HomeMy WebLinkAbout1986-01-28 Council minutesVT
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Informal Council Discussion
November 15, 1985
Informal Council Discussion: November 15, 1985 at 1:50 p.m. in the Con-
erence oom a e iv c enter. Mayor John McDonald presiding.
Council Present: McDonald, Strait, Zuber (2:25 p.m.), Erdahl (2:25 p.m.),
Baker (2:35770 0 p.m.). Absent: Dickson, Ambrisco.
Staff Present: Berlin, Melling, Karr, Cain, Timmins, Lundell, Schmeiser.
Others Present: Zuchelli, Friedberg, Neuhauser, Wolf.
Tae Recorded: Reel 85-C84, Side 1, 250 -End, Reel 85-C85, Side 1, All,
Sig
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Berlin stated that City staff and officials met with Zuchelli and
Friedberg last night and today and Zuchelli will present approaches the
City could take for downtown development.
Friedberg explained the City should take a strategic approach rather than
a design approach for the development of the parcel and look at all ele-
ments of the downtown mail area, including physical and programmatic
development. Friedberg stated the City has a functioning and viable
downtown; should look at what can be done to induce a support retail
business; and money and people are needed to create that retail base.
Friedberg said a good retail base and ancillary cultural and recreation
programs are needed. Zuchelii said the established retail businesses are
now skewed towards the University market and less towards serving the
residential population; incentive leasing programs could be utilized to
target selected outlets to establish a full range of shopping; and the
City should enhance recreation and entertainment aspects of using the
mall. Zucheili noted that the mall is eight years old and is showing
physical attributes of wear. Zuchelli recommended a programmatic shift in
policy to create incentives, diversities, more money and more people.
Friedberg said the downtown must continue to address the University but
must also address the local residents.
Zuchelli outlined strategic strategies aimed at economic functions for the
site that included two alternatives: Alternative A - highest and best use
by private concerns looking at economic returns, or Alternative B - public
and private usage oriented to business, entertainment and cultural ele-
ments. Zuchelli said regardless of the merit of an Alternative A use, the
City should never use the site for that function because that could be
placed elsewhere in the downtown area. Zuchelli said that if the Alterna-
tive 8 proposal cannot be done, the City should land bank the site or
continue to try to develop it.
Strait asked how Rockwell's need for office building will affect develop-
ment of the parcel. Zuchelli stated that there are plenty of sites al-
ready existing in the downtown to fill Rockwell's office needs and this
site should not be used for that purpose.
Zuchelli said the City should take a broadened policy look to assure the
site has sizzle activities, is epic in proportion, is a keystone facility,
including public -private -cultural -recreation and is a new statement of
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Identity for Iowa City. Friedberg explained the downtown needs a spacial
hierarchy and the site should be an activity generator and offer space
with the proper mix of retail and the kinds of space necessary for a wide
range of activity in terms of cultural, entertainment or amusement.
Zuchelli explained that there is a critical need to expand Civic Center
space; there is no linkage or relationship between administrative func-
tions of the City government and the line functions of the operations; and
the City could recreate and utilize the existing administrative space in
the Civic Center for police -fire functions and transfer the administrative
function to this parcel. Zuchelli stated the City could generate economic
leverage by spending the $1.5 million to solve police, fire and utility
problems and that would also contribute to the economic well being of the
development at the site. Friedberg said the City functions would create
an office/market potential at the site.
Zuchelli sated that City functions, library functions, entertainment and
cultural components, and private elements should be considered. Zuchelli
suggested the City should slow down the architect's designing process of
the Civic Center expansion if Council chooses to consider utilizing the
site for City functions. Zuchelli said the site could also be used to
meet expanded meeting and usage needs of the library and solve lack of
exhibit capacity to support hotel and lbdging industries. Friedberg
emphasized that the proposed uses would not preclude private partici-
pation.
Zuchelli explained because of cost constraints, an interim usage program
should be developed. Zuchelli emphasized that the site should not be left
in its current form, should be left as a surface parking lot, and should
not be allowed to detract from the function of the mall. Friedberg stated
the interim use should not be a greening of the site because enough green
open space already exists. Zuchelli stated that the interim use concept
should be developed simultaneously with an ultimate use concept - the
Alternative B proposal. Zuchelli said the final use should not be fi-
nanced using general fund or capital budget and should use specialized
financing such as the value from the UGAG grant, special district financ-
ing, and a challenge grant program that challenges the community to match
the public contribution. Zuchelli said the feasibility of staging the
financing will determine the timing and the timing will determine the
nature of the interim use. Zuchelli said that 1) Council should initiate
a policy for development - Alternate B, 2) the site must respond to
strategic strategy, 3) the interim use should not be passive but by ordi-
nance cannot be made permanent and the use is redevo opment and
programmatic, and 4) Council should do the project. Friedberg said the
City needs to review the community and region at large to see what re-
sources are available for programming possibilities for the downtown area.
Friedberg said the function at the site should support retail activity but
also have certain continuous activities that draw from the region, commu-
nity and university.
Zuchelli stated that the City needs to take bold action to stabilize
current conditions and create new programs, such as incentive lease outs,
for specific targeted activities. Zuchelli said there has got to be a
program, physical rejuvenation and retreatment of the main mall.
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Strait inquired about the City function, library function, entertainment
and private elements concepts. Zuchelli stated that because the library
is deficient in meeting room space and due to a lack of adequate exhibit
space for potential trade shows, a creative design could be developed to
co -mingle those activities and solve expanding occupancy needs of the
hotel. Friedberg noted that the program uses of the site are only early
concepts but are based on past experiences of other municipalities.
Friedberg said the planned space should be able to continually change
complexion to meet the needs that arise each day. Friedberg said the
entertainment function would not compete with the University of Iowa
facilities but would offer a staging area to showcase activities and
provide an all-purpose space for a great range of programmatic activities.
Friedberg noted examples of communities that hire staff to plan programs
for downtown malls. In response to Strait, Zuchelli explained that use of
the site for City functions should be considered because it is not a
necessity to combine administrative and operational City functions and if
the administrative function is moved to the site, space becomes available
in the Civic Center for line functions on a cost beneficial basis.
Zuchelli said that if the City is going to spend capital dollars from the
City's budget, moving the City's administrative function to the site would
offer a cost effective solution to the line operation efficiencies in a
leverage solution to an amalgamation and pulling together of support
space. Strait asked if any parking would be integrated into the new
facility. Zuchelli said additional parking as it relates to the proposed
development would need to be studied. Zuchelli summarized the proposed
alternatives for late arriving Council members. Zuchelli emphasized the
site should be developed as a co -mingled public/private use site as pro-
posed in Alternative B.
McDonald stated that in a previous preliminary Council discussion about
development of the site, Councilmembers demonstrated interest in exploring
private/public usage. Zuchelli stated that now is the time to initiate
that development due to Iowa's current economic climate. Friedberg advo-
cated the Council must take action, the site should not remain as it
currently is and interim use should be developed simultaneously with
permanent use. Friedberg said that programming should be initiated during
the interim period. Erdahl said the programming could be generated on a
local, regional and national level. Friedberg emphasized the City should
take a direction immediately and the site is currently impacting nega-
tively on the downtown.
Zuber stated that the City should address state and federal cuts and
transit and sewer financing which are more serious than development of the
site and which impact on the City's budget.
Erdahl stated that the City should not wait for completion of the parking
study to begin development with the process of the site; the City should
now go ahead with development plans for the site; and the cost. of sewer
facility does not keep the City from going ahead with development of the
site. Erdahl said the City had previously developed urban renewal proper-
ties when faced with economic problems.
Zuchelli stated that the City is losing expansion power - existing dollars
floating to other economic regions; the existing function is in a weakened
state and has to be stabilized, probably through program improvements; the
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City has expanded function requirements for City office and library space
and economic expansion functions for exhibit requirements, the City needs
to increase programming activities in order to get a physical solution for
the site, and the ultimate solution is a non -appropriated solution.
Friedberg said there may be possibilities for the site that may not impact
negatively on the tax structure.
McDonald said the City faces serious challenges but has the responsibility
and opportunity to do something on the site. Erdahl said the City should
start immediately, the staff and Chamber should study ways to improve
activities to make the mall and site more viable. Zuchelli said the City
should make the transition from first generation redevelopment to second
generation redevelopment and there should be programmatic changes.
Zuchelli asked for authorization to proceed with site development.
Council agreed to proceed to the next step of plans as discussed. Berlin
said Zuchelli will put together a proposal and outline steps for develop-
ment at the site.
Friedberg stated the initial steps in planning will require help from the
community to identify what resources are available. Berlin said staff
will meet with various community groups. Neuhauser stated a Chamber of
Commerce committee, chaired by H. Wolf, is researching the concept of
public/private use at the site and what will generate new interest into
the downtown. Friedberg stated the Chamber and Downtown Association are
key members in the development process and are critical to the stability
of downtown. Zuchelli stated that HUD has an experimental program to
unify downtown merchants. Cain said the City has received information
about that. HUD program.
Strait inquired about attracting small conventions to Iowa City. H. Wolf
said many conventions could not be accommodated in Iowa City because of
inadequate exhibit space. Berlin said the Holiday Inn has contacted the
City regarding additional space.
Meeting adjourned at 3:05 p.m.
Informal Council Discussion
January 7, 1986
Informal Council Discussion: January 7, 1986, at 6:30 p.m in, the Council
Chambers o e 577 en er. Mayor Bill Ambrisco presiding.
Council Present: Ambrisco, Zuber, Strait, Dickson, Courtney, McDonald,
eta.
Staff Present: Berlin, Helling, Timmins, Karr, Smith, Milkman, Beagle,
c oe5—h n%1der; Carroll.
Ta eed: Reel 85-C93, Side 1, 338 -End, Side 2, all; 86-C1, Side 1,
i -n.
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MELROSE LAKE APARTMENTS PDH: Reel 85-C93, Side 1
Milkman stated Councilmembers received revised plans of the Melrose Lake
Apartments PON. Milkman said the changes from the original proposal include
footings that do not extend out to balconies, inset decks to provide for
variation, two doors open out onto the balcony, gables are not included, the
entryway will consist of a double door entry air lock, and there will be four
three-bedroom units and' 22 two-bedroon units. In response to McDonald,
Milkman stated the overall project will not change in size. Baker inquired
about the interior layout. Milkman explained there are changes in the inte-
rior layout but the apartments will be large. Jim Glasgow explained that he
is proposing to purchase the property from T. Williams and the units will be
developed as condominiums. Glasgow said that if Council does not approve of
the changes, he will not purchase the property. Glasgow said the proposed
changes in the development were submitted to make the project economically
feasible and to take into consideration energy conservation. In response to
a question from Councilmembers, Glasgow state the plans will be submitted for
a building permit, he does not foresee any additional changes to the pians,
the project includes 30 garages, the development will be three stories high
and the project is set back from the lake. Council agreed to the revised
plans.
WALKWAYS IN THE AREA OF WEST HIGH SCHOOL: Reel 85-C93, Side 2
Ambrisco distributed pictures of the area. Beagle said an area property
owner requested Iowa City to evaluate establishing a walkway between West
High School and Westwinds Drive. Beagle stated correspondence received from
the public subsequent to Beagle's November 21, 1985, memo regarding walkway
proposal to West High states concerns about flooding and drainage problems in
the proposal one location and that a large number of students cut through the
south end of Center Point Townhouse Association. Beagle said that if Council
agrees that there is a problem, then Council needs to address what responsi-
bility should the City assume, what is the locations for walkways, and what
fencing should border the sidewalk.
Berlin stated that if Council decides the City has an obligation to provide
the sidewalk, the neighbors and school district should reach a consensus as
to where the sidewalk should be located, the City would need to be provided
with an easement without cost or obligation, the school needs to provide a
sidewalk to connect with it, and it needs to be decided if the City would
assume responsibility to maintain the sidewalk.
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INFORMAL COUNCIL DISCUSSION
JANUARY 7, 1986
PAGE 2
Craig Gjerde, a member of the Iowa City School Board, stated the school would
probably complete a walkway on school property. Beagle noted that students
get off a City bus route at Westwinds Drive near Building "C" in Center
Point. Councilmembers said the City bus stop could be moved closer to the
proposed walkway.
Input was received from the public raising concerns about drainage problems
at the location for the walkway on staff Proposal 61.
Berlin stated it is staff's position that if Council is interested in estab-
lishing a walkway, the school district should submit a proposal to Council
agreeing to pay their share of the cost and recommending a preferred location
that area neighbors have agreed upon. Council agreed that the school should
submit a proposal agreeing to p
mending a preferred location for the walkway that area neighbors have agreed
upon.
RESOURCES CONSERVATION COMMISSION STATUS: Reel 85-C93, Side 2
Berlin stated Council asked to review the status and function of the RCC
because of the difficulty in obtaining membership. Berlin stated that if
Council decided to continue the Commission then the Council should determine
what the RCC's function should be and what the Council wants the RCC to
accomplish.
Baker suggested a joint transit and energy conservation commission be estab-
lished. McDonald stated that it is important for Council to set down guide-
lines and be more responsive to the RCC. Berlin said originally there were
two directions to the Commission: to look at issues of energy conservation
internally of City government and to address energy issues in the community
at large. Berlin stated that a staffperson now handles the City's internal
energy conservation programs and if the Commission has a function, it should
relate to energy conservation within the community. McDonald inquired about
the use of an energy conservation grant. Schoenfelder stated that the bulk
of the grant is being applied towards energy conservation within the City
government buildings and a small portion of the money is going into community
based programs, including a lightbulb replacement program and an energy
conservation cable -casted program. Schoenfelder said he has asked for assis-
tance from the RCC on the community based programs. Helling stated that no
long-range, functions were identified for the RCC and the grant monies need to
be spent by June 30th. Jeff Duffy and Ron Vogel, RCC members, explained the
RCC's current activities. In response to McDonald, Vogel stated that previ-
ous RCC members were disgruntled because the Council was not responsive to
the Commission's recommendations regarding the Iowa -Illinois franchise agree-
ment. Vogel said RCC past activities have included researching if it would
be profitable to mine the landfills and to recover gas from the sewer system.
Vogel said recent activities have included assisting with grant applications.
Vogel stated there is money currently available from the Iowa Energy Policy
Council to be used for experimental weatherization programs. Berlin said the
housing staff has applied for that grant to be used with the rehab program.
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INFORMAL COUNCIL DISCUSSION
JANUARY 7, 1986
PAGE 3
Baker inquired about the Coralville milldam project. Vogel said that two RCC
members attended a demonstration of the project. Berlin said approval has
been received from the federal government and further information will be
presented to Council. Berlin stated that City staff has pursued or is pursu-
ing all proposals mentioned by Vogel. Berlin stated that the RCC could serve
to generate ideas regarding energy conservation and to work with staff on
major projects.
Council agreed to retain and restructure the RCC. Courtney suggested reduc-
ing the RCC membership to five members. Vogel stated his preference to keep
seven members on the RCC. Baker asked Jeff Ouffy to research how other
communities work with citizen energy conservation groups. In response to
there
but
AmbrtheoCommission shoBerlin euldtbe restructuredBerlinrecommended thattheRCC,are
Schoenfelder and Melling meet to clarify functions of the Commission.
SWIMMING FACILITY PLANNING COMMITTEE: Reel 85-C1, Side 1
Council appointed Courtney to the Swimming Facility Planning Committee to
represent the City Council. Berlin stated the Swimming Facility Planning
Committee is scheduled to meet Wednesday evening at the school district
administrative office to interview architects.
COUNCIL TIME: Reel 86-C1, Side 1
1. McDonald stated a citizen would like the stop signs removed on Kirkwood
and Dodge intersection. The majority of the Council agreed to keep
the stop signs.
2. McDonald stated that Tom Allen has proposed to submit a detailed alter-
nate plan for a new sewage plant, the proposal would cost $12,000, and
the City would not have to pay the $12,000 fee if the plan was not used.
Council agreed to refer the proposal to staff for review and recommenda-
tions.
3. McDonald stated local tavern owners have requested Council to consider a
keg ordinance and Police Chief Miller has prepared a draft of a proposed
ordinance. Strait suggested the City contact the University of Iowa.
Timmins stated that the proposed ordinance does not prohibit but
regulates and there should not be any problems as long as the City
regulates to deal with problems identified within the community. A
majority of the Council agreed to have the Legal Department research the
keg ordinance concept. Berlin said staff will contact the University and
local tavern owners when a Council discussion is scheduled.
4. McDonald asked Counciimembers to consider regulations to allow sidewalk
cafes. A majority of the Council agreed to consider sidewalk cafes.
Berlin stated the Legal Department could first consider allowing sidewalk
cafes in the downtown plaza. Timmins stated the City needs to be con-
cerned about the establishment of sidewalk cafes as it relates to
encroachments in the public right-of-way.
5. Baker recommended videotaping the informal Council discussions to be
retelecasted before formai Council meetings.
INFORMAL COUNCIL DISCUSSION
JANUARY 7, 1986
PAGE 4
6. Baker inquired about the parking revenues earmarked for. transit budget
use. Berlin explained the Council agreed to take $250,000 out of the
parking reserve this year - a one-time transfer, February 1st parking
rates will be increased (alternative 2), and the increased revenues from
the increased parking rates will be used in the current and future years
to support the transit.
7. Ambrisco stated staff has received a letter from Edward "Ned" Ashton's
family regarding the Benton Street bridge construction project. Council -
members agreed to attach a plaque to the new Benton Street bridge to
commemorate Mr. Ashton's engineering contributions to Iowa City.
8. Courtney noted agreement with the City Manager's response to the corre-
spondence from George Knorr regarding snow removal on Kimble Road.
9. Berlin handed out drawings of the proposed Miller -Orchard park area and
stated that Charlie Ruppert wanted to renegotiate. Council directed
staff to not continue negotiations with Ruppert. McDonald asked staff to
contact Ruppert and neighborhood representative Karen Hradek. Berlin
said he will contact Hradek, CCN and Parks and Recreation.
EXECUTIVE SESSION:
Moved by McDonald, seconded by Strait, to adjourn to executive session under
Section 20, Collective Bargaining, to discuss as a public employer strategy
regarding collective bargaining with City employee organizations as such
discussion is exempted from the provisions of Chapter 21 according to Chapter
20.17(3). Affirmative roll call vote unanimous, 7/0, all Councilmenbers
present. Mayor declared motion carried. Council adjourned to executive
session at 8:15 p.m.
al
es
Meeting of JohnsonmCountynBoard �OftSupervisors and
Iowa City City Council
January 9, 1986
Mayor 8111 Ambrisco
Council Present: Bill Ambrisco, Larry Baker, George Strait, Darrel
our ney, rnie Zuber, John McDonald, Kate Dickson (5:05 PM).
Cit Staff Present: City Mgr. Neal Berlin, Asst. City Mgr. Dale Melling,
C ty C erk Mar an Karr, Planner Karin Franklin, Planning b Prog. Director
Don Schmeiser.
Johnson County Board of q____ .
's Present: Dick Myers, Dennis
Langen erg, Don Se r, Decry Oc en a s, Haro d Donnelly.
JMire ohnson Count Staff Present: Adm. Asst. Carol Peters, County Engr. O.J.
Atty. J.-PatricknllhiteAmbular. ay Jones, Adm. Coordinator Riley Grimes, County
JCCOG Staff Present: Human Services Coordinator Marge Penney,
on anners Jon Lundell and Jeff Davidson. Transporta-
Taperecorded: Reel 86-C1, Side 2, All; 86-C2, Side 1, 1-333.
Ambrisco introduced Darrel Courtney, new Councilmember and congratulated
Dick Myers on his election as Chair of the Johnson County Board of Super-
visors.
Scott Boulevard/Local Road
Ambrisco stated Council; commitment to completion of Scott Boulevard but
noted it depends upon the completion of the link to I-80 via Local Road.
McDonald asked if the Board would work with the IDOT regarding work on
Local Road if the City would commit to extending Scott Boulevard. Myers
stated that the City will have difficulty extending Scott Boulevard due to
Scott Boulevard will two right angle bends in the road. Berlin explained the extension of
bdone on a
diagonal
angle bends. McDonald saidIowa Cityhas had npreliminary d will not idiscussionsrwith
area neighbors. Donnelly stated the IDOT has backed out of a previously
signed agreement with the County. In response to McDonald, Berlin stated
Scott Boulevard extension is in the 1989 CIP. Donnelly inquired about
utilizing RISE funds. Berlin said that one section of the RISE program
could be applicable and the City should work with the County and IDOT.
Myers stated he favors the extension of Scott Boulevard because it will
facilitate growth in the area. Langenberg stated no agreement has been
rRoad. Courtney eached between the County and the State regarding improvements for Local
Zoning Comnissinoted hand
ontodoeffective Planning at it has been fbecause onotconcretepplans nexist
for the area. McDonald stated that Council will consider Scott Boulevard
extension during CIP discussions in two weeks. Ockenfels inquired about
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Informal Council Minutes
Page 2
sewer line problems in the area. Berlin stated that the sewer is.a prob-
1em everywhere. The Comprehensive Plan showed phased development on the
east side in response to this problem. Donnelly suggested the City annex
property to the next section line and establish a road in that location.
Countv Home Sewer Line
Myers explained the Board of Supervisors no longer have major concerns
about the location of the sewer line. Donnelly asked what and how much
the City intends to pump into the sewer. Berlin explained the landfill
will use the sewer line. The amount to be pumped into the sewer line has
not yet been determined because the amount of leachate from the landfill
has been decreasing, a four inch line and lift station pump will be in-
stalled. Sehr said farmers are concerned about the location of the, sewer
line across their land. Berlin said the County should instruct farmers to
contact the Iowa City Engineer Chuck Schmadeke.
Fundino of Human Services
Ockenfels explained that the County and City should work with the JCCOG to
review the already existing human services. Ockenfeis said new agencies
not be added due to shrinking dollars and the greater demand for the
existing services. Myers stated that the County has completed their
United Way joint funding hearings, County would like to meet with City
officials to discuss levels of funding for Hunan Services and policies for
new agencies, and some agencies are similar and the County and City could
facilitate combining these agencies. Myers noted that requests for County
funding have increased by $241,000 for existing agencies. Ambrisco said
McDonald, Strait and Dickson are the Council representatives for Human
Services. McDonald explained the City has a policy to not add new human
service agencies. Berlin stated it is important for the City and County
to consider this year, and in future years, the funding levels due to
federal revenue sharing cuts.
Slothower Road
Myers asked the City about their plans for Slothower Road. Berlin stated
the City is concerned about the impact of Slothower Road improvements as
it relates to growth of development in the area. Courtney stated the City
Planning and Zoning Commission has agreed to review the Comprehensive Plan
and a preliminar subdivision request has been submitted for the area. In
response to Berlin, Sehr said Eicher's is planning a development in the
area. County Engineer Gode stated the County would like to see the road
improved and that the City Engineer has agreed that the present graded
road is adequate at this time. Berlin said staff will prepare additional
information for Council.
Recent Annexation by the City
No discussion.
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Informal Council Minutes
Page 3
Mutual Concerns for the Legislature
Myers agreed with Ambrisco's suggestion that the City Council's Legisla-
tive Committee and County meet jointly with area legislators to discuss
areas of mutual concern. Sehr and Myers emphasized the need to discuss
self-insurance and tort liability with legislators. Berlin noted that the
City Finance and Legal Departments and the City Manager's office are
working on the self-insurance issue. Ambrisco stated that Dickson,
McDonald and he make up the Council's Legislative Committee and the County
will be contacted about the next meeting with area legislators. McDonald
emphasized the need for the County and City to stay in close contact with
the legislators. Myers stated that input from other groups such as the
First Capital Development could be passed onto legislators. Ambrisco said
the local option tax bill needs to be re-examined. Zuber said the wage
tax should not exempt state employees. McDonald asked if the County
organization is working to correct the inequities in the local option tax
bill. Myers explained that the present local option tax bill causes prob-
lems for small communities but not for County government. Myers stated
opposition to Governor Branstad's proposal to freeze local property taxes.
McDonald said opposition to the tax freeze is a number one priority of the
League of Municipalities.
Other Issues
Myers introduced Ray Jones, County Ambulance Director and asked if the
City wants to assist the County in providing ambulance service. Berlin
said the City has studied the possibilities of providing ambulance service
certain hours to enable the County to maintain just one crew. McDonald
said joint County/City 'efforts could reduce duplication of services and
reduce County ambulance costs. In response to Zuber, Myers stated that
only $279,000 of revenue has been received to offset the $600,000 annual
operating costs for the ambulance service. Berlin stated the City's
participation in ambulance services can be discussed with the City's new
Fire Chief in February.
County Attorney Whin asked to be contacted when the City reopens fire
contract negotiations with the University of Iowa. White explained the
County has had difficulty establishing contact with the University at the
proper time to negotiate a contract for ambulance service to the Univer-
sity of Iowa.
Strait asked if the County would be willing to increase their level of
funding to the Iowa City Public Library .
Donnelly asked the City for an easement along the creek to establish a
compact parking lot because additional parking is needed at the new John-
son County Courthouse location. Berlin asked the County to submit pre-
liminary sketches of the proposed parking lot and said City staff can
discuss the proposals with the County.
Informal Council Minutes
Page 4
Berlip inquired about the Board of Supervisors position regarding the
JCCOG Rural Planner being located in the new County building. Sehr and
Ockenfels said the Board of Supervisors will hold another discussion
regarding that issue. Berlin stated that the City is interested in par-
ticipating in those discussions.
In response to Ambrisco, Donnelly stated that the new Johnson County
Courthouse should be completed by August 1986. McDonald stated that the
Fringe Area Committee needs to meet to re-evaluate Area 4. Myers said
that Jud Te Paske has prepared the report and the County's Planning and
Zoning Commission will discuss it on January 13 and 20. Myers stated his
opposition to any large scale development in the area. Courtney said that
If the fringe area agreement policies are not consistently followed, they
should be changed. McDonald stated the Fringe Committee will be reacti-
vated in the coming months.
TO Paske stated that a small tract of County land located north of Russell
salvage and within the City limits, should be considered for annexation by
the City. Berlin said the City's Public Works Department will contact
Joseph Rogers regarding possible annexation.
Meeting adjourned at 5:50 PM.
William J. Ambrisco, Mayor, City Council
Attest: Marian K. Karr, City Clerk
Richard yers, Chairperson, Board of Supervisors
Attest: Tom s oc ett, Auditor
Prepared by the City Clerk's office.
OFFICIAL COUNCIL ACTIONS - 1/14/86
The cost of publishing the following
proceedings 8 claims is E
Cumulative cost for this ca en ar year or
said publication is s
Iowa City Council, reg. mtg., 1/14/86,
7:30 P.M. at the Civic Center. Mayor
Ambrisco presiding. Councilmembers pres-
ent: Ambrisco, Baker, Courtney, Dickson,
McDonald, Strait, Zuber. Absent: None.
Mayor Ambrisco acknowleged the out-
standing job done by previous Mayor John
McDonald and thanked him for his efforts.
Mayor Ambrisco proclaimed January 15,
1986, Martin Luther King Day.
Moved and seconded that the following
items and recommendations in the Consent
Calendar be received, or approved, and/or
adopted as presented:
Approval of Official Actions of
the reg. mtg. of 12/17/85, special
mtg. of 12/20/85, and the organiza-
tional mtg. of 1/6/86, as published,
subject to correction, as recommended
by the City Clerk.
Minutes of Boards and Commissions:
City Council Legislative Comm.
-12/14/85; Civil Service Comm.
-12/5/85, 12/6/85, 12/7/85; Library
Bd. of Trustees 12/19/85; Historic
Preservation Comm. - 12/18/85; PdR
Comm. - 12/11/85; Broadband Telecomm.
Comm. - 11/17/85; Historic Preserva-
tion Conn. - 11/26/85; Bd. of Adjust-
ment - 11/13/85; Human Rights Comm.
-10/28/85; Riverfront Comm. - 12/4/85•
Mayor's Youth Employment Bd.
-12/18/85• CCN Comm. - 12/17/85.
Permii Motions: Class E Beer
Permit and Sunday Sales for Quik Trip
#552, 25 West Burlington. Class C
Beer Permit and Sunday Sales for
Seaton's Cash 8 Carry Market, 1331
Muscatine Avenue. Class C Liquor
License and Sunday Sales for Summy's,
208 N. Linn. Refund for unused portion
of Class C Beer Permit issued to Uncle
Elmer's Popcorn, 105 E. Burlington
Street. Special Class C Beer -Wine
Permit and Sunday Sales for Sunshine
Laundry Co., 218 E. Market.
RES. 86-1, ACCEPTING THE WORK FOR
THE CLINTON STREET IMPROVEMENTS PRO-
JECT -WASHINGTON TO IOWA AVENUE.
�..n aa...a.aM....
6.
Official Actions
January 14, 1986
Page 2
Correspondence: Letters regarding
transit services from: John Watson,
Goodwill Industries; Petition signed
by 26 residents: Virginia Giblin
Jacobs; Gina Carter; Theresa Schafer.
Rhonda Fleming and Bob Black in sup-
port of the Iowa City Red Cross,
referred to City Mgr. Iowa
City/Corals ille Convention and Visi-
tors Bureau regarding the allocation
of profits from the 1985 Junior Olym-
pics. Iowa Department of Transporta-
tion notifying the Council of a
Pavement Surface Repair Project. Items
referred to the City Mgr.: William
Vigdor to solicit support for con-
struction of an ice rink in Iowa City;
petition signed by 107 residents re-
questing installation of traffic
lights at the intersection of Mormon
Trek and West Benton. This project is
included in the proposed Capital
Improvement Projects for FY88 which
will be submitted to the City Council
for approval; Frank Smith concerning
the lot adjacent to the Holiday Inn;
Paul Thompson, Vice President of the U
of I Collegiate Associations Council,
regarding the inadequacy of ice rink
facilities in Iowa City. Memo from the
Traffic Engr.: parking prohibition on
North Seventh Avenue; parking prohibi-
tion on Whiting Avenue at Grissel
Place; parking prohibition on North
Dodge Street.
The Mayor declared the motion carried.
Moved and seconded to set a public
hearing for 1/28/86 on an amendment to the
Zoning Ordinance concerning the grace
period and non -conforming roomers in the
RS -5, RS -8, RS -12 and RM -12 zones. The
Mayor declared the motion carried.
Moved and seconded to set a public
hearing for 1/28/86, on an amendment to
the Zoning Ordinance to incorporate the
City's current sewage and industrial waste
control regulations by reference. The
Mayor declared the motion carried.
Moved and seconded to set a public
hearing for 1/28/86, on an ordinance to
rezone 2.10 acres located west of old
r
Official Actions
January 14, 1986
Page 3
Highway 218, south of Eagle's parking lot
and north of Ernest Street, from CC -2 to
P. The Mayor declared the motion carried.
Moved and seconded that the ordinance
to rezone from County CH to P certain
City -owned property including Willow Creek
Court, a portion of Willow Creek Drive and
portions of former right-of-way of Highway
1 West, southwest of Sunset Street, be
given first vote for passage. The Mayor
declared the motion carried.
Moved and seconded that the ordinance
to rezone 16.2 acres located off of Willow
Creek Drive and northwest of Highway 1
West from County CH to CI -1, be given
first vote for passage. The Mayor declared
the motion carried.
Moved and seconded that the ordinance
to rezone 2.81 acres located east of
Mormon Trek Boulevard, south of the Ty'n
Cae from Development RIAto CO 1 be given
aWestside
Park
romCofirst
vote for passage. The Mayor declared the
motion carried.
Moved and seconded that the ordinance
to rezone 3.61 acres from County R1 -A to
RS -5 for property located northeast of
Highway 218 and west of Mormon Trek Boule-
vard, be given second vote for passage.
The Mayor declared the motion carried.
Moved and seconded to adopt RES. 86-2,
ACCEPTING A CERTAIN PARCEL OF LAND WHICH
IS PART OF THE RIGHT-OF-WAY OF MORMON TREK
BOULEVARD, as a gift from Richard H. and
Florence Davis.
Moved and seconded to submit to the
Board of Supervisors the recommendation of
the P&Z Commission that the rezoning
request of 1.74 acres in the County from
RI -A to CP -1 is consistent with the Fringe
Area Policy Agreement for Area 8. The
Mayor declared the motion carried.
Moved and seconded that the recommen-
dation of the P&Z Commission to incorpo-
rate the policies of the Urban Environment
Ad Hoc Committee regarding entranceways to
the City within the Fringe Area Policy
Agreement be forwarded to the Urban Fringe
Committee. The Mayor declared the motion
carried.
Official Actions
January 14, 1986
Page 4
A public hearing was held on a resolu-
tion authorizing conveyance by quit claim
deed of the City's interest in a utility
easement located on Lot 14, Oakes Meadow
Addition.
Moved and seconded to adopt RES. 86-3,
AUTHORIZING CONVEYANCE BY QUIT CLAIM DEED
OF THE CITY'S INTEREST IN A UTILITY EASE-
MENT LOCATED ON LOT 14, OAKES MEADOW
ADDITION.
A public hearing was held on a resolu-
tion authorizing conveyance by quit claim
deed to the University of Iowa of the
vacated Melrose Avenue right-of-way be-
tween Byington Road and Riverside Drive.
Moved and seconded to defer until
further discussion with the University a
resolution authorizing conveyance by quit
claim deed to the University of Iowa of
the vacated Melrose right-of-way between
Byington Road and Riverside Drive. The
Mayor declared the motion to defer car-
ried.
Tricia Johnston, Chairperson of the
City Lighting Committee of the Liberal
Arts Student Assn., presented results of a
street lighting survey and requested
additional lighting be provided on the
north side of the City. The Traffic Engr.
and City Forester will review the report.
Moved and seconded to accept and file the
report as presented. The Mayor declared
the motion carried. Marjorie Hayden
Strait, 1314 Pine Street, appeared on
behalf of Citizens for Transit requesting
no fare increase for the transit rider be
considered in FY87. She also requested
City snow plow crews not pile mounds of
snow on the sidewalk or near corners
causing safety and health hazards.
Moved and seconded to appoint Anne
Hesse, 353 Lexington Avenue, for an
unexpired term ending 1/1/87 and Daryl
Henry, 1280 Esther Court, for an unexpired
term ending 1/1/88 on the Parks & Recrea-
tion Comm. The Mayor declared the motion
carried.
Councilmember Strait stated he was
pleased with Heritage Cable plans to
return the Spanish Information Network
programming. Baker acknowledged the job
done by previous Mayor McDonald. Baker
questioned when the west elevator in the
Official Actions
January 14, 1986
Page 5
Dubuque Street ramp would be operational.
The City Mgr, stated the elevator was
being adjusted to be made compatible with
the new construction level of the ramp and
staff would report back on the status.
Baker complimented the builder of the new
Sunshine Laundry on Linn Street. Council -
member Baker informed the public of previ-
ous Council action re Melrose Lake
Apartments. Dickson called attention to a
r forum sponsored by the Division of Con-
tinuing Education entitled 'Eastern Iowa's
Views on National Issues," to be held
1/15/86. Courtney stated it was a pleas-
ure to be attending his first meeting as
Councilmember and thanked the voters for
the confidence placed in him.
Recommendations of Boards and Conmis-
cions noted as follows: Recommendations
of the Riverfront Commission: (1) That
Council seriously consider the concept of
site development plans and land disturbing
activities regulation as promulgated by
the Urban Environment Ad Hoc Committee.
(2) That the City place warning signs on
the Iowa Avenue bridge about the dangers
posed by swift currents and the Burlington
Street Dam. The Riverfront Commission
j requests that special attention be given
to the aesthetic quality of the signs and
their placement. Recommendations of the
Broadband Telecommunications Commission:
(1) That ;335 be allocated from the FY86
budget to assist in co -sponsoring the
Access Iowa City/National Federation of
Local Cable Programmers regional confer-
ence to be held next spring in Iowa City.
(2) The BTC strongly recommends that
Council take action on the matter of the
5% franchise fee/NPO. This matter is in
the Legal Department. Recommendations of
the Committee on Community Needs: (1) CCN
recommends that a portion of the 1986 CDBB
funding contingency be used for unfunded
projects and that the City Council author-
ize the CCN to consider and make reconmen-
dations on the unfunded projects as well
as new projects at its January meeting.
(2) CCN recommends that the City Council
explore further the revolving loan fund
concept and that CCN is willing to assist
the City Council. Councilmembers agreed
to have staff develop an outline and
Official Actions
January 14, 1986
Page 6
framework for the fund and the matter will
be scheduled for informal Council discus-
sion. (3) CCN recommends that the City
Council extend the acquisition date for
the proposed Miller -Orchard Parkland to
February 18, 1986. Council has since
elected not to further pursue acquisition
of this property. Karen Hradek, Chair of
the Miller Orchard Neighborhood, appeared
and requested Council reopen negotiations
and acquire the land for the park. Recom-
mendation of the Parks and Recreation
Commission that the City's priorities are
basically the same as those expressed by
the School District concerning the joint
pool facility; however, it is strongly
recommended that a recreational/gymnasium
area be included in the facility. Recom-
mendation of the Broadband Telecommunica-
tions Commission that the BTC accepted and
recommended two ordinance amendments to
Council. These amendments concern requir-
ing Heritage to document subscribers'
requests for cable service and a penalty
for not providing service within the
timeframes set out in the cable TV ordi-
nance. These amendments will be sent to
the Council in the Triannual Review Re-
port.
Moved and seconded approving the
appointment of Larry Donner, to Fire
Chief, effective 2/17/86. The Mayor
declared the motion carried.
Moved and seconded to adopt RES. 86-4,
CONFIRMING THE APPOINTMENT OF MARIAN KARR
AS CITY CLERK FOR AN INDEFINITE TERM.
Moved and seconded to adopt RES. 86-5,
AMENDING THE CONFIDENTIAL CLASSIFICATION
PLAN AND NUMBER OF POSITIONS IN THE POLICE
DEPARTMENT.
Moved and seconded to adopt RES. 86-6,
AMENDING THE AFSCME CLASSIFICATION PLAN
AND NUMBER OF POSITIONS IN THE WATER
DIVISION. Moved and seconded to adopt RES.
86-7, DIRECTING ALL CITY BOARDS AND COM-
MISSIONS TO OBSERVE THE REQUIREMENTS AND
CONSTRAINTS OF THE IOWA OPEN MEETINGS -LAW,
CHAPTER 21 OF THE IOWA CODE, IN THE CON-
DUCT OF BOARD AND COMMISSION MEETINGS.
Official Actions
January 14, 1986
Page 7
Moved and seconded to adopt RES. 86-8,
AUTHORIZING THE MAYOR TO SIGN AND THE CITY
CLERK TO ATTEST, THE REPAYMENT PLAN FOR
THE FY84 IOWA DEPARTMENT OF TRANSPORTATION
TRANSIT OPERATING ASSISTANCE LOAN.
Moved and seconded to adopt RES. 86-9,
AUTHORIZING THE MAYOR TO SIGN AND THE CITY
CLERK TO ATTEST AN AGREEMENT WITH HANDI-
CARE, INC. FOR THE USE OF THE 1986 COMMU-
NITY DEVELOPMENT BLOCK GRANT (COBG) FUNDS
FOR THE HANDICARE, INC. PROGRAM SITE.
Moved and seconded to adopt RES.
86-10, AUTHORIZING THE CITY OF IOWA CITY
TO AMEND THE BOUNDARIES OF THE COMMUNITY
DEVELOPMENT BLOCK GRANT TARGET AREAS FOR
HOUSING REHABILITATION ASSISTANCE, to
include the 900 block of North Gilbert
Street.
Moved and seconded to adopt RES.
86-11, REQUESTING THE JOHNSON COUNTY
COUNCIL OF GOVERNMENTS TO ESTABLISH AN AD
HOC TRANSIT STUDY SUBCOMMITTEE.
Moved and seconded to adopt RES.
B6-12, INTENT TO DISPOSE OF EXCESS CITY
PROPERTY, TO -WIT, THE FIRST FLOOR OF THE
J -SMASH -EM BUILDING AT 126 SOUTH GILBERT
STREET IN IOWA CITY, IOWA, BY LEASING SAME
TO SOUTHGATE DEVELOPMENT COMPANY, INC. FOR
A TERM OF TEN YEARS AND SETTING A PUBLIC
TEARING ON 1/28/86.
Moved and seconded to adopt RES.
36-13, SETTING PARKING RATES OF THE IOWA
:ITY PARKING SYSTEM.
Moved and seconded to adopt RES.
36-14, APPROVING THE TRANSFER OF SURPLUS
:UNDS FROM PARKING OPERATIONS TO TRANSIT
)PERATIONS. The following people appeared:
)r. Steve Wolken; Tom Sunny; Phil Shive;
iary Lundquist; Don Crum. Councilmembers
•equested staff project the additional
:ost to downtown merchants participating
n Park and Shop, resulting from the
larking rate increase. Council also asked
he Ad Hoc Transit Committee address
ong-term financing issues.
Moved and seconded to adopt RES.
6-15, AUTHORIZING THE MAYOR TO SIGN A
RIGHT-OF-WAY ASSURANCE STATEMENT FOR
FEDERAL AID PROJECTS.
Moved and seconded that the ordinance
amending Chapter 31 of the City Code by
adding Section 31-11 providing for mainte-
nance of certain public property by the
................ .,.. .......... ..,_.,•:. k
Official Actions
January 14, 1986
Page 8
abutting property owner, be given first
vote for passage. The Mayor declared the
motion carried.
Moved and seconded that the rule
requiring ordinances to be considered and
voted on for passage at two Council meet-
ings prior to the meeting at which it is
to be finally passed be suspended, the
second consideration and vote be waived
and that ORD. 86-3274, REPEALING SECTIONS
3-17 AND 3-18 IN CHAPTER 3 ("ADVERTISING')
AND REPEALING IN THEIR ENTIRETY CHAPTER 6
("AMUSEMENTS'), CHAPTER 19 ("JUNK DEALERS
AND PAWN BROKERS") AND ARTICLE II OF
CHAPTER 21 ("FORTUNE-TELLERS, PALMISTS,
PHRENOLOGISTS AND CLAIRVOYANTS") OF THE
CODE OF ORDINANCES OF THE CITY OF IOWA
CITY, IOWA, be voted on for final passage
at this time. The Mayor declared the
motion carried. Moved and seconded that
the ordinance be finally adopted at this
time.
Moved and seconded to adjourn 9:30
P.M.
A more complete description of Council
activities i qnile in the f ce of he `
City Clerk �sIAM J. BRISCO, MAYOR
s/MARIAN K. KARR, CITY CLERK
V 9�
Submitted for publication 1/23/86.
0
k
COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES
January 14, 1986
Iowa City Council, reg. mtg., 1/14/86, 7:30 P.M. at the Civic Center.
Mayor Ambrisco presiding. Councilmembers present: Ambrisco, Baker,
Courtney, Dickson, McDonald, Strait, Zuber. Absent: None. Staffinembers
present: Berlin, Melling, Timmins, Karr, Davidson, Beagle, Moen. Council
minutes tape recorded on Tape 85-C96, Side 2, 112 -End; 86-C4, Side 1, 1 -End
and Side 2, 1-396.
Mayor Ambrisco acknowleged the outstanding job done by previous Mayor
John McDonald and thanked him for his efforts.
Mayor Ambrisco proclaimed January 15, 1986, Martin Ldther King Day.
Moved by Strait, seconded by Dickson, that the following items and recom-
mendations in the Consent Calendar be received, or approved, and/or adopted
as presented:
Approval of Official Actions of the reg. mtg, of 12/17/85, special
mtg, of 12/20/85, and the organizational mtg. of 1/6/86, as published,
subject to correction, as recommended by the City Clerk.
Minutes of Boards and Commissions: City Council Legislative Comm.
-12/14/85; Civil Service Comm. - 12/5/85, 12/6/85, 12/7/85; Library Bd.
of Trustees - 12/19/85; Historic Preservation Conn. - 12/18/85; P&R Comm.
- 12/11/85; Broadband Telecomm. Comm. - 11/17/85; Historic Preservation
Comm. - 11/26/85; Bd. of Adjustment - 11/13/85; Human Rights Comm. -
10/28/85; Riverfront Comm. - 12/4/85; Mayor's Youth Employment Bd. -
12/18/85; CCN Comm. - 12/17/85.
Permit Motions: Approving Class E Beer Permit and Sunday Sales for
puikTrip Corporation dba puikTrip /552, 25 West Burlington. Approving
Class C Beer Permit and Sunday Sales for Clyde R. Seaton dba Seaton's
Cash b Carry Market, 1331 Muscatine Avenue. Approving Class C Liquor
License and Sunday Sales for Coslow's Inc. dba Summy's, 208 N. Linn.
Approving partial refund for unused portion of Class C Beer Permit issued
to JoOeen E. Mozena dba Uncle Elmer's Popcorn, 105 E. Burlington Street.
Approving Special Class C Beer -Wine Permit and Sunday Sales for Michael
Hodge 8 Richard Buss dba Sunshine Laundry Co., 218 E. Market.
Resolutions: RES. 86-1, Bk. 89, p. 1, ACCEPTING THE WORK FOR THE
CLINTON STREET IMPROVEMENTS PROJECT - WASHINGTON TO IOWA AVENUE.
Correspondence: Letters regarding transit services from: John
Watson, Goodwill Industries; Petition signed by 26 residents: Virginia
Giblin Jacobs; Gina Carter; Theresa Schafer. Rhonda Fleming and Bob
Black in support of the Iowa City Red Cross, referred to City Mgr. Iowa
City/Coralville Convention and Visitors Bureau regarding the allocation
of profits from the 1985 Junior Olympics. Iowa Department of Transporta-
tion notifying the Council of a Pavement Surface Repair Project. Items
referred to the City Mgr.: William Vigdor to solicit support for con-
struction of an ice rink in Iowa City; petition signed by 107 residents
requesting installation of traffic lights at the intersection of Mormon
Trek and West Benton. This project is included in the proposed Capital
Improvement Projects for FY88 which will be submitted to the City Council
for approval; Frank Smith concerning the lot adjacent to the Holiday Inn;
Council Activities
January 14, 1986
Page 2
Paul Thompson, Vice President of the U of I Collegiate Associations
Council, regarding the inadequacy of ice rink facilities in Iowa City.
Memo from the Traffic Engr.: parking prohibition on North Seventh Ave-
nue; parking prohibition on Whiting Avenue at Grissel Place; parking
prohibition on North Dodge Street.
Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The
Mayor declared the motion carried.
Moved by McDonald, seconded by Courtney, to set a public hearing for
1/28/86 on an amendment to the Zoning Ordinance concerning the grace period
and non -conforming roomers in the RS -5, RS -8, RS -12 and RM -12 zones. The
Mayor declared the motion carried unanimously, 7/0, all Councilmembers pres-
ent.
Moved by Zuber, seconded by Strait, to set a public hearing for 1/28/86,
amendmenton an
sewage ndindustrialewasten Zoning
nce to regulations rbyrareference. The current
Mayor
declared the motion carried unanimously, 7/0, all Councilmembers present.
Moved by Courtney, seconded by Baker, to set a public hearing for
1/28/86, on an ordinance to rezone 2.10 acres located west of old Highway
218, south of Eagle's parking lot and north of Ernest Street, from CC -2 to P.
The Mayor declared the motion carried unanimously, 7/0, all Councilmembers
present.
Moved by McDonald, seconded by Strait, that the ordinance to rezone from
County CH to P certain City -owned property including Willow Creek Court, a
portion of Willow Creek Drive and portions of former right-of-way of Highway
1 West, southwest of Sunset Street, be given first vote for passage. Af-
firmative roll call vote unanimous, 7/0, all Councilmembers present. The
Mayor declared the motion carried.
Moved
dance to rezone 1.2
acres located Off of Willow eCreek DDrive nand hnor northat the west Highway 1 West from
County CH to CI -1, be given first vote for passage. Affirmative roll call
vote unanimous, 7/0, all Councilmembers present. The Mayor declared the
motion carried.
Movd by
reone 2.81
acreslocated Me staof�MormondTrekyBoulevard,hasouth of dthen
Ty'noCaezDevelop-
ment and west of Westside Park from County R1A to CO -1, be given first vote
for passage. Affirmative roll call vote unanimous, 7/0, all Councilmembers
present. The Mayor declared the motion carried.
Moved by Zuber, seconded by Strait, that the ordinance to rezone 3.61
acres from -County RI -A to RS -5 for property located northeast of Highway 218
and west of Mormon Trek Boulevard, be given second vote for passage. Af-
firmative roll call vote unanimous, 7/0, a11•Councilmembers present. The
Mayor declared the motion carried.
Council Activities
January 14, 1986
Page 3
Moved by McDonald, seconded by Luber, to adopt RES. 86-2, Bk. 89, p. 2,
ACCEPTING A CERTAIN PARCEL OF LAND WHICH IS PART OF THE RIGHT-OF-WAY OF
MORMON TREK BOULEVARD, as a gift from Richard H. and Florence Davis. Af-
firmative roll call vote unanimous, 7/0, all Councilmembers present. The
Mayor declared the resolution adopted.
Moved by McDonald, seconded by Baker, to submit to the Board of Supervi-
sors the recommendation of the PBZ Commission that the rezoning request of
1.74 acres in the County from RI -A to CP -1 is consistent with the Fringe Area
Policy Agreement for Area 8. The Mayor declared the motion carried unani-
mously, 7/0, all Councilmembers present.
Moved by Strait, seconded by Baker, that the recommendation of the PBZ
Commission to incorporate the policies of the Urban Environment Ad Hoc Com-
mittee regarding entranceways to the City within the Fringe Area Policy
Agreement be forwarded to the Urban Fringe Committee. The Mayor declared the
motion carried unanimously, 7/0, all Councilmembers present.
A public hearing was held bn a resolution authorizing conveyance by quit
claim deed of the City's interest in a utility easement located on Lot 14,
Oakes Meadow Addition. No one appeared.
Moved by Strait, seconded by Dickson, to adopt RES. 86-3, Bk. 89, pp.
3-10, AUTHORIZING CONVEYANCE BY QUIT CLAIM DEED OF THE CITY'S INTEREST IN A
UTILITY EASEMENT LOCATED ON LOT 14, OAKES MEADOW ADDITION. Affirmative roll
call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the
resolution adopted.
A public hearing was held on a resolution authorizing conveyance by quit
claim deed to the University of Iowa of the vacated Melrose Avenue
right-of-way between Byington Road and Riverside Drive. No one appeared.
Moved by Strait, seconded by Dickson, to defer until further discussion
with the University a resolution authorizing conveyance by quit claim deed to
the University of Iowa of the vacated Melrose right-of-way between Byington
Road and Riverside Drive. The Mayor declared the motion to defer carried
unanimously, 7/0, all Councilmembers present.
Tricia Johnston, Chairperson of the City Lighting Committee of the Lib-
eral Arts Student Assn., presented results of a street lighting survey and
requested additional lighting be provided on the north side of the City. The
Traffic Engr. and City Forester will review the report for evaluation, cost
estimates, and recommendations and report back to Council. Moved by Baker,
seconded by Strait, to accept and file the report as presented. The Mayor
declared the motion carried unanimously, 7/0, all Councilmembers present.
Marjorie Hayden Strait, 1314 Pine Street, appeared on behalf of Citizens for
Transit requesting no fare increase for the transit rider be considered in
FY87. She also requested City snow plow crews not pile mounds of snow on the
sidewalk or near corners causing safety and health hazards.
Moved by McDonald, seconded by Dickson, to appoint Anne Hesse, 353
Lexington Avenue, for an unexpired term ending 1/1/87 and Daryl Henry, 1280
Esther Court, for an unexpired term ending 1/1/88 on the Parks 8 Recreation
Comm. The Mayor declared the motion carried unanimously, 7/0, all
Councilmembers present.
rr
_.._.. r... ,.... _.......__.___1_.....,......,.
Council Activities
January 14, 1986
Page 4
Councilmember Strait stated he was pleased with Heritage Cable plans to
return the Spanish Information Network programming. Baker acknowledged the
job done by previous Mayor McDonald. Baker questioned when the west elevator
in the Dubuque Street ramp would be operational. The City Mgr, stated the
elevator was being adjusted to be made compatible with the new construction
level of the ramp and staff would report back on the status. Baker compli-
mented the builder of the new Sunshine Laundry on Linn Street. Councilmember
Baker informed the public of previous Council action re Melrose Lake Apart-
ments. Dickson called attention to a forum sponsored by the Division of
Continuing Education entitled "Eastern Iowa's Views on National Issues,' to
be held 1/15/86. Courtney stated it was a pleasure to be attending his first
meeting as Councilmember and thanked the voters for the confidence placed in
him.
Recommendations of Boards and Commissions noted as follows: Recommenda-
tions of the Riverfront Commission: (1) That Council seriously consider the
concept of site development plans and land disturbing activities regulation
as promulgated by the Urban Environment Ad Hoc Committee. (2) That the City
place warning signs on the Iowa Avenue bridge about the dangers posed by
swift currents and the Burlington Street Dam. The Riverfront Commission
requests that special attention be given to the aesthetic quality of the
signs and their placement. Recommendations of the Broadband Telecommunica-
tions Commission: (1) That $335 be allocated from the FY86 budget to assist
in co -sponsoring the Access Iowa City/National Federation of Local Cable
Programmers regional conference to be held next spring in Iowa City. (2) The
BTC strongly recommends that Council take action on the matter of the 5%
franchise fee/NPO. This matter is in the Legal Department. Recommendations
of the Committee on Community Needs: (1) CCN recommends that a portion of
the 1986 CDBG funding contingency be used for unfunded projects and that the
City Council authorize the CCN to consider and make recommendations on the
unfunded projects as well as new projects at its January meeting. (2) CCN
recommends that the City Council explore further the revolving loan fund
concept and that CCN is willing to assist the City Council. Councilmembers
agreed to have staff develop an outline and framework for the fund and the
matter will be scheduled for informal Council discussion. (3) CCN recom-
mends that the City Council extend the acquisition date for the proposed
Miller -Orchard Parkland to February 18, 1986. .Council has since elected not
to further pursue acquisition of this property. Karen Hradek, Chair of the
Miller Orchard Neighborhood, appeared and requested Council reopen negotia-
tions and acquire the land for the park. Recommendation of the Parks and
Recreation Commission that the City's priorities are basically the same as
those expressed by the School District concerning the joint pool facility;
however, it is strongly recommended that a recreational/gymnasium area be
included in the facility. Recommendation of the Broadband Telecommunications
Commission that the BTC accepted and recommended two ordinance amendments to
Council. These amendments concern requiring Heritage to document subscrib-
ers' requests for cable service and a penalty for not providing service
within the timeframes set out in the cable TV ordinance. These amendments
will be sent to the Council in the Triannual Review Report.
Moved by Strait, seconded by Dickson, approving the appointment of Larry
Donner, to Fire Chief, effective 2/17/86. The Mayor declared the motion
carried unanimously, 7/0, all Councilmembers present.
Council Activities
January 14, 1986
Page 5
Moved by Dickson, seconded by Strait, to adopt RES. 86-4, Bk. 89, p. 11,
CONFIRMING THE APPOINTMENT OF MARIAN KARR AS CITY CLERK FOR AN INDEFINITE
TERM. The City Attorney reviewed provisions of the City Charter and City
Code. Affirmative roll call vote unanimous, 7/O, all Councilmembers present.
The Mayor declared the resolution adopted.
Moved by Strait, seconded by Baker, to adapt RES. 86-5, Bk. 89, p. 12,
POLICEN DEPARTMENT,DENTAL CnASthelClerkNTypistANand UAdministrativeOSecretary
positions. Affirmative roll call vote unanimous, 7/0, all Councilmmbers
present. The Mayor declared the resolution adopted.
Moved by Zuber, seconded by Courtney, to adopt RES. 86-6, BkNS . 89, p. 13,
AMENDING AND
N THE WATER
DIVISION, NE AFSCME egarding CLASSIFICATION
positions PLAN
Sr. PlantNUMBER
OF Operator,
Asst. Treatment
Plant Operator, and Treatment Plant Operator. Affirmative roll call vote
unanimous, 7/0, all Councilmmbers present. The Mayor declared the resolu-
tion adopted.
Moved by McDonald, seconded by Strait, to adopt RES. 86-7, Bk. 89, pp.
14-15, DIRECTING ALL CITY BOARDS AND COMMISSIONS TO OBSERVE THE REQUIREMENTS
AND CONSTRAINTS OF THE IOWA OPEN MEETINGS LAW, CHAPTER 21 OF THE IOWA CODE,
IN THE CONDUCT OF BOARD AND COMMISSION MEETINGS. Affirmative roll call vote
unanimous, 7/0, all Councilmmbers present. The Mayor declared the resolu-
tion adopted.
Moved by Dickson, seconded by McDonald, to adopt RES. 86-8, Bk. 89, P.
PLANAFOROTHEING THE FY84 IOWAOR TO SIGN DEPARTMENT AND THE CITY CLERK TO OF TRANSPORTATION TRANS�ST, THE OPERATINGPASSI�
pTANCE LOAN. resent. The Mayormdeclaredroll
the resolutionvote nadopted. 7/0, all Councilmembers
Moved by Strait, seconded by Dickson, to adopt RES. 86-9, Bk. 89, pp.
17-24, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN AGREE -
CK
GRANT (CD G)NDFUNDS FOR THE ICARE, INC. RHANDICARE,E USE FINCE PROGRAM TH1986 I�SITE, in UNITY V the �amount ENT Oof
p$49 1 000
Affirmative roll
the call
resolutionaadopted. 7/O, all Councllmembers
Moved by Strait, seconded by Dickson, to adopt RES. 86-10, Bk. 89, pp.
25-26, AUEND THE BOUNDARIES OF THE
COMMUNITY TDEVELOPMENT HORIZING EBLOCK GRANT CITY OF W TARGET AREAS TO �FOR HOUSING- REHABILITATION
ASSITANCrolls callE'vote unanimous,e7/0� allk of North C uncilmembersbert present. The Affirmative
to include Mayor de-
clared the resolution adopted.
Moved by Dickson, seconded by Strait, to adopt RES. 86-I1, Bk. 89, pp.
27-28, REQUESTING THE JOHNSON COUNTY COUNCIL OF GOVERNMENTS TO ESTABLISH AN
ITTE.
7/0,{OallC ouncilm NSIT STUDY milers present. E The Mayor declared theAffirmative roll call vote resolutionuadopted.
Moved by McDonald, seconded by Strait, to adopt RES. 86-12, Bk. 89, pp.
29-30, INTENT TO DISPOSE OF EXCESS CITY PROPERTY, TO -WIT, THE FIRST FLOOR 0F,
THE U -SMASH -EM BUILDING AT 126 SOUTH GILBERT STREET IN IOWA CITY, IOWA, BY
LEASING SAME TO SOUTHGATE DEVELOPMENT COMPANY, INC. FOR A TERM OF TEN YEARS
Council Activities
January 14, 1986
Page 6
AND SETTING A PUBLIC HEARING ON 1/28/86. The City Attorney stated the
monthly rental fee would be adjusted to reflect the current parking system
rate. Affirmative roll call vote unanimous, 7/0, all Councilmembers present.
The Mayor declared the resolution adopted.
Moved by Baker, seconded by Dickson, to adopt RES. 86-13, Bk. 89, p. 31,
SETTING PARKING RATES OF THE IOWA CITY PARKING SYSTEM. Individual
Councilmembers expressed their views. The Mayor declared the resolution
adopted, 6/1, with the following division of roll call vote: Ayes: Dickson,
McDonald, Strait, Zuber, Ambrisco, Baker. Nays: Courtney.
Moved by Baker, seconded by Dickson, to adopt RES. 86-14, Bk. 89, p. 32,
APPROVING THE TRANSFER OF SURPLUS FUNDS FROM PARKING OPERATIONS TO TRANSIT
OPERATIONS. The following people appeared: Dr. Steve Wolken, President of
the Iowa City Chamber of Commerce; Tom Summy, owner of Stephen's Clothing
Store; Phil Shive, President of the Downtown Assn.; Gary Lundquist, owner of
two card stores; Don Crum, manager of Younkers. Individual Councilmembers
expressed their views. Councilmembers requested staff project the additional
cost to downtown merchants participating in Park and Shop, resulting from the
parking rate increase. Council also asked the Ad Hoc Transit Committee
address long-term financing issues. The Mayor declared the resolution
adopted, 6/1, with the following division of roll call vote: Ayes:
McDonald, Strait, Zuber, Ambrisco, Baker, Dickson. Nays: Courtney.
Moved by McDonald, seconded by Strait, to adopt RES. 86-15, Bk. 89, p.
33, AUTHORIZING THE MAYOR TO SIGN A RIGHT-OF-WAY ASSURANCE STATEMENT FOR
FEDERAL AID PROJECTS. Affirmative roll call vote unanimous, 7/0, all
Councilmembers present. The Mayor declared the resolution adopted.
Moved by Dickson, seconded by McDonald, that the ordinance amending
Chapter 31 of the City Code by adding Section 31-I1 providing for maintenance
of certain public property by the abutting property owner, be given first
vote for passage. Affirmative roll call vote unanimous, 7/0, all
Councilmembers present. The Mayor declared the motion carried.
Moved by McDonald, seconded by Zuber, that the rule requiring ordinances
to be considered and voted on for passage at two Council meetings prior to
the meeting at which it is to be finally passed be suspended, the second
consideration and vote be waived and that ORD. 86-3274, Bk. 27, pp. 1-2,
REPEALING SECTIONS 3-17 AND 3-18 IN CHAPTER 3 ("ADVERTISING-) AND REPEALING
IN THEIR ENTIRETY CHAPTER 6 ("AMUSEMENTS'), CHAPTER 19 ("JUNK DEALERS AND
PAWN BROKERS-) AND ARTICLE II OF CHAPTER 21 ("FORTUNE-TELLERS, PALMISTS,
PHRENOLOGISTS AND CLAIRVOYANTS-) OF THE CODE OF ORDINANCES OF THE CITY OF
IOWA CITY, IOWA, be voted on for final passage at this time. The Mayor
declared the motion carried, 6/1, with the following division of roll call
vote:Ayes: Zuber, Ambrisco, Courtney, Dickson, McDonald, Strait. Nays:
Baker. Moved by McDonald, seconded by Zuber, that the ordinance be finally
adopted at this time. The Mayor declared the ordinance adopted, 6/1, with
the following division of roll call vote: Ayes: Ambrisco, Courtney,
Dickson, McDonald, Strait, Zuber. Nays: Baker.
a
Council Activities
January 14, 1986
Page 7
Moved by Courtney, seconded by Strait, to adjourn 9:30 P.M. The Mayor
declared the motion carried unanimously, 7/0, all Counciimembers present.
I"IIRII /.":1L1:1:76Y80mii:\'U1:
MARIAN K. KARR, CITY
CLER
j
I
I i
i
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i
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».............
Complete Description of Council Activities
January 28, 1986
Iowa City Council, reg. mtg., 1/28/861 7:30 P.M. at the Civic Center. Mayor
Ambrisco presiding. Councilmembers present: Ambrisco, Baker, Courtney,
Dickson, McDonald, Strait, Zuber. Absent: None. Staffinembers present:
Berlin, Helling, Timmins, Karr, Beagle, Gannon. Council minutes tape recorded
on Tape 86-C4, Side 2, 396 -End; 86-C13, Side 1, 1 -End.
The Mayor expressed heartfelt sympathy and deepest loss to the families and
friends of the seven astronauts killed when the spaceship Challenger exploded.
Moved by Strait, seconded by Baker, to include the Mayor's comments as part of
the public record. The Mayor declared the motion carried unanimously, 7/0, all
Councilmembers present.
The Mayor proclaimed February 1986 as BUST MS MONTH; February 9, 1986, as
MARRIAGE DAY.
The Mayor noted the addition of a liquor license & dancing permit to the
Consent Calendar. Moved by McDonald, seconded by Strait, that the following
items and recommendations in the Consent Calendar be received, or approved,
and/or adopted as amended:
Approval of Official Council Actions of the regular meeting of 1/14/86,
as published, subject to correction, as recommended by the City Clerk.
Minutes of Boards and Commissions: Design Review Conn. - 11/20/85,
1/15/86; Airport Comm. - 12/12/85; P&Z Comm. - 12/19/85, 1/15/86; Bd. of
Adjustment - 1/8/86.
Permit Motions - Refund portion of Class C Liquor License and Sunday
Sales to Towncrest Inn Ltd. dba Towncrest Inn Restaurant,, 1011 Arthur
Street. Refund portion of Class C Liquor License and Sunday Sales for
Michelle, Ltd. dba R.T. Grunts, 826 S. Clinton. Approving Class C Liquor
License and Sunday Sales for Diamond Dave's Taco Co. Inc, dba Bo -James
Saloon, 118 E. Washington Street. Approving Sunday Sales permit for Gabe's
Inc. dba Gabe's Inc., 330 E. Washington. Approving Class E Beer Permit and
Sunday Sales for Hy -Vee Food Stores, Inc. dba Hy -Vee 13 and Drugtown 12,
ro
1201 N. Dodge Street. Approving Class C Liquor License for James A.
Mondanadba Givanni's Italian Cafe, 109 E. College. Approving Class E
Beer Permit and Sunday Sales for QuikTrip 1509, 323 W. Burlington. Approv-
ing Class C Liquor License for Crow's Hest Inc. dba Crow's Nest, 313 S.
Dubuque. RES. 86-27, Bk. 89, p. 77, ISSUING DANCING PERMIT.
Motions: Approving disbursements in the amount of $2,638,457.62 for
the period of 12/1 thru 12/31/85, as recommended by the Finance Director,
subject to audit. Approving recommendation of the Design Review Committee
for the following changes to the Holiday Inn Hotel exterior: (1) addition
of a "Flour Pot Cookies" sign, with maximum dimensions of 8 feet by 14
inches and colors as presented to the Committee, centered within the 10
foot building panel on the hotel front adjacent to the concourse; and (2)
insertion of a pass-through window from the cookie shop to the outside,
with glass and anodized frame to match the existing windows.
-k-" ,.........s...,..:............. n.......... ,...:...,...------- ....•.w.....
Minutes
Council Activities
January 28, 1986
Page 2
Correspondence: Letters regarding the Skaugstad drainage problem from:
Ruth Becker; Mr. and Mrs. Richard Breazeale; Thomas Stone. Grant Wood
Area Education Agency expressing support of the Mayor's Youth Employment
Program. Memo from the Civil Service Commission submitting certified list
of applicants for the position of Senior Accountant/Accounting Division.
Memo from the Traffic Engr.; parking prohibition on Dolen Place.
Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The
Mayor declared the motion carried.
Moved by McDonald, seconded by Dickson, to set a public hearing on 2/11/86,
on an amendment to the Zoning Ordinance pertaining to the locational require-
ments of signs permitted in the triangular area at street intersections. The
Mayor declared the motion carried, 7/0, all Councilmembers present.
blic
earing was
cncrn-
ing theugracehperiod and held
non-conformingamendment
ome so inthe
thenRS95, RS RSOrdinan-l2eand
RM -12 zones. No one appeared.
A public hearing was held on an amendment to the Zoning Ordinance to incor-
porate the City's current sewage and industrial waste control regulations by
reference. No one appeared.
F A public hearing was held on an ordinance to rezone 2.10 acres located west
of Old Highway 218 south of Eagle's parking lot and north of Ernest Street,
from CC -2 to P. No one appeared.
Moved by be consideredStrait'
seconded y to
andvotedonforpassage ah
attwoCouncilrmeetings priorntosthe
meeting at which it is to be finally passed be suspended, the second considera-
tion and vote be waived and that ORD. 86-3275, Bk. 27, pp. 3-5, REZONE FROM
COUNTY CH TO P CERTAIN CITY -OWNED PROPERTY, INCLUDING WILLOW CREEK COURT, A
PORTION OF WILLOW CREEK DRIVE AND PORTIONS OF FORMER RIGHT-OF-WAY OF HIGHWAY 1
WEST, SOUTHWEST OF SUNSET STREET, be voted on for final passage at this time.
Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The
Mayor declared the motion carried. Moved by Strait, seconded by Zuber, that
the ordinance be finally adopted at this time. Affirmative roll call vote
unanimous, 7/0, all Councilmembers present. The Mayor declared the ordinance
adopted.
Moved by Zuber, seconded by Strait, that the ordinance to rezone 16.2 acres
located off of Willow Creek Drive and northwest of Highway 1 West, from County
CH to CI -1 (land owned by Olin Lloyd, Richard & Carol Barker, and Lewis Negus),
be given second vote for passage. Affirmative roll call vote unanimous, 7/0,
all Councilmembers present. The Mayor declared the motion carried.
Moved by McDonald, seconded by Strait, that the ordinance to rezone 2.81
acres located east of Mormon Trek Boulevard, south of Ty'n Cae Development and
west of Westside Park from County R1 -A to CO -1 (Johnson County Farm Bureau), be
given second vote for passage. Affirmative roll call vote unanimous, 7/0, all
Councilmembers present. The Mayor declared the motion carried.
..................,,.,,............ _r. ....................
Minutes
Council Activities
January 28, 1986
Page 3
Moved by McDonald, seconded by Zuber, that the ordinance to amend the
Zoning Ordinance to revise the notice requirements for the Board of Adjustment
actions, be passed and adopted. The Mayor declared the motion defeated, 1/6,
with the following division of roll call votes: Ayes: Strait. Nays: Zuber,
Ambrisco, Baker, Courtney, Dickson, McDonald.
Strai
REZONEMoved
3 61y ACRES tFROMseconded
COUNTYbRl-Au TO eRS-5that
FORORD.
PROPERTY2LOCATED NORTHEAST OF
HIGHWAY 218 AND WEST OF MOPWON TREK BOULEVARD (Maranatha Christian Church), be
j passed and adopted. Staffinember Beagle stated no other municipal services,
other than those presently on the site would be extended. Therefore, no addi-
tional cost would be incurred by the City. Affirmative roll call vote unani-
mous, 7/0, all Councilmembers present. The Mayor declared the ordinance
adopted.
Moved by McDonald, seconded by Strait, to adopt RES. 86-16, Bk. 89, p. 34,
ANNEX 3.61 ACRES LOCATED NORTHEAST OF HIGHWAY 218 AND WEST OF MORMON TREK
BOULEVARD (Marantha Christian Church) Affirmative roll call vote unanimous,
7/0, all Councilmembers present. The Mayor declared the resolution adopted.
Moved by McDonald, seconded by Dickson, to defer indefinitely the recommenda-
tion of the P&Z Comm. regarding the development policy for southwest Iowa City.
The Mayor stated the Council had discussed the matter at last night's informal
session and has requested a consultation with the P&Z Commission. The Mayor
declared the motion carried unanimously, 7/0, all Councilmembers present.
A public hearing was held regarding the intent to dispose of excess city
property, to -wit, the first floor of the U -Smash -Em Building at 126 South
Gilbert Street in Iowa City; Iowa, by leasing same to Southgate Development
Company, Inc. for a term of ten years. No one appeared. City Atty. Timmins
stated the monthly rental fee had been adjusted to $630 a month to reflect the
recent increase in parking rates, and the possession date agreed upon is Janu-
ary 30, 1986. -
Moved by
35-51, APPROVINGMcDonald, seconded by
AND AUTHORIZING Zubertoadopt
OF ANA6 1S. 7
AGREEMENT B
F LEASE WITH
SOUTHGATE DEVELOPMENT COMPANY, INC. FOR LEASE OF THE FIRST FLOOR OF THE
U -SMASH -EM BUILDING AT 126 S. GILBERT STREET IN IOWA CITY, IOWA, FOR A TERM OF
TEN YEARS, COMMENCING JANUARY 30, 1986. Affirmative roll call vote unanimous,
7/0, all Councilmembers present. The Mayor declared the resolution adopted.
The Mayor announced the following vacancies: Civil Service Comm. - one
vacancy for a six-year term ending 4/1/92; Historic Preservation Comm. - two
vacancies for three-year terms ending 3/29/89; Housing Conn. - three vacancies
for three-year terms ending 5/1/89;Bd, of Trustees for Fire and Police Retire-
ment - two vacancies for four-year terms ending 4/1/90; P&Z Comm. - two vacan-
cies for five-year terms ending 5/1/91; Resources Conservation Comm. - one
vacancy for a three-year term ending 1/1/89 and two vacancies for unexpired
terms ending 1/1/88. These appointments will be made at the 3/11/86 meeting of
the City Council. The Mayor urged citizens to participate and become involved
by applying for the various Board and Commission vacancies.
Minutes
Council Activities
January 28, 1986
Page 4
Moved by Strait, seconded by Dickson, to defer the appointment to the
Broadband Telecommunications Commission and refer the question of having a
common member on both the City and County Telecommunications Commissions back
to the Commission. The Mayor declared the motion carried unanimously, 7/0, all
Councilmembers present.
Moved by McDonald, seconded by Strait, to make the following City Council
appointments: David Leshtz, 1411 Sheridan Ave. and Roberta Patrick, 515
Oakland to the CCN Comm. for three-year terms ending 3/1/89 and to readvertise
the one remaining vacancy; George Nagle, 3 Heather Court to the Design Review
Comm. for an indefinite term; Dennis Knowling, 1615 Ridge Road to the Airport
Comm. for a six-year term ending 3/1/92; Marsha La Follette, 629 Oakland Ave.
for an unexpired term plus a three-year term ending 4/15/89 and Jan Liggett,
3025 Friendship Street a three-year term ending 4/15/89 on the Mayor's Youth
Employment Bd.; Dell Briggs, 2104 Palmer Circle, to the Human Rights Comm. for
an unexpired term ending 1/1/88. The Mayor declared the motion carried unani-
mously, 7/0, all Councilmembers present.
The City Attorney requested Council consider a time when all could be
available for depositions in one case against the City. Council agreed to
2/18/86.
The recommendation of the Design Review Committee noted as follows: Design
Review Committee recommends approval of the following changes to the Holiday
Inn Hotel exterior: (1) addition of a "Flour Pot Cookie" sign, with maximum
dimensions of 8 feet by 14 inches and colors as presented, centered within the
10 foot building panel on the hotel front adjacent to the concourse; and (2)
j insertion of a pass-through window from the cookie shop to the outside, with
glass and anodized frame to match the existing windows. Baker requested Council
be allowed to review all photographed readings reviewed by Design Review in
conjunction with all recommendations. Staff will
informal sessions. schedule such reviews at
Moved by McDonald, seconded by Zuber, to adopt RES. 86-18, Bk. 89, pp.
52-53, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A SUPPLEMEN-
TAL CONTRACT WITH METRO PAVERS, INC. REGARDING THE FY86 ALLEY PAVING ASSESSMENT
PROJECT. .Affirmative roll call vote unanimous, 7/0, all Councilmembers pres-
ent. The Mayor declared the resolution adopted.
Moved by McDonald, seconded by Courtney, to adopt RES. 86-19, Bk. 89, pp.
54-58, ACCEPTING THE WORK FOR THE FY86 ALLEY PAVING ASSESSMENT PROJECT EXCEPT
THAT WORK AS DIRECTED IN THE SUPPLEMENTAL CONTRACT. Affirmative roll call vote
unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution
adopted.
Moved by Zuber, seconded by McDonald, to adopt RES. 86-20, Bk. 89, p. 59,
ORDERING PREPARATION OF FINAL PLAT AND SCHEDULE OF ASSESSMENTS FOR THE FY86
ALLEY PAVING ASSESSMENT PROJECT. Affirmative roll call vote unanimous, 7/0,
all Councilmembers present. The Mayor declared the resolution adopted.
Minutes
Council Activities
January 28, 1986
Page 5
Moved by Strait, seconded by Courtney, to adopt RES. 86-21, Bk. 89, pp.
60-63, AUTHORIZING MERCY FACILITIES, INC. TO USE CERTAIN PUBLIC RIGHT-OF-WAY
LOCATIONS FOR THE ERECTION OF PRIVATE DIRECTIONAL TRAFFIC SIGNS. Affirmative
roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared
the resolution adopted.
Moved seconded
64-69, AUTHORIZINGrTHE MAYOR TObSIGNuANDeTHEtCITY LERKRES.
TO ATTEST AN AGREEMENT
BETWEEN THE CITY OF IOWA CITY AND THE IOWA DEPARTMENT OF TRANSPORTATION FOR A
FEDERAL -AID BRIDGE REPLACEMENT AND FEDERAL -AID URBAN SYSTEM PROJECT BRIO -M-
4044(1) --8B-52 FOR THE WIDENING OF THE BENTON STREET BRIDGE OVER THE IOWA
RIVER. Affirmative roll call vote unanimous, 7/0, all Councilmembers present.
The Mayor declared the resolution adopted.
Moved by 70-71, AUTHORIZING oAHDsDIRECTING econded y THE FILING OF APPLICATIONS to t RES. 6ON3 'BEHALFOFTHE
CITY OF IOWA CITY WITH THE DEPARTMENT OF TRANSPORTATION, UNITED STATES OF
AMERICA, FOR GRANTS UNDER SECTION 9 OF THE URBAN MASS TRANSPORTATION ACT OF
1964, AS AMENDED, FOR TRANSIT OPERATING ASSISTANCE FUNDING, AND DESIGNATING THE
CITY MANAGER AS THE CITY OFFICIAL AUTHORIZED TO EXECUTE AND PROCESS SAID APPLI-
CATIONS. Affirmative roll call unanimous, 7/0, all Councilmembers present.
The Mayor declared the resolution adopted.
Moved by Courtney, seconded by Strait, to defer consideration of a resolu-
tion authorizing extension of initiation and completion of construction on
Urban Renewal Parcel 65-2b (Small -Mears Bldg/Blackhawk Mini -park), pending
receipt of information on a reversionary clause. The Mayor declared the motion
carried unanimously, 7/0, all Councilmembers present. Council requested staff
express the City's concern that the project proceed expeditiously.
Moved by Zuber, seconded by Dickson, to adopt RES. 86-24, Bk. 89, pp.
72-73, RESCINDING RESOLUTION NO. 85-25 AND ADOPTING A NEW RESOLUTION ESTABLISH-
ING FEES FOR SERVICES PERFORMED BY THE OFFICE OF THE CITYCLERK. Affirmative
roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared
the resolution adopted.
Moved 74-75, AUTHORIZINGiTHESMAYOReTObSIGN ANDITHEtCITY CLE KES. TO ATTEST THE RELEASE
OF A PROMISSORY NOTE EXECUTED BY FRANK DELNO AND JAN W. HOLLAND. Affirmative
roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared
the resolution adopted.
Moved
SETTINGPARKINGRATESseconded
IOWA CITY tPARKING SYSTEM. TheBk.
City�Manager
explained the resolution' established new off -hours parking permits for the
Dubuque Street Parking Ramps and all other rates remain unchanged. Affirmative
roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared
the resolution adopted.
Moved by Strait, seconded by Zuber, to defer to 2/11/86 a resolution au-
thorizing conveyance by quit claim deed to the. University of Iowa of the va-
cated Melrose right-of-way between Byington Road and Riverside Drive. The
Mayor declared the motion carried, 7/0, all Councilmembers present.
Minutes
Council Activities
January 28, 1986
Page 6
Moved by Strait, seconded by Dickson, that the rule requiring ordinances to
be considered and voted on for passage at two Council meetings prior to the
meeting at which it is to be finally passed be suspended, the second considera-
tion and vote be waived and that ORD. 86-3277, Bk. 27, pp. 9-11, AMENDING
CHAPTER 31 OF THE CITY CODE BY ADDING SECTION 31-11 PROVIDING FOR MAINTENANCE
OF CERTAIN PUBLIC PROPERTY BY THE ABUTTING PROPERTY OWNER, be voted on for
final passage at this time. Affirmative roll call vote unanimous, 7/0, all
Councilmembers present. The Mayor declared the motion carried. Moved by
T Strait, seconded by Zuber, that the ordinance be finally adopted at this time.
Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The
Mayor declared the ordinance adopted.
i
Moved by McDonald, seconded by Zuber, to adjourn 8:30 P.M. The Mayor
declared the motion carried unanimously, 7/0, all Councilmembers present.
W LIAM J. BRI C , PA 0 '
I
AN K. KARR, CI CERK
Y L
i
Informal Council Discussion
January 18, 1986
FV87 Bud et Review: January 18, 1986, at Transit Facility, Iowa City, Iowa.
4ayor risco presiding.
Council Present: Ambrisco, Strait, Zuber, Courtney, Dickson, Baker.
Council Absent: McDonald.
Staff Present: Berlin, Helling, Kimble, Vitosh, Karr, Smith.
Tape-recorded: Reel 86-C3, Side 1, 18 -End and Side 2, All; 86-C3, All;
86-C6, Sid—el, All, Side 2, 1-257.
Introduction: Reel 86-C3, Side 1
Vitosh reviewed the budget overview, referred Councilmembers to page 6/Pro-
posed Operating Budget FV87, explained how the assessed valuation relates to
total capital valuations that are used to compute the property tax amount,
and how the State computes the rollback factor. Vitosh explained the State
looks at State-wide total assessed valuations and adjusts the rollback factor
so that there is an increase in taxable valuation of four percent; this year,
the rollback factor increases indicate there was a decrease in assessed
valuations state-wide; and Iowa City's assessed valuation increased and
rollback factor increased - giving Iowa City a taxable valuation larger than
the State's four percent. Vitosh reviewed property taxes for the average
residential property. Vitosh explained that it was necessary for Iowa City
to decrease the general tax levy because of the Council's criteria to stay
within a six percent property tax increase.
Vitosh said adjustments were made to the assessed valuations received from
the County due to property valuation credits: military exemption and TIF
districts. Vitosh said the Taxable Increment Financing districts were set up
for employee training programs for local industry. The total result is a
reduction of property taxes in the General Fund by $75,439.
Vitosh reviewed the tax levies as outlined, page 6/Proposed Operating Budget
FY87. Regarding the debt service levy, Vitosh stated that if Iowa City
continued to issue bonds on an annual basis of ;1.5 million, there will be an
annual increase of six percent in dollars needed for debt service over the
next five years. Vitosh noted the proposed bond issue of $3.5 to $5 million
for the pool facility could substantially increase the tax levy for payment
on the bonds. Vitosh asked Councilmembers to consider how the pool facility
bond issue should be handled within the six percent property tax increase
criteria.
Vitosh said tort liability and insurance costs have increased 200 percent and
in 1986 the City did not levy enough monies to pay for the increased cost of
that insurance.
Vitosh said a balance has increased in the Trust & Agency fund because con-
tribution rates for police and fire pension funds have been decreasing.
PAGE
Ambrisco asked if the fund balance is invested locally. Vitosh said the City
checks with local banks but often invests Police and Fire pension and retire-
ment funds nationally.
Vitosh stated that budget alternatives are planned if a State property tax
freeze is imposed.
Berlin emphasized that the proposed budget is predicted on a large number of
assumptions, some of which Iowa City has no control and the Council may be
required to review the budget during the year. Vitosh said the City is faced
with possible revenue cutbacks from Federal and State governments.
Vitosh reviewed the Five Year ProjectedGeneral Tax Lev (handout !1).
Ambrisco asked how the overs va ua ion o agr cu urs an in Iowa impacts
on Iowa City. Vitosh stated that she didn't know how the poor economy in
agriculture impacts business and the general economy of Iowa City.
Vitosh noted the proposed budget includes an average five percent salary
increase for all positions. Vitosh said two of the three union contracts are
in the second year of the contract and the third contract - firefighters - is
currently being negotiated.
Vitosh stated that increased fee revenues and road use tax allows a larger
fund balance in the General Fund; the Transit Replacement fund was spent on
the new Transit facility; the parking fund will be depleted once the parking
ramp construction is complete; and the Sewer Fund will be utilized for the
sewer project. Vitosh said a larger fund balance is the key to the City's
future stability. Berlin stated this year current revenues exceed expendi-
tures. Vitosh said that revenues exceeding expenditures indicates to the
bond rating agencies and debtors how financially stable Iowa City is. Vitosh
explained that the past several years Iowa City has had to use excess monies
from the fund balance to balance the budget. In response to Ambrisco, Vitosh
stated bond raters review the City's ratings when bonds are issued and Iowa's
overall economic conditions affect Iowa City's ratings.
In response to Baker, Vitosh said $1.5 million has been projected as the
City's year-end balance under the proposed budget. Baker stated Council -
members decided to phase in an increased year-end budget over two years.
Vitosh explained that when the decision was made to fund transit from the
Parking Fund, $9oO,00G was taken from the Parking Fund over two fiscal years
instead of the General Fund - enabling the City to increase the year-end
balance more quickly. Vitosh emphasized the City may need the larger
year-end balance in the future. Berlin said the City will use bonds for
general capital projects and the sewer project and that it is important to
have the City's financial accounts in order before those bonds are issued.
Vitosh reviewed the Road Use Tax, page 273/Proposed Operating Budget FY87.
Vitosh said the FY86 $75,761 road use tax will be carried over in to FY87 and
the projected per capita rate for FY87 road use tax is $35.25.
Vitosh referred Councilmembers to the Federal Revenue Sharing, page
275/Proposed Operating Budget FY87. Vitosh explained the City's first pay-
ment had been decreased by ten percent, the Federal revenue sharing monies
were reduced to $548,365 in FY86 and $129,890 in FY87, and $428,002 is esti-
r-y
PAGE 3
mated for FY86 on undesignated projects. Vitosh said the FY87 Federal Reve-
nue Sharing projections are based on the President's current proposal that
the fourth payment of the current entitlement period be eliminated.
Vitosh stated the overall budget looks satisfactory for FY87. Vitosh said
that if the proposed property tax freeze does occur, the City is prepared in
FY87 but not in FY88. Vitosh warned Councilmembers to approach expanded
service levels cautiously but it may be difficult in the future to cover
costs of current service levels. Vitosh stated Councilmembers received the
proposed CIP and a revised expanded service level request from the Johnson
County Arts Council, both of which are scheduled for discussion next Satur-
day.
TRANSIT-MCGONAGLE, PAGE 262: Reel 86-C3, Side 1
Zuber inquired about bus ridership. McGonagle stated that ridership should
stabilize in 1987 but could be affected if oil and gas prices change.
McGonagle stated that an effective marketing program could increase rider-
ship. Zuber stated that McGonagle should cut service and spend money on
marketing if it would increase ridership. McGonagle said an attitude survey
is needed to assess ridership potential. Courtney said with decreased oil
prices and stabilized gas prices, people don't mind driving cars and, there-
fore, don't ride the bus. Strait asked if bus fares will be increased.
Berlin said based on the proposed budget, fares would not be increased
through the end of FY87. In response to Strait, McGonagle stated five to ten
percent of the total population ride the bus. Strait inquired about elimi-
nating or changing routes. McGonagle said changes are contingent on agree-
ments with CAMBUS and Coralville Transit. McGonagle said the University of
Iowa is willing to cooperate. Zuber noted that students paid for a portion
of the CAMBUS operating budget. Ambrisco suggested increasing ridership by
obtaining free tagline advertisement on the radio. Strait suggested contact-
ing the University of Iowa marketing graduate class to assist the City with
marketing the bus system.
POLICE DEPARTMENT/ ANIMAL CONTROL - MILLER NORTON PAGE 137:
Ree 86-C3, Side 1
Miller stated the Police Department's computer system is being programmed and
includes six terminals, a CPU and two word processors; the records system
will be computerized; and operational data and management data will become
readily available due to the new computer system. Miller emphasized the need
for additional space in the Police Department.
Miller said the proposed budget includes four and a half percent increase due
to contractual negotiations and computer costs. In response to Berlin,
Miller said police cars are replaced every 60,000 miles and approximately
$2,400 is obtained in trade-in value for the cars. Miller said the proposed
budget includes six squad cars and two unmarked cars.
In response to Ambrisco, Vitosh said the City collects 70 percent of parking
fines and are currently working with Johnson County to set up a process to
collect unpaid parking fines when people renew their license plates. Strait
suggested Ambrisco meet with the Chair of the Johnson County Board of Super-
visors to obtain the County's assistance in parking fine collection. In
response to Zuber, Vitosh stated 2,286 vehicles are on the impound list for
2-V
Vw...;.............,....._......................................_..�.�.
PAGE
parking tickets issued within the last 12 months. Miller explained the City
has a contract with Holiday Wrecker Service for assistance in towing vehi-
cles.
Zuber said it may be cost effective to give Animal Control a computer termi-
nal. Vitosh stated that the terminal would be used for daily input. Miller
proposed to amend the Police Department budget to delete a $1,500 typewriter
and transfer the money to obtain the terminal for animal control.
In response to the questions from Councilmembers, Horton explained a computer
terminal would increase Animal Control's efficiency, there is not a large
increase of wildlife population, the trap rental program works well, there
are few problems with cross -bred large dogs, and exotic pet problems are
increasing. Horton explained that Animal Control is working with the Legal
Department on an exotic animal ordinance, but it will take a large amount of
time to establish a list of prohibited animals.
Councilmembers commented favorably about Animal Control's expanded service
level request for a computer terminal.
FIRE DEPARTMENT - KINNEY, PAGE 155: Reel 86-C3, Side 2
Kinney stated the Fire Department submitted a bare bones budget. Zuber
stated that the Fire Department budget should be left open to allow the new
Fire Department Chief some latitude for changes and suggested Council con-
sider some type of renumeration for Fire Department personnel obtaining
college credit. Berlin stated the City had a successful program promoting
college education in the Police Department in the 1960's and 70's. Kinney
explained that Kirkwood Community College AA degree fire science class is
taught at the fire station. Fire Department personnel are sent to classes
taught by the National Fire Academy. Kinney said the National Fire Academy
two-week classes costs the City $132 to cover meal expenses.
Strait inquired about malicious fire alarm non -response and a malicious fire
alarm response. Kinney explained a malicious fire alarm occurs when a prank
call, such as a false address, is called in and a non -malicious fire alarm
takes place when, for example, a hospital alarm malfunctions. Kinney said a
malicious fire alarm non -response occurs, for example, when a university dorm
alarm goes off and dorm officials notify the Fire Department regarding the
need for no response to the alarm. Kinney stated the first responder system
is working excellently. Ambrisco noted his personal appreciation to the Fire
Department for assisting with an accident involving his wife. Ambrisco
inquired about arson. Kinney explained two police detectives are arson
trained and the State Fire Marshal assists the Fire Department as needed, the
State is promoting that individual community fire departments become arson
trained, and arson is on the increase in Iowa City.
Kinney noted that the Fire Department has a training officer and a fire
inspector in the expanded service level request. Kinney stated the training
officer would increase department morale and efficiency.
Courtney inquired about the expanded service level request for 34 M.S.A. face
pieces. Kinney explained each firefighter would have their own personal face
piece and noted that face pieces get switched at a fire scene and could
spread contagious diseases. Kinney said each firefighter would carry their
r- y
PAGE :i
own MSA face piece. In response to Dickson, Kinney stated the Fire Depart-
ment has responded to chemical pollution -chemical spill problems. Strait
inquired about river emergencies. Kinney stated the City is responsible for
storing and operating the boat within the city limits and Johnson County
Sheriff's Office handles emergency water calls outside the city limits.
Kinney noted a retirement reception is being held for Fire Chief Keating on
January 31, 1986, from 9:30-11:30 a.m. (Councilmember Zuber left the meeting.)
IOR
Vitosh distributed the revised January 17, 1986, receipts and expenditures
summary for Senior Center budget (handout 02) and explained the revisions
reflect including weekend janitor temporary wages in the budget.
Senior Center Commission member Coen stated the Senior Center has helped
elderly within Johnson County in successful aging and it is extremely impor-
tant to actively involve elderly in maintaining and improving their lives.
Coen explained the Senior Center staff's responsibilities that include main-
taining the Senior Center facility, publishing a newspaper, running a retail
business, operating a library, organizing monthly activities (handout 13) and
making agency referrals. Commission member Hall distributed the proposal for
a one-half time volunteer specialist (handout 14) and explained the vital
role the volunteers are in at the Senior Center, Hall stated that no applica-
tions were received when the Senior Center advertised for a volunteer coordi-
nator, and the Senior Center proposed to contribute $5,000 toward the cost of
a volunteer coordinator by charging a $5 per year fee for a Senior Center
parking lot sticker. If approved, the sticker fee collected should be put
directly into the Senior Center's budget for this position. Hall explained
the County would be willing to pay 20% of the remainder with the City paying
80%.
Strait inquired about the impact to the Senior Center programming due to the
lack of additional volunteer coordinator staff. Hall stated that all support
groups run by volunteers have ceased and there is not staff available to
coordinator university practicum students. Coen said the present staff does
not have time to apply for grant monies. In response to Ambrisco, Meisel
stated the Senior Center Commission unanimously supports collecting parking
sticker monies to be used for a volunteer specialist. Berlin said the City
can negotiate for funding assistance from the County if the County decides to
budget for the proposed volunteer specialist. Ambrisco advised Meisel and
the Senior Center Commission to give Zuber and McDonald information in sup-
port of the volunteer specialist request.
Baker suggested funding a volunteer coordinator position for the entire City.
Berlin rejected Baker's suggestion because the level of volunteerism in the
library and the Senior Center is enormous.
AND PROGRAM DEVELOPMENT DEPARTMENT - SCHMEISER MEN , FRANKLIN
Schmeiser distributed summary of each department's divisional accounts
(handout 15) and stated the budget reflects a 3.4 percent increase in this
year's expenditures. Schmeiser said the COBG Coordinator has resigned, the
r- I/
PAGE 6
department is looking at alternatives to compensate for the loss of person-
nel, the CDBG staff may assist with designated locally funded projects, and
absent personnel necessary to complete next year's goals and objectives, the
department will place a greater emphasis on higher priority current planning
projects and less emphasis on long-range planning projects. Schmeiser re-
ported that there could be a 32 percent reduction in CDBG funding for next
year and a decrease would cause an over -expenditure of $39,080 in the next
program year for expenditures that have already been approved. Berlin stated
the allocation of block grant monies to the Human Services Coordinator and
the shift in block grant money to the current planning program should be
reviewed with CCN.
In response to Ambrisco, Schmeiser listed each divisional account number (see
summary sheet) and stated the budget summary does not include the CDBG Metro
Entitlement budget. Schmeiser said budget increases are the result of salary
increases and the divisional goals and objectives outlined on page 84, 276,
and 292/Proposed Operating Budget for FY87, represent a workload that will
consume all the staff time program for the next fiscal year. Strait inquired
about the Graphics Technician. Schmeiser stated the Graphics Technician
salary is split between the Rural and Urban Planning Division accounts and
that person prepares all the maps. In response to Berlin, Schmeiser
explained that the County is proposing to move the Rural Planning staff to
the new County facility. Schmeiser said the move would create some adminis-
trative problems. Berlin emphasized the City and County benefit tremendously
from the close working relationships of the Rural Planning staff. Strait
asked about the reduction of personnel and how it impacts on the Planning and
Program Development Department. Schmeiser said there would be a reduction in
programming if there is a reduction in staff resources and the Council needs
to prioritize the department's work program. Berlin said staff and Council
need to consider to what degree the Planning Department should work on pro-
jects that do not have the full support of the City Council and establish
specific priorities for that department.
In response to Ambrisco, Vitosh said PPD's 7.15 full- and part-time staff,
page 324/Proposed Operating Budget FY87, is a full-time equivalency figure
and includes all staff. Strait asked how janitorial services are allocated
to each department. Vitosh explained the City's outlying locations use their
own janitors and Parks and, Recreation handles janitorial services at the
Civic Center and Davis Hotel offices. In response to Strait, Berlin said the
City's current janitorial arrangement is cheaper than contracting or central-
izing all janitorial services, the heating and cooling equipment maintenance
is bid out under contract, and the janitorial services are reviewed annually.
Franklin stated that it is assumed that the one vacant position in the Urban
Planning Division will be filled in July. Strait inquired about the use of
salary allocations for positions that are left vacant. Vitosh explained that
the City only builds in a factor for personnel turnover and position vacan-
cies and budgets for 98 percent of the salary expenditures.
HUMAN RELATIONS - CARROLL, PAGE 41: Reel 86-C6, Side 1
Carroll reported the proposed budget is unchanged from last year's budget and
the current workload in the department is being handled effectively due to
the low employment activities, the hiring freeze, and no current collective
�lilvlvvtvav...t.l............v..vv�w Vis. N...........
PAGE 7
bargaining. Carroll cautioned Council to carefully consider any salary
increases for administrative employees and said turnover and morale problems
may occur from hiring new administrative employees at salaries higher than
existing employees. Berlin noted Carroll's resignation and stated she has
done a super job for the City. In response to Ambrisco, Carroll said the
CityBerlin noted appreciationfor recruitment Cal's
will conduct a into
Cit�isco, Helling,
and
FINANCE DEPARTMENT - VITOSH, PAGE 54: Reel 86-C6, Side 1
Vitosh stated data processing has been separated from the Accounting Divi-
sion, and expanded service level request in data processing, page
72-73/Proposed Operating Budget FY87, was approved to provide computer ca-
bling for off-site City office locations, and expansion of the computer
system is being looked at. Vitosh said the City needs to drive more termi-
nals and replace the tape drive of the computer system. Strait inquired
about the City's integration of computer systems. Vitosh said staff is
working on microcomputer applications and reviewing City department applica-
tions for those microcomputers, the City is attempting to keep programs
systems interactive, and the current main frame lacks the power to drive the
applications and terminals needed for the City, and the next major computer
application will be a complete property file. Vitosh said the City may look
at a lease purchase option for a large computer system and a new generation
of computers are available and are compatible with the City's software. In
response to Ambrisco, Vitosh said Civic Center remodeling did increase space
for additional staff and has allowed for better use of the existing space.
Vitosh stated the additional space leased for Public Works costs $25,000
annually.
Vitosh stated the expanded service level request for a small pickup truck for
the Parking Division would be used by individuals responsible for towing
cars. Vitosh said the use of the small truck should help increase the amount
of revenue received. Strait asked how many vehicles are owned by Iowa City.
Helling said he will compile an equipment list. Courtney inquired
afro othe
$40,000 interest income decrease in parking operations (pageP
sed
Operating Budget FY87). Vitosh explained the reduction of the balance avail-
able in the Parking Operations because of construction of additional levels
of the parking ramp and the $250,000 transfer to the transit system caused
vehi lescarenput intorain st income. In standard replacementnsch to Strait
and ,areelindv idually
stated
assessed before replacement is done. Helling said lease options for vehicle
replacement is being considered.
HOUSING INSPECTION SERVICES - BOOTHROY FRANT12 PAGE 169: Reel 86-C6, Side 1
Boothroy stated the reduction of one position has resulted in a reduction of
service levels, the newly adopted fee schedule should cover the cost of
expenditures within the Building Division, fees will not cover all expendi-
tures of the Housing Inspection area, and Assisted Housing purchased another
ten public housing units.
Ambrisco inquired about the Housing Inspection system's use of Fire Depart-
ment personnel. Boothroy stated Fire Department personnel have not been
used. Boatrincetrai°iisaDivisionection lbegin
charging espetionfee.
Siinquired about theabandonedvehile
PAGE 8
ordinance. Boothroy said Council will receive an update about the abandoned
vehicle ordinance, the ordinance has been effective in getting vehicles
removed, and the property owners are billed for towing of the vehicles.
In response to Ambrisco, Seydel explained that the ten new public housing
units are three-bedroom single-family dwellings and cost less than $52,000
each. Ambrisco suggested staff consider manufactured housing units. Seydel
said the FY87 proposed budget will be submitted to the Federal government in
April. Baker inquired about HUD annual contribution contract, page
304/Proposed Operating Budget FY87. Seydel said Section 8 Existing account
#6513.2 are dollars from HUD, the annual contributions contract has a
1/30/87 termination date, and renewal of the contract is anticipated.
Seydel said the Rental Assistance Program would be terminated if the monies
are not renewed, money from HUD was used to purchase the 62 units owned by
the City, and there is a proposal by the Federal Administration to forgive
the loans for the units. Seydel explained that rent from the units pays
taxes, administration costs, upkeep and insurance for the units. Seydel said
the City pays ten percent of net income from the units in the form of taxes
to Johnson County. Ambrisco inquired about Jim Clark's subsidized housing
development. Seydel said all subsidized units are full and it is anticipated
the other units will get rented.
AIRPORT - ZEHR, PAGE 257: Reel 86-C6, Side 1
Zehr reported that the Airport has increased revenues from increased flowage
fees, farm ground rental, and a five to ten percent increase is expected from
contract negotiations with the Iowa City Flying Service. Zehr explained that
a committee has been established to develop proper zoning for commercial
zoning of Airport property. Zehr said ;23,000-;24,000 will be generated from
the new HLM corporate hangar once the cost of the project has been amortized.
Strait inquired about receiving FAA funds. Zehr said the City will be eligi-
ble for FAA funding when the compliance project is complete. Zehr stated he
assumes the FAA will initially fund $300,000 for runway repairs once the
Airport is in compliance and up to $10 million for projects over the next ten
years. Zehr noted that there is $7.5 billion in the Airport Trust Fund which
is available to the FAA for allocations to airports. In response to Strait,
Zehr stated a University doctoral student was utilized as a consultant for
the Commuter Airline Feasibility Study. Zehr stated that runways are the
immediate priority, 10 to 12 percent of the runways are critical and there
are plans to replace sections of the concrete runway. In response to Baker,
Zehr said there are 402 acres of land at the Airport and the Iowa City Air-
port Commission cannot sell the Airport.
CITY COUNCIL - BERLIN, PAGE 25: Reel 86-C6, Side 2
Berlin stated that Council needs to consider the level of support and
long-term funding arrangements for human service agencies. Baker suggested
allocating a travel budget for boards and commissions. Berlin explained that
currently boards and commissions submit travel requests to their respective
operating department.
a.
PAGE 9
ECONOMIC DEVELOPMENT - BERLIN, PAGE 37: Reel 86-C6, side 2
Berlin stated that the proposed budget is the same as last year's and there
was a successful private fund-raising program in Iowa City for an expanded
economic development program through First Capitol Development. Strait
inquired about increasing the allocation. Councilmembers favored the current
level of funding. Berlin said he will compile additional information about
the economic development budget for Council.
CITY CLERK - KARR, PAGE 29: Reel 86-C6, Side 2
Ambrisco noted that the expanded service level request for a VT220 terminal
was recommended for approval. Ambrisco said the City Clerk's office is a
very well run segment of the community's government.
CITY ATTORNEY - TIMMINS, PAGE 34: Reel 86-C6, Side 2
Timmins stated over -expenditures occurred in certain line items, library
costs increased, therefore necessitating the increasing of that budget fig-
ure, space is adequate for the Legal Department, and an intern from the
University of Iowa is being used this semester. Ambrisco inquired about the
need for additional personnel in the Legal Department. Timmins stated that
it will be necessary to add a fourth attorney if the City gets involved in a
self-insurance program. In response to Baker, Timmins said the Legislature
will have difficulty passing legislation allowing for caps on liability.
Meeting adjourned at 12:00 noon.
I
�...........,.,..........
Informal Council Discussion
January 21, 1986
Informal Council Discussion: January 21, 1986 at 6:35 p.m. in the Council
Chambers at the ivic en er. Mayor Bill Ambrisco presiding.
Council Present: Ambrisco, Dickson, Strait, McDonald, Courtney, Baker,
ue�
Staff Present: Berlin, Timmins, Karr, Smith, Schmadeke, Boren, Vitosh,
Sc me ser, 0 Malley, Moen.
Tape Recorded: Reel 86-C7, Side 1, All, Side 2, 1-241.
Wastewater Treatment Facility Reel 86-C7, Side 1
Berlin stated the City retained Metcalf & Eddy to develop engineering solu-
tions and provide financial information and alternatives for the project;
George K. Baum and Boettcher & Co. was designated to do a more detailed
analysis of the financial alternatives; and Council needs to decide if the
City should proceed with the wastewater treatment project as one project or
divide the project into several parts and phase some aspect of the project.
Berlin stated the City should consider if it is financially advantageous to
break up the project and postpone some parts to a later date. Berlin noted
that Metcalf & Eddy and Baum & Boettcher has prepared additional alternatives
as outlined on page 3/Iowa City Financing Plan for Wastewater System Improve-
ments (January 15, 1986). Berlin stated the revenue bond and zero coupon
bonds provide a more favorable alternative than originally projected; because
of the nature of the financing method, it does not appear that the financial
alternative is very related to the need to separate sections of the project
and there is no disincentive for proceeding with the total project at this
time. Berlin recommended that Council instruct staff and the Wastewater
Treatment Facility Committee to proceed with the project as a single project.
Berlin noted that with the proposed financing alternatives, rates would not
have to be increased as much as originally anticipated. Berlin stated the
state commission would not favor any effort by the City to segment the pro-
ject for financial reasons.
In response to McDonald, Berlin said the Financing Plan for Wastewater System
Improvements received by Council is an in-depth financial analysis and review
of the Metcalf & Eddy financial alternative report and looks at other alter-
natives.
Berlin reported that the Wastewater Treatment Facility Committee is scheduled
to meet next Monday and will report back to Council with a recommendation
regarding how the project should be designed. Berlin explained the City
needs to be cognizant of the state's July 1, 1988 deadline. In response to
Strait, Berlin said the state would not give the City permission to segment
the project for financial reasons. Strait inquired about the consequences of
Minutes
Informal Council Discussion
January 21, 1986
Page 2
not meeting the state's July 1, 1988 deadline. Timmins stated many communi-
ties will be in the same position. In response to Strait, Berlin said a
step-by-step (phased) approach to the project would result in not meeting
state law deadline and there could be increased costs associated with infla-
tion.
Zuber said the City should proceed with the project and suggested separating
the design and building contracts to create a more competitive bidding. Baker
asked if the renovation of the existing plant to meet effluent standards and
resolving the surcharge problem would cost $13 million. Schmadeke explained
the existing surcharge problem will be resolved by renovation of the existing
plant and construction of the new plant. Baker asked if the bulk of the new
treatment plant is to facilitate growth. Berlin said the proposed system is
designed to serve as part of the existing problem and other expansion. Baker
referred to figure 4/December 11, 1985 Financial Analysis Alternative 11, and
asked for a clarification of the $3.96 (32%) increased transport and treat-
ment capacity figure. A Metcalf & Eddy representative stated that the 32%
does represent new capacity. Baker inquired about the tap fee being ruled
unlawful in a court suite and asked if a tap fee is the same as an impact
fee. Baker stated that present property owners should not be obligated for
100% of the new growth. Berlin stated Metcalf & Eddy and Jensen &
Butterfield should be asked about distributing costs over the life of the
issue to new growth.
Courtney noted Congress has been threatening changes in the municipal financ-
ing and municipal bond laws. Ambrisco stated that he favors full completion
of the project.
Baker asked if the new facility would service growth in all areas of Iowa
City. Berlin stated the facility is not designed to handle growth in just
one area. Schmadeke said the Southeast Sewer and plan will relieve flow from
the existing plant, allowing increased capacity at the plant. Berlin noted
that the utility refund -energy program money is being used to research con-
verting waste to energy. Strait said some communities are converting solid
waste into a product that can be used in road construction.
Council agreed to proceed with the wastewater treatment facility as one
project. Berlin stated the Wastewater Treatment Committee will meet Monday,
will review the financial plan with Metcalf & Eddy and Jensen & Butterfield,
and decide the organizational structure for proceeding with the project.
Berlin stated the Committee will report back to Council. In response to
McDonald, Berlin stated staff and the Committee will review information on
financing and a combination of traditional revenue bonds and zero coupon
bonds will be used for the project.
McDonald asked if the City would be eligible in the future for grant monies
for the project. Berlin stated the federal program is being phased out and
it is difficult to foresee any circumstances that the federal government
would go back and retroactively pay communities for investments made into
wastewater treatment. Courtney suggested that a call provision be put on the
bonds. McDonald stated changes will have to be made because many connunities
do not have funds available to meet compliance standards.
S �
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Minutes
Informal Council Discussion
January 21, 1986
Page 3
City Attorney Evaluation Process Reel 86-C7, Side 1
Timmins stated Council received (separate confidential material) evaluation
forms, a memo outlining the evaluation format, and information from various
cities which was used to create the proposed forms to be used by Council for
evaluation of the City Attorney (Exhibit B). A staff evaluation is proposed.
Councilmembers discussed the use of ratings and evaluation forms and stated
preferences for informal oral evaluation in an executive session. Timmins
stated the proposed evaluation formalizes the process and focuses on issues
of management and knowledge of the job, and suggested the form could be used
as guidelines for the evaluation discussion. Timmins said he will forward
the staff evaluations to the Mayor's office for Council review, and then
schedule a discussion for evaluation by Council. Timmins stated he would
like Council to respond in writing after the evaluation.
Council Time
Reel 86-C7, Side 2
1. Baker reiterated his request for information about impact fees mentioned
during the Wastewater Facility project discussion.
2. Zuber stated that snow and ice were being deposited in handicapped park-
ing spaces. Berlin stated he will work out a removal program with the
University.
3. In response to Baker, Berlin stated the state legislature did not in-
crease fines for handicapped parking violations.
4. Dickson stated that she has received complaints about the quality of the
picture being cable casted for Council meetings.
5. In response to Dickson, Berlin said he will check on the snow and ice
covered sidewalks located on Dubuque Street.
6. Strait inquired about the status of the retaining wall and steps located
near the new University law school. Timmins said staff has drafted an
agreement asking the University to put a notice in the newspaper and hold
a public hearing if they are going to remove the steps.
7. Ambrisco said he has been contacted about sewer and drainage problems
located west of the City Park at Parkview Manor. Berlin said there is a
proposal to remedy the problem in the proposed CIP.
Film on Historic Preservation
Reel 86-C7, Side 2
Moen stated that the film, A Sense of Place, is a local historic preservation
film and the film was fun e , n par y a grant from the Iowa Community
Culture Grant Program. Moen stated the film was directed and produced by
Charles Scott. Council viewed the film. Meeting adjourned at 7:45.
Informal Council Discussion
January 25, 1986
FY67 Budqet Review: January 25, 1986, at Library Room A, Iowa City, Iowa.
Mayor Ambrisco presiding.
Council Present: Ambrisco, Strait, Zuber, Courtney, Dickson, Baker (8:05).
Council Absent: McDonald.
Staff Present: Berlin, Melling, Kimble, Vitosh, Karr, Smith.
Tape-recorded: Reel 86-C6, Side 2, 257 -End, 86-C8, All, 86-C9, All, 86-C10,
1-165.
i
T CITY MANAGER - Berlin, Melling, Pg. 38 Reel 86-C6 Sd 1
Helling explained the City's current contract for collective bargaining service
ends this fiscal year, the contract provided a "not to exceed" amount to pay for
the negotiation of three contracts through mediation, and the City is charged
extra for the cost of fact finding and arbitration. Melling stated that Steve
Rynecki functions as the City's negotiator, conducts hearings and does the legal
research in labor law. Melling noted that Rynecki received $90 per hour charges
which is below market price. Berlin said Rynecki is willing to teach City staff
and has helped the City assume more responsibility for collective bargaining.
Berlin said microcomputers are budgeted for under capital outlay and the Finance
Department is currently going through a process to determine which departments in
the City will receive the microcomputers.
BROADBAND TELECOMMUNICATIONS - Shaffer, Pg. 47 Reel 86-C6 Sd 1
I
Shaffer stated more time is being spent on programming the community access
channel and a director machine was acquired to allow preprogramming of that
channel. Melling stated the proposed budget is based on projected revenues from
the franchise fee, the production coordinator is projected for 3/4 time into
FY87, and a large number of interns are working with broadband telecommunica-
tions. Zuber inquired about the 20% budget increase in salaries. Vitosh ex-
plained that the production coordinator was originally budgeted as a half-time
position in 1986 and that was increased to 3/4 time. Berlin stated a letter was
sent to Heritage regarding fees and access. Helling noted that Heritage has sent
a negative response to that letter. Strait inquired about the transfers out,
page 50, Proposed Operating Budget FY87. Vitosh referred Strait to pg. 51,
Proposed Operating Budget FY87, and explained money is transferred to the Library
AV assistance, Equipment Replacement and Reserve and Finance Administration.
Kimble stated there was not a transfer to the Equipment Replacement Reserve in
FY85.
Ambrisco asked if the quality of the cablecasting of Council meetings can be
better controlled. Shaffer said equipment is a limiting factor, University
practicum students are used, and Councilmembers can be told when microphones are
not on. Melling stated the City Clerk also monitors for sound during the Council
meetings and can notify Councilmembers when microphones are off. Helling stated
a reminder to turn on microphones will be placed in front of Councilmembers for
formal meetings.
Z-44
�tiUvatvva! a av a \a t act .`. a' a a va!avawNi.a .......
informui Minutes
January 25, 1986
Page 2
ENERGY CONSERVATION - Helling,Schoenfelder, Pg. 112 Reel 86-C6 Sd 2
Helling stated that Energy Conservation submitted a budget that includes expendi-
tures for the Energy Coordinator, office supplies and periodicals. The Energy
Coordinator will revert to a one-half time position July 1, 1987. Schoenfelder
said the RCC will hold a meeting February 3 and will be involved with the review
of the waste energy project, light bulb replacement project and programning the
government access channel.
CIVIL RIGHTS - Alexander, Pg. 79 Reel86-C6 Sd 2
Alexander reported that the one-half time Civil Rights Assistant position termi-
nated December 31, 1985, and there is one full-time staff person working on civil
rights. Alexander noted there are currently 23 complaints being handled by the
department. Ambrisco asked how information about civil rights program is adver-
tised in Iowa City. Alexander explained the previous one-half time Civil Rights
Assistant handled the community outreach program which included using newslet-
ters, flyers, brochures, and speaking engagements. Alexander stated a TV program
is being produced to be shown on channel 29. In response to Strait, Helling
explained that the City's Human Rights Commission functions as a local civil
rights commission.
EQUIPMENT MAINTENANCE - Reynolds, Pg. 308 Reel 86-C6 Sd 2
Reynolds stated the City owns 277 pieces of motor driven equipment. Helling said
Council received a memo regarding the nine-year equipment replacement schedule
and equipment is individually assessed at the time when the City is ready to
write specifications to go out to bid for a piece of equipment. Helling
i explained that unspent monies budgeted for equipment replacement is rolled back
into the replacement fund.
In response to Ambrisco, Reynolds stated the Airport snowblower has not been used
outside of the airport this year. Strait asked if any replacement of vehicles
can be delayed. Helling said the City checks the condition of each vehicle,
looks at departmental needs, and reviews use and distribution of fuel for the
equipment. Ambrisco inquired about fuel costs. Reynolds stated last week fuel
costs were 87t for unleaded fuel, 891 for diesel fuel and 85t for regular fuel.
Dickson asked if equipment operators received instruction. Reynolds explained
that all new equipment is reviewed by the driver and new employees are trained by
user divisions. Ambrisco inquired about ongoing loss control seminars. Reynolds
said that there are not formal loss control seminars but that it is handled by
each division head. Berlin said the City does have a safety committee and depart-
ment heads are contacted as problems arise. In response to Strait, Reynolds said
equipment downtime is low and accidents have decreased.
PUBLIC WORKS ADMINISTRATION - Schmadeke, Pg. 103 Reel 86 -CS Sd 1
Ambrisco asked if Schmadeke attended the wastewater treatment facility meetings.
Schmadeke replied he did attend. Councilmembers commended Schmadeke for the
prompt handling of citizen complaints. Zuber asked if there are any funds avail-
able from the State for leachate problems. Berlin said the City should explore
the possibility of obtaining State funds to be used on the leachate problem.
Inror;nai ;!tm,:;,
January 25, 1986
Page 3
-Schmadeke said the City will be
costs are estimated at $300,000
other problems will arise if the
to Ambrisco, Schmadeke said the
ENGINEERIUG - Farmer, Pg, 98
charged $20,000, beginning April 1987 and total
for work done at the landfill. Berlin noted that
landfill stays at its current site. In response
landfill is in compliance.
Reel 86-C8, Sd
Farmer explained major projects include: Dubuque St, project, Dubuque Road pro-
ject, landfill -leachate work, Burlington St. bridge, Benton St. bridge, and
bridge deck repair as outlined in the CIP. Schmadeke explained the moving of the
Public Works Department to the First Federal Building has worked out well and
permits work transferred to outlying divisions. Ambrisco inquired about the
Dubuque Street project. Farmer said the budget will be constructed in three
phasePhase 3 PhCompletionChurch
of project. Farmer explained thercEng neeroingarstaff Mket tis
attempting to complete negotiations for temporary easements by March 3. The
Federal government is holding the State appropriations, and the State won't
approve the project allocations until the State receives the money from the
Federal government.
Farmer said work will not begin on the Benton St. bridge until completion of the
Burlington St. bridge project. In response to Ambrisco, Farmer stated Iowa City
will receive the maximum ;650,000 from the State for the Burlington St. bridge
project and 75X/25% split on the Dubuque St. project. Farmer explained that once
a contractor's bill is paid for by the City, a bill ais sent to the State for
reimbursement for the project. Berlin and Farmer noted that the Benton St.
project will receive up to $650,000 in Federal funds and will utilize any remain-
ing
attentilonfunds.
additionaistated
work will Dbeudone to ue t.pensure the projectroect has received icnsideable
so done rcor-
rectly. Farmer stated the Dubuque St. project will cost an estimated $980,000.
Strait asked if land will have to be acquired for the Benton St. project. Farmer
said right-of-way is needed, property will have to be acquired on the north side
- west end of the project, easements are needed from the McDonald's and Mumn's
business establishments, and right-of-way is needed on both sides of the east end
of the project. In response to Dickson, Farmer said Munn's Tavern will not need
to be moved because the driving lane's alignment is better on the north side of
the project.
STREETS - Stockman, Pg. 121,
Reel 86-C8 Sd 1
holessdailyco inquired about potholes. Stockman stated two crews are working on pot -
Stockman explained snow removal procedures for Iowa City streets. Stockman
stated Iowa City is divided into eight sections and streets are prioritized as
follows: Priority 1 - bus routes and main arterials to emergency facilities;
Priority 2 - streets with hills and heavily traveled streets; and Priority 3 -
outlying residential areas. Stockman stated a 4 -to -1 sand to salt mix is used on
streets, it takes 24-48 hours to completely plow Iowa City streets, and there
needs to be 3 inches of snow before residential areas are plowed. Ambrisco asked
lnrormal rlintsLes
January 25, 1986
Page 4
how snow plow drivers are trained. Stockman explained that experienced drivers
work with new drivers, drivers practice plowing at the airport and experience is
the best teacher. Courtney suggested the snow removal policy be printed in the
local newspaper to better inform the citizens about the snow removal priority
system.
REFUSE - Stockman, Pg. 246 Reel 86-C8 Sd 1
Ambrisco complimented the Refuse Division on fine service to the community.
TRAFFIC ENGINEERING - Brachtel, Pg. 116 Reel 86 -CS Sd 1
I
Brachtel stated that the traffic controller needs to be replaced and side road
indications should be upgraded to over -lane indications at the Burlington St. and
Summit St. intersection. Ambrisco said that intersection is confusing because of
! the lane reduction. Brachtel noted that the proper number of advanced warnings
are installed at that intersection. Strait inquired about progressively setting
the signals at intersections along a street. Brachtel said signals are set pro-
gressively where possible and are timely accordingly to the speed limit. Courtney
asked about public response to the Kirkwood/Dodge stop signs. Brachtel stated he
has received both favorable and unfavorable comments about that intersection. In
response to Baker, Brachtel said a traffic signal may be warranted for the
Kirkwood/Dodge intersection as more traffic develops. Baker asked about the LASA
street lighting survey. Brachtel said Council will receive additional informa-
tion in next week's packet regarding the street lighting survey.
LANDFILL - Schmadeke, Pg. 251 Reel 86-C8 Sd 2
Schmadeke said 75 of the 180 acres at the landfill site have been used and the
remaining space should allow operations until 2014. Ambrisco inquired about the
leachate problems. Schmadeke stated work is being done on the lift station
design and completion of the lift station is projected for next summer. In
response to Strait, Schmadeke said persons utilizing the landfill are charged on
a weight-in/weight-out basis and 259 of the fee goes to the State. Berlin asked
Schmadeke to explain about the sewer line installation from the pump station.
Schmadeke, stated a 900 foot, 3'-4' size pipe will be installed 4 feet deep on the
south side of Melrose Avenue, the pipe will be installed with a trencher, and
farmers will be able to farm the land after installation of the pipe.
WATER DEPARTMENT - Brinton, Kron, Pg. 238 Reel 86-C8 Sd 2
Kron explained the original computer was installed in 1972, computer changes are
necessary because the model and parts are being phased out, and the computer
upgrade will cost $300,000 to $400,000 over the next two years. Ambrisco asked
if any technology is available to handle the problems associated with the taste
of the Iowa City water. Brinton said he is reviewing pilot studies being done in
other communities utilizing ozone -chemical technology.
In response to Ambrisco, Kron noted he will retire May 16.
inrotm-, .;;njt_,
January 25, 1986
Page 5
POLLUTION CONTROL - Boren, Pg. 230 Reel 86-C8 Sd 2
Boren stated he has been attending the wastewater treatment facility meetings.
Dickson asked what are the major problems with pollution control. Boren stated
there are problems associated with handling the volume and degree of treatment to
comply with State regulations. Schmadeke noted that employee morale will improve
with the construction of a new wastewater treatment facility.
PARKS AND RECREATION - Carroll, Pg. 209 Reel 86-C8 Sd 2
Carroll introduced Craig Willis, chair of the Parks and Recreation Commission.
Willis stated the proposed budget does not include any recommendations from the
Parks and Recreation Commission. The City should budget for development and
T acquisition of parkland, and the Parks and Recreation Commission has established
goals including improving communications and credibility with the City Council in
terms of establishing recommendations for funding for recreation programs and
studying what recreational services are needed in the community. Willis stated
the recreation department is in need of full staffing, therefore the remaining
recreation position should be filled.
Berlin stated there may be additional recommendations from the Parks and Recrea-
tion Commission and staff regarding expenditures for expanded service levels and
acquisition of parkland could be discussed along with the wastewater treatment
facility location. Dickson inquired about pollution at Mesquakie Park. Berlin
said Council received information and a discussion can be scheduled. In response
to Ambrisco, Willis stated that the Parks and Recreation Commission has met the
new Parks and Recreation Director.
GOVERNMENT BUILDINGS - Carroll, Pg. 36 Reel 86-C8 Sd 2
Berlin stated that two employees of the Parks and Recreation staff provide custo-
dial services to the Civic Center, Davis Building office space, and First Federal
Building Public Works office space. Strait commended Joyce Carroll for her
service as interim director of the Parks and Recreation Department.
CENTRAL BUSINESS DISTRICT - Carroll, Pg. 106 Reel 86-C8 Sd 2
Berlin stated there are problems with the lighting of the Central Business Dis-
trict due to vandalism. In response to Zuber, City Forester Robinson stated he
does assist with tree and shrubbery work on the central business district. Strait
inquired about Blackhawk Minipark plans. Berlin stated the City has not under-
taken specific plans for the minipark because the City is awaiting plans for the
Paul -Helen Building. Berlin noted that the Parks and Recreation staff, Forestry,
Project GREEN and the Downtown Association are involved in the project. Ambrisco
noted Council members received a memo in their packet regarding plans for the
Paul -Helen Building.
Courtney inquired about maintenance of the alley located through the downtown
plaza area. Courtney noted that the alley is often littered and dirty. Berlin
stated the Fire Department, Health Department, Chamber of Commerce and the Down-
town Association all have worked to keep the alley clean but more help could be
sought from the area merchants. Strait inquired about the cleanup of the down-
town area. Berlin stated that an absolute minimum number of people are doing the
cleanup of the downtown area and demands are growing. Berlin said the level of
inior.w Minutes
January 25, 1986
Page 6
cleanliness demanded, the increased vandalism, the need for light improvements,
and general deterioration have required additional attention and money. In
response to Zuber, Berlin stated that the Iowa Avenue Alley is the only private
alley in the downtown area.
FORESTRY - Robinson, Pg. 125
Reel 86-C8 Sd 2
Robinson reported that 83 hours of staff work has been spent on neighborhood
hedge lawsuit, the Forestry Division continues to improve and become more effi-
cient, and Iowa -Illinois Gas & Electric has assisted the City with tree trimming
services. Ambrisco inquired about the North Dubuque St. project's impact on
trees in the area. Robinson stated that the road has to be widened and trees will
need to be removed.
Robinson reviewed the two expanded service level requests which include the
purchase of 100 trees for nursery stock, $5700; and a lease or purchase of a boom
truck to be used during routine trimming and emergency operations throughout the
city, $37,000.
CEMETERY - Wonick, Pg. 131 Reel 86-C9 Sd 1
Ambrisco inquired about demands for space in the cemetery. Wonick stated the
cemetery should be able to service community needs for the next 18 years. Wonick
noted that decisions to expand the cemetery should be made within the 5 to 10
year period and that there is a potential to expand into 40 acres east of the
cemetery. Berlin stated alternatives for cemetery expansion could include buying
property adjacent to the cemetery. Ambrisco inquired about vandalism at the
cemetery. Wonick stated that vandalism is low and help is received from the radio
communications group on Halloween. Ambrisco inquired about the expanded service
level request for a weed sprayer. Wonick explained that weeds are bad and that
the Parks and Recreation sprayer is too big for cemetery purposes.
City Forester Robinson noted his appreciation for assistance from Howell and
Wonick.
LIBRARY - Eggers, Pg. 201 Reel86-C9 Sd 1
Councilmembers received the Library revisions for FY87 budget. Vitosh explained
the revisions resulted from errors found in the receipts. Vitosh explained in
FY86 increased receipts from Library fine revenue was to be used for the computer
system, the City increased revenues but did not add the cost of the computer
upgrade into the expenditures which reduced property taxes that funded the dollar
amount, and that amount should not have been reduced. Also, in 1987 an error in
the operating budget included revenues that actually go in the Gifts & Bequests
fund.
Riley Grimes introduced trustees and foundation members. Riley stated the pro-
posed budget is only a maintenance budget and the library still needs four addi-
tional personnel. Grimes noted that service indicators have not plateaued.
Ambrisco inquired about the transfers out as noted on the FY87 revisions handout.
Vitosh stated that $3500 per year is transferred out of the library budget and
put into an AV equipment replacement reserve fund. Baker asked how many volun-
teers work at the library. Eggers stated that 70 to 75 volunteers assist the
library, part of Carol Spaziani's job is to coordinate the volunteers. Help is
S el
VT
�NaA vaa ava� a.aat av'n ♦a.a a:a a
Informal Minutes
January 25, 1986
Page 7
received from Friends of the Library in volunteer recruitment, and staff time is
needed for volunteer training, evaluation, review and replacement. In response
to Strait, Eggers stated volunteer help is equivalent to 2-1/2 to 3 full-time
staff. Courtney inquired about the $100 increase in fines as it relates to the
sizeable increase in circulation. Eggers noted that fines received in FY85 total
$40,000, fines have doubled, the library lowered the threshold amount to $2.50
for notification, and overdue notices have decreased. Strait asked if the li-
brary has the right to take persons to court who have delinquent fines. Eggers
stated the library uses a collection agency and currently has one court case
pending. Eggers noted that the library loses an estimated $1000 a month in
materials. Courtney asked if the library is behind in book acquisition. Eggers
stated that current acquisition is $155,000 and that amount should be $200,000.
CAPITAL IMPROVEMENTS PROJECTS (CIP) Reel 86-C9 Sd 1
Ambrisco referred Councilmembers to memo from the City Manager re staff priori-
ties.
Landfill -Leachate Lift Station
i
Kimble stated this project was taken out of the current CIP proposed budget
because it will be done this spring.
Benton St. Bridge Widening, Pg. 42
Berlin stated the project is on schedule. Schmadeke stated one-half of the
project will be funded with federal monies.
Cemetery Building Addition, Pg. 61
Berlin stated City crews have the ability to construct the addition. In response
to Strait, Schmadeke noted construction costs will be less than $20 per square
foot.
Civic Center Expansion, Pg. 60
Berlin stated Council will be presented information regarding preliminary work
from HLM. In response to Strait, Vitosh stated general revenue sharing funds will
be used for the architectural work. Helling noted that the architect will proba-
bly recommend construction on the north side of the Civic Center.
Gilbert St. Bridge Deck Repair, Pg. 37
Berlin stated previous repair decks using an epoxy material was not successful.
Schmadeke stated the Iowa bridge overlay program utilizes an extra -dense concrete
for bridge deck repair. In response to Strait, Schmadeke explained that spalling
is when salt and erodable materials get into the steel of the bridge decks,
expand the steel, and the steel rusts and pops off the top 1-1/2" of concrete.
Dodge St. Bridge Deck Repair, Pg. 38
In response to Ambrisco, Farmer said the bridge was built in the early 1970's.
InrorMaI :iIr":ds
January 25, 1986
Page 8
Burlington St. Bridge at Ralston Creek, Pg. 39
Schmadeke stated the City hopes to receive State funding because the project is
located on Highway 1. Schmadeke stated the footpath project is an independent
project. Schmadeke explained that the sidewalk will be retained but will be
moved back and aligned with the existing sidewalk.
Animal Control Facility Remodeling, Pg. 59
In response to Ambrisco, Berlin said the size of the building will be increased
and voter approval is needed. Vitosh explained that $75,000 of bonds can be
issued without going to the voters. Strait suggested exploring a joint facility
through JCCOG. Courtney inquired if the Animal Control Facility remodeling bond
issue could be incorporated with the swimming pool bond issue. Vitash stated
that the bond issues could be incorporated but projects would need to be listed
separately. In response to Strait, Berlin stated this project would provide
sufficient room for remodeling and expansion.
issue resolutions need to be delivered to the election office by earKarr noted that deadlines are approaching for the bond issue election and bond
ly April,
Wastewater Treatment FacilityUpgrade, Pg. 66
Schmadeke stated this project will be incorporated with the expansion of the
existing plant.
City Plaza Light Fixture Replacement, Pg. 50
Berlin stated that current maintenance on lights is high and the City is out of
replacement parts. Berlin noted that ten years life on the lights is not
normal but the lights have deteriorated due to vandalism. Brachtel said repairs,
high usage, deterioration, maintenance problems and high electric bills necessi-
tate the light project. Brachtel stated that by changing from mercury vapor to
sodium lights the City can maintain the lights, reduce energy consumption, and
reduce the number of light bulbs that need to be replaced. Berlin reported that
cost of the project can be paid back in less than four years. Ambrisco asked if
the sodium lights provide the same level of illumination. Brachtel stated the
sodium lights will provide illumination equal to the mercury vapor lights and
square blown cube globes will be used. Berlin stated plans for the light re-
placement will be discussed with the Design Review Committee.
Governor Street Retaining Wall, Pg. 46
Wonick explained the wall is not leaning but is falling apart and deteriorating.
Wolf Avenue Bridge Deck Repair/Melrose Ave. Bridge Deck Repair, Pg. 40-41
Schmadeke said these projects were set back another year.
I ro
V r'
:n.or-cI 'Lnutes
January 25, 1986
Page 9
Dodge St. -Dubuque Rd. to Governor, Pg. 30
Baker asked for justification for the project. Schmadeke said there is a problen
at the intersection of Dodge and Prairie du Chien with left turning traffic and
morning traffic caning on to Dodge St. from Prairie du Chien is delayed because
of incoming traffic. Berlin stated additional information will be forwarded to
Council regarding repairing arterial streets. Berlin stated a number of arterial
streets are in such condition that asphalt overlay will not solve problems.
Courtney inquired about acquisition of property. Schmadeke said 66 foot
rights-of-way are needed and 55% of the funding for the project will be received
from the State. Baker inquired about establishing a two-lane street. Berlin
stated the City has been unsuccessful in past efforts in obtaining funding for
two-lane repairs. Schmadeke noted that the State previously had this project in
their five-year program but it was removed. Berlin said the City will look at
the project next year. Courtney inquired about signalization for the intersec-
tion. Brachtel stated signals are not warranted at this time. Baker suggested
using signals during peak times. Brachtel stated that if the City is willing to
spend money for signalization the money should be spent where signalization is
needed. Brachtel also stated that the Iowa Department of Transportation looks to
provide safe movement along arterial streets and four lanes would provide that
movement.
Melrose Avenue Paving Improvements, Pg. 23
Schmadeke explained this project will intersect with the highway system one-half
mile west of West High School. Courtney asked why this project received higher
priority than Scott Blvd. Berlin stated due to traffic counts off the highway
west onto Melrose Avenue and the lack of shoulders warrant the project. Berlin
stated the City should request funding from the State because the problem re-
sulted from State actions. Schmadeke said funding may be available from the
USTEP program. Baker said the project should be considered in conjunction with
development on the west side. In response to Courtney, Schmeiser stated the
project is due to current traffic conditions.
Improve Bridges on Brookside Drive and Second Avenue, Pg. 43
Schmadeke stated the deterioration of the prestressed bridge decks was found
during inspections last summer, the prestressed panels on the bridges cannot
handle additional overlay and the City hopes to be able to use federal funding
for the project. Ambrisco inquired about the impact of the Gramm-Rudmann bill.
Schmadeke stated that there have been discussions about combining bridge and
highway funds with the transportation funds which may result in a reduction of
federal funding. Baker asked when FAUS funds would be available again. Berlin
stated the City would be back in the FAUS funding program in 1990, assuming the
program remains at current level of funding.
Railroad Crossing -Dubuque St. and Clinton St., Pg. 32
Courtney noted the railroad crossing is rough. Berlin stated Council approved
rubber crossing material.
�N\taata.a.a.t ..a\.\aaata at\.aa uvWi.V.......♦
Wormal Minutes
January 25, 1986
Page 10
Benton St./Mormon Trek Signalization, Pg. 20
Highway 1/5unset St. Signalization, Pg. 19
Summit/Burlington St. Signalization, Pg. 18
Kirkwood/Dodge St. Signalization, Pg. 21
Sunset/Benton St. Signalization, Pg. 28
Rochester/First Ave. Signalization, Pg. 27
Council reviewed the signalization schedules for Benton/Mormon Trek, Highway
1/Sunset, Summit/Burlington St., Sunset/Benton St., Kirkwood/Dodge, and
Rochester/First Avenue. Berlin stated that the Benton/Mormon Trek intersection,
Highway I/Sunset, and Summit St./Burlington St. intersections are scheduled for
this next fiscal year and Sunset/Benton St, and Kirkwood/Dodge St. intersection
are scheduled for the following fiscal year. Council decided to schedule the
Rochester/First Avenue signalization for FY88. Ambrisco inquired about the Mormon
Trek/Highway 1 intersection. Brachtel said that intersection was out of the
City's jurisdiction and the City would have to annex that property for
signalization.
Softball and Soccer Fields, Pg. 67
Berlin said Council will receive additional information.
Benton St. Culvert Replacement, Pg. 62
Schmadeke said the cost of the project would be $70,000, the section of the
culvert underneath the street is not bad, the extension to the culvert is dete-
riorating. Berlin suggested not undertaking any design work until getting a
response from CCN regarding funding to acquire property.
Scott Blvd. Paving, Pg. 22
Berlin stated staff will initiate discussions with the State and County regarding
this project. Courtney stated the project ought to be moved up one year.
Railroad Crossing -Dubuque St./Clinton St., Pg. 32
In response to Strait, Berlin stated a previous accident was not related to the
railroad crossing on First Avenue,
Melrose Avenue-Byington to Railroad Bridge, Pg. 17
Schmadeke recommended new pavement because of the deterioration of existing
pavement. Berlin stated Council may want to review this project before FY90.
Napoleon Park Restrooms, Pg. 54
Baker inquired about phasing out the park. Ambrisco stated the park should not
be abandoned due to increased demand for softball and soccer fields.
�Ni\aaa •\a ...a.t•
ln:Ut' ai 'es
January 25, 1986
Page 11
Park Road Storm Sewer, Pg. 64
Ambrisco stated he met with area neighbors regarding drainage problems. Baker
inquired about special assessment. Schmadeke explained that to special assess
storm sewers you have to assess the drainage area and people along Park Road
would object. Ambrisco and Courtney favored moving the project up one .year.
Farmer stated Engineering staff workload may not allow design of the project
before 1987. Farmer stated Engineering staff could begin work on easements
needed for the area. Berlin suggested that the City could draw up the easements
and request that area residents be responsible for obtaining the easements.
FY87 Alley Pavement Projects, Pg. 26
Baker inquired about the alley pavement between Johnson and Dodge Street south of
Bowery and stated that Swen Armens of 625 S. Dodge Street should be contacted
regarding the project. Baker stated that Armens worked hard to downzone the area
and if he objects to the project, Baker will not vote for the project. Farmer
i said he will be contacted. Baker inquired about the alley pavement project be-
tween Dodge and Lucas Street south of Bowery. Farmer stated that project is not
in the CIP. Baker inquired about the alley project behind the Press -Citizen.
Berlin stated that this will be the first time the City proposes special assess-
ment of a downtown alley,
; Taft Speedway Pavement, Pg. .29
Baker noted that 90% of the project is special assessment. Schmadeke stated some
that special assessment will be the City's cost. Kimble stated that Council
could change the percentage of the special assessment.
North Dubuque Street Curb and Gutter, Pg. 16
In response to Baker, Schmadeke said the City could explore funding through
special assessment.
Rohret Road Paving Improvements, Pg. 24
Baker noted the project is covered by 90% special assessment.
North Corridor Sewer, Pg. 63
Baker asked if costs could be defrayed through a developer and if GO bonds are
abated with sewer revenues. Berlin stated the City issues GO bonds and uses
revenues from the water and sewer services to pay of those bonds.
iSchedule
Vitosh reviewed the budget schedule as follows:
i
February q: Council makes final decisions on proposed operating budget and CIP
for preparation of budget for public hearing.
February 10: Informal discussion regarding Human Service Agency budget
requests.
2-6
6
�MMtiM1\\ata\.vaa\t'...........\\a.....anon.n...J.........ii:ie.1vv u.v..vA...v.'...•I.MfIAWr•.v.'.�w
inform5l ::inutts
January 25, 1986
Page 12
February 11: Set public hearing on budget for February 25.
February 25: Hold public hearing.
March 11: Approve operating budget.
March 15: Certification of budget to the State.
Meeting adjourned at 12:05 PM.
\4
U
c
Informal Council Discussion
January 27, 1986
Informal Council Discussion: January 27, 1986, at 7:15 p.m. in the Coun-
cil am ers Tn a TVTc enter. Mayor Bill Ambrisco presiding.
Council present: Ambrisco, Baker, Zuber, Strait, Dickson, McDonald,
Courtney.
Staff resent: Berlin, Helling, Timmins, Karr, Smith, Franklin, Milkman,
c ma a e.
Ta e -recorded: Reel 86-Cll, Side 1, 159 -End,
a
Side 2, all; 86-C12, Side 1,
T e 1-188.
ADDITION TO CONSENT CALENDAR:
Reel 86-C11, Side 1
A Crow's Nest representative requested their liquor license renewal be
added to the Consent Calendar.
Karr stated papers
are in order.
BOARDS AND COMMISSIONS APPOINTMENTS:
Reel 86-C11, Side 1
Human Rights Commission: Dell Briggs
Broadband Telecommunications: Readvertise
CCN: 1) David Leshtz
2) Roberta Patrick
3) Readvertise
Design Review Committee: George Nagle
Airport Commission: Dennis Knowling
Mayor's Youth Employment: 1) Unexpired term -
Marcia La Folette
2) Three year term -
Jan Liggett
PLANNING AND ZONING MATTERS:
Reel 86-C11, Side 1
A. Setting a nuhlir hparinn fnr
nl6�WUL gyne proposea cnange, buildings wou a allowed
within the site triangle where signs would be prohibited. The change
would allow signs as well as buildings.
B. Public hearin on an amendment to the Zoning Ordinance concernin the
race erTo an non -con ormTn roomers Tn e - an
-12 zones. ran n no e a e proposed c ange to the curren
ordinance clarifies vague language. In response to Zuber, Franklin
said that illegal roomers would not be allowed during the grace pe-
riod.
.X-
VT
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MINUTES
INFORMAL COUNCIL DISCUSSION
JANUARY 27, 1986
PAGE 2
C.
an amendment to the
sewage ordinances into one part of the Code.
D. Public hearing on an ordinance to rezone 2.10 acres
E.
F.
G.
of
U'2
titgnway zln, soutn or die s_parxing tot ana nortn or trnest
3 ret f rom CC-�fo�-Fran to sat a is ommunity cFooT
Districtproperty is not affected by the Airport Overlay Zone.
property
property is all either right-of-way or adjacent to the right-of-way.
acres located off of Willow Creek
!st from County
located east of Mormon Trek
Farm Bureau proper y is eventually slated for annexation after action
by the State's City Development Board.
H. Ordinance to amend the Zoning Ordinance to revise the notice require-
ments fore Board of Ad'ustment actions. Franklin explained ined that
s amendmentis n Adv
e a e statutes on notice require-
ments and the current policy is more restricted than the State Code.
Franklin said that the intent of the amendment is to make all notice
requirements the same. Franklin noted the Board of Adjustment unani-
mously recommended denial of the proposed amendment and wished to
maintain the present 15 -day notification period.
I. Ordinance to rezone 3.61 acres from County R1 -A to RS -5 for the prop -
J. Resoluti
of Hiahwav 218 and
K. Recommendation of the Planning and Zoning Commission regarding the
development policy for southwest �l�o�ws city�. See rottowing aiscussion
o a eve opmen po cor souIowa City.
DEVELOPMENT POLICY FOR SOUTHWEST IOWA CITY: Reel 86-C11, Side 2
Franklin recapped the City Policy toward development in general and devel-
opment in the southwest area. Franklin reviewed Marianne Milkman's Janu-
ary 10, 1986, memo on the development policy for the southwest area of
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INFORMAL COUNCIL DISCUSSION
JANUARY 27, 1986
PAGE 3
Iowa City and west of Freeway 218. Franklin said that the public position
of infrastructure to the area at this time would encourage full develop-
ment and would be contrary to the policy and the Comprehensive Plan. She
noted that the water supply is a critical issue for firefighting.
Franklin noted that page 5 of Milkman's memo summarizes capital improve-
ment costs that would result from the development. Franklin showed major
considerations on a map of the area. In response to Ambrisco, Franklin
said that there is about 1100 feet of farm ground between Hunter's Run and
the Eicher property. Franklin stated over time, developments pay for
themselves but scattered development cost the City more and do not pay for
services.
Franklin noted that the Planning and Zoning Commission's recommendation
are to reject an amendment to the Comprehensive Plan. Planning and Zoning
Commission member Scott stated the Council should decide if growth should
be allowed beyond 218 before addressing Southwest Estates' development
request. Council agreed to discuss this issue with the Planning and Zoning
Commission on February 24, 1986.
CORALVILLE MILLDAM: Reel 86-C12, Side 1
Helling noted that Councilmembers received his January 24, 1986, memo
regarding Coralville milldam project and introduced Shive-Hattery repre-
sentative Tom Hayden. Zuber stated Shive-Hattery should proceed with
phase two to allow Council to make a more reasonable decision about the
project.
McDonald inquired about the project's impact to the river. Hayden ex-
plained the impact on the river from the project has not been addressed
and that work in phase two would involve contacting resource agencies,
environmental agencies, city and county conservation boards, and the Iowa
Department of Water, Air and Waste Management. Hayden stated phase two
will include consideration of using splash boards, contacting the
Iowa -Illinois Gas 8 Electric Power Company, contacting owners of the dam,
and obtaining preliminary data to compile cost estimates for the plant.
Hayden explained that the application for the preliminary permit was filed
on October 4, 1984, and the City was formally notified by FERC that the
preliminary permit has been issued. Hayden stated the preliminary permit
gives the City priority to develop the site and there are recording re-
quirements to maintain the permit. Hayden also noted that there is an
agreement with the Johnson County Conservation Board to contact them
within six months of issuance of a permit regarding decisions to proceed
with the project. Hayden stated work in phase two will include deciding
where the electricity generated would be used.
Hayden discussed the handout: Summary of Benefit/Cost Analysis Iowa City
Hydroelectric Project dated January 27, 1986. Hayden stated that upon
comp a ion OT phase two the City will be presented with updated cost
estimates and new analysis of the project. Hayden noted that there exists
two deadlines: 1) required response to Johnson County by April 30, 1986;
and 2) required six month progress report to FERC by April 30, 1986.
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INFORMAL COUNCIL DISCUSSION
JANUARY 27, 1986
PAGE 4
McDonald raised concerns about obtaining funding for the project.
Councilmembers discussed funding of the project and the advantages of
generating electricity. Councilmembers agreed to proceed with phase two
of the project.
- DISCUSSION OF DATE. TIME AND
Berlin stated a discussion is scheduled for February 19 and 20 and will
involve an expert in industrial development. Berlin stated the Clear
Creek/Iowa City Symposium is being partially funded by SBA and HUD and
will bring together University personnel, experts in industrial develop-
ment, City and developer to determine directions of CCD and the roles of
the parties. Berlin stated two or three City Council representatives have
been requested to attend the meeting.
Ambrisco stated a Board of Regents meeting schedule may conflict with the
Symposium schedule. Staff will investigate.
COUNCIL TIME: Reel 86-C12, Side 1
1. Baker questioned if both lanes of traffic travelling north on Madison
could turn left onto Iowa Avenue. City staff stated no.
2. Baker inquired about plans for a bridge between Melrose and Court
Street as it relates to the vacation of Byington and Melrose. Council
stated there is no interest in those bridge plans.
3. Courtney reported on the Joint Pool Committee activities. Courtney
stated several alternatives for the design and the cost of the pool
were presented and cost estimates were from $1.1 million to $3 mil-
lion. Courtney stated the Committee discussed anticipated costs for
fixing both City Park pool and Mercer Park pool and will review sched-
uled tests on the Mercer Park pool. Courtney stated an Iowa City
community fitness center was also proposed. Bertin noted that due to
the Parks and Recreation use of the Public School District's gymna-
sium, there is a desire for an additional facility. Berlin stated
that currently the public is interested in a swimming pool project.
Pool project costs will be high, and the City is not in a position to
have operating revenues for the operation of a new facility. Berlin
stated additional testing of the existing park pools is needed before
decisions can be made.
Council discussed various alternatives and favored the development of
a swimming pool project only without an additional recreation facil-
ity. Courtney stated he will report back to the Joint Pool Facility
Committee.
4. Helling stated that the February 1D, 1986, Informal Council Discussion
which includes discussion on funding for human service agencies will
be cablecasted.
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INFORMAL COUNCIL DISCUSSION
JANUARY 27, 1986
PAGE 5
%4
5. Timmins reported that a lawsuit has been initiated as a result of a
motorcycle accident on Dubuque Street and the plaintiffs have filed to
take depositions of all City Councilmembers. Timmins requested
Councilmembers to schedule a time for those depositions on February
17, 18, 19 or 20.
6. Agenda item 21 - City Clerk's fees. Karr said a resolution currently
exists requiring a fee of $2.00 for non-professional staff time and
$4.00 for professional after the first 15 minutes.
Karr stated the resolution clarifies the amount by setting one fee.
Karr noted concerns recharging for inspection of public records and
paying for staff time. In response to questions, karr said most
requests would not require more than 15 minutes to complete and would
not be charged. Council agreed to the resolution.
The meeting adjourned at 9:35 p.m.