerleman explained pop' Gillies Conti - had not been completed, that the detailssfnewsletter said that I formin will promote the O'Brien suggestedg Mount Trashmore youngsters that drop off points made to bring the collected needed to be indicated the City Landfill trash to and established for the ran a that once the C t0 handle that arrangements I 9 of clean u omnittee knew the collected trash, must be designated complete activities that the level of partici Gerleman ties wotL Plete with trash could be undertaken potion and the scheduled be contacted. pickup Points and all appropriate would be for February 9 at The next Cleanup ppr°Prlate authori- ence Room. 5;30 P Day Committee meeting p.m. in the Chamber of Commerce Cofers 3• RECOGNITION AWARD Confer - feedback on (S) COMMITTEE: Rockwell nominated? questions concerning the presented Watson' deadline What should be the name of ar s request for be? be for submittin process: Who should be HOW should the ittin release nominations? Award(s)? What should the in be What should the award date The Commissioners reviewed p nominating j suggested that the first question should Proposed g form, ture of the nominee not be required, be deleted and that It was Stroh asked whythe signa- Rockwell believed dWahat felt the need to and had varying criteria atson felt the Process formal as the awards remain as free of restrictions thou Was currentlyprocess. Awards Committee estrictions as ght that the awards haphazard i added that 1f the Committee wanted nomieationsle HtOalso thought processrd °the With that process, fine. Wanted to use the Commission. had offered Gerleman a nomination form to He to serve with I,,tsonerl agreed. Rockwell noted thatlP them on the Awards Committee. Wachal 43165 Riverfront Commission February 3, 1987 Page 4 m 4. LIBRARY DISPLAY COMMITTEE: Rockwell reported that Lovell was working With Library staff to reserve space in display cases. Lovell was hoping River Month to use Shirley Wyrick's video tape of "The River" as part of the Iowa wa blic braxy Rockwell CQWi y at t4a helhhadooffered touserve with Library vell onin nthe9Li- braxy Display Committee. CORALVILLE MILLDAM STUDY PRESENTATION: Rockwell reported that a presentation would be made on this study on Monday, February 9 at the Council Chambers, and asked if any Commission members would be interested in attending. Gerleman said that he would try to attend. ADJOURNMENT: O'Brien moved the meeting be adjourned; Bruner seconded. The motion passed unanimously. The meeting was adjourned at 8:30 p.m. Minutes submitted by Joseph McClean. 3050 —f PT3E�IaaiiA'i MINUTES Su6JBcttO Approval DESIGN REVIEW COMMITTEE THURSDAY, FEBRUARY 19, 1987 - 4:00 P.M. IOWA CITY PUBLIC LIBRARY - ROOM B MEMBERS PRESENT: Alexander, Eckholt, Haupert, Nowick, Seiberling, Welt MEMBERS ABSENT: Amert, Nagle, Sinek STAFF PRESENT: Cain, Dunn, Rockwell GUESTS PRESENT: Craig Evans, George Mihalopoulos, Bill Nowysz, Julie Spencer RECOMMENDATIONS TO CITY COUNCIL None. CALL TO ORDER iThe meeting was called to order at 4:10 by Chairperson Welt, INTRODUCTIONS Cain introduced the guests. APPROVAL OF MINUTES OF JANUARY 22 1987 Alexander moved and Eckholt seconded the motion to approve the minutes of January 22, 1987, with the following change: p. 3 - paragraph 1; line 1, "as written" should be "of the January 9, 1987, memorandum," CART APPEARANCE EVALUATIONS FOR CITY PLAZA VENDOR APPLICATIONS Cain referred the Comnittee to the memo distributed in the agenda packet indicating the rating scale adopted last year for evaluation of cart appear- ance. She stated that the ambulatory vendor was not a cart so there was no need for an appearance evaluation. The application was included just for Committee information. Haupert questioned Cain as to how many stationary vendors are allowed. Cain replied that in addition to the popcorn vendor, there are five. She noted that the Committee evaluated appearance and did not need to consider the number of available spaces, however. Seiberling asked if after a cart was accepted there was a check-up during the season to see if the cart was abiding by the guidelines. Cain replied that there is an ongoing check by staff being in the Plaza and noticing what is occurring. If there are any problems, Lorraine Saeger sends a letter stating the problem and asking for improvements. ,3164 f JMI_' JO RM MMICROLAB TARGET SERIES MT -8 OF ;PRECEDING. UUUUME PRELM17j'NARY MINUTES Subject to Approval DESIGN REVIEW COMMITTEE THURSDAY, FEBRUARY 19, 1987 - 4:00 P.M. IOWA CITY PUBLIC LIBRARY - ROOM B MEMBERS PRESENT: Alexander, Eckholt, Haupert, Nowick, Seiberling, Welt MEMBERS ABSENT: Amert, Nagle, Sinek STAFF PRESENT: Cain, Dunn, Rockwell GUESTS PRESENT: Craig Evans, George Mihalopoulos, Bill Nowysz, Julie Spencer RECOMMENDATIONS TO CITY COUNCIL None. CALL TO ORDER The meeting was called to order at 4:10 by Chairperson Welt. INTRODUCTIONS Cain introduced the guests. APPROVAL OF MINUTES OF JANUARY 22, 1987 Alexander moved and Eckholt seconded the motion to approve the minutes of January 22, 1987, with the following change: I p. 3 - paragraph 1; line 1, "as written" should be "of the January 9, 1987, memorandum." CART APPEARANCE EVALUATIONS FOR CITY PLAZA VENDOR APPLICATIONS Cain referred the Committee to the memo distributed in the agenda packet indicating the rating scale adopted last year for evaluation of cart appear- ance. She stated that the ambulatory vendor was not a cart so there was no need for an appearance evaluation. The application was included just for Committee information. Haupert questioned Cain as to how many stationary vendors are allowed. Cain replied that in addition to the popcorn vendor, there are five. She noted that the Committee evaluated appearance and did not need to consider the number of available spaces, however. Seiberling asked if after a cart was accepted there was a check-up during the season to see if the cart was abiding by the guidelines. Cain replied that there is an ongoing check by staff being in the Plaza and noticing what is occurring. If there are any problems, Lorraine Saeger sends a letter stating the problem and asking for improvements. I 306 Design Review Committee February 19, 1987 Page 2 364 Mihalopoulos asked what all the criteria were, and Cain stated that in the Commitee meeting the only criterion was appearance. She noted that the criteria can be obtained from the City Manager's office, and vendors are rated for experience, variety, type of product sold and appearance. The following points were mentioned as each appliation was discussed: i 1. Chicago Mickey's Welt asked if there was still an exposed garbage bag. Spencer stated that the bag has been removed the i and garbage is now hidden from a front view. Seiberling asked Spencer if the paper "taco" sign was still needed. Spencer replied that this sign was no longer used and that the cart name has been changed to "Chicago Grill," Welt asked Spencer if the chalk- board menu is still used, and she replied that it is. i2. George's Gyros - I Nowick mentioned that as long as it was painted last year there was no need to paint again. Members complimented the changes made last year on cart design. I 3. Michael Brawner: Cain noted that in the application the uniform designs were shown along the with paint colors. The umbrella would be yellow and white with the cart and uniforms being tan, light green and green. Haupert questioned if from the dotted lines drawn on the diagram, would the tanks be covered by a door. Cain replied that they would be. 4. Fries BBQ s, Nowick raised the question as to where the lettering would show up in relation to the cart. Seiberling said the canopy colors should be inte- grated with the cart colors, as shown in the drawing rather than the photograph. i a I Cain mentioned that the builder of this cart is the same builder of Gringo's. Haupert complimented the cart size and wheel design. 5. Gringo's Cain noted that this is the same cart as used last year. 6. Helen Moorhead - Ala Cart Cain informed the Committee that this cart is basically stainless steel without the color of the umbrella being stated. Members mentioned that no sign was illustrated on the drawings, so evaluation graphics was difficult. of appearance and 364 Design Review Committee February 19, 1987 Page 3 7. Tom Muller - Popcorn Wagon Cain stated the cart is the same cart that they have always used. 8. Hardee's Ambulatory Vendor all Cain noted that the colors would be brown and orange. She also mentioned that there is no need to rate this because it is not a cart. In voting: Muller: 5 unanimous = 5.0. George's Gyros: 4, 4, 4, 5, 5, 5 = 4.5. Chicago Mickey's: 4, 4, 4, 4, 5, 4 = 4.2. Gringo's: 5, 4, 5, 4, 4, 5 = 4.5. Michael Brawner: 3, 3, 3, 3, 3, 3 = 3.0. Fries: 4, 4, 4, 4, 4, 4 = 4.0. Ala Cart: 3, 3, 3, 3, 3, 3 = 3.0. Cain questioned the Committee as to what suggestions they could give to vendors to improve their evaluations in the future. Nowick stated that what is needed are color pictures or drawings, not just diagrams. Also, some information on signage, graphic design, and quality of work should be pro- vided. UPDATE ON MINI -PARK CONSTRUCTION PLANS Bill Nowysz, architect, described the progress to date. He showed the Com- mittee pictures of a trash receptacle that is sturdy and heavy enough so it cannot be carried away. He provided two alternatives, one made out of metal or the other made out of concrete. A metal insert would be locked into the interior and then the bag would be placed into the metal interior. Nowysz suggested that they select the plain concrete color of "light sandblast." These receptacles would sit on the brick paving. Members agreed with these suggestions. Nowysz explained that an additional item is a new trellis against the Dain - Bosworth building, It would be 4x4 treated fir timbers locked together into a 36" grid. Members expressed concern that the trellis not provide a conven- ient way to scale the wall. Eckholt questioned Nowysz if the wall would be painted. Nowysz said that the grid would be placed up against the wall, which would give the wall an al- tered appearance from the effect,of shadows. Nowick asked if there would be any objection to painting the wall beige and then placing the timber on the wall. Nowysz replied that he had never asked, but thought,there would be no objections. Nowysz stated that the trees planted will be similar to what the City has placed in the Plaza. He noted that the existing trees will not be retained because they are overgrown. Seiberling mentioned that Washington Hawthorn ,3eL Design Review Committee February 19, 1987 Page 4 trees would be a good choice in front of the trellis. She also suggested that trees selected should be inspected in the nursery before being moved to the Plaza. Nowysz mentioned that the paving brick will have to be disrupted so the elec- trical sources and water can be hooked up. He said that the water supply will be underground, accessible by a lock with three separate places for outlets. Nowysz said the stage would be very shallow and slightly raised. He noted that any higher would require handrails. Nowysz noted that the outside sur- face is made out of timbers connected vertically with the top surface or floor of brick. Nowysz mentioned that the five light fixtures would be the same as the new light fixtures already approved for City Plaza. In some of the places an uptight that is flush with the planters will be used and will be on all night. Seiberling said that Nowysz should check the sensitivity of tree species to 24-hour light; some trees can stand more such stress than others. Novick noted that maybe there could be spot lights placed on the trellis to discourage people from climbing up the side of the wall. Alexander expressed he was very pleased with the project and the progress to date was very rewarding. DISCUSSION OF CERTIFIED LOCAL GOVERNMENT GRANTS-IN-AID PROPOSAL Cain mentioned that Iowa City is soon to be a Certified Local Government, which means Iowa City can apply to the state for funds for historic -type projects. She stated that the Historic Preservation Commission suggested a list of projects for an application for funds: 1) the completion of Plum Grove, which would require an archaeological or historical survey; 2) devel- opment of a historic survey and facade design plan for the buildings on the blocks north of Washington between Clinton, Linn and Iowa Avenue; and 3) an education project where the Historic Preservation Commission would open an office and have materials on hand for people to read about historic build- ings. The deadline date for the next grants to be made available is March 15, 1987. Welt mentioned that the City of Marion's downtown looked horrible until, with the help of local investors, the city implemented low-cost projects to de- velop a coordinated design scheme and cover up some of the worn down build- ings. He noted that this really enhanced the downtown without a great expenditure of money. Alexander expressed interest in that he would like to retain the sense of history and could aid in doing some research on the buildings in the area north of Washington. Cain told the Committee that if there was interest in a project, someone is needed to work on it and that it would take a 50% match. Alexander volun- teered his efforts to the project. Cain also noted that the state is encour- aging projects that would last for more than one year. 364 Design Review Committee February 19, 1987 Page 5 PUBLIC DISCUSSION Cain introduced a courtesy review for a "Cost Cutters" sign to be placed where the old Plaza Clothing Co. sign is presently located. Evans presented two possible signs for review and stated that preference would be for a sign like the Cost Cutters symbol. Members expressed concern that the bright red and yellow colors in the sign were not compatible with other development in the Plaza. Nowick asked if another color or material matching the facade could be used as the sign background. Members said that they would have to look at the sign in Pepperwood Place to see what the proposal looks like and also should look at the facade of the building where the sign is to be placed. COMMITTEE INFORMATION Welt announced the resignation of Joyce Summerwill. Members expressed their regret but also their appreciation for all her years of work on the Commit- tee. Welt mentioned he talked with Terry Timmins about the newspaper vending machines in the City Plaza and Timmins stated that it has not been a high priority on the Legal Department's list. Timmins also mentioned that Des Moines has passed an ordinance, and Iowa City should let Des Moines be the test and then draft the City's ordinance based on what happens in Des Moines. ADJOURNMENT The meeting was adjourned at 5:55 p.m. The next meeting was scheduled for March 12, 1987, at 4:00 p.m. Minutes submitted by Steve Dunn. 366 MINUTES CIVIL SERVICE COMMISSION FEBRUARY 4, 1987 - 3:30 PM IOWA CITY PUBLIC LIBRARY, ROOM B MEMBERS PRESENT: Buxton, Kennedy, Maxwell MEMBERS ABSENT: None STAFF PRESENT: Helling, Steinbach, Donner, Miller and Gibson RECOMMENDATIONS TO CITY COUNCIL: i None. RECOMMENDATIONS TO CITY MANAGER AND STAFF: j Commissioners requested persons oneachentry stevel and the 1st expiratinal ondateoand including the number of p a copy of the physical agility tests and the SRA Verbal Test. SUMMARY OF RELEVANT DISCUSSION: The first item of discussion was police entrance testing. Steinbach gave a i brief account of past procedures for the benefit of new Commissioners. Steinbach presented four recommendations to the Commission: I 1. Approve test weights of 20% physical agility,.40% interview and 40% writ- ten test. 2. Use of the Iowa Law Enforcement Academy (ILEA) physical agility test. I, 3. Each applicant must pass written test before taking the physical agility test. Use a cutoff of the top 75 or 50% of total applicants, whichever ap is greater. 4. Dates to begin testing would tentatively be March 13 and 14. Testts previously, test weights were 30% written test, 30% physical agility assibOX interview. These weights were reviewed during testing procedures the last time a testas given nand it deciDue de concern aboutould badversewimpact ed and on women changed p physical agility; 40% writ - it was recommended that the test be weighted 20% ten and 40% interview. After discussion, ianilitywas ma40% interviewrand Maxwell to change the weighting to 20% physical9 40%del guidelines nwere being t establ ish d well unanimously.ion carried in adance and axwelwoulda not be changed over the course of testing. 347 -I Civil Service Commission February 4, 1987 Page 2 Physical A ility Test It was recommended by Steinbach and Police Chief Harvey Miller that the Iowa Law Enforcement Academy (ILEA) physical agility test be used instead of the test developed by the American Physical Qualification Testing Corporation (APQTC) which has been used in the past. Miller explained that the ILEA test is more job related and appropriate than the APQTC. Steinbach advised new Commissioners that the job relatedness of the APQTC test was a concern ex- pressed by previous Commissioners. The ILEA test would also be less costly to the City because it is a shorter test. After a comparison of the two tests and a lengthy discussion regarding the advantages of the ILEA test, Commis- sion members unanimously approved use of the ILEA test. Commissioners re- quested copies of each physical agility test and the SRA Verbal Test. Cutoff Method The written part of the test procedure consists of the SRA test and the MMPI test administered by Dr. Jake Sines. All applicants will be given the writ- ten tests. A score below 37 on the SRA is an automatic disqualifier under ILEA standards. Because of the large number of candidates who have previ- ously been tested, Steinbach suggested that it was not necessary to give the physical agility test to every candidate. To eliminate unnecessary testing, it was suggested by Steinbach that the written test be scored immediately and only the top 50% or 75 applicants, whichever number is greater, be allowed to continMotionue in passedthe rocess. unanimously to allowlthe otherCutoff 100oapplicants or were of utotal applicants, whichever is greater, to advance to the physical agility test. Testing Dates I A tentative schedule for testing and interviews was presented by Steinbach. Thursday, March 12 - Orientation meeting for all applicants Friday, March 13 - Written test Saturday, March 14 - Physical agility test May I1-15 - Interviews with members of the Civil Service Commis- sion Commission members approved this schedule after a brief discussion. An orien- tation for applicants will be held on the evening of March 12 to familiarize them with the testing procedures. Written tests will be given starting Friday morning, March 13. Tests will be scored during the afternoon and a list posted of the top 100 or 50% of the applicants whichever is greater. The physical agility test will be given on Saturday to those who qualify. After all phases of testing, Commission members will conduct interviews for approximately the top 40 applicants during the week of May 111 1987. Commis- sioners were requested to review their schedules for time available to con- duct interviews. Commissioners expressed their desire to have as much background material as possible available at the time of the interviews. The second item of discussion was fire promotional testing. Fire Chief Larry Donner explained the need for promotional testing for each of the fire posi- tions to ensure a current list is available in the event of a resignation, 3e;r Civil Service Commission February 4, 1987 Page 3 retirement or termination. Additionally, the entry level test will expire before the end of the calendar year and will need to be renewed. Commission- ers requested from Steinbach a report that includes all entry level and promotional lists, the number of individuals currently on then and the expi- ration dates. The meeting adjourned at 5 PM. 3lei 5-W, -I MINUTES IOWA CITY HOUSING COMMISSION FEBRUARY 10, 1987 IOWA CITY PUBLIC LIBRARY - ROOM A MEMBERS PRESENT: Watts, Streb, Dawson, Crosby, Newton, Hulse, Moore MEMBERS ABSENT: None STAFF PRESENT: Seydel, Stroud, Milkman, Barnes, Boothroy ALSO PRESENT: David Leshtz, Margaret Nowysz MEETING TO being a quorum present, the meeting was called to order at 9:00 a.m. by chairperson Watts. MINUTES Motion to approve minutes of January 13, 1987, meeting was made by Dawson, seconded by Crosby, carried 6-0. NEW HOUSING COMMISSION MEMBER Chairperson Watts introduced ion, replacing James BarfussAlqHulse as new member to Housing , he 9 Commis - APPOINT NEW MEMBER TO CCN for term ending May 1, the Al Hulse accepted appointment to CCN. HOUSING/RENTAL REHABILITATION - Barnes I 820_ H� - Owner -occupied single-famil Barnes Y seven-year forgivable loan. presented pictures and an appraisal. Loan request of $17,500,00 was i approved on a motion by Newton, seconded by Moore 614 North Johnson � carried 7-O, i aridowner Rental Rehabilitation i mus provide at least one-half of he funds.) an amount of ;5,000.00 Margaret Nowsyz, agent for buyer of this property I property, She stated this property is located in the nortwas present ndantareasthat is currently before the Council to be approved property is one of only four sandstone ouses as a Historic District, that for the National Register of Historic Iowa City and is eligible two-behis droom for the restoration. Purchasercwantsutotrenovate andere are no orent as da two-bedroom single family dwelling. $15,000.00 towards rehabilitation Owner plans to contribute at appraisal y Pam Barnes distributed least I rehabilitation ng a value for the property of approximately pictures and an historic value andRetslintentbiisittoiprovide affordable housingOwhile mains tainin the Program is Sens tive to homes of 9 housing stack. The two-bedroom home will have 724 square feet of living space, It is located on a 4400 square foot lot. Windows and a base- ment door, which are currently covered and filled in, will be restored to the 300* Housing Commission February 10, 1987 Page 2 original and the structure will meet housing code. Commission members and staff discussion included the feeling that the property was not worth the rehabilitation in the first place due to the bad condition of the property and that it was a waste of Federal monies. It was also stated that the Rental Rehabilitation dollars could be better spent, and if no suitable applications were made, the unspent dollars should be returned to be reissued to other cities for rehabilitation. Concern was also expresses about the stability of the structure. Seydel stated he had submitted a memo to Marianne Milkman and Doug Boothroy recommending that the Commission not approve the loan request and the building be condemned as an eyesore, nui- sance, dangerous building. This recommendation was made based on his per- sonal observation of the structure. He stated he went by the alley side of the property and stuck a stick all the way through the wall at the top of the window. Other members felt that the dollars estimated for repairs could be substantially more and were concerned that the owner would back out. Milkman stated that at loan settlement the owner signed an agreement to complete the rehabilitation; if this was not done the City would get its money back. Barnes stated that the City would have first lien against the property and there was no way the City could lose money, because the lot itself is esti- mated to be worth $11,000.00 and is 4400 square.feet, and 4000 square feet is all that is required to build a single family dwelling in that zone. Motion to deny was made by Moore, seconded by Streb and carried 4-3 with Streb, Crosby, Moore, Hulse voting for denial and Watts, Newton, Dawson voting against denial. 1015 Muscatine Avenue - Amended Rental Rehabilitation (duplex - owner lives na ) (Origins loan of $3600.00 was approved by Commission at 11-12-85 Commission meeting). Barnes stated that approval for this Amended Rental Rehabilitation Loan (ten year deferred payment loan) needs to be contingent on clearance from City's Legal Department regarding a conflict of interest, because the owner of the property is a City employee. Seydel stated that Assisted Housing could not offer Rental Assistance (Voucher) to a tenant in this unit, because a Housing Assistance Payment Contract cannot be entered into with a City employee who is a landlord. This decision was recently upheld by current Legal Department when a part-time City library employee was a prospective landlord. This is based on a 1977 City Manager memo. Milkman stated that when the original application for this unit was offered to the Commission for approval, the Legal Department at that time felt there was no conflict of interest for a City employee to get the loan. Seydel stated that a Voucher is tied to the Rental Rehabilitation program because for each $5,000.00 received for Rental Rehabilitation, a Voucher is received and that Voucher is issued to an eligi- ble family for that unit. Milkman restated overall philosophy of Rental Rehabilitation program: to maintain and improve rental housing for affordable rents. Motion to approve Amended Rental Rehabilitation Loan contingent on the Legal Department determining there is no conflict of inter - est, was made by Newton, seconded by Dawson, carried 6-1 with Streb opposed. REVISED STATEMENT OF POLICIES DISCUSSION - Seydel Seydel stated that some of the changes were dictated by HUD directive and that this Revised Statement of Policies must also be approved by City Council and HUD after Housing Commission approval. All changes have been highlighted 309 Housing Commission February 10, 1987 Page 3 in bold print. Some of the changes made include new definitions and some clarifications of definitions. New Voucher procedures, terminology, and definitions have been added. The following statement has been added and is a requirement of HUD: "Nothing in these procedures precludes anyone from exercising other rights if it is believe they are being discriminated against on the basis of race, color, sex, creed, religion, national origin, age, handicap/disability or source of income." (Newton left meeting.) Some o those washdeterminingc single person elligibileitysionSeydel wanted srvis were the policy changed to requiring persons to obtain verification of their handicap/disa- bility through the Social Security Administrationas opposed to just using a doctor's statement of handicap/disability, which is the current procedure. David Leshtz, Social Worker II, Mental Health/Mental Retardation Unit, De - 18 partment of Human Services, stated requiring this procedure could take up to person's to sname istermine placed and on thethen wait ngake alistdifornrentalal 9-12a soi'stancenbefore their name comes to the top of the list. There was considerable discussion about other methods of verifying handicap/disability. Motion to leave policy as it currently is, using a doctor's statement to determine handicap/disabil- ity eligibility, was made by Moore, seconded by Hulse, carried 5-1, Streb opposed. Discussion Single parents with one child oom iof the ze tsameasex, anifictes y lage. are assigned e pares are assigned: one-bedroom waiting list. David Leshtz felt this would clog the one -bedroom waiting list and felt they should be assigned to the two-bedroom waiting list. But Seydel stated this is not a change, this is the procedure that has Motion was madeltowed. The leave the Policy es isolinetheust Revisedclarifies Statem nt ofopoli- cies booklet by Moore, seconded by Streb, carried 6-0. Also discussed was definition of family (Part VI, section e.). Seydel stated the fifth criteria has been proposed. The first four came directly from Federal Regulations. The fifth criteria refers to single, non-elderly/handi- capped persons living in a unit that is being rehabilitated under the Rental Rehabilitation Program, and Seydel stated that he is opposed to having this an eligibility criteria. Milkman stated this is directly linked to the Rental Rehabilitation Tenant Assistance Policyy: If the rent for the Rehabed unit goes up after rehabilitation and tenant is paying more than 30% of their expenses, if ifrthey were livthe ing in the et a unit before or be rehabilitation. Seydel stated there is no way that we can have enough Vouchers to issue to all those people who would fall into that category and that in the future Rental Rehab vouchers will be separate from Rental Assistance (Vouchers not tied to Rental Rehab units). Since no relocation funds are available through Rental Reha- bilitation or the City, the Commission felt the landlord should be responsi- ble for the relocation expenses and criteria A5 should not be added to the PolicyMotion was made by Moore to approve the Revised Statement of Policies excluding previous changes mentioned, seconded by Streb, carried 6-0. 36.0 Housing Commission February 10, 1987 page 4 REVIEW OF CHANGES IN HOUSING REHABILITATION PROGRAM -Milkman Milkman stated pune and rpose is to consolidate five different manuals into o current and proposed program streamline the process and make terms and conditions consistent as far a possible. She referred to the chart showing loan terms to owners for the ram some of the money back to be able lso changed are 9the conditions. Proposed changes include backchanto be able to purpose of getting reduced Federal allocations. going, in view of is recommended for low-interest loan terms for lower ncy incomerehabilitation major s so they A change in afford the rehabilitation. A new rehabilitation program ro ems- Recommenda- very low income families or emerge protects Is COBG staff, as are other the procedure for approving roved by ro ects be approved some minimum loan amounts tion that weatherization P processing sO cost effective. Motion rehab projects $5,000.00 or less. pent addition, si Hulse, carried 6-0. have been set, so as to make time sp to approve the changes was made by Moore, seconded by REVIEW OF CHANGES IN RENTAL REHABILITATION EHco IfarmTto HUDTENANT requirementsASSISTANCE andPOLICY in writing This policy is established to c0sly approved in written form and to outline established policies not p as a result of rehabilitation. vjsed assistance to be provided to tenants displaced Second paragraph to 5.c.(2a) was removed due to direct t make lict with i Statement of Policies for Housing Assistance, ora ra h to 5.c.(2a) was made by non -elderly tenants eligible for Voucher or Certificate. Motion o approve Tenant Assistance Po11cy excluding second p 9 P Moore, seconded by streb, carried 6-0. COORDINATOR'S REPORT - Seydel rent - Section B Update - for February, 1987: Payments made for it Vouchers - 98,255.25. Public Housing Janua-one (31) $2,197.00; 472 Certificates 3 move -ins, and 2 vacancies. Thirty $2,197 Five move-outs, approval. applications submitted HAND Commission members: Shared Housing were Housing Repair fo LpWrectoryt1987, Letterincome to The Prograil m 1986 AnnualReportsFi to Housing eldeStevenyAProjecttkins for rom D19Bd Leshtzl(2 Report, 87), Municipal Next meting: 3-10-87 Meeting adjourned. APPROVED: Gary Watts, Chairperson Sol 50(,) MINUTES SENIOR CENTER COMMISSION JANUARY 14, 1981 MEMBERS PRESENT: Geri Hall, Bill Coen, Mike Kattchee, Ruth Wagner, Jean Hood, Fred Goss MEMBERS ABSENT: Dorothy Whipple GUESTS PRESENT: Milo Pecina, CoE; June Pieper, CoE; Mike Lawson, MECCA; Agnes Kuhn, AARP STAFF PRESENT: Bette Meisel, Joyce Phelps CALL TO ORDER/MINUTES: Geri Hall called the meeting to order and asked for announcements. Bill Coen said that he had talked to Mike Foster about the large coffeepot used by Congregate Meals, and that Foster had assured him that they never needed a larger one. Coen said that he felt the coffeepot issue was a dead issue and what the Center had available for use (one 30 -cup, one 20 -cup, and the 90 -cup Congregate Meal pot) was adequate. General discussion followed and the consensus was that the Center did indeed have all the coffee pots needed for any situation in the foresee- able future. The minutes were approved as read. ; NOMINATING COMMITTEE REPORT: ?+ Kattchee reported that the Nominating Committee had met and made the l following nominations: Nominee for Chairperson - Mike Kattchee; Nominee for Vice -Chairperson - Bill Coen; Nominee for Secretary - Ruth Wagner. The Chair called for other nominations. There were none. It was moved and seconded that the Commission accept unanimously the nominations made by the Committee. This motion carried by voice vote. The new officers then told the Commission a little bit about themselves. Kattchee said he was Mayor of Coralville and had served on the Commission for seven years. He felt as a senior member he had an obligation to serve as Chair. He is an electrical engineer with experience in teaching math and physics. Ruth Wagner told the members about her background in farming and working for the Extension Service. She said she had served on various Farm Bureau i State committees. She said she felt that the Center had nothing wrong with it, but could always get better. Bill Coen said he had served as Chair in the past and he felt the Chair's duty was to seek advice and consent from the Commission members. His term on the Commission will expire after his term as Vice -Chair. He said he thought we had an excellent Senior Center and that we were going in the right direction. 307 SENIOR CENTER COMMISSION JANUARY 14, 1987 PAGE 2 There was general discussion about the time of the meeting. It was agreed to have the February meeting from 2:30-4:30 on February 18. The March meeting would be the orientation meeting for the new members. COUNCIL OF ELDERS REPORT: Milo Pecina and June Pieper both gave a report on the results of the smoking survey. The results and recommendations are on the attached sheet from the Council of Elders minutes. After discussion about these recommendations, Hood moved that the Commis- sion accept the Council of Elders recommendations, but have Meisel check on the cost of installing an exhaust fan in the ground floor lobby. Hall seconded. This carried by voice vote. Hood entthe ouncil done andponmtheir good Cattitude about thers nd task7epKattcheeer on thea doCoenthroughaob lso complimented the Council. Pecina and Pieper finished the COE report. They gave an overall picture of the various projects being worked on such as St. Patrick's Day Dance, Older American's Day in May, a speaker's bureau, a new pamphlet, updating the slide show, and rural outreach. Pieper explained about the Sycamore Mall Valentine Day breakfast on February 11. The free breakfast is served from 8:00-9:30 and is followed by entertainment. This also gives the Eldercraft Shop an opportunity to have a booth from 8:00-12 outside Petersen's. SENIOR CENTER UPDATE: Meisel 's presentation centered about the City Budget and each member received a copy of the "Citizens Summary." Pages 11 and 17 applied to the Senior Center. Kattchee asked what the Commission's options were and if there was time to go before the Council and Board of Supervisors to dis- cuss these items. Meisel said that on January 26 all boards and commis- sions were invited to make presentations if they wishes. Hall questioned what Steve Atkins meant by paragraph one on page 11 about critically evaluetinn rtio-------,__ . -1i""- P -9c .t unuer senior Center Parking. Goss 'expressed concern about chrging parking fees and expressed his feeling that it would cut back on volunteering at the Center. It was noted that the Senior Center Commission had made towards the Volunteer Specialist Po the charging suggestion as a trade-off a ;5.00 charge per year. sition; however, the suggestion was for Kattchee asked if the items as changed would affect the working of the Center. Meisel said no. He said that it was essential that we show that the half-time volunteer specialist was important to the Center, and that we agree to continue with the half-time position. However, we will con- tinue to request a full-time volunteer specialist for the future. 3e? SENIOR CENTER COMMISSION JANUARY 14, 1937 PAGE 3 Hood asked about the chairs that were not included in the appropriations for the Center, and wondered if they could ask for a portion of them. There was general discussion about the budget presentation. Hall agreed that she would do the presentation on January 26 at the City Council. Coen agreed to do the presentation to the Board of Supervisors. Meisel urged all of the members who could possibly make it to come to the meet- ing. Kattchee wanted a motion stating that the "Commission can live with the budget, but would appreciate the reinstatement of a portion of the chairs." Goss moved and the motion was seconded by Hood. The motion passed by voice vote. Meisel announced that the Senior Center had a new Maintenance Worker II, Bill Cole, who was a five-year City employee with experience. She updated the Commission on the purchases from the Gift Fund. The projector was bought and she was moving toward buying the rest of the list. She asked who on the Commission could attend the next Council of Elders, Board of Supervisors, City Council meetings. Hood agreed to attend the COE in February. SURVEY UPDATE: Wagner said that since Whipple had the statistics and she was absent, she would wait and give the report in connection with the orientation meeting in March. Coen said nearly all the surveys received showed that the Centers surveyed also had parking problems. POLICY OF WELCOME: Meisel said she would like the Commission to consider developing a Policy of Welcome and in connection with that, she would suggest that one of the Commission members write an editorial about acceptance of others at the Senior Center. She went on to explain that Henry Fox had written such an article several years ago when the Adult Day Program first came to the Center. People were saying and doing negative things to the people in the program. She said that as a result of his article, it became socially unacceptable to say ugly things about the day care people. She said that many people are offensive to others for different reasons, but as adults, we tolerate many different characters. She said that she would have a COPY of Henry Fox's article copied for the next meeting. The meeting adjourned at 5:01 p.m. Submitted by Ruth Wagner, Senior Center Commission Secretary. Prepared by Joyce Phelps, Senior Center Secretary. 3e9 5 Wl) MINUTES BOARD OF ADJUSTMENT JANUARY 14, 1987 - 4:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Fisher, Mask, Messier, Randall, Winegarden MEMBERS ABSENT: None STAFF PRESENT: Beagle, Boyle, Van Steenhuyse The meeting was called to order at 4:37. CONSIDERATION OF MINUTES Mask moved that the minutes of the December 10, 1986, meeting be approved. Randall seconded. The minutes were approved unanimously. SPECIAL EXCEPTION ITEMS 1. SE -8634. A request submitted by Master Muffler Shops (Marvin w� atiord) to expand an auto and truck oriented use in the CC -2 zone for property located at 501 South Riverside Drive. Beagle explained that the applicant was requesting deferral of this item to gain additional time for designing tree placement on the site plan. Randall moved that the item be deferred until the next regular meeting. Messier seconded. The motion passed unanimously. 2. SE -8635. A public hearing on a request submitted by Iowa -Illinois Gas 8 Electric Company for a special exception to modify a minimum yard requirement for property located at 1630 Lower Muscatine Road. Beagle reminded the Board that they approved a special exception to allow construction of a new electrical substation and control building at last month's meeting. The Zoning Ordinance requires a 20 -foot yard separating the substation from the nearest residential properties to the west. Due to size of the applicant's property and the presence of the screen, the proposed addition should not increase the appearance of congestion at the site. Staff finds that the two -foot reduction in setback will have a negligible effect, if any, on the use and enjoy- ment of adjacent properties. Beagle said that staff recommends that the application be approved as shown on the applicant's site plan dated December 4, 1986. Fisher asked where the arbor vitae screen ends. Beagle pointed this out an the site plan and noted that new arbor vitae shrubs will be planted along the same line as the existing hedge. PUBLIC DISCUSSION No one rose in favor of the application, although representatives of Iowa -Illinois were present to answer questions. Beagle noted that the preliminary large-scale non-residential development plan for the substation and control building project had been approved by the City Council. 310 MINUTES BOARD OF ADJUSTMENT JANUARY 14, 1987 PAGE 2 aeout t weeer�o of 1140 Spruce Street, came forward to ask Property P Jett. He stated that his property future y from the west. He asked if this abuts the applicant's questions own rerexpansions . Boyle answered case would set r eden structures Schweer asked ;f that each case ;s P ecedent for such as electrical the decision applied to other on its adecision would be granted onl equipment. Beagle answered kinds of hedgecW{jls site plan, Schweero allow the confi that the i of be, Beagle said then asked high on shown on the Alantin that the Ordinance requirese arbor vitae the cents for the trees d h four feet Ifences Schweer said o feels high and three'feetat twedtime seven feet Ween the ah.pplicant's that this is too low that It would g take Mask asked howpfastrarbordvitae his are required since the that arbor few Years" grows; Randall said vitae is chosen t0 grow to seven feet. because of its screen capabilities. BOARD DISCUSSION D-SCU= Beagle added Randall said that he felt that the request was reasonable, agreed, saying that the two foot reduction is a minor deviation. I Randall Fisher cant's moved that SE -8635 be approved, only site Plan dated December 4, 1986, as shown on Polled the Board. The vote was 5-0 in Mask sotion.dthe eppl;_ 3• 5E-8636, favor of the motion. Beagle I Davenport (NePublicentering on a request submitted b sion of a religious institution special East Y the Diocese of 104 East exception to permit the expan- Beagle explained that the Jefferson Street. Is to be razed to Present structure use. He said allow construction of a housing the Newman Center that the building was first constnew ucted Mary's School. An addition building for the same in 1967 and has operated as was built in 1912. The schoolin was as St. consists of the Newman the Newman Center was closed Center buildingCenter buildingsince then. The site Ing which will be will be razed to constrct and a Convent, The Newman convent will be attached by means a new, single -story added not build - be altered, except that aafourysto tall he convet. The to the rear of the building adjacent to that religious institutions garage will be tial exception. are allowed the alley. Beagle noted pa - tion to ex Existing religious uses in the RM-Iq5 zone as a s more square a feet in facilities. Since usthe n obtain a special xh Pe required, floor space than the old, a strial Beagle said P exception is that the redevelopmentborinof the site will not affect neigh - e properties. He noted that the Project, since religlouslusestestablisheduirements wbeforet be August 7, 1962, are exempt from the parking requirements. Parking spaces will be provided. August four -stall garage attached Four of these However, nine garage will be set back from the the convent. Beagle snwilloted be in the the alley only three feet that the which makes aro MINUTES BOARD OF ADJUSTMENT JANUARY 14, 1987 PAGE 3 visibility for backing out difficult. He said that staff hopes that the applicant will consider using a carport instead of an enclosed garage. However, since the applicant is exempt from the parking requirements, the Board cannot require this. Beagle stated that staff recommends that the special exception be approved. Randall asked if windows can be required at eye level in the garage. tionitosdodsoit Mask askedewhatuthednormally rl quired cofmrmomda- the the alley would be. Beagle answered ten feet. Fisher asked why the Board could not impose a condition an the garage. Beagle said that the Ordinance gives a specific exemption to religious uses established before August 7, 1962. PUBLICDISCUSSION Roland Wehner, architect for the project, rose in favor. He said that ey wou consider using a carport instead of an enclosed garage. He said that they are also considering building an underground parking garage below the structure. He showed sketches of the proposed build- ing to the Board. Mask noted that the applicants had not provided a site-specific site plan. She asked if this should be an area of concern. Beagle said yes, especially if the applicants were contemplating adding curb cuts to the site. Boyle said that the Board is approving a use, and site-specific site plans are not necessary. Wehner said that the main concern of the Newman Center Board was to be in accordance with the law and to be assured that they are exempt from the parking require- ments. While the final details of the site plan have yet to be worked out, they want to be sure that the expansion will be approved so that they can begin fund raising efforts. BillSue el, of the Newman Center Board, also rose in favor. He s a a if underground parking is used, it will be accessed frau an existing curb cut on Jefferson Street. If major changes to the tentative site plan were necessary, he assured the Board that the Newman Center Board would seek the advise of staff. No one spoke in opposition. BOARD DSSION Mask said that she was concerned about the problem of backing out of the garage. Boyle noted that the applicants cannot be required to build a carport instead of a garage. Fisher asked if approval of the request had to be site specific. Sueppel said that the main concern of the Newman Center Board at this time was to be certain that the proposed expansion would be allowed under the law. He said that they would be willing to defer the final decision on the application until a site-specific plan can be pre- pared. Fisher asked if they would allow the Board to make sugges- 316 NJ V MINUTES BOARD OF ADJUSTMENT JANUARY 14, 1987 PAGE 4 tions. Sueppel said yes. Boyle suggested that the application be approved tentatively, with final approval subject to approval of the -site plan. Beagle noted for the record that the current Newman Center structure is on the National Register of Historic Places. Messier moved that the Board grant tentative approval to SE -8636, subject to final approval upon submission of a site plan at a later date. Randall seconded. Beagle polled the Board. The vote was 5-0 in favor of the motion. Chairman Fisher formally welcomed David Winegarden as the newest member of the Board. The meeting adjourned at 5:25. Minutes submitted by Steven J. Van Steenhuyse. Approved by: Ifl'PA Q- 3/0 V 7 MINUTES FORMAL MEETING PLANNING 8 ZONING COMMISSION THURSDAY, FEBRUARY 19, 1987 - 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Clark, Dierks, Horowitz,Perry (arrived after the develop- ment item), Scott (arrived after the call to order), Wallace MEMBERS ABSENT: Cooper STAFF PRESENT: Boyle, Franklin, Manning RECOMMENDATION TO CITY COUNCIL: 1. Recommend approval of S-8702, an application submitted by R.D. Phipps for Meaapproval final Large gResidential l Oe for Meadow Ridge, subject cttoresolutionbet between theappliL)l canmnt tandthenFire Department relative to the Fire Code issue. REQUEST TO THE CITY MANAGER FOR STAFF ASSISTANCE: None. CALL TO ORDER: Secretary Dierks called the meeting to order at 7:37 p.m. i PUBLIC DISCUSSION: None. CONSIDERATION OF THE MINUTES OF FEBRUARY 5 1987: Wallace corrected the minutes on page 4, first paragraph, sixth line, "...which would be possible omy at the formal meeting." Horowitz moved to approve the minutes of 2/5/87. Wallace seconded the mo- tion. The motion carried, 5-0. DEVELOPMENT ITEMS: 1. 5-8702. Public discussion of an application submitted by R.D. Phipps for approval of the final Large Scale Residential Development (LSRO) plan for Meadow Ridge. Franklin noted that Ralph Stoffer, representing theapplicant, was pres- ent and explained that Phipps is willing to put in the sprinkling system if there is no other way to work out the fire equipment access problem. Franklin suggested approval of this item subject to resolution of the Fire Code issue by the applicant and the Fire Department. 3l/ Planning 8 Zoning Commission February 19, 1987 Page 2 Clark moved to approve S-8702, an application submitted by R.D. Phipps for approval of the final Large Scale Residential Development (LSRD) plan for Meadow Ridge, subject to resolution between the applicant and the Fire Department relative to the Fire Code issue. Dierks seconded the motion. The motion carried, 5-0-1, with Perry arriving too late to hear the motion. ZONING ITEMS: 1. Public discussion of proposed amendments to the Research Development Park (RDP) Zone. (Refer to Z-8608.) Franklin clarified that the Commission should be prepared to discuss the following at the next meeting: -What percentage for office/research versus assembly/manufacturing uses should be specified in the ordinance; -Review of setback requirements; and -Review of signage requirements/restrictions for the entire park and/or the entrance. Horowitz expressed her concern that signage be considered from all lines of sight, such as from I-80. Horowitz felt that the signage throughout the park should be considered. Scott questioned what size sign would be permitted. The ordinance per- mits a free-standing sign which does not exceed 50 square feet per sign face. Scott summarized the Commission's opinion that the signage through- out the park should be reviewed, not limited to just the entrance. He suggested that the Commissioners review the ordinance provisions for signage in the ROP zone prior to the next informal meeting. Perry cited discussion at the informal meeting of a change in the nomen- clature of the ORP designation in the Comprehensive Plan. Scott referred this discussion to the next item on the agenda. 2. Set a public hearing. for March 5, 1987, on a proposed amendment to the Comprehensive Plan to change the land use classification of property located within the northeast corner of Iowa City, north of Interstate 80, from Highway Commercial and Office Commercial to a research park designa- tion. (Refer to Z-8608.) Before the next meeting, Franklin will develop a more formal name for the research park designation on the Comprehensive Plan. She stated it will also require an evaluation of whether a policy change in the Comprehen- sive Plan is being suggested. Franklin further explained that the Highlander Inn would be included in the designation, and stressed that the designation of the area does not change the zoning of the property. r• N Planning & Zoning Commission February 19, 1987 Page 3 Horowitz questioned staff on the zoning of the property between the area under discussion and the city limits. Franklin clarified that the area is I0 -ORP; on the short-range plan this is not slated for development and on the long-range plan, development is suggested for ORP. Beyond the I0 -ORP is agriculture. Horowitz felt it made sense to have the ORP next to the agriculture and the ROP as a buffer between the ORP and the high- way commercial. Nomenclator Perry asked staff what ramifications would be involved with the name change of the ORP designation in the Comprehensive plan. Franklin stated she would review the 1978 and 1983 plan to see whether the proposed change was significant. Regarding combinationsheof�these zones. s, HShewcitedesituationstoinb Possible swhere office research parks were developed adjacent to medical facilities. She felt that in conjunction with the University, the possibilities were outstanding. Scott suggested that if the ORP and ROP were appropriate next to each other, the yard requirements at the periphery of the ROP zone might be less than the proposed 150 feet. Franklin added that the ORP was de- signed to be compatible with a residential area; the ROP was not neces- sarily intended for that type of area. Horowitz asserted that more material was needed from other resources. tt ded he inotherROPnzonetwasCommission r quested,ofand the theInitial issuesdiscussion discussed at why ehinformal discussionmth hadarea begunewithpminorstaff changesa and that there isanROPtZthe one currently. Those minor changes became much larger, the most important of which was thant for the t ittwasplan centeringtonfthe typepofbdeveof l- ofthe conceptual and master heplan isof tosave the sdeve operafrom The coinpurposein everspeime aveobui is developed. haHe d used the example of Lyle Miller and the DI Scott asked the Commission to conceptualize proposed withe mnsubdivisionbfrom ithe master plan when it is submitted for each area. Horowitz interjected that the zone should be flexible, but more issues should be defined in the ordinance. Franklin suggested that the Commis- sion view the ordinance as a means of providing a method whereby the Commission can review each park and address certain issues in the spe- cific plan for that park. Scott added that each plan would be unique since the Commission, when reviewing the plan, would take into considera- tion other issues specific to the particular project area. Looking at the ordinance proposed, (9)(2)(a)(1-9), Scott noted that these are not all inclusive, or all exclusive; the Commission could require more. He felt that the discussion was getting too specific and trying to answer all the potential problems. Planning & Zoning Commission February 19, 1987 Page 4 Regarding the convenants, Clark noted that they would be specific for a particular area, and asked if the Commission would specify what portion of the covenants are appropriate or not as they review each area. Scott felt ve Franklin stressedothatuwithaconditionalcretion zoning,ithepComnissioning thasamore flexibility and power to specify what is appropriate. She speculated that the Commission would probably be fairly consistent in specifying similar standards among parks reviewed. Clark clarified that his concern centered on what future Commissions would do with the zone, where something inappropriate might be allowed. Franklin stated that there is always that problem with everything; future Commissions may even abolish the entire ordinance. Scott mentioned some issues covered by the covenants might be restrictions on the use of metal buildings, or requiring only brick or stone facades. Franklin stated that convenants found to be too restrictive or outdated could be brought before the Commission and City Council for amendment. She noted, how- ever, that the established individuals within the park would probably be the most protective of the covenants. Perry declared his confusion, admitting that he had initially interpreted the ordinance to read that the majority of the area could develop as assembly/manufacturing. He stated that developers should be given flexi- bility, and that this would be governed by covenants and self -governed by the adjacent lot owners. In designating the percentages between office/research and assembly/manufacturing, Perry expressed his concern that developers, motivated by profit, would build up to as much assem- bly/manufacturing as possible. Franklin asserted that the covenants and development standards for the specific park should control this. Perry felt the most important issue the Commission must decided is what should be the office/research versus assembly/manufacturing percentages. Looking at the permitted uses, Scott felt there were not any offensive industrial uses listed. Horowitz felt there was a mixture, and that the percentage allowances would be very important, particularly in regard to proto-type manufacturing. Scott stated that proto-type manufacturing is not what the ROP ordinance is for; it is provided in the ORP zone. The ROP was amended to allow one acre lots, a reduction in size from the ORP, and to allow the developer to come to the Commission with a plan for all the lots of the subdivision. Horowitz agreed with Perry's concern regarding the percentages, and added her concern with the word "predominant" on page 1, (a). Scott stated that he had felt the Commission had a better understanding of the proposed ordinance changes than discussion indicates. He felt they were not any further with the discussion than when the ordinance was first brought before the Commission, and was having a difficult time understanding why the same issues are brought up over and over. 311 Planning & Zoning Commission February 19, 1987 Page 5 Dierks stated her concern with the inclusion of "park" in the title. Franklin explained that, although called "park," it is not intended to be an area with rolling leointkithere smore attention to amenities than heindustrialzone. Perry felt the percentage of office/research versus assembly could be a maximum of 30% assembly. Scott stated that he had no objections with the percentages, but the problem was when the intent of the ordinance gets mixed in the discussion. Perry and Horowitz agreed that neither had problems with the intent of the ordinance. Perry was concerned with the problem in percentages, Horowitz with the word "predominant." Scott suggested the Commission ask themselves if they are answering a potential need, and further, if the ordinance has been refined enough to address those needs. From previous discussion, it has been determined that Iowa City probably won't attract major corporate headquarters, rather, the smaller spin-offs of those companies, or companies just out of incuba- tion. Scott felt discussion was getting hung up on specifics and could end up with an ordinance that means nothing. Franklin stressed that the Commission, with consensus, could specify the percentages, 60/40, 70/30, etc., with each development. Scott agreed, and added after confirmation from Boyle, that the Commission wouldn't always have to approve the rezoning, even if the development meets the standards since zoning is always governed by the reasonable discretion of the City. Horowitz felt that it would be important for future Commissions to read the minutes in order to understand the intent of the ordinance, onScott and the deliberations behind it. Looking back at the previous Commissi, noted that the Commission present has interpreted this far on than the original. Future Commissions would always be able to change the ordinance, even if the Commission developed 40 pages to accompany the ordinance. Scott proposed that instead of setting a public hearing, this issue be deferred until more of a consensus could be reached on a direction of the Commission. Clark asked that members of the Commission be polled concerning their acceptance of a need for the zone. Personally, Clark felt that the Commission had reached a consensus that there is a need, but didn't feel Scott was convinced of that. Perry agreed, adding that it's the percent- ages causing the problem. Dierks and Horowitz also agreed that there was a need for the zone. Wallace agreed, saying that she had no problem with the RDP zone, and that it is foolish to be caught up on figures, espe- cially when remembering that the size of the tract will likely be only ten acres. If the other members are saying that an agreement could be reached on the percentages, Scott asked if a public hearing could be set for the next formal meeting. Clark noted that the percentages was one item of three that Franklin had opened up with. 311 Planning 8 Zoning Commission February 19, 1987 Page 6 Wallace moved to set a public hearing for March 5, 1987, on a proposed amendment to the Comprehensive Plan to change the land use classification of property located within the northeast corner of Iowa City, north of Interstate 80, from Highway Commercial and Office Commercial to a re- search park designation. Perry seconded the motion. Perry stated he felt the Commission should be prepared to work all night at the informal meeting to be prepared for the Wednesday hearing. Scott agreed that the Commission should reach consensus at the informal ses- sion. In voting, the motion carried, unanimously, 6-0. 3. Z-8608. Discussion of an application submitted by Southgate Development Company to rezone property within the Highlander addition from CO -1 to RDP. Horowitz moved to defer public discussion on this item until the March 5, 1987, formal meeting. Wallace seconded the motion. The motion carried, unanimously, 6-0. 4. Public hearing on a proposed amendment to the Comprehensive Plan to change the land use designation of property located at 1825 DeForest Avenue from Low Density Residential to General Commercial. (Refer to Z-8610.) There was no public discussion. Scott continued the hearing to the next formal meeting, March 5, 1987. 5. Z-8610. Public discussion of an application submitted by John Jadryev an�Jim Smith to rezone property located at 1825 DeForest Avenue from RS -5 to CC -2. Horowitz moved to defer public discussion of this item until the March 5, 1987, formal meeting. Wallace seconded the motion. Horowitz questioned why the deferral could not be made "time indefinite." Scott felt it should be continued. Horowitz expressed her concern that the ownership issue would not be cleared up. In that case, Scott stated the hearing could be closed. Clark interjected that a decision should be made and not be dependent on the ownership issue. Dierks responded that the rezoning may not be needed at all if the applicant does not obtain owner- ship. Scott added that the applicant has specifically requested deferral and that the only feasible decision given the ownership question was denial. Boyle noted that conditions could not be put on the property without the owners agreement. The motion to defer carried unanimously, 6-0. 3// Planning E Zoning Commission Page 7 February 19, 1987 6. Public discussion of proposed amendments to Chapter 22 of the Iowa City Code of Ordinances regulating manufactured housing parks. Wallace moved to defer public discussion on this item until the March 19, 1987• formal meeting. Dierks seconded the motion. Scott had ed notification tbe sent eto hadbeena anufactured�housingon at hownersralerting�themhof the amendments. Franklin will send notices. Dierks referred to 22-39 of the ordinance and questioned why "standard city hydrants shall be located With three hundred (300) feet of all manufactured housing," when the Commission had been told 150 feet was required in the Fire Code. Franklin stated that the 150 feet referred to equipment access. Boyle explained that the requirement related to the ease of carrying hoses to the rear of buildings; the 300 feet was for a different purpose. Perry asked when the park requirements would be triggered. Franklin Would explained that it is similar to a change in a subdivision; the change impose tconditions orpark covenantsstandards. Boyle Horowitz responded othat the theoCitys sih cno authority to do that; this is not conditional zoning. In voting to defer, the notion carried, 1-0-0, with Wallace voting in the affirwative. 7. Public discussion of proposed amendments to Section 36-58(g) of the Zoning Ordinance, Special Vehicle Parking and Storage. Franklin recommended that the Commission give this item further consid- eration and defer a decision. Horowitz moved to defer public discussion on this item until the formal meeting, March 19, 1987. Dierks seconded the motion. The motion car- ried, 6-0. OTHEROTHER=: I. Planing and Zoning Commission Information. a. Horowitz requested additional information from staff regarding office research parks from the City of Milwaukee, Northwestern University, and the Organization of Research Parks in Arizona. b. Clark requested additional information from staff related to the Eicher property on the west side. Looking at the interest of the number sOfyvacant Plattednresidentialrlotsiavailable rin rlight of the Possible 12,000 jobs the laser f that at a future pointacility would create. Scott noted , the Eicher item will appear on the agenda again. Boyle mentioned that the University has indicated they will not establish the facility at the corner of Dubuque and Iowa Avenue. 311 Planning & Zoning Commission February 19, 1987 Page 8 C, Scott questioned staff on non -conforming structures in historic districts; if destroyed by fire or natural disaster, a new structure can be rebuilt on the foundation lines of the previous one. Is the parking requirement affected by this? Boyle stated that the parking requirements would remain the same. ADJOURNMENT: Dierks moved to adjourn the motion. The motion carried unanniimously. 6 20 p.m. Horowitz seconded the 1 i Minutes respectfully submitted, for the last time, by Linda Manning. i I i I Approved: a yDierks, Secretary I I i I i i 5��q) Mayor's Youth Employment Program Minutes Board of Directors Meeting February 18, 1987 Wi Board Members Present: Marsha La Follette, Susan Simon, Doug Allaire, Nancy Madsen Rowley, Linda Lawrence, Bill Casey Staff Present: Peg McElroy, Teresa Win I• Call to Order: Doug Allaire called the meeting to order at 4:04 p.m. II. Approval of Minutes: The minutes of the January 21, 1987, meeting were reviewed by the board. Bill Casey/Susan them. MSC. Simon moved to approve III. Financial Reports - December, 1986 and 6 Month Report: The December financial report continues to show revenue in the Napolean Park account to offset expenses incurred. The original amount of this grant was (26,860. $23,913 of that amount has been expended with the remainder to be used for landscaping at Napolean Park. Marsha La Follette/Bill Casey moved to approve the December financial report. MSC The 6 month report is a proJection of expected revenue and expenses for the period of January through June, 1987. A copy of this report was given to each board member. IV. Additional Agenda Items Peg reported that she has received from the State of Iowa the Annual Iowa Youth Corps Report for FY 86. It was passed around for review. Peg announced that 2 new board members will begin terms on March 27. They are Jim Buxton, a CPA with Clifton, Gunderson 4 Co., and Bob 1 Lehnertz from First National Bank. j i V. Old Business Case Reoort Peg gave an update on a client who was enrolled in the 1985 Summer IYC. Joint Fundraising Project Doug reported that the committee has determined that it will be i necessary to set up a separate fundraising foundation which will be Independent from MYEP, UAY and Youth Homes. Peg read the proposal to create withInput from hall r3lagencies. Susan ces Foundation, lSimon/Marsha pLaaFolletteamoved to approve the proposal. MSC A committee to draft the articles and by-laws for the foundation will be formed. Peg passed out a list of Potential foundation trustees or, board members and asked for comments and suggestions from board members. 3/A 1 Youn Adult Conservation Coros Peg told the board that she will submit a proposal for grant by March 3, The University of Iowa has agreed to with work to be done at the YACC complex and the old FinkbanBride Nature Recreation Area a 35/. match, through early September for area. The Progam would run the softball in economically distressed countie9-24 s- olds who have len from mid-May *690000 if the 35/, match is aua(Iable,MYEP can legal -May apply far FY 1988 Fund' Re or t Peg presented a funding report to the board. MYEP re from United Way and received sd,500, with a ranking agencies in overall importance guested E7,000 the Johnson to the community, f4�000twasureOf 31 *51500. County Board of Supervisors ved MYEP The Iowa City Community School Disso after requesting s allotment, with *3,500 for FY 1988, Presentation about the gain increased program to the School PBoardaon Ma make a May 12. Bill Cdsey/Marsha La Follette moved to adjourn the meeting at 4:47 p.m. The next meeting will be held on March IS'1987 with that date, please call the offic�' If you have a conflict c4 Le -- Jan Liggett, Secretary/Treasurer �� Teresa Ulin, Secretary 3/OL Wi MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES FEBRUARY 26, 1987 - 4:00 P.M. ADMINISTRATIVE CONFERENCE ROOM MEMBERS PRESENT: Buchanan, Cavitt, Cox, Drum, Sumny, Willis MEMBERS ABSENT: Gelman, Grimes, Lyman STAFF PRESENT: Eggers, Craig, Jehle, Spaziani, Hiett, Forsythe CALL TO ORDER: President Drum called the meeting to order at 4:08 p.m. MINUTES: The minutes of the January 22, 1987 regular meeting were approved. Buchanan/Willis. The minutes of the January 29,. 1987 special meeting were also approved. Cavitt/Cox. FINANCIAL REPORTS: Disbursements for January 1987 were approved as presented. Willis/Cavitt. DIRECTOR'S REPORT: 1. Use of the library has been especially heavy lately. The January circu- lation (63,158) was a new monthly high for the library. On Sunday after- noon, February 22, over 1100 people, came through the gates at a rate of 4.5 people per minute. 2.. Recently the library managers conducted a review of the first six months of the service cuts initiated September 1, 1986. It was generally agreed that all changes had saved staff time and that there have been few com- plaints from the public. Continued growth in the use of the library, however, has wiped out some of the gains. 3. Plans for policy, procedural and schedule changes to accommodate the new library hours effective March 5 are almost complete. Public information efforts about the hours and the reasons for their change have been car- ried out pretty much as the Library Board outlined at the January 29 meeting. 4. There are several legislative issues which Iowa Public Library Trustees should be addressing. One is a proposal from the Governor's office that the regional library budgets (East Central Regional Library in this area) be cut 25%. Currently, it is felt that these funds will probably be restored. Both Senator Varn and Representative Neuhauser of the Joint Appropriations Committee support returning funding to the current level. If cut, the library would lose its back-up reference service and inter- library loan service outside the East Central Regional area. The second proposal, SF 183, co-sponsored by Senator Lloyd -Jones, would change Section 384.12 of the Code, making it clear that libraries are eligible 313 Library Board of Trustees February 26, 1987 Page 2 S. 6. for a 271 per $1,000 majority of the voters, special levy. assessed value special levy. If approved by a the City Council would be required to assess this The first annual staff Honors Breakfast on February 20 was a resounding success. The plan is to continue this event each year with different agendas of staff recognition and staff training activities. The library submitted two Library Services and Construction qct Construct - grants to the State Library last week. The first one would provide $2,800 to replace the Visual -Tek in the stud room (LSCA) This is a reading device that uses a closed circuit TVfcamera eto�enlarge print for the visually handicapped. Our current machine is on loan from a private individual. The second grant application is for to continue o last ARC project to enabjeting the library's bibliographic records to on-line catalog, continued enhancements to the GIFTS AND BEQUESTS FUND: Eggers reviewed the current balance of the Gifts and Bequests Fund, had an unencumbered balance of $18,204.74 on January 1, 1987. She asked the Board to approve the following expenditures: The fund 1. $325 for expenses for the staff Honors Breakfast, 2. $5,000 for the FY87 library materials budget. This decision was deferred from last spring at the request of the Director because she felt the usual amount of $10,000 to $13,000 could probably not be used in FY87. Both requests were approved, Buchanan/Cavitt, PRESIDENT'S I, Drum explained his attempts to respond to the February 9 editorial in the Cedar Rapids Gazette regarding fees for audio visual services, 2. Drum asked members to make reports on their visits with City members. Council 3• At the Sunday, March 1, public meeting on library hours reductions, Drum Will ask each Trustee to speak on one of the major areas covered in the fact sheet being distributed. The meeting will be live on Channel 20. ANNOUNCEMENTS FROM MEMBERS: Cavitt described some of the questions she had been receiving from the public regarding fees for audio visual materials and about the reduction of library hours. Because she felt she was unable to answer these questions if other Board members realized the seriousness of the Board's decision to reduce library hours, Willis, Drum and she asked not necessarily related. Cox responded that the two items were staff members, Fees on audio visual materials would not "buy" 2,5 Also, the long-standing commitment to a free library is a 313 Library Board of Trustees February 26, 1987 Page 3 principle developed, like free schools, to support access to ideas and infor- mation in a democratic society. They did not feel it was something that should be violated because of a short-term need for more funds. PLANNING TO PLAN COMMITTEE REPORT: The Planning to Plan Committee will meet again on March 5 and hopes to have recommendations ready for the March 26 Board meeting. Board members had no questions about the Committee's work so far or the content of the minutes of the last two meetings. FRIENDS: The Friends have unofficially met their, goal of 250 new members during their February membership drive. UNATTACHED CHILD POLICY: The Board approved the recommended revision which changes the first sentence of the policy and allows responsible adults who are not the parents to bring a child to the library. Buchanan/Cox. Unanimous. FUTURES II REPORT: Cox asked the intent of the recommendation that volunteers not displace paid staff. Spaziani explained that the staff wanted the Board to re -confirm their commitment to supplement not displace paid staff with volunteers. The Board did that last month when it reviewed the volunteer policy without revision. VOLUNTEER RECOGNITION ACTIVITIES: Expenditures of up to $1,165 for activities and awards 'related to volunteer recognition were approved from Gifts and Bequests. Buchanan/Willis. Unani- mous. The Volunteer Dinner is on March 17. Drum urged Trustees to attend. Eggers reminded the Board that volunteer recognition costs have been put into the regular operating budget starting with FY88. REVISION OF FINES AND RESERVE FEE SCHEDULES: Eggers said the reasons for changing the loan period, check out method and associated fines and reserve fees were outlined in the background paper in the packet. Buchanan asked about the statement that circulation of movies on video would be reduced by lengthening the loan period. Eggers explained this is more an outcome than a goal of the change. The goal is to "mainstream" this collection and treat it like other high -demand library collections in order to save staff time and eliminate some of the confusion regarding rules and regulations for various collections. Almost all library items will now circulate either one week or three weeks. Limits on the number checked out at one time can now be monitored by the computer. To be consistent, the staff recommends eliminating all free reserves for those over 65 and under 18 for seven day collections. The change will be effective June 15. This gives 313 Library Board of Trustees February 26, 1981 Page 4 the staff time to make the required changes to the movies on video cassette collection. The proposed change to Section 801.21 changing the daily overdue fine from $2.50 per day to $1.00 per day was approved with minor editing changes. Cavitt/Buchanan. Unanimous. The change to Section 801.26 to make all reserve fees 50t and to eliminate free reserves on seven day collections was approved as presented. Willis/Cox. Unanimous. ADJOURNMENT: The meeting adjourned at 5:40 p.m.