HomeMy WebLinkAbout1986-04-08 Council minutesInformal Council Discussion
March 24, 1986
Informal Council Discussion: March 24, 1986, at 7:00 p.m. at the Council
Chambers in the Civic Center. Mayor Bill Ambrisco presiding.
Council Present: Ambrisco, McDonald, Dickson, Strait, Zuber, Courtney.
A se�aTer.
Staff Present: Nelling, Vitosh, Timmins, Karr, Franklin, Milkman, Boyle,
ey e O'Malley, Schmeiser, Zehr.
Others Present: Airport Commission: Lewis, Tiffin, Ashby, Knowling.
Tape-recorded: 86-C25, Side 2, 300 -End; 86-C27, all; 86-C28, Side 1,
PLANNING AND ZONING MATTERS: Reel 86-C2, Side 2
A. Setti
B.
name
name of the street.
rranKtin scacea a puoiic nearing was nets; is was oiscoverea cnac Lie
ordinance to regulate monument signs could be construed that more than
one monument sign per lot could be allowed; and the additional amend-
ment would allow only one monument sign per lot. In response to
Strait, Franklin said the size of the monument sign depends on the
setback from the street right-of-way at a maximum of 36 square feet
would be allowed.
C. Public
le
ordinance amends the procedure so the Panning and Zoning Commission
and City Council approves the preliminary plan and, at that time,
parameters are set for the particular development. Franklin said the
changes allow flexibility in the preliminary stage so that the plan
could be used to market the land and the final plan would be within
the parameters set in the preliminary plan and approved administra-
tively. Franklin stated currently it takes about one month to get a
final plan approved and the administrative approval of the final plan
would save time.
In response to concerns raised by Councilmembers, Franklin said devel-
opments of less than two acres are approved administratively through
the building permit process. Large scale development regulations are
ministerial functions that are bound by zoning and code requirements,
and preliminary plan parameters would be entirely controlled by Coun-
cil. Franklin said the amendment was precipitated by the desire of a
business development to have preliminary plans approved for the mar-
keting of three lots. Councilmembers agreed to hold the public hear-
ing at tomorrow's formal Council meeting. Courtney requested that a
Planning and Zoning Commission member be present at that meeting.
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Ii1FORMAL COUNCIL DISCUSSION
MARCH 24, 1986
PAGE 2
D. Ordinance to amend the
intersections. No alscussion.
E. Resolution to approve both preliminary and final Large Scale
commission has recommended approval and all deficiencies have been
resolved. Franklin stated a Shive-Hattery engineer was hired to
obtain an exact reading from the end of the runway and the building
plans were modified so that the building would not be in the airport
approach zone. Franklin explained that Council should consider two
notes contained on the plans: 1) the applicant may request a variance
before the Iowa City/Johnson County Board of Adjustment and FAA 2)
when the building is built, a certified land surveyor is required to
shoot the building elevation to ensure the building structure is
underneath the floor of the approach zone.
Agenda Item No. 3.g.(2) - Local historic district request. In re-
sponse to McUona d, Frank in said the propos to estab ish a local
historic district on the north side will be forwarded to the Planning
and Zoning Commission after the Historic Preservation Commission holds
the public hearing.
Bed and Breakfast Inns. Courtney requested that the Planning and
Zoning Commission consider an ordinance amendment to allow bed and
breakfast inns in owner -occupied residential districts.
SHELLER -GLOBE:
Reel 86-C27, Side 1
Ken Chaloupek presented information about Sheller -Globe. Chaloupek stated
Sheller -Globe produces padded foam safety products for automotive interi-
ors, employs 1,000 persons, and occupies 243,000 square feet of manufac-
turing space. Chaloupek explained a full-time professional is employed to
monitor production as it relates to local, state and federal environmental
standards and requirements. Chaloupek noted that Sheller -Globe has ob-
tained several contracts from automotive companies within the United
States to produce automotive parts in the future and that Sheller -Globe is
currently undertaking a $4.5 million renovation project to adapt to a
product flow type of manufacturing.
In response to Strait, Chaloupek stated Sheller -Globe does use manufactur-
ing materials that are considered carcinogenic and toxic, has taken safety
precautions and established educational programs for plant workers, and
will comply with the Federal Right to Know Law. Chaloupek noted that
Sheller -Globe does not use any nuclear materials, any toxic materials used
in the plant are shipped to a hazardous waste facility in Indiana, and
Sheller -Globe works with EPA and OSHA officials on a regular basis.
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INFORMAL COUNCIL DISCUSSION
MARCH 24, 1986
PAGE 3
CITY ATTORNEY PRIORITY LIST: Reel 86-C27, Side 1
Timmins stated that Council received his March 13, 1986, memo regarding
detailed status report on City Council referrals to Legal Department and
the February, 1986 Legal Department pending issues and referrals. Timmins
asked Council to identify any priority items.
Ambrisco inquired about the status of the Iowa -Illinois Gas & Electric
Company franchise. Timmins stated there are two to three outstanding
issues and further discussion with Council will be scheduled.
In response to Courtney, Timmins said the School/City 2BE Agreement is the
top priority of the Parks & Rec Department.
McDonald asked if it has been determined that the power pole in right-of-
way at the Mormon Trek and West Benton intersection obstructs vision.
Timmins stated the Legal Department is assisting the Public Works Depart-
ment in assessing whether or not vision is obstructed by the power pole,
reviewing standards and looking at history of the development line. Strait
noted a traffic light is scheduled to be installed at that intersection.
(Item was discussed again prior to executive session.)
McDonald said that if the Legal Department cannot present a kegger and
sidewalk cafe ordinance in the new two weeks, the work on these ordinances
should be shelved. Timmins stated the Iowa City Police Chief has drafted
a keg ordinance and the Legal Department is reviewing some policy issues
involved with that ordinance, the kegger ordinance was not assigned a high
priority because he did appreciate the urgency of the problem, and the
Legal Department could present something to Council within a week or two.
Timmins said the sidewalk cafe will take longer because it will have to be
completely re -drafted. McDonald stated a preliminary sidewalk cafe ordi-
nance had been drafted. Zuber stated he had requested information from
the Downtown Association. Timmins said that he will work through issues
as they appear on the list unless Council reprioritizes those issues.
Strait said Councilmembers wanted the pending issue participation in
meetings via telephone (electronic meetings) to be dealt with. Ambrisco
said preliminary work has been done.
Ambrisco asked about the Risk Management Team. Timmins said the Risk
Management Team has been meeting regularly. Dickson and Courtney raised
concerns about Councilmember liability. Timmins explained that the Iowa
Code, Chapter 6.13A contains provisions making cities responsible to
indemnify and defend their agent, officers, and employees regardless of
the city's insurance situation. Courtney requested something in writing
from the City regarding Councilmember liability. Timmins stated that the
City stands behind any lawsuit to the full extent of the City's bonding
capacity and to the extent of their full evaluation.
McDonald requested the City Attorney assign anticipated dates of comple-
tion to the list of pending issues and referrals.
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INFORMAL COUNCIL DISCUSSION
MARCH 24, 1986
PAGE 4
COUNCIL TIME/AGENDA: Reel 86-C27, Side 2
(Agenda Item No. 19 - Sale of Parcel C contract extension.) McDonald
asked if the best alternative is to allow the extension. Milkman
explained the original requirement to demonstrate the financial capa-
bility was not complied with, therefore the $110,000 was committed.
Boyle stated one requirement of the bid packet was that capability be
shown by a financial statement, Mr. Roffman did not comply, and some
people who could not have complied with that requirement may not have
bid.
2. (Agenda Item No. 22 - Refuse collection limits.) In response to
McDonald, Helling said there have been problems with refuse collection
at condominiums and zero lot line developments and the change will
limit local pickup of refuse to four-plexes or less. Zuber noted that
there are refuse problems on the alley located off of Iowa Avenue,
and asked if private refuse collectors are licensed by the City. Karr
stated private haulers are not licensed. Dickson asked how much in
fees will be lost as the result of cutting service to the
condominiums. Courtney recommended that a public hearing be held.
Hell ing stated he will furnish information regarding persons affected
by the ordinance before tomorrow's formal Council meeting.
3. Strait reported that the JCCOG Ad Hoc Transit Study Committee will
hold a meeting on Thursday to discuss area transit service duplica-
tion, market service activities and bus advertising activities.
4. In response to Strait, Vitosh stated there are no legal requirements
requiring the City's annual financial audits to be bid out.
5. In response to Strait, Council agreed to endorse the concept of the
boathouse at CRANDIC Park and direct the staff to contact the Rowing
Club.
6. Strait inquired about the status of the easements on North Dubuque
Street. Timmins explained that if the City ever does anything to the
property, the City will own the strip of property along Dubuque Street
originally owned by the City, and the City would eventually lose the
temporary construction easements.
7. (Agenda Item No. 20 - Placement of steps in right-of-way.) In re-
sponse to Dickson, Boyle explained that the City Council cannot grant
a permanent right to use the right-of-way and the City is giving
Svoboda an agreement to use it unless the City gives a 30 -day notice
to not use it anymore.
8. (Agenda Item No. 14 - Sheller -Globe settlement.) Courtney asked if
there will be any further discussion about Sheller -Globe. Timmins
stated closed executive sessions were held by the City Council and
that Council arrived at this agreement. Ambrisco commented that
Council agreed upon the settlement amount.
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INFORMAL COUNCIL DISCUSSION
MARCH 24, 1986
PAGE 5
9. Helling stated that Lyle Seydel was present to respond to any ques-
tions about agenda items number 16 through 18. There were no ques-
tions.
10. Helling announced that a Southeast League of Municipality meeting will
be held Wednesday night in Winfield, Iowa.
11. Karr noted that Councilmembers had requested to utilize the dais in
the Council Chambers during future informal Council. discussions,
instead of the folding table.
12. Ambrisco announced that a JCCOG meeting is scheduled on Wednesday,
4:00 p.m. at the Transit Facility.
13. Ambrisco stated the Council Legislative Committee will meet with area
legislators Saturday at noon.
LEGAL COMMENTS PRECEDING THE EXECUTIVE SESSION: Reel 86-C28, Side 1
Timmins explained that the Legal Department requested the following Joint
City Council -Airport Commission executive session because of the pending
litigation regarding land acquisition matters involving the airport.
Timmins stated that following the executive session, further discussion
may be held between the Airport Commission and City Council in open ses-
sion regarding other matters involving the airport.
WEST SFNTON/MORMON TREK POWER POLE IN RIGHT-OF-WAY DISCUSSION CONTINUED
Roffman stated a stoplight at the intersection would create additional
problems. Ambrisco requested information from the Traffic Department
regarding that intersection. Council requested Legal and Public Works
determine what the City can do to require relocation of the power pole
prior to installation of the traffic light.
EXECUTIVE SESSION:
Moved by Strait, seconded by McDonald to adjourn to executive session
under Sections 21.5C litigation to discuss strategy with Council in mat-
ters that are presently in litigation or where litigation is eminent where
its disclosure would be likely to prejudice or disadvantage the position
of the government body in that litigation; and Section 21.5J real estate
to discuss the purchase of a particular real estate only where premature
disclosure could be reasonably expected to increase the price the govern-
mental body would have to pay for that property. The minutes and the tape
recording of the session closed under this paragraph should be available
for public examination when the transaction discussion is complete.
Affirmative roll call vote unanimous, 6/0, Baker absent. The Mayor de-
clared the motion carried and adjourned to executive session 8:45 PM.
Council did not return in to open session following the executive session.
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—IA,
OFFICIAL COUNCIL ACTIONS - 3/25/86
The cost of publishing the following
proceedings & claims is f . Cumula-
tive cost for this calendar year for said
publication is $
Iowa City Council, reg. mtg., 3/25/86,
7:30 P.M. at the Civic Center. Mayor
Ambrisco presiding. Councilmembers pres-
ent: Ambrisco, Courtney, Dickson,
McDonald, Strait, Luber. Absent: Baker.
The Mayor presented a plaque of appre-
ciation to former Mayor John McDonald.
The Mayor proclaimed April 1986 as
FAIR HOUSING MONTH.
Moved and seconded that the following
items and recommendations in the Consent
Calendar be received, or approved, and/or
adopted as presented:
Approval of Official Council
Actions of the regular meeting of
3/11/86, as published, subject to
correction, as recommended by the City
Clerk.
Minutes of Boards and Commissions:
Resources Conservation Comm. -2/3/86;
Sr. Center Comm. 2/12/86; Broadband
Telecomm. Comm. -2/18/86; Bd. of
Library Trustees - 3/15/86.
Motions and Resolutions: Class C
Liquor License for Hollywood's Lounge,
1134 S. Gilbert Street. Class C
Liquor License and Sunday Sales for
Sports Column, 12-14 S. Dubuque
Street. Class B Beer Permit and
Sunday Sales for Happy Joe's Pizza &
Ice Cream Parlor, 225 S. Gilbert
Street. Class E Beer Permit and
Sunday Sales for Eagle Food Center
#220, 1101 S. Riverside Drive. Class E
Beer Permit and Sunday Sales for Eagle
Food Center #157, 600 N. Dodge Street.
Class B Beer Permit and Sunday Sales
for Iowa City Racquet & Health Club,
2400 North Dodge Street. Class C
Liquor License and Sunday Sales for
BPO Elks #590, 637 Foster Road. RES.
86-82, ISSUING CIGARETTE PERMITS.
Motions: Approving disbursements
in the amount of $2,246,819.90 for the
period of 2/1 thru 2/28/86, as recom-
mended by the Finance Director, sub-
ject to audit.
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Official Actions
March 25, 1986
Page 2
Resolutions: RES. 86-83, ADOPTING
SUPPLEMENT NUMBER 27 TO THE CODE OF
ORDINANCES of the City of Iowa City,
Iowa. RES. 86-84, ACCEPTING THE WORK
FOR THE ROCHESTER AVENUE RESERVOIR
CONTRACT II - pumping station.
Setting public hearings: RES.
86-85, FIXING DATE FOR A 'MEETING,
APRIL 8, 1986, ON THE PROPOSITION OF
THE ISSUANCE OF $1,665,000 PARKING
SYSTEM REVENUE BONDS OF IOWA CITY,
IOWA.
Correspondence: Brian Boyer
requesting that the parking meters on
Iowa Avenue be changed to 90 -minute
meters. Letters from Sally Smith and
Nancy Barcelo regarding the designa-
tion of the North side as a local
historic district. Memo from the
Civil Service Commission submitting
lists of applicants for the following
positions: Maintenance Worker
II/Public Works/Streets; Maintenance
Worker I/Refuse; Maintenance Worker
II/Refuse. Memo from the Traffic
Engr*regarding parking on Oakland
Street at Sheridan Avenue.
Applications for the Use of
Streets and Public Grounds: Todd
Sloan of the Riverfront Comm. to have
a Riverfest River Run on 4/26/86,
approved.
The Mayor declared the motion carried.
Moved and seconded to set a public
hearing on 4/8/86, on an ordinance to
establish the name of Old Highway 218. The
Mayor declared the motion carried.
Moved and seconded to set a public
hearing on 4/8/86, on an ordinance to
amend the Zoning Ordinance to regulate
Monument Signs in the CB -10 zone. The
Mayor declared the motion carried.
A public hearing was held on amend-
ments to Chapter 27, Division 2, Large
Scale Non -Residential Development Regula-
tions. Joe Pugh, 510 Penn Circle, repre-
senting the Bd. of the Chamber of Commerce
and First Capitol Development Task Force
on Sites and Facilities and Ralph Stoffer,
325 East Washington, appeared in favor of
the amendment. Moved and seconded to
continue the public hearing until 4/8/86.
The Mayor declared the motion carried.
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Official Actions
March 25, 1986
Page 3
Moved and seconded that ORD. 86-3283,
TO AMEND THE ZONING ORDINANCE PERTAININC
TO THE LOCATIONAL REQUIREMENTS OF SIGNS
LOCATED IN THE TRIANGULAR AREA OF THE
STREET INTERSECTIONS, be passed and
adopted.
Moved and seconded to adopt RES.
86-86, TO APPROVE A PRELIMINARY AND FINAL
LARGE SCALE NON-RESIDENTIAL DEVELOPMENT
PLAN FOR NEW LIFE FITNESS WORLD AT MORMON
TREK BOULEVARD AND WESTSIDE DRIVE.
A public hearing was held on disposi-
tion of excess City property in conjunc-
tion with the Dubuque Street Improvements
Project.
Moved and seconded to adopt RES.
86-87, AUTHORIZING THE MAYOR TO SIGN AND
THE CITY CLERK TO ATTEST A MUTUAL BENEFIT
AGREEMENT WITH PHI DELTA THETA HOUSE
ASSOCIATION OF IOWA CITY, IOWA, THEREBY
CONVEYING TO THE ASSOCIATION A PARCEL OF
CITY -OWNED PROPERTY IN EXCHANGE FOR A
STRIP OF PROPERTY OWNED BY SAID ASSOCIA-
TION, ALL IN CONNECTION WITH THE DUBUQUE
STREET IMPROVEMENTS PROJECT.
A public hearing was held on applica-
tions for four (4) units Section 8 Exist-
ing Housing Vouchers.
The Mayor announced the following
vacancies: Mayor's Youth Employment Bd. -
one vacancy for an unexpired term ending
3/27/86; Riverfront Comm. -one vacancy for
an unexpired term ending 12/1/88. These
appointments will be made at the 5/6/86
meeting of the City Council.
Councilmember Strait reported on the
two previous JCCOG Transit Committee
meetings. Dickson inquired as to street
cleaning schedule. Courtney requested
information re street cleaning of downtown
alleys. Courtney stated the Joint Swimming
Pool Committee had reached agreement re
the site, configuration, and size of the
proposed joint facility. Ambrisco reminded
the public of the JCCOG meeting scheduled
for discussion of the JCCOG budget and
joint animal shelter.
The recommendation of the Broadband.
Telecommunications Commission noted as
follows: That an amendment be made to the
cable ordinance and for BTC bylaws as
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Official Actions
March 25, 1986
Page 4
necessary, enabling one Commissioner to
serve a joint appointment on the BTC and
County Cable Commission (JCBTC).
Moved and seconded to adapt RES. 86-88,
AUTHORIZING THE MAYOR TO SIGN AND THE CITY
CLERK TO ATTEST THE FY87 APPLICATION FOR
IOWA DOT STATE TRANSIT ASSISTANCE.
Moved and seconded by Zuber, to adopt
RES. 86-89, AUTHORIZING THE MAYOR TO
EXECUTE AND THE CITY CLERK TO ATTEST THE
RELEASE. REGARDING THE SETTLEMENT IN CITY
OFRWA e CITY v. SHELLER -GLOBE CORPORATTOrT,
e er- o agreeing LU pay 611C Tiffy
$38,000.
Moved and seconded to adopt RES.
86-90, AUTHORIZING THE MAYOR TO SIGN AND
THE CITY CLERK TO ATTEST AN AGREEMENT WITH
THE MID -EASTERN IOWA COMMUNITY MENTAL
HEALTH CENTER FOR THE USE OF 1986 COMMU-
NITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS
TO ACQUIRE, REHABILITATE AND UTILIZE A
FACILITY FOR THE TREATMENT OF INDIVIDUALS
HAVING MENTAL DISORDERS.
Moved and seconded to adopt RES.
86-91, ADOPTING THE REVISED ANNUAL BUDGET,
FY86, FOR PUBLIC HOUSING PROJECTS
IA -022003, IAO5P022004 AND IAO5PO22OO5.
Moved and seconded to adopt RES.
86-92, ADOPTING THE ANNUAL BUDGET FOR
FISCAL YEAR 1987 ENDING JUNE 30, 1987, FOR
PUBLIC HOUSING PROJECTS IA -0220039
IAO5PO22OO4 AND IA05PO220O5.
Moved and seconded by Dickson, to
adopt RES. 86-93, AUTHORIZING EXECUTION OF
AN EXTENSION TO THE ANNUAL CONTRIBUTIONS
CONTRACT ®KC9O33.
Moved and seconded to adopt RES.
86-94, AUTHORIZING AN EXTENSION THROUGH
JUNE 15, 1986, FOR RECEIVING A BINDING
FINANCIAL COMMITMENT AND AN EXTENSION
THROUGH JULY 15, 1986, FOR FINALIZING A
REAL ESTATE CONTRACT FOR THE SALE OF
PARCEL C LOCATED IN THE LOWER RALSTON
CREEK AREA OF IOWA CITY, IOWA, to John.
Roffman.
Moved and seconded to adopt RES.
86-95, AUTHORIZING THE MAYOR TO SIGN AND
THE CITY CLERK TO ATTEST AN AGREEMENT WITH
LARRY SVOBODA AUTHORIZING PLACEMENT OF
STEPS ON PUBLIC RIGHT-OF-WAY.
Moved and seconded to adopt RES.
86-96, AUTHORIZING RETIREMENT PLANS.
01
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Official Actions
March 25, 1986
Page 5
Moved
and seconded that the
ordinance
amending Sectionl5 15-62(A) of the City Code
of Ordinances, relating to refuse collec-
tion, to establish limits on refuse pick
up service, be given first vote for pas-
sage. The Mayor declared the motion
carried.
P.M. Moved and seconded to adjourn, 8:25
For a more detailed 8 complete de-
scription of Council Activities 8 Dis-
bursements, see 0 c City rk d
Finance DepartmepR f u �,
s/WILLIAM J. AMBRISCOAYOR^^ ec—
s/MARIAN K. KARR, CITY CLERKt�
Submitted for Publication on NUN
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COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES
March 25, 1986
Iowa City Council, reg. mtg., 3/25/86, 7:30 P.M. at the Civic Center.
Mayor Ambrisco presiding. Councilmembers present: Ambrisco, Courtney,
Dickson, McDonald, Strait, Zuber. Absent: Baker. Staffinembers present:
Helling, Vitosh, Timmins, Karr, Franklin, O'Malley, Davidson, Farmer,
Bieri, Schmadeke. Council minutes tape recorded on Tape 86-C29, Side 1,
1 -End and Side 2, 1-304.
The Mayor presented a plaque of appreciation to former Mayor John
McDonald.
The Mayor proclaimed April 1986 as FAIR HOUSING MONTH.
Moved by McDonald, seconded by Courtney, that the following items and
recommendations in the Consent Calendar be received, or approved, and/or
adopted as presented:
Approval of Official Council Actions of the regular meeting of
3/11/86, as published, subject to correction, as recommended by the
City Clerk.
Minutes of Boards and Commissions: Resources Conservation Comm. -
2/3/86; Sr. Center Comm. - 2/12/86; Broadband Telecomm. Comm.
-2/18/86; Bd. of Library Trustees - 3/15/86.
Motions and Resolutions: Approving Class C Liquor License for
Hollywood's Inc. dba Hollywood's Lounge, 1134 S. Gilbert Street.
Approving Class C Liquor License and Sunday Sales for Sports Column,
Corp. dba Sports Column, 12-14 S. Dubuque Street. Approving Class B
Beer Permit and Sunday Sales for M&T Investments, Inc. dba Happy Joe's
Pizza & Ice Cream Parlor, 225 S. Gilbert Street. Approving Class E
Beer Permit and Sunday Sales for Lucky Stores, Inc. dba Eagle Food
Center #220, 1101 S. Riverside Drive. Approving Class E Beer Permit
and Sunday Sales for Lucky Stores, Inc. dba Eagle Food Center #157,
600 N. Dodge Street. Approving Class B Beer Permit and Sunday Sales
for Eugene H. Mueller dba Iowa City Racquet & Health Club, 2400 North
Dodge Street. Approving Class C Liquor License and Sunday Sales for
BPO Elks 1590 dba BPO Elks #590, 637 Foster Road. RES. 86-82, Bk. 90,
p. 264, ISSUING CIGARETTE PERMITS.
Motions: Approving disbursements in the amount of $2,246,819.90
for the period of 2/1 thru 2/28/86, as recommended by the Finance
Director, subject to audit.
Resolutions: RES. 86-83, Bk. 90, p. 265, ADOPTING SUPPLEMENT
NUMBER 27 TO THE CODE OF ORDINANCES of the City of Iowa City, Iowa.
RES. 86-84, Bk. 90, p. 266, ACCEPTING THE WORK FOR THE ROCHESTER
AVENUE RESERVOIR CONTRACT II - pumping station.
Setting public hearings: RES. 86-85, Bk. 90, pp. 267-270, FIXING
DATE
MEETING,
APRIL
ION THE RSOF HEIOWA,ISS[A
NCE
OF$1,665,000 PARKINGSYSTEMREVENUE BONDSOFIOWANCITY,and
providing for publication of notice thereof.
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Council Activities
March 25, 1986
Page 2
Correspondence: Brian Boyer requesting that the parking meters on
Iowa Avenue be changed to 90 -minute meters, referred to the Acting
City Mgr. for reply. Letters from Sally Smith and Nancy Barcelo
regarding the designation of the North side as a local historic dis-
trict. Memo from the Civil Service Commission submitting lists of
applicants for the following positions: Maintenance Worker II/Public
Works/Streets; Maintenance Worker I/Refuse; Maintenance Worker
II/Refuse. Memo from the Traffic Engr. regarding parking on Oakland
Street at Sheridan Avenue.
Applications for the Use of Streets and Public Grounds: Todd
Sloan of the Riverfront Comm. to have a Riverfest River Run on
4/26/86, approved.
Affirmative roll call vote unanimous, 6/0, Baker absent. The Mayor de-
clared the motion carried and repeated the public hearing as set.
Moved by Courtney, seconded by Dickson, to set a public hearing on
4/8/86, on an ordinance to establish the name of Old Highway 218. The
Mayor declared the motion carried unanimously, 6/0, Baker absent.
Moved by McDonald, seconded by Dickson, to set a public hearing on
4/8/86, on an ordinance to amend the Zoning Ordinance to regulate Monument
Signs in the CB -10 zone. The Mayor declared the motion carried unani-
mously, 6/0, Baker absent.
A public hearing was held on amendments to Chapter '27, Division 2,
Large Scale Non -Residential Development Regulations. Joe Pugh, 510 Penn
Circle, appeared representing the Bd. of the Chamber of Commerce and First
Capitol Development Task Force on Sites and Facilities in support of the
ordinance amendment. Ralph Stoffer, 325 East Washington, also appeared in
favor of the amendment. Council requested the matter be scheduled for
further informal discussion. Moved by McDonald, seconded by Dickson, to
continue the public hearing until 4/8/86. The Mayor declared the motion
carried unanimously, 6/0, Baker absent.
Moved by McDonald, seconded by Courtney, that ORD. 86-3283, Bk. 27,
pp. 34-36, TO AMEND THE ZONING ORDINANCE PERTAINING TO THE LOCATIONAL
REQUIREMENTS OF SIGNS LOCATED IN THE TRIANGULAR AREA OF THE STREET INTER-
SECTIONS, be passed and adopted. Affirmative roll call vote unanimous,
6/O, Baker absent. The Mayor declared the ordinance adopted.
Moved by Dickson, seconded by Zuber, to adopt RES. 86-86, Bk. 90, p.
271, TO APPROVE A PRELIMINARY AND FINAL LARGE SCALE NON-RESIDENTIAL DEVEL-
OPMENT PLAN FOR NEW LIFE FITNESS WORLD AT MORMON TREK BOULEVARD AND
WESTSIDE DRIVE. Staffinember Franklin stated the building had been modi-
fied to 25 feet in height to bring it beneath the floor of the airport
approach zone. Affirmative roll call vote unanimous, 6/0, Baker absent.
The Mayor declared the resolution adopted.
A public hearing was held on disposition of excess City property in
conjunction with the Dubuque Street Improvements Project. The City Attor-
ney reviewed the historical background of the property. No one appeared.
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Council Activities
March 25, 1986
Page 3
Moved by McDonald, seconded by Zuber, to adopt RES. 86-87, Bk. 90, pp.
272-279, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A
MUTUAL BENEFIT AGREEMENT WITH PHI DELTA THETA HOUSE ASSOCIATION OF IOWA
CITY, IOWA, THEREBY CONVEYING TO THE ASSOCIATION A PARCEL OF CITY -OWNED
PROPERTY IN EXCHANGE FOR A STRIP OF PROPERTY OWNED BY SAID ASSOCIATION,
ALL IN CONNECTION WITH THE DUBUQUE STREET IMPROVEMENTS PROJECT. Affirma-
tive roll call vote unanimous, 6/0, Baker absent. The Mayor declared the
resolution adopted.
A public hearing was held on applications for four (4) units Section 8
Existing Housing Vouchers. No one appeared.
The Mayor announced the following vacancies: Mayor's Youth Employment
Bd. - one vacancy for an unexpired term ending 3/27/86; Riverfront Comm. -
one vacancy for an unexpired term ending 12/1/88. These appointments will
be made at the 5/6/86 meeting of the City Council.
Councilmember Strait reported on the two previous JCCOG Transit Com-
mittee meetings and invited the public to attend the next meeting sched-
uled for 3/27 at 4:30 p.m. in the Transit Building. Dickson inquired as
to street cleaning schedule. The Acting City Manager stated the process
started this week in the downtown area. Courtney requested information re
street cleaning of downtown alleys. Courtney stated the Joint Swimming
Pool Committee had reached agreement re the site, configuration, and size
of the proposed joint facility and the matter will be scheduled for infor-
mal discussion on 4/7 and formal action on 4/8. Ambrisco reminded the
public of the JCCOG meeting scheduled for 3/26 at 4:00 P.M. for discussion
of the JCCOG budget and joint animal shelter.
The recommendation of the Broadband Telecommunications Commission
noted as follows: That an amendment be made to the cable ordinance and
for BTC bylaws as necessary, enabling one Commissioner to serve a joint
appointment on the BTC and County Cable Commission (JCBTC).
Moved by Strait, seconded by Zuber, to adopt RES. 86-88, Bk. 90, P.
280, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST THE FY87
APPLICATION FOR IOWA DOT STATE TRANSIT ASSISTANCE. Affirmative roll call
vote unanimous, 6/0, Baker absent. The Mayor declared the resolution
adopted.
Moved by McDonald, seconded by Zuber, to adopt RES. 86-89, Bk. 90, PP -
281 -283, AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST THE
RELEASE REGARDING THE SETTLEMENT IN CITY OF IOWA CITY v. SHELLER-GLLOBE
CORPORATION, Sheller -Globe agreeing to pay e i y
ers�2 Oakland, appeared in opposition to the settlement. The Mayor
declared the resolution adopted, 5/1, with the following division of roll
call vote: Ayes: Zuber, Ambrisco, Courtney, Dickson, McDonald. Nays:
Strait. Absent: Baker.
Moved by McDonald, seconded by Dickson, to adopt RES. 86-90, Bk. 90,
pp. 284-292, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN
AGREEMENT WITH THE MID -EASTERN IOWA COMMUNITY MENTAL HEALTH CENTER FOR THE
USE OF 1986 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS TO ACQUIRE,
REHABILITATE AND UTILIZE A FACILITY FOR THE TREATMENT OF INDIVIDUALS
Council Activities
March 25, 1986
Page 4
HAVING MENTAL DISORDERS, for $115,000. The Acting City Manager reported
several estimates had been received and a formal appraisal was currently
underway to determine the fair market value of the property. Affirmative
roll call vote unanimous, 6/0, Baker absent. The Mayor declared the
resolution adopted.
Moved by Strait, seconded by Courtney, to adopt RES. 86-91, Bk. 90,
pp. 293-295, ADOPTING THE REVISED ANNUAL BUDGET, FY86, FOR PUBLIC HOUSING
PROJECTS IA -022003, IA05PO22004 AND IA05PO22005. Affirmative roll call
vote unanimous, 6/0, Baker absent. The Mayor declared the resolution.
Moved by Strait, seconded by McDonald, to adopt RES. 86-92, Bk. 90,
pp. 296-304, ADOPTING THE ANNUAL BUDGET FOR FISCAL YEAR 1987 ENDING JUNE
30, 1987, FOR PUBLIC HOUSING PROJECTS IA -022003, IA05PO22004 AND
IA05PO22005. Affirmative roll call vote unanimous, 6/0, Baker absent.
The Mayor declared the resolution adopted.
Moved by Strait, seconded by Dickson, to adopt RES. 86-93, Bk. 90, pp.
305-307, AUTHORIZING EXECUTION OF AN EXTENSION TO THE ANNUAL CONTRIBUTIONS
CONTRACT NKC9033. Affirmative roll call vote unanimous, 6/0, Baker ab-
sent. The Mayor declared the resolution adopted.
Moved by Courtney, seconded by Zuber, to adopt RES. 86-94, Bk. 90, pp.
308-309, AUTHORIZING AN EXTENSION THROUGH JUNE 15, 1986, FOR RECEIVING A
BINDING FINANCIAL COMMITMENT AND AN EXTENSION THROUGH JULY 15, 1986, FOR
FINALIZING A REAL ESTATE CONTRACT FOR THE SALE OF PARCEL C LOCATED IN THE
LOWER RALSTON CREEK AREA OF IOWA CITY, IOWA, to John Roffman. Affirmative
roll call vote unanimous, 6/0, Baker absent. The Mayor declared the
resolution adopted.
Moved by Zuber, seconded by Dickson, to adopt RES. 86-95, Bk. 90, pp.
310-316, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN
AGREEMENT WITH LARRY SVOBODA AUTHORIZING PLACEMENT OF STEPS ON PUBLIC
RIGHT-OF-WAY. Affirmative roll call vote unanimous, 6/0, Baker absent.
The Mayor declared the resolution adopted.
Moved by Zuber, seconded by Courtney, to adopt RES. 86-96, Bk. 90, pp.
317-21, AUTHORIZING RETIREMENT PLANS. Affirmative roll call vote unani-
mous, 6/0, Baker absent. The Mayor declared the resolution adopted.
Moved by McDonald, seconded by Zuber, that the ordinance amending
Section 15-62(A) of the City Code of Ordinances, relating to refuse col-
lection, to establish limits on refuse pick up service, be given first
vote for passage. Public Works Director Charles Schmadeke present for
discussion. Council directed staff to notify all residents who will have
pick up discontinued as a result of the amendment prior to second consid-
eration of the amendment on 4/8. Affirmative roll call vote unanimous,
6/0, Baker absent. The Mayor declared the motion carried.
Council Activities
March 25, 1986
Page 5
Moved by McDonald, seconded by Dickson, to adjourn, 8:25 P.M. The
Mayor declared the motion carried unanimously, 6/0, Baker absent.
WILLIAM J. AMBRISCO, MAYOR
--A
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COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES
April 8, 1986
Iowa City Council, reg. mtg., 4/8/86, 7:30 PM at the Civic Center. Mayor
Ambrisco presiding. Councilmembers present: Ambrisco, Baker, Courtney,
Dickson, McDonald, Strait, Zuber. Absent: None. Staffinembers present:
Helling, Vitosh, Timmins, Karr, Donner, Franklin, Trueblood, O'Malley,
Rockwell, Schmadeke. Council minutes tape recorded on Tape 86-C29, Side 2,
304 -End; 86-C36, Sides 1 and 2; 86-C37, Side 1, 1-126.
The Mayor read the proclamation marking the 100th ANNIVERSARY OF SEARS
ROEBUCK AND COMPANY, Richard Huitzinga accepted and presented a hardbound
copy of Sears 100th Commemorative Catalog for the Public Library; April 5-12,
1986 as WEEK OF THE YOUNG CHILD, Beth Kemp accepting; April 13-19, 1986 as
MEDICAL LABORATORY WEEK, Susan Butters accepting.
Moved by Strait seconded by Zuber, that the following items and recommen-
dations in the Consent Calendar be received, or approved, and/or adopted as
presented:
Approval of Official Council Actions of the regular meeting of
3/25/86, as published, subject to correction, as recommended by the City
Clerk.
Minutes of Boards and Commissions: P&Z Comm. - 3/5/86, 3/20/86;
Riverfront Comm. - 3/5/86; Civil Service Comm. - 3/18/86; Bd. of Library
Trustees - 3/27/86; Housing Comm. - 3/11/86; Design Review Comm.
-3/19/86; Mayor's Youth Employment Bd. - 3/12/86.
Motions: Refund portion of Class C Beer Permit to Robert D. Finley
dba Bob's Beer Mart, 1910 South Gilbert Street. To cancel Sunday Sales
permit for Copper Dollar of Iowa City, Inc. dba Copper Dollar, 211 Iowa
Avenue. Approving Class C Liquor License and Sunday Sales for Kitty Hawk
Co., Inc. dba The Kitty Hawk, 1012 Gilbert Court. Approving Class C Beer
Permit and Sunday Sales for Stephen P. Lenoch dba Leo's Standard Service,
130 N. Dubuque. Approving Class C Liquor License for Small Enterprises
Ltd., dba Billaro's Bar, 1210 Highland Court. Approving Class C Liquor
License for Lenny's Ltd. dba Lenny's, 122 Wright Street. Approving
Sunday Sales Permit for James A. Mondanaro dba Givanni's Italian Cafe,
109 E. College Street.
Resolutions: RES. 86-97, Bk. 90, p. 322, REFUND A CIGARETTE PERMIT.
RES. 86-98, Bk. 90, P. 323, ACCEPTING THE WORK FOR THE SANITARY SEWER AND
STORM SE14ER IMPROVEMENTS for Dean Oakes Third Addition. RES. 86-99, Bk.
90, p. 324, APPROVING THE PAVING IMPROVEMENTS for Dean Oakes Third Addi-
tion.
Correspondence: Johnson County Chapter of the American Red Cross
expressing appreciation for financial support. Items referred to the
Acting City Mgr.: Downtown Association regarding Sidewalk Cafes; Barby
R. Smith requesting that a street light or security light be installed at
Fairmeadows Park; Resources Conservation Commission requesting funds to
cover the expenses of a presentation by Wes Birdsall, copy of ^reply
attached; Moe Toomer regarding the insurance limits required for taxicabs
with a survey of city insurance requirements attached; Leonard Yeggy
._:4
71
Council Activities
April 8, 1986
Page 2
regarding herbicides and insecticides used on lawns; Irene E. Murphy
regarding transit passes for elderly and handicapped. Memo from the
Civil Service Commission submitting certified lists of applicants for the
following positions: Maintenance Worker I/Streets; Fire Captain/Fire
ept.; Transportation Planner/Plaan
Dept.; Fire Lieutenant/Fire Dn
Program Development. Memo from the Traffic Engr, regarding parking
Gilbert Street.
Applications for the Use of Streets and Public Grounds:
peg
PMcElroy
for the 10th Annual Hospice Road Races on 10/19/86, approved;
Van Eck for theuse
publicproperty
rforr the oMother'sfor the Day Memorial Run on r5/11/86r,
5/26/86, approved; Sherry
approved.
Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The
Mayor declared the motion carried.
A public hearing was held on an ordinance to establish the name of Old
Highway 218 South. No one appeared.
A public hearing was held on an ordinance to amend the Zoning Ordinance
to regulate Monument Signs in the CB -10 Zone. No one appeared.
A continuation of a public hearing was held on amendments to Chapter 27,
Division 2, Large Scale Non -Residential Development Regulations. Ton Summy,
ce representing the Chamber of a mmerand Eurged �passage of the amendments.ent Committee Bob
Dewitt, representing BDI, app
Moved by Zuber, seconded by Dickson, to adopt RES. 86-100, Bk. 90, PP.
325-326, TO APPROVE THE PRELI14INARY PLAT OF SOUTHWEST ESTATES, PART 2. The
Mayor declared the resolution adopted, 6/1, with the following division of
roll call vote: Ayes: Courtney, Dickson, McDonald, Strait, Zuber, Ambrisco.
Nays: Baker.
Moved by McDonald, seconded by Dickson, to adopt RES. 86-101, Bk. 90, P.
327, SETTING A POLICY THAT NO PUBLIC IMPROVEMENTS OTHER THAN ROUTINE MAINTE-
NANCE BE MADE TO ROHRET ROAD WEST OF FREEWAY 218 OR TO SLOTHOWER ROAD UWTIL
1998 OR LATER. Linda Dyer, 4115 Rohret Rd., appeared to express concerns for
future assessments and upgrades to Rohret Road. Staffinember Franklin outlineeet
the procedure previously followed by the City in assessing
im-
provements. Councilmember Baker explained his reasons for his vote on the
previous item. The Mayor declared the resolution adopted, 6/1, with the
following division of roll call vote: Ayes: Dickson, McDonald, Strait,
Zuber, Ambrisco, Baker. Nays: Courtney.
A public hearing was held on intention to issue Industrial Development
Bonds (Blooming Prairie Warehouse Project). No one appeared.
Moved by Zuber, seconded by Dickson, to adopt RES. 86-102, Bk. 90, pp.
328-330, ADJOURNING TO 4/22/86, THE PUBLIC HEARING A14D THE DECISION WHETHER
GATEOTPRIINCIPALE AMOUNT TOF IINDUSTRIALO EVELOPMENT REVENUE DBONDS,O(DLOOMING
=l�
t-�
Council Activities
April 8, 1986
Page 3
PRAIRIE WAREHOUSE PROJECT) OF THE CITY OF IOWA CITY. Affirmative roll call
vote unanimous, 7/0, all Councilmembers present. The Mayor declared the
resolution adopted.
A public hearing was held on intention to issue Industrial Development
Revenue Bonds (Millard Warehouse plansforrthe cproposed project and out. Lynn Mulherrin, linedr possible
Millard
Warehouse, appeared with p
future expansions.
Moved by Dickson, seconded by Courtney, to adopt RES. 86-103, Bk. 90, pp.
331-334, ADJOURNING TO 4/22/86, THE PUBLIC HEARING AND THE DECISION WHETHER
OR NOT TO PROCEED WITH THE ISSUANCE AND SALE OF NOT TO EXCEED $1 MILLION
AGGREGATE PRINCIPAL AMOUNT OF INDUSTRIAL DEVELOPMENT REVENUE BONDS SERIES A
(MILLARD WAREHOUSE, IOWA CITY PROJECT) OF THE CITY OF IOWA CITY. Affirmative
roll call vote unanimous, 7/0, all Councilmembers present. The Mayor de-
clared the resolution adopted.
A public hearing was held on the issuance of not to exceed $1,665,000
Parking System Revenue Bonds. Vitosh noted the actual issuance amount would
be $1,575,000. No one appeared.
Moved bMcDonald, seconded 90,
pp. 335-338, INSTITUTING PROCEEDINGC4
PROCEEDINGS TAKE ADDITIONAL ACTIONCourtney, to adopt RES. 6FOR THEkISSU-
ANCE OF ONE $1,665,000 PARKING SYSTEM REVENUE BONDS. The Clerk noted the
amount was a not -to -exceed amount. Baker questioned the duration of the
December 1985 decision by Council to transfer a lump sum from the parking
reserve fund into transit and raise parking rates a nickel which is earmarked
for transfer into the transit fund. The majority of Council agreed the
transfer from the parking reserve was a one time t ansfe ,nd through hetransfer
of monies generated from the nickel increase was app only
Transfers of future years revenues will be discussed with each year's budget.
Affirmative roll
all vote
o a aunanimous, 7/0, all Councilmembers present. The
Mayo
on
A public hearing was held on Iowa City Transit's FY87 Application for
Iowa DOT State Transit Assistance. No one appeared.
The Mayor announced the following vacancy: Riverfront Comm. - one va-
cancfor an
unexpired t
rsity of IowaThisappointment erm m /
wllbeirepresentative for a
made at the 5/20186, meet ngthe of
the City Council.
Councilmember Courtney acknowledged a letter he received from Goodwill
Industries requesting the City study the intersection of First Avenue and
Mall Drive due to the increase in commercial development, speed and confusion
over the right-of-way. Staff will follow-up. Baker announced a "USO Cam-
paign and urged citizens to report any "Unsightly Stationary Objects" dis-
guieas thescleaningwupaaroundnRussell's iSalvage tonithe nsouth dentr entrance to the city•
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Council Activities
April 8, 1986
Page 4
City Atty. Timmins stated he was working with the Planning Dept. on a recom-
mendation. Strait questioned the status of the Spruce Street Project and the
Virginia Drive Project. Public Works Dir. Schmadeke reported work should be
completed on the Spruce Street Project by the 20th of May and work begun on
the Virginia Drive Project this spring.
The Acting City Mgr. noted his memo regarding the Recreation Deficit and
asked for concurrence with his recommendation that the Recreation Superinten-
dent position currently vacant until July 1 be filled as soon as possible.
Council agreed to the recommendation. Helling noted the other vacant posi-
tion, Recreation Supervisor, would not be filled at this time.
Recommendations of Boards and Commissions noted as follows: Recommenda-
tion of the Parks and Recreation Commission that the name of Mesquakie Park
be changed to Pleasant Harris Park, and that the name change be historically
documented. Council concurred and the staff will initiate the proper proce-
dures. Recommendation of the Design Review Committee: That the City Council
adopt a Design Review Code for all exterior construction and signage in the
CB -10 and CB -2 zones, and that this Code be administered by a Design Review
Commission. Further, the Design Review Code should incorporate language
whereby attention is given to the following: (1) the building/signage permit
process is streamlined; (2) one or more representatives of downtown business
interests are included on the review commission; (3) a design review handbook
is published and distributed by the City. The Design Review Committee also
requests that the City Council schedule some time at an informal meeting to
discuss the recommendation above with the Committee members. Larry Eckholt,
The Council will meet with
Chairman of the Design Review Committee appeared.
Design Review at an upcoming informal session.
Moved by Zuber, seconded by Strait, to adopt RES. 86-105, Bk. 90, pp.
339-345, AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO A
28E AGREE14ENT AMONG THE CITY OF IOWA CITY AND CERTAIN OTHER CITIES AND INDE-
PENDENT FIRE DISTRICTS FOR MUTUAL FIRE AID PROTECTION IN AND SURROUNDING
JOHNSON COUNTY, IOWA. Council complimented staff on the agreement. Affirma-
tive roll call vote unanimous, 7/0, all Councilmembers present. The Mayor
declared the resolution adopted.
Moved 346-349, CALLING aAtSPECIALseconded
CITY by
ON UPONT Eto oPROPOSALt RES. 8TO10ISSUEBk.
BONDS FOR
THE RENOVATION OF THE CITY PARK POOL FACILITY AND FOR THE CONSTRUCTION OF A
JOINT INDOOR SWIMMING POOL FACILITY AT MERCER PARK, for $3,725,000 on June 3,
1986. Baker questioned when details of the agreement with the School Dis-
trict would be discussed. McDonald noted an earlier discussion stating the
agreement would be done immediately after the election if the bond question
is approved. Council discussed possible provisions of the agreement. Randy
Jordison, Co-chair of the Swimming Pool Committee and School Board member
appeared and thanked the City for their cooperation. The Mayor thanked the
Committee for their time and efforts toward the project. Affirmative roll
call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the
resolution adopted.
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Council Activities
April 8, 1986
Page 5
Moved by Zuber, seconded by Dickson, to adopt RES. 86-107, Bk. 90, p.
350, ENGAGING AUDITOR FOR YEAR ENDING JUNE 30, 1986. Affirmative roll call
vote unanimous, 7/0, all Councilmembers present. The Mayor declared the
resolution adopted.
Moved by Strait, seconded by Dickson, to adopt RES. 86-108, Bk. 90, p.
351, AUTHORIZING BICYCLE SALE. Affirmative roll call vote unanimous, 7/0,
all Councilmembers present. The Mayor declared the resolution adopted.
The Mayor announced the next item on the agenda was an ordinance to amend
the Refuse Collection/Pick Up Service. Moved by Zuber, seconded by Strait,
to amend the ordinance by deleting the definition of Multiple Housing Facil-
ity. Affirmative roll call vote unanimous, 7/0, all Councilmembers present.
The Mayor declared the motion carried. Moved by Zuber, seconded by Strait,
to amend by adding the following to proposed 15-62(a): "Those dwellings
receiving City refuse collection service on the effective date hereof, and
which would not receive such service under the terms of this ordinance, may
continue to receive City refuse collection service, but if such service is
voluntarily discontinued by the owner of any such dwelling, city refuse
collection service shall no longer be available to such dwelling." Affirma-
tive roll call vote unanimous, 7/0, all Councilmembers present. The Mayor
declared the motion carried. Moved by Zuber, seconded by Strait, that the
ordinance amending Section 15-62(a) of the City Code of Ordinances, relating
to refuse collection, to establish limits on refuse pick up service, as
amended, be given second vote for passage. Affirmative roll call vote unani-
mous, 7/0, all Councilmembers present. The Mayor declared the motion car-
ried.
Moved by Zuber, seconded by Courtney, to adjourn, 8:55 p.m. The Mayor
declared the motion carried unanimously, 7/0, all Councilmembers present.
r-
Informal Council Discussion
April 1, 1986
Informal Council Discussion: April 1, 1986, 6:30 PM in the Council Chambers
in the Civic Center, Mayor Bill Ambrisco presiding.
Council' Present: Ambrisco, Baker, Dickson, Strait, Zuber, Courtney. Absent.,
McDonald.
Staff Present: Helling, Vitosh, O'Malley, Timmins, Karr, Smith, Schmeiser,
Dor_
Rockwell, Beagle, Trueblood.
Ta e -recorded: Reel 86-C30, Side 1, 1 -End, Side 21 1 -End; 86-C32, Side 1,
-End, Side 2, 1 -End, Reel 86-C33, Side 1, 1-60.
SWIMMING FACILITY BOND REFERENDUM Reel 86-C30, Side 1
Randy Jordison, Co -Chair of the Joint Swimming Pool Committee reviewed the
March 27, 1986 Joint Swimming Pool Committee - Council Information Packet;
presented the City's recommendations for the swimming pool replacement facility
at Mercer Park Pool; and stated the overriding goal of the Committee in bring-
ing the recommendations to Council was to design a facility that would be
complementary to other facilities in Iowa City, serve the recreation and in-
structional needs of Iowa City, serve the instructional needs of the school
district, and be totally accessible to handicapped persons. Jordison stated
the project cost of the swimming pool is $2,950,000 and no additional costs are
anticipated to operate the facility. In response to Zuber, Jordison stated the
City will not have to buy additional equipment for future operation of the
pool.
Ambrisco inquired about the length of the pool. Jordison stated the pool is
designed as a 50 meter stretch. Munson explained that the lack of a spectator
seatiBakerng area asked whynd a the school district sarein the use of thcontributinge30%ol for cometitin.
of the construction
costs. Jordison explained that 30% is the percent used to allocate the operat-
ing costs of the facility. Jordison noted that the land will be donated by the
School District to the City. In response to Strait, Courtney stated the School
District does plan to expand their swimming instructional program in future
years. In response to Ambrisco, Jordison said the swimming team would alter-
nately use the Coralville and new facilities. Strait asked if a liability
statement is included in the memorandum of agreement between Iowa City and the
Iowa City Community School District. Jordison said liability still needs to be
addressed. Timmins stated that the City's draft of the agreement provides for
allocation of liability and insurance costs.
Strait asked if a contingency fund is needed for the City Park pool renovation.
Munson stated preliminary testing at the pool site did not demonstrate a need
for a contingency fund. Strait asked why the joint pool committee did not
recommend two separate ballot issues. Jordison explained the Committee felt
the new facility and City Park pool renovation projects should be considered as
a sinecommitmentptokthe projectilmNeuhauserusta�teddthehCityhwill besable to$usOe�tthe
new facility almost 100% of the time.
Z iq
91
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Informal Council Discussion
April 1, 1986
Page 2
Vitosh reviewed the debt service costs - swimming Qool bond issue handout
distributed. Vitosh stated that it the property tax increases to 6% maximum,
the debt service payments for a new pool facility will impact substantially on
the General Fund. Ambrisco asked how the funding of the Wastewater Treatment
facility will impact on the debt service costs as presented. Vitosh stated
that City departments will pay higher and water sewer rates. Zuber inquired
about the State's proposed property tax freeze. Vitosh said the proposed
property tax freeze excludes debt service. In response to Ambrisco, Vitosh
said there are plans to replace the computer system at the Water Treatment
Plant, costing $300,000. Vitosh stated that the City is considering implement-
ing a 120% rate increase for sewer early this summer.
Councilmembers agreed to place the bond issue on the ballot. Ambrisco stated
complete disclosure of costs should be made to the public.
Helling stated staff is revising operating costs and projected revenue figures
for the new pool facility and information will be provided to Council. In
response to Baker, Helling stated he estimated 60%-70% of the operating cost at
the current pool facility are covered by user fees.
FIRE MUTUAL AID AGREEMENT Reel 86-C30, Side 2
Fire Chief Donner said the Fire Mutual Aid Agreement as outlined in Rockwell's
March 27 memo would replace a series of individual agreements the City has with
individual departments. Rockwell stated JCCOG staffinembers worked with cities,
fire departments, township trustees, attorneys and insurance company represen-
tatives to draft the Mutual Aid Agreement. Rockwell stated two issues need to
be resolved: 1) whether Iowa City should provide backup service to
unincorporated areas in Johnson County and/or University Heights upon request
for backup service by another fire department, and 2) if the Iowa model fire
protection agreement language - holding each department accountable for its own
actions, equipment, and persons - should be used. Timmins stated the Iowa
model fire protection agreement language is acceptable.
Courtney inquired about mutual aid as it applies to unincorporated areas and
University Heights. Donner explained that those areas are covered by specific
fire departments, the purpose of mutual aid is to aid fellow firefighters,
there is very little cost for the mutual aid agreement cost and Iowa City would
only be the first responder outside of Iowa City when that district's fire
department is tied up at another emergency.
Council agreed to the Johnson County Fire Protection Mutual Aid Agreement.
CARRY OUT BEER PROPOSAL Reel 86-C32, Side 1
Helling said discussion of the carry out beer proposal has been postponed
because interested persons could not attend the meeting. Councilmembers di-
rected staff to continue prohibition of carryout in non -original containers and
stated the matter need not be scheduled for further discussion.
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Informal Council Discussion
April 1, 1986
Page 3
-Al
CASH MANAGEMENT REVIEW Reel 86-C32, Side 1
Vitosh stated that staff has held discussions with McGladrey Hendrickson and
Pullen regarding a review of the City's Cash Management Procedures and Poli-
cies. Dave Johansen explained that McGladrey Hendrickson and Pullen would con-
duct an in-depth review of the City's cash handling to find better ways to use
money. Johansen stated the City would be charged the lesser of McGladrey
Hendrickson and Pullen's normal fee for a Cash Management Review
($16,000-$20,000) were the actual cash savings realized by the City in the
first year by implementing various proposals. Zuber noted the cash management
review is worth doing. Strait asked if Iowa City jointly invests funds with
other communities. Vitosh said Iowa City does not invest funds with other
communities. In response to Baker, Vitosh stated costs associated with the
Cash Management Review are considered consultant fees.
WEST HIGH AREA WALKWAY Reel 86-C32, Side 1
Council received input about the proposed West High Area walkways from Iowa
City Community School District representatives Jerry Palmer and Or. Jerry
Arganbright as well as area residents. Palmer stated the school district
supports construction of sidewalk but objects to the requirement to construct a
walkway on school district property from the City constructed sidewalk to the
building because of the terrain of the site and existing athletic fields.
Helling stated that the cleaning and maintenance of the sidewalk could be done
by one property owner if the City obtained an easement to build the sidewalk
all on one property. Strait raised concerns about liability. Ambrisco recom-
mended that property owners construct their own sidewalks. Council did not
reach consensus on the sidewalk issue. Helling suggested school district rep-
resentatives, City Attorney and Trail Ridge Association representatives meet to
work out a cost saving solution.
COUNCIL TIME Reel 86-C32, Side 2
1. Courtney requested increased police patrol and additional lighting for Fair
Meadows Park due to citizen complaints. Staff will investigate.
2. Baker requested information about the Melrose Lake construction project as
it relates to the current lowering of the lake and questioned whether the
level would be permanent. Staff will report back.
3. Strait stated staff should review House File 0340 which will exempt bed and
breakfast homes from food establishment regulations.
4. Strait urged City staff to investigate junk on property at the corner of
Governor and Kimball owned by Max Yocum.
5. Strait stated the Ad Hoc Transit Committee will schedule discussion with
the City Council in the latter part of April.
6. Ambrisco directed Councilmembers to read the Transit Mgr.'s 3/27/86 memo
regarding ridership statistics.
Z -i7
Wi
Informal Council Discussion
April 1, 1986
Page 4
7. Ambrisco reported that the City Council Legislative Committee met last
Saturday with area legislatures.
8. Strait asked if action is needed on the taxicab request presented by Moe
Toomer for lowering of insurance limits. Helling said the request will be
on the consent calendar of next week's formal agenda.
9. Helling referred Councilmembers to the March 27, 1986, memo from Acting
Asst. Finance Director and Controller regarding recommendations for com-
puter upgrade.
10. Helling reported the scheduled Fire Department's house burning has been
cancelled.
Meeting adjourned at 8:45 PM.
Informal Council Discussion
April 7, 1986
Informal Council Discussion: April 7, 1986 at 7:00 p.m. in the Council
ION
at he ivic Center. Mayor Bill Ambrisco presiding.
Council Present: Ambrisco, Strait, Dickson, Courtney, McDonald, Zuber, Baker
T79 -P
Staff Present: Helling, Vitosh, Timmins, Karr, Smith, Franklin, Farmer,
Donner,0aey, Miller, Trueblood.
Tape Recorded: Reel 86-C33, Side 1, 60 -End, Side 2, 1 -End, 86-C34, All,
86-05, Side 1, 1 -End, Side 2, 1-11.
Planning & Zoning Matters Reel 86-C33, Side I
A. Public hearing on an ordinance to establish the name of old Highway 2
No discussion.
B. Public hearing on an ordinance to amend the zoning ordinance to
Franklin explained the revision prohibits the use of more than one monu-
ment sign on a lot, 36 square feet is the maximum allowable size per sign
face if it were placed 45 feet or more back from the property line, in a
normal sized lot is 40 feet by 150 feet.
C. Continuation bl icihearin on amendments to Chapter 27, Division 2
-en s veopmearge ca a onsn
regu a ions.
No discussion.
D. Resolution to approve the preliminary plat of Southwest Estates, Part 2.
Franklin stated the resolution is to approve the preliminary plat of
Southwest Estates, Part 2, for a 13 -lot rural subdivision, Planning and
Zoning Commission's recommendation for approval is contingent on the
developer paying for a 12 inch water main from Hunter's Run to the South-
west Estates and paying for the complete 31 feet of paving of Phoenix
Drive, and if the City changes it policy to allow lift stations, there
are easements provided to install sewers with costs attributed to the
private property owners. Farmer stated the 12 inch water main will
handle future development needs and another lift station would not be
needed in the near future. Franklin stated all discrepancies have been
resolved.
1 if
a
E.
ting a policy that no
than
Franklin stated this resolution restates Comprehensive Plan policy, the
1998 date reflects the 1983 Comprehensive Plan update projections for
development of the southwest area, and the Planning and Zoning Commission
wanted to give notice to people buying lots in the area that there would
not be assessments in the near future for the improvement of Slothower or
Rohret Roads and that public monies would not be used to bring those
roads up to City standards. Courtney stated the Comprehensive Plan for
the southwest area should be changed.
LSNRD AMENDMENTS:
Reel 86-C33, Side 1
Franklin reviewed the preliminary and final LSNRD for Blooming Prairie Ware-
house under the current ordinance and a Shive-Hattery development plan for a
BDI industrial park site under the proposed LSNRD amendment. Franklin stated
the LSNRD amendment will not allow developers to vary from the code and
ordinance requirements and the final plan would be approved administratively
if it fell within the boundaries established by the preliminary plan approved
by the City Council.
JOINT SWIMMING FACILITY PROJECT Reel 86-C33, Side 1
Randy Jordison, co-chair of the swimming pool committee, stated "The joint
swimming pool committee recommends that the swimming pool project, as pre-
sented to the City Council on Tuesday, April 1, be financed by increasing
taxes over and above the tax increase already being planned for fiscal 1987.
That is to say, if the essential City services will cost three or four per-
cent more in fiscal 1987, we will recommend the cost of the swimming pool
project to be in addition to the three or four percent increase. We would
like to ask the citizens of Iowa City whether they are willing to increase
taxes in order to finance a swimming pool project rather than ask them to
finance the project by eliminated essential services already being provided."
Zuber stated that other concerns such as the transit budget and wastewater
treatment facility need to be addressed. Jordison said citizens will be told
what the project will cost. Zuber noted that the swimming pool project pro-
jected $84,000 maintenance costs will need to be raised each year. McDonald
asked when details regarding pool usage will be worked out with the Iowa City
School District. Helling stated that a detailed agreement will be established
immediately after the swimming pool project referendum is accepted. McDonald
inquired about the status of the fiercer Park pool. Helling stated Mercer
Park pool will be open this year. Courtney noted that the Mercer Park pool
will be closed after this year. Jordison noted that the Iowa City School
Board is in agreement with the draft of the memorandum of agreement.
CITY INSURANCE PROPOSAL
Reel 86-C33, Side 2
O'Malley stated City staff was not impressed with results of the insurance
proposal from Penco and, therefore, would like to request a proposal from
Arthur J. Gallagher & Company for a property/casualty risk management program
in order to compare that proposal to the City's insurance under the retro
plan with Western Casualty.
I /�
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_v�
r -
Ed Wilson and Carlton Johnson, Independent Insurance Association of Johnson
County representatives, presented information to Council. Wilson explained
the Association was formed 40 years ago for the purpose of collectively
analyzing and recommending insurance solutions to public bodies. Wilson said
the association has markets for municipal insurance and is in a better posi-
tion to serve the City's insurance needs because of the Association's experi-
ence in servicing Iowa City's insurance needs. Johnson stated current
coverage will be renewed June 26 and the Association would like the opportu-
nity to represent Iowa City in making application to the Lloyd's of London
program through Penco. Johnson explained the bulk of the City's premium is
in the excess lines cost over and above the Lloyd's premium; and last year's
costs, the $197,000 was attributed to claim service in Lloyd's primary pro-
gram and $425,000 was attributed to excess costs - excess liability over
Lloyd's primary; Penco has a full-time claims office in Davenport; and the
Independent Insurance Association of Johnson County is close to the tempo of
the City's insurance needs. Johnson noted June 26 is the renewal date and
timing of the application to the Lloyd's program is critical.
Ambrisco asked what next year's premiums would cost if a market for primary
coverage is available. Johnson stated Western Casualty is in the process of
collecting information, premium costs should be set in two weeks, and Western
Casualty does have a primary market available for next year. In response to
Vitosh, Johnson said there could hypothetically be a 35% increase in the
retro with Western Casualty. Vitosh said the City has heard there could be
up to a 200% increase in insurance premiums and the City may need to consider
self-insurance. Vitosh noted that the City has had no problems with the type
of services offered by the Independent Insurance Association of Johnson
County. Ambrisco asked what level of self-insurance would be considered by
Iowa City. Timmins stated self-insurance similar to Sioux City's program
would be considered. Councilmembers agreed with the ad hoc risk management
committee's recommendation to proceed to request a proposal from Gallagher 8
Company.
PARKING REVENUE BONDS AND WASTEWATER FACILITIES FINANCING
Reel 86-C34, Side 2
Vitosh introduced Evensen-Dodge financial advisors Wayne Burggraaff and Chuck
Upgraff and Ken Haynie, the City's bond attorney.
Burggraaff reviewed the parking revenue bond presale analysis and issue.
Burggraaff stated the size of the issue is $1,575,000 and is being sold by
Iowa City for construction of an additional 223 parking ramp spaces; the
proposed issue is structured over a 15 -year period costing $180,000 per year
for debt service; the issuance of bonds requires the parking utility to meet
a parity test, making it necessary for an independent auditor to provide
certification of the parity test; and the City needs to make application for
a rating on the issue. Burggraaff stated the City must have a rating sepa-
rate from the City's current general obligation bond rating and the previous
parking refunding issue received a Baa rating. Burggraaff stated the only
security for the parking ramp revenue bond issue is the parking fee receipts
from the parking utility and therefore, is considered more risky than a
general obligation bond.
ti
r
Burggraaff noted that current market conditions for the bond issuance are
aff
very good and 7.75% interest rates o the bondsthipendingilegislatiBon99inathe
said the City will be covenanting to comply and a
offering statement and resolution; the date for the sale is April 15;
special Council meeting is scheduled April 15 at 6:30 p.m. to accept the
bids.
Courtney asked what a rating will cost. Burggraaff stated that Moody's bases
their rating fees according to the size of the city and the difficulty of the
rating and the fee should range $3,Oaaff3 re0comnendedneellingd if ratedebonds
could sell non -rated bonds. Burgg
because of the size of the issuance and Moody's policy to review current
financial conditions for the new issue so as to continue the rating on the
previous issue. Courtney stated the Council should address the use of park-
ing revenue receipts. Ambrisco stated the previous decision to use parking
revenues for transit was an exception and there was not a policy change.
th
yitosh stated a preliminary schedul�aaffsst ted thebeenfschedule isd fornascfollowse
wastewater treatment facility. Burgg
rate work by Metcalf & Eddy completed end of April, rate adjustment recommen-
dations submitted early May, and bond sale tentatively scheduled July B.
Burggraaff said it is important to schedule the bond sale and issuance clos-
ing before the end of August due to pending litigation on tax exempt bonds.
Burggraaff explained the wastewater treatment project could be financed with
zero coupon revenue bonds, straight revenue bonds, or a combination of reve-
nue bonds and GO bonds and a competitive sale or negotiated sale could be
used to offer the bonds. Burggraaff recommended GOebonds,c the csize t a c of ethe
tive sale because of the City's Aaa rating
issuance will attract national markets and competition is keen because of the
recent low volume of bond sales. Ambrisco inquired about the costs associ-
ated for the competitive sale. Burggraaff stated the fee that goes to the
underwriters for investment banking syndicates is distributed in the form of
a discount. Courtney asked if the financial advisor's fee could be eliminated
by utilizing a negotiated sale. Burggraaff explained the City would need
assistance from a financial advisor to handle a negotiated sale and there
would be costs associated with that assistance. In response to McDonald,
Burggraaff stated a negotiated sale is advantageous when dealing with compli-
cated issuances of debt. Burggraaff stated a dutch auction
unts metaccemes tuned bids
from underwriting companies in limited increments,
for
large issuances.
ontact with Senator Grassley's office and tax
Courtney noted he has been in c
exempt bond legislation may be enacted before September 1. In response to
Strait, Burggraaff stated the issuance for the wastewater treatment facility
will be an estimated $33-34 million.
Reel 86-C34, Side 2
SIDEWALK K CAFES
McDonald summarized previous Council discussions about sidewalk cafes, stated
that sidewalk cafes would further enhance the downtown area and would offer
something unique and progressive, and suggested trying out the concept of
sidewalk cafes for the first year from May 30 to September 7. McDonald
recommended that stringent guidelines be established to regulate the sidewalk
cafes. Timmins stated that if the City granted permission to establish
/F
_41
t'-
to
sidewalk cafes, there is a Pwoulduwantthat
to makewould
arfindinguire nthat the sidewalk
property owners and the City
Cafes would not constitute an obstruction. Timmins said that hours of serv-
ice and safety and liability need to be addressed. Timmins noted that State
Code Chapter 123 provides that cities don't have powers to limit the hours of
operation of a liquor establishment and the Iowa Beer and Liquor Control
Department's position is that cities cannot limit the hours of operation. He
has dscussed of service
leaseiagreemmentsewithst at�tdcontrolling
nd that sacceptable. Regarding
safety and liability, Timmins reminded Council that the
City
anhaanya
repaired,
non -delegable duty to keep the public right-of-way open,
thing that obstructs public use of that public right-of-way is a nuisance.
Police Chief Miller stated that the addition of outside facilities would
necessitate additional policing at a substantial cost. Strait asked if lease
provisions could require the establishment to hire off-duty police officers
to police the area. Miller stated that traditionally Iowa City Police have
handled policing duties within the community. Zuber raised concerns about
the impact on abutting businesses tsemins ttaiat ep
ula-
tions do not appyothePlazaarea; outdoorervicareas esblshedrior
to 1984 are exempted and Council needs to clearly stated rationale for the
outdoor service area exemptions. Zuber stated that sidewalk cafes should go
through the design review process.
Melling stated sidewalk cafes should be monitored closely, raised concerns
about the pedestrian flow in the Plaza area and restricting access to the
adjoining storefronts, then asked Council to clarify if sidewalk cafes would
be permitted only on the Plaza. Melling suggested that sidewalk cafe permits
be automatically renewed for a second year if there are no problems, similar
to what is done for Plaza vendors. Timmins stated the State Liquor Depart -
tion anera-
d,ttherefore,tthe City should ion that the �tonlynlease not �for �a term sh the moftthree mhs of onths
each year.
itof Council directed staff to develop the sidewalk cafe concept on
Majory
the Plaza only.
COUNCIL TIME/AGENDA
1. (Agenda Item 13.c.(2)
In response to Strait,
from the Copper Dollar
Reel 86-C35, Side 1
Cancel Sunday sales permit for Copper Dollar.)
Karr stated no communication has been received
regarding Sunday sales permit.
2, (Agenda Item 93.e.(5) - Mel Toomer/insurance limits.) Strait suggested
utilizing the amount of insurance currently used or using $300,000.
Council agreed to have the present requirements remain.
3. Strait asked what action has been taken regarding the problems at the
Yocum construction sight. Timmins stated he will contact Yocum at the
end of the week to ask him to clean up the construction site. Timmins
enment notedam
ordinancetto regulate conshe ant uction debris onnconstructionosites.
the nuisance
4, (Agenda Item 03.d.(1) & (2) - Resolutions re: sanitary sewer and pave -
improvements
/Dean
statedsinThird
Addition.)
Zuber requested that the
cost
-V—/ S,
6
5. Dickson noted that Marge Penney has resigned from the Human Services
Coordinator position. Helling stated staff is reviewing that position.
Dickson voiced appreciation for the job done by Ms. Penney.
6. (Agenda Item A3.e.(3) - Smith request, Fairview Park.) Courtney stated
Smith previously contacted him regarding problems at Fairmeadows Park.
7. Courtney stated there are many abandoned cars located in the area on
First Avenue near Senor Pablo's and asked staff to take action as it
applies to the abandoned car ordinance.
8. McDonald noted the memo from the City Clerk and asked Council to con-
sider a taxicab driver's request to purchase space on the east end of
the commercial loading zone on the 100 block of Washington Street for a
taxicab stand. Councilmembers noted the area is already congested with
traffic and delivery trucks and denied the request.
9. Ambrisco stated the Broadband Telecommunications Commission is holding
an executive session Tuesday morning and has requested Councilmembers to
attend the meeting. Ambrisco and Zuber volunteered to attend the meet-
ing.
10. (Agenda Item A17 - 28E mutual fire aid agreement.) Timmins stated a new
section was added to the mutual aid agreement because the Iowa Code
Chapter 28E requires there be an administration to administer the agree-
ment. Timmins noted that the Johnson County Mutual Aid Association will
perform that function.
Meeting adjourned at 9:35.
2-/9
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