HomeMy WebLinkAbout1986-04-22 Resolution05
Posted: 4/18/80 ? 3:5; p.m. did
Removed: 1/23/86 d 8:30 a.m. did
(This Notice to be Posted)
NOTICE AND CALL OF COUNCIL MEETING
Governmental Body: The City Council of
Iowa City, Iowa.
Date of Meeting: April 22 1986.
Time of Meeting: 7:30
P.M.
Place of Meeting: Council Chambers
Civic Center
Iowa CIty, Iowa
PUBLIC NOTICE IS HEREBY GIVEN that the above-mentioned governmental
body will meet at the date, time and place above set out. The tentative agenda
for said meeting is as follows:
1. Public Hearing and Resolution to Proceed with the Issuance
and Sale of Not to Exceed $1,000,000 Aggregate Principal Amount of
Industrial Revenue Bonds, (Millard Warehouse, Iowa City Project)
Series A of the City of Iowa City, Iowa.
2. Such additional matters as are set forth on the additional
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page(s) attached hereto (attach copy of agenda).
This notice. is given at the direction of the Mayor, pursuant to
Chapter 21A, Iowa Code, as amended, and the local rules of said governmental
body.
Clerk of the City of Iowa City, Iowa
05a Iowa City, Iowa
The City Council of Iowa City, Iowa, met in regular session on the
22nd day of April , 1986, at 7:30 P.M. at the City Hall in the City.
The meeting was called to order by Ambrisco , Mayor, and to roll call,
the following named Council Members werepresentvnbrisco, Baker, Courtney,
Strait, Zuber.
Absent: Dickson, McDonald.
The Council investigated and found that notice of intention to issue
not to exceed $1,000,000 Industrial Development Revenue Bond (Millard Warehouse,
Iowa City Project), Series A, had, as directed by the Council, been duly given
according to law and a hearing held thereon and the Council determined to
proceed with the issuance of such Bonds. Council Member Zuber
introduced and caused to be read a Resolution entitled:
86-110
"Public Hearing and Resolution to Proceed with the Issuance
and Sale of Not to Exceed $1,000,000 Aggregate Principal
Amount of. Industrial Revenue Bonds, (Millard Warehouse, Iowa
City Project) Series A of the City of Iowa City, Iowa'
and moved its adoption, which motion was seconded by Council Member Courtney
After due consideration of said Resolution by the Council, the Mayor put the
question on the motion and upon the roll being called, the following named
Council Members voted:
AYES: Ambrisco, Baker, Courtney, Strait, Zuber.
NAYES:
ABSENT: Dickson McDonald
Whereupon, the Mayor declared said Resolution duly adopted and signed
his approval thereto.
Upon motion and vote the meeting adjourned.
�
ayor
ATTEST:
TOAA)
City Clerk
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RESOLUTION NO. 86"110
PUBLIC HEARING AND RESOLUTION TO PROCEED WITH THE ISSUANCE
AND SALE OF NOT TO EXCEED $1,000,000.00 AGGREGATE PRINCIPAL
CI PROJECT)STRIAL SERIES AEOFNUE THEBONDS CITY' OFr'IOWARCITY, IWAREOWA. IOWA
WHEREAS, the City of Iowa City, Iowa (hereinafter referred to as the
"City"), is a municipal corporation organized and existing under the laws and
constitution of the State of Iowa, and is authorized and empoweredby
hap er
419 of the Code of Iowa (hereinafter referred to as the "Act"), e
bonds for the purpose of acquiring, constructing, improving or equipping
facilities for the use of any industry or commercial
which are suitable
distributing products
enterprise engaged in processing, storing, warehousing or
of agriculture which will be located within the corporate boundaries of the City
the proceeds of the
(hereinafter referred to as the "Project"), and to loan
y, a Nebraska General Partnership,
Bonds to Millard Warehouse, Iowa Cit
(hereinafter referred to as the "Company") for the purpose of constructing and
improving the Project; and
WHEREAS, the City is authorized by the Act to issue Industrial i
mortgage on all or any part of the
Development Revenue Bonds secured by a
r� Project acquired, constructed, improved, or equipped, through the issuance of
Ind payable solely out of the revenues derived from of
such revenue bonds the
Project; and
I on the proposal to issue not to exceed
WHEREAS, a Notice of Hearing
Development
$1,000,000.00 aggregate principal amount of Industrial o Revenue
uCity
Bonds, (Millard Warehouse, Iowa City Project) Series A (the "Bonds")
of Iowa City, Iowa, has been published as required by law; and
WHEREAS, the City has been requested by the Company to authorize and
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issue its Industrial Development Revenue Bands pursuant to the provisions of the
Act for the purpose of defraying the cost of the acquisition, construction,
improving and equipping of the Project; and
WHEREAS, the City has passed a certain Resolution No. 86-56,
authorizing the is of certain Industrial Development Revenue
Bonds
snd
(Millard Warehouse, Iowa City Project) an amount not to exceed $1, ,
WHEREAS, in conjunction with the aforementioned Resolution, the City
entered into a Memorandum of Agreement dated March 11, 1986 with the Company to
document the interests of the parties; and
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WHEREAS, the City has determined that the amount necessary to defray
the cost of acquiring, constructing, improving and equipping the Project,
including necessary expenses incidental thereto, will require the issuance by
the City of an amount not to exceed $1,000,000 aggregate principal amount of its
Industrial Development Revenue Bonds pursuant to the provision of the Act; and
WHEREAS, the Bonds, whether one or more, if issued, shall be limited
obligations of the City, and shall not constitute nor give rise to pecuniary
liability of the City or a charge against its general credit or taxing powers,
and the principal of and interest on the Bonds shall be payable solely out of
the revenues derived from the Project to be financed by the Bonds; and
WHEREAS, notice of intention to issue $1,000,000 Industrial
Development Revenue Bonds, (Millard Warehouse, Iowa City Project) Series A, has,
as directed by the Council of the City, been duly given in compliance with the
Act and Section 103(k) of the Internal Revenue Code, as amended; and
WHEREAS, a public hearing has been held on the proposal to issue such
Bonds at the time and place as specified in said notice and all objections or
other comments relating to the issuance of such Bonds have been heard.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA,
AS FOLLOWS;
Section 1. That is is hereby determined that it is necessary and
advisable that the City proceed with the issuance of Industrial Development
Revenue Bonds, (Millard Warehouse, Iowa City Project) Series A, of the City in
an amount not to exceed $1,000,000 aggregate principal amount, as authorized and
permitted by the Act to finance the cost of the Project to that amount upon
terms and conditions mutually acceptable to the City and the Company.
Section 2. That at the public hearing conducted by this City Council
as required by the Act and Section 103(K) of the Code and pursuant to published
notice, all persons who appeared were given an opportunity to express their
views for or against the proposal to issue said Bonds and it is hereby
determined that any and all objections to the issuance of said Bonds are hereby
overruled.
Section 3. That it is hereby determined (i) that a general functional
description of the type and use of the Project has been accurately described in
said notice of hearing and is hereby approved; (11) that the maximum aggregate
face amount of the Bonds has been accurately described in said notice of hearing
and is hereby approved; (111) that the initial owner, operator or manager of the
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Project has been accurately described in said notice of hearing and is hereby
approved; and (iv) that the prospective location of the Project has been
accurately described in said notice of hearing and is hereby approved.
Section 4. That the Mayor, the Clerk and the attorneys for the City
are hereby authorized and directed to do any and all things deemed necessary in
order to effect the accomplishment of the Project and the issuance and the sale
of the Bonds.
Section 5. That the attorneys for the City shall approve all
agreements to be entered into in connection with the issuance of the Bonds prior
to due consideration by the City Council and execution by the Mayor and Clerk
and such agreements shall be authorized and approved by this City Council after
approval by the attorneys for the City and after due consideration prior to
their execution by the City.
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Section 6. That said Bonds, if issued, and the interest thereon, will
be payable solely out of the revenues derived from the financing of said
� Project and shall never constitute an indebtedness of the City of Iowa City,
I` Iowa within the meaning of any state constitutional provision, or statutory
I limitation, and shall not constitute or give rise to a pecuniary liability of
said City of Iowa City, Iowa, or a charge against its general creditor or taxing
powers.
Section 7. That all resolutions and parts thereof in conflict
herewith are hereby repealed to the extent of such conflict.
Section B. That this Resolution shall become effective immediately
upon its passage and approval.
PASSED AND APPROVED this 22nd day of April 1986.
ATTEST:
h, -f -Keti•� l�ucy—
City Clerk Mayor
(S EA L)
I, the undersigned, being first duly sworn, do hereby depose and
certify that I am the duly appointed, qualified, and acting Clerk of the
aforementioned City and that as such I have in my possession or have access to,
the complete corporate records of said City and of its Council and officers;
3
//
nscript
attached
the
corporatevrecords; ands t said transcript hereto dh
that I carefully compared the cript heetoattachedisiatrue,acorrectd
and complete copy of all the corporate records in relation to the Resolution to
proceed with the issuance and sale of not to exceed $1,000,000 aggregate
principal amount of Industrial Development Revenue Bonds, (Millard Warehouse,
Iowa City Project) Series A.
WITNESS my hand and the corporate seal of said City hereto affixed
this 22nd day of April 1966.
(S E A L)
City Clerk
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Proceedings to Proceed with Issuance and Sale
Iowa City, Iowa
April 22, 1986
The City Council of Iowa City, Iowa, met in regular session on the
22nd day of April, 1986 at 7:30 o'clock p.m. at the Civic Center in the City
pursuant to law and to the rules of said Council. The
Mmeetinayor,inwthecalled
Chairtand
order and there were present Ambrisco ,
the following named Council members:
Ambrisco, Baker, Courtney, Strait, Zuber.
Absent: Dickson, McDonald.
The City Council investigated and found that
1986Notice
(BloominglPrentienWare-
to
issue Industrial Development Revenue Bonds,
Series
hadasdirectedbythe CityCouncil, been housele) in the aggregate
csn duly givenaccording
amount not to x toelaw200,000.00
The public hearing on the proposal to issue such Bonds had, as specified
in the Notice, been held on April 8, 1986 at 7:30 o'clock p.m. and then adjourned
to this time and place. The Mayor announced that all local residents attending
the adjourned hearing would now be given an opportunity to express their views
for or onds. The
attendingathetadjournedosal to hearingissue te expressedBtheir viewsfasllocal residents
the follows:
N/A
713
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After all local residents who appeared at the hearing who desired to
do so had expressed their views for or against the proposal to issue the Bonds,
Council Member Courtney introduced a Resolution entitled:
8G-111
Resolution approving proceeding with the issuance and sale of
not to exceed $200,000.00 in an aggregate principal amount of
Industrial Development Revenue Bonds (Blooming Prairie Warehouse,
Inc. Project), of the City of Iowa City, Iowa.
and moved its adoption, seconded by Council Member Zuber
After due consideration of said Resolution by the Council, the Mayor put the
question on the motion and upon the roll being called, the following named
Council members voted:
Ayes: Baker, Courtney, Strait, Zuber, Ambrisco.
Nays: None
Absent: Dickson, D1cDonald
Whereupon the Mayor declared said Resolution duly adopted and approval
was signed thereto.
Upon motion and vote the meeting adjourned.
Attest:
�C.srnos�-A . 4 1a J
City Clerk
(SEAL)
MayorMayor
7/3
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86-111
Resolution approving proceeding with the issuance and sale of
not to exceed $200,000.00 in an aggregate principal amount of
Industrial Development Revenue Bonds (Blooming Prairie Warehouse,
Inc. Project), of the City of Iowa City, Iowa.
WHEREAS, the City of Iowa City, Iowa, in the County of Johnson, State
of Iowa (the "Issuer") is an incorporated municipality authorized and empowered
by the provisions of Chapter 419 of the Code of Iowa, 1985, as amended (the "Act")
to issue revenue bonds for the purpose of financing the cost of acquiring, by
construction or purchase, land, buildings, improvements and equipment, or any
interest therein, suitable for the use of any industry or industries for the manu-
facturing, processing or assembling of any agricultural or manufactured products
or of any commercial enterprise engaged in storing, warehousing or distributing
products of agriculture, mining or industry, or of a national, regional or divi-
sional headquarters facility of a company that does multi -state business; and
WHEREAS, the Issuer has been requested by Blooming Prairie Warehouse, Inc.,
(the "Company"), to issue its industrial development revenue bonds to finance the
cost of the acquisition by construction or purchase of land, buildings, equipment
and improvements suitable for use in manufacturing, storing, warehousing and dis-
tributing products of agriculture, mining or industry (the "Project") to be located
within the Issuer, which will employ substantial numbers of people from and near
the Issuer with the resulting increased employment, substantial payrolls and other
public benefits flowing therefrom; and
WHEREAS, it is proposed to finance the cost of the Project through the
issuance of Industrial Development Revenue Bonds, Series 1986 (Blooming Prairie
Warehouse, Inc. Project) of the Issuer in an aggregate principal amount not to
exceed $200,000.00 between the Issuer and the Company, the obligation of which
will be sufficient to pay the principal of and interest and redemption premium,
if any, on the bonds, as and when the same shall be due; and
WHEREAS, notice of intention to issue the Bonds has, as directed by the
City Council of the Issuer, been duly given in compliance with the Act; and
WHEREAS, a public hearing has been held on the proposal to issue the
Bonds at the time and place as specified in said Notice and all objections or
other comments relating to the issuance of the Bonds have been heard;
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the Issuer, as
follows:
Section 1. It is hereby determined it is necessary and advisable that
the Issuer proceed with the Issuance and Sale of the Bonds as authorized and
permitted by the Act to finance all or a portion of the cost of the Project,
and such actions will be taken by the Issuer as may be required pursuant to
the provisions of the Act to authorize, issue and sell the Bonds upon receiving
reasonable advance notice and upon reaching mutually acceptable terms with
the Company regarding such Bonds.
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Section 2. The Issuer will enter into all agreements prepared by
Bond Counsel which are necessary to be entered into by the Issuer in connection
with the issuance and sale of the Bonds. Prior to execution of said agreements by
the Issuer, all other parties, including the City Attorney and the Issuer's Bond
Counsel, shall approve all agreements to be entered into in connection with the
issuance of the Bonds and such agreements shall be authorized and approved after
due consideration by this Council prior to their execution by the Issuer.
Section 3. The Mayor, City Clerk, and the City Attorney are hereby
authorized and directed to do any and all things deemed necessary in order to
affect the accomplishment of the Project and the issuance and sale of the Bonds.
Section 4. All resolutions and parts thereof in conflict herewith
are hereby repealed to the extent of such conflict.
Section 5. This Resolution shall become effective immediately upon
its passage and approval.
Passed and approved this 22nd day of April, 1986.
Attest:
Oity Clerk
(SEAL)
Sayor
713
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STATE OF IOWA
COUNTY OF JOHNSON
CITY OF IOWA CITY
I, the undersigned, do hereby depose and certify that I am the duly
appointed, qualified and acting City Clerk of the aforementioned City and
that as such I have in my possession or have access to the complete corporate
records of said City and of its Council and officers; that I have carefully
compared the transcript hereto attached with the aforesaid corporate records;
and that said transcript hereto attached is a true, correct and complete
copy of the corporate records in relation to the adoption of the Resolution
ale of
al
the Issuance and
Inc.SProject)ninsaniaggrregatepment eveue principalnds
with amount
not to exceed $200,000.00.
WITNESS my hand and the corporate seal of said City hereto affixed
this 22nd day of April, 1986.
(SEAL)
0.4.)
City Clerk
7A3
RESOLUTION NO. 86-112
RESOLUTION AUTHORIZING EXECUTION OF AN AGREEPIENI' BETWEEN THE
CITY OF IOWA CITY AND NNIV, INC. FOR ENGINEERING SERVICES FOR TIE
BRIDGE DECK REPAIR PRQIECFS (PHASES I AND II)
WHEREAS, the City of Iowa City, Iowa, has negotiated an agreement
with NMV Inc. a copy of said agreement
being attache to tis Reso ution an by tis reference made a part hereof,
and,
WHEREAS, the City Council deems it in the public interest to enter into
said agreement with NNW, Inc. for engineering services for the Bridge Deck
Repair Projects (Phases I and II).
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL:
1. That the Mayor and City Clerk are hereby authorized and directed to
execute the agreement with NNIV, Inc.
2. That the City Clerk shall furnish copies of said agreement to
any citizen requesting same.
It was moved by and seconded by that
the resolution as read e adopted, an upon roll call there were:
AYES: NAYS: ABSENT:
Ambrisco
Baker
Courtney
_ Dickson
— McDonald j
Strait
Zuber
Passed and approved this 22nd day of April , 1986
M
AYOR
ATTEST:,r-,'
!,.l
CITY CLERK
1A A—
l
41
t`
AGREBENT
This agreement, made and entered into this 22nd day of April
1986, by and between the City of Iowa City, amunicipal corporation,
hereinafter referred to as the City, and NNW, Inc. of Iowa City, Iowa,
hereinafter referred to as the Consultant.
Now therefore, it is hereby agreed by and between the parties hereto that
the City does contract with the said Consultant to provide services as
set forth herein according to the terms and conditions and stipulations,
to -wit:
I. SCOPE OF SERVICES
The City of Iowa City desires to make repairs to the bridge decks and
sidewalks of five (5) bridges either with the Iowa dense concrete
overlay system or by complete removal and replacement of the deck(s)
and sidewalks or by some other approved method. The bridges, all
with sidewalks on both sides, are described as follows:
1. The Burlington Street bridge spanning over Ralston Creek is a two
(2) span steel stringer structure. The deck roadway measures 50'
in length and 48' in width.
2. The Dodge Street bridge spanning over the Heartland Rail Corp.
tracks is a three (3) span continuous welded frame structure with
roadway width of 52' and deck length of 1941.
3. The Gilbert Street bridge spanning over Ralston Creek is a three
(3) span concrete slab structure. The deck roadway is 48' in
width and 83' in length.
4. The %lrose Avenue bridge spanning over the Heartland Rail Corp.
tracks is a five (5) span steel stringer structure with deck
length of 242' and roadway width of 30'.
5. The Woolf Avenue bridge spanning over Highway 6 and the Crandic
Railroad tracks is a three (3) span steel stringer structure
with an asphalt overlay. The deck roadway measures 171' in
length and 24' in width.
The deck and sidewalks on structures nos. 2, 3, and 4 and the sidewalks
on structure no. 5 have been patched where necessary with epoxy mortar
circa 1980.
The construction of the repairs to the bridge decks and sidewalks have
been scheduled to be completed with two (2) construction projects:
The Bridge Deck �Rep�a�i�r �Pro e��ct (Phase I) will involve those bridges on
Burlington �et�odg�treet an it ert Street; construction is
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anticipated to be completed during the 1986 construction season.
The Bridge Deck Repair Project (Phase II) will involve those bridges
located on Melrose Avenue and Woolf Avenue; construction is expected
to be completed during the 1987 construction season before the first
U of I football game.
This scope of services shall define the work to be performed by the
Consultant and shall include, but not necessarily be limited to, an
investigation and recommendation phase, a design phase and special
services, which are further defined below:
A. INVESTIGATION AND RECM ENDATION PHASE
only those bridges in Phase II shall include an Investigation and
Recommendation Phase. The following scope of services shall be
included in this phase:
1. Review available existing plans of the structures and review
previous evaluations and other information which City staff may
have on file.
2. Conduct a field survey to observe the existing condition of the
bridge decks and sidewalks and perform all field and laboratory
testing as may be required to further evaluate the current
condition of the bridge decks and sidewalks; the usage of
infrared thermography equipment or other specialized equipment
to detect and locate the amount of visual deteriorated and non -
visual delaminated areas may be necessary in this phase.
3. Evaluate the existing bridge decks and sidewalks to determine
the type of repair necessary whether it be the dense concrete
overlay system or a complete removal of the deck(s) and sidewalks
and replacement thereof, or possibly some other approved method
of repair.
4. Prepare a report with recommendations and supporting documenta-
tions regarding the type of repair for the bridge decks and
sidewalks, including cost estimates for each bridge.
5. Present the report and recommendations to appropriate City
personnel and attend meetings to review and discuss the
project and recommendations with City staff, City Council and
others as required. Five (5) copies of the final report shall
be provided to the City for approval.
6. Participate in meetings and contacts with various utility
companies and other affected private and/or governmental entities.
7. Participate in meetings and contacts with various approving and
regulating agencies to ensure that the recommendations are in
compliance with each agency's regulations.
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B. DESIGN PHASE
The Consultant shall begin the Design Phase for those bridges in Phase
I after the complete and written execution of this Agreement.
Regarding those bridges in Phase II, the Consultant shall begin the
Design Phase after City approval of the Investigation and Recamnendation
Phase and upon notice from the City to proceed.
The following scope of services shall be included in this phase:
I. Infrared thermography will be used to detect and locate visual
deteriorated and non -visual delaminated areas for necessary
repair on the following bridges:
Burlington Street
Gilbert Street
Melrose Avenue
Woolf Avenue
In addition, a manual sounding system will be used on the following
bridges;
Dodge Street
Melrose Avenue
The results of these investigations shall be plotted and submitted
to the City along with recommendations for rehabilitation and/or
repair.
2. Prepare detailed contract drawings, including traffic control.
3. Prepare specifications and bid/contract documents. (Utilize City of
Iowa City standard documents when applicable.) The bid/contract
documents shall meet all requirements of the City's affirmative
action and equal opportunity program; the Consultant shall coordinate
with the City's Human Relations Department to ensure that said
contract documents so comply.
4. Furnish the City with two (2) copies of the specifications and
contract drawings for final review by the City. The Consultant
shall obtain project approval from other agencies after initial
City review and approval; involve regulating agencies during design
to ensure compliance. The Consultant shall also keep in contact
with various utility companies and other affected private and/or
governmental entities during design for purposes of project
coordination.
5. Prepare an estimate of anticipated construction cost upon final
approval by the City of the design, plans and specifications.
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6. Conduct periodic meetings with the City Engineer to review design
plans and specifications.
7. Assist the City in securing bids; answer contractor questions
during the bidding period. (The City shall provide bid documents
to the contractors.)
8. Assist in the tabulation and analysis of bid results and furnish
recommendations for the award of the construction contracts.
9. Check detailed construction drawings and shop and erection drawings
submitted by contractors for compliance with design concept.
10. The City has been advised by IDOT that a dense concrete overlay
on the Burlington Street bridge will require posting of the
structure for load limits. The Consultant shall determine if
the Poly-Carb deck repair system is a feasible option. If it is
feasible, the Consultant shall design repairs to the structure
incorporating the Poly-Carb system. If it is not feasible, the
Consultant shall proceed with the design utilizing the dense
concrete overlay system, and in addition, the Consultant shall
prepare a study of this bridge with recommendations and cost
estimates for improving the strength and operating safety of the
structure in lieu of load postings. Said study shall be subject
to the same provisions listed in the "Investigation and Recom-
mendation Phase".
C. SPECIAL SERVICES
The Consultant shall advise the City during construction relative to
these projects and shall provide the following special services:
1. Preparation of elementary sketches and supplementary sketches
required to resolve actual field conditions encountered.
2. Review laboratory reports, materials and equipment.
3. Make periodic visits to the site to observe as an experienced and
qualified design professional the progress and quality of the
executed work and to determine in general if the work is proceeding
in accordance with the Contract Documents; he/she shall not be
responsible for the means, methods, techniques, sequences or
procedure of construction selected by contracto s or the safety
precautions and programs incident to the work of Contractors. His/.
her efforts shall be directed toward providing assurance for the
City that the completed project confotms.to the Contract Documents.
During such visits and on the basis of on-site observations, he/she
shall keep City informed of the progress of the work, shall endeavor
to guard City against defects and deficiencies in the work of
Contractor(s) and shall recommend disapproval or rejection of work
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failing to conform to the Contract Documents. Such site visits
are not intended to substitute for technical observations by an
on-site resident inspector employed by the City.
4. Make a final inspection of the work upon completion of each bridge.
5. Discuss and interpret the requirements of the Contract Documents.
Upon request, the Consultant agrees to furnish the following additional
special services. Such special services include, but are not
necessarily limited to the following:
6. Design services for the Burlington Street bridge to avoid possible
load postings and maintain a legal rating if the Iowa dense
concrete overlay system is determined to be used.
7. Soil investigation, including test borings, related analysis and
recommendations.
8. Land surveys, title and easement searches and descriptions of
boundaries and monuments and related office computations and
draftings.
9. Assist the City as expert witness in litigation arising from the
development or construction of the project and in hearings before
various approving and regulatory agencies.
II. TIME OF UIPLEfION
The Consultant shall complete each phase of this project within the
times listed below:
Investigation and Recommendation Phase - 90 days after written
execution of this Agreement.
Design Phase, for Phase I bridges - 60 days after written execution
of this Agreement.
Design Phase for Phase II bridge - 90 days after City approval of
the Investigation and Recommendation Phase.
Construction Phase - The Consultant shall include appropriate
construction times in the job specifications.
III. GENERAL TERMS
A. The Consultant shall not commit any of the following employment
practices and agrees to prohibit the following practices in any
subcontracts:
a. To discharge from employment or refuse to hire any individual
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because of their race, color, religion, sex, national origin,
disability, age, marital status or sexual orientation.
b. To discriminate against any individual in terms, conditions
of privileges of employment because of their race, color,
religion, sex, national origin, disability, age, marital
status or sexual orientation.
B. Should the City terminate the Agreement, said Consultant shall be
paid on the basis of the schedule of hourly fees and charges for
professional services as herein attached as Exhibit A, and by
this reference made a part hereof, for all work and services
performed up to the time of termination. However, such sums shall not
exceed the "not to exceed" amount listed in Section IV. The
City may terminate this Agreement upon seven (7) days written
notice to the other party.
If the City and Consultant are unable to agree on the percentage
of completion, the matter shall be resolved by the procedure of
the American Arbitration Association.
C. This Agreement shall be binding upon the successors and the assigns
of the parties hereto, provided, however, that no assignment shall
be made without the written consent of all parties to said
Agreement.
D. Consultant agrees to defend, indemnify and hold harmless the City
of Iowa City, its officers, employees and agents against any
liability or claim of damages arising out of the negligent acts,
errors or omissions of the Consultant, his/her employees or agents.
E. It is understood and agreed that the retention of the Consultant
by the City for the purpose of said project shall be exclusive
but the Consultant shall have the right to employ such assistance
as may be required for the performance of the projects. Consultant
shall be allowed compensation for such services and reimbursable
expenses on a basis of a 1.00 multiplier times the amount billed.
F. It is agreed by the City that all records and files pertaining
to information needed for said project shall be made available by
said City upon reasonable request of the Consultant. The City
agrees to furnish all reasonable assistance in the use of these
records and files.
G. It is further agreed that no party to this Agreement shall perform
contrary to any State, federal or county law or any of the
ordinances of the City of Iowa City, Iowa.
H. Noel IV. IVillis of the Consultant shall attend such meetings of
the City Council relative to the work set forth in this Agreement
and as may be requested by the City. Any requirements made by the
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City shall be given with reasonable notice to the Consultant
so that he/she may attend.
I. The Consultant agrees to furnish, upon termination of this
Agreement and upon demand by the City, co ies of all basic
notes and sketches, charts, computation an any other
data prepared or obtained by the Consultant pursuant to
this Agreement without cost, without restrictions or
limitation as to the use relative to specific projects
covered under this Agreement. The Consultant shall not be
liable for use of such documents or other projects.
J. The Consultant agrees to furnish all reports, specifications
and drawings with the seal of a professional engineer or
architect affixed thereto or such seal as required by law.
R. The City agrees to tender to the Consultant all fees and
money in accordance with the schedules attached as Exhibit
A except that failure by the Consultant to satisfactorily
perform in accordance with this Agreement shall constitute
grounds for the City to withhold payment of the amount
sufficient to properly complete the project in accordance
with this Agreement.
L. Should any section of this Agreement be found invalid, it
is agreed that all of its sections remain in full force and
effect as though severable from the part invalid.
M. Original contract drawings shall become the property of the
City. The Consultant shall be allowed to keep mylar
reproducible copies for their filing use.
N. Direct personnel expenses for the purpose of this Agreement
shall be defined as hourly wage plus retirement and fringe
benefits. Consultant shall, upon demand, furnish receipts
therefor or certified copies thereof.
0. Records of the Consultant's direct personnel expense,
consultant expense, and reimbursable expenses pertinent to
the project, and records of account between the City and
the Consultant shall be kept on a generally recognized basis
and shall be available to the City or its authorized
representative at mmrtually convenient times.
P. Reimbursable expenses include actual expenditures made by
the Consultant, his/her employees or his/her consultants in
the interest of the project for the following incidental
expenses listed:
1. Expense of transportation and living when traveling in
connection with the project, for long distance calls
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and telegrams, and for extraordinary work required by
the City.
2. Expense of reproduction, postage and handling of
drawings and specifications, excluding copies for
Consultant's office use.
3. Fees paid for securing approval of authorities having
jurisdiction over the projects. Fees paid by the
Consultant for special consultants employed with the
City's approval for services other than those defined
in this Agreement.
IV. CoNiPENSATION FOR SERVICES
The City agrees to pay for services stated in this Agreement on the
basis of the following fees:
Investigation and Recommendation Phase - The Consultant shall be
paid upon 2.4 x Direct Personnel Expense. The total fee is
estimated to be $7,100.00, including reimbursable expenses.
Design Phase for Phase I bridges -The
elConsultante total shall is be paid
upon 2.4 x Direct Personnel Exp
ted
to be $15,900.00, including reimbursable expenses.
The total fee for the Investigation and Recommendation Phase and
the Design Phase for Phase I bridges shall not exceed $23,000.00,
including reimbursable expenses.
Design Phase for Phase II bridges - Due to the difficulty of
determining the exact scope of the work prior to completion of
Investigation and Recommendation Phase, Design Phase fees for
Phase
In
II bridges
shall beRnegotiated
iafter
completion and acceptance
of the
ion
Special Services - The total fee for each requested duty shall be
established before the beginning of that task and shall be
compensated at a fee based upon 2.4 x Direct Personnel Expense.
The Direct Personnel Expense of all personnel classifications agsoc
rees with these projects shall be attached as Exhibit A. The City
to reimburse the Consultant for reimbursable expenses listed in Item
III.0 at cost. The Consultant shall furnish receipts of all outside
expenses upon request.
All fees shall be billed and due payable monthly. with each billing
the Consultant shall list the individual classification, the hours
worked and the hourly rate. Billing shall be broken down into the
following categories:
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Investigation and Recommendation Phase
Design Phase for Phase I bridges
Design Phase for Phase II bridges
Special Service (detailed)
All provisions of this Agreement, when not specifically defined, shall
be reconciled in accordance with the highest ideals of the Engineering
and Architectural Profession.
It is further stated that there are no other consideration or monies
contingent upon or resulting from the execution of this Agreement
nor have any of the above been applied by any party to this Agreement.
FOR THE CITY
ATTEST:
me
FOR THE CONSULTANT
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ATTEST:
ka Appar not
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ATTEST:
me
FOR THE CONSULTANT
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ka Appar not
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CLASSIFICATION
Principal in Charge
Project Engineer
Draftsperson
Clerical
EXHIBIT A
DIRECT PERSaNNEL EXPENSE
6bD
RATE
$30.17
$18.75
$10.42
$ 8.33
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City of Iowa City
MEMORANDUM
DATE: April 16, 1986
TO: City Council and City Manager
FROM: Denny Cannon ` i
RE: Bridge Deck Repair Projects, Phases I and II
The Bridge Deck Repair Projects, Phases I and II are current capital
improvement projects. Phase I bridges include those structures on
Burlington Street (over Ralston Creek), Dodge Street (over the
Heartland Rail Corp. tracks), and Gilbert Street (over Ralston Creek);
construction of the repairs is scheduled for PY87. Phase II bridges
include those structures on Woolf Avenue (over Higbway 6 and the
Crandic Railroad tracks) and DIelrose Avenue (over the Heartland Rail
Corp. tracks); construction of the repairs is scheduled for PY88
before the U of I football season.
The Public Works Department/Engineering Division has solicited
proposals from seven (7) qualified engineering firms with experience
in design of bridge deck repair. After reviewing the proposals,
based upon the selection criteria, two (2) firms were selected for
personal interviews. The proposals were reviewed and the interviews
were conducted by four (4) City personnel.
After the interviews were completed, based upon the selection criteria,
City staff selected NMV, Inc. of Iowa City, Iowa, as the preferred
consultant. Public IVorks/Engineering recommends entering into an
agreement with NMV, Inc. for the negotiated and not to exceed fee of
$23,000.
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RESOLUTION NO. 86-113
RESOLUTION APPROVING THE RESIDENTIAL ACCESSIBILITY GRANT PROGRAM
MA14UAL AND AUTHORIZI14G THE CITY 14ANAGER OR HIS APPOINTED DESIGNEE TO
ADMINISTER THE RESIDENTIAL ACCESSIBILITY GRANT PROGRAM FOR THE ELDERLY
AND HANDICAPPED RESIDENTS OF IOWA CITY.
WHEREAS, the City of Iowa City is the recipient of funds granted by the U.S.
Department of Housing and Urban Development (HUD) under Title I of the Housing
and Community Development Act of 1974, as amended (Public Law 93-383); and
WHEREAS, the City Council of Iowa City deems it in the public interest to
provide assistance to the elderly and handicapped persons of Iowa City who are
in need of programs which aid them in their efforts to remain independent; and
WHEREAS, the City of Iowa City wishes to utilize a portion of such CDBG funds
to develop and administer a program that provides grants to elderly and handi-
capped homeowners in need of making their homes handicapped accessible; and
WHEREAS, the City has developed an operational manual for a Residential Acces-
sibility Grant Program, outlining the requirements and methods of financing and
implementation and said manual is hereby incorporated in this Resolution by
reference.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY:
1. That the City Council approves the Residential Accessibility Grant Program
Manual.
2. That the City Manager or his appointed designee administer the Residential
Accessibility Program in comformance with the program manual.
It was moved by Zuber and seconded by Courtney the
Resolution be adopted, and upon ro call there were:
AYES: NAYS: ABSENT:
X AMBRISCO
X BAKER
X COURTNEY
_ X DICKSON
_ X MCDONALD
X STRAIT
X ZUBER
Passed and approved this 22nd day of April 1986.
7Y
OV 44.F
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ATTEST: k, eo-kj
IT LERK
P.ecotved A Approvod
By The Load De ortrnent
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residential
accessibility
grant program
city of iowa city
p3
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PROGRAM MANUAL FOR
RESIDENTIAL ACCESSIBILITY GRANT PROGRAM
Prepared by:
Department of Planning
& Program Development
City of Iowa City
March 1986
Received 3 Approved
6y The Logrl D rhmnl
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TABLE OF CONTENTS
Chapter
I.
General
Chapter
2.
Project Financing and Eligible Project Costs
Chapter
3.
Cost Includable in Residential Accessibility Grants
Chapter
4.
Eligibility Requirements
Chapter
5.
Applicant's Income
Chapter
6.
Processing & Submission Procedures
Chapter
7.
Terms & Conditions Under Which Residential Accessibility Grants
are Made
Chapter
B.
Funding of Individual Residential Accessibility Grants and
Management of Accounts
Chapter
9.
Determining Work to be Done with Residential Accessibility
Grants
Chapter
10.
Contracting for Residential Accessibility Grants
Chapter
11.
Inspection of Residential Accessibility Project
Chapter
12..
Grievance Procedure
APPENDIX
A. Fact Sheet
B. Application
C. Computation Sheet - Monthly Adjusted Income
D. Release Form
E. Certificate of Final Inspection
F. Terms & Conditions
G. Owner's Acceptance of Completed Residential Accessibility Project
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=14.
CHAPTER 1. GENERAL
1. LEGAL AUTHORITY FOR RESIDENTIAL ACCESSIBILITY GRANTS. Grants to perform
exterior an interior accesst t t y tmprovemen s of owner -occupied
single-family residential structures (and garage, if one exists) located
in the City of Iowa City are authorized by the City Council utilizing
assistance under Title I of the Housing and Community Development Act of
1974, as amended.
2. DEFINITIONS. Following are definitions of various terms as used with
respec o interior and exterior residential accessibility grants.
a. Accessibility Cost. The total cost for accessibility incurred by the
grantee that:are includable in an accessibility program, whether or
not financed in part with funds from other sources.
b. Disabled. For the purposes of this program a person shall be
const Bred disabled when that person has a mobility impairment or
handicap and/or receives social security disability compensation or
disability compensation from other public assistance organizations.
c. Elderly. For the purposes of this program elderly shall mean any one
or more of the property's title holders who are sixty two (62) years
of age or older.
d. Family. The applicant's family includes the applicant and any other
person or persons related by blood, marriage or operation of law, who
share the same dwelling unit.
e. Roust— n Rehabilitation Officer. An employee of the City's Department
d� anning an Program evelopment charged with the duties of
administering the specific aspects of the accessibility program.
f. Liquid Assets. Property that can be readily converted into cash
wt ou appreciable loss in value such as: savings accounts, and/or
stocks and bonds. Equity in the dwelling to be made accessible, or a
motor vehicle when used for transportation to and from employment or
school, is not considered when computing liquid assets.
g. Owner. Beans one or more natural persons who holds ,legal title to a
property or has purchased on a contract and had possession for at
least one year prior to application.
h. Owner-Occu ied Property. A single-family property occupied by that
owner a is used entirely for residential purposes and that
contains only one dwelling unit.
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CHAPTER 2. PROJECT FINANCING AND ELIGIBLE ADMINISTRATIVE COSTS
1. GENERAL. This chapter covers City Council provisions required for the
ma ng of residential accessibility grants, sources of funds to be used
for making residential accessibility grants, and the costs in connection
with residential accessibility grants that are eligible project costs.
2. PROJECT FINANCING. Residential accessibility grants may be made only if
there exists a City Council resolution approving residential accessibil-
ity grants and a sufficient appropriation of funds to finance said
grants.
Inclusion of Grant in Project Budgets. The amounts for residential
accesstliili y grans s e e tnc u ed in the Community Development
Block Grant (CDBG) budget as approved by the City Council.
b. Source of Funds for Residential Accesssibi�lity Gr�anttss. Funds to cover
an approvedenaccessibility grafi ni shall be provided by the
City from project funds in accordance with the procedures established
herein.
ELIGIBLE ADMINISTRATIVE COSTS. The costs described below, related to the
processing of residential accessibility grants are eligible project
costs. Provision shall be made for these eligible project costs in the
budget which is appropriate for the program involved.
a. City Overhead and Third -Part Contracts. The following costs
tncurr�e In
a processing an administering of residential accessi-
bility grants are eligible CDBG project costs, to the same extent as
costs incurred for other eligible project activities.
(1) City cost for staff salaries, wages, and related personnel
expenses.
(2) Costs incurred under contract or agreement with organizations,
firms, and individuals for technical and professional services.
Contracts and agreements must meet the City's requirements for
third -party contracts as to form and methods of solicitation and
execution, and, where appropriate, shall be concurred in by the
City Attorney's office and the City Manager.
other Costs Related to Loans. In addition to those costs set forth
to paragraph .a. above, oETer costs for goods and services required
for the processing of a residential accessibility grant application
may be considered eligible project costs.
c. Advancin Funds for Includable Costs. As necessary, the City shall
a vance projec un s o pay or staff support directly related to
the program, word processing fees, printing and charges for title
reports.
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CHAPTER 3. COSTS INCLUDABLE IN RESIDENTIAL ACCESSIBILITY GRANTS
GENERAL. A residential accessibility grant may be made only with respect
Toa—property which needs to be brought up to Accessibility Standards,
and, after being made accessible, the property must, at a minimum,
conform to the Rehabilitation Standards as set forth in the Iowa
Administrative Code 680-16.700-899.
INCLUDABLE COSTS. When necessary to meet the Iowa Administrative Code
or hand! cappeaccessibility, a residential accessibility grant may be
used, to the extent necessary for:
a. Buildin Permits and Related Fees. An accessibility grant may
provide un s to cover the costo building permits and related fees
that are required to carry out the proposed residential accessibility
work. However, since the construction contract documents will require
the contractor to pay for them, this cost ordinarily would be
included in the contract amount.
b. Reporting Requirements. The property inspection report should
iae�i'fy any accessibility improvements needed to establish the basis
for providing corrective work in the residential accessibility
grant.
3. ASSURANCE THAT REPAIRS WILL BE COMPLETED. In some instances the
improvement costs may exceed the amount of the residential accessibility
grant. In such cases, the grant will not be made unless the applicant
can provide whatever additional amount is needed to assure completion of
the project. When the applicant is furnishing supplementary funds from
sources other than the residential accessibility grant, evidence that
actual funds are available shall consist of verification and documentati-
on by the staff that the applicant can deposit the required amount in a
residential accessibility escrow account.
4. GRANT CANCELLATION. Should a residential accessibility grant be
Cance e a er accessibility improvements have begun, due to some
unforeseen occurrence, the City reserves the right to withdraw its
grant.
If the homeowner changes his/her mind and decides not to do the improve-
ments for accessibility, the residential accessibility grant will be
reduced to the actual amount of modification which the contractor has
completed.
5. COST NOT INCLUDABLE. Except as otherwise provided in this section, a
residential accessibility grant shall not provide for:
a. New construction, substantial reconstruction, expansion of the size
of a structure, or the finishing of unfinished spaces such as an
attic or basement.
b. Materials, fixtures, equipment, or landscaping of a type or quality
which exceeds that customarily used in the locality for properties of
the same general type as the property to be made accessible.
c. Appliances.
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CHAPTER 4. GRANTEE ELIGIBILITY REQUIREMENTS
1. GENERAL. This chapter sets forth eligibility requirements as to the
proper y and the applicant for a residential accessibility grant. Neither
an individual family nor a structure may participate more than once.
Residential Accessibility Grants are available to all eligible
owner -occupants of single-family residential properties which are located
in the Iowa City designated City limits.
2. APPLICANT ELIGIBILITY. To be considered for a residential accessibility
grant, the app scan must be in compliance with the following criteria:
a. Be the owner -occupant of a single family dwelling which is located in
the Iowa City designated city limits.
b. Be eligible for the residential accessibility grant determined on the
basis of the following income and asset limitations:
(1) Maximum Income. Have an adjusted household income which does
no excee :
(a) 80% of the median income for the Iowa City MSA, as
established by the U.S. Department of Housing & Urban
Development (HUD) based on the number of persons per
household. The Rehabilitation Officer, or a designee,
will have the current income chart available upon
request.
(2) Have Liquid Assets not in excess of:
(a) Applicant under 62 years of age and who is disabled:
$10,000 for a 1 person household
$15,000 for a 2 person household
$20,000 for a 3 or more person household
(b) Applicant over 62 years of age and who is disabled:
$25,000 for a 1 person household
$30,000 for a 2 or more person household
3. LIMITATIONS ON THEAMOUNT OF THE RESIDENTIAL ACCESSIBILITY GRANT. The
amoun o ares en a accessi i y grant thatan app can may receive
shall be limited by the following:
For an applicant whose income and liquid assets are in accord with the
established formulas, the grant amount shall not exceed the lesser of:
a. The actual (and approved) cost of the improvements necessary to make
the property conform to the Iowa Administrative Code standards for
handicapped accessibility. The amount shall be established in
accordance with this manual, or
b. $3,000 Residential Accessibility Grant for a one or two story house.
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CHAPTER 5. APPLICANT'S INCOME
1. GENERAL. This chapter sets forth the basis for establishing an appli-
cant's income for the purpose of an accessibility grant on a residential
property, and takes into account the variations applicable to different
types of applicants and properties.
2. TYPE OF APPLICANT.
resideIn order to determine the purpose and amount of a
ntia accessibility grant, an applicant is identified as either an
owner -occupant of a one dwelling -unit property or an
owner-occupant/investor-owner. For purposes of determining an applicant's
income, an applicant must be identified additionally, either as a person
or other legal entity, as defined below.
a. Person. The term "person" means one or more natural persons who
eil 'FF_ holds legal title to, or occupies under a land sales contract,
a property to be made accessible.
b. Other Legal Entity. The term "other legal entity" means any legal
enYly 2-o&r an a "person", such as a partnership or corporation
that holds legal title to a property to be made accessible. Any
"other legal entity" within the meaning of this definition is also an
investor -owner.
3. SOURCES OF FUI AND AMOUNTS COMPRISING APPLICANT'S INCOME. The
fo owing is a fisting of the a ements comprising income for purposes of
a residential accessibility grant.
a. Net income from real estate, other than the property to be made
accessible, and any other net business income.
(1) Gross rental income, and
(2) On the basis of an average or experience for two or more years,
expenditures for mortgage principal and interest, mortgage
insurance premium, service charges, hazard insurance, real
estate taxes and special assessments, maintenance and repairs,
heating and utilities, ground rent, and other cash expenditures
for the property, such as advertising vacancies. If the
applicant has not owned the property for two or more years, the
staff shall estimate the income and expenditures on the
available experience.
b. 'A licant Who Is a Person. Income of an applicant who is a "person"
inc udes the income of the applicant and his/her family. The
applicant's family includes the applicant and any other person or
persons related by blood, marriage, or operation of law, who share
the same dwelling unit. If ownership of the property rests in more
than one person, the applicant is each owner and family. The
applicant's income, therefore, is the sum of the family incomes of
all applicants. An applicant's income is established on an annual
basis, at the time of applying for a residential accessibility grant,
and includes:
(1) The applicant's earnings.
(2) Spouse's earnings.
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(3) Income of other family members living in the home and having an
ownership interest in the property, if their employment
contributes to the family's expenses.
Excluded is the income of an adult family member, other than the
applicant and spouse, who does not have an ownership interest in
the property, but included are any funds contributed or paid to
the family, on a regular basis by an adult family member (such
as room and board, rent, etc.)
Excluded are incomes of those under 18 or full-time students or
mentally or physically disabled dependents.
(4) Other income regularly received by applicant or his/her family.
4. REPORTING OF APPLICANT'S INCOME. The applicant's income is reported on
e app ica ion orm su mitted by the applicant, as follows:
a. Residential Accessibilit Grant. The applicant's income with respect
Lu a rest en is accessi i i y grant on an owner -occupied property
shall be reported on Form CDR -8660, Part D, "Total Present Monthly
Income."
5. MONTHLY INCOME CONSIDERATIONS.
(a) The Housing Rehabilitation Officer, or a designee, will collect and j
report the following gross monthly income data:
(1) Base pay for head of household, spouse, other family members
having an ownership interest in the property.
(2) Any other earnings (other jobs, interest, etc.)
(3) Gross income from property being made accessible (gross income
from roomers, garage rental, etc.).
(4) Gross retirement benefits, disability benefits and Social
Security benefits.
6. EXCLUSIONS AND ADJUSTMENTS TO APPLICANT'S INCOME
a. Grants. Deduct the following amounts from gross income:
(1) $40 per child per month (child must be living in the home, under
18 years of age, or full-time student dependent).
i
(2) 10% of gross earned income for taxes.
(3) 25% of retirement benefits, disability benefits, or Social
Security benefits.
(4) Prescriptions, drugs, medical fees and other special health and
support services.
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CHAPTER 6. PROCESSING AND SUBMISSIONS PROCEDURES
1. GENERAL. This chapter contains an outline of the functions to be
pe�ormed by the staff in connection with a residential accessibility
grant, sets forth the policies and procedures to be followed by the staff
in preparing, processing and approving an application for a residential
accessibility grant, and in cancelling an approved residential accessi-
bility grant.
2. OUTLINE OF STAFF FUNCTIONS. Listed below are the functions to be
performed by the staff in connection with a residential accessibility
grant.
a. Advise applicant on the general program objectives and explain the
application form which must be completed in full.
b. Advise the applicant on the availability and benefits of a residen-
tial accessibility grant and other City and private programs and
resources for financing home repairs.
c. Determine the eligibility of the applicant for a residential
accessibility grant.
d. Inspect the property.
e. Prepare a deficiency list and cost estimate for the residential
accessibility grant.
f. Obtain evidence verifying ownership of the property has been
verified. This may include the property deed or other evidence that
the staff has received verification from public records that the
applicant is the owner of the property.
g. If the applicant is an occupant -purchaser under a land sales
contract, obtain a bona fide document to support eligibility.
h. Verify applicant's income and assets.
i. Determine that project items in the deficiency list conform to
purposes for which the residential accessibilty grant can be used, if
necessary, obtain professional advice on deficiencies.
j. Advise and give the applicant a copy of the conditions under which a j
residential accessibility grant is made. Also advise applicants they
have the option of obtaining their own bids for the residential
accessibility grant.
k. Approve application form if all requirements are met. Assign a file
number.
1. Applicant then has 30 days to obtain a valid bid. If the owner does
not know of a contractor, the staff shall provide the property owner
with a list of contractors which is maintained at the Department of
Planning and Program Development.
m. Assist in awarding contract(s).
E.�N ?023
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n. Issue Proceed to Work Order form.
o. Make final inspection of completed residential accessibility grant
project.
P. Have owner obtain, from the contractor all warranties of residential
accessibility improvements.
q. Issue Form CDR -8645, Certificate of Completion.
r. Prepare Statement of Disposition of Funds.
s. Close out finance records.
3. PROCESSING AND APPROVAL OF RESIDENTri IAL ACCESSIBILITY APPLICATION.
rocessing y e s a o an app
ity grant consists of the completion of the functions listed below, items
a. through c., assembly in one file of Form CDR -8660, all supporting
documents and the review of the file to determine approval.
nal
a. Pre oration of orrthe applicant based oneinformatioare Form o fu8nishedrbyithe
and one copy y as documented
applicant and obtained b the staff from other sources,
in the file. Every space provided for an entry on the form shall be
completed. Entries of money amounts shall be rounded to the nearest
dollar. If no money is involved for an entry for a particular
application, the entry shall be "none." Review and approval by the
Director of Planning and Program Development of Form CDR -8660 shall
be based on the form completed in this manner.
b. A licants Purchasin Under a Land Sale Contract. If an application
for a residential accessibi ity grant is, with respect to an occu-
th
pant -buyer, under a land sales contract
ort the requiremenor similar tsmfor�land
file shall contain documentation to sear minimum occupancy.
sales contract, including a one (1) y
C. A royal of A lication for Residential Accessibilit ove a form
Director o anning an rog cant'sysigaature in blockpG and by the
CDR -8660 by obtaining the app of the
director signing block H, on both the original and the copy
form.
d. nts
Residential Accessibilihe staff
t Gr`anno N e approveot A ea a writtentstatement
e erm nes a orm
fi the reasons
application numberishallnnotabe assignedntohFormpCBR-8660
file. An app
if it is not approved.
660
e. Recordkee in . The originals of the completed approved file CDR
hBthe
an contract(s) shall then be retained in the property
supporting documentation upon approvalof thbeDirectorfurnishfaPlannincopy g
and Program Development, the app
licant the completed Form CDR -8660.
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4. RESIDENTIAL ACCCESSIOILITY GRANT CANCELLATION. An approved residential
accessi i y gran may nee o e Cance a because the applicant has
requested cancellation or is unwilling or unable to proceed with the
accessibility project, or for other reasons.
a. Cancellation/Release. To cancel an approved residential accessibil-
I y gran , ie s a shall prepare a release and request that the
applicant sign the release form which is to be distributed, as
follows:
1. Original to applicant.
2. One copy to the property application file.
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CHAPTER 7. TERMS AND CONDITIONS UNDER WHICH
RESIDENTI L C SSI LI G NTS ARE D
GENERAL. This chapter sets forth City requirements with respect to terms
an conditions to which an applicant must agree in order to obtain a
residential accessibility grant.
GRANT CONDITIONS. The specific terms and conditions with respect to a
residentia 7 accessibility grant are incorporated in Form CDR -86318. The
applicant shall agree, and by signing Form COR -86318 does agree to:
a. Civil Ri hts. Comply with all Federal and City requirements with
respecT to Title VIII of the Civil Rights Act of 1968 and the City's
Non -Discrimination Ordinance, Chapter 18, to not discriminate upon
the basis of race, color, religion, creed, sex, sexual preference,
national origin, marital status, age or disability in the occupancy
of the subject property. The applicant further agrees to utilize to
the extent possible the City's Women and Minority Business Enterprise
Directory when the responsibility for obtaining the contract is taken
on by the applicant.
b. Cancellation of Residential Accessibilit Grant. Return of the
residential accessi i ity grant procee s with no right, interest or
claim in the proceeds, if the grant is cancelled before the accessi-
bility project has started.
c. Useof Proceeds. Use the residential accessibility grant proceeds
on y o pay or costs of services and materials necessary to carry
out the accessibility project for which the residential accessibility
grant has been approved.
d. _Completion of Project. Assure that the accessibility project shall
eecarried ou prompily and efficiently through written contract let
with the prior concurrence of the City.
e. Ins ect�ion. Inspection by the City or its designee of the property,
ER accessibility project, and all contracts, materials, equipment,
payrolls, and conditions of employment pertaining to the accessibil-
ity project.
f. Records. Keep such records as may be required by the City with
respe-reto the accessibility project.
g. Reca ture Clause. The applicant shall agree to repay the full amount
of ther—es-icle—Fflal accessibility grant or that amount determined by
the City if the applicant is found to be ineligible as a result of
incorrect or fraudulent information on the approved Form CDR 8660.
h. Interest of Certain Federal Officials. Not permit any Member, or
Delegate o the To—ngress of the United States, and no Resident
Commissioners, to share in any proceeds of the residential accessi-
bility grant, or in any benefit to arising from the same.
i. Bonus Commission or Fee. Not pay any bonus, commission, or fee for
e purpose o obtaining the City approval of the residential
accessibility grant application, or any other approval or concurrence
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required by the City, or its designee, to complete the accessibility
project, financed in whole or in part with the residential accessi-
bility grant.
Interest of the City. Allow no member df the governing body of the
Ciiy of 57 Ci yi and no other public official of the locality who
exercises any functions or responsibilities in connection with the
administration of the federally assisted project or program and no
other other officer or employee of the City who exercises such
functions or responsibilities to have any direct interest in the
proceeds of this residential accessibility grant, or in any contract
entered into by the applicant for the performance of project
financed, in whole or in part with the proceeds of the residential
accessibility grant.
F. �.� 7O3
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8.
1. GENERAL. This chapter sets forth policies for funding the individual
residential accessibility grants and also the policies for City manage-
ment of residential accessibility grant funds.
2. FUNDING RESIDENTIALACCESSIBILITY GRANTS. When an application for
inancia assIs ance as een processe and approved, the staff shall
enter the total amount of assistance in the program account ledger as
encumbered monies. The staff must be certain that adequate funds are
budgeted and uncommitted before processing applications for residential
accessibility grants. Program budgets will be established annually by
the City Council according to local, state and federal funding availabil-
ity and policies.
3. MANAGEMENT OF THF PMnFNTTAl arrcccTun Try nnnur ..� 111,.-
-1
11,. ..�.. _....__
deposited in a bank account. Accounting records will be maintained to
keep private funds separate from other City funds.
a. Separate Case Numbers for Each Residential Accessibility Program
Partici ant. The Rehabilitation Officer, or a designee, will assign
case numbers to each program applicant that has been approved.
b. Disbursements of Residential Accessibility Funds. Disbursements from
residential accessT T y un s wT a au orized by the CDBG
Program Coordinator. A check request will be prepared and submitted
to the Department of Finance properly identifying the case number and
expenditure. The Rehabilitation Officer, or a designee, will
maintain a file of all invoices and receipts. The Department of
Finance will prepare a check, as directed, payable to the appli-
cant/borrower and the payee/contractor to make payments for accessi-
bility improvements.
c. Transmittal of Checks. The Rehabilitation Officer, or a designee,
shall secure ta en orsement of the grantee on checks payable to the
grantee and the payee. The Rehabilitation Officer, or a designee,
shall transmit the endorsed check to the payee.
d. Dis utes. In the event a dispute exists between the grantee and the
contractor, with respect to the accessibility project, the Rehabili-
tation Officer, or a designee, shall take appropriate action in
accordance with the provisions of the residential accessibility
contract to assure that the contract is satisfied before making any
payment to the contractor.
FUNDING IMPROVEMENT PROJECTS SUPPLEMENTED BY PRIVATE FUNDS. When private
supplementalfunds are u T z o comp'
amp e e a pro3ec hese funds are
collected when the application is approved and deposited into the
residential accessibility program account awaiting disbursement.
a. Ad'ustment and Closeout of the Case Account. If unutilized private
un s• rema n ecause a ac ua project costs were less than
anticipated or for other reasons, the unutilized private funds shall
be disbursed to the homeowner.
F. Y% 7A 3
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CHAPTER 9. DETERMINING WORK TO BE DONE WITH RESIDENTIAL ACCESSIBILITY GRANTS
1. GENERAL. This chapter sets forth the responsibilities of the Rehabilita-
ioi' n Fficer, or a designee, for determining the accessibility improve-
ments necessary to bring a property into conformance with Iowa Adminis-
trative Code standards. In carrying out these responsibilities, the
Rehabilitation Officer shall:
a. Inspect the property.
b. Make a preliminary deficiency list and cost estimate of the accessi-
bility improvements to be done.
c. Consult with and advise the owner on the improvements to be done and
the availability of a residential accessibility grant.
2. PROPERTY INSPECTION. The Rehabilitation Officer, or a designee, shall
inspect the proper y and prepare an inspection report. The inspection
report prepared in this manner will later serve as the basis for
preparing a work deficiency list and cost estimate.
3. DEFICIENCY LIST AND COST ESTIMATE. A deficiency list and cost estimate
Is
a s a emen prepare y e ehabilitation Officer, or a designee,
based on the property inspection report that itemizes all the accessibil-
ity improvements to be done on the property and includes an estimate of
the cost. The cost estimate shall be reasonable and shall reflect actual
costs prevailing in the locality for comparable work.
EA~ 7OR3
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CHAPTER 10. CONTRACTING FOR RESIDENTIAL ACCESSIBILITY GRANTS
1. INTRODUCTION. This chapter sets forth requirements and procedures with
respect-To—construction contracts for accessibility improvements financed
through a residential accessibility grant. Accessibility improvements
shall be undertaken only through a written contract between the contrac-
tor and the recipient of the residential accessibility grant.
Form of Contract. The construction contract shall consist of a
sing le signed by the contractor and accepted by the
homeowner, only following approval of the residential accessibility
grant. It shall contain a bid and proposal by the contractor.
b. Procurement of Bids. An acceptable contractor's bid and proposal
must be obtained before the Director of Planning and Program
Development approves Form CDR -8660 for the residential accessibility
grant.
2. GENERAL TERMS AND CONDITIONS. The Rehabilitation Officer, or a designee,
shall prepare "general conditions" for use in all construction contracts
for the accessibility improvements being made on the property.
DEFICIENCY LIST. A deficiency list, covering the specific accessibility
improvements for each property on which a residential accessibility grant
will be made, shall be prepared by the Rehabilitation Officer or a
designee. Drawings shall be prepared when it is essential to show the
scope of the improvements involved, so that a fair bid for the improve-
ments can be obtained, and to avoid misunderstandings with the bidder.
The deficiency list shall be based on the inspection of the property and
interviews, as indicated, with the applicant. The deficiency list shall
clearly establish the nature of the improvements to be done, the
materials to be used and equipment, if any, to be installed.
4. OBTAINING CONTRACTORS' BIDS AND PROPOSALS. The Rehabilitation Officer,
ora designee, shall establish and, on the basis of his/her experience,
maintain a current listing of contractors, subcontractors, and materials
suppliers who are qualified to perform and are interested in doing
accessibility work financed through a residential accessibility grant.
The listing may be based on the experience of the staff, experience of
property owners and others, information obtained from banks, credit,
trade associations, FHA Insuring Office, and/or other information
available to the staff. While the list, in a limited way, may serve the
purpose of prequalifying bidders, it shall not be used as a means of
excluding bidders who are not on the list at the same time the submission
of a bid and proposal is in order.
5. INVITATION TO CONTRACTORS FOR BID AND PROPOSAL.
a. Contractor Selection. The owner shall bid out the accessibility
improvements of his/her property. The staff shall provide the
property owner with a copy of a List of Contractors maintained at the
Department of Planning & Program Development.
b. Invitation to Bid. The homeowner shall contact a minimum of two
contractors an nvite him/her to bid the proposed repair. The
homeowner shall negotiate with the contractor to obtain an acceptable
bid.
e.�, P3
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c. Bid Review. Upon receipt of the bid proposals from the bidding
contractor, the City staff shall review each bid for completeness and
accuracy making special note to assure that the deficiency list has
been adhered to.
d. Acceptable Bid. An acceptable bid is one that upon review under 5c.
a ove, is not in excess of 10% of the Rehabilitation Officer's, or
designee's, estimate. Where two or more bids have been obtained,
the lowest acceptable bid shall be recommended to the owner for
approva In the event no acceptable bids are received, the
homeowner shall reject all bids and the homeowner shall repeat the
bidding process.
6. AWARD OF RESIDENTIAL ACCESSIBILITY CONTRACT. The contract shall be
awar e y avingwic applicant tor -Me residential accessibilit
grnt
properly execute the contract with the assistance of the Rehabili
Officer, or a designee. itaton
a. Award Within Thirti Das of Cutoff Date. In order for the bid and
proposa o e I iMU illy, the award s a e made within a period of 30
days from the cutoff date established by the City for the receipt of
the bid and proposal, unless a later date is agreed upon in writing.
b. Contract Award. The award of a residential accessibility contract
STM Fe accomplished by the applicant executing the original and two
copies of the contract documents.
(1) Executed original retained by homeowner.
(2) Executed copy to contractor.
(3) Executed copy to the City of Iowa City in care of the Rehabili-
tation Officer, or a designee.
c. Issuance of Proceed Order. At the time the award is made, the
Rehab cer, or a designee, shall remind the applicant and
the successful contractor that the undertaking of the improvements
covered by the contract is subject to issuance of a proceed order
within the number of days stated in the general conditions of the
contract from the date of the award. Upon award of the contract, the
City shall notify unsuccessful bidders that they have not been
awarded the contract.
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CHAPTER 11. INSPECTION OF RESIDENTIAL ACCESSIBILITY PROJECT
GENERAL. This chapter sets forth the requirements for the inspection of
accessibility improvements financed in whole or in part with a residen-
tial accessibility grant.
2. RESPONSIBILITY FOR MAKING INSPECTIONS. The Rehabilitation Officer, or a
designee, shall ma a inspet ions involving a residential accessibility
grant. To accomplish this, the Rehabilitation Officer shall make:
(1) One (1) Compliance Inspection to assure that the accessibility
project is being completed in accordance with the contract.
(2) A final inspection to determine that the construction work has been
completed in accordance with the construction contract. The Building
Inspector and any specialists from the Building Inspection Division,
as may be required, shall accompany the Rehabilitation Officer, or a
designee, on the final inspection and shall provide the Rehabilita-
tion Officer, or a designee, with a written report of their
findings.
3. INSPECTIONS FORPAYMENT. Inspection of the accessibility project shall
e ma a in actor ante with the following:
a. Inspections. Upon completion of the residential accessibility
prolect an receipt of the contractor's invoice, containing certifi-
cation of satisfactory completion of the project in accordance with
the contract and warranty, the Rehabilitation Officer, or a designee,
shall arrange for inspection of the completed project.
b. Makinq Payments. When the inspection shows that a portion of the
project is satisfactorily completed, the contractor may request a
partial payment. Partial payment requests shall be accompanied by
lien waivers for work completed. After receipt of a release of
liens, including releases from all subcontractors and suppliers and a
copy of each warranty, a request for final payment may be made after
it is approved by the Legal Department.
4. CERTIFICATION OF FINAL INSPECTION. After the Rehabilitation Officer, or
a designee, determines that tR—e residential accessibility project has
been satisfactorily completed and the final inspection report obtained,
the staff shall prepare a Form CDR -8645 (original and one copy).
Distribution. Form COR -8645 shall be distributed as follows:
(1) Signed original to the property owner.
(2) Signed copy to the property file.
5. OTHER PROVISIONS.
The Contractor Shall: Indemnify and hold harmless the owner, the
owners emp oyees and the City employees and officials from any and
all liability, loss, cost, damage, and expense (including reasonable
attorney's fees and court costs) resulting from, arising out of, or
incurred by reason of any claims, actions, or suits based upon or
alleging bodily injury, including death, or property damage rising
.
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out of or resulting from the contractor's operations under this
contract, whether such operations be by himself/herself or by any
subcontractor or by anyone directly or indirectly employed by either
of them. The contractor shall obtain insurance for this purpose,
which shall insure the interests of the owner and the City as the
same shall appear, and shall file with the owner and the City
certificates of such insurance.
b. Correction of Fault Work After Final Pa ment. The approval of the
eques or Paymen y e Re a i i a ion icer, or a designee, and
the making of the payment by the owner to the contractor shall not
relieve the contractor of responsibility for faulty materials or
workmanship.
ONE-YEAR GUARANTEE ON WORK BY CONTRACTOR. All work performed by the
contractor is covered y a one-year guaran ee but property owners are not
always aware that, for a period of one year, they may require the
contractor to correct significant defects and inadequacies in the work
performed under this contract. For this reason, the Rehabilitation
Officer, or a designee, shall inform the owner of the guarantee require-
ments, in writing, upon completion of the contract.
7. REHABILITATION OFFICER - OWNER - CONTRACTOR RELATIONS.
Rehabilitation Officer's Responsibility and Authority:
The Rehabilitation Officer, or a designee, shall observe the work and
will provide general assistance during the accessibility project
concerning proper interpretation of the residential accessibility grant
requirements.
The Rehabilitation Officer, or a designee, and owner shall decide, when
necessary, any and all questions which may arise as to the quality and
acceptability of materials furnished, work performed, interpretation of
deficiency list and all questions as to the acceptable fulfillment of the
contract on the part of the contractor.
The Rehabilitation Officer, or a designee, will not be on the construc-
tion site at all times and, as such, cannot be responsible for the acts
or omissions of the contractor or his/her employees. For the same
reason, acceptance by the homeowner or the City of the contractor's work
performed, does not release the contractor from the responsibility to
provide quality performance on all contract specifications.
t --
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CHAPTER 12. GRIEVANCE PROCEDURE
1. REVIEW COMMITTEE
a. Purpose. A Review Committee is hereby established to review the
comment of any person aggrieved by the Department of Planning and
Program Development's handling and processing of the application of
said person for assistance under the residential accessibility grant
program funded by the Community Development Block Grant Program.
Procedures as set out hereinafter are hereby established for the
submission to and disposition of grievances by the Committee. The
Committee shall function as a hearing body and shall render decisions
upon grievances filed as provided herein.
b. Desi nation of Committee. The Housing Commission shall act as the
eview to
ee, a air of the Housing Commission shall preside
at all meetings conducted by the Housing Commission while convened as
the Review Committee. In the absence of the Chair, the Vice Chair
shall preside. The meetings shall be conducted in a timely, orderly,
fair and dignified manner. All persons appearing before the
Committee shall have an opportunity to be heard. A quorum of the
Housing Commission must be present in order for the Housing Commis-
sion to be convened as the Review Committee.
c. Power and Duties. The Committee shall have the following powers and
TuTies.
To review complaints of any persons aggrieved by determinations of
the Planning & Program Development Department concerning:
-The sufficiency of his/her application for assistance;
-The eligibility of his/her application for assistance under the
project;
-The amount of the residential accessibility grant allocated or
received by said person;
-The quality and appropriateness of the accessibility improvements
designated to be done;
-The adequacy of the information and assistance concerning the
residential accessibility project which is furnished by the
Department of Planning & Program Development.
d. Standards. In exercising its powers and duties, the Committee shall
e gu e y the following standards:
1. Persons eligible for grants under provisions specified in the
Residential Accessibility Program operated by the Department of
Planning and Program Development and funded by Community Develop-
ment Block Grant shall have full right to a grant sufficient to
accomplish the purposes intended by the applicable program within
the limitations specified therein.
. �.�
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2. Eligible persons should be provided adequate assistance in the
determination of improvements that are needed and eligible and
technical assistance related to cost estimates, contract
negotiation and payment of contractors for work completed.
3. Service should be provided by the Department of Planning and
Program Development in such a way to assure that the administra-
tion of the Residential Accessibility Grant Program will not
result in different or separate treatment on account of race,
color, religion, national origin, sex, or source of income.
4. Eligible persons should be provided full information and advisory
services relating to the Residential Accessibility Grant Program
and the way in which they may benefit from them.
e. Staff. The Recording Secretary of the Housing Commission shall
provide secretarial services for the Housing Commission while
constituted as the Review Committee and shall assist in the prepara-
tion of the agenda items for meetings.
2. PROCEDURE.
a. F.1.n The Committee's jurisdiction may be invoked by or on behalf
o any aggrieved person by filing a grievance with the Review
Committee. A grievance may be filed at the Office of the City Clerk
for the City of Iowa City. Grievances shall be filed in a timet
manner as follows: 1) In a case o gran rec 5ien s e
�zritv Within one year
within 6o as s OT Lne w. ��_.
ac ion s a e m wri en orm an sou contain a short, concise
statement of the grievance and explanation of action desired. The
aggrieved person may seek the assistance of the staff of the
Department of Planning & Program Development in filing of an action.
No filing or processing fees shall be required of any aggrieved
person involving the Committee's jurisdiction.
l fix a
le time for hearing
b. actions andhtheommittee Departmentholf Planningr&aP Program e
am Develpmentshall
give notice in writing of the time and place of the meeting to the
aggrieved person. In no event shall the hearing be held more than 30
calendar days following receipt of the grievance at the Office of the
CitClerk. be
responsible for cocoordinating aand ry o schedulingf the the oshall
hearing with the
Chairperson of the Housing agent or earn grievance
waggrieved
may appear in person, by g by attfashall
resolved prior to the date of the hearing, the aggrieved lparty
request in writing that the grievance be withdrawn. The Committee
shallke its
decisions shallibe mailed 'towthein ten agrrievedlendar days. A
person.
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APPENDIX
i
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F r -
Name
Address
Mortgage
Family:
RESIDENTIAL ACCESSIBILITY GRANT PROGRAM FACT SHEET
Phone Appt. Date
Owner
Owned Since Structure Age _
Name qee Relationship Occupation
Income
Employment:
Occupied Property:
Interest:
Other:
Family:
social Security: husband $
wife ;
Pensions: V.A., IPERS, Civil Service, etc.:
Assets
Cash Accounts:
$
E
i
E
U.S. Savings Bonds:
I
Marketable Securities:
Other Real Estate:
Life Insurance:
Other:
P3
-A�
APPLICATION FOR RESIDENTIAL ACCESSIBILITY GRANT
A. NAME AND ADDRESS
C. DATE OF APPROVAL:
D. TOTAL PRESENT MONTHLY INCOME:
a
$
1.
Base Pay
$
2.
Interest
APPLICATION FOR RESIDENTIAL ACCESSIBILITY GRANT
A. NAME AND ADDRESS
C. DATE OF APPROVAL:
D. TOTAL PRESENT MONTHLY INCOME:
EARNED INCOME:
$
1.
Base Pay
$
2.
Interest
$
3.
Gross Earnings from
$
Occupied Property
4.
Annuities
$
5.
Other
$
6.
TOTAL LINES 1-5
$
7.
Adjusted Total
Earned Income
(90% of line 6)
rrvrn r�.rnur
$
8. Social Security E
9 Pensions $
10. Other $
11. TOTAL (of lines 8-10) $
12. ADJUSTED TOTAL FIXED INCOME
(75% of line 11) $
1. Cash on hand and in
accounts $
2. Marketable Securities,
U.S. Savings Bonds,
etc. $
fiC
B. AGE OF APPLICANT(S):
NUMBER. OF DEPENDENTS:
AGE(S):
APPLICATION NUMBER:
FIXED MEDICAL EXPENSES:
CDR 8660
13. Drugs $
14. Support Services $
15. Medical Expenses $
associated with
handicap or disability
16. Prescriptions $
17. SUBTOTAL
(add lines 7 & 12) $
18. LESS
Number of Dependent Children
x $40.00 (Total Dependent
Deduction) $
19. LESS
Fixed Medical Expenses
(add lines 12-15) $
20. TOTAL -MONTHLY ADJUSTED INCOME
(line 17 minus lines 18 & 19)
$
3. Equity in other
real estate
$
4. Other assets
$
5. Insurance
$
TOTAL ASSETS
$
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COSTS:
2. Funds -other source
I. Amount of grant $__
TOTAL COST $te_
S_
G. CERTIFICATION OF ELIGIBILITY:
licant certifies that all information in this application and all information
The app ort of this application is given for the purpose of obtaining a City
furnished in Supp
of Iowa City residential accessibility grant and is true and complete to the best o
G led a and belief.
the Applicant s now 9 described in
The applicant further certifies that he/she is the owner of the property
this application and that the grant proceeds will be used for the work and materials
necessary to complete the residential accessibility project. If the Rehabilitation
licant agrees that the proceeds shall be
Officer, or a designee, determines that the grant proceeds will not or cannot be use
for the purpose described herein, the App
returned forthwith, in full, to the City of Iowa City and acknowledges that, with
respect to the proceeds so returned, he/she shall have no further interest, right or
claim.
Date
Signature of Applicant
Signature of App
licant Date
H. APPROVAL OF APPLICATION:
xamined the application for a City of Iowa City grant and finds
The undersigned has e
roved the application
that the application meets the requirements set forth in the Residential Accessibi -
ity Grant Program Manual. Accordingly, the undersigned has app
the a residential
tablishment actanyarequiredrant fundin the amount reservatiions bydthetCatynoflIowa City bDepart
of
ment of Planning and Program Development.
El��
Director, Planning & Program Development
D
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RESIDENTIAL ACCESSIBILITY GRANT PROGRAM
COMPUTATION SHEET - 14ONTHLY ADJUSTED INCOME
NAME ADDRESS
EARNED INCOME:
1. Base pay: applicant $
spouse $
2. Interest from deposits $
3. Gross income from occupied property $
4. Other earnings $
5. TOTAL LINES 1-4 $
6. ADJUSTED TOTAL, EARNED INCOME
(90% of line 5) $
FIXED INCOME:
7. Social Security $
8. Pensions $
9. Other 5
01
10. TOTAL LINES 7-9 $
11. ADJUSTED TOTAL, FIXED INCOME
(75% of line 10) $
12. SUB -TOTAL --MONTHLY ADJUSTED INCOME E
13. Less number of dependent children $
x $40.00 (Total dependent deductionF S
14. Less Fixed Medical Expenses $
15. TOTAL --MONTHLY ADJUSTED INCOME $
16. TOTAL ANNUAL INCOME $
----------------------------------------------------------------------------
LIQUID ASSETS:
Cash deposits $ Cash value, insurance E
Stocks, bonds $ Equity, other real est. 5 -
Other $
TOTAL: $
723
o,
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RESIDENTIAL ACCESSIBILITY GRANT PROGRAM
RELEASE FORM
Date: I
To: j
City of Iowa City
I
Dept. of Planning & Program Development
410 E. Washington Street
Iowa City, Iowa 52240 i
j Attn: Residential Accessibility Grant
Re: Cancellation of Residential Accessibility Grant j
I
I authorize the termination of further processing of my Residential Acces-
sibility Grant and I, hereby, acknowledge that the services which I have
received regarding investigating into the possibilities of my property
being made accessible have been entirely satisfactory.
I further acknowledge that I have been fully informed of the benefits of
the Residential Accessibility Grant and I do not wish to avail myself to
these benefits.
Signed,
I
pb/sp
i
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CDR 8645
CERTIFICATE OF FINAL INSPECTION
DEPT. OF PLANNING & PROGRAM DEVELOPMENT A. APPLICATION
CITY OF IOWA CITY NUMBER:
RESIDENTIAL ACCESSIBILITY GRANT PROGRAM B. NAME, ADDRESS, ZIP OF LOCAL AGENCY:
Dept. of Planning & Program Development
City of Iowa City
Instructions: Complete original and one Civic Center
copy. Give signed copy to applicant, 410 E. Washington Street
retain one copy in file. Iowa City, IA 52240
C. Address of Residential Accessibility D. Date Final Inspection Completed:
Project.
E. Name, Address, Zip of Applicant(s): 1. The total number of dwelling units in
building after being made accessible:
2. Of the above dwelling units,
were dilapidated or tacked essential
plumbing facilities before being made
accessible.
3. The date, in Proceed Order, by which
was to begin.
F. Certificate of Final Inspection
Final inspection has been made of the property made accessible with Community
Development Block Grant assistance. The construction work has been satisfacto-
rily completed in accordance with the Construction Contract.
Signature
E
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ai
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CDR 86318
CITY OF IOWA CITY
RESIDENTIAL ACCESSIBILITY GRANT PROGRAM
TERMS b CONDITIONS
1. GENERAL. This sets forth City requirements with respect to terms and
con itions to which an applicant must agree in order to obtain a residen-
tial accessibility grant.
2. RESIDENTIAL ACCESSIBILITY GRANT CONDITIONS. The specific terms and
conditions With respect o a rest en is accessibility grant are listed
below. The applicant shall agree, and by signing this form does agree to:
a. C i v i l�Ri hts. Comply with all applicable City requirements with
respeohTitle VIII of the Civil Rights Act of 1968 and the City's
Non -Discrimination Ordinance, Chapter 18, to not discriminate upon
the basis of race, color, religion, creed, sex, sexual preference,
national origin, marital status, age or disability in occupancy of
the subject property. The applicant further agrees to utilize the
City's Women and Minority Business Enterprise Directory when the
responsibility for obtaining the contractor is taken on by the appli-
cant.
b. Cancellation of Residential AccessiVIA'
ilit Grant. Return of the grant
procee s wi no rig in eyes or claim in the proceeds, if the
grant is cancelled before the residential accessibility project is
started.
c. Use of Residential Accessibilit Grant. Use the grant proceeds only
To--p—ay—For- cos s o services an materials necessary to carry out the
residential accessibility project for which the grant will be ap-
proved.
d. Com letion of Residential Accessibilit Pro'ect. Assure that the
rest en is accessi i i y pro3ec s a e carried out promptly and
efficiently through written contract let with the prior concurrence
of the City.
e. Inspection. Inspection by the City, or its designee, of the prop-
er y— , e accessibility improvements and all contracts, materials,
equipment, payrolls and conditions of employment pertaining to resi-
dential accessibility project.
f. Records. Keep such records as may be required by the City with
respect to the residential accessibility project.
g. Reca ture Clause. The applicant shall agree to repay the full amount
o e rest dential accessibility grant or that amount determined by
the City if the applicant is found to be ineligible as a result of
incorrect or fraudulant information on the approved form.
h. Interest of Certain Federal Officials. Not permit any Member, or
Delegate to t e 7 ess o e United States, and no Resident Com
missionersIto share in any proceeds of the residential accessibility
grant, or in any benefit arising from the same.
?V3
f-'
i. Bonus Commission or Fee. Not pay any bonus, commission or fee for
urpose of o
the ptaining the City approval of the residential acces
sibility grant application, or any other approval or concurrence
required by the City or its designee to complete the residential
accessibility project, financed in whole or in part with the residen-
tial accessibility grant.
Interest of the Cit Allow no member of the governing body of the
MY -0 o�Chi yi�nd no other public official of the locality who
exercises any functions or responsibilities in connection with the
administration of the federally assisted project or program, and no
other officer or employees of the City who exercises such functions
or responsibilities to have any direct interest in the proceeds of
the residential accessibility grant, or in any contract entered into
by the applicant for the performance of the work financed, in whole
or in part with the proceeds of the residential accessibility
grant.
Applicant signature
Applicant signature
Witness
Date
Date
Date
IOU
Mi
r -
CITY OF IOWA CITY
CHIC CENTER 410 E. WASHINGTON ST. IOWA CITY, IOWA 52240 (319) 356-5030
OWNER'S ACCEPTANCE OF COMPLETED
RESIDEIJ IAL SSIBIL TY PROJE T
PROPERTY ADDRESS
The residential accessibility project has been satisfactorily completed as per the
construction contract specifications.
All work and materials used to complete the accessibility improvements meet our
approval and are satisfactory.
Date Owner's Signature(s)
?23
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City of Iowa City
MEMORANDUM
Date: April 16, 1986
To: City of Iowa City City Council
From:O Marianne Milkman, Community Development Block Grant Coordinator
Re: Residential Accessibility Grant Program
In November, 1985, Council budgeted $20,000 in Community Development Block
Grant monies for the development and implementation of a Residential Accessi-
bility Grant Program. The program and operations manual is modeled after
existing Housing Rehabilitation Programs.
The Residential Accessibility Grant Program is a pilot project which will be
administered by Community Development Block Grant Division staff. The Program
goals are to make more of the City's housing stock barrier -free to
elderly/handicapped residents and to help elderly/handicapped residents
remain in their homes.
This project will provide low -to -moderate income elderly/handicapped home
owners with assistance in adapting their homes to their physical needs. We
anticipate being able to fund 5-10 projects.
Eligibility requirements for the Residential Accessibility Grant Program are:
1. That the dwelling be in need of accessibility improvements to conform to
the Accessibility Standards as set forth in the Iowa Administrative Code
680-16.700-899.
2. That the dwelling be a single family, all residential building.
3. That the dwelling be owner -occupied.
4. That an individual family may not participate more than once.
5. That the dwelling be located within the Iowa City city limits.
6. That the owner/household be of low -to -moderate income (i.e., not more
than 80% of median family income, based on HUD guidelines for the number
of persons per household).
7. That the maximum liquid assets of the applicant be limited according to
family size and adjusted gross income (see page 5 of the operations
manual for a table of maximum assets). An adjustment will also be in-
cluded for fixed medical expenses, such as prescriptions, drugs, medical
fees and other special health and support services directly related to an
applicant's handicap or disability.
B. That each Residential Accessibility Grant will not be in excess of $3,000
for a one or more story house.
%0? s
Project activities will range from equipping existing bathrooms with hand-
rails, installing shower and handicapped toilets, to more extensive repairs
involving the construction of ramps and widening entryways.
Both the Committee on Community Needs and the Housing Commission have re-
viewed the program's operations manual and have recommended Council approval.
This program is anticipated to begin May 1.
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74.3
RESOLUTION NO. 86-114
RESOLUTION AMENDING THE NUMBER OF POSITI014S IN THE RECREATION DIVISION
WHEREAS, Resolution No. 85-60 adopted by the City Council on March 12, 1985,
establishing an operating budget for FY86 authorizes all permanent positions,
and
WHEREAS, Resolution No. 85-369 adopted by the City Council on December 20,
1985, deleted certain positions for the remainder of FY86.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA:
That the authorization of personnel in the Recreation Division be amended by
the addition of a full time Recreation Superintendent position.
It was moved by Courtney and seconded by Zuber
the Resolution be adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
Ambrisco
x_ Baker
x_ Courtney
�_ Dickson
-- McDonald
Strait
x Zuber
Passed and approved this 22nd day of April , 1986.
v
ATTEST: Y11...: _ _.� :g'.&a J
IA CLERK
Approved
y�b
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