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HomeMy WebLinkAbout1986-04-08 Bd Comm minutesr - APPROVED MINUTES FORMAL MEETING PLANNING AND ZONING COMMISSION WEDNESDAY, MARCH 5, 1986 - 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS ME14BERS PRESENT: Cooper, Dierks, Horowitz, Perry, Wallace MEMBERS ABSENT: Jordan, Scott STAFF PRESENT: Beagle, Boyle, Franklin, Manning RECOMMENDATIONS TO CITY COUNCIL: I. Recommend approval of subdivision item S-8508, an amendment to the Large Scale Non -Residential Development Plan for Macbride Addition, BDI, Lot 2, submitted by Lyle Miller. 2. Recommend approval of subdivision item S-8601, the amended preliminary and final Large Scale Non -Residential Development Plan for Blooming Prairie Warehouse, 2340 Heinz Road. 3. Recommend approval of the amended ordinance for the Large Scale Non - Residential Development Regulations, Chapter 27 of the Iowa City Municipal Code, to permit administrative approval of final development plans. REQUESTS TO THE CITY MANAGER FOR STAFF ASSISTANCE: None. CALL TO ORDER: Chairperson Horowitz called the meeting to order at 7:30 p.m., correcting the agenda with the addition of item B. Public Discussion and C. Consid- eration of the Minutes of the February 6, 1986 meeting. Under Other Business, Chairperson added number 3. Other. PUBLIC DISCUSSION: There was no Public Discussion. CONSIDERATION OF THE MINUTES OF FEBRUARY 6, 1986: Cooper moved to accept the minutes of February 6, 1986 as read. Wallace seconded the motion. The motion carried. 5-0. SUBDIVISION ITEMS: Public discussion of an application for approval of an amend- ment Macbridethe Addition, Scale Lot 2 Non -Residential submitted d by Lyle Miller. for 1. 5-8508. .5� 7 W, � � r - MINUTES PLANNING E ZONING COMMISSION 14ARCH 5, 1986 PAGE 2 Beagle explained the concern of the applicant to include "manufactur- ing" as a potential use with the LSNRD which the Commission approved in May of 1985. The applicant has acknowledged the necessity to comply with requirements relating to parking and screening at the time of development. Beagle added that all deficiencies and discrepancies outlined in the staff report and discussed at the informal meeting of March 3, 1986 had been resolved. Staff recommended approval of this application. Wallace questioned whether the Agreement drawn between Macbride Addi- tion, Inc. and the City of Iowa City was approved. Beagle affirmed. Perry expressed concern with the parking situation if the structure were to convert to other uses requiring fewer spaces. Beagle explained the parking would be physically in place and would not change. The Agreement clarifies that the applicant and successors will comply with all City ordinances and regulations. Perry moved to approve subdivision item S-8508, an amendment to the Large Scale Non -Residential Development Plan for Macbride Addition, BOI, Lot 2, submitted by Lyle Miller. Cooper seconded the motion. The motion carried, 5-0. 2. S-8601. Public discussion of an application for approval of an amended preliminary and final Large Scale Non -Residential Development Plan for Blooming Prairie Warehouse, 2340 Heinz Road; 45 -day limitation period: April 4, 1986. The Commission granted approval to the original LSNRD in 1983. Beagle explained the applicant is interested in construction of an 8,960 square foot warehouse addition. All deficiencies and discrepancies outlined in the staff report and discussed at the March 3, 1986 infor- mal meeting were resolved. Staff recommended that the plan be approved. Horowitz clarified that the concern over the size of the storm sewer pipes had also been resolved. Cooper moved to approve subdivision item S-8601, the amended prelimi- nary and final Large Sale Non -Residential Development Plan for Blooming Prairie Warehouse, 2340 Heinz Road. Wallace seconded the motion. The motion carried, 5-0. OTHER BUSINESS: Public discussion of amendments to the Large Scale Non -Residential Development regulations, Ch. 27. Franklin presented a corrected version of the ordinance discussed at the informal meeting held March 3, 1986. In review, Franklin clarified the following corrections. 5�9 al -.4 r - MINUTES PLANNING E ZONING COMMISSION MARCH 5, 1986 PAGE 3 Page 3, (b)(5): "each building within the development." Page 3, Sec. 27-39: "and of all other applicable City ordinances." As well as corrections of capitalization. Page 4, addition at top of the page: If a building permit has not been issued within thirty-six (36) months of the date of original plan approval, a new preliminary plan must be approved according to the procedures of Section 27.39. In no case shall approval of the preliminary plan conflict with any zoning ordinance or map or have the effect of nullifying the intent of this division." Page 5, addition at top of the page: In the event the final plan submitted does not deviate from the parameters of the preliminary plan and review by the city reveals that all plans and specifications for the construction of improve- ments as required by the city have been met, the final plan shall be approved by the City Manager or his/her designee prior to issuance of a building permit unless both the city and the owner waive the requirement in writing. ., or which does not show compliance with all applicable City ordinances." Page 6, (1): addition of "Comprehensive Plan." Page 7/8, Sec. 37-44, (b): change in order of sentence Franklin noted that the changes included in the ordinance related to procedure, and there were no conceptual changes. Horowitz felt the Commission could possibly include Educational/Scien- tific/Non-profit institutions under the Definition, Section 27-36. Franklin explained that religious institutions and most private schools were reviewed by the Board of Adjustment as a special exception, and the review process is much the same. She also pointed out that public schools were not within the jurisdiction of the City and that any privately owned scientific or research facility would be considered a commercial or industrial establishment. PUBLIC DISCUSSION: Ly le�Mille_r, 7 Princeton Court, Iowa City, Board member and former presi- entt BDI. Miller expressed appreciation to the Commission for the short- ening of the time period of approval for the LSNRD. Companies looking for sites do not want to wait. Miller recommended the Commission find in favor of the proposed amendments. 569 Ni r- MINUTES PLANNING & ZONING COMMISSION MARCH 5, 1986 PAGE 4 Dierks moved to approve the amended ordinance for the Large Scale Non - Residential Development Regulations, Chapter 27 of the Iowa City Municipal Code, to permit administrative approval of final plans. Perry seconded the motion. The motion carried, 5-0. 2. Public discussion of the development policy for Area 4 of the Fringe Area Policy Agreement. Wallace rch 96 meeting. moved C operodefer seconded the motion.is item til the The motion carried, 158formal 0, 3. Other. Horowitz noted that a letter was received from John Cruise represent- ing Southwest Estates (S-8514) granting a waiver of the 45 -day review period to (and including) March 20. 4. Election of officers. For the office of Chairperson, Wallace nominated Tom Scott. Perry seconded the motion. The motion carried, 5-0. WFor the office of Vice allace seconded the motion. rpThe omotionocarried, orwitz n�ed Horst Jordan. 5-O ierks. Cooper seconded the Se motion. The motion Perry For the office of ed, 4-0-1 (Dienominated rks abstained). The meeting adjourned at 8:00 p.m. Minute submitted by Linda Manning. Approved by: a•` y ier s, Secre ary 56 9 �I MINUTES SCJjEEt t7 {r�;i✓ FORMAL MEETING PLANNING AND ZONING COMMISSION THURSDAY, MARCH 20, 1986 - 7:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Cooper, Dierks, Horowitz, Perry, Scott, Wallace MEMBERS ABSENT: Jordan STAFF PRESENT: Boyle, Franklin, Manning RECOMMENDATIONS TO CITY COUNCIL: 1. Approval of the application submitted by Frank Eicher of a preliminary plat for Southwest Estates - Part Two, of 22.64 acres located north of Rohret Road, with the contingency that the developer bear the cost of extending a 12" water main from Hunters Run subdivision to and through Southwest Estates, Part 2, and the cost of 31' of paving for Phoenix Drive. 2. Adoption of the fallowing policy: that no improvements other than routine maintenance be made to Rohret Road west of Highway 218 and Slothower Road until the year 1998 or later. 3. Approval of the application submitted by New Life Fitness World for the preliminary and final Large Scale Non -Residential Development Plan of 2.04 acres located at the intersection of Mormon Trek Blvd. and Westside Drive. 4. The Commission recommends to the Fringe Area Policy Committee the selection of Alternative 4, limited development along Rapid Creek Road, and that the necessary implementation tools outlined on page 13 of the Rapid Creek Area Study be adopted by the County coincidentally with amendment of the Area 4 Policy. 5. In regard to the Urban Planning Division work program, the Commission recommends to City Council that if revision of the subdivision regula- tions and the update of the Comprehensive Plan depend upon filling the present staff vacancy, the Commission supports the hiring of a staff member. 6. There is a consensus of the members of the Planning and Zoning commis- sion that changes to the ordinance amending the zoning regulations concerning monument signs in the CB -10 zone to permit only one monu- ment sign on a lot reflects the original intent of the Commission. REQUEST TO THE CITY MANAGER FOR STAFF ASSISTANCE: That the staff investigate the grading being done south of Weeber Street to determine if the street is being extended. CALL TO ORDER: Chairperson Scott called the meeting to order at 7:35 p.m. S69 MINUTES FORMAL MEETING PLANNING & ZONING COM14ISSION MARCH 20, 1986 PAGE 2 PUBLIC DISCUSSION: There was no Public Discussion. CONSIDERATION OF THE MINUTES OF MARCH 5, 1986: Horowitz moved to accept the March 5, 1986, minutes as presented. Wallace seconded the motion. The motion carried unanimously, 6-0. SUBDIVISION ITEMS: 5-8514. Public discussion of an application submitted by Frank Eicher or approval of a preliminary plat for Southwest Estates - Part Two, of 22.64 acres located north of Rohret Road; 45 -day limitation period: March 20, 1986. Franklin explained that the plan involved a 13 lot rural residential subdivision._ One of the issues she felt the Commission should address involved the configuration of the streets relative to the future de- velopment of the 150 acre tract. Staff felt the configuration was satisfactory and would not negate the possibility of appropriate future development of the tract. The second issue Franklin felt the Commission must look at involved who would bear the burden of costs. Presently the extension of city services to the area is not economically feasible for the City; the burden must then fall on the developer. Franklin explained that representatives of Frank Eicher stated he is willing to pay the costs of the extension of a 12" water main from Hunters Run to and through Southwest Estates, Part 2 and the cost of 31 feet of paving for Phoenix Drive. Staff noted that all the deficiencies and discrepancies have been resolved. Public Discussion: There was no public discussion. Commission Discussion: Perry questioned staff whether it was necessary to address the issues of water extension and overwidth paving in a separate motion. Boyle felt it could be specified in the motion. Perry moved to approve the application submitted by Frank Eicher of a preliminary plat for Southwest Estates - Part Two, of 22.64 acres located north of Rohret Road, with the contingency that the developer bear the cost of extending a 12" water main from Hunters Run subdivi- sion to and through Southwest Estates Part 2, and the cost of 31' of paving for Phoenix Drive. Horowitz seconded the motion. S,Z9 r MINUTES FORMAL MEETING PLANNING & ZONING COMMISSION MARCH 20, 1986 PAGE 3 Horowitz, in seconding the motion, explained that she would vote in favor of the development because this proposal reflected consideration of the proximity of this first phase of the development of the whole tract to existing development in Hunters Run; the extension of water to this phase can lead logically to the provision of water to the westerly portion of the tract in the future. Scott noted for the public record that the developer had met the Commission and the City halfway in attempting to meet the concerns of the City, relating to the extension of city services to the southwest area, and development out of phase with the Comprehensive Plan. Scott noted that the Commission discussed at some length disincentives to developers who wanted to develop out of phase development. Scott reminded the Commission of their intent to address the issue of Slothower and Rohret roads in a second motion. The Commission unanimously approved the motion, 6-0. In regard to the future improvements of Slothower and Rohret roads, Horowitz felt property owners need to be aware of when the improve- ments would take place. Cooper asked if this cost would be borne by the property owners. Scott responded that the City has options, one of those being assessment. Franklin interjected that the cost is usually shared, using some public funds. Horowitz questioned whether the whole tract would be assessed or just those fronting the road. Franklin answered that those fronting the road would be assessed as well as those within 300 feet. Horowitz, stressing that development was discussed for the whole 150 acres, felt the whole tract should be assessed since the whole tract benefits from the improvements. Boyle mentioned that the issue of who should be assessed for the improve- ments would be negotiated when the assessment occurs. He added that the property owners would not bear the full cost. Horowitz moved to recommend adoption of the following policy on the part of the City of Iowa City: that no improvements other than rou- tine maintenance be made to Rohret and Slothower roads until the year 1998. Perry seconded the motion. Regarding the Comprehensive Plan, Scott explained that this area is scheduled for development in 1998 or later. The City is not in a position to fund capital improvements until then. It is in fairness to property owners, that the Commission encourages the City Council to adopt this policy recommendation as a matter of public record. Scott added that the policy recommendation may be changed by City Council. Wallace expressed concern with what would happen to the policy recom- mendation if the area is developed before 1998. Scott reminded the Commission that the City Council can change the policy recommendation at any time. sc9 _Ilq r - MINUTES FORI1AL MEETING PLANNING & ZONING COMMISSION MARCH 20, 1986 PAGE 4 Franklin suggested the Commission distinguish in the recommendation between Rohret Road west or east of Highway 218. Horowitz added to the recommendation "Rohret Road west of Highway 218." The Policy Recommendation passed, 5-1-0, with Wallace voting in the negative. 2. S-8603. Public discussion of an application submitted by Byron Beeler or preliminary plat approval of Riverview Estates - Part Two, located in the County. This is a courtesy review of the plat located within the two-mile extraterritorial jurisdiction of the City of Coralville. Franklin stated the applicant will be revising the plats, and also make changes in the septic system mentioned in the staff report of March 10, 1986. Deferral to April 17, 1986, was requested. Cooper moved to defer discussion on the application submitted by Byron Beeler until the April 17, 1986, formal meeting. Wallace seconded the motion. The motion carried unanimously, 6-0. S-8604. Public discussion of an application submitted by New Life fitness World for approval of a preliminary and final Large Scale Non -Residential Development Plan of 2.04 acres located at the inter- section of Mormon Trek Blvd. and Westside Drive; 45 -day limitation period: March 21, 1986. Franklin stated that a revised plan correcting the issues which were outstanding after the Monday night informal meeting was received. The trees are noted to comply with the Airport Overlay Zone. Also noted on the plan is a provision that a certified land surveyor will certify that the building is in compliance with the Airport Overlay Zone. Franklin also noted that all discrepancies and deficiencies outlined in the memo of March 20, 1986, have been resolved. Horowitz moved to recommend approval of the application submitted by New Life Fitness World of the preliminary and final Large Scale Non -Residential Development Plan for 2.04 acres located at the inter- section of Mormon Trek Blvd.'and Westside Drive. Dierks seconded the motion. Horowitz stated that based on the staff recommendation and the appli- cants' resolution of erosion control, drainage and Airport Overlay Zone issues, she recommended approval of the application. Perry asked staff at what time would sidewalks be added to the area. Franklin explained that in the West Side Park subdivision, sidewalks are deferred untilthere is sidewalks would then development come from the rh sidentialarea enorth;st and the to the north. Horowitz noted to the applicant the Commission's concern with the number of parking applicant mentioned that the aces 1plans dshow ten xtrato the iparkinguspaceThe s. 9G9 =1� a MINUTES FORMAL MEETING PLANNING 8 ZONING COMMISSION MARCH 20, 1986 PAGE 5 Approval of the plan was granted unanimously, 6-0. ZONING ITEMS: 1. Public discussion of amendment to the Planned Development Housing Overlay Zone (OPDH), Section 36-47. Scott announced to the public present that the commission intended to defer voting on this item until the April 3, 1986, formal meeting. Franklin briefly outlined the major changes involved, adding that it was much like the existing code except: 1. The new ordinance allows OPDH development on a tract of land less than two acres. The OPDH would be considered when a conventional subdivision would not be the best way to develop. 2. Another change involves procedures. The preliminary plat would establish the concept of the planned development and be approved by ordinance. The ordinance would essentially rezone the prop- erty. Approval of the ordinance would require the action of the Commission and the Council. The final plat approval would be granted administratively by the staff. Currently the final plat is approved by resolution. Public Discussion: Merle Trummel, 314 W. Benton, Iowa City. Trummel felt the lan- guage o Fe new ordinance implied that the OPDH could be applied to any vacant lot in the city. With a 1/4 acre vacant lot next to his property, Trummel expressed concern that this could turn into a higher density lot. Also when submitting the preliminary plan, the ordinance asks for a range of dimensions. Trummel felt this was too broad and should be tightened up. Under additional stan- dards for less than two acres, Trummel asked how the results of the notification of property owners within 600 feet, and the meeting between property 'owners and developer would be conveyed to the Commission. Scott responded to Trummel that the Commission discussed the issue of notification and the meeting at the informal meeting. The Commission will delete "and obtain their support." They will also have a record of the notification and the meeting made available to the Planning and Zoning Commission. Trummel also mentioned a reservation regarding zero lot lines for single-family housing. He realized that this is not specifically at issue in the ordinance, but with less than two acres, the Commission will see much more activity with the zero lot line development and problems relating to maintenance easements and drainage for detached zero lot line houses. S69 i MI IIUTES FORMAL MEETING PLANNING & ZONING COMMISSION MARCH 20, 1986 PAGE 6 Scott asked Boyle if reversion to the underlying zoning was possi- ble if the preliminary plan was not developed, i.e. no building permit was issued, and a change in zoning was then required. Boyle stated there could not be automatic reversion. Regarding extensions of the expiration date of preliminary plans, Scott felt two six-month extensions could be granted. Boyle agreed that this was a possibility. Franklin added that the expiration period could be set relative to each preliminary plan in the ordinance of approval. Perry noted that the press release on this subject alerted Mr. Trummel to attend the meeting to express his concerns. Scott stated the next meeting would involve discussion of the issues raised by the Commission and the issue of whether there should be a minimum size tract for applicability. Horowitz moved to defer discussion of amendments to the Planned Development Housing Overlay Zone (OPOH), Section 36-47 until the April 3, 1986, formal meeting. Cooper seconded the motion. The motion carried unanimously, 6-0. OTHER BUSINESS: Public discussion of the development policy for Area 4 of the Fringe Area Policy Agreement. Horowitz moved to recommend to the Fringe Area Policy Committee the selection of Alternative 4, limited development along Rapid Creek Road and that the necessary implementation tools outlined on page 13 of the Rapid Creek Area Study be adopted by the County coincidentally with amendment of the Area 4 Policy. Perry seconded the motion. In review of the study, Scott stated that the Commission felt Alterna- tive 4 would best handle what is happening in that area. There has been limited development along Rapid Creek Road. Since the County has approach development along Rapid Creek Road although the policy of Area 4 discourages this, Alternative 4 is a realistic alternative. Horowitz stated her agreement that Alternative 4 is the most pragmatic approach to the area. Horowitz asked if Alternative 4 would demand more staff time from the County. Franklin stated it would require more review. Perry also agreed with Alternative 4, and asked staff how the approval process would continue. Franklin responded that the County Zoning Comnission has also recommended Alternative 4. The recommendations of the two Commissions will go to the Fringe Area Policy Committee and then go before the Board of Supervisors and the City Council. Perry wondered what direction discussion has taken at public hearings for 56 9 Wi MINUTES FORMAL MEETING PLANNING & ZONING COMMISSION MARCH 20, 1986 PAGE 1 the County. Franklin felt the reactions were mixed; there is concern over too much development causing problems with sewer and water. Yet with no development, the status of Rapid Creek Road may change so that the level of maintenance is decreased. The motion to submit the recommendation of Alternative 4 to the Fringe Area Policy Committee was carried unanimously, 6-0. 2. Public discussion of Urban Planning Division work program. In regard to the March 14, 1986, memorandum from Don Schmeiiser'n Direc- tor, Planning & Program Development to Dale Helling, 9 y Manager, Scott noted the priorities for planning staff are broken down into ongoing activities, ad hoc tasks and long-range tasks. Horowitz questioned why development of an acceptable open space ordi- nance is considered a long-range task. Franklin stated the ordinance requires a significant amount of study. With two associate planners, one would handle long-range tasks. Since there is presently only one, staff can only handle ongoing tasks. Perry asked about the timeframe of those items that are not goals of the Council. Franklin stated they are on different time tables de- pendent on who wants them done. In speaking for the Commission relative to past discussions, Scott noted that the revisions to the subdivision regulations, listed as a long-range task, would "be deferred to at least FY87." Scott stressed that this item should be started in calendar year 1986. The Commis sion has for years spoken of the need to look at the need to revise the subdivision regulations. He suggested the Commission recommend to City Council that if it takes the filling of the present vacancy on staff level to handle a study of the revision of the subdivision regulations as well as the Comprehensive Plan, the Commission stands on record as supporting the hiring of staff. The Commission expressed consensus on this. 3. Committee Assignments. Scott announced the following assignments: Wallace: Riverfront Commission Horowitz: Historic Preservation Commission Jordan and Horowitz: Urban Environment Ad Hoc Committee Cooper: Chamber of Commerce Environmental Concerns Committee Scott noted that the Commission had previously recommended to the Council that Perry be appointed to the Johnson County/Iowa City Air- port Planning and Zoning Commission. 4. Planning and Zoning Commission Information. 569 �l =its r - MINUTES FORMAL MEETING PLANNING & ZONING COMMISSION MARCH 20, 1986 PAGE 8 Franklin mentioned to the Comnission that two requests had been re- ceived for lighted awnings for Hawkeye Heaven on Dubuque Street be- tween Washington Street and Iowa Avenue and for Simny's on Linn Street. Discussion of whether the Commission wants to permit this type of signage will be on the next agenda. Franklin also distributed a revised sign ordinance regarding monument signs, which specifies that there may be only one monument sign per lot in the CB -10 zone. The provisional section is deleted since it would be redundant. The Commission agreed their intent was to have only one sign. Boyle suggested the Commission adopt a resolution that they concur with the change. Horowitz moved that there is a consensus of the members of the Plan- ning and Zoning Commission that the changes to the ordinance amending the zoning regulations concerning monument signs in the CB -10 zone reflect the original intent of the Commission. Wallace seconded the motion. The motion carried unanimously, 6-0. Dierks requested staff to investigate what the heavy equipment is doing south of Weeber Street. Wallace requested that the information relating to Boyrum Street include information on the timing of the signal lights at Boyrum and Highway 6. ADJOURNMENT: Dierks moved to adjourn. Perry seconded the motion. The motion carried, 6-0. The meeting adjourned at 8:50 p.m. Minutes submitted by Linda Manning. Approved by: Sally Dierks, ecretary 5`9 MINUTES IOWA CITY RIVERFRONT COMMISSION WEDNESDAY, MARCH 5, 1986 - 7:30 P.M. IOWA CITY PUBLIC LIBRARY, ROOM B MEMBERS PRESENT: Gerleman, Helmer, Leo, McGuire, O'Brien, Wachal, Wielert MEMBERS ABSENT: Boutelle, Daly, Wallace, Watson STAFF PRESENT: Rockwell, Angus OTHERS PRESENT: Cheryl Contant, Mike Ellis, Kathleen Uehling, and sev- eral journalism students RECOMMENDATIONS TO COUNCIL: None. CALL TO ORDER: Chairperson Leo called the meeting to order at 7:35. Rockwell introduced Contant, Ellis and Uehling. REVIEW AND APPROVAL OF FEBRUARY 5, 1986, MINUTES: O'Brien moved and Wachal seconded the motion to approve the February 5, 1986, minutes as submitted. MOTION CARRIED. ELECTION OF CHAIRPERSON AND VICE-CHAIRPERSON; APPOINTMENT OF REPRESENTA- Leo mentioned that Bill O'Brien could no longer serve as an Iowa City representative on the Riverfront Commission, because his residence is outside the city limits in Johnson County. MOTION: Wachal moved• and Gerleman seconded the motion to ask O'Brien to serve as a consultant to the Commission until a Johnson County representa- tive position opens up. At that time, a letter should be forwarded to the Johnson County Board of Supervisors over the signatures of the current Johnson County representatives (Daly, Leo, and Wachal) requesting O'Brien's appointment as a County representative to the Riverfront Commis- sion. MOTION CARRIED UNANIMOUSLY. MOTION: Gerleman moved and Wachal seconded the motion to elect Ray Helmer asBe Riverfront Commission Chairperson. MOTION CARRIED UNANIMOUSLY. MOTION: Leo moved and Wachal seconded the motion to elect Jim Daly as the Riverfront Commission Vice -Chairperson. MOTION CARRIED UNANIMOUSLY. Bob Wachal was appointed by Chairperson Helmer with the unanimous consent of the Commission to serve as the Riverfront Commission's representative on the Urban Environment Ad Hoc Committee. 570 r - MINUTES IOWA CITY RIVERFRONT COMMISSION MARCH 5, 1986 PAGE 2 ATION OF SURVEY AND CONTENT IDEAS Mike Ellis, University of Iowa Geography student, explained that he was investigating the physical and technical side of the issue. He had photo- graphed the Normandy Drive area and noted that the river was undercutting the concrete block on the bank. Helmer asked Ellis to present his slides at the next Commission meeting on April 2. Ellis responded that he could do so, but would also like to preview the slides in mid-March with any interested Commission members. Leo suggested that Ellis' slide presenta- tion be used as part of the June River Month display at the library. McGuire asked that Ellis have two sets of slides made so that the Commis- sion could purchase one set for its own use. Ellis agreed to do so. Ellis pointed out that he would be looking at commercial as well as resi- dential properties along the river. He had noted in the Normandy Drive area that riprap around one owner's dock was having an upstream displace- ment of energy (undermining) effect. Uehling then presented the draft of a survey she had designed for owners of commercial or residential properties along the river from CRANDIC Park to Mesquakie Park. Uehling plans to mail the survey; then do follow-up calls to those who don't mail back their survey forms. She hopes to get as complete an assessment as possible of riverbank erosion problems in Iowa City. Leo asked ,if the survey could be coded so that each individual property could be matched with the owner's response for that property. Contant affirmed that it would be useful for the Commission to be able to identify where there is interest in erosion control versus where there is no inter- est. The survey could be used to identify reaches of the river experienc- ing erosion problems and to target those who are interested in pursuing erosion control. Wachal suggested adding an option to Question 2: My neighbors and I should take action..." Wachal thought that the respondent should not be limited to one choice on Question 2. Contant arguedthat limiting the response to one answer was the best way to elicit "the most preferred option." Wachal asked that a "next preferred option" be included. Several Commissioners thought that Question 2 should have an option, such as: "I think it is aesthetic to leave it the way it is." McGuire asked if this would be an attempt to measure the level of laissez-faire. McGuire requested that Question .5 be clarified to specify "materials" instead of "techniques." Wielert proposed asking the respondent to cate- gorize whether they considered a material "suitable or unsuitable." Leo suggested that "retaining wall" be added as an option to Question 5. Leo recommended that Questions 7 and 8 be placed at the beginning of the suvey as omments torUehling. He also recommended ons I and 2. 1pr printing ert mthe dsurvey tonfgoldenrodwritten -colored paper. 570 r MINUTES IOWA CITY RIVERFRONT COMMISSION MARCH 5, 1986 PAGE 3 REPORT ON RIVERBANK OWNERSHIP AND OBLIGATIONS: Rockwell reported on the information transmitted to her by Ray Downing of the State Conservation Commission and responded to Helmer's question on the vegetative definition of the "ordinary highwater mark." He expressed concern about people using fill to change riverbank ownership demarcations. Helmer asked Rockwell to contact the U.S. Corps of Engineers office in Rock Island, Illinois, to determine if funds were available for erosion control projects. Leo asked Rockwell to investigate the Corps' action of riprapping a bank and asphalting a road of a Twin View Heights property after the owner had charged the Corps with causing erosion of that prop- erty. Rockwell mentioned that information was being forwarded from the City of Des Moines on a project involving reshaping and planting a high riverbank to beautify and control erosion on it. Helmer asked each Commission member to take it upon him/herself to write requesting information from communities where they have noted riverbank beautification projects, which might be tried in Iowa City. REPORT ON SIDEWALK SITUATION (BURLINGTON STREET TO IOWA AVENUE): Rockwell reported that the Iowa Department of Transportation, the City of Iowa City Engineering Department and the University of Iowa Facilities Planning Department agreed in separate statements that installing a side- walk along the highway 1) would be unsafe for pedestrians, 2) would in- crease liability problems, and 3) no one would be willing to take on maintenance, including snowplowing of the sidewalk. Rockwell noted that the Riverfront Commission had been similarly rebuffed in a previous at- tempt to establish a bikeway at that location. McGuire recommended that the Commission take no action on this issue --not because it isn't a serious concern, but because the Commission should expend its energies on constructive causes. Chairperson Helmer tabled the item and recommended that each Commission member take a walking tour of the proposed sidewalk site during the next few weeks. UPDATE ON CRANDIC PARK BOATHOUSE PROPOSAL: Rockwell reported that Bill Cappuccio, Floodplain Management Division, the Iowa Department of Water, Air and Waste Management (IDWAWM), had stated that IDWAWM would probably grant a variance to construct a boathouse in a floodplain, because IDWAWM looks favorably on this type of activity as a promotion and preservation of open spate/parkland use. IDWAWM will need assurance from the Iowa City Rowing Club's architect that in case of flooding, the structure will not float away, collapse, have lateral move- ment or suffer material damage. 570 r - MINUTES IOWA CITY RIVERFRONT COMMISSION MARCH 5, 1986 PAGE 4 Rockwell added that Dr. Sprague of the Iowa City Rowing Club intends to submit a letter to Council through the Parks and Recreation Commission requesting Council approval of the concept. If Council endorses the concept, Sprague plans to apply to the Iowa City Board of Adjustment and IDWAWM for a variance. UPDATE ON RIVER REGULATION ACTIVITIES: Wielert reported that he and Watson had discussed various strategies for a river use survey. There are numerous factors to consider, such as loca- tion, type of use, weather conditions, river depth, time of week, day and season, etc. Watson and Wielert felt that such hefty survey requirements were beyond the scope of the City's summer interns. Wielert suggested enlisting people who live along the river to do some informal surveying of recreational uses of the river. Gerleman supported Wielert's suggestion. He also felt the Comnission should wait and see what happens in regard to boating safety this summer. Leo requested that Wielert contact Daly to see if his neighbors would be interested in undertaking a river use sur- vey. Wielert assented. Rockwell noted that part of the Board of Supervisors' proposal to the State Conservation Commission included an offer to post ICC boating rules near boat ramps on the Iowa River in Johnson County. The Commission may want to work with the Board and ICC to select the most appropriate rules for such postings. COMMITTEE REPORTS ON JUNE RIVER MONTH ACTIVITIES: 1. Safe Boatin Week: Helmer agreed to do a layout of safe boating rules or yers an us posters, which would be distributed during Safe Boating Week, Sunday, June 1, through Saturday, June 7. It was also recommended that press releases on safe boating rules be forwarded to local radio stations and newspapers. 2. Photo Contest: Wielert offered to distribute photo contest posters an r�6 oc u�in the Iowa City School System and O'Brien said he would post information at his businesses. 3. Riverbank Cleanup: The Committee will report to the Commission in Wit- 4. Public RelationslR co nition Award: Leo and O'Brien offered to assist wit pu tc re attons an the award nominations. 5. LibrarX Dis la : McGuire will incorporate the slide show and sculp- ture display t eas in the library display set for June 16 to July 11, 1986. 570 M MINUTES IOWA CITY RIVERFRONT COMMISSION MARCH 5, 1986 PAGE 5 REPORT BY TERRELL MILL PARK CDBG COMMITTEE: Rockwell reported that Daly had done some preliminary investigation on park benches, and had located four or five benches, which would cost about $100 apiece. The full committee will bring a proposal forward to the Commission at the April 2 meeting. DISCUSSION OF GIFTS AND FOUNDATIONS POLICY FOR THE CITY: Discussion was deferred until more information and a more clearly -stated policy are available. OTHER: Rockwell handed out information on conducted by the University of Iowa the University power plant. a bank stabilization project being in conjunction with improvements to Rockwell mentioned that the widening of North Dubuque Street by the City has necessitated a land swap. The Phi Delta Tau fraternity has given up frontage property in exchange for side yard property, which runs back to the riverbank. A permanent easement for a bike path was granted within the riverfront property. ADJOURNMENT: The meeting was adjourned by acclamation at 9:15 p.m. I e, � 1 570 i MINUTES CIVIL SERVICE COMMISSION MARCH 18, 1986 - 6:30 PM IOWA CITY RECREATION CENTER, ROOM A MEMBERS PRESENT: Walker, Maxwell, Murphy STAFF PRESENT: Steinbach SUMMARY OF RELEVANT DISCUSSION The meeting was called to order at 6:30 PM by Chairperson Bruce Walker. Walker reviewed the appeal filed by Dell Richard on behalf of Elmer Brenneman. Walker explained that he had a phone conversation with Mr. Richard and they agreed that the Commission would continue with the promo- tional interviews as they were already scheduled. If the Commission decided to certify a list at that time Mr. Richard would be called and allowed to address the Commission prior to certification. Walker spoke with Assistant City Attorney Boyle who agreed with this procedure. Com- missioners agreed to proceed with the interviews and set Wednesday, March 26 at 12:30 PM as the date for the hearing on the appeal. Commissioners agreed not to certify the promotional lists until after Mr. Richard had the opportunity to address the Commission. Dependent upon the outcome of the appeal, certification may or may not be necessary. The agenda will be posted and will include 1) old business, 2) hearing of Brenneman appeal, 3) certification and 4) new business. The Commission held promotional interviews for positions of Fire Lieuten- ant and Fire Captain. Meeting adjourned at 8:45 PM. 571 r MINUTES CIVIL SERVICE COMMISSION MARCH 11, 1986 - 12:00 NOON IOWA CITY RECREATION CENTER, ROOM B MEMBERS PRESENT: Walker, Maxwell, Murphy STAFF PRESENT: Steinbach, McGrath OTHERS PRESENT: Fire Chief Donner, Battalion Chief Kloos, Lieutenant Stutzman, Firefighters Craig, Connell, Crow, Hopkins, Rocca, Humpston, Berry SUMMARY OF RELEVANT DISCUSSION: The meeting was called to order by Chairperson Walker at 12:00 noon. The first item was fire promotional written tests. Walker wanted to know why only one person passed the Lieutenant's test. He asked for input from the attending firefighters. Many suggestions were given by the firefighters which were as follows: 1. The Commission should not have set a predetermined cutoff for passing but should have waited until the test had been taken and set a per- centage for cutoff. It was alleged that this was the IPMA recommended way of establishing a cutoff and the Commission chose to set one despite this. Walker noted that IPMA only suggests the above as a possible way of establishing cutoff point. 2. Commission set 70% passing standand and that is what they should stay with despite unhappiness among the firefighters about the majority not receiving a passing mark. The firefighters felt that it would look bad for the Commission to change its standard again after already setting one and that it would be unfair to all firefighters who took the exam. 3. It was stated that the 70% was too high of a standard and that in the future maybe a percentile for passing could be set based on candidates scores. 4. There was concern that the Lieutenant test was more technical than the Captain's test which was more managerial. It was thought that because of the way training sessions had been geared in the past, the fire- fighters were not as well prepared for this test. 5. It was stated that the test did not apply to the Iowa City Fire De- partment. The material was very broad based and it was felt that the test was not indicative of the type of quality in the Iowa City Fire Department. It was suggested that a cutoff for future tests be estab- lished based on previous test scores. 6. It was felt that if the test scores could be broken down into subject areas so the fire fighters could identify their weak points they could better prepare for the next test. 5 *7/ r- Civil Service Commission March 11, 1986 Page 2 The Commission stated that these points of discussion would be considered by them in the future. Dick Craig attended the meeting as a representa- tive of the firefighters who were on duty during the meeting. Craig stated there were still five or six fire fighters who wanted to talk to the Commission. After this discussion Walker asked Craig if these same sentiments would be expressed by those fire fighters unable to attend. Craig responded yes. Walker stated that anyone having further concerns should express those concerns to the Commission. Walker asked if there were any problems with the Captain's test. Firefighters agreed that it was a fair test. It was stated that a breakdown of scores into areas would be very beneficial to the firefighters in future testing. Walker stated that the Commission would like to proceed with the Captain's proc- ess and interview the seven candidates if there were no complaints about the Captain's test. Steinbach stated that a candidate must be on the Lieutenant's list to be eligible for certification on the Captain's list. Firefighters also stated that if the Commission proceeded to certify Captains before Lieutenants some people may get certified on the Captains list only to become ineligible because they were not certified on the Lieutenant's list. Walker asked if the 29/30 day distinction had been resolved. Craig stated that it had been resolved. Walker asked what should be done with the Lieutenants test. He offered three alternatives: 1) to stay with the test, 2) to throw it out, or 3) to reevaluate the cut-off point now that they were not happy with the test scores. Walker stated that in order to avoid these same problems in the future it would be helpful if firefighters became involved and provided input at the planning stage, prior to decisions being made. Murphy moved to throw test scores out; motion dropped for lack of a second. Maxwell moved to accept the guidelines the Commission set up and follow through on those guidelines with the idea that the next time they are forming the guidelines the Commission will try to get input from the interested par- ties and try to improve upon what was decided this time. The motion carried; Maxwell and Walker voted yes; Murphy voted no. Meeting adjourned at 12:50 p.m. 571 `l� r - MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING MARCH 27, 1986 4:00 PM ADMINISTRATIVE CONFERENCE ROOM MEMBERS PRESENT: Cavitt, Cox, Drum, Grimes, Pegnetter, Willis MEMBERS ABSENT: Bovbjerg, Buchanan Lyman STAFF PRESENT: Eggers, Tiffany, Jehle, McGuire, Craig, Spaziani OTHERS PRESENT: Pat Forsythe, Library Foundation Executive Director; Gladys Benz, University student President Grimes called the meeting to order at 4:06 PM. Minutes from the Regular Meeting of February 27, 1986 were approved. Pegnetter/Drum. Minutes of the Special Meeting of March 15, 1986 were approved. Cox/Cavitt. Disbursements of March 1 and March 15, 1986 were approved. Cavitt/Cox. The Library Director reported on the following: 1. We are discussing a change in the procedure for Board review of monthly disbursements. The Finance Department can prepare the disbursement lists via their computer and save us two to three hours per month. The proposed policy change will be in next month's agenda so Board can review and decide. 2. The Second Annual Volunteer Recognition Dinner was a great success with lots of spontaneous "commercials" for the library from volunteers. Several people asked for a copy of my remarks on the State of the Library so copies are now available. 3. The material being prepared for the April 8 Special Meeting is almost complete and will be mailed early next week. 4. There are many state and federal legislative issues that library trustees should respond to: Reorganization of the State Library; serious cuts in Library of Congress appropriations; 37% rise in library postal rates in the last 14 months, just to name two or three. By next fall is will cost 98d to mail a two pound book at library rate. Just a few years ago it cost 10d to 15t. This directly affects the cost of library materials purchased by the library, Interlibrary loan costs, homebound service and the 16mm film service from the Sta�,e Library. The state's reorganization plan threatens to disperse library functions among several divisions of a Cultural Affairs Department. As you know, a library is much more than a cultural institution. In addition, the reorganization threatens to dump a recently completed five-year plan for Iowa libraries that many of us worked on. 57� r- MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES MARCH 27, 1986 PAGE 2 Eggers asked for authorization to purchase a record bin ($1,600) and bin adapters for compact discs ($400) from the Gifts and Bequest Fund. It may not be necessary if there is enough in the FY86 operating budget, but this way the construction order can be placed now. Authorization was granted; Pegnetter/Cavitt. Dewey McGuire, Channel 20 Coordinator, asked Board members to consider attending some of the sessions of the National Federation of Local Community Programmers Conference to be held in Iowa City, May 2-4. The library is a co-sponsor and one of the most respected sites among cable programmers. President Grimes also urged Board members to attend. As requested by the Board a couple of months ago, McGuire showed a seven - minute sampler tape of programs from channel 20 this past year. Foundation President Cavitt corrected the intent of the recommendation concerning a newsletter from the Foundation Board that she reported on at the February meeting. It was meant as a recommendation to try to consolidate the mailings coming from the Library Foundation and FRIENDS into one glossier, better produced piece. The Foundation telefund raised $3300 and added many new names to the contributors list. The average gift was $25. The Foundation Board reviewed the proposed budget for the NEN grant proposal and asked that the policy on use of interest during the grant period be reworded to allow more flexibility, i.e., to spend on materials or to add to the Endowment. Pledges to the Endowment Fund are now over $250,000. The Board made it's annual review of rates for non-resident fee cards. Eggers reported a slight lag in growth of non-resident cards this year and a tendency for people to let them lapse and then renew two to three months later. Because of this, the staff recommended that new and lapsed card holders pay a higher rate than those that renew on time. After discussion, and noting that the rates had not been increased since July 1, 1984, the Board approved the following rates for non-resident fee cards, effective July 1, 1986: One year card: New or lapsed - $80.00 Renewal - $75.00 6 month card: New or lapsed - $47.50 Renewal - $42.50 3 month card: (June, July, August only) - $25.00 Motion by Willis, seconded by Pegnetter. Unanimous. An amendment to Becton 801.15 of Board policy, business/institutional cards, was approved. Pegnetter/Willis. Unanimous. The effect of the amendment is to forbid the borrowing of videotapes or other materials restricted by copyright to "home use only" by institutional cardholders. The Board approved two-year appointments to the Library Art Advisory Committee for Honee A. Hess and Judith Hertig. Hess is a reappointment. Cavitt/Pegnetter. 57Z r - MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES MARCH 27, 1986 PAGE 3 Approval was also given to the Art Advisory Committee to purchase local original art valued up to $500 for the Circulating Art Collection. The money will come from the Gifts and Bequest Fund. Cavitt/Willis. The $143.000 lease/purchase contract with New England Merchants Leasing and the full $175.000 purchase order to CL Systems were reviewed. Eggers noted a last minute change in the list of terminals. Three Model 1820 terminals will be dropped and the software licensing fee (SLF) will be paid in advance for twelve months instead of six months to fulfill the $30,000 down payment requirement. Since funds for the SLF are in the FY87 budget, it will allow that money to be used for the terminals or other peripheral equipment during FY87 as terminal types are evaluated and needs are more closely in focus following the general computer upgrade. The meeting was adjourned a 5:05 p.m. Joa eh e o g s, Re�7derUj 57Z J,. MINUTES IOWA CITY HOUSING COMMISSION MARCH 11, 1986, 9:10 A.M. IOWA CITY PUBLIC LIBRARY MEMBERS PRESENT: Dawson, Krause, Newton, Watts, Streb, Barfuss MEMBERS ABSENT: Moore STAFF PRESENT: Henderson, Seydel, Nugent, Milkman, Boothroy MEETING TO ORDER: The meeting was called to order by Chairperson Krause at 9:10 a.m. MINUTES: Minutes of the February 11, 1986, meeting were approved 6-0 on a motion by Watts, seconded by Streb. DISCUSSION AND INPUT REGARDING COMMUNITY DEVELOPMENT PLAN: Marianne Milkman and Mary Nugent were present to request ideas and input regarding the housing aspect of community needs. Nugent stated that a Public Hearing was scheduled for April 10th to receive general input. Following is a list of concepts and programs which were brought up for consideration: Economic development; continued support of Goodwill; sewage treatment plant; completion of the sidewalk curb break project and general sidewalk improvement; creation of the Elderly Services Coordinator position; congregate housing; other elderly housing options; assisted housing; onstreet parking; and the need to assure the maintenance of present programs. It was decided to continue discussion of community needs at next month's Commission meeting and then to present a list of recommendations to the Community Development Plan Subcommittee after that meeting. COORDINATOR'S REPORT: Section 8 Update - Henderson stated that a total of $88,441 was paid on 440 leases for March 1 rent and 13 applications were submitted for approval. Public Housing Update - There were three turnovers in the Public Housing program in February. It is expected that the Section 8 Existing Annual Contributions Contract extension will be received this month and will be included on the Council agenda for the March 25 meeting. Seydel informed the Commission of current activity at the Federal level regarding availability of additional units in the future as well as projected reductions in Federal funding. Seydel stated that an application for an additional four vouchers has been submitted. GENERAL DISCUSSION: Seydel informed the Commission of the present efforts to obtain a computer system for the Housing Authority. Krause stated that he had received inquiry from the Daily Iowan regarding the Fair Housing Ordinance and a study which suggests that there exists in the rental market, practices which discriminate against children. Krause asked that a representative from the Human Rights Commission attend a Commission meeting to address this issue. The meeting was adjourned by Chairperson Krause at 10:00 a.m. Approved by: Fred C. Krause .573 r PRELIMINARY Subject to Approval MINUTES DESIGN REVIEW COMMITTEE WEDNESDAY, MARCH 19, 1986 - 4:00 P.M. IOWA CITY PUBLIC LIBRARY - ROOM B MEMBERS PRESENT: Alexander, Eckholt, Nagle, Novick, Sinek, Summerwill, Welt MEI1BERS ABSENT: Amert, Haupert, Seiberling STAFF PRESENT: Cain, Van Steenhuyse GUESTS PRESENT: Frank Farmer, Rick Fosse, Iowa City Public Works Depart- ment RECOMMENDATIONS TO CITY COUNCIL The Design Review Committee recommends that the City Council adopt a Design Review Code for all exterior construction and signage in the CB -10 and CB -2 zones, and that this Code be administered by a Design Review Commission. Further, the Design Review Code should incorporate language whereby attention is given to the following: *The building/ signage permit process is streamlined. *One or more representatives of downtown business interests are included on the review commission. *A design review handbook is published and distributed by the City. The Design Review Committee also requests that the City Council schedule time at an informal meeting to discuss the recommendation above with the Committee members. CAII Tn nRnFR Eckholt called the meeting to order at 4:06 p.m. APPROVAL OF MINUTES Alexander moved that the minutes be approved. Sinek seconded. The minutes were approved unanimously. OLD CAPITOL CENTER NORTH ENTRANCE PLANS Cain passed around a color copy of the plans. Eckholt was concerned that the new bricks match the existing ones; he did not want it to look like a "patch job." Fosse said that the present pattern will be matched and Farmer added that the bricks will come from the Dubuque Street excavation, so they will have a weathered appearance. Sumoerwill asked why redwood trash receptacles are being considered rather than the purpleheart wood that has previously been used. Fosse answered that the redwood will weather to match the colors of the purpleheart wood recepta- cles in the other parts of downtown. Farmer said that fire is a potential problem with purpleheart wood and the redwood is cheaper to replace in case of fire. 57 �- -Al r Design Review Committee March 19, 1986 Page 2 Eckholt asked if there will be a disruption to bus service during the time of construction. Farmer answered that the concrete will be poured on only one portion at a time, so there should be minimum disruption. Alexander asked if the trees could be salvaged. Sinek said that the trees were deteriorated and probably would not be worth the money necessary to try to salvage them. Cain asked if there was consensus to approve the changes. Those present agreed. Farmer recommended that the Committee approve the larger redwood trash receptacles. The members recommended the larger trash receptacle with no stain (just preservative) and without the "Don't be a Litterbug" sign. Cain said that the recommendations will be forwarded to the City Manager. Farmer said that construction will not begin until funding is arranged. RECOMMENDATIONS ON DESIGN REVIEW CODE Eckholt reviewed the issue for the new members. He noted the facade of a new store downtown as an example of the need for design review to cover all of downtown. Welt said that the Urban Environment Ad Hoc Committee may only support an expansion of DRC purview within the CB -10 zone. Nagle suggested that only the CB -10 should be included in order to maximize support for the proposal. Summerwill added that the CB -2 zone south of downtown should be included; Eckholt wanted the CB -2 zone at North Linn Street to be added as well. Mem- bers thought these two areas were important and redevelopment would likely be occurring there. Novick said that she thought the review should apply to all areas within a given zoning designation, rather than just selected areas. Cain said this could aid in enforcement. Eckholt said that the motion to approve the following recommendation was tabled at the last meeting: That the City Council adopt a Design Review Code for all exterior construction and signage to an area bounded by Court Street on the south, the Iowa River on the west, Bloomington Street on the north and Van Buren Street on the east, and that this Code be administered by a Design Review Commission. Further, the Design Review Code should incorporate lan- guage whereby attention is given to the following: *The building/ signage permit process is streamlined. *An ombudsman is established for development projects. *One or more representatives of downtown business interests are included on the review commission. *A design review handbook is published and distributed by the City. Alexander moved to remove the motion from the table; Sumnerwill seconded. The motion passed unanimously. Welt moved that the original motion be amended to include the CB -2 as well as the CB -10 zones; Nagle seconded. Welt said that the proposal faces an uphill battle in that it calls for an expansion of the scope of the Committee's purview. Alexander noted that the regulations should be written to require design review before a building or 59�1- =1k, Design Review Committee March 19, 1986 Page 3 sign permit is issued for exterior construction. Members discussed whether the final recommendation of the Committee should be to request review over the CB -10 and CB -2 zones or just the CB -10 zone. Eckholt called for a vote on the amendment. The amendment passed 6 to 1 with Welt opposed. Cain asked about the ombudsman mentioned in the motion. She said that hiring a new staff person would likely be resisted by City Council. Novick said that the ombudsman function should be handled by existing staff. Members agreed that there should be a "coordinative role" for providing help and guidelines to developers so that they may meet the requirements of the code. Members decided that this was really covered under the "streamlining" clause. The proposal was amended so that reference to the ombudsman was deleted. The following recommendation, as amended, was brought to a vote and passed unanimously: That the City Council adopt a Design Review Code for all exte- rior construction and signage in the CB -10 and CB -2 zones and that this Code be administered by a Design Review Commission. Further, the Design Review Code should incorporate language whereby attention is given to the following: *The building/signage permit process is streamlined. *One or more representatives of downtown business interests are included on the review commission. *A design review handbook is published and distributed by the City. Novick moved that DRC request to meet with the City Council at an informal meeting to discuss the proposal; Summerwill seconded. The motion passed on a unanimous vote. RECOMMENDATIONS FOR SIGN DESIGN BOOKLET Cain said that the text of the sign design booklet as written by a group of University of Iowa students should be reviewed by DRC members before further steps are taken toward having it printed. Eckholt asked for two volunteers to work with him on a subcommittee for this review; Novick and Sinek volun- teered. Sunmerwill asked that photocopies of the current booklet be made available to all ORC,members. Cain said that copies would be provided. OTHER BUSINESS Members discussed a list Cain had prepared naming buildings reviewed by DRC in the past and decided to use the list in information prepared for Council. Welt said that it would be good to have some photographs to show the City Council when they present the Design Review Code proposal at the informal meeting. Novick asked about the vending carts which the Committee had reviewed re- cently. Cain named the five that had been issued vending permits. The meeting was adjourned at 5:26. 57� r Mayor's Youth Employment Program Minutes Board of Directors Meeting March 12, 1986 Board Members Present: Bob Miller, Joan Jehle, Jan Liggett, Mike Kennedy, and Denise Tiffany Staff Present: Peg McElroy, Teresa Ulin I. Call to Order: Joan Jehle called the meeting to order at 4:03 p.m. 11. Approval of Minutes: Minutes from the January 22 meeting were reviewed by the board. Approval of them deferred to the next meeting due to lack of quorum. III. Financial Report - January, 1986: Approval deferred to next meeting. IV. Additional Agenda Items Peg and Jan Liggett, new United Way Board representative, attended the United Way Board meeting on March 10. The Allocations Report was given. The Board unanimously approved all allocations. MYEP requested $6,500 and received $6,000. A total of $370,000 was allocated among the 32 agencies. Designated funds, Iowa City Hospice Road Races funds, shrinkage allowance and a $10,000 emergency reserve subtracted from the total campaign amount of $524,871. Mayor's Youth received from the Planning Division a rating of 4.1486 on a scale of 1-5 and was ranked 24th in a field of 32 agencies. An asterisk followed the Mayor's Youth rating and it was noted that special consideration should be given to our agency. Chuck Case reported that this was their method of saying that the ratings did not reflect the Planning Committee's overall feeling about the agency. Special consideration was an alert to Allocations to take this into consideration when making decisions about funding. Vl. New Business Outstanding Enrollee Selection In April outstanding enrollees and supervisors will be chosen for the 1985-86 school year. The awards will be presented at the City Council meeting in late April. Jan Liggett reported that last year she and Mike Kennedy chose the outstanding enrollees. They reviewed evaluation forms for the young people and their worksite supervisors and chose the best ones. Joan Jehle and Mike Kennedy will serve as the selection committee this year. -57-9 it VII. Old Business Funding Report Mayor's Youth has received the requested amount from the City of Iowa City of $30,000. United Way has allocated $6,000 to MYEP as stated earlier. MYEP will receive $4,000 from Johnson County, an increase over last year. Peg reported that she understands that we will not operate the 1986 summer JTPA program. Area 10 JTPA funding has been cut from $1 million to $500,000 for this year. MYEP may be involved with the program in some capacity that has not yet been specified. As a result of this, our proposed budget for FY 87 will need to be revised. At the April meeting Peg will present her recommendations for 87 budget revisions, possible alternative revenue sources, and changes in the summer program. Napolean Park Project - Iowa Youth Corps State funding for the Napolean Park Project has been received in the amount of $25,000. Peg is currently visiting the schools to distri- bute applications to students. She has received applications for the construction supervisor job and is preparing to hire someone next week. Interviewing for the environmental coordinator position will take place in April. Mille Kennedy stated that he had read in the Iowa City Press -Citizen that a local taxpayers group had expressed concern about the Napolean Project. Peg replied that she would consult with Dale Helling for clarification regarding these criticisms. Denise Tiffany suggested that the Board send a letter to the editor concern- ing this. Mike suggested appearing at the City Council meeting to address the Issue. Director's 6 Month Evaluation Jan Liggett and Denise Tiffany presented their informal evaluation to the Board. DTPA (Summer) Report Mayor's Youth will continue to work closely with the JTPA staff even though it appears we will not operate the summer program. JTPA staff will meet with current MYEP enrollees at the March workshop to discuss the opportunities available to them through the program. Peg would like to place all current students on either IYC or JTPA for the summer. Bob Miller stated that last year's summer JTPA greatly benefitted the young people Involved and regrets that Mayor's Youth will not have the opportunity to administer this grant. Case Report Peg reported the results of working with a client. Meeting adjourned at 4:36. Please note that the next board meeting will be held on April 23, 1986. If You have a conflict with that date, please call the office. Joan Je le, Secre arurer Teresa Ulin, Secretary 5 *7S -f r- MINUTES PARKS AND RECREATION COMMISSION MARCH 12, 1986 MEMBERS PRESENT: Willis, Hradek, Alvarez, Watson, Weideman, Henry, Hesse and Jordison. MEMBERS ABSENT: Steinbrech STAFF PRESENT: Trueblood, Harvey, Howell, Carroll and Moran. GUESTS PRESENT: Anne Lahey; Jean Lakin; Kitty Davis; Mori Costantino; Dick Buxton; Joseph Vrchoticky; Joyce Harney; Terry Hora; Russell Peterson and several board members of Iowa City Aerohawks; and Jim Pugh. RECOMMENDATIONS TO THE CITY COUNCIL Moved by Jordison, seconded by Alvarez, that the Commission recommends to the City Council that the name of Mesquakie Park be changed to Pleasant Harris Park, and that the name change be historically documented. Unanimous. SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN Moved by Jordison, seconded by Alvarez, that the minutes of the February 12 meeting be approved as written. Unanimous. Anne Lahey, Jean Lakin, Kitty Davis, Mori Costantino, and Dick Buxton addressed the Commission on early morning swim hours at the Recreation Center pool. They requested that the pool be opened at 6:00 or 6:30 a.m., instead of 6:45 a.m. There was discussion concerning budget for staffing and operation, and whether demand would justify the earlier opening hour. The early morning swimmers were asked to set up a meeting with Trueblood and Ertz to investigate the feasibility of opening the pool at the earlier hour. Joyce Harney and Terry Hora, representing Iowa City Girls Softball, asked whether the proposed restroom facilities at Napoleon Park could be incorporated in a long- range plan to develop eight softball fields (two wagon wheels back to back; one for girls and one for adults). There was discussion concerning the development of Napoleon Park and funding for a girls softball complex. They were asked to submit a proposal for development as part of the FY88 budgetary process. Hora asked if the proposed restroom facility could be designed to include a concession stand/ storage facility addition with Iowa City Girls Softball paying for the addition. Trueblood answered yes, and asked Hora to meet with him and Mayor's Youth to plan the addition. Russell Peterson, President, Iowa City Aerohawks, referred to material the Commission had received which contained a proposal for constructing a 200' by 40' asphalt runway for their flying field at the West Landfill. Peterson said that the Aerohawks have paid all development costs of the flying field to date and also maintain the area. The Aerohawks Board is requesting that the City fund the construction of the runway -- $4,730 if the City does the work; $6,975 if an outside contractor does it. Peterson was directed to submit the proposal for funding as part of the FY88 budgetary process. -9j5a r- PARKS AND RECREATION COMMISSION MINUTES MARCH 12, 1986 PAGE 2 SUBCOM14ITTEE REPORTS Karen Hradek reported that the Long Range Planning Subcommittee is awaiting the compilation of a wish list from staff for the five-year plan. The Committee established the following as priorities in the five-year plan: development of a softball complex at Napoleon Park; a band shell; pool facility; parkland acquisi- tion; an ice rink; assistance to the Community Theatre; and development of Pleasant Harris Park. Cindy Alvarez reported that the Fees and Charges Subcommittee has requested the following from staff and the Finance Department: a list of requests for increased fees and charges; a profit/loss statement; a listing of programs which include fees and charges and the last increase; philosophy of how fees are used and per- centage of recovery; and a comparative fee study of other cities. Alvarez said she plans to attend the Fees and Charges Workshop at the IPRA Conference to gain additional insight. Mary Weideman reported that the Foundation Subcommittee is initiating the concept of the foundation into reality by drafting the articles of incorporation and doing a sample draft of bylaws for the foundation. They are requesting drafts of bylaws from other foundations to use as a model and hope to have a proposal to present to the City Council for approval by June. Jim Pugh expressed his support of the development of Pleasant Harris Park (Mesquakie Park) and gave a. brief history on Judge Pleasant Harris. Moved by Jordison, seconded by Alvarez, that the Commission recommends to the City Council that the name of Mesquakie Park be changed to Pleasant Harris Park, and that the name change be historically documented. Unanimous. Jordison gave a brief update on the Joint Facility Planning Committee's progress. The Committee has set March 26 as the deadline to take their recommendation to the City Council. This will enable registration to be made by April 1 for the June 3rd ballot. The Committee will make the decision at their March 13 meeting whether to continue support of their previous recommendation of an L-shaped, eighty meter, six - lane pool; or recommend a rectangular, fifty meter, stretch pool with two bulkheads. They will also be determining cost and doing preliminary planning for the campaign for the bond referendum. Willis encouraged Commission members to attend the Board and Commission Members Workshop at the IPRA Conference on April 14. Jim Pugh, on behalf of the Iowa City Community Theatre Board, asked that considera- tion be given in constructing a theatre facility at Pleasant Harris Park. DIRECTOR'S REPORT Trueblood reported that the Senate has passed legislation repealing the sales tax law on recreation activities. The issue is presently in the hands of the House Ways and Means Committee and he encouraged Commission members to contact Minnette Doderer, Chair of the Ways and Means Committee, to support repealing the legislation. 5 7-5";7- Rl _,4 r- PARKS AND RECREATION COI-IMISJION MINUTES 14ARCH 12, 1906 PAGE 3 Trueblood reported that he is working with the Finance Department in getting a handle on the budget. He has found the Finance Department willing to work with the Department in resolving budget problems, monitoring the budget, and setting fees and charges. The budget is currently his number one priority. He informed the Commission that the Recreation Superintendent position would be filled by July 1, and the vacant supervisor position would also be filled or restructured. His other priorities are parkland acquisition, facility improvement, the joint facility, affiliate relationships, and joint ventures with the University and School District. Energy grants totalling $45,000 have been approved which will pay for new lighting in the g,�Annasium, a pool blanket, an energy management system, and several other smaller items. COMMITTEE REPORTS Watson reported that the Riverfront Commission will not be doing a study on the Iowa River because the County and Coralville will not be participating in the waterskiing ban on the Iowa River. He added that the Riverfront Commission enthusiastically supports the proposed Iowa City Rowing Club boathouse at Crandic Park. OTHER BUSINESS The Commission set June 7th as the date for the annual park tour. Moved by Jordison, seconded by Hradek, to adjourn at 9:45 p.m. zkl_ Dee Harvey, Secretary Parks and Recreation C mission _57Sa Ol