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Home My WebLink About1986-04-08 Info Packet of 3/28City of Iowa City MEMORANDUM DATE: March 28, 1986 TO: City Council FROM: Acting City Manager RE: Material in Friday's Packet Informal agendas and meeting schedule. Copy of letter to local legislators regarding meeting with the Council Legislative Committee on Saturday, March 29. Memorandum from Acting City Manager regarding April meeting of the Southeast Iowa Municipal League. Memorandum from the Acting Assistant City Manager regarding cash management review. Memoranda from the Fire Chief: a. Training Fire b. Johnson County Mutual Aid Agreement Memorandum from the JCCOG Community Assistance Coordinator regarding Johnson County Fire Protection Mutual Aid Agreement. Memorandum from the City Attorney regarding sale of beer in non -original containers. i Memorandum from the Finance Department regarding recommendation for computer upgrade. Memorandum from the Transit Manager regarding ridership statistics. Memoradum from the Energy Coordinator regarding Energy Conservation Program.(e Copy of letter from IDOT regarding the Dubuque Street Project. Minutes of JCCOG Ad Hoc Transit Study Committee meeting of March 6, 1986. fe Minutes of Swimming Pool Committee meeting of March 20, 1986. Minutes of staff meeting of March 26, 1986, .6e Calendar for April 1986. Joint Swimming Pool information. Information from the Finance Director re Debt Service costs for the Swimming Pool Bond Issue. G Memo from the City Mgr.'s Secretary re membership breakdown of Boards and Commissions & 4 City of Iowa City MEMORANDUM DATE: March 28, 1986 TO: City Council FROM: Acting City Manager RE: Informal Agendas and Meeting Schedule March 29 1986 Saturday 12:00 noon - Meeting of Council Legislative Committee and Area Legislators - Holiday Inn, Dining Room C April 1. 1986 Tuesday 6:30 - 8:30 P.M. - Council Chambers 6:30 P.M. - Swimming Facilities Bond Referendum 7:00 P.M. - Fire Mutual Aid Agreement 7:20 P.M. - Carry Out Beer Proposal 7:40 P.M. - Cash Management Review 8:00 P.M. - West High Area Walkway 8:15 P.M. - Council time, Council committee reports April 7, 1986 Monday 7:00 - 9:00 P.M. Council Chambers 7:00 P.M. - Review zoning matters 7:15 P.M. - LSNRD Procedural Amendments 7:40 P.M. - Parking Revenue Bonds and Wastewater Facilities Financing 8:10 P.M. - Sidewalk Cafes 8:45 P.M. - Council agenda, Council time, Council committee reports April 8, 1986 Tuesday 7:30 P.M. - Regular Council Meeting - Council Chambers April 15, 1986 Tuesdav 6:30 - 9:00 P.M. Council Chambers 6:30 P.M. - Special Council Meeting - Parking Revenue Bond Sale 6:45 P.M. - Environmental Regulations 7:15 P.M. - 7:45 P.M. Planning and Program Development- Staffing and Priorities - Meeting with Airport Commission - Discuss Airport Policy Issues 8:45 P.M. - Council time, Council committee reports 6,;?Vl -A r - City Council March 28, 1986 Page 2 PENDING LIST Leasing of Airport Land for Commercial Use City Administrative Procedures Newspaper Vending Machines Stormwater Management Ordinance Review Hutchinson/Bayard Access Request Economic Development Revolving Loan Fund Mesquakie Park Development Transit Marketing Proposals and Systems Overlap Appointment to the Committee on Community Needs - April 22, 1986 Appointments to Resources Conservation Commission, Riverfront Commission, and Mayor's Youth Employment Board - May 6, 1986 (O 26 o, (O 26 r CITY OF IOWA CITY CIVIC CENTER 410 E WASHNGTON ST iOVIA CITY 10WA X2240 (310) 354t•3(:M Same letter to Jean Lloya-Jones March 24, 1996 and Minnette Doderer The Honorable Arthur Small 427 Bayard Iowa City, Iowa 52240 Dear Art: Enclosed please find a copy of the agenda for your meeting with the City Council Legislative Committee on March 29, 1986. This meeting will be held at 12:00 noon in the Swan's Restaurant in the Holiday Inn, Dining Room C. Following is a list of the more critical issues of concern to the City. These issues have been included on the agenda for our meeting and the following comments can serve as a basis for further discussion of these issues: 1. Property Tax Freeze - The City opposes any such property tax freeze. City budgets for fiscal year 1987 were certified on March 15, 1986, and most collective bargaining contracts for fiscal year 1987 have already been finalized. It would create an undue hardship on local governments to approve any limitation on property taxes for next fiscal year at this late date. In addition, we believe this concept represents undue interference in the operation of local government and a genuine threat to the concept of home rule. 2. S.F. 2110 - Landfill Post -Closure Monitoring - Requires monitoring of groundwater at each landfill for 20 years after its closure and the posting of a bond by the operator to ensure post -closure moni- toring. Last year the Legislature passed a bill mandating a 25t per ton surcharge on all landfills, the proceeds of which are turned over to the Department of Water, Air and Waste Management to estab- lish a Groundwater Fund for state wide monitoring of landfills. That surcharge is effective April 1, 1986, and should be sufficient to fund future monitoring of landfills. 3. H.F. 2187 - Landfill Alternative Bill - This bill provides for a phase-out through 1998 for burying waste in landfills and estab- lishes a surcharge of 25t per ton to fund grants to aid phase-out plan developments. Although the City supports the eventual elimina- tion of landfills, the final phase-out date should be adjusted to 6,77 I ' o, -A permit more time to develop alternative plans and existing landfill operations should not be surcharged to fund phase-out plans for other facilities. The 25t fee would be in addition to the 25t fee imposed by the Leg- islature last session (see comment above) under S.F. 2110. The continued imposition of state mandates and fees on landfills could cause a reverse effect of what is being sought with more illegal dumping occurring. N.F. 2338 - Insurance Bill - Provides governmental subdivisions with the option to self -insure or participate in a self-insurance pool and to finance their participation through the current Tort Liabil- ity property tax levy. Many cities are operating without liability coverage or with inadequate protection because no insurance company will sell them insurance or, if insurance is available, because insurance premiums are too costly. This situation is not expected to improve for a couple of years. This bill would permit the use of the Tort Liability levy to finance self-insurance costs; that levy is now restricted only for paying premiums on purchased insurance. The use of self-insurance will encourage the use of risk management techniques which will, in the long run, result in decreasing risk exposures and lowering costs. 5. H.F. 2236 and S.S.B. 2096 - Limits liability and payments on judg- ments. The debate continues regarding whether action should be deferred until a comprehensive study can be undertaken. These bills should be considered as a needed first step in light of the insur- ance crisis which now exists for governmental agencies. 6. H.F. 2393 - Decriminalization of Municipal Code Violations - Allows for the decriminalization of code enforcement and the establishment of the infraction citation process. Under current law, violations of municipal code are criminal misdemeanors. The criminal enforce- ment process is rigid and expensive as well as being ineffective as a deterrent to violators. The infraction citation process (some- times referred to as the 'traffic ticket' approach) would streamline code enforcement and relieve Iowa communities of costly and onerous litigation. While increasing efficiency, this legislation would also lower the costs of local government. H.S.B. 783 - Economic Development Bill - Calls for establishment of economic development areas and provides tax exemptions, credits and refunds. There are a number of unanswered and structural problems with this proposal. Action should be delayed until a more thorough analysis can be done of the fiscal and administrative impact on municipalities. S.F. 2197 - Equipment Purchase Bill - Provides that cities, counties or school districts shall consider the purchase of equipment costing $50,000 or more as joint purchases with one or more political subdi- visions participating. We believe this also represents undue inter- ference in the operation of local government and a genuine threat to the concept of home rule. 6,-77 _�_Q 9. H.F. 2350 - Publications Bill - The bill still contains sections which will increase the cost of publishing. A subsection requires that all notices relating to real property must contain a descrip- tion of the property and the street address; the 'description' is not defined and is open to interpretation. Another section expands the violation section of Chapter 618 to allow any aggrieved person to seek enforcement of the law; this opens a whole new area of legal action against cities which will increase their exposure and insur- ance costs. The City does not support the bill as long as it in- cludes these sections. 10. N.F. 2257 - Clarifies the procedures for holding elections for local option taxes and repeals the local earnings tax option. The City supports the local earnings tax option and the exemption for State employees should be removed. 11. N.F. 2219 - Mandates that insurers provide coverage for all services performed by chiropractors. This bill takes away an employer's choice to tailor benefits to its own needs and ability to pay. This would result in increasing health insurance benefits which is typi- cally resolved through negotiations in collective bargaining; an increase in benefits should not be mandated by the State. In addition, the City also supports the following: H.F. 2043 and H.F. 2405 - Provides positive modifications in the civil service laws. H.F. 2019 - ECHO housing bill, as amended, to make such zoning exceptions optional at the local level. H.F. 2036 - Bars punitive or exemplary damage claims under compara- tive fault actions. H.F. 2151 and S.F. 2090 - Repeals Groundwater Fund and tonnage fee for landfills. H.F. 2180 and S.F. 2109 - Exempts athletic sports fees from State sales tax. H.F. 2218 and H.F. 2251 - Eliminates liability and comparative fault cases involving the operation of recreational facilities unless gross negligence exists. S.F. 2016 - Provides the same appropriations for public agencies in FY87 as in FY86. Any legislation providing stricter drunken driving laws. The City would also like to go on record as opposing the following bills: S.F. 2202 - Gasohol exemption. H.F. 2139 - Group Insurance coverage for covered employees' surviv- ing or former spouses and spouses' dependents. 6,27 14, H.F. 2186 - Increase State sales tax to 5%. H.F. 2369 - Grievance procedures for public employees. S.F. 2157 - Give preference to Iowans as mediators, fact -finders and arbitrators in collective bargaining. H.F. 2280 - Contains negative revisions to collective bargaining laws. I appreciate your willingness to meet with the Legislative Committee to discuss these and perhaps other issues. Our continuing communications and cooperative efforts during the legislative sessions are very benefi- cial. If I can provide further information or answer any questions you may have prior to the meeting, please do not hesitate to contact me. Sincerely yours, William J. Ambrisco Mayor cc: Legislative Committee City Council Acting City Manager Acting Asst. City Manager City Clerk Enc. bjl/6 &127 r TT_ CITY OF C(VIC CENTER 41 O E. WASHNGTON T IOWA CITY OWA CITY. IOWA 522,10 (319) 35e,-5CCO AGENDA Meeting of City Council of Iowa City Legislative Committee with Area Legislators Saturday, March 29, 1986' 12:00 Noon Holiday Inn 210 S. Dubuque Street Iowa City, Iowa Swan's Restaurant, Dining Room C 1. Discussion of issues of concern to Iowa City, including: a. Property tax freeze. b. Landfill post -closure monitoring. c. Landfill alternatives. d. Tort Liability. e. Limitations on government liability. f. Decriminalization of municipal code violations. g. Economic development tax incentives. h. Joint purchase of equipment. i. Publications. J. Local option taxes. k. Group health insurance coverage. 2. Discuss other issues of concern to City or to legislators. 3. Other business. 4. Adjournment. 6.27 City of Iowa City MEMORANDUM DATE: M rch 28, 1986 TO: City Council FROM: Acting City Manager RE: April Meeting of the Southeast Iowa Municipal League Iowa City will host the next meeting of the Southeast Iowa Municipal League on April 23. Please keep this date open. Details will be furnished to you within the next few weeks. 91 M a -� r- City of Iowa City MEMORANDUM Date: March 27, 1986 To: City Council From: Rosemary Vitosh, Acting Assistant City ManagerQo_;*"`-D Re: Cash Management Review As the City continues to balance limited resources with increased service demands, it is imperative that we continue to review ways to increase income and decrease costs. As a result, the Finance staff has investigated with McGladrey, Hendrickson and Pullen, the City's Auditors, their performance of a Cash Management Review for the City. This review is a walk-through of cash and cash -related processing activities. It focuses upon areas such as accelerating cash receipts, controlling disburse- ments, banking and investment practices, cash flow forecasting and cash flow monitoring. Although I do not feel we have any serious deficiencies in these areas, I do believe that there is always room for improvement. In addition, a review from an outsider can provide a fresh outlook which often can be more beneficial than an inside review. We have checked references on former clients who have contracted with McGladrey for a Cash Management Review. All those contacted felt that the review was very beneficial and found that increased revenues and/or cost savings resulting from McGladrey's recommendations, in the first twelve months, more than ex- ceeded their fee. Dave Johansen will be at your April 1, 1986 informal meeting to further discuss their Cash Management Review and the fee arrangement. It is my recommendation that the City contract with McGladrey's this spring for such a review. tp4/4 61�9 -1 City of Iowa City MEMORANDUM a Date: March 27, 1986 To: City Council From: Larry Donner, Fire Chief , Re: Training Fire The Fire Department will be conducting a training exercise on the 1st, 2nd and 3rd of April. This training will involve burning in a vacant house located at 2711 Muscatine, The structure will be used for a variety of training activities before it is burned to the ground on the 3rd. Live burns of this type provide an opportu- nity to practice under controlled but realistic conditions. If any Council Members are interested in watching or participating in this exercise, let us know and we will make arrangements. bj4/8 ME City of Iowa City MEMORANDUM Date: March 28, 1986 To: City Council From: Larry Donner, Fire Chiefj Re: Johnson County Mutual Aid Agreement Q Your information packet includes a memorandum concerning the proposed Mutual Aid Agreement. This memo gives some background on the issue. I believe it is in the best interest of Iowa City to sign the agreement as proposed. The Mutual Aid Agreement provides assistance to the participants in the event of a fire large enough to outstrip local fire defenses. The agreement stipulates that the department requesting aid must conclude "based on the actual circumstances, that such assistance is essential to protect life and/or property." It does not obligate a mutual aid department to respond if manpower and equipment is unavailable for any reason. For example, if Iowa City is experiencing a fire, we can deny a mutual aid re- quest from another City based on the lack of available personnel and equip- ment. In addition, we reserve the right to recall our equipment from a mutual aid situation in the event that it is needed in Iowa City. I do not expect this county -wide Mutual Aid Agreement to add to Iowa City's operating cost in any significant way. bj4/7 40 31 r Johnson County Council of Governments 410E\A/slng!W& kYnCC;(kr%T5724(. r 00 Date: March 27, 1986 To: Iowa City City Council�ci From: Melody Rockwell,' ICCOG 2onmunity Assistance Coordinator Re: Johnson County Fire Protection Mutual Aid Agreement Since August 1985, JCCOG staff members have been working with cities, fire departments and township trustees involved in providing fire protection within Johnson County to put together a 28E mutual aid agreement. The reason for this cooperative effort was to bring previous agreements into compliance with State 28E requirements and to provide a legal, written agreement for those jurisdictions which had primarily verbal mutual aid understandings. The March 1986 draft of the mutual aid agreement is enclosed for your consideration. Two major policy decisions need to be made by the Iowa City City Council before a final document can be prepared for the signa- tures of the 18 parties to the agreement. 1. Unincorporated Areas/University Heights The first issue involves whether Iowa City will agree to respond to unincorporated areas in Johnson County and/or University Heights upon request for backup service by another fire department. As originally drafted, the mutual aid agreement specifically excepted Iowa City's Fire Department from responding to unincorporated areas and to univer- sity Heights. The precedent for Iowa City excluding unincorporated areas was set in 1956, when several Johnson County communities entered into an agreement with Iowa City for mutual aid within incorporated areas only. Also, a city policy decision was made about five years ago not to provide fire protection service even on a second responder basis to University Heights. The JCCOG Rural Policy Board, the Johnson County Board of Supervisors and Iowa City Fire Chief, Larry Donner, respectfully ask Council's consideration to include unincorporated areas as part of Iowa City's mutual aid responsibility. Attached to this memorandum is a copy of the resolution of endorsement by the Johnson County Board of Supervi- sors in support of Iowa City's providing fire protection in unin- corporated areas. Fire Chief Donner would also like to discuss including University Heights. The most recent draft of the agreement (attached) does not prevent Iowa City from responding to unincorporated areas or to University Heights, because the following paragraph from the original version has been deleted: 63-2- —Al r PAGE 2 It is hereby agreed that as a responding department, the City of Iowa City, Iowa, shall provide aid only within the corporate City limits of the other munici- palities which are parties hereto, with the exception of the City of University Heights; however, it is agreed that all other parties agree to provide aid within and/or outside the corporate limits of the other respective municipalities which are parties hereto. ACTION NEEDED: The Council needs to decide whether or not to expand the City's area of mutual aid responsibility. Please note that prior to March 1986, all parties to the agreement, except Tri -Township, were willing to sign the agreement, although begrudgingly in some cases, with the provision that Iowa City would respond only within in— r orated cit limits --excepting University Heights. Eit er way t e owa ,ty i y Council decides, it should still be possible for the majority of mutual aid participants to enter into the agreement. 2. Liability Language The second issue involves one paragraph in the liability section of the agreement, which as drafted by the Iowa City Legal Department, would hold a requesting fire department responsible for a responding department, which caused property damage, injury or death to individ- ual persons. The language of that paragraph reads as follows: Each requesting department shall indemnify, defend and hold harmless all other member departments for dam- ages, claims, demands, suits, judgments, costs and expenses arising from loss of or damage to private property, and/or death of or injury to private indi- viduals, provided that the department(s) against which a claim for damages is being made was carrying out a reasonable order from the command officer and that the conduct complained about does not constitute gross negligence or a willful and wanton act or omission. For purpose of this agreement "private persons" and "private property" means persons not employees or volunteers of a member fire department and property not belonging to a member fire department. Several small cities' attorneys raised objections about the difficulty or prohibitive cost of obtaining insurance coverage for such cross- over responsibility. In response to this concern, the liability section of the agreement was revised by substituting Iowa model fire protection agreement language, which would hold each department ac- countable for its own actions, equipment and personnel. (See page 6, paragraph 2 of the attached draft of the agreement.) The JCCOG Rural & 3117- PAGE 3 Policy Board concurred in a unanimous vote with this revision. Iowa City fire Chief Donner has endorsed the use of the model language as being in Iowa City's best interest. Arrrnu uccncn. The Council needs to decide whether or not it prefers to use the proposed model language. If the Iowa City City Council agrees to the model language, the John- son County Mutual Aid Agreement will be ready for signatures. If not, it is proposed that the Johnson County Small Cities execute their own agreement using the model language. This would not preclude any city from entering into a separate mutual aid agreement with Iowa City. At the April 8, 1986, formal City Council meeting, staff will present for Council consideration a resolution authorizing the Mayor to sign the Johnson County Mutual Aid Agreement in the form agreed upon by Council. If you have any questions concerning the mutual aid agreement prior to the April 1 meeting, please contact me at 356-5251. Thank you. be/5 6 ✓a. �7 DRAFT DATE: MARCH 12, 1986 *Please note: March 1986 revisions are capitalized and underlined. AGREEMENT FOR MUTUAL AID FIRE PROTECTION This agreement is made pursuant to Chapter 28E, Code of Iowa, between any and all of the following: City of Coralville, Iowa; City of Hills, Iowa; City of Iowa City, Iowa; City of Lone Tree, Iowa; City of North Liberty, Iowa; City of Oxford, Iowa; City of Riverside, Iowa; City of Shueyville, Iowa; City of Solon, Iowa; City of Swisher, Iowa; City of Tiffin, Iowa; City of University Heights, Iowa; City of West Branch, Iowa; Fremont, Lincoln and Pleasant Valley Fire Association; Tiffin Fire Association; Jefferson -Monroe Fire Department, Inc.; Kalona Volunteer Fire Department; Tri -Township Fire Department. WHEREAS, occasions may arise whereby extra alarm fires or other emergencies would exhaust the available firefighting equipment maintained by one of the parties herein; and WHEREAS, in such a situation the availability of additional firefighting personnel and equipment from outside sources might well avert disastrous results; and WHEREAS, Chapter 28E, Code of Iowa, provides that powers, privileges or author- ity exercised by a public agency of this state may be exercised jointly with any other public agency of this state having such powers, privilege, and authority; and WHEREAS, the parties hereto are desirous of entering into a 28E agreement to render fire and emergency assistance upon a reciprocal basis. ✓oZ 2 THEREFORE, THE PARTIES HERETO mutually agree to give fire and emergency assistance when needed on a reciprocal basis under the following terms and conditions: Section 1. Authority to Respond to Provide Assistance The power to make a request for assistance or to provide aid under this agreement shall reside in the member department fire chief or his official designee only. For purposes of this agreement, the "requesting department" shall mean the fire chief or designee asking for assistance and the "responding department" shall mean the fire chief or designee sending assistance. Any member department shall have the right to request assistance from any other member department or departments, subject to the terms and conditions of this agreement. For the purpose of this agreement, the terms "member department" and "member" shall mean the fire department of the respective parties hereto. Section 2. Situation Where Assistance is Requested A member department may request assistance from another member department only when the requesting department has concluded, based upon actual circumstances, that such assistance is essential to protect life and/or property. �✓2, 3 Section 3. Response to Request Upon request, a responding department, upon determination that an emergency situation exists and subject to the availability of manpower and equipment, shall dispatch firefighting personnel and equipment to aid the requesting department. Section 4. Personnel and Equipment Provided The requesting department shall include in its request for assistance the amount and type of equipment and number of personnel required, and shall I specify the location where the personnel and equipment are needed. The final decision on the number and the amount and type of equipment to be sent shall be solely that of the responding department. The responding party shall be absolved from liability in connection with all acts associated herewith provided that the final decision is made with reasonable diligence. No member department shall make any claim whatsoever against another member department for refusal to send the requested equipment or personnel where such refusal is based on the judgment of the responding department that such personnel and equipment are needed to protect the district of the responding department. � (OJ -2, re M a Section 5. Command at Fire Scene The responding department personnel and equipment shall report to the command officer of the requesting department who shall be in charge at the fire location unless he/she specifically relinquishes this authority to another officer. The command officer shall have the power to issue reasonable orders and directives, and responding officers will then act on said orders. The responding department personnel and equipment shall be released by the i requesting department when the services of the responding department are no longer required or when the responding department personnel and/or equipment are needed in their home districts. Responding department personnel and I equipment may withdraw from the requesting district upon giving notice to the I command officer at the fire location that they are needed in their home district. It is understood that the purpose of this section is to maintain order at the fire scene and shall not be construed to establish an employer/ employee relationship. Section 6. No Reimbursement for Costs No member department shall be required to reimburse any other member department for the cost of providing the services set forth in this agreement. Each member department shall pay its own costs (salaries, repairs, materials, compensation) for responding to the requests of other member departments. However, the requesting department shall provide without charge, such addi- la✓2-1 5 a -,A , tional fuel as may be required by the responding department to carry on the combined firefighting efforts after its initial fuel supply is depleted, plus sufficient fuel to fill their fuel tanks before they return to their home district. Further, the requesting department shall reimburse the responding department(s) for the cost of special materials, such as but not limited to, foam or other special materials, specifically requested by the requesting department and which are provided by the responding department and utilized at the site of assistance. Section 7. Liability Employees of any member department acting pursuant to this agreement shall be considered as acting under the lawful orders and instructions pertaining to i their employment with their member department. Under no circumstances are they i to be considered employees of any other jurisdiction, but rather shall be considered to be employees of their member department. Each party hereto shall bear the liability and/or cost of damage to its member department's equipment and the death of or injury to its member department's personnel, whether the death, injury or damage occurs at a fire in the member's own fire protection area, or in a fire protection area where the firefighter is working as a member of a responding department. Each party shall provide appropriate and reasonable insurance for its member department's personnel who may suffer injury, disability, or death and/or are involved in loss or damage to private property, and/or death of or iniury to private individuals in the G 3.2, r- I ri performance of official duties while assisting another member department under the terms of this agreement and shall supply proof of such reasonable insurance to the other parties hereto by providing a certificate thereof. EACH PARTY HERETO SHALL BE RESPONSIBLE FOR DEFENDING AGAINST CLAIMS MADE AGAINST IT OR ITS MEMBER DEPARTMENT OR PERSONNEL AND ARISING FROM ITS PARTICI- PATION IN THIS AGREEMENT. THE PARTIES HERETO SHALL NOT BE OBLIGATED BY THIS AGREEMENT TO DEFEND AGAINST CLAIMS MADE AGAINST OTHER PARTIES HERETO, OR AGAINST THE MEMBER DEPARTMENTS OR PERSONNEL OF SAID PARTIES. 8. Township Agreements. The cities and independent fire districts which are parties hereto and which have fire protection agreements with each other wherein the independent fire district is a fire protection provider for the respective city agree to maintain such agreements in force and to provide copies of same to the other parties hereto by attaching copies of such such existing agreements to this agreement thereby incorporating them and making them part of this agreement, and by promptly notifying in writing the other parties of any amendment, renewal, or termination of such agreements, including the changing of fire district lines. In the event such an agreement lapses, there shall be no further obligation by the other parties hereto to respond to a request for assistance within the fire protection area covered by such lapsed agreement. ZO 3z o, -ilk�4 i 7 Section 9. Term of Agreement -1 This agreement shall be in full force and effect upon execution by all parties hereto and the filing and recording thereof as provided in Section 11. The agreement shall have a term of three (3) years from the date of execution and thereafter shall continue in effect from year to year. The agreement may be amended by agreement of all parties. Any party may withdraw from the agreement ' by giving thirt y (30) days written notice to each of the other parties hereto by certified mail in which case said notifyng party shall be deleted from further operation of the agreement. Section 10. Notices Any written notice as required in this agreement shall be sent to the address of the respective parties as shown on the execution portion of this agreement. Section 11. prior Fire Mutual Aid Agreements This agreement supercedes any and all prior fire mutual aid agreements between and among the parties or their respective member departments. Section 12. Filing and Recording Upon execution by all parties hereto, this agreement shall be filed with the Secretary of State and recorded with the Johnson County Recorder. 63Z I i r 8 IN WITNESS THEREOF, the parties hereto have duly executed this agreement effective on the date(s) as shown below. CITY OF I014A CITY, IOWA Iowa City Civic Center 410 E. Washington Iowa City, Iowa 52240 By: _ Attest: Date: JEFFERSON-MONROE FIRE DEPARTMENT, INC Swisher, Iowa 52338 (As a Fire Protection Provider for the City of Swisher, Iowa and the City of Shueyville, Iowa) By: _ Attest: CITY OF CORALVILLE, IOWA Coralville City Hall Coralville, Iowa 52241 By : Attest: Date: CITY OF SWISHER, IOWA Swisher City Hall Swisher, Iowa 52338 By : Attest: J� 01 Date: Date: CITY OF SHUEYVILLE, IOWA CITY OF UNIVERSITY HEIGHTS, IOWA Shueyville Community Bldg. c/o City Clerk R.R. 2 207 Golfview Avenue Cedar Rapids, Iowa 52401 Iowa City, Iowa 52240 By: By: _ Attest: Attest: Date: Date: CITY OF LONE TREE, IOWA Lone Tree City Hall Lone Tree, Iowa 50559 By: _ Attest: FREMONT, LINCOLN & PLEASANT VALLEY ASSOCIATION Lone Tree, Iowa 50559 (As a Fire Protection Provider for the City of Lone Tree, Iowa) By: _ Attest: �'3-Z- r - Cate: CITY OF TIFFIN, IOWA Tiffin City Hall Tiffin, Iowa 52340 By: Attest: Date: CITY OF OXFORD, IOWA Oxford City Hall Oxford, Iowa 52322 By: _ Attest: Date: 10 Date: TIFFIN FIRE ASSOCIATION Tiffin, Iowa 52340 (As a Fire Protection Provider for the City of Tiffin, Iowa) By: _ Attest: Date: CITY OF RIVERSIDE, IOWA Riverside City Hall Riverside, Iowa 52327 By: _ Attest: Date: 69.2- -v; F r- CITY OF WEST BRANCH, I014A West Branch City Hall West Branch, Iowa 52358 By: Attest: Date: CITY OF NORTH LIBERTY, IOWA North Liberty City Hall North Liberty, Iowa 52317 By: _ Attest: Date: 11 KALONA VOLUNTEER FIRE DEPARTMENT Kalona, Iowa 52.247 By: Attest: Date: CITY OF HILLS, IOWA Hills City Hall Hills, Iowa 52235 By: Attest: Date: 3'z 12 CITY OF SOLON, IOWA Solon City Hall Solon, Iowa 52333 By: Attest: Date: TRI -TOWNSHIP FIRE DEPARTMENT Solon, Iowa 52333 By : Attest: Date: (03Z =1� i RESOLUTION 110. C 17-Rtv / RESOLUTION ENDORSING THE AGREEMENT FOR MUTUAL AID FIRE PROTECTION AND ASSISTANCETWHEN ING TREQUESTED HE PROPOSITION MEMBER LDEPAIRTMENT TO ALLRE SINCORPOE RATED AND UNINCORPORATED PLACES. WHEREAS, occasions may arise whereby extra alarm fires or other emergen- cies would exhaust the available firefighting equipment maintained by one of the member departments; and WHEREAS, in such a situation the availability of additional firefighting personnel and equipment from outside sources might well overt disastrous results. NOW BE IT RESOLVED that the Board of Supervisors of Johnson County en- dorses the objectives of the Mutual Aid Agreement and further, supports the proposition that all fire districts and fire departments provide firefighting and/or or emergency assistance when requested by a member department to all //incorporated and unincorporated places. It was moved by ! n„�„ hi„� and seconded by �Lc the Resolu- tion be adopted._'�`�'�`''�'"'`0 AYES: NAYS: ABSENT: x Myers Donnelly u Langenberg u Ockenfels y Sehr Dated this ZL day of rnn i a h , 1986. ATTEST: OY� Tom S ockett, county Auditor 6✓.2, =1� City of Iowa City MEMORANDUM Date: February 27, 1986 To: Mayor and City Council From: Terrence L. Timmins, City Attorney Re: Sale of beer in non -original containers Introduction: I was recently contacted by Attorney Paul Macek of Davenport, Iowa, re- garding a proposal by one of his clients to market beer in Iowa City by selling it in "non -original containers." The proposal by his client, essentially, is that he intends to open a pizza restaurant, selling both pizza and beer to sit-down clientele, carry -out clientele, and by deliv- ery. As part of his marketing strategy, his client has determined that it would be much more profitable to sell beer in "non -original containers" - paper cups - rather than selling it in cans or bottles. The question posed by Mr. Macek to us was whether or not such sale of beer in "non -original containers" would comport with City code requirements. This issue is being brought to the City Council's attention because applicable City Code provisions do not provide us with clear guidance on the issue, and we feel it necessary to obtain some policy direction from the City Council. Discussion: Section 5-12 of the City Code provides as follows: "Section 5-12. Possession of Open Containers. It shall be unlawful for any person to possess any open container of beer or alcoholic beverages upon the public streets or highways, includ- ing the sidewalk within the public right-of-way, and in any public place, except premises covered by a liquor control li- cense." The Iowa Code contains a similar provision at Section 123.28 of the Code, which reads as follows: "A person driving a motor vehicle shall not knowingly possess in a motor vehicle upon a public street or highway any open or unsealed bottle, can, jar, or other receptacle containing an a co o is beverage or beer with the intent to consume that alcoholic beverage or beer while the motor vehicle is upon a public street or highway. Evidence that an open or unsealed receptacle containing an alcoholic beverage or beer was found during an authorized search in the glove compartment, utility compartment, console, front passenger seat, or any unlocked portable device and within the immediate reach of the driver or the motor vehicle is upon the public street or highway is evi- dence from which the court or jury may infer that the driver 63UP a _A� r - intended to consume the alcoholic beverage or beer while upon the public street or highway... however, an open or unsealed receptacle containing an alcoholic beverage or beer may be transported at any time in the trunk of the motor vehicle or in some other area of the interior of the motor vehicle not de- signed or intended to be occupied by the driver and not readily accessible to the driver while the motor vehicle is in motion." The issue obviously presented is whether or not beer in a paper cup, covered by a plastic top, is an "open container" under either the above- mentioned City Code or State Code provisions. In initial discussions of this issue with Mr. Macek, I indicated a concern that carry -out patrons who remove the plastic lid from the cup of beer and consume same, either while walking down the street or while on the way home in the car, would be in violation of either the State Code provision or the City Code provision mentioned above. On that basis, Mr. Macek's client slightly modified his proposal, and has since indicated that he would not propose to sell beer in such containers to carry -out patrons. However, this still leaves open the question of whether or not the trans- port of beer in such containers for delivery would constitute a violation of either the City Code provision or the State Code provision. Under the State Code provision, a delivery driver could be charged with an offense, but could probably rebut the presumption contained in Section 123.28 if he could show that he did not intend to consume the beer which he was trans- porting. Another way to avoi a tate Code violation in this regard would be for the beer to be placed in a part of the delivery vehicle which could not be accessed by the driver while making deliveries. However, there is no such escape clause in the City Code provision. It flatly states that it is a violation for anyone to have an �oppe�container while upon the public streets, highways, or sidewalks. If—Tein a paper cup capped by a plastic lid is considered an "open container" under our City Code provi- sion, it would be a misdemeanor for anyone to transport such a container over city streets for delivery purposes. The issue before us thus hinges on our interpretation of the term "open container." Unfortunately, that term is not defined in the City Code. Rather than go to great lengths to come up with an interpretation of this term, based on some vague sense of the Council's intent, I felt that it would be advisable to, first of all, obtain City staff's thoughts and recommendations on the matter, and, secondly, to review the matter with the City Council in order to arrive at a clear decision as to what the City's position would be. I have reviewed this matter with Acting City Manager Bale Helling and Chief of Police Harvey Miller, and Chief Miller's comments and recommendations are appended to this memo. For the reasons stated in that attached memo, Chief Miller opposes delivery sales of beer in covered paper cups, or other similar containers. In addressing this issue, the City Council has at least two clear alterna- tives - it can either accept or reject the proposal set forth by Mr. Macek's client. In either event, I think it advisable that the City Council proceed to amend its City Code provisions to clearly take a posi- tion on the issue. If the City Council is of a mind to approve the sale of beer in such containers, it ought to clearly state that in the City Code, and it ought to set forth the conditions under which such sales may occur. In this regard, the City Council may want to prohibit the sale of 633 0l 3 beer in such containers for carry -out patrons, while permitting them for delivery. In either event, the term "open container" should be defined so that this issue can be put to rest. Conclusion: This matter has been scheduled for Council discussion at the informal Council meeting on March 24, 1986. At that time, City staff will be present to present their perspective on the matter. Mr. Macek and his client will also be invited to attend at session, so that there can be a full exposition of the matter. errence L. Timmins, City Attorney bdw4/3 Attachment 10"73 G A City of Iowa City MEMORANDUM DATE: February 24, 1986 TO: Terry Timmins, City Attorney FROM: Harvey D. Miller, Police Chief.4,Z4,4 ,Z4,4 RE: Carryout Beer Proposal: Other Than Original Containers Regardless of the informal opinion of Bill Armstrong, dated February 10, 1986, in regard to interpreting section 123.131 of the Iowa Code, I believe the enforcement problems that probably would arise, far outweigh any advantage to the purveyor. As a matter of fact, I think allowing sale in any but an original container would emasculate, over a period of time, any enforcement of liquor/beer laws in Iowa City. 1. Granting this privilege to one establishment will certainly open the door to every other food delivery service in Iowa City to do likewise. 2. The nature and age of the population of this community is such that if a way exists to circumvent any legal provision, it will be discovered and used. 3. Delivery of beer ordered by telephone, even if it is ordered with food, may violate the Prohibited -Sales provision of the City Code, sec. 5.1, p. 365 ...... delivery or trafficking [of beer or liquor is prohibited] for a valuable consideration promised or obtained". Certainly the delivery of beer or liquor ordered by phone is for a "promised valuable consideration". 4. A delivery person, if required to pay for food/drink prior to effecting delivery --- and this is not an uncommon practice - is actually an unlicensed vendor purchasing the beverage for resale and hence a "bootlegger". S. The judgement as to whether beer/liquor was sold, given, or dispensed to any intoxicated person or one simulating intoxication [5.2(1) City Code] would be by a delivery person working under the most adverse conditions in which to make such a judgement. 6. There is no way to enforce the provisions of the State Code or local ordinances in regard to the JaM beer/liquor could be sold or dispensed. REC�r+VED I r;• 7. The code restrictions as to the legal age of the buyer or purveyor of beer/liquor would be impossible to enforce if this privilege is allowed. 8. Finally, the Premises from which the beer/liquor was sold may want to serve food after the legal hours of closing [sec. 5.10(C) City Code]. This would not be allowed if the establishment holds a beer/liquor permit. I do not want to interfere in any legitimate business activity or undertaking. However, I think allowing this request for what is really an off premise sale of beer/liquor is a minefield of potential hazards. cc: Dale Helling, Acting City Manager i 7;001- 4, -f ) 630 =�41 City of Iowa City MEMORANDUM Date: March 27, 1986 To: City Council From: Kevin O'Malley, Acting Director of Finance and. Monica J. Bieri, Controller rl!� c•. Re: Recommendation for Computer Upgrade _A;, Money has been budgeted in Fiscal Years 1985, 1986 and 1987 to begin a gradu- ated upgrade of the City's computer system. During the course of the bid process, it was realized that the phased growth plan that had been projected would not be possible. Instead, the City would need a full computer system upgrade, including central processor, tape drive and disk drives. Only one vendor, MISTI, was able to propose a complete hardware and software upgrade package in response to a request for proposals sent early in March. The hardware configuration proposed by MISTI is comparable in power to the top of the line minicomputers currently available. It would enable sixteen additional work stations to be on-line to the computer,while providing an additional 52% auxiliary (disk) storage. The proposed software upgrade has enhanced analytical capabilities and would eliminate many of the size re- strictions imposed by the current software. The cost of the upgrade package proposed is reasonable, and within the budget. FY1985 Carryover E 51,200 FY1986 Budget FY1987 Budget 73,200 56,360 5180,760 Proposal $150,610 This upgrade package was chosen over a much higher performance option which would additional workvided two stations to2becon-line Gr It was feltdthat to the City needs time to evaluate the role of the micro -computers within the data processing envi- ronment, since they could impact on the City's need for an expanded perform- ance computer configuration. Therefore, it must be understood that if it is decided to add more than the sixteen (16) extra work stations, the Citwill y have to invest in another computer equipment upgrade. For that reason, it will be necessary to carry over to the Fiscal Year 1986 budget the remaining $30,000 which has been designated for computer equipment upgrade. This proposal is very equitable to the City and it is our recommendation that the City proceed with the upgrade as proposed. Please contact us should you wish to discuss this matter further. Unless otherwise notified, we will proceed with this acquisition. bj2/8 6✓7 City of Iowa City MEMORANDUM G Date: March 27, 1986 To: Acting City Manager and City Council From: VJohn Lundell, Transit Manager Re: Ridership Statistics Attached are Iowa City Transit monthly ridership statistics for fiscal years '81-'86. Fiscal year '86 cumulative ridership through the month of February was down 6% from FY85. Total ridership was down 14% for the month of February, 1986 compared to the same month last year. Ridership on Saturdays during February of this year was off 20% compared to 1985 (21,019 passengers in 1985, 16,793 in 1986). This is attributable to the hourly headways on Saturdays implemented January 25. Thank you and if you need any additional information, please feel free to contact me. cc: Iowa City Transit Staff bj4/14 6 ✓s i MONTHLY RIDERSHIP STATISTICS &✓S NI FY 81 FY 82 FY 83 MONTH RIDERSHIP + - * RIDERSHIP RIDERSHIP 'JULY 126,668 4 141,870 11 152,830 7 AUGUST 112,958 (3) 131,162 14 152,473 14 SEPTEMBER 181,320 13 198,065 8 220,691 10 OCTOBER 207,557 5 221,940 6 237,075 6 NOVEMBER 181,722 (3) 205,132 11 242,446 15 DECBMBER 186,843 11 199,346 6 209,865 5 JANUARY 191,966 (1) 242,050 21 224,297 (7) FEBRUARY 230,887 (1) 266,456 13 258,786 (3) MARCH 203,381 1 254,476 20 232,604 (9) APRIL 197,513 6 234,880 16 220,792 (6) PAY 146,832 8 166.8 6 12 165.126 1 JUNE 138,138 12 156,727 12 148.845 5 2,465,832 2 *1 of INCREASE (DECREI4SE)F PREVIOUS FISCAL YEAR ff &✓S NI MONTHLY RIDERSHIP STATISTICS W, L2j -lk, FY p4 FY 85 FY 86 _ MONTH RIDERSHIP + - *RIDERSHIP_ RIDERSHIP + - JULY 137,729 (10) 132,246 (4) 131,279 (.05; AUGUST 153,3991 135,994 (11) 131,374 (3) SEPTEMBER 206,032 (7) 180,060 (13) 169,621 (6) QCTOBER 221,634 (7) 220,209 (1) 208,001 (6) NOVEMBER 218,219 (10) 206,138 (6) 189,719 (8) DECEMBER 218,981 4 191,202 (13) 194.472 2 JANUARY 237,015 5F3,819 (10) 190,621 (11) FEBRUARY 254,469 (2) 243,586(6) 209,973 (14) MARCH 241,698 4 204,425 (15) APRIL 211,415 (4) 201,115 (5) MAY 160,039 (3) 160,395 1 JUNE 138,909 (7) 130,703 (6) TOTAL 2,399,587 (3) 2,219,892 7 *% of INCREASE (DECRE%SE)FPDI PREVIOUS FISCAL YEAR L2j -lk, City of Iowa City MEMORANDUM Date: March 27, 1986 To: City Council From: James Schoenfelder, Energy Coordinator _�✓/ Re: Energy Conservation Program The attachments are copies of two inserts from an informational brochure entitled "The Economics of Energy Independence" published by the Iowa Energy Policy Council and distributed throughout Iowa and at various regional and national conferences. bj3/8 636 r MAN There are a number of creative financing options available to communities interested in a community energy management program. Some options are: revolving funds, shared savings, franchise fees. utility refunds and community bonds. REYOLY/NBNOS CRfATH MON OTIdTYO NO Iowa City is leading the way in Innovative funding with a unique program featuring an internal re- volving fund. The city will begin a major energy management program featuring a number of capital investments. These conservation measures will be financed through a revolving fund established with money from a local utility refund. This program will benefit the community in a number of ways: ■ The city saves precious energy dollars. ■ After the initial investment, the fund becomes self-sustaining. ■ Energy conservation measures can be imple• mented in an orderly schedule based on the cost effectiveness and annual return on in. vestment of each measure. The Siouxland Interstate Metropolitan Planning Council (SIMPCO) will establish a revolving fund for energy improvements which will finance several county projects. Moneys for the fund will be pro- vided through a grant program. The Iowa Department of Transportation and the EPC have established a revolving fund from which communities may borrow money needed to match existing federal funds for community-based transit systems. SNAR® SINNRS In a shared savings plan, a community enters into an agreement with a private firm to install equip• ment in the city's facility at no initial cost to the city. In turn, the firm receives a share of the energy savings as stipulated In the contract. Some firms require a minimum investment before participating, and all firms require a maximum payback period before agreeing to provide funding. Some advantages of this funding are: ■ The city need not make a capital investment. ■ The city receives a share of the saving. ■ Utility costs will be lower for public buildings. ■ Payments to the participating firm won't cause a budget increase. ■ Since the private firm is paid from the savings, there is an incentive for the company to insure the savings will occur. Projects of this type generally require less start. up time than projects using the city's normal con. tracting process, and the risk of the investment is borne by the service firm, not the city. fRANCNISEfffS A franchise fee is a fee received by the local government from the utility for the right to serve the community. A portion of this fee may be set aside to be invested in energy efficiency improvements. Communities may opt to use money from a fran. chise fee to aid in establishing an internal revolving fund or to directly finance a capital investment. Advantages of this type of funding are: ■ The community need not spend tax money for capital investments. ■ Savings from the initial improvements can be used in a revolving fund to continue energy savings measures. DIRECT MAR1 MNROf SNAIL -DENOMINATION RONOS Some communities may choose to finance capi- tal Investments through the sale of tax-exempt bonds in small denominations (5100-$1,000). These bonds could be sold by either the local government or a municipal utility. The rate of return on the bonds would be related to the return on investment of the planned energy improvement. Advantages of bonds include: ■ Residents receive a tax-exempt return on in. vestment. ■ Little or no residential tax money is used for the expenditure. ■ Payment for the improvement won't cause a budget increase for local government. Creative funding packages otlera variety of finan. cing alternatives, many of which are located within the community, so energy dollars stay in the local economy creating jobs and stimulating business. Sound energy economics combines energy man. agement with economic development to create energy independence — and that is an investment in the future) G 3 6 i CONNUNITIES&ENERGY Seventy cents out of every dollar spent on energy in an Iowa community leaves that community! A commitment to energy management would mean a portion of that 70 cents could be redirected to cir- culate in the local economy. An energy improvement in the community means the dollar remains at work stimulating local busi- ness and labor. That's sound energy economics! Several Iowa communities have already taken the initiative to achieve energy independence. Working with the EPC to demonstrate the need for energy conservation, these localities have de. signed individual programs implementing wise en- ergy management techniques. fly[ RAN SBECTEO Five project sites were selected in various areas throughout the state. These areas include: ■ Sioux Center, population 4,500 ■ Evansdale, population 4,800 ■ Iowa City, population 50,000 • Hamilton County, population 18,000 • Slouxland Interstate Metropolitan Planning Council (SIMPCO), a regional council of governments with member local governments (160,000 population) Many of the energy conservation methods used in these areas can be adopted by other Iowa communities. These projects illustrate energy savings from simple, low-cost, immediate payback methods to long-range methods emphasizing energy de- velopment as a partner to economic development. PROJECTS 8168IN NIT# AN AUDIT Each community project begins with a com- prehensive energy audit. Energy inefficiencies such as uneven temperature regulation, overlighting, poor window caulking, weatherstripping and lack of proper insulation are evaluated in public buildings, businesses and homes. The Evansdale project features energy audits free to residents and businesses by the local utility company. These audits involve a walk-through examination of homes or businesses. Consumers receive a verbal explanation or an energy savings recom- mendation checklist. (Commercial buildings and public buildings may also receive a comprehensive engineering analysis.) A number of the community prdjects involve thermographs, Infra -red photographs of homes and businesses to detect heat loss from the structure. These findings are evaluated to determine the most cost-effective plan of action for both short-term and long-range energy conservation. 436 Wi 1 Iowa Department of Transportation 800 Lincoln Way Ames, Iowa 50010 515-239-1348 % March 16, 1986 Re: Johnson County 1 M-4055(1)--81-52 City of Iowa City Mr. Francis K. Farmer, P. E. City Engineer Public Works Department 410 East Washington Street Iowa City, IA 52240 Dear Mr. Farmer: Subject: Dubuque Street (Park Avenue to Iowa Avenue) Your city's subject project was logged in our office on March 4, 1986. This was the date that we received your Federal -Aid Project Development Certification form which certified that the one permanent parcel of right of way had been acquired. The form also certified that all eight temporary construction easements had been acquired. Your final plans cost estimate was $980,450. We normally add five percent contingency and one percent source materials testing by the Iowa DOT to this amount prior to calculation of the Federal -aid figure. The estimated Federal -aid is 75 percent of the total and is calculated to be $779,457. Prior to March 4, 1986 we had received and logged in certified final PS&E plans from several cities for the May 13, 1986 Iowa DOT letting. These projects depleted all of the remaining FAUS funds available to Iowa cities for Federal year 1986. We were not able to process for letting your city's Dubuque Street FAUS project because there are no available remaining FAUS funds for obligation from the Federal Highway Administration. As funds become available we will let the projects in the order received and logged in the Office of Local Systems. If you have questions please do not hesitate to call us or Mr. James 0. Loy. Your project is at the top of our list, but will need a large amount to become available. �a37 -Al r Mr. Francis K. Farmer, P. E. March 18, 1986 Page 2 Please stop at my office when you are in Ames at the APWA conference in April to pick up your original plans. I prefer that you have them for safe keeping until we need them for letting. I will keep the one paper set of plans as the logged in set. Sincerely, (,v,,;e� CL . William A. Nelson, P. E. Urban Systems Projects Engineer Office of Local Systems WAN:ke cc: Joe Huerta, Federal Highway Administration D. A. Anderson, Acting Director of Highways, Iowa DOT G. W. Anderson, Deputy Chief Engineer, Iowa DOT J. 0. Loy, District 6 Office, Iowa DOT D. D. Shirley, Office of Right of Way, Iowa DOT R. L. Anderberg, Office of Local Systems, Iowa DOT X37 a. MINUTES JCCOG AD HOC TRANSIT STUDY COM14ITTEE THURSDAY, MARCH 6, 1986 - 4:30 P.M. IOWA CITY TRANSIT BUILDING CONFERENCE ROOM MEMBERS PRESENT: George Strait, Iowa City; Michael Kattchee, Coralville; Dave Ricketts, University of Iowa; Anne Rawland, citi- zen; Phil Shive, citizen (late) MEMBERS ABSENT: Dick Meyers, Johnson County EX -OFFICIO MEMBERS PRESENT: Roger Fisher, Frank DePirro STAFF PRESENT: Jeff Davidson, John Lundell, Steven Van Steenhuyse GUESTS PRESENT: Elizabeth Hong, Patricia Tekippe, Bob Tauber 1. CALL TO ORDER. Strait called the meeting to order at 4:34. He congratulated Lundell on being appointed the new Iowa City Transit Manager. He suggested that the order of the agenda be changed and that Marketing be dis- cussed first. There were no objections. 2. APPROVAL OF MINUTES. Rawland moved that the February 20 minutes be approved. Ricketts seconded. The minutes were approved unanimously. 3. MARKETING. Davidson discussed the Iowa Department of Transportation Transit Marketing Seminar. He described a State Transit funding program which will have funds available for transit marketing. He said that a program targeted to elementary school students is being looked at by Iowa City Transit, as well as campaigns targeted to employees at American College Testing and National Computer Systems. Other pro- grams being considered are the establishment of Park and Ride lots, information tables, and TV advertising. For Coralville, a transit route to the new Rockwell plant is being considered. A plan to at- tract more off-peak riders for CAMBUS' Mayflower route is also being considered. Shive arrived at 4:41. Lundell talked about marketing on Heritage Cablevision. They would be able to buy low-cost spots on popular channels such as ESPN, as well as the local channels. Bob Tauber of Heritage answered questions about their rates. Lundell provided the Committee with copies of Heritage's rate card, and Tauber explained how rates are determined. 63,? MINUTES JCCOG AD HOC TRANSIT STUDY COMMITTEE THURSDAY, 14ARCH 6, 1986 - 4:30 P.M. PAGE 3 5. AREAS OF TRANSIT SERVICE DUPLICATION Strait asked that transparencies of each bus system be made showing which routes overlap and where this occurs. Davidson said that study has shown there are five areas of overlap, but that there is true duplication only in the North Dubuque corridor. This occurs between Iowa City's North Dubuque route and CAMBUS' Mayflower Interdorm route. Ricketts and Lundell described how each system serves this area. Ricketts said that CAMBUS service is designed to get students downtown to the main campus area in time for classes. Strait asked if this service is used often. Ricketts answered that the buses are usually full, especially at 16 minutes after the hour. 6. OTHER BUSINESS. Rawland asked- if there had been a report made by the Transit quality Circle group. Davidson said that a report had been made, and that he would find a copy and submit it to her. Ricketts asked if the proceedings of the Committee were to be telecast on cable TV. Strait said that the details were still being worked on. 7. ADJOURNMENT. The meeting was adjourned at 5:58. Steven J. Van Steenhuyse, Minute Taker I I 1 I 9 639 a ,� r - CONFERENCE MEMORANDUM DATE: March 20, 1986 PROJECT: Joint Swimming Pool Iowa City, IA NM File H2.86A PRESENT: Planning Committee: Mike Cilek Darrel G. Courtney Randy Jordison, Co -Chair Diana Lundell Mike Moran Mary Neuhauser, Co -Chair Dee Vanderhoef Craig Willis City of Iowa City: Terry Trueblood Iowa City Community School District: David Cronin Jerry Palmer Neumann Monson, P.C., architects Kevin Monson NOTES BY: Ken Wictor Kevin Monson 1. The memos for March 6 and 13 should be corrected to include Craig Willis as being present at both meetings. 2. Randy Jordison introduced a discussion of the philosophy of having full support of the pool configuration and size from all committee members prior to releasing a final recommendation from this body. 3. Ken Wictor present a detailed cost projection for the joint swimming pool. 4. The total project costs for the: 6 lane facility - $3,262,000.00 facility8 lane 3 5. The operating costs, not including p $64,000 for the 6 lane facility and$74,5001forsthe 8ere lanesfacility.to be The City will present personnel cost estimates at the next meeting. 6. It is estimated that the School's usage of the facility will be 25-30% of the available time. 7. After hearing from each committee member, it was decided to take no other action but to leave the previous motion by the committee in force, that being, to recommend a 8 lane stretch 50 meter pool. The justification being: this size is necessary for future needs of the community; it best meets that priorities of providing adequate recreational and instructional space for the City's and School's use. 8. The pool surface area will be approximately 50% greater than the Mercer Park Pool. 9. The total project cost of the renovation of City Park Pool can not be re- duced below $700,000.00. The pool house will be totally roofed so that lockers may be included in each locker room, lthereby reducing staffing costs for the operation of the facility over the present system of a cen- 10. The City room.. Handicapped Rest Room/Storage facility at City Park last year for approximately $63 per sq, ft. The new Pool House is estimated to cost $44 per sq. ft. io39 _:A I 11. A discussion of the materials to be used in the pool was lead by the Archi- tects. 12. It was generally excepted that the purchase of some items could be deferred and other items may be bid as alternates to reduce the bond issue amount. Items that were accepted in this regard were: a. Defer pool seating b. Reduce the number of lockers C. Delete a bench at entrance d. Deletethe south parking lot exit drive 13. With the possible investment of bond issue funds, the City may be able to reduce the bond issue asking by up to $100,000.00. If pending legislation is passed this would not be legal, Darrel pointed out. 14. Taking into consideration the reinvestment of bond issue money and deferred or alternate bids on selected items, it was decided that the Committee would recommend that the bond issue asking would be as follows: $2.9 million to build and equip the replacement of Mercer Park Pool, ($500,000 being given by School District) and $700,000 to renovate the City Park Pool. 15. The Committee should reserve the evening of Monday, March 31, 1986, for a possible meeting. 16. The next meeting will be on March 27, 1986, beginning at 3:30 p.m. This memorandum is submitted for your review. It is intended that the data contained herein be considered a factual reference and provide a basis for de- sign. If you have any questions, additions or changes, please contact this office. NEUMANN MONSON ARCHITECTS Distribution: 10 copies - Jerry Palmer 226 South Clinton Street Ken Wictor Iowa City, Iowa 52240 Roy Neumann Kevin Monson Jack Kiefer NMA File 6.39 MINUTES OF STAFF MEETING March 26, 2986 Referrals from the informal and formal Council meetings of March 24 and 25 were distributed to the staff for review and discussion (copy attached). The Acting City Manager noted that the staff has received a memorandum from the Finance Department regarding amendments to the budget. He advised that the staff needs to identify areas where funds can be shifted when amending the budget. Another way in which the City proposes to cut expenditures to eliminate the projected deficit is to cut travel expenses by 5 percent City-wide. The Acting City Manager advised that a committee has been selected for hiring a human relations director. That committee consists of John Maxwell, Dick McCartt, Phyllis Alexander, Dale Helling, and Rosemary Vitosh. One hundred twenty-three applications have been received. That number will be narrowed by staff members before the full committee gets involved. It is anticipated that interviews will be conducted about the third week of April. Prepared by. Lorraine Saeger O Int'ormal Council Meeting DATE. March 24, 1986 PENDING COUNCIL ITEMS U W O W j 0C] H W CC >- nm SUBJECT Qw REFERRED DATE �� - O COMMENTS/STATUS Ccj C]W TO DUE Ff-W az ¢ w � a Bed and Breakfast 3-24 P&PD Refer to Planning and Zoning for recommendation on expandinq to resi- dential zones. Notify all who will have D1ckUD Refuse Pickup Ordinance 3-24 Public Work 11 discontinued before April 8 Amendment (second consideration). Council has no problems with the CRANDIC Park boathouse 3-24 P&PD concept. Notify Mr. Sprague. Informal Meetings 3-24 Lorraine Notify maintenance to discontinue use of table in Chambers. Annual Audit 3-24 Finance Go ahead with McGladrey. Prepare resolution. Airport Policy Issues 3-24ACM Schedule informal discussion with Airport Commission ASAP. Legal determine what City can do to Benton and Mormon Trek 3-24 Legal require relocation of the Dower pole on N.E. corner. I a NJ UW Regular Council Meeting DATE. March 25, 1986 PENDING COUNCIL ITEMS UW WW QWC H -7 O2 SUBJECT aw REFERRED DATE �� O COMMENTS/STATUS oU w TODUE V-0 w DC S aZ Cc W FX O. Sidewalk Cafes 3-25 ACM/Legal Schedule for informal discussion on April 7. Schedule for informal discussion on LSNRD Requirements - 3-25 P&PD April 7 - public hearing continued to April 8, 1986. Ordinance Amendment What will be done this spring in conjunction with street cleaning? Alley Cleaning 3-25 Public Work Extension for John Roffman approved. Parcel C 3-25 P&PD la'l) /C/ Y( S m T W TH F s / Z lOAM-Staff Mtg 3 BAM-Magistrate 'y •5 (Conf Room) Court (Chambers) 6:30PM-Informal 7:30PM-Riverfront 7;30PM-Formal P&Z Council (Chambers Comm (Transit Facility) (Chambers) 8:30AM-Housing ? 10AM-Staff Mtg. /0 // /-L SAM -Magistrate g Appeals Board Conf Room) 4; OPM-Board of BAM-Magistrate Court (Chambers) (Public Library) Adjustment (Chamb Court (Chambers) 9AM-Housing Comm 7PM-Parks & Rec 7:OOPM-Informal (Public Library 4PM-Urban Environ Conon (Rec Ctr) 7:30PM-Historic 7:30PM-Airport Co . Council (Chambers Ad Hoc Committee Preservation Comm (Transit Facility ARec Center, PinB (Public Library) 3OPM-Co 7:30PM-Resources (Chambers CopseVat'on Corton /7 / d 9 BAM-Magistrate LOAM -Staff Meeting 8AM-Magistrate Court (Chambers) (Conf Room) Court (Chambers) 3:30PM-Committee o 7:30PM-Informal Community Needs P&Z (Senior Ctr) (Rec Center, B) 7;30PM-Formal P&Z 4PM-Design Review (Chambers) 6:30PM-Informal Committee (Rec Council (Chambers Center, Rm B) :t3 v' as 6 AM -Magistrate LOAM -Staff Meeting AM -Magistrate Court (Chambers) (Conf Room) Court (Chambers) PM -Informal Council (Chambers 7PM-Council (Chambers) I(publicaLry ibrarrd r 7 ' �9 3 OAM-Staff AM -Magistrate Meetin Court (Chambers) (Conf Room) PM -Human Rights 6:30PM-Informal Corton (Senior Ctr) Council (Chambers) (eno P&ZPMSoraCtr) t- F COUNCIL INI JOINT SV MARCH 27, neumann monson archiiecis iowa ciiy, iowo TEE 6�� r - r :J 7 I a, COUNCIL INFORMATIONAL PACKET JOINT SWIMMING POOL COMMITTEE March 27, 1986 Memorandum..................................................... Pages 1 & 2 Attachments 1. Motion of February 6 and March 27 ............................. Page 3 2. Floor Plan .................................................... Page 4 3. Site Plan ..................................................... Page 5 �4,. Cost Projections - Joint Swimming Pool ........................ Page 6 5. Schedule of Use ............................................... Page 7 6. Operational Costs & Revenue Projections ....................... Page 8 7. Memorandum of Agreement ................................... Pages 9-11 8. City Park Pool Facts ..............................:...... Pages 12-15 9. Cost Projections - City Park Pool ............................. Page 16 10. Time Table ................................................... Page 17 (To2 i - CONFERENCE MEMORANDUM DATE: March 27, 1986 PROJECT: Joint Swimming Pool Iowa City, IA NM File 92.86A PRESENT: Planning Committee: Mike Cilek Darrel G. Courtney Randy Jordison, Co -Chair Diana Lundell Mike Moran Mary Neuhauser, Co -Chair Dee Vanderhoef Neumann Monson, P.C., architects Kevin Monson Ken Wictor " NOTES BY: Kevin Monson It .1. The Architect will look at the possibility of a one way drive through parking area and angled parking. 2. A motion was made and seconded to recommend to City Council a facility to replace the outdoor pool at Mercer Park. The new facility recommended is an indoor rectangular pool, 60 ft. x 195 ft. with two bulkheads, therapeu- tic pool, outdoor wading pool and sundeck, and adjoining locker room and office facilities. Motion passed 8-0. No abstentions. 3. A draft of the Memorandum of Agreement for Joint Swimming Pool project was reviewed, a copy is included as attachment V. The Committee would like ' to add the words: "based on time and space use," to Item M5 and N6. The`' Committee would also like to move the last sentence of Item q3 to the end, - of paragraph :;1. r 4. Liability coverage for City and School use of pool must be clarified in the Memorandum of Agreement. " 5. Mike Moran presented an estimate of the personnel costs for operating and maintaining the Joint Swimming Pool. Mike will provide a document to show all Operation and Maintenance costs. See attachment q6. 6. Yearly revenue at Rec. Center is approximately $72,000.00. 7. Mike Moran projects that the revenue will equal personnel costs for the new swimming pool. 8. Regina School should be contacted to see if they would be interested in buying time for junior high instructional swimming. 9. The Architects presented cost projections for the Joint Swimming Pool and the City Park' -Swimming Pool. See attachment q4. ~' 10. Tuesday 5:30 Committee Meeting at Rec. Center, Room A. Tuesday 6:30 Council Meeting 11. It is important that the Bond Issue be held on June 3 if possible. a. There is an election that day so it saves the cost of a special election. b. Most people will not yet be on their summer vacations so more voters will be in town. C. Need to start construction as soon as possible or the project will not be completed by next summer. d. The bond market is questionable after September 1st due to pending Federal Legislation. Page 1 / // q (a Tam. r -I 12. Committee would like to help compose the bond issue question in a simple and clear format. 13. The water area of the Swimming pools for comparison purposes are as follows: a. Mercer Park Pool - 7,975 sq. ft. b. City Park Pool - 17,100 sq. ft. u C. Joint Swimming Pool - 11,700 sq. ft. 47% larger than Mercer Park Pool 42% smaller than City Park Pool 14. Mercer Park will be closed at end of this season and will not be reopened because demolition will begin at that time. 15. Depending on the fall weather conditions, it may be able to get all foundation work in place prior to winter setting in. If that is possible, the joint swimming pool should be completed between the end of May 1987 and the end of June 1987. The weather and the Contractor are critical to having a pool to use in the summer of 1987. 16. The next meeting will be on April 3, 1986, beginning at 3:30 p.m. �a This memorandum is submitted for your review. It is intended that the data contained herein be considered a factual reference and provide a basis for de- sign. If you have any questions, additions or changes, please contact this j, 'office. + NEUMANN MONSON ARCHITECTS Distribution: 10 copies - Jerry Palmer 226 South Clinton Stfeet 10 copies - Dale Helling Iowa City, Iowa 52240 Ken Wictor Kevin Monson Jack Kiefer NMA File Page 2 69;4z 1e Is 1� I to t� Page 2 69;4z Y Attachment p1 MOTIONS The Committee unanimously passed the following motions: Motion of February 6, 1986 In reference to the Mercer Park Pool, The Joint Facility Committee recommends to the Iowa City Council that the City expend only the minimum funds necessary to meet such facility openimmediate totheafety Publicnduringtthenpendency of the constructe ion of thehe new indoor facility and the renovation of the City Park Pool; and after com- pletion of those two projects, to abandon the pool. Motion of March 21, 1986 A motion was made and seconded to recommend to City Council a facility to re- ,%Iace the outdoor pool at Mercer Park. The new facility recommended is an in - rectangular pool, 60 ft, x 195 ft. with two bulkheads, therapeutic pool, outdoor wading pool and sundeck, and adjoining locker room and office facili- ties. Motion passed -8-0. No abstentions. Page 3 6ym. M b; Attachment p2 ON DECK W, 34.565 SO. FT. ON THE GROUND FLOOR 3112/aa JOINT USE SWIMMING POOL IOWA CITY, IOWA, Page 4 6p'� s v a a I u Attachment R4 i u MARCH 26, 1986 REVISED COST PROJECTIONS FOR THE PROPOSED JOINT -USE SWIMMING POOL L� General Construction.................................................$ 1,729,300 Plumbing Construction ................................................ 218,000 HVAC Construction `Fr . .............................. ...................... 346,200 Electrical........................................................... 244,300 17 Building Construction ................................................$ 2,537,800 SiteDevelopment..................................................... 225,000 lxPool Equipment....................................................... 358,300 Professional Fees .................................................... 234,200 School District Contribution *$ 3,355,300 - 500,000 I� Demolish Existing Mercer Pool $ ,8 55.300 fa + 30,000 1� *$ 2,885,300 *Assumes conventional footing on average soil conditions. `a t Recommend a contingency of approximately $65,000 for additional footing and foundation work based on early soil test results. Final report information will be available next week and footing costs can be assessed more accurately. t0 + $ 65,000 1 le $2,950,000 �t I1 . t Il. a Il 7 Page 6 h r W Attachment #5 PRELIMINARY USE SCHEDULE - SCHOOL SEASON Joint Swimming Pool I i-' March 28, 1986 N I' NEW FACILITY 6:00 a.m. - 9:00 a.m. Swim Team Practice/Lap Swim/Aquacizing/Public Swim 9:00 a.m. - 12:00 p.m. School Swim Program/Public Lesson Program I; 12:00 p.m. - 1:00 p.m. Lap Swim/Public Swim 1:00 p.m. - 6:00 p.m. School Programs/Lessons/Laps/Public Swim/Swim Teams is �E 6:00 p.m. - 9:00 p.m. Public Swim/Lessons �s .9:00 p.m. - 10:00 p.m. Lap Swim/Aquacizing/Public Swim .4 RECREATION CENTER It 1 6:30 a.m. - 8:30 a.m. Lap Swim ' e 8:30 a.m. - 9:30 a.m. Aquacizing 9:30 a.m. - 10:30 a.m. Senior Citizen Swim 1 10:30 a.m. - 1:00 p.m. Lap Swim/Public Swim P 1:00 a.m. - 4:30 p.m. Public Swim/Lessons 4:30 p.m. - 6:30 p.m. Lap Swim/Aquacizing 11 6:30 p.m. - 9:00 p.m. Public Swim/Lessons i+ 9:00 P.M. - 10:00 P.M. Lap Swim ' 19 *It is the intent of the Recreation Department to offer open swimming for the II public at one pool or both pools at all times of the day. The new facility is designed to accommodate several different groups of swimmers at the same time. ly It r, I1 IE'a fl Page 7 6Vz -I 7 w $56,800.00 2,400.00 2,900,00 1,200.00 Attachment N6 2,400.00 2,800.00 ' ESTIMATED OPERATING COSTS AND REVENUE PROJECTIONS 3,000,00 3,200.00 900.001 3"70—OT-0-3"70—OT-0-, JOINT SWIMMING POOL Concession 81000.00 March 28, 1986 Total Projected Revenue I Personnel Cost ' I Full-time Personnel Maintenance Recreation Supervisor (Aquatics Coordinator) (with benefits) $18,653.66 26,142.77 Fall Season (9 months) rly Bird - Guards - 7aSessions - Instructor 6(per usession) y78instructor ird X 93 8 1,414.80 7 Sessions - Aide (per X $4.03 X 10 days session) 7 aides X $2.52 1,974.70 i9 Lap 'and Open - Guards - 67 hours/week X 3 X 36 wks. X $3.931,234.80 Total Fall Season $3D628.437i9.48 Summer Season Guard - 60 hours/week X 6 X $3.93 X 12 Manager - 70 hours/week X 2 X $4.85 X 12 10 Sessions - 10 instructors X 10 days X $4,03 X 10 sessions Aides - 10 aides X 10 days X $2.52 X 10 sessions Total Summer Season Grand Total Full-time; Fall Season; Sumer Season Building Operating Costs Utilities �! Pool Supplies (Chemicals) ! Miscellaneous Supplies Building Maintenance Water and Sewer ! Property Insurance 9 Telephone is $51,800.00 $56,800.00 2,400.00 2,900,00 1,200.00 1,400.00 2,400.00 2,800.00 2,700.00 2,900.00 3,000,00 3,200.00 900.001 3"70—OT-0-3"70—OT-0-, 000.00 1,0 $ 16,977.60 8,148.00 4,030.00 2,520.00 31,6 $109,533.81 .Average $ 67,700,00 Total Operational and Personnel Costs E177;234.00 Revenue Projection Lap/Public Swim -- 55,000 @ $,95 Lesson -- 2,340 @ $12.50 $ 58,500.00 Special Interest Groups -- 600 hours @ @25.00/hour 29,250.00 School Use -- 30% operating 15,000.00 50% janitorial 20,310.00 Passes -- 300 @ $90.00 9,326.83 Locker Revenue 27,000.00 Concession 81000.00 6,000.00 Total Projected Revenue $173 386.83 Page 8 r'0.2— `1 =14 w Attachment #7 DRAFT RAFT MEMORANDUM OF AGREEMENT CITY OF IOWA CITY -IOWA CITY COMMUNITY SCHOOL DISTRICT 1 JOINT SWIMMING POOL PROJECT ba I' This Memorandum of Agreement is made on this day of April, 1986, by and between the Iowa City Community School Dis- trict and the City of Iowa City, Iowa, by their respective rep- resentatives, David L. Cronin, Superintendent of the Iowa City Community School District, and William J. Ambrisco, Mayor of VA the City of Iowa City. 1' Both governing bodies of the School District and the City fa of Iowa City have previously entered into a Memorandum of it Agreement providing for a process to plan a,joint venture swim- ming pool project. This Memorandum of Agreement will supple- ment the previous agreement and state the present intentions of `a the parties in connection with the development of the project. This Memorandum of Agreement will be submitted to the respec- tive governing bodies and will be effective upon approval by both governing bodies and execution by their respective rep- resentatives. i The School District and the City of Iowa City have been studying the feasibility of planning and constructing a joint venture swimming pool facility to he located in the City of. ID Iowa City, Iowa. The School District and City staff along with 'e the joint planning committee appointed by the two governing bodies have held meetings, secured architectural services for a preliminary design, reviewed preliminary designs and prelimi- nary cost estimates, investigated and recommended a site for e the facility, identified the needs for the facility, consulted with legal counsel to develop a plan for financing and operat- 1e ing the facility, and investigated other matters relating to 11 the project. Upon receiving reports from the committee and staff, each of the governing bodies wish to proceed with the development of the project subject to approval of the overall, final plan for the project, including a definition of each par- ty's rights and liabilities to be stated in an agreement be- tween them as authorized by Chapter 28E, the Code of Iowa. The 1= School District and the City of Iowa City intend to mutually agree upon all issues for the complete development of the joint venture project and, at this time, wish to state an intent to la enter into a Chapter 28E agreement that will provide for the Is following terms and conditions, all subject to each governing body approving the final project plans and terms, to -wit: 1 1. Site Selection., The swimming pool facility will be located on property owned by the City of Iowa City. The I� r� ', Page 9 hs r- subject property is presently owned by the School District and I lies just west of the existing Mercer Park swimming pool facil- ity and on the easterly portion of the School District grounds. �. When all contingencies have been completed and assurances made that the project will proceed, the School District will donate the subject property to the City subject to reversionary rights 4 should the facility ever be abandoned. A proper survey of the required land will be obtained by the City and a reasonable I' amount of land to accommodate the planned facility will be transferred to the City. I' 2. Ownership. The facility will be owned by the City of Iowa City, Iowa and subject to a lease -management agreement I.a with the Iowa City Community School District which will provide the School District with perpetual use of the property shared with the City of Iowa City. The lease -management agreement will be for an initial 10 -year period with provisions for guar- anteed renewal. I, 3. Project Costs. The initial construction of the proj- ect will be paid by a $500,000.00 contribution from the School I; District with the balance payable by the City of Iowa City. In addition, the School District will contribute land to the City I.+ of Iowa City as described in Paragraph 1 of this Agreement and �+ will also agree that should the City decide in the future to expand the facility due north, the School District'will donate I+ land northerly from the intended site to Bradford Street to accommodate such expansion. It 4. Management of the Facility. The parties will, in the 1-+ lease -management agreement, agree upon a method of providing is the required management of the facility. La 5. Operating Expenses. The parties agree that the op- erating expenses for the swimming pool will be prorated depend- ing upon the actual use of the facility. The terms and pro- visions relating to allocation of operating expenses will be included in the lease -management agreement. FV 6. Repairs and Maintenance. The parties agree that the t repairs and maintenance expenses for the swimming pool will be is prorated depending upon the actual use of the facility. The terms and provisions relating to allocation of repairs and It maintenance expenses will be included in the lease -management h agreement. IE7. Contingent on Approval. This Memorandum of Agreement will be contingent upon the City of Iowa City obtaining ap- proval to issue bonds to fund its costs in the construction of I� Page 10 6 SZa -I -3- the facility. This Agreement is further contingent upon final approval of all plans and legal agreements between the respec- tive governing bodies. Neither party is bound to proceed with the project unless the above contingencies have been satisfied. 8. Specifications of the 2BE Agreement. In addition to the above -listed items, the 28E agreement will contain pro- visions required by the Code of Iowa including specific pro- visions in regard to duration of the agreement, organization of any separate legal entity used to implement the agreement, a statement of purposes, and other related provisions. 9. Additional Provisions. The 28E agreement and the lease -management agreement by and between the parties may con- tain numerous other provisions that may be negotiated by the parties to provide for the continued, harmonious use of the property. 10. Termination or Modification of A reement. The 28E agreement an the lease -management agreement may also provide terms for terminating or modifying the agreement between the parties in case unforeseen circumstances should occur. Stich terms shall be reasonable and shall be mutually agreed upon by the parties. This Memorandum of Agreement is executed by the under- signed on the dates as indicated below: DATED: DATED: 02/26-01-112 IOWA CITY COMMUNITY SCHOOL DISTRICT BY: David L. Cronin, Superintendent CITY OF IOWA CITY, IOWA n1A BY: William J. Ambrisco, Mayor Marian K. Karr, City Clerk I o; Page 11 6el�?_ i I IL Attachment N8 CITY PARK POOL EXISTING FACILITY DATA NAIN POOL Pool Perimeter: ....................................... 598 linear ft Water Area: Shallow: ........................................ 12,000 sq ft Deep: ........................................... 5,100 sq ft Total Water Area: ................................... 17,100 sq ft Approximate volume of water ........................... 750,000 gal Recirculation Rate (Code) ......................... 3,000,000 gal/day Recirculation Rate (Code) ......................... 125,000 gal/hr Recirculation Rate r (Code) ......................... 2,083 gal/min WADING POOL Wading Pool Area ...................................... 600 sq ft Water Volume .....................:.............. 6,171 gals Recirculation Rate ...........................:'.. 74,052 gal/day Recirculation Rate .............................. 3,086 gal/hr Recirculation Rate .............................. 51 gal/min MAIN POOL Pool Capacity by Code: Shallow Water ................................... 1,200 bathers Deep Water ...................................... 156 bathers Total Bathers ...................................... 1,356 bathers Code Required Surge ................................... BECK AREA Existing deck area (including walkway) ................ BUILDING Area ................................................ 17,100 gallons 14,667 sq ft 5,770 sq ft Page 12 4W;2— r CITY PARK POOL — EXISTING CONDITIONS !� 1. Gutter doesn't return water to filter, wastes all skimmed water. 2. Pool presently operated with water below rim level to avoid water waste, I so no skimming action takes place as required by code. 1, 3. Main drains should be located at deep end of pool. 4. Double 10" return lines from main drain from shallow end of pool are misaligned with open joints. (Leaking badly. Air tests.) 5. Supply to pool leaks. (Air tests) I' 6. Pool virtually has no surge capacity. 7. Filter manifold, piping, valves and pumps are no longer serviceable, need to be replaced. a 8. Valve on waste line from existing main drain must be replaced. (Air Tests) t� =9: Bathhouse redesign and renovation or replacement are necessary. Is 10. Pool chemical feed and pH control are all manual. Marginal control. (a 19 11. Pool operating with high water loss which may result in destructive under— mining. 12. Wading and main pool on same filter system, should be on separate systems. I� R Ia e h'1 I� Page 13 r- i CITY PARK POOL - SUMMARY 1. Concrete appears reasonably sound based on initial observations of test cores. �. One core exhibited delamination at the boundary of a reinforcing rod. This may be an isolated case since the core was intentionally removed from what appeared to be concrete in the worst condition of the entire pool. Additional tests will be if is City. performed authorized by the 2. Initial test core procedures uncovered no evidence of voids beneath the concrete tank. i� 3. Air tests identified existing main drain and supply pipe leaks and a valve leak on the main drain waste line. Any or all of these will contribute to the high water use I on record. 4. Overall recirculation system is not a closed loop; all wasted. gutter water is I� 5. Filter tanks appear acceptable for future service. Filter equipment needs to be replaced. It 6. Pool tank configuration and size appears to be well suited for purposes intended without inherent safety problems of shallow diving or racing areas. I, I� 7. The Public is not well served by the design or condition of the bathhouse. I1 F� Ii 17 iy Ili Iti II im I i7 Ii t'I Page 14r'o�— r i . CITY PARK POOL - RECOMMENDATIONS 1. Replace filter plumbing, valves, pump; continue filter tank in service. IJ 2. Abandon existing main drain system (to be caped). Construct new main drain and return line. pa 3. Replace curb and gutter system with new supply and returns. Remove old supply system. W 4. Provide new chemical feed and pH control systems. Ic 5. Add new filter and recirculating system for wading pool. Ni 6. Add a pool heater to main pool. 7. Where applicable, repair existing tank joints. ir t 8. Clean, repair, and paint existing pool tank surface. Ji 9. Demolish existing decks, replace with new decks, appropriate elevations, �t and drains. 10. Replace existing deck equipment, provide for handicapped pool use. a le 11. Demolish existing bathhouse, build a new structure better to bather and operator needs. a �a 1 9 1 it 17 a 14 h 1� h+ i Page 1$ M 4/1 -Xz Attachment H9 I Page 16 ti. 1p X02 March 24, 1986 COST PROJECTIONS FOR THE i� I CITY PARK POOL REPAIR & BATH HOUSE REPLACEMENT �+ New Gutter, Main Drain, Heater, Filter Equipment, Pumps, Supply Lines, Chemical Feed Equipment, Wading Pool Equipment............ FJ .....................................$ Deck Equipment, Anchors, Guard Chairs, 224,000 Handicapped Equipment, Etc ............................................ 26,000 + Fences, Concrete Decks, Concrete Repair, Paint and Refinish Work, Joint Repair ................................. 76,800 I� Miscellaneous Labor............ 24,000 $ General Conditions, Bonds, Insurance........ 350,800 42.100 ii , Demolition $ ................ 392,900 ................. 36,400 is Bath House and Equipment .............. ........ 215,700 Professional Fees........... g� 54,800 Ir i Li TOTAL PROJECT ti $ 699,800 } r� I Page 16 ti. 1p X02 w i r r J Ada. 31 - Close Pool Sept. 14 - Begin Demolition July 28 - Plans to Bidders Aug. 18 - Receive Bi jSep t, 2 - Award Contra Start Work May 31 - Complete Work r June 3 � Bond Issue Vote 0 JAugust 18 - Plans to Bidders 0C/� September 10 - Receive Bids September 13 - Award Contract & Start Construction Z i a oro M May 31 Completion of Work Dopending on Contractor and Weather Conditions July 31 Page 17 4� �Irz Attachment No. 10 3 n L. o A 9 M MN M X o ; X M o r J Ada. 31 - Close Pool Sept. 14 - Begin Demolition July 28 - Plans to Bidders Aug. 18 - Receive Bi jSep t, 2 - Award Contra Start Work May 31 - Complete Work r June 3 � Bond Issue Vote 0 JAugust 18 - Plans to Bidders 0C/� September 10 - Receive Bids September 13 - Award Contract & Start Construction Z i a oro M May 31 Completion of Work Dopending on Contractor and Weather Conditions July 31 Page 17 4� �Irz Q r � DEBT SERVICE COSTS SWIMMING POOL BOND ISSUE Joint -Use Swimming Pool City Park Pool Renovation Total Bond Issue Alternative Bond Maturities Ten Year Fifteen Year $ 2,950,000 700,000 $ 3,650,000 Annual Debt Service $ 531,800 $ 413,500 Total Debt Service $5,318,000 $6,202,500 Annual Debt Service as Impact on Property Tax Levy a_ Percentage_ of FY87 Levy 10 Year Bonds 15 Year Bonds FY87 Debt Service Levy $ 2,003,195 26.5% 20.5% FY87 Total Tax Levy $11,260,090 4.7% 3.7% If the Property Tax increase in FY88 is held to a 6% maximum: Levies FY87 FFYY�88 % Increase General 7,555,463 7,731,586 2 Trust & Agency 438,917 449,148 2 Subtotal 7,994,380 8,180,734 2 Tort Liability 882,438 935,384 6 Debt Service 2,003,195 2,416,695 21 Transit 380,077 402,882 6 Total 11,260,090 11,935,695 6 6 �43 -2- SWIMMING POOL DEBT SERVICE COSTS IMPACT ON FUNDING AVAILABLE FOR GENERAL FUND Annual Increase in Operating Costs 5% 4% Estimated Amount Needed for Levy (FY87 - $7,994,380) g 8,394,099 $ 8,314,155 Funding for Social Service Agencies (FY87 = $193,299) 202,964 201.031 $ 8,597,063 $ 8,515,186 Transit Funding: Operations (FY87 = $2,179,439) $ 108,972 $ 87,178 Increase in Transit Levy (22,805) (22,805) $ 86,167 $ 64,373 Total Needed $ 8,683,230 $ 8,579,559 Amount Available with Property Taxes Capped at a 6% Increase 8,180,734 8,180,734 Shortfall (Note: This does not $ 502,496 $ 398,825 include any additional operating costs for the Recreation Division.) EXAMPLES: # of Positions to Cut to Fund the Shortfall: Police Officers 15 OR Fire Fighters 15 OR Bus Drivers 22 M 12 12 18 6 Z13 City of Iowa City MEMORANDUM DATE: April 1, 1986 TO: Larry Baker FROM: Lorraine Saeger RE: Membership of Boards and Commissions You requested a breakdown of members of boards and commissions as to the number of men, number of women, number of University representatives, and of the University people, the number of staff and number of students. The following information is provided: Men Women University Airport Commission 5 0 1 (staff) Airport Zoning Commission 5 0 0 Airport Zoning Board of Adjustment 3 1 1 (staff) Board of Adjustment 4 1 2 (staff) Board of Appeals 4 1 0 Board of Electrical Examiners & Appeals 4 0 1 (staff) Board of Examiners of Plumbers 3 0 0 Board of Library Trustees 4 5 2 (staff) Board of Trustees for Police Retirement 6 1 1 (staff) Board of Trustees for Fire Retirement 6 1 1 (staff) Broadband Telecommunications Commission 3 2 1 (staff) Civil Service Commission 3 0 1 (staff) Committee on Community Needs 5 6 1 (staff) Design Review Committee 6 4 5 (staff) Historic Preservation Commission 2 5 1 (retired staff) Housing Commission 5 2 5 (4 staff, 1 student) Human Rights Commission 5 4 2 (staff) Mayor's Youtn Employment Board 5 4 1 (staff) Parks and Recreation Commission 5 4 3 (staff) Planning and Zoning Commission 4 3 1 (staff) Resources Conservation Commission 5 0 3 (1 staff, 2 students) Riverfront Commission 7 4 3 (staff) Senior Center Commission 5 4 3 (staff) Urban Environment Ad Hoc Committee 5 6 3 (1 staff, 1 retired staff, 1 Kirkwood staff) TOTALS 109 58 42 CC: City Council 6 LIV c�