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HomeMy WebLinkAbout1987-07-14 Bd Comm. minutes.P' CITY COUNCIL RULES COMMITTEE June 30, 1987 RULES CQNMITTEE: Meeting of June 30, 1987, 10:40 P.M. COMMITTEE MEMBERS PRESENT: Baker, McDonald (alternate), COMMITTEE MEMBERS ABSENT: None STAFFMEMBERS PRESENT: Karr RIVERFRO,NT COMMISSION BY-LAWS The Rules Committee recommends approval of the changes as outlined and attached. HOUSING APPEALS BOARD BY-LAWS The Rules Committee recommends approval of the changes as outlined and attached. j Meeting adjourned 10:50 P.M. .Y' r Housing Appeals Board July 8, 1986 Page 2 Faga said he would have to check whether the windows had a natural stop of not. Moore asked about using bolts. Nicholas said that it would damage the window structure. Moore replied that three or four sizes of bolts were available for this purpose; Nicholas had only been shown one size at the hardware store. Faga asked if the expandable screens would cover 45% of the window area. Nicholas replied that 100% of the outside was covered with a screen, and showed the Board with his hands how big the expandable screens were. Streb moved to grant a variance. Dawson seconded. The motion carried 3-1-1. DISCUSSION OF THE AMENDMENT TO THE BYLAWS With the proper number of members in attendance to decide on a change _in the by-laws (four) the Board made a decision on the proposed by-law change. (See attached copy.) Dawson moved to accept the amendment to the by. clarify- Ing the use of alternates. Newton seconded. The nation passed unanimously. Watts moved to adjourn. Streb seconded. The meeting adjourned by acclama- tion at 9:50 a.m. Minutes submitted by Christine Mullen. �r „ Gar t, h .V ary a s, Chairperson r1 Ron O'Neil, Appea�r—dKecretary ?S9 i .V' I 1 I1. The City Council shall appoint membership to the Housing Appeals Board consisting of five (5) re ular members and two (t) alternate membeo the rs who are members of the Housing omission, none of when are enq ogees City. An alternate member may sit on the Aooeals Beare to . " . The term of the office of each member of the Mousing Appeals Board shall be for three (3) years. The Chairperson of the Appeals Board shall be elected by a majority of the entire regular membership et the first meeting in May of each calen- dar year, to serve for a term of one calendar year. A Vice -Chairperson shall be elected in the same manner at the same time for a term of one calendar year. 9s9 ,o• BYLAWS - HOUSING APPEALS BOARD I, The Appeals Board shall meet at the call of the Chairperson, or when requested by the Housing Inspector. 11. The City Council shall appoint membership to the Housing Appeals Board consisting of five (5) members and two (2) alternates who are members of the Housing Commissfon, none of whom are employees of the City. The term of office of each member of the Housing Appeals Board shall be for three (3) years. The Chairperson of the Appeals Board shall be elected by a majority of the entire regular membership at the first meeting in May of each calendar year, to serve for a term of one calendar year. A Vice -Chairperson shall be elected in the same manner at the same time for a term of one calendar year. 111. The Chairperson of the Appeals Board shall preside at all meetings, shall conduct all hearings, and exercise and perform such other powers and duties as may be from time to time assigned to him or her by the Appeals Board or prescribed by the bylaws. In presiding at meetings and hearings, the Chairperson shall rule on procedure and on order of presentation. IV. A quorum of the Appeals Board shall be any three (3) members. Frequent absences of a member may result in a recommendation to the City Council that a new member be appointed. V. The Board shall be the judge of the qualifications of persons appearing as expert witnesses and shall be empowered to refuse to receive the testimony of any purported expert not so qualified. V1. In the absence or the disability of the Chairperson, the Vice - Chairperson shall perform all the duties of the Chairperson and when so acting shall have all the powers of, and be subject to all the restrictions upon, the Chairperson. V11. In the absence of both the Chairperson and the Vice -Chairperson of the Board of Appeals, a Chairperson pro tempore shall be elected from among those regular members present by a majority vote of all the Board members present. Vill. Should any member have knowledge of any facts which may constitute a conflict of interest in his/her consideration of any appeal, he/she shall forthwith notify the Secretary, and the Chairperson, of said fact. I%. The City Manager shall designate a secretary to the Board, who shall keep, or cause to be kept, minutes of the proceedings of the Appeals Board and shall prepare an agenda of each meeting 9s9 which shall be furnished to members, not later than 24 hours, Prior to the actual hour of the meeting. The Secretary shall, in addition, be custodian of the records of the Appeals Board and shall, upon the filing of an appeal, furnish each Board 1lember with a copy of the Notice of Violation pertaining to the appeal and a copy of the letter of appeal. X. Appeals from decisions of the Housing Inspector shall be in writing and shall state the particular section of the ordinance involved and a brief statement of grounds upon which such appeal is taken. X1. Appeals will be heard at meetings called pursuant to lav by the presiding officer or by a majority of the members of the Board. Hearings shall be scheduled within sixty (60) days of the receipt of a written appeal, unless both the appellant and the Chairperson agree to a continuance. X11. The decision of the Appeals Board on an appeal shall be final, but shall not constitute a waiver of, nor affect in any manner, whatever rights the appealant may have in judicial proceedings. X111. Decisions rendered by the Board shall be in writing and shall state the reason or reasons for the decision. KIV. The Appeals Board shall not hold executive sessions, unless authorized by law. XV. policy Changes or By -taw changes will be acted upon at the meeting following the meeting at which open discussion was conducted on the specific changes. These Bylaws may be amended by a vote of four of the regular members of the Appeals Board subject to the approval of the City Council. 9s9 MINUTES IOWA CITY AIRPORT COMMISSION JUNE 11, 1987 MEMBERS PRESENT: Lewis, Ashby, Foster, Ockenfels MEMBERS ABSENT: Blum STAFF PRESENT: Zehr, Brown, Wright GUESTS PRESENT: E. Jones, H. Jones Lewis called the meetingto order at 7:30 noted. P.m. Attendance and guests were The minutes of the May 14, May 20, and June 1, 1987 meetings were considered. The minutes of the May 20 meeting were corrected to read "May 20" instead of "May 21," and to read "STAFF PRESENT" instead of "STAFF ABSENT." The minutes of all three meetings were approved as corrected. PRESENTATION OF BILLS: Zehr presented the bills for the month and explained em rte y, tey included $22,431.17 to H.R. Green Engineering for the balance due on the runway project, and $6,011.13 to Fra presented. ntz Construction for runway storm drain repairs. The bills were approved for payment as COMPLIANCE PROJECT REPORT: Zehr reported the runway project is virtually next fall. Runway Runway 6/24 rhasmbeenaextendedctowalusablealengthtofe4 done until ,355 feet, and the threshold of runway 17 has been relocated in accordance with the FAA's recommendation. The FAA has been notified of these accomplishments. Mr. Wayne Halter will be in Iowa during the week of June 15, and will try to stop in Iowa City to inspect the project during that trip. A successful inspection should result in reinstatement of compliance status with the FAA. IOWA CITY FLYING SERVICE RENTAL RATE ARBITRATION: Brown reported the arbi- ra ton process o e on o awat tng a results of discussions with the chairperson of the arbitrators and the attorney for the flying service. Brown announced his pending resignation as Assistant City Attorney but as- sured the Commissioner's that he will be retained to complete the rental rate arbitration and certain other projects. CHAIRMAN'S REPORT: There was no chairman's report. PUBLIC AND COMMISSION MEMBERS' INFORMATION AND INPUT: Zehr explained he has eve op a s.914 -up s o e us o. aerial application operations from the Iowa City uairport, rsogthe Comto mission may know who the parties are and whether or not they have the proper insur- ance. The next meeting will be on July 9, 1987, at 7:30 p.m, Transit Facility. at the Iowa City The meeting adjourned at 7:59 p.m. Recorder: Priscilla Wright 9G o .1. MINUTES IOWA CITY HOUSING COMMISSION JUNE 9, 1987 IOWA CITY PUBLIC LIBRARY - ROOM A MEMBERS PRESENT: Watts, Hulse, Parden, Streb, Moore, Statlander MEMBERS ABSENT: Dawson STAFF PRESENT: Seydel, Flinn, Barnes, Milkman, Kilpatrick RECOMMENDATION TO COUNCIL: None. -MEETING Meeting called to order by Chairperson Watts at 8:35 a.m. MITES: Meeting of May 12, 1987 _ approved as mailed. Moved by Parden, seconded by Moore, that minutes be Approved 6/0. HOUSING REHABILITATION: Pam Barnes introduced Phyllis Kilpatrick Housing Rehabilitation Program. pam who will be assisting Avenue and indicated that the Presented 9 her with the proposed changes property Pictures of a unit at 715 Iowa His- toric ed changes must bmailed to theystatelforea in r the target violationsSociety. She explained approval b open area, but on the property. that there is l ivenState iof effect on the HousingMoore raised a question tion, that one unit irentedatoe Plan' Seydel advised relative to unit's rented to a handicapped single students, and that oneaunite as to else prior to Person from Washin ton was to be application for rental completion of le o but owner rented unit to subject to a lease documentsat 715 . Moved by Moore that Streb, approved by the State Historicnpreserva Preservation Society, be pproved 6/0. approved COORDINATOR'S REPORT: y. seconded by Seydel reported that results of HUD review conducted received and will probably be some time since sev- eral administrative levels. in May have not been actively recruit racial He indicated that one r comm ndati nbe ewas that we minorities to serve on the Housing Commission. Section 8 Existing A Voucher Programs - Seydel advised Rents have been received and are adequate at this time. determination of "rent reasonableness" thHe explained the at new Fair Market he Certificate Program only. He explained athatx45aVouchers ined thave sbeenlissued,t18 completed, and 27 anticipated to be ready to take effect July 1, 1987. advised that 473 Certificates are under lease. He 9G/ .P' • Iowa City Housing Commission June 9, 1987 Page 2 Public Housing - Seydel reported a turnover of two units which have been reassigned and one four-bedroom unit that will be turning over the end of June. He discussed additional Public Housing and explained that there is a limited supply of new construction dollars that are mostly going to elderly/handicapped projects. He indicated that private industry has picked up the gap in three and four-bedroom units. Seydel advised that Iowa City Landscaping has been contracted to fill in around the wood foundation at the Muscatine site. Moore questioned fertilization policy. Seydel advised that all units had been fertilized, but dry weather had limited results to date. Parden questioned difference between Vouchers and Certificates. Seydel explained that Vouchers are less restrictive, that persons are not bound by Fair Market Rent limits and a percentage of them are portable and may be taken to other locations. Statlander questioned Seydel relative to denial of assistance to single persons. Seydel explained that single persons may received assistance if they are elderly, handicapped, disabled or displaced by government action, but assistance to other single persons would limit the availability of assis- tance to these individuals and families. Chapter 511 of the Rental Rehabili- tation Program states that persons displaced get a certificate. Seydel explained that a person is eligible for relocation benefits, but these should come from Housing Rehabilitation funds. Milkman stated that some vouchers are designated for the rehabilitation program and some rents will increase exorbitantly after rehabilitation, necessitating the issuance of a voucher. Moore pointed that the Housing Commission had reaffirmed that no single persons except for one stated above should get vouchers or certificates as stated in the "Statement of Policies" as approved by the Housing Commission and City Council. Public Housing May rents: $10,441.00 June HAP: 464 Certificates - $97,617.75 17 Vouchers - $3,650.00 30 applications submitted for approval. ADJOURNMENT: Meeting adjourned at 9:15 a.m, by Chairperson Watts. Approved: Gary Watts, Chairperson 9G/ W) MINUTES IOWA CITY RIVERFRONT COMMISSION WEDNESDAY, JUNE 3, 1987 - 7:30 P.M. SENIOR CENTER GAME ROOM MEMBERS PRESENT: Bruner, Helmer, Lovell, Stroh, Wachal, Wielert MEMBERS ABSENT: Daly, Gerleman, Wallace, Watson, O'Brien STAFF PRESENT: Rockwell, Mullen CALL TO ORDER AND APPROVAL OF THE MINUTES: Helmer called the meeting to order at 32 ofmtheSminutesved of tMay t6,k1987e second paragraph, under parking on page Wielert seconded. The motion passed unanimously. Wielert moved to accept the minutes of the April 1, 1987, and the May 6, 1987, meeting as revised. Wachal seconded. The motion passed unanimously. Stroh said the University has erected a fence on property they are leasing from the railroad to create a secure area for construction materials needed at the power plant. The fence will remain until July 1989 when the construc- tion is complete. The fence is located along the east bank of the river and runs to Harrison Street. Harrison Street is the closest access on the east bank of the river to the Burlington Street Dam outfall. Helmer asked Stroh where fishermen could park. Stroh presented a map which showed the fenced area, parking areas, streets, etc. in relationship to the river. Stroh said the University was willing to sell them parking permits, ea was governed by the City and not the but that much of the parking in the ar University. ch it had cost the University to riprap Helmer asked Stroh if he knew how mu that section r the river. projectStroh secure the know. bank and support University ehcoal under- taken to taken the rS roh inigsaid p to structure. Stroh said the University ithetUniversity will a probably anotnspend who would like to clean up the area, any money on that type of project. Wielert said he felt the main issue was Helmer to r suggested ggnot estedaconsiderationebesgiven park on property that is now fenced. parking sticker through the University. to the development of a fisherman's p 9and Stroh noted that somerfishermenis vdolable on not know that nand titewasasuggested Capitol. Apparently P, that the City provide adequate signage to indicate that the area is available for public parking. Stroh noted that physical plant employees also compete for parking in this area. Helmer said that as a fisherman, he has noted that graduallotsiton as ecome more and more difficult to get to the critical fishing sp HarrisonLStreet access poined t tohe theproblem was fishing area below he dam gear from the q( z Riverfront Commission June 3, 1987 Page 2 Wachal said the Commission had been asked to forward the petition not only to the City, but also to the University, and he wanted to be sure that was done. Stroh said the Commission should ask Merle Neubauer to interpret the general statements in his petition. For example, Stroh said riverbank betterment could mean putting up trash cans, cleaning up the area, clearing out the underbrush, or putting in riprap and fill. He thought the Commission could make better recommendations if they knew exactly what the petitioners wanted. Stroh thought Neubauer had a $10,000 figure in mind to cover the costs of the river access improvements he was seeking. Wielert reiterated that he felt parking was the main issue and thought the Commission should make a recommendation on parking. Helmer said the Mayor's Youth Employment Program might find the area a good place for a work project. Rockwell noted that MYEP projects are confined to public property. Rockwell explained that the City Manager had asked her to cost out the projects re- quested in the petition. She said it would not be possible without further information from the petitioners as to exactly what they wanted. Wielert said the Commission needed to find out what the City and the Univer- sity were prepared to do regarding parking for fishermen. Bruner suggested that a list of requests be drawn up. Wachal said there were specific sugges- tions in the minutes from Neubauer regarding requested changes. Wachal suggested targeting the Burlington Street Dam area. Helmer and Stroh volun- teered to serve on a Fishing Access Committee to investigate the Burlington Street Dam area more thoroughly and report back to the Commission. Stroh said the student storage lot on the west side of the river sometimes is not patrolled. Helmer suggested that a sign be posted stating the dates the lot is patrolled. Stroh said it varied from summer to summer because of the camp schedule. Wielert suggested a policy whereby no ticket would be issued if there were ten or more empty spaces. Lovell suspected that the fisher - people would still not get parking under that system. Wachal did not like the idea because one could park when there were more than ten empty spaces, and return and have a ticket due to people who had parked in the lot subse- quently. Helmer noted that fishermen would not park overnight. He said fishermen would view spending $12 on a summer parking permit as spending $12 to fish what they already owned. Stroh said he would investigate the Univer- sity parking situation on the east side of the river before the next meeting. Rockwell said she would get a map of the City parking in the area before the next meeting: Helmer noted that there are other key fishing spots along the river that the Commission may wish to look into during the coming year. .o• MOTION: Wielert moved that the Commission examine river fishing access as one of its projects during FY88 with the Burlington Street Dam area desig- nated as the initial phase of the project. Wachal seconded. The motion passed unanimously. Helmer said the Commission should find out how much the University spent on the riprap along the river. He also wondered how it was done. Lovell ques- tioned whether riprapping was the best way to improve the riverbank in that r 4?6 az s Riverfront Commission June 3, 1987 Page 3 area. She thought someone should find out before the Commission pushes to get the area riprapped. Stroh suggested not riprapping the east bank until the University construction fence comes down in 1989. DISCUSSION OF POSSIBLE PROJECTS FOR THE COMING YEAR: Rockwell suggested that the Commissioners think Carefully about the time commitments they could make during the coming year for Riverfront Comm projects. Stroh suggested better timing or coordination mission of events that not all Riverfront Commission projects end up in a cluster on the calendar. Erosion Control Seminar - Lovell suggested repeating the erosion control seminar. occwe sa she had received four calls this week from homeowners requesting information on erosion control. Lovell said more technical and "how to" information would be appropriate. She said it would be a good thatrtheipanelrofepresentele to rsmbestrate screenedccinssful dvancc..Je Wachalltswas tated suggested tthe would be willing to work on this project, River Clean gockwell said Gerlcman had done most of the work for this pro3ec an ad been disappointed b Com- missioners. The picnic was successful, most the cOfo he cbiisldren were accompanied by adults and posed no problem:, the City pitched in, but the turn out was lower than expected. Stroh said one reason for the scheduling. He pointed out that Riverfest, Drake Relays and a major Boy turnout was the i Scout outing at Galena were all the same weekend. Helmer thought the awards had been successful. fRockwell said the project requires a dedicated personor persons to spearhead the ce effornds this t, and she did not expect Gerleman to do it this year as his term of but idid snot think Ditccould be memberved to falls because eit ishad timing aeproblem, out in the fall. It seemed important to get other groups involved eatrlyeopl as the Jaycees and the Chamber of Commerce. Lovell asked about the Universuch sity fraternities' involvement. Helmer said they had done the food last time, which was very well done. No one knew what to do about the problem s events being clustered in the Spring, but all agreed it spread people too thin. Iowa River Month and Photo Contest - All agreed to repeat Iowa River Month ec v es, nc u ng a poo con est. Vanes for the River - Lovell suggested looking intoettin Engineers and/or the Iowa Department of Transportation funding for vanes. She said the cost is about one-tenth of the cost of ri ra 9 Army Corps of had found out about a non-profit organization in Washington, D.C. thatHelmer sai dhe oes waterfront enhancement. They help groups find money for projects of this type. He said he would pursue the information he had and report back at the next meeting. Bike Path - The Bruner -Watson Committee will continue their feasibility stu y. 96 at .a• W Riverfront Commission June 3, 1987 Page 4 Nitrate Levels in the Iowa River - Lovell suggested examining the nitrate prob em. Wie ert said if the Commission cannot do anything, then they should not spend their time following the problem. Lovell said they had the oppor- tunity to increase public awareness. Wielert noted that the health hazard exists at the faucet, and not in the river where the sampling for nitrate levels is done. Wachal asked where the contamination came from and how much of it was urban. It was suggested that the Commission investigate whether some University graduate students would be interested in conducting research on this issue. ConmunicatioglBackground - Wachal suggested the Commission make a more concerte a or to get in touch with similar organizations around the state. He felt that a regional approach wasoimportant and asked for more information regarding Michigan's river zoning program. OTHER BUSINESS: MOTION: Stroh moved to hold the next regular meeting of the Riverfront omission on July 8, 1987. Lovell seconded. The motion passed unanimously.' Rockwell reported briefly on the following items: *The amended floodplain ordinance was approved by the City Council on May 5. *The Sturgis Ferry Park property acquisition proposal has been deferred. *Concerning the Butler Sand & Gravel issue, the city council had recommended against approval of the conditional use, which meant the County Board of Supervisors needed a super majority vote of approval in order to issue a conditional use permit. The vote by the Johnson County Board of Supervisors fell just short of the super majority, requirement. The developer has filed suit against the County for not issuing the conditional use permit. Helmer I extended ou on behalf of the Riverfront Commission to outgoing Commissioner thankial y rWielertinappreciation of his thoughtful and dedicated service to the Commission. ADJOURNMENT: Lovell moved to adjourn. Bruner seconded. The motion passed unanimously. Meeting adjourned at 9:25 p.m. Minutes submitted by Christine Mullen. 96�. 0(5) .o• MINUTES PRE' IMio"�Ai?Y PLANNING 8 ZONING COMMISSION � FORMAL MEETING Subject to Approval JUNE 18, 1987 - 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Clark, Cooper, Hebert, Scott, Wallace MEMBERS ABSENT: Dierks, Horowitz STAFF PRESENT: Beagle, Boyle, Franklin, Barr RECOMMENDATION TO CITY COUNCIL: I. Recommend approval of an application submitted by ABA Coins, Inc. for preliminary plat approval to establish a ten (10) lot subdivision in the County known as Prairie View Estates, Part 2, 2. Recommend adoption of a revised Fringe Area Policy Agreement for Area 4. 3. Recommend approval of a proposed amendment to the Urban Renewal Plan for property located at 324 South Madison Street from Central Business Serv- ice to University. 4. Recommend approval of an application submitted by United Action for Youth to rezone property located at 410 Iowa Avenue from P (Public) to CB -2 (Central Business Service). REQUEST FOR STAFF ASSISTANCE: There were no requests for staff assistance. CALL TO ORDER: Chairperson Scott called the meeting to order at 7:38 p.m. PUBLIC DISCUSSION OF ITEMS NOT ON THE AGENDA: Joseph Scarpaci, 718 North Johnson Street, suggested that if Section 36-680) of the Zoning Ordinance regarding the extension of decks into required yards were to be revised that the distance of buildings on abutting properties be considered. With the great variability in lot sizes throughout the City, decks are a practical recreational area for families with children, especially on the north side. Scarpaci also stated that he felt a possible way to determine setbacks from lot lines would be to use a ratio based upon the distance between the property line and a neighboring building. Wallace then questioned Scarpaci about his views on the issue of privacy and who should bear the burden of preserving privacy. Scarpaci felt the issue of privacyis subjective and a standard should be set to deal with the issue of privacy. Scarpaci continued, stating that once the $15 permit fee is paid, it is legal to construct an eight foot fence on your property in order to pro- tect your privacy, $v 3 Planning & Zoning Commission June 18, 1987 Page 2 CONSIDERATION OF THE MINUTES OF JUNE 4 1987: Wallace mored to approve the minutes of June 4, 1987. Cooper seconded the motion. The motion carried, 5-0. ZONING AND DEVELOPMENT ITEMS: I. Z-8709. Public discussion of an application submitted by A&A Coins, n�-for preliminary plat approval to establish a ten (10) lot subdivi- sion in the County known as Prairie View Estates, Part 2. Beagle reviewed the Staff Report dated June 18, 1987 and stated that staff felt secondary access is not necessary at this time due to the fact that it is a rural large lot subdivision. When further development of the subdivision occurs, provision for secondary access must be made at that time in order to ensure safe and convenient access for the residents of the subdivision and to ensure the prompt delivery of emergency serv- ices. Beagle stated that the applicant has also made provision for the extension of a major street through the subdivision as provided in the preliminary plat of Part 1. This street, Devon Drive, is to serve as a transportation link to Prairie du Chien Road and Highway 1, to the east. From the revised plats distributed at Monday's informal meeting all deficiencies have been resolved except for the improvement of both ends of Devon Drive. Larry Schnittjer, MMS Consultants, requested that the ends of Devon Drive be allowed to settle before improving it. Clark moved to approve the preliminary plat for Prairie View Estates with Hebert seconding the motion. The notion carried, 5-0, with the stipula- tion that the minutes should reflect that a note will be added to the final plat that Devon Drive be improved before any further development of Lot 25, Prairie view Estates, Part 1. 1 2. Z-9705. Public discussion of an application submitted by United Action or Youth (UAY) to rezone property located at 410 Iowa Avenue from P (Public) to CB -2 (Central Business Service). Beagle stated that the requested zoning, CB -2, is consistent with the zoning to the north and to the east of the property with Public zoning surrounding the site on the south and west. Beagle then added that the rezoning of the parcel would be a logical extension of the CB -2 zone, permitting uses that are consistent with the Mixed Use designation of the Comprehensive Plan for this area. Cooper moved to approve the rezoning of property located at 410 Iowa o Avenue from P (Public) to CB -2 (Central Business Service). Wallace seconded the motion. The motion carried, 5-0. 3. Public discussion of an amendment for the Fringe Area Policy Agreement for Area 4. Franklin stated that in response to the Commission's Monday night discus- sion the reference to the "judicious preservation of farm land" in stan- dard four of the agreement has been deleted. Franklin also stated that r .1. Planning 8 Zoning Commission June 18, 1987 Page 3 the reference to clustering has been moved down to the section dealing with implementation, with a reference to Section 10 of the Johnson County Subdivision Regulations. Franklin stated that for the area located east of Highway 1 and north of the Highlander, residential development will be permitted with agricultural uses preferred if the standards cannot be met. Wallace moved to recommend adoption of the Fringe Area Policy Agreement for Area 4. Cooper seconded the motion. The motion carried, 5-0. CZ -8711. Public discussion of an application submitted by Rapid Creek arms artnership to rezone 141 acres located east of Highway 1, approxi- mately one and one-half miles north of Iowa City, from A-1 (Rural) to RS (Suburban Residential). Franklin stated that staff recommends that the rezoning be deferred until the Fringe Area Policy Agreement for Area 4 is adopted so that the rezon- ing may be evaluated in the context of the revised standards and the county ordinance can be amended implementing the RS -3 zone. Cooper moved to defer the item until the July 2, 1987, formal meeting. Clark seconded the motion. The motion carried, 5-0. Public discussion of an amendment to Section 36-23(c) of the Zoning Ordinance to modify the provisional uses allowed in the CI -1, Intensive Commercial zone. Franklin stated that the amendment would allow up to 15,000 square feet of building area to be used for manufacturing as a provisional use. Franklin added that the impacts from such a use within the CI -1 zone or abutting zones would be of no more consequence than the uses currently permitted in the CI -1 zone. Franklin added that the zone would provide a place for small "start-up type" manufacturers to locate. PUBLIC DISCUSSION: Evan Evans R.R, 2 Iowa Cit stated that as manager of a business in the High an Ct. ert Court area, small scale manufacturing would not be incompatible with the current uses in the area. Evans continued by stating that the Zoning Ordinance currently does not distinguish between large scale manufacturing and the small business type of manufacturing envisioned in the area. He added that because of the present CI -1 zone, he has been unable to rent this property. He feels that the present zone limits the growth of the area and of Iowa City: He added that certain potential problems may arise, but that there is no need to discriminate against all manufacturers desiring to locate in this area: Kressa Peck of the same business indicated frustration with attempting to rent property located in the area to potential manufacturers. She added that the zoning discourages economic growth in Iowa City and emphasized the need to expand opportunities for small businesses in Iowa City for both economic growth and creation of jobs in the area, 9e 3 Planning R Zoning Commission June 18, 1987 Page 4 Clark asked for legal advice on whether his interest in property in the CI -1 zone constituted a conflict of interest. Boyle responded that no direct benefit was apparent but that given any doubt about conflict it would be best for Clark to abstain. Boyle went on to assure Clark that he could contribute to the discussion. Clark stated that he agreed with Evans and Peck, but that he hesitated to act too quickly on this issue. Clark added that the difference between manufacturing and assembly should be defined. Clark also felt that the Commission should examine the repercussions of allowing manufacturing in the CI -1 zone. Clark added that existing businesses with large invest- ments, such as the Hills Bank, may not desire manufacturers to be allowed to locate next to them. Scott confirmed with staff that the proposed square footage is the limit on each CI -1 zone lot regardless of lot size. Franklin added that if lots are aggregated under one owner, that the lots would become one lot and would be limited to 15,00 square feet of manu- facturing. Franklin noted that a method to address specific uses and their location in relation to surrounding uses is to use a special exception. She reminded the Commission that the special exception process would be another obstacle for a business to overcome. Franklin then stated that the issue of compatibility of uses within the area, could be addressed through performance standards in the code. Hebert stated that he has concerns regarding ingress and egress in the area and the effects on traffic. He added that the Gilbert Street and Highland Ave. intersection is already a difficult one to negotiate. He added that increased traffic would create a greater problem for ingress and egress to this area. Franklin summarized the Commission's concerns as traffic generation and compatibility with other potential CI -1 uses in the area. Deferral to the next meeting was suggested to permit further discussion. Franklin stated that she would try to have something for the Commission but might not complete the revision until July 16. Wallace moved to defer consideration of the amendment to Section 36-23(c) of the Zoning Ordinance until the July 2, 1987 formal meeting. Cooper seconded the motion. The motion carried, 5-0. OTHER BUSINESS: 1. Public discussion of a proposed amendment to the Urban Renewal Plan for .o• property located at 324 South Madison Street. Franklin stated that the staff recommendation is to advise the City Council to amend the Urban Renewal Plan to show that the property has changed from Central Business Service to the University land use designa- tion. Boyle indicated that it is the entire property which is to be designated University land use and that parcel 93-3 is a 40 -foot by 100 -foot portion of the parcel. Wallace stated the Zoning Ordinance doesn't control State property once the University gains control of the parcel and that she has concerns about parking since the University will not meet the minimum parking requirement. 943 1 I.r. .V' E F. Planning & Zoning Commission June 18, 1987 Page 5 Scott appreciated the tives at the June P987entatIon aby the eetin9iver7fteyref Iowa re r ta- sented the infor 1 9 the Propert answered an representatives en ent din and Hebert movedhad Y transferred to the Un��e�Ons y of Iowa. the Sion pre - Plan to rec°imiend to the Cit tral BuP for the Property located Y Council to Business Service to Un;vers jt at 324 end the Urban Ren motion carried, 5-0. Y Coopeuth Madison street from Renewal 2• Plannin seconded the motion, Cen- 9 and Zoning Commission The A. Franklin Information, stated that on June 30, 1987 goes to the City Council, B• Franklin the Boyrum Street Subdivision Sion stated that City on July 1, 1987 for southwest Iowa Council have the Planning Iowa Cit a meeting on the and Zoning Commis_ C• Franklin Y i° the Senior Center development pol;cies stated that classroom at 7;30 PM and Zones has been distributed rforrthen with the Historic Preservation historic 27, Preservation 0• Franklin Commission,ulY 27, 1987 codes celled the Co Point eating a letter sent out mmlssion s attention to stated that a week to People in the development meeting schedule and reasons: to Include been add Pment community Franklin Impact section of in the rep rtotohetheplication period for staff overtime, the staff report Commission an two Pressure on the noted that and decrease the amount o;f Scott to f°rural meeting theCammissi pre ar it ote t Place on to be this might that the longest Pplication was before ed and v at p more level since an ordinancef the review a them. Franklin the first 30 d out weeks, could take five now was at thejn�ouncil meetings of the Council or • Franklin stated ing Passed at theacithe Hawkeye Medical Su y c fence ordinance has been deferred meeting. Supplies request for made consistent g Franklin added rezon- with other code indefinite] until the ordinanceths Boyle stated Provisions. Lutheran Church at copies of distributed of Glendale a memo on the First English review to the Commiss °against the County of dos Evangelical which overrulecasd Justicee added Boyle stated Angeles will be what a Holmes that the Keystone B1 uminous the memo will Boyle taking is was more1927 decision Coal Y added that the Glendae ,portant in Pennsy lvania case compensation can acase addressed than the Glendale on constitutes a taking, paid in Lakin when and to what case, g cases but did not addressextent what 9G.3 .Y' Planning & Zoning Commission June 18, 1987 Page 6 G. Scott indicated that Larry Schnittjer of MMS Consultants has a con- cern with finding acceptable locations to establish an automotive dealership within the existing CI -1 zone. Scott asked staff where in the existing zones was there a location. Franklin stated that cur- rently West Side Park is under consideration. Schnittjer added that, due to the height restrictions created by the Airport Overlay Zone, the dealership could not use signs, or pole lighting to display their automobiles at night, or build a building higher than 14 feet. Franklin added that in terms of location, that the West Side Park location is good for visibility. Discussion turned to the possibility of extending the CI -1 zoning at Hartwig's to the west. Scott indicated that a Comprehensive Plan amendment would be necessary. Schnittjer questioned whether since the Commission was considering allowing manufacturing in the CI -1 zone there could be an area set up with restrictions that would allow a car dealership to be located within Iowa City. Hebert indicated that he had some problems with tampering with the CI -1 zone. Schnittjer added in response to a suggestion that he look at existing CI -1 near Highland Court that the dealerships do not want to locate near downtown and that they do not want to invest a large amount in large buildings in an area that is not highly visible. Schnittjer then stated that Iowa City needs to encourage development. In response to Scott, Franklin stated that the CC -2 zone allows for an auto dealership as a special exception. Scott asked whether the staff had an opinion. Franklin stated that the staff's opinion re- garding the rezoning of I-1 land was well known from the Hartwig case and the Streb Industrial Park rezoning. She noted that the commu- nity's economy is based on its industrial uses and the commercial service sector and residential areas grow from that base. She ad- vised against a proliferation of CI -1 zoning around the City. After further discussion, Franklin stated that the item could be placed on the agenda for the June 29, 1987, informal meeting. H. Cooper stated that he would be absent at the July 1 and 2 meetings. ADJOURNMENT: Clark moved to adjourn. Hebert seconded 5-0. The meeting was adjourned at 9:37 p,m. Minutes submitted by Linda Barr. Approved by: a y er s, ecre ary the motion. The motion carried, 963 .P' H$0 MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES - REGULAR MEETING ADMINISTRATIVE CONFERENCE ROOM THURSDAY, JUNE 25, 1987 - 4:00 PM MEMBERS PRESENT: Buchanan, Cavitt, Cox, Drum, Gelman, Willis, Sumny MEMBERS ABSENT: Grimes, Lyman NEW MEMBERS PRESENT: Swaim STAFF PRESENT: Eggers, Craig, Jehle, Penick, Forsythe/Foundation OTHERS PRESENT: Susan North, University of Iowa Library Science Student CALL_ TO ORDER President Drum called the meeting to order at 4:05 PM. I MINUTES: Minutes of the Regular Meeting Sumny/Cavitt. of May 28, 1987, were approved, DISBU�ENTS Library disbursements for May, 1987 were approved as presented. j Buchanan/Willis. DIRECTOR'S I. the Eggers thanked Board member Carolyn Cavitt for 8 years of service on her term r the BoardBoard of , Cavitt v hasserved as LibraryuBoardtPresident9 Foundation Board President and Chair of the 1982 Planning Committee. 2. The City Council has revised the city ordinance at the request of the Library Board, following 2nd and 3rd readings on June 16th. The revision states that any Library Board member missing 4 Board meet- ings in succession for any reason, will automatically be removed from the Board. 3. The new AFSCME contract is now in place for the next 2 -year period. At the July Board meeting, Eggers will have a list of the major changes available for discussion and Section 503 of the Library's Personnel Policy will be reviewed. This is the Section dealing with employee benefits for Administrative and Confidential employees, 4. The annual fee study prepared by the Finance Department and the alternate language proposed by Eggers was included in the June packet, The final version will not be available until after presen- tation to the City Council. 94�z d PRECEDING DOCUMENT 1 .o• 00 MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES - REGULAR MEETING ADMINISTRATIVE CONFERENCE ROOM THURSDAY, JUNE 25, 1987 - 4:00 PM MEMBERS PRESENT: Buchanan, Cavitt, Cox, Drum, Gelman, Willis, Summy MEMBERS ABSENT: Grimes, Lyman NEW MEMBERS PRESENT: Swaim STAFF PRESENT: Eggers, Craig, Jehle, Penick, Forsythe/Foundation OTHERS PRESENT: Susan North, University of Iowa Library Science Student CALL TO ORDER President Drum called the meeting to order at 4:05 PM. MINUTES: Minutes of the Regular Meeting of May 28, 1987, were approved. Summy/Cavitt. DISBURSEMENTS Library disbursements for May, 1987 were approved as presented. Buchanan/Willis. DIRECTOR'S REPORT 1. Eggers thanked Board member Carolyn Cavitt for 8 years of service on the Library Board of Trustees. Cavitt's term ends June 30th. During her term on the Board, Cavitt has served as Library Board President, Foundation Board President and Chair of the 1982 Planning Committee. 2. The City Council has revised the city ordinance at the request of the Library Board, following 2nd and 3rd readings on June 16th. The revision states that any Library Board member missing 4 Board meet- ings in succession for any reason, will automatically be removed from the Board. 3. The new AFSCME contract is now in place for the next 2 -year period. At the July Board meeting, Eggers will have a list of the major changes available for discussion and Section 503 of the Library's Personnel Policy will be reviewed. This is the Section dealing with employee benefits for Administrative and Confidential employees. 4. The annual fee study prepared by the Finance Department and the alternate language proposed by Eggers was included in the June packet. The final version will not be available until after presen- tation to the City Council. 94�z • Library Board of Trustees June 25, 1987 Page 2 hear 5. on June 30th the City Cholding a Board me ublbers areic sussionencouraged oto on the issue of City revenues. attend or view on Channel 29. AM or on day is 6 3The Librry lehone number before 56-5206afor any pBoard member wishing 10to contact ltheyLibrary �office or individual staff members. China ar 7 Rapids' sister city)e9oured theation of visitors Library. froTh yonwerenimpressedCwith the library facility and with the wide variety of items available to the public without charge. g, p copy of the most recent response from D.C. Taylor regarding the the City's roof has been legal department for ent to interpretation of ytechn calr and l andtolegal issues. 9, The Library now has a new VisualTek machine to assist the visually impaired in reading library materials or their own personal materi- als. This equipment was purchased with funds from an LSCA grant which the Library was awarded this past spring. The VisualTek equip ment is available in room 117 of the Reference Area on a first come, first served basis. 10. Eggers and Drum leave Friday, June 26 for San Francisco for the American Library Association annual conference. Staff members Jeanette Carter and Carol Spaziani will also be attending. 11. The Library will be closed 3 days in a row - July 3, 4, and 5 next week a rare occurrence. July 3rd is the City holiday. 12. The new video loan period went into effect on June 15. Some patrons have expressed displeasure since 95% of the video collection is now checked out at any one as made to rectify the previous us staffintensive checkout procede. The change to 7 -day loan ures. dures.The change was also made in order to treat this small collection as a regular main -stream item. 13. thetimpactyof eclosing Ether Library pons Thursday eveningsvandealltday Fridays. 14. The FY87 Annual Report will be available for discussion at the August Board meeting. PRESIDENT'S REPORT: 1. Drum reported that he had been interviewed by three library employees who are taking the certification course through the State Library and thathe i pleased the Board f susupported this program for continuing educati 94 # Library Board of Trustees June 25, 1987 Page 3 2. Drum mentioned that he, like other patrons, often forgets that the Library is closed on Fridays until he arrives at the front door. He asked how other Board members deal with comments from patrons who also forget. 3. Following the July Board meeting, the old and new Library Board members will hold their annual dinner. ANNOUNCEMENTS FROM MEMBERS Buchanan personally thanked Cavitt for her service to the Library Board and to the Iowa City Public Library in general. Cox expressed her feelings that the Library Board should be concerned about what options the City is considering to provide the necessary funds to re -open the Library to the pre -March 1st hours schedule. Cox feels that the Board should do whatever is necessary to re -open the Library, including considering a referendum on a special levy for the library on the November ballot. Summy believes that the Board should put together a position paper on the Library and have a joint -meeting with the City Council. After further discussion, the Board set a special meeting on July 9 at 4 PM to prepare for a Library Board -City Council meeting which had been suggested earlier by Mayor Ambrisco to President Drum. Concern was raised over the fact that the City Manager's estimate of a million dollar annual shortfall for FY89 and beyond was based on service levels as of July 1, 1987, and that the Committee on City Revenues strong recommendation to maintain basic city services did not necessarily include a return to the library's former hours. The Board views reinstating lost hours as an obligation to the public. EVALUATION COMMITTEE RECOMMENDATION Following City guidelines and the recommendation of the Committee to Evaluate the Director, the Board unanimously approved a 3% salary increase for Eggers effective July 1, 1987. This increase amounts to $1,292 for FY88. Willis/Cox. PLANNING COMMITTEE APPOINTMENTS :o• Following the recommendation of the Planning to Plan Committee, the Board approved the following appointments to the Library Planning Committee: Carl Orgren, Deborah Burger, David Johansen, Katherine Moyers. The Committee further recommended that Mary Parden be appointed as the repre- sentative of the FRIENDS of the Library and Rebecca Reiter as the Library Foundation's representative. The alternate appointment would be Suzanne Richerson. Willis/Cavitt. A total of 20 applications were received for these positions. 94 IA .W Library Board of Trustees June 25, 1987 Page 4 BOARD -APPROVED EXPENDITURE The Board approved the expenditure of up to $2,500 from the Gifts and Bequests Fund to construct several pieces of library equipment. Gelman/Willis. NOMINATING COMMITTEE RECOMMENDATION The Nominating Committee recommended the following slate of officers for FY88. President, Charles Drum; Vice -President, Nancy B. Willis; Secre- tary, Ellen Buchanan. The Board approved the Committee's recommendation. Cox/Gelman. ART ADVISORY COMMITTEE APPOINTMENT The Board approved the appointment of Emily Vermillion to the Art Advisory Committee. She replaces Colleen Ernst who resigned. Buchanan/Cavitt. Gelman abstained from voting. The meeting was adjourned at 5:20 PM. UPCOMING MEETINGS: Special Board Meeting: July 9 at 4 PM Regular Board Meeting: July 23 at 4 PM 760 .P' n s 00 Mayor's Youth Employment Program Minutes Board of Directors Meeting June 17, 1987 Board Members Present: Ell Casey, Doug Allaire, Linda La;,rence, Jan Liggett, Nancy Madsen Rowley, Jacque McClure, aoC Jim Buxton. Staff Present: Pea McElroy, Kelly Jehle, Kim Ostrander, Lec;nn Weih, Jamie Bermel, Angel Y.ron, David Curtis, Erika Kauppi, and Kurt Stinski. I. Cali to Order: Doug Allaire called the meeting to order at 4:00 p.m. I!. Introductions & Welcome: Kim Ostrander was introduced as the new office assistant by Peg. She will work 3 hours per day, 15 hours Per week. Iowa Conservation Corp/Summer Component staff member LeAnn Welh (Environmental Coordinator) and Senior Youth Leaders, Angel Kron, Erika Kauppi, David Curtis, and Curt Stinski were introduced and gave a brief statement about the program this year. Also introduced was Jamie Bermel, staff member of Iowa Conservtion Corp/Young Adult component. All felt that the crews and program are better than ever and everyone is working very hard. III. Approval of Minutes: The minutes of the March 18 and April 15, 1987 meetings were reviewed by the board. approve the minutes. MSC Bill Casey/Jan Liggett moved to IV. Financial Report — February, March and April 1987: Approval of the financial reports was deferred to the next meeting due to possible problem with calculation done by the computer. V. Additional Agenda Items: A letter of resignation from Janet Miller, county representative, was read by Peg. Advertisement of this opening will be completed by the County. Doug suggested that the person who had applied last year be contacted to see if there was still Interest in serving. Peg indicated she would make contact with Carol In the Supervisor's office. VI. New Business Director Evaluation Handed out to all board members present was a copy of the Directors Evaluation. A brief explanation of the contents and purpose was given by Doug, Bill and Peg. Board members were encouraged to take this with them and read through it. When completed, they were asked to return It to the MYEP office. Doug Allaire/Bill Casey moved to approve a 4% pay raise to be given to Peg effective July 1, 1987. MSC United Action for Youth Pro ert Approval of moving into the Iowa Avenue property with United Action for Youth was deferred, pending a presentation of a financial plan from UAY Director Jim Swaim at the July lst board meeting. Board members were concerned about the additional costs Involved in owning and maintaining a property, thereforewas determined that a��� presentation from UAY would be helpful) before fore making a final (/./ c^., ""—f t, r,ntArf Jim Swalm. FY SE Budget !�. [•r•r peal A copy of the FS 88 Budget, revised from tt,e 5% proposal, was handed out and explained by Peg. Bill Casey./Jacque McClure moved to approve the budget. MSC VII. Old Business Case Report Peg discussed the work done by kids of the In -School program at the Plaza Mini -Park, downtown Iowa City. Students removed brick in preparation for contractors to complete the project. A photo of some of the kids working, taken by the IC Press Citizen, was shown to board members. Reception Peg reported on the outcome of the reception held for Teresa Ulin. A report of costs was prepared, given out and explained. Peg will personally incur the expenses of the reception and gift. Doug suggested that if anyone wished to make a contribution towards the reception and gift to feel free to contact Peg. low& Conservation Corp- Young Adult and Summer Component Peg had nothing in addition to what staff members said during Introductions. Both programs are going along as scheduled. Youth Services Foundation Doug reported that the next meeting of the Youth Services Foundation will be held on July S. Since the last meeting they have been working on by-laws and property proposals. Anyone Interested in these topics are welcome to attend meetings. The meeting adjourned at 5s10 p.m. i The next meeting will be held on July 1. 1987. that date, please call the office. Respectfully Submitted Jan 'LJ ggett, ecretary/Treasurer r If you have a conflict with YZLQ &c Kell J�1e, Office Manager 945 Mayor's Youth Employment Program FY 88 Budget Revised from Proposal 9/17/86 Revenue and Support, Johnson County Board of Supervisors City of Iowa City $ 4,000 United Way 30,000* City of Coralville 6,500 Iowa City Community School District Department of Social 1,750 3,500 Service Services Community Development Block *,rant 5,000 Department of Economic Development University of Iowa 11'770 64,562 Heritage Trust Group 16,375** United Way Designated Giving 400 Other Contributions 135 Iowa City Hospice Road Races 1,000 Interest Income 2,701 232 Total Revenue & Support: $147,925 Expenses: Salaries Benefits and Taxes 44,823 Publications & Subscriptions 10,000 Rent/Maintenance Agreement 250 Office Supplies/Postage 4,800 Telephone 750 Equipment/Office Maintenance 2,500 Printing 450' Local Transportation & Parking 550 Insurance 1,953 .Audit 2,400 Iowa Conservation Corps. Protects Young Adult Conservation 170 11,770 Corps. Projects Client Wages & Fringe Benefits 8,976 Computer & Supplies 51,242 Travel & Education 500 Honorariums & Professional Consultation Reserve 1,000 964 i 4,827*** Total Expenses $147�— o. * Excludes In -Kind * Source Is Federal Community Development Block Grant ** Excludes In -Kind & Additional Payroll Subsidies j ***Includes moving expense, new telephone equipment, administrative staff development, computer system, and photocopy equipment. i Funds to be allocated to specific accounts as expenditures occur, • 1. 94s .Y' • Joint City Council/Planning & Zoning Commission Meeting July 1, 1987 Joint Cit Council/Plannin &Zonin Commission Meetin July 1, 1987, at p.m. in e c assroom in a owa i y o nson no, Senior Center. Chairperson Tom Scott presiding. Council Present: Ambrisco, Strait, Dickson, Courtney, McDonald. Absent: Baker, 4uber. Plannin & Zonin Commission Present: Horowitz, Wallace, Clark, Dierks, e er , co U. sen ooper. Staff Present: Karr, Boyle, Moen, Atkins, Franklin (8:45 p.m.). Tae -record in : Reel 87-C29, Side 2, 205 -End; Reel 87-C32, Side 1, 1 -End, SI e , BOYRUM SUBDIVISION, PART 3: The City Council and Planning & Zoning Commission received July 1, 1987, correspondence from Clark's Carpets. Scott explained Southgate Develop- ment's proposal to extend Boyrum Street north of Highway 6 to Highland Avenue; the Planning & Zoning Commission has discussed the issue and input was received from area residents - most in opposition to the proposed development; and the developer did meet many of the objections raised by the Planning & Zoning Commission. The Planning & Zoning Commission recom- mended at its May 1, 1986, meeting, denial of the application by a vote 2-5, Jordan and Scott voting yes. Scott stated the developer's proposal presented to Council is the same proposal rejected by the Planning & Zoning Commission. Horowitz asked why the joint City Council and Planning & Zoning Commission was scheduled. McDonald stated the meeting was al- ready scheduled to discuss another issue and Councilmembers were inter- ested in receiving any additional information regarding this issue. Horowitz said the primary reason for the Commission's denial of the appli- cation was because of the impact of the street extension on the residen- tial area and traffic implications. Scott said the Planning & Zoning Commission met with Jim Brachtel, City Traffic Engineer, to discuss how Boyrum Street would impact on the Highland Avenue/Gilbert Street/Highway 6/Waterfront Drive intersection. Scott stated there is also a problem because there is no buffer zone between the CI zone and the residential area. Scott said objections were raised by neighbors about the impact of additional commercial development such as increased lighting, additional traffic, late hours, debris, noise on existing residential uses and the creation of residential lots with more than single frontages. Scott said the developer attempted to ameliorate some of the concerns raised by the neighbors. Horowitz stated area neighbors are also concerned that if Boyrum were extended, the volume of business would increase in intensity and the value of the residential homes would decrease. Courtney asked if the Boyrum Street extension would alleviate problems at the Gilbert Street/Highland Avenue intersection. Scott said Brachtel did not think it would necessarily alleviate much of the traffic problem at that intersection. Horowitz reviewed the traffic problems in the area. Scott stated he was disappointed with information received from Brachtel. 9GG .P' w MINUTES JOINT CITY COUNCIL/PLANNING & ZONING COMMISSION JULY 1, 1987 PAGE 2 Wallace said the Boyrum Street extension would alleviate commercial traf- fic but not the residential traffic. Horowitz emphasized that putting another street in would impact the residential area negatively and the Highway 6/Gilbert Street intersection issue would not be addressed. Clark stated traffic would need to be discouraged from using Diana Street. Courtney Horowitz asked to tl said a northsHighland/Gilbertress the outh routee souldbestudied Street Horowitz esuggested the City obtain advice from an outside consultant regarding traffic pat- terns in the area. In response to Ambrisco, Scott said Brachtel objected to another access point onto Highway 6 and allowing an north access point for ust :comaaanuarsyooggr functions abypassClrksttedlsinssonthe s side highway need more traffic brought to the area to enhance their businesses. Scott noted Highland Avenue is used as an east -west thoroughfare. Horowitz said north - south and east -west traffic routes need to be studied. In response to questions from Councilmembers, Moen said deficiencies and discrepancies outlined in Franklin's June 25th memo were still valid and the Zoning Ordinance requires any commercial use adjacent to a residential use be buffered. Moen noted a provision in the subdivision regulations discourages double frontage lots. Scott asked Mace Braverman if some of the concerns raised by area neigh- bors were alleviated. Braverman said some of the residents' concerns were alleviated, but there are still concerns about the double frontage lots, Parking and traffic. Horowitz asked if the City would control parking on Diana Street. Moen stated the City Engineer evaluates the width of the street in Courtney inquiJed tabout ion iscreening th its 5erequi em requto irements. Scottnsaidsanicangled wooden fence with vegetation planted on both sides was planned and lan- guage would be included in the covenant to transfer the maintenance re- sponsibilities to the developer/landowner. Scott said the distance from the rear of the property line to the curb of the street would be 11 feet and the distance from the rear property line to the fence varied three feet to seven feet. In response to Wallace, Boyle stated the fence would be shown on the plat and there would be a separate covenant relating to maintenance. In response to Courtney, Scott said there was no discussion about the dead -ending of Diana Street at Kirkwood Avenue. Horowitz noted the developer worked hard to meet all the concerns about the noise, buffer area and access. Scott said there was a proposal to access the develop- ment directly from Highway 6 which was rejected by City staff. Horowitz inquired about drainage problems. Scott said Southgate Development agreed to install underground piping to alleviate flooding. Moen said the pro- posed development is not expected to add to the flooding problems on Highland Avenue but drainage problems along Highland Avenue would not be resolved by stormwater management provisions proposed with this subdivi- sion. 94( .o• MINUTES JOINT CITY COUNCIL/PLANNING & ZONING COMMISSION JULY 1, 1987 PAGE 3 Horowitz proposed a design that restricted traffic to no right turns from Boyrum Street onto Highland Avenue and no left turns from Highland Avenue onto Boyrum Street. The Planning & Zoning Commission and the City Council discussed traffic patterns in the area. Ambrisco asked what methods would be used to assess the full impact of the extension of Boyrum Street. Moen explained a traffic analysis is sched- uled in conjunction with the Comprehensive Plan Update. The Commission is expected to review the Update during the winter of 1988. Ambrisco stated he would like to see what the impact of traffic would be. Scott stated he was disappointed with the expert assistance received from the Traffic Engineer. Atkins stated arrangements could be made to have an outside consultant look at the traffic patterns. Braverman said pedestrian path- ways should be addressed. Ambrisco stated the Boyrum Street proposal is scheduled for Council dis- cussion July 14, 1987, and a public discussion can be held at that time. DEVELOPMENT POLICY FOR SOUTHWEST IOWA CITY: Sfrom IDcott said Frank Eicher has requested rezoning of the undeveloped land zoning mapsSandand reviewed the zoning a fornthnkln erarea. Franklesented in ds idntherCCom- prehensive Plan Short-range Development Policy shows urban development only to Highway 218; the short-range plan is based upon urban development certainat a iuous manner; and the dcalculations used were nbasedcong lae1500 peopletperdyear contgrowth for Iowa City. Franklin said the long-range plans (after 1998) shows development west of Highway 218. Franklin said the Hunter's Run Subdivi- sion was approved by a previous City Council and prior to the Comprehen- sive Plan. Franklin reviewed the rezoning requests submitted by Frank Eicher for Southwest Estates. Franklin not an engineering analysis of the proposal has not been done to determine if the proposed sewer lines would be ac- ceptable under City standards. Franklin said Council is being asked to accelerate consideration of modi- fying thepolicy for the southwest area of Iowa City. Franklin said City staff advised the Planning & Zoning Commission, and the Planning & Zoning Commission concurred, that this be done during the update of the Compre- ZoninghensiveComn Commissan in ion's v tnt o regardingear annthi�sif. Scott developmentwas based on said pnlarger Policy questions, not on the merits of the specific rezoning request. Scott said a question was raised that if out -of -sequence development were allowed, what disincentives or costs should a developer bear. Franklin stated costs of development included capital outlay for initial construc- tion of the infrastructure and the operation and maintenance cost of continuing services. Franklin noted that single-family residential devel- opment within the city does not pay for all the services it receives. MINUTES JOINT CITY COUNCIL/PLANNING & ZONING COMMISSION JULY 1, 1987 PAGE 4 Keith Germann, representing Frank Eicher, said the rezoning request was submitted because there is a current need for single-family development. Scott said Planning & Zoning's denial of the request was not based on the merit of the specific rezoning request. The City Council and Planning & Zoning Commission members discussed the need to change the policy and the sewer capacity for the area. Scott said the extension of the development within Iowa City and development out -of -sequence impacts the CIP budget. Clark stated the comprehensive plan for the area is outdated. Scott suggested that if out -of -sequence development is allowed, the developer should pay 100% of all upfront capital improvement costs. McDonald said if development of Southwest Estates were allowed, it would be an example of leapfrog development. Franklin stated that the question asked of Council was whether they want to consider a policy change for the southwest area in advance of the Comprehensive Plan Update. In response to McDonald, Franklin said it took one and one-half years for the previous Comprehensive Plan Update. Larry Schnittjer noted that Hunter's Run is the only subdivision on the west side of Iowa City that has single-family lots. Horowitz said developers should work on upgrading the existing housing stock within the developed parts of Iowa City. Ambrisco asked what kind of upfront investments the development company is willing to make in order to have the City grant services and accelerate the update of the Comprehensive Plan and a change in policy. Keith Germann stated the developer is willing to install sewer, water and street services and would discuss anything else. Schnittjer said Iowa City's policy is the developer has to provide the sanitary sewer and the City will pay for oversized water mains and overwidth streets. Councilmembers agreed to look at the change in policy before the scheduled update of the Comprehensive Plan. Meeting adjourned at 9:20 p.m. 94(