Loading...
HomeMy WebLinkAbout1987-06-16 Bd Comm. minutes04) MINUTES IOWA CITY AIRPORT COMMISSION MAY 14, 1987 MEMBERS PRESENT: Lewis, Blum, Ashby, Foster, Ockenfels STAFF PRESENT: Zehr, Brown, Wright GUESTS PRESENT: E. Moses, J. Wilson, L. Wilson, E. Jones, H. Jones Lewis called the meeting to order at 7:30 P.M. Attendance and guests were noted. Lewis introduced the Commission's newest member, John Ockenfels. The minutes of the 4-16-87 meeting were considered and adopted as presented. PRESENTATION OF BILLS: Zehr called the Commission's attention to an itemized list of bills for the month. They included a payment of $139,338 to Metro Pavers for work accom- plished to date on the runway extension project. Zehr noted the work is about 50% complete. The bills were approved for payment as presented. C014PLIANCE PROJECT REPORT: Zehr reported that as a result of nearly ideal weather conditions, the com- pliance project is ahead of schedule. Ery Moses said that earth work and concrete work will be finished soon. Lighting and painting will not take long and it is possible the runway could be in use two weeks from the date of this meeting. The acquisition of avigation easements will complete the final portion of the entire project. Inspection and approval of the work should qualify the airport for reinstatement of compliance status. IOWA CITY FLYING SERVICE RENTAL RATES: Blum reported a meeting with Iowa City Flying Services' attorney on April 20 resulted in no progress toward an agreement regarding rental rates. Foster moved to instigate the arbitration process, with a second by Blum and unani- mous approval of the motion. Both Blum and Ashby expressed regrets that they had been unable to reach a settlement without resorting to arbitration. On the advice of attorney Brown, a subcommittee consisting of Foster and Ockenfels was formed to find and recommend an individual to serve as the Commission's arbitrator. The Commission will meet at 5:00 p.m. on May 20, 1987, to select the arbitrator. PROPOSED T -HANGAR LOCATIONS: Zehr has a list of six persons who are sincerely interested in renting hangar space at the Iowa City Airport, and he suggested the Commission start consid- eration of a location on which to build additional T -hangars. After refer- rals to various maps of the airport layout, Blum moved to authorize Zehr to investigate the feasibility of building such an addition in the space between hangar building 3 and the shop building. The motion was seconded and ap- proved. g/4 .o• I Airport Commission May 14, 1987 Page 2 CHAIRMAN'S REPORT: The Chairman had no report. PUBLIC AND COMMISSION MEMBERS' INFORMATION AND INPUT: Mr. J. Wilson said he had attended the meeting to learn more about the opera- tion of the airport and its expenditures in relation to income. E. Jones stated he favors the arbitration process to facilitate a lease agreement between the Airport Commission and the Iowa City Flying Service. _ Blum demonstrated and then donated to Zehr for use at the airport a compact, fully -automated, air operated, non -electric weather reporting device. The meeting was adjourned at 8:25 p.m. Recorder: Priscilla Wright. g 1 MINUTES IOWA CITY AIRPORT COMMISSION MAY 21, 1987 MEMBERS PRESENT: Lewis, Ashby, Foster, Blum, Ockenfels STAFF ABSENT: Zehr, Brown Lewis called the meeting to order at 5:15 p.m. Attendance and guests were noted. Brown distributed and explained a memo regarding the legal aspects of going into executive session for the purposes of arbitrator selection. It was moved and seconded to go into execution session. All voted aye. After the executive session, it was moved and seconded that Mr. Tim Brandt be asked to serve as arbitrator for the Airport Commission. All voted aye. Meeting adjourned at 5:55 p.m. V4 3_go MINUTES IOWA CITY AIRPORT COMMISSION MONDAY, JUNE 1, 1987 MEMBERS PRESENT: Lewis, Ashby, Foster, Blum, Ockenfels STAFF PRESENT: Zehr, Brown Lewis called the meeting to order at 9:05 a.m. Attendance and guests were noted. It was moved by Blum and seconded by Foster to go into executive session on the advice of the Commission's legal counsel. All voted aye. After the executive session, Brown was directed to set up a meeting with the three arbitrators - Mr. Jones for the Iowa City Flying Service; Mr. Barker, Attorney for the Iowa City Flying Service; the Commission's Rent Committee, and staff - for the purpose of discussing the intended proce- dures to be followed for arbitration of the rental rates. The meeting adjourned at 10:00 a.m. I r MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES - REGULAR MEETING THURSDAY, MAY 28, 1987 - 4:00 PM ADMINISTRATIVE CONFERENCE ROOM i i MEMBERS PRESENT: Buchanan, Cavitt, Cox, Drum, Gelman, Sunny, Willis MEMBERS ABSENT: Lyman, Grimes STAFF PRESENT: Eggers, Jehle, Craig OTHERS PRESENT: New Library Board members Ted Pacha and Kent Swaim; FRIENDS liaison Ted Kron I i CALL TO ORDER President Drum called the meeting to order at 4:05 PM. MINUTES Minutes of the regular meeting of April 23 were approved as presented. Willis/Buchanan. DISBURSEMENTS The library disbursements for April, 1987, were approved. Buchanan/Cavitt. ROOF WARRANTY Eggers distributed the letter received from Larry Slay of Hansen Lind Meyer concerning the condition of the library roof membrane and terms of the ten year warranty. She also described the May 7 meeting she and Sunny held with the City legal staff on this matter. On the motion of Summy and seconded by Gelman, the Board voted to request that D.C. Taylor repair the roof membrane in the manner recommended in D.C. Taylor's proposal of February 23, 1987, but at no cost to the library under the terms of the ten year warranty. Motion adopted. REVISION TO LIBRARY ORDINANCE REGARDING ABSENTEEISM Eggers reported that the Board's recommendation to the City Council that Chap- ter 20-19 of the Iowa City Code (the Library Ordinance) be revised to tighten the rule on absenteeism ha3 been prepared by the legal staff and is on the .v Council's agenda for June 2. Sunny reported that he wished to make another change in the recommendation so that it Is clear that in some cases the same person could be reappointed. He moved that it be recommended that the term ,,new trustee" in the last sentence of the section on vacancies be changed to "appointed trustee". Seconded by Cox. Unanimous. Because the item is already on the agenda, Eggers will call David Brown in the City Attorney's office and request that this information be relayed to the City Council. 917 Board of Trustees May 28, 1987 Page 2 DIRECTOR'S REPORT I. A member of the University Heights City Council has asked for information about the cost of a contract for library services. 2. ICPL and many other public libraries will no longer receive free telephone directories from coomunities served by U.S. West. It will cost this li- brary about $3,000 a year to buy some of the affected directories. Librar- ies in Iowa are trying to get the Iowa Commerce Commission to review this new policy. Libraries have received directories free for many years. There was discussion on the amount of cooperation and coordination between the University of Iowa Libraries and Iowa City Public Library on the matter of telephone directory collections. 3. Publicity is going out early next week to recruit the four members of the general public needed for the Planning Committee. In addition to press releases and the May 31 KSUI radio program, personal letters are being sent to about 50 former board members, Board applicants, and members of FRIENDS. A list of recommended applicants will be ready for Board approval at the June Board meeting. 4. The library staff, the Foundation and the FRIENDS are working together to explore methods to assemble, print and distribute the monthly news- letter/calendar and Channel 20 guide. By pooling the funds and efforts now spent by all three groups it may be possible to produce an improved publi- cation that contains all current information and includes the ability to insert a coordinated FRIENDS newsletter 4 to 5 times per year. 5. David Brown of the City legal staff reports that in his opinion the Library Board does not have -the power to lease library space for a commercial purpose such as a fast-food franchise. PRESIDENT'S REPORT 1. Drum said he hoped that the next time a County representative is appointed to the Library Board it can be done with less confusion about the number of openings and where to apply. Since it will probably be six years before another appointment is made, however, most Board members were doubtful the problems.of this round would be remembered. 2. The Nominating Committee to select officers for FY88 have been appointed: a. Cavitt, Gelman and Cox. Cavitt will chair and report at the June meeting when officers are to be elected. 3. Drum made the following appointments. Foundation Board of Directors - Drum, Buchanan, Pacha plus one more to be selected; Planning Committee - Cox and Gelman. 4. Drum reported on the orientation session held for new library board members on May 27. Eggers and Drum discussed library issues with the group and gave them a tour of the building. They previously had been given the orientation notebook, the Trustees Library Guide, the 1986 Annual Report and other pertinent documents and reports. Board of Trustees May 28, 1987 Page 3 5. Drum asked the group if any of them felt it was time to begin taking an- other serious look at a library levy. Since the Citizens Committee on City Revenues had not recommended a local option tax referendum. Willis thought it was premature to say the Committee had decided against a local option tax. She felt that the Committee's most unanimous recommendation was that services should be maintained and that taxes will have to be raised to do this. There was a 10/5 split on what was the preferred method for raising this needed income she said. The full report has not yet been given to the Council. The board decided to wait at least another month before discuss- ing what should be their next step. FRIENDS The FRIENDS representative Ted Kron had to leave before the Board reached this point in the agenda so Eggers reported for him. The new FRIENDS Board had its first meeting on May 13. Their plans for the coming year include better budg- eting, fewer book sales, an upgrade of FRIENDS publications and sponsorship of a literary tour to England in the summer of 1988. FOUNDATION Willis reported that the new members of the Foundation Board in addition to trustee members are Bill Bywater and Russ Schmeiser. President for FY88 will be Randy Bezanson with Rebecca Reiter, Vice -President, and Wayne Beck, Treas- urer. Bezanson has already presented a three point plan to the Foundation: 1) Complete the match for the NEH grant by raising the final $100,000 early in the fiscal year. 2) Plan for the skills, resources and people required to identify and acquire the bequests needed to complete the million dollar endowment fund. 3) Restructure the Foundation and FRIENDS and the library staff support for these groups so that fundraising, FRIENDS membership, public information and some aspects of volunteer coordination can be brought together under one umbrella for more efficient and effective operation. EVALUATION OF THE DIRECTOR o The Committee has conducted its evaluation but will withhold its report until June so they can also make a salary recommendation. The City's guidelines for administrative pay raises for FY88 are still being developed. • BYLAWS REVISIONS The Board adopted the bylaws change proposed at its April 23 meeting. Buchanan/Cox. Unanimous. (M Board of Trustees May 28, 1987 Page 4 Article III, Section 1, Terms and qualifications now reads as follows; "The Board of Trustees shall consist of nine (9) members appointed for six (6) year terms by the Mayor of Iowa City and approved by the City Council. All members shall be residents of the City and shall be over the age of 18, except there may be one (1) non-resident member if the library is receiving funds for a County -wide library service on a contract basis." PERSONNEL POLICIES The Board reviewed sections 501 and 502 of its personnel policies and approved the following three revisions to Section 502. 1. Add a new paragraph (b) to Article .121, Training and Education, which shall read "b. State Certification Program 1) All MLS librarians and coordinators shall be certified. 2) Certification is optional but encouraged for other staff members. The library will provide release time as schedules permit for employees seeking certification to attend the core management courses required for first time certification of non -MLS employ- ees." Concern about the costs and benefits of this program was raised. In order to maintain administrative control over the number of employees working for certification at any one time the phrase "as schedules permit" was added to the original language. Cox/Buchanan. Gelman voted no. 2. Add a sentence to paragraph b of Article 123 which reads "Fair Labor Standards Act (FLSA) guidelines will be followed in developing rules for training and and travel compensation for those employees covered by FLSA." Cox/Buchanan. Unanimous. 3. Add the phrase "including theft of library materials" to paragraph a of Article ,72, Causes of Discipline. Buchanan/Gelman. Unanimous. Two questions were raised about Sections 501 and 502. Buchanan asked about Article 502.104, Confidentiality of Library Records. Does privacy of records apply to the names and addresses of cardholders? Eggers felt certain that it applied just to the connection of particular titles checked out wit of the person borrowing but will find documentation and h the name report back h the next meeting. Also, Buchanan asked how Article 502.101 which says that "No library employee shall remove library materials without proper checkout," differs from the theft of library materials mentioned in another article. Eggers responded that in the latter it is assumed the intent is to borrow, not to steal, and merely reminds employees that they must check-out materials under the same rules and with the same procedures as are used for the general public. S/7 .P' Board of Trustees May 28, 1987 Page 5 COALITION FOR PUBLIC LIBRARY RESEARCH The Board approved the participation of the library in the second research project of this group at a cost of $500 per year for he next two d oo the great ars. The money will come from the Gifts and Bequests fund. Eggers reported need for research on public library operations and the value of the last re- search project done in 1984-86 to ICPL. ADJOURNMENT Meeting was adjourned at 5:59 PM. V 3�g> Subject to BTC approval MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION TUESDAY, MAY 19, 1987 - 8:00 A.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Ehninger, Hall, Twaler, Justis MEMBERS ABSENT: None STAFF PRESENT: Shaffer OTHERS PRESENT: Blough, LeValley, Scott of Heritage; Dan Daly of Access Iowa City (AIC); McGuire of the Iowa City Public Li- brary; Jean Dunham of the Iowa City School District; Mike Connett of Channel 27; Bill Terry, Mark McCusker RECOMMENDATIONS TO CITY COUNCIL: None. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: Dan Daly announced the next AIC meeting will take place at 6:00 p.m. on June 28, 610 Sunset Street. All interested in access cable TV are invited to attend. Ehninger pointed out the letter to the BTC from Mayor Ambrisco stating any lawsuit money the City receives will go to the City cable TV budget. Shaffer provided the BTC with a three-page synopsis of a 30 -page report on the current status of cities and cable TV with respect to legis- lative and court action. The Archive Subcommittee, established to review, evaluate and preserve the best of local programs made in Iowa City, has started to save some of these local shows. The first mandatory community producer meeting to be held by Heritage Cablevision was discussed at length. It was decided that this meeting would be held June 8, 7:00 p.m., Iowa City Public Library Room A, and considered a pilot program. The existence of future meetings will be based on community producer input and evaluation as well as a City legal opinion. Blough said there will be a meeting of Heritage stockholders on June 22 in Des Moines concerning the upcoming TCI buy-out. MEETING CALLED TO ORDER: Meeting called to order at 8:02 a.m. ANNOUNCEMENTS: .o• None. APPROVE BTC MINUTES: Moved by Justis, seconded by Twaler, to approve minutes. One change accepted on page three, tenth sentence to read "Recommended by-laws amended will now go to the Rules Committee of the City Council." Minutes of April 21, 1987, unanimously approved with this correction included. MINUTES BROADBAND TELECOMMUNCATIONS COMMISSION TUESDAY, MAY 19, 1987 - 8:00 A.M. PAGE 2 PUBLIC DISCUSSION: Dan Daly said AIC will be having a meeting Sunday, June 28, 6:00 p.m., 610 Sunset in University Heights. Everyone who is interested in access cable TV is invited to attend. Daly also congratulated Heritage on the Commu- nity Access Newsletter they have recently produced and mailed to community producers. j McGuire announced he is now AV Coordinator for the Iowa City Public Li- brary. He also said the Library will soon be acquiring some new video equipment to replace old and non -working equipment. This equipment is checked out by citizens for video and community producer work. COMMISSIONER DISCUSSION: Ehninger pointed out the letter from Mayor Ambrisco in response to her letter concerning what would happen to any funds won in the current City I lawsuit with Heritage. Ambrisco responded that any money received from the lawsuit would go to the City's cable TV budget. Ehninger inquired about the report provided by Shaffer. Shaffer condensed j 30 pages of a recent report from a law firm specializing in cable televi- sion for the BTC. Shaffer's three-page synopsis covers all recent devel- opments in legislative and court action regarding all City cable TV rights and responsibilities. The BTC discussed a complaint letter from Doyle Detroit concerning the prohibition of a community producer's use of the Community Programming Center (CPC). The BTC decided the most appropriate entities to decide whether a community producer should use the CPC (especially in this in- stance) would be the Iowa City Public. Library (ICPL) and Heritage. An additional question raised by the BTC was under what circumstances, and how, someone could be prohibited from using the CPC. Shaffer said he would follow-up on this question with the City legal staff. Ehninger expressed appreciation for the new government channel 29 program guide, which she said, is very comprehensive and readable. Ehninger pointed out the letter from Sandra Murphy thanking Heritage for their community service contributions to the Iowa City Free Lunch Program. .P' TECHNICAL/SERVICE SUBCOMMITTEE UPDATE: Twaler and Hall reported they had not yet been able to go out to Heritage and study their computerized complaint, logging and service system. Blough said the Commissioners could arrange an evening appointment, if necessary, to come out to Heritage. Twaler said they would go out and check over this system in the next month. Shaffer requested that Twaler notify him when this meeting would take place. MINUTES BROADBAND TELECOMMUNCATIONS COMMISSION TUESDAY, MAY 19, 1987 - 8:00 A.M. PAGE 3 ARCHIVE SUBCOMMITTEE UPDATE: Justis and Shaffer have met with this subcommittee. Shaffer said the subcommittee decided that tapes now being viewed that were not recommended for saving (by the viewing group of the subcommittee) would immediately be recycled. This will enable LeValley to free -up many videotapes for imme- diate and future production purposes. The subcommittee has been looking for another or additional place to archive the programs decided to be saved. The library has decided their collection will consist of a circu- lating collection, rather than an archive collection. LeValley said the Iowa Historical Society has tentatively expressed an interest in archiving the community producer programs that have been rated highly by the Archive Subcommittee. CPC COMMENTS: COMMUNITY PRODUCER MEETING AND SECOND EDITING SYSTEM: LeValley announced the first mandatory producer meeting is to take place on June 8, 7:00 p.m., in Room A of the ICPL. Heritage is going to pro- vide, as agreed with the BTC, an evaluation form for all participants. It was agreed between the BTC and Heritage that this meeting would be seen as a pilot program and participant input and feedback through the evaluation forms is important in considering whether these meetings should be con- tinued. Shaffer asked if those who would not attend this meeting could set up separate meetings with LeValley. LeValley responded positively. Shaffer inquired about the publicity steps Heritage has taken regarding this meeting. LeValley said the Community Producer Newsletter contains infor- mation about this meeting and is being sent to approximately 200 Iowa Citians. This newsletter was mailed May 18th. The second editing system to be placed in the CPC as per BTC discussions in January, 1987, is still not repaired. LeValley said he cannot get a maintenance contract from Video Midwest and he is having trouble getting this editing system serviced. This editing system was needed because of a backlog on the one editing system now in the CPC. Blough said if neces- sary that Heritage would purchase a new second editing system for the CPC. In addition, Blough said Heritage is looking at purchasing some new field cameras which he will announce verification of at the BTC's June meeting. Dan Daley brought up some comments from A1C, a local access cable TV support and monitoring group. He said that overall the group is suppor- tive of the cable company's efforts to provide a supportive environment for community producers. He said there were some reservations expressed regarding: 1. The mandatory nature of the meetings. 2. Was there adequate notice given to community producers for this meet- ing (if announcements were sent May 18th and the meeting is June 8th); i MINUTES BROADBAND TELECOMMUNCATIONS COMMISSION TUESDAY, MAY 19, 1981 - 8:00 A.M. PAGE 4 3. That the community producer meeting be in an unbiased form; and 4. That community producers are to be given a chance to evaluate the meeting in written form. LeValley said the community producer meeting will be advertised on the character generator on channel 26; an advertisement will be rduce ed and will appear on the satellite channels for the community producer his staff has been asked to inform citizens coming into the CPC and the newsletter with the meeting announcementwill bil i sent l o bouAt1100ommrsons and organizations on the community producer ty producers will be given a chance to evaluate the meeting. LeValley said if the meeting is not mandatory, he believed that many if not most people may not show up. Justis and Bill Terry both expressed concerns about the mandatory nature of these meetings and the penalty of not allowing persons who missed the meeting to use the CPC facilities. They stated they had some concern that additional restrictions such as these could impair many people's use of the CPC. It was decided tooduceahead with this meeting and evaluate the results and the community p andiLeValleyrassuredithe BTCrfrom a f, that this wouldlbthcase.perspective and both Slough HERITAGREPORT: Blough said there will be a meeting on June 22 in Des Moines of the Heri- tage stockholders concerning the TCI (Telecommunications Incorporated) buy-out. Currently Heritage is extending cable on the west side of Iowa City. Ehninger queried Blough about the TCI leveraged buy out. Blough said Heritage had approached TCI about the buy-out, in part to avoid a hostile take-over. The FTC, SEC, and FCC still have to approve the TCI buy-out. Blough expects these agencies will rule on this matter some time in the next month. Shaffer pointed out an article he sent the BTC concerning TCI's new offer to give free computer services to schools in the areas their company r but ould i ber rglad toltry said find hout�more details dn't know ybyithe next Comnissionabout this emeeting. BTS REPORT: Shaffer queried LeValley about whether the community producer meeting .o• would include discussion on payment to community producers for work done for Iowa City organizations. imatter etopic of discussion at the meeting.Shafferhaffereported last month, all three of which are resolved. Shaffer said the bids for the new Council Chambers sound system are being evaluated and a decision will be made in the next month concerning which vendor to award a contract to. Shffer said he von to channels 29 and 26 in the alast month. Heesaidrhee has ireceived OseveRE ralt d compliments on the O /� MINUTES BROADBAND TELECOMMUNCATIONS COMMISSION TUESDAY, MAY 19, 1987 - 8:00 A.M. PAGE 5 improved quality of City Council shoots and channel 29 in general. Shaffer attributed these compliments to Mr. Don Bailey's efforts and Heritage's new equipment. (Mr. Don Bailey was recently hired as the City's new Pro- duction Coordinator.) Winger reminded the BTC that Shaffer's three-fifths time position will be due for re-evaluation in September and that the BTC can make recommen- dations concerning this matter if they wish. NEW BUSINESS: i Ehninger said when the new BTC positions are filled, members should seri- ously consider taking a tour of the CPC. Justis queried what problem was involved with the re-cablecasting of the Board of Education meetings on channel 27. There have been several com- plaints that he has received about this show not appearing as scheduled. Mr. Connet, from Kirkwood, which is the agency responsible for playing back this program, stated there have been problems cablecasting this program in the past. These problems have been of a staff or logistics nature. Connet assured the BTC this problem has been taken care of and should not happen again. The BTC members and Heritage bid a fond farewell to Ehninger. She will be moving to Florida in the next week. The next BTC meeting will take place June 16, 8:00 a.m. in the Civic iCenter Council Chambers. ADJOURNMENT: Adjournment unanimously approved at 9:15 a.m. Respectfully submitted, 4lill"Shaffe iBroadband Telecommunications Specialist �V q) MINUTES RESOURCES CONSERVATION COMMISSION MAY 11, 1987 MEMBERS PRESENT: Moreland, Duffy, Vogel, Howell, Pelsang STAFF PRESENT: Schoenfelder j MEMBERS ABSENT: Goodwin, Singer CALL TO ORDER: The meeting was called to order at 7:35 by Moreland, Chair. APPROVAL OF MINUTES: Duffy moved to accept the minutes of 4/13/87, seconded by Howell; passed unanimously. PUBLIC AND MEMBER DISCUSSION: No general public in attendance, I COMMITTEE REPORTS: i A. Energy Conservation Day/Week - (Pelsang) I 1. Pelsang suggested that because of pending administrative changes in both the schools and Chambers of Commerce, RCC members postpone I personal contacts until September after new administrators are in- stalled. 2. Pelsang outlined poster activities and submitted two draft copies of letters to businesses and schools regarding "Energy Conservation Week." 3. Pelsang suggested that winners of the poster contest be displayed centrally in one of the mallswhile other entrant posters be dis- played in the outlying businesses. 4. Duffy suggested that a $2.00 fee be paid by participating businesses to help offset Energy Conservation Week costs. 5. A map of Iowa City showing elementary schools will be brought to the next RCC meeting so that members may select areas in which to contact ° businesses for help with Energy Conservation Week. B. Media - (Duffy) Duffy distributed a list of energy conservation tips so that each member could comment at the next meeting as to which are appropriate for the following month's newspaper, S/9 Resources Conservation Commission May 11, 1987 Page 2 OTHER BUSINESS: 1. Schoenfelder commented that no private venture has applied for a license to develop the Coralville Mill Dam for power generation, and that in all likelihood none will do so in the near future. 2. Duffy distributed a copy of a marketing survey addressing utility cus- tomer attitudes towards their utilities and energy conservation. 3. Moreland suggested that a committee be formed to evaluate the "Waste - to -Energy" study and make recommendations to the City Council. He will contact Chuck Schmadeke, Public Works Director, and invite him to the next RCC meeting to discuss the study. 4. Pelsang will be unable to attend RCC meetings until September 1987. ADJOURNMENT: Vogel moved to adjourn, seconded by Duffy; meeting adjourned at 8:45 p.m. k P. i • 9 .o• W MINUTES Ngfl DESIGN REVIEW COMMITTEE THURSDAY, MAY 21, 1987- 4:00 P.M. IOWA CITY PUBLIC LIBRARY - ROOM B MEMBERS PRESENT: Eckholt, Haupert, Nagle, Novick, Seiberling, Waters, Welt MEMBERS ABSENT: Alexander, Amert, Sinek STAFF PRESENT: Cain, Rockwell, Einspanjer GUESTS PRESENT: Dan Black, Iowa State Bank and Trust Company; John Gross, Downtown Association; Bill Nowysz, Architect CALL TO ORDER The meeting was called to order at 4:05 by Chairperson Welt. INTRODUCTIONS Welt introduced Dan Black from Iowa State Bank and Trust and John Gross from the Downtown Association. APPROVAL OF MINUTES OF APRIL 23 1987 Nagle moved and Haupert seconded the motion to approve the minutes of April 23, 1987. The motion carried unanimously. REVIEW ITEMS FOR MINI -PARK DESIGN Cain explained that the Memorandum of Agreement between the City and the owners of the Dain -Bosworth Building relating to renovation of the Mini -park states that the DRC must approve the color of paint to be used on the north wall of the Dain -Bosworth Building. Black stated that Iowa State Bank is trustee for the building and has selected possible colors in consultation with Bill Nowysz, architect for the Mini -park renovation. Black passed around color chips of anti-grafitti paint and stated @121 (a sort of tan) was Iowa State Bank's choice. Haupert asked Black to explain "anti-grafitti paint." Black said the paint comes in two parts that are mixed before application, He said spray paint will not stick to it very well and can be wiped off fairly easily. Haupert moved and Seiberling seconded the approval of the color recommended by Iowa State Bank and Nowysz. The motion passed unanimously. Bill Nowysz stated that another attempt had been made to design an acceptable lattice work to sit in front of the north pain -Bosworth wall and support growth of vines. He passed around the new plans. Nowysz explained that this new lattice would be less climbable, would be placed 18 inches from the wall, and would consist of a series of free-standing columns supporting an over- head trellis running the full length of the wall. Nowysz illustrated the lattice design on a blackboard for the ORC. Design Review Committee May 21, 1987 Page 2 Black stated that Iowa State Bank is concerned about the climbability of the lattice work and about being able to maintain the wall. He stated that they do not want any vines growing on the wall and also that they have to be able to get in back of the lattice to paint the wall. Nowysz stated that he be- lieves this design alleviates these concerns since the new plan decreases the climbability of the lattice and also allows roan between it and the wall for maintenance. Seiberling asked what the distance would be from the top of the trellis to the top of the building. Nowysz stated that he did not know. Eckholt stated that it is important to do something to soften the visual impact of the wall. He recommended that that DRC approve this plan. Waters stated that the vines could be cut back so that they do not grow onto the wall. Welt asked what the top of the trellis would be made of. Nowysz stated that it would be constructed of wood and would serve to stabilize the structure. Rockwell stated that this type of trellis is consistent with what is already located in the Plaza area. Eckholt moved that this trellis design be enthusiastically endorsed; Haupert seconded the motion. The motion passed unanimously. REPORT FROM CITY PLAZA "JOINT TASK FORCE" Haupert stated that the task force was proceeding but that he was surprised by the lack of cooperation by the business owners adjacent to the Plaza. He stated that they were generally unenthusiastic about patrolling the area in front of their stores for trash. He complimented John Gross for achieving the cooperation of the fast food restaurants in picking up trash from the Plaza. Haupert stated that he believes there will need to be a shed to house tools and materials for maintaining the flower beds. He stated that he is going to suggest to the City that people who are maintaining the flower beds be pro- vided access to this shed at all times. Haupert said that he sees no problem in finding enough people to take care of the beds but that he would like for DRC members to talk among their friends about the possibility of adopting a bed. These people would only be responsible for working in the flower beds a maximum of once a week. He stated that he believes the city will be willing to provide them with the money for plantings and with mulch. He also said that he has someone in mind for providing advice on landscaping. Seiberling asked if he had talked to Atkins about this plan. She also stated o that she has confidence in the landscaping ability of Jim Maynard. Haupert said that he believes the person he has in mind is the proper person for landscape advice and this person would volunteer the time required. He said that he would talk to Atkins about this. Seiberling asked Haupert who would take care of watering the beds. He stated that each group would be responsible for watering their own bed. Waters asked if people who are interested in adopting a bed could call Haupert. He agreed. Seiberling stated that it is hard to get a commitment from people and that they generally need some guidance. Cain stated that she is in the .Y' Design Review Committee May 21, 1987 Page 3 process of putting together a short agenda for City staff to consider con- cerning the City Plaza and that it is important to have a general plan for upkeep of the plantings in this area. Seiberling stated that past plantings have been subject to the approval of the DRC and that this approval should be necessary for future plantings, Haupert said that he agreed that the DRC should review the future plantings, Cain stated that the City also has to review what is planned. Haupert stated that he does not believe that the City needs to become involved. Cain argued that the City does have responsibility for over -seeing Plaza conditions, Haupert asked Cain to find out exactly whose authority he has to get to implement his plan. Eckholt asked if this plan only encompassed the City Plaza area. Haupert stated that it did. Haupert stated that he sent a letter to the Director of the Parks and Recreation Department asking his suggestions on the strategy and plan and requesting a response within 6 weeks. Novick asked Haupert where he thinks the shed could be constructed. He said that he has not decided that yet. Waters asked who owns the parking lot next to the Holiday Inn. Cain stated that it belongs to the City and will proba- bly be sold for future development. Therefore, building a shed on this lot could only be temporary. Haupert suggested that a kiosk might be expanded. Gross stated that observers watched the City (or contractors) plant trees in power -dry earth on Clinton Street and to date the trees had not been watered. He also stated that the trees along the Dubuque Street parking ramp are watered by parking ramp personnel at the request of the City and to date the City had not requested them to water the trees. He asked if Cain would look into these concerns and if DTA could be apprised of the outcome. Seiberling stated that she believes that there should be a joint partnership between the City and the downtown businessmen to maintain the Plaza area; Haupert stated that he believes that he can get enough businesses and volun- teers to help. REPORT FROM DESIGN REVIEW STANDARDS SUBCOMMITTEE Welt stated that the subcommittee met on May 12 and talked mostly about the preamble to the design guidelines. He said that Cain provided the subcommit- tee with plenty of reading material that will assist the subcommittee in composing the DRC's standards. He said that the next move is to set another subcommittee meeting. This meeting was set for Wednesday, June 17, at 12:15 in the Planning Department Conference room. COMMITTEE INFORMATION Cain stated that the next DRC meeting is June 18 at 4:00 in the Public Li- brary. She said if there are no special topics to be discussed at this meet- ing, it may be cancelled. .V' Design Review Committee May 21, 1987 Page 4 Cain passed around pictures of Omaha's downtown area showing the types of kiosks they have and their regulation of newspaper vending machines. She also stated that the City's grant application to the State's Office of His- torical Preservation was denied but can be revised and re -submitted in Octo- ber if there is interest. The meeting was adjourned at 5:10. Minutes submitted by Tracy Einspanjer.