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HomeMy WebLinkAbout1986-02-11 Bd Comm minutesNNv.aaaa ............... t ........ ....n:...: ........ -.A_...-...-. MINUTES COM ITTEE ON COMMUNITY NEEDS TUESDAY, JANUARY 21, 1986 - 3:30 P;M; IOWA CITY PUBLIC LIBRARY - ROOM A MEMBERS PRESENT: Kubby, Lauria, Williams, Watts, Parden, Patrick, Leshtz, Kuhn, Becker, Cooper MEMBERS ABSENT:' Strabala STAFF PRESENT: Nugent, Moen, Milkman, Barnes, Einspanjer GUESTS PRESENT: Ron Berg, Art Schut (MECCA) CCN RECOMIEINMTIONS TO THE CITY COUNCIL 1. CCN recommends to the City Council that the $100,100 in CDBG funds for the acquisition of Miller -Orchard Park be reallocated to the CDBG contin- gency fund. 2. CCN recommends to the City Council that $7,930 in CDBG funds be allocated to MECCA to cover project cost overruns. CALL TO OMEN The meeting was called to order by Chairperson Lauria at 3:35 p.m. APPROBIL OF MINUTES Williams moved that the minutes of December 17, 1985 be accepted; Kuhn see- onded. Kuhn said that the minutes saying that she was absent when, in fact, she was present are incorrect. Cooper stated that item l4 of the Discussion of Pro ects not Recommended b CCN for 1986 CDBG Fundin quoting�er as say ng a qua a persons vo un eer nom}--� thcould fill is position on a voluntary level" is incorrect because she e asrabsent from the meeting. Kuhn said that she stated this and not Cooper. The motion to approve the corrected minutes passed unanimously. PUBLIC DISCUSSION Marianne Milkman introduced herself as Jim Hencin's successor as CDBG Program Coordinator. She stated that the 1986 COBG allocation may be cut an addi- tional 20X. She said that this possible cut would cause an approximate $40,000 deficit in the City's COBB 1986 budget. CCN defer any additional funding requestsMilkman suggested that the . Kubb would know if it were free to make recomny asked when the Committee endatimns on ad Milkman stated that the Committee would knoprojects. w by March 1, 1ditiditional al prpr asked about a recent Press -Citizen article that stated CDBG allocations went to the Blackhawk Minipark project. He wanted to know if the article was correct. Moen stated that the funds given to that project were not part of the CDBG entitlement allocations but instead CDBG funds generated from the sale of the Parcel on which the hotel was constructed. Lauria stated that the CCN ,can o?3s r r' _.. _ ... _ ..._._.. _.. OF PRECEDING DOCUMENT �. <........,..,,.,.............._ ............. MINUTES COMMITTEE ON COMMUNITY NEEDS TUESDAY, JANUARY 21, 1986 - 3:30 P.M. IOWA CITY PUBLIC LIBRARY - ROOM A MEMBERS PRESENT: Kubby, Lauria, Williams, Watts, Parden, Patrick, Leshtz, Kuhn, Becker, Cooper MEMBERS ABSENT: Strabala STAFF PRESENT: Nugent, Moen, Milkman, Barnes, Einspanjer GUESTS PRESENT: Ron Berg, Art Schut (MECCA) CCN REC0190uTIONs To THE cITY COUNCIL 1. CCN recommends to the City Council that the $100,100 in COBB funds for the acquisition of Miller -Orchard Park be reallocated to the COBB contin- gency fund. 2. CCN recommends to the City Council that $7,930 in CDBG funds be alTocated to MECCA to cover project cost overruns. CALL TO ORDER The meeting was called to order by Chairperson Laurie at 3:35 p.m. APPROVAL OF MINUTES Williams moved that the minutes of December 17, 1985 be accepted; Kuhn, sec- onded. Kuhn said that the minutes saying that she was absent when, in fact, she was present are incorrect. Cooper stated that item i4 of the Discussion of Pro ects not Recommended by CCN for 1986 CDBG Funding quoting Fer as say ng a 'qua persons vol un eer ng a e senior Center could fill this position on a voluntary level" is incorrect because she was absent from the meeting. Kuhn said that she stated this and not Cooper. The motion to approve the corrected minutes passed unanimously. PUBLIC DISCUSSION Marianne Milkman introduced herself as Jim Hencin's successor as CDBG Program Coordinator. She stated that the 1986 CDBG allocation may be cut an addi- tional 20%. She said that this possible cut would cause an approximate $40,000 deficit in the City's CDBG 1986 budget. Milkman suggested that the CCN defer any additional funding requests. Kubby asked when the Committee would know if it were free to make recommendations on additional projects. Milkman stated that the Committee would know by March 1, 1986. Leshtz asked about a recent Press -Citizen article that stated COBB allocations went to the Blackhawk Minipark project. He wanted to know if the article was correct. Moen stated that the funds given to that project were not part of the CDBG entitlement allocations but instead CDBG funds generated from the sale of the parcel on which the hotel was constructed. Lauria stated that the CCN ,can a3s '� _,..._,.....k.. _.......... ....... ._a__.. ............. Committee on Community Needs January 21, 1986 Page 2 only make recommendations when requested to by the City Council. The City never asked for recommendations as to what to do with the money from the hotel parcel sale. Lauria welcomed Marianne Milkman back: DISCUSSION OF CCN RECOMMENDATIONS TO CITY COUNCIL 1. Economic Develo ent Revolving Loan - Lauria asked about the comment concerning a rev vaT 1 ei economic development revolving loan pro- ject. Milkman stated that the City Council has requested additional information on how such a program would work. 2. Miller/Orchard Parkland Ac uisition - Williams stated that the City has een trying o mega a e wi a property owner without success. He suggested individual members might 'want to try to gather information and contact the property owner. Cooper suggested the possibility of CCN members meeting with members of the Miller/Orchard neighborhood committee to discuss an alternate site and also working with Mr. Ruppert to deter- mine if he is willing to sell the property yet. Lauria stated that it would be possible for the CCN to make recommendations to the City Council y about alternate sites if the Miller/Orchard neighborhood committee came to the CCN with alternative site proposals. Williams asked when the City might move on the money for the Miller/Orchard project. Lauria stated that the City doesn't want anything spent until March 1. ELECTION OF OFFICERS Williams nominated Karen Kubby for the office of Chairperson; Kuhn seconded. Becker moved that there be a white ballot for Kubby for the office of Chair- person. Patrick seconded. The nation passed unanimously. Patrick nominated Leshtz for Vice -Chairperson; Williams seconded. Patrick moved there be a white ballot for Leshtz for the office of Vice -Chairperson; Kuhn seconded. The motion passed unanimously. DISCUSSION OF MEETING TIME AND PLACE Lauria stated that if the meeting time was kept at 3:30 on Tuesdays, he would be late because he teaches a class until 3:45. Kubby recommended 4:00 on Tuesdays. Leshtz asked if anyone objected to 3:30 since this time, did not run into dinner. The Committee agreed to keep the meetings at 3:30 on Tues- days. REQUEST FOR ADDITIONAL CDBG FUNDS FROM MECCA Nugent introduced Ran Berg from MECCA to answer questions from the CCN. She stated that Berg attended the November CCN meeting to request additional funds for project cost overruns. At the November meeting, CCN discussed the cost overruns briefly and the Committee decided to defer this request until the January meeting. Kubby stated that it appeared that the Committee has to wait until March 1 to decide additional funding recommendations. Lauria stated yes, but that the Committee could also recommend to the City Council that a portion of the remainder of the Miller/Orchard funds be used for the MECCA project request now. The Miller/Orchard project is not viable as it is now and the Committee recommends that it be dropped. Parden moved that the =?3s VT ......................... a_............................. Committee on Community Needs January 21, 1986 Page 3 Miller/Orchard project be dropped and that funds from that project be put into the COBS contingency fund. Williams seconded. The motion passed with eight in favor. Kubby and Cooper opposed the motion. Lauria asked Moen to give the Committee the figures for the amount of contingency funds and Miller/Orchard funds. Moen said that there is $110,250 in contingency funds and approximately $100,000 of Miller/Orchard funds. She said if the greatest amount of cuts were enacted, that the 1986 budget would be left with an approximate $60,000 contingency. Lauria asked Berg how much MECCA was re- questing. Berg responded $7,930. Leshtz moved to recommend to allocate $7,930 to MECCA; Watts seconded. The motion passed unanimously. Lauria stated that he would like a letter sent to the City Council explaining the rationale behind the CCN's recommendation to. drop the pursuit of the Miller/Orchard project. Lauria indicated that the inability to negotiate the sale made it clear to the Committee that a park in this area is not forthcom- ing. The funds for the Miller/Orchard project were then recommended by the Committee to revert back to the CDBB contingency fund. Lauria stated that the amount of the COBB funding allocation should be laid out in this letter with the worst possible cuts scenario attached to this amount. Preparing for the possible federal cuts would still leave the City with approximately $60,000, of which the Committee recommends $7,930 be used for the MECCA project. CCN would, then, like to consider other projects after they receive notification of the final CDBB grant award. UPDATE FOR THE RENTAL REHABILITATION PROGRAM Barnes stated that .the City's Rental Rehabilitation Program was initiated in November, 1984 and that two federal grants were received which gave the City 'a total of $141,500 for rental rehabilitation. The City was recently noti- fied that it may receive an additional $21,400, bringing the total rehabili- tation funds for Iowa City in 1984 and 1985 to $162,900. Barnes said, as of today, eleven applications have been approved by the Housing Commission. With these projects a total of $82,830 of rental rehabilitation funds have been committed to rehabilitate' 27 rental units. She said they are currently working with eight applications. Kubby asked if there has been any problems with rental landlords increasing rents. Barnes said in some instances rents might have been increased, depending upon the amount of work done to rehabilitate the unit. Kubby asked how the rent is monitored to ensure that low and moderate income individuals can still afford these units. Barnes said HUD requires this information from the landlords every one or two years and that the City only receives the information after the first year. Lauria asked if there was a way to get the information that HUD is collecting one or two years down the road. Barnes said she would investigate. DISCUSSION OF THE COMMITTEE DEVELOPMENT PLAN PREPARATIONS Kubby stated the subcommittee is trying to get input from the community on projects and community needs. A letter will be mailed around February 1 to all City Boards, Commissions and organizations. The Committee will also attempt to reach the community through TV, newspaper and radio announcements. The first public meeting will take place in early March. The subcommittee will decide if it will be necessary to hold additional public hearings and/or neighborhood meetings after February 21. Lauria asked if the March meeting was just to include the subcommittee members or all of the CCN. Kubby said 435 VT �. ......., .............. ...... Committee on Community Needs January 21, 1996 Page 4 tthe hat hasn't been decided yet. Kubby asked if anyone has ideas on how to get thatciiffMshetcould get a print ut of en the peoplded e they sentpletters tobbthatashe would be willing to call them: OUARTEUREPORTS 1. Mar 0. Coldren Home Re air - Watts stated that 212,000 was allocated to s pro ec an is 0 has been spent to date. He said that the 24,000 left will be used when the weather becomes warmer and tuckpointing can be completed. 2. Domestic Violenceat Pro act Repairs - Nugent stated that work is progress - the main entrance, and a handicapped accessible bathro mhas been andInstalled bedroom are also rea functional., The overallcfloor Planand providesmore effic eis inis she and officeand living space on the main floor and the original woodwork and trim have been reused to maintain the character of the house: Overall it provides a clean, safe, sound environment for many women and children. Nugent added that preparations for downstairs remodeling are beginning. 3. HMe ousin Modifieations•for Low Income Fra Elderl. - Patrick stated that Funds project used for new shingles, handrailin s, shed in October, 1995. faulty outlets. .She said the labor cost was $1,397.40gwith materials costing $1,102.60, which brought the total project cost to $2,500. Laura recommended that the Committee members look at the memo accompany- ing the CCN Agenda in relation to the 1986 project assignments; these will be discussed at the next meeting. The meeting was adjourned at 4:40 p.m. Minutes were submitted by Tracy Einspanjer. 43s I a AOMMI.STEATION I..1. ary, l iuu°wo MID -EASTERN COUNCIL ON CHEMICAL ABUSE I-]Iiuli SUBSTANCE ABUSE TREATMENT CENTERS 11010 p.NUTymY„pU�ATIQmOmCfi SEIVINOt CEDAR, IOWA. JOHNSON. AND WASHINGTON COUNTIES IIOI ran A.v1Rme 11 Mvega low liTll ``y '- 1•T118.LS1TE UK” PREVENTION���� I Ri.e Glw low M,Iow.,,.. voss Eanvar Rowe ' ell S Num / 1-31M IMS 1w0 January 20, 1986 JOHN IM COUNTIV OUVATUDITOMM I.rJ,iN11.v.1ol, I. uERr w.r.ywCawY. , Tow M• I.w OT.o Tal NEA 1ary Nugent , City Planning and Development Department 410 East Washington Iowa City, !oma .::200 Dear Mary: attended the Comni.•ttee on Community Needs meeting in November to roe uest consideration for any contingency funds which may be aval lab!c from the Community Development Block ,rant Monies. As our construction is rearing the fin&! stages I am once: again requesting that we be given consideration for these 'ninnies. Below• is outlined 0v ne:•ds wh:eh we are facing at this time regardink the three poi tiimn J T,h:� building contract funded through th_ i -OG mon,i-s. I ITIM OZ iG I.NAL ACT UAL ESTIMATE COS•i .wstent It'e ore requesting an additional $690 above our contrar.t to purchase a pay phone Xlt.:hen Equipment $10,000 .20,600 Floor Coverings $25_000_ Iola! $30,00u i.,-. 7, . ;ne cdd!t!anal information is needed please cuotact me :I: 3'i•�337. Taank you for your attention to this matter. •crcly, 1c�r/N wl� �n Bel;j SZ rl a3: .4 Mary 0. Coldren Hare For Aged waren RMXMtion Project Report January 21, 1986 Contractor and description of work cerfoaced. Actual Coldren Hare Block Grant Cost Fluids Funds 1- Dan' Miller Insulation - $ 1,400.00 $ $ 1,400.00 Insulation of attic 2. Tiff Bmxxle t 7 - Paine and support front porch, 1,065.00 1,065.00 an Keir or replace bas®ent Wind3. Tiff Remxle M _ 1,375.00 1,375.00 Paint front porch and repair rood and Paint around windows. 4. Tiff n3mdntt g - 1,655.00 1,655.00 Purchase and install ambination storm windows. 5. Iowa City Foofing & Siding Co. - 2,538.49 2,538.49 Repair and reshingle minder of roof. 6. Ttrnlinson-Cannon Spouting - •258.00 258.00 Install now gutters and downspouts around frontF?o�• 7. Tiff Renodeling - 162.96 162.96 Purchase and install two additional combination stcaa windows. S. William Sewell & CO. - 6,930.00 2,963.49 Tudcpointinci exterior brick structure. Work is not oonpleted. Tb be completed in the early spring. The $3,966.51 balance of the bill will be covered by the reminirg aw rands. Tbtals $ 15,384.45 $ 3,384.45 $ 8,033.49 3,966.51 CMG Fids AppP�y city $ 12,000.00 3 .......... MINUTES RESOURCES CONSERVATION COMMISSION NOVEMBER 18, 1985 PUBLIC LIBRARY MEETING ROOM C MEMBERS PRESENT: Duffy, Goodwin, Vogel, Moreland STAFF PRESENT: Schoenfelder CALL TO ORDER: The meeting was called to order at 7:45 p.m. by Vogel, acting chair. APPROVAL OF MINUTES: The minutes of the September 9, 1985 meeting were approved as submitted. PUBLIC AND MEMBER DISCUSSION: No general public in attendance. DISCUSSION OF UTILITY FRANCHISE AGREEMENT: Because the City Council has taken no further action on the franchise agree- ment since the last RCC meeting, no need for discussion was evident. DISCUSSION OF I.E.P.C. GRANT PROGRAM: Schoenfelder expressed a desire for the RCC members to help plan and give direction to the three grant programs; those are: 1. The light bulb replacement program for the low intone elderly. 2. The Buildings Energy Index Program. 3. The cable T.V. energy programming project. Goodwin and Moreland will investigate possible directions for the light bulb program. OTHER BUSINESS: i Vogel presented a written proposal entitled 'The Case for a Municipal Utility in Iowa City' which outlined the potential for the City of Iowa City to buy out the Iowa -Illinois Gas and Electric Co. electric utility. Duffy had several questions which included: 1. What are the technical processes and difficulty involved with passing power through Iowa City to adjoining communities? 2. Now many of the municipal utilities in Vogel's document were buyouts and how many started as municipal utilities? „3. Now do municipal utilities establish rates? 4. Would W. D. Birdsall from the Osage Municipal 'Utility be available for a presentation on his experiences? a36 S L. .................:...<. ............... w ...... ...,. w .. Minutes Resources Conservation Comwission November 18; 1985 Page 2 Duffy also pointed out that Iowa -Illinois does have an incentive rate structure for business encouragement. Goodwin moved that the Vogel document be submitted to the City Council by memorandum as a recommendation by the Resources Conservation Commission for further study. The motion was seconded by Foreland and passed, re- ceiving three 'Ayes' and Duffy abstaining. ADJOURNMENT: The meeting was adjourned at 9:16 p.m. PV SubJect to BTC ADDroval MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION JANUARY 21, 1986 - 8:00 A.M. CIVIC CENTER COUNCIL CHAMBERS PRESENT: McGuire, Ehninger, Terry ABSENT: Johnson, Twaler EXCUSED: Johnson STAFF PRESENT: Shaffer OTHERS PRESENT: Michael Connet of Kirkwood Community College; Tiffany of the Iowa City Public Library; Scott, Blough, LeValley of Heri- tage; Lisa Williamson. RECOMMENDATION TO COUNCIL: None. MATTERS PENDING.COUNCIL-COMMISSION DISPOSITION: 61G franchise fee and MPO matter with Heritage. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN: Chair and Vice -Chair of the BTC will be elected at the BTC's meeting on March 18, 1986. All Commission members are requested to be present. Susan McGuire has been appointed official minute proof-reader for the coun- cil. Lisa Ann Williams is the new minute taker. Channel 20, the Library Access Channel, has updated its program policy. Tiffany will provide the commission with a channel 20 program guide on a regular basis. Plans are underway for the May NFLCP Cable TV Conference to be held in Iowa City. McGuire will provide the commission with more details at the next meeting. Nicholas Johnson will be part of.the activities at the conference by participating in a debate with Graves from Heritage at the luncheon. Other Commission members are encouraged to get involved. The conference will take place May 2-4 at the Holiday Inn. The School Board has videotaped one of its meetings and is considering cable - casting other meetings. The City Cable TV budget was briefly discussed. Data on access facility and channel use indicate a big increase in citizen involvement! o?3 7 ...._...._ w ..............,. Broadband Telecommunications Commission January 21, 1986 Page 2 Heritage indicated most of the subscriber growth in Iowa City is stabilized. Pay per view is a method being looked at to increase revenues. Heritage is looking forward to adding the satellite descrambler business to its cable TV activities. Shaffer will be monitoring with County, City and University representatives at a seminar to discuss uses of cable TV, the INET and communications technologies that could be connected to all three entities and benefit all three entities. Uses and applications will be discussed. Bill lough is resonse an and NorthwesternwBell s 'toptheirfi v lvementllnoCityaBlock 81.om IOwa-Ilinis Gs and The comric mis- Sion is unable to move on this situation until more information is secured from Heritage, which was requested from Heritage during the Triannual Review. One dish pin that able rea. Heritage suggested thebe Blough blue to authorize be to la descrambler system for the subscribers in that block. BTS received several call'; indicating that advance notice was not given about changes in the placement of the Spanish International Network (SIN). Blough said he sent out press releases. BTS has been conducting an Institutional Network experiment in conjunction with Spawn from the NEEG Computing Center at the University of Iowa. The preliminary purpose is to connect City com- puters for the purpose of exchanging data over cable. Shaffer, LeValley and Blough have been working on a very important new agreement called the Per- formance Standards for the Community Programming Center (CPC) in the ICPL. There are inns this insicis will gtor ehe epossibility ofmore productionand programmngerves, including he ablcstng of more Board and Commission meetings. The city has granted an extension of John Hess's 3/4 -time position through June. City offices are encouraged to seek his services for production needs. Heritage will conduct an ascertaiggnmeent survey to get subscriber opinions on mid-March and no Rlater thanan vApril lay ThevLearning will Channel introduced dropped from Iowa City programming, according to Heritage. Any ideas about uses for the cable company's billing statement space should be submitted to Shaffer. This is part of an agreement reached between Heri- tage and the BTC during the Triannual Review. The BTC, or its designated representatives, may use this space three times per year. MEETING CALLED TO ORDER: Terry tailed the meeting to order at 8:05 a.m. ANNOUNCEMENTS: Terry appreciated a call from a Commission member indicating that they would not be present at this meeting due to confusion of the calendar dates. Terry stated that there is no problem with missed meetings as long as there is no pressing issue and the Commission is aware of your impending absence. March 18 will be the re-election of chair and vice -chair so all members should 0737 IT Broadband Telecommunications Commission January 21, 1986 Page 3 attend. Blough thought he may have a conflict on this day, but LeValley will substitute for him. Terry commended Paul LeValley for his performance at the Access Center and in keeping the commission informed of changes. Terry asked that the minutes reflect that Twaler is absent without excuse. The Commis- sion by-laws state that a Commissioner may miss two meetings in a calendar year without reasonable explanation. MINUTES: McGuire has been appointed minute proof-reader. Moved by Ehninger, seconded by McGuire, to approve November, 1985 minutes with a possibility of a minor correction by Ehninger. Passed unanimously. PUBLIC DISCUSSION: Tiffany questioned the Commission as to whether it receives the channel 20 program guide on a regular basis. Shaffer indicated that they do not. Connie will make sure the Commission receives a copy on a regular basis by regularly sending copies to Shaffer. Channel 20 has updated its program policy. Tiffany questioned Bill Slough about a report of a missing monitor from a school and whether it would be replaced by•the cable company. Blough said that he had received the report but that the company insurance would not cover the replacement. Blough asked Tiffany to find out whether the school's insurance would cover the replacement, if not, Slough suggested the school get a black and white monitor instead o color. He also indicated that there was no sign of breaking and entering. He is concerned that too many people had access to the room containing the monitor. Michael Connet, coordinator of Telecommunications at Kirkwood Community College, was present as the result of an invitation from Shaffer to attend. Lisa Ann Williamson was introduced as new minutes taker for the Commission. Slough reported that the School Board has taped one meeting and 1s consider- ing having each monthly meeting video taped and cablecast on the educational access channel 27. Shaffer relayed the discussion and documentation of the City Council resolu- tion regarding the open meeting laws. ACCESS: McGuire reported that the plans for the May NFLCP Cable TV regional confer- ence in Iowa City are underway. Commission will receive more -details next meeting. McGuire is seeking input from Commission members. Nick Johnson has agreed to a debate with Graves from Heritage during the luncheon. McGuire would like to have several speakers and Commission members get involved in the interactive forum which would take place at the Iowa City Public Library a37 ..... ...... ........ .--r---.A�.�.�... �....rv...r ..v Broadband Telecommunications Commission January 21, 1986 Page 4 and be cablecast over the library channel. Commission members may also be asked to participate in a fun and games session. This is a five state con- ference and will be held in the Holiday Inn, May 2-4. Terry expressed interest in the Johnson -Graves debate being shown on. Speakers Corner. LeValley said this was certainly a possibility., NPD UPDATE: There have been some developments and movements regarding the NPO/franchise fee situation which will be discussed at a later Commission meeting. CITY BLOCK 81: Regarding the wiring of City Block 81, Slough has provided some additional information to the home office and he is still awaiting response from Iowa -Illinois Gas and Electric Company and Northwestern Bell as to their involvement in this block. Slough will send a copy of the response to Terry as soon as it is received. The Commission requested additional information from Heritage on this matter during the Triannual Review. One possible solution given by Slough is to install a satellite dish in that area pending residents' consent. This will mean that the residents will have to purchase a descrambler from Heritage. . The dish will not provided the local access channels, but will provide most other cable services. Heritage decided against going into the dish vending business, but will be able to authorize descrambler systems. MA/Can 1s the primary vendor of decoders. This system has the capacity of scrambling up to 50 signals at the cost of $395.00 per decoder. There has been no demand for descramblers as of yet. This will occur as pay services scramble their systems. Asst. City Attorney Brown has asked for a list of all feasible entries into Block 81. BTS: Shaffer received several calls regarding the SIN. channel. The major com- plaint was that there was no advance newspaper or radio notice give regarding the changes that took place. Slough stated -that a press release was signed and ready to go one day prior to the change because complaints in the past have been that the notice was given too far in advance (usually a week) and these were forgotten. Slough will give a copy of the release to Shaffer. An Institutional Network experiment was conducted over the break in conjunc- tion with Jim Spawn from the WEEG Computing Center. The goal was to connect some of the City's computers to the institutional network for the purpose of exchanging data. This experiment was not successful and further attempts are scheduled. .237 .................. Broadband Telecommunications Commission January 21, 1966 Page 5 Shaffer, Le Valley and Bill Blough have been working on 'a new document being called the CPC Performance Standards. This document is intended to clearly set out the cable company's responsibilities concerning: 1) educating the community about access resources; 2) publicizing access programming; 3) scheduling and playing back access programming; 4) what equipment, facilities and workshops the company will supply. This document is a joint effort and will be agreed upon by the BTC and Heritage. Shaffer will be meeting with representatives of the Johnson County Cable Commission, the County Board of Supervisors, County departments and Univer- sity representatives on January 28, 1986, regarding possible uses and appli- cations of the INET - and communications technology between the county and the city. There are ten interns this semester. One will work primarily on administra- tive duties, one primarily on editing, two on the NFLCP conference and six in production only. Because of the increase in the number of interns, Drew has extended an invitation to the City boards and commissions to have at least one meeting.vldeo taped and cablecast in the next few months. Council has granted an extension of Hess's 3/4 -time position through June. Hess will be contacting City offices for programming and production needs. Finance, Civil Rights and Housing have already expressed interest. At this time the floor was opened for cable budget questions. Shaffer pref- aced this discussion by saying that late entries by the Finance Department may have put this final budget over the amount he felt the City will receive in franchise fees next year. Terry said there may be a need for the City to support some City -related cable activities with general revenues. Currently, the franchise fee pays for all BTS/cable-City services such as legal, word processing and administrative assistance. Since the franchise fee is not growing at the rate it once was, this leaves little room for expansion in any areas. Terry had been aware that Shaffer had asked for a salary reduction in order to stay closer to what he thought the actual budget/franchise fee would be. This request was denied. Terry questioned the reasoning behind the cut in the vehicle (personal car) budget. Drew replied that this was one of the few areas that could be cut. Susan expressed concern about the reduction in the travel and education budget. She would really like to have these figures kept up so that Shaffer and Hess can both travel to conferences and other activities that can con- tribute a lot to their expertise and the City's benefit. HERITAGE: Heritage will provide a basic package for dish owners who are concerned about scrambling services. This package will contain eight basic services and two pay services. There will be a group of services now offered on satellite that will probably not scramble their signals. 117,37 ��A it wlaa�.♦ a.a 4 a a.�.t �a a. a a .a .aa�w..: x.�....... a Broadband Telecommunications Commission January 21, 1986 Page 6 The conventional size of the dish is about 2.5 meters or 6-7 feet. A new service called Q -band has a higher frequency and will allow for dish size to be decreased to about two feet. The decrease in dish size is attributed to the higher satellite power. Satellite life will be extended due to space shuttle technology. O -band will also allow for more frequency space space which will alleviate some kinds of interference. SIN will be left on the Iowa City cable system and incorporated with BET. An ascertainment survey will be conducted to get viewer input on the BET and T other services. Blough has a problem with SIN being used by the University for educational purposes. He believes this should be on the educational channel. This will also mean a delay on VH1 until other space is found. BRAVO will be introduced into this market around mid-March and no later than April 1. BRAVO is an evening pay service, so a daytime counterpart needs to be found to share this channel space. The Learning Channel may be drooped due to the amount of duplicated program- ming on PBS, Educational Access Channel 27 and the University Channel 28. The cost of the Learning Channel is about $9,000 per year. This is a glitch year for Heritage, which means revenues are beginning to taper off. The level of subscriber growth has reached its 'plateau. The only subscriber growth will be in Coralville. Heritage is considering Pay -Per -View service for additional revenues. This service is in the experi- mental stages in Dallas and soon in South Bend. WQAD is off the air for good in terms of the Iowa City cable system. COMMUNITY PROGRAMMING: LeValley's report consisted of monthly data and statistics for Heritage's efforts during November and December, including outreach activities, cable - cast times, cablecast programs and workshop participation. End of the year totals for community participation were also documented. His reports indi- cite heavy usage of the CPC facilities and growth in the number of local access programs being produced. NEW BUSINESS: Plans and possible uses of Heritage's billing statement space by the BTC was discussed. The deadline for April entries is February 5. Contact Shaffer if you have any ideas for uses of this space. Terry has appeared on Speakers Corner. He would like one Commission member to appear each month. McGuire has signed up for any date in February and Twaler has signed up for any date in March. , 37 a �MM'.A�4lV ...........S G.. ..v.w.v:v:.'........V.-....Ar��.+.ii.�rv..x 3 Broadband Telecommunications Commission January 21, 1986 Page 7 ADJOURNMENT: Meeting was adjourned at 9:34 a.m. Respectfully submitted, MINUTES PARKS AND RECREATION COMMISSION JANUARY 15, 1986 MEMBERS PRESENT: Willis, Steinbrech, Watson, Hradek, Jordison, Weideman, Alvarez, Hesse and Henry MEMBERS ABSENT: None STAFF PRESENT: Carroll, Howell, Harvey, Moran, Ertz and Johnston GUESTS PRESENT: Terry Trueblood SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN Willis introduced Terry Trueblood, Parks and Recreation Director; and Anne Hesse and Daryl Henry, new Commission members. Moved by Steinbrech, seconded by Jordison, that the minutes of the December 11 meeting be approved as written. Unanimous. Willis asked for nominations for election of officers for 1986. Moved by Steinbrech, seconded by Alvarez, to nominate Craig Willis by acclamation for Chairperson. Unanimous. Moved by Willis, seconded by Watson, to nominate Bill Steinbrech for Vice -Chair- person. Unanimous. Willis made a'state of the Commission commentary, saying that there are three realities the Commission is facing in 1986. (1) The role of the Commission, as defined in the City ordinance and bylaws of the Commission, as being an advisory board to the City Council to suggest parks and recreation policies as being in the public interest. (2) The reality that the financial situation of the City will place constraints on budgeting and programs for the Parks and Recreation Department. (3) The reality that Commission members must attend and participate in all meetings. Rosemary Vitosh and Kevin O'Malley, Finance Department, appeared to discuss the •FY85 and FY86 budgets and proposed FY87 budget with Commission members and staff. There was considerable discussion concerning the FY85 Recreation Division deficit and proposed measures for the FY86 and FY87 budgets. Jordison reported on the joint facility planning meetings, saying that Neumann Monson had been selected as the architect for the proposed facility. A determina- tion of cost must be made by April for registration with the County by April 9 to meet the timeline of June for the bond issue. Willis asked Commission members to establish goals and objectives (accomplishments) for 1986, and the following were established. MINUTES PARKS AND RECREATION COMMISSION JANUARY 15, 1986 PAGE 2 1. Enhance the credibility of the Commission with the City Council. 2. Improve communications with the City Council and attend all informal and formal Council meetings on a rotating basis. 3. Establish five-year needs list for facilities, replacements, etc. 4. Improved budgetary literacy and articulate fee policies. 5. Investigation of outside funding sources (foundations). 6. Clarify Commission's role in Parks and Recreation Department divisions. Willis appointed Steinbrech as Chairperson of the subcommittee for long-range planning. Willis appointed Weideman as Chairperson of the subcommittee for investigation of outside funding sources. DIRECTOR'S REPORT Carroll asked Commission members to review and approve the Minimum and Maximum Enrollment Policy and Refund and Transfer Policy for the Recreation Division. Moved by Jordison, seconded by Hradek, that the Minimum and Maximum Enrollment Policy be approved as written effective January 20, 1986. Unanimous. Moved by Jordison, seconded by Hradek; that the Refund and Transfer Policy be approved as written effective January 20, 1986. Unanimous. CHAIRMAN'S REPORT Willis reported that the City Manager had met with the Iowa City Swim Club to introduce the issue of charging for the use of pool time. The Swim Club was not adverse to the issue, but were concerned about the level. Rick Ertz will be doing a survey of other communities for a basis of comparison for levels. Willis will be scheduling a new member orientation meeting. Willis appointed John Watson as the Parks and Recreation Commission representative to the Riverfront Commission. OTHER BUSINESS Hradek reported that negotiations for the purchase of Miller Park have ceased. The issue is not completely dead, however, it is not being negotiated at this point. The CDBG money will not be reverting back to the General Fund. Moved by Steinbrech, seconded by Alvarez, to adjourn at 10:05 p.m. Dee Harvey, Secre ry Parks and Recrea on Commission MINUTES CIVIL SERVICE COMMISSION DECEMBER 3, 1985 - 5:00 P.M. MEMBERS PRESENT: Walker, Maxwell, Murphy MEMBERS ABSENT: None STAFF PRESENT: Carroll, Timmins OTHERS PRESENT: John Nolan, Bill Halstead BILL HALSTEAD APPEAL The hearing for the Bill Halstead appeal was convened at 5:05 by Chairperson Walker. John Nolan, attorney for Bill Halstead, presented his opening statement, summa- rized as follows: Mr. Halstead worked for the City for 22 years and 6 months. On October 25 he understand, they told him they wouldn't accept his resignation was singled out for harrassment on the job, and then told them he quit. As I and he was taken ve following accusations that he had drunk alcohol on the .job. On October 28 ha rhe went down to the place of his employment and turned in his uniforms, etc. easowetheaCitytdidn't wsat dto accept histresigation uwas thatp they didn'tttent to enthis arisick- iiisrc,� ttHalstead itledtosckleave. leave. eeiveh adaeer dated November1 whchsaid in part, *Effective November 1, your employment is terminated...". This letter was delivered the Friday after October 28 on which date he turned in every- thing. The reason he appealed his termination doesn't have anything to do with the reasons for his resignation. He is appealing in that the City has taken the Position that they won't pay for accrued sick leave as provided in his employ- ment contract. Nolan introduced his letter to Mayor John McDonald of November i stating that the letter cited legal precedent on resignation: that resignation is unilat- eral - the employee is free to resign whenever he wants to. Nolan stated that Halstead clearly quit on Friday (October 25) and if there is any doubt of it there is no doubt that he quit on Monday (October 28). City Attorney Timmins presented his opening statement which is summarized as follows: The City is prepared to demonstrate the factual basis for events leading up to the dismissal of Mr. Halstead including violations of work rules: being under the equipmenit,ni agloves. This will Jobncludevthei testimonyaOfuSgt. RonaFortfwho will testify to the fact that on the morning of October 25 Mr. Halstead's breaththelcohcontent uman Relations wDirector t e tesCittifyltocwork all Mrulr. e lv violations supervisors oversthe years, a history of reprimands, and an opportunity which was presented to Mr. Halstead for treatment of his alcohol problem in July 1985. The City is also prepared to provide evidence regarding the issue of resignation vs. termina- tion. The issue is one of mixed fact and law. Mr. Nolan's position is that if a39 I/ Civil Service Commission. Meeting of 12/3/85 Page 2 Halstead said 'I resign" before the City could terminate him, the resignation takes precedence. The City contends that resignation made in the face of im- pending termination is not effective unless accepted. Mr. Halstead's resigna- tion was never accepted by the City. Mr. Halstead was terminated after five days would o ldnotdiscussions back and rtHalstead niattorney. The acceptMr.Ha1 tead'sre ignationifithadbeentenred at Chis pre -termination hearing because Mr. Halstead was under the influence of alcohol at the time of the meeting. A pre -termination hearing is required by a recent Supreme Court case, making employee termination a time consuming process to go through. If the City gives up the right'to fire before an employee resigns, many problems would be created. The City's position in denying Mr. Halstead's sick leave is not petty -this provision paying for accrued sick leave only on the basis of resignation or retirement is collectively bargained and it would be unfair to other employees if sick leave payout was given to Mr. Halstead under these circumstances. It is not up to the Civil Service Commission to interpret the contract - if Mr. Halstead wanted a contract interpretation he should have gone to a labor arbitrator. The issue in front of the Commission is whether the City was justified in terminating Mr. Halstead. Following statements, Halstead was examined by Nolan and responded to questions as follows: (Halstead was sworn in as a witness) Mr. Halstead stated that his full name was William Craig Halstead and his age was 52. He began employment with the City ,in April 1965 and started in the Refuse Division as a garbage collector. He has worked for the. City continually since then and has had four bosses. His job duties include picking up garbage and taking it to the landfill and his workday starts at 7:00 AM. Garbage collection is conducted by a two -person crew on each truck. In response to a question Halstead stated that his supervisors had been picking on him for the last two years. He was repeatedly written up for failure to wear safety gloves. Halstead stated that many problems occurred with leather gloves, especially in that cans and sacks slipped from his grasp. Halstead said that he rarely cut his hands. Halstead stated in response to a question that "scavenging• is taking items from the garbage for personal use. He stated that he had seen supervisors conducting scavenging activities, selling collected appliances for scrap and using the proceeds to pay for an employee Christmas party. Refrigerators were sold for $5 and were stored in a City building prior to being sold for scrap. in respose to ueston Hal teadnsta ed thatihesdidohave gloves on ona athabut failure to wer e date of October 25 but oves on October 24 and did not have then on on October 24. In response to a question Halstead discussed the events of Friday, October 25. He arrived at work around 5:25 AM, checked the oil in his truck and started the truck. He then played cards until approximately 7:00 AM when he was assigned to a route and left the service building between 7:05 and 7:10. He went as far on the route as Oberlin Street when Don Stoddard pulled up behind the truck where he was packing garbage. Halstead said that everything had gone normally on the route that morning with no problems although he did not feel he was working as fast as he could, which could be attributed to problems with leather gloves. w . ............... _............... Civil Service Commission Meeting of 12/3/85 Page 3 When Don Stoddard walked up to the truck he looked in the passenger side; found a beer can and asked how it got there. Halstead said he responded that how it got there was beyond him. Stoddard also found some pop and beer cans in sacks in the back of the truck. Halstead said that he had not been drinking on the route that day, but did drink before coning to work around 4:30 AM at which time he had some wine. Shortly thereafter on the route Stoddard again approached and told Bill to come with him, with Mr. Cole following then back to the office in the truck. Cote and Halstead were questioned separately by Streets/Sanitation supervisors and Anne Carroll. During the course of the meeting Halstead stated "What if I quit or resign?' He was told by the supervisors present that he had better think it over and they left for the employee break roam. Halstead talked to his union steward Roger Slagle, who had been present, and discussed participating in the breath alcohol test with the police officer, who assured him that if he just drunk what he had said the machine would not register him as being intoxi- cated. Halstead said that when Roger went to get the police officer to talk to Halstead, Roger overheard the supervisors saying that they would not accept his resignation. Nolan asked 'What was it that lead you to want to quit or resign?' Halstead responded that he had been picked on - that every time he turned around they were there to write him up. which took the enjoyment out of the job. Halstead stated that he did not want to go back to the job. In response to a question, he stated that his exact words were 'What if I quit or resign?' Nolan showed a waive to Halstead and asked whether he -remembered them giving the waiver to him. Halstead responded that it must be the one that he brought into Nolan's office, and he had received it at City Hall from Anne Carroll. Nolan asked what happened to wind things up on Friday, October 25. Halstead responded that Bud told him to go home and that he would be paid for the remainder of the day, and Bud had someone drive him home after Halstead re- ceived his paycheck. Halstead stated that he knew'that he had accrued vacation and sick leave and that he was unwilling to waive it. Halstead stated that on Saturday he talked to Don Stoddard and asked him whether he was fired. At that time Don Stoddard said no, he was not. Halstead stated that on Monday, he took all of his uniforms in to turn in, with keys and was given his gloves to keep. At that time he told Don Stoddard that he quit. Halstead stated that Don Stoddard was his boss and that he usually assigned him to a truck. When asked whether Stoddard told Halstead that they did not accept his resignation, Halstead responded only that he said that Stoddard said he was 'sorry to hear it" or something to that effect. Halstead stated that he heard that Stoddard had said to Stockman that Halstead quit. Stockman is Stoddard's supervisor. Nolan asked whether anyone tried to pay Halstead for Monday, October 28 and Halstead responded that they did not. He had not attempted to claim pay for that day. Nolan asked whether Halstead ever reconsidered going back to the job. Halstead responded that if he went back it would be the same old thing. Halstead also stated that he turned in his IO card on Monday to the operator at the landfill. Nolan asked what was the last day Halstead had worked for the City of Iowa City. Halstead responded Friday, October 25. The parties stipulated to the introduction of the labor contract. a39 Civil Service Commission Meeting of 12/3/85 Page 4 Nolan called the -Commission's attention to page 13 of the contract between the City of Iowa City and AFSCME Local 183, Article XI, Sick Leave, Section 1. Accumulation "Upon resignation or retirement, the City sffa-T pay for one-half oTT emulated sick leave...' Nolan stated that this was the only conten- tion that they were raising in this hearing. Nolan introduced as Exhibit 1 "A waiver entitled Notice of Resignation and Waiver of All Rights to Grieve Termination or File Civil Rights Complaints Many Court or Agency Protesting Termination or Claiming Damages Therefrom". Halstead stated that he received a waiver from Anne Carroll and told her he would like to take it to his attorney. Nolan concluded the testimony of Bill Halstead. Timmins raised a point of order, citing that the Commission has other business and his cross examination of Halstead would be rather lengthy. Timmins requested that the Commission set another meeting date. The parties discussed the number of possible additional witnesses at the hear- ing. Nolan stated that he may wish to call Mrs. Halstead. Timmins stated. that the City may have four -five witnesses. Nolan and Timmins discussed that the issue seems to be the status of resignation vs. 'termination rather than the facts leading up to the resignation/termination. Nolan asked whether he could have a ruling by the Commission as to what would be material to the question. Timmins stated that he agreed with the statement of the issue; however, an additional major issue was the credibility of Mr. Halstead and he may wish to elicit testimony concerning that credibility. Timmins had no problem with making short shrift of the reasons for the termination. Chairperson Walker said 'it sounded like both parties would try -to keep it succinct. The Commis- sion was unwilling to issue an advance ruling on Nolan's request before hearing the evidence. The hearing was adjourned under Monday, December 9 at 6:00 PM at the Iowa City Recreation Center. a39 N 0 Mt, ................ MINUTES CIVIL SERVICE COMMISSION DECEMBER 9, 1985 - 5:45 P.M. MEMBERS PRESENT: Walker, Maxwell, Murphy MEMBERS ABSENT: None STAFF PRESENT: Carroll, Timmins, Fort, Slagle, Stoddard, Stockman OTHERS PRESENT: John Nolan, Bill Halstead, Ellen Halstead 'Bill Halstead Appeal Hearing - Continuation The hearing was reconvened, after having been adjourned on December 3. It was established that tape-recording was conducted for the purpose of minute preparation only and that the Commission would not utilize the tapes during their deliberations. The hearing began with a cross-examination of Bill Halstead by City Attorney Terry Timmins. Halstead was questioned regarding the events which.occurred between October 25, 1985, and November 1, 1985. It was stipulated by the parties: that if City witnesses were called they would testify to Halstead's previous disciplinary record as described by Timmins, and that the City had grounds to take action against Halstead, and took reasonable action. Halstead responded to questions from members of the Civil Service Commission. Ellen Halstead, Bill Halstead's wife was questioned by John Nolan. The following additional witnesses were examined by City Attorney Timmins and cross-examined by John Nolan: Don Stoddard, Assistant Superintendent of Sanitation Roger Slagle, AFSCME Union Steward Sergeant Ronald Fort, Iowa City Police Department Bud Stockman, Superintendent of Streets/Sanitation The hearing was adjourned at 9:30 p.m. 1739 j a �lM1 wwlvaw . a a\'a \ a a\w lag\ v.a awa .tawnw.wv.v... .'... a ..waw .www�.a(...«..ii rvr..ww ..w ..vim.... r. r .y�rw. �.wvr.•ry .w� 01) MINUTES CIVIL SERVICE COMMISSION JANUARY 11, 1986, 9:00 A.M. MEMBERS PRESENT: Walker, Maxwell, Murphy MEMBERS ABSENT: None STAFF PRESENT: Carroll, Timmins OTHERS PRESENT: John Nolan, Bill Halstead, Ellen Halstead Fire Chief Certification Carroll stated that one name, that of Larry Donner, was proposed for certifi- cation. Commission members noted that recent newspaper articles indicated that he had been hired. The list will be sent for the Commission's signa- ture. Fire Promotional Testing Promotional testing was discussed briefly. Commission members asked about the hiring freeze and Carroll stated that any Fire Deppartment vacancies which might arise in the near future would probably not be filled until July 1. Nembers asked whether the lists would be used for any other purpose and Carroll stated that they were used to filling acting appointments, however; labor contract provisions also exist for the use of seniority in making these appointments if no list exists. No decisions were made regarding the sched- uling of promotional tests. Bill Halstead Appeal Hearing - Continuation: The hearing was reconvened, after having been adjourned an December 9. It was clarified that the proceedings were being taped only for purposes of minute preparation and that the Commission would not utilize the tapes during their deliberations. The hearing began with the examination and cross-examination of Anne Carroll, Director of Human Relations. Closing arguments were presented first by John Nolan and then by Terry Timmins. The hearing was concluded and the Commission agreed to deliberate on Satur- day, January 18, at 9:00 a.m. Timmins stated that members of the City staff would not be present at the deliberations. 0 a 39 0 3 CIVIL SERVICE COMMISSION JANUARY 28, 1985 - 12:00 NOON IOWA CITY RECREATION CENTER, ROOM A MEMBERS PRESENT: Maxwell, Murphy, Walker STAFF PRESENT: Carroll, Steinbach, McGrath SUMMARY OF RELEVANT DISCUSSION: The meeting was called to order by Chairperson Walker at 12:00 noon. 1. Human Relations Director Selection Process: Carroll stated that the City Manager requested participation by the Commis- sion in the selection process for Human Relations Director. Maxwell volun- teered to participate. The deadline for applications is February 28 with reviewing of resumes to begin shortly thereafter. The target deadline for selection is April 1 with hopes of having someone on board by May 1. The selection process will include an oral interview and written questionnaires may be utilized. 2. New Commissioner Recruitment: Chairperson Walker's term will end on April 1. Carroll asked Commission members to spread the news of the vacancy to people they come in contact with. 3. Fire Promotional Testing: Carroll stated that because of her resignation the Human Relations Depart- ment would be short-staffed, with no one expert in assessment center devel- opment/administration. Carroll suggested that the testing procedure consist. of a written exam, an education rating and an interview. The 1 members agreed, particularly because of the lack of expertise of anyone to administer the assessment center. The members felt this method of testing would be a fair assessment in light of the new policy in the Fire Depart- ment to re-evaluate all candidates themselves after certification and prior to appointment. It was decided that the rating for the tests would be as follows for both the Lieutenant and Captain test: r Written test - 60% Education of self and others - 20% Interview - 20% Carroll stated that Fire Department members generally preferred to have both tests on the same day. This was accepted by the Commission given there is a 30 -day notice of the test date prior to the test. Carroll will check on a date for testing. 'Carroll will send a memo to the Fire i Chief/Fire Marshal requesting participation by one of them in the inter- views. Carroll will also prepare interview questions for Murphy to review. Interviews of finalists could be expected approximately three weeks after the written test. Human Relations staff will call Commissioners to set up interview dates. The meeting adjourned at 12:40 PM. a39 laN.\l vvv ............... . ........ .� ..... IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING THURSDAY, JANUARY 23, 1986 4:00 PM - CONFERENCE ROOM MEMBERS PRESENT: Cavitt, Cox (arrived at 4:15), Drum, Grimes, Pegnetter, Willis MEMBERS ABSENT: Bovbjerg, Buchanan, Lyman STAFF PRESENT: Eggers, Tiffany, Jehle, Craig, Kelley, Carter, Spaziani OTHERS PRESENT: Pat Forsythe, Executive Director of Library Foundation President Grimes called the meeting to order at 4:]0 PM. Minutes of the Special Meeting of December 16, 1985 with the City Council were approved. Drum/Willis. Minutes of the Regular Board Meeting of December 19, 1985 were also approved. Pegnetter/Willis. Disbursements for Janaury 1 and January 15, 1986 were approved. Pegnetter/Willis. The 2nd quarter or six months reports for the Gifts and Bequest Fund and for receipts and expenditures were approved as presented. Cavitt/Drum. Eggers noted that the unencumbered balance for Gifts and Bequests is up substantially over the 1st quarter report. Expenditures are on target at 49.3% for six months.. Revenues from fines are up 83%; sales of non-resident cards are up by 22%. All other revenues are even with a year ago. The Director reported on the following: 1. The ILA/WILL conference (Workshop in Library Leadership) is scheduled for April 12-13. Ed Zastrow is conference chair and has recruited some outstanding speakers. Unfortunately April 12 is also the day of the Centennial Endowment Fund Drive kickoff dinner in Iowa City. 2. Preliminary information about the May 2-4, 1986 regional conference of the National Federation of Local Community Programmers (NFLCP) is in the packet. Local sponsors are ACCESS Iowa City and the library. Board members are urged. to attend some of the sessions andiofrtheeleadershipunderstanding Iowa City and ICPLcable hasaccess in thegeyesiof other local cable programmers. 3. Vie would always be interested in cablecasting Library Board meetings whenever the Board decides to try it. Meetings would need to be held in Meeting Room A. 4. The Video Fact Sheet should help you answer questions from the public about the library's video collection. 5. Under a Board Policy on memberships in professional organizations, adopted last year, each Board member is asked in January whether they wish to join the American Library Association (ALA). Fees for trustee members are $27.00 and the library will pay one-half. The library pays the full membership fee for all trustees for the Iowa Library Association. IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING THURSDAY, JANUARY 23, 1986 Page 2 6. Under a recently passed resolution of the City Council the Director is required to distribute a copy of the Council's resolution on open meeting requirements annually to each trustee. The Library Board has always tried to comply with the open neetings law. FRIENDS of ICPL are having.booksales the first Saturday of each month in February through May. They have been providing many volunteers to help Forsythe with preparations for the April 12 Foundation event. They were nominated for a national award for promoting reading for their Books That Made a Difference program. Foundation President Cavitt reported that fund drive activity has slowed a little in the past four weeks but there are many solicitors who have not Yet reported. Pledges went over $100,000 the week of January 15. Cavitt reminded Trustees that phone-a-thons for the annual fund drive are scheduled for evenings of January 30 and February 13. The letter from Irving Weber thanking the library for his 85th birthday celebration on December 19 was received and placed on file. President Grimes reviewed the goals of the library's budget hearing scheduled for Saturday, January 25. Eggers explained the reasons for the revisions to the FY86 and FY87 receipt estimates. A revision to page 203 of the budget will be distributed to councilors at the hearing. Grimes asked that the few Trustees who had not yet put their Centennial Endowment Fund pledge in writing should do se immediately so they can be posted and included with the totals. Grimes said it was difficult to motivate solicitors if it appears the entire Board is not involved. He gave special praise to the library staff for their outstanding record. Fourteen of thirty permanent staff members have already made 4 or 10 year pledges. The Board next considered the proposed revisions to four policies: Programming, Displays, Bulletin Board and Public Pamphlet Distribution. The reviews are part of the three year review the Board is making of all Board policies. Carol Spaziani explained the staff recommended revisions. There was discussion on the "thrusting" issue and the possible conflict between the Library Bill of Rights and the restrictions on political and religious advocacy materials in the policies. The Board adopted the policies as proposed. Section 702, Programming policy: Willis/Pegnetter; Section 803, Bulletin Board: Willis/Pegnetter; Section 804, Pamphlet Distribution: Drum/Cavitt; Section 805, Display: Willis/Cavitt. Unanimous. The Board also adopted as Section 1101 of their policy notebook the ALA statement on Library - Initiated Programs as a Resource. ALA Council adopted this interpretation of the Library Bill of Rights in January, 1982. a�a IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING THURSDAY, JANUARY 23, 1986 Page 3 The Library Board reviewed the second quarter FY86 report on goals and lish inythe 2ndequartertonstheEworkspointed for increasingmuch awarenesscofplibrary services among the disabled. An unexpected benefit of raising fines is that the number of overdue notices is down 30% over a year ago. This decreases the workload for the Circulation Department. It is expected the number of notices will creep up again as people become more accustomed to.the higher fines. The meeting was adjourned at 5:45 PM. oan Jehle/Lo y g R, e ata n -ko .- a\..... ............... .4aaww.v.v....s.. 9 0) MINUTES IOWA CITY HOUSING COMMISSION JANUARY 14, 1986 -9:00 A.M. IOWA CITY PUBLIC LIBRARY - MEETING ROOM A MEMBERS PRESENT: Krause, Moore, Dawson, Watts, Streb, Barfuss 6 Newton MEMBERS ABSENT: None STAFF PRESENT: Henderson, Seydel, Barnes 6 Nugent .�;. MEETING TO ORDER: The meeting was called to order by Chairperson Krause at 9:50 a.m. MINUTES: . Minutes of the November 12, 1985, meeting were approved 7-0 on a motion by Moore, seconded by Watts. HOUSING INFORMATION PAMPHLET: Nugent distributed the new "Housing Information Pamphlet" and discussed its purpose and availability. HOUSING REHABILITATION: Barnes presented information regarding a request for an amended low interest loan at 511 Third Avenue for an additional $2,300. Additional funds were needed - due to the discovery of the need for additional repairs and time delays. A motion was made by Krause, seconded by Moore and approved 6-1 to grant this request. Barnes next discussed the request for a deferred payment loan in .the amount of $1,705 for property located at 119-121 N. Lucas Street. A motion was made by Watts, seconded by Moore and approved 7-0 to grant this request. COORDINATOR'S REPORT: Seydal reported that Section 8 Housing Assistance payments for December ware in the amount of $89,944.75, paid on 452 leases and that the January payment was in the amount of $89,398, paid on 444 leases. He indicated that the Voucher Annual Contributions Contract had been received. Seydel stated that there had been two turnovers in Public Housing in December and that there will be one turnover in February. GENERAL DISCUSSION: I� Krause read a Resolution of Commendation for Jim Hencin and it was moved by Ip Barfues, seconded by Newton and approved 7-0 to adopt the Resolution as read. Barfues informed the Commission that he had attended a reception at the newly renovated structure at 510 N. Gilbert Street. The meeting was adjourned at 10:25 a.m. by Chairperson Krause. Approved by: Fred C. Krause a,�41 Y. .......4\a ....... a....-.-•M-�.r�. �. �..o �. n�..i. ...�.....lvnvn•r n-.•. ..� Mayor's Youth Employment Program Minutes Board of Directors Meeting January 22, 1986 Board Members Present: Bob Miller, Joan Jehle, Mike Kennedy, Ted Halm, and Keith Kafer. Staff Present: Peg McElroy, Teresa Win I. Call To Order: Keith Kafer called the meeting to order at 4105 P.M. II. Approval of Minutes: Minutes from the December 18 meeting were reviewed by the board. Ted Halm/Mike Kennedy moved to approve theme MSC III. Financial Report - December 1983: Peg pointed out that the FY 85 columns have been dropped from the report. Revenue received in FY 86 for FY 65 continues to be shown. Year end adJustments were made by the City to the Summer JTPA account. Mike Kennedy/Ted Halm moved to approve the financial report. MSC IV. Additional Agenda Items Copies of the City Council resolution concerning the Iowa Open Meetings Law were given to the board. The Iowa Youth Corps grant for FY 87 will be submitted this week. JoAnn Callison will keep us Informed of any proposed changes in the funding level for FY 87. V. New Business MH/MR Grant A'letter of Intent has been submitted for the Mental Health/Mental Retardation Grant. The grant of $45,000 would be operated by a coalition of MYEP, Independent Living and the Association for Retarded Citizens. The program would focus on providing supported employment for high school graduates that are not Yet ready for unsubsidized employment. Peg will be Informed In June about receipt of this grant. She will seek letters of support from any agencies that might refer young people in the future. Case Report Peg reported on the results of working with a client. Quarterly Report - 2nd Quarter FY 1986 The quarterly statistical report has been reviewed by the board. r, r •V�...Xia.va,a...... a.v ...... a ...v.Sa...,.,,e,n... ..................__-A-.-»............................w.......v.v..... Application For Tax Exempt State Because Mayor's Youth's revenue'base has been broadened to include sources other than the State 04 Iowa and City of Iowa City, Marge Penney has recommended that MYEP file for tax exempt status with the City still acting as administrator and performing accounting services. Peg will meet with her In early February to discuss this further. Vi. Old Business Board Member Replacement Peg stated that the board position vacated by Doug Bogenrief has been advertised by the City but has not yet been filled. Suggestions from board members of possible applicants are welcome. Napoleon ParkProsect — Iowa Youth Corps MYEP has recei4ed COBB funds In the amount of $27,000 to construct handicapped accessible restroom facilities in Napoleon Park. The first phase of the program will be the construction of the actual facility this summer. If funded, the second phase is planned for summer 1987 and will be the development of a trail to the facility and other landscaping. A modified version of the Mercer Park building is being used. Public Works will extend the water lines to the new restrooms. United War Campaign Results United Way has exceeded their goal with over •513,000 raised. Director's 6 Month Evaluation Denise Tiffany and Jan Liggett wfll report on the director's evaluation at the February meeting. The meeting adjourned at 4:30 p.m. The next board meeting will be held February 19, 1986. Joan Jehle, Secretary/Treasurer vJ�J1.Au.. WC�+.J Teresa Ulin, Secretary a4oz n MINUTES HISTORIC PRESERVATION COMMISSION JANUARY 15, 1986 - 7:30 P.M. IOUA CITY PUBLIC LIBRARY - ROOM B MEMBERS PRESENT: ilawysz, Jones, Wagner, Champion MEMBERS ABSENT: Hayes, Cooper, Vanderwoude GUESTS PRESENT: Mary Gantz, Charles Scott, Susan Nathan STAFF PRESENT: Moen, Oittmer CALL TO ORDER: The meeting was called to order by Chairperson Nowysz at 7:38 p.m. APPROVAL OF MINUTES: Jones moved that the minutes of December 18, 1985, be approved. Champion seconded the motion. The motion carried unanimously. ELECTION OF OFFICERS: Jones nominated Nowysz for Chairperson. Champion seconded the nomination. The nomination carried unanimously. Champion nominated Wagner for Vice -Chairperson. Jones seconded the nomina. tion and moved that the nominations be closed. The nomination of Wagner for Vice -Chairperson carried unanimously. PUBLIC DISCUSSION: None. SHOWING OF PRESERVATION FILM: The preservation film, "A Sense of Place," produced by Charles Scott, was shown. General consensus was the film was excellent. Discussion after the film centered around how to promote the film. Strategies regarding how this could be best achieved were discussed. Wagner moved that the Commission express its appreciation to Charles Scott. Jones seconded the motion.' The motion carried unanimously. Jones moved that the future booking of the film, "A Sense of Place," be an administrative decision and be left to the discretion of Monica Moen. Cham- pion seconded the motion. The motion carried unanimously. Scott asked the Commission about the possibility of showing his film on Iowa Public Television. Consensus was that showing the film on IPT was a good idea for promotion. Moen asked the Commission if it would prefer to have the film's premiere be held before scheduling it for IPT. Consensus was to Premiere the film first. a113 ........... MINUTES HISTORIC PRESERVATION COMMISSION JANUARY 15, 1986 PAGE 2 A tentative schedule, for the initial showings of the film, was explored. The Commission concluded that a possible schedule might include showing the film, first, at the next informal Council meeting on January 21; second, at the Preservation Awards Program on January 23; third, to have a formal premiere on March 4; and fourth, at the Iowa City Public Library Fund Drive Dinner in April. Nowysz asked that a letter be written to Charles Scott expressing the Commis- sion's appreciation for his making of the film, 'A Sense of Place.' REVIEW OF 1985 PRESERVATION AWARDS APPLICATIONS: Possible categories for 1985 Preservation Awards, as suggested by the Commis- sion members, included: New Use for an Old Structure Sensitive Rehabilitation Maintenance with Integrity Sensitive Addition The 1985.Preservation Awards nominations include: Mid -Eastern Iowa Community Mental Health Center located at 505 East College Street; The Ester& Milman and Stephen C. Foster home located at 417 Brown Street; Willowwind School located at 226 South Johnson Street; The Braverman home located at 503 Melrose Avenue; and The Eskin home located at 1047 Woodlawn. COMMISSIONERS' REPORTS: Nowysz reported the Urban Environment Ad Hoc Committee recently unanimously voted to support the Commission in its effort to preserve Iowa City's his- toric areas. Champion commented that Martha Dean, the head of the Extended Learning Pro- gram (ELP), would most likely be interested in working with children in a play on achitectural components. Nathan said plans are now being made for the 1986 Homes Tour. She expressed the need for the formation of subcommittees to better facilitate the planning of this event. Nowysz asked to work on the Home Selection Committee. She said she would also be available to help on other committees if needed. Champion volunteered to work on the Publicity Committee. i �l4 iwtaa wavy\v \v\\v4v a\ a[itvaSaavWw.v.vr1... �.v wvwaaw.anv..a�nM....wrirrr..vu•..v ..vr.v.. rr.•.4vY.YN/.`.W.Y+Y MINUTES HISTORIC PRESERVATION COMMISSION JANUARY 15, 1986 PAGE 3 ADJOURNMENT: Champion moved to adjourn the meeting. Wagner seconded the motion. The motion carried unanimously. The meeting -adjourned at 9:04 p.m. Minutes submitted by Kim Dittmer. 3 ,;) MINUTES HUMAN RIGHTS COMMISSION NOVEMBER 25, 1985 SENIOR CENTER CLASSROOM MEMBERS PRESENT: Reed, Farrant,_ Doane, Belle, Barcelo.' Burnside MEMBERS ABSENT: Felton, Hawkins, Weilbrenner STAFF PRESENT: Alexander, Klein GUESTS PRESENT: Roger Simon r' RECOMMENDATIONS TO. CITY COUNCIL: None.' RECOMMENDATIONS TO CITY MANAGER OR STAFF: J. None. ' SUMMARY OF RELEVANT DISCUSSION: I. The meeting was called to order at 7:06 p.m, by Vice -Chairperson Reed. 2. Barcelo moved to approve the minutes of October 28, 1985, and Doane seconded the motion. The motion passed unanimously. 3- Roger Simon, a guest, asked .Commissioners to consider adding the pro- tected class ex -convict to the City's non-discrimination ordinance within the area of housing. Simon also asked Commissioners to consider doing something about the use of oral leases which can be disadvantageous to tenants. Barcelo moved to add these issues to the agenda for the January meeting for the purpose of selecting a sub -committee to review$imon's request. Barcelo also asked Klein to research other ordinances which may already include the protected class ex -convict and to make this informa- tion available at the January meeting. Farrant seconded nation passed unanimously. the motion. The 4. In conciliation: a. E/S d SO, 4-19-8402. Alexander reported the attorney for the Respon- dent continues to request information to verify the Complainant is asking for a fair dollar remedy. The Respondent's attorney alleges he questions the Complainant's truthfulness because the Complainant had mislead the Conciliation Team on a point regarding voluntarily quitting a job. The Conciliation Team members, however, Farrant and. Doane did not recall any such discrepancy and authorized Alexander to refuse to supply the Respondent's attorney with additional informa- tion if enough has already been supplied to verify a fair dollar remedy. a�� n e MINUTES HUMAN RIGHTS COMMISSION NOVEMBER 25, 1985 PAGE 2 a4�z b: E/S, 6-2.6-8405. One more conciliation meeting is scheduled for November 26, 1985. Alexander suggested the Conciliation Team members might want to meet with Respondents without the Complainant being present. Commission- ers discussed their experiences with meetings when the Complainant has been present and considered the suggestion a good idea which would enhance the possibility of success while in their negotiation o role. c. E/R, 11-28-8401. Whether the Respondent can pay the Complainant appears to be a question of corporate law. There is the possibility a law student will research the situation. Burnside pointed out the possible need to replace her on this team. d. H/PAD, 5-24-8501. The Complainant has had some personal difficulties - and has not been cooperative. Farrant has given the Complainant until December 2 to decide whether he wants to pursue conciliation. 5. In Legal: There are 12 cases in Legal. 6. Cases Closed: One case was closed, H/MS, 6-2-8501. The case was conciliated satisfac- torily. 7. Cases Opened: Two cases have been opened, both within the area of employment - one on the basis of sex and national origin, and the other on the basis of r race. 8. Community Education: ' Klein and Alexander spoke before the Greater Iowa City Landlords Associa- tion. The ordinance and the recent housing audit was the focus of their presentation. 9. Old Business: No old business. 10. New Business: a. The Iowa City Community School District Committee appointments - the Human Rights Commission has been asked to assist the School District in detailing a plan of action to prevent and eliminate the circum- stance of operating a "minority group isolated school" (Coralville Central Elementary which has a minority enrollment that exceeds the guidelines established by the State Department of Public Instruction by 8.6X). Three School District committees will beassisting in resolving the problem and Commissioners were asked to participate on a4�z U e1 �MMtt aal ava.♦vav\va.a aavav .l MINUTES HUMAN RIGHTS COMMISSION NOVEMBER 25, 1985 PAGE 3 the committees; Barcelo suggested the vice -chair (Reed) attend the Committee meetings and then advise the Commissioners in January an the purpose of each Committee. Commissioners at that time could volunteer to serve on the committee they were most interested in. b. New Commissioners - Although there were three expired terms, there were only two applicants. A third applicant submitted his applica- tion after the deadline but will be considered by the Council during their December meeting. c. Reading Material - The reading material in the Commissioners' packets was discussed. d. A good-bye dinner was scheduled for Geraldine Felton, Rusty Barcelo, and Anne Burnside - three Commissioners whose terms have expired - and also for Phyllis Doane who is moving out of state and for Paula Klein whose position ends December 31. The good-bye dinner is sched- uled for Tuesday, December 11, 1985, at 7:00 p.m. at La Casa. 11. Training: The film, 'The Workplace' was shown: 12. The meeting was adjourned at 8:30 p'.m. Minutes were taken by Phyllis Alexander. o��r