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HomeMy WebLinkAbout1987-04-07 Bd Comm. minutesMayor's Youth Employment Program Minutes Board of Directors Meeting March 18, 1987 -7 Board Members Present: Bob Miller, Jan Liggett, Jim Buxton, Nancy Madson - Rowley, Doug Allaire, Bob Lehnertz, Marsha La Follette Staff Present: Peg McElroy, Teresa Ulin 1. Call to Order: Doug Allaire called the meeting to order at 4:03 p.m. fI. Introductions & Welcome: New board members Jim Buxton, Clifton, Gunderson & Co., and Bob Lehnertz, First National Bank, were Introduced. III. Approval of Minutes: The minutes of the February 18, 1987, meeting were reviewed by the board. Jan Liggett/Bob Miller moved to approve them. MSC. IV. Financial Report - January, 1987; The January financial report shows audit costs In the Summer Program account. Peg reported that the January, February, and March In -School Program claims total •3,686. The negative balance In this account will be cancelled as payments on these claims are received. Bob Miller/Jan Liggett moved to accept the financial report. MSC V. New Business Reslonatfon - Teresa UOffic• Manaoer Peq Informed the board that Teresa has submitted her resignation effective May 1, 1987. Peg plans to bring someone In at 25 hours per week for administration and hopes to also hire someone for assistance In program services. The office manager position will be advertised with an application deadline of March 31. Teresa will be available half-time for training from April 13-30. Outstandino Enrolls• Selection In late April outstanding enrollees and supervisors for the 1986-87 school year will be awarded at local City Council meetings. The worksite supervisors are now submitting nominations for outstanding •nroilees. The enrollees will also be nominating supervisors to be awarded. Peg will present an award for Outstanding School Referral. Jan Liggett was an the selection committee last year and explained the process to the board. She and Marsha La Follette volunteered to do the selection this year. Mayor 8111 Ambrisco will declare •Youth EmPloYment Week" and present the awards. Any young people chosen who Iive In other communities will also be honored at their respective City Council meetings. A press release will be Issued after the selections have been made. 03 r 11111160 Council on Exceptional Children Conferenr� reg will be attending the Council on Exceptional Children Conference April 23-25. She attended 2 years ago and found It to be a good Opportunity to meet with others and exchange programming ideas. She will report to the board on this next month. Board members Marsha La L Follette and Susan Simon -111 also be attending this conference. iiouth 2000 onferenee Peg also Plans to attend the Youth 2000 Conference April 13-14. While there she will draw the names of youth to be involved in the Iowa Conservation Corps/Summer Project this year. She will report on this next month. '' �•' Old Business ed the results of working with a Transition P, Program client. �sroave a brief history of the Youth Services Foundation. Peg added that?Joe Pugh and Linda Crim have agreed to serve on the committee. Bob Lehnertz Inquired about the financial goals of the group. Doug rePlled that each agency has discussed this, but no final decision has been made. Yoslnorat Adlit Conuruatt r Peg expects to be notified on March 27 If MYEP has received the Young Adult Conservation Corps grant. This is a •45,000 grant with the University of Iowa providing a 35/, match, with work to be done at MacBride Nature Recreation Area, the softball complex and the Finkbine area. The program would run from May 15 to September 15 for 19-24 year olds who have legal residence in economically distressed counties. low& Conservation Cor s Peg Informed the board that MYEP has received the Iowa Conservation Corps/Summer Component grant for {26,920. It Includes a 3S/, local match which will be provided by the University of Iowa, Heritage Trust and COIC funds. The program will Involve 22 15-18 year aids. Age is the only criteria for eligibility and the enrollees are randomly selected. The deadline for application Is April 10. Peg has visited all area schools with program Information and news releases hand ave been Issued. The program will begin with orientation on June IS end on July 24. pop week at min wage andparticipate Inr101hours ops iof conservations ll work 30 hourseducation unpaidlmum The environmental coordinator/supervisor and safety coordinator/ supervisor Positions are being advertised. In response to a question from Bob Lehnertz, Peg stated that MYEP has liability Insurance through Alderman Wilson and has workers compensation Insurance for the enrollees. She stated that we do not have directors liability Insurance. Bob Lehnertz/Marsha La Follette moved to adjourn the meeting at 4150 p,m, The next meeting will be held or With that _date, please call the Jan Liggett$ Secretary/Treasurer Aor1L115 87 If you have a'confIIct office. Teresa Ulin, Secretary 3Sit 3 9�1' MINUTES IOWA CITY AIRPORT COMMISSION FEBRUARY 19, 1987 MEMBERS PRESENT: Lewis, Ashby, Foster, Blum MEMBERS ABSENT: Tiffany STAFF PRESENT: Zehr, Brown, Wright GUESTS PRESENT: E. Jones, H. Jones, D. Knowling Lewis called the meeting to order at 7:35 p.m. Attendance and guests were noted. The minutes of the January 20 meeting were adopted as presented. PRESENTATION OF BILLS: Copies of the itemized bills for the month were distributed to those present. Zehr called attention to the bill from American Real Estate Ltd, in the amount of $7,500 for appraisal services on the Compliance Project. The bills were approved for payment as presented, with Ashby serving as acting secre- tary. COMPLIANCE PROJECT REPORT: Zehr reported avigation easement appraisals have been completed and offers will be extended in the near future. Earth and concrete work on the runway project will begin again as soon as the frost is out of the ground. ALLEGED VIOLATION OF LEASE AGREEMENT: Blum reiterated his concern about repeated accusations by Mr. Jones that the City has violated its lease agreement with the Iowa City Flying Service. Jones repeated his allegation that the displacement of the threshold on runway 17 constitutes a degradation of the airport facilities. Blum con- tended the item cited in paragraph VI (7) of the lease clearly states that the airport must be operated as a municipal airport or equal or superior facilities shall be provided, and that those conditions'Fave been met. Attor- ney Brown supported that contention. Blum and Jones agreed to disagree on the interpretation of the lease, and Blum stated that unless Jones produces further legal opinion, there will be nothing more the Commission can do to mitigate the situation. RENTAL RATES - IOWA CITY FLYING SERVICE: Zehr reported the Commission is awaiting a response from Mr. Jones' attorney to the proposed new rental rates. The Airport Rent Committee has agreed to extend the deadline for reaching an agreement until March 15, 1987, with the stipulation that any rents ultimately agreed upon or arbitrated will be retroactive to January 1, 1987. 38s i Airport Commission February 19, 1987 Page 2 AIRPORT FARM LEASE REPORT: Zehr presented copies of a proposed farm lease agreement which would rent back to John and Allegra Dane approximately 40 acres of land recently ac- quired from them in condemnation proceedings. The Danes have negotiated a one-third/two-thirds division of profits and shared expenses. Zehr explained the 1/3-2/3 split is for compensation to Dane's for their permission to remove trees from their property. The difference between the 1/3-2/3 split and the 50/50 split is approximately $1,000. Zehr indicated he felt that the agreement presented should be just compensation for the trees to be removed and recommended that it be accepted. Blum and other Commissioners observed that the price seems high and decided by unanimous vote to table the matter until next month so other options can be investigated. AIRPORT SURVEY RESULTS: Zehr provided a summary of the 100 responses he has received from the airport survey which was mailed to 300 registered aircraft owners within a 30 -mile radius of Iowa City. The results show that owners are interested in basic hangar space and also in automated weather reporting and VASI lights for Runway 24. CHAIRMAN'S There was no chairman's report. PUBLIC AND COMMISSION MEMBERS INPUT: Blum said he has received a complaint about a bright light which shines into the eyes of a pilot as he/she approaches runway 17 at night, and said that he too has seen this bright light. He asked Zehr to help him try to determine the source of the light so that steps can be taken to redirect it. The meeting was adjourned at 8:35 p.m. Recorder: Priscilla Wright 38r MINUTES IOWA CITY AIRPORT COMMISSION FEBRUARY 24, 1987 MEMBERS PRESENT: Tiffany, Ashby, Blum, Foster MEMBERS ABSENT: Lewis STAFF PRESENT: Zehr, Brown Tiffany called the meeting to order at 12:05 p.m. Attendance and guests were noted. It was moved and passed to discuss the farm lease with John Dane for 40 acres of crop land. Lehr presented a report to the Commission regarding options available to them to remove trees in the approach to Runway 06 on John Dane's property. Condemnation proceedings would ultimately be required to remove the trees without the owner's consent. Attorney Brown indicated legal fees could exceed $1,000. Zehr explained that the difference between the standard 50/50 farm lease and the 1/3-2/3 farm lease with shared expenses would be around $1,000, depending on the growing season. Zehr presented a second option for the Commission to consider which included a $2,000 cash payment to Dane for removal of the trees and a 1/3-2/3 farm lease with no expenses to the Commission. Zehr recommended the 1/3-2/3 lease with shared expenses because it was most cost effective for the Commission. Considerable discussion followed covering concerns about the cost of tree removal and the process being followed to accomplish the tree removal and precedents the Commission may be establishing. It was moved by Ashby, seconded by Foster, to enter into the 1/3-2/3 shared expense farm lease with John Dane. Motion carried. Zehr presented a letter from Rev. G.F. Vandervender, Apostolic Bible Church, to install a sign on airport property at the corner of Highway 1 and Dane Road to serve as a guide to instruct the public as to the location of the church building. The location was shown to the Commission on Airport maps and the sign is not affected by the Overlay Zoning Ordinance. Blum moved that the sign be allowed to be installed contingent to the following limitations: 1. That the sign be no higher than it presently is and not be allowed to conflict with the Airport Overlay Zoning Ordinance in any way. 2. The Apostolic Bible Church be responsible for all maintenance and upkeep of the sign. 3. The Apostolic Bible Church deed ownership of the sign to the Iowa City Airport Commission. Zehr and Brown will prepare the agreement and present it to the church. Seconded by Foster. Motion carried. Zehr reminded the Commission of the conference sponsored by the National Associa- tion of State Aviation Officials in Des Moines on March 10 and 11. Registration fee is $265. The concern of the Commission was that the fee was too high and it would be more beneficial to attend the State Airport Conference in April. Meeting adjourned at 12:30. 3S _I i 3tka) MINUTES WEDNESDAY, FEBRUARY 11, 1987 - 7.30 P.M. APPROWN HISTORIC PRESERVATION COMMISSION COMMERCE CENTER, THIRD FLOOR CONFERENCE ROOM MEMBERS PRESENT: Champion, Nowysz, Sierk, Vanderwoude, Wagner MEMBERS ABSENT: Horowitz, Kern STAFF PRESENT: Franklin, Lazenby GUESTS PRESENT: Beth Collison, Johnson County Historical Society CALL TO ORDER: Chairperson Nowysz called the meeting to order at 8:00 p.m. APPROVAL OF MINUTES OF JANUARY 14 1987: Wagner noted that the name missing on page six is Ginalie Swain, the new editor of the Palimpset. Sierk moved and Vanderwoude seconded the motion to approve the minutes of January 14, 1987, as amended. The motion was carried unanimously. PUBLIC DISCUSSION: None. PRESERVATION WEEK PLANNING: Nowysz explained that due to the current commitments of the Commissioners, the end of February would be a deadline for making a commitment to conduct a homes tour. If the homes were not selected by then, the tour should be postponed to fall. Collison agreed that two months would not be enough time to make plans. Nowysz noted that Polly Brotherton; who would talk on programs in the schools during preservation week, was unable to attend the meeting. She suggested a letter be written to her. Franklin reed that the homes suggested tat a subcommittee e n r would e 1 formed for theprogram nthe schools. SheNoone volunteered. Franklin noted that Susan Horowitz might be an appropriate person to head a subcommittee for the program in the schools since she had originated most of the ideas for the project. Champion stated that ewould like osee the jltour ierpresrvationweeknextyearand not in the fal,coincidng the two events, it would be an opportunity to educate the public and make them aware of preservation week. Champion questioned what the other plans for preserva- tion week are. 3 8C Historic Preservation Commission February 11, 1987 Page 2 Nowysz replied that she had spoken with Sandra Eskin about a luncheon in Old Brick. At that time there would be a dedication of the Margaret Trott memo- rial rervation Prese Preservation Person and tof the he Historic PShe suggested othatsthe Comoiissision would ionomaye want to vote for someone at the next meeting and any suggestions would be taken. Sierk questioned whether any Preservation Person of the Year had been chosen before. Nowysz replied that in the past years Frederick Kent, Irving Weber and Friends of Old Brick had been chosen. Nowysz stated that the Commission needs to find out what this year's theme for Preservation Week is. Franklin stated that she was not aware that any theme had been picked yet. Wagner noted that the bicentennial for the Consti- tution may be the theme. Champion questioned whether any other types of educating the public on his- toric preservation could be attempted such as articles in the newspaper. Nowysz replied that an article had been published in the "fix up" issue of the Press -Citizen which comes out in the spring and is in an interview for- mat. Champion suggested that writers at the Press -Citizen could be contacted to focus their articles on preservation week. She suggested such writers Marleen Perrin, Johanna Beers, the "Knock on Wood" columnist and Irving Weber. Champion suggested that'a letter be written to the columnists to see if they wouldn't join in promoting Preservation Week. Franklin noted that personal contacts may work better. Sierk questioned the feasibility of the Commission organizing a supplement to the Press -Citizen. Wagner noted that a chronology flyer is published regu- larly and it may be possible to have something written in conjunction with the calendar of events. Nowysz strongly agreed with the idea. She noted it would benefit the whole community. Sierk stated that the opportunity to advertise in a flyer may appeal to many businesses who have taken part in renovation. Franklin suggested that one of the Commissioners contact either the editor or the owner of the Press -Citizen, emphasizing that the flyer could be an asset to the community and the paper. Franklin summarized the projects by stating that the homes tour would proba- bly be postponed. She questioned whether the program in the schools would be feasible and whether there is a lot of interest in having the program. The members replied that there is an interest in carrying out the program. Franklin noted that due to the organizational work the program would require, a subcommittee should be formed. DISCUSSION OF POSSIBLE PROJECTS FOR CERTIFIED LOCAL GOVERNMENT GRANT: Franklin distributed a two-page excerpt from the packet the staff received from the State Office of Historic Preservation which outlines some of the parameters for approving a project. She reported that the letter which came with the packet states that the emphasis this year is on archaeological sites. Franklin suggested a possible project could be a facade renovation program on a block downtown defined by Washington, Clinton, Iowa and Dubuque 3 S4 Historic Preservation Commission February 11, 1987 Page 3 Streets. She stated the reason for choosing that block is that some facade renovation has been done there that many older buildings are located there and it's the block north of the Urban Renewal area and has not received a lot of attention as far as public monies being put into it. She stated that a facade renovation program would not have funds for the renovation of a spe- cific building but for the development of a plan for facades along a block. She suggested that a consultant be hired to look at the streetscape of these four faces of the block and make recommendations for facade renovation. This could take the form of an illustrated brochure which would be distrib- uted to property owners of that block who could use it for advice or techni- cal assistance. Franklin was unsure whether such a project would qualify due to the subject emphasis of the state office. Franklin noted that the goal of the program is to have a city do some long range planing in historic preser- vation and this project is longer range than a small project and could be used in other blocks if it is successful. Franklin questioned whether the Commission would like to pursue the idea as a grant application and ques- tioned what project suggestions the Commissioners had. Nowysz supported the suggestion and stated it was a good block to chose for such a project. VanderWoud the Possibility gof tselli ngeadvertisinghspaces ino theobook.CSiehamrkosuggestedea pamphlet containing general information about historic districts. Franklin noted the idea had been mentioned before and may be a good task for the Commission to undertake due to the limits of the staff's time to be able to complete such a project. i Nowysz reported she had seen a project in Philadelphia where an unoccupied store front was used by the historical society to encourage people to re- search their homes. Franklin stated that project funding runs through the summer. She noted that applications are due March 15,1987. The Commission could submit as many applications as it wanted. Nowysz suggested that an archaeology project could be the completion of the Plum Grove plan. Franklin questioned who had done the previous archaeologi- cal work. Wagner stated that the State Historic Preservation Office may have done the work. Sierk noted that such a project would fit well within the archaeological emphasis. VanderWoude suggested that more books could be added to the reference book collection. Champion stated that the public library would be the ideal place for public accessibility. Nowysz recessed the meeting at 8:40 for a five-minute break. The meeting was called back to order at 8:50 p.m. 3 8L Historic Preservation Commission February 11, 1987 Page 4 REVIEW OF REHABILITATION PROJECTS: The first subject was 614 North Johnson. Franklin reported that the Housing Commission voted not to approve the rental rehabilitation monies. She stated that an appeal is being considered or that it may be taken back to the Hous- ing Commission. Franklin noted that it is important for the Commission to make a strong statement for preservation but it is not yet known to whom that statement should go. Nowysz stated that she would abstain from making a recommendation concerning the building because of her connection to it. (Nowysz did discuss the Hous- ing Commission meeting, noting that statements were made to the effect that nothing was worth preserving in Iowa City. She stated that the vote was four to three against funding.) Champion questioned whether the house had been sold. Nowysz replied that the sale is subject to obtaining this financing. Nowysz went on to describe the house in detail, noting that the City recommended that the restoration be done in such a way allotingfu ds fort two bedrooms houses. She statedothat two contrachouse because t bids are ohad been submitted. Franklin noted that it does meet all the criteria for the rehabilitation program. Wagner questioned the order in which the sale and funding must follow. Nowysz replied that the funds are contingent upon the sale and the sale is contingent upon the funds. Wagner questioned if City funds were used, could the structure be used for anything else than a two bedroom house. Nowysz replied that it could only be used for low to moderate income rental and that the rent would be regulated for a period of time. Wagner questioned whether or not it would be of any use to estimate the amount of funds that would be needed. Nowysz replied that there is a maximum Of $5,000 per unit. She stated that the structure had been appraised by an independent certified appraiser for an after -repair value and that value was acceptable. Sierk the Commission ecouldtallothoverwasperiodlof time. Franklinial respondeditation mthat there is a certain amount in the budget every year. Wagner questioned what suggestions were made for the use of the lot if the building was torn down. Nowysz replied that it could either be a parking lot or a single family residence. Franklin questioned the marketability of the lot for construction of a single family residence. VanderWoude recommended that its cultural and architectural significance be recognized as supreme. He questioned whether a motion was needed. Franklin stated that a motion would be appropriate. She noted that if it were to be appealed, it would go to the City Council. 4304 Historic Preservation Commission February 11, 1987 Page 5 a VanderWoude moved and Champion seconded the motion to make a recommendation. Sierk, Champion, Wagner and VanderWoude voted in favor, Nowysz abstained. Franklin went on to the next rehabilitation project of 619 Dearborn Street. She questioned the Commission on whether or not they wanted to discuss the project. She noted they were not obligated to address it due to the fact it is only forty years old. The Commissioners agreed to send it on to the State Office of Historic Preservation without comment. Franklin submitted the next project for discussion, that of 1326 Muscatine Avenue. She noted it is a Moffit house and described the rehabilitation and altratiode fore 1326 nMuscatine Avenue e and Sierk esec seconded d to endorse motion. The spresented motion was carried unanimously. Franklin submitted the project of 712 Dearborn for discussion. She noted the window over the garage door. She described the rehabilitation and alteration proposed. Sierk moved to endorse the project as presented for 712 Dearborn Street and VanderWoude seconded the motion. The motion was carried unani- mously. Franklin submitted a project she had received that day for the house at 416 South Dodge Street. She stated that the Commission need not make a decision that day due to the fact that they did not have time to review the project before the meeting. Franklin describedthe rehabilitation ito front and alteporcration proposed. Nowysz questioned what typePair were suggested. Franklin replied that she did not have that information and suggested de motion was nerrmoveuto nanimefer the project and Sierk seconded the moti COMMISSIONERS' REPORTS: VanderWoude questioned how the progress of the historic district signs was going. Franklin reported that a sign would be displayed at the corner of Bowery and Summit Streets the next day. She stated that Pat Westercamp is likeshe would ithon the e Commissionersosed to take oval shape sign itsosizerandllocatioin a She treaffirmed that she would like the Commissioners' input and opinions. VanderWoudehad been questioned nocity logo ut whether a but Y deasoare welcomed. Franklin reportedthat VanderWoude questioned what the current policy is for maintaining a brick sidewalk and what is the obligation for restoration. He noted that they are nonconforming and not allowed except for exceptions on Summit Street.Cham- pion and Sierk stated that those on Summit had been torn up. VanderWoude suggested that brick sidewalks should be restored. Nowysz noted that side- walk restoration could be a nice neighborhood project. 3 rL Historic Preservation Commission February 11, 1987 Page 6 `I Franklin distributed copies of a fact sheet on Federal Preservation Tax Incentives and the property tax incentive for home rehabilitation that was passed in Illinois. Wagner questioned what changes could be made in the awards program to make it better and if rescheduling it for next year was something the Commission wanted to do. Franklin noted that having the program during Preservation Week had been suggested. She suggested that the three categories the judges created this year be kept. She also recommended that only one award be given in each category. Sierk suggested that those who do not win be given a certificate of appropriateness for a job well done. Wagner noted that even those who don't win learn something by submitting an application and being reviewed. Nowysz stated that it is possible to apply three years in a row. Sierk concurred with the idea of presenting the awards during Preservation Week. Franklin stated that more lead time is needed to prepare the certifi- cate; if the awards were to be given during Preservation Week, the awards program should be the month before. Sierk noted that the awards program could be good publicity for Preservation Week. Wagner referred to the minutes of January 14, 1987, concerning Bill Terry's house on the corner of Linn and Davenport and questioned if a house that size is taken down within a historic district, what are the obligations for re- building the house on the same foundation size? Franklin replied that if a house is destroyed by fire, an act of God, etc. to 100% of its assessed value, then it may be replaced on the existing foundation or on the site of theexisting foundation so long as it replicates as close as possible the original structure. Nowysz noted that if it is torn down, the standard zoning regulations would apply. Franklin stated that—EFe provision of the ordinance is meant to deal with natural disasters. Champion suggested that the Commission nominate Nowysz to the State Histori- cal Society's Board of Trustees. Nowysz declined the nomination. Sierk reported that she showed the historic preservation film to her PEO Chapter in the library. She stated that they found the film enjoyable. VanderWoude reported that the film is shown on the Public Library's televi- sion channel also. Nowsyz reported that she would be writing a letter on the Commission's behalf to the City Council to hopefully clarify any errors and misunderstandings put forth by the public regarding the North Side district. She stated she would take ideas from the Commissioners as the letter would not go out for a week. Wagner questioned if the Commissioners were responsible for funding a copy of the design review book. Franklin replied that books had been ordered for all the members. She stated that an intern is working on establishing guidelines and procedural rules. It may be available at the next meeting. She noted 36t Historic Preservation Commission February 11, 1987 Page 7 that it will cover the procedures of how to get a certificate of appropriate- ness. Franklin stated that the criteria will be built on the Department of the Interior's rehabilitation guidelines and that the Commission may want to clarify those for local usage because they are open to interpretation. She continued that those criteria would be adopted by the Commission and then would have to be amended by motion by the Commission. Nowysz noted that Charlie Glab was quite impressed with Iowa City and she would not be surprised if Dubuque instituted an awards program similar to Iowa City's program. Franklin reported that the house next to the State Historical Society is for sale and that it is zoned CB -2. Wagner questioned whether Iowa City has a Bed 8 Breakfast ordinance. Franklin replied that no such ordinance exists but is on the list of proposed ordinances but is not a high priority. ADJOURNMENT: At'9:57 Champion moved and Wagner seconded to adjourn. The motion was car- ried unanimously. Minutes submitted by Mary Lazenby. Y 39` MINUTES BOARD OF ADJUSTMENT FEBRUARY 11, 1987 - 4:30 PM ARMSCIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Fisher, Messier, Randall, Winegarden MEMBERS ABSENT: Mask STAFF PRESENT: Beagle, Boyle, Moen, Van Steenhuyse CONSIDERATION OF MINUTES: Randall noted that the name of Mr. Roland Wehner, who spoke in favor of SE -8636 at the January regular meeting, was misspelled in the minutes for January 14, 1987. Messier moved that the minutes for January 14, 1987, be approved as amended. Randall seconded. The motion was approved unanimously. SPECIAL EXCEPTION ITEMS - SE -8702. A request submitted by Robert Gibson for a special exception to establish an auto and truck oriented use at 2223 F Street. Beagle explained that the applicant had requested that the Board defer this item in order to allow Mr. Gibson's attorney to represent him at the hearing. Randall moved that the item be deferred until the March 11, 1987, regular meeting. Winegarden seconded. The motion passed unanimously. SE -8634. A public hearing on a request by Master Muffler Shops (Marvin Swafford) for a special exception to expand an auto and truck oriented use in the CC -2, Community Commercial, zone for property located at 510 S. Riverside Drive. Moen presented the staff report and explained that the expansion of an exist- ing auto and truck oriented use requires a special exception in the CC -2 zone. The applicant wants to add a third service bay to an existing muffler and shock absorber installation business. The addition will not extend into the required setback, nor will it necessitate an increase in the required number of off-street parking spaces. Moen explained that, while the property borders the Iowa River on the east, the proposed addition is to be situated above the 100 -year flood plain. Existing curb cuts will continue to be used for access to the shop. A drive on the north side of the building will be reduced from 24 feet wide to 8 feet wide; however, this drive will only be used to access the lower level storage f the uired bthe Zoning Ordinance. Required iscreening b between the auto and truck goriented use and the Iowa River is presently in place and will be retained. The existing screening will be replaced in conformance with the screening requirements of the Zoning Ordinance in the event this vegetation is removed, destroyed or washed away. Moen stated that the proposed expansion will not impact the use and enjoyment of adjacent properties. She said that staff recommends that the application be approved, subject to the condition that vegetation along the bank of the Iowa River be replaced in conformance with the screening requirements of the Zoning Ordinance in the event the existing vegetation is removed, destroyed, or washed away, 397 Board of Adjustment February 11, 1987 Page 2 PUBLIC DISCUSSION: _1 Marvin Swafford appeared in support of his application in order to answer any questions. Angie McWane, of Rural Route 6, Iowa City, rose in opposition to the applica- tion. She is part-owner of the Dairy Queen business which borders the appli- cant's property to the south. She said she was concerned that the required right-of-way trees shown in the applicant's site plan would obstruct their Dairy Queen sign. She said that trees in this area do not thrive because of the presence of automobile fumes and pollution. Fisher asked if a required right-of-way tree dies or is destroyed, must it be replaced? Moen answered that it is the responsibility of the owner of the lot to maintain and replace trees, if necessary. Fisher stated that required tree placement is not under the purview of the Board. Moen added that the City Forester visited the site and indicated that the flowering crab which the applicant is proposing to plant will not exceed the height of the lower edge of the Master Muffler sign currently on the property. BOARD DISCUSSION: Randall said that it appears that the owners of both properties have the same interests and that the tree height will not obscure the signs on either property. Fisher and Winegarden agreed. Randall moved and Winegarden seconded the motion that the application be approved, subject to the screening condition as outlined in the staff report. Moen polled the Board the vote was 4-0 in favor of the motion. SE -8636. A public hearing on a request submitted by the Diocese of Davenport Newman Center) for a special exception to permit the expansion of a relig- ious institution for property located at 104 East Jefferson Street. The Board gave tentative approval to this application at the January 14, 1987, meeting, subject to submission of a final site plan. Beagle explained that the applicants have completed a final site plan for Board consideration. Beagle said that the new plan was slightly larger, with a full basement. The attached garage to the convent, which was shown in the original plan, has been eliminated from the new plan. A 16 -stall parking garage will be built in the basement beneath the building, with access at an existing curb cut on East Jefferson Street. Beagle explained that there is an 8 -foot separation between the opening of the garage access and the sidewalk, so adequate visi- bility is attained. He said that staff recommends that the special exception be granted final approval in accordance with the revised site plan. Roland Wehner, architect for the project, showed a model of the proposed structure. Winegarden moved that SE -8636 be approved, subject to the applicant's site plan dated January 27, 1987. Messier seconded. Beagled polled the Board. The vote was 4-0 in favor of the motion. 3g7 Board of Adjustment February 11, 1987 Page 3 SE -8701. A public hearing on a request submitted by Lena Hoffineier-Burks for a special exception to modifythe required front yard from 20 feet to 0 feet for property located at 1401 Keokuk Street. Beagle explained that the applicant is seeking the special exception in order Avenue which exceeds the four foot height limit in a required front to retain an existing fence located on the right-of-way line of Highland The applicant wishes to maintain the fence at its present height of six feet five inches to decrease noise and the throwing of trash onto the yard yard from passing traffic along Highland Avenue, as well as to increase privacy. Beagle said the fence must be evaluated in light of two considerations: traffic and land use. As regards traffic, there are three conditions; First, adequate site distances must be maintained for traffic travelling down both streets. The present height of the fence will not diminish the safe movement of traffic near or through the intersection of Keokuk and Highland streets. Because Highland Avenue curves to the north near its intersection with Keokuk Street, the fence (which sits on the right-of-way line) appears to angle away from the street. Motorists and adjacent properties will continue to have a broad field of vision along Highland Avenue. The second traffic condition involves adequate visibility for motorists to see pedestrians on sidewalks. The sidewalk along the south side of Highland Avenue higherathan the grade of Highland Avenue, making it difficult forans The elevation of fence does not affect safe movementto alk of pedestrians the fence line. Therefore, the The third traffic condition is the safe movement of motorists on or off adjacent properties; Since the fence appears to angle away from the street, the adjacent property owner to the west has adequate visibility when entering or exiting the private drive access to the property. Beagle said that with regard to land use considerations, the fence does not encroach on or diminish the use and enjoyment of adjacent properties, nor does it diminish light or air to adjacent properties. Beagle noted that the Zoning Ordinance requires all fences to be located a minimum of two feet from the street right-of-way line, The fence is located on the right-of-way line, in conflict with this provision. Beagle said that staff is currently reviewing suggested amendments to the fence and hedge requirements which would allow fences on the right-of-way line. These sug- gested amendments are expected to be considered by the Planning and Zoning Commission within a month. Beagle said that staff recommends approval of the application, subject to the following conditions: 1. than That the reductions be restricted to the location of the fence no greater plan, withetall otherinches in buildings tad str ctur sd beinghsubjon te ectcttot Setback requirements of the RS -5 zone. 397 Board of Adjustment February 11, 1967 Page 4 2 valid That the special exception apply only to the fence an Panted. The gfencas e he mayfhowever not aaltered. enlarged , in height, or setback further from a repaired the street, replaced, 3• That the proposed fence and hedge amendments the fence to remain on the front PUBLICPUBLIC-: Property line. _I a continue to be or otherwise ex - removed, reduced are passed so as to allow S.R Hunfle of 320 South Dubuque Street r He sal at the present owners have sign ificantl noted that the ant in favor of the application along the west had removed trees which Y improved the es planted flowering vinesan Property. Hea added nthat into the Power propert ground cover along thea Power Y• Passers-by would throw trash onto the fence to help beautify have constructed. If the fence has to be reduced trash would accumulate a Yard before the fence was gain. in height, he is afraid that the Shant Burks, of 1401 Keokuk Street, several s ru s which exceeded 6 feet fence. Ho one spoke in opposition. also spoke in favor. He noted that in height were removed to build the Messier asked if the proposed fence the previous two Board of Adjustment hedge amendments yards of corner lots. Beagle said no cases involvin would have affected feet of the rights. Be , since those fences were t the front approved, fences in the frontine. He added that if were not within two mum height requirement. Yard will still be sub the amendments cant would If the amendments subject to the 4- were variance, have to move the fence back two are not approved foot maxi - there Randall asked what feet or apply to then8oard the aforia with the spirit areintentlof precipitated the amendment. violations of the law which were otMoen insaid that the ordinance: conflict Randall asked if there were ever a sidewalk aloe Avenue, or if one were planned in the future. that the slope in that location is too precipitouBeagle said no and indicated s the south side of Highland s. Fisher asked if the 4 -foot Fisher noted that light and air considerations limitation applies made to materials such as r c n side ations wounot be only to ly fences. does not specify this, but limits link Beagle answered that y fences to 4 feet. the height of all fences in the frordinance ont Yard Fisher asked if an Yard y complaints about the fence had been made by neighbors. Burks answered no, 3V Board of Adjustment February 11, 1987 Page 5 BOARD DISCUSSION: Fisher noted that the fence in this case is less solid and obtrusive than in previous cases considered by the Board. Winegarden said that problems such as this could be avoided in the future if a building permit would be required to erect a fence. Messier added that professional fence installers should be informed of the rules concerning height limitations. Fisher said that he was concerned about the height of the fence. Randall added that the problem of trash is not unique to this lot. Winegarden said that the uniform setback of the buildings along Highland Avenue is already broken up by the garage on the applicant's property. Beagle added that the setback line is broken by the curve of the street. Messier moved that the application be approved; subject to the conditions outlined in the staff report. The vote was 4 Winegarden seconded: Beagle polled the Board: -0 in favor of the motion: APPEAL ITEMS: A-8701. A public hearing on a request submitted by Benjamin P. Chait to aPPeaT an interpretation of the City Manager that, by definition, an awning without script composed of translucent materials and illuminated by external lighting located underneath the awning constitutes a sign and is, therefore, subject to the sign regulations of the Zoning Ordinance. Moen explained that the applicant applied, through a local awning company, for a building permit to attach, to the front of the building located at 218 East Washington Street, an awning containing no script and made of translu- cent materials. Mr. Chait received a permit to erect the awning, and it has since been erected. He was verbally informed by the City that he could not illuminate the awning from light sources located beneath the awning after stating to the Building Official that he intended to fully illuminate the awning. This information was based on the interpretation of the City Manager on November 12, 1986, that an awning composed of translucent materials, with or without script, and internally illuminated is a sign by definition and is, therefore, subject to the sign regulations of the Zoning Ordinance. Moen said that in the CB -10 zone, the area of signs placed on the surface of an awning cannot exceed 25% of the surface of the awning. Because the internally illuminated portion of the awning has been interpreted to consti- tute a sign, Mr. Chait's awning, which is fully illuminated, exceeds the 25% limitation. Moen said that Mr. Chait is appealing the City Manager's inter- pretation that an illuminated awning without script constitutes a sign. She said that the City Manager's opinion is based on his interpretation that any medium intended to draw attention to an establishment is a sign, and is also based on previous decisions of the Zoning Code Interpretation Panel. JamesJames Mc�her, attorney for Mr. Chait, rose to present Mr. Chait's case. McCarragher read from the Sign Regulations, noting the regulations say that a sign makes a business visible, but they do not say more or less visible. He read several definitions of the different types of signs permitted by the U7 Board of Adjustment February 11, 1987 Page 6 ordinance. He said that they all refer to messages, i.e., an illuminated sign is one in which lighting "makes the message readable." He said that there is nothing in the ordinance which says an awning, by itself, is a sign. David Long, of Dave Long Protective Products, a local awning manufacturer, rose to answer questions regarding awnings he has erected in Iowa City. He said that the purpose of awnings is to attract attention; his customers order them to be a particular size, design, and color scheme. McCarragher asked if a customer wants to purchase an awning which does not contain script, must he follow the sign regulations? Long answered no, that only a building permit is required. Randall asked if Long installed Chait's awning. Long answered yes. Randall asked if it had already been illuminated. McCarragher answered no, that they were awaiting the decision of the Board. Randall noted that the awning already appears to be illuminated. Winegarden agreed. McCarragher said that it only appears to be lighted by other indirect light sources. McCarragher stated if the ordinance intends to regulate awnings as signs, then all awnings are signs and should be treated equally. However, he said, since awnings aren't treated as a class, then the ordinance is only intended to regulate the script on the awnings. The ordinance makes no provision for brightness, color, or design, he added. The vagueness of the ordinance leads to unequal treatment if the City Manager's interpretation is upheld. McCarragher said that there are already several lighted awnings in Iowa City. He showed photographs of several examples of lighted awnings in downtown Iowa City. The awnings are located on the following businesses: The Mill Restau- rant, MaMa Capone's, Donuts and Deli, The Brown Bottle, Bo James' Saloon, Sports Column Bar and Deli, The Sunshine Laundry, Dooley's Dancin' and Drinkin', and the Pizza Hut. All of these businesses have awnings illuminated from below the awning with the exception of Bo James' Saloon, which is illu- minated by spotlights from above. McCarragher's photographs also showed the placement of the light fixture as well as the fact that they are directed towards the awning. McCarragher pointed out that Dooley's Dancin' and Drinkin' awning, which contains no script, can be seen from over a block away at night when illuminated. Moen asked McCarragher to clarify whether or not the awnings in the photographs are made of translucent materials. McCarragher replied that the lights are directed on the awnings and show through when illuminated: He said that these examples, which have been allowed by the City, show that the question is not whether the awning is illuminated or visible, but whether it contains script. Winegarden asked if the awnings in the photographs had been approved by the Building Inspector. McCarragher answered yes, that building permits are on file for them. He reiterated that Mr. Chait's awning does not contain script. Since the ordinance does not regulate design or color scheme, then the ordinance permits Chait's interpretation. Winegarden asked if Mr. Chait were to apply for a sign permit, would it be granted? McCarragher answered no, because a sign permit would not be re- quired. He noted that other awnings without script have not required a sign permit, only a building permit, which Mr. Chait did apply for. 317 Board of Adjustment February 11, 1987 Page 7 Messier asked why the other awnings shown in McCarragher's photographs ha- ven't been cited. Messier said that in the case of Dooley's, they either didn't indicate their intent to light the awning, or they did indicate their intent and were allowed to do so. He said that it seems to him that the City's approach to awnings has changed. Randall said that while there are existing illuminated awnings, he feels that an illuminated awning constitutes a sign. Fisher said that there is no state- ment in the ordinance which leads him to conclude that an illuminated awning constitutes a sign. Randall asked if an awning can be considered a sign when illuminated, but is not a sign during the day when it Messier said that it is difficult to regulate a sign by the time day. isn't as visible. Boyle said that the issue is whether the fact that it is illuminated causes the awning to be a sign. Fisher noted that the definition of an awning sign in the Sign Regulations regulates "script placed on an awning." He said that this makes it sound as if the ordinance considers only the script as a sign. Fisher asked how a motion should be framed. Boyle suggested that the motion sustain the City Manager's interpretation. Fisher said that the motion should be framed in an affirmative manner. Randall moved that A-8701 be approved; to overrule the interpretation by the City Manager that by definition, an awning without script composed of trans- lucent n awning constitutes a sign mand tfbeneath is,thereforerom ,asubjal ectito tthe ar quirementstof the sign regulations of the Zoning Ordinance. Messier seconded the motion; Fisher asked if the Planning and Zoning Commission would have to consider amendments to the Zoning Ordinance in order to clarify the sign regulations with regard to awnings. Boyle said yes. Beagle polled the Board. The vote was 3-1 in favor of the motion with Randall voting against. ADJOURNMENT: The meeting was adjourned at 7:01. Minutes submitted by Steven J. Van Steenhuyse. Approved 391 MINUTES RESOURCES CONSERVATION COMMISSION FEBRUARY 9, 1987 - 7:30 P.M. IOWA CITY PUBLIC LIBRARY MEMBERS PRESENT: Goodwin, Moreland, Singer, Duffy, Vogel, Crain, Pelsang STAFF PRESENT: None MEMBERS ABSENT: None CALL TO ORDER: The meeting was called to order at 7:30 by Goodwin, chair. APPROVAL OF THE MINUTES: Singer moved to approve the minutes for the January 12 meeting; seconded by Moreland; motion passed. PUBLIC AND MEMBER DISCUSSION: No general public in attendance. COMMITTEE REPORTS: a. Energy Conservation Day Pelsang presented the Commission with guidelines for establishing an educational program, in cooperation with the Iowa City Community School District, and Regina Elementary. The program would increase awareness of toeworkconservation coordination9rade school children. Pelsang will continue b. Media Duffy stated that the Press -Citizen newspaper will continue to run the comparisons of average homeowners' energy bills. The graphic display was not included for the month of January, but will begin again in February. c. Groundwater Contamination Singer informed commissioners that the Environmental Law Students asso- ciation of the contamination, and of itsowa will effectsbeonolIiwag City presidents9rounHe suggested that the RCC help with this protect, and proposed that the RCC do the following: -Make a statement in support of this action. -Present a press release to better inform the area. -Place information on the symposium in the employees' newsletter. -Ask that the City Council establish a Clean Groundwater Day. -Attend the symposium and report to the City Council. Resources Conservation Commission February 9, 1987 Page 2 (These suggestions were not voted upon, but were unanimously supported by the Commission.) d. Gasahol The ission to continue benefits of ethanoliblended g solines.nvDuffyaandtionCrain est bli hed aninto the roblemsand ad hoc committee for research. Singer stated that University students may be available for research. e. Thermography Duffy told the Commission of a hand-held thermography unit that is avail - isle on losingh money market byfor notless repairing;the 0o. xistingelther thermography that unit, That unit is quite valuable as a tool in energy conservation, and has been neglected because funding for the $450.00 repair has been impossible. Goodwin said that possibilities still existed in finding funds, possibly from CDBG monies. Singer added that City staff persons have mentioned interest in the RCC formulating guidelines for conservation products and techniques for the Home Weatherization and Housing Rehabilitation pro- grams. The members were interested in determining if the thermography unit could be included in either of these programs. f. Coralville Milldam Moreland will contact Shive-Hattery Eng: Consultants for more information on the positive benefits of the Cedar Rapids hydroelectric dam. ELECTION OF OFFICERS: Goodwin moved that the RCC have the following officers: John Moreland, Chair Jeff Duffy, Vice Chair Mike Singer, Secretary Seconded by Pelsang, the motion passed unanimously. ADJOURNMENT: Singer moved to adjourn. Duffy seconded; motion passed at 8:30 p.m. 3-gl) SUBJECT TO BTC APPROVAL MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION FEBRUARY 17, 1987 - 8:00 A.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Terry, Johnson, Ehninger, McGuire MEMBERS ABSENT: Twaler STAFF PRESENT: Shaffer, Brown, Renee Richardson OTHERS PRESENT: LeValley, Turpin, Scott of Heritage Cablevision; Diane Beeson of University of Iowa Channel 28; Dewey McGuire of Iowa City Public Library; Dr. Ban Hall, Roy Justis, Jr. and Mark McKusker RECOMMENDATIONS TO COUNCIL: The BTC recommends to City Council that the Iowa City Cable Ordinance Section 14-83(a) be amended to include the performance standards. Unanimously ap- proved. A friendly amendment that language be included the effect that the modern equivalent of the Community Programming Center equipment list supplied to the BTC by LeValley should be in the ordinance as well was also unani- mously approved. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: Johnson and Terry were commended for their many years of service on the BTC. Johnson commended the efforts made to keep excellent minutes of the BTC's meetings. The BTC discussed at length their concerns and the need for estab- lished performance standards in the ordinance for the operation and manage- ment of public access channel 26. The performance standards are a set of objectives and evaluation criteria negotiated between the cable company, city, library and Access Iowa City representatives over the last two years. The BTC unanimously approved the recommendations to Council that the cable ordinance be amended to include these performance standards. While the cable company was willing to agree on the need for and current content of the performance standards, and had agreed to a separate agreement on these stan- dards, the cable company also expressed objections to having these perform- ance standards included in the cable ordinance. The bylaws amendments were tabled for the new Commission to consider. LeValley reported Heritage will be participating in a live telethon to raise volunteer hours for a variety of Iowa City organizations. A similar Council Bluffs telethon raised 20,000 volunteer hours. There are now two operational editing systems in the Commu- nity Programming Center (CPC). June 7, 1987, is the date of the first manda- tory quarterly community producers meeting. The BTC discussed the role and scope of their interest and authority. The Commission also' discussed at length the attractiveness of the operation of municipal ownership of the cable system in Iowa City. MEETING CALLED TO ORDER: The meeting called to order at 8:06 a.m. 5 r? _I ,1: Broadband Telecommunications Commission February 17, 1987 Page 2 ANNOUNCEMENTS: __T As this was Terry's last meeting, he thanked Johnson for his contributions to the BTC and to LeValley at Heritage for their participation in the Commission business. Terry introduced Mr. Roy Justis, Jr. as one of the new Commission- ers. Johnson commended the efforts of Shaffer, Ehninger and McGuire in Putting together excellently recorded minutes for the BTC. APPROVE BTC MINUTES OF JANUARY 20 1987: Moved by Ehninger, seconded by Johnson, to approve minutes of January 2p, 1987. Unanimously approved. PUBLIC_ DISCUSSION: Access Iowa City thanked Terry and Johnson for their efforts over the last years with regard to Access Iowa City. Cl Terry said all the Commissioners received Blough's letter concerning Heri- tage's corporate preference that the performance standards not be made part Of the Iowa City ordinance. Terry said if he was sure Heritage was going to continue to be the owner of the Iowa City system, he would not feel this measure was as necessary. Ehninger added that if she knew LeValley was going to be the community programming director, she felt this would not be as necessary. However, staff changes occur, the company may be changing owner- ship and these changes can always cause problems in the access center per- formance. These performance standards clearly indicate for the first time what is expected of Heritage with regard to their public access responsibili- ties and how the City will evaluate their performance. The Commission discussed at length the option of municipal ownership. This was discussed as the City may be in a position to approve a sale or transfer on the cable system in a short period of time. The cable company has sent a letter to the City stating they don't believe the City has an option to approve the upcoming sale or transfer with Telecommunications Inc. (TCI). Brown stated the City has the right to make amendments to the ordinance that are reasonable and don't cause an undue financial burden to the cable com- pany. Brown stated that in this case he believes the City is within their rights (concerning the performance standard amendments to the cable ordi- nance). Terry made a motion that it be recommended to the City Council that they amend the Iowa City Cable Ordinance Section 14-83(a) to include these Performance standards. Seconded by Ehninger. Johnson suggested the amend- ment be drafted to include language to the effect that the modern equivalent of the list of CPC equipment that LeValley supplied to the Commission be included. Johnson's friendly amendment was accepted. Call for the motion by Ehninger. Unanimously approved. Terry moved that the friendly amendment by Johnson be accepted and to ask the City's Legal Department to draft language 3 89 Broadband Telecommunications Commission February 17, 1987 Page 3 for the amendment to the effect that the modern equivalent of the CPC equip- ment list supplied to the BTC by LeValley be included in the recommended amendment to Council. Seconded by Johnson. Unanimously approved. Terry asked LeValley to relay back to the company that this was meant to be a friendly amendment. BTC DISCUSSION AND RECOMMENDATIONS CONCERNING BTC BYLAWS AMENDMENTS: The two bylaws amendments the BTC are reviewing include (1) honorary or advisory, non-voting members of the BTC, and (2) electronic participation by BTC members in meetings. Shaffer and Brown suggested some of the problems with getting the first amendment approved, including the need to amend the Code first and the unlikelihood of Council approval of non-residents sitting on the BTC. Johnson suggested advisory -type persons or experts could always be asked to attend the BTC meetings. The BTC also discussed the roles and authority of the BTC and City with regard to cable TV as presented in a memo from Shaffer. This memo encapsulated the effects of the 1984 Cable Act of the City. 1991 is when the cable company may approach the City for renewal of the franchise. Ehninger commented that it appears that one of the best possible things the City can do is to document all non-compliance and in- fringement incidents which can then be reviewed during renewal time as well as all the things the cable company does that are beyond the call of duty. Shaffer and Brown followed up the BTC's request for more information pertain- ing to how far and in what areas the cable ordinance extends the Commission's advisory role. That is, can the Commission study such areas as telefax, microwave, satellites, etc.? Shaffer and Brown relayed their thoughts that the Commission's purview could extend to any technological medium or device that could be used on or applied to the Broadband Telecommunications Network. Johnson commented that he thought the Commission's role was even more expan- sive and was set up to study any technological/telecommunications aspect that could benefit the Iowa City community. Ehninger inquired if Heritage had sent all necessary materials to the City for annual filing purposes. Shaffer said Slough has sent a few documents, but may need to supply more. He will be following up on this. LONG-RANGE BTC GOALS: This item is tabled until the next meeting. NEW BUSINESS: Terry asked under what conditions the City could move towards a municipally owned system. Brown said the City has the right of first refusal in the case of a transfer of cable ownership. Johnson added a big question regarding this matter is what price the Ciwould have to pay for the cable system. City The difference between the actual value of the plant, cable and property of the cable company may only be $500,000 while the asking price for the fran- chise may be $12 million. The difference in those amounts is the value of the franchise which is an item that the City gave the cable company to begin with. Johnson said there may be a legitimate question as to whether the City 319 Broadband Telecommunications Commission February 17, 1987 Page 4 should have to pay the extra $11.5 million for a franchise it gave away and in essence holds the right to grant. Brown was asked to research this area to help the BTC and the City be ready if the cable company does, in fact, change ownership. Terry said the next BTC chairperson could set up a subcom- mittee to study this matter if the Commission feels it is warranted. Several Commissioners expressed the advantages of municipal ownership, including the general welfare of the Iowa Citians; more control of program selection; and more money staying in Iowa City. The build-up of expertise in cable televi- sion locally makes this alternative seem more plausible and because of the lessened local control due to new federal laws, this option seems more ap- pealing. McGuire inquired about the University cable system matter and asked if the BTC would be kept informed regarding any developments. Shaffer said that only letters have been exchanged between the City and and the University on this matter of whether a contract, franchise, fee, etc. are necessary. No meetings have taken place to date. ADJOURN: Moved by Johnson, seconded by Ehninger, to adjourn. Unanimously approved. Adjournment at 9:50 a.m. Respectfully submitted, will, D w eril Broadband Telecommunications Specialist 3%9 MINUTES COMMITTEE ON COMMUNITY NEEDS FEBRUARY 17, 1987 - 3:30 P.M IOWA CITY PUBLIC LIBRARY - ROOM B MEMBERS PRESENT: Cooper, Becker, Hulse, Kubby, Kuhn, Leshtz, McCoy, Rawland, Snider MEMBERS ABSENT: Patrick, Ruff STAFF PRESENT: Mullen, Nugent, Rockwell, Milkman, Farmer GUESTS PRESENT: Karen Hradek RECOMMENDATIONS TO CITY COUNCIL: CCN recommends that the changes in the Program be approved.City's Housing Rehabilitation CALL TO ORDER AND APPROVAL OF MINUTES: Leshtz, Acting Chair, called the meeting to order at 3:30 p.m. He intro- duced Al Hulse, a new member of the CCN from the Housing CO mlission. Rawland moved to approve the minutes of the January 20, 1987, meeting. Kuhn crsewas made, "sabin the second andointheundelind ntence,theword diald"shouldbechget "eligibility. The amended motion passed unanimously. PUBLIC/MEMBER DISCUSSION: Leshtz distributed a one-page hand-out describing the Davis -Bacon Act. He also stated that the Housing Commission met (since CCN's last meeting) and decided to follow CCN's recommendation and keep the eligibility require- ments for the disabled persons applying for Housing Assistance the same. PARI Tr uceoru� ,.., ._-- No member of thePublic Report. Nugent said thattheopurpose of he G anteeePerformanceGrantee eReportnis to determine how well the COBB program has been doing in meeting 1986 goals and to see if the funds are benefitting low- to moderate -income people. The report shows that 97 percent of the 1986 CDBG funds directly benefited activity codes meant, and ishowedtthethe Commmittee how to read the report. Numerous 1986 projects were not complete by the end of the year. Nugent asked the Committee to think about what could be done to insure thethat money euntilnMarchts v1986 quicker. which delayed the start ofsome ltstathat Hiprojectnot slean was suggested that CCN could insure that a work plan and time schedule exist. Cooper said that contractors don't like to start small jobs early, but prefer to fit them in. This was a problem with the Emergency Housing Project. Rockwell commented that many of the unfinished projects only 3 90 _1 COMMITTEE ON COMMUNITY NEEDS FEBRUARY 17, 1987 PAGE 2 _1 require landscaping, which cannot be done in the winter or during inclem- ent weather. Cooper wondered how a CCN member was supposed to get a response from a subrecipient when numerous phone calls were not returned. Nugent suggested calling people on the staff or the Board of Directors as the next step. Milkman directed CCN's attention to the Activity Summary sheet. This describes the financial transactions in a summary form. She noted that of the $615,000 carried over to 1987, most of it was already obligated. BENTON CREEK DRAINAGE PROJECT: Frank Farmer, City Engineer, and Karen Hradek, Orchard/Benton Street area resident, were introduced to the Committee. Farmer presented a revised plan for the Benton Creek Drainage Project. The City wants to combine this project with the new sewer project in the same area but recognizes that the CDBG money needs to be spent by the end of the year. Farmer showed the Committee a map of the new drainage system design. There would be one 45 degree bend in the system instead of two 90 degree bends. The portion of the total project that goes from Riverside Drive to the Iowa River costs approximately $200,000 - which is more than the City Council allocated for the Benton Street Drainage Project. This portion of the project is the section that must be completed first, and could be com- pleted this year. This portion of the drainage project is technically outside of the Orchard/Benton Street neighborhood, but would directly benefit the neighborhood. Once the project is complete, drainage from Melrose Lake area will not go through the Miller/Orchard neighborhood but will be diverted to the river. Some drainage will be necessary in the neighborhood after the project is complete, but existing drainageways will be more than adequate to handle the greatly reduced flow. Farmer said that the existing culvert, south of Benton, would be filled in to the right-of-way line upon project completion. This project is coordinated with the widening of Benton Street to four lanes from Riverside to Or- chard. Rockwell said that this project would be less disruptive to the neighborhood than the old one. Kubby reminded the Committee that a few years ago they had chosen not to increase the COBB Neighborhood Improvement Area boundaries, and wanted the Committee to be sure that it was comfortable with this plan to construct the drainage project outside of the neighborhood boundaries. No one thought that was a problem. REVIEW OF CHANGES IN THE CITY'S HOUSING REHABILITATION PROGRAM: Milkman offered to provide a revised manual to anyone who desired a copy. Milkman reviewed the summary table for the Committee, highlighting the program changes. The maximum amount of funds available to the Comprehen- sive Home Improvement Program is up from $17,500 to $22,000. The Weatherization Program has a proposed minimum of $750. A new program was instituted - the Emergency Repair Assistance Program. A life lien is a lien on property while it is under ownership of the person receiving the funds. Such liens are due upon transfer or sale except when left to the family, in which case they have ten years to pay off the loan. Milkman 390 COMMITTEE ON C014MUNITY NEEDS FEBRUARY 17, 1987 PAGE 3 said that they o hada Housd come e with a new grievance procedure, 1{e appealed g Commission ger orythe �{te Housing Commission willhnowpbe eun„a"se• toa Rehahi7:a_.,. Y CO UfIC 11. Kuhh�. Most projects Loans that go "- -.. Milkman -” """"' ASSISTANCE POLICY. solicited Committee questions on the meant on page 1, Section 3, by total tenant it is in general Policy. Kubby asked was about the reason for%the jaeir Payment, Milkman repliedtthat regulation, On Page 4 st sentence onnpageilgand utilities Kubby asked tenant, Commission" at theuend suggested first was Phrase way a HUD Housing of the sentence Y the Milkman under subsequent said that her concern is about under the Section 8 program, single Under this Section COBG rules cannotlincludeesentingle'peopielou non -elderly Pay relocation ex control P would this provision in expenses. The Housing' but they policy, g COmmissio 2a on Page tenants are be eligible can require n has voted 3, She said of eligible. for vouchers. landlords to to eliminate vouchers - "°'L'cular I " ^ .uucner is "' -111y would automatically go perrs to the Rental rehabilita fortion five years and assistance, If single people use utOP of the waiting list needing elderly people who may be more seedP the available housing ers. Students Y b some vouchers, families and else's tax returnarewho can be claimed may not y criteria ion page 1, not eligible for as a dependent get vouch- eliminateM{ikman said her this assistance b dOn efinition discrimination original reason for Including the definition wasn't sure if she thought aga{nst single ole 9 Section 2a was she happen a penhIf an eligible g it was the best thing. Now she said down, they could note9etnfurthernot to seek a vouchersked what would first McCoy asked if the responsibility since the Nugent said and Milkman said no, Y could be Y had turned it up because of this, Milkman r Rifed t asked {p Placed on the landlords efforts are beim epawla that a if the program was beim rehabilitation begins made to determine wasn't said g held Nu that now -- ­ Fly, J. 390 _I COMMITTEE ON COMMUNITY NEEDS FEBRUARY 17, 1987 PAGE 4 1987 CDBG PROJECT MONITORING ASSIGNMENTS: The following assignments were decided upon: Public Services (Aid to Agencies) - Leshtz, Becker. Benton Street Drainage - McCoy. Youth Homes Acquisition - McCoy. Curb Ramp Installation - Cooper. Handicapped Accessible Doors, Capitol Ramp - Cooper. Housing Rehabilitation - Patrick Ralston Creek - Rawland. Coffelt Place - Rawland. Elderly Services Housing Repair Program - Patrick. Plaza Mini -Park - Kubby. Housing Commission Reports - Hulse. •—i QUARTERLY REPORTS FOR 1986 CDBG PROJECTS: Goodwill - Becker reported that the project is complete. Systems Unlimited - Becker reported that three group homes had been built for the developmentally disabled. They benefited 100% low to moderate income persons. They finished 60 days ahead of schedule. The program is funded by the County Board of Supervisors and the Department of Human Services. Terrell Mill Park - Leshtz reported that $2600 remains to be spent, all on landscaping. All other bills are paid. Two to three Mayor's Youth Em- ployment Program youths will be employed to plant shrubs, etc. The pro- ject should be completed by early April. Community Mental Health Project - Snider reported that construction began February 9. The $13,000 deficit resulting from the construction bids at 220 South Van Buren will be made up by the County. Crisis Center Food Bank - Nugent reported that the Crisis Center Director is working with a local architect on the property located at 322 East First Street. The new space will contain small offices for counseling as well as the Food Bank storage. The parking lot must be completed before they can move in to meet the zoning requirements. The project will be sent out for bids with different alternatives to allow for choices. Handlcare, Inc. Expansion - Cooper reported that the ramp was completed in October. $25,500 remains and will be used for phase one of playground has development, including site preparation, leveling and drainage. $3,500 should been be comp) teded fby June. haseConstruction will be conpletedi and nnnAApril 'and should involve the Mayor's Youth Employment Program. ugustKubby moved to adjourn. Kuhn seconded. Meeting adjourned by acclamation. Minutes submitted by Christine Mullen. 3940 3�(q) MINUTES FORMAL MEETING APPRIVER PLANNING & ZONING COMMISSION THURSDAY, MARCH 5, 1987 - 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Clark, Cooper, Dierks, Horowitz, Perry, Scott MEMBERS ABSENT: Wallace STAFF PRESENT: Boyle, Dunn, Franklin, Moen RECOMMENDATION TO CITY COUNCIL: 1. Recommend approval of S-8703, an application submitted by Al Wells for consideration of a preliminary Planned Development Housing (POH) Plan for Summit Place to be located at 925 Kirkwood Avenue. 2. Recommend approval of S-8104, an application submitted by Douglas and Yvette Yansky for consideration of a preliminary and final subdivision plan for Yansky's Subdivision, a five (5) acre, three (3) lot subdivi- sion located southwest of Iowa City and south of Highway 1. 3. Recommend approval of S-8705, an application submitted by BdS Proper- ties for consideration of a preliminary and final plat for property located on Highway 1 West. 4. CZ -8614A. That the City Council send to the Johnson County Board of Supery sors a finding that the requested rezoning is consistent with the revised Area 4 Policy Agreement but that there remain two discrep- ancies; those being, that the legal descriptions do not meet the mini- mum three acre lot size requirement and that the County Zoning Ordinance should be amended to include a zone which accommodates one dwelling unit per three acres. Further, that this item should be deferred until the two discrepancies are resolved. CALL TO ORDER: Chairperson Scott called the meeting to order at 7:38 p.m. PUBLIC DISCUSSION: None. CONSIDERATION OF THE MINUTES OF FEBRUARY 19 1987: Horwitz moved to approve the minutes of 2/19/87 as amended: Cooper seconded the motion. The motion carried, unanimously. 6-0. DEVELOPMENT ITEMS: 1. S-8703. Public discussion of an application submitted by Al Wells for cons7eration of a preliminary Planned Development Housing (POH) Plan for Summit Place to be located at 925 Kirkwood Avenue. 39/ _-I PLANNING 8 ZONING COMMISSION MARCH 5, 1987 PAGE 2 _1 Moen struc- ture and istPresentlythe used site fori single-family occupied single .She stated that Wells is requesting approval of a preliminary purposes. Development Housing (POH) Plan to redevelop this 1.69 acre tract of land to accommodate nine condominium dwelling units. Moen mentioned that this tract is located in an older residential area and n oned rounded by development. She noted that Wells is asking to property according to the development develop the variations permitted OPD -H zone to allow conservation of the natural in the features of the site. Moen remarked that Wells met with residents of the area and comments made in a letter from the developer have been incorporated in the site plan. Consideration has been given to the impact of this development on the residents living in the area. Moen explained that the proposed development of nine units on a 1.69 acre tract, does not exceed the dwelling unit density allowed in the underlying RS -5 zone, These nine units will be arranged in three 35% Of building clusters. The Zoning Ordinance requires that a PDH plan have that with thetotal developmentatheretw�illobe en pace, but Moen asserted The Ordinance also states that the structures an the site shall not exceed 35 percent of the total land area. In this development the area en pro occupied by buildings is 31.5 percent and the setbacks from the adja staff feelsuirementsave been the one and satisfied Moenstoexpressed to have been designed to maintain a low profile in the neighborhood.tures that Moen asserted that one other requirement of the OPOH regulations is adjacent properties. screening has been provided to adequately buffer with properties. Three methods of screening have been proposed being thefirst (feet on the east woodeside Tandy four feetheon eight southhe fence M stated the second method is the use of an earthen berm to reducethe effect on an adjacent single family residential use of headlights and the view and noise of traffic entering the complex. The third method is a brick and iron fence which resembles the existing fence on Kirkwood Avenue. Moen replied that the fence along Kirkwood Avenue would be rebuilt and a similar fence would be extended along Marcy Street and along the east property line from Kirkwood Avenue south to the northwest corner of the apartment building on the adjacent lot. This fence will neither negatively impact adjacent property no; reduce visibility, Street and Moen commented that vehicular access will be available from both Marcy access and two un�idtsAwill use Kirkwoodeven tswill Avenue,use Marcy Street for access on the site from Marcy Street to Kirkwood MoenAvedeCisrneiththat allowed nor possible with the proposed design shown on the plat. Eighteen parking spaces are required for this proposal with the ga- rages attached to the units; this satisfies the minimum requirements, Additional parking is also available within the driveways leading to 3 P/ PLAIInING 8 ZONING COMMISSION MARCH 5, 1987 PAGE 3 the garages. Moen pronounced that the fire hydrant located in the center en the site em well as a fire lane on the site satisfy the Fire Department's requirements. A minimum of 34 trees must be shown on the site development plan to may be applied satisfy the tree requirements. The seven right-of-way trees required revised site plan received the 34 tree �received mbefor1eethon ermeetingonounced shthat th ows bee tween 50 to 60 trees presently on the site. She noted that Wells, the City Forester and Moen went to the site to evaluate the existing trees and identified trees to be preserved. They also identified several trees that needed to be removed because they endanger adjacent proper- ties or threaten the viability of trees that should be preserved. there were three Moen remarked that at the end of the March 2, 1987, informal meeting Wells submitted a letter nto eleave the leave Spacestandin. With ase aarnaturaltgreen space. Looking at item 7, Wells has indicated his intentions to enter into an agreement with the City to maintain any fire hydrants on the siteIn reference to the trees, it has been shown that the minimum requirements have been met. Horowitz questioned if it was the City's intent to move the stop sign at Summit and Kirkwood. Franklin replied that this section of Kirkwood was being reviewed as part of a Comprehensive Plan study to determine the best traffic routes in the area. The status of the stop signs would be determined by the outcome of the study. Horowitz commented that if and when these condominiums are sold, the traffic accessing out onto Kirkwood will experience difficulty and this will ultimately necessitate that the stop sign be moved west prior to the Comprehensive Plan study. She noted that the Traffic Engineer should be made aware of this. Perry addressed deficiency 13 regarding an inaccurate legal descrip- tion for the property and questioned Moen if this had been taken care of. Moen declared that this description has been revised and ap- proved by the Public Works Department. Scott was concerned with the first deficiency relating to submission of a legally binding instrument which sets forth the procedures to be followed in maintaining open space areas retained under private owner- ship and the means for financing maintenance costs. Boyle stated that this provision will be part of the condominium development agreement. Franklin mentioned that Dee Norton, who lives south of the develop- ment, phoned to say he was pleased with the project, that there was a good turnout for the neighborhood meeting, and that there were plenty Of positive responses to this overall project. 3'/ PLANNING 8 ZONING COMMISSION MARCH 5, 1987 PAGE 4 -I Dierks moved to approve S-8703; an application submitted by Al Wells for consideration of a preliminary Planned Development Housing (PDH) Plan for Summit Place to be located at 925 Kirkwood Avenue. Horwitz seconded the notion. Perry noted that in looking at this development, he found that it was extremely important that the developer worked with the neighbors and found out what their desires were. Perry explained that John Stark's requests were all satisfied and he was pleased to hear what Dee Norton had to say. Perry declared that he intends to vote in favor of this project and that the developer did a superior job fitting the project into the neighborhood. Cooper remarked that he would like to commend the developer on his willingness to cooperate with all those involved in this project. Clark let it be known that he really wants to see this development built and is anxious for the final product. Clark also praised staff's efforts in working with the developer and in assisting him in resolving all plan deficiencies in a timely manner. Scott asserted that this has been a long time coming. He commented that he hopes the final product looks as good as it does on paper. Scott was pleased with the patience Wells showed with the Commission and the staff during this whole process. In voting; the motion carried; unanimously, 6-0: 2. S-8704. Discussion of an application submitted by Douglas and Yvette aY nsFy for consideration of a preliminary and final subdivision plan for Yansky's Subdivision, a five (5) acre, three (3) tot subdivision located southwest of Iowa City and south of Highway 1. Moen explained that in April, 1985, the Johnson County Board of Super- visors approved the preliminary and final plat of Donohoe Subdivision, a 22.4 acre, two -lot subdivision. She noted that the Yanskys pur- chased the five acre tract and proposed to subdivide this into three lots with the property zoned CH, Highway Commercial. The 50 foot access easement has been approved and it is the applicant's intentions to extend this right-of-way to serve the other two lots which will allow for future extension to the east. She also mentioned that because municipal improvements to this area are not anticipated, the staff feels the 50 foot right-of-way adjacent to the three lots is adequate. Moen cited that the surface of the street would be crushed rock with a chipseal surface, which would meet the minimum require- ments. She indicated that private wells will service the sites. Moen noted that the only outstanding deficiency had been corrected when a letter was received from the appropriate fire protection district establishing the fire rating for the area and affirming that fire protection would be available to this subdivision. Perry remarked that the public record should show that the chipseal surface would be applied during the 1989 construction season. 3V PLANNING 8 ZONING COMMISSION MARCH 5, 1987 PAGE 5 There was no public discussion. Cooper moved to approve S-8704, an application submitted by Douglas and Yvette Yansky for consideration of a preliminary and final subdi- vision plan for Yansky's Subdivision, a five (5) acre, three (3) lot subdivision located southwest of Iowa City and south of Highway 1. Perry seconded the motion. The motion carried, unanimously, 6-0. 3. S-8705. Discussion of an application submitted by B&S Properties for consideration of a preliminary and final plat for property located at Highway 1 South. Franklin noted that what is occurring is a splitting of .96 acres into three lots. She pronounced that all the deficiencies and discrepanci- es in the staff report have been met with the staff recommending approval. She also indicated that these lots are presently fully developed with buildings on them. There was no public discussion. Horowitz raised the question about signage indicating that there may be a variety of signs indicating what is back in that area. Franklin stated that any new signs will have to meet the requirements in the CI -1 zone. Franklin also mentioned that there could be a free-stand- ing sign on Lot 3 as long as it did not exceed the square footage limits in the sign ordinance. Clark moved to approve S-8705, an application submitted by B&S Proper- ties for consideration of a preliminary and final plat for property located at Highway 1 South. Horowitz seconded the motion. The motion carried, unanimously, 6-0. ZONING ITEMS: 1. CZ -8614A. Discussion of a request submitted by Mr. Stephen Bright to rezone ive (5) separate three (3) acre parcels in the County from A-1, Agricultural, to RS, Residential Suburban. Franklin noted that this request is in Area 4 of the Johnson County/Iowa City Fringe Area Policy Agreement. She stated that the appropriate density is one dwelling unit per three acres. Franklin mentioned that the City has no right to approve or disapprove of the rezoning but merely reviews the application and comments to the Board. Franklin commented that the staff had conducted a cursory review and found that the request is in keeping with the amended Area 4 Policy, but that the areas subject to rezoning are less than the required three acres. Franklin suggested that the Commission recommend to Council that the County ordinance be amended to provide a zone in which development may occur at the rate of one dwelling unit per three acres. W �I Cooper moved to approve S-8704, an application submitted by Douglas and Yvette Yansky for consideration of a preliminary and final subdi- vision plan for Yansky's Subdivision, a five (5) acre, three (3) lot subdivision located southwest of Iowa City and south of Highway 1. Perry seconded the motion. The motion carried, unanimously, 6-0. 3. S-8705. Discussion of an application submitted by B&S Properties for consideration of a preliminary and final plat for property located at Highway 1 South. Franklin noted that what is occurring is a splitting of .96 acres into three lots. She pronounced that all the deficiencies and discrepanci- es in the staff report have been met with the staff recommending approval. She also indicated that these lots are presently fully developed with buildings on them. There was no public discussion. Horowitz raised the question about signage indicating that there may be a variety of signs indicating what is back in that area. Franklin stated that any new signs will have to meet the requirements in the CI -1 zone. Franklin also mentioned that there could be a free-stand- ing sign on Lot 3 as long as it did not exceed the square footage limits in the sign ordinance. Clark moved to approve S-8705, an application submitted by B&S Proper- ties for consideration of a preliminary and final plat for property located at Highway 1 South. Horowitz seconded the motion. The motion carried, unanimously, 6-0. ZONING ITEMS: 1. CZ -8614A. Discussion of a request submitted by Mr. Stephen Bright to rezone ive (5) separate three (3) acre parcels in the County from A-1, Agricultural, to RS, Residential Suburban. Franklin noted that this request is in Area 4 of the Johnson County/Iowa City Fringe Area Policy Agreement. She stated that the appropriate density is one dwelling unit per three acres. Franklin mentioned that the City has no right to approve or disapprove of the rezoning but merely reviews the application and comments to the Board. Franklin commented that the staff had conducted a cursory review and found that the request is in keeping with the amended Area 4 Policy, but that the areas subject to rezoning are less than the required three acres. Franklin suggested that the Commission recommend to Council that the County ordinance be amended to provide a zone in which development may occur at the rate of one dwelling unit per three acres. W PLANNING S ZONING COmMISION MARCH 5, 1987 PAGE 6 Scott questioned Franklin if the tracts are still listed at less 3,0 acres and she replied in the affirmative, Franklin suggested than County defer that the Commission make a recommendation that the the one dwelling because there is a problem with implementation of is consistent withnthe Po density, She pointed Franklin explained that policy but the out that the project of 11,100 the existing zon;ng mechanism ;s deficient, square feet ;f no public se ordinance re mum lot She remarked that this re quires a mini for each unit, quest does not delineate system is provided. acres per unit and thatlthein srezoning requested tated that the Area q a full three Policyacres 1e unit per acre, She advocated that would says three amended to say one unit the Count permit one dwelle per three acres. Y Zoning Ordinance be Perry questioned Larry Schn;ttjer of MMS Consultants as frame of this development and ;f the deferral until cies are corrected will to the time - replied that Interfere with constructionse inconsisten- cies that e was not sure as to what the outcome would be Bright wants to sell these lots as soon as the improvements are made, but he Scott questioned Franklin ;f n�Provements le replied that Beagle did indeed talk with Johnson oke with 8who stated that there would be difficulties in changing the lots Franklin Franklin stated the problems that would occur would be that the would have to be notified t0 three acre tracts, ;s rezoned, and that fees are charged public 9 by haw much area Dierks questioned Franklin as to the chances of the County following a recommendation made by the City Council and questioned why the City should bother commenting at all. Franklin felt that she Professional- ly had to address these issues in carr Ying out her duties. Johnson moved toftardrecommend to the City Council to send a finding to the consistent wiyth �th� °f Supervisors that the r discrepancies r aae^ded Area 1 Policy A9regenn�t but h ng is meet the minimum n; those being. that the legal descriptions do not Zoning Three acre lot size requirement and that the County dating ordinance should be amended to include a zone deferreedde d�+ellin9 unit Per three acres: Further' whim accommo_ until the two discrepancies are resolved; this item should be the potion: The motion carried, unanimously, 6-0. Horowitz seconded Public discussion Park (ROP) zone. Of proposed amendments to the Research Deveiop.e Frank lin directed the Commission Presented to them. Franklin noted screening of parking on lots which the front yard of the ORP zone is mentioned that ;n the ORP zone, ten may be located in the front yard to the revised version that was that the ordinance would require abut the ORP zone. The parking ;n not required to be screened. She wPercent of ithout screening required forking spaces 9 they are no 391/ PLANNING & ZONING COMMISSION MARCH 5, 1997 PAGE 7 closer than 50 feet from the street. The Commission concurred that no screening should be required in the ROP zone on lots abutting an ORP zone. Franklin noted that, in regard to zone boundaries, there are 50 foot yards in which you cannot have parking, She explained that this may present a problem in a rear yard. Franklin suggested that a 50 foot open green space be maintained against residential zones. She cam- mented that parking in the 50 foot rear yard may be appropriate if the RDP zone is against the ORP zone. i Scott responded that he favored retention of a no building area but allow parking in the rear of a ROP lot as it abuts an ORP zone. Franklin directed the Commission to examine page four with regard to Commiss�ion3wishesnto9voa eoththonlysssue changes. Sheshe st tedwanthat if the reor- ganize the "Minimum Yard" wording, but keep the substance the same, Glenn Siders footwidestreet, why gwould ate ethatp nece sitatveloment Co eu a tsetbackhof another esioned tat with a150 foot. He also wondered why in the RbP zone there is needed more of a setback. Franklin responded that even when you have an interstate you want some setback. Glenn mentioned that he would like the Commission to reconsider the ordinance to allow for a 50/50 split of office/research and manufac- turing/assembly uses anuse the location, surroundings, and neighbor- hoods of the particular p d ark as determinants of the ratio. Hor moved zoneaszreevised to Perry seconve ded the notionarch Development Park (ROP) about the Perry noted that with regard to item 2A, 3 on page 4, he felt strongly reasonable predominant thatge of the devel development zoneHe be olt predominant�y was a office ratio and/or research. Perry further explained that in looking at the 50/50 would the entire Office ,you would not research uses. insured that there need to change from 60/40 to 50/50. Perry saw no dire Dierks commented that her feelings were very similar to Perry's. Clark declared that the 50/50 ratio would allow for differences in different parks which would be controlled through the covenants rather than having everything spelled out. He proposed that some areas will be nicer than other areas. Franklin cited the changes made from the original zone in Sec, 36-24, Research Development Park (RDP) Zone. (a) The word "limited" was eliminated and the two sentences "Office and research..." and "The provision of...,, were added. 3 P/ PLANNING 8 ZONING COMMISSION MARCH 5, 1987 PAGE 8 --T (b) 5. K -Jewelry, silver, and plated ware were eliminated as allow- able manufacturing uses. (d) Fitness centers and health spas were added as special exception (e) I - Minimum lot area was decreased from two to one acre. 4 - Building setback requirements have been changed. (9) There was a provision made for conditional zoning that all RDP zoning is conditioned on the Master Plan and the standards for that particular park. Building permits will be evaluated for compliance with the Master plan. Any permit that does not meet the requirements and standards will be denied. with Horowitz stated that her intent is to vote for this because tell if etherchanges you ectsou hhaveave tmade tare them implemented before you can Just as explained that you need to see it out inc the co eor n to working and then make changes after that if it is not o see get She P see how it is In voting the motion carried, unanimously, 6-0. 3. Public hearing on a proposed amendment to the Comprehensive Plan to change the land use classifications of property located within the northeast corner of Iowa City north of Interstate BO frau Commercial and Office Commercial to a Research Park designation. (Refer to Z-8608.) Highway Siders informed the Commission that he has spoken with the attorneys Of the adjoining property owners who are not familiar with the ordi- nance just adopted. He stated they would like to review the ordinance and defer public hearing to April 2, 1987, so all the property can look it over. P perty owners Scott mentioned that he spoke with Tom McDonald who represented the owners of the Highlander Inn who requested thopportunity to be e present to comment on this issue. Scott continued the hearing to the formal meeting on April 2, 1987. 4. V-8608. Public discussion of an application submitted b from CO -1 t Company to rezone property within the Highlander from CO -1 to ROP. a Southgate Addition Cooper moved to defer public discussion of this item until the April 16, 1987, formal meeting. Horowitz seconded the motion. to defer carried unanimously, 6-0. The motion 3 P/ PLANNING 8 ZONING COMMISSION MARCH 5, 1987 PAGE 9 Public hearingon a to change the lad use desig ationosednendment of property the Comprehensivee1825 OPlan to Avenue from Low Density Residential to General Commercial (refer to j Z-8610), i Scott continued the hearing to 1987. the next formal meeting, March 19, 6. Z-8610. Public discussion of an application submitted by John Jadryev an Jim Smith to rezone property located at 1825 DeForest Avenue from RS -5 to CC -2. Horowitz oared to defer public discussion of this item until the April defer carried formal meeting. Perry seconded the motion. The motion to defer carried unanimously, 6-0. OTHER BUSINESS: I. Planning and Zoning Commission Information. Horowitz sion of a I referrals reminded to the Riverf ontsCommission h andurrent PlicPointedooutythatawith- out the liaison, the staff would need to alert both Commissions to items of mutual interest, i b. Scott asked Franklin if she could send copy of the setback re- vised language in the ROP zone to the Commission. She replied in the affirmative. c requestnofmnotihavingtPlanning ande eZoning representative. ission honored the d. Scott stated that at the informal Burns and Associates made a meeting on March 2, 1961, Robert request for Commission reaction to rezoning the Emit George property at 528 Iowa Avenue to actio The Commissioners were not in favor of the proposal. ADJOURNMENT: motion.HOr0Witz mored to adjourn the meeting at 9:45 p.m. Cooper seconded the The motion carried unanimously, 6-0. Minutes submitted by Steve Dunn. Approved by y6 d gd �, d =. s, 5ecre ary 3 ?/ MINUTES FORMAL MEETING Rq�� PLANNING 8 ZONING COMMISSION _ l THURSDAY, MARCH 19, 1987 - 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Clark, Cooper, Dierks, Horowitz, Scott, Wallace MEMBERS ABSENT: Perry STAFF PRESENT: Beagle, Boyle, Dunn, Moen RECOMMENDATION TO CITY COUNCIL: 1. Recommend approval of a summary report for Summit Place, a Planned Devel- opment Housing (PON) plan for 925 Kirkwood Avenue, as amended. CALL TO ORDER: Chairperson Scott called the meeting to order at 7:38 p.m. PUBLIC DISCUSSION: None. CONSIDERATION OF THE MINUTES OF MARCH 5, 1987:. Horwitz moved to approve the minutes of March 5, 1987, as distributed at the meeting. Coop seconded the motion: The motion carried. 5-0-t, with pe Yallace abstaining due to absence at the The in question. DEVELOPMENT ITEMS: 1. S-8703. Public discussion of the summary report for Summit Place, a anned Development Housing (PON) plan for 925 Kirkwood Avenue. Moen noted that the only amendment .to the report is the addition of Section 4 which addresses neighborhood involvement. She stated that adjacent property owners had been notified by the developer of the pro- ject and that the developer had held a neighborhood meeting with area residents. Horowitz expressed that she would like to see reference to provisions made by the developer for guest parking. These provisions had been made at a residents request. Scott explained that the letter requesting guest parking provisions was sent to the Planning and Zoning Commission subsequent to the neighborhood meeting and, if that issue was not brought up at that meeting, there would be no need to refer to this provision in the summary report. He stated that in single-family residential zones, preference is for no parking on private drives. 3V __7 Planning a Zoning Commission March 19, 1987 Page 2 Moen commented that provisions for parking in addition to the required number of spaces is shown on the PDH plan and that this issue is also in the staff report. requests ift andilefttit up to developer to add anding sentence toothethe lastneighborhood's of the report that refers to neighborhood involvement. Horowitz moved to approve the summary report for summit Place, a Planned Development Housing (PDH) Plan for 925 Kirkwood Avenue as amended. Dierks seconded the motion. Staff was directed to add a sentence saying it is the developer's respon- sibility to provide off-street parking in the development. In voting, the motion carried; unanimously; 6-0. 2. 5-8706. Public discussion of an application submitted by Stephen Bright Tor—pre liminary and final plats approval forRapidmilesnortheastEstatesrtheast ,of Iowa a five (5) lot subdivision located approximately l City. Scott ies dircted March 19 t 1987,there are 12 staff reportcandcthisadito note screp- ancies be deferred until they are cleared up. Beagle informed the Commission that there are two principal areas Mr. Bright would like the Comnission to look at and get their feedback on. i an- dardsiand theisecondhbeingthem hleiInter sectionodfcation of heofoRapid rad nCreek tiRoad on tand ~� Southview Drive. Larry Schnittjer of MMS Consultants and representing the applicant one which eraitrine er to enaberetofitofewer, watr,and sdewalk in he future. Thplats show that there is a 50 foot right-of-way with a 10 foot easement for utility purposes which he felt was sufficient. Schnittjer asserted that if sanitary sewer is brought out, it will not be close to the intersec- tion. He stated that item 9 in the staff report is ridiculous and he had no problem with i12. Wallace commented that if this item is to be deferred, why comment on the deficiencies and discrepancies. She questioned if this was secondary to the Planning and Zoning Commission as compared to primary for the County. Scott explained that the City has to sign off on it, and have veto power. He declared that the commission and staff have to be satisfied that these madedeficiencies on this aand discrepancies have been resolved before any approva Dierks questioned Beagle when if the Commission should send guidelines to om tthe develoer. Beale he Commission regardingn these dissues at Bsogthat ht a revised n plats aance r could be 3V Planning 8 Zoning Commission March 19, 1987 Page 3 He as to howprepared. the Commission i to that tels cif Mr. Bright does not get any indication discrep- ancies, his plats may not get completed Inng taa time�yimanneres and Schnittjer did not perceive the intersection to be hazardous. He thought they could get away with a 40 foot right-of-way after Bright had talked with Franklin, but decided to go with a 50 foot right-of-way. Scott cited that the City Rural Design Standards apply to private roads as well as other items. He feels something has to be done with the in- tersection. Scott stated the developer has problems with the County Commission and therefore this has to be addressed and corrected before approval. He mentioned that he has no problems with the 50 foot right- of-way with a 10 foot easement. Scott said he is inclined to waive the chipseal requirement of the Rural Design Standards for Southview Drive since Rapid Creek Road is scheduled to revert back to a crushed rock surface. Horowitz expressed she agreed fully with Scott. She asked staff whether the Rural Design Standards should be more flexible an street standards concerning the issue of reversion of other county roads. Scott commented that he had a conversation with the Secondary Road Super- visor. He mentioned that you can have oil, asphalt, or chipseal roads and there is discussion in the County for reversion of oil roads back to rock. Scott directed staff to contact the Secondary Road identify those roads. Department to Cooper feels there should be something done with the intersection. He stated he had no problem with the 50 foot right-of-way and the 10 foot easement. Cooper, however, would like to see the road go to chipseal. Wallace declared her problem was with the intersection of Southview Drive or and Rapid Creek Road. She noted she was not educated enough on chipseal k feels that it does not Iso seem Rapid f-wto Creek Road will 1prevert back itoecrushed rock so it justifies for having chipseal. Scott summarized the feeling of the Commission in that the intersection raises red flags and until that is settled, he sees no progress in this subdivision. He noted that the 50 foot right-of-way with the 10 foot easement would fly, but as to the issue of the chipseal still questionable. surface, it 1s Wallace moved to defer Public discussion of this iteim until the April 2, 1987, formai meeting: Cooper seconded the motion. carried, unanimously, 6-0. defer, The motion to ZONING ITEMS: 1. Public hearing on a proposed amendment to the Comprehensive Pian to change the land use classification of property located at 1825 DeForest Avenue from Low Density Residential to General Commercial. 39/ _1 Planning S Zoning Commission March 19, 1987 Page 4 Scott reconvened the public hearing. No comments were received. The hearing was continued to the next formal meeting, April 2, 1987. 2. Public discussion of proposed amendments to Chapter 22 of the Iowa City Code of Ordinances regulating manufactured housing parks. Beagle distributed a letter that was mailed to the manufactured housing park owners within Iowa City. The letter made reference to two changes in the Manufactured Housing Parks Ordinance, Chapter 22 of the Municipal Code. Beagle noted that as a result of a recent change in State e th registration and licensing of manufactured housing parks is now law, law, th- ited. He stated that the second change involves modifications to exist- ing manufactured housing parks. Any addition to or alteration of an existing park would require compliance with all the provisions of the Manufactured Housing Parks Ordinance for the added or altered area. Cooper questioned Beagle as to what is meant by the sentence in the letter that begins, "As a result.... Beagle responded that these manu- factured housing parks will no longer need to be licensed or registered. Horowitz moved to approve the amedments to Chapter 22 of the Iowa City Code of Ordinances regulating manufactured housing parks. Wallace sec- onded the motion. Horowitz commented that she moved to bring this motion on the floor because she agrees there should be no discrimination against manufactured housing. She expressed concern regarding health issues which is differ- ent than for stick built houses. Horowitz's concern was that a more dense Clustering of people permitted in manufactured housing parks leads to an increased need for inspection. Horowitz moved to amend the main motion: Dierks seconded the motion.* Scott expressed that he is not sure that the amendment necessarily gives enough specific direction to the staff. Boyle commented that these kinds of operations were being over -regulated. He noted that the City cannot do anymore to these units as are done to apartments or single-family housing: Scott questioned staff if the City inspects the initial layout of the park and then also inspects the final as the unit is set on the lot. Boyle responded ithe f manufacturers built.these aroCiyrequrements, then the Ccan do nothing moreHeremkedtthe hat the major concern is with the older units and since they are grand- fathered, nothing much can be done. Horowitz moved to withdraw her amendment to the main motion. Dierks withdrew her second: Planning & Zoning Comm March 19, 1987 ission Page 5 Scott questioned as Boyle replied that Baculisto �Mobch il, Homeuned Larsen's it housing parks have not filed. fees and a�ler Court, 197 Holida 2128 S. Riverside Drive therefore have not filed an a ourt, have not , and In Voting,approved Park paid their initial the motion tory•{ Plan. 3. Public �• unanimously, 6-0. Zoningdiscussion of proposed amendments to Section Ordinance, Special Vehicle Parking and Storage, 36-58 (g) of the 198877, formal to defer Public discussion of this {tem until the carried meeting. Wallace seconded the motion; unanimously, 600 April 2, 4. Public The motion to defer OrdinancelsregarCin of proposed amendments to g fence and hedge requirements.Section 36-65 of the Moen commented Zoning than co solid that the Proposed amendments wouldthan 2t and not more than four feet in height t ow fences not feet off the She asserted that height to more to relieve theroperty line. Moen presently all fences be located on the The Board requirements mentioned that the ordina ce is trying not injurious or has consistently that are not detrimental Y determined thatthese con fences e than 25% lade to the general welfare of the community• Regarding permits, Moen remarked Position t athe ermits are requiredtfore fencesewhi staff has taken the het ht y are located determined that all in a required which exceed 6 feet in tion, require electric and barb wire yard, The staff has that a permit 1s p ermit. She commented• fences, regardless also oca- exists which restrictsred for the location t that many people do notrealizeypes of fences or that an ordinance Clark remarked and height of fences. that, b that these amendments that their having permitting requirements, ver regulate are constructedro eP fences. Moen replied Horowitz a properly and Placed will be assured royitz moved to P in correct areas. Ordinance regarding approve +mendaents to Section 36-65 ■odea fence and hedge requirements; of the Zoning Dierks seconded the Horowitz commented that the intent of these the responsibility of the owner of a fence to will not impede the amendments is to e safety of residents locate a fence such,thasize Scott or to affect neighbors' views. that it noted that under the Proposed and present ordinance, it is illi to have a fence which extends into h asserted that the other language than staff to liberalize the f t e Public right-of-way, Scott and height in re changes deal with the intent on part of required ence regulations as they pertain to inclusion of alleyways and yards. He mentioned he problem placement other alleys. Scott has no with the provision. did explain he has they problem with withstreetsstreets and permitting 3 IF/ Planning 8 Zoning Comn{ss{ March 19, 1987 on Page 6 Clark declared that Section 36-65(a) is ambiguous and he telminate this section. He cited that the basics tell where people can Place fences. Prefers to nance does not enumerate what the Cit Scott respondedshould be set and then a lot of people platin y can and annot dost You the ohave Placing fences in unsuitable or undesirable ocationshave rdi- Wallace moved to amend the main motion to exclude Section 36-66(d) refers to Permits required. Horowitz seconded ex the motion. Wallace does not feel that ever � ) which noted that the purpose of they fence should require a Precisely where fences are permitted permit requirement is to let Permit, le know what height limitationsoapplynow Boyle noted that seldom are complaints on fences received He stated that the intent of requiring permits is educational. responded that there needs to be another way of educating by the City, In roti Wallace n9, the ameWcy 9 the people. motion carried; unanimously; gyp. Clark mentioned he would like the whole language all s clearer, received and examined other co yelled out much with Clark and questioned Moen if the staff had Moen stated that the staff did, fence and nities' requirements. in fact, receive and look gatrotherecomnu• Scott expressed that addressed, be vision triangles, from a safety Larry Schnittjer suggested that, in the aspect, need to str{ctions within the vision triangles should be- illustrations, re - In voting; the motion carried; 5-1-0' enumerated. , with Clark voting in the negative: Public discussion of proposed amendments to the Iowa Cit Regulations, Moen stated that the proposed y Floodplain the Zoning Ordinance remove these to and amend the OutofthelZoninglOrdinance Emergent substance of the regulations to conform to local Emergency Management Agency (FEMA), FEMA has mandated the revision of to Conform to agency rules b the Federal pressed the major changes in new a enc y April 1 of mobile homes a the angesfloodplainhand ordinance involve 1 1987. Moen ex - foot above the 100- definition to elevflowemhe mtotone and basement; 3) the eeliminat oneOflspecialee ciMoen aons of 1 ening the permittin Qwest floor the Commission's informals cons{ erationsofcommented om entese mendm Qts s and ) resulstrent note has been added to the definition of factory -built home that the definition of mobile an editorial travel trailers and home 1n the Zoning Ordinance specifically excludes II, Section trailers similar vehicles. A second change occurs in Article amended to June 5s)(z)b. and in Section 1-9(a), The date May 17, 1984 is maps A 1ica to reflect the date of the most recent floodplain follows; "typographical error in Section 1-11(c)(I)e is corrected as should be changed to "concurrence." 3 �/ Planning 8 Zoning Commission March 19, 1987 Page 7 Scott added that adopting these regulations makes it more expensive to develop or build in the floodplain. He also commented that the City has made some modifications so it is applicable to the local area. Moen distributed a memorandum from the Riverfront Commission stating its general approval of the model ordinance: She noted, however, that the Commission encourages streambank erosion control and recommends that directedinthe certification toceof t examinbe e required last those sentence Section 1-11(b)(2)g which provides for this certification requirement to be waived by the Cgity Engineer in those instances where tphe City Engineer Moencan n stated thaan adetu staff ate tfeelsathis provisionof the fect of provide h ufficient latitude to exempt streambank erosion control activities from the certification requirement. She indicated that the Riverfront Commission did not want to frustrate or discourage those individuals wishing to undertake stream - bank erosion control. Scott cited that the Riverfront Commission went through two years of efforts to get conservation easements along the Iowa River. The River - front Commission recommendation looks at the ability for a property owner to go through the least expensive process of stabilizing the river bank. Horowitz moved to table this item to the April 2. 1987; formal sleeting. Dierks seconded the motion: The motion carried, unanimously, 6-0. d to Scotts mentioneddthat theeordinance shouldet more nincludeon on erosion the RiverfrontComni contro s- ~ sion's recommendation. OTHER BUSINESS: 1. Public discussion of a request for deferral of consideration of a pre- liminary and final plat for Bentbrook Acres, a subdivision in rural Johnson County, Horwitz moved to defer public discussion of this item until the Septem- ber 17, 1987; formal meeting. Cooper seconded the motion. The motion to defer carried; unanimusly; 6-0: 2. Planning and Zoning Commission Information. a. Moen distributed a letter to the Commission from Ray Helmer, Chairman of the Riverfront Commission, dated March 19, 1987, regarding Plan- ning and Zoning Commission membership to the Riverfront Commission. The Commission received the letter and accepted the recommendation to eliminate the Planning and Zoning representative requirement. b. Dierks questioned if fill is being used on property fronting Taft Speedway. 3 ?/ Planning & Zoning Commission March 19, 1987 Page 8 Scott directed staff to do research on the restrictions of what material can be placed in the floodplain. Boyle responded that rubble cannot be put in as any kind of fill. Scott then questioned if broken asphalt could be placed in the floodplain. c. Scott noted the Council did not vote on the North Side District issue but he got the impression that four Councilmembers are in favor of the boundaries as delineated by Councilman McDonald. Scott noted that a postcard will be sent out to North Side property owners asking them some questions. The Council would see the proposed brochure before it is sent out. d. ScoRodtPerrylained he concerning his received ignationrand effective April 30, 198verbal 7. from ADJOURNMENT: Morowitz moved to adjourn the meeting at 10:07 p10. Wallace seconded the motion. The motion carried unanimously, 6-0. Minutes submitted by Steve Dunn. Approved by: Sally Dierks, etre ary 347/ MINUTES DESIGN REVIEW COMMITTEETHURPRET �,;�q�•r IOWACITY PUBLIC MARCH ILIBRARY - ROOM B Su6jectto Approval MEMBERS PRESENT: Alexander, Eckholt, Haupert, Novick, Seiberling, Sinek, Welt MEMBERS ABSENT: Amert, Nagle STAFF PRESENT: Cain, Dunn RECOMMENDATIONS TO CITY COUNCIL None. CALL TO ORDER The meeting was called to order at 4:06 by Chairperson Welt. INTRODUCTIONSB None. APPROVAL OF MINUTES OF FEBRUARY 19 1987 Alexander moved and Haupert seconded the motion to approve the minutes of February 19, 1987. The motion carried unanimously. Cain informed the Committee that no one would a said that Nesper Sign Co. would be installing then signodesigned Oby Cutters. She Ca family utters" francwhite hise. This signage has: 1) a logo (24" high by 4' long) showing individually h red allyilluminated sdai redlettc letters esihigh) spelolingc"CostnCutters." The complete signage would be 17 feet long. Cain commented that the sign at Pepperwood Place is like the one proposed for the Plaza. Novick mentioned that the sign at Pepperwood did not stand out when compared to the other signs in that development. A question was raised as to what was going to happen to the blue background on She the building facade, and Cain replied that the Nesper staffperson did not know. noted wouldte ephone the hgentleman ad been pfrom iNesperi and express tonted over. ehimmthet Committee's concerns about the facade treatment in back of the signage. DISCUSSION OF DESIGN REVIEW CODE RECOMMENDATIONS The Committee discussed the outline of a design review mechanism as described in the memo of October 10, 1986. The comments are noted for each section. 3U __7 Design Review Committee March 12, 1987 Page 2 Area of Review: Cain noted that under "Area of Review " the "or" should be changed to "and/or". This should assure that both new construction and rehabilitation activities are included, whether they occur separately or together. Scope of Review: Haupert remarked that the area of review and scope of review did not in- clude newspaper vending machines or lighting in City Plaza. Cain replied that they are covered generally under the City Plaza ordinance, but perhaps "public streetscape and pedestrian amenities" should be specifically in- cluded. Eckholt commented that public signage in the downtown and in City parking ramps which is now installed by City departments, should also be reviewed by the Committee for approval. Composition of Commission: Haupert questioned if it was possible to have commission members who are not residents of the City. Cain replied that it was if there is some reason, like representing special interest groups or having certain exper- tise. She said the City Council could decide membership policy. Eckholt suggested that commission members be appointed to three year, staggered terms and be eligible for reappointment for one additional term. Appeal of Panel Decisions: Haupert asserted that appeal should be first to the full commission, then to the City Council. Powers and Duties: Haupert stated he had no problems with this section as written. Welt asked Cain what power or authority the Historic Preservation Commission has in the CB -10 or CB -2 zones. Cain replied that they presently have no powers there because there are no historic districts existing in those zones. She said this may change in the future, notably 1n the near northside CB -2 area where district designation has been discussed. Cain proposed that "and lighting" should be inserted after "repainting", because no permit system 1s now in place for either of these exterior, changes. Haupert asked if the new Design Review Commission would be the only author- ity on signs. Cain replied that would not be the case because signs have to meet other requirements in the City Code (e.g., type, size and con- struction regulations). Design Review Committee March 12, 1987 Page 3 _I Cain stated that the City Council had indicated that the Design Review Committee should work with the Downtown Association and the Chamber of Commerce to get their suggestions on the Committee's recommendations before the Council considers the proposal. Eckholt suggested holding a meeting where representatives from these special groups could hear a presentation by the Committee and discuss the recommendations. Haupert expressed that before anything else is done concerning this issue data should be examined and statistics compiled to document the benefits of good design to economic development. Welt agreed the Committee needs to prove that good design is good business. Haupert thought that some Univer- sity students might be interested in research on the economic benefits of good design. Cain said she would see if there was an intern who had time to go through all the information she has. Seiberling suggested finding a student in Urban and Regional Planning who needs to write a paper. Welt said he would contact someone in the Downtown Association and the Chamber to determine how best to approach these organizations. COMMITTEE INFORMATION I. Update on Awning Recommendations to Planning and Zoning Commission Cain informed the Committee that the Planning and Zoning Comnission will be discussing illuminated awnings on March 16 and suggested that DRC members contact any friend on Planning and Zoning Commission to explain the DRC's Position. She noted that at present the Commission did not seem in favor of a case by case review of awnings. 2. Update on Certified Local Government Grants -in -Aid Proposal Cain stated that the grant application would be submitted March 12, 1987. She distributed a memo that was prepared for the City Council to explain the project. She said that the City Council did approve submission of an application for the historic and architectural survey of buildings in the two blocks bounded by Clinton Street, Iowa Avenue, Linn Street and Washing- ton Street. Eckholt questioned if any of the owners of the buildings had been notified. Cain replied that she had informed the DTA board of the proposal and Suzanne butthat6no partlicularmpropem the rTA met rty ownersthadhbeenocontacted because roudrafting the ofsthe short becauseime somelbuildingskinithatated blockeofwas very Dubuque Streetdhdwith egunetordete- riorate. Welt questioned how the $7,500 figure was derived, and Cain replied that this would pay for graduate students doing the survey. There would be approximately 50 buildings, with 15 hours estimated to survey each build- 392- Design Review Committee March 12, 1987 Page 4 ing. Cain also noted the important contribution of DRC member Bob Alexander, who was contributing his time and expertise and, thus, providing most of the local match required for the application. 3. Fries Vending Cart Cain informed the Committee that the Fries vendor has requested a change in cart design because the cart he intended to use will not be able to handle their needs. Cain showed a sketch of the new cart design and said the cart would be like Gringo's cart but with the colors and signage for Fries as shown before. The cart will have a yellow background with red trim and a yellow striped awning. The word "Fries" will be placed on the cart and on the awning. The Committee decided that this cart was acceptable and was not of lesser design quality than the one previously reviewed. 4. General Information Cain distributed a recent news article concerning newspaper vending machine regulation. She stated that the Legal Department is tracking what is happening in Des Moines and all over the United States. PUBLIC DISCUSSION None. ADJOURNMENT The next meeting was scheduled for April 23, 1987, at 4:00 PM. The meeting was adjourned at 5:30 PM. Minutes submitted by Steve Bunn. MINUTES HOUSING APPEALS BOARD TUESDAY, MARCH 10, 1987 MEMBERS PRESENT: Gary Watts, Ben Moore, Ruth Dawson, Mary Joan Streb, Al Hulse MEMBERS ABSENT: Tom Newton STAFF PRESENT: Steve Faga, Ron O'Neil, Dave Malone SUMMATION OF HEARING: 1900-1900 1/2 N. Dubuque, extension until May 25, 1987. CALL TO ORDER: Chairperson Watts called the meeting to order at 8:31 a.m. Dawson moved to approve the minutes of the Appeals Board meeting of January 13, 1987. The motion was seconded by Moore and passed unanimously. There was no meeting in February. DISCUSSION OF APPEAL AT 1900-1900 1/2 N. DUBUQUE: 17-7.A.(2)• Foundation garage wall. The north wall of the garage is cracked and bulging inward. Malone was sworn in. The appeal was made February 24, 1987 and fees were paid. Malone stated there was a crack in the foundation on the northeast wall of the garage. Photos were shown. Watts asked if the crack could cause collapse butthe it waslor roofun11ke1y thMaloat a roof ne said at some ld collapt in time Moore de a correct athe problem tStrebextend sec ndeddate the motion. 2 Thelvote was unanito mous and the motion carried. meetiAs there was no further business, Chairperson Watts moved to adjourn the ng. The motion was seconded by Moore. The meeting adjourned at pp oximately 8:45 a.m. Minutes submitted by Cheryl Tworek. ary Watts,ha rperson Ron 0 'ell, Appeals Board ecretary 393 MINUTES HUMAN RIGHTS COMMISSION FEBRUARY 23, 1987 MEMBERS PRESENT: Weilbrenner, Belle, Naughton, Mims, Smithart, Powell, Haines MEMBERS ABSENT: Farrant, Reed GUESTS PRESENT: Mike Rickershaw, University of Iowa Student RECOMMENDATIONS TO CITY COUNCIL: The Human Rights Commission requests approval of the amendments to the City's Non -Discrimination Ordinance which the Commission feels strengthens the current City ordinance. RECOMMENDATIONS TO CITY MANAGER OR STAFF: None. SUMMARY OF RELEVANT DISCUSSION: 1. The meeting was called to order at 7:07 p.m. by Weilbrenner, 2. The guest was introduced, 3. Haines moved to approve the minutes of January 26, 1987, Haughton seconded the motion. The motion passed unanimously, 4. Elections: Smithart nominated Farrant for Chairperson. Belle seconded. Haines moved that the nominations be closed. Belle seconded. Farrant was unanimously elected as Chairperson for the Iowa City Human Rights Commission for the period February 1987 through February 1988. Smithart nominated Weilbrenner for Vice -Chair. Haughton seconded. movedHaines the nominations closed. rt Weilbrenner was unanimously elected as Vice -Chairperson sthenIowa City Human Rights Commission for the period February 1987 through February 1988, 5. In Conciliation: a. E/S d NO, 11-14-8501. Weilbrenner described the complaint and the conciliation efforts which had failed. Weilbrenner suggested the case go to public hearing. Mims had reservations and suggested threatening the Respondent with a public hearing as a way of inducing them to pay the Complainant. At the same time tell the Complainant our choices and get the Complainant's feelings. Mims advised Commissioners to keep in mind public hearings are a last resort and should be held only when really warranted. Haines suggested asking the Complainant if he would return to Iowa City to attend and participate in the public hearing and to determine his interest before pursuing the hearing. Haines also deferred to Weilbrenner's judgment. Haughton suggested the Respondent be 3 rs, __T MINUTES HUMAN RIGHTS COMMISSION FEBRUARY 23, 1987 PAGE 2 _1 required to pay the cost of the public hearing and that it was incumbent upon the Commission to continue to fully represent the Complainants including paying for this Complainant's trip back to Iowa City. Naughton felt closing the case would make the Commis- sion look ineffective. Smithart felt the facts of the case were weak. Haughton felt they were solid. Belle felt closing the case would not make the Commission appear ineffective, it would simply put the burden on the Complainant to resolve his complaint through the State Commission. Desai suggested getting a signed agreement and allowing the Complainant to sue in small claims court for breach of contract. Weilbrenner felt the Commission had been lead down the "primrose path" by the Respondent and if word got around that it is okay to conciliate then stall, that would give the Commission a bad reputation. Weilbrenner added that he would like to have the case resolved before the public hearing, but since they refused to conciliate.... Smithart moved that the Commission take complaint E/S R No, 11-14-8501 to public hearing, to send a Notice of Public Hearing to both parties and to have the Respon- dent pay for the cost of the public hearing if we can do that. Haughton seconded. Vote - ayes: Weilbrenner, Haughton, Smithart, Powell, Haines. Nays: Mims, Belle. The motion carried. 6. Cases in Legal: There are five cases in Legal. 7. Cases to Assign: Two cases will be assigned to two conciliation teams. 8. Community Education: A Civil Tongue: A show was taped on February 18, 1987. The topic was Black History Month. 9. Old Business: a. Ordinance Revisions - Haughton moved that the recommended amend- ments to Chapter 18 be accepted. Powell seconded. The motion passed unanimously. b. Reconsideration of ex -convicts as a protected class - Weilbrenner, who works for Job Service, told Commissioners there are a lot of ex -convicts in the city and they are getting jobs. He stated that he has not run across anyone complaining of job discrimination because they are an ex -convict. Belle requested deferring a decision until he has given the request more thought, especially 3 91/ �i MINUTES HUMAN RIGH -S COMMISSI01! FEBRUAP,Y 23, 1987 PAGE 3 considering how he i cult. Smithart moved a newt Information to defer pdiscted member look is received, discuss{ng the to the Sixth Cir- mously, Haines be formssue until more into the request, Then, if need secondetl, The Motion ma committee to 10, Hew Business: passed unani- 1• Training - Haines Grove (Iowa Civil Ritended the training investigations, Ha nes the he idsinon facilitated by Don V interesting and informat- sed Commissioners the aquoketa, Iowa, on sinners attend future in ng Haines recommended raining was co PY of correspondence g sessions, thatC for the rest of the which describes Haines also re ommis- year, training sessions quested a Z• Little Black scheduled ma Sambo - Alexander adv' XeT cs m ant received by a local Commissioners of the book Little the books available for Black female, an infor- to the ma ager a^dlack Sambo caught her attention. in a local bookle stores was The store she told him that attention• store, Little manager told she found She then spoke Black Sambo is a her that he would the book offensive, MISS pn o n ervene classic, not remove that the book °" her behalf,The female would like tthe com- depictin is in the public Powell advised Commissioners handsketchL�ttle Black Sambo library, advised Commissioners the book with Black herita as someone from Indian one edition is Commission eing used within the Haughton said the other is a would be in city school s he would object to asked the store to remove oittion pf system but feels the support stereotypesthe First Amendment el they tion counteractof Blacks but now said the book was it was a non -issue hose photo stereot there is too much used to Well brenner mentioned Belle su99estedpeS COmm'ssionersidecided at book stores. Hitler s book is a letter to still in librarieseanditor, 3' U.S. '88 Pro' sold funded b Ject - Alexander explained; goal of thethe Roosevelt Center for Project is American Poll c88 is a project On eyimss enceaffecti^ to increase the knowledge y Studies, The nuclear the country such as ge °f the electorate Tic, they feel, w{11 disarmament the farm crisis Pub - running for President sk more intelligent q more informed the assess them on, t0 respond gent questions, forcin pub - which the The Association on the ver 9 those Iowa Y Human of Iowa Humanyssues we need to Joined as a of s Cit Rights Rights Agencies, those to the Project's ofthisProjectCwiithsthe"hos a member ofhas running Pro ect agenda and Pes of Hampshire for office, The accordingly to the adding civil project. the sites chosen electorate {^ Dlatforms of re owa and to receive the benefits Of New this 3 pyo MINUTES HUMAN RIGHTS COMMISSION FEBRUARY 23, 1987 PAGE 4 11. The meeting adjourned at 8:40 p.m. ! 12. Next Commission meeting: March 23, 1987. 3 9y �y'^V t�" MINUTES IOWA CITY RIVERFRONT COtM1ISSION WEDNESDAY, MARCH 4, 1987 - 7:30 P.M. SENIOR CENTER CLASSROOM MEMBERS PRESENT: Daly, Gerleman, Helmer, Lovell, Watson, Wielert, Stroh MEMBERS ABSENT: Bruner, O'Brien, Wachal, Wallace STAFF PRESENT: Rockwell, McClean OTHERS PRESENT: Lon Drake, University of Iowa Geology Department, and Nancy Seiberling, Project GREEN RECOMMENDATIONS TO COUNCIL: The Riverfront Commission recommends to Council approval of the Commission's amendment of its bylaws and enabling resolution to delete the requirement for a Planning and Zoning Representative on the Riverfront Commission. The Riverfront Commission recommends to Council that the Floodplain Ordinance be adopted with an amendment for minor streambank erosion control projects to be exempted from the engineer's certification requirement for floodplain development permit applications. CALL TO ORDER AND INTRODUCTIONS: Helmer called the meeting to order at 7:40 p.m. Drake and Seiberling were introduced to the members of the Commission. REVIEW OF JANUARY 7 AND FEBRUARY 3 1987 MINUTES: Daly moved to approve the minutes of January 7, 1987, and February 3, 1987. Gerleman seconded and the motion carried unanimously. Lon Drake discussed George Palmiter's method of controlling streambank ero- sion. Drake presented slides showing the implementation and results of the Palmiter on ted sites where Palmiterdhad been lworking ltotkeep sstre stin reams opeo. n fore canoeing had iand found that using the vegetative approach cost only 10% of the traditional U.S. Army Corps of Engineers' methods. Palmiter's first step is to map the problem sites which generally occur at the bends of the river. He then determines what tree removal, tree tie -back or angling, brush stacking, sandbar irrigation, willow plantings, etc., are needed to keep the channel open, reduce siltation and encourage vegetative growth on the edge of the streambank. Then with tools no more complex than a chainsaw and shovel, Palmiter uses the vegetation available along the stream to put his plans into action. Late summer and fall are the best times to do this work. `I Riverfront Commission March 4, 1987 Page 2 Wielert mentioned that the Corps of Engineers do not allow the practice of letting full-length tree trunks float down the river. Drake agreed and said that the trees should be cut up in small sections before allowing the pieces to float downstream. He noted that large trees hitting against a bridge Drakealsodiscussed planting illowlcuttingsdalong the bankbriOne year later later these cuttings can be topped off and the growth turns into a heavy thicket that protects the soil bank. Gerleman asked if any methods were applicable to bank erosion problems expe- rienced on the Iowa River. Drake was not sure that the Palmiter method would work on a river as large as the Iowa River. Lovell thought that Clear Creek and Old Man's Creek would be good streams for using this technique. Daly suggested that information on the Palmiter method should be shared with rural property owners. Helmer asked Drake if Palmiter expands the vegetative buffer along the banks to catch runoff. Drake answered that Palmiter tries to promote vegetation along the riverbank, however, most of the sites have narrow buffers. This is because farmers usually cultivate as close to the stream edge as possible. Helmer thanked Drake for sharing information an the Palmiter method with the Commission and for offering to be a panel member for the Commissions' erosion control seminar. REPORT ON THE STREAMBANK EROSION CONTROL SEMINAR: Rockwell reported on a March 2, 1987, Committee meeting attended by Bruner, Daly, Wachal and herself. The Committee recommended notifying as many river! front and creekbank property owners as possible about the erosion control seminar. It was originally thought that a full erosion control brochure with all the supptoo lemental information should be sent with the seminar notice, but this and pinpointing a few nsive The Committee eas that willigbenfocused ton ratdtheumeet- ing. The card will request those interested to preregister by phone or mail and those responding can select to receive a full informational packet before the scheduled seminar. The seminar is scheduled for Saturday, April 4, 1987, from 10:30 to 12:00 noon in Room A of the Iowa City Public Library. Rockwell explained that the City is currently revising the permit process for bank stabilization projects as part of the Floodplain Ordinance review. When that ordinance is adopted, the brochure can be revised to describe the new procedures. Rockwell mentioned that Bruner is securing a panelist to speak on the legal issues Of streambank erosion control and the effectiveness of cooperation among neighboring property owners in controlling erosion. Rockwell also said that Carl Chadek has been asked to talk about the riprapping method of ero- sion control and its cost. Another panelist will discuss bio -technical interlocking lconcretesiblocksCeland rLonshDrakedwilldsharetinformationinon the Palmiter approach. 3's Riverfront Commission March 4, 1987 Page 3 Rockwell be taking isslideshat at 2:30 of bank stabilization projects the Iowa River and Ralston Creek in Iowa Cit in March 5, she mem- bers to join the photo session ects tor to take She onv�their ted any n wn not rjotalgbank mittee�has�also planned ao se ;sed at the erosion tour of the rontrusin a The Com- ing river erosion pro ram. control materials are being invivi ted from the displa O map pinpoint - Distributors of erosion CONSIDERATION OF PLANNING AND ZONING COMMISSION REOUESTables at the seminar. Helmer referred to the request from Tom Scott, Planning and Zoning Commission Chairperson, that the Riverfront Commission drop its requirement for a Plan - the Rvefrot Coision. Daly ning and that Zthe mCommissiontneeds someone ative to et nlistenitorthenPlanningsand Zoning Carmission's proceedings in order to be warned of bad situations before development occurs. Watson thought that the Riverfront Commission should take an active role in establishing communication with the Planning and Zoning Commission.' Lovell asked Rockwell if she could serve as staff liaison between the two Commissions. Rockwell answered that as of January 1987, she had begun working in the Urban Planning Division and could readily serve as liaison between the Commissions. MOTION: Watson a Motion commend Council ad s OR s amendmentmofeits bylaws tand een blingtresolutionato delete the require- ment for a Planning and Zoning Representative on the Riverfront Commission. Watson further stated that the motion would include the Commission's approval Of the needed changes. Daly seconded the motion which assed unanimousl . REVIEW OF PROPOSED CITY FLOODPLAIN ORDINANCE REVISIONS: Helmer asked why this request was beim made. ockwel answered tat feeral the new forregulations mandate that the City revise its F1 odplalin Ordina cehto include revisions, theestaff felt lthatnthecwhole ordinance coutured housin.lld be idrathe f edrtouread more clearly, state the penalty for violations, and state the City's role in the permit process. From the Riverfront Commission's point of view, a suggested change to the definitions in Section 12, page 12, might be to include "erosion control projects as part of the definition of "development." To page 81 Section b, Item 8, "erosion control projects" could be added. It was suggested that the engineer's certification requirement for floodplain development permits be waived for minor erosion control projects. Helmer asked Rockwell if this proposed model ordinance was more restrictive than the present one. Rockwell said no, other than that this ordinance spelled out clearly rather than implied the federal requirements, who has authority to issue floodplain permits, when the permits are required and what mahappens between bank atstabilizatioion occurs. n Daly thought that a distinction should be property owners. permits from commercial and residential 63 Tr Riverfront Commission March 4, 1987 Page 4 -- I MOTION: Watson made a motion for the Commission to recommend to Council that the Floodplain Ordinance be adopted with an amendment for minor streambank erosion control projects to be exempted from the engineer's certification requirement for floodplain development permit applications. Daly seconded the motion, which passed unanimously. PHOTO CONTEST COMMITTEE: Stroh broadcast ilettersrted that he wrote nformation about the PhotoContest afor Iowa RiveraMonth. the asked for one Commissioner to volunteer to help judge the photos. Helmer volun- whened. Stroh the winners aiwill be announcedI is the adline for Rockwellphoto agreednttoes and Mascheduleyaltime between May 1 and May 15 for the judging. CLEANUP DAY COMMITTEE: Gerleman reported that the Committee will meet again on Monday, March 9. All of the basic details have been worked out with the City. Volunteers and contributors have all been contacted. The City Division of Sanitation has agreed that Mount Trashmore should pose no problem. The Iowa National Guard and Jaycees have agreed to help. Gerleman is working with Rockwell to target and map areas along the river and main entranceways to Iowa City to ensure a thorough cleanup. RECOGNITION AWARDS: Watson recommended that next Year the public should award. Rockwell encouraged suggested make nominations aowa R iver that there was still time his yearforthepublictomakenominations. The Commission could make a decision at its May 6 meeting. Lovell stated that knowing who nominated candidates is useful in order to contact them concern- ing any questions about the candidate. Watson wondered if the candidates should the award winnersdwereunotifiedmwhenithey werewinvitedlito attend nthe eaward ceremonies at the Council Chambers in June during Iowa River Month. LIBRARY DISPLAY COMMITTEE: Lovell has reserved the library display area for the entire month of June. The winning photos of the contest will be displayed and the River Month poster will be shown'in the east window showcase. Also a slide show featur- ing erosion control procedures along with the wildlife, vegetation and rec- reational resources of the river will be shown. Shirley Wyrick's video of the river will also be available. Lovell mentioned that Wyrick is willing to make her posters of "The River" available to the Commission to sell. The proceeds would be contributed to help cover Iowa River Month expenses. The Commission asked for more information concerning the posters before making any commitment. 3fs Riverfront Connission March 4, 1987 Page 5 ADJOURN: The meeting was adjourned by acclamation at 9:40 p.m. Minutes submitted by Joseph McClean.