HomeMy WebLinkAbout1986-02-11 Info Packet of 2/7City of Iowa City
MEMORANDUM --1
OATI, February 7, 1986
TO: City Council
FROM: City Manager
RE: Material in Friday's Packet
Memoranda from the Department of Planning and Program Development:
a. Status of 1986 CDBG Funding.
b. Reversion Clause in U.R. Contract for Parcel 65-2b.
Memorandum from the Human Services Coordinator regarding City/County
representatives' recomaendations for FY87 human service agency funding.
Memorandum from the Director of Housing and Inspection Services regarding
evaluation of the Inoperable/Obsolete Vehicle Ordinance.
Police Department Year -End Report, 1985.
Sha —
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City of Iowa City
MEMORANDUM --1
OATI, February 7, 1986
TO: City Council
FROM: City Manager
RE: Material in Friday's Packet
Memoranda from the Department of Planning and Program Development:
a. Status of 1986 CDBG Funding.
b. Reversion Clause in U.R. Contract for Parcel 65-2b.
Memorandum from the Human Services Coordinator regarding City/County
representatives' recomaendations for FY87 human service agency funding.
Memorandum from the Director of Housing and Inspection Services regarding
evaluation of the Inoperable/Obsolete Vehicle Ordinance.
Police Department Year -End Report, 1985.
Sha —
Min
Age
,4
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City of Iowa City
MEMORANDUM
Date: January 28, 1986, •� �„(J��
To: Neal Berlin, City Manager /(/{,/,(,1
From: Marianne Milkman, CDBG Program Coordinator (l/
Re: Status of 1986 CDBG Funding
On January 27, 1986, we received notice from HUD that the City's 1986 CDBG
allocation would be $542,000. However, because of a potential additional six
percent cut as a result of the Grann-Rudman-Hollings Balanced Budget bill,
our current 1986 CDBG allocation is only $509,480. Because of anticipated
income and the funds from the Miller/Orchard Park project, we should be in
reasonably good shape with our approved COBB budget as shown below.
PROPOSED REVENUES:
1986 CDBG Entitlement
$
509,480
1984 COBB Carryover
Congregate and Assisted Housing
$
390,000
Miller/Orchard Park
E
100,100
TOTAL
$
999,580
PROPOSED EXPENDITURES:
Approved 1986 CDBG budget
$1,048,800
Potential "deficit"
$
49,220
PROPOSED CHANGES IN 1986 APPROVED BUDGET:
Initial reduction of contingency fund from
$110,240 to
$
61,020
Other Proposed Allocations from Contingency:
Human Services Coordinator
$
14,636
Additional funding for MECCA (recommended
by CCN)
$
7,930
Remaining contingency fund
$
38,454
CDBG Income
Pr—oce�from Hotel parcel
S
134,900
Proceeds from Parcel 65-2b
$
10,500
Proceeds from Ralston Creek Parcel C
$
32,750
TOTAL
$
178,150
The proceeds from the hotel parcel and 65-2b
are currently allocated to Black
Hawk Mini Park rehabilitation.
aid
3
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Including the Human Services Coordinator's salary, the allocation for Public
Services is 14.85% of the budget. HUD regulations permit a total expenditure
of up to 15% of the budget on public services.
We do not anticipate final word from HUD regarding our CDBG allocation until
approximately March 1, 1986. However, we can start to encumber funds for the
1986 projects up to $999,580,as soon as the Grant Agreement is completed. I
wish shortly be sending this Agreement over for your signature.
bdw1/4
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BUDGET SUMMARY
1986 CDBG PROGRAM YEAR
I
Public Works and Facilities
1. Iowa Youth Corps - Napoleon Park Project (Mayor's
Youth Employment Program)
;26,860
2. Community Support Services and Day Treatment
Program (Mid -Eastern Iowa Community Mental Health
115,000
Center)
3. Mark Twain School Playground Revitalization
1,000
156,500
4. Crisis Center - Food Bank Facility
49,000
5. Handicare'Inc . Expansion
127,000
6. Goodwill Industries Renovation
70,000
7. Systems Unlimited Group Homes
1,200
8. Terrell Mill Park Improvements
9. North Market Square Handicapped Accessibility Play Area
3,000
II
Public Services
1. Shared Housing Program Continuation
Youth)
20,000
6,000
nt United r
35,000
3. Elderly�HomeuServicesoCoordinator/CasecManagertion
i III
Removal of Architectural Barriers0,000
Residential Elderly/Handicapped Accessibility Project
25,000
I.
2. Curb Ramp Installation
IY
Rehabilitation of Residential Properties
8,000 i
1. Emergency Housing Project Repairs
2. Housing Modifications for Low/Moderate Income
8,000
Frail Elderly (Elderly Services Agency)
3. Comprehensive Housing Rehabilitation and.Weather-
180,000
ization Program -
V
General Administration
107,000
1. General Program Administration
YI
Other
110,240
1. Contingency
1,048,800
TOTAL
Sources of Funds
1986 CDBG Entitlement Grant
As
658,800
1984 CDBG Carryover - Congregate Housing &
390,000
Housing
TOTAL
11*
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City of Iowa City
MEMORANDUM
Date: February 5, 1986
To: City Council
From: Patt Cain, Associate Planner
Re: Reversion Clause in Urban Renewal Contract for Parcel 65-2b (South of
the Paul -Helen Building)
In response to a question at the City Council meeting on January 28 the
Urban Renewal contract for Parcel 65-2b ("Contract for Sale of Land for
Private Redevelopment") does have a section which allows the City to re-enter
and take possession of the property in the event that the redeveloper is
unable to meet the obligations of the contract. Actions that could trigger
revesting title in the City include the redeveloper's default in its obliga-
tions with respect to construction of improvements, abandonment or suspension
of construction work, failure to pay real estate taxes or assessments on the
property, as well as violation of other contract provisions.
The contract for Parcel 65-2b is the standard one for conveyance of urban
renewal parcels. It contains many safeguards for the public agency and
spells out the rights and responsibilities of all parties involved.
bj3/6
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Johnson County Council of Governments
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Date: February 4, 1986
To: Iowa City City Council �y(�j�
From: Marge Penney, Human Services Coordinator \ "
Re: City/County Representatives' Comnittee Recommendations for FY87 Human
Service Agency Funding
On Friday, January 31, 1986, the following City and County representatives
met in an open meeting: Kate Dickson and John McDonald for the City Council,
and Chairperson Dick Myers and Betty Ockenfels for the Board of Supervisors.
Also present were Charles Case and Jay Cayner, Chairpersons of the United Way
Planning and Allocations Divisions; Mary Anne Yolm, Director of United Way;
Carol Thompson, Director of the County Department of Human Services; Riley
Grimes, County Administrative Coordinator; and Marge Penney.
Staff recommendations for Human Service Agency funding for FY87 were pre-
sented and discussed. City Council representatives agreed to accept the
staff proposal as the Committee's recommendation with one modification: City
funding of $1,000. was added for the Red Cross in recognition of its contribu-
tions to our community. The final committee recommendations for both City
and County are attached; These will be presented to the Council for full
review at your February 10, 1986 meeting.
In addition to its discussion of specific funding levels, the Committee dealt
at'length with the desirability of combining agencies. Whether the result
would be multiple agencies in a shared facility, several semi-independent
agencies sharing equipment, facilities and staff, or a fully combined entity,
some degree of fusion was seen as desirable both for the enhanced services to
be provided and the economies to be realized. It was agreed that this pro-
ject should be approached carefully and thoroughly, and that the possibility
of success would be increased by focusing on a single group of Human Service
Agencies. The youth -serving agencies, which are already providing high qual-
ity services and which have a history of cooperation, seemed particularly
appropriate. It was directed that, once the current funding/budgeting work
is complete, staff of the City, County and United Way prepare a summary of
the proposed project for discussion by the City Council, Board of Supervi-
sors, and the United .Jay Board of Directors. It was also hoped that Council,
at its meeting on February 10, 1986, would indicate whether this project
should be pursued.
Please call me at 356-5242 if you have any questions or concerns.
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CITY OF IOWA CITY
HUIWI SERVICE AGENCY FUNDING
COMMITTEE RECOMMENDATIONS
Funding Funding % Increase Ff 87 Dollar
Aaerc•t Ff 85 Ff 86 '85 to '86 Request Recoimnended S Increase Increase
Big Bros./Big Sisters S
21,901 S
24,091
M.O
S 27,000
$ 25,300
5.0
$1,209
Crisis Center-Interv.
8,281
8,460
2.2
8,793
8,798
4.0
338*
Crisis Center -Food 8k.
8,627
81902
3.2
9,340
9,340
4.9
438*
Domestic 71alence Proj.
10,420
12.000
15.2
14,EOO
13,200
10.0
1,200
Elderiy Services Agcy.
27,159
27,836
2.5
28,671
28,671
3.0
835*
HAW
2,000
2.277
13.8
3,000
2,600
14.2
323
Mayor's Youth Employ.
29,076
29.000
-.3
30,000
30,000
3.4
1,000*
Rape Vict'.m Advocacy
10,663
9,265
-7.5
10,647
10,350
4.9
485
United Act -fan `or Youth
37,592
38,592
2.7
40,42=
40,000
3.6
1,408
W1116u Creep/'Aark IV
9,023
9,400
4.2
10,92
10,250
9.0
850
Tom! Ccnt:nuation
164,747
170,423
3.4
183,210
178,509
4,7
8,086
Continaenc
9,156**
3.468
-62.1
4.077
4.077
17.6
609
Total 173,903
173,891
0.0;
187,287
182,586
5.0
8,695
Yea Recces= - Existina
Aaencies
4 C's
4,500
-0-
Handlcare
3,600
• -0-
Inderendent Living
750
-0-
MECCA
30,000
10,000
10,000
Red Cross
1,000
1,000
.1,000
Total ftt Recuests
II
39,8EO
11,000
11,000
Grand Tctal
173,903
173,891
0.0A11
227,137
193,586
11.3
19,695
Agencv
JOHNSON COUNTY
HUMAN SERVICE AGENCY FUNDING
COMMITTEE RECOMMENDATIONS
Funding Funding S Increase FY 87
Ff 85 FY 86 '85 tg '86 ollar
FY commended zncrease IInn
Recrease
ARC $ 36,000 ry/A
Big Bros./81g Sisters S 10,2000 11,340 5.0
Crisis Center-Interv. 24,262 25,475 5.0
Crisis Center -Food 8k. 8,635 819OZ 3.1
Domestic Violence Proj. 7,800 12,000 53.8
Elderly Services 1,523 1,500 -1.8
Free Medical Clinic 30,899 32,444 5.0
HACAP 4,175 7,554 80.9
Indecendent Living 2,400 3,842 60.1
Lutheran S.S. 12,980 13,436 3.5
Mayor's Youth Employ. 2,200 3,144 42.9
Mental Health 312,137 345,416 10.7
MECCA. 103,000 103,000 0
Race Vic -.In Advocacy 9,2065 9,865 0
Red Cross 4,000 4,000 0
United Ac-: an for Youth 37,500 38,SD0* 2.7
Visiting Nurses Assn. 133,425 129,216 .6 .7
Willow Creak/lIark IV 2,000 2,500 30.0
Youth H:.res 51,416 55,413 7.8
Total Continuation 764,022 843,647 10.4
New Reouests - Existing Age -cies
4
Emergency Housing
Handicare
Legal Services
Total Nev Re;sests
Grand Total 764,022 843,647 10.4
Total without MECCA 8 345,231
Mental Health
S 47,000
S 46,000***
27.8-
$ 10,000
15,000
11,900
4.9
560
26,494
26,494
4.0
11019**
9,340
9,340
4.9
438**
14,500
13,200
10.0
1,200
1,750
47,050
1,750
39,482
16.7
21.7
250**
7,038
9,000
8,000
5.9
446
9,505
5,000
30.1
11158
14,495
14,000
4.2
564
81000
4,000
27.2
856
388,213
388,213
12.4
42,797**
200,000
200,000
94.2
97,000**
10,647
10,350
4.9
485
7,000
51000
25.0
1,000
40,425
40,000
3.9
1,500
129,215
129,216
0
0**
4,:23
3,500
34.6
900
56,806
55,413
0.
0
11,038,664
1,010,858
19.8
167,211
6,000
-0-
4,500
-0-
3,600
-0-
5,000
-0-
19,100
=O-
1,076,891 1,010,858
19.8
167,211
488,678
422,645
6.9
27,414
*$4,000 of United Action for Youth's FY 86 allocation was dispensed to them in June of 1985
(in FY 85). Therefore, the County's budget only shows $34,500 for FY 86.
**Recommendation is agency's full request.
***Maintains current funding level because Family Support Program portion was only
funded for 8 months during FY 86.
306
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City of Iowa City
MEMORANDUM
Date: January 30, 1986 \` —
To: City Council \
From: Doug Boothroy, \irecto of Housing& nspection Services
Re: Evaluation of the Inoperable/Obsolete Vehicle Ordinance
The primary objectives of the inoperable/obsolete vehicle ordinance adopted
on July 24, 1985, were to ensure timely removal of vehicles considered a
health and safety hazard in residential neighborhoods and to enable the City
to recover its direct costs of enforcement. The information provided in this
memo indicates that the ordinance is meeting those objectives.
During the past few months the staff has found that the inoperable/obsolete
vehicle ordinance is an effective enforcement tool. This ordinance has
streamlined the enforcement process concerning abandoned vehicles by provid-
ing an abatement procedure which allows the City to tow vehicles after they
are declared a nuisance. Prior to the adoption of the inoperable/obsolete
vehicle ordinance, the City had not been successful through litigation in
causing the removal of any abandoned vehicles. Since July, 25 properties
have been reported as having storage of -inoperable/obsolete vehicles, 16 of
which were brought into compliance, 5 were considered not to be in violation
and 4 still have action pending. In bringing these properties into compli-
ance with the inoperable obsolete vehicle ordinance, it was necessary for the
City to tow vehicles from only three properties (this involved four vehi-
cles). The City has also collected its enforcement costs from one property
owner to date.
The enforcement record of the inoperable/obsolete vehicle ordinance from July
24 to the present follows.
1. Number of complaints
2. Status of complaints
PA
a. Number in compliance (vehicle removed) 16
b. Number not justified (vehicles not
considered inoperable) 5
c. Number unresolved (action pending) 4
Total number of complaints 2�
3. Status of unresolved complaints
a. On appeal 1
b. Vehicles being removed 1
c. New complaints 2
Total 4
4. Number of vehicles towed by the City 4 (3 properties)
307
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5. Status of vehicles towed
a. Vehicles sold at auction 3
b. Vehicle still in storage 1
6. Status of collection of enforcement costs
a. paid I (2 vehicles towed)
b. Billed and not paid 2
The inoperable/obsolete vehicle ordinance has achieved the results intended
at the time of its adoption. I recommend that the abatement procedures
features of this ordinance should be considered for other types of nuisance
violations, If you have any questions regarding the inoperable/obsolete
vehicle ordinance, I will be happy to answer them.
bj2/3
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POLICE DEPARIMEN'i
Year-end Report; December, 1985
The number of citizen generated requests for police services in
calendar year 1985 was approximately the same as in 1984. A
total of 34,907 complaints were received in '85 and 34,497, an
increase of approximately 1.2%. Significant differences occurred
in the following offense classifications.
Offense Classification
41985
01984
Larceny
2,337
1,931
MV Theft
215
186
Forgery/Counterfeiting
149
73
Fraud
174
120
Sex Offenses
197
162
Offenses; Family/Children
668
563
O.W.I.
427
335
Intoxication
694
497
Disorderly Conduct
4,070
4,118
Other Criminal Violations
553
454
Suspicion
973
803
Juvenile
678
390
Mental
171
131
Suicide
59
48
MV Accidents
2,821
2,626
• Property; Lost/Found
1,335
1,213
Stolen Property Recovered
292
213
Traffic Violations
845
736
Vehicles Towed
1,834
1,596
Other reported offense classifications
remained
the same or
declined slightly when 1985 is
compared to 1984.
For example,
twenty-two reports of rape were
received in 1985
while thirty
reports were taken in 1984.
i
The number of criminal arrests;
citations issued
and parking
violation tickets also Increased significantly in 1985 as
compared to the previous year.
A total of 39,162 arrests were
effected, citations issued or tickets
posted in 1985 as compared
to 32,541 in 1984. Increases were noted in the following
classifications.
I
Offense Classification
41985
41984
*Larceny
320
279
*Fraud
50
36
*Controlled Substances
64
31
*O.W.I.
253
177 I
*Liquor Law Violations
239
205
*Intoxication
622
448
*Disorderly Conduct
360
244
*Juvenile Offenses
188
165
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Towed Vehicles 1985 19841,834 1,596
Parking Tickets 28,963 24,648
*Criminal Offenses
Criminal Offenses cleared by arrest or misdeamnor citation
averaged 18% in 1985, down substantially from the 21+% averaged
in 1984. However,;nearly 3000 more criminal offenses were
reported in 1985 than for calendar 1984, perhaps reflecting the
changing nature of our community and the vastly increased
workload in the Police Department occasioned by investigative
needs. Offenses cleared by investigation or by the
arrest/citation of an individual for more than one offense of a
similar nature increases the clearance of offenses by all means
to nearly 30% in both 184 and '85.
Problems caused by automobiles and their drivers continued in an
upward trend in 1985. More than 4,000 parking tickets wre added
in 1965 bringing the totl to 28,963 for the year, up from the
24,648 of the previous year. Moving traffic violations dropped
slightly in 185, while a modest increase in the number of
vehicles towed was noted.
A total of 1,640 hours of in-service and non -departmental
training was completed during the year. Training resources were
better utilized in quai.ity in-service training and education than
in prior years. The Iowa City Police Department, Johnson County
Sheriff, University of Iowa Security and the Coralville Police
Department combined some training efforts by creating M.A.T.S.,
the Multi -Agency Training System. The result of the formation of
M.A.T.S. has been to afford more and better training to more
officers than would have been possible under discrete agency
undertakings.
Complaints and requests for service at the Animal Control
Divisions continue a slow but steady decline year by year.
However, -the quantity of services delivered by the Division
continues to increase because of additional public service
undertakings as well as educational programs. Revenues Increased
slightly in 1985 as compared to 1984.
Pertinent statistical abstracts are appended.
19.85 COMPLAINTS
Iowa City Police
Criminal Homicide
45
?.
Rape
132
3.
Robbery
1
4.
:Assault
142 1
63
I1
2
5.
Burglary
j
o.
Larcenc
2
5
-.
Motor Vehicle Theft
1
5
1
Other :Assaults -.Simple
1
5
9.
.arson
4
10-
Forgery fi Counterfeitin-g
1
1
11.
Fraud
19
13
12.
Embezzlement
16
22
1.i.
Stolen Property (possession)
19
i
I7.
Vandalism
17
I11 251
15.
Weapons (possession)
35
37
16.
Prostitution/Commercialized Vice
34
37
49
17.
Sex Offenses
fr
427
18.
Controlled Substances
19.
Gambling
_0.
Offenses Against Pcunily/Children
160
cu
213
2 ] 3
I�
174
219
282
239
45
77
116
132
95 1
111
1
92 1
105
142 1
63
I1
2
2
3
3
1
3
2
5
4
1
1
5
1
22
1
5
1
1
4
1
4
1
1
19
13
23
19
16
22
22
30
19
20
18
32
17
I11 251
26
19
35
37
37
39
34
37
49
40
42
32
427
0
08
160
I9-
213
2 ] 3
204
174
219
282
239
208
122
7337
10
4 17
I 17
'0 ; 21
114
21
29
I 29
16
I 17
�I 215 j
I 1 1
I O
3
j 1
0
1
1 0
s
16
1
I 3 1 3
3
1 0
1
I 2�
0
I is i
12
14
17
13
1.1
11
10
11
9
20
10
9
149
14
13
15
21
9
6
12
26
18
9
14
17
174 1
5
1
3
1
3
2
3
3
1
1
1
24
1
0
0
.
1
r
45
77
116
132
95 1
111
85
92 1
105
142 1
63
66.
1,1291
5
2
6
6
3
4
6
4
6
6
5
1
i
54
0
i
11
22
16
9
13
23
18
30
27
15
6
197
12
6
7
9
5
8
11
10
6
17
::7N
5
103
0
41 , 49 j 40 I 71 I 52 j , 69I 69 I 73 I SF, I SE 43 +9�Rr; .
I
1985 COMPLAINTS
ICPD
38
33 136
23.
Tn 17 9X I Cat i oil
4.
Dj.:oydorl�, cull.l_tnt
12
211
. .111
-0 r I _L1, —I.. t -Lo P
427
sit X11
5
8 10
9
8
5
dental
22 36 64 157
30
Suicide
64 85
31.
Snowmobile con
46
32.
Motor Vchicle Accidents
4-39 :492
53.
Other Accidents
390
34.
Assist F, sel.%-ice
35.
Fire
550
36.
Alarm
186
3".
Att,empr to Locate
3 ;
7
-3-S.
C i vj 1 Problem
C1
.311.
Slid,! oil 11 :1 t 1; C,.q
I
1985 COMPLAINTS
ICPD
38
33 136
54
45
lo
12
34
427
5
8 10
9
8
5
112
22 36 64 157
46
55
64 85
84
93
46
694 J
1
1 207 1240 -67 1491
4-39 :492
1 524
I 389
390
295
550
186
1 4,47'
2 7
3 ;
7
1 , 14
1
- i
6 3
1
3
14
1
1
53
33
___ 46 3 62
T 50-45
43
67
118
41
26
553
42 69 94 T 101
i 35 105
77
82
1201
1 86
72
140
I 973
31 i 35 57 74
77
81
68
I 76 68
51 1.
45
119
679
17 4 7 11
2 .4i 16
i 13
17 18
22
13
9
171
4 7 8 2
I
I 4
3
3
5
2
5
7
59
291 261 I57 1 219
228 179
171
182 223
279
305
2,82:
5 4
2
5 10
5
6
0
46
567 489 510 541
6.30 235
458
248 234
S 4
513
414
41
5,39
26 19 36 36
34 22
32
26 28
17
19
24
319
140 114 123 91
89 94
102.
141 98
113
184
144
1,43'
59 64 1 88 109
78 61
105
83 88
so
72
49
936
15 18 10 15
14 12
18
26 13
13
19
24
1117
.1. 5 2
2
Ic
I
.......... .. . . . . . %,-a_..A-.•..v . . . . . .
1985 COMPLAINTS
trpn
Il.
Mi sc.
-12.
NWc- Complain
4.3.
Mi sc . I it f o rma r i
Lost 1 Found Pr
.15•
Recovered Stole
All i ma cOmp !;I ill
1_.
Llt'gStock
h* i I d- I i
Weather Bad
30.
Hazardous Road
1.
Traffic Viol,
'Iti(
52.
Towed Vchicics
53.
Parking
54,
Boating /Retreat!
55.
Hunting Complain
.......... .. . . . . . %,-a_..A-.•..v . . . . . .
1985 COMPLAINTS
trpn
N
^`^````..
N
U
n
1985, ARRESTS
Iowa City Police
Rape
2
4. Assault.
Larceny
43
39
25
19 1
29
12
32 3
23
S. Other Assaults-Fi;:jpj-:�
9. Arson
0
10. Forgery Counterfeiting
0
1
12., Embezzlement
0
13. Stolen 'Property (possession)
Cn
` N
m
. 4�,X� ...........
21.
OW I
22.
Liquor Law Vi
13'.
Intoxication
24.
Disorderly Co
25.
Vagrancy
2 6.
All other Vic.
21.
Suspicion
23.
Juvenile
29.
Ment a I
30.
Suicide
31 .
Snownobi le con
32.
Motor Vehicle
33.
Other Accident
34.
Assist & Servi
35.
Fire
36.
Alarm
37.
Attempt to Loc
3s.
Civil Problem
59.
Sudden Death/B
41.
Disc. Investigation
42.
Misc. Complaint/Sol-vi--c Req.
JUN
43.
Misc. Information
UW
4.1.
I.ost F, Found Property
I I L11 A 1,
45.
Recovered Stolen Property
d6.
Animal Complaints
17.
Live.itock,
.18.
Wildlife -Deer Kill,*
19.
Weather Bad
50.
Hazardous Road
51.
Traffic Violations
52.
-rowed Vehicles
53.
Parking
54.
Boating /Recrcat iona 1 Hater
55.
Hunting Complaints
TOTALS
N
1985 ARRESTS
ICPD
FI -13
MAP APR
I MAY
JUN
JUL
I AlK. 1: 1'
UW
NLI% I PUL
I
I I L11 A 1,
OL
21 0
VM:nlNvvaava .....\ a.taa....a..v.a�.w.Y......_.....•........,+.J._n,�..
ANIMAL SHELTER MONTHLY REPORT
MONTH DECEMBER 19 85
This Month This Month This Year Last Year
(Last Year) to Date to Date
)oq Complaints
35
47
651
726
.at Complaints
11
10
214
244
Total Complain s
46
57
865
970
impound ng Record
Voluntary (Dogs)
Pick Up (Dogs)
Owner (Cats) j
Stray (Cats)
ICPD N/C
4
6
57
72
3 5 44
35
23 407
377
__L2
14
hsposals
Dogs Adopted
Dogs Reclaimed
Cats Adopted
Cats Reclaimed
1
2
30
22
7
335
3
4 8 113
93
DEL
TRAPS .
=75-09—s
.T.S. Cats
IF—
18
Z47
evenue in do ars
Acceptance fees
Adoptions
Deposits
DONATIONS
Rabie Shots
Impounding
License Fees
$40.00
$40.00
$420.00
$520.00
20.00 .0
icenses Issued
is ets Issued
zz
then animals picked up,
Raccoon
Squirrels
Bats
Birds, Fowl
Other
Skunk
Livestock
Groundhog
0
2
15
43
t, na e
o Bites
city County
3 2
City County
6 1
C ty County
55 24
C t County
62Y y0
ther Bites
at Bites
0 0
0 0
6 4
6 1
3 1 0 1 26 9
Wt
14 11
ead Animals Picked U
Pets Wil
ODOC
e s viFeLb
LD 4C 5
2D 40C 89
7D 58C 981
um ed
ODog C3Dog
OCat 1Cat
i o
Dog y 5dog
PCat 2Cat
71Dog 51DoF
8Cat 28Cat
18Dog 51Dog
33Cat 18Cat
��\�aaava...a.\.vvaa4.v.va vvalavawAa•.v. �.....vvaa
HARED HOUSING PROGRAM
28 South Linn Street • Iowa City, Iowa 52240. 356-5227 1
T.
January 31, 1986
Dear Neal Berlin:
I
The Shared Housing Program is one year old. During that time, the
program has demonstrated that it offers an alternative to the elderly
in Johnson County in terms of a flexible housing arrangement which
Provides money and/or services from a tenant. This type of living
situation promotes an environment that allows the elderly to retain
their independence and stay in their own homes. 1
I have attached a copy of the 1985 Annual Report. For further
information, please call me at 356-5218.
Sincerely,
.c:LAz
Diana K. Miller
Shared Housing Coordinator
i
I
I
i
i
1
i
— A Program of Elderly Services Agency —
i
a3o9
<,.,.,.....,,,...................., ....::
28 South Linn Street • Iowa City, Iowa 52240. 356-5227
January 13, 1986
To: Jim Hencin, CDBG programs, City of Iowa City
Subject: Shared Housing Program Annual Report
From: Diana Hiller, Shared Housing Coordinator
The Shared Housing Program is one year old. During that time, the
program has demonstrated that it offers an alternative to the elderly
in Johnson County in terns of a flexible housing arrangement which
provides money and/or services from a tenant. This type of living
situation promotes an environment that allows the elderly to retain
their independence and stay in their own homes.
There were 304 inquires in the first year, with 141 of them in the
Past six months. The activity levels of the 2nd and 3rd quarters
correspond with the two major student rental cycles. A comprehensive
advertising campaign utilizing radio, newspapers, public speaking,
brochures, paid advertising, and television has been used to recruit
elderly homeowners and tenants.
There were 26 trial matches made the first year, with 13 of them in
the past six months. Nineteen of the matches have signed a lease
after the 30 day trial match.
The types of matches have ranged from a rental agreement, where the
tenant provides no services to the homeowner, to an,extensive service
exchange for room and board.
Three problem areas arose which we addressed. and from which we
learned. First, the needs of an elderly person who requires 24 hour
supervision are too greatfor the tenants we try to attract. Second,
the service exchange must be clearly defined in terms of: the number
of hours a week, the time of day, and the number of days a week
— A Program of Elderly Services Agency —
309
Page 2
services are to be delivered. Third, if the elderly person has a
major illness, needs to be institutionalized, or dies, the
household situation changes overnight. Therefore, signed leases
have been important because they provide the tenants 30 days to
find an alternative living arrangement.
The following five program objectives have been accomplished during
f the past six months:
1. Organized a new recordkeeping system.
2. Screened and matched homeowners and tenants.
3. Drew up leases with homeowners and tenants.
4. Implemented a match follow-up system.
5. Coordinated a major public education/public
relations campaign.
I
The second year of Shared Housing will have the additional focus of
elderly matched with elderly (peer -sharing). This type of living
arrangement offers another housing alternative to the elderly of
Johnson County. Program objectives will include public education/
public relations to recruit at least twenty-four homeowners and
twenty-four tenants (this includes elderly and non -elderly tenants),
screening and matching homeowners and tenants, match follow-up, and
inter -agency case management.
I have attached a copy of Program Outcome Measures, Homeowner/Tenant
Match Information, CDBG Funding Record, Match Cost Analysis, and
Goals and Objectives for 1986 - 1981.
n
SHARED HOUSING PROGRAM
PROGRAM OUTCOME MEASURES
Submitted by: Diana Miller Calendar Year 1985
Shared Housing Coordinator
HOMESHARING SERVICES
1st Qtr.
2nd Qtr.
3rd Qtr.
4th Qtr.
YEAR TO DATE
T
# of program inquiries
71
92
•72
69 '
304
# of tenant interviews
19
29
26
12
86
# of homeowner interviews
16
20
13
7
56
# of housemate referrals
11
5
17
6
39
# of trial matches
4
9*
10
3
26*
# of homesharing matches
3
6
7
3
19
# of persons involved
# of elderly matched
8
4
14
6
15
7
6
3
43
20
I
HOUSING OPTION COUNSELING
J
# of clients served
6
9
7
11
33
# of elderly served
4
9
1
1
15
COMMUNITY SERVICE -REFERRAL
# of clients served
I
5
9
a
10
28
i# of elderly served
4
9
3
8
24
FOLLOW-UP
61
71
132
COMMENTS:
*Revised numbers
i
I
SHARED HOUSING PROGRAM
PROGRAM OUTCOME MEASURES
I
Submitted by: Diana Miller Month January Year 1986
Shared Housing Coordinator
HOMESHARING SERVICES OCT NOV DEC 4th Qtr YEAR TO DATE
N of
program inquiries
12
22
35
69
304
N of
tenant interviews
3
2
7
12
86
6 of
homeowner interviews
1
3
3
7
56
B of
housemate referrals
3
1
2
6
39
N of
trial matches
1
1
1
3
P6*
N of
homesharing matches
1
1
1
3
19
N of
persons involved
2
2
2
6
43
N of
elderly matched
1
1
1
3
20
HOUSING OPTION COUNSELING
N of clients served 1 5 5 11 33
d of elderly served 1 O 0 1 15
COMMUNITY SERVICE REFERRAL
d of clients served
q of elderly served
FOLLOW-UP
COMMENTS:
*Revised number
7
6
3
2
0
0
10
8
28
24
35
19
17
71
132
3d9
V f'
s
SHARED HOUSING: HOMEOWNER/TENANT MATCH INFORMATION
Calendar Year 1985
Primary reason for interest in 5 additional income
Shared Housing 14 need services, companionship, security
Housing Arrangements 5 Rental only 14 Services exchange
for reduced/free rent
Average Age of Homeowner 78.8 years
Gender of Homeowner 12 female 6 male
Trial matches to date 26
Matches with leases to date 19
Average length of matches with 3.9 months / 117 days
leases to date - compares to 80 day average, during
the first year, of Share -A -Home
Program in Minneapolis
Reasons for Termination
- during 30 day trial
living period
- after signing lease
1. supervision needs of elderly too high;
24 hour care needed
2. incompatibility of tenant and homeowner
1. lease not renewed (2 matches)
2. tenant not providing services agreed
upon (2 matches)
3. institutionalization/death of
homeowner (2 matches)
What we have learned The needs of an elderly person who
requires 24 hour supervision are too
great for the tenants we try to attract
(ones who have responsibilities away
from home).
The service exchange must be clearly
defined in terms of: the number of hours
a week, the time of day, and the number
of days a week services are needed.
3L
""('f ffg
28 South Linn
Street • Iowa City, Iowa 52240. 356-5227
January 6, 1986
1st and 2nd Quarter
CDBG
FUNDING RECORD
STATEMENT OF BILLINGS TO DATE
JULY
$1,585.41
AUGUST
$1,193.05
SEPTEMBER
$1,286.28
OCTOBER
$1,637.31
NOVEMBER
$1,773.87
DECEMBER
51.649.20
TOTAL
$9,125.12
STATEMENT OF PAYMENTS FROM
CITY TO DATE
JULY
$1,647.23
AUGUST
$ 853.55
SEPTEMBER
$1,490.93
OCTOBER
$2,946.71
NOVEMBER
$1,724.87
DECEMBER
$1,766.76
TOTAL
$10,430.05
— A Program of Elderly Services Agency —
30?
i
i
Elderly Services Agency
I
January 6, 1986
SHARED HOUSING PROGRAM
COST ANALYSIS
January 1, 1985 - December 31, 1985 '
Scoring: The coat analysis is based on
an assessment of each homeowner's health/activities of daily living
status. Depending upon whether
the homeowner is judged to be at high, moderate or low risk,
comparisons are made to find out
what the alternative options in care would cost as opposed to the
cost of the Shared Housing program arrangement. That is,'if a homeowner is judged to be at high i
risk, the cost is compared to
the monthly fee of the average nursing home in Johnson County ($1600),
If he/she is at moderate risk,
the cost is compared to the hourly wage charged by a Homemaker/Ilealth 1
Aide (who administers personal
care). If he/she is at law risk, the cost is compared to the hourly
charge of a chore/respite care
worker from ESA. The total financial benefit is calculated by
multiplying the alternative service
cost savings and/or income to the homeowner by the number of ;
match months.
7
f
Monthly Service Hours
Income from/Cost
of Tenant X Alternative Coate Total Financial Benefit
1. Low Risk Rental income
$300.00 No service hours $251. % 9 months - $2,259.
Utility costs
-49.00
Profit
$251.00
2. Low Risk Rental income
$175.00 8 hours X $4.* _ $32.00 $177. X 4 months - $708.
Utility coats
-30.00
Profit
$145.00
Total Income plus
Alternative Cost of Services Provided: $145. + $32. _ $177./month 11
3. Low Risk Rental income
$125.00 No service hours $ 98. X 4 months - $392.
Utility costs
-27.00
Profit
$ 98.00 i
4. High Risk Wages to tenant
8 8
$550.00 Nursing Dome $1,600 month $846.50 X 10 months - $8,465.
Food costs
102.00
Utility coats
65.00
Taxes
+36.50 j
Total Costs
$753.50
Nursing Home Coate minus Total Costs of Tenant: $1,600. - $753.50 - $846.50
I
0
Alternative Service Costs minus Total Cost of Tenant: $1,600. - $503.50 a $1,096.50
%4
Monthly Service Hours
Income from/Coat
of Tenant
X Alternative Costs
Total Financial Benefit
5. Moderate Risk
Rent provided to
tenant
S145.00
64 hours X $10.85** _
$419.40 X 2 months = $838.80
Food costs
100.00
$694.40
Utility costs
+30.00
j
Total Costs
$275.00
I
Alternative Service
Costs minus
Total Cost of Tenant: $694.40
- $275.00 - $419.40
i
6. Moderate Risk
Rent provided to
I
tenant
$145.00
64 hours X $10.85** _
$419.40 X 4 months $1,677.60
Food costs
100.00
$694.40
s
Utility costs
+30.00
+
'total Costs
$275.00
Alternative Service
Costs minus
Total Cost of Tenant: $694.40
- $275.00 - $419.40 :I
7. Low Risk
Rental income
$ 80.00
16 hours X $4.* _ $64.
$117. X 3 months $351.
Utility coats
-27.00
a
Profit
$ 53.00
Y
Total Income plus
Alternate Cost
of Services: $53. +*$64. a $117.
B. Low Risk
Rental income
$240.00
No service hours
$191. X 3 months $573.••
utility costs
-49.00
Profit
$191.00
9. Moderate Risk
Rental income
$100.00
20 nights coverage X
i
$473. X 1 month = $473.
'
Utility costs
-27.00
$20. - $400.
i
Profit
$ 73.00
Total Income plus
Alternative Cost of Services: $73. + $400
$473.
10. High Risk
Wages to tenant
$300.00
Nursing [tome $1,600 month
$1,096.50 X 1.5 months $1,644.75
Food costs
102.00
Utility costs
70.00
Taxes
+31.50
Total Costs
$503.50
Alternative Service Costs minus Total Cost of Tenant: $1,600. - $503.50 a $1,096.50
%4
n
11. High Risk
12. Low Risk
.
13. Low Risk
14. Low Risk
15. Low Risk
16. Moderate Risk
:c
I
I
1
Monthly Service Nours
Monthly Service Nours
Income from/Cost of Tenant
X Alternative Costs
Total Financial Benefit
Rent provided to
$145.00
Nursing Nome $1,600 month
$1,325. X 1 month
= $1,325.
tenant
utility costs
30.00
Food costa
+100.00
Total Costa
$275.00
Alternative Service Costs minus Total
Costs of Tenant: $1,600 - $275. = $1,325.
Rental income
$250.00
14 X $4.* _ $56.
$269. X 4 months
= $1,076.
utility costs
-37.00
Profit
$213.00
Total Income plus
Alternative Service
Costs: $213. + $56. _ $269.
Rental income
$ 80.00
20 hours X $4.* _ $80.
$130. X 4 months
= $520.
utility costs
-30.00
Profit
$ 50.00
Total Income plus
Alternative Service
Costs: $50. + $80. _ $130.
Rental income
$ 80.00
12 hours X $4.* _ $48.
$48. X 3 months =
$144.
utility costs
40.00
Profit
0.00
Total Income plus
Alternative Service
Costs: 0 + $48. _ $48.
Rental income
$200.00
'No service hours
$167. X 5 months
= $835.
utility coats
-33.00
Profit
$167.00
Rent provided to
$225.00
84 hours X $10.85** _
$446.40 X 6 months
= $2,678.40
tenant
utility costs
50.00
$911.40
Food costs (tenant
6 daughter)
+190.00
Total Costa
$465.00
Alternative Service Costs minus Total
Costs of Tenant: $911.40 -
$465.00 $446.40
f
•�MNv.tvttatt!v.v♦\r v`.t <t .\.c\vvvl.tnn vnMr.v: v'.♦nv�v.�rW�..-.ii..'.rr.rnti..n.. v...... ern 1..•.•.vn.vrv.r..n/
Monthly Service Hours
Income from/Cost of 'tenant X Alternative Costs Total Financial Benefit_
17. Moderate Risk Rent provided to
3
tenant
Utility costa
$313.00
+27.00
84 hours X $10.85** _
$911.40
$571.40 X 1 month =
$571.40
$340.00
Alternative Service Costs minus Total Costa of Tenant: $911.40
- $340.00 - $571.40
18. Moderate Risk
Rent provided to
'
tenant
$313.00
84 hours X $10.85** _
$471.40 X 5 months =
$2,357.
Utility coats
27.00
$911.40
Food costa
+100.00
Total costa
$440.00
Alternate Service
Costs minus Total
Costs of Tenant: $911.40 -
$440.00 - $471.40
19. Moderate Risk
Rent provided to
tenant
$313.00
84 hours X $10.85** _
$463.40 X 2 months =
$926.80
Utility coats
33.00
$911.40
Food coats
+102.00
Total Coate
$448.00
_
Alternative Service
Costs minus Total
Cost of Tenant: $911.40 -
$448.00 = $463.40
20. Moderate Risk
Rent provided to
tenant
Utility coats
$125.00
75.00
132 hours X $10.85** _
$1,207.20 X 2 months
= $2,414.40
$1,432.20
Food costa
+100.00
Total Costa
$300.00
Rental income
-75.00
(� household
'
utility coats)
Total Coats
$225.00
'
Alternative Service Costs minus Total Coat of Tenant: $1,432.20
- $225.00 - $1,207.20
21. Low Risk
Rental income
$ 0.00
52 hours X $4.* $208.
$175. X 6 months - $1,050.
Utility costa
+33.00
'
Total Coats
$ 33.00
• Alternative Service
Coate minus Total
Coat of Tenant: $208.00 -
$33.00 a $175.00
* Hourly rate of a
chore/respite care worker from Elderly
Services Agency
** Hourly rate of a
Homemaker/Health Aide
from the Johnson
County Health Department
3
•�MiNaalaa�!v.vv\.
3e9
TOTAL FINANCIAL BENEFIT TO ELDERLY HOMEOWNERS
Scoring: The
total financial benefit
is calculated by multiplying the alternative
service cost savings and/or
income to the homeowner by the number of
match months.
1.
Low Risk
$2,259.00
2.
Low Risk
708.00
3.
Low Risk
392.00
4
High Risk
8,465.00
5.
Moderate Risk
838.80
6.
Moderate Risk
1,677.60
7.
Low Risk
351.00
8.
Low Risk
573.00
9.
Moderate Risk
473.00
10.
High Risk
1,644.75
11.•High
Risk
1,325.00
12.
Low Risk
1,076.00
• 13.
Low Risk
520.00
14.
Low Risk
144.00
15.
Low Risk
835.00
16.
Moderate Risk
2,678.40
17.
Moderate Risk
571.40
18.
Moderate Risk
2,357.00
19.
Moderate Risk
926.80
20.
Moderate Risk
2,414.40
21.
Low Risk
1.050.00
i
TOTAL
$31.280.15
3e9
G
g care orogrnm (MA) continued:
Recruit 150 volunteprs to (xirfnrn winter and spring
howso :uud y:u•d churv:. for low-ine(wne ,vmncy clients to
supplement Johnson Coutts .'fealth nepartment funds
Advertise n "I ror vnlunuvIr. nt ❑I v>cial and service
sororities/fraternities by sending a?ency volunteers to
speak and by sending letters asking for help
Contact youth groups at local churches asking for donated
time one afternoon in the spring and fall
G PRCGRA.0
rogrn: to provide elderly people in Johnson County with
housing alternatives, supPort services, social netwrorks
and a safe environment so that they are able to remain
In their own hones as long as possible
To recruit at leuvt twenty-four elderly huneownets interested in
a Shared Housing arran6tineat for suiviccs and/or rental income
Advertise the program by placing articles in the "Senior Center
Post"
Place public service announcements with local radio stations,
appear' on radio talk shows, melee articles on the program
available et the "Iowa City Press Citizen" and the "Cedar
Rapids Gazette" and 'appear on local television programs
dealing with housing problems of the elderly
Have volunteers making telephone outreach calls to high risk/
high need elderly provide information on the Shared "bussing
Progrun
Distribute Shared housing information to More and Respite
Care clients through the workers sent to homes of the
elderly
Speak to elderly social groups
Begin search for healthy homeowners over GG who might be
interested in and have room for a shared housing arrangement
with more than one elderly person
Tb recruit at least twenty four and ideally fifty prospective tenants
Write a letter to student organizations
Distribute program information at University outlets, e.g.
Financial :lids, the Clearinghouse and the Residence Services
offices
Task 3 Speak to University class&
Task d ,advertise through the local news media
Task 5 Devise advertising cw pai;m to solicit elderly tenants
309
Ff
A
f
k
i......,.....,,....,..........,.. ...............
Shared Uousin• program (ESA) ooutinu�d:
Cbjective C: Screen and match homeowners and tenants
Task 1 Send program information to people making inquiries.
Process application forms they send back (including the
Police check, reference.cherk, health evaluation from
physician and self-assessment form)
Task 2 Conduct interviews with honx mer and tenant, ores
enting the
range of matching possibilities
Task 3 Inspect the ham for safety ha7ar+is and infornation on
intended living arrangement
Task 4 Make house ate referrals and conduct interview with prospective
tenant and homeowner making sure that expectations are
clearly specified
Tisk 5 Set up la -day trial matches and either sign lease at the end
Of that period or terminate the arrangement and make new
referrals
Task G Revise program instruments as needed
Tabic 7 Make appropriate referrals to other community services for the
elderly
Objective D: Establish systamtic rollow-up
matches system with existing and new
Task 1 If the 30 -day trial period docs not result in signing of the
lease, have a meeting with the homeowner and tenant to find
out why
Task 2 Establish monthly phone contact with homeowner and tenant who
have signed a lease to check on status of the match
Task 3 At the end of the lease periost, meet with the tenant and
homeowner to renew contract if requested and to evaluate
program in general
Objective E: Recruit field experience and/or practicum student as support
staff for program
Task 1 Speak to Aging Studies, Social Work, Recreation Education,
Physician's Assistant, Sociology and Counselor Education classes
as well as to rric•vnnt wnl.untmr groups
Task 2 Develop special projects, e.g. grant writing, public relations
campaign, progr;un slick, show, ,to.
Task 3 Supurvise practicrmn students and coorBinate e- vrerience with
Univerxity department rrrnprrsr-.ntativr
309
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A
Shared Housing program
(ESA) continued:
Objective r:
Share information on hi& risk/high need Shared Housing
clients with outreach and Advocarp, Whore and Respite and
•
Fhergy and Weatherization programs at MA
Task 1
Hold staff meetings once a week to share information on
these clients
Task 2
Refer clients to other Program as necessary and to other
agencies when the need develops
Task 3
Copy materials on high risk/high need clients for inclusion in
Outreach and Advocacy files
Task 4
Buttress tenant services with chore and respite care workers
when more care is needed
Task 5
Hake sure families of elderly person understand the services
being supplied (e.g. which services are responsibility of
tenant and which are being Provided on a temorary basis by
chore and respite care workers)
'w ...........,
MINUTES OF STAFF MEETING
January 29, 1986
Referrals from the City Council's special informal budget meeting of January
25, the informal Council meeting of January 27, and the regular Council
meeting of January 28, 1986, were distributed to the staff for review and
discussion (copies attached).
The Human Relations Director requested staff input on several proposed sec-
tions of the new personnel policies dealing with consumption of alcohol,
acceptance of gifts, and employee personal appearance. There was agreement
among staff that it is not appropriate for any employee to consume alcoholic
beverages of any type during his or her lunch hour when he or she must return
to work. It was also indicated that certain blood alcohol levels would be
included in the revised personnel policies to assist in determining if an
employee is under the influence of alcohol.
There was general agreement among staff that only very small, non -personal
gifts should be accepted by employees and that these primarily would be small
gifts of food for consumption on the job. This would not include a gift of a
meal. There was also consensus that a policy requiring employees to maintain
an acceptable level of personal appearance and grooming should take into
consideration the type of work they are performing, health and safety stan-
dards, degree of contact with the public, and the image projected toward all
citizens. Individual standards would then be monitored within each depart-
ment/division based upon these general criteria.
Staff viewed a short film on historic preservation in Iowa City which was
produced by the Historic Preservation Commission and City staff.
Prepared by:
Dale E. Hell ng
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COUNCIL BUDGET SESSION
DATE: January 25, 19i
U�
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North end of Tan!
snowplows rip up
Joint animal fac
Animal Shelter -
Melrose Avenue -
Utility pole - Mi
and Benton Street
Local Road - Scoi
Park Road - storr
Cable TV session!
meetings.
Problem with mi kr
meeting.
A
,�MMlAvvt�ct..��•\.
Council Budget Session
Page 2
DATE:juuuy �F lgp6 PENDINr; Mi Inir _Il ITI=nAO
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SUBJECT
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REFERRED DATE
TO DUE
Q��
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o COMMENTS/STATUS
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Major programs/policy issues
Dale and
_
requiring Council decision this
1-25
Department eads
Prepare list and submit to Dale.
i
summer.
i
Leachate fund - support for City
expenditures.
1-25
Schmadeke
Draft letter for Mayor to Bal lou
i
j
Status of acquisition for Dubuqu
Street project.
1-25
Schmadeke
Is it on schedule - any problems?
Snow removal policy - priorities
1-25
Schmadeke
Press release before "snow" -
reason and once or twice during.
Street lighting memo
1-25
Brachtel
For packet this Friday
Mesquakie Park
1-25
Joyce Carro 1/
Review Mesquakie Park proposal and
Parks & Rec eation
ommissi
make recommendations to City Council.
Sweeping and cleaning of alleys
in CBD
1-25
Schmadeke
Be sure alleys are reaulariv cwanr
REGULAR
nQTF _ danuary 28. 1'
Uui
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Rezoning in Wil
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Notice Requirem
CCN
Cable TV Commis
Design Review (
recommendations
Parcel 65-2b
Melrose Ave. -Qi
Sec. 31-11 Ord
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MINUTES OF STAFF MEETING
February 5, 1986
Referrals from the informal Council'meeting of February 4 were distributed
to the staff for review and discussion (copy attached).
Items for the formal agenda of February 11 were discussed.
The City Manager stressed the importance of attending the presentation
of the employee awards which begins at 10:30 A.M. in the Council Chambers.
4d by:
�
E. Helling
3/d
r
ks
I
INFORMAL COUNCIL MEETING
DATE. February 4, 1986 PENDING COUNCIL ITFUR
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az11
SUBJECT
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1— W
REFERRED DATE QW5
TO DUE �pa
11 w W
}
E -
o COMMENTS/STATUS
a
Budget Public Hearing
2-4
Acting Cit Manager
11 'Be sure Cable TV uses news release.
City Attorney Evaluation
2-4
City Attor y
Schedule for February 18 executive
session.
Southwest Area Development
2-4
P&PD
Reschedule meeting with P&Z Commission
for 6:30 P.M., February 27.
3
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DENNISJ. BALDRIDDE. DEPUTY
February 3, 1986
DANLHUDSON.ASSESSOR
CAROLYN R. BURKE.DEPUTY
OFFICE OF
. dua City
ap 2102;C00or
COURTHOUSE
P.O. BOX 1546
IOWA CITY. IA 52244
Dear Conference Board Member:
The meeting of the Iowa City Conference Board for the
public hearing on the Iowa City Assessors' FY 187 budget
is scheduled for Monday, February 10, 1986 at 6:30 P.M.
at the Iowa City Civic Center. Enclosed is the agenda
and a copy of the January 27, 1986 minutes.
If you have any questions about the budget or anything
else, feel free to call me.
Sincerely,
Dan L. Hudson
Iowa City Assessor
DLH:dfg
enclosures
3
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Inn aa........::... ...........< �- ...
ITO WHOM IT MAY CONCERN: j
The Iowa CIty Conference Board will meet at 6:30 P.M.
on Monday, February 10, 1986 at the Iowa City Civic Center
Council Chambers. The purpose of the meeting is to hold
a public hearing on the Iowa City Assessors' proposed
budget for FY 187.
I. Call meeting to order by the Chairperson.
2. Roll call by taxing body.
3. Act on minutes of January 27, 1986
Conference Board meeting.
4. Public hearing on budget.
5. Adopt budget.
6. Other business.
7. Adjourn.
{ Dan L. Hudson
Clerk, Conference Board
I
K .
`82
CITY CONFERENCE BOARD
JANUARY 27, 1986
City Conference Board: January 27, 1986, 6:30 P.M. in the Council Chambers
R th5 M vicenter. Mayor Bill Ambrisco presiding.
Iowa Cit Council Members Present: Ambrisco, Baker, Courtney, Dickson,
cDona trait, Zuber.
Johnson County Supervisors Present: Donnelly, Myers, Sehr.
School Board Members Present: Gjerde.
Others Present: Hudson, Berlin, Helling, Karr, Timmins
Tape Recorded: Reel 86-C7, Side 2, 245 -End and Reel 86-C11, Side 1, 0-159.
Mayor Ambrisco stated that a quorum was present, the School Board being
represented by one member not being able to vote.
The City moved to accept the minutes of the last Conference Board meeting,
February 25, 1985, County seconded, and it was passed, 2/0.
City Assessor Hudson presented his proposed FY 187 assessor's budget. Hudson
explained the changes in the proposed budget from last year's budget. There
were three major increases, the cost of assessment rolls and postage for
them, the purchase of a car and a 3% increase in wages. The cost of the car
is offset in part by $4,739 being transferred from the Special Appraiser's Fund.
The total increase in funds to be raised by taxation is $4,822. The assessor's
portion of taxes produced by new construction being taxed for the first time
in FY 187 amounts to $5,675. The levy rate will go down from .18905 to .17637
for this proposed budget.
Discussion was held about the purchase of the car and about the increase in
salaries. The consensus on the car was that the individual employees should
not be required to furnish the car and insurance for city work. The main
problem being with liability and amount of coverage for this use of a car.
The County is not in favor of any cost of living increases while the City
was in favor of the 3% increase. Since the School had only one member
present and could not vote, a stalemate existed.
The County moved to accept the proposed budget for publication and to set
the public hearing for the budget on February 10, 1986, at 6:30 P.M. at
the Iowa City Civic Center, it was seconded by the City, Mayor Ambrisco
declared the motion carried, 2/0. By making this motion, the County was
not making final approval of the budget, but accepting it for publication
and public hearing.
The vacancy on the Board of Review has been advertised and there was one
applicant. It was moved by the City, seconded by the County to appoint
Keith A. Wymore to fill the Board of Review position for a six year term
ending December 31, 1991. Motion carried unanimously, 2/0.
The County has advertised to fill their vacancy on the Assessor's Examining
Board and moved to appoint Patricia Sueppel as the County's representative
on the Assessor's Examining Board for a six year term ending December, 31, 1991.
The City seconded the motion which was passed unanimously, 2/0.
It was moved by the County and seconded by the City to transfer the remaining
$4,739 from the Special Appraiser's Fund to the Assessment Expense Fund to
be expended as part of FY '87 budget. Motion carried unanimously, 2/0.
There being no further business, it was moved by the City, seconded by the
County, to adjourn at 7:10 P.M. Motion carried unanimously, 2/0.
Dan L. Hudson
Clerk, Conference Board