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Home My WebLink About1987-05-12 Info packetCITY OF CIVIC CE IOWA NEER 410 E. WASHINGTON ST. CITY, CITY IOWA IOWA 52240 (319) 356.5CM N O T I C E THE CITIZENS' COMMITTEE ON CITY REVENUE will Meet on Wednesday, May 13 1987 7:00 P.M. Senior Center, Classroom 1 (Enter on Washington Street Side) ;740 City of Iowa City MEMORANDUM Date: April 29, 1987 To: Donald Schmeiser From: Richard J. Boyle 6I Re: Request to Purchase a Portion of Virginia Drive As you know, Terry has asked me to respond to your memorandum of April 7, 1987, and I believe we covered everything in our meeting last week. This memorandum is merely to summarize our discussion. We discussed the rationale for having the Virginia Drive extension from Ridgewood Lane north, i.e. to provide a secondary means of access to the undeveloped property. We now have Art Leff's March 31, 1987, letter basi- cally confirming what we discussed, and stating that vacation of the street would lead to a claim for damages. In lieu of vacation and sale of the street, I suggested a rental arrangement - we would allow the .abutting owner to use the street in exchange for an agreement to maintain the property, all subject to cancellation upon thirty days' notice from the City if the roadway is needed. I also told you that while platted but unopened streets and alleys should not require vacation because of the Iowa Marketable Title Act relating to plats (Iowa Code Sec. 592.3), all plats filed before 1970 are presumed to be valid, so the dedication of streets must be presumed to have taken place even for unopened streets. Therefore, I believe it best to go through formal vacation proceedings whenever a street or alley shown on a plat is to be vacated. Let me know if you need further information. bj2/8 7^/ To the editor: It seems odd that in all the controversy about noise and noise ordi- nances in Iowa City over the past few years, the worst source of noise pollution has been largely ignored: street noise. If the house across the street is making a lot of racket, you can call the police; if the racket emanates from moving vehicles, you're out of luck. It seems that no matter how loud someone's vehicle is, they can drive through town with impunity. Although I sympathize with the indigent who can't afford a new muffler, most of this noise is unnecessary and some even deliberate, You can see it downtown everyday: obnoxiously loud motorcycles revving at intersections, muscle cars roaring by (apparently many American males believe their man. hood is directly proportional the the loudness of their engine), cars with the windows down and the stereo up full blast, etc. Certainly the most ab- surd and offensive of all is the motorcycle with a large stereo attached. :or the rider to hear the music, so must everyone within a three -block radius. He, of course, is having a great time --at the expense of everyone he drives by. I've heard that in Boulder, Colorado, for instance, the police have a car with a'decibel meter; if you're over the volume limit, you're ticketed (I assume exceptions are made for city buses, etc.). I don't find such an approach totalitarian. On the contrary, it appears to be an effective way to protect the rights of the majority. Iowa City needs legislation stifling street noise. If, as some might argue, there are already laws on the books doing such, then either those laws aren't adequate or they aren't being properly enforced. (� Paul Dougan, 24 N. Van Buren J L3,j ` "i 338_2783 70? CITY OF r 1 ` IOWA CITY ANNUAL „r. BUDGET FISCAL YEAR 1988 _ O P E R A T I N G B U D G E T _ FISCAL YEAR 1988 i j — JULY 1, 1987 THRU JUNE 30, 1988 ISI f C I T Y O F ' I O W A C I T Y I O W A CITY COUNCIL J — William J. Ambrisco, Mayor John McDonald Darrel Courtney Larry Baker George Strait Kate Dickson _ i Ernie Zuber CITY MANAGER Stephen J. Atkins FINANCE DIRECTOR i Rosemary Vitosh CITY OF f, CVCCENTER 410E.WAS NGTONST. WA CITY IOWA CITY, IOWA 52240 (319) 356-5000 City council City of Iowa City Iowa City, Iowa 52240 Mayor and Councilmembers: As expected, we have experienced a great deal of difficulty in balancing the FY88 budget. The City's program of services, that which the community now enjoys, will — continue to experience financial difficulties if it is to continue to be financed by our current: program of revenue. With Federal and State resources disappearing, the revenues which once supplemented our program of services are now no longer available j and we are seeing serious competition among service providers for limited City re- sources. This competition, in most circumstances a healthy situation, is now causing consternation and frustration among all of those affected. There appears to be little hope for any fiscal policy change on the part of the state and federal government that would cause any turnaround in these circumstances, and therefore it will be particu- larly critical in your evaluationof the FY88 budget to determine the breadth and scope of the package of services that we are to provide with our limited resources. Most often the budget is perceived to be an annual agony that we must endure. It is not likely that we will see change in statutory requirements or the community pressures brought to bear upon the City government from interest groups. Therefore it seems W inevitable that this struggle for resources will continue well into our future. The laws that govern the.budget preparation process, as well as the State imposed re- strictions on revenues, will often cause us to look at our budget in the short term (annual agony), when in fact we should view any program of expenditures and revenues over the long run. As community interest groups debate the merits of a particular program and the City Council is challenged to seek long-term solutions to theseissues, j our: fiscal policy. proposals (many times imposed upon us) are mere stopgap short-term solutions. It is my judgment that our program of City services cannot continue at its current to th the stabilizetheprogram of servicees that are s at an affordable e and a critical levelfor andthe educate the community as to limits that are placed upon their city government. Wide swings in fiscal and program policies appear to be inevitable consequences of the Federal and State political process. As a local government, we must guard ourselves — program of municipal servicessional /asgwell as the irequirements ethat we have ito ful i llvstate � J dui fi and federal mandates. Our program of aiding social service agencies is a example of our response to federal fiscal policy. We accept the funds in the short run and then as our community becomes accustomed to receiving the services that are financed di- rectly by the federal government, we are faced with the long-term consequences of — service reduction decisions. Aid to various social support programs is important to the quality of life and character of our community, but is measured in the short run against continued receipt of federal aid. Our Community Development Block Grant Pro- gram, which is an integral part of the City's ability to pursue a program of safe and sanitary housing throughout our community, could at some time in the future, as is currently being discussed by the federal government, be subjected to congressional changes and thereby this program could experience a similar fiscal distress that is now being imposed upon area social service agencies. No better example of the critical impact of Federal and State fiscal policies is that on our transit system. It is difficult to determine at this time the full impact of transit service reductions; however, it is clear that we have traditionally utilized Federal and State resources to underwrite both the operating and capital cost of our transit system. We have; over the years, created a transit dependent component of our citizenry within our local economy and yet we have seen a dramatic fall-off in our ridership. Our traditional response is similar to that of many other communities facing similar transportation crises, that is, if there is a decline in participation in a service by our citizens, it is an indication of a lack of community support and thereby we should move to reduce that service accordingly. Conventional economic/fiscal policy would lead to such a decision but simultaneously we must con- sider as with all of our other City services, it is an integral part of the quality and character of our community. If we were to experience a lull in the number of fire calls or other emergency requests, I suspect that we would not reduce our program of fire suppression capabilities and similar analogies can be made to our police services and other programs within what is thought of as our traditional package of municipal serv- ice. This is the dilemma that we face. We have a broad program of public service that has been accepted and expected by our community, and recently expanded, through the addition of capital and operating costs for new swimming pools, and yet the City does not have the resources to assure the long-term financing capacity for such programs. Unless we can provide for an expanded revenue base, serious expenditure reductions in all of our services are likely to continue well into our future and the annual agony will reoccur time and time again. The continuing erosion of such services would also have a dramatic effect upon the community as we now know it. With the growing citizen complaints associated with property taxation, it does not appear that it could be ex- panded to meet the service requests/revenue reductions imposed by the state and federal policies and state tax limitations. Permanent, growth oriented revenues that would be subject to economic fluctuations, both positive and negative, are necessary to assure that we can eliminate our overdependence upon one primary source of revenue (property tax) and avoid the above scenario being imposed upon the community. In the public debates associated with local government budgets, we find ourselves preoccupied by a limited number of constituent groups. These groups are making their case with respect to their service requests and are afforded, as they should be, an opportunity to compete for limited resources. We must, however, keep in mind that our basic service program should not be significantly sacrificed. For example, in this budget, it was determined after extensive review that our fire equipment is reaching a precarious position with respect to the safety of the personnel that utilize the equip- ment as .well as our ability to respond in a.quality manner to citizen requests or fire and rescue service. The budget recommends over $450,000 in spending to provide for replacement fire equipment. .Our police facility and its obvious deficiencies as well as the general program of services that was proposed by department directors also were reviewed and it was determined that given our fiscal limitations, no significant expan- sion could be provided. This was a particularly critical decision in that we must monitor the traditional services as well as those that are often associated with fed- eral and state support, for these traditional services have even a greater influence on the character and quality of our community. The City government is called upon to be an active participant in economic development andlay an integral part in the local economy. We are often .criticized for insuffi- cienVeconomic development efforts, and 1 would like to point out that the City has u� m The City also needs to build stronger financial reserves so that we are able to "ride out" economic/legislative fluctuations that often occur and cause the resultant dra- _ matic shifts in our ability to provide service. Transit is again a clear example of a service that is experiencing declines, but due to the fact that there are no reasonable reserves available to finance gradual changes in service, we are faced with a yearly crisis and the likelihood of severe reductions given other service demands, is our only option. Support groups will point to the fact that the City does have the authority under the State law to provide for additional property tax support for the transit system, however, utilizing maximum tax support for any program should be the last _ resort, for it simply continues the fiscal brinkmanship that is being imposed upon us at this time. If we were to choose maximum taxation, it is suggested that it only be done so with the understanding that we are attempting to build a healthy financial — future and not use the tax support for a year -by -year stopgap solution, in the case of transit; with the state property tax limitations, and in conjunction with ridership and revenue declines, it is unlikely that even maximum tax support can provide short-term, let alone long-term, financial solutions. _. The budget needs to be a long-term plan for a program of services that can be reasona- bly financed in the future and thereby our service package needs to have an element of stability as well as the capability to provide for moderate growth that we will con- ` tinue to experience. It would also allow us to adapt to the changing economic, politi- cal, social and environmental issues within our community. In the public debates associated with local government budgets, we find ourselves preoccupied by a limited number of constituent groups. These groups are making their case with respect to their service requests and are afforded, as they should be, an opportunity to compete for limited resources. We must, however, keep in mind that our basic service program should not be significantly sacrificed. For example, in this budget, it was determined after extensive review that our fire equipment is reaching a precarious position with respect to the safety of the personnel that utilize the equip- ment as .well as our ability to respond in a.quality manner to citizen requests or fire and rescue service. The budget recommends over $450,000 in spending to provide for replacement fire equipment. .Our police facility and its obvious deficiencies as well as the general program of services that was proposed by department directors also were reviewed and it was determined that given our fiscal limitations, no significant expan- sion could be provided. This was a particularly critical decision in that we must monitor the traditional services as well as those that are often associated with fed- eral and state support, for these traditional services have even a greater influence on the character and quality of our community. The City government is called upon to be an active participant in economic development andlay an integral part in the local economy. We are often .criticized for insuffi- cienVeconomic development efforts, and 1 would like to point out that the City has u� /%, �•1 undertaken significant steps with respect to economic development, such as the issuance . of industrial development revenue bonds (over $100 million in the last 6 years), eco- nomic development financial incentives, participation in and the funding of regional economic development agencies, as well as providing a traditional package of municipal services, critical to the continued success of our business community. As any large employer, the City employees and the payroll generated has an effect on our local economy. I would like to believe that the City budget is far more than a program of services and a reason to have local tax dollars spent, for the City budget also contributes significantly to the local economy. We currently have an employee payroll of over $1.3 million and $500,000 was paid by our employees to the State of Iowa in income tax withholding, $1.6 million in federal income tax withholding, and $600,000 as the employees' share of social security. Adjustments certainly can be made to our overall program of services, but we must keep in mind that the removal of any significant funding, whether it be tax supported or not, can have a long lasting effect on our local economy. It is estimated that the City government purchases over $7 million annually in goods and services in the area economy. We also need to be con- cerned about the fact that student enrollment in the 90's is projected to be signifi- cantly lower than the.current enrollment at the University and therefore could have a " particularly significant effect on the commercial/retail component in the economy. We must prepare and anticipate economic changes and thereby the City's efforts in economic development and growth must be sustained as well as, a program of revenue, more eco- nomically sensitive, can be pursued. The average residential property tax payer who owns a home valued at $68,450, currently pays $1,416 annually in property tax support to the City, County, Schools, and State governments. Of that taxation, City services require 39% or $549. The proposed FY88 budget would increase the annual property tax for City services to $612. On a monthly basis, property taxes would increase from the current rate of $45.78 to $50.96, an increase of 11.3%. We have now reached a point in our overall long-term financial planning that short-term solutions are'no longer practical, let alone available. I believe we cannot continue to patch together'a program of municipal service and we must chart a course over the next II decade to prepare for eventual changes in the character and quality of our community with respect to reduction in City services. As a goal of the City Council, I have been directed to prepare options, choices, etc. with respect to conceptualizing an "image 2000" of the City. The image and the proposals that are prepared will be significantly affected by the quality of City services. Assuming a well -funded program of City serv- ices, a projection indicating an image of health and growth can be identified. Con- tinuing dilution of City services as well as the economic changes anticipated by declines in student enrollment could project an entirely different image. In an effort to pursue a program as well as attend to our financial concerns, I would sugitygoftthe pursui g local tax create citizens zd taxopti nsinlightofocthe City's financialiposhti ne5andbthe Potential for dramatic changes in our program of services over the next decade. It would be my recommendation that the Committee be made up of a broad spectrum of citizen interests and they convene and discuss. the City's present revenue projections, program of services, and other expenditure considerations so that the Committee may advise the Council as,.to the desirability of pursuing local tax options. Sincerely yours, Stephe?ar Lks City M March 11, 1987 _I ^^on 1` _y i GOVERNMENT FINANCE OFFICERS ASSOCIATION AWARD FOR Distinguished Budget Presentation PRESENTED TO City of Iowa City, Iowa For the Fiscal Year Beginning July 1, 1986ip rI _. I _j D P R E I N G U I S H E D E N f A T0 N B U D G E T I The Government Finance Officers A W A R D an award for Distinguished Budget Of for the fiscal the United States and Canada Year b get Presentation to the City of Iowa Cit (GFOA ,. beginning July 1, 1986• ) Presented' In ordec:to 'receive this y for its annual budget Program criteria as a award, a governmental unit must communications medium• Policy' document publish a bud as an operations guide get document that meets' The •award is valid ;for as a financial plan and as a• conform to Program 'requirements, of one year only, for another award. , and we y• We believe our current budget itscelilnues to gibility"- c T ,N S✓ti � b _I A P P R E C I A T I O N This budget includes the ideas and recommendations of many citizens, the City Council and the City staff. During the year many suggestions are received from citizens in City Council hearings and informal contacts. The major impact of the City Council upon this budget is in the, priorities and programs adopted by the City Council during the current year. While all departments were intensely involved in the budget preparation, most of the credit for., the budget, document goes to the members of the Finance Department. . Particular gratitude is expressed_to the Finance Director, the Senior Accountant and the Finance Secretary. While we surely appreciate all contributions to this budget, it must be remembered that the real ,thanks must go to -the ,City employees who, on a daily basis; transform this document into! the City's program of. services. -—I Resolution No. 87.47 A RESOLUTION ADOPTING THE ANNUAL BUDGET FOR THE FISCAL YEAR ENDING JUNE 30, 1988. Be it Resolved by the Council of the City of Iowa City , Iowa: , The annual budget for IM fiscal year ending June 30, 1988, as set forth in the Budget Summary Cerlilicate and in the detailed budget in support thereol showing the revenue estimates and appropriation expenditures and allocations to pro• grams and activities for said fiscal year is adopted, and the clerk is directed to make the filings required by law and to set up his books in accordance with the summary and details as adopted. Passed and approved on March 10 1987, by the following vote: (List names.) Ayes: Strait, Zuber, Ambrisco, Nays; Baker Courtney, Dickson, McDonald. I I _ / Mayor :.. �) ATTEST:/sli�Qdrd�� Clerk f /• IO.IS �N IOMaOYlrrm.N'..RI. W CITY BUDGET CERTIFICATE SUMMARY ON A CASH BASIS ' ICra NAtON9 Glyal IOW CITY ,Wr\ JaIY I. 1917• Jun\ X ION ACNP.umaapNly AY m Mp TNYII/\Url IUM lllwea 7.14T AIIN\lu\ La\a.1 OMNI Tm/N\ T\r F1ANITTr M mAi\N M1l A]\Y TAa AATI HlmIAIYTY NIaLLAIN NIOLLAAI IYI AMY IIl \\\� lM\Mr la\aaaU• R!N\M 1ra•an/Tr A1LN\ ryl a.Na TW IlaaalU� Iyl Aa\\\ IA 1 ah 1 Y\C Utl lsi 01) OOOrI yaarr In10m tra ftL pp LwUNo a a� J L \\IIim LM \"E. 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TaI.LN+n IUaea al m m In w122,913 -_ On aw No m all in w60,000 m am ON Iv IN _-- all LaY11WiY m m IM W" us Z23.964mI m1 14a 3,272,320 uQ1L11fi.zfiL 14 la.N N\y.Z19.i70_ an 4,974.M 2_1.WA60 E4Ok NI Ola ON Or W ala ma No 1172 861 an 1906 825 m 690 800 oso-_00,9 1999 an �a68 w 103 11-3 yuw. ml Gal ilD on JGi imm OVO IN 151 Iu 4 1 m on ml Iw T W m NAM ON 1,112A.0711 Im awY aN NI in N IN MMw /M•b rlM ms m IN lel als ml TaYI ollft000low, PW. AW. MI. IINI INIM m ml m IN g.fig4,nlnIII m Ila 11sI y laY1W11y o•u m sfM lNL\Y.III ON 7 m om 112r m4.jbu.zlb I IN W11,01411 In IN 111 CASH BASIS .a...ryrwm.ua.wn.w iwoow CITY BUDGET CERTIFICATE SUMMARY ON A �cwe.k my 1. 1987 duns 30 'M! I A n CITY OF IOWA CITY A 1 ` FISCAL YEAR 1988 OPERATING BUDGET TABLE OF CONTENTS PAGE ORGANIZATIONAL CHART . . . . . . . . . . . . . . . . . . 1 - FINANCIAL POLICIES FOR THE OPERATING BUDGET . . . . . . . . 2 BUDGET GLOSSARY . . . . . . . . . . . . . . . . . . . . 5 BUDGET OVERVIEW , , , , , , „ , , , , , , , , _ 7 General Governmental Operations . . . . . . . . . . . . . . . . . 8 Enterprise Funds 20 Expanded, Service Level Requests Approved . . . . . . . . . . . . . . . . . . ... .... 23 CHARTS AND SUMMARIES:. , General; Fund Summary. . . . . . . . . . . . . . . . . . . . 24. -+ General, Fund Reserves. . . . . . . . . . . . . . . . . . 25 Financial Summary - FY87. . . . . . . . . . . . . . . . . . 29 Projected Financial Summary - FY88 . . . . . . . . . . . . . . . . . . . . 30 Transfers - In . . . . . . . . . . . . . . . . . . 31 Transfers - Out . . . . . . . . . . . . . . . . 33 •Summary, of Expenditures 8 Receipts - Charts . . . . . . . . . . . . . . . . . . . . 36 .. Impact of Inflation Chart , . . . . . . . . . . . . . . . . . . 38 -. Authorised Personnel- , .................... 39 7 GENERAL FUND: Policy 8 Administration Program: General Fund Receipts Summary . . . . . . . . . . . . . . . . . . . . . 41 General Fund Expenditures Summary . . . . . . . . . . . . . 47. Administrative Receipts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43 City„Council. . . . . . . . . . . . . . . . . . . . . . 44 City; Clerk . . . . . . . . . . . . . . . . . . . . . 47 City:.Attorney . . . . . . . . . . . . . . . . . . . . . . . . 51, Economic Development . . . . . . . . . . . . . . . . . . . . . 55 City Manager . . . . . . . . . . . . . . . . . . . ... 51 Human Relations , , , , , , , , , , , , , , , , , , , , , 60 Civil Service Commission . . . . . . . . . . . . . . . . . . . . . 64- i --i Broadband Tel econmunications . . . . . . . . . . . . . . . . . . . . . 65 Broadband Telecommunications Commission . _ . . . . . . . . . . . . . ... . . . . . 70 i1 Finance Administration . . . . . . . . . . . . . . . . . . . . . 71 yr 1 YV Orb r� Accounting Central Procurement Services Treasury Word Processing Data Processing Risk Management Government Buildings Civil Rights Human Rights Commission . Non -operational Administration Home and Community Environment Program: Planning and Program Development: Administration Urban Planning b Development Riverfront Commission Design Review Committee Planning 8 Zoning Commission Historic Preservation Commission . Engineering Public Works Administration C.B.D.Maintenance Energy Conservation Resources Conservation Commission Traffic Engineering Street System Maintenance Forestry/Horticulture Cemetery Community Protection Program: Police: Administration Patrol Criminal Investigation Records and Identification Crossing Guards b Emergency Operations Fire:, Animal Control Housing 6 Inspection Services: Administration Building Inspection Housing Inspection Housing Commission/Appeals Board 74 78 ..................... 81 85 88 ..................... 91 ..................... 92 ..................... 95 ...... 99 ..................... 100 .................... 102 ............. 105.. 110 ................... 111 ....................: 112''.._. .................... 113,,, .............. 114 ............... 118:;. .....................' 121., 125 :. 129 :. 130 134 138 ..................... 142.,. . . . .. . . . 146 , 149 .................... 153 157 .................... 161 164 168 172 ..................... 175 ...... ............. 179 . . . . . 183 W _1 _-T Human Development Programs: Recreation Parks . . . . . . . . . . . . . . . . .. . . 185 Library . . . . . . . . . . . . . . . . . . . . . 189 Parks 8 Rec. Admin. ' ' ' ' ' ' . • • • • • • • • • • . . . . 193 Parks 8 Recreation Commission .. . . ' ' ' . . ' ' ' ' ' . • 198 Senior Center . ' ' ' ' • . • • • • • • • • . . . . . . 202 Senior Center Commission .. . • ' ' ' ' ' ' • . • • • • • • • • . 203 ..................... ENTERPRISE FUNDS: 208 Parking Revenue: Parking Operations _ Parking Reserves • • • • • • • • . . . 209 Pollution Control Revenue: ' ' ' ' ' ' ' ' ' . • • • • • • • 214 Pollution Control Operations Pollution Control Reserves218 . -� Water Revenue: . . . . . . . . . . . . . . . . . 223 ' Water Operations Water Reserves 229 Refuse Collection Operations ' • • • • • • 233 Landfill . . . . . . . 236 a Landfill operations Landfill Reserves • ' . ' ' ' ' ' . • • • • • • • • • • . . 241 I.. Airport: . . . . . . . . . . . . . . . . . . . 246 Airport Operations Airport Reserves ' ' . ' ' ' . . • • • • • • • • • • . . . 247 Public Transit: ' ' ' ' . • • • • • • • • • • . . . . 251 Public Transit Operations Public Transit Reserves .. ' ' ' ' ' ' ' ' ' . . • • • • 252 .................... I257 DEBT SERVICE FUND: J Fund Sunmary . Summary of Expenditures258 .. ............. 259. TRUST AND AGENCY FUND: . Fund Summary 260 SPECIAL REVENUE FUNDS: . Road Use Tax Federal.Revenue Sharing ' . . • • • • • • • • • • 262 ........... ..'. 264 J.C.C. O. G. Administration Transportation Planning Rural Planning Human Services Planning COMMUNITY DEVELOPMENT BLOCK GRANT: Rental Rehab Metro Entitlement Summary of Expenditures Committee on Community Needs INTRAGOVERNMENTAL SERVICE FUND: Assisted Housing: Section 8 Existing Public Housing Section 8 Vouchers Equipment Central Supply 8 Print CAPITAL IMPROVEMENTS PROGRAM, FY88-92 Resolution Introduction Fiscal Policy Program Summary: CIP Schedule ' CIP.Funding General Obligation Bond Issues, Chart Abbreviations PROJECTS: Map A -.Parks 6 Recreation Projects West Landfill Asphalt Runway Scott Boulevard Park Development Develcpment of Ryerson's Woods Napoleon Park Renovation Parks 8 Recreation Complex Lighting at U of I Softball Complex Court -Hill Park Development Happy Hollow Park Shelter Creekside Park Shelter Fairmeadows Park Picnic Shelter ..................... 266 ..................... 270 ..................... 274 ..................... 277 281 284 287 ............. 290 ..................... 291' 295 297 298 ..................... 303 306 307 309 312 315 322 323 324 325 326 327 328 329 330 331 332 333 334 M 7 J i i_ Willow Creek Park Parking Lot Wetherby Park Parking Lot N Hickory Hill Parking 8 Sidewalk Resurface Mercer Park Parking Lot Resurface Mercer Park Tennis Courts Mercer Park Softball/Baseball Fields Renovate City Park Tennis Courts New Picnic Shelter in City Park New Restroom in Lower City Park Map B: Community Development 8 Water & Wastewater Management Projects Curb Ramp Installation Ralston Creek Property Acquisition Terrell Mill Park Riverbank Ralston Creek Bank Improvement Terrell Mill Park Handicapped Trail Napoleon Park Parking Lob Water Department Computer Replacement Ralston Creek Park Waste Water Treatment Plant North Corridor Sewer Friendship Street Drainage Tile Orchard/Benton Storm Sewer Phase I Orchard/Benton Storm Sewer Phase 11 Orchard/Benton Storm Sewer Phase III Benton St. Culvert Replacement - Phase IV Fourth Avenue Culvert Replacement F Street Culvert Replacement Park Road Storm Sewer N Dubuque Street Curb 8 Gutter Potomac Drive Culvert Replacement Highway 6 Bypass Ditch Repair High .Street Storm Sewer Map Ci" Streets 6 Sidewalks Projects RR Crossing Signals: Kirkwood/Gilbert N Dubuque Street Deceleration Lane Benton Street: Riverside to Greenwood Dodge Street: Dubuque Road to Governor Rohret Road: Mormon Trek to Highway 218 Taft Speedway: Dubuque Street to Foster Melrose Avenue: West High to 218 Melrose Avenue: Byington to Hawkins or. 335 336 337 338 339 340 341 342 343 344 345 346 347 348 349 350 351 352 353 354 355 356 357 358 359 360 361 362 363 364 365 366 367 368 369 370. 371 372 373 374 375 a% h Scott Boulevard Burlington/Gilbert Intersection Kirkwood Avenue: Gilbert to DeForest Benton/Sunset Signalization Kirkwood/Dodge Signalization RR Crossing Signals: Kirkwood/Maiden Ln Clinton/Market Signalization FY88 Sidewalk Assessment Program Extra Width Sidewalk: Mormon Trek Extra Width Paving Governor Street Retaining Wall Map 0: Bridges.& Buildings Brookside Drive/Second Avenue Bridges Burlington Street Footbridge Pedestrian Bridge. over Highway 6 Benton Street.Bridge Widening Melrose Avenue Bridge Improvements Woolf Avenue Bridge Deck Repair Mini -Greenhouse. Addition to Cemetery Building Replace Cemetery's Storage Building . Domestic Hot Water Tank - Rec Center Recreation Center Accessibility. Recreation Center. Roof Repairs Install Air. Conditioning .in Rec Center Two-way Radio System Replacement Public Safety Building Animal Control Facility Renovation Transit Fleet Replacement Civic Center Elevator CIP PENDING LIST: New'Bridge Connecting Governor & Keokuk Landfill Replacement . . Clear Creek. Science/Research Park Ridge -Road & Dubuque Street Intersection Airport Master Plan II River Corridor Buffer & Trail System Iowa' Avenue Restoration N Dubuque Street Sidewalk 376 377 378 379 380 381 382. 383 384 385 386 387, 388 389 390; 391, 392 393 394 395 396 397 398 - 399 400 401 402 403 404 405 406. 406 406 407 407 407 407 408 "try CEERA' 1.1NRARY OI RECTOR I.fRFANY BOARD OF TRIXTEFS FINANCE DIPECTOP -Adminiefnnfinn -Arnnu(finq -1'unrhneI I IAraeuvl W. Purcreeing . J nnk uul . IICUSING 6 INSPECTION DIRECTOR -Ada Dlie Mafirn .A(i Tdi ug Imrrcfivn -Asloted Ilnuienq Hone ng h(eperfion PARKS 6 RECREATION DIRLQOR -Adminietnatinn -Pa The ROARIV; A CITY ATTORNEY �`/ AJR{ORT LOINJSSfOM MAYOR 6 CITY CCUICIL CITIZENS OF IOWA CITY ORGANIZATIONAL S'1'RUG'CUNI, FOR IOWA CITY'S GOVERNMENT AI R PORT MANAGER 0110E CHIEF -Admin4hafiml -Cnielinaf IIIVPAfigafion -FaGiof -Ceconde 6 idenfi{icatim -Animal Canfvd -CAoeeing Ga4de ASSISTANT CIES MANAGER ' -810ad6and icfecnmwniru tinne -Civil Ri-yh to -[netgO Coneenvafinn -Cquiln¢nf Alainfennnce TRANSIT MANAGER -TAamit OpreatiON ., ...CHIEF _-----__ \ -fine 6u1 Neeainn PCANNNIG f •AdminLUatAPn •Flu PAevenfion pENI01 CERIEq PgOGgAM-T"9r"eeAl"g COORDINATOR DWE[OPgEpT -Stnerfe/Sanffafian •It. - Enginerninq -sfAIQ4 Craft •Ad8.M PtInfI-Poffufian C"nfanf • UpeAnfinne -Nn Mn Pfnnnil:q -DhteA / •EDBG Pnngmlme •JCCOO PAUgawe 1 KEY ELECTED Off ICIALS (MAYOR ELECTED DY (MKAL) AITOINTFD NY LYNMCII. A NAYUII DIRL'CTOR/MANAGER 1:'M I'IJ rV 1:0 ITV IIDAPII (Olt (;OMMIR::I Grt DEPAROIENT/ADMINISTRTIUC HEAD APPOINTED Du CITN MANAGER -Oln•mfing @Ulgrf IDufe IA su' FINANCIAL POLICIES FOR THE OPERATING BUDGET SCOPE The purpose of this section is to present the policies that the City of Iowa City follows in managing its financial and budgetary affairs for the Operating Budget. The funds involved are the General fund, the Debt Service fund, the Enterprise fund, the Trust and Agency fund - Pension and Retirement, the Intra - governmental Services fund, and the Special Revenue fund. Most of these policies are not new, but repre- sent long-standing principles and traditions which have guided the City in the past and have allowed the City to maintain its financial stability. POLICIES I. Balanced Budget 1. The operating budget of the City of Iowa City shall be drawn so that available resources and anticipated expenditures are equal. 2. The City will maintain an unreserved balance at year-end at a level determined by Council to fund cash flow requirements in the first quarter of a fiscal year.. II. Revenues 1. Property Taxes A. General Tax Levy The budget of the City of Iowa City shall be drawn so that the general tax levy does not exceed limits established by State law. r, B. Debt Service Levy Taxes shall be levied each year under the Debt Service Levy in the amount equal to the general obligation principal and interest due in that same year, net of the portion abated or paid by the enterprise funds." C. Tort Liability Levy The City levies for the expected costs of one year's premiums on property and liability insurance policies held by the City. I 2 % 0. Trust and Agency Levy N The City shall levy under Trust and Agency for: 1. The City's share of contributions to police and fire pension and retirement systems, at rates determined by an actuary, for current sworn officers. 2. The City's share of contributions for employee benefits budgeted under the General Fund — only if the general tax levy is equal to the maximum levy established by State law. E. Transit Levy Taxes levied under the transit levy shall not exceed the limit established by State law. Tax revenues from the transit levy will be receipted into the General Fund then transferred to the 1 Transit Fund. I 2. Fees and Charges The City will establish fees and charges in accordance with revenue band requirements or fees for and covering all or part of the related costs of providing the services. The City will review charges, at a minimum, on a biannual basis. 3. Investments The City will invest 100% of idle funds and will obtain the best possible return on all cash investments within the limits of the State law. 4. Intergovernmental Revenue Revenues from local, State and Federal governments will be used according to the restrictions or iJ intent placed on each. 5. Additional Revenue Sources -.I The City will continue to search for additional revenues as a method of balancing its budget. 111. Expenditures J 1. Current Service Level i iMaintaining the current level of services will receive first priority for funding. 2. Cost Effective Programs f/ a The City will encourage technology and capital investment programs which are cost effective and i3O- i — reduce operating expenses. qhs • 3 J 3. Infrastructure and Equipment The City will continue the scheduled level of maintenance and replacement for its infrastructure and equipment. 4. Reductions To balance the. budget, the City will attempt to avoid reductions. If the situation arises, consid- eration will be given first to alternatives which avoid employee layoffs, resist cuts in service and establish user fees. IV. Economic Development The City will take active measures to encourage economic development of the community with the intent of increasing jobs and the tax base. N. .Debt Service 1. Purpose of Debt Debt will fund capital improvement projects; it will not be used for annual operating expenses. 2. Debt Limit The total general obligation debt will not exceed 5% of the total assessed value of real property. a 4 BUDGET GLOSSARY Bonds: Bonds are issued to finance long-term debt which is usually incurred for capital items and pro- jects. A bond is a written promise to pay a sum of money at a specified date or dates in the future, called the maturity date(s), together with periodic interest at a specified rate types of bonds are general obligation and revenue. . The most common General Obligation. Bonds are backed by the full faith and credit of the City. bonds are repaid with funds received from property taxes through the debt service levy or with other available funds such as abatements Enterprise Fund revenues.. General obligation bonds efor non-essen- tial items, as defined by State law, must be approved by voters before they can be issued. Revenue bonds are issued for Enterprise Fund projects. The principal and interest on these bonds are payable exclusively from the earnings/revenue of the Enterprise Fund. Budget: A financial plan for a' specific time period that estimates the expenditures and the means of financing those expenditures which are associated with all services and functions performed by the City. Capital.Ioiprovements'Program (CIP): A legislative and management tool used to assist in the 'scheduling, planning, and 'execution of a series of capital improvements overa five year period. The CIP is updated annually. It sets forth the estimated expenditures by year and specifies the resources esti- mated to be available to finance the projected expenditures. Capital 10PrOvement Projects: The.specific projects that make up the Capital Improvements Program. The projects involve 'construction, purchase, or renovation of city facilities or property. The are generally non-recurring major improvements to the City's physical plant which necessitate long-term financing and are permanent in nature. Capital Outlay: Expenditures for fixed assets, such as equipment, remodeling, minor building improvements, and vehicles, that are funded from the operating budget. Since long-term financing is not necessary and expenditures Of this type are of such recurring character, these items are not part of the Capital Improvements Program., Coiwodities: Items or supplies needed for routine maintenance and operations. They include cleaning, maintenance and office supplies, repair materials, minor equipment, and tools. Fiscal Year: A 12 -month time Period iod which financial transactions are recorded. In Iowa, the fiscal j year begins July 1 and ends the following owing June 30. Fund Balance: The balance that remains in a fund on a given date after all expenditures have been made. This balance shows the fund equity. I — 5 ILV M �.r tJ Intra -City Chargebacks: A transfer of monies between budgeted activities to pay for specific City services provided to another City activity (i.e., vehicle maintenance). — Personal Services: A General Fund expenditure category that includes all wages and benefits paid to em- ployees. Reserves: An account used to earmark a fund balance or a portion of a fund balance for a specific use. A reserve may be established formally by ordinance or resolution or informally by administrative ac- tion. Revenue: All monies, regardless of source, that are received by the City. Services and Charges: A category of general fund expenditures used for the purchase of services provided by individuals or ,agencies who are not in the direct employ of the City. Special Assessment: A tax levied against a property owner to offset all or part of the cost of public capital improvements which are deemed to benefit that particular property. Special assessments are commonly used to finance improvement projects such as street construction, sidewalk construction, or installation of sewer lines. Special assessments are levied in addition to regular property taxes. Subsidy: Financial aid given to a governmental unit by another governmental unit. For example, in Iowa City, the General Fund subsidizes Public Transit with property tax monies. Tort Liability: A tort is a. wrong against an individual or propertythatis neither a crime nor a viola- tion of a. contract. The City could be found liable or responsible by a, court when a tort occurs on City property, as a result of the actions of a City employee, or the function of a City operated activ- ity. The City levies a special tax to purchase tort liability insurance and to cover the cost of tort damages,for.which the, City is.found responsible. Transfers: Financial transactions that occur between City funds. Trust and Agency: Funds used to account for monies held by the City in a trustee, custodial or agent 11 capacity for the City's pension and retirement funds and for other entities such as other. governmental units. The budget includes the Employee Benefits Trust Fund which accounts for the City's governmental funds employee related benefits funded by the trust and agency tax levy. ei �V w 6 B U D G E T O V E R V I E W Consistent with the practice of previous years, all revenue estimates are conservative. The uncertainty of Federal and State revenues continues to require a conservative approach. In budget preparation it is impor- tant to ensure that the level of revenue projected will actually materialize. The theme of this budget is maintaining current service levels with the. funding resources ,at hand. The following decisions were made by Council in an effort to subscribe to this theme. First, funds will be -• borrowed from reserved balances to pay for some immediate capital needs in the Parks, Recreation Center and the Cemetery. Second, the Transit System's budget has incorporated service reductions, which include personnel layoffs, a result of Federal and State funding cutbacks. Third, property taxes will not be raised to the maximum levies because it would only ease short-term problems; a long-term financing solution needs to be found. Simultaneously with these budget decisions, Council formed a committee of citizens to explore the i -e City's major revenue Sources, both current and potential, and determine which revenues can best meet the City's funding needs in the future. w Department budget requests were made for the same service level as was provided in FY87. In addition, many departments submitted Expanded Service Level (ESL) requests; limited resources allowed for• approval and funding of a minimum number of ESL's. A listing of all approved ESL's follows this Budget Overview. i� j Vi jD * GENERAL GOVERNMENTAL OPERATIONS General Governmental Operations consist of the General Fund, the Debt Service Fund, the Trust 8 Agency Fund, the Equipment Maintenance Fund and the Special Revenue Funds. A. PROPERTY TAX The City's property .tax request of $12,396,794 for FY88 will be levied as follows: FY86 FY87 FYBB Assessment ssessment Assessment " Dollars Per $1000 Dollars Per $1000 Dollars Per $1000 General 7,247,084* 7.510 7,555,463* 7.107 7,612,129** 7.143 Trust 8 Agency 664.657 .693 438,917 .415 757,208 .709 Subtotal 7,911,741 8.503 7,994,380 7.522 8,429,337 7.852 Tort Liability 355,300 .370 882,438 .835 743,438 .696 Debt Service ., 1,872,145 1.952 2,003,195 1.892 2,700,618 2.520 Transit 345,354 .360 380,077 .360 513,520 .481 Subtotal10,484,540 10_885 11,260,090 10_609 12,386,913 11.549 Ag. Bldgs'. &'Land 9,508 _ '3_004 9,702 3.004 9,881 3.004' Total 10,494,048 11,269,792 12,396,794 *Includes monies and credits of $28,816 and military credit of $13,800. **Includes monies and credits of $28,416 and military credit of $13,800. Total assessed valuation for Iowa City has decreased due to the completed phase-out of personal property taxation. Personal property was assessed at $31,127,900. The state will provide a partial replacement of monies that previously were derived from the personal property tax levy. Current estimates show that Iowa City will receive approximately $200,000 less in tax revenue due to the phase-out. .• Total assessed valuation, net of personal property valuations, in Iowa City increased from $1,217,907,203 for FY87 to $1,246,381,671 for FY88, or an increase of 2.3%. The majority of the increase, 1.5%, resulted r from growth in real property (new construction). This is a diminishing increase as real property growth has ranged from 4.3% to 1.7% in the past five years with the average annual growth rate being 2.6%. The taxable valuation is computed by applying the State's rollback factor to the total assessed valuation. The rollback factor is designed to limit taxable valuation for the State, as a whole, to a 4% annual increase. The County Auditor makes adjustments to property valuations and applies the rollback factors, and property credits to arrive at the taxable valuations. For the debt service levy, the property credits I 8 i for tax increment financing (TIF) districts are added back to the valuations. For FY87, Iowa City's taxable valuation, net of the personal property tax valuation, for the debt service levy was $1,027,586,304 and was $1,025,936,855 for all other levies. The net taxable valuation for FY88 is $1,071,620,997 for the debt service levy and $1,068,112,331 for all other levies. This budget will result in an 11.3% increase in City property taxes for the average residential property owner. General City services were allowed a 6% increase in property taxes while the debt service costs on the swimming pool bond issue, approved by voters in June 1986, require a 5.3% increase in property taxes. The following chart shows how property taxes for the average residential property will be affected by the property tax levy recommended in the budget. The average residential assessed valuation used in this chart is based on information obtained from the City Assessor. CITY PROPERTY TAXES FOR AVERAGE RESIDENTIAL PROPERTY FY86 FY87 FY88 FY88 INCREASE OVER FY87 AVERAGE RESIDENTIAL ASSESSED VALUATION 1-1-84 $65,754 1-1=85 $68,450 1-1-86 0% ._, $68,450 ROLLBACK FACTOR .724832 .756481 .773604 2.3% TAXABLE VALUATION $47,661 $51,781 $52,953 2.3% LEVY,- ACTUAL/PROJECTED 10.885 10.609 11.549 8.9% PROPERTY TAXES }518_79 $549_34 $611_55 11.3% —'The City also will receive revenue from taxes on agricultural buildings, and land located within the City limits, As provided by State law, the tax on this property is $3.00375 per $1000 of assessed value. The assessed taxable value for agricultural property is $3,289,203 and will yield revenue of $9,881. r J i 9 K1 n Property taxes which fund General Fund operations will increase 3.3% in FY88 and include the following levies: FY86 FY87 General FY88 Tort Liability $7'247+084 $7,555,463 Trust & Agency 355,300 882,438 $7,672,129 A9. Bldgs 8 Land 664,657 438 917 743+438 9 508 9'702 757,208 8,2_6,___ 9 881 8t88 t52_ - __9� __8-- L -- Another Another source of revenue used � for General Fund operation is the Monies and Credits replacement fund. Formerly a state law levied a tax r certain monies and credits and and the State established a replacement fund which provides to cities the a being received at the time the tax was re Baled. momied capital. This tax was repealed P In FY88 the Cit pproximate amount of revenue A Military Service Credit replacement has been established b y will receive $28,416. the property tax lost to the Military Service Tax Credit. In FY88,the Sthis fundhwillureturno cities City for General Fund Purposes. These monies are appropriated proportion to the money allocated b $13,800 torlowa by State for the military is cities di the State Treasurer in The General Fund property Y service tax credit. library, park and recreation l levy is used for the support of man FY88, the levy will ec $7.143eation. The levy cannot exceed Of m erservices, such as P $1000 of assessed valuation. In The City also levies propertyto Transit and Debt Service. These funds ocan be utilizedeonly for the purpose for which the P These includother e Trust & Agency, Tort Liability, The Trust & Agency property tax levy y are levied. include social securityY is used for the Pension contributions, health),insur ihe nsurance, PubliciEmployees�Retirement System , the Police and Fire ment of pension and employee benefits. These unemployment compensaion. State regulationlife allow cities to budget for FICA,(IPERS) life insurance under the Trust & workers the insurance r ce and N1 General Levy, In FY86, the Generalg Agency Levyis the maximum 'leIPERS, health vy premiums and these benefit costs out of the General Lev .Iowa been Police and Fire Retirement contributions, be FY88. This levy decreased and for costs will be Paying l . decreasing contribution rates of the Police and Fire Retirement f building frain the Trust 8 Agency Levy sin Y FY87 as a result of building a balance in the fund due to �i level in FY88. ds The levy will return to a normal 10 A special levy, Tart Liability, is provided to pay the cost of certain insurance coverage which is rN budgeted under Risk Management. This includes comprehensive general liability, motor vehicle liability, public official liability, errors and omissions, and false arrest insurance. The City did not purchase umbrella insurance in FY87 and will end the year with a balance in tort liability. In FY87, the insurance costs for Transit were levied under Tort Liability. But in FY88, the Transit Levy is being increased to pay for insurance on the Transit System which allows the Tort Liability levy to decrease. State law permits the use of a Transit Levy for funding the operation of a municipal transit system. The levy cannot exceed $.54 per $1000 of assessed valuation. The levy will be $.481 for FY88: $.360 is the levy for operations and the increase of $.121 will raise $129,000 to pay for insurance on the Transit System. The Debt Service levy provides funds for the payment of the principal and interest on general obligation bonds of the City. It can also be utilized to fund the payment of any judgments against the.City, unless _ other funding sources are provided by State law. The FY88 budget includes debt service payments for the swimming pool bond .issue which was approved by the voters in June 1986. The bonds were sold in July 1986. Debt service costs for this issue for both FY87 and FY88 ($585,875) will be levied in FY88. In future years, thel debt service cost for the swimming pool issue will be approximately $400,000 annually. The FY88 levy includes debt service for a .$1.3 million bond issue to be sold mid -year to finance the Scott Boulevard Project; the Dubuque Road Project, traffic signals and sidewalk construction,. B. GENERAL FUND - REVENUES OTHER THAN PROPERTY TAX 1. Intergovernmental Revenue Assistance from other governmental agencies is a major source of revenue. This includes both Federal and State assistance. Some of these funds are distributed according to population. Iowa City's population.is 50,508, as reported in the 1980 Census. a. The bank franchise tax is a State tax levied on the net intone of financial institutions. The State retains 55% of this tax with the remainder divided with 60% to the city and 40% to the county within which it originated. The FY88 projection of $50,000 is based upon actual receipts in past years. . i b. Liquor profits are 10% of gross revenue of State liquor stores. In FY87, the estimate was based on $5.90 per capita ($297,997). In FY88 the estimate is $5.50 per capita ($271,794). The decrease is attributable to the elimination of state liquor stores. c. State Municipal Assistance is distributed to cities on a ratio of each city's population to total State population. This payment cannot exceed one-half of the city's property tax levy. The FY88 projection is based on $6.69 per capita ($337,899). Both the amount and continuation of the program in FY88 will be a topic of discussion for the State Legislature in the current session. 11 at, d• The City of Iowa Count City is responsible for maintenance of y Council of Governments funding needed by JCCOG in FY88(amoun)ts The JCCOG bud all financial records for amount, $15,102 will to 5156,723 with included in the the Johnson remainder will come from a from CDBG monies for Cit City's budget, Total General Fund pro the Human City's share being $86,166. Of that e• Road P perty taxes. Services Coordinator's salary' Use Tax collected b Y and the fees and the use tax on motor vehicles, the registration of motor vehicles each city based upon a ratio of the trailers far FY88 is $35.25 city s o and accessories and a fuel tax, license (51,780,407) Population to all equipment is apportioned to f• The - Iowa cities. The per capita estimate balances of -three reserves expenditures, provided expenditures farMonies will be transferred from for various addition. a turf truckster the Perpetual RCareation, Parks and 'Cemetery Parks he building ($12,000), (Sqtransfer fr P pomp ($360), hedge TrustFundfor' various expenditures Cemetery Facilities Reserve amounting to $90,000 and the Parkland Acquisition ($280) and an expenditures' will finance Recreation expenditures. of Reserve will The use of are detailed in the $58,500 from the Recreation the reserves balances following The on The specific Parks a a five year period resulbal will be considered a loan toxbenrepaidsfrom the s nnr ection C-5. 'Recreation Y 2• Other g in annual repayments of $33,628.the Genera? Fund over Revenue The City :establishes service include the fire protection contract s both b to the Trust 8 Y contract and fee schedules. Agency Fund for a with the University of Iowa The Fire Department revenues Johnson County, gen of the Librartotal of $512,836 (5418.371 •to the cions, lessons, 10% Library -s oPeratin ) and Library services General Fund and $gq qG5 escort service entry fees and pool revenue, g budget. Recreation revenue include $131,140 for to animal control fees Other revenue 5376 792 ' services zoning and subdivision feees derived from activities includes admis- In, FY88, revenue from licenses and such as building and rental Permits is bud Police Peddler's permits or beer and liquor budgeted at and electrician's, plumber's and animal licensesandburial Most of this revenue TheFThe FY88 budgeted licenses, Other sources will come from g revenue from Permits. of revenue are library fines of $71,600 assessed for and forfeitures of trate's court for violation of the Cit overdue forfeitures $350,828 includes violations, y or State damaged property (162,000 far parkin codes such as y' and $117,228 collected b e fines, NJmotor vehicle violations and animalecontrol if 12 OF _ Use of money and property revenue comes from various sources. Interest income ($100,000) is projected at a 7.5X interest yield. General Fund miscellaneous revenues are composed of refunds, reimbursements of expenses and damages, miscellaneous sales and commissions or concessions. The commission from the cable TV franchise fee is projected to be $96,298. The remaining miscellaneous revenues total $24,841 for all 41 operating divisions, an average of $600 per division. C. GENERAL FUND - EXPENDITURES The proposed General Fund budget is $16,359,663 or an increase of 9.1% over the FY87 budget. R comparison of percentage changes by major classification of expenditure follows: Chan e 5.5% 0.5% 3.8% 95.2% 19.0% (49.8%) 9.1% 1. Personal Services Personnel costs are primarily controlled by collective bargaining agreements. Employees of the City are represented by three unions: AFSCME (Local #183), the Police Labor Relations Organization of Iowa City, and the Iowa City Association of Professional Fire Fighters, IAFF, AFL-CIO (Local #610). All supervisory, confidential' temporary and other employees who are excluded by law in Chapter 20 of the Code of lova are excluded 'from the units and from the terms, conditions .or application of the Agreement. The majority of City employees is represented by AFSCME. This Union is comprised of two bargaining units ;'one composed exclusively of Library employees and the other composed of employees in all other departments RFSCME ratified a two-year contract, July 1, 1987 through June 30, 1989. The contract provides or,a 3% salary increase in each year; there were no changes to the benefits. :1 1 Sworn police officers are represented by the Police Labor Relations Organization of Iowa City. The bargaining unit is composed of all Iowa City police officers. Exempt from the unit are the police chief, deputy chief, captains, sergeants, and other confidential, administrative, supervisory and less ! than half-time employees. The police officers union agreed to a two-year contract that spans July 1, rovides for a 3% salary increase in each year and no 1987 through June 30, 1989. The contract p changes to the benefits. 13 i rte;' Actual Estimate % Budget FY86 FY87 Change FY88 Personal Services $ 8,400,849 $ 9,593,480 616,356 14.2% —20.4% $10,117,763 619,206 Commodities Services 8 Charges 512,020 3,181,134 2,934,105 (7.8%) (20.2%) 3,044,253 1,295,268 capital outlay 831,090 1,041,395 663,516 994,395 (4.5%) 1,183,173 Transfers 199 155 100.0% 100,000 Contingency .TOTAL £=='-___ 13 966 '- 488 , 5 001,007 $1' ___-'__ 7.4% !16,359,663 Chan e 5.5% 0.5% 3.8% 95.2% 19.0% (49.8%) 9.1% 1. Personal Services Personnel costs are primarily controlled by collective bargaining agreements. Employees of the City are represented by three unions: AFSCME (Local #183), the Police Labor Relations Organization of Iowa City, and the Iowa City Association of Professional Fire Fighters, IAFF, AFL-CIO (Local #610). All supervisory, confidential' temporary and other employees who are excluded by law in Chapter 20 of the Code of lova are excluded 'from the units and from the terms, conditions .or application of the Agreement. The majority of City employees is represented by AFSCME. This Union is comprised of two bargaining units ;'one composed exclusively of Library employees and the other composed of employees in all other departments RFSCME ratified a two-year contract, July 1, 1987 through June 30, 1989. The contract provides or,a 3% salary increase in each year; there were no changes to the benefits. :1 1 Sworn police officers are represented by the Police Labor Relations Organization of Iowa City. The bargaining unit is composed of all Iowa City police officers. Exempt from the unit are the police chief, deputy chief, captains, sergeants, and other confidential, administrative, supervisory and less ! than half-time employees. The police officers union agreed to a two-year contract that spans July 1, rovides for a 3% salary increase in each year and no 1987 through June 30, 1989. The contract p changes to the benefits. 13 i rte;' �6 The firefighters are represented by the Iowa City Association of Professional Fire Fighters, IAFF, #610).bargainingis Exempt fromcathe it area the enchieft fire composedand f and battalion chiefs. firefighters negotiated a two-year contract, July 1, 1987 through June 30, 1989. The contract provides for salary increase in each year and no changes to benefits. a 3% Employees who are administrative, supervisory or otherwise ineligible for collective bargaining are covered by the Personnel Rules and Regulations. Some are eligible for Civil Service. Salaries and benefits are determined by the City Council upon the recommendation of the City Manager. Salaries and benefits (personal services costs) are being carried at full cost in both the FY87 estimate and the FY88 budget. The large increase in FY87 results because the budget includes the police and fire retirement contributions for the first time. These contributions amount to $642,801 in FY87 and $675,817 in FY88. Excluding the contributions, the FY87 personal services would increase only 6.5% over the FY86 amount. 2. Commodities The previous chart indicates that commodity costs show a dramatic increase in FY87. This is due to exceptionally low expenditures in FY86 mostly for fuel under Patrol and for surfacing materials under Streets System Maintenance. Commodities mainly consist of office and cleaning supplies, and mainte- nance and repair materials for buildings, streets and equipment. Generally, supplies are projected at 0.5% a increase over FY87. and materials 3. Services and Charges - Services and Charges cover expenses for insurance premiums, payments for Aid to Agencies, printing, various service contracts, gas, electricity and telephone. There is a decrease from FY86 to FY87, due mainly to insurance and vehicle maintenance costs: insurance costs went down in the General Fund because the coverage was reduced and resulted in about $50,000 less in premiums plus the insurance i costs for Transit, $117,226 are being paid under the Transit fund beginning in FY67; then, vehicle maintenance charges were very high in FY86, approximately $70,0u more than FY87 budgets. Overall, r. the budget for services and charges rises 3.8X in. FY88. In past years, the Aid to Agencies has been funded from Federal Revenue Sharing monies. With the discontinuance of that will be funded program, the agencies' from Community Development Block Grant monies, $68,398, and from the General Fund, $127,111.. e - NJ 14 Appropriations to the agencies are as follows: Big Brothers/Big Sisters f 25,300 Crisis Center — Intervention 8,796 Crisis Center - Food Bank 9,340 Domestic Violence Project 13,200 Elderly Services Agency 34671 HACAP 2,600 Mayor's Youth Employment 30'000 MECCA .' Rape Victim Advocacy 10,000 10,350 Red Cross ",. 1,000 United Action for Youth 40,000 Willow-Creek/Mark IV 10 250 19_,_09 4. Capital Outlay In FY88, expenditures for ,capital items will increase. Ninety percent of the capital outlay will be for five departments: Police ($134,063 for patrol cars and general equipment needs), Fire ($497,710 for general equipment needs, including $451,517 for a new ladder truck), Streets ($260,000 total of which $250,000 is for the asphalt resurfacing program), Library ($178,950 mostly for library materials and computer upgrade), and Parks and Recreation ($90,470 for Cemetery, Recreation and Parks capital needs). 5. Transfers This includes the General Fund subsidies for Transit operations ($320,000), Airport ($103,113) and JCCOG ($71,064). It also includes a transfer to Transit in the amount of the transit property tax I. levy ($513,520) State law mandates that property taxes received from the transit levy be receipted into the General Fund and then transferred to transit operations. The increase in transfers, in FY88, is due primarily to the transfer of funds from the Recreation Facility Reserve and the Parkland Acquisition Reserve to Recreation and Parks for various capital replacement and repair projects totaling $148,500. Following is a detailed chart. 15 Sx f� From Recreation Facilities Reserve To: Recreation For: _ Capital Improvements Project Remodel Rec. Center Pool Paint Ceiling in Gymnasium 27 E 16,00, 16,5500 Roof 000 TOTAL1315 From Parkland Acquisition Reserve To: Parks For: Playground equipment Picnic tables $10,000, ; i Barbecue grills 3,0001: — Electricity to City Park shelters Water to City Park 2,500 5,000 Capital Improvements Project P P J shelters: Plumbing to Hickory Hill restroom City Park 11500 3,000 — Tennis Courts Mercer Park Softball fields 49.000 TOTAL 16 000 90,000 — r K r D. GENERAL FUND YEAR-END BALANCE During the Council's discussion session in October 1986, the concept contingency were discussed. The Pure Fund balance of the Pure Fund balance and a W is that portion of the balance maintained as working capital which is not available for allocation except in emergency situations. The contingency is that portion available for allocation to unbudgeted and unplanned expenditures during the fiscal year. The FY87 Estimated Budget and FY88 Proposed Budget both include the contingency portion in the expenditures. In addition, the salary and benefits budget in each year is carried at 100% with no reduction for turnover.The increased salaries amount" and the contingency together total approximately 2% of the expenditures budget which should be sufficient to cover the unplanned and unbudgeted expenditure which will occur during the fiscal year. The annual year-end fund balance minus the reserve balances gives the Pure Fund balance or the General Fund's working capital position. The following chart gives the Pure Fund balance for fiscal years 1986, 1987 and 1988. j FY86 FY87 FY88 Actual Estimate Budget Beginning Fund Balance $ 1,988,937 $ 1,514,804 f 1,697,376 Receipts 13,492,355 15,183,579 16,137,770 Expenditures (13,966,488) (15,001,007) (16,359,663) Ending Fund Balance $ 1,514,804 $ 1,697,376 f 1,475,483 ''Less Reserve Balances (464,989) (740,752) (791,867) Pure Fund Balance £_1,049,815 956.624 $___683,616 The 'Pure" Fund balance decreases in FY87. This is due to the establishment. of the annual contingency amount of approximately $300,000. In FY88, the Pure Fund balance decreased by $273,000. This results because total expenditures exceed total receipts. The deterioration of the City's working capital position will need to be monitored closely. Any unused contingency amount in each year will be added to the Pure Fund balance to improve the working capital position. Unless experience shows that the annual contingency .amount can be reduced, it will be necessary in future years to increase receipts and/or decrease expenditures in order to maintain and increase the Pure Fund balance. (Following the Budget Overview are schedules summarizing the reserve balances.) The Pure Fund balance is used to provide for cash flow in the first quarter of the new fiscal year due tothe fact how expendituresohaveyexceededtaxes rreceiptse not cinvtheed ufirstOquarter ofhrecentoyeawing rschart shows cash flow needs or y$1M 17 °i r Fiscal Year July/September tember y Jul /Se � Receipts p Shortfall Expenditures FY87 �-- inRe_ c�ipts FY86 $1,821,136 $3,835,878 FY85 $2,098,601 $4,092,650 (f2+014,742) FY84 $1,814,963 $3,722,020 ($1,994,049) FY83 $1+203,122 $3,123,522 ($1,907,057) FY92 $1,354,860 $2,694,988 ($1+920+400) $ 964,788 $2,694 9 6 ($1,340,128) The projected ($1,437,618) internally Year end balance will provide funding for some of the shortfall. The remainder is funded internal) lby borrowing from balances in other funds until continue toydecreaseUlt each year to fund the shortfall internal] taxes are received. y as other available fundit s balances E. DEBT SERVICE FUND This fund provides for the Funding d provided b payment of the principal and interest on capital improvements whhicheweretf nded,b Te Levy and abatement frau various Enterprise funds for 1986 provide funding for capital improvements general obligations of the City. y General Obligation Bonds. $11,050,000 of bonds sold in 1985 hand $3,725,000 for the swimming pool project which wasapprovednow by voter Pr gr es or completed. costs for FY88 also includes a $1,300,000 bond issue to .fund capital FY88. P This includes June 1986. Debt pro service P rojects which will be in progress in As stated in the Fiscal Policy .(Capital Improvements obligation of the City of Iowa cit Program the taxable property Y shall not exceed statutory limits. pre). "Debt incurred as a Y within the corporate limits as established by the Cit general The follawin Y 5X of the market value of g schedule. shows the relation of Iowa City's allowable debt margin eand rthe debt incurred for FY84 through FY88: ' Total Property Allowable Debt Valuation Margin (5X of Total Property Val,) Debt at Debt as % of FYgFYBi (1,246,381,671 ��— Jul�l Allowable Debt Margin FY86.,,, $1,248 123,717 562,319,084 $17,950,000 $1,174,927,158 $62,406,186 $13,625,000 29% FY85 $1,124,655,722: $58,746,358 i- FY84.;. $ 960,921,776 $56,232,786 $10,500,000 7. 22%2X $48,046,089 $12,100,000 28% 'V $13,400,000 22% 18 The fiscal policy also includes the guideline that "debt service charges payable from the general tax levy shall not exceed 25% of that levy in any one fiscal year." The following chart shows the debt service levy as a percentage of the total levy for FY84 through FY88: '"'Fi''TRUST AND AGENCY FUND "This'°fund'provides for the payment of pension and employee benefits. Funding is provided by the Trust and Agency tax levy. ' The costs covered by the Trust and Agency levy in FY88 will include the police and fire pension contributions, Police and Fire Pension System annual expenses, worker's compensation insurance premiums and unemployment compensation claims. The City will contribute 17.519% of all sworn police officers' 'salaries and 30.724% of all firefighters' salaries to systems:the respective pension/retirement .. G. OTHER -FUNDS The`Equipment Maintenance Fund provides maintenance for all City vehicles and equipment and rents vehicles to other City departments from a central vehicle pool. 'Funding is provided from the chargeback for the maintenance services and the rentals of vehicles. The Special -Revenue Funds include JCCOG (Johnson County Council of Goverments), CDBG (Community Develop- ment Block Grant), Road Use.Tax,and Federal Revenue Sharing. The JCCOG fund is an agency fund as the City only acts as custodian for the fund and provides accounting services for JCCOG. The CDBG Fund accounts for revenue from U.S. Department of Housing and Urban Development Community .Development Block Grant programs and is restricted in use for eligible projects as defined by Federal regulations. The Road Use Tax Fund accounts for revenue from the State which is restricted to be used for only street maintenance, traffic engineering and street construction costs. The FY88 Budget includes a budget for Federal Revenue Sharing since it has an unallocated fund balance at the end of FY87 of $451,517. This balance will be used to purchase a new ladder truck for the Fire Department in FY88. FY88 shows only interest income going into this fund because the Federal Revenue Sharing entitlements were discontinued in FY87. 19 Debt Debt Service Total Service as % Levy Levy of Total FY88 11.549 2.520 22% FY87- 10.609 1.892 18% FY86- 10.885 1.952 18% FY85 10.652 1.830 17% FY84 11.908 1.848 16% '"'Fi''TRUST AND AGENCY FUND "This'°fund'provides for the payment of pension and employee benefits. Funding is provided by the Trust and Agency tax levy. ' The costs covered by the Trust and Agency levy in FY88 will include the police and fire pension contributions, Police and Fire Pension System annual expenses, worker's compensation insurance premiums and unemployment compensation claims. The City will contribute 17.519% of all sworn police officers' 'salaries and 30.724% of all firefighters' salaries to systems:the respective pension/retirement .. G. OTHER -FUNDS The`Equipment Maintenance Fund provides maintenance for all City vehicles and equipment and rents vehicles to other City departments from a central vehicle pool. 'Funding is provided from the chargeback for the maintenance services and the rentals of vehicles. The Special -Revenue Funds include JCCOG (Johnson County Council of Goverments), CDBG (Community Develop- ment Block Grant), Road Use.Tax,and Federal Revenue Sharing. The JCCOG fund is an agency fund as the City only acts as custodian for the fund and provides accounting services for JCCOG. The CDBG Fund accounts for revenue from U.S. Department of Housing and Urban Development Community .Development Block Grant programs and is restricted in use for eligible projects as defined by Federal regulations. The Road Use Tax Fund accounts for revenue from the State which is restricted to be used for only street maintenance, traffic engineering and street construction costs. The FY88 Budget includes a budget for Federal Revenue Sharing since it has an unallocated fund balance at the end of FY87 of $451,517. This balance will be used to purchase a new ladder truck for the Fire Department in FY88. FY88 shows only interest income going into this fund because the Federal Revenue Sharing entitlements were discontinued in FY87. 19 f� ENTERPRISE FONDS f' The Enterprise Funds include Parking, Pollution Control, Water, Refuse, Landfill, Airport and Transit. These are utilities or services supported primarily from revenues for services provided. A. Enterprise Fund Revenues Refu 1987Sefrom collection torates $4.50were per last month- Refuse on JulyCollectilonfor Juy 1. the General Fund. 1is85self-supportingeand receivesu unod subsidyl lfrom Transit fare revenue is estimated to provide 39% ({725,000) of total revenue in FY88. The transit tax levy is set at 369 per $1,000 assessed valuation for operations plus $129,000 for insurance costs (total levy is 48.19 per $1,000) and will generate $513,520 or 28% of total revenues. The remaining revenue will come from the General Fund subsidy from property taxes for 17% of revenues ($320,000) and from federal and state operating assistance for 14% ($266,178). Parking rates were last increased in February 1986. No rate increases are proposed in FY88. Parking W revenue includes $1,129,830 from the parking ramps and $512,908 from on -street and off-street meters, permit lots and building rentals for a total of $1,642,738 in operating revenue. Parking fines of $192,000 are receipted in the Parking fund to satisfy revenue requirements for Parking Revenue bonds, if the balance at year-end is adequate, those fines will be transferred to the General Fund. Landfill fees are proposed to increase July 1, 1987, from7. ton. Fees increased April 1986 (from $7.50 to $7.75 per ton), as a resultper of aostate mandateto $8.00rthat requirese2591per ton to be paid into a state fund for cleaning up landfills. The last rate increase that provided additional revenue for operations occurred in July 1983, when the rate increased from $6.75 to $7.50. Airport operations are funded primarily from the operating subsidy from the General Fund (51% of total revenues) and from building rentals (36% of total revenues). Water in rates and Pollution Control rates are both scheduled to increase in September 1987, as the second addition oto hwater ratesaandi60%ease to sewer rates. This Thestep schedulethe was rate prepared ain 1986dtoemeetidebttrequire- ments of Water abated G0 Bonds and Sewer Revenue Bonds. eti 20 _ M B. Enterprise A Fund Expenditures 1. Operating Funds _ Parking, sewer and water revenues fund operations and also respective revenue bond issues. In FY88, $382,420 of sewer pay the principal and interest due on their revenue, $174,035 of water revenue, and $33,000, of airport revenue will also be used to pay general obligation bond issues finance sewer, water and airport projects. which were sold to Enterprise Fund expenditure comparisons follow: FY86 FY87 % FY88 % Actual Estimate i Change Budget Change Parking Operations 1,905,490 2,172,392 Pollution Control Operations 1,685,512 3,425,541 14.0 1,925,,874 (11.3) Water Operations 1,927,130 2,074,940 Refuse Collection 103.2 4,378,564 27.8 7.7 2,120,110 2,2 Operations 564,657 569,892 Landfill Operations 763,077 595,159 0.9 620,347 8.9 (22.0) 505,661 Airport, Operations 185,264 192,992 Transit Operations (15.0) 4.2 202,186 4.8 ..2,181,254 2,029,166 ,,. 14 .... (7.0) 1,853,421 (8.7) Parking Operations has $100,000 budgeted to pay for Capitol Street Ramp deck renovations in FY87. Pollution Control expenditures increase in FY87 and again in — required by the 1986 Sewer Revenue Bond Issue FY88 as a result of debt service payments T of $38,950,000. $2,345,690 inFY87 and to $3,264,050 in FY88. Without Total Debt Services transfers amount to these transfers, expenditures have r decreased in FY87 by 3% and increased in FY88 by 3.2%. would fJ The expenditures for Water show normal increases. Refuse expenditures reflect only inflationary increases, but no changes in service. Landfill costs vary according to capital outlay and transfers. tures of approximately $100,000 for the FY86 includes transfers and expendi- Landfill Leachate Control excavation at the Landfill site. FY87 has $175,810 for the project and $189,000 for contracted Landfill Lift Station FY88 has no capital projects or excavation planned. project. Airport expenditures reflect only inflationary increases. i V 21 Transit expenditures decrease in both FY87 and FY89 due to service reductions. The Transit System was Partiallof the y funded by parking revenues in FY86 but for FY87 those revenues have been depleted and only down to0availablerfunding, thesedamount of service reductionsOw�illlbeeimplemented beforeovided. In eJuly 1, 1987: a. changing half-hour service to hourlservice all day on the Seventh Avenue b. ending Saturday night service at 7 P.M.pinstead of 10 p.m route c. combining North Dubuque Street route with Manville Heights route d.combining evening routes so there are five routes, not seven, during the weekdays between 7 and 11 p.m. e. changing half-hour service t h p'm' 0 ourly service between 9 a.m. and 3 p.m, on all routes Changes to the fares consist of: IF increasing Saturdays from 40t to 501 (same fare as weekdays) g. raise the monthly passes from $16 to $18 2. Reserve Funds The revenue bond ordinances require that Parking, Pollution Control and Nater set aside these special accounts; a) Bond and Interest Sinking Reserves - amounts sufficient to pay current bond and interest maturi- ties. b) Bond and Interest Reserves - balances to be maintained that are equal to the maximum amount of principal and interest due on the bonds in any succeeding fiscal year. C) Oepreciation,.Extension and ,Improvement Reserve c Renewal and Improvenent Reserves annually for Pollution Control, $36,000 annually for Water and $60,OOD annually 'for Parking is transferred in from each respective operations fund for the purpose of funding capital improve- me mproves mems. d) Operations Reserve - only pollution control bonds are required to carr thi balance of $3,672,550. Bonds called early may be paid from this reserve s reserve; it needs a Landfill, Airport, and Transit have separate reserves for future capital expenditures. reserve is provided for purchase of additional landfill land or construction of a facility that may be deemed a necessary alternative to a landfill site. Landfill's improve- ments to runways and facilities. The transit reserve Airport reserves used to repayintend ed oansr from tfederal nand state grants and to fund future bus acquisitions. NJ 22 -may A V mew EXPANDED SERVICE LEVEL REQUESTS APPROVED $ City Attorney Additions to Law Library 950 Accounting & Reporting Bookcase ($125); file cabinets ($200); credenza ($575) 900 Urban Planning & Dev. Dues & Memberships for Planning & Zoning Commissioners P45 Engineering —. Micro -filming (upon receipt of H.I.S. old reader/printer) 3,000 C.B.D. Maintenance Printing services - landscape design plans 150 — Steamer pressure sprayer 2,300 A small leaf/litter vacuum 1,000 3,450 Patrol 1 four -compartment evidence locker 400 1 four -compartment gun locker 250 5 shot guns 1,500 2,150 j Records& Shelving for storage in jail cells 1,400 Identification 1 four -compartment storage bin for lost/found items 400 L Wall shelves and 2 storage cabinets at front desk 600 2,400 Forestry/Horticulture Shigometer (used to measure rotted or sound wood density) 480 Cemetery Turf truckster with dump box 7,000 Gas Powered sump pump 360 Gas powered hedge trimmer 280 7,640 Recreation Push type snow blower for Recreation Center 320 Print more brochure and circulate through the U.S. mail 6,000 6,320 Parks Water supply to picnic shelters in City Park 1,500 Temp. maintenance worker to clean restrooms 3,562 5,062 i,- (funded by shelter fees) Parks & Recreation Round table to match Director's desk and credenza 300 Administration Credenza for Director 575 875 Pollution Control Chemical safe to store hazardous chemicals in the laboratory 3,000 Operations Sewer tapping machine 4,000 7,000 TOTAL APPROVED ESL'S 40,472 A V mew CHARTS & SUMMARIES Financial Summaries Transfers Authorized Positions Charts & Graphs _I BEGINNING BALANCE CITY OF IOWA CITY FY88 OPERATING BUDGET GENERAL FUND FY86 ACTUAL 1,988,937 7,530,488 TOTAL RECEIPTS PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY TRANSFERS CONTINGENCY TOTAL EXPENDITI ENDING BALANCE FY87 ESTIMATE 1,514,804 8,404,987 380,077 28,816 13,800 ,86,738 343- 17, 391; 34, 18, 1,633,3650 1,862,168 0 642,801 18,317 7,522 34,518 34,661 172,448 203,663 117,278 13,500 35,556 18,441 13,492,355 ----------- 15,183,579 ----------- -8,400,849 -9,593,480 512,020 616,356 -3,181,134 -2,934,105 831,090 -663,516 -1,041,390 ----------- -994 199,155 _13,966,488 ----------- _15,001,007 1514,804 1,697,376 .. ..... 24 .. n-::.. FY88 BUDGET 1,697,376 8,543,052 513,520 28,416 13,800 86,238 150,764 80,286 28,699 117,228 162,000 37,176• 376,792 17,071 418,371 34,532 18,000 82,456. 177,236 622,146 155 277,794 50,000 337,099 210,540 100,000 96,298 461,517 2,010,090 68,398 675,817 15,162 17,476 212,000 72,000 24,841 16,137,770 -10,117,763 -619,206 -3,044,253 -1,295,268 -1,183,173 -100,000 -16,359,663 1475,483 ...... "MI CITY OF IOWA CITY FY88 OPERATING BUDGET GENERAL FUND RESERVES SUMMARY OF YEAR-END BALANCES Broadband Telecommunications Operations; Equipment;Replacement Library Public Access Equipment Replacement AV Equipment Replacement Recreation Facilities Reserve Parkland Acquisition Reserve Risk Management Escrows 8 Deposits TOTAL FY86 FY87 . FY88 ACTUAL ESTIMATED - BUDGET $ 11,088 $ (7,798). $ (221) 20,087 13,877 ' 13,877 5,077 13,710 8,577 :' 17,250 12,077 52,972 84,553 26,053 341,765 372,819 297,679 - 221,014 391,152 34,000 34,000. 34,000 8 464,989 740,752 $ 791,867 — CITY OF IOWA CITY FY88 OPERATING BUDGET GENERAL FUND RESERVES — -BROADBAND TELECOMMUNICATIONS -LIBRARY LIBRARY BBT PUBLIC ACCESS LIBRARY -AV _ BBT EQUIPMENT EQUIPMENT REPLACEMENT EQUIPMENT REPLACEMENT OPERATIONS REPLACEMENT • : 06-30-86 BALANCE ' $ 11,086 $ 20,067 $ -- -$ 5,077 RECEIPTS: _ Franchise Fee 83,442 - 7,500 13,710 3,500 Transfer -In 100 -' -- Miscellaneous EXPENDITURES: ,... Operations (76,014) (26,414) (13,710) Transfer -Out -'13,877 $ (7,798) $ $ 13,710 $ 8,577 06-30-87 BALANCE RECEIPTS: y' Franchise Fee 96,296 3,540 3,500 -' Transfer -In - 100 -- -- Miscellaneous EXPENDITURES: Operations (71,345) (17,476) Transfer -Out -$ 221 ) 13,877 $ 17,250 $ 12,077 06-30-88 BALANCE L==m i 26 - 06-30-86 BALANCE RECEIPTS: Hotel -Motel Tax Transfer -In EXPENDITURES 06-30-87 BALANCE RECEIPTS: Hotel -Motel Tax EXPENDITURES: Transfer -Out 06-30-88 BALANCE CITY OF IOWA CITY FY88 OPERATING BUDGET GENERAL FUND RESERVES -RECREATION FACILITIES -PARKLAND ACQUISITION 27 RECREATION FACILITIES $ 52,972 31,581 $ 84,553 (58,500) $ 26 053 PARKLAND ACQUISITION $ 341,765 21,054 10,000 $ 372,819 14,860 90,000) $2,679 CITY OF IOWA CITY FY88 OPERATING BUDGET GENERAL FUND RESERVES -RISK MANAGEMENT 06-30-86 BALANCE RECEIPTS: Property Tax EXPENDITURES: - Insurance Premiums Damages, &, Claims , Transfer -Out 06-30-87 BALANCE RECEIPTS: Property Tax „• _ EXPENDITURES: ,• .,. Insurance Premiums Damages &'Claims 06-30-88 BALANCE 882,438 (499,198) _. (45,000) (117,226) $ 221,014 743,430 (528,300) (45,000) $ 391,152 -" ANALYSIS: Thisassumes that umbrella insurance is not purchased in FY88. If it is available at a reasonable cost, the expenditure for premiums will increase resulting in a comparable decrease in 'the year-end balance. Without umbrella insurance, the City has - .coverage of $1 million; in past years the City has carried $ll million in coverage. The fund balance will be reserved to pay anyuninsured claims ,orjudgements. - W i t7i 6 CITY OF TONG CITY OPERATING BUDGET � FINANCIAL SUMMARY - FV 87 f ------------------------------------------------------------------------------------------------------------------------------ BALANCE PROPERTY OTHER TRANSFERS TOTAL DISBURSE- TRANSFERS TOTAL DIS- BALANCE FUND 6-00-86 TAX RECEIPTS IN RECEIPTS MENTS OUT BURSEMENTS 6-00-87 GENERAL FUND 1,514,804 8,827,680 2,798,285 2,957,614 15,181,579 14,006,612 994,195 15,001,007 1,697,776 DEBT SERVICE 420,740 2,002,195 51,000 812,829 2,867,024 7,229,721 0 2,229,721 57,647 - PARKING OPERATIONS 709,664 0 1,869,777 6,000 1,875,777 947,878 1,224,554 2,172,792 17,049 .. PARKING, RESERVES 985,996 0 0 726,754 726,254 552,578 0 552,578 1,159,612 POLLUTION CONTROL OPERATIONS 587,297 0 7,150,448 10 7,150,448 1,049,420 2,276,121 7,425,541 708,200 Y POLL CONTROL, RESERVES 1,160,622 0 5,500,987 5,077,477 10,578,416 1,264,242 904,677 2,268,919 9,470,170 NATER OPERATIONS 77,577 0 2,072,461 0 2,072,461 1,884,706 190,554 2,074,940 75,098 NATER,RESERVES 656,589 0 56,745 122,777 188,718 100,068 96,277 196,441 648,866 ... REFUSE COLLECTION OPERATIONS 40,292 0 587,207 0 587,207 569,892 0 569,892 57,704 _ LANDFILL OPERATIONS 215,190 0 680,872 0 680,872 794,249 200,810 595,159 700,907 LANDFILL RESERVES 244,827 0 17,092 25,000 78,092 0 0 0 282,919 AIRPORT OPERATIONS 2,015 0 92,197 100,670 192,827 159,992 77,000 192,992 7,650 AIRPORT RESERVES 96,885 0 7,264 0 7,264 0 0 0 106,149 TRANSIT OPERATIONS 0 0 1,074,000 999,203 2,077,207 2,029,166 0 2,029,166 4,017 �. TRANSIT RESERVES 88,141 0 6,900 0 6,900 0 0 0 95,041 - TRUST L AGENCY, PENS A RETIRE 126,779 478,917 96,585 0 525,502 86,500 642,801 729,201 -57,060 JCCOG 65,486 0 97,712 79,006 176,718 156,152 0 156,152 66,052 ROAD USE TAX 704,017 0 1,807,074 0 1,807,074 0 1,862,168 1,862,168 245,682 FEDERAL REVENUE SHARING - 424,799 0 .221,117 0 221,117 700 197,299 192,999 451,517 , CDBG, METRO ENTITLEMENT -14,101 0 1,040,155 0 1,040,155 1,002,185 27,869 1,026,054 GRAND TOTAL ,71.,... 1.,...,792 .:,:.0,470 1.,.1.,44...,.66,6....,...,7.1 .,7..,..1 26,....... 1:,00.,... .......... .......... .......... .......... .......... .......... ......... . 1 29 CITY OF IOWA CITY FYBB OPERATING BUDGET FINANCIAL SUMMARY - PISS BALANCE PROPERTY OTHER TRANSFERS TOTAL DISBURSE- TRANSFERS TOTAL DIS- BALANCE FUND -------------------------------------------------------------------------------------------------------------------------------- 6-20-87 TAE RECEIPTS IN RECEIPT'S MENTS OUT BURSEMENTS 6-30-88 GENERAL FUND 1,697,376 9,098,708 3,506,522 7,522,460 16,117,770 15,176,490 1,181,171 16,259,663 1,475,483 DEBT SERVICE 57,642 2,700,618 11,928 825,211 2,517,757 2,595,400 0 1,595,400 0 �. PARKING OPERATIONS 17,049 0 1,906,825 6,000. 1,912,825 1,029,074 896,800 1,925',874 0 PARKING, RESERVES 1,159,812. 0 0 684,800 684,800 625,028 0 625,828 1,218,774 POLLUTION CONTROL OPERATIONS 2080200 0 4,622,081 0 4,822,081 1,114,514 1,264,050 4,778,564 751,719 POLL CONTROL, RESERVES 9,470,120 0 152,694 1,261,160 1,515,854 .2,123,160 401,510 1,604,690 9,281,294 NATER OPERATIONS 75,098' 0 2,265,708 0 .2,265,708 1,910,075 230,025 2,120,110 '220,696, . NATER,RESERVES 648,866 0 48,068 214,580 202,648 198,580 198,580 297,160 ,524,154 REFUSE COLLECTION OPERATIONS 57,704 0 614,240 0 614,240 - 620,247 0 620,247 51,597 .� LANDFILL OPERATIONS 200,901 0 702,972 0 702,972 480,661 25,000 505,661 498,214_ LANDFILL RESERVES 282,919 0 11,092 25,000 18,092 0 0 0 121,011 AIRPORT OPERATIONS 20650 0 95,421 101,111 190,526 169,186 11,000 202,186 '0 AIRPORT RESERVES 106,149 0 7,264 0 7,264 0 0 0 111,411 p TRANSIT OPERATIONS 4,017 0 1,019,178 822,520 1,852,698 1,852,421 0 1,852,421 2,114 iTRANSIT RESERVES 951041 0 6,900 0 6,900 0 0 0 101,941 I TRUST i AGENCY, PENS i RETIRE -57,060 . 757,208 102,765 0 859,971 97,500 696,690 794,190 8,721 JJCCOG 86,052 0 70,557 86,166 156,722 156,721 0 156,721 86,052 ROAD USE TAX 245,682., 0 1,790,407 0 1,790,407 0 2,016,090. 2,016,090, .. 0 FEDERAL REVENUE SHARING 451,517 0 10,000 0 10,000 0 461,517 461,517 0 COBG, METRO ENTITLEMENT 0 0 711,000 0 712,000 649,500 82,500 712,000 0 -4 I GRAND TOTAL ---------- 15,006,769 ...... ---------- 12,556,614 ............................ ---------- 17,879,626 ---------- 9,694,010 ---------- 40,110,250 ---------- 10,800,469 --------- 9,569,965 ---------- 40,170,414 ---------- 14,766,585 .......... .......... ......... .......... .......... ra t,4C d 30 31 r ` CITY OF IOWA CITY FY88 OPERATING BUDGET _ RECEIPTS - TRANSFERS IN* TRANSFER TO TRANSFER FROM AMOUNT BUDGETED FUNDS i GENERAL -FUND: Non -operational Admin. Revenue Sharing Parking Operations 10,000 212,000 COBG Police Administration - Trust & Agency 68,398 Polite''Patrol :'' Police Criminal Investigation Trust'b Agenc' Agency' Trust.d Agency 16,214 227,074 'Fire Oepertment Trust 8 Agency 30,177 General Revenue Sharing401,752 451,517 Traffic Engineering Road Use lax 621,986 Streets Road Use Tax 1,388,104 i Cemetery.. Perpetual Care Trust _, i1 Recreation 15,162 al Recreation Facilities Reserve 43,500 Parks. j • •, Parkland Acquisition Reserve 25,000 , nl Library'"' _ Library Equip. Replacement Reserve Cable TV Support Library 13,936 a� Public Access Equip. Replacement Cable TV Support 3,500 a DEBT SERVICE 3,540 3,532,460 Airport Operations 33,000 I Pollution Control. Reserves Water Operations . 382,420 ri Special Assessments 174,035 85,756 " V Capital Projects 150,000 825,211 PARKING OPERATIONS General Fund, Senior Center 6,000 31 TRANSFER TO TRANSFER FROM AMOUNT PARKING RESERVE Parking Systems Operations _ POLLUTION CONTROL RESERVE Pollution Control Operations 3,262,550 684,800 Pollution Control Reserves 100,610 3,363,160 NATER RESERVES Water Operations Water Reserve 36,000 198,580 234,580 LANDFILL RESERVES Landfill Operations i - AIRPORT OPERATIONS General Fund Non-op, Admin. 25,000 TRANSIT, OPERATIONS General Fund Non-op. Admin. 103,113 Transit Levy from General Fund 320,000 513,520 833,520 JCCOG General Fund Administration 71,064 j Gene 15,102 86,166 TOTAL BUDGETED FUNDS 9,694,010 UNBUDGETED FUNDS Fire Pension Retirement System Capital, Projects Trust R Agency Fund Perpetual Care Trust20,873 12,000 Road Use Tax Recreation Facilities Reserve 26,000 Parkland Acquisition Reserve 65,000 118,000 TOTAL UNBUDGETED FUNDS 138,873 GRAND TOTAL 1 9 832 883 *DescriPtion:.of transfers appear on the following chart: Disbursements-Transfers Out. i J 1 _ 32 y% TRANSFER FROM BUDGETED FUNDS GENERAL FUND: CITY OF IOWA CITY FY88 OPERATING BUDGET DISBURSEMENTS - TRANSFERS OUT TRANSFER TO DESCRIPTION AMOUNT Non -operational Admin. JCCOG Iowa City's Portion 71,064 Transit Operations Operating Subsidy 320,000 Transit Operations Transit Levy 513,520 ; Airport Operations Operating Subsidy 103,113 1,007,697 Broadband Telecommunications General Fund, Library Cable TY Support 13,936 Public Access Equip:' Repl. Reserve for Future Replacement 3,540 17,476 Library Equip. Replacement Reserve Reserve for Future Replacement 3,500 •-- Senior Center. Parking Operations Reserve Parking for Senior Center 6,000 Recreation Facilities Reserve Recreation Remodel Rec.Center Pool 27,000 Recreation Paint Ceiling in Gymnasium 16,500 Capital Improvements Project Repair Rec. Center Roof 15,000 58,500 Parkland Acquisition Reserve Parks Playground equipment 10,000 Picnic tables 3,000 Barbecue grills 2,500 Electricity to City Park shelters 5,000 Water to City Park shelters 1,500 Plumbing to Hickory Hill Restroom 3,000 Capital Improvements Project City Park Tennis Courts 49,000 Mercer Park Softball fields 16,000 90,000 it PARKING SYSTEMS: ,. Operations General Fund Administration Return Parking Fines 192,000 General Fund' Administration Loan Repayment, Parking Lot 20,000 Renewal 8 Improvement Reserve As Per Bond Resolution 60,000 Bond 8 Interest Sinking As Per Bond Resolution 624,800 896,800 ^ 33 TRANSFER FROM POLLUTION CONTROL: Operations Reserves WATER: TRANSFER TO DESCRIPTION AMOUNT Renewal 8 Improvement Reserve As Per Bond Resolution 240,000 Bond & Interest Sinking Reserve As Per Bond Resolution 3,022,550 3,262,550 Debt Service Defeased Abatement on GO Bonds 382,420 Bond & Interest Sinking Reserve Defeased Revenue Bonds 100,610 483,030 Operations Depreciation, Extension 8 Improvement Reserve As Per Bond Resolution Debt Service Abated GO Bonds Reserves Bond & Interest Sinking Reserve Defeased Revenue Bonds LANDFILL: j Operations Landfill Reserve Future Land Acquisition AIRPORT: Operations TRUST & AGENCY FUND j 1 J I i j ROAD USE TAX GENERAL REVENUE SHARING COBG Debt Service Police Administration Police Patrol Police Criminal Investigation Fire Department Fire Pension & Retirement Syst General Fund, Streets General Fund, Traffic Engr. Capital Improvements Project General Fund Non -Op. Admin. Fire Department General Fund Non -Op. Admin. JCCOG 34 36,000 174,035 210,035 198,580 25,000 Abated GO Bonds 33,000 Pension & Retirement 16,214 Pension & Retirement 227,074 Pension & Retirement 30,777 Pension & Retirement 401,752 Pension & Retirement 20,873 696,690 Operations 1,388,104 Operations 621,986 Benton/Sunset Signals 26,000 2,036,090 Aid to Agencies 10,000 Ladder Truck 451,517 461,517 Aid to Agencies 68,398 Human Services 15,102 83,500 TOTAL BUDGETED FUNDS 9,569,965 A _.T _I TRANSFER FROM TRANSFER TO DESCRIPTION AMOUNT UNBUDGETED FUNDS $ PERPETUAL CARE TRUST General Fund, Cemetery Maintenance of Lots 7,522 Truckster 7,000 Tools 640 Capital Improvements Projects Addition to Cemetery Building 12,000 27,162 SPECIAL ASSESSMENTS Debt Service Abated GO Bonds 85;756 — ,CAPITAL IMPROVEMENTS PROJECTS Debt Service Interest Income 150,000 TOTAL UNBUDGETED FUNDS 262,918 GRAND TOTAL 9832 883 =l j CITY OF IOWA CITY FY88 OPERATING BUDGET SUMMARY OF RECEIPTS 6 EXPENDITURES ALL FUNDS r WHERE 7HE MOWCOM F RW f ` STAT[ FUNDING M �Y 0004 r 010 n.as A Tw uT PROPERTY TAT 1t1 36 WHERE THE MDWY GOES 4f ml CITY OF IOWA CITY SUMMARY OF OPERATING BUDGET OF RECEIPTg & EXPENDITURES GENERAL FUND WHME TW MoWr COWS FROM 37 WftE TW MOw y GOES 9 9 O AOYINISTgAT10N PAR" 6 RECREATION IO.y1 q 11.11 �{0 N\ dP4 LIRRART 1.81 PUBLIC YOREq 16.11 POLICE 11.91 ♦ ff \ FIRE 17.01 �C _I C I T Y O F 10 W A C I T Y IMPACT OF INFLATION ON THE BUDGET "raze- tees et e2 e3 e4 as as ez as FISCAL TEARS 38 -1 WEHATING OGET ET IN OOI.I.ANS _I CITY OF IOWA CITY �j♦ AUTHORIZEDPPERSONNELULISTING FULL-TIME EQUIVALENTS PART FULL FULL PARTE TIME ---- TIME ---- TOTAL ----- TIME ---- TIME ---- TOTAL ----- CITY COUNCIL 7.00 .00 7.00 7.00 .00 7.00 CITY CLERK 3.00 .25 3.25 3.00 .25 3.25 CITY ATTORNEY 4.00 :00 4.00 4.00 .00 4.00 ECONOMIC DEVELOPMENT 1.00 .00 1.00 1.00 .00 1.00 -, CITY MANAGER. 3.00 .00 3.00 3.00 .00 3.00 HUMAN RELATIONS',. 3.00 .00 3.00 3.00 .00 3.00 _ BROADBAND.TELECOMMUNICATIONS - ,1.00 ' .75 1.75 1.00 .75 1.75 FINANCES 31.10 1.62 32.72 31.10 1.62 32.72 RISK MANAGEMENT' - .00 .00 .00 .00 .00 .00 GOVERNMENT BUILDINGS '2.00 .00 2.00 2.00 .00 2.00 CIVIL RIGHTS - 1.00 .00. 1.00 1.00 .00 '1.00'. -- NON-OPERATIONAL ADMINISTRATIO .00 .00 .00 .00 .00 .00 -. PLANNING _&, PROGRAM,DEVELOPMEN 6.25 .00 6.25 6.25 .00 6.25 ENGINEERING 10.00 .00 '10.00 10.00 .00 10.00 .,'`WBLIC�'WORKS ADMINISTRATION 2.00 .00 2.00 2.00 .00 2.00 C.B.D.MAINTENANCE 1.00 .00 1.00 1.00 .00 1.00 ENERGY+CONSERVATION .00 .50 .50 .00 .50 .50 - al POLICE' 63.00 .50 63.50 63.00 .50 63.50 FIRE DEPARTMENT51.00 .00 51.00 51.00 .00 51.00 ANIMAL CONTROL 4.00 .00 4.00 4.00 .00 4.00 HOUSING & INSPECTION SERVICES 11.00 .00 11.00 11.00 .00 11.00 ... TRAFFIC ENGINEERING 8.00 .00 8.00 8.00 .00 8.00 V STREET SYSTEM MAINTENANCE 18.50 .00 18.50 18.50 .00 18.50 FORESTRY/HORTICULTURE 2.00 .00 2.00 2.00 .00 2.00 39 CEMETERY RECREATION LIBRARY SENIOR CENTER •• TOTAL GENERAL FUND PARKING OPERATIONS POLLUTION CONTROL OPERATIONS WATER OPERATIONS REFUSE COLLECTION OPERATIONS LANDFILL OPERATIONS AIRPORT OPERATIONS TRANSIT OPERATIONS +• TOTAL ENTERPRISE FUNDS i~I JCCOG EQUIPMENT MAINTENANCE CENTRAL SUPPLY 6 PRINT ASSISTED HOUSING RENTAL REHAB. - CDBG, METRO ENTITLEMENT - •* TOTAL OTHER FUNDS •�*+t GRAND TOTAL CITY OF IOWA CITY FY88 OPERATING BUDGET AUTHOFRLL-TIPERSONNEL EQUUI VALENTS ING FULL - FY87 PART ------- TOTAL ------- FULL TINETIME FY88 PART ------- TOTAL TIME TIME 3.00 .00 3.00 3.00 .00 3.00 22.00 .00 22.00 22.00 .00 22.00 21.00 5.75 26.75 21.00 5.75 26.75 4.00 .50 4.50 4.00 .50 4.50 282.85 9.87 292.72 282.85 9.87 292.72 17.00 8.50 25.50 17.00 8.50 25.50 17.00 .00 17.00 17.00 .00 17.00 22.00 .00 22.00 22.00 .00 22.00 10.75 .00 10.75 10.75 .00 10.75 6.75 .00 6.75 6.75 .00 6.75 1.00 .00 1.00 1.00 .00 1.00 29.00 20.50 49.50 20.00 20.50 40.50 103.50 29.00 132.50 94.50 29.00 123.50 3.80 .00 3.80 3.80 .00 3.80 18.00 .00 18.00 18.00 .00 18.00 .90 .00 .90 .90 .00 .90 7.00 .00 7.00 7.00 .00 7.00 .00 .00 .00 .00 .00 .00 3.95 .00 3.95 3.95 .00 3.95 33.65 .00 33.65 33.65 .00 33.65 420.00 38.87 458.87 411.00 38.87 449.87 40 rl K POLICY & ADMINISTRATION i rw,ks City Council City Clerk City Attorney City Manager Human Relations •I Broadband Telecommunications I� Finance Government Buildings i rw,ks City Council City Clerk City Attorney City Manager Human Relations Civil Rights Broadband Telecommunications Finance Government Buildings PY88TOPERATING BUDGET RECEIPTS SUMMARY GENERAL FUND RECEIPT TYPE GRAND TOTAL ACTUAL ESTIMATE BUDGET 7,530,488 339,066 8,404,987 380,077 8,543,05: 513,52, 29,177 13,543 13,800 13 801 5,720 049 6,129 5,62! 80 r 140,883 80,025 1511970 80,02! 150,76 57,726 29,431 28,699 80,28f 8 69' 122,093 184,942 117,228 160,100 117,22F 7,434 71,513 160,10( 124,732 55,932 126,955 631427 136,042 65,39E 28,084 1,084 21,050 30.535 14,154 354,963 17,071 391,001 17,071 418371 30,944 32,605 34,532 32,781 34,532 33,316 16,625 75 093 18,000 18,000 156,628 170,327 191 980 0 547,661 598,334 615,230 1,5970 155 155 279,034 77,618 297,997 50,000 277,794 50,000 324,004 210,541 339,718 210,540 337,899 210,540 123 088 25,366 - , 100,000 27,234 42 080 11,483 11,80212,022 76,368 306,902 83,442 193,299 96 298 461,517 1,633,3605 1,862,160 2,0101090 0 642,801 68,398 675,817 18,317 34,518 34,661 17 476 172,448 117,278 203 663 13_500 212,000 72,000 13,492,355 15,183579 16,137,770 41 CITY OF IOWA CITY FY88 OPERATING BUDGET EXPENDITURES SUMMARY GENERAL FUND ACTIVITYFY86 ACTUAL GRAND TOTAL FY87 ESTIMATE 304,512 112,808 200,437 40,000 218,270 139,623 102,428 169,008 260,616 203,353 297,951 126,733 149,051 FY88 BUDGET 308, 131, 120, 573, 136; 1,345, 107, 387; 89, 241,968 272,649 292,15a 29,924 1,552,747 29,575 1,974,097 32,764 2,539,457 119,283 132,145 144,384 61,178 80,907 90,757 163,061 174,237 183,755 118 346 123,483 118,250 619,078 644,715 627,094 1,275,812 1,314,299 1,398,241 119,918 132,538 124,466 119,798 128,998 141,722 786,361 784,053 909,794 414,995 448,887 483,557 1,203,602 1,263,649 1,311,395 51,492 81,734 89,096 205,353 222,227 230,482 22,909 0 58,500 4,606 0 0 106,381 0 90,000 __ 13,966,488 __ 15,001,007 __ - 16,359,663 aaaaaaaaaa aaaaaseaaa avaaasaaaa 42 FY88TOPERATING BUDGET ADMINISTRATIVE RECEIPTS SUMMARY FY86FY87 ACTUAL REVISED ESTIMATE FY88 OPERATING _BUDGET__ - PROPERTY TAX- 1,405,336 39 MONIES & CREDITS ,177066 TRANSIT LEVY' 339,066177 1 r554 ,330 1,576,931 29 MILITARY CREDIT 29,177 LICENSES A PERMITS .380,077 28,816 13,800 513,520 28,416 83 467 MAGISTRATES COURT 122 093 PARKING FINES 831138 117,228 13,800 83,138 117,228 . 184,042 CHARGES FOR SERVICES 31 537 ADMIN EXPENSE CHARGEBACK 162,000 . 162,000 LIQUOR PROFITS 499 800 BANK FRANCHISE TAX 279,034 546,583 297,997 568325 277,794 MUNICIPAL ASSISTANCE77,618 MOTEL TAX 324,004 50,000 3391718 50,000 337,899 INTEREST INCOME 52,635 CABLE TV REVENUE 82,517 52,635 75,000 52,635 100,000 FEDERAL REVENUE SHARING 76,368 CDBG TRANSFERS .. 306,900 193,299 " 101000 CABLE TV CHARGEBACK 21,963 TRANSFER FROM.ENTERPRISE FUND 172 448 MISCELLANEOUS TRANSFER 7 500 ' 203,660 68,398 0 212,000 MISCELLANEOUS 109,891 __ ____24 639 90156 8,556 TOTAL =4,236-980 ----- _ _4,230,165 -4_302_484 NOTE: THESE RECEIPTS ARE FOR CITY COUNCIL THRU NON -OPERATIONAL ADMINISTRATION. SEE PAGES 44 THRU 100 FOR MORE DETAIL. 43 A� I 49 IV r`n 7°} PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: CITY COUNCIL PROGRAM: POLICY 8 ADMINISTRATION DIVISION: CITY COUNCIL CITY COUNCIL PURPOSE: The City Council is a representative body elected by the citizens to formulate City policy and provide general direction to the City Manager for implementation of that policy. CITY COUNCIL GOAL: Establish policy for the City administration to ensure effective and efficient planning and operation of all facilities, services and public improvement programs. CITY COUNCIL OBJECTIVES: 1. Promote Economic Development efforts through: a. Direct support, for Iowa City Area Development (ICAD) Group b. Pursuit of development which will expand the Iowa City tax base c. Creation 'of an economic development loan pool d. Completion"of downtown development focusing on Urban Renewal Parcel 64 -IA. 2. Function primarily as "facilitator" of local growth and development and only secondarily as a "regulator" of'such ,activities. 3. Continue current level of service to the extent revenues and operating expenses will allow. 4. Begin increasing the year-end balance in the general fund with an ultimate objective of,providing for all cash flow needs during the first quarter of each succeeding fiscal year. 5. Develop a plan for expansion of City facilities either through an addition to the Civic Center or I relocation of existing public safety facilities. 6. Explore the feasibility of consolidation of some existing advisory boards and commissions. 7. Continue construction of the Sewage Systems Facilities Improvements and compliance with federal clean water requirements by July 1, 1988. PERFORMANCE MEASUREMENT: City Council policy is carried out by all departments under direction of the City Manager. Achievement of specific objectives is measured in the performance of departments and divisions individually and collec- tively. 44 f _-7 �A FY88TOPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY „., 11110 CITY COUNCIL � EXPENDITURES:' - ----- ---- FY87BUDGET ---- FY86 ADOPTED REVISED ---- FY88 DEPT BUDGET ---- FINAL - ACTUAL BUDGET ESTIMATE REQUEST BUDGET -. PERSONAL SERVICES COMMODITIES 36,088 36,088 36,088 36,088 36,088 SERVICES AND CHARGES CAPITAL OUTLAY 500 249,781 270,785 - 883 267,541 500 78,473 78 477: lyy ___ ..... .0 _...__ 0 0 .7_500 _ TOTAL 286,173. -.307,373 304,512 __ __ 115,061-` ___ 122,561 �J-307 --- NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS i I 45 AY tv FYBBTOPERATINGBUDGET 11110PCITV CRUNCIL PERSONAL SERVICES: FTETRANSFER TO: --- BUDGET NONE FV87 FV88 $ TOTAL 0 CITY COUNCIL 0 MAYORCO 6. 00 6.00 ------- . "1.00 _1_00 36,'011 TOTAL - - -7_00 7.00 -36_08 ... -- INTRA -CITY CHARGEBACKS: VEHICLE OPERATIONS WORDCPROCESSINGENENT 500 ADMINISTRATIVE OVERHEAD 0 CBD MAINTENANCE 0 0 TOTAL 50 46 CAPITAL OUTLAY: AUDIO SYSTEM -COUNCIL CHAMBE 7,500 TOTAL ----- 7,500 0 PROGRAM DIVISION STATEMENT FUND: GENERAL PROGRAM: POLICY & ADMINISTRATION DEPARTMENT: CITY CLERK DIVISION: CITY CLERK DIVISION PURPOSE: As the Council -appointed recording and record-keeping officer of the City, the Clerk exercises the powers and performs the duties provided or prescribed by State law, the City Charter and the Municipal Code. This includes''preparation, maintenance and dissemination of records of Council meetings and resulting folders, roceed ings; filing and safe -keeping of deeds, abstracts, contracts, resolutions and ordinances, project .:subdivision folders;, providing technical assistance for Council, staff and the public by responding to requests:, for retrieval of information or interpretation of established City policies and procedures; :,providing ofrequired services for City elections; and receiving routing and finalizing of all submissions to P&Z Commission. ' The City Clerk is custodian of the City Seal, certifies or notaries documents and .testifies in court if necessary. DIVISION'GOAL: Perform the duties listed and provide services within existing regulatory standards and budgetary con- straints: GENERAL DIVISION OBJECTIVES: 1. Continue to provide basic services at the current level, in compliance with legal requirements. 2. Continue training in procedures and improvement of delivery of services. 3. Continue reducing retention space and storage problems by microfilming approximately 30,000 im- ages/pages per year. 4. Continue computerization of reference index, licenses and 'permits; and to explore conversion of cemetery lot information . 5. Utilize the automatic retrieval system to its maximum potential. 6. Continue to improve records management operations. 47 1 47 PERFORMANCE MEASUREMENTS: Special Regular Council meetings attended, minutes provided Informal meetings formalCouncilmeetiattended, ngsattended,��minutes nutes rprovided Executive sessions attended, regular minutes provided Legal notices posted Official Council minutes published Ordinances finalized and published Resolutions finalized Notices published Cigarette licenses issued Liquor,,Beer & Wine licenses processed - reg,/Sunday Cemetery deeds recorded and issued Sound permits Planning & Zoning applications accepted Planning & Zoning applications finalized Supplements issued/number of pages for servicing 350 City Codes Candidate nomination papers checked for Council election Taxicab licenses issued or exchanged Taxicab Driver permits issued Project Folders* Applications for Boards & Commissions processed Microfilming - number of images processed No, of computer subjects, indexed **Includes all capital improvement and assessment projects. Figure reflects all documents previously housed in retention room storage. DIVISION ANALYSIS: CALENDAR YEARS Thru 19821983 1984 1985 Nov, 1986 25 25 27 24 15 24 4 70 11 10 72 20 29 44 49 41 136 23 20 23 45 519 443 418 231 46 68 29 31 29 303 423 332 36061 54 30 289 349 323 346 155 143 157 149 153 152 133/79 120/86 133/85 147/110 130/103 21 x 10 13 14 30 1 x 52 55 26 2q 53 28 35 4/438 5/279 4/532 19 12 8 4/606 3/210 x 52 11 11 2111 6 x 16 x gg 30 92 137 20 50 32 122 44 124 177 65 84 ,137 x 19,487 8,983 7,810 5 130,147** 41,331 8,898 9,349 6,897 The automatic retrieval equipment used to aid in locating various documents microfilmed has been operating since February, quality of the prints and ease in locating documents has been excellent. We are pleased with our turnaround time of receiving completed documents and prepping for microfilmin increase in the microfilming of documents, space needs are critical. The State Beer and Liquor Departmthe ent has added more licenses and forms and storage of these forms alone has caused severe problems n Wehwill continue in our efforts to establish a system for the efficient organization, maintenance and disposal of City records. 48 �M CITY OF IOWA CITY FY88 OPERATING BUDGET _ RECEIPTS AND EXPENDITURES SUMMARY ' 11120 CITY CLERK EXPENDITURES: ---- FY87 BUDGET ---- ---- FY88 BUDGET ---- , FY86 ADOPTED .. REVISED DEPT FINAL ACTUAL BUDGET ESTIMATE REQUEST BUDGET •: PERSONAL SERVICES 79,614 86,252 86,015 91,451 91,451 COMMODITIES 1,16 0 969 969 1,216 1,216, .. -39,554;_. I SERVICES AND CHARGES 41,910 24,924 24,924 39,554 CAPITAL OUTLAY 900 - 900 10,122 ------ 195 TOTAL ---17_250 -_--- 139,934. 113,045 112,808 142,343 132,416:.,' -� aasmmxmma" maasasan asssaaa:m xsaaaaama xoxmssss i NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS j i -I I I j I 49 CITY OF IOWA CITY FY88 OPERATING BUDGET EXPENDITURES 11120 CITY CLERK PERSONAL SERVICES: TRANSFER TO: 50 FTE BUDGET ------ NONE 0 . --- --------- TOTAL 0 FY87 FY88 $ ADMINISTRATIVE CLERK/TYPIST 1.00 1.00 17,597 DEPUTY:CITY CLERK -. 1.00 1.00 22,838 CITY CLERK 1.00 1.00 27,643 SR. CLERK/TYPIST MINUTETAKER (PT) .25 4,690 BENEFITS ..25 18,683 TOTAL 3.25 ---------- 3.25 --------- 91,451 INTRA—CITY CHARGEBACKS: ----- -------------- VEHICLE OPERATIONS 50 VEHICLE REPLACEMENT 0 WORD PROCESSING 0 ADMINISTRATIVE OVERHEAD 0 CBD MAINTENANCE 0 TOTAL 50 CAPITAL OUTLAY: 1 TASK CHAIR 195 TOTAL 195 50 PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: LEGAL DEPARTMENT PROGRAM: POLICY 8 ADMINISTRATION DIVISION: LEGAL DEPARTMENT DIVISION PURPOSE: The Legal Department. (a) represents the City in litigation in all courts and before administrative agencies; (b) provides legal advice, opinions and services to the City Council, Manager, Clerk, Department Heads, Staff and City Commissions; (c) prepares ordinances and legal documents for the City. The City Attorney has responsibility for the administration of the Legal Department. i DIVISION GOAL: Ensure during FY88 that the City Council, Manager, Departments and Commissions continue to receive sound and prompt legal advice and services; provide effective advocacy before all courts and agencies; and strive to improve the efficiency and professional expertise of the Legal Department. GENERAL DIVISION OBJECTIVES: 1. Continue to provide prompt, objective, quality legal services to City Council, Manager, Clerk, staff, Boards and Commissions. 2. Keep abreast of rapidly developing and changing areas of municipal law, such as tort liability. 3. Represent the City objectively and effectively in litigation. 4. Maintain communications with Department and Division Heads in order to render preventive legal advice before problems occur. NEW DIVISION OBJECTIVES: 1. Assist in assessing the feasibility of a risk management/self insurance program in terms of reducing or preventing further increases in tort liability insurance premiums. 2. Assist in implementing arisk management/self insurance program if its feasibility is demonstrated. 3. Develop a tort claim and litigation data recordkeeping system utilizing microcomputer technology. 4. Utilize microcomputer technology to improve and increase the frequency of Departmental Activity Reports, and to reduce the preparation time for annual tort claim and litigation report to City audit firm. i PERFORMANCE MEASUREMENTS: The work of the Legal Department is either proactive (advising, counseling, and assisting the City Council, City Manager, Department [leads, Boaras and Commissions) or reactive (responding to actions of third parties, defending the City's actions). 51 i M A� I/ tA 0i 711 ea The true measure of the performance of the Legal Department is thus threefold: First of all, the degree to which it assists in the quick and troublefree effectuation of City programs and policies by anticipat- ing, and counseling ways to avoid legal problems; secondly, the efficacy of the Department before courts and administrative agencies in explaining, advancing, or defending City policies and programs; and finally, the timely performance of quality legal work (advice, opinions, review or preparation of documents). 52 NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS I� ti -� 53 s vc vi A� FY88YOPERATINGCBUDGET RECEIPTS AND EXPENDITURES 11130 CITY ATTORNEY SUMMARY EXPENDITURES: FY86 ADOPTED? ACTUAL BUDGET BUDGET ---- REVISED ---- FY88 BUDGET ---_ PERSONAL SERVICES ESTIMATE REQUEST FINAL BUDGET COMMODITIES .i CAPITALSOUTLAYC,NARGES 158 324 25,537 120 343 2 459 120'343 188,339 199,289.- 2,456 X235 X235 22 964 -�. TOTAL --------- -_200_21_ 195 059 - 200,211 --,437 __ _3,355 .,._22,964 1,175 --'--- „. . • . �a�_a� ------- 200 437 aaaaaaaa 215 3 asaaai-72 214,142 aaaaaavaa , - .. .. NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS I� ti -� 53 s vc vi A� 54 CITY OF IOWA CITY ^ FY88 OPERATING BUDGET 11130 CITY ATTORNEY _ TRANSFER TO: _ PERSONAL SERVICES: FTE BUDGET NONE 0 "' --- ------ TOTAL FY87 FY88 $ ADMIN. SEC. - LEGAL 1.00 1.00 1.00: 22,007 1.00 31,304 ~, ASST CITY -ATTORNEY I ASS ATTORNEY:.II.. .1 .00 1.00..., 39,915 1.00 51500 CITY ATTORNEY 1.00 TEMPORARIES— BENEFITS _____ 33,255 _____ _____ ___ INTRA -CITY CHARGEBACKS: TOTAL 4.00 4.00 180,714 VEHICLE OPERATIONS 50 _____�_= VEHICLE REPLACEMENT 0 r . WORD PROCESSING 0 0 ADMINISTRATIVE OVERHEAD •-• CBD MAINTENANCE 0 TOTAL 50 CAPITAL OUTLAY: FILE CABINET 570 340 STORAGE CABINET 265 EXECUTIVE CHAIR ----_- -_- TOTAL 1,175 rl q 54 EXPENDITURES: PERSONAL SERVICES SERVICES AND CHARGES TOTAL CITY OF IOWA CITY FY88 OPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY 11140 ECONOMIC DEVELOPMENT NOTE: SEE ADMINISTRATIVE RECEIPT SUMKARY'FOR DETAILED RECEIPTS 55 M ^K _I -- FY87 BUDGET BUDGET -- REVISED TIMATE -- FY88 BUDGET -- - ACTUAL REQUEST BUDGET 0 40,033 --------- 0 40,000 --------- 0 40,000 - -------- 31,590 _ 40,000-' 31,590 40,000: .. 40,033 oxcevevxx 40,000 40,000 71,590 71,590-- _ xxxoxxxv� oxx-xxeex c=c==oxx.,, ee=oxxvoo NOTE: SEE ADMINISTRATIVE RECEIPT SUMKARY'FOR DETAILED RECEIPTS 55 M ^K _I CITY OF IOWA CITY FY88 OPERATING BUDGET EXPENDITURES 11140 ECONOMIC DEVELOPMENT PERSONAL SERVICES: TRANSFER TO: ,:. FTE BUDGET NONE 0 .. -TOTAL 0 FY87 FY88 $ ASSOCIATE PLANNER 1.00 1.00 27,009 BENEFITS:. 41581 ----- -- TOTAL 1.00 1.00 31,590 nnnsn massa nnnnessso INTRA—CITY CHARGEBACKS: VEHICLE OPERATIONS 0 VEHICLE REPLACEMENT 0 WORD PROCESSING 0 ADMINISTRATIVE OVERHEAD 0 CBD MAINTENANCE 0 TOTAL 0 CAPITAL OUTLAY: NONE 0 TOTAL 0 56 _ 57 9R' PROGRAM DIVISION STATEMENT FUND: GENERAL r DEPARTMENT: CITY MANAGER PROGRAM: POLICY 8 ADMINISTRATION DIVISION PURPOSE: DIVISION: CITY MANAGER w The City Manager supervises implementation of policy and procedure as directed by the City Council through the coordination and supervision of operations in all City Departments for the purpose of. promoting efficiency and effectiveness, and advises the City Council on matters relating to ment, and current,operating the planning, develop- status of all City departments. DIVISION GOAL: To professionally advise, direct and evaluate Department Heads and other management personnel in their respective functions in a manner consistent with current and future community needs `'. the dictates of existing laws Y and in conformity established t with hed policies and procedures, and the City's Comprehensive Plant' DIVISION OBJECTIVES: 1, Develop and administer City fiscal program through preparation of the Capital Improvements Program and the FY89 Operating Budget for certification by March 15, 1988. 2, Timely dissemination of relevant information to City Council, staff, and the general public. 3. Advise and direct department and division administrators to facilitate timely and efficient completion Of assigned projects and programs according to the dictates of City Council 4. Quarterly policy. evaluation of all departmental progress and annual evaluation of all Department Heads. 5, Solicit citizen input into the governmental process through distribution of citizen questionnaires. J PERFORMANCE MEASUREMENT: General measurement of P P I-1 performance is reflected in the performance level of all departments and divisions. The City Council evaluates the City Manager annually based upon timely and efficient city-wide operations consistent with established Council policy. i _ 57 9R' CITY OF IOWA CITY BAND RECEIPTS EXPENDITURESESUMMARY 11210 CITY MANAGER EXPENDITURES: FY86 ADOPTED? BUDGET ---- ACTUAL BUDGET REVISED ---- Fy88 DEPT BUDGET ---- ESTIMATE REQUEST FINAL BUDGET j PERSONAL SERVICES COMMODITIES 146 869 142,327 2,117 152 SERVICES AND CHARGES CAPITAL OUTLAY 43'802 X593 39,929. 327 161,217 21253 161,217' 2.253 TRANSFERS OUT 20,000 0 46 271 171484 27,1160 .23,993 — i TOTAL _ __ 0-21 381 -------- 207 836 -------- --------0 0 --------0 _ '__=�_'= 70 ===18a2 • - _193 .. ===90_588 .__167,463 a,.l R' NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS f I I i ... u d I el f I Iw 58 59 NONE CAPITAL OUTLAY: 0 TOTAL 0 `49 CITY OF IOWA CITY FY88 OPERATING BUDGET EXPENDITURES 11210 CITY MANAGER PERSONAL SERVICES: TRANSFER TO: FTE BUDGET NONE 0 FY87 FY88 $ TOTAL 0 ADMIN..ASST CITY MANAGER ASSISTANT CITY MANAGER 1.00 1.00 .23 942 CITY -MANAGER 1.00 1.00 391915 1.00 =1.00 62,005 TEMPORARIESNEFITS ! - .. .. 1,200 __ __ . TOTAL _____ ___34,156 _3_00 _3_00 161,217 INTRA -CITY CHARGEBACKS: VEHICLE OPERATIONS - 1,140 VEHICLE REPLACEMENT 1,528 ADMINISTRAOD TIVEGOVERHEAD O 0 ... -.. CBD MAINTENANCE - .. .. - i. 0 TOTAL 2,668 59 NONE CAPITAL OUTLAY: 0 TOTAL 0 `49 PROGRAM DIVISION STATEMENT FUND: GENERAL PROGRAM: POLICY & ADMINISTRATION DIVISION PURPOSE: DEPARTMENT: HUMAN RELATIONS DIVISION: HUMAN RELATIONS The Human Relations Department provides technical and support services to City departments and employees which include: employee recruitment and selection; administration of the classification, compensation, performance evaluation systems, and the Affirmative Action Program; labor contract administration and ` assistance with negotiations; coordination of employee training and development; employee assistance services and related personnel activities. The Human Relations Department works in conjunction with the Civil Service Commission. DIVISION GOAL: Administer the City's personnel functions, with emphasis on prompt service to all departments; provide for provide iemployeesawith neededs, and training; maintainsn the Affirmativecation of Action effortsnand maintain compliance with the Civil Service procedures in all Policies and procedures; personnel actions. GENERAL DIVISION OBJECTIVES: I. Provide suitable applicant pools on a timely basis following notice of position vacancy. 2. Furtherance of the principals of Affirmative Action in City employment by assisting in the review, establishment, and attainment of Affirmative Action goals and objectives for every department, and through preparation of semi-annual reports on Affirmative Action progress throughout FY88. Maintain workforce minority representation above 5%. 3. Respond to all employee inquiries and/or requests for assistance on a timely basis. 4. Revise Personnel Policies, Human Relations Department Procedures, and Administrative and Confidential 5. Assist einRlabor contrractfnegotiation and collectlnegotiations data. 6. Complete preparation of recommendations for compensation adjustments for non -bargaining unit employees for Council consideration by December 30, 1987. 7. Provide a comprehensive in-house training program for both supervisory and'non-supervisory employees including training in managerial, supervisory and human relations skills, Affirmative Action topics, productivity improvement/skills training and training in personnel procedures and labor contract administration. 8. Continue to provide wellness services to Police/Fire and general employees with a goal of 250 units of employee services. A unit of service may include such things as one fitness assessment, one class J attended, etc. JU9. Complete revision of all AFSCME/Confidential performance evaluation forms by October 30, 1907. M 60 L4 61 NEW DIVISION OBJECTIVES: 1. Review/revise all City job descriptions by June 30, 1988. PERFORMANCE MEASUREMENT: FY82 FY83 FY84 FY85 FY86 Applications Processed 1,627 2,781 2,404 3,701 1,998 ~! Workforce Minority Representation (X) 3.9% 4.6% 4.8% 5.9% 5.2% Posifions Filled Internally -Permanent 31 45 48 65 56 - Positions Filled Externally -Permanent 21 19 12 9 17 6 Reclassif.ication.Requests 7 5 11 84 4 45 37 Training Conducted (hours) 70 46 0 350 396 Employee Wellness Services (units) 0 0 Performance Evaluation Forms Developed/ NA NA 56/97 N / Positions Covered Job Descriptions Revised NA NA NA NA NA NA 4 DIVISION ANALYSIS: The Human Relations, Department strives to provide service and guidance to City departments and divisions which assist them in effectively fulfilling their functions. Human Relations currently provides a wide ilevel range of personnel services intended to increase the effectiveness of additional departmental staffing the City workforce. Increases in the or a rethinking of current of services provided will require services/objectives. For FY88, a new method of wellness service will be utilized to more accurately reflect employee participation. i� L4 61 62 1: CITY OF IOWA CITY FY88 OPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY 11220 HUMAN RELATIONS EXPENDITURES: ---- FY87 BUDGET ---- ---- FY88 BUDGET ---- FY86 ADOPTED REVISED DEPT FINAL. ACTUAL BUDGET ESTIMATE REQUEST BUDGET PERSONAL SERVICES 92,318 102, 022 88562 , 93,760 93760 COMMODITIES 2 483 730 SERVICES AND CHARGES 39;108 48;331 483 48;331 48 53:481 5 53;481 -, CAPITAL OUTLAY -------- 0 0 0 0 ----3,-683 0 TOTAL ---,30 133,909 153,083 --- 139,623 ---3-683 150,924 - 150,924, saaaasass aaaaaamaa aaaasasss saaaaaa-a alas aas !� NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS ii :I !I t 62 CITY OF IOWA CITY K FY88 OPERATING BUDGET EXPENDITURES 11220 HUMAN RELATIONS 63 � PERSONAL SERVICES: - TRANSFER TO: FTE BUDGET NONE 0 --- --------------- TOTAL FY87 FY88 -.: $ PERSONNEL4SSISTANT' "' 2.00 2x00 41 319 PERSONNEL ADMINISTRATOR 1.00 ;1.00. _32:300 TEMPORARIES BENEFITS ----- ----- --------- 19,984 -, �- TOTAL 3.00 3.00 93,760 INTRA -CITY CHARGEBACES:,,, ."; ,.. .. ... - .. VEHICLE OPERATIONS • . -.. 250 VEHICLE REPLACEMENT : WORD PROCESSING 0 ADMIMAINTTENANCE VERHEAD 0 ..... .. ... TOTAL 250 F CAPITAL OUTLAY: NONE _0 _ TOTAL 0 63 FUND; GENERAL PROGRAM DIVISION STATEMENT PROGRAM:. POLICY 8 ADMINISTRATION DEPARTMENT: HUMAN RELATIONS DIVISION PURPOSE: DIVISION: CIVIL SERVICE COMMISSION The function of the Civil Service employees in covered positions, C 0emission is the implementation of the Iowa Civil Service Code for City appointment to Civil Service The Commission is e employees in all Positions within Cit mpowered to certify a matters related to suspension. dem ti employment applicants as qualified for DIVISION GOAL: on discharge.to Provide appeal rights for covered Work Positios;c unction duct the Human Relations Department in certifying candidates as eligible City positions; conduct the upon a specified by Iowa Civil Service Code, ppeal of discipliner y actions; and perform other vacant GENERAL DIVISION OBJECTIVES: c I. Certify lists of candidates eligible for appointment 2. Maintain current promotional lists for all e andtFirevDepaService rtment positions. 3. Conduct hearings upon notice of appeal and within time limits specified b 4. Increase the expertise of Commission 5duress members in recommending and participatinglode. .- staffing the use ai is assessment center techniques in selection procedures to the extent in selection proce- IDIVISION ANALYSIS: t possible within j The level of promotional and entry level testing tial affect the Commission's work load. Use of assessment centers for Police and eaeeaa selection positions will substan- e tion technique is highl I dependent upon staff time availability. I y 64 PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: CITY MANAGER PROGRAM: POLICY & ADMINISTRATION DIVISION: BROADBAND TELECOMMUNICATIONS -. DIVISION PURPOSE: The Broadband Telecommunications Specialist (BTS) facilitates and oversees the continued operation of the Broadband Telecommunications Network (BTN) for the City in cooperation with the Broadband tions Commission (BTC). so as to maximize the benefits of cable television to the City of Iowa City. DIVISION GOAL: Monitor and oversee the cable company and the BTN and facilitate and coordinate BTN uses, especially access channel programming services, government channel 29 programming and institutional. and ;interactive.!applica- tions of cable. I i -� ,GENERAL. DIVISION OBJECTIVES: 1. Continued investigation and/or resolution of citizen complaints within 30 days. 2. Monitor BTN progress and development, including interconnections. 3. Assure pertinent .BTN information is available for public inspection upon reasonable request. 4. Advise, assist, facilitate and promote the funding, -operation and usage of access channels, 5. Identify, contact, train and/or assure training of potential access channel users;produce, supervise and/or assist in the production of access channel programming, especially for Government Access Channel 29. 6. Continue staffing support for the Broadband Telecommunications Commission. NEN DIVISION OBJECTIVES: 1. Facilitate City Department use of interactive system on Channel 29. 65 __T M r� PERFORMANCE MEASUREMENTS: Prof. FY82 FY83 FY84 FY85 FY86 FY87 FY88 _ 1. Citizen Complaints (Avg. no. of hrs. per month) 9 9 10 5 4 4 6 2. Monitoring System d Staffing BTC A. Monitoring cable system (Hrs/Month) 10 10 15 8 5 ' 5 5 B. Staffing cable commission (Hrs/Month) 12 12 20 45 40 40 `35 .3.. Information Legislation Resource Function A. Local info. requests/drafting responses (Hrs/Mo) 32 32 40 15 13 13 ' " '10 B. Nonlocal info. requests 6 issues (Hrs/Month) 10 12 16 15 10 10 5 'C. Speaking engagements (Hrs/Month) . - 7. 10 3 2 P' '' P 3 4. Access Channels Productions b Development A. Consulting on local govt. and public 40 40 50 " 50 40 " 40 45 productions and developing program sources for City (Hrs/Month) B. Research.& development of all access channels 60 62 65, 52 65``"55 ' 70 and facilitation of NPO development (Hrs/Month) C. Research and develop City applications for 20 40 50 60 interactive and INET systems (Hrs/Month) 0. Develop infrastructure to support interactive 20 , system for City (Hrs/Month) 5. Access Training, Equip., d Supervision �) A. Citizens trained in workshops (Hrs/Month) 10 10 6 8 4 6 3 B. Testing graduates of workshops (Hrs/Month) 12 12 2 5 4 6 3 .I C. Equipment trouble -shooting 6 repair (Hrs/Month) 10 6 9 9 10 6 10 6. Monitoring FCC, Court Decisions, Legislation (Hrs/Month) 6 3 3 5 _ 66 Proj FY82 FY83 FY84 FY85 FY86 FY87 FY88 7. Access Channel Growth (Hrs. per mo, on Ch.) A. Library Ch..20 280 320 8. 'Public Acces'Ch. 26 160 200 C. 'Educational Ch. 27 20 40 0. Government Ch. 29 (Variety and quality 320 400 ,upgraded with govt. programs tape exchange :,with other. agencies). *672 hours equals 24 hours per day 67 672* 672* 672* 672* — 672* 100 150 200 250 160 200 225 250 275 300 672* 672* 612* 672* 672* V CA W _-f M. EXPENDITURES: PERSONAL SERVICES SERVICESIAND CHARGES CAPITAL OUTLAY TRANSFERS OUT TOTAL FY88YOPERATINGCBUDGET 11230 BRO BANDPTELECO}MUNICAI�TIONS FY86 PY86 ACTUAL -- FY87 BUDGET BUDGET ---- ESTIMATE FY88 BUDGET ---- REQUEST._ BUDGET 49,542 1,592 52;105 52 105 56;084 56,084 25 9222,321 1,206 10,750 20,750 13,850 12,940 _ 34,518 _ _ 26,414 _414 _--91 26,414 17,476 171476;' 112,780 aaaaaaaaa 192 aveaavaax =.!22,aa8 --------- --- 1 88,821 aaa93,,027 NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS 68 sl s J �? 69 IOWA CITY n CITY OF FY88 EXPENDITURESDGET 11230 BROADBAND TELECOMMUNICATIONS TRANSFER TO: PERSONAL - SERVICES: BUDGET PUBLIC ACCESS EOUIP. REPL• 3,540 13,936 --. FTE ---- LIBRARY A. V. AST. --------- .. $ TOTAL 17,476 FY87 FY88 �! BROADBAND TELE:,SPECIALIST ! 1 00 -1.00' 15,586 BTC(PT.75 .75 15,450 PRODUCTION COORDINATOR - TEMPORARIES 9,680 � iI ----- 1.75 1.75 56,084 INTRA -CITY CHARGEBACKS. I r, TOTAL -___ _ _____ ___ _ .. 50 VEHICLE OPERATIONS 0 VEHICLE REPLACEMENT 1908 -, j WORD PROCESSING ADMINISTRATIVE OVERHEAD 4,290 ,._. .... CBD MAINTENANCE .. .. ;' r. TOTAL ====6,249 CAPITAL OUTLAY: 0 NONE--------- --� - TOTAL ______ i _i sl s J �? 69 i PROGRAM DIVISION STATEMENT FUND: GENERAL PROGRAM: POLICY d ADMINISTRATION DEPARTMENT: CiTY MANAGER DIVISION: BROADBAND TELECOMMUNICATIONS DIVISION PURPOSE: COMMISSION The adband on serves as an advisory reviews, evaluates, rreesearchesnand makesirec(ommendations on Policies. rule , regulationscouncil , ordinanceThe BTC budgets relating to matters involving cable TV and the grantee. The Comma tion tr solves disputes between all conflictings,. and pertaining to abletTV are cavailablebfor le iPublic V. ei inspection, nduexercis s broad responsibilityres that all rules. records nforathe development of cable TV policies, especially ensuring maximum utilization of the local access cable M:' programming of the public, government and educational access channels. „ DIVISION GOAL: Monitor and overseeperformance of the franchise and the Broadband Teleconnun Ica t ions Network (BTN) and Y facilitate use of the network, especially in the area of access channel programming. DIVISION OBJECTIVES: I. Ongoing review of rates, regulations, legislation and rules concerning cable TV and grantee and 2. Provide recommend C a forum for re olutionlof disputes, act as mediator and establish and administer sanctions as necessary to ensure compliance with franchise agreement. 3. Ensure all rates, rules, regulations and policies involving cable TV are available for " tion. public inspec- 4. Develop ongoing rules, policies and recommendations as necessary to ensure the best cable system and .N access channel usage for the Iowa City community; confer and advise on matters of interconnection with the Iowa City BTN. 5. Investigate, recommend and/or assist in the development of future cable directions and applications. r� r "I 70 PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: FINANCE PROGRAM: POLICY & ADMINISTRATION DIVISION: ADMINISTRATION DIVISION PURPOSE: Provide supervisory and secretarial support for the Finance Department, and coordinate the annual budget process, the risk management program for all City departments, and daily investment activities. _ DIVISION GOAL: _Supervise the preparation of accurate and timely financial information which can be utilized effectively by the City Council and City staff in making managerial decisions, and supervise and monitor centralized support services and the Parking Systems. — GENERAL DIVISION OBJECTIVES: 1. Assure adequate budgetary control by reviewing and controlling all budget amendments and continuing to monitor all receipts and expenditures. 2. Coordinate risk management program of risk analysis, insurance purchases and claims analysis. 3. Annually update five year financial.projections. 4. Monitor Finance Divisions' performance on respective Division Objectives. w PERFORMANCE MEASUREMENT: 1. Timely reports to City Manager on budget amendment requests and any problem areas in receipts or expenditures. 2. Coordinationwith Safety Committee, annual analysis of insurance portfolio, quarterly claim reports with analysis of losses. —, 3. Preparation of financial projections report for use by management and City Council. 4. Performance of Finance Divisions on their respective objectives. DIVISION ANALYSIS: Completion of these objectives will allow the Finance Department to effectively attain its goals and yprovide support to the City Council and City staff. 71 A� CITY OF IOWA CITY 1 FY88 OPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY 11310 FINANCE ADMINISTRATION EXPENDITURES: FY86 ADOPT D7 BUDGET -- FY88 BUDGET ---- ACTUAL BUDGET ESTIMATE REQUEST EPT BUDGET PERSONAL SERVICES i COMMODITIES" SERVICES 144,268 4 942 155,274 157,638 165,302 165 302 AND CHARGES CAPITAL OUTLAY 14;175 3,594 1,166 X175 1,070 1;134 1,207 12 125 1;207 11,525 TOTAL ----3-594 ------175 --------- : ---3333-- - .:. .980 ..,.. _ 166,979 165_683 169,008 as-savasa - 179,704 xaxaysvaa --------- 179,014 NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS 72 -' CITY OF IOWA CITY A FY88 OPERATING BUDGET • EXPENDITURES 11310 FINANCE ADMINISTRATION - PERSONAL SERVICES: TRANSFER TO: FTE BUDGET NONE TOTAL 0 FY87 FY88 $ ADMIN. SEC.- FINANCE 1.00 1.00 22,838 SR. ACCOUNTANT - FINANCE ADMI 1.00 1.00 25,251 -' "ASST. FINANCE DIRECTOR 1.00 1.00 31,970 FINANCE DIRECTOR 1.00 1.00 53.570 TEMPORARIES OVERTIME BENEFITS 100 31,450 INTRA -CITY CNARGEBACXS: I.TOTAL 4.00-%4.00- 165,302 .- VEHICLE OPERATIONS ..r 150 VEHICLE REPLACEMENT .. 0 WORD PROCESSING ADMINISTRATIVE OVERHEAD 0 CBD MAINTENANCE - TOTAL 150 i. CAPITAL OUTLAY: _. CREDENZAIASST. 755 FIN. DIR. ------ i I TOTAL 980 i 73 IV PROGRAM DIVISION STATEMENT j FUND: GENERAL DEPARTMENT: FINANCE PROGRAM: POLICY 8 ADMINISTRATION DIVISION: ACCOUNTING 8 REPORTING DIVISION PURPOSE: The purpose of the Accounting and reporting of the financial Reporting Division is accurate and comprehensive accountability and activities for all City operations and divisions. DIVISION GOAL: Process and provide comprehensive financial information to all City operations in an 'efficient.' -and effective manner. ( GENERAL DIVISION OBJECTIVES: 1. Establish and maintain accountability: for the increasing number of federal and state assisted projects. 2. Provide: accounts payable, payroll, and housing authority disbursement processing services in an effective and timely manner. 3. Maintain and provide fixed asset documentation and comparative information to all departments. PERFORMANCE MEASUREMENTS: GRANTS/PROJECTS 1• Federal State Other Grants Grants Grants/Projects Total FY79 8 9 1 18 FY80 12 13 3 28 i FY81 18 it 2 31 FY82 17 8 3 28 FY83 25 7 3 35 FY84 23 7 4 34 FY85 29 11 5 45 i FY86 30 12 3 45 i This work requires 75% of one staff member's time. % 74 2. Check Type: ACCOUNTS PAYABLE PAYROLL HOUSING AUIIIURIIY _ N Checks: Issued $ Amt. Issued $ Amt. Issued $ Amt. FY80 FY81 7,801 15,462 9,731 14,929 1,614 1,928 IN1 — FY82 7,869 22,164,791 15,689 8,125,764 2,132 2,599,019 FY83 8,053 20,820,750 15,783 9,064,264 2,270 1,334,890 - -FY84 9,747 - .24,038,576 16,742 9,975,212 2,329 2,224,670 FY85 11,019 28,660,618 15,615 10,515,399 2,455 1,280,477 " "-FY86 11,258 29,780,842 18,157 11,223,833 3,091 2,141,431 •Fixed Assets Documentation i ASSETS ACTUAL VALUE =.FY80_, 976 ;; $26,413,652 FY81 1,010 27,830,477 FY82 1,165 43,348,038 FY83 1,292 51,666,680 — FY84 1,495 54,040,668 FY85 1,586 58,968,110 FY86 1,844 61,890,107 ANALYSIS: + Fixed assets are carried at original cost, or at fair market value when received as donated properties. The City follows the policy of not capitalizing streets, bridges, lighting systems, sidewalks, storm sewers and individual assets with a cost of less than $500. ryi 75 76 m _.T CITY OF IOWA CITY FY88 OPERATING BUDGET C11320 ACCOUNTINGITURES & REPORTING EXPENDITURES: ---- FY87 BUDGET ---- ---- FY88 DEPT BUDGET ---- :FINAL FY86 ADOPTED REVISED ACTUAL BUDGET ESTIMATE REQUEST BUDGET PERSONAL SERVICES 203,255 213,528 214,689 1,587 1,587 224,742 2,153 224,742 2,153 COMMODITIES SERVICES AND CHARGES 2,142 42,377 44,360 44 279 44,0060 43,900 CAPITAL OUTLAY 4,495 --'--'--- ----'---- '----'--- 252,269 259,476 TOTAL ai260,616 fafiiaiii ifiiiiPi aaaiaaID --270,901 a -271,766 NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS 76 m _.T CITY OF IOWA CITY FY88 EXPENDITURESDGET 11320 ACCOUNTING & REPORTING TRANSFER TO: PERSONAL SERVICES: 0 FTE BUDGET NONE --------- --- - TOTAL -. - FY87. FY88 $ - 1.00 1.00 20,'836 42 2.00 2.00 42,516 1.00 1.00 25,522 1.00 1.00 23,566 - 1.00 1.00 33,446 INTRACITY CHARGEBACKS: (PT) .50 .50 12,6000 47,614 VEHICLE OPERATIONS 0 _____ _ VEHICLE REPLACEMENT 0 7.50 7.50 224,742 ADMINISTRATIVEGOVERHEAD 0 CBD MAINTENANCE 0 TOTAL 0 CAPITAL OUTLAY:.. ESL- VERTICAL FILE 200 ESL- CREDENZA 125 ESL -OPEN BOOKCASE ------ _ TOTAL 900 TOTAL 77 I td I ,P FUND: GENERAL PROGRAM DIVISION STATEMENT PROGRAM: POLICY 8 ADMINISTRATION DEPARTMENT: FINANCE DIVISION: CENTRAL PROCUREMENT 6 SERVICES DIVISION PURPOSE: (INCLUDING CENTRAL SUPPY 8 PRINT SHOP) The function of the Central Procurement and Services Division is to provide all departments of the City with centralized support services including procurement, office supplies, telephone and radio communica- tions, inside and outside printing, mail, general information, and photo identification cards. DIVISION GOAL: City as a whole and each diProvide the varied support services stated above in such a manner that the operating' efficiencies of the vision as a unit are enhanced. GENERAL DIVISION OBJECTIVES: 1. Provide, an -annual Division. report that reflects cost effectiveness of the Central Procurement 8 Services 2. Advise, assist, facilitate and promote efficient Procurement and use of Central Services. 3. Respond to all inquiries and/or requests for assistance on a time basis. NEW DIVISION OBJECTIVE: 1. Install 'automated procurement software for efficient and more cost-effective procurement services b June 1988. PERFORMANCE MEASUREMENTS: y FY80 FY85FY86 % Increase FY80 Projected Proposed Formal Bids Processed 24 FY87 FY88 Orders processed Funds committed 207 84 775 96 300 300 100 100 Print Shop (Impressions) Copier (Impressions) 900,000 1,360,000 1,981,022 2,091,316 2,962 4831 60 1�845�960 233 830 2.500,000 830 2,500,000 Mail (Pieces) 128,000 464,000 679,354 264,670 687,655 1062 6 2,000,000 690,000 2,000,000 DIVISION ANALYSIS:265,000 263,324 49 265,000 690,000 Staff time will be spent increased City wide usage on continuing contracts. to be available to departments for assistance and establishing 0 NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS CITY OF IOWA CITY RECEIPTSBANDPEXPENDITURESESUMMARY - 11330 CENTRAL PROCUREMENT & SERVICES EXPENDITURES: " - FY86 ADOPFY87TED BUDGET ---- REVISED ---- FY88 DEPT BUDGET ---- - ACTUAL BUDGET ESTIMATE REQUEST FINAL BUDGET PERSONAL SERVICES COMMODITIES 134,991 1,248. 131,565 141 123,414 123,414 SERVICES AND CHARGES •' CAPITAL OUTLAY 63 348 61,3.07 565 61,397 1,855 :64,152 - 1 855 63,752---------.f ----1_214. ,;- -- ----- 0 --------- 5,925 5,925.x. -i• -, TOTAL 200,801 200,925 as a c aaaasca 203,353 203,353, a:aaasaaas --------- 195,346 __ _ __ ---- .194,946 .. .. ..' caa saasa a saassa NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS f N% - 79 f N% en CITY OF IOWA CITY -- FY88 OPERATING BUDGET EXPENDITURES 11330 CENTRAL PROCUREMENT & SERVICES PERSONAL SERVICES: _ FTE BUDGET NONE FY87 FY88 $ SR. CLERK/TYPIST — PURCHASING 1.00 1.00 18,761 * DUPLICATING MACHINE OPERATOR .10 .10 1,876 BUYER --_- ,.� _ 1.00 1.00 22,381 - PURCHASING -AGENT 1.00 1.00 33,488 CLERK/TYPIST-SWITCHBOARD (PT) 1.12 1.12 19,616 TEMPORARIES' - 1;600 TOTAL TRANSFER TO: ' BENEFITS ----- ----- -- 25,692 INTRA -CITY CHARGEBACKS: TOTAL 4.22 4.22 123,414 VEHICLE OPERATIONS REPLACEMENT i i. i I ---------------------------------- * Duplicating Machine Operator: WORD PROCESSING ADMINISTRATIVE OVERHEAD CBD MAINTENANCE TOTAL CAPITAL OUTLAY: 0 0 0 0 0 n CHECK SIGNER 5,500 2 -DRAWER FILE CABINET 200 1 TASK CHAIR --- 225 TOTAL 5,925 ------------------------------------------------------------- 10% of FTE is shown here; remainder funded in Central Supply 6 Print Shop. 80 it PROGRAM DIVISION STATEMENT �A FUND: GENERAL DEPARTMENT: FINANCE •` PROGRAM: POLICY & ADMINISTRATION DIVISION: TREASURY DIVISION PURPOSE: Provide accurate records, timely billings and reasonable collection of unpaid accounts for utility and parking customers; and utilize full banking and investment services so that all cash transactions, including investments, are secured and recorded and yield maximum income opportunities. ;DIVISION GOAL: Meet' all billing and collection schedules using information which reflects the customer's status, invest 100%, of idle funds, and generate statistical and financial reports necessary for analysis,' of. treasury ,"activities:;" GENERAL DIVISION OBJECTIVES: I. Forecast major receipts and monitor the daily banking activity to maximize investment opportunities. '2. 'Schedule`the,billing and, collection procedures for utility fees and parking fines so that all accounts ' are :current and decrease uncollectible amounts., NEW DIVISION OBJECTIVES: 1. Enhance customer service by utilization of computer programs for current manual activities allowing additional staff time for service areas. Programs would be: a. Computerize refund requests for utility deposits and traffic overpayments. b. Computerize posting receipts which could not post on the day of entry. I - c. Combine the two weekly traffic billings into one weekly billing to decrease total bills by 10% and reduce customer complaints on current billing system. — 2. Work with the Department of Transportation to secure registered names and addresses on vehicles by ` tape. i J r 81 s'tw .t�yY 82 w PERFORMANCE MEASUREMENT: Actual Actual Actual Actual 1sFY87r Projected FY83 FY84 FY85 FY86 fie Cash Register Transactions 50,895 48,521 84,700 57,404 88,922 47,568 87'845 12,962 23'538 48,519 89135 Utility Billings 81,026 -- 195 125 511 1,160 4,500 Billing Corrections Account Changes 5,775 6,052 3,101 9,143 2,806 9,001 2, 9,090 Hearing Letters 8017 , 276 1:276 8,931 1,571 1,551 1,810 38 3 101.6X 6% 1.99% Shutoff Notices % Collected 99.9%152,766 97 8% 98.3% 97.9% 158,252 161,470 Parking Tickets Issued 126,237 93,100 139,277 105,843 116,356 106,942 23,370 109,080 769 567.6% Tickets Paid / of Billings Mailed 54,23% 52,038 76.45% 46116% 6556% % Collected End $17,765,594 $17,900,971 $16,173,581 $20,247,3672% $45,600,08% i61,850,18X ., Investments at Year Average ;Yield ' 10.123% 10:5% $1,807.543 12.05% $2,230.750 9.2X, f1,583.280 ;364.198 $3,100, 800 450 Interest income $1,614,952' 538 Investment Transactions DIVISION ANALYSIS: "register transactions peaked in 1985 but the Surepay program and batch entry have reduced them to collections cash' utility ue to on tapencouldkreduce backlog remain sluggish. Securing andnsactions is addressesWere for billinger purposesufromttheoDOT very time consuming for Treasury, Police Department and. DOT. i on billings. Current manual method .t�yY 82 w CITY OF IOWA CITY FY88 OPERATING BUDGET RECEIPTS AND EXPENDITURES'SUMMARY 11340 TREASURY STRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS 83 -- FY87 BUDGET ---- ---- FY88 BUDGET ---- FY86 ADOPTED REVISED DEPT FINAL ACTUAL BUDGET ESTIMATE REQUEST BUDGET 259,912 274,529 278,775 293,684 293,092 1,910 1,975 1,975 2,336 -2,120 - 13,622 14,391 14,391 15,694 975 2,.970 -. 2,810 6,075 315 276,419 293,865 297,951 317,789- . 308;658 STRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS 83 FY88YOPERATINGCBUDGET 11340NTREASURY PERSONAL SERVICES: TOTAL FTE BUDGET PY87 FY88 $ 3,00 3.00 16,881 "1 .00 2,00 55,558 1.00 1.00 -- 38,896 1.00 1.00 19.926 1.00 1.00 20,842 1.00 1.00 19.945 1.00 1.00 22,178 33,093 275 __ ----- -_ 64_268 11_00 11_00 - 293,092 _ ---- -=393_0__ 84 NONE TRANSFER TO: - TOTAL "------ 0 0 INTRA -CITY CHARGEBACKS: VEHICLE OPERATIONS VEHICLE REPLACEMENT0 REPLACEMENT 0 ADMINISTRATIVE OVERHEAD 0 CBD MAINTENANCE 0 0 TOTAL �- 0 CAPITAL OUTLAY: 1 TASK CHAIR - 315 _____ TOTAL 315 'I s.I a PROGRAM DIVISION STATEMENT •A, DEPARTMENT: FINANCE 1 FUND: GENERAL DIVISION: WORD PROCESSING PROGRAM: POLICY 8 ADMINISTRATION DIVISION PURPOSE: Center is to provide centralized dictation and typing services to City r The function of the Word Processing departments. j DIVISION GOALS: r'City departments in an efficient, accurate and timely manner through the -,typewritten documents foof text editing typewriters — Produce combination of the efforts oftrained word processing specialists and the use j and related word processing equipment. GENERAL DIVISION OBJECTIVES: for centrally dictated work of four or fewer hours, based 1. Maintain an average monthly turnaround time on a 25% sampling. total production returned for correction of typographic errors only (excluding 2. Have no more than 3% of draft documents). 3. Maintain past production levels or exceed them depending on workload. PERFORMANCE MEASUREMENTS: �• Est. Projected ~ FY82 FY83 FY84 FY85 FY86 FY87 FY88 1 Average Turnaround 3.1 3.4 3.5 3.4 3.4 3.2 3.2 (Hours) % of Total Production 2.7 2.6 2.4 2.3 2.3 2.3 Returned for Typo 2.3 Correction Only Average Monthly 2221 2718 2750 2720 2680 2600 2600 Production (Pages) J DIVISION ANALYSIS refinement of procedures to increase efficiency in the Word Emphasis in FY88 will be toward a continued technical knowledge of the word processing equipment increases. Processing Center as 85 EXPENDITURES: PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY TOTAL CITY OF IOWA CITY FY88 OPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY 11360 WORD PROCESSING -- FY87 BUDGET ---- ---- FY88 BUDGET ---- FY86 ADOPTED REVISED DEPT FINAL ACTUAL BUDGET ESTIMATE REQUEST BUDGET 96,025 97,410 102,082 105,551 105,551 2,415 2,700 2,700 2,586 2,586 21,278 23,716 9,549 10,395 10,395 8,232 235 12,402 131114 13,114 127,950 124,061 126,733 131,646 1311646 vvaaasysa aaaavavva va:vvmvva aaamaavvm a amaa NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS 86 PY88YOPE IOWA CITY M EXPEENNDITURESDGET 11360 WORD PROCESSING PERSONAL SERVICES: FTE BUDGET TRANSFER TO: BUDGE- NONE PY87 FY88 $ TOTAL 0 WORDPROCESSING OPERATOR 0 WORD PROCESSING ESSING SUPERVISOR' 3.00 3.00 57,408 OVERTIMEIES. 1.00 1.00 BENEFITS 21 500 X265 j TOTAL ----- ----- -- 19L442 4.00 4.00 105,551 =-====---=-=== INTRA -CITY C VEHICLE OPERATIONSHARGEBACKS: VEHICLE REPLAT WORD PROCESSING - 0 ADMINISTRATIVE OVERHEA0 CBD MAINTENANCE 0 D 0 0 TOTAL 0 87 CAPITAL OUTLAY:, ' LAST PAYMENT ON EQUIPMENT 3 COMPUTER OPERATOR CHAIRS 12,169 TOTAL ------ 945 13,114 i'y"• j PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: FINANCE PROGRAM: POLICY & ADMINISTRATION DIVISION: DATA PROCESSING DIVISION PURPOSE: The purpose of the Data Processing Division is development and maintenance of electronic data processing applications as appropriate and as required by the City. DIVISION GOAL: Provide electronic data processing services and operational analysis of all current and potential applica- tions to data processing users and to City management staff in an efficient and effective manner. GENERAL DIVISION OBJECTIVES: 1. Measure and monitor the system users, application volume, and hard copy output to determine growth trends. 2. Maintain current applications and develop new applications as prioritized from requested changes and management requirements. 3. Develop a disaster recovery plan based on a complete loss of all data stored on the non -removable hard disks. DIVISION ANALYSIS: The upgraded computer system, installed in June, 1986, provides statistical data which previously was not available. This will enable the monitoring of usage, growth trends and program development. Specific performance measurements will be developed during FY87 for future monitoring purposes. I i r I i w 88 EXPENDITURES: PERSONAL S RVICES SERVICES OUUTTID,AYNARGES TOTAL FCITY OOF IOWA CITY RECEIPTS AND EXPENDITUREESE9 11370 DATA PROCESSINGUMMARY FY86-- ACTUAL FY87 ADOPTED BUDGET BUDGET ---- REVISED FY88 DE BUDGET ---- ESTIMATE REQUEST FINAL 50,850 530260 BUDGET 30, 26 138_38_1;. 8r 371 40949 58,371 41,049 56'224 7x615,. 58,224 -- _ --_70,460 '44,250 37'645...-. 16,714 7,645,...,_, - 37,714 ' 226,831 - 173,040 r==asaaaa --149 -_- 149,051 ---- - --- 16_714 "-- 120,198 NOTE: SEE ADMINISTRATIVE RECEIPT SUMMRy FOR DETAILED RECEIPTS EM le LAC 16, ^K% _I 90 TRANSFER TO:.. 0 TOTAL --------- 0 INTRA -CITY CHARGEBACES VEHZCEEPLACEI OPERATIONS 0 WORD PROCESSING ADMINISTRATIVE 0 OVERHEAD CBD MAINTENANCE 0 0 0 TOTAL 0 CAPITAL OUTLAY: LINE PRINTER 2 TERMINALS 15,114 ___ _1,600 TOTAL 16,714 FY88YOPERATINGCBUDGET 11370 EXPENDITURES PERSONAL SERVICES.- ERVICES:FTE FTEBUDGET NONE FY87 FY88 $ SYSTEMS SPECIALIST INFORMATION SPECIALIST BENEFITS 1.00 1.00 21,300 _ 1.00 1.00 25,022 TOTAL _____ _____ 11_902 =2.00 =2.00 58,224 aoa seaw+ossa 90 TRANSFER TO:.. 0 TOTAL --------- 0 INTRA -CITY CHARGEBACES VEHZCEEPLACEI OPERATIONS 0 WORD PROCESSING ADMINISTRATIVE 0 OVERHEAD CBD MAINTENANCE 0 0 0 TOTAL 0 CAPITAL OUTLAY: LINE PRINTER 2 TERMINALS 15,114 ___ _1,600 TOTAL 16,714 FY88 OPERATINGCBUDGET ECEIPTS AND EXPENDITURES SUMMARY 11400 RISK MANAGEMENT TRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS 91 w� 7JGY -- FY87 ADOPTED BUDGET ---- REVISED ---EPTY88 BUDGET ---- ACTUAL ACTUAL BUDGET ESTIMATE REQUEST FINAL BUDGET 709,491 0 ,.117,226 573;300 --709,491 -_882,430 ------------------ 129,000 ...-- 709,491 882 438 661,424 661-424 _ ,_ - 831,300 831,300 "573,30- 573 300 TRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS 91 w� 7JGY k' •�a °i FUND; GENERAL PROGRAM DIVISION STATEMENT PROGRAM: POLICY 8 ADMINISTRATION DIVISION PURPOSE; DEPARTMENT: PARKS g RECREATION The function op DIVISION: GOVERNMENT repair the Government BUILDINGS P it services for the Civic Buildings Division offices, and the Plannin Center is to g Department (except the Fire cleaning. general and DIVISION offices, Department), Commerce maintenance GOAL: - Center, and p routine Provide maintenance ublic Works services in a cost11 - GENERAL DIVISION OBJECTIVES; efficient manner for all assigned City government buildings I• Take action on time, government building 2• Continue Utilizing service requests or co excellent, goodtilizin9 the monthly evaluation '"Plaints within one 3, Record I fair and tion form week at least 90% corrective evaluate Poor, on which the of the measures areunecessarly all complaints supervisor ranks 4• Provide trainin necessary, about the condition specific � 9 opportunities areas as NEW DIVISION OBJECTIVES: for employees when °! buildings to considered a determine where I• Initiate appropriate and affordable, identify a semi-annual Y problem areas by j�j to allow each department 2• Provide comparative data u 1� 1987, the Opportunity PERFORMANCE in future years ut1)izin Y to rate cleaning RMANCE MEASUREMENTS: g this survey performance and as the tool in obtaining this data, Z: Attempt to reduce atleast4Y at least 20% for the to achieve Will be provided is future Program Year, gram Divisionor Good" ratio Statements), g °° survey to be. initiated V (tables or charts Iw I i, 92 _.T CITY OF IOWA CITY - FY88 OPERATING BUDGET RECE11500 GOVEXRNMENTTBUILDSUMMARY NNGGS EXPENDITURES: - ---- FY87 BUDGET ---- ---- FY88 DEPT BUDGET ---- FINAL „e -- FY86 ADOPTED REVISED ACTUAL BUDGET ESTIMATE REQUEST BUDGET ' PERSONAL SERVICES 40,809 43,407 44,127 6 597 9,040 46,505 9,220 46 830 , 117,3500 ,,. ' COMMODITIES SERVICES AND CHARGES 4,040 1053420 _114,023 120,456 00 4,2600 117,348 1,4000 CAPITAL OUTLAY 0 _; TRANSFERS OUT ------- -------`- --------- 152,74Q.:_ 166,470 177,883 --------- --------- TOTAL saassasaa �asaassam'assas---- --174,473--172,685 ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS NOTE: SEE u� 93 J �I CITY OF IOWA CITY FY88 OPERATING BUDGET - 11500 GOT EXPENDITURES ENUILDINGS PERSONAL SERVICES: TRANSFER TO: FTE BUDGET NONE FY87 FY88 $ TOTAL -------- M•W•I-RECREATION 6 GVM'F BLDGS 2.00 2.00 34 757 TEMPORARIES BENEFITS 1,890 ----------- 9_858 TOTAL 2.00 2.00 ___46,505 INTRA -CITY CHARGEBACKS: VEHICLE OPERATIONS RLAEMENT 50 WORD PROCESSING 0 ADMINISTRATIVE OVERHEAD 0 CBD MAINTENANCE 0 �. .. .. TOTAL 50 CAPITAL OUTLAX:---_-_-_ _- NONE 0 TOTAL -----0 I +' ri (i i 'V 94 f rj LAS J95 '` PROGRAM DIVISION STATEMENT 1 ^ FUND: GENERAL DEPARTMENT: CITY MANAGER PROGRAM: POLICY 8 ADMINISTRATION DIVISION: CIVIL RIGHTS DIVISION PURPOSE: Process and investigate complaints of discrimination; provide staff support for the Iowa City Human Rights Commission, monitor the City's Contract Compliance Program and Women and Minority Business Enterprise Program. DIVISION GOAL: Facilitate timely disposition of all citizens' discrimination complaints and ensure that all citizens are — aware of their civil rights and the community resources available to assist them in exercising those rights. GENERAL DIVISION OBJECTIVES: 1. Investigate formal complaints and submit case summaries to the Legal Department within 120 days. 2. Resolve informal complaints independently or in conjunction with the Commissioners within 30 days. 3. Attend all Commission meetings and provide staff support for the Commission. _ 4. Monitor the City's contract compliance program. 5. Network and communicate with other local Commissions as well as the State Commission in an effort to increase the effectiveness of the local Commission. 6. Write and distribute four newsletters. 7. Monitor the City's Women and Minority Business Enterprise Program with an objective of 3% parti- cipation. B. Coordinate at least one Commissioners' training session. 9. Continue to participate within the Association of Iowa Human Rights Agencies. _ 10. Complete the investigation and disposition of all housing complaints within 90 days. 11. Reach greater numbers of residents through our speakers bureau for the purpose of apprising these residents of their rights and responsibilities. 12. Produce 10 cable TV shows during the fiscal year. NEW DIVISION OBJECTIVES: Contact various community civil rights activists, invite them to Comission meetings to discuss their particular involvement with civil rights. i f rj LAS J95 PERFORMANCE MEASUREMENTS: FY82 1. Routine responses to citizen inquiries 13.41 per month 2. Formal complaints YTD 14 cases opened FY85 17 — cases',closed average time to legal (months) (months) 10.88 — — average time to 3. Complaints resolved closure informally 18 3 average time to City resolution(fromiM%working MBEys) purchasing . q, ercent of total,. rmmliance - Affirmative Action NA' 96 _-7 YTD FY83 FY84 FY85 FY86 FY87 13.6 23.8 18.8 16.4 13.25 11 23 24 21 21 21 9 16 18 2.84 5.62 3.89 3.78 12.22 15.93 12.4 11.19 9.14 0 18 8 8 1 2 1 - 3 0.725% 1 0.005X 0.0020% 0.06% 0.07% 6 12 15 8 2 96 _-7 7 0 NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS 97 .4l`y iA so FY88YOPERATINGCBUDGET RECEIPTS AND EXPENDITURES SUMMARY 11600 CIVIL RIGHTS EXPENDITURES: - FY86 - -- FY87 BUDGETD BUDGET ---- REVISED ---- FY88 DEPT BUDGET ---- . ACTUAL - ESTIMATE REQUEST FINAL BUDGET PERSONAL SERVICES COMMODITIES 28 776 ' 28'523 31,523 32,482 32,775 . SERVICES AND CHARGES CAPITAL OUTLAY 2-990 r 0 3,850 3,854 3,406 482 3,406 --- 0 0 .. TOTAL 31,990 ---__---- vvvavavaa-vwa3=pva --35,679--36,663 � nvvmy'679 36,663 0 ------6-- 36,663 7 0 NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS 97 .4l`y iA so FY88YOPERATINGCBUDGET 11600PCIVIL RIGHTS PERSONAL SERVICES: TRANSFER TO: FTE BUDGET NONE 0 FY87 FY88TOTAL--------- $ 0 CIVIL RIGHTS SPECIALIST BENEFITS 1.00 1.00 25,667 7_108 TOTAL '-- 1.00 asa1.00 a - 32,775 - aaa=a aa aee=oa== 9.7 INTRA -CITY CHARGEBACKS: VEHICLE REPLLAACEMMEENT 100 WORD PROCESSING 0 ADMINISTRATIVE OVERHEAD CBD MAINTENANCE 0 0 0 TOTAL 100 CAPITAL OUTLAY: NONE 0 TOTAL --------- M9% PROGRAM DIVISION STATEMENT A, FUND: GENERAL DEPARTMENT: CITY MANAGER PROGRAM: POLICY 8 ADMINISTRATION DIVISION: HUMAN RIGHTS COMMISSION COMMISSION PURPOSE: Enforce the City's Human Rights ordinance in an effective and responsible manner and inform and .educate the community regarding non-discrimination and City prohibitions against illegal discrimination, I COMMISSION GOAL, Become more extensively utilized as a resource by residents seeking an investigation into 'their allegations of discrimination, and by those segments of the community who need to be informed on how to abide by the City's non-discrimination ordinance. GENERAL COMMISSION OBJECTIVES: I. Continue to solicit speaking engagement requests as an ongoing activity, 2. Attend one civil rights workshop, which may include attending an in-house training N _3. Conclude work on discrimination complaints within eight weeks from the receipt of theinvestigative report. 4. Review the City's non-discrimination ordinance and recommend revisions, if necessary, 5. Review the City's affirmative action reports and make recommendations regarding program implementation. NEN COMMISSION OBJECTIVES: J 1, Study the public relations campaign strategy prepared and submitted by University of Iowa Communication students. � I t 99 pi A1i 10 100 _-7 FCITY OF IOWA CITY RECEIPTS AND AND 11900 EXPENDITURES SUMMARY EXPENDITURES: ADMINISTRATION FY86 --- FY87 ACTUAL ADOPTED BU BUDGET ---- REVISED FY88 BUDGET ---- SERVICES AND C CGE APITAL ESTIMATE DEPT REQUEST FINAL OUTLAYS TRANSFERS OUT 0 0 BUDGET CONTINGENCY 0 876.2320 802,201 0 125,880 202,994 TOTAL --976 --- --------2 32 817,5240 --1991 1201 746 957 1,007,697 axal4i2802 201 mmsiiaeaa _ -0222 100,000 999421844 1,345,691 .. .. !.,x45,691 NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS 100 _-7 ■ CITY OF IOWA CITY FY88 OPERATING BUDGET EXPENDITURES 11900 NON -OPERATIONAL ADMINISTRATION PERSONAL SERVICES: TRANSFER TO: FTE BUDGET JCCOG - IOWA CITY'S PORTION 71,064 --- ------ TRANSIT SUBSIDY 320;000 TRANSIT LEVY 513 520 FY87 FY88 $ AIRPORT SUBSIDY 103;113 TOTAL 1,007,697 ----- ----- --------- TOTAL .00 .00 0 INTRA -CITY CHARGEBACKS: 101 VEHICLE OPERATIONS 0 VEHICLE REPLACEMENT 0 WORD PROCESSING 0 ADMINISTRATIVE OVERHEAD 0 CBD MAINTENANCE 0 TOTAL 0 CAPITAL OUTLAY: COMPUTER CONTINGENCY FUNDS 35,000 TOTAL 35,000 HOME & COMMUNITY ENVIRONMENT Planning & Program Development Engineering Public Works Administration Z C.B.D. Maintenance Energy Conservation Traffic Engineering Street System o Maintenance w Forestry o Cemetery PROGRAM DIVISION STATEMENT FUND: INTERGOVERNMENTAL DEPARTMENT: PLANNING 8 PROGRAM DEVELOPMENT PROGRAM: HOME 8 COMMUNITY ENVIRONMENT DIVISION: ADMINISTRATION DIVISION PURPOSE: Provide administrative direction and support to the various divisions of this department and coordinate the efforts of this department in providing staff support to other departments and agencies responsible for direct public services. DIVISION GOAL: Provide an effective and efficient level of management in the support and completion of the departmental divisions' objectives and ensure a high level of staff support to other departments and agencies in the provision of public services. _. GENERAL DIVISION OBJECTIVES: 1. Provide an appropriate allocation of staff resources to enable each division to meet its divisional objectives. 2. Ensure the timely completion of the divisions' objectives and individuals' work assignments. .. 3. Provide graphics support :to .all City ,departments in need of graphic illustrations for reports, brochures and for other printed, matter. 4. Provide support to all departments in need of acquiring land for City projects or of disposing excess city land. PERFORMANCE MEASUREMENTS: _ 1. Weekly meetings with division heads will be held to identify staffing problems. The assignment or coordination of; staff activities will be made on a weekly basis as problems are identified. 2. Long-term projects will be monitored quarterly and short-term projects will be monitored as frequently as is necessary to ensure that projects and work assignments are completed on schedule. 3. Overall performance will be measured by the performance of individual divisions. 4. Departments will be monitored periodically to determine the adequacy of support for graphics and land �. acquisition and deposition. 1 7 DIVISION ANALYSIS: None. 102 3'aZ ' -rt IOWA CITY 3'aZ CITY OF IOWA CITY FY88 OPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY 12110 P.P.D. ADMINISTRATION n EXPENDITURES: -- FY87 BUDGET ---- ---- FY88 BUDGET ---- FY86 ACTUAL ADOPTED REVISED BUDGET ESTIMATE DEPT REQUEST FINAL BUDGET PERSONAL SERVICES 78,037 80,524 94,391 2,435 98,541 .2,951 98,541 2,446 COMMODITIES SERVICES AND CHARGES 1,370 4,531 1,578 5,876 51876 6,754 6,651 " CAPITAL OUTLAY 41578 908 ------220 ...220 - TOTAL 88,516 -235 88,213 103,610 108,466 107,858 1 amaamamaa maaaa:aaa aeaaasaam aaaasaaaa sasmaara RECEIPTS: FY87 FY88 FY86 REVISED FINAL ACTUAL ESTIMATE BUDGET .. - PROPERTY TAX 88,516 103',610 107,858 TOTAL -- 88,516 103,610 107,858 � •... msaaaaaaa aaavaeaam evvaaaaa:' .. s� of 1 n , i i 103 I� * GRAPHICSLTE 15HNICIAN **ADMIN. SEC..— PPD *** P.P.D. DIRECTOR TEMPORARIES' BENEFITS TOTAL FY88YOPERATINGCBUDGET XPEND12110 P.P.D. ADMINISTRATION PERSONAL SERVICES: F TRANSFER TO: TE - BUDGET NONE --- -- 0 FY87 FY88 $ TOTAL 0 PPD r60 .60 11,802 1.00 1.00 22,901 .55 .55 12,104 .60, .60 26,270. 653 __ 19,311, 2.75 2 75 98,541 INTRA—CITY CHARGEBACRS: ===== ===== VEHICLE VEHICLE REPLACEMENT 50 WORD PROCESSING 0 0 ADMINISTRATIVE OVERHEAD 0 CBD MAINTENANCE 0 TOTAL 50 CAPITAL OUTLAY: DRAFTING STOOL 220 TOTAL -------220 . ---------------------------------------------------------------------------------- * Technical Assistant:. 60%.of FTE is shown here; remainder funded in JCCOG Administration and JCCOG Rural Planning. ** Admin. Sec. - PPD: 55% of FTE is shown here; remainder is funded in JCCOG Adminis- tration and CDBG Metro Entitlement. *** PPD Director: 60% of FTE is shown here; remainder is funded in JCCOG Adminis- tration and CDBG Metro Entitlement. 104 PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: PLANNING & PROGRAM DEVELOPMENT PROGRAM: HOME & COMMUNITY ENVIRONMENT DIVISION: URBAN PLANNING DIVISION PURPOSE: The purpose of the Urban Planning Division is to plan for the development and redevelopment of Iowa City consistent with existing policies and with the Comprehensive Plan. DIVISION GOAL: Assist the City Council and boards and commissions in decisions regarding development and development policies in an effective and timely manner; evaluate development proposals in existing and newly developing areas of the City within the context of the plans and policies adopted by the Council; assist the,City. Council, City Administration, and appropriate local organizations in the area of economic development' for Iowa City; and provide information and assistance to the public on land -use planning and development issues courteously and expeditiously. GENERAL DIVISION OBJECTIVES: I. Provide continued staff support to the Planning and Zoning Commission, the Board of Adjustment, the Riverfront Commission, the Design Review Committee, the City Council and any other boards or commis- sions assigned to the division. 2. Interpret, apply and recommend amendments to the Comprehensive Plan and the Zoning Ordinance and other related plans, policies and ordinances. 3. Review, analyze and prepare recommendations on all applications submitted making a determination whether development proposals complement or conflict with the Comprehensive Plan and other plans and policies. 4. Develop plans and policies for specific geographic areas and planning and/or development issues. 5. Respond tocitizen questions concerning Zoning Ordinance and subdivision development, downtown revi- talization, Riverfront activities, and other City programs. 6. Complete disposition of urban renewal parcel and assist in program closeout. 7. Facilitate the development or redevelopment of downtown properties. 8. Monitor development activities including: (a) advise developers of the impact development may have upon the Comprehensive Plan, and (b) maintain a current data base with which to amend the Comprehensive Plan to reflect changes in trends and conditions. 9; Implement the environmental policies and recommendations of the City Council. 10. Assist in the implementation of an economic development program. 105 _I NEW DIVISION OBJECTIVES: �w 1. Complete adoption of the 1988 Comprehensive Plan Update. •` 2., ,Begin study of development costs in Iowa City. 3. Research and develop local assistance and incentive programs for economic development. 4. Continue implementation of environmental policies. PERFORMANCE MEASUREMENTS: YTD FY80 FY81 FY82 FY83 FY84 FY85 FY86 FY87 A. Subdivisions: (1) Preliminary plat 11 10 12 8 12 7 10 1 (2) Final plats 10 8 14 9 15 6 12 1 B. Large Scale Residential Developments: (1) Preliminary plans 3 4 4 4 3 3 1 0 (2) Final plans 6 4 5 6 2 2 1 0 C. Large Scale Non -Residential Developments: (1) Preliminary plans 1 2 5 3 3 9 8 4 (2) Final plans 2 2 6 3 4 8 8 1 0. Planned Area Developments: (1) Preliminary plans - 3 3 4 2 1 1 1 (2) Final plans 3 1 4 5 5 0 1 1 E. Street Vacations 8 1 3 5 2 6 2 1 F. Annexation - 1 2 2 - 2 4 0 G. Amendments to Code: (1) Zoning 9 94 5 _ 0 0 O (2) Subdivision I - - (3) Comprehensive Plan - - - I - 0 0 1 H. Rezonings 1 5 9 35 10 16 12 4 I. Special Reports 2 2 10 - 3 - 1 3 J. Variances 5 11 29 46 19 7 8 2 K. Special Use Permit 2 - - 1 L. Special exceptions 1 - 2 1 12 30 24 13 M. Interpretations 2 2 1 2 2 19 1 0 N. Land Acquisition 6 Disposition: (1) Downtown revitali- zation parcels 5 1 1 0 0 0 (2) Other parcels - 5 6 2 4 2 1 0. Building Permits - 8 74 56 49 20 The level of activity for the present and future fiscal years cannot be projected; however, it is assumed► to continue near the present level.; =t� 106 DIVISION ANALYSIS: +T. Effort this fiscal year will be to maintain the level of service currently provided. Immediate planning activities such as applications processed for the Planning and Zoning Commission and the Board of Adjust - went, priority referrals from the Council and Administration, and response to public inquiries must necessarily be given priority. 107 f DIVISION ANALYSIS: +T. Effort this fiscal year will be to maintain the level of service currently provided. Immediate planning activities such as applications processed for the Planning and Zoning Commission and the Board of Adjust - went, priority referrals from the Council and Administration, and response to public inquiries must necessarily be given priority. 107 EXPENDITURES: M FYBSYOpERATINGCBODGETA 12120 URBAN PEXPENDITURES SUMMARy CANNING 6 DEVELOPMENT - FY87 BUDGET_ BUDGET ---_ REVISED -. ACTUAL PERSONAL SERVICES SERuICESIES 139,590 _ CAPITAL OUT&CMAR GES 33;587 i :::TOTAL _ _420 1aa75sa,389ssama �. i 144,115 1,988 RECEIPTS: 121,992 X220 '- FYB6 ,048 29765___211165 ACTUAL PROPCHARGESYFORXSERVICES' I BUILDING 157'902 6 DEVELOPMENT F 16,625 TOTAL ___ 175,3-9 - FY87 BUDGET_ BUDGET ---_ REVISED _ DEP BUDGES ---_ ESTIMATE REQUEST FINAL BUDGET 159,778 21,268 144,115 1,988 122,992 121,992 X220 '- 21,268 220 ,048 29765___211165 1,679 saasaaaaa ...... - aaev7z5ia __ aaa+aimv� 145,537 REVISD ESTIMAETE 148,695 _ 18,000 --167,591 ]08 FY88 FINAL BUDGET 126,641 896 18,000 145,537 4� `. ' PY88YOPERATINGCBUDGET 12120 URBANEpPENDITURES LANNING 6 DEVELOPMENT — PERSONAL SERVICES: , FTEBUDGET NONE TRANSFER TO: - *ASSOCIATE FY87 FY88$ TOTAL 0 -""--- PLANNER SENIOR PLANNER 2.50 2.50 � BENEFITS - '. 1.00 1.00 66,661 31,429 i TOTAL _ � 23,902 3.50 3.50_ 21 992 - INTRA -CITY CHARGEBACKS: VEHICLE OPERATIONS WORDC ROCESSINGG 250 0 ADMINISTRATIVE OVERHEAD CBD MAINTENANCE 0 0 " 0 TOTAL �— ;'' - 250 _. CAPITAL OUTLAY: TASK CHAIR-ASSOC PLANNERLANNER �. 500 .. TOTAL --_---765 '----------------- * Associate Planner: --"------""-'----------------- _ Three Planners funded but here; remainder funded only 50% of one FTE Planner is in _ tY CON Metro Entitlement. shown i r i 109 M PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: PLANNING & PROGRAM DEVELOPMENT PROGRAM: HOME & COMMUNITY ENVIRONMENT DIVISION: RIVERFRONT COMMISSION DIVISION PURPOSE: Advise the City Council on all matters directly or indirectly affecting the Iowa River and land adjacent to it. DIVISION GOAL: Protect ,and;:preserve the Iowa. River as. a natural drainageway and -source of water, through the proper I and•,floodplain„ and provide for public access to and enjoyment.of the maintenance of the river channel river and adjacent land. Ji DIVISION OBJECTIVES: 1. Preserve, enhance and increase open spaces and green areas along both banks of. the river. 2. Encourage ,public: and private cooperation., in. the maintenance and use of the Iowa River and adjacent ~' „•..land ' 3. Further public awareness of the assets of the Iowa River and its environs. u 4. Actively pursue local control of,activities on the Iowa River within .the municipal boundaries... PERFORMANCE MEASUREMENTS: ^, 1. Extent of green space preserved and/or trail constructed. 2.;: Degree.of public/private maintenance of the river corridor achieved. 3. Contacts made with the public through the media and informational meetings. ,oIVISION.ANALYSIS r,-,- The continually encourages r cooperation public ventities iorder ipi pisbctivesidenified.Tgreaestobsacle to chieving heobjectivesofthe Comnisson s scarcity of funds. 110 I� 41 PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: PLANNING & PROGRAM DEVELOPMENT PROGRAM: NOME & COMMUNITY ENVIRONMENT DIVISION: DESIGN REVIEW COMMITTEE DIVISION PURPOSE: The Design Review Committee reviews and makes recommendations to the City Council regarding public and private construction in and adjacent to the Central Business District of Iowa City. This includes the review of (1) redevelopment which occurs on Urban Renewal parcels; (2) private projects requesting public assistance, as enabled by the individual programs; and (3) public improvements to be constructed. DIVISION GOAL: Encourage and promote the acceptability, attractiveness, cohesiveness, and general design compatibility of new construction and rehabilitation of both public and private development within and adjacent to the Central Business District of Iowa City, and enhance the overall quality of design within the downtown area by working cooperatively with developers throughout project planning. GENERAL DIVISION OBJECTIVES: 1. Review 2. .'Review the plansmfor allepubliclans for all improvementsUtoabeRenewal constructedvwithinnandaadjacent'to the CBD. 3. Review the plans for all private projects utilizing public assistance, as enabled by the specific programs. 4. Review the plans for private development in the Central Business District, when requested. S. Review plans for construction in City Plaza. NEW DIVISION OBJECTIVES: 1. Finalize recommendations to Council on an on-going mechanism for design review of facade renovations and new construction. 2. Prepare a booklet illustrating good sign design concepts. 3. Assist in developing a Policy and plan for review and replacement of landscaping materials in City Plaza. 4„ Explore'methods`for'increasing public awareness of the benefits of good design. PERFORMANCE MEASUREMENTS: 1. Review of all Urban Renewal redevelopment plans within the time limits established in the contract schedule. { rals thin 3. Review of all of all pubiictimprovementsiwithin hthe itime me ilimits mits pestablished in the project schedule. 4. Review of all City Plaza construction within the ordinance time limits. 5. Completion Of a sign design booklet. III r•1 PROGRAM DIVISION STATEMENT "1 FUND: GENERAL DEPARTMENT: PLANNING & PROGRAM DEVELOPMENT PROGRAM: NO 8 COMMUNITY DEVELOPMENT DIVISION: PLANNING & ZONING COMMISSION DIVISION PURPOSE: Advise the City Council on all matters pertaining to the physical development of the community and conduct IF a review of the Comprehensive Plan every three to five years. DIVISION GOAL: Recommend to the City Council appropriate action on matters pertaining to the Comprehensive Plan, implemen- tation of ordinances, and other related plans and programs. DIVISION OBJECTIVES: 1. Review and recommend to the City Council the acceptability of applications submitted for rezoning, subdivision or site development plan. approval. 2. Maintain and keep current a comprehensive plan and ordinances implementing the plan. ::.3. .Make.reconmendations regarding the implementation of the zoning ordinance. 4. Coordinate and cooperate where applicable with other City commissions and boards. PERFORMANCE MEASUREMENTS: 1. Review within 45 days of their filing date, applications submitted for rezoning, subdivision and site development approval plan or as otherwise prescribed by state and local ordinance. DIVISION ANALYSIS: I The Iowa City Planning and Zoning Commission has the authority conferred by Chapter 414 of the Code of Iowa and Chapter 27 the of Iowa City Code of Ordinances. The Commission's ability to carry out these goals and objectives .is directly dependent upon the staff's ability to provide technical assistance to the Commission in: the performance of its activities. 112 0 PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: PLANNING & PROGRAM DEVELOPMENT PROGRAM: HOME & COMMUNITY ENVIRONMENT DIVISION: HISTORIC PRESERVATION COMMISSION DIVISION PURPOSE: Implement the Historic -Preservation sections of the Iowa City Code. DIVISION GOAL: Establish local historic preservation districts and increase residents' awareness and sensitivity to the historically significant features of the community. GENERAL DIVISION OBJECTIVES: 1. Work with residents to create local historic districts. 2. Establish an ongoing. historic preservation education program. 3. Continue an annual Historic Preservation Awards Program. 4. Participate in national Historic Preservation Week by sponsoring activities and displays which promote local historic preservation. 5. Interface with Housing and Inspection Services in issuing Certificates of Appropriateness and Certifi- cates of No Material Effect. PERFORMANCE MEASUREMENTS: Complete review of applications for Certificates of Appropriateness within the time period specified within the City Code. DIVISION ANALYSIS: The Commission meets monthly 'to review studies, meet with residents, and administer the provisions of the City Code relating to historic preservation. The availability of funds to establish and carry out an educational program would assist the Commission in encouraging residents to undertake sensitive rehabilita- tion projects. 113 I i PERFORMANCE MEASUREMENT: 1. Completion of capital improvement projects listed in new Division objectives. 2." Review of an estimated fifteen (15) subdivision submittals. 7 3."Approximately 2000 hours per year spent providing engineering consultation to other divisions and ` departments. fl �1 PROGRAM DIVISION STATEMENT 'J FUND: GENERAL DEPARTMENT: PUBLIC WORKS PROGRAM: HOME & COMMUNITY ENVIRONMENT DIVISION: ENGINEERING DIVISION PURPOSE: The Engineering Division directs and performs engineering work in connection with theplanning, design, construction and inspection of all municipal public works improvements; reviews plans submitted by subdividers and contractors; provides assistance to other City departments on engineering related matters; makes technical recommendations to other divisions within the Public Works Department; maintains Public Works construction records; and performs contract administration for various consultant services. DIVISION GOAL: Provide technical assistance, design capability, inspection services, and maintain accurate records of i Public Works construction, and provide Engineering consultation to the City administration. J GENERAL DIVISION OBJECTIVES: r 1. Review of preliminary and final plats and construction plans for subdivisions in a timely manner. 2. Inspection of public improvements, sanitary sewer and storm sewer and paving for subdivisions. 3. Support other divisions and departments on engineering related matters. 4. Field sidewalk complaints and follow-up to ensure repairs are made or new sidewalks are installed where required. NEW DIVISION OBJECTIVES: The new division objectives will be based on decisions by City Council regarding the Capital Improvement Program. I i PERFORMANCE MEASUREMENT: 1. Completion of capital improvement projects listed in new Division objectives. 2." Review of an estimated fifteen (15) subdivision submittals. 7 3."Approximately 2000 hours per year spent providing engineering consultation to other divisions and ` departments. fl �1 114 'J and inspect the ition Division, other Depart- CITY OF IOWA CITY FY88 OPERATING BUDGET M� A, RECEIPTS AND EXPENDITURES SUMMARY 12200 ENGINEERING • EXPENDITURES: E? ADOPTED BUDGET EISED DEPY88 BUDGET INAL . - ACTUAL BUDGET ESTIMATE REQUEST BUDGET ' ... PERSONAL SERVICES COMMODITIES 205,506 336,935 4,358 4,715 338,454 4,715 356,624 356,624 SERVICES AND CHARGES CAPITAL OUTLAY 201512 21,629 21,629 4,915 23,624 4 365 25;067 2_556 1,200 4_200 1 440 1 440 i, TOTAL 232,932 364,479 aaaaas.. saris... 368,998 __ _r _ 386,603 _, _ 387,496 .. ..vaa aaaoccaa _acacccaa RECEIPTS: - - - .J. FY86 REVISED FINAL - ACTUAL ESTIMATE BUDGET -� PROPERTY TAX LICENSES i•PERMITS 231,859 367,898 862 1;000 X100 386,896 500 CHARGES FOR SERVICES 211 100 j � TOTAL 232,932 368,998 387,496 ... ... aaaaaacaa cccacaaaa acacacaca J I � l ow ti j 116 TOTAL CITY OF IOWA CITY FY88 OPERATING BUDGET EXPENDITURES 12200 ENGINEERING PERSONAL SERVICES: TRANSFER TO: FTE BUDGET - NONE 0 --- ------ --------- TOTAL 0 FY87 FY88 $ 1.00 1.00 21,206 H. — OFFIC 1.00 1.00 26,083 NGINEERING 1.00 1.00 26,083 TOR II 1.00 1.00 22,459 SPECTOR 1.00 1.00 26,936 H. — SURVE 1.00 1.00 26,936 2.00 2.00 51,778 INTRA—CITY CHARGEBACKS: 1.00 1.00 34,715 1.00 1.00 40,768 VEHICLE OPERATIONS 5,649 5,000 VEHICLE REPLACEMENT 4,195 5,000 WORD PROCESSING 0 69_660 ADMINISTRATIVE OVERHEAD 0 ---- --- CBD MAINTENANCE 0 10.00 10.00 356,624 TOTAL 9,844 117 CAPITAL OUTLAY: SIDEWALK/DRIVEWAY REPAIRS 1,200 EXECUTIVE CHAIR 240 TOTAL 1,440 PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: PUBLIC WORKS PROGRAM: HOME 8 COMMUNITY ENVIRONMENT DIVISION: ADMINISTRATION DIVISION PURPOSE: Public Works Administration provides administrative direction and leadership to the department, and coordinates the various programs and activities of the department with one another and with other City departments, as well as providing technical assistance to the City Council,_ City Manager and other governmental entities. I, DIVISION GOAL: Provide an effective level of administration of all departmental programs and activities by maximizing departmental accomplishments and impact upon the physical, economic and social development of the commu- nity. J GENERAL DIVISION OBJECTIVES: 1. Ensure effective supervisory and administrative performance by all division heads. 2. Undertake approved projects in a timely manner. 3. Respond to new program requests, assignments, and requests for information in a timely, professional manner. NEW DIVISION OBJECTIVES: 1. Begin construction of the waste water facility improvements. 2. Undertake the renovation of the Benton Street bridge spanning the Iowa River. _J 3. Complete the paving of Scott Blvd. from Court Street to Rochester Avenue. PERFORMANCE MEASUREMENTS: 1. Performance of administrative function is measured to a significant degree in the performance of the divisions within the department. 2. Adoption of policies and programs consistent with the recommendations of the Comprehensive Plan, and — the City Council's Goals and Objectives. 3. Completion of all assigned projects and schedules prescribed by the City Manager. DIVISION ANALYSIS: None. ,. 118 ✓�,(� I C� CITY OF IOWA CITY FY88 OPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY 12300 PUBLIC WORKS ADMINISTRATION EXPENDITURES: -- FY87 FY86 ADOPTED BUDGET ---- REVISED ---- FY88 DEPT BUDGET ---- FINAL ACTUAL BUDGET ESTIMATE REQUEST BUDGET PERSONAL SERVICES 73,372 78,892 80,259 84,540 84,540 COMMODITIES SOUTL 699 AND CHARGES CAPITAL 2,504 ,780 OUTLAY ----3-349 -- 4;579 O _---3 TOTAL 80,807 82,739 ----3-340 84,106 ----3=910 89,156 89,021 asassavav .arias... vavvavavv oaaaavav= aaaaavova y RECEIPTS:88 _. FY86 REVISED FINAL ACTUAL ESTIMATE BUDGET PROPERTY TAX CHARGES FOR SERVICES 32,943 32,355 32,665 0 0 2,535 ADMIN EXPENSE CHARGEBACK 47,861 51,751 -MISCELLANEOUS 53,821 --------3 ..... TOTAL ---0 80,807 84,106 ---0 89,021 '' ===aarara =___ eavv aveoacarr '' V 119 120 TOTAL 100 CAPITAL OUTLAY: NONE 0 TOTAL ------- 0 A� V F-1 910 CITY OF IOWA CITY FY88 OPERATING BUDGET EXPENDITURES _ 12300 PUBLIC WORKS ADMINISTRATION ' PERSONAL SERVICES: TRANSFER TO: -. FTE BUDGET --$--- NONE 0 . TOTAL FY87 FY88. _------=0 ADMIN. SEC.- PUBLIC WORKS 1.00 1.00 21,445 PUBLIC WORKS DIRECTOR 1.00 1.00 46,509 TBENEFITSEMPORARIES 15_986 .: TOTAL _ 2.00 2_ 00 _-_84,540 INTRA -CITY CHARGEBACKS: VEHICLE OPERATIONS 100 j VEHICLE REPLACEMENT WORD PROCESSING - 0 ADMINISTRATIVE OVERHEAD 0 0 CBD MAINTENANCE. 0 120 TOTAL 100 CAPITAL OUTLAY: NONE 0 TOTAL ------- 0 A� V F-1 910 z yrs FUND; GENERAL PROGRAM DIVISION STATEMENT PROGRAM: NOME 8 COMMUNITY ENVIRONMENT DEPARTMENT: PARKS R RECREATION DIVISION PURPOSE: DIVISION: CBD MAINTENANCE Provide maintenance and horticultural services, ensuringvigorous plantings and litter and snow maintenance the assigned downtown areas , including the City Plaza Street, Chauncey Swan Plaza, Burlington Street, Capitol Street, Dubuque Street, fLinnnStreet,aand f Market Street parking lot. . Washington Street, Iowa Avenue, Clinton DIVISION GOAL: iProvide grounds maintenance services which utilize cost effectiverocedures and areas included in the Central Business District. enhance the beauty of the P I GENERAL DIVISION OBJECTIVES: I. Survey each adjacent business semi-annually to determine whether or not they are satisfied with maintenathe nce, and obtain ideas for improvement of services. 3.' Provideesnow removal within °the City nPlazalitter as from the City Plaza on a daily basis. the clear a minimum of seven feet adjacent to Plaza businesses; clear a minimum of two crosswalks per the following guidelines: clear all fire lanes; j one-half block. NEW DIVISION OBJECTIVES: per I., Replace all dead and severely damaged trees and shrubs in biennial tree/shrub replacement program, the CBD b 2. Initiate an annual surface repair program to repair/replace broken bricks hesu kenend fareas' etc initiate a i 3. Improve upon the efficiency and effectiveness of litter removal b g unit and a smaller leaf/litter vacuum, rather than c' y purchasin a riding sweeper/vacuum i performing numerous tasks by hand. i V I� 121 i PERFORMANCE MEASUREMENTS: 1, SURVEY OF BUSINESSES Rating FY84 FY85Est. Proj, FY86 FY87 FY88 Excellent NA NA 63% 65% 65% Good NA NA 33% 32% 33% Fair I NA NA 4% 3% 2% Poor NA,_ . NA 0% 2. OX 0X Trees/shrubs replaced; No. of -Plants NA NA Dollar Value NA 8 30 345 3, No, of hours spent on NA NA $2,050 $11,825 daily cleanup in City Plaza: NA NA 1,600 ' 1,600 DIVISION ANALYSIS: 1,340 Business Surveys: In the past,'these Surveys utilized as such, in place of the Director's inspection ratings.' y were not used as a performance measurement. They will now be not initiated until FY86, Prior to that tThe "Excellent -Good -Fair -Poor' system was (Yes or No). ime, the surveys simply asked whether or not they were satisfied The tree/shrub replacement program is entirely dependent upon budget allocations. The reduction in hours spent on daily plaza cleanup in FY88 can be accomplished only if proper equipment is Purchased. If this is done, more time can be spent on other maintenance endeavors. projects and horticultural 122 v u tA 123 PY88YOPERATINGCBUDGET RECEIPTS AND EXPENDITURES SUMMARY 12400 C.B.D. MAINTENANCE EXPENDITURES: -- FY87 BUUDGETD BUDGET ---- -- FY88 BUDGET ---- ACTUAL ESTIMATE REQUEST BUDGET PERSONAL SERVICES COMMODITIES 39,983 3,007 42,435 42,934 46,019 45,902 SERVICES AND CHARGES CAPITAL OUTLAY 11,150 4,614 10,232 4,614 10,232 5,540 12,314 5,540 12,464 3,120 4,570 4:570 21;695 171,907 TOTAL 57,260 aasaaassa 617851 62,350 85,568 81,813 aaaaaaaaa ..... a+asaaaaa as=saasaa RECEIPTS: ESTIMATE ACTUAL BUDGET PROPERTY TAX - :LICENSES& PERMITS 53,041 2,600 58,131 77,594 2,600 MISCELIMEOU8' 1,619 ' .2,600 1,619 1,619 TOTAL 57,260 62,350 81,813 va=vvo=ea evvovneae vavcvcaaa 123 CITY OF IOWA CITY FY88 OPERATING BUDGET EXPENDITURES 12400 C.B.D. MAINTENANCE 1L SERVICES: FTE BUDGET NONE FY87 FY88 $ 1.00 1.00 21,570 16,350 7,514 ----- ----- --------- 1.00 1.00 45,902 124 rr _--------! TRANSFER TO: 0 ..TOTAL --------- INTRA-CITY CHARGEBACKS: VEHICLE OPERATIONS'. 0 .VEHICLE REPLACEMENT.:..0 WORD PROCESSING ADMINISTRATIVE OVERHEAD 0 CBD MAINTENANCE - - '8,770 TOTAL - 8,770 CAPITAL OUTLAY: CBD SURFACE REPAIRS 5,000 30 TREES SHARED COST 2,775 345 SHRUhS SHARED COST 4,312 ESL -STEAM fRESSURESPRAYER.2 300 ESL - LEAF/LITTER VACUUM 1;000 TRASH RECEPTACLES 2,520 TOTAL; 17,907 K n Ifs FUND;GENERAL PROGRAM DIVISION STATEMENT PROGRAM: HOME & COMMUNITY ENVIRONMENT DEPARTMENT: CITY MANAGER DIVISION PURPOSE: DIVISION: ENERGY CONSERVATION Monitor ongoing energy.numsasureCity operations m ener on energy conservation s. promote staff awareness and use in past use DIVISION GOAL: rovide terms of , make recommendations p policy direction. Reduce energy use in City buildings and operations. DIVISION OBJECTIVES: I• Continue follow-up walk through energy audit process on mu t f n a ( t t staffing ci �� municipal in en al c for [ P structures. r n 4 9 d t Y e he x Work with the E Resources Conservation Commissionreports to all user divisions. use 5• Continue detailed Superintendent to monitor . 6• Assist in monitoring of identifying ca Y operation Civic Center, studies Energy Managementcapital energy conservation measures 7• Administer the Iowa Ener Systems for Senior Center (E•C•M.$). � 9Y policy Transit Facility, Rec Center and NEW DIVISION OBJECTIVES: Y Council Energy Conservation Grant Program. I. Help develop Waste -to -Energy plant and CoralW ile Milldam Power project. ? DIVISION ANALYSIS: I• Overall City energy savings since the 2. Follow-up total of nearly $875,054, beginning I p energy 9 of an energy conservation program in FY78 there is not erosion loft he energy tical to ensure the 3• Monitoring Previous recommendationssnout, t an i g and constant feedene gy conservatie an n gains, and to identify are beim part of the Y new conservation parried out, that successful energy conservationo effort. I effort. I v .w 125 PERFORMANCE MEASUREMENTS: Actual Actual Actual Actual Actual Actual FY80 FY81 FY82 FY83 FY84 FY85 FY86 CITY GOVERNMENT OPERATIONS: Electricity KUH 9,662,340 10,397,464 11,580,000 12,179,000 12,626,000 13,655,000 13,108,247 - :cost $455,800 $588,170 $635,420 $791,993 $859,996 $855,869 cents/KYH 4.38 5.08 5.22 6.27 6.29 6.53 Natural gas -therms 267,365 244,318 312,900 254,000 275,622 307,378` ' 295,831 cost $82,500 $112,500 $106,550 $119,653 $131,671- $125,689 cents/therm 33.77 35.95 41.95 43.40 42.80 42.30 MOTOR FUELS USE: Regular gasoline gal. I 59,273 54,586 51,511 56,869 42,492 44,250 28,314 L -F gasoline gal. 87,051 73,913 72,743 79,952 48,774 68,592 72,468 -' Diesel -gallons 216,601 223,450 233,687 251,498 262,605 264,627 258,997 Total Gallons or equivalent 362,925 351,819* 363,641* 389,152* 353,871 377,469 359,779 Fleet M.P.G. 4.635 5.2 5.7 6.1 Note: All vehicle fuel figures provided by Equipment Maintenance Division. *Includes gallon equivalents of compressed natural gas. J ANNUAL ENERGY COSTS FOR STANDARD YEAR FY80 FY81 FY82 FY83 FY84 FY85 FY86 Projected energy cost with $555,584 $659,462 $753,217 $874,852 $1,056,604 $1,088,835 $1,149,822 no conservation measures I - Actual cost for standard year 487,396 542,647 670,939 731,558 875,137 1,008,360 972,167 Savings 68,188 116,815 82,278 143,294 181,467 80,475 177,655 TOTAL ENERGY SAVINGS SINCE FY80 IS $850,172 J 126 V 1 to PERSONAL SERVICES COMMODITIES " SERVICES AND CHARGES CITY OF IOWA CITY FY88 OPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY 12500 ENERGY CONSERVATION ---- FY87 BUDGET ---- ---- FY88 BUDGET ---- FY86 - ADOPTED REVISED DEPT FINAL ACTUAL BUDGET ESTIMATE REQUEST BUDGET . .15,057 14,195 15,180 16,322 16,322 199 250 250 250 250 -828----1_163 __ 3,887 1,163 ----1_170 ----1,182 TOTAL 16,084 15,608 16,593 17,742 17,754 aaasamama aammaaaam asaaaamma ammmmammm a=ccmaaao i RECEIPTS: FY86 REVISED FINAL ' ACTUAL ESTIMATE BUDGET PROPERTY TAX MISCELLANEOUS 12,197 16,593 17,754 TRANSFER __ 3,887 0 0 TOTAL 16,084 16,593 17,754 I 127 i FY88YOPERATINGCBUDGET EXPENIS 12500 ENERGYDCONSERVATION PERSONAL SERVICES: FTE BUDGET NONE _ - - FY87 FY88 $ ENERGY COORDINATOR BENEFITS - (PT) -50 .-50 13,565 TOTA ----- ----- 2,757 `I 50 50 16 � ...;. ---- x322 128 TRANSFER TO: 0 TOTAL --------- INTRA—CITY C1IARGEBACKS: EHICLLEE REPLLAACEMENT WORD PROCESSING 50 ADMINIS 0 CBD MAINTENANCE 0 0 0 TOTAL 50 NONE CAPITAL OUTLAY: TOTAL ---'---- 0— 0 Yee it; Aai 711A PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: CITY MANAGER PROGRAM: NOME & COMMUNITY ENVIRONMENT DIVISION: RESOURCES CONSERVATION COMMISSION DIVISION PURPOSE: The function of the Resources Conservation Commission is to serve aand s an advisory body to the City Council in areas relating to the research, review, and resour�cedconservatation of ion�ciThe coommissionushall mexerciseabroad _ budgets and programs which involve energy responsibility and shall pay particular attention to long-range planning and programming. DIVISION GOAL: Effectively monitor the conservation program for City government operations and facilitate comprehensive energy strategies in the community which will help stabilize the local economy and promote increased employment opportunities.".: Y DIVISION OBJECTIVES: 1. Promote community energy awareness. 2. Continue to research and begin implementation of methane gas recovery and reuse processes where feasible.- 3. Assist the Energy Coordinator in developing criteria for evaluating energy conservation measures and develop funding programs. use, including: type, use per sector (residential, q, Research and determine local patterns of energy manufacturing, etc.), dollars spent, etc. 5. Continue making efforts to broaden .the scope and function of the Resources Conservation Commission F toward a more coimiunity-oriented runction inspection. 6 e Institute a thermography program for home 7. Continue media information program with help frau Iowa -Illinois Gas 8 Electric and the Iowa City Press -Citizen. DIVISION ANALYSIS: Implementation of the above is subject to available staffing and support. 129 PROGRAM DIVISION STATEMENT DEPARTMENT: PUBLIC WORKS FUND: GENERAL DIVISION: TRAFFIC ENGINEERING — PROGRAM: TRANSPORTATION DIVISION PURPOSE: Traffic Engineering installs and maintains traffic signs, pavement markings, traffic lightingin signals the central and the business City -owned street lighting system of over 450 street lights as well as Traffic Engineering also plans, evaluates and conducts intersection district and city owned parking lots. studies, traffic movements and appropriate controls. 7 DIVISION GOAL: Provide effective corrective and preventative maintenance to existing traffic control systems. GENERAL DIVISION OBJECTIVES: 1. Maintain signal and street light corrective maintenance call outs at 350 per year. 2. Continue aggressive signal controller preventative maintenance. 3. Continued review of existing sign system for maintenance needs. 4. Continued street marking at current level. location analysis to determine trends and problems and propose 5. Continued traffic and accident corrective action. Est. PERFORMANCE MEASUREMENTS: — FY83 FY84 FY85 FY86 FY67 FY88 FY88 387 6041 367 375 350 315 1. Number of Call Outs 551 3682 594 444 650 650 2. Hours spent on P.M. program 3. Hours spent maintaining citj-wide sign system 2924 2508 1142 3 2828 2900 2900 4. Hours spent street striping 736 1070 788 832 785 785 5. Hours spent on accident location analysis 4775 130 rt: DIVISION ANALYSIS: The number of in FY84 lreplacemments. Future sincreases in this areaater will than evaluated to determine desirable. reviou years due primarily to increased lamp oup lacement is ZPreventive maintenance hours were reduced in FY84. The increased time spent onfcorrre tivepmaintenance callOuts necessitated a reduction in the time spent on field preventive maintenance. Annual controller ainten3Thestenance was completed. 3 ntenance same reduction c ewtperformshours in both tasks. Itgalsoireflects theects the extendedillnesse(andhlost time)roftteDivisioThe N1iII.marking. The 4Yearly fluctuation in street striping hours are due to changes in requests from the University, Airport, Coralville, etc. for custorn painting. 5FY83 accident location analysis was reduced due to a reduction in requests for accident analysis. f i I i I 131 CITY OF IOWA CITY FY88 OPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY 14100 TRAFFIC ENGINEERING A EXPENDITURES: ---- FY87 BUDGET ---- ---- FY88 BUDGET ---- FY86 ADOPTED REVISED DEPT FINAL w.._.... ACTUAL BUDGET ESTIMATE REQUEST BUDGET PERSONAL SERVICES 224,677 233,08 3 237,534 249,620 249,620 COMMODITIES 51,013 49,248 49,248 50,431 50,431 SERVICES AND CHARGES 334,971 :335,300 335,300 341,956 323,543 CAPITAL OUTLAY 8,417., 14,985 22,633 3,500 -.-.3,500 -' TRANSFERS OUT 0 0 0 0 0' - TOTAL 6197078 632,616 644,715 645,507 627,094 .. assssacaa. asamxsama aamaaaxsm 000veemao -ovoemsm. J... .' .. RECEIPTS: - - -- FY87 FY88 FY86 REVISED FINAL -' .,. .. ACTUAL ESTIMATE BUDGET . ~ PROPERTY TAX 71,663 80,565 -392 CHARGES.FOR SERVICES 4,914 5,000 5,000 ROAD USE TAX 542,036 558,650 621,986 MISCELLANEOUS 465 --------- 500 --------- 500 --------- TOTAL 619,078 644,715 627,094 l i i I 7 132 A NJ M 133 CITY OF IOWA CITY FY88 OPERATING BUDGET EXPENDITURES 14100 TRAFFIC ENGINEERING PERSONAL SERVICES: TRANSFER TO: FTE BUDGET NONE --------- 0 _ --- ------ TOTAL 0 FY87 FY88 $ M W II'= TRAFFIC ENGINEERING 1.00 1.00.`19,449- M W.II - TRAFFIC ENG. SIGNS 1.00 1.00 18,949 i SR ENGINEER.TECH.-TRAFFIC ENG ' 1.00 1.00 26,062 M.W.III -TRAFFIC ENGINEERING 1.00 1.00 22,381 'ELECTRICIAN''' 2.00 2.00 - '45,524 i ELECTRONICS TECHNICIAN TRAFFIC ENGINEER 1.00 1.00 1.00 1.00 25,043 35,443 INTRA -CITY CHARGEBACKS: , BENEFITS 5 670 51;099 VEHICLE OPERATIONS 11,016 VEHICLE REPLACEMENT 16,890 TOTAL 8.00 8.00 249,620 WORD PROCESSING 0 ADMINISTRATIVE OVERHEAD 0 . CBD MAINTENANCE 0 i TOTAL _ -27,906 CAPITAL OUTLAY:.. - SIGNAL PARTS 3,500 TOTAL 3_500 i NJ M 133 PROGRAM DIVISION STATEMENT Y FUND: GENERAL DEPARTMENT: PUBLIC WORKS PROGRAM: HOME 8 COMMUNITY ENVIRONMENT DIVISION PURPOSE: DIVISION: STREET SYSTEM MAINTENANCE The Streets Division provides street system maintenance and repair. DIVISION GOAL: Provide a high quality driving surface on City streets, and bridges; and provide routine maintenance and repair of streets, alleys, bridges, curb and gutter and sidewalks in order to maximize the life of the _.City's transportation facilities. GENERAL DIVISION OBJECTIVES: I. Continue the crack _sealing program and complete 5 miles of streets. '2. Continue the asphalt Ove rla 3. Sweep 20 curb miles per unit pergday (7 hours ram at nper eday - 5 days per week each unit). 4. 'Provide,a dust free, chuckhole free surface on unimproved streets; and repair concrete and asphalt streets as required, 5. Remove snow in a timely manner and minimize hazardous driving conditions. 6. 'Maintain storm sewer structures to control erosion. 7, Provide safe sidewalks at street crossings for all pedestrians including the handicapped. 8. Provide City wide leaf pickup in the fall. i PERFORMANCE MEASUREMENTS: FY83 FY84 FY85 (Projected) (Projected) iFY86 FY87 FY8B ? No. of miles crack sealed* 1 2.39 g 4.35 5 5 No. of blocks overlayed 34 20.5 29,9 19** 19**19 ** No. of blocks chipsealed 29 27 0** 25 Sweeping: curb miles per 20 20 19 unit per day 20 20 20 No. Of spot repairs and 2900 5035 chuckholes filled per year*** 2100 3160 3300 3300 i 134 1 WJ ^94 (Projected) (Projected) FY83 FY84 FY85 FY86 FY87 FY88 Labor hours per inch of snow 98 285 142**** 285 285 Storm sewer structures 19 7 27 21 22 25 reconstructed per year No. of ramped sidewalks built# 20 15 16 25 20 15 at intersections per year Leaf loads picked per year in 207 282 154## 176#0 186 190 fall *Crack sealing work is performed during dry weather when the temperature is between 400 and 600 to prevent tracking by vehicles. Therefore crack sealing work can vary considerably from year to year.. **Overlay and chipseal program was reduced in order to return $80,000 to the General Fund for other transportation uses. ***The number of spot repairs and chuckholes varies greatly depending on weather conditions. The annual norm for such repairs is approximately 3,300. ****Low number was due to more ice storms than snow storms. #Ramped sidewalks are built in conjunction with street repair work. There is not a special program for gamped sidewalk construction in the Street System Maintenance budget. Problems encountered in FY84, along with weather conditions in FY85 and FY86 favorable for burning, mulching, or bagging leaves, combined to result in below normal pickups for FY85 and FY86. DIVISION ANALYSIS: It is imperative that major preventive maintenance projects be continued to avoid major repair costs in the future. ' 135 FY88YOPERATINGCBUDGET 814300 STAND EXPENDITURES S EXPENDITURES; MAINTENANCE PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES TRANSFERS OUTY TOTAL RECEIPTS: PROPCHARGESYFORXSERVICES ROAD USE -TAX- - MISCELLANEOUS n, FY86 ACTUAL ADOPTED? BUDGET BUDGET ---- ESTIMATE --__ FY88 BUDGET ---- REQUEST FINAL BUDGET 460,634 175,869 426,735 510,636 233 572 ' 514,147 233,572 2469,911 541,911 212,574 200;000 366,580 364,519 259'988 _ p - 0 :_200,0000 319,000 .. 260,000 1,275,812 aaaaaaaaa i---"___ saalaa'aav _________ aiaaaa'aaa ____ 0 1,495,278 aaaaaaaaa _ _.;..0 , ,1,398;241 .. asaaaoaaa FY86REVISED FY88 ANAL ESTIMATE FINAL BUDGET 182,024 7,531 1,091,329 1 303'000 3,000 50 ' '518 1,388,104 _ 250 _____ 250 -' ==275_8== 1__314__299 1,398,241 136 137 CITY OF IOWA CITY FY88 EXPENDITURESDGET 14300 STREET SYSTEM MAINTENANCE PERSONAL SERVICES: TRANSFER TO: - FTE BUDGET NONE 0 TOTAL 0 FY87 FY88 $ M.W I STREETS 5.00 5.00 88,212 M.W II - STREETS ,. SR CLERK/TYPIST = STREETS 4.00 1.00 4.00 1.00 77,969 19,448 M.W III"— STREETS 5.00 5.00 112,262 SR M.W.,L;.STREETS 2.00 2:00 45,294 -- ASST SUPT. — STREETS *STREET/SANITATION SUPT 1.00 .50 1.00 .50 29,682 17,534 INTRA—CITY CHARGEBACKS: IES 13 440 26;933 VEHICLE OPERATIONS 163,974 -OVERAR OVERTIME BENEFITS 111,137 VEHICLE REPLACEMENT 131,089 WORD PROCESSING 0 TOTAL 18.50 18.50 541,911 ADMINISTRATIVE OVERHEAD 0 0 CBD MAINTENANCE ' TOTAL 295,063 CAPITAL OUTLM " ASPHALT OVERLAY 250, 000 2 METAL BOXES FOR TRUCKS ---10,000 TOTAL 260,000 I --------------------------------------------------- * Street/Sanitation Supt.: 50% -----------'---'----- of FTE is shown --------------------------------- here; remainder funded in Refuse Collection i and Landfill Operations. 137 ,r PROGRAM DIVISION STATEMENT DEPARTMENT: PARKS & RECREATION FUND: GENERAL DIVISION: FORESTRY PROGRAM: HUMAN DEVELOPMENT DIVISION PURPOSE: The Forestry r�niscare established dtrees, maintains tree ttgra for t andvis city resientsabouttree and shrub planting instree streets and parks, s rights-of-way, plans and maintains flower beds in city parks, acts as a consultant on insect, disease, or landscaping problems encountered by other city divisions, and dispenses information to the public concern- ing arboricultural problems. �I DIVISION GOAL: Improve the quality of tree care by practicing more efficient and thorough routine maintenance procedures, _ and by increasing the level of preventive maintenance practices. GENERAL DIVISION OBJECTIVES: 1. Annually trim, in accordance with the forestry code, 30stwith Forestryt trees with personnelDivision when opossible, or 2. Trim or remove all known hazardous trees from city property , by contracted means when the trees are beyond Division's equipment capabilities. pecimen trees and shrubs in Hickory Hill Arboretum annually. 3. Trim fifty percent of all s 3.. Continue to assist citizens Fertilize and mulch 60% of tof the community in he trees and shrubs in Hickory Hill Arboretum annually. and horticultural making better informed arboricultural decisions by offering to speak to civic organizations within the community, and by continuing to offer 5. a tree maintenance seminar that is open to the public. _ from the Scott Boulevard nursery; 10 trees during each 6. Annually transplant 20 trees to public property fall and spring planting season. NEN DIVISION OBJECTIVES: 1.,. „Purchase a microcomputer andthe use associatedeamlining� pastmaintenancle of enrecords�andefuture uests and street tree inventory information, programs and records by January 1, 1988. tk ��ee 138 Oft I� W PERFORMANCE MEASUREMENTS: 139 Est. Proj. FY84 FY85 FY86 FY87 288 1. No. of street trees trimmed by Division 370 1,040 1,237 1,300 1,300 2. No, of street trees trimmed by contract 0 69 64 70 60 3. No. of trees trimmed in city parks by division 66 58 190 60 60 4. No: of trees trimmed in city parks by contract_ 134 75 71 70 80 5. No. of street trees planted 34 68 84 50* 50 6. No. of trees planted beyond sidewalk 20 21 17 20* 20 (on private property) 7. % of•division work hours spent on 21% 15% 16% 17% 17% flower beds 8. % of Hickory Hill trees and 0% 0% 53% 50% 50% shrubs trimmed and fertilized 9. No. of nursery trees transplanted NA NA NA 20 20 *The change in FY87 tree planting occurs as a result of Council approval to establish a city nursery, ;,resulting,in,a decrease of the number of trees planted by contract. DIVISION ANALYSIS: 1. Performance Measurement R1: The number of street trees trimmed will remain the same. The division has reached a point where no increase in trimming will occur without additional equipment. 2..,. Performance Measurement 02: .The increase estimated in FY86 and projected in FY87 result from successive years of abnormal stress to large established trees which the Division does not have the capability to trim. 3. Performance Measurement /3: Some fluctuation will occur, but the trend should be downward, approximately equal to FY86, 4. Performance Measurement 07: The percentage of Division work hours spent on maintaining the park flower beds will not be decreased in FY88. Any further decrease will negatively affect the quality of the beds. 5. Performance Measurement 08: This reflects an objective to provide general maintenance to all the specimen plant materials in the arboretum on a semi-annual basis. 139 ' FY88YOPERATINI BUDGET RECEIPTS AND EXPENDITURES SUMMARY 15100 FORESTRY/Ho RTICUIIfURE EXPENDITURES: FY86 ACTUAL ADOPTED? BUDGET EVISED DEPTY88 BUDGET NAL BUDGET ESTIMATE REQUEST BUDGET PERSONAL SERVICES COMMODITIES 61 474 67,961 68,934 73,583 SERVICES AND CHARGES CAPITAL OUTLAY 43,030 3,603 3;603 73 583 14,080 15,500 _----�- 15 500 42,831 38,436 7,685 - - TOTAL 119,918 asaaasaaa 131,565 aaaaaaaas --�--=--- 132,538 saaaaaaaa _1_2,56__0 135,571 124,466 aaaaaaua asaaaaama I -J RECEIPTS: - FY86 REVISED SS FINAL - ACTUAL ESTIMATE BUDGET ti PROPERTY TAX MISCELLANEOUS 117,063 131300 123,166 _ 2855 _ 1, 300 TOTAL _ 119,918 _, 132=538 _ 124,466 I i I 140 ^n M.W. II - FORESTRY FORESTER//HORTICUL TE!]PORARIES OVERTIME BENEFITS TOTAL FY88 OPERATINGCBUDGET 15100 FORESTRY/HORTICULTURE PERSONAL SERVICES: FTE BUDGET NONE FY87 FY88 $ TURIST 1.00 1.00 18,949 3.00 1.00 27,539' 15,000 537 ---12 ----- -'--- 737 -_ 200 20 TOTAL TRANSFER TO: 0 0 74,762 INTRA -CITY CHARGEBACES: VEHICLE OPERATIONS VEHICLE REPLACEMENT 4,682 8,1401 ADMINISTRATIVEOVERHEADCBD MAINTENANCE 0 0 TOTAL 9,823 CAPITAL OUTLAY: ESL -E ECTRONICESHIGOMETER 1,850 70 TREES, SHARED COST480 5,355 _ TOTAL --_-7_685 141 PROGRAM DIVISION STATEMENTA FUND: GENERAL DEPARTMENT: PARKS 8 RECREATION PROGRAM: PHYSICAL ENVIRONMENT DIVISION: CEMETERY DIVISION PURPOSE: Provide'a dignified, well-maintained setting for interments; assist the general public with lot locations, deed transactions, and cemetery lot sales; and keep and maintain up-to-date records. - DIVISION GOALS: Maintain the current high level of grounds maintenance within the cemetery, at the Civic Center, and all other areas maintained by the cemetery staff. - GENERAL DIVISION OBJECTIVES: 1. Continue to systematically replace the even age stand of deteriorating trees within the cemetery. 2. Ensure that a minimum of 90% of the work time of the crew is spent on cemetery maintenance. 3. Repair 130 settled graves by June 30, 1988. 4. Repair 135 monuments by June 30, 1988. 5. Prepare a minimum of 50 detailed drawings of burial lots by June 30, 1988. NEW DIVISION OBJECTIVES: 1. Complete filling, grading and seeding of new area for 110 grave spaces by May 30, 1988. PERFORMANCE MEASUREMENTS: Est. Prof. J FY84 FY85 FY86 FY87 FY88 1. No. of cemetery trees planted 7 5 5 4 8 No. of cemetery trees removed 4 4 8 6 5 2. % of work time of crew at cemetery 89.54 91.3 93.2 90 90 3. No. of cemetery graves repaired 151 145 140 140 130 4. No. of monuments repaired by crew 139 138 130 130 120 5. No, of monuments repaired by contract 34 29 27 25 15 6. No. of new graves pinned out 47 72 28 0 0 a� 7. No. of detailed drawings of burial lots 55 64 9 50 50 �[ 142 ={i DIVISION ANALYSIS: 1. Performance measurement No. 1: The current FY figure of trees to plant will be equal to/or exceed the number of trees removed two years previously. 2. Performance measurement No. 3: The number of graves repaired will decrease annually, because the areas being filled cover more square feet, and are more time-consuming to repair. 3. Performance measurement No. 4 - The number of monuments repaired will decrease annually because larger monuments, which are more time-consuming, will be repaired. 4. Performance measurement No. 6 - Figures from year to year will vary, depending on size and availability of.pew.areas., No new grave spaces will be pinned out in FY87 or FY88, due to the lack of space ready for pinning out new lots, and because there is no immediate need. ki r� «d 143 CITY OF IOWA CITY FY88 OPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY 15200 CEMETERY EXPENDITURES: BUDGET ---- INAL REQUEST BUDGET ---- FY87 BUDGET ---- FY86 ADOPTED REVISED 3,050 ACTUAL BUDGET ESTIMATE PERSONAL SERVICES 93,356 98,206 100,059 COMMODITIES 5,043 7,333 7,333 SERVICES AND CHARGES 19,248 19,606 19,606 CAPITAL OUTLAY 2,151 1,300 2,000 TRANSFERS OUT 0 0 0 TOTAL .. _.. ... --------- 119,798 aaaaaaaaa --------- 126,445 saaaaa... --------- 128,998 aaaaaaaaa RECEIPTS: FY86 ACTUAL PROPERTY TAX 72,050 BURIAL PERMITS 29,431 PERPETUAL CARE 18,317_ I TOTAL 119,798 annaaa i I _ i v FY87 REVISED ESTIMATE 92,777 28,699 7,522 128,998 aaaaaaaaa 144 FY88 FINAL BUDGET 97,861 28,699 15,162 141,722 ce naaaa ---- FY88 BUDGET ---- INAL REQUEST BUDGET 104,495 104,495 20,111 20,114 3,050 10,050 , 0 0 134,850 141,722 asaasasaa aaaaaaa:a x1 N _I s'r CITY OF IOWA CITY FY88 OPERATING BUDGET EXPENDITURES 15200 CEMETERY PERSONAL SERVICES: TRANSFER TO: FTE BUDGET NONE 0 --- ------ --------- TOTAL FY87 FY88 $ --------0 M.W.IT = CEMETERY 1.00 1.00 18,761 M.W.III - CEMETERY 1.00 1.00 21,570 ,. SR. M.W. - CEMETERY._ 1.00. 27,810 TEMPORARIES .. ..1.00 14,982 OVERTIME - - 819 BENEFITS- -20,553 ----- ----- -- INTRA-CITY CHARGEBACKS: " TOTAL 3.00 3.00 104,495 VEHICLE OPERATIONS 5,206 VEHICLE REPLACEMENT 7,798 . - WORD PROCESSING 0 ADMINISTRATIVE OVERHEAD 0 CBD MAINTENANCE 0 i TOTAL 13,004 I.. CAPITAL OUTLAY:, - ASPHALT OVERLAY 2,050 .-. 8 REPLACEMENT TREES 600 ESL -TURF TRUCKSTER W/ DUMP 7,000 „ BACK -PACK LEAF BLOWE ------400 I. TOTAL r ---10,050 .4 11 VVV N 145 COMMUNITY PROTECTION Police Fire Animal Control Housing & Inspection Services _-T fn n PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: POLICE _ PROGRAM: COMMUNITY PROTECTION DIVISION: ADMINISTRATION DIVISION PURPOSE: The. Police Administration unit provides management services for all divisions within the Police Department and is responsible for the discipline, maintenance of good order and training of all members of the department. In addition, the Unit is ultimately responsible for the suppression of crime and delinquency, the apprehension of offenders and the enforcement of the laws and ordinances of the State and City. DIVISION GOAL: Provide 'a level: of management'"and training `that assures the best allocation of available resources that will enable the line divisions and operating units to perform their law enforcement and public service j functions to the maximum of their abilities. GENERAL DIVISION OBJECTIVES: 1. Develop a comprehensive departmental training program based upon an assessment of employee/departmental needs and provide a minimum of 32 hours of in-service refresher training. 2. Respond to all citizen -generated or employee requests on a timely basis. 3. Review departmental policies and procedures to determine their contributions toward achieving depart- mental goals. PERFORMANCE MEASUREMENTS: 1. Monthly meetings will be held with heads of the several divisions to identify operational problems and to assess progress toward goal achievement, _ 2. Training projects will be monitored monthly to ensure completion on schedule. 3. Total performance shall be measured by assessing the performance and achievements of the several divisions, and include crime prevention achievements based upon program institution and the compiling of a relevant data base of past, present and future activities. DIVISION ANALYSIS: ^ The effectiveness of the Administrative Division will be directly dependent upon the achievement of the goals and objectives of the line divisions. 146 PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY TOTAL RECEIPTS: CITY OF IOWA CITY 87 88 FY88 OPERATING BUDGET REVISED FINAL RECEIPTS AND EXPENDITURES ACTUAL SUMMARY BUDGET PROPERTY TAX 13110 POLICE ADMINISTRATION 150,919 POLICE SERVICES 1,420 ---- FY87 BUDGET ---- ---- FY88 BUDGET ---- FY86 ADOPTED REVISED DEPT FINAL ACTUAL BUDGET ESTIMATE REQUEST BUDGET 122,387 119,353 137,611 143,373 143,373 555 675 675 1,875 625 36,321 16,714 16,714 32,337 19,667 0 --------- 0 --------' 625 --------- 7,135 --------- 4,335' --------- b159,263 aaaaaaaa 136,742 aaaaavcaa 155,625 a________ 184,720 ___aaaaaa 168,000 _________ 147 87 88 FY86 REVISED FINAL ACTUAL ESTIMATE BUDGET PROPERTY TAX 157,838 139,053 150,919 POLICE SERVICES 1,420 PROPERTY TAX TRANSFER 15,705 16,214 TOTAL 159,263 155,625 168,000 aaaaaaaaa aaaaaaaaa, aaaaaaaaa 147 CITY OF IOWA CITY FY88 OPERATING BUDGET EXPENDITURES L3110 POLICE ADMINISTRATION DICES: FTE BUDGET FY87 FY88 $ 3.00 1.00 23,587 100 1.00 38,085 1..00 1.00 51,771 --29,930 3.00 73.00 143,373 148 TRANSFER TO: NONE 0 TOTAL 0 INTRA -CITY CHARGEBACKS: VEHICLE OPERATIONS 0 VEHICLE REPLACEMENT 0 WORD PROCESSING - 0 ADMINISTRATIVE OVERHEAD 0 CBD MAINTENANCE. TOTAL 0 CAPITAL OUTLAY: COMPUTER WORK STATION -SEC. 685 DOOR ALERTING & LOCK DEVICE '450 DOOR MONITORING CAMERAS 2,500 3 GUEST CHAIRS -CHIEF 300 2 TWO -DRAWER FILE CABINETS TOTAL 4,335 I PROGRAM DIVISION STATEMENT FUND: GENERAL PROGRAM: COMMUNITY PROTECTION DEPARTMENT: POLICE -- DIVISION PURPOSE: DIVISION: PATROL The Patrol Division provides general police services in Iowa City. These tasks include accident investiga- tion; speed and traffic control; preliminary and some follow-up criminal investigation; general crime suppression control and the provision of a great number of routine public services such as unlocks, ambulance call assistance, fire calls, routine transports and deliveries, and parking responses. DIVISION GOAL: - - The Division will respond appropriately to all called for services. GENERAL DIVISION OBJECTIVES: 11 Directed patrol activities will be continued and strengthened as a substitute for random patrol. Directed patrol will be aimed at the reduction of auto accidents and the suppression and reduction of selected crimes and acts of delinquency occasioned by patrol needs as indicated by called for services (CFS) in the several patrol districts. PERFORMANCE MEASUREMENTS: Performance will be measured by comparison of called for services (CFS) to arrests, citations and tickets (ACT) issued; and also be an historical comparison of reported motor vehicle accidents. - ,< tCalled far Services (CFS)'Compared to Arrests Citations and Tickets (ACT) Issued °quarter CFS FY83"ACT CFS FY84 ACT CFS FY85 ACT CFS FY86 ACT CFS FY87 ACT CFS FY88 ACT " 1 8584 9625 9219 8131 9493 7660 8803 8723 8363 8948 2 7451 9341 8326 9023 8857 10,148 8371 9443 3 7491 9979 7511 10,119 4 8060 9R33 6434 11,004 9222 _ - 6965 8515 6208 9114 8353 8352 10 543 Total 3�;/A�a ' t r, 31—§SO-39'713' 149 Reported Motor Vehicle Accidents Quarter FY81 FY83 FY83 FY84 FY85 FY86 FY87 FY88 1 721 767 571 656 678 685 2 668 684 653 757 730 650 3 . 615 679 536 665 709 567 4 703 532 578 553 626 521 Total 2,707 2,662 2,338 2,631 2,743 2,423 DIVISION ANALYSIS: Called for services and arrests,' citations and tickets are the end result of a very limited number of Processes and tickets of the Patrol Division activities. In addition, these data do not accurately reflect the nature of the crime or occurrence. 150 y; CITY OF IOWA CITY - RECEIPTSBANDPEXPENDITURESESUMMARY 13120 PATROL EXPENDITURES: -- FY87 BUDGET BUDGET -- REVISED -- FY88 BUDGET -- ACTUAL REQUEST BUDGET PERSONAL SERVICES COMMODITIES 1,327,445 67,484 1,319,942 1,564,664 1,690,137 1,690,137 SERVICES AND CHARGES CAPITAL OUTLAY 59,145 84,546 43,435 85,971 43;435 82,124 2, 648 74,124 f ---70,808 1882 64,595 1-512---- 64,595 205_390. 93,220 TOTAL 1a51218 +5 ------665-----=--- vw5saaa� saas7sva� mi939,082 .._ _ w � -- RECEIPTS: wH ESTIMATE ACTUAL BUDGET PROPERTY TAX POLICE SERVICES 1,409,563 10,048 1,425,780 1,592,913 MOTEL TAX PROPERTY TAX TRANSFER 105,271 13,825 105,270 13,825 105270 , 0 213,790 227,074 TOTAL 1,524,882 _ 1,758,665 1,939,082 ~ 151 CITY OF IOWA CITY FY88 OPERATING BUDGET EXPENDITURES 13120 PATROL ' PERSONAL SERVICES: TRANSFER TO: FTE BUDGET NONE 0 FY87 FY88 $ TOTAL 0 POLICE OFFICER POLICE SERGEANT 37.00 37.00 989,042 _i OVERTIME CAPTAIN 6.00 2.00 6.00 2.00 197,267 70,824 -- BENEFITS 50,000 SPECIAL BEN..(POLICE.& FIRE) '. 37 4;200 TOTAL 45.00 45 00 1,690,137 INTRA -CITY CHARGEBACKS: '____ VEHICLE OPERATIONS 98,869 VEHICLE REPLACEMENT. ' 0 WORD PROCESSING .- ADMINISTRATIVE OVERHEAD 0 .. _ CBD MAINTENANCE .. 0 TOTAL 98,869 I CAPITAL OUTLAY: 10 NON -STRETCHABLE TAPES 200 3 MEASURING WHEELS 7 SQUAD CARS 70,000 14 VEHICLE SHOTGUN RACKS 1,750 -, REPLACE 2 RIFLES 900 15 HELMETS 1,050 10 BULLET PROOF VESTS 10 GAS MASKS 1;250 - 8 BODY SHIELDS 1,200 30 KEL LIGHTS 3,750 2 RADAR UNITS 2,600 -� ESL -5 SHOTGUNS.- 1,500 ESL:4-PART EVIDENCE LOCKER 400 ESL:4-PART GUN LOCKER 250 SHOOTING RANGE EQUIPMENT 5,000 TOTAL 93,220 152{ M 153 PROGRAM DIVISION STATEMENT DEPARTMENT: POLICE d FUND: GENERAL DIVISION: CRIMINAL INVESTIGATION — PROGRAM: COMMUNITY PROTECTION DIVISION PURPOSE: The Criminal investigation Division performs initial and follow-up investigations in all felonies and most offenders in these crimes or serious misdemeanor cases. The Division attempts to ensure the arrest of all the clearance of offenses through investigative processes. DIVISION GOAL: the level of investigative services that will optimize the probabilities for the arrest and success l victims are satisfied Provide ful prosecution .serious of while assuring that critical needs of crime. contacts with various helping agencies. „ through the promotion of close personal and professional r,ENERAL DIVISION OBJECTIVES: 1. Provide investigative and referral services equal to the level provided in FY87. as needed, 2. Furnish "quick response", on-call investigative personnel, n/suppression line services including support ofacrimee prevention/suppression investigative services to other police - activities. PERFORMANCE MEASUREMENTS: r of cases to the Division will be compared to the clearance rate as measured by arrest The number assigned and investigative clearance.; These do not reflect nature or seriousness of crime. Investigations Assigned (A) as Compared to Clearance Rates (C) Quarter (A) FY83 (C) (A) FY84 (C) (A_) FY85 (C) (A) FY86 (C) (A) FY87 (C) (A) FY88 (C) 1 319 263163 87, 289 171 284 161 304 206 - 2 247 154 219 143 261 168 271 173 92 182 321 192308 ,'. 3 218 161 251 174 317 3031 ` i , ; Total 015 7 30 M 153 DIVISION ANALYSIS: Analysis will tabularly depict the volume of complaints received and five years and into s t8 ` thus indicating crude workload measurements. Workload, however, is not precisely measured by this gross technique. It is only accurate as an indicator pofconeediscrete d by the Dariabls neer the past Historically, crime has proven to be a random phenomenon in Iowa City. Consequently, specific data are hard to collect and even more difficult to analyze. 154 _I CA x .'/ FY88YOPERATINGCBUDGET RECEIPTS AND EXPENDITURES SUMMARY 13130 CRIMINAL INVESTIGATION EXPENDITURES: -- FY87 BUDGET ---- ---- FY88 BUDGET ---- FY86 ADOPTED REVISED DEPT FINAL ACTUAL BUDGET ESTIMATE REQUEST BUDGET PERSONAL SERVICES 160,075 194,971 223,198 230,430 230,430 COMMODITIES 1,752 2,050 2,050 3,102 3,102 SERVICES AND CHARGES 5,975 5,771 5,771 5,989 5,989 CAPITAL OUTLAY 8,990 19,320 --------- __ 19,320 27,600 10000 TOTAL 176,792 222,112 250,339 267,121 __ 249,521 .vasa.... .......a vas...u. ...vasa.. aIImmmIIaaa "i RECEIPTS: _ FY86 REVISED FINAL ACTUAL ESTIMATE BUDGET PROPERTY TAX 176,792 219,419 218,744 PROPERTY TAX TRANSFER 0 30,920 30,777 i TOTAL _176,792 a IIm _250,339 m IIQ 249,521 mII 1.1 1 1 155 i 156 ✓t if? CITY FY88 OF IOWA CITY EXPENDITURESDGET 13130 CRIMINAL INVESTIGATION TRANSFER TO: PERSONAL SERVICES: 0 FTE BUDGET NONE --------- O --- ------ TOTAL _____- FY87 FY88 $ POLICE OFFICER 5.00 1.00 5.00 137,384 1.00 341000 POLICE SERGEANT OVERTIME 52,374 BENEFITS SPECIAL BEN. (POLICE b FIRE) _____ 3,600 _____ _________ INTRA -CITY CHARGEBACKS: ', - -TOTAL -6 00 ----= =6_00 -_230,430 .. VEHICLE OPERATIONS 0 0 VEHICLE REPLACEMENT,, 0 ' WORD PROCESSING ADMINISTRATIVE OVERHEAD 0 0 CBD MAINTENANCE „u TOTAL = -___0 CAPITAL OUTLAY: .. .. ... 1 UNMARRED UNIT ---10_000 .,..... .. .. TOTAL. .10 ,000 156 ✓t if? _1 FUND: GENERAL PROGRAM DIVISION STATEMENT PROGRAM: COMMUNITY PROTECTION DEPARTMENT: POLICE DIVISION PURPOSE: DIVISION: RECORDS 8 IDENTIFICATION Records and identification maintains documentation of all departmental activities; makes available statis- tical summaries, as needed; retains records required b and telephone sonms nee ions; and performs Polygraphic, , state and federal law; assures staffing of radio Photographic and other identifi DIVISION GOAL: cation services as i The Division will provide accurate, up-to-date information and reports on cases will assure the provision of adequate and OBJECTIVES: timely communications and identification services. GENERAL DIVISION 1. The Division produces timely and accurate reports and necessary 2. Continue to update aand .nded improve computerized records system tostatistics required for operational system, gain PERFORMANCE MEASUREMENTS: greater useful output from the ! The number of actual reports and records generated in prior - .in FY88 as a positive appraisal of work product. P internally and externally P In additionedass mils be process will the eusedal evaluate j y generated requests for documents, records and identification services usage.aluate Documents Filed DF d Reports Requested by all Agencies Re Quarter OF FYB=Q OF FY84 1 �4 OF FY8=Q OF FY86 Re 2 41,780 0 1904 36,212 11084 38,117 2,191 -q OF FYBF FY8=q OF FY8=_ 1 993 38,164 2,076 39,616 39.000 2,600 40,653 4 j 3 27,874 1,191 37,114 3,187 2.380 41,764 2,937 _ 3,047 -- 4 32 608 1 804 34 460 38.192 3,251 39,712 2,903 -- 4 1 36 144 3 128 - g_ 40 251 3'191 -- /Rate of increase avers es approximately 11,93 �� ■ 9 1X annually. �i 157 Iq DIVISION ANALYSIS: AIV Analysis will tabularly depict the volume of complaints received and processed by the Division over the past five years and into FY88, thus indicating crude workload measurements. Workload, however, is not precisely measured by this gross technique. It is only accurate as an indicator of one discrete variable. It does not indicate internal use by City agencies other than the Police Department. Ir alk 158 3 FYCITY 8 OPERATING BUDGET 131405RECORDSP&N IDENTIFICATTIIOONY EXPENDITURES: RECEIPTS: FY86FY87 ACTUAL FY86 ACTUAL ADOPTED? 9UDGET BUDGET 2222 REVISED --UBPTY88 BUDGET ---- PROPERTY TAX 239 287 POLICE SERVICES 2;687 270270 771 ESTIMATE REQUEST FINAL BUDGET PERSONAL SERVICES SERVICESIAND 198 028 242,665 225 a=aaaasaa CHARGES CAPITAL OUTLAY 2,662 40,215 51,551 5 505 38,863 235,363 TOTAL _1,063 0 --269-7-- 22;667 22_333 6,583 :929_868 51758 26508 241 968 oava=aaa asa+si�o 2222- --- aa272649 ----- --- 72,535 2921150 aa5 as=aaa RECEIPTS: FY86FY87 ACTUAL ESTIMATE FY88 FINAL BUDGET PROPERTY TAX 239 287 POLICE SERVICES 2;687 270270 771 _ TOTAL '-41-96- _ __ .289, 2,379 --''-�'-- 241,968 i =aaaasaa aasav�ass a=aaaasaa 159 160 CBD MAINTENANCE 0 TOTAL ========= CAPITAL OUTLAY: COMPUTER: 2ND OF 3 PAYMENTS ''21;370 3 COMPUTER WORKSTATIONS 1,400 ESL- SHELVING FOR JAIL CELL ESL-STOgAGE.FOR IAS�FOUND 630 ESL -CABINET AT FROM DESK 3 TASK CHAIRS - ------ TOTAL ==_______ CITY FY88 OF IOWA CITY OPERATING BUDGET IDENTIFICATION 13140 RECORDS & TRANSFER TO: PERSONAL SERVICES: NONE ----"' 0 FTE BUDGET 0 --- ------TOTAL FY87 FY88 $ CLERK- POLICE RECORDS 2 00 2 00 2.00 2.00 35,807TYPIST 38,896 19,926 DESK CLERK SR CLE%TYPIST-POLICE RECORD" 1.00 3 00 --1.00 3.00 58,805 28,622 POLICE DISPATCHER SR (PT) 1.50 (PT) 1.00 .50 r 500 INTRA -CITY CNARGEBACKS: POLICE DESK CLERK 49_900 VEHICLE OPERATIONS 0 0 OVERTIME BENEFITS ----- 9 50 9. ----- 9 50 _-49 ___ --------- 235---- VEHICLE REPLACEMENT .WORD PROCESSING - OVERHEAD p 0 TOTAL _ ADMINISTRATIVE 0 160 CBD MAINTENANCE 0 TOTAL ========= CAPITAL OUTLAY: COMPUTER: 2ND OF 3 PAYMENTS ''21;370 3 COMPUTER WORKSTATIONS 1,400 ESL- SHELVING FOR JAIL CELL ESL-STOgAGE.FOR IAS�FOUND 630 ESL -CABINET AT FROM DESK 3 TASK CHAIRS - ------ TOTAL ==_______ 64 FUND: GENERAL PROGRAM DIVISION STATEMENT PROGRAM: COMMUNITY PROTECTION DEPARTMENT: POLICE DIVISION PURPOSE: DIVISION: CROSSING GUARDS Provide an adult crossing guard at particularly hazardous crossings used by school children. DIVISION GOAL: Assist in maintaining the safe and orderlyg 9 Promote a good working relationship with the Public Safety Committee of the Districtwide Parent's Organiza- passage of school -aged children at hazardous crossings and! tion. GENERAL DIVISION OBJECTIVE: I. Maintain an adult crossing guard program . PERFORMANCE MEASUREMENTS: Number uards AdditionallGuarrarliq A nd.+_the Number of Requests for School Year Regulars ,19'' 79-80 + Requests and Dispositions 1980-8112 1981-82 I supervisor 12 + l supervisor 0 U temporary added 1982-83 9 3 no supervisor I :':..1983-84 9 8 no supervisor 1 none added :'.1984-85 9 b no supervisor O none added 1985=86 10 3 no supervisor 10 b I none added 1 added 1986-87 no sup 1 10 6 0 0 1987-88 no supervisor b 0 0 - no supervisor 0 may reduce by 1 as a result of signalization 0 DIVISION ANAIYSIS: Guards will be assigned crossings. Because of to posts based upon verifiable increased need, hazards signalization locations or the positions eliminated. encountered and number of frequency of of intersections some guards may be reassigned to other 161 M FY88 OPE IOWA CITY 13150 SPN00 D EXPTXHG BUDGET EXPENDITURES; L SAFETY 6 Ey RGENCY�pp ER PERSONAL SERVICES ERVICESIAND CHARGES TOTAL RECEIPTS; PROPERTY TAX TOTAL FY86 ACTUAL 26,859 208 2,857 ==29_ 924 ADOPTED7 BUDGET -- BUDGET E VIMETE BUDS 27,336 T 26,471 350 _2_75q 2,754 32,071 575 ===32,764' ACTUAL ESTIMATE REQUEST FINAL BUDS 28,966 T ___29_924 __ 29,924 --=______ ---29=575 32,764 -____---- 32,071 =__29,575 ---_____ ===32,764' -- 32,764 162 162 --pEPTFY88 BUDGET -_-_ REQUEST FINAL BUDGET 28,966 350 29,800 _ 2_755 - 250 32,071 ----2,714 .. ===32,764' CITY OF IOWA CITY FY88 OPERATING BUDGET EXPENDITURES 13150 SCHOOL SAFETY 6 EMERGENCY OPER PERSONAL SERVICES: FTE BUDGET NONE FY87 FY88 $ TEMPORARIES. 26,352 BENEFITS 3,448 ----- -- TOTAL -.00 .00 29,800 163 TRANSFER TO: 0 TOTAL 0 INTRA -CITY CHARGEBACKS: VEHICLE OPERATIONS 0 VEHICLE REPLACEMENT 0 WORD PROCESSING ADMINISTRATIVE OVERHEAD 0 CBD MAINTENANCE 0 TOTAL 0 CAPITAL OUTLAY: NONE 0 TOTAL PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: FIRE PROGRAM: COMMUNITY PROTECTION DIVISION: FIRE DIVISION PURPOSE: The purpose of the Fire Department is to reduce the risk of death, injury, and/or property loss to residents of Iowa City from fire, medical emergency, or community disaster. DIVISION GOAL: To provide a well -coordinated and timely response to emergencies within Iowa City, and to enhance'public safety,, in the community through preventative activities such as code enforcement and public education programs. GENERAL DIVISION OBJECTIVES: 1. Minimize the number of fire siarts'in Iowa City through code development, code enforcement, and public education efforts. 2. Minimize loss of life and property by providing a timely and well -coordinated response to fires, and medical emergencies. 3. Reduce the risk of fatal heart attack through public education efforts targeted at city employees and citizens in general. 4. Increase the effectiveness of departmental operations through continued training and education of departmental personnel. 5. Continue computerization of Fire Department records. NEW DIVISION OBJECTIVES: 1. Develop departmental standard operating procedures for emergency operations within Iowa City by December 31, 1987. 2. Reduce the number of false alarms originating from University of Iowa residence halls in FY86 by 80%. PERFORMANCE MEASUREMENTS: 1st Qtr Projected FY83 FY84 FY85 FY86 FY87 FY88 Total Responses 1,453 1,581 1,272 1,400 Fire Responses 1,047 1,079 760 1,000 Actual Fires 329 284 298 300 Medical Emergencies 406 502 512 525 Average Response Time 3.5 3.4 3.0 3.0 Total Fire Loss $664,949 $643,218 $507,966 Fire Starts/1,000 Citizens 6.4 5.6 5.8 Fire Loss/Capita $13.04 $12.61 $9.96 164 6.0 y $12.50 2A ,%t 1st Qtr Projected FY83 FY84 FY85 FY86 FY87 FY88 Fire Loss/Fire $2,021.12 $2,264.85 $1,704.58 $2,000.00 Suspicious or Incendiary Fires 26 33 31 30 Inspections 2,50* 2,02* 2,85* 2,500 Reinspections CPR classes 39 24 73 65 Public Education Demonstrations * * 159 175 Firefighter Training/Month (Hours) 14.2 14.5 14.3 15.0 j; DIVISION ANALYSIS: The, above measurements provide a general sense of the effectiveness of departmental operations. Fire department effectiveness is difficult to measure quantitatively. The actual number of fires prevented, lives saved, and/or property saved by departmental actions can never really be determined. i V J6 Aa 165 i EXPENDITURES: PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES TRANSFERS OUTLAY TOTAL CITY OF IOWA CITY FY88 OPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY 13200 FIRE DEPARTMENT FY86 -- FY87 ADOPTED BUDGET ---- REVISED ---- FY88 DEPT BUDGET ---- FINAL ACTUAL BUDGET ESTIMATE REQUEST BUDGET 1,433,645 31,992 1,458x334 32,378 1,852,995 39,253 1,952,289 45,594 1,952,289 33,190 55,360 31,750 42,996 0 45,396 36,453 68,812 635,2480 56,268 497x7100 0 0 0 401,752 .. MISCELLANEOUS,. 1,552,747 1,533,708 1,974,097 2,701,943. 2,539,457 a --- sssaxxaaa aaaaaxaao x.xaxxaaa acaoeaaea — RECEIPTS: FY87 FY88 - FY86 REVISED FINAL ..,..; .;., ACTUAL ESTIMATE BUDGET PROPERTY TAX 1,197,722 1,200,608 1,267,718 CHARGES FOR SERVICES UNIVERSITY FIRE CONTRACT 57102 354,963 391,001 99 418,371 451,517 FEDERAL REVENUE SHARING., `_.; PROPERTY .TAX TRANSFER 0 0 0 382,386 401,752 .. MISCELLANEOUS,. --------0 --------0 -TOTAL --------5 1,552,747 1,974,097 2,539,457 166 s'k CLE OLIC TOTAL v M RK/TYPIST CITY OF IOWA CITY VEHICLE REPLACEMENT FY88 WORD PROCESSING 0 ADMINISTRATIVE OVERHEAD EXPENDINTURES�ET CBD MAINTENANCE 13200 FIRE DEPARTMENT PERSONAL SERVICES: REPLACE SOME HOSES " 14,305 CONTROLS ON OVERHEAD DOORS FTE BUDGET 6,676 FY87 FYBB $ 500 36.00 36.00--867,981 REPLACE LADDERS -1971 TRUCK 10,972 6.00 6.00 159,870 451,517 3.00 3.00 87,012 1.00 1.00 19,843 1.00 1.00 33,634 3.00 3.00 -105,910 1.00 1.00 46,925 10,500 11,000 527775 E & FIRE) ---'-�--- ----- 51.00 ----- 51.00 1,952,289 167 TRANSFER TO: NONE 0 TOTAL 0 INTRACITY CHARGEBACKS: VEHICLE OPERATIONS 22,606 VEHICLE REPLACEMENT 0 WORD PROCESSING 0 ADMINISTRATIVE OVERHEAD 0 CBD MAINTENANCE 0 TOTAL 22,606 CAPITAL.OUTLAY: REPLACE SOME HOSES " 14,305 CONTROLS ON OVERHEAD DOORS 4,000 REPLACE SOME NOZZLES 6,676 REPLACE 2 OFFICE CHAIRS 530 KITCHEN TABLE/CHAIRS STN #3 500 ANNUAL AMOUNT FOR BEDS 2,000 REPLACE LADDERS -1971 TRUCK 10,972 STOVE REPLACEMENT STN 43 600 REPLACE 1947 LADDER TRUCK 451,517 BREATHING APPARATUS 6,610 TOTAL 497,710 �1 — PROGRAM DIVISION STATEMENT IC FUND: GENERAL DEPARTMENT: POLICE •` r — PROGRAM: COMMUNITY PROTECTION DIVISION: ANIMAL CONTROL DIVISION PURPOSE: Provide for the operation of the Animal Shelter facility and programs and enforcement of the City ordinance relating to animal control, licensing and welfare. i DIVISION GOAL: Provide community protection and animal services through administration of the Animal Control Ordinance, effective enforcement, progressive shelter management and community education, and continue to effec- tively administer the City's computerized pet licensing system thereby increasing revenues while responding to the community's need for a simple and convenient program: i GENERAL DIVISION OBJECTIVES: i 1. Maintain current level of service to the public with present number of employees and operating hours. 2. Work towards comprehensive renovation plan for Animal Shelter facility. -+ 3. Continue to expand public education programs, materials and media exposure. !' w PERFORMANCE MEASUREMENTS: Number of Licenses sold and Revenue (L = Licenses, R = Revenue) Quarter (L) FY83 (R) (L) FY84 (R) (L) FY85 (R) (L) FY86 (R) (L) FY87 (R) (L) FY88 (R) 1 290/$ 1,803 271/$ 1,322 295/$ 1,054 242/$ 849 233/$1,492 - - 2 195/$ 1,067 569/$ 2,656 284/$ 1,128 217/$ 1,302 3 2,015/$ 9,209 1,8944 7,850 2,043/$ 9,127 2,034/$14,382 4 285/$ 1,744 297/$ 1,143 278/$ 1,687 432/$ 3,509 - - - Total 2,785/$13,823 3,031/$12,971 2,900/$12,996 2,925/$20,042 1 J for y� J 168 � f� Education Programs Presented: Children 8 Adults Reached Year No. of Programs No. People FY81 11 FY82 14 379 FY83 11 420 FY84 13 490 FY85 15 365 FY86 425 FY87 10 250 `estimated 300* Citizen Generated Responses for Service Quarter FY83 FY84 FY85 FY86 FY87 FY88 1 352 .,, 2 301 ,317 281 243 268 3 251 229 193 -- f 279 4 220 225 220 305 273 280 275,. -- 1,204 1,045 1,051 969 -- DIVISION ANALYSIS: Completion of l2 is dependent upon Council's wishes. r i v w 169 EXPENDITURES: _ PERSONAL SERVICES SERVICESIAND CHARGES CAPITAL OUTLAY TOTAL i i FY88 OPERATINGCBUDGET RECEIPTS AND EXPENDITURES SUMMARY 13300 ANIMAL CONTROL FY86 ACTUAL -- FY87 BUDGET BUDGET ---- ESTIMATE --UEPTY88 BUDGET ---- REQUEST BUDGET 101,338 6;271 105,955 108,544 06 115 113,129 113,129 11,674 0 11 901 3 933 11,701 6,683 13 273 5,622 11 933.. --U------ � ,785 .15,725` -13,700. 119,283... aeasaaava .127,209 avaaaaava 132,145 avvvvvvav _ 144,384 --148,810 --- - - avaaaaava f i _.RECEIPTS: -- FY86 ACTUAL PROPERTY TAX 88,339 ANIMAL'IMPOUNDING & BOAR 30,944 TOTAL j --119,283 1 .. avaaaaava .. I I -J L _1 FY87 REVISED ESTIMATE 97,613 34,532 132,145 aaavaaaav 170 FY88 FINAL BUDGET 109,852 34_532 144,384 vavaavaav K _I ss'IC CITY OF IOWA CITY FY88 OPERATING BUDGET EXPENDITURES 13300 ANIMAL CONTROL PERSONAL SERVICES: FTE BUDGET NONE FY87 FY88 $ i ANIMAL CONTROL OFFICER 3.00 3.00 62,525 ANIMALCONTROL SUPERVISOR 1.00 1.00 27,206 BENEFIT6 23,198 _____ _______� TOTAL _____ 4.00 4.00 113,129 171 TRANSFER TO: 0 TOTAL 0 INTRA -CITY CHARGEBACKS: VEHICLE OPERATIONS 2,099 VEHICLE REPLACEMENT 0 WORD PROCESSING 0 ADMINISTRATIVE OVERHEAD 0 CBD MAINTENANCE 0 TOTAL 2,099 CAPITALOUTL)IY: REPLACE PICKUP 13,200 EUTHANASIA TABLE _---- 500 TOTAL 13,700 _.T hY PROGRAM DIVISION STATEMENT w9 FUND: GENERAL DEPARTMENT: HOUSING d INSPECTION SERVICES PROGRAM: COMMUNITY PROTECTION DIVISION: ADMINISTRATION DIVISION PURPOSE: Provide supervisory and clerical support for the Department of Housing d Inspection Services and the appropriate boards and commissions related to the department including the Electrical Board, Plumbing Board, Board of Appeals and the Housing Commission. DIVISION GOALS: - - - - Provide the supervision and clerical support necessary to enforce the Codes and ordinances of the city and the State of Iowa. GENERAL DIVISION OBJECTIVES: 1. Assist all divisions within the department in meeting their objectives and promote a higher degree of - supervisory, administrative and professional development and performance by all division heads. PERFORMANCE MEASUREMENTS: W 1. Submit all Federal, State, and local reports as required. 2. Implement departmental policies and programs consistent with City Council goals and objectives, the Comprehensive Plan and programs of the various Boards and Commissions. 3. Completion of all assigned projects and schedules prescribed by the City Manager., J 4. Report on a quarterly basis the' activity of all divisions indicating inspection and enforcement activities in administering the Building, Housing, Fire, Electrical, Plumbing, Nuisance, and Zoning Codes. DIVISION ANALYSIS: i None. iJ i 172 09 i RECEIPTS. CITY OF IOWA CITY FY86 REVISED FINAL ACTUAL FY88 OPERATING BUDGET BUDGET .-PROPERTY TAX 60,914 80,485 422 90,435 RECEIPTS AND EXPENDITURES SUMMARY ------422 -- TOTAL 61,178 13410 H.I.S. ADMINISTRATION x_aavxaax xaa xaaax EXPENDITURES: -- FY87 BUDGET ---- ---- FY88 BUDGET ---- FY86 ADOPTED REVISED DEPT FINAL ACTUAL BUDGET ESTIMATE REQUEST BUDGET PERSONAL SERVICES 53,665 73,210 72,400 830 75,789 1,090 75,789. 1,090 COMMODITIES SERVICES AND CHARGES 650 5,911 830 7,677 0 7,677 0 8,263 7,978 CAPITAL OUTLAY 952 - ----1,400 ----5_900 TOTAL v_a90_757_ _. o�:1i:7a8 aavvasca omm:aa,9.07 . x..86...2 RECEIPTS. FY87 FY88 FY86 REVISED FINAL ACTUAL ESTIMATE BUDGET .-PROPERTY TAX 60,914 80,485 422 90,435 HOUSING PERMITS i INSPEC 264 ------422 -- TOTAL 61,178 --- 80,907 90,757 x_aavxaax xaa xaaax aaaxaaaaa 173 CITY OF IOWA CITY A FY88 OPERATING BUDGET • ' EXPENDITURES 13410 H.I.S. ADMINISTRATION PERSONAL SERVICES: TRANSFER TO: _ FTE BUDGET NONE 0 --- ------ --------- TOTAL 0 • FY87 FY88 CODE 'ENFORCEMENT ASST. 1.00 1.00 20,530 H.I.S. DIRECTOR 1.00 1.00 40,102 TEMPORARIES 200 BENEFITS ---- ---14,957 TOTAL 2.00 2.00 75,789 INTRA -CITY CHARGEBACKS: VEHICLE OPERATIONS 200 VEHICLE REPLACEMENT..,,. 0 WORD PROCESSING 0 ADMINISTRATIVE OVERHEAD 0 .. „ .. _,... CBD MAINTENANCE .. .. - 0 .. T TOTAL 200 • - CAPITAL OUTLAY: ELECTRONIC TYPEWRITER .1,400 MICROFILM READER/PRINTER '' _-_°4,500 -' TOTAL 5,900 i- 174 yyy� PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: HOUSING 8 INSPECTION SERVICES PROGRAM: COMMUNITY PROTECTION DIVISION: BUILDING INSPECTION DIVISION PURPOSE: Provide required inspection, permitting, licensing and enforcement measures as required by all City regula- tory codes and the Stateregulatory codes; provides assistance to the City Clerk in inspections for liquor licenses, dance permits and smoking ordinance; assists the City Manager and Council in developing new _ ordinances; and provides technical support to housing inspectors and federally assisted housing programs. DIVISION GOAL: Maintain. a. consistent level of enforcement of all codes regulated by this division and research, develop and`enforce'codes and ordinances consistent with the intent and policy of the City Council. GENERAL DIVISION OBJECTIVES: 1. Conduct plan reviews for all but the most complex plans within 7 days after receipt of applications. 2. Maintain and provide the public with information on building safety. 3. Respond in a timely manner, to all citizens' questions/complaints concerning Code requirements. PERFORMANCE MEASUREMENTS: 1st Qtr. FY83 FY84 FY85 FY86 FY87 Number of sign permits - - - -- 451 220 429 115 126 Number of electrical permits " -- -- 217 186 73 Number of plumbing permits - 200 153 42 Number of mechanical permits Number of building permits 573 367 457 444 145 Fi Dollar amount $39,290,335 $33,780,250 $20,856,318 $25,370,523 $6,193,581 Number of field inspections 4,308 4,208 5,009 4,496 1,321 Number of plans checked 465 392 485 528 161 Average turnaround time 6 days 6 days 5 days 5 days 5 days Number of complaints 296 244 64 221 348 197 97 80 Number of violation orders - - 100 298 210 70 i Number of compliances Cost of administration of program 165,305 148,835 163,080 43,836 Revenues generated 240,989 126,748 141,949 47,888 Revenues as % of operating cost -- 146% 85.2% 87% 109% IV _ W 175 _ DIVISION ANALYSIS: The interrelation of the number of permits issued, the complexity of construction projects, the shift in Priorities of the Council and administration, and the expansion of enforcement responsibilities caused by new codes and ordinances will affect the quantity of attention to any one aspect of code enforcement. 21 176 x? t ' FYSB OPERATINGCBUDGET RECEIPTS AND EXPENDITURES SUMMARY 13420 BUILDING INSPECTION EXPENDITURES: FY86 �ADOPTE7 D BU REV ISED DEPT BUDGET ---- ACTUAL BUDGET ESTIMATE REQUEST FINAL BUDGET PERSONAL SERVICES COMMODITIES 146,969 155,344 3 362164,711 157,999 164,711 SERVICES AND CHARGES CAPITAL OUTLAY0 12;520 15;325 14,622 1,564 17"598 17 598 1,564 210 p r 0 17,480 -. TOTAL --_ a-163,061 172,285 __ __ __ aaaaaaaaa 174 237 aaa saaa --------- __183,873 -------- 0 - 183,755 1.1 I I RECEIPTS:- FY86 REVISED FINAL I ACTUAL ESTIMATE BUDGET _. - PROPERTY TAX 22 178 BUILDING PERMITS & INSPE------3 151;970 150 764 - TOTAL _ 163,061 174,237 183,755 aaaaaaaaa aaaaaaaaa aaaavamsa ry rI •1 r — 177 CITY OF IOWA CITY FY88 OPERATING BUDGET 13420 BUILDINGTINSPECTION PERSONAL SERVICES: TRANSFER TO: FTE BUDGET NONE --- ------ --------- FY87 FY88 $ TOTAL _----_-0 BUILDING INSPECTOR 4.00 4.00 100,173 SR. BUILDING INSPECTOR TEMPORARIES 1.00 1.00 29,952 BENEFITS 150 _____ __ _ __ r 34 436 TOTAL 5.00 5.00 164,711 INTRA -CITY CHARGE BACKS::: VEHICLE OPERATIONS 8,000 VEHICLE REPLACEMENT 0 J ADMINISTTRRATIVEGOVERHEAD 00 CBD MAINTENANCE 0 TOTAL _ 8,000 ... i � r rr' ,..r..,,... ..... CAPITAL OUTLAY:...,. NONE 0 TOTAL - -----0 i j . I� J 178 tA 179 PROGRAM DIVISION STATEMENT - FUND: GENERAL DEPARTMENT: HOUSING 8 INSPECTION SERVICES PROGRAM: COMMUNITY PROTECTION DIVISION: HOUSING INSPECTION DIVISION PURPOSE: Ensure, through Code enforcement, that housing facilities are of the quality necessary to protect and promote the health, safety, and welfare of not only those persons utilizing these facilities, but the general public as well DIVISION GOAL: I Provide, for the enforcement of the Housing Code and the Fire Code by inspecting rental units in accordance with the schedule for inspection and licensing of rental dwellings. Investigate citizen complaints to the ;,- satisfaction of the co m unity and provide licensing of rental units as prescribed by the Housing Code. GENERAL DIVISION OBJECTIVES: I. Ensure that the quality of rental housing and owner -occupied housing will not deteriorate from the level which has been achieved to date. 2., Assure by inspection,'enforcement and education that hazardous conditions which contribute to loss of life and property by fire are eliminated. 3. Inspect all rental property in the community; multi -family every two years; duplex every three years; and.single,family every four years. 4. Prodide technical assistance to the Housing Commission, Board of Housing Appeals, City Manager, City Council and other departments. - 5. Respond to citizen questions concerning Housing Code Enforcement. 6. Provide information and 'assistance to citizens appealing enforcement decisions. 7. Investigate and resolve citizen complaints. , 8. Hold meetings with other organizations within the community concerning Housing Code enforcement regulations and procedures, e.g. Protective Association of Tenants, Board of Realtors. L9. Provide training seminars for members of the Board of Housing Appeals. 179 _ PERFORMANCE MEASUREMENTS: N' FY82 FY63 FY84 FY85 FY86 1st Quarter FY87 Inspections: a. licensing inspections b. - 868 946 827 880 233 complaint,inspections - 121 209 132 122 49 c. request-inspections "reinspections 26 11 3 9 5 No. of No. of violation orders 657 - 690 1808 1365 1350 398 Emergency orders issued 56 199 800 299 603 120 645 198 184 113 Certificate of Structure Compliance 468 853 477 214 88'- 29 i Rental permits issued 479 853 762 713 848 230 Referrals. to Legal.__.._ 10 Zg' 9 Court 'f111ngs Rent'escrow certification 1 6 13 2 10 5 0 4 4 11 0 0 Appeals: Total No. Uheld 44 181 100 139 9 2 Dismissed 36 5 168 9 92 8 79 55 6 7 Deferred 3 4 0 5 2 0 0 2 Cost of administration of program ;87,133 ;89,566 $99,764 ;105,807 ;108,771 ;29,837_ Revenues generated $48,778 ;51,516 $59,895 ;36,515 ;54,972 $17,614 Revenue as a X of operating cost.,51X 57% 60X 35% 51% 59% DIVISION ANALYSIS: Efforts in this fiscal year will be to maintain enforcement responsibilities will affect the quantity the level of service'currently provided.''The expansion of enforcement. and quality of attention to any one aspect of code i i � J �. 180 `�. EXPENDITURES: i PERSONAL SERVICES SERVICESIAND CHARGES CAPITAL OUTLAY I TOTAL i i RECEIPTS: FY86 REVISED FINAL ACTUAL ESTIMATE FY88YOPERATINGCBUDGET RECEIPTS AND EXPENDITURES SUMMARY PROPERTY TAX 51,309 HOUSING PERMITS & INSPEC .57,462 38,391 _ .79,864, 13430 HOUSING INSPECTION SERVICES ;. 79,864, FY86 ADOPTED7 BUDGET ---- --UEPTY88 BUDGET' ---- ACTUAL BUDGET ESTIMATE REQUEST BUDGET 98x840 101,125 105,946 11 1,591 111,591 9, 216 11,184 11"184 11,522 10 522 --------- --- --�--� 0 26_5 X265 108,771 aaaaaaaaa 115,213 aaaaaaaaa -------- 118,255 vaaaaaaaa _ 124,483 123,483 aaaaaaava ,. vaaassasa FY86 REVISED FINAL ACTUAL ESTIMATE BUDGET PROPERTY TAX 51,309 HOUSING PERMITS & INSPEC .57,462 38,391 _ .79,864, 43,619 ;. 79,864, TOTAL _________ a-11=_255 __�----6- 123,483 aal98ae7= -a as acaaaaaaa 31 w 181 _.f CITY OF IOWA CITY FY88 OPERATINGBUDGET EXPENDITURES 30 HOUSING INSPECTION SERVICES VICES: FTE BUDGET NONE FY87 FY88 $ TRANSFER TO: 0 TOTAL 0 1.00 1.00 19,448 3.00 3.00 68,791 >23,352 4.00 4.00 111,591 =tea := INTRA -CITY CHARGEBACKS: VEHICLE OPERATIONS 6,0000 VEHICLE REPLACEMENT 0 WORD PROCESSING ADMINISTRATIVE OVERHEAD.. 0 .. CBD MAINTENANCE 0 . ,. ' TOTAL.. .. 6,000 CAPITAL OUTLAY:', 1 TASK CHAIR _____ 265 TOTAL ____= 265 182 R% PROGRAM DIVISION STATEMENT DEPARTMENT: HOUSING & INSPECTION SERVICES FUND: GENERAL DIVISION: HOUSING COMMISSION/BOARD OF APPEALS PROGRAM: COMMUNITY PROTECTION DIVISION PURPOSE: promote clean, decent and safe housing for the residents of The purpose of the Housing Commission is to als for the Housing Code. Iowa `City and act as the Board of APPe DIVISION GOAL: recommendations to the City Council on matters relating to accomplished by regular monthly meetings and special The Commission will study, investigate and make reconm edbyreg fulfillment of the Comnission,s purpose. This will be acoon meetings as may be necessary. Appeals will be heard as soon as practical. DIVISION OBJECTIVES role in overviewing the Section 8 and ermit5 Housing Programs and additional units as funding availability from HUD p c 1, The Commission will have a continuing assisted housing pro - will assist in obtaining rivate enterprise participation in federally 2, Aggressively pursue additional units of subsidized housing. 3; Continue to study and encourage P and enforcement of the Housing to ensure fair and impartial interpretations grams. qHear appeals as necessary Code. Code amendments.as considered appropriate. 0 opportunities for Iowa Citians. 5, Continue ,to make recommendations for Housing 6; Continue to seek new housing PP Rehabilitation programs* 1, Continued support for the S�iretionssfor Housings g "Continue review of loan app FY86 FY85 FY87 FY88 PER MFY84 EASUREMENTS: 11 12 12 1• Number of meetings held City Council 14 18 10 15 500 g 520 10 540 20 12 513 20 2, Recommendations to units assisted 486 192 gg P4 14 3, 4, Number of Number of appeals heard 10 6 4 14 12 12 5, Housing Rehabilitation: Forgivable Loan 13 3 6 10 13 14 14 Other Rental Rehabilitation 183 DIVISION ANALYSIS: The Housing Commission has continued to be involved with meeting the housing needs of elderly and low-income residents by means of the Shared Housing and Leased Housing Programs. Applications were endorsed and submitted for an additional 49 Section 8 Existing Housing Vouchers. The Commission will continue to encourage private participation in efforts to achieve clean, decent and safe housing for residents and to recommend to Council actions which will alleviate housing concerns in the community. L 184 i � J A� Y I� 19 HUMAN DEVELOPMENT Parks & Recreation Library Senior Center P -I PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: PARKS & RECREATION PROGRAM: HUMAN DEVELOPMENT DIVISION: RECREATION DIVISION PURPOSE: — The Recreation Division provides a variety of leisure time recreational services to all populations, including organized activities and supervised play. The professional staff of the Recreation Division provides purposeful recreation programming by utilizing departmental and other community facilities. The Division strives to cooperate with all agencies and to coordinate activities with other recreational organizations in order to expand leisure time opportunities for the community. — DIVISION GOAL: Provide a high-quality level of leisure time opportunities, increase the number of people served, improve the quality of program delivery, and advocate the benefits of recreational involvement to the general — public'. — GENERAL DIVISION OBJECTIVES: 1. Integrate at least fifteen Special Populations Involvement (S.P.I.) participants into recreation programs available to the general public. 2. Develop an informational brochure for the general public describing aquatic programs,. hours, and procedures. 3. Increase the number of volunteerhours for the Recreation Division by five percent. 4. Continually assess the various fees and charges and recommend changes annually through the budgeting process. NEW DIVISION OBJECTIVES: i 1. Increase promotion of the programs and services provided by the Iowa City Recreation Division by developing news releases, flyers, and public service announcements for distribution to local media on a monthly basis. 2. Develop a manual for building supervision and center staff which covers policies, procedures, and staff responsibilities by January 1, 1988. 3. Increase the number of participants in the learn -to -swim program by five percent over FY87 . _ 4. Improve communication between parents and Sumner Camp staff through informational meetings, with the — intentionof providing adequate pre -camp information by June 10, 1988. 5. Develop a comprehensive Sumer Camp guide for parent/child information by September 1, 1987. — 6. Strive for five percent increase in Social/Cultural program attendance over FY87. by May 1, 1988. 7. Increase the number of volunteers in the "Friends" program to at least twenty September 1, 1907. 8. Update all written rules and policies relative to adult sports programs by . I,r 185 I -- 3a+ 9. Complete the pool renovation project at the Recreation Center Swimming Pool by June 1, 1988. 10. Complete the first phase of the painting project at the Recreation Center by June 30, 1988. ll. Increase participation in Special Populations programs by ten percent over FY86. PERFORMANCE MEASUREMENT: P 186 FY84 FY85 FY86 Est. FY87 roJ. FY88 Participation in Social/Cultural Activities 13,708 45,024 47,664 48,000 50,500 Participation in Sports/Wellness/Center 169,936• 123,344 147,011 155,000 160,000 Activities Participation in Aquatics Activities 208,445 208,896 174,921 190,000 220,000 Participation in Special Populations Activities (including Golden Age) 9,880 11,780 12,432 13,000 13,700 Farmers' Market: Number of Vendors' stalls sold 1,182 1,376 1,549 1,669 1,700, Estimated attendance 64,000 68,050 53,875 67,300 70,000 *Includes a figure of 60,424 for all "outdoor activities." Many of these probably do not belong under the sports/wellness classification, but no breakdown was kept. DIVISION ANALYSIS: Aquatics figures are estimated assuming the existing Mercer Park Pool will not operate any longer, and the new facility not opening until April 1, 1988. The "Friends" program utilizes a "big brother/sister" concept, in working with a disabled person. Fees and charges within this division are a very important segment of the budget, and must be monitored `constantly.It'could. be.necessary to make changes during the course of the fiscal year. The,proposed swimming pool renovation project involves primarily deck work and replacement of the large glass doors. 186 EXPENDITURES: PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY TRANSFERS OUT - TOTAL CITY OF IOWA CITY FY88 OPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY 16100 RECREATION FY86 -- FY87 ADOPTED BUDGET ---- REVISED ---- FY88 DEPT BUDGET -- - FINAL ACTUAL BUDGET ESTIMATE REQUEST BUDGET 547,082 47,977 550,475 51,138 493,862 57,011 561,759 65,752 531,759 65,752 157,906 10 145 145,799 6,820 226,360 : , 6,820 .279,073 49,700 -' 264,863- 47,420 RECREATION FEES _ ___ _ 0 . 0 0 786,361 754,232. 784,053 956,284 909,794' asaaasas:. aaaaaaaaa aaaaaaaaa aaaaaasaa.sasaaamsa' --------- 784,053 RECEIPTS: " FY86 REVISED FINAL ACTUAL ESTIMATE BUDGET PROPERTY TAX 463,000 440,584 451,727 RECREATION FEES 323,361 343,469 376,792 MOTEL' TAX'" ` 0 0 37,775 MISCELLANEOUS TRANSFER., - : 0 0 43,500 TOTAL --------- 786,361 --------- 784,053 --------- 909,794 187 n CITY OF IOWA CITY FY88 OPERATING BUDGET EXPENDITURES 16100 RECREATION PERSONAL SERVICES: FTE BUDGET FY87 FY88 $ M.W.I—RECREATION & GVMT BLDGS 1.00 1.00 16,245 M.W.II —RECREATION 1.00 1.00 19,448 SR CLERK/TYPIST — RECREATION 1.00 1.00 18,917 ADMIN.-SEC.—RECREATION '"1.00. 1.00 22,006 SR M.W.—RECREATION 1.00 1.00 25,043 1.00 1.00 130:314 RECREAT ONASUPERINTENDENT BEE�NIEEFFIITISS 212 139 79_751 — TOTAL 10_00 10_00 _ 531,759 188 TRANSFER TO: NONE 0 TOTAL INTRA—CITY CHARGEBACKS: VEHICLE OPERATIONS 3,176 VEHICLE REPLACEMENT 6:430 WORD PROCESSING CBDIMAINTENANCE OVERHEAD 0 TOTAL 9,606 CAPITAL OUTLAY: SEWING MACHINE 500 REC CENTER POOL REMODELING 27,000 PAINT GYMNASIUM CEILING 16,500 TELEVISION REPLACEMENT 400 STEREO REPLACEMENT 2:2 00 1 TASK CHAIR ESL—PUSH TYPE SNOWBLOWER 320 TOTAL 47,420 PROGRAM DIVISION STATEMENT _ FUND: GENERAL — PROGRAM: HUMAN DEVELOPMENT DEPARTMENT: PARKS & RECREATION DIVISION: PARKS DIVISION PURPOSE: Maintain a variety of open space opportunities for residents leisure time pursuit. which allow for both active and passive DIVISION GOAL: Maintain the City's parks, and other assigned facilities, at a level of service satisfactory to the Public, based on available resources. general GENERAL DIVISION OBJECTIVES: - i I. Improve turf areas by maintaining a. program of sound agricultural, practices, including fertilization, weed control, aeration and seeding. 2. Save labor costs of trimming and reduce tree injury by using herbicides around trees areas. ry and hard to mow NEW DIVISION OBJECTIVES: 1. Renovate unsafe electrical wiring in City Park shelter by November 1, 1987. 2. . Renovate restrooms in South Hickory Hill Park by October 15, 1987. 3.. Install water supply to shelters in City Park by October 15, 1987, 4. Initiate and implement an annual playground improvement program, primarily for the replacement of old I!! 5. Improveudailyparatus the first June cleanupMand maintenancith ehofeparkpshelterrleted s bassi nine, specific task by July 1, 1987. y assigning part-time personnel to perform this 6. Establish a systematic tree replacement program for all city parks, with primary emphasis initially on City Park, by October 15, 1987. i i i i 189 0L PERFORMANCE MEASUREMENTS: Est. Proj. s� FY84 FY85 FY86 FY87 FY88 1. No. of shelter reservations per 1,452 1,259 1,387 1,400 1,400 season j 2. No: of hours spent on mowing 4,790 4,609 4,727 4,700 4,700 operations per season 3. No. of hours spent on projects 2,200 2,207 2,014 2,200 2,200 for other City departments 4. No. of maint. acreage assignment 43.9 43.9 52.0 52.0 52.0 per employee 5. Dollar cost per acre of maint. 789.00 735.29 725.67 750.00 750.00 park8 other non -park properties 6. Total gallons of fuel consumed 12,000 12,062 11,737 12,000 12,000 per fiscal year DIVISION ANALYSIS: II 1. Performance Measurement 11: Reservations may be down if further hours fee increases are implemented: to on i e re nis�lowY85 2 Performance Measurement02 and #5:su,nTh of number The 984. eracrefigure due to the arcost p FY85 dollar unusually the 3. dry'sumner'of 1984. Performance Measurement 14: Adjustments in the number of maintenance acre new assignments per employee and ii the number of mowing hours will be necessary upon acquisition of parkland. i 190 CITY OF IOWA CITY FY88 OPERATING BUDGET RECEIPTS AND 6200EHARESRES SUMMARY __-- FY88 BUDGET -- FY87 BUDGET - BUDGET EXPENDITURES: FY86 ADOPTED REVISED REQUEST CTUAL BUDGET ESTIMATE 191 328,770 90 106,597 33,0000 48_3,5_57 A 282,481 295,032 299,860 27,827 311,789 29,079 PERSONAL SERVICES yy,961 102 360 271827 110,200 1,000 110,200 1,000 106,709 36,500 COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY 0 10_000 --- 10_000 ----- ___10,000 494,077 94,0 TRANSFERS OUT --------- 414,995 ----- 059 444,059 448,887 vaaaa=a== ==4 aaaaaaoaa ss444 •' RECEIPTS: FY86 FY87 REVISED ESTIMATE FY88 FINAL BUDGET _.._ ACTUAL 409,070 447,2710 445,941 12,616 PROPERTY SOUS TRANSFER MISCELLANEOUS 5_920 5,616 -'448 ____ MISCELLAN --- 414,995 448,807 =asaaaaaa 483,557 TOTALasssssaaa 191 328,770 90 106,597 33,0000 48_3,5_57 CITY OF IOWA CITY FY88,OPERATING BUDGET EXPENDITURES 16200 PARKS PERSONAL SERVICES: FTE BUDGET FY87 FY88 $ M.W.II -.PARKS - 4.00 4.00 78,749 M.W.III'- PARKS 3.00 3.00 67,143 SR. M.W. - PARKS MOWING 1.00 1.00 22,901 SR. M.W. = PARKS CONSTRUCTION 1.00 100 25,043 PARKS SUPERINTENDENT 1.00 1..00 33,342 TEMPORARIES MOWER 3,000 .., 20,701 OVERTIME REPLACE PLAYGROUND EQUIP 10,000 1,125 BENEFITS REPLACE 10 PICNIC TABLES ----3,000 _ _ 66,166 TOTAL 10.00 10.00 315,170 192 TRANSFER TO: NONE 0 TOTAL 0 INTRA -CITY CHARGEBACKS: VEHICLE OPERATIONS 41,024 VEHICLE REPLACEMENT 28,603 •" WORD PROCESSING 0 ADMINISTRATIVE OVERHEAD 0 •- CBD MAINTENANCE 0 TOTAL 69,627 CAPITAL OUTLAY: .-. REPLACE 10 BARBEQUE GRILLS 2,500 PLBG. AT HICKORY HILL RR 3,000 TREE REPLACEMENT 5,000 MOWER 3,000 .., ELECTRICAL WORK ON SHELTERS 5,000 REPLACE PLAYGROUND EQUIP 10,000 ESL -WATER TO SHELTERS 1,500 REPLACE 10 PICNIC TABLES ----3,000 TOTAL 33,000 PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: LIBRARY (I� PROGRAM: HUMAN DEVELOPMENT DIVISION: LIBRARY DIVISION PURPOSE: — Provide the residents of Iowa City and contractual service areas with free access to reading, viewing and listening resources and services for information, self education, personal enrichment, recreation and community organizational activities; furnish supplementary resources for use by elementary and secondary school students. DIVISION GOAL: Implement the goals and priorities for FY88, the fourth year of the Library Board's 5 -year plan. These goals were revised in June 1986 to reduce library staffing requirements. GENERAL DIVISION OBJECTIVES: I` 1. Maintain the range and quality of services offered through addition of permanent staff or reductions in library hours. 2. Provide effective handling and a sufficient quantity of library materials so that 65-70% of users' r_ requests for a specific item are satisfied. 3. Sustain the FY87 level of volunteer hours; increase the amount of private funds received for library materials; if additional staff available, add gift materials at FY85 level. 4: Maintain FY87 level of services for elderly and disabled. 5. Complete work on the next five-year plan (FY1990-94), — NEW DIVISION OBJECTIVES: 1. Assume management of Cable Access Center if Library Board and City Council agree on a contract. PERFORMANCE MEASUREMENTS: FY83 FY84 FY85 FY86 FY87 FY88 (est.), (goal) 1':A.` Registered borrowers) 45,300 47,961 50,741 53,057 47,5002 48,0002 % IC residents who are registered 73.5% 79.1% 83.6% 89.2% 80.0% 80,0% --------------- J llncludes Iowa City, rural Johnson Co., Coralville and fee card holders. -� 2Computation'method revised 9-1-86. — -tai 193 i I� X11 i f FY83 FY84 FY85 FY86 FY87 FY88 T-esT ) oal B, N people entering the building 471,600 497,276 507,620 513,232 528,000 9 ) 535,000 C. Circulation 536,200 574,525 622,265 647,742 680,000 695,000 D. Questions handled. % which are by telephone 50,085 52,689 53,735 54,714 56,500 57,000 31.4% 31.2% 31.8% 32.0% 30,0% 30.0% E. Hours Open 3,162 3,177 3,174 3,149 3,100 3,100 2.A. Circulation per book added (above 35 indicates collection is deteriorating) 26.9 32.8 31.5 38.4 33.0 32.0 B. Availability rate (% of items sought which are on shelf available for use) 68.0% 68.1% 66,2% 58.1% 68.0 3.A. Number of gift items added 1,510 2,121 3,149 2,033 2,000 68.0% 3,000 B. Gift dollars used for library materials $31,754 $19,887 $14,240 $21,433 $25,225 $29,200 C. Volunteers in F.T.E. 2.4 2.8 2.8 2.5 2.5 2.5 D. N of hours contributed per volunteer 20,6 29.3 35.0 39.2 40.0 42,0 4.A. Mailings sent to homebound borrowers 185 370 350 395 370 370 B. Uses of study room equipped for handi- capped NA NA NA 56/6 mos. 150 175 C. Circulation to people 65 or over NA 15,840 18,295 19,134 19,800 -20,500 " S.'! New file=year plan adopted by 7-1-88 ready for use with FY90 budget planning. 6c','Library ,will meet 75% of goals established the first year. by the Cable Commission for the Access Center by the.end of DIVISION ANALYSIS: Iowa City's young, highly -educated, high tech average city of 150,000 to 180,000 population uses library service at a rate equivalent to an people. To collection less than half as large as serve the same number of users ICPL has a budget, staff and cities of that size. 194 i i Library use has increased beyond the capacity of the FY82 staff and collection, beyond the capacity extended by automation and new building efficiencies, volunteers, gifts and temporary workers. After a six-month study, the Library Board revised its five-year plan and made service level changes which reduce additional staff requirements from 4.25 (FY87 budget request) to 2.5 (FY88 budget request). The Board continues to search for additional tax monies as an alternative to reducing library hours, but is committed to having the library remain a free, full-service operation whenever it is open. The library needs a level of tax support adequate to provide for basic operations. Services can be enhanced by a variety of income-producing operations, fund raising efforts and in-kind contributions, once an adequate base is established. The Library Board is eager to discuss long-term funding and budgeting alternatives with the City Council and City staff in order to achieve this base. 195 A� CITY OF IOWA CITY FY88 OPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY 16300 LIBRARY txr�nui•ruxts: FY86 -- FY87 ADOPTED BUDGET ---- REVISED ---- FY88 DEPT BUDGET ---- FINAL ACTUAL BUDGET ESTIMATE REQUEST BUDGET PERSONAL SERVICES COMMODITIES 829,474 30,467 868,533 29,100 870,154 29,100 905,985 31,700 905,985 31,700 SERVICES AND CHARGES 183,197 188,070 188,070 191,260 191,260 CAPITAL OUTLAY TRANSFERS OUT 156,964 3,500 --------- 172,825 3,500 ---1111-- 172,825 3$00 181,450 31500 178,950 31500 TOTAL 1,203602 1,262,028 ---1111-- 1=263,649 ---1_111- 1,313895 --------- 1,311,395 mvvmm vmo mvvvvvvvv v vvvvxes vvvvv vvv vvvvvovvv RECEIPTS: FY86 RED VISE FI NAL ACTUAL ESTIMATE BUDGET PROPERTY TAX 999,369 1,041,539 1,083,863 LIBRARY SERVICES 75,093 82,456 82,456 JOHNSON COUNTY CONTRACTS 116,585 126,203 131,140 CABLE TV CHARGEBACK 12,555 ---12-55- 13,451 ---13-45- 13,936 TOTAL 1,203,602 1,263,649 --------- 1,311,395 196 _.T 197 M K d s 4A v4? CITY OF IOWA CITY FY88 OPERATING BUDGET EXPENDITURES 16300 LIBRARY TRANSFER TO: PERSONAL SERVICES: FTE BUDGET EQUIP. REPLACE. RESERVE --- 3,500 --- ----"TOTAL 3,500 FY87 FY88 $ 2.00 2.00 36,274 EpNT 4.00 4.00 77,792 I 2.00 2.00 41,684 ANT II 1.00 1.00 21,570 ANT III 2.00 2.00 44,762 .. RARY 1.00 1.00 22,901 IMTRA_CITY CHARGEBACIGS: 1.00 1.00 27,810 IBRARY 1.00 1.00 1.00 22,838 1.00 23,421 VEHICLE OPERATIONS 0 0 - CIRCULATION - COMMUNITY SER 1.00 1.00 31,574 VEHICLE REPLACEMENT WORD PROCESSING 0 - INFORM SERV SER 1.00 1.00 1.00 31,491 1.00 26,099 ADMINISTRATIVE OVERHEAD 0 0 - TECHNICAL -YOUTH SERVICE 1.00 1.00 29,370 CBD MAINTENANCE . IRECTOR 1.00 1.00 32,510 OR'' 1.00 1.00 43,056 TOTAL 0 2.25 2.25 38,429 ER K' PT 1.25 1.25 23,639 'ANT I IPPTTI 10,421 0 646 PT .50 .50 1.25 1.25 33,550 94,000 CAPITAL OUTLAY,: 13,500 LIBRARY MATERIALS �� 138 810 3 168,648 EXTERIOR BRICK REPAIR COMPUTER UPGRADE: 2ND OF 5 r 000 31:300 TOTAL 26.75 26.75 905,985 TYPEWRITER WITH PRINTER ___--r-_- TOTAL 178,950 . 197 M K d s 4A v4? PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: PARKS & RECREATION PROGRAM: HUMAN DEVELOPMENT DIVISION: ADMINISTRATION DIVISION PURPOSE: Direct and coordinate operations in the Department's six divisions: Recreation, Parks, Cemetery, Forestry, Government Buildings and Central Business District Maintenance; and provide staff liaison for the Parks and Recreation Commission. DIVISION GOAL: Provide a wide variety of Parks and Recreation services and programs through the efforts of a; well motivated; efficient work force: GENERAL DIVISION OBJECTIVES: , 1. Prompt dissemination of information from the Council, City Manager, Parks and Recreation Commission, and other departments and divisions to appropriate division heads and divisions. 2. Systematic monitoring of divisions to ensure that each is functioning effectively and efficiently. 3. Avoid duplication of services within City government, and attempt to avoid duplication of parks and recreation services and facilities offered by other governmental units or private enterprise. 4. Work with the Parks and Recreation Commission; keeping them better informed, and helping them to be a more vital segment of the organization. NEW DIVISION OBJECTIVES: ,1. Assist the Parks, and Recreation Commission with the continued development and implementation of the __ .... proposed Parks and Recreation Foundation. : 2." 'Establish fees and charges guidelines and a fees and charges policy for the various divisions within "the department and submit to the City Council by October 1, 1987. 3. Assume a leadership role in ensuring the completion of the new swimming facility at Mercer Park and the renovation of City Park Pool by April 1 and May 1, 1988, respectively. 4. Assume a leadership role in the initiation and implementation of plans to develop a new outdoor park and recreation complex, consisting primarily of softball and soccer fields, probably in conjunction with the new wastewater treatment facility with conceptual design completed by October 1, 1987. 5. Work with the Parks and Recreation Commission in developing a long-range master plan for acquisition, development and maintenance of parkland and recreation facilities by June 1, 1988. 6. Improve working conditions at the Recreation Center by installing carpet in the office areas by November 1, 1981, I `1 w 198 _7 _ PERFORMANCE MEASUREMENTS: Overall performance of department administration will be reflected in the level of success achieved within A` each operating division. DIVISION ANALYSIS: The proposed Parks and Recreation Foundation is in draft form. It's primary purpose will be the collection and solicitation of donations, for the benefit of parks and recreation in Iowa City. In the past, fees have been implemented and/or increased in a somewhat haphazard fashion. There is a need to establish guidelines and a general policy regarding fees and charges, with Commission involvement. It appears the department's highest capital improvement priority (other than the two pool projects) should be the development of -a new soccer/softball/park complex. The City is sadly lacking inuaq lity softball and soccer facilities, and a major "centralized" complex would be a tremendous asset to the community. The development of a long-range master plan would appear to be necessary not only as a blueprint for the future, but also to prevent haphazard or impulsive acquisition of potential parkland which may be neither desirable nor suitable for high priority development. The department needs a much more extensive C.I.P. budget. Not only are new facilities needed, but a, great deal of maintenance/renovation/replacement of existing facilities is a must. This does not appear to be a case of neglect, with respect to daily maintenance. It is simply due to the fact that not enough funding has been appropriated (possibly not requested) through the C.I.P. process on a regular basis over the past few years. 200 FY88YOPERATINGCBUDGET 16500SPAARRKSE6PRECREATIONSADUMIX EXPENDITURES: - FY86 -- FY87 ACTUAL ADOPTED BUDGET ---- REVISED --UEPTY88 BUDGET ---- BUDGET ESTIMATE REQUEST FINAL BUDGET — PERSONAL SERVICES COMMODITIES 47 396 76,274 78'274 SERVICES AND CHARGES CAPITAL OUTLAY 2,992 X863 2 83647 83,360 647 „,. ' 175 2 175 4,3604 4,214 X875 . .TOTAL _ ------�-- —'----175 vav51,492 79,623 aaaaaaaav ---81,734 asa81,734. 88 371 89,096 maa88,371 w RECEIPTSe' FY86 FY87 ACTUAL ESTIMATE FYSS BUDGET PROPERTY TAX 51,492 -----=--- 89 096 TOTAL ---81_734 51,492 avvaa=v=a 81,734 -- 89 89,096 '-•• va=a=nava rl I w+l 200 FY88YOPERATINGCBUDGET - 16500 PARKSP6NRB RECREATION ADMIN PERSONAL SERVICES: TRANSFER TO; _ FTE BUDGET NONE • FY87 FY88 $ TOTAL --------0 _i PDAR(S6SEC. - PARKS 6 REC RECREATION DIRECTOR OVERTI 1.00 1.00 22,734 1.00 '1.00 ME BENEFITS „.,.,. 45,906 390 __ _ 14,330 TOTAL _ ___ _ 2.00 2.00 83,360 =asse mvmsa vvvvssysa INTRA -CITY C ... NARGEBACKS: I VEHICLE OPERATIONS i I ... ... .. ,.. VEHICLE REPLACEMENT 0 WORD PROCESSING 0 ADMINISTRATIVE OVERHEAD 0 - CBD MAINTENANCE 0 TOTAL - _ 0 J CAPITAL OUTLAY: ESL-TABLE SHELVES 300 575 TOTAL ------875 i !J _I i 201 ;'a0: PROGRAM DIVISION STATEMENT +` FUND: GENERAL DEPARTMENT: PARKS 8 RECREATION PROGRAM: HUMAN DEVELOPMENT DIVISION: PARKS & RECREATION COMMISSION DIVISION PURPOSE: Recommend and reviewpolicies, rules, regulations, ordinances and budgets relating to various divisions comprising the Parks and Recreation Department, and advise the City Council on all matters affecting the department. DIVISION GOAL: Provide a year-round program of leisure time activities and facilities at various locations throughout -the community to meet the needs of a population having widely varied characteristics and interests. w DIVISION OBJECTIVES - 1. Assume the lead role in the continued development, and subsequent implementation of the proposed Iowa City Parks and Recreation Foundation. 2. Work with staff in developing guidelines and a policy for the assessment of fees and charges. 3. Serve as a base of activism for developing a large outdoor sports field/park complex. 4.. Develop a long-range master` planning process and implement same. ~ 5. Work to develop ways to broaden public input into the recreational planning process. 202 r - PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: CITY MANAGER PROGRAM: HUMAN DEVELOPMENT DIVISION: SENIOR CENTER DIVISION PURPOSE: Operate a Senior Center facility from which an array of services, programs and activities that support -- independent living, stimulate personal growth, and provide a channel/forum for intercommunity relationships among participants are effectively assembled and promoted. DIVISION GOAL: Support the effort to maintain or improve a personally acceptable quality of life for Johnson County senior citizens. GENERAL DIVISION OBJECTIVES: 1. Make, the general community and particularly the elderly aware of the Senior Center through distribution of a monthly newsletter, use of the media, and personal outreach by the Council of Elders, Senior Center Commission, staff, student volunteers and participants. 2. Provide volunteer opportunities which encourage increased social interaction for adults 55 or older. 3.. Effectively coordinate available comnunity services and activities for the elderly of Johnson County through classes, workshops, series and special events. 4. Provide the elderly community a focal point from which they can plan, organize and implement programs and activities which they deem important in maintaining or improving their quality of life. 5. Provide an opportunity for community agencies serving the elderly to exchange information, share expertise and coordinate their services to the elderly and to facilitate monthly meetings. of the Service Providers Organization. 6. Serve city, county and other entities as a source of data on the elderly of Johnson County to facili- tate the planning process. 7. Promote a cooperative exchange with the University for training, research and continuing education. 8. Facilitate operation of the'Eldercraft Shop. 9. Provide staffing for the Senior Center Commission. 10. Provide space', to the extent possible, for services and activities which primarily benefit the elderly. _l J 203 pts SENIOR CENTER UNITS (Those signing in OF SERVICE using num ere comp mentary cards) ACTIVITY OR SERVICE FY83 Senior Center* FY84 FY85 FY86 City County 57,545 47,882 58,249 47,988 58, 221 61,685 Visitors 7,173 7,166 4497 7,732 45,284 2,724 2,914 4,992 7,621 8,803 AARP 1,970 2,530 2,126 ADP 2,451 Congregate Meals -" 2,004 1,809 2,299 55,578 61,064 61,330 56,072 ESA 1,192 1,108 594 SEATS 1,973 i. :-Other: 4,851 5,725 9,114 11,141 "" 4,126 3,712 3,400 1,613 PERFORMANCE MEASUREMENTS: (*) The Senior Center figures to sign in. are not accurate by a factor of approximately 10% as participants do not have VOLUNTEER HOURS CONTRIBUTED ACTIVITY FY83 FY84 Senior Center Post 965-1/4 FY85 FY86 Guide/Host Eldercraft Shop 4,593-1/4 3 803-1/4 805 3112 776;75 833.5 5,175.5 4,827.25 Library Teachers 293-1/2 805 3,280 3,420,5 250.25 Other' Total 971 1,283-1/2 1,072 21 211, 257.5 1,533.5 2,054 , y1b s/4 Tt .,.re,�,�084 5 24 5 3tq 3iv Classes loe•5 .�.c.� b.i/.Z5 Services 24 29 106 165 192 iV Special Events 260 191 658 242 176 624 886 204 DIVISION ANALYSIS: Having a half-time volunteer specialist has enabled the Senior Center to better carry out its objectives. Outreach has been intensified by publishing larger Senior Center Posts; additional programs such as an expanded Head -to -Tae screening have brought more services to the a er y of Johnson County; activities culminating in a quilt raffle, a cookbook and a fifth year celebration are the result of high levels of staff/volunteer efforts. If the volunteer specialist becomes a full-time position, we will be able to increase volunteer recruitment, training and involvement. .We will also answer the community call for volunteers by organizing a volunteer bureau. 205 EXPENDITURES: COMMMODITIRSESRVICES SERVICES SOUTTLAYNARGES TRANSFERS OUT TOTAL RECEIPTS: FY88YOPERATINGCBUDGET RECEIPTS AND EXPENDITURES SUMMARY 16700 SENIOR CENTER FY86 ACTUAL -- FY87 ADOPTED BUDGET ---- REVISED --UEPTY88 BUDGET ---- ESTIMATE REQUEST FINAL BUDGET 111,963 5,550 126,458 129,917 1 139,779 139,659 83,728 79,157 0 79,157 75,590 78 090 _4 000 _ _ :000 0 6,000 0 6_000 ' 6,000 0 C=20205,353 PFJ==3 220,618 ==J _ 222,227 __ 228,202 __ 230,482 206 _-T FY86 ACTUAL FY87 ESTIMATE FY88 BUDGET PROPERTY YCOUNTY CONTRACTS SR 164 283 90;043 144,124 146,096 CENTER SERVICES 1155 ___-1,027 155 TOTAL 205,353 _________ 222,227 ___ 230,482 206 _-T r FY88YOPERATINGCBUDGET EXPENDITURES _ 1670 CENTER PERSONAL SERVICES: FTETRANSFER ------ BUDGET To- PARKING OPERATIONS 6,000 _ FY87 FY88 $ TOTAL -"" SR. CLERK/TYPIST - SR. CENTER M.W,II - SR. CENTER 1.00 1.00 16,702 _ 6,000000 _ SR.C�TERECOORDI aTpg CENTER 1.00 1.00 19,926 1.50 1.00. 28,808 VOLUNTEER SPECIALIST -SR CENTE(PT) `TEMPO " 1.00 1.00 30,514 0 OVERTIME . 11,840 BENEFITS 3,508 31508 210 '-� 28,151 INTRA -CITY C HARGEBACKS:= TOTAL �'� i ----- -----____ 4 50 4.50 139 659 VEHICLE OPERATIONS =__- VEHICLE REPLACEMENT` WORDPROCESSING -" 250 0 ADMINISTRATIVE OVERHEAD 4,212 CBD MAINTENANCE f .. . 0 ;.._. .. .. TOTAL q, 462 J - .. ... ====4_462 -i CAPITAL`OUTLAY: NONE 0 ... TOTAL --------- 0 J. I I 207 f=` PROGRAM DIVISION STATEMENT i 1 FUND: GENERAL PROGRAM: HUMAN DEVELOPMENT DEPARTMENT: CITY MANAGER DIVISION PURPOSE: DIVISION: SENIOR CENTER COMMISSION Serve in an advisory, role to the City Council and Johnson County Board of Supervisors in regard to the needs of the Senior Center. DIVISION GOAL: Monitor the operation of the Senior Center to ensure that an environment is support created which will the efforts of Johnson County senior citizens to maintain an acceptable quality of'life.- DiVISION.OBJECTiVES:_ f 1. Make recommendations with regard to policies and programs of the Senior Center, 2. Join staff and other interested, persons in seeking adequatefinancial resources for the operation of the Senior Center: 3, Encourage full participation by'senlor citizens in the programs of the Senior Center. 4. Ensure that the Senior Center is effectively integrated community with organizations with coenpn goals into the in meeting the needs of senior citizens. and cooperates 5' -Serve in an advocacy role with regard to the needs of senior citizens in Johnson County. DIVISION.ANALYSIS: The Commission meets monthly to receive input from the elderly community and service providers, to guide :...Boa the, in operation, of, the facility and to make the to the City Council and Johnson County .Board of Supervisors on programs and policies relating to the elderly. 208 C\.� _ � �- -- - �� - �- - \ �� ;; .. - - `_ -• nom— � __.� .m.._-,, i. Mme{ 4 r'v�in�. .. n i nes' LL�.�'�++�e:. ... �lv � . '`:a ,:�_ . ,.�,._.� .,_ �,.y.,.. .,.,� Y. ♦ , rte. � �� ✓ e'aou�afJ... �. . FY88TOPERATING BUDGET Iq ,PARKING OPERATIONS FY86 ACTUAL FY87 ESTIMATE FY88 BUDGET — BEGINNING BALANCE TOTAL BALANCE 495,756 ----------- 309,664 ------ ----- 13 049 , PARKING FINES ___ 495 756 �__ 309,664 --''"' --- 13,049 — INTEREST INCOME BUILDING RENTALS 152,435 96,742 178200 192,000 -• PARKING RAMP REVENUE OTHER PARKING REVENUE 6,087 996 755 78'000 ' 5,087 1,105,070 65,000 6,087 -:SR. CENTER PARKING MISCELLANEOUS - 4621,901 4,000 501,908 1,129,830 • TOTAL RECEIPTS ---_------- 6,000 ---_--1,000 - 6,000, 1_000 PERSONAL SERVICES 1,719,398 --------_-_ -- 1,875,777 '--"" 825 COMMODITIES . SERVICES -AND CHARGES -572,733 -34,315 -590,914 -21 820 __1,912,825 -633,948 CAPITAL OUTLAY TRANSFERS -250,236 -7,064 -301'631 -313;026 CONTINGENCY -1,041,142 -29 636 -1,224,554 800 - TOTAL EXPENDITURES ---------- � _-3,83_7 -896 -20,000 " --1_905_490 -2_172,392 -1_925_874' ENDING BALANCE - --- 13,_049 t 1 209 `fa E� E PROGRAM DIVISION STATEMENT FUND: ENTERPRISE PROGRAM: NOME 8 COMMUNITY ENVIRONMENT DEPARTMENT: FINANCE DIVISION PURPOSE: DIVISION: PARKING SYSTEMS Operate and maintain the City's on and off-street parking facilities regulations, primarily in the CBD. and enforce appropriate parking i DIVISION GOAL: j. Operate the Capitol Street and Dubuque Street parking ramps and provide a high in the CBD. .. level of parking enforcement GENERAL DIVISION OBJECTIVES: 1. Operate the parking ramps in such manner to facilitate the parking periods of usage. demands, especially during '+ 2. Maintain current level of enforcement in metered and permit 3. Maintain an ongoing maintenance areas. @ Peak program of meters. 4. Maintain physical structures of parking ramps. 5. Improve impound procedure to reduce personnel cost and time involved. ~ PERFORMANCE MEASUREMENTS: ActualActual Actual FY83 FY84 Actual Actual Proj. Proj. Capitol St. Ramp Revenue* 341,756 398,080 483,007 Dubuque St. Ramp Revenue 110,800 129,000 FY85 607,844 FY86 704,350 FY87 765,000 FY88 769,000 i 146,363 Metered Lot Revenue (f) 65,805 65,411 71,787 Street Meter Revenue (f) 173,398 206,823 83,590 212,832 95,313 235,000 84,000 236,000 84,500 176,207 194,304 No. of Faulty Meters 229,016 281,806 315,000 316,500 Reported 1,340 1,828 1,963 No. Found Faulty 859 1,127 1,315 1,838 1,318 1,000 1,000 No. of Meters Rebuilt 206 546 312 No. of Tickets Issued 1,174 201 198 308 700 400 700 118,135 103,532 116,829 No. of Cars Impounded 373 134,402 126,682 125,000 400 125,000 657 *Does not include permit or hotel revenue. 358 1,267 900 900 ,V �M 210 DIVISION ANALYSIS: Parking Systems is going thru an adjustment period following last year's rate increase. Outside influences are currently being adjusted and their impact on the system cannot be determined at this time. Revenue will be affected as a result of these adjustments. Impoundment continues at a high level. The current procedure will be reviewed in an attempt to reduce the time and personnel involved. j i1 I •� i J 211 Ad% F r yW�} Y G FY88TOPERATING BUDGET - RECEIPTS AND EXPENDITURES SUMMARY 41100 PARKING OPERATIONS EXPENDITURES: - FY86 ADOPTED DE 87 BUDGET ---- ---- BUDGET ---- REVISED FINAL ACTUAL BUDGET ESTIMATE REQUEST BUDGET PERSONAL SERVICES 572 733 COMMODITIES 34 315 594,751 590,914 633,948 633,948 SERVICES AND CHARGES 250,236 315,280 301,631 313 534 CAPITAL OUTLAY 21,820 21,820 21,368 20,368 TRANSFERS OUT 7 064 . 313,026 ,036 29 636 CONTINGENCY 1,041=142 1,346-945 1-224;554 896;800 896'800 0 0 3,837 20_000 20_000 TOTAL 1,905,490 2,307,832 2,172392 1,927,382 1,925,874 RECEIPTS: FY86 REED FINAL VIS ACTUAL ESTIMATE BUDGET i PARKING FINES 152,435 178,200 192,000 INTEREST INCOME 96,742 78,000 65,000 BUILDING RENTALS 6 087 OTHERNPARKING REVENUE6,087 996,755 1,105,070 1,129;830 GENERAL FUND -SR. CENTER 462,901 501,420 512,908 MISCELLANEOUS 4,000 6,000 6,000 j ------ 478 1,000 _ 1,000 TOTAL 1,719_398 1,875,777 1,912,825 f .r I 212 CITY OF IOWA CITY FY88 .EXPENDITURES 41100 PARKING OPERATIONS PERSONAL SERVICES: FTE BUDGET FY87 FY88 $ 2.00 2.00 33,304 4.00 4.00 70,056 4.00 4.00 75,048 1.00 1.00 19,030 1.00 1.00 19,105 1.00 1.00 21,570 1.00 1.00 .20,296 1.00 1.00 22,901 1.00 .1.00.23,878 1.00 1.00 32,781 (PT)17.00 7.00 118,118 PT 1.50 1.50 27,623 20,494 4,000 125,744 TOTAL 25.50 25.50 633,948 213 TRANSFER TO: GENERAL FUND — FINES GENERAL FUND — REPAY LOAN 192,000 20,000 RENEWAL & INPR. RESERVE 60,000 624,800 BOND & INTEREST SINKING. TOTAL 896,800 INTRA—CITY CHARGEBACKS: VEHICLE OPERATIONS 11,182 7'200 VEHICLE REPLACEMENT WORD PROCESSING ADMINISTRATIVE OVERHEAD 108,265CBD 0 14AINTENANCE TOTAL 127,186 CAPITAL OUTLAY: 3 WORK BENCH CHAIRS 600 METER REPLACEMENT 20,000 DOORS AT CAPITOL ST. RAMP -- 21,132 TOTAL 41,732 Ler fit r .1 BEGINNING BALANCE TOTAL BALANCE INTEREST INCOME BOND SALES BOND ORDINANCE TRANSFERS TOTAL RECEIPTS TRANSFERS ,TOTAL EXPENDITURES ENDING BALANCE FY88TOPERATING BUDGET PARKING, BOND RESERVE FY86 ACTUAL FY87 ESTIMATE 455,60.1 651,114 455,601 651,114 ---- 184,934 ---___� 0 10,579 _ 195,513 _------___o ------'---0 ___ ----___0 ---'--___-0 ----------0 651,114 maaamaaaaa 651 aaaaaaavalm. 214 FY88 BUDGET 651,114 651,114 0 .0 0 ___0 __-- ---- __ 0 651,114 aaamsaamama BEGINNING BALANCE• _ TOTAL BALANCE TRANSFER FROM MEOPE�RATIONS 1 TOTAL RECEIPTS SERVICES AND CHARGES CAPITAL OUTLAY �. TRANSFERS TOTAL EXPENDITURES i ENDING BALANCE. 11 FY88TOPERATING BUDGET 94 PARKING, RENEWAL 6 IMPROV RES - FY86 ACTUAL FY87 ESTIMATE FY88 BUDGET 0 50,260 110,260 ----------0 ----- 50,260 110 ,260 60, 0000 60,000 9999__ 60,000 ----------- 0 60, 000 --- ______9_740 60,000 -"-'--'-'- -60 000 -9,7400 0 -----'-1--0 0 ---------- 0 0 -9_740 ------ 0 0 �-'--'-----Q -'- -----------' --"---'-- - .. 50260. 9999__ a==a ====110,260 170,260 LAP -I F CITY OF IOWA CITY FY88 OPERATING BUDGET SINKING RESERVE - 1985 ISSUE 216 FY88 BUDGET 275,723 -__ 275,723 0 447,945 447_945_ 0 447,195 447_195 276,=473 FY86 ACTUAL FY87 ESTIMATE � 280_212 BEGINNING BALANCE --666"'6 280,212 TOTAL BALANCE --'--12875 ----280,21- _ BOND SALES TRANSFERS 267,382 0 468 930 -----68_93_ BOND ORDINANCE _-_ 280,257 468,930 TOTAL RECEIPT3 -----'-'-4U -----6666-� SERVICES AND CHARGES _473,419 CAPITAL OUTLAY----------- -473,419 TOTAL EXPENDITURES -__---_---- :;.....:... - .._ _._ 280,212... - 275,723 ENDING BALANCE 216 FY88 BUDGET 275,723 -__ 275,723 0 447,945 447_945_ 0 447,195 447_195 276,=473 _I PY88TOPERATING BUDGET h SINKING RESERVE - 1986 ISSUE A FY86 FY87 FY88 ACTUAL ESTIMATE BUDGET �I j BEGINNING BALANCE _ TOTAL BALANCE -� ___2_244 122,715 _ _0 2,244 122_715 BOND ORDINANCE TRANSFERS ------2,240 - _-0 --- i _-_---_ --_ --__197,424 -176,855 TOTAL RECEIPTS __---_2 244 � CAPITAL OUTLAY L 197_424 276,855 TOTAL EXPENDITURES ------"--j 76,953_-76-95- � -178 643 -------------- i----------- --x--76_953 -178,643 J ENDING BALANCE ---7777-- ' am===vmai.v =122,715 ====120,927 IJ r 217 R� I" CITY OF IOWA CITY ..t FY88 OPERATING BUDGET POLLUTION CONTROL OPERATIONS i I I I 218 FY86 FY87 FY88 ACTUAL ESTIMATE BUDGET BEGINNING BALANCE 446,746 --"'----" 583,293 308,200 TOTAL BALANCE 446,746 ----------- 583,293 ----------- 308,200 CHARGES FOR SERVICES 1,584,373 2,773,559 4,345,194 . INTEREST INCOME - 198,192 375,000 475,000 MISCELLANEOUS-.. --. 39,494 - 1,889 1,889 TOTAL RECEIPTS 1,822,059 3_150_448 4,822_083 PERSONAL SERVICES.___ -488,292 --- -505,803 ----------- -534,915 COMMODITIES -47,524 -71,400 -71,319 SERVICES AND CHARGES -433,354 -462,623 -476,260 CAPITAL OUTLAY -7,252 -13,100 -10,000 TRANSFERS -709,090 -2,376,121 -3,264,050 CONTINGENCY; 0 3,506 -22,000 TOTAL EXPENDITURES -1,685,512 -3,425,541 -4,378,564 ENDING BALANCE 583,293 308,200 751,719 i I I I 218 PROGRAM DIVISION STATEMENT FUND: ENTERPRISE PROGRAM: HOME & COMMUNITY ENVIRONMENT DEPARTMENT: PUBLIC WORKS DIVISION PURPOSE: DIVISION: POLLUTION CONTROL The Pollution Control Divisi approximatelon operates and maintains the Pollution Control Plant, 12 y 156 miles of lift stations, sanitary sewers plus the storm sewer system and the stormwater detention basins, DIVISION GOAL: _ The goal -of the Pollution Control Division is to provide a comprehensive program for the collection and treatment of wastewater that will assure a safe and healthy environment for the citizens of this area. GENERAL DIVISION OBJECTIVES: 1. Collect and treat all of the wastewater from the community without interruption except for wet weather flows that exceed plant capacity. 2. Inspect and clean sanitary sewers as necessary to maintain free flowing conditions. The annual average is 15 miles of sewers cleaned. 3. Inspect all of the 30 identified problem spots at least once each week and remove any stoppages observed. 4. Work with staff and consultants to provide input to the design of a collection and treatment system upgrade. PERFORMANCE MEASUREMENTS: Million gallons treated quarterly Miles of sewers cleaned annually Labor hours spent checking recurring problems (weekly avg.) Hours spent monthly with staff and consultants reviewing plans & equipment selection *See Division Analysis #2. FY82 FY83 FY84 FY85 FY86 ProjbctedFY87 915 807 868 900 846 914 17.4 15.6 11.1 9.6* 12.96 12.8 89 67 102 95 105 83 --- --- 9 10 5 20 219 Est. FY88 920 15 90 30 -_y C' DIVISION ANALYSIS: 1. Flow has continued to increase moderately since FY83, except for FY86. Average flow far FY86 was ^ 9.271. This reduction in flow is due to very dry conditions between June and October 1985. Plant design capacity is 8 M.G.D. _. 2. Our objective during FY83 and FY84 was to clean 15 miles of sewer. Due to more time spent checking sewers for stoppages, requests for assistance from other divisions, from contractors and plumbers, we were not able to meet our objective. Therefore, we scaled back our objective to 10 miles of sewer to be cleaned in FY85. We actually cleaned 9.6 miles. Our quarterly reports for FY85 reflect this. 3. Routine checking of known problem areas has proven to be cost effective. We detect potential stoppages before they became severe enough to flood basements. 4. The program for upgrading the collection and treatment systems did not reach the design stage during _ FY86. However, staff spent considerable time with our consultant reviewing alternatives and recommen- dations. i I — r� Y �:. 220 -. FY88G CITY OPERATINOF IOWA CBUDGET RECEIPTS1OOLLLUUTIONPCONTROLEOPERARINIONS EXPENDITURES: A� FY86 A -- FY87 BUDGET BUDGET ---- ESTIMATE ---- FY88 BUDGET ---- REQUEST BUDGET PERSONAL SERVICES COMMODITIES 488,292 47,524 502,297 505,803 532,915 534,915 ... SERVICES AND CHARGES CAPITAL OUTLAY 433 354 7;252 71,400 413,100 71,400 462,6 71,319 486,249 71 319 _ TRANSFERS OUT CONTINGENCY 709,090 509,2580 13 100 2,376,121 3,264;050 476,280 i ___ _______ _ _-3,506 .22_000 3,264;050 - 22,000 _. .TOTAL 1,685,512 xeaamoa 1,563,679 vaveavaoa 3,425,541 aaaacoaoa 4 37 - ,4,378,564 seaa9x533 0: RECEIPTS: FY87 - FY86 - ESTIMATE FY88 ACTUAL BUDGET �. CHARGES FOR SERVICES INTEREST -INCOME. 1,584,373 2,773,559 4,345,194 MISCELLANEOUS 198,192 39,494 375,000 475,000 _ ___ 1 889 r 1,889 889 �. ,... ,•TOTAL 1,822_059 9 8---- --- ,150,448 ----- 4,822,083 ----- S if — I � i J221 A� TOTAL CITY OF IOWA CITY FYSS OPERATING BUDGET EXPENDITURES 42100 POLLUTION CONTROL OPERATIONS PERSONAL SERVICES: TRANSFER TO: FTE BUDGET BOND & INTEREST SINKING 3,022,550 --- ------ RENEWAL 6 IMPR. RESERVE 240,000 ABATED G.O. BONDS FY87 FYSB $ ----1,500 TOTAL 3,264,050 CONTROL 2.00 2.00 36,826 LL. CONTRO_ 1.00 1.00 17,670 CONTROL 3.00 3.00 60,907' COLLECTIO 1.00 1.00 22,901 CONTROL 4.00 4.00 91,197 T. PLANT 2.00 1.00 2.00 1.00 46,946 25,646 INTRA -CITY CHARGEbACKS: N CONTROL 1.00 1.00 27,810 ON CONTROL 1.00 1.00 30,846 VEHICLE OPERATIONS 18,699 UPT 1.00 1.00 37,877 VEHICLE REPLACEMENT 12,140 12,040 WORD PROCESSING 11,881 ADMINISTRATIVE OVERHEAD 177,890 112,368 CBD MAINTENANCE 17.00 17.00 534,915 aaz:=:asm �_aQa=_ate TOTAL 208,786 CAPITAL OUTLAY:. 222 ESL -SAFE FOR CHEMICALS 3,000 ESL -SEWER TAPPING MACHINE 4,000 GAS DETECTOR 3,000 TOTAL 10,000 _.T CITY OF IOWA CITY POLLBCON, RENEWG&BIMPRTRES FY86 FY87 FY88 ACTUAL ESTIMATE BUDGET BEGINNING BALANCE-. 702,221 726,221 2,249,519 TOTAL BALANCE ------ 702,221 ------- 726,221 ----------- 2,249,519 BOND ORDINANCE TRANSFERS 24,000 ----'----�- 1,523,298 240,000' TOTAL RECEIPTS 24,000 ----------- ----------- 1,523,298 --------- -_ 240,000 CAPITAL OUTLAY 0 -------------- 0 ---- ---- 0 TOTAL EXPENDITURES 0 0 0.-, ENDING BALANCE 726,221 2,249,519 2,489,519 ieaaassaava= svoaacvaa.a oaaceavevaa N ^'f I i i f r 223 _.T IM 71 BEGINNING BALANCE TOTAL BALANCE BOND RDINANCE TRANSFERS TOTAL''RECEIPTS TRANSFERS TOTAL EXPENDITURES ENDING BALANCE. FY88TOPERAOF TING BUDGET POLL CON, BOND & INT RES FY86 ACTUAL FY87 ESTIMATE FY88 BUDGET _ ,738 ---296_ -_-308_738 3,672,550 296,73 � _ 308_738 --3,672,550 -----" 0 12_000 0 --3_672,550 - --- --p _ 0, ___-_12,000 - _ 3_672_550 _7 --------- -- - ----------2 _--' 73-- ---_308,8 ---------- 0 ----------0 ----308,738 ---0 308,738 =-3,672,550 3,672,550 224 CITY OF IOWA CITY OPERATING A SINKING 1986 ISSUE 1 !- FY86 FY87 FY88 ACTUAL ESTIMATE BUDGET BEGINNING BALANCE- 0 0 1,511,275 TOTAL BALANCE 0 2222-----�--- 0 1,511 275 j BOND ORDINANCE TRANSFERS' 0 0 --2-770- 2,770,671 ---_�____ 3,022,550 ' TOTAL RECEIPTS --__-0 - CAPITAL OUTLAY,-.. ,. � 0 ----------- -2,770,671 - -1,259,396 ----�------ -_3,022,550 -3,022,550 .. :...,. - TOTALEXPENDZTURES . .; _....:.. . -. 0 '-- ------------------- -1,259,396 ----------- --------- . --3 022 550. - 2222 r------ i J ENDING BALANCE _ 0 1_511_275 . i I _-1,511,275 Y .a n �1 I� �J 225 may,, CITY OF IOWA CITY _ f DEFEASED REVENUENBONDS-1965/66 ACTUAL ESTIMATE BUDGET BEGINNING BALANCE 0 ---------------------- 0 626,988 TOTAL BALANCE 0 ----------- 0 ----------- 626,9 MISCELLANEOUS TRANSFERS 0 8888-8888-- 361 .,,---_---L--- ' 58,700 - -- 694 TOTAi RECEIPTS --- 0 --__-O '8888--=--- 716,091 --__-_----- 58700 TRANSFERS ..'.: __ -0 ---------100 ----_------ ----------- 610 --,--- TOTAL EXPENDITURES 0 ----------- -----89,103 -89 103 -----89-1'3 -100,610 888-1----- , ENDING BALANCE` 0 626,988 585,078' . a=smesxmam0 �msm626,988 msmm585,078 r� f i I i 1 f 226 CITY OF IOWA CITY FY88 OPERATING BUDGET BOND & INT SINKING - 1965/66 227 FY87 ESTIMATE FY86 125,674 ACTUAL BEGINNING BALANCE' --- 124,051 TOTAL BALANCE -- 124,051 BOND ORDINANCE TRANSFERS-- 101,921 TOTAL RECEIPTS -_- 101,921 SERVICES AND CHARGES OUTLAY -:..., '. 0 CAPITAL TRANSFERS _. _-100,290. ----------- TOTAL'EXPENDITURES__ _100,298 ENDING BALANCE - _-__125,674 227 FY87 ESTIMATE FY88 BUDGET 125,674 ---------- ----------- _______ __-_ ----125,674 89,103 100,610 -------100, -61-- -----0; 89,1103 89 ----0 ---- 0 -104,846 0 -100,6100 -109,931 _ _ --- ----214_777 ----100,610 . �0 0 7y` 228 --t FY88TOPERATING BUDGET DEFEASED ABATEMENTS ON G.O. — FY86 FY87 ACTUAL ESTIMATEFY88 BEGINNING BALANCE BUDGET TOTAL BALANCE0 ---------- ----- 0 U ___--_ 1x409,798 - INTEREST INCOME . BOND SALES _-----"-'-� ----------- - TOTAL RECEIPTS 85,436 __O -' 1x721,267 267 __11409,798 93,994 "' --------- --------- mo 1,806,703 ---------- 2 93,994` __________- O ---:- TOTAL EXPHNDITURE3 "-"''---- -396,905 -""" -380,920 ENDING BALANCE.._ .. .. -396,905 -________-- .., �. ".. aaaaaxaaaea 798 . v:la4aavama __m-380,920 21122,872 w xaaaaaaos_ 228 CITY OF IOWA CITY FYBWATER OPERATING BUDGET FY87 FY88 FY86 ESTIMATE BUDGET ACTUAL 77,577 75,098 -- BEGINNING BALANCE' -- 0 -----77,577 75,098 TOTAL BALANCE - y, 038,160 2,225;510 . 1' 99,520 2,20p WATER SALES 142,105 42,100 32,100 i INTEREST INCOME 39_341 ----------- --- TRANSFER EOUS RESERVES 2,265_708 --------- MISCELLANEOUS --2,004,707 - 2_072_461 ----------- -------- -_ --- TOTAL RECEIPTS _-- --- -598,516 -649,349 -587,189 -224,510 -287,350 PERSONAL SERVICES -250,555 -833,202 -776,376 COMMODITIES -787,019 -218,000 --160,000 SERVICES AND CHARGES -124,632- -190,554 -371000 'i CAPITAL OUTLAY -177,730 ----- q/158 --- _. CONTINGENCY -- 2 074,940 _ 2,120,110 -1,927;130 -_--- TOTAL EXPENDITURES __--- -- .220,696 77,577 _75098 .. ENDING BALANCE } ti 229 PROGRAM DIVISION STATEMENT FUND: ENTERPRISE DEPARTMENT: PUBLIC WORKS PROGRAM: HOME 8 COMMUNITY ENVIRONMENT DIVISION: WATER _ DIVISION PURPOSE: Operate 13.5 million gallon per day water treatment plant. Maintain and repair the water distribution system. Read, install and repair water meters and remote readers. Construct water mains in subdivisions on a cost reimbursement basis. DIVISION GOAL: Delivery of potable,water of approved quality, at established pressures, and in quantities and rates of flow that customers desire.. GENERAL DIVISION OBJECTIVES: 1. Flush and record.all City -owned hydrants to remove sedimentation from the system:, 2. Install 200.new'meters with Outside Remote Readers. 3. Keep meter reading on present schedule, meters are read bi-monthly. 4. Ensure random -water samples pass chemical tests. 5. Test 500 existing meters for accuracy and replace if necessary. 6. Replace six'lar'ge meters with new, more accurate meters. _ 7. Conduct special tests for synthetic organic chemicals (SOC's). 8. Install new industrial computer and control system. PERFORMANCE MEASUREMENTS: Estimated Projected FY82 FY83 FY84 FY85 FY86 FY87 FY88 -. 1. Water pumped (million gal.) 2,136 2,209 2,342 2,372 2,305 2,350 2,450 ` 2. No. of hydrants 1,372 1,411 1,464 1,502 1,536 1,560 1,575 No. of hydrant flushes 1,596 1,640 1,694 1,730 1,760 1,788 1,800 3. No. of outside readers 11,665 12,681 13,441 13,721 13,850 14,121 14,350 0, 4. No. meters 12,774 13,209 13,605 13,900 14,890 15,000 15,200 ^ *% read per month 52% 52% 52% 52% 52% 52% 52% 5• Bacterial samples 665 727 692 859 857 860 860 6• Main breaks 50 46 66 65 66 66 66 DIVISION ANALYSIS: of the above objectives should be within our reach. Keep productivity up to customers demands. iAchievement •7V *52% is due to the extra 200 large users that are read monthly. 230 EXPENDITURES: PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY TRANSFERS OUT CONTINGENCY TOTAL RECEIPTS: CITY OF IOWA CITY FY88 OPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY 43100 WATER OPERATIONS FY86 -- FY87 ADOPTED BUDGET ---- REVISED ---- FY88 DEPT BUDGET ---- FINAL ACTUAL BUDGET ESTIMATE REQUEST BUDGET 587,189 617,674 598,516 651,349 649,349 250,555 787,019 224,510 859,268 224,510 .833,202 275,850 804,993 287,350 776,376' 124,632 219,000 219,000 160,000 160,000 177,735 273,865 190,554 210,035 --210,035 0. 0 9,158 37,000 -37,000% :'>.' 1,927,130-. 2,194,317 2,074,940 2,139,227 2''120.,110� acaaaaaaa ua:amass saasammam maaaammaa aacavaava"'. FY87 FY86 REVISED ACTUAL ESTIMATE WATER SALES 1,723,741 2,038,160 INTEREST. -INCOME 99,520 2,201 TRANSFER FROM RESERVES 142,105 0 MISCELLANEOUS 39,341 32,100 !.:i -'.TOTAL 2,004,707 2,072,461 vaaaaaaaa emmacacca 231 I J FY88'- FINAL "BUDGET 2,228,096 5,512 0 32,100 2,265,708 R METER I r,.WATf II - WA7 II - WA7 III P WA 0. - WAT III - WA .W.-WATE FY88 OPERATINGCBUDGET 43100EWATERIO OPERATIONS PERSONAL SERVICES: TRANSFER TO: FTE BUDGET ABATED GO BONDS 174,035 DEPR., EXT., & IMPR. RESERVE 36,000 FY87 FY88 $TOTAL 210,035 :FADER 2.00 2.00 34,374 2.00 2.00 35 218 R SERVICE3.00 R METER REPAIR 1.00 3.00 1.00 59;231 19,626 - WATER ER OFFICE 2.00 1.00 2.00 1.00 - 391834 ER - - -4.00 4.00 21,570 88,744 - CUST. SERVICE 3.00 1.00 3.00 1.00 681763 27,582 ER -DISTRIBUTION ATER 1.00 1.00 27,921 PENDENT 1.00 00 1.00 36;816 10,000 23,000 ____ 127,841 TOTAL 22.00 _____ 22.00 649,349- _____ 232 INTRA -CITY CHARGEBACKS: VEHICLE OPERATIONS VEHICLE REPLACEMENT 28,267 34,800 WORD PROCESSING ADMINISTRATIVE OVERHEAD CBD MAINTENANCE 231,055 0 TOTAL 294,322 CAPITAL OUTL7IY: REPLACE & EXTEND MAINS 124,000 WATER METERS ROOF REPLACEMENT -LIFT BLDG. 26,000 10,000 TOTAL 160500 233 CITY OF IOWA CITY FY88 OPERATING BUDGET A WATER, DEPR, EXT & IMPR RES FY86 FY87 FY88 ACTUAL ESTIMATE BUDGET BEGINNING BALANCE 44,850 0 -_---0 -------- -----36,000 TOTAL BALANCE -----44,850 --_ -' ---- -----36,000 -_-- TRANSFER FROM OPERATIONS -----'- --- 36,000 -----36_00 0 36000 36,000 --- , TOTAL RECEIPTS -_-- _-_- 36,000 -36_000 ------- --_--36,000 ,. TRANSFERS - TRANSFERS 850.. 0 ----------- ----------- -------- 0 TOTAL'EXPENDITURES TOTAL -----80,850 0 - 0 ENDING BALANCE _ 0 venenennnen 36,000 nnncnnnnnnn 72,000 .. nnnvnennnnn 233 04 FY88TOPERATING BUDGET DEFEASED REVENUE BONDS -1961/67 FY86 FY87 FY88 ACTUAL ESTIMATE BUDGET BEGINNING BALANCE 0 ----------- 652,894 612,866 :. i TOTAL BALANCE 0 ----------- 652,894_ ----------- 612,866 INTEREST INCOME TRANSFER FROW ENTERPRISE _ __ 0 FUND 652,894 56,345 0 _ 48,068 0 TOTAL, RECEIPTS --------- 652,894 ----------- 56,345 '---�----- 48, 068 TRANSFERS ,. 0 _ -96,373 -198,580 ' TOTAL.ERPENDZTURES '. .- 0 -96,373 ' -198,580 ENDING BALANCE .652,894 612,866 462,354 sassassasaa cacascccsav xxaeaacaeaa I J CITY OF IOWA CITY 235 BONDY&BINTESINKINGBUD1961/67 FY86 FY87 ..1 ACTUAL ESTIMATE BEGINNING BALANCE. 209,470 3,695 ----------- y c TOTAL -BALANCE - ----------- ------3,695 OPERATING TRANSFERS ----209,470 0, 0 0 TRANSFER FROM, OPERATIONS 127,809 0 96,373 TRANSFER FROM,RESERVES ---- TOTAL RECEIPTS _---127_809 ---- 96,373 CAPITAL OUTLAY- - .TRANSFERS 159,044 ----100,0680 -' TOTAL EXPENDITURES j----------- ----174,540 -333,584 -100,068 --------- 1 ENDING BALANCE,._._._, 3_6=5 0 J I � I_ 235 FY88 BUDGET ----------- ----------- 0 0 198_580 198,580 -198,5800 _198_580 -===0 IN W. CITY OF IOWA CITY FY88 OPERATING BUDGET REFUSE COLLECTION OPERATIONS FY86 FY87 FY88 ACTUAL ESTIMATE BUDGET BEGINNING BALANCE 34,021 40,393 57,704 ^ TOTAL BALANCE 34,021 40,393 757,704 REFUSE COLLECTION FEES INTEREST INCOME 559,396 3,369 575,818 2,873 602,600 2,873 ' CBD MAINT CHARGEBACKS MISCELLANEOUS 8,264 8,512 .8,767 - 0 0 0 TOTAL RECEIPTS ___________ __-_ 571_029 -- 587,203 PERSONAL SERVICES COMMODITIES - -- -253,934 -269, 295 ----614_240 -286337 ' i SERVICES AND CHARGES _ - 08,095 308 095 296 198 1, 306 • 3 9 704 CONTINGENCY _1,652 -12,000 TOTAL EXPENDITURES 564,;5-5 -569,892 -620,3471 ENDING BALANCE 40,393 57,704 51,597 ~• -i r-1 It YI 236 PROGRAM DIVISION STATEMENT I� FUND: ENTERPRISE DEPARTMENT: PUBLIC WORKS PROGRAM: HOME A COMMUNITY ENVIRONMENT DIVISION: REFUSE COLLECTION „ DIVISION PURPOSE: Collect solid waste from dwellings of one to four units on a once per week basis including pickup of bulky waste. DIVISION GOAL: Continue to provide service superior to private collection at comparable cost. ~ GENERAL DIVISION OBJECTIVES: i 1. Maintain accurate cost per stop data so that comparisons can be made between City and private collec- tions and review annually various other cities who are using private collections to ensure that our service is competitive. J 2. Continue to provide efficient carry out service for all handicapped and elderly who document need. L^ PERFORMANCE MEASUREMENTS: (Projected) (Projected) I FY83 FY84 FY85 FY86 FY87 FY88 Refuse Complaints 76 69 45 47 45 50 J No. of refuse pickups per week 10,144 10,344 11,279 11,390 11,700 11,700 No, of Handicap pickups per week 56 59 51 56 58 58 -J No. of white goads -bulky items 6,074 7,634 7,228 6,655 7,200 7,200 _t picked up annually f regular refuse .95 .96 1.00 1.03 1.03 Cost per stop o collection service Cost per stop of private 1.25 1.35 1.40 1.42 collection* Cost per stop of white goods 1.43 1.19 1.43 1.51 1.60 A bulky items trucks *Based on a survey of private haulers operating in the Iowa City area. -i 237 y DIVISION ANALYSIS: i The Division is continuing to provide a superior collection service on a once per week Iasis. This " + includes the white goods and bulky waste service at no additional cost to the public, and I.he carryout service to the handicapped and the elderly. In addition, we are providing collection to various City — Departments. We are monitoring and updating our eligible properties list so as to keep the revenues due the City accurate. i j (� 238 EXPENDITURES: PERSONAL SERVICES SERVICESIAND CHARGES CONTINGENCY TOTAL CITY OF IOWA CITY RECEIPTSBANDPEPENDITURESESUMMARY 44100 REFUSE COLLECTION OPERATIONS FY86 ADOPTED? BUDGETISED DEPT BUDGET ---- ACTUAL BUDGET - ESTINATE REQUEST BUDGET 253,628 270,747 269,295 286,337 286,337 308;095 296;385 - 296;198 317,423 8;787 ________0 __ 0 _ 1,65_2 _ _ 12,000 .319,704 � :12_000 564,657 saaasaays'�'asaaavaaa 570,079 569,892 vaa=aaaaa 619,092 _ .,. -620,-347.. RECEIPTS: ._. _.. _,... f f I f ,- ESTIMATE ACTUAL BUDGET REFUSE COLLECTION FEES INTEREST INCOME' 559,396 575,818 602,600 CBD MAINT CHARGEBACKS 3,369 ---- 8,264, 8;512 8;787 -- TOTAL 571,029 --------- 587,203 --------- 614,240 r I , I f f I f i 1 239 wh rLIP W w t� �f FY88YOPERATINGCBUDGET _ 44100 REFUSEXCOLLECCTTION OPERATIONS PERSONAL SERVICES: - TRANSFER TO: FTE BUDGET NONE 0 FY87 FY88 $ TOTAL --------0 — H.W.I�rREFUSE - M W.II'— REFUSE - 6.00 6.00 109,857 "ASST SUPT *ASST SUPT — SOLID WASTE SUPT TEMPORARIES. 4.00 •50 4.00 83,970 .50 13,905 - •25 .25 81,767 OVERTIME 7;980 BENEFITS 2,183 .— TOTAL _____ _____ __ 59,675 INTRA—CITY CHARGEBACKS: 10.75 a: .... 10.75 286,337 ..... ....massa VEHICLE OPERATIONS VEHICLE REPLACEMENT 86,647 WORD PROCESSING 51,118 W ADMINISTRATIVE OVERHEAD CBD MAINTENANCE 48,210 '— 0 - TOTAL 185,975 .._. CAPITAL OUTLAYe._________ _. j .. NONE 0 TOTAL 0 ------------------ - -- -- - -- i * Asst. Supt. - Solid Waste: 50% of FTE is shown here; remainder funded in Landfill Operations. M Street/Sanitation Supt.: 25% of FTE is shown here; remainder funded in Street System Maintenanceand Landfill Operations. r � _ 240 CITY OF IOWA CITY FY88 OPERATING BUDGET .LANDFILL OPERATIONS 241 ille N W FY86 FY87 FY88 ACTUAL ESTIMATE BUDGET BEGINNING BALANCE 294,673 215,190 300,903 TOTAL BALANCE 294,673 215,190 ----------- 300,903- ----------- LICENSES 6 PERMITS ----------- 216 200 200 LANDFILL, FEES 662,653 662,900 ,685,000 - INTEREST INCOME 20,723 17,672 17,672 MISCELLANEOUS --------100 --------100 TOTAL RECEIPTS ----------2 683,594 680,872 ----------- 702,972. ----------- PERSONAL SERVICES _---------- -187,202 -185,745 -196,741 COMMODITIES -26,597 -18,600 -191139 SERVICES AND CHARGES -245,629 -189,625 -255,781 CAPITAL OUTLAY -192,760 -1,490 0 TRANSFERS -110,889 -200,810 -25,000 ' CONTINGENCY 0 1,111 -9,000 TOTAL EXPENDITURES -763,077 -595,159 -505,661- ENDING BALANCE 215,190 300,903 498,214 241 ille N W PROGRAM DIVISION STATEMENT FUND: ENTERPRISE DEPARTMENT: PUBLIC WORKS PROGRAM: HOME A COMMUNITY ENVIRONMENT DIVISION: LANDFILL DIVISION PURPOSE: The Landfill Division is responsible for the disposal of all solid waste in Johnson County and all sur- rounding communities. DIVISION GOAL: Operate a state approved sanitary landfill as a self-sustaining utility in which user charges equal cost of operations. GENERAL DIVISION OBJECTIVES: 1. Ensure revenues equal or slightly exceed expenses. 2. Operate landfill -in compliance with state landfill regulations. 3. Complete construction of the leachate lift station project. PERFORMANCE MEASUREMENTS: Monitor division ability to continue operating the landfill in complete compliance with all requirements of the Department of Water, Air and Waste Management. Measurement of this compliance should be evaluated by reviewing reports of periodic state inspections. (Projected) (Projected) FY84 FY85 FY86 FY87 FY88 1. Tons of Refuse 81,900 77,469 87,606 85,000 85,500 2. Revenue 609,043 673,232 683,594 658,750 662,625 3. Expenditures - $ 409,534 385,056 432,169 419,349 440,316 4. Cost of Excavation - -0- -0- 200,000 -0- -0- 5. Leachate Control 9 182,547 185,727 108,000. 50,000 Capital Cost 6. State Dept. of Natural 21,250 21,375 Resources Solid Waste Fee (.25/ton) 7. Total Cost* 409,534 567,603 817,896 548,599 511,691 242 *Sufficient funds are maintained in the reserve balance to cover costs of excavations and lea"hate control N measures. The landfill does not operate with a deficit. DIVISION ANALYSIS: wJ tv IOWAWM emphasis on requiring Landfill operations to install monitoring wells to observe leachate production tv and movement will require us to maintain sufficient reserve funds to correct particularly in old fill area. groundwater problems, 243 1---# 4A W lk -- FY87 ADOPTED BUDGET BUDGET ---- REVISED DEY88 t� BUDGET 662 653 i EXPENDITURES: REQUEST PERSONAL SERVICES 187,202 26,597 118,600 118 600 'SERVICESIAND CHARGES 196,741 CAPITAL OUTLAY 191,2270 TRANSFERS OUT 252,948 CONTINGENCY � TOTAL LICENSES i PERMITS IINTEREST INCOME MISCELLANEOUS TOTAL FY88 OPERATINGCBUDGET RECEIPTS AND EXPENDITURES SUMMARY 45100 LANDFILL OPERATIONS FY86 ACTUAL -- FY87 ADOPTED BUDGET BUDGET ---- REVISED DEY88 BUDGET ---- BUDGET 662 653 i ESTIMATE REQUEST BUDGET 187,202 26,597 118,600 118 600 196,741 196,741 245 629 192,760 191,2270 189;6250 252,948 255 781 � ,000 49 200 810 0 p _ 1,111 --- 25,000 ,000 25,000 9_000 763 077----- aaaaaaaaa saa'a:aal 9 as55ae�v ----- --- 502,828 ----- --- 5051661 ==aaaaaaa saaasaaaa FY86 FY87 REVISED FY88 ACTUAL BUDGET 662 653 i 200 662,900 685 000 20,723 17100 17,672 --------Z --------- 100 683,594 �aaaaaaaa 680,872 702,972 asaaovaaa -- --aaaaaas 244 CITY OF IOWA CITY FY88 OPERATING BUDGET 45100 LANDFILL OPERATIONS PERSONAL SERVICES: TRANSFER TO: FTE BUDGET LANDFILL RESERVE 25,000 FY87 FY88 $ TOTAL =-_25__000 M.W.II-LANDFILL M.W.III - LANDFILL 2.00 2.00 37,523 SR. M.W. - LANDFILL "ASST SUPT - SOLID WASTE 3.00 1.00 3.00 1.00 64,813 25,355 .:ASST SUPT .50 .50 13,905 TEMPO RIES .25 .25 8,767 OVERTIME 3,780 - BENEFITS _ 40,254 - INTRA -CITY CHARGEBACES: TOTAL - - - 6.75 _ 6.75 196,741 VEHICLE OPERATIONS VEHICLE REPLACEMENT 88,948 v==== =a=====_= WORD PROCESSING 55,039 ADMINISTRATIVE OVERHEAD- 44188 CBD MAINTENANCE ,0 TOTAL 188,175 ------------------------------- Asst. Supt. - Solid Waste: *• Street/Sanitation Supt.: CAPITAL OUTLAY: NONE 0 TOTAL --------0 -------------------------------------------------------------- 50% of FTE is shown here; remainder funded in Refuse Collection Operations. 25% of FTE is shown here; remainder funded in Street System Maintenance and Refuse Collection Operations. J 245 ACJ r..Y - OF IOW TY 71 FY88TOPERATING BUDGET LANDFILL, LAND ACQUIS RESERVE FY86 FY87 FY88 - ACTUAL ESTIMATE BUDGET BEGINNING BALANCE. --_ 204,506 ----244,827 ----282,919 TOTAL BALANCE 204,506 ---_244,827 __--282_919 INTEREST INCOME --- 15,353 25,000 13,092 25,000 13,092 25 000 r TRANSFER FROM OPERATIONS _ __ _ __ TOTAL RECEIPTS 40,353 --_38,092 ---__38_092 SERVICES AND CHARGES 30 0 CAPITAL OUTLAY ----------0 --___-----0 . TOTAL EXPENDITURES'' -__--___--_ -32 - 0 0 ENDING BALANCE -_= 244,827 282,919 _-_ 321,011 PI i 246 i CITY OF IOWA CITY FY88 OPERATING BUDGET AIRPORT OPERATIONS - FCTUAL ESTIMATE MATE BEGINNING BALANCE' 3,551 2,815 • TOTAL BALANCE 3,551 2,815 STATE GRANTS ----------- 306 ----------- 0 ...INTEREST INCOME 773 660 -' HANGAR RENTAL 54,782 70,532 FARM RECEIPTS 15,022 15,000 - FLOWAGE FEE 3,327 5,115 PROPERTY TAX TRANSFER 108,428 100,630 MISCELLANEOUS 1,890 ----------- 1,690 ----------- -� TOTAL RECEIPTS 184,528 ---'------- 193,827 ----------- J PERSONAL SERVICES -41,579 -41954 COMMODITIES -27,187 -21,760 i SERVICES AND CHARGES -91,160 .-96,809, CAPITAL OUTLAY -41338 0. ,TRANSFERS -21,000 -33,000 ti CONTINGENCY 0 531 TOTAL EXPENDITURES -185,264 -192,992 j j J ENDING.BALANCE --- 2,815 -----_3,650 247 FY88 BUDGET 3,650 3,650 0 72,758 15,000 5,115 103,113 1,890 198,536 -43,735 23,770 -98,680 -33,000 -3,000 -202,186 w 248 Y �g PROGRAM DIVISION STATEMENT FUND: ENTERPRISE DEPARTMENT: AIRPORT PROGRAH: HOME 8 COMMUNITY ENVIRONMENT UNIT: AIRPORT COMMISSION DIVISION PURPOSE: The Iowa City Municipal .Airport Commission formulates Airport policy and provides general direction to the - Airport Manager to carry out commission policies. DIVISION GOAL: Serve the citizens, industries and institutions of Iowa City and surrounding areas who use the facility; ^ and maintain and improve the facility as required to keep it a safe and viable part of the state and national system of airports for general aviation. DIVISION OBJECTIVES. -- -- :i 1. Completion of.current project to regain funding status. "+ 2. Proceed with: development of runway 06/24 to primary runway status. 3. Remove natural obstructions in runway clear zones. 4. Repair runway surfaces as needed. 5. Upgrade airport lighting and approaches through state matching funds if grant is approved.. 6. Continue update of Airport Master Plan. .7. Monitor demand .for additional hangars. . 8. Add additional aircraft parking in terminal area if grants are available. D. Install taxiway lighting through IDOT grants if approved. 10. Continue to monitor potential demand for airline service. II. Develop plans to generate additional revenue for airport operations. DIVISION ANALYSIS: The specific objectives listed above are what the Commission feels are most important at this time. The objectives may be modified by data and recommendations that may result from the annual update of the Master Plan Study, and public input thereto. i. w 248 j I pE 249 CITY OF IOWA CITY (� RECEIPTSBANDPEXPENDITURESESUMMARY^` _ 46100 AIRPORT OPERATIONS EXPENDITURES: -- FY87 BUDGET ---- -- FY88 BUDGET -- ACCTUAL BUDGET ESTIMATE REQUEST BUDGET PERSONAL SERVICES - - COMMODITIES 41,579 27, 187 41,423 41,954 43,735 43,735 SERVICES AND CHARGES CAPITAL OUTLAY 91 ,160 21,760 81,486 21,760 96,809 23,770 98,973 231770 98,681 TRANSFERS OUT f CONTINGENCY 4,338 21 000 0 33,0000 0 33,000 0 33,000- 0; 331000 -. 0 __ 3,000 3,000.'. TOTAL 185,264 av avaeaa, 1111__ 177,669 av=aaaaoa 1111_-531 _ 192,992 eaaaaavxa __ 202,478 202,186 aeaaxx=aa aaeaaxa=a . .. RECEIPTS:'':7 ,- '. -� FY86 REVISED 88 FINAL ACTUAL ESTIMATE BUDGET STATE GRANTS INTEREST INCOME 306 0 0 i HANGAR RENTAL,. FARM RECEIPTS 54 782 70 532 72 758 FLOWAGE FEE ._„_.._ PROPERTY TAX TRANSFER 15,022 3;327 108,428 15,000 15;000 113 MISCELLANEOUS 1 ,890 100,630 1 890 103 1,890 TOTAL I --184,528 ----11 193,827 198,536 -1 I � J _1 j I pE 249 LSO J a CITY OF IOWA CITY FY88 OPERATING BUDGET EXPENDITURES - 46100 AIRPORT OPERATIONS PERSONAL I SERVICES: TRANSFER TO: _ I FTE BUDGET ABATED G.O. BONDS 33,000 FY87 FY88 $-==33_000 TOTAL - - _.. AIRPORT MANAGER. ,- -.•_. 1.00 -1.00 31,470 --- TEMPORARIES .. - 4 100 BENEFITS ._ -1.00 _8_,165 i -.,_ TOTAL .. 1.00 _--43,735 INTRA -CITY CHARGEBACKS: VEHICLE OPERATIONS 10,973 p VEHICLE REPLACEMENT 10,873 WORD PROCESSING 743 ADMINISTRATIVE OVERHEAD .. _.. O .,. CBD MAINTENANCE 0 TOTAL ===22, 589 CAPITAL OUTLAY .. - NONE 0 TOTAL --------0 W 250 251 �1 CITY OF IOWA CITY - FY88 OPERATING BUDGET A AIRPORT, CAPITAL IMPR RES FY86 FY87 FY88 ACTUAL ESTIMATE BUDGET BEGINNING BALANCE. 150,367 98,885 106,149 TOTAL BALANCE 150,367 98,885 106,149 ". INTEREST INCOME 8,518 7,264 7,264 -----------,_: - TOTAL RECEIPTS -. ----------- 8,518 ----------- 7,264 7,264 - -TRANSFERS TRANSFERS - - -60,000 ------------------- 0 0 TOTAL, EXPENDITURES ---_ 60_000'0 - -------0----------- ENDING BALANCE; 98,885 106,149 113,413 L. � _ asaaaasasaa.. .. _ v�aamaaaaa aavxxxasa:v ... . � J 251 �1 01 r i BEGINNING BALANCE TOTAL BALANCE TOTAL RECEIPTS PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY TRANSFERS CONTINGENCY TOTAL EXPENDITURES ENDING BALANCE v w CITY OF IOWA CITY FY88 OPERATING BUDGET TRANSIT OPERATIONS FCTUATI ACTUAL ESTIMATE -99,171 0 99,171 0 801,734 740,000 27,516 27,000 '. .109,171 87,000 119,467 179,000 2,656 0 446:573 419,126 364,246 200,000 341,959 380,077 31 - 1, 000 --2_280,425 2,033_203 -1,106,339 -1,108,124 -23,793 -16,136 -999,785 -1,014,248 -1,337 0 -50,000 109,342 "-'---'--' -2,181,254 --'-""--- -2,029,166 0 4,037 252 FY88 BUDGET 4,037 4,037 725,000 27,000 87,000 179,1780 320,000 513,520 1,000 1,852,698 -911,994 -11,483 -893,9440 -36,000 -1,853,421 3,314 PROGRAM DIVISION STATEMENT FUND: ENTERPRISE PROGRAM: .HOME 8 COMMUNITY ENVIRONMENT DIVISION PURPOSE: DEPARTMENT: PUBLIC TRANSIT The Public Transit Division operates City buses on fixed routes and schedules, providing service within three blocks of 85% of all residences in Iowa City. In addition, the Division contracts with Johnson County SEATS and City/Yellow Cab for specialized transportation for the elderly and handicapped. DIVISION GOAL: Within the scope of operations approved by the City Council, maximize transit ridership by providing the highest possible "level of service" to the community. GENERAL DIVISION OBJECTIVES: 1. Try to stabilize ridership in conjunction with anticipated service reductions. 2. Equal or exceed the minimum revenue/expense ratio of .40 established by Council policy for the fiscal year. 3. Work with Equipment Division to maintain bus maintenance costs at or below the FY87 level. NEW DIVISION OBJECTIVES: 1. Work with the Finance Department and Equipment Division to establish a new cost accounting system to more accurately monitor transit maintenance expenses. 2. Computerize operations data. 3. Implement anticipated service reductions in manner so as to minimize the impact on transit users and transit employees. PERFORMANCE MEASUREMENTS: 1. No. of passenger boardings (millions) 2. No. of evening passengers (thousands) 3. No.. of Saturday passengers (thousands) 4. No. of revenue miles (thousands) 5. Passengers per revenue -mile 6. Revenue/expense ratio 7. Average No. missed trips per month 8. Accidents per 100,000 miles Proj. Proj. FY83 FY84 FY85 FY86 FY87 FY88 2.470 2.400 2.22 2.020 1.92 163.4 164.4 142.0 126.8 120.1 213.8 234.6 204.7 173.7 163.1 757.0 781.1 760.0 789.6 672.0 3.26 3.08 2.90 2.71 2.86 0.47 0.43 0.42 0.35 0.40 2.5 6.67 5.00 3.1 2.5 6.9 5.13 5.00 5.0 5.0 *Projected FY88 unknown due to pending service cuts. 253 IPA 1 t'op -I Cr �+S c DIVISION ANALYSIS: Changes in City Council priorities, federal regulations, and cuts in federal and state funding, may necessi- tate major revisions in our Transit program. The revenue/expense ratio and the passengers per revenue mile are projected to stabilize in FY87. Probable causes for the reduction in ridership are a larger number of student apartments in the downtown area; and declining petroleum prices, resulting in more people using private vehicles as an alternative to public transportation. 254 EXPENDITURES: PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES TRANSFERSDOUUTTY CONTINGENCY TOTAL ..RECEIPTS: TOTAL CITY OF IOWA CITY FY88 OPERATING BUDGET RECEI47100 OPE�RATIONNSSUMMARY TRANSIT FY86 -- FY87 BUDGET ---- ADOPTED REVISED ---- FY88 BUDGET ---- DEPT FINAL ACTUAL BUDGET ESTIMATE REQUEST BUDGET 1,106,339 1,056,502 16,136 1,108,124 16,136 911,994 911,994 11,483 11,483 23,793 999 "1,001;000 1,014,2480 897,321 893,9440 337 50,0000 50,000 0 0 36,000 _--36,000 2,181,254 2,129,439 _-109,342 2,029,166 1_856,798 1,853_421 FY87 - FY88 FY86 ACTUAL REVISED ESTIMATE FINAL BUDGET 801,734 WENC 27,516 740,000 27,000 725,000 27,000 109,171 119,467 87,000 179,000 179,1780 87,000 2,656 0 0 ZING 67,072 3R 446,573 419,126 320,000 364,246 3411959 200,000 380,077 513,520 31 -1,000 2,280,425 ----1,000 2,033,203 1,852,698 255 FA r :CAPITAL OUTLAY:. - NONE .. .. 1 0 '--------- �. TOTAL ri 256 _I CITY OF IOWA CITY FY88 OPERATING BUDGET EXPENDITURES 47100 TRANSIT OPERATIONS PERSONAL SERVICES: TRANSFER TO: .- FTE BUDGET NONE 0 - --------- .-i. --- ------ TOTAL 0 FY87 FY88 $ S TRANSIT OPERATOR 23.00 14.00 202,539 - TRANSIT 1.00 1.00 19,282 .II -TRANSIT 1.00 1.00 21,570 .III OPERATIONS SUPR. 2.00 2.00 47,757 - . OPERATIONS SUPR. - 1.00 1.00 - 21,590 NSIT MANAGER I -TRANSIT .I-TRANSIT 1.00 PT .75 ((PT3 2 1.00,. 37,499., 2.75 46,004 INTRA -CITY CHARGEBACKS: CLERK - TRANSIT S TRANSIT OPERATOR .75 (PT)17.00 .75 14,586 17.00 311,656 VEHICLE OPERATIONS 491,874 PORARIES 19,600 22,000 VEHICLE REPLACEMENT WORD PROCESSING 5,233 1,100 RTIME EFITS 147,911 ADMINISTRATIVE OVERHEAD 0 ----- ----- -'------- CBD MAINTENANCE :.. 0 . TOTAL 49.50 40.50 911,994 --- -- TOTAL 498,207 :CAPITAL OUTLAY:. - NONE .. .. 1 0 '--------- �. TOTAL ri 256 _I BEGINNING BALANCE TOTAL BALANCE ME BOND ORDINANCES TRANSFERS ^f TOTAL RECEIPTS _., TRAANNSFERSSERVICES TOTAL EXPENDITURES �..-� ENDING BALANCE I j t FYBBTOPERATING BUDGET TRANSIT REPLACEMENT RES FY86 ACTUAL 56,754 _ 56,754 31:628 -_---33_220 -2,572 -1,833 88,141 ==x=xa=x=v= 257 FY87 ESTIMATE -_-_88_141 88,141 6,900 0 6_900 0 0 --------- 0 95,041 x===x=v==== FY88 BUDGET --95,041 95,041 6,900 ------6_900 0 --------- 0 ----------0 101,941 xx=xsx=a=== MM r r la OTHER FUNDS Debt Service Trust & Agency Special Revenue Intragovernmental Service _ CITY OF IOWA CITY FY88 OPERATING BUDGET .. DEBT SERVICE ACTUAL ESTIMATE BEGINNING BALANCE. --_ 487,594 __- 420,340 1 TOTAL BALANCE 487,594 420,340 PROPERTY TAX 1,860,689 2,003,195 INTEREST INCOME 11 938 51,0000 TRANSFER FROM ENTERPRISE FUND 442;656 612,829 MISCELLANEOUS TRANSFERS 125,814 200,000 MISCELLANEOUS ----------0 -------'--0 TOTAL"RECEIPTS 2,499,562 _ 2,867,024 -----____ - SERVICES AND CHARGES 0 0 -2,456 925 -3,229,7210 TCAPITAL RANSFERS -• TOTAL EXPENDITURES -2,566,816 -3,229,721 --' ENDING BALANCE 420,340 57,643 .... .. .. accaaaasaaa ccaaaavavaa i.. IN i J I ' J ' 258 FY88 BUDGET -- 57,643 57,643 2,700,618 11,928 675,211 _-_-150,0000 _.. 3,537,757 -10 -3,595,400 - _3_595,400 aaaaaaaa==0 fA Av W. GENERAL OBLIGATION Streets Improvements Street Improvements b *Sewer Construction Street Improvements 8 *Sewer Construction Street Improvements *,& *Sewer Construction Multi -Purpose *Airport Hangars Multi -Purpose *Airport Improvements *Ilater Construction *Special Assessment Projects Multi -Purpose *Water Construction /Multi -Purpose *Water Computer Purchase TOTAL CITY OF IOWA CITY FY88 OPERATING BUDGET DEBT SERVICE FUND SUMMARY OF EXPENDITURES DATE OF OUTSTANDING ISSUE AMOUNT ISSUED 077 -DUE FY88------ PRINCIPAL INTEREST ff 06/77 3,015,000 650 000 325 000 09/78 05/79 09/80 '12/82 11785 8/86 Spring '88 6,350,000 6,350,000 350,000 397,075 1,300,000 - - - - 60,000 17,250,000 21375 000 1 220d 400 *These a bond issues are abated yrevenue preliminary estimateforuseeinupreparing the FY88 Operating Budget. 259 1 28,600 2,250,000 600,000 - 300,000 28,800 5,500,000 21500,000 500,000 132,000 2,570,000 1,600,000 200,000 104;000 2,700,000 2,000,000 250,000 164,100 4,700,000 4,250,000 450 000 305,825 6,350,000 6,350,000 350,000 397,075 1,300,000 - - - - 60,000 17,250,000 21375 000 1 220d 400 *These a bond issues are abated yrevenue preliminary estimateforuseeinupreparing the FY88 Operating Budget. 259 + w • PY88TOPERATING TRUST BUDGET _ 6 AGENCY, PENS 6 RETIRE^ - FY86 ACTUAL FY87 ESTIMATE PY88 BUDGET • BEGINNING BALANCE' .-. TOTAL BALANCE - 105,489 ---105_489 136,739 ----------- -57,060 PROPERTY TAX" ------- -__ 136,739 -----88x285 ----------- -57,060 UNIVERSITY FIRS CONTRACT INTEREST INCOME. 661,472 S6 314 r 438 917 --_-757,208 MISCELLANEOUS 11,508 8r x300 94,465 81300. TOTAL'RECEIPTS - --- __-18_B75 740,419 ----535 0 ---- ----- 0 PERSONAL SERVICES ---- 502 ----- ;59,973 i SERVICES AND CHARGES -1,337 0IFRS -------- 0,34,855 ;•- TOTAL EXPENDITURES -672,977 ----------- ,-1- -97,50 -696,690 ----------- -709,169 -------____ -729,301 -794 190 r � ENDING BALANCE:•. ' 136,739 ---'-'---�- .,... . ,•- -57,060 aaaaoava.aa ansa=aaaaa _ 8,723 -aaaaa.oeea j I � f •YJip I i 260 V1 CITY OF IOWA CITY FY88 OPERATING BUDGET yl TRUST E AGENCY FUND SUMMARY OF EXPENDITURES EMPLOYEE BENEFIT COSTS BUDGETED ACTUAL FY86 ESTIMATE FY887 BUDGET FFY88 IN TRUST b AGENCY FUND -'I Police 8 Fire Pension and Retirement 636,192 47,841 642,801 49,000 696,690 _ 68,000 Worker's Compensation 10,160 20,000 12,000 iPolice Unemployment Insurance 8 Fire Retirement System Expense 14,976 17,500 17,500 TOTARUST S AGENCY FUND BENEFITS 7091169 L,T 729,301 __7941190 .. y. EMPLOYEE BENEFIT,COSTS BUDGETED IN GENERAL FUND 319,492 339,857 378,978 FICA 203,744 221,636 239,210 IPERS Health, Life 6 Disability Insurance 501.943 " 561,613 535,768 TOTAL GENERAL FUND BENEFITS 110251179 111231106 111531956 I LEMPLOYER'S CONTRIBUTION RATE _ 17.686% 17.686% 17.519% Police Retirement i 29.535% 29.535% 30.724% Fire Retirement 7.150% 7.150% 7.051% FICA 5.750% 5.750% 5.750% IPERS Retirement - Contribution rate is set by the annual actuary study done on the retirement sys- Police b Fire tems. FICA - 01/01/86 the rate increased from 7.05% to 7.15% and the maximum salary increased from $39,500 to no information about the maximum $42,000, on 01/01/88 the rate will rise to 7.51% but the City has received changing. at 5.75%; 01/01/87 the maximum salary changes from (22,000 to 523,000, and then to IPERS - The rate remains $24,000 on 01/01/88. 261 K CITY OF IOWA USEGTAXDGET FY88 CITY ROAD FY86 FY87 ESTIMATE FY88 BUDGET ACTUAL -304,817 146,513 245,683 ___5,683 .., BEGINNING BALANCE -- 146,513 _ ____ 304,817 24 _ TOTAL BALANCE ----------- 1,787,520 ----------_ 1,793,034 1 780,407. ' 10_000 - _ _ ROAD USE TAX INTEREST INCOME .18_294 ------- -" ---- 10_000 1_g03_034 --- 1_7_90,407 TOTAL RECEIPTS - 1_805814 --- --- ___ 1 862_168 --- - _-- -2_036_090 '2 TRANSFERS _ 1_647,510 _1,647:510 __1,862,168 036,090 _-_!___ ----- TOTAL EXPENDITURES .. 0". _I ENDING BALANCE_. 304,817 assasasssaa 245,683 ssssvaaavaa aaavasaaas I i t r I, I I 262 263 _I CITY OF IOWA CITY FY88 OPERATING BUDGET ROAD USE TAX ACTUAL ESTIMATE BUDGET FY86 FY87 FY88 f f f BEGINNING BALANCE 146,513 304,817 245,683 RECEIPTS: Road Use Tax Interest Income 1,787,520 1,793,034 1,780,407 TOTAL RECEIPTS18 294 1,80 14 10,000 10,000 1,803,034 1,790,407 " EXPENDITURES:" Operating Expenditures: Traffic Engineering Street System Maintenance 542,036 558,650 621,986 f, JOTAL'OPERATING 1 091 329 33, 5 1 303 518 1 388 104 Capital Improvements: Bradford/1st Avenue Signals 14,145 Benton/Sunset Signals - TOTAL CAPITAL IMPROVEMENTS 14,145 26.000 26,000 �. TOTAL EXPENDITURES 1,647,510 11862,168 21036,090 ENDING BALANCE 304 817 =====z_-_ 245 683 263 _I BEGINNING BALANCE. TOTAL, BALANCE FEDERAL REVENUE SHARING INTEREST INCOME TOTAL RECEIPTS SERVICES AND. CHARGES TRANSFERS TOTAL EXPENDITURES ENDING BALANCE 264 PY88TOPERATING FEDERAL REVENUE BUDGETM ' SHARING n FY86 ACTUAL FY87 ESTIMATEFY88 BUDGET 274,400 ------'''-- 424,399 ---_------- 274,400 424,399 '---------- ____451,517 451 548,365_ 3_1__189 ---- --- 215,617 ,517 ---------" - 10,000 ----579,554 ' _5_500 22_1_117 ------� --- -- -- 10000 ____------ ... -428_ 858 -193_299 299 ... -"-'--'--- .--' -193,999 - ----461,517 --- --' -461,517 ==aaaa4=vie 451,517 =aca=aaaaav _ 0 264 CITY OF IOWA CITY FY88 OPERATING BUDGET FEDERAL REVENUE SHARING ACTUAL FY86 — F- BEGINNING BALANCE 274,400 RECEIPTS: Federal Revenue Sharing Interest Income TOTAL RECEIPTS EXPENDITURES: Operating Expenditures: Audit Expenses Transfers: Aid to Agencies Micro -Computers Purchase Transit Subsidy General Fund Fire Ladder Truck TOTAL OPERATING Capital Improvements: Kirkwood Circle Improvements Civic Center Expansion TOTAL CAPITAL IMPROVEMENTS TOTAL EXPENDITURES 11 ENDING BALANCE 548,365 31 189 7 .� 697 171,698 50,000 67,072 85,204 4,324 50 560 5 .ift 429,555 424399 265 ESTIMATE BUDGET FY87 _ — FY88 — f 424,399 451,517 215,617 5 500 221,� 10 000 — 700 - - 193,299 10,000 193,99 451 517 _ ddi 1 1 Is 193,999 461,517 ~ 451,517 ---_-_ M I l 1 d I I I CITY OF IOWA CITY FY88 OPERATING BUDGET JCCOG 266 FY87 ESTIMATE 65,486 65,486 56,712 41,000 23,869 55,130 176,718 —117,786 —1,170 --_37,1906. —156,152 86,052 FY88 BUDGET 86,052 86,052 29,557 41,000 15,102 71,060 156,723 —121;146 29,5710 —156,723 86,052 I/ tA FY86 ACTUAL BEGINNING BALANCE ' 80,473 TOTAL BALANCE 80,473 CHARGES FOR SERVICES 177 LOCAL GOVERNMENTAL AGENCIES 50,449 FEDERAL GRANTS 39,3290 CDBG TRANSFERS iPROPERTY.TAX TRANSFER 44,641 MISCELLANEOUS _.,< •_._ 4_80 TOTAL RECEIPTS 135,076 PERSONAL SERVICES —108,957 COMMODITIES —1,045 _ ,,SERVICES'AWCHARGES —40,061 CAPITAL OUTLAY --__------0 TOTALEXPENDITURES —150,063 ENDING BALANCE 65,486 266 FY87 ESTIMATE 65,486 65,486 56,712 41,000 23,869 55,130 176,718 —117,786 —1,170 --_37,1906. —156,152 86,052 FY88 BUDGET 86,052 86,052 29,557 41,000 15,102 71,060 156,723 —121;146 29,5710 —156,723 86,052 I/ tA c• j PROGRAM DIVISION STATEMENT FUND: TRUST & AGENCY DEPARTMENT: PLANNING & PROGRAM DEVELOPMENT PROGRAM: HOME & COMMUNITY ENVIRONMENT DIVISION: JCCOG ADMINISTRATION DIVISION PURPOSE: Provide administrative direction and support to the staff of the Johnson County Council of Governments and to coordinate the efforts of the staff in providing support to member agencies. DIVISION GOAL: i Provide an effective'. and efficient level of management in the support and completion of established objectives and to ensure_a high level of.staff support to member agencies in the provision of services. GENERAL DIVISION OBJECTIVES: - 1. Provide an administrative level of support to the divisions within the department through the appropri- ate allocation of staff resources. 2. Ensure the timely.completion of the divisions' objectives and individuals' work assignments. PERFORMANCE MEASUREMENTS: 1. Weekly meetings with division heads will be held to continuously identify staffing needs. The assignment or coordination of staff activities will be made on a weekly basis as problems. are identi- fied. 2. Long-term projects will be monitored quarterly and short-term projects will be monitored as frequently as is necessary to ensure that projects and work assignments are completed on schedule. 3. Overall performance shall be measured by the performance and completion of the division's objectives. DIVISION ANALYSIS: None. I� f� 267 _.I CITY OF IOWA CITY tv FY88 OPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY 55110 JCCOG ADMINISTRATION EXPENDITURES: ---- FY87 BUDGET ---- ---- FY88 BUDGET ---- BUDGET -1 -- - ACTUAL BUDGET ESTIMATE REQUEST _j PERSONAL SERVICES 19,465 19,617 19,225 20,161 20,161 COMMODITIES SERVICES AND CHARGES 277 12,208 253 12,284 253 10,674 292 12,578 292. 12,293 . CAPITAL OUTLAY 0 ------' 0 --��--- U --------0 —'----'-0 TOTAL 31,950 32,154 30,152 33,031 32,746 � i {IIS{{iii {IIiIIiiiiII - C�JlIIIIIIIIIIi II�JS9OiIIi S3 C� ' - RECEIPTS: FY87 FY88 FY86 REVISED FINAL ACTUAL ESTIMATE BUDGET CHARGES FOR SERVICES 177 0 0 LOCAL GOVERNMENTAL AGENC 50,449 56,712 29,557 FEDERAL GRANTS 39,329 41,000 41,000 . CDBG TRANSFERS 0 23,869 15,102 j.. "" " •-'PROPERTY TAX TRANSFER 44,44810 71,0640 MISCELLANEOUS 55,1370 TOTAL 135,076 176,718 156,723 ,I i cvvvvIIvvv vvvve=vee oceeevvee .._� i NOTE:,,;This,is;,a summary of: all JCCOG (5511.0, _______________'---"--"-----'-""'---------"----"-"' 5512.0, 5513.0 and 5515.0) receipts. +*TECHNICAL ASSISTANT +ADMIN. -SEC. — PPD ++ P.P.D. DIRECTOR TEMPORARIES BENEFITS TOTAL FY88YOPERATINGCBUDGET 55110 JCCOGNADMINISTRATION PERSONAL SERVICES: FTE BUDGET NONE FY87 FYSS $ PPD .10 .10 1,967 - .20 .20 8;757 1,068 ----- ----3-968 .50 50 ----------------------------- Technical Assistant PPD: ** Admin. Sec. - PPD: *** PPD Director: TRANSFER TO: 0 TOTAL ------ 0 20,161 INTRA—CITY CHARGEBACES: am=YA iSY:-J Cp3-JSC161 VEHICLE EE REPLLAACEMENT 50 ADMINISTRATIVEOVERHEAD374 CBD MAINTENANCE 0 0 TOTAL 424 CAPITAL OUTLAY: 0 TOTAL 0 NONE ----------------------------------------------------- 10% of FTE is shown here; remainder -funded in PPD Administration and JCCOG Rural Planning. 20% of FTE is shown here; remainder funded in PPD Administration and CDBG Metro Entitlement. 20% of FTE is shown here; remainder funded in PPD Administration, and CDBG Metro Entitlement. 269 PROGRAM DIVISION STATEMENT FUND: TRUST & AGENCY DEPARTMENT: PLANNING & PROGRAM ■ DEVELOPMENT PROGRAM: HOME & COMMUNITY ENVIRONMENT DIVISION: JCCOG TRANSPORTATION PLANNING ^ DIVISION PURPOSE: Provide transportation planning and coordination services to JCCOG member agencies which result in an efficient and effective multi -modal transportation system in Johnson County. DIVISION GOAL: Foster cooperation and coordination between JCCOG member agencies on transportation issues. Satisfy planning requirements and enable member agencies to acquire and maintain eligibility for State and Federal funding programs. j GENERAL DIVISION OBJECTIVES: 1. Carry out the activities of the Transportation Planning Division as described in the adopted FY88 JCCOG Unified Planning Work Program. 2. Update and expand the Iowa City Urbanized Area Transit Plan. 3. Update the Transportation Improvement Program (TIP) and produce an FY88 Annual Element. 4, Satisfy requirements and complete applications for Iowa DOT State Transit Assistance and UMTA pro- grams. j = 5. Continue to monitor the performance characteristics of the local transit systems and advise each system's manager and policy board of any significant trends. 6. Assist in the procurement of capital equipment for the area transit systems. 7. Collect, tabulate, and report UMTA Section 15 information including quarterly and year-end reports for all area transit systems. B. Assist in the renewal of the SEATS service contracts between Iowa City, Coralville, University Heights, and the Johnson County Board Supervisors. of 9. Examine specific transportation issues as directed by JCCOG member agencies. 10. Monitor and advise the JCCOG Technical Advisory Committee and Board of Directors regarding the availa- bility and distribution FAUS of and other State/Federal street and highway funds. 11. Continue to monitor the downtown Iowa City parking system and assist in the implementation of recom- mended improvements. _ 12. Complete an annual urbanized area accident report. 13. Complete special planning studies and grant applications for transportation funding programs such as — RISE or EXXON. 14. Respond to inquiries from the public and the media on transportation issues. 15. Participate in Chamber of Commerce Transportation Committee meetings, ECICOG TAC meetings, and hearings of the Iowa City Abandoned and Obsolete Vehicle Appeal Board. _. I+rr 270 '� CA �' • PERFORMANCE MEASUREMENTS: ,r sed I. Completion of projects as outlined in the FY87 JCCOG Unified Planning Work Program. 2. Submission of UMTA Section 15 quarterly reports by the prescribed deadlines. 3. All SEATS renewal agreements drafted one month prior to expiration of the current renewal agreements. 4. Completion of the JCCOG TIP/AE by the prescribed deadline. 5. Produce quarterly transit on-time performance studies. 6. Completion of an urbanized area accident report. _ 7. Completion of State and Federal grant applications by the prescribed deadlines. DIVISION ANALYSIS: Due to ongoing uncertainty regarding Federal and State funding programs, the exact deadlines and specific program requirements are not known at this time and may fluctuate throughout the year. t — 271 NOTE: Receipts are included in 5511.0 JCCOG Administration. J j� 272 ,J CITY OF IOWA CITY FY88 OPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY 55120 JCCOG, TRANSPORTATION PLANNING EXPENDITURES: __ -- FY87 BUDGET ---- ---- FY88 BUDGET ---- FY86 ADOPTED REVISED DEPT FINAL ACTUAL BUDGET ESTIMATE REQUEST BUDGET PERSONAL SERVICES 55,436 68,448 64,020 68,432 414 68,432 X414 COMMODITIES SERVICES AND CHARGES 291 315 16,287 91066 315 11,123 12,535 11,084 0 1 CAPITAL OUTLAY -0 ---0 --------0 TOTAL ------- --------0 72a 014' 77e 829 75,458 81,381 79,930 a aaav caaaaaa aaaaaacaa .N 1 NOTE: Receipts are included in 5511.0 JCCOG Administration. J j� 272 ,J 4," CITY OF IOWA CITY FY88 �1 EXPENDITTURESDGET TRANSPORTATION PLANNING 55120 JCCOG, TRANSFER TO: PERSONAL SERVICES: -------- 0 FTE B UDGET NONE 0 . - --- ------ TOTAL FY87 FY88 $ PLANNER 24,645 1.00 1.00 30'670 ASSOCIATE TRANSPORTATION PLANNER 12,874 TEMPORARIES... BENEFITS.,,., -r - _ ---- 2;00 -2.00 68,432 INTRA -CITY CHARGEBACKS: TOTAL �_�= ma=:m =_- VEHICLE OPERATIONS 300 VNE071 CRD 2,9290 PROCEBBINGG E 0 VE[tHEAD ADMINISTRhNIIINCCBD 33,229 TOTAL 273 CAPITAL OUTLAY: 0 NONE -------_O TOTAL M Atv PROGRAM DIVISION STATEMENT FUND: TRUST 8 AGENCY DEPARTMENT: PLANNING 8 PROGRAM DEVELOPMENT PROGRAM: HOME 8 COMMUNITY ENVIRONMENT DIVISION: JCCOG RURAL PLANNING DIVISION PURPOSE: Provide technical assistance to the County and other local government agencies to maintain an efficient level of staff support. DIVISION GOAL: mined bydthe Bard of Supervisors, hic support, County and other tion and localata I government agencies, and other technical assistance, as deter mined DIVISION OBJECTIVES: 1. Provide drafting, graphics and cartographic support to Johnson County and communities represented on the Rural Policy Board. 2. Provide general and technical information to communities represented on the Rural Policy Board. 3. planning to Provide ncomunities representedaonathevel of Rural Policy support 8 arddetermined by the Johnson County Board of Supervisors PERFORMANCE MEASUREMENTS timelytmanner requests for by theland agenciescin conjunction with CCOGcal assistance and pstafftatian to member agencies in a DIVISION ANALYSIS: None. 274 _I CITY OF IOWA CITY RECEIPTS BAND EXPENDITURTING ES SUMMARY 55130 JCCOG, RURAL PLANNING EXPENDITURES: __ -- FY87 BUDGET ---- __ -- FY88 BUDGET ---- FY86 ACTUAL ADOPTED BUDGET REVISED ESTIMATE DEPT REQUEST- FINAL _ BUDGET PERSONAL SERVICES 21,661 25,696 6,379 370 7,208 342 7,208 342 COMMODITIES SERVICES AND CHARGES 369 8,326 370 9,961 9,961 ----- 247 ------247 TOTAL 30,356 aamvaa --- 36,027 ammaa --- 16,710 ::::vasa: 7,797 masa:=a 7,797 a==a==o== _ I . NOTE: Receipts are included in 5511.0 JCCOG Administration. NJ V 275 CITY OF IOWA CITY FY88 OPERATING BUDGET EXPENDITURES 55130 JCCOG, RURAL PLANNING PERSONAL SERVICES: FTE BUDGET NONE FY87 FY88 $ *TECHNICAL ASSISTANT PPD .30 .30 .5 ,901 BENEFITS ____ ----1,307 _ ___—. TOTAL .30 .30 7,208 ----------------------------. * Technical Assistant PPD: TRANSFER TO: 0 TOTAL INTRA -CITY CHARGEBACES: VEHICLE OPERATIONS 0 VEHICLE REPLACEMENT 0 WORD PROCESSING 0 ADMINISTRATIVE OVERHEAD 0 TOTAL 0 CAPITAL OUTLAY: NONE 0 TOTAL ------------------------------------------------------------- 30% of FTE is shown here; remainder funded in PPD Administration and JCCOG Administration. 276 V iA IV �s PROGRAM DIVISION STATEMENT FUND: TRUST 8 AGENCY DEPARTMENT: PLANNING 8 PROGRAM DEVELOPMENT PROGRAM: HOME 8 COMMUNITY ENVIRONMENT DIVISION: HUMAN SERVICES PLANNING DIVISION PURPOSE: Provide assistance to local policymakers regarding funding and policy matters in human services and assist in coordination of local human service resources. _ DIVISION GOAL: Provide the necessary information to local policymakers to make sound decisions in the allocation of resources and assist with planning and coordination at all levels of the service system. DIVISION OBJECTIVES: 1. Complete 1987 annual update of the Johnson County Services Index and arrange distribution to at least 125 local agencies, professionals, and other users by June 1988. Evaluate prior year's update quality by January 1988. 2. Continue to study ,cost-saving and time -saving measures for administration of locally funded human services programs.'Ongoing. 3. Recommend and upon approval implement improvements in the budget process for human service agencies. M Ongoing. Evaluate process by February 1988. 4. Analyze funding and programming needs and make recommendations regarding City of Iowa City, City of Coralville, and Johnson County budgeting for and funding of human services. Ongoing. ..i 5. Analyze requests submitted to Iowa City, Coralville or Johnson County for interim funding of human sl services. Ongoing. 6. Assist as needed in coordinative functions and planning for changing demands for services of area agencies. Ongoing. " 7. Continue to serve as Iowa City's representative on the United May Planning Division and advocate for aI the needs of local agencies in that context. Ongoing. 8. Continue to respond to requests for assistance related to other human service concerns within the City. Ongoing. 9. Help local agencies secure funds to address unmet needs beyond the limits of City of Iowa City, City of Coralville and Johnson County revenues. Ongoing. 10. Study options for and benefits of various modes of combination for human service agencies. `I PERFORMANCE MEASUREMENTS: Accomplishments on the above objectives will be reported as they occur. As more quantifiable data is ai generated it will be provided to show comparable statistics between time periods. 277 DIVISION ANALYSIS: Accomplishment of the division objectives will depend upon maintenance of a high level of assistance from University interns, securing a School of Social Mork practicum student, and cooperation from all parties involved in the program. 278 4" A� M yl 10-4,1 FY88YOPERATINGCBUDGET RECEIPTS AND EXPENDITURES SUMMARY 55150 JCCOG HUMAN SERVICES EXPENDITURES: ------------------------------------------------------------ NO _-_-_NOTE: Receipts are included in 5511.0 JCCOG Administration. 279 FY86 -- FY87 ADOPTED BUDGET ---- REVISED ---E FY88 PT BUDGET ---- ACTUAL BUDGET ESTIMATE REQUEST BUDGET PERSONAL SERVICES COMMODITIES 12 395 14232 28,162 30,298 SERVICES AND CHARGES 3,061 i 232 30,205 98 TOTAL --15,564 15,564 - �_5:438 ----�-�0 19 890 _--_5_566 5,947 aaa:avva avoawa 33,832 uavavaav 35 869 aaaaaaeav saa36a250 ------------------------------------------------------------ NO _-_-_NOTE: Receipts are included in 5511.0 JCCOG Administration. 279 FY88YOPERATINGCBUDGET 55150JCCGNEXPENDITURES SERVICES PERSONAL SERVICES: FTETRANSFER TO: BUDGET NONE FY87 FY88 $ TOTAL -"----- 0 - HUMAN SERVICES COORDINATOR ------ 0 BENEFITS 1.00 1.00 25,043 ---___ TOTAL ----- ----- --- 51162 aa 1aaa.00 1.00 30,205 aaaaa aaaaasasa . INTRA -CITY CHARGEBACES: VEHICLE OPERATIONS .. .. _ WORDCPROCESSINGG 100 ADMINISTRATIVE OVERHEAD 0 CBD MAINTENANCE 1,7109 0 TOTAL 1,819 280 CAPITAL OUTLAY: NONE TOTAL --------- 0 0 try -irk CITY OF INA CITY .. Al FY88 OPERATING BUDGET RENTAL REHAB. FY86 FY87 FY88 ACTUAL ESTIMATE BUDGET BEGINNING BALANCE -535 -825 0 ----------- TOTAL BALANCE ----------- -535 ----------- -825 0 FEDERAL GRANTS ----------- 56,884 --- ----------- 35,825 ---- 5555--_ ----------- 33,000 -----------.. TOTAL RECEIPTS �------- 56,884 ----------- 35,825 ----------- .,. 33,000 5555-5555-- . PERSONAL SERVICES 0 0 0 COMMODITIES 0 0 0 SERVICES:AND CHARGES. -195 -750 -750 CAPITAL OUTLAY -56,979 -34,250 -32,250 TRANSFERS 0 0 0 `. TOTAL EXPENDITURES -----57,174 --_--35,000 -----35-00- -_- -33,000 5555------- -----57-174 ENDING BALANCE -825 0 0 281 CITY OF IOWA CITY FY88 OPERATING BUDGET RECEIPTS81000 RENTALIRTURES EHAB.SUIDWRY EXPENDITURES: -- FY87 BUDGET ---- ---- FY88 BUDGET ---- FY86 ACTUAL ADOPTED BUDGET REVISED ESTIMATE DEPT REQUEST FINAL BUDGET PERSONAL SERVICES 00 0 0 0 0 COMMODITIES SERVICES AND CHARGES OUTLAY 0 195 56,979 750 34,250 750 34,250 750 32,250 750 32,250 CAPITAL 0 TRANSFERS OUT _-_____-- --------- --------- TOTAL 57,174 --------0 35,000 35,000 33,000 33,000 RECEIPTS: FY87 FY88 ' -- - FY86 REVISED FINAL ACTUAL ESTIMATE BUDGET FEDERAL GRANTS 56,884 -- 35,825 -- 33,000 TOTAL -_-56,884 _ _35_825 --_33_000 v//, V \0 282 M 71 /7 CITY OF IOWA CITY FY88 OPERATING BUDGET EXPENDITURES 81000 RENTAL REHAB. PERSONAL SERVICES: FTE BUDGET NONE FY87 FY88 $ TOTAL --.00 .00 -------- 283 TRANSFER TO: 0 TOTAL ------- 0 INTRA -CITY CNARGEBACES: VEHICLE OPERATIONS - 0 VEHICLE REPLACEMENT 0WD ROEG CBDIMJAIN�TENNANCOVERHEAD 0 TOTAL 0 CAPITAL: OUTLAY: RENTAL REHABILITATION 32,250 TOTAL 32,250 BEGINNING BALANCE TOTAL BALANCE CHARGES FOR SERVICES SALE OF GRANTS ESTATE MISCELLANEOUS TOTAL RECEIPTS PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES ,CAPITAL OUTLAY (TRANSFERS + TOTAL EXPENDITURES ENDING BALANCE CITY OF IOWA CITY FY88 OPERATING BUDGET CDBG, METRO ENTITLEMENT FY86 FY87 FY88 ACTUAL ESTIMATE BUDGET -50,327 ----------- -13,276 0 -50,327 ----------- ----------- -13,276 -13,276 0 ----------- ----------- 755,239 11,000 1,004,330 700,000 0 0 11 47 2;377 ----------- '0 0 _ 780,291 ----------- 1,004,330 ----------- 70_0,000 -139,380 -130,022 -137,639 -4,964 -28,205 -1,557 -394,375 -621,190 -129,112 -204,521 -187,768 -348,192 0 ----------- -23,869 ----------- --83,500 ----------- --- 743,240 -- _991,054 -700,000 -13,276 0 0 284 ^tv I/ Q.1 tup PROGRAM DIVISION STATEMENT FUND: SPECIAL REVENUE DEPARTMENT: PLANNING 6 PROGRAM DEVELOPMENT PROGRAM: HOME b COMMUNITY ENVIRONMENT DIVISION: CDBG ADMINISTRATION DIVISION PURPOSE: Plan and coordinate the City's federally funded community development programs. DIVISION GOAL: — Coordinate the City's efforts to upgrade and preserve its neighborhoods, housing stock and community facilities through the administration of a comprehensive Couinunity Development Block Grant Program and the federally funded Rental Rehabilitation Program. GENERAL DIVISION OBJECTIVES: 1. Prepare and submit the annual Housing Assistance Plan (HAP) goals to HUD by October 1987. 2. • Prepare the annual Statement of Community Development Objectives and Request for Funding to submit to HUD by November 1987. _ 3. Coordinate HAP' -implementation including the Rental Rehabilitation Program with the Department of Housing and Inspection Services and the Housing Commission. 4. Provide staff assistance for the Committee on Community Needs to ensure maximum citizen participation in the CDBG Program. 5. Coordinate planning and implementation of 1987-88 community development projects and activities, as determined by City Council, to ensure timely completion. 6. Implement a program to provide more housing opportunities for lower income persons. PERFORMANCE MEASUREMENTS: 1. Preparation and submission of grant documents (Annual Statement of Community Development Objectives and Housing Assistance Plan). 2. Preparation of grantee performance reports indicating compliance with federal grant requirements and accomplishment of projects. 3. Maintenance of records, reports, and other information for review by City auditors and HUD personnel. 4. Completion of projects and activities in a timely manner. S. Implementation and monitoring of the Rental Rehabilitation Program. 285 Fiscal Year: 1983 1984 1985 1986 1987 1988 In r Grant Amount: CDBG $671,000 $1,342,000 $736,000 $732,000 $619,000 $557,000 A • ` Rental Rehab $71,500 $91,400 $33,000 $33,000 Admin. Costs: 13% 9% 15% 15% 16% 17% Staff Size: 5 6 4 4 4 4 Number of CDBG Projects 19 13 16 18 22 DIVISION ANALYSIS: The CDBG program year begins January 1, thus project implementation generally relates to the calendar year. The workload in thedivision is generally proportional to the number of projects funded. rather than the i total amount of funds available.. Specific projects and activities for the CDBG Program (Division Objec- tives 12 and 15 above) are determined by the City Council, upon recommendation by the Committee on Community Needs. The CDBG division also administers the Rental Rehabilitation Program which provides no — funding for.administrative expenses. It is not yet known whether the CDBG entitlement will be reduced by 10% from FY87 to FY88. i r 4T`_ CITY OF IOWA CITY FY88 OPERATING BUDGET as » COMMUNITY DEVELOPMENT BLOCK GRANT SUMMARY OF EXPENDITURES ACTUAL ESTIMATE FY86 FY87 f f METRO ENTITLEMENT: General Supervision 112,995 107,000 Community Development Planning 271 10,000 Creekside Sidewalks 18,406 - - Napoleon Park Restrooms 894 26,860 - City'Park Accessible Restrooms 35,477 - N. Market Park Play Area 4,558 3,000 "Terrell MillPark' Improvements 111 1,200 Housing Rehab 6`Weaterization Loans 123,465 184,903 Elderly'Nome Services Coordinator 37,153 3,500 Shared Housing 20,474 20,000 Residential Accessibility Projects 3,149 20,000 Systems Unlimited Group Homes 65,500 70,000 MECCA Facility 57,930 115,000 Goodwill Facility Renovation 202,968 127,000 Domestic Violence Project 50,000 - - '` Mary 0. Coldren Home 8,033 - -.- Mental Health Center 755 - - Handicare Facilities Expansion 793 49,000 I• Property Management 8 Disposition 313 1,000 Mark Twain School Playground - - 1,000 i - Crisis Center - Food Bank Facility - - 156,500 United Action for Youth -Synthesis Studio - 6,000 Curb Ramp Installation _ 5,000 Emergency Housing Repairs - - 10,000 Housing Modifications -Frail 6 Elderly - - 8,000 Youth Homes, Inc. Acquisition 3 Rehab. - - Benton Creek Drainage - Phase II - - Ralston Creek Bank Stabilization Coffelt Place Youth Home Rehabilitation Handicapped Accessible Doors -Parking Ramp A - - - Human Services - - 23,869 Contingency - - 42,222 TOTAL METRO ENTITLEMENT 743,245 9913054 N 287 BUDGET FY88 f 100,000 10,000 180,000 5,000 8,000 100,000 145,000 11,770 13,000 10,000 83,500 33,730 7001000 r.� -I EXPENDITURES: PERSONAL SERVICES SERVICESIAND CHARGES CAPITAL OUTLAY TRANSFERS OUT - TOTAL 1 RECEIPTS: - I. CHARGES FOR SERVICES SALE OF'BFALTESTATE j CDBG TRANSFERS . MISCELLANEOUS TOTAL I J I� I CITY OF IOWA CITY RECEIPTS AND 86000 CDBG, METRO ENTITLEMENT FY86 A65PTE87 BUDGET ---- ACTUAL _ BUDGET EESSTTIMATE 139,380 135,397 130,022 394,375- 621';190 28,205 1 190 204,521 200,152 187 768 --------0 ---14,636 caccacacc 743,240 „ 999,580 ---23_869 991,054 aaaasaaaa aaaaaaaaa saaavaar� FY86 ACTUAL 755,235 11,000 11,647 _ 2,377 780,291 aaaaaacca 288 Y88 BUDGET ---- ESTIMATE BUDGET 137,639 BUDGET 212,221 ,'129;112 - 1,004,330 700,000 0 0 708,662 700,0001,''. 1,004,330 700,000 ccaaccaaa caccacacc 288 Y88 BUDGET ---- DEPT REQUEST BUDGET 137,639 137,639 212,221 ,'129;112 - 357,245 1 348,192 . 0 . 83,500 708,662 700,0001,''. cc ca-saa aca aacoa in v t+t rim 10 FY88 OPERATINGCBUDGET . EXPENDITURES 86000 CDBG, METRO ENTITLEMENT PERSONAL SERVICES: TRANSFER TO: FTE BUDGET JCCOG HUMAN SERVICES 15,102 --- ------ GENERAL FUND -AID TO AGENCIES 68,398 FY87 FY88 $ TOTAL 83,500 REHABILITATION OFFICER 1.00 1.00 26,934 A ASSOCIATE PLANNER 1.50 1.50 39,882 ADMIN. SEC: - PPD .25 .25 5,502 CDBG COORDINATOR 1.00 1.00 29,058 *** P.P.D: DIRECTOR 20 .20 1 091 TEMPORARIES 26;415 INTRA -CITY CHARGEBACKS: TOTAL 3.95 3.95 137,639 VEHICLE OPERATIONS 750 0 ! ---- VEHICLE REPLACEMENT WORD PROCESSING 7,306 ADMINISTRATIVEOVERHEAD 0 BDIMAIN ENANCE TOTAL 8,056 i I I, - • CAPITAL: OUTLAY CONTRACTED IMPROVEMENTS 182,235 HOUSING REHAB & WEATHERIZAT 164,735 CREDENZA 1 CHAIR 200 CAMEOFFIRA REA TOTAL 348,192 i-------------------------------------------------------------- { * Associate Planner: Two Planners are funded but only 50% of one FTE is shown here; remainder funded in Urban Planning A Development. +* Admin. Sec. - PPD: 25% is shown here; remainder funded in PPD Administration, JCCOG Administration. i *** PPD Director: 20% of FTE is shown here; remainder funded in PPD Administration and JCCOG Administration. 1 { 289 FUND: SPECIAL REVENUE PROGRAM DIVISION STATEMENT DEPARTMENT: PLANNING d PROGRAM DEVELOPMENT PROGRAM: HOME d COMMUNITY ENVIRONMENT DIVISION PURPOSE: DIVISION: COMMITTEE ON COMMUNITY NEEDS Advise the City Council on community needs in zen viewpoint. general, and on the use of Community Development Block Grant funds in particular, from a citi DIVISION GOAL: Discern the needs the community and make rec°"mendatlons on c priorities to the City Council. mm ounity development programs and DIVISION OBJECTIVES: I. Evaluate and interpret the City's programs that affect human needs and c 2. Provide a systematic cmmunicatlon interchange between citizens and Policy makers with r Community Development Block Grant proposals and programs. ommunity development. , Facilitate neighborhood meetings to identify needs of neighborhoods and otherwise assist citizens in Facilitate community regard to all 4. Assist citizenss heneverepossible in the development of programs w DIVISION ANALYSIS: hich meet community needs. .The, Committee meets monthly to review and make recommendations to the City Council on programs and policies relating to the community's needs. The Committee also monitors and evaluates Commun pty Dams a Development i Grant protects. ' Block 290 I/ tA go A� -"t .. PROGRAM DIVISION STATEMENTor 1 FUND: INTERGOVERNMENTAL FUND DEPARTMENT: HOUSING 8 INSPECTION SERVICES _ PROGRAM: LOW INCOME AND PUBLIC HOUSING DIVISION: ASSISTED HOUSING _ DIVISION PURPOSE: Administer the Annual Contributions Contracts which provide federal funds to pay rental assistance and _ develop housing for eligible low income families in this area. DIVISION GOAL: _ Provide clean, decent and safe housing to eligible low income families; this includes elderly, handicapped, disabled and other 'non -elderly families. Ensure the Housing Authority (City Council) is current on federally assisted housing programs and make recommendations which can be the basis for housing policy. Implement the policies adopted by the Housing Authority. GENERAL DIVISION OBJECTIVES: 1. Maintain annual average of 95% occupancy for all units. -- 2.; Apply, for, additional units (Section B, Existing, Public Housing, Section 202, Rental Vouchers or any combination) to meet the policies adopted by the Housing Authority. 3. Encourage private participation in programs that will assist in achieving the goal outlined above. 4. Provide staff support for the Housing Commission. PERFORMANCE MEASUREMENT: ;Perfo'rnwncie will' be measured by the number of families provided assistance and the total number of unit months of occupancy achieved. Maximum Actual No. of Families Fair Market Year / of Units Unit Months Unit Months % Assisted Rents (2 Bedroom Only) FY79 334 4008 3892 97 N/A $261 I FY80 384 4608 4466 97 N/A $300 FY81 384 4608 4560 99 540 $300 FY82 441 5052 4908 97 620 $300 FY83 441 5292 4735 95 620 $300 ^ FY84 486 5732 5657 98.7 650 $348 FY85 500 6000 5873 97.8 700 $363 FY86 521 6252 6094 97 725 $363 _ Projected FY87 555 6660 6327 95 743 $436 Projected FYBB 555 6660 6327 95 775 $436 291 W. 292 ANALYSIS: Based on previous experience approximately 70% of the leases be renewed. Of those tenants and Housing Assistance Program contracts will A� who do not renew a lease, while others move to a new unit and remain on assistance. some terminate and leave the program entirely, The mately 22 per month which means those 22 units must be remain full. number of terminations will average approxi- replaced with new starts, if the program is to ca r The number of names on the waiting list fluctuates with largestnumbers. Currently the waiting list is the seasons with the winter months showing the as follows tion is approved to date a certificate is issued shown. with average waiting time between date applica- 1 Bedroom - 71 applicants - 9-12 months wait -dT 2,:Bedroom - applicants - 4-6 months wait i 3 Bedroom - —f8 applicants - 12 months wait f '4 Bedroom - —3 applicants - 12 months wait -1 I There are presently 120 applications on the list awaiting verification. � I i i -1 292 A A RECEIPTS: HUD Annual Contributions Contract Interest Income Total OPERATING EXPENSES: Administrative Salaries Utilities Ordinary Maintenance & Operations General Expense Non -Routine Maintenance Rent to Owners Capital Expenditures Total CITY OF IOWA CITY FY88 OPERATING BUDGET SECTION 8 EXISTING 6513.2 FY86 ACTUAL E 1,268,578 4,436 1,273,014 105,788 1,211 0 49,007 0 1,114,108 0 1,270,114 +FY87 ESTIMATE 8 1,475,899 4.500 1,480,399 106,600 2,000 0 56,066 0 1,288,410 0 1,453,076 FY88 ESTIMATE 8 1,470,420 4,000 1,474,420 109,580 2,400 0 66,445 0 1,277,100 0 1,455,525 OPERATING RESERVE: Beginning Balance 130,190 2,900 142,042 19,648 138,89D 18,895 Earned Admin. Fee Over Expenditures 8,999 5,500 5,000 Interest on Operating Reserve (28,300) 0 Cash Withdrawal(47) 142.042 138,890 162,785 Ending Balance *Based on a budget approved by HUD. This budget will be amended after January 1, '1987, and before April 30, 1987. Amended budget will utilize first six months actual expenditures, projected six month expenditures and include any increase that may be received. 293 TRANSFER TO: NONE 0 TOTAL ---- 0 INTRA—CITY CHARGEBACKS: VEHICLE OPERATIONS 2,475 VEHICLE REPLACEMENT 1WIDMINISTRC]EITIVEGOVERHEAD 0 CBD MAINTENANCE 0 TOTAL - 2,475 CAPITAL OUTLAY: NONE 0 TOTAL 0 --------------------------------------------------------------------------------------------------------- NOTE: Permanent full-time salaries are included in Administrative Expenses; employee benefits are included in General Expenses. i CITY OF IOWA CITY J FY88 OPERATING BUDGET EXPENDITURES — 65132 SEC. 8 EXISTING PERSONAL SERVICES: I FTE BUDGET FY87 FY88 $ — CLERK TYPIST — LEASED HOUBING J HOUSI G MANAGEMENT .80 .80 14,094 AIDE HOUSING SPECIALIST 2.40 2.40 56,310 HOUSING COORDINATOR BENEFITS .75 .75 25,225 31,294 TOTAL 4.75 4.75 143,111 _____ _____ ______=== TRANSFER TO: NONE 0 TOTAL ---- 0 INTRA—CITY CHARGEBACKS: VEHICLE OPERATIONS 2,475 VEHICLE REPLACEMENT 1WIDMINISTRC]EITIVEGOVERHEAD 0 CBD MAINTENANCE 0 TOTAL - 2,475 CAPITAL OUTLAY: NONE 0 TOTAL 0 --------------------------------------------------------------------------------------------------------- NOTE: Permanent full-time salaries are included in Administrative Expenses; employee benefits are included in General Expenses. i J .J J294 A� F 1A X) Ex CITY OF IOWA CITY FY88 OPERATING BUDGET PUBLIC HOUSING 6513.8 FY86 *FY87 FY88 ACTUAL BUDGET ESTIMATE OPERATING RECEIPTS: - Dwelling Rental 94,177 5,476 97,300 4,180 115,320 2,550 Interest Income..._. other Income (Laundry) 1 915 01,568 2,280 103,760 3,500 121,370 ..Total _ OPERATING EXPENSES Administrative Salaries 26,854 2,869 29,740 3,170 29,455 5,990 - Utilities Ordinary Maintenance 1V Operations 33,426 35,400 34,080 43,75034,190 42,730 General Expense Capital Expenditures 2,167 0 02,390 3 600 25,525 Total 99.506 OPERATING RESERVE: Beginning Balance 44,880 2,062 46.04 1,370 (40155) Receipts Over Expenditures 0 0 Payments Due HUD Provision for Reserve 2,062 1 370 T8,3b- 4 44. 155 Ending Balance 46.940 *Based on a budget approved by HUD in April, 1986. This budget represents a consolidation of all three Public Housing projects. W. CITY OF IOWA CITY FY88 OPERATING BUDGET EXPENDITURES 65138 PUBLIC HOUSING PERSONAL SERVICES: FTE BUDGET NONE FY87- FY88 $ M.W.I—PUBLIC HOUSING 1.00 1.00 16,522 CLERK/TYPIST — LEASED HOUSING .20 .20 3,524 HOUSING MANAGEMENT AIDE .20 .20 4,047 HOUSING SPECIALIST .60.60 14,076 HOUSING COORDINATOR .25 .25 8,408 BENEFITS _ _ 13,6_04 TOTAL 2.25 2.25 60,181 s.. ..... ......v= TRANSFER TO: 0 TOTAL 0 INTRA—CITY CHARGEBACKS: VEHICLE OPERATIONS :. 0 VEHICLE REPLACEMENT 0 WORD PROCESSING 0 ADMINISTRATIVE OVERHEAD 0 CBD MAINTENANCE 0 TOTAL 0 CAPITAL OUTLAY: NONE 0 TOTAL 0 —1 NOTE: ,.Permanent full-time salaries are included in Administrative Expenses; employee benefits are , included in General Expenses. I i 296 M CITY OF IOWA CITY FY88 OPERATING BUDGET SECTION 8 VOUCHERS 6513.9 FY86 *FY87 FY88 ACTUAL ESTIMATE ESTIMATE (5 MO. ONLY (11 UNITS (INCREASE OF 5 IST YR. 11 UNITS) 132 UM) UNITS, 192 UM) RECEIPTS: HUD ACC 6,069 42,820 68,134 Interest. 106 0 0 Total 6,175 42,820 68,134 OPERATING EXPENSES: Administrative Salaries 0 3,115 5,800 Utilities 0 0 0 Ordinary Maintenance 0 0 0 General Expense 713 200 850 Rent to Owner 5,462 36,036 64,123 Total 6,175 39,351 70,773 *PROJECT ACCOUNT (See comments below) Housing Subsidy Balance 34,349 37,818 37,581 Administrative Fee Balance 2,402 2,402 1,193 Total 36,751 40,220 38,774 OPERATING RESERVE (See comments below) This is a new program and 'currently is administered in conjunction with the Rental Rehabilitation'Program. Unit numbers and dollars are small. It is unrealistic to break out the administrative fee earned to the many separate accounts. Therefore, it will be charged to salaries. It is not anticipated that an operating reserve will be established for this program. *A Project Account is maintained at the HUD Central Office for each project. In essence the ACC amount is credited to this project account each year for 5 years. The balance in this account is available to cover the following years expenses. Note the account has both administrative fee and housing subsidy amounts. 297 i "BEGINNING BALANCE ' TOTAL BALANCE j CHARGES FOR SERVICES MISCELLANEOUS TRANSFERS MISCELLANEOUS _j TOTAL RECEIPTS PERSONAL SERVICES SERVICESIAND CHARGES ''CAPITAL OUTLAY TRANSFERS CONTINGENCY J TOTAL EXPENDITURES - I ENDING BALANCE j '1 i i FY88TOPERATING BUDGET EQUIPMENT MAINTENANCE FY86 ACTUAL 397,296 397,296 1,871,113 39,765 37,500 _2_333 --1_9_50_711 -495,927 -605,303 -157,268 -584,376'- 0 -- _ 0 -_1_842_874 505,133 298 FY87 ESTIMATE 505,13 505,133 1,598,441 23,133 0 --_ _1_000 --1_62_2,574 -525,158 564,308 -125,061 427,600 -- 6,224 -_1_635,903 491,804 FY88 BUDGET 3 491,804 491,804 --1,677,027 27,000 0 1,000 --1_705_02_7 -548,365 601,095 :128,331 427, 540 -35,000 -_1_740_331 456,500 rq _I 299 riS PROGRAM DIVISION STATEMENT FirYYj �+ FUND: INTRAGOVERNMENTAL DEPARTMENT: ADMINISTRATION PROGRAM: POLICY 8 ADMINISTRATION DIVISION: EQUIPMENT DIVISION PURPOSE: The Equipment Division provides repair, preventive maintenance, and equipment management services for all major city owned.vehicular equipment. DIVISION GOAL: Provide the best possible preventive maintenance, repair, and equipment replacement programs so the City may continue to receive the maximum economic life from its equipment. GENERAL DIVISION OBJECTIVES: 1. Continue to.switch medium duty truck fleet to diesel power as units become due for replacement. 2. Replace light duty truck and automobile fleets with smaller more fuel efficient units; as they become due for replacement. 3. Maintain hourly shop rate at $30 per hour. -. PERFORMANCE MEASUREMENT: " 1. Gasoline powered medium duty trucks now average 3.5 m.p.g., diesel powered medium duty truck now average 5.6 m.p.g. Continue to monitor fuel use and replacement schedule. 14.6 2. Standard -size pickup trucks now average 8.1 m.p.g. and compact -size pickup trucks average m.p.g. Continue to monitor replacement schedule. FY81 FY82 FY83 FY84 FY85 FY86 FY87 FY88 Cost per mile, med. $.86 $39 $.66 f.66 f.58 f.71** 2.60 f.60 (est.) (est.) duty trucks Cost per mile, $.23 f.31* $.21 f.18 f.20 $.19 f.18 E.17 pickup trucks (est.) (est.) Shap rate $30 $30 (est.) (est.) 299 FY81 FY82 FY83 FY84 FY85 FY86 FY87 FY88 Fuel cost for Police $52,481 $56,818 $46,176 $29,927 $41,457 $36,193 $40,600 $42,900 Dept. vehicles (est.) (est.) Gallons of gasoline 46,323 42,675 45,624 33,347 47,523 47,878 50,700 51,000 used by Police vehicles (est.) (est.) _. *$.08/mile increase due to body work and refurbishing on some trucks to increase life cycle. **$.13/mile increase due.to clutch and tire replacement on 1980 and 1983 models. DIVISION ANALYSIS: 1. The increase in mileage (60%) and the increase in the life cycle (10 years vs. 7 years) will save money in the long run, even though the initial purchase price of diesel powered medium duty trucks is a ?little more than the gasoline powered counterpart. 2:' Money will be saved by purchasing smaller, more fuel efficient, lower initial cost pickup trucks and automobiles that can do the .same amount of work as the larger ones. 3. The "shop rate" of $30 per hour cannot be compared to the old "labor" rate of $20 per hour which did not include operating overhead costs. Use of the shop rate allows for a more complete recovery of all operating costs by the division and reflects more accurately the actual cost of operation. 4. FY84 Police vehicle fuel use and cast decreased from FY83 due to the Police fleet being driven less total miles (574,600 in FY83 and 545,300 in FY84), the cost of fuel being less ($1.01 per gallon average in FY83 and $.90 per gallon in FY84), and the Police fleet getting better average miles per gallon (12.6 m.p.g. in FY83 and 16.4 m.p.g. in FY84) FY87 and FY88 estimates are based on FY86 and include the addition of two (2) patrol cars (over FY84), a 5% increase in fuel cost, an increase in total miles driven, and maintaining the Police fleet miles per gallon at 11 m.p.g. 300 � J 301 CITY OF IOWA CITY FY88 OPERATING BUDGET SUMMARY RECEIPTS QUIPMETMAAENAN 6200 NDINT 2 EXPENDITURES: -- FY87 BUDGET ---- -- REVISED ADOPTED -"- FY88 REQUEST BUDGET NAL FINAL BUDGET FY86 ANAL BUDGET. ESTIMATE 495 927 ' 518,934 674,848 525,158 564,308 548,365 680,155 192 548 365 601,095 128,331 PER SERVICES COMMODITIES 605 303 157 268 125,061 125,061 427,6000 121 . 424,5000 427,5400 SERVICES AND CHARGES 584;3760 427,6000. 0 35_000 ITAL OUTLAY . T SFERS OUT 0 0 -6,224 ---1111-- "'------1,740,331 _ --- [7TINGENCY .. •TOTAL � ---'----' 1,842,874 _ 1,746,443 1,635,903 aasasaaaa 1,774,212 m=aaassea as =-s=a . _... aaaaaassm aan�anna RECEIPTS:., FY86 FY87 ggViSED FY88 FINAL BUDGET - ACTUAL. ESTIMATE --: _ CHARGES FOR SERVICES 1�839�769 1�523�133 677 027 1� 27',0000 INTEREST INCOME TRANSFER MISCELLANEOUS 37,500 2 333 0 1,000 1 000 __--1,000 MISCELLANEOUS 0--------1111- 1,950,711 - 1,622,5744 1,705_027 TOTAL aaaaa_aa= a...a- 301 M M B M M. sl S] _1 B1 t i I i i. I f I w I � 302 A_■ FY88 OPERATINGCBUDGET 62200 EQUIPMENT MAINTENANCE PERSONAL SERVICES: TRANSFER TO: FTE BUDGET NONE --- ------ 0 FY87 FY88 $ TOTAL '-------0 - PARTS CLERK I 2.00 2.00 39,361 ftMEC II MECHANIC 6.00 6.00 1.00 1.00 128,206 - 2.00 2.00 19,892 44,762 4111 - `- 3.00 3.00 68,703 _. t. -E UIPMENT 1.00 1.00 2:00 2.00 26,437 54,579 CE SUPERINTENDENT - '1.00 1.00 33,322 INTRA -CITY CHARGEBACKS: .. 575 VEHICLE OPERATIONS '- 18 VEHICLE REPLACEMENT 2,999 ----- ----- 113,656 WORD PROCESSING 17,351 TOTAL 18:00 18.00 aaaav --'-_'--_ 548,365 ADMINISTRATIVE OVERHEAD CBD MAINTENANCE 600 0 =aaao avmcsasa 0 TOTAL 20,950 CAPITAL OUTLAY: 2 ONE -TON TRUCKS 33,200 1 TWO-TONETRUCK 1 REFUSE PACKER 12,500 48,200 1 STREET SWEEPER3,100 4 SNOWPLOWS 76,600 5 SPREADERS 25,600 2 AIR COMPRESSORS 2 PORTABLE GENERATORS 44,000 31,600 1 CONCRETE SAW 22,400 1 STREET FLUSHER TRUCK 2 COMPACT PICKUP TRUCKS 60,200 2 COMPACT 18,800 8 RADIOSPACTTAUTO 27,200 1 3/4 -TON PICKUP 3 040 12,600 TOTAL 427_540 302 A_■ kyy � i� ,Ot e Q CITY OF IOWA CITY - FY88 OPERATING BUDGET CENTRAL SUPPLY 8 PRINT FY86 FY87 FY88 ACTUAL ESTIMATE BUDGET BEGINNING BALANCE 172,849 -----152-7--' 107,103 154,506 TOTAL BALANCE 172,849 ----'-'-"- 107,103 ----"--'-- 154 506 � CHARGES FOR SERVICES INTEREST INCOME 92 , 012 108,033 _ 8,174 389,478 , 577 6645 TOTAL RECEIPTS 97,652 -----'----- 95,589 -7777--=--- 114,678 PERSONAL SERVICES COIMODITIES ----------- ----------- -22,555 SERVICES AND CHARGES -33,176 -22,445 -34,835 -13,351 -37,749 -26,566 - :CAPITAL OUT `CONTINGENCY - - -72,4501 00 -20,650 -2,000 TOTAL EXPENDITURES -128,072 -48,186 ----------- -109,520 ---___----- ENDING BALANCE 142,429 154,506 159,664 `- i I +1 i I rl rl 1.4 M 303 CITY OF IOWA CITY FY88 OPERATING BUDGET RECEIPTS0CENTRAL SUPPLY SUMMARY EXPENDITURES:. ---- FY87 BUDGET ---- ---- FY88 BUDGET FY86 ADOPTED REVISED DEPT FINAL ACTUAL BUDGET ESTIMATE REQUEST BUDGET 4) PERSONAL SERVICES 0 33,176 0 0 0 34,835 22,555 37,749 26,773 22,555 37,749 26,566 COMMODITIES SERVICES AND CHARGES 22 445 72:45 0 0 13,351 00 20,6500 20,650 2,000 CAPITAL OUTLAY 0 CONTINGENCY ___ 0 48,186 107,727 109,520 _ TOTAL 128 072 mmvm mem ovmamvv aamvvaavo - ---- J RECEIPTS: FY86 FY87 REVISED FY88 FINAL _ ACTUAL ESTIMATE BUDGET CHARGES FOR SERVICES 89478 8,174 92,012 3,577 108,045 , J INTEREST'IINCOME. _________ 7 89 TOTAL i652 vm.9 ma�s15 aa11a4v67m3a i ?il it i y 304 4) CITY OF IOWA CITY FY88 OPERATING 63000 CENTRAL SUPPLY 6 PRINT PERSONAL SERVICES: FTE BUDGET NONE TRANSFER TO: TOTAL DUPLICATING MACHINE FY87 FYB8 $ * OPERATOR .90 .90 16,885 TRANSFER TO: TOTAL DUPLICATING MACHINE 364 OVERTIME'. 5_306 " ,' BENEFITS _____ _____ ___ TOTAL .90 .90 22,555 INTRACITY CHARGEBACKS: -- VEHICLE OPERATIONS 0 VEHICLE REPLACEMENT 0 0 WORD PROCESSING 0 ADMINISTRATIVE OVERHEAD 0 CBD MAINTENANCE TOTAL 0 CAPITAL OUTLAY: PADDING PRESS 425 20 COMPUTER OPERATOR CHAIR 225 _�___ TOTAL 20,650 --------------------------------------------------------------------------------------------------------- * Duplicating machine Operator: f FTE is Servichown here; remainder funded in Central Procure- ment 305 CAPITAL IMPROVEMENTS PROGRAM 94 K RESOLUTION NO. R7•48 - RESOLUTION APPROVING CAPITAL IMPROVEMENTS PROGRAM FOR THE CITY OF IOWA CITY, IOWA, FOR THE FISCAL YEARS 1988-1992 WHEREAS, the City Council of the City of Iowa City, Iowa, deems it In the public City ofrest and l Iowa Clty, Iowa, the forest adopt( certain capital efficient and lmprovementsnt for plan- nlnq as suimariaed and attached hereto, subject to annual review and revision. NOV. THEREFORE. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA: 1, That the City Council of the City of Iowa City does hereby adopt as its Capital Improvements Program for the Fiscal Years 1988-1992 the Capital Improveaents Programa. It Is understood by the City Council of — - the City of low City, low, that the 1988-1992 Capital Improveaents Program is subject to annual review and revision consistent with good planning and operating practices of the City of Iowa City, Iowa; -' 2, That intent thisResolution Rfuture Iprojectsnexpression and planning far theCityof lowlegislative _ low; and the anticipated means of financing said projects, subject to applicable laws and elections upon financing by the voters of the City of Iowa City. Iow&. It was mved by 2ubor and seconded by Dickson ! the Resolutfon be a htpL , e upon Fall call there were: AYES: NAYS: ABSENT: _ X _ Nnbrisco X _ Baker jr- — Courtney ' —X— -- Dickson X McDonald -- -�- _— Strait tuber --- — Luber Passed and approved this loth day of !larch 1987. I Y R ATTEST: A.. ]_J • 'e--2CLERK IraJ I 306 i- CAPITAL IMPROVEMENT PROGRAM INTRODUCTION Capital improvement programming is the planning, coordination, and scheduling of public improvements for a community over a period of years. The scheduling is developed according to priorities based upon need, desire and importance of such improvements to the community within the constraints of the City's ability to finance, as well as having the staff to design and administer the projects. Essen- tially, the Capital Improvement Program (CIP) is a legislative and management tool to facilitate the scheduling, planning and execution of a series of public improvements over a five year period. The FY88-FY92 CIP is a compilation of projects currently in the CIP and new project requests. Although most projects were placed into the proposed five year plan, a few projects have been placed on a pending list. Those projects generally were viewed as having a low priority for funding at this time. One exception is the Was ewater Treatment Plant. Although it was included on the pending list, it is considered a high priority. However, because future actions are uncertain, it is impossible, at this time, to estimate the cost or timing of the project. II. FINANCING OF PROJECTS The financing of the projects included in the FY88-FY92 CIP is detailed on each project sheet. Summaries of funding by sources appear in this front section. The City strives to secure and utilize funds other than operating revenue and general obligation bonds to the maximum extent practical and utilize general obligation debt within the parameters of the city's fiscal policy. The CIP (Capital Improvements Program) was prepared with the goal of minimizing the amount of general obligation bonds issued prior to FY90. Debt service costs peak in FY90 and then start to decrease as the older bond issues are paid in full. Much of this temporary increase is due to the two bond issues, totaling $11,050,000, sold within the past 14 months. Debt service costs for which property taxes are levied, net of the debt service on the swimming pool bonds, will increase in FY89 15% over the FY88 costs. Then, in FY90, costs will decrease by 18%. Future bond issues and the scheduling of capital projects must be managed to maintain the debt service property tax funding at a more stable level from year to year. This proposed CIP would require a bond issue of approximately $1.3 million in FY88 and a bond issue of $1 million late in FY89. The graph at the end of this front section shows General Obligation (GO) Bond issues by year and the issues proposed for the next five years, based on this Proposed CIP. The property tax supported GO Bonds are more equal than issues in past years. The projects have been scheduled to achieve this level use of GO Bonds. Furthermore, other sources of revenue are used wherever possible for funding the projects. 307 III. FISCAL POLICY CONSIDERATIONS A concept of sound financial planning is critical for the success of any program whether it be public or private. As a result, the CIP is a determination of 1) the levels of capital projects and 2) the sources of financing those projects. While determining the scheduling of projects for completion within the next five years, it was necessary to deal with the City's financial resources limitations; both those that have been established by State law and those that have been adopted as policy by the City Council as a guide to future City expenditure and indebtedness. It is the later limitation to which the City Council addressed itself in 1973 by the formal adoption of a fiscal policy that is aimed at controlling and regulating the property tax level for debt service on General Obligation Bonds used to finance capital expenditures. The 1979 revised fiscal policy provides a more comprehen- sive method of financing the many.capital projects which the City needs. Adherence to this fiscal policy can be expected to provide the following advantages: 1. Investors interested in City of Iowa City bonds can refer to a fiscal policy and rely on it in making decisions on whether to buy obligations of the City and in determining the interest rates that they will bid. A formally approved fiscal policy has a strong bearing on the City's ability to maintain and improve upon the factors Aich:determine its credit rating. 2. The proposed property tax levy for debt service, on which there is no state imposed maximum limit, can be projected and regulated to either remain relatively stable or to increase at an even controlled rate. 3. Planning for public improvements normally takes place over a period 'of years. Nearly always, r' funds are spent for engineering and right-of-way prior to the years in which actual construction takes place. The fiscal policy can establish amounts of money which will be spent for several years in the future for the :best public improvements facility planning and make it possible to concentrate. 1ime'and afunds on:those priority projects which can be financed and constructed within ,:the City's financial limitations. 4., A, very. significant advantage of a formal fiscal policy is to demonstrate the need for additional revenue sources in future years by matching expenditures and indebtedness permitted by such a fiscal policy against a much greater need for additional public improvements. A copy of the City's Fiscal Policy follows. 308 94 n 'a FISCAL POLICY + ANNUAL OPERATING EXPENDITURES 1. BALANCED BUDGET: The budget of the City of Iowa City shall be drawn so that estimated revenues and anticipated expendi- tures are equal. (State law requirement.) 2. TAX CEILING: The budget of the ,City of Iowa City shall be drawn so that tax revenue in the general operating fund does not require a tax levy in excess of the limit established by State law. CAPITAL EXPENDITURES 1. -DEFINITION: A. Capital Improvements - Capital items of a relatively permanent nature, such as buildings, and other attachments or improvements to land which are intended to remain so attached such as storm drains, sewers and streets. Capital improvements have four characteristics: (I They last a long time. (2 They are relatively expensive. (3) They usually don't recur annually. (4) They result in fixed assets. ,Capital Expenditures -.Those expenditures for ,public improvements and their preliminary studies j and the acquisitions 'of, property or equipment for new.public, improvements. Capital expenditures are expenditures for capital improvements and shall be financed under the provisions of this fiscal policy and planned in terms of the five year Capital Improvement Program. Excluded from capital. expenditures are operating expenditures; those annual expenditures. which are necessary to the maintenance of,the.city,.the rendering.of,services, and providing for normal operation. 2. PROJECT ANALYSIS: j Capital improvement projects for the five year period shall be analyzed for the following: (1) Compatibility with the Comprehensive Plan. ! �I 309 M. (2) Revenue source - A clear distinction shall be made between tax supported and self -supported bonds (G.O. versus revenue bonds). All projects supported by revenue bonds must demonstrate ability to develop sufficient income to repay their costs and costs associated with financing. In addition, proposed revenue sources shall be analyzed in terms of whether the revenue can be used for the proposed project and the probability that the revenue will be available. (3) Compatibility with the City Council's goals. 3. MAXIMUM LIMITATIONS ON GENERAL OBLIGATION BONDS: The following two maximum limitations shall apply to general obligation bonds: A. Debt Limit: Debt incurred as a general obligation of the City of Iowa City shall not exceed constitutional or statutory limits: presently 5% of the market value of the taxable property within the. corporate "limitsas established by the City ASsessor. (State law requirement.) B. Borrowing Reserve: A minimum of 20% borrowing reserve, or debt margin, shall be maintained to meet emergencies, and �� if so used, the bonds shall be retired as soon as reasonably possible in accordance with the provisions of this fiscal policy. A. CEILING ON DEBT SERVICE: Debt service charges payable from the general tax levy shall not exceed 25% of that levy in any one fiscal year. 5. FINANCING: As a general rule financing of capital improvements shall meet the following guidelines: A. General property tax and operating revenues, to the extent available, shall be used for capital project financing. B. When general property tax and operating revenues are not available under the maximum tax rates permitted by law or deemed advisable by the Council, financing of capital projects and replace- ments may be accomplished by the use of bonds as outlined in Section 6 hereof. C. Every effort shall be made to seek out state or federal grants or assistance to offset a portion of the cost of capital projects. 310 I_ 6. BOND ISSUES: A. General obligation bonds - Bands shall be of a serial type and general obligations to the City of Iowa City. They shall have a maximum maturity of 20 years. The maturity schedule shall provide for level principal amortization payments insofar as practicable. - B. Revenue Bonds - Revenue bond'financing shall be determined after first reviewing whether the use of revenue bonds could be more advantageous than financing with general obligation bonds. Revenue Bonds shall be issued in accordance with the following: (1) Amortization of principal and interest shall require no more, including reserves, than approved estimates will provide from next revenues to be available. — (2) insofar as possible, debt service, after the project has been completed and in operation for one full fiscal year, shall be level within practical constraints each year. (3) All revenue bondsfor public purposes shall be sold at public competitive bidding in accor- dance with the requirements of Chapter 76, Code of Iowa as amended, The first fiscal policy was adopted by motion of the City Council at its regular meeting on June 5, 1973. This revised policy was adopted by Council motion on June 19, 1979. - epi 311 PROJECT CURB RAMP 'INSTALLATION RALSTON CREEK PROPERTY ACQUISITION T TERRELL KILL PARK RIVERBANK RALSTON CREEK BANK IMPROVEMENT 'TERRELL MILL PARK HANDICAPPED TRAIL _NAPOLEON PARK PARKING LOTS r.WATER'-DEPT CONWTER REPLACEMENT ,WEST -LANDFILL ASPHALT.RUNWAY SCOTTBLVDPARK DEVELOPMENT DEVELOPMENT OF RYERSON'S WOODS - NAPOLEON PARK RENOVATION - PARKS':i RECREATION COMPLEX LIGHTING AT U I SOFTBALL COMPLEX COURT'- HILLPARK DEVELOPMENT ;HAPPY HOLLOW PARK SHELTER '.CREEKSIDE PARK SHELTER -:FAIMEABONS''PARK':PICNIC SHELTER •WILLOW CREEK PARK PARKING LOT WETHERBY PARK PARKING LOT M+HICKORY HILLIPARKING A SIDEWALK RESURFACE MERCER 'PARK PARKING LOT RESURFACE MERCER PARK TENNIS COURTS," MERCER PARK SOFTBALL/BASEBALL FIELDS RENOVATE CITY PARK TENNIS COURTS' NEW, PICNIC-BHE@ER IN CITY PARK HEN RESTROOM IN IOWER CITY PAM - CITY OF IOWA CITY CAPITAL IMPROVEMENTS PROGRAM PY88 - PY92 SUMMARY OF THE PROJECTS PRIOR YRS PY88 FY09 FY90 6,172 6,173 11,765 12,130 0 0 47,480 0 0 0 25,800 0 0 24,970 0 0 0 0 3,808 0 0 0 51,008 0 0 275,00D 0 0 0 0 0 0 0 0 27,000 0 0 0 0 0 0 0 0 0 0 0 112,000 1,400,000 0 0 0 0 0 0 0 0 0 0 3,500 35,000 0 0 0 3,500 T, 0 0 0 6,000 0 0 0 500 0 0 0 500 0 0 2,500 0 0 0 2,000 38,000 0 0 0 0 0 16,000 20,000 5,000 0 49,OOD 0 0 0 0 0 9,500 0 0 0 3,000 312 FY91 FY92 FUTURE YRS TOTAL 12,995 13,485 0 62,021 0 0 0 47,480 0 0 0 '25,800 0 0' - - 0 '24,970 0 0 0, 3,008 0 0 0 - 51,008 0 0 0 275,000 0 8,000 0 ' - 8,000 0 55,500 0. 02,500 0 0 22,000 23,000 0 25,000 250,000 275,000 0 0 .0 1,512,000 0 0 120,000 120,000 2,000 30,000 - - 0 .32,000 0 0 0 38,500 35,000 0' 0- 38,500 0 0,. 0 6,000 10,000 0 0 '10,500 5,000 0 0 5,500 0 0 - 0 2,500 0 0 .. 0 . • -' 40, 000 10,300 0 0 10,300 0 0' 0 410000 0 0 0 -49,000 0 0 0 91500 57,000 0 0 :60,000 (Continued) M AK __7 r°, CITY OF ICITY NTB PROGRAM CAPITAL IMPROVEMENTS (Continued) PY80 -PY92 SUMMARY OF THE PROJECTS ! PROJECT HINI-GREENHOUSE PRIOR YRS 0 FY80 0 FY89 0 FY90 0 FY91 5,000 PY92 FUTURE YRS 0 0 TOTAL 5,000 .ADDITION TO CEMETERY BUILDING 0 12,000 0 0 0 0 0 12,000 REPLACE CEMETERY'S STORAGE BLDG 0 0 9,300 0 0 0 0. �DON .XSTIC HOT MATER TANK - REC CTR 0 0 0 0 6,500 0 " 0 '. 6,500 •RECREATION CENTER ACCESSIBILITY 0 0 1,000 12,000 0 .. - -0 '. '0. :.17,000 RECREATIONS CENTER ROOF REPAIRS 0 15,000 0 0 0 �O ... .'0. _';15,000 .w INSTALL AIR CONDITIONING IN REC CEN RALSTON CREEK PARK 0 0 0 0 -15,000. 101,000 0 11,000 2,000 0 107,000 0 .. 0 :'.-: 0 120,000 ' 115,000 ii WASTE NATER TREATWENT PLANT 0 37,911,000 0 0 0 -"'p - 0 ]],91$000 � NORTH CORRIDOR SEVER 0 0 0 0 27,500 127,500 0i 355/000 i '0 - ;..0 ' FRIENDSHIP BT DRAINAGE TILL ORCHARD/BENTON STORM SEVER PHASE I ORCHARD/BENTON STORM SEVER PHASE II ORCHARD/BENTON STORM SEWER PHASE III BENTON ST CULVERT RLPIJICEMENT -PHASE IV '4TH AV CULVERT REPLACEMENT 5,100. 0 0 0.. 0 79,600 22,000 11,500 10,000- '9,500 0 0 300,000 159,500 221,000 101,500 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 '. 0 0 0i: - 0 0 '' 0 o ... 270;750 15,000 322,000 '171,000 271,000 114,000- -.270,750 - ' ' P_ST CULVERT REPLACEMENT PARK ROAD STORM SEVER - M, DUBUQUE ST CURB f GUITER ... P0T'ON11C DR CULVERT AEPL1C06UR' HNY,f BY -FASB DITCH REPAIR NIGH ST STORM SEVER p1. %-IMC SIGNALS: RIRIINOOD/CILBLRT M;LRIMIQIII ST DECELERATION LAME .. BENTON STi RIVERSIDE TO GREENWOOD DODGE ST: DUBUQUE RD TO GOVERNOR 0 1,600 0 0 - p 0 0 0 0 0 0 177,050 0 0 p. 0 40,000 0 ' 0 0 0 0 0 0 D 0. 0 200 1],. 0 0 0 0 0 0 0 0 0 0 0 0 0 0 5,000 0 0"0 57,200 0' 0 0 195,000 0 - 0 81,000 0 - 0 0 0 0 " /20,000 270,750- '270,750 0 117,650 10 ...09,000 39,000 ""'39,000 394,000 !--'791,000 0 '57,'200 0 10,000 0 1],200 303,200 " 387,200 0 615,000 (Continued) + r - ,-, 313 - 314 _-■ CITY OF IOWA CITY CAPITAL IMPROVEMENTS PROGRAM PYBB - PY93 (Continued) SUMMARY OF THE PROJECTS u' PROJECT PRIOR YRS PYBB FY89 FY90 PY91 FY92 FUTURE YRS TOTAL ROM= RD: MORMON TREK TO HWY 218 0 0 0 75,000 215,000 0 0 380,000 �I TAFT SPEEDWAY: DUBUQUE ST TO POSTER 0 0 0 25,000 407,000 0 0 442,000 KELROBE AVE: WEST HIGH TO 218 0 0 115,000 752,000 0 0 0 - 868,000 MELROSE AV: BYINGTON TO HAWKINS DR 0 0 72,000 228,000 0 0 0 410,000 �i SCOTT BOULEVARD 26,000 1,076,000 - 0 0 0 0 0 1,100,000 BURLINGTON/GILBERT INTERSECTION 0 0 62,000 0 0 0 0 62,000 'KIRKWOOD AV: GILBERT TO DEFOREST 0 '' 0 0 0 50,000 1,014,000 -b 1,064,000 1 �Bmm#/SUNSET SIONALIEATION - 0 76,000 0 0 0 0 -- 0" 26,000 KIRRWOOD/DODGE SIGNALIZATION 0 0 0 0 0 22,500 0' `22,500 -r RR X-INC SIGNALS: KIRKWOOD/MAIDEN LN 0' 40,000 0 0 0 0 0 "' 40,000 CLINTON/KARKET SIGNALIZATION 0 22,500 0' 0 0 0 "'0 ' 22,500 FY88 SIDEWALK ASSESSMENT PROGRAM- 0 559,220 -- 0 0 0 " 0 0 "559,320 EXTRA WIDTH SIDEWALK: MORMON TREK 6,800' 4,800' 4,800 6,800 4,800 4,800 0 4'78,800 EXTRA WIDTH PAVING 0 6,400 26,600 0 0 0 0 61,000 GOVERNOR ST RETAINING WALL 0 0 0 0 0 '65,100 0 65,100 BROOKSIDE DR./2ND AVE: BRIDGES - 0' 0 0 25,000 281,000 - - ":0 ' ..0 -•'.206,000 . BURLINGTON ST FOOTBRIDGE 0 0 0 0 0 0 .' 46,800 r.-••46,800 PEDESTRIAN BRIDGC OVER IRIY 6 0 - 0 0 0 0 0 400,000 480,000 --( sarm ST. U16GE WIDENING 136,000 1,899,000 0 0 0 - 0 0 2,625,000 1.. MELROSE AVE. BRIDGE IMPROVEMENTS' 6,000' 177,000-" 847,000 "' 0 0 0 - 0 1,030,000 `) WOOLF AVE.`BRIDGE DECK REPAIR 0 0 0 0 0 0 210,000 210,000 24AY RADIO SYSTEM REPLACEMENT 0 0 0 778,000 607,978 166,148 0 1,202,136 PUBLIC SAFETY BUIIDING 0 0 0 0 0 2,065,000 0 2,045,000 ANINAL CONTROL FACILITY RENOVATION 0 0- 0 119,450 0 0 0 119,450 TRANSIT FLEET REPLACEMENT 219,800 297,500 270,000 274,000 280,000 426,000' 0 -1,967,200 _1 CIVIC CENTER ELEVATOR 0 0 100,000' 0 0 0 0'- ---------- '100',000 ---------- TOTAL ---------- 1,098,772 ---------- 28,782,212 ---------- 2,742,761 ---------- 5,851,680 ---------- 2,206,273 ---------- 5,611,033 2,487,500 56,781,722 314 CITY OF IOWA CITY CAPITAL IMPROVEMENTS PROGRAM r GENERAL OBLIGATION BONDS PY88 - FY92 PROTECT PRIOR IRS PIGS FY89 PY90 PY91 PY92 FUTURE YRS TOTAL .MATER DEPT COMPUTER REPLACEMENT 0 375,000 0 0 0 0 0 275,000 'NORTH CORRIDOR SEWER _ 0 0 0 0 27,500 127,500 0 155,000 ORCHARD/BEMTOM STORN BMM MAER I 0 22,000 700,000 0 0 0 0 722,000 ORCHARD/BEMTON STORM BEMIX PHASE II 0. 14,500 14,500 0 0 0 0 - 29,000 ORCHARD/31M STORM SMILE PHASE III 0 10,000 244,000 0 0 -.0-, o.. 271,p00 ' ,EENTON ST CULVERT RBPLACDUW - PHASE IV 0 9,500 106,500 0 0l 0 0, ..116,000 - 6TH AV CULVERT REPLWEMENT 0 0 0 0 0 0.. 270,750 270,750 _ - ,.�. '.F ST CULVERT REPLACEMENT .. 0 0 0 0 0 0 270,750 .270,750 M DUBUQUE ST NRB A GUTTER 0 0. 0 0 5,000 04,000. .�.. 0 ...89,000 ' POTOMAC DR CULVERT REPLACEMENT 0 0 0 0 0 0 79,000: ;,.29,000 RR X -IMG SIGNALS: KIRKMOOD/GILBERT 0. 2,000 0 0 0 0 0 .- 2,000 M. DUBUQUE ST DECELERATION LANE 0 0 17,200 0. 0 0 0 17,200 - SENTON ST: RIVERSIDE TO GREENWOOD 0 0 0 0 0 0 787,200 ,387,200 DODGE ST: DUBUQUE RD. TO GOVERNOR - 0 0 0 0 195,000 127,000. .0 .. 318,000 ROBERT Rot MORMON TREK TO HWY 218 - 0. 0 0 5,250 51,750 0 ,.. 0 ...57,000 TAFT SPEEDWAY:. DUBUQUE ST TO FOSTER 0 0 0 7,500 10,700 0 0 46,200 cr MELROSE AVE:WEST,HIGH TO 210 0 0 115,000 672,500 0 _,0 0 567,500 01 MELROSE. AVC. BYINGTON TO HAWKINS DR 0. 0. 28,800 .,135,200 0 .0 -.0, ,;166,000 Ti SCOTT BOULEVARD 26,000 718,200 0 0 0 0 0 744,200 Amu, NOTOM/6IL88NT INPa10ECPION .. 0 0. 67,000 0 0 _0 0 �.... 67,000 KIRKWDOD, AV: GILBERT TO DEFOREST . _. 0 0 0 0 50,000 1,016,000 - 0 1,066,000 't RIRRNOOD/DODGE SIGNALIBATION ,, .. 0 0 0 0 0 27,500 0 27,500 6� RR,X-IMG SIGNALet KIRKWOOD/MAIDEN LI 0 2,000 0 0 0 0 0 ,. .2,000 CLINTON/NAAKET SIGNALIZATION 0 27,500 0 0 0 0 0 PY88 SIDEWALK ASSESSMENT PROGRAM 0 62,760 0 0 0 0 0 62,760 (Continued) 315 _ (Continued) PROTECT GOVENNOR ST RETAINING WALL ., EROOESIDE DR./2ND AVE. BRIDGES BURLINGTON ST FOOTBRIDGE PEDESTRIAN BRIDGE OVER My 6 BEWION BT- MIDGE NIDEEING 1 IfELR08E AVE. BRIDGE IMPROVEMENTS .. '.. NOOLF'AVE. BRIDGE OWE: REPAIA .. 2-NAY:RADIO SYSTEM REPLACEMENT ALBLIC:SA►M BUII3TING.. ANIMAL. CONTROL FACILITY RENOVATION TOTAL J _ . i CITY OF IOWA CITY CAPITAL IMPROVEMENTS PROGRAM GENERAL OBLIGATION BONDS PYBB - PY92 PRIOR YRS PYBB 1PY89 0 PY90 PY91 FY92 FUTURE YRS 0 TOTAL 0 0 0 65,100 0 65,300 0 0 0 25,000 76,200 0 0 - 101,200 0 p 0 0 0 0 0 46,800;: 46,800 0 0 0 0 0 _ 480,000 , 480,000 5{1,000 7{9,000 9 0 0 0 0< 1,390,000 61000 177,000 713,000 0 0 0 0 414,000 0 0 210,000 210,000 0 0 0 728,000 0 407,978 .166,148.., _ �, 0 1,707,136 0 0 0 0 ],0{5,000. �0 3,045,000 0 0 119,{50 0 0 __ _ _ _ 0 119,450 .. - - _-_ 577,000 3=045-44�0 1=094,000 1,440,900----------- ---------- 854,128 4,648,24e 1,700,500 12,764,216 ....ee ..... .....e.. ............or.....�.�........................ 316 _.I epi CITY OF IOWA CITY i� CAPITAL IMPROVEMENTS PROGRAM i OPERATIONS FY88 - PY92 PROJECT PRIOR YRS PY88 PY89 PY90 PY91 PY92 FUTURE YRS TOTAL CURB RAW INSTALLATION " 1,177 1,177 2,275 2,762 2,469 2,562 0 11,974 TERRELL MILL PARR RIVERBANK 0 0 1,570 0 0 0 0 1,570 RALSTON CREEK [ANN IMPROV=wT 0 700 0 0 O 0 0 700 TERRELL MILL PARK HANDICAPPED TRAIL 0 0 608 0 0 0 0 608 NAPOLEON PARK PARKING LATS 0 0 1,500 0 0 0 0 1,500 MEW -LANDFILL ASPHALT RUNWAY 0 - 0 0 0 0 8,000 0 ' - 0,000 OCOW BLVD PARK DRVELDAmR 0 ' 0 27,000 0 0 .55,500 0 82,500 i7f DW[WFIENT OF RYKR[OLPS HOODS 0 0 0 0 0 '- 0 27,0W' '27,000 NAPOLEON'PARK RENOVATION 0 0 0 0 0 25,000 250,000 275,000 PARER 4 RECREATION COMPLEX � 0 '- 0 112,000 1 400,000 , 0- 0 0 1,512,000 LIGHTING'AT ;U I'SOPTNUL' COMPLEX '' - 0 0 - 0 0 0 0 120,000 120000 ..- COURT HILL PARK DEVELOPMENT 0 0 0 0 2,000 70,000 0 72,000 i HAPPY HOLOON PARK SHELTER 0 0 7,500 75,000 0 0 0 78,500 1` CREEMBIDE PAM SHELTER 0 0 0 7,500 75,000 0 0 78,500 M' -.- FAIRMEAOOWS PAM PICNIC SHELTER 0 0 0 6,000 0 0 0 6,000 WILL ON CREEK PAM PARKING LAT 0 0 0 500 10,000 0 0 10,500 9� METW[RSY PAM PAMIMG FAT 0 0 0 500 5,000 0 0 5,500 N HICKORY HILL PARKING A SIDEWALK 0 0 2,500 0 0 0 0 2,500 -. .RRSURPACE MERCER PAM PARKING LST 0 0 2,000 75,000 0 0 0 40,000 11 RESURFACE MERCER PARK TEMM28 COURTS 0 0 0 0 10,700 0 0 10,300 ,. MERCER PAM SOPTBALL/BASEBAM FIRMS 0 16,000 70,000 5,000 0 0 0 41,000 -i 'AMOVATE CITY PARK TENNIS COURTS 0 49,000 0 0 0 0 0 49,000 -� . NEW PICNIC SHELTER IN CITY PAM 0 0 0 9,500 0 0 0 9,500 :NEN RESTHOOM IN LOMER CITY PAM 0 O 0 7,000 57,000 0 0 60,000 ~ NINI-GREENHOUSE 0 0 0 0 5,000 0 0 5,000 (Continued) i j 317 FY91 FY92 FUTURE YRS CITY OF IOWA CITY 0 _ 12,000 CAPITAL IMPROVEMENTS PROGRAM 0 0 9,300 OPERATIONS . 0 0 6,500 0 FY89 - FY92 13,000 0 (Continued) D 15,000 2,000. 103,000 ' PROJECT -" PRIOR YRS FY88 FY89 FY90 ~i ADDITION TO CEMETERY BUILDING 0 12,000 0 0 0 .. �0 REPLACE_ CLIRTLRY'S STORAGE BLDG 0 0 9,300 0 56,000 DOMESTIC HOT,NATER TAME - RSC CTR. 0 293,660 . 0 0 0 RECREATION CENTER ACCESSIBILITY 0 0 1,000 12,000 RECREATION CENTER ROOF REPAIRS 0 15,000 0 0 INSTALL AIR CONDITIONING IN REC CTR. 0 0 15,000 0 - RAIBTOMECREEX PAPE .. _ .:... 0 0 0 16,000 ' EXTRA WIDTH SIDEWALK: MORMON TREE 6,800 6,800 6,800 6,800 f ~ _ EXTRA. WIDTH PAVING 0 6,600 36,600 0 ' TRANSIT. FLEZT.. REPIACZKM _. 63,960 79,500 56,000 $6,800 ......: �. .�', :.. TOTAL ---------- 69,9]] ---------- 182,573 -------------------- - '29],57] 1,588,962 i i J . _' JL J318 FY91 FY92 FUTURE YRS TOTAL 0 0 0 12,000 0 0 0 9,300 6,500 0 0 6,500 0 0 0 13,000 0 0 D 15,000 2,000. 103,000 0 120,000 0 0 0 16,000 6,800, ,. 6,800 .. .0 0 .. �0 '28,800 0 61,000 56,000 85,200 0 293,660 . 196,069 216,062 293,000 ],0]8,172 in CA in CITY OF IOWA CITY CAPITAL IMPROVEMENTS PROGRAM SPECIAL ASSESSHENTS PYS8 - PY92 PROJECT PRIOR YRS ME PY89 pY90 ►Y91 FY93 FUTURE YRS TOTAL FRIENDSHIP ST DRAINAGE TI1d 5,400 79,600 0 PARE ROAD STORM SEMER 0 0 0 0 45,000 '6 4,600 177,050 0 0 0 0 - HYY EY -PASS DITCH gEPAIq 0177,650' HIGH ST STORM SENEH O 0 0 0 0 0 754,600 354,600 0 0 0 0 57,200 0 '0 57,200' RONRET RD: NORNON TREE TO HNY 7L 0 . _ TAR SPEEDWAY. DUBUQUE ST TO POSTER 0 0 29,750 793,750323; p ' 0' ' 000 0 0 0 71,500 766,700 0 NELMODE AVER NOT HILI TO 21E .. 0 NEIAIO06 AVt lYINCT08 TO"MNION8 DA':.. 0 0 .,:u,]o0 770,500 ,702,e00 0 0 .. 0"''720,500' 0 0 p p 0 '246,000- . FYU �SIDENALE ASSESSIRNP PROGRAM ...516,580 0 0 - 0 0 0 516.580' ,. TOTAL" . .- .... -------------------- ...10,000 ---------- 689,770 ------ 47,300 ,..-.. --- 584,550 .......... 716,750 .......... - 0 - 754,600 ..... ,... 2,798,730 ........ .. ...... .. ROAD USE .. TAE PY88 - PY92 PROJECT PRIOR YRS Me PY89 PY90 FY91 PY92 FUTURE YR9 HEIRON/SUNSET SIONALIZATION TOTAL 0 26,000 0 0 0 0 0 26,000 --- ---------------- ---------- TOTAL __---_•-.0 •-_•--__-o ---------- 26,000 '-----'--- O 0 0 0 26,000 �e.......�.. �......� e ............................... . REVENUE BONDS FY88 - F192 PROJECT PRIOR YRS Me FY89 FY90 fY91 PY97 t111VgE YRS TOTAL WASTE MATER TREATMENT PLANT 0 77,911,000 p p 0 0 0 77,911,000 --------- ---------- ---------- ------ ______ TOTAL _._0 __--__.._o ---------- 0 77,911,000 0 0 33,91 =000 ............... ...... 319 pEOJECT TERRELL MILL PARR RIYEAEANE RALSTON CREEE MANE IMPRovsKo T . NAPOLEON PARE PANNING tors NNY 6 EY -PASS DITCH REPAIR RR E -IMG, SIGNALS: KIREMDOO/ISILBERT DODOS 9T: DUBUQUE RD To GOVERNOR SCOTT BOULEVARD RR E -SNC SIGNALS: EIRRNOOD/MAIDEN IS TOTAL PROJECT RR E-ING SIGNAL.9: NIRENoOD/OILBERT RR X-11IG SIGNALS: NIREMOOD/MAIDEN [N TOTAL CITY OF IOWA CITY CAPITAL IMPROVEMENTS PROGRAM STATE AID PYBB - PY92 320 p _-7 FY92 FUTURE YRS TOTAL TYBB rVeg[Y90 FY91 p 12,500 PRIOR YRS 0 0 2,50 p 17,500 ° 0 12,500 0 o ° 0 p 12,500 0 0 0 112,500 p p 12,500 ° 0 p 39,100. 39,00 0 0 ° 0 0 76,000 0 0 ° 0 ° ]6,000 0 ]97,000 0 397,000 _ 0 0 0 p 0 755,800 .. 0. 0 0 0 0 755,800 ° 0 0 36,000 0 p 0 36,000 -_-----_0 ---------0 - --------- ---------- 39,400 801,700 ---_ __35,000 - '----�- p 797,000 0 CoNTRI8UTI0Ne ... . [yEB - FY92 FY92 FUTURE YRS TOTAL nB9 Py90 TY91 p .. 3,000 PAIOA YRS. ME 0 p 0 0 0 3,000. .. 0. - 2,000 t..:.a: 0 0 0O '.: i..0 . -.. .- -- ---------- 2,000 --- - 4,000 -----�-°oo -- ---- ----------a --�_....... ......... --------- .�.....� .....----- .................. 320 p _-7 CA PROJECT 'SROORBIDE DR./29D AVE. SRIDGRS SIVION ST. BRIDGE WIDENING LRIE08E AVE. BRIDGE IMPROVEMENTS TRANSIT FLEET REPLACEMENT - TOTAL - . PROJECT.'.. _ ..... .. - CURB RAMP INSTALLATION RALSTON CREEK PROPERTY ACQUISITION TERRELL MILL PARK RIVERBANK RALSTON CREEK BANK INPROVEKENT TERRELL HILL PARK RANDICAPPID TRAIL is - [ - NAPOLEON PARK PARKING LOTS RALSTON CREEK PARK ORCHARD/BENTON STORM SINER PHASE 11 i CIVIC CENTER ELEVATOR TOTAL i CITY OF IOWA CITY CAPITAL IMPROVEMENTS PROGRAM _. ' FEDERAL AID FY88 - PY92 PRIOR YRS PYBS YY89 FY90 FY91 FY92 FUTURE YRS TOTAL 0 0 0 0 204,800 0 0 204,800 _. 165,000 111501000 0 0 0 0 0 1,]]5,000 0 0 616,000 0 0 0 '0616,000 255,840 318,000 216,000 219,200 224,000 340,800 0 1,573,840 ---------- 440,840 ---------- 1,468,000 -------------------- 832,000 ---------- 219,200 --------------- 428,800 ]40,800. 0 --;------- ] 729,640 COMMUNITY DEVIL. BLOCK GRANTS FY86 - YY92 _ - PRIOR VAN FY88 - FY89 FY90 FY91 FY92 FUTURE YRS TOTAL 5,000 5,000 ,.9,530 10,068 10,526 10,923 0 51,047 0 0 47,480 0 0 0 0 47,480 .. 0 0 11,770 0 0 0 0 11,770 _ 0 11,770 0 0 0 0 0 11,770 r 0 0 3,200 0 0 0 �0 3,200 0 0 37,008. 0 0 ..'.37,008 0 0 101,000 0 0 0 0 101,000 "I 0 0 145,000 0 0 0 0 145,000 , 0 0 100,000 0 0 0 0 100,000 ---------- 5,0 ---------- 16 770 -------------------- 454,988 ---------- 0,068 :0,068 ---------- 10,526 923 ---------- 0 ---------- .....5,00- --. .ems �- ... .......�........��...� "..! 321 _ 1.1 7- 6- BONDS -6BONDS ISSUED —IN MILLIONS 5- r. 4- j 3- 2- 1 J 1- I _ D- t CITY OF IOWA CPIY GENERAL OBLIGATION BOND ISSUES A 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 FISCAL YEARS 322 Id for with C. Id for with ces and subject iproval. ited by enter - revenues, assessment. I% el ' The following abbreviations which appear on the project listings indicate the source of funding: GO = General Obligation Bonds RB = Revenue Bonds SP = Special Assessments FA =Federal Aid OP = Operations SA = State Aid CO = Contributions HC = Housing 6 Community Development Act i (Community Development Block` Grant) RU = Road Use Tax - - 323 -I 324 W. 1% WEST LANDFILL ASPHALT RUNWAY REFERENCE MAPA 01 _ DESCRIPTION OF PROJECT This is a new project to construct a 40' by 200' asphalt strip for model airplane enthusiasts at the Aero -Hawks Club. The project was requested by the Aero -Hawks; currently they use a grass air strip. FUTURE YEAR BUDGET IMPACTS No maintenance costs are anticipated. IMPLEMENTATION SCHEDULE What will be done? Beginning g Finishing Source of Date f Funding Before,FY88' F.Y88: FY89 FY90 FY91: . FY92` Construction After ' FY92,, June 1992 July 1992 8,000 - OP . TOTAL 325 SCOTT BOULEVARD PARK DEVELOPMENT REFERENCE MAP A 02 DESCRIPTION OF PROJECT This is a new project providing a parking lot, a restroom -shelter facility, and play equipment. This park 1 is. used extensively for soccer, yet has no off-street parking, no restroom facility, and no playground equipment. Funding will come from operations. FUTURE YEAR BUDGET IMPACTS '1 Maintenance will be done by current staff; utility costs will be added for the restroom -shelter facility. IMPLEMENTATION SCHEDULE Finishing Source of Date E Funding Oct. 1988 June 1992 27,000 OP 55,500 OP 82,500 Beginning What will be done? Date Before FY88 i FY88 FY89 Design 8 Construction (Parking) July 1988 FY90 FY91 FY92 Design 6 Construction (Remainder) July 1991 After FY92 . L TOTAL J L J 326 Finishing Source of Date E Funding Oct. 1988 June 1992 27,000 OP 55,500 OP 82,500 3� DEVELOPMENT OF RYERSON'S WDODS S REFERENCE MAP A /3 DESCRIPTION OF PROJECT This project provides access, parking, trails and a small shelter for Ryerson's Woods. It is the City's newest parkland acquisition, and there appears to be considerable interest in its development in order to provide public access, and yet maintain its natural state. Operating monies would fund this project; City crews would do the work. FUTURE YEAR INEGET IMPACTS Maintenance costs will be added. IMPLEMENFATION SCHEDULE Beginning Finishing Source of What will be done? Date Date f Funding Before FY88 FY88.:", FY89 FY90 FY91" FY92 After FY92 Design and construction July 1992 June 1993 23,000 OP TOTAL 23;000 327 NAPOLEON PARK RENOVATION 328 J REFERENCE MAP A /4 - DESCRIPTION OF PROJECT This project was submitted by the Parks and Recreation Department to redesign the existing softball dia- monds into a four field complex to girls' softball standards and dimensions, complete with fencing, back- stops, bleachers, drinking fountains, landscaping, and parking improvements. Currently, the fields have improper slope, very little fencing, no drinking fountains, and poor parking arrangements. The primary problem is the layout of the fields, for example, one field is situated so that the team at bat is hittin at another field. The fields need to be in a "wagon wheel" formation. Operating monies would fund this project (see also the project titled Napoleon Park Parkins Lots, which was submitted to Committee on Community Needs (CCN) for CDBG monies). FUTURE YEAR BUDGET IMPACTS Maintenance costs'should stay the same. •;: IMPLEMENTATION:SCIEOULE What will be done? Beginning Finishing Date Date Source of = Funding Before FY88 { FY88 FY89 FY90 FY91 ,: `c i..,� FY92"`Design July 1991 Feb. 1992 25,000 OP'' ' It, After `FY92''16nstruction April 1992 Sept. 1992 250,000 OP i TOTAL 275,000 r i J i , I� _J 328 J PARKS AND RECREATION COMPLEX MAP A N5 (on proposed location of new Wastewater Treatment Plant) REFERENCE DESCRIPTION OF PROJECT develops an outdoor parks and recreation complex adjacent to the new treatment plant. This complete with lighting, cing,�backstopss project of the complex will be high quality softball and soccer facilities, parking, concentenance building, irrigation system, press boxes and all ssion building, mai withassociated bleachers, restrooms; anr The complexlsoinc lude ikueroarea(s) te park/playground the associated features.apoorquality.The soccer 'facilities' facilities. City's softball facilities are good quality playing fields. Both programs are none of them are growing, and complaints are _ are spread throughout the City, and facilities is becoming more and more evident. Scheduling problems abound, and many the need, for new received about the quality of the facilities. is to provide top quality facilities for_ participants, and several The Parks and Recreation Department's goal projects are interrelated to accomplish this goal. both the number and quality of 1. With the construction of this new complex, plus lighting the U of 1 complex, be satisfactory for a number of years to come. adult softball facilities should for girls' softball, will not only provide a much improved facility, 2. Renovation of Napoleon Park, primarily problems, and will vastly reduce potential liability. but will also eliminate many scheduling nd pl ed conditionsaseall much s. potential liability,aand 9many, " metssevereschedul ng problemrovide 3 imr,oit will reduce nwi11te1Mminate many 'disputes' regarding baseball vs. softball priorities. Funding is designated as operations. ,i FUTURE YEAR BUDGET IMPACTS this magnitude will definitely have a financial impact, particularly in daily maintenance and utilities. that a substantial portion of the costs ,+ A complex of An operating budget has not been established, as yet, but it is anticipated fees). ` will be recovered through softball fees (and possibly soccer P' IMPLEMENTATION SCHEDULE Beginning Finishing Source of $ Funding What will be done: Date Date _ _ rl Before FYBB FYBB July 1988 April1989 112,000 OP FY89 Design July 1989 Oct. 1989 1,400,000 OP ~ FY90 Construction FY91 FY92 After FY92 1.512000 TOTAL ' 329 330 LIGHTING AT U OF I SOFTBALL COMPLEX REFERENCE MAP A /6 71 DESCRIPTION OF PROJECT A , - This is a new project in a cooperative effort to light the University of Iowa's softball usage of their facility, The City is lackingin are diamonds adequate must be shared with Babe Ruth anGirls' Softbal softball The and those for joint ce extensiveoco cooperative relationship enjoyUniversity s complex beuenteredse oneeinto�g per week. If the City would isfirst class install lights, an This project is interrelated with three other proposed projects: I. New Parks and Recreation Complex; 2. Mercer Park Softball/Baseball _ Field Development; 3. Napoleon Park Renovation. Funding -is designated as operations. .. FUTURE YEAR BUDGET IMPACTS There will be an increase in electrical costs, but it is anticipated that these costs through; increased softball entry fees. will be covered IMPLEMENTATION SCHEDULE .What will be done? Beginning Finishing ---- Date Source of Date S Before FY88 Funding FY88 FY89 FY90 FY91 J FY92 After FY92 Installation Aug. 1992 Oct. 1992 120,000 OP TOTAL I 120,000 330 COURT HILL PARK DEVELOPMENT REFERENCE MAP A 07 DESCRIPTION OF PROJECT This is a new project to construct a small parking lot and restroom facility in Court Hill Park off Friendship Street. There is no off-street access for park users and no restroom available. The park has _ four picnic shelters which would be used considerably more if the above improvements were done. FUTURE YEAR BUDGET IMPACTS — Utility costs for a restroom would be added. Maintenance would remain about the same. IMPLEMENTATION SCHEDULE Beginning Finishing Source of I What will be done? Date Date f Funding Before FY88 FY88 FY89 "FY9U FY91 Design Feb. 1991 May 1991 2,000 " OP FY92 Construction July 1991 Sept. 1991 30,000 OP After FY92 j. ... TOTAL 32,000 e� i 331 .r H HAPPY HOLLOW PARK SHELTER REFERENCE MAP A i8 DESCRIPTION OF PROJECT is a new project constructing a new picnic shelter with restroom facilities built to replace in the late the existing 1940's. It is This structure. The existing structure is in poor condition having what's more, been it should be rebuilt and remodeled in structure to 'maintain because of its deterioration; order to keep it operational. Operating funds would finance this project. FUTURE YEAR BUDGET IMPACTS Maintenance costs should decrease with a new structure. IMPLEMENTATION SCHEDULE Beginning Finishing f Source of Fundin What will be done? r.. Date Date Before FY88 FY88 Jan. 1989 May 1989 3,500 OP FY89 DesignOP FY90 Construction 8 Furnishings July 1989 Oct. 1989 35,000 FY91,.,. . FY92 ,::: After FY92 TOTAL 332 38,500 f1 A�A 7_ CREEKSIDE PARK SHELTER REFERENCE MAP A 09 DESCRIPTION OF PROJECT This is a new project constructing a new structure: The existing structure is in picnic shelter with restroom facilities to replace the existing poor condition, having been built difficult to maintain because of its deterioration; what's in the late 1940's. It is order to keep it operational. more, it should be rebuilt and remodeled in Operating funds would finance this project. FUTURE YEAR BUDGET IMPACTS Maintenance costs should decrease with a new structure. IMPLEMENTATION SCHEDULE ,e What will be done?.. Beginning Date Finishing Source of Dater i Funding Before FY88 FY88 FY89 FY90 FY91 Design FY92 Construction E Furnishings Jan. 1989 July 1989 May 1989 3,500 '' Op After FY92 Oct. 1989 35,000. OP - 'TOTAL 333 38;500 _1 FAIRMEADOWS PARK SHELTER REFERENCE MAP q /10 DESCRIPTION OF PROJECT This is a new project to erect a small picnic Populated area of families with small children shelter with a drinking fountain. This park is in an apparent need for such that does not have a facility as the playground and is adjacent to Grant Wood is heavily a densely Elementary School. There is a picnic shelter. used. It is the only major small park. Operating monies will fund this project. FUTURE YEAR BUDGET IMPACTS Some maintenance costs will be incurred, IMPLEMENTATION SCHEDULE What will be _'------ done? Beginning Date Finishing Source of Before FY88 Date f Funding FY88 FY89 FY90 Construction FY91 July 1989 Aug, 1989 .6 000 OP FY92 , After FY92 TOTAL` 334 6,000 ter*► WILLOW CREEK PARK PARKING LOT 1 REFERENCE MAP A /11 DESCRIPTION OF PROJECT This is a new project to install approximately a densely populated area and is heavily used. 50 off-street There parking spaces on Teg Drive. This park is in is no place to park except creates a safety hazard for pedestrians, especially on weekends along the street and this Operating monies will fund this project. when the soccer fields are in use. FUTURE YEAR BUDGET IMPACTS Maintenance costs should be minimal. IMPLEMENTATION SCHEDULE I What will be done?Date Beginning Finishing Source of ---_ Date ;, :1 Funding Before FY88 FY88 FY89 FY90 Design FY91 Construction Jan. 1990 May 1990 500 OP FY92 July 1990 Aug. 1990 10,000 ;;OP After FY92 TOTAL 335 10,500 HETHERBY PARK PARKING LOT REFERENCE MAP A 112 ^• DESCRIPTION OF PROJECT This is a new project to expand the parking lot to accommodate approximate )y 30 vehicles and provide a better surface on the existing lot. More parking spaces are ded neefor weekend users. The park is used by -� gardeners, soccer teams, softball players, picnickers, etc. Also, the current surface is deteriorating. Operating monies will fund this project. FUTURE YEAR BUDGET IMPACTS Maintenance costs will remain the same. IMPLEMENTATION SCHEDULE Beginning Finishing Source of What will be done? Date Date S Funding Before FY88 .i FY88 FY89 FY90 Design Jan. 1990 May 1990 500 OP _I FY91 Construction July 1990 July 1990 5,000 OP FY92 —I After FY92 TOTAL 5,500 1 I t 336 dA NORTH HICKORY HILL PARKING AND SIDEWALK REFERENCE MAP A 013 DESCRIPTION OF PROJECT This is a new project to expand the parking lot by approximately 12 spaces and construct a sidewalk leading to the shelter. These improvements are needed to make the facilities accessible to the handicapped. The existing parking lot limits the number of users and is extremely crowded at times. Operating monies will fund this project. FUTURE YEAR BUDGET IMPACTS Maintenance costs will remain the same. IMPLEMENTATION SCHEDULE Beginning. Finishing Source of What will be done? Date Date f Funding Before FY88 j - FY88 FY89 Construction July 1988 Aug. 1988 2,500 OP FY90 FY91 FY92 After FY92 337 2,500 RESURFACE MERCER PARK PARKING LOT REFERENCE MAP A #14 DESCRIPTION OF PROJECT This is a new project to resurface the Mercer Park parking lot with a chip seal. The deteriorated condition of the parking lot has not been improved over the last five years, although the usage has increased 75%. With the new aquatic facility to be built in the area, this improvement is even more necessary.' FUTURE YEAR BUDGET IMPACTS Maintenance costs will remain the same while repair costs will decrease. IMPLEMENTATION SCHEDULE What will be done? Beginning Date Finishing Source of a Date f Funding Before FY88 ..FY88 FY89 FY90 Design -- - — Construction Jan. 1989 May 1989 2,000 OP FY91 Sep. 1989 Sep. 1989 38,000 OP FY92 After FY92 TOTAL 40,000 i -I I i J338 RESURFACE MERCER PARK TENNIS COURTS REFERENCE MAP A /15 , DESCRIPTION OF PROJECT This is a new project to resurface existing courts with a special colored, textured tennis court "paint"; re -stripe each court; purchase new nets and wind screens. The existing colored surface is beginning to show signs of wear and tear, the wind screens are in poor condition, and all nets will be due for replace- ment p replaced periodically, the risk csurface rmaterial helps the of needingacompleterenovat os betcomesgreaterPhalt base. If it is not Operating monies will fund this project. FUTURE YEAR BUDGET IMPACTS . Maintenance costs should remain the same. IMPLEMENTATION SCHEDULE What.wil_�e? Before H88 FY88 FY89 FY90 FY91 Construction A Equipment FY92 After FY92 TOTAL Beginning Finishing Source of Date Date f Funding July 1990 Aug. 1990 10,300 OP 10,300 339 MERCER PARK SOFTBALL/BASEBALL FIELDS REFERENCE MAP A 116 DESCRIPTION OF PROJECT This is a new project to upgrade Mercer Park softball/baseball fields in three phases. Phase One: Renovate two infields by removing dirt, and replacing with limestone. Phase Two: Renovate two outfields by bringing in dirt, and leveling to proper slope. Phase Three: Improve the area between fields by leveling, seeding and landscaping. The playing field conditions at Mercer Park, although improved in recent years, still leave a great deal to be desired. The drainage on two of the infields is extremely poor; limestone infields will not only provide a better playing surface, but also prevent many rain outs. The outfields on two other fields are much too low. The area between the fields is not very aesthetically pleasing, and could greatly enhance the entire area with some work. This project is interrelated with three other proposed projects: 1. New Parks and Recreation Complex; 2. Lighting U of I Softball Complex; i - 3. Napoleon Park Renovation. Operating monies will fund this project, there are some available funds in the Park Land Acquisition Reserve. FUTURE YEAR BUDGET IMPACTS Maintenance costs should remain the same. i IMPLEMENTATION SCHEDULE Beginning Finishing Source of What will be done? Date Date $ Funding Before FY88 : FY88 Design d Construction: Infields July 1987 Oct. 1987 16,000 OP FY89 Design b Construction: Outfields July 1988 Oct. 1988 20,000 OP FY90 Construction: Between Fields July 1989 Oct. 1989 5,000 OP FY91 FY92 After FY92 TOTAL 41,000 340 ....................... ............ kP RENOVATE CITY PARK TENNIS COURTS yyy�� REFERENCE MAP A 017 DESCRIPTION OF PROJECT This is a new project to resurface the present tennis courts with asphalt. The base needs a three inch — overlay, approximately 4,000 square yards of asphalt material. The finish requires one coat of asphalt emulsion and special, textured tennis court "paint." The present courts have deteriorated substantially, have numerous cracks and have depressions that hold water. Both the cracks and the standing water hasten the deterioration process. The courts will probably be unusable in three to five years. Funding 'for this project would come from operations; monies are available in the Parkland Acquisition Reserve. — FUTURE YEAR BUDGET INF%M IMPLElENTATION SCHEDULE Beginning Finishing Source of `What will be done? Date Date f Funding ., Before FY88 FY88 Design and Construction July 1987 Sept.1987 49,000 Op FY89 FY90 FY91 FY92 K� After FY92 m� TOTAL 49,000 a •� 341 _ NEW PICNIC SHELTER IN CITY PARK REFERENCE MAP A /18 DESCRIPTION OF PROJECT This is a new project to erect a new 20' x 44' rectangular beam wood shelter in Lower City Park. More picnic shelters are needed in City Park, especially during the peak season. Also, some of the existing facilities: are soon in need of replacement. Operating monies will fund this project. FUTURE YEAR BUDGET IMPACTS 1 There will be minimal utility costs, plus the usual in-house maintenance costs. IMPLEMENTATION SCHEDULE „ i— i 'o What will be done? Before FY88 FY88 FY89 FY90 Construction 6 Furnishings FY91 FY92 After FY92 TOTAL Beginning Date July 1989 342 0 Finishing Source of Date f Funding Sept. 1989 9,500 OP 9,500 h _I NEN RESTROOM IN LOWER CITY PARK REFERENCE MAP A 019 1 DESCRIPTION OF PROJECT This is a new project to construct a new concrete block building in Lower City Park to accommodate park users, including those that are handicapped. The existing facility in Lower City Park is approximately 50 years old. It is in poor condition, lacks adequate size, has poor ventilation, and is not in a good location for user access. Operating monies will fund the project. — FUTURE YEAR BUDGET IMPACTS Maintenance costs will remain about the same. IMPLEMENTATION SCHEDULE Beginning Finishing Source of What will be done?' Date Date f Funding Before FY88 I FY88 FY89;r. FY90 Design Jan. 1990 May 1990 3 000 OP FY91 Construction July 1990 Oct. 1990 57,000 OP FY92 After FY92 TOTAL 60,000 kw 343 344 1 CURB RAMP INSTALLATION rX el REFERENCE No locations designated DESCRIPTION OF PROJECT This is the second year for this project involving design and construction of curb ramps at the intersec- tion of existing sidewalks and streets. The project develops a network of accessible sidewalks enabling physically disabled individuals to independently access many of the City's public and private facilities. This project will have the positive effect of removing barriers which presently restrict the mobility of physically impaired individuals within the community. The general fund operating monies will fund the design and inspection of all curb ramps, about 18% of the project and CDBG monies will be used to fund the construction of the curb ramps. The Committee on Commu- nity Needs recommended $5,000 for this program, and Council approved the same from the 1987 CDBG entitle- ment. This project is consistent with the recommendation made in the 1983 Comprehensive Plan Update to make services accessible to Iowa City's disabled population. FUTURE YEAR BUDGET IMPACTS Snow and ice removal will be done the same as the existing sidewalks. IMPLEMENTATION SCHEDULE What will be done? Before FY8C Ramp design and construction FY88 Ramp design and construction FY89 Ramp design and construction FY90 Ramp design and construction FY91 Ramp design and construction `FY92 V Ramp design and construction After FY92 TOTAL Beginning Finishing Source of Date Date $ Funding Jan. 1987 June 1987 6,173 OP/HC Jan. 1988 June 1988 6,173 OP/HC Jan. 1989 June 1989 11,765 OP/HC Jan. 1990 June 1990 12,430 OP/HC Jan. 1991 June 1991 12,995 OP/HC Jan. 1992 June 1992 13,485 OP/HC 345 63,021 _1 RALSTON CREEK PROPERTY ACQUISITION AND CLEARANCE r REFERENCE MAP 0 121 DESCRIPTION OF PROJECT This project involves the acquisition and clearance of a property at 11 S. Johnson Street, adjacent to he bank, and remove a permitThe tenant i would neto editoabeerelocatedato,betterbilize housing sRalston eriouslyrdilapidated house. This project was not high on the CCN's priority list to be included in their 1987 entitlement. It will be reviewed again for their 1988 entitlement. These improvements are consistent with the 1979 Ralston Creek Watershed Management Plan and with the recommendations for Natural Stream Corridors in the 1978 Comprehensive Plan. I FUTURE YEAR BUDGET IMPACTS y This project will require periodic lot mowing and maintenance by Public Works. IMPLEMENTATION SCHEDULE Beginning Finishing Source of -- What will be done? Date Date f Fundin Before FY88 FY88 FY89 Land Acquisition, Demolition July 1988 Sept. 1988 47,480 HC FY90 - FY91 FY92 After FY92 47,480 TOTAL' 346 lA rt ' TERRELL MILL PARK RIVERBANK IMPROVEMENTS 4 REFERENCE MAP B 022 DESCRIPTION OF PROJECT This is a new project to install rip rap along the Terrell Mill Park riverbank to stabilize and conserve the park's riverfront. 'Stabilizing this riverbank will protect the park land and benches which sit along the bank. It will also be an example of riverbank stabilization for other property owners along the river. The Committee on Community Needs did not recommend funding of this project. Iowa Youth Conservation Corps will,,fund labor for Mayor's Youth only if the other funds are approved. This project is addressed in the 1979 Ralston Creek Storm Water Management Plan in reference to a need for ,...improvement to bank in this area as well as being covered by a policy in the Comprehensive Plan (1978) regarding preservation and protection of stream channels. FUTURE YEAR BUDGET IMPACTS No annual maintenance costs are anticipated., IMPLEMENTATION SCHEDULE Beginning Finishing Source of What will be done? Date Date E Funding Before FY88 FY88 FY89 Construction June 1988 October 1988 25,800 HC/SA/OP FY go FY91 FY92 After FY92 TOTAL 347 25,800 -i RALSTON CREEK BANK IMPROVEMENT REFERENCE MAP B /23 DESCRIPTION OF PROJECT This project provides bank stabilization, cleaning and clearing of creek bank and restoration of plantings to—enhance the creek banks between Washington and College Streets with the assistance of the Iowa Youth Conservation Corps. This is a highly visible area where visual and environmental degradation is occurring. Stabilization of banks and removal of debris is needed to ensure adequate water flow through the creek. The creek bank would become an amenity rather than a detriment. COBG funds will pay. for materials, the CCN.recannended and Council approved $11,770. Iowa YouthConserva- tion Corps will pay labor costs of Mayor's Youth crews, $12,500. General fund operating money will pay for ,,,i: the design,, 5700. The 1979 Ralston Creek Storm Water Management Plan addresses the need for improvement to the bank in this area. Comprehensive Plan (1978) policy is to preserve and protect stream channels., FUTURE.YEAR BUDGET IMPACTS Banks will need to be maintained and creek cleared periodically. This might be taken on as an annual Mayor's Youth Employment project. - IMPLEMENTATION SCHEDULE Beginning Finishing Source of What will be done? Date Date S Funding Before FY88 = FY88 Design d Construction FY89 FY90 FY91 FY92 After FY92 - TOTAL June 1987 Oct. 1987 348 24,970 SA/HC/OP 24,970 A4 1 TERRELL MILL PARK HANDICAPPED TRAIL REFERENCE MAP B 024 _ DESCRIPTION OF PROJECT This project constructs a trail to make the riverfront at Terrell Mill Park accessible to persons with 'Recreation physical disabilities by eliminating barriers; and to build upon the goal of the Parks and Department to provide equal opportunities in parks and recreation services to all persons. The Committee on Community Needs (CCN) did not recommend funding for this from 1987 CDBG entitlement; it will be submitted for 1988 CDBG monies. General fund operations will pay for the design costs. The CDBG Community Development Plan has a long-term objective - the elimination of barriers for the physically handicapped. Y FUTURE YEAR BUDGET IMPACTS "' Maintenance and repair of the trail will be necessary in the future, but should add little to the general Park maintenance costs. IMPLEMENTATION SCHEDULE Beginning Finishing Source of i What will be done? Date Date $ Funding Before',FY88_ FY88 Design 6 Construction March 1988 Aug. 1986 3,808 HC/OP „L i•,FY89 FY90 , FY91 ai FY92 After FY92 3,808 F TOTAL -- �. 349 NAPOLEON PARK PARKING LOT REFERENCE MAP B /25 DESCRIPTION OF PROJECT This is a new project to provide a parking lot for the handicapped easily accessible to the restrooms and playing areas; to redevelop the north and south parking lots in Napoleon Park. It will provide easy access to the restrooms and playing fields for physically handicapped persons. More, it will increase the number of parking spaces available in the north and south Napoleon Park parking lots, to develop these areas in an appropriate manner, and improve the appearance. The project will provide employment for Youth Conservation Corps. Development of Napoleon Park was a goal of the 1980-85 Parks Plan. Iowa Youth Conservation Corps will pay for the labor of Mayor's Youth work crews, $12,500. General fund operating monies will fund the design costs. 1987 COBG monies were applied for to finance the materials needed and the Committee on Community Needs recommended funding only for the parking lot near the handi- capped accessible restrooms, however, the funds were not approved. The project has been delayed until FY89 to apply for 1988 CDBG monies. FUTURE YEAR BUDGET IMPACTS Maintenance costs will not increase and may even diminish with the improvement of the parking areas. IMPLEMENTATION SCHEDULE 350 Source of f -Funding 51,008 51,008 HA/SA/OP Beginning Finishing What will be done? Date Date Before FY88 FY88 FY89 Design & Construction March 1988 Aug. 1988 FY90 FY91 FY92 After FY92 1 TOTAL 350 Source of f -Funding 51,008 51,008 HA/SA/OP WATER DEPARTMENT COMPUTER REPLACEMENT REFERENCE MAP 8 /26 DESCRIPTION OF PROJECT This is a new project to purchase a new, modern computer and control instrumentation which is needed to .replace the 15 year old Control Data computer. The old computer system will continue to be used, however, parts and service may not be available. Control Data terminates the service agreement in September 1987. In the event the system fails and cannot be repaired, more workers will be required to operate on manual. There is no direct environmental impact, however, a secondary environmental impact is the consequence of poor water treatment and pressure control without a proper control system. General Obligation bonds will fund this purchase, and water revenues will abate the bond issue. FUTURE YEAR BUDGET IMPACTS The existing computer system requires maintenance. This work is covered by service agreement ata cost of $21,650. The new computer and control system is expected to have a similar cost. IMPLEMENTATION SCHEDULE Beginning Finishing, Source of What will be done? Date Date $ Funding Before FY88 FY88 Purchase 8 Installation July 1987 Feb. 1988 275,000 GO FY89 FY90 FY91 FY92 After FY92 TOTAL 351 275,000 .- 7 r RALSTON CREEK PARK M REFERENCE MAP B /27 A` DESCRIPTION OF PROJECT This is a new project providing for acquisition and improvement of open space on the south side of Burlington Street between Ralston Creek and Gilbert Street. No open space for active and passive recrea- tion is provided for the tenants of the high-density residential developments surrounding the proposed park site.: Development of'this property for park use would also enhance the area and would result in a land use appropriate for:the Ralston Creek flood plain. The proposed neighborhood Open Space Plan and the adopted Comprehensive Plan cite the need for open space _ in developed parts of Iowa city close to residential development. iThe Committee on Community Needs did not recommend use of 1987 CDBG monies for this. i FUTURE YEAR BUDGET IMPACTS Maintenance costs will be incurred annually. IMPLEMENTATION SCHEDULE Beginning Finishing Source of What will be done? Date Date ; Funding Before FY88 — FY88 FY89 Acquisition/Relocation 101,000 HC FY90 Demolition/Construction 14,000 HC FY91 FY92 After FY92 J TOTAL 115,000 352 WASTEWATER TREATMENT PLANT REFERENCE MAP B 028 (proposed site is not yet firm) DESCRIPTION OF PROJECT This is the project for the new treatment plant, upgrade existing plant, interceptor sewers, and lift station. Treatment improvements are mandated by Federal and State regulations governing discharge of wastewater. Collection system improvements are necessary to reduce sewer surcharging and provide for orderly growth. Wastewater discharge from Iowa City Wastewater Treatment facility will conform to Federal and State regulations regarding discharge of effluent. Revenue Bonds have been sold for this project. FUTURE YEAR BUDGET IMPACTS There will be increased maintenance cost in operating the proposed wastewater treatment facility and minimal cost in maintaining the trunk sewers. IMPLEMENTATION SCHEDULE What will be done?' Before FY88 FY88 Design, Land Acquisition, Construction FY89 FY90 FY91 FY92 After FY92 TOTAL. Beginning Finishing Source of Date Date f Funding July 1986 Dec. 1988 33,911,000 RB 353 33,911,000 NORTH CORRIDOR SEWER REFERENCE MAP B 129 DESCRIPTION OF PROJECT This project involves the extension of a 24" diameter trunk sewer from the intersection of Dubuque Street and Taft Speedway northeast approximately 1,800 lineal feet. Portions of the existing trunk sewer between Prairie du Chien Road and Dubuque Street are undersized to handle future flows. This project will allow, for future development of land between Prairie du Chien Road and Dubuque Street north of the future Foster Road, extension. General Obligation Bonds will finance this project; they will be abated by sewer revenue. Compr hensive Planssh wsw then narea tte o betserved by thisSewer tem sewer inlPhaselII developmentPlan as a e improvement and the FUTURE YEAR BUDGET IMPACTS No extra maintenance costs will be necessary other than periodic cleaning of pipes. IMPLEMENTATION SCHEDULE Finishin Source of What will be done? Before FY88 FY88 FY89 FY90 FY91 Design b Easements FY92 Construction After FY92 TOTAL Beginning 9 Date Date f Funding July 1990 July 1991 354 June 1991 27,500 GO June 1992 127,500 GO 155,000 FRIENDSHIP STREET DRAINAGE TILE REFERENCE MAP B 130 DESCRIPTION OF PROJECT This is a new project to put drainage tile where there's now open drainage at Court Hill Park along the north side of Friendship to approximately 1900 feet east and along the south side for approximately 500 feet between Clover Street and Brookside Drive. Drainage from homes along Friendship is directed to the street through roof and basement flexible extension lines. During freeze -thaw periods, this excess water doesn't have time to drain away so ,it freezes on Friendship Street. This tiling project can be designed and constructed in conjunction with the Ralston Creek Relief (upper reach of the Southeast Interceptor Sewer). Special Assessments will fund this project. FUTURE YEAR BUDGET IMPACTS` Normal maintenance will be required. IMPLEMENTATION SCHEDULE What will be done? 4efore.FY88--Design FY88 Construction FY89 FY90 FY91 FY92 After FY92 TOTAL 355 Beginning Finishing Source of Date Date f Funding Nov. 1986 March 1987 5,400 SP May 1987 MArch 1988 39,600 SP 45,000 nAA1 1` ORCHARD STREET/BENTON STREET STORM SEWER - PHASE I REFERENCE MAP B 031 DESCRIPTION OF PROJECT This is a new to increase the capacity of the existing reinforced concrete box culvert between project Riverside Drive and Orchard Street. The existing box culvert does not have sufficient capacity to carry existing storm water flows. This project will reduce the frequency of flooding in the area. This project represents the first of four segments recommended in an engineering study It will completed by the be designed and city to reduce flooding along Benton 'Creek from Benton Street to the Iowa River. with the Benton Street trunk sewer project. censtructed'in conjunction General Obligation Bonds will fund the project. FUTURE YEAR BUDGET IMPACTS Maintenance costs on a structure such as this will be minimal. IMPLEMENTATION SCHEDULE �. Beginning Finishing Source of What will be done? Date Date t Funding J Before FY88 Nov. 1987 June 1988 22,000 GO FY88 Design FY89 Construction &'Inspection July 1988 Nov. 1988 300,000 GO -I FY90 FY91., FY92 . -� After FY92 322,000 TOTAL J 356 nAA1 1` i, ORCHARD STREET/BENTON STREET STORM SEVER - PHASE II REFERENCE MAP B #32 - DESCRIPTION OF PROJECT This project involves the replacement of an open concrete channel drainageway with a reinforced concrete box culvert under Douglass Street at Orchard Street and extending near the north property line of the property addressed 212 Douglass Street. This project will provide adequate drainage for the property north of Douglass Street, stop the channel from freezing, and prevent flooding of in property the area. This is Phase II of a four-part plan to replace the storm sewers in the area of Orchard Street and Benton Street. It will be designed and constructed in conjunction with the Benton Street Trunk Sewer Project. - General Obligation bonds will finance the design and purchase the easements CDBG monies will finance construction, $145,000, as recommended by CCN and approved by Council. FUTURE YEAR BUDGET IMPACTS This project will decrease the City's maintenance costs. IMPLEMENTATION SCHEDULE Beginning O Finng Source of What will be done? Date$ Funding_ Before FY88 FY88 Design Nov. 1987 June 1988 14,500 GO/HC FY89 Construction 3 Inspection July 1988 Nov. 1988 159,500 GO/HC FY90_ FY91 FY92: After FY92 TOTAL 114,000 357 7 ORCHARD STREET/BENTON STREET STORM SEWER - PHASE III REFERENCE MAP B /33 DESCRIPTION OF PROJECT This is a new project to enclose Benton Creek in a box (pipe) culvert between Benton Street and Douglass Street. Residents in the area have requested that something be done to reduce the flooding along this portion of Benton Creek. Some flooding is caused by ice accumulation in the winter. Enclosing the channel in a box (pipe) culvert will increase the capacity .and eliminate ice accumulation. This project will eliminate erosion and reduce the frequency of flooding in the area. This project is third of four segments recommended in an engineering study completed by the City to reduce flooding along Benton Creek from Benton Street to the Iowa River. It will be designed and constructed in _. ,conjunction with the Benton Street trunk sewer project. General Obligation Bonds will fund this phase of the project. FUTURE YEAR BUDGET IMPACTS Routine maintenance of the culvert will be required. IMPLEMENTATION SCHEDULE What will be done? Before FY88 FY88 Design FY89 Construction d Inspection FY90 FY91 FY92 After FY92 TOTAL Beginning Date Nov. 1987 July 1988 358 Finishing Source of Date S Funding June 1988 10,000,, GO Nov. 1988 224,000 GO 234,000 Awl BENTON STREET CULVERT REPLACEMENT - PHASE IV REFERENCE MAP B /34 DESCRIPTION OF PROJECT This project involves the removal and replacement of the concrete box culvert under Benton Street at the drainageway located just west of Orchard Street. The culvert under Benton Street is collapsing. The property located at 228 West Benton Street was already purchased by the City because a northerly extension of the culvert constructed of concrete block is adjacent to the concrete block basement wall. If not funded, the culvert will continue to deteriorate and may collapse causing major traffic problems. This is Phase IV of a four-part plan to replace the storm sewers in the area of Orchard Street and Benton Street. It will be designed and constructed in conjunction with the Benton Street Trunk Sewer Project. The design and construction will be funded by General Obligation bonds. FUTURE YEAR BUDGET IMPACTS This project will reduce future maintenance costs. IMPLEMENTATION SCHEDULE Beginning Finishing Source of What will be done? Date Date $ Funding Before FY88 FY88 'Design Nov. 1981 June 1988 9,500 GO FY89 Construction 8 Inspection July 1988 Nov. 1988 104,500 GO FY90 FY91 FY92 After FY92 TOTAL 114,000 359 FOURTH AVENUE CULVERT REPLACEMENT REFERENCE MAP B 135 — DESCRIPTION OF PROJECT This is a new project involving the removal and replacement of the corrugated metal pipe arch culvert under _ Fourth Avenue at Ralston Creek. The existing 7' x 13' bolted steel arch culvert causes the 10 year and 100 year flood waters to overtop the street, and lesser storms also cause significant amounts of water on adjacent properties. The culvert project would be beneficial to the properties that currently sustain property damage to foundations and contents of residential properties, sediment deposits on lawns and — stream bank erosion during storms exceeding 10 year return frequency. This project is covered in the Storm Water Management Plan, Ralston Creek Watershed, Iowa City, Iowa, dated March 1979. General Obligation Bonds will fund this project. FUTURE YEAR BUDGET IMPACTS Normal maintenance will be required. IMPLEMENTATION SCHEDULE Beginning Finishing Source of What will be done? Oate Date i Funding Before FY88 FY88 FY89 FY90 FY91 FY92_ After FY92 `Design 6 Construction July 1991 June 1993 270,750 GO TOTAL 270,750 MA) AA♦ 1` 360 270,750 MA) AA♦ 1` F STREET CULVERT REPLACEMENT o` ( REFERENCE MAP B /36 DESCRIPTION OF PROJECT is is FhStreetaat Ralston Creek involving Te theremoval a7'xl3' nd rboltedmsteelnt fthe corru arch culvert causes metal the 10 year end el00under year flood waters to overtop the roadway. This project would eliminate the stream bank erosion caused by 10 year flood waters. This project is covered in the Storm Water Management Plan, Ralston Creek Watershed, Iowa City, Iowa, dated March 1979. General Obligation Bonds will fund this project. FUTURE YEAR BUDGET IMPACTS Flood waters of recurring intervals greater than 10 years will still overtop roadway, causing mainly clean-up maintenance costs. IMPLEMENTATION SCHEDULE What will be done? Beginning Finishing Source of Date Date f Funding Before FY88 FY88 FY89 FY90 FY91 FY92 After FY92;-Design b Construction July 1991 June 1993 270,75Q, GQ. TOTAL _270=750 361 PARK ROAD STORM SEWER REFERENCE NAP 8 037 DESCRIPTION OF PROJECT This project calls for the installation of a storm sewer from the intersection of Magowan Avenue and Park Road to the Iowa River via Granada Court and Manor Drive. The storm sewer inlet currently located on Park Road concentrates storm water flow into a ravine that terminates on residential property located at the end of the ravine. The soil carried with the water then deposits in the back yards of residences. This storm sewer will both eliminate flooding and erosion in the ravine and also prevent the deposit of sediment in the back yards. This project will be funded by special assessments to property owners in the drainage area. FUTURE YEAR MAW IMPACTS The additional storm sewer would require normal maintenance. IMPLEMENTATION SCHEDULE io .. . What will be done? Beginning Date Finishing Date Source of I f Funding Before FY88 Design FY88 Construction A Inspection Oct. 1986 July 1987 June 1987 Oct. 1987 4,600 133,050 SP SP FY89 FY90 FY91 FY92 After FY92 TOTAL 362 0 137 _1650 _I 363 NORTH DUBUQUE STREET CURB AND GUTTER PROJECT dr{ ' REFERENCE MAP B /3g DESCRIPTION OF PROJECT This project involves the installation of curb and gutter along with necessary storm sewer and resurfacing on that portion of north -bound pavement on Dubuque Street would better between Kimball Road and Ridge Road. The curb define the roadway and aid in keeping vehicles from driving the off pavement. — General obligation bonds will fund this project. City Council requested Engineering to investigate the possibility of completing this project. FUTURE YEAR IMWGET IMPACTS Normal maintenance costs will be required. IMPLEIENTATION SOME ' What will be done? Beginning Finishing Source of ---- Date Date = Funding Before FY88 —• FY88 FY89 FY90 ^ FY92 Design July 1990 June 1991 5,000 '' GO FY92 Construction After FY92 July 1991 June 1992 84,000 GO TOTAL 89,000 363 POTOMAC DRIVE CULVERT REPLACEMENT REFERENCE MAP B 039 DESCRIPTION OF PROJECT This is a new project involving the removal and replacement of the concrete box culvert under Potomac Drive at the drainageway just west of Mount Vernon Drive. The culvert capacity is too low to accommodate entire storm flows without backing up into adjoining yards. General Obligation Bonds will fund this project. FUTURE YEAR BUDGET IMPACTS Normal maintenance costs will be required. IMPLEMENTATION SCHEDULE Beginning Finishing Source of What will be done? Date Date ; Funding Before FY88 FY88 FY89 FY90 FY91 FY92 After FY92 Design & Construction TOTAL Nov. 1991 364 0 March 1993 39,000 GO 39,000 M n JV, HIGHWAY 6 BYPASS DITCH REPAIR REFERENCE MAP 8 /40 — DESCRIPTION OF PROJECT This is a new project, recommended by the Iowa Department of Transportation, 60 inch storm sewer (12100 lin. ft.) from the consisting of installing twin Crandic R.R. Highway 6 Bypass. This section of ditch is eroding and is eastto Keokuk Street on the east side of ` the erosion. very unsightly. A storm sewer system would stop The State of Iowa will pay for 10% of the project; the other 90% will be funded by FUTURE YEAR BUDGET IMPACTS special assessments. There will be no future costs to the City. ~ IMPLEMENTATION SCHEDULE What will be done? Beginning Date Finishing Source of Date f Funding — Before FY88 FY88 FY89 FY90 - FY91 FY92 After FY92 Design d Construction July 1992 June 1993 394,000 i SP/SA TOTAL 394,000 365 M. HIGH STREET STORM SEWER REFERENCE MAP B 141 DESCRIPTION OF PROJECT This is a new project to abandon approximately 250 lineal feet of 15 concrete storm sewer line at High Street and Morningside Drive and route storm water along High Street, then south to Court Street approxi- mately 960 lineal feet'along with enlarging existing area intake. The existing storm water line extends under two hones and then empties into back yards. From there, the storm water flows randomly across multiple back yards and through two hedge lines before entering an area yard intake. Project will reduce flow to existing area intake. Although there will be a loss of sod during construction, the project includes provisions for replacement sod. This,project will be funded by special assessments. FUTURE.YEAR BU06ET IMPACTS. Eliminate future problem of a storm water line that lies under homes. Normal maintenance will be required. i i IMPLEMENTATION SCHEDULE Beginning Finishing Source of What will be done? Date Date f Funding Before FY88 . J FY88 FY89 FY90 FY91 Design'& Construction July 1990 June 1991 57,200 SP FY92 After FY92 57,200 TOTAL 366 J 367 RAILROAD CROSSING SIGNALS AT KIRKWOOD b GILBERT COURT REFERENCE MAP C /42 DESCRIPTION OF PROJECT This is a new project providing for warning signals at Kirkwood Avenue crossing at Gilbert Court. It is needed to improve the crossing protection at this location. The Iowa Department of Transportation will fund 90% of the project, the railroad company will pay for 5% and'General Obligation Bonds will finance the remaining 5%. FUTURE YEAR BUDGET IMPACTS The railroad will maintain the signals. IMPLEMENTATION SCHEDULE Beginning Finishing Source of What will be done? Date Date f Funding, Before FY88 ..'_FY88_.Design 8 Installation Oct. 1987 June 1988 40,000 GO/SA/CO FY89 FY90 FY91 FY92 After FY92 TOTAL 368 40,000 NORTH DUBUQUE STREET DECELERATION LANE REFERENCE MAP C /43 DESCRIPTION OF PROJECT This is a new project to provide a deceleration lane for southbound traffic on North Dubuque Street turning right onto Foster Road. Southbound traffic on North Dubuque Street has difficult turning right onto Foster Road because of increased braking distance caused by the hill and relatively high average vehicle speed (vehicles tend to speed as they come off the Interstate). The deceleration lane will provide turning traffic a space to slow down without danger of being rear-ended by non -turning traffic. General Obligation Bonds will fund this project. FUTURE YEAR BUDGET IMPACTS Normal maintenance of additional pavement will not increase the costs very much. IMPLEMENTATION SCHEDULE What will be done? Before FY88 FY88 FY89 Design 8 Construction FY90 FY91 FY92 After FY92 TOTAL 369 Beginning Finishing Source of Date .Date S = Funding July 1988 June 1989 13,200 GO 13,200 BENTON STREET: RIVERSIDE TO GREENWOOD REFERENCE MAP C /44 — DESCRIPTION OF PROJECT This is a new project to widen Benton Street to 45' from Riverside Drive to Orchard Street and then widen 31' from Orchard to Greenwood Drive. The existing pavement is deteriorating rapidly, the curb is nonexist- ent, and is not wide enough (existing width is 25'). In addition, local residents have complained of inadequate storm sewer. This project will eliminate over the curb flooding caused by insufficient storm sewer and reduced curb height, thereby eliminating the deposition of sand, salt, and other road debris in the yards of residents. This project is third in a series of projects which provide for the reconstruction of arterial streets. See al'so'Melrose A3enue: Byington to Hawkins Drive and Kirkwood Avenue: .Gilbert to DeForest. The stretch of road between Riverside Drive and Miller. Avenue will be torn up to replace the sewers with the Benton Street Trunk Sewer Project in 1988 and paid for with sewer revenue bonds. Widening and replacing the street from Miller Avenue to Greenwood Drive will be paid for by General Obligation Bonds in FY92. FUTURE YEAR BUDGET IMPACTS This project will reduce the maintenance costs for this portion of Benton Street. IMPLEMENTATION SCHEDULE Beginning Finishing Source.of j What will be done? Date Date f Funding Before FY88 FY88 i FY89 "'FY90 FY91 FY92 After FY92 Design 6 Construction Jan. 1992 Nov. 1992 383,200 GO TOTAL 383,200 370 ......... DODGE STREET - DUBUQUE ROAD TO GOVERNOR411 _ REFERENCE MAP C 045 — DESCRIPTION OF PROJECT This project will involve the widening of Dodge Street to four lanes, 49' wide, from Dubuque Road. to Governor Street. This project is needed since the amount of traffic has increased to the extent that the existing two lane facility does not handle the traffic adequately. Urban State Traffic Engineer'Program (USTEP) will fund 55% of the construction for this, project; the other 45% of construction and the engineering casts -will be funded by General Obligation Bonds. y sign standards. 't It isconsi3tent wiIMPACTSC�Prehensive Plan trafficwa de ' { FUTURE YEAR 60DGET1 Normal maintenance costs will be required. IMPLEMENTATION SCHEDULE Beginning Finishing Source of,,:,; What will be done? Date Date S Fundin Before FY88 FY88 FY89 FY90 April 1991 195,000 GO/SA FY91 Design and Land Acquisition Aug. 1990 FY92 Construction May 1991 Sept. 1991 420,000 GO/SA After FY92 615,000 f: TOTAL.:, i I 371 ROHRET ROAD PAVING IMPROVEMENT REFERENCE MAP C /46 DESCRIPTION OF PROJECT This project will provide for the paving of Rohret Road 31' in width from Mormon Trek Boulevard to relocated Highway 218. Storm sewer facilities will also be installed. This project is needed to accommo- date the increase in traffic flow from new subdivisions adjacent to Rohret Road. About 85% of this project could be funded by Special Assessment, the rest would be Ge 1 Bonds. nera Obligation This project will ,service an area shown for development in Phase I (1983-88) of the Comprehensive Plan. -� FUTURE YEAR BUDGET IMPACTS Normal maintenance costs will be required. IMPLEMENTATION SCHEDULE - What wil�ne? Before FY88 FY88 FY89 FY90 Design and Land Acquisition FY91;: Construction FY92 After FY92 WA Beginning Finishing Source of Date Date f Funding July 1989 June 1990 35,000 GO/SP July 1990 Nov. 1990 .,, 345,000 GO/SP 0 380,000 M r TAFT SPEEDWAY: DUBUQUE STREET TO FOSTER ROAD REFERENCE MAP C 147 DESCRIPTION OF PROJECT This project involves the paving of Taft Speedway 28, in width, from Dubuque Street west to the crossroad between Taft Speedway and Foster Road. Storm sewer facilities will also be installed. Graveled residen- tial streets within the City limits are a maintenance problem for the City and a nuisance for the public. About 90% of this project could be funded by Special Assessment and the rest of it will come from General Obligation Bonds. Current residents have requested this project. There will be development along Taft Speedway that will mean increased traffic. FUTURE YEAR BUDGET IMPACTS The project will reduce annual maintenance costs on this street. IMPLEMENTATION SCHEDULE What will be done? Beginning Finishing Source of Date Date E Funding Before FY88 FY88 FY89' Design July 1988 May 1989 35,000 FY90 '°Construction GO/SP FY91 June 1989 Nov. 1989 407,000 GO/SP FY92 _ After FY92 TOTAL 442,000 373 MELROSE AVENUE: HEST HIGH TO 218 REFERENCE MAP C /48 / DESCRIPTION OF PROJECT theThis project will provide the continuation of the existing configuration of Melrose Avenue from the end of feet�onThise:P�o�e�ttwillrprovideest iah School fa ilitytwhich will bothwacc2amnodateaithenincreased flawaofltraff00 generated by relocated Highway 218 and also continuity in pavement quality with the rest of Melrose Avenue. Special Assessments will fund approximately 37% of this project and General Obligation Bonds will fund the remaining costs. This facility .is a proposed improvement in the Comprehensive Plan. This proposal would construct Melrose "Avenue (a secondary arterial) at primary arterial standards. FUTURE YEAR BUDGET IMPACTS Normal maintenance costs will be incurred. IMPLEMENTATION SCHEDULE What will be done? Beginning Finishing Date Date Source of Funding Before FY88 f FY88 FY89 Design and Land Acquisition Jan. 1988 Jan. 1989 115,000 GO/SP "FY90 Construction FY91 Apr. 1989 Sep. 1989 753,000 GO/SP FY92 After FY92 TOTAL.,, 868,000 374 375 MELROSE AVENUE - BYINGTON TO HAWKINS DRIVE _. REFERENCE MAP C 049 DESCRIPTION OF PROJECT This is a new project involving reconstruction along with the widening of Melrose Avenue to 37 feet from _ Byington to South Grand Avenue and to 45 feet from South Grand Avenue to Hawkins Drive. ,It also includes necessary storm sewer work. The street is approximately 70-80 years old. Traffic in this area exceeds the road's capacity; what's more, the road and curb are deteriorating. The street has already been overlaid and chipsealed several times in its lifetime. A new six inch curb will eliminate erosion of the soil.along the edge of the pavement. This project is'first in a series of projects which provide for the reconstruction of arterial streets. See also Kirkwood Avenue: Gilbert to DeForest and Benton Street: Riverside to Greenwood. A roxima ._ pp ately, 60X1 of this project can be funded with Special Assessments end the, other 40X will be funded with General Obligation Bonds. FUTURE YEAR BUDGET IMPACTS i Normal maintenance costs will be required. IMPLEMENTATION SCHEDULE _. Beginning Finishing, Source of What will be done? Date Date $ ... Funding Before FY88 F.Y88 , „ FY89 Design July 1988 March 1989 72,000 GO/SP FY90 Construction April 1989 Sept. 1989 338,000 GO/SP FY91 FY92 After FY92 TOTAL 410,000 375 K SCOTT BOULEVARD PAVING REFERENCE: MAP C /60 This Project has to L°wer West Branch in width from Cour i^ Called. When OF PROJECT will also G Bypass to Rochester the°QXisting DESCRIPTION cuing of Scott Boulevard 31' attractive than the p Storm SeWer roadway from Highway more This. Project involves Avenue, nificantly then to Rochester a low -maintenance route sig Economy Road .and in tact it will provide Iowa's Sound lot the gsegmentst area p and by Revitalize all ation Bonds 40x of construction. funded by Generalof ;li 00, approximately, design standards. facilities' being amount _ project is shown roved in the ith the trafficwai"80 This p and is consistenti�dustrial area to (RISE) funds which were apP Comprehensive plan from the BDI is included in the CO d in moving Court; This project truck route and It will provide a of Scott' Boulevard north of ACTS the gravel portion to I -80 - FUTURE YEAR BUDGET IMP costs on i rovement will -reduce maintenance future road mP "'' increased pressure for This Project Source of j l however, there will be Finishing 9 Fundin Beginning Date INPLEPENTATION SCHEDULE Date26,000 GO OISA May 1987 1,074,000 What will be done? July 1986 Dec. 1987 uisition June 1987 Design and Land Acq Before FYI Construction FY89 .• _� FY90 FY91 1,100,000 FY92 ---" After FY92 TOTAL 376 _I BURLINGTON/GILBERT INTERSECTION yl REFERENCE MAP C /51 DESCRIPTION OF PROJECT This is a new project to provide a left turn lane for west bound traffic on Burlington turning onto Gilbert - and north and south bound traffic on Gilbert Street turning onto Burlington Street. It will relieve traffic congestion for left turning vehicles. General Obligation Bonds will finance this project. — FUTURE YEAR BUDGET IMPACTS Therewill, be no,additional ,costs incurred to maintain this turning lane., IMPLEMENTATION SCHEDULE Beginning Finishing Source -of What will be done? Date Date f Funding Before FY88 _ FY88 FY89 Design 8 Construction July 1988 June 1989 63,000 "" GO FY90 FY91 FY92 After FY92 ., TOTAL 63,000 4 KIRKWOOD AVENUE: GILBERT TO DEFOREST REFERENCE MAP C 052 DESCRIPTION OF PROJECT This is a new project, to provide 45' pavement (four lanes) from Gilbert Street to Gilbert Court; 31' pavement (three lanes) from Gilbert Court to Summit Street; and 31' pavement (two lanes) from Summit Street to"DeForest Street. The existing pavement and sub -base are deteriorating beyond the point which can be thiseconrepaired. project will treduce congestion g int the areauandrtheeincreased eproblem along storm sewer capacity will reduce street flooding, This project is second in a series of projects which provide for the reconstruction of arterial streets. See also„Melrose Avenue:. Bvinaton to Hawkins Drive and Benton Street: Riverside to Greenwood. i General Obligation Bonds will fund this project. FUTURE YEAR BUDGET IMPACTS Construction of this project will greatly reduce the annual maintenance costs for this street. IMPLEMENTATION SCHEDULE What will be done? Beginning Finishing Source of Date Date t Funding Before FY88 FYBB FY89 FY90 FY91 Design Sept. 1990 June 1991 FY92 Construction b Inspection July 1991 Oct. 1991 1,014,000 GO After FY92 -� TOTAL 1,064,000 J 378 9� l` C� BENTON STREET/SUNSET STREET SIGNALIZATION f REFERENCE NIP C /53 DESCRIPTION OF PROJECT This project calls for a two-phase semi -actuated traffic control over -lane indications at' the intersection of Sunset Street and Benton Street. Traffic conditions at this intersection meet the warrants for traffic — signalization as defined in the Manual on Uniform Traffic Control Devices. Road Use Tax monies will fund this project. FUTURE; YEAR. BUDGET IMPACTS The annua l'future Costs are estimated to be $870.00 for electricity and $360.00 for maintenance:' — IMPLEMENTATION SCHEDULE What will be done?.., Beginningishg g FinOate SFuoU f nding Before FY88 FY88 Design and construction June 1987 Nov. 1987 26,000 RU FY89 FY90 FY91 FY92 After FY92 TOTAL 26,000 379 KIRKWOOD AVENUE AND DODGE STREET SIGNALIIATION i J. Before FY88 FY88 FY89 FY90 FY91 FY92 Design and construction July 1991 Oct. 1991 23,500 GO After FY92 TOTAL 23,500 I' i JI 380 n REFERENCE MAP C /54 DESCRIPTION OF PROJECT This project will involve the installation of a three-phase fully -actuated traffic control with overlane traffic indications and pedestrian indications at the intersection of Kirkwood Avenue and Dodge Street. This project will be needed if traffic volumes continue to increase from the north and south feeding onto Kirkwood Avenue. Additional delay will be encountered by east/west traffic on Kirkwood Avenue, but it will provide a safer intersection. 7 J General obligation bonds will finance this project. FUTURE YEAR BUDGET IMPACTS Estimated future costs for electricity are $870 per year and $360 per year for maintenance. IMPLEMENTATION SCHEDULE i Beginning Finishing Source of What will be done? Date Date $ Funding i J. Before FY88 FY88 FY89 FY90 FY91 FY92 Design and construction July 1991 Oct. 1991 23,500 GO After FY92 TOTAL 23,500 I' i JI 380 n 71 -f *1 RAILROAD CROSSING SIGNALS AT KIRKWOOD AND MAIDEN LANE — REFERENCE MAP C #55 DESCRIPTION OF PROJECT This is a new project to provide for warning signals at Kirkwood Avenue crossing at Maiden Lane. It will improve the crossing protection at this location. The Iowa Department of Transportation will fund 90% of this project, the railroad company will pay for 5%, and General Obligation Bonds will finance the remaining 5%. FUTURE YEAR BUDGET IMPACTS The railroad company will maintain the signals. IMPLEMENTATION SCHEDULE - i What will Beginning Finishing Source of be done? Date- Date Befos " Funding re`FY88 � - - -` FY88- Design B Installation Oct. 1987 June 1988 40;000 GO/SA/CO FY89 FY90— FY91 FY92 After FY92 TOTAL-! 40,000 i } 381 CLINTON STREET AND MARKET STREET SIGNALIZATION REFERENCE MAP C i56 DESCRIPTION OF PROJECT This is a,new traffic indicatlrons�andnpedestrianeindicationso at the n of a tintersect hase iontofeClinton �Street r andrMarket with oStreet Traffic conditions at this intersection meet the warrants for traffic signalization as defined in the Manual on Uniform Traffic Control Devices. — General obligation bonds will fund this project. FUTURE YEAR BUDGET IMPACTS i estimated at $870 per year for electricity and $360 per year for maintenance. Future cost's are ~ IMPLEMENTATION SCHEDULE Source of J What will y Before FY88 FY88 Design and construction FY89 f FY90 FY91 FY92 After, FY92 TOTAL Beginning Finishing i Funding g Date Date — July 1987 Nov. 1987 23,500 GO 3B2 0 23,500 _I M f,;� 'el FY88 SIDEWALK ASSESSMENT PROGRAM REFERENCE Locations are not shown on a map,, but are listed below. Beginning Date DESCRIPTION OF PROJECT Source of This is a new project involving the installation of sidewalk along various streets where it have been made for the sidewalks. does Date not exist. Requests - Cae Drive -south side July 1987 California Avenue -south side 559,320 GO/SP Court Street -south side from City Bus Shelter at Court Hill Park of existing walk Highway 6 -south side from Hawkins Drive to existing walk at Veterans, Administration Kirkwood Avenue -south side Hospital Oakcrest Street -both sides Riverside Dr. -east side from Burlington St, to Iowa Avenue; west side from Grand Ave. Shrader Road -west side to Myrtle Ave. Wayne Avenue -north side High Street -both sides from Lowell Street toMorningside Drive Lowell Street -both sides from " Morningside Drive to Wilson Street Morningside Drive -both sides from Seventh Ave. to Joyfield Lane Wilson Street -both sides from Joyfield Lane to Lowell Street Waterfront r Dr. -east side from Hilltop Mobile Home Park to Southgate Avenue Southgate Avenue -north side from Waterfront Drive to Boyrum Street Boyrum Street -west side from Southgate to, Hy -Vee - Vista Villa Park -along Spencer Drive and Slagle Circle Miller Avenue -east side from West Benton Street to Highway k1 Hudson Avenue -east side from West Benton Street ,�ss,a2o to Highway #1 Keokuk Street -both sides from Southgate Ave. to Hollywood Blvd. 383 General Obligation Bonds will fund the sidewalks along City property, $42,740; the special assessments to the property owners, $516,580. remaining will be funded by FUTURE YEAR BUDGET IMPACTS The City will have to remove snow and maintain sidewalks along City property. sidewalks on their property. Property owners IMPLEMENTATION SCHEDULE remove snow from What will be done? ---- Beginning Date Finishing Source of Before FY88 Date $— Funding FY88 Deisgn b Construction FY89 July 1987 July 1988 559,320 GO/SP FY90 FY91 _ FY92 After FY92 TOTAL - ,�ss,a2o 383 on W EXTRA WIDTH SIDEWALK: MORMON TREK ' • REFERENCE MAP C /58 DESCRIPTION OF PROJECT alon Mormon Trek or to this street to provide a safe walk/bike This is aiseWroposedtainvollong involving reimbursement to develc Highway 1. theadditional sidewalk/bikeway b1ikewayidewal9 where an 8 sidewalk P Boulevard has mayor arterialdin all street subdivision agreements along path along _ i Operating monies will .fund the extra width. FUTURE YEAR BUDGET IMPACTS i Property owners maintain sidewalks. IMPLEMENTATION SCHEDULE Finishing Source of Beginning E Funding —iDate J 'Date — What wiles July 1986 June 1987 4,800 OP4 800 OP Before FYBB Construction July 1987 June 1988 4 800 OP j FY88 Construction July 1988 June 1989 q,800- OP FYR9 Construction July 1989 June 1990 q,800 OP FY90 Construction July 1990 June 1991 q,800., OP FY91 Construction July 1991 June 1992 l FY92 Construction After FY92 Construction 28,800 TOTAL J i� 384 J EXTRA WIDTH PAVING REFERENCE MAP C 159 (3 locations) DESCRIPTION OF PROJECT The City pays the cast of collector and arterial street paving in excess of 28 feet in width. There are three proposed street extensions included in the program: /l Phase IV of First Avenue from the north line of First and Rochester, Part One, south approximately 240 feet; /2 Sandusky Drive from Keokuk Street west to Gilbert Street; and /3 Foster Road from Prairie du Chien west approximately 1800 feet. Traffic congestion may be a problem if streets determined as collector or arterial are not paved to widths greater than 28'. Extra -width paving will be funded by general obligation bands. FUTURE YEAR BUDGET IMPACTS Maintenance:,costs will not increase because of overwidth pavement. IMPLEMENTATION SCHEDULE Beginning Finishing What'Will be done? Date Source of ---- .. Before`4Y88 Date f Funding FY88 Construction -700' 00 Foster Rd. July 1987 June 1988 4,400 GO _ FY89 Construction -First Avenue, July 1988 June 1989 36,600 Sandusky 8 1100' on Foster Rd. FY90 FY91 FY92 After FY92 TOTAL 385 41_000 - GOVERNOR STREET RETAINING WALL REFERENCE MAP C 160 DESCRIPTION OF PROJECT This is a project to build an L-shaped wall that would be attached to the existing wall on Governor Street west of Block 11 at Oakland Cemetery. It is slowly deteriorating. In July, 1979, N.N.N. Inc, examined the wall and took core samples. This firm stated that within the next five to fifteen years the weather would attack the entire surface of the wall. The firm offered two solutions - a long run and a short run. The short run solution was to patch the wall which would improve the appearance. But since it was built around 1904 and the concrete is so old and poor in quality, patching does not work. The long run solution was to build an L-shaped wall in front of it. It is recommended that an L-shaped wall be built before the existing wall collapses. .The L-shaped wall would stand five feet above the ground and extend four feet below the 1 surface then at the bottom turn 90 degrees towards the street. It would be constructed of reinforced J concrete and use the existing wall for extra support. General. Obligation bonds.would fund this project. i FUTURE YEAR BUDGET IMPACTS There will be no maintenance costs. IMPLEMENTATION SCHEDULE., Beginning Finishing Source of What will be done? Date Date S Funding Before FY88 FY88 FY89 ` FY90 `. FY91 FY92 ,Design;&.Construction After. FY92 July 1991 Sept. 1991 65,100 GO i TOTAL 65,100 386 Map D: Bridges and Buildings iLEGEND o' o Sl mall lumbo 387 IMPROVE BRIDGES ON BROOKSIDE DRIVE AND SECOND AVENUE REFERENCE MAP D #61 (2 locations) in A� DESCRIPTION OF PROJECT This project provides for a study to determine ment of the Brookside needs and for the subsequent design and renovation/replace- Drive and Second Avenue bridges over Ralston Creek. Through the Rating Program, both bridges, which are similar in design, found Biennial Bridge are currently'posted for truck weight limits. 'continue' were to have structural if these bridges are deficiencies and _ to deteriorate which will require more not renovated, both structures will restrictive load limits and possibly closing them. -% The Federal Aid Bridge Replacement. Program will the rest would be funded by fund approximately PF y 80� ($204,800) 'of the 'construction cost; general obligation bonds. "FUTURE YEAR BUDGET IMPACTS Normal maintenance will be continued on these bridges. IMPLEMENTATION SCHEDULE J "' " What will be done? BeginningFinishing Source. of E Funding _ Before FY88 FY88 FY89 FY90 Design FY91 Construction b Inspection July 1989 March 1990 25,000 May 1990 Nov. GO FY92 1990 281,000 GO/FA in A� �* 'BURLINGTON STREET FOOTBRIDGE REFERENCE NAP 0 062 DESCRIPTION OF PROJECT This project involves installation of a footbridge over Ralston Creek adjacent to the south. side of, 'the existing Burlington Street bridge. This project will provide a route for pedestrians along ,the south side of Burlington Street when crossing Ralston Creek along the same alignment as the approach sidewalk thus moving the sidewalk further from the street curb. The project will be financed by General Obligation bands. FUTURE YEAR BUDGET IMPACTS Normal maintenance costs will be required. IMPLEMENTATION SCHEDULE What will be done? Before FY88 FY88 FY89 FY90 '.. FY91 FY92 After FY92 Design and Construction TOTAL i, i I. Beginning Finishing,Source of Date Date _ Funding Aug. 1991 June 1992 46,800 GO 46,800 389 PEDESTRIAN BRIDGE OVER HIGHWAY 6 REFERENCE No location specified DESCRIPTION OF PROJECT This project provides for the design and construction of a pedestrian bridge over Highway 6 Bypass. No specific location has been decided on yet. it will provide an alternative to the existing .at -grade cross- ings. i General obligation bonds will fund this project. FUTURE,YEAR BUDGET IMPACTS Addif,onal,funds wi11 be necessary for snow removal, IMPLEMENTATION SCHEDULE JBeginning Finishing, Source of What will be done? Date Date f Funding Before FY88 FY88 FY89 FY90 FY91 ,,, FY92 After FY92 Design & Construction TOTAL I _l i I I J 390 480,000 GO 480,000 i`i k 71 Z-1 BENTON STREET BRIDGE WIDENING PROJECT REFERENCE MAP D /64 DESCRIPTION OF PROJECT This project provides for the design and widening of the Benton street bridge over the Iowa River from the existing two lane structure to a facility carrying four lanes. This project will include the removal and replacement of the extensively deteriorated deck which is presently overlayed with asphalt. This project is necessary since the amount of traffic has increased such that the existing two lane structure cannot adequately accommodate the traffic. Designs, land acquisition and relocation costs will be funded by General Obligation Bonds. Construction will be funded with $650,000 (maximum allowed per project) of Federal Aid Bridge Replacement .Program monies, $500,000 of Federal Aid to Urban Systems (FAUS) and the remainder funded from General Obligation Bonds, ($1,305,800 of General Obligation bonds were sold for this project in FY86.) This _bridge is located on Benton Street just east of Riverside Drive (Highway 218/6). Both streets are arterial streets and are shown as such in the Comprehensive Plan. FUTURE YEA R BUDGET IN Normal maintenance will be required. IMPLEMENTATION SCHEDULE What will be done? Before FY88 Design, Land Acquisition d Relocation FY88 Construction FY89 FY90 FY91 FY92 After FY92 TOTAL Beginning Finishing Source of Date Date $ Funding Feb. 1985 Dec. 1986 126,000 GO July 1981 Oct. 1988 1,899,000 GO/FA 391 2,625,000 W. MELROSE AVENUE BRIDGE IMPROVEMENTS REFERENCE: MAP D 065 DESCRIPTION OF PROJECT This project was in the FY87-91 CIP to repair the bridge deck. Now, it involves replacement and expansion of the bridge locatedon Melrose Avenue over the Heartland Railroad tracks. The bridge would be recon- _ strutted and widened to four lanes in conjunction with the improvements to Melrose Avenue. The bridge deck surface and the Melrose Avenue pavement are deteriorating to such an extent that complete replacement is necessary. The average daily traffic of 11,000 vehicles warrants expansion to a four -lane facility. (A portion of Melrose Avenue, located in University Heights, will still be two lanes.) i The Federal Aid Bridge Replacement Program would fund $616,000 and the remaining costs would be financed by General Obligation Bonds. FUTURE YEAR BUDGET IMPACTS Maintenance costs will be reduced with this improvements. _ I i IMPLEMENTATION SCHEDULE Beginning Finishing Source of What will be done? Date Date $ Funding Before FYBB Preliminary Design/Recommendation July 1986 June 1987 6,000 GO FY88 Final Design 8 Land Acquisition July 1987 March 1988 177,000 GO I FY89 Construction April 1988 Nov. 1988 847,000 ;FA/GO FY90 FY91 FY92 After FY92 TOTAL 1,030,000 392 I WODLF AVENUE BRIDGE DECK REPAIR REFERENCE MAP 0 /66 DESCRIPTION OF PROJECT This project involves replacing the bridge deck located on Woolf Avenue (over Highway 6/218, and Cedar Rapids and Iowa, City Railway Co.). The Woolf Avenue bridge deck is deteriorating is that concrete is spalling,_creating many potholes, and the ,deck reinforcing steel is rusting. If not funded, the bridge deck will continue.to deteriorate, whereby an entirely new bridge deck will be, -necessary. General obligation bonds will fund this project. FUTURE YEAR BUDGET IMPACTS Present and future maintenance costs will be greatly reduced. TMPI FMFNTATTnu zrurntur What will be done? Before.FY88 FY88 FY89 FY90 ., JY91 FY92 After FY92 Design & Construction TOTAL Beginning Finishing Source of .. Date Date S Funding July 1992 June 1993 210,000 GO 210,000 393 MINI -GREENHOUSE REFERENCE MAP D /67 DESCRIPTION OF PROJECT This is a new project to construct a prefab greenhouse shell capable of being CBD disassembled and relocated, Maintenance and Parks. The for propagation of flowers and other plant materials needed by Forestry, Zoo building to start and grow approxi- Forestry and CBD Divisions are using the old Prairie Dog Pit and Many alternatives have been explored, like hiring Kirwood Community -7 mately '6000 flowersfor. City use. some flowers and purchasing from local greenhouses. These two alternatives are deemed flowers from College to start prohibitive based on both cost and availability of flowers. As a result, we transfer now grow the time incurred each day when starts purchased from Ball Seed Co. The greenhouse will eliminate the to the building due to early spring temperature fluctuations. It fltW flowers"must be moved from the Pit better stock that will not require as much maintenance after. they are will 'also allow us to provide planted. operating monies will fund this project. J FUTURE YEAR BUDGET IMPACTS There shouldn't be any maintenance costs. IMPLEMENTATION SCHEDULE i Beginning Finishing Source of What will be done? Date Date $ Funding Before FY88 FY88 FY89 FY90 Jan. 1991 March 1991 FY91 Purchase S Assembly 5,000 OP FY92 y,--, I After FY92 J 5,000 TOTAL I 'J I J 394 Ir i 'ADDITION TO CEMETERY BUILDING REFERENCE MAP D 068 DESCRIPTION OF PROJECT This is an addition to the existing shop and work area, 576 square feet (16'X36'), that will, pro vide. more work and storage space. Cemetery equipment must be kept inside during the winter and in inclement weather. When the equipment is inside, there is little room to do maintenance on.the equipment. This 'project provides for contracting of block laying and roofing; all the rest of the work will be done by City crews.1 The materials will be purchased from the General Fund. Perpetual _Care Trust monies; ,and the General Fund will repay the Trust over_a five year period. FUTURE YEAR BUDGET IMPACTS An increase in heating and lighting costs can be expected. IMPLEMENTATION SCHEDULE What will be done? Beginning FinishingSource oY Before'' FY88 Date Date > ' Funding - FY88 Construction 8 Inspection July 1987 Nov. 1987 FY89 12,000 OP , FY90 FY91 FY92 After FY92 TOTAL 395 12,000 w.. REFERENCE MAP D f69 REPLACE CEMETERY'S STORAGE BUILDING DESCRDESCRIPTION OF PROJECT IP I new project for replacing the deteriorating out -building, that is used for storage, with a 26' x 4D'..5tanderd painted steel pole building. 367.5 square feet of enclosed and existing square feewas t of open would be at Citylaced Park4foreet of chickenncoopsdandorage smallsanimalsace.The1txistbadlp deter9oratedUand needsw to a replaced. ethe storage�of�equipmentis ethat�has been exposed fCemetery for t the weather. Increasing the size ow for Operating funds will fund this project. FUTURE YEAR BUDGET IMPACTS 'There will be no additional maintenance costs.' — IMPLEMENTATION SCHEDULE — Beginning Finishing Source Fundin f What will be done? Date Date ; _2 Before FY88 FY88 July 1988 Sept. 1988 9,300 OP FY89 Construction FY90 L FY91 , FY92 After FY92 9,300 TOTAL i 1 4 396 DONESTFC HOT WATER TANK - RECREATION CENTER REFERENCE MAP D 070 DESCRIPTION OF PROJECT This is a new project 'providing for the addition of an auxiliary heater for. summer time heating of domestic hot water. It will reduce the cooling load on the building air conditioner by eliminating the need for boilers to remain at high temperature levels in the summer to supply domestic hot water. The pool can be heated by :boilers with much lower water temperatures than those required by heating domestic hot water for showers. For two months, the pool air and water need no heat. Operating monies will fund this project. FUTURE YEAR BUDGET IMPACTS This heater can be maintained with present in-house personnel. It is designed to save electrical and gas costs. The energy payback has not been established. IMPLEMENTATION SCHEDULE Beginning Finishing Source of What will be done? Date Before FY88 FYBB FY89 FY90 FY91 Purchase A Installation July 1990 FY92 After FY92 TOTAL 397 Date f Funding Aug. 1990 6,500 OP 6,500 RECREATION CENTER ACCESSIBILITY {� REFERENCE MAP D #71 DESCRIPTION OF PROJECT This is a :new projectto modify the Recreation Center to make the darkroom and potter's studio accessible to the handicapped population .in Iowa City. Currently the darkroom and potter's studio are not accessible --for use by the handicapped.Certain construction items need to be done to ensure participation of the handicapped person into these areas of the Recreation Center. ,Operating monies will fund this project. _ FUTURE YEAR BUDGET IMPACTS No additional costs will be incurred. —, IMPLEMENTATION SCHEDULE _i Beginning Finishing Source of What will be done? Date Date S Funding Before FY88 FY88' FY89 Design Jan. 1988 Feb. 1988 1,000 OP FY90 Construction July 1989 Sept. 1989 12,000 - OP FY91 FY92 After FY92 398 .aj RECREATION CENTER ROOF REPAIRS _ REFERENCE MAP D 072 DESCRIPTION OF PROJECT This is,a new project to'make "extensive repairs to the perimeter of the Recreation Center roof in order to — extend the life*of the roof by five to ten years. The perimeter of the roof is the location most affected by freeze/thaw action. The damage will extend into the main section of the roof within the next .few years if left unattended. To halt this deterioration, the roof edgesmust be repaired/replaced. " Operating monies will fund this project; there are funds available•in the Recreation Facilities Reserve. FUTURE YEAR BUDGET IMPACTS — Actual maintenance costs will be reduced. IMPLEMENTATION SCHEDULE Beginning Finishing Source of What will be done? Date Date S Funding_ Before FY88 FY88 Design A Construction July 1987 Oct. 1987 15,000 OP FY89''. FY90 FY91 FY92 After FY92 TOTAL 15,000 399 — INSTALL AIR CONDITIONING IN RECREATION CENTER REFERENCE MAP D 173 DESCRIPTION OF PROJECT This is a new project for the installation of air conditioning in remaining areas of the building that were not air conditioned during initial construction: gym, game room, locker rooms, arts and craft room, and two offices. The first phase of the project ($15,000) is to air condition the craft room and two offices. The craft room is the only room on the upper level which is not air conditioned. Not only is it utilized for crafts, but also for other programs and a meeting room. The two offices which are not air conditioned are occupied by two program supervisors, and the sumner heat and humidity make working conditions almost unbearable. Phase Il, the rest of the project, would pi ide air conditioning for the gymnasium, game room and locker roans in order to make summer programs and t�.� center much more attractive for the citizens of Iowa City. Operating monies will fund this project. FUTURE YEAR BUDGET IMPACTS - — There`will'be substantial impact on utility costs - amount is undetermined at this time. IMPLEMENTATION SCHEDULE Beginning What will be done? Date Before FY88 FY88 FY89 Purchase & Installation, Phase I July 1988 FY90 FY91 Consultant July 1990 FY92 Purchase & Installation, Phase II July 1991 After FY92 TOTAL 400 400 a Finishing Source of Date $ Funding Aug. 1988 15,000 OP Sep. 1990 2,000 OP Nov. 1991 103,000 OP 120,000 K% 'E TWO-WAY RADIO SYSTEM REPLACEMENT _ t REFERENCE Not located an a map. DESCRIPTION OF PROJECT This is a new project replacing the City's current VHF and UHF radio systems with one trunked .800 MHz radio _ system. The radio equipment in Fire, Police and Public Works is old, worn out and needs. to be replaced. In addition, currently used radio frequencies are crowded from use by non-Iowa City agencies. The 800 MHz system will greatly improve radio communications for City departments using two-way radios. _ General Obligation Bonds will fund this project. FUTURE YEAR BUDGET IMPACTS Radio repair costs will be reduced with the new system. IMPLEMENTATION SCHEDULE _ Beginning Finishing Source of What will be done? Date Date f Funding" — Before FY88 FY88 _ FY90 Purchase & Install-Police & Fire July 1989 June 1990 728,000 GO FY91 Purchase & Install-Public Works July 1990 June 1991 407,978 GO, FY92 Purchase & Install-Transit July 1991 June 1992 166,148 GO After ; FY92 TOTAL 1,302,126 401 I PUBLIC SAFETY BUILDING --- REFERENCE No location specified. DESCRIPTION OF PROJECT This project provides for construction Polite Department and Station 1 of the and equipment of a Pulic safety facility Fire totally inadequate, antiquated, lacking efforts in to house the Iowa City Department. The present Police/Fire Department in space Iowa City, This project will Department and 16,000 square building is and too deteriorated to support reasonable public.safety provide approximately 14,000 I feet for the square feet of space for the Police Fire Department. —• General Obligation Bonds will fund this project; voters must iFUTURE`YEAR BDDGET,IMPACTS approve the bonds. Maintenance plus reserve should total about =150,000 J 114PLEMENTATION SCHEDULE per year. What will 1 b—e? Beginning Finishing Date of Before.FY88 DateSource $ Funding FY88 FY89 FY90 FY91 _i After FY92 Design b Construction July 1991 June 1992 3,045,000 GO TOTAL 3,045,000 i 402 ere ANIMAL CONTROL FACILITY RENOVATION REFERENCE MAP D 077 DESCRIPTION OF PROJECT This ;is a project to, remodel the existing Animal Control facility and to add on a garage. The remodeling involves creating a new reception area, a private office, a locker room with showers, enlarging the cat room, expanding the dog room and constructing new kennels, and increasing the number of dog runs from 8 to 12. The existing garage will.be incorporated into the remodeling, so a new garage will be built. General Obligation bonds would finance this project. The bond issue will require voter approval. This facility is also used for lost and stray pets from the county; JCCOG has researched the possibility of a joint facility, but found little interest. — FUTURE YEAR BUDGET IMPACTS Maintenance of the building will be simplied but will cost about the same. IMPLEMENTATION SCHEDULE What will be done? Before FY88 FY88' FY89 FY90 Design and construction FY91 FY92' After FY92 TOTAL Beginning Finishing Source of Date Date E Funding July 1989 403 June 1990 119,450 GO 119,450 —i i TRANSIT FLEET REPLACEMENT REFERENCE Not located on a map. E, r DESCRIPTION OF PROJECT This schedule provides for the replacement of worn-out transit coaches and to decrease the fleet. The purpose of.this schedule is to lower bus maintenance costs, increase service reliability, improve the image of Iowa City Transit (ICT) as well as reduce the fleet size from 29 buses to 25. The industry standard for the life of.a bus is 12 years. Currently, ICT operates one 1963, one 1967, twelve 1972, two 1974, three 1977, three 1982, and seven 1984 buses. Funding. for .buses is projected at 75% Federal Transit Assistance, 25% from local monies. This project.is contingent upon receiving the federal monies. Currently, the Comprehensive Plan encourages the use of mass transit system to serve, the, transportation needs of Iowa City's residents. FUTURE YEAR BUDGET IMPACTS Future maintenance costs will be reduced with newer equipment. In addition, other costs will be reduced such as insurance when the fleet size is reduced. Newer equipment will have significantly. less emissions .besides being less noisy. IMPLEMENTATION SCHEDULE What will be done? Before FY88 Purchase of 3 buses, sell 5 FY88 Purchase 3 buses, sell 5 FY89 Replace 2 buses FY90 Replace 2 buses FY91 Replace 2 buses FY92 Replace 3 buses After FY92 . TOTAL Beginning Finishing Source of Date Date $ Funding March 1986 Jan. 1987 319,800"' FA/OP July 1987 June 1988 397,500 July 1988 June 1989 270,000 FA/OP July 1989 June 1990 274,000 FA/OP July 1990 June 1991 .280,000 FA/OP July 1991 May 1992 426,000 FA/OP 404 1,967,300 CIVIC CENTER ELEVATOR _ REFERENCE NAP D /79 DESCRIPTION OF PROJECT This is a new project to put in an elevator to make three main levels of the Civic Center accessible to the handicapped. The Civic Center's multi-level design has stairs connecting the six levels and results in the majority_ of. the building being inaccessible for the physically disabled individuals like the elderly and the handicapped. The elevator would replace the stairs on the east side of the lobby. Although a single elevator, is not a.complete solution, it will make the east, side of the building accessible to employees as - well'as to the general public. The Police and Fire Departments located in the west side of the building can be accessed by Gilbert Street entrances. The Comhittee on Community Needs did not recommend use of 1987'CDBG funds for'this project;'it''will 'be submitted again for 1988 CDBG monies. FUTURE YEAR BUDGET IMPACTS An annual maintenance agreement for the elevator would cost $1,750. Annual electrical costs are estimated at $200. _ .,.IMPLEME NTATION,$CHEOULE Beginning Finishing Source of What will be done? Date Date $ Funding Before,FY88 FY88 FY89 Design 8 Construction July 1988 Dec. 1988 100,000 HC FY90 FY91 .. FY92 After FY92 TOTAL 100,000 405 PROJECT CIP PENDING LIST NEW BRIDGE CONNECTING GOVERNOR STREET AND KEOKUK STREET This project will involve the connection of Governor Street, which ends at the Heartland Railroad tracks, with Keokuk Street primarily at struction io of anewbridgenover the srailroad tracks roect eastwell oas complete right-of-way purchase for two blocks. This project will enable the existing one-way couplet on Governor and Dodge streets to be extended from Bowery Street to Kirkwood Avenue. By providing another railroad crossing, this project also will lessen the amount of traffic traversing the Summit Street bridge, which is a continual maintenance problem. LANDFILL REPLACEMENT The Iowa Legislature's Committee on Energy and Environmental Protectiodule for landfills ninsIowa. Houseon aFile e2397 (1986hIowa9Acts,SChapter 1175) willenothbe renewed "unless theeapplicantafilessatiplanadetailing the extent that alternative disposal methods are available and feasible, and a timetable for implementation of those methods." The Public Works Department has suggested studying both a solid waste incineration plant and also a Refuse Derived fuel plant. Preliminary cost estimates are $19,740,000 for the former and $5,730,000 for the latter. CLEAR CREEK SCIENCE/RESEARCH PARK ESTIMATED PROJECTED COST $1,800,000 $19,740,000 or $ 5,730,000 Iowa City encourages research and development and industrial expansions in order to increase and diversify its tax base as $ 1,480,000 wellas provide employment opportunities for its citizens. This project would extend City services - water, sewer and streets - to the boundary of the proposed Clear Creek. Science/Research Park., n .J . 406 a PROJECT RIDGE ROAD AND DUBUQUE STREET INTERSECTION This project is needed to improve the right turn movement from Ridge Road onto Dubuque Street. Currently, traffic proceeding south on Ridge Road, then turning north onto Dubuque Street must use both lanes of Dubuque Street. City engineers will develop some alternatives to alleviating the problem. AIRPORT MASTER PLAN II Additional land acquisition and aerial easements improvements to runways and taxiways. To be done after AIRPORT MASTER PLAN I if FAA funding will be approved. RIVER CORRIDOR BUFFER AND TRAIL SYSTEM The project establishes'a continuous pedestrian and bicycle trail along the Iowa River including 100 foot vegetative buffer where possible. The proposed trail system provides an energy - conserving means of connecting existing parks, historic sites, and areas of residential, commercial, cultural and recreation interests. The system relates directly to the Comprehensive . Plan's goal - to protect and enhance the environmental quality of the City and its environs, and to wisely use and conserve energy. The buffer and trail system will require maintenance and periodic repair - mowing and brush trimming along the trail will be necessary. Protection and enhancement to surface -water quality provided by a vegetative buffer will alleviate extensive runoff and erosion from urban land uses. IOWA AVENUE RESTORATION This project provides for the rehabilitation of Iowa Avenue from Gilbert Street to Clinton Street. It includes construction of a landscaped median in these three blocks which would result in the elimination of the parking in the middle of the street. The demand for parking spaces in this area necessitates that alterna- tive parking be provided before the parking in the middle of the street can be eliminated. 407 ESTIMATED PROJECTED COST f 138,000 $2,790,238 Costs to bedetermined by study. PROJECT NORTH DUBUQUE STREET SIDEWALK IMPROVEMENT PROJECT This project involves the removal and replacement of the existing 4 foot wide sidewalk located on the west side of Dubuque Street between Kimball Road and University of Iowa Mayflower Apartments. The proposed width is 8'. Due to the high rate of pedestrian traffic on Dubuque Street, north of Park Road which originates mainly from the Mayflower Apartments, the existing 4' wide sidewalk located on the west side of Dubuque Street should be replaced with a wider facility. To date, the University of Iowa has indicated no interest in this project. 408 ESTIMATED PROJECTED COST $48,500