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Home My WebLink About1986-02-11 Council minutesInformal Council Discussion January 13, 1986 Informal Council Discussion: January 13, 1986, at 6:30 p.m. in the Council Chambers at the Civic Center. Mayor Bill Ambrisco presiding. Council Present: McDonald, Strait, Courtney, Dickson, Ambrisco, Baker. Absent: u er. Staff Present: Berlin, Melling, Timmins, Karr, Franklin, Beagle, Boyle, Nugent, oen. Tape-recorded: Reel 86-C2, Side 1, 333 -End, Side 2, 1 -End. PLANNING AND ZONING: A. Consider setting public hearing for January 28, 1986, B. C. 0. amendment clarifies the Intent of the special provision sections of those zones as it relates to the number of roomers per dwelling unit. Ordinance and replace them with la of the Code of Ordinances, Chapter i rge requirements from the Zoning referencing appropriate sections yommun y cooDistrictas reques a rezoning and will erect a building on the property to be used by the building trades class. In response to Dickson, Beagle stated there will not be a conflict with the Airport Overlay Zone at that location.Dickson inquired about the no vote by Planning and Zoning Commission member Jordan. Beagle explained that Jordan felt the School District currently has a sufficient quantity of land within Iowa City. Courtney explained that Jordan was also upset that the School District purchases property without prior contract with the City. Berlin stated the School District was in contact with the City prior to the land acquisition. Ambrisco asked about the zoning for a parcel of land located at First Avenue and Washington Street. Franklin said the land will probably be zoned RS -5. E. Ord Kson, uernn saia cne ianu is ueveiv annex the land for the past 15 years. Wil has been trying V rr' Minutes Informal Council Discussion January 13, 1986 Page 2 F. G. H. I. rezoning an annexation of the land and there is a condition sonr thested re- quest to limit access from Mormon Trek Blvd. Church on the property. a vT mormon Trek Boulevard and Richard and Florence _Dav "s h ''u donating te Parcel of land to the .City as a gift. In response to Courtney, Beagle said the Davis did not request a value of the property. Ambrisco in- quired about maintenance of the property. Berlin stated the property will be maintained the same as other public .right-of-way. Beagle said the property will remain in the county until• it is officially annexed by the City. . Luning uonmission did find th s -request uest to be consistent with the Area Policy Agreement for Area 8. J. Recommendation of the Plannin b Ionin Commissionn redardin entranceways to t e c t . Beag a said the Piann ng & Zon ng Commiss an recommended a e ran Environment Ad Hoc Committee policies regarding entryways to the city be' incorporated into Fringe Area Policy Agreement. In re- sponse to McDonald, Franklin said the Fringe Area Policy Agreement should be reviewed this year. OPEN MEETINGS LAW - BOARDS AND COMMISSIONS: Reel 66-C2, Side 1 Timmins noted the Council receiveda memo and copy of the Attorney General's opinion regarding Open Meetings Law. Timmins said he has prepared a resolu- tion that directs all boards and commissions to follow the Open Meetings Law. This resolution would include boards and commissions which are advisory in nature only and were not subject to the Open Meetings Law. Timmins said the board and commission members who do not follow the Open Meetings Law could be subject to removal from their appointment. In response to Strait, Timmins stated the resolution officially and formally communicates the Council's Preference for open meetings and all boards and commission members were Previously operating under the presumption that they have had to follow the coMeetings sco asked that commission emrs be ntactedregarding hresolutionBerlin said the stafpersnorCity Clerk's office will notify new members regarding the resolution. Timmins said officers of the boards and commissions will be provided with a copy of the resolution annually. Minutes Informal Council Discussion January 13, 1986 Page 3 REQUEST FROM COUNTY ATTORNEY FOR PROSECUTION ASSISTANCE: Reel 86-C2, Side 1 Timmins explained that County Attorney White has requested the Iowa City Legal Department to provide assistance in the prosecution of criminal charges brought under State Code provisions against certain County employees. Timnins presented background information regarding the report and noted the City made a similar request to the County some years ago. In response to Councilmembers, Timmins said no renumeration will be received for the City's assistance, Assistant City Attorney Brown will be handling the case, and the City will not be exposed to liability problems. In the spirit of coopera- tion, Councilmembers agreed to allow the City's Legal Department to assist the County Attorney's Office as requested. COUNCIL TIME/AGENDA/COMMITTEE REPORTS: Reel 86-C2, Side 2 1. Baker inquired about the process to appoint members to the Ad Hoc Transit Committee. Berlin explained that JCCOG will appoint the committee and citizens interested in becoming members should contact John Lundell or the City Manager's office. Berlin stated that membership of the Ad Hoc Transit Committee will consist of one Iowa City Councilmember, one Coral- ville Councilmember, one University of Iowa administrator, two citizens, managers from each transit company and one bus driver. 2. Baker requested information about Des Moines initiating impact fees from institutions that are normally tax exempt. McDonald stated the City Assessor did a review of tax exempt institutions a few years ago. Baker stated he is interested in only applying the impact fees to new construc- tion. 3. (Agenda item 23 - U -Smash -Em Building.)• Courtney inquired about the demolition and reinforcement cost to the building and suggested the City initiate the project and generate more parking and revenue. Timmins explained the City will rent the spaces to Southgate Development at the same rates applied at the other City lots. Berlin noted that Southgate Development will assume the entire liability for the property in the adjacent building. Council agreed to proceed. 4. Strait raised concerns about the schedule changes to the Spanish-speaking program broadcasted by Heritage Cablevision. Strait suggested the Coun- cil direct City staff to monitor changes initiated by Heritage. Helling explained that Brew Shaffer and the Broadband Telecommunications Commis- sion are extremely involved and continually monitor all cable program- ming. S. (Agenda item 2a- Martin Luther King proclamation.) Strait stated that the Black Law Students Association (BALSA) and the University administra- tion are sponsoring a Martin Luther King symposium which includes an ecumenical prayer breakfast on January 26, a symposium on January 27, and a speaker, Atlanta Mayor Andrew Young, on January 28. Strait suggested the City give the key -to the City to Mayor Young. ,�"�Na\vaaaas .a •v, 4,..aca aa, , a ..a .t aa..vwi.\ .. .... ,��.��_uak��.. �....aa ...a .. v..........1..... i.w .'�..'. Minutes Informal Council Discussion January 13; 1986 Page' 4 6. (Agenda item 13d - CCN/proposed Miller -Orchard Parkland.) In response to McDonald, Berlin stated he has contacted Karen Hradek and has a letter drafted to be sent to all persons involved regarding the Council's Miller -Orchard Parkland negotiation decision not to proceed. 7. In response to Dickson, Berlin stated the new Fire Chief will continue working on internal department programs and is supportive of hiring minorities and women. Berlin stated that the Civil Service Commission needs to certify minority and women for them to be eligible to be hired. 8. Dickson urged everyone to attend the Division of Continuing Education national issues forum on January 15, 3-5 p.m. in the Communications Building. The forum will include panel discussion on welfare, taxes,, and the Soviets. 9. Courtney stated the Joint Pool Facility Committee selected Neumann Monson for the Iowa, City facility and Shive-Hattery for Coralvi}le's facility. Courtney stated the Joint Pool Facility Committee will meet Thursday. 10. McDonald stated Dickson and he attended the Southeast League of Munici- palities meeting in Washington, Iowa, last week. 11. (Agenda item 7 - vacation of Melrose Avenue.) Berlin 'stated there are citizen concerns regarding the vacation of Melrose Avenue as it relates to plans to build a bridge at that location. Courtney said citizens in the area use the steps regularly and do not want them removed. Boyle stated the matter can be deferred until further discussion with the University. •Courtney suggested that an agreement provide for the Univer- sity to hold a public hearing regarding changes made to the steps. Council agreed to hold the public hearing but to defer action until further information is received. In response to Berlin, Boyle stated he will find out if the University of Iowa Business Manager' has the authority to make a decision about streets. 12. Helling noted Councilmembers received a January 6, 1986, memo from City Engineer regarding rubberized railroad crossing improvements. Council agreed to proceed with the program as outlined. 13. Helling noted Councilmembers received Berlin's January 9, 1986, memo regarding pending UMTA Section 9 application to purchase three demonstra- tion buses for Iowa City Transit. Staff was directed to proceed. 14. Helling asked if any Councilmember would like to attend an orientation program for newly -elected Mayors and Councilmembers sponsored by Iowa State University. Councilmembers declined the invitation. APPOINTMENTS: Reel 86-C2, Side 2 Parks and Recreation Commission: 1. One year term - Ann Hesse -w", Minutes Informal Council Discussion January 13, 1986 Page 5 2. Two year term - Daryl Henry. COUNCIL TIME CONVO.: Reel 86-C2, Side 2 17. Karr asked Councilmembers about table arrangements for informal Council meetings. Councilmembers agreed to move existing table and chairs to allow Councilmembers to face the audience. 18. Berlin noted that Council meetings are scheduled Saturday, January 18 -Budget session, and Tuesday, January '21 - Wastewater Treatment Facil- ity. I EXECUTIVE SESSION: Reel 86-C2, Side 2 Moved by Strait, seconded by McDonald, to adjourn to executive session under Section 21.5(c), to discuss strategy with counsel in matters that are pres- ently in litigation, or where litigation is imminent, where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation. Affirmative roll call vote unanimous, 610, Zuber absent. The Mayor declared the motion carried. Council adjourned to executive session, 7:40 p.m. V r' Informal Council Discussion January 21, 1986 Council Discussion: rBlitrn, in the Council nmaraecCenter. Mayor Bill Ambrscopesidig Council Present: Ambrisco, Dickson, Strait, McDonald, Courtney, Baker, u er. Staff Present: Berlin, Timmins, Karr, Smith, Schmadeke, Boren, Vitosh, c e ser, alley, Moen. Tape Recorded: Reel 86-C7, Side 1, All, Side 2, 1-241. Wastewater Treatment Facility Reel 86-C7, Side 1 Berlin stated the City retained Metcalf 8 Eddy to develop engineering solu- tions and provide financial information and alternatives for the project; Georanalysis�ofatheaf nancialcalternativ s; and Council e Bund Boetther & Co. was needs to decideif�td to do a more he City should proceed with the wastewater treatment project as one project or divide the project into several parts and phase some aspect of the project. Berlin stated the City should consider if it is financially advantageous to break up the project and postpone some parts to a later date. Berlin noted that Metcalf b Eddy and Baum b Boettcher has prepared additional alternatives as outlined on page 3/Iowa City Financing Plan for Wastewater System Improve- ments (January 15, 1986). Berlin stated the revenue bond and zero coupon bonds provide a more favorable alternative than originally thatected; because of the nature of the financing method, it does not appear nancial alternative is very related to the need to separate sections of the project and there is no disincentive for proceeding with the total project at this time. Berlin recommended that Council instruct staff and the Wastewater Treatment Facility Committee to proceed with the project as a single project. Berlin noted that with the, proposed financing alternatives, rates would not have to be increased as much as originally anticipated. Berlin stated the state commission would not favor any effort by the City to segment the pro- ject for financial reasons. In response to McDonald, Berlin said the Financing Pian for Wastewater System improvements the Metcalf b Eddy fin financial alternative preport th aand alooks lai is an at other alters and - of natives. Berlin reported that the Wastewater Treatment Facility Committee is scheduled to meet next Monday and will report back to Council with a recommendation regarding how the project should be designed. Berlin explained the City needs to be cognizant of the state's July 1, 1988 deadline. In response to theaprojectBerlin for said fina financial state asonsuldStraitiinq inquired consequencesof ..... I..., v, ........ ....wr.. n .. .................. ................a Minutes Informal Council Discussion January 21, 1986 Page 2 not meeting the state's July 1, 1988 deadline. Timmins stated many communi- ties will be in the same position. In response to Strait, Berlin said a step-by-step (phased) approach to the project would result in not meeting state law deadline and there could be increased costs associated with infla- tion. Zuber said the City should proceed with the project and suggested separating the design and building contracts to create a more competitive bidding. Baker asked if the renovation of the existing plant to meet effluent standards and resolving the surcharge problem would cost $13 million. Schmadeke explained the existing surcharge problem will be resolved by renovation of the existing plant and construction of the new plant. Baker asked if the bulk of the new treatment plant is to facilitate growth. Berlin said the proposed system 1s designed to serve as part of the existing problem and other expansion. Baker referred to figure 4/December 11, 1985 financial Analysis Alternative 11, and asked for a clarification of the $3.96 (32Z) increased transport and treat- ment capacity figure. A Metcalf 6 Eddy representative stated that the 32% does represent new capacity. Baker inquired about the tap fee being ruled unlawful in a court suite and asked if a tap fee is the same as an impact fee. Baker stated that present property owners should not be obligated for 100% of the new growth. Berlin stated Metcalf b Eddy and Jensen b Butterfield should be asked about distributing costs over the life of the issue to new growth. Courtney noted Congress has been threatening changes in the municipal financ- ing and municipal bond laws. Ambrisco stated that he favors full completion of the project. Baker asked if the new facility would service growth in ail areas of Iowa City. Berlin stated the facility is not designed to handle growth in just one area. Schmadeke said the Southeast Sewer and plan will relieve flow from the existing plant, allowing increased capacity at the plant. Berlin noted that the utility refund -energy program money is being used to research con- verting waste to energy. Strait said some communities are converting solid waste into a product that can be used in road construction. Council agreed to proceed with the wastewater treatment facility as one project. Berlin stated the Wastewater Treatment Committee will meet Monday, will review the financial plan with Metcalf d Eddy and Jensen 8 Butterfield, and decide the organizational structure for proceeding with the project. Berlin stated the Committee will report back to Council. In response to McDonald, Berlin stated staff and the Committee will review information on financing and a combination of traditional revenue bonds and zero coupon bonds will be used for the project. McDonald asked if the City would be eligible in the future for grant monies for the project. Berlin stated the federal program is being phased out and it is difficult to foresee any circumstances that the federal government would go back and retroactively pay communities for investments made into wastewater treatment. Courtney suggested that a call provision be put on the bonds. McDonald stated changes will have to be made because many communities do not have funds available to meet compliance standards. Minutes Informal Council Discussion January 21, 1986 Page 3 City Attorney Evaluation Process Reel 86-C7, Side 1 Timmins stated Council received (separate confidential material) evaluation forms, a memo outlining the evaluation format, and information from various cities which was used to create the' proposed forms to be used by Council for evaluation of the City Attorney (Exhibit B). A staff evaluation is proposed. Councilmembers discussed the use of ratings and evaluation forms and stated preferences for informal oral evaluation in an executive session. Timmins stated the proposed evaluation formalizes the process and focuses on issues of eliknowledge and suggested ugthe form could be used as guidelines ent for the evaluation dscussinTimminssaid he will forward the staff evaluations to the Mayor's office for Council review, and then schedule a discussion for evaluation by Council. Timmins stated he .would like Council to respond in writing after the evaluation. Council Time Reel 86-C7, Side 2 I. Baker reiterated his request for information about impact fees mentioned during the Wastewater Facility project discussion. 2. Zuber stated that snow and ice were being deposited in handicapped park- ing spaces. Berlin stated he will work out a .removal program with the University. 3. In response to Baker, Berlin stated the state legislature did not in- crease fines for handicapped parking violations. 4. Dickson stated that she has received complaints about the quality of the picture being cable casted for Council meetings. 5. In response to Dickson, Berlin said he will check on the snow and ice covered sidewalks located on Dubuque Street. 6. Strait inquired about the status of the retaining wall and steps located near the new University law school. Timmins said staff has drafted an agreement asking the University to put a notice in the newspaper and hold a public hearing if they are going to remove the steps. 7. Ambrisco•said he has been contacted about sewer and drainage problems located west of the City Park at Parkview Manor. Berlin said there is a proposal to remedy the problem in the proposed CIP. Film on Historic Preservation Reel 86-C7, Side 2 Moen stated that the film, A Sense of Place, is a local historic preservation film and the film was fun a to par , y a grant from the Iowa Community Culture Grant Program. Moen stated the film was directed and produced by Charles Scott. Council viewed the film. Meeting adjourned at 7:45. Informal Council Discussion February 3, 1986 Informal Council Discussion: February 3, 1986 at 8:45 a.m. in the Council Chambers at a Civ c Center. Mayor Bill Ambrisco presiding. Council Present: Ambrisco, Baker, Courtney, Dickson, McDonald, Strait, u eT�r: Staff Present: Berlin, Melling, Timmins, Karr. Tape Recorded: Reel 86-C10, Side 1, 165-304. Resignation of City Manager The Mayor congratulated City Manager Berlin on his new Pgsition as City Manager for Arvada, Colorado and outlined the process to be followed in selecting a new City Manager.1 Ambrisco stated that Council would be inter- viewing Executive Recruitment Firms throughout the country for assistance in the selection process. Berlin will contact Oldani-Jensen from Seattle, Washington; Paul Resume Associates form Lake 'Bluff, Illinois; and Wolfe b Associates, Inc. from Los Angeles, California. (NOTE: The firm of Ralph Anderson b Associates from Sacramento, California was added to the list after the meeting.) Council will be notified of available interview times for the firms. A citizen advisory search committee will be established as soon as possible. City Manager Berlin stated he would be in Arvada the third week of February and actually start March 1. Moved by McDonald, seconded'by Dickson, to appoint Dale Melling, Acting City Manager and Rosemary Vitosh, Acting Asst. City Manager. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. The City Manager stated that the Wastewater Advisory Committee would be reporting back to Council with specific recommendations as to using a project manager and suggested staffinember Ed Brinton have a larger role in this project. Council concurred. In response to Councilmember Strait, Berlin stated .the Paul Reaume firm had handled recruitment for the Iowa City position when Mr. Berlin was hired and most recently for the Arvada position. Strait also inquired as to women and minorities holding professional level jobs within each firm. The City Man- ager stated Council could address this question during the interview of each firm. Councilmembers discussed the size of the Advisory Search Committee. The Mayor indicated a preference of 5 to 7 members. Zuber preferred 5 and Baker 7. Meeting adjourned 8:55 a.m. n i OFFICIAL COUNCIL ACTIONS - 1/28/86 The cost of publishing the following proceedings 8 claims is $ Cumulative cost for this ca en ar year or said publication is $ Iowa City Council, reg, mtg., 1/28/86, 7:30 P.M. at the Civic Center. Mayor Ambrisco presiding. Councilmembers pres- ent: Ambrisco, Baker, Courtney, Dickson, McDonald, Strait, Zuber. Absent: None. The and deepestMayor losstothe rtfamiliesfelt paand friends of the seven astronauts killed when the spaceship Challenger exploded. Moved and seconded to include the Mayor's comments as part of the public record. The Mayor declared the motion carried. The Mayor proclaimed February 1986 as BUST MS MONTH; February 9, 1986, as MAR- RIAGE DAY. The Mayor noted the addition of a liquor license 6 dancing permit to the Consent Calendar. Moved and seconded that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as amended: Approval of Official Council Actions of the regular meeting of 1/14/86, as published, subject to correction, as recommended by the City Clerk. Minutes of Boards and Commissions: Design Review Comm. - 11/20/85, 1/15/86; Airport Comm. - 12/12/85; P&Z Adojustment12/19/85, 1/15/86; Bd. of Permit Motions - Refund portion of Class C Liquor License and Sunday Sales to Towncrest Inn Ltd. dba Town. i crest Inn Restaurant, 1011 Arthur Street. Refund portion of Class C Liquor License and Sunday Sales for R.T. Grunts, 826 S. Clinton. Class C Liquor License and Sunday Sales for 8o -James Saloon, 118 E. Washington ' Street. Sunday Sales permit for Gabe's Inc., 330 E. Washington. Class E Beer Permit and Sunday Sales for Hy -Vee #3 and Drugtown f2, 1201 N. Dodge Street. Class C Liquor License for Givanni's Italian Cafe, 109 E. College. Class E Beer Permit and Sunday Sales for i Quik Trip 1509, 323 W. Burlington. VT Official Actions January 28, 1986 Page 2 Class C Liquor License for Crow's Nest, 313 S. Dubuque. RES. 86-21, ISSUING DANCING PERMIT. in thetionsamount Of $2,638,457 638,457 62oving rfor ethe period of 12/1 thru 12/31/85, as recommended by the Finance Director, subrecommeto audit. n - dation the Design Review Committee for the following changes to the Holiday Inn Hotel exterior: (1) addition of a "Flour Pot Cookies" sign, with maximum dimensions of 8 feet by 14 inches and colors as pre- sented to the Cormnittee, centered witthehin the hotel 10foot to on t adjacent pelthe concourse; and(2] insertion of a pass-through window from the cookie shop to . the outside, with glass and anodized frame to match the existing windows. Correspondence: Letters regarding the Skaugstad drainage problem from: Ruth Becker; Mr, and Mrs. Richard Breazeale; Thomas Stone. Grant Wood Area Education Agency expressing support of the Mayor's Youth Employ_ merit Program. Memo from the Civil Service Commission submitting certi- fied list of applicants for the posi- tion of Senior Accountant/Accounting Division. Memo from the Traffic Engr.: parking prohibition on Dolen Place. The Mayor declared the motion carried. Moved and seconded to set a public hearing on 2/11/86, on an amendment to the Zoning Ordinance pertaining to the loca- tional requirements of signs permitted in the triangular area at street intersectio- ns. The Mayor declared the motion carried. A public hearing was held on an amend- ment to the Zoning Ordinance concerning the grace period and non -conforming room- ers in the RS -51 RS -8, RS -12 and RM -12 zones. A public hearing was held on an amend- ment to the Zoning Ordinance to incorpo- rate indust industrial waste'scurrent control regul tions aby reference. 4 V.1...:aYa..a........t....a..a............w....................... w�-M................................... ...a .... .,............. Official Actions January 28, 1986 Page 3 A public hearing was held on an ordi- nance to rezone 2.10 acres located west of Old Highway 218 south of Eagle's parking lot and north of Ernest Street, from CC -2 to P. Moved and seconded that the rule requiring ordinances to be considered and voted on for passage at two Council meet- ings be riortthe meeting at which it is finallyto passed be suspended, the be waived andthat second consideration 86-3275,a REZONE nd eFROM COUNTY CH TO P CERTAIN CITY -OWNED PROPERTY, INCLUDING WILLOW CREEK COURT, A PORTION OF WILLOW CREEK DRIVE AND PORTIONS OF FORMER RIGHT-OF-WAY OF HIGHWAY 1 WEST, SOUTHWEST OF SUNSET STREET, be voted on for final passage at this time. The Mayor declared the motion carried. Moved and seconded that the ordinance be finally adopted at this time. Moved and seconded that the ordinance I' to rezone 16.2 acres located off of Willow Creek Drive and northwest of Highway 1 West, from County CH to CI -1, be given second vote for passage. The Mayor de- clared the motion carried. Moved and seconded that the ordinance to rezone 2.81 acres located east of Mormon Trek Boulevard, south of Ty'n Cae Development and west of Westside Park from County R1 -A to CO -1, be given second vote for passage. The Mayor declared the motion carried. Moved and seconded that the ordinance to amend the Zoning Ordinance to revise the notice requirements for the Board of Adjustment actions, be passed and adopted. The Mayor declared the motion defeated. Moved and seconded that ORD. 86-3276, REZONE 3.61 ACRES FROM COUNTY R1 -A TO RS -5 FOR PROPERTY LOCATED NORTHEAST OF HIGHWAY 218 AND WEST OF MORMON TREK BOULEVARD (Maranatha Christian Church), be passed and adopted. Moved and seconded to adopt RES. 86-16, ANNEX 3.61 ACRES LOCATED NORTHEAST OF HIGHWAY 218 AND WEST OF MORMON TREK BOULEVARD. Moved seconded tindefi- nitely the reconnendationof the P&ZComm. regarding the development policy for southwest Iowa City. The Mayor stated the �N titvvlaav!v.vry Official Actions January 28, 1986 Page 4 Council had discussed the matter at last night's informal session and has requested a consultation with the P&Z Commission. The Mayor declared the motion carried. A Public hearing was held regarding the intent to dispose of excess city property, to -wit, the first floor of the U -Smash -Em Building at 126 South Gilbert Street in Iowa City, Iowa, by leasing same to Southgate Development Company, Inc, for a term of ten years. Moved and seconded to adopt RES. 86-17, APPROVING AND AUTHORIZING EXECUTION OF AN AGREEMENT OF LEASE WITH SOUTHGATE DEVELOPMENT COMPANY, INC. FOR LEASE OF THE FIRST FLOOR OF THE U -SMASH -EM BUILDING AT 126 S. GILBERT STREET IN IOWA CITY, IOWA, FOR A TERM OF TEN YEARS, COMMENCING JANU- ARY 30, 1986. The Mayor announced the following vacancies: Civil Service Comm. - one vacancy for a six-year term ending 4/1/92; Historic Preservation Conn. - two vacan- cies for three-year terms ending 3/29/89; Housing Conn. - three vacancies for three-year terms ending 5/1/89;Bd, of Trustees for Fire and Police Retirement -two vacancies for four-year terms ending 4/1/90; PLZ Comm. - two vacancies for five-year terms ending 5/1/91; Resources Conservation Comm. - one vacancy for a three-year term ending 1/1/89 and two vacancies for unexpired terms ending 1/1/88. These appointments will be made at the 3/11/86 meeting of the City Coun- cil. The Mayor urged citizens to partici- pate and become involved by applying for the various Board and Commission vacan- cies. Moved and seconded to defer the ap- pointment to the Broadband Telecommunica- tions Commission and refer the question of having a common member on both the City and County Telecommunications Commissions back to the Commission. The Mayor declared the motion carried. Moved and seconded to make the follow- ing City Council appointments: David Leshtz, 1411 Sheridan Ave. and Roberta Patrick, 515 Oakland to the CCN Comm, for three-year terms ending 3/1/89 and to readvertise the one remaining vacancy; George Nagle, 3 Heather Court to the 5' �A llvvlivi. a avv\ at .iii .t a.tv .v .t vvKJr. A ..........v.v.aaa�w�A--iN�i rv...vw ..v..v..........M..v.. Official Actions January 28, 1986 Page 5 Design Review Comm. for an indefinite term; Dennis Knowling, 1615 Ridge Road to the Airport Comm. for a six-year term ending 3/1/92; Marsha La Follette, 629 Oakland Ave. for an unexpired term plus a three-year term ending 4/15/89 and Jan Liggett, 3025 Friendship Street a three-year term ending 4/15/89 on the Mayor's Youth Employment Bd.; Dell Briggs, 2104 Palmer Circle, to the Human Rights Comm. for an unexpired term ending 1/1/88. The Mayor declared the motion carried. The recommendation of the Design Review Committee noted as follows: Design Review Committee recommends approval of the following changes to the Holiday Inn Hotel exterior: (1) addition of a "Flour Pot Cookie" sign, with maximum dimensions of 8 feet by 14 inches and colors as presented, centered within the 10 foot building panel on the hotel front adjacent to the concourse; and (2) insertion of a pass-through window from the cookie shop to the outside, with glass and anodized frame to match the existing windows. Moved and seconded to adopt RES. 86-18, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A SUPPLEMENTAL CONTRACT WITH METRO PAVERS, INC. REGARDING THE FY86 ALLEY PAVING ASSESSMENT PROJECT. Moved and seconded to adopt RES. 86-19, ACCEPTING THE WORK FOR THE FY86 ALLEY PAVING ASSESSMENT PROJECT EXCEPT THAT WORK AS DIRECTED IN THE SUPPLEMENTAL CONTRACT. Moved and seconded to adopt RES. 86-20, ORDERING PREPARATION OF FINAL PLAT AND SCHEDULE OF ASSESSMENTS FOR THE FY86 ALLEY PAVING ASSESSMENT PROJECT. Moved and seconded to adopt RES. 86-21, AUTHORIZING MERCY FACILITIES, INC. TO USE CERTAIN PUBLIC RIGHT-OF-WAY LOCA- TIONS FOR THE ERECTION OF PRIVATE DIREC- TIONAL TRAFFIC SIGNS. Moved and seconded to adopt RES. 86-22, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN AGREEMENT BETWEEN THE CITY OF I014A CITY AND THE IOWA DEPARTMENT OF TRANSPORTATION FOR A FED- ERAL -AID BRIDGE REPLACEMENT AND FEDERAL -AID URBAN SYSTEM PROJECT FOR THE WIDENING OF THE BENTON STREET BRIDGE OVER THE IOWA RIVER. Official Actions January 28, 1986 Page 6 Nov ed and seconded to adopt RES. 86-23, AUTHORIZING AND DIRECTING THE FILING OF APPLICATIONS ON BEHALF OF THE CITY OF IOWA CITY WITH THE DEPARTMENT OF TRANSPORTATION, UNITED STATES OF AMERICA, FOR GRANTS UNDER SECTION 9 OF THE URBAN MASS TRANSPORTATION ACT OF 1964, AS AMENDED, FOR TRANSIT OPERATING ASSISTANCE FUNDING, AND DESIGNATING THE CITY MANAGER AS THE CITY OFFICIAL AUTHORIZED TO EXECUTE AND PROCESS SAID APPLICATIONS. Moved and seconded to defer considera- tion of a resolution authorizing extension of initiation and completion of construc- tion on Urban Renewal Parcel 65-2b j (Small -Mears Bldg/Blackhawk Mini -park), pending receipt of information on a reversionary clause. The Mayor declared the motion carried. Moved and seconded to adopt RES. 86-24, RESCINDING RESOLUTION NO. 85-25 AND ADOPTING A NEW RESOLUTION ESTABLISHING FEES FOR SERVICES PERFORMED BY THE OFFICE OF THE CITY CLERK. Moved and seconded to adopt RES. 86-25, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST THE RELEASE OF A PROMIS- SORY NOTE EXECUTED BY FRANK DELNO AND JAN ' W. HOLLAND. Moved and seconded to adopt RES. 86-26, SETTING PARKING RATES FOR THE IOWA CITY PARKING SYSTEM. Moved and seconded to defer to 2/11/86 a resolution authorizing conveyance by quit claim deed to the University of Iowa of the vacated Melrose right-of-way be- tween Byington Road and Riverside Drive. The Mayor declared the motion carried. Moved and seconded that the rule requiring ordinances to be considered and voted on for passage at two Council meet- ings prior to the meeting at which it is to be finally passed be suspended, the second consideration and vote be waived and that ORD. 86-3277, AMENDING CHAPTER 31 OF THE CITY CODE BY ADDING SECTION 31-11 PROVIDING FOR MAINTENANCE OF CERTAIN PUBLIC PROPERTY'BY THE ABUTTING PROPERTY OWNER, be voted on for final passage at this time. The Mayor declared the motion carried. Moved and seconded that the ordinance be finally adopted at this time. Moved and seconded to adjourn 8:30 P.M. Official Actions January 28, 1986 Page 7 A more complete description of Council activities is n fil in t�ficeDfytheCity Clerk.�� Qv �.'—s/W LLII AM J AM, s/MARIAN K. KARR, CITY ERK ;� -7?: -1� Submitted for publication 2/6/86. 1..,...a<......, .....,. _ ......,,...,_...�....... Complete Description of Council Activities January 28; 1986 Iowa City Council; reg: mtg.; 1/28/86; 7:30 P.M. at the Civic Center: Mayor Ambrisco presiding. Councilmembers present: Ambrisco, Baker, Courtney; Dickson, McDonald, Strait, Zuber. Absent: None. Staffinembers present: Berlin, Helling, Timmins, Karr, Beagle, Gannon. Council minutes tape recorded on Tape 86-C4, Side 2, 396 -End; 86-C13, Side 1, 1 -End. The Mayor expressed heartfelt sympathy and deepest loss to the families and MoveddbyoStrait,seven secondedastronauts Baker,killed o includethe theaMayor'sceship Ccomnentsrasxpart of the public record. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. The May or proclaimed February 1986 as BUST MS MOWN; February 9;.1986; as MARRIAGE OAY. The Mayor the Consent Calendar.ted Moved by iMcDonald, tion of a sec ndedluor ibymStrait, that the following items and recommendations in the Consent Calendar be received, or approved,. and/or adopted as amended: Approval of Official Council Actions of the regular meeting of 1/14/86, as published, subject to correction, as recommended by the City Clerk. Minutes of Boards and Commissions: Design Review Comm. - 11/20/85, 1/15/86; Airport Comm. - 12/12/85; PBZ Comm. - 12/19/85, 1/15/86; Bd. of Adjustment - 1/8/86. Salese oitTowncrest-InnfL d.pdbaoTowncrestsInnLRestaurrant, 1011 Arthur Street. Refund portion of Class C Liquor License and Sunday Sales for Michelle, Ltd. dba R.T. Grunts, 826 S. Clinton. Approving Class C Liquor License and Sunday Sales for Diamond Dave's Taco Co. Inc. dba Bo -James Saloon, 118 E. Washington Street. Approving Sunday Sales permit for Gabe's Inc., dba Gabes Inc., 330 E. Washington. Approving Class E Beer Permit and Sunday Sales for Hy -Vee Food Stores, Inc. dba Hy -Vee 13 and Drugtown #2, Monde aroD baeG via ni's Italp aan iCafe,l 109 E. Cass CLCollege.iceApprovingJClassAE Beer Permit and Sunday Sales for OuikTrip #509, 323 W. Burlington. Approv- ing Class C Liquor License for Crow's Nest Inc. dba Crow's Nest, 313 S. Dubuque. RES. 86-27, Bk. 89, p. 77, ISSUING DANCING PERMIT. Motions: in the the periodof 12/1 thru 12/31/85,eass recommended amount the Finance Director, subject to audit. Approving recommendation of the Design Review Committee for the following changes to the Holiday Inn Hotel exterior: (1) addition of a "Flour Pot Cookies" sign, with maximum dimensions of 8 feet by 14 inches and colors as presented to the Committee, centered within the 10 foot building panel on the hotel front adjacent to the concourse; and (2) insertion of a pass-through window from the cookieshop to the outside, with glass and anodiied frame to match the existing windows. ti,,................,..... Minutes Council Activities January 28, 1986 Page 2 Correspondence: Letters regarding the Skaugstad drainage problem from: Ruth Becker; Mr. and Mrs. Richard Breazeale; Thomas Stone. Grant Wood Area Education Agency expressing support of the Mayor's Youth Employment Program. Memo from the Civil Service Commission submitting certified list of applicants for the position of Senior Accountant/Accounting Division. Memo from the Traffic Engr.: parking prohibition on Bolen Place. Affirmative roll call vote unanimous, 7/0,• all Councilmembers present. The Mayor declared the motion carried. Moved by McDonald, seconded by Dickson; to set a public hearing on 2/11/86, on an amendment to the Zoning Ordinance pertaining to the locational require- ments of signs permitted. in the triangular area at street intersections. The Mayor declared the motion carried, 7/0, ail Councilmembers present. concern- ing the Publichearing period and held on an n raa a so in ethenRS95,RS-8, Ordinance RS 12 and RM -12 zones. No one appeared. A public hearing was held on an amendment to the Zoning Ordinance to incor- porate the City's current sewage and industrial waste control regulations by reference. No one appeared. A public hearing was held on an ordinance to rezone 2.10 acres located west of Old Highway 218 south of Eagle's parking lot and north of Ernest Street, from CC -2 to P. No one appeared. Moved by Strait, seconded by Zuber, that the rule requiring ordinances to be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the second considera- tion and vote be waived and that ORD. 86-3275, Bk. 27, pp. 3-5, REZONE FROM COUNTY CH TO P CERTAIN CITY -OWNED PROPERTY, INCLUDING WILLOW CREEK COURT, A PORTION OF WILLOW CREEK DRIVE AND PORTIONS OF FORMER RIGHT-OF-WAY OF HIGHWAY 1 WEST, SOUTHWEST OF SUNSET STREET, be voted on for final passage at this time. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Strait, seconded by Zuber, that the ordinance be finally adopted at this time. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the ordinance adopted. Moved by Zuber, seconded by Strait, that the ordinance to rezone 16.2 acres located off of Willow Creek Drive and northwest of Highway 1 West, from County CH to CI -1 (land owned by Olin Lloyd, Richard & Carol Barker, and Lewis Negus), be given second vote for passage. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. soloteMaa,rdrBthat the ordinance 2.81 est ofMomonTekoulevard,suthof TynCae Development and west of Westside Park from County R1 -A to CO -1 (Johnson County Farm Bureau), be given second vote for passage. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Minutes Council Activities January 28, 1986 Page 3 Moved by McDonald, seconded by Zuber, that the ordinance to amend the Zoning Ordinance to revise the notice requirements for the Board of Adjustment actions, be passed and adopted. The Mayor declared the motion defeated, 1/6, with the following division of roll call votes: Ayes: Strait. Nays: Zuber, Ambrisco, Baker, Courtney, Dickson, McDonald. REZONEYe3..61y ACRES tFROMseconded COUNTY bRi-A TO Courtney, that FORORD. PROPERTY2LOCATED NORTHEAST OF HIGHWAY 218 AND WEST OF MORMON TREK BOULEVARD (Maranatha Christian Church), be passed and adopted. Staffinember Beagle stated no other municipal services, other than those presently on ,the site would be extended. Therefore, no addi- tional cost would be incurred by the City. Affirmatiye roll call vote unani- mous, 7/0, all Councilmembers present. The Mayor declared the ordinance adopted. Moved by NcOangjd, seconded by Strait, to adopt RES. 86-16, Bk. 89, p. 34, ANNEX 3.61 ACRES LOCATED NORTHEAST OF HIGHWAY 218 AND WEST OF MORMON TREK BOULEVARD (Marantha Christian Church). Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by McDonald, seconded by Dickson, to defer indefinitely the recommenda- tion of the P&Z Can. regarding the development policy for southwest Iowa City. The Mayor stated the Council had discussed the matter at last night's informal session and has requested a consultation with the P&Z Commission. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. A public hearing was held regarding the intent to dispose of excess city property, to -wit, the first floor of the U -Smash -Em Building at 126 South Gilbert Street in Iowa City, Iowa, by leasing same to Southgate Development Company, Inc. for a term of ten years. No one appeared. City Atty. Timmins stated the monthly rental fee had been adjusted to $630 a month to reflect the recent increase in parking rates, and the possession date agreed upon is Janu- ary 30, 1986. Moved by McDonald, seconded by Zuber, to adopt RES. 86-17, Bk. 89, pp. 35-51, APPROVING AND AUTHORIZING EXECUTION OF AN AGREEMENT OF LEASE WITH SOUTHGATE DEVELOPMENT COMPANY, -INC. FOR LEASE OF THE, FIRST FLOOR OF THE U -SMASH -EM BUILDING AT 126 S. GILBERT STREET IN IOWA CITY, IOWA, FOR A TERM OF TEN YEARS, COMMENCING JANUARY 30, 1986. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. The Mayor announced the following vacancies: Civil Service Comm. - one vacancy for a six-year term ending 4/1/92; Historic Preservation Corm. - two vacancies for three-year terms ending 3/29/89; Housing Comm. - three vacancies for three-year terms ending 5/1/89;Bd. of Trustees for Fire and Police Retire- ment - two vacancies for four-year terms ending 4/1/90; P&Z Comm. - two vacan- cies for five-year terms ending 5/1/91; Resources Conservation Comm. - one vacancy for a three-year term ending 1/1/89 and two vacancies for unexpired terms ending 1/1/88. These appointments will be made at the 3/11/86 meeting of the City Council. The Mayor urged citizens to participate and become involved by applying for the various Board and Commission, vacancies. Minutes Council Activities January 28, 1986 Page 4 Moved by Strait, seconded by Dickson, to defer the appointment to the Broadband Telecommunications Commission and refer the question of having a common member on both the City and County Telecommunications Commissions back to the Commission. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. Moved by McDonald, seconded by Strait, to make the following City Council appointments: David Leshtz, 1411 Sheridan Ave. and' Roberta Patrick, 515 Oakland to the CCN Comm. for three-year terms ending 3/1/89 and to readvertise the one remaining vacancy;.George Nagle, 3 Heather Court to the Design Review Comm. for an indefinite term; Dennis Knowling, 1615 Ridge Road to the Airport Comm. for a six-year term ending 3/1/92; Marsha LaFollette, 629 Oakland Ave. for an unexpired term plus a three-year term ending 4/15/89 and Jan Liggett, 3025 Friendship Street a three-year term ending 4/15/89 on the Mayor's Youth Employment 8d.; Deil Briggs, 2104 Palmer Circle, to the Human Rights Can. for an unexpired term ending 1/1/88. The Mayor declared'the motion carried unani- mously, 7/0, all Councilmembers present. The City Attorney requested Council consider• a time when all could be available for depositions in one case against the City. Council agreed to 2/18/86. The recommendation of the Design Review Committee noted as follows: Design Review Committee recommends approval. of the following changes to the Holiday Inn Hotel exterior: (1) addition of a 'Flour Pot Cookie" sign, with maximum dimensions of 8 feet by 14 inches and colors'as presented, centered within the 10 foot building panel on the hotel front adjacent to the concourse; and (2) insertion of a pass-through window from the cookie shop to the outside, with glass and anodized frame to match the existing windows. Baker requested Council be allowed to review all photographed readings. reviewed by Design Review in conjunction with all recommendations. Staff will schedule such reviews at informal sessions. Moved by McDonald, seconded by Zuber, to adopt RES. 86-18, Bk. 89, pp. 52-53, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A SUPPLEMEN- TAL CONTRACT WITH METRO PAVERS, INC. REGARDING THE FY86 ALLEY PAVING ASSESSMENT PROJECT. Affirmative roll call vote unanimous, 7/0, all Councilmembers pres- ent. The Mayor declared the resolution adopted. Moved by McDonald, seconded by Courtney, to adopt RES. 86-19, Bk. 89, pp. 54-58, ACCEPTING THE WORK FOR THE FY86 ALLEY PAVING ASSESSMENT PROJECT EXCEPT THAT WORK AS DIRECTED IN THE SUPPLEMENTAL CONTRACT. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Zuber, seconded by McDonald, to adapt RES. 86-20, Bk. 89, p. 59, ORDERING PREPARATION OF FINAL PLAT AND SCHEDULE OF ASSESSMENTS FOR THE FY86 ALLEY PAVING ASSESSMENT PROJECT. Affirmative roll call vote unanimous, 7/0, ail Councilmembers present. The Mayor declared the resolution adopted. Minutes Council Activities January 28, 1986 Page 5 Moved by Strait, seconded by Courtney, to adopt RES: 86-21, Bk: 89; pp - 60 -63, AUTHORIZING MERCY FACILITIES, INC. TO USE CERTAIN PUBLIC RIGHT-OF-WAY LOCATIONS FOR THE ERECTION OF PRIVATE DIRECTIONAL TRAFFIC SIGNS. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Zuber, seconded by Courtney, to adopt RES. 86-22, Bk. 89, pp. 64-69, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN AGREEMENT BETWEEN THE CITY OF IOWA CITY AND THE IOWA DEPARTMENT OF TRANSPORTATION FOR A FEDERAL -AID BRIDGE REPLACEMENT AND FEDERAL-AIO URBAN SYSTEM PROJECT BRM -M- 4044(1)--88-52 FOR THE WIDENING OF THE BENTON STREET BRIDGE OVER THE IOWA RIVER. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Dickson, seconded by McDonald, to adopt RES. 86-23, Bk. 89, ppp. 70-71, AUTHORIZING AND DIRECTING THE FILING OF APPLICATIONS ON BEHALF OF 1HE CITY OF IOWA CITY WITH THE DEPARTMENT OF TRANSPORTATION, UNITED STATES OF AMERICA, FOR GRANTS UNDER SECTION 9 OF THE URBAN MASS TRANSPORTATION ACT OF 1964, AS AMENDED, FOR TRANSIT OPERATING ASSISTANCE FUNDING, AND DESIGNATING THE CITY MANAGER AS THE CITY OFFICIAL AUTHORIZED TO EXECUTE AND PROCESS SAID APPLI- CATIONS. Affirmative roll call unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Courtney, seconded by Strait, to defer consideration of a resolu- tion authorizing extension of initiation and completion of construction on Urban Renewal Parcel 65-2b (Small -Mears Bldg/Blackhawk Mini -park), pending receipt of information on a reversionary clause. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. Council requested staff express the City's concern that the project proceed expeditiously. Moved by Zuber, seconded by Dickson, to adopt RES. 86-24, Bk. 89, pp. 72-73, RESCINDING RESOLUTION NO. 85-25 AND ADOPTING A NEW RESOLUTION ESTABLISH- ING FEES FOR SERVICES PERFORMED BY THE OFFICE OF THE CITY CLERK. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Strait, seconded by McDonald, to adopt RES. 86-25, Bk. 89, pp. 74-75, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST THE RELEASE OF A PROMISSORY NOTE EXECUTED BY FRANK DELNO AND JAN W. HOLLAND. Affirmative . roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Dickson, seconded by Baker, to adopt RES. 86-26, Bk. 89, p. 76, SETTING PARKING RATES FOR THE IOWA CITY PARKING SYSTEM. The City Manager explained the resolution established new off -hours parking permits for the Dubuque Street Parking Ramps and all other rates remain unchanged. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Strait, seconded by Zuber, to defer to 2/11/86 a resolution au- thorizing conveyance by quit claim deed to the. University of Iowa of the.va- cated Melrose right-of-way between Byington Road and Riverside Drive. The Mayor declared the motion carried, 7/0, all Councilmembers present. r , •A Nvalaaa.a.aa\...............a aawAn�iv. ......... Minutes Council Activities January 28, 1986 Page 6 Moved by Strait, seconded by Dickson, that the rule requiring ordinances to be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the second considera- tion CHAPTERand 31vote OF THE CITY CODEand BYthat ADDINGD SECTION 31-11 PROVIDING FOR MAINTENANCE OF CERTAIN PUBLIC PROPERTY BY THE ABUTTING PROPERTY OWNER, be voted on for final passage at this time. Affirmative roll call vote unanimous, 7/0, all Councllmembers present. The Mayor declared the motion carried. Moved by Strait, seconded by Zuber, that the ordinance be finally adopted at this time. Affirmative roll call vote unanimous, 7/0, all Counciimembers present. The Mayor declared the ordinance adopted. Moved by McDonald, seconded by Zuber, to adjourn 8:30 P.M. The Mayor declared the motion carried unanimously, 7/0, all Counclimembers present. 01 M�RIAN K. K WILLIAM J. AMBRISCO, MkY_0_R- COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES February 11, 1986 Iowa City Council, reg, mtg., 2/11/86, 7:30 P.M. at the Civic Center. Mayor Ambrisco presiding. Councilmembers present: Ambrisco, Baker, Courtney, Dickson, McDonald, Strait, Zuber. Absent: None. Staffinembers present: Berlin, Helling, Timmins, Karr, Milkman, Cain, Beagle, Vogel. Council minutes tape recorded on Tape 86-C13, Side 2, 1 -End; 86-C17, Side 1, 1 -End. Mayor Ambrisco proclaimed February 14, 1986, Salute to Hospitalized Veterans Day; 1986, Kappa Alpha Psi Diamond Jubilee Year. The Mayor noted the addition of three items re The Airliner. Moved by Strait, seconded by Dickson, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as amended: Approval of Official Council Actions of the regular meeting of 1/28/86, as published, subject to correction, as recommended by the City Clerk. Minutes of Boards and Commissions: CCN Comm. - 1/21/86; Resources Conservation Comn. - 11/18/85; Broadband Telecomm. Comm. - 1/21/86; P&R Comm. - 1/15/86; Civil Service Conn. - 12/3/85, 12/9/85, 1/11/86, 1/28/86; Bd. of Library Trustees - 1/23/86; Housing Comm. - 1/14/86; Mayor's Youth Employment Bd. - 1/22/86; Historic Preservation Comm. -1/15/86; Human Rights Conn. - 11/25/85. Motions and Resolutions: Approving Class C Liquor License for Tom and Rick McDougall dba Grunts, 826 S. Clinton. Approving Class C Liquor License for Ambrose-LovetinskyInc. dba Tycoon I.C., 223 E. Washington Street. RES. 86-28, Bk. 89, p. 78, ISSUING DANCING PERMIT. RES. 86-29, Bk. 89, P. 79, REFUND CIGARETTE PERMIT. RES. 86-30, Bk. 89, p. 80, REFUND CIGARETTE PERMIT. RES. 86-31, Bk. 89, p. 81, ISSUING CIGARETTE PERMIT. RES. 86-32, Bk. 89, P. 82, 6*QUORz1EENSE REFUND Class C Liquor License and Sunday Sales for Douglas A. Tvedt dba ve Tha•ap Airliner, 22 S. Clinton. sic Setting public hearings: RES. 86-33, Bk. 89, P. 83, TO SET A PUBLIC HEARING FOR 2/25/86, FOR THE OPERATING BUDGET ESTIMATE FOR THE FISCAL YEAR JULY 1, 1986, THROUGH JUNE 30, 1987, THE PROPOSED USE OF FEDERAL REVENUE SHARING MONIES FOR THE FISCAL YEAR JULY 1, 1986, THROUGH JUNE 30, 1987, AND THE PROPOSED FIVE-YEAR CAPITAL IMPROVEMENTS PROGRAM FOR FISCAL YEARS 1987-1991. Correspondence: Agnes Kuhn regarding cuts in federal and state support. Joseph Holland regarding paving an alley between Dodge and Johnson streets, south of Bowery, City Mgr. to reply. John Roffman regarding "Parcel C", Lower Ralston Creek area. Curt Names of Hames Mobile Homes requesting that City bus service be extended to Sunrise Mobile Home Village on Scott Boulevard, referred to the Transit Mgr. Letters regarding the Skaugstad Drainage Study from Hanna and Antonio R. Damasio & Dorothy and Don Fowles. Letters in support of the Mayor's Youth Employment Program from Linda Lawrence and John P. Govier, Jr. Chairperson of CCN Comm. regarding reallocation of CDBG funds, City Mgr. Council Activities February 11, 1986 Page 2 to reply. Community Development Plan Subcommittee of the CCN Comm. regarding a community development plan and requesting input from the Council. George Nagle regarding a house moved by Max Yocum and left on public property in the 200 block of First Avenue, City Atty. to reply. Letters regarding the Volunteer Program at the Senior Center from: Mary Gail Bentz; Bertha and William H. Crawford; Kathleen M. Norris; Alice M. Messer; Mona Jespersen; Pearl Zemlicka; William J. Coen; Richard Bailey; Margaret Lenihan; E. Davis; Frederic C. Bedard; Delores Lepse; Margaret Clover; Maxine Mickel; Glenn Jablonski; Mary Slaymaker; Isabelle and Maynard Welk; Louise H. Ledman; Henry W. Fox; Edith E. Boldt; Ruth P. Johnson; Dona E. Mason; R. Harvey; Ora B. Crites; June and Carl Pieper. 1 Memo from the Civil Service Comm. submitting lists of certified appli- cants for the following positions: CDBG Coordinator/Planning and Program Development; Administrative Secretary/Records Room Supervisor/Police. Memo from the Traffic Engr, re parking on Woodside Drive. Applications for the Use of Streets and Public Grounds: Juan Cortez .j for permission to distribute political material on the sidewalks in the area of Clinton and Washington streets and on City Plaza, approved - use of card table on sidewalk, denied. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried and reminded citizens of the public hearing on the FY87 budget scheduled for February 25. A public hearing was held on an amendment to the Zoning Ordinance per- taining to the locational requirements of signs permitted in the triangular area at street intersections. No one appeared. Moved by McDonald, seconded by Courtney, that the ordinance to amend the Zoning Ordinance concerning the grace period and non -conforming roomers in the RS -5, RS -8, RS -12 and RM -12 zones, be given first vote for passage. The Mayor declared the motion carried, 7/0, all Councilmembers present. Moved by McDonald, seconded by Dickson, that the ordinance to amend the Zoning Ordinance to incorporate the City's current sewage and industrial waste control regulations by reference, be given first vote for passage. The Mayor declared the motion carried, 7/0, all Councilmembers present. Moved by Zuber, seconded by Dickson, that the ordinance to rezone 2.10 acres located west of Old Highway 218, south of Eagle's parking lot and north of Ernest Street from CC -2 to P, be given first vote for passage, The Mayor declared the motion carried, 7/0, all Councilmembers present. Moved by Dickson, seconded by Baker, that ORD. 86-3278, Bk. 27, pp. 12-14, TO REZONE 16.2 ACRES LOCATED OFF OF WILLOW CREEK DRIVE AND NORTH OF HIGHWAY 1 WEST, FROM COUNTY CH TO CI -1 (owned by Olin Lloyd, Richard & Carol Barker, and Lewis Negus), be passed and adopted. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the ordinance adopted. Council Activities February 11, 1986 Page 3 Moved by Zuber, seconded by Strait, to adopt RES. 86-34, Bk. 89, pp. 84-85, TO ANNEX 16.2 ACRES LOCATED OFF OF WILLOW CREEK DRIVE AND NORTH OF HIGHWAY 1 WEST (Olin Lloyd, Richard & Carol Barker, and Lewis Negus). Af- firmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by McDonald, seconded by Zuber, to adopt RES. 86-35, Bk. 89, pp. 86-90, AUTHORIZING THE MAYOR TO SIGN AN AGREEMENT WITH OLIN LLOYD REGARDING THE EXTENSION OF SEWER ALONG WILLOW CREEK DRIVE. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolu- tion adopted. 15-22, TO REMcDonald, seconded ZONE2.81ACRESL CATECn D EASTOF�that O MORMONTREK8BOULEVARD, SOUTH OF TY'N CAE DEVELOPMENT AND WEST OF WESTSIDE PARK FROM COUNTY R1 -A TO CO -1 (Johnson County Farm Bureau), be passed and adopted. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the ordinance adopted. Moved by Courtney, seconded by Dickson, to adopt RES. 86-36, Bk. 89, pp. 91-92, TO ANNEX 2.81 ACRES LOCATED EAST OF MORMON TREK BOULEVARD, SOUTH OF TY'N CAE DEVELOPMENT AND WEST OF WESTSIDE PARK FROM COUNTY RI -A TO CO -1 (Johnson County Farm Bureau). Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Zuber, seconded by Courtney, to adopt RES. 86-37, Bk. 89, pp. 93-94, TO ANNEX CERTAIN CITY -OWNED PROPERTY, INCLUDING WILLOW CREEK COURT, A PORTION OF WILLOW CREEK DRIVE AND PORTIONS OF FORMER RIGHT-OF-WAY OF HIGHWAY 1 WEST, SOUTHWEST OF SUNSET STREET. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Councilmember McDonald acknowledged the work done on the Shared Housing Project and recent update received by Council. Baker noted the letter from Atty. Holland on the Consent Calendar re paving the alley between Dodge and Johnson and questioned when work would begin. Staff will report back. Baker pointed out an additional newspaper vending machine on City Plaza. Council requested staff contact the owner and see if it can be removed as it appears to be unused. Zuber questioned the status of the sidewalk near Westwinds and West High. The City Manager stated that the neighbors and the school dis- trict had met re possible locations and a memo would be in the Council packet on Friday. Strait asked Council to reconsider the necessity of hiring an executive recruitment firm to aid in the City Manager selection process. The Mayor stated four firms are scheduled to be interviewed by Council on 2/18 at no cost to the City. Council agreed to proceed with the interviews and decide after further discussion. The recommendations of the Committee on Community Needs noted as follows: (1) CCN recommends to the City Council that the $100,100 in CDBG funds for the acquisition of the Miller/Orchard Park be reallocated to the CDBG contin- gency fund. (2) CCN recommends to the City Council that $7,930 in CDBG funds be allocated to MECCA to cover project cost overruns. After discussion, moved by McDonald, seconded by Courtney, that the money currently on hold for purchase of parkland in Miller/Orchard Street area be reallocated back to the Council Activities February 11, 1986 Page 4 Block Grant contingency fund. Staffinember Milkman present for discussion. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. In reference to the second recommendation, Councilmember Zuber raised concerns regarding the cost overruns experienced by MECCA. Arthur Schut, Executive Director of MECCA, appeared. Individual Councilmembers expressed their views. The Mayor stated the second recommendation would be formally acted upon with the next item on the agenda. Moved by McDonald, seconded by Courtney, to adopt RES. 86-38, Bk. 89, pp. 95-96, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN ADDENDUM TO AN AGREEMENT WITH THE MID -EASTERN COUNCIL ON CHEMICAL ABUSE (MECCA) FOR THE USE OF 1985 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS. The Mayor declared the resolution adopted, 4/3, with the following division of roll call vote: Ayes: Dickson, McDonald, Ambrisco, Courtney. Nays: Strait, Zuber, Baker. Moved by Strait, seconded by McDonald, to adopt RES. 86-39, Bk, 89, pp. 97-109, ADOPTING AND LEVYING FINAL. SCHEDULE OF ASSESSMENTS AND PROVIDING FOR THE PAYMENT THEREOF; FOR THE FY86 ALLEY PAVING ASSESSMENT PROJECT. Affirma- tive roll call vote unanimous, 7/O, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Baker, seconded by Dickson, to adopt RES. 86-40, Bk. 89, pp. 110-120, AUTHORIZING THE CITY 14ANAGER TO EXECUTE A CONTRACT WITH STANLEY CONSULTANTS, INC., TO UPDATE THE WASTE -TO -ENERGY STUDY. The City Manager outlined the scope and cost of the study. Affirmative roll call -vote unani- mous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Zuber, seconded by Strait, to defer to 2/25/86 a resolution authorizing conveyance by quit claim deed to the University of Iowa of the vacated Melrose right-of-way between Byington Road and Riverside Drive. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers Pres- ent. Moved by Baker, seconded by McDonald, to adopt RES. 86-41, Bk. 89, p. 121, AUTHORIZING EXTENSION OF INITIATION AND COMPLETION OF CONSTRUCTION ON URBAN RENEWAL PARCEL 65-2b, to Small -Mears Building Company. Atty. Phil Mears present for discussion. Councilmembers noted concerns re the deterio- ration of Blackhawk Mini Park. The Mayor declared the resolution adopted, 6/1, with the following division of roll call vote: Ayes: Ambrisco, Baker, Courtney, Dickson, McDonald, Strait. Nays: Zuber. Moved by Zuber, seconded by McDonald, to adopt RES. 86-42, Bk. 89, pp. 122-124, CERTIFYING UNPAID S14OW REMOVAL AND SIDEWALK REPAIR CHARGES TO COUNTY AUDITOR IN THE SAME MANNER AS A PROPERTY TAX. The City Clerk stated there were no changes to the list as presented. Affirmative roll call vote unani- mous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. �MMNavlaval.aaa\a..aaas.aiaava l.a aa.n:�.a�N: ��.'. :'.a Council Activities February 11, 1986 Page 5 Moved by Dickson, seconded by Strait, to adopt RES. 86-43, 8k. 89, p. 125, AMENDING THE ADMINISTRATIVE CLASSIFICATION/COMPENSATION PLAN, salary adjustments for Police and Fire Department Administrative positions. Af- firmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Dickson, seconded by Courtney, to adopt RES. 86-44, Bk. 89, p. increasinglNG THE Operations SITION AssistantTUS OF A Positi n toSfull-time IN THEAffiirrmativeErollMcall vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Dickson, seconded by Courtney, to adjourn 9:00 P.M. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. 3 1 ......,,,............ - Informal Council Discussion February 3, 1986 InformalCouncil Discussion: February 3, 1986 at 8:45 a.m. in the Council Cham ers at the C vic Center. Mayor Bill Ambrisco presiding. Council Present: Ambrisco, Baker, Courtney, Dickson, McDonald, Strait, ue� Staff Present: Berlin, Helling, Timmins, Karr. Tape Recorded: Reel 86-C10, Side 1, 165-304. Resignation of City Manager The Mayor congratulated City Manager Berlin on his new position as City Manager for Arvada, Colorado and outlined the process to be followed in selecting a new City Manager. Ambrisco stated that Council would be inter- viewing Executive Recruitment Firms throughout the country for assistance in the selection process. Berlin will contact Oldani-Jensen from Seattle, Washington; Paul Reaume Associates form Lake Bluff, Illinois; and Wolfe & Associates, Inc. from Los Angeles, California. (NOTE: The firm of Ralph Anderson & Associates from Sacramento, California was added to the list after the meeting.) Council will be notified of available interview times for the firms. A citizen advisory search committee will be established as soon as possible. City Manager Berlin stated he would be in Arvada the third week of February and actually start March 1. Moved by McDonald, seconded by Dickson, to appoint Dale Helling, Acting City Manager and'Rosemary Vitosh, Acting Asst. City Manager. The Mayor declared r the motion carried unanimously, 7/0, all Councilmembers present. j The City Manager stated that the Wastewater Advisory Committee would be reporting back to Council with specific recommendations as to using a project manager and suggested staffinember Ed Brinton have a larger role in this project. Council concurred. In response to Councilmember Strait, Berlin stated the Pahl Reaume firm had handled recruitment for the Iowa City position when Mr. Berlin was hired and most recently for the Arvada position. Strait also inquired as to women and minorities holding professional level jobs within each firm. The City Man- ager stated Council could address this question during the interview of each firm. Councilmembers discussed the size of the Advisory Search Committee. The Mayor indicated a preference of 5 to 7 members. Zuber preferred 5 and Baker 7. Meeting adjourned 8:55 a.m. .Z- '11, •�l�\4aatava�.. as\• Informal Council Discussion February 4, 1986 Informal Council Discussion: February 4, 1986, at 6:30 PM in the Council Cham- bers at the Civic Center. Mayor Bill Ambrisco presiding. Council Present: Ambrisco, Baker, Strait, Zuber, Dickson, Courtney, McDonald. Staff Present: Berlin, Helling, Karr, Smith, Timmins, Vitosh, Carroll, Kimble, 0 Ma-'—lley. Tape Recorded: Reel 86-C10, Side 1, 304 -End, Reel 86-C15, Side 1, 1-165. Executive Session Moved by McDonald, and seconded by Strait, to adjourn to executive session under Section 21.5.C. to discuss strategy with Councilmembers in matters that are presently in litigation or where litigation is imminent where its disclo- sure would be likely to prejudice or disadvantage the position of the govern- mental body in that litigation. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. Mayor declared the motion carried. Council adjourned to executive session at 6:30 PM. Council returned to open session at 7:10 PM. Joint Swimming Facility Reel 86-C10, Side 1 Courtney stated that the Joint Swimming Facility Committee met Thursday to discuss Mercer Park pool problems and renovation alternatives. Courtney said the Council needs to make decisions about the Mercer Park Pool and the new facility. Craig Willis, Parks and Recreation Commission Chairperson, stated the Council needs to make the following decisions: the overall dollar limit to be spent on a swimming facility, if the pool facility should include a fitness center, if the existing pool renovation costs should be included in the new pool facility bond issue, if existing pool renovation is included in the bond issue, what type of renovation should be done to the existing pools, and what size of pool should be built. Willis stated that the Parks and Recreation Commission was unable to distinguish priority for the additional pool and additional gymnasium space and the objective of a fitness center would not be to replicate services of the existing recreation center. Willis reported that the fitness needs of the community have changed, areas of growth in recreation are in structured activities such as league basketball and volleyball and 26.7% of the City's recreational activity takes place in school facilities. Zuber said that it is reasonable to utilize school facilities, originally the Council was considering only a swimming facility, and it would be costly to staff a large fitness center. Willis stated that there are concerns about insurance liability and janitorial services as it relates to using the school facility and the Council originally requested consideration of a pool and fitness center. Willis said the City, school and university should be looked at collectively as community resources for recreational sources. X-7 .............. Informal Informal Minutes Page 2 Strait inquired about the value of renovating the Mercer Park pool. Courtney stated the Council needs to decide if Mercer Park pool should be renovated or closed and noted that the school gymnasiums are currently being used to their maximum. Strait said there is a need for a pool facility in the Mercer Park area. Ambrisco inquired about the location of the new facility. Willis said the new facility would be located in the Mercer Park area away from the water table. McDonald said the City needs to address the immediate needs for a pool facility in that current economic conditions do not afford the City enough money for an expanded project. McDonald inquired about the various levels of renovation recommendations for the Mercer Park pool. Willis explained renova- tion recommendations involved three levels of consideration: 1) direct code violations, 2) liability sources, and 3) resolvingfiltration cycle problems at the pool. Willis stated that a formal report will be presented to Council soon. Council discussed the fitness center concept and swimming facility needs. Ambrisco said the Joint Pool Facility Committee should consider a pool facility and not an expanded project. Strait said that a scaled back pool project will allow more monies to be available for parkland acquisition. Baker said a pool project should be designed to allow for future expansion. Courtney and Willis stated that Council will receive a full written report containing options and alternatives for pool renovations and the new pool facility. In response to Willis, Councilmembers stated a fitness center should not be in- cluded with the pool facility project at this time. McDonald stated the exist- ing park pool renovation options and costs will influence decisions about the design of a new facility. Council agreed a fitness center should be considered in the future at the new pool facility site. Zuber said the fitness center design is not necessary at this time because recreational needs may change over the next several years. Willis said Council needs to decide about the Mercer Park pool renovations. Willis stated that recreational, instructional, and competitive swimming needs should be served by the City's pool facility. Zuber inquired about the cost of operating an 8 lane pool versus a six lane pool (January 23, 1986 memo regard- ing Iowa City Community Fitness Center, Kevin Munson, page 2, #13). Kevin Munson explained an 8 lane pool contains 33% more volume of water than a six lane pool, has 1/3 more water to filter, and therefore has approximately 30% greater operational costs. Zuber commented that construction costs would not increase proportionately to the increase of the pool size and he would favor a larger swimming facility if there is need. Finalized Revisions to Proposed FY87 Budget Reel 86-C14, Side 1 Councilmembers reviewed the January 31, 1986 memo from Vitosh regarding FY87 proposed budget. Strait asked if the animal control facility would be expanded. Vitosh stated more space would be added to the facility. Kimble said an addition would be built on to the existing building. Berlin said a meeting is scheduled with JCCOG to discuss joint use of the facility. Baker inquired about the 50% special assessment of the North Dubuque Street curb and gutter project. Kimble explained the City owns one-half of the road and, therefore, only the other one-half (50%) could be special assessed. Kimble noted that the University of Iowa owns a majority of the assessible property. Vitosh said the City will need to explore the possibility of the special as- sessing of the University of Iowa. =—y ..................... Informal Minutes Page 3 In response to Baker, Kimble stated construction of the north corridor sewer capital improvements project is scheduled to begin in 1989. Kimble stated the proposed FY87 budget public hearing is scheduled for February 25 and adoption on March 11. Vitosh explained that revisions can be made after the public hearing although property taxes cannot be increased after the public hearing. In response to McDonald, Vitosh said changes after the public hearing will not necessitate another public hearing. Ambrisco inquired about publicizing the public hearing. Vitosh stated an announcement will be placed in the local newspaper and special efforts are being made at the Senior Center to contact the elderly. Ambrisco emphasized that citizens need to be made aware of the scheduled public hearing. Zuber suggested Ambrisco announcing the date of the public hearing at the next formal Council meeting. Regarding funding requests for the Senior Center volunteer specialist, Zuber asked that the City receive the Senior Center's $5,000 commitment from parking sticker revenues before any money is budgeted for the position. Baker stated Council has not recommended funding for the Senior Center volunteer specialist. Ambrisco stated ouncildiscus edtfunding a omputersterminal ensus y for uthe lanimalu shelter to fnd thepand ositface masks for the Fire Department. Council agreed to fund the animal shelter request for a computer terminal. Berlin suggested waiting for recommendations from the new Fire Chief before decisions are made about the Fire Department's request for face masks. Courtney inquired about the CBD request for a sweeper collector. Berlin stated the sweeper was not recommended for approval because additional information is needed about equipment needs for cleaning the central business district. Strait inquired about the forestry division for truck. Zuber explained a truck will be leased for use on a trial basis. In response to Courtney, Vitosh stated budget amendments can be made later on. Regarding the CIP, Vitosh noted that Benton Street/Mormon Trek signalization is scheduled in FY87 and Rochester Avenue/First Avenue signalization is scheduled for FY88. Kimble asked Council to consider using CDBG monies to fund the Human Services Coordinator. Kimble stated that if CDBG money is not used to fund the Human Service Coordinator position, the amount of property taxes from the General Fund to the JCCOG would increase. McDonald asked Council to consider funding the additional street lighting south of the central business district as outlined in Brachtel's January 28 meeting regarding Street Light Report. Berlin noted that the project would be funded out of the operation budget. McDonald stated that he favors the project be- cause it is consistent with the City's other lighting projects and heavy pedes- trian traffic in the area merits the additional lighting. Courtney noted tree trimming will not be required. Council agreed to fund the street lighting project. McDonald inquired about the proposed $100,000 reduction of the street overlay program included in the proposed budget. McDonald raised concerns about the reductions effect on maintenance of streets. Berlin explained a large percent- age of the arterial streets have been overlayed and there are now problems with the base of the streets, curbs and gutters. Berlin stated Schmadeke is in the process of preparing a report with recommendations about the City's arterial streets. s-9 n Informal Minutes Page 4 McDonald recommended the City proceed with the Scott Boulevard project because the County has agreed to work with the IDOT on acquiring the local road if the City proceeds with the project. McDonald said the Council should address the Scott Boulevard project because of increased traffic and development in the area. Baker stated the Council should also address the economic develop- ment/west side development. Courtney noted the Planning and Zoning Commission has recommended moving Scott Boulevard up in the CIP schedule. Ambrisco stated that he did not feel there is a firm commitment from the Board of Supervisors about local road. McDonald said the Board of Supervisors are willing to work with the IDOT on acquiring local road if the City proceeds with the Scott Boulevard project. Ambrisco stated he wants the Board of Supervisors commit- ment confirmed before any decisions are made about the Scott Boulevard project and that he will discuss it with the Board of Supervisors at Wednesday's JCCOG meeting. Vitosh stated funding for the Human Services Agency is scheduled for discussion at next Monday's informal Council meeting. Council Time Reel 86-C14, Side 2 1. Council agreed to schedule a meeting with the Planning and Zoning Commis- sion on February 27, 7:30 PM, for joint discussion of the Southwest Area / Development Policy. 2. Ambrisco reminded Council that a JCCOG meeting is scheduled on Wednesday. 3. Ambrisco stated the following persons were selected to a committee to screen applicants for the City Manager's position: John Balmer, June Davis, Penney Davidson, John McDonald, Clayton Ringgenberg, Tom Scott, William Ambrisco. Baker noted concerns about not being able to recommend persons to that committee. 4. Timmins said staff evaluations of the City Attorney are available for Council review and Council evaluation of the City Attorney is scheduled on February 18. Meeting adjourned at 8:50 PM. i I �- 9 L. < ...........................<... a ....... .. . Informal Council Discussion February 10, 1986 Informal Council Discussion: February 10, 1986 at 6:30 p.m. in the Council Chambers at the Civlc Center. Mayor Bill Ambrisco presiding. Council Present: Ambrisco, Baker, Zuber, Dickson, Strait, Courtney, McDonald. Staff Present: Berlin, Helling, Timmins, Karr, Smith, Beagle, Vitosh, Kimb e, Mi kman, Penney. Tape Recorded: Reel 86-C12, Side 2, 236 -End, 86-C16, Side 1, All, Side 2, 1-283. Consent Calendar Reel 86-C12, Side 2 Council agreed to add the Airliner's request to add liquor license and ciga- rette permit applications to the consent calendar for February 11 formal Council meeting. City Conference Board Meeting Reel 86-C12, Side 2 Council members adjourned to the City Conference Board meeting. See Tape 86-C12, Side 2, 188-236. Council Agenda/Time Peel -86-C12, Side 2 1. Courtney asked Council to begin the Council's February 18 informal dis- cussion at 6:00 p.m. to allow time for Council discussion with the joint swimming pool committee. Council agreed to the 6:00 p.m. February 18 starting time. 2. Ambrisco noted interviews are scheduled with the executive recruitment firms on February 18. Berlin noted a list of general information has been sent to the executive recruitment firms and Council will receive additional information from those firms. 3. (Agenda Item N3e, correspondence 9) Dickson noted the letter from George Nagle and asked what Council action is needed for proceeding against Max Yocum to compel removal of a house left on public property in the 200 block of First Avenue. Timmins reported Yocum had been contacted, said he had hired a Cedar Rapids house mover to move the house, the local nuisance ordinance does not contain procedures to abate this type of nuisance, and if Yocum does not remove the house, a nuisance proceeding j against Yocum will be filed in district court. Strait asked if extraordi- nary proceedings can be brought against Yocum. Timmins explained the nuisance does not present a danger to public health, welfare and safety. Strait noted his dissatisfaction with Yocum's continual problems with the City. Timmins said he will review the local nuisance ordinance. Berlin stated Iowa City recently won a small claims court decision against Yocum. 2 4. (Agenda Item #13) Dickson noted that Council received a letter from Art Small (Small-Mears) regarding rehabilitation scheduled for the Paul-Helen Building and asked when Council is scheduled to take action on the reso- lution authorizing extension of the project. Ambrisco stated Council is to take action on the resolution at tomorrow's formal Council meeting. Zuber stated his concerns about delaying the Blackhawk Minipark renova- tion. Strait inquired about the reversionary clause and agreement with the developer. Berlin stated he will request that a representative of the developer attend tomorrow's formal Council meeting. 5. (Agenda Item 13e, correspondence 3) Baker asked if Council's planning to discuss the John Roffman extension at tomorrow's formal Council meeting. Baker stated that if Council gives an extension to the Paul-Helen Build- ing project, it would be difficult to not give Roffman the extension. 6. Baker inquired about the Gordon Russell problem. Timmins stated the Planning Department has been requested to look at the original agreement for the property and will then approach the property owner with the proposal. Baker asked how long will it be before the City approaches the property owner. Timmins stated he will obtain more information. 7. (Agenda Item #4a) Baker stated the roll call on the ordinance should be updated to include Courtney. 8. Baker requested that Council hold Monday night informal meetings at 7:00 or 7:30 p.m. due to his own schedule conflict beginning the first week of March for 12 weeks. Council agreed to hold informal Council meetings on Mondays at 7:00 p.m. and Tuesdays at 6:30 p.m. 9. Ambrisco stated Council received Boothroy's memo regarding evaluation of the inoperable, obsolete vehicle ordinance. Berlin said the ordinance is working fine. Timmins stated that established administrative procedures could be reflected in the update of the nuisance ordinance. Baker re- quested that Max Yocum, Roy Halton and Susan Horowitz be contacted when Council discusses the ordinance. Planning and Zoning Matters Reel 86-C12, Side 2 A. Public hearin on an amendment to the Zonin Ordinance ertianin to the locationalre utremen s o signs perms a to t e trtanau ar area a street inersec tons. No Council discussion. B. Ordinance to amend the Zonin Ordinance concernin the race eriod and non-conforming roomers to the RS-5, RS-8, 5-12 and RM-12 zones. No Council discussion. C. Ordinance to amend the Zoning Ordinance to incorporate the City's torrent _sewage ana tnaustrtai waste control regulations y re erence. No Council discussion. M D. Ordinance to rezone 2.10 acres located west of old Hi hwa 218, south of Eagle's parking lot and north of Ernest Street from CC 2 to P, No Council discussion. E. Ordinance to rezone 16.2 acres located off of Vlillowcreek Drive and north o t9 way 1 est rom oun ar a>3 rid 13wlc uo� v o -1. 0 to oy o ert & CaroT No Council discussion. F. Resolution to annex 16.2 acres located off of Willowcreek Drive and north of Highway 1 West. (Olin Lloyd, Robert & Carol Barker and Lewis Negus.) No Council discussion. G. Resolution authorizing the Mayor to sign an a reement with Olin Lloyd regarding the extension of sewer along Willowcreek Drive. Baker asked if the City is following normal procedures with regards to signing the agreement. Beagle stated the agreement is part of a settle- ment arranged between the Public Works Department and Olin Lloyd. Berlin stated there has never been a situation where a party could prevent the City from annexing a large tract of land, the land is in a subdivision of the County and after 15 years the City negotiated an agreement that they would annex. Berlin stated the City benefits because the City is annex- ing land on which there are commercial business property and the City will benefit financially from being able to annex other land. In re- sponse to Strait, Berlin stated the owners were paying taxes to the County but will pay taxes to the City and Vitosh stated she would need to figure the amount of taxes the City would receive. H. J. No Council discussion. Resolution to annex 2.81 acres located east of Mormnn Trak No Council discussion, No Council discussion. Human Service Agency Funding Reel 86-C16, Side 1 McDonald stated that Dickson and he met with Marge Penney, representatives of United Way, City staff and County representatives to review recommendations for FY87 Human Services funding. McDonald asked Council to consider funding i the request for funding from Red Cross for $1,000 and MECCA for $10,000 and stated that previous management problems within Red Cross and MECCA have been resolved. McDonald explained that Council had previously adhered to an informal agreement to not fund new agencies but now those requests should be considered on a case-by-case basis. McDonald stated that the human service agency funding committee discussed combining agencies and recommends ini- tially researching the feasibility of combining youth serving agencies in- stead of trying to combine all agencies. Zuber expressed concerns about MECCA cost estimates and cost overruns. McDonald explained that MECCA has requested money from two separate funds, CCN and human service agency funding. Zuber said MECCA's budget should be considered as a whole and not as two separate budgets because of the differ- ent funding requests. Baker raised concerns about the availability of funding for agencies in the future. McDonald stated all agencies should be notified of potential cuts in funding. McDonald asked Penney to address the salary adjustments. Penney explained that the only substantial salary adjustment for agency directors from the ten continuing agencies was an $850 increase for Willow Creek/Mark IV. Strait inquired about the status of the Crisis Center and food bank coordinators. Penney said administration changes were made within those agencies and the Crisis Center has one director who oversees the organizer of the food bank. Zuber inquired about Red Cross's guarantee to Council three years ago that they would not make additional requests for funding from the Council if their $3,000 request was funded. Penney stated the current requests from MECCA and Red Cross are not one time requests. Penney said she recommended funding MECCA because of their services offered to the community and the Red Cross funding was recommended because they provide important disaster relief serv- ices. Strait asked what percentage of local Red Cross monies are given to the national Red Cross organization. Penney explained that the County has earmarked Red Cross funding to be utilized in the community only. The amount of money the local Red Cross owes to the national Red Cross organization is based on a percentage of the total funds they raise, excluding monies ear- marked for local use only. Penney suggested the City consider earmarking funds for local use if Red Cross is funded. Courtney inquired about the percentage increases for Domestic Violence Pro- ject and HACAP. Penney stated that the HACAP increase is $323. Penney said the Domestic Violence Project has been grossly underfunded and provides services to women and children at an absolute minimal cost to the community. Baker inquired about the "significant changes proposed" section as outlined in Penney's January 23 memo. Penney stated that if the City, County and United Way funded the requests as proposed, the changes would take place and salary increases were always noted in that section. Regarding the Domestic Violence Project, Baker asked about funds for the counselor position. Penney stated federal victims money will fund the salaries and benefits of the counselor position and Domestic Violence Project would seek other sources of funding for the position if the federal funding is eliminated. Baker stated the Council should commit to funding the position if federal monies are not available because the Domestic Violence Project is understaffed. Baker requested an explanation about the RVAP salaries for the coordinator and 1 le, �MMNaa[a[v�vaa•\.�.vVv-.va:[v'. [Ivan uvwn..v:::: :-: assistance coordinator. Penney stated that previous salary adjustment in- creases for RVAP were reduced last year and the current RVAP director's salary is $3892 below the suggested minimum. Baker as%ed Penney to establish a comparison chart, including the following information: agency, previous year's salary, current year's salary, proposed salary, and salary range. McDonald stated it's difficult to compare agency directors' salary because benefits differ from agency to agency. Penney stated agency directors' salaries need to be reviewed again. Baker stated agency salaries should be increased but increases should first be granted to agencies that still have not reached minimum levels. Baker suggested setting a time table to get all salaries established to at least minimum levels. Penney stated only one agency, Big Brothers/Big Sisters, has a director's salary within the recom- mended range and all other agencies are below the recommended range. Strait proposed that Council approve funding requests as recommended by Penney, excluding MECCA and Red Cross. /vnbrisco asked Council to approve recommended funding for agencies, including MECCA and Red Cross. A majority of Council members agreed to fund all agencies, including MECCA and Red Cross as recommended. r i Courtney asked how the additional $11,000 in requests from MECCA and Red Cross will be funded. Vitosh said the additional amounts could be funded from the federal Revenue Sharing - reducing the amount of funding available for capital projects, or the general fund balance. Vitosh noted that the amount of the contingency fund was set by Council in 1981 at 2% of the amount allocated to agencies. McDonald stated that all agencies are funded from General Revenue Sharing and, therefore, the $11,000 should also be funded from General Revenue Sharing. Courtney asked where liquor revenues are placed. Vitosh stated liquor reve- nues go into the general fund and there are liquor profit monies that do go to the county for substance abuse programs. Berlin stated that Police Chief Miller has studied what percentage of work in the Police Department is alco- hol related. Baker asked how many agencies are funded by all sources. Penney explained United Way has ben funding 10 agencies, now nownhas ds 3agreed tosfund 612eagencies, and potr stated the entiallye36 agencies could request funding from the City, Courtney again inquired about funding $11,000 for Red Cross and MECCA. McDonald stated reasons to use the General Revenue Sharing funds. Berlin stated current Block Grant regulations allow the City to use up to 15% for human service agencies and with the funding of the human services planner, the City is up to about 15%. Dickson asked what human service agencies are doing about funding. Penney explained agencies are worried and are now attempting to expand their funding base. Council Time (Continued) Reel 86-C16, Side 2 10. Berlin stated Mr. Roffman is in attendance at this meeting and is avail- able to answer any questions. No questions were asked by Council. .............. .rv:rv�Y..-.v..w.....n 6 11. Vitosh recommended that the Police Sergeant position be eliminated from the FY87 budget because the Police Department has recommended the City upgrade the police secretary position to supervise the records rooms and add a one-half time police records clerk. Council agreed with Vitosh's recommendation. 12. Timmins stated evaluation of the City Attorney has been rescheduled to February 24. Executive Session Moved by Strait, seconded by Dickson, to adjourn to executive session under Section 21.5C. to discuss strategy with Council in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation. Affirmative roll call vote unanimous, 7/0, all Council - members present. Mayor declared motion carried. Council adjourned to execu- tive session at 8:15 p.m. S /C