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HomeMy WebLinkAbout1986-02-25 Council minutes.....a.......................................,,................._......,.... ......... ,...,...,.,..,.. Informal Council Discussion January 18, 1986 FY81 Budget Review: January 18, 1986, at Transit Facility, Iowa City, Iowa. Mayor risco presiding. Council Present: Ambrisco, Strait, Zuber, Courtney, Dickson, Baker. Council Absent: McDonald. Staff Present: Berlin, Helling, Kimble, Vitosh, Karr, Smith. Ta eg reciorded: Reel 86-C3, Side 1, 18 -End and Side 2, All; 86-C3, All; 86-C6, ae 1, All, Side 2, 1-257. Introduction: Reel 86-C3, Side 1 Vitosh reviewed the budget overview, referred Councilmembers to page 6/Pro- posed Operating Budget FY87, explained how the assessed valuation relates to total capital valuations that are used to compute the property tax amount, and how the State computes the rollback factor. Vitosh explained the State looks at State-wide total assessed valuations and adjusts the rollback factor so that there is an increase in taxable valuation of four percent; this year, the rollback factor increases indicate there was a decrease in assessed valuations state-wide; and Iowa City's assessed valuation increased and rollback factor increased - giving Iowa City a taxable valuation larger than the State's four percent. Vitosh reviewed property taxes for the average residential property. Vitosh explained that it was necessary for Iowa City to decrease the general tax levy because of the Council's criteria to stay within a six percent property tax increase. Vitosh said adjustments were made to the assessed valuations received from the County due to property valuation credits: military exemption and TIF districts. Vitosh said the Taxable Increment Financing districts were set up for employee training programs for local industry. The total result is a reduction of property taxes in the General Fund by $75,439. Vitosh reviewed the tax levies as outlined, page 6/Proposed Operating Budget FY87. Regarding the debt service levy, Vitosh stated that if Iowa City continued to issue bonds on an annual basis of $1.5 million, there will be an annual increase of six percent in dollars needed for debt service over the next five years. Vitosh noted the proposed bond issue of $3.5 to $5 million for the pool facility could substantially increase the tax levy for payment on the bonds. Vitosh asked Councilmembers to consider how the pool facility bond issue should be handled within the six percent property tax increase criteria. Vitosh said tort liability and insurance costs have increased 200 percent and in 1986 the City did not levy enough monies to pay for the increased cost of that insurance. Vitosh said a balance has increased in the Trust & Agency fund because con- tribution rates for police and fire pension funds have been decreasing. PAGE 2 Ambrisco asked if the fund balance is invested locally. Vitosh said the City checks with local banks but often invests Police and Fire pension and retire- ment funds nationally. Vitosh stated that budget alternatives are planned if a State property tax freeze is imposed. Berlin emphasized that the proposed budget is predicted on a large number of assumptions, some of which Iowa City has no control and the Council may be required to review the budget during the year. Vitosh said the City is faced with possible revenue cutbacks from Federal and State governments. Vitosh reviewed the Five Year Pr ected General Tax Lev (handout 91). Ambrisco asked how the overs va ua ion 0 agr!cu urs an in Iowa impacts on Iowa City. Vitosh stated that she didn't know how the poor economy in agriculture impacts business and the general economy of Iowa City. Vitosh noted the proposed budget includes an average five percent salary increase for all positions. Vitosh said two of the three union contracts are in the second year of the contract and the third contract - firefighters - is currently being negotiated. Vitosh stated that increased fee revenues and road use tax allows a larger fund balance in the General Fund; the Transit Replacement fund was spent on the new Transit facility; the parking fund will be depleted once the parking ramp construction is complete; and the Sewer Fund will be utilized for the sewer project. Vitosh said a larger fundbalance is the key to the City's future stability. Berlin stated this year current revenues exceed expendi- tures. Vitosh said that revenues exceeding expenditures indicates to the bond rating agencies and debtors haw financially stable Iowa City is. Vitosh explained that the past several years Iowa City has had to use excess monies from the fund balance to balance the budget. In response to Ambrisco, Vitosh stated bond raters review the City's ratings when bonds are issued and Iowa's overall economic conditions affect Iowa City's ratings. In response to Baker, Vitosh said $1.5 million has been projected as the City's year-end balance under the proposed budget. Baker stated Council - members decided to phase in an increased year-end budget over two years. Vitosh explained that when the decision was made to fund transit from the Parking Fund, $900,000 was taken from the Parking Fund over two fiscal years instead of the General Fund - enabling the City to increase the year-end balance more quickly. Vitosh emphasized the City may need the larger year-end balance in the future. Berlin said the City will use bonds for general capital projects and the sewer project and that it is important to have the City's financial accounts in order before those bonds are issued. Vitosh reviewed the Road Use Tax, page 213/Proposed Operating Budget FY87. Vitosh said the FY86 $75,761 road use tax will be carried over in to FY87 and the projected per capita rate for FY87 road use tax is $35.25. Vitosh referred Councilmembers to the Federal Revenue Sharing, page 275/Proposed Operating Budget FY87. Vitosh explained the City's first pay- ment had been decreased by ten percent, the Federal revenue sharing monies were reduced to $548,365 in FY86 and $129,890 in FY87, and $428,002 is esti- — Nv, a v.a......a...............—. -1 1, PAGE 3 mated for FY86 on undesignated projects. Vitosh said nue Sharing projections are based on the President's the fourth payment of the current entitlement period be the FY87 Federal Reve- current proposal that eliminated. Vitosh stated the overall budget looks satisfactory for FY87. Vitosh said that if the proposed property tax freeze does occur, the City is prepared in FY87 but not in FY88. Vitosh warned Councilmembers to approach expanded service levels cautiously but it may be difficult in the future to cover costs of current service levels. Vitosh stated Councilmembers received the proposed CIP and a revised expanded service level request from the Johnson County Arts Council, both of which are scheduled for discussion next Satur- day. TRANSIT-MCGONAGLE, PAGE 262: Reel 86-C3, Side 1 Zuber inquired about bus ridership. McGonagle stated that ridership should stabilize in 1987 but could be affected if oil and gas prices change. i McGonagle stated that an effective marketing program could increase rider- ship. Zuber stated that McGonagle should cut service and spend money on marketing if it would increase ridership. McGonagle said an attitude survey is needed to assess ridership potential. Courtney said with decreased oil prices and stabilized gas prices, people don't mind driving cars and, there- fore, don't ride the bus. Strait asked if bus fares will be increased. Berlin said based on the proposed budget, fares would not be increased through the end of FY87. In response to Strait, McGonagle stated five to ten percent of the total population ride the bus. Strait inquired about elimi- nating or changing routes. McGonagle said changes are contingent on agree- ments with CAMBUS and Coralville Transit. McGonagle said the University of Iowa is willing to cooperate. Zuber noted that students paid for a portion of the CAMBUS operating budget. Ambrisco suggested increasing ridership by obtaining free tagline advertisement on the radio. Strait suggested contact- ing the University of Iowa marketing graduate class to assist the City with marketing the bus system. POLICE DEPARTMENT/ANIMAL CONTROL - MILLER NORTON PAGE 137: eel 86-C3, Side 1 Miller stated the Police Department's computer system is being programmed and includes six terminals, a CPU and two word processors; the records system will be computerized; and operational data and management data will become readily available due to the new computer system. Miller emphasized the need for additional space in the Police Department. Miller said the proposed budget includes four and a half percent increase due to contractual negotiations and computer costs. In response to Berlin, Miller said police cars are replaced every 60,000 miles and approximately $2,400 is obtained in trade-in value for the cars. Miller said the proposed budget includes six squad cars and two unmarked cars. In response to Ambrisco, Vitosh said the City collects 70 percent of parking fines and are currently working with Johnson County to set up a process to collect unpaid parking fines when people renew their license plates. Strait suggested Ambrisco meet with the Chair of the Johnson County Board of Super- visors to obtain the County's assistance in parking fine collection. In response to Zuber, Vitosh stated 2,286 vehicles are on the impound list for �A ............... --------- PAGE..------. PAGE 4 parking tickets issued within the last 12 months. Miller explained the City has a contract with Holiday Wrecker Service for assistance in towing vehi- cles. Zuber said it may be cost effective to give Animal Control a computer termi- nal. Vitosh stated that the terminal would be used for daily input. Miller proposed to amend the Police Oepartment budget to delete a $1,500 typewriter and transfer the money to obtain the terminal for animal control. In response to the questions from Councilmembers, Horton explained a computer terminal would increase Animal Control's efficiency, there is not a large increase of wildlife population, the trap rental program works well, there are few problems with cross -bred large dogs, and exotic pet problems are increasing. Horton explained that Animal Control is working with the Legal Department on an exotic animal ordinance, but it will take a large amount of time to establish a list of prohibited animals. Councilmembers commented favorably about Animal Control's expanded service level request for a computer terminal. FIRE DEPARTMENT - KINNEY, PAGE 155: Reel 86-C3, Side 2 Kinney stated the Fire Department submitted a bare bones budget. Zuber stated that the Fire Department budget should be left open to allow the new Fire Department Chief some latitude for changes and suggested Council con- sider some type of renumeration for Fire Department personnel obtaining college credit. Berlin stated the City had a successful program promoting college education in the Police Department in the 1960's and 70's. Kinney explained that Kirkwood Community College AA degree fire science class is taught at the fire station. Fire Department personnel are sent to classes taught by the National Fire Academy. Kinney said the National Fire Academy two-week classes costs the City $132 to cover meal expenses. Strait inquired about malicious fire alarm non -response and a malicious fire alarm response. Kinney explained a malicious fire alarm occurs when a prank call, such as a false address, is called in and a non -malicious fire alarm takes place when, for example, a hospital alarm malfunctions. Kinney said a malicious fire alarm non -response occurs, for example, when a university dorm alarm goes off and dorm officials notify the Fire Department regarding the need for no response to the alarm. Kinney stated the first responder system is working excellently. Ambrisco noted his personal appreciation to the Fire Department for assisting with an accident involving his wife. Ambrisco inquired about arson. Kinney explained two police detectives are arson trained and the State Fire Marshal assists the Fire Department as needed, the State is promoting that individual- community fire departments become arson trained, and arson is on the increase in Iowa City. Kinney noted that the Fire Department has a training officer and a fire inspector in the expanded service level request. Kinney stated the training officer would increase department morale and efficiency. Courtney inquired about the expanded service level request for 34 M.S.A. face pieces. Kinney explained each firefighter would have their own personal face piece and noted that face pieces get switched at a fire scene and could spread contagious diseases. Kinney said each firefighter would carry their V�:+................ .............<... .....,.._............. ...... -...n_.....,. PAGE 5 own MSA face piece. In response to Dickson, Kinney stated the Fire Depart- ment has responded to chemical pollution -chemical spill problems. Strait inquired about river emergencies. Kinney stated the City is responsible for storing and operating the boat within the city limits and Johnson County Sheriff's Office handles emergency water calls outside the city limits. Kinney noted a retirement reception is being held for Fire Chief Keating on January 31, 1986, from 9:30-11:30 a.m. (Councilmember Zuber left the meeting.) Vitosh distributed the revised January 17, 1986, receipts and expenditures surmary for Senior Center budget (handout @2) and explained the revisions reflect including weekend janitor temporary wages in the budget. Senior Center Commission member Coen stated the Senior Center has helped elderly within Johnson County in successful aging and it is extremely impor- tant to actively involve elderly in maintaining and improving their lives. Coen explained the Senior Center staff's responsibilities that include main- taining the Senior Center facility, publishing a newspaper, running a retail business, operating a library, organizing monthly activities (handout M3) and making agency referrals. Commission member Hall distributed the proposal for a one-half time volunteer specialist (handout /4) and explained the vital role the volunteers are in at the Senior Center, Hall stated that no applica- tions were received when the Senior Center advertised for a volunteer coordi- nator, and the Senior Center proposed to contribute $5,000 toward the cost of a volunteer coordinator by charging a $5 per year fee for a Senior Center' parking lot sticker. If approved, the sticker fee collected should be put directly into the Senior Center's budget for this position. Hall explained the County would be willing to pay 20% of the remainder with the City paying 80%. Strait inquired about the impact to the Senior Center programming due to the lack of additional volunteer coordinator staff. Hall stated that all support groups run by volunteers have ceased and there is not staff available to coordinator university practicum students. Coen said the present staff does not have time to apply for grant monies. In response to Ambrisco, Meisel stated the Senior Center Commission unanimously supports collecting parking sticker monies to be used for a volunteer specialist. Berlin said the City can negotiate for funding assistance from the County if the County decides to budget for the proposed volunteer specialist. Ambrisco advised Meisel and the Senior Center Commission to give Zuber and McDonald information in sup- port of the volunteer specialist request. Baker suggested funding a volunteer coordinator position for the entire City. Berlin rejected Baker's suggestion because the level of volunteerism in the library and the Senior Center is enormous. PLANNING AND PROGRAM DEVELOPMENT DEPARTMENT - SCHMEISERP MOEN FRANKLIN LUNDELL. PAGE 84: ---Reel - i e Schmeiser distributed summary of each department's divisional accounts (handout A5) and stated the budget reflects a 3.4 percent increase in this year's expenditures. Schmeiser said the CDBG Coordinator has resigned, the 4 ...:......... .,...,.... ..,<.............................. __.a......,................ PAGE 6 department is looking at alternatives to compensate for the loss of person- nel, the CDBG staff may assist with designated locally funded projects, and absent personnel necessary to complete next year's goals and objectives, the department will place a greater emphasis on higher priority current planning projects and less emphasis on long-range planning projects. Schmeiser re- ported that there could be a 32 percent reduction in CDBG funding for next year and a decrease would cause an over -expenditure of $39,080 in the next program year for expenditures that have already been approved. Berlin stated the allocation of block grant monies to the Human Services Coordinator and the shift in block grant money to the current planning program should be reviewed with CCN. In response to Ambrisco, Schmeiser listed each divisional account number (see summary sheet) and stated the budget summary does not include the CDBG Metro Entitlement budget. Schmeiser said budget increases are the result of salary increases and the divisional goals and objectives outlined on page 84, 276, and 292/Proposed Operating Budget for FY87, represent a workload that will consume all the staff time program for the next fiscal year. Strait inquired about the Graphics Technician. Schmeiser stated the Graphics Technician salary is split between the Rural and Urban Planning Division accounts and that person prepares all the maps. In response to Berlin, Schmeiser explained that the County is proposing to move the Rural Planning staff to the new County facility. Schmeiser said the move would create some adminis- trative problems. Berlin emphasized the City and County benefit tremendously from the close working relationships of the Rural Planning staff. Strait asked about the reduction of personnel and how it impacts on the Planning and Program Development Department. Schmeiser said there would be a reduction in programming if there is a reduction in staff resources and the Council needs to prioritize the department's work program. Berlin said staff and Council need to consider to what degree the Planning Department should work on pro- jects that do not have the full support of the City Council and establish specific priorities for that department. In response to Ambrisco, Vitosh said PPD's 7.15 full- and part-time staff, page 324/Proposed Operating Budget FY87, is a full-time equivalency figure and includes all staff. Strait asked how janitorial services are allocated to each department. Vitosh explained the City's outlying locations use their own janitors and Parks and. Recreation handles janitorial services at the Civic Center and Davis Hotel offices. In response to Strait, Berlin said the 1= City's current janitorial arrangement is cheaper than contracting or central- izing all janitorial services, the heating and cooling equipment maintenance is bid out under contract, and the janitorial services are reviewed annually. Franklin stated that it is assumed that the one vacant position in the Urban Planning Division will be filled in July. Strait inquired about the use of salary allocations for positions that are left vacant. Vitosh explained that the City only builds in a factor for personnel turnover and position vacan- cies and budgets for 98 percent of the salary expenditures. HUMAN RELATIONS - CARROLL, PAGE 41: Reel 86-C6, Side 1 Carroll reported the proposed budget is unchanged from last year's budget and the current workload in the department is being handled effectively due to the low employment activities, the hiring freeze, and no current collective W...... ................. ... .......... PAGE 7 bargaining.. Carroll cautioned Council to carefully consider any salary increases for administrative employees and said turnover and morale problems may occur from hiring new administrative employees at salaries higher than existing employees. Berlin noted Carroll's resignation and stated she has done a super job for the City. In response to Ambrisco, Carroll said the City will conduct a recruitment process into February. Ambrisco, Helling, and Berlin noted appreciation for Carroll's service to the City. FINANCE DEPARTMENT - VITOSH, PAGE 54: Reel 86-C6, Side 1 Vitosh stated data processing has been separated from the Accounting Divi- sion, and expanded service level request in data processing, page 72-73/Proposed Operating Budget FY87, was approved to provide computer ca- bling for off-site City office locations, and expansion of the computer system is being looked at. Vitosh said the City needs to drive more termi- nals and replace the tape drive of the computer system. Strait inquired about the City's integration of computer systems. Vitosh said staff is working on microcomputer applications and reviewing City department applica- tions for those microcomputers, the City is attempting to keep programs and systems interactive, and the current main frame lacks the power to drive the applications and terminals needed for the City, and the next major computer application will be a complete property file. Vitosh said the City may look at a lease purchase option for a large computer system and a new generation of computers are available and are compatible with the City's software. In response to Ambrisco, Vitosh said Civic Center remodeling did increase space for additional staff and has allowed for better use of the existing space. Vitosh stated the additional space leased for Public Works costs $25,000 annually. vitosh stated the expanded service level request for a small pickup truck for the Parking Division would be used by individuals responsible for towing cars. Vitosh said the use of the small truck should help increase the amount of revenue received. Strait asked how many vehicles are owned by Iowa City. Helling said he will compile an equipment list. Courtney inquired about fro osed the $40,000 interest income decrease in parking operations (page P Operating Budget FY87). Vitosh explained the reduction of the balance avail- able in the Parking Operations because of construction of additional levels of the parking ramp and the $250,000 transfer to the transit system caused the reduction in interest income. In response to Strait, Helling stated vehicles are put into a standard replacement schedule and are individually assessed before replacement is done. Helling said lease options for vehicle replacement is being considered. HOUSING INSPECTION SERVICES - BOOTHROY FRANTZ PAGE 169: Reel 86-C6, Side 1 Boothroy stated the reduction of one position has resulted in a reduction of service levels, the newly adopted fee schedule should cover the cost of expenditures within the Building Division, fees will not cover all expendi- tures of the Housing Inspection area, and Assisted Housing purchased another ten public housing units. Ambrisco inquired about the Housing Inspection system's use of Fire Depart- ment personnel. Boothroy stated Fire Department personnel have not been BaneiehattaiirsaDivision l chargingl begin reispetonfee. Srit nquedbout theabandoned vehicle ,£l IV PAGE 8 ordinance. Boothroy said Council will receive an update about the abandoned vehicle ordinance, the ordinance has been effective in getting vehicles removed, and the property owners are billed for towing of the vehicles. In response to Ambrisco, Seydel explained that the ten new public housing units are three-bedroom single-family dwellings and cost less than $52,000 each. Ambrisco suggested staff consider manufactured housing units. Seydel said the FY87 proposed budget will be submitted to the Federal government in April. Baker inquired about HUD annual contribution contract, page 304/Proposed Operating Budget FY87. Seydel said Section 8 Existing account !6513.2 are dollars from HUD, the annual contributions contract has a 1/30/87 termination date, and renewal of the contract is anticipated. Seydel said the Rental Assistance Program would be terminated if the monies are not renewed, money from HUD was used to purchase the 62 units owned by the City, and there is a proposal by the Federal Administration to forgive the loans for the units. Seydel explained that rent from the units pays taxes, administration costs, upkeep and insurance for the units. Seydel said the City pays ten percent of net income from the units in the form of taxes to Johnson County. Ambrisco inquired about Jim Clark's subsidized housing development. Seydel said all subsidized units are full and it is anticipated the other units will get rented. AIRPORT - ZEHR PAGE 257: Reel 86-C6, Side 1 Zehr reported that the Airport has increased revenues from increased flowage fees, farm ground rental, and a five to ten percent increase is expected from contract negotiations with the Iowa City Flying Service. Zehr explained that a committee has been established to develop proper zoning for commercial zoning of Airport property. Zehr said $23,000-$24,000 will be generated from the new HLM corporate hangar once the cost of the project has been amortized. Strait inquired about receiving FAA funds. Zehr said the City will be eligi- ble for FAA funding when the compliance project is complete. Zehr stated he assumes the FAA will initially fund $300,000 for runway repairs once the Airport is in compliance and up to $10 million for projects over the next ten years. Zehr noted that there is $7.5 billion in the Airport Trust Fund which is available to the FAA for allocations to airports. In response to Strait, Zehr stated a University doctoral student was utilized as a consultant for the Commuter Airline Feasibility Study. Zehr stated that runways are the immediate priority, 10 to 12 percent of the runways are critical and there are plans to replace sections of the concrete runway. In response to Baker, Zehr said there are 402 acres of land at the Airport and the Iowa City Air- port Commission cannot sell the Airport. CITY COUNCIL - BERLIN, PAGE 25: Reel 86-C6, Side 2 Berlin stated that Council needs to consider the level of support and long-term funding arrangements for human service agencies. Baker suggested allocating a travel budget for boards and commissions.. Berlin explained that currently boards and commissions submit travel requests to their respective operating department. 0 L. a .....,,,...,.,............<.., w:.::::::....--- ..--- V.,.,...... PAGE 9 ECONOMIC DEVELOPMENT - BERLIN, PAGE 37: Reel 86-C6, side 2 Berlin stated that the proposed budget is the same as last year's and there was a successful private fund -raisin economic development program through FirstamCapitol in aDevelopmentCity for n exStrait inquired about increasing the allocation. Councilmembers favored the current level of funding. Berlin said he will compile additional information about the economic development budget for Council. CITY CLERK - KARR PAGE 29: Reel 86-C6, Side 2 Ambrisco noted that the expanded service level request for a VT220 terminal was recommended for approval. Ambrisco said the City Clerk's office is a very well run segment of the community's government. CITY ATTORNEY - TIMMINS, PAGE 34: Reel 86-C6, Side 2 Timmins stated over -expenditures occurred in certain line items, library costs increased, therefore necessitating the increasing of that budget fig- ure, space is adequate for the Legal Department, and an intern from the University needfortadditionalms being personnelsed in thesLegalsDepartAmneibnt. Tiimmi sestatedttthe hat selfiinsuranceeprogram. aIn response totBaker,i Timminsi said thenLegislature will have difficulty passing legislation allowing for caps on liability. Meeting adjourned at 12:00 noon. P OFFICIAL COUNCIL ACTIONS - 2/11/86 The cost of publishing the following proceedings & claims is $ Cumula- tive cost for this calendar r year for said publication is $ Iowa City Counci , reg. mtg., 2/11/86, 7:30 P.M. at the Civic Center. Mayor Ambrisco presiding. Councilmembers pres- ent: Ambrisco, Baker, Courtney, Dickson, McDonald, Strait, Zuber. Absent: None. Mayor Ambrisco proclaimed February 14, 1986, Salute to Hospitalized Veterans Day; 1986, Kappa Alpha Psi Diamond Jubilee Year. Moved and seconded that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as amended: Approval of Official Council Actions of the regular meeting of 1/28/86, as published, subject to correction, as recommended by the City Clerk. Minutes of Boards and Commissions: CCN Comm. - 1/21/86; Resources Conser- vation Comm. - 11/18/85; Broadband Telecomm. Comm. - 1/21/86; P&R Comm. - 1/15/86; Civil Service Comm. - 12/3/85, 12/9/85, 1/11/86, 1/28/86; Bd. of Library Trustees - 1/23/86; Housing Comm. - 1/14/86; Mayor's Youth Employment Bd. - 1/22/86; Historic Preservation Comm. -1/15/86; Human Rights Comm. - 11/25/85. Motions and Resolutions: Class C Liquor License for Grunts, 826 S. Clinton. Class C Liquor License for Tycoon I.C., 223 E. Washington Street. RES. 86-28, ISSUING DANCING PERMIT. RES. 86-29, REFUND CIGARETTE PERMIT. RES. 86-30, REFUND CIGARETTE PERMIT. RES. 86-31, ISSUING CIGARETTE PERMIT. RES. 86 -32,✓. -I -QUO LICENSE REFUND. Class C Liquor` License and Sunday Sales for The Airliner, 22 S. Clinton. n g Setting public hearings: RES. 86-33, TO SET A PUBLIC HEARING FOR 2/25/86, FOR THE OPERATING BUDGET ESTIMATE FOR THE FISCAL YEAR JULY 1, 1986, THROUGH JUNE 30, 1987, THE ' KA Nv.vvvv!................ Count: ii Activitles Feoruary 11, 1986 Page 2 PROPOSED USE OF FEDERAL REVENUE SHAR- ING MONIES FOR THE FISCAL YEAR JULY 1, 1986, THROUGH JUNE 30, 1987, AND THE PROPOSED FIVE-YEAR CAPITAL IMPROVE- MENTS PROGRAM FOR FISCAL YEARS 1987-1991. Correspondence: Agnes Kuhn re- garding cuts in federal and state support. Joseph Holland regarding paving an alley between Dodge and Johnson streets, south of Bowery. John Roffman regarding "Parcel C", Lower Ralston Creek area. Curt Hames of Hames Mobile Homes requesting that City bus service be extended to Sun- rise Mobile Home Village on Scott Boulevard. Letters regarding the Skaugstad Drainage Study from Hanna and Antonio R. Damasio E Dorothy and Don Fowles. Letters in support of the Mayor's Youth Employment Program from Linda Lawrence and John P. Govier, Jr. Chairperson of CCN Comm. regarding reallocation of CDBG funds. Community Development Plan Subcommittee of the CCN Comn. regarding a community devel- opment plan and requesting input from the Council. George Nagle regarding a house moved by Max Yocum and left on public property in the 200 block of First Avenue. Letters regarding the Volunteer Program at the Senior Center from: Mary Gail Bentz; Bertha and William H. Crawford; Kathleen M. Norris; Alice M. Messer; Mona Jespersen; Pearl Zemlicka; William J. Coen; Richard Bailey; Margaret Lenihan; E. Davis; Frederic C. Bedard; Delores Lapse; Margaret Clover; Maxine Mickel; Glenn Jablonski; Mary Slaymaker; Isabelle and Maynard Welk; Louise H. Ledman; Henry W. Fox; Edith E. Boldt; Ruth P. Johnson; Dona E. Mason; R. Harvey; Ora B. Crites; June and Carl Pieper. Memo from the Civil Service Comm. submitting lists of certified applicants for the following positions: CDBG Coordinator/Planning and Program Development; Administra- tive Secretary/ Records Room Supervi- sor/Police. Memo from the Traffic Engr. re parking on Woodside Drive. February 11, 1785 Page 3 Applications for the Use of Streets and Public Grounds: Juan Cortez for permission to distribute Political material on the sidewalks in the area of Clinton and Washington streets and on City Plaza, approved -use of card table on sidewalk, de- nied. The Mayor declared the motion carried. A public hearing was held on an amend- ment to the Zoning Ordinance pertaining to the locational requirements of signs T permitted in the triangular area at street intersections. Moved and seconded that the ordinance to amend the Zoning Ordinance concerning the grace period and non -conforming room- ers in the RS -5, RS -8, RS -12 and RM -12 zones, be given first vote for passage. The Mayor declared the motion carried. Moved and seconded that the ordinance to amend the Zoning Ordinance to incorpo- rate the City's current sewage and indus- trial waste control regulations by reference, be given first vote for pas- sage. The Mayor declared the motion carried. Moved and seconded that the ordinance to rezone 2.10 acres located west of Old Highway 218, south of Eagle's parking lot and north of Ernest Street from CC -2 to P, be given first I Mayor ote r declared themotioncarriede. The Moved anseconded that ORD. -3278 TO REZONE 16.2 ACRES LOCATED OFF OF6WILLOW CREEK DRIVE AND NORTH OF HIGHWAY 1 WEST, i FROM COUNTY CH TO CI -1. Moved and ado. 86-34, TO ANNEX 16.2nded ACREStLOCATEDtOFFEOF WILLOW CREEK DRIVE AND NORTH OF HIGHWAY 1 WEST. Moved and seconded to adopt RES. 86-35, AGREEMENT UTWITHZITHE YO AN OLINLLO DREGARDING THE EXTENSION OF SEWER ALONG WILLOW CREEK DRIVE. j Moved and seconded that ORD. 86-3219, TO REZONE 2.81 ACRES LOCATED EAST OF MORMON TREK BOULEVARD, SOUTH OF TY'N CAE DEVELOPMENT AND WEST OF WESTSIDE PARK FROM ' COUNTY RI -A TO CO -1. Moved and seconded to adopt RES. 86-36, TO ANNEX 2.81 ACRES LOCATED EAST OF MORMON TREK BOULEVARD, SOUTH OF TY'N CAE ies 86 DEVELOPMENT AND WEST OF WESTSIDE PARK FROM COUNTY R1 -A TO CO -I (Johnson County Farm Bureau). Moved and seconded to adopt RES. 86-37, TO ANNEX CERTAIN CITY -OWNED PROP- ERTY, IINCLUDING WILLOW CREEK COURT, A PORTION OF WILLOW CREEK DRIVE AND PORTIONS OF FORMER RIGHT-OF-WAY OF HIGHWAY 1 WEST, SOUTHWEST OF SUNSET STREET. Councilmember McDonald acknowledged the work done on the Shared Housing Pro- ject and recent update received by Coun- cil. Baker noted the letter from Atty. Holland on the Consent Calendar re paving the alley between Dodge and Johnson and questioned when work would begin. Baker pointed out an additional newspaper vend- ing machine on City Plaza. Council re- quested staff contact the owner and see if it can be removed as it appears to be unused. Zuber questioned the status of the sidewalk near Westwinds and West High. The City Manager stated that the neighbors and the school district had met re possi- ble locations and a memo would be in the Council packet on Friday. Strait asked Council to reconsider the necessity of hiring an executive recruitment firm to aid in the City Manager selection process. The Mayor stated four• firms are scheduled to be interviewed by Council on 2/18 at no cost to the City. Council agreed to proceed with the interviews and decide after further discussion. The recommendations of the Committee on Community Needs noted as follows: (1) CCN recommends to the City Council that the $100,100 in CDBG funds for the acqui- sition of the Miller/Orchard Park be reallocated to the CDBG contingency fund. (2) CCN recommends to the City Council that $7,930 in CDBG funds be allocated to MECCA to cover project cost overruns. Moved and seconded that the money cur- rently on hold for purchase of parkland in Miller/Orchard Street area be reallocated back to the Block Grant contingency fund. The Mayor declared the motion carried. Moved and seconded to adopt RES. 86-38, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN ADDENDUM TO AN AGREEME14T WITH THE MID -EASTERN COUNCIL ON Council Activities February ll, 1986 Page 5 CHEMICAL ABUSE (MECCA) FOR THE USE OF 1985 COMMUNITY DEVELOPMENT BLOCK GRANT (COBG) FUNDS. Moved and seconded to adopt RES. 86-39, ADOPTING AND LEVYING FINAL SCHEDULE OF ASSESSMENTS AND PROVIDING FOR THE PAYMENT THEREOF; FOR THE FY86 ALLEY PAVING ASSESSMENT PROJECT. Moved and seconded to adopt RES. 86-40, AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH STANLEY CONSULT- ANTS, INC., TO UPDATE THE WASTE -TO -ENERGY STUDY. Moved and seconded to defer to 2/25/86 a resolution authorizing conveyance by quit claim deed to the University of Iowa of the vacated Melrose right-of-way be- tween Byington Road and Riverside Drive. ? The Mayor declared the motion carried. Moved and seconded to adopt RES. 86-41, AUTHORIZING EXTENSION OF INITIATION AND COMPLETION OF CONSTRUCTION ON URBAN RENEWAL PARCEL 65-2b. Moved and seconded to adopt RES. 86-42, CERTIFYING UNPAID SNOW REMOVAL AND SIDEWALK REPAIR CHARGES TO COUNTY AUDITOR IN THE SAME MANNER AS A PROPERTY TAX. Moved and seconded by Strait, to adopt RES. 86-43, THE ADMINISTRATIVE CLASSIFICA- TION/COMPENSATION PLAN. Moved and seconded to adopt RES. 86-44, AMENDING THE POSITION STATUS OF A POSITION IN THE TRANSIT DEPARTMENT. P.M. Moved and seconded to adjourn 9:00 Amore complete description of Council activities is on file in ffic of the City Clerk - - s/W LLIAM RISC s/MARIAN K. KARR, CITY CLERKF. Submitted for publication - 2/20/86 COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES February 11, 1986 Iowa City Council, reg. mtg., 2/11/86, 7:30 P.M. at the Civic Center. Mayor Ambrisco presiding. Councilmembers present: Ambrisco, Baker, Courtney, Dickson, McDonald, Strait, Zuber. Absent: None. Staffinembers present: Berlin, Melling, Timmins, Karr, Milkman, Cain, Beagle, Vogel. Council minutes tape recorded on Tape 86-C13, Side 2, 1 -End; 86-C17, Side 1, 1 -End. Mayor Ambrisco proclaimed February 14, 1986, Salute to Hospitalized Veterans Day; 1986, Kappa Alpha Psi Diamond Jubilee Year. The Mayor noted the addition of three items re The Airliner. Moved by Strait, seconded by Dickson, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as amended: Approval of Official Council Actions of the regular meeting of 1/28/86, as published, subject to correction, as recommended by the City Clerk. Minutes of Boards and Commissions: CCN Comm. - 1/21/86; Resources Conservation Comm. - 11/18/85; Broadband Telecomm. Conn. - 1/21/86; P&R Conn. - 1/15/86; Civil Service Comm. - 12/3/85, 12/9/85, 1/11/86, 1/28/86; Bd. of Library Trustees - 1/23/86; Housing Comm. - 1/14/86; Mayor's Youth Employment Bd. - 1/22/86; Historic Preservation Comm. -1/15/86; Human Rights Comm. - 11/25/85. Motions and Resolutions: Approving Class C Liquor License for Tom and Rick McDougall dba Grunts, 826 S. Clinton. Approving Class C Liquor License for Ambrose-Lovetinsky Inc. dba Tycoon I.C., 223 E. Washington Street. RES. 86-28, Bk. 89, p. 78, ISSUING DANCING PERMIT. RES. 86-29, Bk. 89, p. 79, REFUND CIGARETTE PERMIT. RES. 86-30, Bk. 89, p. 80, REFUND CIGARETTE PERMIT. RES. 86-31, Bk. 89, p. 81, ISSUING CIGARETTE PERMIT. RES. 86-32, Bk. 89, p. 82, LIQUOR LICENSE REFUND. Approving Class C Liquor License and Sunday Sales for Douglas A. Tvedt dba The Airliner, 22 S. Clinton. Setting public hearings: RES. 86-33, Bk. 89, p. 83, TO SET A PUBLIC HEARING FOR 2/25/86, FOR THE OPERATING BUDGET ESTIMATE FOR THE FISCAL YEAR JULY 1, 1986, THROUGH JUNE 30, 1987, THE PROPOSED USE OF FEDERAL REVENUE SHARING MONIES FOR THE FISCAL YEAR JULY 1, 1986, THROUGH JUNE 30, 1987, AND THE PROPOSED FIVE-YEAR CAPITAL IMPROVEMENTS PROGRAM FOR FISCAL YEARS 1987-1991. Correspondence: Agnes Kuhn regarding cuts in federal and state support. Joseph Holland regarding paving an alley between Dodge and Johnson streets, south of Bowery, City Mgr. to reply. John Roffman regarding "Parcel C", Lower Ralston Creek area. Curt Names of Names Mobile Homes requesting that City bus service be extended to Sunrise Mobile Home Village on Scott Boulevard, referred to the Transit Mgr. Letters regarding the Skaugstad Drainage Study from Hanna and Antonio R. Damasio & Dorothy and Don Fowles. Letters in support of the Mayor's Youth Employment Program from Linda Lawrence and John P. Govier, Jr. Chairperson of CCN Comm. regarding reallocation of COBB funds, City Mgr. ��.AM•aaa:a�..a.\...a.:.'. a'.....a<aav uiM..v::::......a a. Council Activities February 11, 1986 Page 2 to reply. Community Development Plan Subcommittee of the CCN Conm. regarding a community development plan and requesting input from the Council. George Nagle regarding a house moved by Max Yocum and left on public property in the 200 block of First Avenue, City Atty. to reply. Letters regarding the Volunteer Program at the Senior Center from: Mary Gail Bentz; Bertha and William H. Crawford; Kathleen M. Norris; Alice M. Messer; Mona Jespersen; Pearl Zemlicka; William J. Coen; Richard Bailey; Margaret Lenihan; E. Davis; Frederic C. Bedard; Delores Lapse; Margaret Clover; Maxine Mickel; Glenn Jablonski; Mary Slaymaker; Isabelle and Maynard Welk; Louise H. Ledman; Henry W. Fox; Edith E. Boldt; Ruth P. Johnson; Dona E. Mason; R. Harvey; Ora B. Crites; June and Carl Pieper. Memo from the Civil Service Conn. submitting lists of certified appli- cants for the following positions: CDBG Coordinator/Planning and Program Development; Administrative Secretary/Records Room Supervisor/Police. Memo from the Traffic Engr, re parking on Woodside Drive. Applications for the Use of Streets and Public Grounds: Juan Cortez for permission to distribute political material on the sidewalks in the area of Clinton and Washington streets and on City Plaza, approved - use of card table on sidewalk, denied. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried and reminded citizens of the public hearing on the FY87 budget scheduled for February 25. A public hearing was held on an amendment to the Zoning Ordinance per- taining to the locational requirements of signs permitted in the triangular area at street intersections. No one appeared. Moved by McDonald, seconded by Courtney, that the ordinance to amend the Zoning Ordinance concerning the grace period and non -conforming roomers in the RS -5, RS -8, RS -12 and RM -12 zones, be given first vote for passage. The Mayor declared the motion carried, 7/0, all Councilmembers present. Moved by McDonald, seconded by Dickson, that the ordinance to amend the Zoning Ordinance to incorporate the City's current sewage and industrial waste control regulations by reference, be given first vote for passage. The Mayor declared the motion carried, 7/0, all Councilmembers present. Moved by Zuber, seconded by Dickson, that the ordinance to rezone 2.10 acres located west of Old Highway 218, south of Eagle's parking lot and north of Ernest Street from CC -2 to P, be given first vote for passage. The Mayor declared the motion carried, 7/0, all Councilmembers present. Moved by Dickson, seconded by Baker, that ORD. 86-3278, Bk. 27, pp. 12-14, TO REZONE 16.2 ACRES LOCATED OFF OF WILLOW CREEK DRIVE AND NORTH OF HIGHWAY 1 WEST, FROM COUNTY CH TO CI -1 (owned by Olin Lloyd, Richard & Carol Barker, and Lewis Negus), be passed and adopted. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the ordinance adopted. Council Activities February 11, 1986 Page 3 Moved by Zuber, seconded by Strait, to adopt RES. 86-34, Bk. 89, pp. 84-85, TO ANNEX 16.2 ACRES LOCATED OFF OF WILLOW CREEK DRIVE AND NORTH OF HIGHWAY 1 WEST (Olin Lloyd, Richard & Carol Barker, and Lewis Negus). Af- firmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by McDonald, seconded by Zuber, to adopt RES. 86-35, Bk. 89, pp. 86-90, AUTHORIZING THE MAYOR TO SIGN AN AGREEMENT WITH OLIN LLOYD REGARDING THE EXTENSION OF SEWER ALONG WILLOW CREEK DRIVE. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolu- tion adopted. Moved by McDonald, seconded by Courtney, that ORD. 86-3279, Bk. 27, pp. 15-22, TO REZONE 2.81 ACRES LOCATED EAST OF MORMON TREK BOULEVARD, SOUTH OF TY'N CAE DEVELOPMENT AND WEST OF WESTSIDE PARK FROM COUNTY R1 -A TO CO -1 (Johnson County Farm Bureau), be passed and adopted. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the ordinance adopted. Moved by Courtney, seconded by Dickson, to adopt RES. 86-36, Bk. 89, pp. 91-92, TO ANNEX 2.81 ACRES LOCATED EAST OF MORMON TREK BOULEVARD, SOUTH OF TY'N CAE DEVELOPMENT AND WEST OF WESTSIDE PARK FROM COUNTY R1 -A TO CO -1 (Johnson County Farm Bureau). Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Zuber, seconded by Courtney, to adopt RES. 86-37, Bk. 89, pp. 93-94, TO ANNEX CERTAIN CITY -OWNED PROPERTY, INCLUDING WILLOW CREEK COURT, A PORTION OF WILLOW CREEK DRIVE AND PORTIONS OF FORMER RIGHT-OF-WAY OF HIGHWAY 1 WEST, SOUTHWEST OF SUNSET STREET. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Councilmember McDonald acknowledged the work done an the Shared Housing Project and recent update received by Council. Baker noted the letter from Atty. Holland on the Consent Calendar re paving the alley between Dodge and Johnson and questioned when work would begin. Staff will report back. Baker pointed out an additional newspaper vending machine on City Plaza. Council requested staff contact the owner and see if it can be removed as it appears to be unused. Zuber questioned the status of the sidewalk near Westwinds and West High. The City Manager stated that the neighbors and the school dis- trict had met re possible locations and a memo would be in the Council packet on Friday. Strait asked Council to reconsider the necessity of hiring an executive recruitment firm to aid in the City Manager selection process. The Mayor stated four firms are scheduled to be interviewed by Council on 2/18 at no cost to the City. Council agreed to proceed with the interviews and decide after further discussion. The recommendations of the Committee on Community Needs noted as follows: (1) CCN recomnends to the City Council that the $100,100 in CDBG funds for the acquisition of the Miller/Orchard Park be reallocated to the CDBG contin- gency fund. (2) CCN recommends to the City Council that$7,930 in CDBG funds be allocated to MECCA to cover project cost overruns. After discussion, moved by McDonald, seconded by Courtney, that the money currently on hold for purchase of parkland in Miller/Orchard Street area be reallocated back to the •��A Naaa aav ...v'�{a..v ...a a.a Council Activities February 11, 1986 Page 4 Block Grant contingency fund. Staffinember Milkman present for discussion. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. In reference to the second reconnendation, Councilmember Luber erruns raised concernsExecutiveECCA. Arthur r D i ector the cost Ov of MECCA, appeared. Individual ienceby MCouncilmembers expressed views. The recommendation would e formallyactedupon with the netitemon the agenda. Moved by McDonald, seconded by Courtney, to adopt RES. 86-38, Bk. 89, PP. AN TO AN,AUTHORIZING AGR AGREEMENT WITHETHEYOR KID -EASTERN TO SIGNt40 COUN IL THEITY ON CHEMICAL ABUSECLERK TOT (MECCA)ADDENDUM FOR THE USE OF 1985 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS. The Mayor declred of rll calla vote: Ayes: Dickson, Mresolution cDonald,w�Ambrisco,th the oCourtney. Nays: trait, Zuber, Baker. Moved by Strait, seconded by McDonald, to adopt RES. 86-39, Bk, 89, PP. FOR THEIPAYMENTADOPTING THEREOF; FORYTHE FY86ING LALLEY PAVING ASSESSMENT SCHEDULE OF ROJECT.AND VIAffirma- tive roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Baker, seconded by Dickson, to adopt RES. 86-40, Bk. 89, PP. 110-120, AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH STANLEY INC., TO UPDATE CONSULTANTS, THE WASTE -TO -ENERGY STUDY. The City Manager ie study. mous,n7/0,1eall Councilmembers present. ThefMayormdeclaredathevresolution adopted. Moved by Zuber, seconded by Strait, to defer to 2/25/86 a resolution authorizing conveyance by quit claim deed to the University of Iowa of the -of-way between Byington Road and Riverside Drive. The vacated 1lelrose right Mayor declared the motion carried unanimously, 7/0, all Councilmembers pres- ent. Moved by Baker, seconded by McDonald, to adopt RES. 86-41, Bk. 89, P. 121, AUTHORIZING EXTENSION OF INITIATION AND COMPLETION OF CONSTRUCTION Oi URBAN RENEWAL PARCEL 65-2b, to Small -Mears Building Company. Mears present for discussion. Councilmembers noted concerns re the deterio- ration of Blackhawk Mini Park. The Mayor declared the resolution adopted, 6/1, with the following division of roll call vote: Ayes: Ambrisco, Baker, Courtney, Dickson, McDonald, Strait. Nays: Zuber. Moved by Zuber, seconded by McDonald, to adopt RES. 86-42, Bk. 89, PP. 122-124, CERTIFYING UNPAID SNOW REMOVAL AND SIDEWALK REPAIR CHARGES TO COUNTY WUDIITORR cIN T1hanges toEthelllistNER Aas presentedS A . TAffirmative AX. The trollecall rk svote unanie mous, ch all tthelistCouncilmembers present. The Mayor declared the resolution adopted. I Council Activities February 11, 1986 Page 5 Moved by Dickson, seconded by Strait, to adopt RES. 86-43, Bk. 89, p. 125, AMENDING THE ADMINISTRATIVE CLASSIFICATION/COMPENSATION PLAN, salary adjustments for Police and Fire Department Administrative positions. Af- firmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Dickson, seconded by Courtney, to adopt RES. 86-44, Bk. 89, p. 126, AMENDING THE POSITION STATUS OF A POSITION IN THE TRANSIT DEPARTMENT, increasing Operations Assistant position to full-time. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Dickson, seconded by Courtney, to adjourn 9:00 P.M. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. MARIAN K. KARR_,_nTTTEERr_ lit"cur1w, miiilyw1ull :m I COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES February 25, 1986 Iowa City Council, reg, mtg., 2/25/86, 7:30 P.M. at the Civic Center. Mayor Ambrisco presiding. Councilmembers present: Ambrisco, Baker, Courtney, Dickson, McDonald, Strait, Zuber. Absent: None. Staffinembers present: Berlin, Helling, Timmins, Karr, Vitosh, Meisel, Kimble, Beagle, O'Malley, Davidson, Penney. Council minutes tape recorded on Tape 85-C17, Side 2, 1 -End; 86-C22, Sides 1 and 2; 86-C23, Side 1, 1 -End; and Side 2, 1-152. i i The Mayor presented a plaque of appreciation to departing City Manager Neal Berlin and thanked him for his excellent leadership and distinguished I service to the community over the past 11 years. The Mayor delivered his State of the City Message. i The Mayor proclaimed February 24-28, 1986, as SERTOMA'S FREEDOM WEEK; March, 1986 as SOCIAL WORK MONTH. Councilmember Strait requested that a letter and petition be included in the Consent Calendar. Moved by Strait, seconded by Zuber, that the following items and recommendations in the Consent Calendar be received, t or approved, and/or adopted as amended: k f Approval of Official Actions of the regular meeting of 2/11/86, as published, subject to correction, as recommended by the City Clerk. Minutes of Boards and Commissions: Airport Comm. - 1/15/86, 1/28/86; Housing Comm. - 1/14/86, 2/11/86; Historic Preservation Comm. C - 1/23/86; P&Z Comm. - 2/6/86. Motions and Resolutions: Approving Class C Liquor License and Sunday Sales for Amelias, 223 E. Washington. Approving Class E Beer Permit and Sunday Sales for Pester Marketing Company 859, 302 S. a. �! Dubuque Street. Refund portion of Class C Liquor License and Sunday i Sales for The Airliner, 22 S. Clinton. RES. 86-45, Bk. 89, p. 127, ISSUING DANCING PERMIT. Setting public hearings: To set a public hearing on 3/25/86, on applications for four units Section 8 Existing Housing Vouchers. Motions: Approving a taxicab stand for City/Yellow Cab in front of Wilson Sporting Goods on College Street. Approving disbursements in the amount of $2,875,399.26 for the period of 1/1 thru 1/31/86, as recommended by the Fin. Dir., subject to audit. Correspondence: City Mgr. regarding his departure from Iowa City. Petition signed by 500 people (residents of Iowa City and non-resi- dents) requesting that an ice skating rink be built in the lot adja- cent to the Holiday Inn. Petition signed by 22 residents of 2254 South Riverside Drive (Thatchers Mobile Court) complaining of the loud noise of snow removal trucks during night hours. National Arbor Day Foundation announcing Iowa City's designation as Tree City USA. Memo MINUTES COUNCIL ACTIVITIES FEBRUARY 25, 1986 PAGE 2 from the Traffic Engr. regarding "No Parking Here to Corner" sign on Templin Road at Park Road. Letter from Ardath Jagnow regarding the budget. Petition from 64 residents opposing adding additional staff at the Senior Center. Applications for the Use of Streets and Public Grounds: KGAN to park a production van on the east side of Old Capitol Mall, between the planters, from 2/11 to 2/21/86, approved. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Courtney, seconded by Dickson, to set a public hearing for 3/11/86 on an amendment to the Zoning Ordinance to revise the definition of monument signs and to permit monument signs in the CB -10 zone. The Mayor declared the motion carried, 7/0, all Councilmembers present. Moved by McDonald, seconded by Courtney, that the ordinance to amend the Zoning Ordinance pertaining to the location requirements of signs located in the triangular area at street intersections, be given first vote for passage. The Mayor declared the motion carried, 6/1, with the following division of roll call vote: Ayes: Courtney, Dickson, McDonald, Strait, Zuber, Ambrisco. Nays: Baker. Moved by Zuber, seconded by Strait, that the ordinance to amend the Zoning Ordinance concerning the grace period and non -conforming roomers in the RS -5, RS -8, RS -12 and RM -12 zones, be given second vote for passage. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Strait, seconded by Zuber, that the rule requiring ordinances to be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the second consideration and vote be waived and that ORD. 86-3280, Bk. 27, pp. 23-25, TO AMEND THE ZONING ORDINANCE TO INCORPORATE THE CITY'S CURRENT SEWAGE AND INDUSTRIAL WASTE CONTROL REGULATIONS BY REFERENCE, be voted on for final passage at this time. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Strait, seconded by Dickson, that the ordinance be finally adopted at this time. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the ordinance adopted. Moved by Strait, seconded by Dickson, that the rule requiring ordi- nances to be considered and voted on for passage at two Council meetings prior to the meeting at which it is to be finally passed be suspended, the second consideration and vote be waived and that ORD. 86-3281, Bk. 27, pp. 26-30, TO REZONE 2.10 ACRES LOCATED WEST OF OLD HIGHWAY 218, SOUTH OF EAGLE'S PARKING LOT AND NORTH OF ERNEST STREET FROM CC -2 TO P, be voted on for final passage at this time. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Courtney, seconded by Strait, that the ordinance be finally adopted at this time. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the ordinance adopted. MINUTES COUNCIL ACTIVITIES FEBRUARY 25, 1986 PAGE 3 Moved by Baker, seconded by Zuber, to approve the recommendation of the P&Z Comm. that the rezoning request from Country Mart is inconsistent with the policy for Area 2 of the Fringe Area Policy Agreement. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. A public hearing was held on the Operating Budget Estimate for the Fiscal Year July 1, 1986, through June 30, 1987, the proposed use of Federal Revenue Sharing Monies for the Fiscal Year July 1, 1986, through June 30, 1987, and the proposed Five Year Capital Improvements Program for Fiscal Years 1987-1991. The following people appeared: Faith Knowler, League of Women Voters; Pat Meyer, Domestic Violence Project; Mary Child, Community Coordinated Child Care (4C's); Rita Sandhagen, 4C's; Agnes Kuhn, Senior Center; Geri Hall, Senior Center; David Poula; Bill Coen, Senior Center; and Robert Welsh. Moved by Dickson, seconded by Strait, to accept the statement from Knowler representing the League of Women Voters. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. Finance Director Vitosh explained that any increases in the budget would require republishing notice and holding another public hear- ing. Vitosh noted that changes in the CIP budget could be done inter- nally. Individual Councilmembers expressed their views on the proposed half-time position at the Senior Center. Moved by Zuber, seconded by Strait, to amend the proposed budget and include a half-time position for the Senior Center. Zuber, Strait, Dickson, and McDonald supported the amendment. Baker, Courtney, and Ambrisco did not. Moved by Zuber, sec- onded by Dickson, to set a public hearing on the FY87 budget for 3/11. The Mayor declared the motion carried, 5/2, with Courtney and Ambrisco voting "nay." Individual Councilmembers acknowledged the job done by City Mgr. Berlin and wished him the best on his new position in Arvada, Colorado. Moved by McDonald, seconded by Dickson, to adopt RES. 86-46, Bk. 89, p. 128, APPROVING THE APPOINTMENT OF DALE HELLING AS ACTING CITY MANAGER FOR THE CITY OF IOWA CITY, at a salary of $52,000 a year. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Zuber, seconded by Strait, to adopt RES. 86-47, Bk. 89, p. 129, AUTHORIZING APPLICATION FOR FOUR SECTION 8 EXISTING HOUSING VOUCHERS AND REQUESTING FUNDS. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Zuber, seconded by Baker, to adopt RES. 86-48, Bk. 89, p. 130, AUTHORIZING AN EXTENSION THROUGH MARCH 15, 1986, FOR RECEIVING A BINDING FINANCIAL COMMITMENT, AND AN EXTENSION THROUGH APRIL 15, 1986, FOR FINALIZING A REAL ESTATE CONTRACT FOR THE SALE OF PARCEL "C" LOCATED IN THE LOWER RALSTON CREEK AREA OF IOWA CITY, IOWA, with John Roffman. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. ..........ay..<....�.,.,....�: a.v. MINUTES COUNCIL ACTIVITIES FEBRUARY 25, 1986 PAGE 4 Moved by Strait, seconded by Zuber, to adopt RES. 86-49, Bk. 89, pp. 131-133, AUTHORIZING CONVEYANCE BY QUIT CLAIM DEED TO THE UNIVERSITY OF IOWA OF THE CITY'S INTEREST IN THE VACATED MELROSE AVENUE RIGHT-OF-WAY BETWEEN BYINGTON ROAD AND RIVERSIDE DRIVE. Bob Welsh appeared and ques- tioned if a clause could be added to assure that the City could acquire the land back from the University if they needed it. After discussion Council agreed to proceed without the clause. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the reso- lution adopted Moved by Strait, seconded by Zuber, to adopt RES. 86-50, Bk. 89, pp. 134-140, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN AGREEMENT WITH GOODWILL INDUSTRIES OF SOUTHEAST IOWA FOR THE USE OF 1986 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS TO RENOVATE THE GOODWILL INDUS- TRIES EMPLOYMENT TRAINING FACILITY FOR VOCATIONALLY DISADVANTAGED PERSONS, for $127,000. Affirmative roll call vote unanimous, 7/0, all Council - members present. The Mayor declared the resolution adopted. Moved by Zuber, seconded by Strait, to adopt RES. 86-51, Bk. 89, pp. 141-146, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN AGREEMENT WITH THE MAYOR'S YOUTH EMPLOYMENT PROGRAM (MYEP) FOR THE USE OF 1986 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FOR THE MYEP/IOWA YOUTH CORPS SUMMER CONSERVATION PROGRAM, for $26,860. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the reso- lution adopted. Moved by McDonald, seconded by Zuber, to adopt RES. 86-52, Bk. 89, pp. 147-148, AUTHORIZING THE FILING OF AN APPLICATION AND EXECUTION OF A GRANT AGREEMENT WITH THE DEPARTMENT OF TRANSPORTATION, UNITED STATES OF AMERICA, UNDER SECTION 5 OF THE URBAN MASS TRANSPORTATION ACT OF 1964, AS AMENDED. Staffinember Davidson stated the grant would be funded 80% by the Federal government and 20% by the City. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Dickson, seconded by Courtney, to adopt RES. 86-53, Bk. 89, pp. 149-155, APPROVING, AND AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST, AN AGREEMENT WITH JENSEN-OLDANI & ASSOCI- ATES, INC., FOR THE PROVISION OF CONSULTING SERVICES IN CONNECTION WITH THE CITY'S SEARCH FOR A CITY MANAGER. Ambrisco and Dickson clarified the additional expenses mentioned during the initial interview. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Mary Child, 4C's, appeared to clarify Council's position of funding her agency in FY87. After discussion, the Mayor stated there was not support for funding the agency this year but encouraged her to apply next year. I ��MY\Nl V<acal.a\t\af\aatia♦ t<\<V<CV+++.4w.�x.. r....»aV<a.nn�w�.�.:.....xiii..Vw.V .v�wY.. ..vnH�.Hv.av`Wv.��"/ t MINUTES COUNCIL ACTIVITIES FEBRUARY 25, 1986 PAGE 5 Moved by McDonald, seconded by Dickson, to adjourn, 10:10 P.M. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. /4WIM A RIS O, MYOR MARI N K. KARR,' ITY CLERK Informal Council Discussion February 18, 1986 Informal Council Discussion: February 18, 1986, at 6:00 p.m. in the ounce am ers a e iv c Center. Mayor Bill Ambrisco presiding. Council Present: Ambrisco, Zuber, Strait, McDonald, Baker, Courtney, Dickson p.m.). Staff Present: Melling, Karr, Timnins, Smith. Tae-recorded: Reel 86-C15, Side 1, 165-End, Side 2, all; 86-C18, all; - a ; 86-C20, Side 1, 1-47. MERCER PARK SWIMMING POOL: Reel 86-C15, Side 1 Neuhauser, co-chair of the Joint Swimming Facility Committee, introduced Ken Wictor, Neumann Monson. Wictor reviewed the Report on Mercer Park Pool; discussed the codes, recommended practices, discretionary/functional considerations and existing conditions as they relate to the Mercer Park pool facility; and reported that standards from FINA, NCAA, and the U.S. Swim Group should be considered the minimum standards for safe operation of the pool facility. I Wictor said the Mercer Park pool does not meet all of the code require- ments or minimum standards of the recommended practices of FINA, NCAA and USS; the pool is located below the grade water table; the facility is using four times the amount of water it should be using, water leakage is creating soil erosion and voids beneath the pool, and the facility does not have a recirculating system. Wictor outlined alternatives and costs for renovation of the pool as follows: $664,700 - Complete renovation of all major systems to meet all codes. $482,000 - Meet code requirements, reduce to one diving board. $300,000 - Only includes repairs directly related to code require- ments and does not include new filters or new deck. $ 10,000 - Repairs to use pool one year and requires discussion with State regarding acceptable repairs. Strait inquired about designs for the new facility. Wictor stated a new facility cannot be designed until the future disposition of the Mercer Park pool is decided upon and demolition of the existing pool would cost $34,000-$35,000. Ambrisco asked about recommendations from the State regarding meeting code requirements. Wictor recommended the City submit a specific proposal to the State to keep the pool operational for one year, to remove all diving boards, remove racing stripes, repair wading pool, and repair filters. Wictor explained that the State will not give written approval but may approve some type of contingent operation. Wictor stated that some repairs are needed due, to hazardous conditions. Councilmembers discussed the various repair alternatives. McDonald asked if there would r i� MINUTES INFORMAL COUNCIL DISCUSSION FEBRUARY 18, 1986 PAGE 2 be additional costs each year if the $600,000 renovation was done. Wictor stated there would be additional costs associated with the filtering system. Strait asked about the maintenance and life of the pool after the $600,000 repairs. Wictor said there will always be problems associated with the pool's location in a high water table. Underground water needs to be pumped out when the pool is drained. The bathhouse design does not function for handicapped and it is difficult to supervise. Zuber suggested that Council approve the Joint Facility Committee's recom- mendation to expend minimum funds necessary to meet safety and maintenance needs to keep the Mercer Park pool open until a new facility is built and the City Park pool is renovated. Councilmembers discussed the liability of keeping the Mercer Park pool open. In response to Courtney, Wictor recommended eliminating diving boards. Neuhauser stated a bond issue needs Ambrisco iscoaskedbe sCouncildto approve to the Commissioner Elections the FaciilityCommittees recommen- dations as outlined February 6, 1986, Iowa City Community Aquatic Center iConference memorandum by Kevin Monson. Zuber recommended that if the State does not approve minimum repairs for operation for opening the pool, the pool should be closed. Strait raised questions concerning liability. Neuhauser said the pool should be closed if the State does not approve the minimum repairs and the new pool should serve recreational and instruc- tional purposes. Baker asked if the City would be absolved of liability if the State approves the stop gap repairs. Timmins stated that as long as the City is insured for general liability, staffing is kept up, and some operational changes are made to address major concerns at the pool, the risk to the City in continuing to operate the pool would be accept- able. Baker recommended closing the pool. Ambrisco noted that Council is interested in a swimming pool with future expansion capabilities. Council approve the Joint Facility recommendation with the additional provision that if the State does not approve minimum repairs, the pool should be closed. Council Time Reel 86-C15, Side 2 1. Helling stated Council received a February 13, 1986, memo from the City Manager regarding vacant positions and it is anticipated that the seven full-time positions will be filled in FY87. In response to Baker, Helling stated he will check on the status of the vacancy in the Planning Department. 2. Helling stated Council received a February 10, 1986, memo from the City Manager regarding selection of Human Relations Director. Council discussed when the Human Relations Director should be hired and agreed to proceed immediately with the hiring of that position. 3. Helling reviewed his February 14, 1986, memo regarding purchase of police patrol cars. In response to Ambrisco, Helling stated three bids were received. Courtney asked Helling to contact the local Ford dealership regarding promptness of warranty service. Ambrisco asked Helling to contact all local bidders and explain the bid process. MINUTES INFORMAL COUNCIL DISCUSSION FEBRUARY 18, 1986 PAGE 3 4. Strait inquired about discussion of the Iowa Community School District thing. Helling said that discussion could be scheduled for an infor- mal Council meeting. 5. Ambrisco noted that the Park -and -Shop discussion should also be sched- uled. 6. Strait stated the first committee meeting on the transit will be held Thursday. EXECUTIVE SEARCH FIRM'S INTERVIEWS: Reel 86-C15, Side 2 Councilmembers interviewed the following executive search firms: Wolf and Associates - Mercer & Slaven. Mercer & Slaven of Wolf and Associates presented information about the City Manager selection process and stated they will personally be involved. Slaven explained a critical path process will be used and will include development of job description, recruitment, personal interviews, reference checks, first-hand observations and providing a detailed report on each recommended candidate. Slaven said he will work with the City Council, citizens' committees, communicate with Council frequently throughout the process, and complete the search within 60 days. Mercer emphasized his experience with Midwest recruiting, open meetings laws, and recruitment of women and minorities. In answer to Council questions, Mercer stated Slaven would be the primary person handling the search, salary information could be provided, and he is experienced in working with promotions from staff within the City government. Korn -Ferry - Paul Reaume Reaume stated Korn -Ferry is the largest executive search firm, recruits nationally, and has a strong background in recruitment of women and mi- norities. Reaume noted he personally would be the recruitment director and he has worked with the International City Manager Association's minor- ity program. In response to Strait, Reaume said the $13,500 fee is not negotiable. Reaume stated salary ranges for the City Manager position would be established during the recruitment profile development process, candidates should be flexible in working with Council and communities since Iowa City has strong community participation and candidates should not be selected without full knowledge of the Council's concerns. Reaume stated he will attempt to interview candidates in their own communities and spouses should be invited to the interviews held in Iowa City. Reaume is a native of Kansas and is familiar with the Midwest. Jensen-Oldani & Associates - Jerrold Oldani Oldani explained that a task team will be used for the search and will include a primary consultant, backup consultant, research associate. and clerical support person; although the client -based is only west of the Mississippi, the candidate -based is nation-wide; and Jensen-Oldani & 2--i/ ��XNvv{ataSt.v\L♦•.oat .aa:v-.v v!aaawtri::::.�::.v MINUTES INFORMAL COUNCIL DISCUSSION FEBRUARY 18, 1986 PAGE 4 Associates is familiar with executive recruitment in Iowa. In response to Strait, Oldani outlined his experiences with recruitment of women and minorities. Oldani explained that the initial candidate list would be reduced to 35 candidates through an in-house rating system, principals would then telephone interview the 35 applicants and prepare a spread sheet analysis for Council, and then would visit each candidate on the Council's approved candidate list. Uldani stated that four to five hour interviews are held with each potential candidate. Oldani said that preliminary research will be done in Iowa City to establish a profile of the community, City Councilmember and staff interviews will be held, and contacts will be made with the Library and Airport commissions. Oldani noted that no individual in Jensen-Oldani & Associates carries more than a five assignment workload. Baker inquired about background checks of candidates. Oldani stated that each candidate is interviewed and refer- ences are checked. Oldani noted that his firm does not conduct police investigations or use private investigating services. Strait inquired about the length of the City Manager search. Oldani said the search may take up to 90 days because the firm uses a fresh recruitment process for each new executive search assignment. Strait inquired about establishment of salary ranges for the position. Oldani stated a salary range should be based on what the City can .pay and research regarding the job worth. Baker inquired about the Jensen-Oldani & Associates obligations after placement of the City Manager. Oldani explained that he would contact the City at three months, six months, and 12 months to do a performance evaluation with Council and candidate, and Jensen-Oldani & Associates offers a one-year guarantee on the placement. Oldani explained his firm will come back and do another search for only expenses if there is a voluntary termination or termination for cause of the position. Ralph Anderson & Associates - Gary Brown Brown explained that Ralph Anderson & Associates is a full service con- sulting firm that contains divisions in executive recruitment, personnel, management organization, and finance; the firm is. active in the Interna- tional City Manager Association's minority program; and specialize in government recruitments. Brown explained that the search process will include interviewing City Councilmembers, placing ads in journals for candidates, collecting resumes, background checks, and presenting Council with verbal and written summaries of each candidate. Brown stated bi-weekly reports would be supplied to the City regarding the status of candidates, cost of the search is $11,000 plus reimbursement for direct expenses, and candidates would be identified in a 60-90 day period. Strait asked what policies were established regarding affirmative action. Brown stated his firm is currently working with the International City Managers Association to establish a data bank of women and minority candi- dates. In response to Courtney, Brown stated that his firm does national recruitment and he is currently carrying a five assignment caseload. Dickson inquired about participation with potential candidates. Brown stated that candidates are given continual feedback about the process. Courtney inquired about the establishment of a salary range. Brown ad- vised Councilmembers to negotiate a complete compensation package and said salary information would be provided. MINUTES INFORMAL COUNCIL DISCUSSION FEBRUARY 18, 1986 PAGE 5 Discussion: Councilmembers discussed selection of an executive recruitment firm. Councilmembers decided to retain Jensen-Oldani b Associates for City Manager recruitment. Councilmembers discussed the function of the citi- zens committee as it relates to the City Manager recruitment process and decided the conmittee would work with the executive recruitment search firm in the review and reduction in the number of potential candidates before the final five candidates are presented to Council. Ambrisco will contact Jerrold Oldani regarding the appointment and sched- ule a 7:30 a.m. breakfast meeting at the Holiday Inn. The meeting adjourned at 10:35 p.m. ,t— // %4 i i I i MINUTES INFORMAL COUNCIL DISCUSSION FEBRUARY 18, 1986 PAGE 5 Discussion: Councilmembers discussed selection of an executive recruitment firm. Councilmembers decided to retain Jensen-Oldani b Associates for City Manager recruitment. Councilmembers discussed the function of the citi- zens committee as it relates to the City Manager recruitment process and decided the conmittee would work with the executive recruitment search firm in the review and reduction in the number of potential candidates before the final five candidates are presented to Council. Ambrisco will contact Jerrold Oldani regarding the appointment and sched- ule a 7:30 a.m. breakfast meeting at the Holiday Inn. The meeting adjourned at 10:35 p.m. ,t— // %4 r i L: MtM ........... Informal Council Discussion February 24, 1986 Informal Council Discussion: February 24, 1986, 6:35 p.m. in the Council Chambers at the Civic center. Mayor Bill Ambrisco presiding. Council Present: Ambrisco, Strait, Dickson, Zuber, Courtney. Absent: a er, c oma Staff Present: Berlin, Timmins, Karr, Lundell, Beagle, Helling, Vitosh, oen�er. Tape-recorded: Reel 86-C16, Side 2, 283 -End; 86-C21, Side 1, 1 -End. PLANNING AND ZONING MATTERS: Reel 86-C16, Side 2 A. Settina a Dublic hearing on an amendment to rho znni„n nMi.,.n,•e .c..ac ..ac cl n.....m. ul niununnIM bi ns ro perm7r monument S1 ns in the CB -10 zone. Beagle stated the amendment c arifies the efin tion o mond ument signs and provides greater flexibility of placement of the signs in the CB -10 zone. B. Ordinance to amend the Zoning Ordinance Dertainino to the lnratinn seccions. no aiscussion. C. Ordinance to amend the Zoning Ordinance concernin the race eriod of non -con orm ng roomers n e - , - an zones. No discussion. D. Ordinance to amend the Zonin Ordinance to inc orate the Cit is Curren sewaa an in us ria was a control re u a ons re erence. Beagle stated! e amendment willeliminate up ica on and ambiguities by placing the City's sewage discharge regulations in one part of the Code of Ordinances. Councilmembers agreed to waive second considera- tions of agenda items 5d. and 5e. E. Ordinance to rezone 2.10 acres located located west of Old Hinhwav to r. no aiscussion. F. Recommendation of and ZoningCommission on the rezonin o acres in thePnnrBeagle stated the an - ning and—Z-67555 Commission recommended a the request to rezone 5.2 acres is inconsistent with the policy of Area 2 of the Fringe Area Policy Agreement be conveyed to the Johnson County Board of Supervi- sors. COUNCIL TIME/AGENDA: Reel 86-C16, Side 2 1. Strait reported a transit organizational meeting was held, he was elected Chairperson, three University of Iowa students are assisting with marketing, and the Council will receive agendas and minutes of the meetings. MINUTES INFORMAL COUNCIL DISCUSSION FEBRUARY 24, 1986 PAGE 2 2. Courtney inquired about the availability of FAUS funding for the North Dubuque Street project. Helling stated Councilmembers received the February 18, 1986, memo regarding North Dubuque Street reconstruction project and delay in that availability of funds may delay the project. Berlin recommended that Council contact congressional delegations while in Washington. Council requested no additional trees be cut until the funding question is resolved. 3. In response to Courtney, Berlin stated that the Traffic Engineer can compile figures about the First Avenue and Muscatine intersection and assesment of left turn arrows for north/south traffic. 4. Courtney requested staff research Bed and Breakfast establishment provisions in the Iowa City Zoning Ordinance. Berlin stated he will check past Zoning Interpretation Panel opinions regarding this mat- ter. 5. Dickson noted Councilmembers received City Attorney Timmins' February 19th memo regarding the removal of the Max Yocum house from the middle of the street. 6. Dickson commented Councilmembers had received the February 11, 1986, Housing Audit memorandum from Rosalie Reed. 7. Ambrisco inquired about the parking for the County office facility. Berlin stated he had discussions with Harold Donnelly and requested a proposed layout. A map was included in Council's packet. In re- sponse to Ambrisco, Berlin stated a gift of the proposed parking area is not intended. Staff will obtain an appraised value of the parcel. 8. Ambrisco reminded members of a special informal Council discussion with the Planning and Zoning Commission scheduled February 27, 1986. 9. Zuber reviewed information received at Tuesday's and Wednesday's Clear Creek development meetings. 10. Strait inquired about changes to the proposed FY87 budget. Yitosh explained a public hearing will be held tomorrow and Council needs to approve the budget on March 11. Vitosh stated that Council cannot increase the tax levy without holding an additional public hearing. PARK -AND -SHOP PROGRAM: Reel 86-C16, Side 2 Tom Muller, Barb Waters, and David Rodman, representing the Downtown Association, asked Council to consider charging Park -and -Shop users 30 cents per hour for parking instead of s per hour. Muller stated 11 out of 65 merchants involved with the Park-an40 centd-Shop program have dropped out since the City increased parking rates to 40 cents per hour. Dickson wouldred eostbout cost to the City $12,300CinyFY86iandh$36,800n in the Y87. Vitoshunoted concerns about merchants' employee use of the program. Of 636 park -and- in MINUTES INFORMAL COUNCIL DISCUSSION FEBRUARY 24, 1986 PAGE 3 shop tickets checked on one day, Fowler explained 254 tickets had three or more stamps from the same store. Berlin recommended against approving subsidizing the Park -and -Shop program until employee use problems are resolved. Rodman stated the Downtown Association will work to resolve employee use of the program. Strait asked if merchants would be willing to accept 35 cents per hour. Muller stated a 35 cents per hour charge would not be a viable alternative. Councilmembers discussed parking, availability of parking permits, and use of the transit system. Vitosh explained that funds to subsidize the Park -and -Shop program would have to come from the General Fund and would reduce funding available for transit. Berlin recommended that Fowler work with the Downtown Association to resolve employees' problems. Ambrisco stated that the Council has a commitment to downtown Iowa City and input on the Park -and -Shop program will be solicited from the two absent Councilmembers. Ambrisco asked the Downtown Association to consider raising the minimum purchase to $10 to receive one-hour parking. AUDIO SYSTEM: Reel 86-C21, Side 1 Karr asked Councilmembers for direction regarding installation of a new audio system in Council Chambers. Ambrisco stated plans to install a new audio system should be put on hold until money becomes available. Council concurred. EXECUTIVE SESSION: Reel 86-C21, Side 1 Moved by Strait, seconded by Zuber, to adjourn to executive session under Section 20 Collective Bargaining to discuss as a public employer strategy regarding collective bargaining with City employee organizations as such discussion is exempted from the provisions of Chapter 21, according to Chapter 20.17(3) and Section 21.5.I Evaluation to evaluate the profes- sional competency of an individual whose appointment, hiring, and perform- ance where discharge is being considered when necessary to prevent needless and irreparable injury to that individual's reputation and that individual requests a closed session (City Attorney evaluation). Affirma- tive roll call vote unanimous, 5/0, Baker and McDonald absent. Mayor declared the motion carried. Council adjourned to executive session at 7:30 p.m.