HomeMy WebLinkAbout1986-03-11 Council minutesw..............<.�
Informal Council Discussion
January 25, 1986
FY87 Bud et Review: January 25, 1986, at Library Room A, Iowa City, Iowa.
Mayor m risco pres ding.
Council Present: Ambrisco, Strait, Zuber, Courtney, Dickson, Baker (8:05).
Council Absent: McDonald.
Staff Present: Berlin, Helling, Kimble, Vitosh, Karr, Smith.
Tape-recorded: Reel 86-C6, Side 2, 257 -End, 86-C8, All, 86-C9, All, 86-C10,
1-165.
CITY MANAGER - Berlin Hellinq, Pg. 38 Reel 86-C6 Sd 1
Melling explained the City's current contract for collective bargaining service
ends this fiscal year, the contract provided a "not to exceed" amount to pay for
the negotiation of three contracts through mediation, and the City is charged
extra for the cost of fact finding and arbitration. Melling stated that Steve
Rynecki functions as the City's negotiator, conducts hearings and does the legal
research in labor law. Melling noted that Rynecki received ;90 per hour charges
which is below market price. Berlin said Rynecki is willing to teach City staff
and has helped the City assume more responsibility for collective bargaining.
Berlin said microcomputers are budgeted for under capital outlay and the Finance
Department is currently going through a process to determine which departments in
the City will receive the microcomputers.
BROADBAND TELECOMMUNICATIONS - Shaffer, Pg. 47 Reel 86-C6 Sd 1
Shaffer stated more time is being spent on programming the community access
channel and a director machine was acquired to allow preprogramming of that
channel. Melling stated the proposed budget is based on projected revenues from
the franchise fee, the production coordinator is projected for 3/4 time into
FY87, and a large number of interns are working with broadband telecommunica-
tions. Zuber inquired about the 20% budget increase in salaries. Vitosh ex-
plained that the production coordinator was originally budgeted as a half-time
position in 1986 and that was increased to 3/4 time. Berlin stated a letter was
sent to Heritage regarding fees and access. Melling noted that Heritage has sent
a negative response to that letter. Strait inquired about the transfers out,
Proposed Operating Bosed udget FY87, andtFY87. Vitosh e explained money iseferred Strait to transferred to the Li Library
AV assistance, Equipment Replacement and Reserve and Finance Administration.
Kimble stated there was not a transfer to the Equipment Replacement Reserve in
FY85.
Ambrisco asked if the quality of the cablecasting of Council meetings can be
better controlled. Shaffer said equipment is a limiting factor, University
practicum students are used, and Councilmembers can be told when microphones are
not on. Melling stated the City Clerk also monitors for sound during the Council
meetings and can notify Councilmembers when microphones are off. Hellinq stated
a reminder to turn on microphones will be placed in front of Councilmembers for
formal meetings.
t�:,........ 1 " .,..
Informal Minutes
January 25, 1986
Page 2
ENERGY CONSERVATION - Hellin Schoenfelder, Pg. 112 Reel 86-C6 Sd 2
Helling stated that Energy Conservation submitted a budget that includes
and
expendi-
tures for tineodnoffice supplies
osae0Energy rerttoaone-halftimePitionJuly1,1987. Scoenfeld
said the RCC will hold a meeting February 3 and will be involved with the review
of the waste energy project, light bulb replacement project and programming the
government access channel.
CIVIL RIGHTS - Alexander, Pg. 79
Ree186-C6 Sd 2
Alexander reported that the one-half time Civil Rights Assistant position termi-
nated December 31, 1985, and there is one full-time staff person working on civil
rights. Alexander noted there are currently 23 complaints being handled by the
department. Ambrisco asked how information about civil rights program is adver-
tised in Iowa City. Alexander explained the previous one-half time Civil Rights
Assistant handled the community outreach program which included using newslet-
ters, flyers, brochures, and speaking engagements. Alexander stated a TV program
is being produced to be shown on channel 29. In response to Strait, Helling
explained that the City's Human Rights Commission functions as a local civil
rights commission.
EQUIPMENT MAINTENANCE - Reynolds, Pg. 306
Reel 86-C6 Sd
Reynolds stated the City owns 277 pieces of motor driven equipment. Helling said
Council received a memo regarding the nine-year equipment replacement schedule
and equipment is individually assessed at the time when the City is ready to
write explained specifications t
that unspent monies oiut to bid f
iesbudgeted forequipmor a piece
ntreplace ent mistrollediback
into the replacement fund.
In nto Ambrisco
olds
outsideoof the airport �thisnyear.stSt ait askeated the d oif anywrt replacement oofbvehicles
can be delayed. Helling said the City checks the condition of each vehicle,
looks at departmental needs, and reviews use and distribution of fuel for the
equipment. Ambrisco inquired about fuel costs. Reynolds stated last week fuel
costs were 871 for unleaded fuel, 891 for diesel fuel and 851 for regular fuel.
Dickson asked if equipment operators received instruction. Reynolds explained
that all new equipment is reviewed by the driver and new employees are trained by
user divisions. Ambrisco inquired about ongoing loss control seminars. Reynolds
said that there are not formal loss control seminars but that it is handled by
each division head. Berlin said the City does have a safety committee and depart-
ment heads are contacted as problems arise. In response to Strait, Reynolds said
equipment downtime is low and accidents have decreased.
PUBLIC WORKS ADMINISTRATION - Schmadeke, Pg. 103 Reel 86-C8 Sd 1
Ambrisco asked if Schmadeke attended the wastewater treatment facility meetings.
Schmadeke replied he did attend. Councilmembers commended Schmadeke for the
prompt handling of citizen complaints. Zuber asked if there are any funds avail-
able from the State for leachate problems. Berlin said the City should explore
the possibility of obtaining State funds to be used on the leachate problem.
�..:.: a.,,........... .. x....,..,.......... I ............. ......, ........
Informal Minutes
January 25, 1986
Page 3
-Schmadeke said the City will be charged $20,000,. beginning April 1981 and total
costs are estimated at $300,000 for work done at the landfill. Berlin noted that
other problems will arise if the landfill stays at its current site. In response
to Ambrisco, Schmadeke said the landfill is in compliance.
ENGINEERING - Farmer, Pg. 98 Reel 86-C8, Sd 1
Farmer explained major projects include: Dubuque St. project, Dubuque Road pro-
ject, landfill -leachate work, Burlington St. bridge, Benton St. bridge, and
bridge deck repair as outlined in the CIP. Schmadeke explained the moving of the
Public Works Department to the First Federal Building has worked out well and
permits work transferred to outlying divisions. Ambrisco inquired about the
Dubuque Street project. Farmer said the budget will be constructed in three
phases: Phase 1 - Church St, to Park Rd.; Phase 2 - Church St. to Market St.;
Phase 3 - Completion of project. Farmer explained the Engineering staff is
attempting to complete negotiations for temporary easements by March 3. The
Federal government is holding the State appropriations, and the State won't
approve the project allocations until the State receives the money from the
Federal government.
Farmer said work will not begin on the Benton St. bridge until completion of the
Burlington St. bridge project. In response to Ambrisco, Farmer stated Iowa City
will receive the maximum $650,000 from the State for the Burlington St. bridge
project and 15X/25% split on the Dubuque St. project. Farmer explained that once
a contractors bill is paid for by the City, a bill is sent to the State for
reimbursement for the project. Berlin and Farmer noted that the Benton St.
project will receive up to $650,000 in Federal funds and will utilize any remaih-
.ing FAUS funds. Berlin stated the Dubuque St. project has received considerable
attention and additional wok will be done to ensure the project is done cor-
rectly. Farmer stated the Dubuque St. project will cost an estimated $980,000.
Strait asked if land will have to be acquired for the Benton St. project. Farmer
said right-of-way is needed, property will have to be acquired on the north side
- west end of the project, easements are needed from the McDonald's and Mum's
business establishments, and right-of-way is needed on both sides of the east end
of the project. In response to Dickson, Farmer said Munm's Tavern will not need
to be moved because the driving lane's alignment is better on the north side of
the project.
STREETS - Stockman, Pg. 121, Reel 86-C8 Sd 1
Ambrisco inquired about potholes. Stockman stated two crews are working on pot-
holes daily.
Stockman explained snow removal procedures for Iowa City streets. Stockman
stated Iowa City is divided into eight sections and streets are prioritized as
follows: Priority 1 - bus routes and main arterials to emergency facilities;
Priority 2 - streets with hills and heavily traveled streets; and Priority 3 -
outlying residential areas. Stockman stated a 4 -to -1 sand to salt mix is used on
streets, it takes 24-48 hours to completely plow Iowa City streets, and there
needs to be 3 inches of snow before residential areas are plowed. Ambrisco asked
tN wvvat...Sawv tv..wv..vv.v.,.<v...w.n................. ......,-A......u.
Informal Minutes
January 25, 1986
Page 4
how snow low drivers are
ned. Stckman
work with new drivers, drivers tpracticeoPlowingxatathelinedairportxthat andiexperienceeis
the best teacher. Courtney suggested the snow removal policy be printed in the
local newspaper to better inform the citizens about the snow removal priority
system.
REFUS=men, Pg. 246
Reel 86-C8 Sd 1
Ambrisco complimented the Refuse Division on fine service to the community.
TRAFFIC ENGINEERING - Brachtel, Pg. 116
Reel 86-C8 Sd 1
Brachtel stated that the traffic controller needs to be replaced and side road
indications should be upgraded to over -lane indications at the Burlington St. and
Summit St. intersection. Ambrisco said that intersection is confusing because of
the lane reduction. Brachtel noted that the proper number of advanced warnings
are installed at that intersection. Strait inquired about progressively setting
the signals at intersections along a street. Brachtel said signals are set pro-
gressively where possible and are timely accordingly to the speed limit. Courtney
asked about public response to the Kirkwood/Dodge stop signs. Brachtel stated he
has. received both favorable and unfavorable comments about that intersection. In
response to Baker, Brachtel said a traffic signal may be warranted for the
Kirkwood/Dodge intersection as more traffic develops. Baker asked about the LASA
street lighting survey. Brachtel said Council will receive additional informa-
tion in next week's packet regarding the street lighting survey.
LANDFILL - Schmadeke, Pg. 251
Reel 86-C8 Sd 2
Schmadeke said 75 of the 180 acres at the landfill site have been used and the
remaining space should allow operations until 2014. Ambrisco inquired about the
leachate problems. Schmadeke stated work is being done on the lift station
design and completion of the lift station is projected for next summer. In
response to Strait, Schmadeke said persons utilizing the landfill are charged on
Schmadeke to elina weight-in/weight-out basis and 25E of the fee goes to the State. Berlin asked
Schmadeke st ted aa900afoot,boutt3°-4"esizelpipe wine ills be installed 4hfeetudeeptonithe
south side of Melrose Avenue, the pipe will be installed with a trencher, and
farmers will be able to farm the land after installation of the.pipe.
WATER DEPARTMENT - Brinton Kron, Pg. 238
Reel 86-C8 Sd _
Kron explained the original computer was installed in 1972, computer changes are
necessary because the model and parts are being phased out, and the computer
upgrade will cost $300,000 to $400,000 over the next two years. Ambrisco asked
if any technology is available to handle the problems associated with the taste
of the Iowa City water. Brinton said he is reviewing pilot studies being done in
other communities utilizing ozone -chemical technology.
In response to Ambrisco, Kron noted he will retire May 16.
Informal Minutes
January 25, 1986
Page 5
POLLUTION CONTROL - Boren, Pg. 230 Reel 86-C8 Sd 2
Boren stated he has been attending the wastewater treatment facility meetings.
Dickson asked what are the major problems with pollution control. Boren stated
there are problems associated with handling the volume and degree of treatment to
comply with State regulations. Schmadeke noted that employee morale will improve
with the construction of a new wastewater treatment facility.
PARKS AND RECREATION - Carroll, Pg. 209 Reel 86-C8 Sd 2
Carroll introduced Craig Willis, chair of the Parks and Recreation Comnission.
Willis stated the proposed budget does -not include any recommendations from the
Parks and Recreation Commission. The City should budget for development and
acquisition of parkland, and the Parks and Recreation Commission has established
goals including improving communications and credibility with the City Council in
terms of establishing recommendations for funding for recreation programs and
studying what recreational services are needed in the community. Willis stated
the recreation department is in need of full staffing, therefore the remaining
recreation position should be filled.
Berlin stated there may be additional recommendations from the Parks and Recrea-
tion Commission and staff regarding expenditures for expanded service levels and
acquisition of parkland could be discussed along with the wastewater treatment
facility location. Dickson inquired about pollution at Mesquakie Park. Berlin
said Council received information and a discussion can be scheduled. In response
to Ambrisco, Willis stated that the Parks and Recreation Commission has met the
new Parks and Recreation Director.
j GOVERNMENT BUILDINGS - Carroll, Pg. 36 Reel 86-C8 Sd 2
Berlin stated that two employees of the Parks and Recreation staff provide custo-
dial services to the Civic Center, Davis Building office space, and First Federal
Building Public Works office space. Strait commended Joyce Carroll for her
service as interim director of the Parks and Recreation Department.
CENTRAL BUSINESS DISTRICT - Carroll, Pg. 106 Reel 86-C8 Sd 2
f Berlin stated there are problems with the lighting of the Central Business Dis-
trict due to vandalism. In response to Zuber, City Forester Robinson stated he
does assist with tree and shrubbery work on the central business district. Strait
inquired about Blackhawk Minipark plans. Berlin stated the City has not under-
taken specific plans for the minipark because the City is awaiting plans for the
Paul -Helen Building. Berlin noted that the Parks and Recreation staff, Forestry,
Project GREEN and the Downtown Association are involved in the project. Ambrisco
noted Council members received a memo in their packet regarding plans for the
Paul -Helen Building.
Courtney inquired about maintenance of the alley located through the downtown
plaza area. Courtney noted that the alley is often littered and dirty. Berlin
stated the Fire Department, Health Department, Chamber of Commerce and the Down-
town Association all have worked to keep the alley clean but more help could be
sought from the area merchants. Strait inquired about the cleanup of the down-
town area. Berlin stated that an absolute minimum number of people are doing the
cleanup of the downtown area and demands are growing. Berlin said the level of
1^1\.\uaau ... ate..\...,a..a.......a..awnn...:...........a.....��.A........ a�.....av ....
Informal Minutes
January 25, 1986
Page 6
cleanliness demanded, the increased vandalism, the need for light improvements,
and general deterioration have required additional attention and money. In
response to Zuber, Berlin stated that the Iowa Avenue Alley is the only private
alley in the downtown area.
FORESTRY - Robinson, Pg. 125
Reel 86-C8 Sd 2
Robinson reported that 83 hours of staff work has been spent on neighborhood
hedge lawsuit, the Forestry Division continues to improve and become more effi-
cient, and Iowa -Illinois Gas & Electric has assisted the City with, tree trimming
services. Ambrisco inquired about the North Dubuque St. project's impact on
trees in the area. Robinson stated that the road has to be widened and trees will
need to be removed.
Robinson reviewed the two expanded service level requests which include the
purchase of 100 trees for nursery stock, $5700; and a lease or purchase of a boom
truck to be used during routine trimming and emergency operations throughout the
city, $37,000.
CEMETERY - Wonick, Pg. 131 Reel 86-C9 Sd 1
Ambrisco inquired about demands for space in the cemetery. Wonick stated the
cemetery should be able to service community needs for the next 18 years. Wonick
noted that decisions to expand the cemetery should be made within the 5 to 10
year period and that there is a potential to expand into 40 acres east of the
cemetery. Berlin stated alternatives for cemetery expansion could include buying
property adjacent to the cemetery. Ambrisco inquired about vandalism at the
cemetery. Wonick stated that vandalism is low and help is received from the radio
communications group on Halloween. Ambrisco inquired about the expanded service
level request for a weed sprayer. Wonick explained that weeds are bad and that
the Parks and Recreation sprayer is too big for cemetery purposes.
City Forester Robinson noted his appreciation for assistance from Howell and
Wonick.
LIBRARY - Eggers, Pg. 201 Reel86-C9 Sd 1
Councilmembers received the Library revisions for FY87 budget. Vitosh explained
the revisions resulted from errors found in the receipts. Vitosh explained in
FY86 increased receipts from Library fine revenue was to be used for the computer
system, the City increased revenues but did not add the cost of the computer
upgrade into the expenditures which reduced property taxes that funded the dollar
amount, and that amount should not have been reduced. Also, in 1987 an error in
the operating budget included revenues that actually go in the Gifts & Bequests
fund.
Riley Grimes introduced trustees and foundation members. Riley stated the pro-
posed budget is only a maintenance budget and the library still needs four addi-
tional personnel. Grimes noted that service indicators have not plateaued.
Ambrisco inquired about the transfers out as noted on the FY87 revisions handout.
Vitosh stated that $3500 per year is transferred out of the library budget and
put into an AV equipment replacement reserve fund. Baker asked how many volun-
teers work at the library. Eggers stated that 70 to 75 volunteers assist the
library, part of Carol Spaziani's job is to coordinate the volunteers. Help is
Informal Minutes
January 25, 1986
Page 7
received from Friends of the Library in volunteer recruitment, and staff time is
needed for volunteer training, evaluation, review and replacement. In response
to Strait, Eggers stated volunteer help is equivalent to 2-1/2 to 3 full-time
staff. Courtney inquired about the $100 increase in fines as it relates to the
sizeable increase in circulation. Eggers noted that fines received in FY85 total
forr notification, andooverduetnoticesahaveodecreased.thStraitdaskedniftthe2li-
brary has the right to take persons to court who have delinquent fines. Eggers
stated the library uses a collection agency and currently has one court case
pending. Eggers noted that the library loses an estimated $1000 a month in
materials. asked if te
statedthat current yacq acquisition is $155,0001andethat amounts bhind in bookshouldsbei$200,000ers
CAPITAL IMPROVEMENTS PROJECTS (CIP) Reel 86-C9 Sd 1
i
Ambrisco referred Councilmembers to memo from the City Manager re staff priori-
ties.
Landfill -Leachate Lift Station
Kimble stated this project was taken out of the current CIP proposed budget
because it will be done this spring.
'r
Benton St. Bridge Widening, Pg. 42
Berlin stated the project is o!j schedule. Schmadeke stated one-half of the
project will be funded with federal monies.
Cemetery,Building Addition, Pg. 61
Berlin stated City crews have the ability to construct the addition. In response
( to Strait, Schmadeke noted construction costs will be less than $20 per square
I{! foot.
i Civic Center Expansion, Pg. 60
Berlin stated Council will be presented information regarding preliminary work
from HLM. In response to Strait, Vitosh stated general revenue sharing funds will
F be used for the architectural work. Helling noted that thearchitect will proba-
bly recommend construction on•the north side of the Civic Center.
fGilbert St. Bridge Beck Repair, Pg. 37
Berlin stated previous repair decks using an epoxy material was not successful.
Schmadeke stated the Iowa bridge overlay program utilizes an extra -dense concrete
for bridge,deck repair. In response to Strait, Schmadeke explained that.spalling
is when salt and erodable materials get into the steel of the bridge decks,
expand the steel, and the steel rusts and pops off the top 1-1/2" of concrete.
fDodge St. Bridge Deck Repair, Pg. 38
In response to Ambrisco, Farmer said the bridge was built in the early 1970's.
��.aa...<.....�.............. 6'., ,,,,.,,,,,,.............
Informal Minutes
January 25, 1986
Page 8
Burlington St. Bridge at Ralston Creek, Pg. 39
Schmadeke stated the City hopes to receive State funding because the project is
located on Highway 1. Schmadeke stated the footpath project is an independent
project. Schmadeke explained that the sidewalk will be retained but will be
moved back and aligned with the existing sidewalk.
Animal Control Facility Remodeling, Pg. 59
i
In response to Ambrisco, Berlin said the size of the building will be increased
and voter approval is needed. Vitosh explained that $75,000 of bonds can be
issued without going to the voters. Strait suggested exploring a joint facility
through JCCOG. Courtney inquired if the.Animal Control Facility remodeling bond
issue could be incorporated with the swimming pool bond issue. Vitosh stated
that the bond issues could be incorporated but projects would need to be listed
separately. In response to Strait, Berlin stated this project would provide
sufficient room for remodeling and expansion.
Karr noted that deadlines are approaching for the bond issue election and bond
issue resolutions need to be delivered to the election office by early April.
Wastewater Treatment Facility Upgrade, Pg. 66
Schmadeke stated this project will be incorporated with the expansion of the
existing plant.
City Plaza Light Fixture Replacement, Pg. 50
Berlin stated that current maintenance on lights is high and the City is out of
replacement parts. Berlin noted that ten years life on the lights is not
normal but the lights have deteriorated due to vandalism. Brachtel said repairs,
high usage, deterioration, maintenance problems and high electric bills necessi-
tate
vaor to
sodiumthe
lightslight
theo City can Brachtel maintain stated the lights, reduce reducenenergy consu from mercury
and
reduce the number of light bulbs that need to be replaced. Berlin reported that
cost of the project can be paid back in less than four years. Ambrisco asked if
the sodium lights provide the same level of illumination. Brachtel stated the
sodium lights will provide illumination equal to the mercury vapor lights and
square blown cube globes will be used. Berlin stated plans for the light re-
placement will be discussed with the Design Review Committee.
Governor Street Retaining Wall, Pg. 46
Wonick explained the wall is not leaning but is falling apart and deteriorating.
Wolf Avenue Bridge Deck Repair/Melrose Ave Bridge Deck Repair, Pg. 40-41
Schmadeke said these projects were set back another year.
i
I
V r'
Informal Minutes
January 25, 1986
Page 9
Dodge St. -Dubuque Rd. to Governor, Pg. 30
Baker asked for justification for the project. Schmadeke said there is a problem
at the intersection of Dodge and Prairie du Chien with left turning traffic and
morning traffic taming on to Dodge St. from Prairie du Chien is delayed because
of incoming traffic. Berlin stated additional information will be forwarded to
Council regarding repairing arterial streets. Berlin stated a number of arterial
streets are in such condition that asphalt overlay will not solve problems.
Courtney inquired about acquisition of property. Schmadeke said 66 foot
rights-of-way are needed and 55% of the funding for the project will be received
from the State. Baker inquired about establishing a two-lane street. Berlin
stated the City has been unsuccessful in past efforts in obtaining funding for
two-lane repairs. Schmadeke noted that the State previously had this project in
their five-year program but it was removed. Berlin said the City will took at
the project next year. Courtney inquired about signalization for the intersec-
tion. Brachtel stated signals are not warranted at this time. Baker suggested
using signals during peak times. Brachtel stated that if the City is willing to
spend money for signalization the money should be spent where signalization is
needed. Brachtel also stated that the Iowa Department of Transportation looks to
provide safe movement along arterial streets and four lanes would provide that
movement.
Melrose Avenue Paving Improvements, Pg. 23
Schmadeke explained this project will intersect, with the highway system one-half
mile west of West High School. Courtney asked why this project received higher
priority than Scott Blvd. Berlin stated due to traffic counts off the highway
west onto Melrose Avenue and the lack of shoulders warrant the project. Berlin
stated the City should request funding from the State because the problem re-
sulted from State actions. Schmadeke said funding may be available from the
USTEP program. Baker said the project should be considered in conjunction with
development on the west side. In response to Courtney, Schmeiser stated the
project is due to current traffic conditions.
Improve Bridges on Brookside Drive and Second Avenue, Pg. 43
Schmadeke stated the deterioration of the prestressed bridge decks was found
t during inspections last summer, the prestressed panels on the bridges cannot
{{E handle additional overlay and the City hopes to be able to use federal funding
for the project. Ambrisco inquired about the impact of the Gramm-Rudmann bill.
Schmadeke stated that there have been discussions about combining bridge and
highway funds with the transportation funds which may result in a reduction of
federal funding. Baker asked when FAUS funds would be available again. Berlin
i stated the City would be back in the FAUS funding program in 1990, assuming the
program remains at current level of funding.
i
Railroad Crossing -Dubuque St. and Clinton St., Pg. 32
Courtney noted the railroad crossing is rough. Berlin stated Council approved
rubber crossing material.
-k v , "......t.. ... ............... <..,,.,..,..,..,.:....... -. .
Informal Minutes
January 25, 1986
Page 10
Benton St./Mormon Trek Signalization, Pg. 20
Highway 1/Sunset St. Signalization, Pg. 19
Summit/Burlington St. Signalization, Pg. 18
I
Kirkwood/Dodge St. Signalization, Pg. 21
I
Sunset/Benton St. Signalization, Pg. 28
Rochester/First Ave. Signalization, Pg. 27
Council reviewed the signalization schedules for Benton/Mormon Trek, Highway
1/Sunset, Summit/Burlington St., Sunset/Benton St., Kirkwood/Dodge, and
Rochester/First Avenue. Berlin stated that the Benton/Mormon Trek intersection, `I
Highway 1/Sunset, and Summit St./Burlington St. intersections are scheduled for
this next fiscal year and Sunset/Benton St. and Kirkwood/Dodge St. intersection
are scheduled for the following fiscal year. Council decided to schedule the
Rochester/First Avenue signalization for FY88. Ambrisco inquired about the Mormon
Trek/Highway 1 intersection. Brachtel said that intersection was out of the
City's jurisdiction and the City would have to annex that property for
signalization.
Softball and Soccer Fields, Pg. 67
Berlin said Council will receive additional information.
Benton St. Culvert Replacement, Pg. 62
Schmadeke said the cost of the project would be $70,000, the section of the
culvert underneath the street is not bad, the extension to the culvert is dete-
riorating. Berlin suggested not undertaking any -design work until getting a
response from CCN regarding funding to acquire property.
Scott Blvd. Paving, Pg. 22
Berlin stated staff will initiate discussions with the State and County regarding
this project. Courtney stated the project ought to be moved up one year.
Railroad Crossing -Dubuque St./Clinton St., Pg. 32
In response to Strait, Berlin stated a previous accident was not related to the �
railroad crossing on First Avenue.
Melrose Avenue-Byington to Railroad Bridge, Pg. 17
Schm&deke recommended new pavement because of the deterioration of existing
pavement. Berlin stated Council may want to review this project before FY90.
Napoleon Park Restrooms, Pg. 54
Baker inquired about phasing out the park. Ambrisco stated the park should not
be abandoned due to increased demand for softball and soccer fields.
Informal Minutes
January 25, 1986
Page 11
Park Road Storm Sewer, Pg. 64
Ambrisco stated he met with area neighbors regarding drainage problems. Baker
inquired about special assessment. Schmadeke explained that to special assess
storm sewers you have to assess the drainage area and people along Park Road
would object. Ambrisco and Courtney favored moving the project up one year.
Farmer stated Engineering staff workload may not allow design of the project
before 1987. Farmer stated Engineering staff could begin work on easements
needed for the area. Berlin suggested that the City could draw up the easements
and request that area residents be responsible for obtaining the easements.
FY87 Alley Pavement Projects, Pg. 26
Baker inquired about the alley pavement between Johnson and Dodge Street south of
Bowery and stated that Swen Armeni of 625 S. Dodge Street should be contacted
regarding the project. Baker stated that Armens worked hard to downzone the area
and if he objects to the project, Baker will not vote for the project. Farmer
said he will be contacted. Baker inquired about the alley pavement project be-
tween Dodge and Lucas Street south of Bowery. Farmer stated that project is not
in the CIP. Baker inquired about the alley project behind the Press -Citizen.
Berlin stated that this will be the first time the City proposes special assess-
ment of.a downtown alley.
Taft Speedway Pavement, Pg. 29
Baker noted that 90% of the project is special assessment. Schmadeke stated some
that special assessment will be the City's cost. Kimble stated that Council
could change the percentage of the special assessment.
North Dubuque Street Curb and Gutter, Pg. 16
In response to Baker, Schmadeke said the City could explore funding through
special assessment.
Rohret Road Paving Improvements, Pg. 24
Baker noted the project is covered by 90% special assessment.
North Corridor Sewer, Pg. 63
Baker asked if costs could be defrayed through a developer and if GO bonds are
abated with sewer revenues. Berlin stated the City issues GO bonds and uses
revenues from the water and sewer services to pay of those bonds.
Schedule
Vitosh reviewed the budget schedule as follows:
February 4: Council makes final decisions on proposed operating budget and CIP
for preparation of budget for public hearing.
February 10: Informal discussion regarding Human Service Agency budget
requests.
11
Informal Minutes j
January 25, 1986
Page 12
Informal Council Discussion
January 27, 1986
Informal Council Discussion: January 27, 1986, at 7:15 p.m. in the Coun-
e am ers in a ivic enter. Mayor Bill Ambrisco presiding.
Council resent: Ambrisco, Baker, Zuber, Strait, Dickson, McDonald,
our ney.
Staff resent: Berlin, Helling, Timmins, Karr, Smith, Franklin, Milkman,
cmaee.
Ta e -recorded: Reel 86 -CII, Side 1, 159 -End, Side 2, all; 86-C12, Side 1,
ae , 1-188.
ADDITION TO CONSENT CALENDAR:
Reel 86-C11, Side 1
A Crow's Nest representative requested their liquor license renewal be
added to the Consent Calendar. Karr stated papers are in order.
BOARDS AND COMMISSIONS APPOINTMENTS:
Reel 86-C11, Side 1
Human Rights Commission: Dell Briggs
Broadband Telecommunications: Readvertise
CCN: 1) David Leshtz
2) Roberta Patrick
3) Readvertise
Design Review Committee: George Nagle
Airport Commission: Dennis Knowling
Mayor's Youth Employment: 1) Unexpired term - Marcia La Folette
2) Three year term - Jan Liggett
PLANNING AND ZONING MATTERS:
Reel 86-C11, Side 1
A. Settinn a n.,M 4.
B.
- -- oa uuiiuings.
ciariTies vague language. In reocZuberc Lo neF
riod. curren
sponse t
said that illegal roomers would not be allduring the grace pe-
MINUTES
INFORMAL COUNCIL DISCUSSION
JANUARY 27, 1986
PAGE 2
C. Public hPar in on an amendment to the Zonin
current sews a an in us ria wa
Fran t in exp acne is is
inances into one part of the Code.
D.
E.
F.
G.
in
affected by the AirportYOverlay�Zone:
-• n -J ul duJdcenc to the right-of-way.
Consider an ordinance to rezone 16.2 acres located off of Willow Creek
n ve an nor wes o i wa
scuss on. es tom oun No
by the State's City'Development Board.
H. Ordinance to a,a.,i Fti- ,--.__ .,_,.
annrxdcion atter action
tnis amendmen s n lne w___--.-.
. .. " ""' rrdnKiln explained�at
statutes
ments and the current policy is more restrictedthan theiStategCode.
Franklin said that the intent of the amendment is to make all notice
requirements the same. Franklin noted the Board of Adjustment unani-
mously recommended denial of the proposed amendment and wished to
maintain the present 15 -day notification period.
I. Ordinance to rezone 3.61 acres from Count R1 -A to RS -5 for the ro -
er Z oca a nor eas o d wav
vara wo discussion an wes o ormon re ou e -
J. Resolution to annex 3.61 acres located northeast of Hi hwa 218 and
west of Mormon Trek Bou evard. No discuss an.
K. Recommendation of the Plannin and Zonini Commission re ardin the
eve omen a is or sou wes owa
o e eve opmen
v011U or sou wes Iowa City, o ow ng iscussion
DEVELOPMENT POLICY FOR SOUTHWEST IOWA CITY: Reel 86 -Cil, Side 2
Franklin recapped the City Policy toward development in general and devel-
opment in the southwest area. Franklin reviewed Marianne Milkman's Janu-
ary 10, 1986, memo on the development policy for the southwest area of
MINUTES
INFORMAL COUNCIL DISCUSSION
JANUARY 27, 1986
PAGE 3
Iowa City and west of Freeway 218. Franklin said that the public position
of infrastructure to the area at this time would encourage full develop-
ment and would be contrary to the policy and the Comprehensive Plan. She
noted that the water supply is a critical issue for firefighting.
Franklin noted that page 5 of Milkman's memo summarizes capital improve-
ment costs that would result from the development. Franklin showed major
considerations on a map of the area. In response to Ambrisco, Franklin
said that there is about 1100 feet of farm ground between Hunter's Run and
the Eicher property. Franklin stated over time, developments pay for
themselves but scattered development cost the City more and do not pay for
services.
Franklin noted that the Planning and Zoning Commission's recommendation
are to reject an amendment to the Comprehensive Plan. Planning and Zoning
Commission member Scott stated the Council should decide if growth should
be allowed beyond 218 before addressing Southwest Estates' development
request. Council agreed to discuss this issue with the Planning and Zoning
Commission on February 24, 1986.
CORALVILLE MILLDAM: Reel 86-C12, Side 1
Melling noted that Councilmembers received his January 24, 1986, memo
regarding Coralville milldam project and introduced Shive-Hattery repre-
sentative Tom Hayden. Zuber stated Shive-Hattery should proceed with
phase two to allow Council to make a more reasonable decision about the
project. ,
McDonald inquired about the project's impact to the river. Hayden ex-
plained the impact on the river from the project has not been addressed
and that work in phase two would involve contacting resource agencies,
environmental agencies, city and county conservation boards, and the Iowa
Department of Water, Air and Waste Management. Hayden stated phase two
will include consideration of using splash boards, contacting the
Iowa -Illinois Gas & Electric Power Company, contacting owners of the dam,
and obtaining preliminary data to compile cost estimates for the plant.
Hayden explained that the application for the preliminary permit was filed
on October 4, 1984, and the City was formally notified by FERC that the
preliminary permit has been issued. Hayden stated the preliminary permit
gives the City priority to develop the site and there are recording re-
quirements to maintain the permit. Hayden also noted that there is an
agreement with the Johnson County Conservation Board to contact them
within six months of issuance of a permit regarding decisions to proceed
with the project. Hayden stated work in phase two will include deciding
where the electricity generated would be used.
Hayden discussed the handout: Summary of Benefit/Cost Analysis Iowa City
Hydroelectric Project dated January 27, 1986: Hayden stated that upon
completion o phase two the City will be presented with updated cost
estimates and new analysis of the project. Hayden noted that there exists
two deadlines: 1) required response to Johnson County by April 30, 1986;
and 2) required six month progress report to FERC by April 30, 1986.
.... _ ........._...--R.-.......
MINUTES
INFORMAL COUNCIL DISCUSSION
JANUARY 27, 1986
PAGE 4
McDonald raised concerns about obtaining funding for the project.
Councilmembers discussed funding of the project and the advantages of
generating electricity. Councilmembers agreed to proceed with phase two
of the project.
CLEAR CREEK PLANNING SESSION - DISCUSSION OF DATE TIME AND CITY COUNCIL
P Ree 86-C12,
Sidel
1
Berlin stated a discussion is scheduled for February 19 and 20 and will
involve an expert in industrial development. Berlin stated the Clear
Creek/Iowa City Symposium is being partially funded b SBA and HUD and
will bring together University personnel, experts in industrial develop-
ment, City and developer to determine directions of CCD and the roles of
the parties. Berlin stated two or three City Council representatives have
been requested to attend the meeting.
Ambrisco stated a Board of Regents meeting schedule may conflict with the
Symposium schedule. Staff will investigate.
COUNCIL TIME: Reel 86-C12, Side 1
1. Baker questioned if bath lanes of traffic travelling north on Madison
could turn left onto Iowa Avenue. City staff stated no.
2. Baker inquired about plans for a bridge between Melrose and Court
Street as it relates to the vacation of Byington and Melrose. Council
stated there is no interest in those bridge plans.
3. Courtney reported on the Joint Pool Committee activities. Courtney
stated several alternatives for the design and the cost of the pool
were presented and cost estimates were from $1.1 million to $3 mil-
lion. Courtney stated the Committee discussed anticipated costs for
fixing both City Park pool and Mercer Park pool and will review sched-
uled tests on the Mercer Park pool. Courtney stated an Iowa City
community fitness center was also proposed. Berlin noted that due to
the Parks and Recreation use of the Public School District's gymna-
sium, there is a desire for an additional facility. Berlin stated
that currently the public is interested in a swimming pool project.
Pool project costs will be high, and the City is not in a position to
have operating revenues for the operation of a new facility. Berlin
stated additional testing of the existing park pools is needed before
decisions can be made.
Council discussed various alternatives and favored the development of
a swimming pool project only without an additional recreation facil-
ity. Courtney stated he will report back to the Joint Pool Facility
Committee.
4. Helling stated that the February 10, 1986, Informal Council Discussion
which includes discussion on funding for human service agencies will
be cablecasted.
�MxAauaaa.c.t.. a. a..............t.w.uw�..:: an,....
MINUTES
INFORMAL COUNCIL DISCUSSION
JANUARY 27, 1986
PAGE 5
S. Timmins reported that a lawsuit has been initiated as a result of a
motorcycle accident on Dubuque Street and the plaintiffs have filed to
take depositions of all City Councilmembers. Timnins requested
Councilmembers to schedule a time for those depositions on February
17, 18, 19 or 20.
6. Agenda item 21 - City Clerk's fees. Karr said a resolution currently
exists requiring a fee of $2.00 for non-professional staff time and
$4.00 for professional after the first 15 minutes.
Karr stated the resolution clarifies the amount by setting one fee.
Karr noted concerns re charging for inspection of public records and
paying for staff time. In response to questions, karr said most
requests would not require more than 15 minutes to complete and would
not be charged. Council agreed to the resolution.
The meeting adjourned at 9:35 p.m.
V, `:...
•-k�....... I— 1. ,."a
Informal Council Discussion
February 4, 1986
i Informal Council Discussion: February 4, 1986, at 6:30 PM in the Council Cham-
bers at the Civic Center. Mayor Bill Ambrisco presiding.
Council Present: Ambrisco, Baker, Strait, Zuber, Dickson, Courtney, McDonald.
Staff Present: Berlin, Helling, Karr, Smith, Timmins, Vitosh, Carroll, Kimble,
0T a eTd"1 .
Tape Recorded: Reel 86-C10, Side 1, 304 -End, Reel 86-C15, Side 1, 1-165.
Executive Session
Moved by McDonald, and seconded by Strait, to adjourn to executive session
under Section 21.5.C, to discuss strategy with Councilmembers in matters that
are presently in litigation or where litigation is imminent where its disclo-
sure would be likely to prejudice or disadvantage the position of the govern-
mental body in that litigation. Affirmative roll call vote unanimous, 7/0, all
Councilmembers present. Mayor declared the motion carried. Council adjourned
to executive session at 6:30 PM.
Council returned to open session at 7:10 PM.
Joint Swimming Facility Reel 86-C10, Side 1
Courtney stated that the Joint Swimming Facility Committee met Thursday to
discuss Mercer Park pool problems and renovation alternatives. Courtney said
the Council needs to make decisions about the Mercer Park Pool and the new
facility.
Craig Willis, Parks and Recreation Commission Chairperson, stated the Council
needs to make the following decisions: the overall dollar limit to be spent on
a swimming facility, if the pool facility should include a fitness center, if
the existing pool renovation costs should be included in the new pool facility
bond issue, if existing pool renovation is included in the bond issue, what
type of renovation should be done to the existing pools, and what size of pool
should be built. Willis stated that the Parks and Recreation Commission was
unable to distinguish priority for the additional pool and additional gymnasium
space and the objective of a fitness center would not be to replicate services
of the existing recreation center. Willis reported that the fitness needs of
the community have changed, areas of growth in recreation are in structured
activities such as league basketball and volleyball and 26.7% of the City's
recreational activity takes place in school facilities. Zuber said that it is
reasonable to utilize school facilities, originally the Council was considering
only a swimming facility, and it would be costly to staff a large fitness
center. Willis stated that there are concerns about insurance liability and
janitorial services as it relates to using the school facility and the Council
originally requested consideration of a pool and fitness center. Willis said
the City, school. and university should be looked at collectively as community
resources for recreational sources.
i
Informal Minutes
Page 2
Strait inquired about the value of renovating the Mercer Park pool. Courtney
stated the Council needs to decide if Mercer Park pool should be renovated or
closed and noted that the school gymnasiums are currently being used to their
maximum. Strait said there is a need for a pool facility in the Mercer Park
area. Ambrisco inquired about the location of the new facility. Willis said
the new facility would be located in the Mercer Park area away from the water
table. McDonald said the City needs to address the immediate needs for a pool
facility in that current economic conditions do not afford the City enough
money for an expanded project. McDonald inquired about the various levels of
renovation recommendations for the Mercer Park pool. Willis explained renova-
tion recommendations involved three levels of consideration: 1) direct code
violations, 2) liability sources, and 3) resolving filtration cycle problems at
the pool. Willis stated that a formal report will be presented to Council
soon. Council discussed the fitness center concept and swimming facility
needs. Ambrisco said the Joint Pool Facility Committee should consider a pool
facility and not an expanded project. Strait said that a scaled back pool
project will allow more monies to be available for parkland acquisition. Baker
said a pool project should be designed to allow for future expansion. Courtney
and Willis stated that Council will receive a full written report containing
options and alternatives for pool renovations and the new pool facility. In
response to Willis, Councilmembers stated a fitness center should not be in-
cluded with the pool facility project at this time. McDonald stated the exist-
ing park pool renovation options and costs will influence decisions about the
design of a new facility. Council agreed a fitness center should be considered
in the future at the new pool facility site. Zuber said the fitness center
design is not necessary at this time because recreational needs may change over
the next several years.
Willis said Council needs to decide about the Mercer Park pool renovations.
Willis stated that recreational, instructional, and competitive swimming needs
should be served by the City's pool facility. Zuber inquired about the cost of
operating an 8 lane pool versus a six lane pool (January 23, 1986 memo regard-
ing Iowa City Community Fitness Center, Kevin Munson, page 2, B13). Kevin
Munson explained an 8 lane pool contains 33% more volume of water than a six
lane pool, has 1/3 more water to filter, and therefore has approximately 30%
ireater operational costs. Zuber consented that construction costs would not
ncrease proportionately to the increase of the pool size and he would favor a
larger swimming facility if there is need.
Finalized Revisions to Proposed FY87 Budget Reel 86-C14, Side 1
Councilmembers reviewed the January 31, 1986 memo from Vitosh regarding FY87
proposed budget. Strait asked if the animal control facility would be
expanded. Vitosh stated more space would be added to the facility. Kimble said
an addition would be built on to the existing building. Berlin said a meeting
is scheduled with JCCOG to discuss joint use of the facility.
Baker inquired about the 50% special assessment of the North Dubuque Street
curb and gutter project. Kimble explained the City owns one-half of the road
and, therefore, only the other one-half (50%) could be special assessed. Kimble
noted that the University of Iowa owns a majority of the assessible property.
Vitosh said the City will need to explore the possibility of the special as-
sessing of the University of Iowa.
Informal Minutes
Page 3
In response to Baker, Kimble stated construction of the north corridor sewer
capital improvements project is scheduled to begin in 1989. Kimble stated the
proposed FY87 budget public hearing is scheduled for February 25 and adoption
on March 11. Vitosh explained that revisions can be made after the public
hearing although property taxes cannot be increased after the public hearing.
In response to McDonald, Vitosh said changes after the public hearing will not
necessitate another public hearing. Ambrisco inquired about publicizing the
public hearing. Vitosh stated an announcement will be placed in the local
newspaper and special efforts are being made at the Senior Center to contact
the elderly. Ambrisco emphasized that citizens need to be made aware of the
scheduled public hearing. Zuber suggested Ambrisco announcing the date of the
public hearing at the next formal Council meeting.
Regarding funding requests for the Senior Center volunteer specialist, Zuber
asked that the City receive the Senior Center's $5,000 commitment from parking
sticker revenues before any money is budgeted for the position. Baker stated
Council has not recommended funding for the Senior Center volunteer specialist.
Ambrisco stated there is not a consensus by Council to fund the position.
Council discussed funding a computer terminal for the animal shelter and face
masks for the Fire Department. Council agreed to fund the animal shelter
request for a computer terminal. Berlin suggested waiting for recommendations
from the new Fire Chief before decisions are made about the Fire Department's
request for face masks. Courtney inquired about the CBD request for a sweeper
collector. Berlin stated the sweeper was not recommended for approval because
additional information is needed about equipment needs for cleaning the central
business district. Strait inquired about the forestry division for truck.
Zuber explained a truck will be leased for use on a trial basis.
In response to Courtney, Vitosh stated budget amendments can be made later on.
Regarding the CIP, Vitosh noted that Benton Street/Mormon Trek signalization is
scheduled in FY87 and Rochester Avenue/First Avenue signalization is scheduled
for FY88. Kimble asked Council to consider using CDBG monies to fund the Human
Services Coordinator. Kimble stated that if CDBG money is not used to fund the
Human Service Coordinator position, the amount of property taxes from the
General Fund to the JCCOG would increase.
McDonald asked Council to consider funding the additional street lighting south
of the central business district as outlined in Brachtel's January 28 meeting
regarding Street Light Report. Berlin noted that the project would be funded
out of the operation budget. McDonald stated that he favors the project be-
cause it is consistent with the City's other lighting projects and heavy pedes-
trian traffic in the area merits the additional lighting. Courtney noted tree
trimming will not be required. Council agreed to fund the street lighting
project.
i
McDonald inquired about the proposed $100,000 reduction of the street overlay
program included in the proposed budget. McDonald raised concerns about the
�! reductions effect on maintenance of streets. Berlin explained a large percent-
age of the arterial streets have been overlayed and there are now problems with
the base of the streets, curbs and gutters. Berlin stated Schmadeke is in the
process of preparing a report with recommendations about the City's arterial
streets.
a..
�M%:i iava<acvS..v. ..........f
Informal Minutes
Page 4
McDonald recommended the City proceed with the Scott Boulevard project because
the County has agreed to work with the IDOT on acquiring the local road if the
City proceeds with the project. McDonald said the Council should address the
Scott Boulevard project because of increased traffic and development in the
Baker
devel-
ment/westside tdevelopment. uCourtney noted lthe Planning so address Land Zoning he icCommission
has recommended moving Scott Boulevard up in the CIP schedule. Ambrisco stated
that he did not feel there is a firm commitment from the Board of Supervisors
about local road. McDonald said the Board of Supervisors are willing to work
with the IDOT on acquiring local road if the City proceeds with the Scott
Boulevard project. Ambrisco stated he wants the Board of Supervisors commit-
ment confirmed before any decisions are made about the Scott Boulevard project
and that he will discuss it with the Board of Supervisors at Wednesday's JCCOG
meeting.
Vitosh stated funding for the Human Services Agency is scheduled for discussion
at next Monday's informal Council meeting.
Council Time Reel 86-C14, Side 2
1. Council agreed to schedule a meeting with the Planning and Zoning Commis-
sion on February 27, 7:30 PM, for joint discussion of the Southwest Area
Development Policy.
2. Ambrisco reminded Council that a JCCOG meeting is scheduled on Wednesday.
3. Ambrisco stated the following persons were selected to a committee to
screen applicants for the City Manager's position: John Balmer, June
Davis, Penney Davidson, John McDonald, Clayton Ringgenberg, Tan Scott,
t William Ambrisco. Baker noted concerns about not being able to recommend
persons to that committee.
4. Timmins said staff evaluations of the City Attorney are available for
Council review and Council evaluation of the City Attorney is scheduled on
February i8.
t
E Meeting adjourned at 8:50 PM.
Informal Council Discussion
February 10, 1986
Informal Council Discussion: February 10, 1986 at 6:30 p.m. in the Council
Chambers at the Civic Center. Mayor Bill Ambrisco presiding.
i
Council Present: Ambrisco, Baker, Zuber, Dickson, Strait, Courtney,
McDooa7U--
Staff Present: Berlin, Melling, Timmins, Karr, Smith, Beagle, Vitosh,
KFmb7e_,_RTTWan, Penney.
Tape Recorded: Reel 86-C12, Side 2, 236 -End, 86-C16, Side 1, All, Side 2,
i1-283.
Consent Calendar Reel 86-C12, Side 2
Council agreed to add the Airliner's request to add liquor license and ciga-
rette permit applications to the consent calendar for February 11 formal
Council meeting.
City Conference Board Meeting Reel 86-C12, Side 2
Council members adjourned to the City Conference Board meeting. See Tape
86-C12, Side 2, 188-236.
Council Agenda/Time Reel 86-C12, Side 2
1. Courtney asked Council to begin the Council's February 18 informal dis-
cussion at 6:00 p.m. to allow time for Council discussion with the joint
swimming pool committee. Council agreed to the 6:00 p.m. February 18
starting time.
2. Ambrisco noted interviews are scheduled with the executive recruitment
i firms on February 18. Berlin noted a list of general information has
been sent to the executive recruitment firms and Council will receive
additional information from those firms.
3. (Agenda Item A3e, correspondence 9) Dickson noted the letter from George
f Nagle and asked what Council action is needed for proceeding against Max
14 Yocum to compel removal of a house left on public property in the 200
block of First Avenue. Timmins reported Yocum had been contacted, said
he had hired a Cedar Rapids house mover to move the house, the local
nuisance ordinance does not contain procedures to abate this type of
nuisance, and if Yocum does not remove the house, a nuisance proceeding
against Yocum will be filed in district court. Strait asked if extraordi-
nary proceedings can be brought against Yocum. Timmins explained the
nuisance does not present a danger to public health, welfare and safety.
Strait noted his dissatisfaction with Yocum's continual problems with the
City. Timmins said he will review the local nuisance ordinance. Berlin
stated Iowa City recently won a small claims court decision against
Yocum.
4.
5.
C
2
(Agenda Item 123) Dickson noted that Council received a letter from Art
Small (Small -Mears) regarding rehabilitation scheduled for the Paul -Helen
Building and asked when Council is scheduled to take action on the reso-
lution authorizing extension of the project. Ambrisco stated Council is
to k the
Zuberstat d�ohisnc ncernssabout delaying olution at othe wBlackhawk Minipark mrenova-
tion. Strait inquired about the reversionary clause and agreement with
the developer. Berlin stated he will request that a representative of
the developer attend tomorrow's formal Council meeting.
(Agenda Item 13e, correspondence 3) Baker asked if Council's planning to
discuss the John Roffman extension at tomorrow's formal Council meeting.
Baker stated that if Council gives an extension to the Paul -Helen Build-
ing project, it would be difficult to not give Roffman the extension.
Baker inquired about the Gordon Russell problem. Timmins stated the
Planning Department has been requested to look at the original agreement
for the property and will thenapproach the property owner with the
proposal. Baker asked how long wi11 it be before the City approaches the
property owner. Timmins stated he will obtain more information.
7. (Agenda Item #4a) Baker stated the roll call on the ordinance should be
updated to include Courtney.
8. Baker requested that Council hold Monday night informal meetings at 7:00
or 7:30 p.m. due to his own schedule conflict beginning the first week of
March for 12 weeks. Council agreed to hold informal Council meetings on
Mondays at 7:00 P.M. and Tuesdays at 6:30 p.m.
9. Ambrlsco stated Council received Boothroy's memo regarding evaluation of
the inoperable, obsolete vehicle ordinance. Berlin said the ordinance is
working fine. Timmins stated that established administrative procedures
could be reflected in the update of the nuisance ordinance. Baker re-
quested that Max Yocum, Roy Walton and Susan Horowitz be contacted when
Council discusses the ordinance.
Planning and Zoning Matters Reel 86-C12, Side 2
A. Public hearing on an amendment to the 7nninn nrdi„..,,.e
B.
C
No Council discussion.
No Council discussion.
No Council discussion.
Zon
E
and
1
- kt�. 111" 111.........„-.w-.....
3
O. Ordinance to rezone 2.10 acres loco
No Council discussion.
E. Ordinance to rezone 16.2 acres located off
No Council discussion.
F. Resolution to annex 16.2 acres 1
of Highway 1 West. (Olin Lloyd,
No Council discussion.
G R 1
old Highway 218, soutl
rom CC -2 to P.
llowcreek Drive and nc
In Lloyd, R-oli—er-F-rTa
llowcreek Drive and no
Barker and Lewis Negus
eso ution auwarizinq the Mayor to sign an agreement with Olin Lloyd
regar ng the extension of sewer a ono Wil owcreek Dr ve.
.Baker asked if the City is following normal procedures with regards to
signing the agreement. Beagle stated the agreement is part of a settle-
ment arranged between the Public Works Department and Olin Lloyd. Berlin
stated there has never been a situation where a party could prevent the
City from annexing a large tract of land, the land is in a subdivision of
the County and after 15 years the City negotiated an agreement that they
would annex. Berlin stated the City benefits because the City is annex-
ing land on which there are commercial business property and the City
will benefit financially from being able to annex other land. In re-
sponse to Strait, Berlin stated the owners were paying taxes to the
County but will pay taxes to the City and Vitosh stated she would need to
figure the amount of taxes the City would receive.
H. Ordinance to rezone _2.81 acres located east of Mormnn Trap Rmilavarri
No Council discussion.
I. Resolution to annex 2.81 acres located east of Mormon
.... ... .... .o .1
No Council discussion.
J.
nson
No Council discussion.
i Human Service Agency Funding Reel 86-C16, Side 1
McDonald stated that Dickson and he met with Marge Penney, representatives of
United Way, City staff and County representatives to review recommendations
for FY87 Human Services funding. McDonald asked Council to consider funding
�M1:ai•\.«avt...a•........... ........ ...t.wN n....�... �. a..... ���vl--�........
the request for funding from Red Cross for $1,000 and 14ECCA for $10,000 and
stated that previous management problems within Red Cross and MECCA have been
resolved. McDonald explained that Council had previously adhered to an
informal agreement to not fund new agencies but now those requests should be
considered on a case-by-case basis. McDonald stated that the human service
agency funding committee discussed combining agencies and recommends ini-
tially researching the feasibility of combining youth serving agencies in-
stead of trying to combine all agencies.
Zuber expressed concerns about MECCA cost estimates and cost overruns.
McDonald explained that MECCA has requested money from two separate funds,
CCN and human service agency funding. Zuber said MECCA's budget should be
considered as a whole and not as two separate budgets because of the differ-
ent funding requests.
Baker raised concerns about the availability of funding for agencies in the
future. McDonald stated all agencies should be notified of potential cuts in
funding.
McDonald asked Penney to address the salary adjustments. Penney explained
that the only substantial salary adjustment for agency directors from the ten
continuing agencies was an $850 increase for Willow Creek/Mark IV. Strait
inquired about the status of the Crisis Center and food bank coordinators.
Penney said administration changes were made within those agencies and the
Crisis Center has one director who oversees the organizer of the food bank.
Zuber inquired about Red Cross's guarantee to Council three years ago that
they would not make additional requests for funding from the Council if their
$3,000 request was funded. Penney stated the current requests from MECCA and
Red Cross are not one time requests. Penney said she recommended funding
MECCA because of their services offered to the community and the Red Cross
funding was recommended because they provide important disaster relief serv-
ices. Strait asked what percentage of local Red Cross monies are given to
the national Red Cross organization. Penney explained that the County has
earmarked Red Cross funding to be utilized in the community only. The amount
of money the local Red Cross owes to the national Red Cross organization Is
based on a percentage of the total funds they raise, excluding monies ear-
marked for local use only. Penney suggested the City consider earmarking
funds for local use if Red Cross is funded.
Courtney inquired about the percentage increases for Domestic Violence Pro-
ect and HACAP. Penney stated that the HACAP increase is $323. Penney said
he Domestic Violence Project has been grossly underfunded and provides
services to women and children at an absolute minimal cost to the community.
Baker inquired about the "significant changes proposed" section as outlined
in Penney's January 23 memo. Penney stated that if the City, County and
United Way funded the requests as proposed, the changes would take place and
salary increases were always noted in that section. Regarding the Domestic
Violence Project, Baker asked about funds for the counselor position. Penney
stated federal victims money will fund the salaries and benefits of the
counselor position and Domestic Violence Project would seek other sources of
funding for the position if the federal funding is eliminated. Baker stated
the Council should comnit to funding the position if federal monies are not
available because the Domestic Violence Project is understaffed. Baker
requested an explanation about the RVAP salaries for the coordinator and
:.a:...a..,e.,......„,...:....c..,.,............................._.n.»�,,,.,.
assistance coordinator. Penney stated that previous salary adjustment in-
creases for RVAP were reduced last year and the current RVAP director's
salary is $3892 below the suggested minimum. Baker asked Penney to establish
a comparison chart, including the following information: agency, previous
year's salary, current year's salary, proposed salary, and salary range.
McDonald stated it's difficult to compare agency directors' salary because
benefits differ from agency to agency. Penney stated agency directors'
salaries need to be reviewed again. Baker stated agency salaries should be
increased but increases should first be granted to agencies that still have
not reached minimum levels. Baker suggested setting a time table to get all
salaries established to at least minimum levels. Penney stated only one
agency, Big Brothers/Big Sisters, has a director's salary within the recom-
mended range and all other agencies are below the recommended range.
Strait proposed that Council approve funding requests as recommended by
Penney, excluding MECCA and Red Cross. Ambrisco asked Council to approve
recommended funding for agencies, including MECCA and Red Cross. A majority
of Council members agreed to fund all agencies, including MECCA and Red Cross
as recommended.
Courtney asked how the additional $11,000 in requests from MECCA and Red
Cross will be funded. Vitosh said the additional amounts could be funded
from the Federal Revenue Sharing - reducing the amount of funding available
for capital projects, or the general fund balance. Vitosh noted that the
amount of the contingency fund was set by Council in 1981 at 2% of the amount
allocated to agencies. McDonald stated that all agencies are funded from
General Revenue Sharing and, therefore, the $11,000 should also be funded
from General Revenue Sharing.
Courtney asked where liquor revenues are placed. Vitosh stated liquor reve-
nues go into the general fund and there are liquor profit monies that do go
to the county for substance abuse programs. Berlin stated that Police Chief
Miller has studied what percentage of work in the Police Department is alco-
hol related.
Baker asked how many agencies are funded by all sources. Penney explained
United Way currently funds 36 agencies. Baker stated the City has been
funding 10 agencies, now has agreed to fund 12 agencies, and potentially 36
agencies could request funding from the City.
Courtney again inquired about funding $11,000 for Red Cross and MECCA.
McDonald stated reasons to use the General Revenue Sharing funds. Berlin
stated current Block Grant regulations allow the City to use up to 15% for
human service agencies and with the funding of the human services planner,
the City is up to about 15%.
Dickson asked what human service agencies are doing about funding. Penney
explained agencies are worried and are now attempting to expand their funding
base.
Council Time (Continued)
Reel 86-C16, Side 2
10. Berlin stated Mr. Roffman is in attendance at this meeting and is avail-
able to answer any questions. No questions were asked by Council.
•�MK0.'iv....ad..�a.a...v... v:.v.t.....u.....»: ............ .................-........•...:r:.•.....w.w.•r�
6
11. Vitosh recommended that the Police Sergeant position be eliminated from
the FY87 budget because the Police Department has recommended the City
upgrade the police secretary position to supervise the records rooms and
add a one-half time police records clerk. Council agreed with Vitosh's
recommendation.
12. Timmins stated evaluation of the City Attorney has been rescheduled to
February 24.
Executive Session
Moved by Strait, seconded by Dickson, to adjourn to executive session under
Section 21.5C, to discuss strategy with Council in matters that are presently
in litigation or where litigation is imminent where its disclosure would be
likely to prejudice or disadvantage the position of the governmental body in
that litigation. Affirmative roll call vote unanimous, 7/0, all Council -
members present. Mayor declared motion carried. Council adjourned to execu-
tive session at 8 :1 5 p.m.
r
V•ua�...<...c.............. c.,,.,....,..,::.r..., .,
OFFICIAL COUNCIL ACTIONS - 2/25/86
The cost of publishing the following
proceedings & claims is E
Cumulative cost for this ca en ar year or
said publication is E
Iowa City Council, reg. mtg., 2/25/86,
7:30 P.M. at the Civic Center. Mayor
Ambrisco presiding. Councilmembers pres-
ent: Ambrisco, Baker, Courtney, Dickson,
McDonald, Strait, Zuber. Absent: None.
The Mayor presented a plaque of appre-
ciation to departing City Manager Neal
Berlin and thanked him for his excellent
leadership and distinguished service to
the community over the past 11 years.
The Mayor delivered his State of the
City Message.
The Mayor proclaimed February 24-28,
1986, as SERTOMA'S FREEDOM WEEK; March,
1986 as SOCIAL WORK MONTH.
Moved and seconded that the following
items and recommendations in the Consent
Calendar be received, or approved, and/or
adopted as amended:
Approval of Official Actions of
the regular meeting of 2/11/86, as
published, subject to correction, as
recommended by the City Clerk.
Minutes of Boards and Commissions:
Airport Comm. - 1/15/86, 1/28/86;
Housing Comm. - 1/14/86, 2/11/86;
Historic Preservation Comm. - 1/23/86;
P&Z Comm. - 2/6/86.
Motions and Resolutions: Class C
Liquor License and Sunday Sales for
Amelia's, 223 E. Washington. Class E
Beer Permit and Sunday Sales for
Pester Marketing Company #59, 302 S.
Dubuque Street. Refund portion of
Class C Liquor License and Sunday
Sales for The Airliner, 22 S. Clinton.
RES. 86-45, Bk. 89, p. 127, ISSUING
DANCING PERMIT.
Setting public hearings: To set a
public hearing on 3/25/86, on applica-
tions for four units Section 8 Exist-
ing Housing Vouchers.
Motions: Approving a taxicab
stand for City/Yellow Cab in front of
Wilson Sporting Goods on College
Street. Approving disbursements in
the amount of $2,875,399.26 for the
Official Actions
February 25, 1986
Page 2
period of 1/1 thru 1/31/86, as recom-
mended by the Fin. Dir., subject to
audit.
Correspondence: City Mgr. regard-
ing his departure from Iowa City.
Petition signed by 500 people (resi-
dents of Iowa City and non-residents)
requesting that an ice skating rink be
built in the lot adjacent to the
Holiday Inn. Petition signed by 22
residents of 2254 South Riverside
Drive (Thatchers Mobile Court) com-
plaining of the loud noise of snow
removal trucks during night hours.
National Arbor Day Foundation announc-
ing Iowa City's designation as Tree
City USA. Memo from the Traffic Engr.
regarding "No Parking Here to Corner"
sign on Templin Road at Park Road.
Letter from Ardath Jagnow regarding
the budget. Petition from 64 resi-
dents opposing adding additional staff
at the Senior Center.
Applications for the Use of
Streets and Public Grounds: KGAN to
park a production van on the east side
of 0ld Capitol Mall, between the
planters, from 2/11 to 2/21/86, ap-
proved.
The Mayor declared the motion carried.
Moved and seconded to set a public
hearing for 3/11/86 on an amendment to the
Zoning Ordinance to revise the definition
of monument signs and to permit monument
signs in the CB -10 zone. The Mayor de-
clared the motion carried.
Moved and seconded that the ordinance
to amend the Zoning Ordinance pertaining
to the location requirements of signs
located in the triangular area at street
intersections, be given first vote for
passage. The Mayor declared the motion
carried.
Moved and seconded that the ordinance
to amend the Zoning Ordinance concerning
the grace period and non -conforming room-
ers in the RS -5, RS -8, RS -12 and RM -12
zones, be given second vote for passage.
The Mayor declared the motion carried.
Moved and seconded that the rule
requiring ordinances to be considered and
voted on for passage at two Council meet-
ings prior to the meeting at which it is
Official Actions
February 25, 1986
Page 3
to be finally passed be suspended, the
second consideration and vote be waived
and that ORD. 86-3280, Bk. 27, pp. 23-25,
TO AMEND THE ZONING ORDINANCE TO INCORPO-
RATE THE CITY'S CURRENT SEWAGE AND INDUS-
TRIAL WASTE CONTROL REGULATIONS BY
REFERENCE, be voted on for final passage
at this time. The Mayor declared the
motion carried. Moved and seconded that
the ordinance be finally adopted at this
time.
Moved and seconded that the rule
requiring ordinances to be considered and
voted on for passage at two Council meet-
ings prior to the meeting at which it is
to be finally passed be suspended, the
second consideration and vote be waived
and that ORD. 86-3281, Bk. 27, pp. 26-30,
TO REZONE 2.10 ACRES LOCATED WEST OF OLD
HIGHWAY 218, SOUTH OF EAGLE'S PARKING LOT
AND NORTH OF ERNEST STREET FROM CC -2 TO P,
be voted on for final passage at this
time. The Mayor declared the motion
carried. Moved and seconded that the
ordinance be finally adopted at this time.
Moved and seconded to approve the
recommendation of the P&Z Comm. that the
rezoning request from Country Mart is
inconsistent with the policy for Area 2 of
the Fringe Area Policy Agreement. The
Mayor declared the motion carried.
A public hearing was held on the
Operating Budget Estimate for the Fiscal
Year July 1, 1986, through June 30, 1987,
the proposed use of Federal Revenue Shar-
ing Monies for the Fiscal Year July 1,
1986, through June 30, 1987, and the
proposed Five Year Capital Improvements
Program for Fiscal Years 1987-1991. The
following people appeared; Faith Knowler,
League of Women Voters; Pat Meyer, Domes-
tic Violence Project; Mary Child, Commu-
nity Coordinated Child Care (4C's); Rita
Sandhagen, 4C's; Agnes Kuhn, Senior Cen-
ter; Geri Hall, Senior Center; David
Poula; Bill Coen, Senior Center; and
Robert Welsh. Moved and seconded to
accept the statement from Knowler repre-
senting the League of Women Voters. The
Mayor declared the motion carried. Moved
and seconded to amend the proposed budget
and include a half-time position for the
Senior Center. Zuber, Strait, Dickson,
Official Actions
February 25, 1986
Page 4
and McDonald supported the amendment.
Baker, Courtney, and Ambrisco did not.
Moved and seconded to set a public hearing
on the FY87 budget for 3/11. The Mayor
declared the motion carried.
Individual Councilmembers acknowledged
the job done by City Mgr. Berlin and
wished him the best on his new position in
Arvada, Colorado. ,
Moved and seconded to adopt RES.
86-46, APPROVING THE APPOINTMENT OF DALE
HELLING AS ACTING CITY MANAGER FOR THE
CITY OF IOWA CITY.
Moved and seconded to adopt RES.
86-47, AUTHORIZING APPLICATION FOR FOUR
SECTION 8 EXISTING HOUSING VOUCHERS AND
REQUESTING FUNDS.
Moved and seconded to adopt RES.
86-48, AUTHORIZING AN EXTENSION THROUGH
MARCH 15, 1986, FOR RECEIVING A BINDING
FINANCIAL COMMITMENT, AND AN EXTENSION
THROUGH APRIL 15, 1986, FOR FINALIZING A
REAL ESTATE CONTRACT FOR THE SALE OF
PARCEL "C" LOCATED IN THE LOWER RALSTON
CREEK AREA OF IOWA CITY, IOWA.
Moved and seconded to adopt RES.
86-49, AUTHORIZING CONVEYANCE BY QUIT
CLAIM DEED TO THE UNIVERSITY OF IOWA OF
THE CITY'S INTEREST IN THE VACATED MELROSE
AVENUE RIGHT-OF-WAY BETWEEN BYINGTON ROAD
AND RIVERSIDE DRIVE.
Moved and seconded to adopt RES.
86-50, AUTHORIZING THE MAYOR TO SIGN AND
THE CITY CLERK TO ATTEST AN AGREEMENT WITH
GOODWILL INDUSTRIES OF SOUTHEAST IOWA FOR
THE USE OF 1986 COMMUNITY DEVELOPMENT
BLOCK GRANT FUNDS TO RENOVATE THE GOODWILL
INDUSTRIES EMPLOYMENT TRAINING FACILITY
FOR VOCATIONALLY DISADVANTAGED PERSONS.
Moved and seconded to adopt RES.
86-51, AUTHORIZING THE MAYOR TO SIGN AND
THE CITY CLERK TO ATTEST AN AGREEMENT WITH
THE MAYOR'S YOUTH EMPLOYMENT PROGRAM
(MYEP) FOR THE USE OF 1966 COMMUNITY
DEVELOPMENT BLOCK GRANT FUNDS FOR THE
MYEP/IOWA YOUTH CORPS SUMMER CONSERVATION
PROGRAM.
Moved and seconded to adopt RES.
86-52, AUTHORIZING THE FILING OF AN APPLI-
CATION AND EXECUTION OF A GRANT AGREEMENT
WITH THE DEPARTMENT OF TRANSPORTATION,
J
M'�X YiA<i(a�S.w.........u. ............ e..M..w:n .Y:rvvnY
Official Actions
February 25, 1986
Page 5
UNITED STATES OF AMERICA, UNDER SECTION 5
OF THE URBAN MASS TRANSPORTATION ACT OF
1964, AS AMENDED
Ve-seconded
d to
86-53DAPPROVINGeANDAUTHORIZING R
NG AND
DIRECTING THE MAYOR TO EXECUTE AND THE
j CITY CLERK TO ATTEST, AN AGREEMENT WITH
JENSEN-OLDANI 8 ASSOCIATES, INC., FOR THE
PROVISION OF CONSULTING SERVICES IN CON-
NECTION WITH THE CITY'S SEARCH FOR A CITY
MANAGER.
Mary Child, 4C's, appeared to clarify
Council's position of funding her agency
in FY87. The Mayor stated there was not
support for funding the agency this year.
Moved and seconded to adjourn, 10:10
P.M.
A more complete description of Council
activities is on file in the ice of the
City Clerk
s/ ILL I1 M j� qMB ISC , MgyOR
s/MARIAN K. KARR, CITY C ERK
Submitted for publication 3/6/86
i
i
I
•�fAa4{vat�vaavty •-.w vl
COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES
March 11, 1986
Iowa City Council, reg. mtg., 3/11/86, 7:30 p.m. at the Civic Center.
Mayor Ambrisco presiding. Councilmembers present: Ambrisco, Baker,
Courtney, McDonald, Strait, Zuber. Absent: Dickson. Staffinembers present:
Helling, Vitosh, Timmins, Karr, Moen, Kimble, O'Malley, Beagle, Meisel,
Penney, Boren, Farmer, Schmadeke, Milkman. Council minutes tape recorded on
Tape 86-C23, Side 2, 152 -End; 86-C26, Sides 1 and 2.
Mayor Ambrisco presented the 1985 Historic Preservation Awards as fol-
lows: Milman -Foster Home, 417 Brown Street; Eskin Home, 1047 Woodlawn;
Braverman Home, 503 Melrose Avenue; and Mid -Eastern Iowa Community Mental
Health Center, 505 East College.
Moved seconded
recommen-
dations Consent Calendar rbeereceived,the
orfapp oved,iand/orems and
adopt adopted
presented:
Approval of Official Council Actions of the reg. mtg. of 2/25/86, as
published, subject to correction, as recommended by the City Clerk.
tes of
and
2/19/86; Boards n Airport Comm 2/12/86; Bd. ofLibrary sTrusteesi2/27/86; Housing
Appeals -2/11/86; Riverfront Comm. -2/5/86; P&R Comm. -2/12/86; Mayor's
Youth Employment Bd.-2/19/86; Human Rights Conm.-1/28/86; CCN
Comm. -2/18/86; Historic Preservation Comm. -2/12/86.
Motions and Resolutions: Approving Class C Beer Permit and Sunday
Sales for Krause Gentle Oil Corporation dba Kum & Go, #104, 1104 S.
Gilbert. Approving Class B Beer Permit and Sunday Sales for Common Stock
Trust of Ellis I. Levitt & Central Management Corporation dba Long John
Silver's, #9, 1940 Lower Muscatine Road. Approving Class C Liquor Li-
cense and Sunday Sales for Rugger -Burns Restaurants Inc. dba Gringo's -
I.C., 115 E. College Street. Approving Special Class C Beer -Wine License
and Sunday Sales for All American Deli, Inc. dba All American Deli, 269
Old Capitol Mall. Approving Class C Beer Permit and Sunday Sales for Iva
L. Lucas dba Iva & P. 156, ISSUING CIGARETTE910 Approving Class R
Class CLiquor License
and 89,th
and Sunday Sales for Burg Investments, Ltd. dba Towncrest Inn, 1011
Arthur Street.
Resolutions: RES. 86-55, Bk. 89, pp. 157-158, AFFIRMING AN EMPLOYEE
SUSPENSION in the Parking Division.
Setting public hearings: To set a public hearing for 4/8/86, Iowa
City Transit's FY87 Iowa DOT State Transit Assistance application.
Correspondence: Bryon and Suzanne Bork regarding Skaugstad drainage
problem, Acting City Mgr, will reply. David P. Poula regarding public
hearing on FY87 budget. Frank DePirro and Don Roth regardingParkPark and
Mr. &op Proposal..DavidDowntown Association rearding
Park and
Pepper regarding aresidentialehistoricalShdistrietaon
the north side of Iowa City. Dr. J.W. Carberry objecting to the proposed
subsidy of the Park and Shop Program. Tricia Johnston expressing appre-
Council Activities
March 11, 1986
Page 2
ciation for the City Council's support of the proposal of the City Light-
ing Committee, a committee of the Liberal Arts Students Association. Iowa
Department of Water, Air and Waste Management regarding submittal of plan
of Action for Municipal Improvement Program. Republic of South Africa
acknowledging the Mayor's letter concerning the Nuclear Free Zone Ordi-
nance. Peg McElroy, Director of Mayor's Youth Employment Program, ex-
pressing appreciation for the Council's continuation of funding for FY87.
Chamber of Commerce regarding the Scott Boulevard Project. Dr. Lewis E.
January regarding the Scott Boulevard Project. Memo from the Civil
Service Commission submitting lists of certified applicants for the
following positions: Treatment Plant Operator/Water; Assistant Treatment
Plant Operator/Water. Memo from the Traffic Engr, regarding: Parking on
Southlawn Drive; Parking Prohibition on College Street at Van Buren;
Parking Prohibition on Pepper Drive.
Applications for the Use of Streets and Public Grounds: Tim
Seelinger for use of public sidewalks in front of Amelia's for a student
filmprojecton 2/22/86, between the hours of 9:30 a.m. to 5:00 p.m.,
approved.
Affirmative roll call vote unanimous, 6/0, Dickson absent. The Mayor de -
Glared the motion carried and repeated the public hearing as set.
Moved by
on amendments Mtooshering on 3/25/86econded DDivisionb2,�Largeto eScaleuNon-Residential Develop'
ment Regulations. The Mayor declared the motion carried unanimously, 6/0,
Dickson absent.
The Mayor requested item 20 be moved up on the agenda and considered at
this time. Moved by Zuber, seconded by Strait, to adopt RES. 86-56, Bk. 89,
PP. 159-167, GRANTING PRELIMINARY APPROVAL FOR THE ISSUANCE BY THE CITY OF
IOWA CITY, IOWA, IN AN AMOUNT NOT TO EXCEED ;1,000,000 OF INDUSTRIAL DEVELOP-
MENT REVENUE BONDS, THE PROCEEDS OF WHICH WILL BE LOANED TO MILLARD WARE-
HOUSE, IOIJA CITY, A NEBRASKA GENERAL PARTNERSHIP, DIRECTING THE PUBLICATION
OF A NOTICE OF INTENTION TO ISSUE $1,000,000 AGGREGATE PRINCIPAL AMOUNT OF
INSERIES A OF
DUSTRIAL
IOWA CITY,OWA,U AND CALL NIG A RPUBLICHHEARINGOONCTHE PROPOSAL TO
ISSUE SAID BONDS, for 4/8/86. Atty. Lynn Mulherin, counsel lard
Warehouse appeared. Council requested a site plan for review prior for Millard
the
public hearing and final consideration. Affirmative roll call vote unani-
mous, 6/0, Dickson absent. The Mayor declared the resolution adopted.
The
Mayor
Public hearing noted
on FY87 Transit DOT State Assistance uApplicationr. iStaff ewill
investigate. Council returned to item 4b. on the agenda.
A public hearing was held on an amendment to the Zoning Ordinance to
revise the definition of Monument Signs and to permit Monument Signs in the
CB -10 zone. No one appeared,
Moved by McDonald, seconded by Courtney, that the ordinance to amend the
Zoning Ordinance pertaining tot he location requirements of signs located in
the triangular area at street intersections, be given second vote for pas-
Council Activities
March 11, 1986
Page 3
sage. The Mayor declared the motion carried, 5/1, with the following divi-
sion of roll call votes: Ayes: Courtney, McDonald, Strait, Zuber, Ambrisco.
Nays: Baker. Absent: Dickson.
Moved by McDonald, seconded by Baker, that ORD. 86-3282, Bk. 27, pp.
31-33, TO AMEND THE ZONING ORDINANCE CONCERNING THE GRACE PERIOD AND
NON -CONFORMING ROOMERS IN THE RS -5, RS -8, RS -12 AND RM -12 ZONES, be passed
and adopted. Affirmative roll call vote unanimous, 6/0, Dickson absent. The
Mayor declared the ordinance adopted.
Moved by McDonald, seconded by Strait, to adopt RES. 86-57, Bk. 89, pp.
168-170, APPROVING A MINOR AMENDMENT TO THE PRELIMINARY AND FINAL LARGE SCALE
NON-RESIDENTIAL DEVELOPMENT (LSNRD) PLAN FOR MACBRIDE ADDITION, INC., LOT 2,
BDI SECOND ADDITION. Affirmative roll call vote unanimous, 6/0, Dickson
absent. The Mayor declared the resolution adopted.
Moved by Zuber, seconded by Baker, to adopted RES. 86-58, Bk. 89, p. 171,
APPROVING AN AMENDMENT TO THE PRELIMINARY AND FINAL LARGE SCALE NON-RESIDEN-
TIAL DEVELOPMENT (LSNRD) PLAN FOR LOTS 7 AND 8, BDI SECOND ADDITION. Af-
firmative roll call vote unanimous, 6/0, Dickson absent. The Mayor declared
the resolution adopted.
Steve Lorenz, 143 Potomac Drive, appeared and stated concerns of the
Sycamore Mall Association regarding Council decision to the Park & Shop
proposal made by the Downtown Association. Ambrisco urged all groups and
citizens to work with the JCCOG Transit Committee.
The Mayor announced the following vacancies: Committee on Community
Needs - one vacancy for a three-year term ending 7/1/89. This appointment
will be made at the 4/22/86 meeting of the City Council.
Moved by McDonald, seconded by Strait, to make the following City Council
appointments: N. James McCoy, 218 North Dubuque Street, to the CCN Comm. for
a three-year term ending 3/1/89; reappoint Gary Watts, 6 Melrose Circle, and
Ruth Dawson, 820 Woodside Dr., and appoint Benjamin Moore, 304 Oberlin
Street, to the Housing Comm, for three-year terms ending 5/1/89; Michael
Kennedy, 30 Ealing Drive, to the Civil Service Comm. for six-year term
ending 4/1/92; reappoint Thomas O'Brien, 2007 Glendale Road and appoint
Robert Duane Allison, 1203 Rochester, to the Bd. of Police Trustees and Bd.
of Fire Trustees for a four-year term ending 4/1/90; Bonnie Sierk, 536 S.
Summit Street and Alexander Kern, 1639 Ridge Road, to the Historic Preserva-
tion Come. for three, -year terms ending 3/29/89; reappoint Susan McGuire, 145
S. Westminster, to the Broadband Telecommunications Comm. for a three-year
term ending 3/13/89; reappoint Sally Dierks, 905 Weeber Street and Horst
Jordan, 1433 Buresh Avenue, to the Planning & Zoning Comm. for five-year
terms ending 5/1/91. The Mayor noted the fine array of candidates who had
applied and asked the ones who were not appointed to keep in mind vacancies
that may be coming up on other Boards and Commissions. Don Friedman, 1424
Center Avenue, to the Resources Conservation Comm. for a three-year term
ending 1/1/89 and to readvertise the two remaining vacancies; Bernadine
Knight, 425 Lee Street, reappointed as a trustee of the GREEN Fund for a
three-year term ending 3/1/89, recommendation of Project GREEN Steering Conn.
The Mayor declared the motion carried, 6/0, Dickson absent.
L. <,.,.....,..................<.
Council Activities
March 11, 1986
Page 4
Councilmember Courtney reported on the public hearing held by the Joint
Swimming Pool Committee on 3/6 and stated a report would be coming to Council
shortly. Baker noted the 2/28 memo from the Acting City Manager re
Duplicator and Department Copier Replacement and questioned whether this
could have been anticipated in the budgetary process. Helling and Vitosh
explained a budget is not done during the original budget process, but is
amended later in the year as the Print Shop is self-supporting and is funded
by department user fees. In response to a question by Baker, the Acting City
Manager updated Council on the replacement process for the Human Relations
Director and stated he hoped interviews could be scheduled for the week of
3/31. Strait noted interest by the Sycamore Mall merchants to increase bus
ridership in outlying areas and stated the JCCOG Transit Committee minutes
would be forwarded to Council. Ambrisco noted the letter from Atty. David
Poula, on the Consent Calendar, regarding the FY87 budget and encouraged
citizens to contact Council or staff with any questions.
Recommendations of Boards and Comnissions noted as follows: Recommenda-
tions of the Design Review Committee: (1) The Design Review Committee recom-
mends that the landscaping plans for the east and west sides of Clinton
Street (adjacent to the Pentacrest) now be completed in consultation with the
University's architects for the Pentacrest landscaping in order to develop a
coordinated design concept for this important area. (2) The Design Review
Committee recommends that regulations be instituted to control the placement
of newspaper vending machines in the downtown, especially within the City
Plaza. Recommendations of the Human Rights Commission: That the City Coun-
cil review the most recent housing audit testing compliance with renting to
families with children and to accept and authorize implementation of the
recommendations. Recommendations of the Historic Preservation Commission:
That the City Council initiate action to change the State Enabling Legisla-
tion to allow temporary tax relief for property owners completing acceptable
restoration and rehabilitation work on historic structures. Recommendation
of the Committee on Community Needs: CCN requests clarification of the City
Council's policy regarding the use of CDBG funds for staff positions and
operational expenses. The Mayor stated the recommendations would be
prioritized and brought back to Council later this spring. The Acting City
Manager clarified the recommendations as follows: 1) Regarding the Clinton
Street amenities, staff will consult with the University design engineer; 2)
Regarding the Housing audit, City Attorney to review No. 1 dealing with media
advertising and staff proceed with No. 2 and No. 3; 3) Historic Preserva-
tion/legislation, Boards and Commissions should let Council know before it
pursues policy matters before legislation. Councilmember Baker stated he
thought staff was preparing a piece of legislation to cover this procedure.
In reference to the recommendation from CCN re clarification of Council
policy for use of CDBG funds, the Mayor stated the decision to fund the Human
Services Coordinator with CDBG funds was an exception to the policy and not a
permanent policy change.
A public hearing was held on the Operating Budget Estimate for the Fiscal
Year July 1, 1986, through June 30, 1987, a proposed use of Federal Revenue
Sharing Monies for the Fiscal Year July 1, 1986 through June 30, 1987 and the
proposed Five Year Capital Improvements Program for Fiscal Years 1987-1991.
No one appeared.
V-Ana........t..........................n.»................,.
Council Activities
March 11, 1986
Page 5
Moved by McDonald, seconded by Courtney, to adopt RES. 86-59, Bk. 89, pp.
172-175, ADOPTING THE ANNUAL BUDGET FOR THE FISCAL YEAR ENDING JUNE 30, 1987.
Affirmative roll call vote unanimous, 6/0, Dickson absent. The Mayor de-
clared the resolution adopted.
Moved by McDonald, seconded by Courtney, to adopt RES. 86-60, Bk. 89,
pp. 176-178, APPROVING CAPITAL IMPROVEMENTS PROGRAM FOR THE CITY OF I014A
CITY, IOWA, FOR THE FISCAL YEARS 1987-1991, as amended by staff (moving
Melrose Avenue Paving, Rohret Road Paving and Dodge Street - Dubuque to
Governor back on the schedule and Scott blvd. up to FY87). Baker stated he
would be voting against the CIP as proposed because of the inclusion of the
Dodge Street - Dubuque to Governor project. The Mayor declared the resolu-
tion adopted, 5/1, with the following division of roll call vote: Ayes:
McDonald, Strait, Zuber, Ambrisco, Courtney. Nays: Baker. Absent: Dickson.
Moved by Zuber, seconded by Courtney, to adopt RES. 86-61, Bk. 89, pp.
179-181, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN AGREE-
MENT IIITH THE IOWA CITY COMMUNITY SCHOOL DISTRICT FOR THE USE OF 1986 COMMU-
NITY DEVELOPMENT BLOCK GRANT FUNDS TO PURCHASE HANDICAPPED ACCESSIBLE
PLAYGROUND EQUIPMENT FOR THE MARK TWAIN SCHOOL PLAYGROUND, for $1,000; RES.
86-62, Bk. 89, pp. 182-189, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK
TO ATTEST AN AGREEMENT WITH THE IOWA CITY CRISIS INTERVENTION CENTER FOR THE
USE OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS TO ACQUIRE, REHABILI-
TATE AND UTILIZE A FACILITY FOR LOCAL RESIDENTS WITH EMERGENCY NEEDS AND
TRANSIENTS, for $156,500; RES. 86-63, Bk. 89, pp. 190-195, AUTHORIZING THE
MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN AGREEMENT WITH THE UNITED
ACTION FOR YOUTH FOR THE USE OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
FUNDS FOR THE PURCHASE OF ELECTRONIC ARTS EQUIPMENT FOR THE SYNTHESIS ARTS
WORKSHOP, for $6,000; RES. 86-64, Bk. 89, pp. 196-204, AUTHORIZING THE MAYOR
TO SIGN AND THE CITY CLERK TO ATTEST AN AGREEMENT WITH SYSTEMS UNLIMITED
DEVELOPMENT CO. FOR THE USE OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS
TO ACQUIRE AND IMPROVE SITES FOR THE CONSTRUCTION OF THREE HOMES FOR DEVELOP-
MENTALLY DISABLED ADULTS, for $70,000. Affirmative roll call vote unanimous,
6/0, Dickson absent. The Mayor declared the resolutions adopted.
Moved by McDonald, seconded by Zuber, to adopt RES. 86-65, Bk. 89, p.
205, APPROVING THE RETENTION OF A PROJECT MANAGER FOR THE WASTEWATER FACILI-
TIES PROJECT DESIGN AND CONSTRUCTION AND AUTHORIZING THE CITY MANAGER TO
NEGOTIATE AN AGREEMENT WITH METCALF & EDDY, INC., ENGINEERS, FOR PROJECT
MANAGEMENT SERVICES, and to accept the letter regarding the project from
Shive-Hattery Engineers. Affirmative roll call vote unanimous, 6/0, Dickson
absent. The Mayor declared the resolution adopted.
Moved by Strait, seconded by Courtney, to adopt RES. 86-66, Bk. 89, pp.
206-207, AUTHORIZING A 25 CENT FEE PER TRANSIT RIDE DURING NON -PEAK HOURS FOR
PERSONS 60 YEARS OF AGE OR OLDER AND FREE PASSES FOR PERSONS WHO MEET
LOW-INCOME ELIGIBILITY GUIDELINES. Vitosh reviewed the low-income eligibil-
ity guidelines. Affirmative roll call vote unanimous, 6/0, Dickson absent.
The Mayor declared the resolution adopted.
Council Activities
March 11, 1986
Page 6
Moved by McDonald, seconded by Zuber, to adopt RES. 86-67, Bk. 89, pp.
208-211, AUTHORIZING THE EXECUTION OF A MEMORANDUM OF AGREEMENT WITH BLOOMING
PRAIRIE WAREHOUSE, INC., authorizing the preliminary approval of the issuance
of $200,000 of Industrial Revenue Bonds. Affirmative roll call vote unani-
mous, 6/0, Dickson absent. The Mayor declared the resolution adopted.
Moved by McDonald, seconded by Zuber, to adopt. RES. 86-68, Bk. 89, pp.
212-215, FIXING A DATE FOR HEARING ON PROPOSED INDUSTRIAL DEVELOPMENT REVENUE
BONDS, SERIES 1986, (BLOOMING PRAIRIE WAREHOUSE, INC. PROJECT), for 4/8/86.
Affirmative roll call vote unanimous, 6/0, Dickson absent. The Mayor de-
clared the resolution adopted.
Moved by McDonald, seconded by Zuber, to adopt RES. 86-69, Bk. 89, p.
216, ESTABLISHING FILING FEES FOR HOUSING CODE APPEALS TO THE HOUSING APPEALS
BOARD, at $30. Motion by Strait to increase the filing fee to $50 failed for
lack of a second. Affirmative roll call vote unanimous, 6/0, Dickson absent.
The Mayor declared the resolution adopted.
Moved by
onded by
217-221, APPROVING �AND cAUTHORIZING DAND IDIRECTING d to THE MAYOR AND RES. 86-70 CITY 89,
KPTO
ENTER INTO A MUTUAL BENEFIT AGREEMENT WITH HAROLD J. PETERS AND ELINORE
PETERS IN CONNECTION WITH THE NORTH DUBUQUE STREET IMPROVEMENT PROJECT; RES.
86-71, Bk. 89, pp. 222-226, APPROVING AND AUTHORIZING AND DIRECTING THE MAYOR
AND CITY CLERK TO ENTER INTO A MUTUAL BENEFIT AGREEMENT WITH THE 140MENOS
HEALTH PROJECT, INC. IN CONNECTION WITH THE NORTH DUBUQUE STREET IMPROVEMENT
PROJECT; RES. AUTHORIZING AND
DIRECTING THE MAYOR2AND CITYBk.9CLERK T02 7-231ENTER INTO RAVING MUTUALDBENEFIT AGREEMENT
WITH THE LUTHERAN CAMPUS COUNCIL OF IOWA CITY, IOWA, IN CONNECTION WITH THE
NORTH DUBUQUE STREET IMPROVEMENT PROJECT; RES. 86-73, Bk. 89, pp. 232-236,
APPROVING AND AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK TO ENTER
INTO A MUTUAL BENEFIT AGREEMENT WITH THE SIGMA PI FOUNDATION, INC. IN CONNEC-
TION WITH THE NORTH DUBUQUE STREET IMPROVEMENT PROJECT; RES. 86-74, Bk. 89,
pp. 237-241, APPROVING AND AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK
TO ENTER INTO A MUTUAL BENEFIT AGREEMENT WITH THE IOWA B'NAI B'RITH HILLEL
FOUNDATION, INC. IN CONNECTION WITH THE NORTH DUBUQUE STREET IMPROVEMENT
PROJECT; RES. 86-75, Bk. 89, pp. 242-246, APPROVING AND AUTHORIZING AND
DIRECTING THE MAYOR AND CITY CLERK TO ENTER INTO A MUTUAL BENEFIT AGREEMENT
WITH THE GLORIA DEI LUTHERAN CHURCH OF I014A CITY, IOWA, IN CONNECTION WITH
THE NORTH DUBUQUE STREET IMPROVEMENT PROJECT; RES. 86-76, Bk. 89, pp.
247-251, APPROVING AND AUTHORIZING AND DIRECTING THE 14AYOR AND CITY CLERK TO
ENTER INTO A MUTUAL BENEFIT AGREEMENT WITH ADELAIDE BALLUFF KUNCL IN CONNEC-
TION WITH THE NORTH DUBUQUE STREET IMPROVEME14T PROJECT; RES. 86-77, Bk. 89,
pp. 252-256, APPROVING AND AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK
TO ENTER INTO A MUTUAL BENEFIT AGREEMENT WITH KENNETH MACDONALD AND 14ARGARET
MACDONALD IN CONNECTION WITH THE NORTH DUBUQUE STREET IMPROVEMENT PROJECT.
Affirmative roll call vote unanimous, 6/0, Dickson absent. The Mayor de-
clared the resolutions adopted.
Moved by Baker, seconded by Strait, to adopt. RES. 86-78, Bk. 89, pp,
257-258, RESOLUTION OF INTENT TO ENTER INTO A MUTUAL BENEFIT AGREEMENT WITH
PHI DELTA THETA HOUSE ASSOCIATION OF IOWA CITY, IOWA, THEREBY CONVEYING TO
THE ASSOCIATION A PARCEL OF CITY -OWNED PROPERTY IN EXCHANGE FOR A STRIP OF
PROPERTY OWNED BY SAID ASSOCIATION, ALL IN CONNECTION WITH THE NORTH DUBUQUE
Council Activities
March 11, 1986
Page 7
STREET IMPROVEMENTS PROJECT, AND SETTING PUBLIC HEARING REGARDING THE EX-
CHANGE OF PROPERTY FOR 3/25. Courtney questioned whether the agreement
contained an escape clause if the project was not done. Baker requested a
map of the area be provided prior to the public hearing. Affirmative roll
call vote unanimous, 6/0, Dickson absent. The Mayor declared the resolution
adopted.
Moved by McDonald, seconded by Strait, to adopt RES. 86-79, Bk. 89, p.
259, ESTABLISHING FEES FOR CITY PLAZA USE PERMITS, and setting the fees for
mobile vending carts at $400 annually. Councilmembers discussed phasing in
the new fee and decided to establish the fee immediately. Melling noted that
applicants must be certified by the Johnson County Health Department and
review of the carts were done this year by Design Review. Affirmative roll
call vote unanimous, 6/0, Dickson absent. The Mayor declared the resolution
adopted.
Moved by McDonald, seconded by Courtney, to adopt. RES. 86-80, Bk. 89, p.
260, RECLASSIFYING POSITIONS IN THE EQUIPMENT DIVISION, WATER DIVISION,
ENERGY CONSERVATION DIVISION AND LIBRARY AND AMENDING THE AFSCME PAY PLAN.
Zuber questioned the amount increase for FY87. Melling estimated between
$1,800 and $2,000. Affirmative roll call vote unanimous, 6/0, Dickson ab-
sent. The Mayor declared the resolution adopted.
The Mayor noted an addition to the agenda of a resolution dealing with
City buses being used for the NCAA Wrestl5ng Tournament. The item was added
at the request of the City Attorney. Moved by Strait, seconded by Courtney,
to adopt RES. 86-81, Bk. 89, pp. 261-263, APPROVING AND AUTHORIZING AND
DIRECTING THE
WITHT ESTATEMUNOIVERSITYXOF�IOWADFORETHETUSELOFKCITYA USES,INNAGREEMENT
CONNECTION
WITH THE NCAA WRESTLING TOURNAMENT. The Mayor noted the City would be reim-
bursed at a rate of $17.25 per hour, per bus. Affirmative roll call vote
unanimous, 6/0, Dickson absent. The Mayor declared the resolution adopted
and wished Coach Gable good luck on pursuing their ninth straight title.
Moved by McDonald, seconded by Zuber, to adjourn, 8:50 p.m. The Mayor
declared the motion carried unanimously, 6/0, Dickson absent.
W LLIAM AI ISCO, MA OR
i
�a.:�Nvaly[Ll.ta.\t.a+at'.ta.\.ta(t'anw•.v.�.v:: _::...'..'.'..
Informal Council Session - Consultation with PAZ Commission
February 27, 1986
Informal Council Discussion: February 27, 1986, 7:30 p.m. in the Council
i
Chambers of fFe_TTv_T_cEe_n_Fe_r.
Council Present: Strait, Dickson, Courtney, Baker, Ambrisco, McDonald.
sen : e r.
Plannin & Zoning Commission Present: Scott, Perry, Jordan, Dierks, Cooper,
Wa lace.
City StafffPPresent: Karr, Smith, Melling, Boyle, Timmins, Franklin,
Schmeiser, Te Paste
Tape Recorded: 86-C20, Side 1, 47 -End, Side 2, 1-406.
Scott stated that Council needs to decide if they want the PAZ Commission to
amend the Comprehensive Plan policy and map, as it applies to the development
sequence in the southwest area. Scott explained the PAZ Commission (voting
5-2) sent a recommendation to the Council that the development sequence not
be changed or altered. Strait asked if input from the developer of the
proposed development in the area should be received. Scott said a decision
should be made about changes to the development sequence in the southwest
area before holding a discussion about the Southwest Estates development
proposal. Ambrisco stated the proposed development would not comply with the
Comprehensive Plan as amended in 1983.
Perry stated the Council needs to consider if there are compelling reasons to
update the Comprehensive Plan, including the costs incurred if the City would
change the development sequence as outlined by Farmer in Franklin's February
20, 1986 memo. Scott reviewed costs for City services if development occurs
in the southwest area: Rohret Road paving from Mormon Trek to Highway 218 =
$343,250; road improvements and water and sewer line construction =
$2,204,500; and total costs for capital improvements = $1,379,500 plus land
costs for easements and right-of-way acquisition. Ambrisco asked who else
would pay for improvements. Franklin explained improvements would be done as
an assessment project and anyone along the road would be assessed. Franklin
said the City initially assesses above 50% but that percentage usually de-
creases in the face of public opposition. Strait inquired about land costs
for easements and right-of-way. Franklin said she could not estimate those
costs.
Courtney said consideration should be given to changing the Comprehensive
Plan because of recent developments, such as the Rockwell plant and Clear
Creek Development in the northwest area. Jordan noted the Comprehensive Plan
is due to be updated in 1988 and there are no capital improvements scheduled
for the area within the next five years. Franklin stated there are no capi-
tal improvements scheduled west of Highway 218 in the next five years. Scott
stated that if development were allowed out of sequence, the Council needs to
decide if the City can ask the developer to pay for more of the public ex-
penses. McDonald stated it is difficult to discuss changing for the Compre-
hensive Plan for the southwest area and the proposed Southwest Estates•
development as two separate issues. Scott said municipal services, including
-;5--/.3
-k 1- ::tiI— . ...............t...w...: .v:. ;.....•
water, sanitary sewer, street maintenance, street plowing, garbage pick-up
and police and fire protection would need to be extended to the southwest
area if Eicher's proposed development was approved.
Strait asked if the Council and the P&Z Commission would be willing to con-
sider changing the Comprehensive Plan if the developer would be willing to
pay a large portion of the costs for public improvements. Scott stated that
if anyone wanting to develop out of sequence was willing to pay the addi-
tional costs the City would incur associated with the development, he would
be willing to consider changes. Scott noted that the P&Z Commission recom-
mended that Scott Boulevard be completed and the City should consider com-
pleting the capital improvement projects that have not been completed in the
developed areas of Iowa City before making improvements to undeveloped areas.
Ambrisco said the Council will discuss the Scott Boulevard issue at the next
informal Council meeting. .McDonald stated cost is the major factor when
considering improvements to the southwest area. Jordan stated the Comprehen-
sive Plan is good for five years and the Council should not react to every
request to change the Comprehensive Plan. Perry stated he would like to know
how rapidly the development would take place. Cooper stated there is cur-
rently developable land located east of Highway 218. Courtney said some of
public improvements could be delayed. McDonald stated the Council has flexi-
bility to reschedule capital improvement projects. Courtney asked if the
developer offered to pay for any of the public improvements. Scott explained
Eicher agreed to extend a 6" water line from Hunter's Run subdivision and
dedicate 20' right-of-way construction easement. Courtney noted the proposed
development contains quite a bit of green space.
Scott stated the developer indicated he will develop the area this year.
Scott said the area is within the City limits and the development would be
required to meet City standards. Baker asked about future hook-ups to a
sewer line if septic systems were installed. Franklin explained that prop-
erty owners are required to tie into a sewer line if they are located within
300' of the City sewer, at the expense of the property owner. Scott noted
that if City services are extended to Southwest Estates, services may need to
be extended to the other 150 acres of developable land.
Scott and Dierks explained their reasons for voting negatively to affirm the
present policy. Scott voted so as to send the proposal to Council and Dierks
voted so as to allow a development with larger lots on the west side of Iowa
City. Schnittjer stated the proposed development uses R1A standards.
Ambrisco stated there is not a Council consensus to change the existing
policy and there is a commitment by Council to address the Scott Boulevard
development. McDonald stated he would consider a specific proposal from the
developer to fund the public improvements and his decision would be based on
costs that would be incurred by the City. Scott stated the developer may be
willing to research other alternatives.
McDonald asked about review of Area 4. Scott stated the P&Z Commission has
not reviewed Area 4 yet. Te Paske stated County P&Z has reviewed Area 4;
public hearings are being held; a formal recommendation will be forwarded;
and the Fringe Area Committee will be convened to review the recommendations.
wvc.xK..a.,a......v.....�..:...c......c-........,:: r,...,........a.--A-......o.....,...,n................y.,..�..,.........
3
Frank Eicher, owner of Southwest Estates, requested time to speak. Attorney
Cruise stated the developer is willing to work with the City and wants to
develop the area this year. Cruise asked Council about rezoning the area.
McDonald stated he does not oppose rezoning and is concerned about City costs
associated with any development. Cruise stated the developer will work on
alternatives under iicosts zoning.RI and RS -5 jer n presented 1986 memo outlining of a proposed sketch plan of an deel-
opme6t (see attached memo).
Cruise asked if the developer should develop under RS -5 or RR1. Courtney
stated his preference for RS -5 development. Scott stated the PBZ Commission
would probably consider the RS -5 more attractive if the developer would be
willing to escrow money for public improvements. Baker asked how much extra
is the developer willing to pay for public improvements as proposed in the
cost estimate outlined in Schnittjer s February 27, 1986memo. Schnittjer
stated the developer is willing to pay $36,300 plus 593,000 over the normal
subdivisions costs. Ambrisco stated the Scott Boulevard development takes
precedence over west side development. McDonald stated he is interested in
knowing the timing sequence for public improvements for development in the
southwest area.
Meeting adjourned at 8:50 p.m.
I
*'
•�Nvv{{aat aa. • \a a'.�vi .a, a.:.at.....w-.w+��::': e;
Informal Council Discussion
March 4, 1986
Informal Council Discussion: March 4, 1986, at 6:30 p.m. in the Council
Chambers a e ivic en er. Mayor Bill Ambrisco presiding.
Council Present: Ambrisco, Zuber, Baker, Dickson, Strait, Courtney,
McDonald.
Staff Present: Helling, Vitosh, Karr, Smith, Timmins, Beagle, O'Malley,
ow er, r a-n'O in, Lundell, Davidson, Kimble, Farmer, Downer.
Tape-recorded: Reel 86-C20, Side 2, 406 -End; 86-C21, Side 2, 1 -End; 86-C24,
Sides 1 & 2, all; 86-C25, Side 1, 1-172.
SOUTH RIVERSIDE DRIVE STREET NAME CHANGE: Reel 86-C20, Side 2
Jim Pugh explained that the original name of South Riverside Drive was Pleas-
ant Harris Road, named after an early resident of Johnson County, and an
earlier suggestion was made to the Parks & Rec Department to rename Mesquakie
Park to Pleasant Harris Park. Councilmembers decided to retain the South
Riverside Drive name request IDOT to designate former 0218 as "Old Highway
218 South," and directed the new Parks & Rec Department Director to research
the suggested renaming of Mesquakie Park to Pleasant Harris Park.
PARK AND SHOP PROGRAM: Reel 86-C20, Side 2
Tom Muller, Barb Waters and Dave Rodman representing the Downtown Association
present for discussion.
Councilmembers received a February 26, 1986, letter from the Downtown Asso-
ciation regarding the Park and Shop Program. B. Waters, !lowntown Association
President Elect, stated efforts as outlined in the letter are being made to
address employee use of the Park and Shop Program and the minimum purchase
requirement was raised from $5 to $10 to receive a Park and Shop stamp.
Zuber said he would favor billing the Downtown Association only 30 cents per
hour if the subsidy would not affect the City budget and that any reductions
would come out of the Transit budget. McDonald stated that the five cent
increase in parking rates is projected to generate $140,000 next fiscal year,
the Downtown Association proposal may cost $38,000, and therefore there would
still be $112,000 available to the transit system. Strait stated he
requested assistance from Acting Finance Director O'Malley regarding a slid-
ing scale alternative to the Downtown Association proposal. O'Malley pre-
sented a worksheet outlining three scenarios, including an ascending scale,
descending scale and 35 cents per hour. Zuber noted that overall parking
revenue could decrease due to the increase to 40 cents per hour in parking
rates. In response to Baker, O'Malley explained the City previously paid the
five cents difference when rates were 35 cents per hour and the Downtown
Association was charged 30 cents per hour. Baker said the subsidy to the
Downtown Association would reduce the transit system budget. Baker suggested
a proposal by Mary Neuhauser to keep the rate at 40 cents per hour and if the
Downtown Association wants to only pay 30 cents per hour for the Park and
Shop Program, the customer would pay the difference. Rodman, Downtown Asso-
ciation representative, stated the Downtown Association would be willing to
explore all proposals. In response to Dickson, O'Malley stated Strait's
proposal would not create additional paperwork. Vitosh noted the City only
S -//f
•�Nta{ta �!.aaa la a Baa .'.♦ as
INFORMAL COUNCIL DISCUSSION
MARCH 4, 1986
PAGE 2
bills the Downtown Association for the Park and Shop Program. Courtney noted
that the transit service may not need to be cut due to the reduction in fuel
costs.
Baker stated that the subsidy to the Downtown Association would cut the
transit budget. Councilmembers discussed parking revenues' impact on the
transit budget. Helling stated that with current usage rate of the Park and
Shop Program, the Downtown Association proposal would reduce revenue $12,300
in FY86 and $36,800 in FY87, equally ten percent of the amount that was going
to be used to subsidize the transit system. Helling said to make adjust-
ments, the operating the budget would need to be reduced $12,300 immediately
for the remainder of FY86 and reduced $36,800 in FY87 or if projections are
accurate based on current usage, face a deficit at the end of the year.
Ambrisco requested monthly reports about parking revenues in the transit
budget. Baker asked if the Downtown Association proposal is a change in
policy that would require a public hearing. Vitosh stated a public hearing
would not be required. Helling stated the proposal would reduce revenue that
was going to be collected to subsidize the transit system and as long as
enough revenue was generated to meet the parking bond covenants, the City is
not operating in a deficit in that area. Councilmembers agreed to accept the
Downtown Association proposal as outlined in their letter.
WEST HIGH SCHOOL WALKWAY: Reel 86-21, Side 2
Beagle reviewed background information and stated a meeting was held February
7, 1986, with area residents and School District representatives. Beagle
stated Council received a letter from Jerry Palmer (Executive Director of
Administrative Services for the Iowa City School District) reflecting the
outcome of that meeting, two walkways were proposed, one at the south end of
Cedar Point and adjacent to Trail Ridge and the other on the north boundary
between Cedar Point and Regency Gardens, and the School District opposed
connecting to the south walkway because of the location of softball fields on
school grounds. Helling stated he understands that the School District does
not want to construct a connecting walkway to the proposed northernmost or
southernmost walkways. Zuber stated a written commitment from the School
District is needed before any Council decision can be made.
Strait asked who was going to pay for easements and construction of the
sidewalk. Beagle said the FY87 CIP includes a $2,000 allocation for con-
struction of the single sidewalk and the easements would need to be provided
to the City without cost or obligation. Zuber inquired about future mainte-
nance of the walkway. Ambrisco said a School District representative is
needed. Gene Fisher, Trail Ridge Homeowners Association representative,
stated the Trail Ridge Homeowners Association would encourage use of the
walkway. In response to Courtney, Beagle said there would not be any water
problems at the proposed sidewalk locations. Zuber noted that the bus stop
can be moved. Strait questioned possible liability.
Ambrisco asked how the walkways were prioritized, if only one were to be
selected. Beagle stated the proposed walkways were prioritized by pedestrian
volume. Ambrisco stated discussion of the proposed walkways should be de-
ferred until a School District representative is present and directed Helling
to contact School District representatives. McDonald inquired about con-
INFORMAL COUNCIL DISCUSSION
MARCH 4, 1986
PAGE 3
struction schedule. Melling said construction of the walkway depends upon the
weather and obtaining easements. Ambrisco encouraged Councilmembers to tour
the area.
Scott Boulevard Reel 86-C24, Side 1
Ambrisco stated that Council needs to review development of Iowa City prior
to the 1988 review of the Comprehensive Plan.
Mary Hartwig, Keith Kafer and John Green, members of the Iowa City Chamber of
Commerce Transportation Committee, presented information in support of imme-
diately proceeding with the Scott Boulevard project and recommended that the
City apply for RISE funding for the project. Kafer noted that an eastern
approach to Interstate 80 is needed and therefore Scott Boulevard should be
developed. Zuber inquired about the status of local road. Kafer said the
IDOT and the Johnson County Board of Supervisors representatives have agreed
to work out a package to get the local road fixed. Zuber stated that devel-
opment of Scott Boulevard may create more problems for area residents and
suggested noise bafflers be included in the project.
Kafer stated the Chamber of Commerce will meet with the Johnson County Board
of Supervisors when the Council makes a decision about development of Scott
Boulevard. Green stated that an agreement was drafted between the Board of
Supervisors and the IDOT but was never approved because of lack of funds.
McDonald stated there was a commitment by the Board of Supervisors that if a
majority of the City Council decides to proceed with Scott Boulevard, they
would work out an agreement with the IDOT regarding maintenance and upkeep of
local road. j
Ambrisco asked how the project would be funded if it was rescheduled in the
CIP. Melling explained the City could sell bonds or make a joint application
with the state for RISE funds. Ambrisco said the Council should not be
insensitive to area neighborhood concerns and asked if RISE money could be
used to obtain baffling to mitigate noise. Melling stated that if a design
of the project is accepted, a portion of the total design would be funded.
Councilmembers discussed the City commitment to the project. McDonald said
the Board of Supervisors would not take any action until the City makes a
commitment to proceed with the project. Kafer cautioned that if the Council
does not take positive action, nothing would get done.
Dr. January, a resident of the neighorhood, stated that development of Scott
Boulevard may create safety hazards and decline of property values and asked
Councilmembers to consider alternative routes.
Councilmembers looked at maps of the Scott Boulevard area and reviewed a
Scott Boulevard development proposal as presented by Bruce Glasgow.
Bob Wolf spoke in support of Scott Boulevard development. Classie Hoyle
stated that some homes in the area were built before 1978 and property owners
were unaware of the plans to locate the highway close to those homes.
Ambrisco stated that Council is aware of concerns raised by area residents
and persons representing business development industry.
N; -
M
INFORMAL COUNCIL DISCUSSION
MARCH 4, 1986
PAGE 4
McDonald stated the design of Scott Boulevard should be scheduled for FY87
and construction implemented in FY88. McDonald said the City should work to
protect the existing neighborhood. Zuber stated the Johnson County Board of
Supervisors, Chamber of Commerce, and Iowa Roads Association should meet to
discuss obtaining funding assistance. Councilmembers agreed to schedule the
design of Scott Boulevard in the FY87 CIP and construction in FY88.
Council Time Reel 86-C25, Side 1
1. In response to Courtney, Councilmembers directed the Joint Pool Committee
to establish a marketing committee to make presentations to the public.
2. Strait stated the Transit Ad Hoc Committee makes recommendations to the
City Council and strives to keep everyone informed. Strait noted the
next transit committee meeting is scheduled on Thursday at 4:30 p.m.
3. McDonald inquired about the status of the keg ordinance and sidewalk
cafes. Timmins stated both issues are on the City Attorney's referral
list. Council needs to review that list. McDonald suggested Council
review the list at the next informal Council meeting.
4. Council agreed to meet with Jerry Oldani regarding the City Manager
position at 6:00 p.m. and the League of Women Voters at 7:00 p.m. on
March 11.
5. Ambrisco requested that all Councilmembers attend the joint executive
session with the Airport Commission on March 24, 1986.
6. Helling noted that Council needs to review the FY87 engineer design
schedule in view of the fact Council moved the Scott Boulevard project to
FY87.
7. Helling said the application for FAUS.funding on the North Dubuque Street
project has not been approved and the City is probably first on the list
for the October allocation. Helling said the City should continue to
pursue the funding at a federal level and legislators should be
contacted.
Executive Session
Reel 86-C25, Side 1
Moved by McDonald, seconded by Dickson to adjourn to executive session under
Section 20, collective bargaining, to discuss as a public employer strategy
regarding collective bargaining with City employee organizations as such
discussion is exempted from the provisions of Chapter 21 according to Chapter
20.17(3) (Fire). Affirmative roll call vote, 6/0, Baker absent. Mayor
declared motion carried. Council adjourned to executive session at 8:55 p.m.
Informal Council Discussion
March 11, 1986
Informal Council Discussion: March 11, 11986, 6:05 p.m, in the Council
Chambers at t e v c Center. Mayor Bill Ambrisco presiding.
Council Present: Ambrisco, McDonald, Baker, Zuber, Courtney, Strait. Absent:
Dickson.
Staff Present: Melling, Vitosh, Karr, Smith, Timmins, Beagle, Donner.
Tape-recorded: Reel 86-C25, Side 1, 172 -End; Side 2, 1-300.
CITY MANAGER PROFILE/JENSEN-OLDANI ASSOCIATES Reel 86-C25, Side 1
Oldani reviewed accomplishments to date on the City Manager search, the draft
position specification, draft marketing letter and announcement.
Oldani stated the specification interviews and draft copy of the position
Profile have been completed, marketing letter and announcement will be used
in the initial mailings to city managers in comparable based cities, adver-
tising has been listed in ICMA, Town and Countr News and Jobs Available, and
preliminary mailings wi11 >1e madu this wee; to the 85 comnun les en ified.
Council approved Oldani's recommendation to utilize the City of Iowa City's
Personnel Department's standard notification list and advertise the City
Manager position in the local newspaper. Oldani noted that all typographical
errors in the draft copies of the profile and marketing letter will be cor-
rected and Acting Human Relations Director Sylvia Steinbach has been desig-
nated as the logistical coordinating point for the City Manager search.
Oldani stated the Citizens Committee met last Wednesday night and there was a
desire by that committee to be involved with the preliminary interviewing
process. The Citizens Committee will make recommendations on a non -ranked
basis to the Council, and they will report to Council after Council has had
ballot. the poOldani stat do the final hca diidatenal cinterviews w andiates d lbecomplete
cast
tibefore
June 7.
Oldani reviewed the draft specification for the City Manager position. Zuber
noted the franchise fee is no longer an issue and Strait suggested that
Oldani meet with the University of Iowa Vice -President of Finance. Changes
to the draft as proposed by Councilmembers and Oldani are as follows:
Draft Page 1: Oldani stated that "Fraternal Order of Police" will be changed
to read "Police Labor Relations Organization of Iowa City."
rat Strait
ecomo ne hat additions orientation o
bemade to t(second third
edescriptionof paragraph)
aheUnivers University
Iowa and the County, United Way and Mercy Hospital be noted as community
services. Oldani stated he would obtain more information about the Univer-
sity of Iowa from the Vice -President of Finance and the Public Information
Office. Courtney stated the University of Iowa Sports programs should be
included in the description. Ambrisco stated HLM should be added.
�M Kva(\l `(a�\.l♦ a -.a �.M1 v\ tv av\ •(avaun.a.a.A�.:�t'!+!'aa
Informal Council Discussion
March 11, 1986
Page 2
Draft Page 3:
A. Oldani stated the terms "human relations" and 'new water Superinten-
dent" will be used.
B. McDonald suggested stating that Iowa City is completing an Urban
Renewal project and one parcel remains to be developed within that
project.
Draft Page 4:
l0. Oldani stated the franchise fee issue will be deleted, "Heritage"
will be changed to "Heritage Cablevision" and 'non -obligation to make
payment" changed to "non -obligation to make payment beypnd 3%."
Timmins stated the City is still actively negotiating the franchise
and there are still a number of outstanding issues. McDonald sug-
gested stating that the City is in the final stages of negotiating
the franchise contract with the utility company.
E. Oldani stated the starting date for the sewer treatment project will
be changed to mid -1986. Oldani stated he will contact Vitosh regard -
Ing cost figures for the sewage treatment project and the swimming
pool facility.
Draft Page 5:
K. Oldani stated human service programs will be referenced.
Draft Page 6
Experience Desired: Oldani stated 7-10 years management experience will
be added. Strait stated the word "consensus" means a unanimous vote.
Draft Page 7: No comment.
Draft Page 8: No comment.
Oldani stated the profile will only be sent out to applicants that have
reasonable qualifications and could be considered strong candidates for the
position, a final copy of the profile will be sent to Councilmembers and
input from the Citizens Committee will be attached as an addendum for Council
consideration. Oldani said that the Citizens Committee is now a five member
committee. Oldani noted he will be in contact with Council sometime the week
of April 18 to the 23 and will present a semi-final list of applicants. In
response to Baker, Oldani said advertisement for the position will begin
March 17 and the closing date is April 11. In response to Strait, Oldani
stated he anticipates approximately 100 applicants.
PLANNING AND ZONING Reel 86-C25, Side 1
4A. Setting public hearing_ for March 25. 1986. on amendments to Chanter 9
us
S- 161
61
Informal Council Discussion
March 11, 1986
Page 3
i
48. Public hearing on an amendment to the
t 1�ton0 monumen s gn an to pa,
zone. No ounct tscusslon.
4C. Ordinance to amend the Zoning Ordina
requirements of signs located in the tr
iions� responses r Courtney
roncilmembers present to waive this iti
4D. Ordinance to amend the Zoning Ordinance
non-conforming roomers in the RS-5 R!
T o�ilciscussion.
f
Zon
area
the
ion
period and
zones. No
4E. Resolution approving a minor amendment to the preliminary and final
lar a scale non-residential develo ment lam for MacBride Addition.
sag a exp acne a amen men wow tnc u e manu ac wring as perms ed
use in the building and the owner would be required to meet parking
requirements at the time of any conversion of the building from office
and warehouse to manufacturing. In response to Strait, Beagle said
there is no tax abatement.
4F. Resolution approving an amendment to the oreliminary and final larnP
cussion.
APPOINTMENTS:
Committee on Community Needs: N. James McCoy
Housing Commission: Benjamin Moore, reappt. Gary Watts and Ruth Dawson
Civil Service: Michael Kennedy
Bd. of Police Trustees and Bd. of Fire Trustees: Robert Duane Allison
reappt. Thomas O'Brien
Historic Preservation: Bonnie Sierk and Alexander Kern
Broadband Telecommunications: Susan McGuire
Planning and Zoning: reappt. Sally Dierks and Horst Jordan
Resources Conservation: Don Friedman and readvertise two vacancies
COUNCIL TIME Reel 86-C25, Side 2
1. Council agreed to Ambrisco's recommendation to retain the select Waste-
water Treatment Committee through completion of the Wastewater Treatment
Project.
2. Ambrisco stated that a letter from Frank DePirro and Don Roth re Park and
Shop proposal should be forwarded to the Transit Committee.
3. Strait referred to the March 7, 1986, letter from Shive-Hattery Engineers
and asked Council to support Shive-Hattery and Stanley Consultants as the
local contractors.
r- h
1
0
i
%4
Informal Council Discussion
March 11, 1986
Page 4
4. (Agenda items 14, 15, 16, and 17) Council agreed to Zuber's recommenda-
tion that agenda items be collapsed into one item. McDonald suggested
that the allocated amounts be noted for each item.
5. Baker inquired about Council policy regarding Councilmembers utilizing
staff time for research. Helling stated Councilmembers are encouraged to
contact City department heads directly with specific questions. Issues
that require a lot of time and effort and have an effect on overall
priorities, Councilmembers should contact the City Manager; and items
that involve considerable work, a majority of Council should want the
information before staff is directed to pursue that information.
6. Zuber inquired about the rescheduling of engineering projects as it
relates to delaying the Melrose Project and initiating the Scott Boule-
vard Project. Milling stated Council will review the FY88/92 CIP project
schedule and schedule changes can be made.
7. (Agenda item 28) Timnins stated a resolution will be presented to Coun-
cil to authorize use of City buses by the University of Iowa during the
NCAA wrestling tournament. Karr noted the resolution will be presented
as agenda item #28.
The meeting adjourned at 7:00 PM.