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HomeMy WebLinkAbout1986-04-15 Info Packet of 4/11a City of Iowa City MEMORANDUM DATE: April 11, 1986 TO: City Council FROM: Acting City Manager RE: Material in Friday's Packet Minutes of April 9 staff meeting Article: Gun law amendment may shoot down bill Invitation from Big Brothers/Big Sisters. Copy of City of Iowa City Annual Budget/CIP 41,3 Informal agendas and meeting schedule. Memorandum from the Acting City Manager regarding transit system funding. Memorandum from the Acting City Manager and Director of Planning and /16_5 5 Program Development regarding alternative office space. Memoranda from the Department of Planning and Program Development: G 6 a. Urban Planning Division - Work Program. Priorities and Staffing b. Environmental Regulations /68 Memoranoum from JCCCG ragarooig Human Services Cooroinator position. Memorandum from the Legal Department regarding advertising in the context G of the City's Non -Discrimination Ordinance. Memoranda from the Department of Public Works: G 7 0 a. Request for additional street lighting south of the CBD 1,71 b. FY 87 Asphalt Resurfacing Project 7-2- c. University of Iowa Library area improvements Memorandum from the Airport Manager regarding proposed developments of 6 73 the 1982 Airport Master Plan. Information regarding April 23 meeting of the Southeast Iowa Municipal 7� League. Minutes of April 9 staff meeting Article: Gun law amendment may shoot down bill Invitation from Big Brothers/Big Sisters. Copy of City of Iowa City Annual Budget/CIP i City of Iowa City MEMORANDUM DATE: April 11, 1986 TO: City Council FROM: Acting City Manager RE: Informal Agendas and Meeting Schedule April 15 1986 Tuesday 6:30 - 9:00 P.M. Council Chambers 6:30 P.M. - Special Council Meeting - Parking Revenue Bond Sale 6:45 7:15 P.M. - P.M. - Environmental Regulations Planning and Program Development - Staffing and Priorities 7:35 P.M. - Lease of Office Space for Planning and Program Development 7:45 P.M. - Meeting with Airport Commission - Discuss Airport Policy Issues 8:45 P.M. - Council time, Council committee reports Monday April 21 1986 7:00 - 9:00 P.M. Council Chambers 7:00 7:30 P.M. - P.M. - Review Zoning Matters Meet with Design Review Committee regarding Design 8:15 P.M. - Review Code Council agenda, Council time, Council committee reports 8:25 P.M. - Consider appointment to Committee on Community Needs Tuesday April 22 1986 7:30 P.M. - Regular Council Meeting - Council Chambers PENDING LIST Annual Evaluation of City Clerk in Executive Session - May 13, 1986 Leasing of Airport Land for Commercial Use City Administrative Procedures Newspaper vending Machines Stormwater Management Ordinance Review Hutchinson/Bayard Access Request Economic Development Revolving Loan Fund Mesquakie Park Development Transit Marketing Proposals and Systems Overlap - April 29, 1986 Appointments to Resources Conservation Commission, Riverfront Commission, and Mayor's Youth Employment Board - May 6, 1986 Appointment to the Riverfront Commission - May 20, 1986 441 =1'k, City of Iowa City MEMORANDUM DATE: April 11, 1986 TO: City Council FROM: Dale E. Helling, Acting City Manager RE: Transit System Funding Attached for your information are copies of Resolutions 86-13 and 86-14 passed by Council on January 14, 1986. Please note the numbered paragraph in Resolution 86-14, N2, which addresses the allocation of surplus funds and should help to clarify the question discussed by Council at your meeting on April 8, 1986. Wl o. WN RESOLUTION NO. 86-13 RESOLUTION SETTING PARKING RATES FOR THE IOWA CITY PARKING SYSTEM WHEREAS, Chapter 23, Division 3, Code of Iowa City, establishes provisions for parking meter zones and parking lots, and WHEREAS, parking revenues will be used to provide funding for Transit Operations, and WHEREAS, such funding for transit operations requires an increase in the total annual parking revenue amount. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: Effective February 1, 1986, the existing parking rates will be increased accord- ingly to: Central Business District On -Street Meter ........................5.40/hour Central Business District Lot Meter ....................... ...5.40/hour Peripheral On -Street Meter (Outside Central Business District) ... S.30/hour Peripheral Lot Meter (Outside Central Business District) ......... $.30/hour Lot Permits...................................................530.00/month City Employee Lot Permits.....................................515.00/month Meter Hoods ......................................................54.00/day Parking Ramps: Hourly Parker..................................................S.40/hour Monthly Permits .............................................540.00/month The above hourly parking rates for parking ramps will apply to both parking ramps with the exception of: Cars exiting when a cashier is not on duty: a flat rate of 75t must be depos- ited at the exit gate. It was moved by Baker and seconded by Dickson the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Ambrisco X_ Baker y Courtney i Dickson McDonald Strait Zuber Passed and approved this 14th day of January 1986. MA OR ATTEST: A7'�--f_ IC T Y C L RE K a Appro �1'�e Lggel o n rn1 4GW _4� r RESOLUTION NO. 86-14 A RESOLUTION APPROVING THE TRANSFER OF SURPLUS FUNDS FROM PARKING OPERATIONS TO TRANSIT OPERATIONS. WHEREAS, there is projected to be surplus funds in the Parking Systems after making all deposits into all funds required by the terms, covenants, condi- tions, and provisions of outstanding revenue bonds, pledge orders and other obligations which are payable from the revenues of the Parking Systems, and, WHEREAS, surplus funds now exist in the Parking Operations fund balance. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. $250,000 will be transferred from the surplus funds in the Parking Opera- tions fund balance to Transit Operations. 2. Additional surplus funds will be transferred from Parking Operations to Transit Operations, as surpluses are generated, in an amount not to exceed $140,300 during FY86 and $430,500 during FY87 and each fiscal year thereafter. It was moved by Baker and seconded by Dickson the Resolution a aaopte , an upon roll call there were: AYES: NAYS: ABSENT: Ambrisco Y Baker X Courtney Y Dickson McDonald Strait Zuber Passed and approved this 14th day of January 1986. l%OR �.. IT GL K E Approv" W r City of Iowa City MEMORANDUM Date: April 11, 1986 To: City Council From: Dale Helling, Acting City Manager �$��i Dev!,e ment Don Schmeiser, Director of P1 nin nd /ki "fCll' Re: Alternative Office Space For several years, the department has been looking for alternative space to its present location in the Davis Building to house its operations. We were somewhat encouraged by plans to proceed with an addition to the Civic Center, but the more recent decision to indeed these atingplans fortan indefi- nite period of time was discouraging, so nwho hae ativev space rwe of us ith h a ough conditions area aand ha Dreaso ably avis �clr ose proximity t y to the Civic Center redevelopment non-existent Elk'until Building acrossgthe street ppre- Company sents us with just such an opportunity for relocation and at a price comparable to other space the City is currently leasing. 41e are, space re - for forede, requesting that the City Council consider this alternative space for the partments operations. This department had moved into the Davis Building 11 years ago after it had been 'vacated by the Urban Renewal Department, the Johnson County Regional Planning Commission, and the East atelCentral yeaosaagouncil of hGovern- ments. In a period from 11 to approximately been little maintenance and few repairs and improvements to this space. The City purchased Levelor blinds in place of the homemade burlap drapes, and improvements by the owner include storm windows, and a new entranceway to separate it from the ground floor business. The condition of the space now is in such a state of disrepair that it would take more tprincipal concerna sbeing the repairs potentialand safetyimprovements hazardsthat are are needed. Of principal the puckered carpeting, on which two people have tripped and fallen; the inadequate wiring which causes circuit breakers to constantly blow; and the loose fitting storm windows which have on occasion fallen out and bloom in, nearly injuring a person in one incident. The heating and air conditioning systems are unreliable, often failing on the coldest or hottest days, respectively. There are water leaks evident in many places either from the air conditioning system or leaks in the walls and/or roof; the rain literally pours into one office area. The building does not reflect well on the City and it has become a total embarrassment to the staff when enalt meeting o a da with basis with the many developers and business pro hat The City has not been under a lease agreement with the owner of the Davis Building since 1982. Numerous attempts to negotiate a lease have failed. The owner has indicated an interest in converting the space to residential use and apparently is not interested in entering into a lease for this 6Gr _Al r - reason. He is, however, apparently willing to let us remain in the build- ing, provided he is not obligated for other than minimal repairs and maintenance. Granted, the lease price has not increased in this time period, but it would notbe prudent for the City to maintain the building and make the necessary repairs at its expense without the security of a lease agreement. The City presently leases 3,640 square feet of space in the Davis Building for this department. Its cost including utilities is $6.99 per square foot for a total of $25,444 per year. This rent price is exceptionally low, as the City presently pays $10.26 per square foot for the offices of the Public Works Department in the Savings and Loan Building. If the present space had inflated in price at 5% per year for four years under a standard lease agreement, the City would be paying a price of $6.96 per square foot not including utilities or $8.22 per square foot including utilities for a total cost of $29,921 per year. This price does not include the necessary costs for major repairs and systems improvements. In recent discussions with Southgate Development Company, representatives have indicated they would lease 3,300 square feet of space to the City in the old Elk's Building at a price of $11 per square foot for a total cost of $36,300 per year. This price includes a $50,000 budget for remodeling this space to the City's specifications and an estimated $2 per square foot for utilities, taxes, insurance and common area maintenance. We also have been looking at some other options to perhaps reduce this cost even more by as much as 401 per square foot using partitions instead of perma- nent walls. Southgate Development Company would grant us a three year lease with a year -by -year renewable option under these terms. The old Elk's Building space, at a price close to what the City presently pays for the offices of the Public Works Department, would adequately serve the department's needs. It is close to the Civic Center and is accessible to the handicapped. It particularly has appeal with the possi- bility of us connecting directly to the First Capitol Development Com- pany's computer facility to establish and update files on economic development data. And, it would have a good appearance. Your favorable consideration in this matter would be most appreciated, and if you are in need of additional information prior to this item's discus- sion at your informal meeting, please do not hesitate to contact Don Schmeiser at 356-5230. bdw5/1 G6s =1'k' r city of Iowa city MEMORANDUM Date: March 14, 1986 To: Dale Hell, cting City Manager From: Don Sc et Director, Department of Planning & Program Development Re: Urban Planning Division - Work Program, Priorities and Staffing An outline of possible regulations implementing the adopted environmental policies will be presented to the Council at their informal meeting on March 18. The Council members will be asked to choose the scope of applicability of a future ordinance; that is, they will need to articulate as precisely as possible how far they wish to go in preserving parts of the environment by imposing regulations on builders and developers. The reason for coming to the Council at this time is an attempt to gain insight into the Council's position before a considerable amount of staff time is spent on developing an ordinance. this discussion is successful, we will have delineated, within a range of possibilities, an ordinance concept which may have some chance of passage. Formulation of the ordinance(s) will then be included in the Urban Planning Division's work program. The next question which arises is where this particular issue falls in the many priorities set by the Council and how the division will carry out the work program with the diminished staff. There are currently two locally funded planners who are responsible for all current and long-range planning activities and one locally funded planner responsible for economic develop- ment activities and land acquisition and disposition. In order to practi- cally evaluate whether these three people can be expected to carry out the work program for the remainder of FY86, I think it would be helpful to item- ize the substance of the program including on-going, ad hoc and long range tasks. Ad hoc tasks are those which are not part of the on-going functions of the division, have short-term deadlines, or which do not necessarily take a great deal of time (less than two months). The long range tasks include long range planning as well as projects which will take considerable research and time (two months or more of concentrated staff time) and projects which have an indefinite deadline. The on-going activities are those which must be done immediately - responding to the public, processing applications, administer- ing the division, etc. These activities are given highest priority. The ad hoc tasks follow and are done as time permits. The projects listed under this category have been suggested by the Council, commissions or have been perceived as necessary by the staff. The long range tasks are normally worked into the program by releasing an associate planner from responns EiTity for on-going tasks and ad hoc projects. With the current work load itemized below and the existing staff, the division expects to be able to complete only the on-going activities in FY86. Ad hoc tasks will not be accomplished in FY86 unless there is a sufficient lull in on-going activities and long range projects will be deferred to at least FY87. 46G r 2 The work program presented below lists the tasks which the division has before it to date and those projects anticipated for this fiscal year. The on-going activities and ad hoc tasks are not prioritized. The Council may wish to prioritize the ad hoc tasks after reviewing the entire program. Long range projects are listed in order of importance based on legislated dead- lines, our perception of Council priorities and our evaluation of the practi- cality of implementing certain items. A rationale of the priority of the long range tasks is presented at the end of the list. The asterisk next to an item signifies a Council goal or pending item. URBAN PLANNING DIVISION WORK PROGRAM: i On -Going Activities: 'Staff support for the Planning and Zoning Commission, the Board of Adjust- ment, the Design Review Committee, the Urban Environment Ad Hoc Committee and the City Council. -Expedite amended LSNRD requirements. -Process applications Riverview Estates, Part 2 Boyrum Subdivision, Part 3 Rezoning of 528 Iowa Avenue -Complete revisions to the OPDH ordinance. -Process three preliminary LSNROs for BDI tracts. -Draft agreement in principle for Clear Creek project. -Develop appearance review code proposal. -Coordinate redesign of the mini -park in conjunction with the Paul -Helen Building Project.* 'Respond to public inquiries - telephone and office calls. 'Review of building permits for Zoning Ordinance compliance. 'Draft miscellaneous correspondence in response to inquiries. •Respond to in-house inquiries and requests for assistance. -Assist the Public Works Department in the acquisition of easements and property and the relocation associated with the Benton Street bridge pro- ject. -Continue to negotiate to acquire right-of-way for Foster Road at Prairie du Chien and Dubuque Street. 'Update zoning ordinance and map. 'Administer the Urban Planning Division. 466 3 Ad Hoc Tasks: -Amend Chapter 36-58 parking requirements, physical limitations of lot. 'Amend Chapter 36-62 to address the issue of illuminated awnings. -Amend Chapter 36-69, special exceptions to modify yard requirements. -Amend Chapter 36-56, noise generating equipment (air conditioners). -Annex Mormon Trek Boulevard right-of-way. -Evaluate parking requirements for sororities and fraternities and food preparation/delivery services. 'Evaluate amendments to height of accessory building requirement. 'Provide staff assistance to Zuchelli, Hunter and Associates for the develop- ment analysis of Parcel 64-1a.* 'Leasing of airport land for commercial use - zoning amendment.* 'Sidewalk cafes - review by Design Review Committee.* -Newspaper vending machines - review by Design Review Committee.* 'Hutchinson/Bayard access request - vacation and disposition of right-of-way.* Long Range Tasks: -Update the Comprehensive Plan. 'Work with the County planning staff on review and amendment of the Johnson County/Iowa City Fringe Area Policy Agreement. -Revise the subdivision regulations. 'Draft environmental regulations.* 'Develop procedures for conditional zoning. 'Assist the Public Works Department in the acquisition of land for the sewage treatment plant. 'Assist the Public Works Department in the acquisition of property along North Dubuque Street for the Highway 1 project. 'Revise the City Plaza ordinance. 'Coordinate the storm water management study.* 66(o 'Develop an acceptable open space ordinance.* 'Develop methods to streamline the development process. 'Design an economic development revolving loan fund.* The Comprehensive Plan and the Fringe Agreement both have legislated dead- lines calendarfor yearreview 1986and andupdate. PlanThe updatedAgreement 1988.�ldbe Becauseiofetheand magnitude of the work associated with the Plan update, this work must begin no later than August 1986. The subdivision regulations were adopted in 1966 and have not been thoroughly reviewed and updated since then. Many things have changed in the field of subdivisions recently and our ordinance has not kept up with these changes. Such areas of changerange from impact fees to flexibility of design stan- dards to provide affordable housing. Related to the subdivision regulations are implementing the urban environment policies; one mechanism for protecting features of the natural environment is through subdivision regulations. Acquisition of land for the sewage treatment plant and for the Highway 1 project will fall into the ad hoccategory and become a priority as we ap- proach construction. Therefore, it has been placed at mid-level now. Like- wise, the City Plaza ordinance revisions have an indefinite deadline, but may become a priority if problems arise on the Plaza. The stormwater management study and the open space ordinance are given lower priority because of the practicality of reaching resolution within the next fiscal year. Streamlining is an effort we attempt to carry out continually but do not feel we can put scarce time into for the development of new procedures; the cur- rent time frame for review (4-15 weeks) compares favorably to the review times required in other parts of the country. The last item, the revolving loan fund, is given the lowest priority due to the fact that a source of funds is no longer available. The department would like the Council to review the categories and how we approach them, and the priorities which are explicit in the long range tasks and implied by the placement of an item in a category. The Council may then concur or revise the work program. This should be done with the understand- ing that all projects will not be completed in FY86, or FY87 without at least a full complement of staff. bj2/5 GG6 r City of Iowa city MEMORANDUM Date: March 14, 1986 To: City Council From: Karin fon 1 Senior Planner Re: Environmental Regulations Last summer the Urban Environment Ad Hoc Committee recommended to the City Council that ordinances be developed which would require grading plans for all earth moving exceeding 50 cubic yards and site development plans for the development of natural areas worthy of protection. Single family and duplex construction would be exempt under the Committee recommendation. The recommendation documents are attached. The Council referred these items to the Planning and Zoning Commission. The staff began to draft the ordinances and found that considerable work could be done to generate a comprehensive ordinance which the Council would ultimately find unacceptable. In the interest of efficient use of staff time, it was decided to come before the Council to discuss the scope of applicability of these regulations. Enclosed is a document which attempts to set forth a range of possible regulations. It is the staff's hope that the Council will be able to reach consensus on a focus for these new regulations, be it a comprehensive ordinance or an ordinance with very limited applicability. tp5/1 GG ;7 7/9/S5 RECOMMENDATIONS TO THE CITY COUNCIL CONCERNING LAND DISTURBING ACTIVITIES On April 9, 1985, the City Council of Iowa City adopted the policy recommen- dations of the Urban Environment Ad Hoc Committee for the preservation and protection of Iowa City's urban environment. These policies address several important elements integral to the character of Iowa City which need to be protected and preserved. Among these elements of concern are environmentally sensitive areas which are defined as follows: Environmentally sensitive areas are geographical areas containing natural, ecologic, archeological or aesthetic resources or features which are of value to the public and the destruction of which might result in the permanent or long-term loss of important public resources (such as mature woodlands), in economic loss, in hazards such as landslides or flooding, and in the long-term degradation of the environment. Examples of such environmentally sensitive areas include, but are not limited to, uncommon or unique geologic formations, natural stream corridors including floodplains, floodways and greenbelts of the Iowa River and associated creeks, natural stormwater detention areas, bottom land and upland woods, steep slopes, areas of high recreational value for bird watching and observation of flowers and other plants and animals, and areas containing a high concentration of ecologic and aesthetic features. The Urban Environment Ad Hoc Committee recommends that the City Council of Iowa City consider the following means of implementation for the preservation and protection of environmentally sensitive areas. The Committee is recom- mending general concepts it wishes to see included in future regulations; it is not setting forth specific ordinances to be considered. I. Regulation of Land Disturbing Activities Goal The goal of regulating land disturbing activities is to insure develop- ment that is sensitive to the underlying topography and to control excess erosion, hazardous rock and soil slippage, sediment production, and drainage and water management problems associated with grading and removal of vegetative cover. Obiectives Objectives of such regulations are to address and minimize the effects of the following: 1. Development affecting the stability of steep slopes. 2. Severe alterations (excavation or fill) to the natural topography. 3. Clearance of vegetation or destruction of vegetation by means other than clearance. 4. Alterations to the natural/existing drainageways. X47 -1 _,A. r 2 5. The creation of erosion and runoff onto adjacent and/or downstream properties. 6. The effect of land disturbing activities in ravines. The Committee suggests the following definitions: 1. Grading shall mean excavation or fill or any combination thereof and shall include the conditions resulting from any excavation or fill. 2. Land disturbin activit shall mean any disturbance to land in excess o cubic yarns wiic may result in erosion, including, but not limited to, tilling,, removal of vegetative cover, stockpiling of soil, and grading, except that the term shall not include minor land disturbing activities. 3. Minor land disturbin activities shall mean any disturbance to land not exceeding 5 cubic yards including, but not limited to, home gardening, landscaping and normal repair of private drives and lanes. 4. Ravine shall mean a long, deep gully in the earth's surface with side slopes of at least 50 feet but not greater than 500 feet, all or part of which have a slope of 15 percent or greater. 5. Steep slo a shall mean a slope any part of which contains a grade of 1l percent greater. Recommendations The Urban Environment Ad Hoc Committee recommends that the following be included in the implementation of regulations addressing land disturbing activities: 1. All land disturbing activities shall be subject to the approval of a grading plan and/or permit. 2. All land disturbing activities shall be subject to the approval of an erosion control plan. 3. All land disturbing activity on slopes of 15 percent or greater shall require the submission of detailed grading and erosion control plans certified by a professional, registered soil engineer, or equiva- lent. 4. For steeper slopes, e.g. 25 percent or greater, additional require- ments be adopted, such as percentage of land to be left in its natural state. X47 r 3 Exemotions The Committee recommends that the following be exempted from these regu- lations: 1. The construction of individual single-family dwelling units except on steep slopes (15 percent or greater) shall be exempt fram graaing plan/permit requirements but shall be required to file erosion control plans. 2. Minor land disturbing activities as defined, including home garden- ing, landscaping, patio construction, etc. 3. Minor land leveling associated with normal agricultural activities which does not require grading below the top soil, or land disturbing activities for the construction of access roads to support agricul- tural production. 4. Cemetery graves, sanitary landfill sites (subject to other regula- tions), emergency grading and other similar activities. I Prohibitions Any land disturbing activity shall be prohibited in the lower portion of a ravine to preserve and protect its natural water carrying capacity. W o; __A� I 7/9/85 RECOMMENDATIONS TO THE CITY COUNCIL CONCERNING SITE DEVELOPMENT PLANS In order to implement the policy recommendations of the Urban Environment Ad Hoc Committee which were adopted by the City Council of Iowa City on April 9, 1985, the Committee recommends that the Council consider the site development Alar, process as a means to preserve and enhance Iowa City's environmentally sensitive areas. As with the Committee's recommendations concerning land disturbing activities, the purpose here is to recommend general concepts the Committee wishes to see included in future regulations. Specific ordinances are not being presented for consideration at this time. I. Regulations of Development Through a Site Development Plan Process Goal The goal of the site development plan process is to identify environmental- ly sensitive natural features located on land proposed for development so that those features may be protected and enhanced through sensitive and innovative development. Obiectives The objectives of site development plans include: 1. The preservation of natural topographic features including steep slopes. etative ver uch as 2 The woodlands) which contribute of lto the climatstems icdandgaestheticonaturesof the City. 3. The preservation of natural drainageways and floodplains. 4. The encouragement of innovative and alternative approaches to conven- tional flatland practices in order to minimize grading, cut and fill operations, as well as the amount of impervious surface. Recommendation - The Urban Environment Ad Hoc Committee recommends that the following procedure be included in regulations designed to protect and enhance environmentally sensitive areas. Site Development Plan Process A. Protected Natural Features The first step to development plan Theprocess site is to define the include: 1) Steep slopes (15% or greater). 2) ,Ravines. 3) Drainageways. 4) Floodways and floodplains. 5) Certain trees, groves of trees and woodlands as defined in Attach- ment A. 6) Unusual geologic features, e.g. exposed limestone bluffs. 7 Prairie (to be further defined) G4� —A, Q r � N D. Natural Features Checklist _Ay The next step is the requirement that a natural features checklist be submitted with all preliminary subdivision, LSRD, and LSNRD plans and with building permit applications for all development other than single family or duplex development on individual lots. The checklist shall include a list and/or site plan of natural features present and an ap- proximate percentage of land occupied by each one. It will be the responsibility of the developer to submit the checklist and the responsibility of City staff to perform inspections of sites as it deems necessary to ensure the integrity of the checklist. If possible, the City shall maintain an inventory of undeveloped environ- mentally sensitive lands to assist developers and City staff with such checklists. C. Site Development Plan Required The protected natural features will be assigned a numerical value dependent upon the extent and need for protection. If this point total reaches a certain limit, or where 25% or more of the site is occupied by protected natural features, a detailed site development plan must be submitted for review. D. General Standards for Site Development Plan Review The site development plan will be reviewed to make sure that it complies with the following general standards: 1) The development will promote the goals and objectives of the site development plan process. 2) The development will not cause a serious and lasting degradation of the environment. 3) The development will guarantee the conservation and protection of irreplaceable natural resources from pollution, impairment or destruction by minimizing alteration of the natural site features to be preserved. 4) The development will blend into the natural setting of the land- scape for orderly growth and development. 5) The development shall strive for diversity and originality in lot layout and siting of buildings in order to achieve the best possible relationship between the development and the land. E. Specific Advantages of a Site Development Plan 1) It provides a mechanism for identifying natural features to be protected. 2) It can strongly influence the redirection of development away from natural features. G47 r 3 3) It can give the City some control over development on land that does not require a grading permit. 4) It can deal directly with the issue of preservation of trees and other natural vegetative cover in subdivisions, LSRDs, LSNRDs, and on individual lots. 'T a ) GGA Attachment A Protected Trees, Groves of Trees and Woodlands A. Trees _v� The following trees, full-grown and maturing, which are native to the Iowa City area, are considered important examples of their species as defined by trunk diameter and, once damaged or destroyed, could not be immediately replaced, or, in some cases, may be impossible to replace. Species Trunk Diameter at 4 Feet Aspen (Quaking) 3" Aspen (Big Tooth) 6" Ash (Green/White) 10" Basswood/Linden (American) 10" Birch (River) 6" *Butternut 6" Cedar, Red 6" *Cherry (Wild Black) 8" Dogwood (Pagoda) 3" Elm (American) 10" Hackberry 10" *Hickory (Shagbark, Butternut, Mockernut) 6" *Hop Hornbeam 4" *Hornbeam 4" Locust (Black) 10" Locust (Honey) 10" Kentucky Coffee Tree 10" Maple (Black, Sugar) 10" *Oak (White, Burr) 6" Oak (Northern Red, Pin, Northern Pin, Swamp White, 10" Shingle, Chinkapin, Black) Pine (Eastern, White) 8" Plain (American) 10" Redbud 4" Serviceberry 4" *Walnut (Black) 8" Trees marked with * have a high priority for protection because of their stature, relative rarity or the difficulty of reestablishing them if damaged or destroyed. For trees with multiple trunks, such as river birches, a composite trunk size will be calculated according to an accepted formula. 2. Grove of Trees - Any stand of trees on an area of 1/4 acre or more consisting o e g t or more trees with a 10" or greater caliper which are on the list of protected trees. 3. Woodlands - An area of one-half acre or more containing at least 100 growing tree— s wiich are on the list of protected trees. Recommended Performance Standards 1. Such standards should require that the maximum number of trees possible be preserved. 2. For groves of trees and woodlands, 50% (or some other appropriate percentage, of the grove or woodland should be required to remain in its natural state. 447 r- Levels of Regulation Protecting Environmentally Sensitive Areas Regulating Land Disturbing Activities The basic goals in regulating grading (excavation and fill) activities are to minimize the effects of development on the stability of steep slopes, to minimize erosion and runoff problems, to preserve natural drainageways and to reduce severe alterations to the natural topography. The regulation of grading goes hand in hand with erosion control, and no grading permit should be issued without an erosion control plan for the site to be graded if these basic goals are to be met. Clearly, the steeper the slope and the larger the development, the greater the potential adverse impact of land disturbing activities. Thus, regulations can be applied at various levels relating to both the steepness of slopes and the size of development. Council is requested to provide the staff with some direction as to the level at which it wishes to have controls applied. The explanation below and Table I identify a number of levels at which regulations might be triggered. These levels range from very comprehensive (i.e. regula- tions would apply to almost all earth -moving activities) to least re-. strictive (i.e. regulations would apply to only large scale developments on steep slopes). Since the levels relate to both steepness of slope and size of development, these factors can be combined in a variety of ways; the table below provides only a sampling. In order to provide you with some idea of where these regulations might apply, the attached map shows the general areas of Iowa City with slopes of 15 percent or more. This 15 percent figure is used by many conmuni- ties'but there is a considerable range (from 8% to 25%) in some commu- nities before a variety of regulations become applicable. Grading and Erosion Control Plans Under existing regulations the City requires plans and proposed methods for the prevention and control of soil erosion and sedimentation for subdivisions, Large Scale Residential Developments (LSRD) of 2 acres or more, and for any commercial/ industrial development or redevelopment of one acre or more. These plans are reviewed and approved by the Depart- ment of Public Works prior to final approval of subdivision plats or Large Scale Development (LSD) plans or prior to the issuance of a build- ing permit. Erosion control plans address the goal of minimizing erosion and runoff problems. However, they do not speak to the issues of the stability of steep slopes, severe alterations to the natural topog- raphy, or to the effect of land disturbing activities in ravines. A grading plan, which would provide information directly related to the issues outlined above, could be required as part of the erosion control plan. Additional information required for the plan would include 1) existing and proposed contours (existing contours are already required for site plans for subdivisions and LSDs), 2) the approximate amount of material to be excavated and/or filled, and 3) the extent and slope of all grading. Details of drainage patterns are already required by existing erosion control regulations, on steep slopes (15% or greater) additional information on soil types and soil borings could be Gbh n TABLE 1: LEVELS OF GRADING AND EROSION CONTROL REQUIREMENTS Extent of Earth Movement -Erosion control plan already required. X • Required 0 • Not required Type of Development 1. All grading in excess of 50 cu.yds. 2. All grading over 500 cu.yds., except on slopes 10% or more. 3. All grading on slopes 15% or more certi- fled plans. 4. All building permits on slopes 15% or more. S. All subdivi- sions. LSDs/ PDHs. 6. All LSDs on slopes 15% or more. 1. Single family on individual lots Slopes -155 X 0 0 0 0 0 + X X X 0 0 2. Multi -family 3-29 units Slopes .15% X X _ 0 0 0 0 4M X X X X o 0_ 3. Multi -family 30 or more units Slopes .15Y _ _ _ X X X X X X 4. Subdivisions/PDH (less than 2 acres Slopes -15Y +15% X X X ' X X 0 5. •LSHROs (2 acres or more) Slopes -15Y TFN T5X X X X X X 6. •LSRD/PDH (2 acres or more) Slopes -JA X X +15Y X X X X X X 7. -Commercial/ Industrial 1-1.99 acres Slopes -15% X X 0 0 X 0 qu X X X X X 0 8. Commercial/ Industrial under I acre Slopes -15% X X D 0 X 0 4151 X X X X X 0 9. Grading only Slopes -15iX 0 n n n_ (no immed late development) +15, X X X 0 0 0 -Erosion control plan already required. X • Required 0 • Not required r r PAGE 2 required. Grading and erosion control plans would then be evaluated according to certain criteria or performance standards which would address the goals of the plan requirements. Some of the information required for grading plans is already provided for LSOs and subdivisions. The Council may choose to require addi- tional information to meet the goals of a grading plan. The other question to be answered is whether grading and erosion control plans should be required for small developments (which require only building permit approval) and for any grading activity whether immediately asso- ciated with development or not. Currently grading can be done without any City permit. Levels at which grading and erosion control plans could be required: 1. For all movement of earth in excess of 50 cubic yards. (UEAHC recom- mendation) This would permit gardening, construction of patios or home addi- tions, repairs, etc. without a plan. (Certain types of land dis- turbing activities such as the digging of cemetery graves, the use of sanitary landfill sites, and agricultural activities should probably be exempt.) 2. For all movement of earth in excess of 500 cubic yards, except where the maximum grade between property lines exceeds 10 percent, grading plans would be required for movement of earth in excess of 50 cubic yards. This would permit construction of most single-family homes and many small commercial buildings without submission of a grading and erosion control plan except on steep slopes. 3. Certified grading and erosion control plan required for all movement R earth on slopes of 15 percent or more. Certification by a registered engineer would be required to insure the adequate control of erosion and other adverse impacts on steep slopes. 4. Certified grading and erosion control plan required for all building pewapplications for new construction or expansion on slopes 15 percent or greater. This means grading and erosion control plans would only be required if construction was going to take place. Grading of a property prior to application for a building permit would therefore not be required to have grading and erosion control plans. 447 —A, a r � PAGE 3 S. Grading and erosion control plan required for all subdivisions, PDH plans and large scale developments (two acres or more). Development requiring a building permit only (e.g. "the Cliffs") would not be subject to the requirements. On slopes 15% and greater certification of plans could be required. Implementation at this level would mean adding requirements for information to existing regulations. 6. Certified grading and erosion control plan required for all large scTdevelopments on slopes of 15 percent or more. This would be the least restrictive regulation applying only to large developments on steep slopes. Table I shows how each of the levels described would affect different types of developments which require the movement of earth. 667 PAGE 4 for Environmentally Sensi- II. The basic goal in regula^ing development through review of site develop- ment plans, is to protect and enhance environmentally sensitive areas such as woodlands, floodplains and hillsides, and to provide a tool for innovative development that is sensitive to these features. As is the case for land disturbing activities, these regulations could be trig- gered at various levels. The regulations would require submission of a natural features checklist with applications for developmentfor all building permits only fore Council d large developments) be appropriate (e.g. scale developments): The natural features checklist would be reviewed to determine if a site development plan is required. Please consult the reconmendation concerning site development plans dated 7/9/85 included in this packet for an explanation of the natural features checklist. If no such plan is required, building permit or development/subdivision plan review would proceed normally. If more ctthan 15%ral aesiteatureisa e present beyond a certain threshold (e.g. the floodplain) the developer wouin ld be required to submit a site devel- te lan. opment plan and to comly with wouldrt in poperformance ue in accordancetandard with s. tcurrent review for LSD/PDH plans procedures. lation III. Additional activities/costs- >�o Bevel Mt of site developmentup ans. of I The extent of additional activities, and therefore costs, will depend on the level at which Council determines that these regulation all should apply. The list below assumes that regulations will apply opment from the building permit process up and to grading for which nc permit is currently required. A. Developer Grading plan - For excavation, fill and small developments, there would be an added cost of providing contours, slopes and drainage patterns. - For large developments there because information is already tion plans. Erosion control plan would be little added cost, required for detailed construc- For small developments, there would be little added cost since plans can be very simple; for development on steep slopes there would be some additional cost since more complex plans would be required. - For large developments, there would be no added cost. bbd ai r PAGE 5 3. Certified grading and erosion control plan - Considerable cost would be added. Estimates by local engi- neering firms range from $200 to $5000 depending on the size of the development and the severity of conditions (slope and soils). 4. Natural features checklist - Additional information on site plans woudl be required. In most cases information is readily available and does not require a professional; a small added cost would result. 5. Site development plan - These plans are already required for LSDs. There would be some extra cost for small developments. B. City Grading and erosion control plans Public Works Department: a. Additional review of plans would be required for excavatiom and fill and small developments on steep slopes. LSD erosion control plans are already reviewed. b. Inspection: Additional costs would be incurred in inspect- ing grading since currently only erosion control measures are inspected. Cost: Approximately $15 per hour. Housing and Inspection Services Department: If the Public Works Department does not carry out the inspection (for instance at the building permit level), an additional site inspection at time of grading could be required. Cost: $15 per inspection. Minimum 2. Natural features checklist PPD/public Works: a. A review of the checklist and determination of need for a site development plan would be required. Evaluation of the element, checklist would be potentially the most time-consuming However, an inventory of most environmentally sensitive areas in Iowa City already exists and would speed UP the process. b. Review of site development plan: There would be some in- crease in staff time required depending on how many addi- tional site development plans are processed and the extent of the performance standards. 1W PAGE 6 This cursory review of the cost of the most comprehensive regulation assumes that the City will absorb some of .the cost of the regulatory process. This burden may be shifted to the developer by requiring that all plans and inions be certified by a professional hired by the developer. Me review and inspection done by the City staff would be minimal. The sharing of costs of compliance is another area in which the staff would like guidance from the Council. IV. Applicability In er to idea f how sionsdmightpfalldunderetheseoregulations, t eny ing pemits/LSs/suivi- 1984rapp1ica0tibnsbdhave been reviewed. Assuming that all slopes of 15% or more would be regulated and natural features as listed in the UEANC recommendations are protected, the attached table shows the total number of applications and approximately how many of these would be affected by the proposed regulations. This table does not include the impact of the most comprehensive regulation, i.e. grading plans for all movement of earth in excess of 50 cubit yards; the City has no record of such activities. W Number of Plans Submitted for Approval and Building Permit Applications for 1984 W with steep Total N slopes and protected natural N with pro - tected natural Development Applications features * features only ** Type of Subdivision 8 35 2 2 1 LSRD/PDH 9 1 2 LSNRD 84 3 7 Building permits (multi -family & commercial) 13 18 Building permits 137 (single-family & duplex) *Most areas with steep slopes also have other protected natural in First features such as & Rochester Subdi- woodlands, drainage ways, ravines. These areas are all visions or Buresh Avenue area. **For almost all developments the protected natural features were floodplains and drainage ways. W r rr fO Johnson County Council of Governments 410EM( iirigton& wo0t b%Ac5240 Date: April 11, 1986 To: Iowa �C' Council, Johnson County Board of Supervisors and the Exec live ttee of United Way of Johnson County From: Don SPC Johnson County Council of Governments Re: Human Services Coordinator Position As most of you may know, Marge Penney has resigned her position as Human Services Coordinator for the Johnson County Council of Governments. Because she has cited the impossibility of meeting the position's responsibilities within a 20 hour work week, a point also made by Cheryl Mintle upon her resignation from the same position, I believe it is necessary to define more clearly the scope of the Human Services Coordinator's role before a replace- ment is selected. I am requesting that you appoint two of your members and a staff person to meet on an ad hoc basis with representatives of the other two bodies to examine and consider the Human Services Coordinator's position, its defini- tion and responsibilities. I will be contacting your representatives during the week of the 14th to select a date and time for such a meeting. After the representatives have discussed this matter, I am proposing that the three agencies review the group's recommendations individually before bring- ing it before the JCCOG Board of Directors. In the interim, if you have any questions in regard to this matter, please do not hesitate to contact me at 356-5230. bjl/1 4101 W, =1L� r City of Iowa City MEMORANDUM Date: April 9, 1986 To: City Council From: Terrence Timmins, City Attorney dy David Brown, Assistant City Attorney" -01 Re: Advertising in the Context of the City's Non -Discrimination Ordinance In a February 11, 1986 memorandum to you from Rosalie Reed, Chairperson of the Iowa City Human Rights Commission, the following recommendation from said Commission was included: The City, under the auspices of the Human Rights Commission, shall send a letter to the Daily Iowan and the Press -Citizen advising them of the illegality of printing apartment or house for rent ads that stipulate no children, in violation of Section 18-32(3) which states it is unlawful to "directly or indirectly advertise or in any other manner indicate or publicize.... that any person because of age ... presence or absence of dependents... is not welcome, objec- tionable or not solicited." Unless done within the purview of the specific exemptions set forth in Sec- tion 18-32(b), it is the opinion of our office that the publishing of "no children permitted" housing advertisements by newspapers is contrary to the above-cited Section 18-32(3) and to Section 18-35 of the City Code which provides as follows: It shall be a violation of this chapter for any person to inten- tionally aid, abet, compel or coerce another person to engage in any of the practices declared to constitute discriminatory prac- tices by this article. Upon your direction, our office will draft a courtesy letter to the local newspapers to inform them that such advertising constitutes an illegal prac- tice unless the housing situation falls within an exemption provided for in Section 18-32(b). cc: Rosalie Reed Human Rights Commission bj3/3 -I r - City of Iowa City MEMORANDUM :: , Date: March 27, 1986 To: Charles Schmadeke, Director of Public Works l J �I From: James Brachtel, Traffic Engineer Re: Request for Additional Street Lighting South of the CBD At the Council's direction Iowa -Illinois Gas and Electric will be directed to proceed with installing additional street lighting south of the CBD as per the citizen requests of this past winter. All locations which are consistent with the north side street lighting project of 1981 will be installed. The 12 street lights listed below have been deleted from the project for the reasons listed. Street lights currently exist at the following locations. The requested additional street lights exceed the North Side Street Lighting Project criteria. Dubuque Street - midpoint between Prentiss and Harrison The corner of Harrison and Linn The corner of Johnson and Court The corner of Dodge and Court Burlington Street - midpoint between Dodge and Lucas The corner of Bowery and Summit The request for additional street lighting suggests two additional lights at the locations below. The North Side criteria would add only one addi- tional street light. Based on that criteria only one additional street light will be installed at the following locations. Prentiss Street between Clinton and Dubuque Bowery between Dodge and Lucas Bowery between Governor and Sunnit Walnut Street between Lucas and Summit (3 lights were requested - 2 will be added) The request included a street light on Webster Street between Page and Bowery. A postcard survey was conducted in 1985 inquiring into additional street lighting. The consensus of the residents of this area was to not install additional street lighting. This street light has been deleted from the project. The request also includes Clinton Street between court and Burlington. This is in the urban renewal area which would require underground service to the street light. At the present time there is no manner in which Iowa -Illinois can provide underground service to this location. This street light has been deleted from the project. 67d =1'.z r - All of the other 27 locations requested this past winter will receive additional street lighting. Iowa -Illinois will schedule its work as materials and crews are available. It is anticipated that the installa- tion should be completed by late summer of 1986. Should you have addi- tional questions or comments, please don't hesitate to contact me. tp4/1 i A City of Iowa City MEMORANDUM DATE: April 11, 1986 TO: City Council and City Manager �J FROM: Frank Farmer, City Engineer RE: FY87 Asphalt Resurfacing Project The City's asphalt overlay programs began in 1970. Every year since that time, the Engineering Division has recommended that certain streets be overlayed. This recommendation is based on a structural and functional rating of each street considered. Through visual observation by staff, City streets are rated each year to determine which should be considered for the overlay program. The structural rating takes into account the quantity, severity, cause, and type of pavement distress on each street. Pavement distress includes such things as cracks, dips, displaced joints, and surface wear. The functional rating classifies each street as an arterial, bus route, collector, or local. Arterials are given the highest priority, while local streets are given the lowest. In general, a concrete street will last 20 years before requiring an asphalt overlay. In some cases, concrete streets develop severe cracks and displaced joints before the end of -their 20 year life. This indicates that there is a sub -base problem that cannot be corrected with an asphalt overlay. If properly repaired and stabilized, these streets can provide many more years of service before requiring an overlay. An asphalt overlay is expected to last for about 10-15 years. In some cases, the surface of an asphalt pavement wears out before the actual pavement structure wears out. In these cases, chip sealing is an effective method of extending a pavement's life. The asphalt overlay program should be continued on a yearly basis to insure that the current high quality street surface is maintained. The Council has allocated $200,000 in the FY87 Streets Department budget for the asphalt resurfacing program. This program will include asphalt overlay, curb and gutter repair, and possibly chip seal if favorable bids are received. An asphalt overlay consists of placing two to three inches of asphalt concrete over existing streets to improve rideability and correct some structural defects. Chip sealing consists of placing a bituminous binder and aggregate on existing asphalt pavement to rejuvenate its surface and extend the life of the pavement. The cost of the curb and gutter repair is included in the prices listed below and will be performed by the contractor awarded the project. 4171 -I City Council and City Manager April 11, 1986 Page Two (2) It is best not to overlay a street until absolutely necessary because of additional maintenance problems due to a reduction in curb height. The streets recommended by Engineering are as follows: Streets to be Considered if Funds Remain Seventh Avenue - Chip seal from Rochester Avenue to Glendale Avenue . . . . . . . , . .5 3,000 Lucas Street - Chip seal from Bowery Street to Iowa Avenue . . . . . . , . . , . .$ 7,000 Engineering plans to bid this project so that work may begin in June. *Portions of the existing asphalt surface will be ground off before overlaying to maintain curb height. �1 71 Streets to be Overla ed * Ridge Road - Dubuque Road to Virginia Drive. .5 31,000 * Sheridan Avenue - Summit Street to Seventh Avenue . . • .5 77,000 * Fourth Avenue - Court Street North to School . .$ 8,500 * Keokuk Street - Kirkwood Avenue to Highland Avenue .$ 38,000 * Governor Street -Burlington Street to � Jefferson Street . . . . . . . .$ 44,000 $798,500 Streets to be Considered if Funds Remain Seventh Avenue - Chip seal from Rochester Avenue to Glendale Avenue . . . . . . . , . .5 3,000 Lucas Street - Chip seal from Bowery Street to Iowa Avenue . . . . . . , . . , . .$ 7,000 Engineering plans to bid this project so that work may begin in June. *Portions of the existing asphalt surface will be ground off before overlaying to maintain curb height. �1 71 r City of Iowa City MEMORANDUM DATE: April 11, 1986 TO: Dale Helling, Acting City Manager FROM: Frank Farmer, City Engineer 13�' RE: University of Iowa Library Area Improvements For your information, the University of Iowa proposed considerable improvements in the area of the University library and adjacent to Madison Street in the City right of way. Bids are scheduled to be received by the University for this work on April 10, 1986. Construc- tion is scheduled to be completed this summer. The library improvements proposed consist of: 1.) construction of an east -west access road south of the library from Madison Street to the library parking lot, 2.) reconstruction of the University Water Treatment Plant access road from Burlington Street, north to the library parking lot, 3.) reconstruction of the south entrance of the library, 4.) expansion of the library parking lot, and 5.) grading, storm sewer, utility relocation and associated sidewalks, lighting and landscaping of the site. The existing landscaping scheme located adjacent to the west side of Madison Street and the University Communications Building between Washington Street and Iowa Avenue will be continued south of Washington Street adjacent to Madison Street and the library. e 7.2- Wi _A� City of Iowa City MEMORANDUM Date: April 9, 1986 To: City Council From: Iowa City Airport, Fred Zehr, Manager Re: Proposed Developments of the 1982 Airport Master Plan. It should be noted when reviewing the following that the items listed are proposed items only. After careful study the Airport Commission will decide which projects are justified and which are not and will then schedule their implementation. Using the forecasts of aircraft demand to determine the schedule of development for the Iowa City Airport, the facility requirements for the airport to satisfy the expected demand are divided into three stages. The first stage includes those items which are required to accommodate the immediate needs of the airport, while the second and third stages are directly related to meeting forecast needs. The attached pages contain the plans for Phases I, II, and III as proposed in the Iowa City Airport Master Plan and other supporting documentation. The design standards for the proposed development are in accordance with those recommended by the FAA. If you have any questions regarding these proposals please call me at 356-5045. Thank you. tp5/10 H r' (0 73 -'J4 r - Phase i - Initial Development (0 to 5 Years) The first development item which should be undertaken is the rehabilitation of all runways. This move will allow this runway to continue in use as the primary runway. In order to encourage responsible use of the runways, the parallel taxiway system should be extended to include access to runways 35 and 30. This will facil- itate the changes in runway usage that the airport commission is trying to encourage for noise abatement purposes. These taxiways, in lieu of being lighted, should be equipped with taxiway reflectors. In conjunction with the continued emphasis or. run.:% 17-35 as the primary runway, which will be required until runway 6-24 can be extended, aerial easements should be purchased in the clear zones. These easements will allow the commission to prevent clear zone encroach- ments and thereby, eliminate safety problems resulting from objects penetrating the aircraft's glide paths. Also during this phase the first steps to redesignation , of the primary runway should be taken. The land required for the extension and reclassification of runway 6-24 should be purchased in fee simple. This land amounts to approximately 96.7 acres and will be required to meet the required set back distances, localizer siting require- ments and runway extension. Other improvements which should be undertaken during this initial development phase include several relatively minor projects which are needed to keep the airport expansion program moving. These include the installation of a seg- mented circle and wind cone to help pilots flying under visual conditions identify the preferential runway and any non-standard approaches which may be instituted. Also some terminal area improvements will be required to keep pace with the increased demand to be experienced. These improvements include building rehabilitation work, apron expansion and auto parking improvements. Finally, hangar taxiways and hangars will be needed to satisfy the increasing demand for aircraft storage space. These hangar facilities should be built in the area designated as the new hangar development area. e+ (0 73 -Al r- Phase 1 0 to 5 years 1. Rehabilitate runway 17-35 2. Construct taxiway to 35 3. Construct taxiway to 30 4. Install taxiway reflectors S. Clear zone easements 6. Land acquisition 7. Construct segmented circle 8. Terminal area Improvements 9. Hangar area Improvements 7• (a 73 r.. Phase II - Intermediate Development (5 to 10 ve% rs) During phase II, airport development items are reconmc did which will allow the Iowa City airport to continue to iu•,rove while shifting its runway emphasis for the :ifar�ac•nti�n�+ noise abatement. The first recommended improvement item is ;he r•.hc.bi!i;ation of runway 12-50. This runway is in a detericrating condi- tion and will require pavement rehabilitation in urder to remain usable.' ;t :his time clear zone ease.cnts should be purcl.ase.i on the tpprOximately 12.15 acres of critiz-al airs;,::••; ':;�-. �:_;;:.�, existing airport property. This ti.iil alio6 thy to protect the glide path fron encroachment. :n addition ;o the rehabilitation of the run, p•.eea,e:,;, all existing taxiway and apron area pavement shculd �e rehabilitated. This includes all of the taxiw:;:s in el,V• terminal and hangar areas and the terminal area apron. This rehabilitation program will keep these paver:vr.t usable throughout the planning period. After this rehabi:i- tation is completed, Medium intensity Taxiway Lil•l,ts (MITI) shpuld be installed on all taxiways which are not sc equipped. This allows for safer nighttime operations. The final resurfacing and pavement rehabilitaticn proiect which will be needed will be runw;,•v 6-24. This will be part of the overall redesignation of 6-24 as the l.riaary runway. This rehabilitation will bring the runway back into useful shape and allow for its continued use by heavy aircraft. In addition Runwav End Identifier Licht: iRE1Ls) and 2 -box Visual .approach Slope Indicators (V-.:'-" should be installed on runway 6 to help pilots flying under visual conditions. Final improvements during this phase should consist of terminal area and hangar area improvements including: terminal building expansion; aircraft apron expansion; auto parking expansion and related access road construc- tion; hangar taxiway construction and hangar construction.. These improvements are required to assure that this arca grows at a rate appropriate to keep pace with the over::i! growth of the airport. G 73 -I r Phase 2 6 to 10 years 1. Rehabilitate rumvay 12-30 2. Clear zone easements 3. Rehabilitate other pavement 4. Instal MITI. S. Rehabilitate runway 6-24 6. Install REIL & VASI-2 7. Terminal area Improvements 8. Hangar area ftrovements 1073 Phase III - Lona Term Development (10 to 20 years) This final development phase provides for the rudus:;nation of instrument runway and continues growth to provide for constant meeting of the demands placed on the airpurt by increased air traffic. Certain improvements undertaken under Phases I and II have begun the process of designating runway 6•-4 as tiro primary instrument runway at the Iowa City Munici,)al Airport. The first task recommended under this prase is the completion of this process. This will rr•yu4 985 foot extension to runway 6 .and a 690 foot role•: :�•! threshold on runway 24 to provide a usable runwav Length of 4300 feet. The runway extension will require �Iradir.y, drainage provisions, clearing, building removal, etc. .along with this runway extension the ?Tedium Intensity Runway Lights (?IIRL) will have to be extended and the REIL and VASI-2 will have to be relocated. At this time clear zone easements (about 30.75 acres) should be pur- chased to facilitate obstruction removal and prevent the installation of objects that will obstruct the glide slope. Upon completion of the runway extension a NLUS system s'.:ould be installed on runway 24 and a localizer ca runway 6. These facilities will give the airport more accessi- bility under instrument (IFR) conditions and provides a margin of safety it currently does not have. This MALS/ Localizer installation will also serve as the first stage of a possible future Instrument Landing System (ILS). A full parallel taxiway should be constructed along runway 6-24 at this time to increase the runways I and airports' capacity and to further increase their safety margins. Medium Intensity Taxiway Lights (MITI.) should be installe2 to make it usable at night. Naturally, throughout this long term development phase, terminal and hangar area improvements will be required. The building will need expanded, auto parking area incre2sed, aircraft apron expanded, hangar taxiways built and hangars constructed. G73 I•h 5 i I � / Of Phase 3 11 to 20 years ' 1. Extend runway 6-24 2. Extend MIRL 3. Relocate REIL 8 VASI-2 4. Clear zone easements S. Install MALS/Localizer 6. Build parallel taxiway 7. Install MITI. 8. Terminal area Improvements 9. Hangar area Improvements (0 73 I r IOWA CITY MUNICIPAL AIRPORT 1901 9oulh RyWeide Orin Iowa Cay, Iowa 52240 d9ta ft" (719) 799 5049 Iowa City Municipal Airport Profile The Iowa City Municipal Airport, located on the southern edge of the city adjacent to Highways 1 and 218, is one of 114 publicly owned airports in the State. These airports have been grouped by the IDOT into a hierarchy of .five classifications according to an airport's primary function. The Iowa City Airport is one of 16 Iowa airports in the Basic Transport category. This category, second within the hierarchy, is defined as airports which will handle all aircraft weighing 60,000 pounds or less, as well as cormuter airline service aircraft. The Iowa City Airport serves all of Johnson County and many of the surrounding counties. In 1982 more than 360 registered pilots lived in Johnson County, thus placing it as one of only 11 counties in Iowa to exceed this level. During a one week survey period in June 1982, 61 aircraft (the majority of these aircraft are registered in corporation names) were based at the Iowa City Airport, ranking it among the top ten airports in Iowa. During this one week survey period, the Iowa DOT recorded 524 operations in or out of the Iowa City Airport and 134 'touch-and-go' practice landings. The maximum number of operations during a one hour period during the survey was 22 and during a two hour period the maximum figure was 37. Due to the unique characteristics of the Iowa City Urbanized Area, the need for a viable airport is espe- cially critical. The 1982 Iowa Airport Sufficiency Ratings estimated annual operation at the Iowa City Airport at 47,000 operations. An operation is either a take off or a landing so there were 23,500 aircraft in and out of the Iowa City Airport. If we estimate that 3/4 of this traffic is tran- sient, this would be 17,625 aircraft from out of town. The average aircraft occupancy rate is figured at 3.2 per aircraft. The Iowa City Airport thus draws 56,400 visitors to Iowa City each year. The average expenditure per visitor a day (for lodging, meals, taxi, shopping, etc.) is estimated to be $25. $1,410,000 is directly generated by the transient users of the Iowa City Airport. To carry it a step further and obtain the total community dollar value of general aviation transient traffic, multiply the total direct spending figure by four (Chamber of Commerce estimate that each dollar spent directly turns over a minimum of four times in the local economy) to get a community value of $5,640,000 by the Iowa City Airport per year. The University of Iowa, with an enrollment of approximately 30,000 students, is dependent upon adequate air transportation in and out of Iowa City for visiting scientists and scholars, faculty, athletic teams, University and State officials, and alumni. The University of Iowa Hospitals and Clinics, the nation's largest university -owned teaching hospital, is a frequent user of the Iowa City Airport for vital services including air ambulance service, kidney, eye and other X73 _,At organ transport, and charter service for physicians from University The general Hospitals traveling to clinical outreach programs throughout the State. Iowa CiAirort are coaviation services nsideredessentialtothe Hospital's hprogramseto p ovide tertiary level patient care and outreach educational Iowa. services to the citizens of The City's economic development policy states that the City will seek industrial growth, especially in the office and technical sectors, to diversify its employment base and encourage expansion of existing industries. Approximately $40,000 has been spent this fiscal year by the City on its economic development program. The availability of adequate aviation facilities has been cited by existing and potential industries as important in their consideration for expanding or locating operations here. It is very important that existing private industries rely on the Iowa City Municipal Airport for their air transport needs. A partner in the Iowa City based architec- tural firm of Hansen Lind Meyer recently stated that the growth of their firm and their ability to serve clients around the country is closely linked with the capacity of the Iowa City Airport. A spokesman for Owens Brush Company, also located in Iowa City, states that his company and many of its customers and suppliers fly company-owned aircraft in and out of Iowa City to conduct their business. Sheller -Globe flies their executives in and out of Iowa City on the average of two to three 'times per week as well as a level of air freight is flown out for them. Several other local business persons have also expressed similar statements about the need for an adequate Iowa City airport. Construction was completed in the fall of 1984 on the $12 million downtown Iowa City hotel complex. This hotel contains meeting facili- ties for more than 500 persons. The hotel will also contain a state-of-the-art telecommunications center whereby the hotel can serve as the site for regional conferences. It is antic Airport. flyn ipated that a large number of hotel guests will iand out of the Iowa City Municipal In conclusion, Iowa City currently has, and will continue to have, one of the State's busiest basic transport airports serving the business and community needs of Iowa City areas. , Johnson County and the surrounding bdw/sp G0 43 Industrial Activity Along with the rest of the business community, Iowa City's industrial growth has been moderate during the past several years. Although the products of two of the larger in- dustrial employers are educationally oriented (in conjunction with the University), the other light industries range from the production of toiletries (Procter 6 Gamble) to urethane foam (Sheller -Globe Corporation). No doubt a reliable air transportation facility was an important incentive in the decision to locate their plants near Iowa City and quite possibly the airport could become a major influence in their decisions to expand or modernize their facilities, or to attract additional light industry to the area after seeing the already existing arrangements. A list of major area industries, their products and approxi- mate number of employees has been made and is listed in Table 6. It should be noted that all of the industries listed do not require the same degree of service from the airport (or in fact even use it) nor is this a complete listing of companies that use the airport. Rather, this list is shown to be representative of the light industry located within the service area of the Iowa City Municipal Airport. TABLE 6 IOWA CITY INDUSTRIES EMPLOYEES INDUSTRY (ESTIMATED) PRODUCT Advanced Drainage Systems, 25 Plastic Tubing Inc. American College Testing (ACT) 450 Educational programs and services Component Homes, Inc. 25 Prefabricated 'houses The Conklin Quarry River Products Co. 25 Agricultural limestone Economy Advertising Co. 65 Printing materials H.J. Heinz Company 50 Distribution center Moore Business Forms 245 Business forms Owens Brush Company 450 Toothbrushes and other brushes 47.3 31 r- Press -Citizen Co., Inc. Procter and Gamble Manufacturing Company Protein Blenders, Inc. Sheller -Globe Corp. H.P. Smith Company Thomas and Betts Co. TABLE 6 (cont.) 80 Newspaper 350 Toiletries 25 Livestock b poultry feed 800 Urethane foam 50 Specialized release papers 100 Electrical compo- nents 525 Educational services Source: Iowa City Chamber of Commerce 473 7 r Business Survey Prior to and during the master pian, study, the Iowa City Airport Commission had received several letters from area industry and businesses regarding their need for the Iowa City Municipal Airport. In order to better determine the needs of the airport's commercial users, a survey question- aire was sent to 77 of Iowa City's larger businesses and was distributed to transient corporate users. The specific questions regarding their requirements for airport services, aircraft ownership or usage, and improvements they felt should be made were as follows: 1) Type of aircraft used by company and/or clients? 2) How often does company and/or clients use Iowa City Municipal Airport (trips per month)? 3) How important is the airport to your company? 4) Does your company use any of the services available at the airport? (If so,.how often)? 5) What additional facilities, services, or improvements would enhance the company's use of the airport? A study of the 42 responses to the questionaire indicate that: Of the 42 responses to the questionaire 1) The majority of the commercial users of the airport own or operate a wide range of aircraft, ranging from turbo- jets (2), to single-engine piston aircraft (8). A significant number of twin -engine aircraft (14) were prevalent. Other responses were users of charter, air ambulance, and rental aircraft. 2) Each business :hakes an average of about 5 trips per month into or out of Iowa City although on an individual basis the most active company makes 24 trips per month over a one year period while the least active company only used the airport 3 times a year. 3) When asked how important the airport was to them, in the majority of replies it was noted tnat Iowa City's Air- port was important to their business. Two felt that it was extremely important, while (15) very important, (7) important, (2) moderately important and (3) convenient. 33 673 r - 4) Of the companies using the services available at Iowa City, 18 used fuel or maintenance, 14 used charter (air taxi), 10 companies have used tiedown or hangar space, and 4 users of air freight were indicated. 5) There was a wide range of responses calling for other improvements as shown below: Better snow removal (1) ly Additional parking space (4) Additional hangar space (1) Additional tiedown facilities (1) Stock 80 octane fuel (1) Commercial carriers (1) More ramp space (4) ILS system (3) Rental cars (1) Jet Fuel (4) I Lengthen runway (1) Keep FBO open later (1) Jet starting unit (1) Pilots lounge (1) Adequate as is (3) Whatever expansion is necessary for jet and other aircraft to safely and conveniently use airport (2) A few of the responses along with other letters from, concerned individuals and businesses have been repro- duced on the following pages. 47-3 _'4 Lengthen runway (1) Keep FBO open later (1) Jet starting unit (1) Pilots lounge (1) Adequate as is (3) Whatever expansion is necessary for jet and other aircraft to safely and conveniently use airport (2) A few of the responses along with other letters from, concerned individuals and businesses have been repro- duced on the following pages. 47-3 _'4 �u.w .ongwa.y D"rar /l, lSM 4. Could A. sgera L. ran resell A Ywteaw CAn .'Uhg CMleean a h+nnetts 1pM asdsarr "i". IAids In toss Clay. Mas.en NIS) her An. Mena fY AsUant" are re.reaads n the gsstloe hated IA rent Lot", of Dt , If woletelM e An theter lids ltuor at the thea City Alryon, 1. Gran " At tear Ju of CAnMtsle rug Yr 1. Pae 1. w Prn.nllt do nae Clea :owut.r. it !nlglt or Car •Ail/count "Rine met say An avallenle At IOWA City. .0 but envied" It rn,sht "m". of uCi tree attend by large tvre,rlal carnia. "I as " rpuln. 1s elf available at Ceder Yplds. the lira of our Cllr freight aNpru lbws yndurul ".rally reguln the large aapeelay Cartier .upli" ay large Airline. Ur freight - During October M cell caw And, 17 at, an gdsnto to Wayne. "M nellrueod and for Aran. 1 could rupial hn s awraP w'to We 1 tot air nlpwanu per lost!. Cir. Dared A. sten oetaber Il, 1910 rags I I feel certain w villa era me Two City aarpart for freight It adatWn "Rte., sc,mf let. Yd "I'"M tap"Uy an" 1.911,616n fill aur hear. F4&0W .r • It K.IA reds that OV YY of se"Ift adlter YRIn m ld M MALML dds N the net that loot of err items Is out of stats. the Aenedai", nnlno W quality at aircraft /n.Id by Stalled and ono'peau n fulfill osr regulta- edsN sd weds r Ltj a" ter tb tern"able fetor.. S. II Mn I dsarntz " could .as l�rvnrts al the fare CSM alrpeft u fallewt 1. )Row rnwe" "WcL IIr ]earth. ). II . ,. radio initial. s. Security for Aircraft. r. tasantlaily Dais g"nloa vas ca"red in a Ami. ). I parAnfailnally fl Nat two Clty'e beet potential for Lopnvrat if" I. the alis of "redur Sets f"llltlee m AODhwhdaY larger and 1" type prleen aircraft. Slnnrsly yours, fA -a- C. C. Dart SC 5M9UJA4W8! COAPOAATIO/ teen 411"r dear. smaller A. w L cite 4rarll . wAnrae man aahaaaa a .t.. rads to Manu Cllr. aa.aal Mill .., an, dee L areae Man, M. sl.a, R.\ iaf.. .e ~ I.,. a linmam la..eda1ev W Airier ad,. It. herr mill I . aum," Ii, r W"a, yr.ele I. +Te .1 u.d . aaft r . reW, .fids., 'an"Lare... e beealwy at d eW r ads See wale Ira,,'M r1v Jae, w a taw d laar M w rw weeJdsa.tr u.w . rel .Ige • Anew. i. d Nt. IW" pa dal as lea . lir ,.1A a Sea Iv City llrrenr ,rye .. Peen wet•. germ sawn. s,aSM an, an aril air.. s tnPa K an• beet, earmJ ei,awaS.d w "It d W au"n aor•auerull arm Jan. I. r. I. amid rw age Ya b. aA J(pR ea art" to fy rw,r !aC f a.n4w.R :uWIvd7 I... t. Ye La roe wweVmuct"ted r at twitter. air flalwt. . J+'-" ilia Sal —bra IV -P. Pea dM It entst gene.. an Pm dal .a la. C1trr Ida. Car fnMa r tlu.vr ants .a P.adYr aged. ul. The W fold art,. Se a.rrwU, Yb. dd ewlwlt of w Y..l. N what. ..eats amaYiw ends, ,teen wtaaruan aaw.l. were* A w.. f. dl. rarrU w et their ,an, door W ,den. a area, afrta w.rd wt Aa.a/ eae.t aF.eSeM be .. elataa beadseen e1 She ben. aeeaWUAaan lawlres. I. mat Wlllll. r We W. via enban. yv Caw at She Ur W W lamina rail We .nand we .aa.., be AanCie Ln.f r fee altct t. gem ►..... ... ane.. w. r.w. •v.w aw.am�.sw OerYed{.ds tdswdstws ...... 1. nn A. d un at.t to Yee ,par, + u rail a.l,.n r Ie. e Jhawa WU,U..a .1,aa .lets .a las City, y Yl feta, Il Y any 1nat.t "tame 0. arta . meta he .YYL tY gelds .t d WY . turmil? am. Y .. wields dtaa.. An arm "An la.rwsd mdYu+ She ."Session of v Stan e.e .rayl Satan . w .lai, rel eny n.d . feet It y a We,. Wt "mm, ere U IAnlaewd . w paawAn r Pvr..I. I haw w A U.. Myo I vl n On arm, tri..," tere.y Y .Ain mmld P".1u aedlJvs yyrAnai. W rya wry vet) were. rrmPLatds channeling sem av Ain.iw M,l,r I. alae. =raw n. rSanaat and a.1ww naier+l dyer 673 ,4 r - morn It. 11// a. 4rfy lbtt"Y. OalewMA las Ca slrlecl c�t"sec YutYj allow, Isla City, tow 123" M= 1Mt ft. limen . ill Pa"ecs of au ivt w to r ammsy r in . for =Y NA "ab I to""" Y a e a pec ""tat IM IM,t. ftcw lly. I � on""Y lose ecd "MAY ltl" ' 111 Y 1 oge"eL secfli". /w 1tMlim CMAPaabt$MA ecoM fcaf offices in tee "tied Stat" last feet. lee" It. lmeat" In : +otsla, MY Y "dal Wa Chill" City, Iwi Isla City. twill ase 6""a. Indium. to Cesecl" war lwaltaMA, mile of W "Iw fmwm telt MA awldof M, in Wltlec is the wNtr'a Rectally to car 11", ens the sl port facilities at nam lwatlm. This Is IeprNat t0 Y YC"N. some• we LIMA a""s Mrwyt .0"m notes, tM epee •Ito salm we more "tubas < d prrm"I a1fM the /,at" 1, a Raw COYlda rl tam. for City's llryoet racl till" am t" "a minty of <barley flights cost<1Wte to we dwldlnl upom I. it Y. f YIb" total ormer Cecpmlu similar to we .o.1! also taulder alrptt t"llotles as " foPattool factor silos 1m alee for Imatlo al am It N dillce some, as cars Is Cwtaerod a desirable a"Itim to W f .Icy, tee IaRwwnt of siflsef f"Itltbs Is r umlla" met" 0f Ytraetl". 1 sight a" test a els wry /Wast with toe Carp cast" that " at*100911\" Ifm tee abprt un Meta. martaro" "ill" 1904 farm. �y ry/truly brews. o " i 1 f.plallas NecI C mel caste herself it. leye W. t. t. Jae,, . , Ins CUT awm Ulpl A4ple 1. a". Iowa Vow M. me. Ja .. Amos Ulu. 1. u .is. q "f w nH.was tvnn4e W <lasud .f las .e,<irot .,,toil. y,e "leas Crt"ucLas 1.. Cleatll.leten en. Ir.elaw.t fin •IU Ina mn1M. Uingl.r. the a<4 " fa. far I;wu a ilII.ud crowsla. meet .t 1.18 a111a "alum ". mm ton,11lrw. rifts. tot it. IRU mel"Ise. Iwffio t4ia.n w 44rwrr't r.s .Ia. n s awr .411 . 4n N lsgiM 4 as ..4'M of :M CIH .t . su sella. It • 1. + rl 4 ae,U esla .wH ." Cw."sur we b- Was st, ltenes,eW len. If u4 Is .letnalil .r.a.ate a W time, laws w Y low, m, 1"la mY, 4 lac a .taw commit. f" v \,ns..0 allow. 'Iranlp r+H 1M se.e.lu ^ Paas Hn.MI. 6.1.fMla rusas Crprsesr I o. y+�+w lee r e o r let t o n.+/v w. \u. • pIr ypwOw seem, a+ty W. opt W. 4.0 A. ft r "pal ll.a.an .1 "least rnwlesnmes L rant t n • Ysfame U�1 aenweme r more, Yr IS1 asst at/, a.mearl MW at l.leaa MN rose any feel aH wsaref urea Ml W. some, h le.psme as feu, a+H n. tot. left" to +ser , the I� OH ef,fea, t fast " U Irt4etn en f" asaae caner 4wlaswa r" Ares se ,e le the ties ser m castw wIHs4 • flea I.a feria .aa.lw "fears. Y p.t flashiest or" ora sly Caeaer so a.m. I bac ft., bed a. Walruses .1 w, aTa to stiletto" r Ie bma a oral a Wills. tMsmw us dmwl.fast ef msl t" tamna 1. tut b�1H. cabs a."n 1. am"lolly I.," " f"1 It Io rY . Is new . H4 rtinul .M. e.a +11 n�lHu 4 re. aN , .le .."H" ce as: v Inw.w .a oto" sleprrq w Yw • coed torprt. Irt'e I It two ass. lfmem .a �1w:)PL / hilldmel The Win too, at omit" Vw�.••r'w�srfr.r T>•M � rants to. Ity w. I.e. Let I�rt. 1wrl Holli ict"I alro,,o Ir" Id.l I I to ntpey is ON lawatw "sora and t t of srllefa y L. Ie"n " ,ll " .Oral of u al.fern rat" Ila ,tet Its y fr siflpl ""W'.1 axle ftta[Add C CO lb tar) of of fey) free lel"illy of Ira snllab f" Cllat,. t old lit, In Wt hit III ""fills It 1rr"n Flat" a "t deal If M. t" last Cly slit"I Air., for Nps" of trs"Rryllr To I W Cow sltiplltl" la Is fill pTw ,f Patient can as . Cotrllen. Y fen team. uslnnly sagltell IC Is ler limit tut. I"ural" to Ih.an [melp.y "l hwtw Senate. At too An tow. a an IlamUs is still. W fitllltln of the Is ciy, at, nfrll M. low", swap string lalsn aaow. C. 1 rbtental (Militia of ten When all w of CM141 lows Is Lola fly tureen Photon rte fa trillion of critically 111 Am UISM AS a a1.1" her Iwo. sem Alan to +rpap medical ""of". ""claw" a."efire 01 till arTat sol tw4r Ionic, It ial. 11 so H"ewm 111181, this fasten +Id. IS a we "sup "tot 11144re "IICq Iw.Mr " W nus.tw ., .r 1— — .._ Jlae a: f. awl N Tye lenlslttnlln UtaH 673 a :alar fl. IT" L I.Iot% 1Ytt11 • t•.soYw t, itta A. sirs low sfi d Sat,. Salta 1} oma, city, etlsel bell) Ot.e 4. " .. Sa.til to I-- ri a sot udi for — IJAII s0. avY+acdi" UrppOtt Stoats Y ~ rsetw s U. as fail.!— IF" ail.! t. +IIC sle et LLROCt 4 IN or foor dlwe , r/tuars .Y. wr .A . • • Ou fin .....talo Y u d.po -40" .rife. slat. taps• I�at USA% tdo YJaaf at Y• al ret. 2. aw or. (ldpa I. .wY) 6o N IS'" a1lrY .w the 1. city,Urdl • • tpplmSalW twlw tnr F•r au a we ty r coop's w r a\Yalr } rolls M r w low all tiller, a ectal IJ w flow wulum or sat son oat Y.YU.O t- 11ars•r, co"Ur on sa"M tat oat sera. e, f% IS 14t rSaSat/uud't 61 St Yflw, sY Oalpt. r ata id/ranr •ern\ (trip. A alt) It sa .rheas sn FatrlaasN l•. call? . • . C w Sarna Sit sl.la u oYIUr.Yl air Y ov aewYtI7. V lY tulwr.► s.Sa.r. IS Sea oaoU. to MUdrY •w•a �ai1 um ropetta/ CwUruass. oe.+.la. .r dat efaolu. • 111U. W r e at Is .LUI SS IF r f1Js.... StSaYl r6oaYt waem umepa lo.. City nrla6 Sento N 11Vlob IS .pprydalalJ W Ir Fv. star at a a eSa Halo. Ne• J I~ (YSaIl s twaYtr } Mrt.Netllwarnrtt lowly aner.�lr0 JecUal Ione •ooSa, W wltlal aw^w veu. 6. N. 1. w slry.n n IS 'w ISaY.r w lou HIS Fe NW&I .r. fu Thoth W nihil• •1. at feta alp Y w fin S • • • fII. i•.. City o1n n Io oo eow lor.,oa W ..r flea u •.r L.I.Y. 1. S ..,.. Y • it I n"L arta \w1..Ya Ur tSard ell Flu u wpaeoat An IS — torus M-0—oagatod w, y. ci y A a p sew tutale6•a.sa0 MAUS@ to�. ti tjtrre tatlr t w fa at, Aston IS a lowdsoaa IS way oontolo e. hats Stylet'" ta Sats Y .Ipso w asaw" foclllUr sr Wtat, IY 'batt lade•. am Ut1J [alis. COgtt woo, raf- 1.1an R /tat► rewl6att M/r �,'` MELTING fe 6111 CONDITIONING CO.. IN oar w sea w r•d leis J mq i, 1^ IOIaVw 7 w.MMCIY dorm, oa a L. Ytan IYUI a YJO1 •••• WA YIYwYr ifte. Salta I:J w..... civ. Y•wn •: b OW e,. tads 4 L.nI I wueS MA too I., Cl A. YMII W'.. oto," N .•.1 10 w tat trYounaueo of III. •oatr,v. .or w. a 1 Y. -I .Sa w to,sliv f,s .w11J I. .U." to vu tedllu paw w Ywe.w. Y w tat N eoa. If I. fe\. <M rel V 1.-. .J .iu.•Iry Yea IJ . w•ry 10 IYMlrau oa,Y•.I c .ur�u .n.I�.w.l ,Wotq InY Iq.rl eb Vll1. Jr r 1 n+Ia.. ert ..ew YMrYSI N w\ Y. a�b .• •dl �. W JUgn.y CSa'bo .0 I. ••r.�l J�Sa..1. \,�IWLr Y.. Il let r•b�Ml. f ell••• w I.�IIc •\. �.. LC r.,r,e . .+f awl .Lard nl.w. I .111 V YwI. M e!•I. Ye Y Iyun. •X. r•L '1 :W aT.r.l.•' alta Y epoc U.. uoa. Te .......\ I •w.I,• .ria o.a dfo.a lu .w u YI u Wr.hY b...U.. tta trona mala ucpf +� a: 6 W an1Ci .sali.41CYI.a Y1 y_, uGo.olli...w cal dcOM:wM`SNG• ICeI. �wei.luc:w mCYY.et ,,UrsfAlf1 Trub ...«. CpaµYYll Cal e1)II Sana Hca � sea roat.ary S. 1313 L. tlrt ■laLLl 6 Uswlsuw ata A. yyaw soolso"L cl t of urpoet Oetas. IHIs ioaa Dtlw /area City. 0 66113 Dow w. titwe W, ld Saparrsusa of tw Me Cf�ulp.rt.~ia facace.y !,Wpm I+tatwwt of W foillty tot t/dwt It oat HBO IWU w Wittig ityy t T ti114411 @� t � t ,ww Wt ties awllWlltyi Mslsiwttrp°tt lase" to MLLIFC t you uslyLFeaearss.. OC O. L ,sa OM" Ras"" sawn., wLosed &73 Iowa City e Chamber of Commerce Yl��� A• Mt 1111 r I ..a tl/t .1.. 1111• wnrIM.t 11 /.Il/1 ow. it. t Lions, spoWs, y Cin aritb.l "nor, f. a". 1. MW 14 Ramp u» Ueprt cb."Mles City H lost City CLIC Center foes city, th 111tp b1 Alres" Caesl"/uo TIM' eesft ee Dlreetw. H the Cotter tan City Ares M.Wwr of Q."Fri-E. *Mthe It.a City hi t to be a"te to yrponte empla am." In es fortu"te that aeWo" at the Mat of this type H trar..partatlan.t yl1UA H a first aloes lirpart. re tenses It Wtuld 4 ta1lOftune4 ad • Uaeer"im m Ura leads" beta" es. 1r n ole not eslnthia and fa r OenloP this fine lhatailat. op. to rt the hese of Vr fum". Cordially, At..) Y"JL eon Hobert, p"elalm tart City Chatter of Ce•rc" DWJF ta'rlw.w .rrnln.inw O1(ar). lalra mw Iesrel 11. nn awpp� fes p. r. Ar, Ur res for theles W to aplWl:rl.. I. Cln. we to rew.l" Y res to Ate snaps p.twr "o,," the t. Clef ■elaiwl AL peel. be peoples Y Was Wrl f.i4M as Y Roles rlwa on, spes metes rleretles rasi& trtaie rwrwotl eewtsnw. r —int. tope to ra n tleteert • wllese I. In wtlrty w epee w asla tlaeal Cesls, for esMa11W wriest pare. Use pn pipe MCaeiose opt. asts Ynpal Wnt tt♦e softie. V• .Mir oe.apl r an wt.w ts dhe". er.eartad to . to spilnl Cones betel Abe pe.IW1a r"1.. We &It" spas rt�nW est ser pw.ls,t. In tore tiwM. tbeft Its We etYelesr esen r11Yn UTn l wonee mise nww .lips ants" InCWas Y QU of Wl W... fn wel.1 1. toes new the Mitts" .spilt elle as .,III" ton Wer 4eW al/wn for lrles urpopee. Up awe top isf.11r .. two Ir.lw .m ..t.t r.. 1. .rw/t" roe .e. .r t4 repine rtlown, SU .... 1'• h,tv-14 rte. YAIa L. GWTes 4tdt elms i-VIlyl1 1. bbri 11-11 A bs,aaWr Vater 1ops, ate is fwdeto to Gale 00 e♦Alest fapeuies of atlrwatr of lestbpKepea r yaiMesp AbaaDAotlr r dL.4 ti.v% love fopellties re o L" titles of Les and .rldenriy nates. as lrelesw we btes. rrieaes or ew.pes, ✓. Nps ase In tut w ed W w to Morose We slob spop wessatp We auto uMt ad""" Lest Sprott es, tpellti W w.L a.ww.to rbteg option w "he Ups, atprt itaslltW Sanest We o.esbbe Mse. nopwalf. rabrtarr P. irs L. Robert asoau a oatalalae Bleu a. Byvrz Aogleshi aleseter of Airport be"l. 10031 nN"edor Drift 41LSa1 City, to 941,31 boar Res. qe"1 Ttla is d egnm a rtia" Spears for the two H A"VM Y Y 1>pan,pt eisneet of Ne Kvlile DW of t... oxonalty. Tor fps VWI* saes egoele—er Wilily—tires days to eo+sthrd the Wle ltearttaser of a Toad W.Cal aphtha "F}eee Its sty IW &""1 tt•Nty. or "as With Patel ngwuiy 160 fly Ism this urpert, aha Into h rastot We aa ""IF We "aoUto 1rIUoet the beth f"illty. AN. A.Mility fratwetly to w "ism.&" totter is brisling Arlon" to a tani"I" wevur ler tappealgl. VMT treat eyfg 4e14Ys• //l 73 —,,I" _� __ TwlW Cs, rpVY.Mwi..rllrb.s.elesna.r •..o..u. PA&L GEORGE L GAY risd4 wP-74MATm SOMI ethane Sear r.vt tWu.m u. sew m.Mn ss M= .: i-VIlyl1 1. bbri 11-11 A bs,aaWr Vater 1ops, ate is fwdeto to Gale 00 e♦Alest fapeuies of atlrwatr of lestbpKepea r yaiMesp AbaaDAotlr r dL.4 ti.v% love fopellties re o L" titles of Les and .rldenriy nates. as lrelesw we btes. rrieaes or ew.pes, ✓. Nps ase In tut w ed W w to Morose We slob spop wessatp We auto uMt ad""" Lest Sprott es, tpellti W w.L a.ww.to rbteg option w "he Ups, atprt itaslltW Sanest We o.esbbe Mse. nopwalf. rabrtarr P. irs L. Robert asoau a oatalalae Bleu a. Byvrz Aogleshi aleseter of Airport be"l. 10031 nN"edor Drift 41LSa1 City, to 941,31 boar Res. qe"1 Ttla is d egnm a rtia" Spears for the two H A"VM Y Y 1>pan,pt eisneet of Ne Kvlile DW of t... oxonalty. Tor fps VWI* saes egoele—er Wilily—tires days to eo+sthrd the Wle ltearttaser of a Toad W.Cal aphtha "F}eee Its sty IW &""1 tt•Nty. or "as With Patel ngwuiy 160 fly Ism this urpert, aha Into h rastot We aa ""IF We "aoUto 1rIUoet the beth f"illty. AN. A.Mility fratwetly to w "ism.&" totter is brisling Arlon" to a tani"I" wevur ler tappealgl. VMT treat eyfg 4e14Ys• //l 73 —,,I" .... ..,. . 11.1.,:• :. ....... Oc .. ... ........ 1414406 L Module Kimmel! 6 Lon OlOerre mom . Y. 1!♦ fmm.r en./ mm K1f7 Our firs, r .r mm ,we im, ■ 1.mm .rlrr ,•Iw.mmM b gar Itmm fury f.. Ve gets tlry tyle, al«• Ygaw.l r. r • n.0m. g. r .r a .I.mm.ft Y., emm tY etnwt Mee.le.Jl. 4 IY C.Kmm M ref blaer, fee ..mm .a.emm u, W 1. 1Wtw I K (all Wn .f tae iWR .4 a rg 1.41 Milieu Abort, Y 1M kl,• te•.in. Iae.mm unhlll .lett ..,go r I" .. .. I WL .w lag too Ir tin at,wrl rV Ir hate M IY got "No, It elil M KI. M gouger. Wmmr r✓ .M �.a4ttu.M Yrs great tar 4 w wail. n. 4 r gong, Knegt a ...eget M I.er.rs tart M we W firs" V4 gummY/gl • ...w1 ICM. Regular wee. :w%/ / L�iatw A%A, We wry g. mmn ter r. Yew g. qr, g.Y. Ir elq ul.aa 1. Wg .l.rll a KOKI.Iw Vile.YW rtw MIM Ir g.eW tiff..4,..1 NII) few r. store, 1. r...r.K to wn Jewell Iled I.IIK. w M rleol . gr, of IY .Kw,. w —14 14M a .p..elr .wWl [pnlnw.:wnwrl N .Y Ir flf• ::—"—f l.y y lllwll .K IM ..'WI IKll ilip p,. INge .. a. .nen .f IIA wni.. tY Ir IJP u.. w Iae, L..w.1,♦ am. .�,KIt ...1041, le eK rile W .neer.., ♦ eeK rMe IyKf iyyl 1K 1. IM.IY. IYertmm, YM WllulK Wr.eir. I../, wn tTl,. I.Inrm.. g us.cl.nf �,.t..•... �!� Jew 1. felw IKI...wl.0 C rs tthee/ry e. !tt► L teten Il/b11 f Y.ectgw fie.le A. ►/,reen e..1rY .If.Kt...l Union DMI. Amb""OW Oct" tmml./Al city. m 64113 f" Mr. het.. erer,r 1gui4.eggiou Volume awe g.rl:r no IoM Clh /lh.n L a ,lul UNA V ta/ .tulerle tbala ta/t .mmM thL I>alwltt goo. 09 Yul Wt IIr N.ue is thee a is w .ell -be-. lee LLymmt I. u I..rfat a w .mitt u tae ay.et. 111"M Y the City t/.... r W t.mmtmm Is g. W gteek" It w be slim th.t w geru Y rltho.t "T- ,I .11—e! Nrl M. I" WHO I/ Im Kt 1I0t10etei WAS ret .I.mmthlln .Iia - fiieut, the t�t/Iltf�th.t Ya0/ thlg f0memmlty .o yrs G JAV19 .CLIP. 1, bCl..w. 67..-3 r- Airplanes Essential to HLM's Success From HLM's corporate headquarters in Iowa City, architects, engineers and support staff successfully manage multi-million dollar projects in such diverse locations as Denver, Colorado; Ann Arbor, Michigan; Fort Worth, Texas; Morgantown, West Virginia; and Montclair, New Jersey, to name just a few. Hansen Lind Meyer has found that the use of three Piper Cheyennes and the expertise of three company pilots makes the success of our projects possible. Two of these planes and two of our pilots are based here in Iowa City. HLM's Piper Cheyennes are each capable of transporting seven passengers and one pilot. In addition, the use of a company plane allows HLM personnel to transport bulky items such as drawings, presentation materials and building models essential to the architectural profession. Such items can be difficult to carry on commercial airlines. The advantages to HLM of owning company planes are numerous. Most importantly the Pipers can make efficient use of people's time. Being able to leave directly from Iowa City instead of the Cedar Rapids airport saves ground travel time. Reservations, which often must be made well in advance for commercial flights, do not have to complicate our travel arrangements. Additionally, flight time can be used to conduct in -air meetings. Long layovers and overnight stays due to limited connections are avoided. HLM's marketing efforts often depend on the use of the planes. They allow us to be available to clients nationwide and help enforce the idea that we are very accessible. Our design teams maintain close working relationships with clients because they can more easily perform on-site inspections and visitations from a project's beginning stages through completion. On occasion, HLM also uses the planes to take prospective clients on tours of completed facilities. Dave Huston, chief company pilot, has worked for HLM for ten years. He estimates that he and pilots John Griffin, who also works in Iowa City, and Ron Gebauer, stationed in Orlando, average over 350,000 air miles per year. Each plane is flown about 500 hours per year with the use of the planes averaging about four days per week. HLM's commitment to complete client service makes the Piper Cheyennes and their pilots an essential ingredient in the company's success. We appreciate the support and commitment of the Airport Commission to this hangar facility. Without your cooperation in helping us to keep our aircraft flying, we would not be able to maintain our corporate headquarters in Iowa City. HUA G73 -Al r- Some Facts on HLM Hansen Lind Meyer was founded in 1962 in Iowa City, Iowa, as a service-oriented architecture/engineering firm. As our practice has developed and we have added staff and services, we have also expanded our geographic base and increased the size and complexity of our projects. We opened our Chicago office in 1977 and an office in Orlando, Florida, in 1981. Today our staff numbers 360. HLM provides the following comprehensive services: Architecture Facility planning Programming Mechanical engineering Electrical engineering Structural engineering Civil engineering Environmental graphics Interior design Landscape architecture Energy management Construction administration Although Hansen Lind Meyer is recognized nationally as one of the top five designers of health care facilities, we do much more. We have designed a wide variety of project types, ranging from simple structures to complex technological buildings. Our commercial projects include office buildings, retail stores, shopping centers, restaurants and banks. Industrial clients include manufacturing companies, high technology corporations and pnarmaceutical firms. Our work in the education sector ranges from elementary schools to major universities. Our residential design experience includes multi -family housing, student housing, condominiums and life care communities. In 1985, Buildin Desi n and Construction listed HLM as the 13th largest architecture /engineering firm in the country. Employees Iowa City 160 Nationwide 360 HLM's Iowa City payroll and purchasing of local services has an estimated impact of S8 million on the local economy. s HUA 1073 �l _A1 A �I him w_Lb"w�.� June 21, 1983 Mr. Fred Zehr Airport Manager City of Iowa City Municipal Airport Iowa City, Iowa 52240 Dear Mr. Zehr: I am ent the airrportgto masterpress plan asrpre very approved andort rfor thevcontinued f maintenance and upgrading of the Iowa City airport. As you are aware, our firm bases a Cheyenne II in Iowa City which is a very integral part of our firm's operation. We would be unable to effectively service our clients in a 22 -state area without the use of sophisticated airplane equipment. The Iowa City airport provides us with great flexibility to access our airplane from our office to respond to client concerns on very short notice. We do have a professional pilot and are continually evaluating the need for additional airplane equipment. We have become increasingly concerned over the past couple years about the maintenance of runways and hope that you can move rapidly to accomplish a much needed lights that have ibeen ainstnce alled�so iteis posare sibleitoirunwayve of the illuminate each runway, and other improvements that have been made. In evaluating our aircraft, we have been limited by the length of the runways in Iowa City. We would like to see a runway that is 5,000+ feet long which would give us the option to consider other types of aircraft on a safe basis. Further, we would be very appreciative of a precision instrument approach into Iowa City. There are occasions throughout the year when, due to limited approach altitudes, we have not been able to land in Iowa ton would greatly. improve the safety runwaynded and theviwith tviability the hat sIowa eCity iairport. D.«.,310 PIM Cana, On, kw, Cftkr"kr"5774 T,I,plww 1719 li+• to -41 Page 2 As you are aware, we are very concerned that the easter plan be maintained and that construction around the airport not be allowed to happen so that the master plan can be properly implemented. If we can be of any support with statistical information regarding the utilization of our airplane which, by the way, flies about 600 hours per year and is utilized minimally 200 days per year, we would be more than happy to give you additional information in support of the maintenance and upgrading of the Iowa City airport. , We feel that the normal growth of our fine and our ability to service clients around the country have been closely linked with our general aviation capability. We cannot afford to see anything happen which will curtail that ability and would like to see it improved so that we may upgrade our equipment. Thank you for your consideration. Very truly yours, HANS IIND KEY R C. �l Richard F. Hansen, FAIA RFH:ji X13 OWENS BRUSH COMPANY Olvoion of CooWCua Inc. P.O. BOX 552 • LOWER MUSCATINE ROAD • IOWA CITY. IOWA 322u PHONE (319) 3W5411 • TELEX NO. 464409 June 21, 1983 Mr. Russ Schmeiser Iowa City Airport Commission Iowa City, Iowa 52260 Dear Russ: I understand that the City of Iowa City is having some difficulty in receiving funding from the Federal Aviation Administration to assist in the maintenance of our airport facilities. Speaking as a private citizen and businessman, it is essential for the present and future of Iowa City to not only maintain our present airport facilities in a first-class condition but also plan for future growth. Business travel today and in the future is and will be extremely reliant on privately owned company aircraft. Our company and many of our customers and suppliers fly company owned aircraft in and out of Iowa City in the conduct of business. Almost all of the planes are jets. It is obviously vital, necessary and mandatory for Iowa City to provide a safe airport facility to accommodate the current and planned future traffic. I trust the Federal Aviation Administration will sense the necessity and urgency of the Iowa City Airport Commission's request for funding assistance. There should be no question that the allocations are re- quired to provide our community and surrounding area that is served with a safe and adequate airport facility. cin-e rer J. D. Follas Vice President - Administration �� same 673 r- ' THE PROCTER & GAMBLE MANUFACTURING COMPANY wOWA Cm n.urr ZW Lowu wnun.4 ww June 21, 1983 -ow. an. -ow. 1774 Iova City Airport Commission Iova City, Iova 52240 Attention: Mr. Russ Schmeiser Dear Mr. Schmeiser: This is to express support for Iova City maintaining a viable airport which contributes to the general health of business as well as to the total community. There is no question but what the presence of an airport is important to many businesses as they consider Iowa City as a possible site. It is also important to maintain businesses in Iowa City that rely upon an airport as a key part of their operation. I do not have enough facts to suggest how the current issues should be resolved, but I do believe it is important to Iowa City that the Commission find a resolution. Sincerely, J. Newman ., Plant Manager (0 73 r - The University of Iowa bw car, Ion 37742 Tfw U,"+" d bq w030tw wm ow= "Ce al tM D43c1x &W AIN,4w to TM hMdem W >WWW"Se MMtm SNrkr ttui saa.uu June 20, 1983 glut Mr, Russ Schmetser Acting Chairman Iowa City Municipal Airport Commission Iowa City Airport Iowa City, Iowa 52240 Dear Mr. Schmeiser: The University of Iowa Hospitals and Clinics is a frequent user of the Iowa City Municipal Airport for vital services including air ambulance ser- versityaHospitalsntravelingo o�ciinical outrea hand charter iProgrampsitesithroughoutnthe state. The general aviation services provided through the Iowa City Airport care and are considered essential to our programs to provide tertiary level patient whichIaltertthecAirporttsoMasterrPlansto the and Potentiallysof affectwthe operations of the airport may have an adverse effect on these services. We are, therefore, concerned regarding the potential impact of recent development of camnercial property to the north of runway 17/35 which has re- cipal q;rporrt. Wean Of a understanderal thatAthetion lossAofntheseamoniest aylhaveCsomeMunl- Impact an the airport's Master Pian. During public hearings last fall, we were given an opportunity to review and comment on the Proposed Master Plan. At that time we indicated that the Plan appeared to reduce potentialsaf 'primary• ninety and also ety hazards associated with the Present over, the University would decrease noise generated by aircraft flying changes which may resof Iowa Hospitals and Clinics. We would hope that the ult from the deviation from the Master Plan will not delay or Jeopardize its implementation and again wish to offer our concurrence With and support for this plan. me. If we can provide you with any assistance, please don't hesitate to contact 3"Sin�cerely, Joe B. Tye JBT:Js Assistant D ector for Planning L cc: Mr, J. W. Colloton Mr- C. M. Eldredge 407.3 W1 The University of Iowa o 0 cur,. m.. W62 vi" pf"WI 4 W Flrrncr rtd UNrMIry Suvkw �Mr June 21, 1983 ' Mr. Russ Schmeiser Acting Chair Iowa City Airport Commission ' Iowa City, Iowa 52240 Dear Mr. Schmeiser: The University of Iowa is supportive of community efforts to assure that Iowa City has a quality general aviation air- port. The University of Iowa will enroll 30,000 students in. the fall of 1983 and it is essential to the University that adequate air transportation be available to and from Iowa City. Visiting scientists and scholars, our own faculty, athletic .- teams, University and state officials and alumni rely upon the Iowa City airport as a vital aspect of the area's transportation system. The University of Iowa Hospitals and Clinics is the nation's largest University -owned teaching and research hospital; the Iowa City airport is a vital link in Iowa's health care delivery system. I hope that you will urge federal officials to give every consideration to continuing federal support for the airport, and I hope you will feel free to contact me if you require any further information. Sizrc rely, 9 Lti� �andall P. 8ezanson Vice President for Finance and University Services cc: President James 0. Freedman GU ly 0 ic Ak June 21, 1983 min Mr. Wm. Jack Sasser Manager, Airports Division Federal Aviation Administration 601 E. 12th Street Kansas City, Missouri 64106 Dear Mr. Sasser: We appreciated very much having the opportunity to speak with Mr. Fischer when he addressed the Transportation Committee of the Chamber on July 139 19839 and feel that his presence in Iowa City was of great benefit in bringing better understanding of the current situation to both the FAA and the people of Iowa City. We are now writing to you not only to thank the FAA for allowing Mr. Fischer to visitt to ate beenna p9aig rovednforhtentative na runway repairs and easement acquisitions this summer. The Chamber represents over 700 business people and businesses in the greater Iowa City area. Of paramount concern to the chamber is the continuing attractiveness of our community to inesaseaeewunity inawhl h tond to wlocate. To bothes businesses City IawaeCitntly, having alocated nwellll mainnttainedand and usable airport, investigating that tthhe tentative withdrawalYofefundi gewill have oe ourffect community. We urge you to reconsider your position with respect to your tentative decision to withhold the funds which had been allocated aviation can best bfor e served byefeel that getting backuan the trackand general of mmaint- aining and developing our airport as provided in our recently adopted Master Plan as quickly as.possible. Thank you for all that you have done in the past and we appreciate your consideration for the future. Sin r - sident Keith Kafer, Executive Vice President re Greater Iowa City Area Chamber of Commerce &• ,3 • r N . June 20, 1943 i sn I7. N. Jack Sasser Chief, Airports Division Federal Aviation Administration 601 E. 12th Street Kansas City, Missouri 64106 C Dear :dr. Sassar: as I an writing to attempt to add to the body of information which will help you and your staff arrive at the right MEN decisions in regard to the Iowa City Airport. O Our organization came into being during what was surely the .. low point in the recent history of the Iowa City Airport. At almost every meeting of the Iowa City Council, citizens a appeared to protest airport operational noise and safety were the topics of the day. The airport Commission and the fw Y. City Council were frequently engaged as adversaries on !w various issues, such as funding and property ownership. The sIO/ City Council responded by appointing some persons who were unacquainted and perhaps unsympathetic with airport issues. Some airport commissioners in s� turn responded with attempts to „ reduce the utility of the airport, limit operations, and at one point, even with an attempt to abolish the independentto airport commission. to Since that time we and countless others have strived to effect O a 180 degree turn, for insured survival, think and we these combined efforts have been very successful. 17 We have seen a total reversal of attitude on the part of most of the adversaries. Citizen complaints are rare. The City 000 Council and the Airport Commission have developed an excellent ad and positive working relationship. Some of the most out— spoken critics have become the most helpful promoters. 0 Funding, although never easy in these times, has been seen in light of necessity. O ��-•�� I;] We have a new and good master plan. We have adopted a tall structures overlay zone, which now is in the process of being expanded for additional protection. We were, and I think agail4f will be, going forward. fir// 33 m „ fy 21341 ROCHESTER COURT IOWA CITY, IA 52240 (319) 354-2737 01 _'A' Page 2 It is unfortunate that a glitch has developed which casts a shadow on our progress. At the risk of making this letter too long and cumbersone, I would like you to understand that this present problem is not the product of improper attitude, but rather the product of unfortunate oversight. I was a member of the City Planning and Zoning Commission during all of the time the Master Plan and the city's new Comprehensive Land Use Plan was under development. I am sure that if the relationship of the airportand this adjacent zone had been called to our attention, it would have been corrected at that time; unfortunately, this did not happen. It had not been noted prior to the time of the Ranshaw application. we all want the Iowa City Airport to continue in its role as a vital community asset, and to that end we hope the current difficulties can be resolved in a positive fashion. 'o a C INES e010 O 2. W. If I, or our organization, can be any assistance in furthering N your efforts, please 00 not hesitate to let me know. O Very sincerel n C3 /? Richard Y. Blum, President RYB/nan 2041 ROCHESTER COURT IOWA CITY IA 52240 (3191 354-2737 pa P M r- SOUTHEICIPAL.AST IOWA 11 —Go satr MUN • PRESIDENT - C. A. WILLIAMS, JR. Mayor of New London • VICE PRESIDENT MICHAEL KATTCHEE Mayor of Coralville • DIRECTORS PHIL PALMER Councilman, Grinnell LEROY PETERSON Councilman, Orkoloosa DICK WALTMAN Mayor of Muscadne JERRY RIODON Councilman, Burlington • IMMEDIATE PAST PRESIDENT ROBERT L. RASMOSSEN MayorofFairfuld • SECRETARY -TREASURER MARTIN E. GAMES Centerville Clerk SOUTHEAST IOWA MUNICIPAL LEAGUE BOX 578 • CENTERVILLE, IOWA 52544 Attention: All City Officals in Southeast Iowa & Associate Members The April, 1986 Meeting for the Southeast Iowa Municipal League will be held in Iowa City on Wednesday, April 23,1986. Where: The Highlander Supper Club (Intersection of Highway0l & Intersta 080) Social Hour: 5:30 P.M. Buffet Dinner: 6:30 P.M. (Coat - $10.50) All announced candidates for the Office of Governor have been invited to join us at this meeting and to address the group. Also, Bob Harpster, Executive Director of the League of Iowa Municipalities, will bring us up to date on legislative issues relating to cities. Keep updated - plan to attend! All City Officals & Associate Members are welcome. Siinncere�^ly,\ (�yI{^---,,,, Martin.E. Games Secretary/Treasurer To facilitate planning, please fill out and mail (or telephone) by April 21st your reservations to help provide a meal count. Send Reservations To: City of Iowa City Art: Lorraine Saeger 410 E. Washington Iowa City, Iowa 52240 Phone: 319-356-5010 Number of Reservations • City or Member Signed ( 710 Minutes of Staff Meeting April 9, 1986 The referrals from the informal meeting of April 7 and the formal meeting of April 8 were distributed to the staff for review and discussion (copy attached). A brief discussion was held concerning the swimming facilities project. The City Attorney advised that the House has passed an amendment to a tort bill which would give cities exemption from claims arising from inspections, licensing, permits, etc. Municipal attorneys support this bill. The Acting City Manager advised that the subject of administrative salaries will be discussed at next week's staff meeting. He advocates approaching administrative salaries for FY87 in the same manner as for FY86 - an across-the-board increase plus an amount for merit increases. Reviews would be in July with the merit increase effective January 1. The Acting City Manager gave an update on the hiring of a Human Relations Director. The staff members of the selection committee have reviewed the 123 applications and have narrowed the amount to 15. The two non -City members of the committee, Dick McCartt and John Maxwell, will assist in selecting five or six applicants to be interviewed. Prepared by: �J ,P9 Lorraine Saeger � 7s i Informal Council Meeting DATE: April 7, 1986 PENDING COUNCIL ITEMS UW ag az SUBJECT 0 W> oW W REFERRED ATO E 0 I—WQ mmo N~jr LU I}_— o D: a. COMMENTS/STATUS Sidewalk Cafes 4-7 City Attormy Prepare regulations - City Plaza only Insurance 4-7 Finance Request proposal from Gallagher. Abandoned Cars 4-7 HUS 1st Avenue north of car wash - what is status of this area? Taxi Stand Request 4-7 City Clerk Re. 100 block of East Washington, notify cab company - no Taxi Insurance 4-7 Lorraine Draft response - requirements will remain at least as high as currently. REGULAR COUNCIL MEETING DATE: Apri18.1986 PENDING COUNCIL ITEMS UW oM az SUBJECT 0 Wj oW ¢ REFTRORED DATE 0 Hwcc Mia' m~� W H o_ CL COMMENTS/STATUS First Avenue & Mall Drive 4-8 Public Work Traffic Engineer follow up; send copy of reply to Acting City Manager. Recreation Superintendent 4-8 Human Relat ons Resolution reinstating position immediately. Mesquakie Park 4-8 Parks & Rec ation Change name to Pleasant Harris Park. Design Review Code 4-8 P&PD Schedule meeting with DRG at Council informal session soon. r - J it Gun;law amendment may -shoot down bill Local governments would be pro- hibited from enacting gun control laws under a proposal approved Thursday by the Iowa Senate. On a 32-17 vote senators approved so-called "preemption" legislation naw being pushed nationwide by the Natkul Rifle Association. The proposal, which had been con- sidered dead for the year, was resur- rected as an amendment to a minor bill clarttying the "borne rule" Powers of cities and counties. The overall measure, already adopted by the Iowa House, was approved oo a 38.11 vote - It wW ote.ItwW rolum to the Home for coodd- to" ad several amendments after two motions to reconsider are re- solved. ' Bat Hera llOwk Imeald Avesaon of Gelwein said the,hJU is now dead Wilk the g da taatrat gsapnaal an IL "Il win be Yon on arrival," he said. "I dsa't think the House wants to debate then issue , Under the proposal, only state law- makers would hold authority over gun control proposals. It would ban cities from enacting "an ordinance regllat- ing.the ownership, possession, legal transfer, lawful transportation. regis- tration or licensing of firearms" whenne ownership is otherwise legal. Opponents derided the proposal.Th 'Me NRA is a very Persistent and wealthy organizations that is trying to get this thing through' said Senator Julia Gentleman, a Republican from Des Moines. "This is Just a special id terest bill that will do no good." Supporters claimed that lowaru. daa'twant gm coahol. "It would be the honest people who ' you would take the gumsaway from;' the aetao-booest people wm still get them, These people have a right to have a go it they want them," said sector John Jensen, a Repabltcan:. from Plainfield.' City Council: This is H.F. 2393, the bill which would decriminalize municipal code violations and allow for an infraction citation process. Doug Boothroy was instrumental in getting the bill drafted and sidered It appears the gun control amendment will preclude con its passage this session. Dale Helling ,� 74 al _,A� lei% pN1#A tol%��4 f, 4 0 k 1 4 14 As a Volunteer and Friend of the Big Brothers/Big Sisters Program You and your Little Brother or Little Sister are invited to the TENTH ANNIVERSARY CELEBRATION Big Brothers/Big Sisters Volunteer Appreciation Dinner Wednesday, April 23, 1986 Montgomery Hall, 4H Fairgrounds, Iowa City Games and dinner at 5:30 PM. Awards following. RSVP by April 21 to 337-2145 This event recognizes the contributions of the outstanding Volunteers and friends of the Big Brothers/Big Sisters Program. Please attend as our guestl �rti� 14 CITY OF IOWA CITY ANNUAL ��• BUDGET •?' Y 1, • � � �. � Y � S* r � 'a ! �6r�yb � S may.; e4. r3` r,+ -s'� � 4.q,��61.'��� '•431F�?�4 0�,\ .� y ^ „w vT- FISCAL 1 1987 O I L E D f . MARIAN K. KARR CITY CLERK (1) r -r O P E R A T I N G B U D G E T FISCAL YEAR 1987 JULY 1, 1986 — JUNE 30, 1987 C I T Y O F I O W A C I T Y, CITY COUNCIL William Ambrisco Mayor John McDonald Larry Baker Kate Dickson ACTING CITY MANAGER Dale Helling Darrel Courtney George Strait Ernest Zuber, Jr. I O W A FINANCE DIRECTOR Rosemary Vitosh _;A; CITY OF IOWA CITY N& CNIC CLNIR 410 G WASi-INGTON SC IOWA C11y (0W152240 (319) 3,5G-50C)D April 9, 1986 City Council II City of Iowa City Iowa City, Iowa 52240 _ I Mayor and Councilmembers: Submitted herewith, in compliance with the provisions of Article IV, Section 4.04(9) of the Charter, is the Operating Budget for the City of Iowa City for the 12 -month period ending June 30, 1987. In accordance with Chapter 384 of the Code of Iowa, the City Council held a public hearing on February 25, j _ 1986. There was an addition to the total appropriations and another public hearing was held on March 11, 1986. The budget was then also adopted on March 11, 1986. j REVENUES 1. The proposed budget will result in a net increase of 6% in property taxes for the average residential — property owner. A more detailed description of the tax levies and their computation appears in the Budget Overview. if the Governor's proposal to freeze property taxes, at the FY86 level, is passed by the State Legisla- ture, Iowa City would not be permitted to increase property taxes 6%. This would result in a reduction of approximately $644,500 in property tax revenue for General Fund operations in FY87. 2. Federal Revenue Sharing in the FY87 budget is projected based upon the President's proposal that the last payment of the final entitlement period be eliminated. This results in Iowa City receiving only $129,890 from revenue sharing in FY87. All of the FY87 entitlement has been allocated for the City's support of the Human Service Agencies in FY87. Since that support is budgeted at $193,299, the FY87 revenue sharing i — monies fall short of funding the total cost; monies from FY86 are being allocated for this cost. i _ I r - The City had reserved $417,289 of revenue sharing monies for the remodeling of the Civic Center in con- junction with the construction of a new building addition. The building addition has been deferred and the reserved monies be used to fund capital projects in order to reduce the total of General Obligation Bonds which will need to be issued. 3. Transit revenues include a transfer from Parking Systems of $430,500. This amount is to come from the increased parking rates that were implemented February 1, 1986. Transit operations in FY87 are funded 39% from fares ($821,966), 8% from federal and state assistance ($173,650), 20% from Parking revenues ($430,500) and 33% from property taxes ($681,977). The transit _ levy is proposed to remain at the current levy rate of 361. Of the property tax amount, $380,077 comes from the transit levy and $301,900 is the amount of property taxes being transferred from the General i Fund to Transit. 4. The hotel/motel tax (5%) is apportioned in accordance with the Council's allocation passed in FY84. 50% i is used to fund a portion of the cost of four police officers, 25% is allocated to the Convention Bureau and 25% is transferred to a reserve fund for future recreation facilities and parkland acquisition. 5. The FY87 projections for State Municipal Assistance, Federal for TraY86. sitBecause Assistance ese and State s provide almost Assis- tance are budgeted according to the revenues app $500,000 in operating assistance, any further cutbacks by the Federal or State governments in these areas could result in a substantial revenue shortfall. The President has proposed a 40% reduction in transit assistance. 6. The salary and benefits of the Human Services Coordinator position ($14,636) was approved to be funded OBG) contingency instead of from property taxes. from the Community Development Block Grant (C It is recommended that, in future years, CO BG monies be considered as a funding source for the City's — contribution to the Human Services Agencies. The agencies have been previously funded from Federal the use of up to 15% of COBG monies for the funding of the Revenue Sharing. Federal regulations permit Human Service Agencies operating costs. 7. No new fees or rate increases are proposed in the FY87 budget. Many fee increases have already occurred or are scheduled to occur in FY86. The transit fare and the refuse collection rate increased July 1, 1985. Many fees for General Fund services were increased and/or implemented as of January 1, 1986, based upon recommendations made in the October 1985 Fee Study. Parking rates were increased February 1, 1986, to provide funding for the Transit System. Landfill fees are scheduled to increase April 1, 1986. Water rates will be recommended for an increase to be effective Spring, 1986. Sewer rates may also be consid- ered for increase pending a decision on the construction/expansion of the sewer plant. i The majority of the fee increases implemented follow the philosophy that the o est taxes. providing reduction ofservices ll be federalnded and state monies has alsincreasing ced the Cityuser fees toprovidd of e Morelocalfunding. _ I '- 1 EXPENDITURES I. A chart following the Budget Overview shows the City's expenditure budget for the past ten years in both actual dollars and in constant dollars. The shaded area demonstrates the effect which inflation has had on the City's expenditures while the constant dollar amount shows the City's overall expenditures have " increased very little from year to year. Most of the City's increase in expenditures has resulted from the effects of inflation. 2. The Parks Budget includes a $10,000 transfer to the Parkland Acquisition Reserve which is to be utilized for future parkland pur bases. The e annuithe transfer amount Budget, was established in FY83. Although it was eliminated FY86, 3. As in previous years, increased funding has been provided for the Human Service Agencies. Council ap- proved $193,299 for FY87 which is 11% more than the FY86 appropriation. 4. In FY87, all costs for employee health insurance, life insurance, social security (FICA) and the Iowa Public Employees Retirement System (IPERS) arebeing paid out of the General Tax Levy. These costs may be paid out of the Trust and Agency Levy if a City is at the $8.10 maximum for the General Tax Levy. Since Iowa City's General Tax Levy is below the maximum, these costs must be paid from the General Tax Levy. 5. The annual asphalt resurfacing budget was reduced to $200,000 in the FY87 budget. This is $100,000 lower than theaverage annual budget amount and is recommended as a one-time reduction to enable an increase in the General Fund Balance. H 6. The City's contribution to Johnson County Council of Governments (JCCOG) will be $34,917 in FY87 which is $33.451 lessts than is resultsuin a one-time ereducltion of thances of eaannuaI cont ibut onst ears' contributions amount�ll be used to fund 7. In the FY85 Budget, an Expanded Service Level Request by the Recreation Division for a major increase in Recreation Programs was approved contingent upon those programs generating sufficient new revenues to fund all increased costs. Revenues were not sufficient to fund all costs in FY85 and current projections for FY86 indicate that another revenue shortfall will occur., The FY86 and FY87 budget projections in- clude substantial reductions in the expenditure budget, particularly in temporary salaries, in order to balance the budget in each year. These budget reductions are preliminary and may be revised as staff is currently reviewing the impact of the projected revenue shortfall and will be developing final recommen- dations which may differ from thebudget projections as presented herein. It may be necessary to provide additional funding to the Recreation Division in FY86 for the current funding shortfall. Any such addi- tional funding would come from the General Fund year-end balance and correspondingly reduce that bal- ance. Z V _)_Q r. -f B. Several vacant positions were eliminated late in December 1985, as a means to reduce expenditures in FY86. The FY87 budget again includes these positions. 9. During budget preparation, Departments are required to prepare their budgets based upon continuing the Departments are also permitted to submit re- level of service at which they are currently operating. Levels (ESL). Information on ESL requests are provided with quests for the funding of Expanded Service are listings of the ESL requests which were approved for funding. These ESL's _ each budget. Following are included in the budget figures. Funding of these items is justified based upon need and/or potential ESL's for Forestry, Senior Center and elec- savings which could be de rived. With the except ion of the one-time expenditures as opposed to ongoing expenditures tricity for Traffic Engineering, they are all after (i.e. new employee positions). Funding of the Forestry ESL's which would require funding year year is within the current service level budget. provided Cost m' Activit Description —� Computer terminal S 900 City Clerk 395 e.i. Broadband Telecommunications Access program publicity Computer terminals and communications si Data Processing 14,100 hardware for off-site users 2,650 Treasury Three computer terminals 3,493 Computer terminal and printer Animal Control 3,000 Two months lease of an aerial lift truck 2,945 Forestry Establishment of a nursery 2'700 Soda ash feeders Recreation Rear mount weed sprayer 800 1,885 Cemetery Power cable puller Traffic Engineering Increased electricity for street lights 4,310 Small pickup truck 11,796 Parking One-half position, volunteer specialist 10,800 i Senior Center GENERAL FUND YEAR-END BALANCE General Fund would experience a funding shortfall of approximately Early in FY86, it became apparent that the in operationsfee j was due primarily includedcrvarious primarilyActinsotakenfitoteliminate� the insur City'sliinsurance premiums. Enterprise Funds for their share of increases, reductions in expenditure budgets and the cient the shortfall in FY86. to c ve projected ante premiums. These actions will be more than sufficient to cover The General Fund year-end balance has been extremely low in recent years. This was very amply illustrated by t suffic to sh ea nnecessaryytoa the even�morede facbalance establish municipalities, it�istnow fiscal Wlith thedeficit uncertaintiesuin revenuensources Not is it needed for cash flow purposes in the first quarter of the sufficient fund balance. only — r -I year, it is also needed as an emergency funding reserve. The City should not be in a position where it does h not have sufficient cash reserves to provide temporary funding while the appropriate review and decision V process proceeds regarding new revenue sources and/or budget cutbacks. This budget includes an increase to the year-end fund balance in FY87 while maintaining services at the current level. In addition to those actions taken to resolve the deficit in FY86, several other changes have been incorporated. These are the one-time reduction in the contributions to JCCOG, a one-time reduction of $100,000 in the annual asphalt resurfacing budget, and the funding of the Human Service Coordinator position from COBG. These items account for a $150,000 increase in the fund balance. The year-end balance for FY87 for the General Fund is projected at $1.4 million. Past years' budgets have shown the balance at approximately $800,000. The substantial increase in the balance would not have been possible without the recent decisions made regarding Transit funding and expenditure levels. If, in FY86 and FY87, Transit had continued to operate at the same expenditure level (i.e. no budget reduc- tions) and all local funding of Transit continued to come from the General Fund (as opposed to the decision to use Parking revenues), the General Fund balance would be approximately $700,000 for the end of FY87. This - shows the financial relationship of Transit to the General Fund. The FY87 Budget with the increased year-end balance in the General Fund will provide an emergency funding — reserve for the future and better establish the City's financial soundness. The City will then be in a far better position to deal with unanticipated funding cutbacks or expenditure increases. The increased fund balance is extremely critical to the City's ability to cope with the reduced resources which are certain to be a part of the City's future. This FY87 budget also provides a fallback position if the State Legislature should approve the Governor's proposal for a property tax freeze. The City would eliminate the necessity for cutting services by doing two things. First, $417,000 of Federal Revenue Sharing currently allocated for capital projects would be reallocated and second, using $227,500 from the year-end balance. The revenue sharing monies will not be designated to specific projects until the property tax freeze issue is resolved. Sincerely yours, Dale E. Hell ng Acting City Manager _A CITY OF IOWA CITY OPERATING FY87 BUDGET BUDGET SUMMARY FY87 over FY86 Increase or FY85 FY86 FY87 Decrease 1. Comparison of operating budget increase with inflation and constant dollar budget Actual Budget* $20,038,277 $20,392,344 $21,345,900 4.7% j Budget in Constant 1967 Dollars 6,325,214 6,272,637 6,375,717 1.6% `Excludes Debt Service, CDBG, Enterprise Reserves and Transfers 2. All Funds - Total Budget $28,710,277 $30,528,730 $31,302,343 2.5% W I i 3. General Fund $12,750,800 $13,623,942 $14,173,706 4.0% :i 4.' Total Tax Levy 10.652 10.885 10.620 (2.4)% ii 5. Average Residential Property Taxable Valuation $45,946 $47,661 $51,781 8.6% — i 6. Average Residential Property Taxes, City Share $489.42 $518.79 $549.92 Increase (Decrease) over prior year $29.37 $31.13 % Increase 6.0% 6.0% _ 7. If the Governor's proposal to freeze property taxes, at the FY86 level, is passed by the State Legisla- ture, Iowa City would not be permitted to increase property taxes 6%. This would result in a reduction of $644,500 in property tax revenue which would be available for General Fund operations in FY87. Should - such a freeze occur, this budget has been prepared with a fallback position that the revenue shortfall could be funded from the reallocation of Federal Revenue Sharing monies and a reduction in the General Fund year-end balance. l 8. No new fee increases are planned in the FY87 Budget. A substantial number of the increases are scheduled _ to take place during FY86. Those fee increases result from the philosophy of funding increased costs of services from users fees as opposed to increasing property tax funding. 4 I� M Q v Ten Expanded Service Level (ESL) requests were approved for funding by the City Manager. Also, Council requested by Animal Control, 9. approved three additional ESL's, one is for a computer terminal and printer to lights that will be installed in FY86, and r' another is an increase to the electricity budget due street Senior arThe nadditional light ion rthe ecurrent �apitel'there is a seryice levelr. budget. street fundedtwithin outlay or area being electricity and the half-time position are ongoing expenditures. 10. The FY87 budget includes a receipt of Federal Revenue Sharing (FRS) monies of only $129,890 in FY87 as FRS City has received approximately $570,000 is being eliminated early in the fiscal year. In the past, the FY86 ending fund balance will be. used to fund the City's annually. The FY87 FRS entitlement and the Human Service Agencies. $417,000 of past FRS monies was originally allocated for the has been deferred contribution to the remodeling of the Civic Center in conjunction with a new building addition; that project startedo uld the ether General Fund6. and those funds have been reallocated for capital projects that will will be appropriated instead proposed property tax freeze materialize, these monies of capital projects. includes funding from the Parking Systems ($430,500) which will result from increases in 11. Transit revenue parking rates that were effective February 1, 1986. 12. The vacant positions eliminated in FY86 are reestablished in the FY87 budget excluding the Police Sergeant be reviewed before they are — position. Although funding is provided, all other positions will reestablished. 13. Jhe General Fund unreserved year-end balance has been increased to $1.4 million by the end of FY87. The maintaining the current level of preparation of the budget focused on increasing the balance while better meet cash flow requirements while establishing an emergency service. The larger fund balance will reserve will provide the City some funding flexibility should budget cash reserve. This emergency cash due to a tax freeze or further reductions in federal or state revenues. I_ cutbacks be necessary property i GOVERNMENT FINANCE OFFICERS ASSOCIATION AWARD FOR DistinguisW Budget Presentation PRESENTED TO City off Iowa City, Iowa For the Fiscal Year Beginning July 1, 1985 DISTINGUISHED BUDGET PRESENTATION AWARD The Government Finance Officers Association of the United States and Canada (GFOA) presented an Award for Distinguished Budget Presentation to the City of Iowa City, Iowa, for its annual budget for the fiscal year beginning July 1, 1985. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan and as a communications medium. The City of Iowa City was one of the first nineteen organizations to have received the award on a national basis. The award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. _1 I I a A P P R E C I A T 1 0 N This budget includes the ideas and recommendations of many citizens, the City Council and the City staff. During the year many suggestions are received from citizens in City Council hearings and informal contacts. The major impact of the City Council upon this proposed budget is in the priorities and programs adopted by the City Council during the current year. While all departments were intensely involved in the budget preparation, most of the credit for the budget document goes to the members of the Finance Department. Particular gratitude is expressed to the Finance Director, the Senior Accountant and the Finance Secretary. While we surely appreciate all contributions to this budget, it must be remembered that the real thanks must go to City employees who on a daily basis transform this document into citizen services. 9 Resolution No. 86-59 A RESOLUTION ADOPTING THE ANNUAL BUDGET FOR THE FISCAL YEAR ENDING JUNE 30, 1987. Be it Resolved by the Council of the City of Iowa City Iowa: The annual budget for the fiscal year ending June 30, 1887, as set forth in the Budget Summary Certificate and in the detailed budget in support thereof slowing the revenue estimates and appropriation expenditures and allocations to pro- grams and activities for said fiscal year is adopted, and the clerk is directed to make the filings required by law and to set up his books in accordance with the summary and details as adopted. _ Passed and approved on March 11 1988, by the following vote: (List names.) Ayes: Ambrisco Nays: None Baker Courtney ABSENT: Dickson i McDonald Strait Zuber — bmsbw a Approved -- M The Ipd D oil �\ �? Mayor ATTEST: laf Aa •:44-0 Clerk r. CITY BUDGET CERTIFICATE SUMMARY ON A CASH BASIS CMrul IOWA CITY Ima Iw'. A� July 1. IYAO • Jims 70. 1 W �i -t NZ ww.o Mw CITY BUDGET CERTIFICATE SUMMARY ON A CASH BASIS I�..nw.ee.✓1 July 1, 1966 -Joos 89. x967 C6ra IOWA CITY ,lows rwo9ra� c:rnorrur �nwrw�*!o._ saaus+aroTTs __ Twl ttetIrwlw. wrr swwrew p��y rr.rr ww.ecw.w.wr P.MTwa rr...w br.r rwtennO W Iw E.Pwrlvr nnD1 Ir..wrn OwMMT1.- eert.r..ws ssws+wwn m uwr r.14r —A msawr mrawr • f[1 • 9onwwwrLL "stun M1I — • Iw1 _ - -- • MI �_ 4Jl _ _ -.sroi= All ra: I{pwNb� rab www uw« Tm IYWr Tww 1.. a 3.112.138 T.ww r.. LO1ro 1.w C..wW Mw C" e GMM Lee . Of"7"a I TnAk Me..o 6«m+ro rw.arw hw ne, w .m sees, do Pwrr. P" e.rrw Cww Y iwne.. wn w Es. PW IA"UM 1pw ww.erllrY OwwwEt•.wYw 111 It EK Ew as16"152,3L•.•ro 2,27RAIN AWO BAIRAIS wo Tww 9.e.w w Mo .L4L868 !b..1.991358 rr!_"5.388. i♦r .0 rr Mr rr sn _ n._. m wytg9 ,16 .n w 1,90,1fis en is's _ w _ "a_ rra 7 00 r.es w....w res . n w sS13Ma an. E.ew rwr w Ism w_984.999 280508 n• ns araaa gm .r. w 14636M. dd IarArCBG w Ms _!!s_. as w _- w 228,24 m r - en 2 9 2 216 n.w". o w as 4 8 5 �r r493,065 rn wT .n MI sn w r.wf FEW rr MI wr In .16 - w 642,801 619 17,sop!r7 r..F.sY. Ieb w17.SM all w ns s 69.000 Ms all - -m—fiLm7r ow. r w r rn,_¢9.000 en w .ro w w Deese.. ero w !19 m. Zr an rr ue 321Sr..YewwMr. en m in an _711.175 m .n w eWTaw.Owv.rxwlWr nn w Mr ,515.88 m 3,455,008 m w m w 2,016.10www m w m2,01EA25 m ns w o, S09.25R w IA57,626t... n. w sr. 1,157,626 res. Frrerw en w m Re ]rs .r .n w an w sn rn !MA.M.figo m m yr r sn or By ON all en _]49.559 m m mjU a .n 31,0M w sesewww•9 ON w sn_�fi4.598 Y! sn see .n w w w sro sm _ pry0 9 di >a nr s w w wKnow ae221Mm „tj] wr 50,000 ur 2,079,439r�.e w w r aoan m w Yr.w E.Mf E.Yr w w aM W w w eWT Ee.M.r soMS FM w w - w-7-Tf05 rN M o 7,067.50 w5,799,937 s, 5 607 56 1.r •as, s w.sw..rr erswr IT s, 1 19 w w res w w w 6 941 6211 w zi.sou. I jolswrs..w ewer rr w sr / w >y )f1 IW A4Y1 �YlrrYrn r Mr nl w r w 3,771,1121 jele w two res r CITY OF IOWA CITY FISCAL YEAR 1987 OPERATING BUDGET AND CAPITAL IMPROVEMENTS PROGRAM TABLE OF CONTENTS ORGANIZATIONAL CHART FINANCIAL POLICIES FOR THE OPERATING BUDGET BUDGET OVERVIEW: General Governmental Operations Enterprise Funds Chart: Impact of Inflation on Budget General Fund Receipts Summary General Fund Expenditure Summary GENERAL FUND: Policy 8 Administration Program: Administrative Receipts City Council City Clerk City Attorney Economic Development City Manager Human Relations Civil Service Commission Broadband Telecommunications Broadband Telecommunications Commission Finance Administration Accounting Data Processing Central Procurement Services Treasury Word Processing Risk Management Government Buildings Civil Rights Human Rights Commission PAGE 1 2 5 16 19 20 21 22 23 26 31 34 35 38 42 43 48 49 52 56 58 61 65 68 69 72 76 I Home and Community Environment Program: Planning and Program Development: Administration Urban Planning & Development Riverfront Commission Design Review Committee Planning & Zoning Commission Historic Preservation Commission Engineering Public Works Administration C.B.D. Maintenance Energy Conservation Traffic Engineering Street System Maintenance Forestry/Horticulture Cemetery Community Protection Program: Police: Administration Patrol Criminal Investigation Records and Identification Crossing Guards & Emergency Operations Fire Animal Control Housing & Inspection Services: Administration Building Inspection Fire Prevention & Safety Inspection Housing Commission/Board of Appeals Human Development Programs: Recreation Parks Library Parks & Rec. Admin. Parks & Recreation Commission Senior Center Senior Center Commission 77 80 85 86 87 88 89 93 96 99 103 107 111 115 119 122 126 130 134 137 141 145 148 152 156 158 162 166 170 173 174 179 — ENTERPRISE FUNDS: Parking Revenue:, , , , , , . . 180 Parking Operations ' ' ...... , , , , , 185 Parking Reserves _ Pollution Control Revenue:188 Pollution Control Operations • • • • . . ' ' . ' ' ' , _ 193 ' ' Pollution Control Reserves • • • • • • . ' • . ' ' • ' — Water Revenue:, , , , . . . . 196 Water Operations ;,,,, , , , , , , , , 200 Water Reserves, , , . . 204 ' Refuse Collection Operations • ' • • • • • ' _ Landfill:, , , , , . . . , 209 Landfill Operations . 214 Landfill Reserves ' ' ' Airport: 215 Airport operations , , , 216 _ Airport Commission . . . , , , , , , 219 Airport Reserves — Mass Transportation:220 Public Transit Operations • • • • • • • • . • ' ' • .... , , 225 . . Public Transit Reserves • • • • • . • • ' ' ' ' ' — DEBT SERVICE FUND:, , , , , , 226 Fund Summary • ' .... , , , , , . 227 — Summary of: Expenditures • • • • • • • • ' ' — TRUST AND AGENCY FUND:. . . . , , 228, Fund Summary • . . • ' ' ' ' • ' . . ' SPECIAL REVENUE FUNDS: , , , , , , 230 Road Use Tax 232 — Federal Revenue Sharing • • • • • • • . ' , , , -I J.C.C.O.G.. . 234 Administration 238 Transportation Planning • • • • • • • . • ' ' • ' ' .... ; ; ; 2q2 Rural Planning . • • ' ' • ' • ' ' • ' .246 Human Services Planning • . • • • • • I i • , • • ' ' • ' ' a COMMUNITY DEVELOPMENT BLOCK GRANT: 250 CDBG Administration . . . . . . . . . . . . . . . . . . . . . 252 Rental Rehab . . . . . . . . . . . . • • • • • • • • • 255 - Metro Entitlement . . . . . . . . . . . . . . . . . . . . . 259 Committee on Community Needs . . . . . . . . . . . . . . . . . . .. . INTRAGOVERNMENTAL SERVICE FUND: — Assisted Housing: 260 Section 8 Existing 264 Public Housing Turnkey • • • • • • 266 w. Equipment . . . . . . . . . . . . . . . . . . .. . CHARTS AND SUMMARIES: 271 Summary of Expenditures d Receipts - Charts . . . . . . . . . . . . . . . . . . . . . 274 Financial Summary - FY86 275 Projected Financial Summary - FY87 . . . 276 Transfers - In . . . . . . . . . . . . . . . . . . . . . 278 Transfers - Out . . . . . • • . • . • . . • • • • • • • • 280 Authorized Personnel . . . . • . • • . . • • • • • • • • • • • 'i CAPITAL IMPROVEMENTS PROGRAM, FY1987-91 Resolution . . . . . . . . . . . . . . 281 282 — Introduction . . . . . . . . . . . . .. . . . . .. 284 y Fiscal Policy . . . . . . . . . . . . . . . . . . . . . Program Summary: 287 CIP Schedule • • • — 289 CIP Funding .. . 294 General Obligation Bond Issues, Chart . . . . . . . . .. . 295 Abbreviations . . . . . . . . . . . . . . . .. . Projects: 296 Map A - Streets Projects . . . . . . . . . . . . . . . . . . .. . 297 N. Dubuque St. Curb 8 Gutter . . . . . . . . . . . . . . . . . .. . Melrose Ave.-Byington to R.R. Bridge . . . . . . . . . . . . . . . . . . .. . 298 _ 299 Summit/Burlington Signalization . . . . . . . . . . . . . . . . . . .. . 300 i Highway 1 -Sunset Signalization . . . Benton/Mormon Trek Signalization301 302 — Kirkwood Ave./Dodge St. Signalization. . . . . . . . . . . . . . . . . . . . . . 303 Scott Boulevard Paving . . . . . . . . . . . . . . . . . . . . 304 Melrose Avenue Paving Improvements . . . . . . . . . . . . . . . . . . . . 305 Rohret Road Paving Improvements _ 306 Curb Ramp Installation 307 FY87 Alley Paving . . . . . . . . . . . . . . . . . . .. . � 1 Rochester/Ist Ave. Signalization Sunset/Benton Signalization Taft Speedway Paving Dodge St. -Dubuque Rd. to Governor Railroad Crossing at First Avenue R.R. Crossing - Dubuque St. and Clinton Street _ Extra Width Paving - First Avenue and Sandusky Dr. Extra Width Paving - Foster Road Map B: Bridges 8 Sidewalks Projects West Side Walkway Gilbert St. Bridge Deck Repair Dodge Street Bridge Deck Repair Burlington St. Bridge at Ralston Crk. Woolf Avenue Bridge Deck Repair Melrose Avenue Bridge Deck Repair Benton St. Bridge Widening Improve Bridges on Brookside Dr. and Second Ave. Burlington St. Footbridge Pedestrian Bridge Over Highway 6 Governor St. Retaining Wall j ..i Keokuk/Highway 6 Bypass Sidewalk North Dubuque St. Sidewalk — Map C: Urban Renewal, City Facilities b Other Projects ^ City Plaza Light Fixture Replacement Parcel 165-2a - Ralston Creek Property Acquisition and Clearance Renovation of City Park Tennis Courts Napoleon Park Restrooms Development of Ryerson's Woods - N. Market Park Ply Area Terrell Mill Park Improvements Bus Fleet Expansion/Replacement Animal Control Facility Renovation Civic Center Expansion - Cemetery Building Addition Benton St. Culvert Replacement North Corridor Sewer ..................... 308 ..................... 309 ..................... 310 ..................... 311 ..................... 312 ..................... 313 ..................... 314 ..................... 315 ..................... 316 ..................... 317 ..................... 318 ..................... 319 ..................... 320 ..................... 321 ..................... 322 ..................... 323 ..................... 324 ..................... 325 ..................... 326 ..................... 327 ..................... 328 ..................... 329 ..................... 330 ..................... 331 ..................... 332 . . . 333 . . . 334 . . . . . . . . 335 ..................... 336 ..................... 337 ..................... 338 ..................... 339 ..................... 340 . . . 341 . . . 342 343 344 P, Q _A� e Park Road Storm Sewer . . . . . . . . . . . . . . . . . . . . . Orchard R Douglass Storm Sewer . . . . . . . . . . . . . . . . . . . . . CIP PENDING LIST: Wastewater Treatment Facility . . . . . . . . . . . . . . . . . . . . . Existing Wastewater Treatment Plant Upgrade . . . . . . . . . . . . . .. . . . . . . Pool Complex . . . . . . . . . . . . . . . . . . . . . Ridge Rd. d Dubuque St. Intersection . . . . . . . . . . . . . . . . . . . . . Airport Master Plan II . . . . . . . . . . . . . .. . . . . . . River Corridor Buffer and Trail System . . . . . . . . . . . . . . . . . . . . . Iowa Avenue Restoration . . . . . . . . . . . . . . . . . . . . . Softball/Soccer Fields . . . . . . . . . . . . . . . . . . . . . New Bridge Connecting Governor and Keokuk . . . . . . . . . . . . . . . . . . . . . G 345 346 347 347 347 347 348 348 348 348 silk" t- - ORGANIZATIONAL STRUCTURE IOWA CITY'S GOVERNMENT WARDS FOR CITY C[�pSIDRR CEtY ACIORIIE¶ CLERK — AIRPOR} - DMT HARACER DTRWWR IIRIARY COIR- ' RMAtD DE 91EM POLICE CHIEF FIFYVNCE DIRECTOR onN J C1iV COUNCIL GCiI 4mlw.. Ip1141R ! 'RRIfTYiI° Rwn° I11�raIITRa )LIVOR eee tilfa amoss am +IRI{ i — ASSISTANT -' CITIZENS OF CITYKIN"EII HOAIKS t INSPECTION IOWA CITY -m�Ruwmm DIRECTO[ — 4Rar®R 40MMMM -OWN MOR _. .Dino I�Rf als IaEIHl11 —' PARKS t RECREATION CITY RUMER DIRECTOR _. IIHAH 4R MTM KEY DIRECTOR 4110 RELATIONS ELECTED OFFICIALS a�WWRTN a �s°URE IMAVOR ELECTED BV COUNCIL) aaan I TRANSIT HAM EA APPOINTED BU COUNCIC S IAAI,IOR FIRE CHIEF .T11°II 11DITIRa DIRECTOR OR MANAGER EMPIAYED 41a ww IN mftic WORKS BY BOARD OR COMMISSION PLANNING t DIRECTOR _. SENIOR cooaolMraIOR Taa PROGRAH .aaI10*11° DEPARTMENT/ADMINISTRATIVE I, �. -KAKI[ORI"IlmiRT111R1° DEVELOPMENT ""Ole IYH�It °T'ITILLII° HEAD APPOINTED BY CITY 4m 1°°m1 MANAGER I -OPERATING BUDGET UNITS I r - FINANCIAL POLICIES FOR THE OPERATING BUDGET SCOPE 'T i a I The purpose of this section is to present the policies that the City of Iowa City follows in managing its financial and budgetary affairs for the Operating Budget. The funds involved are the General fund, the Debt Service fund, the Enterprise fund, the Trust and Agency fund - Pension and Retirement, the Intra- _ governmental Services fund, and the Special Revenue fund. Most of these policies are not new, but repre- sent long-standing principles and traditions which have guided the City in the past and have allowed the _ City to maintain its financial stability. POLICIES I. Balanced Budget 1. The operating budget of the City of Iowa City shall be drawn so that available resources and anticipated expenditures are equal. 2. The City will maintain an unreserved balance at year-end at a level determined by Council to fund cash flow requirements in the first quarter of a fiscal year. II. Revenues ~ i 1. Property Taxes A. General Tax Levy The budget of the City of Iowa City shall be drawn so that the general tax levy does not exceed limits established by State law. B. Debt Service Levy Taxes shall be levied each year under the Debt Service Levy in the amount equal to the general obligation principal and interest due in that same year, net of the portion abated or paid by the enterprise funds. C. Tort Liability Levy The City levies for the expected costs of one year's premiums on property and liability insurance policies held by the City. 2 .i _A 0. Trust and Agency Levy The City shall levy under Trust and Agency for: 1. The City's share of contributions to police and fire pension and retirement systems, at rates determined by an actuary, for current sworn officers. 2. The City's share of contributions for employee benefits budgeted under the General Fund only if the general tax levy is equal to the maximum levy established by State law. E. Transit Levy Taxes levied under the transit levy shall not exceed the limit established by State law. Tax revenues from the transit levy will be receipted into the General Fund then transferred to the Transit Fund. _. 2. Fees and Charges The City will establish fees and charges in accordance with revenue bond requirements or for covering all or part of the related costs of providing the services. The City will review fees and charges, at a minimum, on a biannual basis. 3. Investments The City will invest 100% of idle funds and will obtain the best possible return on all cash investments within the limits of the State law. 4. Intergovernmental Revenue —' Revenues from local, State and Federal governments will be used according to the restrictions or intent placed on each. 5. Additional Revenue Sources The City will continue to search for additional revenues as a method of balancing its budget. 111. Expenditures 1. Current Service Level Maintaining the current level of services will receive first priority for funding. 2. Cost Effective Programs The City will encourage technology and capital investment programs which are cost effective and reduce operating expenses. 3 Do a 3. Infrastructure and Equipment The City will continue the scheduled level of maintenance and replacement for its infrastructure and equipment. 4. Reductions To balance the budget, the City will attempt to avoid reductions. If the situation arises, consid- eration will be given first to alternatives which avoid employee layoffs, resist cuts in service and establish user fees. IV. Economic Development The City will take active measures to encourage economic development of the community with the intent of increasing jobs and the tax base. .., . V. Debt Service 1. Purpose of Debt Debt will fund capital improvement projects; it will not be used for annual operating expenses. 2. Debt Limit The total general obligation debt will not exceed 5% of the total assessed value of real property. I — I 4 I i -Al BUDGET OVERVIEW Consistent with the practice of previous years, all revenue estimates are conservative. The uncertainty of Federal and State revenues continues to require a conservative approach. In budget preparation it is impor- tant to ensure that the level of revenue projected will actually materialize. Department budget requests were made for the same service level as was provided in FY86. Council made some reductions to the service level of the General Fund in FY86. Some of those have been reinstated in the FY87 budget proposals. A public hearing was held by the City Council on February 25, 1986. The Council approved a half-time position for the Senior Center. Since this increases the expenditures, a second public hearing was scheduled for March 11, 1986. GENERAL GOVERNMENTAL OPERATIONS General Governmental Operations consist of the General Fund, the Debt Service Fund, the Trust b Agency Fund, the Equipment Maintenance Fund and the Special Revenue Funds. A. PROPERTY TAX The City's property tax request of $11,269,792 for FY87 will be levied as follows: FY86 Dollars FY85 7,247,084** 7.510 ssessment 693 Dollars Per $1000 355,300 .370 General 6,901,472* 7.718 Trust 6 Agency 10,10,4$��f6 758 Subtotal -673,852 7,i ,324 8.476 Tort Liability 147,338 .166 Debt Service 1,626,935 1.830 Transit 159,991 180 Subtotal Ag,25,58S 0.65 Ag. Bldgs. 8 Land 9,386 3.004 Total 9,518,974 FY86 Dollars Assessment Per $1000 7,247,084** 7.510 664,657 693 ,gf1�7 f 8723 355,300 .370 1,872,145 1.952 345,354 360 10,10,4$��f6 10.8__ 9,508 3.004 10,494,048 FY87 Dollars Assessment Per $1000 7,555,463** 7.116 438,917 416 ff _5ff 882,438 .836 2,003,195 1.892 380,077 360 , , ,0 6 16 ib 9.702 3.004 11,269,792 *Includes monies and credits of $27,620 (one-half, $13,810, was received in FY84) and military credit of — $13,800. **Includes monies and credits of $28,816 and military credit of $13,800. 5 I G Total assessed valuation in Iowa City increased from $1,174,427,158 to $1,249,041,753 as of January I. 1985, or an increase of 6.4%. The majority of the increase, 4.1%, resulted from revaluation of real property (property was revalued in 1984 for the January 1, 1985, assessment). There was 2.8% growth in real property (new construction). There is a .5% decrease from various changes to valuations of commer- cial equipment, industrial machinery and personal property. The taxable valuation is computed by applying the State's rollback factor to the total assessed valuation. The rollback factor is designed to limit taxable valuation for the State, as a whole, to a 4% annual increase. The County Auditor makes adjustments to property valuations and applies the rollback factors, and property credits to arrive at the taxable valuations. Iowa City's taxable valuation was $959,316,614 at January 1, 1984. The taxable valuation at January 1, 1985 is $1,055,768,250 for all levies except debt service. For the debt service levy, the property credits for tax increment financing (TIF) districts are added back to the valuations. The total credits for TIF districts are $2,945,986, making the taxable valuation for the debt service levy $1,058,714,236. In preparing this operating budget, property taxes were held to a 6% increase for the average residential property owner, over FY86 taxes. The increase in taxable valuation for residential property was 8.6%. This is due to both the revaluation of property and also the rollback factor rising by 4% from FY86. The following chart shows how property taxes for the average residential property will be affected by the property tax levy recommended in the proposed budget. The average residential assessed valuation used in this chart is based on information obtained from the City Assessor. PROPERTY TAXES FOR AVERAGE RESIDENTIAL PROPERTY FY87 INCREASE (DECREASE) OVER FY85 FY86 FY87 FY86 FY85 AVERAGE RESIDENTIAL ASSESSED VALUATION 1-1-83 $65,754 1-1-84 $65,754 1-1-85 $68,450 4.1% 4.1% ROLLBACK FACTOR .698754 .724832 .756481 4.4% 8.3% TAXABLE VALUATION $45,946 $47,661 $51,781 8.6% 12.7% LEVY - ACTUAL/ PROJECTED 10.652 10.885 10.620 (2.4%) (3%) PROPERTY TAXES 199_42 $518_79 $549.92 6.0% 12.4% 6 G r- The City also will receive revenue from taxes on agricultural buildings and land located within the City limits. As provided by State law, the tax on this property is $3.00375 per $1000 of assessed value. The r assessed taxable value for agricultural property is $3,229,840 and will yield revenue of $9,702. Property taxes which fund General Fund operations include the following levies: FY86 FY87 General $7,247,084 $7,555,463 Tort Liability 355,300 882,438 Trust & Agency 664,657 438,917 Ag. Bldgs & Land 9,508 9,702 8'88 '-5== These tax askings will increase 7.4% ($609,971) in FY87. Excluding the substantial increase in the Tort Liability Levy for increased insurance costs, the tax askings increase by 1.0% ($82,833). Another source of revenue used for General Fund operation is the Monies and Credits replacement fund. Formerly a state law levied a tax on certain monies and credits and monied capital. This tax was repealed and the State established a replacement fund which provides to cities the approximate amount of revenue being received at the time the tax was repealed. In FY87, the City will receive $28,816. A Military Service Credit replacement has been established by the State which returns to cities part of the property tax lost to the Military Service Tax Credit. In FY87, this fund will return $13,800 to Iowa City for General Fund purposes. These monies are appropriated to cities by the State Treasurer in proportion to the money allocated by the State for the military service tax credit. The General Fund property tax levy is used for the support of many services, such as police, fire, library, park and recreation services. The levy cannot exceed $8.10 per $1000 of assessed valuation. The City also levies property tax for other purposes. These include Trust & Agency, Tort Liability, Transit and Debt Service. These funds can be utilized only for the purpose for which they are levied. The Trust & Agency property tax levy is used for the payment of pension and employee benefits. These include social security (FICA), the Iowa Public Employees Retirement System (IPERS), the Police and Fire Pension contributions, health insurance, life insurance, worker's compensation insurance premiums and unemployment compensation. State regulations allow cities to budget for FICA, (PERS, health insurance and life insurance under the Trust & Agency Levy only when the $8.10 maximum levy has been reached in the General Levy. In FY87, the General Levy is below the maximum levy limit, so Iowa City will be paying most benefit costs out of the General Levy. Police and Fire Retirement contributions, worker's compensation 7 -I r insurance premiums, and unemployment compensation casts will be paid from the Trust A Agency Levy in FY87. This levy decreased substantially for FY87 as a result of building a balance in the fund due to decreasing contributions to the Police and Fire Retirement Funds. The contributions decreased due to increased investment income on the funds. A special levy, Tort Liability, is provided to pay the cost of certain insurance coverage. This includes _ comprehensive general liability, motor vehicle liability, public official liability, errors and omissions, and false arrest insurance. The tort liability levy of $882,438 reflects the cost of insurance premiums and anticipated judgments for FY87. Insurance companies are substantially raising the premiums for business liability coverages. Iowa City has experienced a 200% increase in premiums and is anticipating at least another 30% increase in FY87. State law permits the use of a Transit Levy for funding the operation of a municipal transit system. The levy cannot exceed $.54 per $1000 of assessed valuation. The intent of instituting the Transit Levy was to allow for the phase out of Federal Revenue Sharing for transit funding. The levy increased in FY86 from $.18 to $.36 and remains the same for FY87. Federal Revenue Sharing will not be used to fund Transit in FY87. The Debt Service levy provides funds for the payment of the principal and interest on general obligation bonds of the City. It can also be utilized to fund the payment of any judgments against the City, unless ` other funding sources are provided by State law. The FY87 budget includes payments for the bond issue sold in November 1985 and a $1 million anticipated issue in FY87 for capital projects. This budget does not include debt service for swimming pool construction nor for a Civic Center addition. B. GENERAL FUND - REVENUES OTHER THAN PROPERTY TAX 1. Intergovernmental Revenue Assistance from other governmental agencies is a major source of revenue. This includes both Federal and State assistance. Some of these funds are distributed according to population. Iowa City's population is 50,508, as reported in the 1980 Census. a. The bank franchise tax is a State tax levied on the net income of financial institutions. The State retains 55% of this tax with the remainder divided with 60% to the city and 40% to the county within which it originated. The FY87 projection of $30,000 is based upon actual receipts in past years. b. Liquor profits are 10% of gross revenue of State liquor stores. In FY86, the estimate was based on $5.60 per capita ($282,845). In FY87 the estimate is $5.90 per capita ($297,997). In 1985, _ legislation (SF 395) was passed which placed a floor below which the amount distributed to cities cannot fall; FY87 will be the first year that it is effective. V 8 =1� r - c. State Municipal Assistance is distributed to cities on a ratio of each city's population to total State population. This payment cannot exceed one-half of the city's property tax levy. The FY87 projection is based on $6.40 per capita ($323,251). This is $16,668 less than the amount used in the FY86 budget. Both the amount and continuation of the program in FY87 will be a topic of discussion for the State Legislature in the current session. d. The City of Iowa City is responsible for maintenance of all financial records for the Johnson County Council of Governments (JCCOG). The JCCOG budget is included in the City's budget. Total funding needed by JCCOG in FY87 amounts to $165,900 with Iowa City's share being $34,917. e. The FY87 projection for Federal Revenue Sharing is $129,890. This is based an the amount being received in the current entitlement period and assumes that the President's proposal for reduction will be approved. f. Road Use Tax collected by the State from the registration of motor vehicles, fuel tax, license fees and the use tax on motor vehicles, trailers and accessories and equipment is apportioned to each city based upon a ratio of the city's population to all Iowa cities. The per capita estimate for FY87 is $35.25 ($1,780,407). This is $63,135 more than expected in FY86. 2. Other Revenue - The City establishes service charges both by contract and fee schedules. The Fire Department revenues include the fire protection contract with the University of Iowa ($372,712 to the General Fund and $90,630 to the Trust 6 Agency Fund for a total of $463,342) and Library services include $126,203 for services to Johnson County, 10% of the Library's operating budget. Recreation revenue of $303,858 includes admis- sions, lessons, entry fees and pool revenue. Other revenue is derived from activities such as police _ escort service, animal control fees, zoning and subdivision fees. In FY87, revenue from licenses and permits is budgeted at $321,275. Most of this revenue will come from building and rental permits or beer and liquor permits and licenses. Other sources of revenue are - peddler's, electrician's, plumber's and animal licenses and burial permits. The FY87 budgeted revenue from fines and forfeitures of $360,093 includes $159,281 for parking fines, library fines of $71,600 assessed for overdue or damaged property, and $129,212 collected by the magis- trate's court for violation of the City or State codes such as motor vehicle violations and animal control violations. Use of money and property revenue comes from various sources. Interest income is projected at a 8.0% interest yield ($81,982). General Fund miscellaneous revenues are composed of refunds, reimbursements of expenses and damages, miscellaneous sales and commissions or concessions. The commission from the cable _. TY franchise fee is projected to be $90,300. The remaining miscellaneous revenues total $43,585 for all 41 operating divisions, an average of $1,063 per division. �b C. GENERAL FUND - EXPENDITURES The proposed General Fund budget is $14,173,706 or an increase of 4.3% over the FY86 original budget. Increases in the General Fund expenditure budget were minimized as much as possible because of limited revenues in the General Fund. A comparison of percentage changes by major classification of expenditure follows: than half-time employees. The Police Officers Union has a two year contract that ends June 30, 1987. This settlement includes 4% across-the-board salary increases each year. The firefighters are represented by the International Association of Firefighters. The bargaining Actual Estimate % Budget % FY85 FY86 Change FY87 Change Personal Services $ 7,867,727 $ 8,417,029 7.0% $ 8,918,929 6.0% Commodities 569,818 585,874 2.8% 600,088 2.4% Services b Charges 2,702,192 3,017,904 11.7% 3,204,921 6.2% Capital Outlay 730,392 642,156 (12.1X) 601,653 (6.3X) Transfers 880,671 960,979 9.1% 848,115(11.7X) TOTAL 28__ _ 6.8% _ 4.0% 1. Personal Services Personnel costs are primarily controlled by collective bargaining agreements. Employees of the City are represented by three unions: AFSCME (Local 0183), the Police Labor Relations Organization of Iowa City, and the International Association of Firefighters (Local /610). All supervisory, confidential, temporary and other employees who are excluded by law in Chapter 20 of the Code of Iowa are excluded from the units and from the terms, conditions or application of the Agreement. The majority of City employees is represented by AFSCME. This Union is comprised of two bargaining j units, one composed exclusively of Library employees and the other composed of employees in all other departments. AFSCME is covered by a two year contract, ending June 30, 1987, that includes a 4% across-the-board salary increase each year. Sworn police officers are represented by the Police Labor Relations Organization of Iowa City. The bargaining unit is composed of all Iowa City police officers. Exempt from the unit are the police chief, deputy chief, captains, sergeants, and other confidential, administrative, supervisory and less than half-time employees. The Police Officers Union has a two year contract that ends June 30, 1987. This settlement includes 4% across-the-board salary increases each year. The firefighters are represented by the International Association of Firefighters. The bargaining unit is composed of firefighters, lieutenants, and captains. Exempt from the unit are the fire chief, _ fire marshal and battalion chiefs. The firefighters contract ends June 30, 1986. Discussions concerning a new contract are proceeding. v 10 a Employees who are administrative, supervisory or otherwise ineligible for collective bargaining are covered by the Personnel Rules and Regulations. Some are eligible for Civil Service. Salaries and benefits are determined by the City Council upon the recommendation of the City Manager. The total budget for Personal Services grows by 6.0% over the FY86 estimate. The FY87 budgeted salaries include an across-the-board July 1 increase of 4% plus salary adjustments (step increases) that occur during the year. One half-time position was added to the Senior Center, a volunteer specialist. 2. Commodities The previous chart indicates that commodity costs show a modest increase in FY87. Commodities mainly consist of office and cleaning supplies, and maintenance and repair materials for buildings, streets and equipment. Generally, supplies and materials are projected at a 3% increase over FY86. _. 3. Services and Charges _ Services and Charges cover expenses for insurance premiums, payments to Aid to Agencies, printing, various service contracts, and gas, electricity and telephone. Overall, the budget for services and charges rises 11.7% in FY86 and another 6.2% in FY87. Insurance premiums jumped from $453,776 in FY85 to $708,062 in FY86 and then are projected to be $882,438 in FY87. Without insurance costs, the Services and Charges total $2,248,416 for FY85, $2,309,842 for FY86 and $2,322,483 for FY87. The percent increases are moderate without insurance costs: 2.7% from '85 to '86 and 0.5% from '86 to '87. Council approved the following payments for Aid to Agencies: Big Brothers/Big Sisters f 25,300 Crisis Center Intervention 8,798 Crisis Center Food Bank 9,340 Domestic Violence Project 13,200 Elderly Services Agency 28,671 HACAP 2,600 Mayor's Youth Employment 30,000 Rape Victim Advocacy 10,350 United Action for Youth 40,000 Willow Creek/Mark IV 10,250 MECCA 10,000 Red Cross 9 000 509 Contingency 3,790 11 4. Capital Outlay I In FY87, expenditures for capital items will decrease. Other major items include $20,000 for — additional microcomputers, $20,563 for computer terminals to add users to the City's large computer system, $64,595 for replacing six squad cars and 15 gas masks, $19,000 to replace two unmarked police cars, $9,600 to replace the roof on the Traffic Engineering shop, $200,000 for asphalt resurfacing, — $15,500 for trees to be planted and to establish a tree nursery and $172,825 for Library materials and equipment. 5. Transfers — This includes primarily the General Fund subsidies for Transit operations, Airport and JCCOG. It also i includes a transfer to Transit in the amount of the transit property tax levy. State law mandates .: that property taxes received from the transit levy be receipted into the General Fund and then transferred to transit operations. The large increase in transfers, in FY86, is due to the increase in the Transit Levy from $159,991 in FY85 to $345,354 in FY86. The general fund property tax operating subsidy for Transit increased from r j $355,698 in FY85 to $404,353 in FY86 and then decreases to $301,900 in FY87. The transfers to JCCOG decrease from $73,162 in FY85 to $68,368 in FY86 and then to $34,917 in FY87; some of the balance is being used to fund operations and in FY87 it was approved to also use $14,636 of COBG funds for the Human Services Coordinator. In FY85, there was still a property tax subsidy to Refuse Collection. Refuse collection is now self-supporting as a result of a fee increase in FY86. j — i V o� 12 r- D. GENERAL FUND YEAR-END BALANCE The estimated General Fund year-end balance for June 30, 1987, is computed as follows: 6-30-85 Actual Balance $1,912,589 Less: 6-30-85 Encumbrances (117,541) 6-30-85 Carryovers and Amendments 181,484) Adjusted 6-30-85 Balance TFIT= FY86: Estimated Receipts $13,655,062 Estimated Expenditures (13,623,942) 31,120 6-30-86 Estimated Balance 3T 64-47W FY87: Budgeted Receipts $14,508,616 Budgeted Expenditures (14,173,706) 334,910 Less Reserved Balances: Broadband Telecommunications (60,904) Parkland Acquisition Reserve (352,052) Recreation Facility Reserve (99,156) Deposits Escrow34,000 BBT Equipment Replacement Reserve (30,500) Library Equipment Replacement Reserve 12,539) Estimated Unreserved 6-30-87 Balance MMM - The estimated 6-30-87 balance is higher than the average $800,000 balance that the City has tried to maintain annually. This balance is needed to provide for cash flow in the first quarter of the new fiscal year due to the fact that property taxes are not received until October. The following chart shows cash flow needs or how expenditures have exceeded receipts in the first quarter of recent years— . July/September July/September Shortfall Fiscal Year Receipts Expenditures in Receipts FY86 $2,098,601 $4,092,650 ($1,994,049) FY85 $1,814,963 $3,722,020 ($1,907,057) FY84 $1,203,122 $3,123,522 ($1,920,400) FY83 $1,354,860 $2,694,988 $1,340,128 FY82 $ 964,788 $2,402,406 51,437,618; 13 r- 7 The projected year end balance will provide for the majority of the shortfall. The remainder is funded internally by balances in other funds until property taxes are received in October. It is becoming _ increasingly difficult each year to fund the shortfall internally as the other available fund balances previously used to fund the shortfall continue to decrease. Three prime examples of fund balances used in the past are the Transit Replacement Reserve, the Pollution Control Operating Fund and the Parking Operating Fund. The Transit Reserve has been depleted due to its funding of the new Transit Facility. The Pollution Control Fund. balance will be used for future sewer plant improvements and the Parking fund balance will be used for parking facility improvements and transit funding. In addition, the higher year-end balance will provide an emergency cash reserve. Such a reserve will allow the flexibility to deal with a funding cutback or unexpected expenditure increases without having to resort to immediate fee increases or budget cuts. The substantial increase in the year-end balance is due in large part to the recent decision to fund Transit from Parking revenues instead of from the General Fund. In FY86 and FY87 over $820,000 of Parking revenues will be used for Transit. If, instead, that funding would have come from General Fund, the year-end balance projected for June 30, 1987, for the General Fund would have been closer to $700,000 _ Potential decreases in federal and state revenues and the possibility of future property tax limitations make it critical that the City increase its fund balance now. Resources will continue to be limited in the future and the City will most likely need to continue to tighten its belt. The opportunity exists in FY87 to increase the year-end balance which will provide increased financial stability in the future. The larger year-end balance will not solve all of the projected financial problems, but it will be a step in the right direction. E. DEBT SERVICE FUND This fund provides for the payment of the principal and interest on general obligations of the City. Funding is provided by the Debt Service Tax Levy and abatement from various Enterprise funds for their capital improvements which were funded by General Obligation Bonds. Bonds were sold in 1985 to provide funding for capital improvements projects now in progress or completed. 36.12% of the $4,700,000 sold is abated by Airport (3.54%), Water (19.80%) and special assessments (12.78%). Debt service for FY87 - includes a $1,000,000 issue for capital projects that will be in progress in FY87. As stated in the Fiscal Policy (Capital Improvements Program FY87-91), "Debt incurred as a general obligation of the City of Iowa City shall not exceed statutory limits: presently 5% of the market value of - the taxable property within the corporate limits as established by the City Assessor." V 14 �O This schedule shows the relation of Iowa City's allowable debt margin and the debt incurred for FY BA, FY85, FY86 and FY87: Total AllowaMargin le (5% of Debt at Debt as % of Property Allowable Debt Margin — Valuation Total Property Val.) July 1 FY87 51,248,123,717 562,406,186 $13,625,000 22%18% FY86 $1,174,927,158 $58,746,358 $10,500,000 22% FY85 51,124,655,722 $56,232,786 $12,100,000 28% FY84 $ 960,921,776 $48,046,089 $13,400,000 F. TRUST AND AGENCY FUND This fund provides for the payment of pension and employee benefits. Funding is provided by the Trust and Agency tax levy. The costs covered by the Trust and Agency levy in FY87 will include only the police and fire pension contributions, worker's compensation insurance premiums and unemployment compensation claims. The City will contribute 17.686% of all sworn police officers' salaries and 29.535% of all firefighters' _ salaries to the respective pension/retirement systems. G. OTHER FUNDS r The Equipment Maintenance Fund provides maintenance for all City vehicles and equipment and rents vehicles to other City departments from a central vehicle pool. Funding is provided from the chargeback for the maintenance services and the rentals of vehicles. The Special Revenue Funds include JCCOG (Johnson County Council of Goverments), Cg (Community Develop - a ment Block Grant), Road Use Tax and Federal Revenue Sharing. The JCCOG fund is an agency fund as the City only acts as custodian for the fund and provides accounting services for JCCOG. The COBG Fund accounts for revenue from U.S. Department of Housing and Urban Development Community lopment Block Grant programs and is restricted in use for eligible projects as defined by Federal regulations. The Road Use Tax Fund accounts for revenue from the State which is restricted to be used for only street maintenance, traffic engineering and street construction costs. The FY87 budget includes $129,890 in receipts from Federal Revenue Sharing and anticipates the program to be eliminated during FY87. 15 9, ENTERPRISE FUNDS The Enterprise Funds include Parking, Pollution Control, Water, Refuse, Landfill, Airport and Transit. These are utilities or services supported primarily from revenues for services provided. A. Enterprise Fund Revenues Rate increases for Refuse and Transit were effective July 1, 1985. Refuse Collection is now self-supporting and receives no subsidy from the General Fund. Transit operating assistance received from the Federal and State governments has continually been cut since FY83. The City Council has decided to subsidize Transit from parking revenues. As a result, the operating subsidy from the General Fund decreases 27% (from $404,353 in FY86 to $301,900 in FY87). The FY87budget includes Federal Section 9 Urban Mass Transit Administration funding of $115,384 for transit operations. State operating assistance for FY87 is projected at $58,266, the same as the actual State assistance in FY86. There is also $73,833 expected from revenue derived of the gas tax through the Iowa DOT in FY86; this is expected to be a one-time payment. Parking rates increased February 1, 1986. Parking revenue includes $1,289,020 from the parking ramps and $652,000 from on -street and off-street meters, permit lots and building rentals for a total of $1,942,020 in operating revenue. Parking fines were changed from $2 to $3 January 1, 1986. Parking fines of $190,000 are receipted in the Parking fund to satisfy revenue requirements for Parking Revenue bonds. If the balance at year-end is adequate, those fines will be transferred to the General Fund. Landfill fees will increase April 1, 1986, as a result of a State mandate that requires 251 per ton to be paid to a State fund for cleaning up landfills. This will change the current rate of $7.50 per ton to $7.75 per ton. Water rates will be increased during FY86. A 2,000,000 gallon water storage tank has been constructed. Water revenues will pay the general obligation bonds that were used to fund the project. Pollution Control rates will increase when a capital improvement program is approved for the system. Airport operations are funded primarily from the operating subsidy from the General Fund (48% of total revenues) and from building rentals (39% of total revenues). 16 m r- -I `A D. Enterprise Fund Expenditures 1. Operating Funds also pay the principal and interest due on their J Parking, sewer and water revenues fund operations and In FY87, $398,467 ° sewer 154 554 of water nsoldato respective revenue bond issues. obligf ation$bond issues which were genera also be to pay g $33fin an Oo of waterea ane will d port projects. ce sewer,port Enterprise Fund expenditure comparisons follow: FY85 FY86 % FY87 % Actual Estimate Chan a Bpdaet Change — �S Parking Operations 1,736,925 2,058,704 11 1 2,307,832 12.1 1 563,679 8.5 Pollution Control Operations 2,082,089 1425,842 ,441,339 824,418 (12.4) 2,194,317 20.3 Water Operations 2.0570,07 Refuse Collection Operations 518,177 558,738 1.8 419,461 (44.0) 10.9 — Landfill Operations 675,441 748,939 159,205 171,560 7.8 177,669 3.6 Airport Operations 11.0 2,129,43 1,973,245 2,191,135 9 (2.8) Transit Operations In November 1985, the Parking Revenue bonds were refunded in order to reduce the debt coverage 1985, Council decided to subsidize requirements. This did not increase the debt service. In December in both FY86 and FY87, $390,458 and $430,500, Transit with parking revenues; transfers were added b, is budgeted for debt service costs on revenue bonds that will be - respectively. In FY87, $195,000 issued in spring 1986 to fund the Dubuque St. Ramp addition. Pollution Control expenditures are low for FY86 because there will be no transfer to the bond and interest in FY86. In FY87, the interest sinking fund - the balance will be used to pay bands and expenditures include (74,791 for the sinking fund. Water, FY86 transfers t° Debt Service decreased, one bond issue has been paid off and only interest In $32,727. Also in FY86, there will be no will a total transfer of paid on the 1985 GO issue for the balance will be used to pay bonds and interest. transfer to the bond and interest sinking fund - Refuse expenditures reflect only inflationary increases, but no changes in service. 17 `A r Landfill costs vary according to capital outlay and transfers. FY85 includes a transfer of $140,738 to the Capital Projects fund for the Landfill Leachate Control project (FY86-90 CIP). In FY86, there _ is $200,000 budgeted for contracted excavation at the Landfill site, and $156,700 for the Capital Projects fund for a lift station to be constructed to take leachate to the wastewater treatment plant. FY87 has no capital projects planned. The Airport pays $10,000 each year for GO Bonds sold in FY83 for T -Hangars. FY87 shows an additional $23,000 in the transfer to Debt Service for GO bonds that were issued to fund airport hangar that was constructed in the fall of 1985. In Transit, bus maintenance costs were too low in FY85, so they increased by $190,077 in FY86. On the : other hand, operational changes produced $125,950 in expenditure reductions in FY86. In FY87, those service cuts reduced the expenditures by $171,900 of which $72,279 is due to lower bus maintenance costs. 2. Reserve Funds The revenue bond ordinances require that Parking, Pollution Control and Water set aside these special accounts: a) Bond and Interest Sinking Reserves - amounts sufficient to pay current bond and interest maturi- ` • ties. b) Bond and Interest Reserves - balances to be maintained that are equal to the maximum amount of _. -pri'niiple and interest due on the bonds in any succeeding fiscal year. c) Depreciation, Extension and Improvement Reserve or Renewal and Improvement Reserves - $24,00n annually for Pollution Control, $36,000 annually for Water and $60,000 annually for Parking is transferred in from each respective operations fund for the purpose of funding capital improve- ments. d) Operations Reserve - only water bonds are required to carry this reserve; it needs a balance of $50,000. Bonds called early may be paid from this reserve. Landfill, Airport, and Transit have separate reserves for future capital expenditures. Landfill's — reserve is provided for purchase of additional landfill land or construction of a facility that may be deemed a necessary alternative to a landfill site. Airport reserves are intended for capital improve- ments to runways and facilities. The transit reserve will be used for bus replacement. ` I r, Na O0 18 FY79 FY80 FY81 FY82 FY83 FY84 FY85 FISCAL YEARS 1978 — 1987 19 -rG FY86 FY87 TOTAL OPERATING BUDGET BUDGET IN MEANT DOLLARS =1'd, RECEIPT TYPE GRAND TOTAL CITY OF IOWA CITY FY87 OPERATING BUDGET RECEIPTS SUMMARY GENERAL FUND FY85 FY86 FY87 ACTUAL --'--- ESTIMATE -------- BUDGET ------ 6,956,819 7,569,276 8,402,231 156,855 345,354 382,83. 30,148 27,707 28,81( 13,038 13,800 13,80( 6,573 3,661 3,961 2,590 3,021 3,08( ITS 81,163 81,743 81,74' IONS 98,392 105,886 113,925 NS 36,515 59,271 78,465 13,399 18,037 22,56' 9,670 13,642 17,54E 109,165 123,059 129,21: 170,580 159,281 159,281 41,832 71,500 71,60( 14,962 7,373 10,78" 2,718 2,718 2,71E 43,456 47,712 56,567 49,286 50,708 50,92] 108,189 122,573 139,485 353,313 354,963 372,717 IG 5,637 6,637 5,687 1,852 1,908 1,96'_ 3,523 3,538 3,557 i 13,982 18,185 23,77( 26,378 26,378 26,378 149,917 156,998 170,321 7,382 7,200 8,20C 2,127 3,863 5,599 492,780 553,839 609,727 21,659 25,529 26,806 293,117 282,845 297,997 27,224 30,000 30,OOC 340,350 323,251 323,251 132,836 208,400 208,400 388 1,140 1,140 111,397 111,626 81,982 18,292 20,211 12,529 1,285 1,285 1,285 205,300 0 0 6,063 10,955 13,541 i 10,991 11,258 11,258 92,295 86,000 90,300 290,507 309,095 193,299 1,846,744 1,770,024 1,862,168 20,000 20,000 20,000 18,018 16,466 18,914 263,812 175,000 190,000 0 120,891 21,000 66,873 ---------- 98,873 ----'----' 43,585 12,823,013 13,655,062 --'-----'- 14,508,616 20 -A, r- CITY OF IOWA CITY FY87 OPERATING BUDGET EXPENDITURES SUMMARY GENERAL FUND ACTIVITY ACTIVITY FY85 ACTUAL ------ FY86 ESTIMATE -------- FY87 BUDGET ------ COUNCIL CLERK 261,808 105,862 287,662 126,503 307,37 113,04 iAITODEVELOPMENT 178,010 40,000 189,221 40,000 200,21 40,00 MANAGER RELATIONS 189,756 170,807 186,131 181,621 207,831 191,19; BAND TELECOMMUNICATIONS CE ADMINISTRATION 932,052 1,057,451 967,881 NTING & REPORTING ALPROCUREMENT & SERVICES 231,537 181,953 246,587 197,047 259,471 200,92! DRY PROCESSING PROCESSING 267,739 118,027 278,717 131,649 293,86! 124,06: MANAGEMENT NMENTMANAG BUILDINGS 63,817 453,776 172,387 708,062 173,04( 882,43E RIGHTS . ADMINISTRATION 119,767 32,617 168,994 31,757 166,47( 33,02: PLANNING & DEVELOPMENT EERING 74,405 171,226 87,068 176,390 88,254 183,254 WORKS ADMINISTRATION MAINTENANCE 244,073 65,233 344,754 79,246 364,475 82,739 t CONSERVATION ADMINISTRATION 54,505 8,703 60,273 14,808 61,851 15,608 IAL INVESTIGATION 124,999 1,602,758 136,215 1,521,363 136,742 1,512,518 )S & IDENTIFICATION SAFETY & EMERGENCY OPER 219,425 237,359 269,721 CONTROL 29,354 1,418,837 31,312 1,478,898 30,440 1,533,708 ADMINISTRATION 'NG INSPECTION74,602 110,342 117,331 75,808 127,209 81,717 1REVENT & SAFETY INSPECT :C ENGINEERING 148,835 105,757 157,144 119,194 172,285 115,213 ' SYSTEM MAINTENANCE RRy/HORTICULTURE 579,651 1,333,565 596,558 1,332,113 632,616 1,310,788 .TION 112,602 118,677 126,445 Y 862,816 3871228 677,267 419,947 754,232 444,059 & RECREATION ADMIN. CENTER 1,112,879 50,840 1,194,080 77,426 1,262,028 79,623 195,717 197,611 220,618 GRAND TOTAL 12,705,891 13,623,942 14,173,706 21 POLICY & ADMINISTRATION City Council City Clerk City Attorney City Manager Human Relations Civil Rights Broadband Telecommunications Finance Government Buildings y CITY OF IOWA CITY FY87 OPERATING BUDGET ADMINISTRATIVE RECEIPTS SUMMARY TOTAL h FY85 REVISED OPERATING ACTUAL ESTIMATE BUDGET 702,481 1,168,904 1,581,345 156,855 345,354 382,833 30,148 27,707 28,816 13,038 13,800 13,800 84,167 85,065 84,849 109,165 1231059 129,212 170,580 159,281 159,281 455,570 184 505,978 557,976 21,659 25,529 26,806 293,117 282,845 297,997 27,224 30,000 30,000 340,350 323,251 323,251 66,418 52,100 52,100 110,893 111,626 81,626 205,300 0 0 92,295 86,000 90,300 165,295 309,095 193,299 20,000 20,000 20,000.1 6,443 5,463 5,463 ;! 263,812 175,000 190,000 0 117,391 7,500 t� 0 50,261 0 ____ 37_ 821 ____ 19,512 17,499 4,041,847 -3,376,815 =4,278,636 i� !I i i� _A PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: CITY COUNCIL PROGRAM: POLICY & ADMINISTRATION DIVISION: CITY COUNCIL CITY COUNCIL PURPOSE: The City Council is a representative body elected by the citizens to formulate City policy and provide general direction to the City Manager for implementation of that policy. CITY COUNCIL GOAL: Establish policy for the City administration to ensure effective and efficient planning and operation of all facilities, services and public improvement programs. CITY COUNCIL OBJECTIVES: 1. Begin implementation of sewage system facilities improvements - design and construction. - 2. Complete development plan and begin construction on remaining Urban Renewal parcel. 3. Pursue non -property tax revenue sources including local option tax. 4. Formulate comprehensive economic development policy. 5. Finalize long term policies regarding airport development. 6. Implementation of recommendations from the Urban Environment Ad Hoc Committee. 7. Identify strategies for maintaining current tax base. 8. Adopt policy for parkland acquisition. 9. Adopt minimum open space requirements. PERFORMANCE MEASUREMENT: i City Council policy is carried out by all departments under direction of the City Manager. Achievement of specific objectives is measured in the performance of departments and divisions individually and collec- tively. i e, N 23 ci ei + A t NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS 24 CITY OF IOWA CITY FY87 OPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY 11110 CITY COUNCIL EXPENDITURES: -- FY86 BUDGET ---- ---- FY87 BUDGET - - FY85 ADOPTED REVISED DEPT FINAL ACTUAL BUDGET ESTIMATE REQUEST BUDGET PERSONAL SERVICES 36,281 41,788 36,088 36,088 36,088 COMMODITIES 412 350 350 350 500 SERVICES AND CHARGES CAPITAL OUTLAY 225,115 245,306 250,624 259,783 270,785 0 600 600 0 0 TOTAL --------- --------- 261,808 288,044 --------- 287,662 '----"'- 296,221 ------"- 307,373 NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS 24 r - CITY OF IOWA CITY FY87 OPERATING BUDGET EXPENDITURES 11110 CITY COUNCIL PERSONAL SERVICES: TRANSFER TO: FTE BUDGET NONE 0 TOTAL 0 FY86 FY87 $--'--"-' CITY COUNCIL 6.00 6.00 30,078 MAYOR 1.00 1.00 6,010 TOTAL 7.00 7.00 36,088 25 INTRA—CITY CHARGEBACKS: VEHICLE OPERATIONS 34 VEHICLE REPLACEMENT 0 WORD PROCESSING 0 ADMINISTRATIVE OVERHEAD 0 CBD MAINTENANCE 0 TOTAL 34 CAPITAL OUTLAY: NONE _ O_ TOTAL e, r - PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: CITY CLERK PROGRAM: POLICY d ADMINISTRATION DIVISION: CITY CLERK DIVISION PURPOSE: As the Council -appointed recording and record-keeping officer of the City, the Clerk exercises the powers and performs the duties provided or prescribed by State law, the City Charter and the Municipal Code. This includes preparation, maintenance and dissemination of records of Council meetings and resulting proceed- ings; filing and safe -keeping of deeds, abstracts, contracts, resolutions and ordinances, project folders, subdivision folders; providing technical assistance for Council, staff and the public by responding to requests for retrieval of information or interpretation of established City policies and procedures; providing of required services for City elections; and receiving routing and finalizing of all submissions to P&Z Commission. The City Clerk is custodian of the City Seal, certifies or notaries documents and testifies in court if necessary. DIVISION GOAL: Perform the duties listed and provide services within existing regulatory standards and budgetary con- straints. — GENERAL DIVISION OBJECTIVES: 1. Continue to provide basic services at the current level, in compliance with legal requirements. 2. Continue training in procedures and improvement of delivery of services. — NEW DIVISION OBJECTIVES - 1. Continue reducing retention space and storage problems by microfilming approximately 20,000 im- ages/pages per year. . 2. Continue computerization of reference index, licenses and permits; and to explore conversion of cemetery lot information . 3. Utilize the automatic retrieval system to its maximum potential. 4. Continue to improve records management operations. 1r: =d4 PERFORMANCE MEASUREMENTS: CALENDAR YEARS Thru _ Sept. 1981 1982 1983 1984 1985 1. Bid openings attended Regular Council meetings attended, minutes provided 13 25 9 25 22 25 12 27 18 18 Special formal meetings attended, minutes provided 3 15 30 72 4 44 6 34 Informal Council meetings attended, minutes provided 54 70 23 w 17 Executive sessions attended, regular minutes provided 32 20 136 29 519 443 287 Legal notices posted 107 28 45 55 29 21 Official Council minutes published 33 46 68 61 37 Ordinances finalized and published 326 303 423 332 282 Resolutions finalized 155 289 349 323 122 Notices published Cigarette licenses issued 154 155 143 156 151 Liquor licenses processed - reg./Sunday 63/25 70/35 63/44 65/38 55/48 72/32 61/53 52/28 72/58 Beer permits processed - reg./Sunday 43/36 33 21 26 13 13 Cemetery deeds recorded and issued 10 1 x Sound permits Planning d Zoning applications accepted x 27 x 52 55 53 25 _ 11 Planning d Zoning applications finalized Supplements issued/number of pages for servicing 22 5/305 26 4/438 24 5/279 19 4/532 3/500 350 City Codes_ Candidate nomination papers checked for Council election 12 x 11 -- 17 6 11 Taxicab licenses issued or exchanged 33 52 21 99 92 43 Taxicab Driver permits issued x x 30 137 134 Project Folders currently active* Applications for Boards 6 Commissions processed x 185 x 122 144 124 59 Microfilming - number of images processed 16,676 11,137 x 19,487 8,983 7,810 8,898 123,383** 6,940 No. of computer subjects indexed x *Includes all capital improvement and assessment projects. **Figure reflects all documents previously housed in retention room storage. 27 _ a DIVISION ANALYSIS: the procedure for PR applications has reduced time and effort for the applicant, however, the time spent by our office in day-to-day procedures, especially in the area of finalizing applications has not been reduced. All documents previously housed in retention have been converted to microfilm. The automatic 4a retrieval equipment used to aid in locating various documents microfilmed should be operating in early 1986. As space needs continue to be a high priority concern, we are pleased with our accomplishment of microfilming over 123,000 documents the first six months of 1985. This has greatly reduced the amount of space needed for storage of hard copy documents. We are striving to establish a system for the efficient organization, maintenance, and disposal of City records. i I i i i ci I j II 28 1 � ' r EXPENDITURES: of CITY OF IOWA CITY FY87 OPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY 11120 CITY CLERK 29 -- FY86 BUDGETD BUDGET -- ESTIMATE -- FY87 BUDGET ---- ^ ACTUAL REQUEST BUDGET PERSONAL SERVICES COMMODITIES 70,955 1,009 81,192 1,342 81,192 1,342 86,252 86,252 SERVICES AND CHARGES CAPITAL OUTLAY 33,229 42,804 42,304 969 28, 969 24,924 669 --------- ---- 1;665 -�--- 1;665 11,590 � 900649 ' TOTAL 105,862 127,003 -----=--- 126,503 _______ 117,460 113,045 f --------- --------- .., NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS I I .� -I I 29 AIT. 30 ,., CITY OF IOWA CITY FY87 OPERATING BUDGET EXPENDITURES V 11120 CITY CLERK `. PERSONAL SERVICES: TRANSFER TO: FTE BUDGET --- ------ NONE 0 _ --------- TOTAL FY86 FY87 $ ____0 .., ADMINISTRATIVE CLERK/TYPIST 1.00 1.00 17,688 DEPUTY CITY CLERK 1.00 1.00 22,079 CITY CLERK 1.00 1.00 26,593 SR. CLERK/TYPIST MINUTETAKER (PT) .25 .25 4,530 LONGEVITY _ FICA 5,069 IPERS HEALTH INSURANCE 3,841 5,437 INTRA -CITY CHARGEBACKS: LIFE INSURANCE DISABILITY INSURANCE381 184 VEHICLE OPERATIONS VEHICLE REPLACEMENT 6 ___ WORD PROCESSING 0 TOTAL 3.25 3.25 86,252 ADMINISTRATIVE OVERHEAD O CBD MAINTENANCE ^ - TOTAL 6 I � CAPITAL OUTLAY: i I 1 COMPUTER TERMINAL___ 900 TOTAL 900 I 30 A PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: CITY ATTORNEY PROGRAM: POLICY & ADMINISTRATION DIVISION: CITY ATTORNEY DIVISION PURPOSE: The City Attorney (a) represents the City in litigation in all courts and before administrative agencies; (b) provides legal advice, opinions and services to the City Council, Manager, Clerk, Department Heads, Staff and City Commissions; (c) prepares ordinances and legal documents for the City; and (d) has responsi- bility for the administration of the Legal Department. DIVISION GOAL: Ensure during FY87 that the City Council, Manager, Departments and Commissions continue to receive sound and prompt legal advice and services; provide effective advocacy before all courts and agencies; and strive to improve the efficiency and professional expertise of the Legal Department. GENERAL DIVISION OBJECTIVES: 1. Continue to provide prompt, objective, quality legal services to City Council, Manager, Clerk, staff, Boards and Commissions. 2. Keep abreast of rapidly developing and changing areas of municipal law such as antitrust and tort liability. 3. Represent the City objectively and effectively in litigation. 4. Revise and update the Department's filing system. 5. Maintain communications with Department and Division [leads in order to render preventive legal advice before problems occur. NEW DIVISION OBJECTIVES: 1. Assess the feasibility of a risk management/self insurance program in terms of reducing or preventing further increases in tort liability insurance premiums. 2. Implement a risk management/self insurance program if its feasibility is demonstrated. 3. Develop and implement a performance evaluation system for Legal Department personnel. 4. Develop a system of performance measurements for the Legal Department. PERFORMANCE MEASUREMENTS: The work of the City Attorney and Legal Department's work is either reactive (i.e., in response to moves or actions by third parties) or advisory (assisting Council, the City Manager, City Clerk, Department Heads and Boards and Commissions) The true measure of City Attorney and Legal Department performance is quality legal work performed promptly. 31 PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY 4 TOTAL CITY OF IOWA CITY FY87 OPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY 11130 CITY ATTORNEY ---- FY86 BUDGET ---- ---- FY87 BUDGET ---- FY85 ADOPTED REVISED DEPT FINAL ACTUAL BUDGET ESTIMATE REQUEST BUDGET 101,814 160,781 160,781 170,683 172,233 6,680 4,900 7,450 7,400 7,400 69,378 17,620 19,235 20,570 20,343 ------138 ----1,755 178,010 185,056 ----1,755 189,221 ------470 199,123 ----_-235 200,211 NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS 32 h �i CITY OF IOWA CITY FY87 OPERATING BUDGET EXPENDITURES 11130 CITY ATTORNEY PERSONAL SERVICES: FTE BUDGET FY86 FY87 $ 1.00 1.00 21,560 1.00 1.00 30,225 1.00 1.00 39,113 1.00 1.00 55,126 TOTAL 041 TRANSFER TO: TOTAL 0 1,250 475 9,502 INTRA—CITY CHARGEBACKS: 5,121 300 VEHICLE OPERATIONS 3 8,332 VEHICLE REPLACEMENT 0 395 WORD PROCESSING 0 834 ADMINISTRATIVE OVERHEAD 0 — CBD MAINTENANCE 0 4.00 4.00 172,233 TOTAL 3 33 CAPITAL OUTLAY: 1 EXECUTIVE CHAIR 235 TOTAL 235 WI 4 i SERVICES AND CHARGES TRANSFERS OUT TOTAL CITY OF IOWA CITY FY87 OPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY 11140 ECONOMIC DEVELOPMENT - FY86 BUDGET ---- ---- FY87 BUDGET ---- ADOPTED REVISED DEPT FINAL BUDGET ESTIMATE REQUEST BUDGET FY85 ACTUAL 40,0000 40,000 40,000 0 40,000 0 40,000 0 40,000 0 ------ 40,000 --------- 40,000 --------- 40,000 --------- 40,000 NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS i 34 PROGRAM DIVISION STATEMENT FUND: GENERAL PROGRAM: POLICY 8 ADMINISTRATION DIVISION PURPOSE: DEPARTMENT: CITY MANAGER DIVISION: CITY MANAGER The City Manager supervises implementation of policy and procedure as directed by the City Council through the coordination and supervision of operations in all City Departments for the purpose of promoting efficiency and effectiveness, and advises the City Council on matters relating to the planning, develop- ment, and current operating status of all City departments. DIVISION GOAL: To professionally advise, direct and evaluate Department Heads and other management personnel in their respective functions in a manner consistent with current and future community needs and in conformity with the dictates of existing laws, established policies and procedures, and the City's Comprehensive Plan. DIVISION OBJECTIVES: 1. Develop and administer City fiscal program through preparation of the Capital Improvements Program and the FY87 Operating Budget for certification by March 15, 1986. 2. Timely dissemination of relevant information to City Council, staff, and the general public. 3. Advise and direct department and division administrators to facilitate timely and efficient completion of assigned projects and programs according to the dictates of City Council policy. 4. Quarterly evaluation of all departmental progress and annual evaluation of all Department Heads. 5. Solicit citizen input into the governmental process through distribution of citizen questionnaires. PERFORMANCE MEASUREMENT: General measurement of performance is reflected in the performance level of all departments and divisions. The City Council evaluates the City Manager annually based upon timely and efficient city-wide operations consistent with established Council policy. 35 r NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS 36 CITY OF IOWA CITY FY87 OPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY 11210 CITY MANAGER EXPENDITURES: __ -- FY86 BUDGET ---- ---- FY87 BUDGET ---- FY85 ADOPTED ACTUAL BUDGET REVISED ESTIMATE DEPT REQUEST FINAL BUDGET PERSONAL SERVICES 135,363 138,800 138,800 145,580 2,327 145,580 2,327 COMMODITIES SERVICES AND CHARGES 2,219 2,335 50 924 39 193 21335 34 826 40,839 39,929 .I CAPITAL OUTLAY 1;250 30;170 10:170 0 20,000 TOTAL -_189_756 _210_498 186_131 188_746 _-207_836,; NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS 36 TOTAL 120 825 7449 3,, 881 7,040 4,916 678 3.00 3.00 145,580 ---- ----- --------- 37 TRANSFER TO: 0 TOTAL INTRA—CITY CHARGEBACKS: VEHICLE OPERATIONS 1,240 VEHICLE REPLACEMENT 1,4950 WORD PROCESSING ADMINISTRATIVE OVERHEAD 0 CBD MAINTENANCE 0 TOTAL 2,735 CAPITAL OUTLAY: MICROCOMPUTERS -- 20,000 TOTAL 20,000 7 CITY OF IOWA CITY FY87 OPERATING BUDGET EXPENDITURES 11210 CITY MANAGER PERSONAL SERVICES: FTE BUDGET NONE FY86 FY87 $ — CITY MANAGER 1.00 1.00 23,468 'Y MANAGER 1.00 1.00 37,520 1.00 1.00 58,282 TOTAL 120 825 7449 3,, 881 7,040 4,916 678 3.00 3.00 145,580 ---- ----- --------- 37 TRANSFER TO: 0 TOTAL INTRA—CITY CHARGEBACKS: VEHICLE OPERATIONS 1,240 VEHICLE REPLACEMENT 1,4950 WORD PROCESSING ADMINISTRATIVE OVERHEAD 0 CBD MAINTENANCE 0 TOTAL 2,735 CAPITAL OUTLAY: MICROCOMPUTERS -- 20,000 TOTAL 20,000 7 PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: HUMAN RELATIONS PROGRAM: POLICY 8 ADMINISTRATION DIVISION: HUMAN RELATIONS DIVISION PURPOSE: The Human Relations Department provides technical and support services to City departments and employees which include: employee recruitment and selection; administration of the classification, compensation, performance evaluation systems, and the Affirmative Action Program; labor contract administration and assistance with negotiations; coordination of employee training and development; employee assistance services and related personnel activities. The Human Relations Department works in conjunction with the Civil Service Commission. DIVISION GOAL: Administer the City's personnel functions, with emphasis on prompt service to all departments; provide for equity in compensation systems, and consistency in the application of personnel policies and procedures; provide employees with needed training; maintain Affirmative Action efforts and maintain compliance with the Civil Service procedures in all personnel actions. _ GENERAL DIVISION OBJECTIVES: 1. Provide suitable applicant pools on a timely basis following notice of position vacancy. 2. Furtherance of the principals of Affirmative Action in City employment by assisting in the review, - establishment, and attainment of Affirmative Action goals and objectives for every department, and through preparation of semi-annual reports on Affirmative Action progress throughout FY87. Maintain workforce minority representation above 5%. 3. Respond to all employee inquiries and/or requests for assistance on a timely basis. 4. Revise Personnel Policies, Human Relations Department Procedures, and Administrative and Confidential —• Employee Rights and Benefits manuals by October 1, 1986. 5. Assist in labor contract negotiation and collect negotiations data by December 1, 1986. 6. Complete preparation of recommendations for compensation adjustments for non -bargaining unit employees for Council consideration by December 30, 1986. 7. Provide a comprehensive in-house training program for both supervisory and non -supervisory employees _ (minimum of 30 training hours) including training in managerial, supervisory and human relations skills, Affirmative Action topics, productivity improvement/skills training and training in personnel procedures. 8. Coordinate and maintain a comprehensive employee safety program which includes twice yearly safety - training in each line division. 38 r 9. Continue to provide wellness services to Police/Fire and general employees with a goal of 250 units of things as one fitness assessment, one class employee services. A unit of service may include such _ attended, etc. 10. Complete revision of all AFSCME/Confidential performance evaluation forms by October 30, 1986. NEW DIVISION OBJECTIVES: 1. Review/revise all City job descriptions by June 30, 1987. i First Quarter PERFORMANCE MEASUREMENT: FY82 FY83 FY84 FY85 FY86 Applications Processed 1,627 2,781 4.6X 2,404 4.48 3,701 601 5 4.6% Workforce Minority Representation (X) 3.9% 45 65 22 Positions Filled Internally -Permanent 31 15 9 5 Positions Filled Externally -Permanent 21 1] Reclassification Requests 70 40 840 45 0 Training Conducted (hours) 0 350 278 Employee Wellness Services (units) Evaluation Forms Developed NA NA NA NA NA NA Performance Job Descriptions Revised NA NA NA NA DIVISION ANALYSIS: The Human Relations Department strives to provide service and guidance to City departments and divisions functions. Hunan Relations currently provides a wide sist then in effectively fulfilling their which asin the the efffectivenes the raf wokorce.eof scurrent intento c departmental pservices sprovidedervices willderequireadditional staffingy or rethinking level of services/objectives. i 39 Q 70 I EXPENDITURES: PERSONAL RVICES SERVICES AND CHARGES CAPITAL OUTLAY TOTAL NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS 40 _,A� h CITY OF IOWA CITY FY87 OPERATING BUDGET RECEIPTS DHUMANNRELATIONSUMMARY -- FY86 BUDGET ---- ---- FY87 BUDGET ---- FY85 ADOPTED ACTUAL BUDGET REVISED ESTIMATE DEPT REQUEST FINAL BUDGET 92,518 95,530 2,606 95,530 2,606 101,922 2,890 102,022 2,730 1,816 33,002 43,922 39,922 48,6370 48,3310 0 _ _ ---'----- 127_336 142,058 -"'---'O 153,449 - 153,083 =_138,058 _ NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS 40 _,A� I■ V OVA TOTAL CITY OF IOWA CITY FY87 OPERATING BUDGET EXPENDITURES 11220 HUMAN RELATIONS PERSONAL SEPVICES: TRANSFER TO: FTE BUDGET NONE 0 --- ------ --------- TOTAL 0 FY86 FY87 $ 1.00 1.00 21,560 T 1.00 1.00 24,704 ECTOR 1.00 1.00 38,66 600 6,130 INTRA—CITY CHARGEBACKS: 4;926 390 E 482 VEHICLE REPLACEMENT — WORD PROCESSING 0 3.00 3.00 102,022 ADMINISTRATIVE OVERHEAD 0 CBD MAINTENANCE 0 TOTAL 397 41 CAPITAL OUTLAY: NONE 0 TOTAL 0 PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: HUMAN RELATIONS PROGRAM: POLICY 8 ADMINISTRATION DIVISION: CIVIL SERVICE COMMISSION DIVISION PURPOSE: The function of the Civil Service Commission is the implementation of the Iowa Civil Service Code for City employees in covered positions. The Commission is empowered to certify applicants as qualified for appointment to Civil Service positions within City employment and to provide appeal rights for covered employees in all matters related to suspension, demotion or discharge. DIVISION GOAL: Work in conjunction with the Human Relations Department in certifying candidates as eligible to fill vacant City positions; conduct hearings upon appeal of disciplinary actions; and perform other activities as specified by Iowa Civil Service Code. GENERAL DIVISION OBJECTIVES: 1. Certify lists of candidates eligible for appointment to Civil Service positions. 2. Maintain current promotional lists for all Police and Fire Department positions. 3. Conduct hearings upon notice of appeal and within time limits specified by Iowa Code. 4. Increase the expertise of Commission members in recommending and participating in selection proce- dures. S. Continue the use of assessment center techniques in selection procedures to the extent possible within staffing constraints. DIVISION ANALYSIS: The level of promotional and entry level testing for Police and Fire Department positions will substan- tially affect the Commission's work load. Use of assessment centers as a selection technique is highly dependent upon staff time availability. 42 A F PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: CITY MANAGER PROGRAM: POLICY 8 ADMINISTRATION DIVISION: BROADBAND TELECOMMUNICATIONS DIVISION PURPOSE: The Broadband Telecommunications Specialist (BTS) facilitates and oversees the continued operation of the Broadband Telecommunications Network (BTN) for the City in cooperation with the Broadband Telecommunica- tions Commission (BTC) so as to maximize the benefits of cable television to the City of Iowa City. DIVISION GOALS: Monitor and oversee the cable company and the BTN and facilitate and coordinate BTN uses, especially access channel programming services, government channel 29 programming and institutional and interactive applica- tions of cable. GENERAL DIVISION OBJECTIVES: 1. Continued investigation and/or resolution of citizen complaints within 30 days. 2. Monitor BTN progress and development, including interconnections. 3. Assure pertinent BTN information is available for public inspection upon reasonable request. 4. Advise, assist, facilitate and promote the funding, operation and usage of access channels. 5. Identify, contact, train and/or assure training of potential access channel users; produce, supervise and/or assist in the production of access channel programming, especially for Government Access Channel 29. 6. Continue staffing support for the Broadband Telecommunications Commission. NEW DIVISION OBJECTIVES: 1. Select a non-profit organization (NPO) to operate the local access channel (26) and assist the NPO to initiate operations. 43 I ` I I I I 70 PERFORIONCE MEASUREMENTS: Proj. FY81 FY82 FY83 FY84 FY85 FY86 FY87 1. Citizen Complaints (Avg. no. of hrs. per month) 20 9 9 10 5 4 4 2. Monitoring System & Staffing BTC A. Monitoring cable system (Hrs/Month) 12 10 10 15 8 5 5 B. Staffing cable commission (Hrs/Month) 10 12 12 20 45 40 40 3. Information Legislation Resource Function A. Local info. requests/drafting responses (Hrs/Mo) 20 32 32 40 15 13 13 B. Nonlocal info. requests & issues (Hrs/Month) 8 10 12 16 15 10 10 C. Speaking engagements (Hrs/Month) 2 7 10 3 2 2 2 4. Access Channels Productions & Development A. Consulting on local govt. and public 20 40 40 50 50 40 40 productions (Hrs/Month) B. Research & development of all access channels 31 60 62 65 52 65 55 and NPO applications, policies, designs (Hrs/Month) C. Research and develop interactive and INET appli- 20 40 50 cations. S. Access Training Equip. & Supervision A. Citizens trained in workshops 15 10 10 6 8 4 6 per month B. Testing graduates of workshops (No. Hrs/Month) 16 12 12 2 5 4 6 C. Equipment trouble -shooting & repair (Hrs/Month) 6 10 6 9 9 10 6 6. Monitoring FCC, Court Decisions, Legislation (Hrs/Month) 6 3 3 44 Ell ti v 7. Access Channel Growth (Hrs. per mo. on Ch.) A. Library Ch. 20 B. Public Acces Ch. 26 C. Educational Ch. 27 D. Government Ch. 29 (Variety and quality upgraded with govt. programs tape exchange with other agencies). *672 hours equals 24 hours per day 45 Proj. FY81 FY82 FY83 FY84 FY85 FY86 FY87 56 280 320 672* 672* 672* 672* 48 160 200 100 150 200 250 8 20 40 200 225 250 275 12 320 400 672* 672* 672* 672* -,A. r - NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS 46 of cA CITY OF IOWA CITY FY87 OPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY 11230 BROADBAND TELECOMMUNICATIONS EXPENDITURES: -- FY86 BUDGETD BUDGET ---- ESTIMATE -- FY87 BUDGET -- - ACTUAL REQUEST BUDGET PERSONAL SERVICES COMMODITIES 41,895 1,785 43,066 2,076 43,066 52,112 51,922 SERVICES AND CHARGES CAPITAL OUTLAY 10,460 10,741 2 076 10;741 11,591 10,751 TRANSFERS OUT 200 16,467 220 25,518 25,518 24,487 26,414 TOTAL 70,807 81,621 81,621 90,515 ----- 91,192 NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS 46 of cA CITY OF IOWA CITY FY87 OPERATING BUDGET EXPENDITURES 11230 BROADBAND TELECOMMUNICATIONS PERSONAL SERVICES: TRANSFER TO: FTE BUDGET LIBRARY AV ASSIST --- ------ BBT EQUIP REPLACE RESERVE FINANCE ADMIN FY86 FY87 $ TOTAL BROADBAND TELE. SPECIALIST 1.00 1.00 29,593 PRODUCTION COORDINATOR — BTC (PT) .75 .75 14,745 TEMPORARIES 450 LONGEVITY 200 IPERS 2;142 13,451 7,500 --- 5_463 26,414 HEALTH INSURANCE 1,313 INTRA—CITY CHARGEBACKS: LIFE INSURANCE 109 DISABILITY INSURANCE 168 VEHICLE OPERATIONS 61 ------ VEHICLE REPLACEMENT 0 TOTAL 1.75 1.75 51,922 WORD PROCESSING 0 ADMINISTRATIVE OVERHEAD 3,953 CBD MAINTENANCE 0 NONE 47 TOTAL 4,014 CAPITAL OUTLAY: TOTAL -,J: r �o PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: CITY MANAGER PROGRAM: POLICY d ADMINISTRATION DIVISION: BROADBAND TELECOMMUNICATIONS COMMISSION DIVISION PURPOSE: The Broadband Telecommunications Commission (BTC) serves as an advisory body to the City Council. The BTC reviews, evaluates, researches and makes recommendations on policies, rules, regulations, ordinances, and budgets relating to matters involving cable TV and the grantee. The Commission resolves disputes between all conflicting parties concerning cable TV. The Commission ensures that all rules, records and rates pertaining to cable TV are available for public inspection, and exercises broad responsibility for the development of cable TV policies, especially ensuring maximum utilization of the local access cable TV programming of the public, government and educational access channels. DIVISION GOAL: Monitor and oversee performance of the franchise and the Broadband Telecommunications Network (BTN) and _ facilitate use of the network, especially in the area of access channel programming. f DIVISION OBJECTIVES: I. Ongoing review of rates, regulations, legislation and rules concerning cable TV and grantee and recommend action to City Council. 2. Provide a forum for resolution of disputes, act as mediator and establish and administer sanctions as necessary to ensure compliance with franchise agreement. 3. Ensure all rates, rules, regulations and policies involving cable TV are available for public inspec- tion. 4. Develop ongoing rules, policies and recommendations as necessary to ensure the best cable system and access channel usage for the Iowa City community; confer and advise on matters of interconnection with the Iowa City BTN. 5. Investigate, recommend and/or assist in the development of future cable directions and applications. °I i 48 PROGRAM DIVISION STATEMENT _ FUND: GENERAL DEPARTMENT: FINANCE PROGRAM: POLICY & ADMINISTRATION DIVISION: ADMINISTRATION DIVISION PURPOSE: Provide supervisory and secretarial support for the Finance Department, and coordinate the annual budget process, the risk management program for all City departments, and daily investment activities. ai DIVISION GOAL: x'4 Supervise the preparation of accurate and timely financial information which can be utilized effectively by the City Council and City staff in making managerial decisions, and supervise and monitor centralized w support services and the Parking Systems. ri GENERAL DIVISION OBJECTIVES: 1. Assure adequate budgetary control by reviewing and controlling all budget amendments and continuing to T monitor all receipts and expenditures. 2. Coordinate risk management program of risk analysis, insurance purchases and claims analysis. 3. Annually update five year financial projections. 4. -Assure best return on investment of financial instruments. — 5. Monitor Finance Divisions' performance on respective Division Objectives. PERFORMANCE MEASUREMENT: I 1. Timely reports to City Manager on budget amendment requests and any problem areas in receipts or expenditures. 2. Coordination with Safety Committee, annual analysis of insurance portfolio, quarterly claim reports _ with analysis of losses. 3. Preparation of financial projections report for use by City Council in its annual goal setting ses- sion. — 4. Performance of Finance Divisions on the respective objectives. DIVISION ANALYSIS: Completion of these objectives will allow the Finance Department to effectively attain its goals and provide support to the City Council and City staff. V 49 °Q — I r CITY OF IOWA CITY FY87 OPERATING BUDGET I NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS 50 RECEIPTS AND EXPENDITURES SUMMARY 11310 FINANCE ADMINISTRATION EXPENDITURES: _ -- FY66 BUDGET ---- ---- FY87 BUDGET ---- FY85 ADOPTED REVISED DEPT FINAL ACTUAL BUDGET ESTIMATE REQUEST BUDGET PERSONAL SERVICES 105,986 143,864 143,864 155,274 155,274 COMMODITIES 1,543 1,100 1,100 1,030 1,070 SERVICES AND CHARGES 11,134 7,671 7,671 8,845 9,166 175 CAPITAL OUTLAY TRANSFERS OUT 22,582 0 1,035,789 --------- 0 _-904,816 820 "--- ---0 802,201 --------- TOTAL --790,807 932,052 1,188,424 1,057,451 165,969 967,886 I NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS 50 FY87TOPERATIING BUDGET 11310 FINANCED ADMINISTRATION PERSONAL SERVICES: TRANSFER T0: FTE BUDGET JCCOG - CITY'S SHARE -'- TRANSIT LEVY FY86 FY87 $ TRRANSIT SUBSIDY 1.00 1.00 22,387 TOTAL ADMI 1.00 1.00 24,660 1.00 1.00 31,362 1.00 1.00 521567 400 100 550 8,645 81332 745 TOTAL 4.00 4.00 155,274 51 34,917 380,077 85,307 301,900 802,201 INTRA -CITY CHARGEBACKS: VEHICLE OPERATIONS 280 VEHICLE REPLACEMENT WORD GOVERHEAD 0 0 CBD MAINTENANCE 0 TOTAL 287 CAPITAL OUTLAY: SECRETARIAL CHAIR 175 TOTAL 175 PROGRAM DIVISIO14 STATEMENT FUND: GE14ERAL DEPARTMENT: FINANCE PROGRAM: POLICY 8 ADMINISTRATION DIVISION: ACCOUNTING 8 REPORTING (INCLUDING DATA PROCESSING) DIVISION PURPOSE: The purpose of the Accounting and Reporting Division is accurate and comprehensive accountability and reporting of the financial activities for all City operations and divisions. DIVISION GOAL: Process and provide comprehensive financial information to all City operations in an efficient and effective manner. GENERAL DIVISION OBJECTIVES: 1. Establish and maintain accountability for the increasing number of federal and state assisted projects and provide quarterly reporting of grant/project funds to appropriate departments. 2. Maintain or reduce the number of accounts payable, payroll, housing authority and special checking account checks voided to under one percent annually. 3. Maintain and provide fixed asset documentation and comparative information to all departments quarterly. NEW DIVISION OBJECTIVES: 1. Provide applications software, training, development, and maintenance to all approved central data processing users. PERFORMANCE MEASUREMENTS: GRANTS/PROJECTS FY79 FY80 FY81 FY82 FY83 FY84 FY85 1. Federal Grants 8 12 18 17 25 23 29 State Grants 9 13 11 8 7 7 11 Other Grants/Projects 1 3 2 3 3 4 5 rs 's sr 9 'z 'R 7ff 52 _�-Q 2. Check Type: ACCOUNTS PAYABLE PAYROLL HOUSING AUTHORITY OTHERS Checks: Issued Voided % Issued Voided % Issued Voided % Issued Voided % FY80 7,801 195 2.5 15,462 93 .6 1,614 47 2.9 20 2 10.0 FY81 9,731 181 1.8 14,929 176 1.2 1,928 67 3.5 41 1 2.4 FY82 7,869 185 2.4 15,689 28 .2 2,132 67 3.1 95 8 8.4 FY83 8,053 164 2.0 15,783 29 .2 2,270 44 1.9 329 1 FY84 9,747 62 .6 16,742 35 .2 2,329 33 1.4 373 9 .3 2.4 FY85 11,019 80 .7 15,675 38 .2 2,455 26 1.1 107 5 4.7 3. Fixed Assets Documentation ASSETS ACTUAL VALUE FY80 976 $26,413,652 FY81 11010 27,830,477 FY82 1,165 43,348,038 FY83 1,292 51,666,680 FY84 1,495 54,040,668 FY85 1,586 55,656,780 ANALYSIS: Fixed assets are carried at original cost, or at fair market value when received as donated properties. The City follows the policy of not capitalizing streets, bridges, lighting systems, sidewalks, storm sewers and individual assets with a cost of less than $500. 53 EXPENDITURES: PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY TOTAL NOTE: SEE CITY OF IOWA CITY FY87 OPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY 11320 ACCOUNTING & REPORTING -- FY86 BUDGET ---- ---- FY87 BUDGET ---- BUDGET ACTUAL BUDGETD ESTIMATE REQUEST 188,949 252,950 203,243 213,528 213,528 11306 12,110 11461 1,587 1,587 41,282 76,614 41,083 43,303 44,361 0 80,300 800 220 0 231,537 421,974 246,587 258,638 259,476 RECEIPT SUMMARY FOR DETAILED RECEIPTS 54 c� a TOTAL CITY OF IOWA CITY FY87 OPERATING BUDGET EXPENDITURES 11320 ACCOUNTING & REPORTING PERSONAL SERVICES: TRANSFER TO: FTE BUDGET NONE TOTAL 0 'I FY86 FY87 $, C7 OUNTING 1.00 1.00 17,766 it ACCOUNTIN 1.00 1.00 20,415 COUNTING 2.00 2.00 41,678 1.00 1.00 25,015 w UNTING 1.00 1.00 23,672 32 1.00 1.00 ,707 UNTING (PT) .50 .50 11,500 INTRA -CITY CHARGEBACKS: ri 1,975 VEHICLE OPERATIONS 0 12,414 VEHICLE REPLACEMENT 0 9,185 WORD PROCESSING 0 - 14,956 ADMINISTRATIVE OVERHEAD 0 49118 CBD MAINTENANCE 0 E ----- ----- --------- 7.50 7.50 213,528 TOTAL 0 1 CAPITAL OUTLAY: NONE 0 TOTAL 0 i V 55 8 CITY OF IOWA CITY FY87 OPERATING BUDGET RECEIPTS DDATAEPROCESSINGUMMARY _ EXPENDITURES: -- FY86 BUDGET ---- ---- FY87 BUDGET ---- FY85 ADOPTED ACTUAL BUDGET REVISED ESTIMATE DEPT REQUEST FINAL BUDGET PERSONAL SERVICES 29,362 0 0 49,707 10,649 53,260 10,738 53,260 8,371 COMMODITIES SERVICES AND CHARGES 51361 28,804 0 35,531 76,500 39,044 40,949 70,460 CAPITAL OUTLAY 290 0 _--56_610 TOTAL 63,817 0 _________ 172,387 159,652 --------- 173,040 NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS J i ' 1 i i i= 56 8 CITY OF IOWA CITY FY87 OPERATING BUDGET EXPENDITURES 11370 DATA PROCESSING PERSONAL SERVICES: FTE BUDGET NONE FY86 FY87 $ SYSTEMS SPECIALIST 1.00 1.00 20,773 INFORMATION SPECIALIST 1.00 1.00 23;621 FICA IPERS HEALTH INSURANCE LIFE INSURANCE DISABILITY INSURANCE TOTAL 3 174 2;488 2,119 ------252 2.00 2.00 53,260 57 TRANSFER TO: TOTAL INTRA -CITY CHAR VEHICLE OPERATIONS VEHICLE REPLACEMENT WORD PROCESSING ADMINISTRATIVE OVERHEAD CBD MAINTENANCE TOTAL CAPITAL OUTLAY: BBT COMMUNICATION CABLING REPLACE TAPE DRIVE 5 COMPUTER TERMINALS TOTAL 0 0 0 0 0 y 56;360 4_650 - 70,460 a N _ PROGRAM DIVISION STATEMENT rFUND: GENERAL DEPARTMENT: FINANCE _ PROGRAM: POLICY & ADMINISTRATION DIVISION: CENTRAL PROCUREMENT & SERVICES DIVISION PURPOSE: The function of the Central Procurement and Services Division is to provide all departments of the City with communications, centralized support services including procurement, office supplies, telephone and radio printing, mail, and photo identification cards. I DIVISION GOAL: j Provide the varied support services stated above in such a manner that the operating efficiencies of the City —' as a whole and each division as a unit are enhanced. _ GENERAL DIVISION OBJECTIVES: 1. Provide an annual report that reflects cost effectiveness of the Central Procurement & Services Division. — 2. Respond to all inquiries and/or requests for assistance on a timely basis. — NEW DIVISION OBJECTIVE: 1. Evaluate automated procurement software for better, more cost-effective procurement services by June 1987. PERFORMANCE MEASUREMENTS: Projected Proposed u FY82 FY83 FY84 FY85 FY86 FY87 Orders processed 603 Funds committed 971,840 814 835 775 775 1,353,553 2,813,228* 1,981,022 2,000,000 775 2,000,000 Print Shop (Impressions) 1,608,777 2,119,050 2,071,184 2,091,316 2,100,000 2,100,000 Copier (Impressions) 428,188 505,619 574,047 679,354 700,000 720,000 Mail (Pieces) ---- 218,699 254,517 264,670 270,000 270,000 *Transit Equipment Acquisition DIVISION ANALYSIS: Staff time will be spent on continuing to be more available to departments for assistance and establishing _ increased City wide usage contracts. 58 r 11, CITY OF IOWA CITY FY87 OPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY 11330 CENTRAL PROCUREMENT & SERVICES EXPENDITURES: ---- FY86 BUDGET ---- ---- FY87 BUDGET ---- FYB5 ADOPTED REVISED DEPT FINAL ACTUAL BUDGET ESTIMATE REQUEST BUDGET PERSONAL SERVICES 125,261 131,820 131,820 137,963 137,963 COMMODITIES 1,284 1,490 1,490 1,565 11565 SERVICES AND CHARGES 55,258 63,035 62,437 61,497 61,397 CAPITAL OUTLAY 150 1,300 1,300 22,000 0 TOTAL 181,953 197,645 197,047 223,025 200,925 NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS 59 i TOTAL -1 60 CAPITAL OUTLAY: NONE 0 TOTAL CITY OF IOWA CITY FY87 OPERATING BUDGET p EXPENDITURES �Y 11330 CENTRAL PROCUREMENT & SERVICES PERSONAL SERVICES: TRANSFER TO: FTE BUDGET --- ------ NONE 0 FY86FY87 $ --------- TOTAL p PURCHASING 1.00 1.00 18,380 OPERATOR 1.00 1.00 18,380 1.00 1.00 21,941 1.00 1.00 32,965 BOARD (PT) 1.12 1.12 191232 1,500 350 INTRA—CITY CHARGEBACKS: 1,389 81062 VEHICLE OPERATIONS 0 5,795 VEHICLE REPLACEMENT 0 9,276 WORD GOVERHEAD 0 ___ _ __ __ ______521 CBD MAINTENANCE 0 5.12 5.12 137,963 ________= TOTAL - n 60 CAPITAL OUTLAY: NONE 0 TOTAL i PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: FINANCE PROGRAM: POLICY 8 ADMINISTRATION DIVISION: TREASURY DIVISION PURPOSE: Provide accurate records, timely billings and reasonable collection of unpaid accounts for utility and parking customers; and utilize full banking and investment services so that all cash transactions, including investments, are secured and recorded and yield maximum income opportunities. DIVISION GOAL: Meet all billing and collection schedules using information which reflects the customer's status, invest 100% of idle funds, and generate statistical and financial reports necessary for analysis of treasury activities. GENERAL DIVISION OBJECTIVES: 1. Forecast major receipts and monitor the daily banking activity to maximize investment opportunities. 2. Schedule the billing and collection procedures for utility fees and parking fines so that all accounts are current and decrease uncollectible amounts. 3. Monitor utility uncollectible accounts to determine increase/decrease based on new procedures vs. procedures prior to November 1983 and complete a three-year comparison in November 1986. NEW DIVISION OBJECTIVES: 1. Review utility and traffic procedures and fees to establish necessity and suitability based on customer service, division productivity and cost to City. Recommendations on any changes to Finance Director by March 30, 1987. 2. Complete method of reconciling computer statistics on parking tickets with actual fines issued, receipts and manual transactions by February 1, 1987. i 61 a PERFORIIA14CE MEASUREMENT: _ Actual Actual Actual Actual 1st Quarter Projected l� FY82 FY83 FY84 FY85 FY86 FY87 J\ Cash Register Transactions 33,305 50,895 48,521 57,404 13,044 58,552 _ Utility Billings 76,106 81,026 84,700 88,922 22,035 90,700 Billing Corrections 195 125 42 128 Account Changes 3,809 5,775 6,052 3,101 1,507 4,564 Hearing Letters 3,500 8,017 8,931 9,143 2,438 9,325 - Shutoff Notices 625 1,276 1,571 1,551 506 1,788 % Collected 99.9% 99.9% 97.8% 98.3% 101.6% 99.9% Parking Tickets Issued 150,658 126,237 139,277 152,766 41,750 167,000 0 Tickets Paid 97,255 93,1nO 105,843 116,356 29,037 125,250 0 of Billings Mailed 26,800 54,276 52,038 61,965 10,804 66,922 % Collected 60.8% 73% 76% 76.45% 69.5% 75% Investments at Year End $12,075,873 $17,765,594 $17,900,971 $16,173,581 $14,086,260 $17,215,093 -, Average Yield 13.635% 10.123% 10.5% 12.05% 10.00% 11.00% Interest Income $1,860,056 $1,614,952 $1,807,508 $2,230,976 $398,624 $1,600,000 Investment Transactions 827 538 543 750 105 650 DIVISION ANALYSIS: _ Cash register transactions are directly related to user fees and individual billings. If more user fees are - assessed individuals in FY87, the transactions will increase. Utility activity has been projected at a 2% increase over FY85, a slower rate than previous years could increase collection letters due to decreased new construction. The economic outlook and shut offs and has had that effect (negatively) in the first quarter of FY86. The number of parking tickets is better public relations could reduce this continuing to rise and the reasons figure. Interest should be assessed in the event that due to lower interest rates I I - I - and probable lower account income is balances. projected 28.3% less than FY85 receipts i NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS 63 L CITY OF IOWA CITY FY87 OPERATING BUDGET RECEIPTS AND EXPENDITURESSUMMARY 340 TREASURY EXPENDITURES: ____ FY86 BUDGET ---- ---- FY87 DEPT BUDGET ---- FINAL FY85 ACTUAL ADOPTED BUDGET REVISED ESTIMATE REQUEST BUDGET PERSONAL SERVICES 2521741 262; 889 299 2621299 1 889 271,975 4 529 271;975 COMMODITIES SERVICES AND CHARGES 13,4148 15,1650 14,5290 15,840 1y�970 CAPITAL OUTLAY _ _ _ _ 279_353 278,717 292,898 293,865 TOTAL —267,739 — — NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS 63 L r TOTAL CITY OF IOWA CITY FY87 OPERATING BUDGET EXPENDITURES 11340 TREASURY PERSONAL SERVICES: TRANSFER TO: FTE BUDGET NONE TOTAL FY86 FY87 $ _ 1.00 1.00 14,472 SURY 3.00 3.00 54,998 ASURY 2.00 2.00 38,116 TREASURY 1.00 1.00 19,525 S.UTILITIE 1.00 1.00 20,415 P. 1.00 1.00 18,831 1.00 1.00 21,412 INTRA -CITY CHARGEBACKS: 1.00 1.00 32,965 0 275 VEHICLE OPERATIONS 0 1,180 VEHICLE REPLACEMENT 0 21175 WORD PROCESSING 15,887 ADMINISTRATIVE OVERHEAD 0 121158 CBD MAINTENANCE 20,247 602 'E TOTAL 0 ----- ----- - --_1,271 _------- 11.00 11.00 274,529 64 CAPITAL OUTLAY: 2 CALCULATORSRMINALS 2,320 TOTAL 2,970 -llk PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: FINANCE PROGRAM: POLICY 8 ADMINISTRATION DIVISION: WORD PROCESSING DIVISION PURPOSE: The function of the Word Processing Center is to provide centralized dictation and typing services to City departments. 4, DIVISION GOALS: Produce typewritten documents for City departments in an efficient, accurate and timely manner through the .� combination of the efforts of trained word processing specialists and the use of text editing typewriters and related word processing equipment. GENERAL DIVISION OBJECTIVES: 1. Maintain an average monthly turnaround time for centrally dictated work of four or fewer hours, based ` on a 25% sampling.— 2. Have no more than 3% of total production returned for correction of typographic errors only (excluding draft documents). 3. Maintain past production levels or exceed them depending on workload. PERFORMANCE MEASUREMENTS: Est. Projected FY81 FY82 FY83 FY84 FY85 FY86 FY87 — Average Turnaround 3.2 3.1 3.4 3.5 3.4 3.5 3.5 (Hours) % of Total Production Returned for Typo 2.1 2.3 2.7 2.6 2.4 2.5 2.5 Correction Only Average Monthly 1987 2221 2718 2750 2720 2750 2750 Production (Pages) DIVISION ANALYSIS Emphasis in FY87 will be toward a continued refinement of procedures to increase efficiency in the Word Processing Center as technical knowledge of the word processing equipment increases. 65 I Mrs NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS 66 �e CITY OF IOWA CITY FY87 OPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY 11360 WORD PROCESSING 'NDITURES: ---- FY86 BUDGET ---- ---- FY87 BUDGET ---- FY85 ADOPTED REVISED DEPT FINAL ACTUAL BUDGET ESTIMATE REQUEST BUDGET PERSONAL SERVICES 92,785 97,177 94,677 99,410 97,410 SERVICESIAND 037 537 716 CHARGES 22,643 23 25 21 X235 23 716 X235 .I CAPITAL OUTLAY 0 8;800 8;800 --------- TOTAL --------- --------- 118,027 131,649 --------- 131,649 --------- 124,061 124,061 NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS 66 r 9 CITY OF IOWA CITY FY87 OPERATING BUDGET EXPENDITURES 11360 WORD PROCESSING PERSONAL SERVICES: TRANSFER TO: 0 FTE BUDGET NONE --------- --- TOTAL� r CITY OF IOWA CITY FY87 OPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY 11400 RISK MANAGEMENT EXPENDITURES: 6 BUDREVY87 BUDGEFINAL FY85 ADOPTEDISED ACTUAL BUDGET ESTIMATE DEPT REQUEST BUDGET SERVICES AND CHARGES 453,776 355,300 708,062 __ 1,098,857 TOTAL 453_776 355_300 708_062 1_098_857 __882,438 882,438 NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS m PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: PARKS 8 RECREATION PROGRAM: DIVISION: GOVERNMENT BUILDINGS DIVISION PURPOSE: The function of the Government Buildings Division is to provide cleaning, general maintenance, and routine repair services for the Civic Center (except the Fire Department), Davis Building, and Public Works offices in the United Federal Building. DIVISION GOAL: Provide maintenance services in a cost-efficient manner for all government buildings. GENERAL DIVISION OBJECTIVES: 1. Take action on government building service requests or complaints within one week 90% of the time. 2. Initiate a biannual departmental survey in which 75% of the respondents rate the cleaning performance in government buildings as good or excellent. 3. Government Buildings employees to attend two low cost workshops before June 1987, that will improve their technical expertise for their maintenance responsibilities. 4. Increase utilization of referrals from the Courts of persons assigned to do community service work. PERFORMANCE MEASUREMENTS: 1. Record and evaluate quarterly all complaints about the condition of buildings to determine where corrective measures should be taken. 2. We will attempt to reduce complaints by 20% for the year. Complaints are now averaging three per month. 69 a r - CITY OF IOWA CITY FY87 OPERATING BUDGET NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS 70 RECEIPTS AND EXPENDITURES SUMMARY 11500 GOVERNMENT BUILDINGS EXPENDITURES: __ -- FY86 BUDGET ---- ---- FY87 BUDGET ---- FY85 ADOPTED REVISED DEPT FINAL ACTUAL BUDGET ESTIMATE REQUEST BUDGET PERSONAL SERVICES 39,564 7,200 41,174 10,672 41,174 10,672 43,607 7,362 43,407 9,040 COMMODITIES SERVICES AND CHARGES 70,780 113,390 117,148 46,336 114,0230 CAPITAL OUTLAY 2,223 0 0 0 0 TRANSFERS OUT 0 O --------0 -------- TOTAL 119,767 --------0 165,236 168,994 97,305 166,470 NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS 70 i CAPITAL OUTLAY: NONE --------0 TOTAL0 CITY OF IOWA CITY FY87 OPERATING BUDGET EXPENDITURES 11500 GOVERNMENT BUILDINGS PERSONAL SERVICES: TRANSFER TO: FTE BUDGET NONE --------0 TOTAL O FY86 FY87 $ - M.W.I-RECREATION & GVMT BLDGS 2.00 2.00 33,548 1 700 TEMPORARIES 100 OVERTIME 475 LONGEVITY 2 FICA IPERS 1,,935527 2,893 INTRA -CITY CHARGEBACKS: HEALTH INSURANCE LIFE INSURANCE DISABILITY INSURANCE 196 VEHICLE OPERATIONS 4 VEHICLE REPLACEMENT 0 TOTAL 2.00 2.00 43,407 WORD PROCESSING ADMINISTRATIVE OVERHEAD 0 CBD MAINTENANCE TOTAL 4 CAPITAL OUTLAY: NONE --------0 TOTAL0 PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: CITY MANAGER I� PROGRAM: POLICY & ADMINISTRATION DIVISION: CIVIL RIGHTS DIVISION PURPOSE: i Process and investigate complaints of discrimination; provide staff support for the Iowa City Human Rights Commission; monitor the City's Contract Compliance Program and Women and Minority Business Enterprise Program. I DIVISION GOAL: Facilitate timely disposition of all citizens' discrimination complaints and ensure that all citizens are aware of their civil rights and the community resources available to assist them in exercising those — rights. I GENERAL DIVISION OBJECTIVES: i 1. Investigate formal complaints and submit case summaries to the Legal Department within 120 days. 2. Resolve informal complaints independently or in conjunction with the Commissioners within 30 days. 3. Attend all Commission meetings and provide staff support for the Commission. 4. Monitor the City's contract compliance program. 5. Network and communicate with other local Commissions as well as the State Commission in an effort to increase the effectiveness of the local Commission. 6. Write and distribute four newsletters. 7. Monitor the City's Women and Minority Business Enterprise Program with an objective of 3% participati- on. O. Coordinate at least one Commissioners' training session. 9. Continue to participate within the Association of Iowa Human Rights Agencies. 10. Complete the investigation and disposition of all housing complaints within 90 days. 11. Reach greater numbers of residents through our speakers bureau for the purpose of apprising these residents of their rights and responsibilities. I NEW DIVISION OBJECTIVES: Tape one Human Rights cable TV show each month. — 72 2nd qtr. PERFORMANCE MEASUREMENTS: FY81 FY82 FY83 FY84 FY85 FY86 1. Routine responses to citizen inquiries 10.3 13.41 13.6 23.8 18.8 21.2 per month11 23 24 12 2, Formal complaints 19 14 18 E1 8 cases opened 15 17 16 3,50 — cases closed 2.84 5.62 5,00 — average time to legal (months) 9 10.88 15.93 128.4 18.19 3 „I — average time to closure (months) is 18 1 1 1 3. Complaints resolved informally 3 3 average time to resolution (working days) 0.725% 0.005% 0.0020% 0.25% 4. Percent of total City purchasing from W/MBE's 12 15 4 ) 5. Contract Compliance - Affirmative Action NA 6 Programs Reviewed it .j DIVISION ANALYSIS: went to Legal was higher than four months because of two cases that required The average time before casesWith one an in complainant and with amount the other to i the vestigate. igator and theef Respondent's attorney disagreed withton what was FI "relevant" information to request and receive as part of the investi9iMBE contractor on the Mass Transit — The 0.72514 figure for W/MBE utilization in FY83 included work by a pursue a means of raising the percentage of goods and services purchased from facility. Staff continues to W/MBEs. r NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS J J i i 14 ■—li CITY OF IOWA CITY -. FY87 OPERATING BUDGET RECEIPTSANDEXPENDITURES SUMMARY CIVIL _ EXPENDITURES: -- FY86 BUDGET ---- ---- FY87 BUDGET ---- FY85 ADOPTED ACTUAL BUDGET REVISED ESTIMATE DEPT REQUEST FINAL BUDGET PERSONAL SERVICES 26,842 27,427 434 27,427 434 28,645 5,23 28,645 COMMODITIES SERVICES AND CHARGES 425 5,350 3,896 3,896 4,050 3,8 0 CAPITAL OUTLAY _________ ______ ____ TOTAL ----0 ------ ------- 31,757 33,222 --_33,022 --_32,617 =_-31,757 NOTE: SEE ADMINISTRATIVE RECEIPT SUMMARY FOR DETAILED RECEIPTS J J i i 14 ■—li r 75 CAPITAL OUTLAY: NONE --------0 TOTAL 0 -I CITY OF IOWA CITY FY87 OPERATING BUDGET EXPENDITURES 11600 CIVIL RIGHTS TRANSFER T0: PERSONAL SERVICES: FTE BUDGET NONE _______ 0 -------- TOTAL 0 FY86 FY87 $ --------- CIVIL RIGHTS SPECIALIST 1.00 1.00 23,200 LONGEVITY 1,660 FICA 1,294 IPERS 2,064 HEALTH INSURANCE LIFE INSURANCE 134 INTRA—CITY CRARGEBACKS: DISABILITY INSURANCE _ _ _________ 130 TOTAL 1.00 1.00 _ —28,645 VEHICLE OPERATIONS VEHICLE REPLACEMENT ______ _________ ----- — WORD PROCESSING 0 0 ADMINISTRATIVE COVERHEAD 0 TOTAL 137 75 CAPITAL OUTLAY: NONE --------0 TOTAL 0 -I r - 0i PROGRAM DIVISION STATEMENT NIS FUND: GENERAL DEPARTMENT: CITY MANAGER PROGRAM: POLICY & ADMINISTRATION DIVISION: HUMAN RIGHTS COMMISSION i COMMISSION PURPOSE: Enforce the City's Human Rights ordinance in an effective and responsible manner and inform and educate the community regarding non-discrimination and City prohibitions against illegal discrimination. COMMISSION GOAL: _ Become more extensively utilized as a resource by residents seeking an investigation into their allegations l of discrimination, and by those segments of the community who need to be informed on how to abide by the City's non-discrimination ordinance. I _ GENERAL COMMISSION OBJECTIVES: i I I 1. Have new public service announcements aired every month on the local radio and cable TV stations. I 2. Revise and distribute Commission brochures throughout the City by the end of the first quarter. 3. Continue to solicit speaking engagement requests as an ongoing activity. 4. Attend one civil rights workshop, which may include attending an in-house training program. 5. Conclude work on discrimination complaints within eight weeks from the receipt of the investigative report. 6. Review the City's non-discrimination ordinance and recommend revisions, if necessary. 7. Review the City's affirmative action reports and make recommendations regarding program implementation. NEN COMMISSION OBJECTIVES: i 1. Study the number of inquiries and complaints filed by protected classes recently added to the Ordi- nance. t- IA HOME & COMMUNITY ENVIRONMENT Planning & Program Development Engineering Public Works Administration C.B.D. Maintenance Energy Conservation Traffic Engineering Street System Maintenance Forestry Cemetery n �t n PROGRAM DIVISION STATEMENT FUND: INTERGOVERNMENTAL DEPARTMENT: PLANNING & PROGRAM DEVELOPMENT PROGRAM: HOME & COMMUNITY ENVIRONMENT DIVISION: ADMINISTRATION — DIVISION PURPOSE: Provide administrative direction and support to the various divisions of this department and coordinate the efforts of this department in providing staff support to other departments and agencies responsible for direct public services. DIVISION GOAL: Provide an effective and efficient level of management in the support and completion of the departmental divisions' objectives and ensure a high level of staff support to other departments and agencies in the provision of public services. _ GENERAL DIVISION OBJECTIVES: 1. Provide an appropriate allocation of staff resources within each division to meet their divisional objectives. — 2. Ensure the timely completion of the divisions' objectives and individuals' work assignments. PERFORMANCE MEASUREMENTS: 1. Weekly meetings with division heads will be held to identify staffing problems. The assignment or coordination of staff activities will be made on a weekly basis as problems are identified. 2. Long-term projects will be monitored quarterly and short-term projects will be monitored as frequently as is necessary to ensure that projects and work assignments are completed on schedule. 3. Overall performance will be measured by the performance of individual divisions. DIVISION ANALYSIS: it _. None. y CITY OF IOWA CITY FY87 OPERATING BUDGET REC110DNSSUMMARY 21P.P.D. EXPENDITURES EXPENDITURES: -__- FY86 BUDGET ---- ---- FY87 BUDGET ---- FINAL PROPERTY TAX 74,405 -- 87,068 BUDGET ESTIMATE REQUEST BUDGET _ _ _74,405 ACTUAL PERSONAL SERVICES 61 535 71;630 711,630 80 524 1,628 80,524 1,576 COMMODITIES SERVICES AND CHARGES 3,325 1;500 5 841 1 500 1,500 6,620 235 .5,876 235 _--88,213 CAPITAL OUTLAY __ _ --------- 87,431 87,068 ---89 007 TOTAL 74,405 RECEIPTS: FY85 ACTUAL REVISED ESTIMATE FINAL BUDGET PROPERTY TAX 74,405 -- 87,068 -- 88,213 TOTAL _ _ _74,405 - -87,068 V 78 FY87 TOPERATING BUDGET XPENDIS 12110 P.P.D. ADMINISTRATION PERSONAL SERVICES: FTE BUDGET NONE TRANSFER TO: 0 FY86 FY87 $ TOTAL -------0 1. , 00 1.00 22450 .55 .55 11,858 .60 .60 26,002 6733 475 4,794 3,266 INTRA—CITY CHARGEBACKS: 4,478 121 VEHICLE OPERATIONS TOTAL ----- -----_347 VEHICLE REPLACEMENT 4 _2_15 2.15 80,524 WORD PROCESSING 0 �ADMINISTRATIVE OVERHEAD 0 ---_--- CBD MAINTENANCE 0 0 TOTAL 4 CAPITAL OUTLAY: EXECUTIVE CHAIR 235 TOTAL ------235 *Admin. Sec. - PPD; 55% of FTE is shown here; remainder is funded in JCCOG Admin., JCCOG Rural Planning and CDDG Metro Entitlement. **PPD Director: 60% of FTE is shown here; remainder is funded in JCCOG Admin. and CD8G i Metro Entitlement. 79 PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: PLANNING 8 PROGRAM DEVELOPMENT PROGRAM: HOME 8 COMMUNITY ENVIRONMENT DIVISION: URBAN PLANNING DIVISION PURPOSE: The purpose of the Urban Planning Division is to plan for the development and redevelopment of Iowa City consistent with existing policies and with the Comprehensive Plan. DIVISION GOAL: Assist the City Council and boards and commissions in decisions regarding development and development °1 policies in an effective and timely manner; evaluate development proposals in existing and newly developing ti areas of the City within the context of the plans and policies adopted by the Council; .assist the City Council, City Administration, and appropriate local organizations in the area of economic development for ... Iowa City; and provide information and assistance to the public on land -use planning and development issues courteously and expeditiously. GENERAL DIVISION OBJECTIVES: 1. Provide continued staff support to the Planning and Zoning Commission, the Board of Adjustment, the Riverfront Commission, the Design Review Committee, the City Council and any other boards or commis- sions assigned to the division. 2. Interpret, apply and recommend amendments to the Comprehensive Plan and the Zoning Ordinance and other related plans, policies and ordinances. 3. Review, analyze and prepare recommendations on all applications submitted making a determination whether development proposals complement or conflict with the Comprehensive Plan and other plans and policies. 4. Develop plans and policies for specific geographic areas and planning and/or development issues. 5. Respond to citizen questions concerning Zoning Ordinance and subdivision development, downtown revi- talization, Riverfront activities, and other City programs. 6. Complete disposition of urban renewal parcel and assist in program closeout. 7. Assist in land acquisition/disposition activities. B. Facilitate the development or redevelopment of downtown properties. — 9. Monitor development activities including': (a) advise developers of the impact development may have upon the Comprehensive Plan, and (b) maintain a current data base with which to amend the Comprehensive Plan j to reflect changes in trends and conditions. 10. Implement the policies and recommendations of the Urban Environment Ad Hoc Committee and the City Council. 11. Assist in the implementation of an economic development program by providing ideas, information and V support, as requested, to First Capitol Development, Inc. 80 _11k, NEN DIVISION OBJECTIVES: 1. Complete special studies related to the update or revision of the Comprehensive Plan. 2. Facilitate adoption of new subdivision regulations. 3. Create local assistance and incentive programs for economic development. PERFORMANCE MEASUREMENTS: YTO FY79 FY80 FY81 FY82 FY83 FY84 FY85 FY86 A. Subdivisions: (1) Preliminary plat 11 11 10 12 8 12 7 5 (2) Final plats 13 10 8 14 9 15 6 6 B. Large Scale Residential Developments: (1) Preliminary plans 3 3 4 4 4 3 3 1 (2) Final plans 3 6 4 5 6 2 2 1 C. Large Scale Non -Residential Developments: (1) Preliminary plans 9 1 2 5 3 3 9 2 — (2) Final plans 9 2 2 6 3 4 8 3 D. Planned Area Developments: — (1) Preliminary plans 5 - 3 3 4 2 1 1 (2) Final plans - 3 1 4 5 5 0 1 E. Street Vacations - 8 1 3 5 2 6 1 F. Annexation 1 - 1 2 2 - 2 2 G. Amendments to Code: ' (1) Zoning 2 9 9 4 5 9 3 (2) Subdivision - 1 - - 1 - 0 1 — (3) Comprehensive Plan - - - - 1 - 0 0 H. Rezonings 6 1 5 9 35 10 16 2 I. Special Reports 2 2 2 10 - 3 - - J. Variances 4 5 11 29 46 19 7 6 _ K. Special Use Permit 1 2 - - 1 - - - _ L. Special exceptions - 1 - 2 1 12 30 4 M. Interpretations 1 2 2 1 2 2 19 5 — N. Land Acquisition b Disposition: -, (1) Downtown revitali- zation parcels - - 5 1 1 0 0 (2) Other parcels 5 6 2 4 1 0. Building Permits - - 8 74 56 13 *The level of activity for the present and future fiscal years cannot be projected; however, it is assumed to continue near the present level. — 81 ry I DIVISION ANALYSIS: Effort this fiscal year will be to maintain the level of service currently provided. Immediate planning activities such as applications processed for the Planning and Zoning Commission and the Board of Adjust- ment, priority referrals from the Council and Administration, and response to public inquiries must necessarily be given priority. Two items which were deferred in FY86 through the reordering of priorities by the City Council were revision of the subdivision regulations and a Comprehensive Planschedu update. These tasks are led to be accomplished in FY87. 82 A Wi RECEIPTS: CITY OF IOWA CITY FY87 OPERATING BUDGET REVISED FINAL RECEIPTS AND EXPENDITURES SUMMARY ESTIMATE BUDGET PROPERTY TAX 12120 URBAN PLANNING & DEVELOPMENT 157,773 159,052 EXPENDITURES: _ -- FY86 BUDGET ---- ---- FY87 BUDGET ---- MISCELLANEOUS FY85 ADOPTED REVISED DEPT FINAL --'------ TOTAL ACTUAL BUDGET ESTIMATE REQUEST BUDGET PERSONAL SERVICES 126,662 155,187 155,187 159,778 159,778 COMMODITIES 1,586 2,244 2,244 21199 11988 SERVICES AND CHARGES 42,528 19,419 18,519 22,407 21,268 CAPITAL OUTLAY 450 440 440 355 220 TOTAL 171,226 177,290 176,390 184,739 183,254 RECEIPTS: 83 FY85 REVISED FINAL ACTUAL ESTIMATE BUDGET PROPERTY TAX 156,346 157,773 159,052 BUILDING & DEVELOPMENT F 13,982 18,185 23,770 MISCELLANEOUS 898 432 432 --'------ TOTAL 171,226 -----'--- 176,390 -------- - 183,254 83 -4 * ** TOTAL CITY OF IOWA CITY FY87 EXPENDITURESDGET 12120 URBAN PLANNING & DEVELOPMENT PERSONAL SERVICES: TRANSFER T0: FTE BUDGET NONE ________0 TOTAL • FY86 FY87 $ --------- PPD .50 .50 10,971 - I I 3.25 3.25 83,874 1.00 1.00 30,943 50% of FTE is shown here; remainder funded in JCCOG Admin. and JCCOG (PT) .25 .25 6,016 Planning. _ ' Four Planners funded but only 25% of one FTE Planner is shown here; 9,424 6,533 INTRACITY CHARGEBACKS: **Associate Planner: funded in CDBG Metro Entitlement. _ 10,410 315 VEHICLE OPERATIONS 727 •- V 717 VEHICLE REPLACEMENT 0 _ E _ _____ WORD PROCESSING ,0 5.00 5.00 159,778 ADMINISTRATIVE OVERHEAD 0 _---- ---_— CBD MAINTENANCE _ TOTAL 727 CAPITAL OUTLAY: - I I EXECUTIVE CHAIR ------- 2'— !2 20 TOTAL 50% of FTE is shown here; remainder funded in JCCOG Admin. and JCCOG Rural *Technical Assistant: Planning. _ Four Planners funded but only 25% of one FTE Planner is shown here; remainder _ **Associate Planner: funded in CDBG Metro Entitlement. _ V 84 a PROGRAM DIVISION STATEMENT FUND: GENERAL PROGRAM: HOME 8 COMMUNITY ENVIRONMENT DEPARTMENT: PLANNING 8 PROGRAM DEVELOPMENT DIVISION PURPOSE: DIVISION: RIVERFRONT COMMISSION Advise the City Council on all matters directly or indirectly affecting the Iowa River and land adjacent to it. DIVISION GOAL: Protect and preserve the Iowa River as a natural drainageway and source of water, through the proper maintenance of the river channel and floodplain, and provide for public access to and enjoyment of the river and adjacent land. DIVISION OBJECTIVES: 1. Preserve, enhance and increase open spaces and green areas along both banks of the river. 2. Encourage public and private cooperation in the maintenance and use of the Iowa River and adjacent land. 3. Further public awareness of the assets of the Iowa River and its environs. 4. Actively pursue local control of activities on the Iowa River within the municipal boundaries. PERFORMANCE MEASUREMENTS: 1. Extent of green space preserved and/or trail constructed. 2. Degree of public/private maintenance of the river corridor achieved. 3. Contacts made with the public through the media and informational meetings. DIVISION ANALYSIS: The Commission continually encourages cooperation between public and private entities in order to accom- plish the objectives identified. The greatest obstacle to achieving the objectives of the Commission is scarcity of funds. I 85 -A 0 PROGRAM DIVISION STATEMENT FUND: GENERAL DEPART14ENT: PLANNING & PROGRAM DEVELOPMENT PROGRAM: HOME & COMMUNITY ENVIRONMENT DIVISION: DESIGN REVIEW COMMITTEE DIVISION PURPOSE: The Design Review Committee reviews and makes recommendations to the City Council regarding public and private construction in and adjacent to the Central Business District of Iowa City. This includes the review of (1) redevelopment which occurs on Urban Renewal parcels; (2) private projects requesting Indus- trial Revenue Bonds; and (3) public improvements to be constructed. DIVISION GOAL: Encourage and promote the acceptability, attractiveness, cohesiveness, and general design compatibility of new construction and rehabilitation of both public and private development within and adjacent to the Central Business District of Iowa City, and enhance the overall quality of design within the downtown area by working cooperatively with developers throughout project planning. DIVISION OBJECTIVES: 1. Review the preliminary design plans for all Urban Renewal redevelopment parcels. 2. Review the plans for all public improvements to be constructed within and adjacent to the CBD. 3. Review the plans for all private projects utilizing Industrial Revenue Bonds for commercial and retail projects in the Urban Revitalization Areai 4. Review the plans for private development n the Central Business District, when requested. 5. Review plans for construction in City Plaza. 6. Review current Design Review Committee functions and make a recommendations as to its future function. 7. Prepare a booklet illustrating good sign design concepts. 8. Assist in developing a policy and plan for review and replacement of landscaping materials in City Plaza. PERFORMANCE MEASUREMENTS: 1. Review of all Urban Renewal redevelopment plans within the time limits established in the contract 2. schedule. Review of all projects requesting Industrial Revenue Bonds prior to the execution of the Memorandum of Agreement and the public hearing for the issuance of the bonds. 3. Review of all public improvements within the time limits specified in the pre -established project schedule. 4. Review of all City Plaza construction within the ordinance time limits. 5. Completion of a sign design booklet. NL 86 FUND: GENERAL PROGRAM: HOME & COMMUNITY DEVELOPMENT DIVISION PURPOSE: PROGRAM DIVISION STATEMENT DEPARTMENT: PLANNING & PROGRAM DEVELOPMENT DIVISION: PLANNING & ZONING COMMISSION Advise the City Council on all matters pertaining to the physical development of the community and conduct a review of the Comprehensive Plan every three to five years. DIVISION GOAL: Recommend to the City Council appropriate action on matters pertaining to the Comprehensive Plan, implemen- tation of ordinances, and other related plans and programs. DIVISION OBJECTIVES: 1. Review and recommend to the City Council the acceptability of applications submitted for rezoning, subdivision or site development plan approval. 2. Maintain and keep current a comprehensive plan and ordinances implementing the plan. 3. Make recommendations regarding the implementation of the zoning ordinance. 4. Coordinate and cooperate where applicable with other City commissions and boards. 5. Prepare new subdivision regulations. PERFORMANCE MEASUREMENTS: 1. Review within 45 days of their filing date, applications submitted for rezoning, subdivision and site development plan approval or as otherwise prescribed by state and local ordinance. DIVISION ANALYSIS: The Iowa City Planning and Zoning Commission has the authority conferred by Chapter 414 of the Code of Iowa and Chapter 27 of the Iowa City Code of Ordinances. The Commission's ability to carry out these goals and objectives is directly dependent upon the staff's ability to provide technical assistance to the Commission in the performance of its activities. 87 S 0 _,A� PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: PLANNING & PROGRAM DEVELOPMENT PROGRAM: HOME d COMMUNITY ENVIRONMENT DIVISION: HISTORIC PRESERVATION COMMISSION DIVISION PURPOSE: Implement the Historic Preservation sections of the Iowa City Code. Kr DIVISION GOAL: Establish local historic preservation districts and increase residents' awareness and sensitivity to the historically significant features of the community. GENERAL DIVISION OBJECTIVES: j 1. Work with residents to create local historic districts. 2. Establish an ongoing historic preservation education program. 3. Continue an annual Historic Preservation Awards Program. 4. Participate in national Historic Preservation Week by sponsoring activities and displays which promote local historic preservation. _ 5. Interface with Housing and Inspection Services in issuing Certificates of Appropriateness and Certifi- cates of No Material Effect. — PERFORMANCE MEASUREMENTS: - To complete review of applications for Certificates of Appropriateness within the time period specified within the City Code. DIVISION ANALYSIS: I The Commission meets monthly to review studies, meet with residents, and administer the provisions of the City Code relating to historic preservation. The availability of funds to establish and carry out an educational program would assist the Commission in encouraging residents to undertake sensitive rehabilita- tion projects. 70 PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: PUBLIC WORKS PROGRAM: HOME 8 COMMUNITY ENVIRONMENT DIVISION: ENGINEERING DIVISION PURPOSE: The Engineering Division directs and performs engineering work in connection with the planning, design, construction and inspection of all municipal public works improvements; reviews plans submitted by sub- dividers and contractors; provides assistance to other City departments on engineering related matters; makes technical recomnendations to other divisions within the Public Works Department; maintains Public Works construction records; and performs contract administration for various consultant services. DIVISION GOAL: Provide technical assistance, design capability, inspection services, and maintain accurate records of Public Works construction, and provide Engineering consultation to the City administration. GENERAL DIVISION OBJECTIVES: 1. Review of preliminary and final plats and construction plans for subdivisions in a timely manner. 2. Inspection of public improvements, sanitary sewer and storm sewer and paving for subdivisions. 3. Support other divisions and departments on engineering related matters. 4. Field sidewalk complaints and follow-up to ensure repairs are made or new sidewalks are installed where required. NEW DIVISION OBJECTIVES: The new division objectives will be based on decisions by City Council regarding the Capital Improvement Program. PERFORMANCE MEASUREMENT: 1. Completion of capital improvement projects listed in new Division objectives. 2.* Review of an estimated fifteen (15) subdivision submittals. 3.**Approximately 2000 hours per year spent providing engineering consultation to other divisions and departments. 89 a _� DIVISION ANALYSIS: * The average amount of time required to review each subdivision plat and construction plan and inspect the construction improvements is 90 hours. **Engineering consultation is provided to the Pollution Control Division, Streets/Sanitation Division, Planning and Program Development Department and Legal Department recurrently, and to all other Depart- ments and Divisions occasionally. i I i 90 r -T- 4; -f .- ,A� CITY OF IOWA CITY FY87 OPERATING BUDGET RECEIPTSANDEXPENDITURES SUMMARY ENGINEERING EXPENDITURES: __-- FY86 BUDGET ---- ---- FY87 DEPT BUDGET ---- FINAL ' FY85 ADOPTED ACTUAL BUDGET REVISED ESTIMATE REQUEST BUDGET PERSONAL SERVICES 220,428 318,370 4,705 318,370 4,705 336,935 5,315 336,935 4,7151 j COMMODITIES SERVICES AND CHARGES 41037 r 17 316 11,200 21;200 31;600 21,200 .I .- CAPITAL OUTLAY _ r 244,073 343,317 0000----- ---0000-- ------'-� 364,479 TOTAL --344,754 -_374,578 = I i _ 1r .RECEIPTS: -I I FY85 REVISED FINAL ACTUAL ESTIMATE BUDGET iI `. PROPERTY TAX 239 254 343,754 r 4 1,0000 363,479 1,0000 � i r LICENSES 8 PERMITS 431 • I MISCELLANEOUS ___ ________ 1111__-__ iI .. TOTAL _ 244,073 364,479 SII = _-344,754 - _, 91 . TOTAL CITY OF IOWA CITY FY87 OPERATING BUDGET EXPENDITURES 12200 ENGINEERING PERSONAL SERVICES: TRANSFER TO: FTE BUDGET NONE 0 FY86 FY87 $ TOTAL 0 1.00 1.00 20,066 H. — OFFIC 1.00 1.00 25,566 9GINEERING 1.00 1.00 25,566 POR II 1.00 1.00 21,278 3PECTOR 1.00 1.00 26,393 3. — SURVE 1.00 1.00 26,393 2.00 1.00 2.00 1.00 53,190 32,965 INTRA—CITY CHARGEBACKS: 1.00 1.00 40,054 VEHICLE OPERATIONS 7,184 5,000 VEHICLE REPLACEMENT 4,140 5,000 WORD PROCESSING 0 1,875 ADMINISTRATIVE OVERHEAD 0 201125 CBD MAINTENANCE 0 13,015 18,164 734 1,551 TOTAL 11,324 ---------- 10-00 10.00 __ 336,935 e.eoeeeeo CAPITAL OUTLAY: SIDEWALK REPLACEMENT ----1,200 TOTAL 1,200 92 �u r PROGRAM DIVISION STATEMENT DEPARTMENT: PUBLIC WORKS FUND: GENERAL DIVISION: ADMINISTRATION PROGRAM: NOME 8 COMMUNITY ENVIRONMENT DIVISION PURPOSE: Public Works Administration provides administrative direction and leadership to the department, and h one another and with other City coordinates the various programs and activities of the department wit departments, as well as providing technical assistance to the City Council, City Manager and other governmental entities. DIVISION GOAL: Provide an effective level of administration of all departmental programs and activities by maximizing departmental accomplishments and impact upon the physical, economic and social development of the commu- nity. GENERAL DIVISION OBJECTIVES: 1. Ensure effective supervisory and administrative performance by all division heads. 2. Undertake approved projects in a timely manner. 3. Respond to new program requests, assignments, and requests for information in a timely, professional manner. NEW DIVISION OBJECTIVES: 1. Begin construction of the waste water facilities. 2. Undertake the renovation of the Benton Street bridge spanning the Iowa River. t th renovation of the Burlington Street bridge spanning the Iowa River. 3. Comple e e a, PERFORMANCE MEASUREMENTS: 1. Performance of administrative, function is measured to a significant degree in the performance of the divisions within the department. 2. Adoption of policies and programs consistent with the recommendations of the Comprehensive Plan, and the City Council's Goals and Objectives. 3. Completion of all assigned projects and schedules prescribed by the City Manager, DIVISION ANALYSIS: None. 93 d, r - EXPENDITURES: PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY TOTAL RECEIPTS: 'T I PY87TOPERATING BUDGET REVISED FY87 RECEIPTS AND EXPENDITURES SUMMARY 12300 PUBLIC WORKS ADMINISTRATION ESTIMATE BUDGET FY85 - FY86 BUDGET BUDGET ---- ---- FY87 BUDGET ---- ACTUAL ESTIMATE REQUEST BUDGET 60,472 73 393 73,167 78,924 78,892 3 515 1;500 393 1 500 440 3,939 498 3,340 ----1_000 r___ 0 65,233 79_246 _ _ _ 79,246 83_303 - _82_739 FY85 REVISED FY87 ACTUAL ESTIMATE BUDGET PROPERTY TAX 27,637 ADMIN EXPENSE CHARGEBACK- 37,596 31,385 47,861 30,988 -- 51 751 TOTAL -_-65_233 -__79_246 _ _-_82,739 94 r 95 -t _A, CITY OF IOWA CY ITDITURESDGET FY87 . EXPN PUBLIC WORKS ADMINISTRATION 12300 TRANSFER TO: PERSONAL SERVICES: ---_0 FTE BUDGET NONE -"' 0 --------- TOTAL FY86 FY87 $ ADMIN. SEC. - PUBLIC WORKS 1.00 1.00 19,948 1.00 1.00 461,800 PUBLIC WORKS DIRECTOR TEMPORARIES 475 4,486 LONGEVITY 2,441 INTRACITY CHARGEBAC FICA IPERS HEALTH INSURANCE 166 4,375 VEHICLE OPERATIONS 490 0 LIFE INSURANCE DISABILITY INSURANCE ----- ----- ----- -'-' 00 VEHICLE REPLACEMENT WORD PROCESSING OVERHEAD 0 .=0 TOTAL 2 =2_00 ---78_892 --- ADMINISTRATIVE CBD MAINTENANCE 490 TOTAL CAPITAL OUTLAY: 0 NONE --------- TOTAL 95 -t _A, PROGRAM DIVISION STATEMENT _ FUND: GENERAL DEPARTMENT: PARKS & RECREATION PROGRAM: HOME & COMMUNITY ENVIRONMENT DIVISION: CBD MAINTENANCE — DIVISION PURPOSE: Provide maintenance and horticultural services, ensuring the removal of litter and snow in the assigned downtown areas, including the City Plaza, Washington Street, Iowa Avenue, Clinton Street, Chauncey Swan Plaza, and the public areas adjacent to Old Capitol Center. DIVISION GOAL: r. Provide maintenance services in the CBD in a cost-efficient manner on a year-round basis. GENERAL DIVISION OBJECTIVES: ri 1. Increase the level of plant material replacement for those which exhibit environmental stress in the CBD, by providing about twenty new plantings by May 30, 1987. 2. Improve the management of litter in the CBD by introducing enforcement and educational programs and by conducting a survey to determine the source of litter by May 30, 1987. 3. Ensure. efficient snow removal in the Central Business District after each snowfall. 4. Evaluate conditions of CBD on a weekly basis during the period of April 16 through October 30, including percent of moisture content in planter soil, fountain operation, condition of plant materi- als, etc. - 5. Survey each adjacent business semi-annually to determine an effectiveness rating and obtain ideas for improvement of services. PERFORMANCE MEASUREMENT: 1. FACILITIES INSPECTIONS roj. Proj. Rating FY83 FY84 FY85 FY86 FY87 1 Excellent 5% 5% 6% 8% 10% Good 86% 87% 86% 84% 85% _ Fair 8% 8% 8% 8% 5% Poor 1% 0% 0% 0% 0% .� 1 96 r mi y CITY OF IOWA CITY FY87 OPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY 12400 C.B.D. MAINTENANCE ... EXPENDITURES: ---- FY86 BUDGET ---- ---- FY87 BUDGET ---- ACTUAL BUDGET ESTIMATE REQUEST BUDGET -. PERSONAL SERVICES 36,670 36,428 36,428 52,193 42,435 COMMODITIES 3,039 41020 4,020 4,614 4,614 SERVICES AND CHARGES 12,409 17,091 16,425 20,773 10,232 . _ CAPITAL OUTLAY 2,387 31400 3,400 4,370 4,570 --------- --------- ---'--'-- --------- --------- - TOTAL 54,505 60,939 60,273 81,950 61,851 i -J RECEIPTS: -. FY85 REVISED FINAL ACTUAL ESTIMATE BUDGET 'I i PROPERTY TAX LICENSES 51,625 56,804 57,807 6 PERMITS 1,771 2,360 2,935 it _I MISCELLANEOUS 1,109 1,109 1,109 TOTAL 54,505 60,273 61,851 I 71 I J it i 97 CITY OF IOWA CITY FY87 OPERATING BUDGET EXPENDITURES 12400 C.B.D. MAINTENANCE PERSONAL SERVICES: FTE BUDGET FY86 FY87 $ M.W.III - CBD 1.00 1.00 21,136 TEMPORARIES 14,665 OVERTIME 350 LONGEVITY 200 FICA 2i 585 HEALTH INSURANCE 2,083 LIFE INSURANCE 58 DISABILITY INSURANCE 123 --------- 1.00 1.00 42,435 TOTAL 9 TRANSFER TO: NONE 0 - TOTAL 0 INTRA -CITY CHARGEBACKS: � VEHICLE OPERATIONS 0 �+ VEHICLE REPLACEMENT 0 WORD PROCESSING 0 ADMINISTRATIVE OVERHEAD 0 CBD MAINTENANCE 7,046 TOTAL = _=___== 7,046 -� CAPITAL OUTLAY: REPLACE SOME SHRUBBERY 500 REPLACE 10 TREES 1,550 REPLACE 6 TRASH RECEPTACLES --- 2,520 - TOTAL 4,570 __. — 99 — PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: CITY MANAGER PROGRAM: HOME 8 COMMUNITY ENVIRONMENT DIVISION: ENERGY CONSERVATION DIVISION PURPOSE: Monitor ongoing energy use in City operations, analyze energy use in terms of past use, make recommendations on energy conservation measures, promote staff awareness and provide policy direction. DIVISION GOAL: i Reduce energy use in City buildings and operations. DIVISION OBJECTIVES: J 1. Continue follow-up walk through energy audit process on municipal structures. 2. Distribution of quarterly use ('Efficiency Index") reports to all user divisions. 3. Provide staffing for the Resources Conservation Commission. 4. Work with the Equipment Superintendent to monitor City operation motor fuel use. .. 5. Continue detailed studies identifying capital -intensive energy conservation measures (E.C.M.$) and determine ranking system. ^^ 6. Assist in monitoring of Energy Management Systems for Senior Center and new Transit Facility. { 7. Continue to upgrade energy audits for City buildings to Technical Assistance Audits. r- NEW DIVISION OBJECTIVES: j 1. Administer the Iowa Energy Policy Council Energy Conservation Grant Program. — DIVISION ANALYSIS: 1. Overall City energy savings since the beginning of an energy conservation program in FY79 indicate an accumulated total of nearly $700,000. j 2. Follow-up energy auditing is critical to ensure the previous recommendations are being carried out, that there is not erosion of the energy conservation gains, and to identify new conservation opportunities. 3. Monitoring and constant feedback are an integral part of the successful energy conservation effort. • i s l — 99 a PERFORMANCE MEASUREMENTS: STRUCTURE AUDITING/MONITORING FYBO Actual Actual FY81 FY82 Actual Actual Actual FY83 FY84 FY85 Projected FY86 Building audits: Follow-up 9 10 6 18 Initial 30 0 1 5 Energy use reports 0 0 23(x9) 16(x2) 16(x4) =207 =32 64 CITY GOVERNMENT OPERATIONS: Electricity KWH 9,662,340 10,397,464 11,580,000 12,179,000 12,626,000 13,655,000 13,476,246 cost $455,800 $588,170 $635,420 $791,993 $859,996 $873,261 cents/KWH 4.38 5.08 5.22 6.27 6.29 6.48 Natural gas -therms 267,365 244,318 312,900 254,000 275,622 307,378 290,063 cost $82,500 $112,500 $106,550 $119,653 $131,677 $125,887 cents/therm 33.77 35.95 41.95 43.40 42.80 43.40 MOTOR FUELS USE: Regular gasoline gal. 59,273 54,586 51,511 56,869 42,492 44,250 46,081. L -F gasoline gal. 87,051 73,913 72,743 79,952 48,774 68,592 71,336 Diesel -gallons 216,601 223,450 233,687 251,498 262,605 264,627 266,666 Total Gallons or equivalent 362,925 351,819* 363,641* 389,152* 353,871 377,469 384,083 Fleet M.P.G. 4.635 5.2 5.7 Note: All vehicle fuel figures provided by Equipment Maintenance Division. *Includes gallon equivalents of compressed natural gas. I V 100 i r - EXPENDITURES: PERSONAL SERVICES AND -CHARGES TOTAL RECEIPTS: PROPERTY TAX TOTAL c� i j 101 FY85 ACTUAL REVISED ESTIMATE FINAL BUDGET 8,703 14,808 -- 15,608 8_703 CITY OF IOWA CITY FY87 OPERATING BUDGET - -15,608 V` RECEIPTS MMARY 0 ENERGYECONSERVATIONN - FY86 BUDGET - - ---- FY87 DEPT BUDGET ---- FINAL FY85 ADOPTED BUDGET REVISED ESTIMATE REQUEST BUDGET ACTUAL 8,182 13,297 13,250 14 190 14, 250 1,5_981,261 1,613 1,163 486 -_ -8,703 15,145 ---- 4_808 y_16_058 - -15_608 I II c� i j 101 FY85 ACTUAL REVISED ESTIMATE FINAL BUDGET 8,703 14,808 -- 15,608 8_703 --_14,808 - -15,608 c� i j 101 i c� CITY OF IOWA CITY FY87 OPERATING BUDGET EXPENDITURES 12500 ENERGY CONSERVATION - PERSONAL SERVICES: TRANSFER TO: FTE BUDGET NONE TOTAL •- FY86 FY87 $ __ _-__-0 'I ENERGY COORDINATOR (PT) .50 .50 12,28746 .I 703 HEALTH INSURANCE 375 --I LIFE INSURANCE 17 TOTAL _50 INTRA -CITY CHARGEBACKS: --_50 -__14,195 VEHICLE OPERATIONS 11 VEHICLE REPLACEMENT 0 WORDPROCESSING - 0 -i CBD MAINTENANCE 0 - TOTAL CAPITAL OUTLAY: I I NONE --------0 TOTAL -0 - I 'I i i 102 - r- �O PROGRAM DIVISION STATEMENT n DEPARTMENT: PUBLIC WORKS — FUND: GENERAL DIVISION: TRAFFIC ENGINEERING PROGRAM: TRANSPORTATION DIVISION PURPOSE: installs and maintains traffic signs, pavement markings, traffic signals and the lighting in the central business Traffic Engineering lighting system of over 450 street lights as well also as evaluates and conducts intersection — City-owned street plans, district and city owned parking lots. Traffic Engineering appropriate controls. studies, traffic movements and I DIVISION GOAL: maintenance to existing traffic control systems. Provide effective corrective and preventative GENERAL DIVISION OBJECTIVES: signal and street light corrective maintenance call outs at 350 per year. i 1. Maintain — 2. Continue aggressive signal controller preventative maintenance. for needs. 3. Continued review of existing sign system maintenance 4. Continued street marking at current level. is to determine trends and problems an propose 5. Continued traffic and accident location analys corrective action. Est. Proj PERFORMANCE MEASUREMENTS: FY82 FY83 FY84 FY85 FY86 FY87 432 387 350 6041 367 350 650 a 594 650 1. Number of Call Outs 334 551 2. Hours spent on P.M. program system 2027 2246 3682 2504 2500 2500 9004 900 3. Hours spent maintaining city-wide sign 631 9245 1,1423 736 5006 500 4. Hours spent street striping 477 Hours spent on accident location analysis 834 788 5. _ DIVISION ANALYSIS: much greater than previous years due primarily to increased replacement lamp is IThe number of callouts in FY84 were in this area will be evaluated to determine if group replacements. Future increases aintenance — desirable.ed time rent on eAnnualctive mcontroller reuced inFspent re 2ca11outsvnecessitatede ind the timeFonefieldepr ventivesmaintenance ahreduction maintenance was completed. 103 -1 3The reduction in hours in FY85 sign maintenance reflects the increase in hours of street marking. The same crew performs both tasks. It also reflects the extended illness (and lost time) of the Division's 14WII. 4Yearly fluctuation in street striping hours are due to changes in requests from the University, Airport, Coralville, etc. for custom painting. 5FY83 accident location analysis was reduced due to the improved method for charting the annual accident location map and a reduction in requests for accident analysis. 6The 500 hour estimate for accident location analysis in ,FY86 and FY87 is the estimate for studies generated by the Division. Additional hours may be spent to respond to requests from the public and other divisions. U 104 -,A. F t- CITY OF IOWA CITY FY87 OPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY 14100 TRAFFIC ENGINEERING EXPENDITURES: -- FY86 BUDGET 4444 4444 FY87 BUDGET ---- FY85 ADOPTED REVISED DEPT FINAL ACTUAL BUDGET ESTIMATE REQUEST BUDGET PERSONAL SERVICES 208,584 219,316 219,316 233,083 233,083 COMMODITIES 39,645 481133 48,133 49,590 49,248 SERVICES AND CHARGES 330,804 315,942 325,609 330,315 335,300 CAPITAL OUTLAY 618 3,500 3,500 19,500 14,985 TRANSFERS OUT 0 0 TOTAL ---4444-0 579,651 ---4444-0 586,891 596,558 ------_-0 632,488 632,616 RECEIPTS: 87 -. FY85 REVISED FINAL - ACTUAL ESTIMATE BUDGET PROPERTY TAX 46,867 58,051 66,466 7 CHARGES FOR SERVICES 9,114 2,500 2,500 ROAD USE TAX' 518,847 531,007 558,650 -- MISCELLANEOUS 4,823 ----4-823 51000 --------- 51000 --------- TOTAL 579,651 596,558 632,616 105 -Al 106 CAPITAL OUTLAY: CONDUIT CABLE PULLER 1,885 REPLACE ROOF 9,600 OPERATING EQUIPMENT -_ 31500 TOTAL 14,985 -. CITY OF IOWA CITY FY87 EXPENDITURESDGET 14100 TRAFFIC ENGINEERING PERSONAL SERVICES: TRANSFER TO: FTE BUDGET NONE ________0 TOTAL FY86 FY87 $ -----�--- TRAFFIC ENG. SIGNSG 1.00 1.00 17,973 - NEER.TECH. -TRAFFIC ENG 1.00 1.00 25,545 - TRAFFIC ENGINEERING 1.00 2.00 1.00 2.00 21,941 43,849 NICS TECHNICIAN 1.00 1.00 1.00 1.00 24,546 34,492 INTRA -CITY CHpRGEBACKS: :ENGINEER QTY 1,625 VEHICLE OPERATIONS 13,410 13,734 VEHICLE REPLACEMENT 18,280 10,063 13,998 WORD PROCESSING ADMINISTRATIVE OVERHEAD 0 0 INSURANCE 506 CBD MAINTENANCE ISURANCE .ITY INSURANCE TOTAL 8.00 ---- 8.00 -_--1,070 233,083 TOTAL 31,690 106 CAPITAL OUTLAY: CONDUIT CABLE PULLER 1,885 REPLACE ROOF 9,600 OPERATING EQUIPMENT -_ 31500 TOTAL 14,985 -. PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: PUBLIC WORKS PROGRAM: HOME & COMMUNITY ENVIRONMENT DIVISION: STREET SYSTEM MAINTENANCE DIVISION PURPOSE: The Streets Division provides street system maintenance and repair. DIVISION GOAL: Provide a high quality driving surface on City streets, alleys and bridges; and provide routine maintenance and repair of streets, alleys, bridges, curb and gutter and sidewalks in order to maximize the life of the City's transportation facilities. GENERAL DIVISION OBJECTIVES: 1. Continue the crack sealing program and complete 5 miles of streets. 2. Increase the asphalt overlay program to the FY85 level. 3. Sweep 20 curb miles per unit per day (7 hours per day - 5 days per week each unit). 4. Provide a dust free, chuckhole free surface on unimproved streets; to repair concrete and asphalt streets as required. 5. Remove snow in a timely manner and minimize hazardous driving conditions. 6. Maintain storm sewer structures to control erosion. 7. Provide safe sidewalks at street crossings for all pedestrians including the handicapped. 8. Provide City wide leaf pickup in the fall. PERFORMANCE MEASUREMENTS: No. of miles crack sealed* No, of blocks overlayed No. of blocks chipsealed Sweeping: curb miles per unit per day No. of spot repairs and chuckholes filled per year (Projected) (Projected) FY82 FY83 FY84 FY85 FY86 FY87 5 1 2.39 8 5 5 52 34 20.5 29.9 18** 30 29 24** 29 15 20 20 19 20 20 2110 2900*** 5035*** 2100 3300*** 2200 107 (Projected) (Projected) FY82 FY83 FY84 FY85 FY86 FY87 Labor hours per inch of snow 98 285**** 285 285 Storm sewer structures 3 19 7 27 18 18 reconstructed per year No. of ramped sidewalks built! 25 20 15 16 15 20 at intersections per year Leaf loads picked per year in 171 207 282 1541/ 176 200 fall *Crack sealing work is performed during dry weather when the temperature is between 400 and 600 to prevent tracking by vehicles. Therefore crack sealing work can vary considerably from year to year. **Overlay program was reduced in order to return $80,000 to the General Fund for other transportation uses. ***Due to inclement weather, the number of spot repairs and chuckholes has surpassed other fiscal years. Weather conditions to date in FY86 indicate spot repairs will be above average. ****The FY85 year was calculated using the labor hours for the Snow Program preparations plus the hours spent doing snow removal. Prior years' calculations were for snow removal only. /Ramped sidewalks are built in conjunction with street repair work. There is not a special program for /amped sidewalk construction. Problems encountered in FY84, along with weather conditions in FY85 favorable for burning, mulching, or bagging leaves, combined to result in below normal pickups for FY85. DIVISION ANALYSIS: It is imperative that major preventive maintenance projects be continued to avoid major repair costs in the future. 108 F t - EXPENDITURES: PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY TRANSFERS OUT TOTAL CITY OF IOWA CITY FY87 OPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY REVISED FINAL - 14300 STREET SYSTEM MAINTENANCE ESTIMATE BUDGET _ PROPERTY TAX ---- FY86 BUDGET ---- ---- FY87 BUDGET ---- FY85 ADOPTED REVISED DEPT FINAL ACTUAL BUDGET ESTIMATE REQUEST BUDGET 447,554 484,551 478,551 511,716 510,636 211,636 229,061 229,061 294,191 233,572 349,052 376,157 404,081 410,656 366,580 325,323 310,420 220,420 319,300 200,000 0 0 0 0 0 1,333,565 1,400,189 1,332,113 1,535,863 1,310,788 RECEIPTS: FY85 REVISED FINAL - ACTUAL ESTIMATE BUDGET _ PROPERTY TAX 0 88,746 2,970 CHARGES FOR SERVICES 3771 3 000 3 000 ROAD USE TAX 1,327,'897 1 239 017 1,303 518 j - MISCELLANEOUS 1897 1;350 1;300 - TOTAL I i 1,333,565 1,332,113 1,310,788 - I I i r 109 * CITY OF IOWA CITY FY87 EXPENDITURESDGET 14300 STREET SYSTEM MAINTENANCE PERSONAL SERVICES: FTE BUDGET NONE FY86 FY87 $ 5.00 5.00 88,417 4.00 4.00 76,175 EETS 1.00 1.00 18,633 6.00 6.00 128,313 1 00 1.00 23,001 TRANSFER T0: 0 TOTAL 0 1.00 1.00 29,230 16,544 INTRA -CITY CHARGEBACKS: a VEHICLE OPERATIONS .—, 170,281 133,3840 r �. 4,063 30,018 VEHICLE REPLACEMENT WORD PROCESSING ADMINISTRATIVE OVERHEAD Q'I 22,977 31,014 * CITY OF IOWA CITY FY87 EXPENDITURESDGET 14300 STREET SYSTEM MAINTENANCE PERSONAL SERVICES: FTE BUDGET NONE FY86 FY87 $ 5.00 5.00 88,417 4.00 4.00 76,175 EETS 1.00 1.00 18,633 6.00 6.00 128,313 1 00 1.00 23,001 TRANSFER T0: 0 TOTAL 0 1.00 1.00 29,230 16,544 INTRA -CITY CHARGEBACKS: .50 .50 13,000 260523 VEHICLE OPERATIONS .—, 170,281 133,3840 r �. 4,063 30,018 VEHICLE REPLACEMENT WORD PROCESSING ADMINISTRATIVE OVERHEAD Q'I 22,977 31,014 CBD MAINTENANCE 2,190 TOTAL 303,665 TOTAL 18_50 18_50 510,636 *Street/Sanitation Supt: CAPITAL OUTLAY: ASPHALT OVERLAY PROGRAM TOTAL 200_,000 --200,000 ;i 50% of FTE is shown here; remainder funded in Refuse Collection Operations Ii and Landfill Operations. 110 .. r PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: PARKS & RECREATION PROGRAM: HUMAN DEVELOPMENT DIVISION: FORESTRY DIVISION PURPOSE: The Forestry Division provides care of established city trees, maintains a tree planting program for city streets and parks, monitors and advises city residents about tree and shrub planting in street rights-of- way, plans flower tsin nparks, acts as a consultant oica or do ing prblmsencounteredby otherciydivisios, anddispeses informationtothe public concerningarbri- cultural problems. DIVISION GOAL: Improve the quality of tree care by practicing more efficient and thorough routine maintenance procedures, and by increasing the level of preventative maintenance practices. GENERAL DIVISION OBJECTIVES: 1. Annually trim 1,300 street trees with Division personnel in order to comply with the City Forestry Code. personnel when possible, or 2. Trim or remove all known hazardous trees from city property with Forestry p P by contracted means when the trees are beyond Division's equipment capabilities. 3. Trim fifty percent of all specimen trees and shrubs in Hickory Hill Arboretum annually. 4. Continue to assist citizens of the community in making better informed arboricultural and horticultural decisionsby offering to speak to civic organizations within the community, and by continuing to offer a tree maintenance seminar that is open to the public. 5. Annually transplant 20 trees to public property from the Scott Boulevard water retention area; 10 trees during each fall and spring planting season. 6. Fertilize and mulch 60 of the trees and shrubs in Hickory Hill Arboretum by April, 1987. NEW DIVISION OBJECTIVES: 1. To study the Forestry Code and work with City planning staff in order to update and improve the City Forestry Code by June 1, 1987. 111 I o, PERFORMANCE MEASUREMENTS: Proj. Proj. — FY83 FY84 FY85 FY86 FY87 1. No. of street trees trimmed by Division 235 370 1,040 1,200 1,300 _ 43 60 70 2. No. of street trees trimmed by contract 46 39 ^ l 3. No. of trees trimmed in city parks 270 200 59 50 100 , by contract 70 29 34 68 70* 4. No. of street trees planted 30 5. No. of trees planted beyond sidewalk 0 20 21 30* I (on private property) — 6. % of division work hours spent on 25% 21% 15% 17% 17% flower beds — 0% 0% 0% 50% 50% 7. % of Hickory Hill trees and shrubs trimmed *These items have been adjusted to reflect a total of 100 trees to be planted by the city on public and _ private properties. i� DIVISIONANALYSIS: 1. Performance Measurement 11: The number of street trees trimmed will increase slightly. The increase will not as significant as ere will be no new personnel or equipment added to the the increase between Fees and FY87, as th Division. 2. Performance Measurement /2: The increase estimated in FY86 and projected in FY87 result from successive years of abnormal stress o large established trees which the Division does not have the capability to trim. arks, as well as 3. Performance Measurement 13: I The increase will be due to major trimming which will be done in some of the outlying p L City Park. 4. 'Performance Measurement 06: The percentage of Division work hours spent on maintaining the park flower beds will not be decreased ` in FY87. Any further decrease will negatively affect the quality of the beds. 5. Performance Measurement 17: All major pruning will be completed in the Hickory Hill Arboretum by November of FY87. �+ 1 112 _ PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY TOTAL .RECEIPTS: PROPERTY TAX MISCELLANEOUS TOTAL CITY OF IOWA CITY FY87 OPERATING BUDGET REC15100FORESTRY/HORTICULTURE SUMMARY FY85 -- FY86 ADOPTED BUDGET ---- REVISED ---- FY87 DEPT BUDGET ---- FINAL ACTUAL BUDGET ESTIMATE REQUEST BUDGET 55342 , 3,485 62,324 3,380 62,324 3,380 67,961 3,603 67,961 3,603 32,642 42,592 43,690 16,885 44,996 ---16,500 44,501 15,500 ---17,325 108,794 ---161885 125,181 126_279 133,060 =_131_565 113 FY86 FY87 FY85 REVISED FINAL' ACTUAL ESTIMATE BUDGET 107,798 125,679 130,965 ------600 -996 108,794 ------600 126,279 131,565 113 CITY OF IOWA CITY FY87 EXPNDITURESDGET 15100 FORESTRY/HORTICULTURE PERSONAL SERVICES: FTE BUDGET NONE FY86 FY87 $ M.W. II — FORESTRY 1.00 1.00 17,972 FORESTER/HORTICULTURIST 1.00 1.00 26'040 TEMPORARIES OVERTIME FICA IPERS HEALTH INSURANCE LIFE INSURANCE DISABILITY INSURANCE TOTAL 13x250 4,165 2,342 2,252 2.00 2.00 67,961 114 TRANSFER TO: TOTAL INTRACITY CHARGEBACKS: VEHICLE OPERATIONS 6,875 VEHICLE REPLACEMENT 5,2010 WORD PROCESSING 0 ADMINISTRATIVE NANCE MAINTENANCE 0 TOTAL ---12,076 CAPITAL OUTLAY: PLANT 81 TREES 12,555 STOCK FOR TREE NURSERY — 21945 TOTAL = —15_500 PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: PARKS 8 RECREATION PROGRAM: PHYSICAL ENVIRONMENT DIVISION: CEMETERY DIVISION PURPOSE: Provide a dignified, well-maintained setting for interments, along with assisting the general public with lot locations and deed transactions, as well as cemetery lot sales and keeping up to date records. DIVISION GOALS: Maintain the current high level of grounds maintenance within the cemetery, at the Civic Center, and all other areas maintained by the cemetery staff. GENERAL DIVISION OBJECTIVES: 1. Continue to systematically replace the even age stand of deteriorating trees within the cemetery. 2. Ensure that a minimum of 89.4% of the work time of the crew is spent on cemetery maintenance. 3. Repair 140 settled graves by June 30, 1987. 4. Repair 155 monuments by June 30, 1987. 5. Prepare a minimum of 50 detailed drawings of burial lots by June 30, 1987. PERFORMANCE MEASUREMENTS: 1. No. of cemetery trees planted No. of cemetery trees removed 2. % of work time of crew at cemetery 3. No. of cemetery graves repaired 4. No. of monuments repaired by crew 5. No, of monuments repaired by contract 6. No. of new graves pinned out 7. No. of detailed drawings of burial lots 115 Proj. Proj. FY83 FY84 FY85 FY86 FY87 9 7 5 4 4 4 4 4 4 6 90.6 89.54 91.3 89.4 89.4 143 151 145 140 140 170 139 138 130 130 28 34 29 25 25 119 47 72 28 0 40 55 64 50 50 ti v =1� r DIVISION ANALYSIS: 1. Performance measurement No. 1: The current FY figure of trees to plant will be equal to/or exceed the number of trees removed two years previously. 2. Performance measurement No. 2 - The FY83 and FY85 figures are high because of lighter than normal amounts of snow, resulting in less time spent on snow removal outside the cemetery. 3. Performance measurement No. 4 - The FY83 figure is high because the monuments repaired were easier and less time consuming than normal, thus more could be done. 4. Performance measurement No. 6 - The FY83 figure is higher because the area chosen to be pinned was larger than normal and the entire area was done. Figures from year to year will vary depending .on size of new areas. No new grave spaces will be pinned out in FY87, due to no immediate need and the, lack of space ready for pinning out new lots. 176 al CITY OF IOWA CITY FY87 OPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY 15200 CEMETERY EXPENDITURES: RECEIPTS: PROPERTY TAX CEMETERY LOTESALES PERPETUAL CARE MISCELLANEOUS TOTAL PY86 ESTIMATE -- FY86 BUDGETD BUDGET ---- ESTIMATE -- FY87 BUDGET ---- 96,869 ACTUAL 88,227 6063 REQUEST BUDGET PERSONAL SERVICES COMMODITIES 85;925 97,925 97 925 97 048 98,206 SERVICES AND CHARGES CAPITAL OUTLAY 14,555 151403 17,606 31,575 19;606 TRANSFERS OUT 3,940 500 500 2,840 1,300 TOTAL -_112_602 --116_474 -_118_677 139_139 126_445. RECEIPTS: PROPERTY TAX CEMETERY LOTESALES PERPETUAL CARE MISCELLANEOUS TOTAL 117 a _,J� PY86 ESTIMATE FY87 ACTUAL BUDGET 96,869 77,448 88,227 6063 10955 17 540 13;541 0 1 1332 ,300 6,837 0 _ 300 112_602 =-118_677 _-126,445 117 a _,J� al ,A� 118 CITY OF IOWA CITY FY87 OPERATING BUDGET EXPENDITURES 15200 CEMETERY PERSONAL SERVICES: TRANSFER TO: FTE BUDGET NONE 0 "' TOTAL 0 FY86 FY87 $ s_t M.W.II — CEMETERY 1.00 1.00 17,873 ^i M.W.III — CEMETERY 1.00 1.00 21,136 SR. M.W. — CEMETERY 1.00 1.00 26,992 TEMPORARIES 14800 OVERTIME r� e� LONGEVITY 850 FICA 51768 INTRA—CITY CHARGEBACKS: 3 583 HEALTH INSURANCE 6,249 VEHICLE OPERATIONS 5,025 LIFE INSURANCE 178 VEHICLE REPLACEMENT 8,403 DISABILITY INSURANCE 375 WORD PROCESSING 0 --------- ADMINISTRATIVE OVERHEAD 0 i TOTAL 3.00 3.00 98,206 CBD MAINTENANCE 0 TOTAL 13,428 I CAPITAL OUTLAY: .I REPLACE TREES 500 REAR MOUNTED SPRAYER 800 TOTAL 1,300, 118 r - COMMUNITY PROTECTION Police Fire Animal Control Housing & Inspection Services _ PROGRAI4 DIVISION STATEMENT FUND: GENERAL DEPARTMENT: POLICE PROGRAM: COMMUNITY PROTECTION DIVISION: ADMINISTRATION DIVISION PURPOSE: I The Police Administration unit provides management services for all divisions within the Police Department the and is responsible for the discipline, maintenance of good order and training of all members of department. In addition, the Unit is ultimately responsible for the suppression of crime and delinquency, — the apprehension of offenders and the enforcement of the laws and ordinances of the State and City. DIVISION GOAL: i ^ Provide a level of management and training that assures the best allocation of available resources that — will enable the line divisions and operating units to perform their law enforcement and public service functions to the maximum of their abilities. - GENERAL DIVISION OBJECTIVES: i 1. Develop a comprehensive departmental training program based upon an assessment of employee/departmental i needs and provide a minimum of 32 hours of in-service refresher training. — 2. Respond to all citizen -generated or employee requests on a timely basis. 3. Review departmental policies and procedures to determine their contributions toward achieving depart- mental goals. _ 4. Construct a "future oriented" developmental plan for the police organization. _ PERFORMANCE MEASUREMENTS: I 1. Monthly meetings will be held with heads of the several divisions to identify operational problems and to assess progress toward goal achievement. 2. Training projects will be monitored monthly to ensure completion on schedule. 3. Total performance shall be measured by assessing the performance and achievements of the several divisions, and include crime prevention achievements based upon program institution and the compiling _ of a relevant data base of past, present and future activities. ' I — DIVISION ANALYSIS: — The effectiveness of the Administrative Division will be directly dependent upon the achievement of the _ goals and objectives of the line divisions. _ 119 RECEIPTS: CITY OF IOWA CITY FY85 FY87 OPERATING BUDGET FINAL ACTUAL RECEIPTS AND EXPENDITURES SUMMARY BUDGET PROPERTY TAX 121,390 13110 POLICE ADMINISTRATION SALE OF PARTS 3,400 NDITURES: 3,000 ---- FY86 BUDGET ---- ---- FY87 BUDGET ---- 67 --------- TOTAL --------- 124,999 136,215 BUDGET ACTUAL BUDGET ESTIMATE REQUEST PERSONAL SERVICES 107,321 114,100 114,100 116,369 119,353 COMMODITIES 530 755 755 800 675 SERVICES AND CHARGES 14,677 19,860 19,860 19,464 16,714 CAPITAL OUTLAY 2,471 ----1:500 ----- 795 --------0 TOTAL ---- 124,999 -1,500 --- 136,215 136,215 137,428 136,742 RECEIPTS: FY85 REVISED FINAL ACTUAL ESTIMATE BUDGET PROPERTY TAX 121,390 133,148 133,675 SALE OF PARTS 3,400 3,000 3,000 MISCELLANEOUS 209 67 --------- 67 --------- TOTAL --------- 124,999 136,215 136,742 120 of r _. ADMIN. SEC.- POLIC DEPUTY POLICE CHIEF POLICE CHIEF LONGEVITY FICA IPERS HEALTH INSURANCE DISABILITYAINSURANC TOTAL I _ E FY87TOPERATING BUDGET 13110 POLICENADMINISTRATION PERSONAL SERVICES: TRANSFER TO: FTE BUDGET NONE 0 FY86 FY87 $ TOTAL 0 E 1.00 1.00 22,283 1.00 1.00 50,210 _ 950 1,593 1,282 4,297 INTRA -CITY CHARGEBACKS: __ __ ___ 129 VEHICLE OPERATIONS _ _3_00 3.00 _____ 119,353 WORDCPROCESSINGNT 0 0 ADMINISTRATIVE OVERHEAD 0 CBD MAINTENANCE 0 ...0 TOTAL .0 121 CAPITAL OUTLAY: NONE 0 TOTAL ------ R7 Ri =1'a, PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: POLICE PROGRAM: COMMUNITY PROTECTION DIVISION: PATROL DIVISION PURPOSE: The Patrol Division provides general police services in Iowa City. These tasks include accident investiga- tion; speed and traffic control; preliminary and some follow-up criminal investigation; general crime as unlocks, `+ suppression control and the provision of a great number of routine public services such fire calls, routine transports and deliveries, and parking responses. ambulance call assistance, DIVISION GOAL: The Division will respond appropriately to all called for services. GENERAL DIVISION OBJECTIVES: al rl Directed patrol activities will be continued and strengthened as a substitute for random patrol. Directed reduction of selected patrol will be aimed at the reduction of auto accidents and the suppression and by needs as indicated by called for services (CFS) in the crimes and acts of delinquency occasioned patrol �I several patrol districts. PERFORMANCE MEASUREMENTS: ti Performance will be measured by comparison of called for services (CFS) to arrests, citations and tickets (ACT) issued; and also be an historical comparison of reported motor vehicle accidents. Called for Services (CFS) Compared to Arrests Citations and Tickets (ACT) Issued Quarter CFS FY83 ACT CFS FY84 ACT CFS FY85 ACT CFS FY86 ACT CFS FY87 ACT 1 8584 9625 9219 8131 9493 7660 2 7451 9341 8326 9023 8857 10,148 -- - -- -- 3 7491 9979 7511 10,119 8060 9833 - - -- -- 4 9222 6965 8515 6208 9114 8353 -- -- -- Total 32,748 35,910 33,57 33,48 35,524 33,W V 122 ey _ r- 0 -v� Reported Motor Vehicle Accidents Quarter FY81 FY83 FY83 FY84 FY85 FY86 FY87 1 721 767 571 656 678 685 2 668 684 653 757 730 -- 3 615 679 536 665 709 4 703 �32 578 553 626 Total 2,707 2,662 2,338 2,631 2,743 DIVISION ANALYSIS: Called for services and arrests, citations and tickets are the end result of a very limited number of data do not accurately reflect processes and tickets of the Patrol Division activities. In addition, these the nature of the crime or occurrence. 123 0 -v� PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY TOTAL RECEIPTS: CITY OF IOWA CITY FY87 OPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY 13120 PATROL PROPERTY TAX CHARGES FOR SERVICES MOTEL TAX FEDERAL REVENUE SHARING MISCELLANEOUS TOTAL 1,602,758 1,521,363 1,512,518 124 -- FY86 BUDGET ---- ---- FY87 BUDGET ---- FY85 ADOPTED REVISED DEPT FINAL ACTUAL BUDGET ESTIMATE REQUEST BUDGET 1,294,008 1,306,764 1,306,764 1,361,140 1,319,942 87,647 83,554 84,354 100,106 84,546 91,392 49,081 47,245 58,350 43,435 1291711 83,000 83,000 681955 64,595 1,602,758 1,522,399 1,521,363 1,588,551 1,512,518 1,602,758 1,521,363 1,512,518 124 FY85 REVISED FINAL ACTUAL ESTIMATE BUDGET 1,419,118 1,409,226 1,399,626 61257 6,837 7,592 66,418 104,200 104,200 110,960 0 0 5 1,100 1,100 1,602,758 1,521,363 1,512,518 124 r 125 �f CITY OF IOWA CITY FY87 OPERATING BUDGET EXPENDITURES 13120 PATROL TRANSFER T0: PERSONAL SERVICES: FTE BUDGET NONE --------- TOTAL FY86 FY87 $ --�-- POLICE OFFICER 38.00 5.00 38.00 963,978 5.00 162,215 POLICE SERGEANT 2.00 2.00 70,080 POLICE CAPTAIN 26,000 OVERTIME 8,525 LONGEVITY HEALTH INSURANCE 81,738 3,206 INTRA -CITY CHARGEBACKS: ! LIFE INSURANCE UNIFORM ALLOWANCE - ___ ----- VEHICLE OPERATIONS 72x930 TOTAL __ 45.00 45.00 1,319,942 VEHICLE REPLACEMENT WORD PROCESSING 0 ----- ADMINISTRATIVE OVERHEAD 0 0 I I {I TOTAL ssssc72,931 ssss CAPITAL OUTLAY: j - 2 DESK CHAIRS REPLACE 15 GAS MASKS 470 1,425 REPLACE TOOLS IN SQUAD CARS -1,100 REPLACE 6 SQUAD CARS 60,000 4 SCANNERS - -_1_600 TOTAL 64,595 'i iI 'I 125 PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: POLICE PROGRAM: COMMUNITY PROTECTION DIVISION: CRIMINAL INVESTIGATION DIVISION PURPOSE: The Criminal ons in and most serious misdemeanosrmcases.1 The sDivi Division attempts t�to ensureal and thearresteofialliooffenders linfelonies Divithese crimes or the clearance of offenses through investigative processes. DIVISION GOAL: Provide the level of investigative services that will optimize the probabilities for the arrest and success- ful crime victims througf h the p omotion of closepersonal and professio i athat critical ll ntactswith v rd ousfhelpi g agencies.are satisfied GENERAL DIVISION OBJECTIVES: 1. Provide investigative and referral services equal to the level provided in FY86. 2. Furnish "quick response", on-call investigative personnel, as needed ofanditocontinuesuppression rove investigative services to other line police services including supportprevention/ activities. 3. Establish and in cooperation lement crime witheneighborhood groupsselected expressingian interest in the establishment of a program. PERFORMANCE MEASUREMENTS: 1. The number of cases assigned to the Division will be compared to the clearance rate as measured by arrest and investigative clearance. These do not reflect nature or seriousness of crime. 2. Crime prevention efforts will be measured by the number of neighborhoods establishing programs and the rate of decrease in reports of selected crimes in the targeted neighborhoods as compared to prior data in regard to the specific area. 126 _11L I■ 'T a H rl i — I � 127 — Investigations Assigned (A) as Compared to Clearance Rates (C) Quarter (A) FY82 (C) (A) FY83 (C) (A) FY84 (C) (A) FY85 (C) (A) FY86 (C) (A) FY87 (C) 1 308 251 319 263 163 87 289 171 284 161 - - 2 281 159 247 154 219 143 261 168 - - - - 3 273 140 218 161 251 174 317 182 - — 4 268 149 231 156 301 183 308 191 - - - - Total TDT---M TM---nT 1175 712 DIVISION ANALYSIS: Analysis will tabularly depict the volume of complaints received and processed by the Division over the past five years and into FY87, thus indicating crude workload measurements. Workload, however, is not precisely measured by this gross technique. It is only accurate as an indicator of one discrete variable. Historically, crime has proven to be a random phenomenon in Iowa City. Consequently, specific data are hard to collect and even more ,I difficult to analyze. ;I =IA, rl i — I � 127 =IA, CITY OF IOWA CITY FY87 OPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY 13130 CRIMINAL INVESTIGATION EXPENDITURES: RECEIPTS: -- FY86 BUDGET ---- ---- FY87 BUDGET ---- ACTUAL FY85 ADOPTED REVISED DEPT FINAL CHARGES FOR SERVICES ------141 ACTUAL BUDGET ESTIMATE REQUEST BUDGET PERSONAL SERVICES 122,989 187,704 187,704 195,571 194,971 COMMODITIES 2,445 2,685 2,685 21250 2,050 SERVICES AND CHARGES 7,328 5,585 5,585 5,771 5,771 CAPITAL OUTLAY --- —1,119 ----9_000 ----9_000 21,880 TOTAL 133,881 204,974 204,974 225,472 ---19,320 222,112 RECEIPTS: 128 a FY85 REVISED FINAL ACTUAL ESTIMATE BUDGET PROPERTY TAX 133,740 204,242 221,380 CHARGES FOR SERVICES ------141 '-732 TOTAL 133,881 204,974 -----732 222,112 128 a r- CITY FY87OPERATING BUDGET 13130 CRIMINALIINVESTIGATION I PERSONAL SERVICES: TRANSFER TO: FTE BUDGET NONE � FY86 FY87$ TOTAL --------0 POLICE SERGEANT 4.00 4.00 107,693 OVERTIME 2.00 2.00 65,369 -- LONGEVITY 3,000 HEALTH INSURANCE LIFE INSURANCE 12;498 UNIFORM ALLOWANCE 461 - __ _ _____ 4,200 INTRA -CITY CHARGEBACKS: - TOTAL -6_00 -6_00 --194,971 - ----- VEHICLE OPERATIONS 0 �� - --------= VEHICLE REPLACEMENT p WORD PROCESSING 0 ADMINISTRATIVE OVERHEAD 0 CBD MAINTENANCE p J TOTAL 0 I I _ CAPITAL OUTLAY: REPLACE 2 UNMARKED CARS 19,000 2 CALCULATORS 320 i i TOTAL 19,320 _ I j 129 I ' i i 01 PROGRAM DIVISION STATEMENT ..7 DEPARTMENT: POLICE — FUND: GENERAL PROGRAM: COMMUNITY PROTECTION DIVISION: RECORDS & IDENTIFICATION " DIVISION PURPOSE: 4i Records and identification maintains documentation of all departmental activities; makes available statis- llaw; assures of 0.1 other identificationing servicesdas tical summaries, as needed; retains records requpolygraphic, photographicate and eand p and telephone communications; and performs polyg needed. DIVISION GOAL: s imelyinformation and communications andrts on identificationsoffenses, etc.; and will providservices. adequateuandotdate ei GENERAL DIVISION OBJECTIVES: 1. The Division produces timely and accurate reports and necessary statistics required for operational purposes and as demanded by law. 2. Continue to update and improve computerized records system. — PERFORMANCE MEASUREMENTS: _- The number of actual reports and records generated in prior years will be compared to the total generated rocess will be used to a Sin �andaidentification services usagealuate ositive sal of work rouct. In addition, FY87 as aapprai requestsdfor documents, records internally and externally generated Documents Filed (DF) & Reports Requested by all Agencies (Req.) # Quarter OF FY82 Req. OF FY83 Req. OF FY84 Req. OF FY85 Req, DF FY86 Req. OF FY87 Req. 1 32,000 1760 41,780 1904 36,212 1OB4 38,117 2191 39,000 2600 2 36,400 1840 36,250 1993 38,164 2076 39,616 2380 -- __ -- 1791 37,114 3187 38,192 3251 - — 3 29,000 1622 27,874 - - 4 31 009b 3232 6p 34 460 2746 36 144 3128 -- I�l;QEdiT 933 gr�38L3 #Rate of increase averages approximately 7% annually. V 130 _ DIVISION ANALYSIS: id of processed Sekthe Dover Analysis will arneFthe olimctreceived rementsWorload,however,is not years nditoY87,thusindcatingrudeworkloadmeasu past five precisely measured by this gross technique. It is only accurate as an indicator of one discrete variable. It does not indicate internal use by City agencies other than the polite Department. 131 1 I i I —t I i I .w 131 1 CITY OF IOWA CITY FY87 OPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY 13140 RECORDS & IDENTIFICATION EXPENDITURES: __ -- FY86 BUDGET ---- ---- FY87 BUDGET -- - FY85 ADOPTED REVISED DEPT FINAL ACTUAL BUDGET ESTIMATE REQUEST BUDGET PERSONAL SERVICES 189,904 200,836 200,836 210,858 221,551 COMMODITIES 2,385 1,975 1,975 1,865 5,505 SERVICES AND CHARGES 12,109 14,678 34,548 17,802 42,665 CAPITAL OUTLAY 15,027 0 0 3,600 0 TOTAL 219,425 -_217,489 _237,359 _-234,125 _269,721 RECEIPTS: FY85 REVISED FINAL ACTUAL ESTIMATE BUDGET PROPERTY TAX 201,650 233,821 266,169 CHARGES FOR SERVICES 3,523 3,538 31552 FEDERAL REVENUE SHARING --_14,252 --------0 _--_----0 i TOTAL 219,425 237,359 269,721 132 -f I =l� CLERK[TYPI POLICtt DES . SR.CLERK/4 - POLICE DIS SR RADIO C CLERK/TYPI POLICE DES LONGEVITY FICA IPERS HEALTH INS LIFE INSUF ,I DISABILITI i i J J TOTAL 133 CAPITAL OUTLAY: NONE 0 TOTAL n CITY OF IOWA CITY FY87 OPERATING BUDGET EXPENDITURES 13140 RECORDS & IDENTIFICATION PERSONAL SERVICES: TRANSFER TO: FTE BUDGET NONE ________0 --- ------ TOTAL 0 FY86 FY87 $ CE RECORDS 1.00 1.00 17,040 2.00 2.00 38,113 BICE RECORD 1.00 1.00 19,525 3.00 3.00 58,405 .-POLICE 1.00 1.00 22,455 CE RECORDS(PT1 PT 1.00 .50 1.00 .50 16,907 8,520 INTRA -CITY CHARGEBACKS: 1,325 12,939 0 VEHICLE OPERATIONS 0 10,405 VEHICLE REPLACEMENT 0 14,457 WORD PROCESSING 463 ADMINISTRATIVE OVERHEAD 0 '.E ____ 997 CBD MAINTENANCE 9.50 9.50 221,551 0 TOTAL 133 CAPITAL OUTLAY: NONE 0 TOTAL n r PROGRAM DIVISION STATEMENT _ FUND: GENERAL DEPARTMENT: POLICE PROGRAM: COMMUNITY PROTECTION DIVISION: CROSSING GUARD DIVISION PURPOSE: Provide an adult crossing guard at particularly hazardous crossings used by school children. �+ .I DIVISION GOAL: a! Assist in maintaining the safe and orderly passage of school -aged children at hazardous crossings and promote a good working relationship with the Public Safety Committee of the Districtwide Parent's Organiza- tion. �r i GENERAL DIVISION OBJECTIVE: 01 I 1. Maintain an adult crossing guard program . PERFORMANCE MEASUREMENTS: Number of Guards Regularly Employed + the Number of Requests for RAA4+4^n2l nnardc and Disposition of Requests o, �f Requests and Dispositions PROGRAM DIVISION STATEMENT _ FUND: GENERAL DEPARTMENT: POLICE PROGRAM: COMMUNITY PROTECTION DIVISION: CROSSING GUARD DIVISION PURPOSE: Provide an adult crossing guard at particularly hazardous crossings used by school children. �+ .I DIVISION GOAL: a! Assist in maintaining the safe and orderly passage of school -aged children at hazardous crossings and promote a good working relationship with the Public Safety Committee of the Districtwide Parent's Organiza- tion. �r i GENERAL DIVISION OBJECTIVE: 01 I 1. Maintain an adult crossing guard program . PERFORMANCE MEASUREMENTS: Number of Guards Regularly Employed + the Number of Requests for RAA4+4^n2l nnardc and Disposition of Requests School Year Regulars Requests and Dispositions 1978-79 13 E no supervisor 12 + 1 supervisor 3 2 more added temporary added ` 1979-80 1980-81 12 + 1 supervisor 1 U added I 1981-82 9 6 no supervisor 9 6 no supervisor 1 none none added - 1982-83' 1983-84 9 d no supervisor 0 none added 1984-85 10 6 no supervisor 1 1 added 0 1985-86 11 6 no supervisor 0 0 0 - may reduce by 1 as a result of signalization 1986-87 11 6 no supervisor i DIVISION ANALYSIS: 4 Because of prior reductions in the budget of this Division and the withdrawal of a portion of the salary should remain relatively formerly contributed by the Iowa City School be to District, performance measurements posts based upon verifiable need, hazards encountered and constant in FY87. Guards will assigned crossings. Because of increased signalization of intersections some guards may be number of frequency reassigned to other of locations. 134 °O CITY OF IOWA CITY FY87 OPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY 13150 SCHOOL SAFETY & EMERGENCY OPER INUITURES: FY85 REVISED FINAL ACTUAL ESTIMATE ---- FY86 BUDGET ---- ---- FY87 BUDGET ---- 29,354 FY85 ADOPTED REVISED DEPT FINAL ACTUAL BUDGET ESTIMATE REQUEST BUDGET PERSONAL SERVICES 25,951 29,123 28,223 0 27,336 COMMODITIES 164 350 350 350 350 SERVICES AND CHARGES 3,239 --------- 1,620 --------- 2,739 1,650 2,754 TOTAL 29,354 31,093 --------- 31,312 --------- 2,000 --------- 30,440 RECEIPTS: PROPERTY TAX TOTAL 135 FY85 REVISED FINAL ACTUAL ESTIMATE BUDGET 29,354 --------- 31,312 --------- 30,440 --------- 29,354 31,312 -_ -30,440 135 TEMPORARIES FICA IPERS 0 TOTAL CITY OF IOWA CITY FY87 OPERATING BUDGET EXPENDITURES 13150 SCHOOL SAFETY & EMERGENCY OPER PERSONAL SERVICES: FTE BUDGET NONE FY86 FY87 $ 24,705 1,766 865 ----- ----- -------'— .00 .00 27,336 136 TRANSFER TO: TOTAL INTRA—CITY CHARGEBACXS: VEHICLE OPERATIONS 0 VEHICLE REPLACEMENT 0 WORD PROCESSING ADMINISTRATIVE OVERHEAD — 0 CBD MAINTENANCE 0 TOTAL 0 CAPITAL OUTLAY: NONE 2 TOTAL0 7 PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: FIRE PROGRAM: COMMUNITY PROTECTION DIVISION: FIRE DIVISION PURPOSE: The purpose of the Fire Department is to provide fire protection for the citizens of Iowa City; to provide first response to requests for emergency medical assistance; and to perform fire and housing inspections as scheduled. DIVISION GOAL: Provide immediate effective response to all requests for service regarding fire and medical emergencies. GENERAL DIVISION OBJECTIVES: 1. Provide 3.5 minute average response time to emergencies. 2. Inspect all commercial and institutional buildings once each year. 3. Provide CPR classes for all city employees and interested citizens. NEW DIVISION OBJECTIVES: 1. Review and update disaster plan by December 31, 1986. 2. Prepare procedures for handling hazardous materials spills and emergencies by December 31, 1985. 3. Computerize Fire Department recordkeeping by June 30, 1987. PERFORMANCE MEASUREMENTS: A t 1 Actual 1st Quarter Projected *N/R - Non -response **R - Responded Actual FY83 Actual FY85 FY82 Fire Alarms 297 Emergency Rescue 52 Medical Emergencies 386 Malicious False Alarms N/R* 213 Malicious False Alarms R** 64 Malfunction False Alarms N/R* 195 Dollar Loss From Fire 1,165,524 Average Response Time -- Inspections 2.789 Total Training Hours - 3 7,749 Shifts 200 *N/R - Non -response **R - Responded Actual FY83 c ua FY84 FY85 FY86 FY87 329 284 298 82 300 48 53 42 13 50 398 449 442 120 450 272 663 195 128 200 51 56 88 16 60 333 386 467 126 400 664,949 643,218 507,966 178,755 550,000 3.5 Min. 3.4 Min. 2.76 Min. 2.94 Min. 3.0 Min. 2,506 2,024 2,859 1,100 2,500 7,646 7,806 7,700 4,000 7,750 137 11, r- DIVISION ANALYSIS: Residential fires continue to make up the larger part of all fire calls. These types of fires account for approximately 75% of building fires. First Responder emergency medical calls appear to be leveling off at 450 calls a year or an average of 1.24 calls per day. Arson continues to be a problem and accounts for approximately 25% of the total fire loss each year. To combat this, each arson case is thoroughly investigated and if sufficient evidence is uncovered, appropri- ate charges are filed. Arson experts claim that thorough investigation of each case is the best deterrent even if enough evidence is not uncovered to file charges on anyone. The state law that went Iowa dormsinto waseffect July responsiblelforg83 thernoteding smoke eectors in all inc ease intmalicious falselooms, including alarms. 138 7� a DIVISION ANALYSIS: Residential fires continue to make up the larger part of all fire calls. These types of fires account for approximately 75% of building fires. First Responder emergency medical calls appear to be leveling off at 450 calls a year or an average of 1.24 calls per day. Arson continues to be a problem and accounts for approximately 25% of the total fire loss each year. To combat this, each arson case is thoroughly investigated and if sufficient evidence is uncovered, appropri- ate charges are filed. Arson experts claim that thorough investigation of each case is the best deterrent even if enough evidence is not uncovered to file charges on anyone. The state law that went Iowa dormsinto waseffect July responsiblelforg83 thernoteding smoke eectors in all inc ease intmalicious falselooms, including alarms. 138 r RECEIPTS: CITY OF IOWA CITY FY85 FY87 OPERATING BUDGET FINAL --- RECEIPTS AND EXPENDITURES SUMMARY BUDGET PROPERTY TAX 1,065,498 13200 FIRE 1,160,894 UNIVERSITY FIRE CONTRACT 353,313 INDITURES: 372,712 MISCELLANEOUS 26 67 102 ---- FY86 BUDGET ---- ---- FY87 BUDGET ---- FY85 ADOPTED REVISED DEPT FINAL ACTUAL BUDGET ESTIMATE REQUEST BUDGET PERSONAL SERVICES 1,319,255 1,382,345 1,382,345 1,473,334 1,458,334 COMMODITIES 31,256 30,099 30,099 31,857 32,378 SERVICES AND CHARGES 63,994 42,177 41,954 50,555 42,996 CAPITAL OUTLAY 4,332 27,000 24,500 8,976 0 TRANSFERS OUT 0 ------- 0 --------0 TOTAL --------0 --------0 1,418,837 1,481,621 1,478,898 1,564,722 1,533,708 RECEIPTS: 139 FY85 REVISED FINAL --- ACTUAL ESTIMATE BUDGET PROPERTY TAX 1,065,498 1,123,868 1,160,894 UNIVERSITY FIRE CONTRACT 353,313 354,963 372,712 MISCELLANEOUS 26 67 102 TOTAL --------- 1,418,837 --------- 1,478,898 --------- 1,533,708 139 r 0 TOTAL CITY OF IOWA CITY FY87 OPERATING BUDGET EXPENDITURES 13200 FIRE PERSONAL SERVICES: TRANSFER TO: FTE_ BUDGET --$--- NONE 0 FY86 FY87 TOTAL 0 36.00 36.00 856,384 6.00 6.00 157,416 3.00 3.00 85,653 K/TYPIST 1.00 1.00 19,440 1.00 1.00 32,965 3.00 3.00 104,976 1.00 1.00 46,957 INTRA -CITY CHARGEBACKS: 5,000 VEHICLE REPLACEMENT. 20'120 103;567 3,564 WORD PROCESSING 0 14 112 ADMINISTRATIVE OVERHEAD 0 2,500 CBD MAINTENANCE 0 ____ _____ 25,200 51_ 00 51.00 1,4587334 TOTAL 20,128 140 CAPITAL OUTLAY: NONE 0 TOTAL 0 a _,J. PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: POLICE PROGRAM: COMMUNITY PROTECTION DIVISION: ANIMAL CONTROL DIVISION PURPOSE: Provide for the operation of the Animal Shelter facility and programs and enforcement of the City ordinance relating to animal control, licensing and welfare. DIVISION GOAL: Provide community protection and animal services through administration of the Animal Control Ordinance, effective enforcement, progressive shelter management and community education, and continue to effec- tively administer the City's computerized pet licensing system thereby increasing revenues while responding to the conmunity's need for a simple and convenient program. GENERAL DIVISION OBJECTIVES: 1. Maintain current level of service to the public with present number of employees and operating J hours. 2. Work towards completion of energy goals as suggested by the City's Energy Audit. 3. Acquire computer terminal for shelter to accomplish self-sufficiency concerning licensing program i operations. PERFORMANCE MEASUREMENTS: Number of Licenses sold and Revenue (L = Licenses, R = Revenue) Quarter (L) FY83 (R) (L) FY84 (R) (L) FY85 (R) (L) FY86 (R) (L) FY87 (R) 1 290/$1803 271/=1322 295/$1054 242/$849 2 195/$1067 569/$2656 284/$1128 - / - - 3 2015/$9,209 1894/$7850 204349127 - / - V 4 285/$1744 297/$1143 278/$1687 - / - Total MMM,823 TMTM971 31b M',_996 i — 141 r -I a —'J� Education Programs Presented: Children & Adults Reached Year No. of Programs No. People FY81 11 379 — FY82 14 420 FY83 11 490 FY84 13 365 FY85 15 425 _ FY86 10 350* FY87 10 300* *estimated .a Citizen Generated Responses for Service ` Quarter FY83 FY84 FY85 FY86 FY87 1 352 301 317 281 2 268 251 229 -- - 3 279 220 225 -- — 4 305 273 280 -- - 1204 TW TdrT DIVISION ANALYSIS: A sharp increase in material costs might limit or preclude accomplishing general objective /2. In addition, revenues and projected revenues vary considerably from year to year because of pet licensing renewal schedules and the types of pets licensed. J 142 Fr RECEIPTS: FY85 REVISED FINAL ACTUAL ESTIMATE =14, I PROPERTY TAX ANIMAL LICENSES 87,287 13,399 86,931 18037 89,597 22 563 CHARGES FOR SERVICES ANIMAL IMPOUNDING & BOAR 2 , 127 5,637 3 , ,863 6,637 CITY OF IOWA CITY MISCELLANEOUS 1,892 1,863 1,863 _ TOTAL -_110,342 FY87 OPERATING BUDGET 117,331 127,209 RECEIPTS AND EXPENDITURES SUMMARY 13300 ANIMAL CONTROL EXPENDITURES: -- FY86 BUDGET ---- ---- FY87 BUDGET - - 111 BUDGET ACTUAL ESTIMATE REQUEST BUDGET PERSONAL SERVICES COMMODITIES 95,433 99,758 5,140 5,443 99,758 105,420 105,420 SERVICES AND CHARGES 9,728 12,166 5,443 12,130 6,080 12,125 5,955 11,901 CAPITAL OUTLAY 41 0 0 1;755 31,933 TOTAL 110,342 117,367 117,331 125,380 127,209 - RECEIPTS: 143 FY85 REVISED FINAL ACTUAL ESTIMATE BUDGET PROPERTY TAX ANIMAL LICENSES 87,287 13,399 86,931 18037 89,597 22 563 CHARGES FOR SERVICES ANIMAL IMPOUNDING & BOAR 2 , 127 5,637 3 , ,863 6,637 71499 5,687 MISCELLANEOUS 1,892 1,863 1,863 _ TOTAL -_110,342 117,331 127,209 143 CITY OF IOWA CITY FY87 OPERATING BUDGET EXPENDITURES 13300 ANIMAL CONTROL PERSONAL SERVICES: FTE BUDGET FY86 FY87 $ ANIMAL CONTROL OFFICER 3.00 3.00 61,111 ANIMAL CONTROL SUPERVISOR 1.00 1.00 26,918 OVERTIME LONGEVITY FICA IPERS HEALTH INSURANCE LIFE INSURANCE DISABILITY INSURANCE TOTAL 300 875 6,315 4,825 4,33 239 504 4_00 4_00 _-105,420 144 TRANSFER TO: NONE 0 " TOTAL 0 W of I u ; INTRA—CITY CHARGEBACKS: VEHICLE OPERATIONS 1,260 VEHICLE REPLACEMENT WORD PROCESSING - 0 0 ADMINISTRATIVE OVERHEAD CBD MAINTENANCE 0 TOTAL 1,263-- I li - CAPITAL OUTLAY: -j II REPLACE DESK COMPUTER TERMINAL & PRINTER ----3,49 jI TOTAL 3__933 _ I I ,I k� j1II 6 1 �I a PROGRAM DIVISION STATEMENT _ DEPARTMENT: HOUSING 8 INSPECTION SERVICES FUND: GENERAL DIVISION: ADMINISTRATION _ PROGRAM: COMMUNITY PROTECTION DIVISION PURPOSE: and clerical support for the Department of Housing & Inspection Services and the the Electrical Board, Plumbing Provide supervisory appropriate boards and commissions related to the department including i Board, Board of Appeals and the Housing Commission. DIVISION GOALS: I Provide the supervision and clerical support necessary to enforce the Codes and ordinances of the city and the State of Iowa. GENERAL DIVISION OBJECTIVES: 1. Assist all divisions within the department in meeting their objectives and promote and nurture a higher development and performance by all division degree of supervisory, administrative and professional heads. 2. Continue to pursue housing options for persons of lower income, the elderly and the handicapped. PERFORMANCE MEASUREMENTS: 1. Submit all Federal, State, and local reports as required. J consistent with City Council goals and objectives; the 2. Implement departmental policies and programs Comprehensive Plan and programs of the various Boards and Commissions. Manager. 3. Completion of all assigned projects and schedules prescribed by the City activities in administering the 4. Quarterly reports of divisions indicating inspection and enforcement Building, Housing and Fire Codes. I DIVISION ANALYSIS: None. i i i I 145 RECEIPTS: PROPERTY TAX MISCELLANEOUS TOTAL CITY OF IOWA CITY FY85 REVISED FY87 OPERATING BUDGET REC13410 ADMINISTRAZISUMMARY ACTUAL ESTIMATE BUDGET HNI,S. 75,622 95 81,522 EXPENDITURES: -___ FY86 BUDGET ---- ---- FY87 BUDGET ---- 75,808 FY85 ADOPTED REVISED ACTUAL BUDGET ESTIMATE DEPT REQUEST FINAL BUDGET PERSONAL SERVICES 66,978 66,725 66,680 680 73 510 73 830 COMMODITIES SERVICES AND CHARGES 999 6 625 8,56 , 0 8 220 8,707 7,6770 CAPITAL OUTLAY 0 --------- --------- -----;--- TOTAL _ _ ____ =_-74_602 76_185 _ -75,808 --_83,212 =_ 81 717 RECEIPTS: PROPERTY TAX MISCELLANEOUS TOTAL 146 FY85 REVISED FIwNAL ACTUAL ESTIMATE BUDGET 74,172 75,622 95 81,522 430 _ 74,602 75,808 --_81_717 146 -t - CITY OF IOWA CITY FY87 OPERATING BUDGET EXPENDITURES 13410 H.I.S. ADMINISTRATION PERSONAL SERVICES: TRANSFER TO: FTE BUDGET NONE 0 FY86 FY87 $ TOTAL 0 _. CODE ENFORCEMENT ASST. H.I.S. DIRECTOR 1.00 1.00 1.00 1.00 22,112 391246 j TEMPORARIES - LONGEVITY 1,000 FICA 475 4459 -, IPERS HEALTH INSURANCE LIFE INSURANCE , 2,565 2,833 INTRA -CITY CHARGEBACRS: I 'I DISABILITY INSURANCE_____ 167 353 VEHICLE OPERATIONS 210 TOTAL _____ 2.00 2.00 _____ 73,210 VEHICLE REPLACEMENT - WORD PROCESSING - _____ ADMINISTRATIVE OVERHEAD 0 'I -' CBD MAINTENANCE 0 iI TOTAL 211 fl -_ I - . CAPITAL OUTLAY: ... NONE 0 '-------0 TOTAL I i j ^� 147 r - cA PROGRAM DIVISION STATEMENT DEPARTMENT: HOUSING & INSPECTION SERVICES FUND: GENERAL DIVISION: BUILDING INSPECTION PROGRAM: COMMUNITY PROTECTION w DIVISION PURPOSE:cement measures as required all City lerk in inspections for required inspection, permitting, licensing and enfor to the City C Provide regulatory codes and the State regulatory codes; provides assistance u and ncassiistedeVhousing j nnew liquor licenses, dance permitsand to hnicalinsupporta and pr to housings inspectorthe sMaande federally ordinances; programs. DIVISION GOAL: ,i research, develop codes ointent of with all onsisent level ofodestand andated policy ofithedivision City Council ordinancesenforcent andnenforcec consistent i GENERAL DIVISION OBJECTIVES: 7 days after receipt of applications. 1. Conduct plan reviews for all but the most complex plans within the with information on building safety. 2. Maintain and provide public lst Qtr. PERFORMANCE MEASUREMENTS:FY63 FY82 FY84 FY85 FY86 451 126 Number"of electrical permits _ 217 40 200 Number of plumbing permits__ Number of mechanical permits 514 _' 573 367 457 124 $20,855,009 318 $5,733,2888 Number of building permits $23,180,878 $39,290,335 $33,780,250 4,208 Dollar amount 4,200 Number of field inspections 400 4,308 485 153 465 392 5 days Number of plans checked 3 d ays 6 da s 6 days 5 d221 64 y Average turnaround time Number of violation orders 64 _ _ 100 298 82 97 *Number of compliances =_ Number of complaints _ 296 244 r ; __ 240,989 126,748 26,691 f Revenues generated Compared to cost of administration 165,305 148,835 157,721 of program 146% 85.2% Expressed as a percent orders, due to number of orders written in previous , *yea er in compliancecigher nan number of violation r V °a_ being 148 _ T l i 149 o; DIVISION ANALYSIS: The interrelation of the number of permits issued, the complexity of construction projects, the shift in priorities of the Council and administration, and the expansion of enforcement responsibilities caused by new code adoptions will affect the quantity and quality of attention to any one aspect of code enforcement. ='A� l i 149 ='A� CITY OF IOWA CITY FY87 OPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY 13420 BUILDING INSPECTION EXPENDITURES: RECEIPTS: -- FY86 BUDGETD BUDGET -- ESTIMATE -- FY87 BUDGET ---- REVISED ACTUAL ACTUAL REQUEST BUDGET PERSONAL SERVICES COMMODITIES 132,347 2,546 140,625 1,639 140,625 1,639 155,344 155,344 SERVICES AND CHARGES 13,9420 14,445 14,445 1,616 16,1950 1,616 15,325 CAPITAL OUTLAY 26,378 26,378 26;378 MISCELLANEOUS MISCEL379 768 --------- TOTAL 148,835 157r_571 157,144 173,155 172,285 RECEIPTS: V 150 FY85 REVISED FINAL ACTUAL ESTIMATE BUDGET PROPERTY TAX 22,086 23,360 30 463 BUILDING PERMITS A INSPE 98,392 105,886 113;924 CHARGES FOR SERVICES 1,211 1,141 1,141 PLAN CHECKING FEE 26,378 26,378 26;378 MISCELLANEOUS MISCEL379 768 --------- 379 --------- X TOTAL ==148,835 157,144 --------- 172_285 V 150 -- CBD MAINTENANCE TOTAL 7,771 CAPITAL OUTLAY: 0 . NONE - - --------- TOTAL _0 151 1 CITY'CITY FY87 DGET EXPENDITURESNG 13420 BUILDING INSPECTION TRANSFER TO: PERSONAL SERVICES: 0 FTE BUDGET NONE _-------0 --- - TOTAL FY86 FY87 $ BUILDING INSPECTOR 4.00 4.00 96,362 1.00 1.00 29,660 SR. BUILDING INSPECTOR 1 775 LONGEVITY LONGEVITY 9,117 FICA 6,469 INTRA -CITY CHARGEBACKS: IPERS 10,415 HEALTH INSURANCE7,771 LIFE INSURANCE 717 VEHICLE OPERATIONS 0 DISABILITY INSURANCE -------------- VEHICLE REPLACEMENT 0 TOTAL ----- 5 00 -5_00 -_155,344 _ - WORDPROCESSING0 0 -- CBD MAINTENANCE TOTAL 7,771 CAPITAL OUTLAY: 0 . NONE - - --------- TOTAL _0 151 1 PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: HOUSING & INSPECTION SERVICES PROGRAM: COMMUNITY PROTECTION DIVISION: FIRE PREVENTION/SAFETY INSPECTION DIVISION PURPOSE: Ensure, through Code enforcement, that housing facilities are of the quality necessary to protect and promote the health, safety, and welfare of not only those persons utilizing these facilities, but the general public as well. DIVISION GOAL: Provide for the enforcement of the Housing Code and the Fire Code by inspecting rental units in accordance with the schedule for inspection and licensing of rental dwellings. Investigate citizen complaints to the satisfaction of the community and provide licensing of rental units as prescribed by the Housing Code. GENERAL DIVISION OBJECTIVES: 1. Ensure that the quality of rental housing and owner -occupied housing will not deteriorate from the level which has been achieved to date. 2. Assure by inspection, enforcement and education that hazardous conditions which contribute to loss of life and.property by fire are eliminated. 3. Inspect all rental property in the community; multi -family every two years; duplex every three years; and single family every four years. 4. Provide technical assistance to the Housing Commission, Board of Housing Appeals, City Manager, City Council and other departments. 5. Respond to citizen questions concerning Housing Code Enforcement. 6. Provide information and assistance to citizens appealing enforcement decisions. 7. Investigation and resolution of citizen complaints. B. Hold meetings with other organizations within the community concerning Housing Code enforcement regulations and procedures, e.g. Protective Association of Tenants, Board of Realtors. 9. Provide training seminars for members of the Board of Housing Appeals. 'V 152 PERFORMANCE MEASUREMENTS: 1st Quarter _ FY82 FY83 FY84 FY85 FY86 _ Inspections: a. licensing inspections - 868 946 827 132 238 214 b. complaint inspections - 121 209 11 3 c. request inspections - 26 1808 1365 374 - No. of reinspections No. of violation orders - 657 690 800 603 159 _ Emergency orders issued Certificate of Structure Compliance 56 468 199 853 299 477 120 214 4 23 Rental permits issued 479 853 762 713 10 215 Referrals to Legal 1 11 6 11 13 2 4 Court filings 1 0 4 4 11 1 Rent escrow certification Appeals: Total No. qq 181 100 139 5 Upheld 36 168 92 8 79 55 3 Dismissed 5 3 9 4 0 5 i Deferred Revenues generated $48,778 $51,516 $59,895 $36,515 $10,121 7 Compared to cost of administration $87,133 $89,566 $99,764 $105,757 $28,026 of program _ Expressed as a percent 57% 57% 60% 35% 36% I _ DIVISION ANALYSIS: Efforts in this fiscal year will be to maintain the level of service currently provided. The expansion of enforcement responsibilities will affect the quantity and quality of attention to any one aspect of code enforcement. 153 71 _____ _____ _________ WORD PROCESSING 0 ADMINISTRATIVE OVERHEAD - 0 CBD MAINTENANCE TOTAL 7,067 CAPITAL OUTLAY: NONE 0 TOTAL 0 155 -'i a CITY OF IOWA CITY _____ _____ _________ WORD PROCESSING 0 ADMINISTRATIVE OVERHEAD - 0 CBD MAINTENANCE TOTAL 7,067 CAPITAL OUTLAY: NONE 0 TOTAL 0 155 -'i CITY OF IOWA CITY FY87 OPERATING BUDGET EXPENDITURES 13430 FIRE PREVENT & SAFETY INSPECT PERSONAL SERVICES: TRANSFER TO: FTE BUDGET NONE 0 TOTAL 0 ' FY86 FY87 $ CLERK/TYPIST - HIS 1.00 1.00 19,056 HOUSI G INSPECTOR 3.00 3.00 65,118 LONGEVITY 275 FICA 6,018 IPERS 4,720 HEALTH INSURANCE LIFE INSURANCE 6,999 231 INTRA -CITY CHARGEBACKS: DISABILITY INSURANCE 487 VEHICLE OPERATIONS 7,060 TOTAL 4.00 4.00 102,904 VEHICLE REPLACEMENT _____ _____ _________ WORD PROCESSING 0 ADMINISTRATIVE OVERHEAD - 0 CBD MAINTENANCE TOTAL 7,067 CAPITAL OUTLAY: NONE 0 TOTAL 0 155 -'i -1 PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: HOUSING 8 INSPECTION SERVICES — PROGRAM: COMMUNITY PROTECTION DIVISION: HOUSING COMMISSION/BOARD OF APPEALS DIVISION PURPOSE: The purpose of the Housing Commission is to promote clean, decent and safe housing for the residents of d. Iowa City and act as the Board of Appeals for the Housing Code. DIVISION GOAL: The Commission will study, investigate and make recommendations to the City Council on matters relating to by monthly meetings and special .,l fulfillment of the Commission's purpose. This will be accomplished regular meetings as may be necessary. Appeals will be heard as soon as practical. DIVISION OBJECTIVES: I 1. The Commission will have a continuing role in overviewing the Section 8 and Public Housing Programs and _ will assist in obtaining additional units as funding availability from HUD permits. 2. Aggressively pursue additional units of subsidized housing. enterprise participation in federally assisted housing pro- 3. Continue to study and encourage private grams. 4. Hear appeals as necessary to insure fair and impartial interpretations and enforcement of the Housing Code. 5. Continue to make recommendations for Housing Code amendments as considered appropriate. 6. Continue to seek new housing opportunities for Iowa Citians. 7: Continued support for the Shared Housing Programs. 8. Continue review of loan applications for Housing Rehabilitation Programs. PERFORMANCE MEASUREMENTS: PROJ. PROJ. i FY83 FY84 FY85 FY86 FY87 i 1. Number of meetings held 15 14 10 14 14 15 20 20 2. Recommendations to City Council 5 18 441 486 500 524 538 ^ 3. Number of units assisted 4. Number of appeals heard 298 192 99 100 100 _ 5. Housing Rehabilitation: 10 6 12 14 Forgivable Loan 9 2 13 3 5 6 Other Rental Rehabilitation -- -- 6 14 14 156 DIVISION ANALYSIS: Success of the federally assisted housing units (Section 8 and Public Housing), is beyond the control of _ the Commission since funding by the Federal Government is a key factor to program success. Fourteen new vouchers were approved for the Section 8 voucher Program to be utilized in conjunction with the Rental Rehabilitation Program and ten new units of Public Housing Acquisition have been acquired. An additional 14 units are anticipated for FY87. 157 HUMAN DEVELOPMENT Parks & Recreation Library Senior Center �� C.� cf� r -T- I a -1 I _ PROGRAM DIVISION STATEMENT DEPARTMENT: PARKS 8 RECREATION FUND: GENERAL DIVISION: RECREATION PROGRAM: HUMAN DEVELOPMENT DIVISION PURPOSE: The Recreation Division provides a variety of leisure time recreational se victhe tRecreaLioo all n uDivision including organized activities and supervised Play. _ provides purposeful recreation programming by utilizing departmental and other community facilities. The Division strives to cooperate with all agencies and to coordinate activities with other recreational organizations in order to expand leisure time opportunities for the community. DIVISION GOAL: Maintain the current level of leisure time opportunities, the number of people served, quality of program _., delivery, and to advocate the benefits of recreational involvement to the general public. GENERAL DIVISION OBJECTIVES: 1. 'Integrate at least ten Special Populations Involvement participants into regular recreation programs i available to the general public. 2. Develop a Plaza Art program consisting of at least four visual displays and six to eight musical _ performances during the months of July through October, 1986. 3. Develop an aquatics manual designed to inform participants of program procedures, skill levels and swimming policies of the Iowa City Recreation Division by December 31, 1986. PERFORMANCE MEASUREMENT: Proj, Proj. Participation in Social/Cultural Activities Participation in Sports/Wellness/Center Activities Participation in Aquatics Activities Participation in Special Populations Activities Number of Farmers Market Buyers FY83 FY84 FY85 FY86 FY87 26,220 23,806 37,243 38,360 39,511 127,308 158,704 148,425 152,877 157,463 152,219 6,835 59,747 158 220,119 208,471 9,880 9,302 61,595 63,500 214,725 221,117 9,581 9,869 65,405 67,367 DIVISION ANALYSIS: The Social/Cultural activities includes Summer Camp. aquaticsCooler weather and the nd fitness areas and a 1.5% dropof the rfromethe FY84odeled 1dhouse accounts for some lass of attendance in actual attendance. Special Populations Involvement special event programming expanded and the number of group homes in the community increased. 159 r TOTAL 862,816 677,267 754,232 160 a CITY OF IOWA CITY �. _ FY87 OPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY ' 16100 RECREATION EXPENDITURES: -- FY86 BUDGET ---- ---- FY87 BUDGET ---- FY85 ADOPTED REVISED DEPT FINAL ACTUAL BUDGET ESTIMATE REQUEST BUDGET I PERSONAL SERVICES 557,646 625,229 466,629 609,160 550,475 COMMODITIES SERVICES AND CHARGES 58,985 55,994 150,471 132,924 47,485 138,366 56,516 149,523 51,138 145,799 i CAPITAL OUTLAY TRANSFERS OUT 50,157 18,847 1,642 28,620 6,820 ---45,557 --------0 23,145 0 0 TOTAL _ _ --862,816 =-832,994 --677,267 --843_819 --754__232 RECEIPTS: FY85 REVISED FINAL . I ACTUAL ESTIMATE BUDGET PROPERTY TAX 578,297 368,499 427,023 I RECREATION FEES LESSONS 43,456 47,712 56,567 ? I ENTRY FEES 54,173 54,498 49,286 50,708 56,881 50,921 POOL ADMISSIONS 'RECREATION 108,189 122,573 139,489 RENTALS 18,292 20,211 12,529 MISCELLANEOUS 11,123 13,066 10,822 TOTAL 862,816 677,267 754,232 160 a CITY OF IOWA CITY FY87 OPERATING BUDGET EXPENDITURES 16100 RECREATION PERSONAL SERVICES: TRANSFER TO: FTE BUDGET_ NONE FY86 FY87 $ TOTAL 1.00 1.00 15,401 1.00 1.00 19,058 1.00 1.00 17,881 1.00 1.00 21,560 4.00 4.00 96,475 1.00 1.00 39,113 �PT3 .50 .50 12 426 INTRA -CITY CHARGEB, TOTAL 245,234 VEHICLE OPERATIONS 4,642 1,875 VEHICLE REPLACEMENT 5;491 29,817 WORD PROCESSING 0 12,387 ADMINISTRATIVE OVERHEAD '..0 19,018 CBD MAINTENANCE 0 622 _ _ _____ ___ 1,198 TOTAL 10,133 10.25 10.25 550,475 ---______ CAPITAL OUTLAY: 2 CASH REGISTERS,- ..1,000 2 SODA ASH FEEDERS - 21700 DIVING BOARD RAILS 3,120 TOTAL 6,820 161 PROGRAM DIVISION STATEMENT vlz FUND: GENERAL DEPARTMENT: PARKS & RECREATION PROGRAM: HUMAN DEVELOPMENT DIVISION: PARKS DIVISION PURPOSE: Maintain a variety of open space opportunities for residents which allow for both active and passive leisure time pursuit. DIVISION GOAL: Employ development techniques which allow for utilization of lower cost maintenance practices while preserving the attractive condition of all City parks. GENERAL DIVISION OBJECTIVES: 1. Improve turf areas by maintaining a program of sound agricultural practices, including fertilization, weed control, aeration, and seeding. 2. Save labor costs of trimming and reduce tree injury by using herbicides around trees and hard to mow areas. NEW DIVISION OBJECTIVES: 1. Plan and build .a nature trail system at Ryerson's Woods by June 1, 1987, that incorporates profes— sional; community and staff design concepts. 2. Reduce maintenance levels and enhance beauty of remote park areas by identifying and naturalizing no -mow sections in four public parks. 3. Complete by March 1, 1987, a work flow analysis with staff input that improves performance levels such that new park land maintenance may be undertaken at no additional cost. 4. Create by May 1, 1987, an Iowa City Parks Nature Trail Guide that shows location, trail maps and exhibits local flora and fauna. 162 =1A 'T Proj, o; —A, PERFORMANCE MEASUREMENTS: nt Proj, Proj. FY83 FY84 FY85 FY86 FY87 1. No. of shelter reservations per 1,465 1,452 1,259 1,325 1,375 season 2. No. of hours spent on mowing 5,327 4,790 4,609 4,700 4,700 operations per season 3. No. of hours spent on projects 1,987 2,200 2,207 2,200 2,200 for other City departments 4. No. of maint. acreage assignment 43.9 43.9 43.9 43.9 43.9 per employee 5. Dollar cost per acre of maint. 742.29 789.00 735.29 775.00 775.00 park & other non -park properties 6. Total gallons of fuel consumed 11,754 12,000 12,062 12,700 13,000 per fiscal year DIVISION ANALYSIS: Performance Measurement 01: Reservations may be down due to the restrictions on keg beer and increased 1. security enforcement. t2 and 05' The number of hours spent on mowing were downi1 H due to the 2. Performance Measureme — unusually dry conditions in the summer of 1984. The FY85 dollar cost per acre figure s q dry summer of 1984. 3. Performance Measurement 14: Adjustments in the number of maintenance acre. assignments per employee and the number of mowing hours will be necessary upon acquisition of new parkland. I i ^ �I V 163 r- RECEIPTS: CITY OF IOWA CITY ESTIMATE ACTUAL RECEIPTSBANDPEXPENDITURESESUMMARY PROPERTY TAX USE OF MONEY PROPERTY 381,456 388 415,315 439,427 16200 PARKS 1 140 3,492 3,492 TOTAL :NDITURES: 419,947 _ 444,059 FY85 ADOPTE6 D BUDRVTY87 EISED DEP BUDGET INAL ACTUAL BUDGET ESTIMATE REQUEST BUDGET PERSONAL SERVICES COMMODITIES 263 184 34,781 284,074 284 074 295,032 295 032 SERVICES AND CHARGES CAPITAL OUTLAY 86 158 ' 26;912 82,520 26,912 105 961 , 27,827 112 0 , 43 27,827 110,200 TRANSFERS OUT 3,100 10;000 3,000 4,000 000 -- ------- --------- 111,000 TOTAL --387,228 _-406,506 --------- --419,947 --------- --438,902 -----=--- --444,059 RECEIPTS: ESTIMATE ACTUAL BUDGET PROPERTY TAX USE OF MONEY PROPERTY 381,456 388 415,315 439,427 MISCELLANEOUS - 5 384 1 140 3,492 3,492 TOTAL 387,228 419,947 _ 444,059 164 TOTAL CITY OF IOWA CITY FY87 OPERATING BUDGET EXPENDITURES 16200 PARKS PERSONAL SERVICES: TRANSFER TO: FTE BUDGET PARK LAND ACQUISITION 10,000 --------- --- ------ TOTAL 10,000 FY86 FY87 $ --------- 4.00 4.00 77,167 3.00 3.00 65,823 WING 1.00 1.00 22,450 NSTRUCTION 1.00 1.00 24,549 T 1.00 1.00 32,995 16x900 INTRA—CITY CHARGEBACKS: 3600 17, 210 VEHICLE OPERATIONS 52 252 , 12;152 VEHICLE REPLACEMENT 29,395 19,497 WORD PROCESSING 0 00 602 ADMINISTRATIVE OVERHEAD E 1,271 CBD MAINTENANCE 10.00 10_00 295_032 TOTAL 81,647 165 CAPITAL OUTLAY: TREES 1,000 TOTAL 1,000 a -v� PROGRAM DIVISION STATEMENT — FUND: GENERAL DEPARTMENT: LIBRARY PROGRAM: HUMAN DEVELOPMENT DIVISION: LIBRARY DIVISION PURPOSE: Provide the residents of Iowa City and contractual service areas with free access to reading, viewing and listening resources and services for information, self education, personal enrichment, recreation and community organizational activities; furnish supplementary resources for use by elementary and secondary school students. DIVISION GOAL: Implement the goals and priorities for FY87, the third year of the Library Board's 5-year plan. See LIBRARY PRIORITIES FOR THE 80's. GENERAL DIVISION OBJECTIVES: 1. Accommodate expected 5% to 10% increases in use of the library through increased resources or reduc- tions in service levels. 2. Provide effective handling and a sufficient quantity of items so that 68% of users' requests for a specific item are satisfied. 3. Sustain the FY85 level of volunteer hours and maintain the amount of gift materials added and private -- funds received at 30 percent of new acquisitions of library materials. 4. Increase awareness and use of the library by the disabled. NEN DIVISION OBJECTIVES: 5. Begin the next five-year planning cycle. 6. Implement upgrade to computer system and train staff and public an changes to catalog and library procedures. PERFORMANCE MEASUREMENTS: FY82 FY83 FY84 FY85 FY86 FY87 es .) goal) I.A. Registered borrowers) 38,280 45,300 47,961 50,741 52,500 53,300 % IC residents who are registered 65.0% 73.5% 79.1% 83.6% 86.5% B. i people entering the building 414,000 471,600 497,276 507,620 518,000 528,000 C. Circulation 487,070 536,200 574,525 622,265 681,000 715,000 --------------- llncludes Iowa City, rural Johnson Co., Coralville and fee card holders. 166 J 71 al FY82 FY83 FY84 FY85 FY86 FY87 es .) goal) - D. Questions handled 44,610 50,085 52,689 53,735 31.2% 31.8X 56,500 59,250 30.0% 30.0% - % which are by telephone 32.4% 31.4% E. Programs for children 474 15,733 472 448 450 16,251 16,222 15,624 450 450 16,000 16,500 i Attendance 2.A. Circulation per book added (above 35 26.1 26.9 32.8 31.5 33.0 33.0 indicates collection is deteriorating) c.i B. Availability rate (% of collection on 70.2% 68.0% 68.1% 66.2% 68.0% 68.0 shelf available for use) 4! 3.A. % of acquisitions which are gifts or 34.1% 35.5% 31.6% 31.0% 30.0% 30.0% purchased from grants or gift funds B. Volunteers in F.T.E. 2.5 2.4 2.8 2.7 2.8 2.8 i 4.A. Mailings sent to homebound borrowers 186 185 370 350 360 370 'j B. Quarterly report will be provided on what special services were provided, what resources added S. Schedule completed by 10-1-86; committee organized by 2-1-87; meetings underway by 4-1-87. 6. Quarterly report will describe implementation progress; training and revision plan ready by 10-1-86. DIVISION ANALYSIS: Iowa City's young, highly -educated, high tech population uses library service at a rate equivalent to an have the tax base equivalent to a average city of 150,000 to 180,000 people. Of course, Iowa City does not has budget, staff and collection less than half as large to community of that size. Consequently ICPL a serve the same number of users. Library use has increased beyond the capacity of the FY82 staff and collection, temporary beyond the capacity workers. At least extended by automation and new building efficiencies, volunteers, gifts and increased use of services since June 1981. The four permanent staff are needed to catch up with the library cannot absorb further growth in use. The library needs a level of tax support adequate to provide for basic operations. Services can be in-kind contributions, once enhanced by a variety of income-producing operations, fund raising efforts and to term funding and budgeting established. Library Board an adequate in orderetoeachieer andThe vescuss this base, alternatives with the City Council nati r 167 a r � BUDGET �. FY87TOPERATING RECEIPTS AND EXPENDITURES SUMMARY 16300 LIBRARY EXPENDITURES: __ -- FY86 BUDGET ---- ---- FY87 BUDGET ---- FY85 ACTUAL ADOPTED BUDGET REVISED ESTIMATE DEPT REQUEST FINAL BUDGET PERSONAL SERVICES COMMODITIES 783546 2 1 308 815 716 27 510 815 716 27 510 868,533 29,100 868,533 29,100 SERVICES AND CHARGES CAPITAL OUTLAY 165,618 135,407 188;400 134,225 185;400 161,954 188,265 180,325 188,070 172,825 TRANSFERS OUT 0 0 3,500 0 ----3_500 TOTAL 1,112_879 1,165_851 1,194_080 1_266,223 1,262,028 RECEIPTS: FY86 FY87 j FY85 REVISED FINAL yI ACTUAL ESTIMATE BUDGET PROPERTY TAX 941,107 983,940 1,039,918 -' LIBRARY FINES 41,832 71,500 71,600 CONTRACTED SERVICES 109,830 116,585 126,203 - NON-RESIDENT CARDS 7,382 71200 8200, INTEREST INCOME 504 0 356 _ CABLE TV CHARGEBACK 10,023 12,555 13,451 ' MISCELLANEOUS '- ----2,201 ----2,300 ----2,300 TOTAL 1,112,879 1,194,080 1,262,028 i TOTAL --------- 26.75 26.75 868,533 ------------------- ----- -------------- 169 TRANSFER TO: LIBRARY EQUIP REPLACE RES 3,500 TOTAL ----3_500 INTRA -CITY CHARGEBACKS: VEHICLE OPERATIONS 0 VEHICLE REPLACEMENT 0 WORD PROCESSING 0 ADMINISTRATIVE OVERHEAD 0 CBD MAINTENANCE 0 TOTAL 0 CAPITAL OUTLAY: AUTOMATIC DOORS PANEL - 500 COMPUTER SYSTEM UPGRADE 36,000 LIBRARY MATERIALS 135,325 TYPEWRITER 600 DESENSITIZER FOR SECURITY 400 TOTAL 172,825 -v� CITY OF IOWA CITY FY87 OPERATING BUDGET EXPENDITURES 16300 LIBRARY PERSONAL SERVICES: FTE BUDGET FY86 FY87 $ 3.00 3.00 52,440 3.00 3.00 56,832 2.00 2.00 40,830 I 1.00 1.00 21,136 II 2.00 2.00 43,882 1.00 1.00 22,455 1.00 1.00 27,262 Y 1.00 1.00 22,382 CULATION 1.00 1.00 23,638 MUNITY SER 1.00 1.00 31,119 ORM SERV 1.00 1.00 31,184 HNICAL SER 1.00 1.00 27,768 TH SERVICE 1.00 1.00 29,070 OR 1.00 1.00 33,917 1.00 1.00 42,194 1.50 1.50 24,824 PT .75 .75 11,874 JPTJ PPT .75 .75 13 178 r PT .50 .50 10,207 PT 1.00 1.00 24,993 PT .75 .75 19,679 TOTAL --------- 26.75 26.75 868,533 ------------------- ----- -------------- 169 TRANSFER TO: LIBRARY EQUIP REPLACE RES 3,500 TOTAL ----3_500 INTRA -CITY CHARGEBACKS: VEHICLE OPERATIONS 0 VEHICLE REPLACEMENT 0 WORD PROCESSING 0 ADMINISTRATIVE OVERHEAD 0 CBD MAINTENANCE 0 TOTAL 0 CAPITAL OUTLAY: AUTOMATIC DOORS PANEL - 500 COMPUTER SYSTEM UPGRADE 36,000 LIBRARY MATERIALS 135,325 TYPEWRITER 600 DESENSITIZER FOR SECURITY 400 TOTAL 172,825 -v� r I o, -f PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: PARKS & RECREATION PROGRAM: HUMAN DEVELOPMENT DIVISION: ADMINISTRATION DIVISION PURPOSE: Direct and coordinate operations in the Department's six divisions: Recreation, Parks, Cemetery, Forestry, Government Buildings and Central Business District Maintenance; and provide staff liaison for the Parks and Recreation Commission. DIVISION GOAL: Provide a wide variety of Parks and Recreation services and programs through the efforts of a well motivated, efficient work force. GENERAL DIVISION OBJECTIVES: i I. Prompt dissemination of information from the Council, City Manager, Parks and Recreation Commission, and other departments and divisions to appropriate division heads and divisions. 2. Systematic monitoring of divisions to ensure that each is functioning effectively and efficiently. J 3. Avoid duplication of services within City government, and attempt to avoid duplication of parks and recreation services and facilities that are offered by other governmental units or private enterprise. PERFORI4ANCE MEASUREMENTS: Overall performance of department administration will be reflected in the level of success achieved within each operating division. DIVISION ANALYSIS: To maintain the current level of service, it will be especially important to closely monitor each division to assure that they are working at capacity. 170 0, tet; r ml -Al CITY OF IOWA CITY FY87 OPERATING BUDGET ' RECEIPTS AND EXPENDITURES SUMMARY 16500 PARKS 6 RECREATION ADMIN — ;XPENDITURES: BUDREY87 BUDGET FY85 ADOPTED D VISED DEPT INAL ACTUAL BUDGET ESTIMATE REQUEST BUDGET PERSONAL SERVICES 45,549 72,486 72,486 76,863 76,763 I a.l COMMODITIES 854 330 330 274 274 SERVICES AND CHARGES 4,437 2,364 2,220 2,294 2,411 ri j CAPITAL OUTLAY 2,390 2_390 175 175 TOTAL _0 50_840 ___ __ 77,570 77,426 79,606 79,623 w • I RECEIPTS: iI FY85 REVISED FINAL ACTUAL ESTIMATE BUDGET I PROPERTY TAX 50,840 77,426 79,623 TOTAL 50,840 77,426 79,623 I� I 171 -Al 172 CAPITAL OUTLAY: 1 SECRETARIAL CHAIR ------ 175 175 TOTAL CITY OF IOWA CITY FYg7 OPERATING BUDGET EXPENDITURES & RECREATION ADMIN 16500 PARKS TRANSFER T0: PERSONAL SERVICES: NONE ----- FTE ___ BUDGET -- ----0 TOTAL =___----- 0 FY86 FY87 $ SEC. - PARKS & REC 1.00 1.00 1.00 1.00 21,375 44'190 ADMIN. PARKS & RECREATION DIRECTOR 4 542 OVERTIME FICA 2,531 2,833 INTRACITY CHAR GEBACKS: IPERS0 HEALTH INSURANCE LIFE INSURANCE ___-__ 375 VEHICLE OPERATIONS REPLACEMENT 0 0 DISABILITY INSURANCE __- -Z:00 2.00 _________ 76,763 VEHICLE WORD PROCESSING VElU1EAD 0 0 TOTAL _____ _____ CHDIMAINTENANCE - 0 TOTAL 172 CAPITAL OUTLAY: 1 SECRETARIAL CHAIR ------ 175 175 TOTAL 'T PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: PARKS b RECREATION PROGRAM: HUMAN DEVELOPMENT DIVISION: PARKS 8 RECREATION COMMISSION DIVISION PURPOSE: Recommend and review policies, rules, regulations, ordinances and budgets relating to the parks, play- grounds, recreation center and cultural functions of the City. DIVISION GOAL: Provide a year-round program of recreation and cultural activities and facilities at various locations throughout the community to meet the needs of a population having widely varied characteristics and interests. DIVISION OBJECTIVES: 1. Complete arrangements to purchase Miller Park as the top priority in parkland acquisition. 2. Identify and arrange to acquire a large, central tract of land for field sports by June 30, 1987. 3. Provide by June 30, 1981, a five-year comprehensive master park plan. 4. Create by September 30, 1986, long and short range priorities for capital improvement projects includ- ing equipment, acquisition and development of facilities. 173 _'J� PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: PARKS b RECREATION PROGRAM: HUMAN DEVELOPMENT DIVISION: PARKS 8 RECREATION COMMISSION DIVISION PURPOSE: Recommend and review policies, rules, regulations, ordinances and budgets relating to the parks, play- grounds, recreation center and cultural functions of the City. DIVISION GOAL: Provide a year-round program of recreation and cultural activities and facilities at various locations throughout the community to meet the needs of a population having widely varied characteristics and interests. DIVISION OBJECTIVES: 1. Complete arrangements to purchase Miller Park as the top priority in parkland acquisition. 2. Identify and arrange to acquire a large, central tract of land for field sports by June 30, 1987. 3. Provide by June 30, 1981, a five-year comprehensive master park plan. 4. Create by September 30, 1986, long and short range priorities for capital improvement projects includ- ing equipment, acquisition and development of facilities. 173 _'J� 174 _ PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: CITY MANAGER - PROGRAM: HUMAN DEVELOPMENT DIVISION: SENIOR CENTER DIVISION PURPOSE: Operate a Senior Center facility from which an array of services, programs and activities that support independent living, stimulate personal growth, and provide a channel/forum for intercommunity relationships among participants are effectively assembled and promoted. DIVISION GOAL: _ Support the effort to maintain or improve a personally acceptable quality of life for Johnson County senior citizens. GENERAL DIVISION OBJECTIVES: 1. Make the general community and particularly the elderly aware of the Senior Center through distribution - of a monthly newsletter, use of the media, and personal outreach by the Council of Elders, Senior Center Commission, staff, student volunteers and participants. 2. Effectively coordinate available community services and activities for the elderly of Johnson County through classes, workshops, series and special events. 3. Provide the elderly community a focal point from which they can plan, organize and implement programs and activities which they deem important in maintaining or improving their quality of life. 4. Provide an opportunity for community agencies serving the elderly to exchange information, share expertise and coordinate their services to the elderly and to facilitate monthly meetings of the Service Providers Organization. 5. Serve city, county and other entities as a source of data on the elderly of Johnson County to _ facilitate the planning process. 6. Promote a cooperative exchange with the University for training, research and continuing education. 7. Facilitate operation of the Eldercraft Shop. 8. Provide staffing for the Senior Center Commission. _ PERFORMANCE MEASUREMENTS: The Senior Center figures are not accurate by a factor of approximately 10% as participants do not have to sign in. Refers l (A) to figures in FY82 which represent only the ten months the Center was operating. 174 SENIOR CENTER UNITS OF SERVICE (Those signing in using numbered complimentary cards) ACTIVITY OR SERVICE FY821 FY83 FY84 FY85 Senior Center* 36,090 57,545 58,249 58,221 City 30,295 47,882 47,988 45,497 i County 4,307 7,173 7,166 7,732 Visitors 2,724 2,914 4,992 AARP 1,597 1,970 2,530 2,126 ADP -- -- 2,004 1,809 Congregate Meals 33,318 55,578 61,064 61,330 i ESA 544 1,192 1,108 594 SEATS 5,001 4,851 5,725 9,114 Other 3,240 4,126 3,712 3,400 -, ri VOLUNTEER HOURS CONTRIBUTED iI ACTIVITY FY821 FY83 FY84 FY85 Senior Center Post 441 965-1/4 805 776.75 Guide/Host 3,755 4,593-1/4 4,556 5,175.5 - Eldercraft Shop 2,448 3,803-1/4 3,112 3,280 Library 91 293-1/2 805 250.25 _ Teachers 631 977 1,072 1,533.5 Other 56� 11 2�S d 1 3 _ Total Total I i Classes - 24 106 165 Services. - 29 191 242 Special Events -- 260 658 624 i 175 W DIVISION ANALYSIS: Every area of the Senior Center - i.e. attendance, number of volunteers, classes, series and special events has more than doubled since we opened three years ago. Each year the expectations of quality and quantity of programs at the Senior Center rises. However, the staffing remains the same. If we are to meet our stated purpose and goal we need to be continually expanding the opportunities for volunteer involvement and To do this we need to divide the position of Program Specialist into two full-time elderly participation *coordinator and Volunteeroor _ positions of Program Coordinator. If this is not possible, the Senior Center will continue to work on strengthening existing activities, encouraging participation in ongoing programs, an reinforcing the efforts of the community to serve the elderly of Johnson County. 176 0 "�I r EXPENDITURES: PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY TRANSFERS OUT TOTAL RECEIPTS: PROPERTY TAX CONTRACTED SERVICES STATE GRANTS MISCELLANEOUS TOTAL CITY OF IOWA CITY FY87 OPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY 16700 SENIOR CENTER - -- FY86 BUDGET ---- ---- FY87 BUDGET -- - I FY85 ADOPTED REVISED DEPT FINAL ACTUAL BUDGET ESTIMATE REQUEST BUDGET 101,441 109,865 109,865 118,203 129,003 5,819 5,886 5,886 7,481 61458 j 77,244 78,965 76,010 78,728 79,157 7,213 3,350 1,850 0 0 '- 4,000 4,000 4,000 4,000 6,000 --195,717 --202,066 --197,611 --208,412 _220,618 ri tl `I FY85 REVISED FINAL ACTUAL ESTIMATE BUDGET 154,426 157,039 176,335 .- I 40,087 40,413 44,124 1,000 0 0 204 159 159 !� --------- --195,717 --------- --197,611 ---------i --220,618 _ I .I -A� r TOTA I e, FY87 CITY OF IOWA CITY L FY87 OPERATING BUDGET EXPENDITURES 16700 SENIOR CENTER TRANSFER TO: PERSONAL SERVICES: FTE BUDGET PARKING OPERATIONS ----6,000 -- TOTAL 6,000 FY86 FY87 $ SR. CENTER 1.00 1.00 1.00 18,382 1.00 19,520 SR. CENTER 1.00 1.00 26,870 TOR1.00 1.00 30,081 (PT) 50 8,622 2,856 200 INTRA -CITY CHARGEBACKS:. 800 7,533 VEHICLE OPERATIONS 251 0 5,274 VEHICLE REPLACEMENT 4 129 8,041 WORD PROCESSING ADMINISTRATIVEOVERHEAD r 0 543 ANCE 4_.50 129_,003 TOTAL 4_,380 _4_.00 _ CAPITAL OUTLAY: NONE TOTAL 0 178 0 o, r - PROGRAM DIVISION STATEMENT FUND: GENERAL DEPARTMENT: CITY MANAGER PROGRAM: HUMAN DEVELOPMENT DIVISION: SENIOR CENTER COMMISSION DIVISION PURPOSE: Serve in an advisory role to the City Council and Johnson County Board of Supervisors in regard to the needs of the Senior Center. DIVISION GOAL: Monitor the operation of the Senior Center to ensure that an environment is created which will support the efforts of Johnson County senior citizens to maintain an acceptable quality of life. DIVISION OBJECTIVES: 1. Make recommendations with regard to policies and programs of the Senior Center. 2. Join staff and other interested persons in seeking adequate financial resources for the operation of the Senior Center. 3. Encourage full participation by senior citizens in the programs of the Senior Center. 4. Ensure that the Senior Center is effectively integrated into the community and cooperates with organizations with common goals in meeting the needs of senior citizens. 5. Serve in an advocacy role with regard to the needs of senior citizens in Johnson County. DIVISION ANALYSIS: The Commission meets monthly to receive input from the elderly community and service providers, to guide the staff in operation of the facility and to make recommendations to the City Council and Johnson County Board of Supervisors on programs and policies relating to the elderly. 179 r ENTERPRISE FUNDS Parking Pollution Control Water Refuse Collection Landfill Airport N Public Transit i r - BEGINNING BALANCE TOTAL BALANCE PARKING FINES INTEREST INCOME BUILDING RENTALS - PARKING RAMP REVENUE OTHER PARKING REVENUE GENERAL FUND - MISC MISCELLANEOUS - TOTAL RECEIPTS PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY TRANSFERS TOTAL EXPENDITURES ENDING BALANCE CITY OF IOWA CITY FY87 OPERATING BUDGET PARKING OPERATIONS FY85 FY86 FY87 ACTUAL ESTIMATE BUDGET 642,565 495,756 365,630 642,565 ---------- 495,756 --------- 365,630 147 1 489 175,000 190,000 159,570 150,000 110,000 6,704 6,120 6,000 888,368 1,076,458 1,289,020 382,715 514,000 652,000 4,000 4,000 6,000 1,270 ------1270 3,000 -----3-000 1,000 1,590,116 1,928,578 -1,928,578 -2,254,020 -524,395 -561,290 -594,751 -20,971 -21,246 -21,820 -205,759 -232,345 -315,280 -110,683 -20,600-29,036 -875,117 -1,223,223 -1,346,945 -1,736,925 ---------- -2,058,704 ---------- -2,307,832 ---------- 495,756 365,630 311,818 180 of -A; r I e, -t Capitol St. Ramp Revenue PROGRAM DIVISION STATEMENT FUND: ENTERPRISE DEPARTMENT: FINANCE PROGRAM: HOME & COMMUNITY ENVIRONMENT DIVISION: PARKING SYSTEMS DIVISION PURPOSE: Operate and maintain the City's on and off-street parking facilities and enforce appropriate parking regula- tions, primarily in the CBD. DIVISION GOAL: Operate the Capitol Street and Dubuque Street parking ramps and provide a high level of parking enforcement in the CBD. GENERAL DIVISION OBJECTIVES: 1. Operate the parking ramps in such manner to facilitate the parking demands, especially during peak periods of usage. 2. Maintain current level of enforcement in metered and permit areas. 3. Maintain an ongoing maintenance program of meters. 4. Maintain physical structures of parking ramps. PERFORMANCE MEASUREMENTS: Actual Actual p� V 181 Actual FY81 FY82 Capitol St. Ramp Revenue 202,385 341,756 Dubuque St. Ramp Revenue* 31,469 110,800 Metered Lot Revenue (f) 67,519 65,805 Street Meter Revenue (f) 166,469 173,398 No. of Faulty Meters 146,363 206,823 Reported 1,410 1,340 No. Found Faulty 857 859 No. of Meters Rebuilt 180 206 No. of Tickets Issued 107,882 118,135 No. of Cars Impounded 1,315 1,174 *Does not include permit or hotel revenue. p� V 181 Actual Actual Actual Proj. Proj. FY83 FY84 FY85 FY86 FY87 398,080 483,007 607,844 640,000 650,000 129,000 146,363 206,823 212,000 220,000 65,411 176,207 71,787 194,304 83,590 229,016 96,000 276,000 96,000 276,000 1,828 1,963 1,838 1,200 1,000 1,127 1,315 1,174 800 700 546 103,532 372 116,829 201 134,402 400 125,000 400 125,000 373 657 358 900 900 r- I _ 182 a �/ 1 I DIVISION ANALYSIS: At the present time the Dubuque Street Ramp is to project what affect this additional in the process of being expanded. It is difficult at this time parking sale of the Library Lot will directly affect will have on revenue. Any development the Dubuque Street on Block 64-1A or the replacement program of the on -street meters. This Revenue. In March has resulted in of 1985 we started a faulty. Enforcement and impoundment efforts will a decrease in the number be continued at a high level. of meters reported I _ 182 r =1't, �I a� CITY OF IOWA CITY =1't, CITY OF IOWA CITY FY87 OPERATING BUDGET RECEI SUMMARY 4411'100 PARKING OPERATIONS _ EXPENDITURES: -- FY86 BUDGET ---- ---- FY87 BUDGET ---- FY85 ACTUAL ADOPTED BUDGET REVISED ESTIMATE DEPT REQUEST FINAL _ BUDGET PERSONAL SERVICES 524,395 20,971 561,290 21,246 561,290 21,246 595,751 22,870 594,751 21,820 COMMODITIES SERVICES AND CHARGES 205,759 227,123 20,600 345 232,600 20, 153,026 20 600 315, 280 29 036 CAPITAL OUTLAY TRANSFERS OUT 110,683 8751117 832,765 , 1,223,223 ---0 1,346,945 TOTAL 1,736,925 - 1,663,024 2,058,704 _-792,247 2_307,832 y RECEIPTS: FY86 FY87 - FY85 REVISED FINAL _. ACTUAL ESTIMATE BUDGET PARKING FINES 147,489175 159,570 000 150,000 190,000 110,000 i INTEREST INCOME BUILDING RENTALS 6,704 888,368 6,120 1,076 ,458 6,000 1,289,020 ._ PARKING RAMP REVENUE OTHER PARKING REVENUE 382,715 514,000 4,000 652,000 6,000 GENERAL FUND - MISC 4,000 1,000 MISCELLANEOUS - --3_000 --- TOTAL --1,270 1_590,116 1_928,578 2,254,020 I. I 183 FY87TOPERATIING BUDGET 41100 PARKINGTOPERATIONS PERSONAL SERVICES: ;PT PT PT TOTAL TRANSFER TO: FTE BUDGET GENERAL FUND - REPAYMENT ------ BOND & INTEREST SINKING FY86 FY87 $ TRANSIT OPERATIONSES DUBUQUE STNRAMPFADDITION 2.00 2.00 33,368 4.00 4.00 68,687 TOTAL 2.00 2.00 36,056 1.00 -1.00 21,134 1.00 1.00 19,550 1.00 1.00 221450 INTRA -CITY C 1.00 1.00 23,444 HARGEB 1.00 1.00 32,288 VEHICLE OPERATIONS 2.50 2.50 40,736 VEHICLE REPLACEMENT 4.50 4.50 73,650 WORD PROCESSING 1.50 1.50 26,784 ADMINISTRATIVE OVERHEAD 9,000 CBD MAINTENANCE 4,000 3,838 34,654 TOTAL 26,734 41,786 1,155 _ __ __ _ 1,915 25_50 2550 594,751 CAPITAL OUTLAY: -- ===== ========= 1 SMALL 184 20,000 451,445 60,000 430,500 190,000 _ 195,000 1_346,945 ACKS: 12,464 8,300 98,178 0 119,178 PARKING METERPREPLACEMENT 8,436 CASHIER CHAIRS 20,000 ___ _600 TOTAL 29,036 Tom- �--- �-----•--�—i---r--�- 'T PARKING, BOND & INT SINKING FY85 ACTUAL FY86 ESTIMATE FY87 BUDGET 286,597 _ - --- ------ BEGINNING BALANCE TOTAL BALANCE TRANSFER FROMMOPERATIONS TOTAL RECEIPTS CAPITAL OUTLAY TOTAL EXPENDITURES ENDING BALANCE FY87TOPERATING BUDGET PARKING, BOND & INT SINKING FY85 ACTUAL FY86 ESTIMATE FY87 BUDGET 286,597 _ - --- ------ 292,652 --- 452,984 286 597 _ ___292,652 --- --4 452 452,964 --_448 871 -�--- ---449,765 0 ---------- 445 -_-449,116 _--449_765 ---646 646,445 --_443,061 --_289,433 _ -668_419 --_443_061 --_289_433 _668,419 -- _ 292 652 452,984 431,010 185 Li BEGINNING BALANCE TOTAL BALANCE INTEREST INCOME TOTAL RECEIPTS I � TRANSFERS TOTAL EXPENDITURES i ENDING BALANCE i i _1 7 CITY OF IOWA CITY FY87 OPERATING BUDGET PARKING, BOND RESERVE ACTUAL ESTIMATE BUDGET _ 455,158 455_601 --- 455,601 ---455,158 ---455,601 ---455,601 -------443 ---------0 0 443 0 0 0 ---------0 ---------0 0 0 -_--__-__ _ 0 455,601 455� 601 455r 601 186 r - Ft ' •1 V 187 -11L CITY OF IOWA CITY FY87 OPERATING BUDGET ,. PARKING, RENEWAL & IMPROV RES FY85 FY86 FY87 ACTUAL ESTIMATE BUDGET BEGINNING BALANCE 57,468 ---------- 0 -49,000 TOTAL BALANCE ---------- 57,468 0 ---------- -49,000 TRANSFER FROM OPERATIONS 60,000 60,000 60,000 TOTAL RECEIPTS 60,000 ---------- 60,000 60,000 SERVICES AND CHARGES ---------- 0 0 ---------- 0 CAPITAL OUTLAY 0 TRANSFERS -117,468 -109,000 TOTAL EXPENDITURES -117,468 -109,000 0 ENDING BALANCE -- 0 -49,000 11,000 Ft ' •1 V 187 -11L BEGINNING BALANCE TOTAL BALANCE CHARGES FOR SERVICES INTEREST INCOME INTERFUND LOAN MISCELLANEOUS TOTAL RECEIPTS PERSONAL SERVICES SERVICESIAND CHARGES CAPITAL OUTLAY TRANSFERS TOTAL EXPENDITURES ENDING BALANCE I I � CITY OF IOWA CITY h POLLUTIONPCONTROL OPERATIONS �I FY85 ACTUAL FY86 ESTIMATE FY87 BUDGET i --_389,822 ------ ------- 446,740 495 684 r --_389_822 ---------- 446_740 ------ ---------- 495,684 1,449 1,4309,158 r 1,467,172 21,2010 1,481,804 21,574 j 3 125 ----- _r __ 1_909 1_909 9 I _1_482,760 -1_490_282 1_505,287 -460,899 -38,111 -472 410 -502,297 -349,672 -429;502 -1,500 -467,624 -576 571 _ _ 6_571 -450,514_ -13,100 -509_258 _1_425,842 ---------1_441,338 -1_563,679 -- --- --- 1 ---446,740 ---495,684 437,292 ]I 188 ,J; b. _'A; PROGRAM DIVISION STATEMENT _ FUND: ENTERPRISE DEPARTMENT: PUBLIC WORKS PROGRAM: HOME 8 COMMUNITY ENVIRONMENT DIVISION: POLLUTION CONTROL DIVISION PURPOSE: The Pollution Control Division operates and maintains the Pollution Control Plant, 12 lift stations, approximately 156 miles of sanitary sewers plus the storm sewer system and the stormwater detention basins. DIVISION GOAL: The goal of the Pollution Control Division is to provide a comprehensive program for the collection and zi treatment of wastewater that will assure a safe and healthy environment for the citizens of this area. GENERAL DIVISION OBJECTIVES: 41 1. Collect and treat all of the wastewater from the community without interruption except for wet weather .' flows that exceed plant capacity. 2. Inspect and clean sanitary sewers as necessary to maintain free flowing conditions. The annual average is 15 miles. 3. Inspect all of the 30 identified problem spots at least once each week and remove any stoppages observed. 4. Work with staff and consultants to provide input to the design of a collection and treatment system upgrade. _. PERFORMANCE MEASUREMENTS: Projected Est. FY81 FY82 FY83 FY84 FY85 FY86 FY87 Million gallons treated quarterly 729 915 807 868 900 900 920 Miles of sewers cleaned annually 16.3 17.4 15.6 11.1 9.6 15.6 15 Labor hours spent checking recurring 54 89 67 102 95 105 100 problems (weekly avg.) Hours spent monthly with staff and --- --- --- 9 10 10 10 consultants reviewing plans d equipment .� selection 189 DIVISION ANALYSIS: 1. Flow has continued to increase moderately since FY83 despite several dry spells. Plant capacity is 8 M.G.O. Average flow for FY85 was 9.849 M.G.D. 2. Routine checking of known problem areas has proven to be cost effective. We detect potential stoppages before they become severe enough to flood basements. 3. The program for upgrading the collection and treatment systems did not reach the design stage during FY85. However, staff spent considerable time with our consultant reviewing alternatives and reconmen- dations. 190 a CITY OF IOWA CITY FY87 OPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY 42100 POLLUTION CONTROL OPERATIONS ^ EXPENDITURES: ' ---- FY86 BUDGET ---- ---- FY87 BUDGET ---- FY85 ADOPTED REVISED DEPT FINAL ACTUAL BUDGET ESTIMATE REQUEST BUDGET PERSONAL SERVICES 460,899 487,412 487,412 502,297 502,297 COMMODITIES 38,111 72,410 721410 71,475 71,400 SERVICES AND CHARGES 349,672 422,036 429,502 257,627 467,624 CAPITAL OUTLAY 589 1,500 1,500 13,100 13,100 TRANSFERS OUT 576,571 552,435 450,514 0 509,258 i TOTAL 1,425,842 ==ooeoeco 1,535,793 1,441,338 cee=eeoco 844,499 c_=c=eee= 1,563,679 oc===evvo i ! RECEIPTS: 1 FY85 REVISED FINAL ACTUAL ESTIMATE BUDGET 1 i CHARGES FOR SERVICES 1,449,177 1,467,172 1,481,804 ,... . INTEREST INCOME 30,458 21,201 21,574 I MISCELLANEOUS 3,125 1,909 1,909 TOTAL 1,482,760 1,490,282 '1,505,287 , I M i I � I y 191 TOTAL 'T- - -�-r--------^-117 1) CITY OF IOWA CITY FY87 OPERATING BUDGET 42100 POLLUTIONNCONTROL OPERATIONS PERSONAL SERVICES: TRANSFER TO: FTE BUDGET ------ ABATED GO BONDS 398,467 RENEWAL & IMPROV RES 24,000 FY86 FY87 $ BOND & INTERESTRSINKING 74,791 ^ONTROL 2.00 LL. 2.00 36,229 TOTAL 509,258 CONTRO 1.00 1.00 17,467 COLLECTIO 1.00 1.00 'ONTROL 22,450 4.00 K 4.00 90,716 PLANT 2.00 2.00 44,310 1.00 I CONTROL 1.00 1.00 1.00 24,549 26,919 INTRA -CITY CHARGEBACKS: :CONTROL 1.00 1.00 1.00 1.00 30,382 37,302 1 VEHICLE OPERATIONS VEHICLE REPLACEMENT 12,388 400 WORD PROCESSING 11,215 r ADMINISTRATIVE OVERHEAD 173 425 10 24,3295 CBD MAINTENANCE 21,163 34 078 1,060 TOTAL 205,322 ----- =240 ----- 17.00 17.00 ----- 502,297 192 CAPITAL OUTLAY: 2 TRAILER MOUNTED TRASH PUM__ 13,100 TOTAL 13,100 BEGINNING BALANCE TOTAL BALANCE INTEREST INCOME TRANSFER FROM OPERATIONS TOTAL RECEIPTS SERVICES AND CHARGES TRANSFERS TOTAL EXPENDITURES ENDING BALANCE CITY OF IOWA CITY FY87 OPERATING BUDGET POLL CON, RENEW & IMPR RES FY85 FY86 FY87 ACTUAL ESTIMATE BUDGET 592,086 702,221 787,233 592,086 702,221 787,233 86,135 61,012 61,012 ----24,000 ----24,000 ----24_000 110,135 ---------- 85,012 85,012 ---------- ---------- 0 0 0 0 0 0 ---------- ---------- ---------- 702,221 787,233 872,245 193 a 0 -11L CITY OF IOWA CITY - FY87 OPERATING BUDGET a POLL CON, BOND & INT RES - FY85 FY86 FY87 0 -11L CITY OF IOWA CITY - FY87 OPERATING BUDGET POLL CON, BOND & INT RES - FY85 FY86 FY87 ACTUAL ESTIMATE BUDGET - BEGINNING BALANCE ___248,362 ___296,738 ___333,782 TOTAL BALANCE__ 248,362 ___296,738 __ 333,782 INTEREST INCOME 36,376 12_000 25,044 29,193 12_000 -. TRANSFER FROM OPERATIONS ____ ____12,000 TOTAL RECEIPTS 48,376 37,044 41,193 SERVICES AND CHARGES 0 0 0 0 O TRANSFERS - ---------- ---------0 ---------- -' TOTAL EXPENDITURES 0 0 0 y ENDING BALANCE _ _296,738 333,782 374,975 i 194 0 -11L R7 CITY OF IOWA CITY FY87 OPERATING BUDGET POLL CON, BOND & INT SINKING FY85 FY86 FY87 ACTUAL ESTIMATE BUDGET BEGINNING BALANCE 110,725 -_- _____ 124,051 --_ 26,414 TOTAL BALANCE ---110_725 ---124_051 ____ INTEREST INCOME 15,123 3,000 -_--26_414 2000 TRANSFER FROM OPERATIONS 101,860 0 74:,790 MISCELLANEOUS --------- TOTAL RECEIPTS - 116,991 ---------- 3,000 ---------- 76,791 SERVICES AND CHARGES 0 0 0 CAPITAL OUTLAY -103,665 ---------- -100,637 -103,205 TOTAL EXPENDITURES -103,665 --:1007637 -100,637 ---------- ---103,205 -103,205 ENDING BALANCE 124,051 26,414 0 'T- d. CITY OF IOWA CITY CITY OF IOWA CITY FY87 OPERATING BUDGET WATER OPERATIONSFY8s V ACTUAL ACTUAL ESTIMATE BUDGET i - BEGINNING BALANCE 84,600 ----84-60- 0 146,901 TOTAL BALANCE _ 84,600 _______ ---------0 0 ------,--- 146,901 -- WATER SALES INTEREST INCOME 1,713,970 _____ 1,841,148 2,190,118 SALE OF PARTS TRANSFER FROM RESERVES 5263 47'932 3,923 80'000 3,923 43,148 'I -- MISCELLANEOUS 173;318 57_006 ' 1100 -___ 100 'I y TOTAL RECEIPTS _1,997,489 _ 1,971,319 _ 2,23_7,289 -. PERSONAL SERVICES COMMODITIES -542 692 -589,890 -617,674 SERVICES AND CHARGES CAPITAL OUTLAY -135 628 -771,990 -215,315 -680,986 -224,510 -859,268 i -' TRANSFERS -267 264 -233,500 -104_72_7 ' -219 000 I -_-364_515 -2_73_865 i TOTAL EXPENDITURES ' -2,082,089 ---------- -1_824,418 -- 8888--- -2,194,317 _______ J ENDING BALANCE _ I I I � 0 ---146,901 189,873 ' I I i i I I 196 r- -T- I o, PROGRAM DIVISION STATEMENT PROGRAM DIVISION STATEMENT FUND: ENTERPRISE DEPARTMENT: PUBLIC WORKS PROGRAM: ROME 8 COMMUNITY ENVIRONMENT DIVISION: WATER DIVISION PURPOSE: Operate 13.5 million gallon per day water treatment plant. Maintain and repair the water distribution system. Read, install and repair water meters and remote readers. Construct water mains in subdivisions on a cost reimbursement basis. DIVISION GOAL: Delivery of potable water of approved quality, at established pressures, and in quantities and rates of flow that customers desire. GENERAL MEASUREMENTS: 1. Flush and record all City -owned hydrants to remove sedimentation from the system. 2. Install 200 Outside Remote Readers. 3. Keep meter reading on present schedule, meters are read bi-monthly. �f 4. Ensure random water samples pass chemical tests. f5 PERFORMANCE MEASUREMENTS: Estimated Projected FY81 FY82 FY83 FY84 FY85 FY86 FY87 1. Water pumped (million gal.) 2,037 2,136 2,209 2,342 2,372 2,400 2,450 j 2. No. of hydrants 1,363 1,372 1,411 1,464 1,502 1,530 1,560 No. of hydrant flushes 1,581 1,596 1,640 1,694 1,730 1,758 1,788 3. No, of outside readers 10,199 11,665 12,681 13,441 13,721 13,921 14,121 4. No. meters 12,629 12,774 13,209 13,605 13,900 14,210 14,300 *% read per month 52% 52% 52% 52% 52% 52% 52% 5. Bacterial samples 660 665 727 692 859 780 792 6. Main breaks 49 50 46 66** 65** 55 55 DIVISION ANALYSIS: Achievement of the above objectives should be within our reach. Keep productivity up to customers demands. *52% is due to the extra 200 large users that are read monthly. **Extremely cold weather in the month of December and January of 1984 and 1985, resulted in a substantial number of main breaks during these fiscal years. V op 197 Fr RECEIPTS: CITY OF IOWA CITY FY85 REVISED FY87 OPERATING BUDGET ACTUAL ESTIMATE BUDGET RECEIPTS AND EXPENDITURES SUMMARY 1,841,148 2,190,118 43100 WATER OPERATIONS 5,263 3,923 3,923 NDITURES: 47,932 46,148 43,148 TRANSFER FROM RESERVES 1731318 80,000 0 ---- FY86 BUDGET ---- ---- FY87 BUDGET ---- 100 TOTAL 1,997,489 1,971,319 2,237,289 ACTUAL BUDGET ESTIMATE REQUEST BUDGET PERSONAL SERVICES 542,692 589,890 589,890 617,674 617,674 COMMODITIES 135,628 215,315 215,315 235,510 224,510 SERVICES AND CHARGES 771,990 681,372 680,986 689,178 859,268 CAPITAL OUTLAY 267,264 2331500 233,500 225,500 219,000 TRANSFERS OUT 364,515 267,978 104,727 0 273,865 --------- TOTAL --------- 2,082,089 --------- 1,988,055 --------- 1,824,418 --------- 1,767,862 2,194,317 RECEIPTS: 198 FY85 REVISED FINAL ACTUAL ESTIMATE BUDGET WATER SALES1,713,970 - 1,841,148 2,190,118 INTEREST INCOME 5,263 3,923 3,923 SALE OF PARTS 47,932 46,148 43,148 TRANSFER FROM RESERVES 1731318 80,000 0 MISCELLANEOUS 57,006 100 100 TOTAL 1,997,489 1,971,319 2,237,289 198 r CITY OF IOWA CITY FY87 OPERATING BUDGET EXPENDITURES 43100 WATER OPERATIONS PERSONAL SERVICES: FTE BUDGET FY86 FY87 $ 2.00 2.00 32,609 2.00 2.00 34,597 3.00 3.00 56,423 1.00 1.00 18,623 2.00 2.00 39,663 1.00 1.00 21,136 3.00 3.00 64,417 3.00 3.00 66,593 1.00 1.00 25,476 1.00 1.00 25,965 2.00 2.00 59,042 1.00 1.00 37,063 8,500 21,000 361544 26,835 35,162 1,301 2,750 ---------- --------- 22.00 22.00 617,674 TOTAL 199 T .7; 58,140 VEHICLE REPLACEMENT TRANSFER TO: GO ABATED BONDS 154,554 BOND & INTEREST RESERVE 30,000 DEPR, EXT & IMPROV RES 36,000 BOND '& INfiEREST SINKING 47,311 OPERATING RESERVE 6,000 TOTAL 273,865 -- INTRA -CITY CHARGEBACKS: VEHICLE OPERATIONS 58,140 VEHICLE REPLACEMENT 33,960 WORD PROCESSING 200 ADMINISTRATIVE OVERHEAD 232,471 CBD MAINTENANCE 0 TOTAL 324,771 CAPITAL OUTLAY: WATER METERS 40,000 REPLACE ROOF 35,000 LABORATORY EQUIPMENT 5,000 WATER MAINS 139,000 TOTAL 219,000 -A� r CITY OF IOWA CITY - FY87 OPERATING BUDGET WATER BOND & INT SINKING FY85 FY86 FY87 ACTUAL ESTIMATE BUDGET I - BEGINNING BALANCE 173,596 209,470 46,062 TOTAL BALANCE 173,596 209,470 46,062 i INTEREST INCOME 23,391 7,000 3,000 TRANSFER FROM OPERATIONS 166 435 0 - TRANSFER FROM RESERVES 0 0 0 TOTAL RECEIPTS 189,826 ------ 7,000 ---47-311 50,311 CAPITAL OUTLAY -153,952 ---------- ---------- -170,408 -96,373 ---------- ! -" TOTAL EXPENDITURES 952 _153_ -- -- _170,408 ----- ---_96,373 ----- ENDING BALANCE - I I i 209,470 46,062 0 I i �I I! I _ j I 1 200 I I I I CITY OF IOWA CITY FY87 OPERATING BUDGET WATER, BOND & INT RESERVE 19, 201 FY85 FY86 FY87 ACTUAL ESTIMATE BUDGET BEGINNING BALANCE 462,666 --- ------ 550,426 ---------- 227,212 ---------- TOTAL BALANCE 462,666 550,426 227,212 INTEREST INCOME 57,760 46,786 18,000 TRANSFER FROM OPERATIONS 30,000 30,000 30,000 TOTAL RECEIPTS 87,760 76,786 48,000 TRANSFERS 0 —400,000 0 TOTAL EXPENDITURES ---------- 0 --0---303— —400,000 '---""-- 0 ENDING BALANCE 550,426 227,212 275,212 19, 201 W .- CITY OF IOWA CITY FY87 OPERATING BUDGET WATER, OPER RESERVE ACTUAL ESTIMATE BUDGET - BEGINNING BALANCE 71,048 173 6 173 - TOTAL BALANCE71,048 ---- 173 6 173 .. INTEREST INCOME TRANSFER FROM OPERATIONS 8,125 0 6,000 6,000 TOTAL RECEIPTS- -- 8,125 6,000 '---- 6,400 TRANSFERS -------'-0 -79,000 ---'------ p ---------� TOTAL EXPENDITURES ---------- 0 ---------- ---_79,000 ---------- 0 ---------- - ENDING BALANCE - -' 173 =====6173 ====12,573 i 202 BEGINNING BALANCE TOTAL BALANCE INTEREST INCOME TRANSFER FROM OPERATIONS TOTAL RECEIPTS TRANSFERS TOTAL EXPENDITURES ENDING BALANCE CITY OF IOWA CITY FY87 OPERATING BUDGET WATER, DEPR, EXT 6 IMPR RES FY85 ACTUAL 258,792 ---258,792 -----8,973 --- 36,000 44,973 -258,915 -258,915 44,850 203 FY86 ESTIMATE -_- 44,850 44,850 -----2,243 --- 36,000 38,243 -80,000 -80,000 3,093 FY87 BUDGET -3,093 3,093 1,500 36,000 37,500 0 40,593 -A F r - BEGINNING BALANCE TOTAL BALANCE REFUSE COLLECTION FEES INTEREST INCOME CBD MAINT CHARGEBACKS PROPERTY TAX TOTAL RECEIPTS PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES TOTAL EXPENDITURES ENDING BALANCE i CITY OF IOWA CITY FY87 OPERATING BUDGET REFUSE COLLECTION OPERATIONS FY85 ACTUAL FY86 ESTIMATE FY87 BUDGET 0 34,022 27,173 ---------- ---------- ---------- 022 27_173 ---- ---------0 446,087 1, 906 ----34_ 543,048 2,000 555,732 2,000 8,011 6,841 7,0466 96,195 0 0 0 ---------- ------ --- ---------- --- --551,889 564,778 ---552,199 -244475 -2,,319 -261,981 -3,145 -270,947 -2,747 --_293,612 --_-296_385 --_271,383 -- _518,177 _558,738 -- _570_079 -- 34,022 ---------- 27,173 ----- 21,872 204 PROGRAM DIVISION STATEMENT FUND: ENTERPRISE DEPARTMENT: PUBLIC WORKS PROGRAM: HOME & COMMUNITY ENVIRONMENT DIVISION: REFUSE COLLECTION DIVISION PURPOSE: Collect solid waste from dwellings of one to four units on a once per week basis including pickup of bulky waste. DIVISION GOAL: Continue to provide service superior to private collection at comparable cost. GENERAL DIVISION OBJECTIVES: 1. Maintain accurate cost per stop data so that comparisons can be made between City and private collec- tions and review annually various other cities who are using private collections to ensure that our service is competitive. 2. Continue to provide efficient carry out service for all handicapped and elderly who document need. PERFORMANCE MEASUREMENTS: (Projected) (Projected) • FY82 FY83 FY84 FY85 FY86 FY87 Refuse Complaints 96 76 69 45 45 45 No. of refuse pickups per week 10,144 10,344 11,279 11,500 11,700 No. of Handicap pickups per week 58 56 59 51 58 58 No. of white goods -bulky items 5,200 6,074 7,634 7,228 7,600 7,600 picked up annually Cost per stop of regular refuse .95 .96 1.00 1.03 collection service Cost per stop of private 1.25 1.35 1.40 collection* .� Cost per stop of white goods 1.43 1.19 1.72 1.75 & bulky items trucks j *Based on a survey of private haulers operating in the Iowa City area. V pJ j 205 DIVISION ANALYSIS: The Division is continuing to provide a superior collection service on a once per week basis. This includes the white goods and bulky waste service at no additional cost to the public, and the carryout service to the handicapped and the elderly. In addition, we are providing collection to various City Departments. We are monitoring and updating our eligible properties list so as to keep the revenues due the City accurate. 206 r CITY OF IOWA CITY FY87 OPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY 44100 REFUSE COLLECTION OPERATIONS EXPENDITURES: RECEIPTS: -- FY86 BUDGET ---- ---- FY87 BUDGET ---- REVISED FY85 ADOPTED REVISED DEPT FINAL REFUSE COLLECTION FEES ACTUAL BUDGET ESTIMATE REQUEST BUDGET PERSONAL SERVICES 244,475 261,981 261,981 271,307 270,947 COMMODITIES 21319 31145 3,145 3,252 2,747 SERVICES AND CHARGES --271,383 297,653 --293,612 --243,080 296,385 TOTAL 518,177 562,779 558,738 517,639 570,079 RECEIPTS: 207 -I FY85 REVISED FINAL ACTUAL ESTIMATE BUDGET REFUSE COLLECTION FEES 446,087 543,048 555,732 INTEREST INCOlE 1,906 2,000 2,000 CBD MAINT CHARGEBACKS 8,011 6,841 7,046 PROPERTY TAX TRANSFER ---96,195 --------0 TOTAL 552,199 551,889 --------0 564,778 207 -I r T Q CITY OF IOWA CITY FY87 OPERATING BUDGET EXPENDITURES 44100 REFUSE COLLECTION OPERATIONS PERSONAL SERVICES: TRANSFER T0: FTE BUDGET NONE ________0 TOTAL FY86 FY87 $--------- 6.00 6.00 106,815 4.00 4.00 79,981 PTE .25 .25 18,529 8,000 2,122 2,306 INTRA -CITY CHARGEBACKS: 15,683 72 554 12,152 VEHICLE OPERATIONS 50 019 19,726 VEHICLE REPLACEMENT X826 533 WORD PROCESSING 1,204 ADMINISTRATIVE OVERHEAD -46,9320 ----- ----- _--- CBD MAINTENANCE 10.75 10.75 270,947 -- -------------- TOTAL 170,331 TOTAL *Asst. Supt. - Solid Waste **Street/Sanitation Supt: CAPITAL OUTLAY: NONE --------0 TOTAL 0 50% of FTE is shown here; remainder funded in Landfill Operations. 25% of FTE is shown here; remainder funded in Street System Maintenance and Landfill Operations. 208 V BEGINNING BALANCE TOTAL BALANCE LICENSES 6 PERMITS LANDFILL FEES INTEREST INCOME MISCELLANEOUS TOTAL RECEIPTS PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY TRANSFERS TOTAL EXPENDITURES ENDING BALANCE CITY OF IOWA CITY FY87 OPERATING BUDGET LANDFILL OPERATIONS ACTUAL ESTIMATE BUDGET 337,691 294_ 673 --- 168,403 ---337,691 ---294,673 --- ---168,403 591,037 595,000 595,000 38,638 --- 1_725 27,369 ___ 100 30,748 100 -- 632_423 -- 622_669 626_048 -203 719 -115;712 - -118,600 -19,002 -270,146 -175,689 -191,227 -16, 836 -200,000 0 -165,738 --- -181,700 -25,000 L --_675,441 --_748,939 --_419,461 _--294,673 _--168,403 _--374,990 209 r PROGRAM DIVISION STATEMENT FUND: ENTERPRISE DEPARTMENT: PUBLIC WORKS PROGRAM: HOME 8 COMMUNITY ENVIRONMENT DIVISION: LANDFILL DIVISION PURPOSE: The Landfill Division is responsible for the disposal of all solid waste in Johnson County and all sur- rounding communities. DIVISION GOAL: Operate a state approved sanitary landfill as a self-sustaining utility in which user charges equal cost of operations. GENERAL DIVISION OBJECTIVES: 1. Ensure revenues equal or slightly exceed expenses. 2. Operate landfill in compliance with state landfill regulations. 3. Complete construction of the leachate lift station project. PERFORMANCE MEASUREMENTS: Monitor division ability to continue operating the landfill in complete compliance with all requirements of the Department of Water, Air and Waste Management. Measurement of this compliance should be evaluated by reviewing reports of periodic state inspections. (Projected) (Projected) FY83 FY84 FY85 FY86 FY87 1. Tons of Refuse 64,654 81,900* 77,469* 69,800 70,000 2. Revenue - f 373,204 609,043 673,232 523,500 569,250 3. Budget - E 390,993 409,534 493,965 485,625 511,386 4. Cost of Excavation - S 200,000 -0- -0- 210,000 -0- 5. Leachate control (Capital Projects) 182,575 40,000 108,000 6. Total Cost** 590,993 409,534 676,540 735,625 619,386 *The unusually high tonnage in FY84 and FY85 is due to the high number of buildings demolished those years. ** ffi ' t f d are maintained in the reserve balance to cover costs of excavations and other centro Su cien un s measures. The landfill does not operate with a deficit. 210 7 a DIVISION ANALYSIS: IDWAWM emphasis on requiring Landfill operations to install monitoring wells to observe leachate production and movement will require us to maintain sufficient reserve funds to correct groundwater problems, particularly in old fill area. 211 r T Q FY87TOPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY 45100 LANDFILL OPERATIONS EXPENDITURES: FY85 ADOPTED6 BUDREVISED DEPT BUDGEFINAL ACTUAL BUDGET ESTIMATE REQUEST FINAL BUDGET PERSONAL SERVICES COMMODITIES 203,719 175,838 175,838 184 184 634 SERVICES AND CHARGES CAPITAL OUTLAY 270,146 176 725 16 836 05;000 15,712 175,689 18,600 141,710 18:600 191,227 TRANSFERS OUT i 165,738 25 000 181;700 `%24,150 p TOTAL -- 675,441 698 275 --------- � --------- 769,094 25,000 _ --746,939 419,461 RECEIPTS: i I FYUA REVISED FY87 �I - ACTUAL ESTIMATE BUDGET LICENSES & PERMITS LANDFILL FEES 200 591,837 INTEREST INCOME MISCELLANEOUS 595,000 38 638 27,100 595,000 30,748 1,725 100 TOTAL _ _-632,423 _-622,669 __626__048 a TOTAL CITY OF IOWA CITY 50% of FTE is shown here; remainder funded in Refuse Collection Operations. FY87 OPERATING BUDGET FTE is shown here; remainder funded in Street System 11aintenance and Refuse EXPENDITURES 45100 LANDFILL OPERATIONS _ i PERSONAL SERVICES: TRANSFER TO: FTE BUDGET LANDFILL RESERVE _--25,000 TOTAL 25,000 FY86 FY87 $ ====__=== e.l 2.00 2.00 36,661 I 3.00 3.00 61,479 1.00 1.00 23,910 ASTE .50 .50 13,896 UPT .25 .25 8,529 3,960 21273 INTRA -CITY CHARGEBACES: 881 10,776 VEHICLE OPERATIONS 78,275 8 357 VEHICLE REPLACEMENT 53,970 12,727 WORD PROCESSING 0 OVERHEAD 39,380 �I E 8356 29 CBDIMAINTENANCE 6.75 6.75 184,634 TOTAL =_171,631 -- CAPITAL OUTLAY: NONE 0 TOTAL 0 j *Asst. Supt. - Solid Waste: 50% of FTE is shown here; remainder funded in Refuse Collection Operations. **Street/Sanitation Supt: 25% of FTE is shown here; remainder funded in Street System 11aintenance and Refuse Collection Operations. V 213 i CITY OF IOWA CITY .. FY87 OPERATING BUDGET LANDFILL, LAND ACQUIS RESERVE FY85 FY86 FY87 ACTUAL ESTIMATE BUDGET -- BEGINNING BALANCE 168,337 —'-------- 204,506 ---------- 244,506 TOTAL BALANCE 168,337 204,506 ---------- 244,506 INTEREST INCOME 15,809 15,000 21 500 ._. TRANSFER FROM OPERATIONS 25,000 25,000 1 25,000 TOTAL RECEIPTS 40,809 ------;--- 40,000 46,500 SERVICES AND CHARGES 40 ---------- ---------- I•+ CAPITAL OUTLAY —4 500 0 0 e TOTAL EXPENDITURES —4 --- ---------- ---------- . ENDING BALANCE �p 204,506 244,506 291,006 ,it 'It j l 1'D r LD I• 1^ _ 11 j I1 214 i i e 1 i CITY OF IOWA CITY FY87 OPERATING BUDGET AIRPORT OPERATIONS FY85 FY86 FY87 ACTUAL ESTIMATE BUDGET BEGINNING BALANCE 15,609 3,551 0 TOTAL BALANCE ---------- 15,609 ---------- 3,551 ---------- 0 ---------- STATE ---------- 3;024 ---------- --------- - INTERESTT INCOME 3,000 3,000 _. HANGAR RENTAL 47,121 57,638 68,732 FARM RECEIPTS 14,500 15,000 15,000 FLOWAGE FEE 2,874 5,000 51000-- PROPERTY TAX TRANSFER 72,590 86,741 85,307 MISCELLANEOUS 4,049 630 630 TOTAL RECEIPTS 147,147 ---------- 168,009 -- 177,669 ---------- ---------- -- PERSONALSERVICES PERSONAL -36,835 -39,877 -41,423 '. COMMODITIES -32,022 -28,780 -21,760 '- SERVICES AND CHARGES -70,348 -78,903 -81,486 CAPITAL OUTLAY 0 -3,000 0 - TRANSFERS -20 ,000 -21,000 -33,000 TOTAL EXPENDITURES - -------0 --:159 -159,205 ---------- -171,560 ---------- -177,669 :.� �t ENDING BALANCE e 3,551 ---------- 0 ---------- 0 ---------- 'i a 215 PROGRAM DIVISION STATEMENT DEPARTMENT: AIRPORT FUND: ENTERPRISE PROGRAM: HOME 8 COMMUNITY ENVIRONMENT UNIT: AIRPORT COMMISSION DIVISION PURPOSE: The Iowa City Municipal Airport Commission formulates Airport policy and provides general direction to the Airport Manager to carry out commission policies. DIVISION GOAL: Serve the citizens, industries and institutions of Iowa City and surrounding areas who use the facility; and maintain and improve the facility as required to keep it a safe and viable part of the state and national system of airports for general aviation. DIVISION OBJECTIVES: - 1. Completion of current project to regain funding status. 2. Proceed with development of runway 06/24 to primary runway status. I 3. Remove natural obstructions in runway clear zones. _ 4. Repair runway surfaces as needed. 5. Upgrade airport lighting and approaches through state matching funds if grant is approved. 6. Continue update of Airport Master Plan. 7. Monitor demand for additional hangars. 8. Add additional aircraft parking in terminal area if grants are available. 9. Install taxiway lighting through IDOT grants if approved. 10. Continue to monitor potential demand for airline service. DIVISION ANALYSIS: The specific objectives listed above are what the Commission feels are most important this time. The objectives may be modified by data and recommendations that may result from the annual upddate of the Master Plan Study, and public input thereto. — 216 i I -; r RECEIPTS: STATE GRANTS INTEREST INCOME HANGAR RENTAL FARM RECEIPTS FLOWAGE FEE PROPERTY TAX TRANSFER MISCELLANEOUS TOTAL CITY OF IOWA CITY FY85 REVISED FINAL ACTUAL FY87 OPERATING BUDGET BUDGET 2,989 0 0 RECEIPTS AND EXPENDITURES SUMMARY 3 000 3,000 47,121 46100 AIRPORT OPERATIONS 68,732 141500 15,000 EXPENDITURES: 2,874 __ -- FY86 BUDGET ---- ---- FY87 BUDGET -- 86,741 FY85 ACTUAL ADOPTED BUDGET REVISED ESTIMATE DEPT REQUEST FINAL BUDGET PERSONAL SERVICES COMMODITIES32,022 36,835 39,877 30,780 39,877 28,780 41,423 21,760 41,423 21,760 SERVICES AND CHARGES 70,348 79,785 78,903 77,448 35,500 81,486 0 CAPITAL OUTLAY TRANSFERS OUT 0 31000 31000 21,000 _-_-_-_-0 -- 33,000 TOTAL ---20_000 159,205 __-38,000 191,442 171,560 176,131 177,669 RECEIPTS: STATE GRANTS INTEREST INCOME HANGAR RENTAL FARM RECEIPTS FLOWAGE FEE PROPERTY TAX TRANSFER MISCELLANEOUS TOTAL 147,147 168,009 177,669 217 FY85 REVISED FINAL ACTUAL ESTIMATE' BUDGET 2,989 0 0 3 024 3 000 3,000 47,121 57:638 68,732 141500 15,000 15,000 2,874 5,000 5,000 72,590 86,741 85,307 4,049 630 630 147,147 168,009 177,669 217 i 'T SERVICES: a i CITY OF IOWA CITY FY87 OPERATING BUDGET EXPENDITURES 46100 AIRPORT OPERATIONS PERSONAL SERVICES: TRANSFER TO: FTE BUDGET ABATED GO BONDS 33,000 FY86 FY87 y TOTAL =--33_000 AIRPORT MANAGER TEMPORARIES 1.00 1.00 30982 LONGEVITY 4, 200 FICA IPERS 2,508 HEALTH INSURANCE 2;083 DISABILITYAINSURANCE 174 INTRA—CITY CHARGEBACKS: TOTAL — ------174 1 —.00 1.00 41,423 VEHICLE OPERATIONS VEHICLE REPLACEMENT 7,103 11,957 WORD PROCESSING 400 ADMINISTRATIVE OVERHEAD 0 CBD MAINTENANCE 0 • TOTAL 19,460 218 CAPITAL OUTLAY: NONE 0 TOTAL 0 �L J BEGINNING BALANCE TOTAL BALANCE INTEREST INCO14E TOTAL RECEIPTS TRANSFERS TOTAL EXPENDIT ENDING BALANCE CITY OF IOWA CITY FY87 OPERATING BUDGET AIRPORT, CAPITAL IMPR RES FY85 FY86 ACTUAL ESTTMATE 136,856 --- ----- 150,367 ---------- 136,856 -------'-- 150,367 -'-------- 13,511 10,000 13,511 --------'- 10,000 --'------- 0 -60,000 0 -60,000 150,367 100,367 219 FY87 BUDGET 100,367 100,367 8,500 8,500 '----'---- 0 --------'O 108,867 CITY OF IOWA CITY - FY87 OPERATING BUDGET TRANSIT OPERATIONS - FY85 FY86 FY87 ACTUAL ESTIMATE BUDGET - BEGINNING BALANCE --_118_227 0 --------- _. TOTAL BALANCE ----90,198 ---- --_118_227 0 --------- CHARGES FOR SERVICES - LOCAL GOVERNMENTAL AGENCIES ----90 729,291 28,688 817,683 27,876 816,966 21,346 STATE GRANTS - FEDERAL GRANTS 126,990 111,406 132,099 119,467 58,266 115,380 INTEREST INCOME FEDERAL REVENUE SHARING 13,491 240,451 0 67,072 0 PROPERTY TAX TRANSFER - 355,698 -156,855 404,353 345,354 301,900 380,077 TRANSIT LEVY TRANSFER FROM ENTERPRISE FUND 0 390,458 430,500 5,000 MISCELLANEOUS -----5,000 ---- . TOTAL RECEIPTS -----1,950 1,764,820 2,309,362 --------- 2,129,439 - -- ---------- -------PERSONAL PERSONAL SERVICES --- ---- -1,105,013 -14,864 -1,081,190 -17,080 -1,056,502 -16,136 COMMODITIES - SERVICES AND CHARGES -722,390 -1,041,065 _. -1,005,801 CAPITAL OUTLAY -- TRANSFERS -61623 -124,355 -11800 -50,000 -1,000 -50,000 TOTAL EXPENDITURES -1,973,245 -2,191,135 -2,129,439 ENDING BALANCE 0 0 -_118,227 =______ I J - II I 220 ; PROGRAM DIVISION STATEMENT FUND: ENTERPRISE DEPARTMENT: CITY MANAGER PROGRAM: HOME 6 COMMUNITY ENVIRONMENT DIVISION: PUBLIC TRANSIT DIVISION PURPOSE: The Public Transit Division operates City buses on fixed routes and schedules, providing service within three blocks of 85% of all residences in Iowa City. In addition, the Division contracts with Johnson County SEATS and City/Yellow Cab for specialized transportation for the elderly and handicapped. DIVISION GOAL: _ Within the scope of operations approved by the City Council, to maximize transit ridership by providing the _ highest possible "level of service" to the community. _ GENERAL DIVISION OBJECTIVES: 1. Try to stabilize ridership in conjunction with Saturday service reductions. or the fiscal 2. Equal or exceed the minimum revenue/expense ratio of .40 established by Council policy f M year. 3. Work with Equipment Division to maintain bus maintenance costs at or below the FY86 level. M NEW DIVISION OBJECTIVES: �^ 1. Survey Saturday passengers and monitor Saturday ridership to evaluate impact of service reduction. 2. Computerize operations data. _ 3. Rehabilitation of six (6) transit coaches or purchase six (6) transit coaches. R _'Li� PERFORMANCE MEASUREMENTS: Proj. Proj. FY82 FY83 FY84 FY85 FY86 FY87 1. No. of passenger hoardings (millions) 2.420 2.470 2.400 164.4 2.200 160.0 2.185 160.0 2.13 160.0 2. No, of evening passengers (thousands) 158.7 231.0 163.4 213.8 234.6 215.0 200.0 150.0 3. No. of Saturday passengers (thousands) 7 59.0 757.0 781.1 760.0 730.0 694.0 4. No. of revenue miles (thousands) 3.20 3.26 3.08 2.90 3.00 3.07 5. Passengers per revenue -mile 0.43 0.47 0.42 0.41 0.40 6. Revenue/expense ratio 6.43 6460 7. Average No. missed trips per month/AO 7.6.9 4:5 5.00 5.0 4.0 " 8. Complaints per 100,000 trips 6.9 5.13 5.00 5.0 5.0 9. Accidents per 100,000 miles221 V R _'Li� r - DIVISION ANALYSIS: Changes in City Council priorities, federal regulations, and cuts in federal and state funding, may necessi- tate major revisions in our Transit program. Performance measures reflect a reduction in Saturday service. Total ridership for FY87 is projected to stabilize. The revenue/expense ratio and the passengers per revenue mile are projected to stabilize in FY87. Probable causes for the reduction in ridership are a larger number of student apartments in the downtown area; a larger number of people using the downtown parking ramps; a number of people moving into areas not presently served by ICT; and people adjusting to higher gas prices. Living downtown allows students to either walk to class or walk to the transit interchange to use CAMBUS. I i 1 _� i 222 _� 'T e; CITY OF IOWA CITY FY87 OPERATING BUDGET 223 CITY OF IOWA CITY FY87 OPERATING BUDGET RECEIPTS AND OPERATIONUNII4ARY EXPENDITURES: ____ FY86 BUDGET ---- REVISED ---- FY87 BUDGET ---- DEPT FINAL FY85 ACTUAL ADOPTED BUDGET ESTIMATE REQUEST BUDGET PERSONAL SERVICES 1,105,013 1,154,640 17,080 1,081,190 1,203,402 1,056,502 COMMODITIES SERVICES AND CHARGES 14,864 722,390 849,742 11, 0411,065 11, 1,014,722 1,005,801 11 800 1,000 CAPITAL OUTLAY 6,623 124,355 11800 1800 50,000 0 50,000 r___ TRANSFERS OUT 1_973,245 _50,000 2,073_262 �� 2,191_135 ------- 2_247_840 2,129_439 TOTAL RECEIPTS: FY86 FY87 FY85 ACTUAL REVISED ESTIMATE FINAL BUDGET CHARGES FOR SERVICES 729,291 28,688 817,683 271876 816,966 581,266 IACAL GOVERNMENTAL AGENC 126,990 132,099 r STATE GRANTS FEDERAL GRANTS 111,406 119,4670 115,3840 INTEREST INCOME FEDERAL REVENUE SHARING 13,491 240,451 671072 0 PROPERTY TAX TRANSFER 156;895 345,354 380,077 TRANSIT LEVY TRANSFER FROM ENTERPRISE 0 390,458 51000 430,500 5 000 MISCELLANEOUS 1,950 -- TOTAL 1_764,820 2,309,362 2,129,439 223 CITY OF IOWA CITY FY87 OPERATING BUDGET EXPENDITURES 47100 TRANSIT OPERATIONS PERSONAL SERVICES: TRANSFER TO: ' FTE --- BUDGET ------ TRANSIT RESERVE 50,000 --------- ' ' TOTAL 50,000 FY86 FY87 $ _________ MASS TRANSIT OPERATOR 23.00 23.00 392,634 - M.W.II - TRANSIT 1.00 1.00 18,248 M.W.III-TRANSIT 1.00 1.00 20,192 A.M. OPERATIONS SUPR. .75 .75 14,838 A.M. OPERATIONS SUPR. 1.00 1.00 25,927 P.M. OPERATIONS SUPR. 1.00 1.00 21 258 TRANSIT MANAGER 1.00 1.00 37,160 INTRA -CITY CHARGEBACKS: M.W.I-TRANSIT(PT .50 .50 7,277 - M.W.I-TRANSIT (PT3 2.25 2.25 34,861 VEHICLE OPERATIONS 797,534 ACCOUNT CLERK - TRANSIT PT .75 .75 14,294 VEHICLE REPLACEMENT 5,067 - MASS TRANSIT OPERATOR PT 17.25 17.25 266,311 WORD PROCESSING 1,800 TEMPORARIES 20,400 ADMINISTRATIVE OVERHEAD 0 OVERTIME 4,233 CBD MAINTENANCE 0 LONGEVITY 6 475 FICA 59,907 1 - IPERS i HEALTH INSURANCE 45,964 61,323 TOTAL 804 401 -----�--- l LIFE INSURANCE 2092 DISABILITY INSURANCE -3_108 --- 7.. TOTAL 49.50 49.50 1,056,502 CAPITAL OUTLAY: -- REPLACE TREES & SHRUBS 1,000 -', r , I TOTAL 1,000 I f i 224 I a 225 CITY OF IOWA CITY FY87 OPERATING BUDGET TRANSIT REPLACEMENT RES FY85 FY86 FY87 ACTUAL ESTIMATE BUDGET BEGINNING BALANCE --- 75,921 ---132_421 TOTAL BALANCE ---187_327 327 75,921 ---_ ---132_421 INTEREST INCOME TRANSFER FROM OPERATIONS -- - 2,908 6,500 --- 50_000 6,900 ----50,000 TOTAL RECEIPTS ---123,716 --- 56,500 56,900 ---- TRANSFERS ---126,624 0 ---------- 0 --------- TOTAL EXPENDITURES --_238,030 --_238,030 0 -------- 0 --------- ENDING BALANCE 75,921 132,421 189,321 225 OTHER FUNDS Debt Service Trust & Agency Special Revenue Intragovernmental Service t,. Fr 'T CITY OF IOWA CITY 226 CITY OF IOWA CITY FY87 OPERATING BUDGET DEBT SERVICE FY85 FY86 FY87 ACTUAL ESTIMATE BUDGET BEGINNING BALANCE 520,488 ---------- 487,594 ---------- _--488_270 TOTAL BALANCE 520,488 487,594 488,270 PROPERTY TAX 1,612,473 1,872,145 2,003,195 INTEREST INCOME 98,042 49,000 51,000 BOND SALES 0 0 0 ! TRANSFER FROM ENTERPRISE FUND 553,151 557,735 685,778 ! MISCELLANEOUS 0 ------ 0 ---------- 0 ---------- j TOTAL RECEIPTS -2,263,666 -2,478,880 2,739,973 - t SERVICES AND CHARGES 0 0 0 CAPITAL OUTLAY -2,296,560 -2,368,313 -2,912,216 TRANSFERS 0 -109,891 0 - TOTAL EXPENDITURES _2,296,560 _2,478,204 _2,912,216 ENDING BALANCE _ _487,594 --_488,270 --_316,027 I I i 226 -ter r _--_--•__��- ---T--•-• 'T.- �} a I CITY OF IOWA CITY I FY87 OPERATING BUDGET DEBT SERVICE FUND r it SUMMARY OF EXPENDITURES OUTSTANDING -------DUE FY87------ DATE OF ISSUE AMOUNT 07/01/86 PRINCIPAL INTER GENERAL� TION 06/77 3,015,000 975,000 325,000 42,900 61 Streets Improvements .� I Street Improvements b 09/78 2,250,000 900,000 300,000 42,900 *Sewer Construction �l I Street Improvements 605/79 5,500,000 3,000,000 500,000 158,000 *Sewer Construction li Street Improvements 8 09/80 2,570,000 1,800,000 200,000 116,600 .^ *Sewer Construction Multi-Purpose12/82 2,700,000 2,250,000 250,000 182,850 _ *Airport Hangars 4,700,000 4,700,000 450,000 330,575 Multi -Purpose 11/85 *Airport Improvements *Water Construction *Special Assessment Projects -0- 13,391 Spring 87 1,000,000 -0- fMulti-Purpose 13/6251000 21025,000 8871216 TOTAL *These bond issues are abated by revenue in funds. the FY87 Operating Budget. #This is a preliminary estimate for use preparing _ I I i - .J 227 _ BEGINNING BALANCE TOTAL BALANCE PROPERTY CONTRACT INTEREST INCOME MISCELLANEOUS TOTAL RECEIPTS SERVICES 'AERVCAR GES TRANSFERS TOTAL EXPENDITURES ENDING BALANCE i i i � 1 i I I i FY87TGPERATING BUDGET TRUST & AGENCY, PENS & RETIRE FY85 ACTUAL FY86 ESTIMATE FY87 BUDGET _--_--_403 --105,489 191,454 ---_-__403 ---105, 489 191 454 673,415 87,557 664,657 861314 ___ _ 438,917 901630 11,757 8,300 8,300 '--------0 ----------0 ---772,729 --------- 759,271 ---------- 537,847 -586 -25,562 U -62,200 -611,106 ------ --- -86,500 --_640,689 -642,801 --_666_837 --_673_306 --_729_301 105,489 . 191,454 0 228 -7 11 r - I CITY OF IOWA CITY CITY OF IOWA CITY _ Police Retirement FY87 OPERATING BUDGET 17.686% 17.686% Fire Retirement TRUST 8 AGENCY FUND 29.535% FICA 7.025% SUMMARY OF EXPENDITURES IPERS EMPLOYEE BENEFIT COSTS BUDGETED 5.750% ACTUAL ESTIMATE BUDGET - Contribution rate is set by the annual actuary study IN TRUST 8 AGENCY FUND FY85 FY86 FY87 Police 8 Fire Pension and Retirement FICA - 01/01/85 the rate 640,689 611,106 642,801 Worker's Compensation from 7.05% to 7.15% and the maximum salary increased from $39,500 to 15,093 37,200 49,000 Unemployment Insurance 8,929 20,000 20,000 ei Police 8 Fire Retirement System Expense 229 2,126 5,000 17,500 TOTAL TRUST 8 AGENCY FUND BENEFITS 666 837673 306 729 301 !) --___ ==------- _____---___ EMPLOYEE BENEFIT COSTS BUDGETED �� IN GENERAL FUND bl FICA 298,664 324,633 339,857 I IPERS 196,013 208,438 221,636 Health, Life 8 Disability Insurance 370,160 504,216 561,613 TOTAL GENERAL FUND BENEFITS 864,837 1,037,281 1,123,106 EMPLOYER'S CONTRIBUTION RATE Police Retirement 18.915% 17.686% 17.686% Fire Retirement 30.895% 29.535% 29.535% FICA 7.025% 7.100% 7.150% IPERS 5.750% 5.750% 5.750% Police 6 Fire Retirement - Contribution rate is set by the annual actuary study done on the retirement sys- tems. FICA - 01/01/85 the rate changed from 7.0% to 7.05% and the maximum salary rose from $37,800 to $39,500; then on 01/01/86 the rate increased from 7.05% to 7.15% and the maximum salary increased from $39,500 to $42,000. IPERS - The rate remains at 5.75%; 01/01/86 the maximum salary went up from $21,000 to $22,000. p� 229 CITY OF IOWA FY87 TINGTBUDGET CITY -' ROAD r FY85 ACTUAL FY86 ESTIMATE FY87 BUDGET i I BEGINNING BALANCE 293 r 143 __ ---146_513 --- 75,761 TOTAL BALANCE 293,143 --146_513 --- 75,761 ROAD USE TAX 1,675,447 1,717,272 1,780 000 - INTEREST INCOME -----5_000 ------,--- TOTAL RECEIPTS ----24_667 1,700,114 1,722,272 1,786,407.1 y_ -1,846,744 -1,793,024 -1,862,168 TRANSFERS j TOTAL EXPENDITURES _1,846,744 _1,793,024 _1,862,168 ENDING BALANCE 146,513 75,761 O � I f �i I , , �I i 230 BEGINNING BALANCE RECEIPTS: Road Use Tax Interest Income TOTAL RECEIPTS CITY OF IOWA CITY FY87 OPERATING BUDGET ROAD USE TAX ACTUAL F_f- 293,143 EXPENDITURES: Operating Expenditures: Traffic Engineering Street SystemMaintenance TOTAL OPERATING Capital Improvements: Bradford/1st Avenue Signals Foster Road-Extra t TOTALCAPITAL IMPROVEMENTS TOTAL EXPENDITURES ENDING BALANCE 1,675,447 1.700.114 515,242 1 331 502 Is846;7d� 1,846,744 __1461513 231 ESTIMATE BUDGET FY86_�— F__� 146,513 75,761 1,717,272 1,780,407 5 000 6,000 1 .722!272 i _,_9FW 531,007 558,650 1 239 017 1 303 518 i ftt kI 19,0004 000 - - _3'�66 - - 1,793,024 1,862,168 _A m ; _A CITY OF IOWA CITY FY87 OPERATING BUDGET FEDERAL REVENUE SHARING 232 In FY85 FY86 FY87 ACTUAL ESTIMATE BUDGET BEGINNING BALANCE 229,304_ 274,400 58,609 TOTAL BALANCE 229,304 ---------- 274,400 58,609 FEDERAL REVENUE REVENUE SHARING 572,267 ---------- 548,365 129,890 INTEREST INCOME 31,613 ---------- 30,000 5,500 TOTAL RECEIPTS 603,880 ---------- 578,365 ---------- 135,390 SERVICES AND CHARGES TRANSFERS --_558,784 _793,456 TOTAL EXPENDITURES -558,784 --------'- -- -794,156 --'------- ---193,299 -193,999 ---------- ENDING BALANCE 274,400 58,609 0 232 In CITY OF IOWA CITY FY87 OPERATING BUDGET FEDERAL REVENUE SHARING ACTUAL ESTIMATE FY85 FY86 — — —i— BEGINNING BALANCE 229,304 274,400 RECEIPTS: Federal Revenue Sharing 572,267 548,365 Interest Income 31,613 30 000 TOTAL RECEIPTS 3i?M" EXPENDITURES: Operating Expenditures: Audit Expenses Transfers: Aid to Agencies Micro -Computers Purchase Patrol Vehicles d Equipment Police Microfilm Equipment Transit Subsidy General Fund TOTAL OPERATING Capital Improvements: Kirkwood Circle Improvements Undesignated Projects TOTAL CAPITAL IMPROVEMENTS TOTAL EXPENDITURES ENDING BALANCE BUDGET FY87 58,609 129,890 5 500 Il_; f6 - 700 700 165,295 173,891 193,299 - - 50,000 - - 110,960 - - 14,252 - 240,451 67,072 - - - u01M 85 204 - 3�3'SbT T4 44 27,826 - - 417,289 - 27,826 417,289 - 558,784 794,156 193,999 274,400 58,609 - - 233 =1�,d BEGINNING BALANCE TOTAL BALANCE LOCAL GOVERNMENTAL AGENCIES FEDERAL INTEREST INCOME CDBG TRANSFERS PROPERTY TAX TRANSFER MISCELLANEOUS TOTAL RECEIPTS PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY TOTAL EXPENDITURES ENDING BALANCE CITY OF IOWA CITY FY87 OPERATING BUDGET JCCOG FY85 ACTUAL FY86 ESTIMATE FY87 BUDGET 34,846 ---- 59,734 78_023 --- ---- ----59,734 --- 78,023 ---_34_846 0 50,901 0 64,484 0 67,708 41,555 4,950 41,420 3,800 41,420 636 14 73,162 68,368 34,917 -----'--'0 -------356 ---'-----0 ---178,077 - 162,486 ---170,925 -112,817 -123,820 -128,397 -1,047 -1,010 -1,170 -32,173 -34,958 -36,333 0 0 0 --_146,037 -__159,788 --_165,900 59,734 78,023 74,609 234 al n a =,A� PROGRAM DIVISION STATEMENT FUND: TRUST & AGENCY DEPARTMENT: PLANNING & PROGRAM DEVELOPMENT PROGRAM: NOME & COMMUNITY ENVIRONMENT DIVISION: JCCOG ADMINISTRATION DIVISION PURPOSE: Provide administrative direction and support to the staff of the Johnson County Council of Governments and to coordinate the efforts of the staff in providing support to member agencies. w DIVISION GOAL: Provide an effective and efficient level of management in the support and completion of established ri objectives and to ensure a high level of staff support to member agencies in the provision of services. t GENERAL DIVISION OBJECTIVES: 1. Provide an administrative level of support to the divisions within the department through the appropri- ate allocation of staff resources. 2. Ensure the timely completion of the divisions' objectives and individuals' work assignments. _ PERFORMANCE MEASUREMENTS: 1. Weekly meetings with division heads will be held to continuously identify staffing needs. The assignment or coordination of staff activities will be made on a weekly basis as problems are identi- fied. 2. Long-term projects will be monitored quarterly and short-term projects will be monitored as frequently as is necessary to ensure that projects and work assignments are completed on schedule. 3. Overall performance shall be measured by the performance and completion of the division's objectives. DIVISION ANALYSIS: None. 235 =T FY87TOPERATIING BUDGET 236 j _ FY87TOPERATIING BUDGET RECEIPTS AND EXPENDITURES SUMMARY 55110 JCCOG ADMINISTRATION EXPENDITURES: FY85-- ACTUAL FY86 BUDGET ---- ADOPTED REVISED ---- FY87 DEPT BUDGET --- BUDGET ESTIMATE REQUEST FINAL BUDGET PERSONAL SERVICES COMMODITIES 16,895 X219 18,275 18'275 SERVICES AND CHARGES _ CAPITAL OUTLAY 13 869 r 14,4806 12,5301 19,617 278253 19,617 - 0 --------- 12,7040 12,284 j —. TOTAL _ 30-983 ---33,588 3,588 --------- 31,633 --------- 32,599 --------0 .32,154 1111__ I i _.' RECEIPTS: i i i i ! I ^' FY85 ACTUAL FY86 REVISED ESTIMATE FY87 FINAL j _J BUDGET FEDERRAL GOVERNMENTAL AGENC 50 901 64,484 67,708 I INTEREST INCOME CDBG TRANSFERS 41 555 q'991 ' 41,420 3x8050 41,420 j PROPERTY TAX T MISCELLANEOUS TRANSFER 73 162 X356 68x3608 3,805 14,636 34 917 TOTAL __ 170 925 --------- __170, ==178,077 ---'—"" --162,486 0 ' i NOTE: This is a summary of all JCCOG (5571.0, 5512.0, 5513.0 and 5575.0) I receipts. 236 j _ r CITY OF IOWA CITY FY87 OPERATING BUDGET EXPENDITURES 55110 JCCOG ADMINISTRATION PERSONAL SERVICES: TRANSFER TO: ` FTE BUDGET NONE 0 k� FY86 FY87 $ TOTAL p •� * TECHNICAL ** ASSISTANT PPD .20 .20 4,388 L ADMIN. *** SEC. — PPD .10 .10 2;156 t' P.P.D. DIRECTOR .20 .20 8,667 TEMPORARIES1,104 LONNGGEVITY w.i FICA167 1, IPERS HEALTH 875 INTRA—CITY CHARGEBAC%S: INSURANCE 1,042 LIFE DISABILITY INSURANCE 8 VEHICLE OPERATIONS 22 ,..,. INSURANCE95 VEHICLE REPLACEMENT 0 TOTAL _____ ___ _ ___ .50 .50 19,617 WORD PROCESSING ADMINISTRATIVE OVERHEAD 360 ., CBD MAINTENANCE 0 TOTAL 389 —" CAPITAL OUTLAY: "- NONE 0 TOTAL 0 *Technical Assistant PPD: 20% of FTE is shown here; remainder funded in Urban Planning 8 Development and JCCOG Rural Planning. — **Admin. Sec. - PPD: 10% of FTE is shown here; remainder funded in PPD Admin., JCCOG Rural Planning and CDBG Metro Entitlement. ***PPD Director: 20% of FTE is shown here; remainder funded in PPD Admin. and CDBG Metro d Entitlement. 237 Q PROGRAM DIVISION STATEMENT FUND: TRUST 8 AGENGY DEPARTMENT: PLANNING b PROGRAM DEVELOPMENT PROGRAM: HOME 8 COMMUNITY ENVIRONMENT DIVISION: JCCOG TRANSPORTATION PLANNING DIVISION PURPOSE: To provide transportation planning and coordination services to JCCOG member agencies which result in a more efficient and effective multi -modal transportation system in Johnson County. -. DIVISION GOAL: Foster cooperation and coordination between JCCOG member agencies regarding multi -modal transportation issues. Satisfy planning requirements and enable member agencies to acquire and maintain eligibility for state and federal funding programs. GENERAL DIVISION OBJECTIVES: 1. Carryout the activities of the Transportation Planning Division as described in the adopted FY87 Unified Planning Work Program. 2. Update and expand the FY85 Iowa City UAanized Area Transit Plan within the guidelines established by the state and federal Department of Transportation and as directed by the Board of Directors by May, — 1987. 3. Update the Transportation Improvement Program (TIP) and produce an FY87 Annual Element by May, 1987. 4. Satisfy requirements and complete applications for Urban Mass Transportation Administration (UMTA) funds and State Transit Assistance. 5. Continue to monitor the performance characteristics of the local transit systems and advise each system's manager and policy board of any significant trends. 6. Assist in the procurement of capital equipment for the area transit systems. 7. Collect, tabulate, and report UMTA Section 15 information including quarterly and year-end reports for Iowa City Transit, Coralville Transit, CAMBUS and the urban portion of Johnson County SEATS. 8. Assist in the renewal of the SEATS service contracts between Iowa City, Coralville, University Heights, and Johnson County Board of Supervisors. 9• Examine specific traffic issues as directed by JCCOG member agencies. 10. Monitor and advise the JCCOG Technical Advisory Committee and Board of Directors regarding the availa- bility and distribution of FAUS and other state/federal street and highway funds. 11. Continue to monitor the downtown Iowa City parking system and assist in the implementation of recom- mended improvements. 238 i PERFORMANCE MEASUREMENTS: n one I them mendi of eachMquarteri and the year-end reports for each no laterithanioneystem monthnaftere thelia end ofmonth the fiscal year. 2. Have SEATS renewal agreement drafted one month prior to expiration of the current renewal agreement. DIVISION ANALYSIS: Due to uncertainty regarding federal and state requirements in funding programs, the exact deadlines and specific requirements are not known at this time. I� .V 239 tO 9 a 07 FYS7TOPERATING BUDGET 55120IJCCOG,JDTRANSPORTATIONSPLANNING _ EXPENDITURES: FY85 — FY86 FY85 ACTUAL ADOPTED ACTUAL BUDGET ---- REVISED FY87 DEPT ---- BUDGET -- __. ESTIMATE REQUEST FINAL BUDGET PERSONAL SERVICES — SERVICESIAND CHARGES 61,263 X275 64'285 64,971 285 68 X315 68,448 CAPITAL OUTLAY 5 537 8,557 8,4140 TOTAL 0 _ 0 --------- ---67 0 8,862 0 9,066 — 075 _----�--- _ 73,813 -------- -- ------ ------- ---- ---- 73 67 ' 0 --------- --------0 77 625 � -------- -------- 77 829 ===77,829 0 i i I , _ NOTE: Receipts are included in 5511.0 JCCOG Administration. I 1 240 i CAPITAL OUTLAY: NONE 0 TOTAL I� 241 CITY OF IOWA CITY FY87 OPERATING BUDGET EXPENDITURES 55120 JCCOG, TRANSPORTATION PLANNING PERSONAL SERVICES: TRANSFER TO: FTE BUDGET NONE TOTAL ' FY86 FY87 $ ASSOCIATE PLANNER TRANSPORTATION PLANNER 1.00 1.00 1.00 27,262 1.00 31,650 TEMPORARIES 400 LONGEVITY 4,235 FICA IPERS HEALTH INSURANCE 2,588X 1,500 INTRA—CITY CHARGEBACKS: LIFE INSURANCE DISABILITY INSURANCE 159 336 VEHICLE OPERATIONS 561 0 VEHICLE REPLACEMENT TOTAL 2.00 2.00 68,448 WORD PROCESSING 2,500 ADMINIST OVERHEAD 0 CBD ENANCE TOTAL 3,061 CAPITAL OUTLAY: NONE 0 TOTAL I� 241 a w PROGRAM DIVISION STATEMENT FUND: TRUST 8 AGENCY DEPART14ENT: PLANNING b PROGRAM DEVELOPMENT PROGRAM: HOME 8 COMMUNITY ENVIRONMENT DIVISION: JCCOG RURAL PLANNING DIVISION PURPOSE: Provide planning assistance for local units of government to promote orderly growth and planned development of necessary community services. DIVISION GOAL: Prepare land use policies, secure and administer grants in aid where available, and provide ongoing advisory services for local government management. GENERAL DIVISION OBJECTIVES: 1. Provide staff analysis and advisory service for development proposals initiated by or submitted to r Johnson County. 2. Provide zoning and subdivision reviews and reports for Johnson County. i 3. Provide general research and advisory staff services to communities represented on the Rural Policy Board. _ 4. Assist member communities in special projects as determined by the Rural Policy Board. 5. Provide general information and published reports when requested by the public. 6. Provide advisory staff services for the review of industrial revenue bond proposals and franchise proposals for cable television. NEW DIVISION OBJECTIVES: 1. Complete Fringe Area Policy Agreements - Johnson County/Coralville. 2. Complete Fringe Area Policy Agreements - Johnson County/North Liberty. 3. Complete Fringe Area Policy Agreements - Johnson County/ Swisher/ Shueyvill e. 4. Conduct comprehensive review of County Zoning Ordinance. 5. Complete economic development profile and information base for County, local communities and First Capitol Development, Inc. 6. Prepare Small Cities CDBG application for one JCCOG city. PERFORMANCE MEASUREMENTS: 1. Provide all quarterly and annual financial reports to Board of Supervisors and small city councils regarding rural development activities, issues and community assistance projects in a timely manner. 2. All stated objectives completed by the end of fiscal year. 242 r- 3. Amendments to County Zoning Ordinance as determined by the comprehensive review will proceed on a schedule established by the County Zoning Commission. 4. Review of IRB and cable TV franchise proposals will be conducted on demand and according to established procedures. DIVISION ANALYSIS: The Rural Planning Division functions to serve the needs of the Johnson County Board of Supervisors, the County Zoning Commission and the cities represented on the Rural Policy Board. Priority referrals from these governmental bodies will affect the extent to which the proposed work program can be accomplished. For purposes of budgeting, however, the staff complement will remain unchanged and only minor expenditure changes may be needed to supplement special project materials. 243 elI -I o, I a, I J - CITY OF IOWA CITY FY87 OPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY ' 55130 JCCOG, RURAL PLANNING EXPENDITURES: ' __ -- FY86 BUDGET ---- ---- FY87 BUDGET ---- FY85 ADOPTED REVISED DEPT FINAL ACTUAL BUDGET ESTIMATE REQUEST BUDGET PERSONAL SERVICES 18,332 25,282 25,282 25,696 25,696 _.: COMMODITIES 340 370 370 370 370 SERVICES AND CHARGES 9,455 9,279 9,279 - --------- --------- --------- 9,819 --------- 9,961 --------- TOTAL ' 28,127 34,931 34,931 35,885 36,027 I i I NOTE: Receipts are i included in 5511.0 JCCOG Administration. I i i i - 244 I i CITY OF IOWA CITY FY87 OPERATING BUDGET EXPENDITURES 55130 JCCOG, RURAL PLANNING - PERSONAL SERVICES: TRANSFER TO: FTE BUDGET NONE 0 ^ TOTAL 0 FY86 FY87 $ *TECHNICAL ASSISTANT PPD .30 .30 6,582 `.. ` **ADMIN. SEC. - PPD .10 .10 2,156 ASSOCIATE PLANNER (PT) .50 .50 12:280 L40NGEVITY 1,498 r•� FICA HEALTH INSURANCE 1 205 1,8804 INTRA -CITY CHARGEBACKS: rl LIFE INSURANCE DISABILITY INSURANCE 56 VEHICLE OPERATIONS 216 0 ...i VEHICLE REPLACEMENT TOTAL 90 90 25,696 WORD PROCESSING 2,250 �. ADMINISTRATIVE OVERHEAD CBD MAINTENANCE 00 TOTAL 2,466 CAPITAL OUTLAY: j NONE 0 TOTAL 0 Development — *Technical Assistant PPD: 30% of FTE is shown here; remainder funded in Urban Planning 8 and JCCOG Admin. "Admin. Sec. - PPD: 10% of FTE is shown here; remainder funded in PPD Admin., JCCOG Admin. and .� CDDG Metro Entitlement. i 245 .a r - 'T a --F 1 FUND: TRUST 8 AGENCY PROGRAM DIVISION STATEMENT DEPARTMENT: PLANNING d PROGRAM DEVELOPMENT PROGRAM: HOME 8 COMMUNITY ENVIRONMENT DIVISION PURPOSE: DIVISION: HUMAN SERVICES PLANNING _ 'Provide assistance to local policymakers regarding funding and policy matters in human services and assist in coordination of local human service resources. DIVISION GOAL: information to resourcestandnassistrwith planning and coordination at to make sound decisions in the allocation of ination at all levels of the service system, DIVISION OBJECTIVES: 1. Complete 1986 annual update of the Johnson County Services Index and arrange distribution to at least 125 local agencies, professionals, and other users by June 1987. 2, Continue to study cost-saving and time -saving measures for administration of locally funded human services programs. Ongoing. i 3, Recommend and upon approval implement, improvements in the budget Ongoing, Evaluate process by February 1987, _ 4. Analyze funding and programming needs and make recommendations regard ingsCityrandmCountyan vbudgeting ice afar and funding in human services. Ongoing, 5. Analyze requests submitted to City or County for interim funding of human services. Ongoing, 6, Assist as needed in coordinative functions and planning for changing agencies. Ongoing, g g demands for services of area 7, Continue to serve as thin that e City's representative on the United Way Planning Division and advocate for the 8. Continue toneeds Of crespondctosrequests for tassistanteirelated to other human service cooter Ongoing, 9. Help local agencies secure funds to meet unmet needs beyond the limits of City and County revenues. City. Ongoing, I PERFORMANCE MEASUREMENTS: Y venues, Acc above generatedhitnwill betprov provided to showicomparable statistics bas etween time eri y occur , As more quantifiable data is P ods. 246 r DIVISION ANALYSIS: Accomplishments of the division objectives will depend upon maintenance of a high level of assistance from University interns, securing a School of Social Work practicum student, and cooperation from all parties involved in the program. 247 F r - EXPENDITURES: PERSONAL SERVICES COMMODITIES SERVICES AND CHARGES TOTAL CITY OF IOWA CITY FY87 OPERATING BUDGET RECE55150AJCCOGPHUMANUSERVSUMMARY -- FY86 BUDGET ---- -- FY87 DEPT BUDGET ---- FINAL FY85 ACTUAL ADOPTED REVISED BUDGET ESTIMATE REQUEST BUDGET 16x213 14,780 14,780 14'232 14'232 3,286 4,734 4,734 4,944 --------- ----5_022 19,826 --------- --------- 19,554 19,554 191812 19,890 NOTE: Receipts are included in 5511.0 JCCOG Administration. 248 I -I CITY OF IOWA CITY FY87 EXPENDITURESDGET ._ 55150 JCCOG HUMAN SERVICES TRANSFER TO: PERSONAL SERVICES: FTE BUDGET NONE _______-- �. --- ------ TOTAL 0 FY86 FY87 $ ASSOCIATE PLANNER (PT) .50 .50 12'912 FICAW IPERS HEALTH INSURANCE 375 LIFE INSURANCE ____ _____ _________- INTRA -CITY CHARGEBACKS: TOTAL .50 .50 14,636 ----- -------------- VEHICLE OPERATIONS 100 VEHICLE REPLACEMENT 1,6850 WORD PROCESSING OVERHEAD CBDIMAINTENANC 0 TOTAL ___ 1,789 CAPITAL OUTLAY: NONE -------- U TOTAL _0 PROGRAM DIVISION STATEMENT FUND: SPECIAL REVENUE DEPARTMENT: PLANNING & PROGRAM DEVELOPMENT PROGRAM: HOME & COMMUNITY ENVIRONMENT DIVISION: CDBG ADMINISTRATION DIVISION PURPOSE: Plan and coordinate the City's federally funded community development programs. DIVISION GOAL: Coordinatethe City's efforts to upgrade and preserve its neighborhoods, housing stock and community facilities through the administration of a comprehensive Community Development Block Grant Program. GENERAL DIVISION OBJECTIVES: 1. Prepare and submit the annual Housing Assistance Plan (HAP) goals to HUD by October 1986. 2. Prepare the annual Statement of Community Development Objectives and Request for Funding to submit to HUD by November 1986. 3. Coordinate HAP implementation with the Department of Housing and Inspection Services and the Housing Commission. 4. Provide staff assistance for the Committee on Community Needs to ensure maximum citizen participation in the CDBG Program. 5. Coordinate planning and implementation of 1986-87 community development projects and activities, as determined by City council, to ensure timely completion. PERFORMANCE MEASUREMENTS: 1. Preparation and submission of grant documents (Annual Statement of Community Development Objectives and Housing Assistance Plan). 2. Preparation of grantee performance reports indicating compliance with federal grant requirements and accomplishment of projects. 3. Maintenance of records, reports, and other information for review by City auditors and HUD personnel. 4. Completion of projects and activities in a timely manner. Fiscal Year: 1982 1983 1984 1985 1986 1987 Grant Amount: $776,000 $671,000 $1,083,000 $736,000 $732,000 $658,800 Admin. Costs: 8% 13% 9% 15% 15% 16% Staff Size: 4 4 250 3 4 4 4 =1� r DIVISION ANALYSIS: The CDBG program year begins January 1, thus project implementation generally relates to the calendar year. Specific projects and activities for the CDBG Program (Division Objectives 02 and 15 above) are determined by the City Council, upon recommendation by the Committee on Community Needs. The CDBG amount is expected to be reduced by 10% from FY86 to FY87. i i i 251 r- BEGINNING BALANCE TOTAL BALANCE - FEDERAL GRANTS ROAD USE TAX MISCELLANEOUS TOTAL RECEIPTS PERSONAL SERVICES _.: COMMODITIES SERVICES AND CHARGES CAPITAL OUTLAY TRANSFERS - TOTAL EXPENDITURES I ENDING BALANCE I I 1 i V i CITY OF IOWA CITY FY87 OPERATING BUDGET CDBG, RENTAL REHAB. FY85 FY86 FY87 ACTUAL ESTIMATE BUDGET 0 ---------- ---------- -535 0 ___ 0 -535 --------- 0 10,452 0 70,535 0 35,000 --------- - --------- - 0 ---- 10,452 ----70,535 ---------- ----35_000 0 0 0 0 0 0 -630 -1,500 -750 -10,357 -68,500 -34,250 0 --------- - 0 0 ---------- ---_10,987 --_70,000 - ---------- _35-000 --- -535 0 0 252 _,J� CITY OF IOWA CITY FY87 OPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY 81000 CDBG, RENTAL REHAB. EXPENDITURES: RECEIPTS: -- FY86 BUDGET ---- ---- FY87 BUDGET ---- ACTUAL FY85 ADOPTED REVISED DEPT FINAL TOTAL 10,452 ACTUAL BUDGET ESTIMATE REQUEST BUDGET PERSONAL SERVICES 0 0 0 0 0 COMMODITIES 0 0 0 0 SERVICES AND CHARGES 630 0 1,500 0 750 CAPITAL OUTLAY TRANSFERS 10,357 0 68,500 0 34,250 OUT 0 0 0 0 0 TOTAL 10,987 0 70,000 0 35,000 RECEIPTS: 253 FY85 REVISED FINAL ACTUAL ESTIMATE BUDGET FEDERAL GRANTS 10,452 -------'- 70,535 --------- 35,000 TOTAL 10,452 70,535 -""---- 35,000 253 i FY87TOPERATIING BUDGET EXP81000 CDBG,, S RENTAL REHAB. PERSONAL SERVICES: FTE BUDGET NONE FY86 FY87 $ TOTAL ----- 00 .00 0 254 TRANSFER TO: TOTAL INTRA -CITY CHARGEBACy VEHICLE REPLACEMENT 0 WORD PROCESSING ADMINISTRATIVE RHEAD.. OVE CBD MAINTENANCE 0 0 0 0 TOTAL CAPITAL OUTLAY: BUILDING IMPROVEMENTS 34_250 __ TOTAL 34,250 I 4, CITY OF IOWA CITY FY87 OPERATING BUDGET CDBG, METRO ENTITLEMENT ,1� FY85 FY86 FY87 255 ACTUAL ESTIMATE BUDGET BEGINNING BALANCE -65,459 -50,327 0 TOTAL BALANCE ----65-45- -65,459 ----50-32- -50,327 - -------- 0 0 FEDERAL GRANTS INTEREST INCOME 393,052 782,327 999,580 SALE OF REAL ESTATE CDBG TRANSFERS 31 820 0 0 MISCELLANEOUS ;771 0 0 TOTAL RECEIPTS _ 432,022 782,327 999,580 PERSONAL SERVICES COMMODITIES -127,599 -127,551 -135,397 SERVICES AND CHARGES - CAPITAL OUTLAY -4,582 -95,831 -1,333 -306,510 -28,205 -621,190 TRANSFERS -168,271 -296,606 -200,152 -20607 0 -14,636 TOTAL EXPENDITURES --_416,890 --_732,000 --_999,580 ENDING BALANCE -50,327 0 0 ,1� 255 ,1� r . CRY OF IOWA CITY ..., FY81 OPERATING BUDGET COMMUNITY DEVELOPMENT BLOCK GRANT SUMMARY OF EXPENDITURES - ACTUAL ESTIMATE BUDGET FY85 FY86 FY87 RENTAL REHAB: - Abstracts A Recording Fees 630 1,500 750 Building Improvements ALM 68s500 ALM TOTAL RENTAL REHAB IDs987 70z001) JJ 000 METRO ENTITLEMENT: General Supervision 103,118 108,466 118,208 Community Development 116 - - - - Lower Ralston Creek 2,000 Creekside NSA Storm Brain (2,261( - - - - - Iowa Youth Corps Shelter 11,982 - - - Kirkwood Circle Drainage 60,000 - - - - -._ City Park Accessibility 3,376 35,000 No. Market Sq. Handicap Play Area 2,100 3,000 3,000 Housing Rehab 6 Yeatherization on Loans 153,936 182,500 180,000 '- Housing Modifications, Fall A Elderly 2,50D - - 8,OD0 Congregate Housing 23,325 - - ~ Shared Housing 11,961 15,000 20,000 j Human Services Facility 27,240 50,000 122,930 Goodwill Renovations 13,638 205,335 127,000 - glllwcreek Center 3,293 3,500 - - Property Management 6 Disposition 266 - - - - Miller/Orchard Park . • 60,00D - - Creekstde Sidewalk - . 23,200 I Handicere Van • • 13,350 Longfellow Playground Equipment .. 2,400 - - Handicare, Inc. Expansion _. Emergency Housing Project Repairs - - - R,000 Mayor's Youth Employment Program - - - - 26,860 United Action for Youth - Synthesis Studio - - - - 6,0DO . Elderly Hone Services Coordinator - - - - 35,000 Mark Twain Playground - - - - 1,000 - _. Crisis Center - Food Bank Facility - - - - 156,500 Residential Accessibility Project - - - - 20,ODO Curb Ramp Installation - - - - 5,000 - Terrell Mill Park Improvements - - - - 1,200 Systems Unlimited - - - 70,000 .._ Contingency - - 30,249 27,246 Funding of Human Services Coord. 1/636 TOTAL METRO ENTITLEMENT /16,890 132y000 999,5B0 i I Total COBG 4122 877 BDL 000 1031 5B0 I I i I - 256 r 9 PERSONAL SERVICES COMMODITIES CAPITALSOAUITLAYHARGES TRANSFERS OUT TOTAL RECEIPTS: FEDERAL GRANTS INTEREST INCOME SALE OF REAL ESTATE MISCELLLAANNEOUSS TOTAL CITY OF IOWA CITY FY85 REVISED FY87 OPERATING BUDGET ACTUAL ESTIMATE BUDGET RECEIPTS AND EXPENDITURES SUMMARY 782,327 999,580 31,350 86000 CDBG, METRO ENTITLEMENT 0 6771 0 ---- FY86 BUDGET ---- ---- FY87 BUDGET ---- --------- 432,022 --------- 782,327 --------- 999,580 BUDGET ACTUAL BUDGET ESTIMATE REQUEST 127,599 127,551 127,551 135,199 135,397 4,582 1,333 1,333 1,345 28,205 95,831 306,841 306,510 18,595 621,190 168,271 296,275 296,606 507,505 200,152 20,607 0 0 0 14,636 416,890 732,000 732,000 662,644 999,580 257 -A� FY85 REVISED FINAL ACTUAL ESTIMATE BUDGET 393,052 782,327 999,580 31,350 0 0 6771 0 0 --------- 432,022 --------- 782,327 --------- 999,580 257 -A� r- CITY OF IOWA CITY FY87 OPERATING BUDGET EXPENDITURES 86000 CDBG, METRO ENTITLEMENT TRANSFER TO: PERSONAL SERVICES: FTE BUDGET PROPOSED FOR JCCOG ---14,636 --- ------ TOTAL 4,636 1 FY86 FY87 $ -------- 1.00 1.00 26,393 OFFICER .75 .75 19,156 HER .75 .75 19,903 PPD .25 .25 5,391 1.00 1.00 32,965 OR R .20 .20 B�621 INTRA -CITY CHARGEBACKS: 580 8, VEHICLE OPERATIONS 1,464 0072 5,642 VEHICLE REPLACEMENT 5,9570 'CE 7,228 247 WORD PROCESSING ADMINISTRATIVE OVERHEAD DURANCE CBD MAINTENANCE 0 TOTAL 3.95 -----532 3.95 135,397 TOTAL 7,421 -==== ==--=========- i - *Associate Planner: **Admin. Sec. - PPD: ***PPD Director: i t i CAPITAL OUTLAY: TERRILL MILL PARK EQUIP 1,200 N MARKET PARK PLAYGROUND EQ 3,000 CURB RAMP INSTALLATION 5,000 CONTINGENCY 27,246 HOUSING IMPROVEMENTS 142,706 ACCESSIBILITY IMP'S 20,000 MARK TWAIN PLAYGROUND EQUIP 1,000 TOTAL 200,152 -I 75% of FTE is shown here; remainder funded in Urban Planning 8 Development. 25% of FTE is shown here; remainder funded in PPD Admin., JCCOG Admin. and JCCOG Rural Planning. 20% of FTE is shown here; remainder funded in PPD Admin. and JCCOG Admin. 258 I C. c�� PROGRAM DIVISION STATEMENT FUND: SPECIAL REVENUE DEPARTMENT: PLANNING 8 PROGRAM DEVELOPMENT PROGRAM: HOME & COMMUNITY ENVIRONMENT DIVISION: COMMITTEE ON COMMUNITY NEEDS DIVISION PURPOSE: Advise the City Council on community needs in general, and on the use of Community Development Block Grant funds in particular, from a citizen viewpoint. DIVISION GOAL: Discern the needs of the community and make recommendations on community development programs and priorities to the City Council. DIVISION OBJECTIVES: 1. Evaluate and interpret the City's programs that affect human needs and community development. 2. Provide a systematic communication interchange between citizens and policy makers with regard to all Community Development Block Grant proposals and programs. 3. Facilitate neighborhood meetings to identify needs of neighborhoods and otherwise assist citizens in articulating community needs. 4. Assist citizens whenever possible in the development of programs which meet community needs. i - DIVISION ANALYSIS: _ The,Committee meets monthly to review and make recommendations to the City Council on programs and policies relating to the community's needs. i � w v 259 al PROGRAM DIVISION STATEMENT FUND: INTERGOVERNMENTAL FUND DEPARTMENT: HOUSING b INSPECTION SERVICES PROGRAM: LOW INCOME AND PUBLIC HOUSING DIVISION: ASSISTED HOUSING DIVISION PURPOSE: Administer the Annual Contributions Contracts which provide federal funds to pay rental assistance and develop housing for eligible low income families in this area. DIVISION GOAL: Provide clean, decent and safe housing to eligible low income families; this includes elderly, handicapped, disabled and other non -elderly families. Ensure the Housing Authority (City Council) is current on federally assisted housing programs and make recommendations which can be the basis for housing policy. Implement the policies adopted by the Housing Authority. GENERAL DIVISION OBJECTIVES: 1. Maintain annual average of 95% occupancy for all units. 2. Apply for additional units (Section 8 Existing, Public Housing, Section 202, Rental Vouchers or any combination) to meet the policies adopted by the Housing Authority. 3. Encourage private participation in programs that will assist in achieving the goal outlined above. 4. Provide staff support for the Housing Commission. 5. Purchase a computer and complete computerization of Assisted Housing programs. i PERFORMANCE MEASUREMENT: Performance will be measured by the number of families provided assistance and the total number of unit months of occupancy achieved. Maximum Actual No, of Families Fair Market Year / of Units Unit Months Unit Months % Assisted Rents (2 Bedroom Only) FY79 334 4008 3892 97 N/A $261 FY80 384 4608 4466 97 N/A $300 FY81 384 4608 4560 99 540 $300 FY82 441 5052 4908 97 620 $300 FY83 441 5292 4735 95 620 $300 FY84 486 5732 5657 98.7 650 $348 FY85 500 6000 5873 97.8 700 $363 Projected FY86 524 6288 5974 95 725 $377 Projected FY87 538 6456 6219 95 743 $392 260 a =1� i Based on previous experience approximately 61% of the leases and Housing Assistance Program contracts while others move to a new unit and remain on assistance. The number of terminations will average approxi - will be renewed. Of those tenants who do not renew a lease, some terminate and leave the program entirely, if the ew remaimateln 24 fullper monthhe which means of 14t additional 24 �unitsts ueffectivst be e1Januaryaced �t 1,n 1985tand sthe 10 units oofaexisting purchased during the past year enabled usstper month. We aremstillbers shavingtd fficulty�convertithe ng these ast cto year . We are averaging 32 new app leases since a number of these are single handicapped or disabled persons requiring ofair ne units, an one icult to find wi additionalmunits to certificatesrreceivedclientele are this year will alley ate some problemshinafindingefamily aunits,ebut will not resolve the shortage of one -bedroom certificates for handicapped/elderly. The numer of ns on the with he asons with the ing the largestb numbers. am Currently thewaitingdist isassfollowstwithewinter average waiting timebetween date eapplica- tion is approved to date a certificate is issued shown. 1 Bedroom - 65 applicants - 7 months wait 2 Bedroom - 24 applicants - 3 months wait 3 Bedroom --dT applicants - 12 months wait 4 Bedroom - applicants - 6 months wait. There are presently 125 applications on the list awaiting verification. 261 Y.l CITY OF IOWA CITY FY87 OPERATING BUDGET SECTION 8 EXISTING 6513.2 FY85 *FY86 FY87 ACTUAL ESTIMATE BUDGET a a a RECEIPTS: HUD Annual Contributions Contract 1,153,757 1,264,747 1,357,627 — Interest Income 5,933 6,000 6,000 — Total 1.159.690 1,270,747 1,363,627 - OPERATING EXPENSES: i ^ Administrative Salaries 105,183 105,500 106,600 _I Utilities Ordinary Maintenance d Operations -0- -0- 1,600 -0- 2,000 -0- General Expense 49,222 54,140 56,066 Non -Routine Maintenance -0- -0- -O- Rent to Owners Capital Expenditures 996,762 1,112,510 1,205,388 -0- -0- Total 1,151,167 1,273,750 1,370,054 OPERATING RESERVE: Beginning Balance Receipts Over Expenditures 119,625 8,523 130,190 (3,003) 138,187 (6,427) Interest on Operating Reserve Cash Withdrawal 11,653 (9,611 11,000 11,000 EndingBalance 130,190 -0- 138,187 2,7 142,760 *Based on a budget approved by HUD. This budget April 30, 1986. Amended budget will utilize will be amended after January 1, first 1986., and before month expenditures and include any increase six months actual that may be received. expenditures, Projected six 262 -A, CITY OF IOWA CITY FY87 OPERATING BUDGET EXPENDITURES 65132 SEC. 8 EXISTING — PERSONAL SERVICES: TRANSFER TO: FTE BUDGET NONE --------- --- ---'-- TOTAL 0 " FY86 FY87 $ u CLERK /TYPIST — LEASED HOUSING .80 .80 13,387 =i HOUSING MANAGEMENT AIDE .80 .80 15,332 HOUSING SPECIALIST 2.40 2.40 55,206 HOUSING COORDINATOR .75 .75 24'881 La LONGEVITY FICA IPERS 7,768 6,119 INTRA—CITY CHARGEBACKS: HEALTH 894 INSURANCE 9,234 VEHICLE OPERATIONS 0 LIFE INSURANCE 627 VEHICLE REPLACEMENT. 0 DISABILITY INSURANCE WORD PROCESSING 0 •— TOTAL 4.75 4.75 134,172 ADMINISTRATIVE OVERHEAD 0 0 CBD MAINTENANCE — TOTAL 0 CAPITAL OUTLAY: NONE —"---"0 ... TOTAL i NOTE: Permanent full-time salaries are included in Administrative Expenses; employee benefits are included in General Expenses. _ � I 263 e, cA CITY OF IOWA CITY FY87 OPERATING BUDGET PUBLIC HOUSING 6513.8 i - FY85 *FY86 FY87 i ACTUAL ESTIMATE BUDGET $ $ $ - OPERATING RECEIPTS: i Dwelling Rental Interest Income 93,713 101,810 106,080 - Other Income (Laundry) 6,644 291 4,500 4,800 Total 11 3,500 3,500 I _ OPERATING EXPENSES: Administrative Salaries Utilities 18,403 28,540 29,730 1j - Ordinary Maintenance 8 Operations 2,049 24,480 5,400 36,600 5,620 General Expense Capital Expenditures 20,051 31,460 38,140 32,760 Total 5 1� i OPERATING RESERVE: j Beginning Balance Receipts Over Expenditures 44,880 51,000 Payments Due HUD - 30,223 30,223 15,189 7,010 8,130 Provision for Reserve 15,034 1,690 6,005 Ending Balance i 44,880 6,120 2,125 51,000 53,125 *Based on a budget approved by HUD three Public Housing projects. It in October, 1985. This is based budget represents a consolidation of all on 52 units for 3 months and 62 units for 9 months. 264 r- -I CITY OF IOWA CITY r FY87 OPERATING BUDGET ' EXPENDITURES 65138 PUBLIC HOUSING - PERSONAL SERVICES: TRANSFER TO: FTE BUDGET NONE --------- 0 .-. --- ------ TOTAL 0 FY86 FY87 $ M.W.I—PUBLIC HOUSING 1.00 1.00 15,649 CLERK/TYPIST — LEASED HOUSING .20 .20 3,347- HOUSING MANAGEMENT AIDE .20 .20 3,833 HOUSING SPECIALIST .60 .60 13,801 — HOUSING COORDINATOR .25 .25 8,241 LONGEVITY 244 FICA 3,208 INTRA—CITY CHARGEBACKS: IPERS 2,580 HEALTH INSURANCE 4,687 VEHICLE OPERATIONS 0 — LIFE INSURANCE 61 VEHICLE REPLACEMENT 0 DISABILITY INSURANCE 269 WORD PROCESSING 0 ... ADMINISTRATIVE OVERHEAD 0 TOTAL 2.25 2.25 55,920 CBD MAINTENANCE 0 _ TOTAL '0 - CAPITAL OUTLAY: — NONE . 0 — TOTAL 0 NOTE: permanent full-time salaries are included in Administrative Expenses; employee benefits are included in General Expenses. LlM .� 265 r BEGINNING BALANCE TOTAL BALANCE CHARGES FOR SERVICES INTEREST INCOME SALGENEOF RAL FUNDS- MISC TOTAL RECEIPTS PERSONAL SERVICES SERVICESIAND CHARGES CAPITAL OUTLAY TRANSFERS TOTAL EXPENDITURES ENDING BALANCE FY87TOPERATING BUDGET EQUIPMENT MAINTENANCE FY85 ACTUAL 609,581 609,581 1,366,034 32,767 242 _____ 0 1,399,043 -421,412 -719,781 295,418 -174,307 -410 -1,611,328 397,296 266 FY86 ESTIMATE 397,296 _---397,296 1,891,687 23,133 1,000 ---------0 1_915_820 -470,365 632,105 -142,830 589,644 0 _1_834,944 478,172 FY87 BUDGET 478,172 ___ 478,172 ___ 1,706,480 23,133 1,0000 1,730,613 -518,934 -674,848 -125,061 -427,600 0 -1,746,443 462,342 a -4 r - T PROGRAM DIVISION STATEMENT DEPARTMENT: ADMINISTRATION FUND: INTRAGOVERNMENTAL DIVISION: EQUIPMENT PROGRAM: POLICY & ADMINISTRATION DIVISION PURPOSE: The Equipment Division provides repair, preventive maintenance, and equipment management services for all major city owned vehicular equipment. DIVISION GOAL: Provcontinue bes possible preventivecon int nan a ,from its and equipment replacement programs so the City ide themay to ceive maximum GENERAL DIVISION OBJECTIVES: 1. Continue to switch medium duty truck fleet to diesel power as units become due for replacement. 2. Replace light duty truck and automobile fleets with smaller more fuel efficient units, as they become due for replacement. 3. Maintain hourly shop rate at $30 per hour. PERFORMANCE MEASUREMENT: 1. Gasoline powered medium duty trucks now average 3.3 m.p.g., diesel powered medium duty truck now averages 6.1 m.p.g. Continue to monitor fuel use andanedplcomentschedule. trucks average 15.8 m.p.g. 2. Standard -size, pickup trucks now average 10.5 m.p.g. pact -size Continue to monitor replacement schedule. FY81 FY82 FY83 FY84 FY85 FY86 FY87 Cost per mile, med. $.85 $.79 $.66 f.66 $•59 (eSt.) (est.) duty trucks cost per mile, pickup trucks Shop rate $.23 $.31t $.21 $.18 $.20 ( 18 est.) Fuel cost far Police $52,481 $56,818 $46,176 $29,927 $41,457 $443 500 Dept. vehicles V 267 $.16 (est.) $30 (est.) $45,700 (est.) r- FY81 FY82 FY83 FY84 FY85 FY86 FY87 Gallons of gasoline 46,323 42,675 45,624 33,347 47,523 49,900 52,400 used by Police vehicles (est.) (est.) *$.08/mile increase due to body work and refurbishing on some trucks to increase life cycle. DIVISION ANALYSIS: I. The increase in mileage (85X) and the increase in the life cycle (10 years vs. 7 years) will save money in the long run, even though the initial purchase price of diesel powered medium duty trucks is a little more than the gasoline powered counterpart. 2. Money will be saved by purchasing smaller, more fuel efficient, lower initial cost pickup trucks and automobiles that can do the same amount of work as the larger ones. 3. The "shop rate" of $30 per hour cannot be compared to the old "labor" rate of $20 per hour which did not include operating overhead costs. Use of the shop rate allows for a more complete recovery of all operating costs by the division and reflects more accurately the actual cost of operation. 4. FY84 Police vehicle fuel use and cost decreased from FY83 due to the Police fleet being driven less total miles (574,600 in FY83 and 545,300 in FY84), the cost of fuel being less ($1.01 per gallon average in FY83 and $.90 per gallon in FY84), and the Police fleet getting better average miles per gallon (12.6 m.p.g. in FY83 and 16.4 m.p.g. in FY84). FY86 and FY87 estimates are based on FY85 and include the addition of two (2) patrol cars (over FY84), a 5% increase in fuel cost, an increase in total miles driven, and maintaining the Police fleet miles per gallon at 14 m.p.g. •i i 268 • i r- CITY OF IOWA CITY FY87 OPERATING BUDGET RECEIPTS AND EXPENDITURES SUMMARY 62200 EQUIPMENT MAINTENANCE EXPENDITURES: RECEIPTS: -- FY86 BUDGET ---- ---- FY87 BUDGET ---- REVISED FY85 ADOPTED REVISED DEPT FINAL CHARGES FOR SERVICES ACTUAL BUDGET ESTIMATE REQUEST BUDGET PERSONAL SERVICES 421,412 470,365 470,365 518,934 518,934 COMMODITIES 719,781 800,305 632,105 674,848 674,848 SERVICES AND CHARGES 295,418 173,773 142,830 117,942 125,061 CAPITAL OUTLAY 174,307 4941200 589,644 4211435 427,600 TRANSFERS OUT 410 --------- 0 0 0 0 TOTAL 1,611,328 --------- 1,938,643 --------- 1,834,944 --------- 1,733,159 --------- 1,746,443 RECEIPTS: 269 ai a 6 FY87 FY85 REVISED FINAL ACTUAL ESTIMATE BUDGET CHARGES FOR SERVICES 1,366,034 1,891,687 1,706,480 INTEREST INCOME 32,767 23,133 23,133 SALE OF PARTS 242_ 1,000 1,000 TOTAL 1,399,043 1,915,820 1,730,613 269 ai a F o, I r- i i / J FYCITY DIOWAUTDGET EXPENDITURES XOEN 62200 EQUIPMENT MAINTENANCE TRANSFER TO: PERSONAL SERVICES: FTE BUDGET NONE --------0 --- ------ TOTAL FY86 FY87 $ - PARTS CLERK 2.00 6.00 2.00 6.00 38,019 124,938 I AIR MECHANIC 1.00 2.00 1.00 2.00 18,831 43,882 ' 111 300 1..00 3.00 1.00 67,355 26,393 INTRA -CITY CHARGEBACKS: IONIC IR. -E UIPMENT 2.00 1.00 2.00 1.00 54,258 32,965 VEHICLE OPERATIONS 4,883 16,238 IT SUPERINTENDENT LIES 563 18,141 VEHICLE REPLACEMENT 580 py 3,175 30,412 WORD PROCESSING ADMINISTRATIVE OVERHEAD 0 23,067 CBD MAINTENANCE INSURANCE 31495 1105 TOTAL 21,710 3uRANCE 2,335 LTY INSURANCE ----- ----- --------- TOTAL 18_.00 18-00 -_518,934 CAPITAL OUTLAY: 10,00 1 TRENCHER 49 ,7700 1 BOOM TRUCK 36,600 6 SNOWPLOWS 40,100 1 BACKHOE 91,000 2 2 -TON TRUCKS 36,000 3 3/4 -TON TRUCKS 16,400 2 COMPACT PICKUPS REPLACE ROOF 35,500 1 TOWER TRUCK 15,200 1 AIR COMPRESSOR 16,300 1 1 -TON TRUCK 6,900 1 SUBCOMPACT AUTO 10,100 VIBRATORY 1 YSAWLLER 7,600 ' 10,100 1 MEDIUM TRACTOR 1 COMPACTOR/ROLLER 38, ---000 TOTAL _ 427,600 270 r CHARTS & SUMMARIES \ Financial Summaries Transfers Authorized Positions Charts & Graphs r - CITY OP IaVA CI17 F787 OPERATING DLm= SLUM OF RECEIPM & EXPFMITJM ALL FUNDS WHERE THE MONEY OOMEs FROM 271 WHERE THE MONEY GOES IMn Oejwl t 1% Q* Ity 14otmtim 19% A&dntstmtlao 13% Ilmo 0 n lty Hrvlimm t a7 -A, 71 CITY OF IOWA CITY FY87 OPMTING BUDGET SUSMY OF IXPEND17URES WHERE THE MONEY GOES -ALL FINDS BY FUD 272 WHERE THE MONEY GOES GENERAL FUND DEPT./DPIISION a, r CITY Or IOWA CITY FY87 OPERATING BUDGET SUhSM OF IIEMIPIS & EUMj7UM GMERAL FUND WHERE THE MONEY COMES FROM 273 WHERE THE MONEY GOES ou.n De Jcp�t M% Ck Mlty Pzotdtlm 32% Ibllcy i Addnlstntlm 29% 1►fe k QL itq Brvlramt 23% FUND GENERAL FUND DEBT SERVICE PARKING OPERATIONS PARKING, RESERVES POLLUTION CONTROL OPERATIONS POLL CONTROL, RESERVES NATER OPERATIONS NATER,RESERVES REFUSE COLLECTION OPERATIONS LANDFILL OPERATIONS LANDFILL RESERVES AIRPORT OPERATIONS AIRPORT RESERVES TRANSIT OPERATIONS TRANSIT RESERVES TRUST 6 AGENCY, PENS i RETIRE JCCOG CDDG ROAD USE TAX FEDERAL REVENUE SHARING GRAND TOTAL I I V CITY OF IOWA CITY FY87 OPERATING BUDGET FINANCIAL SUMMARY - FY86 BALANCE PROPERTY OTHER TRANSFERS TOTAL DISBURSE- TRANSFERS TOTAL DIS- BALANCE 6-30-65 TAE RECEIPTS IN RECEIPTS MENTS OUT BURSEMENTS 6_30_86 1,912,589 7,956,117 1,219,104 2,479,621 11,655,062 12,662,967 960,979 11,621,942 1,941,709 487,594 1,872,145 49,000 557,715 2,478,880 2,368,111 109,891 2,478,204 488,270 495,756 0 1,924,578 4,000 1,928,578 835,481 1,223,223 2,058,704 765,630 - 748,253 O 0 509,765 509,765 289,433 109,000 398,433 859,585 446,740 0 1,490,282 0 1,490,282 990,824 450,514 1,441,338 495,684 1,123,010 0 89,056 36,000 125,056 100,637 0 100,637 1,147,429 0 0 1,891,319 80,000 1,971,319 1,719,691 104,727 1,824,418 146,901 u. 804,919 0 56,039 72,000 128,029 170,408 480,000 650,408 282,540 34,022 0 551,889 0 551,889 558,738 0 558,738 27,173 n 294,673 0 622,669 0 622,669 567,239 181,700 748,939 168,403 204,506 0 15,000 25,000 40,000 0 0 0 244,506 -, 3,551 0 81,268 86,741 168,009 150,560 21,000 171,560 0 150,367 0 10,000 0 10,000 0 60,000 60,000 100,367 - -118,227 0 1,102,125 1,207,237 2,309,362 2,141,135 50,000 2,191,135 0 - 75,921 0 6,500 50,000 56,500 0 0 0 132,421 305,489 664,657 94,614 0 759,271 62,200 611,106 673,306 191,454 59,734 0 109,709 68,368 178,077 159,788 0 159,768 78,023 -50,862 0 852,862 0 852,862 602,000 0 802,000 0 146,513 0 1,722,272 0 1,722,272 0 1,797,024 1,793,024 75,761 274,400 0 576,365 0 578,365 70D 793,456 794,156 58,609 _ --------- 7,198,948 .,........0,492,-39 ---------- "-466_841 14........ 5,176_46_ 5,1=6,... ---------- 30,1.6.... --""-"' 2.......10 """--- 0,620 ............,730 -------"' --------- ""--- ......... ._. 274 a r- -' CITY OF IOWA CITY FY87 OPERATING BUDGET FINANCIAL SUMMARY - FY87 V _..----------------------------------------------------------------------------------------------------------------------------- BALANCE 6-70-86 PROPERTY OTHER TRANSFERS TOTAL DISBURSE- TRANSFERS TOTAL DIS- BALANCE -------FUND- ------------ ------------- -------- --- TAX- --------------------------------------------------------------------------- RECEIPTS IN RECEIPTS RENTS OUT BURSEMENTS 6-30-87 GENERAL FUND 1,947,709 8,827,680 3,768,718 2,312,218 14,508,616 17,725,591 848,115 14,177,706 2,278,619 DEBT SERVICE 488,270 2,007,195 51,000 685,778 2,779,977 2,912,216 0 2,912,216 716,027 PARKING OPERATIONS 765,670 0 2,248,020 6,000 2,254,02D 960,887 1,346,945 3,707,872 711,818 PARKING, RESERVES 859,585 0 0 706,215 706,445 668,419 0 668,419 097,611 - POLLUTION CONTROL OPERATIONS 495,684 0 1,505,287 0 1,505,287 1,054,421 509,258 1,567,679 477,292 _ POLL CONTROL, RESERVES 1,147,429 0 92,205 110,791 202,996 107,205 0 107,205 1,247,220 MATER OPERATIONS 146,901 0 2,277,289 0 2,277,289 1,920,452 273,865 2,194,717 189,873 _ YATER,RESERVES 282,540 0 22,900 119,711 142,211 96,777 0 96,777 728,370 REFUSE COLLECTION OPERATIONS 27,177 0 564,778 0 564,778 570,079 0 570,079 21,872 -, LANDFILL OPERATIONS 168,407 0 626,048 0 626,048 394,461 25,000 419,461 - 174,990 - LANDFILL RESERVES 244,506 0 31,500 25,000 46,500 0 0 0 291,006 - AIRPORT OPERATIONS 0 0 92,362 85,307 177,669 144,669 33,000 177,669 0 AIRPORT RESERVES 100,767 0 8,500 O 8,500 0 0 0 108,867 TRANSIT OPERATIONS 0 0 1,016,962 1,112,477 2,129,479 2,079,439 50,000 2,129,479 p TRANSIT RESERVES 172,421 0 6,900 50,000 56,900 0 0 0 189,721 �I TRUST i AGENCY, PENS i REfIpE 191,454 478,917 98,930 0 537,847 86,500 642,801 729,701 0 .7CCOG -� 78,027 0 112,977 49 557 r 162,486 165,900 0 165,900 74,609 CDBG - 0 0 1,034,580 0 1,034,580 1,019,944 14,636 1,034,580 0 ROAD USE TAX 75,761 0 1,786,407 0 1,786,407 0 1,863,168 1r0fi2, 168 .0 FEDERAL REVENUE SNARING 58,609 0 175,790 0 135,790 700 193,399 193,999 0 GRAND TOTAL006,465 11,269,792 15,030,709 _5,262,880,799,07 31,302,343 7,067,503 8....31,563,381 5, 2,863 35,503,256 5 8 ,88 - 275 r - -1 CITY OF IOWA CITY FY87 OPERATING BUDGET RECEIPTS - TRANSFERS IN* TRANSFER TO TRANSFER FROM AMOUNT BUDGETED FUNDS GENERAL FUND: Administration General Revenue Sharing 193,299 Prior Year Funding 5,463 Parking Operations 210,000 BBT Equipment Replacement Reserve BBT Operations 7,500 Traffic Engineering Road Use Tax 558,650 Streets Road Use Tax 1,303,518 Cemetery Perpetual Care Trust 6,837 Library Cable TV Support 13,451 Library Equip. Replacement Reserve Library 3,500 Parkland Acquisition Reserve Parks 10,000 2,312,218 DEBT SERVICE Airport Operations 33,000 Pollution Control Operations 398,467 Water Operations 154,554 Special Assessments 99,757 685,778 PARKING OPERATIONS General Fund, Senior Center 6,000 PARKING RESERVE Parking Systems Operations 706,445 POLLUTION CONTROL RESERVE Pollution Control Operations 110,791 WATER RESERVES Water Reserve 119,311 LANDFILL RESERVES Landfill Operations 25,000 f� V 276 -1 r TRANSFER TO AIRPORT OPERATIONS TRANSIT OPERATIONS TRANSIT RESERVE JCCOG UNBUDGETED FUNDS PENSION & RETIREMENT SYSTEMS: Police Fire TRANSFER FROM AMOUNT S General Fund Administration 85,307 General Fund Administration 301,9n0 Parking Operations 380,077 Transit Levy from General Fund 430,500 1,112,477 Transit Operations 50,000 General Fund Administration 34,917 CDBG 14,636 49,553 TOTAL BUDGETED FUNDS 5,262,880 Trust & Agency Fund 260,415 Trust & Agency Fund 382,386 642,801 TOTAL UNBUDGETED FUNDS 642,801 GRAND TOTAL 5t905,6R1 *Description of transfers appear on the following chart: Disbursements -Transfers Out. - 277 CITY OF IOWA CITY FY87 OPERATING BUDGET DISBURSEMENTS - TRANSFERS OUT TRANSFER FROM TRANSFER TO BUDGETED FUNDS GENERAL FUND: JCCOG Administration Improvement Reserve As Transit Operations Bond Transit Operations Operating Reserve Airport Operations Broadband Telecommunications General Fund Administration Resolution General Fund, Library As Equipment Replacement Reserve Parks Park Land Trust Library Equip. Replacement Reserve Senior Center Parking Operations DESCRIPTION AMOUNT S Iowa City's Portion 34,917 Operating Subsidy 301,900 Transit Levy 380,077 Operating Subsidy 85,307 Prior Years' Funding Payback 5,463 Cable TV Support 13,451 Reserve for Future Replacement 7,500 Park Land Purchase Reserve for Future Replacement Reserve Parking for Senior Center PARKING SYSTEMS: Operations General Fund Administration Return Parking Fines General Fund Administration Loan Repayment, Parking Lot Renewal & Improvement Reserve As Per Bond Resolution Bond & Interest Sinking As Per Bond Resolution Transit Opdrations Operating Subsidy POLLUTION CONTROL: Operations Renewal & Improvement Reserve As Per Bond Resolution Bond & Interest Reserve As Per Bond Resolution Bond & Interest Sinking Reserve As Per Bond Resolution Debt Service Abated GO Bonds WATER: Operations Depreciation, Extension & Improvement Reserve As Per Bond Resolution Operating Reserve As Per Bond Resolution Bond & Interest Reserve As Per Bond Resolution Bond & Interest Sinking Reserve As Bond nGO Debt Service doResolution 278 190,000 20,000 60,000 646,445 430,500 24,000 12,000 74,791 398,467 36,000 6,000 30,000 47,311 154,554 802,201 I e� I 26,414 10,000 3,500 6,000 1,346,945 509,258 _ 273,865 ., r- TRANSFER FROM LANDFILL: Operations AIRPORT: Operations TRANSIT: Operations TRUST 8 AGENCY FUND -- ROAD USE TAX GENERAL REVENUE SHARING COBG i —UNBUDGETED FUNDS PERPETUAL CARE TRUST SPECIAL ASSESSMENTS i I I I I TRANSFER TO DESCRIPTION AI4OUNT -- Landfill Reserve Future Land Acquisition 2.5,000 Debt Service Abated GO Bonds 33,OnO Transit Reserve Replacement of Buses 50,000 Pension 8 Retirement System Police 260,415 Pension 8 Retirement System Fire 382,386 642,801 General Fund, Streets Operations 1,303,518 General Fund, Traffic Engr. Operations 558,650 1,862,168 General Fund Administration Aid to Agencies 193,299 JCCOG Human Services 14,636 TOTAL BUDGETED FUNDS 5,799,087 General Fund, Cemetery Maintenance of Lots 6,837 Debt Service Abated GO Bonds 99,757 TOTAL UNBUDGETED FUNDS 10-61594- 06,594GRAND GRANDTOTAL 5,905,681 279 -I _'J� 280 CITY" ION. CITY ►Y67 OPERATING lum AOR IREMING RiIXLHE00 ____ PY66 _______ _______ ►Y67 _______ ILS TIME TSANATE TOTAL TIME TlARM 'lO'I'AL CITY COUNCIL 7.00 .00 7.00 7.00 .00 7.00 CITY CLERK 3.00 .25 7.25 2.00 .25 2.25 CITY ATTORNEY 6.00 .00 6.00 6.00 .00 6.00 CITY MANAGER 3.00 .00 2.00 2.00 .00 7.00 HUNAN RELATIONS 2.00 .00 2.00 7.00 .00 2.00 BROADRAND TELECOMMUNICATIONS 1.00 .7S 1.75 1.00 .75 1.75 FINANCE 22.00 1.62 22.62 72.00 1.62 72.62 GOVERNNET BUILDINGS 2.00 .00 2.00 2.00 .00 2.00 CIVIL RIGHTS 1.00 .00 1.00 1.00 .00 1.00 PLANNING A PROGRAM DMUOPHEN 6.90 .25 7.15 6.90 .25 7.15 ENGINEERING 10.00 .00 10.00 10.00 .00 10.00 PUBLIC HOW ADRINISTRA'TICN 2.00 .00 2.00 2.00 .00 2.00 C.B.O. MAINTENANCE 1.00 .00 1.00 1.00 .00 1.00 ENERGY CONSERVATION .00 .50 .50 .00 .50 .50 POLICE 62.00 1.50 62.50 62.00 1.50 67.50 PIKE 51.00 .00 51.00 51.00 .00 51.00 AMINAL CONTROL 6.00 .00 6.00 6.00 .00 6.00 MOUSING 6 INSPECTION SERVICES 11.00 .OD 11.00 11.OD .00 11.00 TRAP►IC pOLNEERING 6.00 .00 6.00 9.00 .00 9.00 STAKE? SYSTEM HAIITENANCE 16.50 .00 19.50 19.50 .OD 19.50 ►OREITRY/NORTICULTUM 2.00 .00 2.00 2.00 .OD 2.00 CSKMRY 7.00 .00 7.00 7.00 .OD 2.00 PAW A RECREATIOL 21.00 1.25 22.25 21.00 1.25 22.25 LIBRARY 21.00 5.75 26.75 21.00 5.75 26.75 SINION CENTER 6.DD .00 6.00 6.00 .50 6.50 6• TOTAL GLNERAL mo 291.60 11.87 292.27 291.60 12.77 391.77 PASRINO OPERATIONS 17.00 9.50 27.50 17.00 1.50 25.50 POLLITION CONTROL OPERATIONS 17.00 .00 17.00 17.00 .00 17.00 MATER OPISATIONS 22.00 .00 22.00 22.OD .00 22.00 RUPOIS COLLECTION OPERATIONS 10.75 .00 10.75 10.75 .00 10.75 LANDFILL OPERATIONS 6.75 .00 6.75 6.75 .00 6.75 AIRPORT OPERATIONS 1.00 .OD 1.00 1.00 .00 1.00 TRANSIT OPERATIONS 28.75 20.75 69.50 29.75 20.75 69.50 •• TOTAL ENTERPRISE FUNDS 102.25 29.25 232.50 102.25 29.25 122.50 JCCOG 2.90 1.00 7.90 2.90 1.00 1.90 EOUIPMENT MAINTENANCE 19.00 .00 19.00 19.00 .00 18.00 ASSISTED MOUSING 7.00 .00 7.00 7.0D .00 7.00 CDBOr HMO MITLEMENT 2.95 .00 2.95 2.95 .00 7.95 •� TOTAL OTHER PONDS 21.85 I.OD 72.85 71.85 1.00 22.15 •BA0 GRAND TOTAL 616.50 42.12 658.62 416.50 62.62 659.12 280 r - CAPITAL IMPROVEMENTS PROGRAM Fiscal Year 1986 - 1990 21 " RESOLUTION NO. 86.60 RESOLUTION APPROVING CAPITAL IMPROVEMENTS PROGRAM FOR THE CITY OF IOW CITY, IOWA, FOR THE FISCAL YEARS 1987-1991. WHEREAS, the City Council of the City of low City. Iow, dews It In the public Interest and In the interest of good and efficient governeent for the City of Tom City, low, to adopt certain capital teprovownts plan- nln as susarited and attached hereto, subject to annual review and revision. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA: I. That the City Cowell of the City of low City does hereby adopt as its Capital I.provewents Progrr for the Fiscal Teen 1987-1991 the Capital feproveaents Progran. It Is understood by the City Council of the City of low City. Iow, that the 1987-1991 Capital Iepreveawets Progran Is subject to annual review and revision consistent with good 'w planning and operating practices of the City of Tom City, Tom: anl 2. Alt this Ba20lution Is an expression of the Council's legislative -, Intent fa future prefects .and planning for the City of firm City, TOWN; and the anticlpa ed Man$ of financing said projects, subject to applicable low and elections upon financing by the voters of the City -^ of ICA City, low. It ws mad by ItWrld and seconded by Courtney i the 11110lutlen biadopted. nupon roll tail there were: AYES: NAYS: ABSENT: _ x _ Mbrlsco .... _x Baker Courtney Olcben Dickson McD000ld Strait Tuber Passed and approved this 11th day of Murch , 1986. ATTEST: � Apnve. _ 7 { 281 I r it CAPITAL IMPROVEMENT PROGRAM I. INTRODUCTION Capital improvement programming is the planning, coordination, and scheduling of public improvements for a community over a period of years. The scheduling is developed according to priorities based upon need, desire and importance of such improvements to the community within the constraints of the City's ability to finance, as well as having the staff to design and administer the projects. Essen- tially, the Capital Improvement Program (CIP) is a legislative and management tool to facilitate the scheduling, planning and execution of a series of public improvements over a five year period. The FY85-FY89 CIP is a compilation of projects currently in the CIP and new project requests. Although most projects were placed into the proposed five year plan, a few projects have been placed on a pending list. Those projects generally were viewed as having a low priority for funding at this time. One exception is the Wastewater Treatment Plant. Although it was included on the pending list, it is considered a high priority. However, because future actions are uncertain, it is impossible, at this time, to estimate the cost or timing of the project. II. FINANCING OF PROJECTS The financing of the projects included in the FY87-FY91 CIP is detailed on each project sheet. Summaries of funding by sources appear in this front section. The City strives to secure and utilize - funds other than operating revenue and general obligation bonds to the maximum extent practical and utilize general obligation debt within the parameters of the city's fiscal policy. The graph at the end of this front section shows General Obligation (GO) Bond issues by year and the issues proposed for the next five years, based on this Proposed CIP. The property tax supported GO Bonds are more equal than issues in past years. The projects have been scheduled to achieve this level use of GO Bonds. Furthermore, other sources of revenue are used wherever possible for funding the projects. II1. FISCAL POLICY CONSIDERATIONS A concept of sound financial planning is critical for the success of any program whether it be public or private. As a result, the CIP is a determination of 1) the levels of capital projects and 2) the sources of financing those projects. While determining the scheduling of projects for completion within the next five years, it was necessary to deal with the City's financial resources limitations; both those that have been established by State law and those that have been adopted as policy by the City Council as a guide to future City expenditure and indebtedness. It is the later limitation to which the City Council addressed itself in 1973 by the formal adoption of a fiscal policy that is aimed at controlling and regulating the property tax level for debt service on General Obligation — Bonds used to finance capital expenditures. The 1979 revised fiscal policy provides a more comprehen- sive method of financing the many capital projects which the City needs. Adherence to this fiscal policy can be expected to provide the following advantages: 282 W 1 licy and rely on it in Ioa ationsondsof athe City ands fiscal indetermining the interest rates Citytof makingodecisionssond whetherin buywoblig approved fiscal policy has a strong bearing on the City's ability — that they will bid. A formally the factors which determine its credit rating. to maintain and improve upon 2. The proposed property tax levy for debt service, on which there is no state imposed maximum limit, relatively stable or to increase at an even can be projected and regulated to either remain controlled rate. 3. Planning for public improvements normally takes place over a period of years. Nearly always, in which actual construction funds are spent for engineering and right-of-way prior to the years of nt for al aimprovelish which �andll bmakeeit ityyplann ng possibleto inathe futureiforlthelbestcpublican me tssfacil within ytakes ears concentrate time and funds on those priority projects which can be financed and constructed the City's financial limitations. 4. A very significant advantage of a formal fiscal policy is to demonstrate the need for additional indebtedness permitted by such a licyeagaiinstuaure years by much greater needforadditionaldres and public improvements, fiscaleposourcs A copy of the City's Fiscal Policy follows. 283 �I r -1 FISCAL POLICY ANNUAL OPERATING EXPENDITURES 1. BALANCED BUDGET: The budget of the City of Iowa City shall be drawn so that estimated revenues and anticipated expendi- tures are equal. (State law requirement.) 2. TAX CEILING: The budget of the City of Iowa City shall be drawn so that tax revenue in the general operating fund does not require a tax levy in excess of the limit established by State law. CAPITAL EXPENDITURES 1. DEFINITION: i A. Capital Improvements - Capital items of a relatively permanent nature, such as buildings, and P1 other attachments or improvements to land which are intended to remain so attached such as storm drains, sewers and streets. Capital improvements have four characteristics:-+ (1) They last a long time. (2) They are relatively expensive. (3) They usually don't recur annually. (4) They result in fixed assets. B. Capital Expenditures - Those expenditures for public improvements and their preliminary studies and the acquisitions of property or equipment for new public improvements. Capital expenditures are expenditures for capital improvements and shall be financed under the provisions of this fiscal policy and planned in terms of the five year Capital Improvement Program. Excluded from capital expenditures are operating expenditures; those annual expenditures which are the maintenance of the city, the rendering of services, and providing for normal necessary to operation. 2. PROJECT ANALYSIS: Capital improvement projects for the five year period shall be analyzed for the following: I (1) Compatibility with the Comprehensive Plan. ry V 284 ...__...... _ ....... . r - (2) Revenue source - A clear distinction shall be made between tax supported and self -supported bonds (G.O. versus revenue bonds). All projects supported by revenue bonds must demonstrate ability to develop sufficient income to repay their costs and costs associated with financing. In addition, proposed revenue sources shall be analyzed in terms of whether the revenue can be used for the proposed project and the probability that the revenue will be available. (3) Compatibility with the City Council's goals. 3.' MAXIMUM LIMITATIONS ON GENERAL OBLIGATION BONDS: The following two maximum limitations shall apply to general obligation bonds: A. Debt Limit: Debt incurred as a general obligation of the City of Iowa City shall not exceed constitutional or statutory limits: presently 5% of the market value of the taxable property within the corporate limits as established by the City ASsessor. (State law requirement.) B. Borrowing Reserve: A minimum of 20% borrowing reserve, or debt margin, shall be maintained to meet emergencies, and if so used, the bonds shall be retired as soon as reasonably possible in accordance with the provisions of this fiscal policy. 4. CEILING ON DEBT SERVICE: Debt service charges payable from the general tax levy shall not exceed 25% of that levy in any one fiscal year. 5. FINANCING: As a general rule financing of capital improvements shall meet the following _. g guidelines: A. General property tax and operating revenues, to the extent available, shall be used for capital project financing. B. Wheneneral g property tax and operating revenues are not available under the maximum tax rates ' permitted by law or deemed advisable bythe Council financingof capital ments may be accomplished by the use of bonds as outlined in Sep Section 6hereof replace- ments and ' il C. Every effort shall be made to seek out state or federal grants or assistance to offset a portion of the cost of capital projects. H 285 li 1'a i a 't I =1� 6. BOND ISSUES: A. General obligation bonds - Bonds shall be of a serial type and general obligations to the City of Iowa City. They shall have a maximum maturity of 20 years. The maturity schedule shall provide for level principal amortization payments insofar as practicable. _ B. Revenue Bonds - Revenue bond financing shall be determined after first reviewing whether the use of revenue bonds could be more advantageous than financing with general obligation bonds. Revenue _ Bonds shall be issued in accordance with the following: (1) Amortization of principal and interest shall require no more, including reserves, than approved estimates will provide from next revenues to be available. (2) Insofar as possible, debt service, after the project has been completed and in operation for one full fiscal year, shall be level within practical constraints each year. — (3) All revenue bonds for public purposes shall be sold at public competitive bidding in accor- dance with the requirements of Chapter 76, Code of Iowa as amended. The first fiscal policy was adopted by motion of the City Council at its regular meeting on June 5, 1973. This revised policy was adopted by Council motion on June 19, 1979. r -I CITY OF IOWA CITY CAPITAL IMPROVEMENTS PROGRAM _ FY07 - FY91 PY90 FY91 FUTURE YP9 'TOTAL PRIOR YRS FY87 FYBB FY69 PROJECT 0 64,000 -- 0 p 31500 8Or500 N DUBUQUE ST CURB i GUTTER 0 0 0 p 0 2,000 0 2,000 0 0 0 728,000 WEST SIDE WALKWAYS 0 1,000 721,000 XLIRD9 L--BYINGTON TO RR BRIDGE 0 0 0 0 0 0 21,000 SUMMIT/BURLINGTON SIGNALS 0 21, 000 0 p 0 p 0 21,000 HNY 1/SUNSET SIGNALS p 31,000 0 0 0 0 p 74,000 BENTDM ST/MORMON TREK SIGNALS 0 24,000 0 0 0 0 0 21,000 KIRKWOOD/DODGE SIGNALIZATION 0 0 31,000 0 0 0 0 1,130,000 _. 9COTP BOULEVARD PAVING 0 36,000 1,1,000 0 0 0 794,000 '- � p o 64 1,Doa 710,000 0 i MELROSE AVE PAVINGp 0 26,250 717,000 0 743,250 RONRLT ROAD PAVING 0 0 12,605 13,250 1],BIO 0 70,]14 NRB NT INSTALLATION 6,014 11,600 12,145 0 0 64,000 i ALLEY PAVING FYB70 0 64,000 0 0 0 0 0 24,000 -� 0 0 2{,000 0 ROCHESTER/FIRST AVE SIGNALS 0 0 0 24,000 - 0 0 24,000 0 SUNSET/BENTON SIGNALS o p ° 401,000 p 0 21,000 700,000 ' I TAFT SPEEONAY PAVING 160,000 ] 80,500 0 0 540.500 J DODGE ST - DBD RD TO GOVERNOR 0 0 0 0 p 90,000 - HEARTLAND RR%-INGS: 16T AVE 500 89, 500 0 0 0 0 0 0 0 146,000 i HEARTLAND RR %-INGS: DBO/CLI NT 500 145,500 0 0 10,500 - _ p 4,200 6,300 0 0 0 E%7R11 MIDTN-FOSTER RD 0 0 21,500 E%TM WIDTH -IST AVE i fiANDUSKY 0 0 38,500 0 0 0 69,430 GILBERT ST BRIDGE DECK 6,076 6],404 0 0 0 0 0 0 154,770 DODGE BT BRIDGE DECK 13,716 140, 044 0 0 0 0 41,740 BURLINGTON ST BA AT RALSTON CR 7,500 ]7'752 p 0 0 0 0 BOr 660 J II 0 6,976 77,681 0 0 0 GE DECK WOOLF AV BRIDGE p 0 101,340 -'0 9,024 95,]16 0 0 MELROSE AVE BRIDGE DECK 0 0 2,427,700 BENTON ST B RIDGE WIDENING 77],]00 ],155,000 0 0 0 (CONTINUCO) I i 287 -I PROJECT (CONTINUED) BROOKSIDE DR 6 2ND AVE BRIDGES BURLINGTON ST F0OT'BRIDGE PEDESTRIAN BRIDGE OVER HWY 6 GOVERNOR ST RETAINING WALL KEOKUK/HWY 6 BYPASS SIDEWALK N DUBUQUE ST SIDEWALK CITY PLAZA LIGHTS REPLACEKENT PARCEL 065-2A (BLACKHAWK PARK) PROPERTY ACQ 6 CLEARANCE CITY PARK TENNIS COURTS NAPOLEON PARK RESTROOKS RYERSON- S WOODS DEVELOPMENT I N MARKET PARK PLAY AREA TERRELL MILL PARK INPRDVENENTS BUS FLEET EXPANSION/REPLACEKT ANIMAL CONTROL FAC. RENOVATION CIVIC CENTER EXPANSION CEMETERY BLDG EXPANSION BENTON ST CULVERT REPLACEMENT N CORRIDOR SEWERAGE EXTENSION PARK RD STORM SEWER ORCHARD/DOUGLASS STORM SEWER TOTAL ---------- 317,709 --------- ---------- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ---------- .....,.0.9. -,150,9.5 = ,33..... = ,..1.,185 1,269,650 .... -2..- ... O.0 �.,..�....' I 1 I I CITY OF IOWA CITY CAPITAL IMPROVEMENTS PROGRAM FY07 - FY91 PRIOR YRS FY87 FYSB FY89 FY90 FY91 FUTURE YRS TOTAL 0 26,000 256,000 0 0 0 0 280,000 0 0 0 0 43,200 0 0 43,200 0 0 0 0 60,000 620,000 0 660,000 0 0 5,500 56,50D 0 0 0 62,000 0 0 60,000 0 0 0 0 60,000 0 0 3,000 50,000 0 0 0 57,000 0 70,165 0 0 0 0 0 30,165 10,OOD 135,600 0 0 0 0 0 165,600 0 0 66,030 0 0 0 0 66,030 0 0 66,520 0 0 0 0 66,520 0 51,860 0 0 0 0 0 51,860 0 0 16,300 0 0 0 0 16,300 6,595 3,000 0 0 0 0 0 7,595 0 1,200 0 0 0 0 0 1,200 0 0 960,000 620,000 660,000 350,000 350,000 2,520,000 0 0 99,500 0 0 0 0 99,500 0 0 228,750 3,021,250 0 0 0 3,250,000 0 0 11,000 0 0 0 0 11,000 0 83,500 99,000 0 0 0 0 182,500 0 0 8,000 115,000 0 0 0 123,000 0 0 6,000 107,000 0 0 0 111,000 0 0 20 500 151,500 0 0 0 172,000 ---------- 317,709 --------- ---------- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ---------- .....,.0.9. -,150,9.5 = ,33..... = ,..1.,185 1,269,650 .... -2..- ... O.0 �.,..�....' I 1 I I 288 PROJECT N DUBUQUE ST CURB 6 GUTTER MELAOSE--BYINGTON TO RR BRIDGE SUMMIT/BURLINGTON SIGNALS NWY I/BUIISET SIGNALS BENYON ST/KORMON 77tEK SIGNALS KIRKWOOD/DODGE SIGNALIEATION SCOTT BOULEVARD PAVING MELMBE AVE PAVING ROHRET ROAD PAVING ROCNESTER/FIRST AVE SIGNALS SUNSET/BENTOM SIGNALS TAR SPEEDWAY. PAVING DODGE ST - OWED. TO GOVERMOR HEARTLAND RR X-INGS: IST AVE HEARTLAND RR X-INGS: DBO/CLINT EXTRA WIDYH-FOSTER RD EXTRA WIDTH -1ST AVE A SANDUSKY GILBERT ST BRIDGE DECK DODGE ST BRIDGE DECK BURLINGTON ST BR AT RAL57-ON CR WOOLY AV BRIDGE DECK M6LROSE AVE BRIDGE DECK BENTON ST BRIDGE WIDENING CITY OF IOWA CITY CAPITAL IMPROVEMENTS PROGRAM FY87 - FY91 GENERAL OBLIGATION BONDS PRIOR YRS FY87 FY68 FY89 0 0 0 0 0 0 0 0 0 21,000 0 0 0 10,50D 0 0 0 26,000 0 0 0 0 21,000 0 0 26,000 1,106,000 0 0 0 66,000 710,000 0 0 0 2,625 0 0 26,000 0 0 0 26,000 0 0 0 2,100 18,000 0 0 0 160,000 500 26,500 0 0 500 60,100 0 0 0 61200 6,100 0 0 0 28,500 0 6,026 61,606 0 0 11,286 160,866 0 0 2,568 17,752 0 0 0 6,976 71,686 0 0 91026 . 95,116 0 272,100 975,000 0 0 289 FY90 FY91 FUTURE YES TOTAL 3,500 60,500 0 66,000 6,000 126,000 0 126,000 0 0 0 21,000 0 0 0 10,500 0 0 0 26,000 0 0 0 21,000 0 0 0 1,110,000 0 0 0 796,000 11,700 0 0 16,125 0 ' 0 0 26)000' -. 0 0 0 26,000:." 0 0 0 60,100 96,500 0 0 256,500 0 0 0 27,000 0 0 0 60,600 0 0 0 10,500 0 0 0 28,500 0 0 0 69,610 0 0 0 156,210 0 0 0 61,160 0 0 0 60,660 0 0 0 106,160 0 0 0 1,267,100 CITY OF IOWA CITY CAPITAL IMPROVEMENTS PROGRAM FY87 - FY91 GENERAL OBLIGATION BONDS PROJECT PRIOR YRS FY87 FY88 VY89 FY90 F'Y91 FUTURE YRS TOTAL BROORSIDE DR 6 2N0 AVE BRIDGES 0 24,000 60,800 0 p 0 0 86,800 /URLINGTON ST F'OOTBPIDGE PEDESTRIAN BRIDGE OVER HWY 6 R[ORUR/XNY 6 BYPASS 9IDE/ALK N DUBUQUE 8T BIDENALR CITY PLEA LIGNTe REPLACEMENT ANIMAL CONTROL FAC. RENOVATION ' /[MYON K NLV//T R/PGCCMOFf N CORRIDOR BLMCMGL E%TENSION PARR RD STOMA /FHLB 0 0 p O 0 0 0 0 0 0 O 0 0 10,165 0 10,000 0 0 0 0 26,000 3,000 0 99,500 99,000 8,000 6,000 0 0 0 30,500 0 0 0 115,000 107,000 43,200 60,000 0 0 0 0 0 0 0 0 120,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 -O 0 43,200 660,000 26,000 31,500 - 10,165 99,500 109,000 120,000 111,000 .. TOTAL i 296,100 .......... 1,669,665 .......... 1,763,200 ... —----- 1,161,125 . .......... 216,900 .................... 826,500 .�---�- 0 .. 5,713,670 .......... _. i 290 r CONTRIBUTIONS ll:: Of IU.A 0111 CAPITAL IMPROVEMENTS PROGRAM PROJECT FY87 - FY91 STATE AID FY87 FY88 FY89 FY90 FY91 FUTURE YRS TOTAL HEARTLAND RR K-INGS: IST AVE 0 10,200 0 0 0 0 PROJECT PRIOR YRS FY87 FY88 FY09 FY90 FY91 FUTURE YRS TOTAL 0 HWY 1/SUNSET SIGNALS 0 10,500 0 0 0 0 0 10,500 0 DODGE ST - DBQ RD TO GOVERNOR 0 0 0 0 294,000 0 0 294,000 0 HEARTLAND RR X-INGS: IST AVE 0 52,000 0 0 0 0 0 52,800 0 HEARTLAND RR R-INGS: DDQ/CLINT 0 85,800 0 0 0 0 0 85,800 NAPOLEON PARK RESTROONS 0 25,000 0 0 0 0 0 25,000 FUTURE YRS TOTAL ..................................................................... -------------------- 0 ---------- 174,100 -------------------- 0 0 ---------- 294,000 0 -------------------- 0 .......... 468,100 0 CONTRIBUTIONS `A PROJECT PRIOR YRS FY87 FY88 FY89 FY90 FY91 FUTURE YRS TOTAL HEARTLAND RR K-INGS: IST AVE 0 10,200 0 0 0 0 0 10,200 HEARTLAND HE K-INGS: DBO/CLIMT 0 19,600 0 0 0 0 0 19,600 N DUBUQUE ST SIDEWALK 0 0 0 19,500 0 0 0. 19,SOD N MARKET PARK PLAY AREA 4,595 0 0 0 0 0 0 4,595 ... TOTAL_... __________ __________ = ... 29,800 ........= __________ __________ __________ 19,500 .........0 __________ 0 __________ __________ 0 53,895 SPECIAL ASSESSMENTS i -� PROJECT PRIOR YRS FY87 FY88 FY09 FY90 FY91 FUTURE YRS TOTAL HORNET ROAD PAVING 0 0 0 23,625 285,300 0 0 308,925 ALLEY PAVING FY87 0 64,000 0 0 0 0 0 61,000 i TAFT SPEEDWAY PAVING 0 0 18,900 312,000 0 0 0 360,900 KEOKUK/HWY 6 BYPASS SIDEWALK 0 0 34,000 0 0 0 0 31,000 TOTAL ----------- 0 ---------- 64,000 ---------- 52,900 ---------- 365,625 ---------- 285,300 0 -------------------- 0 767,825 ................................................................................ 291 `A V _ i CITY OF IOWA CITY CAPITAL IMPROVEMENTS PROGRAM FY87 - FY91 FEDERAL AID PROJECT PRIOR YRS FY87 FYBB PY89 PY90 FY91 FUTURE YES TOTAL BENTON ST BRIDGE WIDENING 0 1,180,000 0 0' 0 0 0 1,180,000 BROOKSIDE DR 6 2ND AVE BRIDGES 0 0 195,200 0 0 0 0 195,200 BUB FLEET EXPANSION/REPLACOPT 0 0 720,000 215,000 110,000 262,500 262,500 1,890,000 TOTAL --------- 0 .............................................................................. ---------- ----- 11180,000 --------------- 915,200 ---------- 115,000 ---------- 220,000 262,500 ---------- 262,500 ---------- 2,265,200 COMM. DEVELOPMENT BLOCK GRANT PROJECT PRIOR YRS PY87 FYBB FY89 FY90 PY92 FUTURE YRS TOTAL CURB CUT INSTALLATION 5,000 9,557 10,005 10,650 10,916 11,186 0 57,216 PARCEL 165-2A (BLACKIWAWK PARK) 10,000 125,600 0 0 0 0 0 165,600 PROPERTY ACO 6 CLEARANCE 0 0 66,030 0 0 0 0 66,020 NAPOLEON PARK RESTROOMS 0 26,860 0 0 0 0 0 26,660 N MARKET PARK PLAY AREA 0 1,000 0 0 0- 0 0 •1,000 TERRELL MILL PARK IMPROVEMENTS 0 1,200 0 0 0 0 0 1,200 BENTON ST CULVERT REPLACEMENT 0 72,500 0 0 0 0 0 72,500 ORCHARD/DOUGLASS STORK SOWER 0 0 0 161,500 0 0 0 161,500 TOTAL ---------- 15,000 ............................................................. -------------------- 269,517 ---------- 56,015 ---------- 151,950 ---------- 10,916 11,286_------ ---------- 0 ---------- - 696,806 ......... 292 a 293 CITY OF IOWA CITY CAPITAL IMPROVEMENTS PROGRAM FY87 - FY91 OPERATIONS PRWECT PRIOR YRS FY87 PYBB PY09 PY90 FY91 FUTURE YRS TOTAL NEST BIDE WALKWAYS 0 2,000 0 0' 0 0 0 2,000 CURB M INSTALLATION 1,816 2,067 2,160 2,275 2,776 2,676 0 17,000 GOVERNOR ST RETAINING WALL 0 0 5,500 56,500 0 0 0 62,000 CITY PARR TENNIS COURTS 0 0 66,520 0 0 0 0 66,520 RYERSON-S WOODS DEVELOPMENT 0 0 16,300 0 0 0 0 16,300 - BUS FLEET EXPANSION/REPLACENT 0 0 210,000 105,000 110,000 87,500 87,500 670,000 _ CEMETERY BLDG EXPANSION 0 0 11,000 p 0 0 0 11,000 •-J ORCHARD/DOUGLASS STORK SEVER 0 0 20,500 10,000 0 0 0 70,500 TOTAL---------- ---------- ---------- 1,816 ---------- 6,067 ---------- 779,960 177,735 ---------- 112,771 89,976 ---------- 87,500 ---------- 809,730 I _... CERTIFICATES OF PARTICIPATION PROJECT J PRIOR YRS FY87 FY88 FY09 FY90 FY91 FUTURE YRS TOTAL CIVIC CENTER EXPANSION I 0 0 225,750 7,021,250 0 'O 0 7,250,000 TOTAL --------- ---------- 0 ---------- 0 ---------- ___-_____ 278,750 7,071,350 _____-___ O __________ 0 O __________ 0 7,750,000 293 Ft - 8 7- 6 BONDS ISSUED IN MILLIONS 5• 4- 3- 2- 0- �y io io 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 FISCAL YEARS 294 CITY OF IOWA CITY GENERAL OBLIGATION BOND ISSUES rods paid for with !rty tax. nds paid for with rty taxes and subject ters approval. nds abated by enter - funds revenues, ecial assessment. r - The following abbreviations which appear on the project listings indicate the source of funding: GO = General Obligation Bonds CP = Certificates of Participation SP = Special Assessments FA = Federal Aid OP = Operations SA = State Aid CO = Contributions HC = Housing & Community Development Act Grant) i j (Community Development Block 295 9 =1� .,IQ NORTH DUBUQUE STREET CURB AND GUTTER PROJECT REFERENCE Map A 11 DESCRIPTION OF PROJECT This is a new project that involves the installation of curb and gutter along with necessary storm sewer and resurfacing on that portion of north -bound pavement on Dubuque Street between Kimball Road and Ridge Road. The curb would better define the roadway and aid in keeping vehicles from driving off the pavement. — General obligation bonds will fund this project. City Council requested Engineering to investigate the possibility of completing this project. FUTURE YEAR BUDGET IMPACTS Normal maintenance costs will be required. IMPLEMENTATION SCHEDULE Beginning Finishing Source of What will be done? Date Date S Funding Before FY87 FY87 FY88 FY89 FY90 Design July 1989 March 1990 3,500 GO FY91 Construction April 1990 July 1990 80,500 GO After FY91 TOTAL $84,000 I i J _j 297 MELROSE AYEHUE - BYINGTON TO RAILROAD BRIDGE REFERENCE Map A 12 DESCRIPTION OF PROJECT et from This is a Hartland ra lrroad bridge involving Southreconstruction aloue ng dwith the ht turnnlaneoforAewestboundlrose ntrafficue to 7ateHawkins Drive aand is heavy includes and the ic in r road and curborm risodeteriorating rk The et The sis treetihaselaleady 70-80 been overlaidTand fchip- sealed several times in its lifetime. This project is first in a series of projects which will provide for the reconstruction of arterial streets. ect. The project can be done within the existing rights of General obligation bonds will fund this proj way, so there won't be any land purchased. FUTURE YEAR BUDGET IMPACTS Normal maintenance costs will be required. IMPLEMENTATION SCHEME f What will done? Before FY87 FY87 FY88 FY89 FY90 Design FY91 Construction After FY91 TOTAL Beginning Finishing Source o Date Date $ Funding. July '89 April '90 4,000 GO May 190 Sept. '90 324,000 GO }3281000 298 SUMIT/BURLINGTON SIGNALIZATION IMPROVEMENT REFERENCE Map A 03 DESCRIPTION OF PROJECT This is a new project has two objectives: first to replace the existing obsolete controller with a new device; and second to replace the side -of -street signal displays with over -lane signal displays. Currently a number of right-angle accidents have occurred at this intersection. The existing controller is 30-35 years old and the manufacturer no longer stocks parts for it. Over -lane indication give motorists a better view of the signals. General obligation bonds will fund this project. FUTURE YEAR BUDGET IMPACTS There will be no additional costs for maintenance and electricity. IMPLEMENTATION SCHEDULE Beginning Finishing Source of What will be done? Date Date f Funding Before FY87 Design Nov. '85 Dec. '85 FY87 Construction August '86 Sept. '86 21,000 GO — FY88 FY89 — FY9D i FY91 After FY91 TOTAL $21,000 I - 299 I _ 'T a HIGHWAY /1/SUNSET AVENUE SIGNALIZATION REFERENCE Map A /4 DESCRIPTION OF PROJECT — I This is a new project to install a two-phase semi -actuated Traffic traffic control with over -lane indications at conditions at this intersection meet the war- the intersection of Highway 11 and Sunset Avenue. as defined in the Manual on Uniform Traffic Control Devices. — rants for traffic signalization Funding of this project will be shared 50-50 between general obligation bonds and the Urban -State Traffic Engineering Program (USTEP). — The opening of Freeway 218 and further development on the west side will increase traffic in this area. I FUNRE YEAR BUDGET IMPACTS _ The annual costs are estimated to be $870.00 for electricity and $360.00 for maintenance. The City will be — responsible for all maintenance costs of the signals. — IMPLEMENTATION SCHEDULE - Beginning Finishing Source of — What will be done? Date Date $ Funding Before FY87 Design Oct. '85 July '86 Nov. '85 _ August 186 21,000 GO/SA FY87 Construction _ FY88 FY89 _ FY90 FY91 After FY91 TOTAL $21_000 i - i i 300 — r- BENTON STREET AND MORMON TREK BOULEVARD SIGNALIZATION REFERENCE Map A f5 DESCRIPTION OF PROJECT This project involves the installation of a two phase semi -actuated traffic controller with overlane traffic indications and pedestrian indications. This project m� be required in FY88 if residential growth in the area continues. Traffic engineering studies will continue to monitor traffic conditions in the area at the intersection. These signals will increase safety of pedestrians even though it will also mean additional delay for those attempting to cross Benton Street. General obligation bonds will fund this project. The Comprehensive Plan projects continued growth in the area west of this intersection in Phase I of the development sequence. FUTURE YEAR BUDGET IMPACTS Future costs are estimated at $870 per year for electricity and $360 per year for maintenance. IMPLEMENTATION SCHEDULE What will be done? Before FY87 FY87 Design and construction FY88 FY89 FY90 FY91 After FY91 TOTAL Beginning Date July 1986 301 Finishing Source of Date $ Funding Oct. 1986 $24,000 GO $24,000 KIRKWOOD AVENUE AND DODGE STREET SIGNALIZATION REFERENCE Map A l6 DESCRIPTION OF PROJECT This project will involve the installation of a two phase semi -actuated traffic control with overlane traffic indications and pedestrian indications at the intersection of Kirkwood Avenue and Dodge Street. This project will be needed if traffic volumes continue to increase from the north and south feeding onto Kirkwood Avenue. Additional delay will be encountered by east/west traffic on Kirkwood Avenue, but it will provide a safer intersection. General obligation bonds will finance this project. FUTURE YEAR BUDGET IMPACTS Estimated future costs for electricity are $870 per year and $360 per year for maintenance. IMPLEMENTATION SCHEDULE Beginning Finishing Source of What will be done? Date Date $ Funding Before FY87 FY87 Jul 1987 Oct. 1987 21,000 GO FY88 Design and construction Y FY89 FY90 FY91 After FY91 TOTAL 302 $21,000 a _v� SCOTT BOULEVARD PAVING REFERENCE: Map A 07 DESCRIPTION OF PROJECT This project involves the paving of Scott Boulevard 31' in width from Court Street to Lower West Branch Road and then to Rochester Avenue. Storm sewer facilities will also be installed. This project has long-range benefits in providing a low -maintenance roadway from Highway 6 Bypass to Rochester Avenue. When all the segments are in tact it will provide a route significantly more attractive than the existing facilities. This project is shown being funded by General Obligation Bonds. However, staff will apply for Revital- ize Iowa's Sound Economy (RISE) funds for this project. If the monies are approved, they would cover up to 80% of the project. — This project is included in the Comprehensive Plan and is consistent with the trafficway design stan- dards. It will provide a truck route and aid in moving traffic from the BOI industrial area to I-80. FUTURE YEAR BUDGET IMPACTS — This project will reduce maintenance costs on the gravel portion of Scott Boulevard north of Court; however, there will be increased pressure for future road improvement to I-80. IMPLEMENTATION SCHEDULE Beginning Finishing Source of What will be done? Date Date f Funding Before FY87 FY87 Design and Land Acquisition July 1988 May 1989 26,000 GO FY88 Construction June 1989 Dec. 1989 1,104,000 GO FY89 FY90 FY91 - After FY91 j TOTAL $1,130,000 303 r MELROSE AVENUE PAVING REFERENCE Map A 08 DESCRIPTION OF PROJECT This project will provide the continuation of the existing configuration of Melrose Avenue from the end of the concrete pavement near West High School to relocated Highway 218, a distance of approximately 2,500 feet. This project will provide a facility which will accommodate the increased flow of traffic generated by relocated Highway 218. General Obligation Bonds will fund this project. In the FY86-90 CIP, FAUS funds were planned, but these funds will not be available. This facility is a proposed improvement in the Comprehensive Plan. This proposal would construct Melrose Avenue (a secondary arterial) at primary arterial standards. FUTURE YEAR BUDGET IMPACTS Demands may be made to extend four lanes to Burlington Street. IMPLEMENTATION SCHEDULE Beginning Finishing Source of What will be done? Date Date f Funding Before FY87 FY87 FY88 Design and Land Acquisition July 1987 June 1988 84,000 G0. FY89 Construction July 1988 June 1989 710,000 GO FY90 FY91 After FY91 TOTAL $794;000 0 304 cA RONRET ROAD PAVING IMPROVEMENT REFERENCE flap A A9 DESCRIPTION OF PROJECT This project will provide for the paving of Rohret Road 31' in width from Mormon Trek Boulevard to relocated Highway 218. Storm sewer facilities will also be installed. This project is needed to accommodate the increase in traffic flow from new subdivisions adjacent to Rohret Road. About 90% of this project could be funded by Special Assessment, the rest would be General Obligation Bonds. This project will service an area shown for development in Phase 1 (1983-88) of the Comprehensive Plan. FUTURE YEAR BUDGET IMPACTS Normal maintenance costs will be required. IMPLEMENTATION SCHEDULE Beginning Finishing Source of What will be done? Date Date $ Funding Before FY87 FY87 FY88 FY89 Design and Land Acquisition July 1988 June 1989 26,250 GO/SP FY90 Construction July 1989 Nov. 1989 317,000 GO/SP FY91 After FY90 TOTAL $343,250 305 70 CURB RAMP INSTALLATION REFERENCE #10 (no locations designated) DESCRIPTION OF PROJECT This is a new project involving design and construction of curb ramps at the intersection of existing sidewalks and streets. The project will develop a network of accessible sidewalks enabling physically disabled individuals to independently access many of the City's public and private facilities. This pro- ject will have the positive effect of removing barriers which presently restrict the mobility of physically impaired individuals within the community. The general fund operating monies will fund the design and inspection of all curb ramps, about 18% of the project and CDBG monies will be used to fund the construction of the curb ramps. The Committee on Commu- nity Needs recommended this program, and Council approved it for the 1986 CDBG entitlement. This project is consistent with the recommendation made in the 1983 Comprehensive Plan Update to make services accessible to Iowa City's special population. FUTURE YEAR BUDGET IMPACTS IMPLEMENTATION SCHEDULE I Finishing Source of Date $ Beginning What will be done? Date Before FY87 Ramp design and construction Jan. '86 FY87 Ramp design and construction Jan. '87 FY88 Ramp design and construction Jan. '88 FY89 Ramp design and construction Jan. '89 FY90 Ramp design and construction Jan. '9D FY91 Ramp design and construction Jan. '91 After FY91 TOTAL 306 -T I Finishing Source of Date $ Funding flf June 186 $ 6,814 OP/HC June 187 $11,600 OP/HC it j June 188 189 $12,145 OP/HC a June $12,685 OP/HC June '90 $13,250 OP/HC June 191 $13,820 OP/HC °1 $70,314 I y FY87 ALLEY PAVING REFERENCE Map A All (2 locations) DESCRIPTION OF PROJECT This is a new project involving the paving of alleys located in Block 9 of Lyon's Second Addition (between Dodge Street and Johnson Street, south of Bowery Street) and Block 62 of Original Town (between Washington Street and College Street from Linn Street to Gilbert Street) Other areas may be added as requests are submitted. The alley located in Block 9 of Lyon's Second Addition consists of gravel whereby potholes and dust are an ever -occurring problem. In addition, it is not clear as to ownership of the property; purchas- ing or quit claiming the right-of-way would clear this up. The alley located in Block 62 of Original Town is concrete that has deteriorated and is in need of replacement. — This project can be funded totally by special assessments. If utilities are to be put underground, it may be necessary to schedule that with this project. The City — would pay for relocating the utilities and the cost is estimated to be $130,000. — Renters and,property owners have requested these paving improvements. FUTURE YEAR BUDGET IMPACTS Routine maintenance costs will be reduced if this project is completed because dust from gravel will be —' eliminated. -' IMPLEMENTATION SCHEDULE Beginning Finishing Source of What will be done? Date Date S Funding Before FY87 FY87 Land acquisition, design and July '86 July 187 64,000 SP — construction FYBB — FY89 _ FY90 FY91 After FY91 TOTAL $64,000 307 I -I r T G ROCHESTER/FIRST AVENUE SIGNALIZATION _ REFERENCE Map A &12 DESCRIPTION OF PROJECT This is a new project to install a two-phase semi -actuated traffic control with over -lane indications at the intersection of Rochester Avenue and First Avenue. Traffic conditions do not warrant signalization at this intersection. General obligation bonds will fund this project. This project has been requested by City Council. FUTURE YEAR BUDGET IMPACTS The future costs are estimated to be $870.00 for electricity and $360.00 for maintenance. IMPLEMENTATION SCHEDULE Beginning Finishing Source of What will be done? Date Date f Fundin Before FY87 FY87 FY88 Design and construction October '87 June '88 $24,000 GO FY89 FY90 FY91 After FY91 TOTAL $24,000 308 71 SUNSET STREET/BENTON STREET SIGNALIZATION REFERENCE Map A 113 DESCRIPTION OF PROJECT This is a new project calling for a two-phase semi -actuated traffic control over -lane indications at the intersection of Sunset Street and Benton Street. Traffic conditions at this intersection meet the warrants for traffic signalization as defined in the Manual on Uniform Traffic Control Devices. General obligation bonds will fund this project. FUTURE YEAR BUDGET IMPACTS The annual future costs are estimated to be $870.00 for electricity and $360.00 for maintenance. IMPLEMENTATION SCHEDULE Beginning Finishing Source of What will be done? Date Date f Funding Before FY87 FY87 FY88 Design and construction July '87 August '87 24,000 GO FY89 FY90 FY91 After FY91 TOTAL ;24,000 309 9 _Al� r -, TAFT SPEEDWAY PAVING IMPROVEMENTS REFERENCE Map A #14 DESCRIPTION OF PROJECT This project involves the paving of Taft Speedway 28' in width, from Dubuque Street west to the cross- road between Taft Speedway and Foster Road. Storm sewer facilities will also be installed. Graveled residential streets within the City limits are a maintenance problem for the City and a nuisance for the public. About 90% of this project could be funded by Special Assessment and the rest of it will come from General Obligation Bonds. Current residents have requested this project. There will be development along Taft Speedway that will mean increased traffic. FUTURE YEAR BUDGET IMPACTS The project will reduce annual maintenance costs on this street. IMPLEMENTATION SCHEDULE Beginning Finishing Source of What will be done? Date Date f Funding Before FY87 FY87 FY88 Design July 1987 May 1988 21,000 GO/SP FY89 Construction June 1988 Nov. 1988 380,000 GO/SP FY90 FY91 After FY91 TOTAL $401,000 � 310 r- _ DODGE STREET - DUBUQUE ROAD TO GOVERNOR _ REFERENCE Map A 915 DESCRIPTION OF PROJECT This project will involve the widening of Dodge Street to four lanes, 49' wide from Dubuque Road to Governor Street. This project is needed since the amount of traffic has increased in that the existing two lane facility does not handle the traffic adequately. Urban State Traffic Engineer Program (USTEP) will fund 55% of the construction for this project; the other 45% of construction and the engineering costs will be funded by General Obligation Bonds. _ It is consistent with the Comprehensive Plan trafficway design standards. FUTURE YEAR BUDGET IMPACTS Normal maintenance costs will be required. IMPLEMENTATION SCHEDULE Beginning Finishing Source of What will be done? i Date Date E Funding Before FY87 FY87 FY88 _ FY89 Design and Land Acquisition Aug. 1988 April 1989 160,500 GO/SA FY90 Construction May 1989 Sept. 1989 388,500 GO/SA —' FY91 After FY91 JI TOTAL I $549,000 Wl ..7 a 311 I ' Wl ..7 a RAILROAD CROSSING AT FIRST AVENUE REFERENCE Map A 916 DESCRIPTION OF PROJECT This project will provide railroad crossing improvements over the Heartland Railroad tracks on First Avenue. This would provide a rubberized crossing. The existing railroad crossing is in poor condition. State Grade Crossing Surface Repair monies will fund 60% of the construction. The Iowa Railroad Company uses the construction costs andltheund 20% engineering costsf the swiof th general obligatihalt on.The bondsCity will fund the remaining FUTURE YEAR BUDGET IMPACTS Maintenance costs will be reduced at crossings and less maintenance will be required to vehicles using crossings. twaLEMENTATION SCHEDULE What will be done? Before FY87 Design FY87 Construction FY8B FY89 FY90 FY91 After FY91 TOTAL 312 Beginning Finishing Source of Date Date $ Funding Jan. 1986 June 1986 500 GO July 1986 June 1987 89,500 GO/SA/CO $90,000 -F a I =l� 1 RAILROAD CROSSING - DUBUQUE STREET AND CLINTON STREET REFERENCE Map A 017 DESCRIPTION OF PROJECT This project will provide rubberized railroad crossings over the Heartland Railrod tracks on Dubuque Street and Clinton Street. The existing railroad crossings at the aforementioned locations are in very poor condition. State Grade Crossing Surface Repair monies will fund 60% of the construction. The Iowa Railroad company uses the line and will fund 20% of the cost of asphalt crossings. The City will fund the remaining construction costs and the engineering costs with general obligation bonds. i FUTURE YEAR BUDGET IMPACTS i Maintenance costs will be reduced at crossings and less maintenance will be required to vehicles using crossings. IMPLEMENTATION SCHEDULE 313 Beginning Finishing Source of What will be done? Date Date $ Funding Before FY87 Design Jan. 1986 June 1986 500 GO FY87 Construction July 1986 June 1987 145,500 GO/SA FY88 FY89 FY90 FY91 After FY91 TOTAL 11461000 313 71 EXTRA WIDTH PAVING - FIRST AVENUE AND SANDUSKY DRIVE REFERENCE Map A /18 (2 locations) DESCRIPTION OF PROJECT The City pays the cost of collector and arterial street paving in excess of 28 feet in width. Streets included in the program are Phase IV of First Avenue from the north line of First and Rochester, Part One, south approximately 240 feet; and Sandusky Drive from Keokuk Street west to Gilbert Street. Traffic congestion may be a problem if streets determined as collector or arterial are not paved to widths greater than 28'. Extra -width paving will be funded by general obligation bonds. To comply with design standards, the City pays for the overwidth pavement. FUTURE YEAR BUDGET IMPACTS Maintenance costs will not increase because of overwidth pavement, IMPLEMENTATION SCHEDULE Beginning Finishing Source of j What will be done? Date Date $ Funding Before FY87 FY87 FY88 Construction July 1987 June 1988 28,500 GO FY89 FY90 FY91 After FY91 TOTAL $28,500 314 I i _' r- -1 IJ W. EXTRA WIDTH PAVING - FOSTER ROAD REFERENCE Map A 019 DESCRIPTION OF PROJECT The City pays the cost of collector and arterial street paving in excess 1800 feet. of 28 feet This area in width. This is planned for includes Foster Road from Prairie du Chien west approximately be a if arterial streets are not paved to a width future development. Traffic congestion may problem greater than 28 feet. Extra width paving will be funded by general obligation bonds. To comply with design standards, the City pays for the overwidth pavement. t eP This ive Planct will facilitate - development of the area in Phase 11 (1988-1993) as projected in i — FUTURE YEAR BUDGET IMPACTS Maintenance costs will not increase because of overwidth pavement. I IMPLEMENTATION SCHEDULE I Beginning Finishing Source of . What will be done? Date Date f Funding I _ Before FY87 FY87 Construction - western 700 ft. July 1986 June 1987 4,200 6,300 GO GO _ FY88 Construction - eastern 1100 ft. July 1987 June 1988 FY89 FY90 FY91 After FY91 i _ (10_500- _ TOTAL ; I I 315 t" �i }�� r WEST SIDE WALKWAY PROJECT REFERENCE: No specific location yet DESCRIPTION OF PROJECT: This project involves the extension of a walkway from Westwinds Drive to the West High School property line primarily for student access. This walkway will provide a defined walkway for student access to and from the school and reduce conflict and damage resulting from students cutting across peoples lawns and in between buildings. The City Council has requested that the School District and the area resi- dents living along Westwinds Drive determine the most suitable location for a walkway. Completion of the project is contingent upon the donation of an easement by private property owners and the construction of an adjoining sidewalk on the West High School property by the School District. The City will fund the sidewalk construction costs with a transfer from the General Fund. FUTURE YEAR BUDGET IMPACTS Normal maintenance costs, including snow removal by City crews, will be required. IMPLEMENTATION SCHEDULE Beginning What will be done? Date Before FY87 FY87 Design and construction July 1986 FY88 FY89 FY90 FY91 After FY91 TOTAL 317 Finishing Source of Date f Funding August 1986 2,000 $2_000 M======== OP 01 a GILBERT STREET BRIDGE DECK REPAIR REFERENCE Map B f20 DESCRIPTION OF PROJECT This project involves the repair of the Gilbert street bridge deck (over Ralston Creek) with a dense concrete overlay, a system used by the State of Iowa in repairing highway bridge decks. The Gilbert Street bridge deck surface is deteriorating in that the concrete is spalling, creating many potholes. If not funded, the bridge deck will continue to deteriorate, whereby an entirely new bridge deck will be necessary. General obligation bonds will fund this project. The FY86-90 CIP says that this project would qualify for federal assistance; however, those monies will not be available in FY87. FUTURE YEAR BUDGET IMPACTS Present and future maintenance costs will be greatly reduced. IMPLEMENTATION SCHEDULE What will be done? Before FY87 Design FY87 Construction FY88 FY89 FY90 FY91 After FY91 TOTAL Beginning Finishing Source of Date Date • $ Funding Nov. 1985 May 1986 6,026 GO June 1986 Nov. 1986 63,404 GO 318 $69,430 w DODGE STREET BRIDGE DECK REPAIR REFERENCE Map B 121 DESCRIPTION OF PROJECT This project will involve the repair of the Dodge Street bridge deck (over the Heartland Railroad) and approaches with dense concrete, a system used by the State of Iowa in repairing highway bridge decks and similar to the Park Roadbridge repair. The Dodge Street bridge deck surface is deteriorating, in that the concrete is spalling, creating many potholes. General obligation bonds will fund this project. Due to the condition of the bridge deck, the project has been moved up a year in the CIP schedule. The FY86-90 CIP says that this project would qualify for federal assistance; however, those monies will not be available in FY87. FUTURE YEAR BUDGET IMPACTS Future maintenance costs will be greatly reduced. IMPLEMENTATION SCHEDULE Beginning Finishing Source of What will be done? Date Date f Funding Before FY87 Design Nov. 1985 May 1986 13,386 GO FY87 Construction June 1986 Nov. 1986 140,844 GO FY88 FY89 FY90 FY91 After FY91 TOTAL 319 $154,230 A i a Source of BURLINGTON STREET BRIDGE AT RALSTON CREEK REFERENCE Map B i22 DESCRIPTION OF PROJECT This project will involve the repair of the Burlington Street bridge deck (over Ralston Creek) with dense concrete, a system used by the State of Iowa in repairing highway bridge decks. The bridge deck is deteriorating in that the concrete is spalling, creating many potholes. General obligation bonds will fund this project. Due to the condition of the bridge deck this project has been moved up two years in the CIP schedule. The FY86-90 CIP says this project would qualify for state assistance; however, those monies will not be available in FY87. FUTURE YEAR BUDGET IMPACTS Present and future maintenance costs will be greatly reduced. IMPLEMENTATION SCHEDULE What will be done? Before FY87 Design FY87 Construction FY88 FY89 FY90 FY91 After FY91 TOTAL 320 Beginning Finishing Source of Date Date S Funding Nov. 1985 May 1986 3,588 GO June 1986 Nov 1986 37,752 GO $41,340 c� WOOLF AVENUE BRIDGE DECK REPAIR REFERENCE Map B 023 DESCRIPTION OF PROJECT This is a new project involving the repair of the Woolf Avenue bridge deck (over Highway 6/218, and Cedar Rapids and Iowa City Railway Co.) with a dense concrete overlay, a system used by the State of Iowa in reairinhihwalf Avenue ride eck is n that that concrete ispspalling,gcreat ng bridge potholes. Ifonot funded, theg bridge deck williocontinuratine to deterio- rate, whereby an entirely new bridge deck will be necessary. General obligation bonds will fund this .project. The FY86-90 CIP says this project would qualify for state assistance; however, those monies will not be available in FY88. FUTURE YEAR BUDGET IMPACTS Present and future maintenance costs will be greatly reduced. IMPLEMENTATION SCHEDULE Beginning Finishing Source of What will be done? Date Date i Funding Before FY87 FY87 Design Sept. 1986 Apr. 1987 6,916 GO FY88 Construction May 1987 Sept. 1987 73,684 GO FY89 FY90 FY91 After FY91 TOTAL $80,660 321 i MELROSE AVENUE BRIDGE DECK REPAIR REFERENCE: Map B 024 DESCRIPTION OF PROJECT This is a new project that involves the design and repair of the bridge deck located on Melrose Avenue over the Hartland Railroad tracks. The repair entails a dense concrete overlay, a system used by the State of Iowa in repairing highway bridge decks. The surface of this bridge is deteriorating, in that, the concrete is spalling, creating potholes and rusting deck reinforcing steel. General obligation bonds will fund this project. FUTURE YEAR BUDGET IMPACTS Maintenance costs will be reduced with this improvements. IMPLEMENTATION SCHEDULE TOTAL 322 $104,340 M a Beginning Finishing Source of What will be done? Date Date f Funding Before FY87 Sept 1986 April 1987 9,024 GO FY87 Design FY88 Construction May 1987 Sept 1987 95,316 GO FY89 FY90 FY91 After FY91 TOTAL 322 $104,340 M a BENTON STREET BRIDGE WIDENING PROJECT REFERENCE Map B #25 DESCRIPTION OF PROJECT This project will provide for the design and widening of the Benton street bridge over the Iowa River from the existing two lane structure to a facility carrying four lanes. This project will include the removal and replacement of the extensively deteriorated deck which is presently overlayed with asphalt. This project is necessary since the amount of traffic has increased such that the existing two lane structure cannot adequately accomodate the traffic. Designs would be funded by General Obligation Bonds. Construction will be funded with $650,000 (maximum allowed per project) of Federal Aid Bridge Replacement Program monies, $530,000 of Federal Aid to Urban Systems (FAUS) and the remainder funded from General Obligation Bonds. The actual construction will begin when Burlington St. Bridge reconstruction is complete. This bridge is located on Benton Street just east of Riverside Drive (Highway 218/6). Both streets are arterial streets and are shown as such in the Comprehensive Plan. FUTURE YEAR BUDGET IMPACTS Normal, maintenance will be required. IMPLEMENTATION SCHEDULE 323 Beginning Finishing Source of What will be done? Date Date $ Funding Before FY87 Design b Land Acquisition Feb. 1985 May 1986 272,300 GO FY87 Construction Oct. 1986 Oct. 1987 2,155,000 GO/FA FY88 FY89 FY90 FY91 After FY91 TOTAL 22,427,300 323 r 0i IMPROVE BRIDGES ON BROOKSIDE DRIVE AND SECOND AVENUE REFERENCE MAP B #26 (2 locations) - DESCRIPTION OF PROJECT _ This is a new project to provide for a study to determine needs and for the subsequent design and renova- tion/replacement of the Brookside Drive and Second Avenue bridges over Ralston Creek. Through the Biennial Bridge Rating Program, both bridges, which are similar in design, were found to possess structural defi- ciencies and are currently posted for'truck weight limits. If these bridges are not renovated, both struc- tures will continue to deteriorate which will require more restrictive load limits and possibly closing them. The Federal Aid Bridge Replacement Program will fund approximately 80%, $195,200, of the construction, the — rest would be funded by general obligation bonds. FUTUtE YEAR BUDGET IMPACTS Normal maintenance will be continued on these bridges. IMPLEMENTATION SCHEDULE Beginning Finishing Source of What will be done? Date Date $ Funding , Before FY87 FY87 Design July '86 March '87 24,000 GO FY88 Construction 3 Inspection May '87 Nov. '87 256,000 GO/FA — FY89 FY90 FY91 After FY91 TOTAL X280 000 — 324 o, r ai BURLINGTON STREET FOOTBRIDGE REFERENCE Map B #27 DESCRIPTION OF PROJECT This project involves installation of a footbridge over Ralston Creek adjacent to the south side of the existing Burlington Street bridge. This project will provide a route for pedestrians along the south side of Burlington Street when crossing Ralston Creek along the same aligonent as the approach sidewalk thus moving the sidewalk further from the street curb. I The project will be financed by General Obligation bonds. FUTURE YEAR BUDGET IMPACTS I Normal maintenance costs will be required. i I IMPLEMENTATION SCHEDULE i Beginning Finishing Source of What will be done? Date Date f Funding Before FY87 I FY87 FY88 !' FY89 FY90 Design and Construction Aug. 1989 June 1990 43,200 GO — FY91 — After FY91 TOTAL $43,200 i eececcvoe„ I 325 I PEDESTRIAN BRIDGE OVER HIGHWAY 6 REFERENCE Map B /28 DESCRIPTION OF PROJECT This is a new project to provide for the design and construction of a pedestrian bridge over Highway 6 Bypass. No specific location has been decided on yet. Anticipating an increase in the amount of pedes- trian traffic crossing Highway 6, this project will provide an alternative to the existing at -grade cross- ings. General obligation bonds will fund this project. FUTURE YEAR BUDGET IMPACTS Additional funds will be necessary for snow removal. IMPLEMENTATION SCHEDULE What will be done? Before FY87 FY87 FY88 FY89 FY90 Design FY91 Construction After FY91 TOTAL Beginning Finishing Source of ' Date Date ; Funding July '89 March '90 40,000 GO May '90 Nov. '90 420,000 GO 326 I460,000 Rl W REFERENCE Map B #29 GOVERNOR STREET RETAINING PALL DESCRIPTION OF PROJECT This is a new project to build an L-shaped wall that would be attached to the existing wall. The Governor Street wall west of Block 11 at Oakland Cemetery is slowly deteriorating. In July, 1979, N.N.W. examined the wall and took core samples. This firm stated that within the next five to fifteen years the weather would attack the entire surface of the wall. The firm offered two solutions - a long run one and a short run one. The short run solution was to patch the wall which would improve the appearance. The long run solution was to build an L-shaped wall in front of it. It is recommended that an L-shaped wall be built before the existing wall collapses. The L-shaped wall would stand five feet above the ground and extend four feet below the surface then at the bottom turn 90 degrees towards the street. It would be constructed of reinforced concrete and use the existing wall for extra support. It was built around 1904 and the W concrete is so old and poor in quality that it cannot be patched. Operations would fund this project. FUTURE YEAR BUDGET IMPACTS y There will be no maintenance costs. IMPLEMENTATION SCHEDULE i Beginning Finishing Source of What will be done? Date Date $ Funding Before FY87 FY87 FY88 Design June 1987 June 1988 5,500 OP FY89 Construction June 1988 Oct. 1988 56,500 OP FY90 FY91 After FY91 TOTAL $62,000 327 R KEOKUK STREET/HIGHWAY 6 BYPASS SIDEWALK IMPROVEMENTS REFERENCE Map B 030 DESCRIPTION OF PROJECT This is a new project providing for sidewalk on both sides na Keokuk Sprotect d Walk cycle oare lincluded. 6 Bypass to Southgate Avenue. Traffic signals for a p 6 Bypass to the .across Highway provide a walkway for residences in the area north of Highway This project is needed to K -Mart shopping center. general obligation bonds. About 57% of this project can be funded by special assessment and the rest by FUTURE YEAR BUDGET IMPACTS 6 Bypass right-of-way. Maintenance and snow removal of sidewalk on Highway IMPLEMENTATION SCHEDULE Finishing Source of Fin Beginning Date $ Funding Date What will Before FY87June 1988 60,000 GO/SP FY67 July 1987 FY88 Design and construction FY89 FY90 FY91 After FY91 $60,000 TOTAL --- _- 328 ZO _11k� NORTH DUBUQUE STREET SIDEWALK IMPROVEMENT PROJECT REFERENCE Map D 031 DESCRIPTION OF PROJECT This project involves the removal and replacement of the existing 4 foot wide sidewalk located on the west Side of Dubuque Street between Kimball Road and Mayflower Apartments. The proposed width is Be. Due to the high rate of pedestrian traffic on Dubuque Street, north of Park Road which originates mainly from the Mayflower Apartments, the existing 4' wide sidewalk located on the west side of Dubuque Street should be replaced with a wider facility. The University of Iowa will fund the removal of the existing 4' sidewalk and the installation of the 8' sidewalk and culverts, $19,500. General obligation bonds will be used to fund engineering, inspection, and installation of rip rap and backfill, $33,500. This project is consistent with the trafficway design standards of providing sidewalks along streets. The area served by the sidewalk is shown for development during Phase I and II of the Comprehensive plan (1983-93). FUTURE YEAR BUDGET IMPACTS Additional funds will be necessary for snow removal. IMPLEMENTATION SCHEDULE What will be done? Beginning ----. Date Before FY87 FY87 FY88 Design Jan. 1988 FY89 Construction FY90 July 1988 FY91 After FY91 TOTAL 329 Finishing Source of Date f Funding June 1988 3,000 GO Oct. 1988 50,000 GO/CO i $53,000 -1A a _,A; 1.4 CITY PLAZA LIGHT FIXTURE REPLACEMENT REFERENCE Map C #32 DESCRIPTION OF PROJECT This is a new project to replace the light fixtures in the City Plaza with units that are more economical _ to maintain and more energy efficient. Currently, there are 47 light fixtures in the City Plaza. Each of them has four mercury lamps. The poles have wood casings that are deteriorating and will need extensive maintenance the summer of 1986. The four arms that support the lamps are made of aluminum and have been susceptible to vandalism. The proposed replacements will be a single high pressure sodium lamp in a smoky bronze blown cube on square steel painted poles. The high pressure sodium lamps will use less electricity and will provide more usable light. The steel poles will require less maintenance than the wood casings and will also withstand vandal- ism better. This project provides for the purchase and installation of new lights and poles. General obligation bonds would fund this project. FUTURE YEAR BUDGET IMPACTS In FY85 $12,809 was spent to maintain and operate the existing system. Sterner Lighting Systems, Inc. — estimates. the proposed system to cost about $5,000 annually, and they project the system's payback period _ to be 3.7 years. (Sterner Lighting Systems, Inc. is the manufacturer of the existing and proposed systems. This proposed system is compatible with the hinged base that is imbedded in the brick.) IMPLEMENTATION SCHEDULE Beginning Finishing Source of What will be done? Date Date $ Funding Before FY87 FY87 Replacement of lights July 1986 Nov. 1986 30,145 GO FY88 - FY89 FY90 FY91 After FY91 TOTAL $30,145 i 331 PARCEL /65-2a (BLACKHAWK MINI -PARK REHABILITATION) REFERENCE Map C /33 DESCRIPTION OF PROJECT This project is to repair and upgrade Parcel /65-2a. This site was developed to serve as a temporary park in 1974. It is now in disrepair and is deteriorating. The quality of this site is no longer comparable in any manner to the City Plaza. In order to link this site with the Plaza, the area needs to be landscaped; in addition, water lines and sewer drains will be added. The cost also includes adding furnishings like those in the City Plaza. Funding will be available from the sales proceeds of Parcel 64-1b and 65-2b. The proceeds from the sale of these parcels are sitting in CDBG funds. Plans are consistent with the Comprehensive Plan directive to improve and maintain the downtown. FUTURE YEAR BUDGET IMPACTS Future maintenance, similar to the City Plaza, will be required. Improvements will provide additional pedestrian space in the downtown. IMPLEMENTATION SCHEDULE Beginning Finishing -t a r What will be done? Date PARCEL /65-2a (BLACKHAWK MINI -PARK REHABILITATION) REFERENCE Map C /33 DESCRIPTION OF PROJECT This project is to repair and upgrade Parcel /65-2a. This site was developed to serve as a temporary park in 1974. It is now in disrepair and is deteriorating. The quality of this site is no longer comparable in any manner to the City Plaza. In order to link this site with the Plaza, the area needs to be landscaped; in addition, water lines and sewer drains will be added. The cost also includes adding furnishings like those in the City Plaza. Funding will be available from the sales proceeds of Parcel 64-1b and 65-2b. The proceeds from the sale of these parcels are sitting in CDBG funds. Plans are consistent with the Comprehensive Plan directive to improve and maintain the downtown. FUTURE YEAR BUDGET IMPACTS Future maintenance, similar to the City Plaza, will be required. Improvements will provide additional pedestrian space in the downtown. IMPLEMENTATION SCHEDULE I 332 Beginning Finishing Source of What will be done? Date Date $ Funding Before FY87 Design Nov. 1985 Apr. 1986 10,000 HC FY87 Construction May 1986 Aug. 1987 135,400 HC FY88 FY89 FY90 FY91 After FY91 TOTAL $145,400 I 332 RALSTON CREEK PROPERTY ACQUISITION AND CLEARANCE REFERENCE Map C !34 DESCRIPTION OF PROJECT This project involves the acquisition and clearance of a property at 11 S. Johnson Street, adjacent to Ralston Creek. This would permit the City to repair a retaining wall, restabilize the bank, and remove a seriously dilapidated house. This project was not high enough on the CCN's priority list to be included in their 1986 entitlement. It will be reviewed again for their 1987 entitlement. These improvements are consistent with the Ralston Creek Watershed Management Plan. FUTURE YEAR BUDGET IMPACTS This project will require periodic lot mowing and maintenance by Public Works. IMPLEMENTATION SCHEDULE Beginning Finishing Source of What will be done? Date Date f Funding Before FY87 FY87 FY88 Land Acquisition, Demolition July 1987 Sept. 1987 46,030 HC FY89 FY90 FY91 After FY91 TOTAL 333 $46,030 0 I i I I I I i I I RENOVATION OF CITY PARK TENNIS COURTS REFERENCE Map C 035 DESCRIPTION OF PROJECTThis is a new roject to resurface the _ halt. The inch ds ee overlay, approximately 4,000 square yardsofpresent sphalttennis it material with material. requireseoneecoat ofrasphalt emulsion and two coats color red and green sanded. The present courts have deteriorated and have deprfor that nsurf surface ndwill removingtwater priortioto playd aalso create a ha tsions ennis players playing on the uneven rdship for i Funding for this project would come from operations. — FUTURE YEAR BUDGET IMPACTS i IWLEIENTATION SCIEDULE What will be done? Before FY87 FY87 FY88 Construction FY89 FY90 FY91 After FY91 TOTAL Beginning Finishing Date Date I Source of s Funding August 1987 August 1987 46,520 334 $46,520 c� OP i c� w NAPOLEON PARK RESTROOMS '7— I e, -f REFERENCE Map C 936 DESCRIPTION OF PROJECT This Corp facilermanent restroom ityjintwas Napoleons Park. toItowilllbe" the FY84-88 constructed byPparticipantseofcthe Iowa Y01 )msth on of a instead ionare trans- ported5to8the Presently, permanent facility wouloleon Park has no d enhance the appeal of the park Portable ttoormanent restroom theisoftballrplayersy soccer players, gardeners and others who use the site. Water would also be available to Napoleon Park by extending water lines to the facility. for on to City Council approved 860 CO GCommittee monies n The uIowa YouthNeeds- Conservation�Corps would tprovide he r$25,000efor the this project with ;26, _ their participants. e ent and the Parks Division will install the water lines. labor of ThWater Departm The pment of riverfront parks. Napoleon Park is adjacent to the 1978 Comprehensive Plan endorses the develo east bank of the Iowa River. desirable method lof disposal and treatment of w ste materials tthannthetport ble reto a st oomstic ystem is the more FUTURE YEAR BUDGET IMPACTS Periodic maintenance and repair of the facility is anticipated. However, the need to rent and maintain portable restrooms would no longer exist. IMPLEMENTATION SCHEDULE Source of Beginning Finishing $ Fundin What will Date Date Before FY87 June '86 July '86 51,860 MC/SA FY87 Construction FY8 FY89 FY90 FY91 After FY91 $51,860 TOTAL 335 r DEVELOPMENT OF RYERSON'S WOODS REFERENCE Map C 037 DESCRIPTION OF PROJECT This is a new project to provide access, parking and trails for Ryerson's Woods. This forested park is a valuable natural resource for the community. It is important to allow the public access in the 'proper manner. Also, we must assure that this park is protected and preserved for future generations. Operating monies would fund this project; City crews would do the work. FUTURE YEAR BUDGET IMPACTS Maintenance costs will be added. IMPLEMENTATION SCHEDULE Beginning Finishing Source of .What will be done? Date Date f Funding Before FY87 FY87 FY88 Design and construction July 1987 June 1988 14,300 OP FY89 FY90 FY91 After FY91 TOTAL 336 $14,300 i R1 }i r - w I NORTH MARKET PARK PLAY AREA REFERENCE Map C #38 I DESCRIPTION OF PROJECT This is a new project to install the necessary equipment to establish a wheelchair sports course and other barrier -free play equipment. There are no existing parks with playground equipment specifically designed for handicapped persons. This park is located near three homes for developmentally disabled individuals and Horace Mann School which has a program for handicapped children. This project will add more equipment for the purpose of developing a playground specifically designed for handicapped individuals. The Committee on Community Needs recommended $3,000 of this project with CDBG monies and Council approved it. The rest would be funded by donations from Horace Mann Parent Teacher Organization. This project is consistent with the 1983 Comprehensive Plan recommendation to provide facilities for the City's special populations. The park consists of approximately 1-1/2 acres with Horace Mann School Playground equipment and a softball field occupying one quadrant. The additional equipment and wheelchair course will take up one-quarter of the remaining park area. FUTURE YEAR BUDGET IMPACTS The playground will require upkeep from the Parks and Recreation Department. IMPLEMENTATION SCHEDULE Beginning Finishing DESCRIPTION OF PROJECT This is a new project to install the necessary equipment to establish a wheelchair sports course and other barrier -free play equipment. There are no existing parks with playground equipment specifically designed for handicapped persons. This park is located near three homes for developmentally disabled individuals and Horace Mann School which has a program for handicapped children. This project will add more equipment for the purpose of developing a playground specifically designed for handicapped individuals. The Committee on Community Needs recommended $3,000 of this project with CDBG monies and Council approved it. The rest would be funded by donations from Horace Mann Parent Teacher Organization. This project is consistent with the 1983 Comprehensive Plan recommendation to provide facilities for the City's special populations. The park consists of approximately 1-1/2 acres with Horace Mann School Playground equipment and a softball field occupying one quadrant. The additional equipment and wheelchair course will take up one-quarter of the remaining park area. FUTURE YEAR BUDGET IMPACTS The playground will require upkeep from the Parks and Recreation Department. IMPLEMENTATION SCHEDULE 337 Beginning Finishing Source of What will be done? Date Date $ Funding' Before FY87 Purchase and install equipment June 1985 Oct. 1985 $4,595 HC/CO FY87 Purchase and install equipment June 1986 Sept. 1986 $3,000 HC/CO FY89 FY89 FY90 FY91 After FY91 TOTAL $ 7,595 337 TERRELL MILL PARK IMPROVEMENTS REFERENCE Map C 039 DESCRIPTION OF PROJECT This is a new project to install Double Benches with sunshade shelters on the riverbank at Terrell Mill Park. This will provide additional opportunity for residents on the near north side of the Iowa River to enjoy the scenic vistas of the river and to provide overflow capacity for City Park. The Committee on Community Needs recommended and Council approved the use of COBG monies for purchasing the fixtures and the Parks Division will install them. This project is consistent with the Riverfront Commission goals outlined in the Iowa City Parks and Recrea- tion Plan, 1981-1985, including: To make the most of the scenic potential and aesthetic values of the Iowa River and to develop the recreational capacity of the river and floodplain. FUTURE YEAR BUOGET IMPACTS No annual maintenance costs are anticipated. IMPLEMENTATION SCHEDULE Beginning What will be done? Date Before FY87 FY87 Purchase and install equipment June '86 FY88 FY89 FY90 FY91 I After FY91 TOTAL 338 Finishing Source of Date S Funding August '86 1,200 HC $1,200 r 'T a BUS FLEET EXPANSION/REPLACEMENT REFERENCE Map C B40 DESCRIPTION OF PROJECT This project provides for the acquisition or remanufacture of transit coaches to replace worn-out equipment and to expand the fleet. The City's bus fleet currently includes 29 buses; 14 of these are now 12 or more years old. Growing demand for transit service has meant that more buses are needed at peak periods - additional vehicles should be acquired for this purpose. i Funding for buses is projected at 75% Federal Transit Assistance, 25% from local monies. This project is contingent upon receiving the federal monies. i Currently, City policy encourages' the use of mass transit, particularly for trips to the down- town/University area. Only through a planned vehicle replacement program can we continue providing quality service, FUTURE YEAR BUDGET IMPACTS I As our present coaches get older, they are becoming more and more expensive to maintain. Replacing them will reduce maintenance costs for each bus. However, buses added to the fleet will increase our total operating costs. I IMPLEMENTATION SCHEDULE Beginning Finishing Source of What will be done? Date Date $ Funding Before FY87 FY87 - FY88 Purchase 6 buses July 1987 Aug. 1988 960,000 FA/OP FY89 Remanufacture 6 buses July 1988 Oct. 1988 420,000 FA/OP- j j FY90 Replace 2 buses July 1989 May 1990 440,000 FA/OP FY91 Replace 2 buses July 1990 May 1991 350,000 FA/OP After FY91 Replace 2 buses July 1991 May 1992 350,000 FA/OP I TOTAL $2,520,000 339 ANIMAL CONTROL FACILITY RENOVATION REFERENCE Map C 641 DESCRIPTION OF PROJECT This is a new project to remodel the existing Animal Control facility and to add on a garage. The remodeling involves creating a new reception area, a private office, a locker room with showers, enlarging the cat room, expanding the dog room and constructing new kennels, and increasing the number of dog runs from 8 to 12. The existing garage will be incorporated into the remodeling, so a new garage will be built. General Obligation bonds would finance this project. The bond issue will require voter approval. This facility is also used for lost and stray pets from the county; JCCOG is researching the possibility of a joint facility. FUTURE YEAR BUDGET IMPACTS Maintenance of the building will be simplied but will cost about the same. IMPLEMENTATION SCHEDULE What will be done? Before FY87 FY87 FY88 Design and construction FY89 FY90 FY91 After FY91 TOTAL 340 Beginning Date July 1987 Finishing Source of Date f Funding June 1988 99,500 GO f 99,500, ..7 -J; r CIVIC CENTER EXPANSION REFERENCE Map C #42 DESCRIPTION OF PROJECT The Space Needs Committee is working on plans to expand the Civic Center. It includes substantial expansion of the Fire Department, the Police Department and other office space. The expansion will allow better storage of the fire trucks, training space for the police officers and firefighters, and offices for City departments that are currently renting facilities. The project also intends to remodel the current Civic Center. The remodeling and expansion will make the City offices totally accessible to the handicapped. Certificates of participation will be used to fund the project. The costs provide minimal purchases for office furnishings. FUTURE YEAR BUDGET IMPACTS A substantial increase in office space will raise the maintenance and operating costs of the Civic Center. Expenses for the rental of offices will be zero. IMPLEMENTATION SCHEDULE Beginning Finishing Source of What will be done? Date Date f Funding Before FY87 _ FY87 FY88 Design Oct. 1987 Apr. 1988 228,750 CP j FY89 Construction May 1988 July 1989 3,021,250 CP FY90 FY91 After FY92 1 TOTAL $3,250,000 341 9 Q r 01 CEMETERY BUILDING ADDITION REFERENCE Map C 043 DESCRIPTION OF PROJECT This is an addition to the existing shop and work area, 576 square feet (16'X36'), that will provide more work and storage space. Cemetery equipment must be kept inside during the winter and in inclement _ weather. When the equipment is inside, there is little room to do maintenance on the equipment. This project provides for contracting, block laying and roofing; all the rest of the work will be done by City crews. The materials will be purchased from the General Fund. FUTURE YEAR BUDGET IMPACTS An increase in heating and lighting costs can be expected. I IMPLEMENTATION SCHEDULE Beginning Finishing Source of What will be done? Date Date f Funding Before FY87 — FY87 FY88 Construction 6 Inspection July 1987 Nov. 1987 11,000 OP FY89 FY90 FY91 After FY991 I TOTAL f 11,000 I 342 La BENTON STREET CULVERT REPLACEMENT REFERENCE Map C R44 DESCRIPTION OF PROJECT This project involves the removal and replacement of the concrete box culvert under Benton Street at the drainageway located just west of Orchard Street along with the purchase of the property located at 228 West Benton, which is located adjacent to and in the drainage channel. The culvert under Benton Street is collapsing and a northerly extension of the culvert constructed of concrete block is adjacent to the concrete block basement wall of the property located at 228 West Benton Street. Water enters the basement during wet weather conditions. If not funded, the culvert will continue to deteriorate and may collapse causing major traffic problems. _ The design and construction will be funded by General Obligation bonds. CDBG monies will purchase the house. It was not high enough on CCN's priority list to be included in their 1986 entitlement; it will be reviewed again for their 1987 entitlement. FUTURE YEAR BUDGET IMPACTS This project will reduce future maintenance costs. IMPLEMENTATION SCHEDULE Beginning Finishing Source of What will be done? Date Date f Funding Before FY87 FY87 Design d Land Acquisition Jan 1987 May 1987 83,500 HC/GO FY88 Construction June 1987 Dec.1987 99,000 GO FY89 FY90 FY91 _ After FY91 � I TOTAL $182,500 343 G c� NORTH CORRIDOR SEWER REFERENCE Map C /45 DESCRIPTION OF PROJECT _ This project involves the extension of a 24" trunk sewer from the intersection of Dubuque Street and Taft Speedway northeast approximately 1,800 lineal feet. Portions of the existing trunk sewer between Prairie du Chien Road and Dubuque Street are undersized to handle future flows. This project will allow for future development of land between Prairie du Chien Road and Dubuque Street north of the future Foster Road extension. General Obligation Bonds will finance this project; they will be abated by sewer revenue. This trunk line is shown in the Sanitary Sewer System Facility Plan as a future improvement and the Comprehensive Plan shows the area to be served by this sewer in Phase II development. Construction in Phase I, 1988, will support Phase II development. , I FUTURE YEAR BUDGET IMPACTS No extra maintenance costs will be necessary other than periodic cleaning of pipes. IMPLEMENTATION SCHEDULE �- Beginning Finishing Source of ri What will be done? Date Date f Funding Before.FY87 FY87 FYBB Design Aug. 1987 Jan. 1988 8,000 GO " FY89 Construction July 1988 Dec. 1988 115,000 GO _ FY90 FY91 After FY91 TOTAL $123,000 ` p�O 344 PARK ROAD STORM SEWER REFERENCE Map C R46 DESCRIPTION OF PROJECT This is a new project. The Engineering Division is studying the problem of water and mud washing onto property below Park Road after flowing down the ravine through Skaugstad's property. The storm sewer inlet located on Park Road concentrates storm water flow into a ravine that terminates on residential property located at the end of the ravine. The sail carried with the water then deposits in the back yards of residences. General obligation bonds would fund this project. FUTURE YEAR BUDGET IMPACTS The additional storm sewer would require normal maintenance. IMPLEMENTATION SCHEDULE Beginning Finishing Source of What will be done? Date Date { Funding Before FY87 FY87 FY88 Design July 1987 June 1988 4,000 GO FY89 Construction July 1988 Oct 1988 107,000 GO FY90 FY91 After FY91 kii/d11 345 0 ,A ORCHARD STREET AND DOUGLASS STREET STORM SEWER REFERENCE Map C l47 DESCRIPTION OF PROJECT This project involves the replacement of an open concrete channel drainageway with a reinforced concrete box culvert under Douglass Street at Orchard Street and extending near the north property line of the property addressed 212 Douglass Street. This project will provide adequate drainage for the property north of Douglass Street, stop the channel from freezing, and prevent flooding of property in the area. General Obligation bonds will finance the design and purchase of easements; CDBG monies will finance — construction, $141,500. _ FUTURE YEAR BUDGET IMPACTS This project will decrease the City's maintenance costs. " IMPLEMENTATION SCHEDULE Beginning Finishing Source of What will be done? Date Date f Funding Before FY87 FY87 FY88 Design and Inspection Jan 1988 May 1988 20,500 GO/HC FY89 Construction June 1988 Dec.1988 151,500 GO/HC, _ FY90 FY91 After FY91 TOTAL $172,000 CIP PENDING LIST PROJECT WASTEWATER TREATMENT FACILITY This project includes construction of the new wastewater treatment facility, completion of the SE interceptor sewer, the outfall relief system, and certain system rehabilitation. This improvement is needed to construct a wastewater treat- ment facility which will meet Federal and State regulations governing discharge of wastewater. This project is specifi- cally recommended in the Comprehensive Plan. There will be increased maintenance costs in operating the proposed larger wastewater treatment facility and a minimal cost in main- taining the trunk sewers. Wastewater discharge from the Iowa City wastewater treatment facility will conform to Federal and State regulations regarding discharge of effluent. EXISTING WASTEWATER TREATMENT PLANT UPGRADE The existing plant is working with some very worn mechanical equipment in a deteriorating structure. Decisions that are made concerning the Waste Water Treatment Facility will determine the extent to which the existing plant needs to be upgraded. ESTIMATED PROJECTED COST The costs for this project are very unpredictable at this time. $ 530,000 POOL COMPLEX The Iowa City community is short on swimming pool space. The Costs to be determined. school system and the City are considering a joint facility. RecreationThe Parks and t the City of contributemori than $2.5millionssion eforr an joinds t facility. A voter referendum is scheduled for the summer of 1986 for this project. RIDGE ROAD AND DUBUQUE STREET INTERSECTION This project is needed to improve the right turn movement from f 138,000 Ridge Road onto Dubuque Street. Currently, traffic proceeding south on Ridge Road, then turning north onto Dubuque Street must use both lanes of Dubuque Street. City engineers will develop some alternatives to alleviating the problem. 347 =1A, PROJECT AIRPORT MASTER PLAN II Additional land acquisition and aerial easements improvements to runways and taxiways. To be done after AIRPORT MASTER PLAN I if FAA funding will be approved. RIVER CORRIDOR BUFFER AND TRAIL SYSTEM The project establishes a continuous pedestrian and bicycle trail along the Iowa River including 100 foot vegetative buffer where possible. The proposed trail system provides an energy- conservingmeans of connecting existing parks, historic sites, and areas of residential, commercial, cultural and recreation interests. The system relates directly to the Comprehensive Plan's goal - to protect and enhance the environmental quality of the City and its environs, and to wisely use and conserve energy. The buffer and trail system will require maintenance and periodic repair - mowing and brush trimming along the trail will be necessary. Protection and enhancement to surface -water quality provided by a vegetative buffer will alleviate extensive runoff and erosion from urban land uses. IOWA AVENUE RESTORATION This project provides for the rehabilitation of Iowa Avenue from Gilbert Street to Clinton Street. It includes construction of a landscaped median in these three blocks which would result in the elimination of the parking in the middle of the street. The demand for parking spaces in this area necessitates that alterna- tive parking be provided before the parking in the middle of the street can be eliminated. SOFTBALL AND SOCCER FIELDS ESTIMATED PROJECTED COST $2,790,238 357,585 Costs to be determined by study. Upon purchase of either the site for a new Wastewater Treatment f 153,700 Plant or land near the Johnson County Care Facility, this provides for development of that site for quality playing fields. Included in the costs are soccer goals, fencing, lighting, benches, bleachers, parking facilities, grading and design. 348 FE PROJECT NEN BRIDGE CONNECTING GOVERNOR STREET AND KEOKUK STREET This project will involve the connection of Governor Street, which ends at the Heartland Railroad tracks, with Keokuk Street primarily at Kirkwood Avenue. This project includes the con- struction of a new bridge over the railroad tracks as well as complete right-of-way purchase for two blacks. This project will enable the existing one-way couplet on Governor and Dodge streets to be extended from Bowery Street to Kirkwood Avenue. By providing another railroad crossing, this project also will lessen the amount of traffic traversing the Summit Street bridge, which is a continual maintenance problem. 349 ESTIMATED PROJECTED COST - A $1,663,000