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HomeMy WebLinkAbout1986-04-22 Council minutesr Informal Council Discussion April 1, 1986 Informal Council Discussion: April 1, 1986, 6:30 PM in the Council Chambers in the Civic Center. Mayor Bill Ambrisco presiding. Council Present: Ambrisco, Baker, Dickson, Strait, Zuber, Courtney. Absent: McDonald. Staff Present: Melling, Vitosh, O'Malley, Timmins, Karr, Smith, Schmeiser, Donner, Rockwell, Beagle, Trueblood. Tape-recorded: Reel 86-C30, Side 1, 1 -End, Side 2, 1 -End; 86-C32, Side 1, -EndT , Side 2, 1 -End, Reel 86-C33, Side 1, 1-60. SWIMMING FACILITY BOND REFERENDUM Reel 86-C30, Side 1 Randy Jordison, Co -Chair of the Joint Swimming Pool Committee reviewed the March 27, 1986 Joint Swimming Pool Committee - Council Information Packet; presented the City's recommendations for the swimming pool replacement facility at Mercer Park Pool; and stated the overriding goal of the Committee in bring- ing the recommendations to Council was to design a facility that would be complementary to other facilities in Iowa City, serve the recreation and in- structional needs of Iowa City, serve the instructional needs of the school district, and be totally accessible to handicapped persons. Jordison stated the project cost of the swimming pool is $2,950,000 and no additional costs are anticipated to operate the facility. In response to Zuber, Jordison stated the City will not have to buy additional equipment for future operation of the pool. Ambrisco inquired about the length of the pool. Jordison stated the pool is designed as a 50 meter stretch. Munson explained that the lack of a spectator seating area and a staging area limit the use of the pool for competition. Baker asked why the school district is not contributing 30% of the construction costs. Jordison explained that 30% is the percent used to allocate the operat- ing costs of the facility. Jordison noted that the land will be donated by the School District to the City. In response to Strait, Courtney stated the School District does plan to expand their swimming instructional program in future years. In response to Ambrisco, Jordison said the swimming team would alter- nately use the Coralville and new facilities. Strait asked if a liability statement is included in the memorandum of agreement between Iowa City and the Iowa City Community School District. Jordison said liability still needs to be addressed. Timmins stated that the City's draft of the agreement provides for allocation of liability and insurance costs. Strait asked if a contingency fund is needed for the City Park pool renovation. Munson stated preliminary testing at the pool site did not demonstrate a need for a contingency fund. Strait asked why the joint pool committee did not recommend two separate ballot issues. Jordison explained the Committee felt the new facility and City Park pool renovation projects should be considered as a single package. Councilmembers questioned the School Districts $500,000 commitment to the project. Neuhauser stated the City will be able to use the new facility almost 100% of the time. Informal Council Discussion April 1, 1986 Page 2 Vitosh reviewed the debt service costs - swimmin ool bond issue handout thetdebttservicetpaymentseforhat new poolpfacelity tax ncrei will impact )sessubstantiallyuon the facilatme ity General Full imPacnt tmb°�stheco adebt service costssked how the nasopresent f the dtewaVitoshestated uired that City departments will pay higher tax water ezeseweVitoshe5said Zuthe prber oposed about the States proposed property property tax freeze excludes debt service. In response to Pmbrisco, Vitosh ter plant said thcostinge$300,000 Vitoshestat dthat computer the Citynisaconsidera ng implement- ing a 120% rate increase for sewer early this summer. Councilmembers agreed to place the bond issue on the ballot. Ambrisco stated complete disclosure of costs should be made to the public. Hell ing stated staff is revising operating costs and projected revenue figures rovided for the new pool facility and informtimated�60% 70% ll be to the operatingccost at response to Baker, Helling stated he es the current pool facility are covered by user fees. Reel 86-C30, Side 2 MUTUAL AID AGREEMENT FIRE Mutual Aid Agreement as outlined in Rockwell's Fire Chief Donner said the Fire March 27 memo would replaRockwell�statedes of �JCCOGdstaffual inemberstworked Cwithhcities indl, fire departments, township trustees, attorneys and 11 ed two insurance company issues neesen- tatives to draft the wutualhetherA�I owareCity shouldWeprovidebackuservice to be resolved: 1) st unincorporated areas inJohnson othernfirendepartment Unandr2)tifHeights Iowapmodelgfeire for backup service by protection agreement language - holding each department accountable for its own actions, equipment, ip and lanshouldbe guage is used ableT���ns stated the Iowa model Courtney inquired about mutual aid as it applies to unincorporated areas Donner secific University Heights. Donnerplofnmutualt aid isatothose asa G efellowefibrefighters, fire departments, the purpose he mutual aid agreement cost and Iowa City would there is very little cost for t only be the first responder outside of Iowa City when that district's fire department is tied up at another emergency. Council agreed to the Johnson County Fire Protection Mutual Aid Agreement., Reel 86-C32, Side CARRY OUT BEER PROPOSAL been postponed said discussion of the carry out beer proposal has interested persons could not attend the meeting. Councilmembers and thefmatteroneedunotrbeischeduled for bition of rfurther discussionout n non -0 al containers and HelIing because rected stated -I -Al r � ' Informal Council Discussion April 1, 1986 Page 3 CASH MANAGEMENT REVIEW Reel 86-C32, Side 1 Vitosh stated that staff has held discussions with McGladrey Hendrickson and Pullen regarding a review of the City's Cash Management Procedures and Poli- cies. Dave Johansen explained that McGladrey Hendrickson and Pullen would con- duct an in-depth review of the City's cash handling to find better ways to use money. Johansen stated the City would be charged the lesser of McGladrey Hendrickson and Pullen's normal fee for a Cash Management Review ($16,000-520,000) were the actual cash savings realized by the City in the first year by implementing various proposals. Zuber noted the cash management review is worth doing. Strait asked if Iowa City jointly invests funds with other communities. Vitosh said Iowa City does not invest funds with other communities. In response to Baker, Vitosh stated costs associated with the Cash Management Review are considered consultant fees. WEST HIGH AREA WALKWAY Reel 86-C32, Side 1 Council received input about the proposed West High Area walkways from Iowa City Community School District representatives Jerry Palmer and Dr. Jerry Arganbright as well as area residents. Palmer stated the school district supports construction of sidewalk but objects to the requirement to construct a walkway on school district property from the City constructed sidewalk to the building because of the terrain of the site and existing athletic fields. Helling stated that the cleaning and maintenance of the sidewalk could be done by one property owner if the City obtained an easement to build the sidewalk all on one property. Strait raised concerns about liability. Ambrisco recom- mended that property owners construct their own sidewalks. Council did not reach consensus on the sidewalk issue. Helling suggested school district rep- resentatives, City Attorney and Trail Ridge Association representatives meet to work out a cost saving solution. COUNCIL TIME Reel 86-C32, Side 2 1. Courtney requested increased police patrol and additional lighting for Fair Meadows Park due to citizen complaints. Staff will investigate. 2. Baker requested information about the Melrose Lake construction project as it relates to the current lowering of the lake and questioned whether the level would be permanent. Staff will report back. 3. Strait stated staff should review House File 0340 which will exempt bed and breakfast homes from food establishment regulations. 4. Strait urged City staff to investigate junk on property at the corner of . Governor and Kimball owned by Max Yocum. S. Strait stated the Ad Hoc Transit Committee will schedule discussion with the City Council in the latter part of April. 6. Ambrisco directed Councilmembers to read the Transit Mgr.'s 3/27/86 memo regarding ridership statistics. r Informal Council Discussion April 1, 1986 Page 4 7. Ambrisco reported that the City Council Legislative Committee met last Saturday with area legislatures. 8. Strait asked if action is needed on the taxicab request presented by Moe Toomer for lowering of insurance limits. Helling said the request will be on the consent calendar of next week's formal agenda. 9. Helling referred Councilmembers to the March 27, 1986, memo from Acting Asst. Finance Director and Controller regarding recommendations for com- puter upgrade. 10. Helling reported the scheduled Fire Department's house burning has been cancelled. Meeting adjourned at 8:45 PM. 4, r OFFICIAL CONCIL ACTIONS - 4/8/86 The cost of publishing the following proceedings & claims is b . Cumulative cost for this calendar year r sen ication is $ Iowa City Council, reg. mtg ., 4/8/86, 730 PM at the Civic Center. %yor Arbrisco presiding. Counciimerbers present: Arbrisco, Baker, Courtney, Dickson, McDonald, Strait, Zube-. Absent: None. The Mayor read the proclamation marking the 100th ANNIVERSARY OF SEARS R[EBICK Ada COMPANY, Richard Huitzinga accepted and presented a hardbound copy of Sears 1COthmi coenoral� Catalog as K Cf TLE public Library; April YOLEG CHILD, Beth Kemp accepting; April 13-19, 1986 as MEDICAL LABORATORY WEEK, Susan Butters accepting. Moved and seceded that the following items and reomnendations in the Consent Calendar be received, or approved, and/o' adopted as presented: Approval of Official Council Actions of the regular meeting of 3/25/86, as polished, sub- ject to correction, as recamrended by the City Clerk. Minutes of Boards and Commissions: P&Z _35/86; Civil/ ServiceComm. Ra3/18/86; Cam - 9d' Of Library Trustees - 3/27/86; Housirg Caron• -3/11/86; Design view Can. -3/19/86; Mayor's Youth 6rploy+ment Bd. - 3/12/86. Motions:defud portion of Class C Bee' permit bD Bob's Bea Mart, 1910 South Gilbert for Street. To cancel S,rday Sales perm Copps Dollar, 211 I" Avenue. Class C Liquor License ad $away Sales for Tce Kitty dbvk, 1012 Gilbert Court. Class C Bea permit and Sunday Sales for Leo's Standard Service, 130 N. Dbuge. Class C Liquor License for BillaroIs Bar, 1210 Highland Court. Class C Liquor Li- cense for Leny's, 122 Wright Street. Sunday Sales permit for Givanni's Italian Cafe, 109 E. College Street. resolutions, RES. 86-97, row A CIGUEilE PFRtIT. M. 86-98, PCCEpfING TLE WOW FOR THE SANITARY SEWER Am Sim SEWER BmeuffS for INkPI�1t.APPROV- ING 11EAVNNG IIMPROVEfNiS for Dean Oakesi Addition. Correspondence: Jotnson County Chapter of the American Red Cross expressing appreciation for financial support. Items regard- referred to Idle ing City Cafes; R Smith requesting ire Sidevslk Cafes; Irby that a street light or security light be in - tion Camnissi n requesting funds to corer the al r - Official Actions April 8, 1986 Page 2 expenses of a presentation by Wks Birdsall; Moe Toone regarding the insurance limits requirenal for taxicabs; Lenard Yeggy regarding herbicides and insecticides used on lawns; Irene E. Mrphy regarding transit Passes for elderly and handi- capped. Mf3ro from tte Civil Service Commission submitting certified lists of applicants for the following positions: Maintenance Worker I/Streets; Fire Captain/Fire Dept,; Fire Lieu- tenant/Fire Dept,; Transportation Planner/Plan- ning and prcgran Development. M3M from the Traffic eq. regarding parking on Gilbert Street, Applications for the Use of Streets and Public Grounds: Peg McElroy far the 10th Annual Hospice Road paces on 10/19/86, approved; Patricia Van Eck for the use of public property for the Memorial Day Services on 5/26/86, ap- 5prov � ShaTy King far the Mother's Day Rn on Tfe ed %yor declared the motion carried. A public fearing was held on an ordinance to establishpu the Amare of Old Highway 218 South, A public leardrg was held on an ordinance to amend the Zoning Ordinarxe to regulate Mtnunent Signs in the CB -10 Zone, A continuation of a pudic hearing was held on amendments to Chapter 27, Division 2, Large Scale tbn-Residential Developmnt Regulations. Ton Sumy, reprere�nsentinitthe and Bob f Commerce Economic Devel- appeared and of Dewitt, representing BOI, Moved and seconded oto add am0. t - APPROVE THE PRZELIMINARY PLAT OF T EiOO, TO PART 2.� STATES, ed and seconded to ING A POLI Y THAT MD PUBLIC �p opt RES- 1O1OTHER TTWW MOUfIME MAINTENVCE BE MACE TO RDIU ROAD UW OF FREEWAY 218 OR TO SLOMNER ROAD LWr L 1998 OR LATER. Linda Oyer, 4115 Rohret Rd, appeared to express concerns for future assessments and udgrades to Rohret load, A public hearing was held on intention to issue Industrial Development Bords (Blooming Prairie Warehouse Project). Moved and seconded to adopt RES. 85-102, AD- MMING TO 4/22/86, TIE PUBLIC HEARING Na THE DECISION WMEMgt DZ MXdr TO PROCEED WITH TIE ISSUAICE AND SALE OF NOT TO EXCEED $200,000 AGGREGATE PRI OI - PAL MUNT OF INDUSTRIAL DEVELOPMENT REVENUE BONDS (RMING PRAIRIE WNUiuE PROJECT) OF TME CITY OF IOWA CITY, E1 r- official Actions April 8, 1985 Page 3 A public hearing was held on intention to issue Industrial Developnent Revenue Bads (Millard Ware- house Project). Moved and seceded to adopt FES. 86-103, AD- MRING TO 4/22/86, TIE TIBLIC WARING AND TIE DECISION MERE OR NTT To PROCEED WITH THE ISSIIMCE AND SALE OF NOT TO EXCEED E1 MILLION AGGREGATE PRINCIPAL RUNT OF INLSTRIAL DEVELOPMENT FEVEILE BONDS SERIES A (MILLNa WAREOJSE, IDA CITY PRO - JET) OF TIF CITY OF IOWA CITY. A public hearing was held on the issuance of not to exceed $1,665,000 Parking Systen revenue Bids. Vitosh noted the actual issuance anount would be 41,575,000. Moved and seceded to adopt IES. 85-104, INSTI- TUfING PROCEEDINGS To TALO: ADDITIOW4L ACTION FOR TIE ISSLWACE OF ONE $1,665,000 PARKING SYSTEM REVERE BOAS. A pblic hearing was held on Iowa City Transit's FY87 Application for Iaa DOT State Transit Assis- tance. The Mayor announced the following vacancy: Riverfront Cam. - one vacancy for an unexpired tern ending 12/1/88, for a representative of the Ihiva-- sity of Iowa. This appointment will be made at the 5/20/86, meeting of the City Council. Councilmerber Courtney acknowledged a letter he received from Goodwill Industries requesting the City study the intersection of First Avenue and Mall Drive due to the increase in comercial developrent, speed and confusion over the right-of-way. Baker announced a "LBO Campaign" and aged citizens to report any "Ihsightly Stationary Objects" disguised as newspaper vending machines. Strait inquired as to the status of the cleaning up around Russell's Salvage on the south entrance to the city. City Atty. Timmins stated he was working with the Plan- ning Dept. on a recomedation. Strait gestioned the status of the Spruce Street Project and the Virginia Drive Project. Public lbrks Dir. Schmedeke reported work should be carpleted on the Spruce Street Project by the 20th of May and work begin on the Virginia Drive Project this spring. The Acting City Mgr, noted his memo regarding the Recreation Deficit and asked for concurrence with his recmmedation that the recreation Superin- tendent position currently vacant until July 1 be filled as soon as possible. Council agreed to the recumrendation. Helling noted the other vacant position, recreation Supervisor, would not be filled at this tine. =,41 r Official Actions April 8, 1986 Page 4 Recommendations of Boards and Commissions noted as follows: Recannerdation of the Parks and Recrea- tion Comoission that the rare of Vesquakie Hark be charged to Pleasant Harris Park, and that the nare change be historically docunented. Council can- curred and the staff will initiate tie proper Proce- dures, recanmedation of the Design Review Crnmittee: That the City Council adopt a Design Review Code for all exterior construction and sign- age in the CB -10 and CB -2 nines, and that this Code be administered by a Design Review Crnmission. Furthie 'the Design review Code should incorporate language dmereby attention is given to the follow- str (1) the) od1eirxori�ge permit ne err�ves of is streamlined; (2) downtown business interests are included on the review commission; (3) a design review handbook is published and distributed by the City. The Design Review Cannittee also requests that the City Council schedule sore tine at an informal meeting to discuss the recommendation above with the Canittee members. Larry Eekholt, Chairman of the Design Review Cammit- tee appeared, The Camcil will meet with Design review at an upconing informal session. Moved and seconded to adopt (ES. 86-105, AUTHOR- IZING TLE MAYOR TO EXECUTE AND TIE CITY CLERK TO ATTEST TO A 28E AG04M AMONG THE CITY Of IOWA CITY AND CERTAIN OTHER CITIES AND IMEPENMNT FIRE DISTRICTS FOR MJNnU. FIRE AID PROTECTION IN AND Sl1FM NDING JOHNSON COUNTY, ICON. hbved and seconded to adopt RES. 86-106, CANTING A SPECIAL CITY ELECTION UPON THE PROPOSAL To ISSLE BONDS FOR TIE RENOVATION OF TIE CITY PARK POOL FACILITY AND FOR TIE CONS RIVION OF A JOINT INDOOR 94IM4ING FOOL FACILITY AT WMER PARK, for $3,725,000 an June 3, 1986. Randy Jordison, co-chair of the Swinnirg pool Cannittee and School Board mnamber appeared and thanked the City for their cooperation. Nbved and seconded to adopt IES. 86-107, ENGAG- ING ALIMOR FOR YEAR ENDING JOE 30, 1986. M]ved and seconded to adopt FES. 86-100, AUMOR- IZING BICYCLE SALE. The Mayor anounced the next item on the agenda was an ordinance to arced the refuse Collection/Pick up Service. Moved and seconded to Md the ordi- nance by deleting the definition of Multiple Housing Facility. The Mayor declared the motion carried. Mored and seconded to amend by adding the following to proposed 15-62(a): "Those dwellings receiving City refuse collection service on the effective date hereof, and which would not receive such service uncle. the terms of this ordinance, may continue to =1� r Official Potions April 8, 1986 page 5 receive City refuse collection service, but if such service is voluntarily discontinued by the owner of any such d"elling, city refuse collection service shall no longer be available to such dwelling." The Mayor declared the rmtion carried. raved and sec- orded that the ordinance anerding Section 15-62(a) of the City Code of Ordinances, relating to refuse collection, to establish knits on refuse pick up service, as anaded, be given second vote for pas- sage. The Payor declares the motion carriai. Mored and seconded to adjourn. A more corplete description of Council activi- ties is on file in the office of the City Clerk. /(>LK4-u,i , s/WILLIIM I A%ERISCO, MAYOR II /s/rW2IAN K. KAfQ2 TfYCLERK acca,J 7/ Submitted far publication 4/17/86 01 r - COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES April 8, 1986 Iowa City Council, reg. mtg., 4/8/86, 7:30 PM at the Civic Center. Mayor Ambrisco presiding. Councilmembers present: Ambrisco, Baker, Courtney, Dickson, McDonald, Strait, Zuber. Absent: None. Staffinembers present: Hell ing, Vitosh, Timmins, Karr, Donner, Franklin, Trueblood, O'Malley, Rockwell, Schmadeke. Council minutes tape recorded on Tape 86-C29, Side 2, 304 -End; 86-C36, Sides 1 and 2; 86-C37, Side 1, 1-126. The Mayor read the proclamation marking the 100th ANNIVERSARY OF SEARS ROEBUCK AND COMPANY, Richard Huitzinga accepted and presented a hardbound copy of Sears 100th Commemorative Catalog for the Public Library; April 5-12, 1986 as WEEK OF THE YOUNG CHILD, Beth Kemp accepting; April 13-19, 1986 as MEDICAL LABORATORY WEEK, Susan Butters accepting. Moved by Strait seconded by Zuber, that the following iand/orms and adrecommen- dations in the Consent Calendar be received, or approved, as presented: Approval of Official Council Actions of the regular meeting of 3/25/86, as published, subject to correction, as recommended by the City Clerk. Minutes of Boards and Commissions: P&Z Comm. - 3/5/86, 3/20/86; Riverfront Comm. - 3/5/86; Civil Service Comm. - 3/18/86; Bd. of Library Trustees - 3/27/86; Housing Comm. - 3/11/86; Design Review Comm. -3/19/86; Mayor's Youth Employment Bd. - 3/12/86. Motions: Refund portion of Class C Beer Permit to Robert D. Finley dba Bob's Beer Mart, 1910 South Gilbert Street. To cancel Sunday Sales permit for Copper Dollar of Iowa City, Inc. dba Copper Dollar, 211 Iowa Avenue. Approving Class C Liquor License and Sunday Sales for Kitty Hawk Co., Inc. dba The Kitty Hawk, 1012 Gilbert Court. Approving Class C Beer Permit and Sunday Sales for Stephen P. Lenoch dba Leo's Standard Service, 130 N. Dubuque. Approving Class C Liquor License for Small Enterprises Ltd., dba Billaro's Bar, 1210 Highland Court. Approving Class C Liquor License for Lenny's Ltd. dba Lenny's, 122 Wright Street. Approving Sunday Sales Permit for James A. Mondanaro dba Givanni's Italian Cafe, 109 E. College Street. Resolutions: RES. 86-97, Bk. 90, p. 322, REFUND A CIGARETTE PERMIT. ING ITARY SEWER AND STORMBSEWER IMPROVk. EMENTS2for Dean 0 OakesTHE Third THE d Addition. RES. 86-99, Bk. 90, p. 324, APPROVING THE PAVING IMPROVEMENTS for Dean Oakes Third Addi- tion. Correspondence: Johnson County Chapter of the American Red Cross expressing appreciation for financial support. Items referred to the Acting City Mgr.: Downtown Association regarding Sidewalk Cafes; Darby R. Smith requesting that a street light or security light be installed at Fairmeadows Park; Resources Conservation Commission requesting funds to cover the expenses of a presentation by Wes Birdsall, copy of reply attached; Moe Toomer regarding the insurance limits required for taxicabs with a survey of city insurance requirements attached; Leonard Yeggy r - Council Activities April 8, 1986 Page 2 regarding herbicides and insecticides used on lawns; Irene E. Murphy regarding transit passes for elderly and handicapped. Memo from the Civil Service Commission submitting certified lists of applicants for the following positions: Maintenance Worker I/Streets; Fire Captain/Fire Dept.; Fire Lieutenant/Fire Dept.; Transportation Planner/Planning and Program Development. Memo from the Traffic Engr. regarding parking on Gilbert Street. Applications for the Use of Streets and Public Grounds: Peg McElroy for the 10th Annual Hospice Road Races on 10/19/86, approved; Patricia Van Eck for the use of public property for the Memorial Day Services on 5/26/86, approved; Sherry King for the Mother's Day Run on 5/11/86, approved. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. A public hearing was held on an ordinance to establish the name of Old Highway 218 South. No one appeared. A public hearing was held on an ordinance to amend the Zoning Ordinance to regulate Monument Signs in the CB -10 Zone. No one appeared. A continuation of a public hearing was held on amendments to Chapter 27, Division 2, Large Scale Non -Residential Development Regulations. Tom Sumny, representing the Chamber of Commerce Economic Development Committee and Bob Dewitt, representing BDI, appeared and urged passage of the amendments. Moved by Zuber, seconded by Dickson, to adopt RES. 86-100, Bk. 90, pp. 325-326, TO APPROVE THE PRELIMINARY PLAT OF SOUTHWEST ESTATES, PART 2. The Mayor declared the resolution adopted, 6/1, with the following division of roll call vote: Ayes: Courtney, Dickson, McDonald, Strait, Zuber, Ambrisco. Nays: Baker. Moved by McDonald, seconded by Dickson, to adopt RES. 86-101, Bk. 90, p. 327, SETTING A POLICY THAT NO PUBLIC IMPROVEMENTS OTHER THAN ROUTINE MAINTE- NANCE BE MADE TO ROHRET ROAD WEST OF FREEWAY 218 OR TO SLOTHOWER ROAD UNTIL 1998 OR LATER. Linda Dyer, 4115 Rohret Rd., appeared to express concerns for future assessments and upgrades to Rohret Road. Staffinember Franklin outlined the procedure previously followed by the City in assessing for street im- provements. Councilmember Baker explained his reasons for his vote on the previous item. The Mayor declared the resolution adopted, 6/1, with the following division of roll call vote: Ayes: Dickson, McDonald, Strait, Zuber, Ambrisco, Baker. Nays: Courtney. A public hearing was held on intention to issue Industrial Development Bonds (Blooming Prairie Warehouse Project). No one appeared. Moved by Zuber, seconded by Dickson, to adopt RES. 86-102, Bk. 90, pp. 328-330, ADJOURNING TO 4/22/86, THE PUBLIC HEARING AND THE DECISION WHETHER OR NOT TO PROCEED WITH THE ISSUANCE AND SALE OF NOT TO EXCEED $200,000 AGGRE- GATE PRINCIPAL AMOUNT OF INDUSTRIAL DEVELOPMENT REVENUE BONDS (BLOOMING bi r Council Activities April 8, 1986 Page 3 PRAIRIE WAREHOUSE PROJECT) OF THE CITY OF IOWA CITY. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. A public hearing was held on intention to issue Industrial Development Revenue Bonds (Millard Warehouse Project). Lynn Mulherrin, atty. for Millard Warehouse, appeared with plans for the proposed project and outlined possible future expansions. Moved by Dickson, seconded by Courtney, to adopt RES. 86-103, Bk. 90, pp. 331-334, ADJOURNING TO 4/22/86, THE PUBLIC HEARING AND THE DECISION WHETHER OR NOT TO PROCEED WITH THE ISSUANCE AND SALE OF NOT TO EXCEED $1 MILLION AGGREGATE PRINCIPAL AMOUNT OF INDUSTRIAL DEVELOPMENT REVENUE BONDS SERIES A (MILLARD WAREHOUSE, IOWA CITY PROJECT) OF THE CITY OF IOWA CITY. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor de- clared the resolution adopted. A public hearing was held on the issuance of not to exceed $1,665,000 Parking System Revenue Bonds. Vitosh noted the actual issuance amount would be $1,575,000. No one appeared. Moved by McDonald, seconded by Courtney, to adopt RES. 86-104, Bk. 90, pp. 335-338, INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE ISSU- ANCE OF ONE $1,665,000 PARKING SYSTEM REVENUE BONDS. The Clerk noted the amount was a not -to -exceed amount. Baker questioned the duration of the December 1985 decision by Council to transfer a lump sum from the parking reserve fund into transit and raise parking rates a nickel which is earmarked for transfer into the transit fund. The majority of Council agreed the transfer from the parking reserve was a one time transfer, and the transfer of monies generated from the nickel increase was approved only through FY87. Transfers of future years revenues will be discussed with each year's budget. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. A public hearing was held on Iowa City Transit's FY87 Application for Iowa DOT State Transit Assistance. No one appeared. The Mayor announced the following vacancy: Riverfront Comm. - one va- cancy for an unexpired term ending 12/1/88, for a representative of the University of Iowa. This appointment will be made at the 5/20/86, meeting of the City Council. Councilmember Courtney acknowledged a letter he received from Goodwill Industries requesting the City study the intersection of First Avenue and Mall Drive due to the increase in commercial development, speed and confusion over the right-of-way. Staff will follow-up. Baker announced a "USO Cam- paign and urged citizens to report any "Unsightly Stationary Objects" dis- guised as newspaper vending machines. Strait inquired as to the status of the cleaning up around Russell's Salvage on the south entrance to the city. r Council Activities April 8, 1986 Page 4 City Atty. Timmins stated he was working with the Planning Dept, on a recom- mendation. Strait questioned the status of the Spruce Street Project and the Virginia Drive Project. Public Works Dir. Schmadeke reported work should be completed on the Spruce Street Project by the 20th of May and work begun on the Virginia Drive Project this spring. The Acting City Mgr. noted his memo regarding the Recreation Deficit and asked for concurrence with his recommendation that the Recreation Superinten- dent position currently vacant until July 1 be filled as soon as possible. Council agreed to the recommendation. Helling noted the other vacant posi- tion, Recreation Supervisor, would not be filled at this time. Recommendations of Boards and Commissions noted as follows: Recommenda- tion of the Parks and Recreation Commission that the name of Mesquakie Park be changed to Pleasant Harris Park, and that the name change be historically documented. Council concurred and the staff will initiate the proper proce- dures. Recommendation of the Design Review Committee: That the City Council adopt a Design Review Code for all exterior construction and signage in the CB -10 and CB -2 zones, and that this Code be administered by a Design Review Commission. Further, the Design Review Code should incorporate language whereby attention is given to the following: (1) the building/signage permit process is streamlined; (2) one or more representatives of downtown business interests are included on the review commission; (3) a design review handbook is published and distributed by the City. The Design Review Committee also requests that the City Council schedule some time at an informal meeting to discuss the recommendation above with the Committee members. Larry Eckholt, Chairman of the Design Review Committee appeared. The Council will meet with Design Review at an upcoming informal session. Moved by Zuber, seconded by Strait, to adopt RES. 86-105, Bk. 90, pp. 339-345, AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO A 28E AGREEMENT AMONG THE CITY OF IOWA CITY AND CERTAIN OTHER CITIES AND INDE- PENDENT FIRE DISTRICTS FOR MUTUAL FIRE AID PROTECTION IN AND SURROUNDING JOHNSON COUNTY, IOWA. Council complimented staff on the agreement. Affirma- tive roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Strait, seconded by Courtney, to adopt RES. 86-106, Bk. 90, pp. 346-349, CALLING A SPECIAL CITY ELECTION UPON THE PROPOSAL TO ISSUE BONDS FOR THE RENOVATION OF THE CITY PARK POOL FACILITY AND FOR THE CONSTRUCTION OF A JOINT INDOOR SWIMMING POOL FACILITY AT MERCER PARK, for $3,725,000 on June 3, 1986. Baker questioned when details of the agreement with the School Dis- trict would be discussed. McDonald noted an earlier discussion stating the agreement would be done immediately after the election if the bond question is approved. Council discussed possible provisions of the agreement. Randy Jordison, Co-chair of the Swimming Pool Committee and School Board member appeared and thanked the City for their cooperation. The Mayor thanked the Committee for their time and efforts toward the project. Affirmative roll call vote unanimous, 7/O, all Councilmembers present. The Mayor declared the resolution adopted. r Council Activities April 8, 1986 Page 5 Moved by Zuber, seconded by Dickson, to adopt RES. 86-107, Bk. 90, p. 350, ENGAGING AUDITOR FOR YEAR ENDING JUNE 30, 1986. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. Moved by Strait, seconded by Dickson, to adopt RES. 86-108, Bk. 90, P. 351, AUTHORIZING BICYCLE SALE. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the resolution adopted. The Mayor announced the next item on the agenda was an ordinance to amend the Refuse Collection/Pick Up Service. Moved by Zuber, seconded by Strait, to amend the ordinance by deleting the definition of Multiple Housing Facil- ity. Affirmative roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Zuber, seconded by Strait, to amend by adding the following to proposed 15-62(a): "Those dwellings receiving City refuse collection service on the effective date hereof, and which would not receive such service under the terms of this ordinance, may continue to receive City refuse collection service, but if such service is voluntarily discontinued by the owner of any such dwelling, city refuse collection service shall no longer be available to such dwelling." Affirma- tive roll call vote unanimous, 7/0, all Councilmembers present. The Mayor declared the motion carried. Moved by Zuber, seconded by Strait, that the ordinance amending Section 15-62(a) of the City Code of Ordinances, relating to refuse collection, to establish limits on refuse pick up service, as amended, be given second vote for passage. Affirmative roll call vote unani- mous, 7/0, all Councilmembers present. The Mayor declared the motion car- ried. Moved by Zuber, seconded by Courtney, to adjourn, 8:55 p.m. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. v03fillt7■.1:1:1:7td 11L11� �;1 I"IQ�L Y<U�:IYI17GiII17�S1:\Gl: r OFFICIAL COKIL ACTIONS - 4/15/86 The cost of publishing the following Wmeedintgs d claim is f Qmlative cost for this calendar year r seri ication is $ Ione City Council, spec. mtg., 4/15/86, 6:30 pm. at the Civic Canter. Mayor Anbrisco presiding. Councilrterbes present: Arbrisco, Baker, Courtney, Dickson, McDonald, Strait, Zuber. Absent: none. Mored and seconded to adopt RFS. 85-109, TO APPROVE T1E ACTION OF 11E FINANCE DIRECTOR IN THE S41E OF f1,575,000.PARKM SYSTEM REVENIE BANS, io Clayton Brown 8 Associates for the net interest rate of 7.8412X. City Financial Advisory Wayne B,Mraaff present for discussion. Moved and seconded to adjourn to informal ses- sion. A more canplete description of Council activi- ties is on file in the office of tie City Clerk. s/WILLIAM J. AMBRISCO, MAYOR s/MARIAN K. KARR, CITY CLEW Sbnitted for publication 4/17/85. r COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES April 15, 1986 Iowa City Council, spec, mtg., 4/15/86, 6:30 p.m. at the Civic Center. Mayor Ambrisco presiding. Councilmembers present: Ambrisco, Baker, Courtney, Dickson, McDonald, Strait, Zuber. Absent: none. Staffinembers present: Melling, Vitosh, Timmins, Karr, O'Malley. Council minutes tape recorded on Tape 86-C37,.Side 1, 126-240. Moved by McDonald, seconded by Zuber, to adopt RES. 86-109, Bk. 90, pp. 352-354, TO APPROVE THE ACTION OF THE FINANCE DIRECTOR IN THE SALE OF $1,575,000 PARKING SYSTEM REVENUE BONDS, to Clayton Brown & Associates for the net interest rate of 7.8422%. City Financial Advisory Wayne Burggraaff present for discussion. The Mayor declared the resolution adopted, 6/1, with the following division of roll call vote: Ayes: Courtney, Dickson, McDonald, Strait, Zuber, Ambrisco. Nays: Baker. Moved by Strait, seconded by Dickson, to adjourn to informal session, 6:40 p.m. The Mayor declared the motion carried unanimously, 7/0, all Councilmembers present. WILLIAM J. AMBRISCO, MAYOR r- COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES APRIL 22, 1986 Iowa City Council, reg. mtg., 4/22/86, 7:30 P.M. at the Civic Center. Mayor Ambrisco presiding. Councilmembers present: Ambrisco, Baker, Courtney, Strait, Zuber. Absent: Dickson, McDonald. Staffinembers pres- ent: Helling, Vitash, Timmins, Karr, Gannon, Milkman, Franklin, O'Malley, Trueblood, Donner. Council minutes tape recorded on Tape 86-C37, Side 1, 240 -End and Side 2, 1 -End; 86-C42, Side 1, 1-87. The Mayor proclaimed this year as IOWA HOMECOMING 1986 and YOUTH EMPLOYMENT WEEK, April 20-26, 1986. The Mayor presented Youth Awards as follows: Outstanding_EEn_roll�ees - Matt Belair, Darrell Chiavetta, Diana O'Leary, YuE e>f mar in exorable Mention With Distinction - Mort McElderry and Carrie Otting. —R—onorable Mention - Greta Carson and Deanne Funk. Outstanding Worksite 5u 2rvis_o_rs - IdBrunner and Kathy Van Heel, Johnson County ' oris ce a�Zinda Schlabach, HACAP Headstart. Honorable Mention With Distinction - Jo Ball, Iowa City Police Department Records and Connie Tiffany, Iowa City Public Library. The Mayor noted the fine job done by Mayor's Youth Employment Director Peg McElroy. The Mayor proclaimed SPRING CLEANUP DAY 1986 - April 27, 1986, members of Alpha Phi Omega accepting; HIGH BLOOD PRESSURE WEEK, May 5-9, 1986, Jerry Mumford accepting; NURSES' WEEK, May 5-11, 1986, Mary McCarthy accepting; ARBOR DAY, April 25, 1986. The Mayor announced a correction to the Council Minutes of 4/8/86 to include the Parks & Recreation Commission minutes of 3/12/86. Moved by Strait, seconded by Baker, that the following items and recommendations in the Consent Calendar be received, or approved, and/or adopted as amended: Approval of Official Actions of the regular meeting of 4/8/86 and the special meeting of 4/15/86, as published, subject to correction, as recommended by the City Clerk. Minutes of Boards and Commissions: Airport Comm. - 3/12/86; CCN Como. - 3/18/86; Historic Preservation Comm. - 3/12/86; Bd. of Adjust- ment - 2/12/86, 3/12/86; Human Rights Comm. - 2/24/86; P&Z Comm. -4/3/86. Permit Motions: Cancel Sunday Sales (beer only) for Richard James Hamann dba Wine Warehouse Inc., 409 South Gilbert Street. Approving Class C Liquor License and Sunday Sales for Kennedy Investments Inc., dba The Vine Tavern, 330 E. Prentiss/529 S. Gilbert. Approving a Class C Beer Permit and Sunday Sales for Thomas E. Harris dba Harris Discount, 71 Commercial Drive. Motions: Approving disbursements in the amount of $1,817,388.64 for the period of 3/1 thru 3/31/86, as recommended by the Finance Director, subject to audit. Correspondence: Johnson County Auditor acknowledging receipt of the City's request to hold a special election concerning the swimming facility bond issue. George Lopos regarding the Iowa City Airport. bl MINUTES COUNCIL ACTIVITIES APRIL 22, 1986 PAGE 2 Larinda Fuller regarding the proposed swimming facilities project, referred to City Mgr. for reply. Letters regarding the proposed designation of the northside residential area as a Local Historic District from: Susan Simon, Lyle Seydel. Herbert M. Lyman regarding Scott Boulevard, referred to the City Mgr. for reply. Applications for the Use of Streets and Public Grounds: Ralph H. Rieks for the Ronald McDonald House Walk/Run to be held on 6/1/86, approved. Jean Robinson for a "Farms Not Arms" Walk on 5/3/86, ap- proved. Bruce Reynolds to hold the Old Capitol Criterium on 4/27/86, approved. Patrick McNamara for the use of Blackhawk Minipark by the Central American Solidarity Committee on 4/12/86, approved. John Bandy for permission to picket the Emma Goldman Clinic on 4/12/86, approved. Affirmative roll call vote unanimous, 5/0, Dickson, McDonald absent. The Mayor declared the motion carried. Moved by Zuber, seconded by Courtney, that the ordinance to establish the name of Old Highway 218 South, be given first vote for passage. Af- firmative roll call vote unanimous, 5/0, Dickson, McDonald absent. The Mayor declared the motion carried. Moved by Courtney, seconded by Zuber, that the ordinance to amend the Zoning Ordinance to regulate monument signs in the CB -10 Zone, be given first vote for passage. Baker stated his intention to vote favorably for this ordinance. Affirmative roll call vote unanimous, 5/0, Dickson, McDonald absent. The Mayor declared the motion carried. Moved by Strait, seconded by Zuber, that the ordinance to amend Chap- ter 27, Division 2, Large Scale Non -Residential Development Regulations, be given first vote for passage. Affirmative roll call vote unanimous, 5/0, Dickson, McDonald absent. The Mayor declared the motion carried. Moved by Strait, seconded by Baker, to submit to the Johnson County Bd. of Supervisors the recommendation of the Planning and Zoning Commis- sion that the request to rezone 38.5 acres in Johnson County from A-1 to RS north of Rapid Creek and east of Highway 1 was found inconsistent with the existing Area 4 Fringe Area Policy Agreement. The Mayor declared the motion carried unanimously, 5/0, Dickson, McDonald absent. A public hearing was held on the proposal to issue not to exceed $1 Million Aggregate Principal Amount of Industrial Revenue Bonds (Millard Warehouse, Iowa City Project). No one appeared. Moved by Zuber, seconded by Courtney, to adopt RES. 86-110, Bk. 90, pp. 355-359, TO PROCEED WITH THE ISSUANCE AND SALE OF NOT TO EXCEED $1 MILLION AGGREGATE PRINCIPAL AMOUNT OF INDUSTRIAL REVENUE BONDS (MILLARD WAREHOUSE, IOWA CITY PROJECT) SERIES A OF THE CITY OF IOWA CITY, IOWA. Affirmative roll call vote unanimous, 5/0, Dickson, McDonald absent. The Mayor declared the resolution adopted. r MINUTES COUNCIL ACTIVITIES APRIL 22, 1986 PAGE 3 A public hearing was held on the proposal to issue not to exceed $200,000.00 Aggregate Principal Amount of Industrial Revenue Bonds (Bloom- ing Prairie Warehouse, Inc. Project). No one appeared. Moved by Courtney, seconded by Zuber, to adopt RES. 86-111, Bk. 90, pp. 360-364, APPROVING PROCEEDING WITH THE ISSUANCE AND SALE OF NOT TO EXCEED $200,000.00 IN AN AGGREGATE PRINCIPAL AMOUNT OF INDUSTRIAL DEVELOP- MENT REVENUE BONDS (BLOOMING PRAIRIE WAREHOUSE, INC. PROJECT) OF THE CITY OF IOWA CITY, IOWA. Baker requested that Council review site plans for all IRB projects at the public hearing. Affirmative roll call vote unani- mous, 5/0, Dickson, McDonald present. The Mayor declared the resolution adopted. William Coen, Senior Center Commission member, reported that the Center will be distributing a list of senior citizen discounts and serv- ices along with their - May newsletter; informed Council of the April 29 Head -to -Toe Health Screening; reminded Council May was Arthritis Month; and noted the 44th anniversary of the founding of the Naval pre-flight school at the University of Iowa. Councilmember Strait questioned when the part-time volunteer specialist would be hired. The Acting City Man- ager stated advertising would begin the end of the week with a hire date of July 1. Moved by Strait, seconded by Baker, to appoint Maris Snider, 300 Melrose, for a three-year term ending 7/1/89, on the Committee on Conmu- nity Needs Comm. The Mayor declared the motion carried unanimously, 5/0, Dickson, McDonald absent. Councilmember Baker requested that the next year's Council budget include Councilmember Courtney. Baker noted the advertisement for an Asst. Transportation Planner and questioned the opening. The Acting City Manager explained that the Assistant had been promoted to Transportation Planner and that the decision to fill the Assistant position was made by the Johnson County Council of Governments Board. Baker requested a clari- fication on the bidding of the City's microcomputers. Acting Asst. City Manager Vitosh and Acting Finance Director O'Malley outlined the proce- dure. Strait inquired as to the Legal Department's role in the bidding process. Vitosh explained that the Legal Department would be reviewing the Purchasing Manual. Councilmember Strait requested a letter from the Mayor and a key to the City accompany the proclamation to Simon Estes. After discussion Council agreed the letter and proclamation would be sent urging him to visit Iowa City and a key would be presented during that visit. Strait asked the press to forward stories re Mr. Estes to him personally accompanied by a letter from the editor. The Mayor noted a memo from the Director of the Parks and Recreation Division stating that Iowa City has been awarded The Tree City U.S.A. Award for the sixth con- secutive year and urges the public to attend ceremonies on Friday, April 25, 1:00 p.m. at City Park. _A1 I MINUTES COUNCIL ACTIVITIES APRIL 22, 1986 PAGE 4 Moved by Zuber, seconded by Baker, to adopt RES. 86-112, Bk. 90, pp. 365-375, AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN AGREEMENT WITH NNW, INC. FOR ENGINEERING SERVICES FOR THE BRIDGE DECK REPAR PROJECTS 5/0,IDickson, McDonald 5absent. I AND IlThe Mayor declared the resolutiunanimous,). Affirmative roll call vot on adopted. Moved by Zuber, seconded by Courtney, to adopt RES. 86-113, Bk. 90, pp. 376-409, APPROVING THE RESIDENTIAL ACCESSIBILITY GRANT PROGRAM MANUAL AND AUTHORIZING THE CITY MANAGER OR HIS APPOINTED DESIGNEE TO ADMINISTER THE RESIDENTIAL ACCESSIBILITY GRANT PROGRAM FOR THE ELDERLY AND HANDICAPPED RSIENTS OF IOWA CITY. Affirmative roll l vote Dickson, McDonaldl absent. The Mayor declared there resolution unanimous, 5/0, Moved by Courtney, seconded by Zuber, to adopt RES. 86-114, Bk. 90, P. 410, AMENDING THE NUMBER OF POSITIONS IN THE RECREATION DIVISION, by reinstating the position of Recreation Superintendent prior to 7/1/86. Zuber noted the decision to reinstate this position early was based on the deficit in that department and would enable the Director time to deal with the deficit. The Acting City Manager stated a status report on the defi- cit would unanimous, vot e f o warden,to Cou ci ab entlyTheAtive Mayoradeclar dltheall resolue ld tion adopted. Moved by Strait, seconded by Zuber, that ORO. 86-3284, Bk. 27, pp. 37-41, AMENDING SECTION 15-62(A) OF THE CITY CODE OF ORDINANCES, RELATING TO REFUSE COLLECTION, TO ESTABLISH LIMITS ON REFUSE PICK UP SERVICE, be Mpassed ad adopted. Affirmative The Mayor declared lthe aordinance adopted. ll vote unanimous, 5/0, Dickson, Moved by Zuber, seconded by Courtney, to adjourn 8:25 P.M. The Mayor declared the motion carried unanimously, 5/0, Dickson, McDonald absent. MARI�, 4�jLK r - Informal Council Discussion April 21, 1986 Informal Council Discussion: April 21, 1986, at 7:00 p.m. in the Council Chambers at a Civic enter, Mayor Bill Ambrisco presiding. Council Present: Ambrisco, Zuber, Strait, McDonald, Dickson, Courtney, Baker (740 p.m.). Staff Present: Helling, Karr, Smith, Timmins, Franklin, Vitosh, Farmer, Fosse, Cain, Nugent, Barnes. Others Present: Design Review Committee: Eckholt, Seiberling, Novick, Summerwill. Tape-recorded: Reel 86-C40, Side 1, 19 -End, Side 2 1 -End; Reel 86-C41, i e n Side 2, 1-239. PLANNING AND ZONING MATTERS: A. Ordinance to establish the name of Old Highway 218 South. ido discus- sion. B. Ordinance to amend the Zoning Ordinance to regulate monument signs in the CB -10 zone. No discussion. C. Ordinance to amend Chapter 27 Division 2, Large Scale Non -Residential Development Regulations. Franklin said comments were received at the arT�ch anO April8th public hearings in favor of the proposed amendment and the Chamber of Commerce has requested that readings be waived. D. Recommendation of the Planning and Zoning Commission of the rezoning of 38.5 acres from A-1 to RS north of Ra id Creek Road and east of i way in Johnson _ounce ran m exp aine the property is locaated in thetwo-mile extraterritorial jurisdiction of the city covered by the Area 4 Fringe Policy Agreement, and the Planning and Zoning Commission reviewed the rezoning requests within the context of the existing policy. Franklin said Area 4 is currently being consid- ered for a new pol icy. In response to McDonald, Franklin said the County Zoning Commission has forwarded recommendations for a new Fringe Area 4 Policy to the Johnson County Board of Supervisors and the Iowa City Planning and Zoning Commission has recommended limited development with performance standards for Area 4. Franklin said information should be going to the Fringe Committee within one month. Strait inquired about the "no" vote by Planning and Zoning Commission member Susan Horowitz. Franklin said Horowitz voted "no" to indicate to Dean Oakes that the Commission was aware of his efforts to alter his development to fit the topography of the property. NORTH DUBUQUE SIDEWALK ASSESSMENTS: Reel 86-C40, Side I Farmer said the project extends from Highway 1/Dodge Street to the exist- ing pavement at Oakes Drive; costs 5212,000 if totally remove and replace; there are temporary construction easements; a portion of one property will I r- Informal Council Discussion April 21, 1986 Page 2 be purchased (Ruppert); and the alignment at Dodge/Dubuque Road and Bristol/Dubuque intersections will be changed. In response to McDonald, Farmer stated property owners will be assessed $42,000 for the sidewalk construction costs. Farmer stated before the project is approved, prop- erty owners will be notified by certified letters and a public hearing will be held. Farmer referred Councilmembers to the assessment schedule as outlined in Karr's April 18th memo regarding North Dubuque Road sidewalk assessment calendar and noted that six Councilmembers are needed to adopt a resolu- tion of necessity or seven Councilmember votes are required if 75% of the property owners object to the project. YOCUM PROPERTY: Reel 86-C40, Side 1 Bob Frees presented a petition signed by 82 area residents stating their objections to the nuisance and hazardous conditions on the property lo- cated at Kimball and Governor Street. Strait stated Timmins, Boothroy and he have all asked Yocum to clean up the construction material on the property and Yocum has said he will clean up the area. Timmins said any legal proceedings against Yocum would take a considerable amount of time, he is working with Yocum to get the site cleaned up, and the City does not have any standards for maintenance of construction sites. Timmins said he asked the Building Division to develop standards for the Building Code regarding maintenance of materials on construction sites. Frees stated there should be rules and regulations to prevent hazards at construction sites and to protect neighbors. COUNCIL TIME: Reel 86-C40, Side 1 1. In response to Dickson, Helling said the Traffic Engineer is confer- ring with the IDOT about markings in the median crossover for the Sunset Street intersection. 2. Zuber said he referred correspondence to the City Manager regarding a complaint that school children were cutting through private property to get to school. 3. Strait inquired about the status of the taxicab owners' request for lowering insurance costs. Helling stated Councilmembers previously decided to not make any changes so no formal action was required. 4. Ambrisco noted that Councilmembers received the April 18, 1986, memo from City Engr.Farmer regarding FAUS funding being available for the Dubuque Street Improvements Project. S. Helling stated Councilmembers received City Engr. Farmer's April 18th memo regarding railroad crossing improvements and recommended the City proceed with the improvements. Council agreed to proceed as proposed. s �6 _,A� r- Informal Council Discussion April 21, 1986 Page 3 APPOINTMENTS: CCN: Maris Snider. Reel 86-C40, Side 1 DESIGN REVIEW COMMISSION REGARDING DESIGN REVIEW CODE: Reel 86-C40, Side 2 Larry Eckholt, Chairman of the Design Review Committee, presented slides demonstrating the changes in the exterior of downtown buildings and store front signage in the 1970's and the 1980's. Eckholt referred Council - members to his April 18th memo and said Council needs to address what is the future of the Design Review Committee and the proposal to adopt a design review code. Joyce Summerwill, Design Review Committee member, stated a design review code would establish a consistent maintenance and upgrading of the Central Business District, protect neighboring busineses, and streamline the approval process. Summerwill noted that many communi- ties already have a design review code in place. Naomi Novick, Design Review Committee member, emphasized that design review should be a formal- ized process. Courtney asked wbat area of Iowa City would be covered by the proposed design review code. Eckholt explained the current resolution restricts the Design Review Committee's purview to urban renewal developments and the City Plaza in the downtown area and to plans involving IRBs*Eckholt said the Design Review Committee's recommendation is to adopt a design review code to include the CB -10 and CB -2 zones. McDonald stated the Design Review Committee and downtown business owners have established a good relationship and the area reviewed by the Design Review Committee should be expanded to include all businesses in the downtown area. Eckholt said the Design Review Committee is not an adversarial group and exercises compromise and negotiation when working with businesses. Councilmembers discussed the Design Review Committee's recommendations. McDonald asked if ordinance power is necessary. Eckholt said the Design Review Committee feels strongly that ordinance power is needed and the Design Review Committee should be established as a commission. Seiberling said the design review code should require plans for exterior modificatio- ns within the CB -10 and CB -2 zones to be reviewed by the Design Review Committee before a building permit is issued. Courtney raised concerns about creating additional delays to the building permit process. Baker stated the design review process could be established similar to the Historic Preservation Commission certification process. Ambrisco asked how the Design Review Committee has been so effective in previous years without a design review code. Eckholt explained the design review process was required when urban renewal development occurred. Eckholt stated that other buildings in the downtown areas should now be required to go through the design review process to upgrade the quality of the building in their visual design. In response to Ambrisco, Eckholt said without an ordinance the Design Review Committee could still have a positive impact but design review would be optional. I - ,G _41 r Informal Council Discussion April 21, 1986 Page 4 Dean Thornberry, representing the Downtown Association and Chamber of Commerce, stated the Downtown Association and Chamber would like to be informed about what area the proposed design review code would encompass. Dickson asked if the design review code would review previous construction changes. Novick stated the design review code would apply to any exterior building changes that would require a new building permit. Zuber raised concerns about expanding the area, the use of additional staff time, and redelegation of Council powers. Thornberry said the Downtown Association and Chamber of Commerce members will be polled. Cain explained the design review code would include an appeal procedure. McDonald suggested the Design Review Committee be established as a perma- nent commission and the area be expanded to include the Central Business District. Timnins stated the Design Review Committee does have review powers under the City Plaza ordinance and the Design Review Committee functions continue as long as the urban renewal covenances are in effect. Baker said the Urban Environment Ad Hoc Committee is considering a recom- mendation to consolidate boards and ccounissions such as the Historic Pres- ervation Commission and the Design Review Committee to eliminate double reviews. Baker raised concerns about just extending the area of the design review without the power of ordinance. Ambrisco stated the dialogue between the Council and the Design Review Committee has been opened and individual property owners, the Downtown Association and Chamber should be involved in future discussions. Avmbrisco asked the Design Review Committee to formulate specific considerations for Council. Eckholt said the Design Review Committee will establish an agenda for future discussion with Council. Meeting at 8:50 P.M. -I—-WU of