HomeMy WebLinkAbout1986-02-25 Resolution4(0
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RESOLUTION NO. 86-45
RESOLUTION TO ISSUE DANCING PERMIT
BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA,
that a Dancing Permit as provided by law is hereby granted
to the following named person and at the following described
locations upon his filing an application, having endorsed
thereon the certificates of the proper city officials as to
having complied with all regulations and ordinances, and
having a valid Class "B" Beer Permit or liquor control license,
to wit:
Amelia Inc. dba Amelias, 223 E. Washington. (400 sq. ft.)
It was moved byand seconded by �Zuber
that the Resolution as rem adopted, and upon rol ca =ere
were:
AYES: NAYS: ABSENT:
Ambrisco X
Baker X
Courtney X
Dickson R
McDonald X
Strait X
Zuber X
Passed and approved this 25th day of February ,
19 86 .
Mayor
Attest: %ljo, maize J
City Clerk
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RESOLUTION NO. 86-46
RESOLUTION APPROVING THE APPOINTMENT OF DALE HELLING AS ACTING CITY
MANAGER FOR THE CITY OF IOWA CITY.
WHEREAS, this City Council has determined that it would be in the best inter-
ests of the City of Iowa City, Iowa, to appoint Dale Helling as Acting City
Manager for the City of Iowa City.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA:
That Dale Helling be and he is hereby appointed Acting City Manager for the
City of Iowa City, Iowa.
BE IT FURTHER RESOLVED:
That his salary shall be $ 52,000.00 annually.
It was moved by McDonald and seconded by Dickson
the Resolution be adopted, an upon roll call there were:
AYES: NAYS: ABSENT:
X Ambrisco
X Baker
g Courtney
X Dickson
X McDonald
X Strait
X Zuber
Passed and approved this 25th day of February 1986.
MAYOR 7
ATTEST:
Ived & Approv7`
B he Lglel Q rt n1
190 ;
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RESOLUTION NO. 86-47
RESOLUT1014 AUTHORIZING APPLICATION FOR FOUR SECTION 8 EXISTING HOUS-
ING VOUCHERS AND REQUESTIIIG FUNDS.
WHEREAS, the City of Iowa City is eligible to receive and has made applica-
tion for Rental Rehabilitation Grant Funds under Section 17 of the United
States Housing Act of 1937; and
WHEREAS, the City Council of the City of Iowa City functions as the Iowa City
Housing Authority who has received an invitation to submit an application for
four (4) Section 8 Housing vouchers; and
WHEREAS, the Iowa City Housing Authority presently has a contract with the
Department of Housing and Urban Development to administer the Section 8
Existing Housing Program, contract AKC9033 and wishes to expand that program.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA:
1. That the Mayor and City Clerk are hereby authorized and directed to
respectively sign and attest said application to the Department of Hous-
ing and Urban Development for four (4) Section 8 Existing Housing vouch-
ers.
2. That said application shall be a request for funds under the Section 8
Housing Assistance Payments Plan for existing units.
3. That the City Clerk is hereby authorized and directed to certify appro-
priate copies of this resolution together with any necessary certifica-
tions as may be required by the Department of Housing and Urban
Development.
It was moved by Zuber and seconded by Strait
the Resolution be adopted, an upon roll call there were:
AYES: HAYS: ABSENT:
X Ambrisco
X Baker
_X Courtney
X Dickson
X McDonald
y Strait
y_ Zuber
Passed and approved this 25th day of February 1986.
YR
ATTEST:
kooahred A ApFro,red
By 711e Iagal R_I:aAttund
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llmnnr 1., t.pmn[I ul ln. rNA Y Wnaulsnnp nuuunt q ulnq p,Wpin,.nJ prvM, ul V
mvYaq,a .r,puer ra m a•ww aovw. nu Yrgwua..mn ..weaa pggn r wmiw
See previous application. submitted. The lova City Nousing Authority has bran in
existence .ince July, 1969. Current allot'
ciane of 448 Bac tion 8 Existing unite
era maintained at or above 95.• occupancy and all avallab le ter ct f{cates are
(.cued.
`.ba Houd ing Authority, by CSE Cooperative Agreemente,Provl Jai Sacrfen d £.tdsnng
Housing Renc.l Assistance to resident. in Univeraity Haight-, Curalvllle, Riverside,
Tiffin. Hills, and the unincorporated arae. of Johnaan County. in addition, he
Authority admfnisaera 62 units of public Housing.
IW ewlmmee b ms A[raaeaFl ^WMgal b a, r,e m W arrpl4 N W pppu YO b Y W ra s Y ie till. yny ULloa r
PppaL m W eam —ata plppW ,seem. pya M p Nd e d Iannea.
Dualling units used in this program will ..at the Minimus Housing Code of the
City and will be inspected prior to assistance and annually thereafter. This
will auur. that the Housing Quality Standards set forth In 24 CFR. Section
882.109 are met and anintained.
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H. ATTACHMENTS
na.W �'lu.u.relw11. r sow sa �wasneakesaswmamenne N4maim Act.
SUBMITTED relrH TD FE
1. Equal OPPanwA tY heating plan Fona HUD914 Man.THIS APPUCATION WNWITTED
EWnml NLIOID1111) and aNMtbm, Farm HUD -916.
2 ENmENn of related.mud contribution. FomN HUD652671,
HUD$2672 End HUD,526721atest g¢lNp/fl/A 13
2. An admWnnth. plan jM2,NMP/A
4 MpNsMoofNfa ut0tW and 00m stations
4
pmpoW Mame MilNINJOH ❑ 03
HUD FIELD OFFICE RECOMMENDATIONS
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RESOLUTION NO. 86-48
RESOLUTION AUTHORIZING AN EXTENSION THROUGH MARCH 15, 1986 FOR RECEIVING A
BINDII4G FINANCIAL COMMITMENT AND AN EXTENSION THROUGH APRIL 15, 1986, FOR
FINALIZING A REAL ESTATE CONTRACT FOR THE SALE OF PARCEL "C" LOCATED IN
THE LOWER RALSTON CREEK AREA OF IOWA CITY, IOWA.
WHEREAS, on December 11, 1985 the City Council adopted Resolution #85-361 accept-
ing an offer by John 0. Roffman to purchase certain City -owned land known as
Parcel C and located in the Lower Ralston Creek Area of Iowa City; and
WHEREAS, said purchase was contingent upon Mr. Roffman's obtaining, within thirty
(30) days of the date of adoption of the Resolution, a firm and binding commitment
from a financial institution for a loan of at least $110,000, all of which to be
used for construction of improvements on said Parcel C; and
T
WHEREAS, Mr. Roffman has requested an extension of the 30 days in order to final-
ize building plans and obtain appropriate commitments from a financial institu-
tion; and
WHEREAS, Paragraph 5 of the bid specifies that a final Agreement be executed
between the bidder and the City within 60 days of acceptance of the purchase
offer; and
i
WHEREAS, the extension to finalize plans and receive financial commitments will
not permit completion of said Agreement within sixty days.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA:
1. That the offer of John 0. Roffman to purchase and develop said Parcel C be
accepted subject to Mr. Roffman's obtaining by March 15, 1986, a firm and
binding commitment from a financial institution for a loan of at least
$110,000, all of which shall be used for construction of improvements on said
Parcel C within 24 months from the date of adoption of this Resolution.
2. That the Agreement to convey said real estate to Mr. Roffman shall be executed
by both parties by April 15, 1986.
i
It was moved by Zuber and seconded by Baker
the Resolution be a op e , an upon ro 1 call there were:
I AYES: NAYS: ABSENT:
I
X Ambrisco
_X_ Baker
X Courtney
--x— Dickson
X McDonald
X Strait
— X Zuber
Passed and approved this 2sth day of _February 1986.
'MyY0
ATTEST: 117 .'._.� -Y
WIT CLERKf"� i pcl,rovaa
J3
RESOLUTION NO. 86-49
RESOLUTION AUTHORIZING CONVEYANCE BY QUIT CLAIM DEED TO THE UNIVERSITY
OF IOWA OF THE CITY'S INTEREST IN THE VACATED MELROSE AVENUE
RIGHT-OF-WAY BETWEEN BYINGTON ROAD AND RIVERSIDE DRIVE.
WHEREAS, the City Council did, by Resolution No. 85- 362 , adopted on December 17,
1985, evidence its intent and proposal to dispose of iTs interest in the portion
of the Melrose Avenue right-of-way, vacated by Ordinance No.84-3194 located in
Iowa City, Johnson County, Iowa, and described as follows:
The entire right-of-way of Melrose Avenue from the east right-of-way
line of Byington Road, said line being 1858.60 feet east of the
northwest corner of the northeast quarter of Section 16, Township 79
North, Range 6 West, of the 5th Principal Meridian, thence easterly to
the west right-of-way line of Riverside Drive, also known as Highway
6.
and did authorize publication of notice of its proposal with regard thereto, and
did set the date and time for public hearing thereon; and
WHEREAS, following public hearing on said proposal, and being fully advised as to
the merits of said proposal, and in consideration of the receipt and acceptance
of the University's agreements regarding storm drainage and maintenance of the
retaining wall along Riverside Drive, all as set forth in the Agreement attached
to Resolution 85- 362 , the City Council deems said proposed conveyance of its
interest in said -re-a-estate to be in the best interests of the City of Iowa
City, Iowa.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA:
That the Mayor and the City Clerk be and are hereby authorized, empowered and
directed to execute and deliver a City Deed quit claiming the City's interest in
said real estate to the State University of Iowa, and to execute the Agreement
referred to above.
AND BE IT FURTHER RESOLVED
That the City Deed attached hereto and made a part hereof is hereby approved as
to form and content.
AND BE IT FURTHER RESOLVED
That the City Attorney be and hereby is authorized, empowered and directed to
deliver the said City Deed upon receipt of the Agreement and of payment for the
costs incurred by the City in publishing notice of the proposals.
PAGE 2
j It was moved by Strait and seconded by Zuber the Resolution be
adopted, and upon roll call there were:
I
AYES: NAYS: ABSENT:
X AMBRISCO
X BAKER
X COURTNEY
X DICKSON
R MCDONALD
STRAIT
X ZUBER
Passed and approved this 2Sth day of. February , 1986.
t �
II M
ATTEST:
0
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CITY DEED
KNOW ALL MEN BY THESE PRESENTS:
That the City of Iowa City, Iowa, a municipal corporation, of the County of
Johnson and the State of Iowa, by its Mayor and City Clerk, in consideration of
the execution and delivery to the City of an Agreement relating to storm drainage
and the retaining wall an Riverside Drive does hereby release, remise, convey and
quit claim unto the State University of Iowa all of its rights, title and interest
in and to the following -described premises located in the County of Johnson and
State of Iowa:
The entire right-of-way of Melrose Avenue from the east right-of-way
line of Byington Road, said line being 1858.60 feet east of the
northwest corner of the northeast quarter of Section 16, Township 79
North, Range 6 West, of the 5th Principal Meridian, thence easterly to
the west right-of-way line of Riverside Drive, also known as Highway 6.
Subject to an easement for access for repair, maintenance or replacement of
i
utilities, including but not limited to gas, electric, telephone, water and sewer
lines, if any, located on or under the surface of said property.
I
I
IN WITNESS WHEREOF the City of Iowa City, Iowa, has caused this instrument to be
executed on its behalf by its Mayor, attested by the City Clerk, and its seal to
be affixed hereto this 25th day of February, 1986.
CITY OF IOWA CITY, IOWA:
ATTEST:
My Clerk'
STATE OF IOWA j
S5:
JOHNSON COUNTY )
On this fe day of 1986, before me, a Notary
PuD11c in an or the Ste e o owa, pe ona`7T appeared William J. Ambrisco and
Marian K. Karr, to me personally known and who being by me duly sworn, did say
that they are the Mayor and City Clerk respectively, of the City of Iowa City,
Iowa, that the seal affixed to the foregoing instrument is the corporate seal of
said municipal corporation and that the instrument was signed and sealed on behalf
of the municipal corporation by authority of its City Council as contained in
Ordinance (Resolution) No. g/ . y9 passed or adopted by the City Council on
the njr day of ��, 1986 ,end that William tJ.heir
itAmbrisco
voluntary and
i Marini and ecknow a qe a xecu on of -Efie instrument to be their voluntary
i act and deed and the voluntary act and deed of said municipal corporation, by it
voluntarily executed, p
goy'' i%lca.e�_
l�a� Notary Pub n an'afor Sa'—alaState
Received A APPsowi
&y T,agal Dan8
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The University of Iowa
Iowa City, Iowa 52242
Office of the President
February 11, 1986
Richard J. Boyle
First Assistant City Attorney
City of Iowa City
Civic Center
410 East Washington Street
Iowa City, Iowa 52240
Re: Agreement Relating to Melrose Avenue
Dear Mr. Boyle:
I understand that a question has arisen regarding who
ought to execute the above -referenced agreement. Section
262.9, The Code 1985, lists the powers and duties of the
State Board of Regents. Among the Board's powers are
included the power to manage and control property, to
direct the expenditure of the University's funds, and to
do all things necessary and proper for the execution of
its other powers. The Board also hires the Universities'
presidents and delegates a fair share of administrative
authority to them. By Rule 720-12.8 (Iowa Administrative
Code), the Board delegated contracting authority to the
President of the University of Iowa. That rule also
contains the further delegation from the President to the
Vice President for Finance and to the Business Manager.
Mr. Finnegan, as did his predecessor Ray B. Mossman,
signs contracts on behalf of the University pursuant to
the authority conferred on him by Rule 720-12.8. This
authority has been affirmed by President Freedman as
recently as August 5, 1985. (Copies of both the Rule and
President Freedman's letter are enclosed for your
information.)
REC=IVED
FEB 121986
LEGAL DEPARTMENT
35�
1
I hope I have explained fully and satisfactorily Mr.
Finnegan's authority to bind the University. If I can be
of any further assistance, please do not hesitate to call
me.
Enclosure
cc: Michael J. Finnegan
Sincerely,
,ZL� RL"15
Julia A. Mears
Assistant to the President
.4
...........
The University of Iowa
low" Cay, 1OWil 52242
I
0111ce 01 the President i U '
August 5, 1985
TO: Mr. Richard D. Remington
Mr. Douglas M. Young /
Mr: Michael J. Finnegan
Ms. Margery Hoppin
Mr- Philip G; Hubbard
Mr. Dorsey D. Ellis, Jr.
Mr- D.C. spriestersbach
Mr. William Trease
Ms. Casey D. Mahon
I hereby authorize the Business Manager, or in his
absence, the Vice President for Finance and University
services, or the Associate Vice President for Finance and
University Services, to execute contracts with governmental
and other agencies on. behalf of the University.
Those contracts which deal with University research,
training, or service and which have been initiated b
members of the faculty or staff, must first have beeny
approved through departmental, collegiate, and Vice
President for Educational Development and Research offices
while in the proposal form.
i.
Sincerely,
C)
James 0. Freedman
President
ON
19
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JAC 6/15/77 Regents(720) Ch 12, p.6
• r. A twenty-five dollar deposit is required to be paid at the time a married student
apartment is assigned to the prospective student. The deposit is credited to the first
required payment for the apartment.
12.7(16) Universirp sponsored pmducrions.
u. The selection of an artistic presentation la be produced or sponsured by the university
through its colleges, departments, programs, or university committees, and to be presented
to the public in a university auditorium or theatre should be made solely on the basis of its
serious artistic merit as well as its educational value. Primary responsiblity for insuring the
serious artistic merit and educational value of any such artistic presentation rests with the
head of the producing or sponsoring unit.
6. The head of the producing or sponsoring unit will be responsible I'or:
•(1) Providing adequate and reasonable advance notice to patrons of the nature of' file
artistic presentation, or portions thereof, which the head judges may be offensive to a
as
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720.42.8(262) Coatimung authority. The state board of regents has delegated to the
• president authority to make contracts and agreements as specified in Iowa departmental
rules, board of regents, chapter 8. The president has delegated authority for signing such
Agreements and contracts to the vice president for business and finance and the business
manager In All cases except the following:
a. Employment matte" Involving deans, directors, departmental executive officers and
faculty are reserved to the office of the president.
6. Applications far grants for educational development and research from all sources arc
signed by the via president for educational development and research.
e. Supplies, equipment, and services to be ordered tram sources outside the university in
compliance with Iowa departmental rules, board of regents, chapter 8 are purchased only
by means of purchase Orden or purchase contracts approved and signed by the purchase
agent, and based on requisitions submitted to the purchasing agent.
726-12.9)262) Merit ayriem employee gdevanme. For purposes of grievance procedure
only, "employee" means a merit system employee who has completed file six-mmnh
Probationary period and is presently employed, or has been dismissed within the previous
one-year period.
3zzG
RESOLUTION NO. 86-50
RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST
AN AGREEMENT WITH GOODWILL INDUSTRIES OF SOUTHEAST IOWA FOR THE USE
OF 1986 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS TO RENOVATE THE
GOODWILL INDUSTRIES EMPLOYMENT TRAINING FACILITY FOR VOCATIONALLY
DISADVANTAGED PERSONS.
WHEREAS, the City of Iowa City is the recipient of Community Development
Block Grant (COBG) funds granted by the U.S. Department of Housing and Urban
Development (HUD) under Title I of the Housing and Community Development Act
of 1974, as amended (Public Law 93-383); and
WHEREAS, the City of Iowa City wishes to utilize such funds to assist Good-
will Industries of Southeast Iowa in renovating the employment training
facility; and
WHEREAS, the City of Iowa City wishes to assist in providing employment
training for vocationally disadvantaged persons,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA:
That the Mayor be authorized to sign and the City Clerk to attest an agree-
ment with Goodwill Industries of Southeast Iowa to renovate its employment
training facility for vocationally disadvantaged persons. A copy of said
agreement is attached to this resolution and is incorporated by this refer-
ence herein.
It was moved by Strait and seconded by Zuber
the Resolution e adopted, an upon roll call there were:
AYES: NAYS: ABSENT:
X Ambrisco
X Baker
_Cx Courtney
X Dickson
X McDonald
X Strait
X Zuber
Passed and approved this 25th day of February 1986.
ATTEST:
LI IT LURK
311-%
%4
AGREEMENT BETWEEN THE CITY OF IOWA CITY
AND GOODWILL INDUSTRIES OF SOUTHEAST IOWA
FOR THE USE OF 1986 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
FOR RENOVATION OF THE EMPLOYMENT TRAINING FACILITY
FOR VOCATIONALLY DISADVANTAGED PERSONS
THIS AGREEMENT, entered into this $ P k day of ,
1986, by and between the City of owa City, a municipa corpora io ere in
referred to as the "City" and Goodwill Industries of Southeast Iowa (herein
referred to as "Goodwill";; and
WHEREAS, the City is the recipient of 1986 Community Development Block Grant
(CDBG) funds granted by the U.S. Department of Housing and Urban Development
(HUD) under Title I of the Housing and Community Development Act of 1974, as
amended (Public Law 93-383); and
WHEREAS, the City wishes to utilize such funds to assist Goodwill in
renovating its employment training facility for vocationally disadvantaged
persons;
NOW, THEREFORE, THE PARTIES HERETO AGREE TO THE FOLLOWING IN PERFORMANCE OF
THIS AGREEMENT:
PART i
I. PURPOSE AND SCOPE OF SERVICES:
A. 1. Goodwill shall renovate the employment training facility at
1410 First Avenue, Iowa City, Iowa, in order to improve the
program which provides rehabilitation, training and employ-
ment services to vocationally disadvantaged persons and
individuals with mental and physical disabilities who cannot
readily be absorbed into the competitive labor market.
2. Goodwill shall provide facilities for an employment training
program to serve approximately 150 vocationally disadvan-
taged persons annually for a minimum period of five (5)
years from November 1, 1986.
B. Development of architectural designs for said renovation shall
be the responsibility of Goodwill with written concurrence by
the City.
C. The City shall provide technical assistance regarding bidding
procedures and awarding of contracts. All procedures shall be
carried out according to HUD standards and shall be monitored by
the City.
D. Upon completion, the facilities shall comply with all applicable
state and local building codes and shall be used solely for the
purpose of training vocationally disadvantaged persons.
311_7
E
OF PERFORMANCE:
ill shall perform according to the following schedule:
3m Element Deadline
cecute Contract for Renovation April 30, 1986
)mplete Renovation October 31, 1986
icility in Operation Following November 1, 1986
:novation thru October 31, 1991
schedule is subject to change by mutual agreement of both par -
in writing.
ED PROJECT BUDGET:
lew partitions for store and corridors with $105,000
'ire rated doors, walls and ceilings. New
mergency and exit lighting system. New
tore lighting. New partition, doors and
door covering for classroom and corridors.
it conditioning for store, corridors, office
nd classroom. Replace damaged interior
etal wall panels throughout building.
elocate electrical panel from store.
emodel men's and women's restrooms, including $ 22,000
loor tile.
TOTAL $127,000
SATION AND METH0O OF PATMEW:
ty shall pay and Goodwill agrees to accept in full no more than
ndred twenty-seven thousand dollars ($127,000) for performance
this Agreement, as follows:
irtial payments shall be made upon receipt of invoices for
•chitectural services rendered.
irther payments shall be made upon presentation of architect's
:rtificates for Payment for applicable construction materials
id supplies purchased or bills from the contractor for progress
iyments for renovation work completed, together with executed
en waivers covering all amounts to be paid.
C. The total of the above payments shall not exceed $127,000.
D. The project shall not be considered complete until after receipt
of lien waivers covering all work and materials installed, the
issuance of a Certificate of Occupancy and Goodwill's certifica-
tion that all work has been completed to its satisfaction.
3447
3
V. TERNS AND CONDITIONS:
A. The City shall assume no responsibility or liability for the
maintenance, operation or program funding of the Goodwill Indus-
tries employment training facility.
B. Until at least October 31, 1991, Goodwill shall, in a manner
satisfactory to the City, provide facilities for an employment
training program for vocationally disadvantaged persons at the
property to be renovated under this Agreement.
C. Goodwill shall, at its own expense, procure and maintain during
the period of this Agreement, all-risk property damage and
liability insurance to be effective as of the start of the
project. Property damage coverage shall not be less than the
current market value of the property, and liability coverage
shall not be less than $100,000 bodily injury per person or
$300,000 bodily injury per occurrence. Proof of insurance shall
be shown to the City by furnishing a copy of a duly authorized
and executed policy issued by an insurance company licensed to
do business in the State of Iowa.
D. Goodwill shall not sell, assign or transfer any legal or equita-
ble interest in the property at any time prior to November 1,
1991, without written concurrence of the City.
In the event that, prior to November 1, 1991, Goodwill elects to
sell or otherwise transfer legal or equitable interest in the
property or discontinue the employment training program, Good-
will shall pay to the City a prorated share of the $127,000. The
prorated share shall be the balance remaining after deducting
$2,116.67 from the original $127,000 for each month elapsed
under this Agreement after November 1, 1986.
E. Except as provided herein, the terms of this Agreement shall be
from the date of execution through October 31, 1991.
F. This Agreement is subject to and incorporates all other terms
and conditions set forth in Part 2 of this Agreement.
PART 2
I. PERFORMANCE AND REPORTING:
A. Goodwill shall direct all notices, reports and insurance poli-
cies related to or required by this Agreement to the Office of
the Iowa City Community Development Block Grant Program Coordi-
nator, 410 E. Washington Street, Iowa City, Iowa 52240.
B. Until the completion of all renovation and expenditure of all
CDOG funds disbursed under this Agreement, Goodwill shall submit
monthly reports describing the progress of the renovation ac-
tivities to the Program Coordinator's office by the 15th day of
each month.
SV -7
C. Following completion of the renovation project, Goodwill shall
submit quarterly reports by the 20th day of February, May,
August and November of each contract year. Quarterly reports
shall, at a minimum, include statistics pertaining to the number
and place of residence of persons trained at the Goodwill Indus-
tries facility. In addition, an audited annual report which
meets the specifications set forth in OMB Circular A-128,
"Audits of State and Local Governments," and which discloses the
expenditure of CDBG funds allocated for the renovation of this
employment training facility shall be submitted by April 30,
1987. No reporting requirements shall extend beyond October 31,
1991.
D. Not later than November 30, 1986, Goodwill shall provide the
City with a certified statement of the expenditure of funds dis-
bursed under this Agreement.
II. OTHER REPORTS, AUDITS AND INSPECTIONS:
A. Goodwill shall promptly furnish the City or HUD with such state-
ments, records, data and information as the City or HUD may
reasonably request pertaining to this Agreement.
B. During the term of this Agreement, any time during normal busi-
ness hours, Goodwill shall make available to the City, HUD
and/or the Comptroller General of the United States, or their
duly authorized representatives, all of Goodwill's records in
order to permit examination of any audits, invoices, materials,
payrolls, personnel records, conditions of employment, and other
data relating to all matters covered by this Agreement.
C. ' Goodwill shall retain financial records, supporting documents,
statistical records, and all other records pertaining to expen-
ditures under this Agreement for a period of three (3) years
from the termination of this Agreement.
III. CONTRACTING AND PROCUREMENT STANDARDS:
The requirements of OMB Circular A-128, Attachment 0 (Procurement
Standards) of OMB Circular A-110, and OMB Circular A-122 (Cost Prin-
ciples for Non -Profit Organizations) shall apply to the use of funds
disbursed under this Agreement. The City has provided Goodwill with
copies of said OMB Circulars, and Goodwill hereby acknowledges re-
ceipt of said Circulars.
IV. NON-DISCRIMINATION:
No person shall be excluded from or denied the benefits of the Good-
will Industries facility on the basis of age, race, color, religion
(creed), national origin, sex, marital status, or sexual orientation.
All current and prospective project beneficiaries must, however, be
disabled or handicapped persons in need of the programs provided at
Goodwill Industries.
34L7
V. EQUAL EMPLOYMENT OPPORTUNITY:
Goodwill certifies that it is an "Equal Opportunity Employer" and
that it will comply with Chapter 18 (Human Rights) of the Iowa Cit
Code, Chapter 601A (State Civil Rights) of the Iowa Code,andali
applicable regulations of the U.S. Department of Housing and Urban
Development pertaining to equal opportunity and affirmative action in
employment. Further, Goodwill shall ensure that all contracts for
work under this Agreement contain appropriate equal employment oppor-
tunity statements.
VI. ENVIRONMENT ASSESSMENT AND HISTORIC PRESERVATION:
Goodwill shall assist the City in complying with all applicable
environmental assessment and historic preservation requirements of
HUD and the State Historic Preservation Officer of Iowa.
VII. LEAD-BASED PAINT POISONING PREVENTION:
Goodwill shall comply with requirements of the Lead -Based Paint
Poisoning Prevention Act (42 U.S.C. 4831 et seq. 1 and HUD regulations
thereunder (24 CFR Part 35), insofar as they apply to the performance
of this Agreement.
VIII. TERMINATION OF AGREEMENT FOR CAUSE:
If Goodwill fails to fulfill its obligations under this Agreement in
a timely and proper manner, or if Goodwill violates any of the terms,
agreements or stipulations of this Agreement, the City shall there-
upon have the right to terminate this Agreement by giving written
notice to Goodwill of such termination, specifying the default or
defaults, stating that this Agreement will be terminated 30 days
after the giving of such notice unless such default or defaults are
remedied within such grace period. In the event of such termination,
Goodwill shall promptly repay the City the full amount of $127,000 or
the portion of such amount which has been paid to Goodwill prior to
such termination.
IX. INTEREST OF CERTAIN FEDERAL AND OTHER OFFICIALS:
A. No member or delegate to the Congress of the United States and
no resident Commissioner, shall be admitted to any share or part
of this Agreement or to any benefit to arise herefrom.
B. No member of the governing body of the City, no officer, em-
ployee, official or agent of the City or other local public
official who exercises any functions or responsibilities in
connection with the review, approval or, carrying out of the
project to which this Agreement pertains, shall have any private
interest, direct or indirect, in this Agreement.
JW7
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X. INTEREST OF GOODWILL:
Goodwill covenants that it has no interest and shall not acquire any
interest, direct or indirect, which would conflict in any manner or
degree with the performance of the services to be performed under
this Agreement. Goodwill further covenants that in the performance
of this Agreement, no person having such interest shall be employed
by Goodwill.
XI. ASSIGNABILITY:
Goodwill shall not assign or transfer any interest in this Agreement
without the prior written approval of the City.
XII. HOLD HARMLESS PROVISION:
Goodwill shall indemnify, defend and hold harmless the City, its
officers, employees and agents from all liability, loss, cost, damage
and expense (including reasonable attorney's fees and court costs)
resulting from or incurred by reason of any actions based upon the
performance of this Agreement.
XIII. LIMITATIONS OF CITY LIABILITY - DISCLAIMER OF RELATIONSHIPS:
The City shall not be liable to Goodwill, or to any party, for com-
pletion of or failure to complete any improvements which are part of
the project. Nothing contained in this Agreement, nor any act or
omission of the City, Goodwill or any employer, agent of the parties,
shall be deemed or construed by any of the parties, or by any third
persons, to create any relationship of third -party beneficiary,
principal and agent, limited or general partnership, or joint ven-
ture, or of any association or relationship involving the City.
IN WITNESS WH REOF, parties hereto have executed this Agreement on this
day of y , 1986.
CITY OF IOWA CITY, IOWA
�'49�
74
y �
ayo
ATTEST:
city Clerk
GOODWILL INDUSTRIES OF SOUTHEAST IOWA
By:
cu ve �(�
Director
ATTEST:
Administrative Attistant
Received A APP+nved
BY Th%lh4nl Depa enM
31q
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RESOLUTION N0. 86-51
RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST
AN AGREEMENT WITH THE MAYOR'S YOUTH EMPLOYMENT PROGRAM (MYEP) FOR THE
USE OF 1986 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FOR THE MYEP/IOWA
YOUTH CORPS SUMMER CONSERVATION PROGRAM.
WHEREAS, the City of Iowa City is the recipient of Community Development
Block Grant (CDBG) funds granted by the U.S. Department of Housing and Urban
Development (HUD) under Title I of the Housing and Community Development Act
of 1974, as amended (Public Law 93-383); and
WHEREAS, the City of Iowa City wishes to provide a work site for youth and
utilize Community Development Block Grant funds to purchase materials, sup-
plies and contracted services for construction of a handicapped accessible
restroom in Napoleon Park,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA:
That the Mayor be authorized to sign and the City Clerk to attest an agree-
ment with the Mayor's Youth Employment Program for the MYEP/Iowa Youth Corps
Sumner Conservation Program. A copy of said agreement is attached to this
resolution and is incorporated by this reference herein.
It was moved by Zuber and seconded by Strait
the Resolution be adopted, an upon roll call there were:
AYES: NAYS: ABSENT:
x_ Ambrisco
x_ Baker
x Courtney
x_ Dickson
x_ McDonald
x Strait
x_ Zuber
+ ' Passed and approved this 25th day of February , 1986.
ATTEST, ;•
CITY CLERK
KG:c i�9;t +z
By rte* Q
e1.... zI
Z Lo 86
34
AGREEMENT BETWEEN THE CITY OF IOWA CITY
AND THE MAYOR'S YOUTH EMPLOYMENT PROGRAM (MYEP)
FOR THE USE OF 1986 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
FOR THE MYEP/IOWA YOUTH CORPS SUMMER C014SERVATION PROGRAM
THIS AGREEMENT, entered into this 4th day of March
1986, by and between the City of Iowa City, a municipal corporation (herein
referred to as the "City"), and the Mayor's Youth Employment Program (herein
referred to as "MYEP"); and
WHEREAS, the City is the recipient of 1986 Community Development Block Grant
(CDBG) funds granted by the U.S. Department of Housing and Urban Development
(HUD) under Title I of the Housing and Community Development Act of 1974, as
amended (Public Law 93-383); and
WHEREAS, the City wishes to provide a work site for disadvantaged youth
participating in the MYEP/Iowa Youth Corps Sumner Conservation Program and to
utilize CDBG funds to purchase materials and supplies, and contracted plumb-
ing and electrical services, for construction of a handicapped accessible
restroom in Napoleon Park in Iowa City.
NOW, THEREFORE, THE PARTIES HERETO AGREE TO THE FOLLOWING IN PERFORMANCE OF
THIS AGREEMENT:
I. PURPOSE AND SCOPE OF SERVICES:
A. MYEP shall provide meaningful employment and job training for
youth ages 15-18 who have been randomly selected by the State
of Iowa to participate in the Iowa Youth Corps Sumner Conserva-
tion Program.
B. MYEP shall perform the following services (the "Project") in a
manner satisfactory to the City:
1. MYEP shall utilize the CDBG funds to purchase materials and
supplies, and to contract for plumbing and electrical serv-
ices, needed to construct a handicapped accessible restroom
in Napoleon Park.
2. MYEP shall utilize the Iowa Youth Corps crew to construct
the Napoleon Park restroom.
3. Technical assistance required to develop the design of the
Napoleon Park restroom shall be provided by the City.
4. MYEP shall furnish such administrative and supervisory
personnel as may be necessary to provide training and
environmental education to the Iowa Youth Corps partici-
pants and to monitor safety requirements.
5. The City shall provide technical assistance regarding bid-
ding procedures and awarding of contracts for the Project.
All contracting procedures shall be carried out according
to HUD standards and shall be monitored by the City.
_q4
V
2
6. Upon completion, the Napoleon Park restroom shall comply
with all applicable state and local building codes.
7. MYEP shall maintain no less than its current amounts of
workers, compensation and liability insurance covering the
MYEP/Iowa Youth Corps Summer Conservation Program and shall
assume all responsibility for tort claims related to the
Project. Proof of insurance shall be shown by furnishing
to the City a copy of a duly authorized and executed policy
issued by an insurance company licensed to do business in
the State of Iowa.
II. TIME OF PERFORMANCE:
A. MYEP shall perform according to the following schedule:
Program ElementDeadline
1. Order project materials and supplies May 31 1986
2. Execute contract for electrical services May 31, 1986
3. Execute contract for plumbing services May 31, 1986
i
4. Complete restroom construction August 31, 1986
This schedule is subject to change by mutual agreement of both
parties, in writing.
B. This Agreement shall commence upon execution by the parties and
shall terminate October 1, 1986.
III. PROPOSED PROJECT BUDGET:
A. Building Materials E 4,548
B. Restroom Fixtures $10,509
C. Septic Disposal System E 1,248
D. Water System $ 6,705
E. Electrical System E 3,575
F. Equipment Rental Charge
$ 275
TOTAL $26,860
IV. COMPENSATION AND METHOD OF PAYMENT:
i
The City shall pay and MYEP agrees to accept in full no more than
purchase twenty-six to
sematerthousand eight
hundred nsixty
ialsandsupplies,andtocontdollars
r ctfor Plumb8ing�and
electrical services needed for the Project.
,3 za'
V 1'
Partial payments shall be made upon presentation of invoices for
construction materials and supplies purchased for the Project, or
bills from contractors for progress payments for construction work
completed, together with executed lien waivers covering all amounts
to be paid. Requests for invoice payments shall be signed by both the
MYEP Director and the CDBG Program Coordinator.
PERFORMANCE AND REPORTING
The City shall provide accounting services for the purchase of
materials, supplies, and contracted services for the MYEP/Iowa
Youth Corps Summer Conservation Program's Napoleon Park restroom
Project.
The MYEP director shall be responsible for the administration of
the program, including the preparation of a program budget for
the City's approval. The MYEP Board shall serve as an advisory
committee for the selection of the Director. The Director and
other supervisory personnel shall be entitled to such benefits
as are approved by the City and the Board of MYEP.
C. MYEP shall direct all notices, reports and insurance policies
related to or required by this Agreement to the Office of the
Iowa City Community Development Block Grant Program Coordinator,
410 East Washington Street, Iowa City, Iowa 52240.
D. Until the completion of construction of the Napoleon Park rest-
room and expenditure of all CDBG funds disbursed under this
Agreement, MYEP shall submit monthly reports describing the
progress of the Project to the Program Coordinator's office by
the 15th day of each month.
E. Not later than September 30, 1986, MYEP shall provide the City
with a certified statement of the expenditure of funds disbursed
under this Agreement.
VI. OTHER REPORTS, AUDITS AND INSPECTIONS:
A. MYEP shall promptly furnish the City or HUD with such state-
ments, records, data and information as the City or HUD may
reasonably request pertaining to this Agreement.
B. During the term of this Agreement, at any time during normal
business hours, MYEP shall make available to the City, HUD
and/or the Comptroller General of the United States, or their
duly authorized representatives, all of MYEP's records in order
to permit examination of any audits, invoices, materials, pay-
rolls, personnel records, conditions of employment and other
data relating to all matters covered by this Agreement.
L MYEP shall retain financial records, supporting documents,
statistical records, and all other records pertaining to expen-
ditures under this Agreement for a period of three (3) years
from the termination of this Agreement.
3S1B
VII. CONTRACTING AND PROCUREMENT STANDARDS:
The requirements of OMB Circular A-128, Attachment 0 (Procurement
Standards), of OMB Circular A-110, and OMB Circular A-122 (Cost Prin-
ciples for Non -Profit Organizations) shall apply to the use of funds
disbursed under this Agreement. The City has provided MYEP with
copies of said OMB Circulars, and MYEP hereby acknowledges receipt of
said Circulars.
VIII. NON-DISCRIMINATION:
No person shall be excluded from or denied the benefits of MYEP
services on the basis of race, color, religion (creed), national
origin, sex, marital status, sexual orientation or disability.
IX. EQUAL EMPLOYMENT OPPORTUNITY:
MYEP certifies that it is an "Equal Opportunity Employer" and that it
will comply with Chapter 18 (Human Rights) of the Iowa Cit Code,
Chapter 601A (State Civil Rights) of the Iowa Code, an a app lca-
ble regulations of the U.S. Department ofHousi and Urban Develop-
ment pertaining to equal opportunity and affirmative action in
employment. Further, MYEP shall ensure that all contracts for work
under this Agreement contain appropriate equal employment opportunity
statements.
ENVIRONMENT ASSESSMENT AND HISTORIC PRESERVATION:
MYEP shall assist the City in complying with all applicable environ-
mental assessment and historic preservation requirements of HUD and
the State Historic Preservation Officer of Iowa.
XI. LEAD-BASED PAINT POISONING PREVENTION:
MYEP shall comply with requirements of the Lead -Based Paint Poisoning
Prevention Act (42 U.S.C. 4831 et seq.) and HUD regulations thereun-
der (24 CFR Part 35), insofar as they apply to the performance of
this Agreement.
XII. TERMINATION OF AGREEMENT FOR CAUSE:
If MYEP fails to fulfill its obligations under this Agreement in a
timely and proper manner, or if MYEP violates any of the terms,
agreements or stipulations of this Agreement, the City shall there-
upon have the right to terminate this Agreement by giving written
notice to MYEP of such termination, specifying the default or de-
faults, stating that this Agreement will be terminated 10 days after
the giving of such notice unless such default or defaults are reme-
died within such grace period.
XIII. INTEREST OF CERTAIN FEDERAL AND OTHER OFFICIALS:
No member or delegate to the Congress of the United States and
no resident Commissioner, shall be admitted to any share or part
of this Agreement or to any benefit to arise herefrom.
13101
'w.,.:.........e,..,, �.,,.N........
5
B. No member of the governing body of the City, no officer, em-
ployee, official or agent of the City or other local public
official who exercises any functions or responsibilities in
connection with the review, approval or carrying out of the
project to which this Agreement pertains, shall have any private
interest, direct or indirect, in this Agreement.
XIV. INTEREST OF MYEP:
MYEP covenants that it has no interest and shall not acquire any
interest, direct or indirect, which would conflict in any manner or
degree with the performance of the services to be performed under
this Agreement. MYEP further covenants that in the performance of
this Agreement, no person having such interest shall be employed by
MYEP.
XV. ASSIGNABILITY:
MYEP shall not assign or transfer any interest in this Agreement
without the prior written approval of the City.
XVI. HOLD HARMLESS PROVISION:
MYEP shall indemnify, defend and hold harmless the City, its offi-
cers, employees and agents from all liability, loss, cost, and damage
resulting from or incurred by persons, employed by or under the su-
pervision of the MYEP/Iowa Youth Corps Sumner Conservation Program
and from all expense (including reasonable attorney's fees and court
costs) resulting from or incurred by reason of any actions based upon
the performance of this Agreement.
IN WITNESS WHEREOF, parties hereto have executed this Agreement on this 4th
day of Marrh 1966.
CITY OF IOWA CITY, IOWA MA OR'S YOUTH EMPLOYMENT PROGRAM
A 1
Y* t By:
ayor Pre dent, PBoar
ATTEST: /%7an e J i ATTEST: 1
icity clerk rec or, MYEP
Received & Approveu
By the Legal DePaul "11
34zf
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RESOLUTION N0. 86-52
RESOLUTION AUTHORIZING THE FILING OF AN APPLICATION AND EXECU-
TION OF A GRAIJT WITH THE DEPARTMENT OF TRANSPORTATION, UNITED
STATES OF AMERICA, UNDER SECTION 5 OF THE URBAN MASS TRANSPORTA-
TION ACT OF 1964, AS AMENDED.
WHEREAS, the Secretary of Transportation is authorized to make grants
for mass transportation projects; and
WHEREAS, the contract for financial assistance will impose certain obli-
gations upon the applicant, including the provision by it of the local
share of project costs; and
WHEREAS, it is required by the U.S. Department of Transportation, in
accord with the provisions of Title VI of the Civil Rights Act of 1964,
that in connection with the filing of an application for assistance
under the Urban Mass Transportation Act of 1964, as amended, the appli-
cant gives assurance that it complies with Title VI of the Civil Rights
Act of 1964 and the U.S. Department of Transportation requirements
thereunder; and
WHEREAS, it is the goal of the applicant that minority business enter-
prise be utilized to the fullest extent possible in connection with
these projects, and that definite procedures shall be established and
administered to ensure that minority businesses have the maximum feasi-
ble opportunity to compete for contracts when procuring construction
contracts, supplies, equipment contracts, or consultant and other serv-
ices.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA:
1. That the City Manager of Iowa City is authorized to file an applica-
tion and execute a grant agreement with the U.S. Department of
Transportation, to aid in the financing of transit equipment, pursu-
ant to Section 5 of the Urban Mass Transportation Act of 1964, as
amended.
2. That the City Manager of Iowa City is authorized to execute and file
with such applications an assurance or any other document required
by the U.S. Department of Transportation effectuating the purposes
of Title VI of the Civil Rights Act of 1964.
3. That the City Manager of Iowa City is authorized to furnish such
additional information as the U.S. Department of Transportation may
require in connection with the application for and execution of the
project.
.3119
..................t.....:...,.....::::,:............_.A................................................
Resolution No. 86-52
Page 2
It was moved by McDonald and seconded by Zuber
the Resol ution e a op e , and upon roll call ere' were.
AYES: NAYS: ABSENT:
x Ambrisco
x Baker
x Courtney
x Dickson
x McDonald
x Strait
x Zuber
Passed and approved this 25th day of February 1986.
ATTEST:h,,,,.._.2 -e. ..I
CITY CLERK
ReWW i Approved
6y The Legyl Depa NNW
3�y
RESOLUTION NO. 86-53
RESOLUTION APPROVING, AND AUTHORIZING AND DIRECTING THE MAYOR TO
EXECUTE AND THE CITY CLERK TO ATTEST, AN AGREEMENT WITH JENSEN-
OLOANI & ASSOCIATES, INC. FOR THE PROVISION OF CONSULTING SERV-
ICES IN CONNECTION WITH THE CITY'S SEARCH FOR A CITY MANAGER.
WHEREAS, City Manager Neal Berlin has resigned his position with the City
of Iowa City, Iowa; and
j WHEREAS, the City Council of the City of Iowa City, Iowa desires to employ
a replacement for Mr. Berlin in the position of City Manager in as short a
period of time as is possible; and
WHEREAS, the City Council has determined that it would be in the best
interests of the City to retain a professional search consultant to assist
it in finding high quality candidates for the position of City Manager;
and
WHEREAS, after interviewing and reviewing the professional qualifications
of several such firms,the City Council has determined that Jensen-Oldani &
i Associates, Inc. would best serve its needs in this regard.
NOW, THEREFORE, BE AND IT IS HEREBY RESOLVED BY THE CITY COUNCIL OF THE
CITY OF IOWA CITY, IOWA that the proposal of Jensen-Oldani & Associates,
Inc., a copy of which is attached hereto and made a part hereof, is hereby
approved as to form and content.
AND BE IT FURTHER RESOLVED that the Mayor is hereby authorized and di-
rected to accept and execute said proposal for and on behalf of the City
of Iowa City, Iowa, and the City Clerk to attest same.
It was proved by -. Dickson and seconded by Courtney
the Resolution e a op e , and upon. roll call there were:
AYES: NAYS: ABSENT:
X Ambrisco
�- Baker
Courtney
Dickson
McDonald
Strait
Zuber
Passed and approved this 25th day of February , 1986.
i � c
WR
ATTEST: ��,'
CITY CLERK
t 14 & AW>ro
as
lr
,360
N
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February 6, 1986
Mayor William Ambrisco
City of Iowa City
Civic Center
Iowa City, Iowa 52240
Dear Mayor Ambrisco:
Jensen-Oldani & Associates, Inc. is pleased to submit the following Pro-
posal of Services to conduct the replacement search for your City Manager.
We are strongly interested in assisting the City of Iowa City in this
important search. This letter will outline a brief description of our
firm, our approach to conducting a search of this nature, timetables which
would be normally expected for the search, and costs to be incurred.
References from recent assignments relevant to a City Manager search are
included as an enclosure and representatives of the City of Iowa City are
invited to call any of them to verify the credentials of our firm and/or
solicit comnents regarding the quality of our services.
The City of Iowa City (population 50,500), a major University oriented
community and the home of the University of Iowa, is seeking a replacement
for Neal Berlin, its City Manager. Berlin is departing after eleven years
of service; he has the longest tenure of any City Manager in Iowa. The
City has approximately 460 full time and 200 part time employees and an
operating budget of $301111.
The City would be interested in candidates with expertise in the areas of
municipal finance with special emphasis on Capital Improvement Programs,
budgeting, urban renewal/economic development, joint venture programs (with
Cedar Rapids and other local governmental agencies such as the School
District) and relations with the University. The City has a reputation for
being well run with excellent growth management philosophies and a high
quality of life.
Of importance to Iowa City will be the search firm's ability to develop a
strong minority recruitment effort for this process. Jensen-Oldani's
reputation for affirmative action efforts is perhaps the strongest of the
major public sector search firms in the United States. Our accomplishments
Mayor William Ambrisco
Page Two
include recruitment of the first Female City Manager in the United States
for a City over 50,000 population; a State's first Black City Manager plus
a State's first Female Parks Director; and being selected to head a major
management recruitment process for the City of Austin with emphasis on the
hiring of Female and Hispanic candidates.
Jensen-Oldani & Associates, has developed a search and selection process
specifically designed to serve the openness required in the public sector
and yet preserve the confidentiality of the candidates. This process is
explained in detail in the section of this proposal titled "Our Approach".
We have found the process to be particularly effective in Council/Manager
municipalities because of the input and participation of the Council.
Recent and/or current searches which demonstrate our capability in recruit-
ing City/County Administrators or Managers include:
* City Manager - City of Bellevue, Washington. Bellevue is an eastern
suburb of Seattle, Washington, with a population of 80,000 plus. The
Council/Manager form of government has seen the City grow from 20,000
to 80,000 population in less than fifteen years. Primary issues are
land -use and growth management. Delivery of services including public
safety and maintenance of a high quality of life were also primary
issues while corresponding high rise development, traffic and utility
problems are being addressed.
*
City Manager - City of Ft. Collins, Colorado. With a population of
approxim'ate y 100,000, this award winning University City has strong
growth management and economic development concerns. Accompanying
rapid growth has seen an increasing concern with providing more human
and social service programs in the areas of low-cost housing, domestic
counseling and child abuse. The City has concentrated its efforts on
environmental concerns, open space and park planning, air quality and
traffic management.
* City Manager - City of Kirkland, Washington. Kirkland is a lakefront
suburb of Seattle, Washington. Kirkland has a population of 19,000 and
a Council/Manager form of government. Primary issues in the City are
land -use and economic re -development. Kirkland, although small in
size, has an extensive impact on regional politics because of its
innovative approach to growth management.
* County Adminisator - Thurston County, Washington. Thurston County
has within tr
its boundaries the State Capital, Olympia. Thurston is
unique among Western United States Counties because it has a strong
appointed Administrator in addition to elected Commissioners. Jensen-
Oldani & Associates is currently working with the Commissioners to
develop a specification and job description for the County Administra-
tor. The issues are assignment of duties, responsibilities and author-
ity of the Administrator.
.3541
Mayor William Ambrisco
Page Three
Assistant City Manager(s) - City of Austin, Texas. (400,000 population)
Austin is the Texas State Capital and is experiencing very rapid
growth. The Council/Manager form of government has provision for four
Assistant City Managers. Jensen-Oldani & Associates has conducted
successful searches for two of the four and is currently conducting a
search for a third ACM.
Our firm is currently conducting City Manager searches for the following
T Communities: Lakewood, Colorado (130,000); Beaumont, Texas (118,000); and
Corpus Christi, Texas (260,000); as well as in the final stages of the Ft.
Collins search.
Jensen-Oldani & Associates' client base is characterized by communities
that are essentially high growth but very conscious of quality of life and
growth management techniques. Successful candidates for our clients have
come from a wide variety of geographical areas around the country, reflect-
ing our nationwide capability. Our search process stresses "fresh recruit-
ment practices" as each community requires different profiles for their
City Manager; therefore, candidates are not carried from one search to
another.
Role of the Search Firm:
Jensen-Oldani & Associates has developed a philosophy of public sector
search which is centered around the concept of expert technical assistance.
The Mayor and Council would play an active role in defining the search
criteria and of course, would be the final authority in the evaluation and
selection of candidates. Jensen-Oldani & Associates would provide the
structure and format to achieve consensus on the job profile and would
provide guidance where necessary. We feel it is of paramount importance
that the Mayor and Council have maximum input throughout the entire select-
ion process and we have designed our process around that concept. In
short, we provide the structure and guide the process, providing the assis-
tance and control when necessary.
Our Approach:
Jensen-Oldani & Associates begins each search with the development of a
detailed Position Specification. The first step in this specification
phase would be to conduct in-depth discussions with the Mayor, Council, and
designated Department Heads to gather base information. From this inform-
ation, we will draft a Specification which is presented to the Mayor and
Council for review, modification and approval. This Specification becomes
the benchmark against which we evaluate prospective candidates.
After the Specification is developed, we will initiate a directed campaign
to identify potential candidates. This consists of:
a) Direct informational mailings to key associations/organizations
throughout the country, but with a strong emphasis on municipalities
whose demographics and issues closely parallel those of our client.
350
Mayor William Ambrisco
Page Four
b) Selected advertising through national publications and professional
associations such as the International City Managers Association, Iowa
City Management Association, National Association of Counties, State
Municipal Leagues, etc.
c) Networking through contacts with various associations throughout the
nation.
d) Use of our knowledge of candidates from recent national searches for
similar positions.
If advertising is to be used as a means of recruitment, copy will be agreed
upon jointly and budget guidelines established. Placement of such adver-
tising will be approved by the City of Iowa City. All aspects of the re-
cruiting process will be designed specifically to respond to the needs of
the City of Iowa City. For instance, if the Council is particularly inter-
ested in candidates with specific functional experience (finance, land -use,
bonding, capital projects) targeted measures will be taken to identify and
attract such individuals. Our activities will be conducted within the
confines of Iowa City policy and we will keep appropriate records to ensure
compliance with your Affirmative Action requirements. We have established
networks among female and minority leaders throughout the nation and are
one of four national search firms invited to sponsor the ICMA minority
talent referral bank.
Once prospects have been identified, we will conduct telephone interviews
to further qualify viable candidates. Preliminary reference checks will
also be conducted, if possible, at this time. We will conduct in-depth
references at a later stage of the process.
After initial screening through telephone interviews, we will develop a
spread sheet synopsis of approximately fifteen semi-final candidates which
we will present to the Mayor and Council for review and to obtain permis-
sion to travel to the candidates' home cities for in-depth interviews.
These interviews are approximately four hours in length. While in the
candidate's city, we also take advantage of the opportunity to research the
city and the general feeling toward the organization/government in the
community.
At the conclusion of our interviews, we will condense the candidate list to
five to six finalists and conduct thorough references on their backgrounds,
abilities and management styles. Written evaluations of each candidate and
a re -statement of reference information is then presented to the Mayor and
Council and arrangements will be made to bring the candidates to Iowa City
for final interviews. A sample presentation is enclosed for your review.
We would make the presentations in person and would travel to Iowa City for
final interviews to be available to answer questions which are generated by
the evaluations and interviews. A representative of Jensen-Oldani will be
present at the interviews to assist Council in its evaluations.
Although negotiations with the finalists would be the responsibility of the
City of Iowa City, we would help to establish the framework of negotiations
by clearly identifying the desirable requirements and features of an em -
351a
�MNtlaaitta!t.av\.\r as �v av v -.t aSa a�.n"n.vv.v:::::
Mayor William Ambrisco
Page Five
ployment relationship. If requested, we will participate in negotiations
to the extent the City desires. Jensen_
Oldani would also be responsible
for notification of all unsuccessful applicants at each stage of the
process.
Our record of success in public sector searches is such that we are confi-
dent in assuring you that should the person selected be terminated for
cause or resign within one year, we would conduct a replacement search at
no charge other than direct expenses.
Estimate of Time:
An in-depth search for a City Manager usually takes from sixty to ninety
days to identify, screen, evaluate, and present qualified candidates.
Time frames beyond that are dependent upon the City of Iowa City's sel-
ection process and the personal situation of the candidates. Tentative
timetables, assuming commencement of the assignment on or before March 1,
1986 would approximate the following:
Activity Date Due
1) Position Specification Interviews Completed
with Council and Key Staff Interfaces March 10
2) Approval of Specification, Placement of Ads March 17
3) Recruiting Letter Distribution March 21
4) Pre-screening of Qualified Applicants
Semi-final Spread Sheet Completed, Closing Date April 18
5) Candidate Interviews and References Completed May 19
6) Final Candidate Selection Interviews Week of May 26
It may be possible to accelerate the timetable based on Iowa City's public
notification requirements, initial response patterns and the number and
quality of available candidates plus the availability of Council for inter-
views.
Cost Estimates:
Our fee for this assignment would be $13,750 based on a minimum starting
salary of $55,000. The maximum fee would be established at that amount or
25% of actual salary, whichever is less, plus expenses directly related to
the search. It is expected that the actual hiring range would be in the
$52,000 to $62,000 area for cities of comparable size to Iowa City. An
initial payment of one-third of the fee is due to commence the assignment,
an additional one-third of the fee is due in forty-five days and the final
one-third is due at the completion of the search. Expenses directly re-
lated to the search (printing, postage, advertising, travel, etc.) will be
.3.50
,�'K vaavaa�.rar\�.'.\tivl
Mayor William Ambrisco
Page Six
billed monthly. All expenses must be pre -approved by the City and verified
by receipt. The City will be responsible for all expenses associated with
candidate travel. These expenses will be paid directly to the candidates
when supported by receipt.
The City of Iowa City will have the right to cancel the assignment at will
(prior to candidate presentation) butand would
beresponsibleeto for
at pfees in%of
the
the total professional fee per day)expenses
search.
Summary:
Mayor Ambrisco, we would make every effort to conduct a cost conscious and
timely search for the City of Iowa City. We have found that regardless of
the physical location of the search firm, travel expenses and timeliness
can all be controlled closely through sound planning and close communica-
tion between Council and its search agent.
As is our custom we would work this search on a team basis with either
Jerry Oldani or Bruce Jensen as primary Consultant to the Council; Ellin
Spenser, Sr. Associate would serve as part of the search team. This con-
cept insures continuity with the Council and prevents any delays in the
event of emergency situations.
Jensen-Oldani & Associates specializes in public sector executive search.
We believe our thorough approach places appropriate emphasis on quality and
responsiveness to the needs of our clients. If selected to conduct the
assignment, we look forward to working with the Council on behalf of the
City of Iowa City and will be most happy to meet with you personally to
further discuss aspects of this Proposal.
Sincerely,
JENSEN-OLDANI & ASSOCIATES, INC.
IiJerrold01 ani
President
JO:cw
Enclosures
Proposal Acceptance:
39-0