HomeMy WebLinkAbout1986-05-20 Bd Comm minutesa
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MINUTES
ARM
FORMAL MEETING
PLANNING & ZONING COMMISSION
THURSDAY, MAY 1, 1986 - 7:30 P.M.
CIVIC CENTER COUNCIL CHAMBERS
MEMBERS PRESENT: Cooper, Dierks, Horowitz, Jordan, Perry, Scott, Wallace
MEMBERS ABSENT: None
STAFF PRESENT: Beagle, Boyle, Manning
RECOMMENDATIONS TO CITY COUNCIL:
1. Recommend approval of the vacation of Teeters Court between the Crandic
rail line and Rider Street.
2. Recommend denial of S-8605, a preliminary and final subdivision plat of
Boyrum Subdivision, Part 3.
3. Recommend denial of Z-8602, an application submitted by the Iowa City
Crisis Intervention Center for the rezoning of 528 Iowa Avenue from
RNC -20 to CB -2.
4. Recommend approval of S-8607, a preliminary LSNRD plan for Lot 1, .BOI
Second Addition, contingent upon revision of the plan as noted in the
staff report of May 1, 1986.
5. Recommend approval of S-8608, a preliminary LSNRD plan for Lot 3, BDI
Second Addition, contingent upon revision of the plan as noted in the
staff report of May 1, 1986.
6. Recommend approval of S-8609, a preliminary LSNRD plan for Lot 6, BDI
Second Addition, contingent upon revision of the plan as noted in the
staff report of May 1, 1986.
7. Recommendation to City Council to have the engineering staff consider a
wider curb cut in the industrial zones.
REQUEST TO THE CITY MANAGER FOR STAFF ASSISTANCE:
None.
CALL TO ORDER:
Chairperson Scott called the meeting to order at 7:35 p.m.
PUBLIC DISCUSSION:
There was no Public Discussion.
DIM
ExAzi
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Planning & Zoning Commission
May 1, 1986
Page 2
CONSIDERATION OF THE MINUTES OF APRIL 17, 1986:
Horowitz moved to approve the minutes of April 17, 1986. Wallace seconded
the motion.
On page 9, paragraph 4, Scott changed the motion to read "waiver 'of' the
preliminary plat."
The motion to approve the minutes of April 17, 1986, as corrected carried,
7-0.
VACATION ITEM:
1. V-8601. Public discussion of an application submitted by the Seventh Day
A3venfist Church requesting the vacation of Teeters Court between Rider
Street and the CRANDIC rail line.
Perry asked if there was a public or private agreement to maintain the
drive. Boyle explained an easement would be granted to the neighbor in
the residential unit, Dr. Price. Perry assumed Dr. Price is agreeable to
the vacation. Beagle responded in the affirmative.
Perry moved to approve the vacation of Teeters Court south of Rider
Street. Cooper seconded the motion. The motion carried unanimously,
7-0.
SUBDIVISION ITEMS:
1. 5-8605. Public discussion of an application submitted by Southgate
eb�pment Company for approval of a preliminary and final subdivision
plat of Boyrum Subdivision, Part 3, a 2.52 acre tract between Highland
Avenue and Highway 6, east of Gilbert Street; 45 -day limitation period:
5/2/86, 60 -day limitation period: 5/12/86.
Ral h Stoffer, 325 E. Washington, Iowa City. Representing the developer,
o er, ,s ributed new preliminary and final plans which included the
following changes requested by the Commission:
-Two plats with the parameters of the access points marked.
-Extension of the storm water pipe within Highway 6 right-of-way.
-Plantings to soften the visual impact of the proposed fence.
Scott briefly summarized the discussion thus far. The distance between
the rear lot lines on Plum and the proposed Boyrum Street extension will
remain the same, 11 feet. The developer has proposed to install a solid
wooden fence with plantings for visual and sound dampening properties
within the east right-of-way of Boyrum Street. The pavement will remain
28 feet wide on the north portion of the extension. The south portion
will have a turning lane allowing stacking of ten cars. The drainage
pipe required will be constructed and buried west to the pipe located
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Planning & Zoning Commission
May 1, 1986
Page 3
under by the developer. 6. Cost of Thealization at access points Hhaveabeen vindicatedwill
the
borne by
preliminary and final plats.
Public Discussion:
Diana Nelson, 1205 Diana Street, Iowa City. Nelson felt the proposed
ex ension would make her residential street into a thoroughfare, adding
that the need to provide for stacking of ten cars shows the developer
expects volumes of traffic. At the previous formal meeting, Nelson
recalled a potential buyer for the property suggested the use of a front-
age road rather than a through street. Scott explained this idea was
found to be
dpoten
rcoulttially begaddedinand to Highway 6ing staff since more
accesspoint
Neson ld e loered to
35lmph.also scottlt the assumedpeed withlimit,
iiincreased traffic,5thehspeeduwould bewlower.
In lt the
wouldpdrawimoconcerns
retraffic fromincreased traffic, Nelson the other side of Highway 6 tension
on Boyrum
Winifred Holland, 1105 Diana, Iowa City. Holland drew the Commission's
a en ton o e bottleneck at the intersection of Diana Street and
Kirkwood, especially at rush hour. Holland's property on Diana abuts
cortmercialiy zoned property. The fencing serving as a screening has not
been maintained.
Rose S aldin , 1407 Plum, Iowa City. Spalding felt the main argument
against the proposed extension was than nheneed
f r the those eet ex stse
There is other commercial property
Highland.
Gre Cranston, 1409 Plum, Iowa City. Cranston reminded the Commission of
e pe ion circulated by concerned property owners who opposed the
extension. 166 area residents signed the petition stating, "I oppose the
extension of Boyrum." Cranston further felt the extension would disrupt
the traffic patterns in the area, and wouldn't benefit the majority of
people in the area. He added that a commission member had stated at a
previous meeting they thought it best not to create double frontage lots.
This extension would make five such lots. Cranston encouraged the Com-
mission to vote against the extension.
Nelson added to her concerns the issue of runoff from Highland Avenue.
She felt the development would cause traffic problems and further flood-
ing of yards. Scott interjected that the body of water settled at the
area near Cathy's Candles. Nelson agreed the larger portion lis there,
but there was standing water on all of the street. Scott exp
flooding oboundaries.ed the
f Highland
from Highlanddeisthe to be ameters of handled by a esubdivision
to be system under
Highway 6.
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Planning & Zoning Commission
May 1, 1986
Page 4
Commission Discussion:
Perry questioned the developer whether the plantings were to be on one or
two sides of the fence. Stoffer stated the plantings would be on the
street side, the west side. Scott asked if Southgate would be willing to
submit a plan to the City Forester for approval of the plantings.
Stoffer confirmed the developer would work with the City on this provi-
sion.
Scott questioned legal as to whether separate covenants would be needed
regarding the access points and maintenance and upkeep of the fence.
After discussion, Boyle suggested the Commission first make the main
motion, followed by amendments to cover each covenant.
Jordan moved to approve S-8605, a preliminary and final subdivision plat
of Boyrum Subdivision, Part 3. Horowitz seconded the motion.
Horowitz moved to amend the main motion, to require a covenant limiting
access points to the two lots as only those specified on the final plat.
Scott noted that this amendment was made to restrict access points to
only those noted on the final plat to Lot 2 as a permanent record.
The motion to amend the main motion carried unanimously, 7-0.
Horowitz moved to amend the main motion, stipulating that a covenant for
the maintenance and upkeep of the fence on the east side of the Boyrum
exthereamendment be provided.
rsvba ed on drawing submied the tted by therowitz developereattthe
informal meeting, 4/28/86, #1303.
The motion to amend the main motion carried unanimously, 7-0.
Discussion on the main motion as amended:
Perry found it difficult to see an overall benefit of the extension of
Boyrum for Iowa City. The majority of public is opposed. He commented
that the developer has come a long way in meeting the Commission's de-
mands.
Cooper agreed, adding that he could not ignore public protest. He also
had problems with traffic and water runoff. Horowitz stated her opposi-
tion, not only because of the negative impact on the.traffic of Highway
6, but also on the neighborhood immediately adjacent, and on up to
Kirkwood. The harmony between residential and commercial would be dis-
turbed.
Horowitz amended the main motion, requesting approval subject to a review
of legal papers. Perry seconded the motion. The motion to amend car-
ried, 7-0.
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Planning & Zoning Commission
May 1, 1986
Page 5
—f
Chairperson Scott declared a roll call vote on the main motion as
amended:
Jordan yes
Cooper no
Dierks no
Horowitz no
Perry no
Wallace no
Scott yes
The motion failed, 2-5.
ZONING MATTERS:
1. Z-8602. Public discussion of an application submitted by the Iowa City
rises Intervention Center for the rezoning of 528 Iowa Avenue from
RNC -20 to CB -2; 45 -day limitation period: waived.
Beagle reviewed the original staff report of March 31, 1986, recommending
approval of the use of conditional zoning for the property to accommodate
the Crisis Center. The approval was recommended based on the assumption
that the present office use of the facility was a conforming use in the
RNC -20 zone. Subsequently, the planning staff has learned the law office
housed in the structure is an illegal use. Staff has revised its recom-
mendation based upon this information. Staff feels to maintain the
present RNC-20/CB-2 boundary line is the most appropriate and consistent
with the zoning map and Comprehensive Plan designation for this area.
Therefore, staff recommends the request for rezoning be denied.
Horowitz asked if documentation had been received from the Agudas Achim
Synagogue offering additional parking for the Center. Beagle stated that
no papers had been received.
Public Discussion:
KenKau i, Director of the Crisis Intervention Center. In reference to
Ig
c ossification of the Crisis Center, Kauppi stated they thought of
themselves as more akin to a Sunday school than a commercial enterprise.
He continued that the Center has no intention to raise the present struc-
ture, but would instead improve it. Kauppi mentioned he was surprised by
the opposition of people in the area. He explained the synagogue has
offered the needed 15 spaces if it would help with the rezoning, and have
given their informal approval. Kauppi stated his satisfaction with the
Commission and the Planning Department for the thoroughness and attention
given to all the issues.
Horowitz asked Kauppi if the food donated would be dropped off from the
alley. Kauppi affirmed. Horowitz questioned if the Center is planning
an addition to accommodate the drop off. Kauppi affirmed.
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Planning & Zoning Commission
May 1, 1986
Page 7
—All
complaining about the lack of metered parking on Iowa Avenue. Hayek
stated that the issue of legal/illegal non -conforming is a subjective
definition. The offices were conforming in the previous zoning. As he
understood the ordinance, the use was permitted. Hayek agreed that the
parking requirements may not have been met.
Horowitz clarified with Hayek that George would leave the property if the
Crisis Center were to move in the structure.
Boyle questioned the use of the property prior to its use by George and
Johnston. Hayek explained a small shop was operated on the first floor.
Boyle questioned if that occupant had applied for a certificate of occu-
pancy as required by the ordinance. Hayek assumed they did not. Beagle
explained the previous use referred to by Hayek was a proposed frame shop
in 1980-81 which was abandoned.
Under R3B zoning, Scott explained that office uses were a permitted use.
The problem with the illegality arose because a variance to the parking
was not obtained. Boyle added that all uses which were conforming prior
to December 13, 1982, became conforming with the passage of RNC -20 zone.
Hayek clarified his premise that parking and use were two separate is-
sues. If the neighborhood had a problem with the use, it should have
been raised five years ago.
Beagle pointed out the illegality of the law office was discovered quite
innocently when trying to determine the current number of valid parking
spots in evaluating the application for a special exception by the Crisis
Center. Staff checked for a certificate of occupancy for the law office
and did not find that documentation.
Scott explained that even if the law office use was non -conforming, the
Center could not expand or alter the building unless full compliance with
all current ordinances was met. In regard to the staff report dated
March 24, 1986, recommending conditional approval of the rezoning, for
the record Scott reminded the Commission of the staff's public statement
of a reversal (and reasons for the change of mind) at the informal meet-
ing of 3/31/86 and formal meeting of 4/3/86.
Larry Lynch, representing the University of Iowa Credit Union, reiterated
that tela present use is illegal. He added that the burden is on the
Commission to make the process legal. Lynch asked the Commission to vote
on the rezoning tonight and turn down the request. He told the Commis-
sion that they "don't always have to believe lawyers."
Wallace asked what would happen if the Commission were to deny the rezon-
ing. Boyle explained if the Council were to deny the request, George
would be asked to vacate the premises. Wallace clarified if the request
was denied, uses permitted would be only those allowed in the RNC -20
zone.
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Planning & Zoning Commission
May 1, 1986
Page 8
Horowitz wondered if the synagogue granted 15 spaces to George, would
this satisfy parking and thus affect the Crisis Center application.
Boyle answered negatively, since the law office had never been legally
established as an office use in the past.
Wallace questioned if the property were rezoned CB -2, would George be
able to use the synagogue parking, with a special exception through the
Board of Adjustment. Boyle confirmed. Continuing, Wallace asked if the
property were conditionally zoned for office use by George, could the
conditional zoning apply to the Center. Boyle interjected that was not
the application before the Commission. Scott added that the conditional
zoning was just for the office use.
Jordan moved to approve Z-8602, an application submitted by the Iowa City
Crisis Intervention Center for the rezoning of 528 Iowa Avenue from
RAC -20 to CB -2. Perry seconded the motion.
Jordan was a member of Planning and Zoning when the RNC -20 zone was
established, and stated his opposition to the request. The RNC -20 zone
is a neighborhood conservation zone and should remain.
Perry agreed with Jordan, asking where the line of RNC-20/CB-2 would
eventually end. Used to protect residential units in older areas of Iowa
City, Perry felt the line should remain in its present location. If the
property were rezoned and the Crisis Center were to leave, he could .see
many undesirable uses move into the building.
Horowitz noted that if the structure were to revert back to a residential
use, there would be no buffer with it next to a commercial use. Scott
took exception to this, stating that there are many cases of commercial
property abutting residential property. He added that there are only
nine feet between the property and the adjacent single family residence.
Scott stressed the Commission can't apply standards differently to an
organization which is meritorious, specifically, non-profit. This was
even suggested by a Council member. Scott adamantly disagreed with these
philosophies. If George were to revert to a residential use, he would
have the Credit Union parking area to screen between the commercial and
residential uses. He reiterated that Commission members are basing their
premise on the fact that the Center is a benefit to the City, while its
location at the proposed site is a detriment to the adjacent single
family home.
The Chairperson called for a roll call vote:
Scott
no
Wallace
yes
Perry
no
Horowitz
no
Dierks
no
Cooper
no
Jordan
no
The motion failed, 1-6.
LUbduLid
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Planning & Zoning Commission
May 1, 1986
Page 9
Hayek announced to the Commission he was not attempting to mislead them,
as inferred by Lynch. He challenged Lynch asking if he had said an
untruth. Scott stated the Commission took the respective side's arguments
as legitimate comments in defense of their positions.
SUBDIVISION ITEMS (continued):
2. S-8607. Public discussion of an application submitted by BDI for ap-
proval of a preliminary LSNRD plan for Lot 1, BDI Second Addition, 45 -day
limitation period: 6/2/86.
As one of three concurrent requests in the BDI area, Beagle explained
that each application was made under the procedures set out in the pro-
posed LSNRD ordinance currently pending before the City Council. It is
felt the revised ordinance will be adopted by the Council prior to the
appearance of these requests before them.
Beagle distributed a memorandum dated May 1, 1986, a review of revised
preliminary LSNRD plans submitted by the applicant. Most of the defi-
ciencies and discrepancies outlined in the April 20, 1986, staff report
have been corrected. A letter was also distributed as received from
David Elgin stating the time table involved in the development of Lots 1,
3 and 6 to be within 24 months following approval of the plans by the
City. Beagle explained that only one deficiency remains as omitted in
the May memo.
Wallace moved to approve S-8607, a preliminary LSNRD plan for Lot 1, BDI
Second Addition, contingent upon fulfilling of the deficiency noted in
the staff report of May 1, 1986. Cooper seconded the motion.
The Commission recessed at 9:25 p.m.
The meeting reconvened at 9:35 p.m.
The motion carried unanimously, 7-0.
3. S-8608. Public discussion of an application submitted by BDI for ap-
p.— o� of a preliminary LSNRD plan for Lot 3, BDI Second Addition; 45 -day
limitations period: 6/2/86.
Beagle stated this application to be similar to the previous application,
although this is a speculative building. Again referring to the memo of
May 1, 1986, Beagle said there are two deficiencies and discrepancies
which need resolution. The third was resolved with the letter from Mr.
Elgin.
Wallace moved to approve S-8608, a preliminary LSNRD plan for Lot 3, BDI
Second Addition, contingent upon fulfilling of the two deficiencies noted
in the staff report of May 1, 1986. Dierks seconded the motion. The
motion carried unanimously, 7-0.
4. S-8609. Public discussion of an application submitted by BDI for ap-
pro� of a preliminary LSNRD plan for Lot 6, BDI Second Addition; 45 -day
limitation period: 6/2/86.
I
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Planning & Zoning Commission
May 1, 1986
Page 10
Again, Beagle explained the proposal is for a speculative building and
noted remaining deficiencies noted in the May 1 memo.
Bob DeWitt, representing Shive-Hattery, requested the Commission consider
a c ange to the maximum curb cut of 24 feet. In an industrial zone,
semi-tractor
to negotiate
o maximum of 42 feetide drive. to accommodateitt asked the
cannot this.
Scott announced it to be the intent of the Commission to request Council
to address this issue.
Wallace moved to approve S-8609, a preliminary LSNRD plan for Lot 6, BDI
Second Addition, contingent upon fulfilling of the three deficiencies
noted in the staff report of Nay 1, 1986. Cooper seconded the motion.
The motion carried unanimously, 7-0.
Dierks moved to request the City Council ask engineering staff to con-
sider a wider curb cut in the industrial zones. Wallace seconded the
motion.
Boyle explained this would not cause a change in the LSNRD. Scott noted
for the recrd that
theoindustrial ez nes, therefore, the commission feels emotion re is aneed for wider curb
was proposed.
The motion carried unanimously, 7-0.
ZONING ITEMS (continued):
2. Public discussion of amendments to the Planned Development Housing over-
ermit
lay
thanoacres Zone
Regulations
iSection
size as planned development.
mthe
development of tracts
le
Beagle distributed
a revisedThere
ordinance
c
inanceincluding the changes discussed at
the informal
1. Page 2, number 2, (i) was added (regarding notice requirements).
2. Page 5, (h) "requirements" was substituted for "standards."
Beagle reminded the Commission they have yet to establish a minimum area
for tracts under two acres.
Horowitz noted on page 2, number 2, (a) through (h) gave no clarification
in terms of procedures, (i) should have only content, not process to be
consistent with the other items. Boyle assured them the item would be
condensed.
Horowitz asked the Commission when they would be receiving the Environ-
mental Regulations for review. The Regulations will be applied to
Lhe
SNRD, etc., Horowitz assumed the Commission will be asked to apply the
Regulations to the OPDH.
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Planning & Zoning Commission
May 1, 1986
Page 11
Perry asked if the changes would be so different from the present ordi-
nance. Horowitz felt with the Urban Environmental Ad Hoc's disposition
toward protection of sensitive areas and open space, the Commission may
be able to delete portions of the ordinance if contained in the Regula -
ns. Horowitz felt
icommission should table nefer approval of
theOPDH unt1theyreceve t EnonentaRegulations.
Scott agreed with Horowitz's premise. Unable to attend the meeting
tonight, Ban Bray spoke with Scott earlier, and expressed concerns re-
garding the OPOH as currently written as two acres or less. Scott felt
Bray had reiterated concerns expressed by the Commission, most impor-
tantly the intention to preserve the character of single-family neighbor-
hoods. Even with a minimum, Bray opposed the ordinance on philosophical
grounds. Scott predicted that if the ordinance were defeated tonight,
the Commission would see it come back. Scott agreed with Horowitz in
deferral of the OPDH.
Perry felt many significant changes would be needed to the present ordi-
nance to gain his support. Dierks expressed concern with phraseology
stated in the purpose: "...where conventional development may be inap-
propriate." She felt this was too broad, allowing developers to find
excuses for developments that wouldn't be in the best interest of the
neighborhood. Dierks added that she couldn't support changing the char-
acter of single-family neighborhoods.
Horowitz stated the OPDH and Neighborhood Open Space Plan are difficult
but similar issues, and the Commission needs to convey this feeling to
the Council. Boyle reminded the Commission that the planning staff is
severely limited, and further the staff may not have time to work on the
issue until September.
Finputmindicated May 15,the
1986,Commission
next formal meeting.
see
Regulations. General
meeting
Perry praised staff on the good job they have done, adding that the
critical comments made are not relative to their work, but rather con-
tent.
Boyle suggested the Commission may want to table or defer the OPDH to the
next meeting, since the Regulations will be discussed, the Commission
could better schedule discussion.
Wallace moved to table the learmmned Development
Housing
o s tracts less than
Zone
Regulations, Section 36-47, p
two acres in size as planned developments. Horowitz seconded the motion.
Regarding the Planning Department staff's work load, Scott noted the
commission had received a memo on prioritization. Relative to the Open
Space, Subdivision and OPDH, Scott felt the Commission could work on
issuesthese tandem
cr implementation of the
policiesfrom the Environmental Ad HocCommittee
The motion carried, 6-1, with Jordan voting in the negative.
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Planning & Zoning Commission
May 1, 1986
Page 12
PLANNING AND ZONING INFORMATION:
The Commission publicly wished to extend their sympathies to absent staff
person Karin Franklin and her dog. After having a bit of a scuff, both are
said to be resting comfortably.
Horowitz asked if staff had a finding to present on the University of Iowa -
Breese Automotive issue. Karin Franklin will have a finding available at the
next meeting.
Jordan requested staff to investigate the corner of Highways 1 and 6 (Wardway
Plaza corner), where a rather large sign proclaiming "This Way to Old Capitol
Motors" is under construction.
ADJOURNMENT:
The meeting adjourned at 10:15 p.m.
Minutes submitted by Linda rManning.
Approved by:
Sally erks, Secretary
gig
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MINUTES
IOWA CITY AIRPORT COMMISSION
April 10, 1986
MEMBERS PRESENT: Tiffany, Ashby, Sokol, Lewis, Knowling
STAFF PRESENT: Zehr, Brown, Wright
GUESTS PRESENT: R. Streb,kE1. Moses, H. Boger,McCoy,. Hankins, H. Feirstemn, D.
V. Glass, D. Rose
Tiffany called the meeting to order at 7:00 p.m. Minutes of the March 12,
1986, Airport Commission meeting were corrected, in the second paragraph of
the Chairman's Report on page 2, to read, "Tiffany stated Zehr and he met
with the City Manager search consulting firms to review responsibilities of
the Airport Commission." The minutes were approved as corrected. Zehr
presented the bills for the month and explained them briefly. He corrected
the printed copy to read , "Nagles -- $40.75" instead of $80.95. The
Airport Commission approved the bills for payment.
Zehr asked how many of the Commissioners would be able to attend the
Airport Conference in Ames on April 22. None were able to make the
commitment. Zehr will attend and present at the meeting, but will pay no
registration fee.
COMPLIANCE PROJECT REPORT: Zehr reported that the appratserand the City
ttorney a come to an agreement on how the property will be appraised and
he expects the appraisals by the end of April. An offer will then be made
and the land acquired shortly thereafter.
Zehr then asked Brown to comment on the Appellant's brief to the Airport law
suit. Brown stated the brief contained nothing new from a factual
standpoint. The Appellants argue three main issues. Brown is preparing
the Appellee's brief and plans to file it within the next month or so.
He offerred to entertain questions from the Commissioners after they have
had an opportunity to read through the brief.
OPENING OF BIDS: Iry Moses from Howard R. Green Company was asked to open
t e sea e i s for the construction of the extension of Runway 6-24.
Moses opened the bond envelope for each bid and passed it to Brown for
examination. Upon acceptance of the bond, Moses read the total for each
submission, as follows:
Metro Pavers, Iowa City $286,543.00
Streb Construction, Iowa City 382,094.00
Hawkeye Paving, Davenport 364.740,00
Steger Heiderscheit Construction, Dyersville 331,692.50
Reilly Construction, Ossian 313,402.00
McAninich Corporation, Des Moines 347,808.00
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Iowa City Airport Commission
April 10, 1986
Page 2
Moses then read the line items from the apparent low bid, that of Metro
Pavers. Zehr explained the bid will be awarded within 30 days or, if the
lowest bidder agrees to waive the 30 day request, the Commission could then
have 60 days to award the contract. Zehr thanked all the contractors for
their interest in the project. It was noted that the bids were
considerably lower than the estimated figure, and Moses explained that one
reason was that the purchase of rip rap had been eliminated following a
decision to use broken concrete from the old runway for that purpose. It
is hoped the project will be completed by October of 1986.
AIRPORT COMMISSION POLICIES: Zehr addressed the status and development of
the 1982 Master PTan, in preparation for the Commission's meeting with the
City Council on April 15, 1986. He showed slides depicting the short and
long term phases, including noise and departure patterns. Tiffany stated
he believes the first concern of the Airport Commission should be to get
back into compliance with the FAA.
CHAIRMAN'S REPORT: The Chairman had no report, but asked Zehr to talk
about a notice from National Aviation Underwriters that would raise the
liability insurance premium. Zehr has obtained other bids. United States
Aviation Underwriters Group quoted a liability policy similar to the
current one for an increase of only $4000 per year, compared to an $8000
increase proposed by the present insurer.
PUBLIC INPUT: E. K. Jones asked each member of the Airport Commission to
study t e ppellant's brief in the current law suit and encouraged each to
engage his own legal counsel. Dave Houston also recommended reading the
brief.
The meeting was adjourned at 7:55 p.m.
Recorder: Priscilla Wright
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MINUTES
IOWA CITY PUBLIC LIBRARY
BOARD OF TRUSTEES
REGULAR MEETING
APRIL 24, 1986 4:00 PM
ADMINISTRATIVE CONFERENCE ROOM
MEMBERS PRESENT: Buchanan, Cavitt, Cox, Grimes, Lyman, Willis
MEMBERS ABSENT: Bovbjerg, Drum, Pegnetter
STAFF PRESENT: Eggers, Jehle, Craig
OTHERS PRESENT: Pat Forsythe, Library Foundation Executive Director;
Darrell Courtney, Iowa City Council Member; University of
Iowa student
President Grimes called the meeting to order at 4:11 p.m. Minutes from the
Regular Meeting of March 27, 1986 and from the Special Meeting of April 8, 1986
were approved. Willis/Buchanan. Third quarter financial reports were
reviewed and approved: Gifts and Bequest Fund, Willis/Buchanan; expenditures,
Cox/Willis;. Receipts, Cox/Buchanan.
The Library Director reported on the following:
1. The Gifts and Bequest 3rd quarter report shows an unencumbered
balance of $5,985 plus over $30,000 in earmarked funds, primarily
for library materials. Some of the latter is not getting spent
because of lack of staff time to select, order, process, etc. At
least $10,000 will be carried over into FY87.
2. The Public Library Association's Conference in St. Louis, April 1-4
was excellent. Zastrow and Grimes also attended. There are tapes
of several meetings to share with staff and Board.
3. We are attempting to reduce duplicate mailings received by Library
Board and Foundation Board members. We think these are the only
persons receiving duplicates. Sometimes monitoring for duplication
is more costly than the duplicate mailings but it does create a
"sloppy" image.
4. We installed a new microcomputer in the office this week. It was
purchased instead of a replacement typewriter and cost less than
correcting typewriters cost when we first purchased them. The library
has three PC's for staff use and three for use by Technical Services
(two were purchased as part of the recently awarded LSCA Grant).
Microcomputers are improving the service we provide, and once
applications are established, can eliminate much repetitive work.
Under current staffing levels it is difficult to find the time to
set up these applications; therefore, we have not progressed as fast
as we would like. In addition to getting started., keeping up with new
technology, revised software, etc. could easily take the time of one
full-time person.
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MINUTES
IOWA CITY PUBLIC LIBRARY
BOARD OF TRUSTEES
APRIL 24, 1986
PAGE 2
Several awards have been received recently. The library's annual
report as published in the Press -Citizen has been chosen by the
International Newspaper Advertising and Marketing Executives for
their 1986 Sales and Idea Book. The Press -Citizen has also entered
the video on the Kid's Stuff Express (a joint Library/Press-Citizen
project) in the Gannett competition for best promotion of a local
paper. The FRIENDS of Iowa City Public Library received an award
from the local chapter of the International Reading Association for
their Books that Made a Difference project. The National Issues Forum
was named the best continuing education project of the year by the
National University Continuing Education Association. ICPL and
Heritage Cablevision are the principal co-sponsors. Connie Tiffany
was given a citation as one of the outstanding worksite supervisors
by Mayor's Youth. Finally, ICPL was named one of the fifty best public
libraries in the United States by the Library Research Center of
the University of Illinois Graduate School of Library and Information
Science.
6. At their annual meeting in April, twenty-two members of FRIENDS of
Iowa City Public Library voted on how to spend their $12,000 gift to
the Library for FY87. Working from a list of priorities developed
by staff librarians, they selected adult fiction, children's picture
books, non-fiction video, fiction -on -tape and a new microfiche
reader/printer.* Participants in the Books.that Made a Difference
project were special guests.
7. Futures II, the staff committee taking a look at all aspects of
current library operations, has met twice. They are still gathering
data and surveying the staff. There are thirteen members meeting
for one hour every other Friday morning.
Grimes encouraged Board members to attend professional meetings such as the
recent Public Library Association. He described national library meetings
as always well organized and full of content. He told Board members he would
be sending them a form this month for each to make an evaluation of their
performance as Board members. Also, he will appoint a committee of three to
review the Library Director's performance and make a salary recommendation.
They will report at the May meeting.
Grimes said he was very concerned that a good orientation program for new
Foundation Board members be developed. He suggested that the Foundation form
a committee of former Foundation presidents, Foundation Executive Director,
Library Director, etc. to plan such a program. Forsythe suggested this be
done for new FRIENDS Board members as well.
Grimes also wants the Board to consider having a booth at the 4-H fair to
increase rural residents awareness of library services as well as issues
facing the library. This could be considered when the Board gets to the stage
*The reader/printer had been cut from our FY87 budget request and is
badly needed.
If
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MINUTES
IOWA CITY PUBLIC LIBRARY
BOARD OF TRUSTEES
APRIL 24, 1986
PAGE 3
of planning their public information strategies during their series of
special meetings.
Cavitt reported for the Foundation. The April 12 gala was an overwhelming
success according to all reports, she said, with many, many requests to have
a similar event next year or even annually. The current total in cash and
pledged for the Centennial Endowment Fund Drive is $280,000. The mailing for
the Half -A -Hundred campaign went out Monday, April 21. Letters were mailed
to 12,000 households of library cardholders. The letter asks for a contribution
which willn
nidreturn, the entify themcastaicontributorrtoethe library'sCentury Centenbrary Card
Centennial
Endowment Fund.
The Board discussed and accepted the proposed work plan for May 86 through
January 87 which was developed by the President and Director. This plan
will help the Board to focus on one aspect at a time and allow the staff to
prepare timely and useful support materials. Board members were requested
to review the long version of the 5 -year plan, Library Priorities for the;80's,
in preparation for the review and possible revision of goo s an priorities at
the next special meeting. The date for the next special meeting 8is Grimes
willnpollrabsenttwill membersiandrbe let members know6or the decision. May
Eggers explained the new form of the Monthly Disbursement lists and the
reasons the Finance Department is dropping the requirement for a list of
disbursements signed by the Board President and Secretary prior to the
release of checksThis change would make the method similar to that
followed by the City Council. The list is really useless because the "contract"
.
to purchase is made when items are ordered according to Kevin O'Malley,
Assistant Director of Finance.
There are two documents that need changing if this procedure is to match
policy statements: the City ordinance and the Library Board's own finance
policy. It was moved by Buchanan and seconded by Willis that the Board
send a recommendation to the City Council that they amend Section
leliminate
f the
library ordinance. The Board then amended their Financy policy to
the first sentence of paragraph 2E and the words "signature by Board officers
and" from paragraph 3E. Willis/Buchanan.
The next agenda item concerned the amount of the allocation from the Gifts
and Bequest Fund, unencumbered balance for the FY87 materials budget. The
Board has been allocating from $10,000 to $13,000 annually for the last five
bears. Egers
$160,000eand w$165ed r,0001for lans oibrary materials. This r the FY7 udet hish$25,000ould gtore
$30,000 more than what is available in the FY87 operating budget. The
problem, however, is that in the last two years the library, because of
understaffing, has not spent more than $150,000 per year. That is why
designted moniesEggersarecommendedhthat nou
uallocation beave accmulated in themadetaGifs t thind setime. quest FThe $10I,000ftoe
dm
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MINUTES
IOWA CITY PUBLIC LIBRARY
BOARD OF TRUSTEES
APRIL 24, 1986
PAGE 4
$12,000 carryover and the FRIENDS gift of $8,500 will be sufficient to
augment the $135,000 in operating funds to over $150,000. Until more staff
or a lowered service level is identified, the library.cannot order and
prepare more than the 12,000 to 14,000 new items that $150,000 will purchase.
The Board reviewed the 3rd quarter report on goals and performance measures.
It was noted by various Board members that: 1) Basic service indicators
show a leveling off; 2) Service to special groups takes a lot of staff time
and requests in these areas are increasing at a faster rate than was
projected in the Board's 5 -year plan; 3) These figures will be useful in
reviewing the 5 -year priorities at the May special meeting; 4) Not only has
the fine rate increase produced 60% more in fine revenues but has reduced the
number of overdue notices and associated staff tasks by nearly one-third
so far this year.
The meeting was adjourned at 5:40 p.m.
Joan Jehle and Lolly Eggers, Recorders
0 6
4,
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MINUTES
PARKS AND RECREATION COMMISSION
APRIL 9, 1986
MEMBERS PRESENT: Willis,
Hradek, Alvarez, Watson, Henry, Hesse, Jordison and
Steinbrech
MEMBERS ABSENT: Weideman
STAFF PRESENT: Trueblood, Harvey, Howell, Carroll, Moran and Ertz
GUESTS PRESENT: Jim Clark; Robert Houghtlin; John Doblin; and Angela Giovingo
SUMMARY OF DISCUSSION AND FORMAL ACTION TAKEN
Moved by Jordison, seconded by Alvarez, that the minutes of the March
12meeting
be approved as written, with the following amendment: page two, paragraph
addition to line six -- Cit Park ool renovation; renovation or abandonment of
Morrnr Park Pool; pavin of Iowa City Aero hawks' model a'FPIaneUnanimousdevelo -
COMMITTEE REPORTS
Daryl Henry reported that the Foundation Subcommittee plans to draft Initial
articles to establish the foundation and present information on obstacles in
implementation of the foundation by the May meeting. They plan to set up a
gift catalog and have thOf 1986 .e foundation implemented for presentation to the City
Councfoundationil
applicationTe Cofmfundsnfor and
low aincomecscholarshipsthe �,cept of
Bill Steinbrech reported that the Long Range Planning Subcommittee will be
working with Terry Trueblood in establishing and prioritizing the lthe City
planning list. The intention is to present the long
range Council/Commission annual meeting.
Cindy Alvarez reported that the Fees and Charges Subcommittee's Priority is to
establish a current philosophy of what fees should cover, percentages, direct
costs, and subsidization. Concentration will be on programs with the biggest
Impact (swimming, summer camp, adult athletics, aerobics, etc.). The fees and
charges study is anticipated to be very long range, and will not be presented
thetlhe commission PRA onferencer'siprogram 'The Use 7. Ciy lofsFees mand Chargesrin Iowa",oto diod ser
cuss format.
John Watson reported that the Riverfront Commission will be making a recommenda-
tion on placement of shaded benches at Terrell Mill Park.
ut from
n members for
Karen
reporton fragile areas o(buffers, vistas, aEnvironment
and entry AdHocC.
831
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PARKS AND RECREATION COMMISSION MINUTES
April 9, 1986
Page two
DISCUSSION RELEVANT TO INCREASING SWIM FEES
Terry Trueblood referred to an excerpt from the 1986 Fee Study and accompanying'
materials which included proposed swim fee increases including five alternatives;
swim fee comparisons including six cities; and swimming fee history of general
admissions to the three municipal pools (see attachments). There was considera-
ble discussion concerning increasing fees to meet the projected swim fee revenues
for FY'87.
Moved by Jordison, seconded by Henry, to accept the staff recommendation of:option
number three of the proposed swim fee increases. Fee beginning summer of 1986:
Recreation Center pool $1.00; outdoor pools -- children/youth $.50 and adults $1.25.
Fee beginning summer of 1987: Recreation Center pool $1.00; outdoor pools --
children/youth $.75 and adults $1.50. Unanimous.
UPDATE ON JOINT USE FACILITY
Randy Jordison reviewed the Council Information Packet prepared by the Joint Swim-
ming Pool Committee with Commission and staff members. Craig Willis, Chairperson
of the Campaign Committee, outlined the proposed campaign.
DIRECTOR'S REPORT
Terry Trueblood reported that the gymnasium relighting project has been completed
with energy conservation grant monies.
City staff recently awarded the concession bids for the Recreation Center, Mercer
and City Park pools to a Cedar Rapids firm. The Iowa City firm which currently
has the vending business submitted the lowest of three bids received.
Terry met with the early morning lap swimmer representatives who attended the
March meeting and made temporary accommodations by opening the Recreation Center
pool at 6:30 a.m. (15 minutes earlier).
Terry reported that the renaming of Mesquakle Park to Pleasant Harris Park has
been unanimously approved and that City staff is investigating whether a resolu-
tion is necessary.
The City Council has given approval to hire a Recreation Superintendent prior to
July I.
Terry reported that the fire engines may have to be removed from City and Mercer
Parks because the condition of the equipment presents safety problems.
The Director and staff continue to have ongoing meetings with the Finance Depart-
ment in attempting to resolve present and anticipated budgetary problems within
the Recreation Division.
Moved by Alvarez, seconded by Stelnbrech, to adjourn at 9:h5 p.m.
OVQQ�
Dee Harvey, Secr.tary
Parks and Recre tion Commission
83 /
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MINUTES
IOWA CITY RIVERFRONT COMMISSION
APRIL 2, 1986 - 7:30 P.M.
IOWA CITY TRANSIT BUILDING CONFERENCE ROOM
MEMBERS PRESENT: Daly, Gerleman, Helmer, Leo, McGuire, Wachal, Wallace,
Watson, Wielert
MEMBERS ABSENT: None.
STAFF PRESENT: Rockwell, Tworek
OTHERS PRESENT: Mike Ellis, Kay Gillies, Bill O'Brien, Dr. Graham Tobin,
Kathleen Uehling, Shirley Wyrick
RECOMMENDATION TO COUNCIL:
None.
CALL TO ORDER:
Chairperson Helmer called the meeting to order at 7:27 P.M. Brief intro-
ductions of members followed. Rockwell introduced Ellis, Gillies, Tobin,
Uehling and Wyrick.
REVIEW AND APPROVAL OF MARCH 5, 1986 MINUTES:
Daly moved and Wielert seconded the motion to approve the March 5, 1986
minutes. Motion carried.
STUDENT PRESENTATIONS/SLIDE SHOW OF RIVERBANK EROSION AND RESULTS OF SUR -
Mike Ellis, University of Iowa Geography student, gave a slide show pres-
entation on riverbank erosion. He had taken pictures in the area between
Crandic Park and City Park.
Ellis indicated that he had discovered evidence of erosion at the high
water level. The water undercutting the bank has resulted in downed trees
into the river, and this in turn has diverted the energy of the stream
flow causing eddying, scouring and further undercutting.
Ellis said a major problem in controlling erosion in the area is that
there have been no cohesive efforts; riprapping by one property owner
preserves that portion of the bank, but undermines the neighbors' proper-
ties both up and downstream.
Ellis stated that he was researching cases of other communities dealing
with this type of situation. In particular, he has sent for a booklet,
published by the New York Department of Natural Resources, which could
serve as a model for his work on the Iowa City erosion control booklet.
Ellis concluded by emphasizing that it would take coordinated actions
among the property owners to minimize erosion effects.
83 s.
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Iowa City Riverfront Commission
April 2, 1986
Page 2
Helmer asked if vegetation was an alternative to riprapping. Ellis said
that vegetation could be useful, but would be most effective if used in
combination with riprap and other erosion control methods.
O'Brien asked if the U.S. Corps of Engineers has some responsibility for
the riverbank erosion being experienced in Iowa City. Tobin responded
that an argument could be made that the banks are actually more stable
because of the dam. Wielert held that there were more frequent -71h flows
in Iowa City because of the Coralville Reservoir Dam, and that there will
continue to be high flows unless the Corps raises the level of the spill-
way. Daly added that riverbank erosion was a problem for the people
living along the river, but not for the Corps, which concentrates almost
entirely on flood control.
Daly thought that coordinated neighborly action on the riverbank could be
a pretty friendly task, and was something that needed to be continuously
worked on because riverbank erosion control has no permanent solution.
McGuire requested Ellis to share his slides with the the Riverfront Com-
mission for display in the library during Iowa River Month in June.
Kathleen Uehling, University of Iowa Urban and Regional Planning student,
presented some preliminary results from the 43 completed riverbank erosion
questionnaires. The survey had been sent to a total of 71 Iowa City
property owners along the river. Uehling stated that 68% of those re-
sponding considered riverbank erosion to be a problem. She thought the
total might have been higher if it had included those who had taken ero-
sion control action and no longer considered erosion as a problem.
She mentioned that there was a favorable response to the idea of the
Commission producing a booklet with several respondents requesting that
information on prices and suppliers of materials be included. Leo sug-
gested that the booklet be written in terms of practical solutions.
Wielert recommended including the advantages of cooperative strategies.
Uehling concurred.
O'Brien asked Uehling for a list of the commercial property owners along
the river. He would like to make personal calls to discuss riverbank
improvements. Daly asserted that the booklet should emphasize the two
proper times to implement erosion control measures: deep freeze and dead
summer.
DISCUSSION Of IOWA RIVER SCULPTURE:
Shirley Wyrick brought a display of her river sculpture, which when com-
pleted will be placed in the new Johnson County Office Building. The cast
iron sculpture will be 30 feet tall and will weigh approximately 2-1/2
tons.
Wyrick related that the County Board of Supervisors would be pleased tc
have the Riverfront Commission use the 4' square display as part of the
Iowa River Month presentation at the Iowa City Public Library in June.
$3In.
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Iowa City Riverfront Commission
April 2, 1986
Page 3
Wyrick welcomed the Commission's suggestions for conceptualizing "The
River." She likened the river to a metaphor: "bloodlines of the
land ... the flow of life...the passage of time."
Wielert suggested including some representation depicting times past, i.e.
the early explorers or the geology of the area. Watson commented on using
fossil images. Wachal affirmed the idea of the river representing a kind
of eternity. Gerleman briefly discussed including an image of importance
in Leonard da Vinci's work: the whirling vortex.
COMMITTEE REPORTS ON IOWA RIVER MONTH ACTIVITIES:
1. Safe Boating Week: Helmer and Rockwell are working on layouts for
posters.
2. Photo Contest: McGuire has distributed posters and brochures to the
nlverst y cool of Journalism faculty. Information has been sent to
local radio stations, the IowaCit Press -Citizen, and the Cedar
Rapids Gazette. The Gazette has offere o o an article featuring
e w nntng p otos.o� mntssion judges include McGuire, Gerleman and
Wachal.
3. Riverbank Cleanu : May 17 has been chosen as a tentative date for the
riverbank c eanup. Gerleman would like to make it a community -wide
effort, including service groups along with individuals. He wants to
work mainly on the riverbanks between City Park and Mesquakie (Pleas-
ant Harris) Park, but also along areas of Ralston Creek. Gerleman
discussed contacting businesses for cleanup contest prize money. Leo
suggested making the prize a civic -minded one, such as a donation in
the winner's name to Project GREEN. Several public relations ideas,
including building a Mount Trashmore, are being considered.
4. Public Relations/Recognition Award: Leo is considering holding an
awards presentation in a park along the river, perhaps at Crandic
Park.
5. Librar Dis la : McGuire stated that the display will be featured in
e owa t y Public Library from June 16 to July 11, 1986. It will
include the winning photo contest entries, the Mike Ellis riverbank
erosion control continuous slideshow and the Shirley Wyrick sculpture
display.
6. CanoeTri on River: The Commission decided to canoe the Iowa River
rom urg sFerry Park to Hills Access on May 3, 1986. Rockwell will
make the necessary arrangements.
REPORT BY TERRELL MILL PARK CDBG COMMITTEE:
Daly and Leo investigated and found two benches available through the Iowa
City Parks Department. They plan to work closely with the Parks Depart-
ment on placement of the benches in the park.
8's X
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Iowa City Riverfront Commission
April 2, 1986
Page 4
UNIVERSITY OF IOWA REPRESENTATIVE APPOINTMENT:
The Commission agreed that the University representative to the Riverfront
Commission should be someone appointed by and authorized to represent the
University. The Commission expressed a preference that the University
appointment be a Facilities Planning staffperson knowledgeable of Univer-
sity riverfront activities.
OTHER:
A letter will be forwarded from Chairperson Helmer to Terry Trueblood, the
new Iowa City Parks and Recreation Director, welcoming him to Iowa City.
COMMISSIONERS' REPORTS:
Wachal, the Commission's representative on the Urban Environment Ad Hoc
Committee, mentioned that discussion of the buffers and entranceways to
the City is underway and is open to Commission suggestions at this time.
Rockwell related that the UEAHC bus tour of environmentally sensitive
areas in Iowa City is scheduled for June 7, and the Commission may want to
recommend some riverfront areas to be included in the tour itinerary.
ADJOURNMENT:
The meeting was adjourned by acclamation at 9:30 P.M.
$3 a-
='41
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Mayor's Youth Employment Program
Minutes
Board of Directors Meeting
April 23, 1986
Board Members Present: Joan Jehle, Denise Tiffany, Marsha La.Follette,
Ted Halm, and Renato de Leon. -
Staff Present: Peg McElroy, Teresa Win
I. Call to Order: Joan Jehle called the meeting to order at 4:06 p.m.
II. Approval of Minutes: Minutes from the March 12, 1986 meeting were
reviewed by the board. Approval of them deferred to the next meeting
due to lack of quorum.
III. Financi.al Reports - February and March, 1986: Approval deferred to
next meeting.
IV. Additional Agenda Items
Mike Kennedy has submitted a letter of resignation from the board.
He has accepted a position on the Civil Service Commission. The
board accepted his resignation with regret.
The Summer Iowa Youth Conservation Corps has received a ranking of
8th highest out of 24 proposals granted by the Office for Planning
and Programming.
OPP has approved the FY 1985 Audit. JoAnn Callison indicated that
all data submitted to the state was accurate and commented that it
was well done.
VI. New Business
Quarterly Report
This report, which reflects third quarter statistics for Mayor's
Youth, was reviewed by board members present. Peg will discuss it
in detail at the May meeting after the board has had the opportunity
to read through it.
VII. Old Business
FY 87 Budget Recommendations
Peg reported that she has not yet received final approval of FY 87
funding from some funding bodies. The budget that was submitted
included operation of the summer JTPA program. Because Area 10 JTPA
funds were decreased by 50% Mayor's Youth will not be operating the
program this year. Peg will present her recommendations for budget
revisions at the next meeting. A proposal for budgetary changes was
handed out to each board member to review before the May meeting.
r
Outstanding Enrollee Selection
Outstanding Enrollee and Supervisor awards for the 1985-86 school
year were presented at the Iowa City Council meeting on April 22.
The ceremony was well conducted and attended by students, their
families, and their worksite supervisors. One student will be
reawarded at the Hills City Counc-il meeting on April 28. Two others
will be honored again at the May 13 Coralville City Council meeting.
Joan stated that the library has benefitted a lot from Mayor's Youth
students over the years. Many former MYEP enrollees are now valuable
city employees. She also commented that the Outstanding Enrollee
award winners were impressive in their conduct and appearance at the
Council meeting.
Youth Serving Agencies Merger Report - Sub -Committee
A sub -committee of the board which consisted of Doug Allaire, Denise
Tiffany and Jan Liggett was formed to discover the board's feelings
on the issue of a youth serving agencies merger. Peg reported that
Mary Ann Volm has recommended that MYEP's sub -committee meet with
members of other boards and representatives from funding bodies to
discuss the issue further. Several board members commented that it
would be appropriate to meet with others interested in this so that
we might be better informed about the specific details involved.
Marsha stated that a study of the financial aspects of a merger would
be helpful. Peg added that studying this matter could involve a great
deal of time because there are so many issues involved and that she
would like to see some sort of timeline drawn up. A longer term lease
is possible at MYEP's present location, but she is waiting to see the
outcome of the merger discussions before taking any action.
Denise Tiffany/Ted Halm moved to adjourn the meeting at 4:44. MSC
**Board members are cordially invited to attend the final worksr.op and
party for MYEP youth on Thursday, May 29, 1986, from 4:00-5:30 p.m. at
Shelter #12 in Lower City Park. Refreshments will be served and
recreational activities are planned.
Please note that the next board meeting will be held on May 21, 1986. If
you have a conflict with that date, please call the office.
Joanretary/Treasurer
Teresa Ulln, Secretary
$33
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MINUTES =PR!E�LIMINARYURBAN ENVIRONMENT AD HOC COMMITTEE
APRIL 8, 1986 - 4:00 P.M.
IOWA CITY RECREATION CENTER - ROOM B
MEMBERS PRESENT: Baker, Hradek, Horowitz, Jakobsen, Koch, Lundquist, Novick,
Nowysz, Strait, Wachal
MEMBERS ABSENT: Jordan
STAFF PRESENT: Franklin, Mullen, Rockwell
CALL TO ORDER AND CONSIDERATION OF MINUTES:
Strait called the meeting to order at 4:00 P.M. Horowitz moved to accept the
minutes. Koch seconded. The motion passed unanimously.
UPDATE ON THE DESIGN REVIEW COMMITTEE RECOMMENDATION REGARDING APPEARANCE REVIEW:
Novick reported that the Design Review Committee discussed reconnendations to the
City Council and agreed to recommend a design review code for both the CB -2 and
CB -10 zones. The vote was not unanimous, but a substantial majority of the Com-
mittee voted for the recommendation. Jakobsen arrived at 4:05 P.M. The Design
Review Committee felt strongly that the process needed to be streamlined, and that
a step-by-step handout should be made available to people who apply for building
permits. They also felt that members of the business community needed to be
included on the Review Commission. The DRC recommendations will be forwarded to
City Council.
Horowitz expressed concern over the enforcement of Design Review Committee re-
quirements. She felt that there were problems with being able to enforce the
existing code and questioned the wisdom of adopting an additional code which might
not be enforced. Lundquist arrived at 4:08 P.M. Strait answered that the staff
does spend a lot of time on enforcement. When codes are not enforced, it is often
due to lack of staff. Baker added that occupancy permits would not be granted
until the guidelines are met. Franklin explained that existing requirements are
reviewed at the time building plans are submitted, and later with various inspec-
tions, up until the final inspection which is the basis for issuing an occupancy
permit. Baker felt that these questions had to be addressed by the Council.
Franklin stated that the Design Review Committee was formed during urban renewal,
and that essentially members were appointed "for life" because they had no set
terms. That has presented problems; some of the members no longer live in Iowa
City. Part of the DRC recommendation is to include people from the business
community on the Commission. Lundquist asked about the size of the proposed
Design Review Commission, about how members would be selected, and about the legal
status of the Commission. Franklin replied that the specifics would depend on how
the ordinance was drawn up. Franklin elaborated, at Strait's request, on the
current change in procedure for non-residential large scale development adminis-
trative review. The process has been streamlined without loss of control by the
City.
Baker moved to support the recommendations of the Design Review Committee. Novick
seconded. Baker felt that this would be a tougher motion to get through Council
than the original one, which called for design review only in the CB -10 zone.
71M
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Urban Environment Ad Hoc Committee
April 8, 1986
Page 2
Novick commented that the Design Review Committee had considered recommending
design review for an area larger than the combination of CB -10 and CB -2. They had
decided to stay within specifically zoned areas to minimize administrative prob-
lems. The Committee wanted review authority in the CB -2 as well as the CB -10
zones, because they were concerned about development on the south side of Burling-
ton and on Market, and in other areas just outside the CB -10 zone.
Koch asked about enforcement. Baker replied that he thought it would be enforced,
but added that enforcement would depend on the way the ordinance was written.
Novick said the Committee would resolve design review conflicts through negotia-
tions with the developers. The motion to support the recommendations of the
Design Review Committee passed unanimously. Jakobsen requested that the minutes
inaita a er reserva tons a out cne expanaed area covered in the Design Review
Committee recommendations.
DISCUSSION OF BUFFERS AND ENTRANCEWAYS:
Franklin asked the Committee what they wanted to achieve concerning buffers and
entranceways. Staff could examine the relevant ordinances and report back as to
what buffers/entranceways provisions are already contained in the City Code.
Nowysz said that she agreed with Wachal about retaining natural vegetation wher-
ever possible. She did not want more trees to come down on Dubuque Street. She
also remarked that she understood that widening the street posed real problems,
partly because some of the buildings there do not have the proper setback. Strait
responded that the Council is sensitive to this issue. Nowysz asked if the City
could obtain a street width variance from the federal government. Wachal cau-
tioned that the road widening was needed; that it was really dangerous in the
winter on Dubuque Street between Park Road and Church Street. Baker said that
even if the City could get a variance from the federal government, it might not
want to because of the City's responsibility to maintain traffic flows and public
safety. Strait felt that without a compelling case, the City would not get a
variance. Jakobsen said that the City could consider planting small, attractive
trees, such as crabapple and cherry trees, as replacements for trees lost due to
the widening of Dubuque Street.
Horowitz suggested that for cases involving buffers and entranceways, the Planning
and Zoning Commission could request the Design Review Committee's evaluation
rather than trying to list in an ordinance all the features that need to be con-
sidered. Franklin expressed concern about the added time involved for DRC review,
which would lengthen the permitting process. Franklin suggested that the Committee
might want to ensure that the proposed site development plan review process using
performance standards would be triggered for entranceways. The Planning and
Zoning Commission and the City Council could judge whether standards had been met.
Strait asked the staff to list buffers and entranceways features that the Commit-
tee had discussed at previous meetings. Baker inquired whether specific require-
ments could be established for particular entranceways. Franklin confirmed that
the Committee could discriminate by entranceway; and could decide to target
entranceways requiring review.
W
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Urban Environment Ad Hoc Committee
April 8, 1986
Page 3
Koch asked if zoning already took care of this problem. Franklin pointed out the
difference between landscaping and meeting minimum planting requirements of exist-
ing ordinances. Landscaping is not required by current regulations. Lundquist
suggested the possibility of an Entranceway Overlay Zone. Franklin observed that
the Committee seemed to be searching for a mechanism to trigger review when devel-
opment occurred on entranceways. She reiterated her suggestion that entranceways
could be reviewed through the use of a site development plan.
Horowitz asked about retroactive application of such an ordinance, and Franklin
stated that would be extremely difficult, and that compliance could probably only
be attempted through persuasion. Horowitz recommended that discussion of
entranceways be included in the development and review of the Johnson County/Iowa
City Fringe Area Plan.
The Committee felt it was not ready to make a recommendation on buffers and
entranceways at this time. Hradek noted that she wanted someone entering the City
to notice in a positive way that they had entered the City. She thought the City
needed an "anti ho-hum" ordinance. Wachal asked about the definition of
entranceways. Franklin agreed that it was necessary for the Committee to define
exactly what entranceways are before proceeding to making recommendations.
DISCUSSION OF SCENIC VISTAS:
Jakobsen named two scenic vistas she was interested in preserving. One was the
view of Old Capitol and the other was the view along Riverside Drive. Franklin
said that all the scenic vista ordinances that she had seen are very technical -
involving slopes, angles of view, etc. Franklin asked what the Committee wanted
preserved. Jakobsen said the river vista by the Elk's Club. Franklin replied
that if it requires the purchase of land, that is a major step. Franklin sug-
gested that the Committee limit themselves to concerns about preserving vistas
that could be in danger in their children's lifetime. No one felt that the Old
Capitol vista was in danger. Jakobsen said that the University owns a lot of the
property under discussion and has kept it scenic and attractive.
Jakobsen asked if the Committee was going to discuss the combining of committees.
Baker clarified that a combination of the Design Review Committee, the Riverfront
Commission and the Historic Preservation Commission had been discussed previously.
It was put on the agenda for the next meeting. Also, the discussion of open space
tax relief and the discussion of entranceways were both placed on the agenda for
the May meeting.
Meeting adjourned at 4:57 P.M. by acclamation.
Minutes submitted by Christine Mullen.
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MINUTES
HUMAN RIGHTS COMMISSION
MARCH 31, 1986
SENIOR CENTER CLASSROOM
MEMBERS PRESENT: Farrant, Bergan, Reed, Hawkins, Smithart, Belle,
Weilbrenner
MEMBERS ABSENT:
STAFF PRESENT:
Mims, Briggs
Alexander
RECOMMENDATION TO CITY COUNCIL:
There are currently 13 discrimination complaints in the Legal Department
awaiting a legal review. One case has been in legal for seven months. This
type of delay significantly slows the complaint process to the disadvantage
of all parties involved. The Human Rights Commission recommends the City
Council direct the City Attorney to henceforth review and return discrimina-
tion complaints within 30 days after receipt.
RECOMMENDATIONS TO CITY MANAGER OR STAFF:
None.
SUMMARY OF RELEVANT DISCUSSION:
I. The meeting was called to order at 7:00 p.m. by Chairperson Reed.
2. Bergen moved to approve the minutes of February 24, 1986 and Belle sec-
onded the motion. The motion passed unanimously.
3. In Conciliation:
a. E/R, I1-28-8401. Weilbrenner described how the Respondent is now
agreeing to the dollar remedy exactly as requested by the Complain-
ant. Another snag has occurred, however, because the Respondent
wants the agreement in effect for only one year but the dollar remedy
is being paid over a period of two years. Staff feels the agreement
should be in effect until the remedy has been paid in full so the
Commission may be utilized as a resource by the Complainant in the
event the Respondent defaults on paying the dollar remedy. This
situation continues to be reviewed by the Assistant City Attorney,
staff and the Respondent's attorney.
b. H/PAD, 5-24-8501. Farrant reported two phone conversations with the
Respondent who has been and continues to be unavailable until May 1.
If after May 1 the Respondent is again unavailable, Farrant will
pursue other avenues in an attempt to begin conciliation.
c. H/REL b NO, 12-4-8501. Reed reported the team will meet soon.
d. E/A, 5-20-8501. Bergan reported the team met and determined No
Probable Cause. The appropriate letters will be mailed.
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Human Rights Commission
March 31, 1986
Page 2
4. In Legal:
There are 13 cases in legal.
5. Community Education:
Hawkins commended the Press -Citizen for their coverage of the school
district's Black History Month activities.
b. smithart asked Commissioners if they would be interested in support-
ing a grassroots movement to make Iowa City a sanctuary for E1
Salvadorians and Guatamalians. There was some discussion and Commis-
sioners decided to wait and read news accounts of this movement
before deciding whether they would consider requesting the City
Council to okay their support.
c. Hawkins reported on the School District's equity committee's upcoming
inservice. Scheduled for April 16, 1986, from 11:30 a.m.-1:30 p.m.,
focusing on the life of Asians in Iowa City via small group discus-
sion.
Old Business:
a. Additional staff - Alexander described the meeting she had attended
on February 25, 1986, along with Louis Martin, Acting Executive
Director of the Iowa Civil Rights Commission. A University of Iowa
engineering student had coordinated the meeting for the purpose of
(as it turned out) selling us a computer system to assist with case
processing. Mr. Martin has submitted a grant to the Iowa Supreme
Court Lawyer
system for the stated omnissionmmission eandsallglocalyto id
agencies the
computerwith
paid staff.
he
b Ordinance recoendations and the ee report
Assistantr City eAttorneyr't srevicommit-
tee's
'smmof
their recommendations:
has been
1) Secticauseoitldidlnotmmakem sense and subsection
deleted
hereof, the language
consistent with subsection 601A.6(a) and (c), Code of Iowa, has
been added to subsection 18-31(a) and (c). David Brown, the
Assistant City Attorney, agreed with this revision.
2) Section 18-32 - (housing) - In order to exempt roommates who are
looking for others to share space in an apartment or home from
the housing section of the ordinance, allowing them to consider a
potential roommates sex, race, etc. while making a decision, the
committee added to an existing exemption: The rental or leasing
of four (4) or fewer rooms within a single housing accommodation
by weowner or occupant resid s therein. Mr. u hBrownfelt proposed ed aamend
if the
owner amendment did
not appear to effectuate the committee's intent and is currently
85E
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Human Rights Commission
March 31, 1986
Page 3
reviewing the State Code to determine whether or not an amendment
can be fashioned to implement the intent yet be consistent with
the Code of Iowa.
3) The Committee did not see the necessity for adding the authority
to seek the issuance of ex parte temporary injunctions in the
housing area. Bergan did not think a judge would ever grant an
ex parte injunction because the other party does not have an
opportunity to respond. Bergan can only see us using this au-
thority to change the status quo to get into a housing accomnoda-
tion because if someone was being evicted, the landlord would
have to go through the eviction process. David Brown had recom-
mended reconsidering.
4) The committee did not see the need to add the protected class of
ex convicts to the housing section of the ordinance. Bergan had
checked with the supervisor of Parolees in Johnson County who
said he had not heard of ex convicts having problems with hous-
ing.
mattrgan moved
o
maters back tothepcoommittaboveve #1 and 04 two
ee ho willmeetnwith Dave Brown andrthen
get back to the Commission. Seconded by Belle. The motion passed
unanimously.
7. New Business:
a. Reed reported the Housing Commission's request for someone from the
Human Rights Commission to attend their April 8 meeting to give more
information on the Commission's second housing audit. Reed and
Alexander will attend.
Reading material:
1) Hawkins and Belle asked about the students in a community organi-
zation class whose project is to survey the Old Capitol Mall to
determine to what extent, if any, employment discrimination
occurs. Alexander informed Commissioners the students would give
the results of their survey to the Human Rights Commission for
their information and action if any response to the results would
be desirable at that time.
2) Local hair salon's advertisement - The advertisement essentially
states 'perms $29.95 (long and Negro hair extra).m Bergan moved
the Commission send Manchester's Lal Image a letter asking them
to remove from euently
not base prices their a on the ace ofrtherindividualence to a equestingce and sservice.
Seconded by Hawkins. The motion passed unanimously.
Association of Iowa Human Rights Agencies 1986 conference - Alexander
reported on the Association's 1986 conference which will occur during
either July or August. The focus this year is on equal education and
Commissioners were invited and are encouraged to attend.
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Human Rights Commission
March 31, 1986
Page 4
d. Cable TV - Alexander asked Commissioners if they would be interested
in sponsoring a show on A.I.D.S. which would have to do with discuss-
ing the facts and myths surrounding this disease. Belle and Hawkins
felt it was a health-related issue and therefore outside the Commis-
sion's purview. Bergan expressed her opinion regarding the impor-
tance of educating the public and thereby perhaps forestalling future
discriminatory acts. Bergan moved the Commission co-sponsor the show
along with perhaps the Red Cross or Johnson County Health Department.
Seconded by Smithart. The motion passed with five ayes and Hawkins
dissenting.
e. Legislative alert - Alexander had distributed correspondence from a
former Commissioner, Rusty Barcelo. The correspondence described a
bill pending in the state House of Representatives which could have
serious consequences for Hispanics in Iowa and would result in undue
hardship and human rights abuse of aliens whose cases are pending
with immigration. Smithart moved to place the issue on the agenda
for April's meeting for further discussion. Seconded by Hawkins.
Passed unanimously.
f. Cases in Legal - Reed referred to the 13 cases currently in Legal
awaiting a legal opinion. The complaint process involves: taking
the complaint, investigation, legal review, final Commission determi-
nation, conciliation if a probable cause determination, and public
hearing if conciliation fails. With 13 cases in'Legal, the oldest
one there for seven months, the process becomes significantly bogged
down. Because a legal review should take no more than 30 days and
because that has not been the case for some time, Reed suggested
sending a letter to the City Council requesting they direct the City
attorney to have Commission cases reviewed and returned within 30
days after receipt. So moved by Weilbrenner, seconded by Hawkins.
The motion passed unanimously.
B. The staff report was discussed.
9. The meeting adjourned at 8:10 p.m.
Minutes taken by Phyllis Alexander.
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