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HomeMy WebLinkAbout1986-03-11 Bd Comm minutesi -vcxa......,t....................c....w:......-r:,.,......w�........,...... .......... ......................,,...... MINUTES . ✓�� � ° 0 D .�. _J DESIGN REVIEW COMMITTEE WEDNESDAY, FEBRUARY 5, 1986 IOWA CITY PUBLIC LIBRARY i MEMBERS PRESENT: Alexander, Eckholt, Haupert, Nagle, Novick, Seiberling, E Sinek, Summerwill, Welt i MEMBERS ABSENT: Amert STAFF PRESENT: Cain, Einspanjer f GUEST PRESENT: Dave Caplan r RECOMMENDATIONS TO CITY COUNCIL The Comnittee recommended that the landscaping plans for the east and west i sides of Clinton Street (adjacent to the Pentacrest) now be completed, in consultation with the University's architects for the Pentacrest landscap- ing in order to develop a coordinated design concept for this important s area. i The Committee recommended that regulations be instituted to control the placement of newspaper vending machines in the downtown, especially within the City Plaza. s CALL TO ORDER �! The meeting was called to order by Chairman Eckholt at 4:05 p.m. ' INTRODUCTIONS C Eckholt introduced Dave Caplan, the owner of Barfunkel s /Hobby Shop. He also welcomed Mr. Nagle to the DRC. APPROVAL OF MINUTES Seiberling pointed out that on the second page of the minutes "there will be three pantries' should read "there will be three pan trays." Seiberling moved that the minutes be approved as amended; Sinek seconded. The motion passed unanimously. BARFUNKELS SIGN PROPOSAL Dave Caplan, the owner of Barfunkels/Hobby Shop, explained that his store is moving into the building now occupied by Discount Den. He showed draw- ings of the existing facade and of the proposed sign. He said the sign would be 12 feet long, 27 inches high and 9 inches in depth, whereas the sign presently at this location measures 16 feet long and 27 inches high and is illuminated by a bank of lights that protrude approximately 14 inches. Caplan said that he plans to remove these lights and internally illuminate the proposed sign. He stated that the lettering and dragon I i 3 ,?a V." Design Review Committee February 5, 1986 Page 2 design would be embossed (not flush with the sign) on a Gortex plastic material. He said the lettering would be red on a white background with internal lighting similar to mall signs. Novick asked what material would be used around the edge of the sign. Caplan said that there will be an eight inch band of brown metal covering the depth of the sign but that only approximately one-fourth inch would show on the front of the sign. Seiberling asked if the light would be tempered and members expressed concern that the internal illumination not be too bright. Caplan said that the brightness would be similar to signs located inside shopping malls. Alexander asked how late the store would be open at night and if the sign would be illuminated when the store is closed. Caplan said that the store would be open until 5 p.m. at first but the hours may be extended later. He said the sign would be off when the store is closed. Novick asked if the sign would then be on during the day. Caplan said that the sign would be turned on when the store opens in the morning and turned off when the store closes. There being no other suggestions, Cain stated she would notify the Housing and Inspection Services Department that the Committee had no major prob- lems with the sign but was concerned that the internal illumination not be too bright. Committee members thanked Mr. Caplan for his detailed presen- tation and said they apprciated the opportunity to review his signage plans. REVIEW OF CITY PLAZA VENDOR APPLICATIONS Cain explained the City's procedure for evaluating the vendor applications and stated that appearance was one of the most important criteria. She suggested an appearance rating scale from 0 to S. The Committee agreed and decided that 0 would mean totally unacceptable, 1 = poor, 2 = fair, 3 = average, 4 - good and 5 - excellent. Cain said that the Design Review Committee should consider only the appearance of the vendor carts. The Committee agreed that Tom Muller's Circus Time Popcorn vending cart should receive a rating of 5 and that he should be congratulated on the appearance of his cart. The Committee agreed that Patricia Mishler's Cinnamon Roll Cart should receive a rating of 3. The Committee recommended that the graphic design of her sign be improved to increase her ranking. The Committee agreed that Gringo's vending cart be given a 5. The Commit- tee's only concern was that the green color in the awning match the green of the cart. 31?.2- Design Review Committee February 5, 1986 Page 3 The Committee disagreed on the ranking for George Mihalopoulos's Gyro cart. Four members gave the cart a ranking of 0, four members gave the cart a 1. Eckholt broke the tie by voting to give the cart a ranking of 0. The Committee suggested a newer awning without fringe around the edge. Seiberling stated that the cart did not have a festive quality. Sumnerwill suggested that Mr. Mihalopoulos look at the other carts to get an idea of what the Committee is seeking. l The Committee agreed that Helen Moorhead's cart should receive a ranking i of 3, noting that signage was not shown on the illustration. The Conrnit- tee requested a picture of the sign used on her cart. The Committee agreed that Randy Larson's cart should receive a ranking of 3. The Committee suggested that his sign be improved. i Committee members deferred ranking Bergy's, Bagelrama, owned by Mr. Kintzinger, until they could see a photograph of the cart. The graphic submitted did not show enough detail for evaluation. r The Committee agreed that Chicago's Mickeys should receive a ranking of 3. The Committee suggested that the owner improve his signage and conceal the garbage bag at his cart. Cain said that she would inform the vendors of these ratings and comments and would encourage them to provide additional information/drawings for the February 19 meeting. UPDATE ON RECOMMENDATION TO URBAN ENVIRONMENT AD HOC COMMITTEE Summerwill and Welt reported on their presentation to the Downtown Asso- ciation Board of Directors, as had been requested by the UEAHC at its last meeting. Welt stated that the Board did not comment on the recommendation to expand the powers of the DRC to encompass downtown areas outside of the Urban Renewal area. Don Crum, DTA Board member, suggested that the DRC develop a list of buildings and projects that were reviewed by the DRC and that have made significant differences in the appearance of downtown Iowa City. Welt stated that he would be willing to attend the next UEAHC meeting to report on the DTA discussion. DESIGN REVIEW INFORMATION I. 0ld Capitol Center North Entrance Landscaping Cain stated that the engineers will bring specifications for the north entrance landscaping project to the DRC for review. This item will probably be scheduled for the March meeting. 2. UI Pentacrest Landscaping Alexander reported on the University's plans for landscaping the Pentacrest. Committee members agreed that the City should now com- plete the landscape design for the east side of Clinton Street, as was recommended to Council when the Clinton Street improvement project was 39-Z i Design Review Committee February 5, 1986 Page 4 reviewed: The Committee recommended to Council that the landscaping f plans for the east and west sides of Clinton Street (adjacent to the Pentacrest) now be completed in consultation with the University's architects for the Pentacrest in order to develop a coordinated land- scape concept for this important area. j3. Newspaper Vending Machines on City Plaza Committee members. again asked the status of the newspaper vending machine ordinance. Cain said it was still awaiting Legal Department review. Members noted that more newspaper vending machines were being placed haphazardly along the pedestrian plaza. Particular comment was made about the machine that had remained empty for months. The Committee unanimously agreed to recommend to Council that regula- tions be instituted to control the placement of newspaper vending machines in the downtown, especially within the City Plaza. ADJOURNMENT The meeting was adjourned at 5:15 p.m; Tracy Einspanjer, Minute -Taker. �38a n ■ '^�M Ktaltct(aay.tav.aa:.va.♦.v v.vanwnn�.ti ..... v... v.. a.... ....A--��.r�nn.�ry PRE1161MINARY Subject to Approval MINUTES DESIGN REVIEW COMMITTEE WEDNESDAY, FEBRUARY 19, 1986 IOWA CITY PUBLIC LIBRARY - R0014 B MEMBERS PRESENT: Eckholt, Haupert, Novick, Seiberling, Sinek, Welt MEMBERS ABSENT: Alexander, Amert, Nagle, Summerwill STAFF PRESENT: Einspanjer, Franklin GUESTS PRESENT: Doug Kintzinger, Randy Larson, George Mihalopoulos, Helen Moorhead, Mickey Motyko RECOMMENDATIONS TO CITY COUNCIL None. The meeting was called to order at 4:10 p.m. COMPLETION OF CITY PLAZA VENDOR APPLICATION APPEARANCE EVALUATION The Committee reviewed each of the vendor applications, hearing additional comments from the vendors and then evaluating each. The discussion for each is presented below. 1. Chicago Mickey's Eckholt stated that Chicago Mickey's received a three at the last meet- ing. He stated that at the last meeting the Committee was concerned about the signage and garbage can placement. Mr. Motyko said that he was told that the garbage can had to be off the ground so he hung it from the side of the cart. He said that the small taco sign could be moved and the garbage can could be covered by the plastic bag to give the cart a neater appearance. Seiberling stated that she wants the cart to look trim and that if Mr. Motyko took care of these two things, it would help. The consensus of the Committee was to give Chicago Mickey's a ranking of four with these improvements. 2. Helen Moorhead Eckholt stated that the reason the Committee ranked this cart a three was because there was no indication of the appearance of the signage. Helen Moorhead brought samples of her signage. The signs were homemade on paper. She said that due to the weather, she usually replaces the signs two or three times during the season. Eckholt expressed concern that the cart would appear cluttered with these signs. Moorhead explained where the signs would be located and showed the cart would not be cluttered. She also stated that she has had no control over the color of the um- brella that she has. Novick expressed reservations about increasing the rating for a cart with paper signs that would deteriorate. Seiberling said they could be mounted with tape and protected. The consensus of the Committee was to give Helen Moorhead's cart a ranking of four. 3 810 w.. <...<..:<.......... - Design Review Committee February 19, 1986 Page 2 3. Randy Larson - Larson's Not Dogs Larson stated that his cart is similar to he had his signage professionally made. aluminum signs that would be screwed onto now has a blue and white umbrella but that would opt for one that is red and white. completely self-contained. The consensus of Larson's cart a ranking of four. 4. Doug Kintzinger - Bergy's Bagelrama Moorhead's but that this year He showed the Committee the his cart. He stated that he when he has to replace it, he He stated the Committeeh was to give Mat the cart rs er lained made KbytGraphicsxUnlimitedhin Cedar the iRapids.n On his Hecart said that sit twould being lit ike Mr. Larson's. being aluminum with red and white print. He said that would three-fourths usthe size Of. be screwedontothecart. He statedrthatsthe wheels canand tha't it also be seen when the cart is set up. Kintzinger said that he has garbage cans inside his cart attached to the door. Kintzinger presented photographs of his cartThe consensus of the Committee was to give Mr. Kintzinger's cart a ranking of four. S. George Mihalopoulos - Gyros A spokesman for Mr. Mihalopoulos stated that they are presently in the process of dressing up the present cart to follow the colors of Greek tradition. in stated that the cart will have a blue and cream umbrella with blue pinstripes t the cream areas and cream pinstripes in the blue areas. He stated that a sign, like the current one, would be painted in blue above the apron. He said the apron would be scalloped in blue with cream pinstripes, that the whin eels would have similar bordering around the fromethe numbrella blue twill ebe am alternately blue and elscrethat The apron will made of a solid material and not cloth. Seiberling asked if a profes- sional would be painting the sign on the cart. She was concerned about the proportion of the sign. The spokesman said that a professional would be painting the sign. Seiberling stated that a professional would know the proper scale the sign needed to be and stressed that decoration of the cart maintain a degree of simplicity. The consensus of the Committee was to give Mr. Mihalopoulos's cart a ranking of four and expressed their appreciation that he responded to their recommendations. APPROVAL OF THE FEBRUARY 5 1986 MINUTES Haupert moved that the minutes be approved; Welt seconded. The motion passed unanimously. PRESENTATION OF SIGN DESIGN BOOKLET The two students who were to present the booklet were not at the meeting. Eckholt requested that the Committee receive an update on the production of the booklet and an estimate of the cost. 39-L �l.-..tea a.,.,.,e.,.. �....,.........�.....,.,.,.......-......,. Design Review Committee February 19, 1986 Page 3 FINALIZATION OF RECOMMENDATIONS ON APPEARANCE REVIEW Welt stated that the Urban Enviroment Ad Hoc Committee felt that they and the City Council would be unlikely to approve increasing the power of the DRC to go beyond the downtown with an appearance review code. Discussion followed of the proper boundaries of an area in which such a code would be applicable. There was concern that limiting the area to that zoned CB -10 would eliminate some prime redevelopment areas and nullify the purpose of the review. The Committee decided to draft a recommendation for the establishment of a design review code in an area bound by Van Buren Street to the east, the Iowa River to the west, Bloomington Street to the north and Court 'Street to the south. Novick asked if they could include any environmentally sensitive and public areas. Welt stated that the DRC was criticized for this and that it would only be met with severe opposition. Novick moved that the City Council adopt a Design Review Code for all exterior construction and signage in the area described and that this code be administered by a Design Review Commis- sion. Further, the Design Review Code should incorporate language whereby attention is given to the following: -the building/signage permit process is streamlined; -an ombudsman is established for development projects; -one or more representatives of downtown business interests are included on the review commission; -a design review handbook is published and distributed by the City. Seiberling seconded the motion. Welt went on record as opposing the expan- sion of a review code beyond the CB -10 zone. The Committee decided to table the motion until George Nagle could be present and the Committee could en- deavor to reach a unanimous position on this issue. ADJOURNMENT The meeting was adjourned at'5:15 p.m. Tracy Einspanjer, Minute -Taker. '►M MINUTES IOWA CITY AIRPORT COMMISSION FEBRUARY 12, 1986 MEMBERS PRESENT: Ashby, Sokol, Lewis, Tiffany, George STAFF PRESENT: Zehr, Brown GUESTS PRESENT: D. Knowling, I. Moses, C. Ruppert, J. Griffin Meeting was called to order at 7:00 p.m: by Tiffany. Tiffany introduced Dennis Knowling, new Airport Commission member beginning March 1, 1986 for a six year term. Minutes of the January 15 and January 28, 1986 Airport Com- missionmeetings were approved as read. Zehr presented the bills for the month and explained the $13,337.91 payment on account #3720 was made to Grooms Construction for work done to date on the HLM corporate hangar/equip- ment building. Zehr stated $10,000 of the final payment is being retained until all work is completed on that project. Bills were approved for payment as presented. AWARD PRESENTATION: Tiffany presented certificate of appreciation to Emnit eorge or his s —Xyears of service on the Iowa City Airport Commission. COMPLIANCE PROJECT REPORT: Zehr reported that land appraisals are being re one an are being reconsidered as if the airport has never existed; the two separate land appraisals will be used because of recent court cases and recommendations from the City Attorney and appraisers; and the new appraisal should be complete within 30-60 days. Zehr stated Commission members can set the public hearing for plans and specs on March 12, accept the plans and specs after the public hearing and then set a bid date for the plans and specs. Zehr noted Commission members received the latest revisions to the plans and specs. Tiffany stated the revisions should reflect comments from the FAA. Airport Commission members deferred the resolution accepting plans and specs for Runway 6-24 extension project and resolution setting bid date for Runway 6-24 extension project. Moved by Ashby, seconded by George, to set a public hearing on proposed plans, specifications, form of contract and estimation cost for the Runway 6-24 extension project at 7:00 p.m., March 12, 1986. Motion passed. CORPORATE HANGAR/EQUIPMENT BUILDING REPORT: Zehr explained $10,000 for final paymen s e ng re a ne un i comp a on of the project's asphalt work, landscaping and minor repairs. In response to Tiffany, Zehr said the entire area has drainage tile. Ashby asked if all items on the project's checklist have been completed. Zehr stated he is waiting for lien waivers and a few minor items. INTERWEST EQUITIES/HANGAR 131: Zehr stated the Airport Commission met January 28, 1986 to au or ze a - ay lease with Interwest Equities for hangar space on the Iowa City Airport and a public hearing should be set for March 12, 1986 for a one year with four one-year options to renew lease. Zehr said Commission members will receive a copy of the lease and rent for the hangar 393 Airport Commission February 12, 1986 Page 2 space is $285 per month. Moved by Lewis, seconded by Ashby, to set a public hearing on the proposed lease with Interwest Equities on March 12, 1986 at 7:00 p.m. Motion passed. PUBLIC HEARINGS ON CORPORATE HANGAR LEASES 932, 933, AND 434: Tiffany declared public hearings open on the proposed corporate hangar leases 932, 933 and 934. Zehr stated the leases are standard leases and include self -fueling provisions. Tiffany declared public hearing closed. Moved by Ashby, seconded by Sokol, to authorize the Chairperson to execute and Secretary to attest to the corporate hangar lease between the Iowa City Airport Commission and the Iowa City Flying Service for corporate hangar 432. Motion passed. Moved by George, seconded by Sokol, to authorize the Chairperson to execute and Secretary to attest to the corporate hangar lease between the Iowa City Airport Commission and MCE for corporate hangar 933. Motion passed. Moved by Lewis, seconded by Ashby, to authorize the Chairperson to execute and Secretary to attest to the corporate hangar lease between the Iowa City Airport Commission and Iowa City Flying Service for corporate hangar 434. Motion passed. CHAIRPERSON'S REPORT:Tiffany referred Commission members to Berlin's January 17, 1986 letter regarding method for ascertaining compliance of building projects with airport requirements, Tiffany's January 21, 1986 letter outlin- ing a procedure for the administration of the airport overlay zone ordinance, and Schmadeke's letter regarding airport overlay computations. Tiffany explained that Schmadeke agreed with the procedures as outlined except that use limitations should be checked by the Airport Manager. Tiffany said he met with Zehr, Cain and City attorneys regarding land ap- praisals. Tiffany reported that a letter has been drafted to the FAA regarding banner towing. Airport Commission members directed Tiffany to forward the letter to the FAA. PUBLIC INPUT: No input was received from the public. Meeting adjourned at 7:40 p.m. 393 MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING FEBRUARY 27, 1986 4:00 PM ADMINISTRATIVE CONFERENCE ROOM MEMBERS PRESENT: Buchanan, Cavitt, Cox, Drum, Grimes i i MEMBERS ABSENT: Bovbjerg, Lyman, Pegnetter, Willis J STAFF PRESENT: Eggers, Jehle, Tiffany, Carter, Craig, Spaziani, Dyer, Mitchell, McGuire OTHERS PRESENT: Four members of the North Liberty Library Board; two members of the Johnson County Conservation Commission; one student from University of Iowa Political Science class i d President Grimes called the meeting to order at 4:06 PM. Eggers introduced each of the four staff members present who have recently received service awards from the City of Iowa City. The..four who were able to be present } were Carol Spaziani, Community Services Coordinator - 15 years of service; Linda.Dyer, Information Assistant - 10 years; Dewey McGuire, AV Library Assistant - 10 years; Kathy Mitchell, Library Clerk/Circulation and Senior j Library Clerk/Community Services - 5 years. Jody O'Mara, Children's Room If{ Library Assistant could not attend the meeting but has also been recognized by the City for 10 years of service. The Minutes of the Regular Board Meeting of January 23, 1986 were approved. Cavitt/Buchanan. The disbursements of February 1 and February 15, 1986 were approved. Cox/Drum. j The Director reported on the following: ( 1. The collection of software will go into circulation beginning €` May 1. There will be one microcomputer (purchased by the FRIENDS) available for public use. Staff will not be allowed to provide any more help than showing people how to turn the micro on. The Board adopted all policy pertaining to this service in November, 1985. 2. Plans for the computer upgrade are proceeding. The money in this years budget will be used to buy the terminals and associated peripheral equipment. Lease payments for the processor and disc drives will start in FY87. Under present plans the central equipment will be installed in mid-May. The proposed lease will be in the Board's (E agenda in March or April. 4 3. The library has received the $25,000 LSCA grant it applied for last fall. This grant dovetails nicely with the computer upgrade and allows us to make new data base compatible with the MARC standard 1 and the database of library holdings being developed by the State Library. �V.�tlaalacv.aa.at.........aa .aa .a.n+M nn.....v.v.a..................v..v. .�. rv...... ..:1 ......�.. �. ... MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES FEBRUARY 27, 1986 Page 2 4. Effective May I we will "pull the plug" on the cable catalog. This was an interesting experiment funded by Heritage's predecessor and the library's computer vendor, but it now appears that it will be more cost-effective to offer institutions i such as the Senior Center and the CEC Secondary School dial-up r access from their microcomputer direct to our central processor. 5. The $125,000 NEN draft application will be mailed to NEH for staff review on February 28. After changes are made based on this review,the official application will be submitted to NEH by May 1. President Grimes asked the Board to suggest ideas for the meeting with the f representative from the City Manager search consulting firm on Wednesday, t March 5. He will meet with Grimes and Eggers. The Board next reviewed the memo from Mayor Ambrisco asking for comments on the proposed policy on Gifts, Grants, Donations, etc. The President was directed to respond to the memo outlining several questions the Board raised. 1' {. As part of the President's report Grimes led an extended discussion about the . need for Board planning to meet the immediate and future needs of the library. Both problems and options were reviewed. It was decided to hold a special meeting to extend this discussion on Saturday. March 15, from 10 AM to 12 noon. Grimes and the staff will prepare the agenda. L Cavitt reported for the Foundation. As of February 27, contributions for the Centennial Endowment Fund reached $151,000 from 99 donors. The Foundation hopes to raise one-half of its $375,000 goal before the public kickoff in mid-April, The Foundation also conducted the telephone campaign for its Annual Fund Drive during two evenings in February. Results have not yet been tallied. The Foundation is considering the need for a newsletter to its ! contributors. It also suggests an orientaion program for business people so they would better understand the range of library resources that would be useful to them. In considering the policy on use of the cardholders' list, it was moved by Cox, seconded by Buchanan that a section (701.5) be added that says: "All costs of t preparing the lists will be paid by the group requesting it." The policy was r adopted as ammended. Unanimous. tAfter discussion the Board agreed to recommend to the Foundation that interest accrued during the four-year Challenge Grant period be used for the purchase of library materials. The specific recommendation is in the form of the budget for the grant funds as prepared by the Library Director for the NEN grant application. Buchanan/Cox. Unanimous. Cavitt will take the recommendation to the Foundation's March 5 meeting. 39� •�MhJiia aaaaaJ..... a.r-na.+. MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES FEBRUARY 27, 1986 Page 3 The Board reviewed the proposal prepared by Volunteer Coordinator Carol Sapziani for recognition costs for volunteer service given in the calendar year 1985. The principal costs are for the Volunteer Recognition Dinner scheduled for Tuesday evening, )larch 18 and for the awards that go to volunteers who have accumulated 80, 100, 200 and 500 hours. The costs, split fifty-fifty with the FRIENDS, are estimated to be between $1,000 and $2,100. The request was approved. Cavitt/Buchanan. Unanimous. The meeting was adjourned t 6:00 P.M. oan e F an Lo y Eggers, or M i !S� , i MINUTES HOUSING APPEALS BOARD FEBRUARY 11, 1986 MEMBERS PRESENT: Fred Krause, Mary Joan Streb, Gary Watts, Jim Barfuss (arrived late) MEMBERS ABSENT: John Moore, Ruth Dawson STAFF MEMBERS PRESENT: Ron O'Neil, Dave Brown, Douglas Boothroy, Larry Kinney, Fire Marshal SUMMARY OF DISCUSSION AND ACTION TAKEN: Chairperson Krause called the meeting to order at 8:55 a.m. The minutes of January 14, 1986, were approved as corrected by Dave Brown. Motion carried. CONTINUATION OF APPEAL OF JACK YOUNG - 1618 MUSCATINE AVENUE: Jack Young represented himself. Inspector Ron O'Neil represented the City. O'Neil stated that a licensing inspection was conducted on October 31, 1985. Violations were citedThe two appealed violations remained. O'Neil stated that the violations cited were potential safety hazards. Mr. Young brought examples of light fixtures, voicing his opinion as to the lack of the differences of safety factors between fixtures. Larry Kinney, the Iowa City Fire Marshal, was sworn in. Kinney gave testimony as to his opinion of the safety factors of the fixtures presented by Mr. Young. Dave Brown explained the section of the Housing Code under which the violations were cited and the interpretation under which the violations were cited. O'Neil stated how the Housing Inspection Department enforces the electrical maintenance section of the Housing Code. If a light fixture is designed to have a light cover, it must have a cover in place. Dave Brown questioned if the lack of light covers could be cited in another section of the maintenance code. O'Neil stated that they may be considered a supplied facility. Larry Kinney testified that from a fire safety standpoint, if a light fixture is designed to have a cover, it should have one. Mr. Young reiterated his testimony that covers were for aestheticurposes and not safety purposes. O'Neil stated that it has been the Boards prac- tice in the past to uphold similar cited violations. Brown stated that the issue before the Board was whether the violations cited should be upheld. Brown stated that as four members were present, should a split vote result, it would indicate that the motion would not carry. The motion was made by Krause that the violations should be upheld. It was seconded by Watts. There was a split 2-2 vote. The motion failed. A motion was then made by Streb to grant a variance. The motion was seconded by Barfuss. There was another split 2-2 vote. 2gs to avSat J. ......... v ...... .vx.Yvxw4 .� P Housing Appeals Board February 11, 1986 Page 2 Chairperson Krause recommended that there be a continuation of the appeal until the next meeting to be held March 11, 1986: Douglas Boothroy made a presentation to the Appeals Board for a program to establish a fee for the appeals hearing process. He recommended a fee of $50. Two reasons were given to establish a fee system, 1) to control the type of appeal and reduce arbitrary appeals and 2) to recover some of the costs of processing the appeals. Krause suggested that perhaps some portion of the fee could be refunded if an appeal was successful. Brown stated that it may be difficult to determine what would indicate if an appeal was successful. Boothroy explained that other boards have fee schedules for their appeal system. A motion was made by Watts to recommend a $30 fee. Seconded by Krause. The ---- 4-A -4+h aa,.a,« ahctainino. Krause adiourned the meeting at %4 MINUTES IOWA CITY RIVERFRONT COMMISSION WEDNESDAY, FEBRUARY 5, 1986 - 7:30 P.M. IOWA CITY PUBLIC LIBRARY, ROOM B t MEMBERS PRESENT: Daly, Gerleman, Helmer, Leo, McGuire, O'Brien, Wachal, Watson, Wielert i MEMBERS ABSENT: Boutelle, Horowitz p j STAFF PRESENT: Rockwell, Angus OTHERS PRESENT: Or. Bruce Sprague, Mrs. Barbara Elliott, Mrs. Kay Gillies, Mr. Ken Grable F f RECOMMENDATIONS TO COUNCIL: The Riverfront Commission recommends that Council endorse and facilitate the location and construction of the proposed Iowa City Rowing Club boat storage facility in the west area of Crandic Park. REVIEW AND APPROVAL OF DECEMBER 4, 1985, MINUTES: Wachal moved and Gerleman seconded the motion to approve the December 4, 1985, minutes as submitted. Motion carried. PRESENTATION AND REVIEW OF THE CRANDIC BOATHOUSE PROPOSAL: Chairperson Leo introduced Or. Bruce Sprague of the Iowa City Rowing Club and thanked him for bringing the Crandic boathouse proposal for the Comnission's review. Wachal commented that he had spoken with Nancy Seiberling, who had assured him that Crandic Park would be an ideal location for the boathouse, and would cause no conflict with the proposed Coralville Connection trail. She had k added that placing the boathouse in Terrell Mill Park would be "ruinous" to the tree planting plan for the park as well as the scenic vista of the Iowa River as seen from Dubuque Street. Sprague said that he considered a flood- plain to be the most appropriate place for a boathouse. He had walked the Crandic Park area with Nancy Seiberling, and they had concurred that this I secluded area near the University athletic complex would be a good location for the boathouse. k O'Brien asked about access and Sprague replied that the existing entryway and t drive would be used jointly by Project GREEN and the Iowa City Rowing Club to k construct the proposed trail and boathouse. McGuire asked whether there might be a parking problem at Crandic Park. Sprague did not envision the Rowing Club needing to park more than four or five cars at anyone time at Ilf Crandic Park. In response to a question from Daly, Sprague explained that the Rowing Club has approximately 40 University members and 12 high school i members. Sprague said that he expected only 20 Club members at a time would be accessing the boathouse at Crandic Park. '396 Riverfront Commission February 5, 1986 Page 2 Leo questioned whether the proposed boathouse was unusually large (30' x 601) and Sprague responded that it was a standard design. McGuire asked if the Rowing Club would have any problem with giving the boathouse to the City, and having the City license the Club to use the boathouse indefinitely. Sprague assured her that there would be no problem with such an arrangement. Daly asked if the Club was open to the public and Sprague responded, "Yes, cer- tainly -- if they know how to row." MOTION: McGuire moved and Daly seconded the motion 1) to endorse the concept oT7ocating the boathouse near the river in a public park in that the spirit and intent of the project agree with the goals and objectives of the River - front Commission, 2) to endorse the suitability of locating the boathouse in Crandic Park, and 3) to recommend to the Planning and Zoning Commission and to the City Council that they facilitate and expedite this proposal. MOTION PASSED UNANIMOUSLY. Elliott inquired whether there would be a future opportunity for residents near Crandic Park to convent on their concerns: turning traffic problems due to the blinding effect at the overpass and the active use of the park by tubing enthusiasts during warm weather. Rockwell explained that the Rowing Club would need to ask for a variance to build the boathouse in a floodplain, and the public could make their concerns known at that hearing. PROGRESS REPORT ON JOHNSON COUNTY AND CITY OF CORALVILLE RIVER REGULATION Leo and Gerleman discussed what had occurred at the public hearing in Coral- ville the previous evening. Gerleman added that it was possible the outcome of the Commission's work to this point would be an effort by the Board and p Council to encourage better ICC patrolling of the river. McGuire and Gerleman suggested that the Connission encourage persons who have expressed concerns about the dangers of waterskiing on the Iowa River to contact the Johnson County Board of Supervisors and the Coralville City Council. MOTION: Wachal moved and McGuire seconded the motion that Leo or her designee contact persons in favor of the waterskiing prohibition to write letters to the newspapers, local political bodies and the ICC. MOTION CAR- RIED UNANIMOUSLY. O'Brien asked if the Commission had considered recommending a no -wake regula- tion. Daly explained that the Commission had investigated that possibility, but had discarded it as unworkable. Grable pointed out that most of the hazards and trouble of waterskiing on the river were experienced by those who don't know the.river. He explained that these inexperienced people are the ones who end up on the river because the reservoir is too crowded. He felt that the Commission's reaction was a silly one: one accident and the Commission recommends that there be a ban on skiing; no business decision would be made that way. O'Brien took exception to Grable's comment on business practices, and stated that most businesses take decisive action if a fatality occurs. Any business which did not take action to prevent future fatalities would not remain in business -- insurance premiums alone would be too high. 396 Riverfront Commission February 5, 1986 Page 3 Grable recommended to the Commission that they ask Johnson County and Coral- ville to post signs stating ICC boating rules. Gerleman responded that it would be helpful if the people who lived along the river would notify ICC of boaters whose actions create dangerous situations. Grable replied that the homeowners association he belongs to had agreed to be more active in contact- ing the authorities. McGuire said that it always comes down to: who's going to do the catching? Daly agreed and stated that ICC officers have a lot of territory to cover and a range of laws to enforce. Gerleman stated that it was possible for citizens and county law officers to enter into enforcement activities. Grable countered that it wouldn't be advisable for citizens to get involved in boat chasing. Wieiert asked if the Commission had a clear idea of how many persons were using the river for passive activities compared to those using it for motor boating down because d ofthe tskiing. Wielertr thought that, thea Commissionssive usecneededesolid numbers on tubing use versus skiing, which could show whether there is a trend towards greater passive use on the river; whether it is an issue that cannot be ducked and will have to be addressed again during the next few years. The Commission's consensus was that a survey of river use could e. Drovide a useful data irector, Iowa City Parks and Recrcation Department, reed to ato sect ecifCany recreation interns would be willing to conduct a recreational river use survey this summer. UPDATE ON THE CORALVILLE MILLDAM HYDROPOWER STUDY: Daly said that he favored a reconstruction of the dam because it would keep the water level more constant above the dam and should help clean up the channel below the dam. t O'Brien asked if there was any way to control the depth of the river in the south part of Iowa City. Daly responded that the high banks are part of the bad looks of the river in that area. Helmer said that the Commission should work to create a beautiful riverfront like San Antonio's. Wachal suggested that placing wet prairie plants on the high banks could improve erosion control as well as the beauty of the banks. Helmer said that the Commission shouldencourage the park board to purchase land along the river and to work with businesses to improve the city riverfront. j Helmer also recommended that the Commission approach the U.S. Corps of Engi- neers to request that the Corps consider recreational use of the river and the reservoir as high a priority as flood control. Leo mentioned that four Commission members had met with the Corps just over a year ago, and had been informed that flood control is the Corps' number one operational priority for the Coralville Reservoir Dam. li Wachal suggested that both ideas be put down as study items: 1) work on the high banks in south Iowa City, and 2) work on the U.S. Corps of Engineers ! operational priorities. Helmer requested Rockwell to bring a report to the next meeting spelling out who owns the riverbanks in Iowa City. 3S6 baa..... -.t.,.,...._„.., .....a...,,..-......: ,.......... Riverfront Commission February 5, 1986 Page 4 DISCUSSION OF COMMISSION TRANSITION: Chairperson Leo informed the Commission of the upcoming election of officers in March 1986. Leo stated that Daly had volunteered to serve as Vice -Chair in 1986. Leo declined the nomination of Chairperson for 1986 because of pressing time commitments. Rockwell explained that because of City budget constraints and reduced urban planning staffing, the Commission might want to discuss their changing role as Commission members and the status of the Commission as a whole. The consensus was that the Commission should remain intact, that participatory democracy and volunteer efforts should continue to be promoted by the City, and that the specific interests and focus of the various Commissions should not be lost in the process of combining commissions. MOTION: McGuire moved and Wachal seconded the motion that the Commission's concerns about the status of the Commission be communicated to the City Manager and City Department Heads with a statement of the Commission's will- ingness to consider cost-saving measures short of disbanding the Commission. MOTION CARRIED UNANIMOUSLY. TASK ASSIGNMENTS FOR THE URBAN STREAMBANK EROSION CONTROL BOOKLET: Helmer questioned whether there was really a need to publish the booklet. Wachal explained that the students working on the project would be conducting a survey to determine whether there was sufficient need. Gerleman stated that it was not enough to print the booklet. He thought the Commission should target candidates for erosion control and have a demonstration pro- ject. Gerleman added that the reason for the booklet was to highlight meth- ods of erosion control for urban environments. Urban Streambank Erosion Control Booklet Subcommittee: Horowitz, Wachal and Wielert. i TASK ASSIGNMENTS FOR JUNE RIVER MONTH ACTIVITIES: EEEt The Commission decided to begin discussing the details of the June River { Month activities at the March meeting. I f Photo Contest Subcommitte: McGuire, Gerleman and Wachal. Riverbank Clean-up Subcommittee: Helmer, O'Brien and Gerleman. O'Brien offered to contribute $100 in prize money and 1,000 trash bags for the riverbank clean-up. He recommended contacting local organizations, such as the Jaycees, the Scouts and Project GREEN. River Month Display Subcommittee: McGuire. APPOINTMENTS TO THE TERRELL MILL PARK SHADED BENCH SELECTION COMMITTEE: The following persons were appointed to the park bench selection committee: Leo, Daly and Watson. This group has agreed to submit a plan for benches and shade trees, and will ask Nancy Seiberling and Gretchen Harshbarger for their assistance. McGuire thought the Commission should endorse the idea of plan- ning several small improvements over installation of one large, shaded park bench. It was also suggested that handicapped access be considered. 386 Riverfront Commission February 5, 1986 Page 5 OTHER: O'Brien asked if something could be done about the lack of sidewalks on Riverside Drive between Iowa Avenue and Burlington Street. He said that at present the area was a disgraceful sea of mud. Gerleman added that he thought it created a dangerous situation. Rockwell was asked to check with IDOT to see if they would be interested in improving their property in that area. ADJOURNMENT: The meeting was adjourned at 9:30 p.m. Minutes taken by Kari Angus. .4 11; •�K+JIN\t<t4aR vY\ata\'.a Ys \lwt a -a tiivN+A'�M�+.r.•J/!a vv v'.v waa'v�ww wYl•�•wwv////rYN/r n•. artiY ..v.`.Y4yv.vrYVvrYY•rY"� Riverfront Commission February 5, 1986 Page 5 OTHER: O'Brien asked if something could be done about the lack of sidewalks on Riverside Drive between Iowa Avenue and Burlington Street. He said that at present the area was a disgraceful sea of mud. Gerleman added that he thought it created a dangerous situation. Rockwell was asked to check with IDOT to see if they would be interested in improving their property in that area. ADJOURNMENT: The meeting was adjourned at 9:30 p.m. Minutes taken by Kari Angus. .4 MINUTES PARKS AND RECREATION COMMISSION FEBRUARY 12, 1986 MEMBERS PRESENT: Willis, Steinbrech, Hradek, Weideman, Hesse and Henry MEMBERS ABSENT: Jordison, Alvarez and Watson STAFF PRESENT: Carroll, Howell, Harvey, Moran and Ertz GUESTS PRESENT: Terry Hora; Charles Ruppert; Virginia Hamilton; and Mike Jasperling, Recreation Intern SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN Moved by Hradek, seconded by Steinbrech, that the minutes of the January 25 meeting be approved as written. Unanimous. Willis updated Commission members and staff on the Joint Facility Planning Committee's progress. The Committee's recommendation to the City Council was that the City expend only the minimum funds to meet such immediate safety and maintenance needs necessary to keep the Mercer Park pool open to the public during the pendency of the construction of the new indoor facility and the renovation of City Park pool; and after the completion of those two projects, to abandon Mercer Park pool. The City Council when presented with the gymnasium/ swimming pool concept, instructed the Committee to proceed only with the swimming pool. The City Council does want improvements to Mercer Park pool (if any) and City Park pool included in the bond referendum. An indoor/outdoor facility is not practical in.this climate and the architects are working on a solarium concept. . The Commission and staff discussed proposed renovations to Mercer Park and City Park pools. Commission members and staff discussed the fees and charges policy. Willis appointed Alvarez, Watson and Jordison to a sub -committee to review the fees and charges policy and make recommendations. The sub -committee, Willis, Trueblood and Carroll will meet with the Finance Department to clarify the property tax allocation position. Willis appointed himself, Weideman and Henry to a sub -committee to investigate scholarships for low income people. Willis appointed Hradek and Hesse to serve on the sub -committee for long range planning with Steinbrech. Anne Hesse reported on Project GREEN's proposed paved nature trail. She referred to a schematic design, however, the actual design has not been finalized. The City of Coralville will let bids after the design has been approved. The trail starts in Crandic Park and ends at Clear Creek in Coralville. Crandic Railroad is being very cooperative and has offered personnel to help clear brush. The anticipated cost is $46,000.00, with $20,000 coming from Project GREEN and $26,000.00 from the City of Coralville. iA W�L�'.tt aalvva�vvv v\.a.avv .v MINUTES - PARKS AND RECREATION COMMISSION FEBRUARY 12, 1986 Page two COMMITTEE REPORTS ! Steinbrech requested input from staff in compiling a wish list for parks and recreation needs in a five-year plan. i Weideman reported that she will be applying for the recognition of exemption status and seeking financial investment advice in establishing a foundation. i Hradek reported that the Urban Environment Ad Hoc Committee has been discussing T funding and design review for the Plaza. k Willis reported for Watson that the Riverfront Commission has been meeting with Dr. Sprague and the Iowa City Rowing Club concerning the boat house at Crandic Park. Zoning problems must be resolved before approval is given for construction. The Riverfront Commission has been discussing the water skiing ban on the Iowa River. Coralville and.Johnson County will not be participating in the ban and a study is planned. Also, CDBG funding has been approved for a shaded bench in Terrell Mill Park. kCHAIRMAN'S REPORT Willis reported that the Committee on Community Needs is working on a three-year development plan and has asked for Commission proposals for funding. Commission and staff members discussed and agreed on the following proposals: (1) supplement p proposed mandatory parkland areas and include Miller Park; (2) open space in the PC¢ developed area, particularly the inner-city; (3) recreational needs (no cost, public use); and (4) supplement funding of the fitness trail at West High School. Willis distributed City Council meeting attendance dates to Commission members. DIRECTOR'S REPORT Carroll reported that the crop -share agreement in Hunter's Run had netted $726.00 ` in 1985. The farmer has agreed to farm the land again in 1986.and the Legal Department is preparing a lease -agreement. Dee Harvey held a meeting with the Farmers Market vendors on February 4 to discuss F ideas for the 1986 season. The vendors do not want to relocate the market and will be initiating an advertising campaign on their own. Dee is working on a grant application to the Department of Agriculture for farmers markets funding. Carroll reported that the Riverfront Commission has requested that a Recreation Division intern assist in the Iowa River study. Moved by Steinbrech, seconded by Hradek, to adjourn at 9:00 p.m. Dee Harvey, Secrqftary Parks and RecreaYion Commission 3F7 J Mayor's Youth Employment Program Minutes . Board of Directors Meeting February 19, 1986 j Board Members Presents Ted Halm, Mike Kennedy, Bob Miller, Marsha La Follette, and Renato de Leon Staff Presents Peg McElroy, Teresa Ulin fI. Call to Order: Mike Kennedy called the meeting to order at 4:14 T , p.m. I!. Introductions & Welcome: New board member Marsha La Follette introduced. was t III. Approval of Minutes: Minutes from the January 22 meeting were reviewed by the board. Ted Halm/Bob Miller moved to approve them. MSC IV. Financial Report - January, 1986: The financial report was not transferred to Supercalc in January as planned, but will be for the February report. Mayor's Youth has received the audit done by the City under Attachment P. As shown on the report, the cost to Mayor's Youth is !22.50 for the Summer Iowa Youth Corps audit and $15.00 for the In -School program audit. The wage amount shown In the Summer JTPA account is an adjustment made by the City accountant. Approval of the financial report deferred to the March meeting due to lack of FF F' quorum. V. Additional Agenda Items The United Way Board will hold its next meeting March 10 196 will be t i voting on the funding recommendations of the Planning and Allocations Committees. Peg for asked a volunteer from the Mayor's Youth board to attend this and future meetings. She 4 will contact other board members. However, Bob Miller indicated that he would attend as MYEP board representative if necessary. Municipal Directories were passed out to board members. [[( VI. New Business Iowa Youth Coros Statewide Peg received a narrative covering all Iowa Youth Corps In -School Components. In an 88 county area 53% males and 47/. females overall were enrolled In the IYC. MYEP had enrolled 62% males and 38% females. Statewide, 16 year olds comprise the largest age group. MYEP serves more 14 and 19 year olds than the average. 18% minorities are served throughout the state, with MYEP serving 27'/ minorities. Public schools are the largest source of placements in Iowa with 637. MYEP also has a good relationship with the Iowa City Community School District, but tends to be more diversified In placements. Bob Miller asked how many disabled youth were placed and Peg reported that 209 of 933 youth (22%) were classified as disabled. I N Chanoin9 Families Conference Peg attended the Changing Families Conference February 13 and 14. She attended workshops dealing with adolescents and gender issues. Fundino Report Peg reported that Mayor's Youth has received an allocation from United Way of $6,000. Also, designated giving from United Way in the amount of $481 will be received. MYEP's share of the funds raised by the Iowa City Striders Hospice Road Races is $440. The City Council approved $30,000 in funding for FY 87, DTPA (Summer) Report Bob Ballantyne, director of East Central Iowa DTPA, has reported to Peg that they are now making decisions about the direction of the summer JTPA program. He will keep us informed on this. Last summer MYEP was unable to enroll young people in the summer JTPA program earlier than 45 days before the program began. That restriction has been lifted for the upcoming summer program. Peg will have more information concerning MYEP's Involvement in the summer JTPA program. VII. Old Business MH/MR Grant Peg reported that after discussion with T.J. Lea and Jesse Bromsen it has been decided to withdraw the MH/MR grant request this year. There is much competition for this grant and they feel it will be beneficial to take more time to define the group's goals. Carol Thompson, Department of Human Services, has agreed to assist the coalition In development of goals and objectives before submitting the request for FY Be. Napoleon Park Project — Iowa Youth Coro MYEP will be informed on March 3rd about funding for the Napoleon Park Project planned for the Summer Iowa Youth Corps. The cost of the equipment and building materials has already been approved. Peg asked for suggestions of qualified people that might be Interested in the position of construction supervisor for the project. Director's 6 Month Evaluation Denise Tiffany and Jan Liggett were both unable to attend the meeting, but plan to report on this In March. ADolication For Tax Exempt Status ' Peg has met with Marge Penney, who feels that it Isn't necessary to apply for tax exempt status at the present time. There (s continued discussion about the possibility of youth—serving agencies joining together. It was suggested that MYEP wait to determine the structure before fl ung for Independent status. Renato de Leon/Ted Halm motloned to adjourn at 4:40. MSC Please note that the next board meeting will be held on March 12, 1986. If You have a conflict with that date, please call the office. Joan Jehle, Secr tary/Treasurer Teresa Ulln, Secretary 388 MINUTES HUMAN RIGHTS COMMISSION JANUARY 28, 1986 SENIOR CENTER CLASS ROOM MEMBERS PRESENT: Mims, Hawkins, Weilbrenner, Bergan, Belle, Smithart, Reed, Farrant i ( STAFF PRESENT: Alexander jGUESTS PRESENT: Dale Blesz, Graduate Student, U of I {j RECOMMENDATIONS TO CITY COUNCIL: The Human Rights Commission recommends that the City Council review the most recent housing audit testing compliance with renting to families with chil- dren and to accept and authorize implementation of the recommendations, RECOMMENDATIONS TO CITY MANAGER OR STAFF: None. 1 SUMMARY OF RELEVANT DISCUSSION: 1. The meeting was called to order at 7:00 p.m, by Vice -Chairperson Reed. 2. Hawkins moved to approve the minutes of November 25, 1985, and Weilbrenner seconded the motion. The motion passed unanimously. 3. Three new Commissioners were present (Mims, Bergan and Smithart) so introductions were made. 4. Elections of Officers: Hawkins nominated Rosie Reed for Chairperson. Seconded by Weilbrenner. The nominations were closed. Rosie Reed was unanimously elected Chair- person. r Hawkins nominated Weilbrenner for Vice -Chairperson. Seconded by Mims. Weilbrenner nominated Farrant for Vice -Chairperson. Seconded by Mims. The nominations were closed. Commissioners passed their ballots for j Vice Chair to Alexander for tallying. Farrant was elected Vice -Chair- person. 4 S. In Conciliation: a. E/S 8 SO, 4-19-8402. The third conciliation meeting will occur on Tuesday, January 28, 1986. 1, b. E/R, 11-28-8401. Negotiations continue. The Respondent has until fThursday, January 30, to respond to the Complainant's final counter ( offer. t 3g9 Human Rights Commission January 28, 1986 Page 2 C. H/PAD, 5-24-8501. The Complainant has recently firmly indicated an interest in conciliation and has itemized his request for compensa- tion. The Respondent will now be approached. Two new team members were assigned to the case: Smithart and Weilbrenner. 6. In Legal: i There are 13 cases in Legal. Bergan asked if this reflected the prior- ity Legal gave to the Commission's cases. Alexander explained the i Commission's cases are reviewed by an intern but that last semester there was no intern and consequently a backlog situation was created. An ( intern is now working in Legal this semester and Alexander anticipates activity soon. i 7. Cases Closed: 1 One case was closed, E/S, 6-26-8405. Probable cause satisfactorily resolved with the Complainant receiving $683. 8. Cases Open: Four complaints have been filed. 9. Community Education: Alexander and Barceio spoke before the congregation of the First Chris- tian Church on the status of civil rights. Alexander spoke before the Hawkeye Chapter of the American Business Women's Association on job parabe worth and ternitleave. AIexanderoalso spoke ons, sexual n a paneltdiscussionladdressing the current status Of civil right. During that presentation Alexander specifically ( described how jobs such as her's are a product of the 1957-1968 civil rights movement. 10. Old Business a. Iowa City Community School District Committee Appointments - Hawkins t has attended two Equity Committee meetings (a standing committee ,p'. established by the School Board authorized to advise on matters regarding equity within the school system such as race or religious ( equity). The Committee is currently reviewing the problem of a high concentration of children of color attending Coralville Central. Changing the districts is the primary proposed resolution and the Committee is giving input on how the redistricting should occur. Hawkins is encouraged by Dr. Cronin's response to their suggested revisions to his proposal for resolving the problem. Dr. Cronin has Incorporated at least three-fourths of their suggested revisions into his proposal and presented that to the School Board. Public �. hearings will occur February 4 and 10, one of which will be held at Pheasant Ridge (formerly Mark IV). Reed attended the parent advi- sory committee meeting and found their meeting unsatisfactory. i v.t..........a va vl a..n+A.nN n. _.. 1.......0 Human Rights Commission January 28, 1986 Page 3 b. Housing Audit - Commissioners complimented Paula Klein on the well written report which described the audit that tested Iowa City's compliance with providing housing to families with children. The results indicated that in one-third of the audits conducted, people with children encountered more obstacles in obtaining housing of their choice than people without children and that the discrimina- tion that occurred ranged from subtle discouragement to a more j direct expression of a 'no children" policy. Commissioners dis- cussed and revised the recommendations submitted by Paula Klein. Commissioners authorized Alexander to send their recommendations to .f the City Council for their review and response. r 11. New Business j a. Ordinance Revisions - A committee was established to discuss at least four possible revisions to the ordinance: (1) The addition of ex -convicts as a protected class. (2) Consider revising Section 18.32(a) which, if revised, would exempt those who are looking for a roommate to share a space in an apartment or home from the housing section of the ordinance allowing them to consider a potential roommates's race, sex, etc. when making a decision. (3) 18.32 - Consider adding the ability to seek a temporary injunc- tion against a respondent issued ex parte if the complaint filed with the Commission alleges discrimination in housing. Although the power to seek injunctions already exists within the ordinance, the Commission does not have the ex parte au- thority which allows a judge to consider an injunction without notice being served to the respondent first, significantly speeding up the process. (4) 18.31(7) - Rewrite language in the employment section concern- ing disability which currently does not make sense. Rewrite similar to the way it is written within the state code. Committee members are Weilbrenner (Chair), Belle and Bergen. The Committee will give their recommendation during the March Commission meeting. 12. Staff Report - The staff report was discussed. 13. The March meeting will be held on the 5th Monday to accommodate Commis- sioners on Spring Break. f 14. The meeting was adjourned at 8:20 p.m. Minutes were taken by Phyllis Alexander. Ala(va,4....I.'.'........ a..a(a�µYt:vti:.::'!: • City of Iowa City MEMORANDUM Date: February 11, 1986 To: City Council From: Rosalie Reed, Chairperson of the Iowa City Human Rights Commission,& Re: Housing Audit: Recommendation to City Council The following actions are recommended because we believe they are the appro- priate responses to the most recent housing audit which resulted in auditors being treated adversely one-third of the time because of children in clear violation of the City's non-discrimination ordinance. 1. The City, under the auspices of the Human Rights Commission, shall send a letter to the Daily Iowan and Press -Citizen advising them of the illegality of printing apartment or house for rent ads that stipulate no children in violation of Section 18-32(3) which states it is unlawful to "directly or indirectly advertise or in any other manner indicate or publicize... that any person because of age ... presence or absence of dependents... is not welcome, objectionable or not solicited." 2. The City shall encourage the construction of affordable family housing units in Iowa City that are in close proximity to amenities such as stores, schools, public services and public transportation. 3. The City shall advise the three agents that blatantly told the parent auditors that he/she does not rent to people with children that they are in violation of the City's non-discrimination ordinance. These three agents shall then be tested six weeks after receipt of the Commission's letter and if still in violation* of the ordinance, Commission initiated complaints are to be filed. bj2/1 I i R V+�taia.aaaaJ..... a....a1ia MINUTES COMMITTEE ON COMMUNITY NEEDS FEBRUARY 18, 1986 - 3:30 P.M. IOWA CITY PUBLIC LIBRARY - ROOM 8 MEMBERS PRESENT: Parden, Cooper, Kubby, Patrick, Kuhn, Becker, Leshtz, Williams MEMBERS ABSENT: Watts, Lauria, Strabala -GUESTS PRESENT: Alex Sachs, Bill Morrison, Karen Hradek, Merle Trumnel STAFF PRESENT: Barnes, Moen, Nugent, Milkman, Dittmer CCN RECOMENDATIONS TO COUNCIL I. CCN requests clarification of the City Council's policy regarding the use of COBG funds for staff positions. CALL TO ORDER The meeting was called to order by Chairperson Kubby at 3:32 p.m. APPROVAL OF MINUTES Kuhn moved that the Minutes of January 21, 1986 be approved. Becker seconded the motion. The motion carried'unanimously. PUBLIC/N]IBER DISCUSSION Kubby noted, for the Committee's information, that a policy had been adopted at the January 14 Council meeting, requiring all boards and commissions to observe the requirements and constraints of the Iowa Open Meetings Law. Tracking for the Kubby thanked Milkman for her February 6, 1986 memorandum regarding Rent Committee to Chapters 3 of the ntal aRental tRehabiliion t tion Manual.thSen referred the he inquired how 70% low income occupancy for past rentals could be checked. Milkman replied that ,owners, if they were being reviewed by the City for a second rental rehabilitation loan, would be required to show past rental and occupancy records. Kubby referred to a January 15, 1986 memorandum she had received from Mayor Kubbysco said regarding herdinterpretation of thepmemoranduon m was sthatdonations Boards andand Cgifts. nnis- expenses. She recommend thepmemorandum rams that hadwould a March on new 1986rdeadlineatfor responses from boards and commissions. Parden said she interpreted the memorandum to mean that if money or gifts were given to the Commission, operating expenses would not then be deducted in the amount of the donation. 390 r f V+.a......... t...,...............t..,..w...,.,,.,_ n........... Committee on Community Needs February 18, 1986 Page 2 DISCUSSION OF CCN RECOMENDATIONS TO THE CITY COUNCIL- Karen OUNCIL Karen Hradek, Chairperson of the Miller/Orchard Neighborhood Citizens, Com- mittee, referred CCN to previously written letters regarding funding for the Benton Street Culvert Replacement. She said the culvert is in immediate need of repair and requested that CDBG funds not used for parkland acquisition be used for repair of the culvert. i Merle Trummel, of the Miller/Orchard Neighborhood, said that, although the Committee has always been supportive of Miller/Orchard problems, the only funding the Neighborhood has received has been for housing rehabilitation and weatherization. He said that the Culvert Replacement was always the second priority after to neighborhood park. Action on this issue was deferred until the March meeting when final CDBG funding figures would be available. DISCUSSION OF CCN RECOMENDATIONS TO CITY COUNCIL• 1986 CDBG FINDING Kubby referred the Committee to the February 13, 1986 memorandum regarding the 1986 Budget Summary. Discussion centered around the use of CDBG contin- gency funds for the salary of the Human Services Coordinator. Leshtz asked what other funding sources were considered. Milkman said that the general fund was the only other source of which she was aware, since general revenue sharing funds would probably not be available. Discussion centered around whether the funding of the Human Services Coordi- nator position from COBB funds was a change in City Council policy or an exception to the policy of not directing CDBG funds for specific program salaries. Leshtz moved to ask the Council to clarify its policy regarding the use of CDBG funds to fund staff positions. Becker seconded the motion. The motion carried unanimously. 1985 Kubby referred the Committee to page seven, 17, oaf the first section -"Activities Summary" of the 1985 Grantee Performance Report and asked what business was relocated. Milkman replied that the business was State Farm Insurance which is owned by James Croker. Merle Trummel asked why no inter- est was received on unexpended CDBG funds. Staff explained that hte funds were held by HUD until obligated. 1986 CDBG PROJECT ASSIGNMENTS Kubby referred the Committee to the memorandum of February 13, 1986 regarding project appointments. She asked for volunteers to monitor and report on the various upcoming projects. 390 61 ; Committee on Community Needs February 18, 1986 Page 3 The projects were assigned as follows: Leshtz - Iowa Youth Corps - Napoleon Park Project Terrell Mill Park Improvement Williams - Community Support Services and Day Treatment Program (Mid -Eastern Iowa Community Mental Health Center) North Market Square Handicapped Accessibility Play Area Patrick - Shared Housing Program Housing Modifications for Low -Moderate Income Frail Elderly (ESA) Synthesis Studio Improvement (UAY) Comprehensive Housing Rehabilitation and Weatherization Program Kuhn - Mark Twain School Playground Revitalization Crisis Center/Food Bank Facility Residential Elderly/Handicapped Accessibility Project Cooper - Handicare Expansion, Handicare, Inc. Emergency Housing Project Repairs Curb Ramp Installation Parden - Elderly Home Services Coordinator/Case Manager QUARMRLY REPORTS FOR 1985 PROJECTS Housin Rehabilitation and Weatherization - Kubby reported the Painting Grant rogram, orthe last quay er of 1985, had approved five single family dwelling units to be painted at a cost of $12,500. She said there was still $12,500 in uncommitted funds. Kubby said that in the Rental Rehabilitation Program there are three differ- ent requests involving four dwelling units and nine rooming units to be rehabilitated at a cost of $34,700. She said the balance of the Rental Rehabilitation fund is $58,670 with two approved projects still to come from the balance. She said an additional $21,000 will be added to this balance. Kubby reported that there is approximately $50,000 remaining in Owner -Occu- pied Rehabilitation, with two applications awaiting approval. I Creekside Alley Repair - Moen said that project plans and specifications as i well as Right of Entry forms have been mailed to all property owners with { land adjacent to this alley. She said 13 homeowners will be affected. She said the project will begin in the spring and will be completed by July 31, 1986. HumanServices Fundin - Patrick said she would report more fully on this OP c ay e arc meeting. Williams said he would compile a summary of the FY87 Human Services funding. 39a i Committee on Community Needs Fehruary 1R_ 1oA6 a..Q,...+w.. ............ MINUTES HISTORIC PRESERVATION COMMISSION FEBRUARY 12, 1986 - 7:30 PM ROBERT A. LEE RECREATION CENTER - ROOM B MEMBERS PRESENT: Nowysz, Hayes, Cooper, Champion, Jones MEMBERS ABSENT: Vanderwoude, Wagner STAFF PRESENT: Moen, Dittmer RECOMMENDATIONS TO COUNCIL: Y 1. Historic Preservation Commission recommends that the Council initiate action to change the state enabling legislation to allow property tax relief for persons doing restoration work to their property. CALL TO ORDER: The meeting was called to order by Chairperson Nowysz at 7:43 PM. APPROVAL OF MINUTES: Hayes moved that the minutes of January 15, 1986, be approved. Champion seconded the motion. The motion carried unanimously. PUBLIC DISCUSSION: None. DISCUSSION OF PRESERVATION RUN: Moen mentioned that John Corrigan, a run organizer from the Quad Cities, could not attend the meeting but sent an expense sheet for the Commission to review. Moen said some of the expenses listed on the sheet could possibly be donated, such as trophies, printing or refreshments. She said the break even point would be at the 500 participant level. She said sponsors would be necessary. Moen said Corrigan suggested a 5K (3.1 mile) and a one mile fun run. Moen stressed that a commitment from the Commission would be necessary to make the run a success. Champion questioned holding the run close to the date of the Homes Tour in October. Discussion centered around whether the run could successfully be organized by spring. Jones said the Commission's energy should be centered on the Homes Tour. Consensus was to postpone the run until spring of 1987. Discussion of run preparations is to resume in November, 1986. Moen said that residents of the North Side Neighborhood have expressed their desire to continue pursuing historic district designation but that there are still several steps to follow before designation is approved by Council. She said the proposal for designation must go through Historic Preservation Commission proceedings, as well as Planning and Zoning Commission and Council 39/ Historic Preservation Commission February 12, 1986 Page 2 proceedings. Moen said that according to the Historic Preservation Ordi- nance, all property owners on the North Side, who would be affected by the project, must be notified by mail of the proposal and the date(s) of any public hearings. The Commission agreed on the following dates for the pro- posal proceedings: March 19 - Public Hearing by the Historic Preservation Commission March 31 - Proposal to the Planning and Zoning Commission for considera- tion May 20 - Proposal to Council for consideration June 3-11 First, second, and third hearings of the ordinance establish- ing the district. COMMISSIONERS' REPORTS: Champion mentioned that the duplex in the 400 block of Summit Street is being renovated. She also mentioned, when she was in Poplar Bluff, Missouri, that she toured a recently renovated old home which is now being used as an art museum for Missouri artists. Jones said the resort he was staying at in St. Petersburg. Beach, Florida, the Don Cesar Resort, which was built in the 1930's, had recently been restored and is now on the National Register. Jones said he had reviewed the applications for new members in the packet and that two of them were persons he knew would be excellent candidates. Nowysz said she had received three communications to be passed onto the Commission. The first communication was a City memorandum reminding all boards and commissions to maintain the Open Meetings Law. Another communication was a letter from the Committee on Community Needs requesting suggestions from the Commission as to possible community develop- ment and housing needs for 1986. Nowysz recommended the Rental Rehabilita- tion Program be continued as a means of keeping housing stock viable. The last communication was a January 15th memorandum from Mayor Ambrisco regarding a proposed policy on gifts, donations and grants to boards and commissions. The proposal stated that funds generated from outside sources and designated for specific purposes, would not be deducted from a board or Commission's operating expenses, but that any funds generated and used for general operating revenue could be deducted from budgets. Further, the proposal would require boards and commissions to seek approval from the Council for any projects which would require continued operating funds. Jones said he felt the proposed ruling would be helpful. Nowysz told the Commission that she had attended the last Urban Environment Ad Hoc Committee (UEAHC) meeting and that the Committee is still supportive of the changes the Commission would like to see to the Historic Preservation Ordinance. She distributed a memorandum from First Assistant City Attorney Richard Boyle regarding legal opinions on three items. 0 9/ �4 Historic Preservation Commission February 12, 1986 Page 3 On items 2 and 3, "Historic Preservation Easements and Covenants" and "Abil- ity to Accept Gifts," Boyle found no legal problem. Regarding item 1, "The Valuation of Historic Properties," Nowysz stated that she would like the Commission, with the endorsement of the UEAHC, to initiate action, through the legislature, to change Iowa Code, 1985, Section 441.21, which deals with property tax relief, to allow temporary property tax relief forpersons who do restoration work on their property. Nowysz said this would be proposed on a state-wide level. Cooper moved to have the Commission initiate action, through the Iowa City City Council, on obtaining property tax relief for persons doing restoration work on their property. Jones seconded the motion. The motion carried unanimously. ADJOURNMENT Hayes moved to adjourn. Champion seconded the motion. The motion carried unanimously. The meeting adjourned at 8:53 PM. Minutes submitted by Kim Dittmer.