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HomeMy WebLinkAbout1987-09-29 Bd Comm. minutes)4�a> .1. MINUTES IOWA CITY HOUSING COMMISSION AUGUST 11, 1987 IOWA CITY PUBLIC LIBRARY - ROOM A MEMBERS PRESENT: Dawson, Streb, Hulse, Parden, Watts, Moore MEMBERS ABSENT: Stadtlander STAFF PRESENT: Stroud, Barnes RECOMMENDATIONS TO COUNCIL: None MEETING G 9:05 AM MINUTES: Minutes of July 14, 1987 meeting were approved on a motion by Parden, sec- onded by Dawson, carried 6-0. Pam Barnes discussed the memo which clarified the maximum amount of rental rehabilitation grant funds that can be used in owner -occupied rental reha- bilitation projects, particularly if the owner -occupied project is a duplex. Regulations state that the amount of a rental rehabilitation grant for any project shall not exceed an average of $5,000.00 per unit. Thus an owner - occupied duplex would be eligible to receive a maximum of $10,000.00. The general consensus of the Housing Commission was in agreement with this inter- pretation. HOUSING/RENTAL REHABILITATION - Barnes - 708 Iowa Avenue: Deferred Payment Loan through the Rental Rehabilitation Program. Motion for approval of $5,000.00 requested amount was made by Dawson, seconded by Hulse, carried 6-0. - 1117 East College: Deferred Payment Loan through the Rental Rehabilitation Program. Amount requested is $7,500.00. Increased amount is due to need- ing to remove asbestos. Motion for approval was made by Moore, seconded by Dawson, carried 6-0. COORDINATOR'S REPORT - Stroud for Seydel Section 6 update: 63 Voucher 51 CertificatesHAda� Pspid 063.00 4 $96,045.00 / 3 Al .o' v Iowa City Housing Comnission August 11, 1987 Page 2 - Public Housing update: July rents $10,232.00. Three move -outs end of July. Two re -rented for August. Five applications submitted for approval. ADJOURNMENT: Motion was made to adjourn by Moore, seconded by Dawson, carried 6-0. Next meeting: September 8, 1987. APPROVED: Gary Watts, Chairperson 13VI MINUTES RESOURCES CONSERVATION COMMISSION AUGUST 10, 1987 MEMBERS PRESENT: Duffy, Singer, Persson, Moreland, Vogel STAFF PRESENT: Schoenfelder MEMBERS ABSENT: Howell, Pelsang CALLCALL=RDER: The meeting was called to order at 7:30 p.m. by Moreland, Chair. APPROVAL OF MINUTES: i Singer moved to accept the minutes with one typo error correction; seconded by Duffy; passed unanimously. PUBLIC AND MEMBER DISCUSSION: No general public in attendance. COMMITTEE A. Homeowners Energy Fair - Singer indicated that because of other duties, he is unable to devote much time to the Fair and needed other members to help with making telephone calls, writing invitation letters a hold harmless agreement, developing brochures developing placnexing ads, Duffy, Moreland and Persson volunteered aco�helpeand will &e ElectricMwillyagain icontrivide butethe $40rtoothe Fairly said Iowa -Illinois Gas B. Media - Duffy presented graphs showing annual comparisons month-by-month Of both gas and electric consumption for 1987 and 1986 for the average Iowa City residence. These graphs will be sent to the Press -citizen for publication. This was agreed to by all memberspresent. C. Waste -to -Energy - Moreland explained that he had sent a letter to the head of finance at the University of Iowa requesting information on what was being done with the waste paper generated at Weeg Computer Center, OTHER BUSINESS: Singer enfelder conservation. requested regardingtfederal funds toothecCitymforarnes weatherization and energy conservation. get all relevant informatMoreland submitted to Schoenfelder the expenses incurred by Howell in prepa- ration of her waste disposal report (a total of $1.50). Mfor oreland will cthe ontact Mary Nugent to get guidelines for submitting a proposal and for ding to herizamittee p on ConnunityVoNeeds for a thermography bike path to connect Coralville to Mormon Trek Road. uggestion fr udsrforaa .o. Y Resources Conservation Commission August 10, 1987 Page 2 Duffy presented information on utility -owned street lights with the wattages, age and number of lights shown. He pointed out that the City and utility company were working together to replace the oldest mercury vapor lights with more efficient high pressure sodium lights. ADJOURNMENT: Vogel moved to adjourn; Persson seconded; meeting adjourned at 8:21 p.m. v MINUTES IOWA CITY AIRPORT COMMISSION MEETING AUGUST 13, 1987 MEMBERS PRESENT: Lewis, Ashby, Foster MEMBERS ABSENT: Blum, Ockenfels STAFF PRESENT: Zehr, Wright Chairman Lewis called the meeting to order at 7:30 p.m. Attendance and guests were noted. The minutes of the July 9 and July 30, 1987, meetings were considered and adopted as presented. Zehr presented the bills for the month and explained them briefly. They included $5,114.04 to Erect -A -Tube for installation of drop stops on the hangar doors. The final bill of $28,901.94 from Metro Pavers for the runway extension was also considered. The bills were approved for payment as pre- sented. COMPLIANCE PROJECT REPORT: Zehr discussed the numerous pieces of correspondence which have been exchanged between himself and the FAA regarding the matter of the Airport's non-compliance status. He reported a title search should be complete within a week, and he believes that compliance will be reinstated in the near fu- ture. Zehr mentioned that farm leases will be due for renewal in September. IOWA CITY FLYING SERVICE RENTAL RATE ARBITRATION: Ashby reported on a recent meeting between E.K. Jones, Blum and himself, and said he hopes another such meeting might result in an agreement without the lengthy and costly process of arbitration. DEVELOPMENT OF AIRPORT LAND FOR INDUSTRIAL/COMMERCIAL USES: Ashby also reported on a recent meeting with civic leaders to discuss airport property development. CHAIRMAN'S REPORT: Lewis acknowledged a memo regarding a meeting plan for September 9 at 7:30 P.M. in the Council Chambers to afford new Commission members an opportunity to learn about the City's operations and the roles of various individuals, .o committees and boards. u PUBLIC AND COMMISSION MEMBERS INFORMATION AND INPUT: Zehr showed a sample of the trophies that will be awarded in the various divisions of the paper airplane flying contest at the Airport Breakfast on Sunday, August 23, and invited the Commissioners to help with that event. 13 �3 .o• r Airport Commission August 13, 1987 Page 2 Zehr reported he has been advised by officials of the FAA that he and Commis- sion members do not have the authority to enforce federal laws. They can advise offenders about regulations, however, and report violations which they have witnessed. Zehr reported a check with the provider of the Airport's hangar keeper insur- ance has revealed that the premium and coverage is the same whether one or all hangars are involved. EXECUTIVE SESSION: There was no executive session. The meeting was adjourned at 7:55 p.m. Recorder: Priscilla Wright 13 03 rl� MINUTES APPROYS PLANNING&Z ONING COMMISSION FORMAL MEETING AUGUST 20, 1987 - 7:30 P.M CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Clark, Cooper, Hebert, Horowitz, Scott MEMBERS ABSENT: Dierks, Wallace STAFF PRESENT: Beagle, Moen CALL TO ORS Chairperson Scott called the meeting to order at 7:35 P.M. PUBLIC DISCUSSION: There was no public discussion. CONSIDERATION OF THE MINUTES OF AUGUST 6 1987: Horowitz moved to approve the minutes Of Auust seconded the motion. The motion carried un nimously•6 1987. Cooper DEVELOPMENT 1• S-8706. Discussion of an application submitted b T07 preliminary and final plat approval for Rapid five -lot subdivision located a Y Steven Bright Iowa City. approximately p Creek Estates, a Y 1.6 miles northeast of Horowitz moved to defer the item to the Conmission's Se 1987, meeting. Hebert seconded the motion. The motion carried unanimously. September 17, 2• S-8716. Discussion of an application submitted b val Development t (appLSNRD Of a Preliminary Large Scale pment Y Metro Pavers, Drive. ) Plan for property located Non -Residential at 1722 Stevens Moen reported that the applicant is requesting LSNRD approval permit expansion of an existing office buildin existing cementitious concrete batch ureofto covered, unenclosed structure a shelter plants" enclosure of two and/or the ipment construction is a noted t and construction of a construction materials requirements of development comp)tesf with ar garage. Moen indicated that the the CI -1, Intensive the dimensional street property owner is Commercial Zone, She or enlargementsfsinceor etentirehe facility but required to provide off - of those se additions the additions is less than 01 IV MINUTES PLANNING & ZONING COMMISSION FORMAL MEETING AUGUST 20, 1987 - 7:30 P.M. PAGE 2 50% of the floor area of existing uses. She stated that two pfor arking spaces need to be provided for the shelter and 13 spaces spaces whichrgement complyo with theicZonispace. g a OrdAinancel of are 15 parking Sixteen spaces are shown, four of which are located in the proposed garage. Moen noted that no off-street loading spaces are required because warehouse space provided is less than 10,000 square feet. Moen stated that although the tree regulations apply, no right-of-way trees are being recommended because of the locationand width of the frontage along Stevens Drive. This frontage is used to ingress and egress the site; therefore, there is no space for trees to thrive. Moen noted that under the performance regulations of the Zoning Ordinance, the Building Official waived the screening requirements as they apply to the Iowa River because the property is screened from view of the river by natural vegetation and because there is a substantial change in grade between the river and this facility. Moen stated that stormwater management Provisions are not required due to the topography of the site which drains water directly into the Iowa River. Moen indicated that the plans show provisions for the extension of Southgate Avenue from Waterfront Drive to the area immediately west of the north -south leg of the access drive of this facility. Moen reported that staff recommends that a larger portion of the north - south leg be reserved in order to allow some flexibility in the location of Southgate Avenue. Moen reported that the Fire Department will provide service to this area and has expressed concern about the lack of an immediate source of water available at the site to adequately provide fire services. Moen noted that staff recommends that an alternate water supply be provided to the site, either through extension of the municipal water supply system or construction of a water reservoir on the site. Moen reported that the $300,000 in improvements would generate do approximately $3,464.76 in taxes annually, that the improvements ,o• clert one icalrstaire commitment of ff member position pcould beublic ncreat d asds and aa result loftthe proposed expansion. 0 j3Vtl MINUTES PLANNING & ZONING COMMISSION FORMAL MEETING AUGUST 20, 1987 - 7:30 P.M. PAGE 3 Moen stated that staff recommends deferral upon resolution of outstanding deficiencies, namely the provisions for a larger reservation of space to allow the extension of Southgate Avenue, and approval of an immediate water source to allow the Fire Department to adequately service this area. Moen noted that when these are resolved, staff recommends approval. Discussion: Larry Schnitt.ier, 465 Hwy. 1 West, of MMS Consultants noted changes that had been made to the plan. Provisions for the future dedication of land for the extension of Southgate Avenue are included on the plan. The area to be dedicated aligns with the proposed alignment of Southgate Avenue shown on the plat for Kennedy's Waterfront Addition. The plan notes that the location of the area to be dedicated may vary in accordance with agreement between property owners. Mr. Schnittjer addressed the fire protection issue by noting that Metro Pavers had existed on that site since 1962. He stated that he had spoken with Mr. Wombacher who stated that the Fire Chief wants either a water main extended or a storage equivalent to 240,000 gallons. For comparison, he noted that the reservoir for the City of West Liberty has a 250,000 capacity. Mr. Schnittjer questioned the requirements and felt it seemed excessive. He indicated that a water main would be extended but not until the street is also extended. He noted that the buildings are constructed to be as fireproof as possible. Horowitz questioned the age of the buildings. Schnittjer replied they were built in the early 1970s. She then asked if the two fuel tanks were put in at the same time and Mr. Schnittjer replied he was not sure. Scott questioned whether the water main is presently stubbed at Stevens Drive. Schnittjer replied yes and noted that Metro Pavers is hesitant to put in the water main in the event it may be torn up in the future if Mr. Kennedy's land was developed, but is willing to tie into it when it is extended. Clark noted that he thought the specifics with the Fire Department should have been worked out before it got this far. Moen stated that the plat did go to the Fire Department but the specifics of the requirements were not negotiated. Schnittjer stated that the specifics were not yet clarified as to what the storage requirements would be. Horowitz requested that the item be forwarded to the Riverfront Commission for their comments since the surface runoff goes directly to the river and the total area is not paved. Clark 0 asked staff to facilitate the fire protection issue with the Fire /3#f - MINUTES PLANNING 8 ZONING COMMISS FORMAL MEETING ION AUGUST 20, 1987 - 7:30 P.M. PAGE 4 Department. Clark date PrinSchnittjerked replieditt at court the expected completion winter s g, He added that of the proposed regardless completion is set for this there. He also Plan, it is not °f the approval or denial mandator indicated that going change what,s 9 to Y. Enclosing the Proposed office additioneisnnot company to work a whiletlongerchn pthe c ld "'ties would Scott weather. allow the have agreed with Clark in' that the fire been Scottsettled ble before now,g thHe at the he issue is°Uan interesting problem there, stated that by found would be reduced y enclosin Inwa River is right be extended, and the time the 9 the plant, dust minimum requirement t stated company can mix concrete the air for fire that he would like ncrete would staff to be Protection He find out the the next informal me etve ing this issue and service. He further � have it cleared asked Horowitz UP before seconded moved to defer the the motion. The motion carried arriedeunember 3, 1987. Hebert 3• S-8717• Discussion of an application submitted b final Plat approval to establish a ten -lot county known as Prairie View Y Dean Oakes for Estates subdivision in the Beagle stated � Part Two, Council with tthat the preliminary plat Plat that Devon Drive he Pulation that a was approved by the Lot 25 be improved note be added to the City of Prairie Prior to an final requested that the View Estates, Part One Y further development temporarily north and The applicanhas settling, Y Beanjeructed of a east ends of Devon crushed rock surface to Drive be �urfaceStand ards is° atsix ed they minimum edstandards Callow for Beagle stated stone base with aitY Rural preliminary plat allowingthat City Council Pseal temporarily constructed of crushedestone was added both ends of Devon approved the to the final surface Drive be Beagle said that such plat ensuring its Provided aonote Beagle then reviewed note has been addedlto Ultimateimpimprovement. resubdivision of Lot 25 staffs recommendation final Plat. o. allowed until secondary Prairie View Estates that further Y access to the develo Part One, not be Asa should collector street Pment is established. specif arterial accessible toy that Devon Drive be noted that the to adjacent properties since°itnis a private aroad Sal Papers and 13yye- .1. Y MINUTES PLANNING & ZONING COMMISSION FORMAL MEETING AUGUST 20, 1987 - 7;30 P.M. PAGE 5 Horowitz moved to approve the final plat of Prairie View Estates, Part Two, pending the submission and approval of the legal papers which should also specify that Devon Drive is to remain open for public use and receipt of a letter from the developer's engineer establishing a fire rating for the area and of a letter of transmittal from the City of Solon. Cooper seconded the motion. The motion carried unanimously. 4. S-8718. Discussion of an application submitted by Dean Oakes for approval of an amended preliminary plat for Dean Oakes Second Addition, a 17 -lot subdivision located north of Quincent Street extended. Moen reported that the City Council approved the preliminary plat on June 2, 1987, which subdivided the land into 14 single-family residential lots. Moen noted the two changes which have been proposed; this plat creates three additional lots and another street, Rita Lynn Court. Moen stated that three of the lots are located within the RR -I, Rural Residential, zone because they are in a watershed which flows away from Iowa City. Private septic systems or individual lift pumps must be used to provide sewer service to these three lots; the remainder of the lots will use municipal sewer service. Moen stated that the use of a lift pump is preferred over the use of a septic system. Staff recommends the developer consider Using individual lift pumps if the circumstances and topography would permit the use of the pumps. Moen noted the developer must secure the County Health Department's approval and confirmation that if septic systems are used, the proposed septic systems are acceptable. Moen stated she had spoken with the County Health Department and reported that the Health Department feels that, given the soil conditions and the topography of the area, the sewage disposal system sites shown on the plat are sati�'`dctory. But, Moen noted that the County Health Department n:cued to look at the site and give final approval before the City Council gives consideration to the plat. Moen noted that this plat differs from the original plat in that the original provided a turnaround area for emergency vehicles at the northern terminus of Quincent Street which is no longer required because of the creation of an additional street, Rita Lynn Court. The Fire cated that this alternative is acceptable. Department stated that staff recommends approval of the plat pending resolution of the outstanding deficiency. 13�4 �_ MINUTES PLANNING & ZONING COMMISSION FORMAL MEETING AUGUST 20, 1987 - 7:30 P.M. PAGE 6 Mr. Schnittjer stated that note 4 on the plat has been revised to read that, if feasible, homes constructed on lots 13, 14 and 15 shall use private sewage pumps, alternatively they may be serviced by a private sewage disposal system. Horowitz moved to approve 5-8718. Hebert seconded the motion. The motion carried unanimously. 5. 5-8719. Discussion of an application submitted by the Iowa City Tennis and Fitness Center for amended preliminary and final Large Scale Non -Residential Development (LSNRO) plan approval for property located at the southwest corner of Highway 1 and I-80. Beagle explained that the applicant is requesting approval of an amended preliminary and final LSNRD plan to permit the construction of a 6,968 square foot addition onto their present facility which includes a new lap pool, Nautilus weight room, sauna, and deck and provision for four (4) future outdoor tennis courts. Beagle noted that stormwater management is currently provided by a detention basin located in the northeast portion of the site. Beagle explained that a portion of this detention basin overlaps Highway 1 right-of-way and that the Iowa Department of Transportation has indicated that they want to investigate whether or not they wish to have this practice continued. Beagle noted that Mr. Dave Elgin of Shive Hattery Engineers was to check with IDOT to see if they would continue to allow highway right-of-way for that purpose and that he had not heard back from Mr. Elgin as of yet. Beagle stated that Mr. Elgin has prepared alternate plans by which stormwater detention is to be provided on site and those plans have been found acceptable by the Public Works Department. Beagle explained that in case IDOT does not allow the use of highway right-of-way, there is an acceptable alternative. Beagle addressed the deficiencies noted in the staff report and stated -, a that numbers 1 and 3 had been resolved. Because an acceptable alternative plan for one -site stormwater management has been submitted Beagle said staff recommends approval of this request pending authorization from IDOT regarding the use of Highway 1 right-of-way for a stormwater detension area. Clark moved to approve 5-8719 subject to resolution of the stormwater management question. Hebert seconded the motion. Y /.34tf/ MINUTES PLANNING & ZONING COMMISSION FORMAL MEETING AUGUST 20, 1987 - 7:30 P.M. PAGE 7 Discussion: Mr. Max Selzer, p4 Wellesley Way, noted that in either case whether IDOT allowed them to use a portion of the right-of-way or whether they created an alternative on-site stormwater management retention basin, he recommended that the Commission approve the item without any stipulations. Scott noted that the question of the location of the stormwater detention basin should be resolved prior to City Council consideration. Mr. Selzer continued by addressing comments concerning the Tree Ordinance and offered that some revisions be made. He questioned whether the ordinance is fulfilling its intent to shade and beautify an area if the trees pose a hazard at intersections where they have not been trimmed and create a sight distance problem. He cited the example of the corner of People's Drug and First National Bank in the Towncrest area as such a potential legal problem. Beagle noted.that there are sight distance requirements and that the tree requirement can be waived if it is infeasible to locate trees on a particular site. Mr. Selzer stated that it becomes difficult to see when trees branch out low and that a lack of tree trimming is the problem. Scott stated that this issue had been brought to the attention of the City Council. This problem of maintaining trees in the right-of-way area is a continual problem and that that responsibility falls on the City and not on the owners. The Chair restated the motion and it passed unanimously. Scott referenced item 5-8716 again, clarifying that the Commission is asking that the question of on-site water and fire protection be resolved with the fire department, and noted that it had been requested that the item go to the Riverfront Commission for review and comment. .01 Scott added that he would like the Southgate Avenue question resolved by staff prior to the next informal meeting. O ZONING ITEMS: CZ -8711. Discussion of an application submitted by Rapid Creek Farms Partnership to rezone 141 acres located east of Highway 1, approximately one and one-half miles north of Iowa City, from A-1 (Rural) to RS (Suburban Residential). Moen reported that the Commission deferred this item pending action by the County Board of Supervisors on an amended policy for the portion of Area 4 1 ocated east of Hwy. 1 and north of the Iowa / 15 tI/ .1. MINUTES PLANNING & ZONING COMMISSION FORMAL MEETING AUGUST 20, 1987 - 7;30 P.M. PAGE 8 City corporate limits and action by the Board on an amendment to the County Zoning Ordinance which lwould create a zone known as Rs - Moen both sof those actions been taken welling unit athree ee acres. and the Area 4 proposal was approved by the County Board Board Suof pervisors. On first and second consideration of the ordinance amendment, the Board of Supervisors voted in tha aff' Discus irmative. Gary Haymond, 330 E. Court, the attorney for Rapid Creek Farms Partnership, stated that the County Board of Supervisors did approve the amendment to the Area 4 Fringe Policy Agreement in a 5 to 0 vote. Mr. Haymond suggested that the Commission recommend to the Board of Supervisors rezoning of the entire tract rather than only the portion north of Rapid Creek. Mr. Haymond stated that he felt the concerns of the Commission in relation to identifying an access to the southern portion could be addressed when the plat comes before the commission for subdivision approval. Mr. Haymond flexible his approach7etowant srdcodevelopmentncerns utin Border able to have achieve a homogenous development and, therefore, requested that the entire tract be rezoned at this time. Shirle_ v_ Devine, 13 Woodcrest Lane, stated that she lives on the northern border of the proposed development. She expressed her concerns about possible problems with individual sewage fields because the area doesn't drain well. She felt that there could also be a serious water problem if 43 homes were added to the area because the area is serviced by local wells. Mr. Haymond addressed Ms. Devine's issues stating that it is still early in the process and that they are only asking for rezoning at this time. He stated that percolation tests and soil tests would be done at a later time in cooperation with the County Health Department. In response that he had to the water issue, Mr. Haymond noted table situation nand the th tavailabilityoofcwater�.Ve He breported water that dthe Suris vey responded tood- and hat there is no Problem and that water evelopment wou d use two centralized wellls whichstated that the would be deeper than the neighboring development's wells in order to avoid interference. Horowitz questioned whether the dwelling unit per acre had been that the plat is, only a concept cluster issue of allowing one resolved. Mr. Haymond replied and that they don't want to be /3y4 MINUTES PLANNING & ZONING COMMISSION FORMAL MEETING AUGUST 20, 1987 - 7;30 P.M. PAGE 9 limited to that specific design as a final configuration. He the Stated tothat l density cluster dey will velopmentrobably adinpthethe RS-3ordinance nextlweek9 Scott added that the Board of Supervisors indicated that the issue Of clustering would be addressed independently of the change in the Zoning Ordinance to accommodate the one to three acre density. Sherr Rt the proposed devel. 1, Solon ated that opment. Sheexpressed che her also liveconcernssabouthof development's accthe ess onto Hwy. 1. She noted that the traffic access is in the vicinity of the crest of a hill. with in hazardousassociated with the situati n could be created. Horowiosed tz questionedewhether there was a deceleration lane for her residential area. Ms. Kasik Scottethenaunotedewasthat thnote it was a direct egress off of Hwy. 1. d questions posed were questions of a specific nature that coul essed at process. Scott stated that the issueaddr of secondary the access �tosthe southern of the tract or the s bdi ision process ndsn tedbtothhatetnds he City i can control the issue at that stage. Clark moved to approve the rezoning of item CZ -8711. Horowitz seconded the motion. is Hsr onvincede th tau the edevelopervneedsnitroin oalookcatu Of a the whole 141 acres to be able to place the homes in such a manner so as to leave the maximum amount of open space.expressed his concern about access to the north and south tracts and questioned Cooper Haymond what would happen if they didn't get the access they wanted. Mr. stated that they wo directed explore other alternatives. Scott directed the public to review the minutes of August 8, 1987, noting that the issues that hat were raised at this meeting were also controleat theudevelopmental process. tated that the Commission has .o The motion carried unanimously. The Commission recessed for one minute, allowing the public to leave if they wished. 2. Discussion of an amendment to Section 36-23 (c) of the Zoning Ordinance to modify the provisional uses allowed in the CI -1, Intensive Commercial Zone. Moen distributed the -proposed amendment to the CI -1 zone. Moen / y1/- MINUTES PLANNING & ZONING COMMISSION FORMAL MEETING AUGUST 20, 1987 - 7:30 P.M. PAGE 10 also distributed a memorandum from Dick Boyle, First Assistant City Attorney, indicating parking, tree, and performance standards requirements that would apply to this amendment. Moen summarized the amendment pointing out that any small scale industrial use would have to satisfy the requirements of utilizing a maximum of 5,000 square feet and would also have to have certification by a pro registered poseduse engineer or withother the perform nceualified instandards before he building permit could be issued. Horowitz questioned whether the amendment could be retroactive. Moen replied no. Scott noted that he had spoken with Mr. Boyle concerning whether a building which housed a use which met the performance standards but which had setbacks which were inadequate would be allowed in this zone. Mr. Boyle told Scott that it would be allowed as an established non -conforming building and the use would have to meet the applicable standards. Horowitz moved to approve the amendment to Section 36-23(c) of the Zoning Ordinance. Hebert seconded the motion. Scott noted that he felt a list of inclusive uses would be more exclusive than a list of exclusive uses. He stated that his problem with the amended zone is more philosophical. Hebert stated that he felt the Commission was zeroing in on the one area at Highland Court and pointed out there are other CI -1 zones in the city. Scott noted that his concerns do reach to other commercial and potential commercial zones. Horowitz noted her concerns are with the zone as it abuts residential areas. Hebert stated that he is also concerned with that issue but that areas other than the Highland Court area should be looked at and kept in mind. He emphasized that with certification of performance standards compliance, those potential negative impacts should be remedied. Mr. Schnittjer asked the Commission whether they could conditionally zone some specific areas for light manufacturing. Scott stated that one can restrict uses via conditional zoning but o• one can't expand uses via conditional zoning. The motion carried by a 3 to 2 vote, Scott and Cooper voting no. Cooper stated that his reason for voting against the amendment is that he doesn't believe light manufacturing should be allowed in the CI -1 zone. v /13*�_ o• r MINUTES PLANNING 8 ZONING COMMISSION FORMAL MEETING AUGUST 20, 1987 - 7:30 P.M. PAGE 11 Scott questioned whether the issue of defining occupancy must be resolved. Moen noted that the Zoning Code Interpretation Panel has already addressed this definition, thus that question is moot. Beagle noted that the City Council will be setting hearing on this issue for September 8, 1987. This is to accommodate a recent inquiry from a prospective industry that might be able to take advantage of this provision. OTHER BUSINESS: 1• Discussion of proposals for Community Development Block Grant (CDBG) assistance. Scott asked the commissioners to have suggestions for proposals at their next meeting. Horowitz recommended that commission support the issue of accessory apartments and the use of block grant funds to support the cost of promoting it. Scott asked that the recommendation not be considered until the commission has had a chance to debate the issue. Moen stated that this item will be Placed on their August 31, 1987, informal agenda. Planning and Zoning Staff Information Beagle distributed a Histomemorandum from the National Trust for ric Preservation which he also distributed to the Historic Preservation Commission which covers two recent Supreme Court decisions. Horowitz the tree educated across is stated that she feels there situation in Iowa City and about tree trimming. Hebert much different than getting The meeting adjourned at 9:35 p.m. Minutes Approved is a.Potential problem with that the public should be noted that getting the idea it done. /13 .1. MINUTES PLANNING & ZONING COMMISSIONFORMAL CEPTE146ENTEIri1 UN - 7:30 PRS CIVIC CENTER COUNCIL CHAMBERS ME14BERS PRESENT: Clark, Cooper, Dierks, Horowitz, Scott, Wallace MEMBERS ABSENT: Hebert STAFF PRESENT: Boyle, Kritz, Moen, Rockwell CALLCALL—: Chairperson Scott called the meeting to order at 7:31 p.m. PUBLICO DISC=: There was no public discussion. CONSIDERATION OF THE MINUTES OF AUGUST 20, 1987: Horowitz moved to approve the minutes of August 20 the motion. The motion carried, 3 in favor, 2 abstentions7(Dierks and Wallace were not present at the August 20, 1987 Cooper seconded Of the vote. , meeting). Clark arrived at the time DEVELOPMENT 1• 5-8716. Public discussion of an a Inc. for approval of a PPl�cation submitted b ment (LSNRO) plan for preliminary Large Scale Non -Residential limitation period: for eprombepelty located at 1722 Stevens Drive 1987). (45 day Moen reported that, at the last meetinto g, Metro pavers proposal to expand existin offices Presented its batch plants and to construct an uneclosedsshelter e two xfor � heetorageoof equipment quip entand/or su thatsupplies. threeAt itemsaend of the addressed pr meeting, In regard requested reservation of art of 9, the Commis_ allow for the extension of South f he access drpe�oto MetroyPavers nto east across this property, 9 Avenue as it is extended from the location of the property y' staff has determined that the amount and time of final Y shown on the plan that is to be dedicated t the Southgate Plan it approval is sufficient to allow the extension of located immediately to has been proposed in an approved plat of Y the east of the Metro Pavers tract. Property The Commission had, requested that the Riverfront commission be Opportunity to look at the plan because of the site's proximity Iowa River. Staff member Rockwell attended the gito the ven the meeting the evening of September 2 Riverfront Comission discussed, and had ,information pertainh�ere the Metro Pavers g to this application. was PPlication. .314q- a Planning & Zoning Commission September 3, 1987 Page 2 Overall, the Riverfront Commission felt the proposal would result in site improvements, particularly in air quality. They considered the concern expressed by a member of the Planning and Zoning Commission about cement dust runoff and felt it would be mitigated by the natural topographical features of the sandy soil and the dense vegetation which would act as a filter. The Riverfront Commission then voted unanimously to endorse the Metro Pavers proposal, but did express concern about the vegetative screen. The Commission recommended that the existing vegetation be retained in its entirety and that it be maintained to enhance the integ- rity of the area. The Riverfront Commission felt there should be some stipulation or agreement that the vegetative screen be retained and that there not be a complete waiver of the screening requirement by the Build- ing Official due to the grade difference between the river and the Metro Pavers site. In addition, derelict and rusted equipment should be pulled away from the vegetative screen and the riverbank area should be main- tained to preserve the natural integrity of the the screen. Moen then commented that the Fire Chief attended the informal meeting on August 31 to discuss options available to provide fire protection to the property. Moen deferred to the applicant's engineer to discuss the alternatives being considered by Metro Pavers for resolution of the issue regarding sources of water for firefighting purposes. Discussion: Larry Schnittjer, 465 Highway 1 West of MMS Consultants. Schnittjer stated Metro Pavers is presently pursuing the option of extending a water main from Gilbert Street westerly along the proposed right-of-way of Southgate Avenue but has not had a chance to meet with Mr. Kennedy, the owner of property east of the Metro Pavers access road. At this time the applicant, therefore, respectfully requests that this item be deferred until the next meeting to pursue obtaining the easement needed to extend the water main. Schnittjer indicated he would provide the City with a waiver of the Commission's 45 -day limitation period. Wallace moved to defer the item until September 17, 1987. Horowitz seconded the motion. The motion carried unanimously, 6-0. 2. Z-8703. Public discussion of a City -initiated application to vacate the northsouth alley located south of Davenport Street, north of Bloomington Street and east of Reno Street. Rockwell reported that Nicholas and Iris Peet, 1225 E. Davenport Street, Iowa City, had requested that the City vacate the north -south alley between Davenport and Bloomington Streets east of Reno Street. None of the other abutting property owners are willing to purchase any portion of the alley. However, each of the five abutting property owners signed a statement indicating willingness to accept ownership of the half of the alley abutting their individual prop- erties following purchase of said alley by the Peets. This would be accomplished as follows: The City would convey quit claim deeds for the individual alley segments to the six abutting property owners immediately after the Peet's purchase of the entire alley. /34Y Planning & Zoning Commission September 3, 1987 Page 3 The Peets want to acquire the alley to convert their portion into a pri- vate drive to their garage and also stop through traffic, which they report causes a safety hazard and property damage, such as broken win- dows. The alley itself slopes from north to south and is rutted and washed out having the appearance of serving as a shallow drainage chan- nel. The 16 foot right-of-way has been narrowed due to encroachment of large bushes and other vegetation along the alley. Staff recommended approval of the alley vacation as requested for the reasons cited above. Horowitz asked whether Mr. Peet wanted to own the whole alley or just half the alley adjacent to his property. Rockwell answered that Mr. Peet wants to acquire only the half of the alley adjacent to his property, but will enter into a cooperative agreement with his neighbor to the east for joint access and use of the entire alley. Horowitz stated that she had driven on the alley, and agreed with staff that it would be prudent for the City to vacate that property. Horowitz moved to approve V-8703, subject to the reservation of a utility easement over the entire alley. Cooper seconded the motion. The motion carried unanimously, 6-0. ZONING ITEMS: 1. Z-8608. Public discussion of an application submitted by Southgate Oeve opment Company to rezone property in the Highlander Addition from CO -1 to RBP. Dierks moved to defer this item until October 1, 1987. Horowitz seconded the motioh. The motion carried unanimously, 6-0. 2. Public discussion of permitting accessory apartments in the single family residential zone. - - ter, —Ui�eu.or or noustn &Inspection Services. Boothroy noted that the Commission had been provided with a copy of the proposed amendment to allow accessory apartments in single-family zones. An accessory apartment is a unit created out of surplus space within a home. The idea is to provide the homeowner the opportunity to better utilize that space at such time when a change in a property owner's lifestyle makes it desirable to share a part of the residential structure with another individual or individuals. The accessory apartment is not consid- ered a duplex. Allowing the establishment of accessory apartments is intended to promote the efficient use of older homes and to encourage investment in the preservation of historical houses. It makes it finan- cially possible for older homeowners to remain in their home without subsidies despite rising property taxes, heating bills and maintenance costs. It allows security and companionship through shared housing ar- rangements. It provides a way for older homeowners to stay comfortably in homes they might otherwise have to leave. The ordinance has been redrafted to limit the establishment of accessory apartments to older ,. homeowners or to elderly tenants and the handicapped. This requirement is assured via a notarized affidavit that must be submitted by the owner /341 Planning & Zoning Commission September 3, 1987 Page 4 verifying that he/she will occupy one dwelling unit and that one of the occupants of the other unit is elderly or handicapped. This affidavit would have to be submitted to the City prior to the issuance of an acces- sory apartment permit. This ordinance is not in final form but is in- tended to be used as a basis for public discussion. Wallace asked what the definition of elderly was. Boothroy replied the HUD definition of elderly is used which includes handicapped persons and persons 60 years of age and older. Clark asked if there would be a concerted effort, if this ordinance is adopted, to do away with existing non -conforming units which would be considered accessory apartments under this ordinance. Boothroy replied that existing, nonconforming accessory apartments not limited to elderly residents would be eliminated as they were discovered. Dierks asked what codes accessory apartments would be required to meet. Boothroy answered that, as accessory apartments would be creating new space, they would have to meet minimum building and housing codes which would be required for any new construction. The renewal process would be similar to that required of rental properties and accessory apartments would have to meet housing code maintenance standards. Dierks asked whether an accessory apartment could be considered one room. Boothroy replied that yes an efficiency would be possible but that the bathroom would be a separate room. Scott asked whether a minimum floor area was required for an accessory apartment. Boothroy replied that the minimum floor area was 300 square feet. Wallace asked whether a person younger than 60 years of age but with Alzheimer's disease could qualify as an accessory apartment participant. Boyle replied that a definition for handicapped is contained in the Social Security regulations and that that definition also includes mini- mum requirements that must be met before an individual qualifies as a handicapped person. Rockwell commented that both physical and mental handicapped conditions are considered in the Social Security regulations. Wallace asked if Alzheimer's disease was included. Rockwell replied that she believed that Alzheimer's disease would be included in that defini- tion. Boothroy replied that a specific definition would be needed in the ordinance defining who is elderly and/or handicapped. There are specific standards that already exist that could be included in this ordinance. Jean Snow Director, Elderly Services, commented that she sent a letter to the Commission several weeks ago addressing the issue currently before the Commission. Snow said she doubted that many people would question the ethics of keeping people in their homes as long as possible. She re- quested that the City ordinance be changed so that this could be done within the limits of the law, because she knows accessory apartments do exist and is concerned by the number of times Elderly Services has been unable to assist people planning to rent spaces in their houses. Four such requests were received in the last month. The average age of the Shared Housing applicant is 80 years old, and almost all participants are • functionally impaired. The extent of functional impairment depends on the / 377f Planning & Zoning Commission September 3, lgg, Page 5 person but this gimpairment can make accomplishing taking Out the viduals need help garbage, household chores everyday tasks such as ing homes P and they are either etc'' impossible. These indi- small apartment 'or for the fortunate g0ing to receive it they ha ones such as the Dentersgo into nurs- to address that issue, Peen to own. Snow said move into a the Centers were present Snow then reviewed program some of the accomplishments program has noting that 56 placements have been of the Shared lower rent ineexchanexistence. Snow explainedmthat tenants in the tare Housing an income of ge for services. Years the 5400 per month is able to elderly lad charged a help doing everyday chores y' for example, with Program is carefull which have additional income and get compatible. Y regulated to assure become difficult for her. follow_u A Police check is made on the tenants renter and homeowner are along, Ps are conducted to make sure tenants and Snow added the matched individuals are that Dierks commented getting can rent m nted or the way the ordinance is the units must es y apartment. Doothro currently written is concerned occupied by an elderlyy answered that at least one to make additit she onal people who may take dvanta a erson Dierks re tomak s, income withOut 9 of the program inaorder elderl Clark commented that Shared ung any hel Y people need in Housin P with day-to-day ac - not adequatel g help and the accessary addresses the problem of citizens, y restrict the use of accessory y apartment Y apartments ordinance does to this group of Dierks asked whether she was uncomfortable a referral system could be sent going through uncomfortable rwith having everyone who sough up, Snow indicated t an commented that Snow deals due to an inadequatehstaffaccessor the home while with c size y apart - how accessory the Commission is onpatibility between the Doothroy Y apartments more concerned with the People sharing Snow if she antici ates will affect that neighborhood,ne1ghborhood and should this le P an increase in the Horowitz asked accessory apartments ion be approved, Snow answered thOf at she elderly would department Y persons and people in increase her staff didn't think or independence until general don't like to workload because ii is absolute) give up their most Horowitz Y necessary, Privacy commented that she supports the elderly homeowners to remain in their homes will take advanta program butdoes regard to enabling Horowitz then vantage ne the program for the reasons notthink SnowthstaiedY o• implementation of sits and suhe Pose of the proposed ordinance and the and not by the City's suggested it should be done by Elderl volvement of the Housing staff Department, y the apartment is structurail is necessary Snow replied that the in - of the occupant. Y sound and meets Otto ensure that the accessory concern but is also concerned that sheyunderstoodcodes to ensure the safety accompany Housing staff that someone from ElderlyDirector Snow's frailty of some elderly members to inspect the Services should the proposed ordinance y People. Horowitz again had Property due to the is to be implemented, questions as to how 1.3 Planning 8 Zoning Commission September 3, 1987 Page 6 Clark asked whether not having this proposed ordinance has contributed to the lack of elderly homeowners willing to have someone move in with them. Snow replied that it was a possibility. Clark then asked whether having this proposed ordinance will add to the available pool of elderly home- owners. Snow replied yes because currently her department must turn people down like the Denters. Snow indicated the Denters had planned to convert their basement into an apartment with its own entrance, but because their home was located in a single-family residential area and could not pass City inspection, they were not allowed to do this. Mr. Chester Denter, 435 Third Avenue. Mr. Denter indicated that he and his wife are oth past 0 years of age. His wife has trouble seeing and both are hard of hearing. They intended to have someone live in their basement which is completely carpeted and has a full bath in order to have someone help care for them. When it came time for inspection of the unit by the City, he was told the ceiling wasn't high enough. When the contractor applied for a permit to build the outside entrance he was told that no one could live in the basement. The Denters contacted Shared Housing but they couldn't do anything and eventually they moved into an apartment building they own. They moved into one unit and a student all couple was hired to move in the unit across the hall. This couple does Denters the pay othegcouple'slrent andfor utilities. However, there in xsnateenough room in the apartment for all of the possessions that filled the Denter's five room house, basement and garage. Mrs. Mar Margaret Denter, 435 Third Avenue. Mrs. Denter stated it is hard for anyone to eave their home but their home was especially convenient because there were no steps. They were told, however, that it was abso- lutely impossible to have anyone live in the basement or to have more than one unrelated person live in their home with them. One person couldn't take care of both the indoors and outdoors so the Denters had to rent their house and sell a lot of their possessions. Although it's too late for them, the Denters are at the meeting because they might be able to help someone else by telling their story. Chairperson Scott commented that this item will be on the next Planning and Zoning Commission informal meeting agenda on September 14, 1987. The Commission's intent is to vote on it in ordinance form at the September 17, 1987, meeting. Scott then asked if there were any further questions to staff or comnents by Commission members. Horowitz asked whether the ordinance as it is proposed was a cooperative effort between Housing and Elderly Services staff members. Snow replied ^' that she and Boothroy have discussed the ordinance. Horowitz then asked if Snow has seen reports on how other cities have implemented similar ordinances. Snow noted that Diana Miller of her staff would be better able to answer that question. Wallace commented that she would like to see a better definition of elderly in the ordinance or reference towhere a definition could be found. Boothroy replied that the ordinance as currently drawn up is deficient in that regard and that a definition will o� a Planning Z Zoning Commission September 3, 1987 Page 7 be added. Scott asked whether that definition would reference both the HUD definition and Social Security regulations. Boothroy replied that both could be referenced. Boothroy indicated he would provide copies of both definitions at the next informal meeting. Wallace asked whether most Shared Housing arrangements are a roomer type arrangement. Snow replied yes. Dierks asked whether the Denters could have had a single roomer. Boothroy answered that it may have been possi- ble under the Shared Housing program. Dierks asked whether extra parking is required under Shared Housing. Boothroy replied no. Clark commented that the approach the ordinance takes is too encompassing. The minimum age requirement of 60 years seems too low. He thought the program would be hard to police and there would be resistance from single family homeowners. Clark noted that he feels there is another way to accomplish the intentions of this ordinance. Cooper commented that while he is over 70 and doesn't need such a program, some might and he is in favor of the ordinance. Horowitz asked Snow what number of situations this ordinance would actually address. Snow replied that from her experience, 20-25 homes a year are handled by her department for the Shared Housing program. Dierks commented that she felt the ordinance would encompass more people than would actually need help. Snow replied that many elderly and most widowed women are extremely dependent on a fixed income and this ordinance would not provide such large amounts of income that it would be taken advantage of. Scott felt the concern over the effects of accessory apartments on single family neighborhoods are overblown. He indicated that the insinuation that this ordinance targets just those who would fall under the Shared Housing program is not accurate. He noted that this ordinance expands the potential of the Shared Housing program because some people may opt to participate in the current program but others may want to go through the program created under the proposed ordinance if adopted. Scott suggested that there may be children who want their parents to live with them in an accessory apartment, and that there will be people 60-70 years of age who prefer to develop an accessory apartment to augment their income. If the City wants to do something to benefit the poor elderly then opportunities beyond the Shared Housing program must be made avail- able. Scott commented that he endorsed a more expansive approach to assisting the poor elderly. Scott noted that if Commission members wanted specific changes made in the language of the proposed ordinance they should contact Boothroy prior to the next informal meeting. Horowitz requested that Diana Miller forward any literature on this type of program in other cities for the informal meeting on September 14th. OTHER BUSINESS: 1. Public discussion of the regulation of banner signs. Scott asked if there was any public discussion with regard to banner signs. Seeing none, Chairperson Scott asked if there was any discussion among Commission members. The Commission noted that the item was reviewed /300 Planning 3 Zoning Commission September 3, 1987 Page 8 at the informal meeting and, from that review, the Commission opted to make no changes to the existing ordinance regulating banner signs. The Commission noted that the item would be forwarded by staff to the City Council. 2. Remove from the table and set for public discussion on September 17, 1987, a proposed amendment to the Comprehensive Plan to change the land use classification of property located at 1825 DeForest Avenue from Low -Density Residential to General Commercial. The chair noted that the applicant is expected to submit a letter prior to the September 17, 1987, meeting requesting that the application to rezone this property be withdrawn. Horowitz moved to remove this item from the table and to set discussion of this item for the September 17, 1987 meeting. The motion was seconded by Wallace. The motion carried 6-0. PLANNING AND ZONING COMMISSION INFORMATION: Moen reported that the cul-de-sac proposed within Dean Oakes Second Addition has been renamed by the subdivider from Rita Lynn Court to quincent Court. However, the name Rita Lynn will appear as a street name on a subdivision plat proposed by the same developer that is expected to come before the Commission at the September 17, 1987, formal meeting. Moen reported that the joint meeting of the Historic Preservation Commission and the Planning and Zoning Commission will be held on September 23, 1987, at the Senior Center. ADJOURNMENT: The meeting adjourned at 8:41 PM. Minutes submitted by Kyle Kritz. Approved by: L� Sally ierks, Secretary o• 13 t/ .o• �g(') Mayor's Youth Employment Program Minutes Board of Directors Meeting July 15, 1987 Board 1•lembers Present: Doug Allaire, Linda Lavlrence, Nancy Hadson Rowley Jacque McClure, and Marsha La Follette , Staff Present: Peg McElroy and Kelly Jehle Call to Order: Doug Allaire called the meeting to order at 4:05 pan. I., Introductions & Welcome Approval of Minutes: The minutes of the June 17 & July 1, 1?87 meetings were reviewed by the board. Doug Allaire/Jacque McClure moved to r,-r,ve. Motion carried/MSC ILII. Approval l Reports: Peg McElroy re financl r February - A ril 19E7, viewed the corrected NOtIoni prove the corrected reports ofuFebrua�re/Jacque t•lat I on Y - April. IV. Additional Agenda Items: I - Peg announced she would be attending the National Youth Workers Conference, July 19-22, 1987, with Bill McCarty from Youth Homes, Inc., in Minneapolis. This is en excellent conference and a good opportunity for Mayor's Youth. Peg will give a review of her, trip at the next board meeting, 2. Peg made a request to the board for approval of a new computer system. Mayor's Youth of the purchase is currently using a. computer that is owned by Peg. This system is getting worn by so much agency use and Is not powerful enough for programs MYEP would like to use. Lucy Luxenburg, computer consultant for Mayor's Youth, has assisted Peg In shopping for a new computer, Doug Allaire suggested the board move to approve the purchase of system at $1,800,00. Bids will be accepted by several computer firms before making a decision. Nancy Madson Rowley/Jacque McClure moved to approve $1,800,00 purchase, I•lotIon carried/MSC /W9 0I7 v V. New Business Election of Officers The elections of new officers will be held in September. Peq suggested that the board form a Nominating Committee consisting of 2 -3 board members. Marsha La Follette/Nancy Madson Rowley volunteered. They will now make nominations for the positions of President, Vice President and Secretary/Treasurer. MYEP's 20th Anniversary Peg announced the 20th Anniversary of hIYEP is this year. She suggested the board form a sub -committee to gather ideas to celebrate and attract public awareness to the agency. Doug Allaire, Marsha La Follette and Nancy Madson Rowley volunteered. (Board members absent from the meeting can still Join If they wish.) A chair will be appointed to give monthly reports at board meetings. VI. Old Business Case Report 1. Peg gave a review of State Camp which the Iowa Conservation Corps/Summer Component enrollees attended July 6 - 8, 1987 in Springbrook. MYEP kids were there the first day by themselves due to a conflict in schedules; state camp dates were actually July 7-9, 1987. Peg was very impressed with the kids and staff this year. All went well, with the only violations being two (2) girls were 6 minutes late returning to dorms Tuesday evening. 2. MYEP created 53 Jobs this summer. A news release will be prepared and given at a later date. Youth Services Joint Facility - Sub -Committee Peg suggested a sub -committee be formed to help with the move from the current address to Iowa Avenue. The sub -committee would also help with the floor designs of the new office space. Jacque McClure volunteered. Peg also gave an update on the Iowa Avenue property. A final bid under $25,000 was received for the remodeling and renovations needed. The move is not expected to be done before MYEP current lease is up so Peg is negotiating an extension of one (1) month with the current landlord and foresees no problems. Peg will discuss a lease for the new property with Jim Swaim and City legal staff. Iowa Conservation Corps - Young Adult and Summer Component Peg gave an update on the Iowa Conservation Corps/Young Adult program. It will be ending early due lack of remaining payroll funds. However, this Is not a problem with the enrollees. They will enjoy a break before the beginning of a new school year. The Iowa Conservation Corps/Summer Component will be ending July 24, 1967. The enrollees have completed the Turkey Creek project and the Finkbine Natural Prairie Area project. The Handicare Daycare Area project was cancelled as the contractors were not prepared for MYEP's assistance during the program period. All youth are currently working on the Ralston Creek project. Any work that is not completed now will be picked up by the In -School kids this fall. /3 vs .V' Youth Services. Foundation The Youth services Foundation met July 8, 1987, The major part of the meeting was discussing Public Relations with guest Roy Justis. They came up with a 2nd draft of the by-laws and will be working ori the 3rd draft. The next meeting will be held September S, 1987 at 4:00 p,m. at the Iowa City Public Library. Doug Allaire/Jacque McClure moved to adjourn the meeting at 4:55 p.m.. Motion carried/MSC The next meeting will be held on September 16 1987, If you have a conflict With that date, please call the o{floe. There will be no meeting in October. Respectful ' ctful l�CY SS�uCbmmii tttted Jan Liggett, Secretary/Treasurer Kelly Je hl e; -Office Manager /J or NMYOR'5 YOUTH EMPLOYMENT Pmunm Financial Report February, 1987 FY 1907 (Eighth Month) Revenue & Support: Department of Social Sarvl COs State of Iowa FY 86 State of Iowa FY 87 City of Iowa City City of Coralvilla United Nay of Johnson County Board of Supervisors Iowa City Schools Refunds Interest Revenue University of Iowa Transfers Donations Iowa City Road Races ------------------------------- Total Revenue: Empensas: Salaries & Magas-Staff Salaries & Hages-Enrollaes Pension and Retirement Insurance (Health, Life, & Oisab. Office Supplies & Minor Equipment Misc. Commodities Data Processing Professional Services Phone a Postal Communication Nausprint Communication Travel & Education Insurance Utilities Printing (k Equipment Service Technical Service Rentals Misc. Services & Charges Building & Construction Supplies Furniture & Office Equipment Transfers Mileage ------------------------------- Total Expanses: Not Revenue CLoss): _. ___-________ runo naiance: In -School School Current YTO __________ ---------- S.00 $.00 .00 C 5,317.00) 1,198.00 3,093.00 2,500.00 20,000.00 .00 1,750.00 500.00 9,291.00 .00 3,000.00 3,000.00 3,000.00 26.00 1,879.00 .00 191.00 .00 .00 .00 30.00 .00 100.00 ---_ -00 ^--2,000_00-_ 57,179.00 533,917.00 .00 52,575.00 519,393.00 1,622.00 5,905.00 530.00 2,726.00 136.00 1,959.00 13.00 81.00 .00 60.00 35.00 272.00 - .00 .00 151.00 1,023.00 .00 .00 .00 173.00 .00 1,315.00 .00 .00 32.00 255.00 .00 .00 380.00 3,215.00 .00 199.00 .00 .00 .00 .00 .00 .00 90.00 950.00 ------------------------ 5,56-1.00 $36,026.00 1,610.0D --C 2,109_00) Sumner Hapoloan Summer Transition Transition Current ._______ Park __________ YTD __________ Currant YTO 5.00 S.00 - $.00 __________ 5.00 ---------- 5925.00 .00 .00 5,799.00 .00 .00 .00 .00 17,999.00 .00 .00 .00 29,177.00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 oD .Do .00 .00 .00 .00 .00 .00 '3.00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 au .00 .00 .00 ______-___________________________________ ------------------------------------------------------ .00 .00 .00 .00 5.00 5.00 597,938.00 S.00 __ _ 5925.00 5.00 SAO S3, 016.00 5101.00 5719.00 -.00 .00 12,606.00 377.00 377.00 .00 .00 1,369.00 10.00 96.00 .00 .00 57.00 .00 .00 .00 .00 289.00 .00 .00 .00 .00 111.00 .00 .00 .00 .00 35.00 .00 .00 .00 .00 .00 .00 .00 .00 .00 339.00 .00 .00 .00 .DO .00 .00 .DO .00 .00 555.00 .00 .00 .00 .00 909.00 .OD .00 .00 .00 .DO .00 .00 .00 .00 369.00 .00 .00 .00 .00 5,738.00 .00 .00 .00 .00 180.00 .00 .00 .00 .00 195.00 1.00 1.00 .00 .00 19,560.00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 -___------ .00 ------'""------------------"'------------ 299.00 .00 .00 $.00 S.Do $95,057.00 5997.00 $1,193.00 .00 .00 2,381.00 C 997.00) C 268.00) 11,290.00 (57,378.00) C5269.00) Total Total Currant YTO S.00 5925.00 .00 932.00 1,198.00 20,592.00 2,500.00 99,177.00 .00 1,750.00 500.00 9,291.00 .00 3,000.00 3,000.00 3,000.00 26.00 1,879.00 .00 159.00 .00 .00 .00 30.00 .00 100.00 .00 2,000.00 57,179.00 582,280.00 52,676.00 S23,128.00 1,999.00 18,380.00 598.00 9,186.00 136.00 1,516.00 13.00 365.00 .00 171.00 35.00 307.00 .00 .00 151.00 1,362.00 .00 .00 .00 728.00 .00 1,729.00 .00 .00 32.00 619.00 .00 5,738.00 380.00 3,395.00 1.00 395.00 .00 19,560.00 .00 .00 .00 .00 90.00799 00 --------------------- __ __ 5,061.00 $82,276.00 1,113.00 9.00 lJ�jq) MINUTES DESIGN REVIEW COMMITTEE Subject to Raproval THURSDAY, SEPTE14BER 3, 1987 - 4:00 PM MEMBERS PRESENT: Amert, Haupert, Nagle, Novick, Sinek, Welt MEMBERS ABSENT: Alexander, Eckholt, Sieberling, Waters STAFF PRESENT: Cain, Reggentin GUESTS PRESENT: John Gross, DTA RECOMMENDATIONS TO CITY COUNCIL None. CALL— The meeting was called to order by Chairperson Welt at 4:05 PM. INTRODUCTIONS Welt introduced the guests and members present, APPROVAL OF MINUTES Haupert moved, seconded by Novick to approve the minutes of Jul Motion carried unanimously, pC,,,,.,, _- _ Y 16, 1987. •�.�uc runt PARKING RAMPS Gross showed the Co —r a small scale version of the proposed signage and the background colors that are available. He said the signs at the pedestrian exits at the Old Capitol Center and and would be 23" x 35" 9 would be placed three times annually23-1xin size. Gross stated that the signbsuwouldtbeeupdated toilers, due to wear and tear and changes in the wall In the ramps the signs will be mounted under Participating participating re- signs for store dcipati g merchants will have the plexiglass affixed to i logo repeated in smaller Welt questioned where they would located in that specific locations have not been selected but a consideration, the parking ramps. Gross said maybe in sans Amef or ken if the signs would be typeset. number of ideas under merchants, Except for that serif, depending number Gross said yes, provided, , the signs would lookessentially l participating Y like the sample Sinek questioned how many retailers participate. Gross stated that about 7p merchants are included. He also stated the parkin copies of the list of merchants for interested parties. Groo• program would be advertised in the Dail g lot attendants have zen• Novick questioned if the smal er Iowan and the IowasCitlso said this answered affirmatively, sjgns would be Y Press -Citi - placed on buses- i .a• a Design Review Committee September 3, 1987 Page 2 Nagle moved and it was seconded by Sinek to approve the design for the sign- age in the parking ramps. The motion carried unanimously. DISCUSSION OF SUGGESTIONS FOR FY88 CDBG PROPOSALS Cain referred to the memos included in the meeting packet and explained the federal objectives for use of CDBG funds. Welt suggested that a structure to house maintenance tools be constructed in or near the Plaza. He said it would help to prevent further blight to the landscaping. Sinek questioned what was presently in the existing kiosks. Cain stated that at least one contained a mail deposit box and one contained wiring. She said she would check and asked how much space was needed for tools. Haupert stated the largest item was a wheelbarrow along with hoses and other tools. Cain said CDBG regulations would probably not allow funding of a new kiosk in the Plaza because that project was already complete. Novick asked if the kiosk was put in the new mini -park would it be allowable. Cain stated it was too late to alter the construction plans and adding it later would also probably not meet requirements of the CDBG regulations. Sinek asked if there was a raised platform in the mini -park to possibly store tools. Cain said yes, but it was only about one foot high so there would be little roan for storage. Novick stated the ideal thing to do was to build another kiosk. Gross asked about the possibility of funding a new planting plan. Haupert stated he is still looking into this with a group of 5 experts to advise appropriate plant species and placement. Novick stated that the hosta bed was looking extremely good and the people taking care of it should be com- mended. Seiberling said the local chapter of the Hosta Society was caring for this bed. Cain stated that if the City were to agree to install multiple -unit newspaper vending dispensers, no money had been allocated for this purpose. She also stated there are a number of different ways the units could be organized. It was asked if CDBG funds could be used for this. Novick stated that if a choice had to be made between the kiosks or banks of newspaper dispensers, the newspaper banks should be chosen and the kiosk be addressed later. Cain said that she would ask the City's CDBG Division about the eligibility of the projects mentioned. Cain stated that if kiosks or newspaper vending machine are eligible projects within the CDBG regulations, an application would be completed. Haupert felt vending banks should be the first priority. He thought that three banks would necessary. Sinek asked what was the greatest number of machines in any one area. Cain stated that in 1985 eight was the greatest number in any one area (on the corner of Clinton and Washington Streets). /3 41e .1. Y Design Review Committee September 3, 1987 Page 3 COMMITTEE BUSINESS City Plaza Clean-up Gross mentioned the Plaza Party for downtown area cleanup on Saturday morning, September 12. He explained it is sponsored by the Downtown Association and supervised by Project GREEN and the City. Haupert asked 7—Foo-Is would be necessary for people that wished to participate. Gross said it would help to bring your own small tools. Gross also stated it was the ultimate goal to get the fraternities and sororities involved to establish a sense of responsibility for keeping the downtown clean. Cain passed around a sign-up sheet to Committee members. 2. Up -date on Newspaper Vending Machine Regulations Cain said the memo from the Legal Department (included in the meeting packet) has been scheduled for informal City Council discussion on Mon- day, September 28. Committee members agreed that Welt would attend the discussion to represent the Committee's concerns. Those present reiter- ated support for the DRC's recommendation to Council in 1986 to regulate the placement of newspaper vending machines in the downtown. Cain said she would try to get assistance to up -date the survey of dispensers in the CBD that she did in 1985. 3. Up -coming Meetings Welt reminded members of the information session for board and commission members that was scheduled that evening. Welt also noted the items he planned to present to the City Council at the City Council -Chairperson meeting scheduled for September. Members did not have additional items for Welt to include. ADJOURNMENT Haupert moved and it was seconded by Novick to adjourn. The motion carried unanimously. The meeting adjourned at 5:05 PM. Minutes respectfully submitted by Mark Reggentin. 1304 4,,ge) M MINUTES IOWA CITY RIVERFRONT COMMISSION WEDNESDAY, SEPTEMBER 2, 1987 - 7:30 P.M. SENIOR CENTER CLASSROOM MEMBERS PRESENT: Bruner, Daly, Gerleman, Helmer, Jones, Lovell, Stroh, Wachal, Watson MEMBERS ABSENT: O'Brien STAFF PRESENT: Rockwell, McClean OTHERS PRESENT: Kay Gillies, Project GREEN RECOMMENDATION TO COUNCIL: None. CALL TO ORDER AND APPROVAL OF JULY 8, 1987, MINUTES: Wachal moved to approve the minutes of July 8, 1987. Stroh seconded and the motion carried unanimously. REVIEW OF LARGE srai F mnu_occrnr.0+..1 ......_. Helmer noted that everyone had been sent a copy of the blueprints and thus had the opportunity to review Metro Pavers' site plan. Daly thought that Metro Pavers had existed at this location for more than ten years. He recommended approving the project since it involved an upgrading of fa- cilities, not an expansion. Jones stated that he had visited the site, and while he was there, the owner of Metro Pavers had raised concerns about the City requiring instal- lation of either a large water storage tank or a fire hydrant in order to have sufficient water capacity to fight fires. Rockwell noted that another option proposed by the City Fire Chief was for Metro Pavers to sink a dryhydrant in nearby Sand Lake or in the Iowa River. Rockwell stated that the fire protection issue was important, but there were more germane riverfront issues for the Commission to consider. Stroh pronounced that he believed the project report was worded so that Metro Pavers would be waived from the screening requirement. This re- quirement calls for maintaining a natural vegetative buffer between the site improvements and the river. Stroh felt the change in grade was not a sufficient reason for the City Building Official to completely waive the screableetonsee theyements. He Metro Paversositedout frrom ahat canoeeinthouh onethegriver,mthereht nwould be a direct view of Metro Pavers from Sturgis Ferry Park on the opposite bank. Rockwell stated that the Riverfront Commission's recommendation could be written requesting that the City stipulate that a natural screen be maintained by Metro Pavers, and expressly stating that if trees in this buffer are washed out or removed, they must be replaced at Metro Pavers' expense. Gerleman noted that Metro Pavers had gone a long way in improving the site (cleaning the site, filling in holes and planting bushes) and that he supported the development plan. Jones noted that the vegetative screen as 1307 IOWA CITY RIVERFRONT COMMISSION SEPTEMBER 2, 1981 PAGE 2 it exists now is filled with rusting, derelict machinery. Helmer sug- gested that the Commission add to its recommendation a clause stating that the Commission wants the screen maintained in a way that will enhance the riverbank area. The Commission members were in agreement that due to the sand the soil and the dense vegetation that exists between the cement batch plants and the Iowa River, Y nature of environmental impact of concrete project dust/wash would runoff into rived. In fact, the Commission agreed that the proposed plan should improve air quality in the area. MOTION: Stroh moved to endorse the Large Scale Non -Residential Develop - men Site Plan submitted by Metro Pavers with the provision that Metro Pavers be required to maintain the vegetative screen along the Iowa River in a way that will enhance the riverbank area. Gerleman seconded. _ motion passed unanimously, The DISCUSSION OF PROPOSALS FOR 1988 CDBG FUNDING: Lovell proposed installingIowa Street, where the river isthreateningsto undercut the in the Iowa Rsidewalk and iver near ueven- be usedlasDa Dubuque Street initself, to this Lovell thought that Dr. Odgaard slideshow that Odgaard showed to the Comnissionlwas Helmer excellent that descrip- tion Of the vanes. Daly believed that the Iowa method. Jones said that if the vCit was too big and slow for the vane danger was imminent, then perhaps the vaneswas cweredneed9 riprap and if the with a riprap project the materials were free and the labor available through the City. Watson reminded the Commission that in Dthe noted that rapping proposals have not faired well in the CDBG funding asked if the Commission wanted to ask the Cit s rip vanes instead of ri ra process. Helmer that the Public WorksDepartmentcowas nsider usingIowthat aVanes as o parsider t of the bank stabilization along North Dubuque Street above Park Road, and propose it as part of their Capital Improvements Plan. MOTION: Watson moved that the City Public Works Department be requested �sider using Iowa Vanes as a element concerning the east bank of the Iowa River along N. Dubuque Street part of the CIP riverbank stabilization and Terrell Mill Park, north of Park Road Bridge nimousl, Lovell seconded. The motion passed unay, Lovell thought that continuing the MYEP Ralston Creek project was very important. Daly noted that CDBG funding was specifically targeted to benefit a sizeable number of low- and moderate -income (LMI) people. would rather see the funding going to river projects greater number of (LMI i He People than creek projects. � which impact a Watson read the three national objectives of the COBB program and thought that river or creek projects would only meet the objective of eliminating blight. He stated that a high priority of the Committee on Community 4 13 V7 IOWA CITY RIVERFRONT COMMISSION SEPTEMBER 2, 1987 PAGE 3 Needs (CCN) and the Council has been to employ youth in constructive, environmental projectsthat projects. fr ethe highest�chance hof getting Commissionf nd g huWatsonhsaid that CCN makes recommendations to Council on the allocation of the funds and targets projects to low-income census tracts mainly around the down- town area. Wachal believed that for purposes of discussion, the Co may members should feel free to suggest as many projects as there may be mm interest in, and then vote on which projects to propose to CCN for 1988 CDBG funding, Daly suggested Sturgis Ferry Park as a location where the Mayor's Youth could participate in a CDBG funded project. Helmer noted that the Mayor's Youth were not too keen to work on areas along the river. He suggested that liability or danger could be the reasons why they did not select river projects. Helmer suggested that the fishing area near the Highway 6 Bridge could be an area to propose for improvements, Daly agreed and said that this area was one he had in mind. Daly believed that improving fishing access and other uses of the river would benefit low- and moderate -income people. He explained that this inexpensive activity, if made more accessible, would especially benefit those the funding is targeted for -- low- and moderate -income persons. Daly told the Commission that the more people you can get to use a facil- ity, the more people will clean and maintain it properly. It was sug- gested that Daly contact Merle Neubauer, an active proponent for fishing access and improvements along the Iowa River, for assistance in surveying fishing access needs and user income levels. MOTION: Daly moved to submit a COBB application for public use access for fishing and picnicking, including installation of benches, tables, fishing piers, and handicapped access trails in Sturgis Ferry Park, Terrell Mill Park and at the Highway 6 Bridge on the motion passed unanimously. Iowa River. Wachal seconded. The MOTION: Lovell moved and Watson seconded the motion to submit a joint 1799G application with the Parks and Recreation Commission, Mayor's Youth and Project GREEN for MYEP to be funded to continue beautification and bank stabilization work on public areas along Ralston Creek and the Iowa River. The motion passed unanimously. LETTER OF APPRECIATION TO MAYOR'S YOUTH: Helmer suggested that the Commission write a letter of appreciation to the ° Mayor's Youth Employment Program for the work done on the Ralston Creek Bank Stabilization Project. The letter should mention the Commission's appreciation of the excellent work of the MYEP Environmental Coordinator, LeAnn Weih. Jones asked how long the gabions installed along Ralston Creek by the Mayor's Youth would last. Daly answered that since the gabion links were galvanized, they would last 20 to 30 years. Y /3 V 7 IOWA CITY RIVERFRONT COMMISSION SEPTEMBER 2, 1987 PAGE 4 ASS The Commission discussed it had planned for FY88 ing eight activities discussed: 1. 2. ,o• G OF FY88 COMMISSION EVENTS ANJ AL11V1 11CJ- and set up Committees for each of the activities as listed in the FYB8 Annual Report. The follow - were listed on tTie—(onmis�"worksheet and Bruner and Watson had already signed up to participate in cnib >6--J• Stroh and Jones volunteered to assist them. Rockwell noted that previously this Committee had looked at the possibility of the trail going from the Coralville Reservoir Dam as far south as Ryerson's Woods. Rockwell announced that the next 2meeting 4. oatt1is TraalmStudy Ccommittee would be Thursday, September will be held in the Iowa City Planning and Program Development Depart- ment off the on the third Stanley Study floc the Rivero Corridor of the Cmmerce enStudy will ter. At thbe meeting having a�preliminaryhr repTe ort committee ady for athe RiverfrmeCoommiss�iionybyfOctober taR7 Watson recommended deleting the words 'Iowa City" rrom N•�,,, activity. He thought tthe scope ofon atheeactivitto this includrevised a larger area (Johnson County). The Lovell, Wachal and Bruner volunteered for this activity. Wachal will Coit - tee. Helmermstatedn Riverbank heStabilization as Of committeehadPdone anCexcel- lent job with this activity. He especially liked that private entrepreneurs were invited to display their erosion control materials ole couldeobtaintinformatonafrom ttoseainiothe ebusiness and coulde have hands-on review of the materials and costs. Helmer suggested that ects members of the Committee obtain photos. tion These pictures hs ofstabiliza couldprobeJused that people are currently constructing. in the presentation. Rockwell asked the Committee members to set a time for next tbresentation. Wachal responded that it should be hPld nolater Fe who in a. Photo Contest ublicorelationssand arrange last foryear, judging cof.the con uc e P photos for the 1988 contest. b cnarial Recognition Award: Watson, who chaired the Award Commit - he thislyearyedHe tolfdred thetcommissiontthatwarcomnittee was unominations nnecess 13447 IOWA CITY RIVERFRONT COMMISSION SEPTEMBER 2, 1987 PAGE 5 sary; that he would be able to organize the Special Recognition Award applications for Commission review. Helmer expressed his desire for having a process that was well thought out and discussed among the Commission members. Library Display: Lovell and Wachal said that they will co-chair is activity again, as they did last year. Helmer said that he liked the 1987 library display. Lovell replied that the library staff had helped greatly. d. Proclamations, Awards Ceremony: Rockwell said that she will continue to arrange for the proclamations to be issued and signed, and for certificates to be awarded at the first Council meeting in June 1988. e. _Boat Safety Week: Helmer said that he will do a layout for a pos er o is ri ute during Boat Safety Week, the first full week in June 1988. 4. Coordinate and Co -Sponsor City Spring Cleanup Day. Gerleman told the Commission that he could not head this Committee because he is a lame duck Riverfront Commission member. (His term will expire December 1, 1987.) He also thought that it might be best for the project to be headed by another community group, such as the Chamber of Commerce or the Jaycees, since the scope of the cleanup involved more than just the riverfront. Gerleman said that the Cleanup Day was becoming a very large project with many sponsors including the Jaycees and downtown businesses. Also, City leaders want it to become an annual city-wide event, and to make it so, there should be early discussion and planning. Watson stated that with all of the other projects the Riverfront Commission is involved in, it must pick and choose which projects it can devote time to. Because of the broadened scope of the cleanup areas and the increased sponsorship and interest by others, it would be a good year to find some other groups such as the Chamber of Commerce to lead this project. Gerleman volunteered to go to the Chamber of Commerce to find out if a Chamber member wants to spearhead the project. Helmer volunteered to assist Gerleman, and stated that the Chamber was the appropriate group ^' to take the leading role for the Cleanup Day project. Gerleman also noted that the Alpha Phi Omega was excellent in gathering support from youth groups, printing notices and getting T.V. coverage. Watson said that the Cleanup Day is a huge project, and that other Commission members had volunteered to work on a number of other pro- jects. Lovell stated that she would rather do projects that are more river -oriented. Helmer ;wanted the Commission to be a secondary par- ticipant for the Cleanup Day project rather than the force to make it run. He mentioned that this was a big project for a small Commission. Jones said that the Commission should maintain enthusiasm for cleanup 13 V7 1. M IOWA CITY RIVERFRONT COMMISSION SEPTEMBER 2, 1987 PAGE 6 of the riverfront and allow others to expand the cleanup to other areas. Helmer suggested crossing out the word "Coordinate" in the title of this activity. Rockwell told the Commission that several persons had suggested that the timing of the City Spring Cleanup Day be changed to avoid con- flicts with other major spring events. The Commission decided that the three most important time periods to avoid were Spring Break, the weekend of Riverfest and the University Final Examination Week. Stroh suggested that the weekend after Riverfest and before finals week be targeted for the city-wide Cleanup Day. Rockwell suggested having a representative appointed from the Riverfront Commission to serve on the City Spring Cleanup Day Committee and advocate riverfront con- cerns. Helmer said that he would take on this responsibility. Co-sponsor applications for 1988 CDBG funds for MYEP (Mayor's Youth t'1 —­ + n This activity had been discussed earlier in the meeting with Watson agreeing to coordinate with Peg McElroy, MYEP Director, to put to- gether an application for 1988 CDBG funding. Continue liaison role with Johnson County Environmental Coalition. Wachal agreed to stay active in this role. He told the Commission that he had participated in a field trip with the JCEC. Some issues of importance to this group included stopping streambank erosion and maintaining prairie land. 7. Secure speakers and informational meat ,,,y, material for Riverfront Commission Helmer suggested that all Commission members be involved with this activity. A wide resource base was best. The Comnission agreed. At this point in the Commission meeting, Bruner displayed a real color satellite picture of Johnson County. The picture was approximately 3x3 feet in size (1 = 50,000 scale) and showed the various crops planted by its corresponding crop color --tan, mowed hayfield; yellow, oats; and green, corn and soybeans. 8. Institute a comparative study of other communities' Wachal, who proposed this activity, volunteered along with Lovell, Helmer and Jones to work on the Riverfront Comparative Study Commit- tee. 9. Investigate regional approaches preservat,,,,,, and legislation for river corridor This activity will be combined with Activity N8 above and staffed by the same Comnission members. 1307 IOWA CITY RIVERFRONT COMMISSION SEPTEMBER 2, 1981 PAGE 7 10. Investigate funding sources for riverbank stabilization projects. Bill O'Brien, who was absent from the meeting, was appointed to work on this project because of his prior expressed interest in this activ- ity. COMMISSIONERS' REPORTS: Land Between Two Rivers, Wachal related information about a TV program that he thought would be of interest to Commission members, The four -episode series is entitled Land Between Two Rivers and is being rebroadcast by IPBN for the next curs ay s a a.m. Some members had heard of the program and ex- pressed interest in seeing it. Lovell volunteered to record the series on her VCR so that Commission members could view it at a more convenient time. Storm Sewer Pollution. Jones mentioned that he had been in Ann Arbor during the Sumner, and was intrigued by a newspaper article on a study being conducted locally to determine the amount of ecoli contamination being generated due to untreated sewage channelled into storm sewer pipes. Jones asked the Commission if anyone knew how much untreated sewage was coming through storm drains in Iowa City. Daly said that Iowa City had the opposite problem of stormwater being diverted into the sanitary sewers and creating shock flows in the sewer system and at the sewage treatment plant during and immediately following heavy rainfalls. Daly admitted that it was Possible that there were some places where sewage is draining into Ralston Creek, but reiterated that the City's major problem was stormwater runoff in the sanitary sewer system. He suggested that Jones contact Harry Boren, Superintendent at Pollution Control, for more information on this situation. Canoe Trip. Rockwell told the Commission that those wanting to go on the canoe trip should plan to meet at Edgewater Park in Coralville at 9:00 a.m. on Satur- day, September 12. From there, members will drive to Coralville Reservoir Dam to start the canoe trip. Members were asked to bring their own lunches to eat upon landing in Edgewater Park and to anticipate a stop at Daly's On -The -River for mid -trip refreshments. ,o• ADJOURNMENT: Gerleman moved to adjourn. Daly seconded. The meeting adjourned at 9:13 p.m, Minutes submitted by Joseph McClean. 13 417 l� J'A;0 Y MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEE - REGULAR MEETING THURSDAY, AUGUST 27, 1987 MEMBERS PRESENT: Buchanan, Cox, Drum, Gelman, Pacha, Reed, Sunny, Swaim, Willis MEMBERS ABSENT: None STAFF PRESENT: Eggers, Jehle, Craig, Spaziani, McGuire, Hiett, Forsythe OTHERS PRESENT: Ted Kron, FRIENDS liaison; Don Bailey, BTS Assistant CALL TO ORDER President Drum called the meeting to order at 4:00 PM. MINUTES Minutes of the regular meeting of July 23, 1987, were approved. Buchanan/Reed. DISBURSEMENTS Library disbursements for July, 1987, were approved as presented. Willis/Reed. DIRECTOR'S REPORT 1. Former Board member Ed Zastrow has been appointed to the State Library Commission by Governor Branstad. Zastrow has been the president of the Iowa City Public Library Board of Trustees and the Iowa Library Trustees Association. He is currently a Board member of the East Central Regional Library System and a member of the Board of Directors of the Iowa Library Association. 2. We have been asked by the Cedar Rapids Public Library to consider entering into a reciprocal borrowing agreement. This would allow cardholders from either library to use the other library. The request was made in the spirit of cooperation and joint ventures between the two cities. If there are no strong objections, vie will bring an agreement before the Board to consider in September or October. 3. The question regarding the need to repair the library roof has not yet been resolved. D.C. Taylor is much less interested now in doing the work they suggested the roof needed last February. Taylor and our representa- tive from Hansen Lind Meyer are due to discuss it again. It may have to go back to the City Attorney for action. 4. lie also are continuing to work with HLM to get the general building con- tractor to redo work on the sloped glazing in the building. This problem has been unresolved since the building opened. An extensive inspection review last fall by the glass and window supplier generated a detailed report and plan of action. We need the sloped glazing reinstalled before 1301 Y Library Board of Trustee August 27, 1987 Page 2 we finish the brick repair that is planned and budgeted for this fiscal year. The leaks from these windows have deteriorated the mortar around the bricks, especially in the vestibules. 5. The staff calendar of library events for September through December was included in the packet in order to keep all, but especially new, Board members informed on the number of special events scheduled for this fall. Book sales, National Issues Forums, the Bicentennial of the Constitution displays, the Year of the Reader activities, a competition for the Art Committee's annual purchase and a puppet festival are a few of the major planned events. 6. The revised library newsletter and calendar THE WINDOW will be mailed next week. The FRIENDS newsletter, THE BOOKMARK, has also been revised and will be included. 7. We are continuing to work on the proposal to restructure the library functions to include a development office funded jointly by the FRIENDS, the Foundation and the Library. The joint committee of the. FRIENDS, Foundation and Library Board members should be meeting in early fall. 8. The Planning Committee will have its first meeting on Tuesday, Septem- ber 1, 7:30 PM. We will begin including the minutes from these meetings in the Board's monthly packet. Gelman and Cox can also give reports if the Board desires. FRIENDS/FOUNDATION The next FRIENDS booksale is September 12. The FRIENDS literary tour of Eng- land will probably be in May or August of 1988. Decisions will be made at the next Board meeting. The Foundation annual reception for contributors will be Sunday, September 20, 4-6 PM at Bushnell's Turtle. On Saturday, October 10, Paddington IV will arrive at the library and there will be a raffle for Paddington III. A special film for children will also be shown. The Foundation has picked April 22 as the date for its Spring Gala. This money -raising event will turn the library into a train terminal and a series of dining cars from historic trains. ALL ABOARD, a new Foundation brochure which describes all library support activi- ties, is ready for distribution. LOCAL OPTION SALES TAX Willis and Drum reported on recent activities by community groups concerning their position regarding the October referendum on the local option one cent sales tax. First the Trustees asked themselves if they should take a stand on this issue. Cox said she could not personally support the sales tax but felt the Board was correct in taking a public stand. Drum thought the Library Board made it rather plain to the City Council in August that the Board planned to support the tax if they felt it held the best opportunity for library services to be restored. Eggers said she felt local option supporters were counting on 13 Otf Library Board of Trustee August 27, 1987 Page 3 the Library Board's support. Gelman thought it was less extreme than seeking a levy vote to directly benefit the library and the Board has been considering that option for over a year. Following discussion of the pros and cons of the Board taking a position on this issue, it was moved by Willis and seconded by Pacha that "the Library Board endorses the adoption of the local option sales tax." There was debate on tshld eceive by thelibrary fromnthisoutax �wouldncludebenused. Sumny especialliformation about how y wantedrdetails put into the motion. It was finally decided that this need not be in the motion but that any use of the statement should include an explanation that the Library's top priority is to restore library hours and to maintain current services. The motion was adopted on an 8-1 vote. Cox voted no. Finally, the Board discussed methods of disseminating their position. It will appear in the October library newsletter, THE WINDOW, which will be mailed September 25 and the same message can be distributed in the library. Trustees were urged to spend time talking one-on-one to area residents to explain why this is an important issue for the community and the Library. Pacha•suggested that the City Manager's factual brochure be included in the mailing to FRIENDS and to Foundation contributors. Drum will draft a statement that will include the Board's adopted position. LIBRARY MANAGEMENT OF CABLE ACCESS Drum reviewed briefly the ten year history of the library's involvement with cable TV and the public access function. Several factual and procedural ques- tions were answered plus clarifications on the staff materials provided in the packet. AV Coordinator Dewey McGuire and Don Bailey, BTS Assistant, were present to answer questions and explain current and proposed operations. The potential problems of misunderstanding by the public if the library should add this function at a time when services were cut back was reviewed. Everyone felt this was a serious concern. Funds provided could only be used for cable access and if the funds were cut the service would be dropped. The library would not use regular operating funds to run the Community Programning Center. Employees would be regular library employees but cutbacks in funds provided by the franchisee would mean the elimination of these positions. Eggers outlined a strategy proposed by the staff. The Board should prepare a statement that confirms its belief in the importance of the cable access func- tion and its compatibility with the mission of a public library. The library believes it could provide the service in a more efficient and effective way, o could make better use of the space and could increase resources through the use of volunteers and by seeking gift and grant monies for this purpose. A draft proposal has been developed to document these claims. However, gg the Library Board 4ait1dforothecCableyseek to Commission and the City Counon cilrtoraskithe Center Library to do so at such time when all the legal issues on management by a non-profit organization have been worked out and when it is clear that the funds to be provided are adequate to do the job. The Board responded favorably to this idea and requested Eggers to draft a statement for their consideration. Y /J vor Library Board of Trustee August 27, 1987 Page 4 FY87 ANNUAL REPORT Brum congratulated the staff on the thoroughness and organization of the annual report. It will be sent to the City Council and the City Manager on Friday, August 28, and distributed to the Planning Committee next Tuesday. The Board of Supervisors will also receive a copy. ADJOUR14MENT The meeting was adjourned at 5:30 PM. a /3 w ap?�0 MINUTES HISTORIC PRESERVATION COMMISSION THURSDAY, JULY 23, 1987 - 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Champion, Horowitz, Kern, Wagner MEMBERS ABSENT: Nowysz, Sierk, Vanderwoude STAFF PRESENT: Franklin, Lazenby CALL TO ORDER: Wagner called the meeting to order at 7:40 p.m. CONSIDERATION OF THE MINUTES OF MAY 11.1987: Horowitz moved to approve the minutes of May 11, 1987. Champion seconded the motion. Horowitz noted that on page one, the last sentence of the second paragraph should read "...was one of her main reasons..." The motion carried unanimously, 4-0, to approve the minutes as corrected. CONSIDERATION OF THE MINUTES OF JUNE 10, 1987: Horowitz moved to approve the minutes of June 10, 1987. Champion seconded the motion. Horowitz noted that at the bottom of page one, the last sentence, the word "poor" should be removed. The motion carried unanimously, 4-0, to approve the minutes as corrected. CONSIDERATION OF THE MINUTES OF JUNE 16, 1987: Horowitz moved to defer approval of the minutes until the next meeting. Kern seconded the motion. The motion carried unanimously, 4-0. PUBLIC DISCUSSION: Homes Tour Horowitz moved to defer the subject to the next meeting for further discussion and so that more ideas can be offered. REVIEW OF REHABILITATION PROJECTS: 117 North Lucas Street .o Franklin described the structure and noted that the age of the house is 88 years old and not 57 as indicated. She described the submitted proposed rehabilitations and alterations. Franklin explained that the existing siding is asbestos and the proposal is to cover it with siding and not to remove it. She added that the Commission may wish Historic �rreeservation Commission Page 2 to make a statement about the proposed manufactured siding but should realize that the existing shingles are asbestos. Horowitzstated that she has questions about the effects of manufactured siding on asbestos shingles and suggested that expert advice be sought to find all those effects and the cost of removing the shingles. suggested the Commission defer this item until it can be Franklin further researched. Horowitz noted that since the subject is in the Potential Goosetown historic district area, it is important to know whether this will delay rehabilitation of the structure. Champion suggested that a special site meeting be arranged. She indicated that she may be able to arrange for an architect, who has offered assistance in the past, to help the Commission. 708Io_ w�ue stated that Franklin described the proposed rehabilitations and alterations. metal/plasticttrim aroundothe windowsas mbended in compatibleewiththe ew witthewindow She frame soothaat the nndows will be compatible with that it means to reseal the window glass in the frames. the trim. Wagner asked the meaning of reglazing of windows. Franklin explained Horowitz moved to approve the proposed rehabilitations and alterations noting the Commission is asking for compatibility of the storm windows with the trim around the windows. Kern seconded the motion. The motion carried unanimously, 4-0. 117 E. College Street Franklin described the proposed rehabilitations and alterations. She noted that the gutters appear to be round. In response to a question, Franklin indicated that the gutters are exposed under the soffit. Champion moved to approve the alterations as submitted. proposed rehabilitations and carried unanimously, 4-0. Horowitz seconded the notion. The motion Franklin distributed a flow chart showing the Process o a historic district building permit review. Franklin also reviewed the Procedures for Historic Preservation Review and noted the changes that had been suggested by the Commission at the last meeting. The latest drafts reflect those changes. Horowitz asked whether the procedures are for the general public. Franklin replied that the procedures are for the Commission and that although it may be technical in some areas it is necessary so that if the Commission was challenged, the members will know they've followed the procedures. /3 Oy Historic Preservation Commission July 23, 1987 Page 3 She stated that it is more of a working document for the Commission rather than a piece for public relations. The Commission concurred that a brochure for the public explaining the procedures was necessary. Franklin then reviewed the changes made with the Commission members section by section. Horowitz stated that some of the wording is still confusing and was concerned about having alterations properly inspected. Franklin stated that plumbers, contractors, etc. know when a permit is necessary and it will be inspected in the course of getting a permit. Horowitz noted that the third line from the bottom of page one should have the word "enumerated" replaced with the word "listed." The Commission agreed that the last sentence in the continued paragraph on the top of page 2 should read that "the applicant shall be notified in two working days..." rather than "as soon as possible." Franklin noted that the last sentence in paragraph three, page two, should read major "uro.iects" instead of major alterations. Concerning the appeal process, Horowitz questioned whether the Commission could meet with the City Council on an appeal. Franklin explained that the Commission would not be able to mix its role as an advisory body with making decisions on permits. She explained that the Commission's role is to make decisions on approving building permits. Horowitz noted that the Planning and Zoning Commission has an agreement with,the City Council. Franklin explained that that is not possible with the Historic Preservation Commission because Planning and Zoning is advisory and the Historic Preservation Commission actually makes decisions. Franklin then explained the details of the appeal process. Horowitz asked if the details of the appeal process could be added to the draft of the procedures and Franklin replied that the process could be spelled out in further detail. GUIDELINES FOR NEW CONSTRUCTION: Franklin noted that if the guidelines are adopted by ordinance, they come close to being law but are intended to be more flexible. She then reviewed the changes the Commission requested at the previous meeting. Franklin noted that the section on "demolition" is a new o• one and that it is broken down into categories according to types of structures. Horowitz suggested that historic cities such as Charleston, S.C. be contacted to see how they deal with demolition. She stated that at the next meeting she will have the Commission review an example of a project applying these guidelines so they can anticipate what situations may arise when using the guidelines. Wagner and Champion felt the guidelines are very helpful. Horowitz and Kern thought that a general flyer for the public would be helpful to strengthen good public relations. Y 13�f -_.,.. Historic Preservation Commission July 23, 1987 Page 4 .o• 4 DISCUSSION OF PROPOSED NORTH SIDE HISTORIC DISTRICT: Franklin asked the members which day would work best for a joint meeting with the Planning and Zoning Commission. The members agreed on September 9, their next regular meeting. Wagner asked what the purpose of the meeting was and how the issue of neighborhood preservation would work in. Franklin explained that the meeting was to form a strategy on the approach the Commission wished to take on the North Side. She pointed out that the concept of neighborhood preservation can incorporate historic preservation and provide a focus which more people are able to identify with. Champion strongly suggested that the Commission take it upon themselves to actively seek out those in opposition and attempt to persuade them that the district designation would be a benefit. She warned against the bias of zealots on both sides of the question. Horowitz agreed that the Commission should aggressively advocate the district and suggested that other Commission projects be postponed and all effort go into the North Side issue. I STAFF REPORTS: Franklin reported that the City will proceed with the historic district signs the Commission adopted. They will be placed at Summit and Burlington, Summit and Court, and Summit and Bowery and the City will see what the public reaction is to them. A suggestion to place the signs on wooden posts was rejected since there were so many poles in the right-of-way now. Horowitz expressed concern regarding illegal demolitions. She felt a stiffer penalty would be appropriate. Horowitz moved to recommend to the City Finance Director that the penalty for illegal demolition be increased to $1,000.00. Champion seconded the notion. The motion carried unanimously, 4-0. At 10:00 Horowitz moved to adjourn the meeting. Champion seconded the motion. It carried unanimously, 4-0. Minutes submitted by Mary Lazenby. MOP ■ .V' a o1k) MINUTES Ampayij HISTORIC PRESERVATION COMMISSION WEDNESDAY, AUGUST 12, 1987 - 7:30 P.M. PUBLIC LIBRARY, ROOM B MEMBERS PRESENT: Horowitz, Kern, Nowysz, Vanderwoude, Wagner MEMBERS ABSENT: Champion, Sierk STAFF PRESENT: Beagle, Franklin, Lazenby CALL TO ORDER: Nowysz called the meeting to order at 7:45 p.m. CONSIDERATION OF THE MINUTES OF APRIL 21 1987: Horowitz moved to approve the minutes of April 21, 1987. VanderYoude sec- onded the motion. The motion carried unanimously. CONSIDERATION OF THE MINUTES OF JUNE 16 1987: The Commissioners agreed to defer consideration of the minutes of June 16, 1987, until their next formal meeting on September 16, 1987. CONSIDERATION OF THE MINUTES OF JULY 23, 1987: Horowitz recommended that the first line on top of page 3, should be amended by removing the words "the draft of.,, She also suggested that the second sentence that the Commission insthelpast thatthe metal/plastic stted trim around the windows be compatible with the window frame so that the new windows will be compatible with the trim." Horowitz also suggested changing the second paragraph, line 3 on page 4 by substituting the word "asked" for It Horowitz moved to defer consideration of the minutes of July 23, 1987, until their next formal meeting on September 16, 1987. Wagner seconded the nation. The motion carried unanimously. PUBLIC DISCUSSION: D -ON: None. REVIEW OF REHABILITATION PROJECTS: 117_ N. Lucas: Beagle referenced a memorandum he prepared for the Commission's packet dated August 6, 1987, concerning the installation of manufactured siding over clapboard siding with asbestos shingles, and provided more information re- garding the Section 312 Loan Program. 130P Historic Preservation Commission August 12, 1987 Page 2 Nowysz questioned the replacement of the existing tin roof in light of their potential longevity and cost savings over that of the proposed roof. VanderWoude noted that the original roof was actually wood shake shingle. Beagle noted that the owner has made an effort to work with staff concerning the improvement and rehabilitation of his home and detached garage. The Commission made two recommendations: 1) to save and repair the existing metal roof because of its potential longevity and the considerable savings of keeping the roof, and 2) that if the asbestos siding is removed, the owner consider restoring the original clapboard siding instead of installing manu- factured siding. Horowitz moved to approve the rehabilitation project with the two recommenda- tions as stated. Wagner seconded the unanimously. motion. The motion carried 830ge: Beagle reported that the most notable and unique feature of this house is the American Thatch Roof design with "Two Tab Hexagonal Shingles." He stated that the owners want to reshingle the roof while maintaining the thatch design. Beagle noted that the owner is having trouble finding a similar shingle product. He stated that the original roof may have been a rolled wooden shingle and that the Commission may want to recommend that the origi- nal roof be to matchrthisrtype of thebut owner raliso havHorowitziquestionedin owhomndoes pthtls type of roof work. VanderWoude replied that a regular contractor can do this kind of work. Nowysz recommended David Arborgast or William Nowysz be con- sulted. Beagle pointed out that through the Rental Rehabilitation Program, aware the maximum funding is $5,000.00 per unit. He noted though that the owner is that Nowysz stated ethat the house his ingood shape ue type oandhthatf singleitoisculd locatebe de eacross from a home on the National Historic Register. Beagle stated that Pam Barnes, the Rehabilitation Officer, felt the Commission should consider the wooden shingle. Beagle noted that the roof will remain the same "thatch" rolled style, it is just a matter of choosing which shingle materials will be used. VanderWoude moved to approve the rehabilitation project with the understand- ing that the applicant secure a similar type of shingle product. Horowitz seconded the motion. The motion carried unanimously. Nowysz recommended that the owner install dark framed combination windows. DISCUSSION OF REVIEW PROCEDURES: Franklin noted that the Guidelines for New Construction have not yet been reviewed by the legal staff. Franklin reported to the Commission the proce- dure for demolition of historic structures in Charleston, South Carolina in order to give the Commission an idea of how other communities deal with rdemolition. She stated that in Charleston, the demolition of a structure can equiereddPictures of f the structure rstructure, imposeds aofee of ld.he ted that required City permit for demolition. Franklin stated that Charleston recommended that the Historic Preservation Commission August 12, 1987 Page 3 appeal process start at the District Court level instead of at the City Council. She noted that in order to do that in Iowa City, it would require an amendment to the City Code. She stated that Charleston required that buildings be repaired and stabilized in order to prevent them from entering a state of disrepair and reaching a point where demolition is considered. Franklin stated that the approval of a demolition project in Charleston is contingent on the redevelopment plans the City has for that site. In sum- mary, she noted that Charleston, as a community which promotes tourism, has shown that historic preservation is economical, wise and sound. Proposed Procedural Framework and Guidelines for New Construction: Franklin and the Commission worked through a mock building permit review in order to familiarize the members with the new procedures and guidelines. The members then suggested that on page 2 of the Guidelines, under the cate- gory "The Front," that number three be changed to include all front porches. The members also noted that number 1 on page 1 under the "General" category, the first sentence should read "need not" instead of should not. Franklin stated that the legal staff would review the procedures and guidelines, and that she would work on having the suggested illustrations done. Nowysz left the meeting at 9:00 p.m. and Wagner assumed the position of Chairperson. 1988 Community Development Block Grant Funds: Horowitz suggested the Commission consider proposing a program that woulc facilitate the creation of accessory apartments which would help some owners keep their home and help them to maintain their house and its historic value. Franklin suggested that the Commission consider the idea of a revolving loan fund to promote and help people with their historic preservation rehabilita- tion projects. The Commission agreed to defer the matter until the next meeting on September 16, 1987, in order to allow time for the generation of ideas. Beagle noted that the deadline for the Community Development Block Grant Funds is September 21, 1987. 1988 Fiscal Year Work Program: Beagle suggested to the Commission that they identify and prioritize work projects that the Comnission feels they can accomplish during the current fiscal year. He noted that this would allow the Commission to develop a work program and keep track of progress made throughout the year and would also allow staff to anticipate when research and other tasks would be necessary. o' Proposed North Side Historic District: r Beagle suggested that the members formulate a list of ideas and alternative concepts in preparation of their joint meeting with the Planning and Zoning Commission on September 23, 1987. Horowitz suggested that the sole purpose of their next formal meeting be to generate four to five options which the Commission could propose at the joint meeting with the Planning and Zoning Comnission. /3 VI Historic Preservation Commission August 12, 1987 Page 4 Commissioner Reports: Horowitz thanked staff for all of the interesting information in the Commis- sioner's packets. i j Horowitz moved to adjourn the meeting at 9:50. Wagner seconded the motion. The motion carried unanimously. Minutes submitted by Mary Lazenby. /3V9