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City of Iowa City
MEMORANDUM
DATE: January 10, 1986
TO: City Council
FROM: City Manager
RE: Material in Friday's Packet
News releases:
a. Fire Chief Appointment
b. Parks and Recreation Director Appointment
Memorandum from the City Manager regarding pending UMTA Section 9 Capital
Grant Application.
Memorandum from the City Engineer.regarding railroad crossing improvements_
Memoranda from the City Attorney:
a. County Attorney request for assistance in prosecution of certain
cases.
b. Informal discussion of resolution directing all City boards and
commissions to observe the requirements and constraints of the Ope
Meetings Law.
Memoranaum from the CDBG Coordinator regarding Housing Information Pamphlet
Memorandum from the City Clerk regarding beer/liquor license/Sunday sales -
conditional approval.
Memo from Iowa State University regarding orientation program for newly
elected mayors and council members.
Copy of Proposed Operating Budget for the Fiscal Year 1987.
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CITY OF IOWA CITY
CHIC CENTER 410 E. WASHNGTON ST. IOWA CITY. IOWA 52240 (319) 356-5000
January 8, 1986
PRESS RELEASE
Contact Person:
Neal Berlin, 356-5010
Re: Fire Chief Appointment
City Manager Neal Berlin announced the appointment of Mr. Larry D. Donner to
the position of Fire Chief for the City of Iowa City, effective February 17,
1986. This appointment appears on the Council agenda of January 14 for confir-
mation by the City Council. Donner has served as Fire Marshal for the Poudre
Fire Authority in Fort Collins, Colorado, since 1981. Prior to that he served
in the positions of Battalion Chief and Training Chief following his appoint-
ment as a Firefighter in -1971.
The Poudre Fire Authority was formed through the merger of the City of Fort
Collins, Colorado, Fire Department and the Poudre Valley Fire Protection Dis-
trict in 1981. The Authority utilizes 106 paid personnel and 20 volunteers and
operates nine fire stations in serving a population of 108,000 in northern
Colorado.
Mr. Donner possesses a B.A. degree in Political Science and is completing a
M.A. degree in Public Administration from Colorado State University in Fort
Collins. He also hold an Associate degree in Fire Science and Technology from
the Community College of Denver, Colorado.
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Donner's starting salary will be $46,000. He will fill a vacancy created by
the retirement of Fire Chief Robert Keating which will be effective January 31,
1986.
Seventy-one applications were received for the position. A six -member advisory
selection committee assisted the City Manager with the process.
The members were:
Ernie Zuber, Councilmember
Bruce Walker, Chairperson, Civil Service Commission
Larry Kinney, Fire Marshal
Jim Humston, Firefighter
Anne Carroll, Director of Human Relations
Sanford Hicks, Fire Chief, City of Evanston, Illinois
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CITY. OF IOWA CITY
CNIC CENTER 410 E. WASHNGTON ST. IOWA CITY, IOWA 52240 (319) 356-5000
January 7, 1986
PRESS RELEASE
Contact Person:
Neal Berlin, 356-5010
RE: Parks and Recreation Director Appointment
City Manager Neal Berlin announced the appointment of Mr. Terry G.
Trueblood to the position of Iowa City Parks and Recreation Director
effective February 18, 1986. Trueblood has served as Director of Parks
and Recreation for the City of Dubuque since 1982. Prior to that he
served as Dubuque's Director of Recreation and Assistant Director of
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Recreation.
Mr. Trueblood possesses a Master of Arts degree and a Bachelor of Science
degree both in Recreation Administration from the University of Northern
Colorado in Greeley.
Trueblood serves on the Board of Directors of the American Park and Rec-
reation Society, as well as filling many other national offices. He
served as President of the Iowa Parks and Recreation Association from
1977 to 1979.
Mr. Trueblood's starting salary will be $43,500. He will fill a vacancy
created by the resignation of Dennis Showalter in October 1984.
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one hundred thirty-three applications were received for the position. A
six -member advisory committee assisted the City Manager with the selection
process. The members were:
Nancy Seiberling, Member, Project GREEN Steering Committee
Anne Carroll, Director, Department of Human Relations
Bill Steinbrech, Member, Parks and Recreation Commission
Mark Jennings, Member, Parks and Recreation Commission
Michael Teague, Associate Professor, Recreation Education, U of I
Wayne Boyer, Director, Parks and Recreation, Davenport
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one hundred thirty-three applications were received for the position. A
six -member advisory committee assisted the City Manager with the selection
process. The members were:
Nancy Seiberling, Member, Project GREEN Steering Committee
Anne Carroll, Director, Department of Human Relations
Bill Steinbrech, Member, Parks and Recreation Commission
Mark Jennings, Member, Parks and Recreation Commission
Michael Teague, Associate Professor, Recreation Education, U of I
Wayne Boyer, Director, Parks and Recreation, Davenport
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City of Iowa City
MEMORANDUM
Date: January 9, 1986
To: City Council
From: City Manager N4
Re: Pending UMTA Section 9 Capital Grant Application
Last July the Council passed a resolution authorizing the City Manager to
act as the City's representative in filing UMTA Section 9 grant applica-
tions. Section 9 is the current federal program which funds transit oper-
ating and capital improvements. This one -time -only authorizing resolution
was a departure from previous UMTA regulations which required a separate
authorizing resolution with each grant application.
At the time this resolution was passed you asked to be kept abreast of all
pending Section 9 grant applications. I wish to inform you that JCCOG is
currentlypreparing a Section 9 application for the 'purchase of three
buses by Iowa City Transit. These are the three Scania demo buses you
approved procuring at the December 3, 1985 City Council meeting.
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City of Iowa City
MEMORANDUM
GATE: January 6, 1986
City Council and City Manager
Frank Fanner, City Engineer �� �It—,
Railroad Crossing Improvements
Railroad crossing improvements for crossings located on Clinton Street,
Dubuque Street and First Avenue, along the former Chicago, Rock
Island F, Pacific Railroad have been included in the Capital
Improvement Program (CIP) for FY87. The Iowa Interstate Railroad
Company now operates and maintains the trackage under a lease agreement
with the Heartland Rail Corporation, the owner of the right-of-way.
The Iowa Interstate Railroad is willing to enter into a State of Iowa
Grade Crossing Surface Repair Fund Agreement (State funds 608, City
funds 20%, and Railroad funds 20%) for construction of asphalt surfaces
only. See attached letter from Iowa Interstate Railroad. After
discussion with the Railroad Division of the Iowa Department of
Transportation, State funds appear to be available for either asphalt
or rubber. If rubberized crossings are utilized, the additional cost
to the Railroad would have.to be refunded to the Railroad by the City
via a separate agreement. The following table shows the total cost
and each party's share utilizing asphalt or rubber crossings with the
City paying the Railroad's additional cost of rubber vs. asphalt.
Asphalt crossings have an useful life of five to ten years and usually
require annual maintenance. A rubberized crossing has a long life, in
excess of 20 years, and is a low maintenance, smooth -riding crossing.
This is an important consideration since the City, in the future, may
once again be responsible for railroad crossing maintenance as was the
case following the bankruptcy of the Chicago, Rock Island and Pacific
Railroad.
Dubuque
Clinton
lFirst
Street
Street
I Avenue
TOTAL
City
10,80,0,--'8,800
10,200
29,800
Share
21,200
16,000
5,000
2,200
Railroad
10,800
8,800
10,200
29,800
phal
Share
Rubber
State
32,400
26,400
30,600
89,400
Share
48,000
7,200
2,800
38,000
Total
S4, 000
44,000
51,000
149,000
Cost
80,000
2,000
81000
30,000
Asphalt crossings have an useful life of five to ten years and usually
require annual maintenance. A rubberized crossing has a long life, in
excess of 20 years, and is a low maintenance, smooth -riding crossing.
This is an important consideration since the City, in the future, may
once again be responsible for railroad crossing maintenance as was the
case following the bankruptcy of the Chicago, Rock Island and Pacific
Railroad.
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The Public Works/Engineering Division recommends utilizing rubber
crossings as proposed in the W87 CIP and enter into a separate
agreement with the Railroad for the additional funding. Unless
City Council raises an objection, the Legal Department will prepare
an agreement for the additional finding and present it to Council
for approval along with the State of Iowa Grade Crossing Surface
Repair Fund agreement.
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IOWA INTERSTATE RAILROAD
111-115 WRIGHT STREET
IOWA CITY. IOWA 52240
(319) 338.1222
Mr. Frank Fntmer
City Engineer
City of Iowa City
Iowa City, Iowa 52240
Dear Mr. Falmer:
October 30, 1985
The Iowa Interstate Railroad would be pleased to participate
in a joint rehabilitation program for railroad crossings in
Iowa City. The participation of the railroad would be in the
form of conventional 60/20/20 funding and would be limited to
blacktop road surfaces.
Any additional cost between blacktop road surfaces and rubber
surfaces could not be borne by the railroad. For your information
general costs for blacktop surfaces are approximately $230/ft.
and rubber surfaces are approximately $480/ft..
I hope we can get on stream to rehabilitate crossings in Iowa
City in the coming work season.
Sincerely,
Try. D, AP141-
M. D. 8oldt
Asst. Chief Engineer
cc: P.M. Victor
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City of Iowa City
MEMORANDUM
Date: January 8, 1986
To: Mayor and City Council
From: Terrence L. Timmins, City Attorney .
Re: County Attorney Request for Assistance in Prosecution of Certain Cases
Introduction:
County Attorney Patrick White has requested the Iowa City Legal Department -to
provide assistance in the prosecution of criminal charges brought under State Code
provisions against certain county employees. In this memo, I will background this
request for the City Council in the preparation for further discussion of the
issue during the informal session on January 13.
Discussion:
Some years ago, a City police officer was involved in an incident in which a
citizen's pet dog was destroyed (shot) while at large. The owner of that animal
ended up bringing charges against the City police officer under various City
ordinances. At that time, it was determined that the Legal Department would have
a conflict of interest in both prosecuting the charges against the officer in-
volved, and in later defending any civil action which may be brought against the
City and the officer on account of that incident. Consequently, the City requested
the County Attorney to prosecute its police officer pursuant to the charges
brought by the owner of the animal.
The County Attorney is presently faced with a situation in which criminal charges
have been brought against certain county employees by a citizen who may .also
eventually bring a civil lawsuit against those employees and the county itself.
The County Attorney would likewise have a conflict of interest in both prosecuting
those charges and in later defending a civil action involving those county employ-
ees. On that basis, he has requested assistance from this office similar to that
which his office afforded the City in the prior incident. Essentially, the county
attorney is requesting that. the City Legal Department prosecute the criminal
charges which have been brought against the county employees, so that he may later
defend any civil action which may be brought against those employees.
1 have indicated to County Attorney White that I have no objection to providing
such assistance to his office, but that I would have to review it with the City
Council prior to authorizing our city prosecutor to undertake the prosecution of
those cases. Consequently, I've had this matter scheduled for Council discussion
during the informal Council meeting of January 13, 1986. I will at that time be
able to provide more particulars with regard to the nature of the charges involved
and a amount of timetha could be involved in providing this assistance.
errente mn ns, y orney
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City of Iowa City
MEMORANDUM
Date: January 9, 1986
To: Mayor and City Council
From: Terrence L. Timmins, City Attorney
Re: Informal Discussion of Resolution Directing All City Boards and Com-
missions to Observe the Requirements and Constraints of the Open
Meetings Law
Onthe City Council agenda for Tuesday, January 14, there will appear a
resolution directing all City boards and commissions to observe the require-
ments and constraints of the Iowa Open Meetings Law, Chapter 21 of the Iowa
Code. The City Council requested the preparation of this resolution after
learning of the issuance of my opinion which indicated that certain City
boards and commissions were advisory in nature only, and were not thus sub-
ject to the Open Meetings Law in the conduct of their meetings. AA copy of
that opinion is enclosed for your perusal.
The resolution which I have prepared is directed to all City boards and
commissions, and it requires them all to observe the requirements and con-
straints of the Open Meetings Law, even those boards and commissions which
are advisory in nature only. However, a resolution such as this is directory
in nature only, and does not have the force of law. It is .this aspect of the
matter that I would like to discuss with the City Council during the informal
sessi^n on January 13 and prior to consideration of the resolution on January
14.
Terrence L. Timmins, City Attorney
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City of Iowa City
MEMORANDUM
Date: January 6, 1986
To: City Council
From:AJim Hencin, CDBG Coordinator
Re: Housing Information Pamphlet
The Department of Planning and Program Development recently revised its
Housing Information Pamphlet which was first printed in 1979 and updated in
1982. A copy of the pamphlet is enclosed in the City Council packet.
The purpose of the Housing Information Pamphlet is to serve as an index of
housing services and programs in the Iowa City area. It is primarily an aid
for low and moderate income persons who may be eligible for housing assis-
tance and social services programs. However, anyone may use the pamphlet as
a guide to available housing programs and services. The pamphlet is an
element of the City's Housing Assistance Plan and was prepared using Commu-
nity Development Block Grant (CDBG) and Assisted Housing Program funds.
Copies of the pamphlet will be available at no charge at many locations,
including the Iowa City Public Library, Senior Citizens' Center, Assisted
Housing Division, Johnson County Department of Social Services, University of
Iowa Hospitals' Department of -Social Services, and the Veterans' Administra-
tion and Mercy Hospitals.
Anyone wishing to receive a copy of the Housing Information Pamphlet may call
Mary Nugent at 356-5248.
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City of Iowa City
MEMORANDUM
OAT11 January 7, 1986
TO: Iowa City - City Council
FROM: Marian K. Karr, City Clerk O/
RE' Beer/Liquor License/Sunday Sales - Conditional Approval
FOR YOUR INFORMATION -- Conditional approval was given at the
9/10/85 Council meeting to the Dubuque Street Deli, Inc. dba
Fries, 5 S. Dubuque Street for Sunday Sales. They have submitted,
after the 90 -day period, the required information which allows them
to retain t1 '
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icoopentin Extension $entice
IOWU State UMIVe►5itlo of Scima and Tech dqV ' Cedar Rapids Mea Ocoee
4e
E Box 1427
e 346 2nd Avenue SW
Cedar Rapids. lowa 52404
Tekplwne. 319-398.2040
January 7, 1985
TO: Mayors, City Council Members and City Clerks
RE: Orientation program for newly elected mayors
and council members
Tuesday, January 21, will be an orientation program for newly
elected mayors and city council members. Present elected
officials are invited as a refresher program. Dr. Paul Coates,
Local Government Specialist from Iowa State University, Ames, will
present the program.
The orientation will begin at 4:00 P.M. (registration 3:30-4:00)
and and at 9:00 p.m. at 346 2nd Avenue SW, Cedar Rapids. This is
the ISU Area Extension Office in the Educational Service Center of
the Cedar Rapids Public Schools (not Grant Wood AEA).
Registration fee is $5.00, which includes a box dinner. Make
checks payable to University Area Extension. Please call us at
398-2040 with your reservations by Monday morning, January 20.
The program will be as follows with ample question and answer
time:
Responsibilities of City Councils
- setting policy directions
- personnel decisions
- budgets as a policy tool
-more-
and pees ON al
r Ina lona coopero" Exlanelon SWAM'S popr and
poYde an carWera wei potho hdwal aM wpb lawn
and an rnwdrp race, color,
nato%@ orlDh rMpion, sex. ape, enc hardtlp• lona Sgow Untuarsay and U. S. Deportment of Aarkullum ruopErahRg
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Understanding the budget
- how to read the form
- major expenditures
- sources of funds
- property taxes
Legal requirements
- open meetings law
- legal liability
Making good decisions
- using "good" parliamentary procedures
- getting citizens involved
I hope to see you January 21. Please call us at 398-2040 with
your reservation.
erely yours,
David ]i Hammond
Ext. Resource Development
specialist
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PROPOSED BUDGET
FISCAL -YEAR 1987
JULY 1, 1986 THRU JUNE 30, 1987
CITY OF IOWA CITY,
John McDonald
Darrel Courtney
George Strait
CITY MANAGER
Neal G, Berlin
CITY COUNCIL
William J. AaWrlsco, Mayor
IOWA
z
Larry Baker ;a
Kate Dickson
=r
Ernie Zuber
FINANCE DIRECTOR
Rosemary Vitosn
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PROPOSED BUDGET
FISCAL -YEAR 1987
JULY 1, 1986 THRU JUNE 30, 1987
CITY OF IOWA CITY,
John McDonald
Darrel Courtney
George Strait
CITY MANAGER
Neal G, Berlin
CITY COUNCIL
William J. AaWrlsco, Mayor
IOWA
z
Larry Baker ;a
Kate Dickson
=r
Ernie Zuber
FINANCE DIRECTOR
Rosemary Vitosn
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GOVERNMENT FINANCE OFFICERS ASSOCIATION
i City of Iowa City, Iowa
ti Fa the Fiscal Year Beginning July 1, 1911
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DISTINGUISHED BUDGET PRESENTATION AWARD
The Government Finance Officers
Ais6ciation,oi' the UhItid 'States and Canada
(GFOA) presented. in Award for
Distinguished Budget Presentation to'the'City of; Iowa City, Iowa,, for -its annual
budget for tWfiscal year
beginning July 1, 1985. In order to receive this award, a governmental unit
must publish a budget document
that meets program criteria as
a policy document, as an operations guide,
as.a financial plan and as a
communications medium.-; The'City
of Iowa City was one of the -first nineteen.6rganizations
to have received
the award on a national,basis
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The ,-award is valid for a period
of one year only. We believe our current
budget continues.to conform to
program requirements, and we are
submitting it to GFOA to determine its eligibility
for another award.
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CITY OF ,IOWA CITY
PROPOSED FY87 BUDGET
BUDGET SUMMARY
1 7. If the Governor's proposal to freeze property taxes, at the FY86 level, is passed by the State Legisla-
ture, Iowa City would not be permitted to increase property taxes 6%. This would result in a reduction of
approximately ;720,000 in property tax revenue which would be available for General Fund operations in
a FY87. Should such a freeze occur, this proposed budget was prepared with a fallback position that the
revenue shortfall could be funded from the reallocation of Federal Revenue Sharing monies and a reduction
in the General Fund year-end balance.
8. No new fee increases are recommended in the FY87 Budget. A substantial number of the increases are
scheduled to take place during FY86. Those fee increases result from the philosophy of funding increased
costs of services from users fees as opposed to increasing property tax funding.
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FY87 over FY86
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Increase or
-
FY85
FY86
FY87
Decrease
1.
Comparison of operating budget increase
with inflation and constant dollar budget
Actual Budget*
$20,038,277:
;20,424,578
;21',320,421
14.4%
w!
Budget in Constant 1967 Dollars
6,325,214
6,292,230
6,377,631
1.4%
*Excludes Debt Service, COBG, Enterprise
Reserves and Transfers
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2:
AllFunds——Total Budget
;29,750,542
;30,473,690
$31,059,842
1:8%
3.
General Fund
;12,792,793
;13,590,910
;14,154,594
4.1% ,
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7otal:Tax Levy :
10.652
10.885
10.620
(2:4)%.
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!..5: ,Average
Residential:Property Taxable Valuation
; ;45,946
;47,661
;51,781
8:6X
6.
Average Residential Property Taxes, City Share
;489.42
;518.79
;549.92
;]
Increase (Decrease)•over prior year
;29.37
;31.13
% Increase
6.0%
6.0%
1 7. If the Governor's proposal to freeze property taxes, at the FY86 level, is passed by the State Legisla-
ture, Iowa City would not be permitted to increase property taxes 6%. This would result in a reduction of
approximately ;720,000 in property tax revenue which would be available for General Fund operations in
a FY87. Should such a freeze occur, this proposed budget was prepared with a fallback position that the
revenue shortfall could be funded from the reallocation of Federal Revenue Sharing monies and a reduction
in the General Fund year-end balance.
8. No new fee increases are recommended in the FY87 Budget. A substantial number of the increases are
scheduled to take place during FY86. Those fee increases result from the philosophy of funding increased
costs of services from users fees as opposed to increasing property tax funding.
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9. A few Expanded Service Level (ESL) requests were approved for funding in the proposed budget. Those
approved are one-time expenditures for capital outlay or are being funded within the current service level
budget. No ESL requests were approved for on-going expenditures (i.e., new employee positions).
10. The proposed budget includes a receipt of Federal Revenue Sharing (FRS) monies of only $143,067 in FY87 as
FRS is ,being eliminated early in the fiscal year. In the past, the City has received approximately
$570,000 annually. The FY87 FRS monies and $500,000 of past FRS monies are proposed to be used to fund
the City's contribution to the Human Service Agencies and to fund capital improvement projects which are
approved for FY87. The $500,000 in past FRS monies was originally allocated for the remodeling' of the
Civic Center in conjunction with the new building addition; that project has been deferred and those
monies are available for reallocation. Should the proposed property tax freeze materialize, staff
recommends that the FRS monies be, appropriated for the General Fund instead of capital projects.
11. Transit revenue includes funding from the Parking Systems ($430,500) which will result from increases in
parking rates scheduled to occur February 1, 1986.
12. The vacant positions eliminated in FY86 are reestablished in the FY87 budget, Although funding is
:provided, no,position will be reestablished until a complete review is made of the absolute need: -for the
position.
13.'The General knd'yeir-end balance has been increased to $1.5 million by the end of FY87. The preparation
of., the budget focused on increasing the. balance while maintaining the current..level of. service. The
larger fund balance will better meet cash flow requirements while establishing an emergency cash reserve.
,This emergency! cash reserve. will provide ,the City, some, funding flexibility should budgety cutbacks be
necessary due to a property tax freeze or further reductions in federal or state revenues.
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CITY OF IOWA CITY
January 8, 1986'
city.council
City of lowa,City
Iowa City, Iowa 52240
Mayor and Councilmembers:
�,ln compliance,with"the 'provisions of Article IV, Section 4.04(9) of the Charter, this proposed FY87 Operating
`Budget for the City.of Iowa City for the 12 -month period ending June 30, 1987,,is provided for your consid-
eration.
REVENUES
17 'The "proixi;sid,�budjet will result -'In a net increase
rease . of 6% in property tax . es fo I r the' average residential
property' owner." 'A more detailed description of the tax levies and their' cornpu ta 1:16n 'appears in the
Budget Overview.
If 'the '*Governor's;: proposal Ao 'freeze'pr'opertytaxes; 4t the FY86 level', is. passed by the State Legisla-
ture, Iowa City would not be permitted to increase property taxes 6%. This would result In a reduction
of approximately $720,1100 in property tax revenue for General Fund operations in FY87.
2.- 'Federal Rivimui Sharing. in'thi *FY87 budget is projected based upon the President's proposal, that I the last
payment of-th
' revenue.a final entitlement period be eliminated:is results in Iowa City receiving only. $143,067
from
sharing in,FY87. All of the ThFY87 entitlement has been allocated 'for the City's support of
the Human Service Agencies in FY87. .Since that support is budgeted at $182,586, the FY87 revenue sharing
monies fall short of funding the total cost.
The City haid previously 'reserved $500,000 'of revenue 'sharing monies for the remodeling 'of 'the Civic
Center in conjunction with the construction of a new building addition. The building addition has been
deferred and. it is recommended that the reserved monies be used to fund the rest of the Human Service
Agencies cost in FY87 and that the remainder be utilized as funding for capital, projects in' order to
reduce the total 'of General, Obligation Bonds which will need to 'be issued.
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3. Transit revenues include a transfer from Parking Systems of $430,500. This revenue amount is projected
to result from the increased parking rate scheduled to be implemented February 1, 1986.
Transit operations in FY87 are funded 39% from fares (=821,966), 8% from federal and state assistance
levy7is3proposedit mremainnat thencurrent4 levy Orate of3361. romOfptheepropertyst xf amo nt, $3821,833rcomes
from the transit levy and $295,705 is the amount of property taxes being transferred from the General
Fund to Transit.
4. The hotel/motel tax (5%) is apportioned in accordance with the Council's allocation for the'FY84 Budget.
50% is used to fund a portion of the cost of four police officers, 25% is allocated to the Convention
Bureau and 25% is transferred to a reserve fund for future recreation facilities and parkland acquisi-
tion.
5. The FY87 projections for State Municipal Assistance, Federal Transit Assistance and State Transit Assis-
tanceare budgeted at the same level as FY86's projected revenues. Because these sources provide
slightly more than $500,000 1n operating budget support, any further cutbacks by the Federal ,or'State
governments in these areas could result in a substantial revenue shortfall. The President has proposed a
40% reduction in transit assistance.
6. The salary and benefits of the Human Services Coordinator position (=14,636), are,praposed to be funded
frpm.the'Comnunity.Deyelopment Block Grant (CDBG) contingency.instead of from property taxes.
It is recommended that, in future years, CDBG monies be considered as a funding source for the City's
contribution to the Hunan Services Agencies. The agencies have been previously funded from Federal
Revenue',ShaHng.,','Federal regulations' permit the'use of up to 15% of CDBG monies for the funding of the
Human Service.,Agencies operating costs.
7 No ,new fees or rate increases are proposed in, the FY87 budget. Many, fee increases have already occurred
or,.are. scheduled to occur, in FY86. ' The transit fare and the refuse collection rate 'increased July 1,
1985., Many fees for General Fund services were increased, and/or. implemented as of January 1, 1986, based
upon.recmmendations'made'in' the October 1986 Fee Study. Parking rates are scheduled to be 'increased
effective February 1, 1986, to provide funding for the Transit System. Landfill fees are^scheduled to
increase April 1, 1986. Water rates will be recommended for an increase to be effective approximately
April 1, 1986. Sewer rates may also be considered for increase pending a decision on the
construction/expansion of the, sewer plant.
The majority of the fee increases implemented follow the philosophy that the cost of providing services
will be funded primarily by increasing user fees instead of by increasing property taxes. The reduction
of federal and state monies has also forced the City to provide more local funding.
8. All revenue projections which are based on a per capita rate are computed using the 1980 Census popula-
tion figure of 50,508.
N4
r
_
EXPENDITURES
1. A chart following the Budget Overview shows the City's expenditure budget for the past ten years in both
actual dollars and in constant dollars. The shaded area demonstrates the effect which inflation has had
—
on the City's expenditures while the constant dollar amount shows the City's overall expenditures have
increased very little from year to year. Most of the City's increase in expenditures has resulted frau
—
i
the effects of inflation.
2. The Parks Budget includes a,$10,000 transfer to the Parkland Acquisition Reserve which is to be utilized
for future parkland purchases. The annual transfer amount was established in FY83. Although it was
eliminated in FY86,'it'is again included in the FY87 Budget.
J3.
As in previous years, increased funding has been provided for the Human Service Agencies. An increase of
5% is provided in the FY87 budget. However, as the City Council makes final decisions concerning the
individual agencies, the amount included in the proposed budget is not to be construed as the City Man-
ager's recommendation.
4. In FY87, all costs for employee health insurance, life insurance, social security (FICA) and the Iowa
Public Employees Retirement System (IPERS) are being paid out of the General Tax Levy. These costs may
be paid out of the Trust and Agency Levy if a City is at the $8.10 maximum for the General Tax Levy.
Since Iowa City's General Tax Levy is below the maximum, these costs must be paid from the General Tax
Levy.
5. The annual asphalt resurfacing budget was reduced to $200,000 in the FY87 budget. This is $100,000 lower
than the average annual budget amount and is recommended as a one-time reduction to enable an increase in
the General Fund Balance.
6. The City's contribution to Johnson County Council of Governments (JCCOG) will be $39,677 in'FY87 which is
$32,000 less than the average annual amount. The unused balances of past years' contributions will be
used to fund FY87 costs and this results in a one-time reduction of the annual contribution amount.
7. In the FY85 Budget, an Expanded Service Level Request by the Recreation Division for a major increase in
ry
Recreation Programs was approved contingent upon those programs generating sufficient new revenues to
!
fund all increased costs. Revenues were not sufficient to fund all costs in FY85 and current projections
—
for FY86 indicate that another revenue shortfall will occur. The FY86 and FY87 budget projections in-
clude substantial reductions in the expenditure budget, particularly in temporary salaries, in order to
balance the budget in each year. These budget reductions are preliminary and may be revised as.staff is
eco men-
currently, reviewing the impact of the projected revenue shortfall and will be developing final recommen-
dations'which may differ from the budget projections as presented herein. it may be necessary to provide
dations which
additional funding to the Recreation Division in FY86 for the current funding shortfall. Any such addi-
J
tional funding would cane from the General Fund year-end balance and correspondingly reduce that bal-
ance..
—I
I
J
_
W
Fm
W
j 8. Several vacant positions were eliminated late in December 1985, as a means to reduce expenditures in
FY86. The FY87 budget again includes these positions. Inclusion in the budget does not mean, however,
that all previously eliminated positions will be reinstituted. Such action will occur only after a
'a
thorough review is completed which would determine the need for each position. Approval of each posi-
tion, by Council resolution, will be necessary prior to filling any of the eliminated vacant positions.
9. During budget preparation, Departments are required to prepare their budgets based upon continuing the
level of service at which they are currently operating. Departments are also permitted to submit re-
quests for the funding of Expanded Service Levels (ESL). Information on ESL requests are provided with
each budget. Following are listings of the ESL requests which are recommended for funding. These ESL's
are included in the proposed budget figures. Funding of these items is.justified based upon need and/or
potential savings which could be derived. With the exception of the ESL's for Forestry, they are all
one-time expenditures as opposed to ongoing expenditures which would require funding year after year
—
(i.e. new employee positions). Funding of the Forestry ESL's is provided within the current service
level budget. Non -approval of an ESL does not necessarily indicate a lack of my support for the ESL
request. in light of possible further reductions in revenues received from the State and the Federal
governments and possible limitations on property tax revenues, it is not advisable to approve, expanded
service levels which will create new ongoing annual cost..
Activity Description Cost
City Clerk Computer terminal s" 900
-
Broadband Telecommunications Access program publicity 395
I Data Processing Computer terminals and communications
j
hardware for off-site users 14,100
Treasury - Three computer terminals 2,650
Forestry Two months lease of an aerial lift truck 3,000
Establishment of a nursery 2,945
Recreation Soda ash feeders 2,700 .,
Cemetery: Rear mount weed sprayer 800
Traffic Engineering Power cable puller 1,885
Parking Small pickup truck 11,796
GENERAL FUND YEAR-END BALANCE ..
Early in FY86, it became apparent that the General Fund would experience a funding shortfall of. approximately
—
$1 million. This was due primarily to a deficit in Transit operations and a,substantial increase in the
City's• insurance premiums. Actions taken to eliminate the shortfall primarily included' various fee
increases, reductions in expenditure budgets and the chargeback to Enterprise Funds for their share of insur-
ance premiums. These actions will be more than sufficient to cover the projected shortfall in FY86:
\ The General Fund year-end balance has been extremely low in recent years. This was very amply illustrated by
rl
the deficit problems just experienced as the balance was not sufficient to provide an emergency cash reserve.
oQ With the uncertainties in revenue sources facing municipalities, it is now even more necessary to establish a
�,
r
sufficient fund balance. Not only is it needed for cash flow purposes in the first quarter of the fiscal
I� year, it is also needed as an emergency funding reserve. The City should not be in a position where it does \
i not have sufficient cash reserves to provide temporary funding while the appropriate review and decision
process proceeds regarding new revenue sources and/or budget cutbacks.
This budget proposes to increase the year-end fund balance in FY87 while maintaining services at the current
level. In addition to those actions taken to resolve the deficit in FY86, several other changes are recom-
mended. These include the one-time reduction in the contributions to JCCOG, a one-time reduction of =100,000
T in the annual asphalt resurfacing budget, and the funding of the Human Service Coordinator position from
CDBG. These items account for a $150,000 increase in the fund balance.
The year-end balance for FY87 for the General Fund is projected at $1.5 million. Past years' budgets have
shown the balance at approximately $800,000. The substantial increase in the balance would not have been
possible without the recent decisions made regarding Transit funding and expenditure levels,
1
reduc-
tions) in 6and FY87, Transit a continued
ns) ndall local funding of Transitcontinued dt
to come from the Gee at the same neral l levelure
eralFund(asopposedntobtheedecision
i to use Parking revenues), the General Fund balance would be approximately $700,000 for the end of FY87. This
J shows the financial relationship of Transit to the General Fund.
The 7 Budet as
fundingreserve forptheofuturetandhbettereestablish the City'sefinancialesoundness. illin the Gneral FundwThe Cityiwillnthenrbenin
a far better position to deal with unanticipated funding cutbacks or expenditure increases. The increased
fund balance is extremely critical to the City's ability to cope with the reduced resources which are certain
to be a part of the City's future.
This FY87 budget also provides a fallback position if the State legislature should approve the Governor's
1 proposal for a property tax freeze. With a continuation of the Federal Revenue Sharing balance of $500,000
and approximately $220,000 from the year-end balance, the City would eliminate the necessity for a major
cutback in service levels. The revenue sharing monies should not be allocated to specific projects until the
I
property tax freeze issue is resolved.
In
cordance
ter
4 of
he
estab-
lish date of tFebruary 25,81986 tforCode
the publicahearing onit is cthis budget.ended hat on Copies of histdoc9ument, together
j with any modifications which you desire to make, must be available for the public no later than February 17,
1986.
Sincerely yours,
ZO
I 1 Neal 0. Berlin
II City Manager
) I
�hwa•nvvaaaN. vvv ......w.v.vv
ORGANIZATIONAL CHART
FINANCIAL POLICIES FOR THE OPERATING BUD4T
BUDGET OVERVIEW: '
General Governmental Operations
Enterprise Funds'
Chart: impact of Inflation'on Budget
General Fund Summary
General Fund Expenditure -Summary
GENERAL FUND:'
Policy b Administration Program:
Administrative Receipts
.City Council' ' ' . ' • '
City Clerk" `
City Attorney ' ' • •
Economic'Development'
City Manager' ' ' ' •
Human Relations ' ' ' ' '
Civil Service Coimiission' '
Broadband Telecommunications
Broadband Telecommunications'Commission
Finance Administration'
Accounting' ' ' ' ` • • • • .
Central Procurement Services '
Treasury
Word Processing
Data Processing ' ' ' '
Risk Management
Government'Buildings. ' ' '
Civil Rights '
Human Rights Commission
CITY OF IOWA CITY
FISCAL YEAR 1987
PROPOSED OPERATIiIG BUDGET
TABLE OF CONTENTS
PAGE
.........
1
2
..............
6
..............
17
............
21
..........
:
22
23
..........
24
..........
25
........
28
.......
34
37
38
.............41
''
........
46
....
...
"47
............,.
53
. .
57
......
:
61
......
64,
. ................
69'
...
72
75
.........
...
79
.................
83
Home and community Environment Program:
Planning and Program Development:
84
Administration
87
Urban Planning & Development
94
Riverfront Commission
. . . . . . . . . . . . . . . . .
95
Design Review Committee1.
96..
Planning & Zoning Commission
Historic Preser4ation Conmission
. . .. . .. . . . .. . .
. .
-97,
98
Engineering
. .. . . . .. . . . .. . .
103
Public Works Administration
. . . .. .. . . . . . ... . . . . .
106o
C.B.D.Maintenance
112-
Energy Conservation
Traffic EngineeringI
. . .. . .. . . . . . . . . . . ..
Street 'tem Maintenance
. . . . . . . .
125
Forestry/Horticulture121.
. . ... .. . . . .. . . . ..
�131
Cemetery
. . . . . .
Community Protection Program:
Police:
"137
Administration
. . . . . . . . . . . . . . .
140
Patrol
Criminal Investigation
. . .. . . . . .
I . . . . . . . . . . . 0 .. .....
, ,
444
J48
Records' and Identificitioh .
. *v " . '
. * 1. 1. . . . . . - - I *
..
' -:'152
Crosflng Wards'& Emergency Operations
. . . . . . . . . . . . . . . .
�155
Fire
163
Animal Control'
. . . . . .
Housing & Inspection'Services:
1169
Administration
. . . . . . . . . . . ...
Building In'spection
. . . . . . . . . . . ..
176
Fire Preventibn' & Safety Inspection'
. . . . . . . . . .
181
Housin Commission/Board of Appeals'
. . . . .
Human Development Programs:183
Recreation
. . . . . . . . . . .
195
Yarks.
. . . . . . .. ...
'201
Library . . . . . . . . .
. . . . .. . . . q,*-,
. . .
, 209
'Parks & Rec.* Admirf.
. . . . . . . .
'212
Parks & Recreation Commission
. . . . . . . . . . . . . o . .. .
213
Senior Center
. . . . . . . . . . . . . . .. .
220
Senior Center Commission
. . . . . . . . o . o . . . . . .
a'iG.�avaaa va-.l caa. u...♦4`•4:a 4.aaaa...w:.::..: r.:>:.v.v+a.�........�w......+....ei�::..w.w....:::.w.v..w+vn...wn.:.�
1
ENTERPRISE FUNDS:
I Parking Revenue:
Parking Operations
Parking Reserves
Pollution Control Revenue:
Pollution Control Operations
Pollution Control Reserves
—1 Water Revenue:
Water 0 erations
221
227
..................... 230
235
238
. . . . . .. 242.
............ .. 246..
......... 251
. 256
257.
258
261
262
267
268
..................... 269
..................... 270
j J p
Water Reserves.
Refuse Collection Operations
.....................
Landfill:
Landfill Operations
Landfill Reserves
Airport:
Airport Operations
Airport Commission
Airport Reserves
Mass Transportation:
Public Transit Operations
Public Transit Reserves
DEBT SERVICE FUND:
Fund Summary
Summary of Expenditures
' TRUST AND AGENCY FUND:
J Fund Summary
SPECIAL REVENUE FUNDS:
JRoad Use Tax
"
Revenue Sharing
J CAdmirtistration
Transportation Planning
Rural Planning
Human Services Planning
COMMUNITY DEVELOPMENT BLOCK GRANT:
CDBG Metro Entitlement
Committee on Community Needs
221
227
..................... 230
235
238
. . . . . .. 242.
............ .. 246..
......... 251
. 256
257.
258
261
262
267
268
..................... 269
..................... 270
272
274
276
280
284
288
292
301
j
1
.....................
272
274
276
280
284
288
292
301
j
1
I
INTRAGOVERNMENTAL SERVICE FUND:
•-
r
Assisted Housing:
Section 8 Existing
Public Housing Turnkey
Equipment
CHARTS AND SUMMARIES:
Summary of Expenditures 6 Receipts - Charts
Financial Summary - FY85
f
Projected Financial Summary - FY66
i
Transfers - In
Transfers - Out
Authorized Personnel
319
w I
320
0'0
L:
3
-302
•-
r
i
306
308
f
.....................
315
,..
i
318'
.....................
319
w I
320
L:
322
...............
324
I
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.......... �.......:.:...
FINANCIAL POLICIES FOR THE OPERATING BUDGET
SCOPE
The purpose of this section is to present the policies that the City of Iowa City follows in managing its
financial and budgetary affairs for the Operating Budget. The funds involved are the General fund, the
Debt Service fund, the Enterprise fund, the Trust and Agency fund - Pension and Retirement, the Intra -
governmental Services fund, and the Special Revenue fund. Most of these policies are not new, but repre-
sent long-standing principles and traditions which have guided the City in the past and have allowed the
City to maintain its financial stability.
POLICIES
I. Balanced Budget
1. The operating budget of the City of Iowa City shall be drawn so that available resources and
anticipated expenditures are equal.
2. The City will maintain an unreserved balance at year-end at a level determined by Council to fund
cash flow requirements in the first quarter of a fiscal year.
II. Revenues
1. }(Property Taxes
al Tax Levy .
A. ,Genera.] .
The budget of the City of Iowa City shall be drawn so that the general tax levydoes,not,'exceed
limits established by State law.
B. Debt Service Levy
Taxes shall be levied each year under the Debt Service Levy in the amount equal to the general
obligation principal and interest due in that same year, net of the portion abated or paid by
the enterprise funds.
C. Tort Liability Levy
The City levies for the expected costs of one year's premiums on property and liability
insurance policies held by the City.
2
r
. f
�h�tiaavaaaa�.l ataa
D. Trust and Agency Levy W
y The City shall levy under Trust and Agency for: e
i - �I
1. The City's share of contributions to police and fire pension and retirement systems, at
rates determined by an actuary, for current sworn officers.
2. The City's share of contributions for employee benefits budgeted under the General
Fund
only if the general tax levy is equal to the maximum levy established by State law.
i
E. Transit Levy
Taxes levied under the transit levy shall not exceed the limit established by State law.
Tax
�+
revenues from the transit levy will be receipted into the General Fund then transferred to
the
Transit Fund.
2.
Fees and Charges
The City will establish fees and charges in accordance with revenue bond requirements or
for
covering all or part of the related costs of providing the services. The City will review fees
and
charges, at a minimum, on a biannual basis.
Investments.
The City will invest 100% of idle funds and will obtain the best possible return on all
cash
investments within the limits of the State law.
4.'
Intergovernmental Revenue
Revenues from local, State and Federal governments will be used according to the restrictions or
intent
placed on each.
5.
Additional Revenue Sources
The City will continue to search for additional revenues as a method of balancing its budget.
III. Expenditures
I.
Current Service Level
Maintaining the current level of services will receive first priority for funding,
2.
Cost Effective Programs
The City will encourage technology and capital investment programs which are cost effective
and
reduce operating expenses,
3
%4
G '
1
7,
3. Infrastructure and Equipment
The City will continue the scheduled level
of maintenance and replacement for its infrastructure
'I
and equipment.
,e
4. Reductions
ai
To balance the budget, the City will attempt
eration will be given first to alternatives
to avoid reductions. If the situation arises, consid-
and establish user fees.
which avoid employee layoffs, resist cuts in service
al i
IV. Economic Development
w
~
The City will take active measures to encourage
of increasing jobs and the tax base.
economic development of the community with the intent
`V: DebtService
1. Purpose of Debt
-
_
Debt will fund capital improvement projects; it
will not be used for annual operating expenses.
j
2. Debt Limit
The total general obligation debt will not exceed
5% of the total assessed value of real property.
I
.
4
s
i
BUDGET OVERVIEW
Consistent with the practice of previous years, all revenue estimates are conservative. The uncertainty of
Federal and State revenues continues to require a conservative approach. In budget preparation it is impor-
tant to ensure that the level of revenue projected will actually materialize.
Department budget requests were made for the same service level as was provided in FY86. Council made some
reductions to the service level of the General Fund in FY86. Same of those have been reinstated in the FY87
budget proposals. The following Information shows how the Iowa City FY87 budget has changed from FY85 and
FY86 budgets.
FY87 over FY86
Increase or
1. Comparison of operating budget increase FY85 FY86 FY87 Decrease
with inflation and constant dollar budget
Actual Budget* $20,038,277 $20,424,578 $21,320,421 4.4%
Budget in Constant 1967 Dollars 6,325,214 6,292,230 6,377,631 1.4%
*Excludes Debt Service, CDBG Enterprise
Revenues and 'Transfers
2., All Funds -:Total Budget $29,750,542 $30,473,690 $31,059,842 1.8%
3. General Fund. $12,792,793 $13,590,910 $14,154,594 4,1%
4. Total Tax Levy 10.652 10.885 10.620 (2.4)X
S. Average Residential Property Taxable Valuation $45,946 $47,661 $51,781 8.6%
6. Average Residential Property Taxes, City'Share $489.42 $518.79 $549.92
Increase (Decrease).over prior year $29.37 $31.13
% Increase 6.0% 6.0%
5
GENERAL GOVERNMENTAL OPERATIONS
General Governmental Operations consist of the General Fund, the Debt Service Fund, the Trust A Agency Fund,
the Equipment Maintenance Fund and the Special Revenue Funds.
A. PROPERTY TAX
The City's property tax request of $11,345,727 for FY87 will be levied as follows:
FY85 FY86
General
Trust A Agency
Subtotal
Tort Liability
Debt Service
Transit
,.Subtotal
Ag. Bldgs. A Land,
Total
Assessment
Dollars Per $1000
6,901,472* 7.718
671 12 .758
T,575
,3id 8�T6
147,338 .166
1,626,935 1.830
159 L99991� 180
9,'509, 911tl a
9,386 3.004
vvav�
9a518t974
ssessmen
Dollars Per $1000
7,241,084** 7.510
664 657 .693
7�,311,741 FM
355,300 .370
1,872,145 1.952
�7��3�4p5�1�3�5y,4(�� �a 360
"'X"'•-'- val'�caee
9,508 3004
1014941048
FY87
Assessment
Dollars Per $1000
7,622,718** 7.128
444 692 418
6;667,410 7:916
882,438 ' .830
2,003,195 1.884
382833 ".360
n,339,8/6 a
9,851 3.004
1vaivaa1 345ivav 727
*Includes monies' and credits of $27,620 (one-half. $13,810, was received in FY84) and military credit of
$13,800.,_.
**Includes monies and credits of $28,816 and military credit of $13,800.
Total assessed valuation in Iowa City increased from $1,174,427,158 'to $1,248,123,717 as :of January 1,
1985, or an increase of 6.3%. The majority of the increase, 4.15, resulted from revaluation of real
property (property was revalued in 1984 for the January 1, 1985, assessment). There was 2.8% growth in
real property (new construction). There is a .6% decrease from various, changes to valuations of commer-
cial equipment, industrial machinery and personal property.
The taxable valuation is computed by applying the State's rollback factor to the total assessed valuation.
factorThe rollback s
as a
to a 4% annual
increase. The County Auditor taxable
r makes adjustmentst valuation State,
valuationsand �applies the rollback factors,
11
i
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1
l I
. w........... -A ...... . .... . .
and property credits to arrive at the taxable valuations. Iowa City's taxable valuation increasedfrom
$959,316,614 as of January 1, 1984, to $1,063,426,183 as of January 1, 1985. This is a 10.9X increase i
taxable valuation. n
In preparing this operating budget, property taxes were held to a 6X.increase for the average residential
property owner, over FY86 taxes. The increase in taxable valuation for residential property was 8.6%.
This is due to both the revaluation of property and also the rollback factor rising by 4% from FY86. The
following chart shows how property taxes for the average residential property will be affected by the
property tax levy recommended in the proposed budget. The average residential assessed valuation used in
this chart is based on information obtained from the City Assessor,
PROPERTY TAXES FOR AVERAGE RESIDENTIAL PROPERTY
FY87 INCREASE (DECREASE) OVER
FY85 FY86 FY8T FY86 FY85
AVERAGE RESIDENTIAL
,ASSESSEDVALUATION
1-1-83 $65,754
1-1-84 $65,754 -
1-1-85, $68,450 4.1% 4.1% "
f„ ROLLBACK FACTOR' .698754 .724632 .756481 4.4% 8.3%'
TAXABLE VALUATION $45,946 $47,661 $51,781 8.6% 12.7%
..LEVY,,-. ACTUAL/PROJECTED 10.652 10.885 10.620 (2.4%)
PROPERTY TAXES 1489.42 1518.796.0% �54�9�92 12.0
The City also will receive revenue from taxes on agricultural buildings and land located within the City
limits. As provided by State law, the tax on this property is $3.00375 per $1000 of assessed value. The
assessed taxable value for agricultural property is $3,279,271 and will yield revenue of $9,851.
i
7
� J
waa .aaa Baa a-h..va....n .... •a��♦a��w.�%. �.....-....
Property taxes which fund General Fund operations include the following levies:
FY86
i General $7,247,084
Tort Liability 355,300
,r Trust 6 Agency 664,657
Ag. Bldgs 6 Land 9 508
-8 2763 4=
FY87
$7,622,718
882,438
444,692
9 851
8.9591699
These tax askings will increase 8.3% ($683,150) in FY87. Excluding the substantial increase in the Tort
Liability Levy for increased insurance costs, the tax askings increase by 2.0% ($156,012).
Another source of revenue used for General Fund operation is the Monies and Credits replacement fund.
Formerly a state law levied a tax on certain monies and credits and monied capital. This tax was repealed
and the State established a replacement fund which provides to cities the approximate amount of revenue
being received at the time the tax was repealed. In FY87, the City will receive $28,816.
A Military Service Credit replacement has been established by the State which returns to cities part of
the property tax lost to the Military Service Tax Credit.'•.in FY87, this fund will return $13,800 to Iowa
City ,for General Fund purposes. These monies are appropriated to cities by the State Treasurer in
proportion to the money allocated by the State for the military service tax credit.
The General Fund property tax levy is used for the support of many services, such as police, fire,
library, park and recreation services. The levy cannot exceed $8.10 per $1000 of assessed valuation.
The City also levies property tax for other purposes. These include Trust 8 Agency, Tort Liability,
Transit and Debt Service. These funds can be utilized only for the purpose for which they are levied.
The Trust d Agency property tax levy is used for the payment of pension and employee benefits. These
include social security (FICA), the Iowa Public Employees Retirement System (IPERS), the Police and Fire
Pension contributions, health insurance, life insurance, worker's compensation insurance premiums and
unemployment compensation. State regulations allow cities to budget for FICA, IPERS, health insurance and
life insurance under the Trust 8 Agency Levy only when the $8.10 maximum levy has been reached in the
General Levy. In FY87, the General Levy is below the maximum levy limit, so Iowa City will be paying most
benefit costs out of the General Levy. Police and Fire Retirement contributions worker's compensation
insurance premiums, and unemployment compensation costs will be paid from the Trust 6 Agency Levy in FY87.
This levy decreased substantially for FY87 as a result of decreasing contributions to the Police and Fire
Retirement Funds. The contributions decreased due to increased investment income on the funds.
0
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A special levy, Tort Liability, is provided to pay the cost of certain insurance coverage. This includes
comprehensive general liability, motor vehicle liability, public official liability, errors and omissions,
and false arrest insurance. The tort liability levy of $882,438 reflects the cost of insurance premiums
and anticipated judgments for FY87. Insurance companies are substantially raising the premiums for
business liability coverages. Iowa City has experienced a 200% increase in premiums and is anticipating
at least another 30% increase in FY87.
The Transit Levy was established in FY84 at $.18 per $1,000 assessed valuation. State law permits the use
of a transit levy for funding the operation of a municipal transit system. The levy cannot exceed $.54
per $1000 of assessed valuation. The intent of instituting the Transit Levy was to allow for the phase out
of Federal Revenue Sharing for transit funding. The levy increased in FY86 from $.18 to $.36 and remains
the same for FY87. Federal Revenue Sharing will not be used to fund Transit in FY87.
The Debt Service levy provides funds for the payment of the principal and interest on general obligation
bonds of the City. It can also be utilized to fund the payment of any judgments against the City, unless
other funding sources are provided by State law. The FY87 budget includes payments for the bond issue
sold in November. 1985 and a $1 million anticipated issue in FY87 for capital projects. This budget does
not include debt service for swimming pool construction nor for a Civic Center addition.
B. GENERAL FUND -.REVENUES OTHER THAN PROPERTY TAX
1. Intergovernmental Revenue
Assistance from other governmental agencies is'a major source of revenue. This includes both Federal
and State assistance. Some of these funds are distributed according to population. 'Iowa City's
population ;is. 50,508,;as,reported, In the 1980 Census.
a. The bank franchise tax is a State tax levied on the net income of financial institutions. The
State retains 55% of this tax with the remainder divided with 60% to the city and 40% to the
county within which it originated. The FY87 projection of $30,000 is based upon, actual receipts
In past years.
b. Liquor profits are 10% of gross revenue of State liquor stores. In FY86, the estimate was based
on $5.60 per.capita (:282,845). In FY87 the estimate .is $5,90 per capita (;297,997). In 1985,
legislation (SF 395was, passed which placed a floor, below which the amount distributed to cities
cannot fall; FY87 will,be.the first year that it is effective.
9
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c. State Municipal Assistance is distributed to cities on a ratio of each city's population to total
State population. This payment cannot exceed one-half of the city's property tax levy. The FY87
.q
projection is based on $6.40 per capita ($323,251). This is $16,668 less than the amount used in
.
the FY86 budget. Both the amount and continuation of the program in FY87 will be a topic of
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discussion for the State Legislature in the upcoming session.
t
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d. The City of Iowa City is responsible for maintenance of all financial records for the Johnson
xi
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County Council of Governments (JCCOG). The JCCOG budget is included in the City's budget. Total
funding needed by JCCOG'in FY87 amounts to $167,246 with Iowa City's share being $39,677.
c� `
e. The FY87 projection for Federal Revenue Sharing is $143,067. This is based on the amount being
received in the current entitlement period and assumes that the President's proposal for reduction
j
will be approved.
f. Road Use Tax collected by the State from the registration of motor vehicles, fuel tax, license
fees and the use tax on motor vehicles, trailers and accessoriesand equipment is 'apportioned to
each city based upon'a ratio of the city's population to all Iowa cities. -The per capita estimate
for FY87 is $35.25 ($1,780,407). This is $63,135 more than expected in FY86.
2. Other Revenue
_
The City, establishes services charges both by contract and fee schedules. The Fire Department revenues
;include.the,f:ire protection contract.with the University of Iowa ($372,712 to the Generali Fund and $90,630
to the Trust 6 Agency' Fund for a total of '$463,342) and Library services include $126,309' for services to
r i
Johnson County, 10% of the Library's operating budget. Recreation revenue of $303,858";includes admis-
sions, lessons, entry fees and pool revenue. Other revenue is derived from activities such as police
. escort service, animal;.control fees, zoning and 'subdivision fees.
In FY87, revenue from ,IIcenses and permits is budgeted at $321,275. Most of this revenue will come from
building and rental permits or beer and liquor permits and licenses. Other sources of revenue are
peddler's, electrician's, plumber's and animal licenses and burial permits.
The FY87 ,budgeted revenue from 'fines and forfeitures of $355,193 includes $159,281 for parking fines,
library "floes of $66,700 assessed for overdue or' damaged property, and $129,212 collected by the magis-
I
trate's court for violation of the City or State codes such as motor vehicle violations and animal control
—
violations.
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Use of money and property revenue comes from various sources. Interest income is projected at a 8.0%
interest yield ($81,982). General Fund miscellaneous revenues are composed of refunds, reimbursements of
expenses and damages, miscellaneous sales and commissions or concessions. The commission from the cable
TV franchise fee is projected to be $90,300. The remaining miscellaneous revenues total $53,237 for all
41 operating divisions, an average of $1,298 per division.
C. GENERAL FUND - EXPENDITURES
The proposed General Fund budget is $14,154,594 or an increase of 4.2% over the FY86 budget. Increases in
the General Fund expenditure budget were minimized as much as possible because of limited revenues in the
General Fund. A comparison of percentage changes by major classification of expenditure follows:
Personnel costs are primarily controlled by collective bargaining agreements. Employees of the City
are represented by three unions: AFSCME (Local 0183), the Police Labor Relations Organization of Iowa
City, and the International Association of Firefighters (Local /610).
The: majority of City employees is represented by AFSCME. This Union is comprised of two bargaining
units, one composed exclusively of Library employees and the other composed of employees in all other
departments. All supervisory, confidential, temporary and other employees who are excluded by law in
Chapter 20 of the Code of Iowa are excluded from the units and from the terms, conditions or applica-
tion of the Agreement. Sworn police officers and firefighters are also excluded.
AFSCME is covered by a two year contract, ending June 30, 1987, that includes a 4% across-the-board
salary.increase each year.
it
Actual
'
Estimate
%
Budget
%
FY85
FY86
Change
FY87
Change
Personal Services
$ 7,867,727
$ 8,417,029
7.0%
$ 8,916,971
5.9%
Commodities
569,818
581,956
2.1%
600,088
3.1%
Services 6 Charges
2,702,192
3,017,904
11.7%
3,189,898
5.7%
Capital Outlay
730,392
610,927
(16.4%)
598,160
(2:1X)
Transfers
880 671
963 094
9.4%
849 477
(11.8%)
a
ITA5806
111,12aDLd
6.6%
vee�vv vlv ¢¢
4.1%TOTAL
I.:.Personal Services
Personnel costs are primarily controlled by collective bargaining agreements. Employees of the City
are represented by three unions: AFSCME (Local 0183), the Police Labor Relations Organization of Iowa
City, and the International Association of Firefighters (Local /610).
The: majority of City employees is represented by AFSCME. This Union is comprised of two bargaining
units, one composed exclusively of Library employees and the other composed of employees in all other
departments. All supervisory, confidential, temporary and other employees who are excluded by law in
Chapter 20 of the Code of Iowa are excluded from the units and from the terms, conditions or applica-
tion of the Agreement. Sworn police officers and firefighters are also excluded.
AFSCME is covered by a two year contract, ending June 30, 1987, that includes a 4% across-the-board
salary.increase each year.
it
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Sworn police officers are represented by the Police Labor Relations Organization of Iowa City. The
bargaining unit is composed of all Iowa City police officers. Exempt from the unit are the police
chief, deputy chief, captains, sergeants, and other confidential, administrative, supervisory and less
I
than half-time employees.
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The Police Officers Union has a two year contract that ends June 30, 1987. This settlement includes
a
4% across-the-board salary increases each year.
tl
The firefighters are represented by the International Association of Firefighters. The bargaining
unit is composed of firefighters, lieutenants, and captains. Exempt from the unit are the fire chief,
~
fire marshal and battalion chiefs.
The firefighters contract ends June 30, 1986. Discussions concerning anew contract are proceeding.
Employees who are administrative, supervisory or otherwise ineligible for collective bargaining are
—
covered by the Personnel Rules and Regulations. Some are eligible for Civil Service. Salaries and
benefits are determined by the City Council upon the recommendation of the City Manager. A specific
_
proposal for salary increases for these employees will be presented to the City Council during
discussion of; the proposed FY87 budget.
The percentage increase between the FY86 estimate and FY87 Budget is based upon projected salary
increases and projected costs for fringe benefits. The salary projection includes both a July 1st
across-the-board increase and the salary adjustments (step increases) which are scheduled to occur
during the fiscal year. Pending salary agreements may necessitate revisions in the salary budget
-: amounts.,
2. Commodities
The;previous.chart indicates that commodity costs show a modest increase in FY87. Commodities mainly
consist of office and cleaning supplies, and maintenance and repair materials for buildings, streets
i. and equipment.. Generally,,supplies and materials are projected at a 3% increase over FY86,
3. Services and Charges
.,,.Services and ,Charges cover. expenses for insurance premiums, payments to Aid to Agencies, printing,
va'rlous service contracts, and gas; electricity and telephone. Overall,` the budget for services and
—
charges rises 11.7% in FY86 and another 5.7% in FY87. Insurance premiums jumped from $453,776 in FY85
to $708,062 in FY86 and then are projected to be $882,438 in FY87. Without insurance costs, the
1
Services and Charges total $2,248,416 for FY85, $2,309,842 for FY86 and $2,307,460 for FY87. The
percent increases are moderate without insurance costs: 2.7% from '85 to '86 and 0% from '86 to '87.
Payments to Aid to Agencies will be determined by Council.
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4. Capital Outlay
In FY87, expenditures for capital items will decrease. The major items include $20,000 for additional
microcomputers, $17,070 for computer terminals to add users to the City's large computer system,
$64,595 for replacing six squad cars and 15 gas masks, $19,000 to replace two unmarked police cars,
$9,600 to replace the roof on the Traffic Engineering shop, $200,000 for asphalt resurfacing, $15,500
for trees to be planted and establishing a tree nursery and $172,825 for Library :materials and
equipment.
5. Transfers
This includes primarily the General Fund subsidies for Transit operations, Airport and JCCOG. It also
includes a transfer to Transit in the amount of the transit property tax levy. State law mandates
that property taxes received from the transit levy be receipted into the General Fund and then
transferred to transit operations.
The large increase in transfers, in FY86, is due to the increase in the Transit Levy from $159,991 in
FY85 to $345,354 in FY86. The general fund property tax operating subsidy for Transit,.increased from
$355,698 in FY85 to $406,468 in FY86 and then decreases to $295,705 in FY87. The transfers to JCCOG
decrease from $73,162 in FY85 to,$68,368 in FY86 and then to $39,677 in FY87; some of the balance is
being used to fund operations and..in.FY87 it is proposed to also use $14,636 of COBG funds for the
Hunan Services Coordinator. In FY85,, there was still a property tax subsidy to Refuse; Collection.
Refuse collection is now self-supporting as a result of a fee increase in FY86.
D. GENERAL FUND YEAR-END BALANCE
The estimated General Fund year-end balance for June 30, 1987, is computed as follows:
6-30-85 Actual Balance
$1,912,594
Less: 6-30-85 Encumbrances
(117,541)
6-30-85 Carryovers and Amendments
(181 .484)
Adjusted 6-30-85 Balance
X559 i
FY86:
Estimated Receipts,. - $13,660,276
Estimated Expenditures 13,590,910
69 366
6-30-86 Estimated Balance
5
FY87:
""Budgeted Receipts $14,569,933
- ' -Budgeted Expenditures 14,154,594
415,339
Less Reserved Balances:
Broadband Telecommunications
,..(60,898)
Parkland Acquisition Reserve
(352,052)
Recreation Facility,Reserve .•
(99,156)
Deposits Escrow
(34;000) "
BBT Equipment Replacement Reserve
(30,500)
Library Equipment Replacement Reserve
12 539
Estimated Unreserved 6-30-87 Balance
si!asi-tea
The estimated 6-30-87 balance is higher than the average $800,000 balance that the City has tried to
maintain annually. This balance is needed to provide for cash flow in the first quarter of the new fiscal
year due to the fact that property taxes are not received until October. The following chart shows cash
flow needs or how expenditures have exceeded receipts in the first quarter of recent years.
14
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July/September July/September Shortfall
i
Fiscal Year Receipts Expenditures in Receipts
FY86 $2,098,601 $4,092,650 (;1,994,049)
FY85 $1,814,963 $3,722,020 ($1,907,057)
FY84 $1,203,122 $3,123,522 ($1,920,400)
FY83 $1,354,860 $2,694,988 ($1,340,128)
FY82 $ 964,788 $2,402,406 ($1,437,618)
T
The projected year end balance will provide for the majority of the shortfall. The remainder is funded
internally by balances in other funds until property taxes are received in October. It is becoming
increasingly difficult each .year to fund the shortfall internally as the other available fund balances
previously used to fund the shortfall continue to decrease. Three prime examples of fund balances used in
the past are the Transit Replacement Reserve, the Pollution Control Operating Fund and the Parking
Operating Fund. The Transit Reserve has been depleted due to its funding of the new Transit Facility. The
Pollution Control Fund balance will be used for future sewer plant improvements and the Parking fund
_
balance will be used for parking facility improvements and transit funding.
'
In addition, the higher year-end balance will provide an emergency cash reserve. Such a reserve will
allow the flexibility to deal with a financing cutback or unexpected expenditure increases without having
to resort to immediate fee increases or budget cuts.
The substantial increase in the.. year-end balance is due in large part to the recent decision to fund
Transit from Parking revenues. instead of from the General Fund. In FY86 and FY87, over,$820,000 of Parking
l
revenues will be used for Transit. ' f, instead, that funding would have cone from General Fund, the
year-end balance projected for June 30, 1987, for the General Fund would have been closer to $700,000.
Potential decreases in federal and staie revenues and the possibility of future property tax limitations
E
make it critical that theCityincrease its fund balance now. Resources will continue to.be limited in
the future and the City.will most likely need to continue to tighten its belt. The opportunity exists in
1 FY87 to increase the year-end balance which will provide increased financial stability in the future. The
J
larger, year-end balance will not solve all of the projected financial problems, but it will be a step in
the right direction.
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��'vigaa tat avK. aa. v.
E. DEBT SERVICE FUND
This fund provides for the payment of the principal and interest on general obligations of the City.
Funding is provided by the Debt Service Tax Levy and abatement from various Enterprise funds for their
capital improvements which were funded by General Obligation Bonds. Bonds were sold in 1985 to provide
funding for capital improvements projects now in progress or completed. ' .36.12% of the $4,700,000 sold is
abated by Airport (3.54x), Nater .(19.80X) and sppcial assessments (12,78X). Debt service for FY87
includes a $1,000,000 issue.for capital projects that will be in progress in FY87.
As stated in the Fiscal Policy (Capital Improvements Program FY87-91), "Debt incurred as a general
obligation of the City of Iowa City shall not exceed statutory limits: presently 5% of the market value of
the taxable property within the corporate limits as established by the City Assessor."
..This schedule shows the relation of Iowa City's aYlowable debt margin and the debt incurred for FY84,
FY85, FY86 and FY87:
Total Allowable Debt
Property Margin (5x of Debt at Debt as x of
Valuation Total Property Val.) July 1 Allowable Debt Margin
FY87.;.:.$1,248,123,717 ,- $62,406,186 $13,625,000 22%
FY86 r •,,$1,174,927,158 $58,746,358 $10,500,000 18%,"
FY85-. $1,124,655,722 $56,232,786 $12,100,000 22%
FY84 $ 960,921,776 $48,046,089 $13,400,000 28%
F. -TRUST AND AGENCY FUND
This"fund provides for the payment of pension and empto ee benefits. Fundingis oyprovided b the
Trust and
„ ,Agency, tax Levy.. The costs covered by the _Trust and Agency levy in FY87 will in l de.onlythe police and
fire pension contributions, worker' s' compensation insurance premiums and unemployment compensation claims.
The'City will contribute 17.686% of all sworn police officers' salaries and 29.535% of all firefighters'
salaries to the respective pension/retirement systems.
G. OTHER FUNDS
The Equipment Maintenance Fund provides maintenance for all City vehicles and equipment and rents vehicles
to other City departments from a central vehicle pool. Funding is provided from the chargeback for the
maintenance services and the rentals of vehicles.
16
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The Special Revenue Funds include JCCOG (Johnson County Council of Goverments), CDBG (Community Develop-
i
ment Block Grant), Road Use Tax and Federal Revenue Sharing. The JCCOG fund is an agency fund as the City
—
only acts as custodian for the fund and provides accounting services for JCCOG.
—
The CON Fund accounts. for revenue frau U.S. Department of Housing and Urban Development Community
Development Block Grant programs and is restricted in use for eligible projects as defined by Federal
7
regulations. The Road Use Tax Fund accounts for revenue from the State which is restricted to be used for
only street maintenance, traffic engineering and street construction costs. The FY87 budget includes
T
$143,067 in receipts from Federal Revenue Sharing and anticipates the program to be eliminated during
.
FY87.
i
ENTERPRISE FUNDS
The Enterprise Funds include Parking, Pollution Control, Water, Refuse, Landfill, Airport and Transit. These
d
are utilities or services supported primarily from revenues for services provided.
r
A. 'Enterprise Fund Revenues
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Rate increases for Refuse and Transit were effective July 1, 1986. Refuse Collection is now
�
self-supporting and receives no subsidy from the General Fund.
_I
Transit operating assistance received from .the.Federal and State governments has continually been cut
-'since FY83.=" The City Council has decided to subsidize Transit from parking revenues. As„a result,
f —
the operating subsidy from the General Fund decreases 27% (from $406,468 in FY86 to $295,705'in FY87).
The FY81.budget includes Federal Section 9 Urban Mass Transit Administration funding of $119,467 for
transit'; operations. ` State operating assistance for FY87 is projected at $58;266, the same as the
1
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actual:State assistance in FY86. There 1s also $73,833 expected from a one-time payment from the Iowa
DOT in FY86..,
;
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Parking rates are scheduled to increase February 1, 1986. Parking revenue includes $1,289,020 from
--77
the parking ramps and $652,000 from, on -street and off-street meters, permit lots and building rentals
J
for a total of $1,942;020 in operating revenue. Parking fines were changed from $2 to $3 January 1,
(
1986. ,Parking "fines of $190,000 are receipted in the Parking fund to satisfy revenue requirements for
Parking Revenue bonds. If the balance at year-end is adequate, those fines will be transferred to the
General Fund.
Landfill fees will increase April 1, 1986, as a result of a State mandate that requires 25t per ton to
be paid to a State fund for cleaning up landfills. They will change the current rate of $7.50 per ton
to $7.75 per ton.
!
17
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Water rates will be increased during FY86. A 2,000,000 gallon water storage tank has been con-
structed. Water operations will pay the general obligation bonds that were used to fund the project.
Pollution Control rates will increase when a capital improvement program is approved for the system.
Airport operations arefundedprimarily from the operating subsidy from the General Fund (48% of total
revenues) and from building rentals (39% of total revenues).
B. Enterprise Fund Expenditures
1. Operating Funds
Parking, sewer and water revenues fund operations and also pay the principal and .,interest due,
an
their respective revenue bond issues. In FY87, $398,467 of sewer revenue, $154,554 of water
revenue, and $33,000 of airport revenue will also be used to pay general :obligation bond issues
which were sold to finance sewer, water and airport projects.
Enterprise Fund expenditure comparisons, follow:
FY85 FY86 % FY87., %
'U Actual Estimate Change: Bud et Change
.17 1 Parking Operations -1,736.925 2,058,704 18.5 2,295*972_ 11.5
Pollution Control Operations 1.425,842 1,441,338 1.1 1.563,896 8.5
Water Operations ' 2,082.089 1.824,418 (12.4) 2,194 612_ 20.3
Refuse Collection Operations 518,177 558,738 7.9 570:184T 2.0
Landfill Operations! 676,441 748,939 10.9 419,523 (44.0)
..Airport. Operations 159,205 171,560 7.8 177,710 3.4
Transit, Operations 1,973.245 2,191,135 111.0 2,130,083 (2.8)
In,November 1985, the Parking Revenue bonds were refunded in order to reduce the revenue require-
ments. This did not increase the debt service. In December 1985, Council decided to subsidize
Transit with parking revenues; transfers were added in both FY86 and FY87, . $390,458'and $430.500.
respectively. In FY87, there .is $195, 000, budgeted for the Dubuque St. Ramp addition.
Pollution Control expenditures are low for FY86 because there will be no transfer to the bond and
interest sinking fund - the balance will be used to pay bonds and interest in FY86. In FY87, the
expenditures Include $74,791 for the sinking fund.
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In Water, FY86 transfers. to Debt Service decreased, one bond issue has been paid off and only
interest will be paid on the 1985 GO issue for a total transfer of, $32,727. Also in FY86, there
will be no transfer to the bond and interest sinking fund - the balance will be used to pay bonds
and interest.
-'
Refuse expenditures reflect only inflationary increases, but no changes in service.
(.
Landfill costs vary according to capital outlay and transfers. FY85 includes a transfer of
$140,738 to the Capital Projects fund for the Landfill Leachate Control project (FY86-90 CTP). In
FY86, there is $200,000 budgeted for contracted excavation at the Landfill site, and $156,700 for
the Capital Projects fund for a lift station to be constructed to take leachate to the wastewater
-75
treatment plant. FY87 has no capital projects planned.
The Airport pays $10,000 each year for GO Bonds sold in FY83 for T -Hangars. FY87 shows an
i
additional $23,000 in the transfer to Debt Service for GO bonds that were issued for an airport
J
hangar that was constructed 1n the fall of 1985.
In Transit, bus maintenance costs were too low in FY85, so they increased by $190,077 in FY86. On
:)
the other hand, operational changes produced $125,950 in reductions in FY86. In FY87, those
service cuts reduced the expenditures by $171,900; the maintenance costs are $72,279 lower than
estimated in FY86.
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2. Reserve Funds
The revenue bond ordinances require that Parking, Pollution Control and Water set aside these
J
special accounts:
a) Bond and Interest Sinking Reserves - amounts sufficient to pay current bond and interest
maturities.
b) Bond and Interest Reserves - balances to be maintained that are equal to the maximum amount of
principle and interest due on the bonds in any succeeding fiscal year.
c) Depreciation, Extension and Improvement Reserve or Renewal and Improvement Reserves - $24,000
annually for Pollution Control, $36,000 annually for Water and $60,000 annually for Parking is
transferred in from each respective operations fund for the purpose of funding capital
improvements.
d) Operations Reserve - only water bonds are required to carry this reserve; it needs a balance
of $50,000. Bonds called early may be paid from this reserve.
19
Landfill, Airport, and Transit have separate reserves for future capital expenditures. Landfill's
reserve is provided for,purchase of additional landfill land or construction of a facility that
3
_ ........... ......
IMPACT OF INFLATION ON THE BUDGET
FY 78 - 87
79 80 81 82 83 84 85 86 87
FISCAL YEARS
BUDGET
21
......• BUDGET -CONSTANT ;
25
24
23
22
21
20
19
18
i
17
16
o
15
_
os
14
o "
13
l
12
11
10
1
9
Sy
7
w°
4
I _
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r
78
79 80 81 82 83 84 85 86 87
FISCAL YEARS
BUDGET
21
......• BUDGET -CONSTANT ;
CITY OF IOWA CITY
FY87 OPERATING BUDGET
RECEIPTS SUMMARY
GENERAL FUND
RECEIPT TYPE FY85
-- ACTUAL
P786
ESTIMATE
7,569,27
FY87
BUDGET
8,382,83.
Y CREDIT
i PERMITS
13' 038
1' 8 0 0
M"o"o'B
USE LICENSES
6,573
2,590
3,661
3,021
3,961
3,080
LIOUOR LICEN : PERMITS
81,163
81,743
81,743
3 PERMITS i -INSPECTIONS
PERMITS i INSPECTIONS
98,392
36,515
105,886
59,271
113,924
78,464
LICENSES
PERMITS
13,399
9,670
18,037
13,64217,540
22,563
RTES COURT
FINES
109,165
170,580
123,059
159,281
129,212
1591281
FI NBB
FOR SERVICES
41,832
17,089
66,700.66,700
7,373
-14,255
3HT FEES
CON FEES
2,718
43,456
2,718
47,712
2,718
56,567
CBS54,173
'49,286
54,498
50,708
56,881
50,921
II88ION6
ITY FIRE CONTRACT
108,189
353,313
122,573
354,963
139,489
372,712 '
IMPOUNDING i BOARDING
)ACKET COPIES
5,637
1,852
6,637
1,908
5,687
1,965
AND
DEEVVEELLOPPMMENTEFEES
.13,982
18,185
.23,770
WKING FEE
ED SERVICES
'DENT
26,378
149,917
'. 26,378
156,998
26,378
168,445
CARDS
ICE FEE
7,382
7,200
7,200
PENSE CHARGEBACK
PCESSING CHARGEBACK
492,780
21,659
553 839
25,529
609 727
26,806
PROFITS
.HCHISE TAX
293,117
27,224
282,845
30,000
297,997
30,000
LMASSISTANCE
340,350
323,251
323,251
IONEY & PROPERTY
132,836
388
.208,400
1,140
208,400
1,140
' INCOME
ONIRENTALS
111,397
18,292
111,982
20,211-
81,982
'12,529
_
REAL ESTATE
1,285
205,300
1,285
0
1,285
0
LOT SALES.6,063
ONS AND CONCESSIONS
+'
10,991
.10,955
11,258
-13;541
11,258
REVENUE
REVENUE SHARING
92,295
290,507
86,000
309,095
- 90,300-'-
182,586
TAX
D LOAN
1,846,744
20,000
1,770,024
20,000
1,862,168 -
20,000
G TRANSFER
CHARGEBACK
16,466
18,018
18,914
FROM RESERVES
NEOUS TRANSFER
263,812
0
175,000
120,891
190,000
21,000
GRAND TOTAL
12,823,013
13,660,270
14,569,933
22
vveevvvnve
onvvoavvvv
vvvaoovvvv
i
V"wwavaaaavh ax.
CITY OF IOWA CITY
FY87 OPERATING BUDGET
EXPENDITURES SUMMARY
GENERAL FUND
ACTIVITYACTUACTUA
L
SERVICES
11
OPER
1,
INSPECT
RECREATION ADMIN
CENTER
GRAND TOTAL
I
I
I
ESTIMATE
BUDGET BUDGET
287,662
296,660
126,503
113,045
189,221
1
_
J
186,131
I�
138,058
153,089 i
1,162,851
1,263,093
1,059,566
.E
246,587
259,481
197,047
200,943
278,717
293,880
131,649
124,083
708,062
882,438
CITY OF IOWA CITY
FY87 OPERATING BUDGET
EXPENDITURES SUMMARY
GENERAL FUND
ACTIVITYACTUACTUA
L
SERVICES
11
OPER
1,
INSPECT
RECREATION ADMIN
CENTER
GRAND TOTAL
1,
16,
1,548,
222,
259,
30,
1,531,
123,
1,333;565
1,332;113
ESTIMATE
BUDGET BUDGET
287,662
296,660
126,503
113,045
189,221
200,211
673,349
749,306
186,131
207,848
138,058
153,089 i
1,162,851
1,263,093
1,059,566
969,253
246,587
259,481
197,047
200,943
278,717
293,880
131,649
124,083
708,062
882,438
168,994
166,490
1,
16,
1,548,
222,
259,
30,
1,531,
123,
1,333;565
1,332;113
1,311;194
108,794
126,279
131,698
112,602
118,677
126,592
862,816
673,349
749,306
387,228
419,947
444,236
1,112,879
1,162,851
1,263,093
50,840
77,426
72,181
195,717
197,611
12,705,891
___
13,590,910
__208,679
14,154,594
23
i
CITY.OF IOWA CITY
BUDGET
FY87 OPERATING
RECEIPTS SUMMARY
ADMINISTRATIVE
FY85 REVISED OPERATING
II
ACTUAL ESTIMATE BUDGET
702,481 1,171,019 1,518,103
T d
PROPERTY
TRANSIT
MONIES
MILITARY
TAX
LEVY 156,855 345,354 382,833
8 CREDITS 30,148 27,707 28,816
CREDIT 13,038 13,800 13,800
84,167 85,065 84,849
LICENSES
MAGISTRATES
PARKING
6 PERMITS '-
COURT 109,165 123,059 129,212
FINES 170,580 159,281 159,281
-� CHARGES
ADMIN
FOR SERVICES 4,570 4,626 4,683
EXPENSE CHARGEBACK 455,184 505,978 557,976
WORD
i LIQUOR
J BANK
MUNICIPAL
MOTEL
INTEREST
PROCESSING CHARGEBACK 21,659 25,529 26,806
PROFITS 293,117. 282,845 297,997
FRANCHISE TAX 27,224 30,000: 30,000
ASSISTANCE 340,350 323,251 323,251
TAX 66,418 52,100 52,100
INCOME 110,893 111,626 81,626
205,300 0 0
SALE
- CABLE
FEDERAL'.REVENUE;SHARING
INTERFUND
CABLE
TRANSFER
MISCELLANEOUS
GENERAL
MISCELLANEOUS___37_821.
'
OF REAL ESTATE
TV REVENUE 92,295 86,000 90,300
"165,295 309,095 182,586 r
LOAN. 20,000 20,000 20,000
TV CHARGEBIICR 6,443 5,463 5,463
FROM RESERVES 263,812 175,000 190,000
TRANSFER 0 150;261 7,500
FUND - MISC
____19_512, ___ 17_499
TOTAL 3,376,815 4,043,962 " 4,204,681 '
avaasaaams mavaamasmv saaaasasva, .
_ _
.
R
L.
I
24
....
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: CITY COUNCIL
PROGRAM: POLICY A ADMINISTRATION DIVISION: CITY COUNCIL
CITY COUNCIL PURPOSE:
The City Council is a representative body elected by the citizens to formulate City policy and provide
general direction to the City Manager for implementation of that policy.
CITY COUNCIL GOAL:
Establish policy for the City administration to,ensure effective and efficient planning and operation of
all facilities, services and public improvement programs.
CITY COUNCIL OBJECTIVES:
I . Begin implementation of sewage system facilities improvements - design and: construction.
2. Complete development plan and 'begin'construction on remaining Urban Renewal parcel,.-,�',
3. Pursue non -property tax revenue sources including local option tax...
4. Formulate comprehensive economic.development�policy.
S. Finalize long term policies regarding airport development.
6. Implementation of.recoomendations from the Urban.Environment Ad Hoc Committee.
7. Identify strategies for. maintaining current tax base.
a AA t 14 F- 1-1d acu4sition
op po cy I P— -n -1
9. Adopt minimum open space requirements.
PERFORMANCE MEASUREMENT:
City Council policy is carried out by all departments under direction of the City Manager. Achievement of
specific objectives is measured in the performance of departments and divisions individually and collec-
tively.
25
,I
EXPENDITURES:,
PERSONAL SERVICES
COMMODITIES
SERVICES AND CHARGES
CAPITAL OUTLAY
TOTAL
I
CITY OF IOWA CITY
PY87 OPERATING BUDGET
RECEIPTS AND.EXPENDITURES SUMMARY
11110 CITY COUNCIL
PY85
---- FY86
ADOPTED
BUREVISED
REVISED
FY87
DEPT
BUDGET ----
ADMIN
ACTUAL
BUDGET
ESTIMATE
REQUEST
PROPOSAL
36,261
'
41,78 1 8
36,088
36,088
36,088
412
225,115
350
245,306
350
250,624
350
259,783
Soo
260,072
600
600
0
0
261,8d8
288,044
287,662
296,221.-.,
296,660
26
IJ
26
CITY OF IOWA. CITY
FY87 OPERATING BUDGET
i
11110 CITY
PERSONAL SERVICES:
FTE BUDGET NON
FY86 FY87 $
CITY COUNCIL 6.00 6.00 30,078
MAYOR:` 1.00 1.00 .6,010_
--
TOTAL' r 7.00 7.00 36,088
27
i
i
f�
TRANSFER T0:
ri
E 0
TOTAL --------0
• aaoo paaa _ t 3
W
i
INTRA—CITY CHARGEBACKS:
VEHICLE OPERATIONS 34 _ I
VEHICLE REPLACEMENT 0
WORD PROCESSING O'
ADMINISTRATIVE OVERHEAD 0
CBD MAINTENANCE p
TOTAL c.. , .
:'ct 34
NONE
st. y
r
CAPITAL OUTLAY:
0
TOTAL --------p
..t. ... ..
cd r
11 ��
El j
—1
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: CITY CLERK
PROGRAM: POLICY 6 ADMINISTRATION DIVISION: CITY CLERK
DIVISION PURPOSE:
rAs the Council -appointed recording and record-keeping officer of the City, the Clerk exercisesthepowers
and performs the duties provided or prescribed by State law, the City Charter; and the Municipal Code. This
"<.includes preparation, maintenance and dissemination of records of Council,. meetings. and resulting, proceed-
`:ings; filing and safe -keeping of deeds, abstracts, contracts, resolutions. and, ordinances, project folders,
'subdivision folders; providing technical assistance for Council, staff and the public.by responding to
requests:for retrieval of .information or interpretation of established City policies, and procedures;
:providing of required services for City elections; and receiving routing and, finalizing of all submissions
to P&Z Commission. The City Clerk is custodian of the City Seal, certifies or notaries documents and
testifiescin court *if necessary. -
=DIVISION GOAL:
"
Perform the duties listed and provide services within existing regulatory standards and budgetary con-
straints.
fGENERALIDIVISION OBJECTIVES:'
1. Continue to provide basic services at the current level, in compliance with legal requirements.
2. Continue training in procedures and improvement of delivery of services.
NEW DIVISION OBJECTIVES:
'1. Continue reducing retention space and storage-problems,by; microfilming.,approximately ,20;000 im-
."ages/pages per year.
2.Continue computerization of reference index, licenses and permits; and to explore conversion of
cemetery lot information .
3. Utilize the automatic retrieval system to its maximum potential:
4. Continue to improve records management: operations.
28
..... Aaaa+.a•...aa.aca.�vtaa..F,......•.: JJ: J::.....a.aa..�...w— «:::+.. :.::•.v...-..: _.v::.v.v..e.1v'm'.aa++
PERFORMANCE MEASUREMENTS:
1. Bid openings attended
Regular Council meetings: attended, minutes provided
Special formal meetings attended, minutes provided
'Informal Council meetings attended, minutes provided
Executive sessions attended, regular minutes provided
Legal notices posted
Official "Council minutes published
Ordinances finalized and published
:'Resolutions finalized
Notices published
Cigarette licenses issued
Liquor licenses processed -reg./Sunday
Beer permits processed - reg./Sunday
Cemetery'deeds"recorded and issued
Sound permits
Planning d Zoning applications accepted
Planning 6 Zoning applications finalized
Supplements issued/number of pages for servicing
a..350`City'Codes �.I. .. r
Candidate nomination papers checked for Council election
Taxicab licenses issued or exchanged
Taxicab Driver permits issued
Project Folders currently active*
', 'Applications"for Boards'& Commissions processed
Microfilming - number of images processed
No, of computer subjects indexed
CALENDAR YEARS
M*Includes all capital improvement and assessment projects.
` **Figure reflects all documents previously housed in retention room storage.
29
Y) r
PA
Thru
Sept.
1981
1982
1983
1984
1985
13
9
22
12
18
25
,25
25
27
18
3
15
30
4
6
54
70
72
< . -44
.. .: 34
32
20
29
23
.; :17
107
1361r
519 '
443
x287
28
45
55
29
21
33
46
68.
61
0,;37
326
303
423
332
;282
155
289
349
323
::: -122
154
155
143
156
151
63/25
70/35
65/38
72/32.;;;.
52/28
43/36
63/44
55/48
61/53
72/58
33
21
26
:.. .. 13
:.. 13
x
x
10
1
x
27
52
55
53
25'
22
26
24 :.
19
11
5/305
4/438
5/279
4/532
3/500
12
x
6
33
52
21
17
11
x
x
99
92•..
;:43
x
x
3.0
137
134
185
122
144
124
59
16,676
11,137
19,487
7,810
123,383**
x
x
8,983
8,898-
.. 6,940
M*Includes all capital improvement and assessment projects.
` **Figure reflects all documents previously housed in retention room storage.
29
Y) r
PA
j
v.-c::nay..avv..t..v.....v.v»vvr.ava.....:..w....::
po
r.-..v�..
.......
.-...............
DIVISION ANALYSIS:
po
The procedure for PR applications has reduced time and effort for the applicant, however, the
by our office .in day-to-day procedures,
time spent
especially, in the area of finalizing applications has
reduced. All documents previously housed'. in retention have been
not been
converted to microfilm. The
retrieval equipment used to aid in locating various documents microfilmed should be
1986.
automatic
operating in early
As space needs continue to be a high priority concern, we are pleased with our accomplishment of
microfilming.over, 123,000 documents the first six
j
months of 1985. This has greatly reduced the
space - needed 'for ` storage* of hdrd copy ddcumerits. _ We are striving to establish a system for the
orginiibtion,
amount of
maintenance, and disposal'of City records.
efficient
f.
j
1
Y
I
I
Lf
r
I
'
30
`EXPENDITURES:
PERSONAL SERVICES
COMMODITIES
SERVICES AND CHARGES
CAPITAL OUTLAY
TOTAL
Ni
i
CITY OF IOWA CITY
FY87 OPERATING BUDGET
RECEIPTS AND EXPENDITURES'SUMMARY
11120 CITY CLERK
-- FY86
BUDGET ---
-=-= FY87
BUDGET
FY85 ADOPTED
REVISED
DEPT
ADMIN
ACTUAL BUDGET
ESTIMATE
REQUEST
;:PROPOSAL,
70,955 81,192
81,192
86,252
86,252
11009 11342
1,342
969
969
33,229 42,804
421304
28,649
24,924
--669 1,665
1,665
1,590
105,862 127,003
126,503
117,460
------900
113,045
=amaaeaav aacaaaaoa
aacaacoca:
accaeaaaa
occoovoco
....... ....... ........ . ...
CITY OF IOWA CITY
FY87 OPERATING BUDGET
EXPENDITURES
11120 CITY CLERK
PERSONAL SERVICES:
TRANSFER TO:
FTE BUDGET NONE
0
FY86 FY87 TOTAL 0
XRK/TYPIST 1.00 1.00 17,688
1.00 1.00 22,079
1.00 1.00 26;593
MINUTETAKER (PT) .25 .25 4,530
TOTAL
450
5,069
3:841
5,437.
INTRA -CITY CHARGEBACKS:
ADNIN3
DEPUTI
VEHICLE OPERATIONS
CITY C
381
SR. CI
0
LONGEV
WORD PROCESSING
ADMINISTRATIVE OVERHEAD
FICA
vao0
. ..... ..
IPERS
0
HEALTE
TOTAL
-vavvvvvvv
LIFE I
71
DISABI
....... ....... ........ . ...
CITY OF IOWA CITY
FY87 OPERATING BUDGET
EXPENDITURES
11120 CITY CLERK
PERSONAL SERVICES:
TRANSFER TO:
FTE BUDGET NONE
0
FY86 FY87 TOTAL 0
XRK/TYPIST 1.00 1.00 17,688
1.00 1.00 22,079
1.00 1.00 26;593
MINUTETAKER (PT) .25 .25 4,530
TOTAL
450
5,069
3:841
5,437.
INTRA -CITY CHARGEBACKS:
184
VEHICLE OPERATIONS
6
381
VEHICLE REPLACEMENT
0
3.25 3.25 86,252
WORD PROCESSING
ADMINISTRATIVE OVERHEAD
0
vao0
. ..... ..
CBD MAINTENANCE—
0
TOTAL
-vavvvvvvv
6
32
CAPITAL. OUTLAY
.1 COMPUTER TERMINAL 900
TOTAL 900
l _ _
CITY OF 10WA CITY
! FY87 OPERATING BUDGET
t EXPANDED SERVICE LEVEL REQUEST
City Clerk 1112.0
.. COST: $900 j g
APPROVED FOR FUNDING: Yes
DESCRIPTION: e'
V17.120 Terminal for Clerk : $800 �I `
Cable fee 100
(A port was added in the Clerk's office Wthe-time the other ports were installed.)
WHY SHOULD THIS EXPANDED•SERVICE LEVEL BE FUNDED?
Incof the computer has resulted in a lessening of storage problems but most retrieval requests
rreased usage
aow involve computer look-up.
Currently when a phone, request is received by the Clerk it is necessary for the Clerk to leave her office, r
move the` "Deputy`or' Adm. Clerk Typist from their desk, access their terminal, and return to the Clerk's
office with the.,response.
. More efficient and effective response to customer requests and less disruption to office routine would be
addressed by a third terminal
33
J
PROGRAM DIVISION STATEMENT
FUND: GENERAL
PROGRAM: POLICY 6 ADMINISTRATION
DIVISION PURPOSE:
DEPARTMENT: CITY ATTORNEY
DIVISION: CITY ATTORNEY
The.City.Attorney (a) represents the City in litigation in all courts and before administrative agencies;
(b)'provides legal advice, opinions and services to the City Council, Manager, Clerk, Department Heads,
Staff and City Commissions; (c) prepares ordinances and legal documents for the City; and (d) has responsi-
bility for the administration of the Legal Department. -
DIVISION GOAL:
Eneure`'during FY87'that the City Council, Manager; Departments and Commissions continue4o receive sound
and prompt legal advice and services; provide effective advocacy before all courts and agencies; and strive
to improve the efficiency and professional expertise of the Legal Department.
GENERAL DIVISION OBJECTIVES:
34
1.
Continue to provide prompt, objective, quality legal services to City Council, Manager, Clerk, staff,
Boards and Commissions.
2.
Keep abreast of rapidly developing and changing areas of municipal law such as antitrust and tort
liability.:.; .
J
3.
Represent the City objectivelyand effectively in litigation.
,
4.
Revise and update the Departments filing system:
5.
Maintain communications with Department and Division Heads in order to render preventive legal advice
Jbefore
problems occur.
NEN
DIVISION OBJECTIVES:
1.
Assess the feasibility of a risk management/self insurance program in terms of reducing or preventing
further increases in tort liability insurance premiums.
r1
2.
3.
Implement a risk management/self insurance program if its feasibility is demonstrated.
Develop and implement a performance evaluation system for Legal Department personnel. 7
4.
Develop a system of performance measurements for the Legal Department.
"f
PERFORMANCE MEASUREMENTS:
The
work of the City Attorney and Legal Department's work is either reactive (i.e., in response to moves or
actions by third parties) or advisory (assisting Council, the City Manager, City Clerk, Department Heads
and
Boards and Commissions) The true measure of City Attorney and Legal Department performance is quality
legal work performed promptly.
34
V� .w..., w. ....,::::::........ ....-..,......
........,..,....
35
N
CITY OF IOWA CITY
FY87 OPERATING BUDGET
RECEIPTS AND EXPENDITURES
SUMMARY
11130 CITY ATTORNEY
EXPENDITURES:
-- FY86
BUDGET ----
---- FY87
BUDGET --
FY85 ADOPTED
REVISED
DEPT
ADHIN,,
- ACTUAL BUDGET
ESTIMATE
REQUEST
'PROPOSAL.,
"T
PERSONAL SERVICES
101,814 160,781
160,781,
170,683
l
172,233,,:
COMMODITIES
6,680 4,900
7,450
7,400
7,400
SERVICES AND CHARGES
69,378 17,620
19,235
20,570
20,343
i
•
CAPITAL OUTLAY
138 1,755
1,755
470
235 P
TOTAL
178,010 185,056
189,221
199,123
200,211.
'
�c>r�—mao �oaovwa
. vavea>mav
•msecs�as�
aaascaov�-:'
� I
35
N
�-�'+:.:.:,,...,.,t................„,a....w-1111.,. -»:: r..:.....,.........c_..........:... �:.,....:.:....:...n..,....-..�,....,-.
i
I' I
"I
q
i
I I
f `
J ASSTNCITYc
ASST. CIT1
CITY ATTOF
TEMPORARII
1 LONGEVITY
FICA
SURS
PLBNENT
LI6IU:I FE NSR
DISABILITY
1
CITY OF IOWA CITY
FY87 OPERATING BUDGET
EXPENDITURES
11130 CITY ATTORNEY
PERSONAL SERVICES:
FTE BUDGET
FY86. FY87 $
1.00 1.00
00 90�Z59
TOTAL
NONE
TRANSFER TO:
0
TOTAL _-------0
ccvaavvva
1.00 1.00 55,126
1:250
475
5;121 INTRA—CITY CHARGEBACES:
300 VBNICLS OPERATIONS 3
8,332 VEHICLE REPLACEMENT 0
395 WORD PROCESSING 0
_ __ __ __ _ _034 ADMINISTRATIVE OVERHEAD 0
4.00 4.00 172,233 CBD MAINTENANCE 0
v.... 1111. ..17..2.3
TOTAL 3
.sysv22.2
CAPITAL OUTLAY:
1 EXECUTIVE CHAIR 2_3_5
TOTAL 235
acaysv22v
36
9
q
i
EXPENDITURES:
CITY OF IOWA. CITY
FY87 OPERATING BUDGET
RECEIPTS AND EXPENDITURES SUMMARY
11140 ECONOMIC DEVELOPMENT
---- FY86 BUDGET ---- ---- FY87 BUDGET ----
'!
NOTE: SEE ADMMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS
FY85
ADOPTED
REVISED
DEPT
ADMIN
ACTUAL
BUDGET
ESTIMATE
REQUEST
PROPOSAL kI ,
SERVICES AND CHARGES 40,000
- 40,000
40,000
40,000
40,000_ �{
T
TRANSFERS OUT 0
0
---------
0
---------
0
---------
0: p
-----------t
TOTAL 40,000
40,000
40,000
40,000
40,000,-
nnaaocoam
mmaaccmcm
cccavomc.
cnacammmm
avavncmms, W
- �...
NOTE: SEE ADMMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS
�l
J
"�u�v�t Kata a -h aaaa
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: CITY MANAGER
PROGRAM: POLICY & ADMINISTRATION DIVISION: CITY MANAGER
DIVISION PURPOSE:
The City Manager supervises implementation of policy and procedure as directed by the City Council through
the .coordination and supervision-of.operations in all City Departments for the purpose of promoting
efficiency and effectiveness, and advises the City Council on matters relating to the planning, develop-
ment, and current operating status of all City departments.
DIVISION GOAL:
To professionally advise, direct and evaluate Department Heads and other management personnel in their
respective functions in a manner consistent with current and future community needs and in conformity with
the dictates of existing laws, established policies and procedures, and the City's Comprehensive Plan.
DIVISION OBJECTIVES:
1. Develop and administer City fiscal program through preparation of the Capital Improvements Program and
the FY87 Operating Budget for certification by March 15, 1986.
2. Timely dissemination of:relevantinformation to City'Council; staff,-and'the('general public.
3. Advise and direct department and division administrators to facilitate timely and efficient completion
of assigned projects and programs according to the dictates of City Council policy.
4. Quarterly evaluation of all departmental progress and annual evaluation of all Department Heads.
5. Solicit citizen input into the governmental process through distribution of citizen questionnaires.
PERFORMANCE MEASUREMENT:
General measurement of performance is reflected in the performance level of all departments and divisions.
The City Council evaluates the City Manager annually based upon timely and efficient city-wide operations
consistent with established Council policy.
„I
�.� 38
i
i
vl
CITY OF IOWA CITY
�I
FY87 OPERATING BUDGET
e!
RECEIPTS AND EXPENDITURES SUMMARY
11210 CITY MANAGER
W
EXPENDITURES:
-- FY86 BUDGET ----
FY85 ADOPTED REVISED
---- FY87
DEPT
BUDGET ----
ADMIN
ACTUAL BUDGET
ESTIMATE
REQUEST
PROPOSAL
T
PE RSONAL'SERVICES
COMMODITIES
135,363 138,800
2 219
138,800
145,592
145,592
`^
SERVICES AND CHARGES
CAPITAL OUTLAY
50;924 39;193
1,250 30,170_
34;826
40,839
39;929
10,170
0
20,1000 '
TOTAL
189,756 210,498
meoo_coo
186,131
—
�
as —o-vm
ooeaenool
aosavoaa
aaac�a8aa'
NOTE SES ADMINISTRATIVE
RECEIPT SUMMARY. FOR-
DETAILED RECEIPTS
i
i
_
39
L'
CITY OF IOWA CITY
F787 OPERATING BUDGET
EXPENDITURES
11210 CITY MANAGER
PERSONAL SERVICES: TRANSFER TO:
FTE BUDGET NONE p
FY86 FY87 $ TOTAL p
MIN. 'ASST. - CITY MANAGER 1.00 1.00 23,468
3ISTANT CITY MANAGER 1 00 1 00
CAPITAL OUTLAY:
MICROCOMPUTERS 20_000
TOTAL 20,000
40
%4
CITY MANAGER37,520,
TEMPORARIES
1.00 .1.00
58,282 .
,
-
LONGEVITY
1,200
825
FICA
IPERS
7,449
SUPPLEMENTAL RETIREMENT
3,881
7,040
INTRA -CITY CHARGEBACRS:
HEALTH INSURANCE
LIFE INSURANCB
4,916
VEHICLE OPERATIONS
1,240
DISABILITY INSURANCB
321
690
VEHICLE REPLACEMENT
WORD PROCESSING
1,495
0
„ ;;.TEAL
__ -----
3.00 3:00
---------
'145,592 .'
ADMINISTRATIVE OVERHEAD "'
CBD MAINTENANCE
0
0
mammm.mamm
mmmmmvmm
;�
TOTAL 2,735
aaaamvmaa
CAPITAL OUTLAY:
MICROCOMPUTERS 20_000
TOTAL 20,000
40
%4
i
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: HUMAN RELATIONS
PROGRAM: POLICY 8 ADMINISTRATION DIVISION: HUMAN RELATIONS
DIVISION PURPOSE:
Y
The Human Relations Department provides technical and support services to City departments and employees
r which include: employee recruitment and selection; administration of the classification, compensation,
performance evaluation systems, and the Affirmative Action Program; labor contract administration and .
s
assistance with negotiations; coordination of employee training and development; employee assistance::,
services and related personnel activities. The Human Relations Department works in conjunction with the
'<
Civil Service Commission.
e-.
DIVISION GOAL:
Administer the.City's personnel functions, with emphasis on prompt service to all departments; provide for ._
equity in compensation, -.systems,. and consistency in the application of personnel policiesandprocedures;
provide employees with needed training; maintain Affirmative Action efforts and maintain compliance with
,-the Civil Service procedures in all personnel actions.
j GENERAL DIVISION OBJECTIVES:
1. Provide,suitable applicant pools on a timely basis following notice of position vacancy.
-
2.,, Furtherance of -the principals of Affirmative Action in City employment by assisting in the review,
,.establishment, and attainment of Affirmative Action goals and objectives for every department, and
through preparation of.;semi-annual reports on Affirmative Action progress throughout FY87. Maintain
workforce minority representation above 5%.
3. Respond to all employee inquiries and/or requests for assistance on a timely basis.
4. Revise Personnel Policies. Human Relations Department Procedures, and Administrative and Confidential
Employee Rights and Benefits manuals by October 1, 1986.
5. Assist in labor contract negotiation and collect negotiations data by December 1, 1986.
—
6. Complete preparation of recommendations for compensation adjustments for non -bargaining unit employees
for Council consideration by December 30, 1986.
7. Provide a comprehensive to -house training program for both supervisory and non -supervisory employees
f
(minimum of 30 training hours) including training in managerial, supervisory and human relations
�.
skills, Affirmative Action topics, productivity improvement/skills training and training in personnel
procedures.
8. Coordinate and maintain a comprehensive employee safety program which includes twice yearly safety
training in each line division.
r)
41
!Ai ;
j
9. Continue to provide wellness services to Police/Fire and
general
employees with a goal of 250 units of
employee services. A unit of service may
include such
things
as one fitness assessment, one class
attended, etc.
10. Complete revision of all AFSCME/Confidential
performance evaluation forms by October 30, 1986.
NEW DIVISION OBJECTIVES:
1. Review/revise all City job descriptions by June
30, 1987.
PERFORMANCE -MEASUREMENT:
First Quarter
FY82
FY83
FY84
FY85 FY86
Applications Processed 1,627
2,781
2,404
3,701 601
Workforce Minority Representation (%) 3.9%
4.6%
4.8%
5.9% 4.6%
PositionsFilledInternally-Permanent 31
45
48
65 22
Positions Filled Externally -Permanent 21
19
12
9 5
..
Reclassification Requests 7
5
11
4 1
Training Conducted (hours) 70
46
84
45 0
Employee Wellness Services (units) 0
0
0
350 278
Performance Evaluation Forms Developed NA
NA
NA
NA NA
J
J
Job Descriptions Revised NA.
NA
NA
NA NA
DIVISION ANALYSIS:
The Human Relations Department strives to provide
service and guidance to City departments and divisions
which assist them in effectively fulfilling their functions.
Hunan
Relations currently provides a wide
range of personnel services intended to increase
the effectiveness of
the City workforce. Increases in the.
level of. services provided will require additional
departmental staffing
or a rethinking of current
services/objectives.
42
b%
'4
43
%4
Y
u
i
w
CITY OF IOWA CITY
c
FY87 OPERATING BUDGET
RECEIPTS AND EXPENDITURES SUMMARY
11220 HUMAN RELATIONS
W'
EXPENDITURES:
6I
---- PY86 BUDGET ----
---- FY87
BUDGET ----
ADOPTED
1
ACTUAL
ESTIMATE
REQUEST
PROPOSAL
a
PERSONAL SERVICES
92 518 ..95530
95 530
101 928
102,028
COMMODITIES
1,816 2;606
2,606
2,890
2,730
SERVICES AND CHARGES
33,002 43,922
39,922
48,637
48,331
rl '
CAPITAL OUTLAY
0 0
0
0
0
TOTAL
127,336 142,058
138,058,
153,455
153,089
j
I
acv_ccovc vccc_vvav
ccccaavav
cavvccaca
Ivvavcvcaa
6.:
NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR
DETAILED RECEIPTS
43
%4
Y
�'raMa.naaw-A.va. a.
FY87TOPERATING BUDGET
11220 HUMAN
!
PERSONAL SERVICES:
TRANSFER TO:
_
FTE
BUDGET
NONE
FY86
FY87
$
TOTAL
J
PERSONNEL ASSISTANT 1.00
PERSONNEL GENERALIST
1.00
21,560
1.00
HUMAN RELATIONS DIRECTOR
1.00
24,704
TEMPORARIES 1.00
1.00
38,809
LONGEVITY
766
FICA
600
_,
3� 27
HEALTH INSURANCE
r
INTRA -CITY CHARGEBACKS:
LIFE ;INSURANCE-'
4,916
DISABILITY INSURANCE
VEHICLE OPERATIONS
397
_____
468
VEHICLE REPLACEMENT'
0
��, 3.00
_____ ______228
3.00
102,028
WORD PROCESSING
ADMINISTRATIVE OVERHEAD:
0
_. msmmm
mmss vm®vvmsmm
CBD MAINTENANCE
0
TOTAL
397
mmammmmem
I
CAPITAL OUTLAY:
1
NONE
..
TOTAL<:;
------�-
...
. -
vvvevvvv0
_r
i
J
44
CITY OF IOWA CITY
FY86 OPERATING BUDGET
EXPANDED SERVICE LEVEL REQUEST
HUMAN RELATIONS /1122.0
COST: $6,430
T I APPROVED FOR FUNDING: No
DESCRIPTION: Half-time Temporary Administrative Assistant
al
This position would provide assistance to current staff to allow them to perform "routine maintenance" to
the personnel system and to implement an employee safety program for risk management,purposes, while
carrying on routine departmental activities such, as employment, in-house training, affirmative action, etc.
;
$6.00 per hour 19 hours per week for a full year.
- - $5,700 salary
$ 730 FICA and IPERS
6,430
WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED?
�
This position is necessary to maintain the current level of services, without significant service cutbacks.
-. Staffing levels in Hunan Relations have not increased since 1974 although the department in that time has
an explosion both in legal restrictions which complicate the job and in demand for services.
_-,__undergone
Human Relations is one-half position below the average for personnel staffing in other Iowa cities (and
many of these cities have already experienced significant work force contractions).
Funding of this position will allow for a systematic maintenance program to be implemented for the person-
nel system, which has not been done since 1981. This will include rewrites of all job descriptions,
performance evaluation forms and personnel policies manual - which form the "infrastructure" of the
personnel system. These documents frequently form the basis for the City's defense of personnel actions
s and it is crucial that they be updated. Existing workload will not permit systematic updating without
additional staffing.
The City's safety program requires attention to function in risk management. Staffing did not permit
r
functioning of safety committees in FY85 and the cost of employee injuries increased 250% for FY84 (a
in
\ $40,000 increase costs).
The addition of a half-time position will work to remedy both of these situations.
':
45
61
r
FUND: GENERAL
PROGRAM: POLICY b ADMINISTRATION
PROGRAM DIVISION STATEMENT
DEPARTMENT: HUMAN RELATIONS
DIVISION: CIVIL SERVICE COMMISSION
DIVISION PURPOSE:
The function of the Civil Service Commission is the implementation of the Iowa Civil Service Code for. City
employees in covered positions. The Commission is empowered to certify applicants as qualified for
appointment to Civil Service positions within City employment and to provide appeal rights for covered
employees in all matters related to suspension, demotion or discharge.
DIVISION GOAL:
'Work Wconjunction with the Human Relations Department in certifying 'candidates as eligible to fill''vacant
City positions; conduct hearings upon appeal of disciplinary actions; and perform "other, activities as
specified by Iowa Civil Service Code.
GENERAL DIVISION OBJECTIVES:
1. Certify lists of candidates eligible•for:appointment to Civil Service positions*.
2. Maintain' current promotional lists for all Police and Fire Department positions.
,,,,,3. Conduct hearings upon;notice,of appeal and within time.limits specified by Iowa Code..`
4 ,'Increase'the expertise of Commission members in ,recommending and,,participating L in' selection proce-
dures'
5. Continue the use of assessment center techniques in selection procedures to the extent possible within
staffing constraints.
DIVISION ANALYSIS:
"The lever of promotional and entry level testing for Police and Fire Department positions will substan-
tially affect the Commission's work load. Use of assessment centers as a selection technique,;is highly
dependent upon staff time availability.
46
I
ress'and development, including interconnections.
PROGRAM DIVISION STATEMENT
DEPARTMENT: CITY MANAGER
FUND: GENERAL
PROGRAM: POLICY 8 ADMINISTRATION DIVISION:' BROADBAND TELECOMMUNICATIONS
DIVISION PURPOSE:
Broadband Telecom"Unications Specialist (BTS) facilitates and oversees- the continued; operation of, the
The the City in cooperation with the Broadband Telecommunica-
Broadband Telecommunications Network (BTN) for City.
tions'Commission (BTC) so as to maximize the benefits of cable television to the City of Iowa
DIVISION GOALS:
...Monitor and oversee the _cable company and the BTN and facilitate and coordinate BTN uses, especially access
.' channel; programming,services, government channel; 29 programming and institutional and interactive applica-
°
Ci66s;df cable:'
GENERAL DIVISION OBJECTIVES:
1. Continued investigation and/or resolution of citizen complaints within 30 days.
BTN
2.
3.
Monitor p 9
P.
Assure pertinent BTN iiihrmation`•is:available for'public inspection,upon,reasonable-request
channels
_
4.
,Advise, .assist; facilitate and -promote the funding', operation and usage of,.access i
'Identify, "and/or training of'potential access channel users;, supervise
J
5.
contact, assure
in the production of access channel programming, especially for Government Access Channel
and/or assist
6.
29:
Continue staffing support for the Broadband Telecommunications Commission.,
NEW
DIVISION OBJECTIVES:
;1
,Select a'rion-profit organization (NPO) to operate !the local access. channel (26) and assist the.NPO to
initiate -operations-
i I
d ' i
q7
I
PERFORMANCE
MEASUREMENTS:
_
Proj.
FY81
FY82
FY83
FY84
FY85
FY86
FY87
1.
Citizen Complaints (Avg. no. of hrs. per month)
20
9
9
10
5
4
4
2.
Monitoring System 6 Staffing BTC
A. Monitoring cable.system (Hrs/Month)
12
10
10
15
8
- 5
5
T:
B. Staffing cable cannission (Hrs/Month)_
10
12
12
20
45 .
40
40
3.
Information Legislation Resource Function
-�
A. Local info, requests/drafting responses (Hrs/Mo)
20
32
32
40
15
13
13
J
B. Nonfocal info. requests 6 issues (Hrs/Month)
8
10
12
16
15
to
10
C. Speaking engagements (Hrs/Month)
2
1
10
3
2
2
2
4.
Access Channels Productions 6 Development
A. Consulting
on local govt. and public
20
40
40
50
50
40
40
(j
(Hrs/Month)
jIproductions
J
8 . Research b development of all access channels
31
60
62
65
52
65
55
Fi
and NPO applications, policies, designs
(Hrs/Month)
C. Research and develop interactive and INET appli-
20
40
50
cations.A.
5.
Access Training, Equip., d Supervision
a
A. Citizens trained in workshops
15
10
10
6
8
4
6
per month
B. Testing graduates of workshops (No. Hrs/Month)
16
12
12
2
5
4
6
—�
C. Equipment trouble -shooting b repair (Nrs/Month)
6
10
6
9
9
10
6
'
6.
Monitoring FCC, Court Decisions Legislation (Hrs/Month)
6
3
3
t
i
I
48
7. Access Channel Growth (Hrs. per mo. on Ch.)
A. Library Ch. 20
B. Public Acces Ch. 26
C. Educational Ch. 27
0. Government Ch. 29 (Variety and quality
upgraded with govt programs tape exchange
with other agencies).
!672 hours equals 24 hours per day
49
Prof.
FY81
FY82
FY83
FY84
FY85
FY86
FY87
56
280
320
672*
672*.
672*
672*
48
160
200
100
150
200
250
8,,
20
40
200
225-..250
275
12
320
400
672*
672*
672*
672*
_ FY87TOPERATI99 BODGET
RECEIPTS AND EXPENDITURES SUMMARY
11230 BROADBAND TELECOMMUNICATIONS
'I
EXPENDITURES:
FY85
---- FY86
ADOPTED
BUDGET ----
REVISED
---- FY87
DEPT
BUDGET ----
ADMIN
I
ACTUAL
BUDGET
ESTI14ATE
REQUEST
PROPOSAL
PERSONAL SfiRVICfiS
COMMODITIES
41,895
1,785
43,066.
2,076
43,066
52,118
51,928
SERVICES AND CHARGES
CAPITAL OUTLAY
10,200
10,741
2,G76
10,741
2,105
11,591
2,105
10,751
TRANSFERS OUT
16,467_
__ 25,518
25,518_
24,487_
26,414-'
j
TOTAL
70,807
vaysvvvvv
81,621
81,621
90,521
91,198
vcncccccc
ccvcccccv
ccccccccc
cc.cccooc: ,.:
1
f
i
CITY OF IOWA CITY
FY87 OPERATING BUDGET
EXPENDITURES
11230 BROADBAND TELECOMMUNICATIONS
PERSONAL SERVICES: TRANSFER TO:
i FTE BUDGET LIBRARY AV ASSIST
FINANQQCUTADMINLACE RESERVE
FY86 FY87 $
Y TOTAL .
BROADBAND TELE. SPECIALIST 1.00 1.00 29,593
PROIDUCTIIION COORDINATOR - BTC (PT) .75 .75 14,745
TE
LONGEVITY.., 4200
50
FICA 3,202
IPERS 2,142
HEALTH INSURANCE t
1,313 INTRA -CITY CHARGE
LIFE INSURANCE109
DISABILITY INSURANCE17_4 VEHICLE OPERATIONS
____ __ _ ____
VEHICLE REPLACEMENT
TOTAL 1.75 1.75 51,928 WORD PROCESSING
_____ _____ _________ ADMINISTRATIVE OVERHEAD
CBD MAINTENANCE
TOTAL.,
51
NONE
13,451
7,500 .j
5,4_63
26,414 L4
HACKS: _
61
0 -
3,953
4 014
CAPITAL OUTLAY:
TOTAL
0
cccooccc0
i
j
I I i
I
"h.... .n ..... A.... t.... ca
�4
I
\i
J CITY OF IOWA CITY
FY87 OPERATING BUDGET
j EXPANDED SERVICE LEVEL REQUEST
Administration/Broadband Tel ecortmunications Specialist 1123.0
1 I
COST: $395.00
APPROVED FOR FUNDING: Yes
J
DESCRIPTIONS
Funding for access program publicity. - Ideal form would be the Program. Channel Guide being worked on, and
would be funded by several entities, including the University, Library, Kirkwood, Heritage and the Educa-
tional Consortium.
j WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED? j
J
There is no means of advertising Governmental Access Channel 29 programming, or any other access channel
programming'at this point in time. The Press -Citizen and Daily Iowan are not interested in including
listings of local channely in the regular TV Guide listings of each.paper. This may be the best means of l
advertising Channel 29 and all access channel programming. Would be provided free to citizens in stores, I
7 from Heritage, Library, BTS, etc.
:
E
- I
_� 52
3
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: CITY MANAGER
PROGRAM: POLICY 6 ADMINISTRATION DIVISION: BROADBAND TELECOMMUNICATIONS
COMMISSION
`w
DIVISION PURPOSE:
ei
T
The Broadband Telecommunications Commission (BTC) serves as an advisory body to the City Council. The BTC
reviews, evaluates, researches and makes recommendations on policies, rules, regulations, ordinances, and
ai
budgets relating to matters involving cable TV and the grantee. The Commission resolves disputes between
all conflicting parties concerning cable TV. The Commission ensures that all rules, records and rates
pertaining to cable TV are available for public inspection, and exercises broad responsibility: for the
`1
development of cable TV policies, especially ensuring maximum utilization of the local access cable TV
programming of the public, government and educational access channels.
DIVISION GOAL:
Monitor and oversee performance of the franchise and the Broadband Telecommunications Network (BTN),and
facilitate use of the network, especially in the area of access channel programming.
DIVISION OBJECTIVES:
1. Ongoing review of rates,' regulations, legislation and rules concerning cable TV and grantee and
recommend action to City Council.
2. Provide a forum for resolution of disputes, act as mediator and establish and administer sanctions as
necessary to ensure compliance with franchise agreement.
3. Ensure all rates, rules, regulations and policies involving cable TV are available for public inspec-
tion.
4. Develop ongoing rules, policies and recommendations as necessary to ensure the best cable system and
access channel usage for the Iowa City community; confer and advise on matters of interconnection with
17;
_ !
the Iowa City BTH.
5. Investigate, recommend and/or assist in the development of future cable directions and applications.
~ f
53
^
J
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: FINANCE
PROGRAM: POLICY & ADMINISTRATION DIVISION: ADMINISTRATION
DIVISION PURPOSE:
Provide, supervisory and secretarial support for the Finance Department, and coordinate the annual budget
process, the risk management program for all City departments, and daily investment activities..
DIVISION -GOAL:
Supervise the preparation of accurate and timely financial information which can be utilized effectively by
the City Council and City staff in making managerial decisions, and supervise and monitor centralized
support services and the Parking Systems.
GENERAL DIVISION OBJECTIVES:
1. Assure adequate budgetary control by reviewing and controlling all budget amendments and continuing to
monitor all receipts and expenditures.
2. Coordinate risk management program.of risk analysis, insurance purchases and claims analysis.
3. Annually update five year financial projections. -
4. Assure best return on investment of financial instruments. k
5. Monitor Finance Divisions' performance on respective Division Objectives.
PERFORMANCE MEASUREMENT:
1. Timely reports to City Manager on budget amendment requests and any problem areas in receipts or
expenditures.
2. Coordination with Safety Committee, annual analysis of insurance portfolio, quarterly claim reports
with analysis of losses.
3. Preparation of financial projections report for use by City Council in its annual goal setting ses-
sion.
4. Performance of Finance Divisions on the respective objectives.
DIVISION ANALYSIS:
• I
Completion of these objectives will allow the Finance Department to effectively attain its goals and
provide support to the City Council and City staff.
�i
I
54
3
CITY OF IOWA CITY
FY87 OPERATING BUDGET
RECEIPTS AND EXPENDITURES SUMMARY
11310 FINANCE ADMINISTRATION
EXPENDITURES:
- PY86
BUDGET - --
_
- =- FY87
BUDGET ----
FY85
ADOPTED
REVISED
DEPT
ADMIN
ACTUAL
BUDGET
ESTIMATE
REQUEST
PROPOSAL
PERSONAL SERVICES
105,986
143,864
143,864
155,279
155,279
COMMODITIES
1,543
1,100
1,100
1,030
1,070:
SERVICES AND CHARGES
11,134
7,671
7,671
8,845
9,166
CAPITAL OUTLAY
22;582
0
0
820
175
TRANSFERS OUT
790,807
1,035,789
906,931
0
803,563
TOTAL
932,052
1,188,424
1,059,566
165,974,
969,253
.
acc_cccco
ccaccccca
ocacccacc
cccaccccc
ccccr�ccc
NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS
a'w�a�aKaaaavt •mai t. � w ca
56
CAPITAL OUTLAY:
SECRETARIAL CHAIR 175
TOTAL ------175
aaaaaonva
-;
CITY OF IOWA CITY
FY87 OPERATING BUDGET
EXPENDITURES
11310 FINANCE ADMINISTRATION
I
PERSONAL SERVICES:
TRANSFER TO:
FTE BUDGET
JCCOG - CITY'S SHARE
39,677
7
--- ------
TRANSIT LEVY
382,833
�+
FY86 FY87 $
AIRPORT SUBSIDY
TRANSIT SUBSIDY
85,348
295,705
i
ADMIN. SEC.- FINANCE 1.00 1.00 22,386
TOTAL
803,563---------
03,563SR.
SR.ACCOUNTANT - FINANCE ADMI 1.00 1.00 24,660
ASST. FINANCE DIRECTOR 1.00 1.00 31,362
FINANCE DIRECTOR 1.00 1.00 52,568
TEMPORARIES 400
OVERTIME 100
..
LONGEVITY 550
INTRA -CITY CHARGEBACKS:
FICA 8,645
j
IPERS 5,174
HEALTH INSURANCE 8,332
VEHICLE OPERATIONS
VEHICLE REPLACEMENT
287
0
rj
LIFE INSURANCE 352
WORD PROCESSING
0
DISABILITY INSURANCE 750
ADMINISTRATIVE OVERHEAD
0
----- -------------
TOTAL, 4.00 4.00 155,279
CBD MAINTENANCE
0
TOTAL
287
.. - -
ctaanoaa
56
CAPITAL OUTLAY:
SECRETARIAL CHAIR 175
TOTAL ------175
aaaaaonva
FUND: GENERAL
PROGRAM: POLICY & ADMINISTRATION
PROGRAM DIVISION STATEMENT
DEPARTMENT: FINANCE
DIVISION: ACCOUNTING & REPORTING
(INCLUDING DATA PROCESSING)
-..DIVISION PURPOSE:
The purpose of the Accounting and Reporting Division is accurate and comprehensive accountability and
reporting of the financial activities for all City operations and divisions.
DIVISION GOAL:
Process and provide comprehensive financial information to all City operations in an efficient and ;>
effective manner.
GENERAL DIVISION OBJECTIVESi
- 1. -Establish and maintain accountability for the increasing number of federal and state assisted projects
and provide quarterly reporting of grant/project funds to appropriate departments.
2. Maintain or reduce the number of accounts payable, payroll, housing authority and special checking
account checks voided to under one percent annually.
3. Maintain and provide fixed asset documentation and comparative information to all departments
quarterly.''`
NEW DIVISION OBJECTIVES:`
I. Provide applications software, training, development, and maintenance to all approved central data
processing users.
PERFORMANCE MEASUREMENTS:
GRANTS/PROJECTS
FY79
FY80
FY81
FY82
FY83
FY84
FY85
1. Federal Grants
8
12
18
17
25
23
29
State Grants
9
13
11
8
7
7
11
Other Grants/Projects
19
-9 IIfff
-9
7
N
Tff5
57
6I
M. ....... vl.......
v.
2. Check Type: ACCOUNTS PAYABLE PAYROLL HOUSING AUTHORITY OTHERS
/ Checks: Issued Voided % Issued Voided % Issued Voided % Issued Voided %
FY80 7,801 195 2,5 15,462 93 .6 1,614 47 2.9 20 2 10.0
FY81 9,731 181 1.8 14,929 176 1.2 1,928 67 3.5 41 1 2.4
J FY82 7,869 185 2.4 15,689 28 .2 2,132 67 3.1 95 8 8.4
FY83 8,053 164 2.0 15,783 29 .2 2,270 44 1.9 329 1 3
FY84' 9,747, — 62 .6 16;142' 35 2 2,329 33 1.4 373 9 2.4
FY854 .- 11,019:' 80 .7 15,675 38 .2 2,455 26 1.1 107 5 4.7
_ 3. Fixed Assets Documentation
ASSETS ACTUAL VALUE
FY80.976 $26,413,652
j FYB1 - 1,010 27,830,477 '
FY82 1,165 43,348,038
FY83 1,292 51,666,680
FY84 1,495 54,040,668
FY85 1,586 55,656,780
ANALYSIS:
Fixed assets are carried at original cost, or at fair market value when received as donated properties. The
City follows the policy of not capitalizing streets, bridges, lighting systems, sidewalks, storm sewers and
individual assets with a cost of less than $500. y
"l
J
W
t
I
J 58
"NO7
CITY OF IOWA CITY
FY87 OPERATING BUDGET
RECEIPTS AND EXPENDITURES
SUMMARY
11320 ACCOUNTING 6 REPORTING
EXPENDITURES:
---- FY86
BUDGET ----
---- FY87
BUDGET.,-:--
FY85 ADOPTED
REVISED
DEPT
ADMIN
ACTUAL BUDGET
ESTIMATE
REQUEST
PROPOSAL
PERSONAL SERVICES
188,949 252,950
203,243
213,533
213,533
COMMODITIES
1,306 121110
1,461
1,587
1,587
SERVICES AND CHARGES
41,282 76,614
41,083
43,303
44,361
CAPITAL OUTLAY
0 80,300
800
220
0
TOTAL
231,537 421,974
246,587
258,643
259,481
c__cc_cca ocacaaoao
c.cocooaa
axxc_c_xx
ocoaxxaca
"NO7
FY87TOPERATING BUDGET
EXPENDITURES
11320 ACCOUNTING
!
PERSONAL SERVICES:
TRANSFER TO:
FTE BUDGET
NONE
p
T J
FY86 FY87 $
TOTAL
-----0
SRCOACC0
NTRCLERKCCOACCOUNTIN 1.00 1.00
ADMIN.ACCT.CLERK-ACCOUNTING
20,415
ACCOUNTANT
2.00 2.00 41,678
�! SR. ACCOUNTANT
1.00 1 00 25,015
-ACCOUNTING
CONTROLLER
1.00 1.00 23,672
SR:^ACCOUNTANT-ACCOUNTING"
OVERTIME
1.00 1.00 32,707
(PT) 50 .50 11,876
SNTRA-CITY CHARGEHACKS::"
LONGEVITY
500
FICA
1,975
VEHICLE OPERATIONS
p
IPERS
12,414
VEHICLE REPLACEMENT
p
HEALTH INSURANCE
85
WORD PROCESSING
p
' LIFE JNSURANCE
14 956
4,
ADMINISTRATIV EGOVERHEAD
0
INSURANCE
CBD, MAINTENANCE
JDISABILITY
p
----- ----- - - -923
TOTAL 7.50 7.50 213,533
avava
TOTAL
p
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avaaa avaaaaaaa
�aaa=acvv
CAPITAL OUTLAY:
-.
NONE
p
-
TOTAL
t 611
aaoaaaaav
.,r
114
PROGRAM DIVISION STATEMENT
FUND: GENERAL
DEPARTMENT: FINANCE
PROGRAM: POLICY & ADMINISTRATION
DIVISION: CENTRAL PROCUREMENT & SERVICES
sl
DIVISION PURPOSE:
~
The function of the Central Procurement
including
and Services
Division is to provide all departments
office supplies, telephone and radio
of the City with
communications,
centralized support services
procurement,
T
printing, mail, and photo identification
cards.
DIVISION GOAL:
Provide:'the varied support services stated
above in such a manner that the operating efficiencies of the City
_
as a whole and each division as a unit are enhanced.
GENERAL DIVISION OBJECTIVES:
1. Provide an annual report that reflects cost effectiveness of the Central Procurement & ServicesDivision.
" '2: 'Respond to all inquiries and/or requests for assistance on a timely basis.
.:
u
NEW DIVISION OBJECTIVE:
�
1. Evaluate•automated procurement software for better, more cost-effective procurement services by June 1987.
1
y
r, PERFORMANCE MEASUREMENTS:
_-
Projected
Proposed
FY82
FY83
FY84 FY85 FY86
FY87
Orders processed 603
Funds committed 971,840
814
1,353,553
835 775 775
2,813,228* 1,981,022 2,000,000
775
2,000,000
Print Shop (Impressions) 1,608,777
2,119,050
2,071,184 2,091,316 2,100,000
574,047 679,354 700,000
2,100,000
720,000
Copier (Impressions) 428,188
----
505,619
218,699
254,517 264,670 270,000
270.000
i
Mail (Pieces)
_ 'Transit Equipment Acquisition
!�
ea .
DIVISION ANALYSIS:
Staff time will be spent on continuing
to be more
available to departments for assistance
and establishing
increased City wide usage contracts..
oQ
61
,
r
........... .
%4
CITY OF IOWA CITY
FY67 OPERATING BUDGET
RECEIPTS AND EXPENDITURES SUMMARY
11330 CENTRAL PROCUREMENT & SERVICES
-PERSONAL SERVICES
BUDGET ----
---- FY87
COMMODITIES
FY85
ADOPTED
REVISED
SERVICES AND CHARGES
ADMIN
ACTUAL
BUDGET
CAPITAL OUTLAY
REQUEST
PROPOSAL
TOTAL
131,820
131,820
137,981
137,981
1,284
1,490
1,490
1,565
NOTE: SEE ADMI
55,258
63,035
62,437
61,497
61,397
150
1:300
Ft
22:000
0
181,953
197,645
197,047
223,043
200,943,
........... .
%4
CITY OF IOWA CITY
FY67 OPERATING BUDGET
RECEIPTS AND EXPENDITURES SUMMARY
11330 CENTRAL PROCUREMENT & SERVICES
---- FY86
BUDGET ----
---- FY87
BUDGET ----
FY85
ADOPTED
REVISED
DEPT
ADMIN
ACTUAL
BUDGET
ESTIMATE
REQUEST
PROPOSAL
125,261
131,820
131,820
137,981
137,981
1,284
1,490
1,490
1,565
1,565
55,258
63,035
62,437
61,497
61,397
150
1:300
1:300
22:000
0
181,953
197,645
197,047
223,043
200,943,
CITY OF IOWA CITY
FY87 OPERATING BUDGET
-EXPENDITURES -
11330 CENTRAL PROCUREMENT & SERVICES
PERSONAL SERVICES: TRANSFER TO:
FTE BUDGET NONE
--- _----' TOTAL
FY86 FY87 $
0
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FUND: GENERAL
PROGRAM: POLICY b ADMINISTRATION
DIVISION PURPOSE:
PROGRAM DIVISION STATEMENT
DEPARTMENT: FINANCE
DIVISION: TREASURY
Provide accurate records, timely billings and reasonable collection of unpaid accounts for utility and
parking customers; and utilize full banking and investment services .so that all cash
T
.transactions,
including investments, are secured and recorded and yield maximum .income opportunities.
-DIVISION GOAL:
Meet all billing and collection schedules using information which reflects the customer's status, invest
100% of 'idle funds, and: generate statistical and financial reports necessary for analysis of treasury
activities.
":GENERAL DIVISION OBJECTIVES:
1. Forecast major receipts and monitor the daily banking activity to maximize investment opportunities.
2. Schedule the billing
and collection procedures for utility fees and parking fines so that all accounts
-'
are current and decrease uncollectible amounts.
3.-• Nonitor. utility; uncollectible accounts to determine, increase/decrease based. on new procedures, vs.
procedures prior to,November,1983 and complete aithree-year comparison in November 1986.,.
NEN DIVISION.OBJECTIVES.
1. ' Review -utility. and traffic procedures and fees to establish necessity and suitability based on customer
service, division productivity and cost to City. Recommendations on any changes to Finance Director by
March 30, 1987.
2. Complete method of reconciling computer tickets fines
statistics on parking with actual issued,
;
receipts and manual transactions by February 1, 1987.
J
64
PERFORMANCE MEASUREMENT:
65
Actual
Actual
Actual
Actual
1st Quarter
Projected
FY82
FY83
FY84
FY85
FY86
FY87
Cash Register Transactions
33,305
50,895
48,521
57,404
13,044
58,552
Utility Billings
76,106
81,026
84,700
88,922
22,035
90,700
Billing Corrections
195
125
42
128
'Account Changes
3,809
5,775
6,052
3,101
1,507
4,564
Hearing Letters
3,500
8,017
8,931
9,143
2,438
9,325
Shutoff Notices
--625
1,276
1,571
1,551
506
1,788
% Collected
99.9%
99.9%
97.8%
98.3%
101.6%
99.9%
Parking Tickets Issued
150,658
126,237
139,277
152,766
41,750
167,000
t Tickets Paid
97,255
93,100
105,843
116,356
29,037
125,250
i of Billings Mailed
26,800
54,276
52,038
61,965
10,804
- 66,922
'%'Collected "
60.8%
73%
- 76%
76.45%
69.5%
75%
Investments at Year End
$12,075,873
$17,765,594
$17,900,971
$16,173,581
$14,086,260
NA
Average Yield
13.635%
10.123%
10.5%
12.05%
NA
11.00%
Interest Income
$1,860.056
$1,614,952
$1,807,508
$2,230,976
$398,624
':'$10600,000
Investment Transactions
827
538
543
750
105
650
- DIVISION ANALYSIS:
Cash register -transactions
are directly
related to user
fees and individual
billings.;
If more:.user.fees
are
assessed individuals"'in FY87;'-the-transactions
will
increaser Utility activity
has -'been -projected at a 2%
increase over FY85, a slower rate than
previous years
due to decreased new construction. The economic outlook
could increase collection letters
and shut offs and has had that effect
(negatively).in
the first quarter of .
FY86.'""The number of parking tickets is
continuing to rise and the reasons should
be assessed in
the event that•
better public relations could reduce this figure." Interest income
is projected 28.3%. less than
FY85 receipts
due "to`lower"interest rates
and probable
lower account
balances.
65
71 CITY OF IOWA CITY
FY87 OPERATING BUDGET
RECEIPTS AND EXPENDITURES SUMMARY
11340 TREASURY
EXPENDITURES:
---- FY86 BUDGET ---- ---- FY87 BUDGET ----
FY85 ADOPTED REVISED DEPT ADMIN
ACTUAL BUDGET ESTIMATE REQUEST PROPOSAL
66
%4
PERSONAL SERVICES
COMMODITIES
252,423
1 741
261,889
2 299
261,889
2 299
274,544
274,544
Iti
SERVICES AND CHARGES
CAPITAL OUTLAY
13:148
427
.15:165
14,529
1 975
15,614
1 975
14 391
.
0
0
780
2 970
TOTAL
267,739
279,353278,717
292,913
293,880
NOTE:• SEE ADMINISTRATIVE REczIpT
SUMMARY FOR
DETAILED RECEIPTS
66
%4
CITY OF IOWA CITY
FY87 OPERATING
11340 TREASURY
PERSONAL SERVICES:
FTE BUDGET
FY86 FY87 $
1.00 1.00 14,472
3.00 3.00, 54,998
2.00 2.00 38,116
1.00 1.00 19,525
1.00 1.00 20,415
1.00 1.00 18,831
1.00 1.00 21,412
1.00 1.00 32,25
1,180
2,175
15,887
12,158
20x602
1,286
TOTAL 11.00 11 00 274,544
ccccl 11700 sa274,544
67
3
INTRA -CITY CHARGEBACKS:
_
VEHICLE OPERATIONS
0
VEHICLE REPLACEMENT
0
WORD PROCESSING
0
ADMINISTRATIVE OVERHEAD
0
CBD MAINTENANCE
0
' f
_ TOTAL
..1......
("
r
CAPITAL OUTLAY:
3 COMPUTER TERMINALS
2,650
_
2 CALCULATORS
320
TOTAL
2,970
1101.1110
I
c
a7
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J
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CITY OF IOWA CITY
FY87 OPERATING BUDGET
EXPANDED SERVICE LEVEL REQUEST
Finance/Treasury 01134
COST: $2,650.00
APPROVED FOR'FUNDING: Yes
DESCRIPTION: 3 CRTs -"Computer remote terminals"
$800 x 3 $2,400.00
Installation costs -2 new 'ports at
$25.00 for 8'hours plus cable'costs ' $ 250.00
. f3�0a
WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED?
10 Treasury staff members share 7 CRTs. 90% of the work assignments'and the customer service 'require
access, to the computer program data. 3 staff members in the customer service area have CRTs!at their
"`desks 7 employees :share the 4 remainingCRTs. Additional 'CRTs'would increaseproductivity; lower daily
stress on employees and create a better customer service environment.
Current problems with shared CRTs:
a. Must use when terminal is free - sometimes inappropriate time for staff person or activity.
b. Must go to CRT to answer each customer question - frustrating and time consuming.
c. Must move ledgers, reports andoiher sources of data to work area'- sometimes several times'if CRT is
needed by another staff person with more immediate needs.
d. Limited working space when entering or checking line items at shared CRT stations.
68
3
k�...,..........,,,......,
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: FINANCE
PROGRAM: POLICY 8 ADMINISTRATION DIVISION: WORD PROCESSING
DIVISION PURPOSE:
The function of the Word Processing Center is to provide centralized dictation.and,typing ,services to City
',. departments.
DIVISION GOALS:
Produce typewritten documents for City departments in an efficient, .accurate and timely manner through the
combination of the efforts of trained word processingspecialists and the -use of text editing typewriters
and related word processing equipment
GENERAL DIVISION OBJECTIVES:
I. 1 Maintain an average: monthly .turnaround time for centrally, dictated work of: four or fewer hours, based
r; on;a.25% sampling
4,:.2. ,Have no;morejkhan 3%,of total production -returned for correction of typographic errors; only (excluding
draft documents). y i
j 3. Maintain past production levels or exceed them depending on workload.
PERFORMANCE MEASUREMENTS:
I Est. Projected,.
FY81 FY82 FY83 FY84 FY85 FY86, FY87
Average Turnaround.- 3.2 3.1 3.4 3.5 _ 3.4. .3.5 3.5
(Hours)
% of Total Production
Returned for Typo 2.1 2.3 2.7 2.6 2.4 2.5 2.5
s Correction Only
Average Monthly 1987 2221 2718 2750 2720 2750 2750
Production (Pages)
` DIVISION ANALYSIS
Emphasis in FY87 will be toward a continued refinement of procedures to increase efficiency in the Word
C Processing Center as technical knowledge of the word processing equipment lncrease4.
69
.I
l
I
I
CITY OF IOWA CITY
FY87 OPERATING BUDGET
RECEIPTS AND EXPENDITURES SUMMARY
11360 WORD PROCESSING
EXPENDITURES:I ---- FY86 BUDGET FY87 BUDGET __D
FY85 ADOPTED REVISED DEPT ADMIN
ACTUAL BUDGET ESTIMATE REQUEST PROPOSAL
PERSONAL SERVICES
92,785
97,177
.94 677
21,716
COMMODITIES
2,599
2;635
2:635
124'083
SERVICES AND CHARGES
22,643
23,037
25,537
CAPITAL OUTLAY
0
8:800
8;800
TOTAL
118,027
131,649
131,649
99 432700
97 432
2:
2; 700
21,716
23,716
235
235
124,063
124'083
J -S t
NOTE: SEE ADMINISTRATIVE RECi3IPT SUMMARY FOR DETAILED RECEIPTS
j
"•�:i......a.a.a.... a.. h...a.a:...aa+.w.....+.::: rr.......,,......_..w....,_......�...v:........n•_.w.....v...nww.a•...
-
CITY OF
IOWA CITY
j
FY87 OPERATING BUDGET,
— �
EXPENDITURES
11360 WORD
PROCESSING
_
}
PERSONAL
SERVICES:
TRANSFER T0:
a
FTE
BUDGET
NONE
0
c
FY86 FY87
$
TOTAL
0
f
WORD PROCESSING OPERATOR
3.00 3.00
56,221
j
WORD PROCESSING SUPERVISOR
1.00 1.00
25,865
OVERTIME
_
lANGEVZTY`
875
. . .
—
FICA
6,026
IPERS
4,538
HEALTH INSURANCE
LIFE INSURANCE
3,000
INTRA—CITY CHARGEBACKS:
DISABILITY INSURANCE
220
487
VEHICLE OPERATIONS
0'
----- -----
---------
VEHICLE REPLACEMENT
0
TOTAL
4.00
97,432
WORD PROCESSING
O
_4_00
ADMINISTRATIVE OVERHEAD
0
I
CBD MAINTENANCE
0
,
TOTAL
0
CAPITAL OUTLAY:
1 EXECUTIVE CHAIR
TOTAL
235
C
I
%
I
71
1
l
1
.m�flA`.MLL W J1�V'�41JViiU ri✓Y-f •
EXPENDITURES:
RSONAL SERVICES
MMODITIES
RVICES AND CHARGES
CAI OUTLAY
will
CITY OF IOWA CITY
FY87 OPERATING BUDGET
RECEIPTS AND EXPENDITURES SUMMARY
11370 DATA PROCESSING
ACTUAL
-- FY86
BUDGET
BUDGET ----
ESTIMATE
-- FY87
PE
CO
CA
f.
29,362
5,361
0
0
49,707
10,649
53,260
10,738
53,260
81371
28,290
0
0
•35,531
76,500
39,044
56,610
40,949
70,460.:...:,.
63,817
CO�Sasts�
0
OtYYf�
f.
J
173040
CCL7=CGCG •. .
i
RSONAL SERVICES
MMODITIES
RVICES AND CHARGES
CAI OUTLAY
will
CITY OF IOWA CITY
FY87 OPERATING BUDGET
RECEIPTS AND EXPENDITURES SUMMARY
11370 DATA PROCESSING
ACTUAL
-- FY86
BUDGET
BUDGET ----
ESTIMATE
-- FY87
BUDGET ----
REQUEST
PROPOSAL
29,362
5,361
0
0
49,707
10,649
53,260
10,738
53,260
81371
28,290
0
0
•35,531
76,500
39,044
56,610
40,949
70,460.:...:,.
63,817
CO�Sasts�
0
OtYYf�
172,387
C=i=C3RC=
1591652
iCCCCC===
173040
CCL7=CGCG •. .
NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS
72
sz
j
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CITY OF IOWA CITY
FY87 OPERATING BUDGET
EXPENDITURES
11370 DATA PROCESSING
PERSONAL SERVICES:
FTE
FY86 FY87
BUDGET NONE
SYSTEMS SPECIALIST " 1.00 1.00 20,773
INFORMATION SPECIALIST - 1.00 1.00 23,621
FICA - '.':- _ 3 174..
IPERS
HEALTH INSURANCE
LIFE INSURANCE
DISABILITY INSURANCE
TOTAL
2;488
2119
I
I
I 1
TRANSFER TO:
0 aj
TOTAL; 0
252 INTRA—CITY CHARGEBACKS: `
2.00 2.00 53,260 VEHICLE OPERATIONS 0 r
____ _____ ==moi==== VEHICLE REPLACEMENT 0 L
WORO PROCESSING 0
ADMINISTRATIVE OVERHEAD MAEEACCU
TOTAL
CAPITAL OUTLAY: i
BBT COMMUNICATION CABLING 9,450
REPLACE TAPE DRIVE 56,360 10
5 COMPUTER TERMINALS 4_650
TOTAL 70,460
Y+
r
• M
Y 1
{
73 I(
■
a'�atiwiaan ataast.aaa t,, n..........+ww?w:.ar.y::a':.a-.:aaa..a.wa.++wrs�e:+.•n..:v.v:.vw..v:.vnwv.v..:n•.wor:w..
CITY OF IOWA CITY
FY87 OPERATING BUDGET
EXPANDED SERVICE LEVEL REQUEST
_.. Finance/Data Processing - /1137.0
COST: $14,100
APPROVEO.FOR FUNDING: Yes
DESCRIPTION:
5 Data Terminals $ 4,500
5 Data Communication Cables 150
Communication cable for BBT termination to terminal sites 250
Communication calbe for BBT termination to computer site 500
Local Area Network at computer site 2,500
Local Area Network at terminal site 2,500
Translator to connect LAN to computer X13 700
TOTAL ,
WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED?
With expanded room available on the new computer configuration, it is advisable to plan for additional
system user growth. It is anticipated that future users would be in buildings other than the Civic Cen-
ter. For this.reason it is recommended that we pursue use of the Institutional Network that exists because
of the Cable TV franchise agreement. This communication method for putting off site users on-line if
preferable over using phone lines for the following reasons:
1. Data transfer rate on broadband lines would be eight (8) times faster than on phone lines, (1200 baud
vs. 9600 baud).
2. Phone lines tend to corrupt the data transfers with other activity on the lines.
3. Cost on the phone method of communication would be as follows:
4 receive modems a $800 $ 3,200
4 send modems N $800 3,200
4 send phone lines @ $16.30 Mo. for 36 months 2,347
4 receive phone lines @ $12.20/mo. for 36 months 757
TOTAL
This is higher than the cost of using the Institutional Network •($9,450).
74
f
i
7
i
i
i„
r+!
M
J
a'�atiwiaan ataast.aaa t,, n..........+ww?w:.ar.y::a':.a-.:aaa..a.wa.++wrs�e:+.•n..:v.v:.vw..v:.vnwv.v..:n•.wor:w..
CITY OF IOWA CITY
FY87 OPERATING BUDGET
EXPANDED SERVICE LEVEL REQUEST
_.. Finance/Data Processing - /1137.0
COST: $14,100
APPROVEO.FOR FUNDING: Yes
DESCRIPTION:
5 Data Terminals $ 4,500
5 Data Communication Cables 150
Communication cable for BBT termination to terminal sites 250
Communication calbe for BBT termination to computer site 500
Local Area Network at computer site 2,500
Local Area Network at terminal site 2,500
Translator to connect LAN to computer X13 700
TOTAL ,
WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED?
With expanded room available on the new computer configuration, it is advisable to plan for additional
system user growth. It is anticipated that future users would be in buildings other than the Civic Cen-
ter. For this.reason it is recommended that we pursue use of the Institutional Network that exists because
of the Cable TV franchise agreement. This communication method for putting off site users on-line if
preferable over using phone lines for the following reasons:
1. Data transfer rate on broadband lines would be eight (8) times faster than on phone lines, (1200 baud
vs. 9600 baud).
2. Phone lines tend to corrupt the data transfers with other activity on the lines.
3. Cost on the phone method of communication would be as follows:
4 receive modems a $800 $ 3,200
4 send modems N $800 3,200
4 send phone lines @ $16.30 Mo. for 36 months 2,347
4 receive phone lines @ $12.20/mo. for 36 months 757
TOTAL
This is higher than the cost of using the Institutional Network •($9,450).
74
SERVICES AND CHARGES
TOTAL
CITY OF IOWA CITY
FY87 OPERATING BUDGET
RECEIPTS AND EXPENDITURES SUMMARY
11400 RISK MANAGEMENT
75
-- FY86
BUDGET ----
---- FY87
BUDGET -- -
FY85
ADOPTED
REVISED
DEPT
ADMIN
,y
ACTUAL
BUDGET
ESTIMATE
REQUEST
PROPOSAL
453,776
355,300
708,062
1;098,857
882,438'`
453,776
355,300
708,062
1,098,857
882,438-1
;
--------
---------
---------
---
aw
75
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: PARKS & RECREATION
PROGRAM: DIVISION: GOVERNMENT BUILDINGS
DIVISION PURPOSE:
The function of the Goverment Buildings Division is to provide cleaning, general maintenance, and routine
repair services for the Civic Center (except the Fire Department), Davis Building, and Public Works offices
in -the United Federal Building.
DIVISION GOAL:
Provide maintenance services in a cost-efficient manner for all government buildings.,
GENERAL DIVISION OBJECTIVES:
1. Take action on government building service requests or complaints within one week 90% of the time.
2. Initiate a biannual departmental survey In which 75% of the respondents rate the cleaning performance
in government buildings as good or excellent.
3. Government Buildings employees to attend two low cost workshops before June 1987, that will improve
their technical expertise for their maintenance responsibilities.
4. Increase utilization'.0freferra.1s. from the Courts of persons assigned, to do. community, service work.
PERFORMANCE MEASUREMENTS:
1. Record and evaluate quarterly all complaints about the condition of buildings to determine where
corrective measures should be taken.
2. We will attempt to reduce complaints by 20% for the year. Complaints are now averaging three per
month.
7e
t
10
...... . .....
-------------
CITY OF IOWA CITY
FY87 OPERATING BUDGET
RECEIPTS AND EXPENDITURES SUMMARY
11500 GOVERNMENT BUILDINGS
al
EXPENDITURES:
---- FY86
BUDGET ----
---- FY87
BUDGET ----
FY85
ADOPTED
REVISED
DEPT
ADMIN
ACTUAL
BUDGET
ESTIMATE.
REQUEST
PROPOS
PERSONAL SERVICES
39,564
41,174
41,174
,43,627
43,427,
COMMODITIES
7;200
10:672
10,672
7,362
9,040'
SERVICES AND CHARGES
70,780
113,390
117,148
46,336
114,023
CAPITAL OUTLAY
2;223
0
0
0
—01
TRANSFERS OUT
0
0
0
0
0
TOTAL
119,767
165,236
-------
168,994
---------------__
97,325"
166,496'
'N6TE':`sEE ADMINISTRATIVE RECEIPT
SUMMARY FOR DETAILED RECEIPTS
-10
00
77
al
I
L:j
I
CITY OF IOWA CITY
JII FY87 OPERATING BUDGET
EXPENDITURES
11500 GOVERNMENT BUILDINGS
PERSONAL SERVICES:
TRANSFER M•
1,
FTE
BUDGET
NONE
0
FY86 PY87
TOTAL
0
M-W;I"RECREATION GVMT BLDGS .2.00 2.00
TEMPORARIES
33 540
OVERTIME
1:700
LONGEVITY
100
FICA
IPERS
473
2,527
HEALTH INSURANCE
1 935
LIFE.,INSURANCE,,.
BIL11�YINSURANdE
2x89 33
93
INTRA -CITY CHARGEBACKS:
216
VEHICLE OPERATIONS
4
TOTAL 2.00 2.00
43,427
VEHICLE REPIACEMENT�
D PROCESSING
0
181 INISTRATIVE OVERHEAD
0
0
CBD MAINTENANCE
0
TOTAL
4
CAPITAL OUTLAY:
NONE
0
TOTAL
jw0
p I
1,
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: CITY MANAGER
a
PROGRAM: POLICY 6 ADMINISTRATION DIVISION: 'CIVIL RIGHTS
DIVISION PURPOSE:
E�
Process and investigate complaints of discrimination; provide staff support for the Iowa .City ;Human Rights_;;
Minority Business Enterprise.:..
fi{
Commission; monitor the City's Contract Compliance Program and Women and
1
OI
Program.
DIVISION GOAL:...
Facilitate timely disposition of all citizens' discrimination complaints and ensure that.all citizens are
them in exercising those
"
aware of their civil rights and the community resources available to assist
rights..
GENERAL DIVISION OBJECTIVES:
-• 1.- Investigate formal complaints and submit case summaries to the Legal Department within 120 days.
i
2. Resolve informal complaints independently or in conjunction with the Commissioners within 30 days.
3. Attend all Commission meetings and provide staff support for the Commission.
r
4. Monitor the.City',s contract compliance program.
5. Network and communicate with other local Commissions as well as the State Commission in an effort to
- .... increase the effectiveness of the local Commission.
6. Write and distribute four newsletters.
7` -Monitor the City's Women and Minority Business Enterprise Program with an objective of 3% participati-
1
L-
on.
8. Coordinate at least one Commissioners' training session.
I
9. Continue to participate within the Association of Iowa Human Rights Agencies.
10. Complete the investigation and disposition of all housing complaints within 90 days.
the of apprising these
11. Reach greater numbers of residents through our speakers bureau for purpose
residents of their rights and responsibilities.
_
NEW DIVISION OBJECTIVES:
Tape one Human Rights cable TV show each month.
,
B1
79
i
I
PERFORMANCE MEASUREMENTS:
80
�4
YTO
FY81
FY82 FY83
FY84
FY85
FY86
1. Routine responses to citizen inquiries 10.3
13.41 13.6
23.8
18.8
22.7
per month
i
2. Formal complaints
cases opened 19
14 11
23
24
5
_
.cases closed 15
17 16
18
21
7
_
average time to legal (months)
2.84
5.62
2.67
`average time to closure (months) 9
10.88 15.93
12.4
11.19
4.14
3. Taints resolved informally
18 18
8
8
3
I
average time to resolution (working days)
3 3
1
1
1
T
4.` ehrcent of total. City purchasing from W/MBE's
0.725%
0.005%
0.0020%
J
5. -Contract Compliance - Affirmative Action
Programs Reviewed.
--
NA 6
12
15 ,,
:.-:4
J
a
DIVISION ANALYSIS -
The average time before cases went to Legal was higher than
four months because
of two
cases that
required
an inordinant amount of time to investigate. With one case
it was difficult
to communicate
with the
Complainant and with the other case the Investigator and the Respondent's attorney disagreed on
what was
"relevant" information to request and receive as part of the
investigation.
The 0.725% figure for W/MBE utilization in FY83 included
work by a MBE contractor
on the Mass Transit
facility. Staff continues to pursue a means of raising the
percentage of goods
and services
purchased from
W/MBEs.
80
�4
v'w<+Mlavvv:aA....... w........... .........M..wA�..��..0/e:.
CITY OF IOWA CITY
FY87 OPERATING BUDGET
RECEIPTS AND EXPENDITURES SUMMARY
11600 CIVIL RIGHTS
81
SERVICES. AND CHARGFS 5,350
3,896
3,896
4,
, - .
0
CAPITAL OUTLAY .,
EXPENDITURES:
_ -- FY86
BUDGET ----
---- FY87
BUDGET ----
TOTAL
--------0
32,617
31,757
ADOPTED
33,222
33,022
.
cccacaaca acacccccc
cccaacccc
ccccccccc,. 1.
ACTUAL
E6TINATS
REQUE T -
PROPOSAL
g
PERSONAL' SERVICES 26,842
27,427
.27,427,
28,645
28,645 .
CONNODITIES 425
434
434
n
i
054
3 854
81
SERVICES. AND CHARGFS 5,350
3,896
3,896
4,
, - .
0
CAPITAL OUTLAY .,
0
----_�__0
.__._.
TOTAL
--------0
32,617
31,757
-----___0
31,757
33,222
33,022
.
cccacaaca acacccccc
cccaacccc
ccccccccc,. 1.
,ac.px_ccn _.
i
INOTE: SEE
ADMINISTRATIVE RECEIPT
SUMMARY FOR
DETAILED RECEIPTS
81
.4
CITY OF IOWA CITY
FY87 OPERATING BUDGET
EXPENDITURES
11600 CIVIL RIGHTS
._i
PERSONAL
SERVICES:
TRANSFER T0:
FTE
---
BUDGET
-'
NONE _
0
FY86
FY87
$-_-
TOTAL -_-_--_-0
=vvvvevee
CIVIL RIGHTS SPECIALIST
1.00
,..1.00
23,210;
LONGEVITY
FICA
1,660
1
HEALTH INSURANCE
2;083
LIFE INSURANCE
64
•,, .,
DISABILITY'INSURANCE
__
" _ _ ____
134
INTRA -CITY CHARGEBACES.,'
TOTAL
1.00
1.00
28,645
VEHICLE,OPERATIONS
137
Ip
aaaaa
aaaaa aaasma...
VEHICLE REPLACEMENT
0
WORD PROCESSING
0
ADMINISTRATIVE OVERHEAD.. "
0
CBD MAINTENANCE
0
TOTAL
137
CAPITAL OUTLAY ,�.
NONE
0
TOTAL
0
�1
_I.
82
I"
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: CITY MANAGER
PROGRAM: POLICY 6 ADMINISTRATION DIVISION: HUMAN RIGHTS COMMISSION
COMMISSION PURPOSE:
f Enforce the City's Human Rights ordinance in an effective and responsible manner and inform and educate the
i
community regarding non-discrimination and City prohibitions against illegal discrimination. f
COMMISSION GOAL:
Become more extensively.. utilized as a resource by residents seeking an investigation into their allegations:i
of discrimination, and by those segments of the community who need to be informe•9 on how to abideby the
- City's non-discrimination ordinance.
C
GENERAL COMMISSION OBJECTIVES
1: --Nave new public service announcements aired every month on the local radio and cable TV stations.
2. Revise and distribute Commission brochures throughout the City by the end of the first quarter.
"3:` Continue to solicit speaking engagement requests as an ongoing activity.
4. Attend one civil rights workshop, which may include attending an in-house training program.
5. Conclude work on discrimination complaints within eight weeks from the receipt of the investigative
report'.'_
6. Review the City's non-discrimination ordinance and recommend revisions, if necessary.'
n
7.-- Review the City's affirmative action reports and make recommendations regarding program implementation.
NEW COMMISSION OBJECTIVES:
1. Study the number of inquiries and complaints filed by protected classes recently added to the Ordi-
nance.
5
PROGRAM DIVISION STATEMENT
FUND: INTERGOVERNMENTAL DEPARTMENT: PLANNING b PROGRAM DEVELOPMENT
PROGRAM: HOME d COMMUNITY ENVIRONMENT DIVISION: ADMINISTRATION
DIVISION PURPOSE:
Provide administrative directionand support to the various, divisions of this department and coordinate the
efforts of this department in providing staff support to other departments and agencies responsible for
direct public services.
DIVISION GOAL:
Provide an effective and efficient level of management in the support and completion of the departmental
divisions' objectives and ensure a high level of staff support to other departments and agencies in the
provision of public services.
GENERAL DIVISION OBJECTIVES:
1. Provide an appropriate allocation of staff resources within each division to meet their divisional
objectives.
2. Ensure the timely completion of the divisions' objectives and individuals' work assignments.
PERFORMANCE MEASUREMENTS: .
1. Weekly meetings with division heads will be to identify staffing problems.` The assignment or
coordination of staff activities will be made on a weekly basis as problems are identified.
2. Long-term projects will be monitored quarterly and short-term projects will be monitored as frequently
as is necessary to ensure that projects and work assignments are completed on schedule.
3. Overall performance will be measured by the performance of individual divisions.
DIVISION ANALYSIS:
None.
84
j
a•�a.�Naaiaaaaa.(• aa[ a'.'• h:a
r1 ,
,.1
CITY OF
IOWA CITY
FY87 OPERATING BUDGET
RECEIPTS AND EXPENDITURES
SUMMARY
12110 P.P.D.
ADMINISTRATION
EXPENDITURES:
— FY86
BUDGET ----
---- FY87
BUDGET ----
FY85
ADOPTED
REVISED
DEPT
ADMIN
ACTUAL
BUDGET
ESTIMATE
REQUEST
PROPOSAL
PERSONAL SERVICES
69,106
78,097
78,097
801592
80,592
COMMODITIES
1,535
1,630
1,630
1,628
1,578
SERVICES AND CHARGES
3,439
6,204
5,841
6,620
5,876
CAPITAL OUTLAY
------325
_ 235
s•i
TOTAL
74,405
----1,500
87,431
----1_500
87,068
------235
89,075
88,281,
..
ccccccmmc
cmaecccme
cammmaama
amacacccm
vcmcaaaa�
I
RECEIPTS::.<,
FY85
REVISED
PROPOSED
ACTUAL
ESTIMATE.
BUDGET
_
1
PROPERTY TAX
74,405
87,068
88,281
,TOTAL .. 1 :'
;> ._ 7_4_,4_05.
..87.0_68
8_8,2_8_1
_
m
.m
I
FY87TOPERATING BUDGET
12110 P.P.D.
EXPENDITURES
PERSONAL SERVICES:
FTE BUDGET
FY86 FY87 $
1.00 1.00 22,450
TRANSFER TO:
NONE ---�-'--0
TOTAL 0
D. DIRECTOR 55 .55
1PORARIES .60 .60
I -
I
i
i
6:475
iGAEVITY
**
3RS
�.J
1LTH INSURANCE
31266
-
INTRACITY CHARGEBACKS:-
E INSURANCE
4,478
IABILITY,INSURANCE
J
VEHICLE OPERATIONS 4
415
VEHICLE REPLACEMENT 0
__
TOTAL- -
2.15 2.15
---
80,592
WORD PROCESSING p
ADMINISTRATIVE OVERHEAD p
vavv vvvv
.J
CBD MAINTENANCE... 0
TOTAL4
; 5,1
J
aavvavva
FY87TOPERATING BUDGET
12110 P.P.D.
EXPENDITURES
PERSONAL SERVICES:
FTE BUDGET
FY86 FY87 $
1.00 1.00 22,450
TRANSFER TO:
NONE ---�-'--0
TOTAL 0
D. DIRECTOR 55 .55
1PORARIES .60 .60
11,858
26,002
6:475
iGAEVITY
3RS
4, 794
1LTH INSURANCE
31266
-
INTRACITY CHARGEBACKS:-
E INSURANCE
4,478
IABILITY,INSURANCE
121
VEHICLE OPERATIONS 4
415
VEHICLE REPLACEMENT 0
__
TOTAL- -
2.15 2.15
---
80,592
WORD PROCESSING p
ADMINISTRATIVE OVERHEAD p
vavv vvvv
vaaavvvav
CBD MAINTENANCE... 0
TOTAL4
; 5,1
aavvavva
CAPITAL OUTLAY:
EXECUTIVE CHAIR 2_3_5_
TOTAL
------235
*Admin. Sea. -PPD: 5% of FTE is shown here; reminder'is funded in'JOODG Admin., JCMG
Rural. Planning and. MBG Metro Entitlement.
**PPD Director: 60% of FIE is shown here; . reminder is funded in JMDG Admin. and MDG
Metro Entitlenent.
"•M1.aavavaaaat`�l a.ar •.•..
PROGRAM DIVISION STATEMENT
-
FUND: GENERAL DEPARTMENT: PLANNING 3 PROGRAM DEVELOPMENT
PROGRAM: HOME b COMMUNITY ENVIRONMENT DIVISION: URBAN PLANNING
DIVISION PURPOSE:
�. {
The purpose of the Urban Planning Division is to plan for the development and redevelopment of Iowa City
consistent with existing.policies and with the Comprehensive Plan.
W
ci
DIVISION GOAL:
Assist the City Council,and boards and commissions in decisions regarding development and development
policies in an effective nd timely manner; evaluate development proposals in existing and newly developing
areas of the City within the context of the plans and policies adopted by the Council; assist the City
Council, City Administration, and appropriate local organizations..in the area of economic development for-
i
Iowa City; and provide information and assistance to the public on land -use planning and development issues
courteously and expeditiously.
GENERAL DIVISION OBJECTIVES:
1. Provide continued staff support to the Planning and Zoning Commission, the Board of Adjustment, the
Riverfront Commission, the Design Review Committee, the City Council and any other boards or commis-
sions assigned to the division.
-.2. Interpret, apply and recommend amendments to the Comprehensive Plan and the Zoning Ordinance and other
--
related plans, policies and ordinances.
3. Review, analyze and" prepare recommendations on all applications submitted making a determination
-
whether development proposals complement or conflict with the Comprehensive Plan and other plans and
policies.
plans and policies for specific geographic areas and planning ,and/or development issues.
_,_4.,..Bevelop
5. Respond to citizen questions concerning Zoning Ordinance and subdivision development, downtown revi-
talization, Riverfront activities, and other City programs.
6. Complete disposition of urban renewal parcel and assist in program closeout.
7. Assistin.land acquisition/disposition activities.
i
8. Facilitate the development or redevelopment of downtown properties.
9. Monitor development activities including: (a) advise developers of the impact development may have upon
the Comprehensive Plan, and (b) maintain a current data base with which to amend the Comprehensive Plan
to reflect changes in trends and conditions.
10. implement the policies and recommendations of the Urban Environment Ad Hoc Committee and the City
?�
Council.
rJ
11. Assist in the implementation of an economic development program by providing ideas, information and
support, as requested, to First Capitol Development, Inc.
87
NEW DIVISION OBJECTIVES:
1. Complete special studies related to the update or revision of the Comprehensive Plan.
2. Facilitate adoption of new subdivision regulations.
3. Create local assistance and incentive programs for economic development.
i PERFORMANCEMEASUREMENTS:
1
J
FY79 FY80 FY81 FY82 FY83 FY84 FY85
YTD
FY86
A:.
-
Subdivisions:
(1)'Preliminary plat
11
11
10
12
8
12
7
5
(2) Final plats
13
10
8
14
9
15
6
6
B.
Large Scale Residential
Developments:
(1) Preliminary plans
3
3
4
4
4
3
3
1
(2) Final plans
3
6
4
5
6
2
2
1
C.
Large Scale Non -Residential
Developments: .
(1) Preliminary plans
9
1
2
5
3
3
9
2
(2) Final plans
9
2
2
6
3
4
8
3
0.
Planned Area Developments:
(1) Preliminary plans
5
-
3
3
4
2
1
1
(2) Final plans
-
3
1
4
5
5
0
1
E.
Street Vacations
-
8
1
3
5
2
6
1
F.
Annexation
1
-
1
2
2
-
2
2
G.
Amendments to Code:
(1) Zoning
2
9
9
4
5
9
3
(2) Subdivision
-
1
-
-
1
-
0
1
(3) Comprehensive Plan
-
-
-
-
1
-
0
0
H.
Rezonings
6
1
5
9
35
10
16
2
I.
Special Reports
2
2
2
10
-
3
-
-
J.
Variances
4
5
11
29
46
19
7
6
K.
Special Use Permit
1
2
-
-
1
-
-
-
L.
Special exceptions
-
1
-
2
1
12
30
4
M.
Interpretations
1
2
2
1
2
2
19
5
N.
Land Acquisition 8
Disposition:
(1).Downtown revitali-,
zatlon parcels
-
-
5
1
1
0
0
(2) Other parcels
-
-
-
5
6
2
4
1
0
DUildin Permit
Y s - - - 8 74 56 13
"The level of activity for the present and future fiscal years cannot be projected; however, it is assumed
to continue near the present level.
"--11'-.-1--..•....k...
m
j
4
�•k+:wlltaaavvla-oaf to."..it'.laa�.vall.vaufn..w.v. l.....aa»aa �a..�a..../w.�wl::lre:.Y.Yn.:.v:.Y::.•.•.:•r.:•.Y.1Yw:aaln /
DIVISION ANALYSIS:
-,
Effort this fiscal year will be
activities such as applications
to maintain
for
the
the
level of service currently provided. Immediate planning
ment, priority referrals from
processed
the Council
and
Planning and Zoning Commission and the Board of Adjust-
Administration, and
N
necessarily be given priority.
response to public inquiries must
Two items which were deferred
revision of the subdivision regulations
in FY86 through the reordering of priorities by the City Council were
and a Comprehensive Plan
i ?
accomplished in FY87.
update. These tasks are scheduled to be
e
i
.
-
r ;
CITY OF IOWA CITY
FY87 OPERATING BUDGET
RECEIPTS
PLANNING &RDEVELOUFPMENT
90
Do
Q
3
EXPENDITURES:
AFCTUAL
---- FY86
BUDGET 1111
ESTIMATE
-- FY87
BUDGET --
BUDGET
REQUEST
PROPOSAL
PERSONAL SERVICES
COMMODITIES
126,662
155,187
155,187
159,778
159,778
SERVICES AND CHARGES
CAPITAL OUTLAY
42:528
19,419
X440
2'244
18
2,199
22,407
1;988
21,268
-_ __ 450
--177-2----183-2--
449
355
220
I
TOTAL
171 226
aaaaavaaa
sa177_=90
a_176_390
_ _
184,739
183,254'
aaaaa=aea -
i�
RECEIPTS:
FY86
ESTIMATE
FY87
PBUDGETD
AFCTUAL
_
PROPERTY
TAX
BUILDING i DEVELOPMENT F
156,346
13,982
157,773
18,432
159,052
MISCELLANEOUS
TOTAL
------ 898
23,770
432
.._.. -'
171,226
176,390
183,254
�
_. ....
aavavvavv
vsysavavv
asasvaaa:a
90
Do
Q
3
CITY OF IOWA CITY
FY87 OPERATING BUDGET
EXPENDITURES
12120 URBAN PLANNING & DEVELOPMENT
PERSONAL SERVICES:
TRANSFER TO:
FTE BUDGET
NONE
---------
C
--- ------
TOTAL
C
FY86 FY87 $
*TECHNICAL ASSISTANT PPD .50 .50 10,972
**ASSOCIATE PLANNER 3.25 3.25 83,873
SENIOR PLANNER 1.00 1.00 30,943
ASSOCIATE PLANNER (PT) 25 .25 6,016
LO1CIG,EVITY
9, 424
IPERS 6,533
INTRA -CITY CHARGEBACKS:
HEALTH INSURANCE 10,410
LIFE INSURANCE 315
VEHICLE OPERATIONS
727
DISABILITY INSURANCE717
VEHICLE REPLACEMENT
0
____
WORD PROCESSING
0
TOTAL 5.00 5.00 159,778
ADMINISTRATIVE OVERHEAD_„
0
__ ===a- ------=aa
CBD MAINTENANCE
0
TOTAL
727
ccaacaasa
CAPITAL OUTLAY:
EXECUTIVE CHAIR 2_20
TOTAL 220
aaaaaaaaa
*Technical Assistant: 50% of FIE is shown here; reminder funded in J000G Acinin. and J000G
Rural Planning.
**Associate Planner: 4 Planners funded but only 25% of one FIE Planner is shown here; reminder
funded in CDBG Metro Entitlenent.
91 _ ,
CITY OF IOWA CITY
FY87 OPERATING BUDGET
EXPANDED SERVICE LEVEL REQUEST
PPD/URBAN PLANNING 1212.0
COST: $350.00
APPROVED FOR FUNDING: No
II DESCRIPTION:
Riverfront Commission: Urban Streambank Erosion Control Booklet
Production and printing of a booklet explaining techniques which individual property,owners and neighbor-
hood associations can use to control urban streambank erosion.
WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUMED?
The Riverfront Commission acknowledges that riverbank conservation is the responsibility of individual
'propertyowners: Public funds are no longer available for con serving, private, riverbank propertiesr, In the
-,interest of protecting waterfront properties in the city, the Riverfront Commission proposes to compile a
booklet of -riverbank conservation techniques, which can be. effectively used.by, private, citizens, as a guide
t';�toipreseeving!the,value of riverside properties -in, Iowa City.
92
.......... A,
CITY OF IOWA CITY
FY87 OPERATING BUDGET
EXPANDED SERVICE LEVEL REQUEST
PPD/Urban Planning 1212.0
COST: $1520 n1
j
APPROVED FOR FUNDING: No
DESCRIPTION: v1 j
Planning and Zoning,Commission: Travel and Education
Attendance by two commissioners at a state or regional workshop or conference.
WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED? L
iThe PI anning,. and Zoning Commission has requested that the practice: of. allocating funds, for training and
education" programs for the Commission
be reinstituted. : Given the complexity of the many. issues -,the
�,-Commiss ion! must deal with, it is felt that training particularly in the legal ramifications, of planning' and
zoning actions and exposure to planning experiences outside 'of..Iowa LCity will �.enhance,thetability-.oflthe
Commissioners to advise the City Council.
93
I
.........
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: PLANNING b PROGRAM DEVELOPMENT
PROGRAM: HOME b COMMUNITY ENVIRONMENT DIVISION: RIVERFRONT COMMISSION
DIVISION PURPOSE:
Advise the City Council on all matters directly or indirectly affecting the Iowa River and land adjacent to
it.
DIVISION GOAL:
Protect and preserve the Iowa River as a natural drainageway and source of water, through the proper
maintenance of the river channel and floodplain, and provide for public access to and enjoyment of the
river and adjacent land.
J61VISION OBJECTIVES:
1. Preserve, enhance and increase open spaces and green areas along both banks of the river.
2. Encourage public and private cooperation in the maintenance and use of the Iowa,, River, and',djacent
land. 1 a
3. Further public awareness of the assets of the Iowa River and its,environs.
4. Actively pursue local control of activities on the Iowa River" within 'the"municipal boundaries....
PERFORMANCE MEASUREMENTS:'
1. Extent of 'green 'space preserved and/or trail constructed.
2. Degree of public/private maintenance of the river corridor achieved.
r3:'"Contacts'madeiwith the public through the media and informational meetings.
wi DIVISION ANALYSIS:
The Commission continually encourages cooperation between public and private entities in order to accom-
plish the objectives identified. The greatest obstacle to achieving the objectives of the Commission is
scarcity of funds.
94
i
s
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: PLANNING & PROGRAM DEVELOPMENT
PROGRAM: HONE & COMMUNITY ENVIROWIEN7 DIVISION: DESIGN REVIEW COMMITTEE
DIVISION PURPOSE:
The Design Review Committee reviews and makes recommendations to the City Council regarding public and
private construction in and adjacent to the Central Business District of Iowa City. This includes the -
review of (1) redevelopment which occurs on Urban Renewal parcels; (2) private projects requesting 'Indus-
trial Revenue Bonds; and (3) public improvements to be constructed, -
DIVISION GOAL: -
Encourage and promote the acceptability, attractiveness, cohesiveness, and general design compatibility of
new construction and rehabilitation of both public and private development within andadjacent to. the
Central Business District of Iowa City, and enhance the overall quality of design within the downtown area
by working cooperatively with developers throughout project planning.
DIVISION OBJECTIVES:
1. Review the preliminary design plans for,all Urban'Renewal redevelopment parcels.
2. Review the plans for all public improvements to be constructed within and adjacent to the CBD.
3. Review the plans for all private projects utilizing Industrial Revenue Bonds for commercial, and retail
projects in the Urban Revitalization Area. -
4. Review the plans for private development,in the Central Business District, when requested.
5. Review plans for construction in City Plaza.
6. Review current Design Review Committee functions and make a recommendations as to A is future function.
7. Prepare a booklet illustrating good sign design concepts.
8. Assist in developing a policy and plan for review and replacement of landscaping, materials; in ,City
Plaza.
PERFORMANCE 'MEASUREMENTS:
iI. Review of all Urban Renewal redevelopment plans within the time limits established in, the contract
schedule.
2. Review of all projects requesting Industrial Revenue Bonds prior to the .execution of the Memorandum of
Agreement and the public hearing for the issuance of the bonds. -
3. Review of all public improvements within the time limits specified in the pre -established project
schedule.
4. Review of all City Plaza construction within the ordinance time limits.
5. Completion of a sign design booklet. i
,
95
96
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: PLANNING R PROGRAM DEVELOPMENT
..1
PROGRAM: HOME 6 COMMUNITY. DEVELOPMENT DIVISION: PLANNING 6 ZONING COMMISSION
DIVISION PURPOSE:
Advise the City Council on all matters pertaining to the physical development of the community and conduct
ia
review of the Comprehensive Plan every three to five years.
DIVISION GOAL:
Recommend to the City Council appropriate action on matters pertaining to the Comprehensive Plan, implemen-
I
j
J
tation of ordinances, and other related plans and programs.
DIVISION OBJECTIVES:
1. Review and recommend to the City Council the acceptability of applications submitted for rezoning,
subdivision or site development plan approval.
2. Maintain and keep current a comprehensive plan and ordinancesimplementing the plan.
3. Make recommendations regarding the implementation of the zoning ordinance.
i
4. Coordinate and cooperate where applicable with other City commissions and boards.
;5. ,Prepare new,subdivision regulations.
PERFORMANCE MEASUREMENTS:
is
1. Review within 45 days of their filing date, applications submitted for rezoning, subdivision and site
Lk
development plan approval or. as otherwise prescribed by state and local ordinance.
DIVISION ANALYSIS:
The Iowa City Planning and Zoning Commission has the authority conferred by Chapter 414 of the Code'of Iowa
and:Chapter. 27 of the Iowa City Code of Ordinances. The Commission's ability to carry out these goals and
objectives is directly dependent upon the staff's ability to provide technical assistance to the Commission
J
in, the performance of: its, activities.
;
i
i
J
I,'
96
ti
w
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: PLANNING & PROGRAM DEVELOPMENT
PROGRAM: HOME b COMMUNITY ENVIRONMENT DIVISION: HISTORIC PRESERVATION COMMISSION
DIVISION PURPOSE:
,I
Implement the Historic Preservation sections of the Iowa City Code.
DIVISION GOAL:
y
Establish local historic preservation districts and increase residents' awareness and sensitivity to the
!
historically significant features of the community.
,,
GENERAL DIVISION OBJECTIVES:
— 1
1York with residents to create local historic districts.
_
2.. Establish an ongoing historic preservation education program.
3. Continue an annual Historic Preservation Awards Program:
—
4. Participate in national Historic Preservation Week by .sponsoring activities and displays which promote
local historic preservation.
5. Interface with Housing and Inspection Services in issuing Certificates of Appropriateness and 'Certifi-
cates of No Material Effect.
PERFORMANCE MEASUREMENTS:
To complete review of applications for Certificates of Appropriateness within the time period specified
within the City Code.
DIVISION ANALYSIS:.
The Cciimiiilon meets monthly to review' studies, meet with residents, and administer the'provisions'of the
City Code relating to historic preservation. The availability of funds to establish and carry out an
educational program would assist the Commission in encouraging residents to undertake sensitive'rehabilita-
_
tion projects.
97
I
FUND: GENERAL
PROGRAM: NOME 6 COMMUNITY ENVIRONMENT
DIVISION PURPOSE:
PROGRAM DIVISION STATEMENT
DEPARTMENT: PUBLIC WORKS
DIVISION: ENGINEERING
The Engineering Division directs and performs engineering work in connection with the planning, design,
construction 'and inspection of all municipal public works improvements; reviews plans submitted by sub-
dividers and contractors; provides assistance to other City departments on engineering relatedmatters;
makes technical recommendations to other divisions within the Public Works Department; maintains Public
Works construction records; and performs contract administration for various consultant services.
DIVISION GOAL:
Provide technical assistance, design capability, inspection services, and maintain accurate records of
Public Works construction, and provide Engineering consultation to the City administration.
GENERAL DIVISION OBJECTIVES:
1. Review of preliminary and final plats and construction plans for subdivisions in a timely manner.
2. Inspection of public improvements, sanitary sewer and storm sewer and paving for subdivisions.
3. Support other divisions and departments on engineering related matters.
4. Field sidewalk complaints and follow-up to ensure repairs are made or new sidewalks are installed where
required.
NEW DIVISION OBJECTIVES:
The new division objectives will be based on decisions by City Council regarding the Capital Improvement
Program.
PERFORMANCE MEASUREMENT:
1. Completion of capital improvement projects listed in new Division objectives.
2.• Review of an estimated fifteen (15) subdivision submittals.
3.•"Approximately 2000 hours per year spent providing engineering consultation to other divisions and
departments.
98
DIVISION ANALYSIS:
t
* The average amount of time required to review each subdivision plat and construction plan and inspect the
construction improvements is 90 hours. a{ 7
**Engineering consultation is provided to the Pollution Control Division, Streets/Sanitation other Depart-
,
Divisional
Planning and Program Development Department and Legal Department recurrently, and to all
T _ I ments and Divisions occasionally. r�
i _ i
j .
EXPENDITURES:
CITY OF IOWA CITY
FY87 OPERATING BUDGET
RECEIPTS AND EXPENDITURES SUMMARY
12200 ENGINEERING
PERSONAL SERVICES
BUDGET ----
ESTIMATE
---- FY87
-I
ACTUAL
SERVICESIAND CHARGES
_J
REQUEST
CAPITAL OUTLAY
220,428
4,037
TOTAL
_II
�1
337,035
5,315
CITY OF IOWA CITY
FY87 OPERATING BUDGET
RECEIPTS AND EXPENDITURES SUMMARY
12200 ENGINEERING
I
-- FY86
BUDGETD
BUDGET ----
ESTIMATE
---- FY87
BUDGET -- -
ACTUAL
REQUEST
PROPOSAL
220,428
4,037
318,370
4,705
318,370
' 4,705
337,035
5,315
337,035
4,715
17,316
----2,292,
19,042
----11200
20,479
----1,200
30,728
----1,600
21,629
244,073
343,317
344,754
374,678
--_-1,200
364,579
vnvaaasse
naavananv
vanvIIIIIIIIa
IIaIInIIIInnv
. vvvavavv
I
r- RECEIPTS:
--- - -
FY85
REVISED
PROPOSED
ACTUAL.
ESTIMATE
BUDGET
]
PROPERTY TAX
239,254
343,754
363x579
LICENSES A PERMITS
4 388
1 00
MISCELLANEOU8 X431 ' U 1,OOCO
--------- --------- ---------
TOTAL =,:' - 244,_073 344,754 364,579
I�
n..
F
l
J
100
CITY OF IOWA CITY
FY87 OPERATING BUDGET
EXPENDITURES
12200 ENGINEERING
PERSONAL SERVICES: TRANSFER TO:
FTE BUDGET NONE 0
TOTAL 0
FY86 FY87 $ Asa
ra
1.00 1.00 20,065
1.00 1.00 25,567
1.00 1.00 25,566 �.
1.00 1.00 21,278
1.00 1.00 26,393
1.00 1.00 26,393
2.00 2.00 53,190 INTRA -CITY CHARGEBACKS:
1.00 1.00 32,965
1.00 1.00 40,054 VEHICLE OPERATIONS 7,184
5,000 VEHICLE REPLACEMENT 4,1400
5,000 WORD PROCESSING 0
1,875 ADMINISTRATIVE OVERHEAD 0
20,125 CBD MAINTENANCE
13,015 _
18,164
734 TOTAL 11,324
1,651 aaaaaaaaa -
.10.00 10.00 337,035
.. . -cccaa ccava vcaacccca - -
_ CAPITAL OUTLAY:
SIDEWALK REPLACEMENT 1,200
TOTAL ----1,200
TOTAL
101
a•••VaMaaaataasl.aa�....n.a.v�.vavvta+aw�wN.l.-::.....a"a"»� �.i.+....1 ....x "a.....a �... �.µY"4Y.v.v4Y
I—
I
i —
JCOST: $9,050
APPROVED FOR FUNDING: No
CITY OF IOWA CITY
FY87 OPERATING BUDGET
EXPANDED SERVICE LEVEL REQUEST
Public Works/Engineering 1220.0
f DESCRIPTION:''
E Ir: I
Microfilm Reader Printer $5,250
Microfilm records 533$000
WHY SHOULD THIS EIPANDED'SERVICE LEVEL.BE FUNDED?
y Subdivision files, project files and plat files prepared and stored in Engineering should be microfilmed to
free up storage space for files currently being worked on. These files are kept indefinitely but` donot
have to be kept in the hard copy. A microfilm reader/printer is needed to access the ,information
V
to - •
L
102
102
�'+µµµvvavaNa• vt �
*'
14
PROGRAM DIVISION STATEMENT
I
FUND: GENERAL DEPARTMENT: PUBLIC WORKS
sa
PROGRAM: HOME d COMMUNITY ENVIRONMENT DIVISION: ADMINISTRATION
-)
DIVISION PURPOSE: -
Gi
Public Works Administration provides administrative direction and leadership to the department, and
coordinates the various programs and activities of the department with one another and with:other ;City
R
departmentsi as well as providing technical assistance to the City Council, City Manager and other
governmental entities.
DIVISION GOAL:
Provide an effective level of administration of all departmental programs and activities by;maximizing
accomplishments and impact upon the physical, economic and social develot.pment of the comms -
departmental
y..,, -,
GENERAL''DIVISION OBJECTIVES: -
-
1. Ensure effective supervisory and administrative performance by all division heads.
2. Undertake approved projects in a timely manner.
3. Respond to new program requests, assignments, and requests for information in a timely, professional
r1
manner.
NEW DIVISION OBJECTIVES:
1
1. Begin construction of the waste water facilities.
2. Undertake the renovation of the Benton Street bridge spanning the Iowa River.
3. Complete the renovation of the Burlington Street bridge spanning the Iowa River.
PERFORMANCE MEASUREMENTS:
!
1. Performance of administrative function is measured to a significant degree in the performance of the
divisions within the department.
2. Adoption of policies and programs consistent with the recommendations of the Comprehensive Plan, and
r
the City Council's Goals and Objectives.
3. Completion of all assigned projects and schedules prescribed by the City Manager.
!
;
DIVISION ANALYSIS:
`I
None.
j
103
*'
14
i
PERSONAL SERVICES
1 `COMMODITIES
SERVICES AND CHARGES
CAPITAL OUTLAY
TOTAL
m
CITY OF IOWA CITY
FY87 OPERATING BUDGET
RECEIPTS AND EXPENDITURES SUMMARY
12300 PUBLIC WORKS ADMINISTRATION
I
-- FY86
BUDGET ----
---- FY87
BUDGET ----
FY85
ADOPTED
REVISED
DEPT
ADMIN
ACTUAL
BUDGET
ESTIMATE
REQUEST
PROPOSAL
60,246
73,167
73,167
78,933
78,901
472
393
393
440
498
3,515
4,186
4,186
3,939
3,349
----11000
----11500
-_--1,Soo
0
0
65,233
79,246
79,246
_
83,312
82,748..
saaavvaa.
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I
RECEIPTS.
_
FY85
REVISED
PROPOSED
ACTUAL
ESTIMATE
BUDGET
PROPERTY TAX 27,637
31,385
30,997
ADMIN EXPENSE CHARGEBACK 37,596
-_ 47,861
51,751
TOTAL 65,233
79,246
82,748
...
I II
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104
J
I
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CITY OF IOWA CITY
FY87 OPERATING BUDGET
EXPENDITURES
12300 PUBLIC WORKS ADMINISTRATION
PERSONAL
SERVICES:
TRANSFER T0:
FTE BUDGET
NONE
T
FY86 FY87 $
TOTAL
----=-_-0
0
ADMIN. SEC. - PUBLIC WORKS
PUBLIC .WORKS DIRECTOR
1.00 1.00 19,947
1.00
ei
TEMPORARIES
.1.00 46,024
800
LONGEVITY
475
XPERS
4,486
21441
HEALTH INSURANCE
LIFE INSURANCE
4,178
INTRA -CITY CHARGEBACKS:
DISABILITY INSURANCE
384
VEHICLE OPERATIONS
490
_
TOTAL
__.00 -2.00 --78,901
2.00 2.00 78,901
VEHICLE REPLACEMENT
WORD PROCESSING
0
ADMINISTRATIVE OVERHEAD
0
0
CBD MAINTENANCE
0
TOTAL
490
CAPITAL.OUTLAY.
i
NONE
0
TOTAL
--�-----0
'
C=CQQQQOQ
_ .
i
i
��
105
��.
, 1qFF
Iwl
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: PARKS & RECREATION
PROGRAM: HOME & COMMUNITY ENVIRONMENT DIVISION: CBD MAINTENANCE
DIVISION PURPOSE:
Provide maintenance 'and horticultural services, ensuring the removal of litter and snow in the assigned
downtown areas, including the City Plaza, Washington Street, Iowa Avenue, Clinton Street, Chauncey Swan
Plaza, and the public areas adjacent to Old Capitol Center.,
DIVISION GOAL:
Provide maintenance services in the CBD in a cost-efficient manner on a year-round basis.'
GENERAL DIVISION OBJECTIVES:
1. Increase the level of plant material replacement for those which exhibit environmental stress in the
CBD, by providing about twenty new plantings by May 30, 1987.
2. Improve the management of litter in the CBD by introducing enforcement and educational programs and by
conducting a survey to determine the source of litter by May 30, 1987.
3. Ensure efficient snow removal.1n:the Central Business District after each snowfall.
4. Evaluate conditions of CBD on `a weely basis during the period of April 16 through October 30, including
percent of moisture content"in planter soil', fountain operation, condition of plant materials, etc.
5. Survey each adjacent business semi-annually to determine an -effectiveness rating and obtain ideas for
improvement of services.
PERFORMANCE MEASUREMENT: --
1. FACILITIES INSPECTIONS
roj. Proj.
Rating FY83 FY84 FY85 FY86 FY87
Excellent 5% 5% 6% 8% 10%
Good 86% 87% 86% 84% 85%
Fair 8% 8% 8% 8% 5%
- Poor 1% 0% O% O% O%
! 106
..........
CITY OF IOWA CITY
FY87 OPERATING BUDGET
RECEIPTS AND EXPENDITURES SUMMARY
12400 C.B.D. MAINTENANCE
MISCELLANEOUS 1,109 1,109 1,109
TOTAL 54,505 60,273 62,099
I
S AND CHARGES
SERVICES
CAPITAL OUTLAY
12?409
2,387
17 091
3; 400
16,425
3 400
20,773
4,370 i
�1 1 10,234
4,570
EXPENDITURES:
TOTAL
54,505
60,939
60,273
82,198
62,099,
---- FY86
BUDGET ----
---- FY87
BUDGET
FY85
ADOPTED
REVISED
DEPT
ADMIN
ACTUAL
BUDGET
ESTIMATE
REQUEST.
PROPOSAL
PERSONAL SERVICES 36,670
36,428
36,428
441
-�r42,683;
t
COMMODITIES 3,039
41,020
4:020
4;614
4,614
MISCELLANEOUS 1,109 1,109 1,109
TOTAL 54,505 60,273 62,099
I
S AND CHARGES
SERVICES
CAPITAL OUTLAY
12?409
2,387
17 091
3; 400
16,425
3 400
20,773
4,370 i
�1 1 10,234
4,570
TOTAL
54,505
60,939
60,273
82,198
62,099,
RECEIPTS:
PY86
PY85
REVISED..
PROPOSED
ACTUAL
ESTIMATE
BUDGET.
PROPERTY TAX
51,625
56,804
58,055 i
LICENSES & PERMITS
1:771
2!360
2!935
MISCELLANEOUS 1,109 1,109 1,109
TOTAL 54,505 60,273 62,099
I
I
�.................... ...::::>..».,__._ _.,..,:., w.:..:.::......,..w r.
CITY OF IOWA CITY
FY87 OPERATING BUDGET
EXPENDITURES
12400 C.B.D. MAINTENANCE
PERSONAL
SERVICES:
TRANSFER TO:
FTE
BUDGET
NONE
0
TOTAL
0
FY86 FY87
$
cccvo=ce
H.W.III - CBD
1.00 1.00
21,136
TEMPORARIES
14:665
OVERTIME
350
LONGEVITY
200
FICA
2,585
i
HERS
2,083
ALTH INSURANCE
INTRA -CITY CHARGEBACES:
LIFE INSURANCE
58
DISABILITY INSURANCE371
VEHICLE OPERATIONS
0
___ _____
__
VEHICLE REPLACEMENT
0
TOTAL
1.00 1.00
42,683
WORD PROCESSING
0
ADMINISTRATIVE OVERHEAD
0
_
CBD MAINTENANCE:
7,046 j
TOTAL 7,046
J�
I�
1,
108
CAPITAL OUTLAY:
REPLACE SOME SHRUBBERY 500
REPLACE 10 TREES 1,550
REPLACE 6 TRASH RECEPTACLES 21520
TOTAL 4,570
=====_===
'!
a
N
1
ai
CITY OF IOWA CITY
FY87 OPERATING BUDGET `a '
EXPANDED SERVICE LEVEL REQUEST CI
Parks and Recreation/CBD Maintenance #1240.0
lz l
COST: $500.00 ,
APPROVED FOR FUNDING: No 8
DESCRIPTION:
Sweeper -Collector
r, WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED? ^
The sweeper would aid in"the litter'removal program -for the CBD, increasing efficiency and lowering labor
costs -involved in the hand -sweeping method. It would also reduce the number of handbrooms and scoop
shovels purchased annually.- The sweeper -collector is manually propelled, no gas is needed, and is quiet in
operation.
r•
109
- _. .._- '• •�•�w...a>:v :..i.,,.e �2.i�uU:J.411tiWm]l+r�ri+..
.4
i
COST: ;2,300.00
APPROVED FOR FUNDING: No
DESCRIPTION:
Steamer Pressure Sprayer
WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED?
I The,pressure sprayer would be used in the CBD areas to provide a cleaner downtown for the public. It would
`tie used to clean bricks in the pedestrian plaza that are soiled from gum, ice cream, soft drink spills,
v+ 'Jendor areas, etc'. Tables`, and benches would be washed and trash receptacles and can .liners would be
j sanitized `
CITY OF IOWA CITY
FY87 OPERATING BUDGET
EXPANDED SERVICE LEVEL REQUEST
Parks ani Recreation/CBD Maintenance 11240.0
N
�'h�•n.t4talaa..laxa•.'�h�4���.aYv vvta.xw�nn:..i:J::.'a'.a'.x'.�����«...M.�...:::�:.vY:::.x..x...v ::.v'.v.`MVM4x�♦
CITY OF I011A CITY
FY87 OPERATING BUDGET
EXPANDED SERVICE LEVEL REQUEST
Parks and Recreation/CBD Maintenance /1240.0
COST: $18,000.00
APPROVED FOR FUNDING: No
DESCRIPTION:
Full-time Maintenance Worker I
WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED?
To establish a higher level of maintenance.The ful.l-time position would help in the supervision of
temporary enployees:and aid in allocating duties.- The position'would'eliminate the time and.costs..involved
in hiring, laying off, rehiring, teaching and retraining which occurs with the temporary positions., Job
security would be established, thus increasing the quality and quantity of work produced and promote
quality job performance. The temporary position within the CBD at the present time is receiving sick
leave, vacation and holiday pay. The steady work load and increasing public use of the CBD has made it
necessary to continue the temporary position to a year-round full-time position that is receiving the
partial benefits name] above.
i
LJ
111 i I,I
M
j
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: CITY MANAGER
PROGRAM: HOME A COMMUNITY ENVIRONMENT DIVISION: ENERGY CONSERVATION
DIVISION PURPOSE:
Monitor, ongoing energy use in City operations, analyze energy use in terms of past use, make recmmendations on energy;
conservation measures, promote staff awareness and provide policy direction.
DIVISION GOAL:
Reduce. energy use in City buildings and operations.
DIVISION OBJECTIVES:
1. &ntinue follow-up.walk through energy audit process on municipal structures.
2. Dis&'Ibution of,,quarterly use J."Efficiency Index") reports to all user divisions.
3.Provide staffing for the Resources Conservation Commission.
4. Work with the Equipment Superintendent to monitor City operation motor fuel use.
5. Continue detailed studies identifying capital -intensive energy conservation measures (E.C.M.$) and determine
{ranking system.,. 1. 1 ; r . � � ��: � '') r-..
6. Assist in monitoring of Energy Management Systems for Senior Center and new Transit Facility.
7. Continue to upgrade energy audits for City buildings to Technical Assistance Audits.
NEW,DIVISION OBJECTIVES:
1. Administer the. Iowa Energy Policy Council Energy Conservation Grant Program.
DIVISION ANALYSIS:
1. Overall City energy savings since the beginning of an energy conservation program in FY79 indicate an accumulated
total of nearly $700,000.
2. Follow-up energy auditing is critical to ensure the previous recommendations are being carried out, that there As
not erosion of the energy conservation gains, and to Identify new conservation opportunities.
3. Monitoring and constant feedback are an integral part of the successful energy conservation effort.
112
4
PERFORMANCE MEASUREMENTS:
STRUCTURE AUDITING/MONITORING
FY80
Building audits: Follow-up
Initial
-'1 1
Actual Actual Actual Actual Actual Projected'
FY81 FY82 FY83 FY84 FY85 FY86
9 10 6 18
30 0 1 5' rl
Note:- All vehicle fuel figures provided by Equipment Maintenance Division,'
#Includes gallon equivalents -of compressed natural gas,
L'
j
1
Energy use reports
0
0
23(x9)
16(x2)
16(x4) `
81
=207
=32
64
f =
CITY GOVERNMENT OPERATIONS:
Electricity KWH
9,662,340
10,397,464
11,580,000
12,179,000
12,626,000
13,655,000
13,476,246
i
_ cost
-
$455,800
$588,170
$635,420
$791,993
'' $859,996
$873,261''"
cents/KWH
4.38
5.08
5.22
6.27
6.29
6.48„
r� {
Natural gas -therms
267,365
244,318 ,
312,900
254,000
275,622
307,378
290,063
M
cost
$82,500
$112,500
$106,550
$119,653
$131,677
$125,887
cents/therm
33.77
35.95
41.95
43.4042.80
43 40 _
t
1
NOTOR FUELS USE:.
/
Regular gasoline gal.
59,273
54,586
51,511
56,869
42,492
44,250
:"46,081
L -F gasoline gal.
87,051'
73,913
72,743
79,952
48,774
4680592
071.336
�`
I
Diesel -gallons
216,601
223,450
233,687
251,498
262,605
264,621
266,666' '
Total Gallons or equivalent
362,925
351,819*
"363,641*
389,152*
353,871 `7
°377,469
'384,083
Fleet H.P.G.
4.635
5.2
5.7
•6.25
Note:- All vehicle fuel figures provided by Equipment Maintenance Division,'
#Includes gallon equivalents -of compressed natural gas,
L'
j
1
�'�NtitNlNa\k a\\a
,
_ CITY OF IOWA CITY
j
FY87 OPERATING BUDGET .
RECEIPTS AND EXPENDITURES SUMMARY
12500 ENERGY
CONSERVATION
EXPENDITURES:
---- FY86 BUDGET ----
__ -- FY87
BUDGET ----
i
ACTUAL
BUDGET .ESTIMATE
REQUEST
PROPOSAL
i
I
-I
PERSONAL SERVICES
8,182
13,297 13,297
14,195
14,195
COMMODITIES
35
250 250
250
250
SERVICES AND CHARGES
486
1,598 1,261
1,613
1,163
T
TOTAL
8,703
15,145 '141808
16,058
'151608'
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RECEIPTS:
FY85
REVISED PROPOSED
ACTUAL
ESTIMATE BUDGET
PROPERTY TAX
8,703
14,808 15,608
-,,TOTAL , ,TOTAL.;. -
8,703
14 808 15 608
�.:
..- -
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vvavvaaaa aeava=aaa
_-
i
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114
I
%4
j
CITY OF IOWA CITY
FY87 OPERATING BUDGET
12500 ENERGY CONSERVATION
t
TRANSFER TO:
i.
PERSONAL
SERVICES:
FTE BUDGET
NONE
0
------
TOTAL
0
FY86 FY87 $
--------
T
COORDINATOR
ENERGY'
(PT) .50 .50 12,874
t 1
FICA
703
_
IERS
HEN INSURANCE
75
317
LIFE INSURANCE-
----- ---------
50 14,195
INTRA -CITY CHARGEBACIGS:
TOTAL
.50
cccaa caeca amccaacao
VEHICLE OPERATIONS
10
�,
f
VEHICLE REPLACEMENT
0
WORD PROCESSING
0
I
ADMINISTRATIVE OVERHEAD
CBD MAINTENANCE
_
TOTAL
11
CAPITAL OUTLAY:
NONE
--------0
TOTAL
0
-
I
acccoamam
I
id
tj
,
a
�
115
FUND: GENERAL
PROGRAM: TRANSPORTATION
DIVISION PURPOSE:
PROGRAM DIVISION STATEMENT
DEPARTMENT: PUBLIC WORKS \
DIVISION: TRAFFIC ENGINEERING
Traffic -Engineering installs and maintains traffic signs, pavement markings, traffic signals and the
City -owned street lighting system of over 450 street lights as well as lighting in the central business
district and city owned parking lots. Traffic Engineering, also plans, evaluates and conducts intersection
studies, traffic movements and appropriate controls.
DIVISION GOAL:
Provide effective corrective and preventative maintenance to existing traffic control systems.
GENERAL DIVISION OBJECTIVES:
1. Maintain signal and street light corrective maintenance call outs at 350 per year.
2. Continue aggressive signal controller preventative maintenance.
3. Continued review of existing sign system for maintenance needs.
4. Continued street marking at current level.
5. Continued traffic and accident location analysis to determine trends and problems and propose
corrective action.
PERFORMANCE MEASUREMENTS: Est. Proj
FY82 FY83 FY84 FY85 FY86 FY87
1. Number of Call Outs 432 387 6041 367 350 350
2. Hours spent on P.M. program 334 551 3682 594 650 650
3. Hours spent maintaining city-wide sign system 2027 2246 2584 1,7263 2500 2500
4. Hours spent street striping 631 924 708 1,142 9004 900
5. Hours spent on accident location analysis 834 4775 736 788 5006 500
DIVISION ANALYSIS:
IThe number of callouts in FY84 were much greater than previous years due primarily to increased lamp
replacements. Future increases in this area will be evaluated to determine if group replacement is
desirable.
2Preventive maintenance hours were reduced in FY84. The increased time spent on corrective maintenance
callouts necessitated a reduction in the time spent on field preventive maintenance. Annual controller
maintenance was completed.
116
3
J
J
i
f� ]
f
^j
� I
i
Gi
FUND: GENERAL
PROGRAM: TRANSPORTATION
DIVISION PURPOSE:
PROGRAM DIVISION STATEMENT
DEPARTMENT: PUBLIC WORKS \
DIVISION: TRAFFIC ENGINEERING
Traffic -Engineering installs and maintains traffic signs, pavement markings, traffic signals and the
City -owned street lighting system of over 450 street lights as well as lighting in the central business
district and city owned parking lots. Traffic Engineering, also plans, evaluates and conducts intersection
studies, traffic movements and appropriate controls.
DIVISION GOAL:
Provide effective corrective and preventative maintenance to existing traffic control systems.
GENERAL DIVISION OBJECTIVES:
1. Maintain signal and street light corrective maintenance call outs at 350 per year.
2. Continue aggressive signal controller preventative maintenance.
3. Continued review of existing sign system for maintenance needs.
4. Continued street marking at current level.
5. Continued traffic and accident location analysis to determine trends and problems and propose
corrective action.
PERFORMANCE MEASUREMENTS: Est. Proj
FY82 FY83 FY84 FY85 FY86 FY87
1. Number of Call Outs 432 387 6041 367 350 350
2. Hours spent on P.M. program 334 551 3682 594 650 650
3. Hours spent maintaining city-wide sign system 2027 2246 2584 1,7263 2500 2500
4. Hours spent street striping 631 924 708 1,142 9004 900
5. Hours spent on accident location analysis 834 4775 736 788 5006 500
DIVISION ANALYSIS:
IThe number of callouts in FY84 were much greater than previous years due primarily to increased lamp
replacements. Future increases in this area will be evaluated to determine if group replacement is
desirable.
2Preventive maintenance hours were reduced in FY84. The increased time spent on corrective maintenance
callouts necessitated a reduction in the time spent on field preventive maintenance. Annual controller
maintenance was completed.
116
3
V
I
��VINYVY\4ttY4 vv\'avv\'Av.:\t\\v:vK�tnv,.ux::::::'a.v Y:tv.+saw�Wr..xiiN�yv.:'i /n..Yvv.: �.Y•�.YY•.Y:v.:w.v.•.•F�
3The reduction in hours in FY85 sign maintenance reflects the increase in hours of street marking. The
same crew performs both tasks. It also reflects the extended illness (and lost time) of the Division's ;.•i i
MWII.
4Yearly fluctuation in street striping hours are due to changes in requests from the University, Airport,
Coralville, etc. for custom painting.
5FY83 accident location analysis was reduced due to the improved method for charting the annual accident
location map and ,a reduction in requests for accident analysis.
6The 500 .hour estimate for accident location analysis in FY86 and fY87 is the estimate for Istudies '+
I
1 I �
3The reduction in hours in FY85 sign maintenance reflects the increase in hours of street marking. The
same crew performs both tasks. It also reflects the extended illness (and lost time) of the Division's ;.•i i
MWII.
4Yearly fluctuation in street striping hours are due to changes in requests from the University, Airport,
Coralville, etc. for custom painting.
5FY83 accident location analysis was reduced due to the improved method for charting the annual accident
location map and ,a reduction in requests for accident analysis.
6The 500 .hour estimate for accident location analysis in FY86 and fY87 is the estimate for Istudies '+
��w:iaaaaa.aK..a.. • •+.�
I
I
CITY OF IOWA CITY
FY87 OPERATING BUDGET
j RECE1410DEXPENDITURSSUGMARY0 E
0
EXPENDITURES:
-
---- FY86
BUDGET ----
---- FY87
BUDGET ----
FY85
ADOPTED
REVISED
DEPT
ADMIN
ACTUAL. ...
BUDGET
ESTIMATE
REQUEST
PROPOSAL
PERSONAL SERVICES
`COMMODITIES
208,584
219,316
219,316
233,130
233,130
39,645
48,133
- 48,133
49,590
49,248
SERVICES AND CHARGES
330,804
315,942
325,609
330,315
330,990
CAPITAL OUTLAY
618
3,500.
3,500
191500
.14,985;
TRANSFERS OUT
0
---------
' 0`
---------
0
0
0' '
r
TOTAL
579,651
---------
---------
632,535,
' ------=--' :..:
•628;353.1
_._5_86,8_91,
_596,558
1
RECEIPTS:
J
-,---
FY85
FY86
REVISED
FY87
PROPOSED
ACTUAL .
,.
.ESTIMATE.
BUDGET
`
PROPERTY TAX
46,867
58,051
62,203
CHARGES FOR SERVICES
9,114
2,500
2,500
ROAD USE -TAX....
518,847
531,007
558,650
MISCELLANEOUS
4_8_2_3
5_00_0
5000
-''
TOTAL`'`
579,651
596,558
628,353
...
.vnnnennnn
nnnnnnnnn
onnnnnnnn
0
Y:MKt\\ala{u�aaa•ia. w.al :aha v\ut+.�uuiJ.nJx1J:'�':.a.:uua.�.����W.�.vNn:N.v:Y.:a'.:u'.v.':.Y::.'.u.n.u4Y.uw.urvv.�J
CITY OF IOWA CITY
FY87 OPERATING BUDGET el 1
EXPENDITURES
14100 TRAFFIC ENGINEERING
PERSONAL SERVICES:" TRANSFER TO: CI
FTE BUDGET NONE 0 ¢:
--- -- --- TOTAL,. --------- EI
FY86 FY87 $ aaoaacc—a
J
1.00 1.00 19,059 r
1.00 1.00 17,973,
1.00 1.00 25,545
1:00 1`.00' 21,941
2.00 2.00 43,849
1.00 1.00 24,546
1.00 1.00 34,482 INTRA—CITY CHARGEBACHS:
4,692 i
1,625 VEHICLE OPERATIONS 13,410.
13,734 VEHICLE REPLACEMENT 18,280
10,063 WORD PROCESSING 0.
13,998 ADMINISTRATIVE OVERHEAD 0
506 CBD MAINTENANCE 0
1,117
TOTAL 8.00 8.00— '233,130 TOTAL 31,690
aaaaa oasva s.aswmasa a:arawaza .
CAPITAL OUTLAY:
'OPERATING EQUIPMENT 3,500
CONDUIT CABLE PULLER'1,885
REPLACE ROOF 9,600
TOTAL 14 985
119
aoaooaeaa i_. I
1
I
j
. ...........
%4
CITY OF IOWA CITY
FY86 OPERATING BUDGET
EXPANDED.SERVICE LEVEL REQUEST
Public Works/Traffic Engineering 1410.0
COST: $1,885.00
APPROVED FOR FUNDING: Yes.
DESCRIPTION:
Power Cable Puller with conduit thread cutter. A
This unit pulls electrical cable and wire thorugh conduit using an electric winch. It has an adapter which
will cut threads on conduit using electric power.
WHY SHOULD THIS kPANDED'SERVICE LEVEL BE FUNDEM.,
Traffic Engineering division currently rents this unit when it is needed. This unit"issued, in all new
construction and in some repair activities'. The unit is used an estimated'30 working days at $70 per day
rental. The annual co.st.for.renting.is;an.estimated 12,100 per year.
120
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: PUBLIC WORKS
_
i PROGRAM: HOME 6 CDMMUNITY ENVIRONMENT DIVISION: STREET SYSTEM MAINTENANCE
i>
DIVISION PURPOSE:
�{
The Streets Division provides street system maintenance and repair.
r
T
DIVISION GOAL:
IJ I
Provide a high quality driving surface on City streets, alleys and bridges; and provide routine maintenance
and repair of streets, alleys, bridges, curb and gutter and sidewalks in order to maximize the life of the
City's transportation facilities.
L i
GENERAL DIVISION OBJECTIVES:
1. Continue the crack sealing program and complete 5 miles of streets.
2. Increase the asphalt overlay program to the FY85 level.
_
3. Sweep 20 curb miles per unit per day (7 hours per day -,5 days.per week"each unit).-,
;
I.
4 Provide a dust free, chuckhole free surface on unimproved streets; to repair concrete and asphalt
streets,as•,required. _
5: [Remove-snow,in a,timely manner and minimize hazardous driving conditions.
r
6: Maintainstorm sewer structures to control erosion.
7. Provide safe sidewalks at street crossings for all pedestrians including the handicapped.
8. Provide City wide leaf pickup in the fall.
—
i
PERFORMANCE MEASUREMENTS:
`
(Projected) (Projected)
FY82 FY83 FY84 FY85 FY86 FY87
No. of miles crack sealed* 5 1 2.39 8 5 5
No, of blocks overlayed 52 34 20.5 29.9 18** 30
-- j
No. of blocks chipsealed 29 24** 29
Sweeping: curb miles per 15 20 20 19 20 20
-
unit per day
No. of spot repairs and 2110 2900*** 5035*** 2100 3300*** 2200
i
chuckholes filled per year
00
i
121
-
�•'•�MnatH taa.i{aaa'a vv a'A Ll4`.aaa•.aaN.iarwnl.isfl.I::�f.a'..toa'.a. ....... .'.w .xYAvnn`.\t •'
1
(Projected) (Projected)
- FY82 FY83 FY84 FY85 FY86 FY87
Labor hours per inch of snow 98 285**** 285 285
J
Storm sewer structures 3 19 7 27 18 18
reconstructed per year
No.`.of - ram ped sidewalks built# 25. 20 15 16 15 20
at intersections per year
T
Leaf loads picked. per, year in 171 207 282 15411 176 200 ,
fall
*Crack sealing work is performed'during' dry `weather when the temperature is between 400and 606,Eo prevent
j
tracking by -vehicles. Therefore crack, sealing work can vary considerably from year to year.
Fund for other transportation
**Overlay' program was reduced in order to return $80,000. to the .General
uses.
***Due to inclement weather, the number of spot repairs and chuckholes has surpassed other fiscal years.
' `
Weather conditions to date in FY86 indicate spot repairs will be above average.
labor hours for the Snow Program preparations plus the hours
****The FY85 year was calculated using the
spent doing snow removal. Prior years' calculations were for snow removal only.
is special program for
/Ramped sidewalks are built in conjunction with street repair work. There not a
/Famped sidewalk construction. .
Problems encountered in FY84,'along`with,weather"conditions..in FY85 favorable for burning, mulching, or
bagging leaves, combined to result'in below normal pickups for FY85.
DIVISION ANALYSIS:
JIt
is imperative that major preventive maintenance projects be continued to avoid major repair, costs in the
future.
I
1 122
I
EXPENDITURES:
PERSONAL'SERVICES
COMMODITIES
f SERVICES AND CHARGES
CAPITAL OUTLAY
TRANSFERS OUT
TOTAL
. RECEIPTS:''"
PROPERTY TAX
CHARGES FOR SERVICES
ROAD USE TAX
MISCELLANEOUS '
TOTAL
CITY OF IOWA CITY
FY87 OPERATING BUDGET
RECEIPTS AND EXPENDITURES SUMMARY
14300 STREET SYSTEM MAINTENANCE
123
%4
-- FY86
BUDGET ----
---- FY87
BUDGET ----
FY85
ADOPTED
REVISED
DEPT
ADMIN
ACTUAL
BUDGET
ESTIMATE
REQUEST
PROPOSAL
447,554
484,551
478,551
512,122
511,042
211,636
229,061
229,061
294,191
233,572
349,052
376,157
404,081
410,656
366,580
325,323
310,420
220,420
319,300
200,000
0
---------
0
---------
0
p
0
1,,333;565
1,400,189
---------
1,332,113
---------
1,536,269
---------
1,311,194,
FY85-
REVISED
PROPOSED
ACTUAL
ESTIMATE
BUDGET
0
88,746
3,376
3,771
3,000
3,000
1,327,897
1,239,017
1,303,518
1,897
1,950
1,300
1,333,565
1,3327113
17311,194
123
%4
........... .:.......,.......-..w_..«.....:..-..............:::::..v.-..x.+..:....... r
CITY OF IOWA CITY
FY87 OPERATING BUDGET
EXPENDITURES
14300 STREET SYSTEM MAINTENANCE
PERSONAL SERVICES:
FTE BUDGET NONE
FY86 FY87 $
TRANSFER TO:
TOTAL
------_ 0
0
M W.I-- STREETS
•STREET/SANITATION
5.00
5.00
88,417
M W.II - STREETS
'STREETS
4.00
4.00
76,175
SR 'CLERK/TYPIST
1.00
1.00
18,633
M W.III - STREETS
6.00
•6.00
128,313.
SR. M.W. - STREETS
1.00
1.00
23,001
ASST. SUPT. - STREETS
1.00
1.00
29 230
SUPT
.50
.50
16;544
INTRA -CITY CHARGEBACKS:
TEMPORARIES
13,000
OVERTIME
26,523
VEHICLE OPERATIONS
170,281
LONGEVITY
4,063
VEHICLE REPLACEMENT
133,384
FICA""'
30,018
WORDPROCESSING
0
IPERS
.22 977
ADMINISTRATIVE OVERHEAD -
0
HEALTH INSURANCE
30,538
CBD MAINTENANCE
0
LIFE INSURANCE
1,014
DISABILITY INSURANCE
2_596
-----
----- -----
---
TOTAL
303,665
TOTAL
18.50
18.50.
511,042.
_ ____
---------
vavva
vsa50 ss511,042
,
CAPITAL.
CAPITAL. OUTLAY
'
ASPHALT: OVERLAY PROGRAM_;`
1200,000
.
..,
TOTAL. ,..
200,000
vsasasaaa
*Street/Sanitation Supt.;;
50% of.FTE is.shown,here;
remainder funded in Refuse Collection Operations .,
and Landfill
Operations.
124
Vo I
I
124
Vo I
f'.
,t"ltiyi ava4la v'.l aaaa v'•v'.v :a a\vav i\ataaawn::+-ti:::: f.'.a a\v4a �avaa.. W..nNiii:�':.\a•.Y.4�•�\v'.vl.Y.:vv'N.Y.aW�m'.�.�
I
PROGRAM DIVISION STATEMENT
FUND: GENERAL
PROGRAM: HUMAN DEVELOPMENT
1
i
DEPARTMENT: PARKS 6 RECREATION —
DIVISION: FORESTRY
DIVISION PURPOSE:
The Forestry Division provides care of established city trees, maintains a tree planting program for city
streets and parks, monitors and advises city residents about tree and shrub planting in street. rights-of-
way, plans and maintains flower beds in city parks, acts as a consultant on insect, disease, or landscaping
problems encountered by other city divisions, and dispenses information to the public concerning 'arbori-
cultural problems.
DIVISION GOAL:
Improve the quality of tree care by practicing more efficient and thorough routine maintenance procedures',
and by increasing the-level'of preventative maintenance practices.
GENERAL DIVISION OBJECTIVES:
1. Annually trim 1,300 street
trees with Division 'personnel in order to comply with `the' City Forestry
Code.
2. Trim or remove.all known hazardous trees from city property with Forestry personnel when possible, or
by contracted means when the trees are beyond Division's equipment capabilities.
1+'Trim fifty'percent;of7all.,specimen:trees and shrubs in Hickory Hill Arboretum annually.
,t: 4.;: -Continue to assist citizens of the community in making better informed arboricultural and horticultural
decisions by offering tolspeak to civic organizations within the community, and by continuing to offer
a tree maintenance seminar that is open to the public.
5. Annually transplant 20 trees to public property from the Scott Boulevard water retention area; 10 trees
_1.
`during each fall and spring planting season.` -
6. 'Fertilize and mulch 60 of'the trees and shrubs in Hickory Hill Arboretum by April, 1987.
NEW DIVISION OBJECTIVES:
1. To study the Forestry Code and work with City planning staff in order to update and improve the City
Forestry Code by June 1, 1987.
125
Y�a.t�.�aaaaa at b as \.... A.......•.ala..av'i.v:.Y,a::: a'a'.t l......aaw...A...:....:::
PERFORMANCE MEASUREMENTS:
Proj. Proj.
FY83 FY84 FY85 FY86 FY87
5. Performance Measuremen
1 -1All major pruning will be completed in the Hickory Hill Arboretum by November of FY87.
No. of street trees trimmed by Division 235
370 1,040
1,200
1,300
No. of street trees trimmed by contract 46
39 43
60
70
No. of.'trees trimmed in.city parks
by contract 270
200 59
50
100
No. _of. street trees planted 29
34 68
70*
70
.,
No. of trees planted beyond sidewalk 0
(on private property)-
20 21
30*
30
% of division work hours spent on 25%
21% 15%
17%
17%
flower beds
A
% of Hickory Hill trees and 0%
0% 0%
50%
50%
shrubs trimmed
.!
These items have been adjusted -to reflect a total
of 100 trees to
be planted
by the city oa public and
private properties.
DIVISION ANALYSIS:
1. Performance Measurement Il
The number of street trees trimmed will. increase slightly. -The
Increase will
not be as significant as
J
the increase between FY84 and FY87, as there
will be no new
personnel
or equipment added to the
Division.
2. Performance Measurement 12:
The increase estimated in FY86 and projected in
FY87 result from
successive
years of abnormal stress to
large established trees which the Division does
not have the capability to trim.
3. Performance Measurement 13:
The increase will be due to major trimming which
will be done in
some of the
outlying parks, as well as
—
City Perk.
�j
4. Performance Measurement 16:
The percentage of Division work hours spent on
maintaining the
perk flower
beds will not be decreased
in FY87. Any further decrease will negatively affect
the quality of the beds.
t 17
5. Performance Measuremen
1 -1All major pruning will be completed in the Hickory Hill Arboretum by November of FY87.
a
3
126
a
3
i
i
CITY OF IOWA CITY
FY87 OPERATING BUDGET
RECEIPTS AND EXPENDITURES SUMMARY
. 15100 FORESTRY/HORTICULTURE
127
EXPENDITURES:
BU
BUDGEADMIN
FY85
ADOPTED6
REVISED
DEPTY87
ACTUAL
BUDGET
ESTIMATE
REQUEST
PROPOSAL
f I
PERSONAL SERVICES
55,342
62,324
62,324
68,094.
68,094
COMMODITIES
3,485
3,380
3,380
3,603
3,603
SERVICES AND CHARGES
32,642
42,592
43,690
44,996
44,501
r - CAPITAL OUTLAY
17,325
16,885
16,885
16,500
15,500.
TOTAL
108 794
125 181
--12-6--,2-i;
133'193
'" 131^698r
vaaaovnvo
iiaavavzi
avozaiiv
siiaaizi
zvnevnavi
r r al
' RECEIPTS: ,
PY85
REVISED
PROPOSED
ACTUAL
ESTIMATE
BUDGET
PROPERTY TAX
107,798
125,679
131,098
MISCELLANEOUS
i
9_96
6_00
600,
TOTAL'
108,794--126,279_
•
_
_
` "_-131,698'
ii i Y
.1Yfii
� I
127
I
'!
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0
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rivioL
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TOZ'S'
SNSN O Id9H 94DIMA
--------- ----- -----
SLB �9
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99C
SDNYNOSNI ALIII81fSIO
6TT
9DNYHn3NI 5314
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3DNYHnSNI HSSNSdI
99T'4
bold
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39I
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AHILS9NOd - II ININ
I
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4VSOL
0
SNON
IL9oanH SIA
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:SSDIA2i98
'IHNOSaad
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I
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r
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ASID vmoi d0 ASID
y'QyjriL1Ll.:aluiJ:irv'..i.wur
.+
-..-...,..... ♦ .-
OF
CEDING
CUMENT
f
"•ti.:.:�....a.a..h..= �.a....a xa�...a.w.,:..::.,,n•: r::.:.....�........w._.'......:.....v:.v..�..:.v.v......v.vn...w....n.
FY87TOPERATING BUDGET
15100 FORESTRY/HORTICULTURE
PERSONAL SERVICES:
FTE BUDGET NONE
FY86 FY87 $
M.W. II - FORESTRY
FORESTER/HORTICULTURIST
TEMPORARIES,
OVERTIME
FICA
1.00 1.00 17,972
1.00 1.00 26,988
13,040
4 165'
TRANSFER TO:
TOTAL 0
J
IPERS
2 342
HEALTH INSURANCE
LIFE INSURANCE
2:833
INTRA -CITY CHARGEBACKS:,,
_
DISABILITY INSURANCE
119
385
VEHICLE OPERATIONS 6,875
J
TOTAL
----- --------------
2.00 2.00 68,094
VEHICLE REPLACEMENT 5 201
WORD PROCESSING 0
ADMINISTRATIVE OVERHEAD 0
CBD MAINTENANCE 0
TOTAL •:12,076
CAPITAL'OUTLAY..
f
PL�ACNT.PBORTTR E.NURSERY:, '2,945
12, 555
TOTAL 15,500
m
'4
CITY OF IOWA CITY
FY87 OPERATING BUDGET
EXPANDED SERVICE LEVEL REQUEST
Parks and Recreation/Forestry 11511.0
COST: $1,800.00
APPROVED FOR FUNDING: The nursery will be funded by decreasing the number of street trees to be planted in'�
FY86 from 100 to 81 trees.
DESCRIPTION:
� 9230 - Non -Contracted Improvements.
100 3/4' Caliper trees`@, $18.004tree for nursery stock.
WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED?
Establishing a nursery would save $11,804 (67X) of the projected $17,504 cost for planting 100 street trees
in FY89. If the nursery is planted in FY87, the trees would be ready for transplanting in two years
(FY89). The 'cost.to maintain 100 trees for two years would be $1,500-$1,900. Transplanting costs would be
$2,000 ,- this, -includes, 41,200 for leasing a tree spade for one month and $800 for labor. These costs
,..
;`'combined with ,the purchase price of the trees totals $5,700. The cost and savings projections are summa-
-rized below.
h Y - 100 t N $18 00/t $1 800 OQ
Purc ase pr ce rees ree ,
Two years maintenance cost 1,900.00
Transplanting costs, leasing tree spade, labor 2 000.00 -'
Total '$5:700.00
FY87 costs of 100 trees planted $16,500.00 L- I
FY89 costs inflated at .03Z annually 17,504.00 l
Nursery cost -5,7.0._0.0000 .�
Savings fii,aua.uu
t
11 t
129 g�
1
CITY OF IOWA CITY
j
NG
\
EXPANDED SERVICE LEVELDGET REQUEST
I_
Parks and Recreation/Forestry !1511.0
1
COST: $37,000.00
APPROVED FOR FUNDING: Recommend leasing the truck on a trial basis and funding from the
J
tree trimming. current budget for
DESCRIPTION:
9320 - Operating Equipment
i
Aerial Lift Truck (boom truck), 37' working height (used, reconditioned $18,000-$25,000)
i
WHV SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED?
`
j
The Forestry Division has no .aerial lift truck to use during routine trimming and emergency operations
throughout the City. We must daily trim trees
which are twenty feet or higher by climbing or roping into
them. This slow, time-consuming process damages the trees that
are not large enough to handle the .weight
and strain from this type(of'trimming.
Trimming in this size of tree increases the danger of falling from a broken -branch,, or' slipping from
branches ,which are' -too small. This truck
would also save money in areas of contracted trimming and
emergency work. "Contracted trimming and removal costs have escalated
on a per tree basis from $105.00 per
tree to $178.00 per tree in three years. We have turned down bids of $209
we have $248
f
and per tree. Currently,
only three contractors willing to submit competitive bids On this type of trimmings" We 'spend
$20,000 to $25,000 annually on emergency
and contracted trimming, of which 40X to 5oS is on ,trees which
would easily be handled by a vehicle this size. Annual
from $6,000 to $10,000. cost savings under current conditions would range
'
An alternative method to purchase of a boom truck would be leasing one. Costs for leasing would range from
$1,200 to $1,500 per month. The minimum leasing
i
to be considered. period is two months, so a $3,000 expenditure would have
:
I
J-
-I
130
i
-----....,ate
..
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: PARKS b RECREATION
PROGRAM: PHYSICAL ENVIRONMENT DIVISION: CEMETERY
DIVISION PURPOSE:
Provide a dignified, well-maintained setting for interments, along with assisting the generalpublic with
lot locations and deed transactions, as well as cemetery lot sales and keeping up to date records.
DIVISION GOALS:
Maintain the current high level of grounds maintenance within the cemetery, at the Civic Center; and all
�I
.d ,
%4
other areas maintained by the cemetery staff.
GENERAL DIVISION OBJECTIVES:
1. Continue to systematically replace the even
age stand of
deteriorating trees
within
the cemetery.
2: 'Ensure;that a minimum of'89.4%•of the work
time of the crew is spent on cemetery maintenance:
3 Repair 140'settled graves by June 30,x.1987.
;,_,4 Repair.; 155: monuments by June 30i,1987.
5 Prepare a minimum of 50 detailed drawings of
burial lots
by June
30, 1987.
PERFORMANCE,MEASUREMENTSc`
Proj.
,:'Proj.
FY83
FY84
FY85
FY86
FY87
..... 1.'.: No..:of;cemetery trees planted
9
7
5
4
4
ry No, of cemetery trees removed
4
4
4
4
6
2. % of work time of crew at cemetery
90.6
89.54
91,3
89.4
89,4 -
i
3 No., of cemetery graves repaired
143
151
145
140
140
4. No, of monuments repaired by crew
170
139
138
130
130
5, No. of monuments repaired by contract
28
34
29
25
25
6. No. of new graves pinned out
119
47
72
28
0
7. No. of detailed drawings of burial lots
40
55
64
50
50
i
131
1
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%4
I
i
I
I
DIVISION ANALYSIS:
—
I.
Performance measurement No. I: The current FY
number of trees removed two
figure of trees to plant will be equal to/or
years previously.
exceed the
2.
Performance measurement No, 2 - The FY83 and
amounts of snow, resulting in less time spent on
FY85 figures are high because of lighter than normal
snow removal outside the cemetery.
J
3,
Performance measurement No. ,4 - The FY83 figure
, less time consuming than normal, thus
is high because the monuments repaired were easier and
more could'be
done.
4.
Performance,.measurement No. 6 - The FY83 figure is higher because the area chosen to be
_larger than normal the
and pinned was
entire area was done. Figures from year to year will vary depending on size
of new areas. No new grave spaces willbe in.FY87,
pinned
space ready,for,.pinning out new lots.
out due to no immediate need antl.
the lack of
_
t
}}
132
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' ^�•
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411,
I
1
CITY OF
IOWA CITY
..
FY87 OPERATING BUDGET
rl i
RECEIPTS AND EXPENDITURES
SUMMARY
{
15200
CEMETERY
;
EXPENDITURES:
---- FY86
BUDGET ----
---- FY87
BUDGET ----
FY85
ADOPTED
REVISED
DEPT
ADMIN.
•^
ACTUAL
BUDGET
ESTIMATE
REQUEST,
PROPOSAL
PERSONAL SERVICES
88,175
92,646,
92,646
97,823
98,353
i
.�
f
.::.COMMODITIEB '.
SERVICES AND CHARGES
5,925
14,555
7,925
15,403
7,925
17,606
7,048
31,575
7,333'
"'19,606
CAPITAL OUTLAY
TRANSFERS OUT
3,9470
500
5000
2,8400
.. 1,300
0
TOTAL
112,602
116,474
118,677
139,286
126,592
cacc-caaa
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....
RECEIPTS:
REVISED
PBUDDGGET
ACTUAL
PROPERTY TAX
LICENSES A PERMITS
96,869
9,670
77,448
13,642
88,374
17,540
i
CEMETERY IAT SALES
PERPETUAL CARE
6,063
10,955
13,541
i
MISCELLANEOUS
0
16,300
6 300
TOTAL
112,602
118,677
126,592
a C
C6IICCCaSO
_
a
,i
133
r
M.W.II -_CEMETERY
M.W.III - CEMETERY
SR. M.W. - CEMETERY
TEMPORARIES
J OVERTIME
LONNGGEVITY
FICA
IPERS
HEALTH INSURANCE
LIFE INSURANCE
DISABILITY.INSURANCI
TOTAL
n.o:w...........\..«.......n...>�.�.��.
CITY OF IOWA CITY
FY87 OPERATING BUDGET
EXPENDITURES
15200 CEMETERY
PERSONAL SERVICES:
FTE
BUDGET
NONE
0
FY86FY87
�
$
TOTAL
0
1.00
1.00
17,873
1.00
1.00
21,136
1.00
1.00
26,992
14,402
850
5,768
INTRA -CITY CNARGEBACKS:
3,583
6,249
VEHICLE OPERATIONS
.5;025
178
VEHICLE REPLACEMENT ..
8 403
5_22
WORD PROCESSING
0
'__ _
____
_
ADMINISTRATIVE OVERHEAD
0
3.00
3.00
98,353
CBD MAINTENANCE
0
aaava maaam
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-
.,. ,
TOTAL
13,428
aaaaaaaav
CAPITAL OUT
134
LAY.
REAR MOUNTED SPRAYER 800
REPLACE TREES 500
TOTAL 1,300
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CITY OF IOWA CITY
FY87 OPERATING BUDGET
EXPANDED SERVICE LEVEL REQUEST
Parks and Recreation/Cemetery 01521.0
e
COST: $800.00
APPROVED FOR FUNDING: Yes
DESCRIPTION:
25 Gallon rear mount weed sprayer with 7' boom and hand sprayer attachment.
WHY SHOULD THIS EXPANDED SERVICE LEVEL, BE FUNDED
To control the broadleaf weed infestation of the Cemetery grounds, which is becoming increasingly worse.
0
T 1
CITY OF IOWA CITY
FY87 OPERATING BUDGET
EXPANDED SERVICE LEVEL REQUEST
Parks and Recreation/Cemetery 11521.0
1 COST: $11,000.00
APPROVED FOR FUNDING: No
DESCRIPTION:
Building Addition - 16' x 36' - attached to present Cemetery shop on the north side of building. This
` would be an additional 576 square feet of much needed work and storage area.
WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED?
This project would eliminate the overcrowded, conditions that presently exist, due to the Cemetery equipment
being longer and larger. This equipment must be kept in a heated building during adverse weather condi-
tions to ensure proper starting and operating conditions. This is necessary to maintain normal and
emergency operations of both the Cemetery Division and outside areas. lousing the equipment indoors limits
the amount of work space needed for winter maintenance on mowers, tractors and additional equipment. It
creates unsafe and difficult working conditions for both the Cemetery and Forestry Division staff.
The Cemetery and Forestry Divisions will have adequate and safe working conditions with this addition. It
would also enable the Cemetery Division to have dry, unfrozen dirt for funerals, and would also allow the
Forestry Division to keep their chipper inside to ensure it starting and working properly.
This project is included in FY88 1n the CIP. Several in-house departments have given their consent to aid
the Cemetery and Forestry'Divisions in this project, which would save the City approximately $14,000.
I
J 136 ,
PROGRAM DIVISION STATEMENT
FUND: GENERAL
PROGRAM: COMMUNITY PROTECTION
DIVISION PURPOSE:
DEPARTMENT: POLICE
DIVISION: ADMINISTRATION
The Police Administration unit provides management services for all divisions within the Police Department
and is responsible for the discipline, maintenance of good order and training of all members of the
department. In addition, the Unit is ultimately responsible for the suppression of crime and delinquency,
the apprehension of offenders and the enforcement of the laws and ordinances of the State and City.
DIVISION GOAL:
Provide a level of management and training that assures the best allocation of available resources that
will enable the line divisions and operating units to perforin their law enforcement and public service
functions to the maximum of their abilities.
GENERAL DIVISION OBJECTIVES:
1. Develop a comprehensive departmental training program based upon an assessment of employee/departmental
needs and provide a minimum of 32 hours of in-service refresher training.
2. Respond to all citizen -generated or employee requests on a timely basis.
3. Review departmental policies and procedures to determine their contributions toward achieving depart-
mental goals.
4. Construct a "future oriented' developmental plan for the police organization.
PERFORMANCE MEASUREMENTS:
1. Monthly meetings will be held with heads of the several divisions to identify operational problems and
to assess progress'toward goal achievement.
2. Training projects will be monitored monthly to ensure completion on schedule.
3. Total performance shall be measured by assessing the performance and achievements of the several
divisions, and include crime prevention achievements based upon program institution and the compiling
of a relevant data base of -past, present and future activities.
DIVISION ANALYSIS:
The effectiveness of the Administrative Division will be directly dependent upon the achievement of the
goals and objectives of the line divisions.
I
137
i
e
CITY OF IOWA CITY
FY87 OPERATING BUDGET
RECEIPTS AND EXPENDITURES SUMMARY
13110 POLICE ADMINISTRATION
EXPENDITURES:
__ -- FY86
BUDGET'----
---- FY87
BUDGET ----
FY85
ACTUAL
ADOPTED
BUDGET
REVISED
ESTIMATE
DEPT
REQUEST
ADMIN
PROPOSAL
PERSONAL SERVICES
107,321
114,100
114,100
116,369
800
116,369''
675_
COMMODITIES
SERVICES AND CHARGES
530
14,677
755
19,860
755
19,860
19,464
16,714';
CAPITAL OUTLAY
2,471
--- -- 795
0
TOTAL
--- 9
124,9937,428
----1_500
136,215
----1_500
136,215
1
133,758•
--------
---------
---------
RECEIPTS:::
FY85
REVISED
PROPOSED
ACTUAL
ESTIMATE
BUDGET
PROPERTY TAX
121,390
133,148
130,691
SALE OF PARTS
3,400
3,000
31000
MISCELLANEOUS
209
67
67
TOTAL
--U4,9;;
136,215
133,758
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cacacaaca
138
3
I
FY87TOPERATING BUDGET
13110 POLICENADMINISTRATION
' PERSONAL SERVICES:
TRANSFER TO:
_
FTE_
BUDGET
NONE
0
FY86
FY87
$
TOTAL __------p
ADMIN. SEC. - POLICE
DEPUTY POLICE CHIEF
1.00
1.00
19,662
I
POLICE CHIEF
1.00
1.00
1.00
1.00
37,693
50,210
[
LONGEVITY
950
r..
f
FICA
IPERS
11406
im
HEALTH INSURANCE
LIFE INSURANCE
1131
,
4,21166
INTRA -CITY CHARGEBACKS:
j
w
DISABILITY INSURANCE
112
VEHICLE OPERATIONS
0
...
TOTAL
-----
3.00
-----
3.00
---------
116,369
VEHICLE REPLACEMENT
WORD PROCESSING -
0
p
v==ev....
ADMINISTRATIVE OVERHEAD
0
-,
CBD MAINTENANCE.
0
.......... vt aav�t.a�[a.:aa�[a vl a'[nw+xx.: ::: :.a.•aa�a.��wM�ri�i���. ....�.v..v......v.a ..�.v avlm�
PROGRAM DIVISION STATEMENT
DEPARTMENT: POLICE
FUND: GENERAL
PROGRAM: COMMUNITY PROTECTION
DIVISION: PATROL
DIVISION PURPOSE:
The Patrol Division provides general police services in Iowa City. These tasks include accident investiga-
tion; speed and traffic control; preliminary and some follow-up criminal investigation; general crime
suppression control and the provision of a great number of routine public services .such as unlocks,.
ambulance call assistance, fire calls, routine transports and deliveries, and parking responses.
DIVISION GOAL:
The Division will respond appropriately to all called for services.
GENERAL DIVISION OBJECTIVES:
ed
s a
bstitute
irected
patrolewilltbe aimediate
the lred ctioniofeauto accidents nand athe suppessionorandom
andreduction of selected
crimes and acts of delinquency occasioned by patrol needs as indicated by called for services (CFS) in the
several patrol districts.
PERFORMANCE -MEASUREMENTS:
sricison of calledvto ehicle accidents.
itations and tickets
Performancwillamesure hitoalcomparisonof reported motor
edalso an
Called for Services (CFS) Compared to Arrestst Citations and Tickets (ACT) Issued
Quarter CFS FY83 ACT CFS FY84 ACT CFS FY85 ACT CFS FY86 ACT CFS FY87 ACT
1 8584 9625 9219 8131 9493 7660
2 7451 9341 8326 9023 8857 10,148 _- -- -- _
3 7491 9979 7511 10,119 8060 9833
q 9222 6965 8515 6208 9114 8353
Total 2r916
140
i
i'
3
`�'4iNYniva ay..l a\.[ twY'A:\...Yia..a4....;......+.•:: ':'..YiwaYa
Reported Motor Vehicle Accidents
Quarter FY81 FY83 FY83 FY84 FY85 FY86 FY87
1 721 767 571 656 678 685 --
2 668 684 653 757 730 --
3 615 679 536 665 709 -- --
4. 703 532 578 553 626 - Total 2,707 2,662 2,338 2,631 2,743
DIVISION ANALYSIS:
Called for services and arrests, citations and tickets are the end result of a very limited number of
processes and tickets of the Patrol Division activities. In addition, these data do not accurately reflect
the nature of the crime or occurrence.
VT.
EXPENDITURES:
PERSONAL SERVICES'
COMMODITIES
SERVICES AND CHARGES
CAPITAL OUTLAY
TOTAL
i
I
RECEIPTS:
CITY OF IOWA CITY
FY87 OPERATING BUDGET
RECEIPTS AND EXPENDITURES SUMMARY
13120 PATROL
PROPERTY TAX
CHARGES FOR SERVICES
MOTEL TAX
FEDERAL REVENUE SHARING
MISCELLANEOUS
- TOTAL
-- FY86
BUDGET ----
---- FY87
BUDGET -- -
FY85
ACTUAL
ADOPTED
BUDGET
REVISED
ESTIMATE
DEPT
REQUEST
ADMIN
PROPOSAL
1,294,008
87,647
1,306,764
83,554
- 1,306,764
84,354
1,361,460
100,106
1,355,460
84,546
91,392
129,711
49,081
47,245
83,000
58,350
68,955
-
43,435
64,595
1,602,758
- _83,000
1,522,399
1,521,363
1,588,871
1,548,036
aooavco==
caoaaaaca
�acaacc=
a=aaaa=a=
ao=a=aa=a
PROPERTY TAX
CHARGES FOR SERVICES
MOTEL TAX
FEDERAL REVENUE SHARING
MISCELLANEOUS
- TOTAL
142
FY85
REVISED
PROPOSED
ACTUAL
ESTIMATE
BUDGET
1,419,118
1,409,226
1,435,144
6,257
6,837
7,592
66,418
104,200
104,2000
110,965 1,100
_1,100
1,602,758
1,521,363
1,548,036
142
TRANSFER TO:
NONE 0
TOTAL 0
INTRA -CITY CHARGEBACKS:
CITY OF IOWA CITY
92,930
VEHICLE REPLACEMENT
FY87 OPERATING BUDGET
WORD PROCESSING
-=
EXPENDITURES
0
CBD MAINTENANCE
13120 PATROL
TOTAL
72j931
PERSONAL SERVICES:
CAPITAL OUTLAY:
FTE_ BUDGET
jI
-
FY86 FY87
REPLACE TOOLS IN SQUAD CARS
1,100
REPLACE 6 SQUAD CARS
T
t
POLICE OFFICER 38.00 38.00 963,986
POLICE SERGEANT
TOTAL
Iti
6.00 6.00 194 859
POLICE CAPTAIN
OVERTIME 2.00 2.00 70,080
LONGEVITY 26,000
w
HEALTH INSURANCE 8,900
LIFE INSURANCE 83,821
INSURANCE 3 320
DISABILITY
UNIFORM
_
ALLOWANCE _ 4__2_0_0
_ _
TOTAL - 46.0046.00 1,355,460
aanan naaan aaaaaas¢v
l
143
TRANSFER TO:
NONE 0
TOTAL 0
INTRA -CITY CHARGEBACKS:
VEHICLE OPERATIONS
92,930
VEHICLE REPLACEMENT
WORD PROCESSING
ADMINISTRATIVE OVERHEAD
0
CBD MAINTENANCE
0
TOTAL
72j931
vavvvvvvv
CAPITAL OUTLAY:
2 DESK CHAIRS
REPLACE 15 GAS MASKS
1,425
REPLACE TOOLS IN SQUAD CARS
1,100
REPLACE 6 SQUAD CARS
,000
4 SCANNERS''M_
1)600
TOTAL
64,595
I
.4
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PROGRAM DIVISION STATEMENT
'
'
FUND: GENERAL DEPARTMENT: POLICE
PROGRAM: COMMUNITY PROTECTION DIVISION: CRIMINAL INVESTIGATION
as
DIVISION PURPOSE:
a
f
The Criminal Investigation Division performs initial and follow-up investigations in all felonies and most
serious misdemeanor cases. The Division attempts to ensure the arrest of all offenders in these crimes or:
the clearance of offenses through investigative processes.
DIVISION GOAL:
Provide the level of investigative services that will optimize the probabilities for the arrest, and success-'
_
ful prosecution of serious offenders while assuring that. critical needs of crime victims, are satisfied
through the promotion of close personal and professional contacts with various helping agencies.
GENERAL DIVISION OBJECTIVES:
1...Provide investigative and referral services equal to the level provided in FY86.
2. Furnish 'quick response', on-call investigative personnel. as needed, and to continue to improve
investigative services to other line police services including support of crime prevention/suppression
activities.
3. Establish and implement crime prevention measures in selected neighborhoods experiencing high rates of
selected crimes in cooperation with neighborhood groups expressing an interest in the establishment of a
program.
_
PERFORMANCE MEASUREMENTS:
1..'The number of cases assigned to the Division will be compared to the clearance rate as measured by arrest
_
and investigative clearance. These do not reflect nature or seriousness of crime.
2. Crime prevention efforts will be measured by the number of neighborhoods establishing programs and the
rate of decrease in reports of selected crimes in the targeted neighborhoods as compared to prior data in
regard to the specific area.
N .
t
144
s
Investigations Assigned
(A) as Compared
to Clearance Rates
(C)_
Quarter (A) FY82 (C)
(A) FY83 (C) (A) FY84 (C)
(A) FY85 (C) (A) F 8 (C) (A) FY87 (C)
1 308 251
319
263 163 87
289
171 284 161
2 281 159
247
154 219 143
261
168
3 273 140
218
161 251 174
317
182 - -
f I
4 268 149
231
156 301 183
—%3d
308
191
Total T13�Gs13
I
�3�5�(
712
-�
DIVISION ANALYSIS:
DIVISION
i
Analysis will tabularly
depict the
volume of complaints received and processed by the Division over the past
however, is
five years and into FY87, thus indicating
crude workload
measurements.
indicator
Workload, not precisely
one discrete variable.
measured by this gross technique.
It is only accurate as
an
of
Historically, crime has
proven to be a random phenomenon
in Iowa City.
Consequently, specific data are hard
to collect and even more
difficult
to analyze.
i
!
f
i.+
t
y
�L
145
EXPENDITURES:
PERSONAL SERVICES
COMMODITIES
SERVICES AND CHARGES
CAPITAL OUTLAY
TOTAL
RECEIPTS:
CHARGESFOR
TOTAL
CITY OF IOWA CITY
FY87 OPERATING BUDGET
RECEIPTS AND EXPENDITURES SUMMARY
13130 CRIMINAL INVESTIGATION
z
-- FY86
ADOPTED
BUDGET ----
ESTIMATE
---- FY87
BUDGET ----
ACTUAL
REQUEST
PROPOSAL
122,989
2,445
187,704
2,685
187,704
2,685
195,607
2,250
-195,007
2
-
7,328
1,119
5,585
-9_000
5,585
--__9,000
5,771
--_21,880
050
5,771
19,320
;
_ 133,881
204,974
204,974
225,508
222,148
_
w:
1
R1
P1
FY85
REVISED
PROPOSED
}
ACTUAL
ESTINATE
BUDGET
133,740
204,242
221,416
141
7_3_2_
732
-
--i3-3-78-8-1-
133__,881_
204,974
222,148
W ;
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I
146
'{
z
mow..,........ -.t... , ...
J
P
POLICE OFFICER
POLICE SERGEANT
OVERTIME
LONGEVITY
.-
HEALTH INSURANCE
DISABILITYAINSURANCE
-�
UNIFORM ALLOWANCE
j
TOTAL
J
J
CITY OF IOWA CITY
FY87 OPERATING BUDGET
13130 CRIMINALIINVVESTIGATION
ERSONAL SERVICES:
FTE BUDGET NONE
FY86 FY87 $
4.00 4.00 107,693
2.00 2.00 65,369
3,000
1,750
12x461
TRANSFER TO:
0
TOTAL --_----_0
4,206 INTRA -CITY CHARGEBACKS:
_
VEHICLE OPERATIONS 0
6.00 6.00 195,007 VEHICLE REPLACEMENT 0
aanva aaasv vnssvaaav WORD PROCESSING 0
ADMINISTRATIVE OVERHEAD 0
CBD MAINTENANCE 0
........... t...� x ..-......1
l
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: POLICE
PROGRAM: COMMUNITY PROTECTION DIVISION: RECORDS 8 IDENTIFICATION
DIVISION PURPOSE:
w
Records and identification maintains documentation of all departmental activities; makes available statis-
tical summaries,
as needed; retains records required by state and federal law; assures staffing of radio
and telephone communications; and performs polygraphic,
photographic and other identification services as
needed.
w,
DIVISION GOAL:
The Division will provide accurate, up-to-date information and reports on cases, past offenses, etc.; and
will the
assure provision.of adequate and timely communications and identification services.
GENERAL DIVISION OBJECTIVES:
1.- The Division produces timely and accurate reports and necessary statistics required for operational
purposes and as demanded by law.
2. Continue to update and improve computerized records system.
_
PERFORMANCE MEASUREMENTS:
,The. number of actual reports and records generated in prior years will be compared to the total generated
,', in- FY87 as a positive appraisal of work product. In addition,
a similar process will be used to evaluate
:,•internally and externally generated requests for documents, records and identification services
usage.
Documents Filed (OF) d Reports Requested by all Agencies (Req)
Quarter OF FY82 Req. OF FY83 Req. OF FY84 Req. OF FY85 Req. OF FY86 Req. OF FY87 Req.
1 32,000 1760 41,780 1904 36,212 1084 38,117 2191 39,000 2600 --
2 36,400 1840 36,250 1993 38,164 2076 39,616 2380 --
3 29,000 1622 27,874 1791 37,114 3187 38,192 3251
4 31,OOT�B=4DD S6 32,60512 1- 34'46 36,14
!Rate of increase averages approximately 7% annually.
F,
a
�►
148
c�
i
DIVISION ANALYSIS:
'I
_ Analysis will tabularly depict the
volume of complaints received and processed by the Division over the
�I
past five years and into FY87,
thus indicating crude workload
measurements. Workload, however, is not
precisely measured by this gross
technique. It is only accurate
as an indicator of one discrete variable.
It does not indicate internal use
by City agencies other than the
Police Department.
j
Il
'I
CITY OF IOWA CITY
FY87 OPERATING BUDGET
RECEIPTS AND EXPENDITURES SUMMARY
13140 RECORDS & IDENTIFICATION
EXPENDITURES:
150
PERSONAL SERVICES
BUDGET ----
COMMODITIES
BUDGET ----
SERVICES AND CHARGES
.�.
I CAPITAL OUTLAY
BUDGET
TOTAL
ACTUAL
RECEIPTS:
3,523
PROPERTY TAX
-
CHARGES FOR SERVICES
200,836
1,975
FEDERAL REVENUE SHARING
210,858
1,865
TOTAL
i
150 7
14,6780
34,5480
17,802
42,665
-----;---
150
-- FY86
BUDGET ----
---- FY87
BUDGET ----
PROPOSED
BUDGET
ESTIMATE
BUDGET
201,650
ACTUAL
255,476
3,523
REQUEST
PROPOSAL
189,904
2,385
200,836
1,975
200,836
11975
210,858
1,865
210,858
5,505
150 7
14,6780
34,5480
17,802
42,665
-----;---
---------
--------0
0
219,425
217,489
237,359
----3,600
234,125
259,028
-
--------
---------
150
FY85
REVISED
PROPOSED
ACTUAL
ESTIMATE
BUDGET
201,650
233,821
255,476
3,523
3,538
3,552
14,252
0
0
219,425
237,359
259,028
acccca-co
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caacoccaa
150
PERSONAL
CE
ICE
-POLICE
CE
i
i_
IJ
T
_ CLERK/$g/TYPIST -POLI
FY87
OPERATING BUDGET
SRLCLERR/ETYPISTRPOL
POLICE DISPATCHER
SR RADIO DISPATCHER
CLERK/TYPIST - POLI
M POLICE DESK CLERK
LONGEVITY
FICA
IDENTIFICATION
"! IPERS
SERVICES:
HEALTH INSURANCE
LIFE INSURANCE
DISABILITY INSURANCE
FTE
r TOTAL
NONE
0
TOTAL
0
FY86
FY87
$-'--'-�'
J
1
1.00
17,039
PERSONAL
CE
ICE
-POLICE
CE
CITY OF IOWA CITY
FY87
OPERATING BUDGET
EXPENDITURES
13140 RECORDS &
IDENTIFICATION
SERVICES:
TRANSFER TO:
FTE
BUDGET
NONE
0
TOTAL
0
FY86
FY87
$-'--'-�'
RECORDS
1.00
1.00
17,039
2.00
2.00
38,113
RECORD
1.00
1.00
19,525
3.00
3.00
58,405
1.00
1.00
22,455
RECORDS(PT)
PT
.50
.50
.50
.50
8,454
1;325
INTRACITY CHARGEBACKS:
12,335
VEHICLE OPERATIONS
0
9,919
VEHICLE REPLACEMENT
00
13,415
WORD PROCESSING
451
ADMINISTRATIVE OVERHEAD
0
902
CBD MAINTENANCE
0
9.00
9.00
210,858
_____
i
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: POLICE
PROGRAM: COMMUNITY PROTECTION DIVISION: CROSSING GUARD
DIVISION PURPOSE:
Provide an adult crossing guard at particularly hazardous crossings used by school children.
DIVISION GOAL:
Assist in maintaining the safe and orderly passage of school -aged children at hazardous' crossings and
promote a good working relationship with the Public Safety Committee of the Districtwide Parent's Organ iza-
tion.
GENERAL DIVISION OBJECTIVE:
1. Maintain an adult crossing guard program.
PERFORMANCE MEASUREMENTS:
Number of Guards Regularly Employed + the Number of Requests for
- -- --Additional Guards and Dlsoosition of Rpnupstc
School Year
Regulars, -
Requests
and Dispositions
1978-79-
13 A no supervisor
3
more added
1979-80
12 + I supervisor
2
1 temporary added
1980-81
12 + 1 supervisor
0
0
1981-82
9 6 no supervisor
1
none added
1982-83
9 6 no supervisor
1
none added
1983-84
9 6 no supervisor
0
none added
1984-85
10 6 no supervisor
1
1 added
1985-86
11 d no supervisor
0
0
1986-87
11 6 no supervisor
0
0 - may reduce by 1 as a result of signalization
DIVISION ANALYSIS:
Because of prior reductions in the budget of this Division and the withdrawal of a portion of the salary
formerly contributed by the Iowa City School District, performance measurements should remain relatively
constant in FY87. Guards will be assigned to posts based upon verifiable need, hazards encountered and
number of frequency of crossings. Because of increased signalization of intersections some guards may be
reassigned to other locations.
152
L
\4
VM.�ilaaata aa{vaav v'vi.ica+t vi iaavltaa+.v..,.-......
1
CITY OF IOWA CITY
FY87 OPERATING BUDGET
-.
RECEIPTS AND EXPENDITURES
SUMMARY
13150 SCHOOL SAFETY & EMERGENCY OPER
EXPENDITURES:
-- FY86
BUUDGETD
BUDGET ----
---- FY87
BUDGET ----
ACCTUAL
ESTIMATE
REQUEST
PROPOSAL
PERSONAL SERVICES
COMMODITIES
25,951 29,123
8,223
22,739
0
22,754
SERVICES AND CHARGES
--- 3,239 ----1,620
---------
TOTAL
29,354 31,093
31,312
----1,650
2,000
----
30,440
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RECEIPTS:
FY86
FY87
-
FY85 REVISED
PROPOSED
ACTUAL ESTIMATE
BUDGET
i
PROPERTY TAX
29,3_54_ 3_103_12_
?(
TOTAL
.,",,,,TOTAL
29,354 31,312.
---30,440
30,440
i
... .' ..
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CITY OF IOWA CITY
FY87 OPERATING BUDGET
EXPENDITURES
13150 SCHOOL SAFETY 6 EMERGENCY OPER
.. i
I i
rl
PERSONAL SERVICES:
TRANSFER TO:
FTE BUDGET
NONE
0
TOTAL
0
I
FY86 FY87
24,705
18_65
I
TOTAL .00 .00 27,336
0
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INTRA -CITY CHARGEBACKS:
VEHICLE OPERATIONS
0
VEHICLE REPLACEMENT
0
-
WORD PROCESSING
0
ADMINISTRATIVE OVERHEAD
0
CBD MAINTENANCE
"' 0
TOTAL
0
CAPITAL OUTLAY:
NONE
0
TOTAL
0
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154
d
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: FIRE
PROGRAM: COMMUNITY PROTECTION DIVISION: FIRE
DIVISION PURPOSE:
The purpose of the Fire Department is to provide fire protection for the citizens of Iowa City; to provide
first response to requests for emergency medical assistance; and to perform fire and housing inspections as
scheduled.
DIVISION GOAL:
Provide immediate effective response to all requests for service regarding fire and medical emergencies.
GENERAL DIVISION OBJECTIVES:
1. Provide 3.5 minute average response time to emergencies.
2. Inspect all commercial and institutional buildings once each year.
3. Provide CPR classes for all city employees and interested citizens.
NEN DIVISION OBJECTIVES:
1. Review and update disaster plan by December 31, 1986.
2. Prepare procedures for handling hazardous materials spills and emergencies by December 31, 1985.
3. Computerize Fire Department recordkeeping by June 30, 1987.
PERFORMANCE MEASUREMENTS:
I
i
I
Actual
Actual
Actual
.r
Projected
FY82
FY83
FY84
FY85
FY86
'i
i,t
tt
t �d
Fire Alarms
..
329
284
298
82
300
:1
52
48
53
42
13
50
Medical Emergencies
386
398
449
442
120
450
Malicious False Alarms
N/R* 213
272
663
195
128
200
Malicious False Alarms
R** 64
i.y
56
88
I�
60
Malfunction False Alarms N/R* 195
333
386
467
_J
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: FIRE
PROGRAM: COMMUNITY PROTECTION DIVISION: FIRE
DIVISION PURPOSE:
The purpose of the Fire Department is to provide fire protection for the citizens of Iowa City; to provide
first response to requests for emergency medical assistance; and to perform fire and housing inspections as
scheduled.
DIVISION GOAL:
Provide immediate effective response to all requests for service regarding fire and medical emergencies.
GENERAL DIVISION OBJECTIVES:
1. Provide 3.5 minute average response time to emergencies.
2. Inspect all commercial and institutional buildings once each year.
3. Provide CPR classes for all city employees and interested citizens.
NEN DIVISION OBJECTIVES:
1. Review and update disaster plan by December 31, 1986.
2. Prepare procedures for handling hazardous materials spills and emergencies by December 31, 1985.
3. Computerize Fire Department recordkeeping by June 30, 1987.
PERFORMANCE MEASUREMENTS:
I
*N/R - Non -response
**R - Responded
155
%4
Actual
Actual
Actual
Actual
1st Quarter
Projected
FY82
FY83
FY84
FY85
FY86
FY87
Fire Alarms
297
329
284
298
82
300
Emergency Rescue
52
48
53
42
13
50
Medical Emergencies
386
398
449
442
120
450
Malicious False Alarms
N/R* 213
272
663
195
128
200
Malicious False Alarms
R** 64
51
56
88
16
60
Malfunction False Alarms N/R* 195
333
386
467
126
400
Dollar Loss From Fire
1,165,524
664,949
643,218
507,966
178,755
550,000
Average Response Time
--
3.5 Min.
3.4 Min.
2.76 Min.
2.94 Min.
3.0 Min.
Inspections
2,789
2,506
2,024
2,859
1,100
2,500
Total Training Hours -
3 7,749
7,646
7,806
7,700
4,000
7,750
Shifts
*N/R - Non -response
**R - Responded
155
%4
V•1•:. ........ A ... a... +..........vlu+wx:.V
DIVISION ANALYSIS:
Residential fires continue to make up the larger part of all fire calls. These types of fires account for
approximately 75% of building fires.
,.
k
First Responder emergency medical calls appear to be leveling off at 450 calls a year or an average of 1.24
ri
calls per day.
y
Arson continues to be a problem and accounts for approximately 25% of the total fire loss each
year. To
S�
combat this, each arson case is thoroughly investigated and if sufficient evidence is uncovered,
appropri-
ate charges are filed. Arson experts claim that thorough investigation of each case is the best
deterrent
even.if enough evidence is not uncovered to file charges on anyone.
e
The state law that went into effect July 1, 1983 requiring smoke detectors in all sleeping rooms,
including
University of Iowa dorms, was responsible for the noted increase in malicious false alarms. :
w
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156
1
%4
i
FY87TOPERATING BUDGET
RECEIPTS AND13200ISUMMARY
FRE
EXPENDITURES:
FY85 ADOPTED BUDGERISED DEPT ADMIN BUDGEADMIN
ACTUAL BUDGET ESTIMATE REQUEST PROPOSAL
PERSONAL SERVICES-
COMMODITIES
1,319,255
31,256
1,382,345
30,099
1,382,345
1,471,265
1,456,265
SERVICES AND CHARGES
CAPITAL OUTLAY
63,994
4,332
42,177
27,000
90,099
41,954
31,857
50,555
32,378
42,996
TRANSFERS
24,500
8,976
0
OUT'
_ 0
0
0
0
0
...
TOTAL
1,418,837
1,481,621
1,478,898
1_562,653
1,531,639_
RECEIPTS:
;
_...
FY85
REVISED
PROPOSED
}
ACTUAL
SBTIMATE
BUDGET
i.
PROPERTY TAX
1,065,498
1,123,868
1,158,825
j
-,
UNIVSRBITY FIRS CONTRACT
353,313
354,963
372,712
{
MISCELLANEOUS___
26
67
102
J
TOTAL
1,418,837
acae__aaa
___
1,478,898
_
1,531,639
..7
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ccacacaca
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1
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157
1
T
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FI1
i FI1
FIJ
i B►7
OVI
I LO)
DIE
UN3
LUM
,............,,...,.w h,... �_._� ._ .,,, ..................�..,
TOTAL
FY87TOPERATING BUDGET
EXPENDITURES
13200 FIRE
i
PERSONAL SERVICES:
TRANSFER T0:
FTE
BUDGET
----
NONE
p
q
- FY86
FY87
$
TOTAL
------- 0
ti I
1
aIIavvcoa=
36.00
36.00
856,370
0
fi
6.00
6.00
1571416
-' I
K TYPIST 3.00
/ 1.00
3.00
1.00
85,653
32,965
3.00
3.00
104,976
1.00
1.00
44,218
INTRA—CITY CHARGEBACKS:
5,000
15,075
VEHICLE OPERATIONS
20,128
103,581
VEHICLE REPLACEMENT
0
E
3,312
WORD
GOVERHEAD
`
0
2,500
CBD MAINTENANCE
0
%.
_ 25, 200.
. .
51.00
51.00 1,456,265
TOTAL
20,128
_ ... CAPITAL OUTLAY.
's
NONE
0
TOTAL
naaamsini
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158
CITY OF IOWA CITY
FY87 OPERATING BUDGET
EXPANDED SERVICE LEVEL REQUEST
Fire 01320.0
7
COST: $125@, Total Cost = $4,250
APPROVED FOR FUNDING: No
DESCRIPTION:
Thirty-four (34) additional M.S.A. face pieces.
WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED?
1. Firefighters have expressed concern over the contagious diseases that could be contracted by using
cmmn face.pieces.
2. Each firefighter would.be responsible for the care and maintenance of their personal, M.S.A.' face piece.
oil
159
CITY OF IOWA CITY
FY87 OPERATING BUDGET
EXPANDED SERVICE LEVEL REQUEST
Fire - /1320.0
COST: $28,000 annually plus benefits
APPROVED FOR FUNDING: No
T
DESCRIPTION:
One training officer.
WHY SHOULD THIS EXPANDED SERVICE LEVEL BE.FUNDEDt
Prior to the budget cuts of FY81, the training officer was an integral part of the :Fire Department. The
elimination,of the, position and .the complexities of firefighting have caused a number of negative factors
to surface.' These factors were repeated time and time again in the organizational. analysis, of .the
department by Retish, West and Rosenthal. The loss of the training officer was identified as the leading
cause of inconsistent training and cited as the main cause of poor morale. In conclusion, their report
stated the missing training officer position was one of serious concern and recommended that there should
be consideration given to reinstating it.
In a book published by the International City Manager's Association (Managing Fire Services) it states a
good training program is undoubtedly the single most important factor in producing and maintaining a high
level of proficiency in any fire department.
Since lasing the. Training Officer's position we have tried a number of alternatives. None have been
accepted by the firefighters as being suitable substitutes.
160
%4
_J CITY OF IOWA CITY
FY87 OPERATING BUDGET
EXPANDED SERVICE LEVEL REQUEST
Fire - 01320.0
C DST: $25.000 annually plus benefits
APPROVED FOR FUNDING: No
DESCRIPTION:
One Fire Inspector
WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED?
1. Shift schedules make inspections very difficult to perform.
2. Most effective and efficient way for an Inspection Bureau to operate is to have o*ne'person working, full
time, 8 hours a day, devoted only to fire- inspections.
3 Much more efficient to train a very small number of personnel than the whole department:
4: One inspector would be continually under supervision of the Fire Marshal for a more productive and
quality inspection.
5. From December, 1984 to November, 1985, one firefighter was assigned to the Inspection Bureau due to a
back injury, an a temporary basis. Greater consistency and quality of Inspections were very apparent.
161
----------
.. . . . . ...
CITY OF IOWA CITY
J
PROGRAM DIVISION STATEMENT
FUND: GENERAL
po i
DEPARTMENT: POLICE �
I
PROGRAM: COMMUNITY PROTECTION DIVISION: ANIMAL CONTROL
DIVISION PURPOSE:
Provide for the operation of the Animal Shelter facility and programs and enforcement of the City
ordinance relating to animal control, licensing and welfare.
DIVISION GOAL:
Provide community protection and animal services through administration of the Animal Control Ordinance,
effective enforcement, progressive shelter management and community education, and continue to effec-
tively administer the City's computerized pet licensing system thereby increasing revenues while
responding to the community's need for a simple and convenient program.
GENERAL DIVISION OBJECTIVES:
1. Maintain current level of service to the public with present number of employees and operating
hours.
2. Mork towards completion of energy goals as suggested by the City's Energy Audit.
3. Acquire computer terminal for shelter to accomplish self-sufficiency concerning licensing program
operations.
PERFORMANCE MEASUREMENTS:
Number of Licenses' -sold and Revenue (L = Licenses, R = Revenue)'
Quarter (L) FY83 (R) (L) FY84 (R) (L) FY85 (R) (L) FY86 (R) (L) FY87 (R)
1 290/$1803 271/$1322 295/$1054 242/$849
2 195/$1067. 569/$2656 284/$1128 - / -
3 2015/$9,209 1894/$7850 2043/$9127 - / -
4 285/$1744 297/$1143 278/$1687 - / -
Total Ali) 7TM,823 39Tf$M,971 3 MMT,996
163
'!
Education Programs Presented: Children & Adults Reached
Year No. of Programs No. People
FY81 11 379
FY82 14 420
FY83 11490
FY84 13 365
FY85 15 425
FY86 10 350*
FY87 10 300*
*estimated.,
Citizen Generated Responses for Service
Quarter FY83 FY84 FY85 FY86 FY87
1 352 301 317 281
2; 268,,s 251 ,229 7-,
3 279 220 j 225
4 305 .273 280
7
-- 4. -TW TW
DIVISION ANALYSIS:
or preclude accomplishing gdneraili-"66jefti4i'02.�.' in
A sharp increase In material costs might limit
addition, revenues and projected revenues vary. considerably from year, to, year because of pet licensing
renewal schedules and the types of pets licensed.
164
III
CITY OF IOWA CITY
FY87 OPERATING BUDGET
RECEIPTS AND EXPENDITURES SUMMARY
13300 ANIMAL CONTROL
EXPENDITURES:
FY85
ACTUAL
J
---- FY86 BUDGET ----
ADOPTED REVISED"
BUDGET ESTIMATE
T
BUDGET ----
PERSONAL SERVICES
95,433
99,758
REQUEST
COMMODITIES
5,140
5,443
105,423
j
SERVICES AND CHARGES
9,728
12,166
1,755
CAPITAL OUTLAY
41
0
1231719
TOTAL
110,342
117,367
A
maavvvvv�
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RECEIPTS:'
t
i
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FY85
REVISED
ACTUAL
ESTIMATE
PROPERTY TAX
87,287
86,931
ANIMAL LICENSES
13,399,
18,037
CHARGES FOR SERVICES
2,127
3,863
ANIMAL IMPOUNDING i BOAR
5,637
6,637
MISCELLANEOUS
----1_892
----1_863
TOTAL
1,`
110,342
caaa¢¢aam
117,331
caaaaaaaa
99,758
5,443
12,1300
117,331
a¢aa¢aaaa
FY87
PROPOSED
BUDGET
66,107
22,563
7,499
5,687
1,863
123,719
ccacccca-
1 -� 165
f
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---- FY87
BUDGET ----
DEPT
ADMIN
REQUEST
PROPOSAL
105,423
105,423
12;125 11,901
1,755
440
125,383
1231719
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CITY OF IOWA CITY
FY87 OPERATING BUDGET
Fi
s
13300XANIMALUCONTROL
§
PERSONAL SERVICES:
TRANSFER TO:
s
k---
FTE BUDGET
------
NONE
-------- 0
FY86 FY87 $
TOTAL
_ 0
rl i
f
ANIMAL CONTROL OFFICER
ANIMAL CONTROL SUPERVISOR
3.00 3.00 61,111_
OVERTIME _.,
1.00 1.00 26,918
LONGGEVITY .._.
-
FICA
875
IEALT
6,315
HEALTH INSURANCE
4,825
` j
LIFE INSURANCE
DISABILITY INSURANCE
4 333
,239
INTRA—CITY CHARGEBACKS:
_____ _____
VEHICLE OPERATIONS
1,263
TOTAL
______507
4.00 4.00 105,423
VEHICLE REPLACEMENT
WORD PROCESSING
0
aaaaa aaaaa aaaaaaa==
ADMINISTRATIVE OVERHEAD .,
0
0
CBD MAINTENANCE
0
�
I
TOTAL
1 ,263
`
�
_
aaaaaaasa
7
� t
CAPITAL OUTLAY:
I
:
REPLACE DESK
440
TOTAL
_---
440
I
I
I �
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p.
166
i i
1
�'•1a:Liaaaaaaa NaNwvwaGxivvativwluwaw'nrH yf::: s'+'.wvvv....v...�..M..��.n.up.v.v.v.v+..vv.: _v.v.wv.u•_vnw.vwv� �
CITY OF IOWA CITY
FY87 OPERATING'BUDGET
EXPANDED SERVICE LEVEL REQUEST
Police/Animal Control 1330.0
COST: $3,493
APPROVED FOR FUNDING: No
r DESCRIPTION:
Computer:
1 - CRT $1350
1 — Printer 1245
r� 1 - VadiC Modem 313
I - Telephone Modem 560
2 - dust covers 25
TOTAL
WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED?
Nearly 500 hours of. officer duty time,:, is lost in making trips to enter.an
thed retrieve computerized data" at
`Civic Center. The addition of a computer in the Animal Shelter would greatly increase'th'e availability
of Shelter personnel to the public.
f ,
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167
r
I
V^Y�iNaaa(ttv�aatl \a. hL14tK\v2ut V.+Mn»!N:l:: a'.ttt�w.+a�wM.��ni:Nfv.a .4 •v.•.v...4.•.v.WwMY.4w.wrvwN�
CITY OF IOWA CITY
OPEBUGET
EXPA DED? S RVICEI NG LEVEL REQUEST
F
Police/Animal Control 1330.0
G
COST: $19,148
1' 1
APPROVED FOR FUNDING: No
_
T
DESCRIPTION:
Animal Control Officer
Salary
Benefits, estimated
$15,558
`
Estimated
total ;Tg;g
i�
WHY SHOULD THIS EXPANDED SERVICE LEVEL
BE FUNDED?
TheDivisionneeds one additional full-time
' he present Shelter
staff member if it to
maintain the programs and
care
time!fas pa
;laime for,„Patrol. , .•; � ..
and maintenance absorb almost
operating
aM duty hours leaving little to' no '
i
.. ,
I
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i
i
V
.
168
Pr
i
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it
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V'hl.Naava4a a�.t.,a a
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: HOUSING A INSPECTION SERVICES
PROGRAM: COMMUNITY PROTECTION DIVISION: ADMINISTRATION
DIVISION PURPOSE:
Provide supervisory and clerical support for the Department of Housing & Inspection Services and the
appropriate boards and commissions related to the department including the Electrical Board, Plumbing
Board, Board of Appeals and the Housing Commission:
DIVISION GOALS:
Provide the supervision and clerical support necessary to enforce the Codes and ordinances of the city and
the State of Iowa.
GENERAL DIVISION OBJECTIVES:
1. Assist all divisions within the department in meeting their objectives and promote and nurture a higher
degree of supervisory, administrative and professional development and performance by all division
heads.
2. Continue to pursue housing, opt ions for persons of lower income, the elderly and the handicapped.
PERFORMANCE MEASUREMENTS:
1. Submit all Federal, State, and local reports as required.
2. Implement departmental policies, and programs' consistent with City Council goals and objectives, the
Comprehensive Plan and programs of the various Boards and Commissions.
3. Completion of all assigned projects and schedules prescribed by the City Manager.
4. Quarterly reports of divisions indicating inspection and enforcement activities in administering the
Building, Housing and Fire Codes.
DIVISION ANALYSIS:
None.
169
3
4Ml\Nlal avallaa • t...a �a.11aal�vt N.+�/J+wJ.: J:::_..`.`.a.�...�.��...w�.�..�.:::N(.a'�.'.v..al.v...v:.Y:..`•.M1`.�ttl.`M1`.`�N
170
*-4
1
I
I
al
CITY OF
IOWA CITY
:)
FY87 OPERATING BUDGET
f
RECEIPTS AND EXPENDITURES SUMMARY
13410 H.I.S.
ADMINISTRATION
EXPENDITURES:__
— FY86 BUDGET ----
---- FY87
BUDGET.----
ADMIN
4;
FY85
ACTUAL
ADOPTED REVISED
BUDGET ESTIMATE
DEPT
REQUEST
PROPOSAL
e
PERSONAL SERVICES
66 978
66,72566 680
73,523
731830''
.,
COMMODITIES
SERVICES AND CHARGES
6,625
8,560 8,183
8,7070
7,6770,
~'
CAPITAL OUTLAY
0
220 --__ 220
---------
-- ----
TOTAL
74,602
cccaac-va
76,185 75,808
vaavaaaca aaaocavaa
83,225
vsa -m
81,730
avcavaaaa..
RECEIPTS:
FY86 FY87
ti
REVISED PBUDDGGETD
ACTUAL
^
PROPERTY TAX
74,172
75,286 81,208
'' 522
MISCELLANEOUS
430
522
---------
r
TOTAL
---------
74602
---------
75,808 81,730
.. amamamaam-
nsmmammsm naa81,730
M
170
*-4
I j T
_ o I
CITY OF IOWA CITY I
FY87 OPERATING BUDGET
13410 H.I.S.
EXPENDITURES
J PERSONAL SERVICES:
TRANSFER TO:
J I FTE BUDGET NONE 0
FY86 FY87 $ TOTAL ---=- --0
.GCIIIIIIII�IIII
1 71
t
1
M
i
MM
i
*4
i
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FUND: GENERAL
PROGRAM: COMMUNITY PROTECTION
DIVISION PURPOSE:
PROGRAM DIVISION STATEMENT
DEPARTMENT: HOUSING b INSPECTION SERVICES
DIVISION: BUILDING INSPECTION
Provide required inspection, permitting, licensing and enforcement measures as required by all City
regulatory codes and the State regulatory codes; provides assistance to the City Clerk in inspections for
liquor licenses, dance permits and smoking ordinance; assists the,City Manager and Council -in developing;
new ordinances; and provides technical support to housing inspectors and federally assisted housing.,
programs.
DIVISION GOAL:
maintain a consistent level of enforcement of`all codes regulated by this division and research, develop
�• and enforce codes and ordinances consistent with the intent and policy of the City Council.'
GENERAL DIVISION OBJECTIVES:'
,I.Conduct plan reviews for all but the most complex plans within 7 days after receipt of applications.
;'.:2.._:Maintain and provide the public with information on building safety.
J I
i
PERFORMANCE MEASUREMENTS:
Number of electrical permits
—146 er'of plumbing permits . .
Number of mechanical permits
i Number of building permits
Dollar amount
Number of field inspections
Number of plans checked
Average turnaround time
Number of violation orders
'Number of compliances
Number of complaints
Revenues generated
Compared to cost of administration
of program
Expressed as a percent
FY82
514
$23,180,878
4,200
400
3 days
FY83
573
$39,290,335
4,308
465
6 days
FY84
367
$33,780,250
4,208
392
6 days
64
100
296
240,989
FY85
451
217
200
457
$20,856,318
5,009
485
5 days
221
298
244
126,748
1st Qtr.
FY86
126
40
46
124
$5,733,288
1,207
153
5 days
64
82
97
26,691
YI
a
-- 165,305 148,835 157,721
146% 85.2%
e
*Number in compliance higher than number of violation orders, due to number of orders written in previous
�Q year being moved into compliance, a� ,
172 „�
— DIVISION ANALYSIS:
'J
The interrelation of the number of permits issued,the complexity of construction projects, the shift in
priorities of the Council and administration, and the expansion of enforcement responsibilities caused by
new code adoptions will affect the quantity and quality of attention to any one aspect of code enforcement.
J
173
%4
M'.e•i.ILi:' .nJ..1..' w•x'4' n�:.:i,iw•..Y i •.... .: w A 4uin-e..we.:::.1.0 ..1 � 1
.a r.+ ... im. .., �u..yvr,.. ..r .ni:... ..�.no.r � t. 8..nvJr VJf4 b.a}pi-y: UJ-fJ:}`•p•1 1
I
neccnuarunco:
PERSONAL SERVICES
COMMODITIES
SERVICES AND CHARGES
CAPITAL OUTLAY
TOTAL
I
CITY OF
IOWA CITY
FY85
REVI8RD
FY87 OPERATING BUDGET
ACTUAL
ESTIMATE
BUDGET
RECEIPTS
23,360
30,479
HUILDIENDITURECTIO�RY
105,886
113,924
1,211
1,141
-- FY86 BUDGET ----
---- FY87
BUDGET - -
FY85
ADOPTED
REVISED
DEPT
ADHIN
ACTUAL
BUDGET
ESTIMATE
REQUEST
PROPOSAL
132,347
140,625
140,625
155,360
155,360
2,546
1,639
1,639
1,616
1,616
13,9420
14,445
14
16,1950
15,3250
445
-
148,835
157,571
157,144
173,171
172,301
caxccvcca
cxcccxxxc caaaaaccc
cccccxaaa
occcacxco'
PROPERTY TAX
BUILDING
GFORRSERVICESNSPE
PLAN CHECKING FEE
MISCELLANEOUS
TOTAL
174
FY85
REVI8RD
PROPOSED
ACTUAL
ESTIMATE
BUDGET
22,086
23,360
30,479
98,392
105,886
113,924
1,211
1,141
1,141
26,378
26,378
26,378
768
379
379
1487835
157,144
172,301
vvccccccv
vvcacccca
cccccccca
174
.!
CITY OF IOWA CITY
FY87 OPERATING BUDGET
EXPENDITURES
13420 BUILDING INSPECTION
PERSONAL SERVICES:
FTE BUDGET NONE
FY86 FY87 $
TRANSFER TO:
0
TOTAL 0
4.00
4.00
96,362
1.00
1.00
2490
1
760
75
6;469
10,3355
INTRA -CITY CHARGEBACKS:
733
VEHICLE OPERATIONS
71771
- ---_
VEHICLE REPLACEMENT.
0
5.00
5.00
155;360
WORD PROCESSING
0
0
ADMINISTRATIVE OVERHEAD
CBD MAINTENANCE
0
TOTAL.
7,771
CAPITAL OUTLAY:
NONE., 0
TOTAL -----0
. . iiLE=C66=
Do'
I
`.-.".:":....n....t... ..•......a....a..wa......:::::............. �. ..... n....wv.....�.
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: HOUSING 8 INSPECTION SERVICES "
PROGRAM: COMMUNITY PROTECTION DIVISION: FIRE PREVENTION/SAFETY INSPECTION
DIVISION PURPOSE:
Ensure, through Code enforcement, that housing facilities are of the quality necessary to protect and
promote the health, safety, and welfare of not only those ersons utilizi th f it
general public as well.
p ng ese ac ities, but the
i .
DIVISION GOAL:
Provide for the enforcement of the Housing Code and the Fire Code by inspecting rental units in accordance
with the schedule for -inspection and licensing of rental dwellings. Investigate citizen complaints to the
satisfaction of the community and provide licensing of rental units as prescribed by the Housing Code.
GENERAL DIVISION OBJECTIVES:
•,1 Ensure that the quality, of rental housing and owner -occupied housing will not deteriorate from the
-level which has been achieved to date.
2. Assure by inspection, enforcement and education that hazardous conditions which contribute to loss of
life and property by fire are eliminated.
3. Inspect 'all=rental'*- property in the community; multi -family every two years; duplex every three years;
and single famil ever four
y y years.
4. Provide technical assistance to the Housing Commission, Board of Housing Appeals, City Manager, City
Council and other departments.
5. 'Respond to citizen questions concerning Housing Code Enforcement.
6. Provide information and assistance to citizens appealing enforcement decisions.
7. Investigation and resolution of citizen complaints.
8. Hold meetings with other organizations within the community concerning Housing Code enforcement
regulations and procedures, e.g. Protective Association of Tenants, Board of Realtors.
9. Provide training seminars for members of the Board of Housing Appeals.
176
E
i
I
40
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�rv�:�avaa<aa•.t\aa a \. a r..\ �\a\\aaalvw.�nl..rN `!:: !_.\+aaaa..�..ww.,......�:.v. �::.m...:.a_w.vr.v.vnmv.•.+r r
PERFORMANCE MEASUREMENTS:
1st Quarter
FY82 FY83 FY84 FY85 FY86
177
a
Inspections:
J
a, licensing inspections
-
868
946
827
238
b. complaint inspections
-
121
209
132
21
c. request inspections
-
26
11
3
4
No. of reinspections
-
-
1808
1365
374
No. of ,violation orders
657
690
800
603
159
Emergency orders issued
1 56
199
299
120
4
Certificate of Structure Compliance
468
853
477
214
23
-
Rental permits issued
479
853
762
713
215
Referrals to Legal -
1
11
11
10
4
I
Court filings
1
6
13
2
4
-1
Rent escrow certification
0
4
4
11
1
Appeals:
Total No.
44
181
100
139
5
Upheld
36
168
92
79
3
Dismissed
5
9
8
55
1
Deferred
3
4
0
5
1
�._
Revenues generated -
$48,778..$51,516
$59,895
$36,515
=10,121.:
Compared to cost of administration
$87,133,
$89,566
$99,764
$105,757
$28,026
of program
Expressed as a percent
57%
57%
60%
35%
36%
DIVISION ANALYSIS:
Efforts in this fiscal year will be.to.maintain
the level-
of service
currently provided. The expansion of
enforcement responsibilities will affect the quantity and
quality of
attention to
any one aspect of code
enforcement.
177
a
�"V��aN\vavavAava.a.v.\.t..a.a:a�.trnawJ+ir:�J.:...+\ra\a waa��.M��...i. •.[.vv...a ..w.r.....w rv.V.\Ymti\\
178
%4
CITY OF IOWA CITY
FY87 OPERATING BUDGET
RECEIPTS AND EXPENDITURES SUMMARY
13430 FIRE PREVENT & SAFETY INSPECT
1'
EXPENDITURES:
-- -- FY86
BUDGET ----
REVISED
-- FY87
DEPT
BUDGET ----
ADMIN
t
FY85 ADOPTED
ACTUAL BUDGET
ESTIMATE
REQUEST
PROPOSAL,
9
f
PERSONAL SERVICES
91 034 101;131
101'131
101,125
101;125
11,185
'
,r
COMMODITIES ,213 1,500
SERVICES AND CHARGES 9,216 12,
,
11,50
11270
---_---
CAPITAL OUTLAY
TOTAL
_---'---- ---------
105,757
---------
--119,194
------
a_116,083a
aasevavlam
f
_119_,535
rl
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RECEIPTS: '.
FY86'.
FY85 REVISED
FY87
PROPOSED
ACTUAL ESTIMATE
BUDGET
PROPERTY TAX
36,515 59_271
36,749
78,464
RENTAL PERMITS &
'TOTAL
INSPECT --
105,757 119,194
-----L---
115,213
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178
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FY87TOPERRATING BUDGET
EXPENDITURES
j 13430 FIRE PREVENT 6 SAFETY INSPECT
J PERSONAL SERVICES: TRANSFER TO:
FTE BUDGET_ NONE
FY86 FY87 $ TOTAL
3.00 3.00
65;118
CLERK/TYPIST - HIS
HOUSING
INSPECTOR
275
LONGEVITY
6,018
4,720
I
HEALTH INSURANCE
J
LIFE INSURANCE
31
INTRA
487
DISABILITY INSURANCE
'.
- ____ ___
4.00 4.00
TOTAL
3.00 3.00
65;118
275
6,018
4,720
31
INTRA
487
-CITY CHARGEBACXS:'
'.
- ____ ___
4.00 4.00
_____61999
102,904
VEHICLE OPERATIONS
VEHICLE REPLACEMENT
7,060
aaaaa a:,�
a:a.a..aa
WORD
GOVERHEAD
0
0
CBD MAINTENANCE
0
TOTAL
7,067
=v=vase..
179
NONE
CAPITAL OUTLAY:
0
TOTAL
I
_i
CITY OF IOWA CITY
FY87 OPERATING BUDGET
EXPANDED SERVICE LEVEL REQUEST
HIS/Fire Prevention & Safety Inspection 1343.0 ai
NI
COST: $270
APPROVED FOR FUNDING: No rl
DESCRIPTION:
Vertical.File Cabinet (4 -drawer legal)
VHV SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED?
The file cabinet is to hold the increase in property files that occurs as a result of development.
I
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: HOUSING & INSPECTION SERVICES
PROGRAM: COMMUNITY PROTECTION DIVISION: HOUSING COMMISSION/BOARD OF APPEALS
DIVISION, PURPOSE:
The purpose of the Housing Commission is to promote clean, decent and safe housing for the residents of
Iowa City and act as the Board of Appeals for the Housing Code.
DIVISION GOAL:
The Commission will study, investigate and make recommendations to the City Council on matters relating to
fulfillment of the Commission's purpose. This will be accomplished by regular monthly meetings and special
meetings as may be necessary. Appeals will be heard as soon as practical.
DIVISION OBJECTIVES:
% The Commission will have a continuing role in overviewing the Section 8 and Public Housing Programs and
will assist in obtaining additional units as funding availability from HUD permits.
2. Aggressively pursue additional units of subsidized housing.
3. Continue to study and encourage private enterprise participation in federally assisted housing pro-
grams.
4. Hear appeals as necessary to insure fair and impartial interpretations and enforcement of the Housing
Code.
5. Continue to make recommendations for Housing Code amendments as considered appropriate.
6. Continue to seek new housing opportunities for Iowa Citians.
7. Continued support for the Shared Housing Programs.
8. Continue review of loan applications for Housing Rehabilitation Programs.
PERFORMANCE MEASUREMENTS:
1. Number of meetings held
2. Recommendations to City Council
3. Number of units assisted
4. Number of appeals heard'
5. Housing Rehabilitation:
Forgivable Loan
Other
Rental Rehabilitation
14
14
9
181
10
13
C
12
5
6
14
j
PROJ.
PROJ.
FY83
FY84
FY85
FY86
FY87
1514
10
14
14
5
18
15
20
20
441
486
500
524
538
298
192
99
100
100
9
181
10
13
C
12
5
6
14
j
a^.....a....a...R.... a....aa:aaa:v...ay.�.,pie....x::.:::.-.:......«�«w�-...«.....:.v.::.........::::.:...:-.....w.w.v..
DIVISION ANALYSIS:
Success of the federally assisted housing units (Section 8 and Public Housing), is beyond the control of
the Commission since funding by the Federal Government is a key factor to program success. Fourteen new
vouchers were approved for the Section 8 voucher Program to be utilized in conjunction with the.Rental
Rehabilitation Program and ten new units of Public Housing Acquisition have been acquired. An additional
14 units are anticipated for FY87.
182
,4
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: PARKS b RECREATION
PROGRAM: HUMAN DEVELOPMENT DIVISION: RECREATION
DIVISION PURPOSE: '
The Recreation Division mid— a i t f 1 1 ti
F var e y o e sure me recreational services to all populations,
including organized activities and supervised play. The professional staff of the Recreation Division
I
provides purposeful recreation programming by utilizing departmental and other community
facilities. The
_1
J
Division strives to cooperate with all agencies and to coordinate activities with other recreational
organizations in order to expand leisure time opportunities for the community.
DIVISION GOAL:
Maintain the current level of leisure time opportunities, the number of people served, quality
of program
delivery, and to advocate the benefits of recreational involvement to the general public.
�}
GENERAL DIVISION OBJECTIVES:
?;
!
1. Integrate at least ten Special Populations Involvement participants into regular recreation programs
available to the general public.
3
2. Develop a Plaza Art program consisting of at least four visual displays and six
to eight musical
performances during the months of July through October, 1986.
3. Develop an aquatics manual designed to inform participants of program procedures,
skill levels and
swimming policies of the Iowa City Recreation Division by December 31, 1986.
}
^�
PERFORMANCE MEASUREMENT:
Proj.
Proj.
i
FY83 FY84 FY85 FY86
FY87
Participation in Social/Cultural Activities 26,220 23,806 37,243 38,360
39,511
Participation in Sports/Wellness/Center 127,308 158,704 148,425 152,877
157,463
Activities
i
Participation in Aquatics Activities 152,219 220,119 208,471 214,725
221,117
Participation in Special Populations 6,835 9,880 9,302 9,581
9,869
Activities
Number of Farmers Market Buyers 59,747 61,595 63,500 65,405
67,367
183
l
DIVISION ANALYSIS:
The Social/Cultural
activities includes Summer Camp.
4t
Cooler weather and
the opening of the remodeled fieldhouse accounts for some loss of attendance in
'•
aquatics and fitness
areas and a 1.5% drop from the FY84 actual attendance.
Special Populations
_Involvement special event programming expanded and the number of group homes in the
er
community increased.
v
s
yj
184
EXPENDITURES:
PERSONAL SERVICES
COMMODITIES
SERVICES AND CHARGES
CAPITAL OUTLAY
TRANSFERS OUT
RECEIPTS:
PROPERTY TAX
RECREATION FEES
ENTRY FEES
POOL ADMISSIONS
NTALS
RECREATION
TOTAL
CITY OF IOWA CITY
FY87 OPERATING BUDGET
RECEIPTS AND OEEXPPEENDDIIATURREES SUMMARY
1610
FY85
- -- FY86
ADOPTED
BUDGET ----
REVISED
DEPT
REQUEST
BUDGET
ADMIN
PROPOSAL
ACTUAL
BUDGET
ESTIMATE
41lar99; 434,787
56,567
438456
541173
557,646
625,229
466,629
43,567
616,924
54.&;. 49
51 138
150,471
55 994
132,924
138,366
1,642
149,523
29,620
146x820
'
50,157
18,848
�=aaaaivi
aaaanaana
45_557
-..-23 _145
673,349
. -_851_5__
851,583
949;386761,996 t
862,816
832
iasaaaaan
acaanacs_
eiisivaav
iiii_i,994
FT
FY86
REVISED
IMATE
FY87
BUDGET
ACTUAL
578,297
364,581
41lar99; 434,787
56,567
438456
541173
47,712
54,498
56,881
50,921
49,286
108,189
50,708
122,573
139,489
12,529
18,292
20,211
13,066
_11_123
673,349
-__10_822
74,9.;.306 761,996
862,816
oaysniiii
�=aaaaivi
aaaanaana
185
.........a-.taav
EXPENDITURES:
PERSONAL SERVICES
COMMODITIES
SERVICES AND CHARGES
CAPITAL OUTLAY
TRANSFERS OUT
TOTAL
r
RECEIPTS:
PROPERTY TAX
RECREATION FEES
LESSONS
ENTRY FEES
RECREATION
MISCELLANEOUS
TOTAL
CITY OF IOWA CITY
FY87 OPERATING BUDGET
RECEIPTS AND EXPENDITURES SUMMARY
16100 RECREATION
-- FY86 BUDGET ---- ---- FY87 BUDGET -- -
AFCTUAL BUDGET ESTIMATE REQUEST PROPOSAL
557,646
58,985
150,471
50,157
---45,557
862,816
vavaaaaaa
FY85
ACTUAL
578,297
43,456
54,173
49,286
108,189
18,292
11,123
862,816
aaaaaaaaa
625,229
55,994
132,924
18,847
-- --0
832,994
�ssasysso
FY86
REVISED
ESTIMATE
364,581
47,712
54,498
50,708
122,573
20,211
13,066
673,349
aII=CaCCGa
466,629
43,567
138,366
1,642
-- 23,145
673,349
FY87
PROPOSED
BUDGET
422,097
56,567
56,881
50,921
139,489
12,529
10,822
_-749,306
656 516
551 138
149;523
145;799
28,6200
6,8200
851,583
749,306
aaaaascaa
=aaaaaavv
185
i
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CITY OF
IOWA CITY
FY87
OPERATING BUDGET
EXPENDITURES
16100
RECREATION
all
PERSONAL SERVICES:
TRANSFER TO:
FTE
BUDGET
NONE
0
w
!
TOTAL
____O
FY86
FY87
$
.
fd i
M.W.I—RECREATION & GVMT BLDGS 1.00
1.00
15,402
M.W.II —RECREATION 1.00
1.00
19,058
SR. CLERK/TYPIST — RECREATION 1.00
1.00
17,881
ADMIN.:SEC.—RECREATION- 1.00
•1.00
21,560
ua i
REC. PROGRAM SUPERVISOR 4.00
4.00
96,475
RECREATION SUPERINTENDENT 1.00
1.00
39,113
�!
SR. M.W. — RECREATION
(PT)
.75
.75
15,410
INTRA—CITY CHARGEBACKS:
REC. PROGRAM SUPERVISOR
PT
.50
.50
12,426
_
TEMPORARIES
233,233
VEHICLE OPERATIONS'
4642
i!
LONGEVITY
1,875
VEHICLE REPLACEMENT
51,491
FICA
33,892
WORD PROCESSING
0
IPERS
12,387
ADMINISTRATIVE OVERHEAD
0
HEALTH INSURANCE o
19,018
CBD MAINTENANCE
0
LIFE INSURANCE
622
DISABILITY INSURANCE
4_,197_...
—
TOTAL
TOTAL 10.25
10.25
545,549
=u1:::::
-
-ccaca
ccaoa
csaa@acca
CAPITAL OUTLAY
DIVING BOARD RAILS
3 120
2 CASH REGISTERS
11000
2 SODA ASH FEEDERS
2,7_00_
----6,820
TOTAL
V
1
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}
186
f
I
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_ CITY OF IOWA CITY
FY87 OPERATING BUDGET
EXPANDED SERVICE LEVEL REQUEST
I
Parks & Recreation/ Recreation /1610.0
--
COST: $2,700
1�
APPROVED FOR FUNDING: Yes
�11p
II
DESCRIPTION:
rl
j
r.i
2 Soda Ash Feeders
WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED?
pp
1
Soda Ash Feeders are necessary for maintaining proper pH balance
of pool water at all times.
The feeders,
eipected'.`to' be required by the State Health Code, are devices
capable of measuring the .need
for, and
dispensing ;the necessary- amount of. soda ash -to the pool., Hazards
of,a low .pH include.. eye .irritation,
corrosion or`etching of the pool lines and'surfaces, and staining
by corroded materials. Too
high a pH may
-•`cause ''ip 'irritation,'"scale'-formation,>decreased filter runs,
and a reduced abilityJof::
chlorine, ;to
disinfect. Soda ash feeders relieve staff of estimating the amounts of soda ash needed during
low.and peak
hours, thus making water safe and suitable for swimming.
J
1�
�11p
II
187
i
f I
CITY OF IOWA CITY
FY87 OPERATING BUDGET
EXPANDED SERVICE LEVEL REQUEST
Parks 6 Recreation/Recreation 01610.0
ca
I
ei
w
w(
ra ;
v�
COST: $500
APPROVED FOR FUNDING: No
al i
DESCRIPTION:
!"9 j
Cash Register i-
WNY SNOULD TNIS EXPANDED SERVICE LEVEL BE FUNDED? r -
A cash register,ls.needed,for the Recreation. Center Pool to ,increase the efficiency of.revenue accountabil-
ity.in-ahe-aquatics area. :Additionally, the,current method of collection ;(i.e.,_turnstile) :limits 'the
''Division's ability to' charge'fees comparable to outdoor swimming. The purchase of a cash register would i
•-•notoincrease, staff, hours, .as!: t isalreadynecessary to=staff an.individual .;to check -In season and annual ^-
passes., rC
i
188
1
I
j
�o
CITY OF IOWA CITY
FY87 OPERATING BUDGET
j
EXPANDED SERVICE LEVEL REQUEST
Parks and Recreation/Recreation 11610.0
COST: $45,000 - $90,000
APPROVED FOR FUNDING: No
DESCRIPTION:
Construction of an outdoor performing facility for Iowa City.
J
WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED?
.q
Based on the preliminary estimate, the cost of an outdoor performing facility for Iowa City would cost
i
1
545;000 - $90,000, depending on the site selected. The entire community continues to be enthusiastic in
its support for the arts. An outdoor performing stage would greatly enhance the opportunity for local
i
artists to perform, allowing Iowa City to further appreciate the many talented people in the community.
i
In 1984, the Iowa City Community Band approached the Parks 6 Recreation Commission for support in the
construction of an outdoor performing facility for Iowa City. The group was instructed to take their
'•
r
request to Council during preparation of the FY87 budget.
s
j '"}
189
CITY OF IOWA CITY
FY87 OPERATING BUDGET
EXPANDED SERVICE LEVEL REQUEST
i
PARKS AND RECREATIONIRECREATION - /1610.0 �!
COST: $400 €I
i
APPROVED FOR FUNDING: No
DESCRIPTION: ±
Iowa City Boys Baseball. `y '
WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED?
Iowa`City Boys Baseball requests an increase in funds from the current $1,100, provided from Recreation. t
''Thisorganization has received no .increased in funding since 1980; .and requests,: an additional $400 to
replace,old'afid+worn.equipment for safe recreational baseball.
L.. i
190
i
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CITY OF IOWA CITY
FY87 OPERATING BUDGET
EXPANDED SERVICE LEVEL REQUEST
Parks and Recreation/Recreation /1610.0
COST: $4,170.00
APPROVED FOR FUNDING: No
DESCRIPTION:
Iowa City/Johnson County Arts Council
1. Paper/Fiber Exhibition, FY87
$1,335
2. Artsfest, FY87
1,249
3. Videotaping of the Artists Forum
2,166
4. Membership Brochure
420
Iowa Arts Council Grant
3�, T7b
31 0000
WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED?
The Iowa City/Johnson County Arts Council .has requested assistance. through the budgetary process as
"'dir'.ected in.185.by1the' 'City .Council .''The Arts Council has approached the Parks "and .Recreation Commission
and. now requests ,$4,170. to continue two widely recognized events; (a) Paper Fiber and (b) Arts Fest., It
should' be 1of'.particular'interest to 'the 'Council that the Iowa City Recreation Division is'
currently
co -,s the Arts; Fest program and that for four years has provided assistance,' as reasonably
possible. This program has flourished and'is now a well-known event throughout Iowa.
In order to make monthly exhibitions available to a wider audience, the Arts Council plans to 'videotape and
transmit via cable their "Artists Forum", all monthly exhibits included. They also request assistance to
develop their membership drive in an effort to maintain current members and solicit new.
191
r..
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{ CITY OF IOWA CITY
E FY87 OPERATING BUDGET
j EXPANDED SERVICE LEVEL REQUEST
Parks and Recreation/Recreation /1610.0
COST: $17,580.00
APPROVED FOR FUNDING: No
DESCRIPTION:
Iowa City Community Theater
Personal Services, Janitorial Service $ 1,800.
Commodities, Office Supplies, Printing 9,115
Services 6 Charges, Postage for Newsletter,
Snow Announcements, Etc. 4,790
Capital Outlay, Operating Equipment -
Lights, Fresnels, Klugles, Spats, Hand Tools 1875
WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED?
Iowa City Community Theatre, a long standing recreation theatre.`in Iowa City,, has recently'undergone,many
changes.'.: During•the.FY87 year, Iowa City Comnunity Theatre 'is requesting that. they be'glven.assistince in
the amount of'f17,580.' Items they find need for include ,'Janitorial staff, office supplies, printing ,and
;,;graphics materials, and general operating supplies. The Recreation Division has i. Ungstinding cooperative
r'elationsh'ip` with Iowa City Community Theatre,. focusing on the purpose of providing opportunities,jor
creative activity and 'wholesome entertainment. We wish to -encourage the continuation of the theatre, and
recommend,assistance.
. .......... a
I
CITY OF IOWA CITY
FY87 OPERATING BUDGET
EXPANDED SERVICE LEVEL REQUEST
Parks and Recreation/Recreation 01610.0
193
%4
I
_i
COST: $ 2,140
T
APPROVED FOR FUNDING: No
r
DESCRIPTION:
r,
Iowa City Kickers' Request.
WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED?
Request A: Fertilizer, aeration and spraying of fields and
rodent control at Napoleon and Willow Creek Parks f 2,140
The above figure includes Parks Division personnel wages and supplies necessary
for the proper early
maintenance of the current play fields.
J
,Alrequest'•fias-bien1`made'by the Board of Directors of the Iowa City Kickers -Soccer Club,4nc.,forxont1nued
cooperation between the City of Iowa City and their organization. The request
is two -fold and staff
recommends' these' items• be considered .separately. Currently the programming is
provided by Iowa City
'''Kickers` while the facility and facility maintenance are provided by the City. The
Citydoes not ,provide
monetary assistance to this group is is done with other similar agencies (i.e.. Boys
Baseball.. etc.).;
193
%4
CITY OF IOWA CITY
FY87 OPERATING BUDGET
EXPANDED SERVICE LEVEL REQUEST
Parks and Recreation/Recreation /1610.0
COST: $95,700
APPROVED FOR FUNDING: No
DESCRIPTION:
Iowa City Kickers' Request.
WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED?
Request B: Land, concession and restrooms, grading and
tilling, and goals for a new soccer complex. $95,700
Although Iowa City Kickers is pleased with the current allocation of field space by,the.Parks and„ Recrea-
tion Department, their board feels a great need for larger fields where parking is not a problem.. This
.submission reflects the initiation of'a fund to create a major soccer complex for.the,:lowa_City community.
Staff '.submitted"a capital improvementcomplex,-which.project for, development ofa sports field.,
would
purchase =fencing, lights, benches,bleachers, backstops,.and goals for both; softball -and soccer fields.
That,project`is on the pending list because there is no land site planned for purchase.
194
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PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: PARKS b RECREATION
PROGRAM: HUMAN DEVELOPMENT DIVISION: PARKS
DIVISION PURPOSE:
Maintain a variety of open space opportunities for residents which allow for both active and passive
leisure time pursuit.
DIVISION GOAL:
Employ development techniques which allow for utilization of lower cost maintenance practices while
preserving the attractive condition of all City parks.
GENERAL DIVISION OBJECTIVES:
1. Improve, turf areas by maintaining a program of sound agricultural practices, including .fertilization,
weed control, aeration, and seeding.
2. Save labor costs of trimming and reduce tree injury by using herbicides around trees and hard to mow
areas.
NEW, DIVISION OBJECTIVES::
1:. Plan and r.build a nature „trail, system at Ryerson's. Woods by: June 1, 1987, that incorporates profes-
sional, community and staff design concepts.
2. Reduce maintenance levels and enhance beauty of remote park areas by identifying and naturalizing
no -mow sections in four public parks.
3. Complete by March.l; 1987, a work flow analysis with staff input that improves performance levels such
that new park land maintenance may be undertaken at no additional cost.
4. Create by May 1, 1987, an Iowa City Parks Nature Trail Guide that shows location, trail maps and
exhibits local flora and fauna.
8
195
i
3
PERFORMANCE MEASUREMENTS:
Prof.
Proj.
, I
FY83
FY84
FY85
FY86
FY87
No. of shelter reservations per
1,465
1,452
1,259
1,325
1,375
j
season
1
No. of hours spent on mowing
5,327
4,790
4,609
4,700
4,700
w
1
operations per season
•0�
No. of hours spent on projects
1,987
2,200
2,207
2,200
2,200
j.
f for other City departments
,I
No. of maint, acreage assignment
43.9
43.9
43.9
43.9
43.9
r
per employee
Dollar cost per acre of maint.
742.29
789.00
735.29
775.00
775.00
park 6 other non -park properties
`
" Total.:galIons of'fuel consumed
11,754
12,000
12,062
12,700
13,000
per fiscal year
i
DIVISION ANALYSIS:
1. Performance Measurement /1:
Reservations
may be
down due to the
restrictions
on keg beer'andinc'reased
security enforcement.
Li
.2. Performance Measurement 12
and 15: The
number
of hours spent on mowing were down in FY85 due to
unusually dry conditions, in
the summer of
1984.
The FY85 dollar
cost per acre
figure is low due to the
dr summer of 1984.
3. Performance Measurement 14:
Adjustments in the number
of maintenance acre assignments
per employee and
`
the number of mowing hours will be necessary upon
acquisition of
new parkland.
Ns,'
i
196
i
CITY OF IOWA CITY
FY87 OPERATING BUDGET
RECEIPTS AND EXPENDITURES SUMMARY
16200 PARKS
197
EXPENDITURES:
i
---- FY87
BUDGET ----
PERSONAL SERVICES
ADOPTED
COMMODITIES
DEPT
SERVICES AND CHARGES
ACTUAL
CAPITAL OUTLAY
-
TRANSFERS OUT
PROPOSAL
TOTAL
284,074
284,074
-�
RECEIPTS:
J
PROPERTY TAX
26,912
USE OF MONEY & PROPERTY
27,827
MISCELLANEOUS ,
82,520
TOTAL.... ...
112,043
110,200
3,105
3,000
3,000
4,000
1
_l
0
10,000
0
197
-- FY86
BUDGET ----
---- FY87
BUDGET ----
FY85
ADOPTED
REVISED
DEPT
ADMIN
ACTUAL
BUDGET
ESTIMATE
REQUEST
PROPOSAL
263,184
284,074
284,074
295,209
295,209
34,781
26,912
26,912
27,827
27,827
86,158
82,520
105,961
112,043
110,200
3,105
3,000
3,000
4,000
1,000,
0
10,000
0
0
10,000;
387,228
406,506
419,947
439,079
444,236
FY86
FY87
PY85
REVISED
PROPOSED
ACTUAL
ESTIMATE
BUDGET
381,456
415,315
439,604
388
1,140
1,140
5,384
3,492
3,492
387,228
419,947
444,236
197
1
CITY OF
IOWA CITY
FY87
OPERATING BUDGET
f
EXPENDITURES
16200
PARES
PERSONAL SERVICES:
TRANSFER TO:
FTE
BUDGET
PARK LAND ACQUISITION
10,000
TOTAL
10,000
FY86
FY87
$
--PPR
77,167
3
3. 00
g; ;
S .00
65,823 .
PARKS MOWING 1.00
1.00
22,450
"'— PARKS CONSTRUCTION 1.00
1.00
24,549
fi`f
RIESINTENDENT 1.00
1.00
16;816
TY
600
INTRA—CITY CHARGEBACKS:
3
^
17,210
VEHICLE OPERATIONS
52,252
12 152
VEHICLE REPLACEMENT
29 395
INSURANCE
19;497
X602
WORD PROCESSING
0
SURANCE
ADMINISTRATIVE OVERHEAD
0
ITY INSURANCE _.
1,4_4_8_
CBD MAINTENANCE
0
t
TOTAL 10.00
10.00
2950209
~
TOTAL
81,647
CAPITAL'OUTLAY:''''
TREES
1_000
La
TOTAL
1,000
� r
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c
198
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CITY OF IOWA CITY
FY87 OPERATING BUDGET
EXPANDED SERVICE LEVEL REQUEST
Parks and Recreation/Parks /1620.0
` COST: $6,000.00
APPROVED FOR FUNDING: Only approved for State funding.
DESCRIPTION:
Water service to Napoleon Park $6,000.00
.1 WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUMED?
J Public demand is high for this service. Napoleon' Park is a heavily used park with ballfields, soccer
fields. and community garden plots. A well in this area would be too costly and there would be a problem
with water qual.ity..(contamination).
This proposal is included in Napoleon Park Restrooms, a CIP'project that would be funded from'CDBG and Iowa
Youth Corps grants. If those funds fall through, approval of this ESL is essential to get water service to
the park.
F
t `
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CITY OF IOWA CITY
ri
FY87 OPERATING BUDGET
E
EXPANDED SERVICE LEVEL REQUEST
e1
FF
6
Parks and Recreation/Parks 01620.0
COST: $3,000.00
APPROVED FOR FUNDING: No
T
DESCRIPTION:
_-1
r.�
Snowblower for equipment 085 (7'
rear mounted) $3,000.00..
WHY SHOULD THIS EXPANDED,SERVICE
LEVEL BE FUNDED?
r
This 'equipment is necessary for
snow removal at several park areas including three miles of
to of the snow hof at
at
sideNalk in
snow
j
large
Scott Boulevard. Our HillaPark aree amplesll
Park, andHickory
problem
I i
Park,eHer ergParkn,nFairmeadows
these areas. y „
routes
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PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: LIBRARY
J
-
PROGRAM: HUMAN DEVELOPMENT DIVISION:
LIBRARY
DIVISION PURPOSE:
Provide the residents of Iowa City and contractual service areas with free access to
reading, viewing and
listening resources and services for information, selfeducation, personal enrichment, recreation and
community organizational activities; furnish supplementary resources for use by elementary and secondary
_
school students.
i
DIVISION GOAL:
Implement the goals and priorities for FY87, the third year of the Library Board's
5 -year plan. See
�•
r
LIBRARY PRIORITIES FOR THE 80's.
GENERAL DIVISION OBJECTIVES:
J
1. Accommodate expected 5% to 10% increases in use of the library through increased
resources or reduc-
tions in service levels.
2. Provide effective handling and a sufficient quantity of items so that 68f of users' requests for a
1
are satisfied.
specific the
3. Sustain the FY85 level of volunteer hours and maintain the amount of gift materials added and private
funds received at 30 percent of new acquisitions of library materials.
4. Increase awareness and use of the library by the disabled.
r
NEN DIVISION OBJECTIVES:
5. Begin the next five-year planning cycle.
J.
6. Implement upgrade to -computer system and train staff and public on changes to
catalog and library
^!
procedures'
..
PERFORMANCE MEASUREMENTS:
FY82 FY83 FY84 FY85
FY86 FY87
{
es .) goal).
1.A. Registered borrowers 38,280 45,300 47,961 50,741
52,500 53,300
%'IC'residents who are registered 65.0% 73.5% 79.1% 83.6%,
.86.5% --
l
-
B. f people entering the building 414,000 471,600 497,276 507,620
518,000 528,000
J487,070
C Circu lation 536,200. 574,525 622,265
-includes
681,000 ,M1 9000
1 City, rural Johnson Co., Corelville and fee card holders.
Iowa
201
i
1
%4
I
D. questions handled
% which are by telephone
FY82 FY83 FY84
FY85
44,610 50,085 52,689 53,735
32.4% 31.4% 31.2% 31.8%
FY86
FY87
es .)
goal)
56,500
59,250
30.0%
30.0%
E. Programs for children 474 472 448 450 450 450
Attendance 15,733 16,251 16,222 15,624 16,000 16,500
2.A. Circulation per book added (above 35 26.1 26.9 32.8 31.5 33.0 33.0
indicates collection is deteriorating)
B. Availability rate (% of collection on
shelf available for use) 70.2% 68.0% 68.1% 66.2% 68.0% 68.0
3.A. % of acquisitions which are gifts or 34.1% 35.5% 31.6% 31.0% 30.0% 30.0%
purchased from grants or gift funds
B. Volunteers in F.T.E. 2.5 2.4 2.8 2.7 2.8 2.8
4.A.Mailings sent to homebound borrowers 186 185 370 350 360 370
B. Quarterly report will be provided on what special services were provided, what resources added .
5. Schedule completed by 10-1-86; committee organized by 2-1-87; meetings underway by 4-1-87.'
6. quarterly report will describe implementation progress; training and revision plan ready by -10-1-86.
DIVISION ANALYSIS: -
Iowa City's young, highly -educated, high tech population uses library service at a rate equivalent to an
average city of 150,000 to 180,000 people. Of course, Iowa City does not have the tax base equivalent to a
comnunity.of that size. Consequently ICPL has a budget, staff and collection less than half as large to
,..,.serve thesamenumber of users.
,,..Library„,use ,has ,increased beyond the capacity of the FY82 staff and collection, beyond the capacity
extended';by`automation and new building efficiencies, volunteers, gifts and temporary. workers. •At least
four permanent staff are needed to catch up with the increased use of services since June 1981. The
library cannot absorb further growth in use.
,;,,,The library needs a level of tax support adequate to provide for basic operations. Services can be
enhanced by a'variety of income-producing operations, fund raising efforts and in-kind contributions, once
an adequate base is established. The Library Board is eager to discuss long-term funding and budgeting
alternatives with the City Council and City staff in order to achieve this base.
202
RA
I
FY87 BUDGET
REVISIONS FOR COUNCIL
LIBRARY
(Reference: Page 203 Proposed Operating Budget)
* Add $31,229 for computer upgrade.
+ Put property taxes at the amount originally.approved by Council for the FY86 budget, then
subtract $3,000 per Council reduction to General Fund in December, 1985.
# Projections of fines per Library Director.
@ Subtract $400 to be 10% of expenditure budget.
6 Per FY86 adopted budget.
Per FY86 adopted budget.
0 //
A
FY86
FY87
Expenditures:
Personnel Services
815,716
869,598
Commodities'
27,510
29,100
Services b Charges
185,400
188,070
Capital Outlay
161,954*
172,825
Transfers Out
3,500
3,500
TOTAL
1,194,080
1,263,093
Receipts:
Property Tax
983,940+
1,040,877
Library Fines
71,500#
71,600#
Contracted Services
116,585
126,309@
Non -Resident Cards
7,200
8,200
Interest Income
Cable TV Chargeback
-- 6
12,555
356
13,451
Miscellaneous
2,300=
2,300
TOTAL
1,194,080
1,263,093
* Add $31,229 for computer upgrade.
+ Put property taxes at the amount originally.approved by Council for the FY86 budget, then
subtract $3,000 per Council reduction to General Fund in December, 1985.
# Projections of fines per Library Director.
@ Subtract $400 to be 10% of expenditure budget.
6 Per FY86 adopted budget.
Per FY86 adopted budget.
0 //
A
FY87TOPERATING BUDGET
RECEIPTS AND EXPENDITURES SUMMARY
16300 LIBRARY
203
f
EXPENDITURES:
FY85
ACTUAL
ADOPTTED6
BUDGET
BUDRET EVISED
DEPTY87
BUDGET ----
ESTIMATE
REQUESTPRGP06AL
�j
PERSONAL SERVICES
COMMODITIES
728,306
815,716
27 516
815,716
869,598
869,598
SERVICES AND CHARGES
CAPITAL OUTLAY
165,618
135,407
188400
27x510
185,400
29,100
188,265
29,100
188,070
TRANSFERS OUT
0
134225
,1 5
130,725
180,320
172,825 .,.._
TOTAL
______
1,112,879
vaaacvaa
1,165,851
vvcasava
1;162.851
c�aacecac
1 267 288
!!
3,500
1,263,093
_---v_acc
aavvavvvv...
�t
RECEIPTSa
J
ACTUAL
BBTIlBl11TS
pBUD�GETD
-
PROPERTY TAX
LIBRARY FINES
941,107
947,503
1,036,725
CONTRACTED SERVICEB
NON-RESIDENT CARD9
141,832
9 830
7382
116,585
126 709
J
INTEREST INCOME
CABLE TV'CNARGSBACR
X504
7,356
7r 200
356
MISCELLANEOUS
20,023
2 201
,
11;952
11,952
�
TOTAL
•...
1,112,879
1,162,851
�
1,263,093
aaacaaava,
avcvaaaca
cacacaavv
203
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I
CITY OF IOWA CITY
FY87 OPERATING BUDGET
EXPENDITURES
16300 LIBRARY
PERSONAL SERVICES:
FTE
FY86
FY87
3.00
3.00
3.00
3.00
1.00
VEHICLE REPLACEMENT
0
1.00
TOTAL
TRANSFER TO: -'
BUDGET LIBRARY EQUIP REPLACE RES 3,500 �^
$ TOTAL 3,500
52,440 1.
56,832
1.,1o•
1.00 1.00 23,631
1.00 1.00 31,11!
1.00 1.00 31,184
1.00 1.00 27,76E
1.00 1.00 29,07(
1.00 1.00 33,911
1.00 1:00 42,194
PPT 1.75 1.75 11874
PT .50 - 50 9;529
PT 75 .75' 13,178
PPT 1.00 1.00 24,993
PT .75 .75 19,679
93,375
13,094
6,250
51,957
32,622
46,389
1,558
3,960
26.75 26.75 869,598
204
J^
INTRA -CITY CHARGEBACKS:
VEHICLE OPERATIONS
0
r
VEHICLE REPLACEMENT
0
WORD PROCESSING
0
ADMINISTRATIVE OVERHEAD
0
CBD MAINTENANCE
=` 0
S
TOTAL
0
'CAPITAL OUTLAY-
'
DESENSITIZER FOR SECURITY
400
ly
PANEL FOR AUTO DOORS
500
COMPUTER SYSTEM UPGRADE
36,000
LIBRARY MATERIALS
135,325
TYPEWRITER
600
TOTAL
-- -
172,825
y
C = O
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CITY OF IOWA CITY \
FY87 OPERATING BUDGET
EXPANDED SERVICE LEVEL REQUEST
IOWA CITY PUBLIC LIBRARY -11630.0
- COST: $26,041
APPROVED FOR FUNDING: No
,. DESCRIPTION:
It -
^ ONE THREE-FOURTHS TIME LIBRARY CLERK: to perform needed collection support services to
add 13,000 items annually to the library collection. (A temporary employee has held
r this position for more than a year, and in accordance with new AFSCME guidelines now
4a receives prorated holiday, vacation and sick leave benefits.) $11,408 .
ONE-FOURTH SENIOR LIBRARY CLERK: to perform needed collection support services to
add 13,000 items annually to the library collection. S 4,380
205
ONE -HALF-TIME LIBRARIAN: to assist in selecting, cataloging and maintaining the
-,.library's catalog and collection of 160,000 items.
510 253
�"
:WHV,SHOULD THIS EXPANDED, SERVICE: LEVEL: BE FUNDED?
1. The annual rate of new items added to the collection is 51% higher than in FY1981. The new building
r^
was constructed, the gift operation started, the Endowment Fund planned in order
to be able to enlarge
the collection --yet .the collection is ,still too small, and not growing fast enough. With circulation
increasing at 104 a year the library must add 10% more items each year just to
maintain the present
.collection...Our,collection does not, even meet new state guidelines for an average community of 50,000,
lettalone one where 80% of,the residents have library cards. The ratio of-ii:ems
per cardholder has
-�
dropped from 5.to.3 since 1981.
2. There has been no increase in staff since 1975 and the savings from automation
were absorbed in the
�.
1979-82 years. These increases to staff will insure that:
Money raised by gifts and the endowment can be used effectively.
All money is spent on the most needed materials.
The best prices are obtained.
Materials are cataloged promptly and effectively.
Library users can find current, relevant materials on library shelves.
205
i COST: $30,420
APPROVED FOR FUNDING: No
r .. DESCRIPTION:
CITY OF IOWA CITY
FY87 OPERATING BUDGET
EXPANDED SERVICE LEVEt REQUEST
IOWA CITY PUBLIC LIBRARY - 11630.0
ONE FULL-TIME LIBRARY CLERK: to work at the Checkout Desk, $15,210
ONE HALF-TIME LIBRARY CLERK: to work at the Checkout Desk. 7,605
ONE HALFTIME LIBRARY CLERK: to work.at the Audio Visual Desk. 7 605
WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED? ,
Since.FY8l.general circulation of lihrary materials has increased 38.6% and the number of overdue items has
increased 109% with no increase in the permanent staff who must handle this workload. The staffing ratio
in the'main circulation department is now 47% permanent, 39% temporary and 14% volunteer. The large number
of volunteers and temporary employees working near the checkout desk often confuse the waiting public who
assume they are fully trained library staff who are just 'unwilling' rather than •unable•- 'to 'provide
service.,,
The. circulation of short -loan audio visual materials, which is' handled at the audio visual desk, has
increased more than eight times, from 5,917 in FY81 to 48,825 in FY85, with no increase in staff for this
department .The•. audio visual desk is dependent upon temporary staff to work alone 25% of the hours the
library is open. The duties at this desk have became increasingly complex, and consequently library users
sometimes cannot get the same level ofinformation and service they received earlier from the fully -trained
permanent staff. This is both confusing and irritating to the public and lowers the quality'of'our serv-
ices.
206
CITY OF IOWA CITY
FY87 OPERATING BUDGET
EXPANDED SERVICE LEVEL REQUEST
IOWA CITY PUBLIC LIBRARY - 11630.0
COST: $13,487
APPROVED FOR FUNDING: No
DESCRIPTION:
rj
ONE HALF-TIME SENIOR LIBRARY CLERK: to work in Community Services,
f 9,377
Lt
ONE FOURTH -TIME LIBRARY CLERK: to work in the Administrative Office.
$ 44,11110
,
WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED?
The library 1s now dependent upon temporary workers (20,624 hours),
for 1/2 the
volunteers (5,743 hours)
Office
and special
is needed to
{n
programs such as work study over of continuing staffing
needs. staff
handle the workload to employ the over 200 people in these jobs.
"j
i
CommunityServices staff 1s needed to assist the volunteer coordinator
with workload related to recruitment
41
and placement of the volunteers.
rl '.
Additional community services support is needed to keep up with providing
services to those
with special
_jI
needs -- the elderly, the homebound, those who lack reading or English
language skills and the
disabled.
J
1
207
J
I
-, �1
� i r
j
CITY OF IOWA CITY
FY87 OPERATING BUDGET
EXPANDED SERVICE LEVEL REQUEST ri
IOWA CITY PUBLIC LIBRARY - 01630.0
COST: $8.030
!I
APPROVED FOR FUNDING: No
r
DESCRIPTION:
ONE HALF -TINE SENIOR LIBRARY CLERK: (TRANSFER FUNDS FROM CABLE FRANCHISE FEE) to work in the audio visual tI
lab.
4�
WHY SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED? � ;J
The audio visual lab' is presently scheduled to capacity 20 hours/week, one month to six weeks in advance.
Additional staff would allow us to open the lab for public use. 20 more hours/week. •;The current schedulej`!
also relies on volunteers for one-third of the hours.
1 1
M
f. ..i
Or 1:. �
I'
208 !
��anHa<a ..........a.�...Jl....�.w.i
PROGRAM DIVISION STATEMENT
FUND: GENERAL DEPARTMENT: PARKS & RECREATION
PROGRAM: HUMAN DEVELOPMENT DIVISION: ADMINISTRATION
DIVISION PURPOSE:
Direct and coordinate operations in the Department's six divisions: Recreation, Parks, Cemetery, Forestry,
Government Buildings and Central Business District Maintenance; and provide staff liaison for the Parks and
Recreation Commission'.
DIVISION GOAL:
J.' Provide, a.wide variety of Parks and Recreation services and programs through the efforts of a well
motivated, efficient work force.
GENERAL DIVISION.OBJECTIVES:
1. Prompt dissemination of information from the Council, City Manager, Parks and Recreation Commission,
and other departments and divisions to appropriate division heads and divisions.
2. Systematic monitoring of divisions to ensure that each is functioning effectively and efficiently.;
3. Avoid duplication of services within City government, .and.attempt to avoid duplication of parks and
Jrecreation services and facilities that are"offered by other governmental units or private enterprise.
PERFORMANCE MEASUREMENTS:
Overall performance of department administration will be reflected in the level of success achieved within
�- each operating division.
DIVISION ANALYSIS:
To maintain the current level of service, it will be especially important to closely monitor each division
to assure that they are working at capacity.
I
J. 209
1
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CITY OF IOWA CITY
RECEIPTSBANDPEXPENDITURRESESUMMARY
16500 PARRS & RECREATION ADHIN
EXPENDITURES:
PROPERTY TAX
: i , : TOTAL'
t° 1
--50_840 77,426 72,181
50,840 77,426 ---72,181
vcaaavvvv sauvuvv acvvavvav .
210
J
-- FY86
ADOPTED
BUDGET ----
---- FY87
BUDGET ----
ACTUAL
ESTIMATE
REQUEST
PROPOSAL
PERSONAL SERVICES
COMMODITIES
45,549
854
72,486
72,486
69,421-
69,321
SERVICES AND CHARGES
CAPITAL OUTLAY
4,437
330
2,364
330
2,220
274
2,294
274
2,411
0
---------
2 390
----2,390
2 390
1
175
175'
TOTAL
50,840
77,570
---------
77,426
---------
72,164
---------
72,181
acc==cccv
cccccccca
c.ccvcccc
c.a72,164
cao72,181
RECEIPTS.:-: <
ESTIMATE'
PBUDDGGET
AFCTUAL
PROPERTY TAX
: i , : TOTAL'
t° 1
--50_840 77,426 72,181
50,840 77,426 ---72,181
vcaaavvvv sauvuvv acvvavvav .
210
J
ti
�rhu�aauuaua�.tuwuaa aw nca wvv\\a\uttauwsJrNlJ:.'�:vv uwuw���.w�r...J.....,,n�rr ♦ .w .u.vu.w ....v.uu r'.v.v.uw.arvvM�
CITY OF IOWA
i
s,.
CITY
FY 87 EXPENDITURESDGET
16500 PARKS S RECREATION ADMIN
PERSONAL SERVICES:
TRANSFER TO:
FTE BUDGET
--- ------
NONE
0
f
FY86 FY87
--------- TOTAL
0
j
ADMIN.
SEC. - PARKS 6 REC 1.00 1.00 21376
J
OVERTIME
RECREATION DIRECTOR 1.00 1.00 37,255
T
150
LONGEVITY
FICA
IPERS
4 203
2
i
531
HEALTH
INSURANCE 2,8333
INTRA -CITY CHARGEBACKS:'
LIFE
INSURANCE ... 159-
.
r DISABILITY
INSURANCE339
VEHICLE OPERATIONS
0
___ _____ ______
VEHICLE REPLACEMENT
0
TOTAL 2.00 2.00 69,321
WORD PROCESSING
0
9
Baa: vve�a emae�sw�
ADMINISTRATIVE OVERHEAD
nen vw rvmnvay..n
0
_
PROGRAM DIVISION STATEMENT
I FUND: GENERAL DEPARTMENT: PARKS d RECREATION
PROGRAM: HUMAN DEVELOPMENT DIVISION: PARKS d RECREATION COMMISSION
DIVISION PURPOSE:
Recommend and review policies, rules, regulations, ordinances and budgets relating to the parks, play
grounds, recreation center and cultural functions of the City.
T DIVISION GOAL:
Provide a year-round program of recreation and cultural activities and facilities at various locations
throughout the community to meet the needs of a
interests. population having widely varied chdracteristics,.and. '
j DIVISION OBJECTIVES:'
1.- Complete arrangements to purchase Miller Park as the top priority in parkland acquisition.
2. Identify and arrange to acquire a large, central tract of land for field sports by June 30, 1987.
"''3: '.Provide by June 30, 1987, a five-year comprehensive master park plan.
4. Create by September 30, 1986, long and short range priorities for capital improvement projects includ-
ing equipment, acquisition and development of facilities.
N
1
ij
PROGRAM DIVISION STATEMENT
I
FUND: GENERAL DEPARTMENT: CITY MANAGER
i PROGRAM: HUMAN DEVELOPMENT DIVISION: SENIOR CENTER
DIVISION PURPOSE:
.7 Operate a Senior Center facility from which an array of services, programs and activities that support
independent living, stimulate personal growth, and
provide a channel/forum for intercommunity relationships
among participants are effectively assembled and promoted.
DIVISION GOAL:
N Support the effort to maintain or improve a personally acceptable quality of li fe for Johnson County senior
citizens.
P! GENERAL DIVISION OBJECTIVES:
I. Make the general community and particularly the elderly aware of the Senior Center through distribution
rt of a monthly newsletter, use of the media, and personal outreach by the Council of Elders, Senior
( Center Commission, staff, student volunteers and participants.
2. Effectively coordinate available community services and activities for the elderly of Johnson County
through classes, workshops, series and special events.
��I
J 3. Provide the elderly community a focal point from which they can plan, organize and implement
programs and activities which they deem important in maintaining or improving their quality of life.
4. Provide an opportunity for community agencies serving the elderly to exchange information; share
'j
expertise and coordinate their. services to -the elderly and to facilitate monthly meetings the
.of
_J Service Providers.Organizatlon.
5. Serve city, county and other entities as a source of data .on the elderly of Johnson County to
facilitate the planning process.
6. Promote a cooperative exchange with the University for training, research and continuing education.
7. Facilitate operation of the Eldercraft Shop.
B. Provide staffing.for the Senior Center Commission.
PERFORMANCE MEASUREMENTS:
(*) The Senior Center figures are not accurate by a factor of approximately 10% as participants do not have
to sign in. (0) Refers to figures in FY82 which represent only the ten months the Center was operating.
213
�+atvtaavavava., avaa \. a w N .\\\\ .\:taa:w.VJN.1......:.aaa �aa:aaWr.wv.i.J�:.v.:v.v.'.vv. v.::v.•.vlv.vn•n.van.N �
SENIOR CENTER UNITS OF SERVICE
(Those signing in using numbered complimentary cards)
ACTIVITY OR SERVICE
FY82f
FY83
FY84
Senior Centerf
36,090
30,295
57,545
47,882
58,249
47,988
City
4,307
7,173
7,166
County
1,108
2,724
2,914
Visitors
'SEATS ;
1,597
1,970
2,530
AARP
2 004
FY85
58,221 a
45,497
7,732 i
4,992
2,126
1,809
ADP
Congregate Heals
33,318
55,578
61,064
61,330 -
544
1,192
1,108
_ 594
ESA
'SEATS ;
5,001
4,851
5,725
.9,114
3,240
4,126
3,712
Other
,
VOLUNTEER HOURS CONTRIBUTED-
ACTIVITY '
FY82f
FY83!
FY84''
FY85:
Senior Center Post
441
965-1/4
4,593-1/4
805
4,556
716.75
5,175.5
Guide/Host
Eldercraft Shop
3,755
2,448
3,803-1/4
3,112
3,280
;250.25
Library
91
631
977-1/2
_
1,072
1,533.5, r
Teachers
Other
256�
1,283-1/2
2�
3 084.5
Total
915-3/4
106
165
Classes
-
29
191
242
260
658
624
_Services
Special Events
214
j
i
I -1
j— DIVISION ANALYSIS:
t Every area of the Senior Center - i.e. attendance, number of volunteers, classes, series and special events
has more than doubled since we opened three years ago. Each year the expectations of quality and quantity
of programs at the Senior Center rises. However, the staffing remains the same. If we are to meet our
stated purpose and goal we need to be continually expanding the opportunities for volunteer involvement and
elderly participation. To do this we need to divide the position of Program Specialist into two full-time
positions of Program Coordinator and Volunteer Coordinator. If this is not possible the Sen i C t
will continue to work on strengthening existing activities, encouraging participation in on oip en er
g
an reinforcing the efforts of the community to serve the elderly of Johnson County. 9 Programs,
7
,s
1�........ A ... ,uv ..........
CITY OF IOWA CITY
FY87 OPERATING BUDGET
RECEIPTS AND EXPENDITURES SUMMARY
16700 SENIOR CENTER
EXPENDITURES:
RECEIPTS:
PROPERTY TAX
CONTRACTED SERVICES
STATE GRANTS
MISCELLANEOUS
TOTAL
-- FY86
BUDGET ----
---- FY87
BUDGE ----
T
ACTUAL
FY85
ADOPTED
REVISED
DEPT
ADMIN
40,087
ACTUAL
BUDGET
ESTIMATE
REQUEST
PROPOSAL
PERSONAL SERVICES
COMMODITIES
101,441
5,819
109,865
5,886
109,865
5,886
118,234
7,481
117,064
6,458
SERVICES AND CHARGES
CAPITAL OUTLAY
77,244
7,213
78,965
3,350
76,010
1,850
78,728
0
79,157
0
TRANSFERS OUT
4,000
---------
4,000
---------
4,000
4,000
6,000
TOTAL
195,717
202,066
---------
197,611
--------------
208,443
208,679
cccaaccaa
acccccaac
aacccc---
-----acct
ccvv0000a
RECEIPTS:
PROPERTY TAX
CONTRACTED SERVICES
STATE GRANTS
MISCELLANEOUS
TOTAL
216
FY85
REVISED
PROPOSED
ACTUAL
ESTIMATE
BUDGET
154,426
157,039
166,784
40,087
40,413
41,736
1204
159_
159_
195,717
__
197,611
208,679
216
I
*4
CITY OF IOWA CITY
FY87 OPERATING BUDGET
EXPENDITURES
16700 SENIOR CENTER
PERSONAL SERVICES:
TRANSFER TO:
FTE BUDGET
--- ------
PARKING OPERATIONS
6,000
FY86 FY87
TOTAL
6,000
SR. CLERK/TYPIST SR. CENTER 1.00 1.00 18,382
M -
-W -Il R.CENTER 1.00 1:00 19,520
PROGRAM
SPECIALIST -SR. CENTER 1:00 1.00 26,870
SR. CENTER
COORDINATOR 1.00 1:00 30:081
TVERTIMEEMPORARIES
O1,686
JI
LONGEVITY 200
FICA 800
IFJkLTPERS 6,917
INTRA-CITY:CHARGEBACKS:
HH INSURANCE 4,778
tANCE 6,999
LIFE INSURANCE
VEHICLE OPERATIONS
VEHICLE REPLACEMENT
251
D3�SABILITY'INSURANCZ 257
WORD PROCESSING
ADMINISTRATIVE
0
4,129
.574
-----
_4:00._4.00;--117,064
OVERHEAD
0
--
-�TOTAL 4.'00, 4.00 11 7,064,
CBD.MAIHTENAMCE
0
TOTAL
-4,380
CAPITAL OUTLAY:
NONE
0
TOTAL
0
*4
i
V`ti..aM1aa Naaa..t as\a t...a.........v......a+�«....Arwn�: . .l .a .a`..•n... u� - �.r.v vnvwwa r �
CITY OF IOWA CITY
FY87 OPERATING BUDGET
EXPANDED SERVICE LEVEL REQUEST
Senior Center 1671.0
COST: ;18 000 + fringe benefits
T APPROVED FOR FUNDING: No
DESCRIPTION: _
Volunteer:, Specialist
WHY SHOULDTNIS EXPANDED 'SERVICE LEVEL BE FUNDED?
Having a full-time paid professional' administrator for volunteer programs appears to .be an esiential.; —
element to the program's success -'an investment ;that.:can be;returned many fold. In. Kettering, for
example, volunteers saved the city nearly $500,000 during a.five-year period, and $175,780 for fiscal year
u 1983-84. Volunteer hours amounted to 25,850 1n 1983-84, with more than 250 active volunteers. In Marin
"'County, the cost savings of using volunteers amounted to approximately $500,000 for a recent 12 -month
period, with 44,639 volunteer hours. �!
1
CITY OF IOWA CITY
FY87 OPERATING BUDGET
EXPANDED SERVICE LEVEL REQUEST
Senior Center /1671.0
i COST: $1,532
_I
APPROVED FOR FUNDING: No
J DESCRIPTION:
Volunteer Training Program
1. Film Rental
6 films @ $25 each =
$150.00
2. Instructional Materials
$1'="i3/person.x 98 volunteers* x:3 sessions =: _ 5294.-.5882
3. Contracted Training .
(Institute of Public Affairs - University of
Iowa),.
.
2 - 1/2 day sessions @ $250/sessi
$500
f500
Estimated Total - $1532
*65 Host/Guides; 33 Eldercraft Shop volunteers
WHY SHOULD THIS EXPANDED SERVICE LEVEL.BE FUNDED?
All figures are based on similar average costs
incurred by Human Relations in providing
staff training
workshops. Contracted training casts are open to
negotiation and dependent on a variety of
factors such as
specific type of training and number of sessions.
Their fee includes instructional materials.
In 1985 the total volunteer force at the Senior Center contributed 14,000 hours of labor, or
the equivalent
of 7 full-time employees. The training sessions
would be open to all volunteers but would
concentrate on
—�
the Host/Guides and Eldercraft Shop volunteers as
they have the most public contact.
J
219
I
PROGRAM DIVISION STATEMENT
220
I
I
el
FUND: GENERA! DEPARTMENT: CITY MANAGER
i
F
PROGRAM: HUMAN DEVELOPMENT DIVISION: SENIOR CENTER COMMISSION
i
DIVISION PURPOSE:
Serve in an advisory role to the City Council and Johnson County Board of Supervisors in regard to the
needs of the Senior Center.
DIVISION GOAL:
T
Monitor the operation of the Senior Center to ensure that an environment is created which will support
the efforts of Johnson County senior citizens to maintain an acceptable quality of life.
DIVISION OBJECTIVES:
1. Make recommendations with regard to.policies and programs of the Senior Center.
2. Join staff and other interested persons in seeking adequate financial resources.for the.operation of
the Senior Center.
3. Encourage full participation by senior citizens in the programs of the Senior Center.
4. Ensure that the .Senior Center is effectively integrated into the community and cooperates with
organizations with common goals in meeting the needs of senior citizens.
5. Serve in an advocacy role with regard to the needs of senior citizens in Johnson County.
- DIVISION ANALYSIS:
The Commission meets monthly to receive input from the elderly:comnunity and service providers,,;to.guide
the
staff in operation of the facility and to make recommendations to the City Council and Johnson County
Board of Supervisors on programs and policies relating to the elderly.
220
I
I
el
CITY OF IOWA CITY
FY87 OPERATING BUDGET
PARKING OPERATIONS
FY85
FY86
FY87
ACTUAL
ESTIMATE
BEGINNINGBALANCE
T
TOTAL BALANCE
365,630
PARKING FINES
---495,756
INTEREST INCOME
147,489
BUILDING RENTALS
190,000
- -- PARKING, RAMP REVENUE
150,000
OTHER PARKING REVENUE
6,704
GENERAL FUND - MISC
6,000,
MISCELLANEOUS
1,076,458
�j TOTAL RECEIPTS
382,715
J PERSONAL SERVICES'
652,000
COMMODITIES
4,000
SERVICES AND CHARGES
CAPITAL OUTLAY
1,27_0
TRANSFERS
1,00_0
. TOTAL EXPENDITURES
1,92_8__578_
-524,395
ENDING BALANCE
_2,2_54_,02_0_
-594,'891
-20,971
-21,246
-21,820
-205,759:
.,-232,345:/
-303,280
-110,683
-20,600
-29,036
-8_75,117
_
-,2_2_3_,2_23_
11
-1,346,945-
-1,736,925
-2,058,704
-2,295,972
7
CITY OF IOWA CITY
FY87 OPERATING BUDGET
PARKING OPERATIONS
FY85
FY86
FY87
ACTUAL
ESTIMATE
BUDGET
642,565
495,756
365,630
- -642,565
---495,756
--_365,630 --
147,489
175,000
190,000
159,570
150,000
110,000
6,704
6,120
6,000,
888,368
1,076,458
1,289,020
382,715
514,000
652,000
4,000
4,000
6,000
1,27_0
_3,000_
1,00_0
1,5_9_0_,116_
1,92_8__578_
-524,395
-561,29O
_2,2_54_,02_0_
-594,'891
-20,971
-21,246
-21,820
-205,759:
.,-232,345:/
-303,280
-110,683
-20,600
-29,036
-8_75,117
_
-,2_2_3_,2_23_
11
-1,346,945-
-1,736,925
-2,058,704
-2,295,972
221
V•'�wvvvtvv-.l vvvvta Ava\xaY viutavn.<n..:.:w::::::.v..vaa."..n...-.W._..:::::.._...:v.v v.:::::::ay.u•.v.vvw:w:.+
t4
PROGRAM DIVISION STATEMENT
FUND: ENTERPRISE
PROGRAM: HOME 8 COMMUNITY ENVIRONMENT.
DIVISION PURPOSE:
DEPARTMENT: FINANCE
DIVISION: PARKING SYSTEMS
Operate and maintain the City's on and off-street parking facilities and enforce appropriate parking regula-
tions, primarily in the CBD.
DIVISION GOAL:
Operate the Capitol Street.and Dubuque Street parking ramps and provide a high level of parking enforcement in
the CBD.
GENERAL DIVISION OBJECTIVES:
1. Operate the parking ramps in such manner to facilitate the parking demands, especially during peak periods
of usage.
2. Maintain current level of enforcement in metered 'and permit areas.
3. Maintain an ongoing maintenance program of meters.
4. Maintain physical structures of parking ramps.
PERFORMANCE MEASUREMENTS:
rcl
I
*Does not include permit or hotel revenue.
i
QIq
222
Actual -..-Actual
Actual
Actual
Actual
Proj
Proj.
FY81
FY82
FY83
FY84
FY85
FY86
FY87
Capitol St. Ramp Revenue
202,385
341,756
398,080
483,007
607,844
640,000
650,000
Dubuque St. Ramp Revenue*
31,469
110,800
129,000
146,363
206,823
212,000
I.
220,000 -
Metered Lot Revenue (j)
67,519
65,805
65,411
71,787
83,590
96,000
96,000
Street Meter Revenue (j)
166,469
173,398
176,207
194,304
229,016
276,000
276,000 i
No. of Faulty Meters
Reported Po
1,410
1,340
1,828
1,963
1,838
1,200
1,000
No. Found Faulty
857
859
1,127
1,315
1,174
800
700
No. of Meters Rebuilt
180
206
546
372
201
400
400
No, of Tickets Issued
107,882
118,135
103,532
116,829
134,402
125,000
125,000
No. of Cars Impounded
--
--
373
657
358
900
900
*Does not include permit or hotel revenue.
i
QIq
222
. . . . . . . . . . . . . . .
it DIVISION ANALYSIS:
At the present time the Dubuque Street Ramp is in the process of being expanded. It is difficult at this time
to project what affect this additional parking will have on revenue. Any development on Block 64 -IA or the
sale of the Library Lot will directly affect the Dubuque Street Revenue. In March of, 1985. we started a
replacement program of the on -street meters. This has resulted in a decrease in the number of meters reported
faulty. Enforcement and impoundment efforts will be continued. at a high level
223
CITY OF IOWA CITY
FY87 OPERATING BUDGET
RECEIPTS PARKINGDOPERRAATIONNSH4ARY
- EXPENDITURES:
224
-- FY87
-- FY86
PERSONAL SERVICES
FY85
ACTUAL
ADOPTED
BUDGET
COMMODITIES
524,395
561,290
SERVICES AND CHARGES
20,971
21,246
1TY
205,759
227,123
TARANNSFERSUO
110,683
20,600
TOTAL
8750117
832,765
RECEIPTS:
1,736,925
1,663,024
PARKING FINES
acvaacacc
aaccaaacv
INTEREST INCOME
346945
BUILDING REMTAr
792,387
2,295,972
PARKING RAMP REVENUE
cacmmaa
UE
M
GENERALARFQNDGRMIE
'
n
I i
I
I i
MISCELLANEOUS
- i
TOTAL
I
hll
"V
224
-- FY87
-- FY86
BUDGET ---- --
FY85
ACTUAL
ADOPTED
BUDGET
REVISED
ESTIMATE RE
524,395
561,290
561,294
20,971
21,246
21,246
205,759
227,123
232,345
110,683
20,600
20,600
8750117
832,765
1,223,223 -_
1,736,925
1,663,024
2,058,704
acvaacacc
aaccaaacv
aacacccvo
224
-- FY87
BUDGET ----
-
FY85
REVISED
PROPOSED
ACTUAL
ESTIMATE
BUDGET
147,489
159,570
175,000
150,000
190,000
110,000
6,704
888,368
6,120
1,076,458
6,000
1,289,020
382,715
4,000
514,000
4,000
652,000
6 000
153,026
3,000
1,000
----1,270
1,590,116
1,928,578
2,254,020
acvaacacc
aaccaaacv
aacacccvo
224
-- FY87
BUDGET ----
-
DEPT
ADMIN
QUEST
PROPOSAL
595,891
594,891
j
22,870
21,820
-
153,026
303,280
20,60036
0 1
346945
792,387
2,295,972
cacmmaa
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FY87TOPERATING BUDGET
41100 PARKING OPERATIONS
PERSONAL SERVICES:
FTE BUDGET
FY86 FY87 $
SzsTEMS
PARKING CASHIER
2.00
4.00
2.00
4.00
33,371
PARKING ENFORCEMENT ATTENDANT
H.W.II - PARKING SYSTEMS
4.00
4.00
68,684
73,522
M.W-III-PARKING SYSTEMS METER
2.00
1.00
2.00
1.00
36,056
21,134
M.W.III-PARKING NIGHT CREW
M.W.III-PARKING SYSTEMS ELEC.
1.00
1.00
1.00
1.00
19,550
P.M- RAMP MANAGER
PARKING SYSTEM SUPERINTENDENT
1.00
1.00
1.00
1.00
22,450
23,444
32,288
PARKING CASHIER
PT 2.50
2.50
40,736
PARKING ENFORCEMENT ATTENDANT
PT 1.50
1.50
26,754
OOVERTIIME
MET R
20:000
9, 000
LONGEVITY
4:000
;FICA:-
IPERS'
34;664,
HEALTH INSURANCE
LIFE 'INSURANCE . ,. .'
26,734
41 78
DISABILITY INSURANCE
_.___
__
1,1555
°• TOTAL '
25.50
25.50
_2_0_55.
mm
594,891
X25
TRANSFER TO:
GENERAL FUND - REPAYMENT
BOND & INTEREST SINKING
20,000
451,445
RENEWAL & IMPROV RES
TRANSIT OPERATIONS
60,000
430,500
GENERAL FUND - FINES
DUBUQUE ST RAMP ADDITION
190,000
195,000
TOTAL
1,346,945
.=vaaxvav=
INTRA -CITY CHARGEBACKS:
VEHICLE OPERATIONS
VEHICLE REPLACEMENT
12,464
WORD PROCESSING
8 236
ADMINISTRATIVE OVERHEAD
98,178
CBD MAINTENANCE..,
0
TOTAL
119,178
CAPITAb OUTLAY -
CASHIER -CHAIRS;,.
PIKUPARKING REPLACEMENT
600
MET R
20:000
TOTAL
29,036
%4
CITY OF IOWA CITY
FY87 OPERATING BUDGET
EXPANDED SERVICE LEVEL REQUEST
FINANCE - PARKING 84110
COST: $11,796
-
APPROVED I FOR FUNDING: Yes
-'DESCRIPTION:
Small Pickup Truck $8,436
Replacement
1,260
Maintenance 2,100
WHY, SHOULD THIS EXPANDED SERVICE LEVEL BE FUNDED?
At'the present time Parking 'Systems has three vehicles,I Two are assigned to maintenance and one to1Parking
Enforcement. Three maintenance workers and the- Parking Supervisor share two vehicles for all maintenance: and
impounding. During the first quarter of FY85, impoundment was increased and 310 vehicles -were impounded:
This produced $9,420 An,revenue. To do this an additional vehicle was checked out of,the-Civic �Cdnter, car
pool.
This'resulted in'a shortage of vehicles for Civic Center staff and had to be discontinued. At the
present time there are�22861vehicles 66 the impound list -
226
FY87TOPERATING BUDGET
PARKING, BOND & INT SINKING
ACTUAL ESTIMATE BUDGET
BEGINNING BALANCE 286,597 292,652 452,984
-__ ----------
_---_ ------�
TOTAL BALANCE 286,597 292,652 452,984
INTEREST INC
----------
TRANSFER FROM OOPERATIONS
MISCELLANEOUS
448 871
0
0
449,7650
0
951,445
0
TOTAL RECEIPTS
__
449_116_
_ _
449_7_65
___
45---
5
CAPITAL
CAPITAL OUTLAY
--_4_43:061
__
-289_,4_3_3
-j
TOTAL EXPENDITURES
_-_443,061
_
_-_289,433
----------473,419
--_473,419
----
ENDING BALANCE
292,652
452#984
431,010
1
227
CITY OF IOWA CITY
PARKINGE, BONDGRESERVE
FY85
ACTUAL
BEGINNING BALANCE
T
455,158
TOTAL BALANCE
-- 455,661
--
455,158_
INTEREST INCOME,_:
-- 455,601
TOTAL RECEIPTS
TRANSFERS
-------443-.
-------- �
-
TOTAL EXPENDITURES
_----__--.
0
----
ENDING BALANCE
r
i
C
----- ----�
0
0
455,601
455,601
455,601,
Ni
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CITY OF IOWA CITY
PARKINGE, BONDGRESERVE
FY85
ACTUAL
FY86
ESTIMATE
FY87
BUDGET
455,158
---455,601
-- 455,661
--
455,158_
455,601
---------p
-- 455,601
--'----443
0
-- ---0
-------443-.
-------- �
-
,
-- -----
_----__--.
0
----
--____ 0
--
_--_----
0
----- ----�
0
0
455,601
455,601
455,601,
saaacssaaa
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228
CITY OF IOWA CITY
FY87 OPERATING BUDGET
PARKING, RENEWAL & IMPROV RES
FY85
FY86
FY87
ACTUAL
_I
BEGINNING BALANCE
T
i
TOTAL BALANCE
57,468
i J
TRANSFER FROM ,.OPERATIONS
_---60,000
60,000
----
TOTAL RECEIPTS
60,000
601000
60,000
SERVICES ANO'CHARGES
0
0
CAPITAL OUTLAY:
-117,468 _.
TRANSFERS
0
TOTAL EXPENDITURES
ENDING BALANCE ..
CITY OF IOWA CITY
FY87 OPERATING BUDGET
PARKING, RENEWAL & IMPROV RES
FY85
FY86
FY87
ACTUAL
ESTIMATE
BUDGET
57,468
0
-49,000
57,468
_ 0
49,000
_---60,000
60,000
----
----60,0_00
60,000
601000
60,000
0.
0
0
-117,468 _.
-109,000
0
1
BEGINNING BALANCE
TOTAL BALANCE
CHARGES FOR SERVICES
INTEREST INCOME
INTERFUND LOAN
MISCELLANEOUS
PERSONAL SERVICES
COMMODITIES
SERVICES AND CHARGES
CAPITAL OUTLAY
TRANSFERS
TOTAL EXPENDITURES
ENDING BALANCE
CITY OF IOWA CITY
FY87 OPERATING BUDGET
POLLUTION CONTROL OPERATIONS
230
FY87
BUDGET
495,684
495,684 "
1,481,804
21,574
1,909
—1_505_287
—502,514
—71,400
—467,624
13 ,100.,...
—50_9_,2_58
—1,563,896
437,075
%4
ACTUAL
ESTIMATE
---38_9,822
446,740
--_
389_ 7822
446,740
1,449,177
1,467,172
30,458
21,201
3,125
1,909
—1_4_8_2_,760
_1__490_282_
—460,899
—487,412
—349,672
—429;502
___-5_76,5_7_1
—450_,514_
-1,425,842 -
—1,441,338
446,740
495,684
230
FY87
BUDGET
495,684
495,684 "
1,481,804
21,574
1,909
—1_505_287
—502,514
—71,400
—467,624
13 ,100.,...
—50_9_,2_58
—1,563,896
437,075
%4
PROGRAM DIVISION STATEMENT
FUND: ENTERPRISE DEPARTMENT: PUBLIC WORKS
PROGRAM: HOME & COMMUNITY ENVIRONMENT DIVISION: POLLUTION CONTROL
DIVISION PURPOSE:
The Pollution Control Division operates and maintains the Pollution Control Plant, 12 lift stations,
approximately 156 miles of sanitary sewers plus the storm sewer system and the stormwater detention basins.
DIVISION GOAL:
The goal of the Pollution Control Division is to provide a comprehensive program for the collection and
treatment of wastewater that will assure a safe and healthy environment for the citizens of this area.
GENERAL DIVISION OBJECTIVES:
1. Collect and treat all of the wastewater from the community without interruption except for wet weather
flows that exceed plant capacity.
2. Inspect and clean sanitary sewers as necessary to maintain free flowing conditions. The annual average
is 15 miles.
3. Inspect all of the 30 identified problem spots at least once each week and remove any stoppages
observed.
4. Work with staff and consultants to provide input to the design of a collection and treatment system
upgrade.
PERFORMANCE MEASUREMENTS:
Projected Est.
} Million gallons treated quarterly
Miles of sewers cleaned annually
Labor hours spent checking recurring
problems (weekly avg.)
Hours spent monthly with staff and
consultants reviewing plans & equipment
selection
0
FY81
FY82
FY83
FY84
FY85
FY86 FY87
729
915
807
866
900
900 920
t
16.3
17.4
15.6
11.1
9.6
15.6 15
54
89
67
102
95
105 100
---
---
---
9
10
10 10
231
_._..,—,..._....__
. _..,,._..._
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DIVISION ANALYSIS;
1. Flow has continued to increase moderately since FY83 despite several dry spells. Plant capacity is 8
M.G.D. 'Average flow for FY85 was 9.849 M.G.D.
2. Routine checking of known problem areas has proven to be cost effective. Vie detect potential stoppages
before they became severe enough to flood basements.
3. The program for upgrading the collection and treatment systems did not reach the design stage during
FY85. However, staff spent considerable time with our consultant reviewing alternatives and recommen-
dations.
\4
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CITY OF
IOWA CITY
576,571
552,435
450,514 0
FY87 OPERATING BUDGET
RECEIPTS AND EXPENDITURES SUMMARY
42100 POLLUTION
CONTROL OPERATIONS
TOTAL
1,425,842
EXPENDITURES:
1,441,338 844,716
1,563,896
04ucv4aa
-- FY86 BUDGET ----
---- FY87
BUDGET -- -
BUUDGETD REVISED
AFCTUAL
REQUEST
PROPOSAL
PERSONAL SERVICES
COMMODITIES
460,899
487,412 487,412
502,514
502,514
SERVICES AND CHARGES
38,111
349,672
72,410 72,410
422,036 429,502
71,475
257,627
71,400
467,624
CAPITAL OUTLAY
589
1200 1 500
13,100
13 100
TRANSFERS OUT
576,571
552,435
450,514 0
509,258
I`:
TOTAL
1,425,842
1,535,793
1,441,338 844,716
1,563,896
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y
RECEIPTS:
FY85
REVISED
PROPOSED
ACTUAL
ESTIMATE
BUDGET
CHARGES FOR SERVICES
1,449,177
1,467,172
1,481,804
INTEREST INCOME.
30,458
21,201
21,574
MISCELLANEOUS
3,125
1,909
1,909
.._._ TOTAL' -
1,482,760
1,490,282
1,505,287
a,48„cc0
1,490,282
1,505,287
.
M. ............
A.v.�. ....z .....
TOTAL
1.00
1.00
241549
INTRA—CITY CHARGEBACKS:
N CONTROL 1.00
1.00
26 919
ON CONTROL 1.00
1.00
C
VEHICLE OPERATIONS
19,495
UPT 1.00
1.00
37,302
W
CITY OF
IOWA CITY
11,480
WORD PROCESSING
25
FY87 OPERATING BUDGET
10,215
ADMINISTRATIVE OVERHEAD
173,414
EXPENDITURES
4,225
CBD MAINTENANCE
0 —. 1
42100 POLLUTION
CONTROL OPERATIONS
29,329
.21,163
i
„y
PERSONAL SERVICES:
34,078 -
11060
- TOTAL
TRANSFER TO:
-----
!I '
FTE
BUDGET
ABATED
GO BONDS
398,467
502,514
---
------
RENEWAL & IMPROV RES
24,000
CAPITAL OUTLAY:_
_
&
INT RESERVE
12 000
cl
FY86 FY87BOND
$
BOND &
INTEREST SINKING
74,791
TOTAL
509,258
W.II'- POLLUTION CONTROL 2.00 2.00
36,231
2. CLERK/TYPIST—POLL. CONTRO 1.00 1.00
17,465
SST. T.P.O. — POLL. CONTROL 3.00 3.00
58,183
.W.III—POLL. CONT. COLLECTIO 1.00 1.00
22,450
— t
.P.O. - POLLUTION CONTROL 4.00 4.00
90,716
W.III — POLL. CONT. PLANT 2.00 2.00
44,310
—
TOTAL
1.00
1.00
241549
INTRA—CITY CHARGEBACKS:
N CONTROL 1.00
1.00
26 919
ON CONTROL 1.00
1.00
30:382
VEHICLE OPERATIONS
19,495
UPT 1.00
1.00
37,302
VEHICLE REPLACEMENT
12,388
11,480
WORD PROCESSING
25
10,215
ADMINISTRATIVE OVERHEAD
173,414
4,225
CBD MAINTENANCE
0 —. 1
29,329
.21,163
i
34,078 -
11060
- TOTAL
205,322
........
-----
-----
----2_457
17.00
17.00.
502,514
CAPITAL OUTLAY:_
_
2 TRAILER MOUNTED TRASH mm
13 100
234
TOTAL 13,100
%4
CITY OF IOWA
CITY
I -
FY87 OPERATING
BUDGET
POLL CON, RENEW &
IMPR RES
1
J
FY85
FY86
FY87
_
ACTUAL
ESTIMATE
BUDGET
-
BEGINNING BALANCE
592,086_
702,221
787,233
TOTAL BALANCE
592,086
702,221
787,233,
-
INTEREST INCOME
----61-01-
86,000
61,012
6666-- 012
61,012
TRANSFER FROM; OPERATIONS
24,000
24,000
24,000
�
i
TOTAL RECEIPTS
110,135
����------
SERVICES AND CHARGES
----85,012
0
0
---_85_012
0
TRANSFERS
0
0
0
rj
TOTAL EXPENDITURES
88866888-- 8866------
0
---------- ----
0
----------
0
;
ENDING BALANCE
702,221
787,233
872,245
aamvasaavm manmvmvvvm
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....... .......8.888_ ,._... ..___.
_
_..
„
BEGINNING BALANCE
TOTAL BALANCE
INTEREST INCOME
TRANSFER FROM OPERATIONS
TOTAL RECEIPTS
SERVICES AND CHARGES
TRANSFERS
TOTAL EXPENDITURES
ENDING BALANCE
CITY OF IOWA CITY
FY87 OPERATING BUDGET
POLL CON, BOND 6 INT RES
FY85
ACTUAL
---248,362
248,362
36,376
12_000
---
48,376
0
---------0
296,738
cmasccacao
236
FY86
ESTIMATE
296,738
296,738
25,044
12,000
37,044
------ 0
0
333,782
vccccc¢cac
FY87
BUDGET
-333,782
333,782
29,193
12,000
41,193
0
------ 0
0
374,975
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CITY OF IOWA
CITY
FY87 OPERATING
BUDGET
POLL CON, BOND & INT SINKING
FY85
FY86
FY87
ACTUAL
ESTIMATE
BUDGET
BEGINNING BALANCE
110,725
124,051
__--26,414
TOTAL BALANCE
110,725
124,051
26,414
INTEREST INCOME
15,123
3,000
2,000
TRANSFER FROM OPERATIONS
101,868
0
74,791
MISCELLANEOUS
0
0
0
TOTAL RECEIPTS
116,991
3,000
76,791
SERVICES
SOUTLAYGES
-103,665
-100,637
-103,205
TOTAL EXPENDITURES
-103,665
-100,637
-103,205
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CITY OF IOWA CITY
FY87 OPERATING BUDGET
WATER OPERATIONS
238
3
FY85
FY86
FY87
ACTUAL
ESTIMATE
BUDGET
BEGINNING BALANCE
84,600
0
146,901
TOTAL BALANCE
--__84,600
0
---146 901
WATER SALES
1,713,970
1,841,148
2,190,118
INTEREST INCOME
5,263
3,923
3,923
SALE OF PARTS
47,932
46,148
43,148 -
TRANSFER FROM RESERVES
173,318
80,000
0
MISCELLANEOUS
57,006
100
100
TOTAL RECEIPTS
1,997,489.
-----_____
1,971,319
------
2,237,289
----------..
PERSONAL SERVICES
-542,692.
-589,890
-617,969
COMMODITIES
-135,628
-215,315
=224,510
SERVICES AND CHARGES
-771,990
-680,986
-859,268
CAPITAL OUTLAY
-267,264
-233,500
-219,000
TRANSFERS
___104,727
___273_865
TOTAL EXPENDITURES
_-_364,515
-2,082,089
=1,824,418
-2,194,612
ENDING BALANCE
• 0
146,901
189,578
238
3
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PROGRAM DIVISION STATEMENT
FUND: ENTERPRISE DEPARTMENT: PUBLIC WORKS
PROGRAM: HOME & COMMUNITY ENVIRONMENT DIVISION: WATER
DIVISION PURPOSE:
Operate 13.5 million gallon per day water treatment plant. Maintain and repair the water distribution
system. Read, install and repair water meters and remote readers. Construct water mains in subdivisions
on a cost reimbursement basis.
DIVISION GOAL:
Delivery of potable water of approved quality, at established pressures, and in quantities and rates of
flow that customers desire.
GENERAL MEASUREMENTS:
1. Flush and record all City -owned hydrants to remove sedimentation from the system.
2. Install 200 Outside Remote Readers.
3. Keep meter reading on present schedule, meters are read bi-monthly.
4. Ensure random water samples pass chemical tests.
PERFORMANCE MEASUREMENTS:
,4
FY81
FY82
283
FY84
FY85
Estimated
Projected
FY86
FY87
1. Water pumped (million gal.)
2. No. of hydrants
2,037
1,363
2,136
2,209
2,342
2,372
2,400
2,450
No. of hydrant flushes
1,581
1,372
1,596
1,411
1,640
1,464
1,694
1,502
1,730
1,530
1,758
1,560
3. No. of outside readers
4. No. meters
10,199
12,629
11,665
12,774
12,681
13,441
13,721
13,921
1,788
14,121
% read per month
52%
52%
13,209
52%
13,605
52%
13,900
14,210
14,300
J
j
5. Bacterial samples
660
665
727
692
52%
859
52%
780
52%
1
6. Main breaks
49
50
46
66**
65**
55
792
55
DIVISION ANALYSIS:
Achievement of the above objectives should
52% is due to the extra 200 large
be within our reach. Keep
that
productivity
up to customers demands.
**Extremely cold weather in the
number of breaks
users
month of
are
December
read monthly.
and January of 1984 and 1985, resulted
in a
substantial
1
I
main during these
fiscal
years.
239
,4
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RECEIPTS:
j
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FY85
REVISED
FY87TOPERATING BUDGET
ACTUAL
ESTIMATE
BUDGET
RECEIPTS AND EXPENDITURES SUMMARY
1,713,970
5,263
1,841,148
3,923
2,190,118
3,923
43100 WATER OPERATIONS
47,932
46,148
43,148
EXPENDITURES:
173,318
80,000
0
MISCELLANEOUS
_- 57,006_
100
FY85
ADOPTED BU REVTY87
DISED
DEP
BUDGET
DMIN
_
2,237,289
ACTUAL
BUDGET
ESTIMATE
REQUEST
PROPOSAL
PERSONAL SERVICES
COMMODITIES
542,692
135,628
589,890
215,315
589,890
215,315
617,969
235,510
617,969
SERVICES AND CHARGES
CAPITAL OUTLAY
771,990
267,264
681,372
233,500
680,986
689,178
224,510
859,268
TRANSFERS OUT
364,515
267,978
233,500
104_727
225,500
0
"219,000:
273,865
TOTAL
2,082,089
1,988,055
1,824,418
1,768,157
2,194,612'
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RECEIPTS:
24D
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FY85
REVISED
PROPOSED
ACTUAL
ESTIMATE
BUDGET
'WATER SALES
INTEREST, INCOME
1,713,970
5,263
1,841,148
3,923
2,190,118
3,923
SALE OF PARTS
47,932
46,148
43,148
TRANSFER FROM RESERVES
173,318
80,000
0
MISCELLANEOUS
_- 57,006_
100
100
TOTAL
1,997,489
_
1,971,319
_
2,237,289
...
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i
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8,500
21,000
3,975
36,544
26,835
35,162
1,301
3:045
22.00 22.00 617,969
vvvvv vvvav vvavvvvvv
TRANSFER TO:
GO ABATED BONDS 154,554
BOND & INTEREST RESERVE 30,000
DEPR, EXT & IMPROV RES 36,000
BOND & MEREST SINKING 47,311
OPERATING RESERVE 6,000
TOTAL 273,865
INTRA -CITY CHARGEBACKS:
VEHICLE OPERATIONS 58,140
VEHICLE REPLACEMENT 33,960
WORD PROCESSING 200
ADMINISTRATIVE OVERHEAD 232,471
CBD MAINTENANCE 0
TOTAL 324,771
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CAPITAL OUTLAY:
WATER MAINS 139,000
WATER METERS 40,000
REPLACE ROOF
35;000
TOTAL 219_000
i
241
TEMPORARIES
OVERTIME
LOONGGEVITY
CITY OF IOWA CITY
FY87
OPERATING BUDGET
J
LIFE INSURANCE
EXPENDITURES
TOTAL
43100 WATER
OPERATIONS
J
PERSONAL SERVICES:
-
FTE
BUDGET
I
FY86
FY87
$
1
WATER METER READER
2.00
2.00
32,609
M.W.I - WATER
2.00
2.00
34,597
M.W.IZ - WATER SERVICE
3.00
3.00
56,423
M.W.II - WATER METER REPAIR
1.00
1.00
18,623
ASST. T.P.O. - WATER--
2.00
2.00
39,663
MW III- WATER OFFICE
1.00
1.00
21,136
T.P.O. - WATER
3.00
3.00
64,417
1 W.III - WATER
3.00
3.00
66,593
j
SR. M.W. - WATER DISTRIBUTION
1.00
1.00
25,476
J
SR.M.W.-WATER CUST. SERVICE
1.00
1.00
25,965
ASST SUPT - WATER
2.00
2.00
59,042
WATER SUPERINTENDENT
1.00
1.00
37,063
8,500
21,000
3,975
36,544
26,835
35,162
1,301
3:045
22.00 22.00 617,969
vvvvv vvvav vvavvvvvv
TRANSFER TO:
GO ABATED BONDS 154,554
BOND & INTEREST RESERVE 30,000
DEPR, EXT & IMPROV RES 36,000
BOND & MEREST SINKING 47,311
OPERATING RESERVE 6,000
TOTAL 273,865
INTRA -CITY CHARGEBACKS:
VEHICLE OPERATIONS 58,140
VEHICLE REPLACEMENT 33,960
WORD PROCESSING 200
ADMINISTRATIVE OVERHEAD 232,471
CBD MAINTENANCE 0
TOTAL 324,771
�evvvavas
CAPITAL OUTLAY:
WATER MAINS 139,000
WATER METERS 40,000
REPLACE ROOF
35;000
TOTAL 219_000
i
241
TEMPORARIES
OVERTIME
LOONGGEVITY
FICA
HEALTH INSURANCE
J
LIFE INSURANCE
DISABILITY INSURANCE
TOTAL
J
8,500
21,000
3,975
36,544
26,835
35,162
1,301
3:045
22.00 22.00 617,969
vvvvv vvvav vvavvvvvv
TRANSFER TO:
GO ABATED BONDS 154,554
BOND & INTEREST RESERVE 30,000
DEPR, EXT & IMPROV RES 36,000
BOND & MEREST SINKING 47,311
OPERATING RESERVE 6,000
TOTAL 273,865
INTRA -CITY CHARGEBACKS:
VEHICLE OPERATIONS 58,140
VEHICLE REPLACEMENT 33,960
WORD PROCESSING 200
ADMINISTRATIVE OVERHEAD 232,471
CBD MAINTENANCE 0
TOTAL 324,771
�evvvavas
CAPITAL OUTLAY:
WATER MAINS 139,000
WATER METERS 40,000
REPLACE ROOF
35;000
TOTAL 219_000
i
241
CITY OF IOWA CITY
FY87 OPERATING BUDGET
WATER, DEPR, EXT & IMPR RES
i
242
i
ACTUAL
ESTIMATE
BEGINNING BALANCE
258,792
4_4,850
TOTAL BALANCE
258,792
44,850
T.
INTEREST INCOME
8,973
2,243
TRANSFER FROM OPERATIONS
36,000
36,000
TOTAL RECEIPTS
44,973
38,243
TRANSFERS
-258,915
-80,000
TOTAL EXPENDITURES
1
-258,915
-----------
-80,000
----------
ENDING BALANCE
44,850
3,093
i
242
i
CITY OF IOWA CITY
FY87 OPERATING BUDGET
WATER, OPER RESERVE
I
i
FY86
FY87
ACTUAL
ESTIMATE
BUDGET
BEGINNING BALANCE
I
f
I
I
i
TOTAL BALANCE
71,048
J
----------
6,173
INTEREST INCOME
J
----------
TRANSFER FROM OPERATIONS
120
-----8,125.
IJ
6,000
TOTAL RECEIPTB
-_--79,000
r----6,000
6,400 .
TRANSFERS
J
----_____0
-----____0
TOTAL,EXPENDITURES
------�---
-79 000
----------
0
mm
---------- ..:
0
v.
173
6,173
12,573 '-
J
CITY OF IOWA CITY
FY87 OPERATING BUDGET
WATER, OPER RESERVE
I
243
_V
FY85
FY86
FY87
ACTUAL
ESTIMATE
BUDGET
BEGINNING BALANCE
71,048
----------
173
6,173;
TOTAL BALANCE
71,048
----------
173
----------
6,173
INTEREST INCOME
8
----------
TRANSFER FROM OPERATIONS
120
-----8,125.
'6,000
6,000
TOTAL RECEIPTB
-_--79,000
r----6,000
6,400 .
TRANSFERS
----_____0
-----____0
TOTAL,EXPENDITURES
------�---
-79 000
----------
0
mm
---------- ..:
0
ENDING BALANCE
173
6,173
12,573 '-
243
_V
BEGINNING BALANCE
TOTAL BALANCE.
TRANSFER FROM�OPERATIONS
TOTAL RECEIPTS..
TRANSFERS
TOTALEXPENDITURES
ENDING BALANCE
CITY OF IOWA CITY
FY87 OPERATING BUDGET
WATER, BOND 6 INT RESERVE
FY85
FY86
i
i
c.
ESTIMATE
BEGINNING BALANCE
TOTAL BALANCE.
TRANSFER FROM�OPERATIONS
TOTAL RECEIPTS..
TRANSFERS
TOTALEXPENDITURES
ENDING BALANCE
CITY OF IOWA CITY
FY87 OPERATING BUDGET
WATER, BOND 6 INT RESERVE
FY85
FY86
FY87
ACTUAL
ESTIMATE
BUDGET
462,666•
0000_-0000
550,426
000_00000—
227,212
0000-----'
—_ 462,666
550,426
--_227_212
57,760
46,786
18,000-
30,000
30,000
30,000"
87,760
---------0
76,786
48,000'-
0000-----0
---------
—400,000
----00-00—
0—
0
00000000--
_400,000
----------
--
----------
550,426
227,212
275,212
c.acccccaa
aaccc�cc.c
ac�aacaaao
244
BEGINNING BALANCE
TOTAL BALANCE
INTETRANSFER FROM OPERATIONS
TRANSFER FROM RESERVES
TOTAL.RECEIPTS
CAPITAL OUTLAY
TOTAL EXPENDITURES
ENDING BALANCE. _.
�o
CITY OF IOWA CITY
FY87 OPERATING BUDGET
WATER BOND Q INT SINKING
ACTUAL
ESTIMATE
i
T
_1
209,470
I
I
7,000
0
J
8_9_8_26
------0
7,000
I
--_170,408
.
i
_-170,408
209,4 - 70:
46,062
i
`I
I�
BEGINNING BALANCE
TOTAL BALANCE
INTETRANSFER FROM OPERATIONS
TRANSFER FROM RESERVES
TOTAL.RECEIPTS
CAPITAL OUTLAY
TOTAL EXPENDITURES
ENDING BALANCE. _.
�o
CITY OF IOWA CITY
FY87 OPERATING BUDGET
WATER BOND Q INT SINKING
ACTUAL
ESTIMATE
--_173_59_6
-_-209,470
--- 173,596
209,470
23,391
166,435
7,000
0
_ 0
8_9_8_26
------0
7,000
153_952
--_170,408
_153_952
_-170,408
209,4 - 70:
46,062
FY87
BUDGET
--_-46,062
--__46,062
3,000
47,311
---- 0
-___50,311
-_--96,373
____96_373
avvaavaav0 - .
BEGINNING BALANCE
TOTAL BALANCE
REFUSE COLLECTION FEES
INTEREST INCOME
PROPERTY TAX TRANSFER
MISCELLANEOUS
TOTAL. 'RECEIPT S
PERSONAL SERVICES
SERVICESIAND CHARGES
TOTAL EXPENDITURES
ENDING BA
,o
^ I
wwaavaavaaa..l.aa.... w:ontaJwuty.++l�JJ:..J
s::::::.:..ia
�a.......J.�...�..JJ:..v.v.::v.iY.: i•.v:..:•:.Y.VnY.i•n:..+
BEGINNING BALANCE
TOTAL BALANCE
REFUSE COLLECTION FEES
INTEREST INCOME
PROPERTY TAX TRANSFER
MISCELLANEOUS
TOTAL. 'RECEIPT S
PERSONAL SERVICES
SERVICESIAND CHARGES
TOTAL EXPENDITURES
ENDING BA
,o
^ I
PY87TOPERATING
BUDGET
REFUSE COLLECTION
OPERATIONS
FY85
ACTUAL
FY86
ESTIMATE
FY87
BUDGET
it
034
---------o ------=---
022
27173
---'27,173
'9
tl !
_
----------
34,022_
441;906
543,048
2,000
555,732'— -
eeyy
96r
;195
6r84O1
2 000
7,0460
e
0
---551_88_9
---552_199
_--564_776
—242;319
—261,981
---271}052`
^.
—271;383-,-293_612
— __
__ __
—296;385
—518,177,
—558.73a
_
PROGRAM DIVISION STATEMENT
I
FUND: ENTERPRISE
DEPARTMENT:
PUBLIC WORKS
PROGRAM: HOME 6 COMMUNITY ENVIRONMENT
DIVISION:
REFUSE COLLECTION
DIVISION PURPOSE:
T
Collect solid waste from dwellings of one to four units on
a once per week basis
including pickup of bulky
waste.
DIVISION GOAL:
Continue to provide service superior to
private collection at comparable cost.
GENERAL DIVISION OBJECTIVES:
1. Maintain accurate cost per stop data so that comparisons can be made between
City and private collec-
tions and review annually various other cities who are
using private collections
to ensure that our
service is competitive.
2. Continue to provide efficient carry
out service for all
handicapped and elderly
who document need.
PERFORMANCE MEASUREMENTS:
(Projected)
(Projected)
FY82
FY83 FY84
FY85 FY86
FY87
Refuse Complaints 96
76 69
45 45
45
No. of refuse pickups per week
10,144 10,344
11,279 11,500.
11,700
No. of Handicap pickups per week 58
56 59
51 58
58
t
No, of white goods -bulky items 5,200
6,074 7,634
7,228 7,600
7,600
picked 'up annually
rd J
Cost per stop of regular refuse
.95
.96 1.00
1.03
collection service
Cost per stop of private
1.25 1.35
1.40
i
collection*
j
Cost per stop of white goods
1.43
1.19 1.72
1.75
6 bulky items trucks
'
*Based on a survey of private haulers operating in the Iowa
City area.
247
II
_,...... __ .�.�.......,�.,
1
VhG.Xanwgvl as to laa.a.aw\aaaaavlanawxi.v�.:: YY.v ♦ay.a...`.�..W.�..�:N .:.a na�w....a :.w .vvaaYn.`ata
DIVISION ANALYSIS:
The. Division is continuing to provide a superior collection service on a once per week basis. This
includes the white goods and bulky waste service at no additional cost to the public, and the carryout
service to the handicapped and the elderly. In addition, we are providing collection to various City
Departments. We are monitoring and updating our eligible properties list so as to keep the revenues due
the City accurate.
i
248
CITY OF IOWA CITY
RECEIPTSSANDPEXPENDITURES SUMMARY
44100 REFUSE COLLECTION OPERATIONS
EXPENDITURES:
PERSONAL SERVICES
COMMODITIES
SERVICES AND CHARGES
TOTAL
RECEIPTS:
REFUSE COLLECTION FEES
INTEREST INCOME
CBD MAINT,CHARGEBACXS
PROPERTY TAX TRANSFER
TOTAL
FY85 ADOPTED
BU REVISED DEPT ADMIN BUDGEADMIN
ACTUAL BUDGET ESTIMATE REQUEST PROPOSAL
244,475
2,319
261,981
3,145
261,981
3,145
271,412
3,252
271,052
2,747
j
297,653
293,612
243,080
296,385
518,177
1
558,738
517,744
'570,184
¢ca¢aa¢aa
CITY OF IOWA CITY
RECEIPTSSANDPEXPENDITURES SUMMARY
44100 REFUSE COLLECTION OPERATIONS
EXPENDITURES:
PERSONAL SERVICES
COMMODITIES
SERVICES AND CHARGES
TOTAL
RECEIPTS:
REFUSE COLLECTION FEES
INTEREST INCOME
CBD MAINT,CHARGEBACXS
PROPERTY TAX TRANSFER
TOTAL
FY85 ADOPTED
BU REVISED DEPT ADMIN BUDGEADMIN
ACTUAL BUDGET ESTIMATE REQUEST PROPOSAL
244,475
2,319
261,981
3,145
261,981
3,145
271,412
3,252
271,052
2,747
271_383
297,653
293,612
243,080
296,385
518,177
562,779
558,738
517,744
'570,184
¢ca¢aa¢aa
aa¢aaaaaa
aacacacc¢
ccccaccc¢
c¢c¢acc�a .
FY85.:-
REVISED
PROPOSED
ACTUAL
ESTIMATE
BUDGET
446,087
543,048
555,732
1,906
2,000
2,000
8,011
6,841
7,046
96,195
0
0
552,199
551,889
564,778
t
249
*
*r
1
*Asst. Supt. -Solid Waste: eria of FPE is shown here; remainder funded In inndxiui uperULIMe.
+ i - **Street/Sanitation Supt.: 25% of FTE is shown here; reminder funded in Street System Maintenance
and Landfill Operations.
250
CITY OF IOWA CITY
FY87 OPERATING
44100 REFUSE COLLECTION OPERATIONS
al
PERSONAL SERVICES:
TRANSFER TO:
TRA
,
FTE BUDGET
NONE
0
"! I
TOTAL
0
FY86 FY87
t
6.00 6.00 -106,815
TI
E 4.00 4.00 79,981
LID WASTE 50 .50 13,896
ION SUPT .25 .25 8,529
8,000
2,122
21306
INTRA -CITY CHARGEBACKS:
15,683
12 152
VEHICLE OPERATIONS
72,554
CE 19,726
VEHICLE REPLACEMENT
50:826
...
533
URANCE 1,309
WORD PROCESSING
ADMINISTRATIVE OVERHEAD.46,9320
----- ----- ---------
CBD MAINTENANCE
TOTAL 10.75 10.75 271,052
,..�
aaaav smaaa _aaaaaaasa
TOTAL
170,331
.
aaaaaaaaa
F
'�.
CAPITAL OUTLAY
.
.
NONE ..
0
TOTAL
0
aaaaaaaaa
i
*Asst. Supt. -Solid Waste: eria of FPE is shown here; remainder funded In inndxiui uperULIMe.
+ i - **Street/Sanitation Supt.: 25% of FTE is shown here; reminder funded in Street System Maintenance
and Landfill Operations.
250
.............0............�....a.........� ...0 .0 ....-.....:.u•rv-vnu�.v uuu•:
J
BEGINNING BALANCE
381638
--- 1_725_
TOTAL BALANCE
-- 632_423
---622_669
SERVICES AN
SERVICES AND CHARGES
CAPITAL OUTLAY
LANDFILL FEESRMITS
—175,689
INTEREST INCOME
MISCELLANEOUS
-%
TOTAL RECEIPTS
25 000
------ ---
—
PERSONAL SERVICES
FY87TOPERATING BUDGET
LANDFILL OPERATIONS
FY85 FY86
ACTUAL ESTIMATE
337,691 2940673
337,691 294,673
591 837 223
00
595,000
381638
--- 1_725_
27,100
-- 632_423
---622_669
\ I '
FY87
BUDGET
_ 168,403
168,403
__
595,000
30,748
--- 100
...626,048
e.
—203 719
—19 002
—175,838
—15,712
—184,696
SERVICES AN
SERVICES AND CHARGES
CAPITAL OUTLAY
—216,836
—175,689
—18,600
—191,227
TRANSFERS
TOTAL EXPENDITURES
_ —1651738
—181,700
_-- ----
25 000
------ ---
—
.
—675,441
r
--------
748,939
---
419,523
---
ENDING BALANCE -
294,673
" 168,403'
aaaaacaace
374,928
ccc168,403
ccc374,928
N
j
w.n.:a.vvvavvA.v..
FUND: ENTERPRISE
PROGRAM: NOME 8 COMMUNITY ENVIRONMENT
PROGRAM DIVISION STATEMENT
DEPARTMENT: PUBLIC WORKS
DIVISION: LANDFILL
DIVISION PURPOSE:
The Landfill Division is responsible for the disposal of all solid waste in Johnson County and all sur-
rounding communities.,
DIVISION GOAL:
^1 j
I
Operate a state approved sanitary landfill as a self-sustaining utility in which user .charges equal cost of
operations. K
GENERAL DIVISION. OBJECTIVES: *�
1. Ensure revenues equal or slightly exceed expenses.
2. Operate landfill in compliance with state landfill regulations.
3. Complete construction of the leachate lift station project.
PERFORMANCE MEASUREMENTS:....
Monitor division -ability to continue operating the landfill in complete compliance with- ' all- 'requirements
of the Department of Water,:_Air and; Waste Management. .Measurement of this compliance should be evaluated
by reviewing reports of periodic state inspections. -
FY83 FY84 FY85 (ProFY86ed) (ProFY87ed)
1. Tons of Refuse 64,654 81,900* 77,469* 69,800 70,000
2. Revenue - > 373,204 609,043 673,232 523,500 569,250
3. Budget - f 390,993 409,534 493,965 485,625 511,386 -.
4. Cost of Excavation - $ 200,000 -0- -0- 210,000 -0-
5. Leachate control (Capital Projects) 182,575 40,000 108,000
6. Total Cost** 590,993 409,534 676,540 735,625 619,386
*The unusually high tonnage in FY84 and FY85 is due to the high number of buildings demolished those y!
years.
**Sufficient funds are maintained in the reserve balance to cover costs of excavations and other control „
measures. The landfill does not operate with a deficit.
252 -r i
%4
J
V��.wiN aat\4Y�a avv.....m of\N.....
DIVISION ANALYSIS:
IDNANM emphasis on requiring Landfill operations to install monitoring wells to observe leachate production
and movement will require us to maintain sufficient reserve funds to correct groundwater problems,
particularly in old fill area.
- _ i
3
CITY OF IOWA CITY
RECEIPTSBANDPEXPENDITURESESUMMARY
45100 LANDFILL OPERATIONS
EXPENDITURES:
I
.4
_...__ .........._ ___. ___ _-----,....
.._„ ..
I
-- FY86
ADOPTED
I'
---- FY87
DEPT
it
ACTUAL
ESTIMATE
ACTUAL
r� t
ESTIMATE
REQUEST
PROPOSAL
I f
PERSONAL SERVICES
COMMODITIES
I i
175,838
15,712
175,838
15,712
RECEIPTS:
LICENSES 6 PERMITS
IINTEREST INCOME
MISCELLANEOUS
TOTAL
FY85
-- FY86
ADOPTED
BUDGET ----
REVISED
---- FY87
DEPT
BUDGET ----
ADHIN
ACTUAL
ESTIMATE
ACTUAL
BUDGET
ESTIMATE
REQUEST
PROPOSAL
I f
PERSONAL SERVICES
COMMODITIES
203,719
19,002
175,838
15,712
175,838
15,712
184,696
184,696
�I
SERVICES AND CHARGES
CAPITAL OUTLAY
270,146
176,725
175,689
18,600
141,710
18,600
191,227
W {
1
TRANSFERS OUT
16,836
165,738
305,000
25,000
200,000
181,700
424,150
0
0
_
25,000
TOTAL
--675,4_41
69_8,275
748,939
_
769,156
419,523
!!
aIICpnaIIIIa
CC II
m
�.
RECEIPTS:
LICENSES 6 PERMITS
IINTEREST INCOME
MISCELLANEOUS
TOTAL
254
_ I
I
j
FY85
REVISED
PROPOSED
ACTUAL
ESTIMATE
BUDGET
I
I � �
1
591,037
595,000
595,000
38,638
27,369
30,748
1,725
100
100
632,423
622,669
626,048
n¢aamaaaa
aoaaaaaaII
aaacaaaaa
254
_ I
I
j
I
I
/
I
I
I � �
1
i.Ii a
tel
1
�'�n.v�.aaaatat�aaa. \
rI
CITY OF IOWA CITY
FY87 OPERATING BUDGET
EXPENDITURES
45100 LANDFILL OPERATIONS
t
PERSONAL SERVICES:
TRANSFER TO:
J
CAPITAL OUTLAY:
NONE --------0
TOTAL 0
' aaaCCaaaa
A
*Asst. Supt. -Solid Waste: 5U% of FTE is sham here; remainder funded in Refuse Collection Operations.
**Street/Sanitation Supt.: 25% of FTE is shown here; remainder funded in Street System Maintenance and
` Refuse Collection Operations.
J
J
J 255
FTE
BUDGET
LANDFILL RESERVE
25,000
J
---
------
TOTAL
---------
25,000
_.. ...
FY86
FY87
$
M.W.II-LANDFILL
I
2.00
2.00
36,661
i
M.W.II//I - LANDFILL
3.00
3.00
61.00 ,479
1.50 .00
1'25
^ ASST SUPT — LIDLWASTE
896
12
*TEMMPORRARIES�N910
LI **STREET SANITATION SUPT. „
25.
,529
OVERTIME
2i3..
INTRA-CITY,CHARGBBACKB:
-
FICAEVITY
10,776
VEHICLE OPERATIONS
78,275
J IPERS
8,357.-
VEHICLE REPLACEMENT
53,970
HEALTH INSURANCE
12,727
WORD PROCESSING
0
LIFE INSURANCE
356
ADMINISTRATIVE OVERHEAD
;;,::. 39,386
DISABILITY INSURANCE----
-65;
_
-- 891
CBD MAINTENANCE
0
TOTAL
75
:.5
v
aa�+;a6q6
TOTAL
171,631
aavavvvav
J
CAPITAL OUTLAY:
NONE --------0
TOTAL 0
' aaaCCaaaa
A
*Asst. Supt. -Solid Waste: 5U% of FTE is sham here; remainder funded in Refuse Collection Operations.
**Street/Sanitation Supt.: 25% of FTE is shown here; remainder funded in Street System Maintenance and
` Refuse Collection Operations.
J
J
J 255
.n:.>.::w.....,n......... ...........
�........�.... r. _....-....�,.»...._w....^...............,.....,.............w....•....
CITY OF IOWA CITY
FY87 OPERATING BUDGET
LANDFILL, LAND ACQUIS RESERVE
FY85 FY86
ACTUAL ESTIMATE
168,337
204,506
_--168,337
204,506
15,809
15,000
25,000
25,000
40,809
----------
40,000
----------
-140
0
—4_500
0
— -4,640
----_--_-0
204,506
244,506
ccccaacaca"
asvccvaasv
256
i
i
FY87
BUDGET
244,506
244_506
ra
21,500
a^)
25,000
461500
f
----------
---------291,006
291,006:
ccccccacsa
�
�+
14
u
CITY OF IOWA
CITY
F787 OPERATING
BUDGET
AIRPORT OPERATIONS
i
_
FY85
ACTUAL
FY86
ESTIMATE
FY87
BUDGET
BEGINNING BALANCE
15,609
--__15_609
3,551
0
_
TOTAL BALANCE
------
-----3,551
--------
----------
T
S
STATE GRANTS
INTEREST INCOME
2,989
024
0
0
HANGAR RENTAL
FARM RECEIPTS
47,121
57,638
68;732
i
"FLOWAGE FEE
PROPERTY TAX TRANSFER
14,500
2 874
15,000
15,000
MISCELLANEOUS
72;590
4,049
86,741
6_30
85;346
630
TOTAL RECEIPTS
---147_147
fI
—'
PERSONAL SERVICES
COMMODITIES
—__168,009
—36,835
—39,877
---177,710
—41,464
li
SERVICES AND CHARGES
CAPITAL OUTLAY
—32,022
—70,3480
—28,780
-77000
—21,760
—81,41.860,
a
TRANSFERS
—20,000
-21,000:.
—33,000
TOTAL EXPENDITURES
— 159_205 _
171_560
__177,710
ENDING BALANCE
j
3,551
0
0
�.
c==a=asmoa amcaaacaaa
a=avv=vaao '% 1
_ ,j
J
r
S
I
�
1
J
257
u
PROGRAM DIVISION STATEMENT
FUND: ENTERPRISE DEPARTMENT: AIRPORT
PROGRAM: HOME 6 COMMUNITY ENVIRONMENT UNIT: AIRPORT COMMISSION
DIVISION PURPOSE:
The Iowa City Municipal Airport Commission formulates Airport policy and provides general direction to the
Airport Manager to carry out commission policies.
DIVISION GOAL:
Serve the citizens, industries and institutions of Iowa City and surrounding areas who use the facility;
and maintain and improve the facility as required to keep it a safe and viable part, of the state and
national system of airports for general aviation.
DIVISION OBJECTIVES:
1. Completion'of current project to regain funding status.
2. Proceed with development of runway 06/24 to primary runway status.
3. Remove natural obstructions in runway clear zones.
4. Repair runway'surfaces as needed:
5. Upgrade airport lighting and approaches through state matching funds if grant is approved.
6. Continue update of Airport Master Plan.
7. Monitor demand' for. additional hangars.
8. Add additional aircraft parking in terminal area if grants are available.
9. Install taxiway lighting through IDOT grants if approved.
10. Continue to monitor potential demand for airline service.
DIVISION ANALYSIS: m
The specific objectives listed above are what the Commission feels are most important at this time. The
objectives may be modified by data and recommendations that may result from the annual update of the Master
Plan Study, and public input thereto.
258
FY87TOPERATING BUDGET
RECEIPTS AND EXPENDITURES SUMMARY
I
46100 AIRPORT OPERATIONS
I
EXPENDITURES:
T PERSONAL SERVICES
COMMODITIES
SERVICES AND CHARGES
! _ TRANSFERS OUTLAY
TOTAL
RECEIPTS•
-- FY86 BUDGET ---- -- FY87 BUDGET ----
ACTUAL BUDGET ESTIMATE REQUEST PROPOSAL
ADMIN
36,835
32,022
70,348
20,000
_159,205
a Qa m
39,877
30,780
39,877
8 780
41,464
41,464
79,785
31000'
78,903
000
77;448
35,500
8 1 486-;
'
-__38_000
21
_ ,
INTERESTT INCOME
HANGAR RENTAL.... .
0,
33,000
191,442
aaaaavaQa
FARM RECEIPTS
___0
==176,172
aQaaa
--177 710
177,710
FLO WAGE
-----
177,710
" PROPERTY X TRANSFER
MISCELLANEOUS
J
TOTAL
i
I �
� I
-- FY86 BUDGET ---- -- FY87 BUDGET ----
ACTUAL BUDGET ESTIMATE REQUEST PROPOSAL
ADMIN
36,835
32,022
70,348
20,000
_159,205
a Qa m
39,877
30,780
39,877
8 780
41,464
41,464
79,785
31000'
78,903
000
77;448
35,500
8 1 486-;
'
-__38_000
21
_ ,
--176,
0,
33,000
191,442
aaaaavaQa
aQ17�=5Q�
___0
==176,172
aQaaa
--177 710
177,710
=-168,009
-----
177,710
aaaaaaaQv
FY85
ACTUAL
REVISED
ESTIMATE
PROPOSED
BUDGET
2,989
3 024
47,121
0
57,638
0
68,732
14,50015,000
2 874
50
15,000
72,590
41049
86,741
630
85,348
--
630
147,147
aaaQara--
=-168,009
-----
177,710
259 .
%4
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260
%4
CITY OF IOWA CITY
i
FY87
OPERATING BUDGET
:i
EXPENDITURES
46100
AIRPORT OPERATIONS
PERSONAL
SERVICES:
FTE BUDGET
--$---
T I
FY86
FY87
AIRPORT NANAGER
1.00
1.00 30,982
TEMPORARIES.
4,100
- LONGEVITY.
-: 200 .
FICA
2,508
HPF.A T
y
2,083
INSURANCE
r.y
_
LIFE INSURANCE
82
DISABILITY INSURANCE
215
INTRA -CITY CHARGEBACKS7
TOTAL
-----
1.00
----- ---------
1.00 41,464
VEHICLE OPERATIONS
t
acaaa
oaaav aasaaasaa
VEHICLE REPLACEMENT
11,957
260
%4
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TRANSFER TO:
ABATED GO BONDS
33,000
TOTAL
33,000
y
r.y
_
INTRA -CITY CHARGEBACKS7
VEHICLE OPERATIONS
7,103
;
VEHICLE REPLACEMENT
11,957
WORD PROCESSING
400
ADMINISTRATIVE OVERHEAD
0
1
CBD MAINTENANCE
0;
`,(
��w:<....a..aa..,... .........
....a......,..,..s::r::..».........w._............:..-.v... �.:::..•....•........n•.nw....
BEGINNING BALANCE
TOTAL,BALANCE
INTEREST INCONE
TOTAL RECEIPTS
TRANSFERS
TOTAL EXPENDITURES
ENDING BALANCE
CITY OF IOWA CITY
FY87 OPERATING BUDGET
AIRPORT, CAPITAL INPR RES
ACTUAL ESTIMATE
136,856
150,367
1_3_6_,8_5_6_
15_0,367_
13,511
10,000
10_000'
____13,511
- 0-60,000
0
_60,000
150,367
100,367
'-' stssaaoasa"-"
ssaaaeaaaa
r
J
��w:<....a..aa..,... .........
....a......,..,..s::r::..».........w._............:..-.v... �.:::..•....•........n•.nw....
BEGINNING BALANCE
TOTAL,BALANCE
INTEREST INCONE
TOTAL RECEIPTS
TRANSFERS
TOTAL EXPENDITURES
ENDING BALANCE
CITY OF IOWA CITY
FY87 OPERATING BUDGET
AIRPORT, CAPITAL INPR RES
ACTUAL ESTIMATE
136,856
150,367
1_3_6_,8_5_6_
15_0,367_
13,511
10,000
10_000'
____13,511
- 0-60,000
0
_60,000
150,367
100,367
'-' stssaaoasa"-"
ssaaaeaaaa
FY87
BUDGET
100_367,
100,367
8,500
_8,500
0
CITY OF IOWA CITY
FY87 OPERATING BUDGET
TRANSIT OPERATIONS
FY85
T
FY87
i
i
i
CITY OF IOWA CITY
FY87 OPERATING BUDGET
TRANSIT OPERATIONS
ENDING BALANCE
-120,342 0 0
262
�l
FY85
FY86
FY87
ACTUAL
ESTIMATE
BUDGET
BEGINNING BALANCE -
90,198
-120,342
0
TOTAL BALANCE--
90,198
-120,342
0
CHARGES FOR SERVICES
729,291'
817,683
816,966
LOCAL GOVERNMENTAL AGENCIES,
28,688
27,876
21,346
STATE GRANTS
126,990
132,099
58,266
FEDERAL GRANTS
111,406
119,467
119,467
INTEREST INCOME
13,491
0
0
FEDERAL REVENUE SHARING
240,451
67,072
- 0
PROPERTY TAX TRANSFER
355,698.
406,468
295,705
TRANSIT LEVY
156,562
345,354
382,833
TRANSFER FROM ENTERPRISE FUND
0
390,458
430,500
MISCELLANEOUS -
128
5,000
5,000
TOTAL RECEIPTS
------
1,762,705
----------
2,311,477
- ---------
2,130,083
PERSONAL SERVICES
-1,105,013
-1,081,190
-1,057,146
COMMODITIES
-14,864
-17,080
-16,136
SERVICES AND CHARGES
-722,390
-1,041,065
-1,005,801
RASFESY
43
--12:55
50-00TNR
-0;00
50;0
TOTAL EXPENDITURES
-1,973,245
-2,191,135
-2,130,083
ENDING BALANCE
-120,342 0 0
262
�l
N
PROGRAM DIVISION STATEMENT
i FUND: ENTERPRISE DEPARTMENT: CITY MANAGER
PROGRAM: HOME b COMMUNITY ENVIRONMENT DIVISION: PUBLIC TRANSIT
DIVISION PURPOSE:
The Public. Transit. Division operates City buses on fixed routes and schedules, providing service within. three
blocks of'85% of all residences in Iowa City. In addition, the Division contracts with Johnson County SEATS
J and City/Yellow Cab for specialized transportation for the elderly and handicapped.
DIVISION GOAL:
Within the scope of operations approved by the City Council, to maximize transit ridership by providing the
highest possible "level of service" to the community.
�+ GENERAL DIVISION OBJECTIVES:
1.
Try to stabilize ridership in conjunction with Saturday service
reductions.
2.
Equal or exceed the minimum revenue/expense
ratio of
.40 established
by
Council
policy for
the fiscal
3.
year.
Work with Equipment Division to maintain bus
maintenance costs
at or below
the FY86
level.
NEW
DIVISION OBJECTIVES:
1.
Survey Saturday passengers and monitor Saturday ridership to evaluate
impact
of service
reduction.
2.
Computerize operations data.
3.
Rehabilitation of six (6) transit coaches or
purchase
six (6) transit coaches.
PERFORMANCE MEASUREMENTS:
Proj.
Proj.
J
FY82
FY83
FY84
FY85
FY86
FY87
1.
No. of passenger boardings (millions)
2.420
2.470
2.400
2.200
2.185
2.13
l
2.
No. of evening passengers (thousands)
158.7
163.4
164.4
160.0
160.0
160.0
J
3.
No. of Saturday passengers (thousands)
231.0
213.8
234.6
215.0
200.0
• 150.0
4.
No. of revenue miles (thousands)
759.0
757.0
781.1
760.0
730.0
694.0
5.
Passengers per revenue -mile
3.20
3.26
3.08
2.90
3.00
3.07
6.
Revenue/expense ratio
0.43
0.47
0.43
0.42
0.41
0.40
7.
Average No, missed trips per month
N/A
2.5
6.67
5.00
2.5
2.5
8.
Complaints per 100,000 trips
7.0
4.5
4.0
5.00
5.0
4.0
9.
Accidents per 100,000 miles
6.9
6.9
5.13
5.00
5.0
5.0
263
'1.
- ..:.::
i :: .. ....'.
.i. .. .. ..
•......�..�..a��.....
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�'•1-�watvataav{ vaaatr � w�tv.v.ara..Nnuvv:N... t � ..v
av4va.ama.�R.......::::::.v:.:•:.w.ay..v:.w.wyMvnw.w•.N:
DIVISION ANALYSIS:
Changes in City Council priorities, federal regulations, and cuts in federal and state funding, may necessi-
tate major revisions.in our Transit program. Performance measures reflect a reduction in Saturday service.
Total ridership for FY87 is projected to stabilize. The revenue/expense ratio and the passengers per revenue
mile are projected to stabilize in FY87. Probable causes' for the reduction in ridership are a larger, number
of student apartments in the downtown area; a larger number of people using the downtown parking ramps, 'a
;number of people: moving into areas not presently- served by ICT; and people adjusting to •higher. gas prices.
Living downtown allows students to either walk to class or walk to the transit interchange to use CAMBUS.
264
-i
J
-i
-�
EXPENDITURES:
ADOPTED
REVISED
ACTUAL.
PERSONAL SERVICES
ESTIMATE
COMMODITIES
1,154,640
SERVICES AND CHARGES
14,864
CAPITAL OUTLAY
17 080
TRANSFERS OUT
849,742
TOTAL
CITY OF IOWA CITY
FY87 OPERATING BUDGET
RECEIPTS AND EXPENDITURES SUMMARY
47100 TRANSIT OPERATIONS
TOTAL 1,762,705 2,311,477 2,130,083
��- avavasvav vvvmvmasm a¢vavvvaa
' L 265
---- FY87 BUDGET ----
DEPT
- -
REQUEST PROPOSAL
1,204,046 1,057,146
1,014,722 1,005;8 16 01
11,800 1,000
_ 0 50,000 .
2,248,484 2,130,083
accacvcaa vaaaamvvm
3
BU
FY85
ADOPTED
REVISED
ACTUAL.
BUDGET
ESTIMATE
1,105,013
1,154,640
1,081,190
14,864
17,080
17 080
722,390
849,742
1,041,065
6,623
1,800
11,800
-124,355
-- 5_0,00_0
50,000
1,973,245
2,073,262
271917135
¢a¢acacaa
va¢avaava
aavavaaaa
TOTAL 1,762,705 2,311,477 2,130,083
��- avavasvav vvvmvmasm a¢vavvvaa
' L 265
---- FY87 BUDGET ----
DEPT
- -
REQUEST PROPOSAL
1,204,046 1,057,146
1,014,722 1,005;8 16 01
11,800 1,000
_ 0 50,000 .
2,248,484 2,130,083
accacvcaa vaaaamvvm
3
RECEIPTS:
FY85
REVISED
PROPOSED
ACTUAL
ESTIMATE
BUDGET
-'
CHARGES FOR SERVICES
729,291
817,683....
816,966
L0CAL.GOVERNMENTAL AGENC
28,688
27,876
21,346
�.4
STATE"GRANTS ,•'
126,990
132,099
58,266
FEDERAL GRANTS
111,406
119 467
119,467
mi
INTEREST INCOME`
13,491
0
0
FEDERAL REVENUE SHARING
240,451
67,072
0
�a
.,..PROPERTY TAX TRANSFER
355,698
406,468
295,705
TRANSIT LEVY
156,562
345,354
382,833
TRANSFER FROM ENTERPRISE
0
390,458
430,500
MISCELLANEOUS
128
5,000
5,000
TOTAL 1,762,705 2,311,477 2,130,083
��- avavasvav vvvmvmasm a¢vavvvaa
' L 265
---- FY87 BUDGET ----
DEPT
- -
REQUEST PROPOSAL
1,204,046 1,057,146
1,014,722 1,005;8 16 01
11,800 1,000
_ 0 50,000 .
2,248,484 2,130,083
accacvcaa vaaaamvvm
3
MASS
M.W.
M. W.
A.M.
A.M.
TRAN
H.W.
M. W.
ACC01
TEMPS
OVER!
LONGI
FICA
IPER!
NEALI
LIFE
DISAI
CITY OF
IOWA CITY
°
FY87
OPERATING BUDGET
EXPENDITURES
47100
TRANSIT OPERATIONS
w I
PERSONAL
SERVICES:
TRANSFER TO:
FTE
BUDGET
TRANSIT RESERVE
50,000
FY86
FY87
$
TOTAL
50,000
�I {
TRANSIT OPERATOR
II TRANSIT -
23.00
23.00
392,634
ryf
III -TRANSIT
1.00
1.001.75
1.00
180248
20,192_
t+ i
OPERATIONS SUPR.
OPERATIONS SUPR.
1.00
1.00
14,838
`
!
OPERATIONS SUPR.
3IT MANAGER
1.00
1.00
25,927
21,258
I -TRANSIT
PT
1;50
1.50
37,160
7,277
INTRA -CITY CHARGEBACKS:
[-TRANSIT
)NT CLERK - TRANSIT
PT
PT
IPT117.25
2.25
.75
2.25
.75
34,861
14,294
VEHICLE OPERATIONS
VEHICLE
797,534
TRANSIT OPERATOR
)RABIES20,400
17.25
266,311
REPLACEMENT
WORD PROCESSING
5,067
3VITY
CBDIAMIAIINTEENANCOVERHEAD
1,800
0
4;233
0
_
6,475
I
59,907
i
'H INSURANCE
45,964
323
61,092
TOTAL
804,401
INSURANCE
IILITY INSURANCE
2,
a=va===ma
f
_.
3_752_
�!
TOTAL
49:50 49.50'1,057,146
CAPITAL OUTLAY.
rl
I
REPLACE TREES i. SHRUBS -
1,0_00
TOTAL._:
---1,000
I,
.
.
enavaavaa
266
`I
i
CITY OF IOWA CITY
FY87 OPERATING BUDGET
TRANSIT REPLACEMENT RES
FY85
FY86
FY87
BEGINNING BALANCE
ESTIMATE
BUDGET
TOTAL BALANCE
75,921
132,421
INTEREST INCOME
T
132,421
TRANSFER FROM OPERATIONS
6,500
6,900
---123,716
TOTAL RECEIPTS
----50_000
-
56,500
_--------;
TRANSFERS
-238, 030
0
----------
TOTAL EXPENDITURES
--------
238_030
^
J
----------
0
75,921
132,421
ENDING BALANCE
I�
Y
i
CITY OF IOWA CITY
FY87 OPERATING BUDGET
TRANSIT REPLACEMENT RES
FY85
FY86
FY87
ACTUAL
ESTIMATE
BUDGET
187,327
75,921
132,421
-_-187,327
75,921
132,421
2,908
6,500
6,900
---123,716
--- 50_000
----50_000
126,624
------___
56,500
_--------;
56,900
----------
-238, 030
0
----------
0
--------
238_030
__----___0
----------
0
75,921
132,421
189,321
.4
........ .... .
CITY OF IOWA CITY
FY87 OPERATING BUDGET
DEBT SERVICE
FY85
ACTUAL
FY86
ESTIMATE
FY87
BUDGET
520,-488
---
487 L 594
---487,594
--
BEGINNING BALANCE
;2-0-748-8—
4-8-7,594
TOTAL BALANCE
PROPERTY TAX
1,612,473
98,042
JI
INTEREST INCOME
553,151 0
.. . 0
557,735
ei BOND SALES' -i
00
0
12000
.0
TRANSFER FROM ENTERPRISE'FUND
2,478,880
---- m -----
2,739,973
----------
—2,296,5600
0
MISCELLANEOUS TRANSFERS
—2,898,8250
—109,891
MISCELLANEOUS
:i—'i9-6— 560—
—2,478,204
----------
TOTAL RECEIPTS
SERVICES AND
487,594
488,270
CHARGES
fcCAPITAL OUTLAY,
TRANSFERS
TOTAL EXPENDITURES
ENDING BAL A NC E.
........ .... .
CITY OF IOWA CITY
FY87 OPERATING BUDGET
DEBT SERVICE
FY85
ACTUAL
FY86
ESTIMATE
FY87
BUDGET
520,-488
---
487 L 594
---487,594
--
488,270
;2-0-748-8—
4-8-7,594
488,270
1,612,473
98,042
1,872,145
49,000
2,003,195
51,000
553,151 0
.. . 0
557,735
0
673 778
00
0
12000
.0
2,263,666
--
2,478,880
---- m -----
2,739,973
----------
—2,296,5600
0
m2,368,3130
—2,898,8250
—109,891
0
:i—'i9-6— 560—
—2,478,204
----------
487,594
488,270
329,418
268
■
I
%4
I
f
J
CITY OF IOWA CITY
FY87 OPERATING.BUDGET
DEBT SERVICE FUND
M
SUMMARY OF EXPENDITURES
DATE OF
OUTSTANDING
-------DUE
FY87------
GENERAL OBLIGATION
ISSUE
AMOUNT ISSUED 07/01/86
PRINCIPAL
INTEREST
.- 1
EStreets
Improvements
06/77
3,015,000 975,000
325,000
42,900
r `
Street Improvements 6
1111
*Sewer Construction
09/78
2,250,000 900,000
300,000 "
42;90D
!
Street Improvements 8
. .
*Sewer Construction -
05/79
5,500,000 3,000,000
500,000
158,000
Street Improvements b
*Sewer Construction
09/80
2,570,000 1,800,000
200,000
116;600
Multi -Purpose
ry �.
'
Airport Hangars
*Airport
12/82
2,700,000 2,250,000
250,000
182,850
1
Multi -Purpose
11/85
4,700,000. 4,700,000
450,000`
330,575
wi
*Airport Improvements.,,.,
*Water Construction
*Special Assessment Projects
!Multi -Purpose
Spring 87 1,000,000 -0-
-0-
-0-
!
TOTAL
13,625}000
2,025,OD0
873,825
I
*These bond issues are abated by
revenue funds.
,
/This is a preliminary estimate
for use in
preparing the FY87 Operating Budget.
j
i
I
269
BEGINNING BALANCE
CITY OF IOWA CITY
FY87 OPERATING BUDGET
TRUST & AGENCY, PENS & RETIRE
FY85 FY86 FY87
ACTUAL ESTIMATE BUDGET
-403 105,489 191 454
T.'
TOTAL BALANCE
----------
-403
105,489
191,454
PROPERTY TAX
673,415
___
664,657
444,692
UNIVERSITY` FIRE CONTRACT
87,557
86,314
90,630
I
INTEREST INCOME
11,757
8,300
8,300
MISCELLANEOUS -
0
0
0
TOTAL RECEIPTS
---
772_729
---759,271
---
543,622
PERSONAL SERVICES
------
-586
---------
0
--------
0
SERVICES AND CHARGES
86,500
TRANSFERS
---25,562
-640,689
---62,200
-611,106
-648,576
TOTAL EXPENDITURES
-666,837
-------_--
-673,306
---__-----
--
-735,076
ENDING BALANCE
----------
;
7f
105489
105,489
191,454
0
¢¢a191,45¢
i
M
W
1
..n......a..t...................t....:....:.....:::::.......
CITY OF IOWA CITY
FY87 OPERATING BUDGET
TRUST d AGENCY FUND
SUMMARY OF EXPENDITURES
EMPLOYEE BENEFIT COSTS BUDGETED ACTUAL
IN TRUST & AGENCY FUND F
Police & Fire Pension and Retirement 640,689
Worker's Compensation 15,093
Unemployment. Insurance 8,929
Police & Fire Retirement System Expense 2,126
TOTAL TRUST 6 AGENCY FUND BENEFITS 666}8�7
EMPLOYEE BENEFIT COSTS BUDGETED
IN GENERAL FUND
FICA 298,664
[PERS " .
196-.013
Health, Life 6 Disability Insurance 370,160
TOTAL GENERAL FUND BENEFITS MAE
EMPLOYER'S CONTRIBUTION RATE
ESTIMATE
BUDGET
FY86
FY87
611,106
648,576
37,200
49,000
20,000
20,000
5.000
17.500
- 67=3306 _n734076
324,633 344,283
208,438 221,636
504,216 561,934
1XOz7A287 11MAN
Police Retirement 18.915% 17.686% 17.686%
Fire Retirement 30.895% 29.535% 29.535%
FICA 7.025% 7.100% 7.150%
IPERS 5.750% 5.750% 5.750%
Police & Fire Retirement - Contribution rate is set by the annual actuary study done on the retirement sys-
tems.
Flon O11010/868thehratetincreas d fred om 7.05%tt 77.15%and
andthe
themaximum
maximumssalaryrose
increased from 0$39,5009to00; then
$42,000.
IPERS - The rate remains at 5.75%; 01/01/86 the maximum salary went up from $21,000 to $22,000.
271
�+v�iti-aaaµavetaav a t.. r.v avavaaa..4vawn.�rin�. �.. r..
CITY OF IOWA CITY
FY87 OPERATING BUDGET
ROAD USE TAX
FY85
FY86
FY87
-_1,862,168
ACTUAL
ESTIMATE
BUDGET
BEGINNING BALANCE
293,143
---146,513
--- 75,761
TOTAL BALANCE ':
--
293_143
---146_513
--- 75,761
ROAD USE TAX
--
1,675,447
1,717,272
1,780,407
6,000 i
INTEREST INCOME
-----5,000
I
TOTAL RECEIPTS
----24_667
1 700 114
1,722,272
1,786,407 -. {
-1,793:024'
-_1,862,168
TRANSFERS
-1_,8_46__7_4_4_
TOTAL EXPENDITURES
-1,846,744
-17793,024
_ _
-1,862_168
y
ENDING BALANCE:'
146,513
75,761
0
. •.
' � ..
- '.'.:.:
aasmmmwv
vaaaaaysav
_ vvaamasaaa
5
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272
_ ��...,...,,�.v...
CITY OF IOWA CITY
FY87 OPERATING BUDGET
ROAD USE TAX
ACTUAL
FY85
-f—
BEGINNING BALANCE 293,143
T RECEIPTS:
Road.Use Tax
Interest Income`.'
DOTAL RECEIPTS „
EXPENDITURES:
Operating Expenditures:
Traffic Engineering
Street System:Maintenance
TOTAL OPERATING
Capital Improvements:
Bradford/1st Avenue Signals.
Foster Road -Extra Width Paving
TOTAL CAPITAL IMPROVEMENTS
TOTAL EXPENDITURES
ENDING BALANCE
i
i
1,675,447
24 667
T;7bb'Tia'
515,242
1 331 502
1,846,744
146,513
273
ESTIMATE
BUDGET
FY86
FY87
146,513
75,761
1,717,272
1,780,407
5 000
i�3'f;27�
6 000
1.786;407
531,007 558,650:,
1 239 017 1 303 518
1'770!024 1:8S�:i6A
19,000 - -
4 000
�if - -
1,793,024 1,662,168
== 75,761
'I
274
CITY OF IOWA
CITY
602,267
----------
148,567
----
FY87 OPERATING
BUDGET
SERVICES AND CHARGES
----------
0
-550,784
FEDERAL REVENUE
SHARING
FY85
FY86
FY87
ACTUAL
ESTIMATE
BUDGET
BEGINNING BALANCE
229,304
274,400
---- 34,519
I TOTAL BALANCE
229,304
274,400
____34,519
FEDERAL REVENUE SHARING
572,267
31:613
572 267
30:000
143 067
5:500
INTEREST INCOME
274
TOTAL RECEIPTS
603,880
602,267
----------
148,567
----
SERVICES AND CHARGES
----------
0
-550,784
-500
-841,648
-500
-182,586
TRANSFERS
TOTAL EXPENDITURES
-5581784
----------
-842,148
183,086
-----------
ENDING BALANCE
274,400
34,519
0
274
CITY OF IOWA CITY
FY87 OPERATING BUDGET
FEDERAL REVENUE SHARING
ACTUAL
f�—
BEGINNING BALANCE 229,304
RECEIPTS:
Federal Revenue Sharing
Interest Income -
TOTAL RECEIPTS
EXPENDITURES:
Operating Expenditures:
Audit Expenses
Transfers:
Aid to Agencies
Micro -Computers Purchase
Patrol Vehicles 6 Equipment
Police Microfilm Equipment
Transit Subsidy
General Fund
TOTAL OPERATING
Capital Improvements:
Kirkwood Circle Improvements
Undesignated Projects
TOTAL CAPITAL IMPROVEMENTS
165,295
110,960
14,252
240,451
27,826
—5Tii3A'
ESTIMATE
FF_
274,400
572,267
30 000
,a2':3T7
500
173,891
50,000
67,072
85 204
375',_,
111.1 nrl
BUDGET
FY87.
34,519
143,0675 500,
1Eff
500
182,586
I'83�SS
r
TOTAL EXPENDITURES 558,784 842,148 183,086
r ENDING BALANCE 274,192 34 519 :I '
`t OI
275 sl
Ia
r
I
i
I
r
TOTAL EXPENDITURES 558,784 842,148 183,086
r ENDING BALANCE 274,192 34 519 :I '
`t OI
275 sl
I
CITY OF IOWA CITY
FY87 OPERATING BUDGET
JCCOG
276
FY85
FY86
FY87
ACTUAL
ESTIMATE
BUDGET
BEGINNING BALANCE
34,846
----34,846
59,734
----59,734
78,023
TOTAL BALANCE
---- ------
----------
----78,023
----------
LOCAL GOVERNMENTAL AGENCIES
50,901
64,484
67,708
FEDERAL GRANTS
INTEREST INCOME
41,555
4,951
411420
3,805,
41,420
3,805
CDBG TRANSFERS
PROPERTY TAX TRANSFER
73,162
68,368
39;677
MISCELLANEOUS
356
0
0
TOTAL RECEIPTS
170,925
178,077
167,246
'PERSONAL SERVICES' .
COMMODITIES
-112,817
-123,820
-128,415
SERVICES AND CHARGES-
-1,047
,-32,1730,
-1,010
-34,9580
-1,170
-36,7310
CAPITAL OUTLAY
TOTAL EXPENDITURES
-
-146,037
-
-159,788
-
-166,316
ENDING BALANCE
59,734 -
78,023
78,953
cvsvvcaaas
cvacccccac
v_cc__vove. •
276
Vrnwvaa�at-.taaa+ a.v .� sr. _ aaaivwtt��n•innn�i�x:::: -...a
PROGRAM DIVISION STATEMENT
FUND: TRUST & AGENCY DEPARTMENT: PLANNING & PROGRAM DEVELOPMENT
PROGRAM: HOME & COMMUNITY ENVIRONMENT DIVISION: JCCOG ADMINISTRATION
i
DIVISION PURPOSE:
Provide administrative direction and support to the staff of the Johnson County Council of Governments and
T to coordinate the efforts of the staff in providing support to member agencies.
DIVISION GOAL:
Provide an effective and efficient level of management in the support and completion of established
objectives and to ensure a high level of staff support to member agencies in the provision of.services.
GENERAL DIVISION OBJECTIVES:
1. Provide an administrative level of support to the divisions within the department through the,.appropri-
ate allocation, of staff resources.':
2. Ensure the timely completion of the divisions' objectives and individuals' work assignments'.
PERFORMANCE MEASUREMENTS:
1. Weekly meetings with division heads will be held to continuously identify staffing,. needs s The
assignment or coordination of staff `activities. will be made on a weekly basis as problems are identi-
fied.
2: Long-term projects will be monitored quarterly and short-term projects will be monitored as frequently
as is necessary to ensure that projects and work assignments are completed on schedule.
3. Overall performance shall be measured by the performance and completion of the division's objectives.
DIVISION ANALYSIS:
None.
277
0
i
I
EXPENDITURES:
j
---- FY87
BUDGET -- -
PERSONAL SERVICES
j
COMMODITIES
J
SERVICES AND CHARGES
ACTUAL
CAPITAL OUTLAY
TOTAL
IM
16,895
CITY OF IOWA CITY
FY87 OPERATING BUDGET
RECEIPTS AND EXPENDITURES SUMMARY
55110 JCCOG ADMINISTRATION
NOTE: This is a swmary of all JOODG (5511.0, 5512.0, 5513.0 and 5515.0) receipts.
—� 278
-- FY86
BUDGET ----
---- FY87
BUDGET -- -
&
BUDGET
ESTIMATE
ACTUAL
REQUEST
PROPOSAL
16,895
18,827
18,827
19,628
19,628
219
275
275
278
253
13,860
14,486
12,530
12,700
12,712,
0
30,983
33,588
31,633
32,610
32,593
--acac—ca.
ccvaacacv
cccccccaa
ccccccocc
acaacaaca
NOTE: This is a swmary of all JOODG (5511.0, 5512.0, 5513.0 and 5515.0) receipts.
—� 278
&
RECEIPTS:
is
VISE
,.
FY85
RED
PROPOS ED
ACTUAL
ESTIMATE
BUDGET
LOCAL.GOVERNMENTAL AGENC
50,901
64,484
67,708
FEDERAL'GRANTS'
41,555
41,420
41,420
INTEREST INCOME
;:;4,951
3,805
3,805
-1--- CDBG TRANSFERS
0
0
14,636
PROPERTY TAX TRANSFER
73,162
68,368
391677
MISCELLANEOUS
356
0
0
TOTAL
925.._
77
2486
... _.. .. ..
aa170
`a1780
.00167,
J
NOTE: This is a swmary of all JOODG (5511.0, 5512.0, 5513.0 and 5515.0) receipts.
—� 278
CITY OF IOWA CITY
FY87 OPERATING BUDGET
EXPENDITURES
55110 JCCOG ADMINISTRATION
PERSONAL SERVICES:
FTE BUDGET
FY86 FY87 $
PPD .20 .20 4,388
20 20 8667
TOTAL
TRANSFER TO:
NONE 0
TOTAL p
0 ei
I,
1,104
115
1,167
875 INTRA—CITY CHARGEBACKS:
1,042
8 VEHICLE OPERATIONS—
__ _____ ___ _ 10_6 VEHICLE REPLACEMENT 2p
--' WORD PROCESSING 367
.50 .50 19,628 ADMINISTRATIVE OVERHEAD 0
CBD MAINTENANCE 0
TOTAL 389 -
NONE
*Technical Assistant PPD: 20% of FTE' is sham here; remainder funded in Urban Planning & Developamt —
and JOOOG Rural Planning. -
**Admin. See -PPD: 10% of FIE is show: here; remainder funded in PPD Mnin., JOOOG Rural Planning
--.. and CDBG Metro Entitlenent.
***PPD Director: 20 % of FTE is sbmn here; remainder funded in PPD Adnin. and CDBG Metro
Entitlement. _ " :
tl '
279
J
FUND: TRUST 6 AGENGY
PROGRAM: HOME b COMMUNITY ENVIRONMENT
DIVISION PURPOSE:
PROGRAM DIVISION STATEMENT
DEPARTMENT: PLANNING 6 PROGRAM
DEVELOPMENT
DIVISION: JCCOG TRANSPORTATION PLANNING
To provide transportation planning and coordination services to JCCOG member agencies which result in a
more efficient and effective multi -modal transportation system in Johnson County.
DIVISION GOAL:
Foster cooperation and coordination between JCCOG member agencies regarding multi -modal transportation
issues. Satisfy planning requirements and enable member agencies to acquire and maintain eligibility for
state and federal funding programs.
GENERAL DIVISION OBJECTIVES:
1. Carryout the activities of the Transportation Planning Division as described in the adopted FY87
Unified Planning Work Program.
2. Update and expand the FY85 Iowa City Urbanized Area Transit Pian within the guidelines established by
the state and federal Department of Transportation and as directed by the Board of Directors by May,
1987.
3. Update the Transportation Improvement Program (TIP) and produce an FY87 Annual Element by May, 1987.
4. Satisfy requirements and complete applications for Urban Mass Transportation Administration (UMTA)
funds and State Transit Assistance.
5. Continue to monitor the performance characteristics of the local transit systems and advise each
system's manager and policy board of any significant trends.
6. Assist in the procurement of capital equipment for the area transit systems.
7. Collect, tabulate, and report UMTA Section 15 information including quarterly and year-end reports for
Iowa City Transit, Coralville Transit, CAMBUS and the urban portion of Johnson County SEATS.
8. Assist in the renewal of the SEATS service contracts between Iowa City, Coralviile, University Heights,
and Johnson County Board of Supervisors.
9. Examine specific traffic issues as directed by JCCOG member agencies.
10. Monitor and advise the JCCOG Technical Advisory Committee and Board of Directors regarding the availa-
bility and distribution of FAUS and other state/federal street and highway funds.
11. Continue to monitor the downtown Iowa City parking system and assist in the implementation of recom-
mended improvements.
1 '-I
1 280
W.
i
�i
PERFORMANCE MEASUREMENTS:
1. Submission of UMTA Section 15 quarterly reports for each transit system no later than one month after
the end of each quarter and the year-end report no later than one month after the 'end of the fiscal
year.
2. Have SEATS renewal agreement drafted one month prior to expiration of the current renewal agreement.
DIVISION ANALYSIS:
Due to uncertainty regarding federal and state requirements in funding programs, the exact deadlines and
specific requirements are not known at this time.
■sl
i
I
mann vvvvaaa-.t vvv a. �.�.a ..v ay.vv4awww�w..:....v
I
I —
j
-- FY86
BUUDGETD
i
EXPENDITURES:
BUDGET ----
PERSONAL SERVICES
COMMODITIES.
J
SERVICES AND CHARGES
61,263
275
CAPITAL OUTLAY
J
TOTAL
68,455
5,5370
---
\4
CITY OF IOWA CITY
FY87 OPERATING BUDGET
RECEIPTS AND EXPENDITURES SUMMARY
55120 JCCOG, TRANSPORTATION PLANNING
-- FY86
BUUDGETD
BUDGET --
ESTIMATE
-- FY87
BUDGET ----
ACTUAL
REQUEST
PROPOSAL
61,263
275
64,971
285
64,971
285
68,455
68,455
5,5370
---
8,5570
8,414
0
8,862
0
9,066 i
0
es�67,075a
X73,813
-__73,670
77,632
.
77,836 j
ii
CITY OF IOWA CITY
^'
FY87
EXPENDINTURESDGET
55120 JCCOG,
TRANSPORTATION
PLANNING
PERSONAL SERVICES:
TRANSFER TO:
FTE BUDGET
NONE
----'---0
-"
------
TOTAL
0
FY86
FY87 $
--- _----
1.00
1.00 27,262
ATE PLANNER
PLANNER 1.00
1.00 31.650
)ORTATION
'
U►RIES
400
IITY .
4, 235
2,588
1'159
INTRA -CITY CHARGEBACRS:
1 INSURANCE
CNSURANCE343
VEHICLE OPERATIONS
560 -
j
[LITY INSURANCE __
_________
VEHICLE REPLACEMENT
2,500
L
TOTAL 2.00
2.00 68,455
WORD PROCESSING
OMAINTENANCE VERHEAD
0
avcoa
ceaaa aaaaocaaa
CBDINISTRATIVE
o
_
i
L
TOTAL
3,061
cam
CAPITAL OUTLAY:
NONE
0
TOTAL'
.
cccacacca
I
'
i
,I
�
1
J
'
283
PROGRAM DIVISION STATEMENT
FUND: TRUST 6 AGENCY DEPARTMENT: PLANNING b PROGRAM DEVELOPMENT
PROGRAM: HOME d COMMUNITY ENVIRONMENT DIVISION: JCCOG RURAL PLANNING
DIVISION PURPOSE:
Provide planning assistance for local units of government to promote orderly growth and planned development
of necessary community services.
i DIVISION GOAL:
1. rruv me all yuarteriy anu annual n nanciai reports to Board or Supervisors and small city councils
regarding rural development activities, issues and community assistance projects in a timely manner.
2. All stated objectives completed by the end of fiscal year.
^7
JI 284
r
Prepare land use policies, secure and administer grants in aid where available, and provide ongoing
advisory
services for local government management.
GENERAL DIVISION OBJECTIVES:
E1.
Provide staff analysis and advisory service for development proposals initiated by or submitted to
Johnson County.
.a
2.
Provide zoning and subdivision reviews and reports for Johnson County.
3.
Provide general research and advisory staff services to communities represented on the Rural Policy
Board.
4.
Assist member communities in special projects as determined by the Rural Policy Board.
5.
Provide general information and published reports when requested by the public.
6.
Provide advisory staff services for the review of industrial revenue bond proposals and franchise
proposals for cable television.
r
NEW
DIVISION OBJECTIVES:
1.
Complete Fringe Area Policy Agreements - Johnson County/Coralville.
2.
Complete Fringe Area Policy Agreements - Johnson County/North Liberty.
3.
Complete Fringe Area Policy Agreements - Johnson County/Swisher/Shueyvilie.
4.
Conduct comprehensive review of County Zoning Ordinance.
J
5.
Complete economic development profile and information base for County, local communities and First
Capitol Development, Inc.
6.
Prepare Small Cities COBG application for one JCCOG city.
PERFORMANCE MEASUREMENTS:
1. rruv me all yuarteriy anu annual n nanciai reports to Board or Supervisors and small city councils
regarding rural development activities, issues and community assistance projects in a timely manner.
2. All stated objectives completed by the end of fiscal year.
^7
JI 284
r
3. Amendments to County Zoning Ordinance as determined by the comprehensive review will proceed on a
schedule established by the County Zoning Commission.
4. Review of IRB and cable TV franchise proposals will be conducted on demand and according to established
procedures.
DIVISION ANALYSIS:
The Rural Planning Division functions to serve the needs of the Johnson County Board of Supervisors, the
County Zoning Commission and the cities represented on the Rural Policy Board. Priority referrals from
these governmental bodies will affect the extent to which the proposed work program can be accomplished.
For purposes of budgeting, however, the staff complement will remain unchanged and only minor expenditure
changes may be needed to supplement special project materials.
285
CITY OF IOWA CITY
FY87 OPERATING BUDGET
RECEIPTS AND
EXPENDITURES RURAL SUUNARMMGY
55130
- EXPENDITURES.
-- FY86
BUDGET ----
---- FY87
BUDGET ----
FY85
ADOPTED
REVISED
DEPT
ADMIN
ACTUAL
BUDGET
ESTIMATE
REQUEST
PROPOSAL
PERSONAL SERVICES
18,332
25,282
370
25,282
370
25,696
370
25,696
370
COMMODITIES
SERVICES AND CHARGES
340
9,279
9,279
9,961
----9,455
__.9,819
-----
TOTAL
28,127
34,931
34,931
35,885
36,027
J
'r�
Vtiaaaaaaaa.a-_4...,.•_a ♦a n..a ..vt a..wr...v........
ADMINISTRATIVE OVERHEAD 0
CBD MAINTENANCE 0
TOTAL 2,466
naaa=aaaa
CAPITAL OUTLAY:
NONE 0
TOTAL 0
*Technical Assistant PPD: 30% of FIE is sham here; redder funded in Urban Planning & Develogoent
and JODOG Admin.
**Aloin. Sec. -PPD: 10% of FTE is shown here; reminder funded in PPD Admin., JCODG Admin. and
CDBG Metro Entitlement.
287
to
CITY OF IOWA CITY
FY87 OPERATING BUDGET
EXPENDITURES
55130 JCCOG, RURAL PLANNING
PERSONAL
SERVICES:
TRANSFER TO:
FTE BUDGET NONE
0
TOTAL
0
FY86 FY87
*TECHNICAL ASSISTANT PPD
.30 .30 6,582
**ADMIN. SEC. - PPD
.10 .10 21156
ASSOCIATE PLANNER
(PT) .50 .50 12,215
FICASVITY
1,498
1 205
HPEALTH INSURANCE
1,8804
INTRA -CITY CHARGEBACKS:
LIFE INSURANCE
DISABILITY INSURANCE
56 VEHICLE
OPERATIONS
216
----- -------------- VEHICLE
REPLACEMENT
0
TOTAL
.90 .90 25,696 WORD PROCESSING
2,250
ADMINISTRATIVE OVERHEAD 0
CBD MAINTENANCE 0
TOTAL 2,466
naaa=aaaa
CAPITAL OUTLAY:
NONE 0
TOTAL 0
*Technical Assistant PPD: 30% of FIE is sham here; redder funded in Urban Planning & Develogoent
and JODOG Admin.
**Aloin. Sec. -PPD: 10% of FTE is shown here; reminder funded in PPD Admin., JCODG Admin. and
CDBG Metro Entitlement.
287
to
-I
I f
PROGRAM DIVISION STATEMENT
j
FUND: TRUST & AGENCY DEPARTMENT: PLANNING & PROGRAM DEVELOPMENT
—
i
PROGRAM: HOME & COMMUNITY ENVIRONMENT DIVISION: HUMAN SERVICES PLANNING
_
DIVISION PURPOSE:
Provide assistance to local policymakers regarding funding and policy matters in human services and assist
1 7
in coordination of local human service resources.
DIVISION GOAL:
I
'i
Provide the necessary information to local policymakers to make sound decisions in the allocation of
:J
resources and assist with planning and coordination at all levels of the service system.
-�
DIVISION OBJECTIVES:
J
1. Complete 1986 annual update of the Johnson County Services Index and arrange distribution to at least
7
125 local agencies, professionals, and other users by June 1987.
time-saving measures for administration of locally funded human
1
2. Continue to study cost-saving and
services programs. Ongoing.
3. Recommend and upon approval implement, improvements in the budget process for human service agencies.
j
J
Ongoing. Evaluate process by February 1987.
4. Analyze funding and programming needs and make recommendations regarding City and County budgeting for
and funding of human services. Ongoing.
5. Analyze requests submitted to City or County for interim funding of human services. Ongoing.
6. Assist as needed in coordinative functions and planning for changing demands for services of area
agencies. Ongoing.
7. Continue to serve as the City's representative on the United Way Planning Division and advocate for the
needs of local agencies in that context. Ongoing.
8. Continue to respond to requests for assistance related to other human service concerns within the City.
Ongoing.
9. Help local agencies secure funds to meet unmet needs beyond the limits of City and County revenues.
Ongoing.
PERFORMANCE MEASUREMENTS:
t
Accomplishments on the above objectives will be reported as they occur. As more quantifiable data is
generated it will be provided to show comparable statistics between time periods.
288
DIVISION ANALYSIS:
Accomplishments of the division objectives will depend upon maintenance of a high level of assistance from
University interns, securing a School of Social Work practicum student, and cooperation from all parties
involved in the program.
I t
\L4
CITY OF IOWA CITY
FY87 OPERATING BUDGET
RECEIPTS AND EXPENDITURES SUN RAR Y
55150 JCCOG HUNAN SERVICES
EXPENDITURES:
-- FY86 BUDGET ----
---- FY87
BUDGET ----
ADOPTED
ACTUAL ESTIMATE
REQUEST
PROPOSAL
T
PERSONAL SERVICES
COMMODITIES
16,327 14,740 14,740
14,636
14,636
_i
SERVICES AND CHARGES
213 80 80
----3,286 4,734 4,734
232
4,944
232
4,992
—
TOTAL
19,826 19,554 19,554
19,812
19,860:
i
acccccaca aaaacccaa cccccacac
acccaccc-
-
--aacaac ..
NOTE: Receipts are included in 5511.0 iomG Adninistration.
r ASSOCIATE PLANNER
FICA
IPERS
HEALTHINSURANCE
LIFE INSURANCE
TOTAL
CITY OF IOWA CITY a
FY87 OPERATING BUDGET ,
EXPENDITURES.
55150 JCCOG HUMAN SERVICES
w
PERSONAL SERVICES: TRANSFER T0: tl
j
FTE BUDGET NONE 0
FY86 FY87 $ TOTAL -
---_O .j
(PT) .50 .50 12,617
w
902
375 r
___ _____ _____ 17 ! 9
50 .50 14,636
aa.=a aaaaa INTRA -CITY CHARGEBACKS: t
aaaaaaama `
VEHICLE OPERATIONS 104
WORD PROCESSING 685 0
ADMINISTRATIVE OVERHEAD 1,680
CBD MAINTENANCE
TOTAL 1,789
r
-- I
CAPITAL OUTLAY:
NONE 0 _ I
-.....__.TOTAL-_
1
1^
• I I
I
291 �
FUND: SPECIAL REVENUE
-V
j
I
PROGRAM DIVISION STATEMENT
DEPARTMENT: PLANNING d PROGRAM DEVELOPMENT
PROGRAM: HOME 6 COMMUNITY ENVIRONMENT DIVISION: COBG ADMINISTRATION
—'
DIVISION PURPOSE:
j
J
Plan and coordinate the City's federally funded community development programs.
DIVISION GOAL:
Coordinate the City's efforts to upgrade and preserve its neighborhoods, housing stock and community
facilities through the administration of a comprehensive Community Development Block Grant Program.
3
GENERAL DIVISION OBJECTIVES:
J
1. Prepare and submit the annual Housing Assistance Plan (HAP) goals to HUD by October 1986.
3
-1
2. Prepare the annual Statement of Community Development Objectives and Request for Funding to submit to
_l
HUD by November 1986.
3
3. Coordinate HAP implementation with the Department of Housing and Inspection Services and the Housing
.�
Commission.
J
4. Provide staff assistance for the Committee on Community Needs to ensure maximum citizen participation
in the CDBG Program.
5. Coordinate- planning and implementation of 1986-87 community development projects and activities, as
determined by City Council, to ensure timely completion.
;
PERFORMANCE MEASUREMENTS:
1. Preparation and submission of grant documents (Annual Statement of Community Development Objectives and
Housing.Assistance Plan).
2. Preparation of grantee performance reports indicating compliance with federal grant requirements and
J
accomplishment of projects.
3. Maintenance of records, reports, and other information for review by City auditors and HUD personnel.
4. Completion of projects and activities in a timely manner.
Fiscal Year: 1982 1983 1984 1985 1986 1987
Grant Amount: $776,000 $671,000 $1,083,000 $736,000 $732,000 $658,800
J
Admin. Costs: 8% 13% 9% 15% 15% 16%
Staff Size: 4 4 3 4 4 4
ILII
292
I
DIVISION ANALYSIS.
a-1
The CDBG program year begins January 1, thus project implementation generally relates to the calendar year.
Specific projects and activities for the CDBG Program (Division Objectives !2 and /5 above) are determined ..
by the City Council, upon recommendation by the Committee on Community Needs. The CDBG amount is expected
to be reduced by 10% from FY86 to FY87.
a
i 9
rl
i i 1
i
W
CITY OF IOWA CITY
FY67 OPERATING BUDGET
COMITY DEVELOPMENT BLOCK GRUNT
SUMMARY OF EXPENDITURES
ACTUAL ESTIMATE BUDGET
IVES FYR7
RENTAL REHAB:
Abstracts 8 Recording Fees
630
1,500
750
Building Improvements
10,351
68,500
3JY50
,TOTAL RENTAL REHAB -
ihm
7 000
MAR
METRO ENTITLEMENT:
General Supervision - -
103,118
106,166
118,212
Comaunity Development
116
2,000-
- -
- -
Lower Ralston Creek
Creekside NSA,Ston Brain
12,261)
- •
- -
Tows Youth Corps Shelter
11,982
- -
- -
Kirkwood Circle Drainage'-
60,000
- -
• -
City Park Accessibility
No. Narket Sq: Handicap Play Area
3,376
2,100
35,000
3,000
3,000
Housing NeBaD B Weatherization on Loans.
153,936
-
182,500
• -
180,000 -
8,000
Housing IBodlfiatlons, Fail B Elderly
2,500
8.000
26,860
Conprpato Housing
23,325
- -
B
11,961 -
- .. is 000
20.000
('
Human Services'Fecility
27,210
13,630
"50,000
205,335
115,000
127,000
J
-
Goodwill Renovations
Willowcreek Center
3,293
3,500
'
Property Monageownt B Disposition
266
...
-1
'...
Miller/OrtMrd Park
- -
60.000
23,200
. -
- -
I
Creekside Sidewalk -
- -
13,350
- -
IWndiare Van
Longfellow flaygrouod Equipment
2,100
- -
Emergence Housing Project Repairs
Louth Employment Program
- -
- "
8.000
26,860
14yor's
Action for Youth - Synthesis Studio
6.000
..United
Elderly Hone Services Coordinator
- -
- •
35,000
1,000 y
Park Twain Playground
Crisis Center - Food Bank Facility
-
-
156,500 ,f
Residential Accessibility Project
20,000
5,000
Curb damp Installation
- -
1,200 f
'
Terrell M111 Park Improvements
- -
- -
- -
70,000
Systems Unlimited
- -
11,3921
j,
Contingency
Proposed Funding of flumen Services Coord.
3 219
1,676 ti
-
TOTAL RETRO ENTITLEMENT
116,690
73y
997000
J
Total CDBG
171877
MAE
IA0311B00
!
j
J
294
4
_
B
BEGINNING BALANCE
TOTAL BALANCE
FEDERAL GRANTS
ROAD USE TAX
MISCELLANEOUS
TOTAL RECEIPTS
PERSONAL SERVICES
COMMODITIES
SERVICES AND CHARGES
CAPITAL OUTLAY
TRANSFERS
TOTAL EXPENDIT
ENDING BALANCE
CITY OF IOWA CITY
FY87 OPERATING BUDGET
CDBG, RENTAL REHAB.
FY85
FY86
FY87
ACTUAL
ESTIMATE
BUDGET
0
—535
0
_ 0
—535
0
10,452
70,535
35,000
.0
0
--------- —
0
—_--10,452
--------- —
_---70_535
--------- ml
35__.000
----------
0
O
—630
—1,500
-750
—10,357-68,500
0
—34,250
0
_ p
—10,987
—70,000
—35,000.
—535
0
0 ....
�acsaaoa..
acacaaaaca
acaacaaesa ..
295
.I
i
Q
j ^
CITY OF IOWA CITY
R.ECEIPTSBANDPEPENDITURESESUMMARY
81000 CDBG, RENTAL REHAB.
EXPENDITURES:.
FY85
j ACTUAL
-- FY86 BUDGET--- --'FY87 BUDGET ----
ADOPTED REVISED DEPT ADMIN
BUDGET ESTIMATE REQUEST PROPOSAL
0
0
0
0
"--PERSONAL SERVICES
p
0
COMMODITIES
0
68,500
70,535
SERVICES AND CHARGES
630
ccvncccac '
.0
CAPITAL OUTLAY
10,357
y
3
i
TRANSFERS OUT
,p
avmaam:mm
TOTAL
---10,987
ve¢35
svacvacam
J
f' RECEIPTS:
FY85
ACTUAL
FEDERAL GRANTS
10,4_5_2
TOTAL
---10,452
J'
-- FY86 BUDGET--- --'FY87 BUDGET ----
ADOPTED REVISED DEPT ADMIN
BUDGET ESTIMATE REQUEST PROPOSAL
296
0
0
0
0
0
1,500
0
BUDGET
0
68,500
70,535
35,000
--------
ccvncccac '
.0
i
y
3
i
---34=250
j
000
avmaam:mm
ssmasmv¢a
saccccac0
ve¢35
296
i
REVISED
PROPOSED
ESTIMATE
BUDGET
70,535_
_ 35,000
70,535
35,000
vcavvavnm
ccvncccac '
i
y
3
i
296
CITY OF IOWA CITY
FY87 EXPENDITURESDGET
tr 81000 CDBG, RENTAL REHAB.
@ PERSONAL SERVICES:
FTE BUDGET
u
FY86 FY87 $
f --------
TOTAL .00 .00 0
GC. C.O..G...
I
%4
i
ra i
TRANSFER TO: ti
NONE
0
TOTAL ___GGGGG0
!J !
c.� 7
1 7
r
INTRA—CITY CHARGEBACKS:
�
VEHICLE OPERATIONS
0
0
VEHICLE REPLACEMENT
0
WORD PROCESSING
ADMINISTRATIVE OVERHEAD
0
CBD NAINTENANCE
0
I
TOTAL
FY87TOPERATING BUDGET
CDBG, METRO ENTITLEMENT
_I
FY85
-
ACTUAL
BEGINNING BALANCE
-65_459
T -
TOTAL BALANCE
---
-65,459
_
FEDERAL GRANTS
INTEREST INCOME'
393,052
SALE OF REAL ESTATE
31,320
j
MISCELLANEOUS
TOTAL RECEIPTS
____ _6:771
432,_02_2
COMMMMODITIESRVICES
-127,599
SERVICES AND CHARGES
_-4,582
TRANSFERS
-168,271
TOTAL EXPENDITURES
----20_607
-416,890.
ENDING BALANCE
-50,327
aavaaa aaaa
298
FY86
ESTIMATE
-50,327
-50_327
782,327
0
0
0
_0
_7_82,327
-127,551
-1,333
306,510
296,606
0
vavvvvv��0
FY87
BUDGET
0
0
999,800
0
0
0
0
---99_9_800
-135,401
564,260
257,298
--_-14,636
;0-0-
0
�I
I
I
PERSONAL SERVICES
COMMODITIES
SERVICES AND CHARGES
CAPITAL OUTLAY
TRANSFERS OUT
TOTAL
RECEIPTS:
FEDERAL GRANTS
INTEREST INCOME
SALE OF REAL ESTATE
CDBG TRANSFERS
MISCELLANEOUS
TOTAL
CITY OF IOWA CITY
FY87 OPERATING BUDGET
RECEIPTS AND EXPENDITURES SUMMARY
86000 CDBG, METRO ENTITLEMENT
---- FY86 BUDGET ---- ---- FY87 BUDGET ----
FY85 ADOPTED REVISED DEPT ADMIN
ACTUAL BUDGET ESTIMATE REQUEST PROPOSAL
127,599
127,551
127,551
4,582
1,333
1,333
95,831
3061841
306,510
168,271
296,275
2961606
20,607
0
0
416,890
732,000
732,000
cacacvaaa.
ccaacemca_
ccmccaaam
299
135,203 135,401
18595 564:260
507,505 - 257,298
0 - 14,636
662,648 999,800
ccacccaov cacavasca
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FY86
FY87
FY85
REVISED
PROPOSED
ACTUAL'
ESTIMATE
BUDGET
393,052
782,327
999,800
36826
0
X771
0
_ 0
0
432,022
782,327
999,800
va¢a¢¢s¢a
aacaaaaaa
saaamaaam
299
135,203 135,401
18595 564:260
507,505 - 257,298
0 - 14,636
662,648 999,800
ccacccaov cacavasca
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L
FY87TOPERATING BUDGET
XPEj 86000 CDBG, METRO ENTITLEMENT
PERSONAL SERVICES'
TRANSFER TO:
FTE BUDGET PROPOSED FOR JCCOG
FY86 FY87 $ TOTAL
REHABILITATION OF
14,636
14,636
FICER 1.00
J ***ASSOCIATE PLANNER
1.00
26,394
,75
ASSOCIATE
19,903
PLANNER .75
**ADMIN. SEC.
.75
— PPD
CDBG COORDINATOR
1.00
*P.P.D. DIRECTOR
1.00
32,965
.20
.20
8 667
TEMPORARIES
LONGEVITY
FICA
IPERB
HEALTH INSURANCE
LIFE INSURANCE
DISABILITY INSURANCE
TOTAL,
I.
I
�l
i
j
,580 INTRA -CITY CHARGEBACKS:.:
8,072 VEHICLE OPERATIONS 1,464
5,642 VEHICLE REPLACEMENT 0
70228 WORD PROCESSING 51957
247 ADMINISTRATIVE OVERHEAD 0
536 CBD MAINTENANCE 0
3.95 3.95 135,401
aaa=a aazao aaaaasaaa TOTAL - •7,421
CAPITAL OUTLAY:
ETERRRRILL HILL PLAYGROUND
EQNUIPaUIP :'. '1,200
N MARKET PARK PLAYGROUND EQ 3,000
CURB RAMP INSTALLATION 5,000
CONTINGENCY 841392
HOUSING IMPROVEMENTS 142,706
ACCESSIBILITY IMP'S 20,000
TOTAL 257,298
*'PPD Director: 20% of FIE is shown here; reminder funded in PPD Admin. and J070G Admin.
**Admin. Sec.—PPD: 25% of FIE is shown here; remainder funded in PPD Admin., J000G Admin. and
JCNG Rural Planning.
***Associate Planner: 75% of FTE is sham here; reminder funded in Urban Planning & Development.
3
300
3
301
ei
PROGRAM DIVISION STATEMENT
FUND: SPECIAL REVENUE DEPARTMENT: PLANNING 6 PROGRAM DEVELOP14ENT
PROGRAM: HOME 6 COMMUNITY ENVIRONMENT DIVISION: COMMITTEE ON COMMUNITY NEEDS
3
ml
DIVISION PURPOSE:
Advise the City Council on community needs in general, and .on the use of Community Development Block
.y
Grant funds in particular, from a citizen viewpoint.
DIVISION GOAL:
Discern the- needs of the community and make recommendations on community development programs and"
priorities to the City Council.
DIVISION OBJECTIVES:
`
1. Evaluate and interpret the Cit 's programs ms that affect human needs and community development.
and makers with regard to all
,—
.
12. Provide a systematic communication interchangebetween citizens policy
Community Development Bleck Grant proposals and programs.
3. Facilitate neighborhood meetings to identify needs of neighborhoods and otherwise assist citizens in
r )
articulating community needs.
4. Assist citizens whenever possible in the development of programs which meet community needs.
{,
DIVISIOW ANALYSIS:'
The Committee meets monthly to review and make recommendations to the City Council on programs and policies
jrelating to the, community's needs.
i
u
301
FUND: INTERGOVERNMENTAL FUND
PROGRAM DIVISION STATEMENT
DEPARTMENT: HOUSING b INSPECTION SERVICES
PROGRAM: LOM INCOME AND PUBLIC HOUSING DIVISION: ASSISTED HOUSING
DIVISION PURPOSE:
Administer 'the Annual Contributions Contracts which provide federal funds to pay rental assistance .and
develop housing for eligible low income families in this area.
DIVISION GOAL:
Provide clean, decent and safe housing to eligible low income families; this includes elderly, handicapped,
disabled_ and. other non -elderly families. Ensure the Housing Authority (City Council) is current on
federally assisted housing programs and make recommendations whichcan be the basis for housing policy.
Implement the Policies -adopted -by the Housing Authority.
GENERAL DIVISION OBJECTIVES:
1. Maintain annual average of 95% occupancy for all units.
2. Apply for additional units '(Section 8 Existing, Public Housing, Section 202, Rental Voucher's or any
combination) to meet the policies adopted by the Housing Authority. -
3 Encourage private participation in programs that will assist in achieving the goal outlined above.
4. Provide staff support for the Housing Commission.' - .
5. Purchase a computer and complete computerization of Assisted Housing programs.
PERFORMANCE MEASUREMENT:
Performance will be measured by the number of families provided assistance and the total number of unit
months of occupancy achieved.
No. of Families
Assisted
N/A
N/A
540
620
620
650
700
725
743
Fair Market
Rents (2 Bedroom Only)
$261
$30D
$300
$300
$300
$348
$ 363
$377
$ 392
Maximum
Actual
I
Year /
of Units
Unit Months
Unit Months
%
334
4008
3892
97
iFY79
J
FY80
384
4608
4466
97
FY81
384
4608
4560
99
FY82
441
5052
4908
97
FY83
441
5292
4735
95
FY84
486
5732
5657
98.7
FY85
Projected
500
6000
5873
97. 8
FY86
524
6288
5974
95
—i
Projected FY87
538
6456
6219
95
�I
_
302
No. of Families
Assisted
N/A
N/A
540
620
620
650
700
725
743
Fair Market
Rents (2 Bedroom Only)
$261
$30D
$300
$300
$300
$348
$ 363
$377
$ 392
L*
I
Based on previous experience approximately 61% of the leases and Housing Assistance Program contracts
will be renewed. Of those tenants who do not renew a lease, some terminate and leave the program entirely,
while others move to a new unit and remain on assistance. The number of terminations will average approxi-
mately 24 per month which means those 24 units must be replaced with new starts, if the. program ,is to
remain full. The allocation of 14 additional units effective January 1, 1985 and the 10 units of existing
purchased during the past year enabled us to increase .our numbers substantially, during,, the past fiscal
year. We are averaging 32 new applications per month. .We are still having difficulty converting these, to
leases since a number of these are single handicapped or disabled persons requiring one -bedroom units, and
one bedroom units to serve this clientele are difficult to find within the allowable fair market rent.-: The
additional certificates received this year will alleviate some problems in finding family units, but will
not resolve the shortageofone-bedroom certificates for handicapped/elderly.
The numberof names on the waiting list fluctuates, with: the seasons with, the winter months showing the
largest numbers. Currently the waiting list is as follows with average, waiting• time between date,applic,a-
tion is approved to date a certificate is issued shown.
1 Bedroom - 65 applicants - 7 months wait
2 Bedroom - 24 applicants - 3 months wait
13 Bedroom— _47 applicants - 12 months wait
4 Bedroom - -7 applicants - 6 months wait.
There are presently 125 applications on the list awaiting verification..
303
1-.,;,.: ........ A...... ......., ....,, .....,..,.........nv.,.µv.,,-,
j
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CITY OF.IONA CITY
-� FY87 OPERATING BUDGET
SECTION 8 EXISTING 6513.2
J
RECEIPTS:
i 71
JHUD Annual Contributions Contract
Interest Income
Total
OPERATING EXPENSES.
Administrative Salaries_,:.,
Utilities
Ordinary Maintenance 6 Operations
General Expense
Non -Routine Maintenance
"j Rent to Owners
`?........,.,_.Capital Expenditures
Total
FY85
ACTUAL
1,153,757
5,933
1,159,690
105,183
-0-
-0-
49,222
-0-
996,762
-0-
1,151,167
•FY86
ESTIMATE
f
1,264,747
6,000
1,270,747
105,500
1,600
-0-
54,140
-0-
1,112,510
-0-
1,273,750
106,600
2,000
-0-
56,066
-0-
1,205,388
-0-
1,370,054
i OPERATING RESERVE:
Beginning Balance
119,625
130,190
138,187
Receipts,Over Expenditures
8,523
(3,003)
(6,427)
Interest on Operating Reserve
11,653
11,000
11,000
Cash Withdrawal
(9,611.)
-0-
-0-
Ending Balance
130,190
138,187
142,760
J*Based on a budget approved by HUD. This budget will be amended after January 1, 1986., and before
April 30, 1986. Amended budget will utilize first six months actual expenditures, projected six
month expenditures and include any increase that may be received. s
304
ti
a...+,:.:a...a.a..t................... t.++w.......-.......----- —.....,.w...��....�.w.-.. _.,:...,..: n..�......,..v............�.
CITY OF IOWA CITY
FY87 OPERATING BUDGET
EXPENDITURES
65132 SEC. 8 EXISTING
PERSONAL SERVICES:
FTE BUDGET
FY86 FY87 $
.80 .80 13,387
.80 .80 15,332
2.75 Z.75 24724
X881
7,768
6,119
9234
627
_ _ _ ____ __
TOTAL 4.75 4_.75 134,172
ca=aa a=aaa aaaaaaaaa
NOTE: Pernrenent full-time salaries are included in Adninistrative Emeses; enPloyee benefits are —
included in General Expenses.
TRANSFER TO:
305
.�
NONE
p
-
TOTAL
0
-
i_
i
—I
INTRA -CITY CHARGEBACKS:
VEHICLE OPERATIONS
0
VEHICLE REPLACEMENT
0
WORD PROCESSING
0
ADMINISTRATIVE OVERHEAD
0
CBD MAINTENANCE
0
^
t
TOTAL
O
."aaaCaaaa0
CAPITAL OUTLAY:'
i
— i
NONE
0
TOTAL --------a
— i
NOTE: Pernrenent full-time salaries are included in Adninistrative Emeses; enPloyee benefits are —
included in General Expenses.
305
.�
306
CITY OF IOWA
CITY
FY87 OPERATING
BUDGET
PUBLIC HOUSING
6513.8
FY85
*FY86
FY87
ACTUAL
ESTIMATE
BUDGET
OPERATING RECEIPTS:
Dwelling Rental
93,713
101,810
106,080
Interest Income
6,644
4,500
4,800
O Income (Laundry)
291
3 500
3 500
Total
F,ther
H
TWIT
OPERATING EXPENSES:
Administrative Salaries
18,403
28,540
29,730
Utilities
2,049
5,400
5,620
Ordinary Maintenance & Operations
24,480
36,600
38,140
General Expense
20,051
31,460
32,760
Capital Expenditures,
5 442
-0-
-0-
Total
:OPERATING RESERVE:
Beginning Balance
29.846
44,880
51,000
Receipts Over Expenditures
30,223
7,810
8,130
Payments We'HUD
Is'leg
1,690
6,005
Provision for Reserve
15,034
6,120
2,125
Ending Balance
44,880
51,000
53,125
*Based on a budget approved by HUD
in October, 1985 This budget represents a consolidation of all
three Public Housing projects. It
is based on 62 units for 3 months and
62 units for 9 months.
306
I
w
CITY OF IOWA CITY
FY87 OPERATING BUDGET
EXPENDITURES
65138 PUBLIC HOUSINGri
- PERSONAL SERVICES:
TRANSFER TO:
FTE BUDGET
NONE ---------
0
--- ------
TOTAL
0
FY86 FY87 $
aaaaaaaaa
-PUBLIC HOUSING 1.00 1.00 15,649
:•i
1
/TYPIST - LEASED HOUSING .20 .20 3,347
VG MANAGEMENT AIDE .20 .20 3,833
M SPECIALIST .60• .60 13,801
j
VG COORDINATOR .25 .25 8,241
VITY
3,208
INTRA -CITY CHARGEBACXS
2,580
I INSURANCE 4,687
VEHICLE OPERATIONS
0
CNSURANCE 61
VEHICLE REPLACEMENT
0
CLITY INSURANCE 269
WORD PROCESSING
00
ADMINISTRATIVE OVERHEAD
TOTAL 2.25 2.25 55,920
CBD MAINTENANCE
0
a =ao aaaaa ccaaaacca
y
TOTAL i):'
0
CAPITAL OUTLAY.
NONE --------�
-
I
TOTAL
0
L
NOM: Penmanent full-time salaries are included in Administrative Expenses; employee benefits are
included in General Expenses.
I I�
t
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307
^�;�
....... ..........
CITY OF IOWA CITY
FY87 OPERATING BUDGET
EQUIPMENT MAINTENANCE
FY85 FY86 FY87
ACTUAL ESTIMATE BUDGET
BEGINNING BALANCE 609*581 397 296 AIO III
%4
TOTAL BALANCE
609,581
397,296
478,172
CHARGES FOR SERVICES
1,366,034
1,891 687
1,706 480
IST O
RE
SALE
32,767
23333
23:133
ALE OF PIARTCNSME
GENERAL FUND - HISC
242
1,0000 0
1,000
0
TOTAL RECEIPTS
-1,399:043
-17915,820
1,730,613
PERSONAL SERVICES *
'
:421,412
-470,365
-519,121
COMMODITIES ,
.-SERVICES AND CHARGES
719,781
-295,418
-632,105
-142,830
-674,848
061
CAPITAL OUTLAY
TRANSFERS
174,307
589,644
:125
427:600
-410
0
0
TOTAL EXPENDITURES
1,611,328
-1,834,944
-1,746 630
ENDING BALANCE
397,296;,
:,478,172
462,155
%4
FUND: INTRAGOVERNMENTAL
PROGRAM: POLICY & ADMINISTRATION
PROGRAM DIVISION STATEMENT
DEPARTMENT: ADMINISTRATION
DIVISION: EQUIPMENT
DIVISION PURPOSE:
The Equipment Division provides repair, preventive maintenance, and .equipment management services for all
major city owned vehicular equipment.
j DIVISION GOAL:
Provide the best possible preventive maintenance, repair, and equipment replacement programs 'so,the City
may continue to receive the maximum economic life from its equipment.
GENERAL DIVISION OBJECTIVES:
1. Continue to switch medium dutytruck fleet to diesel
power as units became due for replacement.:'-',
2. Replace light duty truck and automobile fleets with smaller more fuel efficient units, as. they. become
due for replacement.
3. Maintain hourly shop rate at $30 per hour:
PERFORMANCE MEASUREMENT:
1. Gasoline powered. meAium,duty trucks.=now average; 3:_3< m.p.g., diesel powered mediumduty truck now
averages 6.1 m.p.g. ' Continue to monitar fuel use and replacement schedule.
2. Standard -size, pickup trucks now average 10.5 m.p.g. and compact -size pickup trucks average 15.8 m.p.g.
Continue ,to monitor replacement schedule.
FY81 *FY82 FY83 FY84 FY85 FY86 FY87
Cost per mile, med. $.86 $.79 $.66 $.66 $.58 $.60 $.60
duty trucks (est.) (est.)
Cost per mile, $.23 $.31* $•21 $.18 $.20 $.18 $.16
pickup trucks (est.) (est.)
Shop rate $30
(est.)
Fuel cost for Police $52,481 $56,818 146,176 $29,927 $41,457 $43,500 $45,700
Dept. vehicles (est.) (est.)
309
T
I
1
i
J
J
FY81 FY82 FY83 FY84 FY85 FY86 FY87
Gallons of gasoline 46,323 42,675 45,624 33,347 47,523 49,900 52,400
used by Police vehicles
(est.) (est.)
*i•08/mile increase due to body work and refurbishing on some trucks to increase life c cle
Y
DIVISION ANALYSIS:
I. The increase in mileage (85X) and the increase in the life cycle (10 years vs. 7 years) will save money
In the long run, even though the initial purchase price of diesel powered medius duty trucks is a
little more than the gasoline powered counterpart.
2.- Money will be saved by purchasing smaller, more fuel efficient, lower initial cost pickup trucks and
automobiles that can do the same amount of work as the larger ones.
3. - The ".shop rate" of $30 per hour cannot be compared to the old "labor" rate of $20 per hour which did
bot include operating overhead costs. Use of the shop rate allows for a more complete recovery of all
operating costs by the division and reflects more accurately the actual cost of operation.
4. total FY84 Police vehicle fuel use and cost decreased from FY83 due to the Police fleet being driven less
average miles
FY834and0fi90 FY83 and per gallon in 00 in FY84),Fand)thethe
Police fleet gettingbeing
better ave ageper
mileslper
gallon (12.6 m.p.g. in FY83 and 16.4 m.p.g. in FY84). FY86 and FY87 estimates are based on FY85 and
include the addition of two (2) patrol cars (over FY84), a 5% increase in fuel cost, an increase in
total miles driven, and maintaining the Police fleet miles per gallon at 14 m.p.g.
i
i
J
"I
310
EXPENDITURES:
CITY OF IOWA CITY
FY87 OPERATING BUDGET
RECEIPTS
EQUIPMENTDMAINTENANNCEARY
FY85
ACTUAL
I
PERSONAL SERVICES
421,412
COMMODITIES
719,781
SERVICES AND CHARGES.
295,418
CAPITAL OUTLAY
174;410
TRANSFERS OUT.
TOTAL
_
1,611,328
- - , •• ,. -
caaaaasvm
-- FY86
ADOPTED
BUDGET ----
REVISED
---- FY87
DEPT
BUDGET ----
ADMIN
BUDGET
ESTIMATE
REQUEST
PROPOSAL .
470,365
800,305
470,365519,121
632,105
674,848
519,121
-'674,848
173,773
494,200
142,830
589,644
117,942
421,435
125,061
427,600
0
0
0
0
1,938,643 1,8341944 1,733,346 1,746,630
cvcaacaaa aaasavcas. acacaccaa c-_c�c_c� i�
'RECEIPTS:'
FY86
FY87
FY85
REVISED
PROPOSED
ACTUAL
ESTIMATE
BUDGET
!-
CHARGES FOR SERVICES
1,366,034
1,891,687
1,706,480
INTEREST INCOME
32,767
23,133
1_,000
23 133
SALE OF PARTS
242
_1,0_0_0
TOTAL
1,399,043
1,915,820
1,730,613
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311
w.............. ................... Y..,................ .:.
%4
i
- CITY OF IOWA CITY
FY87 OPERATING BUDGET n
EXPENDITURES
62200 EQUIPMENT MAINTENANCE
PERSONAL SERVICES: TRANSFER TO:
_ FTE BUDGET NONE 0
FY86 FY87 $ TOTAL --------0
ccccc-c
l
M.W.III - PARTS CLERK
2.00
2.00
38,019
MECHANIC I
6.00
6.00
124,938
BODY REPAIR MECHANIC
1.00
1.00
18,831
NECHANZC II
2.00
2.00
43,882
MECHANIC III
3.00
3.00
67,355
SR. MECHANIC
1.00
1.00
26,393
SHOP SUPR.-E UIPMENT
EQQUIPMENT SUPERINTENDENT
2.00
1.00
2.00
1.00
54,258
32,965
INTRA -CITY CHARGEBACKS:'"
_
To
OVERTIME
563
18,141
VEHICLE OPERATIONS
VEHICLE REPLACEMENT
4 883
16,238
LONGEVITY
3,175
WORD PROCESSING
589
IPEERRS`
30,412
23,067
ADMINISTRATIVE.OVERHEAD
CBD MAINTENANCE
0
0
HEALTH INSURANCE
33 495
LIFE INSURANCE
1:105
J_
-_DISABILITY INSURANCE
_ _ _
_- --
----2_522
TOTAL
21,710
TOTAL
18.00
18.00
519,121
vavav
svasv
vaysysavv
N�
CAPITAL OUTLAY:
r-!
1 TRENCHERR/ROLLER
38,000
I
10,700
1 BOOM TRUCK
49,700
6 SNOWPLOWS
36,600
1 BACKHOE
40,100
2 2 -TON TRUCKS
91,000
3 3/4 -TON TRUCKS
36,000
2 COMPACT PICKUPS
16400
REPLACE ROOF
1 TOWER TRUCK
i
35,500
1 AIR COMPRESSOR
15,200
1 1 -TON TRUCK
16,300
1 SUBCOMPACT AUTO
6,900 g
1 VIBRATORY ROLLER
1 CONCRETE
10,100
SAW
7,600 I{
1 MEDIUM TRACTOR
10,100
{
TOTAL
427,600
connnncnn i
J
I
312
CITY OF IOWA CITY
FY87 OPERATING BUDGET
EXPANDED SERVICE LEVEL REQUEST
Equipment 6220.0
COST: $750
j
APPROVED FOR FUNDING: No
DESCRIPTION:
Install air power steering on buses 613 and 614.* ($3,000 total cost.
$750
Federal S6ction 9 funds - $2,250
and local funds,= $750.).
WHY SHOULD THIS EXPANDED SERVICE
LEVEL BE FUNDED?,
To eliminate injurin,:Workmen's
Compensation claims, and lost time
to sick leave brought about by hard.',:
manual steering on buses 613 and
614.
313
U
171
CITY OF IOWA CITY
FY87 OPERATING BUDGET
EXPANDED SERVICE LEVEL REQUEST
Equipment 6220.0
I �
COST: $16,500
T
J
APPROVED FOR
FUNDING: No
DESCRIPTION:
!
Remodel shop
office/breakroom area for
more office space. $16,500
i
WHY SHOULD THIS EXPANDED SERVICE LEVEL
BE FUNDED?
;
Office space
is very crowded in the general
equipment shop and the computer terminal and the
micro computer
1
are located
in a dusty, hot -in -summer
cold -in -winter environment. The remodeling project
would increase
office space
and allow the computers to
be located in a clean, temperature -controlled area.
1
a
J
;a
1
314
A
%4
CITY OF IOWA CITY
FY87 OPEMWTING BUDGET
S1JA AW OF RDCEIPTS &.EXPENDITURES
J ALL FUNDS
� I
WHERE THE MONEY COMES FROM WHERE THE MONEY. GOES
J
7licy&AWJni.tmtlmyedau�ll FDmlgt
2i i
CITY OF IOWA CITY
TY87 CPERATrW BEffXEr
SWMRY OF EXPEND IM
WHERE THE MONEY GOES -AIL FUNDS BY FUND
WHERE THE MONEY GOES
-
GENERAL TUNG DEPT./DIVISION
%4
I
%4
CITY C@F ICWA C17Y
FY87 CPERATIM BLWGFi P
—
WKW C£ AECJEIM & EVEMI'IU M
\
GENERAL RM
I
I
i
-
WHERE THE MONEY CONES FROM
WHERE THE MONEY GOES
. - avert Income if
.. -
Brun oevelnplmt
�
11
Hner i Feer ..
-
Policy & MdnLtnttm...
- 3
J.
Stats Puodln 7%
ammity Protection
P+Werty Tu[
32%
Nam & C l it IhVJro t
231
i
41,
-
I 1
V
31T,
I
%4
CITY OF
IOWA CITY
j
PY87 OPERATING BUDGET
ry.
FINANCIAL SUMMARY -
PY66
SIf
r�
i
t
. r
__________________________________tl�CE
___OTHER --TRAN8►ER8
_-__TOTAL
tl
`i
FUND
6-30-85
PROPERTY
DISBURSE-
TRANSFERS
TOTAL DIS-__BALANCE
!
---------------------------------------------------------------""----
TAY
RECEIPTS
IN
RBCBIPTS
mms
OUT
BURSEMENTS
6-70-86
'
,
i I
BdtliL AND -
1,917,596
7,956,137
3,224,512
2,479,621
13,660,270
12,627,816
963,094
13,590,910
1,981,956
l
DIRT SERVICE
487,596
1,877,165
69,000
557,735
2,478,880
2,368,317
109,891
2,679,204
488,270
�I
Ll I ,
..,
PARSING OPERATIONS
{95,736
0
1,971,578
6,000
1,978,378
e35,481
1,773,727
7,058,701
765,670
'
PARKING, RESERVES
748,237
0
0
309,763
509,763
7/9,137
109,000
398,677--
139,583
r 7
POLWTXON. CONTROL OPSRATION8
646,740
0
1,690,287
0
1,490,782
990,/71
650,516
1,{{1,778
195,686
POLL CONTROL, RnZWM
1,123,010
0
69,055
36,000
125,056
100,637
0
100,677
1,167,479
-
WATU OPERATIONS
0
0
1,891,319
60,000
1,971,319
1,719,691
106,777
.1,826,11/
116,901
{
. ..
I
NATtl RtltlVtl
! .�„
604.919
0
56,0]9
77,000
178,0]9
170,106 9999
660,000
650,608
76],560
_-
_.I
RSABE COLTACTION OPSRATIONB
36,077-
0
551,889
0
551,889
556,738
0
558,778
27,173
-.
;LANDFILL OPERATIONS
296,677
0
622,669
0
622,669
567,739
181,700
748,979
166,403
9"DPILL RUIRM
706,306
0
15,000
25,000
40,000
0
0
0
744,506
.-.
. AIRPORT OPERATIONS -
3,551
0
61,268
66,741
168,009
150,56.0
.
.21,000
171,560
0
I
1:0
AIRPORT RUERVES
1
150,367
10,000
0
30,000
99 99
0
60,000
60,000
100,767
,.
'-,YRANSIT OPERATION/
-120,347
- 0
1,102,125 1,209,352
2,311,477
2,141,175
50,000
2,191,135
0
•f
TRANSIT RESERVES
75,971
0
6,500
50,000
56,500
0
0
0
172,421
r
TRUST i AGENCV,'PBNB i MIRE
105,489
664,657
94,614
0
759,271
67,700
611,106
673,706
191,654
JCCOG,
59,734
0
109,709
68,766
178,077
159,788
0
159,788
78,073
-
-.
CDBG" -
-50,862
0
852,862
0
657,862
802,000
0
802,000
0
i
--
r i
ROAD USS. TAY
'.
146,513
0
1,7]7,]72
0
1,722,277
0 1,793,024
1,797,024
75,761
`I
I
FEDERAL REVENUE SHARING
774,400
0
602,267
0
602,767
Soo
841,616
842,118
34,519
_
GRAND TOTAL
"'------ --------- ---------- --------- ---------- ---------- --------- ---------- ---------
-,196,930 29,492,93 16,{93,951 5,178,503 30,167,477 23,544,763 6,998,927 30,543,690 6,820,620
.............................................
r
,
318
FUND
CITY OF IOWA CITY
FY87 OPERATING BUDGET
FINANCIAL SUMMARY - FY87
BAIMCE PROPERTY OTHER TRAWBFM TOTAL DISBURSE- TRANSFERS TOTAL DIS- BALANCE
6-30-86 TAX RECEIPTS IN RECEIPTS MENTS OUT BURSERENTS 6-30-87
GENERAL FUND
B00
1,981,936
8,897,860
],]70,588
2,301,505
16,569,9]]
13,3b5,117
819,177
16,151,596
2,]97,29]
DENT SERVICE
688,270
2,OD3,195
51,000
685,778
2,739,972
2,898,825
0
2,698,825
329,618
PARKING OPERATIONS
365,620
0
2,218,020
6,000
2,256,020
919,027
1,366,965
2,295,972,
322,678
PARKING, RESERVES _
859,585
O
. 0
511,665.
511,445
673,119
0
673,619
897,611
POLWFION CONTROL OPERATIONS
695,686
0
1,505,287
0
1,505,287
1,056,638
909,258
1,562,896
677,075
POLL CONTROL,. RESERVES
1,167,629
0
92,205
110,791
202,996
103,205
0
103,205
1,267,220
WATER OPERATIONS
166,901
0
2,227,289
O
2,237,209
1,920,767'
277,865
2,196,612'-
189,578
WATn.RE86RV68 ..
262,560
0
22,900
119,711
162,211
96,273
O
96,772
,728,378
REFUSE COLLECTION OPERATIONS
27,177
0
566,778
0
566,778
510,181
0
570,186
21,767
LANDFILL OPERATIONS
168,607
0
626,019
0
626,068
796,522
25,000
619,523'
771,928
LANDFILL REBERVLB
261,506
O
21,300;
25,000
16,500
0
O
.0
, 291,006
AIRPORT OPERATIONS
0
0
92,762
05,216
177,710
116,710
33,000
177,710
0
AIRPORT RESERVES
100,367
0
8,500
O
8,300
0
0
0-
108,867
TRANSIT OPERATIONS -
0
0
1,021,065
1,109,038
2,130,083
2,080,063
$0,000
2,130,082 ".
0
TRANSIT RESERVES
132,121
0
6,900
50,000
56,900
0
0
0
189,321
TRUST 8 AGENCY, PENS 6 RETIRE
191,156
616,692
98,920
0
513,622
86,500
668,576
735,076
0
.7CC00
78,027
O
112,923
56,313
167,766
166,316
0
166,316
78,952
0
319
3
CDBO O
0
1,016,800
0
1,036,800
1,020,166
16,636
1,034,
1 J
ROAD USE TAX 75,761
0
1,786,607
O
1,786,607
0
1,862,166
1,662,168
0
FEDERAL REVENUE eM11RIN0 3I,519
--- O
.118,567
.0
161,567
500
187,386;;
181,086
0
_l
GRAND TOTAL ;-,;;;-,62-0-
-1-1-,-34--5
,..,..=
1.,...,...9
5,058,.19
.1,651,]15
25,..1,.....79.,....]1,...,842
...,2..,...
319
3
A
TRANSFER TO
CITY OF IOWA CITY
FY87 OPERATING BUDGET
RECEIPTS - TRANSFERS IN*
TRANSFER FROM
.o
BUDGETED FUNDS .
AMOUNT
GENERAL FUND:
Administration -
General Revenue Sharing
Prior Year Funding
Parking Operations
. 5,463
BBT Equipment Replacement.Reserve :.BBT
Operations
Traffic' Engineering
Road'Use Tax
Streets -
Road Use Tax
Cemetery
Perpetual Care Trust
Library f
Cable TV Support
Library Equip., Replacement Reserve
Library
Parkland Acquisition Reserve
Parks
DEBT SERVICE
Airport Operations
33,000
Pollution Control'Operations
—
398,467
Water Operations
*
Special Assessments.
685,778,;.
t'
PARKING OPERATIONS
General Fund, Senior Center
PARKING RESERVE•
Parking Systems Operations
110,791
POLLUTION CONTROL RESERVE
Pollution Control Operations
If
V
WATER RESERVES
Water Reserve
LANDFILL RESERVES
Landfill Operations
320 _Y—
.o
AMOUNT
182,586
. 5,463
210,000
7,500
_
558,650
1,303,518
6,837
13,451
—
3,500
10,000
33,000
_
—
398,467
154,554
99,757
685,778,;.
" '6,000
511,445
—,
110,791
+
119,311
25,000
.o
TRANSFER TO TRANSFER FROM AMOUNT
85,348
1,109,038
50,000
54,313
5,058,529
648,576
195,000
843,576
I. .1, ...7
h-22-41-25.
AIRPORT OPERATIONS
General
Fund Administration
TRANSIT OPERATIONS
General
Fund Administration
295,705
_,
Police
Fire
Trust 6
Trust 6
Parking
Operations
382,833
CAPITAL IMPROVEMENTS
Parking
Operations
Transit
Levy from General Fund
430,500
f;
TRANSIT RESERVE
Transit
Operations
GRAND TOTAL
JCCOG
General
Fund Administration
39,677
*Bescr'iption of transfers appear on
the following
CDBG
14,636
'j
TOTAL BUDGETED FUNDS.
UNBUOGETED FUNDS "
85,348
1,109,038
50,000
54,313
5,058,529
648,576
195,000
843,576
I. .1, ...7
h-22-41-25.
PENSION 6 RETIREMENT SYSTEMS: -
_,
Police
Fire
Trust 6
Trust 6
Agency Fund 266,190
Agency Fund 382,386
CAPITAL IMPROVEMENTS
Parking
Operations
TOTAL UNBUDGETED FUNDS
GRAND TOTAL
*Bescr'iption of transfers appear on
the following
chart: Disbursements -Transfers Out.
321
85,348
1,109,038
50,000
54,313
5,058,529
648,576
195,000
843,576
I. .1, ...7
h-22-41-25.
i......... .............
TRANSFER FROM
CITY OF IOWA CITY
FY87 OPERATING BUDGET
DISBURSEMENTS - TRANSFERS OUT
TRANSFER TO
BUDGETED FUNDS
GENERAL FUND:
Administration
JCCOG
Transit Operations
Transit Operations
-
Airport Operations
Broadband Telecommunications
General Fund Administration
General Fund, Library
Equipment Replacement Reserve
Parks
i
Park Land Trust
Library
Equip. Replacement Reserve
Senior Center- = -
Parking Operation4 °'
PARKING SYSTEMS:
Operations
General Fund Administration
General Fund Administration
Renewal d Improvement Reserve
Bond 6 Interest Sinking
Capital Projects
Transit Operations
POLLUTION CONTROL:
i
Operations
W
AMOUNT '
S
i
i
r
803,563
Iowa City's Portion 39,677
Operating Subsidy 295,705'
Transit Levy 382,833
Operating Subsidy 85,348
Prior Years' Funding Payback 15,463.. -
Cable TV Support 13,451
Reserve for Future Replacement 7,500 26,414
Park Land Purchase 10,000 W
Reserve for Future Replacement 3,500
Reserve Parking for Senior Center 6,000
1,346,945`
—i
i
509,258
' I i
Return Parking Fines
Loan Repayment, Parking Lot
As Per Bond Resolution
As Per Bond Resolution
Dubuque St. Ramp
Operating Subsidy
Renewal 8 Improvement Reserve As Per Bond Resolution
Bond 6 Interest Reserve As Per Bond Resolution
Bond 6 Interest Sinking Reserve As Per Bond Resolution
Debt Service Abated GO Bonds
322
190,000
20,000
60,000
451,445
195,000
430,500
24,000
12,000
74,791
398,467
I
TRANSFER FROM
WATER:
7 Operations
1
T J
"j LANDFILL:
! Operations
AIRPORT:
Operations
TRANSIT:
Operations
TRUST 6 AGENCY FUND
ROAD USE TAX
GENERAL REVENUE SHARING
CDBG
J UNBUDGETED FUNDS
PERPETUAL CARE TRUST
SPECIAL ASSESSMENTS
J
323
TRANSFER TO
DESCRIPTION
AMOUR
Depreciation, Extension &
Improvement Reserve
As Per Bond Resolution
36,000
Operating Reserve
As Per Bond Resolution
6,000
Bond & Interest Reserve
As Per Bond Resolution
30,000
Bond & Interest Sinking Reserve
As Per Bond Resolution
47,311
Debt Service
Abated GO Bonds
154,554
273,865
Landfill Reserve
Future Land Acquisition
25,000 i
i
Debt Service
Abated GO Bonds
33,000
Transit Reserve
Replacement of Buses
50,000
Pension 6 Retirement System
Police
266,190
Pension & Retirement System
Fire
382,386
648,576
General Fund, Streets
Operations
1,303,518
General Fund, Traffic Engr.
Operations
558,650
1,862,168
i
General Fund Administration
Aid to Agencies
182,586 s
JCCOG
Human Services
14,636
TOTAL BUDGETED
FUNDS
5,795,511 j
1
a
General Fund, Cemetery
Maintenance of. Lots
6,837
Debt Service
Abated GO Bands
99.757
TOTAL UNBUDGETED
FUNDS
106,594
GRAND TOTAL
5f902a105
323
.4
j
Dlyp7l��fj �� Q�[j�jlpOO�yp�� �//}}
A N0-TINO IWAd�LPNT/ING
-------
�INI
PD1_y
__ AA.�aRyt _ ____
!Iq
TOTAL
TIN]
�IM17
TOTAL
CITY Cumell.
7.00
.00 7.00
7.00
.00
7.00
6�
CITY CIALK
1.00
.20 3.30
3.00
.3/
1.20
CITY ATTODIIOI
1.00
.00' 1.00
4.00
.00
4.00
CITY NANWp
1.00
.00 1.00
1.43
.00
7.00
Od
IMDA NILTIO"
1.00
.00 1.00
7.00
.00
1.00
0
BROADNAND 16ISCON"U"ZOATIONI
1.00
.7/ 1.70
1.00
.70
1.70
i
Flow$
73.00
1.63 37.43
32.440
1.59
]].12
Dovnnmt BUILDINGS
1.00
.00 3.00
7.00
.00
2.00
- 1 I
CIVIL 0[01159
1.09
.00 1.00
1.00
.00
1.00
PUNoi09 a PNONAN DavaLomm
0.90
.30 7.10
600
.30
7.10
NNOIOIBRINO
1600
.00 10.00
10.00
.00
10.00
PUBLIC MONO ANINIOTOATIN
3.00
.09 2.00
2.59
.00
3.00
C.B.O. RAINTIMCR
1.00
.00 1.00
1.00
.00
1.00
j
Normal CONINNVATION
.00
.00 .20
.N
./0
.30
-
POLICI
01.00
1.00 94.00
63.00
1.00
94.00
will
51.00
.00 /1.00
01.00
.00
01.00
ANINAL CONTROL
i.0/
.N 4.00
1.00
.00
600
NOUNIN a 109PBCTIN /NVILYB
11.00
.00 11.00
11.00
.00
11.00
ToAFPtO YNINR59109
0.00
.00 0.00
I.00
.00
0.00
•^
- , ...
MR" /V2TN NAINTWASCN '.
1/./0
.N 10.00
1/.20
- .00
43.00
- ..
r
YON59TRY
' 7.43
LN 3.43
2.0/
.00
7.00
i
C59a16RI
7.00
.00 1.00
1.00
.00
1.00
_
.i4. :'..
BANKS AR9CRBATION
at.N
1.30 17.3/
11.59
1.70
27.73
'.. •._...'
LIBRYI
21.00
670 20.7/
31.00
5.7/
79.70
--
_
/btN CORA
9 N
N 0.00
A•N
.N
600
.0 TOTAL aRNNRAL FUND
312.40
11.17 201.77
363.10
11.17 297.77
... _. ._
'PARRRNN ONAATION
17.09
0.00 30.59
17.00
0.00
39.0
_
POIJAWOR CONTROL URINATED"
17.00
.N 17.00
17.00
.00
17.00
WAIN OPOAT]ON0
33.00
.00 33.00
21.00
.00
33.00
RRN/R COLIXCTIN OFIRATIONN
10.70
.00 10.70
10.70
.00
10.70
LANDFILL OpNATION/
4.7/
.00 6.70
0.75
.00
4.75
_ ... '-
AIBM" DFMTION
1.43
.00 1.00
1.00
.00
1.00
_
......__ .
TYINIT OPNUTINs -
28.16
1/.70 49.59
3/.16
29.71
9/./0
AA TOTAL 171112FRIN FUNDS
101.30
09.10 IRa.90
101.20
39.20
112:90
-
..
JOIN00N.COUNTY COUNCIL Of OOV
2.80
1.00 7.20
3.90
1.00
3.90
WOIMUT UnTsm NCa
10.00
.00 18.00
11.00
.00
11.00
59/LOIN NOUOIN
7.00
.00 7.00
7.00
.00
7.00
,.
COIN MB OMM BLOCK OMIT
3.05
00 2.95
1.43
.10
].I/
�
a• TOTAL OTNN FUND/
31.65
1.00 33,05
31.05
1.00
71.0}
un CNND TOTAL
All N
41,03 459,11
017 /o
i
i
324